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Home My WebLink About#02 - Savona Landscape Security ReleaseSTAFF REPORT DATE: May 2nd 2023 CONSENT AGENDA ITEM: Approve Landscape Security Reduction for Savona Development SUBMITTED BY: Sophia Jensen, City Planner ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for landscaping for Savona 1st, 2nd, and 3rd additions, and a landscape security reduction for 4th addition? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed requests to reduce the development security for landscaping improvements for the Savona Development. This is the final request to release the landscape security for 1st-3rd additions. These phases were inspected and accepted by the Landscape Architect on 7/8/2020. This is the first request to reduce the landscaping security for 4th addition. The 4th addition was accepted into landscape warranty on 11/15/2022. The City will continue to retain funds until after the final landscape inspection is completed which is expected to happen in 2024. Current Security Amount Proposed Security Amount 1. Savona 1 st $483,453 $453,067 2. Savona 2nd $405,947 $358,004 3. Savona 3 rd $544,562 $514,806 4. Savona 4 th $1,534,932 $1,468,090 FISCAL IMPACT: It is the City’s goal to retain, at all times during the subdivision improvements, a security amount that is adequate to ensure completion of all elements of the improvements as protection to the City tax payers against the potential of developer default. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve the security reductions for the Savona Development.. The release of security is contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the city. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the security release for the Savona 1st, 2nd, and 3rd additions, and a security reduction for 4th addition as detailed in the respective Security Reduction Worksheets, contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the city” ATTACHMENTS: 1.Security Reduction Worksheets – Savona 1st – 4th Additions 2. 1 st – 3rd Additions Close Out Inspection Letter 3. 4 th Addition Start of Warranty Period Inspection Letter SAVONA 1ST ADDITION Time of Performance: October 31, 2015DEVELOPMENT AGREEMENT AMOUNTSCATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6Grading $650,000 $812,500100%$812,500Sanitary Sewer $138,099 $172,624100%$86,312 $43,156 $43,156Watermain $155,927 $194,909100%$97,454 $48,727 $48,727Streets $763,387 $954,23475%$477,117 $238,558Surface Water Facilities $493,703 $617,12975%$308,564 $154,282Erosion Control $52,533 $65,66675%$32,833 $16,417Sidewalks/Trails $119,642 $149,55375%$112,164Street Lighting NA NABy Xcel EnergyStreet Signs and Traffic Control Signs $11,600 $14,50075%$7,250 $3,625Landscaping $97,236 $121,545100%$91,159 $30,386Tree Preservation and Restoration NA NAWetland Mitigation and Buffers NA NALOC Through VBWDMonuments $6,450 $8,06375%$6,047Miscellaneous Facilities NA NARecord Drawings $2,500 $3,12575%$2,344TOTALS $2,491,077 $3,113,846RELEASED AMOUNTS:$969,448 $1,295,189 $182,714 $91,883 $91,159 $30,386CUMMULATIVE AMOUNTS:$969,448 $2,264,637 $2,447,351 $2,539,234 $2,630,393 $2,660,779SECURITY AMOUNT REMAINING:$2,144,399 $849,210 $666,495 $574,612 $483,453 $453,067DATE: 3/2/2016 12/20/2016 2/5/2019 9/3/201912/3/2019 5/2/2023REDUCTIONS SAVONA 2ND ADDITION Time of Performance: October 31, 2015DEVELOPMENT AGREEMENT AMOUNTSCATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6Grading NA NA NASanitary Sewer $314,594 $393,243100%$196,621 $98,311 $98,311Watermain $485,172 $606,464100%$303,232 $151,616 $151,616Streets $614,836 $768,54575%$384,272 $192,136Surface Water Facilities $471,332 $589,16575%$294,583 $147,291Erosion Control $51,146 $63,93375%$31,966 $15,983Sidewalks/Trails Included in Streets Included in StreetsStreet Lighting NA NABy Xcel EnergyStreet Signs and Traffic Control Signs Included in Streets Included in StreetsLandscaping $153,415 $191,769100%$143,827 $47,942Tree Preservation and Restoration NA NAWetland Mitigation and Buffers NA NALOC Through VBWDMonuments $5,800 $7,25075%$5,438Miscellaneous Facilities NA NARecord Drawings $2,500 $3,12575%$2,344TOTALS $2,098,795 $2,623,494RELEASED AMOUNTS:$1,178,709 $474,029 $420,982 $143,827 $47,942CUMMULATIVE AMOUNTS:$1,178,709 $1,652,738 $2,073,720 $2,217,547 $2,265,489SECURITY AMOUNT REMAINING:$1,444,785 $970,756 $549,773 $405,947 $358,004DATE: 3/2/2016 12/20/2016 9/3/201912/3/2019 5/2/2023REDUCTIONS SAVONA 3RD ADDITION Time of Performance: October 31, 2016DEVELOPMENT AGREEMENT AMOUNTSCATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6 #7 #8Grading (Separate Grading Agreement) $127,000 $127,000Sanitary Sewer $345,301 $431,626100%$215,813 $107,907 $107,907Watermain $503,113 $628,891100%$314,446 $157,223 $157,223Streets $1,168,007 $1,460,00975%$730,004 $365,002Surface Water Facilities $333,140 $416,42575%$208,213 $104,106Erosion Control $133,732 $167,16575%$125,374Sidewalks/Trails Included in Streets Included in StreetsStreet Lighting NA NABy Xcel EnergyStreet Signs and Traffic Control Signs Included in Streets Included in StreetsLandscaping $95,218 $119,023100%$89,267 $29,756Tree Preservation and Restoration NA NAWetland Mitigation and Buffers NA NALOC Through VBWDMonuments $6,000 $7,50075%$5,625Miscellaneous Facilities NA NARecord Drawings $6,500 $8,12575%$6,094TOTALS $2,591,011 $3,365,764RELEASED AMOUNTS:$1,468,476 $392,129 $502,095 $104,106 $89,267 $265,129 $29,756CUMMULATIVE AMOUNTS:$1,468,476 $1,860,605 $2,362,700 $2,466,806 $2,556,073 $2,821,202 $2,850,958SECURITY AMOUNT REMAINING:$1,897,288 $1,505,159 $1,003,064 $898,958 $809,691 $544,562 $514,806DATE: 12/20/2016 1/16/2018 2/5/2019 9/3/2019 12/3/2019 2/4/2020 5/2/2023REDUCTIONS SAVONA 4TH ADDITION Time of Performance: September 30, 2017DEVELOPMENT AGREEMENT AMOUNTSCATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6 #7Grading NA NA NASanitary Sewer $379,407 $474,259100%$355,694 $118,565Watermain $460,445 $575,556100%$431,667 $143,889Storm Sewer (w/pond structures) $449,062 $561,32850%$280,664Streets $1,296,601 $1,620,75175%$810,375 $405,188Sidewalks/Trails $281,412 $351,765Surface Water Facilities NA NAincluded in Grading AgreementStreet Lighting $84,000 $105,0000%Street Signs and Traffic Control Signs $4,650 $5,813Private Utilities (electricity, natural gas, telephone, and cable)Landscaping $213,893 $267,36625%$66,842Tree Preservation and Restoration NA NAWetland Mitigation and Buffers NA NALOC Through VBWDMonuments $7,800 $9,7500%Erosion Control $81,009 $101,2620%Record Drawings $6,500 $8,1250%TOTALS $3,264,779 $4,080,974RELEASED AMOUNTS:$1,878,401 $405,188 $262,454 $66,842 $0 $0 $0CUMMULATIVE AMOUNTS:$1,878,401 $2,283,589 $2,546,042 $2,612,884SECURITY AMOUNT REMAINING:$2,202,573 $1,797,386 $1,534,932 $1,468,090DATE:1/16/2018 2/5/2019 2/4/2020 5/2/2023REDUCTIONS Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To: Ken Roberts, City of Lake Elmo Planning Director From: Lucius Jonett, Wenck Landscape Architect Date: July 8, 2020 Subject: Savona 1st, 2nd, and 3rd Addition Landscape Warranty Final Site Inspection Completed on July 7, 2020 Attendees ▪ Jenna Niday, Landscape Designer Landscape Inspection Summary: • I arrived onsite to walk through and review the landscape punch list items of the 1st, 2nd, and 3rd additions of Savona for the final inspection, recorded from the inspection done June 23, 2020. Findings: 1. All previous punch list items from the June 23, 2020 inspection have been completed. Recommendation: The Landscape Plan has been followed for the 1st, 2nd, and 3rd additions of Savona and all landscape materials are planted and in a reasonable state of health. The financial security to ensure compliance and performance for at least two years after installation can be released . Sincerely, Lucius Jonett, PLA (MN) Wenck Associates, Inc. City of Lake Elmo Municipal Landscape Architect Memo File: 227701334 To: Molly Just, City of Lake Elmo Planning Director From: Sarah Harding, Landscape Architect Mark Flicker, Landscape Architect Subject: Savona 4th Addition Landscape Warranty Initial Reinspection – November 15, 2022 Date: November 28, 2022 Initial Inspection Initial Acceptance 1-Year Inspection 2-Year Inspection Final Acceptance Savona 4th Addition 9/15/2021; 10/4/2022; 10/17/2022 11/15/2022 Attendees Mark Flicker, Landscape Architect Landscape Inspection Summary: A walk through of the landscape conditions was completed for the reinspection of Savona 4th Addition. Findings: • All trees from the accepted, proposed plans were found to be in good health. Recommendation: It is recommended that the initial acceptance and start of the 2-year landscape warranty period for Savona 4th Addition begins. Stantec Consulting Services Inc. Sarah Harding, PLA (MN) City of Lake Elmo Municipal Landscape Architect P: 952-334-4838 E: sarah.harding@stantec.com