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Home My WebLink About10-21-25 City Council Meeting PacketCity Council Meeting Tuesday, October 21, 2025 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Public Comments/Inquiries Approval Of Minutes Consent Agenda Approve Payments & Disbursements APPROVE PAYMENTS AND DISBURSEMENTS.PDF Approve 2026 LMCIT Statutory Tort Limits APPROVE LMCIT STATUTORY TORT LIMIT FORM.PDF Approve Inwood Townhomes 1st Addition Development Agreement COUNCIL MEMO INWOOD TOWNHOMES 1ST DA.PDF RESOLUTION 2025 -068 INWOOD TOWNHOMES 1ST DA.PDF INWOOD TOWNHOMES DEVELOPMENT AGREEMENT.PDF Approve Savona 4th Addition Security Release LANDSCAPE SECURITY RELEASE - SAVONA 4TH ADDITION.PDF Approve Pay Request No. 4 For The 2025 Street And Utility Project 2025 STREET IMPROVEMENTS PAY REQUEST 4.PDF Approve Pay Request No. 1 For The I -94 Lift Station And Forcemain Improvements APPROVE PAY REQUEST NO. 1 FOR THE I -94 LIFT STATION AND FORCEMAIN IMPROVEMENTS.PDF Approve Pay Request No. 1 For The Reid Park Parking Lot Improvements APPROVE PAY REQUEST NO. 1 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDF Approve Pay Request No. 2 For The Stillwater School District Utility Improvements APPROVE PAY REQUEST NO. 2 FOR THE STILLWATER SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDF Approve Pay Request No. 4 (Final) For The Well No. 2 PFAS Removal Equipment APPROVE PAY REQUEST NO. 4 (FINAL) FOR THE WELL NO. 2 PFAS REMOVAL EQUIPMENT.PDF Approve Pay Request No. 2 For The Village Parkway UPRR Crossing Improvements APPROVE PAY REQUEST NO. 2 FOR THE VILLAGE PARKWAY UPRR CROSSING IMPROVEMENTS.PDF Approve 2026 Benefit Renewal APPROVE 2026 BENEFIT RENEWAL.PDF RESOLUTION 2025 -069 2026 HEALTH INSURANCE CONTRIBUTION.PDF Approve Implementation Plan For MN Paid Leave STAFF REPORT MINNESOTA PAID LEAVE.PDF Regular Agenda 2026 Street & Utility - Public Improvement Hearing City Engineer Nathan Stanley presenting COUNCIL MEMO 2026 STREET AND UTILITY IMP HEARING.PDF RESOLUTION 2026 -070 ORDERING IMPROVEMENT 2026 STREET AND UTILITY IMPROVEMENTS.PDF 2026 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDF Public Hearing - Adopt Final Assessment Roll For 2025 Street & Utility Improvements City Engineer Nathan Stanley presenting COUNCIL MEMO 2025 STREET AND UTILITY IMP CALL FINAL ASSESSMENT HEARING.PDF RESOLUTION 2025 -071 2025 STREET AND UTILITY IMPROVEMENTS FINAL ASSESSMENT.PDF 2025 STREET AND UTILITY FINAL ASSESSMENT ATTACHMENTS.PDF PRESENTATION 2025 STREET AND UTILITY FINAL ASSESSMENT.PDF Public Hearing - Adopt Final Assessment Roll For Stillwater Area School District Utility Improvements City Engineer Nathan Stanley presenting COUNCIL MEMO STILLWATER AREA UTILITY IMP ADOPT FINAL ASSESS.PDF RESOLUTION 2025 -072 ADOPTING FINAL ASSESSMENT ROLL.PDF STILLWATER AREA SCHOOLS FINAL ASSESSMENT ATTACHMENTS.PDF PRESENTATION STILLWATER SCHOOL FINAL ASSESSMENT.PDF Landfill Solar Farm EDA Member Tony Manzara presenting STAFF REPORT LANDFILL SOLAR FARM.PDF PRESENTATION SOLAR POWER AT LANDFILL.PDF Highpointe Crossing Comprehensive Plan Amendment Senior Consulting Planner Nathan Fuerst presenting COUNCIL MEMO AND ATTACHMENTS HIGHPOINTE CROSSING CPA UPDATE AND DISCUSSION.PDF PRESENTATION HIGHPOINTE CROSSING UPDATE.PDF Limerick Village Environmental Assessment Worksheet Senior Contract Planner Nathan Fuerst presenting COUNCIL MEMO LIMERICK VILLAGE EAW.PDF RESOLUTION 2025 -073 NEGATIVE DECLARATION ON LIMERICK VILLAGE EAW.PDF LIMERICK VILLAGE EAW FINDINGS OF FACT.PDF PRESENTATION LIMERICK VILLAGE EAW.PDF Quarterly Goals Update City Administrator Miller presenting 3RD QUARTER GOALS UPDATE.PDF Council Reports Staff Reports Quarterly Financials And Dashboards STAFF REPORT 3RD QUARTER ACTUALS.PDF 2025 Q3 BUDGET REPORT.PDF 3RD QUARTER DASHBOARDS.PDF Adjourn Future Agenda Items FUTURE AGENDA ITEMS.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. D. E. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: F. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: G. H. 1. Documents: I. J. Documents: City Council MeetingTuesday, October 21, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of MinutesConsent AgendaApprove Payments & DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove 2026 LMCIT Statutory Tort LimitsAPPROVE LMCIT STATUTORY TORT LIMIT FORM.PDFApprove Inwood Townhomes 1st Addition Development AgreementCOUNCIL MEMO INWOOD TOWNHOMES 1ST DA.PDFRESOLUTION 2025 -068 INWOOD TOWNHOMES 1ST DA.PDFINWOOD TOWNHOMES DEVELOPMENT AGREEMENT.PDFApprove Savona 4th Addition Security ReleaseLANDSCAPE SECURITY RELEASE - SAVONA 4TH ADDITION.PDF Approve Pay Request No. 4 For The 2025 Street And Utility Project 2025 STREET IMPROVEMENTS PAY REQUEST 4.PDF Approve Pay Request No. 1 For The I -94 Lift Station And Forcemain Improvements APPROVE PAY REQUEST NO. 1 FOR THE I -94 LIFT STATION AND FORCEMAIN IMPROVEMENTS.PDF Approve Pay Request No. 1 For The Reid Park Parking Lot Improvements APPROVE PAY REQUEST NO. 1 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDF Approve Pay Request No. 2 For The Stillwater School District Utility Improvements APPROVE PAY REQUEST NO. 2 FOR THE STILLWATER SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDF Approve Pay Request No. 4 (Final) For The Well No. 2 PFAS Removal Equipment APPROVE PAY REQUEST NO. 4 (FINAL) FOR THE WELL NO. 2 PFAS REMOVAL EQUIPMENT.PDF Approve Pay Request No. 2 For The Village Parkway UPRR Crossing Improvements APPROVE PAY REQUEST NO. 2 FOR THE VILLAGE PARKWAY UPRR CROSSING IMPROVEMENTS.PDF Approve 2026 Benefit Renewal APPROVE 2026 BENEFIT RENEWAL.PDF RESOLUTION 2025 -069 2026 HEALTH INSURANCE CONTRIBUTION.PDF Approve Implementation Plan For MN Paid Leave STAFF REPORT MINNESOTA PAID LEAVE.PDF Regular Agenda 2026 Street & Utility - Public Improvement Hearing City Engineer Nathan Stanley presenting COUNCIL MEMO 2026 STREET AND UTILITY IMP HEARING.PDF RESOLUTION 2026 -070 ORDERING IMPROVEMENT 2026 STREET AND UTILITY IMPROVEMENTS.PDF 2026 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDF Public Hearing - Adopt Final Assessment Roll For 2025 Street & Utility Improvements City Engineer Nathan Stanley presenting COUNCIL MEMO 2025 STREET AND UTILITY IMP CALL FINAL ASSESSMENT HEARING.PDF RESOLUTION 2025 -071 2025 STREET AND UTILITY IMPROVEMENTS FINAL ASSESSMENT.PDF 2025 STREET AND UTILITY FINAL ASSESSMENT ATTACHMENTS.PDF PRESENTATION 2025 STREET AND UTILITY FINAL ASSESSMENT.PDF Public Hearing - Adopt Final Assessment Roll For Stillwater Area School District Utility Improvements City Engineer Nathan Stanley presenting COUNCIL MEMO STILLWATER AREA UTILITY IMP ADOPT FINAL ASSESS.PDF RESOLUTION 2025 -072 ADOPTING FINAL ASSESSMENT ROLL.PDF STILLWATER AREA SCHOOLS FINAL ASSESSMENT ATTACHMENTS.PDF PRESENTATION STILLWATER SCHOOL FINAL ASSESSMENT.PDF Landfill Solar Farm EDA Member Tony Manzara presenting STAFF REPORT LANDFILL SOLAR FARM.PDF PRESENTATION SOLAR POWER AT LANDFILL.PDF Highpointe Crossing Comprehensive Plan Amendment Senior Consulting Planner Nathan Fuerst presenting COUNCIL MEMO AND ATTACHMENTS HIGHPOINTE CROSSING CPA UPDATE AND DISCUSSION.PDF PRESENTATION HIGHPOINTE CROSSING UPDATE.PDF Limerick Village Environmental Assessment Worksheet Senior Contract Planner Nathan Fuerst presenting COUNCIL MEMO LIMERICK VILLAGE EAW.PDF RESOLUTION 2025 -073 NEGATIVE DECLARATION ON LIMERICK VILLAGE EAW.PDF LIMERICK VILLAGE EAW FINDINGS OF FACT.PDF PRESENTATION LIMERICK VILLAGE EAW.PDF Quarterly Goals Update City Administrator Miller presenting 3RD QUARTER GOALS UPDATE.PDF Council Reports Staff Reports Quarterly Financials And Dashboards STAFF REPORT 3RD QUARTER ACTUALS.PDF 2025 Q3 BUDGET REPORT.PDF 3RD QUARTER DASHBOARDS.PDF Adjourn Future Agenda Items FUTURE AGENDA ITEMS.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: F. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: G. H. 1. Documents: I. J. Documents: City Council MeetingTuesday, October 21, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of MinutesConsent AgendaApprove Payments & DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove 2026 LMCIT Statutory Tort LimitsAPPROVE LMCIT STATUTORY TORT LIMIT FORM.PDFApprove Inwood Townhomes 1st Addition Development AgreementCOUNCIL MEMO INWOOD TOWNHOMES 1ST DA.PDFRESOLUTION 2025 -068 INWOOD TOWNHOMES 1ST DA.PDFINWOOD TOWNHOMES DEVELOPMENT AGREEMENT.PDFApprove Savona 4th Addition Security ReleaseLANDSCAPE SECURITY RELEASE - SAVONA 4TH ADDITION.PDFApprove Pay Request No. 4 For The 2025 Street And Utility Project2025 STREET IMPROVEMENTS PAY REQUEST 4.PDFApprove Pay Request No. 1 For The I -94 Lift Station And Forcemain ImprovementsAPPROVE PAY REQUEST NO. 1 FOR THE I -94 LIFT STATION AND FORCEMAIN IMPROVEMENTS.PDFApprove Pay Request No. 1 For The Reid Park Parking Lot ImprovementsAPPROVE PAY REQUEST NO. 1 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDFApprove Pay Request No. 2 For The Stillwater School District Utility ImprovementsAPPROVE PAY REQUEST NO. 2 FOR THE STILLWATER SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDFApprove Pay Request No. 4 (Final) For The Well No. 2 PFAS Removal EquipmentAPPROVE PAY REQUEST NO. 4 (FINAL) FOR THE WELL NO. 2 PFAS REMOVAL EQUIPMENT.PDFApprove Pay Request No. 2 For The Village Parkway UPRR Crossing ImprovementsAPPROVE PAY REQUEST NO. 2 FOR THE VILLAGE PARKWAY UPRR CROSSING IMPROVEMENTS.PDFApprove 2026 Benefit RenewalAPPROVE 2026 BENEFIT RENEWAL.PDFRESOLUTION 2025 -069 2026 HEALTH INSURANCE CONTRIBUTION.PDFApprove Implementation Plan For MN Paid LeaveSTAFF REPORT MINNESOTA PAID LEAVE.PDFRegular Agenda2026 Street & Utility - Public Improvement Hearing City Engineer Nathan Stanley presenting COUNCIL MEMO 2026 STREET AND UTILITY IMP HEARING.PDF RESOLUTION 2026 -070 ORDERING IMPROVEMENT 2026 STREET AND UTILITY IMPROVEMENTS.PDF 2026 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDF Public Hearing - Adopt Final Assessment Roll For 2025 Street & Utility Improvements City Engineer Nathan Stanley presenting COUNCIL MEMO 2025 STREET AND UTILITY IMP CALL FINAL ASSESSMENT HEARING.PDF RESOLUTION 2025 -071 2025 STREET AND UTILITY IMPROVEMENTS FINAL ASSESSMENT.PDF 2025 STREET AND UTILITY FINAL ASSESSMENT ATTACHMENTS.PDF PRESENTATION 2025 STREET AND UTILITY FINAL ASSESSMENT.PDF Public Hearing - Adopt Final Assessment Roll For Stillwater Area School District Utility Improvements City Engineer Nathan Stanley presenting COUNCIL MEMO STILLWATER AREA UTILITY IMP ADOPT FINAL ASSESS.PDF RESOLUTION 2025 -072 ADOPTING FINAL ASSESSMENT ROLL.PDF STILLWATER AREA SCHOOLS FINAL ASSESSMENT ATTACHMENTS.PDF PRESENTATION STILLWATER SCHOOL FINAL ASSESSMENT.PDF Landfill Solar Farm EDA Member Tony Manzara presenting STAFF REPORT LANDFILL SOLAR FARM.PDF PRESENTATION SOLAR POWER AT LANDFILL.PDF Highpointe Crossing Comprehensive Plan Amendment Senior Consulting Planner Nathan Fuerst presenting COUNCIL MEMO AND ATTACHMENTS HIGHPOINTE CROSSING CPA UPDATE AND DISCUSSION.PDF PRESENTATION HIGHPOINTE CROSSING UPDATE.PDF Limerick Village Environmental Assessment Worksheet Senior Contract Planner Nathan Fuerst presenting COUNCIL MEMO LIMERICK VILLAGE EAW.PDF RESOLUTION 2025 -073 NEGATIVE DECLARATION ON LIMERICK VILLAGE EAW.PDF LIMERICK VILLAGE EAW FINDINGS OF FACT.PDF PRESENTATION LIMERICK VILLAGE EAW.PDF Quarterly Goals Update City Administrator Miller presenting 3RD QUARTER GOALS UPDATE.PDF Council Reports Staff Reports Quarterly Financials And Dashboards STAFF REPORT 3RD QUARTER ACTUALS.PDF 2025 Q3 BUDGET REPORT.PDF 3RD QUARTER DASHBOARDS.PDF Adjourn Future Agenda Items FUTURE AGENDA ITEMS.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:F.1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: G. H. 1. Documents: I. J. Documents: City Council MeetingTuesday, October 21, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of MinutesConsent AgendaApprove Payments & DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove 2026 LMCIT Statutory Tort LimitsAPPROVE LMCIT STATUTORY TORT LIMIT FORM.PDFApprove Inwood Townhomes 1st Addition Development AgreementCOUNCIL MEMO INWOOD TOWNHOMES 1ST DA.PDFRESOLUTION 2025 -068 INWOOD TOWNHOMES 1ST DA.PDFINWOOD TOWNHOMES DEVELOPMENT AGREEMENT.PDFApprove Savona 4th Addition Security ReleaseLANDSCAPE SECURITY RELEASE - SAVONA 4TH ADDITION.PDFApprove Pay Request No. 4 For The 2025 Street And Utility Project2025 STREET IMPROVEMENTS PAY REQUEST 4.PDFApprove Pay Request No. 1 For The I -94 Lift Station And Forcemain ImprovementsAPPROVE PAY REQUEST NO. 1 FOR THE I -94 LIFT STATION AND FORCEMAIN IMPROVEMENTS.PDFApprove Pay Request No. 1 For The Reid Park Parking Lot ImprovementsAPPROVE PAY REQUEST NO. 1 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDFApprove Pay Request No. 2 For The Stillwater School District Utility ImprovementsAPPROVE PAY REQUEST NO. 2 FOR THE STILLWATER SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDFApprove Pay Request No. 4 (Final) For The Well No. 2 PFAS Removal EquipmentAPPROVE PAY REQUEST NO. 4 (FINAL) FOR THE WELL NO. 2 PFAS REMOVAL EQUIPMENT.PDFApprove Pay Request No. 2 For The Village Parkway UPRR Crossing ImprovementsAPPROVE PAY REQUEST NO. 2 FOR THE VILLAGE PARKWAY UPRR CROSSING IMPROVEMENTS.PDFApprove 2026 Benefit RenewalAPPROVE 2026 BENEFIT RENEWAL.PDFRESOLUTION 2025 -069 2026 HEALTH INSURANCE CONTRIBUTION.PDFApprove Implementation Plan For MN Paid LeaveSTAFF REPORT MINNESOTA PAID LEAVE.PDFRegular Agenda2026 Street & Utility - Public Improvement HearingCity Engineer Nathan Stanley presentingCOUNCIL MEMO 2026 STREET AND UTILITY IMP HEARING.PDFRESOLUTION 2026 -070 ORDERING IMPROVEMENT 2026 STREET AND UTILITY IMPROVEMENTS.PDF2026 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDFPublic Hearing - Adopt Final Assessment Roll For 2025 Street & Utility ImprovementsCity Engineer Nathan Stanley presentingCOUNCIL MEMO 2025 STREET AND UTILITY IMP CALL FINAL ASSESSMENT HEARING.PDFRESOLUTION 2025 -071 2025 STREET AND UTILITY IMPROVEMENTS FINAL ASSESSMENT.PDF2025 STREET AND UTILITY FINAL ASSESSMENT ATTACHMENTS.PDFPRESENTATION 2025 STREET AND UTILITY FINAL ASSESSMENT.PDFPublic Hearing - Adopt Final Assessment Roll For Stillwater Area School District Utility ImprovementsCity Engineer Nathan Stanley presentingCOUNCIL MEMO STILLWATER AREA UTILITY IMP ADOPT FINAL ASSESS.PDFRESOLUTION 2025 -072 ADOPTING FINAL ASSESSMENT ROLL.PDFSTILLWATER AREA SCHOOLS FINAL ASSESSMENT ATTACHMENTS.PDFPRESENTATION STILLWATER SCHOOL FINAL ASSESSMENT.PDFLandfill Solar FarmEDA Member Tony Manzara presentingSTAFF REPORT LANDFILL SOLAR FARM.PDFPRESENTATION SOLAR POWER AT LANDFILL.PDFHighpointe Crossing Comprehensive Plan Amendment Senior Consulting Planner Nathan Fuerst presentingCOUNCIL MEMO AND ATTACHMENTS HIGHPOINTE CROSSING CPA UPDATE AND DISCUSSION.PDF PRESENTATION HIGHPOINTE CROSSING UPDATE.PDF Limerick Village Environmental Assessment Worksheet Senior Contract Planner Nathan Fuerst presenting COUNCIL MEMO LIMERICK VILLAGE EAW.PDF RESOLUTION 2025 -073 NEGATIVE DECLARATION ON LIMERICK VILLAGE EAW.PDF LIMERICK VILLAGE EAW FINDINGS OF FACT.PDF PRESENTATION LIMERICK VILLAGE EAW.PDF Quarterly Goals Update City Administrator Miller presenting 3RD QUARTER GOALS UPDATE.PDF Council Reports Staff Reports Quarterly Financials And Dashboards STAFF REPORT 3RD QUARTER ACTUALS.PDF 2025 Q3 BUDGET REPORT.PDF 3RD QUARTER DASHBOARDS.PDF Adjourn Future Agenda Items FUTURE AGENDA ITEMS.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents: 6. Documents: 7. Documents: G. H. 1. Documents: I. J. Documents: STAFF REPORT Date: October 21, 2025 Consent TO: Mayor and City Council FROM: Michael Kuehn, Finance AGENDA ITEM: Payments and Disbursements REVIEWED BY: Clarissa Hadler, Finance Director BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH/Chks $ 136,103.50 Payroll 10/16/25 ACH/Chks $ 2,330,301.13 Accounts Payable AP 102225 TOTAL $ 2,466,404.63 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 2,466,404.63 ATTACHMENTS: 1. Accounts Payable – proof lists (AP 102225) To Be Paid Proof List 10/16/2025 - 9:15AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:10023.10.2025 - AP 102225 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number A-1EXCAV A-1 Excavating Inc 353,635.60 0.00 10/22/2025 010/1/2025 No*** 25X.138495Req 1 602-480-8136-43150 Contract Services I-94 Lift Station Forcemain Rep 25X.138495Req1 111,674.40 0.00 10/22/2025 010/1/2025 No*** 25X.138495Req 1 603-480-8136-43150 Contract Services Hudson Blvd Culvert 25X.138495Req1I 25X.138495Req 1 Total: 465,310.00 A-1EXCAV Total: 465,310.00 ADVANTAG Advantage Signs & Graphics Inc 138.30 0.00 10/22/2025 09/12/2025 NoV0925-158 101-450-5200-42210 Repair/Maint. Supplies Park Court Signs V0925-158 Total: 138.30 ADVANTAG Total: 138.30 ALEXAIR2 Alex Air Apparatus 2 LLC 3,181.00 0.00 10/22/2025 09/30/2025 No*** INV-53039 407-420-2220-42400 Small Tools & Minor Equipment Fire Hose Replacements - 2025 8,496.00 0.00 10/22/2025 09/30/2025 No*** INV-53039 410-420-2220-45500 Vehicles Fire Hose: R1 (CIP F-004) & New Engine (F-009) INV-53039 Total: 11,677.00 ALEXAIR2 Total: 11,677.00 AMRENG American Engineering Testing Inc AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 9,382.90 0.00 10/22/2025 09/24/2025 NoINV-284493 449-480-8133-43030 Engineering Services 2025 Street & Util Imp 25X.137240 INV-284493 Total: 9,382.90 AMRENG Total: 9,382.90 AQUEOUSV Aqueous Vets LLC 106,562.03 0.00 10/22/2025 09/29/2025 No2023.115 Req 4 601-480-8134-43150 Contract Services Well #2 PFAS Removal Eq-2023.115 Req 4-FINAL 2023.115 Req 4 Total: 106,562.03 AQUEOUSV Total: 106,562.03 BOLTON Bolton & Menk, Inc 2,484.50 0.00 10/22/2025 09/30/2025 No*** 375258 101-410-1910-43150 Contract Services General Planning 79.50 0.00 10/22/2025 09/30/2025 No*** 375258 803-000-0000-22910 Developer Escrow Eberhard - Highpoint 1,047.00 0.00 10/22/2025 09/30/2025 No*** 375258 803-000-0000-22910 Developer Escrow Limerick 79.50 0.00 10/22/2025 09/30/2025 No*** 375258 803-000-0000-22910 Developer Escrow Legends at Lake Elmo 79.50 0.00 10/22/2025 09/30/2025 No*** 375258 803-000-0000-22910 Developer Escrow Amira 375258 Total: 3,770.00 2,439.50 0.00 10/22/2025 09/30/2025 No375390 446-480-8129-43030 Engineering Services Hudson Blvd Improvemts-Segmt A-Inwood-Hendrix 375390 Total: 2,439.50 22,189.50 0.00 10/22/2025 09/30/2025 No375392 451-480-8138-43030 Engineering Services 2026 Street Improvements 375392 Total: 22,189.50 677.50 0.00 10/22/2025 09/30/2025 No375393 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 409-480-8137-43030 Engineering Services CSAH 10/17/17B Intersection 375393 Total: 677.50 433.00 0.00 10/22/2025 09/30/2025 No375394 409-480-8139-43030 Engineering Services CSAH 13 - 34th to Stillwater Blvd 375394 Total: 433.00 307.00 0.00 10/22/2025 09/30/2025 No375395 445-480-8124-43030 Engineering Services 2024 Street & Utility Improvements 375395 Total: 307.00 46,121.00 0.00 10/22/2025 09/30/2025 No375396 449-480-8133-43030 Engineering Services 2025 Street & Utility Improvements 375396 Total: 46,121.00 2,083.00 0.00 10/22/2025 09/30/2025 No375397 803-000-0000-22910 Developer Escrow Amira FKA-Applewood Pointe (United Properties) 375397 Total: 2,083.00 2,026.50 0.00 10/22/2025 09/30/2025 No375398 803-000-0000-22910 Developer Escrow At Home Apts East 375398 Total: 2,026.50 2,945.50 0.00 10/22/2025 09/30/2025 No375399 803-000-0000-22910 Developer Escrow Bridgewater Village (Northshore) 375399 Total: 2,945.50 1,073.50 0.00 10/22/2025 09/30/2025 No375400 803-000-0000-22910 Developer Escrow Easton Village 7TH 375400 Total: 1,073.50 423.00 0.00 10/22/2025 09/30/2025 No375401 803-000-0000-22910 Developer Escrow Drake Motor Partners (Ebertz North) AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 375401 Total: 423.00 3,200.00 0.00 10/22/2025 09/30/2025 No375403 101-410-1930-43030 Engineering Services General Engineering Retainer 375403 Total: 3,200.00 2,217.00 0.00 10/22/2025 09/30/2025 No375411 803-000-0000-22910 Developer Escrow Eberhard (Rachel Dev-Highpointe Crossing) 375411 Total: 2,217.00 1,521.00 0.00 10/22/2025 09/30/2025 No375412 803-000-0000-22910 Developer Escrow Oak-Land Middle School (ISD834) 375412 Total: 1,521.00 31,921.00 0.00 10/22/2025 09/30/2025 No375413 450-480-8135-43030 Engineering Stillwater Area Util Imp (ISD834) 375413 Total: 31,921.00 3,955.00 0.00 10/22/2025 09/30/2025 No375414 803-000-0000-22910 Developer Escrow Lake Elmo Elementary 375414 Total: 3,955.00 609.50 0.00 10/22/2025 09/30/2025 No375415 803-000-0000-22910 Developer Escrow Launch Crossroads 375415 Total: 609.50 549.50 0.00 10/22/2025 09/30/2025 No375416 803-000-0000-22910 Developer Escrow Legacy at North Star 4TH 375416 Total: 549.50 225.50 0.00 10/22/2025 09/30/2025 No375417 803-000-0000-22910 Developer Escrow Limerick Village (Maplewood Dev) 375417 Total: 225.50 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 94.00 0.00 10/22/2025 09/30/2025 No375418 803-000-0000-22910 Developer Escrow Lil Explorers daycare (Milestones) 375418 Total: 94.00 2,137.50 0.00 10/22/2025 09/30/2025 No375419 601-480-8132-43030 Engineering Services MPCA-3M Grant Admin Svcs 375419 Total: 2,137.50 1,145.50 0.00 10/22/2025 09/30/2025 No375420 601-494-9400-43030 Engineering Services General Engineering - Water 375420 Total: 1,145.50 225.00 0.00 10/22/2025 09/30/2025 No*** 375421 101-410-1910-43030 Engineering Services Gorman Purch of City Property 225.00 0.00 10/22/2025 09/30/2025 No*** 375421 803-000-0000-22910 Developer Escrow Creamery 337.50 0.00 10/22/2025 09/30/2025 No*** 375421 803-000-0000-22910 Developer Escrow Legends at Lake Elmo 225.00 0.00 10/22/2025 09/30/2025 No*** 375421 101-410-1910-43030 Engineering Services 9434 Stillwater 375421 Total: 1,012.50 1,226.00 0.00 10/22/2025 09/30/2025 No375422 803-000-0000-22910 Developer Escrow Prairie Sky (FKA 39th St TH) 375422 Total: 1,226.00 1,176.50 0.00 10/22/2025 09/30/2025 No375423 101-430-3100-43030 Engineering Services General Engineering - Public Works 375423 Total: 1,176.50 857.50 0.00 10/22/2025 09/30/2025 No375424 101-430-3100-43030 Engineering Services General Engineering - ROW 375424 Total: 857.50 863.00 0.00 10/22/2025 09/30/2025 No375425 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 803-000-0000-22910 Developer Escrow Roers - 9450 Hudson Blvd 375425 Total: 863.00 803.00 0.00 10/22/2025 09/30/2025 No375426 803-000-0000-22910 Developer Escrow Royal Golf Club 3RD 375426 Total: 803.00 470.50 0.00 10/22/2025 09/30/2025 No375427 803-000-0000-22910 Developer Escrow Royal Golf Club 5th-Lift Station 375427 Total: 470.50 2,721.00 0.00 10/22/2025 09/30/2025 No375428 803-000-0000-22910 Developer Escrow Royal Golf Club 6th 375428 Total: 2,721.00 1,969.50 0.00 10/22/2025 09/30/2025 No375429 602-495-9450-43030 Engineering Services General Engineering - Sewer 375429 Total: 1,969.50 1,912.50 0.00 10/22/2025 09/30/2025 No375430 601-480-8126-43030 Engineering Services South Area Prodctn Wells/Treatment 375430 Total: 1,912.50 77.50 0.00 10/22/2025 09/30/2025 No375431 803-000-0000-22910 Developer Escrow Springs at Lake Elmo - Continenatal Properties 375431 Total: 77.50 1,692.00 0.00 10/22/2025 09/30/2025 No375432 601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trunk Watermain Imp 375432 Total: 1,692.00 1,805.50 0.00 10/22/2025 09/30/2025 No375433 603-496-9500-43030 Engineering Services General Engineering - Stormwater AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 375433 Total: 1,805.50 380.00 0.00 10/22/2025 09/30/2025 No375434 602-480-8100-43030 Engineering Services Tapestry Sanitary Sewer Extension 375434 Total: 380.00 4,057.00 0.00 10/22/2025 09/30/2025 No375435 440-480-8112-43030 Engineering Services TH36-Lake Elmo Ave Improvements 375435 Total: 4,057.00 3,488.00 0.00 10/22/2025 09/30/2025 No375436 803-000-0000-22910 Developer Escrow Inwood 8th - Towns of Inwood 375436 Total: 3,488.00 2,687.00 0.00 10/22/2025 09/30/2025 No375437 430-480-8091-43030 Engineering Services Village Parkway UPRR Crossing Improvements 375437 Total: 2,687.00 2,645.00 0.00 10/22/2025 09/30/2025 No375438 601-480-8125-43030 Engineering Services Well 2 Temporary PFAS Treatment 375438 Total: 2,645.00 535.50 0.00 10/22/2025 09/30/2025 No375439 803-000-0000-22910 Developer Escrow Wildflower 4TH 375439 Total: 535.50 18,785.50 0.00 10/22/2025 09/30/2025 No375440 803-000-0000-22910 Developer Escrow Schiltgen - Northstar 2nd 375440 Total: 18,785.50 562.50 0.00 10/22/2025 09/30/2025 No375441 803-000-0000-22910 Developer Escrow Primrose Daycare 375441 Total: 562.50 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 94.00 0.00 10/22/2025 09/30/2025 No375443 601-480-8099-43030 Engineering Services Water Tower #3 375443 Total: 94.00 12,544.50 0.00 10/22/2025 09/30/2025 No375444 408-430-3100-43030 Engineering Services 2025 Street Maintenance Project 375444 Total: 12,544.50 226.00 0.00 10/22/2025 09/30/2025 No375445 601-480-8138-43150 Contract Services CSAH 13 (Inwood Ave) Pavemt Rehab-Watrmain Related 375445 Total: 226.00 337.50 0.00 10/22/2025 09/30/2025 No375446 601-480-8140-43030 Engineering Services CSAH 14 - CSAH 17 to Layton - Watermain Imp 375446 Total: 337.50 16,851.50 0.00 10/22/2025 09/30/2025 No375447 602-480-8136-43030 Engineering Services I-94 Lift Station Forcemain Imp 375447 Total: 16,851.50 4,866.50 0.00 10/22/2025 09/30/2025 No375448 404-000-0000-43030 Engineering Services Reid Park Parking Lot Imp 375448 Total: 4,866.50 996.50 0.00 10/22/2025 09/30/2025 No375449 601-494-9400-45300 Improvments Other Than Bldgs Water Tower #1 Demo 375449 Total: 996.50 BOLTON Total: 217,708.50 BRAUN Braun Intertec Corporation 1,929.00 0.00 10/22/2025 010/14/2025 NoB446599 450-480-8135-43030 Engineering Stillwater Area Sch Dist Util Imp 24X137239 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number B446599 Total: 1,929.00 BRAUN Total: 1,929.00 CASTREJO CASTREJON INC 2,000.00 0.00 10/22/2025 010/15/2025 No20251015 HydRel1 601-000-0000-22901 Refundable Water Meter Deposit Hydrant Meter refund - 9/11 - 10/14/2025 20251015 HydRel1 Total: 2,000.00 2,000.00 0.00 10/22/2025 010/15/2025 No20251015 HydRel2 601-000-0000-22901 Refundable Water Meter Deposit Hydrant Meter refund - 9/16 - 10/14/2025 20251015 HydRel2 Total: 2,000.00 CASTREJO Total: 4,000.00 CINTAS Cintas Corp 19.00 0.00 10/22/2025 010/1/2025 No*** 4245146249 601-494-9400-44170 Uniforms Uniforms 4.39 0.00 10/22/2025 010/1/2025 No*** 4245146249 603-496-9500-44170 Uniforms Uniforms 10.88 0.00 10/22/2025 010/1/2025 No*** 4245146249 602-495-9450-44170 Uniforms Uniforms 20.78 0.00 10/22/2025 010/1/2025 No*** 4245146249 101-450-5200-44170 Uniforms Uniforms 107.33 0.00 10/22/2025 010/1/2025 No*** 4245146249 101-430-3100-44170 Uniforms Uniforms 129.67 0.00 10/22/2025 010/1/2025 No*** 4245146249 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4245146249 Total: 292.05 21.70 0.00 10/22/2025 010/8/2025 No*** 4245890895 601-494-9400-44170 Uniforms Uniforms 5.00 0.00 10/22/2025 010/8/2025 No*** 4245890895 603-496-9500-44170 Uniforms Uniforms 12.43 0.00 10/22/2025 010/8/2025 No*** 4245890895 602-495-9450-44170 Uniforms Uniforms AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 23.74 0.00 10/22/2025 010/8/2025 No*** 4245890895 101-450-5200-44170 Uniforms Uniforms 122.60 0.00 10/22/2025 010/8/2025 No*** 4245890895 101-430-3100-44170 Uniforms Uniforms 216.73 0.00 10/22/2025 010/8/2025 No*** 4245890895 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4245890895 Total: 402.20 CINTAS Total: 694.25 CINTAS1S Cintas 45.37 0.00 10/22/2025 010/8/2025 No5296153307 602-495-9450-43150 Contract Services First Aid Supplies 5296153307 Total: 45.37 CINTAS1S Total: 45.37 CINTASTX Cintas Corp 505.33 0.00 10/22/2025 010/6/2025 No4245570796 703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr 4245570796 Total: 505.33 CINTASTX Total: 505.33 CLOUDPER Cloudpermit Inc 500.00 0.00 10/22/2025 010/3/2025 No2956 101-420-2400-43190 Software Programs CloudPermit Implementation 2956 Total: 500.00 250.00 0.00 10/22/2025 010/3/2025 No2987 101-420-2400-43190 Software Programs CloudPermit Implementation 2987 Total: 250.00 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number CLOUDPER Total: 750.00 COMFIN Comcast 112.57 0.00 10/22/2025 010/1/2025 No*** 253019315 Oct 603-496-9500-43185 IT Support Internet - Acct # 981052501 112.56 0.00 10/22/2025 010/1/2025 No*** 253019315 Oct 602-495-9450-43185 IT Support Internet - Acct # 981052501 112.56 0.00 10/22/2025 010/1/2025 No*** 253019315 Oct 601-494-9400-43185 IT Support Internet - Acct # 981052501 112.56 0.00 10/22/2025 010/1/2025 No*** 253019315 Oct 101-450-5200-43185 IT Support Internet - Acct # 981052501 112.56 0.00 10/22/2025 010/1/2025 No*** 253019315 Oct 101-430-3100-43185 IT Support Internet - Acct # 981052501 253019315 Oct Total: 562.81 COMFIN Total: 562.81 CTYBLO City of Bloomington - Civic Plaza 140.00 0.00 10/22/2025 010/2/2025 No25586 601-494-9400-43150 Contract Services Lab water testing 25586 Total: 140.00 CTYBLO Total: 140.00 DAVEYTRE Davey Tree Expert Company 12,000.00 0.00 10/22/2025 010/9/2025 No*** 920050190 101-430-3100-43150 Contract Services Tree Debris Grinding 2,490.08 0.00 10/22/2025 010/9/2025 No*** 920050190 101-450-5200-43150 Contracted Services Tree Debris Grinding 920050190 Total: 14,490.08 DAVEYTRE Total: 14,490.08 DUDDECKS Duddeck's Property Maintenance 95.04 0.00 10/22/2025 09/19/2025 No*** 14766 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 10/22/2025 09/19/2025 No*** 14766 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 10/22/2025 09/19/2025 No*** 14766 601-494-9400-43150 Contract Services City Lawn mowing 3,211.46 0.00 10/22/2025 09/19/2025 No*** 14766 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 10/22/2025 09/19/2025 No*** 14766 101-430-3100-43150 Contract Services City Lawn mowing 14766 Total: 4,989.60 DUDDECKS Total: 4,989.60 ELAMMERS Eckberg Lammers 4,325.46 0.00 10/22/2025 09/30/2025 No09 2025 101-420-2150-43045 Attorney Criminal Monthly Pro Svcs Prosecution 09 2025 Total: 4,325.46 ELAMMERS Total: 4,325.46 FLAHERTY Flaherty & Hood 1,027.50 0.00 10/22/2025 010/2/2025 No23937 101-410-1320-43040 Legal Services Labor, Employment & HR Services 23937 Total: 1,027.50 FLAHERTY Total: 1,027.50 FLEXTOOL Flexible Pipe Tools & Equipment 408.00 0.00 10/22/2025 010/3/2025 No31967 602-495-9450-42400 Small Tools & Minor Equipment Vac Truck Nozzle 31967 Total: 408.00 FLEXTOOL Total: 408.00 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number FRONTIER Frontier Precision Inc 445.50 0.00 10/22/2025 010/1/2025 NoINV335379 601-494-9400-44330 Dues & Subscriptions Trimble Account Subscription INV335379 Total: 445.50 FRONTIER Total: 445.50 FURYSTIL Fury Motors Stillwater 477.89 0.00 10/22/2025 010/10/2025 No6554242 101-420-2220-44040 Repairs/Maint Eqpt C2 Oil Change/Alignment 6554242 Total: 477.89 FURYSTIL Total: 477.89 GMCONTRA GM Contracting Inc 501,873.50 0.00 10/22/2025 010/1/2025 No24X.137239Req 2 450-480-8135-43150 Contract Services Stillwater Area Sch Dist Util Imp 24X.137239Req2 24X.137239Req 2 Total: 501,873.50 GMCONTRA Total: 501,873.50 GOPONE Gopher State One Call 278.55 0.00 10/22/2025 09/30/2025 No*** 5090528 601-494-9400-43150 Contract Services Ticket Costs 278.55 0.00 10/22/2025 09/30/2025 No*** 5090528 603-496-9500-43150 Contract Services Ticket Costs 278.55 0.00 10/22/2025 09/30/2025 No*** 5090528 602-495-9450-43150 Contract Services Ticket Costs 5090528 Total: 835.65 GOPONE Total: 835.65 HKGI Hoisington Koegler Group Inc 1,262.50 0.00 10/22/2025 010/14/2025 No*** 022-061-34 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 13 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-410-1910-43150 Contract Services General Services 2,048.75 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Solar - CEF 1,295.70 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Legacy @ Northstar 2nd 100.00 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Union Park 2nd 117.50 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Creamery-Pecchia 1,018.75 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Northport 3rd 80.00 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Wildflower 3rd 233.75 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Wildflower 4th 62.50 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow 39th St TH - Prairie Sky 2,575.48 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Amira 445.00 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Inwood TH 1,217.90 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Legacy @ Northstar 3rd 1,566.45 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Legacy @ Northstar 4th 1,886.65 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Schiltgen - Northstar 1st 1,292.05 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Northport 1st 638.15 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Union Park 1st 302.50 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Kokoro Volleyball 949.55 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Savona 2nd 316.25 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow At Home Apts 1,270.40 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Northport 2nd AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 14 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 76.25 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Bridgewater 31.25 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Royal Golf 6th 62.50 0.00 10/22/2025 010/14/2025 No*** 022-061-34 803-000-0000-22910 Developer Escrow Schiltgen - Northstar 2nd 022-061-34 Total: 18,849.83 HKGI Total: 18,849.83 IUOEDU IUOE Local 49 315.00 0.00 10/22/2025 011/1/2025 No20251101 101-000-0000-21712 Union Dues Monthly Local 49 Union Dues 20251101 Total: 315.00 IUOEDU Total: 315.00 JOHNSOFI Johnson Fitness & Wellness 309.00 0.00 10/22/2025 010/10/2025 No22-046077 703-000-0000-44010 Repairs/Maint Contractual Bldg Annual Maintenance-Fitness Room 22-046077 Total: 309.00 JOHNSOFI Total: 309.00 KATH Kath Fuel Oil Service Co 311.20 0.00 10/22/2025 010/1/2025 No*** 837736 101-450-5200-42120 Fuel, Oil and Fluids Unleaded 125.00 0.00 10/22/2025 010/1/2025 No*** 837736 601-494-9400-42120 Fuel, Oil, and Fluids Unleaded 34.55 0.00 10/22/2025 010/1/2025 No*** 837736 101-420-2400-42120 Fuel, Oil and Fluids Unleaded 311.20 0.00 10/22/2025 010/1/2025 No*** 837736 101-430-3100-42120 Fuel, Oil and Fluids Unleaded 150.00 0.00 10/22/2025 010/1/2025 No*** 837736 602-495-9450-42120 Fuel, Oil, and Fluids Unleaded AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 15 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 837736 Total: 931.95 454.01 0.00 10/22/2025 010/1/2025 No*** 837744 101-420-2400-42120 Fuel, Oil and Fluids Off Road 108.68 0.00 10/22/2025 010/1/2025 No*** 837744 101-430-3100-42120 Fuel, Oil and Fluids Off Road 108.68 0.00 10/22/2025 010/1/2025 No*** 837744 101-450-5200-42120 Fuel, Oil and Fluids Off Road 75.00 0.00 10/22/2025 010/1/2025 No*** 837744 601-494-9400-42120 Fuel, Oil, and Fluids Off Road 837744 Total: 746.37 KATH Total: 1,678.32 KENNGRAV Kennedy & Graven Chartered 17.70 0.00 10/22/2025 010/14/2025 No*** 190158 101-410-1320-43040 Legal Services Personnel Matters 3,220.05 0.00 10/22/2025 010/14/2025 No*** 190158 101-410-1320-43040 Legal Services General Matters 840.00 0.00 10/22/2025 010/14/2025 No*** 190158 101-410-1320-43040 Legal Services Fire Station & Parks Building Redevelopment 177.00 0.00 10/22/2025 010/14/2025 No*** 190158 437-480-8108-43040 Legal Fees City Hall/Fire Station Building Project 1,449.43 0.00 10/22/2025 010/14/2025 No*** 190158 446-480-8129-43040 Legal Services Hudson Blvd Improvement Project Dispute 44.25 0.00 10/22/2025 010/14/2025 No*** 190158 601-480-8126-43040 Legal Services New Water Treatment Facility 177.00 0.00 10/22/2025 010/14/2025 No*** 190158 601-480-8132-43040 Legal Services MPCA Grant 8132 1,830.00 0.00 10/22/2025 010/14/2025 No*** 190158 803-000-0000-22910 Developer Escrow Inwood Townhomes 671.00 0.00 10/22/2025 010/14/2025 No*** 190158 803-000-0000-22910 Developer Escrow Primrose School 244.00 0.00 10/22/2025 010/14/2025 No*** 190158 803-000-0000-22910 Developer Escrow Schiltgen-North Star 2nd 61.00 0.00 10/22/2025 010/14/2025 No*** 190158 803-000-0000-22910 Developer Escrow Roers-9450 Hudson Blvd CUP/PUD AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 16 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,049.20 0.00 10/22/2025 010/14/2025 No*** 190158 803-000-0000-22910 Developer Escrow Creamery RLS 190158 Total: 9,780.63 KENNGRAV Total: 9,780.63 KLJINC KLJ Engineering LLC 450.00 0.00 10/22/2025 010/13/2025 No7208 446-480-8129-43030 Engineering Services Hudson Blvd-Seg A 2023.120 7208 Total: 450.00 KLJINC Total: 450.00 KODIAK Kodiak Power Solutions 4,389.62 0.00 10/22/2025 010/7/2025 No20058720 602-495-9450-43150 Contract Services Lisbon Lift Station Gen Repair 20058720 Total: 4,389.62 KODIAK Total: 4,389.62 LARSON Larson Diesel Service 200.75 0.00 10/22/2025 09/12/2025 No250912010 101-430-3100-44041 Repairs/Maint Equip S&I #2 Mack Truck DOT Inspection 250912010 Total: 200.75 519.04 0.00 10/22/2025 09/12/2025 No250912017 101-430-3100-44040 Repairs/Maint Eqpt #D1 DOT Inspection/Repairs 250912017 Total: 519.04 520.78 0.00 10/22/2025 09/19/2025 No250919004 101-430-3100-44040 Repairs/Maint Eqpt #D5 DOT Inspection/Repairs 250919004 Total: 520.78 1,162.76 0.00 10/22/2025 09/26/2025 No250926005 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 17 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-430-3100-44040 Repairs/Maint Eqpt #E13 Trailer DOT Inspection/Repairs 250926005 Total: 1,162.76 998.25 0.00 10/22/2025 09/26/2025 No250926008 101-430-3100-44040 Repairs/Maint Eqpt #D4 DOT Inspection/Repairs 250926008 Total: 998.25 213.07 0.00 10/22/2025 09/26/2025 No250926011 101-430-3100-44040 Repairs/Maint Eqpt #D8 DOT Inspection/Repairs 250926011 Total: 213.07 703.46 0.00 10/22/2025 09/26/2025 No250926012 101-430-3100-44040 Repairs/Maint Eqpt #D7 DOT Inspection/Repairs 250926012 Total: 703.46 331.78 0.00 10/22/2025 09/26/2025 No250926013 101-430-3100-44040 Repairs/Maint Eqpt #D3 DOT Inspection/Repairs 250926013 Total: 331.78 284.71 0.00 10/22/2025 09/29/2025 No250929001 601-494-9400-44040 Repairs/Maint. Equip. #W2 DOT Inspection/Repairs 250929001 Total: 284.71 764.23 0.00 10/22/2025 09/29/2025 No250929002 602-495-9450-44040 Repairs/Maint. Equip. #S1 DOT Inspection/Repairs 250929002 Total: 764.23 LARSON Total: 5,698.83 MENOAK Menards - Oakdale 14.99 0.00 10/22/2025 010/1/2025 No13781 601-494-9400-42400 Small Tools & Minor Equipment Small Tools/Hole Saw 13781 Total: 14.99 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 18 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 22.61 0.00 10/22/2025 010/7/2025 No14093 101-430-3100-42210 Repair/Maint. Supplies Shop Supplies/Fasteners 14093 Total: 22.61 MENOAK Total: 37.60 MENSTW Menards - Stillwater 25.83 0.00 10/22/2025 09/30/2025 No61200 101-450-5200-42210 Repair/Maint. Supplies Irrigation Repairs 61200 Total: 25.83 54.99 0.00 10/22/2025 010/10/2025 No61662 602-495-9450-42210 Repair/Maintenance Supplies Fan For Well 5 VFD 61662 Total: 54.99 MENSTW Total: 80.82 METCOU Metropolitan Council -273.35 0.00 10/22/2025 09/30/2025 No*** 20250930 SAC 602-000-0000-37220 SAC Early Pay discount/revenue SAC Charges - Prompt Pay Discount 27,335.00 0.00 10/22/2025 09/30/2025 No*** 20250930 SAC 602-000-0000-20802 SAC due Met Council SAC Charges 20250930 SAC Total: 27,061.65 METCOU Total: 27,061.65 METROINE METRO - INET 253.13 0.00 10/22/2025 010/1/2025 No*** 3015 603-496-9500-43185 IT Support Monthly IT Support 1,883.80 0.00 10/22/2025 010/1/2025 No*** 3015 101-420-2220-43185 IT Support Monthly IT Support 501.10 0.00 10/22/2025 010/1/2025 No*** 3015 602-495-9450-43185 IT Support Monthly IT Support 1,885.90 0.00 10/22/2025 010/1/2025 No*** 3015 101-430-3100-43185 IT Support Monthly IT Support AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 19 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,072.76 0.00 10/22/2025 010/1/2025 No*** 3015 601-494-9400-43185 IT Support Monthly IT Support 728.19 0.00 10/22/2025 010/1/2025 No*** 3015 101-410-1320-43185 IT Support Monthly IT Support 113.12 0.00 10/22/2025 010/1/2025 No*** 3015 101-410-1110-43185 IT Support Monthly IT Support 1,256.01 0.00 10/22/2025 010/1/2025 No*** 3015 101-450-5200-43185 IT Support Monthly IT Support 514.17 0.00 10/22/2025 010/1/2025 No*** 3015 101-410-1520-43185 IT Support Monthly IT Support 1,302.27 0.00 10/22/2025 010/1/2025 No*** 3015 101-410-1910-43185 IT Support Monthly IT Support 1,647.55 0.00 10/22/2025 010/1/2025 No*** 3015 101-420-2400-43185 IT Support Monthly IT Support 3015 Total: 11,158.00 METROINE Total: 11,158.00 MILLEREX Miller Excavating Inc 78,416.99 0.00 10/22/2025 010/1/2025 No25X.138288Req 1 404-000-0000-43150 Contract Services Reid Park Parking Lot Imp 25X.138288 Req 1 25X.138288Req 1 Total: 78,416.99 MILLEREX Total: 78,416.99 MNCLNS MN CLN Services Inc 14.04 0.00 10/22/2025 010/11/2025 No*** 1025AJ16 603-496-9500-43150 Contract Services PW Office Cleaning 66.56 0.00 10/22/2025 010/11/2025 No*** 1025AJ16 101-450-5200-43150 Contracted Services PW Office Cleaning 343.72 0.00 10/22/2025 010/11/2025 No*** 1025AJ16 101-430-3100-43150 Contract Services PW Office Cleaning 60.84 0.00 10/22/2025 010/11/2025 No*** 1025AJ16 601-494-9400-43150 Contract Services PW Office Cleaning 34.84 0.00 10/22/2025 010/11/2025 No*** 1025AJ16 602-495-9450-43150 Contract Services PW Office Cleaning AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 20 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1025AJ16 Total: 520.00 MNCLNS Total: 520.00 MNDOHDW MN Department of Health 8,602.00 0.00 10/22/2025 09/30/2025 No2025 Qtr 3 Fees 601-494-9400-43820 Water Utility Community Water Supply Svc Conn Fee - Qtr 3 2025 2025 Qtr 3 Fees Total: 8,602.00 MNDOHDW Total: 8,602.00 MNLABOR MN Dept of Labor & Industry 14,695.36 0.00 10/22/2025 09/30/2025 NoSEPT1630752025 101-000-0000-20801 Building Permit Surcharge Q3 State Surcharge - SEPT1630752025 SEPT1630752025 Total: 14,695.36 MNLABOR Total: 14,695.36 MNLIFE Minnesota Life Insurance Comp 898.40 0.00 10/22/2025 010/1/2025 No86240661-00 101-000-0000-21708 Other Benefits Monthly Life Ins Prem - Pol #0034644 86240661-00 Total: 898.40 MNLIFE Total: 898.40 MNPEIP MN PEIP 22,762.62 0.00 10/22/2025 010/10/2025 No1561344 101-000-0000-21706 Medical Insurance Monthly Health Insurance Premium - Nov 1561344 Total: 22,762.62 MNPEIP Total: 22,762.62 MNSPCT Safebuilt LLC AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 21 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 13,282.50 0.00 10/22/2025 09/30/2025 No2527733 101-420-2400-43150 Inspector Contract Services Monthly Inspection Services 2527733 Total: 13,282.50 MNSPCT Total: 13,282.50 MSFCB MN Fire Service Cert Board 26.25 0.00 10/22/2025 010/9/2025 No14781 101-420-2220-44330 Dues & Subscriptions NW - FAO Recert 14781 Total: 26.25 MSFCB Total: 26.25 NEWLOOKC New Look Contracting Inc 168,844.13 0.00 10/22/2025 010/14/2025 No24X.137223Req2 430-480-8091-43150 Contract Services Village Pkwy UPRR Crossg Imp 24X.137223 Req 2 24X.137223Req2 Total: 168,844.13 NEWLOOKC Total: 168,844.13 NUSS Nuss Truck & Equipment 1,872.38 0.00 10/22/2025 010/2/2025 NoSWO060411-1 101-430-3100-44041 Repairs/Maint Equip S&I #D6 Mack Truck Repairs SWO060411-1 Total: 1,872.38 NUSS Total: 1,872.38 PULHOM Pulte Homes of MN LLC 1,000.00 0.00 10/22/2025 010/10/2025 No2021-00620 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9590 4th St N - 2021-00620 2021-00620 Total: 1,000.00 1,000.00 0.00 10/22/2025 010/10/2025 No2021-00621 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9598 4th St N - 2021-00621 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 22 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2021-00621 Total: 1,000.00 1,000.00 0.00 10/22/2025 010/10/2025 No2021-00622 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9608 4th St N - 2021-00622 2021-00622 Total: 1,000.00 1,000.00 0.00 10/22/2025 010/10/2025 No2021-00623 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9622 4th St N - 2021-00623 2021-00623 Total: 1,000.00 1,000.00 0.00 10/22/2025 010/10/2025 No2021-00624 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9634 4th St N - 2021-00624 2021-00624 Total: 1,000.00 1,000.00 0.00 10/22/2025 010/10/2025 No2021-00625 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9616 4th St N - 2021-00625 2021-00625 Total: 1,000.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00385 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9698 4th St N - 2022-00385 2022-00385 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00386 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9700 4th St N - 2022-00386 2022-00386 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00387 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9704 4th St N - 2022-00387 2022-00387 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00388 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9706 4th St N - 2022-00388 2022-00388 Total: 2,500.00 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 23 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00389 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9708 4th St N - 2022-00389 2022-00389 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00390 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9710 4th St N - 2022-00390 2022-00390 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00397 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9560 4th St N - 2022-00397 2022-00397 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00398 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9566 4th St N - 2022-00398 2022-00398 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00399 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9574 4th St N - 2022-00399 2022-00399 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00400 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9586 4th St N - 2022-00400 2022-00400 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00440 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9508 4th St N - 2022-00440 2022-00440 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00441 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9516 4th St N - 2022-00441 2022-00441 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00442 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9526 4th St N - 2022-00442 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 24 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2022-00442 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00443 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9534 4th St N - 2022-00443 2022-00443 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00444 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9542 4th St N - 2022-00444 2022-00444 Total: 2,500.00 2,500.00 0.00 10/22/2025 010/10/2025 No2022-00445 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 9550 4th St N - 2022-00445 2022-00445 Total: 2,500.00 PULHOM Total: 46,000.00 SAFEFAST Safe-Fast Inc 586.00 0.00 10/22/2025 09/30/2025 NoINV314740 101-430-3100-42400 Small Tools & Minor Equipment Type 3 Barricades INV314740 Total: 586.00 147.60 0.00 10/22/2025 09/30/2025 NoINV314741 101-430-3100-44375 Personal Protection Equipment Personal Protective Gear - Gloves/Glasses INV314741 Total: 147.60 180.78 0.00 10/22/2025 010/10/2025 NoINV315196 101-450-5200-44375 Personal Protection Equipment Personal Protective Gear - Hiviz Vests INV315196 Total: 180.78 SAFEFAST Total: 914.38 SHORT Short Elliott Hendrickson, Inc 9,536.31 0.00 10/22/2025 010/6/2025 No496085 601-494-9400-45300 Improvments Other Than Bldgs Water #1 Demo AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 25 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 496085 Total: 9,536.31 14,524.86 0.00 10/22/2025 010/7/2025 No496346 430-480-8091-43030 Engineering Services Village Pkwy UPRR Crossg Imp 496346 Total: 14,524.86 SHORT Total: 24,061.17 STANTEC Stantec Consulting Services Inc 1,216.50 0.00 10/22/2025 010/3/2025 No2463083 601-480-8134-43030 Engineering Services Well #2 PFAS Water Treatmt Plant 2463083 Total: 1,216.50 10,837.50 0.00 10/22/2025 010/3/2025 No2463084 601-480-8126-43030 Engineering Services South Area Prodctn Wells/Treatmt 2463084 Total: 10,837.50 STANTEC Total: 12,054.00 TELMET Telemetry and Process Controls Inc 1,640.92 0.00 10/22/2025 010/10/2025 No117885 602-495-9450-43150 Contract Services Lisbon Lift Station Pump 117885 Total: 1,640.92 666.00 0.00 10/22/2025 010/10/2025 No117886 601-494-9400-43150 Contract Services Booster Station VFD Repair 117886 Total: 666.00 787.10 0.00 10/22/2025 010/10/2025 No117887 602-495-9450-43150 Contract Services Lisbon Lift Station VFD Repair 117887 Total: 787.10 753.00 0.00 10/22/2025 010/10/2025 No117891 601-494-9400-43150 Contract Services Inwood Tower PSI adjustment AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 26 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 117891 Total: 753.00 TELMET Total: 3,847.02 TRISTATE Tri State Bobcat 49.10 0.00 10/22/2025 010/8/2025 NoT73003 101-430-3100-42210 Repair/Maint. Supplies Skid Steer Hyd Fitting Repair T73003 Total: 49.10 TRISTATE Total: 49.10 TRUGRN TruGreen LP 4,360.15 0.00 10/22/2025 09/30/2025 No*** 217156985 101-450-5200-43150 Contracted Services Parks Weed & Feed 214.24 0.00 10/22/2025 09/30/2025 No*** 217156985 101-430-3100-43150 Contract Services PW Weed & Feed 217156985 Total: 4,574.39 227.70 0.00 10/22/2025 09/30/2025 No*** 217156986 101-430-3100-43150 Contract Services PW Weed & Feed 201.82 0.00 10/22/2025 09/30/2025 No*** 217156986 703-000-0000-44013 Lawn/Landscape Maintenance City Hall Weed & Feed 217156986 Total: 429.52 TRUGRN Total: 5,003.91 TWINTOWN Twin Town Plumbing 265.00 0.00 10/22/2025 09/16/2025 No5655 703-000-0000-44040 Repairs/Maint Contractual Eqpt Toilet Repair - Gear Room 5655 Total: 265.00 TWINTOWN Total: 265.00 TWINTRAN Twin Cities Transport & Recovery AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 27 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 250.00 0.00 10/22/2025 010/9/2025 No25-0918-255806 101-420-2220-44370 Conferences & Training Vehicles for training demo 25-0918-255806 Total: 250.00 TWINTRAN Total: 250.00 UNIONPAC Union Pacific Railroad Company 4,581.15 0.00 10/22/2025 09/24/2025 No90149918 430-480-8091-45805 Other Project Costs UPRR Permit - Village Pkwy Crossing Imp 2019.122 90149918 Total: 4,581.15 10,002.12 0.00 10/22/2025 09/24/2025 No90149919 430-480-8091-45805 Other Project Costs UPRR Permit - Village Pkwy Crossing Imp 2019.122 90149919 Total: 10,002.12 UNIONPAC Total: 14,583.27 VALPAVNG Valley Paving Inc 413,771.24 0.00 10/22/2025 010/8/2025 No24X.137240Req 4 449-480-8133-43150 Contract Services 2025 Street & Util Imp Pay Req 4 24X.137240Req 4 Total: 413,771.24 VALPAVNG Total: 413,771.24 WASCON Washington Conservation District 875.00 0.00 10/22/2025 09/30/2025 No7175 603-496-9500-43150 Contract Services Qtr 3 Shared Water Resource Educator Prog 7175 Total: 875.00 WASCON Total: 875.00 WASHCDA Washington County (CDA) 48,810.97 0.00 10/22/2025 010/15/2025 No20251015 CDA 101-410-1910-43150 Contract Services LAHA Funding from state to CDA AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 28 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20251015 CDA Total: 48,810.97 WASHCDA Total: 48,810.97 WASHRADI Washington County 4,200.84 0.00 10/22/2025 09/30/2025 No232347 101-420-2220-43230 Radio Qtr 3 Radiio User Fees FD Acct #32151 232347 Total: 4,200.84 WASHRADI Total: 4,200.84 WECKLABS Weck Laboratories Inc 1,170.00 0.00 10/22/2025 06/24/2025 NoW5F1373 601-480-8134-43150 Contract Services Well #2 PFAS Removal Equipmt W5F1373 Total: 1,170.00 WECKLABS Total: 1,170.00 XCEL Xcel Energy 1,410.22 0.00 10/22/2025 010/3/2025 No*** 947083212 101-430-3100-43810 Electric Utility Electric Utility - 51-4504807-7 6,167.65 0.00 10/22/2025 010/3/2025 No*** 947083212 601-494-9400-43810 Electric Utility Electric Utility - 51-4504807-7 2,083.00 0.00 10/22/2025 010/3/2025 No*** 947083212 602-495-9450-43810 Electric Utility Electric Utility - 51-4504807-7 14.42 0.00 10/22/2025 010/3/2025 No*** 947083212 101-420-2500-43810 Electric Utility Electric Utility - 51-4504807-7 471.48 0.00 10/22/2025 010/3/2025 No*** 947083212 703-000-0000-43810 Electric Utility Gas Utility - 51-4504807-7 406.94 0.00 10/22/2025 010/3/2025 No*** 947083212 101-450-5200-43810 Electric Utility Electric Utility - 51-4504807-7 947083212 Total: 10,553.71 5,882.92 0.00 10/22/2025 010/3/2025 No947115440 101-430-3100-43811 Street Lights 51-6736544-2 - Electric Utility - Street Lights AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 29 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 947115440 Total: 5,882.92 XCEL Total: 16,436.63 Report Total: 2,330,301.13 AP-To Be Paid Proof List (10/16/2025 - 9:15 AM)Page 30 *** means this invoice number is a duplicate. STAFF REPORT DATE: October 21, 2025 CONSENT TO: Mayor and City Council FROM: Nina Kraemer, Finance Coordinator AGENDA ITEM: 2026 LMCIT – Statutory Tort Limits CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: As part of the annual insurance renewal process, the League of Minnesota Insurance Trust (LMCIT) requires each City that obtains liability coverage from them to update the Liability Coverage Waiver Form. The City of Lake Elmo has never waived its monetary limits on tort liability. The decision to waive or not waive must be made annually by the City Council. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000.) The total amount all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. ISSUE BEFORE COUNCIL: Should the Council provide authorization for the City to not waive the municipal tort limits for liability coverage from LMCIT? RECOMMENDATION: If removed from the Consent Agenda, staff recommend the following motion: “Motion to approve The City to not waive the monetary limits on municipal tort liability established by Minnesota Statute 466.04.” ATTACHMENTS: • LMCIT’s Liability Coverage – Waiver Form League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1 LIABILITY COVERAGE WAIVER FORM Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. The decision has the following effects: •If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. •If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. •If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: __________________________________________________________________________ ______________________________________________________________________________________________ Check one: ☐The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. ☐The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member’s governing body meeting:___________________________________________________________ Signature: _____________________________________________________________________________________ Position: _______________________________________________________________________________________ Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to your city’s underwriter, to pstech@lmc.org, or fax to 651.281.1298. STAFF REPORT DATE:October 21, 2025 CONSENT TO: Mayor and Councilmembers FROM: Sophia Jensen, Senior City Planner AGENDA ITEM: Approve Development Agreement for Inwood Townhomes 1st Addition REVIEWED BY: Jack Griffin, City Engineer Sarah Sonalla, City Attorney Jason Stopa, Community Development Director CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure BACKGROUND: On October 7th 2025, the City Council adopted Resolution 2025-067 approving the Final Plat and Final PUD for Inwood Townhomes 1st Addition. An executed developer’s agreement is a condition of final plat approval and is required prior to recording the final plat with Washington County. ISSUE BEFORE COUNCIL: The City Council is being asked to approve the development agreement for Inwood Townhomes 1st Addition. REVIEW/ANALYSIS: A condition of approval of the Inwood Townhomes 1st Addition Final Plat is that the developer enter into a Developer’s Agreement prior to the execution of the plat by City officials. The key aspects of the agreement include the following components: That all public improvements to be completed by October 31, 2027. That the developer provide a letter of credit in the amount to be determined once all construction costs are reviewed related to the cost of the proposed improvements. Staff is asking in the resolution for authority to add or modify that completed Exhibit C once it is available. That the developer provide a cash deposit for engineering administration escrow, WAC and SACs and other related fees. City Council – Staff Report Page 2 The construction plans are still being reviewed by the City Engineer so the resolution also asks for staff authority to add that Exhibit to the agreement before recording. Upon execution of this Agreement, receipt of all fees and securities, recording of the final plat and the completion of a Preconstruction meeting with the City, construction can commence. FISCAL IMPACT: The future financial impacts include maintenance of sanitary sewer mains, watermains and other public infrastructure, maintenance of storm water ponding areas (after warranty period), and other public financial responsibilities typically associated with a new development. The City will collect any necessary building permit fees, Sewer Accessibility Charges and Water Accessibility Charges and property taxes at the time of building permit application. OPTIONS: The City Council is being asked to consider the approval of the developer’s agreement and has the following options: 1) Approve the developer agreement for Inwood Townhomes 1st Addition; or 2)Direct Staff to amend the draft developer agreement to bring back to a future City Council meeting. RECOMMENDATION: Staff recommends the City Council approve the development agreement as part of the consent agenda. If removed from the consent agenda, staff recommends the following motion: “Move to adopt Resolution 2025-068 approving the developer’s agreement for Inwood Townhomes 1st Addition” ATTACHMENTS: Resolution 2025-068 Inwood Townhomes 1st Addition Development Agreement 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-068 A RESOLUTION APPROVING THE DEVELOPMENT AGREEMENT FOR INWOOD TOWNHOMES 1ST ADDITION WHEREAS, the City of Lake Elmo (the “City”) is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, M/I Homes of Minneapolis/St Paul, a limited liability company (the “Applicant”) previously submitted an application to the City for a final plat and final PUD plan for Inwood Townhomes 1st Addition; and WHEREAS, the Lake Elmo City Council adopted Resolution No. 2025-14 on October 7th 2025 approving the final plat and final PUD plan for Inwood Townhomes 1st Addition (the “Resolution”); and WHEREAS, the conditions of approval of the final plat and final PUD plan in the Resolution included a requirement that the Applicant enter into a development agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore; and NOW, THEREFORE, the City Council of the City of Lake Elmo hereby: 1.Approves the Development Agreement for Inwood Townhomes 1st Addition and authorizes the Mayor and City Clerk to execute it. The City Attorney is authorized to insert improvement costs as approved by the City and modify Exhibit B of the Development Agreement as needed. Passed and duly adopted this 21st day of October 2025 by the City Council of the City of Lake Elmo, Minnesota. __________________________________ Charles Cadenhead, Mayor ATTEST: _______________________________ Julie Johnson, City Clerk 1 LA515\160\1053952.v2 (reserved for recording information) DEVELOPMENT AGREEMENT (Public sewer and water) Inwood Townhomes THIS DEVELOPMENT AGREEMENT is dated ______________, 2025, by and between the CITY OF LAKE ELMO, a Minnesota municipal corporation (the “City”),and M/I Homes of Minneapolis/St. Paul, LLC, a Delaware limited liability company (the “Developer”). 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Inwood Townhomes (referred to in this Agreement as the “Subdivision”). The property being platted is situated in the County of Washington, State of Minnesota, and is legally described on Exhibit A (the “Property”). 2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the Subdivision on condition that the Developer enter into this Agreement, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles no later than 180 days after the City Council approves the plat. 3. RIGHT TO PROCEED. This Agreement is intended to regulate the development of the Property and the construction therein of certain public and private improvements. Unless separate written approval has been granted by the City, within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, or construct public or 2 LA515\160\1053952.v2 private improvements or any buildings within the Subdivision until all the following conditions precedent have been satisfied: A. this Agreement has been executed by the Developer and the City; B. the Developer has executed and recorded with Washington County all drainage and utility easements required for the Subdivision by the City Engineer and Public Works Director in the City’s standard form or the easements have been dedicated to the City on the plat; C. the Developer has executed and recorded with Washington County the Stormwater Maintenance and Easement Agreement in the City’s standard form; D. the final plat, PUD plans, construction plans and specifications, and final landscape plans have been revised to comply with any conditions of approval then submitted by the Developer and approved by the City; E. the final plat and project plans are revised, if necessary, to include street names as required by the City; F. All issues set forth in the City Attorney’s plat opinion letter dated September 25th 2025 must be addressed to the satisfaction of the City; G. all homeowners’ association declarations, covenants, and restrictions have been submitted for review and approval by the City Attorney. Said covenants and restrictions shall be in compliance with the conditions set forth in City Council Resolution No. 2025- 067. Where there are inconsistencies between this Development Agreement and City Council Resolution No. 2025-067, the terms and conditions of this Development Agreement shall control; H. the security required by this Agreement has been received by the City from or on behalf of the Developer; I. the Developer has paid the City for all legal, engineering, and administrative expenses 3 LA515\160\1053952.v2 incurred by the City regarding the City approvals and has given the City the additional City Engineering Administration Escrow required by this Agreement; J. A private sidewalk easement agreement in the City’s standard form must be executed by the Developer and recorded with the final plat. K. If applicable, the Developer shall provide the City with a copy, and list the City as a beneficiary, in all temporary construction and permanent easements from adjacent or nearby properties, necessary to construct the Subdivision Improvements, including all off-site public improvements, off-site grading work, or storm sewer discharges; L. a title insurance policy has been issued in the amount of $100,000 in favor of the City insuring the City’s interests as they appear on the plat; M. the Developer has provided the City with a certificate of insurance required by this Agreement, paragraph 28 (D); N. the Developer has paid any outstanding assessments and taxes for the Property and property being deeded to the City; O. the Developer has fulfilled any park dedication requirements as specified under this Agreement; P. the Developer has received all necessary permits from the MPCA, MDH, DNR, MnDOT, the applicable watershed, Washington County, and any other agency having jurisdiction over the Subdivision; Q. the Developer has installed tree protection fencing or additional measures per the approved Tree Preservation Plan and the City has inspected and approved the protections; R. the Developer or the Developer’s engineer and the Developer’s contractor(s) have initiated and attended a preconstruction meeting with the City Engineer and City staff; 4 LA515\160\1053952.v2 S. the final plat has been recorded with Washington County; and T. the City has issued a written notice that all above conditions have been satisfied and that the Developer may proceed. 4. PHASED DEVELOPMENT. The Subdivision is the first phase of a multi-phased development known as Inwood Townhomes (the “Development”). The City may refuse to approve final plats of subsequent phases of the Development if the Developer is not in compliance with any term of this Agreement and the non-compliance has not been remedied. Development of subsequent phases of the Development may not proceed until development agreements for such phases are approved by the City. Availability charges for sewer and water referred to in this Agreement are not being imposed on outlots that are designated in the plat for future subdivision into lots and blocks, if any, in the plat. Such charges will be calculated and imposed when these outlots, if any, are platted into lots and blocks. 5. PRELIMINARY PLAT STATUS. If the Subdivision is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots and blocks, not outlots, within five (5) years after preliminary plat approval. 6. CHANGES IN OFFICIAL CONTROLS. For five (5) years from the date of this Agreement, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved final plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the full extent permitted by state law, the City may require compliance with any changes to the City's Comprehensive Plan, official controls, platting, or dedication requirements enacted after the date of this Agreement. 7. DEVELOPMENT PLANS. The Developer agrees to develop the Property in accordance with the City approvals, including the terms and conditions of approval of the final plat 5 LA515\160\1053952.v2 as detailed in City Council Resolution No. 2025-067, and to construct all improvements in accordance with the approved construction plans and specifications (collectively, the “Plans”) prepared by a professional engineer registered in the State of Minnesota at its sole expense. All terms and conditions of the City approvals are hereby incorporated by reference into this Agreement. The Plans may not be modified by the Developer without the prior written approval of the City. 8. IMPROVEMENTS. In developing the Subdivision in accordance with the Plans, the Developer shall make or install at its sole expense the following public and private improvements (collectively, the “Subdivision Improvements”): A. Grading and erosion control; B. Sanitary sewer; C. Water system improvements; D. Stormwater improvements (storm sewer pipe, control structures, ponds, BMPs, etc.); E. Streets and sidewalks; F. Underground private utilities; G. Landscaping; H. Street lighting and signage; I. Intersection improvements (turn lanes, by-pass lanes, traffic control, etc.); J. Tree preservation and reforestation; K. Wetland mitigation and buffers; and L. Monuments required by Minnesota Statutes. All improvements shall be installed in accordance with the approved Plans, the City approvals, the City Code, the City’s Engineering Design and Construction Standards Manual, and the City’s Landscape Standards. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control to the extent that the Developer's engineer will be able to certify that the construction work meets the approved Plans, the City approvals, the City Code, and all applicable City design standards as a condition of City 6 LA515\160\1053952.v2 acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors or a soil engineer inspect the Developer’s work on a full or part- time basis. The Developer's engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. 9. CITY ADMINISTRATION AND CONSTRUCTION OBSERVATION. Prior to the execution of this Agreement, the Developer shall submit to the City an amount to be escrowed by the City for costs incurred by the City for administration and construction observation costs in an amount provided under paragraph 35 of this Agreement - Summary of Cash Requirements. Thereafter, the Developer shall reimburse the City each month, within thirty (30) days of receiving an invoice, for all administration and construction observation costs incurred by the City during the construction of the Subdivision Improvements by the City’s engineering, public works, planning, and landscape architecture staff and consultants. If the Developer has not paid the invoices after thirty (30) days of the invoice date, the City may draw upon the escrow and stop the work on site until the escrow has been replenished in its full amount. City administration and oversight will include monitoring of construction progress and construction observation, consultation with the Developer and the Developer’s professionals on status or problems regarding the project, coordination for testing, final inspection and acceptance, project monitoring during the warranty period, and processing of requests for reduction in the Security. Construction observation shall include, at the discretion of the City, part or full time inspection of proposed public improvements. Services will be billed on an hourly basis. The direction and review provided by the City through the inspection of the Subdivision Improvements should not be considered a substitute for the Developer-required management of the construction of the Subdivision Improvements. The Developer must require the Developer’s contractor(s) to furnish the City with a schedule of proposed operations at least five (5) days prior 7 LA515\160\1053952.v2 to the commencement of construction of each type of Subdivision Improvement. The City shall inspect all Developer-installed Subdivision Improvements during and after construction for compliance with the Plans, the City approvals, the City Code, and the applicable City Standards. The Developer will notify the City at such times during construction as the City requires for inspection purposes. Such inspection is pursuant to the City’s governmental authority, and no agency or joint venture relationship between the City and the Developer is thereby created. 10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25 percent ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the Subdivision Improvements identified in Paragraph 8 above. 11. TIME OF PERFORMANCE. The Developer shall install all required Subdivision Improvements by October 31, 2027 The Developer shall install the bituminous wear course of streets after the first course has weathered a winter season, consistent with warranty requirements, however, final acceptance of the Subdivision Improvements by the City will not be granted until all work is completed, including the final wear course. The Developer may, however, request an extension of time from the City. If the City grants an extension, it shall be conditioned upon updating the Security posted by the Developer to reflect cost increases and amending this Agreement if necessary to reflect the extended completion date. Final wear course placement outside of this time frame must have the written approval of the City Engineer. 12. MAINTENANCE DURING CONSTRUCTION. The Developer shall be responsible for all maintenance of the Subdivision Improvements until the public Subdivision Improvements are accepted by the City in writing. The Developer also is responsible to locate all underground utilities until the Subdivision is accepted in writing by the City. Warning signs shall be placed by the Developer when hazards develop in streets to prevent the public from traveling on same and 8 LA515\160\1053952.v2 to direct attention to detours. If and when streets become impassable, such streets shall be barricaded and closed by the Developer. In the event residences are occupied prior to completing streets, the Developer shall maintain a smooth surface and provide proper surface drainage to ensure that the streets are passable for traffic and emergency vehicles. The Developer shall be responsible for keeping streets within and without the Subdivision clean and clear of dirt and debris that may spill, track, or wash onto the street from the Developer’s operations. The Developer shall contract for street cleaning for streets within and immediately adjacent to the Subdivision. At a minimum, scraping and sweeping shall take place on a weekly basis and on a daily basis during heavy tracking days. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers, and contractors a license to enter the Property to perform all work and inspections deemed appropriate by the City in conjunction with the development of the Property and this Agreement. 14. CONSTRUCTION ACCESS. Construction traffic access and egress for all building and Subdivision Improvements is restricted to access the Subdivision via Island Trail North and 5th Street North at the approved designated rock construction entrances per the approved erosion control plans. All construction parking and staging, including the loading and unloading of equipment and supplies during the construction of the Subdivision Improvements must be completed interior to the Subdivision and are not allowed to occur on any adjacent public street or public right-of-way, including, but not limited to Island Trail North and 5th Street North. The Developer and its contractors shall be responsible for the repair and restoration of any damage to any street, curb, trail, sidewalk, and boulevard caused by the construction activities. All such repairs shall by inspected by the City and meet all City standards and specifications. The Developer must maintain adequate access for emergency vehicles that is acceptable to the City in its sole discretion at all times during construction. 15. CONSTRUCTION SEQUENCE AND COMPLIANCE. The City will require the 9 LA515\160\1053952.v2 Developer to construct the Subdivision Improvements in a sequence which will allow progress and compliance points to be measured and evaluated. The Developer and the Developer’s representatives are required to supervise and coordinate all construction activities for all Subdivision Improvements and must notify the City in writing stating when the work is ready for the inspection at each of the measurable points defined in the following paragraphs. 16. EROSION CONTROL. All construction regarding the Subdivision Improvements shall be completed in a manner designed to control erosion and in compliance with the approved plans and specifications for the construction, the City Code, the City’s Engineering Design and Construction Standards Manual, all watershed district permits, the Minnesota Pollution Control Agency’s best management practices, and other requirements including the City’s permit with the Minnesota Pollution Control Agency for the municipal separate storm sewer system program. Before initiating any work on the site, an erosion control plan must be implemented by the Developer and inspected and approved by the City. Erosion and sediment control measures shall be coordinated with the various stages of development. The City may impose additional erosion control requirements at any stage in development as deemed necessary to maintain a compliant site. All areas disturbed for site improvements must be reseeded by the Developer promptly after the work in the area is complete unless construction of the next stage of the Subdivision Improvements will begin in that area within seven (7) days. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions and warnings received from the City, the City may take such action as it deems appropriate to control erosion. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) business days, the City may draw down the Security to pay any costs. No development, utility or street construction will be allowed, and no building permits will be issued by the City unless the Subdivision is in full compliance with the approved erosion control plan. 10 LA515\160\1053952.v2 If the City issues building permits before the acceptance of public Subdivision Improvements, the Developer assumes all responsibility for erosion control compliance throughout the Subdivision and the City may take such action as allowed by this Agreement against the Developer for any noncompliant issue as stated above. Erosion control plans for individual lots will be required in accordance with the City’s building permit requirements, or as required by the City or City Engineer. 17. SITE GRADING. In order to construct the Subdivision Improvements and otherwise prepare the Property for development, it will be necessary for the Developer to grade the Subdivision. All grading must be done in compliance with this Agreement and the approved grading plans. Within thirty (30) days after completion of the grading, the Developer shall provide the City with an “as built” grading plan and a certification prepared by the Developer’s engineer as required in the City’s Engineering Design and Construction Standards Manual. Within (5) days after completion of the grading, the Developer shall request and inspection of Tree Preservation compliance from the City Planner. If additional tree plantings are required, the landscape plan shall be modified and additional replacement trees planted as approved by the City prior to the warranty period beginning. 18. STREET AND UTILITY IMPROVEMENTS. All Improvements shall be installed in accordance with the approved Plans, the City approvals, the City Code, and the City’s Engineering Design and Construction Standards Manual. Once the work is completed, the Developer or the Developer’s representative shall submit a written request to the City asking for an inspection of the initial improvements. The City will then schedule a walk- through to create a punch list of outstanding items to be fully addressed or corrected by the Developer. Upon receipt of the written punch list provided by the City, the Developer must complete all items on the punch list and then notify the City to re-inspect the Improvements. The Developer shall install the final bituminous wear course after the first bituminous course has weathered a winter season. Prior 11 LA515\160\1053952.v2 to placement of the final bituminous wear course, the Developer shall repair or replace all broken or failing curbs, sidewalks and damaged or settled streets as determined by the City from a pre- wear course walk through inspection. 19. LANDSCAPING AND TREE REPLACEMENT IMPROVEMENTS. A. Prior to installation of landscaping, the Developer shall notify the City Planner and a pre-construction meeting shall be held with the City’s Landscape Architect to review landscaping requirements and best practices and inspection schedules. B. The Developer agrees to install landscaping in accordance with the approved Plans, the City approvals, the City Code, the City’s Engineering Design and Construction Standards Manual, and the City’s Landscape and Irrigation Standards. All landscaping materials such as trees, shrubs, grasses, or other vegetation installed by the Developer must be warrantied and maintained for a period of two years, with the exception of trees planted on lots that have single-family homes, which are not required to be warrantied. The two-year warranty period for landscaping materials shall be deemed to start once all required landscaping identified as responsibility of Developer in the approved Plans for the Subdivision has been field verified and accepted by the City. The Developer agrees to have the installer of the landscaping complete an inspection thirty (30) days before the end of the two-year warranty period and provide the City with a written report identifying the condition of all landscaping. In the event that any landscaping installed by the Developer is deemed through this inspection to be in poor condition or dead, the Developer is to replace the landscaping with like kind materials or as otherwise approved by the City. C. The Developer shall be responsible for maintaining regular watering, fertilizing, and over-seeding necessary to establish final lawns and yards as identified in the approved Plans for outlots, public rights-of-way, and any disturbed areas outside the 12 LA515\160\1053952.v2 Subdivision boundaries according to a landscape maintenance plan approved by the City. The Developer agrees to achieve “substantial performance” on all seeded or sodded lawns and yards disturbed during the construction of Subdivision Improvements. For the purpose of this Agreement “substantial performance” shall be defined for areas seeded or sodded with a turf or lawn mix as “square foot turf areas with an average blade height of three inches free of eroded, bare, or dead spots and free from perennial weeds or unwanted grasses with no visible surface soil.” For areas seeded with a native grass or flower mix “substantial performance” shall be defined as “square foot native grass or flower areas with an average height of eight inches free of eroded, bare, or dead spots and no visible surface soil.” 20. SIGNAGE, STREET LIGHTING AND OTHER UTILITIES. The Developer agrees to install street signs, traffic and parking signs, and pavement markings within the Subdivision all in accordance with the approved Plans and the City Engineering Design Standards Manual. Street and traffic sign details shall be submitted for approval by the City prior to installation. In addition, the Developer shall be responsible for the cost and all coordination work to extend private utilities and street lights within the Subdivision all in accordance with the approved plans and right-of-way permits. 21. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Agreement, the public watermain and public sanitary sewer Improvements lying within public easements shall become City property. Before acceptance of the public Subdivision Improvements by the City, the Developer must furnish the City with a complete set of reproducible "record" plans and an electronic file of the "record" plans in accordance with the City’s Engineering Design and Construction Standards Manual together with the following affidavits: - Developer/Developer Engineer’s Certificate - Land Surveyor’s Certificate certifying that all construction has been completed in accordance with the terms of this 13 LA515\160\1053952.v2 Agreement. Upon receipt of “record plans” and affidavits, and upon review and verification by the City Engineer that the public Subdivision Improvements have been completed in accordance with the terms of this Agreement, including all punch list items, the City will accept the completed public watermain and public sanitary sewer Improvements. 22. PARK DEDICATION. The City has approved a parkland dedication credit of 1.16 acres for the conveyance of Ivywood Park in prior Inwood phases which the Developer has deeded to the City. The Developer shall pay a cash contribution of $169,041 to satisfy the City’s park dedication requirements for the proportion of the subdivision to be developed with townhomes which is equal to 0.59 gross acres (.59ac = .77 acres x 76%). The purchase price of the property is $287,254 per acre. Therefore, the amount of the cash contribution in lieu of land dedication is $169,041 (0.59 acres x $287,254/acre). The park dedication fee shall be paid by the Developer before recording the final plat. A total of .18 gross acres of park dedication will be required upon approval for the final plat of Outlot E of the Inwood Townhomes plat where a future multifamily project is anticipated by a separate developer. This number of acres is equal to the proportional share of the future multifamily site (0.18=.77 acres x 24%) relative to the area of townhomes (.59=.77 acres x 76%). 23. SANITARY SEWER AND WATER UTILITY AVAILABILITY CHARGES (SAC AND WAC). The Developer shall be responsible for the payment of all sewer availability charges (SAC) and all water availability charges (WAC) with respect to the Subdivision Improvements required by the City and any state or metropolitan government agency. The sewer availability charge (SAC) in the amount of $3,000.00 per Residential Equivalent Charge (“REC”) shall be paid by the Developer to the City before recording the final plat. The total amount to be paid by the Developer is $162,000. The water availability charge (WAC) in the amount of $3,000.00 per REC shall be paid by the Developer to the City before recording the final plat. The total amount to be paid by the 14 LA515\160\1053952.v2 Developer is $162,000. In addition, a sewer connection charge in the amount of $1,000.00 per REC, a Metropolitan Council sewer availability charge in the amount of $2,485.00 per REC, and a water connection charge in the amount of $1,000.00 per REC will be payable by the Developer and collected by the City at the time the City issues a building permit for each building with the development. 24. STREET LIGHTS. The Developer is responsible for the cost of street light installation consistent with a street lighting plan approved by the City. Before the City signs the final plat, the Developer shall post a Security for street light installation consistent with the approved street lighting plan. The required Security is $80,000 and consists of eight (8) decorative lights at $10,000 each. The Developer shall also pay the City $395/light to reimburse the City for the first year operating costs for the street lights. 25. WETLAND MITIGATION. The Developer shall complete wetland mitigation/restoration in accordance with the approved Plans and in accordance with any applicable Watershed or agency permits. If the mitigation work is found to be incomplete or restoration is unsuccessful, the City may draw down the Security at any time during the warranty period to perform the work if the Developer fails to take corrective measures after being provided notice by the City. 26. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY. A. The City will not issue any building permits for any lot within the Subdivision, or within a completed phase of the Subdivision in a City preapproved phasing plan, until such time that sanitary sewer, water, storm sewer, curbing and one lift of asphalt has been installed and tested for all public streets; boulevard grading has been completed within the entire right-of-way (without hold down grading for the future sidewalk or any other improvements); street and traffic control signs are installed; property monuments have been installed, and grading as-built plans have been submitted 15 LA515\160\1053952.v2 and approved by the City. A “preapproved phasing plan” is defined as a phased construction plan that has been submitted by the Developer and approved by the City in advance of the preconstruction meeting for the Subdivision. Once the construction has started, the City will not consider revisions to the phasing plan for the purpose of issuing building permits. B. The City may issue up to a total of five (5) building permits, within the same attached townhome building, for a “Model Home” if authorized by the City Community Development Director before the completion of the Subdivision Improvements described in paragraph 26 (A) above, however, the Model Home Lot (as hereinafter defined) shall have the following in place before the City will allow construction of the Model Home to proceed: 1. Adequate safe public access for emergency services and contractors, including a paved bituminous road to the building pad for the Model Home that is sufficient to allow construction to proceed; 2. A grading as-built plan approved by the City for the lot identified (the “Model Home Lot”) to include the Model Home and all downstream drainage facilities; 3. All storm water drainage facilities that include and are downstream from the Model Home Lot are in place, meet the approved project plans, and are verified by the City; and 4. The Developer shall install adequate parking for, and install, verify, and test sanitary sewer and municipal water service to the Model Home Lot to the satisfaction of the City. C. The City will not issue a certificate of occupancy for any Model Home until all conditions and improvements identified in paragraph 26 (A) above have been completed and accepted by the City. 16 LA515\160\1053952.v2 D. Before the City issues any building permits, the Developer shall install wetland buffer monuments in accordance with the City’s zoning ordinance. The monument shall be in the City’s standard design. E. Breach of the terms of this Agreement by the Developer, including nonpayment of billings from the City, shall be grounds for denial of building permits, certificates of occupancy, and withholding of other permits, inspection or actions and the halting of all work in the Subdivision. F. If the City issues building permits before the acceptance of the Subdivision Improvements by the City, the Developer assumes all liability and costs resulting in delays in completion of Subdivision Improvements and damage to Subdivision Improvements caused by the City, the Developer, the Developer’s contractors, subcontractors, materialmen, employees, agents, or any third parties. G. No sewer and water connection permits may be issued until the streets needed for access have been paved with a bituminous surface and the utilities are tested and approved by the City Engineer. 27. RESPONSIBILITY FOR COSTS. A. In the event that the City receives claims from labor, materialmen, or others that work required by this Agreement has been performed and the amounts due to them have not been paid, and the laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the Security in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the funds deposited with the District Court, except that the Court shall 17 LA515\160\1053952.v2 retain jurisdiction to determine attorneys' fees pursuant to this Agreement. B. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the Subdivision, including but not limited to legal, planning, engineering, and inspection expenses incurred in connection with the City’s approval and acceptance of the plat and the Subdivision, the preparation of this Agreement, the City’s review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the Subdivision. All amounts incurred and due to the City at the time of the recording of the final plat must be fully paid by the Developer before the City will execute and release the final plat for recording. C. The Developer shall hold the City and its officials, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from the City’s approval of the plat and the development of the Subdivision. The Developer shall indemnify the City and its officials, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. D. The Developer shall reimburse the City for costs incurred in the enforcement of this Agreement, including reasonable engineering and attorneys' fees. E. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Agreement. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire Property, or any portion of it. F. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Agreement within thirty (30) days after receipt. Bills not paid within thirty (30) days shall be assessed a late fee per the City adopted fee schedule. Upon request, request, the City will provide copies of detailed invoices of the work 18 LA515\160\1053952.v2 performed by the City and its consultants. 28. MISCELLANEOUS. A. Prior to the construction of any subdivision identification signs or neighborhood markers within the Subdivision, the Developer shall submit sign plans for review and obtain a sign permit from the City. Any changes desired to the finding regarding signs set forth in City Council Resolution No.2025-067 shall be subject to a PUD amendment or variance. B. The Developer may not assign this Agreement without the written permission of the City Council. The Developer's obligations hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire Property, or any portion of it. C. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a professional engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City evidencing that the retaining wall was constructed in accordance with the approved Plans. All retaining walls identified on the Plans or by special conditions referred to in this Agreement shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. D. The Developer shall take out and maintain or cause to be taken out and maintained until six months after the City has accepted the public Subdivision Improvements: 1) commercial general liability insurance (CGL) covering bodily injury and property damage; 2) automobile liability insurance (coverage must apply to owned autos, non- owned autos, and hired autos); 3) workers’ compensation insurance as required by state statute; and 4) employer’s liability insurance. 19 LA515\160\1053952.v2 Limits for the commercial general liability insurance policy shall be not less than $2,000,000 for each occurrence. The City shall be named as an additional insured on the commercial general liability insurance policy, and the Developer shall file with the City a certificate of insurance evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given thirty (30) days’ advance written notice of the cancellation of the insurance. E. Third parties shall have no recourse against the City under this Agreement. F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. H. This Agreement shall run with the land and will be recorded against the title to the Property at the Developer’s expense. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the Property being final platted and has obtained consents to this Agreement, in the form attached hereto, from all parties who have an interest in the Property, including, but not limited to, the fee owner and the mortgagees; that there are no unrecorded interests in the Property being final platted; and that the Developer will indemnify, defend, and hold the City harmless for any breach of the foregoing covenants. I. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each 20 LA515\160\1053952.v2 and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. J. The Developer represents to the City that the Subdivision and the Subdivision Improvements comply or will comply with all City, County, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the Subdivision is not in compliance, the City may, at its option, refuse to allow construction or development work in the Subdivision until it is brought into compliance. Upon the City’s demand, the Developer shall cease work until there is compliance. 29. EVENTS OF DEFAULT. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean, whenever it is used in this Agreement, any one or more of the following events: A. Subject to unavoidable delays, failure by the Developer to commence and complete construction of the public Subdivision Improvements pursuant to the terms, conditions, and limitations of this Agreement. B. Failure by the Developer to substantially observe or perform any material covenant, condition, obligation, or agreement on its part to be observed or performed under this Agreement. 30. REMEDIES ON DEFAULT. Whenever any Event of Default occurs, the City, subject to any rights of third parties agreed to by the City pursuant to this Agreement, or otherwise by written, executed instrument of the City, may take any one or more of the following: A. The City may suspend its performance under the Agreement until it receives 21 LA515\160\1053952.v2 assurances from the Developer, deemed adequate by the City, that Developer will cure its default and continue its performance under the Agreement. Suspension of performance includes the right of the City to withhold permits including, but not limited to, building permits. B. The City may initiate such action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this Agreement or recover any amounts due under this Agreement from the Developer, or immediately draw on the Security, as set forth in this Agreement. 31. ENFORCEMENT BY CITY; DAMAGES. The Developer acknowledges the right of the City to enforce the terms of this Agreement against the Developer, by action for specific performance or damages, or both, or by any other legally authorized means. In the event of a default by the Developer as to construction or repair of any of the Subdivision Improvements or any other work or undertaking required by this Agreement, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek an order from any court for permission to enter the Subdivision for such purposes. If the City does such work, the City may, in addition to its other remedies, levy special assessments against the land within the Subdivision to recover the costs thereof. For this purpose, the Developer, for itself and its successors and assigns, expressly waives any and all procedural and substantive objections to the special assessments, including, but not limited to, hearing requirements, and any claim that the assessments exceed the benefit to the land so assessed. The Developer, for itself and its successors and assigns, also waives any appeal rights otherwise available pursuant to Minnesota Statutes Section 429.081. The Developer also acknowledges that its failure to perform any or all of the Developer’s obligations under this Agreement may result in substantial damages to the City; that in the event 22 LA515\160\1053952.v2 of default by the Developer, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that such expenses may include, but are not limited to, the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. 32. WARRANTY. During the warranty period, the Developer warrants that all Subdivision Improvements will be free from defects and that they will continue to meet all technical specifications and standards. During the warranty period, the Developer agrees to repair or replace any Subdivision Improvement, or any portion or element thereof, which shows signs of failure, normal wear and tear excepted. If the Developer fails to repair or replace a defective Subdivision Improvement during the warranty period, the City may repair or replace the defective portion and may use the Security to reimburse itself for such costs. The Developer agrees to reimburse the City fully for the cost of all Subdivision Improvement repair or replacement if the cost thereof exceeds the remaining amount of the Security. Such reimbursement must be made within forty-five (45) days of the date upon which the City notifies the Developer of the cost due under this paragraph. The Developer hereby agrees to permit the City to specially assess any unreimbursed costs against any lots in the Subdivision which have not been sold to home buyers if the Developer fails to make required payments to the City. The Developer, on behalf of itself and its successors and assigns, acknowledges the benefit to the lots within the Subdivision of the repair or replacement of the Subdivision Improvements and hereby consents to such assessment and waives the right to a hearing or notice of hearing or any appeal thereon under Minnesota Statutes, Chapter 429. A. The required warranty period for all work relating to the public sanitary sewer and water shall be two (2) years from the date of final written City acceptance of the work. B. The required warranty period for all work relating to street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to one (1) year from the date of final written acceptance of the work. 23 LA515\160\1053952.v2 C. The required warranty period for sod, trees, and landscaping is two (2) years from the date of final written City acceptance of the installation as provided by LEC 105.12.480(i). 33. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this Agreement, payment of special assessments, payment of the costs of all public Subdivision Improvements, and construction of all public Subdivision Improvements, the Developer shall furnish the City with an irrevocable letter of credit or a cash escrow or a combination of a cash escrow and letter of credit (the “Security") in the amount of $_________. The bank originating the letter of credit shall be determined by the City to be solvent and creditworthy. The letter of credit shall substantially be in the form attached to this Agreement and must be approved by the City. The amount of the Security was calculated as itemized on Exhibit B. If at any time the City reasonably determines that the bank issuing the letter of credit no longer satisfies the City’s requirements regarding solvency and creditworthiness, the City shall notify the Developer and the Developer shall provide to the City within forty-five (45) days a substitute for the letter of credit from another bank meeting the City’s requirements. If the Developer fails to provide the City within forty-five (45) days with a substitute letter of credit from an issuing bank satisfactory to the City, the City may draw under the existing letter of credit. This breakdown is for historical reference; it is not a restriction on the use of the Security. The City may draw down the Security, without notice, for any violation of the terms of this Agreement or if the Security is allowed to lapse prior to the end of the required term. If the required public Subdivision Improvements are not completed at least thirty (30) days prior to the expiration of the Security, the City may also draw it down. If the Security is drawn down, the proceeds shall be used by the City to cure the default. 34. REDUCTION OF SECURITY. Upon written request by the Developer and upon receipt of proof satisfactory to the City Engineer that work has been completed in accordance with the 24 LA515\160\1053952.v2 approved Plans and the terms of this Agreement and that all financial obligations to the City have been satisfied, the City Engineer may approve reductions in the Security in the following instances: A. Upon completion of grading operations, including temporary site restoration. The Developer must submit an as-built grading survey to the City that at a minimum establishes the as-built grades at all lot corners and downstream drainage conveyance systems and storm water ponds. Upon inspection of the site and approval of the as-built survey by the City, the City may release 100 percent, or $________________________, of the Security associated with subdivision grading. This Security reduction does not include amounts related to erosion and sedimentation control. B. Up to 75 percent of the Security associated with the itemization on Exhibit B may be released upon completion of the following key milestones of the project as determined by the City Engineer: 1. Construction Categories 2 and 3: The amount of $______________________ may be released when all sanitary sewer and watermain utilities have been installed, all testing and televising has been successfully completed, sanitary sewer as-built inverts have been verified, and the utilities are considered ready for use by the City Engineer. 2. Construction Categories 4 and 5: The amount of $____________________ may be released when all streets, sidewalks, and storm sewer have been installed, televised and tested, and have been found to be complete to the satisfaction of the City Engineer including all corrective work for any identified punch list items and including verification of storm sewer as-built inverts, but not including the final wear course. 3. Construction Categories 6--10 and 15--18: The amount of 25 LA515\160\1053952.v2 $______________________ may be released when the public Subdivision Improvements are accepted by the City Engineer and the City Council, including all improvements in categories 6-10 and 15-18: (1) bituminous wear course and sidewalks; (2) trails; (3) bio retention and infiltration facilities; (4) street lighting; (5) street and traffic signs; (6) all private utilities; (7) iron monuments for lot corners have been installed; (8) turf is established and all erosion and sedimentation control has been removed; (9) turn lanes and off- site public improvements; (10) the required "record" plans in the form of the City standards have been received and approved by the City; and (11) all financial obligations to the City have been satisfied. 4. Construction Category 11: The amount of $____________________may be released when all Builder Landscaping Subdivision Improvements have been installed to the satisfaction of the City including all corrective work for any identified punch list items. 5. Construction Categories 12, 13 and 14: The amount of $________________ may be released when Developer Landscaping Subdivision Improvements, Tree Preservation and Restoration work, and Wetland Mitigation and Buffers have been completed and installed to the satisfaction of the City including all corrective work for any identified punch list items. C. Twenty-five percent of the original Security amount for the sanitary sewer and watermain utilities shall be retained until: (1) all sanitary sewer and watermain utilities have been fully completed and accepted by the City, including all corrective work and warranty punch list items; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. D. Twenty-five percent of the original Security amount for Construction Categories 4- 10 shall be retained until: (1) all Subdivision Improvements have been fully 26 LA515\160\1053952.v2 completed and accepted by the City, including all corrective work and warranty punch list items; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. E. Twenty-five percent of the original Security amount associated with builder landscaping shall be retained by the City until: (1) all landscaping Subdivision Improvements have been fully completed and accepted by the City, including all corrective work and warranty punch list items being completed by the Developer; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. F. Twenty-five percent of the original Security amount associated with Subdivision landscaping shall be retained by the City until: (1) all landscaping Subdivision Improvements have been fully completed and accepted by the City, including all corrective work and warranty punch list items being completed by the Developer; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. G. Twenty-five percent of the original Security amount associated with Stormwater Reuse System shall be retained by the City until: (1) all Stormwater Reuse improvements have been fully completed and accepted by the City, including all corrective work and warranty punch list items being completed by the Developer; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. H. In addition to the above project milestone based Security reductions, the Developer may submit a written request and upon receipt of proof satisfactory to the City Engineer that work is progressing in accordance with the approved Plans and the terms of this Agreement and that all financial obligations to the City have been satisfied, the City Engineer may approve a one-time reduction in the Security 27 LA515\160\1053952.v2 for Construction Categories 2-5 in an amount not to exceed fifty (50) percent of the initial Security amount. This one-time Security reduction does not apply to Categories 4-5 if boulevard sidewalks or trails have not been installed. 35. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Agreement that must be paid to the City before recording the final plat: Sewer Availability Charge (SAC): $162,000 Water Availability Charge (WAC): $162,000 Park Dedication: $169,041 Street Light Operating Fee: $3,160 City Engineering Administration Escrow: $50,000 TOTAL CASH REQUIREMENTS: $546,201 36. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: John Rask at: 5354 Parkdale Drive, Suite 100, St. Louis Park, MN 55416. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator or mailed to the City by certified mail in care of the City Administrator at the following address: Lake Elmo City Hall, 3880 Laverne Avenue N., Lake Elmo, Minnesota 55042. 37. EVIDENCE OF TITLE. The Developer shall furnish the City with evidence of fee ownership of the property being platted by way of a title insurance policy dated not earlier than 30 days prior to the execution of the plat. 38. COMPLIANCE WITH LAWS. The Developer agrees to comply with all laws, ordinances, regulations, and directives of the state of Minnesota and the City applicable to the Subdivision. This Agreement shall be construed according to the laws of the Minnesota. 39. SEVERABILITY. In the event that any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall pertain only to such section and shall not invalidate or render unenforceable any other provision of this Agreement. 28 LA515\160\1053952.v2 40. NON-WAIVER. Each right, power, or remedy conferred upon the City by this Agreement is cumulative and in addition to every other right, power, or remedy, express or implied, now, or hereafter arising, or available to the City at law or in equity, or under any other agreement. Each and every right, power, and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power, or remedy. If either party waives in writing any default or nonperformance by the other party, such waiver shall be deemed to apply only to such event and shall not waive any other prior or subsequent default. 41. COUNTERPARTS. This Agreement may be executed simultaneously in any number of counterparts, each of which shall be an original and shall constitute one and the same Agreement. 29 LA515\160\1053952.v2 CITY OF LAKE ELMO By: ____________ __________________ Charles Cadenhead Its: Mayor By: __________________ _____________ Julie Johnson Its: City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this ___ day of ________________, 2025, by Charles Cadenhead and Julie Johnson, the Mayor and City Clerk, respectively, of the City of Lake Elmo, a Minnesota municipal corporation, on behalf of the City and pursuant to the authority granted by its City Council. NOTARY PUBLIC 30 LA515\160\1053952.v2 M/I HOMES MINNEAPOLIS/ST PAUL By: John Rask Its: ___________________________________ Area President STATE OF _________ ) ) ss. COUNTY OF ________ ) The foregoing instrument was acknowledged before me this ___ day of __________, 2025, by John Rask as the Area President of M/I Homes of Minneapolis/St Paul, LLC, a Delaware limited liability company, on behalf of the company. Notary Public DRAFTED BY: City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 (651) 747- 3900 31 LA515\160\1053952.v2 FEE OWNER CONSENT TO DEVELOPMENT AGREEMENT , fee owners of all or part of the subject property, the development of which is governed by the foregoing Development Agreement, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the subject property owned by them. Dated this day of , 2 . STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ____ day of _____________, 20___. NOTARY PUBLIC DRAFTED BY: City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 (651) 747-3900 32 LA515\160\1053952.v2 MORTGAGEE CONSENT TO DEVELOPMENT AGREEMENT , which holds a mortgage on the Property, the development of which is governed by the foregoing Development Agreement, agrees that the Development Agreement shall remain in full force and effect even if it forecloses on its mortgage. Dated this day of , 2025. STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ___ day of ________________, 2025, by _______________________________________________________________. NOTARY PUBLIC DRAFTED BY: City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 (651) 747-3901 A-1 LA515\160\1053952.v2 EXHIBIT A TO DEVELOPMENT AGREEMENT Legal Description of the Property Lots 1-28, Block 1 Lots 1-26, Block 2 Outlots A, B, C, D, F, G, H, and I Inwood Townhomes, according to the plat thereof on file and of record in the office of the Registrar of Titles in and for Washington County C-1 LA515\160\1053952.v2 EXHIBIT B TO DEVELOPMENT AGREEMENT Subdivision Improvements Cost/Security Amount Estimate CONSTRUCTION CATEGORY COST 125 percent 1 Grading (included in grading security) NA NA 2 Sanitary Sewer $ $ 3 Watermain $ $ 4 Storm Sewer (includes pond structures and outfall pipes) $ $ 5 Streets and Sidewalks $ $ 6 Trails NA NA 7 Surface Water Facilities (ponds, infiltration basins, other BMPs) NA NA 8 Street Lighting $80,000 $100,000 9 Street and Traffic Signs $ $ 10 Private Utilities (electricity, natural gas, telephone, and cable) $ $ 11 Builder Landscaping Improvements $ $ 12 Subdivision Landscaping Improvements $ $ 13 Tree Preservation and Restoration $ $ 14 Wetland Mitigation and Buffers NA NA 15 Monuments $ $ 16 Erosion and Sedimentation Control $ $ 17 Off-Site Public Improvements (turn lanes) 18 Developer’s Record Drawings $ $ 19 Stormwater Reuse Irrigation System NA NA TOTALS $ $ C-2 LA515\160\1053952.v2 FORM OF IRREVOCABLE LETTER OF CREDIT No.__________________ Date: ________________ TO: City of Lake Elmo Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $___________ available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No.____________, dated ______________, 20___, of (Name of Bank)" ; b) Be signed by the Mayor or City Administrator of the City of Lake Elmo. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 20___. We hereby agree that all sight drafts drawn under and in conformity with the terms of this Letter of Credit will be duly honored if drawn and presented for payment together with the documents required herein to [INSERT NAME AND ADDRESS OF BANK AND CONTACT PERSON] if presented before _____p.m. on or before the expiration date. Presentations may be made by certified mail, return receipt requested, or by Federal Express or any other recognized courier company. This Letter of Credit shall automatically renew for successive one -year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Lake Elmo City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty -five (45) days prior to the next annual renewal date addressed as follows: City Administrator, City Hall, 3880 Laverne Ave. N, Lake Elmo Minnesota 55042 and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. By: Its: STAFF REPORT DATE: October 21st 2025 CONSENT AGENDA ITEM: Approve Landscape Security Reduction for Savona 4th Addition Development SUBMITTED BY: Sophia Jensen, Senior City Planner ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for landscaping for Savona 4th Addition? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed the request to reduce the development security for landscaping improvements for the Savona 4th Addition Development. These phases were inspected and accepted by the Landscape Architect on 10/3/2025. Current Security Amount Proposed Security Amount $891,473 $690,9481.Savona 4th Addition FISCAL IMPACT: It is the City’s goal to retain, at all times during the subdivision improvements, a security amount that is adequate to ensure completion of all elements of the improvements as protection to the City tax payers against the potential of developer default. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve the security reductions for the Savona 4th Addition development. The release of security is contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the city. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the security release for the Savona 4th Addition as detailed in the respective Security Reduction Worksheet, contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the city” ATTACHMENTS: 1.Security Reduction Worksheet 2.Close Out Inspection Letter SAVONA 4TH ADDITIONTime of Performance: September 30, 2017DEVELOPMENT AGREEMENT AMOUNTSCATEGORYCONSTRUCTION125%REMARKS#1#2#3#4#5#6#7GradingNANANASanitary Sewer$379,407$474,259100%$355,694$118,565Watermain$460,445$575,556100%$431,667$143,889Storm Sewer (w/pond structures)$449,062$561,32875%$280,664$140,332Streets$1,296,601$1,620,75175%$810,375$405,188Sidewalks/Trails$281,412$351,76575%$263,824Surface Water FacilitiesNANAincluded in Grading AgreementStreet Lighting$84,000$105,00075%$78,750Street Signs and Traffic Control Signs$4,650$5,81375%$4,359Private Utilities (electricity, natural gas, telephone, and cable)Landscaping$213,893$267,366100%$66,842$200,525Tree Preservation and RestorationNANAWetland Mitigation and BuffersNANALOC Through VBWDMonuments$7,800$9,75075%$7,313Erosion Control$81,009$101,26275%$75,946Record Drawings$6,500$8,12575%$6,094TOTALS$3,264,779$4,080,974RELEASED AMOUNTS:$1,878,401$405,188$262,454$66,842$576,617$200,525$0CUMMULATIVE AMOUNTS:$1,878,401$2,283,589$2,546,042$2,612,884$3,189,501$3,390,026SECURITY AMOUNT REMAINING:$2,202,573$1,797,386$1,534,932$1,468,090$891,473$690,948DATE:1/16/2018 2/5/2019 2/4/2020 5/2/2023 1/2/2024 10/21/2025REDUCTIONS Memorandum 1 TO: Sophia Jensen FROM: Patrick O’Keeffe, PLA (MN, CO) DATE: 10/6/2025 RE: Final Acceptance Inspection | Savona 4th 0-Year Inspection & Re-inspection Initial Acceptance 1-Year Inspection & Re-inspection (if needed) 2-Year Inspection & Re-inspection Final Inspection Acceptance Date of Inspection 09.15.2021 10.04.2022 10.17.2022 11.15.2022 11.22.2023 06.19.2025 07.24.2025 08.26.2025 09.26.2025 10.03.2025 Inspectors •Patrick O’Keeffe, PLA (MN, CO) •Analise Kruse, Landscape Designer Inspection Summary •An on-site landscape inspection was conducted to assess the condition and performance of the installed landscape elements. Based on this review, the site has met the City’s requirements for final acceptance. •See attached plan mark-ups for specific landscape conditions noted in this memo. Patrick O’Keeffe, PLA (MN, CO) Landscape Architect P: (651) 324-5277 | E: Patrick@hkgi.com 800 WASHINGTON AVE N STE 207 MPLS, MN 55401 | HKGI.COM Date:Sheet: Prepared for: OF Record Drawing by/date: Drawn: Checked: Designed: Date:License No.Lake Elmo, Minnesota 11-04-15 1 5 CLM Plymouth, Minnesota 55446 16305 36th Avenue North, Suite 600 CLM NTM 11-11-22 Savona 4th Addition Final Landscape PlanENGINEER under the laws of the State of Minnesota. direct supervision and that I am a duly licensed PROFESSIONAL I hereby certify that this plan was prepared by me or under my 26971 Cory Meyer Latest Revision Date:11-11-22 Phone (952) 937-5150 12701 Whitewater Drive, Suite #300 Fax (952) 937-5822 Minnetonka, MN 55343 (888) 937-5150 Landscape Requirement Calculations · · Phase 4 Final Plant Schedule 900 STANDARD DRAWING NO. LAKE ELMO CITY OF LAKE ELMO FEBRUARY 2015 Lennar Corporation Date:Sheet: Prepared for: OF Record Drawing by/date: Drawn: Checked: Designed: Date:License No.Lake Elmo, Minnesota 11-04-15 2 5 CLM Plymouth, Minnesota 55446 Lennar Corporation 16305 36th Avenue North, Suite 600 CLM NTM 11-11-22 Savona 4th Addition Final Landscape PlanENGINEER under the laws of the State of Minnesota. direct supervision and that I am a duly licensed PROFESSIONAL I hereby certify that this plan was prepared by me or under my 26971 Cory Meyer Revisions: Phone (952) 937-5150 12701 Whitewater Drive, Suite #300 Fax (952) 937-5822 Minnetonka, MN 55343 (888) 937-5150 Accent Bed Plant Schedule Jasmine Ave. N. Accent Beds Detail Scale: 1" = 20' 900 STANDARD DRAWING NO. LAKE ELMO CITY OF LAKE ELMO FEBRUARY 2015 Latest Revision Date:11-11-22 Tree location different than on plan; this location has been accepted Tree location different than on plan; this location has been accepted Girdling roots Girdling roots Girdling roots Girdling roots Trunk wound Signs of stress Early abscission Canopy diebackCanopy dieback Canopy stress Deer rubbing Wetwood Trunk wound Frost cracking Frost cracking Frost cracking Frost cracking Frost cracking Frost cracking Frost cracking Frost cracking, leaves cupping Girdling Improper pruning wound Deer rubbing Tree replacement required Tree correction required Tree missing, tree installation required LEGEND Tree accepted SAVONA 4TH ADDITION Inspected on 10-03-2025 Tree monitoring needed. See note on plan for specific condition. N Example of correct tree planting Trees marked for removal are remaining to monitor establishment; trees have been replaced with (3) additional trees directly adjacent STAFF REPORT DATE: October 21, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 4 for the 2025 Street and Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On May 6, 2025 the City Council awarded the contract for the 2025 Street and Utility Improvements project to Valley Paving, Inc. Work remains in progress. A change order is in progress with a planned substantial completion date of 10/31/25. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 4 for the 2025 Street and Utility Improvements Project? PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc. has submitted Partial Pay Request No. 4 in the amount of $413,771.24. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $59,984.76. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 4 for the 2025 Street and Utility Improvements Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 4 in the amount of $413,771.24 to Valley Paving, Inc. for the 2025 Street and Utility Improvements Project. ATTACHMENTS: 1. Partial Pay Estimate No. 4. Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:4 From09/02/25to 09/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)1 1.00 LS 37,000.00 37,000.00 0.80 29,600.00 1.00 37,000.00 37,000.00 100% - 2 1.00 LS 3,350.00 3,350.00 0.80 2,680.00 1.00 3,350.00 3,350.00 100% - 3 4,290.00 LF 2.25 9,652.50 1,825.00 4,106.25 1,825.00 4,106.25 4,106.25 43% 5,546.25 4 120.00 LF 5.00 600.00 1,043.00 5,215.00 1,143.00 5,715.00 5,715.00 953% (5,115.00)5 31.00 EA 100.00 3,100.00 10.50 1,050.00 21.00 2,100.00 2,100.00 68% 1,000.00 6 140.00 HR 200.00 28,000.00 - - - - - 28,000.00 7 70.00 MGAL 44.00 3,080.00 10.00 440.00 10.00 440.00 440.00 14% 2,640.00 8 1.00 EA 1,030.00 1,030.00 1.00 1,030.00 1.00 1,030.00 1,030.00 100% - 9 34.00 EA 412.00 14,008.00 34.00 14,008.00 34.00 14,008.00 14,008.00 100% - 10 8.00 HR 515.00 4,120.00 2.00 1,030.00 2.00 1,030.00 1,030.00 25% 3,090.00 11 59.00 EA 154.50 9,115.50 22.50 3,476.25 58.00 8,961.00 8,961.00 98% 154.50 12 59.00 EA 77.25 4,557.75 41.00 3,167.25 58.00 4,480.50 4,480.50 98% 77.25 13 4.00 EA 283.25 1,133.00 - - - - - 1,133.00 14 3.00 EA 283.25 849.75 1.00 283.25 1.00 283.25 283.25 33% 566.50 15 10.00 EA 334.75 3,347.50 - - - - - 3,347.50 16 89.00 SF 78.30 6,968.70 - - - - - 6,968.70 17 8.00 EA 335.00 2,680.00 - - - - - 2,680.00 18 2,570.00 CY 20.00 51,400.00 670.00 13,400.00 926.00 18,520.00 18,520.00 36% 32,880.00 19 3,670.00 SY 3.25 11,927.50 - - 1,706.00 5,544.50 5,544.50 46% 6,383.00 20 840.00 SY 3.95 3,318.00 - - 152.00 600.40 600.40 18% 2,717.60 21 7,190.00 SY 9.00 64,710.00 3,118.50 28,066.50 5,452.50 49,072.50 49,072.50 76% 15,637.50 22 3.00 EA 1,250.00 3,750.00 3.00 3,750.00 3.00 3,750.00 3,750.00 100% - 23 2.00 EA 405.00 810.00 - - 2.00 810.00 810.00 100% - 24 16.00 EA 550.00 8,800.00 16.00 8,800.00 16.00 8,800.00 8,800.00 100% - 25 436.00 LF 13.00 5,668.00 440.00 5,720.00 440.00 5,720.00 5,720.00 101% (52.00)26 100.00 LF 4.00 400.00 100.00 400.00 100.00 400.00 400.00 100% - 27 20.00 LF 65.00 1,300.00 20.00 1,300.00 20.00 1,300.00 1,300.00 100% - 28 6.00 HR 450.00 2,700.00 7.34 3,303.00 7.34 3,303.00 3,303.00 122% (603.00)29 1.00 EA 850.00 850.00 - - 1.00 850.00 850.00 100% - 30 300.00 LF 13.50 4,050.00 280.00 3,780.00 340.00 4,590.00 4,590.00 113% (540.00)31 7.00 EA 640.00 4,480.00 10.00 6,400.00 10.00 6,400.00 6,400.00 143% (1,920.00)32 1.00 EA 1,400.00 1,400.00 1.00 1,400.00 1.00 1,400.00 1,400.00 100% - 33 1.00 EA 2,300.00 2,300.00 1.00 2,300.00 1.00 2,300.00 2,300.00 100% - 34 12.00 EA 2,585.00 31,020.00 11.00 28,435.00 12.00 31,020.00 31,020.00 100% - 35 10.00 EA 3,135.00 31,350.00 10.00 31,350.00 10.00 31,350.00 31,350.00 100% - 36 1.00 EA 4,685.00 4,685.00 1.00 4,685.00 1.00 4,685.00 4,685.00 100% - 37 2.00 EA 3,885.00 7,770.00 2.00 7,770.00 2.00 7,770.00 7,770.00 100% - 38 40.00 LF 62.00 2,480.00 40.00 2,480.00 40.00 2,480.00 2,480.00 100% - 39 132.00 LF 65.00 8,580.00 120.00 7,800.00 120.00 7,800.00 7,800.00 91% 780.00 40 620.00 LF 66.00 40,920.00 499.00 32,934.00 499.00 32,934.00 32,934.00 80% 7,986.00 41 388.00 LF 71.00 27,548.00 455.00 32,305.00 483.00 34,293.00 34,293.00 124% (6,745.00)42 2.00 EA 825.00 1,650.00 2.00 1,650.00 2.00 1,650.00 1,650.00 100% - 43 4.00 EA 1,200.00 4,800.00 4.00 4,800.00 4.00 4,800.00 4,800.00 100% - 44 2.00 EA 1,300.00 2,600.00 2.00 2,600.00 2.00 2,600.00 2,600.00 100% - 45 37.00 CY 125.00 4,625.00 22.00 2,750.00 37.00 4,625.00 4,625.00 100% - 46 1,085.00 LF 1.90 2,061.50 799.00 1,518.10 799.00 1,518.10 1,518.10 74% 543.40 47 330.00 LF 4.65 1,534.50 220.00 1,023.00 256.00 1,190.40 1,190.40 78% 344.10 48 470.00 SY 2.50 1,175.00 670.46 1,676.15 682.46 1,706.15 1,706.15 145% (531.15)49 240.00 SY 10.50 2,520.00 200.00 2,100.00 261.10 2,741.55 2,741.55 109% (221.55)RIPRAP W/ FABRIC, CLASS IIISAWCUT BITUMINOUS PAVEMENTSAWCUT CONCRETE PAVEMENTREMOVE AND DISPOSE OF BITUMINOUS PAVEMENT REMOVE AND DISPOSE OF CONCRETE PAVEMENT 15" RCP STORM SEWER, CLASS 518" RCP STORM SEWER, CLASS 518" CS PIPE APRON12" RC FLARED END SECTION18" RC FLARED END SECTION 4' DIA CBMH WITH CASTING PER DETAIL 4065' DIA CBMH WITH CASTING PER DETAIL 4064' DIA MH WITH CASTING PER DETAIL 40918" CS PIPE CULVERT12" RCP STORM SEWER, CLASS 5DITCH GRADINGCONNECT EXISTING STORM PIPE TO NEW STRUCTURECONNECT PIPE TO EXISTING STRUCTURECORE DRILL CONNECTION TO EXISTING STRUCTURE (18" 2' X 3' CATCH BASIN PER DETAIL 404Work Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Valley Paving, Inc.2025 Street and Utility ImprovementsOwner:24X.137240137240Engineer:Contractor:Project:Contract:Previous EstimateTEMPORARY MAILBOXSALVAGE AND REINSTALL ADDRESS POSTSALVAGE AND REINSTALL SIGN AND POSTTRAFFIC CONTROLDescriptionREMOVE AND DISPOSE OF EXISTING STORM SEWER PIPEREMOVE AND DISPOSE OF EXISTING DRAIN TILE PIPEREMOVE AND REPLACE DRAIN TILE PIPEPOTHOLE EXISTING SANITARY SEWER SERVICEROTATE TOP SLAB OF EXISTING STORM STRUCTURECLEARINGGRUBBINGSEED SOUTHERN TALLGRASS ROADSIDE AND EROSION SODDING TYPE LAWNSALVAGE AND REINSTALL MANHOLE CASTING W/ NEW SALVAGE AND REINSTALL CATCH BASIN CASTING W/ NEW REMOVE AND DISPOSE OF EXISTING STORM SEWER SALVAGE AND REINSTALL SIGN PANEL ON NEW POSTSIGN PANELS TYPE CSTREET NAME BLADETOPSOIL BORROW (LV)SEED TURFGRASS AND EROSION CONTROL BLANKETContract InformationBid Item No.SILT FENCE, TYPE MACHINE SLICESEDIMENT CONTROL LOG, TYPE WOOD FIBERTREE TRIMMINGSALVAGE AND REINSTALL MAILBOXCATCH BASIN INLET PROTECTIONSTREET SWEEPING (WITH PICKUP BROOM)WATER FOR DUST CONTROLApplication Date:Application Period:Application No.:MOBILIZATION10/08/25BBASE BID% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)Unit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2 Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:4 From09/02/25to 09/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)Work Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Valley Paving, Inc.2025 Street and Utility ImprovementsOwner:24X.137240137240Engineer:Contractor:Project:Contract:Previous EstimateDescriptionContract InformationBid Item No.Application Date:Application Period:Application No.:10/08/25B% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)50 90.00 SF 1.80 162.00 79.00 142.20 79.00 142.20 142.20 88% 19.80 51 270.00 LF 10.00 2,700.00 159.00 1,590.00 159.00 1,590.00 1,590.00 59% 1,110.00 52 27,540.00 SY 1.12 30,844.80 27,547.00 30,852.64 27,547.00 30,852.64 30,852.64 100% (7.84)53 2,030.00 CY 14.60 29,638.00 360.00 5,256.00 862.00 12,585.20 12,585.20 42% 17,052.80 54 1,000.00 CY 9.40 9,400.00 924.00 8,685.60 1,000.00 9,400.00 9,400.00 100% - 55 4.00 EA 300.00 1,200.00 2.00 600.00 5.00 1,500.00 1,500.00 125% (300.00)56 17.00 EA 225.00 3,825.00 16.00 3,600.00 16.00 3,600.00 3,600.00 94% 225.00 57 1,970.00 LF 27.00 53,190.00 1,751.00 47,277.00 1,921.00 51,867.00 51,867.00 98% 1,323.00 58 21.00 EA 695.00 14,595.00 19.00 13,205.00 21.00 14,595.00 14,595.00 100% - 59 1,000.00 CY 32.00 32,000.00 205.09 6,562.88 369.85 11,835.20 11,835.20 37% 20,164.80 60 29,450.00 SY 1.25 36,812.50 12,230.00 15,287.50 28,656.00 35,820.00 35,820.00 97% 992.50 61 1.00 LS 3,000.00 3,000.00 0.75 2,250.00 1.00 3,000.00 3,000.00 100% - 62 2,280.00 TN 87.65 199,842.00 - - 638.71 55,982.93 55,982.93 28% 143,859.07 63 3,040.00 TN 80.50 244,720.00 1,470.00 118,335.00 2,725.53 219,405.17 219,405.17 90% 25,314.83 64 1,870.00 GAL 1.90 3,553.00 - - 445.00 845.50 845.50 24% 2,707.50 65 100.00 SY 34.20 3,420.00 - - 433.00 14,808.60 14,808.60 433% (11,388.60)66 530.00 SY 28.00 14,840.00 - - 572.00 16,016.00 16,016.00 108% (1,176.00)67 30.00 SY 24.00 720.00 - - 25.00 600.00 600.00 83% 120.00 68 15,620.00 LF 18.80 293,656.00 8,381.00 157,562.80 15,562.00 292,565.60 292,565.60 100% 1,090.40 69 150.00 LF 32.30 4,845.00 - - 98.00 3,165.40 3,165.40 65% 1,679.60 70 250.00 SY 87.00 21,750.00 240.25 20,901.75 299.25 26,034.75 26,034.75 120% (4,284.75)71 80.00 SF 11.85 948.00 70.00 829.50 70.00 829.50 829.50 88% 118.50 72 4.00 EA 1,000.00 4,000.00 1.00 1,000.00 4.00 4,000.00 4,000.00 100% - 1,485,436.50$ 744,519.62$ 1,180,068.29$ -$ ########### 79% 305,368.21$ 73 1.00 LS 1,000.00 1,000.00 1.00 1,000.00 1.00 1,000.00 1,000.00 100% - 74 10.00 EA 545.00 5,450.00 15.00 8,175.00 15.00 8,175.00 8,175.00 150% (2,725.00)75 25.00 EA 412.00 10,300.00 21.00 8,652.00 21.00 8,652.00 8,652.00 84% 1,648.00 76 1.00 LS 7,300.00 7,300.00 - - - - - 7,300.00 - - - - 24,050.00$ 17,827.00$ 17,827.00$ -$ 17,827.00$ 74% 6,223.00$ 1,509,486.50$ 762,346.62$ 1,197,895.29$ -$ ########### 79% 311,591.21$ 6" CONCRETE DRIVEWAY PAVEMENTCONCRETE CARRIAGE WALK/FLUMEADJUST EXISTING VALVE BOXPATCH BITUMINOUS STREETPATCH BITUMINOUS DRIVEWAYPATCH GRAVEL DRIVEWAYB418 CONCRETE CURB AND GUTTERSURMOUNTABLE CURB AND GUTTERSUBGRADE PREPARATION OF RECLAIMED SURFACESALVAGE, STOCKPILE, AND RESPREAD RECLAIMED MATERIAL TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C) TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE BITUMINOUS MATERIAL FOR TACK COATCORE DRILL 4" DRAIN TILE CONNECTION INTO CATCH BASINCONNECT 4" DRAIN TILE TO STRUCTURE4" PERFORATED PVC EDGE DRAIN W/ BACKFILL & WRAPDRAIN TILE CLEANOUTSUBGRADE CORRECTION (EV)REMOVE CONCRETE CARRIAGE WALK/FLUMEREMOVE AND DISPOSE OF CONCRETE CURB AND GUTTERRECLAIM EXISTING BITUMINOUS AND BASE MATERIALHAUL EXCESS RECLAIMED MATERIAL OFF SITE (LV)HAUL EXCESS RECLAIMED MATERIAL TO LAKE ELMO PUBLIC BASE BID TOTALPROJECT TOTALCHANGE ORDER TOTALBASE BID + CHANGE ORDERCHANGE ORDER NO. 1MOBILIZATION FOR ADDITIONAL TREE REMOVALSADDITIONAL CLEARING AT STORM SEWER OUTLETSADDITIONAL GRUBBING AT STORM SEWER OUTLETSCLEAN AND TELEVISE STORM SEWERUnit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2 STAFF REPORT DATE: October 21, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 1 for the I-94 Lift Station Forcemain Replacement Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On July 15, 2025 the City Council awarded the contract for the I-94 Lift Station Forcemain Replacement Project to A-1 Excavating, LLC. Work remains in progress with a substantial completion date of November 14, 2025 and a final completion date of December 31, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the I-94 Lift Station Forcemain Replacement Project? PROPOSAL DETAILS/ANALYSIS: A-1 Excavating, LLC has submitted Partial Pay Request No. 1 in the amount of $465,310.00. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $24,490.00. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 1 for the I-94 Lift Station Forcemain Replacement Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 1 in the amount of $465,310.00 to A-1 Excavating, LLC for the I-94 Lift Station Forcemain Replacement Project. ATTACHMENTS: 1. Partial Pay Estimate No. 1. Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 1 From 09/10/25 to 09/30/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1.00 LS 97,500.00 97,500.00 - 0.50 48,750.00 48,750.00 50% 48,750.00 2 1.00 LS 42,500.00 42,500.00 - 0.50 21,250.00 21,250.00 50% 21,250.00 3 5.00 EA 500.00 2,500.00 - 5.00 2,500.00 2,500.00 100% - 4 2.00 EA 200.00 400.00 - - - - 400.00 5 340.00 LF 3.00 1,020.00 - - - - 1,020.00 6 1.00 LS 10,000.00 10,000.00 - 1.00 10,000.00 10,000.00 100% - 7 1.00 LS 7,000.00 7,000.00 - 1.00 7,000.00 7,000.00 100% - 8 1.00 LS 10,000.00 10,000.00 - - - - 10,000.00 9 10.00 LF 50.00 500.00 - - - - 500.00 10 2.00 EA 500.00 1,000.00 - - - - 1,000.00 11 2.00 EA 4,000.00 8,000.00 - - - - 8,000.00 12 1.00 EA 8,000.00 8,000.00 - - - - 8,000.00 13 1.00 EA 8,000.00 8,000.00 - - - - 8,000.00 14 4,700.00 LBS 1.00 4,700.00 - - - - 4,700.00 15 2,790.00 LF 193.00 538,470.00 - 1,900.00 366,700.00 366,700.00 68% 171,770.00 16 100.00 LF 330.00 33,000.00 - - - - 33,000.00 17 1.00 EA 35,500.00 35,500.00 - - - - 35,500.00 18 2.00 EA 19,400.00 38,800.00 - - - - 38,800.00 19 10.00 SY 100.00 1,000.00 - - - - 1,000.00 20 180.00 TN 20.00 3,600.00 - - - - 3,600.00 21 6.00 EA 220.00 1,320.00 - - - - 1,320.00 22 1.00 EA 1,100.00 1,100.00 - - - - 1,100.00 23 355.00 LF 8.00 2,840.00 - 355.00 2,840.00 2,840.00 100% - 24 1.00 LS 4,000.00 4,000.00 - - - - 4,000.00 25 216.00 LF 50.00 10,800.00 - - - - 10,800.00 26 88.00 LF 80.00 7,040.00 - - - - 7,040.00 27 1.00 EA 4,000.00 4,000.00 - - - - 4,000.00 28 50.00 LF 30.00 1,500.00 - - - - 1,500.00 29 200.00 LF 520.00 104,000.00 - - - - 104,000.00 30 2.00 EA 5,900.00 11,800.00 - - - - 11,800.00 31 30.00 CY 150.00 4,500.00 - - - - 4,500.00 32 2.00 EA 500.00 1,000.00 - - - - 1,000.00 33 670.00 LF 4.00 2,680.00 - 440.00 1,760.00 1,760.00 66% 920.00 34 1,030.00 SY 19.00 19,570.00 - 1,000.00 19,000.00 19,000.00 97% 570.00 35 240.00 SY 23.00 5,520.00 - 200.00 4,600.00 4,600.00 83% 920.00 36 50.00 LF 86.00 4,300.00 - - - - 4,300.00 37 40.00 SY 196.00 7,840.00 - - - - 7,840.00 38 3.00 EA 300.00 900.00 - - - - 900.00 39 10.00 TN 50.00 500.00 - - - - 500.00 40 240.00 TN 30.00 7,200.00 - - - - 7,200.00 41 360.00 TN 30.00 10,800.00 - - - - 10,800.00 42 700.00 TN 30.00 21,000.00 - - - - 21,000.00 43 40.00 TN 145.00 5,800.00 - - - - 5,800.00 44 140.00 TN 130.00 18,200.00 - - - - 18,200.00 45 140.00 TN 125.00 17,500.00 - - - - 17,500.00 46 80.00 GAL 4.00 320.00 - - - - 320.00 47 180.00 CY 15.00 2,700.00 - - - - 2,700.00 48 1,080.00 SY 3.00 3,240.00 - - - - 3,240.00 49 650.00 SY 3.00 1,950.00 - - - - 1,950.00 Contract Information Bid Item No. INLET PROTECTION (CATCH BASIN) INLET PROTECTION (CULVERT) REMOVE GATE VALVE & BOX CUT AND PLUG 8" FORCEMAIN SILT FENCE, MACHINE SLICED CLEARING GRUBBING Application Date:Application Period:Application No.: MOBILIZATION 10/01/25 B BASE BID % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) CONNECT TO EXISTING 10" FORCEMAIN CONNECT TO EXISTING 12" FORCEMAIN DUCTILE IRON FITTINGS TRAFFIC CONTROL Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Progress Estimate - Unit Price Work City of Lake Elmo Bolton & Menk, Inc. A-1 Excavating LLC I-94 Lift Station Forcemain Replacement Owner: 24X.138495 138495 Engineer: Contractor: Project: Contract: Previous Estimate REMOVE 90" CSP STORM SEWER PIPE SALVAGE AND REINSTALL STORM SEWER PIPE SALVAGE AND REINSTALL STORM SEWER STRUCTURE REMOVE AND REPLACE 4" PVC DRAINTILE 72" RCP STORM SEWER, CLASS II BYPASS PUMPING REMOVE SANITARY SEWER PIPE GRANULAR BACKFILL OFF ROAD STRUCTURE MARKER SALVAGE AND REINSTALL SIGN REMOVE GUARDRAIL REMOVE CONCRETE HEADWALL 16" HDPE DIPS DR 11 SANITARY FORCEMAIN, DIRECTIONAL 16" DIP CL 52 SANITARY SEWER, INCL POLY WRAP 5' DIAMETER SANITARY AIR RELEASE MANHOLE, INCL 16" GATE VALVE AND BOX 4" INSULATION REMOVE AND DISPOSE OF EXISTING BITUMINOUS REMOVE AND REPLACE CONCRETE CURB AND GUTTER REMOVE AND REPLACE CONCRETE DRIVEWAY REMOVE BOLLARD AGGREGATE BASE, CLASS 2 72" RCP FLARED END SECTION RIPRAP CLASS III ADJUST MH CASTING SAWCUT BITUMINOUS PAVEMENT REMOVE AND DISPOSE OF EXISTING BITUMINOUS TYPE SP 12.5 BITUMINOUS NON-WEARING COURSE MIXTURE BITUMINOUS MATERIAL FOR TACK COAT TOPSOIL BORROW (LV) SEED MIXTURE RT & EROSION CONTROL BLANKET SEED MIXTURE RT & HYDRAULIC MATRIX MULCH AGGREGATE BASE, CLASS 5 AGGREGATE BASE, CLASS 6 SELECT GRANULAR BORROW TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) - TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (3,C) - Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2 Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 1 From 09/10/25 to 09/30/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Contract Information Bid Item No. Application Date:Application Period:Application No.:10/01/25 B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Progress Estimate - Unit Price Work City of Lake Elmo Bolton & Menk, Inc. A-1 Excavating LLC I-94 Lift Station Forcemain Replacement Owner: 24X.138495 138495 Engineer: Contractor: Project: Contract: Previous Estimate 50 550.00 SY 3.00 1,650.00 - - - - 1,650.00 51 10.00 HR 200.00 2,000.00 - - - - 2,000.00 52 680.00 LF 3.00 2,040.00 - - - - 2,040.00 53 240.00 LF 5.00 1,200.00 - - - - 1,200.00 54 31.00 SF 33.00 1,023.00 - - - - 1,023.00 55 12.00 HR 400.00 4,800.00 - 6.00 2,400.00 2,400.00 50% 2,400.00 56 1.00 LS 3,000.00 3,000.00 - 1.00 3,000.00 3,000.00 100% - 57 1.00 LS 34,000.00 34,000.00 - - - - 34,000.00 58 140.00 LF 454.00 63,560.00 - - - - 63,560.00 1,248,683.00$ -$ 489,800.00$ -$ 489,800.00$ 39%758,883.00$ BASE BID TOTAL LOCATE EXISTING FORCEMAIN LOCATE EXISTING CASING - INWOOD AVENUE TEMPORARY BYPASS - INWOOD AVENUE REMOVE AND REPLACE FORCEMAIN IN EXISTING CASING SEED MIXTURE MI & HYDRAULIC MATRIX MULCH STREET SWEEPER WITH PICK UP BROOM 4" SOLID LINE MULTI-COMPONENT - WHITE 4" DOUBLE SOLID LINE MULTI-COMPONENT - YELLOW PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2 STAFF REPORT DATE: October 21, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 1 for the Reid Park Parking Lot Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On June 3, 2025 the City Council awarded the contract for the Reid Park Parking Lot Improvements to Miller Excavating, Inc. Work remains in progress with a substantial completion date of October 15, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the Reid Park Parking Lot Improvements? PROPOSAL DETAILS/ANALYSIS: Miller Excavating, Inc. has submitted Partial Pay Request No. 1 in the amount of $78,416.99. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $4,127.21. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 1 for the Reid Park Parking Lot Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 1 in the amount of $78,416.99 to Miller Excavating, Inc. for the Reid Park Parking Lot Improvements. ATTACHMENTS: 1. Partial Pay Estimate No. 1. Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 1 From 09/04/25 to 09/30/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1.00 LS 16,423.00 16,423.00 - 0.50 8,211.50 8,211.50 50% 8,211.50 2 2.00 EA 812.00 1,624.00 - 2.00 1,624.00 1,624.00 100% - 3 2.00 EA 812.00 1,624.00 - 2.00 1,624.00 1,624.00 100% - 4 70.00 LF 2.00 140.00 - 40.00 80.00 80.00 57% 60.00 5 10.00 LF 4.00 40.00 - - - - 40.00 6 40.00 LF 6.00 240.00 - 40.00 240.00 240.00 100% - 7 250.00 SY 5.00 1,250.00 - 250.00 1,250.00 1,250.00 100% - 8 15.00 SY 18.00 270.00 - 15.00 270.00 270.00 100% - 9 1,470.00 SY 3.00 4,410.00 - 1,470.00 4,410.00 4,410.00 100% - 10 130.00 CY 17.00 2,210.00 - - - - 2,210.00 11 130.00 CY 21.00 2,730.00 - - - - 2,730.00 12 300.00 CY 29.00 8,700.00 - 217.00 6,293.00 6,293.00 72% 2,407.00 13 320.00 TON 26.00 8,320.00 - 344.23 8,949.98 8,949.98 108% (629.98) 14 370.00 TON 112.00 41,440.00 - 189.04 21,172.48 21,172.48 51% 20,267.52 15 120.00 GAL 2.00 240.00 - - - - 240.00 16 10.00 SY 90.00 900.00 - 10.00 900.00 900.00 100% - 17 260.00 SY 78.00 20,280.00 - - - - 20,280.00 18 290.00 SF 17.00 4,930.00 - - - - 4,930.00 19 20.00 SF 85.00 1,700.00 - - - - 1,700.00 20 700.00 LF 27.00 18,900.00 - 698.00 18,846.00 18,846.00 100% 54.00 21 40.00 LF 35.00 1,400.00 - 20.00 700.00 700.00 50% 700.00 22 180.00 SF 17.00 3,060.00 - 150.00 2,550.00 2,550.00 83% 510.00 23 1.00 LS 528.00 528.00 - 0.50 264.00 264.00 50% 264.00 24 1.00 EA 34.00 34.00 - - - - 34.00 25 40.00 SF 48.00 1,920.00 - - - - 1,920.00 26 500.00 LF 4.00 2,000.00 - 500.00 2,000.00 2,000.00 100% - 27 3.00 EA 154.00 462.00 - 3.00 462.00 462.00 100% - 28 10.00 HR 182.00 1,820.00 - 1.00 182.00 182.00 10% 1,638.00 29 5.00 CY 128.00 640.00 - 3.83 490.24 490.24 77% 149.76 30 170.00 CY 54.00 9,180.00 - 37.50 2,025.00 2,025.00 22% 7,155.00 31 750.00 SY 8.00 6,000.00 - - - - 6,000.00 32 850.00 LF 3.00 2,550.00 - - - - 2,550.00 33 80.00 SF 13.00 1,040.00 - - - - 1,040.00 34 2.00 EA 132.00 264.00 - - - - 264.00 167,269.00$ -$ 82,544.20$ -$ 82,544.20$ 49%84,724.80$ BASE BID TOTAL Bid Item No. SAWCUT CONCRETE PAVEMENT REMOVE CONCRETE CURB AND GUTTER REMOVE BITUMINOUS PAVEMENT Application Date:Application Period:Application No.: BASE BID MOBILIZATION CLEARING Contract: Previous Estimate 10/01/25 B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information GRUBBING SAWCUT BITUMINOUS PAVEMENT Progress Estimate - Unit Price Work City of Lake Elmo Bolton & Menk, Inc. Miller Excavating Inc. Reid Park Parking Lot Improvements Owner: 25X.138288 138288 Engineer: Contractor: Project: TRAFFIC CONTROL REMOVE SIGN BITUMINOUS MATERIAL FOR TACK COAT PATCH BITUMINOUS STREET 5" CONCRETE WALK 6" CONCRETE PEDESTRIAN RAMP TRUNCATED DOMES REMOVE CONCRETE SIDEWALK RECLAIM EXISTING BITUMINOUS AND BASE MATERIAL CONCRETE CURB & GUTTER DESIGN B418 CONCRETE CURB & GUTTER DESIGN B618 6" CONCRETE FLUME SUBGRADE CORRECTION SELECT GRANULAR BORROW (CV) COMMON EXCAVATION AGGREGATE BASE, CLASS 5 TYPE SP 9.5 BITUMINOUS WEARING COURSE (3,F) SIGN PANEL TYPE C SILT FENCE TYPE MACHINE SLICED 4" SOLID LINE WHITE - MULTI COMP CROSSWALK - MULTI COMP (GR) PAVEMENT MESSAGE (HANDICAP SYMBOL) STORM DRAIN INLET PROTECTION STREET SWEEPER (WITH PICK UP BROOM) RANDOM RIP RAP CLASS III TOPSOIL BORROW SEED TURFGRASS AND EROSION CONTROL BLANKET Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 1 STAFF REPORT DATE: October 21, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 2 for the Stillwater Area School District Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On May 20, 2025 the City Council awarded the contract for the Stillwater Area School District Utility Improvements to GM Contracting, Inc. Work is substantially complete and has a final completion date of October 31, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the Stillwater Area School District Utility Improvements? PROPOSAL DETAILS/ANALYSIS: GM Contracting, Inc. has submitted Partial Pay Request No. 2 in the amount of $501,873.50. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $51,418.46. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 2 for the Stillwater Area School District Utility Improvements Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 2 in the amount of $501,873.50 to GM Contracting, Inc. for the Stillwater Area School District Utility Improvements Project. ATTACHMENTS: 1. Partial Pay Estimate No. 2. Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:2 From09/01/25to 09/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)1 1.00 LS 77,889.40 77,889.40 0.50 38,944.70 0.90 70,100.46 70,100.46 90% 7,788.94 2 1.00 LS 78,500.00 78,500.00 0.50 39,250.00 0.90 70,650.00 70,650.00 90% 7,850.00 3 1.00 EA 150.00 150.00 1.00 150.00 1.00 150.00 150.00 100% - 4 1,016.00 LF 2.30 2,336.80 600.00 1,380.00 600.00 1,380.00 1,380.00 59% 956.80 5 200.00 LF 3.25 650.00 25.00 81.25 50.00 162.50 162.50 25% 487.50 6 1.00 LS 1,500.00 1,500.00 1.00 1,500.00 1.00 1,500.00 1,500.00 100% - 7 1.00 LS 500.00 500.00 1.00 500.00 1.00 500.00 500.00 100% - 8 7.00 EA 357.14 2,499.98 3.00 1,071.42 5.00 1,785.70 1,785.70 71% 714.28 9 3.00 EA 400.00 1,200.00 - - 3.00 1,200.00 1,200.00 100% - 10 1.00 LS 5,369.00 5,369.00 - - 1.00 5,369.00 5,369.00 100% - 11 1.00 EA 3,274.41 3,274.41 - - 1.00 3,274.41 3,274.41 100% - 12 1.00 EA 1,959.68 1,959.68 - - 1.00 1,959.68 1,959.68 100% - 13 4.00 EA 1,819.36 7,277.44 2.00 3,638.72 4.00 7,277.44 7,277.44 100% - 14 1,608.00 LBS 10.00 16,080.00 900.00 9,000.00 1,608.00 16,080.00 16,080.00 100% - 15 1.00 EA 5,900.00 5,900.00 - - 1.00 5,900.00 5,900.00 100% - 16 10.00 LF 100.99 1,009.90 5.00 504.95 5.00 504.95 504.95 50% 504.95 17 100.00 LF 80.92 8,092.00 - - - - - 8,092.00 18 3,925.00 LF 52.65 206,651.25 3,971.00 209,073.15 4,071.00 214,338.15 214,338.15 104% (7,686.90)19 3,155.00 LF 69.77 220,124.35 700.00 48,839.00 3,114.00 217,263.78 217,263.78 99% 2,860.57 20 643.00 LF 77.00 49,511.00 296.00 22,792.00 643.00 49,511.00 49,511.00 100% - 21 20.00 LF 81.27 1,625.40 20.00 1,625.40 20.00 1,625.40 1,625.40 100% - 22 1.00 EA 28,822.57 28,822.57 1.00 28,822.57 1.00 28,822.57 28,822.57 100% - 23 5.00 EA 9,246.68 46,233.40 3.00 27,740.04 5.00 46,233.40 46,233.40 100% - 24 1.00 EA 22,996.81 22,996.81 - - 1.00 22,996.81 22,996.81 100% - 25 643.00 LF 5.38 3,459.34 - - - - - 3,459.34 26 1.00 EA 2,693.62 2,693.62 1.00 2,693.62 1.00 2,693.62 2,693.62 100% - 27 2.00 EA 2,870.79 5,741.58 2.00 5,741.58 2.00 5,741.58 5,741.58 100% - 28 1.00 EA 3,861.17 3,861.17 1.00 3,861.17 1.00 3,861.17 3,861.17 100% - 29 1.00 EA 5,975.85 5,975.85 1.00 5,975.85 1.00 5,975.85 5,975.85 100% - 30 1.00 LF 404.50 404.50 - - 1.00 404.50 404.50 100% - 31 1.00 EA 7,321.12 7,321.12 1.00 7,321.12 1.00 7,321.12 7,321.12 100% - 32 1.00 LF 1,806.28 1,806.28 - - 1.00 1,806.28 1,806.28 100% - 33 15.00 LF 74.51 1,117.65 15.00 1,117.65 15.00 1,117.65 1,117.65 100% - 34 500.00 LF 117.65 58,825.00 260.00 30,589.00 499.00 58,707.35 58,707.35 100% 117.65 35 10.00 LF 69.10 691.00 10.00 691.00 10.00 691.00 691.00 100% - 36 1.00 EA 644.66 644.66 1.00 644.66 1.00 644.66 644.66 100% - 37 1.00 EA 751.72 751.72 1.00 751.72 1.00 751.72 751.72 100% - 38 60.00 LF 5.37 322.20 - - 60.00 322.20 322.20 100% - 39 10.00 SF 177.18 1,771.80 - - 20.00 3,543.60 3,543.60 200% (1,771.80)40 50.00 LF 62.31 3,115.50 - - - - - 3,115.50 41 1.00 EA 4,444.07 4,444.07 - - - - - 4,444.07 42 460.00 LF 3.91 1,798.60 200.00 782.00 875.00 3,421.25 3,421.25 190% (1,622.65)43 910.00 SY 8.33 7,580.30 600.10 4,998.83 1,370.10 11,412.93 11,412.93 151% (3,832.63)44 10.00 LF 32.04 320.40 - - 115.00 3,684.60 3,684.60 1150% (3,364.20)45 440.00 CY 27.13 11,937.20 - - 440.00 11,937.20 11,937.20 100% - 46 220.00 TN 43.64 9,600.80 - - 354.54 15,472.13 15,472.13 161% (5,871.33)47 100.00 TN 57.08 5,708.00 - - 26.00 1,484.08 1,484.08 26% 4,223.92 48 550.00 TN 20.03 11,016.50 - - 363.24 7,275.70 7,275.70 66% 3,740.80 49 30.00 TN 134.93 4,047.90 - - 226.24 30,526.56 30,526.56 754% (26,478.66)Contract InformationBid Item No.INLET PROTECTIONSILT FENCE, MACHINE SLICEDBYPASS PUMPINGCONNECT TO EXISTING FORCEMAINSEDIMENT CONTROL LOG, TYPE WOOD FIBERCLEARINGGRUBBINGApplication Date:Application Period:Application No.:MOBILIZATION10/01/25BBASE BID% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)DISCONNECT 6" FORCEMAIN FROM 16" FORCEMAINCONNECT EXISTING PIPE TO NEW STRUCTUREDUCTILE IRON FITTINGSTRAFFIC CONTROLDescriptionTELEVISINGCONNECT TO EXISTING 12" WATERMAIN6" GATE VALVE AND BOX8" GATE VALVE AND BOX12" GATE VALVE AND BOXTRANSPLANT TREESALVAGE AND REINSTALL SIGN8" PVC SANITARY SEWER, SDR 264" PVC SANITARY SEWER SERVICE4' DIAMETER SANITARY AIR RELEASE MANHOLE, INCL 4' DIAMETER SANITARY MANHOLE, INCL CASTING AND 7' DIAMETER SANITARY MANHOLE, INCL CASTING AND COAT MANHOLE6" DIP SANITARY SEWER FORCEMAIN, CL 52, INCL 8" PVC SANITARY FORCEMAIN, C900, OPEN CUT8" HDPE SANITARY FORCEMAIN, DR 11, DIRECTIONAL DRILL10" HDPE SANITARY FORCEMAIN, DR 11, DIRECTIONAL DRILLWork Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.GM Contracting, Inc.Stillwater Area School District Utility ImprovementsOwner:24X.134951134951Engineer:Contractor:Project:Contract:Previous Estimate1" WATER SERVICE1" CORPORATION STOP1" CURB STOP AND BOXGRANULAR MATERIAL BEDDINGCONCRETE HYDRANT SPLASH PADVALVE BOX EXTENSIONHYDRANTHYDRANT EXTENSION6" DIP WATER MAIN, CL 52, INCL POLYWRAP12" DIP WATER MAIN, CL 52, INCL POLYWRAPCOMMON EXCAVATION (EV)AGGREGATE BASE, CLASS 5AGGREGATE BASE, CLASS 6 SELECT GRANULAR BORROWTYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) SALVAGE AND REINSTALL STORM SEWER PIPESALVAGE AND REINSTALL STORM SEWER STRUCTURESAWCUT BITUMINOUS PAVEMENTREMOVE AND DISPOSE OF EXISTING BITUMINOUS REMOVE AND REPLACE CONCRETE CURB AND GUTTERUnit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2 Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:2 From09/01/25to 09/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)Contract InformationBid Item No.Application Date:Application Period:Application No.:10/01/25B% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)DescriptionWork Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.GM Contracting, Inc.Stillwater Area School District Utility ImprovementsOwner:24X.134951134951Engineer:Contractor:Project:Contract:Previous Estimate50 210.00 TN 143.72 30,181.20 - - 226.24 32,515.21 32,515.21 108% (2,334.01)51 5.00 TN 135.05 675.25 - - 247.71 33,453.24 33,453.24 4954% (32,777.99)52 50.00 GAL 8.00 400.00 - - 60.00 480.00 480.00 120% (80.00)53 870.00 CY 37.52 32,642.40 - - 379.50 14,238.84 14,238.84 44% 18,403.56 54 5,690.00 SY 5.70 32,433.00 - - - - - 32,433.00 55 10.00 HR 150.00 1,500.00 - - 2.00 300.00 300.00 20% 1,200.00 56 55.00 LF 3.60 198.00 - - - - - 198.00 57 133.00 LF 3.60 478.80 - - - - - 478.80 58 121.00 LF 4.00 484.00 - - - - - 484.00 59 28.00 LF 25.40 711.20 - - - - - 711.20 1,044,814.00$ 500,081.40$ 1,028,369.29$ -$ ########### 98% 16,444.71$ 60 57.00 HRS 544.67 31,046.19 - - - - - 31,046.19 61 57.00 HRS 163.16 9,300.12 - - - - - 9,300.12 62 1.00 LS 8,524.03 8,524.03 - - - - - 8,524.03 63 1.00 LS 37,986.00 37,986.00 - - - - - 37,986.00 64 7.00 DAYS 456.00 3,192.00 - - - - - 3,192.00 - - - - 90,048.34$ -$ -$ -$ -$ 90,048.34$ 1,134,862.34$ 500,081.40$ 1,028,369.29$ -$ ########### 91% 106,493.05$ PROJECT TOTALCHANGE ORDER TOTAL NO. 1BASE BID + CHANGE ORDERADDITIONAL DEWATERING EQUIPMENTCHANGE ORDER NO. 1LABOREQUIPMENTRENTAL EQUIPMENTDEWATERING EQUIPMENT (2 WEEKS)BASE BID TOTALSTREET SWEEPER WITH PICK UP BROOM4" MULTI-COMPONENT SOLID LINE - WHITE4" MULTI-COMPONENT SOLID LINE - YELLOW6" MULTI-COMPONENT SOLID LINE - WHITE24" MULTI-COMPONENT SOLID LINE - YELLOWTYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (3,C) TYPE SP 12.5 BITUMINOUS WEARING COURSE MIXTURE (3,C) BITUMINOUS MATERIAL FOR TACK COATTOPSOIL BORROW (LV)SEED MIXTURE RT & EROSION CONTROL BLANKETUnit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2 STAFF REPORT DATE: October 21, 2025 CONSENT TO: City Council FROM: Jack Griffin, Sr. Municipal Project Engineer AGENDA ITEM: Approve Pay Request No. 4 (FINAL) for the Well No. 2 PFAS Removal Equipment REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer Chad Isakson, Assistant City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: Aqueous Vets, LLC was awarded a construction contract on October 15, 2024 to supply the City Well No. 2 PFAS Removal Equipment. All work is completed including punch list items. The warranty period extends to August 21, 2026. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 4 (FINAL) for the Well No. 2 PFAS Removal Equipment? PROPOSAL DETAILS/ANALYSIS: Aqueous Vets, LLC has submitted Final Pay Request No. 4 (FINAL) in the amount of $106,562.03. The request has been reviewed and payment is recommended in the amount requested. The final payment includes the release of all retainage amounts and includes a reduction in the contract in the amount of $82,500 for liquidated damages ($2,500 per day) to account for a 33-day delayed equipment delivery. The final payment closes out the contract. FISCAL IMPACT: None. Final payment is proposed in accordance with the Contract for the project. The Project is being funded through a 3M Settlement Grant. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 4 (FINAL) for the Well No. 2 PFAS Removal Equipment. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 4 (FINAL) in the amount of $106,562.03 to Aqueous Vets, LLC for the Well No. 2 PFAS Removal Equipment. ATTACHMENTS: 1. Final Pay Estimate No. 4. STAFF REPORT DATE: October 21, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 2 for the Village Parkway UPRR Crossing Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On April 1, 2025 the City Council awarded the contract for the Village Parkway UPRR Crossing Improvements project to New Look Contracting, Inc. Work is substantially complete with punchlist work and site cleanup underway. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the Village Parkway UPRR Crossing Improvements? PROPOSAL DETAILS/ANALYSIS: New Look Contracting, Inc. has submitted Partial Pay Request No. 2 in the amount of $168,844.13. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $27,306.35. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 2 for the Village Parkway UPRR Crossing Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 2 in the amount of $168,844.13 to New Look Contracting, Inc. for the Village Parkway UPRR Crossing Improvements. ATTACHMENTS: 1. Partial Pay Estimate No. 2. STAFF REPORT DATE: October 21, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: 2026 Benefit Renewal and Changes CORE STRATEGIES: ☐Vibrant, inclusive, connected community ☒Efficient, reliable, innovative services ☒Responsive, transparent, adaptive governance ☐Balanced Finances now and future ☐Managed Growth ☐Resilient Infrastructure BACKGROUND: Staff has received the 2026 renewal rates from Minnesota Public Employee Insurance Program (PEIP) - medical insurance. Staff worked with Grant Dattilo, DCI broker, to receive proposals for the private option for the MN Paid Leave (MNPL). We also accepted proposals for our Short-Term Disability, (STD), Long-Term Disability (LTD), Life, Dental, and Vision plans knowing any MNPL provider would most likely require purchasing ancillary benefits through them. An open enrollment meeting for employees is scheduled for October 28th. ISSUE BEFORE COUNCIL: Should Council approve the insurance renewal, change in provider and employer contributions? PROPOSAL DETAILS/ANALYSIS: The 2026 renewal rate for medical insurance coverage from Minnesota Public Employee Program (PEIP) increased just under 10% which was expected given recent trends. PEIP is the health insurance offered to non-represented employees working at least 30 hours per week. It includes two different plans, the High Option or the HSA Option plan, with two insurance carrier options to allow for maximum flexibility in meeting staff needs. In 2025, the City paid 100% of the premiums for the single coverage plans and a certain percentage of the premiums for the family plans depending on which plan was elected. Staff is recommending continuing this cost sharing for 2026. The new rates can be seen in the “2026 LE Benefits Rates” sheet attached. Staff recommend keeping the monthly City contributions to the Health Savings Account coinciding with the HSA plans at the current monthly rates of $125 for employee only and $250 for family coverage. As supported at the October 14th Workshop we will be partnering with Mutual of Omaha for STD, LTD, Life, Dental, Vision and Minnesota Paid Leave (MNPL). STD premiums have decreased significantly due to MNPL and liability decreasing for use of the plan. The new provider’s term covers leaves of 7-90 days. LTD coverage increased as previous coverage didn’t start until after 180 days and will now start after 90 days. The $25,000 Basic Life premium, which the City pays, will decrease slightly with the new provider. Dental coverage premiums paid by the City increase slightly. FISCAL IMPACT: Health Insurance rates increased just under 10% for 2026 . Although some rates have increased, the budget will still see significant savings for ancillary benefits switching to the new provider based on current provider rates and plan changes. OPTIONS: Approve the changes and contributions of the 2026 benefit offerings. Not approve the changes and contributions of the 2026 benefit offerings. RECOMMENDATION: (if pulled from Consent) Motion to approve the 2026 benefit providers and employer contributions including Resolution 2025-xx Approving Health Care Plan and Contribution Amounts to Employee Health Insurance Benefits for 2026 ATTACHMENTS: 2026 LE Benefits Rates Resolution 2025-069 Approving Health Care Plan and Contribution Amounts to Employee Health Insurance Benefits for 2026 Medical Plan 1st of the month Total Monthly Premium City's Contribution FTE Employee Monthly Cost Employee Per Pay Period Cost* Monthly City HSA Contribution PEIP - High - Single $718.94 $718.94 $0.00 $0.00 PEIP - High - Family $1,848.80 $1,479.04 $369.76 $184.88 PEIP - H S A - Single $508.54 $508.54 $0.00 $0.00 $125.00 PEIP - H S A - Family $1,286.06 $1,221.76 $64.30 $32.15 $250.00 Dental Plan Monthly Premium Single $42.02 Single + One $84.19 Family $127.18 Vision Plan Monthly Premium Single $6.41 Family $15.33 Health and Dental I.U.O.E Union Coverage (Effective 3/1/2026) Monthly Premium City's Contribution Employee Monthly Cost Family $1,675.00 $1,423.75 $251.25 Life & Disability Monthly Premium City's Contribution Life Insurance ($25,000) & AD&D $4.50 100% STD Insurance $0.07/$10 100% LTD Insurance $0.30/$100 100% MN Paid Leave 0.76% of wages PERA Public Employee Retirement Association Coordinated Fire Plan *Insurance premiums are only deducted from the first 2 paychecks each month 2026 City of Lake Elmo Benefit Rates and Contributions Employee ContributionEmployer Contribution FTE Employee Monthly Cost $0.00 $0.00 $0.00 City's Contribution 100% 100% 100% $0.00 $0.00 $0.00 Employee Per Pay Period Cost 17.7%11.8% 7.5%6.5% Employee Per Pay Period Cost Employee Monthly Cost $6.41 Employee Monthly Cost Employee Per Pay Period Cost* $125.63 $15.33 $3.21 $7.67 0.38% of wages Employer Per Pay Period Cost 0.38% of wages September 26, 2025 Karissa Goers City of Lake Elmo 3800 Laverne Avenue No Lake Elmo, MN 55042 RE: January 1, 2026 PEIP Renewal for City of Lake Elmo Dear Karissa: Thank you for your participation in the Public Employees Insurance Program (PEIP). We hope the program continues to fulfill your insurance needs. 2025 vs 2026 MEDICAL RATES Current Rate 2026 Renewal Rate Without Commission 2026 Renewal Rate With Commission Projected Enrollment High Option Single Family $657.22 $1,684.36 $678.94 $1,808.80 $718.94 $1,848.80 5 6 HSA Option Single Family $465.94 $1,172.78 $468.54 $1,246.06 $508.54 $1,286.06 6 8 In accordance with MN Stat. 471.61, renewal rates for retirees who are under age 65 are blended with the rates for active employees. Eligible retirees currently on continuation are included in the rate structure. The below information is being provided to you in accordance with the 2024 Transparency Amendment to the HITA legislation. Summary Agent Commissions Paid as Part of the Premium $40.00 PCPM / $16.67 PMPM Total Premium Dollars in the First 12 Month Period of the Quote, Not Including Commissions $324,327.00 Total Premium Dollars Per Member Per Month Not Including Commissions $450.00 Number of Expected Members 60 Type of Provider Network Broad Tiered Network HMO1 1The PEIP network operates as an HMO within each cost level tier. 2026 Actuarial Value Plan % of Total Allowed Costs 2026 Cost Sharing Projection Plan % of Total Allowed Costs High HSA HIGH HSA 89.8% 74.0% 93.6% 85.9% *Please find additional commentary regarding the source of these actuarial values and their applicability on page 4. City of Lake Elmo September 26, 2025 Page 2 The PEIP program continues to be in a strong financial position. However, we have seen claim costs increase significantly over the last 12 months. While the claims costs have varied across the groups in the program, a large driver of the increased claims cost came from prescription drugs, in particular GLP -1 weight loss drugs (increased over 30%). Because of these increased claims costs, the program wide premium increase needed for 2026 is a bit higher. There will be minimal changes to the PEIP plans for 2026: 1. Effective 1/1/2026, the mental health copayment for Cost Level 3 and Cost Level 4 for both High and HSA will decrease by $10 2. The Value plan is no longer offered in PEIP PEIP continues to offer unique features to public employer groups such as an individual choice of two network providers for each employee, along with two plan design options. Our administrative costs remain low by leveraging with the State of Minnesota employees’ contracts with the two network carriers. PLEASE READ CAREFULLY: The group enrollment commitment in PEIP statute 43A.316 has changed. Previously enrollment in PEIP required a two-year commitment, with an early termination option if a group received a renewal of 50% or more. The revised statute extends the enrollment commitment to four years, with an early termination option if you received a renewal of 20% or more. The goal of this change is to bring more stability to the pool. More stability helps to decrease volatility in renewal increases. In the first 10 years of the current pooling methodology, the plan had very high stability which resulted in average increases of approximately 3%. When the pool saw increased movement from our groups, the rate increases became higher. This return to stability will allow the plan to pool claims at a higher level which we anticipate will help keep rate volatility down. Your group is in year two of your two-year commitment so you will be automatically renewed under the new four year commitment statute, unless a termination notice is rec eived by 11.30.2025. During open enrollment, your insurance eligible employees have the opportunity to change health plans and carrier networks. Please have your open enrollment completed by November 16, 2025. The updated summaries and other enrollment information are included in your email. Forms can also be found on PEIP’s website at www.innovomn.com. Individual Medicare Advantage and Cost policies are available for your retirees over age 65. Please call Innovo Benefits Administration at 1-800-829-5601 or visit our website at www.innovomn.com. City of Lake Elmo September 26, 2025 Page 3 Employees and dependents who wish to change health plans or networks must complete an Enrollment Form (or online enrollment) for the change. A primary care clinic number for each member is required. Participants staying with the same carrier who wish to change their primary care clinic must contact the carrier directly. Primary care clinics can be changed at any time by calling the customer service number on the member’s ID card. The PEIP 2026 clinic directory will be available on the PEIP website at innovomn.com by October 13, 2025. IMPORTANT: Please be sure members review their clinics for any cost level changes. All completed enrollment forms and any changes to your group's eligibility requirements must be submitted to Innovo Benefits Administration, PEIP's administrator, by November 16th. Please plan your open enrollment to meet this deadline. No form is required for those employees maintaining current coverage. As the sponsor of the group insurance, you may change or add additional PEIP product options (e.g. life and dental coverages) and change your eligibility requirements at this time. Eligibility criteria includes the number of hours worked per week to be eligible, new employee waiting periods before coverage becomes effective, etc. Any changes made to your current eligibility policy must be made in writing and sent to Innovo. Please submit all forms via fax, email , Innovo Portal or mail to: Innovo Benefits Administration Attn: PEIP 7805 Telegraph Road, Suite 110 Bloomington, MN 55438 Secure Fax: 952-746-3108 Email: service@innovomn.com Please forward the renewal rate information to your COBRA, Minnesota continuation, disabled, and early retiree participants (if any). If PEIP manages your COBRA, Innovo will send out the information to these participants. If you have any questions, please call 952-746-3101 or 1-800-829-5601 or email shawn@innovomn.com. We look forward to another year of serving you. Sincerely, Shawn Byrne Manager CC: Agent (if applicable) City of Lake Elmo September 26, 2025 Page 4 2026 Actuarial Value3 Plan % of Total Allowed Costs 2026 Cost Sharing Projection4 Plan % of Total Allowed Costs High HSA HIGH HSA 89.8% 74.0% 93.6% 85.9% 3This minimum value calculator was released by the Department of Health and Human Services in conjunction with the final rule for determining minimum value, finalized as 45 CFR 156.145. This tool is being used to calculate actuarial value as required by Minnesota Statute 2023, section 471.6161, subdivision 8 as amended by Chapter 114, Article 1, Section 15. The HHS minimum value calculator utilizes 2009 data trended to 2014 to determine each plan’s actuarial value and relies solely on the Single coverage plan design. No employer premium or HRA/HSA contributions are included in these actuarial value calculations 4Using recent, actual claims data, as well as projected benefit changes, this represents PEIP’s estimated member cost sharing associated with the HIGH and HSA plans. This estimate is calculated using actual PEIP membership and claim experience for both Single and Family coverages, trended forward to 2026 and using 2026 plan designs. No employer premium or HRA/HSA contributions are included in these actuarial value calculations. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-069 A RESOLUTION APPROVING HEALTH CARE PLAN AND CITY CONTRIBUTION AMOUNTS TO EMPLOYEE HEALTH INSURANCE BENEFITS FOR 2026 WHEREAS, the Lake Elmo City Council has determined that it is in the best interest of the City to provide a health insurance plan to help maintain the health of its current employees and to enable the city to attract and retain a quality workforce; and WHEREAS, it is now necessary to determine the medical insurance plan and contributions to premium costs for the period from 1/1/2026 to 12/31/2026; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does approve the PEIP Advantage Plan for the period of 1/1/26 to 12/31/26; and FURTHER BE IT RESOLVED, that for calendar year 2026, the City of Lake Elmo’s contribution towards the cost of providing health insurance benefits through PEIP shall be as follows: High Plan: 100% of premium for single coverage and 80% of premium for family coverage. HSA Plan:100% of premium for single coverage and $125/month to HSA; 95% of premium for family coverage and $250/month to HSA. This resolution was adopted by the City Council of the City of Lake Elmo on this 21st day of October, 2025. _____________________________ Charles Cadenhead, Mayor ATTEST: ___________________________ Julie Johnson, City Clerk STAFF REPORT DATE: October 21, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Minnesota Paid Leave Compliance CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: At the October 14, 2025 Workshop, council gave the direction to move forward with the Staff recommendations for the compliance of the MN Paid Leave. ISSUE BEFORE COUNCIL: Does council approve the implementation plan for Lake Elmo’s compliance with MN Paid Leave? PROPOSAL DETAILS/ANALYSIS: Lake Elmo will be using a third party for an Equivalent Plan Substitution for paid leave. Staff will be allowed to use supplemental pay by using their earned accrued time. (ESST/Vacation/Comp Time) Premiums for the program will be split 50/50 by the employer and employee. FISCAL IMPACT: The City will be paying 0.38% of employee wages for the employer portion of the premium. (Approximately $16,000) OPTIONS: Approve the implementation plan for Lake Elmo’s compliance with MN Paid Leave. Not approve the implementation plan for Lake Elmo’s compliance with MN Paid Leave. RECOMMENDATION: (if pulled from Consent) Motion to approve the implementation plan for Lake Elmo’s compliance with MN Paid Leave. ATTACHMENTS: None STAFF REPORT DATE:October 21, 2025 PUBLIC HEARING TO:City Council FROM:Nate Stanley, City Engineer AGENDA ITEM: Public Improvement Hearing: Approve Resolution Ordering the Improvement for the 2026 Street and Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: The City Council authorized the preparation of a Feasibility Report for the 2026 Street and Utility Improvements at the June 3, 2025 meeting. The Feasibility Report was Accepted at the September 16, 2025 meeting. Also at the September 16th meeting, the City Council called for a Public Improvement Hearing. Pursuant to Minnesota Statutes, Section 429.011 to 429.111, a Public Improvement Hearing was noticed in the official newspaper on September 19, 2025 and September 26, 2025 to consider making the improvements. Individual notifications were sent to each address that will be assessed for the improvements. A copy of the published notice and mailed notice are attached to this item. ISSUE BEFORE COUNCIL: The City Council is respectfully requested to open the Public Improvement Hearing for the 2026 Street and Utility Improvements. Following the hearing, should the City Council Order the Improvements for the project? PROPOSAL DETAILS/ANALYSIS: The 2026 Street and Utility Improvements include pavement rehabilitation of three neighborhood areas programmed for construction in 2026, as categorized below: Lake Elmo Heights 26th Street North, Inwood Avenue North to Imperial Avenue North 27th Street North, Inwood Avenue North to Imperial Avenue North Imperial Avenue North Innsdale Avenue North, 27th Avenue North to CDS Lake Elmo Heights (Access from Stillwater Boulevard) Innsdale Avenue North, Stillwater Boulevard to CDS Eagle Point Creek Estates Inwood Avenue North, Stillwater Boulevard to CDS The proposed improvements in all three areas include a full depth reclamation of the street pavement section, with new bituminous pavement and installation of concrete curb and gutter. Storm sewer maintenance items are included in the scope including cleanup of outlet pipes, ditch grading, draintile installation, extension of storm sewer pipe, and replacement of drainage structures as recommended in the design documents. No street widening or geometric changes are proposed. It is recommended that “No Parking” signage be installed in accordance with the City’s Parking Restriction Guidance Policy as presented to the City Council with the preliminary design findings and recommendations. As outlined in the approved feasibility report, the street and drainage improvements are proposed to be partially assessed against the benefiting properties consistent with the City’s Special Assessment Policy. Street and drainage improvements are assessed at a rate of 30% of the total project costs for residential properties using a unit method. The remaining 70% of the project costs are paid through the city funds as determined by the Finance Director. Residential properties with direct access to the street, vacant lots, and lots with direct access from a private street are included as benefitting properties. Each property is assessed one unit unless the property can be subdivided using the current underlying land use and zoning regulations. Corner lots with direct access to two public streets are assessed 50% of the per unit basis when each street is improved. Street and drainage improvement assessments are levied over a 15-year period. All assessments are charged an interest rate of 1% over the bond rate for the project. The preliminary assessment roll detailing each benefiting property’s proposed assessment amount are included in the Feasibility Report and are summarized below. Table 1: Project Costs and Proposed Assessments Neighborhood Total Estimated Project Costs City Share of Project Cost Proposed Unit Assessment Total Assessment Revenue Lake Elmo Heights $2,024,000 $1,416,000 $15,200 for 40 units $608,000 Lake Elmo Heights (Innsdale Avenue N CDS from Stillwater Blvd) $158,000 $110,000 $6,800 for 7 units $47,600 Eagle Creek Point Estates (Inwood Avenue N CDS) $210,000 $139,000 $15,800 for 4 units $7,900 for 1 unit $71,000 Totals $2,392,000 $1,665,000 $727,000 FISCAL IMPACT: Approval of this resolution commits the City to enter into a design contract for the project. The estimated total project cost is $2,392,000 and based on current construction pricing, project contingencies for unforeseen conditions incurred curing construction, and engineering design and construction services fees. The final assessment calculations will be updated at the end of the project when final project costs are known. The City Council will have the opportunity to adjust the assessment amounts according to the known costs next fall to reflect any savings realized on the project. The improvements will be funded through a combination of special assessments, bonds, and city funds as determined by the Finance Director. OPTIONS: Open a Public Improvement Hearing for the 2026 Street and Utility Improvements Following the Hearing: Order the Public Improvements Do not move forward with this project RECOMMENDATION: Staff is recommending the City Council approve a Resolution Ordering the Improvement for the 2026 Street and Utility Improvements. The Recommended motion is as follows: Motion to approve Resolution No. 2025-070, Ordering the Improvements for the 2026 Street and Utility Improvements and the Preparation of Plans and Specifications for the recommended improvements outlined in the Feasibility Report dated September 9, 2025. Staff is also recommending the City Council authorize the City Administrator to enter into a contract for the project design phase services in the not-to-exceed amount of $138,600. The Recommended motion is as follows: Motion to authorize the City Administrator to enter into a contract with Bolton & Menk, Inc. for the final design and bidding phase services in the not-to-exceed amount of $138,600 for the 2026 Street and Utility Improvements. ATTACHMENTS: 1.Resolution Ordering the Improvements for the 2026 Street and Utility Improvements. 2.Notice of Hearing on Improvements. 3.Preliminary Assessment Roll. 4.Location Map. 5.Proposed Improvements. 6.Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-070 A RESOLUTION ORDERING THE IMPROVEMENT AND PREPARTION OF PLANS AND SPECIFICATIONS FOR THE 2026 STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a resolution passed by the City Council on the 3rd day of June 2025, a feasibility report has been prepared by Bolton and Menk, Inc. for the 2026 Street and Utility Improvements; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 21st day of October 2025, at which all persons desiring to be heard were given the opportunity to be heard thereon; and WHEREAS, the feasibility report prepared by Bolton and Menk, Inc., and dated September 9, 2025 states that the project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED, 1.Such improvement is deemed necessary, cost-effective, and feasible as detailed in the Feasibility Report dated September 9, 2025. 2.Such improvement is hereby ordered as proposed in the council resolution adopted this 21st day of October, 2025. 3.The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax-exempt bonds. 4.The City Engineer is hereby designated as the engineer for making this improvement. The engineer, and their consultants, shall oversee the preparation of the Plans and Specifications for the making of such improvement. 5.The City Engineer shall retain the services of a consulting engineering firm to assist, where needed, to prepare Plans and Specifications for the making of such improvement and to assist the City Engineer during the bidding phase of the improvement as requested. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY-FIRST DAY OF OCTOBER, 2025. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal)Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT 2026 STREET AND UTILITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday, October 21, 2025, at or approximately after 7:00 PM to consider the making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to 429.111: Street and drainage improvements consisting of full depth reclamation of the street pavement section, with new bituminous pavement and new concrete curb and gutter. As part of the improvements the project will incorporate the restoration of the existing drainage system along the streets and right-of-way, including repair and/or replacement of existing drainage pipe and structures. The project includes approximately 7,500 feet (1.4 miles) of public streets including the following segments: Lake Elmo Heights: • 26th Street North, from Inwood Avenue North to Imperial Avenue North. • 27th Street North, from Inwood Avenue North to Imperial Avenue North. • Imperial Avenue North. • Innsdale Avenue North, from 27th Avenue North to south cul-de-sac. Lake Elmo Heights (Access from Stillwater Boulevard): • Innsdale Avenue North, from Stillwater Boulevard to the south cul-de-sac. Eagle Point Creek Estates: • Inwood Avenue North, from Stillwater Boulevard to the north cul-de-sac. The area proposed to be assessed for these improvements include properties abutting or properties that gain direct driveway access from the above referenced streets. The estimated total cost for the street and drainage improvements is $2,024,000 for the Lake Elmo Heights Neighborhood, $158,000 for the Lake Elmo Heights (Access from Stillwater Boulevard) Neighborhood, and $210,000 for the Eagle Point Creek Estates Neighborhood. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard during this meeting. DATED: September 16, 2025 BY ORDER OF THE LAKE ELMO CITY COUNCIL Charles Cadenhead, Mayor (Published in the Stillwater Gazette on September 19, 2025 and September 26, 2025) CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLLPAGE 1 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1FLEMING PATRICK R & MADELEINE2696IMPERIALAVE N2696IMPERIALAVE NLAKE ELMOMN5504221029212200041$15,2002KELTON KENNETH C & MARCELA M2760IMPERIALAVE N2760IMPERIALAVE NLAKE ELMOMN5504221029212200051$15,2003RAUTIO CLARENCE A & PATRICIA A2850IMPERIALAVE N2850IMPERIALAVE NLAKE ELMOMN5504221029212200061$15,2004LESSARD DAVID J & MICHELLE2890IMPERIALAVE N2890IMPERIALAVE NLAKE ELMOMN5504221029212200071$15,2005BODEN GLENN J & IRENE M2895IMPERIALAVE N2895IMPERIALAVE NLAKE ELMOMN5504221029212200081$15,2006HERZOG JAMES R & JODY L2841IMPERIALAVE N2841IMPERIALAVE NLAKE ELMOMN5504221029212200091$15,2007STATON COLLEEN2811IMPERIALAVE N2811IMPERIALAVE NLAKE ELMOMN5504221029212200101$15,2008PIERCE JULIE A & TIMOTHY T2769IMPERIALAVE N2769IMPERIALAVE NLAKE ELMOMN5504221029212200111$15,2009DEUTSCH SCOTT & MARY M2699IMPERIALAVE N2699IMPERIALAVE NLAKE ELMOMN5504221029212200121$15,20010RICHERT RAYMOND A & PAMELA D2678IMPERIALAVE N2678IMPERIALAVE NLAKE ELMOMN5504221029212300101$15,20011PAULETTE F GREENGARD TRS2677IMPERIALAVE N2677IMPERIALAVE NLAKE ELMOMN5504221029212300111$15,20012FAGELY TERRY P & NANCY L2656IMPERIALAVE N2656IMPERIALAVE NLAKE ELMOMN5504221029212300091$15,20013FOSTER C KEVIN & BRENDA L2655IMPERIALAVE N2655IMPERIALAVE NLAKE ELMOMN5504221029212300121$15,20014PRUDHOMME GEORGE T & ANTOINETTE PRUDHOMME2618IMPERIALAVE N2618IMPERIALAVE NLAKE ELMOMN5504221029212300081$15,20015MAHER CHRIS & KASSI2580IMPERIALAVE N2580IMPERIALAVE NLAKE ELMOMN5504221029212300071$15,20016EKMAN JOHN R & DEBORAH A2528IMPERIALAVE N2528IMPERIALAVE NLAKE ELMOMN5504221029212300061$15,20017ROTH DONALD J & ANNE M815426THST N815426THST NLAKE ELMOMN5504221029212300131$15,20018YANG PAO & TIA L811926THST N811926THST NLAKE ELMOMN5504221029212300051$15,20019BRADY JOHN H & DAWN A816526THST N816526THST NLAKE ELMOMN5504221029212300041$15,20020LINIEWICZ PHILIP A & MARCIA L822626THST N822626THST NLAKE ELMOMN5504221029212300141$15,20021WAGNER JEFFREY T & JULIE A821526THST N821526THST NLAKE ELMOMN5504221029212300031$15,20022FRAZIER JACOB828426THST N828426THST NLAKE ELMOMN5504221029212400131$15,20023STEVEN A GURNEY & BARBARA J GURNEY TRS828126THST N828126THST NLAKE ELMOMN5504221029212400101$15,20024GLEASON GARRETT L & PATRICIA M836426THST N836426THST NLAKE ELMOMN5504221029212400121$15,20025FRANZWA ROBERT J836726THST N836726THST NLAKE ELMOMN5504221029212400091$15,20026SALCHOW GREGORY A & CATHERINE845426THST N845426THST NLAKE ELMOMN5504221029212400111$15,20027VEJTRUBA JOHN H & WENDY T845726THST N845726THST NLAKE ELMOMN5504221029212400081$15,20028PEREZ JUAN M JR & TRICIA824427THST N824427THST NLAKE ELMOMN5504221029212100191$15,20029HELWIG ROBERT E824727THST N824727THST NLAKE ELMOMN5504221029212100201$15,20030JOHN P YARUSSO & ROCHELE M YARUSSO TRS828227THST N828227THST NLAKE ELMOMN5504221029212100181$15,20031MEYER STEVEN J & AMY E830127THST N830127THST NLAKE ELMOMN5504221029212100211$15,20032SLUSS ROBERT A831027THST N831027THST NLAKE ELMOMN5504221029212100171$15,20033MEAR ROBERT L & LEANNE M834127THST N834127THST NLAKE ELMOMN5504221029212400011$15,20034BERNARDY SHARON835227THST N835227THST NLAKE ELMOMN5504221029212100161$15,20035RODAS GABRIELLA N837527THST N837527THST NLAKE ELMOMN5504221029212400021$15,20036BITKER DAVID W & MICHELE T847827THST N847827THST NLAKE ELMOMN5504221029212100151$15,20037BREHEIM KELLEY C & RUSTY D848327THST N848327THST NLAKE ELMOMN5504221029212400041$15,20038YANG ROBERT & MAI2626INNSDALEAVE N2626INNSDALEAVE NLAKE ELMOMN5504221029212400031$15,20039JAMES & JANICE ROTH FAMILY LIVING TRS2655INNSDALEAVE N2655INNSDALEAVE NLAKE ELMOMN5504221029212400051$15,20040OLSON BRYANT & KATELIND MCKINSTER2621INNSDALEAVE N2621INNSDALEAVE NLAKE ELMOMN5504221029212400061$15,20041HENRY WILLIAM F & SUSAN L2960INNSDALEAVE N2960INNSDALEAVE NLAKE ELMOMN5504221029212100051$6,80042VALENTO JOHN R2930INNSDALEAVE N2930INNSDALEAVE NLAKE ELMOMN5504221029212100061$6,80043SACCOMAN DIANA L2906INNSDALEAVE N2906INNSDALEAVE NLAKE ELMOMN5504221029212100071$6,80044SCHILL LINDA L2876INNSDALEAVE N2876INNSDALEAVE NLAKE ELMOMN5504221029212100081$6,80045MARIA M K LAI TRS 02/20/152895INNSDALEAVE N2895INNSDALEAVE NLAKE ELMOMN5504221029212100091$6,80046FRANZWA JOHN A ETAL2935INNSDALEAVE N2935INNSDALEAVE NLAKE ELMOMN5504221029212100101$6,80047MORELLI MATT J & ALICIA M2965INNSDALEAVE N2965INNSDALEAVE NLAKE ELMOMN5504221029212100111$6,80048BERG JEFFREY R & JENNIFER L 8488STILLWATERBLVD N8488STILLWATERBLVDLAKE ELMOMN5504216029213400020.5$7,90049DEW ROBERT S & ROBBIN R3036INWOODAVE N3036INWOODAVE NLAKE ELMOMN5504216029213400191$15,80050KRANK BRADLEY P3082INWOODAVE N3082INWOODAVE NLAKE ELMOMN5504216029213400181$15,80051MUA KHAMSUKE W & LEE Y3077INWOODAVE N3077INWOODAVE NLAKE ELMOMN5504216029214300111$15,80052FRITS MICHAEL & ELLEN3033INWOODAVE N3033INWOODAVE NLAKE ELMOMN5504216029214300101$15,800TOTAL$726,700ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLL - LAKE ELMO HEIGHTSPAGE 2 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1FLEMING PATRICK R & MADELEINE2696IMPERIALAVE N2696IMPERIALAVE NLAKE ELMOMN5504221029212200041$15,2002KELTON KENNETH C & MARCELA M2760IMPERIALAVE N2760IMPERIALAVE NLAKE ELMOMN5504221029212200051$15,2003RAUTIO CLARENCE A & PATRICIA A2850IMPERIALAVE N2850IMPERIALAVE NLAKE ELMOMN5504221029212200061$15,2004LESSARD DAVID J & MICHELLE2890IMPERIALAVE N2890IMPERIALAVE NLAKE ELMOMN5504221029212200071$15,2005BODEN GLENN J & IRENE M2895IMPERIALAVE N2895IMPERIALAVE NLAKE ELMOMN5504221029212200081$15,2006HERZOG JAMES R & JODY L2841IMPERIALAVE N2841IMPERIALAVE NLAKE ELMOMN5504221029212200091$15,2007STATON COLLEEN2811IMPERIALAVE N2811IMPERIALAVE NLAKE ELMOMN5504221029212200101$15,2008PIERCE JULIE A & TIMOTHY T2769IMPERIALAVE N2769IMPERIALAVE NLAKE ELMOMN5504221029212200111$15,2009DEUTSCH SCOTT & MARY M2699IMPERIALAVE N2699IMPERIALAVE NLAKE ELMOMN5504221029212200121$15,20010RICHERT RAYMOND A & PAMELA D2678IMPERIALAVE N2678IMPERIALAVE NLAKE ELMOMN5504221029212300101$15,20011PAULETTE F GREENGARD TRS2677IMPERIALAVE N2677IMPERIALAVE NLAKE ELMOMN5504221029212300111$15,20012FAGELY TERRY P & NANCY L2656IMPERIALAVE N2656IMPERIALAVE NLAKE ELMOMN5504221029212300091$15,20013FOSTER C KEVIN & BRENDA L2655IMPERIALAVE N2655IMPERIALAVE NLAKE ELMOMN5504221029212300121$15,20014PRUDHOMME GEORGE T & ANTOINETTE PRUDHOMME2618IMPERIALAVE N2618IMPERIALAVE NLAKE ELMOMN5504221029212300081$15,20015MAHER CHRIS & KASSI2580IMPERIALAVE N2580IMPERIALAVE NLAKE ELMOMN5504221029212300071$15,20016EKMAN JOHN R & DEBORAH A2528IMPERIALAVE N2528IMPERIALAVE NLAKE ELMOMN5504221029212300061$15,20017ROTH DONALD J & ANNE M815426THST N815426THST NLAKE ELMOMN5504221029212300131$15,20018YANG PAO & TIA L811926THST N811926THST NLAKE ELMOMN5504221029212300051$15,20019BRADY JOHN H & DAWN A816526THST N816526THST NLAKE ELMOMN5504221029212300041$15,20020LINIEWICZ PHILIP A & MARCIA L822626THST N822626THST NLAKE ELMOMN5504221029212300141$15,20021WAGNER JEFFREY T & JULIE A821526THST N821526THST NLAKE ELMOMN5504221029212300031$15,20022FRAZIER JACOB828426THST N828426THST NLAKE ELMOMN5504221029212400131$15,20023STEVEN A GURNEY & BARBARA J GURNEY TRS828126THST N828126THST NLAKE ELMOMN5504221029212400101$15,20024GLEASON GARRETT L & PATRICIA M836426THST N836426THST NLAKE ELMOMN5504221029212400121$15,20025FRANZWA ROBERT J836726THST N836726THST NLAKE ELMOMN5504221029212400091$15,20026SALCHOW GREGORY A & CATHERINE845426THST N845426THST NLAKE ELMOMN5504221029212400111$15,20027VEJTRUBA JOHN H & WENDY T845726THST N845726THST NLAKE ELMOMN5504221029212400081$15,20028PEREZ JUAN M JR & TRICIA824427THST N824427THST NLAKE ELMOMN5504221029212100191$15,20029HELWIG ROBERT E824727THST N824727THST NLAKE ELMOMN5504221029212100201$15,20030JOHN P YARUSSO & ROCHELE M YARUSSO TRS828227THST N828227THST NLAKE ELMOMN5504221029212100181$15,20031MEYER STEVEN J & AMY E830127THST N830127THST NLAKE ELMOMN5504221029212100211$15,20032SLUSS ROBERT A831027THST N831027THST NLAKE ELMOMN5504221029212100171$15,20033MEAR ROBERT L & LEANNE M834127THST N834127THST NLAKE ELMOMN5504221029212400011$15,20034BERNARDY SHARON835227THST N835227THST NLAKE ELMOMN5504221029212100161$15,20035RODAS GABRIELLA N837527THST N837527THST NLAKE ELMOMN5504221029212400021$15,20036BITKER DAVID W & MICHELE T847827THST N847827THST NLAKE ELMOMN5504221029212100151$15,20037BREHEIM KELLEY C & RUSTY D848327THST N848327THST NLAKE ELMOMN5504221029212400041$15,20038YANG ROBERT & MAI2626INNSDALEAVE N2626INNSDALEAVE NLAKE ELMOMN5504221029212400031$15,20039JAMES & JANICE ROTH FAMILY LIVING TRS2655INNSDALEAVE N2655INNSDALEAVE NLAKE ELMOMN5504221029212400051$15,20040OLSON BRYANT & KATELIND MCKINSTER2621INNSDALEAVE N2621INNSDALEAVE NLAKE ELMOMN5504221029212400061$15,200TOTAL$608,000ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLL - INNSDALE AVE NPAGE 3 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1HENRY WILLIAM F & SUSAN L2960INNSDALEAVE N2960INNSDALEAVE NLAKE ELMOMN5504221029212100051$6,8002VALENTO JOHN R2930INNSDALEAVE N2930INNSDALEAVE NLAKE ELMOMN5504221029212100061$6,8003SACCOMAN DIANA L2906INNSDALEAVE N2906INNSDALEAVE NLAKE ELMOMN5504221029212100071$6,8004SCHILL LINDA L2876INNSDALEAVE N2876INNSDALEAVE NLAKE ELMOMN5504221029212100081$6,8005MARIA M K LAI TRS 02/20/152895INNSDALEAVE N2895INNSDALEAVE NLAKE ELMOMN5504221029212100091$6,8006FRANZWA JOHN A ETAL2935INNSDALEAVE N2935INNSDALEAVE NLAKE ELMOMN5504221029212100101$6,8007MORELLI MATT J & ALICIA M2965INNSDALEAVE N2965INNSDALEAVE NLAKE ELMOMN5504221029212100111$6,800TOTAL$47,600ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLL - INWOOD AVE NPAGE 4 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1BERG JEFFREY R & JENNIFER L 8488STILLWATERBLVD N8488STILLWATERBLVDLAKE ELMOMN5504216029213400020.5$7,9002DEW ROBERT S & ROBBIN R3036INWOODAVE N3036INWOODAVE NLAKE ELMOMN5504216029213400191$15,8003KRANK BRADLEY P3082INWOODAVE N3082INWOODAVE NLAKE ELMOMN5504216029213400181$15,8004MUA KHAMSUKE W & LEE Y3077INWOODAVE N3077INWOODAVE NLAKE ELMOMN5504216029214300111$15,8005FRITS MICHAEL & ELLEN3033INWOODAVE N3033INWOODAVE NLAKE ELMOMN5504216029214300101$15,800TOTAL$71,100ADDRESS MAILING ADDRESS 3036 3082 3077 3033 2960 2930 2906 2876 2965 2935 2895 8244 8247 8282 8301 8310 8352 8478 8375 8483 8341 2655 2621 2626 8284 8281 8364 8367 8454 8457 8154 8226 8119 8165 8215 2528 2580 2618 2656 2678 2696 2655 2677 2699 2760 2850 2890 2895 2841 2811 2769 Imperial Avenue N27th Street N 26th Stre e t N Innsdale Avenue NInnsdale Avenue NInwood Avenue NInwood Avenue NStillwater Boule v a r d N 8488 H:\LKELMN\25X139309000\CAD\C3D\Feasibility Report Figures\FIGR-139309-Assessable Properties.dwg 9/9/2025 8:57:51 AMR 2026 Street and Utility Improvements City of Lake Elmo Assessable Properties - Lake Elmo Heights; Inwood Ave N; Innsdale Ave N September 2025 LEGEND ASSESSABLE PROPERTY R FEETSCALE 0 200 400 HORZ. H:\LKELMN\25X139309000\CAD\C3D\Feasibility Report Figures\FIGR-139309-Location Map.dwg 9/9/2025 8:57:31 AMR 2026 Street and Utility Improvements City of Lake Elmo Location Map September 2025 R LEGEND LAKE ELMO HEIGHT EAGLE POINT CREEK ESTATES LAKE ELMO HEIGHTS EAGLE POINT CREEK ESTATES 3036 3082 3077 3033 2960 2930 2906 2876 2965 2935 2895 8244 8247 8282 8301 8310 8352 8478 8375 8483 8341 2655 2621 2626 8254 8284 8281 8364 8367 8454 8457 8154 8226 8119 8165 8215 2528 2580 2618 2656 2678 2696 2655 2677 2699 2760 2850 2890 2895 2841 2811 2769 Imperial Avenue N27th Street N 26th Stree t N Innsdale Avenue NInnsdaleAvenue NInwoodAvenue NInwood Avenue NStillwater Bou l e v a r d N C C CC E CC CC HC C C C C CC C CC C C CCCC C C GC CC C C CC C CC C C CC CC CC HF CC CC C C C C C FH CC C G C C C GP OEllllllllllllllllllllllllllllllll llllllllllllllllllllllllll l l l l l l l l l l l l l l lllllllD D D D D D D >>>>>>>>>>>>>>>>>>>>>>>>>>l l l l l l l l l l l lD 30' F/C TO F/C 60' ROW 30' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW 30' F/C TO F/C 60' ROW 28' F/C TO F/C 60' ROW STORM SEWER REPAIR AND REPLACEMENT AS NEEDED (TYP.)H:\LKELMN\25X139309000\CAD\C3D\Feasibility Report Figures\FIGR-139309-Proposed Street Improvements.dwg 9/9/2025 8:57:41 AMR 2026 Street and Utility Improvements City of Lake Elmo Proposed Street and Storm Sewer Improvements September 2025 LEGEND STREET IMPROVEMENTS: RECLAMATION WITH NEW CURB AND GUTTER EXISTING STORM SEWER EXISTING WATERMAIN PROPOSED STORM SEWER IMPROVEMENTS R FEETSCALE 0 200 400 HORZ. >>D l >> 3507 High Point Drive North Bldg. 1 – Suite E130 Oakdale, MN 55128 Phone: (651) 704-9970 Bolton-Menk.com 2026 Street and Utility Improvements Lake Elmo, MN Project No.: 139309 JUNE 3, 2025 Council authorizes preparation of Preliminary Design, Geotechnical Services and Feasibility Report. AUGUST 21, 2025 Neighborhood informational meeting on scope of improvements. SEPTEMBER 16, 2025 Presentation of Feasibility Report and Preliminary Design, City Council accepts Feasibility Report and orders Public Hearing on improvements. OCTOBER 2, 2025 Neighborhood informational meeting to review improvements and preliminary assessments. OCTOBER 21, 2025 Council conducts Public Hearing on improvements and orders Preparation of Final Plans and Specifications. JANUARY 6, 2026 Council Approves Final Plans and authorizes Advertisement for Bids FEBRUARY 5, 2026 Project Bid Date: Receive Contractor Bids. FEBRUARY 17, 2026 Council accepts Bids and awards Contract. MARCH, 2026 Conduct Pre-Construction Meeting and issue Notice to Proceed. · AUGUST 28, 2026 Substantial Completion. · OCTOBER 16, 2026 Final Completion. *Final Assessment Hearing Schedule TBD STAFF REPORT DATE:October 21, 2025 PUBLIC HEARING TO:City Council FROM:Nate Stanley, City Engineer AGENDA ITEM: Adopt Final Assessment Roll for the 2025 Street and Utility Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Sarah Sonsalla, City Attorney Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On September 16, 2025, the City Council approved a Resolution declaring the costs to be assessed, ordering the preparation of the proposed assessment, and calling for the hearing on proposed assessment for the 2025 Street and Utility Improvements. Mailed notice has been provided to each assessed property and notice of the public hearing has been published in the local paper. ISSUE BEFORE COUNCIL: The City Council is respectfully requested to hold a Public Hearing for the proposed assessments for the 2025 Street and Utility Improvements. Following the hearing, should the City Council adopt the final assessment roll? PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429, the Council must declare the amount to be assessed against the benefitting properties and the Hearing on the proposed Assessment for these Improvements must be held. Staff has enclosed a proposed Final Assessment Roll which has been calculated in accordance with the approved Feasibility Report and the City’s Special Assessment Policy. Based on the anticipated final project costs, the estimated total project cost is $2,015,000, which is approximately 22% below the preliminary estimate. A portion of the project is proposed to be assessed to the benefitting properties; for street and drainage improvements, 30% of the project is assessed to the benefitting properties. Based on the anticipated final project costs, the residential unit assessments for the Project Neighborhoods can be adjusted as shown in Table 1. Assessments for street and drainage improvements will be levied over a 15-year period and charged an interest rate of 5.5%. Table 1: Preliminary and Final Assessment Amounts Neighborhood Preliminary Unit Assessment Preliminary Assessment Revenue Final Unit Assessment Final Assessment Revenue Irish Court $10,700 for 7 units $74,900 $8,300 for 7 units $58,100 Teal Pass Estates $17,500 for 13 units $227,500 $13,500 for 13 units $175,500 55th St / 57th St / Julep Way $14,200 for 16 units $227,200 $11,000 for 16 units $176,000 Lake Elmo Vista (55th St) $22,300 for 5 units $11,150 for 1 unit $122,650 $17,200 for 5 units $8,600 for 1 unit $94,600 Prairie Hamlet $7,750 for 17 units $131,750 $6,000 for 17 units $102,000 Totals $784,000 $606,200 FISCAL IMPACT: The estimated total project cost at completion is $2,015,000; of these costs, $606,200 will be specially assessed. The remaining costs will be funded through the project bond proceeds and other city sources as determined by the Finance Director. OPTIONS: Open a Public Hearing on the 2025 Final Assessments Following the Hearing: Approve a Resolution Adopting the Final Assessment Roll. Do not move forward with the Assessment as proposed. RECOMMENDATION: Staff is recommending the City Council approve a Resolution Adopting the Final Assessment Roll for the 2025 Street and Utility Improvements, the recommended motion for this action is as follows: Motion to approve Resolution No. 2025-071, Adopting the Final Assessment Roll for the 2025 Street and Utility Project. ATTACHMENTS: 1.Resolution Adopting the Final Assessment Roll. 2.Notice of Hearing on the Proposed Assessment. 3.Estimate to Complete – Total Project Cost Summary. 4.Final Assessment Roll. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-071 A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE 2025 STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the 2025 Street and Utility Improvements including street and drainage improvements. NOW, THEREFORE, BE IT RESOLVED, 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.Such assessment shall be payable in equal annual installments extending over 15 years for street and drainage improvements, the first of the installments to be payable on or before the first Monday in January, 2026 and shall bear interest at the rate of 5.5 percent per annum from the adoption date of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2025. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3.The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 or interest will be charged through December 31 of the next succeeding year. 4.The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY-FIRST DAY OF OCTOBER, 2025. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal)Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT 2025 STREET AND UTILITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday October 21, 2025 at, or approximately after, 7:00 P.M. at Lake Elmo City Hall to consider, and possibly adopt, the proposed assessment against abutting properties for the 2025 Street and Utility Improvements. Adoption by the Council of the proposed assessment may occur at the hearing. The following describes the proposed improvements and area(s) to be assessed: Street and drainage improvements along the public streets within the Irish Court, Teal Pass Estates, Judith Mary Manor, Rolling Hills Estates, Lake Elmo Vista, and Prairie Hamlet neighborhoods, including the reclamation of the street with new bituminous pavement and new concrete curb and gutter. As part of the street improvements the project incorporated partial storm sewer repair and restoration of the existing street drainage system. The project includes approximately 8,000 feet (1.5 miles) of public streets including the following segments: Irish Court Neighborhood: • Irish Court North, from Lake Jane Trail to south end cul-de-sac. Teal Pass Estates Neighborhood: • Jasper Avenue North, from Jane Road to the north cul-de-sac. • 49th Street North, from Jasper Avenue to Jerome Avenue. • Jerome Avenue North, from 49th Street to the east cul-de-sac. 55th Street / 57th Street / Julep Way Neighborhood: • 55th Street North, from 57th Street to the north cul-de-sac (Judith Mary Manor). • 57th Street North, from 55th Street to Julep Way (Rolling Hills Estates). • Julep Way North, from 57th Street to the south cul-de-sac (Lake Elmo Vista). Lake Elmo Vista (55th Street): • 55th Street North, from Keats Avenue to the west cul-de-sac. Prairie Hamlet Neighborhood: • 59th Street Court North, from Keats Avenue to the west loop. You may at any time prior to certification of the assessment to the county auditor on November 21, 2025, pay the entire assessment on such property to the City Clerk with interest accrued to the date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk prior to November 20, 2025. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 (for the assessment to be certified to County Auditor) or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 5.50 percent per year. Once assessments are certified to the County, the assessments are payable in equal annual installments extending over a period of 15 years for street and drainage improvements, the first of the installments to be payable on or before the first Monday in January 2026 and will bear interest at the rate of 5.50 percent per annum from the date of adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2025. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on file for public inspection at the City Clerk’s office. The total street improvement amount to be assessed is $606,200. The City contribution for the overall improvement project is $1,408,800. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom it would be a hardship to make payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s military orders, for whom it would be a hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for determining a hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED: September 16, 2025 BY ORDER OF THE LAKE ELMO CITY COUNCIL Charles Cadenhead, Mayor (Published in the Stillwater Gazette on September 19, 2025) CITY OF LAKE ELMO 2025 STREET AND UTILITY IMPROVEMENTS PROJECT NO. 24X.137240 FEASIBILITY REPORT ESTIMATE TO COMPLETE FINAL PROJECT TOTAL PROJECT COST $2,609,000 $2,015,000 TOTAL COST: IRISH CT N $248,000 $191,000 Assessable Street and Drainage Improvements $74,900 $58,100 Residential Assessable Parcels 7 7 Residential Unit Assessment Amount $10,700 $8,300 TOTAL COST: TEAL PASS ESTATES $759,000 $586,000 Assessable Street and Drainage Improvements $227,500 $175,500 Residential Assessable Parcels 13 13 Residential Unit Assessment Amount $17,500 $13,500 TOTAL COST: 55TH ST / 57TH ST / JULEP WAY NEIGHBORHOOD $757,000 $585,000 Assessable Street and Drainage Improvements $227,200 $176,000 Residential Assessable Parcels 16 16 Residential Unit Assessment Amount $14,200 $11,000 TOTAL COST: LAKE ELMO VISTA (55TH ST N) NEIGHBORHOOD $408,000 $315,000 Assessable Street and Drainage Improvements $122,650 $94,600 Residential Assessable Parcels 5.5 5.5 Residential Unit Assessment Amount $22,300 $17,200 TOTAL COST: PRAIRIE HAMLET NEIGHBORHOOD $437,000 $338,000 Assessable Street and Drainage Improvements $131,750 $102,000 Residential Assessable Parcels 17 17 Residential Unit Assessment Amount $7,750 $6,000 CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSIRISH COURT NFINAL ASSESSMENT ROLLPAGE 1 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1GILBERT CYNTHIA D4190IRISHCT N4190IRISHCT NLAKE ELMOMN5504209029214300171$8,3002LEROL MARVIN J JR & KAREN J4150IRISHCT N4150IRISHCT NLAKE ELMOMN5504209029214300181$8,3003STUCCI GARY M & MARIE D4110IRISHCT N4110IRISHCT NLAKE ELMOMN5504209029214300191$8,3004BOTTOLFSON KEVIN & JEAN4070IRISHCT N4070IRISHCT NLAKE ELMOMN5504209029214300201$8,3005MILLER CRAIG A & CHERYL M4071IRISHCT N4071IRISHCT NLAKE ELMOMN5504209029214300211$8,3006FALCO KATHLEEN M & MICHAEL J4101IRISHCT N4101IRISHCT NLAKE ELMOMN5504209029214300221$8,3007HILL ERIC C & EILEEN M4141IRISHCT N4141IRISHCT NLAKE ELMOMN5504209029214300231$8,300TOTAL$58,100ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTS55TH ST / 57TH ST / JULEP WAYFINAL ASSESSMENT ROLLPAGE 2 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1KARL E BROGREN & SANDRA J BROGREN JT TRS969655THST N969655THST NLAKE ELMOMN5504203029212100041$11,0002CONBOY KIMBERLY P & THOMAS974455THST N974455THST NLAKE ELMOMN5504203029212100051$11,0003SANDBERG ROCHELLE M979855THST N979855THST NLAKE ELMOMN5504203029212100061$11,0004HUGHES ALEXANDER974755THST N974755THST NLAKE ELMOMN5504203029212100071$11,0005PAWLUK GARTH R & SUSAN M971955THST N971955THST NLAKE ELMOMN5504203029212100081$11,0006TAIPALE HARVEY J & GAYLE E927557THST N927557THST NLAKE ELMOMN5504203029212400061$11,0007BERGIE BRADLEY L TRS & MARCIA A BERGIE TRS948157THST N948157THST NLAKE ELMOMN5504203029211300061$11,0008MOUA REBA & XIONG954357THST N954357THST NLAKE ELMOMN5504203029211300071$11,0009JOSTES ERIK E & DENISE956857THST N956857THST NLAKE ELMOMN5504203029211300051$11,00010KENFIELD GREG & NATALIA CASCI960557THST N960557THST NLAKE ELMOMN5504203029211300081$11,00011LISA L BURBAN TRS961257THST N961257THST NLAKE ELMOMN5504203029211300041$11,00012VANG BLIA Y5660JULEPWAY N5660JULEPWAY NLAKE ELMOMN5504203029211300141$11,00013WADE A FICK TRS5638JULEPWAY N5638JULEPWAY NLAKE ELMOMN5504203029211300131$11,00014YOUNG JAMES & BREE5611JULEPWAY N5611JULEPWAY NLAKE ELMOMN5504203029211300121$11,00015RICHARD K KAISER & RHONDA J KIMLER TRS5629JULEPWAY N5629JULEPWAY NLAKE ELMOMN5504203029211300111$11,00016WARNSHOLZ REYNOLD A & LINDA M RAMSAY5673JULEPWAY N5673JULEPWAY NLAKE ELMOMN5504203029211300101$11,000TOTAL$176,000ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSTEAL PASS ESTATESFINAL ASSESSMENT ROLLPAGE 3 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1BACHO BASSAM & KARA PETTIGREW9160JANERD N9160JANERD NLAKE ELMOMN5504210029212200131$13,5002HAWKINS RICHARD CARMON & ANN M4850JASPERAVE N4850JASPERAVE NLAKE ELMOMN5504210029212200181$13,5003JOHNSON THOMAS R JR & NANCY T JOHNSON4960JASPERAVE N4960JASPERAVE NLAKE ELMOMN5504210029212200201$13,5004JOHNSON DAVID J & MARY B4980JASPERAVE N4980JASPERAVE NLAKE ELMOMN5504210029212200211$13,5005PORCHER HELMUT S K & JOAN P A4990JASPERAVE N4990JASPERAVE NLAKE ELMOMN5504203029213300171$13,5006EDWIN A RANEY LIVING TRS4989JASPERAVE N4989JASPERAVE NLAKE ELMOMN5504203029213300181$13,5007LARSON ERIC G & SARAH J919149THST N919149THST NLAKE ELMOMN5504210029212200221$13,5008TORGRIMSON TYLER & KARA JOHNSON4880JEROMEAVE N4880JEROMEAVE NLAKE ELMOMN5504210029212200231$13,5009DUERR BROOK F & BARBARA KEMP DUERR4870JEROMEAVE N4870JEROMEAVE NLAKE ELMOMN5504210029212100181$13,50010ZENO MICHAEL R & ELIZABETH R4860JEROMEAVE N4860JEROMEAVE NLAKE ELMOMN5504210029212100191$13,50011TREVIS CHRISTINE M4850JEROMEAVE N4850JEROMEAVE NLAKE ELMOMN5504210029212100201$13,50012MOBERG MARK A & RACHAEL K4855JEROMEAVE N4855JEROMEAVE NLAKE ELMOMN5504210029212100211$13,50013MARKIE DENNIS E & BARBARA E4865JEROMEAVE N4865JEROMEAVE NLAKE ELMOMN5504210029212100221$13,500TOTAL$175,500ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSLAKE ELMO VISTA (55TH STREET)FINAL ASSESSMENT ROLLPAGE 4 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1 KATHERINE ANN TODD REV TRS 9961 55TH ST N 9961 55TH ST NLAKE ELMO MN 55042 0302921140009 1 $17,2002 ANTONELLO JOSEPH R & ANGELEEN M ANTONELLO 9873 55TH ST N 9873 55TH ST N LAKE ELMO MN 55042 0302921140010 1 $17,2003 GRANOVSKY MARK R & KAREN E 9855 55TH ST N 9855 55TH ST N LAKE ELMO MN 55042 0302921140011 1 $17,2004 VANG PHIA N & VUE YER 9830 55TH ST N 9830 55TH ST N LAKE ELMO MN 55042 0302921140013 1 $17,2005 JENNIFER L ANDERSON TRS 9800 55TH ST N 9800 55TH ST N LAKE ELMO MN 55042 0302921140012 1 $17,2006 BOETTCHER JEFFREY A & KARISSA 5630 KEATS AVE N 5630 KEATS AVE N LAKE ELMO MN 55042 0302921140008 0.5 $8,600TOTAL $94,600ADDRESS MAILING ADDRESS CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSPRAIRIE HAMLET (59TH ST CT N)FINAL ASSESSMENT ROLLPAGE 5 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1KOSLOWSKI LINDA A991759THSTREET CT N991759THSTREET CT NLAKE ELMOMN5504203029211100231$6,0002CALIGIURI PHILIP A & GAIL A991359THSTREET CT N991359THSTREET CT NLAKE ELMOMN5504203029211100241$6,0003SANDRA L DEUTSCH REV TRS990559THSTREET CT N990559THSTREET CT NLAKE ELMOMN5504203029211100251$6,0004SULLIVAN JUDITH J & TERRY A990159THSTREET CT N990159THSTREET CT NLAKE ELMOMN5504203029211100261$6,0005HER LUE & KITA988559THSTREET CT N988559THSTREET CT NLAKE ELMOMN5504203029211100161$6,0006LYNSKEY MICHAEL J JR986759THSTREET CT NPO BOX 36STILLWATERMN5508203029211100151$6,0007ZABEL ELIZABETH & ADAM SLINGER984959THSTREET CT N984959THSTREET CT NLAKE ELMOMN5504203029211100141$6,0008ANDRUS DOUGLAS E & PATRICIA A983159THSTREET CT N983159THSTREET CT NLAKE ELMOMN5504203029211100131$6,0009HILGERS MICHAEL E & KIM MARIE981859THSTREET CT N981859THSTREET CT NLAKE ELMOMN5504203029211100121$6,00010FAUST DAVID J & DENISE M983659THSTREET CT N983659THSTREET CT NLAKE ELMOMN5504203029211100111$6,00011BENNING CARLA985859THSTREET CT N985859THSTREET CT NLAKE ELMOMN5504203029211100101$6,00012DELGRECO PETER & JONNILEE988059THSTREET CT N988059THSTREET CT NLAKE ELMOMN5504203029211100091$6,00013ELLIS RICHARD P & MARY E990259THSTREET CT N990259THSTREET CT NLAKE ELMOMN5504203029211100191$6,00014ANN MARIE WIELAND TRS991059THSTREET CT N991059THSTREET CT NLAKE ELMOMN5504203029211100201$6,00015HENDRICKSON BOB C & MARY L991859THSTREET CT N991859THSTREET CT NLAKE ELMOMN5504203029211100211$6,00016ALT ROBERT A & VALERIE J992459THSTREET CT N992459THSTREET CT NLAKE ELMOMN5504203029211100221$6,00017DOUGLAS & MEREDITH LOVETT JT REV TRS 994059THSTREET CT N994059THSTREET CT NLAKE ELMOMN5504203029211200051$6,000TOTAL$102,000ADDRESS MAILING ADDRESS 2025 STREET AND UTILITY IMPROVEMENTS FINAL ASSESSMENT HEARING OCTOBER 21, 2025 01 02 03 04 Content Location of Improvements Summary of Improvements Total Project Costs and Final Assessments Requested Council Action Location of Improvements Summary of Improvements Full -depth reclamation of existing streets.01 Installation of new concrete curb and gutter.02 03 04 No extension of new public water or sanitary sewer lines. Storm sewer repairs, installation or draintile , and drainage way improvements. Total Project Costs and Final Assessments Neighborhood Preliminary Unit Assessment Preliminary Assessment Revenue Final Unit Assessment Final Assessment Revenue Irish Court $10,700 for 7 units $74,900 $8,300 for 7 units $58,100 Teal Pass Estates $17,500 for 13 units $227,500 $13,500 for 13 units $175,500 55th St / 57th St / Julep Way $14,200 for 16 units $227,200 $11,000 for 16 units $176,000 Lake Elmo Vista (55th St)$22,300 for 5 units $11,150 for 1 unit $122,650 $17,200 for 5 units $8,600 for 1 unit $94,600 Prairie Hamlet $7,750 for 17 units $131,750 $6,000 for 17 units $102,000 Totals $784,000 $606,200 All assessments reduced by approximately 22% Requested Council Action •Council is asked to hold a Public Hearing on the Improvement •Following the Public Hearing, Staff is recommending the following: •Approve a Resolution Adopting the Final Assessment Roll for the 2025 Street and Utility Project THANK YOU! NATE STANLEY, CITY ENGINEER OCTOBER 21, 2025 STAFF REPORT DATE:October 21, 2025 PUBLIC HEARING TO:City Council FROM:Chad Isakson, Assistant City Engineer AGENDA ITEM: Adopt Final Assessment Roll for the Stillwater Area School District Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On September 16, 2025, the City Council approved a Resolution declaring the costs to be assessed, ordering the preparation of the proposed assessment, and calling for the hearing on proposed assessment for the Stillwater Area School District Utility Improvements. Mailed notice has been provided to each assessed property and notice of the public hearing has been published in the local paper. ISSUE BEFORE COUNCIL: The City Council is respectfully requested to hold a Public Hearing for the proposed assessments for the Stillwater Area School District Utility Improvements. Following the hearing, should the City Council adopt the final assessment roll? PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429, the Council must declare the amount to be assessed against the benefiting properties and the Hearing on the proposed Assessment for these Improvements must be held. Staff have enclosed a proposed Final Assessment Roll which has been calculated in accordance with the approved Feasibility Report and the City’s Special Assessment Policy. The total estimated project cost is $1,456,900, which has been lowered from the previously notice amount of $1,754,000. The total construction costs are more refined with the project being substantially completed allowing staff to recommend a lower assessment amount for both sanitary sewer and watermain components than previously noticed. For water and sanitary sewer improvements, 100% of the project is assessed to the benefiting properties. Project costs were apportioned based on the Residential Equivalent (REC) Units. In addition to the Oak- Land Middle School and new Elementary School properties, there is one additional benefitting property located at 11817 10th Street North. Assessments for sanitary sewer and watermain improvements will be levied over a 20-year period and charged an interest rate of 5.50%. Table 1: Preliminary and Final Assessment Amounts Property Preliminary Sanitary Sewer Assessment Final Sanitary Sewer Assessment Preliminary Watermain Assessment Final Watermain Assessment Lake Elmo Elementary School $795,200 total for 142 units $653,200 total for 142 units $0 $0 Oak-Land Middle School $784,00 total for 140 units $644,000 total for 140 units $168,000 total for 140 units $154,000 total for 140 units 11817 10th St N $5,600 total for 1 unit $4,600 total for 1 unit $1,200 total for 1 unit $1,100 total for 1 unit FISCAL IMPACT: The total estimated project cost at completion is $1,456,900, including $1,313,800 for sanitary sewer extension and improvements, and $143,100 for watermain extension. The improvements will be funded 100% through Special Assessments. The city maintains on file a Petition and Waiver Agreement signed by the Stillwater Area School District in support of their share of the project costs. OPTIONS: Aprove the Resolution adopting the final assessment roll. Do not adopt the Resolution and delay the adoption of the final assessment roll. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Adopting the Final Assessment Roll for the Stillwater Area School District Utility Improvements. The recommended motion is as follows: Motion to approve Resolution No. 2025-072, Adopting the Final Assessment Roll for the Stillwater Area School District Utility Improvements. ATTACHMENTS: 1.Resolution Adopting the Final Assessment Roll. 2.Notice of Hearing on Proposed Assessment. 3.Final Assessment Roll. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-072 A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the Stillwater Area School District Utility Improvements including sanitary sewer and watermain extension. NOW, THEREFORE, BE IT RESOLVED, 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.Such assessment shall be payable in equal annual installments extending over 20 years for sanitary sewer and watermain improvements, the first of the installments to be payable on or before the first Monday in January, 2026 and shall bear interest at the rate of 5.5 percent per annum from the adoption date of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2025. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3.The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 or interest will be charged through December 31 of the next succeeding year. 4.The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY-FIRST DAY OF OCTOBER, 2025. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal)Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday October 21, 2025 at, or approximately after, 7:00 P.M. at Lake Elmo City Hall to consider, and possibly adopt, the proposed assessment against abutting properties for the Stillwater Area School District Utility Improvements. Adoption by the Council of the proposed assessment may occur at the hearing. The following describes the proposed improvements and area(s) to be assessed: The project includes improvements to the public sanitary sewer system to accommodate connection to sewer by the new Lake Elmo Elementary School and Oak-Land Middle School, and the extension of municipal water to the Oak-Land Middle School. The area proposed to be assessed for the extension of public water and public sewer includes the new Lake Elmo Elementary School property, the Oak-Land Middle School property, and the property at 11817 10 Street North, Lake Elmo MN 55042. You may at any time prior to certification of the assessment to the county auditor on November 21, 2025, pay the entire assessment on such property to the City Clerk with interest accrued to the date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk prior to November 20, 2025. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 (for the assessment to be certified to the County Auditor) or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 5.50 percent per year. Once assessments are certified to the County, the assessments are payable in equal annual installments extending over a period of 20 years for sanitary sewer and watermain improvements, the first of the installments to be payable on or before the first Monday in January 2026 and will bear interest at the rate of 5.50 percent per annum from the date of adoption of the assessment resolution. To the first installment, there shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2025. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on file for public inspection at the City Clerk’s office. The total sanitary sewer amount to be assessed is $1,584,000 and the total watermain amount to be assessed is $169,200. The City contribution for the overall improvement project is $0. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom it would be a hardship to make payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s military orders, for whom it would be a hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for determining a hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED: September 16, 2025 BY ORDER OF THE LAKE ELMO CITY COUNCIL Charles Cadenhead, Mayor (Published in the Stillwater Gazette on September 19, 2025) CITY OF LAKE ELMO, MN.SEPTEMBER, 2025STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTSFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAME PIDSANITARY SEWER REC UNITSSANITARY SEWER ASSESSMENTWATER ASSESSMENT REC UNITSWATER ASSESSMENT1 INDEPENDENT SCHOOL DISTRICT #834 10928 10TH ST N 1875 GREELEY ST S STILLWATER MN 55082 2602921440002 142 $653,2000 $02 ISD 834 STILLWATER 820 MANNING AVE N 1875 GREELEY ST S STILLWATER MN 55082 3602921110004 140 $644,000 140 $154,0003 HOULE WEST J & LAURIE K 11817 10TH ST N 11792 VALLEY CREEK RD WOODBURY MN 55129 3602921110001 1 $4,600 1 $1,100TOTAL 283 $1,301,800141$155,100ADDRESS MAILING ADDRESS STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS FINAL ASSESSMENT HEARING OCTOBER 21, 2025 01 02 03 04 Content Location of Improvements Summary of Improvements Final Assessments Requested Council Action Location of Improvements Scope of Improvements New watermain and gravity sanitary sewer extension along 10 th Street from Oak-Land Middle School to Palmer Drive. 01 New 8 -inch forc e main alo ng 10 th Street from Palmer Drive to Lake Elmo Avenue. New 8-inch forc e main connects to new 6 -inc h private line from Lake Elmo Elementary School. Disconnect old 6 -inch forc e main fro m 16 - inch forc e main and abandon old 6 -inc h line in -place. 02 03 Construct new manhole over existing gravity sewer at 5th Street, connect ne w 10 -inch forc e main to manhole for discharge. 04 Ne w 10 -inch forc e main from public/private connection extending south along Lake Elmo Avenue to 5 th Street. Total Project Costs and Final Assessments Property Preliminary Sanitary Sewer Assessment Final Sanitary Sewer Assessment Preliminary Watermain Assessment Final Watermain Assessment Lake Elmo Elementary School $795,200 total for 142 units $653,200 total for 142 units $0 $0 Oak-Land Middle School $784,00 total for 140 units $644,000 total for 140 units $168,000 total for 140 units $154,000 total for 140 units 11817 10th St N $5,600 total for 1 unit $4,600 total for 1 unit $1,200 total for 1 unit $1,100 total for 1 unit All assessments were reduced from the original feasibility report. Requested Council Action •Council is asked to hold a Public Hearing on the Improvement •Following the Public Hearing, Staff is recommending the following: •Approve a Resolution Adopting the Final Assessment Roll for the Stillwater Area School District Utility Improvements Project THANK YOU! NATE STANLEY, CITY ENGINEER OCTOBER 21, 2025 STAFF REPORT DATE: October 21, 2025 REGULAR TO:City Council FROM:Tony Manzara, EDA Chair & Jason Stopa, Community Development Director AGENDA ITEM:Landfill Solar Farm CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND The EDA has explored the feasibility of developing a solar farm on a former city landfill site (PID:1002921330002). In 2014, the Washington County landfill underwent a restructuring financed by approximately $4 million in general obligation bonds issued by the state. As a result of this financial arrangement, it is understood that the land cannot be further developed until the bond status is removed from the land. In 2024, $3,220,546 remains on the bond. The City is trying to determine if it is possible to construct a solar farm without paying off the bond. Current Bonding Status: During recent discussions with Roger Behrens, a Capital Bonding Coordinator for the state of Minnesota in the Debt Management Division, it was communicated that paying off the bonds tied to the Washington County Landfill does not automatically remove the land’s bond status. This status imposes certain use restrictions that currently prevent the development of solar infrastructure. Similarly, Shawn Ruotsinoja, Program Administrator for the Remediation Division of the MPCA has echoed this perspective, affirming the likely need for legislative intervention to alter the bond status. To enable the redevelopment of the landfill into a solar facility, the city would most likely need to pursue special legislation. Such legislation would specifically address the bond status and allow for its amendment or removal, thus clearing legal and regulatory hurdles for progress. We are currently researching to see if it is possible to develop a solar farm without paying the bonds. NEXT STEPS The next steps include: 1.Staff could contact Xcel or industry experts to confirm the requirement to pay off the bonds 2.Legal could review to determine if there are statutes that would allow development 3.Consider hiring a lobbyist, if needed FISCAL IMPACT: Cost based on time spent on consultants. A preliminary review by the City Attorney would be a few thousand dollars. ISSUE BEFORE CITY COUNCIL: Does City Council want to request that the City Attorney review the legal restrictions on building a solar farm on a landfill? OPTIONS: 1.Have staff spend a limited amount of time on the project 2.Request the City Attorney reviews the legal issues regarding the proposed project 3.Do not pursue a solar farm at the landfill at this time. MOTION: Motion to request the City Attorney review the legal issues regarding building a solar farm on the landfill. ATTACHMENTS: None Solar Power at Landfill Next Step? Tony Manzara, EDA City Council Meeting October 21, 2025 ISSUE BEFORE CITY COUNCIL: The EDA made a motion to ask the City Council if they want staff and the city attorney to research restrictions and possible solutions for developing a solar farm on the old landfill. Washington County Landfill (WCL) Background Plat of 1848 Aerial view now Government Lots 4 and 5 Elmo’s Pup Park WCL Contour Lines From https://wcmn.maps.arcgis.com/apps/webappviewer/index.html?id=c07b8931249b47be81278a79103bd698 WCL Condensed History - utilization •Landfill area transferred to Public Ownership after use as gravel pit •Landfill had no protective liner or leachate collection system •1969- May 1, 1975 Counties charged “tipping fees” •1969 – $0.20/0.30 per cubic yard, 1970-72 $0.30/0.45 loose/compacted •Total fill 2.75 Million Cu Yd or about $1 - 2 Million revenue •73% Municipal, 26% industrial, 1% demolition •1975 Site was closed WCL Condensed History – 1975-1996 •1981 Volatile Organic Compounds and metals found •1983 Ground water pump out for gradient control / spray irrigation for VOC removal •1984 site added to US and MN Superfund lists •1987-1995 Valley Branch Watershed District Project 1007 – pumped volume 50-80 M gal/yr •1993 methane explosion in valve house – gas extraction system installed •1995 site declared “no threat to public health” •1996 Site removed from Superfund status and control transferred to Minnesota Landfill Cleanup Program •1996 New landfill cover and active gas extraction system with flaring planned WCL Condensed History 1997-2024 •2002 •2003 •2004 PFAS issue first considered •2006 spray irrigation stopped •2013 Zoned for solar power by City of Lake Elmo •2014 $4.3 million GOB to rearrange & cap waste and build a hill Lake Elmo Zoning Current status •MN requires retirement of GOB before “beneficial use” occurs. •What does this really mean? • Spent $4,294,062.52 in 2014, end date is 2054.5, assume 40 year straight line payoff • 2024 remaining obligation is 75%, $3,220,546.89 •Mn/3M PFAS Settlement Priority 2 funding allotment is $20 M •Priority 2 Goal 1 is to restore habitat •Lake Elmo has suffered harm from PFAS (probably most of any locality on a per-capita basis) and can justify compensation •Lake Elmo EDA and City Council supported the submission of the LOI. •LOI was submitted but was not accepted by Trustees “can’t work on source” Due Diligence So Far – by Tony Manzara •Hans Neve – MN Closed Landfills Official – design reviewer •Jennifer Hassemer – MN Bonding Official – requested exact amount •Clark McWilliams – SCS Engineering – site review can be done •Timothy Bradley – Landfill Solar – offered conceptual design •Mary Kay Olson – Cooperative Energy Futures – business models •….. Xcel Energy about availability / cost of connection to grid •No obvious technical Show Stoppers yet •“You have to pay off GOB before anything ‘beneficial’ can be done” Requested opinions about GOB payoff •Mary Kay Olson (Cooperative Energy Futures) •Thu, Oct 9, 3:02 PM (4 days ago) Hi Tony, •I'm not sure whether we can help with this (Bruce can of course weigh in) as it sounds like you are wanting to build an array and sell the power to Xcel. If to, that would not be community solar which is what we do, and Xcel would likely pay you a lower utility scale rate as part of a power purchase agreement (PPA) you would enter into with them. If you went this route and the city was the sole beneficiary, you wouldn't need to get the GO bonds obligation released because the project would be owned, developed, and for the benefit of a public entity. • •If you wanted it to be community solar, then the city could subscribe just like anyone else and receive benefits on its own electricity consumption bill while paying CEF less for that value - that would be the savings. We could develop such a garden for low- to moderate-income folks. I am thinking that the lease revenue we would pay the city is what they would factor into the finance picture of issuing any local bonds. Asking for state funds to pay off the GO bond is only necessary for a community solar garden project. •I hope this helps. Fiscal Impact Cost based on time spent on consultants. A preliminary review by the City Attorney would be a few thousand dollars. Looking Forward – next steps 1.Staff could contact Xcel or industry experts to confirm the requirement to pay off the bonds 2.Legal could review to determine if there are statutes that would allow development 3.Consider hiring a lobbyist, if needed Motion Motion to request the City Attorney review the legal issues regarding building a solar farm on the closed landfill. STAFF REPORT DATE: October 21, 2025 REGULAR TO: Lake Elmo City Council FROM: Nathan Fuerst, AICP, Senior Consulting Planner AGENDA ITEM: Status Update and Discussion - Highpointe Crossing Comprehensive Plan Amendment REVIEWED BY: Jason Stopa, Community Development Director Sophia Jensen, Senior Planner CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure INTRODUCTION: The City approved a Preliminary Plat and Open Space PUD for the Highpointe Crossing project in 2024. Since that time, and in the performance of additional due diligence, the Developer identified issues with the soils on the property that would preclude installing a community septic system to serve the proposed lots. The Applicant, Rachel Development, then initiated a Comprehensive Plan Amendment to bring the subject property into the MUSA area with the establishment of a new future land use category mirroring certain aspects of the OP PUD ordinance. With the Application, the City engineering department initiated a sewer study to evaluate the downstream sewer capacity of the City’s, and more importantly, the Met Council’s system. The City Engineering sewer capacity study has not yet concluded and it is not clear whether there will be sewer capacity for the project. To allow for more time for the City and Met Council staff to evaluate system capacity, the Applicant has requested a 90-day extension from the 10/25/2025 deadline for a decision. The Applicant has provided development concepts of a rural development for consideration as alternatives if a publicly served project is not feasible. This item is intended to be an update on the status of the Highpointe Crossing Comprehensive Plan Amendment Request. ISSUE BEFORE CITY COUNCIL: This item is a status update and opportunity for discussion on the project with the Applicant. GENERAL INFORMATION: Applicant: Rachel Development, 4180 Napier Court, NE, St. Michael, MN 55376 Property Owner: Allan Eberhard, Caroline M. Eberhard Trust, 1320 Ryan Ave. W. Roseville, MN 55113 Location: 2298 Inwood Avenue N, Lake Elmo (PID#: 2102921320001) Request: Comprehensive Plan Amendment Deadline: Application Complete – 6/27/2025 120 Day Deadline – 10/25/25 90 Day Extension Requested by Applicant – 1/23/2026 REVIEW AND ANALYSIS: Background The City’s Planning Commission reviewed and recommended approval of the Highpointe Crossing Preliminary Plat and Open Space Planned Unit Development (OP PUD) in July 2024. The City Council approved the Highpointe Crossing Preliminary Plat and OP PUD in September of 2024. Since that time, Rachel Development (the “Applicant”) found that the community septic system proposed for the Highpointe Crossing project cannot meet criteria established for such systems by the State of Minnesota. The primary issue is the soils present on site. After reevaluating the available options to continue with this development, the Applicant discussed the possibility of bringing public sewer forward to serve the property, and the Council found that option to be a preferred alternative to large lots with individual septic systems. In order to serve this property with public sewer, the City must amend its comprehensive plan to add this property to the MUSA (Metropolitan Urban Service Area). In consideration of how to best fit this project into the City’s Future Land Use guidance, and at the City Council’s direction, staff recommended that a new Future Land Use category be created to support this type of development. The Applicant produced an amendment request accordingly. The proposed amendments have implications beyond just this one project. If approved, the new future land use category may be used elsewhere in the City where found appropriate. If the Comprehensive Plan Amendments requested by the Applicant are approved, the Highpointe Crossing development could be constructed in a manner largely consistent with how it was originally approved. Evaluation of the Comprehensive Plan Amendment For a detailed analysis of the Comprehensive Plan Amendment proposed, staff suggest review of the Staff Report produced for the Planning Commission’s regular meeting on July 28. A web link can be found here, or a copy of the report can be provided by staff. No action is requested from the City Council on the Comprehensive Plan Amendment request at this time. Non-MUSA Alternatives With the possibility that sewer capacity is not available in the near term, the Applicant has provided two separate alternatives for consideration of a non-sewered development. If the conclusion of the Engineering evaluation rules out near term sewer capacity, the Applicant may rescind their comprehensive plan amendment request and seek to reapply for a rural development and has provided a narrative with two concepts appended to this report. Those concepts are generally described below with a high-level evaluation of what it could mean if they are approved. Option A: 30 Lot Rural Development This option is similar to the option initially presented to the City Council along with the 65 lot sewered project. The concept consists of 30 lots ranging from 1.5 to 3 acres all served by individual private septic systems and public water. If the city were to approve this request, t he following general flexibilities would be anticipated as previously discussed: • Wetlands and ponding allowed on certain lots. • PVC vs. Ductile Iron for watermain through the project area • Minimum Lot size of 1.5 acres • Rural road section – Applicant may reconsider request to eliminate ribbon curb. Option B: 11 Lot Rural Development This option is preferred by the Applicant if the project is to be constructed without sewer. It would create 11 large residential lots ranging from 5-10 acres with individual private septic systems and, as proposed, individual private wells. If the city were to approve this request, the following general flexibilities would be anticipated: • Wetlands and ponding allowed withing private lots. • Two Private drives serving five, and six homesites, respectively. • No public road connection from Imperial to Inwood. • Private wells serving each homesite as opposed to through a public watermain in conformance with the City’s development policies. REVIEW COMMENTS: This proposed comprehensive plan amendment request was sent to adjacent or affected jurisdictions as follows: City of Oakdale, City of Oak Park Heights, City of Stillwater, City of Woodbury, Baytown Township, Grant Township, West Lakeland Township, VBWD, SWWD, and Washington County. No adjacent or affected jurisdiction comments have been received. PUBLIC COMMENTS: A duly noticed public hearing was held at the Planning Commission’s regular meeting on July 28. One written public comment was received prior to the meeting and one resident provided public testimony. Generally, public comments received on this project include concerns about expansion of the MUSA for sewered development and concerns about the density of the development and possible associated impacts such as traffic. RECOMMENDATION: This item is advisory only and an action is not requested from the City Council on this item. The Applicant has requested an extension on the timeline to make a decision on the Comprehensive Plan Amendment until more information is available on sewer capacity. The City Council is asked to provide feedback, as appropriate, to the Applicant on alternatives for rural development should sewer capacity not be available. ATTACHMENTS: • Highpointe Crossing Location Map • Extension Request • Narrative and Rural Concepts 6 694 PLAT OF PRAIRIE RIDGE PARK HEIGHTS PARK TABLYN PARK InwoodAvenueNorth13 6 ArcGIS Web Map Parcels DNR Protected Waters ID MNWASH24_Property_458568E170808N.sid Red: Band_1 Green: Band_2 Blue: Band_3 7/22/2025, 8:42:13 AM 0 0.2 0.40.1 mi 0 0.35 0.70.17 km 1:19,409 1 4180 Napier Ct NE Michael, MN 55376 Office: 763.424.1500 www.racheldevelopment.com 2298 Inwood Ave N – Comprehensive Plan Amendment - Narratfve Addendum To: City of Lake Elmo From: Rachel Development, Paul Robinson – Development Director Date: September 23, 2025 We have been working on plans for the Eberhard property at 2298 Inwood Ave. N. since the summer of 2023. While it appeared that our latest plan might gain approval, we recently learned of a Metropolitan Council sanitary sewer constraint that could affect our proposed Comprehensive Plan Amendment. This letter summarizes the status of the 65-lot Sanitary Sewer Plan (OP-LDR) and outlines two rural development optfons for Council consideratfon. Status of 65-Lot – Sanitary Sewer Plan We understand from City staff that there is currently a capacity constraint in the Metropolitan Council sanitary sewer system. In the short term (within the next 2–3 years, though the exact tfmeframe is uncertain), capacity may be limited in the area served by the newly completed “Lake Elmo West Connectfon” (Project 808687), which connects the City to the MCES system in the southwest portfon of Lake Elmo. Although capacity remains for ongoing development, it is possible that additfonal projects could soon face limitatfons within the City’s existfng MUSA area. Our first homes would not likely be occupied untfl 2027, with approximately half of the homes (30 units) completed sometfme in 2029. We respectiully request that the City and Metropolitan Council consider allowing us to proceed with the 65-lot plan, with the understanding that additfonal capacity improvements are likely to be implemented within this tfmeframe. If approval of the sewered plan is not feasible at this tfme, we will withdraw our Comprehensive Plan applicatfon and request directfon on pursuing a rural subdivision alternatfve. Two rural optfons are described on the following pages. 2 Rural Development Plan – Optfon A: 30 Lots After the approval of our preliminary plat for 65 units we learned that the state would not approve our community septfc system. We then came back to the City Council with two optfons for moving forward: a sewered 65-lot plan or a 30-lot rural subdivision. We remain open to implementfng the 30-lot rural optfon. At that tfme, we requested flexibility in the following areas: • Wetlands and ponding allowed within lots • Use of PVC in place of ductfle iron water pipe • Minimum lot size: 1.5 acres (maximum density 2.5 units/acre gross) • Minimum lot width: 125 feet • Minimum side yard setback: 10 feet • Minimum front yard setback: 30 feet (25 feet for existfng homestead) • Minimum rear yard setback: 40 feet • Maximum impervious surface: 25% The Council’s primary concern at the tfme was the use of a rural road sectfon without a concrete ribbon curb. If this remains the only objectfon, we are willing to reconsider the road design. Rural Development Plan – Optfon B: 11 Lots Our preferred rural alternatfve is an 11-lot large-lot subdivision. This plan creates lots ranging from 5 to 10 acres, each accessed by private driveways, with individual wells and septfc systems. In many respects, this plan exceeds the standards of the Rural Estate zoning district: • Minimum lot size: 5 acres • Minimum lot width: 150 feet • Minimum side yard setback: 40 feet • Minimum front yard setback: 50 feet (25 feet for existfng homestead) • Minimum rear yard setback: 50 feet • Maximum impervious surface: 25% • Wetlands and ponding allowed within lotted areas • Private driveways serving up to 6 homesites (maintained by landowners) 3 Key features of this plan include: • Private Drive vs Public Road – In order to keep this plan simple, reduce the cost of the infrastructure improvements, and limit the longer-term burden on the City we are asking to use 20’ wide private driveways versus public roadways to access the homesites. We also kept the number of units on each driveway very low with 5 on one driveway and 6 on the other. • No Street Connection from Imperial to Inwood: With only 11 homes and use of private driveways, traffic impacts created by the development are minimal. We believe this eliminates the need for a connectfon from Imperial to Inwood and also addresses neighbors’ concerns about potentfal cut-through traffic. • Private Wells and Water Supply: While we understand the City generally prefers that public water be provide to new developments, we believe the limited number of homes (10 new homes over 78 acres, plus one existfng connectfon) makes individual wells appropriate in this instance. Additfonally, advances in treatment technology, including granular actfvated carbon (GAC) systems, now provide reliable protectfon against PFAS and other pollutants, ensuring safe individual water supply. In conclusion, the 11-lot rural plan represents the most balanced alternatfve if sanitary sewer service is unavailable. It minimizes public infrastructure investment, reduces long-term maintenance obligatfons for the City, and addresses neighborhood concerns. We welcome the Council’s feedback on both rural optfons and look forward to further discussion. Highpointe Crossing/OP-LDR Comprehensive Plan Amendment Update City Council | October 21, 2025 Overview City Approved Preliminary Plat and OP PUD in September 2024 Highpointe Crossing: •78.2 gross acres •6 wetlands (2.58 ac) •1 existing homestead •65 Residential Units (Open Space PUD) •City Water •Communal Septic •Imperial Avenue N. Community Septic System found to not meet State requirements. Developer presented options to City Counc il. Proposed CPA Amend the Comp Plan (FLU & MUSA): •Ne w OP LDR Dis tric t •Density Range: 2 -3 units per acre •Open space at 50% of development •MUSA amendment - sewer connection made to the south of the site along Inwood •Us e ne w dis tric t in othe r are as of c ommunity where appropriate – South of Stillwater Blvd., Inwood Ave . & 10 th St. •Initially vetted by Met Council staff Current Status Planning Commission Public Hearing – July 28, 2025: •One written comment opposed •One re s ide nt provide d te s timony in oppos ition •Planning Commission Recommendation of denial Staff cannot provide a recommendation at this time, without the benefit of a complete engineering review of sewer capacity. Developer has requested a 90 day extension to the 120 day deadline ending on October 25, 2025. New deadline is January 23, 2026. Two Alte rna tive s 30 Lot Rural Development (1.5 - 3 acre lots) •Wetlands and ponding allowed on certain lots. •PVC vs. Ductile Iron for watermain through the project area •Minimum Lot size of 1.5 acres •Rural road section – Applicant may reconsider request to eliminate ribbon curb. 11 Lot Rural Development (5 – 10 acre lots) •Wetlands and ponding allowed within lots. •Two Private drives serving five, and six homesites, respectively. •No public road connection from Imperial to Inwood. •Private wells serving each homesite as opposed to through a public watermain in conformance with the City’s development policies. Recommendation This item is advisory, any feedback provided to the developer on concept plans is nonbinding. QUESTIONS? STAFF REPORT DATE:October 21st 2025 REGULAR TO: Mayor and Councilmembers FROM: Nathan Fuerst, Consulting City Planner AGENDA ITEM: Approving a Negative Declaration on the need for an EIS for the Limerick Village Development Project REVIEWED BY: Nate Stanley, City Engineer Jack Griffin, Senior City Engineering Project Manager Jason Stopa, Community Development Director Sophia Jensen, Senior City Planner CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Limerick Village project was last reviewed by the Lake Elmo City Council as a concept plan on December 3, 2024 (packet link here). During the concept plan review, staff identified the need for a mandatory Environmental Assessment Worksheet as the total number of residential units met applicable thresholds in Minnesota State Statute 4410.4300, subpart 19 for residential projects. In Spring of 2025, Maplewood Development, Inc., submitted an Environmental Assessment Worksheet document with accompanying information to the City of Lake Elmo. The City’s staff reviewed and found that submittal to be incomplete. A complete submittal was provided to the City on August 12, 2025. The complete Limerick Village EAW document was posted in the Minnesota EQB Monitor on August 26, 2025. The EAW was sent to applicable government agencies for comment and a public comment notice was also posted on the City’s website and official newspaper. The Comment period closed on September 25, 2025. The last step in the process is for the City to make a declaration on the need for further review (an Environmental Impact Statement or EIS). After reviewing the documentation and comments provided, staff recommend a negative declaration on the need for an EIS. ISSUE BEFORE COUNCIL: The City Council is being asked to approve a negative declaration on the need for an Environmental Impact Statement for the Limerick Village Development Project. City Council – Staff Report Page 2 REVIEW/ANALYSIS: In form, the Environmental Assessment Worksheet is a simple questionnaire document about the project’s environmental setting, the potential for environmental harm and plans to reduce the harm. EAWs are the first, and many times only, step in formal environmental review. This review provides a screening tool to determine whether a full EIS is needed but is also intended to evaluate the potential impacts of a proposed development project. Per the Environmental Quality Board (EQB): “In addition to the legal purpose of the EAW in determining the need for an EIS, the EAW also provides permit information, informs the public about the project, and helps identify ways to protect the environment. The EAW is not meant to approve or deny a project, but instead act as a source of information to guide other approvals and permitting decisions.” The Limerick Village EAW document provides information on the proposed project in response to the standard EAW questions. The project proposer, in this case Maplewood Development, Inc., provided information intended to address the questions. Information provided in the Limerick Village EAW is generally summarized below with the full EAW available on the City’s website or at City Hall: Information on the project proposer, responsible government unit (RGU), project location and project description Climate trends, impacts, and adaptation or mitigation measures provided by the project Assessment of land cover types, required permits, and land use controls, Review of geology, soils, and topography, water resources, potential environmental hazards, and fish, wildlife, and other ecological or historic resources Possible visual, greenhouse gas, noise, and traffic impacts Cumulative or other potential environmental effects Public Comments: A total of three written comment letters were received during the EAW comment period. Two of the written comment letters on the Limerick Village EAW were received from public agencies: the Minnesota Pollution Control Agency (MPCA), and Metropolitan Council (Met Council). One written comment letter was received from the general public. The full comments and an assessment of the comments is in the Findings of Fact and Conclusions document appended to the Staff Report. FISCAL IMPACT: The project proposer has submitted funds in escrow with the City to complete this review. A future development project will be subject to applicable applications, escrow, and other typical City Council – Staff Report Page 2 development fees. The Limerick Village development project will extend or install public infrastructure necessary to serve the development at the cost of the proposer. OPTIONS: The City Council is being asked to consider the Limerick Village EAW submitted by Maplewood Development, Inc., and Findings of Fact and Conclusion document appended to this staff report, to: 1)Adopt the resolution approving a negative declaration on the need for an EIS for the Limerick Village Document; or 2)Direct Staff to amend the Findings of Fact and Conclusion and resolution documents to state the reasons for requiring an EIS for the Limerick Village project. RECOMMENDATION: Staff recommends the City Council make the finding that sufficient information on potential for environmental impacts is available for the Limerick Village project. To make a negative declaration on the need for an EIS, staff recommends the following motion: “Move to adopt Resolution 2025-073 approving a negative declaration on the need for an Environmental Impact Statement for the Limerick Village Development Project” ATTACHMENTS: Resolution 2025-073 Findings of Fact and Conclusions – Limerick Village EAW Limerick Village EAW Document – City Website Link Here 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-073 RESOLUTION APPROVING A NEGATIVE DECLARATION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE LIMERICK VILLAGE DEVELOPMENT PROJECT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the laws of the State of Minnesota require that an Environmental Assessment Worksheet (EAW) be prepared for construction of a permanent or potentially permanent residential development located in the seven-county Twin Cities metropolitan area equal to or in excess of the thresholds listed in Minnesota Rules 4410.4300 Subpart 19; and WHEREAS, an EAW was prepared for the Limerick Village Development Project on the properties in Washington County as described in Exhibit A, and reviewed by the City of Lake Elmo, and the draft document was circulated for comments to the required State and Federal agencies, as provided by law; and WHEREAS, notice of availability of the EAW was published in the EQB Monitor on August 26, 2025, and the thirty-day comment period ended on September 25, 2025, and during such period comments were received from two public agencies; and WHEREAS, the City Council is required by law to make a finding on the adequacy of the EAW and to determine whether an Environmental Impact Statement (EIS) should be prepared; and WHEREAS, the City Council met at a regularly scheduled meeting on October 21, 2025, and considered the EAW, the reports of its staff, and the comments received from the parties as noted above. NOW, THEREFORE, BE IT RESOLVED THAT by the City Council of the City of Lake Elmo that the City Council makes the following findings with regard to the environmental impact of the proposed Limerick Village Development Project: 1.The Environmental Assessment Worksheet (EAW) and related documentation for the Limerick Village Development Project were prepared in compliance with the procedures of the Minnesota Environmental Policy Act and Minnesota Rules 4410.1000 to 4410.1700. All requirements for environmental review of the proposed project have been met. 2 2.The EAW and the pertinent development processes related to the project have generated information that is adequate to determine whether the project has the potential for significant environmental effects. 3.Based on criteria in Minnesota Rules, part 4410.1700, the project does not have the potential for significant environmental effects. 4.An Environmental Impact Statement (EIS) is not required for the proposed Limerick Village Development Project. The Responsible Government Unit (RGU) makes a Negative Declaration and does not require the preparation of an EIS for the Limerick Village Development Project. BE IT FURTHER RESOLVED THAT based on the findings above, the City Council has determined that the Limerick Village Development Project does not have the potential for significant environmental effects and that preparation of an EIS is not mandated in this instance. BE IT FURTHER RESOLVED THAT that nothing in this determination that the EAW is adequate should be interpreted in any way to suggest that the City has approved of the proposed Project. Passed and duly adopted this 21st day of October, 2025, by the City Council of the City of Lake Elmo, Minnesota. ____________________________________ Mayor Charles Cadenhead ATTEST: ____________________________________ Julie Johnson, City Clerk 3 Resolution 2025-073 Exhibit A Legal Description of Subject Property Parcel 1 That part of the Northeast Quarter of the Southeast Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota which lies westerly of the westerly right of way line of Minnesota Department of Transportation Right of Way Plat No. 82-35 recorded as Document No. 424557 in the office of the County Recorder, Washington County, Minnesota and westerly of the westerly right of way line of Washington County Highway Right of Way Plat No. 36 recorded as Document No. 449905 in said office of the County Recorder. Parcel 2 And also the Northwest Quarter of the Southeast Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota; EXCEPT the following described tract: Commencing at the Southwest corner of said Northwest Quarter of the Southeast Quarter; thence North along the West line a distance of 152 feet to a point; thence Southeasterly in a straight line to a point on the South line of said Northwest Quarter of the Southeast Quarter to a point, said point being located 33 feet East of the Point of beginning; thence West 33 feet to the point of beginning. Abstract. FINDINGS OF FACT and CONCLUSIONS Limerick Village EAW, City of Lake Elmo Responsible Government Unit: City of Lake Elmo, Minnesota Contact Person: Sophia Jensen, Senior City Planner 3880 Laverne Avenue North Lake Elmo, MN 55042 651-747-3911 SJensen@lakeelmo.gov Proposer: Maplewood Development, Inc. Contact Person: Mario Cocchiarella, Chief Executive Officer 1128 Harmon Pl, STE 320 Minneapolis, MN 55403 612-746-4046 mapdvl@msn.com October 2025 TABLE OF CONTENTS I. STATEMENT OF ISSUE ......................................................................................................... 1 II. ADMINISTRATIVE BACKGROUND ........................................................................................ 1 III. FINDINGS OF FACT .............................................................................................................. 2 A. Project Description .......................................................................................................................... 2 B. Corrections to the EAW or Changes in the Project since the EAW was Published .......................... 3 C. Agency and Public Comments on the EAW and Responses ............................................................ 3 IV. DECISION REGARDING NEED FOR ENVIRONMENTAL IMPACT STATEMENT ...................... 9 A. Type, extent, and reversibility of environmental impacts ............................................................... 9 B. Cumulative potential effects of related or anticipated future projects .......................................... 9 C. The extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority .................................................................................................................................. 9 D. The extent to which the environmental effects can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the project proposer, including other EISs ................................................................................................................................. 10 V. CONCLUSIONS ................................................................................................................... 11 APPENDICES APPENDIX A – EAW PUBLICATION AND NOTIFICATION MATERIALS APPENDIX B – COMMENTS RECEIVED APPENDIX C – NEGATIVE DECLARATION ON THE NEED FOR AN EIS APPENDIX D – PRELIMINARY MASTER PLAN Page 1 I. STATEMENT OF ISSUE A 79.4 acre housing project is being proposed on five parcels located along the west side of Manning Avenue North in the City of Lake Elmo, Washington County, Minnesota. The proposed project includes the construction of new single-family and multi-family residential housing. This includes approximately 67 single-family unattached homes, 221 townhomes, 271 apartment units, and 120 senior living unit. The project will include a new internal roadway network, a stormwater feature, and connection to municipal sanitary sewer and water systems. Preparation of an Environmental Assessment Worksheet (EAW) is considered mandatory under Minnesota Rules 4410.4300, Subpart 19. Maplewood Development, Inc. is the project proposer, and the City of Lake Elmo is the Responsible Governmental Unit (RGU) for this project, as per Minnesota Rules 4410.4300, Subpart 19. The City of Lake Elmo’s decision in this matter shall be either a negative or positive declaration on the need for an Environmental Impact Statement (EIS). The City must order the preparation of an EIS for the project if it determines that the project has the potential for significant environmental effects. Based upon information in the record, which is comprised of the EAW for the Proposed Project, the issues raised during the public comment period, the responses to the comments, and other supporting documents, the City makes the following Findings of Fact and Conclusions: II. ADMINISTRATIVE BACKGROUND Maplewood Development, Inc. is the project proposer, and the City of Lake Elmo is the Responsible Governmental Unit (RGU) for this project. An EAW was prepared for this project as part of the Minnesota Environmental Policy Act (MEPA) to fulfill requirements M.S. 116D and Minnesota Rules Chapter 4410. The EAW is used to provide sufficient environmental documentation for the RGU to base a determination of need for a state EIS or that a Negative Declaration is appropriate. The EAW was filed with the Minnesota Environmental Quality Board (EQB) and circulated for review to the required EQB Distribution List. A “notice of availability” was published in the EQB Monitor on August 26, 2025. Appendix A contains a copy of the EQB Monitor listing for the project and members on the EAW Distribution List. A press release was published in Stillwater Gazette for five (5) consecutive weeks on August 22nd and 29th, and September 5th, 12th and 19th, 2025 (see Appendix A). The EAW was posted on the City of Lake Elmo’s website at: https://lakeelmo.gov. The EAW was also made available for public review at Lake Elmo City Hall. Comments were formally received through September 25, 2025. A total of three written comment letters were received during the EAW comment period. Two of the written comment letters on the Limerick Village EAW were received from public agencies: Metropolitan Council and Minnesota Pollution Control Agency (MPCA). One written comment Page 2 letter was received from the general public. All comments received during the EAW comment period were considered in determining the potential for significant environmental impacts. Comments received during the comment period are provided in Appendix B. III. FINDINGS OF FACT A. Project Description The project includes the construction of single family, townhomes, apartments and senior living units as part of a new development in Lake Elmo, Minnesota. The project aims to incorporate a mix of different housing options into one development. A variety of different housing options is considered to be a benefit to the City of Lake Elmo and is consistent with the vision of the City’s Adopted 2040 Comprehensive Plan. The proposed project would construct the following housing units: 67 single family lots - unattached 221 townhome units - attached 271 apartment units - attached 120 senior living units - attached The development property comprises 79.4 acres of land for the housing units, stormwater treatment ponds, a public park, and open space. The development will be served by a stormwater reuse system which uses stormwater collected in the 7.38 acre central stormwater pond to irrigate landscaping throughout the development. As proposed, the development would also dedicate an 8 acre public park as a central feature of the development. Appendix A to the EAW document provides location information, a proposed development layout, and other data for the property. New public roadways will be constructed to provide access to the development from Manning Avenue North and the future 5th Street North corridor. A system of sidewalks and trails will be built throughout the development to address City and regional priorities for multimodal circulation. The land is currently used for row crop agriculture. Limited tree removals will occur with very few trees on the existing property. Many additional trees will be planted as development occurs on the property to conform with City policies for new development. An existing farmstead including a single-family home and associated accessory structures will be removed. All of the proposed work will require grading and earthwork, which can be accomplished with standard construction equipment. The site will be mass graded to provide the lots and roadway alignments, and the site will be leveled to provide buildable conditions. Infrastructure for water, sewer, electrical and natural gas as well as stormwater management will be constructed in conjunction with the grading to provide a site suitable for the planned development. In conjunction with required approvals of a preliminary plat, construction efforts in 2026 may be to begin mass grading and prepare the site for development. After the completion of mass Page 3 grading and installation of the roadways, the various residential components of the site are expected to be developed over multiple years based on market conditions. B. Corrections to the EAW or Changes in the Project since the EAW was Published The following corrections/changes have been added to the environmental documentation since the publication of the EAW: 1. EAW Item 12, “Water Resources,” additional information provided: a. Projects served by MCES typically use 274 gallons per day per home for planning purposes. With 679 proposed homes (combined homes, townhomes, and apartments/senior living units), this would result in the average design flow of 186,046 gallons per day. This results in the addition of approximately 186,046 gallons per day to the sanitary sewer, which is within the capacity of the MCES Eagle Point Plant. C. Agency and Public Comments on the EAW and Responses A total of three written comment letters were received during the EAW comment period. Two of the written comment letters on the Limerick Village EAW were received from public agencies: the Minnesota Pollution Control Agency (MPCA), and Metropolitan Council (Met Council). One written comment letter was received from the general public. A listing of the comments and responses from the Project Proposer is found in Table 1, “Limerick Village EAW – Comments Received and Responses.” Refer to Appendix B for agency comment letters in their entirety. Page 4 Table 1: Limerick Village EAW – Comments Received and Responses Comment Number Agency / Commenter Comment Response 1 General Public - Justin Folger We do have concerns about the pace and scope of new developments, particularly when it seems infrastructure planning may not be keeping pace. A clear example is the lack of accessible sidewalks and thoughtful pedestrian planning around the new elementary school. With the influx of young families, it's increasingly important to create safe, family-friendly ways to access key community areas — such as the downtown district, park preserve, and other shared spaces. We believe it would be beneficial for the city to take a measured pause, allowing time to strengthen and expand our infrastructure before introducing another high-impact development. While there have been exciting plans to revitalize our historic downtown as a community centerpiece, progress has been slow, and access remains limited. We respectfully recommend that the city focus on executing these foundational plans and enhancing infrastructure before moving forward with additional large-scale projects. We understand the challenges of balancing growth with sustainability, and we fully support thoughtful development. Our hope is that Lake Elmo continues to grow in a way that preserves its character while avoiding congestion, overcrowding, and strain on community resources. Comment noted. The City of Lake Elmo reviews individual development projects for conformance with applicable phasing and other policies of the adopted 2040 Comprehensive Plan and City ordinances. The Limerick Village development will be served by public infrastructure installed at the developer's expense to serve the development area. As part of the required public infrastructure, multimodal connectivity will be required consistent with the City's adopted plans and policies. 2 Minnesota Pollution Control Agency Section 12.b.i.1) Wastewater, should include an estimate of the average daily wastewater flow volume expected from the development. The number of housing units, flow per unit and total flows should be listed. Projects served by MCES typically use 274 gallons per day per home for planning purposes. With 679 proposed homes (combined homes, townhomes, and apartments/senior living units), this would result in the average design flow of 186,046 gallons per day. This results in the addition of approximately 186,046 gallons per day to the sanitary sewer, which is within the capacity of the MCES Eagle Point Plant. Page 5 Comment Number Agency / Commenter Comment Response 3 Minnesota Pollution Control Agency The Responsible Governmental Unit (RGU) an any other land-use decision makers, should consider language in Minn. R. 7030.0030 that reads “[…] Any municipality having authority to regulate land use shall take all reasonable measures within its jurisdiction to prevent the establishment of land use activities listed in noise are classification (NAC) 1, 2 or 3 in any location where the standards established in part 7030.0040 will be violated immediately upon establishment of the land use.” The Noise section of the EAW does not provide enough detail regarding current and anticipated sound levels in the Project area to determine whether an immediate violation of the state noise standards would occur if the Project were approved. The MPCA encourages Proposers to thoroughly evaluate potential noise impacts to new and existing locations with residential land use activities. The Proposer identifies a bus service company, Holiday gas station and pallet supplier as nearby receptors, but these could also be nearby noise sources for the new residential buildings proposed in the Project. The Proposer should provide information on how the Project will comply with the noise standards in Minn. R. 7030.0040. The MPCA recommends the Proposer conduct a noise study and potentially evaluate methods to mitigate noise impacts, especially for residential locations. Existing and planned land uses are not expected to produce, or be subject to, noise levels which exceed statutory thresholds. The existing source of noise levels on the proposed project are primarily from agriculture farming and roadway noise. According to MINN. R. 7030.0050, the current Noise Area Classification (NAC) of the proposed project is a 3. During active construction, the NAC is expected to increase to a 4. Once construction has been completed, the NAC is expected to decrease to a 1, which is consistent with residential developments. If the project is approved, coordination with the LGU and the MPCA will be completed to ensure the project complies with MINN. R. 7030.0030 during active construction to limit disturbances to nearby noise receptors. The project will also be subject to time of work and other related noise controls found in Lake Elmo City Ordinances. Based on the master site plan, the distance from the nearest residential use to a nearby commercial use is over 300 feet. Using the same plan, townhomes and the proposed senior housing facility are proposed at a distance of 75 from the edge of the roadway along Manning Avenue North. The City may require further evaluation of noise impacts with future approvals of the Limerick Development project where more detailed site plans can be compiled to ensure that future development plans are consistent with applicable statutory noise standards. 4 Metropolitan Council The staff review finds that the EAW is complete and accurate with respect to regional concerns and does not raise major Comment noted. Page 6 Comment Number Agency / Commenter Comment Response issues of consistency with Council policies. An EIS is not necessary for regional purposes. 5 Metropolitan Council Given the current transit investments and the lower residential density that exists in this area now, this EAW for a proposed mixed-use development consisting of 67 single-family homes, 221 townhomes, 271 apartments and a 120-unit senior living/assisted living center, will likely have a marginal impact on the existing transit network and should not expect additional expansion of the fixed-route transit network. Comment noted. 6 Metropolitan Council The EAW describes a mixed-use development consisting of 67 single-family homes, 221 townhomes, 271 apartments, and a senior living / assisted living center with 120 units. Lake Elmo had 5,410 households in 2024 (annual estimate). The subject development, along with other known developments (Inwood, Bridgewater Village, etc.), will advance Lake Elmo toward the 2030 households forecast level approved in the City’s 2040 comprehensive plan: 6,670 households. The EAW notes that "Water appropriation increases in Lake Elmo are limited by the WBL court order, Lake Elmo is subject to WBL court order appropriation requirements." (p. 19) During regional plan preparation in 2024, Council staff have noted that the permitted levels of local groundwater supply remain an is sue between Lake Elmo and Minnesota DNR. The EAW does not directly state whether the addition of 679 residential customers will exceed Minnesota DNR well permit authorizations. Comment noted. 7 Metropolitan Council The discussion of anticipated climate trends is appropriate to the scale and scope of the project. The project proposer should consider additional adaptations like using native plantings for Comment noted. Preliminary and final construction plans will be reviewed for opportunities to implement low salt design best practices. Page 7 Comment Number Agency / Commenter Comment Response landscaping throughout the development to increase resiliency and adopting chloride management plans or low salt design to minimize the development’s impact on water resources. 8 Metropolitan Council The land uses presented are consistent with the 2040 comprehensive plan. The EAW proposes single family homes and townhomes on the northwest side of the site, which is guided Medium Density Residential and multifamily development on the southeast side and northeast sides of the site, which are guided High Density Residential. Any changes to land use, density, or intensity that deviates from the adopted comprehensive plan will require a comprehensive plan amendment process independent of the environmental review and will be subject to additional Council review. Comment noted. 9 Metropolitan Council The project site is located within the North and East Metro Groundwater Management area, so extra care should be taken to reduce overuse of groundwater resources throughout development of this project. In addition to the proposed stormwater pond, developers might consider installing other sustainable features to help groundwater infiltrate back into the earth on the site. If the city determines that additional source waters are needed as a part of this development, they need to work with the MN DNR to update their local water supply plan and appropriation permit. Comment noted. Per the EAW document, the Limerick Village development has been planned to include a stormwater reuse system allowing for reuse of stormwater for irrigation across the development. This system will be required to conform with Lake Elmo specifications and standards for such systems. The development will also be required to comply with the City's topsoil standards to improve drought resistance for landscaping. 10 Metropolitan Council The discussion of anticipated GHG emission and associated mitigation measures is adequate. The project proposer should consider additional mitigation measures such as solar ready design for multi-family units. Additionally, the project proposer Comment noted. Page 8 Comment Number Agency / Commenter Comment Response should commit to implementing the identified mitigation measures. 11 Metropolitan Council The EAW states that there are limited options available for non - motorized transportation today. This is true, however the EAW should acknowledge that Manning Avenue is designated as a Tier 2 Regional Bicycle Transportation Network (RBTN) Alignment and should ensure that right-of-way (ROW) is maintained for a future trail facility or coordinate with Washington County and the City of Lake Elmo to install a facility with this project. The developer should also ensure that non - motorized facilities are provided throughout the development to be able to be connected to future non-motorized transportation system, as it becomes available. Comment Noted. City review comments have required that road separated, non-motorized, trail corridors be provided along Manning Avenue, 5th Street North, and Hudson Avenue North. Adequate right of way and internal connectivity will also be required to ensure connectivity with the City's planned non- motorized transportation system. Page 9 IV. DECISION REGARDING NEED FOR ENVIRONMENTAL IMPACT STATEMENT Minnesota Rule 4410.1700 provides that an environmental impact statement shall be ordered for projects that have the potential for significant environmental effects. In deciding whether a project has the potential for significant environmental effects, the following factors shall be considered: A. Type, extent, and reversibility of environmental impacts The City of Lake Elmo finds that the analysis completed for the EAW is adequate to determine whether the project has the potential for significant environmental effects. The EAW described the type and extent of impacts to the natural and built environment anticipated to result from the proposed project. This document provides any corrections, changes, and new information since the EAW was published. The proposed design for the project includes features to mitigate the identified impacts. B. Cumulative potential effects of related or anticipated future projects This topic was addressed throughout the EAW and in Item 19. Cumulative effects associated with the Proposed Project are essentially the effects of continued growth and development. This can have both positive and negative effects on the human and natural environment. The largest impact to this parcel is an increase in impervious surfaces. Through responsible development and using best management practices, the negative impacts can be minimized. Through the increase in traffic and impervious surfaces, and adding facilities with heating and cooling systems, there may be a minimal increase in greenhouse gas (GHG) emissions. It is unlikely this will grossly increase the regional impacts from climate change. Best management practices during the construction process, use of energy-efficient building materials and appliances, and the addition of native landscape vegetation and tree species may help offset impacts from increased GHG emissions. C. The extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority There are several Federal, State, and local permits required to ensure that specific environmental effects are mitigated. The mitigation of environmental impacts will be designed and implemented in coordination with regulatory agencies and will be subject to permitting processes. Permits and approvals that have been or may be required prior to project construction include: Government Agency Type of Application/Permit Status State Agencies Page 10 Minnesota Pollution Control Agency National Pollutant Discharge Elimination System (NPDES) Construction Storm Water Permit To be applied for Sanitary Sewer Extension Approval To be applied for Section 401 Water Quality Certification or Waiver To be applied for 10-day Demolition Notification To be applied for, if needed Minnesota Department of Health Water Main To be applied for Minnesota Department of Natural Resources Water Appropriations Permit (construction dewatering) To be applied for, if needed Local Agencies City of Lake Elmo Wetland Conservation Act Delineation Boundary Concurrence Received Wetland Impact and Replacement Plan To be applied for, if needed Stormwater Management Plan To be applied for Erosion and Sediment Control Plan To be applied for Rezoning To be applied for Preliminary Plat To be applied for Final Plat To be applied for Planned Unit Development To be applied for Grading Permit To be applied for Building Permit(s) To be applied for Washington County Access Permit(s) To be applied for Right-of-Way Permit To be applied for Valley Branch Watershed District Watershed District Permit To be applied for D. The extent to which the environmental effects can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the project proposer, including other EISs The City of Lake Elmo finds: 1. The Proposed Project includes various measures to reduce adverse impacts to the environment and existing natural resources. 2. The Proposed Project is subject to City, County, State, and Federal requirements. 3. The Project Proposer will secure all necessary permits and will adhere to all requirements of the permits. 4. Considering the results of environmental review and permitting processes for similar projects, the City of Lake Elmo finds that the environmental effects of the Proposed Project can be adequately anticipated, controlled, and mitigated. Page 11 V. CONCLUSIONS 1. All requirements for environmental review of the Proposed Project have been met. 2. The EAW and the permit development processes related to the project have generated information which is adequate to determine whether the project has the potential for significant environmental effects. 3. Areas where potential environmental effects have been identified will be addressed during the final design and site plan approvals of the project. Mitigation will be provided where impacts are expected to result from project construction, operation, or maintenance. Mitigation measures are incorporated into project design, and have been or will be coordinated with state and federal agencies during the permit process. 4. Based on the criteria in Minnesota Rules part 4410.1700, the Proposed Project does not have the potential for significant environmental effects. 5. An Environmental Impact Statement is not required for the proposed Limerick Village project in Lake Elmo, Minnesota. For the City of Lake Elmo Nicole Miller Date City Administrator City of Lake Elmo APPENDIX A – EAW PUBLICATION AND NOTIFICATION MATERIALS EQB Notice of Availability August 26, 2025 EAW Distribution List EQB Distribution List for Lake Elmo, MN Agency Distribution Email Submission Environmental Quality Board 1 electronic copy EQB Monitor Submission Service and EQB.Monitor@state.mn.us Department of Agriculture 1 electronic copy stephan.roos@state.mn.us Department of Commerce 1 electronic copy raymond.kirsch@state.mn.us Department of Health 1 electronic copy health.review@state.mn.us Department of Natural Resources 1 electronic copy jill.townley@state.mn.us Pollution Control Agency 1 electronic copy chris.green@state.mn.us Board of Soil and Water Resources 1 electronic copy waterprograms.bwsr@state.mn.us; melissa.king@state.mn.us Department of Transportation 1 electronic copy katherine.lind@state.mn.us State Archaeologist 1 electronic copy mn.osa@state.mn.us Indian Affairs Council 1 electronic copy melissa.cerda@state.mn.us; isaac.weston@state.mn.us State Historic Preservation Office 1 electronic copy ENReviewSHPO@state.mn.us Metropolitan Council 1 electronic copy reviewscoordinator@metc.state.mn.us Hennepin County Library 1 electronic copy govdoc@hclib.org US Fish and Wildlife Service 1 electronic copy TwinCities@fws.gov US Army Corps of Engineers 1 electronic copy usace_requests_mn@usace.army.mil US Evironmental Protection Agency 1 electronic copy R5NEPA@epa.gov National Park Service 1 electronic copy MISS_Planning@nps.gov EAW Distribution Email Media Release – Proof of Publication June 12, 2025 APPENDIX B – COMMENTS RECEIVED September 22, 2025 VIA EMAIL Sophia Jensen City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, Minnesota 55042 sjensen@lakeelmo.gov RE: Limerick Village – Environmental Assessment Worksheet Dear Sophia Jensen: Thank you for the opportunity to review and comment on the Environmental Assessment Worksheet (EAW) for the Limerick Village project (project) located in Washington County, Minnesota. The Project consists of the Limerick Village proposing mixed-use development consisting of single-family homes, townhomes, apartments and a senior living/assisted living center on a 79.4-acre agriculture site in the City of Lake Elmo, Washington County, Minnesota. It is located adjacent to Manning Avenue North (CSAH 15) and will include internal roads, a stormwater feature and connection to municipal utilities. Regarding matters for which the Minnesota Pollution Control Agency (MPCA) has regulatory responsibility and other interests, the MPCA staff has the following comments for your consideration. Wastewater • Section 12.b.i.1) Wastewater, should include an estimate of the average daily wastewater flow volume expected from the development. The number of housing units, flow per unit and total flows should be listed. Noise • The Responsible Governmental Unit (RGU) an any other land-use decision makers, should consider language in Minn. R. 7030.0030 that reads “[…] Any municipality having authority to regulate land use shall take all reasonable measures within its jurisdiction to prevent the establishment of land use activities listed in noise are classification (NAC) 1, 2 or 3 in any location where the standards established in part 7030.0040 will be violated immediately upon establishment of the land use.” The Noise section of the EAW does not provide enough detail regarding current and anticipated sound levels in the Project area to determine whether an immediate violation of the state noise standards would occur if the Project were approved. • The MPCA encourages Proposers to thoroughly evaluate potential noise impacts to new and existing locations with residential land use activities. • The Proposer identifies a bus service company, Holiday gas station and pallet supplier as nearby receptors, but these could also be nearby noise sources for the new residential buildings proposed in the Project. • The Proposer should provide information on how the Project will comply with the noise standards in Minn. R. 7030.0040. Sophia Jensen Page 2 September 22, 2025 • The MPCA recommends the Proposer conduct a noise study and potentially evaluate methods to mitigate noise impacts, especially for residential locations. We appreciate the opportunity to review this Project. Please be aware that this letter does not constitute approval by the MPCA of any or all elements of the Project for the purpose of pending or future permit actions by the MPCA. Ultimately, it is the responsibility of the Project Proposer to secure any required permits and to comply with any requisite permit conditions. If you have any questions concerning our review of this EAW, please contact me by email at chris.green@state.mn.us or by telephone at 507-476-4258. Sincerely, Chris Green This document has been electronically signed. Chris Green, Project Manager Environmental Review Unit Resource Management and Assistance Division CG:rs Attachment cc: Dan Card, MPCA (w/attachment) Melinda Neville, MPCA (w/attachment) Nicole Peterson, MPCA (w/attachment) Colin Boysen, MPCA (w/attachment) Deepa deAlwis, MPCA (w/attachment) Lauren Dickerson, MPCA (w/attachment) David Sahli, MPCA (w/attachment) Julie Henderson, MPCA (w/attachment) Metropolitan Council (Regional Office & Environmental Services) 390 Robert Street North, Saint Paul, MN 55101-1805 P 651.602.1000 | F 651.602.1550 | TTY 651.291.0904 metrocouncil.org An Equal Opportunity Employer September 23, 2025 Sophia Jensen, Senior Planner City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 RE: City of Lake Elmo – Environmental Assessment Worksheet (EAW) – Limerick Village Metropolitan Council Review No. 23123-1 Metropolitan Council District No. 11 Dear Sophia Jensen: The Metropolitan Council received the EAW for the Limerick Village project in Lake Elmo on August 26, 2025. The proposed project is located adjacent to Manning Ave North (CSAH 15) in the southeastern portion of the city. The proposed development consists of a 79.4-acre site with a mixed-use development consisting of single-family homes, townhomes, apartments, and a senior living / assisted living center. The staff review finds that the EAW is complete and accurate with respect to regional concerns and does not raise major issues of consistency with Council policies. An EIS is not necessary for regional purposes. We offer the following comments for your consideration. Item 5- Transit (Project Location) (Stephen Baisden, 612-349-7361) Given the current transit investments and the lower residential density that exists in this area now, this EAW for a proposed mixed-use development consisting of 67 single-family homes, 221 townhomes, 271 apartments and a 120-unit senior living/assisted living center, will likely have a marginal impact on the existing transit network and should not expect additional expansion of the fixed-route transit network. Item 6– Forecast (Project Description) (Todd Graham, 651-602-1322) The EAW describes a mixed-use development consisting of 67 single-family homes, 221 townhomes, 271 apartments, and a senior living / assisted living center with 120 units. Lake Elmo had 5,410 households in 2024 (annual estimate). The subject development, along with other known developments (Inwood, Bridgewater Village, etc.), will advance Lake Elmo toward the 2030 households forecast level approved in the City’s 2040 comprehensive plan: 6,670 households. The EAW notes that "Water appropriation increases in Lake Elmo are limited by the WBL court order, Lake Elmo is subject to WBL court order appropriation requirements." (p. 19) During regional plan preparation in 2024, Council staff have noted that the permitted levels of local groundwater supply remain an issue between Lake Elmo and Minnesota DNR. The EAW does not directly state whether the addition of 679 residential customers will exceed Minnesota DNR well permit authorizations. Page - 2 | September 23, 2025 | METROPOLITAN COUNCIL Item 7- Climate Adaptation and Resilience (Mackenzie Young-Walters, 651-602-1373) The discussion of anticipated climate trends is appropriate to the scale and scope of the project. The project proposer should consider additional adaptations like using native plantings for landscaping throughout the development to increase resiliency and adopting chloride management plans or low salt design to minimize the development’s impact on water resources. Item 10- Land Use (Emma Dvorak, 651-602-1399) The land uses presented are consistent with the 2040 comprehensive plan. The EAW proposes single family homes and townhomes on the northwest side of the site, which is guided Medium Density Residential and multifamily development on the southeast side and northeast sides of the site, which are guided High Density Residential. Any changes to land use, density, or intensity that deviates from the adopted comprehensive plan will require a comprehensive plan amendment process independent of the environmental review and will be subject to additional Council review. Item 12- Water Supply (Water Resources) (Lila Franklin, 651-602-1179) The project site is located within the North and East Metro Groundwater Management area, so extra care should be taken to reduce overuse of groundwater resources throughout development of this project. In addition to the proposed stormwater pond, developers might consider installing other sustainable features to help groundwater infiltrate back into the earth on the site. If the city determines that additional source waters are needed as a part of this development, they need to work with the MN DNR to update their local water supply plan and appropriation permit. Item 18- Green House Gas (GHG) Emission (Mackenzie Young-Walters, 651-602-1373) The discussion of anticipated GHG emission and associated mitigation measures is adequate. The project proposer should consider additional mitigation measures such as solar ready design for multi-family units. Additionally, the project proposer should commit to implementing the identified mitigation measures. Item 20- Transportation (Joe Widing, 651-602-1822) The EAW states that there are limited options available for non-motorized transportation today. This is true, however the EAW should acknowledge that Manning Avenue is designated as a Tier 2 Regional Bicycle Transportation Network (RBTN) Alignment and should ensure that right-of-way (ROW) is maintained for a future trail facility or coordinate with Washington County and the City of Lake Elmo to install a facility with this project. The developer should also ensure that non- motorized facilities are provided throughout the development to be able to be connected to future non-motorized transportation system, as it becomes available. This concludes the Council’s review of the EAW. The Council will not take formal action on the EAW. If you have any questions or need further information, please contact Emma Dvorak, Principal Reviewer, at 651-602-1399 or via email at emma.dvorak@metc.state.mn.us. Sincerely, Angela R. Torres, AICP, Senior Manager Local Planning Assistance CC: Tod Sherman, Development Reviews Coordinator, MnDOT - Metro Division Gail Cederberg, Metropolitan Council District 11 Emma Dvorak, Sector Representative/Principal Reviewer Reviews Coordinator N:\CommDev\LPA\Communities\Lake Elmo\Letters\Lake Elmo 2025 Limerick Village EAW Ok With Comments 23123-1.docx APPENDIX C – NEGATIVE DECLARATION ON THE NEED FOR AN EIS 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-____ RESOLUTION APPROVING A NEGATIVE DECLARATION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE LIMERICK VILLAGE DEVELOPMENT PROJECT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the laws of the State of Minnesota require that an Environmental Assessment Worksheet (EAW) be prepared for construction of a permanent or potentially permanent residential development located in the seven-county Twin Cities metropolitan area equal to or in excess of the thresholds listed in Minnesota Rules 4410.4300 Subpart 19; and WHEREAS, an EAW was prepared for the Limerick Village Development Project on the properties in Washington County as described in Exhibit A, and reviewed by the City of Lake Elmo, and the draft document was circulated for comments to the required State and Federal agencies, as provided by law; and WHEREAS, notice of availability of the EAW was published in the EQB Monitor on August 26, 2025, and the thirty-day comment period ended on September 25, 2025, and during such period comments were received from two public agencies; and WHEREAS, the City Council is required by law to make a finding on the adequacy of the EAW and to determine whether an Environmental Impact Statement (EIS) should be prepared; and WHEREAS, the City Council met at a regularly scheduled meeting on October 21, 2025, and considered the EAW, the reports of its staff, and the comments received from the parties as noted above. NOW, THEREFORE, BE IT RESOLVED THAT by the City Council of the City of Lake Elmo that the City Council makes the following findings with regard to the environmental impact of the proposed Limerick Village Development Project: 1. The Environmental Assessment Worksheet (EAW) and related documentation for the Limerick Village Development Project were prepared in compliance with the procedures of the Minnesota Environmental Policy Act and Minnesota Rules 4410.1000 to 4410.1700. All requirements for environmental review of the proposed project have been met. 2 2. The EAW and the pertinent development processes related to the project have generated information that is adequate to determine whether the project has the potential for significant environmental effects. 3. Based on criteria in Minnesota Rules, part 4410.1700, the project does not have the potential for significant environmental effects. 4. An Environmental Impact Statement (EIS) is not required for the proposed Limerick Village Development Project. The Responsible Government Unit (RGU) makes a Negative Declaration and does not require the preparation of an EIS for the Limerick Village Development Project. BE IT FURTHER RESOLVED THAT based on the findings above, the City Council has determined that the Limerick Village Development Project does not have the potential for significant environmental effects and that preparation of an EIS is not mandated in this instance. BE IT FURTHER RESOLVED THAT that nothing in this determination that the EAW is adequate should be interpreted in any way to suggest that the City has approved of the proposed Project. Passed and duly adopted this 17 day of June, 2025, by the City Council of the City of Lake Elmo, Minnesota. ___________________________________ Mayor Charles Cadenhead ATTEST: ____________________________________ Julie Johnson, City Clerk 3 Resolution 2025-____ Exhibit A Legal Description of Subject Property Parcel 1 That part of the Northeast Quarter of the Southeast Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota which lies westerly of the westerly right of way line of Minnesota Department of Transportation Right of Way Plat No. 82-35 recorded as Document No. 424557 in the office of the County Recorder, Washington County, Minnesota and westerly of the westerly right of way line of Washington County Highway Right of Way Plat No. 36 recorded as Document No. 449905 in said office of the County Recorder. Parcel 2 And also the Northwest Quarter of the Southeast Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota; EXCEPT the following described tract: Commencing at the Southwest corner of said Northwest Quarter of the Southeast Quarter; thence North along the West line a distance of 152 feet to a point; thence Southeasterly in a straight line to a point on the South line of said Northwest Quarter of the Southeast Quarter to a point, said point being located 33 feet East of the Point of beginning; thence West 33 feet to the point of beginning. Abstract. APPENDIX D – PRELIMINARY MASTER PLAN |||||||||||||||||R=6 |||||||||||||||||||||||||||CONNECT TO EXISTING SANITARY SEWERAND WATERMAINSTREET AND UTILITY IMPROVEMENTS TOOCCUR AT TIME OF LIMERICK VILLAGE PROJECTCONNECT TO EXISTING WATERMAIN ASPART OF LIMERICK VILLAGE PROJECTEXISTING ACCESSTO BE REMOVEDAT MANNING AVEHUDSON BOULEVARD REALIGNMENTAND TRUNK UTILITY EXTENSIONIMPROVEMENTS AS PER FOURCORNERS 2ND ADDITION PLANSPID: 3602921420001PID: 3602921410001LILAC AVE LIMERICK PKWYR=6 99.52'113688886278827292933379404092626332743913877913466'66'66'66'3RD ST N3RD ST CT N 5TH ST N2ND ST N 5T H S T N 2ND ST N4 TH S T N MANNING AVEOUTLOT A(STORMWATER)7.38ACSENIOR LIVING - 4 STORIES WITH UNDERGROUND PARKING42,000 SF - 120 UNITS66'3 - STORY APARTMENTS WITH UNDERGROUND PARKING34,000 SF - 96 UNITS3 - STORY APARTMENTS WITH UNDERGROUND PARKING26,000 SF - 75 UNITS3 - STORY APARTMENTS WITH UNDERGROUND PARKING34,200 SF - 100 UNITS80'100'66'80'66'66'66'100'100'66' 66'66'100'80'66'100'80'66'66'100'66' 66' 30'PRIVATECOURTYARD0.55 AC20'PUBLIC PARK8.00 ACPRIVATEPARK1.11 ACOVERHEAD POWERTRANSMISSION TOWER (TYP)STUB ACCESS ROADTEMPORARY CUL-DE-SACTURN LANESLIMERICK VILLAGELAKE ELMO, MINNESOTAINFRASTRUCTURE PLAN W/ AERIALORIGINAL SIZE 22"x34"Figure 2. Limerick Village EAW City Council | October 21, 2025 Requests Resolution – Approving A Negative Declaration 01 Findings of Fact And Conclusions/Record of De c is ion doc ume nt 02 Plat Environmental Review Minnesota Environmental Policy Act - Informational Law •Allows for public review and comment, information could inform future approvals/actions. Three levels of review: 1.EAW – Environmental Assessment Worksheet: “In addition to the legal purpose of the EAW in determining the need for an EIS, the EAW also provides permit information, informs the public about the project, and helps identify ways to protect the environment. The EAW is not meant to approve or deny a project, but instead act as a source of information to guide other approvals and permitting decisions.” 2.EIS – Environmental Impact Statement 3.AUAR – Alternative Urban Areawide Review Environmental Review EAW Threshold: 250 unattached units or 375 attached units in a city within the seven-county Twin Cities metropolitan area EIS Threshold: 1,000 unattached units or 1,500 attached units in a city within the seven-county Twin Cities metropolitan area Lim e rick Villa g e EAW Tim e line May - August 2025 – EAW Submittal/Revisions, Complete Determination Made August 2025 August, 26, 2025 – EAW Published in EQB Monitor & Sent to 17 reviewing agencies •5 consecutive Newspaper notices •EAW posted on the City’s Website September 26, 2025 – Public Comment Period Ends •Three Comments (two agency, one general public) October 21, 2025 – Determination on need for an EIS Lim e rick Villa g e EAW Distrib ution EQB Distribution List for Lake Elmo, MN Agency Distribution Email Submission Environmental Quality Board 1 electronic copy EQB Monitor Submission Service and EQB.Monitor@state.mn.us Department of Agriculture 1 electronic copy stephan.roos@state.mn.us Department of Commerce 1 electronic copy raymond.kirsch@state.mn.us Department of Health 1 electronic copy health.review@state.mn.us Department of Natural Resources 1 electronic copy jill.townley@state.mn.us Pollution Control Agency 1 electronic copy chris.green@state.mn.us Board of Soil and Water Resources 1 electronic copy waterprograms.bwsr@state.mn.us; melissa.king@state.mn.us Department of Transportation 1 electronic copy katherine.lind@state.mn.us State Archaeologist 1 electronic copy mn.osa@state.mn.us Indian Affairs Council 1 electronic copy melissa.cerda@state.mn.us; isaac.weston@state.mn.us State Historic Preservation Office 1 electronic copy ENReviewSHPO@state.mn.us Metropolitan Council 1 electronic copy reviewscoordinator@metc.state.mn.us Hennepin County Library 1 electronic copy govdoc@hclib.org US Fish and Wildlife Service 1 electronic copy TwinCities@fws.gov US Army Corps of Engineers 1 electronic copy usace_requests_mn@usace.army.mil US Evironmental Protection Agency 1 electronic copy R5NEPA@epa.gov National Park Service 1 electronic copy MISS_Planning@nps.gov Review/Public Comments General Public Comment01 Minnesota Pollution Control Agency02 Metropolitan Council03 Options 1.Negative Declaration - Find information in Limerick Village EAW sufficient or require additional information from the Proposer. 2.Positive Declaration - Find information in Limerick Village EAW insufficient, articulate reasons for requiring an EIS, order staff to create a resolution and associated FOFC/ROD document. Recommendation Adopt Resolution Approving a Negative Determination on the Need for an EIS . Approve the Findings of Fact and Conclusions/Record of Decision document. To Approve the Negative Declaration: “Move to adopt Resolution 2025-XXX approving a negative declaration on the need for an Environmental Impact Statement for the Limerick Village Development Project.” To Approve the FOFC/ROD document: “Move to approve the Findings of Fact and Conclusions document in support of a negative declaration for an EIS for the Limerick Village Development Project as prepared by staff.” MOTIONS QUESTIONS? 2025 Goals Chart Mission The mission of the City of Lake Elmo is to provide planned, quality public services consistent with the City’s character in a fiscally-responsible manner in partnership with our community. Values Excellence | Integrity | Service Excellence, Integrity and Service are three words that best highlight the qualities that the City Council and staff strive to embody in service to the Lake Elmo community. We strive for excellence in everything we do, ensuring the highest quality in the delivery of services. Our commitment to excellence is reflected in our continuous pursuit of improvement and innovation. We uphold the highest standards of ethics and integrity in our actions. We are transparent and accountable, fostering trust and respect among our stakeholders. We are committed to serving our community through collaboration, innovation, open communication, valuing diverse ideas and creative solutions. By respecting individuality and actively engaging with the community, we ensure our efforts are inclusive and responsive. These values are the basis for how decisions are made, how services are delivered, and ensures the city as a whole conducts itself in an accountable, transparent, respectful and responsive manner. Core Strategies Building a vibrant, inclusive, and connected community through celebration, engagement, and shared spaces. Manage Growth with Purpose and Intent. Balancing finances consistent with current needs and future growth. Maintain responsive, transparent, and adaptive governance. Deliver efficient, reliable, and innovative public services. Build and sustain resilient infrastructure to support a thriving and sustainable community. Short-term Goals Building a vibrant, inclusive, and connected community through celebration, engagement, and shared spaces Develop Master Plans, including community engagement for recently purchased 77 acres, and existing 180 acres Purchase agreements approved by CC on 1/7/2025 for purchase of Olson and Jurek properties. City closed on Olson property 3/20/2025. EDA had presentation from Megan Flanagan (ULI) regarding TAP program for 180 acres on 2/4/2025. City closed on Jurek property 4/3/2025. City Council approved contract with ULI TAP program for 180 acres 5/20/2025. Community Development department provided ballfields planning timeline 5/23/2025. Joint workshop held with planning and cc on 9/9/2025 to discuss sports complex research and timeline for community engagement and financial planning beginning in 2026. City led 100th anniversary celebration held in Lions Park on 9/13/2025. Urban Land Institute Technical Assistance Panel for the 180 acres scheduled for 10/22/25-10/24/2025 Manage Growth with Purpose and Intent. •Develop vision for Comprehensive plan including future MUSA area development Workshop to discuss MUSA boundary and Imagine 2050 held on 7/8/2025. •Develop old fire station site Site access agreement for EAW approved by CC 2/4/2025. RFP for purchase of former fire station and PW/Parks building approved by CC 3/18/2025. Open house held at former fire station and PW/Parks building for interested developers 3/25/2025. RFP released 6/17/2025. Deadline for submissions 8/14/2025. Open house held at former fire station 7/1/2025. Phase I EAW completed, Phase II started, estimated completion fall of 2025. RFP committee scored nine submissions on 9/17/2025, City Council accepted committees’ recommendation to proceed to negotiate with Tap & Ladder and Machete. •Create working group of property owners (City, 834, Fury) to establish a work plan for redevelopment  Start development process for 180 acre parcel • • •Explore and develop plan for future of old city hall •February 2025-Working with Washington County to identify three polling place locations not including old city hall. •Workshop scheduled for 10/14/205 to discuss condition of building, staff comments, options and pros and cons. Balance finances consistent with current needs and future growth. •Develop comprehensive financial strategy that encompasses multiple long-term goals City Council approved purchase of more comprehensive Financial Management Software 3/4/2024. Implementation scheduled for Q1 2026. New capital levies implemented in 2025 to fund long- term capital needs. Finance staff drafted tentative time line for Long term financial strategic plan discussions and creation of scenario testing tool. Analyze and assess water, sewer, and street light fees Water/sewer fees updated Q1 2025. Staff researching street light obligations in Lake Elmo and financial impact. Street light funding discussion at 7/8/25 workshop Discussion on future studies to address stormwater fees, city sewer and water connection fees, and long term financial planning and tools scheduled for 8/14/2025 workshop. Stormwater fees discussed 9/9/2025, staff will review existing credits to see if they are still valid, engineering will provide cost to look at land use type and fees and ensure equitable system. Staff reviewing current City sewer and water connection fees. •Adopt CIP to include deferred maintenance on city buildings City Center Building Committee started in 2025 and is currently inventorying city center replacement needs. Public Works staff beginning to inventory public works building needs. Maintain responsive, transparent, and adoptive governance. Keep external and internal communications fresh and innovative- connect all ages and cultures Brand Guide completed March 2025. New powerpoint templates completed March 2025. Website design completed March 2025. New website expected to go live end of July 2025. Water brochure mailed to all residents May 2025. Internal Sharepoint site created for all employees and City Council April 2025. Employee newsletter “The Loop” launched September 2025. Deliver efficient, reliable, and innovative public services. Seek community input on fire response Exploring ideas for community survey and public education on department operations Examine and meet staffing appropriate for desired service level needs, including fire and police, based on current and future service level expectations PW operational assessment approved by City Council 1/7/2025. Draft operational assessment presented to City Council 5/13/2025. Final operational assessment accepted by City Council 9/2/2025. Improve GIS mapping Staff met with Bolten & Menk GIS team in April 2025. Implementation should take a few months. GIS progress meeting took place 7/8/2025. GIS is expected to go live end of July 2025. GIS went live 8/27/2025. The application includes public layers for parks and trails, water and sewer mains, current and future zoning and more. Q3 of 2025 staff completed GPS mapping of all city maintained irrigation systems and all new curb stops installed in the last 12 months. Build and sustain resilient infrastructure to support a thriving and sustainable community. Address water appropriations and PFAS with appropriate agencies and promote water conservation Lake Elmo Green Team formed-GreenSteps Gold Leaf Program-Action Item-Water Conservation/Drought tolerance Water update workshop held on 4/8/25. White Bear Lake Comprehensive workgroup, Lawsuit updates, 3M settlement funds, 2024 annual water report Sensus advanced metering infrastructure system installed Q4 2024, implementation Q1 2025-help with leak detection and meter issues. Q2 2025-ability to run irrigation zone reports for irrigation enforcement. Identify location for water treatment plant Staff met with land owners to discuss acquisition on 4/2/25. Closed session held 6/17/2025. Right of entry agreement signed September 2025, soil borings, wetland delineation, topo survey and test well work to be done. STAFF REPORT DATE:October 21, 2025 TO: Mayor and Council FROM: Clarissa Hadler, Finance Director Nina Kraemer, Finance Coordinator AGENDA ITEM:3rd Quarter Financial Reports CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth BACKGROUND: Staff has prepared the 3rd Quarter Financial Report for review by the City Council. ISSUE BEFORE THE COUNCIL: Does the City Council have any questions about the 3rd Quarter Financial Report? DISCUSSION: The Budget vs. Actual for 3rd Quarter 2025 is attached. YTD revenues and expenditures will fluctuate widely throughout the year depending on peak periods for each activity. Below are a few general notes regarding various items. Revenues: Tax revenues are receipted in July and December. General Fund non-tax revenues are expected to be higher this year compared to last year mainly due to increased building permits due to the two school construction projects. Utility Bills are reflected the following quarter due to the timing of mailings and payments. Interest earnings are typically allocated at year-end. Expenditures: Expenditures reflect a combination of ongoing expenses and items that are one-time payments per year. As such, year-to-date percentages on expenses other than personnel will fluctuate significantly. We closed two budgetary departments: communications and city hall. The communications expenses are incorporated into the administration department. This summer we’ve added a separate Water Treatment Dept to track expenses for that facility moving forward. This is assist with reporting if we receive grant funding from MPCA. Additional information regarding planned/budgeted changes is available in the 2025 Budget reports from the December 17, 2024 Council meeting, or upon request. FISCAL IMPACT: As noted. ATTACHMENTS: 1)Quarterly Financial Reports The following report illustrates the progress of City Revenues and Expenses toward the 2025 Budgeted amounts. (These reports may not include various adjustments that occur infrequently or at year-end, and thus may not be fully representative of financial activity to date.) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 General Water Sewer Storm Q3 - Year to Date Revenues vs. Expenses Revenues Expenses - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 General Water Sewer Storm 2025 Budget vs. YTD Expenses (by Fund) Budget YTD Division Expenses this Quarter as Portion of General Fund Total General Government Public Safety Public Works Parks & Recreation - 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 General Government Public Safety Public Works Parks & Recreation Millions Division Expenses vs. Budget Remaining (in millions -- General Fund Only) Expenses Budget Remaining Quarterly Financial Report As of September 30, 2025 1 General Fund Summary 2024 2025 2025 YTD % Revenues Actual Adopted Q3 of Budget Taxes 5,976,975 5,588,958 2,952,209 52.8% Licenses and Permits 1,020,800 1,011,995 1,300,213 128.5% Intergovernmental 330,712 276,320 288,379 104.4% Charges for Services 699,587 623,000 796,542 127.9% Fines and Forfeits 33,926 30,000 41,195 137.3% Investment Earnings 378,768 83,200 - 0.0% Miscellaneous 262,306 338,342 278,970 82.5% Total General Fund Revenues:8,703,075 7,951,815 5,657,508 71.1% Expenses by Department Total Mayor & CouncilMayor & Council 46,144$ 73,328$ 70,954$ 96.8% Total AdministrationAdministration 595,959$ 777,578$ 548,800$ 70.6% Total ElectionsElections 19,273$ 8,315$ 4,165$ 50.1% Total Finance Finance 287,788$ 376,044$ 212,541$ 56.5% Total Planning & ZoningPlanning & Zoning 467,732$ 637,844$ 337,650$ 52.9% Total Engineering ServicesEngineering Services 37,200$ 35,000$ 31,853$ 91.0% Total Police Police 1,305,749$ 1,393,730$ 691,578$ 49.6% Total ProsecutionProsecution 50,540$ 50,000$ 34,487$ 69.0% Total Fire Fire 1,509,749$ 1,559,191$ 1,156,962$ 74.2% Total Building InspectionBuilding Inspection 814,991$ 1,084,080$ 735,693$ 67.9% Total Emergency CommunicationsEmergency Communications 4,500$ 4,500$ 1,888$ 41.9% Total Animal ControlAnimal Control 23,998$ 14,500$ 11,872$ 81.9% Total Streets Streets 1,799,811$ 1,215,818$ 760,966$ 62.6% Total Parks & RecreationParks & Recreation 496,013$ 687,513$ 314,197$ 45.7% Total TransfersTransfers 167,328$ -$ -$ #DIV/0! Total Contingency ReserveContingency Reserve -$ 35,000$ -$ 0.0% Total General Fund Expenses 7,626,773$ 7,952,441$ 4,913,605$ 61.8% Net General Fund Revenue Over/(Under) Expenses 1,076,301 (626) 743,903 2 Water Fund Summary 2024 2025 2025 YTD % Actual Adopted Q3 of Budget Total Revenues 3,360,538 5,005,959 2,612,936 52% Expenses Personnel 427,203$ 466,310$ 289,914$ 62% Materials and Supplies 192,888$ 117,600$ 27,581$ 23% Charges and Services 394,128$ 546,202$ 327,778$ 60% Capital Outlay -$ 2,044,275$ 172,900$ 8% Miscellaneous and Non-operating 329,402$ 1,472,183$ 1,241,570$ 84% Total Water Fund Expenses 1,343,621$ 4,646,571$ 2,059,743$ 44% Net Water Fund Revenue Over/(Under) Expenses 553,193 Sewer Fund Summary 2024 2025 2025 YTD % Actual Adopted Q3 of Budget Total Revenues 2,899,238 3,206,809 2,146,788 67% Expenses Personnel 241,883$ 278,361$ 175,357$ 63% Materials and Supplies 23,409$ 31,900$ 14,721$ 46% Charges and Services 922,570$ 1,009,052$ 686,199$ 68% Capital Outlay -$ 925,920$ 25,920$ 3% Miscellaneous and Non-operating 336,821$ 1,311,350$ 1,312,215$ 100% Total Sewer Fund Expenses 1,524,683$ 3,556,583$ 2,214,412$ 62% Net Sewer Fund Revenue Over/(Under) Expenses (67,625) Stormwater Fund Summary 2024 2025 2025 YTD % Actual Adopted Q3 of Budget Total Revenues 670,259 650,126 228,664 35% Expenses Personnel 135,766$ 130,979$ 104,881$ 80% Materials and Supplies 9,379$ 9,450$ 8,044$ 85%Summary Charges and Services 96,085$ 121,212$ 81,230$ 67%ends here. Capital Outlay -$ 285,405$ -$ 0%The following pages Miscellaneous and Non-operating 36,793$ 260,050$ 259,298$ 100%show detailed Total Stormwater Fund Expenses 278,024$ 807,096$ 453,452$ 56%financials. Net Stormwater Fund Revenue Over/(Under) Expenses (224,788) Utility Fund Summaries 3 General Fund Revenues 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget Taxes 101-410-1320-31010 Current Ad Valorem Taxes 4,679,708 5,562,304 5,118,521 2,752,787 53.8% 101-410-1320-31020 Delinquent Ad Valorem Taxes 20,875 20,614 19,000 - 0.0% 101-410-1320-31030 Mobile Home Tax 16,781 20,540 17,000 9,841 57.9% 101-410-1320-31040 Fiscal Disparities 423,542 371,286 433,937 189,299 43.6% 101-410-1320-31520 30% Rental - County 1,625 1,589 - - #DIV/0! 101-410-1320-31910 Penalty & Interest on Taxes (204) 643 500 283 56.6% Total Taxes 5,142,327$ 5,976,975$ 5,588,958$ 2,952,209$ 53% Licenses and Permits 101-410-1320-32110 Liquor License 12,050 13,750 12,000 - 0.0% 101-410-1320-32120 Massage Therapy Licenses 500 - 150 225 150.0% 101-410-1320-32180 Wastehauler License 1,560 1,080 1,410 480 34.0% 101-410-1320-32181 General Contractor License 550 675 475 200 42.1% 101-420-2400-32210 Building Permits 725,852 718,730 800,000 996,314 124.5% 101-430-3100-32211 Driveway Permits 10,200 6,925 7,000 10,850 155.0% 101-420-2400-32212 Fireplace Permits 6,300 4,740 5,000 6,000 120.0% 101-420-2400-32220 Heating Permits 65,761 84,805 60,000 169,606 282.7% 101-420-2400-32230 Plumbing Permits 70,967 79,042 60,000 65,043 108.4% 101-420-2400-32232 Pool Permits 750 1,275 1,000 1,600 160.0% 101-420-2400-32213 Siding Permits 32,161 9,250 5,000 3,000 60.0% 101-420-2400-32214 Roof Permits 157,002 29,743 15,000 11,963 79.8% 101-430-3100-32250 Utility Permits 41,138 46,107 30,000 14,371 47.9% 101-420-2220-32260 Burning Permit 2,085 2,160 1,700 1,425 83.8% 101-420-2220-32275 Fire Suppression Permits 21,139 22,264 13,000 18,906 145.4% 101-410-1320-32281 Golf Cart Operation Permit - 30 60 30 50.0% 101-410-1320-32282 Miscellaneous Permits 175 225 200 50 25.0% Total Licenses and Permits 1,148,190$ 1,020,800$ 1,011,995$ 1,300,213$ 128% - Intergovernmental 101-430-3100-33418 MSA - Maintenance 202,220 227,709 214,535 255,424 119.1% 101-420-2220-33420 State Fire Aid - - - - #DIV/0! 101-420-2220-33426 Miscellaneous State Grants 2,000 - 3,500 - 0.0% 101-450-5200-33426 Miscellaneous State Grants 2,438 - 4,800 2,543 53.0% 101-410-1320-33623 Payment in Lieu of Taxes (35,474) 36,184 36,212 - 0.0% 101-410-1320-33521 Recycling Grant 39,256 17,273 17,273 30,412 176.1% Total Intergovernmental 215,178$ 330,712$ 276,320$ 288,379$ 104% 4 General Fund Revenues 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget Charges for Services 101-410-1910-34103 Zoning & Subdivision Fees 85,876 124,765 100,000 59,053 59.1% 101-420-2400-34104 Plan Check Fees 467,420 545,756 487,500 656,074 134.6% 101-410-1520-34107 Assessment Searches 1,595 1,115 1,000 1,200 120.0% 101-410-1450-34111 Cable Operation Reimbursement (0) - 5,000 - 0.0% 101-420-2400-34112 Planning & Zoning Review Fee 200 75 - - #DIV/0! 101-430-3100-34114 Street Light Fee 516 4,853 2,000 1,185 59.3% 101-410-1910-34115 Base Map Upgrading Fee 1,075 5,650 2,500 1,525 61.0% 101-410-1910-36206 Escrow Administration Fee 17,100 9,100 25,000 18,900 75.6% Total Charges for Services 577,073$ 699,587$ 623,000$ 796,542$ 128% Fines and Forfeits 101-420-2100-35100 Fines 36,879 31,671 30,000 40,051 133.5% 101-420-2100-35130 Forfeitures 93 99 - - #DIV/0! 101-420-2220-35102 Fire Alarm Fees 544 2,156 - 1,143 #DIV/0! Total Fines and Forfeits 37,516$ 33,926$ 30,000$ 41,195$ 137% Investment Earnings 101-410-1320-36210 Interest Earnings 238,492 378,768 83,200 - 0.0% Total Investment Earnings 238,492$ 378,768$ 83,200$ -$ 0% Miscellaneous 101-410-1320-31811 Cable Franchise Revenue 68,884 86,955 65,000 85,459 131.5% 101-410-1320-36200 Miscellaneous Revenue 14,560 195 5,000 3,418 68.4% 101-420-2220-36200 Miscellaneous Revenue 11,970 5,000 - 6,754 #DIV/0! 101-430-3100-36200 Miscellaneous Revenue 8,534 2,600 4,500 - 0.0% 101-450-5200-36200 Miscellaneous Revenue 1,312 2,477 1,000 - 0.0% 101-420-2220-36204 Reimbursements - Fire 15,519 23,702 5,500 54,205 985.5% 101-420-2220-36230 Donations-Fire 2,759 5,864 1,000 255 25.5% 101-410-1320-36230 Donations 10,000 7,600 7,500 14,500 193.3% 101-410-1320-39101 Sale of Capital Assets - 132,842 0.0% 101-410-1320-34120 Tower Rent 133,843 127,913 116,000 114,379 98.6% Total Miscellaneous 267,381$ 262,306$ 338,342$ 278,970$ 82% 5 General Fund Revenues 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget General Fund Revenue Summary 2023 Actual 2024 Actual 2025 Budget Q3 - YTD YTD % to Budget Total Taxes Taxes 5,142,327 5,976,975 5,588,958 2,952,209 52.8% Total Licenses and Permits Licenses and Permits 1,148,190 1,020,800 1,011,995 1,300,213 128.5% Total Intergovernmental Intergovernmental 215,178 330,712 276,320 288,379 104.4% Total Charges for Services Charges for Services 577,073 699,587 623,000 796,542 127.9% Total Fines and Forfeits Fines and Forfeits 37,516 33,926 30,000 41,195 137.3% Total Investment Earnings Investment Earnings 238,492 378,768 83,200 - 0.0% Total Miscellaneous Miscellaneous 267,381 262,306 338,342 278,970 82.5% TOTAL 7,626,157$ 8,703,075$ 7,951,815$ 5,657,508$ 71.1% 6 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! 1110 Mayor & Council Personnel 101-410-1110-41030 Part-time Salaries 25,162 25,690 25,690 12,845 50.0% 101-410-1110-41220 FICA Contributions 1,560 1,593 1,593 796 50.0% 101-410-1110-41230 Medicare Contributions 365 373 373 186 49.9% 101-410-1110-41510 Workers Compensation 66 52 93 93 99.9% Total Personnel 27,153$ 27,708$ 27,749$ 13,921$ 50.2% Materials and Supplies 101-410-1110-42000 Office Supplies 67 273 275 46 16.7% 101-410-1110-42001 Computer Reimbursement 2,000 - 4,000 3,980 99.5% 101-410-1110-43310 Mileage 37 139 630 217 34.4% 101-410-1110-43185 IT Support 1,273 1,404 1,601 905 56.5% Total Materials and Supplies 3,377$ 1,815$ 6,506$ 5,148$ 79.1% Charges and Services 101-410-1110-44300 Miscellaneous 7,329 5,754 11,165 29,983 268.5% 101-410-1110-44330 Dues & Subscriptions 18,389 10,089 23,933 20,554 85.9% 101-410-1110-44370 Conferences & Training 594 777 3,975 1,348 33.9% Total Charges and Services 26,312$ 16,620$ 39,073$ 51,886$ 132.8% 1110 Total Mayor & Council 56,842$ 46,144$ 73,328$ 70,954$ 96.8% 1320 Administration Personnel 101-410-1320-41010 Full-time Salaries 196,912 249,432 300,045 184,543 61.5% 101-410-1320-41210 PERA Contributions 13,950 18,655 22,503 13,468 59.9% 101-410-1320-41216 MSRS Contributions -City Admin 1,677 1,662 1,560 1,131 72.5% 101-410-1320-41220 FICA Contributions 11,445 16,790 18,603 10,901 58.6% 101-410-1320-41230 Medicare Contributions 2,730 3,927 4,501 2,549 56.6% 101-410-1320-41300 Insurance 26,269 40,050 43,660 21,311 48.8% 101-410-1320-41325 Life Insurance 465 119 180 91 50.3% 101-410-1320-41330 STD/LTD 890 1,015 2,234 975 43.6% 101-410-1320-41420 Unemployment Benefits - 3,084 - 8,684 #DIV/0! 101-410-1320-41510 Workers Compensation 1,045 701 1,385 1,385 100.0% Total Personnel 255,382$ 335,435$ 394,671$ 245,036$ 62.1% 7 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! Materials and Supplies 101-410-1320-42000 Office Supplies 2,234 3,234 2,000 1,816 90.8% 101-410-1320-42030 Printed Forms - - 100 - 0.0% Total Materials and Supplies 2,234$ 3,234$ 2,100$ 1,816$ 86.5% Charges and Services 101-410-1320-43100 Assessing Services 112,968 113,783 117,959 115,371 97.8% 101-410-1320-43040 Legal Services 56,432 49,052 60,000 39,291 65.5% 101-410-1320-43090 Newsletter 3,667 0.0% 101-410-1320-43150 Contract Services 13,276 18,970 68,500 55,962 81.7% 101-410-1320-43152 Cable Operation Expense 6,200 0.0% 101-410-1320-43185 IT Support 5,032 6,769 8,701 5,826 66.9% 101-410-1320-42002 IT Hardware 5,195 - - - #DIV/0! 101-410-1320-43210 Telephone 602 632 1,033 544 52.7% 101-410-1320-43220 Postage 4,854 5,894 5,000 6,477 129.5% 101-410-1320-43310 Mileage 661 522 1,120 755 67.4% 101-410-1320-43510 Legal Publishing 3,638 3,138 1,500 3,658 243.8% 101-410-1320-43610 Insurance 36,273 - 41,779 29,026 69.5% 101-410-1320-44050 Transfer - Shared City Center Expenses - 31,144 34,815 16,158 46.4% 101-410-1320-43810 Electric Utility - - - #DIV/0! 101-410-1320-43830 Gas Utility - - - #DIV/0! 101-410-1320-43840 Refuse - - - #DIV/0! 101-410-1320-44010 Repairs/Maint Contractual Bldg - - - #DIV/0! 101-410-1320-44040 Repairs/Maint Contractual Eqpt 3,982 - 2,263 #DIV/0! 101-410-1320-44330 Dues & Subscriptions 1,321 1,947 3,613 855 23.7% 101-410-1320-44370 Conferences & Training 3,083 5,468 12,170 7,867 64.6% 101-410-1320-44371 Allocation to Building Inspections (3,184) - - - #DIV/0! Total Charges and Services 240,149$ 245,539$ 375,057$ 296,566$ 79.1% Miscellaneous 101-410-1320-44300 Miscellaneous 3,220 11,751 5,750 5,382 93.6% Total Miscellaneous 3,220$ 11,751$ 5,750$ 5,382$ 93.6% 1320 Total Administration 500,984$ 595,959$ 777,578$ 548,800$ 70.6% 8 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! 1410 Elections Personnel 101-410-1410-41030 Part-time Salaries 2,649 14,526 3,000 - 0.0% Total Personnel 2,649$ 14,526$ 3,000$ -$ 0.0% Charges and Services 101-410-1410-43310 Travel Expense - - 50 - 0.0% 101-410-1410-42000 Office Supplies 53 654 250 - 0.0% 101-410-1410-43510 Legal Notices Publishing 68 238 500 - 0.0% 101-410-1410-43150 Contract Services 3,525 3,854 3,890 4,165 107.1% Total Charges and Services 3,646$ 4,746$ 4,690$ 4,165$ 88.8% Miscellaneous 101-410-1410-44300 Miscellaneous 585 1,843 625 - 0.0% Total Miscellaneous - - 625 - 0.0% 1410 Total Elections 6,295$ 19,273$ 8,315$ 4,165$ 50.1% 1450 Communications Personnel 101-410-1450-41010 Full-time Salaries 31,033 - - - 101-410-1450-41210 PERA Contributions 2,327 - - - 101-410-1450-41220 FICA Contributions 1,798 - - - 101-410-1450-41230 Medicare Contributions 420 - - - 101-410-1450-41300 Insurance 5,122 - - - 101-410-1450-41325 Life Insurance 5 - - - 101-410-1450-41330 STD/LTD 48 - - - 101-410-1450-41510 Workers Compensation 256 - - - Total Personnel 41,008$ -$ - Charges and Services 101-410-1450-43090 Newsletter 2,425 - - - 101-410-1450-43185 IT Support 1,333 - - - 101-410-1450-42002 IT Hardware 106 - - - 101-410-1450-43190 Software Programs 1,550 - - - 101-410-1450-43220 Postage 349 - - - Communications expenses moved to Administration Dept. 9 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! 101-410-1450-43310 Mileage - - - - 101-410-1450-43152 Cable Operations 4,042 - - - 101-410-1450-44370 Conferences and Training - - - - Total Charges and Services 9,804$ -$ -$ - 1450 Total Communications 50,812$ -$ -$ #DIV/0! 1520 Finance Personnel 101-410-1520-41010 Full-time Salaries 72,262 163,764 174,790 124,637 71.3% 101-410-1520-41210 PERA Contributions 5,419 12,281 13,109 9,348 71.3% 101-410-1520-41220 FICA Contributions 4,292 9,787 10,837 7,484 69.1% 101-410-1520-41230 Medicare Contributions 1,004 2,289 2,622 1,750 66.8% 101-410-1520-41300 Insurance 13,032 22,862 16,394 12,166 74.2% 101-410-1520-41325 Life Insurance 270 80 109 76 69.3% 101-410-1520-41330 STD/LTD 174 777 1,302 832 63.9% 101-410-1520-41510 Workers Compensation 734 432 852 852 99.9% Total Personnel 97,188$ 212,271$ 220,015$ 157,144$ 71.4% Materials and Supplies 101-410-1520-42000 Office Supplies 898 1,100 1,030 488 47.4% 101-410-1520-42030 Printed Forms 1,009 2,352 1,545 - 0.0% Total Materials and Supplies 1,907$ 3,451$ 2,575$ 488$ 19.0% Charges and Services 101-410-1520-43010 Audit Services 11,284 11,844 11,500 18,823 163.7% 101-410-1520-43150 Contract Services 49,054 9,776 10,000 216 2.2% 101-410-1520-43185 IT Support 4,459 5,691 7,356 4,198 57.1% 101-410-1520-42002 IT Hardware 6,080 184 - - #DIV/0! 101-410-1520-43190 Software Programs 4,319 3,849 9,000 7,749 86.1% 101-410-1520-43310 Mileage 288 255 309 - 0.0% 101-410-1520-43610 Insurance 886 - (1,566) 1,063 -67.9% 101-410-1520-44040 Repairs/Maint Contractual Eqpt - 3,463 - 1,853 #DIV/0! 101-410-1520-44050 Transfer - Shared City Center Expenses - 31,144 33,815 15,908 47.0% 101-410-1520-44330 Dues & Subscriptions 720 680 1,040 330 31.7% 101-410-1520-44370 Conferences & Training 766 1,459 4,000 932 23.3% 10 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! 101-410-1520-44371 Allocation to Building Inspections (2,905) - - - #DIV/0! Total Charges and Services 74,952$ 68,344$ 75,455$ 51,073$ 67.7% Miscellaneous 101-410-1520-44300 Miscellaneous 427 3,721 3,000 3,836 127.9% Total Miscellaneous 427$ 3,721$ 3,000$ 3,836$ 127.9% Capital Outlay 101-410-1520-45350 Capital Outlay - Finance Software 75,000$ 38,103 50.8% Total Capital Outlay 75,000$ 38,103$ 50.8% 1520 Total Finance 174,474$ 287,788$ 376,044$ 212,541$ 57% 1910 Planning & Zoning Personnel 101-410-1910-41010 Full-time Salaries 74,715 209,344 259,053 188,315 72.7% 101-410-1910-41040 Temporary Employees 4,522 - 21,257 - 0.0% 101-410-1910-41210 PERA Contributions 5,560 15,701 21,023 14,124 67.2% 101-410-1910-41220 FICA Contributions 4,740 12,382 17,379 11,170 64.3% 101-410-1910-41230 Medicare Contributions 1,109 2,896 4,205 2,612 62.1% 101-410-1910-41300 Insurance 12,168 35,952 56,164 27,968 49.8% 101-410-1910-41325 Life Insurance 305 100 267 139 51.9% 101-410-1910-41330 STD/LTD 313 683 2,246 1,329 59.2% 101-410-1910-41510 Workers Compensation 1,260 1,054 1,610 1,610 100.0% Total Personnel 104,691$ 278,110$ 383,203$ 247,267$ 64.5% Materials and Supplies 101-410-1910-42000 Office Supplies 389 745 1,000 353 35.3% 101-410-1910-42120 Fuel, Oil and Fluids 270 - 2,000 - 0.0% 101-410-1910-42030 Printed Forms 51 - 600 104 17.3% Total Materials and Supplies 710$ 745$ 3,600$ 457$ 12.7% 11 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! Charges and Services 101-410-1910-43020 Comprehensive Planning 25,000 101-410-1910-43030 Engineering Services 3,213 5,868 30,000 7,936 26.5% 101-410-1910-43150 Contract Services 92,875 121,178 135,000 53,310 39.5% 101-410-1910-43185 IT Support 11,445 12,408 14,947 10,418 69.7% 101-410-1910-42002 IT Hardware 1,283 7,723 - - #DIV/0! 101-410-1910-43190 Software Programs - 287 2,000 - 0.0% 101-410-1910-43210 Telephone 120 429 663 273 41.1% 101-410-1910-43220 Postage - - 200 - 0.0% 101-410-1910-43310 Mileage - 218 600 50 8.4% 101-410-1910-43510 Legal Publishing 1,835 1,078 1,825 270 14.8% 101-410-1910-44040 Repairs/Maint Contractual Eqpt - 3,657 - #DIV/0! 101-410-1910-44050 Transfer - Shared City Center Expenses - 31,144 31,815 14,908 46.9% 101-410-1910-44330 Dues & Subscriptions - 533 3,260 821 25.2% 101-410-1910-44370 Conferences & Training 356 3,820 4,730 1,753 37.1% Total Charges and Services 111,127$ 188,344$ 250,041$ 89,739$ 35.9% Miscellaneous 101-410-1910-44300 Miscellaneous 581 532 1,000 187 18.7% Total Miscellaneous 581$ 532$ 1,000$ 187$ 18.7% 1910 Total Planning & Zoning 217,109$ 467,732$ 637,844$ 337,650$ 52.9% 1930 Engineering Services Charges and Services 101-410-1930-43030 Engineering Services 32,855 37,200 35,000 31,853 91.0% Total Charges and Services 32,855$ 37,200$ 35,000$ 31,853$ 91.0% 1930 Total Engineering Services 32,855$ 37,200$ 35,000$ 31,853$ 91.0% 1940 City Hall Materials and Supplies 101-410-1940-42110 Cleaning Supplies 227 - - - #DIV/0! 101-410-1940-42230 Building Repair Supplies 232 - - - #DIV/0! Total Materials and Supplies 459$ -$ -$ #DIV/0! 12 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! Charges and Services 101-410-1940-43185 IT Support 1,273 - - - #DIV/0! 101-410-1940-43810 Utilities 54,231 - - - #DIV/0! 101-410-1940-43840 Refuse 2,183 - - - #DIV/0! 101-410-1940-44010 Repairs/Maint Contractual Bldg 18,028 - - - #DIV/0! 101-410-1940-44040 Repairs/Maint Contractual Eqpt 993 - - - #DIV/0! 101-410-1940-44371 Allocation to Building Inspections (45,050) - - - #DIV/0! Total Charges and Services 31,659$ -$ -$ #DIV/0! Miscellaneous 101-410-1940-44300 Miscellaneous 4,569 - - - #DIV/0! Total Miscellaneous 4,569$ -$ -$ #DIV/0! 1940 Total City Hall 36,687$ -$ -$ -$ #DIV/0! 9000 Transfers Transfers 101-900-9000-47201 Transfer to Project Fund 16,902 - - - #DIV/0! 101-900-9000-47250 Transfer to Vehicle Replacement Fund 250,000 167,328 - - #DIV/0! Total Transfers 266,902$ 167,328$ -$ -$ #DIV/0! 9000 Total Transfers 266,902$ 167,328$ -$ -$ #DIV/0! 9001 Contingency Reserve Contingency Reserve Reserve - - - - #DIV/0! Total Contingency Reserve - - - - #DIV/0! 9001 Total Contingency Reserve -$ -$ -$ -$ #DIV/0! 13 410 General Government Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! #REF! #REF! General Government Summary 2023 Actual 2024 Actual 2025 Budget Q3 - YTD YTD % to Budget 1110 Mayor & Council 56,842$ 46,144$ 73,328$ 70,954$ 96.8% 1320 Administration 500,984$ 595,959$ 777,578$ 548,800$ 70.6% 1410 Elections 6,295$ 19,273$ 8,315$ 4,165$ 50.1% 1450 Communications 50,812$ -$ #DIV/0! 1520 Finance 174,474$ 287,788$ 376,044$ 212,541$ 56.5% 1910 Planning & Zoning 217,109$ 467,732$ 637,844$ 337,650$ 52.9% 1930 Engineering Services 32,855$ 37,200$ 35,000$ 31,853$ 91.0% 1940 City Hall 36,687$ -$ #DIV/0! 9000 Transfers 266,902$ 167,328$ -$ -$ #DIV/0! 9001 Contingency Reserve -$ -$ -$ -$ #DIV/0! TOTAL 1,342,961$ 1,621,423$ 1,908,109$ 1,205,963$ 63.2% discontinued department discontinued department 14 420 Public Safety Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! 2100 Police Charges and Services 101-420-2100-43150 Law Enforcement Contract 1,048,618 1,290,112 1,377,253 682,291 49.5% 101-420-2100-43610 Insurance - 1,583 2,886 182.4% 101-420-2100-44050 Transfer - Shared City Center Expenses - 15,195 13,094 6,047 46.2% 101-420-2100-44301 Misc. - Community Event - 441 1,800 355 19.7% Total Charges and Services 1,048,618$ 1,305,749$ 1,393,730$ 691,578$ 49.6% - - 2100 Total Police 1,048,618$ 1,305,749$ 1,393,730$ 691,578$ 49.6% 2150 Prosecution Charges and Services 101-420-2150-43045 Attorney Criminal 36,949 50,540 50,000 34,487 69.0% Total Charges and Services 36,949$ 50,540$ 50,000$ 34,487$ 69.0% 2150 Total Prosecution 36,949$ 50,540$ 50,000$ 34,487$ 69.0% 2500 Emergency Communications Charges and Services 101-420-2500-43150 Contract Services 4,311 4,500 4,500 1,888 41.9% Total Charges and Services 4,311$ 4,500$ 4,500$ 1,888$ 41.9% - - - 2500 Total Emergency Communications 4,311$ 4,500$ 4,500$ 1,888$ 41.9% 2700 Animal Control Charges and Services 101-420-2700-43150 Contract Services 19,172 23,998 14,500 11,872 81.9% Total Charges and Services 19,172$ 23,998$ 14,500$ 11,872$ 81.9% 2700 Total Animal Control 19,172$ 23,998$ 14,500$ 11,872$ 81.9% 2220 Fire Personnel 101-420-2220-41010 Full-time Salaries 415,118 663,653 687,708 515,788 75.0% 101-420-2220-41020 Overtime & Holiday Wages 40,500 - 0.0% 101-420-2220-41030 Part-time Salaries 6,351 1,250 - - #DIV/0! 101-420-2220-41035 Paid On Call Salaries 144,681 187,872 220,194 189,136 85.9% 15 420 Public Safety Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! 101-420-2220-41210 PERA Contributions 74,335 115,794 121,724 91,294 75.0% 101-420-2220-41220 FICA Contributions 9,524 11,654 13,652 11,726 85.9% 101-420-2220-41230 Medicare Contributions 8,174 12,162 14,226 10,080 70.9% 101-420-2220-41300 Insurance 49,440 79,785 79,897 55,898 70.0% 101-420-2220-41325 Life Insurance 704 405 477 328 68.9% 101-420-2220-41330 STD/LTD 1,679 3,046 5,121 2,437 47.6% 101-420-2220-41510 Workers Compensation 57,030 44,861 66,882 66,882 100.0% Total Personnel 767,036$ 1,120,482$ 1,250,380$ 943,568$ 75.5% Materials and Supplies 101-420-2220-42000 Office Supplies 855 791 1,000 380 38.0% 101-420-2220-42080 EMS Supplies 2,606 2,277 2,700 1,173 43.5% 101-420-2220-42090 Fire Prevention 2,433 4,088 3,000 3,561 118.7% 101-420-2220-42120 Fuel, Oil and Fluids 18,248 18,415 30,888 13,085 42.4% 101-420-2220-42400 Small Tools & Equipment 82,102 23,550 6,000 6,456 107.6% Total Materials and Supplies 106,244$ 49,121$ 43,588$ 24,654$ 56.6% Charges and Services 101-420-2220-43050 Physicals 7,795 13,804 10,100 11,679 115.6% 101-420-2220-43150 Contract Services 2,600 966 2,600 37 1.4% 101-420-2220-43185 IT Support 23,189 23,124 26,901 15,070 56.0% 101-420-2220-42002 IT Hardware 3,000 7,985 - - #DIV/0! 101-420-2220-43190 Software Programs 14,005 10,425 18,100 14,814 81.8% 101-420-2220-43210 Telephone 4,655 4,411 4,300 3,054 71.0% 101-420-2220-43230 Radio 17,709 17,567 17,500 9,641 55.1% 101-420-2220-43310 Mileage - - 500 216 43.1% 101-420-2220-43630 Insurance 22,157 - 8,664 14,409 166.3% 101-420-2220-43810 Utility 12,178 - - - #DIV/0! 101-420-2220-43840 Refuse 148 - - - #DIV/0! 101-420-2220-44010 Repairs/Maint Bldg 13,184 10,000 10,000 10,008 100.1% 101-420-2220-44040 Repairs/Maint Eqpt 60,987 51,855 43,920 45,662 104.0% 101-420-2220-44050 Transfer - Shared City Center Expenses - 43,468 55,699 101-420-2220-44170 Uniforms 14,455 10,421 10,000 11,345 113.5% 101-420-2220-44330 Dues & Subscriptions 3,851 7,413 7,200 3,607 50.1% 101-420-2220-44350 Books 1,250 1,072 1,200 - 0.0% 101-420-2220-44370 Conferences & Training 39,564 40,694 27,000 46,166 171.0% 16 420 Public Safety Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! Total Charges and Services 240,728$ 243,205$ 243,683$ 185,708$ 76.2% Capital Outlay 101-420-2220-47250 Transfer to Fire Equipment & Project Fund 19,000 101-420-2220-47200 Transfer to Vehicle Replacement Fund 67,112 94,915 - - #DIV/0! 101-480-8000-45800 Equipment 204,815 - - - #DIV/0! Total Capital Outlay 271,927$ 94,915$ 19,000$ -$ 0.0% Miscellaneous 101-420-2220-44300 Miscellaneous 1,795 2,026 2,540 3,032 119.4% Total Miscellaneous 1,795$ 2,026$ 2,540$ 3,032$ 119.4% 2220 Total Fire 1,387,730$ 1,509,749$ 1,559,191$ 1,156,962$ 74.2% 2400 Building Inspection Personnel 101-420-2400-41010 Full-time Salaries 357,891 491,325 626,533 378,517 60.4% 101-420-2400-41210 PERA Contributions 28,649 43,873 54,472 33,860 62.2% 101-420-2400-41216 MSRS Contributions -City Admin 565 560 525 381 72.5% 101-420-2400-41220 FICA Contributions 20,007 25,819 42,222 19,364 45.9% 101-420-2400-41230 Medicare Contributions 4,986 7,045 10,215 5,314 52.0% 101-420-2400-41300 Insurance 62,983 75,493 101,119 49,992 49.4% 101-420-2400-41325 Life Insurance 485 246 435 208 47.9% 101-420-2400-41330 STD/LTD 1,850 2,368 4,665 2,566 55.0% 101-420-2400-41510 Workers Compensation 2,258 6,957 8,172 8,172 100.0% Total Personnel 479,673$ 653,686$ 848,360$ 498,374$ 58.7% Materials and Supplies 101-420-2400-42000 Office Supplies 12,595 6,275 6,000 258 4.3% 101-420-2400-42030 Printed Forms - - 350 - 0.0% 101-420-2400-42120 Fuel, Oil and Fluids 6,939 3,446 8,000 2,608 32.6% Total Materials and Supplies 19,534$ 9,720$ 14,350$ 2,866$ 20.0% Charges and Services 101-420-2400-43030 Engineering - - 6,000 592 9.9% 101-420-2400-43150 Inspector Contract Services 85,421 42,887 90,000 184,820 205.4% 17 420 Public Safety Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget #REF! 101-420-2400-43185 IT Support 17,361 21,720 25,763 13,358 51.9% 101-420-2400-42002 IT Hardware 1,709 10,324 - - #DIV/0! 101-420-2400-43190 Software Programs 3,385 16,318 25,000 18,618 74.5% 101-420-2400-43210 Telephone 2,331 2,082 2,565 1,091 42.5% 101-420-2400-43630 Insurance 7,939 - (11,684) 7,208 -61.7% 101-420-2400-44040 Repairs/Maint Eqpt 6,259 4,767 16,000 5,799 36.2% 101-420-2400-44050 Shared City Center Expenses - 38,594 57,227 101-420-2400-44170 Uniforms 330 546 1,500 110 7.3% 101-420-2400-44330 Dues & Subscriptions 789 291 1,500 465 31.0% 101-420-2400-44350 Books - - 2,500 722 28.9% 101-420-2400-44370 Conferences & Training 783 2,227 5,000 1,628 32.6% Total Charges and Services 126,306$ 139,755$ 221,370$ 234,412$ 105.9% Capital Outlay 101-480-2400-47200 Transfer to Vehicle Replacement - 11,300 - - #DIV/0! Total Capital Outlay -$ 11,300$ -$ -$ #DIV/0! Miscellaneous 101-420-2400-44371 Allocations from Admin, Finance, City Hall 51,139 - - - #DIV/0! 101-420-2400-44300 Miscellaneous 494 530 - 40 #DIV/0! Total Miscellaneous 51,633$ 530$ -$ 40$ #DIV/0! 2400 Total Building Inspection 677,146$ 814,991$ 1,084,080$ 735,693$ 67.9% Public Safety Summary 2023 Actual 2024 Actual 2025 Budget Q3 - YTD YTD % to Budget 2100 Police 1,048,618$ 1,305,749$ 1,393,730$ 691,578$ 49.6% 2150 Prosecution 36,949$ 50,540$ 50,000$ 34,487$ 69.0% 2500 Emergency Communications 4,311$ 4,500$ 4,500$ 1,888$ 41.9% 2700 Animal Control 19,172$ 23,998$ 14,500$ 11,872$ 81.9% 2220 Fire 1,387,730$ 1,509,749$ 1,559,191$ 1,156,962$ 74.2% 2400 Building Inspection 677,146$ 814,991$ 1,084,080$ 735,693$ 67.9% TOTAL 3,173,926$ 3,709,526$ 4,106,001$ 2,632,479$ 64.1% 18 430 Public Works* Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 3100 Streets Personnel 101-430-3100-41010 Full-time Salaries 410,215 420,692 485,866 295,579 60.8% 101-430-3100-41020 Overtime 12,566 13,121 19,858 11,296 56.9% 101-430-3100-41040 Temporary Employees 12,880 21,884 14,820 14,163 95.6% 101-430-3100-41210 PERA Contributions 31,674 32,358 37,551 22,566 60.1% 101-430-3100-41220 FICA Contributions 25,855 27,263 32,274 19,213 59.5% 101-430-3100-41230 Medicare Contributions 6,042 6,376 7,808 4,493 57.5% 101-430-3100-41300 Insurance 84,751 85,731 98,379 57,978 58.9% 101-430-3100-41325 Life Insurance 344 331 426 206 48.4% 101-430-3100-41330 STD/LTD 2,339 2,294 3,618 1,696 46.9% 101-430-3100-41600 Safety Clothing Allowance 662 767 1,800 640 35.6% 101-430-3100-41510 Workers Compensation 25,374 19,863 22,806 22,806 100.0% Total Personnel 614,707$ 630,679$ 725,207$ 450,799$ 62.2% Materials and Supplies 101-430-3100-42000 Office Supplies 55 257 400 189 47.2% 101-430-3100-42120 Fuel, Oil and Fluids 43,317 23,342 48,000 18,745 39.1% 101-430-3100-42150 Operating Supplies 8,946 10,255 9,000 6,216 69.1% 101-430-3100-42210 Repair/Maint. Supplies 9,287 11,073 11,000 9,616 87.4% 101-430-3100-42212 Repair/Maint. Supplies S&I 8,651 6,407 11,000 12,453 113.2% 101-430-3100-42230 Building Repair Supplies - - - 369 #DIV/0! 101-430-3100-42240 Street Maintenance & Landscaping - Materials 34,773 13,778 20,000 8,551 42.8% 101-430-3100-42260 Street Signs 4,414 3,880 4,000 4,133 103.3% 101-430-3100-42290 Sand/Salt S&I 67,773 76,456 15,000 10,932 72.9% 101-430-3100-42400 Small Tools & Minor Equipment 22,613 6,458 15,000 16,949 113.0% 101-430-3100-44375 Personal Protection Equipment 506 997 1,000 353 35.3% Total Materials and Supplies 200,335$ 152,902$ 134,400$ 88,506$ 65.9% Charges and Services 101-430-3100-43030 Engineering Services 26,526 34,763 20,000 9,561 47.8% 101-430-3100-43090 Sealcoating & Crack Sealing 217,913 2,326 - - #DIV/0! 101-430-3100-43150 Contract Services 32,401 52,156 111,408 70,171 63.0% 101-430-3100-43185 IT Support 14,600 17,025 17,582 16,080 91.5% 101-430-3100-42002 IT Hardware - 2,264 - - #DIV/0! 101-430-3100-43190 Software Programs 13,598 8,725 8,600 4,159 48.4% 19 430 Public Works* Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 101-430-3100-43210 Telephone 2,594 2,224 2,729 1,090 40.0% 101-430-3100-43230 Radio 4,401 4,401 15,000 12,831 85.5% 101-430-3100-43310 Mileage - - - - #DIV/0! 101-430-3100-43510 Public Notices - - 100 - 0.0% 101-430-3100-43630 Insurance 12,836 13,077 14,942 14,460 96.8% 101-430-3100-43810 Utilities 29,224 25,259 35,000 22,758 65.0% 101-430-3100-43811 Street Lights 65,804 65,154 67,000 50,160 74.9% 101-430-3100-43840 Refuse 7,893 7,932 8,000 803 10.0% 101-430-3100-44010 Repairs/Maint Bldg. 7,692 9,775 9,000 1,688 18.8% 101-430-3100-44030 Repairs/Maint Imp Other Than Bldg. 501 223 500 - 0.0% 101-430-3100-44040 Repairs/Maint Equip 10,235 18,681 20,000 6,190 30.9% 101-430-3100-44041 Repairs/Maint Equip S&I 8,218 6,804 13,000 - 0.0% 101-430-3100-44130 Equipment Rental 3,862 2,723 950 40 4.2% 101-430-3100-44170 Uniforms 5,313 5,052 5,700 3,884 68.1% 101-430-3100-44330 Dues & Subscriptions 2,364 617 2,300 151 6.5% 101-430-3100-44370 Conferences & Training 2,489 4,122 3,600 6,245 173.5% Total Charges and Services 468,465$ 283,304$ 355,411$ 220,270$ 62.0% Capital Outlay 101-430-3100-47200 Transfer to Vehicle Replacement Fund 90,683 90,558 - - #DIV/0! 101-430-3100-47205 Transfer to Street Maintenance Fund - 600,000 - - #DIV/0! 101-480-3100-45500 Capital Purchases 75,316 40,662 - - #DIV/0! Total Capital Outlay 165,999$ 731,220$ -$ -$ #DIV/0! Miscellaneous 101-430-3100-44300 Miscellaneous 828 1,706 800 1,391 173.8% Total Miscellaneous 828$ 1,706$ 800$ 1,391$ 173.8% 3100 Total Streets 1,450,333$ 1,799,811$ 1,215,818$ 760,966$ 62.6% * This title/designation is for Accounting purposes only. The Lake Elmo Public Works Department provides service within all the following accounts/departments; Streets, Park & Rec, Water, Sewer, and Stormwater. 20 450 Parks & Recreation Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 5200 Parks & Recreation Personnel 101-450-5200-41010 Full-time Salaries 94,881 128,693 268,182 96,493 36.0% 101-450-5200-41030 Part-time Salaries - 74 - 234 #DIV/0! 101-450-5200-41020 Overtime - 208 - - #DIV/0! 101-450-5200-41040 Temporary Employees 9,760 22,689 14,820 22,559 152.2% 101-450-5200-41210 PERA Contributions 7,092 9,598 21,225 7,201 33.9% 101-450-5200-41220 FICA Contributions 6,261 9,124 17,546 7,176 40.9% 101-450-5200-41230 Medicare Contributions 1,469 2,135 4,245 1,678 39.5% 101-450-5200-41300 Insurance 14,667 20,877 52,452 16,084 30.7% 101-450-5200-41325 Life Insurance 61 66 227 65 28.6% 101-450-5200-41330 STD/LTD 461 622 1,997 567 28.4% 101-450-5200-41600 Safety Clothing Allowance 100 225 - - #DIV/0! 101-450-5200-41510 Workers Compensation 4,171 5,654 4,512 4,512 100.0% Total Personnel 138,923$ 199,964$ 385,206$ 156,569$ 40.6% Materials and Supplies 101-450-5200-42000 Office Supplies 160 79 350 - 0.0% 101-450-5200-42120 Fuel, Oil and Fluids 11,499 11,828 11,000 10,434 94.9% 101-450-5200-42150 Operating Supplies 988 449 800 365 45.7% 101-450-5200-42160 Chemicals 56 63 400 324 81.0% 101-450-5200-42210 Repair/Maint. Supplies 8,539 9,705 8,600 7,524 87.5% 101-450-5200-42230 Building Repair Supplies - - 500 - 0.0% 101-450-5200-42250 Landscaping Materials 2,376 2,802 2,200 2,788 126.7% 101-450-5200-42400 Small Tools & Minor Equipment 9,770 3,582 3,500 3,232 92.3% Total Materials and Supplies 33,388$ 28,508$ 27,350$ 24,667$ 90.2% Charges and Services 101-450-5200-43030 Engineering Services - - - #DIV/0! 101-450-5200-43150 Contracted Services 125,627 117,713 172,500 69,915 40.5% 101-450-5200-43185 IT Support 5,196 6,155 5,883 11,041 187.7% 101-450-5200-42002 IT Hardware - 734 - - #DIV/0! 101-450-5200-43190 Software Programs - 114 - 404 #DIV/0! 101-450-5200-43210 Telephone 1,317 1,804 2,804 818 29.2% 101-450-5200-43630 Insurance 22,890 24,150 25,994 21,875 84.2% 21 450 Parks & Recreation Division Expenses 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 101-450-5200-43810 Utilities 8,774 9,766 12,500 5,977 47.8% 101-450-5200-43840 Refuse 4,889 3,169 4,500 3,258 72.4% 101-450-5200-44010 Repairs/Maint Bldg 2,327 6,358 3,000 807 26.9% 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 2,667 7,284 6,000 1,815 30.3% 101-450-5200-44040 Repairs/Maint Eqpt 4,678 8,488 5,000 3,017 60.3% 101-450-5200-44120 Rentals - Buildings 10,797 14,240 9,500 9,890 104.1% 101-450-5200-44170 Uniforms 1,187 978 1,600 744 46.5% 101-450-5200-44301 Events 905 796 650 634 97.5% 101-450-5200-44302 Lakes 15,000 15,000 20,000 - 0.0% 101-450-5200-44330 Dues & Subscriptions 167 65 75 - 0.0% 101-450-5200-44370 Conferences & Training 930 3,578 3,400 966 28.4% 101-450-5200-44130 Equipment Rental 1,175 929 500 - 0.0% 101-450-5200-44375 Personal Protection Equipment 858 243 450 - 0.0% Total Charges and Services 209,384$ 221,562$ 274,357$ 131,159$ 47.8% Capital Outlay 101-450-5200-47200 Transfer to Vehicle Replacement Fund 2,298 3,228 - - #DIV/0! Total Capital Outlay 2,298$ 3,228$ -$ -$ #DIV/0! Miscellaneous 101-450-5200-44300 Miscellaneous 28,058 42,751 600 1,802 300.3% Total Miscellaneous 28,058$ 42,751$ 600$ 1,802$ 300.3% - - 5200 Total Parks & Recreation 412,051$ 496,013$ 687,513$ 314,197$ 45.7% 22 601 Water Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget Water Fund Revenues: 601-000-0000-33426 Miscellaneouse State Grants 2,639,570 3,067,411 - 1,692,850 #DIV/0! 601-000-0000-36100 Special Assessments 2,965 72,545 30,098 - 0.0% 601-000-0000-36102 Special Assessments Penalties & Interest 1,361 972 - - #DIV/0! 601-000-0000-36200 Miscellaneous 4,403 5,191 - 2,159 #DIV/0! 601-000-0000-36205 Refunds and Reimbursements 1,268 788 - (11,424) #DIV/0! 601-000-0000-36210 Interest on Investments 184,522 33,280 - 0.0% 601-000-0000-37100 Water Sales 1,804,464 1,463,181 1,855,679 829,163 44.7% 601-000-0000-37120 Bulk Water - - 34,000 787 2.3% 601-000-0000-37130 Water Lat Benefit Fee 13,200 28,000 - 28,458 #DIV/0! 601-000-0000-37140 Water Access Revenue 550,000 1,302,000 2,577,000 1,139,358 44.2% 601-000-0000-37150 Water Connections - Municipal 299,000 329,000 481,000 469,786 97.7% 601-000-0000-37160 Penalties 4,968 2,306 - - #DIV/0! 601-000-0000-37170 Meter Sales 123,176 51,530 25,000 99,094 396.4% Total Water Fund Revenues:2,794,808$ 3,360,538$ 5,005,959$ 2,612,936$ 52.2% Water Fund Expenses: Personnel 601-494-9400-41010 Full-time Salaries 311,541 300,408 301,507 203,934 67.6% 601-494-9400-41020 Overtime 14,508 9,892 9,115 7,160 78.6% 601-494-9400-41210 PERA Contributions 24,063 22,679 25,538 15,731 61.6% 601-494-9400-41216 MSRS Contributions - City Admin 690 684 642 465 72.5% 601-494-9400-41220 FICA Contributions 19,266 19,359 21,677 12,452 57.4% 601-494-9400-41230 Medicare Contributions 4,529 4,527 5,244 2,912 55.5% 601-494-9400-41300 Insurance 63,158 56,570 52,895 38,726 73.2% 601-494-9400-41325 Life Insurance 240 209 294 134 45.5% 601-494-9400-41330 STD/LTD 1,671 1,441 2,543 1,259 49.5% 601-494-9400-41301 Unemployment Insurance - - - - #DIV/0! 601-494-9400-41600 Safety Clothing Allowance 432 665 1,165 450 38.6% 601-494-9400-41510 Workers Compensation 9,833 10,768 6,692 6,692 100.0% Total Personnel 449,930$ 427,203$ 466,310$ 289,914$ 62.2% Materials and Supplies 601-494-9400-42000 Office Supplies 225 992 650 278 42.7% 601-494-9400-42120 Fuel, Oil and Fluids 8,985 5,902 9,000 3,494 38.8% 23 601 Water Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 601-494-9400-42030 Printed Forms 335 1,235 1,750 1,304 74.5% 601-494-9400-42150 Operating Supplies 1,762 834 2,000 977 48.8% 601-494-9400-42160 Chemicals 16,903 11,251 12,000 9,206 76.7% 601-494-9400-42210 Repair/Maint. Supplies 10,135 7,767 10,000 6,599 66.0% 601-494-9400-42300 Water Meters & Supplies 317,221 159,124 75,000 5,495 7.3% 601-494-9400-44375 Personal Protective Equipment 591 650 600 229 38.1% 601-494-9400-42400 Small Tools & Minor Equipment 11,312 5,133 6,600 - 0.0% Total Materials and Supplies 367,469$ 192,888$ 117,600$ 27,581$ 23.5% Charges and Services 601-494-9400-43030 Engineering Services 37,089 34,242 30,000 8,198 27.3% 601-494-9400-43040 Legal Services 87,408 42,153 60,000 7,391 12.3% 601-494-9400-43010 Audit Services 9,825 11,844 11,500 17,986 156.4% 601-494-9400-43090 Newsletter - - 3,667 2,309 63.0% 601-494-9400-43150 Contract Services 76,965 31,943 52,000 47,466 91.3% 601-494-9400-43185 IT Support 12,924 14,627 15,209 9,575 63.0% 601-494-9400-42002 IT Hardware 157 3,248 - 158 #DIV/0! 601-494-9400-43190 Software Programs 10,469 9,841 54,000 6,166 11.4% 601-494-9400-43210 Telephone 2,282 2,799 3,739 1,931 51.6% 601-494-9400-43220 Postage 2,835 3,079 3,733 1,525 40.8% 601-494-9400-43310 Mileage 283 29 150 - 0.0% 601-494-9400-43610 Insurance 25,923 24,606 27,404 25,212 92.0% 601-494-9400-43810 Electric Utility 127,848 99,846 150,000 92,073 61.4% 601-494-9400-43820 Water Utility 48,846 31,225 48,000 26,349 54.9% 601-494-9400-44030 Repairs\Maint Imp Not Bldgs 56,099 35,038 45,000 47,816 106.3% 601-494-9400-44040 Repairs\Maint. Equip. 6,236 4,611 6,500 4,847 74.6% 601-494-9400-44010 Repairs\Maint Imp Bldgs 11,451 23,709 15,500 14,617 94.3% 601-494-9400-44150 Equipment Rental 1,600 2,926 2,200 1,950 88.6% 601-494-9400-44170 Uniforms 1,098 894 1,200 680 56.6% 601-494-9400-44330 Dues & Subscriptions 570 661 400 500 125.0% 601-494-9400-44370 Conferences & Training 1,891 4,259 2,500 3,244 129.7% 601-494-9400-44377 Credit Card Fees 10,750 12,548 13,500 7,785 57.7% Total Charges and Services 532,550$ 394,128$ 546,202$ 327,778$ 60.0% Water Treatment Plant (at Well 2) Operations 24 601 Water Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 601-494-9401-41010 Full-time Salaries 2,403 601-494-9401-41020 On Call/Overtime Water 113 601-494-9401-41600 Safety Clothing Allowance - 601-494-9401-42000 Office Supplies - 601-494-9401-42030 Printed Forms - 601-494-9401-42150 Operating Supplies - 601-494-9401-42160 Chemicals - 601-494-9401-42210 Repair/Maint. Supplies - 601-494-9401-42400 Small Tools & Minor Equipment 172 601-494-9401-43030 Engineering Services - 601-494-9401-43150 Contract Services 173 601-494-9401-43180 Software Support - 601-494-9401-43220 Postage - 601-494-9401-43310 Mileage - 601-494-9401-43610 Insurance - 601-494-9401-43810 Electric Utility - 601-494-9401-43830? Gas Utility - 601-494-9401-43840 Refuse - 601-494-9401-44010 Repairs/Maint Bldgs - 601-494-9401-44030 Repairs\Maint Imp Not Bldgs 18 601-494-9401-44040 Repairs/Maint. Equip. - 601-494-9401-44150 Equipment Rental - 601-494-9401-44170 Uniforms - 601-494-9401-44300 Miscellaneous - 601-494-9401-44330 Dues & Subscriptions - 601-494-9401-44370 Conferences & Training - 601-494-9401-44375 Personal Protection Equipment - Total Water Treatment Plant (at Well 2) Operations 2,879$ #DIV/0! Capital Outlay 601-494-9400-45300 Improvments Other Than Bldgs - - 2,044,275 172,900 8.5% 601-480-8XXX-XXXXX Other Capital Projects - - #DIV/0! Total Capital Outlay -$ -$ 2,044,275$ 172,900$ 8.5% 25 601 Water Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget Miscellaneous and Non-operating 601-494-9400-44300 Miscellaneous 43,899 890 1,500 387 25.8% 601-494-9400-46010 Bond Principal* - - 1,120,000 905,000 80.8% 601-494-9400-46110 Bond Interest 344,395 328,017 350,683 336,183 95.9% 601-494-9400-46200 Fiscal Agent Fees - Bond Payments 495 495 - - #DIV/0! 601-494-9400-46250 Fiscal Agent Fees - Bond Issuance 213 - - - #DIV/0! 601-494-9400-46350 Bond Issuance Costs - - - - #DIV/0! 601-494-9400-47200 Transfer Out - - - - #DIV/0! Total Misc. and Non-operating 389,002$ 329,402$ 1,472,183$ 1,241,570$ 84.3% Total Water Fund Expenses: 1,738,951$ 1,343,621$ 4,646,571$ 2,062,622$ 44% Net Water Fund Revs. Over/(Under) Expenses:1,055,857$ 2,016,917$ 359,388$ 550,314$ 26 602 Sewer Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget Sewer Fund Revenues: 602-000-0000-36100 Special Assessments 29,951 37,955 255,838 - 0% 602-000-0000-36102 Special Assessments Penalties & Interest 3,034 1,993 - 2,402 #DIV/0! 602-000-0000-36103 Prepaid Special Assessments 153,033 23,970 - 58,940 #DIV/0! 602-000-0000-36210 Interest on Investments - 442,090 2,500 - 0% 602-000-0000-37160 Penalties 4,968 1,481 - - #DIV/0! 602-000-0000-37200 Sewer Sales 755,813 867,670 1,044,809 548,856 53% 602-000-0000-37220 SAC Early Pay discount/revenue 8,126 7,097 - 11,332 #DIV/0! 602-000-0000-37230 Sewer Lat Benefit Fee 13,700 42,900 - - #DIV/0! 602-000-0000-37240 Sewer Availability Charge 385,500 1,250,500 1,678,500 1,123,200 67% 602-000-0000-37260 Sewer Connection Fees Municipa 249,500 287,500 481,000 463,400 96% Total Sewer Fund Revenues: 1,417,606$ 2,899,238$ 3,206,809$ 2,146,788$ 66.9% Sewer Fund Expenses: Personnel 602-495-9450-41010 Full-time Salaries 147,885 165,915 198,143 123,582 62% 602-495-9450-41020 Overtime 10,418 10,401 8,453 6,501 77% 602-495-9450-41210 PERA Contributions 11,720 12,862 14,861 9,698 65% 602-495-9450-41216 MSRS Contributions -City Admin 344 342 321 233 73% 602-495-9450-41220 FICA Contributions 9,423 10,858 12,809 7,664 60% 602-495-9450-41230 Medicare Contributions 2,214 2,539 3,099 1,792 58% 602-495-9450-41300 Insurance 30,814 33,210 35,822 22,248 62% 602-495-9450-41325 Life Insurance 110 125 152 87 57% 602-495-9450-41330 STD/LTD 776 840 1,475 750 51% 602-495-9450-41600 Safety Clothing Allowance 225 140 640 216 34% 602-495-9450-41301 Unemployment Insurance - - - - #DIV/0! 602-495-9450-41510 Workers Compensation 4,104 4,651 2,586 2,586 100% Total Personnel 218,033$ 241,883$ 278,361$ 175,357$ 63.0% Materials and Supplies 602-495-9450-42210 Repair/Maint. Supplies 4,262 9,956 11,500 4,217 37% 602-495-9450-42000 Office Supplies 580 532 450 170 38% 602-495-9450-42030 Printed Forms 335 1,235 1,400 675 48% 602-495-9450-42120 Fuel, Oil and Fluids 9,687 6,385 10,000 3,994 40% 27 602 Sewer Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 602-495-9450-42150 Operating Suppies 467 51 650 123 19% 602-495-9450-44375 Personal Protective Equipment 74 556 400 238 60% 602-495-9450-42400 Small Tools & Minor Equipment 7,092 4,695 7,500 3,789 51% Total Materials and Supplies 22,496$ 23,409$ 31,900$ 14,721$ 46.1% Charges and Services 602-495-9450-43030 Engineering Services 1,040 5,132 4,500 5,048 112% 602-495-9450-43010 Audit Services 9,825 11,844 11,500 17,986 156% 602-495-9450-43090 Newsletter - - 3,667 2,308 63% 602-495-9450-43150 Contract Services 88,351 90,475 54,000 10,998 20% 602-495-9450-43185 IT Support 6,379 7,367 6,963 5,002 72% 602-495-9450-42002 IT Hardware 128 3,248 - - #DIV/0! 602-495-9450-43190 Software Programs 8,124 5,782 12,000 5,867 49% 602-495-9450-43210 Telephone 2,300 2,008 2,163 1,043 48% 602-495-9450-43220 Postage 2,820 3,149 3,733 1,525 41% 602-495-9450-43310 Mileage - - - - #DIV/0! 602-495-9450-43610 Insurance 15,790 14,308 15,460 15,953 103% 602-495-9450-43810 Electric Utility 24,420 25,055 30,900 17,576 57% 602-495-9450-43820 Sewer Utility - Met Council 526,641 709,086 771,717 579,263 75% 602-495-9450-43830 Sewer Utility - City of Oakdale 60,000 602-495-9450-44010 Repairs/Maint Imp Bldgs 2,988 10,184 2,500 6,157 246% 602-495-9450-44040 Repairs/Maint. Equip.4,409 10,587 6,500 4,490 69% 602-495-9450-44150 Equipment Rental 11,500 50 750 - 0% 602-495-9450-44170 Uniforms 695 512 700 389 56% 602-495-9450-44030 Repairs\Maint Imp Not Bldgs 21,321 8,093 5,500 2,651 48% 602-495-9450-44370 Conferences & Training 2,472 3,143 3,500 2,159 62% 602-495-9450-44377 Credit Card Fees 10,750 12,548 13,000 7,785 60% Total Charges and Services 739,954$ 922,570$ 1,009,052$ 686,199$ 68.0% Capital Outlay 602-495-9450-45300 Improvements Other Than Bldgs - - 925,920 25,920 3% 602-480-8XXX-XXXXX Other Capital Projects - Total Capital Outlay -$ -$ 925,920$ 25,920$ 2.8% Miscellaneous and Non-operating 28 602 Sewer Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 602-495-9450-44300 Miscellaneous Expenses 37,587 7,120 500 1,365 273% 602-495-9450-46010 Bond Principal - - 950,000 950,000 100% 602-495-9450-46110 Bond Interest 333,080 329,701 360,850 360,850 100% 602-495-9450-46200 Fiscal Agent Fees 255 - - - #DIV/0! Total Misc. and Non-operating 370,922$ 336,821$ 1,311,350$ 1,312,215$ 100.1% Total Sewer Fund Expenses: 1,351,406$ 1,524,683$ 3,556,583$ 2,214,412$ 62.3% Net Sewer Fund Revs. Over/(Under) Expenses: 66,200.49$ 1,374,554.25$ (349,773.69)$ (67,624.52)$ 29 603 Stormwater Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget Stormwater Fund Revenues: 603-000-0000-36100 Special Assessments - 20,095 - - #DIV/0! 603-000-0000-37300 Surface Water Utility Sales 574,045 653,752 615,551 205,055 33% 603-000-0000-34113 SW Review Fee Revenue 30,323 16,508 30,175 33,370 111% Total Stormwater Fund Revenues:604,367$ 670,259$ 650,126$ 244,620$ 37.6% Stormwater Fund Expenses: Personnel 603-496-9500-41010 Full-time Salaries 70,154 101,660 96,255 76,222 79% 603-496-9500-41020 Overtime - 56 - - #DIV/0! 603-496-9500-41210 PERA Contributions 5,261 6,773 7,219 5,665 78% 603-496-9500-41216 MSRS Contributions -City Admin 172 171 160 116 72% 603-496-9500-41220 FICA Contributions 4,240 5,645 5,968 4,459 75% 603-496-9500-41230 Medicare Contributions 997 1,319 1,444 1,043 72% 603-496-9500-41300 Insurance 14,888 17,964 17,114 14,971 87% 603-496-9500-41325 Life Insurance 41 62 73 55 76% 603-496-9500-41330 STD/LTD 332 448 717 446 62% 603-496-9500-41600 Safety Clothing Allowance 125 125 125 - 0% 603-496-9500-41510 Workers' Compensation 5,294 1,543 1,904 1,904 100% Total Personnel 101,505$ 135,766$ 130,979$ 104,881$ 80.1% Materials and Supplies 603-496-9500-42000 Office Supplies 28 - 250 143 57% 603-496-9500-42120 Fuel, Oil and Fluids 4,123 5,067 4,000 3,819 95% 603-496-9500-42030 Printed Forms 177 661 1,200 341 28% 603-496-9500-42270 Repair/Maint. Maint Supplies 1,154 1,739 2,000 1,619 81% 603-496-9500-42150 Operating Supplies - - - 83 #DIV/0! 603-496-9500-44375 Personal Protective Equipment - 93 - - #DIV/0! 603-496-9500-42400 Small Tools & Minor Equipment 3,753 1,820 2,000 2,038 102% Total Materials and Supplies 9,235$ 9,379$ 9,450$ 8,044$ 85.1% Charges and Services 603-496-9500-43030 Engineering Services 9,095 7,299 12,000 6,369 53% 603-496-9500-43010 Audit Services 9,825 11,844 11,500 17,900 156% 30 603 Stormwater Fund Water, Sewer & Stormwater are separate Utility (aka Enterprise or Proprietary) Funds. 2023 2024 2025 2025 YTD Account Number Description Actual Actual Budget Q3 % of Budget 603-496-9500-43150 Contract Services 15,131 28,955 7,500 30,720 410% 603-496-9500-43185 IT Support 3,943 4,367 3,565 3,018 85% 603-496-9500-42002 IT Hardware - 734 - - #DIV/0! 603-496-9500-43190 Software Programs 8,116 5,696 11,000 5,243 48% 603-496-9500-43210 Telephone 422 421 463 270 58% 603-496-9500-44377 Credit Card Fees 5,644 6,270 5,616 3,894 69% 603-496-9500-43220 Postage (831) 1,639 853 762 89% 603-496-9500-43610 Insurance 3,728 4,117 4,466 4,112 92% 603-496-9500-44010 Street Sweeping 38,135 21,011 32,000 3,544 11% 603-496-9500-44040 Repairs/Maint Equip - 1,266 3,500 1,371 39% 603-496-9500-44030 Repairs/Maint Not Bldg 10,997 - 25,000 1,717 7% 603-496-9500-44150 Equipment Rental 3,500 - 550 - 0% 603-496-9500-44170 Uniforms 218 206 250 157 63% 603-496-9500-44330 Dues & Subscriptions 831 1,250 1,700 1,525 90% 603-496-9500-44370 Conferences & Training - 1,010 1,250 630 50% Total Charges and Services 108,755$ 96,085$ 121,212$ 81,230$ 67.0% Capital Outlay 603-496-9500-45300 Improvements Other Than Bldgs - - 285,405 - 0% 603-480-8XXX-XXXXX Other Capital Projects - Total Capital Outlay -$ -$ 285,405$ -$ 0.0% Miscellaneous and Non-operating 603-496-9500-44300 Miscellaneous Expenses 643 872 950 210 22% 603-496-9500-46010 Bond Principal - - 220,000 220,000 100% 603-496-9500-46110 Bond Interest 40,518 35,921 39,100 39,088 100% Total Misc. and Non-operating 832,719$ 36,793$ 260,050$ 259,298$ 99.7% Total Stormwater Fund Expenses: 1,052,213$ 278,024$ 807,096$ 453,452$ 56.2% Net Stormwater Fund Revs. Over/(Under) Expenses:(447,846)$ 392,235$ (156,970)$ (208,832)$ 31 2025 Dashboard Q1 Q2 Q3 Q4 2025 YTD 2024 2023 ADMINISTRATION Licenses & Permits 14 23 35 72 175 138 Communications metric 100,243 132,680 290795 523718 264361 157452 Recruitments Open 1 1 2 4 10 13 Recruitments Closed 2 2 1 5 8 11 Council Agenda Items processed 117 94 82 293 438 299 Data/Information Requests 4 3 5 12 12 28 BUILDING Value of Commercial/MF Projects Constructed $2,482,155.00 $61,046,465.00 $745,622.00 $64,274,242.00 $47,095,800.00 $34,981,778.00 Value of Residential New Homes Constructed $28,488,000.00 $26,248,240.00 $22,125,369.00 $76,861,609.00 $39,932,000.00 $55,557,525.00 Total Residential Permits (AT/TD)67 67 52 186 88 167 Total Number of Permits Issued 321 315 328 964 1172 1923 % permits reviewed within 10 days 90%91 91 %93.00%93.00% Total Permit Revenue/Plan Review Fee $669,309.78 $801,561.57 $528,661.67 $1,999,533.02 $1,964,921.91 $1,810,431.03 Total Number of Inspections Performed 1534 1671 1485 4690 5967 9831 PUBLIC WORKS # of water leaks/breaks from main line 2 1 4 7 11 26 # of sewer related issues 0 0 9 9 19 8 # of weather events affecting streets or stormwater 10 4 5 19 21 38 # of issues at the 17 improved Parks for non-routine repair or maintenance 3 54 25 82 83 56 Total # of gallons of water pumped from wells per quarter 48,478,000 54,617,000 191,000,000 294,095,000 365,225,000 543,141,000 Average number of comm/residential complaints per week 13 16 23 52 33 27 PUBLIC SAFETY FIRE - Number of Fire/Rescue/EMS Responses: 288 315 344 947 1137 1047 FIRE - Number of Fire Inspections:132 189 247 568 577 649 FIRE - Average Fire/Rescue Per 1,000 Residents (14,500 pop):6.21 7.55 11.24 25.00 32.41 9.95 FIRE - Average EMS Incidents per 1,000 Residents (14,500 pop):13.86 13.72 12.76 40.34 48.23 17.28 FIRE - Average Alarm to Enroute time in minutes:1.2 0.99 1.09 1.09 1.25 3.07 FIRE - Average Alarm to Arrival time in minutes:7.83 7.73 6.77 7.44 7.32 10.62 FIRE - Staffed turnout time within 90 seconds (Fire/Rescue) %:52%73%79%68%55%y FIRE - Staffed turnout time within 60 seconds (EMS) %:48%62%68%59%62%y Sheriff Department - Crime calls 75 43 TBD 118 298 266 Sheriff Department - Quality of Life calls 426 489 TBD 915 1931 1057 Sheriff Department - Traffic Incidents 3017 3870 TBD 6887 4598 3026 FINANCE # of Water customers / billed 3625 3689 3767 11081 14290 13383 # of Sewer customers / billed 2667 2729 2806 8202 10383 9543 # of Stormwater customers / billed 05 acct. (just storm - billed annually after Q4) 0 0 0 0 1988 1928 # of Stormwater customers / billed 01 acct. (both together)3592 3659 3737 10988 14094 13251 PLANNING Code Enforcement - Complaints Received (*updated definitions)22 27 29 78 106 74 Code Enforcement - Violaton Cases Closed 18 26 27 71 87 21 Zoning and Land Use Questions 410 530 510 1450 1570 824 Zoning Permits 51 118 131 300 211 184 Land Use Applications and Long Range Planning 12 13 2 27 62 49 2022 147 n/a 88% 470 470 $25,189,354.00 $69,557,246.00 200 2571 90 $2,403,176.96 9377 13 6 29 85 400090000 4 791 514 5.89 9.99 n/a n/a n/a n/a Q2 2025 n/a Water Sewer Stormwater n/a 3313 2 66 n/a 65 33 3425 117 2684 54 12645 19 19 1 8626 2 13 191 2095 22 35 4372 1 19 36 1 127 192 56 808 177 Totals 3767 2806 3737 38 From Quarterly Bill Register Date Type Due date for packet Order Agenda Section Agenda item 11/5/2025 CC Meeting 10/28/25 Consent Agenda Approve Light up Lake Elmo Special Event Permit Consent Agenda Registered Land Survey (RLS) #132 Regular Agenda Tree Fund/ROW Trees Regular Agenda Review of Washington County CIP 2026-2030 (annually) 11/12/2025 CC Workshop 11/4/25 Hwy 36/Lake Elmo Ave project updates Rental Review Levy discussion-scenarios Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6 CIP-future projects discussion 11/18/2025 CC Meeting 11/11/25 Consent Agenda Approve Liquor License Renewals Consent Agenda Approve Massage Therapy License Renewals Consent Agenda East Metro Training Facility Amended JPA Regular Agenda SVF Plan Benefit Level Increase Regular Agenda TAP Presentation? 12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills Consent Agenda Reappoint Parks Commissioners Consent Agenda Reappoint EDA Commissioners Consent Agenda Reappoint Planning Commissioners Consent Agenda Assessments for Delinquent Utilities Regular Agenda Gambling Code and Process 12/9/2025 CC Workshop 12/2/25 Lake Elmo-No wake Communications Plan Social Media Training Public hearing notice and process discussion 2026 Personnel Policies 12/16/2025 CC Meeting 12/9/25 Consent Agenda Consent Agenda Consent Agenda 2026 Personnel Policies Regular 2026 Budgets & Levies Regular 2026 - 2035 CIP Regular 2026 Fee Schedule 1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds Future Council Agenda Items *Please note: This list is subject to change* Consent Agenda Designate Official Publication Newspaper of Record Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy Consent Agenda Designate Authority for EFT Payments Consent Agenda Appoint City Attorney (Civil and Prosecution) Consent Agenda Appointing Deputy Clerk Regular Agenda Appoint Acting Mayor Regular agenda Ramsey Washington Cable Commission Appointment Regular agenda Council School Liaison Appointment Consent Agenda Appoint City Engineer Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids 1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW Discussion Joint Parks Commission and City Council Workshop 1/20/2026 CC Meeting 1/13/2026 Regular Agenda Green Steps/Gold Leaf Presentation with Kristin Mroz (Pending)