HomeMy WebLinkAbout09-16-25 City Council Meeting PacketCity Council Meeting
Tuesday, September 16, 2025 7:00 p.m.
City of Lake Elmo | 3880 Laverne Avenue North
AGENDA
Call To Order/Pledge Of Allegiance
Approval Of Agenda
Public Comments/Inquiries
Approval Of Minutes
8 -14 -25 City Council Workshop Mintues
8 -14 -25 WORKSHOP.PDF
Consent Agenda
Approve Payments And Disbursements
APPROVE PAYMENTS AND DISBURSEMENTS.PDF
Adopt Resolution For Summary Publication Of Ordinance 2025 -13 Related To Trash
Haulers
RESOLUTION 2025 -056 TRASH HAULERS SUMMARY PUBLICATION.PDF
Accept Donations For Centennial Celebration
ACCEPT CENTENNNIAL CELEBRATION DONATIONS.PDF
RESOLUTION ACCEPTING CENTENNIAL DONATIONS.PDF
Approve Position And Job Description For Administrative Assistant - PW/Fire
APPROVE POSITION AND JOB DESCRIPTION FOR ADMINISTRATIVE ASST
PW FIRE.PDF
Approve ATT Temporary Cell Tower Lease Extension
APPROVE ATT TEMP CELL TOWER LEASE EXTENSION.PDF
Approve 3M Priority 2 Trail Grant Submittal
APPROVE 3M PRIORITY 2 TRAIL GRANT.PDF
Approve 2025 Street And Utility Improvements Pay Request 3
2025 STREET AND UTILITY IMPROVEMENTS PAY REQUEST 3.PDF
Approve Stillwater School District Improvements Pay Request 1
STILLWATER SCHOOL DIST IMPROVEMENTS PAY REQ 1.PDF
Approve Ebertz Addition Security Reduction
EBERTZ ADDITION SECURITY REDUCTION.PDF
Approve Wildflower 4th Addition Security Release
WILDFLOWER 4TH SECURITY REDUCTION.PDF
Royal Golf 3rd Addition Security Reduction
ROYAL GOLF 3RD SECURITY REDUCTION.PDF
2025 Mill And Overlay Accept Bids And Award Contract
2025 MILL AND OVERLAY MEMO AND ATTACHMENTS.PDF
2025 MILL AND OVERLAY AWARD CONTRACT RESOLUTION.PDF
2025 Street & Utility Improvements - Call For Final Assessment Hearing
2025 STREET AND UTILITY IMPR ASSESSMENT HRG MEMO.PDF
2025 STREET AND UTILITY IMPR ASSESSMENT HRG RESOLUTION.PDF
2025 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDF
Call For Final Assessment Hearing For Stillwater Area School District Utility
Improvements
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDF
STILLWATER AREA UTILITY IMP CALL ASSESS HEARING
RESOLUTION.PDF
Regular Agenda
Accept Feasibility Report And Order Public Hearing For 2026 Street And Utility
Improvements
City Engineer Stanley Presenting
2026 STREET IMPROVEMENTS APPROVE FEASIBILITY REPORT
MEMO.PDF
2026 STREET IMPROVEMENTS RESOLUTION.PDF
2026 STREET IMPROVEMENTS ATTACHMENTS.PDF
2026 STREET AND UTILITY ACCEPT FEASIBILITY REPORT
PRESENTATION.PDF
2026 Preliminary Budget And Levy
Finance Director Hadler Presenting
2026 BUDGET AND LEVY MEMO.PDF
RESOLUTION 2025 -060 ADOPTING PRELIM LEVY, BUDGET, HEARING
DATE.PDF
2026 PROPOSED GENERAL FUND BUDGET.PDF
PRESENTATION - 2026 PROPOSED LEVY.PDF
Council Reports
Staff Reports
Future Agenda Items
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingTuesday, September 16, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of Minutes8-14 -25 City Council Workshop Mintues8-14 -25 WORKSHOP.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAdopt Resolution For Summary Publication Of Ordinance 2025 -13 Related To Trash Haulers RESOLUTION 2025 -056 TRASH HAULERS SUMMARY PUBLICATION.PDFAccept Donations For Centennial CelebrationACCEPT CENTENNNIAL CELEBRATION DONATIONS.PDFRESOLUTION ACCEPTING CENTENNIAL DONATIONS.PDF
Approve Position And Job Description For Administrative Assistant - PW/Fire
APPROVE POSITION AND JOB DESCRIPTION FOR ADMINISTRATIVE ASST
PW FIRE.PDF
Approve ATT Temporary Cell Tower Lease Extension
APPROVE ATT TEMP CELL TOWER LEASE EXTENSION.PDF
Approve 3M Priority 2 Trail Grant Submittal
APPROVE 3M PRIORITY 2 TRAIL GRANT.PDF
Approve 2025 Street And Utility Improvements Pay Request 3
2025 STREET AND UTILITY IMPROVEMENTS PAY REQUEST 3.PDF
Approve Stillwater School District Improvements Pay Request 1
STILLWATER SCHOOL DIST IMPROVEMENTS PAY REQ 1.PDF
Approve Ebertz Addition Security Reduction
EBERTZ ADDITION SECURITY REDUCTION.PDF
Approve Wildflower 4th Addition Security Release
WILDFLOWER 4TH SECURITY REDUCTION.PDF
Royal Golf 3rd Addition Security Reduction
ROYAL GOLF 3RD SECURITY REDUCTION.PDF
2025 Mill And Overlay Accept Bids And Award Contract
2025 MILL AND OVERLAY MEMO AND ATTACHMENTS.PDF
2025 MILL AND OVERLAY AWARD CONTRACT RESOLUTION.PDF
2025 Street & Utility Improvements - Call For Final Assessment Hearing
2025 STREET AND UTILITY IMPR ASSESSMENT HRG MEMO.PDF
2025 STREET AND UTILITY IMPR ASSESSMENT HRG RESOLUTION.PDF
2025 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDF
Call For Final Assessment Hearing For Stillwater Area School District Utility
Improvements
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDF
STILLWATER AREA UTILITY IMP CALL ASSESS HEARING
RESOLUTION.PDF
Regular Agenda
Accept Feasibility Report And Order Public Hearing For 2026 Street And Utility
Improvements
City Engineer Stanley Presenting
2026 STREET IMPROVEMENTS APPROVE FEASIBILITY REPORT
MEMO.PDF
2026 STREET IMPROVEMENTS RESOLUTION.PDF
2026 STREET IMPROVEMENTS ATTACHMENTS.PDF
2026 STREET AND UTILITY ACCEPT FEASIBILITY REPORT
PRESENTATION.PDF
2026 Preliminary Budget And Levy
Finance Director Hadler Presenting
2026 BUDGET AND LEVY MEMO.PDF
RESOLUTION 2025 -060 ADOPTING PRELIM LEVY, BUDGET, HEARING
DATE.PDF
2026 PROPOSED GENERAL FUND BUDGET.PDF
PRESENTATION - 2026 PROPOSED LEVY.PDF
Council Reports
Staff Reports
Future Agenda Items
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingTuesday, September 16, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of Minutes8-14 -25 City Council Workshop Mintues8-14 -25 WORKSHOP.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAdopt Resolution For Summary Publication Of Ordinance 2025 -13 Related To Trash Haulers RESOLUTION 2025 -056 TRASH HAULERS SUMMARY PUBLICATION.PDFAccept Donations For Centennial CelebrationACCEPT CENTENNNIAL CELEBRATION DONATIONS.PDFRESOLUTION ACCEPTING CENTENNIAL DONATIONS.PDFApprove Position And Job Description For Administrative Assistant - PW/FireAPPROVE POSITION AND JOB DESCRIPTION FOR ADMINISTRATIVE ASST PW FIRE.PDFApprove ATT Temporary Cell Tower Lease ExtensionAPPROVE ATT TEMP CELL TOWER LEASE EXTENSION.PDFApprove 3M Priority 2 Trail Grant SubmittalAPPROVE 3M PRIORITY 2 TRAIL GRANT.PDFApprove 2025 Street And Utility Improvements Pay Request 32025 STREET AND UTILITY IMPROVEMENTS PAY REQUEST 3.PDFApprove Stillwater School District Improvements Pay Request 1STILLWATER SCHOOL DIST IMPROVEMENTS PAY REQ 1.PDFApprove Ebertz Addition Security Reduction EBERTZ ADDITION SECURITY REDUCTION.PDFApprove Wildflower 4th Addition Security ReleaseWILDFLOWER 4TH SECURITY REDUCTION.PDFRoyal Golf 3rd Addition Security Reduction ROYAL GOLF 3RD SECURITY REDUCTION.PDF2025 Mill And Overlay Accept Bids And Award Contract2025 MILL AND OVERLAY MEMO AND ATTACHMENTS.PDF2025 MILL AND OVERLAY AWARD CONTRACT RESOLUTION.PDF2025 Street & Utility Improvements - Call For Final Assessment Hearing
2025 STREET AND UTILITY IMPR ASSESSMENT HRG MEMO.PDF
2025 STREET AND UTILITY IMPR ASSESSMENT HRG RESOLUTION.PDF
2025 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDF
Call For Final Assessment Hearing For Stillwater Area School District Utility
Improvements
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDF
STILLWATER AREA UTILITY IMP CALL ASSESS HEARING
RESOLUTION.PDF
Regular Agenda
Accept Feasibility Report And Order Public Hearing For 2026 Street And Utility
Improvements
City Engineer Stanley Presenting
2026 STREET IMPROVEMENTS APPROVE FEASIBILITY REPORT
MEMO.PDF
2026 STREET IMPROVEMENTS RESOLUTION.PDF
2026 STREET IMPROVEMENTS ATTACHMENTS.PDF
2026 STREET AND UTILITY ACCEPT FEASIBILITY REPORT
PRESENTATION.PDF
2026 Preliminary Budget And Levy
Finance Director Hadler Presenting
2026 BUDGET AND LEVY MEMO.PDF
RESOLUTION 2025 -060 ADOPTING PRELIM LEVY, BUDGET, HEARING
DATE.PDF
2026 PROPOSED GENERAL FUND BUDGET.PDF
PRESENTATION - 2026 PROPOSED LEVY.PDF
Council Reports
Staff Reports
Future Agenda Items
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingTuesday, September 16, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of Minutes8-14 -25 City Council Workshop Mintues8-14 -25 WORKSHOP.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAdopt Resolution For Summary Publication Of Ordinance 2025 -13 Related To Trash Haulers RESOLUTION 2025 -056 TRASH HAULERS SUMMARY PUBLICATION.PDFAccept Donations For Centennial CelebrationACCEPT CENTENNNIAL CELEBRATION DONATIONS.PDFRESOLUTION ACCEPTING CENTENNIAL DONATIONS.PDFApprove Position And Job Description For Administrative Assistant - PW/FireAPPROVE POSITION AND JOB DESCRIPTION FOR ADMINISTRATIVE ASST PW FIRE.PDFApprove ATT Temporary Cell Tower Lease ExtensionAPPROVE ATT TEMP CELL TOWER LEASE EXTENSION.PDFApprove 3M Priority 2 Trail Grant SubmittalAPPROVE 3M PRIORITY 2 TRAIL GRANT.PDFApprove 2025 Street And Utility Improvements Pay Request 32025 STREET AND UTILITY IMPROVEMENTS PAY REQUEST 3.PDFApprove Stillwater School District Improvements Pay Request 1STILLWATER SCHOOL DIST IMPROVEMENTS PAY REQ 1.PDFApprove Ebertz Addition Security Reduction EBERTZ ADDITION SECURITY REDUCTION.PDFApprove Wildflower 4th Addition Security ReleaseWILDFLOWER 4TH SECURITY REDUCTION.PDFRoyal Golf 3rd Addition Security Reduction ROYAL GOLF 3RD SECURITY REDUCTION.PDF2025 Mill And Overlay Accept Bids And Award Contract2025 MILL AND OVERLAY MEMO AND ATTACHMENTS.PDF2025 MILL AND OVERLAY AWARD CONTRACT RESOLUTION.PDF2025 Street & Utility Improvements - Call For Final Assessment Hearing2025 STREET AND UTILITY IMPR ASSESSMENT HRG MEMO.PDF2025 STREET AND UTILITY IMPR ASSESSMENT HRG RESOLUTION.PDF2025 STREET AND UTILITY IMPROVEMENTS ATTACHMENTS.PDFCall For Final Assessment Hearing For Stillwater Area School District Utility ImprovementsSTILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS.PDFSTILLWATER AREA UTILITY IMP CALL ASSESS HEARING RESOLUTION.PDFRegular AgendaAccept Feasibility Report And Order Public Hearing For 2026 Street And Utility ImprovementsCity Engineer Stanley Presenting2026 STREET IMPROVEMENTS APPROVE FEASIBILITY REPORT MEMO.PDF2026 STREET IMPROVEMENTS RESOLUTION.PDF2026 STREET IMPROVEMENTS ATTACHMENTS.PDF2026 STREET AND UTILITY ACCEPT FEASIBILITY REPORT PRESENTATION.PDF2026 Preliminary Budget And LevyFinance Director Hadler Presenting2026 BUDGET AND LEVY MEMO.PDFRESOLUTION 2025 -060 ADOPTING PRELIM LEVY, BUDGET, HEARING DATE.PDF2026 PROPOSED GENERAL FUND BUDGET.PDFPRESENTATION - 2026 PROPOSED LEVY.PDFCouncil ReportsStaff ReportsFuture Agenda ItemsFuture Agenda ItemsFUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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CITY OF LAKE ELMO
CITY COUNCIL WORKSHOP MINUTES
AUGUST 14, 2025
CALL TO ORDER
Mayor Cadenhead called the meeting to order at 6:30 pm.
PRESENT: Mayor Cadenhead, Councilmembers Nick Dragisich, Matt Hirn, Jeff Holtz and Nick
Kragness.
Staff present: City Administrator Miller, Community Development Director Stopa, City Engineer
Stanley, City Engineer Griffin, Public Works Director Powers, Fire Chief Kalis, Finance Director
Hadler and City Clerk Johnson.
2026 Budget
Finance Director Hadler presented the total levy, tax rate, expenditures, revenues and utility
funds. Next steps in the budget process were also noted.
Discussion was held regarding the amount of the proposed increase in the budget and levy, with
additional discussion on opportunities to decrease the levy. Consensus was reached to continue
discussion at the September workshop.
2026-2035 Capital Improvement Program
Councilmember Hirn requested discussion on the potential for reducing costs in the CIP.
Discussion regarding street projects and parks CIP items was held along with a review of the
Council’s goals to identify opportunities for cost savings.
Strategic Financial Management Plan
Councilmembers and staff discussed each of the goals listed in the Strategic Plan and related
costs for each goal. Areas for cost savings were identified by staff and will be implemented.
Discussion was held regarding staffing costs and using fund balance for one time expenditures.
City Center Wall Art
City Administrator Miller asked for input on options for wall art at the City Center building and
noted suggestions for various art pieces were provided in the meeting packet. Councilmembers
expressed interest in using local artists and historical images in a plan for implementation next
year.
Meeting adjourned at 9:30 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Jeff Holtz, Acting Mayor
_______________________________
Julie Johnson, City Clerk
STAFF REPORT
Date: September 16, 2025
Consent
TO: Mayor and City Council
FROM: Michael Kuehn, Finance
AGENDA ITEM: Payments and Disbursements
REVIEWED BY: Clarissa Hadler, Finance Director
BACKGROUND INFORMATION/STAFF REPORT:
The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a
summary of current claims to be disbursed and paid in accordance with State law and City policies and
procedures.
FISCAL IMPACT:
Claim # Amount Description
ACH/Chks $ 143,350.19 Payroll 09/04/25
ACH/Chks $ 3050.00 Accounts Payable AP 091025 AF Flyover 100yr
ACH/Chks $ 4109.67 Accounts Payable AP 091625 CC
ACH/Chks $ 1,357,208.16 Accounts Payable AP 091725 RN
TOTAL $ 1,507,718.02
RECOMMENDATION:
If removed from the consent agenda, the recommended motion is as follows:
“Motion to approve the aforementioned disbursements in the amount of $ 1,507,718.02
ATTACHMENTS:
1. Accounts Payable – proof lists (AP 091025 AF Flyover 100yr, AP 091625 CC, AP 091725 RN)
To Be Paid Proof List
09/10/2025 - 12:00PM
MKuehn@lakeelmo.gov
Printed:
User:
Accounts Payable
Batch:09044.09.2025 - AP 091025 AF Flyover 100yr
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Commemorative Air Force MN Wing
CAFMN
3,050.00 0.00 09/10/2025 09/10/2025 No20250913AFlyovr
101-410-1110-44300 Miscellaneous Sep 13, AF Flyover - Centennial Celebration
20250913AFlyovr Total: 3,050.00
Commemorative Air Force 3,050.00
Report Total: 3,050.00
AP-To Be Paid Proof List (09/10/2025 - 12:00 PM)Page 1
*** means this invoice number is a duplicate.
To Be Paid Proof List
09/02/2025 - 9:03AM
MKuehn@lakeelmo.gov
Printed:
User:
Accounts Payable
Batch:00003.09.2025 - AP 091625 CC
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Elan Financial Services
CARDMBR
98.00 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1320-43190 Software Programs Adm - Constact Contact - Monthly
171.22 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1320-43190 Software Programs Adm-Canva Subscription - Team Acct
82.80 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002
483.32 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1320-44300 Miscellaneous Adm-VistaPrint - 100th Anniv
25.00 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1320-44300 Miscellaneous Adm-D&A FMCSA Clearinghouse (20)
8.00 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1520-44370 Conferences & Training Fin-MNGFOA-Day to unite registration
41.40 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002
475.00 0.00 09/16/2025 08/26/2025 No*** 20250826
101-410-1910-44370 Conferences & Training Plng-EDAM - AM
88.53 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2220-42000 Office Supplies FD - Amazon - Supplies
37.98 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2220-42000 Office Supplies FD - Amazon - Poster Board Frame
59.98 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2220-42090 Fire Prevention FD - Harbor Freight - Fire Prevention Supps
89.09 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2220-44010 Repairs/Maint Bldg FD - Costco - Station Supplies
143.93 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2220-44040 Repairs/Maint Eqpt FD - Harbor Freight - Vehicle Maint Supps
22.10 0.00 09/16/2025 08/26/2025 No*** 20250826
AP-To Be Paid Proof List (09/02/2025 - 9:03 AM)Page 1
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
101-420-2220-44300 Miscellaneous FD - The UPS Store - Equipment Return
70.41 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2220-44300 Miscellaneous FD - Holiday - Vehicle Wash
162.82 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002
85.00 0.00 09/16/2025 08/26/2025 No*** 20250826
101-420-2400-44330 Dues & Subscriptions Bldg-MN DOL CRW - JT
102.90 0.00 09/16/2025 08/26/2025 No*** 20250826
101-430-3100-42120 Fuel, Oil and Fluids PW-Speedway - Fuel
940.98 0.00 09/16/2025 08/26/2025 No*** 20250826
101-430-3100-42210 Repair/Maint. Supplies PW-Abra Equipment - Mower Tire
165.60 0.00 09/16/2025 08/26/2025 No*** 20250826
101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002
114.96 0.00 09/16/2025 08/26/2025 No*** 20250826
101-450-5200-42210 Repair/Maint. Supplies PW-Northern Tool - Pressure Washer Wand
124.20 0.00 09/16/2025 08/26/2025 No*** 20250826
101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002
285.66 0.00 09/16/2025 08/26/2025 No*** 20250826
601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002
124.80 0.00 09/16/2025 08/26/2025 No*** 20250826
602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002
40.01 0.00 09/16/2025 08/26/2025 No*** 20250826
603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002
98.97 0.00 09/16/2025 08/26/2025 No*** 20250826
703-000-0000-42110 Cleaning Supplies FD - Amazon - Urinal Screens
-32.99 0.00 09/16/2025 08/26/2025 No*** 20250826
703-000-0000-42110 Cleaning Supplies FD - Amazon refund - Urinal Scrns
255.88 0.00 09/16/2025 08/26/2025 No*** 20250826
703-000-0000-44040 Repairs/Maint Contractual Eqpt FD - Amazon - Filter Replacements
-255.88 0.00 09/16/2025 08/26/2025 No*** 20250826
703-000-0000-44040 Repairs/Maint Contractual Eqpt FD - Amazon refund - Filters
20250826 Total: 4,109.67
Elan Financial Services Tot 4,109.67
AP-To Be Paid Proof List (09/02/2025 - 9:03 AM)Page 2
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Report Total: 4,109.67
AP-To Be Paid Proof List (09/02/2025 - 9:03 AM)Page 3
*** means this invoice number is a duplicate.
To Be Paid Proof List
09/11/2025 - 10:45AM
RNess@lakeelmo.gov
Printed:
User:
Accounts Payable
Batch:09042.09.2025 - AP 091725 RN
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Allied Medical Training
ALLIEDME
1,215.00 0.00 09/17/2025 09/9/2025 No4179
101-420-2220-44370 Conferences & Training EMT Skills Course - PE
4179 Total: 1,215.00
Allied Medical Training To 1,215.00
Apadana LLC
APADANAL
25,000.00 0.00 09/17/2025 09/4/2025 No2024-00539
803-000-0000-22910 Developer Escrow Escrow Release - 10755 50th St - 2024-00539
2024-00539 Total: 25,000.00
Apadana LLC Total: 25,000.00
BlueCross BlueShield Minnesota
BLUECROS
80.55 0.00 09/17/2025 08/29/2025 No250829469476
101-000-0000-21706 Medical Insurance Monthly Vision Insurance Premium
250829469476 Total: 80.55
BlueCross BlueShield Minn 80.55
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 1
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Cintas
CINTAS1S
36.46 0.00 09/17/2025 09/9/2025 No5290965302
101-430-3100-43150 Contract Services First aid kit
5290965302 Total: 36.46
Cintas Total: 36.46
Cintas Corp
CINTAS
19.00 0.00 09/17/2025 08/27/2025 No*** 4241475213
601-494-9400-44170 Uniforms Uniforms
4.38 0.00 09/17/2025 08/27/2025 No*** 4241475213
603-496-9500-44170 Uniforms Uniforms
10.88 0.00 09/17/2025 08/27/2025 No*** 4241475213
602-495-9450-44170 Uniforms Uniforms
20.78 0.00 09/17/2025 08/27/2025 No*** 4241475213
101-450-5200-44170 Uniforms Uniforms
107.33 0.00 09/17/2025 08/27/2025 No*** 4241475213
101-430-3100-44170 Uniforms Uniforms
227.66 0.00 09/17/2025 08/27/2025 No*** 4241475213
101-430-3100-42150 Operating Supplies Rugs/Soap/Rags
4241475213 Total: 390.03
19.00 0.00 09/17/2025 09/4/2025 No*** 4242255356
601-494-9400-44170 Uniforms Uniforms
4.38 0.00 09/17/2025 09/4/2025 No*** 4242255356
603-496-9500-44170 Uniforms Uniforms
10.88 0.00 09/17/2025 09/4/2025 No*** 4242255356
602-495-9450-44170 Uniforms Uniforms
20.78 0.00 09/17/2025 09/4/2025 No*** 4242255356
101-450-5200-44170 Uniforms Uniforms
107.33 0.00 09/17/2025 09/4/2025 No*** 4242255356
101-430-3100-44170 Uniforms Uniforms
129.68 0.00 09/17/2025 09/4/2025 No*** 4242255356
101-430-3100-42150 Operating Supplies Rugs/Soap/Rags
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 2
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
4242255356 Total: 292.05
Cintas Corp Total: 682.08
Cintas Corp
CINTASTX
52.89 0.00 09/17/2025 07/14/2025 No4236741457/2
703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr
4236741457/2 Total: 52.89
383.73 0.00 09/17/2025 09/8/2025 No4242619058
703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr
4242619058 Total: 383.73
Cintas Corp Total: 436.62
Comcast
COMFIN
110.47 0.00 09/17/2025 08/1/2025 No*** 250507199 Aug
603-496-9500-43185 IT Support Internet - Acct # 981052501
110.47 0.00 09/17/2025 08/1/2025 No*** 250507199 Aug
602-495-9450-43185 IT Support Internet - Acct # 981052501
110.47 0.00 09/17/2025 08/1/2025 No*** 250507199 Aug
601-494-9400-43185 IT Support Internet - Acct # 981052501
110.46 0.00 09/17/2025 08/1/2025 No*** 250507199 Aug
101-450-5200-43185 IT Support Internet - Acct # 981052501
110.46 0.00 09/17/2025 08/1/2025 No*** 250507199 Aug
101-430-3100-43185 IT Support Internet - Acct # 981052501
250507199 Aug Total: 552.33
110.47 0.00 09/17/2025 09/1/2025 No*** 250507199 Sep
603-496-9500-43185 IT Support Internet - Acct # 981052501
110.47 0.00 09/17/2025 09/1/2025 No*** 250507199 Sep
602-495-9450-43185 IT Support Internet - Acct # 981052501
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 3
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
110.47 0.00 09/17/2025 09/1/2025 No*** 250507199 Sep
601-494-9400-43185 IT Support Internet - Acct # 981052501
110.46 0.00 09/17/2025 09/1/2025 No*** 250507199 Sep
101-450-5200-43185 IT Support Internet - Acct # 981052501
110.46 0.00 09/17/2025 09/1/2025 No*** 250507199 Sep
101-430-3100-43185 IT Support Internet - Acct # 981052501
250507199 Sep Total: 552.33
Comcast Total: 1,104.66
Duddeck's Property Maintenance
DUDDECKS
95.04 0.00 09/17/2025 08/29/2025 No*** 14730
703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing
132.00 0.00 09/17/2025 09/5/2025 No*** 14730
602-495-9450-43150 Contract Services City Lawn mowing
422.40 0.00 09/17/2025 09/5/2025 No*** 14730
601-494-9400-43150 Contract Services City Lawn mowing
3,211.46 0.00 09/17/2025 09/5/2025 No*** 14730
101-450-5200-43150 Contracted Services City Lawn mowing
1,128.70 0.00 09/17/2025 09/5/2025 No*** 14730
101-430-3100-43150 Contract Services City Lawn mowing
14730 Total: 4,989.60
Duddeck's Property Maint 4,989.60
Eckberg Lammers
ELAMMERS
4,308.24 0.00 09/17/2025 08/31/2025 No08 2025
101-420-2150-43045 Attorney Criminal Monthly Pro Svcs Prosecution
08 2025 Total: 4,308.24
Eckberg Lammers Total: 4,308.24
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 4
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
ESRI, Inc
ESRI
237.00 0.00 09/17/2025 08/28/2025 No*** 900086114
101-430-3100-43190 Software Programs ARCGIS Annual Subscription thru 08/27/2026
237.00 0.00 09/17/2025 08/28/2025 No*** 900086114
101-450-5200-43190 Software Programs ARCGIS Annual Subscription thru 08/27/2026
237.00 0.00 09/17/2025 08/28/2025 No*** 900086114
601-494-9400-43190 Software Support ARCGIS Annual Subscription thru 08/27/2026
237.00 0.00 09/17/2025 08/28/2025 No*** 900086114
602-495-9450-43190 Software Support ARCGIS Annual Subscription thru 08/27/2026
237.00 0.00 09/17/2025 08/28/2025 No*** 900086114
603-496-9500-43190 Software Support ARCGIS Annual Subscription thru 08/27/2026
900086114 Total: 1,185.00
ESRI, Inc Total: 1,185.00
Ficcadenti, John
FICCADEN
1,000.00 0.00 09/17/2025 09/2/2025 NoINV-0013
101-410-1110-44300 Miscellaneous 100 Yr Celebration-Slide/Bounce House
INV-0013 Total: 1,000.00
Ficcadenti, John Total: 1,000.00
GM Contracting Inc
GMCONTRA
475,077.33 0.00 09/17/2025 09/1/2025 No24X.137239Req 1
450-480-8135-43150 Contract Services Stillwater Area Sch Dist Util Imp 24X.137239Req1
24X.137239Req 1 Total: 475,077.33
GM Contracting Inc Total: 475,077.33
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 5
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Gopher State One Call
GOPONE
274.95 0.00 09/17/2025 08/31/2025 No*** 5080526
601-494-9400-43150 Contract Services Ticket Costs
274.95 0.00 09/17/2025 09/5/2025 No*** 5080526
603-496-9500-43150 Contract Services Ticket Costs
274.95 0.00 09/17/2025 09/5/2025 No*** 5080526
602-495-9450-43150 Contract Services Ticket Costs
5080526 Total: 824.85
Gopher State One Call Tot 824.85
Hailies Cleaning Svcs LLC
HAILIESC
1,890.00 0.00 09/17/2025 09/30/2025 No*** CLE-011
703-000-0000-44011 Cleaning Services Twice a week janitorial services
90.00 0.00 09/17/2025 09/30/2025 No*** CLE-011
703-000-0000-44011 Cleaning Services Monthly janitorial
1,675.00 0.00 09/17/2025 09/30/2025 No*** CLE-011
703-000-0000-44011 Cleaning Services scrub/finish floors FD Computer room and Mail Room on 1st floor
CLE-011 Total: 3,655.00
Hailies Cleaning Svcs LLC 3,655.00
HealthPartners Inc
HEALTHPD
2,335.16 0.00 09/17/2025 09/1/2025 No646758084280
101-000-0000-21706 Medical Insurance Monthly Dental Ins Prem
646758084280 Total: 2,335.16
HealthPartners Inc Total: 2,335.16
Horizon Construction
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 6
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
HORIZONC
1,355.84 0.00 09/17/2025 09/5/2025 No20250905 HydRel
601-000-0000-22901 Refundable Water Meter Deposit Hydrant meter deposit refund less $644.16 water used
20250905 HydRel Total: 1,355.84
Horizon Construction Tota 1,355.84
IUOE Local 49
IUOEDU
315.00 0.00 09/17/2025 010/1/2025 No20251001
101-000-0000-21712 Union Dues Monthly Local 49 Union Dues
20251001 Total: 315.00
IUOE Local 49 Total: 315.00
IUOE Local 49 Fringe Benefit Fund
IUOEHE
14,085.00 0.00 09/17/2025 010/1/2025 No20251001
101-000-0000-21713 Union Health Insurance Local 49 monthly Health Ins Prem
20251001 Total: 14,085.00
IUOE Local 49 Fringe Bene 14,085.00
Jamie Joos Photography LLC
JAMIEJOO
225.00 0.00 09/17/2025 08/27/2025 NoINV-000036
407-420-2220-42400 Small Tools & Minor Equipment FD - History Graphics Display Photos
INV-000036 Total: 225.00
Jamie Joos Photography LL 225.00
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 7
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Kath Fuel Oil Service Co
KATH
300.00 0.00 09/17/2025 09/4/2025 No*** 835705
101-450-5200-42120 Fuel, Oil and Fluids Unleaded
150.00 0.00 09/17/2025 09/4/2025 No*** 835705
601-494-9400-42120 Fuel, Oil, and Fluids Unleaded
79.93 0.00 09/17/2025 09/4/2025 No*** 835705
101-420-2400-42120 Fuel, Oil and Fluids Unleaded
470.25 0.00 09/17/2025 09/4/2025 No*** 835705
101-430-3100-42120 Fuel, Oil and Fluids Unleaded
150.00 0.00 09/17/2025 09/4/2025 No*** 835705
602-495-9450-42120 Fuel, Oil, and Fluids Unleaded
835705 Total: 1,150.18
612.36 0.00 09/17/2025 09/4/2025 No*** 835706
101-420-2220-42120 Fuel, Oil and Fluids Ultra Low #2 dyed B20 - OFF-ROAD
375.00 0.00 09/17/2025 09/4/2025 No*** 835706
101-430-3100-42120 Fuel, Oil and Fluids Ultra Low #2 dyed B20 - OFF-ROAD
171.00 0.00 09/17/2025 09/4/2025 No*** 835706
101-450-5200-42120 Fuel, Oil and Fluids Ultra Low #2 dyed B20 - OFF-ROAD
835706 Total: 1,158.36
341.25 0.00 09/17/2025 09/4/2025 No*** 835707
101-430-3100-42120 Fuel, Oil and Fluids Ultra Low #2 dyed B20 - ON-ROAD
341.25 0.00 09/17/2025 09/4/2025 No*** 835707
101-450-5200-42120 Fuel, Oil and Fluids Ultra Low #2 dyed B20 - ON-ROAD
835707 Total: 682.50
Kath Fuel Oil Service Co T 2,991.04
Kodiak Power Solutions
KODIAK
6,156.50 0.00 09/17/2025 08/13/2025 No*** KPS1829
602-495-9450-44010 Repairs/Maint Bldgs Generator Inspections
4,581.50 0.00 09/17/2025 08/13/2025 No*** KPS1829
601-494-9400-44010 Repairs/Maint Bldgs Generator Inspections
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 8
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
1,379.00 0.00 09/17/2025 08/13/2025 No*** KPS1829
703-000-0000-44010 Repairs/Maint Contractual Bldg Generator Inspections
KPS1829 Total: 12,117.00
Kodiak Power Solutions To 12,117.00
Kwik Trip Inc
KWIKTR
567.65 0.00 09/17/2025 08/31/2025 No316313 - 083125
101-420-2220-42120 Fuel, Oil and Fluids Fuel - Lake Elmo Fire Dept - 00316313
316313 - 083125 Total: 567.65
Kwik Trip Inc Total: 567.65
Lake Elmo Sod Farms LLC
LAKSOD
30.00 0.00 09/17/2025 08/28/2025 No19238
404-480-8000-45805 Other Project Costs Sod - Schiltgen Park Trail Entrance
19238 Total: 30.00
Lake Elmo Sod Farms LLC 30.00
LRS Portables LLC
LRSPORTA
1,430.00 0.00 09/17/2025 08/21/2025 NoMP281956
101-450-5200-44120 Rentals - Buildings #19262 - Monthly Portable Potty Rntl 8/22 - 9/18
MP281956 Total: 1,430.00
LRS Portables LLC Total: 1,430.00
Martin Marietta Materials
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 9
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
MARTMARM
501.02 0.00 09/17/2025 08/26/2025 No46938238
101-430-3100-42240 Str. Maint/Landscape Materials Pothole mix
46938238 Total: 501.02
Martin Marietta Materials 501.02
McCarthy Well Company
MCCARTHY
3,160.00 0.00 09/17/2025 08/31/2025 No30310
601-494-9400-44030 Repairs\Maint Imp Not Bldgs Booster Station Pump/Motor Repair
30310 Total: 3,160.00
4,487.00 0.00 09/17/2025 09/9/2025 No30322
601-494-9400-44030 Repairs\Maint Imp Not Bldgs Booster Station checkvalve repalcement
30322 Total: 4,487.00
McCarthy Well Company 7,647.00
Menards - Oakdale
MENOAK
26.48 0.00 09/17/2025 09/2/2025 No12195
101-430-3100-42210 Repair/Maint. Supplies Irr repair 5th/Island
12195 Total: 26.48
59.26 0.00 09/17/2025 09/2/2025 No12224
101-430-3100-42210 Repair/Maint. Supplies Split rail fence Pebble Park
12224 Total: 59.26
36.98 0.00 09/17/2025 09/4/2025 No12328
101-450-5200-42210 Repair/Maint. Supplies split rail fence/parks
12328 Total: 36.98
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 10
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Menards - Oakdale Total: 122.72
Menards - Stillwater
MENSTW
38.43 0.00 09/17/2025 09/5/2025 No60077
101-420-2220-44010 Repairs/Maint Bldg Floor cleaner
60077 Total: 38.43
Menards - Stillwater Total: 38.43
Metropolitan Council
METCOU
64,309.79 0.00 09/17/2025 09/2/2025 No0001192471
602-495-9450-43820 Sewer Utility - Met Council Monthly Waste Water Svcs Def Rev
0001192471 Total: 64,309.79
-497.00 0.00 09/17/2025 08/31/2025 No*** 20250831 SAC
602-000-0000-37220 SAC Early Pay discount/revenue SAC Charges - Prompt Pay Discount
49,700.00 0.00 09/17/2025 08/31/2025 No*** 20250831 SAC
602-000-0000-20802 SAC due Met Council SAC Charges
20250831 SAC Total: 49,203.00
Metropolitan Council Tota 113,512.79
Minnesota Life Insurance Comp
MNLIFE
931.40 0.00 09/17/2025 09/1/2025 No31492561-00
101-000-0000-21708 Other Benefits Monthly Life Ins Prem - Pol #0034644
31492561-00 Total: 931.40
Minnesota Life Insurance C 931.40
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 11
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Minnesota Rural Water Association
MINRUR
425.00 0.00 09/17/2025 09/2/2025 No20250902OptBMbr
601-494-9400-44330 Dues & Subscriptions MRWA ASSOCIATE MEMBERSHIP 11/2025-10/2026
20250902OptBMbr Total: 425.00
Minnesota Rural Water Ass 425.00
MN PEIP
MNPEIP
21,078.26 0.00 09/17/2025 09/10/2025 No1548683
101-000-0000-21706 Medical Insurance Monthly Health Insurance Premium - Oct
1548683 Total: 21,078.26
MN PEIP Total: 21,078.26
Modern Press
MODERNPR
1,203.00 0.00 09/17/2025 08/27/2025 No*** 110291
101-410-1320-43090 Newsletter/Website Summer Source Publication
1,203.00 0.00 09/17/2025 08/27/2025 No*** 110291
601-494-9400-43090 Newsletter Summer Source Publication
1,202.00 0.00 09/17/2025 08/27/2025 No*** 110291
602-495-9450-43090 Newsletter Summer Source Publication
110291 Total: 3,608.00
Modern Press Total: 3,608.00
Northwestern Power Equipment
NRWESTPW
3,927.00 0.00 09/17/2025 08/18/2025 No250108DJ-1
601-480-8099-45900 Construction Contract Water tower no 3.
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 12
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
250108DJ-1 Total: 3,927.00
Northwestern Power Equip 3,927.00
Performance Plus LLC
PERFORMA
517.00 0.00 09/17/2025 09/4/2025 No070927
101-420-2220-43050 Physicals Annual Medical Exams - Pre-Hire
070927 Total: 517.00
Performance Plus LLC Tot 517.00
Plunkett's Pest Control Inc
PLUNKT
89.43 0.00 09/17/2025 07/2/2025 No10008490
101-450-5200-43150 Contracted Services Pest control
10008490 Total: 89.43
Plunkett's Pest Control Inc 89.43
Quenzer, Caleb
QUENZERC
344.15 0.00 09/17/2025 09/9/2025 No20250909 UB Rfd
601-000-0000-11501 Accounts Receivable UB Cert overpaid final utility account
20250909 UB Rfd Total: 344.15
Quenzer, Caleb Total: 344.15
Raftelis
RAFTELIS
8,887.50 0.00 09/17/2025 06/13/2025 No40037
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 13
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
101-410-1320-43150 Contract Services Pro Svcs May 1 to 31
40037 Total: 8,887.50
8,000.00 0.00 09/17/2025 07/14/2025 No40620
101-410-1320-43150 Contract Services Pro Svcs Jun 1 to 30
40620 Total: 8,000.00
Raftelis Total: 16,887.50
RES Pyro
RESPYRO
12,000.00 0.00 09/17/2025 08/14/2025 No20250814 Fireworks
101-410-1110-44300 Miscellaneous Fireworks 100-year celebration
20250814 Fireworks Total: 12,000.00
RES Pyro Total: 12,000.00
Safebuilt LLC
MNSPCT
7,715.00 0.00 09/17/2025 08/31/2025 No2330099
101-420-2400-43150 Inspector Contract Services Monthly Inspection Services
2330099 Total: 7,715.00
Safebuilt LLC Total: 7,715.00
Schwickert's Tecta America
SCHWICKE
1,005.00 0.00 09/17/2025 09/5/2025 NoS510145654
703-000-0000-44010 Repairs/Maint Contractual Bldg System Eval 06.12.2025
S510145654 Total: 1,005.00
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 14
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Schwickert's Tecta America 1,005.00
St. Croix Recreation
STCROIXR
237.88 0.00 09/17/2025 08/18/2025 No22377
101-450-5200-42210 Repair/Maint. Supplies Park ADA Swing Harness
22377 Total: 237.88
St. Croix Recreation Total: 237.88
Tennis Roll Off LLC
TENNRO
532.00 0.00 09/17/2025 09/2/2025 No4424568
101-450-5200-43840 Refuse Refuse
4424568 Total: 532.00
Tennis Roll Off LLC Total: 532.00
T-Mobile
TMOBIL
383.85 0.00 09/17/2025 08/21/2025 No200416344-08.21
101-420-2220-43210 Telephone CAD Data - Acct #200416344
200416344-08.21 Total: 383.85
T-Mobile Total: 383.85
Tri State Bobcat
TRISTATE
105.39 0.00 09/17/2025 09/10/2025 NoT71701
101-430-3100-42210 Repair/Maint. Supplies Chain Saw/Pole Saw Parts
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 15
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
T71701 Total: 105.39
Tri State Bobcat Total: 105.39
Union Pacific Railroad Company
UNIONPAC
4,330.37 0.00 09/17/2025 08/15/2025 No90148856
430-480-8091-45805 Other Project Costs Village Pkwy UPRR Crossing Imp 2019.122
90148856 Total: 4,330.37
30,378.95 0.00 09/17/2025 08/18/2025 No90149138
430-480-8091-45805 Other Project Costs Village Pkwy UPRR Crossing 2019.122
90149138 Total: 30,378.95
Union Pacific Railroad Com 34,709.32
Unlimited Supplies Inc
UNLMTD
631.67 0.00 09/17/2025 08/29/2025 No500128
101-430-3100-42210 Repair/Maint. Supplies Fasteners/Hardware
500128 Total: 631.67
Unlimited Supplies Inc Tot 631.67
Urban Land Institute
ULI
10,000.00 0.00 09/17/2025 07/23/2025 No6174144
101-410-1910-43150 Contract Services ULI MN, LE Tap Contract Execution
6174144 Total: 10,000.00
Urban Land Institute Total 10,000.00
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 16
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Valley Paving Inc
VALPAVNG
396,489.17 0.00 09/17/2025 08/30/2025 No24X.137240Req 3
449-480-8133-43150 Contract Services 2025 Street & Util Imp Pay Req 3
24X.137240Req 3 Total: 396,489.17
Valley Paving Inc Total: 396,489.17
Viking Development LLC
VIKINGDV
151,358.00 0.00 09/17/2025 09/2/2025 No20250902SecRed
803-000-0000-22910 Developer Escrow Gardner School-Viking Dev-Security Escrow Reduction
20250902SecRed Total: 151,358.00
Viking Development LLC T 151,358.00
Water Conservation Services Inc
WATERCON
821.90 0.00 09/17/2025 08/28/2025 No150195
601-494-9400-43150 Contract Services Leak Locate - 7/15/2025 - 3855 Jamaca
150195 Total: 821.90
Water Conservation Service 821.90
Weiss, Victoria
WEISSVIC
500.00 0.00 09/17/2025 08/27/2025 NoCLO01
101-410-1110-44300 Miscellaneous 100yr anniversary photographer
CLO01 Total: 500.00
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 17
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Weiss, Victoria Total: 500.00
White Bear Locksmith
WHITLOCK
395.00 0.00 09/17/2025 08/20/2025 No35884
601-494-9400-44010 Repairs/Maint Bldgs Door hardware repairt, Tower 3 & Jamaca Shop
35884 Total: 395.00
White Bear Locksmith Tota 395.00
Xcel Energy
XCEL
1,443.82 0.00 09/17/2025 09/3/2025 No*** 942823726
101-430-3100-43810 Electric Utility Electric Utility - 51-4504807-7
5,548.54 0.00 09/17/2025 09/3/2025 No*** 942823726
601-494-9400-43810 Electric Utility Electric Utility - 51-4504807-7
1,889.44 0.00 09/17/2025 09/3/2025 No*** 942823726
602-495-9450-43810 Electric Utility Electric Utility - 51-4504807-7
14.31 0.00 09/17/2025 09/3/2025 No*** 942823726
101-420-2500-43810 Electric Utility Electric Utility - 51-4504807-7
526.08 0.00 09/17/2025 09/3/2025 No*** 942823726
703-000-0000-43810 Electric Utility Gas Utility - 51-4504807-7
353.62 0.00 09/17/2025 09/3/2025 No*** 942823726
101-450-5200-43810 Electric Utility Electric Utility - 51-4504807-7
942823726 Total: 9,775.81
5,871.39 0.00 09/17/2025 09/3/2025 No942854124
101-430-3100-43811 Street Lights 51-6736544-2 - Electric Utility - Street Lights
942854124 Total: 5,871.39
Xcel Energy Total: 15,647.20
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 18
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Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Report Total: 1,357,208.16
AP-To Be Paid Proof List (09/11/2025 - 10:45 AM)Page 19
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CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2025-056
RESOLUTION AUTHORIZING PUBLICATION OF A SUMMARY OF ORDINANCE 2025-056
WHEREAS, the Lake Elmo City Council has adopted Ordinance No. 2025-13 an ordinance that amends Lake
Elmo City Code Section: 5.12.120
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the
case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform the public of the
intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo that the City
Clerk shall cause the following summary of Ordinance No. 2025-13 to be published in the official newspaper in
lieu of the entire ordinance.
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 2025-13, an ordinance that amends the
City Code language. The following is a summary of the adopted ordinance language:
This resolution addresses Ordinance No. 2025-13 which amends language in city code. The ordinance
revises Chapter 5.12: Solid Waste, Section 120 Conditions of Licensing to change waste collection
activities to allow a start time of 6:00 a.m. for waste haulers.
The full text of Ordinance 2025-13 is available for inspection at Lake Elmo City Offices during regular business
hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a
copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public
location within the City.
Dated: August 6th, 2025
____________________________________
Charles Cadenhead, Mayor
ATTEST:
____________________________________
Julie Johnson, City Clerk
(SEAL)
STAFF REPORT
DATE:September 16, 2025
CONSENT
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Accept Donation for the City’s Centennial Celebration
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND: State statute requires that cities accept donations via resolution.
ISSUE BEFORE COUNCIL: Should the Council accept donations of $500 each from Krueger
Tree Farm and Lake Elmo Bank?
PROPOSAL DETAILS/ANALYSIS: The City will hold its Centennial Celebration on
September 13, 2025. As part of that event, the city will rent two inflatable bounce houses at a cost
of approximately $500 each. Krueger Tree Farm and Lake Elmo Bank have committed donations
to the city of $500 each to offset the cost of the inflatables.
FISCAL IMPACT: The donated funds will help offset the cost of the City’s Centennial
Celebration on September 13th.
OPTIONS:
1)Approve Resolution No 2025-063
2)Amend and then Approve Resolution No 2025-063
3)Do not accept the donations
RECOMMENDATION:
Motion to adopt Resolution 2025-063 accepting donations from Krueger Tree Farm and
Lake Elmo Bank.
ATTACHMENTS:
Resolution 2025-063
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025-063
A RESOLUTION ACCEPTING DONATED FUNDS FROM
KRUEGER TREE FARM AND LAKE ELMO BANK
WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City
be accepted by resolution of the City Council; and
WHEREAS, Krueger Tree Farm and Lake Elmo Bank have each proposed
contributing $500 to the City of Lake Elmo; and
WHEREAS, the City Council of the City of Lake Elmo agrees that said
contribution would be of benefit to the citizens of Lake Elmo and the City of Lake Elmo
Centennial Celebration; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of
$500 each from Krueger Tree Farm and Lake Elmo Bank on behalf of the citizens of
Lake Elmo.
APPROVED by the Lake Elmo City Council on this 16th day of September, 2025.
By: __________________________
Charles Cadenhead
Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: Mayor and Councilmembers
FROM: Jennifer Doyle, Administrative Services Coordinator
AGENDA ITEM: Approve Position and Job Description for Administrative Assistant- PW/Fire
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND: The Deputy City Clerk position was vacated in December 2024 and has not been
filled as staff wanted to evaluate what position would be best to meet the needs of the organization.
ISSUE BEFORE COUNCIL: Should the Council approve the Administrative Assistant position and job
description.
PROPOSAL DETAILS/ANALYSIS: With the exit of our Deputy City Clerk employee, staff wanted to
evaluate what position would be best to meet the needs of the City before filling the vacancy. Raftelis
gave a recommendation to hire an Administrative Assistant for Public Works to handle some tasks that
were currently being done by the PW Director or Assistant Director but didn’t feel a full-time position
was needed at this time. Staff evaluated the needs of the City and determined it would be best to create a
shared role at City Hall that would assist Fire and Public Works and be available to assist residents in-
person and on occasion, back up the City Clerk. Using the SAFE evaluation system that the City has
approved to slot positions the position was determined to be a grade level 5 ($27.39-$36.80) equal to the
Deputy City Clerk position.
FISCAL IMPACT: There is no financial impact to the budget as the Deputy City Clerk position was
budgeted for but never filled.
OPTIONS: Approve or deny the Administrative Assistant position and job description.
RECOMMENDATION: (if pulled from Consent)
Motion to approve the Administrative Assistant- PW/Fire position and job description.
ATTACHMENTS:
Administrative Assistant PW/Fire job description.
POSITION TITLE
Administrative Assistant- Public Works/Fire
DEPARTMENT REPORTS TO GRADE LEVEL STATUS
Administration City Administrator 5 Full-time, Non-Exempt
POSTION SUMMARY
Under general supervision, this position provides administrative support to the Public Works and Fire departments
while providing excellent customer service to the public.
PRIMARY AREAS OF ACCOUNTABILITY
• Receive, screen and route calls, greet visitors, provide information, explanations and assistance to the
public and other employees or direct to the appropriate staff while providing excellent customer service
and maintaining a favorable image of the City
• Perform data entry and review for various records, reports and databases
• Provide administrative support to the Public Works and Fire Departments including but not limited to:
document management, records retention, data requests, research, stats, etc.
• Create, update, edit and proofread various documents, policies and procedures
• Process various permits (burning, fire code, right-of-way, temporary parking, etc.)
• Coordinate facility maintenance with staff and/or vendors
• Create Parks Commission packets and minutes accurately and timely
• Assist with department communications on City website
• Manage office equipment and supplies; maintenance, troubleshoot issues etc.
• Provide back-up support to City Clerk in their absence
• Management of special projects assigned
Public Works
• Manage online park reservations, right-of-way permits, temporary parking permits and winter sidewalk
violations
• Enter resident and staff reported maintenance issues as work orders
• Assist with creating information and event updates on Public Works website page
• Assist with abatement and fuel reports and invoicing
• Submit compliance reports
• Assist with new account set ups
• Coordinate Safety meeting agendas and create meeting minutes
• Coordinate staff training registrations
• Print large scale maps and documents using plotter printer
Administrative Assistant PW/Fire Updated: September 2025
Fire
• Process fire code and burning permits
• Schedule and coordinate department activities and trainings including recording, tracking and running
reports
• Registers, enters, and maintains records for department personnel for training and processes tuition
payments as needed; provides year-end reports and verifies fire personnel training information for
various agencies.
• Maintain current and retired employee rosters and contact information
• All other duties as apparent or assigned
KNOWLEDGE, SKILLS AND ABILITIES
• Communicate courteously, effectively, and tactfully in written and oral form.
• Research and assemble information and prepare reports and studies.
• Exercise initiative, discretion and independence of judgment.
• Organize and manage multiple tasks, work effectively under pressure and complete work in a timely and
highly accurate manner with minimal supervision.
• Work cooperatively with City personnel, external vendors and the public.
• Be detail oriented and follow through with tasks.
• Work effectively independently as well as in a team environment.
• Perform duties with tact, diplomacy and discretion.
• Promote a cooperative atmosphere and exhibit a proactive and positive attitude.
• Maintain a team and service-oriented approach to work.
• Accept constructive criticism or discipline.
• Maintain and foster a work environment that supports the City's mission and values
• Commitment to exceptional customer service and a positive attitude.
• Demonstrates a team player approach and a high level of professionalism in assisting staff.
• Demonstrates initiative in process improvement opportunities.
• Ability to perform successfully with minimal supervision.
• Ability to maintain adequate and positive working relationships with staff and the public.
MINIMUM QUALIFICATIONS
• High school diploma or equivalent
• Two years of administrative support/clerical experience.
• Experience working effectively and courteously with the public.
• Ability to type 50 wpm and operate related office equipment
• Intermediate to advanced computers skills in:
o Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, etc.)
o Adobe Pro
DESIRED QUALIFICATION
• Associates or technical degree
• Five years’ professional administrative support experience
• Prior experience in Public Works, Fire or other municipality roles
Administrative Assistant PW/Fire Updated: September 2025
COMPETENCIES COMMON TO ALL CITY POSITIONS
• Develop and maintain a thorough working knowledge of and compliance with all departmental and
applicable city policies and procedures.
• Demonstrate by personal example the spirit of service, excellence, and integrity expected from all staff.
• Develop respectful and cooperative working relationships with co-workers, including willing assistance to
newer staff to perform job responsibilities confidently and quickly.
• Confer regularly with and keep your immediate supervisor informed of all critical matters about the
applicable job functions and responsibilities.
• Represent the City of Lake Elmo professionally to the public, outside contacts, and constituencies.
PHYSICAL AND MENTAL REQUIREMENTS
• Positions in this job typically require sitting, feeling, manual dexterity, grasping, talking, hearing, typing,
and seeing. There is sustained exposure to computer keyboards and video screens. This position is
generally light-duty and may require the exertion of up to 20 pounds of force on occasion and the ability to
lift, carry, push, pull, and move objects. The individual may encounter unexpected and prolonged
workdays, stress, and pressure from dealing with emotional issues and conflicts.
WORKING CONDITIONS
Most work is performed in an office setting
**The physical demands and work environment characteristics described here represent those an employee
encounters while performing essential functions of this job. Reasonable accommodations can be made to enable
individuals with disabilities to perform basic functions.
The above statements are intended to describe the general nature and level of work being performed by individuals
employed in this job. They are not intended to be an exhaustive list of all duties and qualifications required of
personnel in this job. The employer reserves its right to change the job description and establish, modify or
eliminate job duties and responsibilities and jobs at its discretion with or without notice.
ACKNOWLEDGEMENTS
I acknowledge reviewing this job description.
___________________________________ _____________________________________ _______________
Employee Name (Print) Employee Signature Date
___________________________________ _____________________________________ _______________
Supervisor Name (Print) Supervisor Signature Date
STAFF REPORT
DATE: 9/16/2025
Consent Agenda
TO: City Council
FROM: Jason Stopa, Community Development Director
AGENDA ITEM: Approve the Lease Extension of a Temporary Cell Tower at 3303 Langly Ct N
with New Cingular Wireless PCS, LLC
REVIEWED BY: Marty Powers, Public Works Director
BACKGROUND:
New Cingular Wireless PCS, LLC and its affiliates lease space on the site of the existing City-owned
water tower at 3303 Langly Ct N. Their lease is set to expire this month. The licensee would like to
extend the lease and until a tower is constructed at the site.
ANALYSIS:
The current water tower has AT&T equipment that is essential for area coverage. According to the
licensee, it’s AT&T’s main macro hub site for Lake Elmo, so it serves all the residents and business in
downtown area, and Washington County Emergency Management has their First Net System antenna on
the tower. The licensee is seeking a 9-month lease extension for their temporary tower (90’ pole) and
would like to explore constructing a permanent monopole on the site when the water tower is removed.
ISSUE BEFORE COUNCIL: Should the city approve the lease extension for a temporary cell tower with
New Cingular Wireless PCS, LLC?
FISCAL IMPACT: The City will receive a $16,848 one-time payment for 9 months.
OPTIONS:
• Approve the License agreement
• Deny the License agreement
• Amend the License agreement
• Table for further information
RECOMMENDATION:
“Motion to approve the Lease Extension of the Temporary Cell Tower at 3303 Langly Ct N with New
Cingular Wireless PCS, LLC”
ATTACHMENTS:
• License Agreement and Site drawing
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 1
TEMPORARY SITE LICENSE
LICENSOR: City of Lake Elmo
LICENSEE: New Cingular Wireless PCS, LLC and its affiliates
TERM: October 1, 2025 through July 1, 2026
LICENSE FEE: A one-time payment of Sixteen Thousand Eight Hundred Forty-Eight
Dollars ($16,848)
COMMENCEMENT DATE: October 1, 2025
LICENSED SITE: 3303 Langley Court, Lake Elmo MN
1. License of Site. During the Term hereof, Licensor hereby licenses a certain portion of Licensor’s property
(the “Property”) at the Licensed Site and grants to Licensee the right to install, operate and maintain at Licensee’s
expense and risk, temporary communications transmitting and receiving equipment, including antennas, a support
pole, transmission line(s), and accessories (collectively, the “Equipment”) at the Licensed Site. The Licensed Site
and permitted Equipment are depicted in the attached schematic. Licensee shall at all times have the unrestricted right
to enter or leave the Licensed Site with full and complete access to its Equipment on a 24-hour, seven (7) day per week
basis. With Licensor’s consent, Licensee may take, at its expense, measures and precautions necessary to protect the
Equipment.
2. License Fee. Within thirty (30) days after the Commencement Date of this License, Licensee shall pay
Licensor the one-time License Fee of Sixteen Thousand Eight Hundred Forty-Eight Dollars ($16,848). Should
License Fee not be paid, this License becomes null and void.
3. No Extensions. The Term of this License shall not be extended, except by an amendment in writing signed
by both parties. If Licensee remains in possession of the Licensed Site after the expiration of this License, then
Licensee will be deemed to be occupying the Licensed Premises on a day-to-day basis at an equivalent daily prorated
rate.
4. Removal of Equipment and Site Condition. Licensee takes the Licensed Site as it finds it and Licensor
shall have no responsibility for its condition or any damage suffered by Licensee or any other person due to such
condition. Unless otherwise mutually agreed in writing by the parties, Licensee shall remove all of the Equipment
prior to the end of the Term, and any extensions thereof, and shall leave the Licensed Site in the same condition that
existed as of the date of this License, ordinary wear and tear and occurrences for which Licensee is not responsible
hereunder, excepted.
5. Indemnification; No Consequential or Indirect Damages. Licensee shall indemnify and hold Licensor
harmless against any liability or loss from personal injury or property damage resulting from or arising out of the
use or occupancy of the Property by Licensee or its employees or agents, provided, however, Licensee shall have
no obligation to indemnify or hold harmless against any such liabilities and losses as may be due to or caused by
the acts or omissions of Licensor or its employees or agents. Licensor shall indemnify and hold Licensee harmless
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 2
against any liability or loss from personal injury or property damage resulting from or arising out of the use or
occupancy of the Property by Licensor or its employees or agents provided, however, Licensor shall have no
obligation to indemnify or hold harmless against any such liabilities and losses as may be due to or caused by the
acts or omissions of Licensee or its employees or agents. Except for the indemnity obligations set forth in this
Agreement, and otherwise notwithstanding anything to the contrary in this Agreement, Licensor and Licensee each
waives any claims that each may have against the other with respect to consequential, incidental or special damages,
however caused, based on any theory of liability.
6. Operation of Equipment. Licensee will install, operate and maintain its Equipment in accordance with
applicable laws and regulations so as not to cause interference (as that term is defined in the rules and regulations of
the Federal Communications Commission), with any radio or television transmitting or receiving equipment whether
or not such equipment is located on the Licensed Site. In the event that Licensee’s Equipment causes interference
with other radio or television transmissions, Licensee will promptly take all reasonable steps necessary to correct and
eliminate the same. If Licensee is unable to eliminate the interference within a reasonable period of time, Licensee
agrees to remove the Equipment from the Licensed Site and this License shall be terminated.
7. Assignment. Licensee may assign this License to any present or future affiliate of Licensee, with the
consent of Licensor.
8. Electrical Service/Telephone/Fiber Service. Licensee agrees, at Licensee’s sole cost and expense, to
pay for the electric service and fees needed for the operation of Licensee’s equipment. Licensor agrees to grant the
electric utility company any necessary permission, including temporary easement, for the electric line and
meter/sub-meter installation, should the electric utility company require written permission or temporary easement.
9. Damage to Licensed Site. If the Licensed Site or any portion thereof is damaged by Licensee, Licensee
shall promptly return the Site to its original condition, and Licensee shall be responsible and liable for any and all costs
of such restoration. Should Licensee fail to promptly restore, Licensor shall be authorized to do the same and charge
all associated costs to Licensee which shall be paid within ten (10) days of Licensee’s receipt of an invoice therefor.
If the Licensed Site or any portion thereof is damaged by any other cause or reason so as to render the Licensed Site
unusable for Licensee’s intended purpose, the Licensee may, at its option, elect to terminate this Agreement.
10. Notices. Any notice or demand required or permitted to be given or made hereunder shall be deemed
given when received. Notices may be sent by messenger delivery, overnight delivery, or by certified mail in a sealed
envelope, postage prepaid,
addressed in the case of Licensor to:
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042
and addressed in the case of Licensee, to:
New Cingular Wireless PCS, LLC
Attn: Network Real Estate Administration
Re: Cell Site Name: Lake Elmo Temp / 10122628
1025 Lenox Park Blvd NE, 3rd Floor
Atlanta, GA 30319
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 3
With a copy to Licensee’s Regional Counsel:
New Cingular Wireless PCS, LLC
Attn.: Legal Department
Re: Cell Site Name: Lake Elmo Temp / 10122628
208 S. Akard Street
Dallas, TX 75202-4206
11. Waiver. Failure or delay on the part of Licensor or Licensee to exercise any right, power or privilege
hereunder shall not operate as a waiver thereof.
12. Prior Negotiations. This License constitutes the entire agreement of the parties hereto with respect to
the subject matter hereof and shall supersede all prior offers, negotiations and agreements.
13. Amendment. No revision of this contract shall be valid unless made in writing and signed by duly
authorized officers or representatives of Licensee and Licensor.
14. Licensor’s Representations. Licensor represents and warrants that it owns or otherwise controls the
Licensed Site during the Term of this License and that Licensor has full authority to execute and deliver this License.
15. Governing Law. This Agreement shall be construed and governed in accordance with the laws of the
State in which the Licensed Site is located.
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 4
IN WITNESS WHEREOF, the parties have executed this License as of the ___ day of _____________,
2025.
LICENSOR:
City of Lake Elmo
By:_________________________
Name:_______________________
Title:________________________
LICENSEE:
New Cingular Wireless PCS, LLC
a Delaware limited liability company
By: AT&T Mobility Corporation
Its Manager
By:___________________________
Name:_________________________
Title:_________________________
STAFF REPORT
DATE: 9/16/2025
Consent Agenda
TO: City Council
FROM: Jason Stopa, Community Development Director
AGENDA ITEM: Approve the Lease Extension of a Temporary Cell Tower at 3303 Langly Ct N
with New Cingular Wireless PCS, LLC
REVIEWED BY: Marty Powers, Public Works Director
BACKGROUND:
New Cingular Wireless PCS, LLC and its affiliates lease space on the site of the existing City-owned
water tower at 3303 Langly Ct N. Their lease is set to expire this month. The licensee would like to
extend the lease and until a tower is constructed at the site.
ANALYSIS:
The current water tower has AT&T equipment that is essential for area coverage. According to the
licensee, it’s AT&T’s main macro hub site for Lake Elmo, so it serves all the residents and business in
downtown area, and Washington County Emergency Management has their First Net System antenna on
the tower. The licensee is seeking a 9-month lease extension for their temporary tower (90’ pole) and
would like to explore constructing a permanent monopole on the site when the water tower is removed.
ISSUE BEFORE COUNCIL: Should the city approve the lease extension for a temporary cell tower with
New Cingular Wireless PCS, LLC?
FISCAL IMPACT: The City will receive a $16,848 one-time payment for 9 months.
OPTIONS:
• Approve the License agreement
• Deny the License agreement
• Amend the License agreement
• Table for further information
RECOMMENDATION:
“Motion to approve the Lease Extension of the Temporary Cell Tower at 3303 Langly Ct N with New
Cingular Wireless PCS, LLC”
ATTACHMENTS:
• License Agreement and Site drawing
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 1
TEMPORARY SITE LICENSE
LICENSOR: City of Lake Elmo
LICENSEE: New Cingular Wireless PCS, LLC and its affiliates
TERM: October 1, 2025 through July 1, 2026
LICENSE FEE: A one-time payment of Sixteen Thousand Eight Hundred Forty-Eight
Dollars ($16,848)
COMMENCEMENT DATE: October 1, 2025
LICENSED SITE: 3303 Langley Court, Lake Elmo MN
1. License of Site. During the Term hereof, Licensor hereby licenses a certain portion of Licensor’s property
(the “Property”) at the Licensed Site and grants to Licensee the right to install, operate and maintain at Licensee’s
expense and risk, temporary communications transmitting and receiving equipment, including antennas, a support
pole, transmission line(s), and accessories (collectively, the “Equipment”) at the Licensed Site. The Licensed Site
and permitted Equipment are depicted in the attached schematic. Licensee shall at all times have the unrestricted right
to enter or leave the Licensed Site with full and complete access to its Equipment on a 24-hour, seven (7) day per week
basis. With Licensor’s consent, Licensee may take, at its expense, measures and precautions necessary to protect the
Equipment.
2. License Fee. Within thirty (30) days after the Commencement Date of this License, Licensee shall pay
Licensor the one-time License Fee of Sixteen Thousand Eight Hundred Forty-Eight Dollars ($16,848). Should
License Fee not be paid, this License becomes null and void.
3. No Extensions. The Term of this License shall not be extended, except by an amendment in writing signed
by both parties. If Licensee remains in possession of the Licensed Site after the expiration of this License, then
Licensee will be deemed to be occupying the Licensed Premises on a day-to-day basis at an equivalent daily prorated
rate.
4. Removal of Equipment and Site Condition. Licensee takes the Licensed Site as it finds it and Licensor
shall have no responsibility for its condition or any damage suffered by Licensee or any other person due to such
condition. Unless otherwise mutually agreed in writing by the parties, Licensee shall remove all of the Equipment
prior to the end of the Term, and any extensions thereof, and shall leave the Licensed Site in the same condition that
existed as of the date of this License, ordinary wear and tear and occurrences for which Licensee is not responsible
hereunder, excepted.
5. Indemnification; No Consequential or Indirect Damages. Licensee shall indemnify and hold Licensor
harmless against any liability or loss from personal injury or property damage resulting from or arising out of the
use or occupancy of the Property by Licensee or its employees or agents, provided, however, Licensee shall have
no obligation to indemnify or hold harmless against any such liabilities and losses as may be due to or caused by
the acts or omissions of Licensor or its employees or agents. Licensor shall indemnify and hold Licensee harmless
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 2
against any liability or loss from personal injury or property damage resulting from or arising out of the use or
occupancy of the Property by Licensor or its employees or agents provided, however, Licensor shall have no
obligation to indemnify or hold harmless against any such liabilities and losses as may be due to or caused by the
acts or omissions of Licensee or its employees or agents. Except for the indemnity obligations set forth in this
Agreement, and otherwise notwithstanding anything to the contrary in this Agreement, Licensor and Licensee each
waives any claims that each may have against the other with respect to consequential, incidental or special damages,
however caused, based on any theory of liability.
6. Operation of Equipment. Licensee will install, operate and maintain its Equipment in accordance with
applicable laws and regulations so as not to cause interference (as that term is defined in the rules and regulations of
the Federal Communications Commission), with any radio or television transmitting or receiving equipment whether
or not such equipment is located on the Licensed Site. In the event that Licensee’s Equipment causes interference
with other radio or television transmissions, Licensee will promptly take all reasonable steps necessary to correct and
eliminate the same. If Licensee is unable to eliminate the interference within a reasonable period of time, Licensee
agrees to remove the Equipment from the Licensed Site and this License shall be terminated.
7. Assignment. Licensee may assign this License to any present or future affiliate of Licensee, with the
consent of Licensor.
8. Electrical Service/Telephone/Fiber Service. Licensee agrees, at Licensee’s sole cost and expense, to
pay for the electric service and fees needed for the operation of Licensee’s equipment. Licensor agrees to grant the
electric utility company any necessary permission, including temporary easement, for the electric line and
meter/sub-meter installation, should the electric utility company require written permission or temporary easement.
9. Damage to Licensed Site. If the Licensed Site or any portion thereof is damaged by Licensee, Licensee
shall promptly return the Site to its original condition, and Licensee shall be responsible and liable for any and all costs
of such restoration. Should Licensee fail to promptly restore, Licensor shall be authorized to do the same and charge
all associated costs to Licensee which shall be paid within ten (10) days of Licensee’s receipt of an invoice therefor.
If the Licensed Site or any portion thereof is damaged by any other cause or reason so as to render the Licensed Site
unusable for Licensee’s intended purpose, the Licensee may, at its option, elect to terminate this Agreement.
10. Notices. Any notice or demand required or permitted to be given or made hereunder shall be deemed
given when received. Notices may be sent by messenger delivery, overnight delivery, or by certified mail in a sealed
envelope, postage prepaid,
addressed in the case of Licensor to:
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042
and addressed in the case of Licensee, to:
New Cingular Wireless PCS, LLC
Attn: Network Real Estate Administration
Re: Cell Site Name: Lake Elmo Temp / 10122628
1025 Lenox Park Blvd NE, 3rd Floor
Atlanta, GA 30319
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 3
With a copy to Licensee’s Regional Counsel:
New Cingular Wireless PCS, LLC
Attn.: Legal Department
Re: Cell Site Name: Lake Elmo Temp / 10122628
208 S. Akard Street
Dallas, TX 75202-4206
11. Waiver. Failure or delay on the part of Licensor or Licensee to exercise any right, power or privilege
hereunder shall not operate as a waiver thereof.
12. Prior Negotiations. This License constitutes the entire agreement of the parties hereto with respect to
the subject matter hereof and shall supersede all prior offers, negotiations and agreements.
13. Amendment. No revision of this contract shall be valid unless made in writing and signed by duly
authorized officers or representatives of Licensee and Licensor.
14. Licensor’s Representations. Licensor represents and warrants that it owns or otherwise controls the
Licensed Site during the Term of this License and that Licensor has full authority to execute and deliver this License.
15. Governing Law. This Agreement shall be construed and governed in accordance with the laws of the
State in which the Licensed Site is located.
Site Name: Lake Elmo Temp / 10122628
LICENSE w1-Time Fee– 5-5-10 4
IN WITNESS WHEREOF, the parties have executed this License as of the ___ day of _____________,
2025.
LICENSOR:
City of Lake Elmo
By:_________________________
Name:_______________________
Title:________________________
LICENSEE:
New Cingular Wireless PCS, LLC
a Delaware limited liability company
By: AT&T Mobility Corporation
Its Manager
By:___________________________
Name:_________________________
Title:_________________________
STAFF REPORT
DATE: September 16, 2025
CONSENT AGENDA
AGENDA ITEM: 3M Priortiy 2 Grant Submittal for Trail at City Park
SUBMITTED BY: Ashley Monterusso, City Planner & Jason Stopa, Community Development Director
REVIEWED BY: Miranda Moulis, Planning Assistant
CORE STRATEGIES:
☒Vibrant, inclusive, connected community ☐Efficient, reliable, innovative services☐Responsive, transparent, adaptive governance ☒Balanced Finances now and future☒Managed Growth ☐Resilient Infrastructure
OBJECTIVE:
To determine if the City Council would like to move forward with applying for 3M Priority 2 grant funds
for a trail at the newly planned city park at Stillwater Blvd and just south of Sunfish Park.
BACKGROUND:
The City Council approved staff preparing a Letter of Intent for Priority 2 of the 3M Settlement in Spring
of 2025.
Priority 2 of the 3M Settlement provides $20 million in grant funds to compensate for losses to
recreational and ecological resources resulting from PFAS released by 3M. Grant funds will be used to
fund projects designed to enhance aquatic resources, wildlife habitat, and outdoor recreational
opportunities. The DNR and MPCA have elected to solicit project proposals directly from the
organizations and communities via a public RFP process. Before applying for the grant, the applicant
was required to submit a Letter of intent (LOI) to determine whether a project qualifies for Priority 2
funding.
In July, the City was notified that the LOI was accepted and the City has been invited to submit a full
application for funding.
Eighty-two Letters of Intent were submitted, totaling $72 million in proposed projects. Only those
organizations who received an invitation to submit a full application will be considered for funding.
PROPOSAL DETAILS/ANALYSIS:
The goals for the 3M settlement funds are as follows:
•Goal 1 – Restore, protect and enhance aquatic and terrestrial resources, wildlife and habitats.
•Goal 2 – Increase understanding of fish tissue contamination, improve communication about PFAS-
based fish consumption advisories, and identify and enhance alternative, noncontaminated fishing
areas.
•Goal 3 – Improve and enhance outdoor recreational opportunities.
•Applicants can apply for no less than $20,000 per project. No match is required.
The city recently signed a purchase agreement for the aforementioned parcels PIDs: 1502921420004 and
150292141000.
Staff believes the new trail aligns with Goal 3.
This project aims to enhance the City's trail network by constructing a new 10' wide bituminous
trail segment with the goal that it will eventually connect three parks in the city. The connection will be
constructed on newly acquired city-owned property that is being converted into a city park. Said park is
abutting Sunfish Lake Park to the North and the Lake Elmo Park Reserve to the South.
The goals of the trail project are to enhance accessibility and connectivity to nature. The desired
outcomes are to create opportunities for more convenient outdoor experiences, encouraging longer
excursions and more frequent and increased trail and park use. The new trail segment will also offer
more recreational opportunities for walking, hiking, biking and wildlife observation, which should
contribute to more outdoor enjoyment and activity.
FISCAL:
•Pursuing this funding will require staff time and costs associated with preparing plans and
estimates.
•Anticipated total project cost to be covered by the grant is estimated to be around $500,000.
•Applicants can apply for no less than $20,000 per project. No match is required.
•This type of funding typically require reimbursements upon administration, so the city should factor
this into its budget planning.
ISSUE BEFORE COMMITTEE:
Would City Council like staff to continue to pursue this funding by submitting a full application?
RECOMMENDATION:
Staff recommends that City Council support the submission of full application for the 3M Priority 2 Grant
funding for park recreational programming and facilities at the newly acquired land at PIDs:
1502921420004 and 1502921410001.
Suggested motion if the item comes off of Consent Agenda:
“Motion to submit a full application for the 3M Priority 2 Grant funds for funding a trail project at the
at the newly planned city park (PID: 1502921420004 and 1502921410001)”
ATTACHMENTS:
•Trail Map
Proposed Trail from Sunfish Lake Park to the future Central Greenway Regional
Trail
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Approve Pay Request No. 3 for the 2025 Street and Utility Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: On May 6, 2025 the City Council awarded the contract for the 2025 Street and Utility
Improvements project to Valley Paving, Inc. Work remains in progress with a substantial completion date
of September 12, 2025 and a final completion date of October 31, 2025.
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the 2025 Street
and Utility Improvements Project?
PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc. has submitted Partial Pay Request No. 3 in the
amount of $396,489.17. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained as of this pay request is $38,117.33.
FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent
Agenda, Pay Request No. 3 for the 2025 Street and Utility Improvements Project. If removed from the
consent agenda, the recommended motion for the action is as follows:
Motion to approve Pay Request No. 3 in the amount of $396,489.17 to Valley Paving, Inc. for the 2025
Street and Utility Improvements Project.
ATTACHMENTS:
1. Partial Pay Estimate No. 3.
Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:3 From08/01/25to 08/30/25A C D E F F1 F2 G H I J K L Item Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)1 1.00 LS 37,000.00 37,000.00 0.70 25,900.00 0.80 29,600.00 29,600.00 80% 7,400.00 2 1.00 LS 3,350.00 3,350.00 0.70 2,345.00 0.80 2,680.00 2,680.00 80% 670.00 3 4,290.00 LF 2.25 9,652.50 457.00 1,028.25 1,825.00 4,106.25 4,106.25 43% 5,546.25 4 120.00 LF 5.00 600.00 720.00 3,600.00 1,043.00 5,215.00 5,215.00 869% (4,615.00)5 31.00 EA 100.00 3,100.00 6.50 650.00 10.50 1,050.00 1,050.00 34% 2,050.00 6 140.00 HR 200.00 28,000.00 - - - - - 28,000.00 7 70.00 MGAL 44.00 3,080.00 - - 10.00 440.00 440.00 14% 2,640.00 8 1.00 EA 1,030.00 1,030.00 1.00 1,030.00 1.00 1,030.00 1,030.00 100% - 9 34.00 EA 412.00 14,008.00 34.00 14,008.00 34.00 14,008.00 14,008.00 100% - 10 8.00 HR 515.00 4,120.00 2.00 1,030.00 2.00 1,030.00 1,030.00 25% 3,090.00 11 59.00 EA 154.50 9,115.50 22.50 3,476.25 22.50 3,476.25 3,476.25 38% 5,639.25 12 59.00 EA 77.25 4,557.75 38.00 2,935.50 41.00 3,167.25 3,167.25 69% 1,390.50 13 4.00 EA 283.25 1,133.00 - - - - - 1,133.00 14 3.00 EA 283.25 849.75 1.00 283.25 1.00 283.25 283.25 33% 566.50 15 10.00 EA 334.75 3,347.50 - - - - - 3,347.50 16 89.00 SF 78.30 6,968.70 - - - - - 6,968.70 17 8.00 EA 335.00 2,680.00 - - - - - 2,680.00 18 2,570.00 CY 20.00 51,400.00 204.00 4,080.00 670.00 13,400.00 13,400.00 26% 38,000.00 19 3,670.00 SY 3.25 11,927.50 - - - - - 11,927.50 20 840.00 SY 3.95 3,318.00 - - - - - 3,318.00 21 7,190.00 SY 9.00 64,710.00 1,267.50 11,407.50 3,118.50 28,066.50 28,066.50 43% 36,643.50 22 3.00 EA 1,250.00 3,750.00 3.00 3,750.00 3.00 3,750.00 3,750.00 100% - 23 2.00 EA 405.00 810.00 - - - - - 810.00 24 16.00 EA 550.00 8,800.00 13.00 7,150.00 16.00 8,800.00 8,800.00 100% - 25 436.00 LF 13.00 5,668.00 350.00 4,550.00 440.00 5,720.00 5,720.00 101% (52.00)26 100.00 LF 4.00 400.00 - - 100.00 400.00 400.00 100% - 27 20.00 LF 65.00 1,300.00 20.00 1,300.00 20.00 1,300.00 1,300.00 100% - 28 6.00 HR 450.00 2,700.00 7.34 3,303.00 7.34 3,303.00 3,303.00 122% (603.00)29 1.00 EA 850.00 850.00 - - - - - 850.00 30 300.00 LF 13.50 4,050.00 280.00 3,780.00 280.00 3,780.00 3,780.00 93% 270.00 31 7.00 EA 640.00 4,480.00 10.00 6,400.00 10.00 6,400.00 6,400.00 143% (1,920.00)32 1.00 EA 1,400.00 1,400.00 1.00 1,400.00 1.00 1,400.00 1,400.00 100% - 33 1.00 EA 2,300.00 2,300.00 - - 1.00 2,300.00 2,300.00 100% - 34 12.00 EA 2,585.00 31,020.00 8.00 20,680.00 11.00 28,435.00 28,435.00 92% 2,585.00 35 10.00 EA 3,135.00 31,350.00 7.00 21,945.00 10.00 31,350.00 31,350.00 100% - 36 1.00 EA 4,685.00 4,685.00 - - 1.00 4,685.00 4,685.00 100% - 37 2.00 EA 3,885.00 7,770.00 1.00 3,885.00 2.00 7,770.00 7,770.00 100% - 38 40.00 LF 62.00 2,480.00 40.00 2,480.00 40.00 2,480.00 2,480.00 100% - 39 132.00 LF 65.00 8,580.00 56.00 3,640.00 120.00 7,800.00 7,800.00 91% 780.00 40 620.00 LF 66.00 40,920.00 185.00 12,210.00 499.00 32,934.00 32,934.00 80% 7,986.00 41 388.00 LF 71.00 27,548.00 157.00 11,147.00 455.00 32,305.00 32,305.00 117% (4,757.00)42 2.00 EA 825.00 1,650.00 2.00 1,650.00 2.00 1,650.00 1,650.00 100% - 43 4.00 EA 1,200.00 4,800.00 2.00 2,400.00 4.00 4,800.00 4,800.00 100% - 44 2.00 EA 1,300.00 2,600.00 1.00 1,300.00 2.00 2,600.00 2,600.00 100% - 45 37.00 CY 125.00 4,625.00 22.00 2,750.00 22.00 2,750.00 2,750.00 59% 1,875.00 46 1,085.00 LF 1.90 2,061.50 799.00 1,518.10 799.00 1,518.10 1,518.10 74% 543.40 47 330.00 LF 4.65 1,534.50 220.00 1,023.00 220.00 1,023.00 1,023.00 67% 511.50 48 470.00 SY 2.50 1,175.00 139.60 349.00 670.46 1,676.15 1,676.15 143% (501.15)49 240.00 SY 10.50 2,520.00 200.00 2,100.00 200.00 2,100.00 2,100.00 83% 420.00 RIPRAP W/ FABRIC, CLASS IIISAWCUT BITUMINOUS PAVEMENTSAWCUT CONCRETE PAVEMENTREMOVE AND DISPOSE OF BITUMINOUS PAVEMENT REMOVE AND DISPOSE OF CONCRETE PAVEMENT 15" RCP STORM SEWER, CLASS 518" RCP STORM SEWER, CLASS 518" CS PIPE APRON12" RC FLARED END SECTION18" RC FLARED END SECTION 4' DIA CBMH WITH CASTING PER DETAIL 4065' DIA CBMH WITH CASTING PER DETAIL 4064' DIA MH WITH CASTING PER DETAIL 40918" CS PIPE CULVERT12" RCP STORM SEWER, CLASS 5DITCH GRADINGCONNECT EXISTING STORM PIPE TO NEW STRUCTURECONNECT PIPE TO EXISTING STRUCTURECORE DRILL CONNECTION TO EXISTING STRUCTURE (18" 2' X 3' CATCH BASIN PER DETAIL 404Work Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Valley Paving, Inc.2025 Street and Utility ImprovementsOwner:24X.137240137240Engineer:Contractor:Project:Contract:Previous EstimateTEMPORARY MAILBOXSALVAGE AND REINSTALL ADDRESS POSTSALVAGE AND REINSTALL SIGN AND POSTTRAFFIC CONTROLDescriptionREMOVE AND DISPOSE OF EXISTING STORM SEWER PIPEREMOVE AND DISPOSE OF EXISTING DRAIN TILE PIPEREMOVE AND REPLACE DRAIN TILE PIPEPOTHOLE EXISTING SANITARY SEWER SERVICEROTATE TOP SLAB OF EXISTING STORM STRUCTURECLEARINGGRUBBINGSEED SOUTHERN TALLGRASS ROADSIDE AND EROSION SODDING TYPE LAWNSALVAGE AND REINSTALL MANHOLE CASTING W/ NEW SALVAGE AND REINSTALL CATCH BASIN CASTING W/ NEW REMOVE AND DISPOSE OF EXISTING STORM SEWER SALVAGE AND REINSTALL SIGN PANEL ON NEW POSTSIGN PANELS TYPE CSTREET NAME BLADETOPSOIL BORROW (LV)SEED TURFGRASS AND EROSION CONTROL BLANKETContract InformationBid Item No.SILT FENCE, TYPE MACHINE SLICESEDIMENT CONTROL LOG, TYPE WOOD FIBERTREE TRIMMINGSALVAGE AND REINSTALL MAILBOXCATCH BASIN INLET PROTECTIONSTREET SWEEPING (WITH PICKUP BROOM)WATER FOR DUST CONTROLApplication Date:Application Period:Application No.:MOBILIZATION09/09/25BBASE BID% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)Unit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2
Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:3 From08/01/25to 08/30/25A C D E F F1 F2 G H I J K L Item Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)Work Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Valley Paving, Inc.2025 Street and Utility ImprovementsOwner:24X.137240137240Engineer:Contractor:Project:Contract:Previous EstimateDescriptionContract InformationBid Item No.Application Date:Application Period:Application No.:09/09/25B% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)50 90.00 SF 1.80 162.00 79.00 142.20 79.00 142.20 142.20 88% 19.80 51 270.00 LF 10.00 2,700.00 86.00 860.00 159.00 1,590.00 1,590.00 59% 1,110.00 52 27,540.00 SY 1.12 30,844.80 15,620.00 17,494.40 27,547.00 30,852.64 30,852.64 100% (7.84)53 2,030.00 CY 14.60 29,638.00 - - 360.00 5,256.00 5,256.00 18% 24,382.00 54 1,000.00 CY 9.40 9,400.00 620.00 5,828.00 924.00 8,685.60 8,685.60 92% 714.40 55 4.00 EA 300.00 1,200.00 - - 2.00 600.00 600.00 50% 600.00 56 17.00 EA 225.00 3,825.00 13.00 2,925.00 16.00 3,600.00 3,600.00 94% 225.00 57 1,970.00 LF 27.00 53,190.00 1,200.00 32,400.00 1,751.00 47,277.00 47,277.00 89% 5,913.00 58 21.00 EA 695.00 14,595.00 13.00 9,035.00 19.00 13,205.00 13,205.00 90% 1,390.00 59 1,000.00 CY 32.00 32,000.00 - - 205.09 6,562.88 6,562.88 21% 25,437.12 60 29,450.00 SY 1.25 36,812.50 5,000.00 6,250.00 12,230.00 15,287.50 15,287.50 42% 21,525.00 61 1.00 LS 3,000.00 3,000.00 - - 0.75 2,250.00 2,250.00 75% 750.00 62 2,280.00 TN 87.65 199,842.00 - - - - - 199,842.00 63 3,040.00 TN 80.50 244,720.00 305.00 24,552.50 1,470.00 118,335.00 118,335.00 48% 126,385.00 64 1,870.00 GAL 1.90 3,553.00 - - - - - 3,553.00 65 100.00 SY 34.20 3,420.00 - - - - - 3,420.00 66 530.00 SY 28.00 14,840.00 - - - - - 14,840.00 67 30.00 SY 24.00 720.00 - - - - - 720.00 68 15,620.00 LF 18.80 293,656.00 1,234.00 23,199.20 8,381.00 157,562.80 157,562.80 54% 136,093.20 69 150.00 LF 32.30 4,845.00 - - - - - 4,845.00 70 250.00 SY 87.00 21,750.00 126.35 10,992.45 240.25 20,901.75 20,901.75 96% 848.25 71 80.00 SF 11.85 948.00 - - 70.00 829.50 829.50 88% 118.50 72 4.00 EA 1,000.00 4,000.00 1.00 1,000.00 1.00 1,000.00 1,000.00 25% 3,000.00 1,485,436.50$ 327,162.60$ 744,519.62$ -$ 744,519.62$ 50% 740,916.88$ 73 1.00 LS 1,000.00 1,000.00 1.00 1,000.00 1.00 1,000.00 1,000.00 100% - 74 10.00 EA 545.00 5,450.00 15.00 8,175.00 15.00 8,175.00 8,175.00 150% (2,725.00)75 25.00 EA 412.00 10,300.00 21.00 8,652.00 21.00 8,652.00 8,652.00 84% 1,648.00 76 1.00 LS 7,300.00 7,300.00 - - - - - 7,300.00 - - - - 24,050.00$ 17,827.00$ 17,827.00$ -$ 17,827.00$ 74% 6,223.00$ 1,509,486.50$ 344,989.60$ 762,346.62$ -$ 762,346.62$ 51% 747,139.88$ 6" CONCRETE DRIVEWAY PAVEMENTCONCRETE CARRIAGE WALK/FLUMEADJUST EXISTING VALVE BOXPATCH BITUMINOUS STREETPATCH BITUMINOUS DRIVEWAYPATCH GRAVEL DRIVEWAYB418 CONCRETE CURB AND GUTTERSURMOUNTABLE CURB AND GUTTERSUBGRADE PREPARATION OF RECLAIMED SURFACESALVAGE, STOCKPILE, AND RESPREAD RECLAIMED MATERIAL TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C) TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE BITUMINOUS MATERIAL FOR TACK COATCORE DRILL 4" DRAIN TILE CONNECTION INTO CATCH BASINCONNECT 4" DRAIN TILE TO STRUCTURE4" PERFORATED PVC EDGE DRAIN W/ BACKFILL & WRAPDRAIN TILE CLEANOUTSUBGRADE CORRECTION (EV)REMOVE CONCRETE CARRIAGE WALK/FLUMEREMOVE AND DISPOSE OF CONCRETE CURB AND GUTTERRECLAIM EXISTING BITUMINOUS AND BASE MATERIALHAUL EXCESS RECLAIMED MATERIAL OFF SITE (LV)HAUL EXCESS RECLAIMED MATERIAL TO LAKE ELMO PUBLIC BASE BID TOTALPROJECT TOTALCHANGE ORDER TOTALBASE BID + CHANGE ORDERCHANGE ORDER NO. 1MOBILIZATION FOR ADDITIONAL TREE REMOVALSADDITIONAL CLEARING AT STORM SEWER OUTLETSADDITIONAL GRUBBING AT STORM SEWER OUTLETSCLEAN AND TELEVISE STORM SEWERUnit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Chad Isakson, Project Engineer
AGENDA ITEM: Approve Pay Request No. 1 for the Stillwater Area School District Utility
Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: On May 20, 2025 the City Council awarded the contract for the Stillwater Area School
District Utility Improvements to GM Contracting, Inc. Work remains in progress with a substantial
completion date of September 26, 2025 and a final completion date of October 31, 2025.
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the Stillwater Area
School District Utility Improvements?
PROPOSAL DETAILS/ANALYSIS: GM Contracting, Inc. has submitted Partial Pay Request No. 1 in
the amount of $475,077.33. The request has been reviewed, and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained as of this pay request is $25,004.07.
FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent
Agenda, Pay Request No. 1 for the Stillwater Area School District Utility Improvements Project. If removed
from the consent agenda, the recommended motion for the action is as follows:
Motion to approve Pay Request No. 1 in the amount of $475,077.33 to GM Contracting, Inc. for the
Stillwater Area School District Utility Improvements Project.
ATTACHMENTS:
1. Partial Pay Estimate No. 1.
Contractor's Application for Payment
Owner's Project No.:
Engineer's Project No.:
Agency's Project No.:
1 From 07/16/25 to 08/29/25
A C D E F F1 F2 G H I J K L
Item Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Quantity Previous
Estimate
Value Previous
Estimate
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
1 1.00 LS 77,889.40 77,889.40 - 0.50 38,944.70 38,944.70 50% 38,944.70
2 1.00 LS 78,500.00 78,500.00 - 0.50 39,250.00 39,250.00 50% 39,250.00
3 1.00 EA 150.00 150.00 - 1.00 150.00 150.00 100% -
4 1,016.00 LF 2.30 2,336.80 - 600.00 1,380.00 1,380.00 59% 956.80
5 200.00 LF 3.25 650.00 - 25.00 81.25 81.25 13% 568.75
6 1.00 LS 1,500.00 1,500.00 - 1.00 1,500.00 1,500.00 100% -
7 1.00 LS 500.00 500.00 - 1.00 500.00 500.00 100% -
8 7.00 EA 357.14 2,499.98 - 3.00 1,071.42 1,071.42 43% 1,428.56
9 3.00 EA 400.00 1,200.00 - - - - 1,200.00
10 1.00 LS 5,369.00 5,369.00 - - - - 5,369.00
11 1.00 EA 3,274.41 3,274.41 - - - - 3,274.41
12 1.00 EA 1,959.68 1,959.68 - - - - 1,959.68
13 4.00 EA 1,819.36 7,277.44 - 2.00 3,638.72 3,638.72 50% 3,638.72
14 1,608.00 LBS 10.00 16,080.00 - 900.00 9,000.00 9,000.00 56% 7,080.00
15 1.00 EA 5,900.00 5,900.00 - - - - 5,900.00
16 10.00 LF 100.99 1,009.90 - 5.00 504.95 504.95 50% 504.95
17 100.00 LF 80.92 8,092.00 - - - - 8,092.00
18 3,925.00 LF 52.65 206,651.25 - 3,971.00 209,073.15 209,073.15 101% (2,421.90)
19 3,155.00 LF 69.77 220,124.35 - 700.00 48,839.00 48,839.00 22% 171,285.35
20 643.00 LF 77.00 49,511.00 - 296.00 22,792.00 22,792.00 46% 26,719.00
21 20.00 LF 81.27 1,625.40 - 20.00 1,625.40 1,625.40 100% -
22 1.00 EA 28,822.57 28,822.57 - 1.00 28,822.57 28,822.57 100% -
23 5.00 EA 9,246.68 46,233.40 - 3.00 27,740.04 27,740.04 60% 18,493.36
24 1.00 EA 22,996.81 22,996.81 - - - - 22,996.81
25 643.00 LF 5.38 3,459.34 - - - - 3,459.34
26 1.00 EA 2,693.62 2,693.62 - 1.00 2,693.62 2,693.62 100% -
27 2.00 EA 2,870.79 5,741.58 - 2.00 5,741.58 5,741.58 100% -
28 1.00 EA 3,861.17 3,861.17 - 1.00 3,861.17 3,861.17 100% -
29 1.00 EA 5,975.85 5,975.85 - 1.00 5,975.85 5,975.85 100% -
30 1.00 LF 404.50 404.50 - - - - 404.50
31 1.00 EA 7,321.12 7,321.12 - 1.00 7,321.12 7,321.12 100% -
32 1.00 LF 1,806.28 1,806.28 - - - - 1,806.28
33 15.00 LF 74.51 1,117.65 - 15.00 1,117.65 1,117.65 100% -
34 500.00 LF 117.65 58,825.00 - 260.00 30,589.00 30,589.00 52% 28,236.00
35 10.00 LF 69.10 691.00 - 10.00 691.00 691.00 100% -
36 1.00 EA 644.66 644.66 - 1.00 644.66 644.66 100% -
37 1.00 EA 751.72 751.72 - 1.00 751.72 751.72 100% -
38 60.00 LF 5.37 322.20 - - - - 322.20
39 10.00 SF 177.18 1,771.80 - - - - 1,771.80
40 50.00 LF 62.31 3,115.50 - - - - 3,115.50
41 1.00 EA 4,444.07 4,444.07 - - - - 4,444.07
42 460.00 LF 3.91 1,798.60 - 200.00 782.00 782.00 43% 1,016.60
43 910.00 SY 8.33 7,580.30 - 600.10 4,998.83 4,998.83 66% 2,581.47
44 10.00 LF 32.04 320.40 - - - - 320.40
45 440.00 CY 27.13 11,937.20 - - - - 11,937.20
46 220.00 TN 43.64 9,600.80 - - - - 9,600.80
47 100.00 TN 57.08 5,708.00 - - - - 5,708.00
48 550.00 TN 20.03 11,016.50 - - - - 11,016.50
49 30.00 TN 134.93 4,047.90 - - - - 4,047.90
Contract Information
Bid Item
No.
INLET PROTECTION
SILT FENCE, MACHINE SLICED
BYPASS PUMPING
CONNECT TO EXISTING FORCEMAIN
SEDIMENT CONTROL LOG, TYPE WOOD FIBER
CLEARING
GRUBBING
Application Date:Application Period:Application No.:
MOBILIZATION
09/05/25
B
BASE BID
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)
DISCONNECT 6" FORCEMAIN FROM 16" FORCEMAIN
CONNECT EXISTING PIPE TO NEW STRUCTURE
DUCTILE IRON FITTINGS
TRAFFIC CONTROL
Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work
Completed
and Materials
Stored to Date
(H + I)
($)
Progress Estimate - Unit Price Work
City of Lake Elmo
Bolton & Menk, Inc.
GM Contracting, Inc.
Stillwater Area School District Utility Improvements
Owner:
24X.134951
134951
Engineer:
Contractor:
Project:
Contract:
Previous Estimate
TELEVISING
CONNECT TO EXISTING 12" WATERMAIN
6" GATE VALVE AND BOX
8" GATE VALVE AND BOX
12" GATE VALVE AND BOX
TRANSPLANT TREE
SALVAGE AND REINSTALL SIGN
8" PVC SANITARY SEWER, SDR 26
4" PVC SANITARY SEWER SERVICE
4' DIAMETER SANITARY AIR RELEASE MANHOLE, INCL
4' DIAMETER SANITARY MANHOLE, INCL CASTING AND
7' DIAMETER SANITARY MANHOLE, INCL CASTING AND
COAT MANHOLE
6" DIP SANITARY SEWER FORCEMAIN, CL 52, INCL
8" PVC SANITARY FORCEMAIN, C900, OPEN CUT
8" HDPE SANITARY FORCEMAIN, DR 11, DIRECTIONAL DRILL
10" HDPE SANITARY FORCEMAIN, DR 11, DIRECTIONAL DRILL
1" WATER SERVICE
1" CORPORATION STOP
1" CURB STOP AND BOX
GRANULAR MATERIAL BEDDING
CONCRETE HYDRANT SPLASH PAD
VALVE BOX EXTENSION
HYDRANT
HYDRANT EXTENSION
6" DIP WATER MAIN, CL 52, INCL POLYWRAP
12" DIP WATER MAIN, CL 52, INCL POLYWRAP
COMMON EXCAVATION (EV)
AGGREGATE BASE, CLASS 5
AGGREGATE BASE, CLASS 6
SELECT GRANULAR BORROW
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
SALVAGE AND REINSTALL STORM SEWER PIPE
SALVAGE AND REINSTALL STORM SEWER STRUCTURE
SAWCUT BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS
REMOVE AND REPLACE CONCRETE CURB AND GUTTER
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2
Contractor's Application for Payment
Owner's Project No.:
Engineer's Project No.:
Agency's Project No.:
1 From 07/16/25 to 08/29/25
A C D E F F1 F2 G H I J K L
Item Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Quantity Previous
Estimate
Value Previous
Estimate
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
Contract Information
Bid Item
No.
Application Date:Application Period:Application No.:09/05/25
B
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work
Completed
and Materials
Stored to Date
(H + I)
($)
Progress Estimate - Unit Price Work
City of Lake Elmo
Bolton & Menk, Inc.
GM Contracting, Inc.
Stillwater Area School District Utility Improvements
Owner:
24X.134951
134951
Engineer:
Contractor:
Project:
Contract:
Previous Estimate
50 210.00 TN 143.72 30,181.20 - - - - 30,181.20
51 5.00 TN 135.05 675.25 - - - - 675.25
52 50.00 GAL 8.00 400.00 - - - - 400.00
53 870.00 CY 37.52 32,642.40 - - - - 32,642.40
54 5,690.00 SY 5.70 32,433.00 - - - - 32,433.00
55 10.00 HR 150.00 1,500.00 - - - - 1,500.00
56 55.00 LF 3.60 198.00 - - - - 198.00
57 133.00 LF 3.60 478.80 - - - - 478.80
58 121.00 LF 4.00 484.00 - - - - 484.00
59 28.00 LF 25.40 711.20 - - - - 711.20
1,044,814.00$ -$ 500,081.40$ -$ 500,081.40$ 48% 544,732.60$ BASE BID TOTAL
STREET SWEEPER WITH PICK UP BROOM
4" MULTI-COMPONENT SOLID LINE - WHITE
4" MULTI-COMPONENT SOLID LINE - YELLOW
6" MULTI-COMPONENT SOLID LINE - WHITE
24" MULTI-COMPONENT SOLID LINE - YELLOW
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (3,C)
TYPE SP 12.5 BITUMINOUS WEARING COURSE MIXTURE (3,C)
BITUMINOUS MATERIAL FOR TACK COAT
TOPSOIL BORROW (LV)
SEED MIXTURE RT & EROSION CONTROL BLANKET
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Approve Security Reduction for the Ebertz Addition (Drake Motor
Partners, LLC)
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jason Stopa, Community Development Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Drake Motor Partners LE LLC entered into a development agreement with the City for
the Ebertz Addition (Ebertz North) on June 13, 2023. The public improvement warranty period ended on
August 20, 2025. The sanitary sewer and watermain warranty period will end on April 29, 2026.
ISSUE BEFORE COUNCIL: Should the City Council approve a security reduction for the Ebertz
Addition?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to reduce the
development security for the Ebertz Addition. The 1-year warranty period for the public improvements
expired on August 20, 2025. Twenty-five percent (25%) of the original security was retained through the
1-year warranty period. A warranty walk-through was completed by city staff and all warranty punch list
items have since been addressed by the developer.
With the security reduction, the overall development security may be reduced as shown below:
Current Security Amount Proposed Security Amount
1. Ebertz Addition $635,819 $167,937
Twenty-five percent (25%) of the public utility security (sanitary sewer and watermain) will be retained
until the end of the public utility warranty period. Twenty-five percent (25%) of the landscaping security
amount will also be retained.
FISCAL IMPACT: Release of the warranty security closes out the public improvement portion of the
development. The operation and maintenance of the public facilities becomes the responsibility of the city
going forward.
OPTIONS: Reduce the security amount for the Ebertz Addition or retain the current security amount.
RECOMMENDATION: Staff are recommending that the City Council, as part of the Consent Agenda,
approve a security reduction for the Ebertz Addition. The security reduction is contingent on the developer
being current with all payments and obligations in accordance with the Development Agreement, including
a positive escrow balance as may be required by the City. If removed from the consent agenda, the
recommended motion for the action is as follows:
Motion to approve a security reduction for the Ebertz Addition as detailed in the Security Reduction
Worksheet, contingent on the developer being current with all payments and obligations in
accordance with the Development Agreement, including a positive escrow balance as may be
required by the City.
ATTACHMENTS:
1. Security Reduction Worksheet – Ebertz Addition.
EBERTZ NORTH (DRAKE)Time of Performance: October 31, 2024SITE IMPROVEMENT AGREEMENT AMOUNTSCATEGORYCOST125%REMARKS#1#2#3#4#5#6Grading$118,600$148,250100%$148,250Sanitary Sewer$56,000$70,00075%$52,500Watermain$212,000$265,00075%$198,750Storm Sewer (w/pond structures)$386,563$483,204100%$362,403$120,801Street and Sidewalks$788,000$985,000100%$738,750$246,250Bituminous Trails$36,000$45,000100%$33,750$11,250Surface Water Facilities (ponds, infiltration basins, other BMPS)$200,240 $250,300100%$187,725 $62,575Street Lighting$10,000$12,500100%$9,375$3,125Street Signs and Traffic Control SignsNANAPrivate Utilities (electricity, natural gas, telephone, and cable)NANALandscaping$121,107$151,38475%$113,538Tree Preservation and Restoration$148,290$185,36375%$139,022Tree Replacement$9,880$12,350100%$12,350Wetland Mitigation and Buffers$7,500$9,375100%$7,031$2,344Monuments$5,400$6,750100%$5,063$1,688Erosion Control and Restoration$53,520$66,900100%$50,175$16,725Record Drawings$10,000$12,500100%$9,375$3,125TOTALS$2,163,100$2,703,875RELEASED AMOUNTS:$1,654,897$413,160$467,882CUMMULATIVE AMOUNTS:$1,654,897$2,068,056$2,535,938SECURITY AMOUNT REMAINING:$1,048,978$635,819$167,937DATE: 8/20/2024 9/17/2024 9/16/2025REDUCTIONS
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Approve Release of Warranty Security for Public Improvements for
Wildflower 4th Addition
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jason Stopa, Community Development Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Robert Engstrom Companies entered into a development agreement with the City for
Wildflower 4th Addition on February 2nd, 2022. The sanitary sewer and watermain warranty period ended
on January 17, 2025. The public improvement warranty period ended on August 20, 2025.
ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for the public
improvements for Wildflower 4th Addition?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to release the
development security for the Wildflower 4th Addition. The 1-year warranty period for the public
improvements expired on August 20, 2025. Twenty-five percent (25%) of the original security was retained
through the 1-year warranty period. A warranty walk-through was completed by city staff and all warranty
punch list items have since been addressed by the developer.
With the release of the warranty security the overall development security may be reduced as shown below:
Current Security Amount Proposed Security Amount
1. Wildflower 4th Addition $512,447 $6,250
The remaining landscaping security amount will be retained.
FISCAL IMPACT: Release of the warranty security closes out the public improvement portion of the
development. The operation and maintenance of the public facilities becomes the responsibility of the city
going forward.
OPTIONS: Release the remaining security amount for Wildflower 4th Addition or retain the current
security amount.
RECOMMENDATION: Staff are recommending that the City Council, as part of the Consent Agenda,
approve the release of public improvement warranty security for the Wildflower 4th Addition. The release
of security is contingent on the developer being current with all payments and obligations in accordance
with the Development Agreement, including a positive escrow balance as may be required by the City. If
removed from the consent agenda, the recommended motion for the action is as follows:
Motion to approve the release of the public improvement warranty security for the Wildflower 4th
Addition as detailed in the Security Reduction Worksheet, contingent on the developer being current
with all payments and obligations in accordance with the Development Agreement, including a
positive escrow balance as may be required by the City.
ATTACHMENTS:
1. Security Reduction Worksheet – Wildflower 4th Addition.
WILDFLOWER AT LAKE ELMO 4TH ADDITIONTime of Performance: August 31, 2022DEVELOPMENT AGREEMENT AMOUNTSCATEGORYCONSTRUCTION125%REMARKS#1#2#3#4#5#6Sanitary Sewer$257,538$321,923100%$241,442$80,481Watermain$218,620$273,275100%$204,956$68,319Streets & Sidewalks$1,240,903$1,551,129100%$775,564$387,782$387,782Storm Sewer$238,267$297,834100%$148,917$74,458$74,458Erosion Control$38,975$48,719100%$36,539$12,180Surface Water Facilities (BMPs)$12,460$15,575100%$11,681$3,894Trails$50,907$63,634100%$47,725$15,908Street Lighting$24,000$30,000100%$22,500$7,500Street Signs and Traffic Control Signs$5,219$6,524100%$4,893$1,631Landscaping$5,000$6,250Tree Preservation and RestorationNANAWetland Mitigation and BuffersNANAMonuments$4,100$5,125100%$3,844$1,281Private UtilitiesNANARecord Drawings$5,000$6,250100%$4,688$1,563TOTALS$2,100,989$2,626,236RELEASED AMOUNTS:$446,398$924,481$462,241$131,870$148,799$506,197CUMMULATIVE AMOUNTS:$446,398$1,370,879$1,833,120$1,964,989$2,113,789$2,619,986SECURITY AMOUNT REMAINING:$2,179,838$1,255,357$793,116$661,246$512,447$6,250DATE:1/17/2023 12/5/2023 1/2/2024 8/20/2024 1/21/2025 9/16/2025REDUCTIONS
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Accept Improvements and Approve Security Reduction for Royal Golf 3rd
Addition
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jason Stopa, Community Development Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: U.S. Homes Corporation entered into a development agreement with the City for Royal
Golf 3rd Addition on August 10, 2021. Construction of the public improvements is now complete.
ISSUE BEFORE COUNCIL: Should the City Council accept the Royal Golf 3rd Addition public
improvements and reduce the security amount as outlined in the Royal Golf 3rd Addition Development
Agreement?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to accept the
improvements and reduce the development security for the Royal Golf 3rd Addition. This request has been
reviewed and is being recommended for approval in accordance with the approved Development
Agreement. Approval of this reduction is contingent on the developer having a positive escrow balance in
the minimum amount required by the City, and the developer being current with all payments and
obligations required by the Development Agreement. The Development Security amount is recommended
to be reduced as follows:
Current Security Amount Proposed Security Amount
1. Royal Golf 3rd Addition $1,582,819 $875,594
The warranty periods for the Royal Golf 3rd Addition public improvements are identified on the attached
Certificate of Completion. One hundred percent of the sanitary sewer and watermain security was released
on April 1, 2025 following the end of the utility warranty period. Twenty-five percent (25%) of the original
security amount for the remaining public improvement items will be retained until the applicable warranty
periods have expired and all warranty corrective work has been completed. One hundred percent of the
landscaping security is still retained.
FISCAL IMPACT: It is the City’s goal to retain at all times during the subdivision improvements a
security amount that is adequate to ensure completion of all elements of the improvements as protection to
the city tax payers against the potential of developer default.
OPTIONS: Accept the public improvements and reduce the security amount or Do not accept the public
improvements and retain the current security amount.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve the security reductions as detailed in the attached worksheet for
Royal Golf 3rd Addition, contingent on the developer being current with all payments and obligations in
accordance with the Development Agreement, including a positive escrow balance as required by the City.
If removed from the consent agenda, the recommended motion for the action is as follows:
Motion to accept the improvements and approve the security reduction as detailed in the attached
worksheet for Royal Golf 3rd Addition, contingent on the developer being current with all payments
and obligations in accordance with the Development Agreement.
ATTACHMENTS:
1. Certificate of Completion – Royal Golf 3rd Addition.
2. Security Reduction Worksheet – Royal Golf 3rd Addition.
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: SEPTEMBER 16, 2025
OWNER: CITY OF LAKE ELMO, MN
DEVELOPER: U.S. HOME CORPORATION, D/B/A LENNAR
SUBDIVISION
NAME:
ROYAL GOLF CLUB 3RD ADDITION
PROJECT NO.: 2018.136
This Certification of Completion applies to all work under the Development Agreement
This Certification of Completion applies to the following specified parts of the Development
Agreement
Section 33.A – Public sanitary sewer and watermain
Section 33.B – Public improvements including street construction, including concrete curb
and gutter, sidewalks and trails, materials and equipment.
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Development Agreement dated August 10, 2021. The above-mentioned improvement is
hereby declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: September 16, 2025
Michael Rusenovich Reg. No. 58717
Bolton and Menk, Inc.
Section 33.A Warranty Period Begins March 7, 2023 and ends March 7, 2025
Section 33.B Warranty Period Begins
September 16, 2025
and ends
September 16, 2026
ROYAL GOLF CLUB 3RD ADDITIONOctober 31, 2022DEVELOPMENT AGREEMENT AMOUNTSCATEGORYCONSTRUCTION125%REMARKS#1#2#3#4#5#6Grading$924,460$1,155,575100%$1,155,575Sanitary Sewer$485,113$606,391100%$454,793$151,598Watermain$583,951$729,939100%$547,454$182,485Storm Sewer$666,871$833,58975%$416,794$208,397Streets and Sidewalks$884,687$1,105,85875%$552,929$276,465Trails$44,125$55,15675%$41,367Surface Water Facilities$23,149$28,93675%$21,702Street Lighting$48,000$60,00075%$45,000Street Signs and Traffic Control Signs$5,779$7,22475%$5,418Landscaping$253,289$316,611Tree Preservation and RestorationNANAWetland Mitigation and BuffersNANAMonuments$7,300$9,12575%$6,844Erosion Control$103,835$129,79475%$97,345Turn LanesNANARecord Drawings$5,000$6,25075%$4,688TOTALS$4,035,559$5,044,448RELEASED AMOUNTS:$3,127,546$334,083$707,225CUMMULATIVE AMOUNTS:$3,127,546$3,461,629$4,168,854SECURITY AMOUNT REMAINING:$1,916,902$1,582,819$875,594DATE: 3/7/2023 4/1/2025 9/16/2025Time of Performance: REDUCTIONS
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Accept Bids and Award Contract for the 2025 Mill and Overlay Project
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
Chad Isakson, Assistant City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: In accordance with the City’s annual street maintenance program, Lake Jane Trail
between 42nd Street N and Jamaca Ave N has been scheduled for a Mill and Overlay project in 2025. See
attached Location Map.
A “mill & overlay” is a street maintenance technique that requires the removal of the top pavement layer
of the street by the grinding action of a large milling machine. After the top layer is removed, a new layer
of bituminous pavement is placed. Prior to the mill and overlay, localized areas with significant distress
and potential subgrade failure are corrected by completing a full depth patch (removal and replacement of
the entire aggregate base and pavement layers). The mill and overlay will remove the surface distresses,
improve ride quality, and will preserve the lower portion of the pavement. Cracks that extend the full
depth of the pavement are likely to reflect into the new pavement within a short period of time.
The street maintenance work programmed in 2025 was reviewed jointly by Public Works and
Engineering to confirm the work to be completed. The project was advertised on QuestCDN and in the
Stillwater Gazette in accordance with Minnesota competitive bidding requirements.
ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2025 Mill
and Overlay Project?
PROPOSAL DETAILS/ANALYSIS: Plans and specifications were completed for the 2025 Mill and
Overlay Project and contractor bids were received, publicly opened, and read aloud on Thursday, September
4, 2025. An Engineer’s Letter of Recommendation and a Tabulation of Bids has been prepared and attached.
The City received three bids for this project, with Bituminous Roadways, Inc. providing the lowest bid in
the amount of $108,504.75. Following review and verification of the bid tabulations, the City Engineer and
Design Engineer are recommending that the City Council award the contract to the lowest responsible
bidder, Bituminous Roadways, Inc., as outlined in the attached letter.
FISCAL IMPACT: Approval of this resolution commits the City to enter into a construction contract for
the project in the amount of $108,504.75. The project will be funded through the 2025 street maintenance
funds.
OPTIONS:
• Accept the Bids and Award a Contract to Bituminous Roadways, Inc.
• Do not move forward with this project
RECOMMENDATION: Staff are recommending the City Council approve, as part of the consent agenda,
a resolution Accepting Bids and Awarding a Contract to Bituminous Roadways, Inc. for the bid amount of
$108,504.75 for the 2025 Mill and Overlay project. The Recommended motion is as follows:
Motion to approve Resolution No. 2025-064, Accepting Bids and Awarding a Contract to Bituminous
Roadways, Inc., for the bid amount of $108,504.75 for the 2025 Mill and Overlay Project.
ATTACHMENTS:
1. Resolution Accepting Bids and Awarding a Contract for the 2025 Mill and Overlay Project.
2. Engineer’s Letter of Award Recommendation and Tabulation of Bids.
3. Project Location Map.
4. Project Schedule.
\\mankato5\h\lkelmn\25x137950000\6_plans-specs\b_bid documents\mill and overlay\137950 award ltr.docx
September 4, 2025
Nate Stanley, P.E.
City Engineer
City of Lake Elmo
3880 Laverne Avenue N
Lake Elmo, Minnesota 55042
RE: 2025 Mill & Overlay Project
City of Lake Elmo, MN
City Project No. 137950
BMI Project No. 25X.137950
Dear Mr. Stanley,
Attached is the bid abstract for the project referenced above. Three bids were received at 10:00 a.m. on
Thursday, September 4, 2025. The following is a summary of the bids received:
Bidder Total Bid
Bituminous Roadways, Inc. $108,504.75
OMG Midwest, Inc. dba Minnesota Paving & Materials $113,000.00
Northwest Asphalt, Inc. $122,179.06
We have reviewed the bids and recommend awarding this bid to Bituminous Roadways Inc. in the
amount of $108,504.75.
Sincerely,
Bolton & Menk, Inc.
Michael Rusenovich, P.E.
Project Engineer
Enclosure
ABSTRACT OF BIDS2025 MILL & OVERLAY PROJECTPROJECT NO. 25X.137950CITY OF LAKE ELMO, MNBID DATE: SEPTEMBER 4, 2025 AT 10:00 AM123NO. ITEM UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEBASE BID1 MOBILIZATION LS 1 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $15,260.00 $15,260.002 TRAFFIC CONTROL LS 1 $5,000.00 $5,000.00 $1,505.23 $1,505.23 $1,526.00 $1,526.003 INLET PROTECTION EA 2 $500.00 $1,000.00 $200.00 $400.00 $490.50 $981.004 1.5" MILL BITUMINOUS PAVEMENT SY 8,214 $2.00 $16,428.00 $3.49 $28,666.86 $2.17 $17,824.385 BITUMINOUS PATCHING SY 100 $90.00 $9,000.00 $30.00 $3,000.00 $52.36 $5,236.006 TYPE SP 9.5 WEARING COURSE MIXTURE (SPWEA330B) TON 740 $80.00 $59,200.00 $87.00 $64,380.00 $85.72 $63,432.807 BITUMINOUS MATERIAL FOR TACK COAT GAL 658 $1.00 $658.00 $2.02 $1,329.16 $4.36 $2,868.888 SAWCUT PAVEMENT (ALL TYPES) LF 125 $2.00 $250.00 $4.00 $500.00 $5.45 $681.259 IMPORT AND PLACE TOPSOIL BORROW CY 150 $50.00 $7,500.00 $40.00 $6,000.00 $55.00 $8,250.0010 SEEDING, FERTILIZER, AND WOOD FIBER BLANKET SY 1,375 $3.25 $4,468.75 $1.25 $1,718.75 $4.45 $6,118.75TOTAL BASE BID $108,504.75 $113,000.00 $122,179.06OMG MIDWEST, INC. DBAMINNESOTA PAVING & MATERIALSBITUMINOUS ROADWAYS, INC. NORTHWEST ASPHALT, INC.
H:\LKELMN\25X137950000\CAD\C3D\Figures\FIGR-137950-Location Map.dwg 9/9/2025 3:52:08 PMR
2025 MILL & OVERLAY PROJECT
City of Lake Elmo
Location Map
September 2025
R
LEGEND
2025 MILL & OVERLAY PROJECT LOCATION
MILL & OVERLAY
PROJECT LOCATION
3507 High Point Drive North
Bldg. 1 – Suite E130
Oakdale, MN 55128
Phone: (651) 704-9970
Bolton-Menk.com
2025 Mill and Overlay Project
Lake Elmo, MN
Project No.: 25X.137950.000
MILL & OVERLAY PROJECT
August 14, 2025 Bid Package out to Contractors
September 4, 2025 Receive Contractor Bids (21 day bidding period)
September 16, 2025 Council accepts bids and awards Contract
September 24, 2025 Preconstruction meeting & issue NTP
September 29, 2025 Contractor begins work
October 17, 2025 Substantial Completion, including all punchlist items
November 7, 2025 Final Completion
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025-064
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE
2025 MILL AND OVERLAY PROJECT
WHEREAS, pursuant to an advertisement for bids for the 2025 Mill and Overlay Project,
bids were received, opened, and tabulated according to law, and bids were received complying
with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all requirements
of the submittal were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, Bituminous Roadways,
Inc., for the bid amount of $108,504.75.
NOW, THEREFORE, BE IT RESOLVED,
1.That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract
in accordance with the above ordered Project, in the amount of the Contractor’s bid, and
according to the plans and specifications thereof approved by the City Council.
2.The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER, 2025.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
STAFF REPORT
DATE:September 16, 2025
CONSENT
TO:City Council
FROM:Nate Stanley, City Engineer
AGENDA ITEM: 2025 Street and Utility – Declare Costs to be Assessed and Call for a
Hearing on the Proposed Assessment for the 2025 Street and Utility
Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: The City Council awarded a construction contract on May 6, 2025 to Valley Paving,
Inc. to complete the 2025 Street and Utility Improvements. The project is in construction with a
substantial completion date of September 12 and a final completion date of October 31. In accordance
with the approved feasibility reports, a portion of the project costs are to be assessed to the properties
benefitting from the improvements.
ISSUE BEFORE COUNCIL: Should the City Council adopt a resolution declaring costs to be assessed
and calling for a hearing on the proposed assessment?
PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429, the Council must
declare the amount to be assessed against the benefitting properties and Call the Hearing on the Proposed
Assessment for these improvements. The Final Assessment Hearing is proposed for October 21, 2025. The
Final Assessment Roll will be certified to the County Auditor by November 21, 2025.
Staff has enclosed a proposed Final Assessment Roll which has been calculated in accordance with the
approved Feasibility Report and the City’s Special Assessment Policy. Attached to this agenda report is a
summary of the Estimate to Completion Total Project Costs showing a cost breakdown and resulting unit
assessment.
A portion of the project is proposed to be assessed to the benefitting properties. The estimated total project
cost is $2,015,000. For street and drainage improvements, 30% of the project is assessed to the benefitting
properties. Based on the anticipated final project costs, the residential unit assessments for the Project
Neighborhoods can be adjusted as shown below. Assessments for street and drainage improvements will
be levied over a 15-year period and charged an interest rate of 5.5%.
Table 1: Preliminary and Final Assessment Amounts
Neighborhood Preliminary Unit
Assessment
Preliminary
Assessment
Revenue
Final Unit
Assessment
Final
Assessment
Revenue
Irish Court $10,700 for 7 units $74,900 $8,300 for 7 units $58,100
Teal Pass Estates $17,500 for 13 units $227,500 $13,500 for 13 units $175,500
55th St / 57th St /
Julep Way
$14,200 for 16 units $227,200 $11,000 for 16 units $176,000
Lake Elmo Vista
(55th St)
$22,300 for 5 units
$11,150 for 1 unit
$122,650 $17,200 for 5 units
$8,600 for 1 unit
$94,600
Prairie Hamlet $7,750 for 17 units $131,750 $6,000 for 17 units $102,000
Totals $784,000 $606,200
FISCAL IMPACT: The estimated total project cost at completion is $2,015,000; of these costs, $606,200
will be specially assessed. The remaining costs will be funded through the project bond proceeds and the
general tax levy.
OPTIONS:
Adopt the Resolution declaring costs to be assessed and call for a hearing on the proposed assessment.
Do not move forward with costs or the call for a hearing and provide direction to Staff on next steps.
RECOMMENDATION: Staff is recommending the City Council approve a Resolution Declaring Costs
to be Assessed and Calling for a Hearing on the Proposed Assessment. The Recommended motion is as
follows:
Motion to approve Resolution No. 2025-061, Declaring Costs to be Assessed and Calling for a Hearing
on the Proposed Assessment.
ATTACHMENTS:
1.Resolution Declaring Costs to be Assessed and Calling for a Hearing on the Proposed
Assessment.
2.Notice of Hearing on the Proposed Assessment
3.Estimate to Complete – Total Project Cost Summary.
4.Final Assessment Roll.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025-061
A RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING
HEARING ON PROPOSED ASSESSMENT FOR THE
2025 STREET AND UTILITY IMPROVEMENTS
WHEREAS, estimated total project costs have been calculated for the 2025 Street and
Utility Improvements including street and drainage improvements; and
WHEREAS, the total cost of the public improvements will be $2,015,000; and
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1.The portion of the cost of such street and drainage improvements to be covered by the City
is hereby declared to be $1,408,800 and the portion of the cost to be assessed against
benefited property owners is declared to be $606,200.
2.The City Clerk, with the assistance of the City Engineer, has calculated the proper amount
to be specially assessed for such improvements against every assessable lot, piece or parcel
of land to be benefited by the improvements, and the Clerk has filed a copy of such
proposed assessment in the City offices for public inspection.
3.Assessments shall be payable in equal annual installments extending over 15 years for
street and drainage improvements, the first of the installments to be payable on or before
the first Monday in January, 2026 and shall bear interest at the rate of 5.50 percent per
annum from the date of the adoption of the assessment resolution.
4.A public hearing shall be held on the 21st day of October, 2025, in the Council Chambers
of the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment.
All persons owning property affected by such improvement will be given an opportunity
to be heard with reference to such assessment.
5.The City Clerk is hereby directed to cause notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and
she shall state in the notice the total cost of the improvement. She shall also cause mailed
notice to be given to the owner of each parcel described in the assessment roll not less than
two weeks prior to the hearings.
6.The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with interest
accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this assessment. A property owner
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER, 2025.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2025 STREET AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on
Tuesday October 21, 2025 at, or approximately after, 7:00 P.M. at Lake Elmo City Hall to
consider, and possibly adopt, the proposed assessment against abutting properties for the 2025
Street and Utility Improvements. Adoption by the Council of the proposed assessment may occur
at the hearing. The following describes the proposed improvements and area(s) to be assessed:
Street and drainage improvements along the public streets within the Irish Court, Teal Pass
Estates, Judith Mary Manor, Rolling Hills Estates, Lake Elmo Vista, and Prairie Hamlet
neighborhoods, including the reclamation of the street with new bituminous pavement and
new concrete curb and gutter. As part of the street improvements the project incorporated
partial storm sewer repair and restoration of the existing street drainage system. The project
includes approximately 8,000 feet (1.5 miles) of public streets including the following
segments:
Irish Court Neighborhood:
• Irish Court North, from Lake Jane Trail to south end cul-de-sac.
Teal Pass Estates Neighborhood:
• Jasper Avenue North, from Jane Road to the north cul-de-sac.
• 49th Street North, from Jasper Avenue to Jerome Avenue.
• Jerome Avenue North, from 49th Street to the east cul-de-sac.
55th Street / 57th Street / Julep Way Neighborhood:
• 55th Street North, from 57th Street to the north cul-de-sac (Judith Mary Manor).
• 57th Street North, from 55th Street to Julep Way (Rolling Hills Estates).
• Julep Way North, from 57th Street to the south cul-de-sac (Lake Elmo Vista).
Lake Elmo Vista (55th Street):
• 55th Street North, from Keats Avenue to the west cul-de-sac.
Prairie Hamlet Neighborhood:
• 59th Street Court North, from Keats Avenue to the west loop.
You may at any time prior to certification of the assessment to the county auditor on November
21, 2025, pay the entire assessment on such property to the City Clerk with interest accrued to the
date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk
prior to November 20, 2025. You may at any time thereafter, pay to the City Clerk the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in
which such payment is made. Such payment must be made before November 21 (for the
assessment to be certified to County Auditor) or interest will be charged through December 31 of
the succeeding year. If you decide not to prepay the assessment before the date given above the
rate of interest that will apply is 5.50 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 15 years for street and drainage improvements, the first of
the installments to be payable on or before the first Monday in January 2026 and will bear interest
at the rate of 5.50 percent per annum from the date of adoption of the assessment resolution. To
the first installment shall be added interest on the entire assessment from the date of the
assessment resolution until December 31, 2025. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office. The total
street improvement amount to be assessed is $606,200. The City contribution for the overall
improvement project is $1,408,800. Written or oral objections will be considered at the meeting.
No appeal may be taken as to the amount of an assessment unless a written objection signed by
the affected property owner is filed with the municipal clerk prior to the assessment hearing or
presented to the presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting upon such
further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section
429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the
adoption of the assessment and filing such notice with the district court within ten days after
service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for any
homestead property owned by a person for whom it would be a hardship to make payment if the
owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent
and total disability or by a person who is a member of the Minnesota National Guard or other
military reserves who is ordered into active military service, as defined in section 190.05
subdivision 5b or 5c, as stated in the person’s military orders, for whom it would be a hardship to
make the payments. The owner must request a deferment of the assessment at or before the public
hearing at which the assessment is adopted and make application on forms prescribed by the City
Clerk within 30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a hardship,
a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193.
DATED: September 16, 2025
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on September 19, 2025)
CITY OF LAKE ELMO
2025 STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 24X.137240
FEASIBILITY REPORT ESTIMATE TO COMPLETE
FINAL PROJECT
TOTAL PROJECT COST $2,609,000 $2,015,000
TOTAL COST: IRISH CT N $248,000 $191,000
Assessable Street and Drainage Improvements $74,900 $58,100
Residential Assessable Parcels 7 7
Residential Unit Assessment Amount $10,700 $8,300
TOTAL COST: TEAL PASS ESTATES $759,000 $586,000
Assessable Street and Drainage Improvements $227,500 $175,500
Residential Assessable Parcels 13 13
Residential Unit Assessment Amount $17,500 $13,500
TOTAL COST: 55TH ST / 57TH ST / JULEP WAY NEIGHBORHOOD $757,000 $585,000
Assessable Street and Drainage Improvements $227,200 $176,000
Residential Assessable Parcels 16 16
Residential Unit Assessment Amount $14,200 $11,000
TOTAL COST: LAKE ELMO VISTA (55TH ST N) NEIGHBORHOOD $408,000 $315,000
Assessable Street and Drainage Improvements $122,650 $94,600
Residential Assessable Parcels 5.5 5.5
Residential Unit Assessment Amount $22,300 $17,200
TOTAL COST: PRAIRIE HAMLET NEIGHBORHOOD $437,000 $338,000
Assessable Street and Drainage Improvements $131,750 $102,000
Residential Assessable Parcels 17 17
Residential Unit Assessment Amount $7,750 $6,000
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSIRISH COURT NFINAL ASSESSMENT ROLLPAGE 1 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1GILBERT CYNTHIA D4190IRISHCT N4190IRISHCT NLAKE ELMOMN5504209029214300171$8,3002LEROL MARVIN J JR & KAREN J4150IRISHCT N4150IRISHCT NLAKE ELMOMN5504209029214300181$8,3003STUCCI GARY M & MARIE D4110IRISHCT N4110IRISHCT NLAKE ELMOMN5504209029214300191$8,3004BOTTOLFSON KEVIN & JEAN4070IRISHCT N4070IRISHCT NLAKE ELMOMN5504209029214300201$8,3005MILLER CRAIG A & CHERYL M4071IRISHCT N4071IRISHCT NLAKE ELMOMN5504209029214300211$8,3006FALCO KATHLEEN M & MICHAEL J4101IRISHCT N4101IRISHCT NLAKE ELMOMN5504209029214300221$8,3007HILL ERIC C & EILEEN M4141IRISHCT N4141IRISHCT NLAKE ELMOMN5504209029214300231$8,300TOTAL$58,100ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTS55TH ST / 57TH ST / JULEP WAYFINAL ASSESSMENT ROLLPAGE 2 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1KARL E BROGREN & SANDRA J BROGREN JT TRS969655THST N969655THST NLAKE ELMOMN5504203029212100041$11,0002CONBOY KIMBERLY P & THOMAS974455THST N974455THST NLAKE ELMOMN5504203029212100051$11,0003SANDBERG ROCHELLE M979855THST N979855THST NLAKE ELMOMN5504203029212100061$11,0004HUGHES ALEXANDER974755THST N974755THST NLAKE ELMOMN5504203029212100071$11,0005PAWLUK GARTH R & SUSAN M971955THST N971955THST NLAKE ELMOMN5504203029212100081$11,0006TAIPALE HARVEY J & GAYLE E927557THST N927557THST NLAKE ELMOMN5504203029212400061$11,0007BERGIE BRADLEY L TRS & MARCIA A BERGIE TRS948157THST N948157THST NLAKE ELMOMN5504203029211300061$11,0008MOUA REBA & XIONG954357THST N954357THST NLAKE ELMOMN5504203029211300071$11,0009JOSTES ERIK E & DENISE956857THST N956857THST NLAKE ELMOMN5504203029211300051$11,00010KENFIELD GREG & NATALIA CASCI960557THST N960557THST NLAKE ELMOMN5504203029211300081$11,00011LISA L BURBAN TRS961257THST N961257THST NLAKE ELMOMN5504203029211300041$11,00012VANG BLIA Y5660JULEPWAY N5660JULEPWAY NLAKE ELMOMN5504203029211300141$11,00013WADE A FICK TRS5638JULEPWAY N5638JULEPWAY NLAKE ELMOMN5504203029211300131$11,00014YOUNG JAMES & BREE5611JULEPWAY N5611JULEPWAY NLAKE ELMOMN5504203029211300121$11,00015RICHARD K KAISER & RHONDA J KIMLER TRS5629JULEPWAY N5629JULEPWAY NLAKE ELMOMN5504203029211300111$11,00016WARNSHOLZ REYNOLD A & LINDA M RAMSAY5673JULEPWAY N5673JULEPWAY NLAKE ELMOMN5504203029211300101$11,000TOTAL$176,000ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSTEAL PASS ESTATESFINAL ASSESSMENT ROLLPAGE 3 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1BACHO BASSAM & KARA PETTIGREW9160JANERD N9160JANERD NLAKE ELMOMN5504210029212200131$13,5002HAWKINS RICHARD CARMON & ANN M4850JASPERAVE N4850JASPERAVE NLAKE ELMOMN5504210029212200181$13,5003JOHNSON THOMAS R JR & NANCY T JOHNSON4960JASPERAVE N4960JASPERAVE NLAKE ELMOMN5504210029212200201$13,5004JOHNSON DAVID J & MARY B4980JASPERAVE N4980JASPERAVE NLAKE ELMOMN5504210029212200211$13,5005PORCHER HELMUT S K & JOAN P A4990JASPERAVE N4990JASPERAVE NLAKE ELMOMN5504203029213300171$13,5006EDWIN A RANEY LIVING TRS4989JASPERAVE N4989JASPERAVE NLAKE ELMOMN5504203029213300181$13,5007LARSON ERIC G & SARAH J919149THST N919149THST NLAKE ELMOMN5504210029212200221$13,5008TORGRIMSON TYLER & KARA JOHNSON4880JEROMEAVE N4880JEROMEAVE NLAKE ELMOMN5504210029212200231$13,5009DUERR BROOK F & BARBARA KEMP DUERR4870JEROMEAVE N4870JEROMEAVE NLAKE ELMOMN5504210029212100181$13,50010ZENO MICHAEL R & ELIZABETH R4860JEROMEAVE N4860JEROMEAVE NLAKE ELMOMN5504210029212100191$13,50011TREVIS CHRISTINE M4850JEROMEAVE N4850JEROMEAVE NLAKE ELMOMN5504210029212100201$13,50012MOBERG MARK A & RACHAEL K4855JEROMEAVE N4855JEROMEAVE NLAKE ELMOMN5504210029212100211$13,50013MARKIE DENNIS E & BARBARA E4865JEROMEAVE N4865JEROMEAVE NLAKE ELMOMN5504210029212100221$13,500TOTAL$175,500ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSLAKE ELMO VISTA (55TH STREET)FINAL ASSESSMENT ROLLPAGE 4 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1 KATHERINE ANN TODD REV TRS 9961 55TH ST N 9961 55TH ST NLAKE ELMO MN 55042 0302921140009 1 $17,2002 ANTONELLO JOSEPH R & ANGELEEN M ANTONELLO 9873 55TH ST N 9873 55TH ST N LAKE ELMO MN 55042 0302921140010 1 $17,2003 GRANOVSKY MARK R & KAREN E 9855 55TH ST N 9855 55TH ST N LAKE ELMO MN 55042 0302921140011 1 $17,2004 VANG PHIA N & VUE YER 9830 55TH ST N 9830 55TH ST N LAKE ELMO MN 55042 0302921140013 1 $17,2005 JENNIFER L ANDERSON TRS 9800 55TH ST N 9800 55TH ST N LAKE ELMO MN 55042 0302921140012 1 $17,2006 BOETTCHER JEFFREY A & KARISSA 5630 KEATS AVE N 5630 KEATS AVE N LAKE ELMO MN 55042 0302921140008 0.5 $8,600TOTAL $94,600ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252025 STREET AND UTILITY IMPROVEMENTSPRAIRIE HAMLET (59TH ST CT N)FINAL ASSESSMENT ROLLPAGE 5 of 5NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1KOSLOWSKI LINDA A991759THSTREET CT N991759THSTREET CT NLAKE ELMOMN5504203029211100231$6,0002CALIGIURI PHILIP A & GAIL A991359THSTREET CT N991359THSTREET CT NLAKE ELMOMN5504203029211100241$6,0003SANDRA L DEUTSCH REV TRS990559THSTREET CT N990559THSTREET CT NLAKE ELMOMN5504203029211100251$6,0004SULLIVAN JUDITH J & TERRY A990159THSTREET CT N990159THSTREET CT NLAKE ELMOMN5504203029211100261$6,0005HER LUE & KITA988559THSTREET CT N988559THSTREET CT NLAKE ELMOMN5504203029211100161$6,0006LYNSKEY MICHAEL J JR986759THSTREET CT NPO BOX 36STILLWATERMN5508203029211100151$6,0007ZABEL ELIZABETH & ADAM SLINGER984959THSTREET CT N984959THSTREET CT NLAKE ELMOMN5504203029211100141$6,0008ANDRUS DOUGLAS E & PATRICIA A983159THSTREET CT N983159THSTREET CT NLAKE ELMOMN5504203029211100131$6,0009HILGERS MICHAEL E & KIM MARIE981859THSTREET CT N981859THSTREET CT NLAKE ELMOMN5504203029211100121$6,00010FAUST DAVID J & DENISE M983659THSTREET CT N983659THSTREET CT NLAKE ELMOMN5504203029211100111$6,00011BENNING CARLA985859THSTREET CT N985859THSTREET CT NLAKE ELMOMN5504203029211100101$6,00012DELGRECO PETER & JONNILEE988059THSTREET CT N988059THSTREET CT NLAKE ELMOMN5504203029211100091$6,00013ELLIS RICHARD P & MARY E990259THSTREET CT N990259THSTREET CT NLAKE ELMOMN5504203029211100191$6,00014ANN MARIE WIELAND TRS991059THSTREET CT N991059THSTREET CT NLAKE ELMOMN5504203029211100201$6,00015HENDRICKSON BOB C & MARY L991859THSTREET CT N991859THSTREET CT NLAKE ELMOMN5504203029211100211$6,00016ALT ROBERT A & VALERIE J992459THSTREET CT N992459THSTREET CT NLAKE ELMOMN5504203029211100221$6,00017DOUGLAS & MEREDITH LOVETT JT REV TRS 994059THSTREET CT N994059THSTREET CT NLAKE ELMOMN5504203029211200051$6,000TOTAL$102,000ADDRESS MAILING ADDRESS
STAFF REPORT
DATE: September 16, 2025
CONSENT
TO: City Council
FROM: Chad Isakson, Assistant City Engineer
AGENDA ITEM: Stillwater Area School District Utility Improvements – Resolution
Declaring Costs to be Assessed and Calling for Hearing on Proposed
Assessment
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: The City of Lake Elmo awarded a construction contract to GM Contracting on May 20,
2025 to complete the Stillwater Area School District Utility Improvements. The project is under
construction and is scheduled to be substantially completed by the end of October. The Improvements
include the extension of City utilities to accommodate the requested connection to city water and sanitary
sewer for the Oak-Land Middle School and new Elementary School. There is one additional property
located at 11817 10th Street North that will benefit. In accordance with the approved feasibility report, a
portion of the project costs are to be assessed to the properties benefitting from the improvements. To ensure
that the City will have valid and collectable special assessments related to the Improvements, the Stillwater
Area School District signed and submitted a Petition and Waiver Agreement as prepared by the City
Attorney prior to the city awarding the construction contract.
ISSUE BEFORE COUNCIL: Should the City Council adopt a resolution declaring costs to be assessed
and calling for a hearing on the proposed assessment?
PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429, the Council must
declare the amount to be assessed against the benefitting properties and Call the Hearing on the Proposed
Assessment for these improvements. The Final Assessment Hearing is proposed for October 21, 2025. The
Final Assessment Roll will be certified to the County Auditor by November 21, 2025.
Staff have enclosed a proposed Final Assessment Roll which has been calculated in accordance with the
approved Feasibility Report and the City’s Special Assessment Policy. The total estimated project cost is
$1,754,000. For water and sanitary sewer improvements, 100% of the project is assessed to the benefitting
properties. Project costs were apportioned based on the Residential Equivalent (REC) Units. In addition to
the Oak-Land Middle School and new Elementary School properties, there is one additional benefitting
property located at 11817 10th Street North. Assessments for sanitary sewer and watermain improvements
will be levied over a 20-year period and charged an interest rate of 5.50%.
FISCAL IMPACT: The total estimated project cost is $1,754,000, including $1,584,000 for sanitary sewer
extension and improvements, and $169,200 for watermain extension. The improvements will be funded
100% through Special Assessments. The city maintains on file a Petition and Waiver Agreement signed by
the Stillwater Area School District in support of their share of the project costs.
OPTIONS:
• Adopt the Resolution declaring costs to be assessed and call for a hearing on the proposed assessment.
• Do not adopt the Resolution and delay the final assessment hearing with assessments to be levied in
2026.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent
agenda, a Resolution Declaring Costs to be Assessed and Calling for the Hearing on the Proposed
Assessment. If removed from the consent agenda, the suggested motion to approve this action is as follows:
Motion to approve Resolution No. 2025-062, Declaring Costs to be Assessed and Calling for the
Hearing on the Proposed Assessment for the Stillwater Area School District Utility Improvements to
be held on October 21, 2025.
ATTACHMENTS:
1. Resolution Cost to be Assessed and Calling for Hearing on Proposed Assessment.
2. Notice of Hearing on Proposed Assessment.
3. Final Assessment Roll.
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on
Tuesday October 21, 2025 at, or approximately after, 7:00 P.M. at Lake Elmo City Hall to
consider, and possibly adopt, the proposed assessment against abutting properties for the
Stillwater Area School District Utility Improvements. Adoption by the Council of the proposed
assessment may occur at the hearing. The following describes the proposed improvements and
area(s) to be assessed:
The project includes improvements to the public sanitary sewer system to accommodate
connection to sewer by the new Lake Elmo Elementary School and Oak-Land Middle
School, and the extension of municipal water to the Oak-Land Middle School. The area
proposed to be assessed for the extension of public water and public sewer includes the new
Lake Elmo Elementary School property, the Oak-Land Middle School property, and the
property at 11817 10 Street North, Lake Elmo MN 55042.
You may at any time prior to certification of the assessment to the county auditor on November
21, 2025, pay the entire assessment on such property to the City Clerk with interest accrued to the
date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk
prior to November 20, 2025. You may at any time thereafter, pay to the City Clerk the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in
which such payment is made. Such payment must be made before November 21 (for the
assessment to be certified to the County Auditor) or interest will be charged through December
31 of the succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 5.50 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 20 years for sanitary sewer and watermain improvements,
the first of the installments to be payable on or before the first Monday in January 2026 and will
bear interest at the rate of 5.50 percent per annum from the date of adoption of the assessment
resolution. To the first installment, there shall be added interest on the entire assessment from the
date of the assessment resolution until December 31, 2025. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office. The total
sanitary sewer amount to be assessed is $1,584,000 and the total watermain amount to be
assessed is $169,200. The City contribution for the overall improvement project is $0. Written or
oral objections will be considered at the meeting. No appeal may be taken as to the amount of an
assessment unless a written objection signed by the affected property owner is filed with the
municipal clerk prior to the assessment hearing or presented to the presiding officer at the
hearing. The Council may upon such notice consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property
owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section
429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the
adoption of the assessment and filing such notice with the district court within ten days after
service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for any
homestead property owned by a person for whom it would be a hardship to make payment if the
owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent
and total disability or by a person who is a member of the Minnesota National Guard or other
military reserves who is ordered into active military service, as defined in section 190.05
subdivision 5b or 5c, as stated in the person’s military orders, for whom it would be a hardship to
make the payments. The owner must request a deferment of the assessment at or before the public
hearing at which the assessment is adopted and make application on forms prescribed by the City
Clerk within 30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a hardship,
a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193.
DATED: September 16, 2025
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on September 19, 2025)
CITY OF LAKE ELMO, MN.SEPTEMBER, 2025STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTSFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAME PIDSANITARY SEWER REC UNITSSANITARY SEWER ASSESSMENTWATER ASSESSMENT REC UNITSWATER ASSESSMENT1 INDEPENDENT SCHOOL DISTRICT #834 10928 10TH ST N 1875 GREELEY ST S STILLWATER MN 55082 2602921440002 142 $795,2000 $02 ISD 834 STILLWATER 820 MANNING AVE N 1875 GREELEY ST S STILLWATER MN 55082 3602921110004 140 $784,000 140 $168,0003 HOULE WEST J & LAURIE K 11817 10TH ST N 11792 VALLEY CREEK RD WOODBURY MN 55129 3602921110001 1 $5,600 1 $1,200TOTAL 283 $1,584,800141$169,200ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025-062
A RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING
HEARING ON PROPOSED ASSESSMENT FOR THE
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS
WHEREAS, the Stillwater Area School District Utility Improvements, including the
extension of sanitary sewer and watermain, have been substantially constructed and the estimated
total project costs at completion will be known; and
WHEREAS, the total cost of the public improvements will be $1,754,000.
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1.The portion of the cost of such sanitary sewer improvements to be covered by the City is
hereby declared to be $0.00 and the portion of the cost to be assessed against benefited
property owners is declared to be $1,584,000.
2.The portion of the cost of such watermain improvements to be covered by the City is hereby
declared to be $0.00 and the portion of the cost to be assessed against benefited property
owners is declared to be $169,200.
3.The City Clerk, with the assistance of the City Engineer, has calculated the proper amount
to be specially assessed for such improvements against every assessable lot, piece or parcel
of land to be benefited by the improvements, and the Clerk has filed a copy of such
proposed assessment in the City offices for public inspection.
4.Assessments shall be payable in equal annual installments extending over 20 years for
sanitary sewer and watermain improvements, the first of the installments to be payable on
or before the first Monday in January, 2026 and shall bear interest at the rate of 5.50 percent
per annum from the date of the adoption of the assessment resolution.
5.A public hearing shall be held on the 21st day of October, 2025, in the Council Chambers
of City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment.
All persons owning property affected by such improvement will be given an opportunity
to be heard with reference to such assessment.
6.The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and she shall state in the notice the total cost of the improvement. She shall also
cause mailed notice to be given to the owner of each parcel described in the assessment
roll not less than two weeks prior to the hearings.
7.The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with interest
accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this assessment. A property owner
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER, 2025.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
STAFF REPORT
DATE:September 16, 2025
REGULAR
TO: City Council
FROM: Nate Stanley, City Engineer
AGENDA ITEM: Approve Resolution Receiving Feasibility Report and Calling Hearing on
Improvement for the 2026 Street and Utility Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: The City Council authorized the preparation of a feasibility report for the 2026 Street
and Utility Improvements project on June 3, 2025.
ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report and call a Public
Hearing, with the Improvement Hearing to be held at the October 21, 2025 council meeting?
PROPOSAL DETAILS/ANALYSIS: The Feasibility Report has been prepared to address street and
drainage improvements programmed for construction in 2026. The report serves to identify the necessary
improvements, the estimated project costs, and to consider the assessment of a portion of the project costs
to the benefitting properties. The 2026 Street Improvement project includes 3 different neighborhood areas
as categorized below.
Lake Elmo Heights
26th Street North, Inwood Avenue North to Imperial Avenue North
27th Street North, Inwood Avenue North to Imperial Avenue North
Imperial Avenue North
Innsdale Avenue North, 27th Avenue North to CDS
Lake Elmo Heights (Access from Stillwater Boulevard)
Innsdale Avenue North, Stillwater Boulevard to CDS
Eagle Point Creek Estates
Inwood Avenue North, Stillwater Boulevard to CDS
The proposed improvements in all three areas include a full depth reclamation of the street pavement
section, with new bituminous pavement and installation of concrete curb and gutter. Storm sewer
maintenance items are included in the scope including cleanup of outlet pipes, ditch grading, draintile
installation, extension of storm sewer pipe, and replacement of drainage structures as recommended in the
design documents. No street widening or geometric changes are proposed. It is recommended that “No
Parking” signage be installed in accordance with the City’s Parking Restriction Guidance Policy as
presented to the City Council with the preliminary design findings and recommendations.
The report includes an estimate of total project costs for each neighborhood. The proposed street and
drainage improvements would be partially assessed against the benefiting properties consistent with the
city’s Special Assessment Policy. Street and drainage improvements are assessed at a rate of 30% of the
total project costs for residential properties using a unit method. The remaining 70% of the project costs are
paid through the city general fund.
Residential properties with direct access to the street, vacant lots, and lots with direct access from a private
street are included as benefitting properties. Each property is assessed one unit unless the property can be
subdivided using the current underlying land use and zoning regulations. Corner lots with direct access to
two public streets are assessed 50% of the per unit basis when each street is improved. Street and drainage
improvement assessments are levied over a 15-year period. All assessments are charged an interest rate of
1% over the bond rate for the project. The preliminary assessment rolls detailing each benefiting property’s
proposed assessment amount are included in the Appendix of this report with are summarized below.
Table 1: Project Costs and Proposed Assessments
Neighborhood Total Estimated
Project Costs
City Share of
Project Cost
Proposed Unit
Assessment
Total Assessment
Revenue
Lake Elmo Heights $2,024,000 $1,416,000 $15,200 for 40 units $608,000
Lake Elmo Heights
(Innsdale Avenue N
CDS from
Stillwater Blvd)
$158,000 $110,000 $6,800 for 7 units $47,600
Eagle Creek Point
Estates (Inwood
Avenue N CDS)
$210,000 $139,000 $15,800 for 4 units
$7,900 for 1 unit
$71,000
Totals $2,392,000 $1,665,000 $727,000
FISCAL IMPACT: The total project cost is estimated to be $2,392,000. The project is proposed to be
paid from a combination of special assessments, general funds, and issuance of bonds.
OPTIONS:
Accept the Feasibility Report and call a Public Hearing for the 2026 Street and Utility Improvements
Table the item and provide direction to Staff on next steps related to this project.
Do not move forward with this project.
RECOMMENDATION: Staff is recommending that the City Council approve a Resolution, receiving the
Feasibility Report and calling a Public Hearing for the 2026 Street and Utility Improvements. The
recommended motion for this action is as follows:
Motion to approve Resolution No. 2025-059, receiving the Feasibility Report and Calling Hearing on
Improvement, for the 2026 Street and Utility Improvements.
ATTACHMENTS:
1.Resolution Receiving a Feasibility Report and Calling for Hearing on Improvement.
2.Notice of Hearing on Improvement.
3.Preliminary Assessment Roll.
4.Location Map.
5.Proposed Improvements Exhibit.
6.Project Schedule
Feasibility Report (available for review at City Hall).
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025-059
A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING
HEARING ON IMPROVEMENT FOR THE 2026 STREET AND UTILITY
IMPROVEMENTS
WHEREAS, pursuant to City Council resolution, adopted on June 3, 2025, a feasibility report for
the Lake Elmo Heights and Eagle Point Creek Estates Neighborhoods have been prepared by Bolton &
Menk, Inc. for the 2026 Street and Utility Improvements; and
WHEREAS, the feasibility report recommends that benefiting properties be assessed all or a
portion of the cost of the improvements pursuant to the City’s Special Assessment Policy and Minnesota
Statutes, Chapter 429; and
WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvements as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED,
1.That the City Council will consider the improvements in accordance with the report and the
assessments of the abutting properties for all or a portion of the cost of the improvements
pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $2,392,000.
2.A public hearing shall be held on such proposed improvements on the 21st day of October, 2025
in the council chambers of City Hall, at or approximately after 7:00 P.M. and the clerk shall give
mailed and published notice of such hearing and improvement as required by law.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF
SEPTEMBER, 2025.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLLPAGE 1 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1FLEMING PATRICK R & MADELEINE2696IMPERIALAVE N2696IMPERIALAVE NLAKE ELMOMN5504221029212200041$15,2002KELTON KENNETH C & MARCELA M2760IMPERIALAVE N2760IMPERIALAVE NLAKE ELMOMN5504221029212200051$15,2003RAUTIO CLARENCE A & PATRICIA A2850IMPERIALAVE N2850IMPERIALAVE NLAKE ELMOMN5504221029212200061$15,2004LESSARD DAVID J & MICHELLE2890IMPERIALAVE N2890IMPERIALAVE NLAKE ELMOMN5504221029212200071$15,2005BODEN GLENN J & IRENE M2895IMPERIALAVE N2895IMPERIALAVE NLAKE ELMOMN5504221029212200081$15,2006HERZOG JAMES R & JODY L2841IMPERIALAVE N2841IMPERIALAVE NLAKE ELMOMN5504221029212200091$15,2007STATON COLLEEN2811IMPERIALAVE N2811IMPERIALAVE NLAKE ELMOMN5504221029212200101$15,2008PIERCE JULIE A & TIMOTHY T2769IMPERIALAVE N2769IMPERIALAVE NLAKE ELMOMN5504221029212200111$15,2009DEUTSCH SCOTT & MARY M2699IMPERIALAVE N2699IMPERIALAVE NLAKE ELMOMN5504221029212200121$15,20010RICHERT RAYMOND A & PAMELA D2678IMPERIALAVE N2678IMPERIALAVE NLAKE ELMOMN5504221029212300101$15,20011PAULETTE F GREENGARD TRS2677IMPERIALAVE N2677IMPERIALAVE NLAKE ELMOMN5504221029212300111$15,20012FAGELY TERRY P & NANCY L2656IMPERIALAVE N2656IMPERIALAVE NLAKE ELMOMN5504221029212300091$15,20013FOSTER C KEVIN & BRENDA L2655IMPERIALAVE N2655IMPERIALAVE NLAKE ELMOMN5504221029212300121$15,20014PRUDHOMME GEORGE T & ANTOINETTE PRUDHOMME2618IMPERIALAVE N2618IMPERIALAVE NLAKE ELMOMN5504221029212300081$15,20015MAHER CHRIS & KASSI2580IMPERIALAVE N2580IMPERIALAVE NLAKE ELMOMN5504221029212300071$15,20016EKMAN JOHN R & DEBORAH A2528IMPERIALAVE N2528IMPERIALAVE NLAKE ELMOMN5504221029212300061$15,20017ROTH DONALD J & ANNE M815426THST N815426THST NLAKE ELMOMN5504221029212300131$15,20018YANG PAO & TIA L811926THST N811926THST NLAKE ELMOMN5504221029212300051$15,20019BRADY JOHN H & DAWN A816526THST N816526THST NLAKE ELMOMN5504221029212300041$15,20020LINIEWICZ PHILIP A & MARCIA L822626THST N822626THST NLAKE ELMOMN5504221029212300141$15,20021WAGNER JEFFREY T & JULIE A821526THST N821526THST NLAKE ELMOMN5504221029212300031$15,20022FRAZIER JACOB828426THST N828426THST NLAKE ELMOMN5504221029212400131$15,20023STEVEN A GURNEY & BARBARA J GURNEY TRS828126THST N828126THST NLAKE ELMOMN5504221029212400101$15,20024GLEASON GARRETT L & PATRICIA M836426THST N836426THST NLAKE ELMOMN5504221029212400121$15,20025FRANZWA ROBERT J836726THST N836726THST NLAKE ELMOMN5504221029212400091$15,20026SALCHOW GREGORY A & CATHERINE845426THST N845426THST NLAKE ELMOMN5504221029212400111$15,20027VEJTRUBA JOHN H & WENDY T845726THST N845726THST NLAKE ELMOMN5504221029212400081$15,20028PEREZ JUAN M JR & TRICIA824427THST N824427THST NLAKE ELMOMN5504221029212100191$15,20029HELWIG ROBERT E824727THST N824727THST NLAKE ELMOMN5504221029212100201$15,20030JOHN P YARUSSO & ROCHELE M YARUSSO TRS828227THST N828227THST NLAKE ELMOMN5504221029212100181$15,20031MEYER STEVEN J & AMY E830127THST N830127THST NLAKE ELMOMN5504221029212100211$15,20032SLUSS ROBERT A831027THST N831027THST NLAKE ELMOMN5504221029212100171$15,20033MEAR ROBERT L & LEANNE M834127THST N834127THST NLAKE ELMOMN5504221029212400011$15,20034BERNARDY SHARON835227THST N835227THST NLAKE ELMOMN5504221029212100161$15,20035RODAS GABRIELLA N837527THST N837527THST NLAKE ELMOMN5504221029212400021$15,20036BITKER DAVID W & MICHELE T847827THST N847827THST NLAKE ELMOMN5504221029212100151$15,20037BREHEIM KELLEY C & RUSTY D848327THST N848327THST NLAKE ELMOMN5504221029212400041$15,20038YANG ROBERT & MAI2626INNSDALEAVE N2626INNSDALEAVE NLAKE ELMOMN5504221029212400031$15,20039JAMES & JANICE ROTH FAMILY LIVING TRS2655INNSDALEAVE N2655INNSDALEAVE NLAKE ELMOMN5504221029212400051$15,20040OLSON BRYANT & KATELIND MCKINSTER2621INNSDALEAVE N2621INNSDALEAVE NLAKE ELMOMN5504221029212400061$15,20041HENRY WILLIAM F & SUSAN L2960INNSDALEAVE N2960INNSDALEAVE NLAKE ELMOMN5504221029212100051$6,80042VALENTO JOHN R2930INNSDALEAVE N2930INNSDALEAVE NLAKE ELMOMN5504221029212100061$6,80043SACCOMAN DIANA L2906INNSDALEAVE N2906INNSDALEAVE NLAKE ELMOMN5504221029212100071$6,80044SCHILL LINDA L2876INNSDALEAVE N2876INNSDALEAVE NLAKE ELMOMN5504221029212100081$6,80045MARIA M K LAI TRS 02/20/152895INNSDALEAVE N2895INNSDALEAVE NLAKE ELMOMN5504221029212100091$6,80046FRANZWA JOHN A ETAL2935INNSDALEAVE N2935INNSDALEAVE NLAKE ELMOMN5504221029212100101$6,80047MORELLI MATT J & ALICIA M2965INNSDALEAVE N2965INNSDALEAVE NLAKE ELMOMN5504221029212100111$6,80048BERG JEFFREY R & JENNIFER L 8488STILLWATERBLVD N8488STILLWATERBLVDLAKE ELMOMN5504216029213400020.5$7,90049DEW ROBERT S & ROBBIN R3036INWOODAVE N3036INWOODAVE NLAKE ELMOMN5504216029213400191$15,80050KRANK BRADLEY P3082INWOODAVE N3082INWOODAVE NLAKE ELMOMN5504216029213400181$15,80051MUA KHAMSUKE W & LEE Y3077INWOODAVE N3077INWOODAVE NLAKE ELMOMN5504216029214300111$15,80052FRITS MICHAEL & ELLEN3033INWOODAVE N3033INWOODAVE NLAKE ELMOMN5504216029214300101$15,800TOTAL$726,700ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLL - LAKE ELMO HEIGHTSPAGE 2 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1FLEMING PATRICK R & MADELEINE2696IMPERIALAVE N2696IMPERIALAVE NLAKE ELMOMN5504221029212200041$15,2002KELTON KENNETH C & MARCELA M2760IMPERIALAVE N2760IMPERIALAVE NLAKE ELMOMN5504221029212200051$15,2003RAUTIO CLARENCE A & PATRICIA A2850IMPERIALAVE N2850IMPERIALAVE NLAKE ELMOMN5504221029212200061$15,2004LESSARD DAVID J & MICHELLE2890IMPERIALAVE N2890IMPERIALAVE NLAKE ELMOMN5504221029212200071$15,2005BODEN GLENN J & IRENE M2895IMPERIALAVE N2895IMPERIALAVE NLAKE ELMOMN5504221029212200081$15,2006HERZOG JAMES R & JODY L2841IMPERIALAVE N2841IMPERIALAVE NLAKE ELMOMN5504221029212200091$15,2007STATON COLLEEN2811IMPERIALAVE N2811IMPERIALAVE NLAKE ELMOMN5504221029212200101$15,2008PIERCE JULIE A & TIMOTHY T2769IMPERIALAVE N2769IMPERIALAVE NLAKE ELMOMN5504221029212200111$15,2009DEUTSCH SCOTT & MARY M2699IMPERIALAVE N2699IMPERIALAVE NLAKE ELMOMN5504221029212200121$15,20010RICHERT RAYMOND A & PAMELA D2678IMPERIALAVE N2678IMPERIALAVE NLAKE ELMOMN5504221029212300101$15,20011PAULETTE F GREENGARD TRS2677IMPERIALAVE N2677IMPERIALAVE NLAKE ELMOMN5504221029212300111$15,20012FAGELY TERRY P & NANCY L2656IMPERIALAVE N2656IMPERIALAVE NLAKE ELMOMN5504221029212300091$15,20013FOSTER C KEVIN & BRENDA L2655IMPERIALAVE N2655IMPERIALAVE NLAKE ELMOMN5504221029212300121$15,20014PRUDHOMME GEORGE T & ANTOINETTE PRUDHOMME2618IMPERIALAVE N2618IMPERIALAVE NLAKE ELMOMN5504221029212300081$15,20015MAHER CHRIS & KASSI2580IMPERIALAVE N2580IMPERIALAVE NLAKE ELMOMN5504221029212300071$15,20016EKMAN JOHN R & DEBORAH A2528IMPERIALAVE N2528IMPERIALAVE NLAKE ELMOMN5504221029212300061$15,20017ROTH DONALD J & ANNE M815426THST N815426THST NLAKE ELMOMN5504221029212300131$15,20018YANG PAO & TIA L811926THST N811926THST NLAKE ELMOMN5504221029212300051$15,20019BRADY JOHN H & DAWN A816526THST N816526THST NLAKE ELMOMN5504221029212300041$15,20020LINIEWICZ PHILIP A & MARCIA L822626THST N822626THST NLAKE ELMOMN5504221029212300141$15,20021WAGNER JEFFREY T & JULIE A821526THST N821526THST NLAKE ELMOMN5504221029212300031$15,20022FRAZIER JACOB828426THST N828426THST NLAKE ELMOMN5504221029212400131$15,20023STEVEN A GURNEY & BARBARA J GURNEY TRS828126THST N828126THST NLAKE ELMOMN5504221029212400101$15,20024GLEASON GARRETT L & PATRICIA M836426THST N836426THST NLAKE ELMOMN5504221029212400121$15,20025FRANZWA ROBERT J836726THST N836726THST NLAKE ELMOMN5504221029212400091$15,20026SALCHOW GREGORY A & CATHERINE845426THST N845426THST NLAKE ELMOMN5504221029212400111$15,20027VEJTRUBA JOHN H & WENDY T845726THST N845726THST NLAKE ELMOMN5504221029212400081$15,20028PEREZ JUAN M JR & TRICIA824427THST N824427THST NLAKE ELMOMN5504221029212100191$15,20029HELWIG ROBERT E824727THST N824727THST NLAKE ELMOMN5504221029212100201$15,20030JOHN P YARUSSO & ROCHELE M YARUSSO TRS828227THST N828227THST NLAKE ELMOMN5504221029212100181$15,20031MEYER STEVEN J & AMY E830127THST N830127THST NLAKE ELMOMN5504221029212100211$15,20032SLUSS ROBERT A831027THST N831027THST NLAKE ELMOMN5504221029212100171$15,20033MEAR ROBERT L & LEANNE M834127THST N834127THST NLAKE ELMOMN5504221029212400011$15,20034BERNARDY SHARON835227THST N835227THST NLAKE ELMOMN5504221029212100161$15,20035RODAS GABRIELLA N837527THST N837527THST NLAKE ELMOMN5504221029212400021$15,20036BITKER DAVID W & MICHELE T847827THST N847827THST NLAKE ELMOMN5504221029212100151$15,20037BREHEIM KELLEY C & RUSTY D848327THST N848327THST NLAKE ELMOMN5504221029212400041$15,20038YANG ROBERT & MAI2626INNSDALEAVE N2626INNSDALEAVE NLAKE ELMOMN5504221029212400031$15,20039JAMES & JANICE ROTH FAMILY LIVING TRS2655INNSDALEAVE N2655INNSDALEAVE NLAKE ELMOMN5504221029212400051$15,20040OLSON BRYANT & KATELIND MCKINSTER2621INNSDALEAVE N2621INNSDALEAVE NLAKE ELMOMN5504221029212400061$15,200TOTAL$608,000ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLL - INNSDALE AVE NPAGE 3 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1HENRY WILLIAM F & SUSAN L2960INNSDALEAVE N2960INNSDALEAVE NLAKE ELMOMN5504221029212100051$6,8002VALENTO JOHN R2930INNSDALEAVE N2930INNSDALEAVE NLAKE ELMOMN5504221029212100061$6,8003SACCOMAN DIANA L2906INNSDALEAVE N2906INNSDALEAVE NLAKE ELMOMN5504221029212100071$6,8004SCHILL LINDA L2876INNSDALEAVE N2876INNSDALEAVE NLAKE ELMOMN5504221029212100081$6,8005MARIA M K LAI TRS 02/20/152895INNSDALEAVE N2895INNSDALEAVE NLAKE ELMOMN5504221029212100091$6,8006FRANZWA JOHN A ETAL2935INNSDALEAVE N2935INNSDALEAVE NLAKE ELMOMN5504221029212100101$6,8007MORELLI MATT J & ALICIA M2965INNSDALEAVE N2965INNSDALEAVE NLAKE ELMOMN5504221029212100111$6,800TOTAL$47,600ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER, 20252026 STREET AND UTILITY IMPROVEMENTSPRELIMINARY ASSESSMENT ROLL - INWOOD AVE NPAGE 4 of 4NO. NAME PIDRESIDENTIAL EQUIVALENT LOTSSTREET AND DRAINAGE ASSESSMENT AMOUNT1BERG JEFFREY R & JENNIFER L 8488STILLWATERBLVD N8488STILLWATERBLVDLAKE ELMOMN5504216029213400020.5$7,9002DEW ROBERT S & ROBBIN R3036INWOODAVE N3036INWOODAVE NLAKE ELMOMN5504216029213400191$15,8003KRANK BRADLEY P3082INWOODAVE N3082INWOODAVE NLAKE ELMOMN5504216029213400181$15,8004MUA KHAMSUKE W & LEE Y3077INWOODAVE N3077INWOODAVE NLAKE ELMOMN5504216029214300111$15,8005FRITS MICHAEL & ELLEN3033INWOODAVE N3033INWOODAVE NLAKE ELMOMN5504216029214300101$15,800TOTAL$71,100ADDRESS MAILING ADDRESS
3036
3082
3077
3033
2960
2930
2906
2876
2965
2935
2895
8244
8247
8282
8301
8310
8352
8478
8375
8483
8341
2655
2621
2626
8284
8281
8364
8367
8454
8457
8154
8226
8119 8165 8215
2528
2580
2618
2656
2678
2696
2655
2677
2699
2760
2850
2890
2895
2841
2811
2769
Imperial Avenue N27th Street N
26th Stre
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N Innsdale Avenue NInnsdale Avenue NInwood Avenue NInwood Avenue NStillwater Boule
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H:\LKELMN\25X139309000\CAD\C3D\Feasibility Report Figures\FIGR-139309-Assessable Properties.dwg 9/9/2025 8:57:51 AMR
2026 Street and Utility Improvements
City of Lake Elmo
Assessable Properties - Lake Elmo Heights; Inwood Ave N; Innsdale Ave N
September 2025
LEGEND
ASSESSABLE PROPERTY
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2026 Street and Utility Improvements
City of Lake Elmo
Location Map
September 2025
R
LEGEND
LAKE ELMO HEIGHT
EAGLE POINT CREEK ESTATES
LAKE ELMO
HEIGHTS
EAGLE POINT
CREEK ESTATES
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8119 8165 8215
2528
2580
2618
2656
2678
2696
2655
2677
2699
2760
2850
2890
2895
2841
2811
2769
Imperial Avenue N27th Street N
26th Stree
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N Innsdale Avenue NInnsdaleAvenue NInwoodAvenue NInwood Avenue NStillwater Bou
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OEllllllllllllllllllllllllllllllll
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STORM SEWER REPAIR AND
REPLACEMENT AS NEEDED (TYP.)H:\LKELMN\25X139309000\CAD\C3D\Feasibility Report Figures\FIGR-139309-Proposed Street Improvements.dwg 9/9/2025 8:57:41 AMR
2026 Street and Utility Improvements
City of Lake Elmo
Proposed Street and Storm Sewer Improvements
September 2025
LEGEND
STREET IMPROVEMENTS: RECLAMATION WITH NEW CURB AND GUTTER
EXISTING STORM SEWER
EXISTING WATERMAIN
PROPOSED STORM SEWER IMPROVEMENTS
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3507 High Point Drive North
Bldg. 1 – Suite E130
Oakdale, MN 55128
Phone: (651) 704-9970
Bolton-Menk.com
2026 Street and Utility Improvements
Lake Elmo, MN
Project No.: 139309
JUNE 3, 2025 Council authorizes preparation of Preliminary Design, Geotechnical
Services and Feasibility Report.
AUGUST 21, 2025 Neighborhood informational meeting on scope of improvements.
SEPTEMBER 16, 2025 Presentation of Feasibility Report and Preliminary Design, City Council
accepts Feasibility Report and orders Public Hearing on improvements.
OCTOBER 2, 2025 Neighborhood informational meeting to review improvements and
preliminary assessments.
OCTOBER 21, 2025 Council conducts Public Hearing on improvements and orders
Preparation of Final Plans and Specifications.
JANUARY 6, 2026 Council Approves Final Plans and authorizes Advertisement for Bids
FEBRUARY 5, 2026 Project Bid Date: Receive Contractor Bids.
FEBRUARY 17, 2026 Council accepts Bids and awards Contract.
MARCH, 2026 Conduct Pre-Construction Meeting and issue Notice to Proceed.
· AUGUST 28, 2026 Substantial Completion.
· OCTOBER 16, 2026 Final Completion.
*Final Assessment Hearing Schedule TBD
2026 STREET AND UTILITY IMPROVEMENTS
RECEIVE FEASIBILITY REPORT AND CALL PUBLIC IMPROVEMENT HEARING
SEPTEMBER 16, 2025
01
02
03
04
05
06
07
Content
Location of Improvements
Project Schedule
Report Recommendations
Proposed Improvements
Parking Restrictions
Project Costs and Assessments
Requested Council Action
Location of Improvements
Project Schedule
JUNE 3, 2025 Counc il authorize s pre liminary de s ign, ge ote c hnic al s e rvic e s , and Orde rs Fe as ibility Re port.
AUGUST 13, 2025 Neighborhood Meeting on Scope of Improvements.
SEPTEMBER 16, 2025 Pre s e ntation of Fe as ibility Re port and Pre liminary De s ign.
Council accepts Report and calls for Hearing on Improvement.
OCTOBER 21, 2025 Public Improvement Hearing. Council Orders the Improvement and authorizes preparation of
Plans and Spe c ific ations .
JANUARY 6, 2026 Council approves Plans and Specifications and orders. Advertisement for Bids is authorized.
FEBRUARY 5, 2026 Project Bid Date: Receive Contractor Bids
FEBRUARY 17, 2026 Council Accepts Bids and Awards Contract.
MARCH, 2026 Conduct Pre -Construction Meeting and Issue Notice to Proceed.
•AUGUST 28, 2026 Substantial Completion
•OCTOBER 16, 2026 Final Comple tion
*Final Assessment Hearing Schedule TBD
Report Recommendations
Geotechnical investigation supports reclamation of the existing roadways
to improve the streets.01
Reconstruction of streets to match existing, widths and geometrics, minor
grade adjustments as necessary.02
03
Exis ting public wate rmain s e rve s all prope rtie s within the proje c t are a
and no improvements are recommended at this time.
04 Posting of No Parking restrictions around cul-de -sac ends.
Reconstruction of the streets should include new concrete curb and gutter to
improve drainage and maximize the lifecycle of the streets.
All streets in the project area are outside of the MUSA boundaries and are
served by private wastewater treatment systems, no sanitary sewer
extensions are proposed as part of the project.
05
06
Replacement of storm sewer structures and pipe as identified, installation
of draintile , cleaning of lines and ends, and ditch grading.
07
Proposed Improvements
Parking Restrictions
Project Costs & Assessments
2026 Capital Improvement Plan Budget - $2,740,000
Total Estimated Project Cost - $2,392,000
Total Estimated City Cost - $1,665,000
Total Estimated Assessed Cost - $727,000
Neighborhood Est. Project Cost City Share Cost (70%)Proposed Unit Assessment Total Assessment Share (30%)
Lake Elmo Heights $2,024,000 $1,416,000 $15,200 for 40 Units $608,000
Lake Elmo Heights
(Innsdale Ave CDS)
$158,000 $110,000 $6,800 for 7 Units $47,600
Eagle Point Creek Estates $210,000 $139,000 $15,800 for 4 Units
$7,900 for 1 Unit
$71,000
TOTALS $2,392,000 $1,665,000 $727,000
Project Costs & Assessments
Requested Council Action
•Council is asked to consider approving a resolution receiving the Feasibility
Report and Calling for a Public Hearing on the Improvement for the 2026
Street and Utility Improvements.
THANK YOU!
NATE STANLEY, CITY ENGINEER
SEPTEMBER 16, 2025
STAFF REPORT
DATE: September 6, 2025
REGULAR AGENDA
AGENDA ITEM: 2026 Preliminary Budget & Levy
FROM:Clarissa Hadler, Finance Director
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND:
In preparation for adoption of the preliminary tax levy in September, this memo addresses the following
information: summary of the proposed budget and levy.
ISSUE BEFORE COUNCIL:
1) What changes, if any, should be made to the draft budgets or levy?
BACKGROUND:
The City budgeting process begins each spring with review of expenses and earlier budgets. The first
budget-related workshop took place on July 8 to review the draft CIP (capital improvement program). The
main 2026 Budget and Levy discussion took place at the August 14 Council workshop. After Council
direction, a follow-up discussion was held at the September 9 Council workshop. [See earlier workshop
packets, video, and minutes for detailed information. https://www.lakeelmo.gov/agendacenter]
The first draft of the budget and levy showed an increase in the levy of approximately 20%, due largely to
some large projects, such as new software and the comprehensive planning process, as well as additional
staff in Public Works and Fire, and increasing capital levies to plan for future projects. Council direction
was to decrease that levy, maintaining operations largely as presented, and utilizing some fund balance.
The revised levy and budget were then presented at the Sept. 9 workshop with a 14% increase. This was
achieved by decreasing capital levies, some minor changes to the General Fund Budget, and a budgeted use
of fund balance of $270,000. After Council and staff discussion on a number of topics, the majority of
council agreed with the proposed revisions for this Proposed Levy adoption.
Minnesota Statute 275.065 requires approval of a proposed property tax levy and a proposed budget on or
before September 30th of each year. This proposed levy sets the maximum amount a city can levy for the
following year. The final levy can be an amount lower than the proposed but may not be higher.
Tax Levy & Impact
The following table shows the proposed 2026 levy and change from prior year.
2025
2026
Proposed Levy $ Change % Change
General Fund Levy 5,588,958 6,300,000 711,042 12.72%
Debt Service Levy 3,251,728 3,417,785 166,057 5.11%
Capital Levies 1,243,333 1,780,000 536,667 43.16%
Infrastructure Reserve Levy 93,333 400,000 306,667
City Center CIP Levy 50,000 50,000 0
Park CIP Levy 100,000 0 - 100,000
Ballpark Fund Levy (new)250,000 250,000
Vehicle & Equipment Levy 400,000 450,000 50,000
Street Maintenance Levy 600,000 630,000 30,000
TOTAL LEVY $ 10,084,019 11,497,785 1,413,766 14.03%
The Median Home Value increased slightly this year; from $581,700 for tax year 2025 to $585,800 for tax
year 2026. The proposed levy would have a tax impact of an additional $179 per year or less than $15 per
month.
2025 2026
Proposed
Median Value Home 581,700 585,800
Tax Rate
26.84% (final 2025)1,616
29.57% (est. 2026 - proposed)1,795
$179 increase
RECOMMENDED MOTION
Motion to Approve Resolution 2025-060 Approving 2026 Proposed General Fund Budget, 2026 Proposed
Property Tax Levy, and Setting Public Hearing Date for the 2026 Budget and 2026 Property Tax Levy for
Tuesday, December 16, 2025 at 7:00 P.M.
ATTACHMENTS
1)Resolution 2025 - 060
2)2026 Proposed Budgets
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025 - 060
RESOLUTION APPROVING 2026 PROPOSED GENERAL FUND BUDGET, 2026
PROPOSED PROPERTY TAX LEVY, AND SETTING PUBLIC HEARING DATE FOR
THE 2026 BUDGET AND 2026 PROPERTY TAX LEVY FOR TUESDAY DECEMBER
16, 2025 AT 7:00 P.M.
WHEREAS, The City of Lake Elmo is required by State law to approve a resolution
setting forth an annual property tax levy to the Washington County Auditor; and
WHEREAS, Minnesota Statutes require approval of a proposed property tax levy and a
proposed budget on or before September 30th of each year; and
WHEREAS, the City Council has received the Proposed budget document;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lake
Elmo, that the Proposed 2026 Budget shall be as follows:
2026
Proposed Budget
General Fund Revenues:
Property Taxes $ 6,300,000
Licenses and Permit 1,022,995
Intergovernmental 61,645
Charges for Services 647,700
Fines and Forfeits 30,000
Interest on Investments 175,000
Miscellaneous 334,950
Total General Fund Revenues $ 8,572,291
General Fund Expenditures:
General Government $ 2,194,477
Public Safety 4,507,911
Public Works 1,190,210
Miscellaneous / Contingency 949,782
Total General Fund Expenditures $ 8,842,380
Budgeted Use of Fund Balance $ 270,089
BE IT FURTHER RESOLVED that the Public Hearing will be held on Tuesday
December 16, 2025 at 7:00 p.m.; and
BE IT FURTHER RESOLVED that the City Council of the City of Lake Elmo,
Washington County, Minnesota, that the following sums of money be levied in 2025, for
collection in 2026 upon the taxable property in said City of Lake Elmo for the following
purposes:
2026 Proposed Levy
General Levy $ 6,300,000
Debt Service Levy 3,417,785
Capital Levy 1,780,000
TOTAL LEVY $ 11,497,785
And
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and
directed to transmit this information to the County Auditor of Washington County, Minnesota
and the Minnesota Department of Revenue, if applicable, in the format requested as required by
law.
ADOPTED, by the Lake Elmo City Council on the 16th day of September, 2025.
______________________________
Charles Cadenhead
Mayor
ATTEST:
__________________________________
Julie Johnson
City Clerk
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
General Fund Revenues:
Taxes
101-410-1320-31010 Current Ad Valorem Taxes 4,679,708$ 5,562,304$ 5,118,521 5,769,538 651,017 12.72%
101-410-1320-31020 Delinquent Ad Valorem Taxes 20,875 20,614 19,000 19,000 - 0.00% -
101-410-1320-31030 Mobile Home Tax 16,781 20,540 17,000 17,000 - 0.00% -
101-410-1320-31040 Fiscal Disparities 423,542 371,286 433,937 493,962 60,025 13.83%
101-410-1320-31520 30% Rental - County 1,625 1,589 - - - #DIV/0! -
101-410-1320-31910 Penalty & Interest on Taxes (204) 643 500 500 0 0.05% -
Total Taxes 5,142,327$ 5,976,975$ 5,588,958 6,300,000 711,042 12.72%
Licenses and Permits
101-410-1320-32110 Liquor License 12,050 13,750 12,000 12,000 - 0.00% licensing takes place at end of the year.
101-410-1320-32180 Wastehauler License 1,560 1,080 1,410 1,410 - 0.00% -
101-410-1320-32181 General Contractor License 550 675 475 475 - 0.00% -
101-420-2400-32210 Building Permits 725,852 718,730 800,000 800,000 - 0.00%
Based on a mix of residential and multifamily. - higher in 2025 b/c of school
projects
101-430-3100-32211 Driveway Permits 10,200 6,925 7,000 7,000 - 0.00% -
101-420-2400-32212 Fireplace Permits 6,300 4,740 5,000 5,000 - 0.00% Supply issues, some going to alternative appliances
101-420-2400-32220 Heating Permits 65,761 84,805 60,000 60,000 - 0.00% Based on a mix of residential and multifamily.
101-420-2400-32230 Plumbing Permits 70,967 79,042 60,000 60,000 - 0.00% Based on a mix of residential and multifamily.
101-420-2400-32232 Pool Permits 750 1,275 1,000 1,000 - 0.00% -
101-420-2400-32213 Siding Permits 32,161 9,250 5,000 5,000 - 0.00% Generally a slow item unless a storm event
101-420-2400-32214 Roof Permits 157,002 29,743 15,000 15,000 - 0.00% Generally a slow item unless a storm event
101-430-3100-32250 Utility Permits 41,138 46,107 30,000 30,000 - 0.00% These permits slow as development starts to slow.
101-420-2220-32260 Burning Permit 2,085 2,160 1,700 2,400 700 41.18% -
101-410-1320-32270 Massage Therapy Licenses - - 150 150 - 0.00% -
101-420-2220-32275 Fire Suppression Permits (Sprinkler & Alarm)21,139 22,264 13,000 23,300 10,300 79.23% includes both Alarm and Sprinkler Permits
101-410-1320-32281 Golf Cart Operation Permit - 30 60 60 - 0.00% -
101-410-1320-32282 Miscellaneous Permits 175 225 200 200 - 0.00% -
101-420-2400-32282 Miscellaneous Permits - - - - - #DIV/0!
Total Licenses and Permits 1,147,690$ 1,020,800$ 1,011,995 1,022,995 11,000 1.09%
Intergovernmental
101-430-3100-33418 MSA - Maintenance 202,220 227,709 214,535 - (214,535) -100.00% Budgeting directly to Street Maint Fund and Infra Reserve.
101-430-3100-33630 Miscellaneous State Grants - 44,707 - - - #DIV/0!
101-420-2220-33426 Miscellaneous State Grants 2,000 - 3,500 - (3,500) -100.00% -
101-450-5200-33426 Miscellaneous State Grants 2,438 - 4,800 4,000 (800) -16.67% -
101-410-1320-33623 Payment in Lieu of Taxes 35,474 36,184 36,212 37,645 1,433 3.96% 2026 is final year of PILOT
101-410-1320-33521 Recycling Grant 39,256 17,273 17,273 20,000 2,727 15.79% -
Total Intergovernmental 286,127$ 330,712$ 276,320$ 61,645$ (214,675)$ -77.69%
Charges for Services
101-410-1910-34103 Zoning & Subdivision Fees 85,876 124,765 100,000 100,000 - 0.00% -
101-420-2400-34104 Plan Check Fees 467,420 545,756 487,500 520,000 32,500 6.67% 65% of Building Permits
101-410-1520-34107 Assessment Searches 1,595 1,115 1,000 1,000 - 0.00% -
101-420-2400-34207 Building Code Surcharges 3,291 8,273 - 5,000 5,000 #DIV/0!pass-through revenue, city keeps % at EOY.
1
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
101-410-1450-34111 Cable Operation Reimbursement (0) - 5,000 - (5,000) -100.00% No longer receiving. Cable Commission paying the cablecasters directly.
101-420-2400-34112 Planning & Zoning Review Fee 200 75 - - - #DIV/0! discontinued in 2025
101-430-3100-34114 Street Light Fee 516 4,853 2,000 4,000 2,000 100.00% -
101-410-1910-34115 Base Map Upgrading Fee 1,075 5,650 2,500 2,500 - 0.00% -
101-420-2220-34203 Day Care Inspections - 50 - 200 200 #DIV/0!
101-410-1910-36206 Escrow Administration Fee 17,100 9,100 25,000 15,000 (10,000) -40.00% -
Total Charges for Services 577,073$ 699,637$ 623,000$ 647,700$ 24,700$ 3.96%
Fines and Forfeits
101-420-2100-35100 Fines 36,879 31,671 30,000 30,000 - 0.00% -
101-420-2220-35102 False Alarm - - -
101-420-2100-35130 Forfeitures 93 99 - - - #DIV/0! -
Total Fines and Forfeits 36,972$ 31,770$ 30,000.00$ 30,000.00$ -$ 0.00%
Investment Earnings
101-410-1320-36210 Interest Earnings 238,492 406,978 83,200 175,000 91,800 110.34% interest allocations across funds occur at year end.
Total Investment Earnings 238,492$ 406,978$ 83,200.00$ 175,000$ 91,800$ 110.34%
Miscellaneous
101-410-1320-31811 Cable Franchise Revenue 68,884 86,955 65,000 46,920 (18,080) -27.82% extra reimbursement in 2024/25 not expected in 2026
101-410-1320-36200 Miscellaneous Revenue (Admin)14,560 195 5,000 1,550 (3,450) -69.00% Local Performance Aid, misc.
101-420-2220-36200 Miscellaneous Revenue (Fire)11,970 5,000 - 4,000 4,000 #DIV/0! -
101-430-3100-36200 Miscellaneous Revenue (PW) 8,534 2,600 4,500 3,000 (1,500) -33.33%
sale of small surplus assets (not items paid from vehicle & equipment
replacement fund)
101-450-5200-36200 Miscellaneous Revenue (Parks)1,312 2,477 1,000 200 (800) -80.00% -
101-420-2220-36204 Reimbursements - Fire 15,519 23,702 5,500 7,800 2,300 41.82% -
101-420-2220-36230 Donations-Fire 2,759 5,864 1,000 1,000 - 0.00%
101-410-1320-36230 Donations - Admin 10,000 7,600 7,500 7,500 - 0.00%
101-450-5200-36230 Donations - Parks - 36,500 - 32,000 32,000 #DIV/0! used to pay expense 101-450-5200-44400
101-410-1320-39101 Sale of Capital Assets 132,842 135,000 2,158
offsets Contract Services expenses for sale of Fire Station - unsure when sale/expenses
will occur (2025 or 2026) expect it will be much higher, but move the balance to the
city hall reserve.
101-410-1320-34120 Tower Rent 133,843 127,913 116,000 95,980 (20,020) -17.26% -
Total Miscellaneous 267,381$ 298,806$ 338,342$ 334,950$ (3,392)$ -1.00%
Prior Period Adjustments
General Fund Revenue Summary
Taxes 5,142,327 5,976,975 5,588,958 6,300,000 711,042 12.72%
Licenses and Permits 1,147,690 1,020,800 1,011,995 1,022,995 11,000 1.09%
Intergovernmental 286,127 330,712 276,320 61,645 (214,675) -77.69%
Charges for Services 577,073 699,637 623,000 647,700 24,700 3.96%
Fines and Forfeits 36,972 31,770 30,000 30,000 - 0.00%
Investment Earnings 238,492 406,978 83,200 175,000 91,800 110.34%
Miscellaneous 267,381 298,806 338,342 334,950 (3,392) -1.00%
0%
Total General Fund Revenues:7,696,061$ 8,765,679$ 7,951,815$ 8,572,291$ 620,475$ 7.80%
7,696,061$ 8,765,679$ 620,475$
2
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
General Fund Expenditures:
1110 Mayor & Council
Personnel
101-410-1110-41030 Part-time Salaries 25,162 25,690 25,690 25,690 - 0.00% -
101-410-1110-41220 FICA Contributions 1,560 1,593 1,593 1,593 - 0.00% -
101-410-1110-41230 Medicare Contributions 365 373 373 373 - 0.00% -
101-410-1110-41510 Workers Compensation 66.49 52.30 93 100 7 7.44% -
Total Personnel 27,153$ 27,708$ 27,749$ 27,756$ 7$ 0.02%
Materials and Supplies
101-410-1110-42000 Office Supplies 67 273 275 283 8 3.00% -
101-410-1110-42001 Computer Reimbursement 2,000 - 4,000 - (4,000) -100.00% no computers in 2026
101-410-1110-42002 IT Hardware - - - - - #DIV/0!
101-410-1110-43185 IT Support 1,273 1,404 1,601 5,781 4,180 261.08% -
101-410-1110-43310 Mileage 37 139 630 649 19 3.00% LMC conference in Rochester
Total Materials and Supplies 3,377$ 1,815$ 6,506$ 6,713$ 207$ 3.19%
Charges and Services
101-410-1110-44300 Miscellaneous 7,329 5,754 11,165 6,375 (4,790) -42.90% Youth Services Bureau, Logo clothing, Goal Setting (odd years)
101-410-1110-44330 Dues & Subscriptions 18,389 10,089 23,933 21,539 (2,394) -10.00% LMC Dues, MN Mayors Assoc, Metro Cities
101-410-1110-44370 Conferences & Training 594 777 3,975 4,785 810 20.38% LMC annual conference and hotel (3), Advanced LMC training
Total Charges and Services 26,312$ 16,620$ 39,073$ 32,699$ (6,374)$ -16.31%
1110 Total Mayor & Council 56,842$ 46,144$ 73,328$ 67,168$ (6,160)$ -8.40%
3
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
1320 Administration
Personnel
101-410-1320-41010 Full-time Salaries 196,912 249,432 300,045 309,897 9,852 3.28%
101-410-1320-41210 PERA Contributions 13,950 18,655 22,503 23,242 739 3.28% -
101-410-1320-41216 MSRS Contributions -City Admin 1,677 1,662 1,560 1,704 145 9.27% -
101-410-1320-41220 FICA Contributions 11,445 16,790 18,603 19,214 611 3.28% -
101-410-1320-41230 Medicare Contributions 2,730 3,927 4,501 4,648 148 3.28% -
101-410-1320-41300 Insurance 26,269 40,050 43,660 46,940 3,280 7.51% final insurance numbers come in Nov/Dec.
101-410-1320-41325 Life Insurance 465 119 180 199 19 10.61% -
101-410-1320-41330 STD/LTD 890 1,015 2,234 3,505 1,271 56.90% -
101-410-1320-41420 Unemployment Benefits - 3,084 - - - #DIV/0!
101-410-1320-41510 Workers Compensation 1,045 701 1,385 1,450 65 4.71% -
Total Personnel 255,382$ 335,435$ 394,671$ 410,800$ 16,130$ 4.09%
Materials and Supplies
101-410-1320-42000 Office Supplies 2,234 3,234 2,000 2,060 60 3.00% -
101-410-1320-42030 Printed Forms - - 100 103 3 3.00% -
Total Materials and Supplies 2,234$ 3,234$ 2,100$ 2,163$ 63$ 3.00%
Charges and Services
101-410-1320-42002 IT Hardware 5,195 - - 2,610 2,610 #DIV/0!
101-410-1320-43040 Legal Services 56,432 49,052 60,000 61,800 1,800 3.00% -
101-410-1320-43090 Newsletter - 5,018 3,667 3,000 (667) -18.18% 2 newsletters, extra mailings, split w/ W/S
101-410-1320-43100 Assessing Services 112,968 113,783 117,959 121,498 3,539 3.00% -
101-410-1320-43150 Contract Services 13,276 18,970 68,500 58,144 (10,356) -15.12% Market Analysis, Nat. Comm Survy, Staff trainings, Employee Survey
101-410-1320-43152 Cable Operation Expense - 3,726 6,200 - (6,200) -100.00% now getting paid directly by the Cable Commission.
101-410-1320-43185 IT Support 5,032 6,769 8,701 25,405 16,704 191.97% -
101-410-1320-43190 Software Programs - 4,237 9,000 11,737 2,737 30.41% new website
101-410-1320-43210 Telephone 602 632 1,033 921 (112) -10.86% -
101-410-1320-43220 Postage 4,854 5,894 5,000 7,254 2,254 45.08% -
101-410-1320-43310 Mileage 661 522 1,120 1,154 34 3.00% -
101-410-1320-43510 Legal Publishing 3,638 3,138 1,500 3,045 1,545 103.00% Online city code, public hearing notices
101-410-1320-43610 Insurance 36,273 - 46,779 41,282$ (5,497)$ -11.75% -
101-410-1320-44010 Repairs/Maint Contractual Bldg 83 - - - - #DIV/0! -
101-410-1320-44040 Repairs/Maint Contractual Eqpt 5,035 3,982 - 3,240 3,240 #DIV/0! copier lease
101-410-1320-44050 Shared City Center Expenses 29,815 43,711 13,895 46.60% new acct - replaces multiple accounts above - gets paid to City Center Fund.
101-410-1320-44330 Dues & Subscriptions 1,321 1,947 3,613 3,478 (135) -3.74% -
101-410-1320-44370 Conferences & Training 3,083 5,468 12,170 12,870 700 5.75% Admin & City Wide Trainings & Conferences, Leadership in the Valley
101-410-1320-44371 Allocation to Building Inspections (3,184) - - - - #DIV/0! no longer used.
Total Charges and Services 245,267$ 223,139$ 375,057$ 401,149$ 26,091$ 6.96%
Miscellaneous
101-410-1320-44300 Miscellaneous 3,220 11,751 5,750 4,750 (1,000) -17.39%
5 possible retirements, employee & council/commission recognitions, logo
apparel
Total Miscellaneous 3,220$ 11,751$ 5,750$ 4,750$ (1,000)$ -17.39%
1320 Total Administration 506,102$ 573,559$ 777,578$ 818,862$ 41,284$ 5.31%
4
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
1410 Elections
Personnel
101-410-1410-41030 Part-time Salaries 2,649 14,526 3,000 29,924 26,924 897.47% adding up to 2 new new polling locations
101-410-1410-41510 Workers Compensation - - - - - #DIV/0! -
Total Personnel 2,649$ 14,526$ 3,000$ 29,924$ 26,924$ 897.47%
Charges and Services
101-410-1410-43310 Travel Expense - - 50 - (50) -100.00% -
101-410-1410-42000 Office Supplies 53 654 250 674 424 169.65% -
101-410-1410-43510 Legal Notices Publishing 68 238 500 245 (255) -50.97% -
101-410-1410-43150 Contract Services 3,525 3,854 3,890 11,950 8,060 207.19% -
Total Charges and Services 3,646$ 4,746$ 4,690$ 12,869$ 8,179$ 174.39%
Miscellaneous
101-410-1410-44300 Miscellaneous 585 1,843 625 1,898 1,273 203.75% election judge meals
Total Miscellaneous 585 1,843 625 1,898 1,273 203.75%
1410 Total Elections 6,881 21,116 8,315$ 44,691$ 36,376$ 437.48%
1450 Communications
Personnel
101-410-1450-41010 Full-time Salaries 31,033 - Communications Dept goes away in 2024,
101-410-1450-41210 PERA Contributions 2,327 - but will show for comparison to whole budget.
101-410-1450-41220 FICA Contributions 1,798 -
101-410-1450-41230 Medicare Contributions 420 -
101-410-1450-41300 Insurance 5,122 -
101-410-1450-41325 Life Insurance 5 -
101-410-1450-41330 STD/LTD 48 -
101-410-1450-41510 Workers Compensation 256 -
Total Personnel 41,008$ -$
Charges and Services
101-410-1450-43090 Newsletter 2,425 -
101-410-1450-43185 IT Support 1,333 -
101-410-1450-42002 IT Hardware 106 -
101-410-1450-43190 Software Programs 1,550 -
101-410-1450-43220 Postage 349 -
101-410-1450-43310 Mileage - -
101-410-1450-43152 Cable Operations 4,042 -
101-410-1450-44370 Conferences and Training - -
Total Charges and Services 9,804$ -$
- -
1450 Total Communications 50,812$ -$
5
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
1520 Finance
Personnel
101-410-1520-41010 Full-time Salaries 72,262 163,764 174,790 200,968 26,179 14.98% -
101-410-1520-41210 PERA Contributions 5,419 12,281 13,109 15,073 1,963 14.98% -
101-410-1520-41220 FICA Contributions 4,292 9,787 10,837 12,460 1,623 14.98% -
101-410-1520-41230 Medicare Contributions 1,004 2,289 2,622 3,015 393 14.98% -
101-410-1520-41300 Insurance 13,032 22,862 16,394 21,093 4,699 28.66% -
101-410-1520-41325 Life Insurance 270 80 109 136 26 23.94% -
101-410-1520-41330 STD/LTD 174 777 1,302 2,306 1,004 77.15% -
101-410-1520-41510 Workers Compensation 734 432 852 890 38 4.41%
Total Personnel 97,188$ 212,271$ 220,014.85$ 255,939.71$ 35,924.86$ 16.33%
Materials and Supplies
101-410-1520-42000 Office Supplies 898 1,100 1,030 1,100 70 6.80% -
101-410-1520-42030 Printed Forms 1,009 2,352 1,545 1,200 (345) -22.33% -
Total Materials and Supplies 1,907$ 3,451$ 2,575$ 2,300$ (275)$ -10.68%
Charges and Services
101-410-1520-42002 IT Hardware 6,080 184 - 2,910 2,910 #DIV/0!
101-410-1520-43010 Audit Services 11,284 11,844 11,500 12,075 575 5.00% -
101-410-1520-43150 Contract Services 49,054 9,776 10,000 14,072 4,072 40.72%
tent. budgeting for long-term strategic financial management plan ($40K),
$10K for normal financial consultants.
101-410-1520-43185 IT Support 4,459 5,691 7,356 16,972 9,616 130.72%
101-410-1520-43190 Software Programs 4,319 3,849 9,000 23,790 14,790 164.33% new financial software - higher annual fees.
101-410-1520-43310 Mileage 288 255 309 403 94 30.36% -
101-410-1520-43610 Insurance 886 - 3,434 785$ (2,649)$ -77.15%
101-410-1520-44040 Repairs/Maint Contractual Eqpt - 3,463 - 3,240 3,240 #DIV/0! copier lease
101-410-1520-44050 Shared City Center Expenses 29,815 43,711 13,895 46.60% new account - replaces multiple accounts above.
101-410-1520-44330 Dues & Subscriptions 720 680 1,040 460 (580) -55.77% -
101-410-1520-44370 Conferences & Training 766 1,459 4,000 3,640 (360) -9.00% MNGFOA conference - registration & hotel (FD and FC), LMC conference (FD)
101-410-1520-44371 Allocation to Building Inspections (2,905) - - - - #DIV/0! no longer used.
Total Charges and Services 75,035$ 37,200$ 76,455$ 122,057$ 45,603$ 59.65%
Miscellaneous
101-410-1520-44300 Miscellaneous 427 3,721 3,000 1,300 (1,700) -56.67% logo apparel, Wash Co. exp., other
Total Miscellaneous 427$ 3,721$ 3,000$ 1,300$ (1,700)$ -56.67%
Capital Outlay
101-410-1520-45350 Capital Outlay - Finance Software 75,000 50,000 (25,000) -33.33%New Financial Software ($200K over 2 years, part getting allocated to W/S/S)
Total Capital Outlay 75,000$ 50,000$ (25,000)$ -33.33%
1520 Total Finance 174,557$ 256,644$ 377,044$ 431,597$ 54,552$ 14.47%
6
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
1910 Planning & Zoning
Personnel
101-410-1910-41010 Full-time Salaries 74,715 209,344 259,053 274,845 15,792 6.10%
101-410-1910-41040 Temporary Employees 4,522 - 21,257 22,532 1,275 6.00% intern
101-410-1910-41210 PERA Contributions 5,560 15,701 21,023 22,863 1,840 8.75% -
101-410-1910-41220 FICA Contributions 4,740 12,382 17,379 18,437 1,058 6.09% -
101-410-1910-41230 Medicare Contributions 1,109 2,896 4,205 4,461 256 6.09% -
101-410-1910-41300 Insurance 12,168 35,952 56,164 42,306 (13,857) -24.67% -
101-410-1910-41325 Life Insurance 305 100 267 296 28 10.61% -
101-410-1910-41330 STD/LTD 313 683 2,246 3,592 1,347 59.98% -
101-410-1910-41510 Workers Compensation 1,260 1,054 1,610 1,690 80 4.99% -
Total Personnel 104,691$ 278,110$ 383,203$ 391,024$ 7,821$ 2.04%
Materials and Supplies
101-410-1910-42000 Office Supplies 389 745 1,000 1,030 30 3.00% -
101-410-1910-42120 Fuel, Oil and Fluids 270 - 2,000 - (2,000) -100.00% -
101-410-1910-42030 Printed Forms 51 - 600 300 (300) -50.00% -
Total Materials and Supplies 710$ 745$ 3,600$ 1,330$ (2,270)$ -63.06%
Charges and Services
101-410-1910-43020 Comprehensive Planning - - 25,000 100,000 75,000 300.00% Comprehensive Planning (2025 - 2027 project)
101-410-1910-43030 Engineering Services 3,213 5,868 30,000 15,000 (15,000) -50.00%EAW for old fire hall and 180 acres
101-410-1910-43040 Legal Services - - - 10,000 10,000 #DIV/0! new line item - segregating CD legal fees
101-410-1910-43150 Contract Services 92,875 121,178 135,000 190,000 55,000 40.74%
BMI services for higher level planning, landscape arch., GIS implementation,
appraisals, planning for 180 ac.
101-410-1910-43185 IT Support 11,445 12,408 14,947 15,061 115 0.77%
101-410-1910-42002 IT Hardware 1,283 7,723 - - - #DIV/0!
101-410-1910-43190 Software Programs - 287 2,000 - (2,000) -100.00% -
101-410-1910-44040 Repairs/Maint Contractual Eqpt - 3,657 - 3,240 3,240 #DIV/0! copier lease
101-410-1910-44050 Shared City Center Expenses 27,815 41,548 13,732 49.37% gets paid to City Center Fund.
101-410-1910-43210 Telephone 120 429 663 461 (203) -30.57% -
101-410-1910-43220 Postage - - 200 - (200) -100.00% -
101-410-1910-43310 Mileage - 218 600 250 (350) -58.33% -
101-410-1910-43510 Legal Publishing 1,835 1,078 1,825 1,880 55 3.00% -
101-410-1910-44330 Dues & Subscriptions - 533 3,260 2,430 (830) -25.46% -
101-410-1910-44370 Conferences & Training 356 3,820 4,730 5,465 735 15.54% AICP cert, LMC, APA, GIS training
Total Charges and Services 111,174$ 157,200$ 246,041$ 385,335$ 139,294$ 56.61%
Miscellaneous
101-410-1910-44300 Miscellaneous 581 532 1,000 500 (500) -50.00% logo apparel, incidentals
Total Miscellaneous 581$ 532$ 1,000$ 500$ (500)$ -50.00%
- -
1910 Total Planning & Zoning 217,156$ 436,588$ 633,844$ 778,189$ 144,345$ 22.77%
7
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
1930 Engineering Services
Charges and Services
101-410-1930-43030 Engineering Services 32,855 37,200 35,000 53,970 18,970 54.20% -
Total Charges and Services 32,855$ 37,200$ 35,000 53,970 18,970 54.20%
1930 Total Engineering Services 32,855$ 37,200$ 35,000$ 53,970$ 18,970$ 54.20%
1940 City Hall
Materials and Supplies
101-410-1940-42110 Cleaning Supplies 227 City Hall Dept goes away in 2024,
101-410-1940-42230 Building Repair Supplies 232 but will show for comparison to whole budget.
Total Materials and Supplies 459$ in 2024/2025 moved to an Internal Service Fund 703
Charges and Services
101-410-1940-43185 IT Support 1,273
101-410-1940-43810 Utilities 54,231
101-410-1940-43840 Refuse 2,183
101-410-1940-44010 Repairs/Maint Contractual Bldg 18,028
101-410-1940-44040 Repairs/Maint Contractual Eqpt 993
101-410-1940-44371 Allocation to Building Inspections (45,050)
Total Charges and Services 31,659$
Miscellaneous
101-410-1940-44300 Miscellaneous 4,569
Total Miscellaneous 4,569$
-
1940 Total City Hall 36,687$
2100 Police
Charges and Services
101-420-2100-43150 Law Enforcement Contract 1,048,618 1,290,112 1,377,253 1,413,503 36,250 2.63% pd in Aug and Dec.
101-420-2100-43610 Insurance 6,583 1,406$ (5,177)$ -78.64% new allocation in 2025
101-420-2100-43185 IT Support 1,369 1,369 #DIV/0! new allocation in 2026.
101-420-2100-44050 Shared City Center Expenses 11,094 17,291 6,196 55.85% increasing City Center expenses.
101-420-2100-44301 Misc. - Community Event - 441 1,800 1,854 54 3.00% -
Total Charges and Services 1,048,618$ 1,290,554$ 1,396,730$ 1,435,423$ 38,693$ 2.77%
2100 Total Police 1,048,618$ 1,290,554$ 1,396,730$ 1,435,423$ 38,693$ 2.77%
2150 Prosecution
Charges and Services
101-420-2150-43045 Attorney Criminal 36,949 50,540 50,000 52,983 2,983 5.97%These expenses are partially offset by Fines in Revenue section.
Total Charges and Services 36,949$ 50,540$ 50,000$ 52,983$ 2,983$ 5.97%
2150 Total Prosecution 36,949$ 50,540$ 50,000$ 52,983$ 2,983$ 5.97%
8
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
2220 Fire
Personnel
101-420-2220-41010 Full-time Salaries 415,118 663,653 687,708 886,564 198,856 28.92%
101-420-2220-41020 Overtime & Holiday Wages - - 40,500 - (40,500) -100.00% currently coded in full-time salaries, look at breaking out.
101-420-2220-41030 Part-time Salaries 6,351 1,250 - - - #DIV/0!
101-420-2220-41035 Paid On Call Salaries 144,681 187,872 220,194 289,138 68,944 31.31% -
101-420-2220-41210 PERA Contributions 74,335 115,794 121,724 156,922 35,198 28.92% -
101-420-2220-41220 FICA Contributions 9,524 11,654 13,652 17,927 4,275 31.31%
101-420-2220-41230 Medicare Contributions 8,174 12,162 14,226 17,636 3,409 23.97%
101-420-2220-41300 Insurance 49,440 79,785 79,897 111,013 31,116 38.95%
101-420-2220-41325 Life Insurance 704 405 477 724 248 51.97% -
101-420-2220-41330 STD/LTD 1,679 3,046 5,121 9,360 4,239 82.78%
101-420-2220-41420 Unemployment Benefits - - - - - #DIV/0! -
101-420-2220-41510 Workers Compensation 57,030 44,861 66,882 70,230 3,348 5.01% -
Total Personnel 767,036$ 1,120,482$ 1,250,380$ 1,559,513$ 309,133$ 24.72%
Materials and Supplies
101-420-2220-42000 Office Supplies 855 791 1,000 1,000 - 0.00% -
101-420-2220-42110 Cleaning Supplies - - - - - #DIV/0! -
101-420-2220-42080 EMS Supplies 2,606 2,277 2,700 2,781 81 3.00% increased call volume
101-420-2220-42090 Fire Prevention 2,433 4,088 3,000 3,250 250 8.33% more community events & public trainings
101-420-2220-42120 Fuel, Oil and Fluids 18,248 18,415 30,888 20,000 (10,888) -35.25% -
101-420-2220-42400 Small Tools & Equipment 82,102 23,550 6,000 6,180 180 3.00%
Total Materials and Supplies 106,244$ 49,121$ 43,588$ 33,211$ (10,377)$ -23.81%
Charges and Services
101-420-2220-42002 IT Hardware 3,000 7,985 - - - #DIV/0!
101-420-2220-43050 Physicals 7,795 13,804 10,100 10,100 - 0.00% -
101-420-2220-43150 Contract Services 2,600 966 2,600 - (2,600) -100.00% GIS South Station study (removed in Revised)
101-420-2220-43185 IT Support 23,189 23,124 26,901 25,773 (1,128) -4.19% -
101-420-2220-43190 Software Programs 14,005 10,425 18,100 17,832 (268) -1.48% -
101-420-2220-43210 Telephone 4,655 4,411 4,300 4,800 500 11.63% -
101-420-2220-43230 Radio 17,709 17,567 17,500 18,025 525 3.00% -
101-420-2220-43310 Mileage - - 500 515 15 3.00% -
101-420-2220-43630 Insurance 22,157 - 33,864 12,320$ (21,543)$ -63.62% -
101-420-2220-43810 Utility 12,178 - - - - #DIV/0! -
101-420-2220-43840 Refuse 148 - - - - #DIV/0! -
101-420-2220-44010 Repairs/Maint Bldg 13,184 10,000 10,000 10,300 300 3.00% fire bay repairs
101-420-2220-44040 Repairs/Maint Eqpt 60,987 51,855 43,920 45,238 1,318 3.00% Increased costs on parts & service
101-420-2220-44050 Shared City Center Expenses 30,499 46,974 16,475 new account - replaces multiple accounts above.
101-420-2220-44170 Uniforms 14,455 10,421 10,000 10,300 300 3.00% -
101-420-2220-44300 Miscellaneous 1,795 2,026 2,540 3,200 660 25.98% retirement events, vehicle wash, ice, postage.
101-420-2220-44330 Dues & Subscriptions 3,851 7,413 7,200 4,524 (2,676) -37.17% -
101-420-2220-44350 Books 1,250 1,072 1,200 1,236 36 3.00% -
101-420-2220-44370 Conferences & Training 39,564 40,694 27,000 42,000 15,000 55.56% Partially reimbursed thru state.
Total Charges and Services 242,524$ 202,392$ 246,223$ 253,137$ 6,914$ 2.81%
9
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
Capital Outlay
101-420-2220-47200 Transfer to Vehicle Replacement Fund 67,112 94,915 - - - 0.00% See CIP for future purchases.
101-420-2220-47300 Transfer to Fire Equipment & Project Fund 19,000 20,000 1,000 pulling away from Small Tools & Equipment
101-480-2220-45800 Equipment - 47,969 - - - #DIV/0!
101-480-8000-45800 Equipment 204,815 - - - - #DIV/0!
Total Capital Outlay 271,927$ 142,884$ 19,000$ 20,000$ 1,000$ 5.26%
2220 Total Fire 1,387,730$ 1,514,880$ 1,559,191$ 1,865,860$ 306,669$ 19.67%
larger equipment will be purchased from Fire Equip Fund from now on.
10
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
2400 Building Inspection
Personnel
101-420-2400-41010 Full-time Salaries 357,891 491,325 626,533 676,755 50,222 8.02% combined 2 Building positions, 10% of Fire Captains allocated to Building.
101-420-2400-41210 PERA Contributions 28,649 43,873 54,472 60,474 6,001 11.02% -
101-420-2400-41216 MSRS Contributions -City Admin 565 560 525 574 49 9.27% -
101-420-2400-41220 FICA Contributions 20,007 25,819 42,222 45,708 3,486 8.26% -
101-420-2400-41230 Medicare Contributions 4,986 7,045 10,215 11,058 843 8.26% -
101-420-2400-41300 Insurance 62,983 75,493 101,119 99,328 (1,791) -1.77% -
101-420-2400-41325 Life Insurance 485 246 435 503 68 15.64% -
101-420-2400-41330 STD/LTD 1,850 2,368 4,665 7,692 3,026 64.87%
101-420-2400-41510 Workers Compensation 2,258.09 6,956.60 8,172 8,580 408 5.00% -
Total Personnel 479,673$ 653,686$ 848,360 910,672 62,313 7.35%
Materials and Supplies
101-420-2400-42000 Office Supplies 12,595 6,275 6,000 6,180 180 3.00% -
101-420-2400-42030 Printed Forms - - 350 361 11 3.00% -
101-420-2400-42120 Fuel, Oil and Fluids 6,939 3,446 8,000 4,000 (4,000) -50.00% expecting lower fuel costs
Total Materials and Supplies 19,534$ 9,720$ 14,350 10,541 (3,810) -26.55%
Charges and Services
101-420-2400-42002 IT Hardware 1,709 10,324 - 5,220 5,220 #DIV/0!
101-420-2400-43030 Engineering - - 6,000 - (6,000) -100.00% -
101-420-2400-43150 Inspector Contract Services 85,421 42,887 90,000 92,700 2,700 3.00%
101-420-2400-43185 IT Support 17,361 21,720 25,763 15,985 (9,778) -37.95% -
101-420-2400-43190 Software Programs 3,385 16,318 25,000 19,931 (5,069) -20.28%
101-420-2400-43210 Telephone 2,331 2,082 2,565 1,881 (683) -26.64% phones & toughbook service
101-420-2400-43630 Insurance 7,939 - 13,516 6,233$ (7,283)$ -53.88%
101-420-2400-44040 Repairs/Maint Eqpt 6,259 4,767 16,000 5,740 (10,260) -64.13% copier lease and T2600 maint
101-420-2400-44050 Shared City Center Expenses 32,027 46,927 14,899 46.52% increasing city center expenses
101-420-2400-44170 Uniforms 330 546 1,500 600 (900) -60.00% -
101-420-2400-44330 Dues & Subscriptions 789 291 1,500 1,250 (250) -16.67% MN AMBO, ICC CBO
101-420-2400-44350 Books - - 2,500 2,575 75 3.00% -
101-420-2400-44370 Conferences & Training 783 2,227 5,000 6,355 1,355 27.10% Inspector certs, SWPP, Safety
Total Charges and Services 126,472$ 101,162$ 221,370 205,397 (15,974) -7.22%
Capital Outlay
101-420-2400-47200 Transfer to Vehicle Replacement 14,907 - - - -
101-480-2400-47200 Transfer to Vehicle Replacement - 11,300 - - - #DIV/0!
Total Capital Outlay -$ 11,300$ - - - #DIV/0!
Miscellaneous
101-420-2400-44371 Allocations from Admin, Finance, City Hall 51,139 - - 0%no longer used starting in 2024.
101-420-2400-44300 Miscellaneous 494 530 - - - #DIV/0! vehicle regist, supplies
Total Miscellaneous 51,633$ 530$ - - - #DIV/0!
2400 Total Building Inspection 677,312$ 776,397$ 1,084,080$ 1,126,610$ 42,530$ 3.92%
11
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
2500 Emergency Communications
Charges and Services
101-420-2500-43810 Electric Utility - 400 400
101-420-2500-43150 Contract Services - Siren Monitoring / Repairs & Maintenance4,311 4,500 4,500 4,635 135 3.00%
Total Charges and Services 4,311$ 4,500$ 4,500 5,035 535 11.89%
- - #DIV/0! -
2500 Total Emergency Communications 4,311$ 4,500$ 4,500 5,035 535 11.89%
2700 Animal Control
Charges and Services
101-420-2700-43150 Contract Services 19,172 23,998 14,500 22,000 7,500 51.72% -
Total Charges and Services 19,172$ 23,998$ 14,500$ 22,000$ 7,500$ #NAME?
2700 Total Animal Control 19,172$ 23,998$ 14,500$ 22,000$ 7,500$ #NAME?
12
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
3100 Streets
Personnel
101-430-3100-41010 Full-time Salaries 410,215 420,692 485,866 477,453 (8,414) -1.73% changed staffing allocations & new hire
101-430-3100-41030 Part-time Salaries - 500 - - - #DIV/0!
101-430-3100-41020 Overtime 12,566 13,121 19,858 19,858 - 0.00% -
101-430-3100-41040 Temporary Employees 12,880 21,884 14,820 19,266 4,446 30.00% -
101-430-3100-41210 PERA Contributions 31,674 32,358 37,551 37,254 (298) -0.79% -
101-430-3100-41220 FICA Contributions 25,855 27,263 32,274 32,274 - 0.00% -
101-430-3100-41230 Medicare Contributions 6,042 6,376 7,808 7,808 - 0.00% -
101-430-3100-41300 Insurance 84,751 85,731 98,379 83,533 (14,845) -15.09% -
101-430-3100-41325 Life Insurance 344 331 426 563 137 32.19% -
101-430-3100-41330 STD/LTD 2,339 2,294 3,618 6,384 2,766 76.46% -
101-430-3100-41600 Safety Clothing Allowance 662 767 1,800 1,908 108 6.00%
101-430-3100-41420 Unemployment Benefits 2,005 - - - - #DIV/0! -
101-430-3100-41510 Workers Compensation 25,374 19,863 22,806 23,950 1,144 5.01% -
Total Personnel 614,707$ 631,179$ 725,207$ 710,251$ (14,956)$ -2.06%
Materials and Supplies
101-430-3100-42000 Office Supplies 55 257 400 412 12 3.00% -
101-430-3100-42120 Fuel, Oil and Fluids 43,317 23,342 48,000 40,000 (8,000) -16.67% less snow & potholing
101-430-3100-42150 Operating Supplies 8,946 10,255 9,000 9,270 270 3.00% -
101-430-3100-42210 Repair/Maint. Supplies 9,287 11,073 11,000 11,330 330 3.00% -
101-430-3100-42212 Repair/Maint. Supplies S&I 8,651 6,407 11,000 14,500 3,500 31.82% -
101-430-3100-42240 Street Maintenance & Landscaping - Materials 34,773 13,778 20,000 13,500 (6,500) -32.50%
101-430-3100-42260 Street Signs 4,414 3,880 4,000 4,000 - 0.00% -
101-430-3100-42290 Sand/Salt S&I 67,773 76,456 15,000 3,000 (12,000) -80.00% left over salt from 2024/25 winter, will be higher in 2027 budget
101-430-3100-42400 Small Tools & Minor Equipment 22,613 6,458 15,000 8,500 (6,500) -43.33% $5K of $15K to replace lawn mower
101-430-3100-44375 Personal Protection Equipment 506 997 1,000 1,000 - 0.00% -
Total Materials and Supplies 200,335$ 152,902$ 134,400$ 105,512$ (28,888)$ -21.49%
Charges and Services
101-430-3100-43030 Engineering Services 26,526 34,763 20,000 25,000 5,000 25.00% -
101-430-3100-43090 Sealcoating & Crack Sealing 217,913 2,326 - - - #DIV/0! moved to a Street Maint Fund expense with levy directly into that fund.
101-430-3100-43150 Contract Services 32,401 52,156 111,408 120,000 8,592 7.71% $53K add for OV ph. 2 garden/tree project.
101-430-3100-43185 IT Support 14,600 17,025 17,582 9,742 (7,840) -44.59% -
101-430-3100-42002 IT Hardware - 2,264 - 1,000 1,000 #DIV/0! 2 Ipads
101-430-3100-43190 Software Programs 13,598 8,725 8,600 12,097 3,497 40.66% added ESRI GIS & Beehive
101-430-3100-43210 Telephone 2,594 2,224 2,729 2,814 85 3.13%
101-430-3100-43230 Radio 4,401 4,401 15,000 16,200 1,200 8.00% add 1 new radio for new FTEs
101-430-3100-43310 Mileage - - - - - #DIV/0!
101-430-3100-43510 Public Notices - - 100 100 - 0.00% -
101-430-3100-43630 Insurance 12,836 13,077 14,942 13,854$ (1,088)$ -7.28%
101-430-3100-43810 Utilities 29,224 25,259 35,000 30,000 (5,000) -14.29% -
101-430-3100-43811 Street Lights 65,804 65,154 67,000 68,000 1,000 1.49%
101-430-3100-43840 Refuse 7,893 7,932 8,000 8,240 240 3.00% -
101-430-3100-44010 Repairs/Maint Bldg.7,692 9,775 9,000 9,000 - 0.00% -
13
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
101-430-3100-44030 Repairs/Maint Imp Other Than Bldg.501 223 500 500 - 0.00% -
101-430-3100-44040 Repairs/Maint Equip 10,235 18,681 20,000 27,000 7,000 35.00% contract out more repairs
101-430-3100-44041 Repairs/Maint Equip S&I 8,218 6,804 13,000 16,000 3,000 23.08% Plow cutting edge increase cost/contract out more repairs
101-430-3100-44130 Equipment Rental 3,862 2,723 950 1,500 550 57.89% mulching unit rental for ROW brush
101-430-3100-44170 Uniforms 5,313 5,052 5,700 6,250 550 9.65%
101-430-3100-44330 Dues & Subscriptions 2,364 617 2,300 2,400 100 4.35% -
101-430-3100-44370 Conferences & Training 2,489 4,122 3,600 4,750 1,150 31.94%
training for licenses and certifications, add'l staff and leadership
development
Total Charges and Services 468,465$ 283,304$ 355,411$ 374,447$ 19,036$ 5.36%
Capital Outlay
101-430-3100-47200 Transfer to Vehicle Replacement Fund 90,683 90,558 - - - #DIV/0! moved to separate levy
101-430-3100-47205 Transfer to Street Maintenance Fund (New Fund)- 600,000 - - - #DIV/0! moved to separate levy
101-480-3100-45500 Capital Purchases 75,316 40,662 - - - #DIV/0!
Total Capital Outlay 165,999$ 731,220$ -$ -$ -$ #DIV/0!
Miscellaneous
101-430-3100-44300 Miscellaneous 828 1,706 800 - (800) -100.00% empl screenings
Total Miscellaneous 828$ 1,706$ 800$ -$ (800)$ -100.00%
- -
3100 Total Streets 1,450,333$ 1,800,311$ 1,215,818$ 1,190,210$ (25,608)$ -2.11%
- -
14
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
5200 Parks & Recreation
Personnel
101-450-5200-41010 Full-time Salaries 94,881 128,693 268,182 349,874 81,692 30.46% allocation adjustments, new hire
101-450-5200-41030 Part-time Salaries - 74 - - - #DIV/0!
101-450-5200-41020 Overtime - 208 - - - #DIV/0!
101-450-5200-41040 Temporary Employees 9,760 22,689 14,820 19,266 4,446 30.00% -
101-450-5200-41210 PERA Contributions 7,092 9,598 21,225 27,685 6,460 30.44% -
101-450-5200-41220 FICA Contributions 6,261 9,124 17,546 22,887 5,341 30.44% -
101-450-5200-41230 Medicare Contributions 1,469 2,135 4,245 5,537 1,292 30.44% -
101-450-5200-41300 Insurance 14,667 20,877 52,452 66,527 14,075 26.83% -
101-450-5200-41325 Life Insurance 61 66 227 452 225 99.26% -
101-450-5200-41330 STD/LTD 461 622 1,997 5,003 3,006 150.52% -
101-450-5200-41600 Safety Clothing Allowance 100 225 - - - 0.00%
101-450-5200-41510 Workers Compensation 4,171 5,654 4,512 4,740 228 5.05% -
Total Personnel 138,923$ 199,964$ 385,206$ 501,971$ 116,765$ 30.31%
Materials and Supplies
101-450-5200-42000 Office Supplies 160 79 350 350 - 0.00% -
101-450-5200-42120 Fuel, Oil and Fluids 11,499 11,828 11,000 11,300 300 2.73% -
101-450-5200-42150 Operating Supplies 988 449 800 800 - 0.00% -
101-450-5200-42160 Chemicals 56 63 400 400 - 0.00% -
101-450-5200-42210 Repair/Maint. Supplies 8,539 9,705 8,600 10,000 1,400 16.28% Increased cost of safety chips & additional playgrounds
101-450-5200-42230 Building Repair Supplies - - 500 500 - 0.00% -
101-450-5200-42250 Landscaping Materials 2,376 2,802 2,200 3,000 800 36.36% Black dirt & overseeding
101-450-5200-42400 Small Tools & Minor Equipment 9,770 3,582 3,500 36,000 32,500 928.57% lawnmower, trail snow groomer, soccer nets, chain saws
Total Materials and Supplies 33,388$ 28,508$ 27,350$ 62,350$ 35,000$ 127.97%
Charges and Services
101-450-5200-43030 Engineering Services - - - 12,000 12,000 #DIV/0!added engineering to parks for trail maintenance oversight - every 3 years or so.
101-450-5200-43150 Contracted Services 125,627 117,713 172,500 180,000 7,500 4.35% additions to mowing contract & burn Sunfish prairie.
101-450-5200-43185 IT Support 5,196 6,155 5,883 4,929 (955) -16.22% -
101-450-5200-42002 IT Hardware - 734 - 500 500 #DIV/0! ipad & Toughbook.
101-450-5200-43190 Software Programs - 114 - 5,367 5,367 #DIV/0! new Beehive Park Inspection Module in 2026, ESRI GIS, Fuel Cloud
101-450-5200-43210 Telephone 1,317 1,804 2,804 1,622 (1,183) -42.17%
101-450-5200-43630 Insurance 22,890 24,150 25,994 22,698$ (3,295)$ -12.68% -
101-450-5200-43810 Utilities 8,774 9,766 12,500 10,000 (2,500) -20.00%
101-450-5200-43840 Refuse 4,889 3,169 4,500 3,500 (1,000) -22.22% -
101-450-5200-44010 Repairs/Maint Bldg 2,327 6,358 3,000 3,000 - 0.00%
101-450-5200-44030 Repairs/Maint Imp Not Bldgs 2,667 7,284 6,000 61,000 55,000 916.67% trail sealcoat, park light repairs, irriation, 2 toilet screenings
101-450-5200-44040 Repairs/Maint Eqpt 4,678 8,488 5,000 5,250 250 5.00% -
101-450-5200-44120 Rentals - Buildings 10,797 14,240 9,500 15,500 6,000 63.16% more portable toilets
101-450-5200-44170 Uniforms 1,187 978 1,600 1,800 200 12.50% 1 add'l FTE
101-450-5200-44301 Events 905 796 650 670 20 3.08% parade permit
101-450-5200-44302 Lakes 15,000 15,000 20,000 20,000 - 0.00% 5K for four lakes
101-450-5200-44330 Dues & Subscriptions 167 65 75 75 - 0.00% -
15
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
101-450-5200-44370 Conferences & Training 930 3,578 3,400 3,750 350 10.29% training for licenses and certifications, playground, irrigation, saw, tree
101-450-5200-44130 Equipment Rental 1,175 929 500 1,050 550 110.00% slit seeder & mulcher
101-450-5200-44400 Equip/Other Purchased w/ Donations 32,000 32,000 Lions scoreboard, 2 benches
101-450-5200-44375 Personal Protection Equipment 858 243 450 550 100 22.22% add'l FTE
Total Charges and Services 209,384$ 221,562$ 274,357$ 385,261$ 110,904$ 40.42%
Capital Outlay
101-450-5200-47200 Transfer to Vehicle Replacement Fund 2,298 3,228 - - - #DIV/0! Changed to a direct levy to Vehicle Fund.
Total Capital Outlay 2,298$ 3,228$ -$ -$ -$ #DIV/0!
Miscellaneous
101-450-5200-44300 Miscellaneous 28,058 42,751 600 200 (400) -66.67% formerly used for donation expenditures, moved to 44400.
Total Miscellaneous 28,058$ 42,751$ 600$ 200$ (400)$ -66.67%
- -
5200 Total Parks & Recreation 412,051$ 496,013$ 687,513$ 949,782$ 262,269$ 38.15%
16
City of Lake Elmo
2026 Proposed Budget
September 16, 2025
2023 2024 2025 2026 $ Change from % Change from
Account Number Description Actual Actual Budget Proposed Prior Year Budget
Prior Year
Budget 2026 Notes
(Revised)
9000 Transfers
Transfers
101-900-9000-47201 Transfer to Project Fund 16,902 - -
101-900-9000-47250 Transfer to Vehicle Replacement Fund 250,000 167,328 - moved to a separate levy in 2025
Total Transfers 266,902$ 167,328$ -$ -$
9000 Total Transfers 266,902$ 167,328$ -$ -$
9001 Contingency Reserve
Contingency Reserve
Reserve - - 35,000 - (35,000) -100.00%balancing line / surplus in order to maintain fund balance ratio.
Total Contingency Reserve - - 35,000 - (35,000) -100.00%
9001 Total Contingency Reserve -$ -$ 35,000 - (35,000) -100.00%
General Fund Expenditure Summary
2023 Actual 2024 Actual 2025 Budget 2026 Proposed
$ Change from
2025 Budget
% Change from
2025 Budget
1110 Mayor & Council 56,842$ 46,144$ 73,328$ 67,168$ (6,160)$ -8.40%
1320 Administration 506,102$ 573,559$ 777,578$ 818,862$ 41,284$ 5.31%
1410 Elections 6,881$ 21,116$ 8,315$ 44,691$ 36,376$ 437.48%
1450 Communications 50,812$ -$ -$ -$ -$ #DIV/0!
1520 Finance 174,557$ 256,644$ 377,044$ 431,597$ 54,552$ 14.47%
1910 Planning & Zoning 217,156$ 436,588$ 633,844$ 778,189$ 144,345$ 22.77%
1930 Engineering Services 32,855$ 37,200$ 35,000$ 53,970$ 18,970$ 54.20%
1940 City Hall 36,687$ -$ -$ -$ -$ #DIV/0!
2100 Police 1,048,618$ 1,290,554$ 1,396,730$ 1,435,423$ 38,693$ 2.77%
2150 Prosecution 36,949$ 50,540$ 50,000$ 52,983$ 2,983$ 5.97%
2220 Fire 1,387,730$ 1,514,880$ 1,559,191$ 1,865,860$ 306,669$ 19.67%
2400 Building Inspection 677,312$ 776,397$ 1,084,080$ 1,126,610$ 42,530$ 3.92%
2500 Emergency Communications 4,311$ 4,500$ 4,500$ 5,035$ 535$ 11.89%
2700 Animal Control 19,172$ 23,998$ 14,500$ 22,000$ 7,500$ 51.72%
3100 Streets 1,450,333$ 1,800,311$ 1,215,818$ 1,190,210$ (25,608)$ -2.11%
5200 Parks & Recreation 412,051$ 496,013$ 687,513$ 949,782$ 262,269$ 38.15%
9000 Transfers 266,902$ 167,328$ -$ -$ -$ 0.00%
9001 Contingency Reserve -$ -$ 35,000$ -$ (35,000)$ -100.00%
Total General Fund Expenditures:6,385,270$ 7,495,770$ 7,952,441$ 8,842,380$ 889,939$ 11.19%
Total Gen Fund Revs. Over/(Under) Expenditures:(270,089)$
Deficit
17
2026 Budget & Levy
City Council | September 16, 2025
2025
Budget
2026
Proposed $ Change % Change
Taxes 5,588,958 6,300,000 711,072 12.72%
Non-Tax Revenue 2,362,857 2,272,290 - 90,567 - 4%
Total Revenues 7,951,815 8,572,291 620,475 7.8%
General Government 1,940,109 2,194,477 254,368 13.1%
Public Safety 4,109,001 4,507,911 398,910 9.7%
Public Works 1,903,331 2,139,992 236,662 12.4%
Total Expenses 7,952,441 8,842,380 889,939 11.2%
Budgeted Use of FB -270,089 270,089
General Fund Budget
General Fund Budget
•Changes from 2025
•Adding Public Works staff
•Adding 3 Fire Captains
•Projects
•Comprehensive Planning
•Planning for Sports Complex & 180 acres
•2nd Year of Finance Software
•Market Wage Analysis
•Increased City Center expenses (mostly Maintenance/Repairs)
•Election Year
Capital Levies
2025
Levy
2026
Proposed Additional Information
Capital Levies
Infrastructure Reserve 93,333 400,000 Approx. $40M in Street capital projects in the next 10
years.
City Center CIP 50,000 50,000 Partially covers depreciation on new City Center for
future repairs.
Park CIP 100,000 0 Starting to build park replacement CIP for future
projects.
Ballpark Fund (I.L.)250,000 Repays interfund loan from Sewer Fund over 10 years.
Vehicle & Equipment 400,000 450,000 Funds vehicles & equipment in all General Fund
departments.
Street Maintenance 600,000 630,000 Funds major street maintenance; mill & overlays and
chip seals.
Total Debt Levies $ 1,243,333 $ 1,780,000
Total Levy
2025
2026
Proposed
$ Change from
2025
% Change from
2025
General Fund Levy $ 5,588,958 $ 6,300,000 $ 711,042 12.72%
Debt Levies $ 3,251,728 $ 3,417,785 $ 166,057 5.11%
Capital Levies $ 1,243,333 $ 1,780,000 $ 536,667 43.16%
TOTAL LEVY $ 10,084,019 $ 11,497,785 $ 1,413,766 14.02%
Local Tax Rate 26.84%29.57%Change in Local Tax Rate ~ 2.73 pp
Tax Rate / Impact
2025Actual 2026 Proposed
Median Value Home 581,700 585,800
Tax Rate
26.84% (final 2025)$ 1,616
29.57% (est. 2026 Proposed)$ 1,795
$ 179 increase on MVH
Tax Rate
0
10
20
30
40
50
60
70
Tax Rates (%)
All Washington County Cities
2024
2025
2026 Revised
Tax Rate
0
10
20
30
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Oak Park
Heights
Stillwater Newport Forest Lake Saint Paul
Park
Hugo Mahtomedi Scandia Lake Elmo Grant
City Tax Rates
Washington County cities most comparable in population to Lake Elmo
2024
2025
2026 Revised
Motion to Approve Resolution 2025-____ Approving 2026
Proposed General Fund Budget, 2026 Proposed Property Tax
Levy, and Setting Public Hearing Date for the 2026 Budget
and 2026 Property Tax Levy for Tuesday, December 16, 2025
at 7:00 P.M.
Recommended Motion
Date Type Due date for
packet Order Agenda Section Agenda item
10/7/2025 CC Meeting 9/30/25 2 Consent Agenda Approve LMCIT Renewal
Consent Agenda Approve Pay Requests No. 4 (Final) for Well 2 PFAS Removal Equipment
Regular Agenda Adopt Final Assessment Roll for 2025 Street & Utility Improvements
Regular Agenda Adopt Final Assessment Roll for Stillwater Area School District Utility Improvements
Regular Agenda Fire Station RFP
10/14/2025 CC Workshop 10/7/25 1 Old City Hall Facility Review
2 Paid Family Medical Leave (PFML)
3 Open Burning Permits - Review
Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6
4 Lake Elmo-No wake
10/21/2025 CC Meeting 10/14/25 1 Regular Agenda Quarterly Goals Update
Regular Agenda 2026 Street & Utility - Public Improvement Hearing
Regular Agenda Highpointe Crossing Comprehensive Plan Amendment
11/4/2025 CC Meeting 10/28/25 Consent Agenda Approve Light up Lake Elmo Special Event Permit
Consent Agenda Approve Law Enforcement Contract
Regular Agenda Tree Fund/ROW Trees
11/12/2025 CC Workshop 11/4/25 Rental Review
Communications Plan
11/18/2025 CC Meeting 11/11/25 Consent Agenda Approve Liquor License Renewals
Consent Agenda Approve Massage Therapy License Renewals
12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar
Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills
Consent Agenda Reappoint Parks Commissioners
Consent Agenda Reappoint Planning Commissioners
Consent Agenda Assessments for Delinquent Utilities
12/9/2025 CC Workshop 12/2/25
12/16/2025 CC Meeting 12/9/25 Consent Agenda
Consent Agenda
Regular 2026 Budgets & Levies
Regular 2026 - 2035 CIP
Regular 2026 Fee Schedule
Future Council Agenda Items
*Please note: This list is subject to change*
1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds
Consent Agenda Designate Official Publication Newspaper of Record
Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy
Consent Agenda Designate Authority for EFT Payments
Consent Agenda Appoint City Attorney (Civil and Prosecution)
Consent Agenda Appointing Deputy Clerk
Regular Agenda Appoint Acting Mayor
Regular agenda Ramsey Washington Cable Commission Appointment
Regular agenda Council School Liaison Appointment
Consent Agenda Appoint City Engineer
Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids
1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW
1/20/2026 CC Meeting 1/13/2026