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10-7-25 City Council Meeting Packet
City Council Meeting Tuesday, October 7, 2025 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Public Comments/Inquiries Consent Agenda Approve Payments And Disbursements APPROVE PAYMENTS AND DISBURSEMENTS.PDF Approve Pay Request 1 For The 2025 Seal Coat Project 2025 SEAL COAT PAY REQUEST 1.PDF Approve Easton Village 7th Addition Security Reduction EASTON VILLAGE 7TH ADD SECURITY REDUCTION.PDF Approve Disposal Of Excess Or Retired Assets APPROVAL TO DISPOSE OF EXCESS AND RETIRED TOOLS AND EQUIPMENT.PDF Approve Sewer Manhole Lining SEWER MANHOLE LINING.PDF Adopt Ordinance Updating Park Hours For Pickleball COUNCIL MEMO PICKLEBALL HOURS.PDF PICKLEBALL HOURS ORDINANCE 2025 -14.PDF Approve November 4, 2025 City Council Meeting Rescheduling NOVEMBER 4, 2025 COUNCIL MEETING RESCHEDULING.PDF Approve Airfare For ICMA Conference For City Administrator COUNCIL MEMO -ICMA FLIGHT.PDF Approve City Council Letter Of Support For Lake Elmo Lake Association 3M Priority 2 Grant COUNCIL MEMO -LAKE ELMO LAKE ASSOCIATION LETTER OF SUPPORT PRIORITY 2.PDF LELA GRANT APPLICATION.PDF LETTER OF SUPPORT FOR LELA.PDF Approve Knightsbridge Street Name Correction CC REPORT - STREET NAMING NORTHSTAR 2ND ADDITION.PDF ORD 2025 -15 KNIGHTSBRIDGE LN RENAMING.PDF RES 2025 -061 KNIGHTSBRIDGE LN RENAMING SUMMARY OF PUB.PDF Regular Agenda Inwood Townhomes 1st Addition Final Plat, PUD, And Easement Vacation (Public Hearing) Senior City Planner Jensen presenting STAFF REPORT INWOOD TOWNHOMES WITH ATTACHMENTS.DOCX.PDF 2025 -066 EASEMENT VACATION INWOOD TOWNHOMES 1ST.PDF 2025 -067 FINAL PLAT AND PUD INWOOD TOWNHOMES 1ST.PDF PRESENTATION INWOOD TOWNHOMES 1ST FINAL PLAT, PUD, AND EV.PDF Friends Of Sunfish Lake Park Recommendation Letter Assistant Public Works Director Swanepoel presenting FRIENDS OF SUNFISH LAKE GRANT LETTER OF SUPPORT REPORT.PDF RFP Former Fire Station And Parks Building Community Development Director Stopa presenting 1. 10.7.25 CC RFP STAFF REPORT.PDF PRESENTATION FIRE STATION RFP TAP AND LADDER.PDF Authorize Design Services For CSAH 14 Watermain Improvements City Engineer Stanley presenting CSAH 14 WATERMAIN IMPROVEMENTS ATTACHMENTS.PDF COUNCIL MEMO AUTHORIZE CSAH 14 WATERMAIN PLANS AND SPECS.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. D. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: E. 1. Documents: 2. Documents: 3. Documents: 4. Documents: F. G. H. Documents: I. City Council MeetingTuesday, October 7, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove Pay Request 1 For The 2025 Seal Coat Project2025 SEAL COAT PAY REQUEST 1.PDFApprove Easton Village 7th Addition Security ReductionEASTON VILLAGE 7TH ADD SECURITY REDUCTION.PDFApprove Disposal Of Excess Or Retired AssetsAPPROVAL TO DISPOSE OF EXCESS AND RETIRED TOOLS AND EQUIPMENT.PDFApprove Sewer Manhole Lining SEWER MANHOLE LINING.PDF Adopt Ordinance Updating Park Hours For Pickleball COUNCIL MEMO PICKLEBALL HOURS.PDF PICKLEBALL HOURS ORDINANCE 2025 -14.PDF Approve November 4, 2025 City Council Meeting Rescheduling NOVEMBER 4, 2025 COUNCIL MEETING RESCHEDULING.PDF Approve Airfare For ICMA Conference For City Administrator COUNCIL MEMO -ICMA FLIGHT.PDF Approve City Council Letter Of Support For Lake Elmo Lake Association 3M Priority 2 Grant COUNCIL MEMO -LAKE ELMO LAKE ASSOCIATION LETTER OF SUPPORT PRIORITY 2.PDF LELA GRANT APPLICATION.PDF LETTER OF SUPPORT FOR LELA.PDF Approve Knightsbridge Street Name Correction CC REPORT - STREET NAMING NORTHSTAR 2ND ADDITION.PDF ORD 2025 -15 KNIGHTSBRIDGE LN RENAMING.PDF RES 2025 -061 KNIGHTSBRIDGE LN RENAMING SUMMARY OF PUB.PDF Regular Agenda Inwood Townhomes 1st Addition Final Plat, PUD, And Easement Vacation (Public Hearing) Senior City Planner Jensen presenting STAFF REPORT INWOOD TOWNHOMES WITH ATTACHMENTS.DOCX.PDF 2025 -066 EASEMENT VACATION INWOOD TOWNHOMES 1ST.PDF 2025 -067 FINAL PLAT AND PUD INWOOD TOWNHOMES 1ST.PDF PRESENTATION INWOOD TOWNHOMES 1ST FINAL PLAT, PUD, AND EV.PDF Friends Of Sunfish Lake Park Recommendation Letter Assistant Public Works Director Swanepoel presenting FRIENDS OF SUNFISH LAKE GRANT LETTER OF SUPPORT REPORT.PDF RFP Former Fire Station And Parks Building Community Development Director Stopa presenting 1. 10.7.25 CC RFP STAFF REPORT.PDF PRESENTATION FIRE STATION RFP TAP AND LADDER.PDF Authorize Design Services For CSAH 14 Watermain Improvements City Engineer Stanley presenting CSAH 14 WATERMAIN IMPROVEMENTS ATTACHMENTS.PDF COUNCIL MEMO AUTHORIZE CSAH 14 WATERMAIN PLANS AND SPECS.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: E. 1. Documents: 2. Documents: 3. Documents: 4. Documents: F. G. H. Documents: I. City Council MeetingTuesday, October 7, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove Pay Request 1 For The 2025 Seal Coat Project2025 SEAL COAT PAY REQUEST 1.PDFApprove Easton Village 7th Addition Security ReductionEASTON VILLAGE 7TH ADD SECURITY REDUCTION.PDFApprove Disposal Of Excess Or Retired AssetsAPPROVAL TO DISPOSE OF EXCESS AND RETIRED TOOLS AND EQUIPMENT.PDFApprove Sewer Manhole LiningSEWER MANHOLE LINING.PDFAdopt Ordinance Updating Park Hours For PickleballCOUNCIL MEMO PICKLEBALL HOURS.PDFPICKLEBALL HOURS ORDINANCE 2025 -14.PDFApprove November 4, 2025 City Council Meeting ReschedulingNOVEMBER 4, 2025 COUNCIL MEETING RESCHEDULING.PDFApprove Airfare For ICMA Conference For City AdministratorCOUNCIL MEMO -ICMA FLIGHT.PDFApprove City Council Letter Of Support For Lake Elmo Lake Association 3M Priority 2 Grant COUNCIL MEMO -LAKE ELMO LAKE ASSOCIATION LETTER OF SUPPORT PRIORITY 2.PDFLELA GRANT APPLICATION.PDFLETTER OF SUPPORT FOR LELA.PDFApprove Knightsbridge Street Name CorrectionCC REPORT - STREET NAMING NORTHSTAR 2ND ADDITION.PDFORD 2025 -15 KNIGHTSBRIDGE LN RENAMING.PDFRES 2025 -061 KNIGHTSBRIDGE LN RENAMING SUMMARY OF PUB.PDFRegular AgendaInwood Townhomes 1st Addition Final Plat, PUD, And Easement Vacation (Public Hearing)Senior City Planner Jensen presentingSTAFF REPORT INWOOD TOWNHOMES WITH ATTACHMENTS.DOCX.PDF2025-066 EASEMENT VACATION INWOOD TOWNHOMES 1ST.PDF2025-067 FINAL PLAT AND PUD INWOOD TOWNHOMES 1ST.PDFPRESENTATION INWOOD TOWNHOMES 1ST FINAL PLAT, PUD, AND EV.PDFFriends Of Sunfish Lake Park Recommendation Letter Assistant Public Works Director Swanepoel presenting FRIENDS OF SUNFISH LAKE GRANT LETTER OF SUPPORT REPORT.PDF RFP Former Fire Station And Parks Building Community Development Director Stopa presenting 1. 10.7.25 CC RFP STAFF REPORT.PDF PRESENTATION FIRE STATION RFP TAP AND LADDER.PDF Authorize Design Services For CSAH 14 Watermain Improvements City Engineer Stanley presenting CSAH 14 WATERMAIN IMPROVEMENTS ATTACHMENTS.PDF COUNCIL MEMO AUTHORIZE CSAH 14 WATERMAIN PLANS AND SPECS.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:E.1.Documents:2. Documents: 3. Documents: 4. Documents: F. G. H. Documents: I. STAFF REPORT Date: October 7, 2025 Consent TO: Mayor and City Council FROM: Michael Kuehn, Finance AGENDA ITEM: Payments and Disbursements REVIEWED BY: Clarissa Hadler, Finance Director BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH/Chks $ 169,515.28 Payroll 09/18/25 ACH/Chks $ 142,799.08 Payroll 10/02/25 ACH/Chks $ 1,805.08 Accounts Payable AP 100125 USPS Q3 UB Postage ACH/Chks $ 784,660.20 Accounts Payable AP 100825 TOTAL $ 1,098,779.64 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 1,098,779.64 ATTACHMENTS: 1. Accounts Payable – proof lists (AP 100125 USPS, AP 100825) To Be Paid Proof List 10/01/2025 - 8:20AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:10022.10.2025 - AP 100125 Q3 UB USPS Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number United States Postal Service USPOST 361.08 0.00 10/01/2025 010/1/2025 No*** 2025 Q3 UB USPS 603-496-9500-43220 Postage 1st Cls Presort Mail Permit #3 722.00 0.00 10/01/2025 010/1/2025 No*** 2025 Q3 UB USPS 602-495-9450-43220 Postage 1st Cls Presort Mail Permit #3 722.00 0.00 10/01/2025 010/1/2025 No*** 2025 Q3 UB USPS 601-494-9400-43220 Postage 1st Cls Presort Mail Permit #3 2025 Q3 UB USPS Total: 1,805.08 United States Postal Servic 1,805.08 Report Total: 1,805.08 AP-To Be Paid Proof List (10/01/2025 - 8:20 AM)Page 1 *** means this invoice number is a duplicate. To Be Paid Proof List 10/02/2025 - 10:10AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00001.10.2025 - AP 100825 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Advanced Graphix Inc ADVGRA 67.50 0.00 10/08/2025 09/25/2025 No217735 101-420-2220-42000 Office Supplies Nameplates 217735 Total: 67.50 Advanced Graphix Inc Tota 67.50 Amazon Capital Services AMAZON 46.29 0.00 10/08/2025 09/10/2025 No1X7G-9G7Q-Y966 101-410-1110-44300 Miscellaneous Lamination for 100 Yr Celebration event signage 1X7G-9G7Q-Y966 Total: 46.29 293.95 0.00 10/08/2025 09/15/2025 No1XQR-6J1M-F6V4 601-494-9400-44300 Miscellaneous Go Pro 1XQR-6J1M-F6V4 Total: 293.95 Amazon Capital Services T 340.24 AutoZone Inc AUTOZONE 48.32 0.00 10/08/2025 09/15/2025 No06879487713 602-495-9450-42210 Repair/Maintenance Supplies Gasket Material AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 06879487713 Total: 48.32 AutoZone Inc Total: 48.32 BlueCross BlueShield Minnesota BLUECROS 80.55 0.00 10/08/2025 010/1/2025 No251001220217 101-000-0000-21706 Medical Insurance Monthly Vision Insurance Premium 251001220217 Total: 80.55 BlueCross BlueShield Minn 80.55 Bolton & Menk, Inc BOLTON 2,305.50 0.00 10/08/2025 08/28/2025 No*** 371977 101-410-1910-43150 Contract Services General Planning 79.50 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow Prairie Sky TH 79.50 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow At Home Apts 315.00 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow At Home Apts 1,089.00 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow Limerick 1,848.50 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow Eberhard - Highpoint 99.50 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow Amira 397.50 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow Inwood 8th 199.00 0.00 10/08/2025 08/28/2025 No*** 371977 803-000-0000-22910 Developer Escrow Gardner School 371977 Total: 6,413.00 21,523.50 0.00 10/08/2025 08/29/2025 No373108 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 408-430-3100-43030 Engineering Services 2025 Street Maintenance Project 373108 Total: 21,523.50 1,837.00 0.00 10/08/2025 08/29/2025 No373109 601-494-9400-43150 Contract Services CSAH 13 (Inwood Ave) Pavemt Rehab-Watrmain Related 373109 Total: 1,837.00 10,329.50 0.00 10/08/2025 08/29/2025 No373111 602-480-8136-43030 Engineering Services I-94 Lift Station Forcemain Imp 373111 Total: 10,329.50 3,038.50 0.00 10/08/2025 08/29/2025 No373112 404-000-0000-43150 Contract Services Reid Park Parking Lot Imp 373112 Total: 3,038.50 1,410.50 0.00 10/08/2025 08/29/2025 No373113 601-494-9400-45300 Improvments Other Than Bldgs Water Tower #1 Demo 373113 Total: 1,410.50 1,350.50 0.00 10/08/2025 08/29/2025 No373117 446-480-8129-43030 Engineering Services Hudson Blvd Improvemts-Segmt A-Inwood-Hendrix 373117 Total: 1,350.50 5,050.50 0.00 10/08/2025 08/29/2025 No373118 451-480-8138-43030 Engineering Services 2026 Street Improvements 373118 Total: 5,050.50 226.00 0.00 10/08/2025 08/29/2025 No373119 409-480-8137-43030 Engineering Services CSAH 10/17/17B Intersection 373119 Total: 226.00 2,033.50 0.00 10/08/2025 08/29/2025 No373120 409-480-8139-43030 Engineering Services CSAH 13 - 34th to Stillwater Blvd AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 373120 Total: 2,033.50 77.50 0.00 10/08/2025 08/29/2025 No373121 445-480-8124-43030 Engineering Services 2024 Street & Utility Improvements 373121 Total: 77.50 31,344.00 0.00 10/08/2025 08/29/2025 No373122 449-480-8133-43030 Engineering Services 2025 Street & Utility Improvements 373122 Total: 31,344.00 77.50 0.00 10/08/2025 08/29/2025 No373124 448-480-8131-43030 Engineering Services 30th Street N Gap Segmt Improvements 373124 Total: 77.50 4,327.50 0.00 10/08/2025 08/29/2025 No373125 803-000-0000-22910 Developer Escrow Amira FKA-Applewood Pointe (United Properties) 373125 Total: 4,327.50 413.00 0.00 10/08/2025 08/29/2025 No373126 803-000-0000-22910 Developer Escrow At Home Apts East 373126 Total: 413.00 1,958.50 0.00 10/08/2025 08/29/2025 No373127 803-000-0000-22910 Developer Escrow Bridgewater Village (Northshore) 373127 Total: 1,958.50 935.00 0.00 10/08/2025 08/29/2025 No373128 803-000-0000-22910 Developer Escrow Easton Village 7TH 373128 Total: 935.00 876.50 0.00 10/08/2025 08/29/2025 No373129 803-000-0000-22910 Developer Escrow Gardner School 373129 Total: 876.50 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 3,200.00 0.00 10/08/2025 08/29/2025 No373131 101-410-1930-43030 Engineering Services General Engineering Retainer 373131 Total: 3,200.00 639.00 0.00 10/08/2025 08/29/2025 No373135 803-000-0000-22910 Developer Escrow Eberhard (Rachel Dev-Highpointe Crossing) 373135 Total: 639.00 3,613.00 0.00 10/08/2025 08/29/2025 No373136 803-000-0000-22910 Developer Escrow Oak-Land Middle School (ISD834) 373136 Total: 3,613.00 12,984.50 0.00 10/08/2025 08/29/2025 No373138 450-480-8135-43030 Engineering Stillwater Area Util Imp (ISD834) 373138 Total: 12,984.50 488.50 0.00 10/08/2025 08/29/2025 No373140 803-000-0000-22910 Developer Escrow Lake Elmo Elementary 373140 Total: 488.50 225.00 0.00 10/08/2025 08/29/2025 No373141 803-000-0000-22910 Developer Escrow Lakewood Crossing 3rd - Starbucks 373141 Total: 225.00 77.50 0.00 10/08/2025 08/29/2025 No373142 803-000-0000-22910 Developer Escrow Launch Crossroads 373142 Total: 77.50 359.50 0.00 10/08/2025 08/29/2025 No373143 803-000-0000-22910 Developer Escrow Legacy at North Star 4TH 373143 Total: 359.50 787.50 0.00 10/08/2025 08/29/2025 No373144 803-000-0000-22910 Developer Escrow Limerick Village (Maplewood Dev) AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 373144 Total: 787.50 3,375.50 0.00 10/08/2025 08/29/2025 No373146 601-480-8132-43030 Engineering Services MPCA-3M Grant Admin Svcs 373146 Total: 3,375.50 1,859.00 0.00 10/08/2025 08/29/2025 No373147 601-494-9400-43030 Engineering Services General Engineering - Water 373147 Total: 1,859.00 2,394.50 0.00 10/08/2025 08/29/2025 No373148 803-000-0000-22910 Developer Escrow Schiltgen Farm-10880 Stillwater Blvd-Northstar 1st 373148 Total: 2,394.50 338.00 0.00 10/08/2025 08/29/2025 No*** 373150 101-410-1910-43030 Engineering Services General Engineering - Planning 112.50 0.00 10/08/2025 08/29/2025 No*** 373150 803-000-0000-22910 Developer Escrow Legends at Lake Elmo 373150 Total: 450.50 1,321.50 0.00 10/08/2025 08/29/2025 No373151 803-000-0000-22910 Developer Escrow Prairie Sky (FKA 39th St TH) 373151 Total: 1,321.50 733.00 0.00 10/08/2025 08/29/2025 No373153 101-410-1930-43030 Engineering Services General Engineering - Public Works 373153 Total: 733.00 232.50 0.00 10/08/2025 08/29/2025 No373154 101-430-3100-43030 Engineering Services General Engineering - ROW 373154 Total: 232.50 112.50 0.00 10/08/2025 08/29/2025 No373155 803-000-0000-22910 Developer Escrow Roers - 9450 Hudson Blvd AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 373155 Total: 112.50 228.00 0.00 10/08/2025 08/29/2025 No373156 803-000-0000-22910 Developer Escrow Royal Golf Club 5th-Lift Station 373156 Total: 228.00 3,491.50 0.00 10/08/2025 08/29/2025 No373157 803-000-0000-22910 Developer Escrow Royal Golf Club 6th 373157 Total: 3,491.50 1,278.00 0.00 10/08/2025 08/29/2025 No373158 602-495-9450-43030 Engineering Services General Engineering - Sewer 373158 Total: 1,278.00 77.50 0.00 10/08/2025 08/29/2025 No373159 803-000-0000-22910 Developer Escrow Savona 4TH 373159 Total: 77.50 3,038.50 0.00 10/08/2025 08/29/2025 No373160 601-480-8126-43030 Engineering Services South Area Prodctn Wells/Treatment 373160 Total: 3,038.50 77.50 0.00 10/08/2025 08/29/2025 No373162 803-000-0000-22910 Developer Escrow Springs at Lake Elmo - Continenatal Properties 373162 Total: 77.50 1,700.00 0.00 10/08/2025 08/29/2025 No373163 601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trunk Watermain Imp 373163 Total: 1,700.00 5,814.00 0.00 10/08/2025 08/29/2025 No373164 603-496-9500-43030 Engineering Services General Engineering - Stormwater 373164 Total: 5,814.00 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 5,630.00 0.00 10/08/2025 08/29/2025 No373165 440-480-8112-43030 Engineering Services TH36-Lake Elmo Ave Improvements 373165 Total: 5,630.00 4,163.00 0.00 10/08/2025 08/29/2025 No373166 803-000-0000-22910 Developer Escrow Inwood 8th - Towns of Inwood 373166 Total: 4,163.00 113.00 0.00 10/08/2025 08/29/2025 No373168 803-000-0000-22910 Developer Escrow Union Park West 373168 Total: 113.00 2,091.50 0.00 10/08/2025 08/29/2025 No373169 430-480-8091-43030 Engineering Services Village Parkway UPRR Crossing Improvements 373169 Total: 2,091.50 752.00 0.00 10/08/2025 08/29/2025 No373170 601-480-8099-43030 Engineering Services Water Tower #3 373170 Total: 752.00 4,052.50 0.00 10/08/2025 08/29/2025 No373171 601-480-8125-43030 Engineering Services Well 2 Temporary PFAS Treatment 373171 Total: 4,052.50 685.00 0.00 10/08/2025 08/29/2025 No373173 803-000-0000-22910 Developer Escrow Wildflower 4TH 373173 Total: 685.00 28,011.00 0.00 10/08/2025 08/29/2025 No373174 803-000-0000-22910 Developer Escrow Schiltgen - Northstar 2nd 373174 Total: 28,011.00 787.50 0.00 10/08/2025 08/29/2025 No373175 803-000-0000-22910 Developer Escrow Primrose Daycare AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 373175 Total: 787.50 94.00 0.00 10/08/2025 08/29/2025 No373283 803-000-0000-22910 Developer Escrow Drake Motor Partners (Ebertz North) 373283 Total: 94.00 310.00 0.00 10/08/2025 08/29/2025 No373284 803-000-0000-22910 Developer Escrow Union Park 1ST - FKA Bently Village 373284 Total: 310.00 Bolton & Menk, Inc Total: 188,470.00 Braun Intertec Corporation BRAUN 3,497.00 0.00 10/08/2025 09/30/2025 NoB443217 450-480-8135-43030 Engineering Stillwater Area Sch Dist Util Imp 24X137239 & 2024.113 B443217 Total: 3,497.00 Braun Intertec Corporation 3,497.00 Cintas Corp CINTAS 19.21 0.00 10/08/2025 09/10/2025 No*** 4242920640 601-494-9400-44170 Uniforms Uniforms 4.43 0.00 10/08/2025 09/10/2025 No*** 4242920640 603-496-9500-44170 Uniforms Uniforms 11.00 0.00 10/08/2025 09/10/2025 No*** 4242920640 602-495-9450-44170 Uniforms Uniforms 21.01 0.00 10/08/2025 09/10/2025 No*** 4242920640 101-450-5200-44170 Uniforms Uniforms 108.52 0.00 10/08/2025 09/10/2025 No*** 4242920640 101-430-3100-44170 Uniforms Uniforms 239.83 0.00 10/08/2025 09/10/2025 No*** 4242920640 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 4242920640 Total: 404.00 27.58 0.00 10/08/2025 09/17/2025 No*** 4243669138 601-494-9400-44170 Uniforms Uniforms 6.37 0.00 10/08/2025 09/17/2025 No*** 4243669138 603-496-9500-44170 Uniforms Uniforms 15.79 0.00 10/08/2025 09/17/2025 No*** 4243669138 602-495-9450-44170 Uniforms Uniforms 30.18 0.00 10/08/2025 09/17/2025 No*** 4243669138 101-450-5200-44170 Uniforms Uniforms 155.84 0.00 10/08/2025 09/17/2025 No*** 4243669138 101-430-3100-44170 Uniforms Uniforms 107.46 0.00 10/08/2025 09/17/2025 No*** 4243669138 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4243669138 Total: 343.22 19.00 0.00 10/08/2025 09/24/2025 No*** 4244416058 601-494-9400-44170 Uniforms Uniforms 4.39 0.00 10/08/2025 09/24/2025 No*** 4244416058 603-496-9500-44170 Uniforms Uniforms 10.88 0.00 10/08/2025 09/24/2025 No*** 4244416058 602-495-9450-44170 Uniforms Uniforms 20.78 0.00 10/08/2025 09/24/2025 No*** 4244416058 101-450-5200-44170 Uniforms Uniforms 107.33 0.00 10/08/2025 09/24/2025 No*** 4244416058 101-430-3100-44170 Uniforms Uniforms 227.65 0.00 10/08/2025 09/24/2025 No*** 4244416058 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4244416058 Total: 390.03 Cintas Corp Total: 1,137.25 Cintas Corp CINTASTX 505.33 0.00 10/08/2025 09/22/2025 No4244080753 703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 4244080753 Total: 505.33 Cintas Corp Total: 505.33 City of Bloomington - Civic Plaza CTYBLO 140.00 0.00 10/08/2025 09/10/2025 No25473 601-494-9400-43150 Contract Services Lab water testing 25473 Total: 140.00 City of Bloomington - Civi 140.00 CORE & MAIN LP COREMAIN -440.00 0.00 10/08/2025 02/11/2025 NoW430268 601-494-9400-42300 Water Meters & Supplies Omni Reg Credit W231246 W430268 Total:-440.00 8,500.00 0.00 10/08/2025 08/25/2025 NoW450619 601-494-9400-45300 Improvments Other Than Bldgs Water Meter AMI Program to 1 Gallon Read W450619 Total: 8,500.00 69,170.00 0.00 10/08/2025 09/5/2025 NoX670332 601-494-9400-42300 Water Meters & Supplies Water Meter AMI Program to 1 Gallon Read X670332 Total: 69,170.00 CORE & MAIN LP Total: 77,230.00 Creative Homes Inc CREHOM 2,000.00 0.00 10/08/2025 09/15/2025 No2019-00394 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3251 Lilac Ave - 2019-00394 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2019-00394 Total: 2,000.00 2,000.00 0.00 10/08/2025 09/15/2025 No2020-00228 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11636 34th St - 2020-00228 2020-00228 Total: 2,000.00 2,000.00 0.00 10/08/2025 09/15/2025 No2020-01316 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3508 Lilac Ave - 2020-01316 2020-01316 Total: 2,000.00 5,000.00 0.00 10/08/2025 09/15/2025 No2021-00604 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3551 Lilac Ave - 2021-00604 2021-00604 Total: 5,000.00 5,000.00 0.00 10/08/2025 09/15/2025 No2021-01016 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3959 Kokanee Ln - 2021-01016 2021-01016 Total: 5,000.00 5,000.00 0.00 10/08/2025 09/15/2025 No2022-00349 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10682 40th St - 2022-00349 2022-00349 Total: 5,000.00 Creative Homes Inc Total: 21,000.00 Duddeck's Property Maintenance DUDDECKS 95.04 0.00 10/08/2025 09/5/2025 No*** 14744 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 10/08/2025 09/5/2025 No*** 14744 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 10/08/2025 09/5/2025 No*** 14744 601-494-9400-43150 Contract Services City Lawn mowing 3,211.46 0.00 10/08/2025 09/5/2025 No*** 14744 101-450-5200-43150 Contracted Services City Lawn mowing AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,128.70 0.00 10/08/2025 09/5/2025 No*** 14744 101-430-3100-43150 Contract Services City Lawn mowing 14744 Total: 4,989.60 95.04 0.00 10/08/2025 09/12/2025 No*** 14753 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 10/08/2025 09/12/2025 No*** 14753 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 10/08/2025 09/12/2025 No*** 14753 601-494-9400-43150 Contract Services City Lawn mowing 3,211.46 0.00 10/08/2025 09/12/2025 No*** 14753 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 10/08/2025 09/12/2025 No*** 14753 101-430-3100-43150 Contract Services City Lawn mowing 14753 Total: 4,989.60 Duddeck's Property Maint 9,979.20 Festival Production Services FESTIVPS 3,500.00 0.00 10/08/2025 09/23/2025 No091325r 101-410-1110-44300 Miscellaneous MiniPex mobile stage - 100 Yr Celebration 091325r Total: 3,500.00 Festival Production Service 3,500.00 GFL Environmental Svcs GFLENVIR 75.00 0.00 10/08/2025 09/11/2025 NoLQ03014255 101-450-5200-44030 Repairs/Maint Imp Not Bldgs Used Oil Disposal LQ03014255 Total: 75.00 50.00 0.00 10/08/2025 09/11/2025 NoLQ03014263 101-430-3100-44030 Repairs/Maint Imp Not Bldgs Used Oil Filter Disposal AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 13 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number LQ03014263 Total: 50.00 GFL Environmental Svcs T 125.00 GM Contracting Inc GMCONTRA 2,000.00 0.00 10/08/2025 09/16/2025 No20250916 HydRel 601-000-0000-22901 Refundable Water Meter Deposit Returned hydrant meter deposit per AS. No usage charge. 20250916 HydRel Total: 2,000.00 GM Contracting Inc Total: 2,000.00 GreatAmerica Financial Services GREATAFS 262.43 0.00 10/08/2025 09/15/2025 No*** 40128089 101-410-1320-44040 Repairs/Maint Eqpt Monthly Copier-Adm-020-1844896-000 262.44 0.00 10/08/2025 09/15/2025 No*** 40128089 101-410-1520-44040 Repairs/Maint Contractual Eqpt Monthly Copier-Fina-020-1844896-000 267.44 0.00 10/08/2025 09/15/2025 No*** 40128089 101-420-2400-44040 Repairs/Maint Eqpt Monthly Copier-Bldg-020-1863070-000 267.44 0.00 10/08/2025 09/15/2025 No*** 40128089 101-410-1910-44040 Repairs/Maint Contractual Eqpt Monthly Copier-Plng-020-1863070-000 40128089 Total: 1,059.75 GreatAmerica Financial Ser 1,059.75 Hailies Cleaning Svcs LLC HAILIESC 1,980.00 0.00 10/08/2025 010/1/2025 NoCLE-012 703-000-0000-44011 Cleaning Services City Hall Monthly Cleaning CLE-012 Total: 1,980.00 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 14 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Hailies Cleaning Svcs LLC 1,980.00 Hawkins Inc HAWKINS 110.00 0.00 10/08/2025 09/15/2025 No7196628 601-494-9400-42160 Chemicals Well Chemicals 7196628 Total: 110.00 Hawkins Inc Total: 110.00 HealthPartners Inc HEALTHPD 1,972.82 0.00 10/08/2025 011/1/2025 No646756851820 101-000-0000-21706 Medical Insurance Monthly Dental Ins Prem 646756851820 Total: 1,972.82 HealthPartners Inc Total: 1,972.82 Heritage Embroidery & Design HERITEMB 421.99 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1110-44300 Miscellaneous Logo Apparel Order 411.33 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1320-44300 Miscellaneous Logo Apparel Order 271.16 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1520-44300 Miscellaneous Logo Apparel Order 274.87 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1910-44300 Miscellaneous Logo Apparel Order 90.00 0.00 10/08/2025 010/1/2025 No*** 105210 101-420-2400-44170 Uniforms Logo Apparel Order 124.99 0.00 10/08/2025 010/1/2025 No*** 105210 101-420-2220-44170 Uniforms Logo Apparel Order 198.00 0.00 10/08/2025 010/1/2025 No*** 105210 101-430-3100-44170 Uniforms Logo Apparel Order AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 15 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2.84 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1520-44300 Miscellaneous Logo Apparel Order - receipted RN 48.00 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1320-44300 Miscellaneous Logo Apparel Order - receipted CS 84.84 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1910-44300 Miscellaneous Logo Apparel Order - receipted SJ 28.00 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1320-44300 Miscellaneous Logo Apparel Order - receipted JJ 45.67 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1320-44300 Miscellaneous Logo Apparel Order - receipted JD 7.29 0.00 10/08/2025 010/1/2025 No*** 105210 101-410-1910-44300 Miscellaneous Logo Apparel Order - receipted JD 1.00 0.00 10/08/2025 010/1/2025 No*** 105210 101-430-3100-44170 Uniforms Logo Apparel Order - receipted JD 105210 Total: 2,009.98 Heritage Embroidery & De 2,009.98 Hoisington Koegler Group Inc HKGI 1,370.00 0.00 10/08/2025 09/12/2025 No*** 022-061-33 101-410-1910-43150 Contract Services General Services 175.00 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Solar - CEF 125.00 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Eberhard-Highpointe 170.00 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Lil Explorers - Milestones (task 13) 112.50 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Legacy at Northstar 2nd 2,599.05 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow 39th St TH - Prairie Sky 1,338.15 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Savona 2nd 380.00 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Lil Explorers - Milestones (task 11) 604.35 0.00 10/08/2025 09/12/2025 No*** 022-061-33 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 16 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 803-000-0000-22910 Developer Escrow Wildflower 4th 206.25 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Legacy at Northstar 4th 2,497.74 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Amira 93.75 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Schiltgen - Northstar 1st 268.75 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow At Home Apts 137.50 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Kokoro Volleyball 575.60 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Wildflower 3rd 528.75 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Union Park 2nd 112.50 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Legacy at Northstar 3rd 28.75 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Gardner School 790.95 0.00 10/08/2025 09/12/2025 No*** 022-061-33 803-000-0000-22910 Developer Escrow Union Park 1st 022-061-33 Total: 12,114.59 Hoisington Koegler Group 12,114.59 IUOE Local 49 Fringe Benefit Fund IUOEHE 14,085.00 0.00 10/08/2025 011/1/2025 No20251101 101-000-0000-21713 Union Health Insurance Local 49 monthly Health Ins Prem 20251101 Total: 14,085.00 IUOE Local 49 Fringe Bene 14,085.00 Johnson Fitness & Wellness JOHNSOFI AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 17 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 269.00 0.00 10/08/2025 09/25/2025 No21-083218 703-000-0000-44040 Repairs/Maint Contractual Eqpt Treadmill Repair 21-083218 Total: 269.00 Johnson Fitness & Wellnes 269.00 Kath Fuel Oil Service Co KATH 730.00 0.00 10/08/2025 09/19/2025 No836781 101-430-3100-42120 Fuel, Oil and Fluids Oils 836781 Total: 730.00 230.89 0.00 10/08/2025 09/22/2025 No*** 836979 101-450-5200-42120 Fuel, Oil and Fluids Unleaded 150.00 0.00 10/08/2025 09/22/2025 No*** 836979 601-494-9400-42120 Fuel, Oil, and Fluids Unleaded 32.76 0.00 10/08/2025 09/22/2025 No*** 836979 101-420-2400-42120 Fuel, Oil and Fluids Unleaded 230.88 0.00 10/08/2025 09/22/2025 No*** 836979 101-430-3100-42120 Fuel, Oil and Fluids Unleaded 150.00 0.00 10/08/2025 09/22/2025 No*** 836979 602-495-9450-42120 Fuel, Oil, and Fluids Unleaded 150.00 0.00 10/08/2025 09/22/2025 No*** 836979 603-496-9500-42120 Fuel, Oil, and Fluids Unleaded 836979 Total: 944.53 650.21 0.00 10/08/2025 09/22/2025 No*** 836980 101-420-2220-42120 Fuel, Oil and Fluids Off Road 100.54 0.00 10/08/2025 09/22/2025 No*** 836980 101-450-5200-42120 Fuel, Oil and Fluids Off Road 106.00 0.00 10/08/2025 09/22/2025 No*** 836980 101-430-3100-42120 Fuel, Oil and Fluids Off Road 836980 Total: 856.75 1,138.94 0.00 10/08/2025 09/22/2025 No836981 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 18 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-430-3100-42120 Fuel, Oil and Fluids On Road 836981 Total: 1,138.94 Kath Fuel Oil Service Co T 3,670.22 Kennedy & Graven Chartered KENNGRAV 2,747.65 0.00 10/08/2025 09/17/2025 No*** 189621 101-410-1320-43040 Legal Services General Matters 62.80 0.00 10/08/2025 09/17/2025 No*** 189621 101-410-1320-43040 Legal Services Carriage Station Park 769.95 0.00 10/08/2025 09/17/2025 No*** 189621 437-480-8108-43040 Legal Fees City Hall/Fire Station Building Project 3,729.67 0.00 10/08/2025 09/17/2025 No*** 189621 601-494-9400-43040 Legal Services Amendment to DNR Water Appropriation Permit 122.00 0.00 10/08/2025 09/17/2025 No*** 189621 803-000-0000-22910 Developer Escrow Inwood 8th Addition 183.00 0.00 10/08/2025 09/17/2025 No*** 189621 803-000-0000-22910 Developer Escrow Primrose School Development 427.00 0.00 10/08/2025 09/17/2025 No*** 189621 803-000-0000-22910 Developer Escrow North Star 2nd Addition 189621 Total: 8,042.07 Kennedy & Graven Charte 8,042.07 KLJ Engineering LLC KLJINC 2,591.00 0.00 10/08/2025 09/11/2025 No6042 446-480-8129-43030 Engineering Services Hudson Blvd Imp-Seg A 2023.120 6042 Total: 2,591.00 KLJ Engineering LLC Tota 2,591.00 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 19 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Kodiak Power Solutions KODIAK 2,499.53 0.00 10/08/2025 09/5/2025 No21023943 602-495-9450-43150 Contract Services 32nd Street LS Repairs 21023943 Total: 2,499.53 395.00 0.00 10/08/2025 09/19/2025 No21482363 602-495-9450-43150 Contract Services 32nd Street LS Generator Repair 21482363 Total: 395.00 275.00 0.00 10/08/2025 09/25/2025 No21555135 703-000-0000-44040 Repairs/Maint Contractual Eqpt Generator Repair - Software Issue 21555135 Total: 275.00 720.85 0.00 10/08/2025 09/9/2025 NoKPS1839 602-495-9450-43150 Contract Services 32nd Street LS Transfer Switch KPS1839 Total: 720.85 Kodiak Power Solutions To 3,890.38 Lake Elmo Lakes Association LELAKEAS 2,000.00 0.00 10/08/2025 09/26/2025 No20250926 JC Don 101-450-5200-44302 Lakes LE Jaycees Donation to LE Lakes Assoc 20250926 JC Don Total: 2,000.00 Lake Elmo Lakes Associati 2,000.00 LRS Portables LLC LRSPORTA 1,430.00 0.00 10/08/2025 09/18/2025 No*** MP284295 101-450-5200-44120 Rentals - Buildings #19262 - Monthly PortaPotty Rntl 9/19 - 10/16 675.00 0.00 10/08/2025 09/18/2025 No*** MP284295 101-410-1110-44300 Miscellaneous #19262 - 100yr PortaPotty Rntl 9/13 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 20 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number MP284295 Total: 2,105.00 LRS Portables LLC Total: 2,105.00 Madison National Life Ins Co Inc MADISON 1,718.30 0.00 10/08/2025 010/1/2025 No1722784 101-000-0000-21708 Other Benefits Monthly Disability Ins Prem - Group 027048 1722784 Total: 1,718.30 Madison National Life Ins 1,718.30 Maroney's Sanitation Inc MARONEYS 293.00 0.00 10/08/2025 09/10/2025 No*** 0001111633 703-000-0000-43840 Refuse City Center - Sanitation 44.78 0.00 10/08/2025 09/10/2025 No*** 0001111633 602-495-9450-43840 Refuse Public Works - Sanitation 44.78 0.00 10/08/2025 09/10/2025 No*** 0001111633 101-430-3100-43840 Refuse Public Works - Sanitation 313.42 0.00 10/08/2025 09/10/2025 No*** 0001111633 101-450-5200-43840 Refuse Public Works - Sanitation 44.78 0.00 10/08/2025 09/10/2025 No*** 0001111633 601-494-9400-43840 Refuse Public Works - Sanitation 0001111633 Total: 740.76 Maroney's Sanitation Inc T 740.76 Martin Marietta Materials MARTMARM 84.46 0.00 10/08/2025 09/30/2025 No47348475 101-430-3100-42240 Str. Maint/Landscape Materials Pothole Mix AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 21 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 47348475 Total: 84.46 Martin Marietta Materials 84.46 Menards - Oakdale MENOAK 37.45 0.00 10/08/2025 09/10/2025 No12626 601-494-9400-42150 Operating Supplies Supplies 12626 Total: 37.45 35.86 0.00 10/08/2025 09/11/2025 No12671 101-410-1110-44300 Miscellaneous Caution Tape for FD/100 Yr Celebration 12671 Total: 35.86 6.98 0.00 10/08/2025 09/15/2025 No12913 101-420-2220-44040 Repairs/Maint Eqpt Truck Equipment Parts 12913 Total: 6.98 16.97 0.00 10/08/2025 09/18/2025 No13063 101-450-5200-42400 Small Tools & Minor Equipment Weed Sprayer 13063 Total: 16.97 71.82 0.00 10/08/2025 09/23/2025 No13343 101-430-3100-42210 Repair/Maint. Supplies Bridge Brick Repair 13343 Total: 71.82 14.76 0.00 10/08/2025 09/24/2025 No13407 101-450-5200-42210 Repair/Maint. Supplies Parks Hardware - Court Practice Board 13407 Total: 14.76 Menards - Oakdale Total: 183.84 METRO - INET AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 22 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number METROINE 253.13 0.00 10/08/2025 09/1/2025 No*** 2949 603-496-9500-43185 IT Support Monthly IT Support 1,883.80 0.00 10/08/2025 09/1/2025 No*** 2949 101-420-2220-43185 IT Support Monthly IT Support 501.10 0.00 10/08/2025 09/1/2025 No*** 2949 602-495-9450-43185 IT Support Monthly IT Support 1,885.90 0.00 10/08/2025 09/1/2025 No*** 2949 101-430-3100-43185 IT Support Monthly IT Support 1,072.76 0.00 10/08/2025 09/1/2025 No*** 2949 601-494-9400-43185 IT Support Monthly IT Support 728.19 0.00 10/08/2025 09/1/2025 No*** 2949 101-410-1320-43185 IT Support Monthly IT Support 113.12 0.00 10/08/2025 09/1/2025 No*** 2949 101-410-1110-43185 IT Support Monthly IT Support 1,256.01 0.00 10/08/2025 09/1/2025 No*** 2949 101-450-5200-43185 IT Support Monthly IT Support 514.17 0.00 10/08/2025 09/1/2025 No*** 2949 101-410-1520-43185 IT Support Monthly IT Support 1,302.27 0.00 10/08/2025 09/1/2025 No*** 2949 101-410-1910-43185 IT Support Monthly IT Support 1,647.55 0.00 10/08/2025 09/1/2025 No*** 2949 101-420-2400-43185 IT Support Monthly IT Support 2949 Total: 11,158.00 METRO - INET Total: 11,158.00 Metropolitan Council METCOU 64,309.79 0.00 10/08/2025 010/1/2025 No0001194031 602-495-9450-43820 Sewer Utility - Met Council Monthly Waste Water Svcs Def Rev 0001194031 Total: 64,309.79 Metropolitan Council Tota 64,309.79 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 23 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number MGX Equipment Services LLC MGXEQUIP 130.46 0.00 10/08/2025 09/30/2025 NoPSO106834-1 602-495-9450-42210 Repair/Maintenance Supplies Service Truck Latch PSO106834-1 Total: 130.46 MGX Equipment Services 130.46 Michael Lee Inc MICLEE 10,000.00 0.00 10/08/2025 09/26/2025 No2024-00636 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11435 Blazingstar Ln - 2024-00636 2024-00636 Total: 10,000.00 10,000.00 0.00 10/08/2025 09/26/2025 No2024-00795 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11459 Blazingstar Ln - 2024-00795 2024-00795 Total: 10,000.00 10,000.00 0.00 10/08/2025 09/26/2025 No2025-00107 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11566 Wildflower Dr - 2025-00107 2025-00107 Total: 10,000.00 Michael Lee Inc Total: 30,000.00 MN CLN Services Inc MNCLNS 14.04 0.00 10/08/2025 09/11/2025 No*** 1025AJ02 603-496-9500-43150 Contract Services PW Office Cleaning 66.56 0.00 10/08/2025 09/11/2025 No*** 1025AJ02 101-450-5200-43150 Contracted Services PW Office Cleaning 343.72 0.00 10/08/2025 09/11/2025 No*** 1025AJ02 101-430-3100-43150 Contract Services PW Office Cleaning 60.84 0.00 10/08/2025 09/11/2025 No*** 1025AJ02 601-494-9400-43150 Contract Services PW Office Cleaning AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 24 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 34.84 0.00 10/08/2025 09/11/2025 No*** 1025AJ02 602-495-9450-43150 Contract Services PW Office Cleaning 1025AJ02 Total: 520.00 MN CLN Services Inc Tota 520.00 MN Fire Service Cert Board MSFCB 100.00 0.00 10/08/2025 09/15/2025 No14690 101-420-2220-44330 Dues & Subscriptions Certification Reciprocity Fee - AB 14690 Total: 100.00 MN Fire Service Cert Boar 100.00 North Metro Fire & EMS NORTHMET 16,000.00 0.00 10/08/2025 09/11/2025 NoNMFE-25-010 101-420-2220-44370 Conferences & Training EMT Training for 8 @ $2000/ea NMFE-25-010 Total: 16,000.00 North Metro Fire & EMS T 16,000.00 Nuss Truck & Equipment NUSS 231.08 0.00 10/08/2025 09/19/2025 NoSWO056975-1 101-430-3100-44041 Repairs/Maint Equip S&I #20-3 - Repairs Mack SWO056975-1 Total: 231.08 231.08 0.00 10/08/2025 09/19/2025 NoSWO056976-1 101-430-3100-44041 Repairs/Maint Equip S&I #19-2 - Repairs Mack SWO056976-1 Total: 231.08 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 25 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 487.53 0.00 10/08/2025 09/19/2025 NoSWO056994-1 101-430-3100-44041 Repairs/Maint Equip S&I #21-1 - Repairs Mack SWO056994-1 Total: 487.53 Nuss Truck & Equipment T 949.69 Oakdale Rental Center Inc OAKDRC 180.00 0.00 10/08/2025 09/18/2025 NoC-206824 101-430-3100-44130 Equipment Rental 09/18/25 - Slit Seeder Rental 314000108 C-206824 Total: 180.00 Oakdale Rental Center Inc 180.00 Olsen Chain & Cable Inc OLSENCC 106.66 0.00 10/08/2025 09/18/2025 No734019 602-495-9450-42210 Repair/Maintenance Supplies Service Crane Cable 734019 Total: 106.66 Olsen Chain & Cable Inc T 106.66 Pearson Bros Inc PEARSON 224,972.92 0.00 10/08/2025 09/16/2025 No25X.137950 Req1 408-430-3100-43150 Contract Services 2025 Seal Coat Proj 25X.137950 Req 1 25X.137950 Req1 Total: 224,972.92 Pearson Bros Inc Total: 224,972.92 PreCise MRM LLC AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 26 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number PRECISEM 220.00 0.00 10/08/2025 09/17/2025 No200-2007918 101-430-3100-43190 Software Programs PreCise Fleet Mgmt Software 200-2007918 Total: 220.00 PreCise MRM LLC Total: 220.00 Raftelis RAFTELIS 887.50 0.00 10/08/2025 09/11/2025 No41444 101-410-1320-43150 Contract Services Pro Svcs Aug 1-31 41444 Total: 887.50 Raftelis Total: 887.50 Regions Hospital REGIONS 295.00 0.00 10/08/2025 09/10/2025 No3881002 101-420-2220-44300 Miscellaneous CPR Cards (Growing Explorers) 3881002 Total: 295.00 Regions Hospital Total: 295.00 Savvik Buying Group SAVVIK 94.00 0.00 10/08/2025 09/16/2025 No2930 101-420-2220-44170 Uniforms Duty Boots MM 2930 Total: 94.00 Savvik Buying Group Tota 94.00 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 27 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Schindler Elevator Corporation SCHINDLE 3,136.08 0.00 10/08/2025 07/1/2025 No8106931104 703-000-0000-44010 Repairs/Maint Contractual Bldg Annual PM/Service 07/01/25 to 06/30/26 8106931104 Total: 3,136.08 Schindler Elevator Corpora 3,136.08 Schwickert's Tecta America SCHWICKE 795.00 0.00 10/08/2025 09/17/2025 NoS510146077 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - Drain Replacement - City Ctr S510146077 Total: 795.00 490.00 0.00 10/08/2025 09/19/2025 NoS510146203 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - Council RTU - City Ctr S510146203 Total: 490.00 996.00 0.00 10/08/2025 09/22/2025 NoS510146234 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - Bay RTU Controller - City Ctr S510146234 Total: 996.00 260.00 0.00 10/08/2025 09/29/2025 NoS510146554 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - Unit 33 Noise Issue S510146554 Total: 260.00 Schwickert's Tecta America 2,541.00 Short Elliott Hendrickson, Inc SHORT 1,553.48 0.00 10/08/2025 09/11/2025 No494996 430-480-8091-45805 Other Project Costs Village Pkwy UPRR Crossg Imp 2019.122 - 24X.137223 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 28 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 494996 Total: 1,553.48 1,070.42 0.00 10/08/2025 09/15/2025 No*** 495337 442-480-8116-43030 Engineering Services OV7 Street & Util Imp 2022.119 594.68 0.00 10/08/2025 09/15/2025 No*** 495337 601-480-8116-43030 Engineering Services OV7 Street & Util Imp 2022.119 1,308.30 0.00 10/08/2025 09/15/2025 No*** 495337 602-480-8116-43030 Engineering Services OV7 Street & Util Imp 2022.119 495337 Total: 2,973.40 2,539.27 0.00 10/08/2025 09/15/2025 No495338 601-480-8123-43030 Engineering Services Stillwater Blvd Trnk Watermn Imp 2023-113 495338 Total: 2,539.27 Short Elliott Hendrickson, 7,066.15 Shred Right SHREDRIG 18.85 0.00 10/08/2025 09/17/2025 No56949 101-410-1320-43150 Contract Services Monthly Shredding Services 56949 Total: 18.85 Shred Right Total: 18.85 Sign Solutions USA SIGNSOLU 947.60 0.00 10/08/2025 09/15/2025 No*** 419269 101-430-3100-42260 Street Signs Signs & Post 594.15 0.00 10/08/2025 09/15/2025 No*** 419269 603-496-9500-42270 Repair/Maint. Supplies Signs & Post 419269 Total: 1,541.75 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 29 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Sign Solutions USA Total: 1,541.75 Stabner Electric LLC STABNER 135.00 0.00 10/08/2025 09/23/2025 No5219 602-495-9450-44030 Repairs\Maint Imp Not Bldgs Royal North Lift Station Elect Repairs 5219 Total: 135.00 Stabner Electric LLC Total: 135.00 Stantec Consulting Services Inc STANTEC 1,546.50 0.00 10/08/2025 09/12/2025 No2452875 601-480-8126-43150 Contract Services South Area Prod Wells/Treatmt 2023.116 2452875 Total: 1,546.50 32,317.95 0.00 10/08/2025 09/12/2025 No2452879 601-480-8134-43030 Engineering Services Well 2 Water Treatmt 2023.115 2452879 Total: 32,317.95 Stantec Consulting Services 33,864.45 The Tessman Company TESMAN 800.00 0.00 10/08/2025 09/16/2025 No*** S423107-IN 101-450-5200-42250 Landscaping Materials Grass Seed & Fertilizer 900.00 0.00 10/08/2025 09/16/2025 No*** S423107-IN 101-430-3100-42240 Str. Maint/Landscape Materials Grass Seed & Fertilizer 249.83 0.00 10/08/2025 09/16/2025 No*** S423107-IN 601-494-9400-42210 Repair/Maint. Supplies Grass Seed & Fertilizer S423107-IN Total: 1,949.83 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 30 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number The Tessman Company To 1,949.83 T-Mobile TMOBIL 383.85 0.00 10/08/2025 09/21/2025 No200416344-09.21 101-420-2220-43210 Telephone CAD Data - Acct #200416344 200416344-09.21 Total: 383.85 T-Mobile Total: 383.85 Tri State Bobcat TRISTATE 224.25 0.00 10/08/2025 09/17/2025 NoN17612 101-430-3100-44130 Equipment Rental Slit Seeder N17612 Total: 224.25 Tri State Bobcat Total: 224.25 Twin Town Plumbing TWINTOWN 579.50 0.00 10/08/2025 09/18/2025 No5658 601-494-9400-44040 Repairs/Maint. Equip. Ideal Tower Pump Repair 5658 Total: 579.50 Twin Town Plumbing Tota 579.50 USI Consulting Group HILDIINC 1,150.00 0.00 10/08/2025 04/30/2025 No17056 101-420-2220-43150 Contract Services Fees - Fire Relief Valuation - GASB 67 & 68 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 31 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 17056 Total: 1,150.00 USI Consulting Group Tot 1,150.00 USS Minnesota One MT LLC USSOLR 1,543.70 0.00 10/08/2025 09/17/2025 NoC250917-106521 601-494-9400-43810 Electric Utility US Solar Sunscrptn - Aug 4525 Lilly, 11975 55th C250917-106521 Total: 1,543.70 USS Minnesota One MT L 1,543.70 Viking Automatic Sprinkler VIKINGAS 300.00 0.00 10/08/2025 09/12/2025 No1025-F441234 101-430-3100-44010 Repairs/Maint Bldg Sprinkler/Fire Alarm Inspection 1025-F441234 Total: 300.00 Viking Automatic Sprinkler 300.00 Washington County WASHRADI 1,400.28 0.00 10/08/2025 09/30/2025 No232364 101-430-3100-43230 Radio Qtr 3 Radio User Fees Public Works 80282 232364 Total: 1,400.28 Washington County Total: 1,400.28 WYPYSZYNSKI, KEN & JULIE WYPYSZ 138.33 0.00 10/08/2025 09/19/2025 No20251919 UB RFD AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 32 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 601-000-0000-11501 Accounts Receivable UB Cert Refund - Overpaid Final Utility Account 20251919 UB RFD Total: 138.33 WYPYSZYNSKI, KEN & 138.33 Xcel Energy XCEL 5,278.78 0.00 10/08/2025 09/19/2025 No945239399 601-494-9400-43810 Electric Utility 4525 Lily Ave N - Well #5 Pump - 51-0013315481-4 945239399 Total: 5,278.78 3,557.00 0.00 10/08/2025 09/19/2025 No945284415 703-000-0000-43810 Electric Utility Elec Util 3880 Laverne Ave N - 51-0013935424-9 945284415 Total: 3,557.00 270.08 0.00 10/08/2025 09/19/2025 No945285946 601-494-9400-43810 Electric Utility 51-0014032224-4 - Wat Tower 120 LE Ave 945285946 Total: 270.08 58.79 0.00 10/08/2025 09/19/2025 No945295398 101-430-3100-43811 Street Lights 689 Inwood Ave Traffic Signal - #51-0013811065-2 945295398 Total: 58.79 217.57 0.00 10/08/2025 09/19/2025 No945296210 602-495-9450-43810 Electric Utility 10845 32nd St Lift Station #51-0013680215-5 945296210 Total: 217.57 18.34 0.00 10/08/2025 09/19/2025 No945307798 601-494-9400-43810 Electric Utility 3418 Lake Elmo PresRedValve #51-0014032232-4 945307798 Total: 18.34 83.76 0.00 10/08/2025 09/19/2025 No945340691 101-430-3100-43811 Street Lights 179 Keats Ave Traffic Signal - #51-0012718950-5 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 33 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 945340691 Total: 83.76 131.19 0.00 10/08/2025 09/19/2025 No945351065 602-495-9450-43810 Electric Utility 9956 Tapestry Rd Lift Station - 51-0014133900-7 945351065 Total: 131.19 32.28 0.00 10/08/2025 09/22/2025 No945426667 101-430-3100-43811 Street Lights 3014 Jamley Ave N - Street Lamp 51-4572945-7 945426667 Total: 32.28 2,367.81 0.00 10/08/2025 09/26/2025 No946271979 601-494-9400-43810 Electric Utility 2576 Inwood Booster Station - 51-0011431737-7 946271979 Total: 2,367.81 Xcel Energy Total: 12,015.60 Report Total: 784,660.20 AP-To Be Paid Proof List (10/02/2025 - 10:10 AM)Page 34 *** means this invoice number is a duplicate. STAFF REPORT DATE: October 7, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 1 for the 2025 Seal Coat Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: Pearson Bros, Inc, was awarded a construction contract on September 2nd, 2025 to complete the 2025 Seal Coat Project. The project seal coating and an initial sweep of project streets has been completed. Per the contract, a second sweeping is scheduled for mid-October. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2025 Seal Coat Project? PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 1 in the amount of $224,972.92. The request has been reviewed and payment is recommended in the amount requested. Five percent of the total payment has been withheld until the contractor’s second sweep, final cleanup of all storage areas, and all final documentation has been reviewed and confirmed. The amount retained is $11,840.68. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 1 for the 2025 Seal Coat Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 1 in the amount of $224,972.92 to Pearson Bros, Inc. for the 2025 Seal Coat Project. ATTACHMENTS: 1. Partial Pay Estimate No. 1. Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:1 From09/01/25to 09/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)1 139,770.00 SY 1.68 234,813.60 - 139,770.00 234,813.60 234,813.60 100% - 2 8.00 EA 250.00 2,000.00 - 8.00 2,000.00 2,000.00 100% - 236,813.60$ -$ 236,813.60$ -$ 236,813.60$ 100% -$ BASE BID TOTALBITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK PROTECT EXISTING THERMOPLASTIC PAVEMENT MARKING DescriptionWork CompletedMaterials Currently Stored (not in G)($)Contract Information Previous Estimate09/30/25BBASE BID% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work Completed and Materials Stored to Date (H + I)($)Bid Item No.Application Date:Application Period:Application No.:Engineer:Contractor:Project:Contract:Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Pearson Bros., Inc.2025 Seal Coat ProjectOwner:25X.137950137950Unit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.12 of 14 STAFF REPORT DATE: October 7, 2025 CONSENT TO: City Council FROM: Chad Isakson, Assistant City Engineer AGENDA ITEM: Accept Improvements and Approve Security Reduction for Easton Village 7th Addition REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Jason Stopa, Community Development Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: Chase Development, Inc. entered into a development agreement with the City for Easton Village 7th Addition on April 8, 2024. Construction of the public improvements and landscaping is now complete. ISSUE BEFORE COUNCIL: Should the City Council accept the Easton Village 7th Addition public improvements and landscaping and reduce the security amount as outlined in the Easton Village 7th Addition Development Agreement? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to accept the improvements and reduce the development security for the Easton Village 7th Addition. This request has been reviewed and is being recommended for approval in accordance with the approved Development Agreement. Approval of this reduction is contingent on the developer having a positive escrow balance in the minimum amount required by the City, and the developer being current with all payments and obligations required by the Development Agreement. The Development Security amount is recommended to be reduced as follows: Current Security Amount Proposed Security Amount 1. Easton Village 7th Addition $830,410 $284,394 The warranty periods for Easton Village 7th Addition public improvements are identified on the attached Certificate of Completion. Twenty-five percent (25%) of the original security amount for the remaining public improvement items and landscaping will be retained until the applicable warranty periods have expired and all warranty corrective work has been completed. FISCAL IMPACT: It is the City’s goal to retain at all times during the subdivision improvements a security amount that is adequate to ensure completion of all elements of the improvements as protection to the city tax payers against the potential of developer default. OPTIONS: Accept the public improvements and reduce the security amount or Do not accept the public improvements and retain the current security amount. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve the security reductions as detailed in the attached worksheet for Easton Village 7th Addition, contingent on the developer being current with all payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the City. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to accept the improvements and approve the security reduction as detailed in the attached worksheet for Easton Village 7th Addition, contingent on the developer being current with all payments and obligations in accordance with the Development Agreement. ATTACHMENTS: 1. Certificate of Completion – Easton Village 7th Addition. 2. Security Reduction Worksheet –Easton Village 7th Addition. CERTIFICATE OF COMPLETION DATE OF ISSUANCE: OCTOBER 7, 2025 OWNER: CITY OF LAKE ELMO, MN DEVELOPER: CHASE DEVELOPMENT, INC. SUBDIVISION NAME: EASTON VILLAGE 6TH AND 7TH ADDITIONS PROJECT NO.: 2021.122 This Certification of Completion applies to all work under the Development Agreement This Certification of Completion applies to the following specified parts of the Development Agreement Section 35.A – Public sanitary sewer and watermain Section 35.B – Public improvements including street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment. I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Development Agreement dated April 8, 2024. The above-mentioned improvement is hereby declared to be complete, and acceptance of this work is recommended. DATE OF COMPLETION: October 7, 2025 Chad Isakson Reg. No. 49028 Bolton & Menk, Inc. Section 35.A Warranty Period Begins January 21, 2025 and ends January 21, 2027 Section 35.B Warranty Period Begins October 7, 2025 and ends October 7, 2026 EASTON VILLAGE 7TH ADDITIONJune 30, 2026DEVELOPMENT AGREEMENT AMOUNTSCATEGORYCONSTRUCTION125%REMARKS#1#2#3#4#5#6Site Grading AgreementNANASanitary Sewer$142,816$178,52075%$133,890Watermain$184,827$231,03475%$173,275Storm Sewer$109,907$137,38475%$103,038Streets and Sidewalks$343,977$429,97175%$322,478Trails$12,150$15,18875%$11,391Surface Water FacilitiesNANAStreet Lighting$12,000$15,00075%$11,250Street Signs and Traffic Control Signs$3,925$4,90675%$3,680Private Utilities (electricity, natural gas, telephone, and cable)NANALandscaping$34,134$42,66875%$32,001Tree Preservation and RestorationNANAWetland Mitigation and BuffersNANAMonuments$2,400$3,00075%$2,250Erosion Control$58,924$73,65575%$55,241Misc.NANARecord Drawings$5,000$6,25075%$4,688TOTALS$910,060$1,137,575RELEASED AMOUNTS:$307,165$546,016$0$0$0$0CUMMULATIVE AMOUNTS:$307,165$853,181SECURITY AMOUNT REMAINING:$830,410$284,394DATE:1/21/2025 10/7/2025Time of Performance: REDUCTIONS STAFF REPORT DATE:10/7/2025 Consent TO:City Council FROM:Marty Powers, Public Works Director AGENDA ITEM: Sale of Excess and Retired Assets REVIEWED BY: Nicole Miller CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: With the acquisition of new assets, excess assets, or other assets that have reached the end of their useful life, Public Works has a surplus of assets that are no longer operational or needed to conduct city services ISSUE BEFORE COUNCIL: Should the City Council authorize staff to publicly advertise and sell excess and retired city assets consistent with the City’s Purchasing Policy? FISCAL IMPACT: Revenue generated by the sale of these assets will be added to the Vehicle Replacement Fund and/or the General Fund. Below is a list of surplus items and parcels and the anticipated sale price. Five Hunting Stands $200.00 Plastic Playground boarders $200.00 Generator $300.00 Two Light Poles $100.00 Discharge hose $ 65.00 Cutting Edges $ 50.00 Space Heater $150.00 RECOMMENDATION: “Motion to approve the sale of Excess and Retired Assets as detailed in the City’s Purchasing Policy” STAFF REPORT DATE: 10/07/2025 Consent TO: CITY COUNCIL AGENDA ITEM: Sanitary Manhole Lining FROM: Assistant Public Works Director – Adam Swanepoel REVIEWED BY: Public Works Director – Marty Powers CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: City staff has identified two sanitary manholes in the city’s infrastructure that are deteriorating faster than expected. Likely cause of this type of deterioration is the material used at the time of production. These manholes were identified during our annual residential jetting done in the Southwind development. ISSUE BEFORE CITY COUNCIL: Should City Council accept the bid from Summit Infrastructure to repair the two manholes? PROPOSAL DETAILS/ANALYSIS: Public Works Staff sought two reputable companies that complete structure repair with little or no downtime to the system. One quote was received from Summit Infrastructure in the amount of $14,385. Hiperline, using the same type of application, provided an estimate of $21,920 The quotes received are in line with other recently quoted manhole repairs. The work would include lining the interior of both manholes which are 24 and 15 feet deep with a flexible polymer that cures in several minutes. This process is being considered over digging up and replacing the concrete structure and road repair which could take over a day to complete. FISCAL IMPACT: The total estimated project cost to line the manholes is $14,385, which would be funded from the Sewer operations and maintenance budget. RECOMMENDATION: Staff is recommending the City Council accept the quote provided by Summit Infrastructure in the amount of $14,385. The Recommended motion is as follows: “Motion to approve the quote provided by Summit Infrastructure in the amount not to exceed $20,000 for the repair of two manholes in the Southwind Development”. E S T I M AT E Summit Infrast ructure LLC 6 07 Debru in Rd Com bined L ocks, WI 5 4 113 creyn olds@su m m itinfrastruct.com +1 (9 2 0) 8 0 9-3 737 www.Su m m itIn frastruct.com City of Lake Elmo to Adam Swanepoel 3880 Laverne Ave. N Lake Elmo, MN 55042 Estimate details Estimate no.: 200127 Estimate date: 09/03/2025 Project Name: Manhole Rehab Project Location: Lake Elmo #Product or service Description Qty Amount 1.Man h o le Reh ab (Tri-layer)M H-86 1 $7,670.00 2.Man h o le Reh ab (Tri-layer)M H Cir N 1 $4,990.00 3.Mob iliz ation 1 $2,225.00 Note to cus to mer Includ es : -Clean and p rep of manholes -Injection grouting of manholes if need ed -Ap p lication of p oly urea b as ed thr ee-lay er s y s tem -All mater ials and lab or to comp lete p roject -10-y ear war ranty on lab or and materials Water s up p ly to b e p rov id ed b y town E x clud es : -Sales and us e tax -Vac truck or b y p as s p ump ing s erv ices *$500 d is count for fir s t p r oject Sub total $14,885.00 Dis count -$500.00 Total $14,385.00 A ccepted date A ccep ted by token =4 722bc3 b 9 1b1491 e a 36d0fc5 5 7 3377dd 9 de2eb66 6 1 f747ea9 9 a 91ed56 7 e ce9ed8 e 3 5024fac d 2 4cadb9 8 d5c2778 fe 7 eaa Man h ole Quo t e C ustomer Adam Sw anepoel Lake Elm o, MN ASwanepoel@lakeelmo.go v (651) 747-3946 Date 8/21/2025 PO No. Mobiliza tion: $600.00 Ma nhole Loc a tion Depth (ft)Desc ription of Repair Cost 1 MH 86 24.40 Spec traSh ield , Old P rec ast, No ne leaks 13,005.20 2 MH 160397 15.60 Spec traSh ield , Old P rec ast, No ne leaks 8,314.80 Total $21,920.00 Notes: -A site visit is agreed upo n prior to mob ilization if d eemed nec essary by HIP ERLINE. -Ow ner shall be responsible fo r providing a d isposal sit e fo r all d ebris during t h e installat io n of t he Sp ec traShield Liner System . This d ebris sh all include, but not b e limited to sand , c h ip ped c onc rete, old linings, effluents, etc . -Invoice(s) will be b ased upo n field measurements and may in crease or d ec rease t he actu al invoic e/c o nt rac t/purchase o rder amou nt acc o rdingly. -Our invo ices are NET 30 D AYS, no ret ainage. A 1.5% in terest c harge per month for invo ices o ver 30 days will apply. -Sanit ary sew er man holes in clude o ur indu st ry leading 10 year warrant y; storm sewer struc t ures c o m e w ith a stan dard 1 year warranty -Removin g m anho le st eps is p art of the standard proc ess unless noted o therwise -If exc essive grou ting/leak-st o pping is requ ired (more than 5 gallon s of gro ut or 20 t ubes of gro ut), we will n ot ify c u st om er b efore p roceeding. Addit ion al gro ut ing rates are $395 per hour fo r th e truc k and c rew, $210 per gallon o f grout, and $38 per tub e of grou t Customer Name & Date ___________________________________________________ Customer Signat ure ___________________________________________________ Send I nvoice To ___________________________________________________ Thanks for t he Opportunity to Serve You! HIPERLINE 145 Field Crest Blvd NW Cokato, M N 55321 320.286.2471 STAFF REPORT DATE:October 7, 2025 Consent TO: Mayor and Councilmembers FROM: Julie Johnson, City Clerk AGENDA ITEM: Adopt Ordinance Updating Park Hours for Pickleball BACKGROUND: At the September 2, 2025 City Council Meeting, Assistant Public Works Director Swanepoel presented a summary of noise complaints received from neighbors living in close proximity to pickleball courts. Several neighbors were present and offered input on the noise issues they experience from pickleball. The City Council voted unanimously to reduce the park hours for pickleball to 8:00 a.m. – 7:00 p.m. ISSUE BEFORE COUNCIL: Should pickleball hours in city parks be amended? PROPOSAL DETAILS/ANALYSIS: Per discussion and Council direction, the City Attorney has prepared Ordinance 2025-14, amending park hours for pickleball in all city parks. FISCAL IMPACT: Legal publication fee OPTIONS: Adopt, amend or deny approval of proposed ordinance. RECOMMENDATION: Motion to adopt Ordinance 2025-14 amending pickleball hours. ATTACHMENTS: Ordinance 2025-14 1 LA515\1\1048357.v1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 2025-14 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY AMENDING CHAPTER 9.32, SECTION 9.32.060 RELATING TO PICKLEBALL COURT HOURS SECTION 1. The City Council of the City of Lake Elmo hereby ordains that Chapter 9.32 of the City’s Code of Ordinances is hereby amended by changing the following Section 9.32.060 (proposed language is underlined, deleted language is shown with strikethrough): 9.32.060 Hours Except as hereinafter provided, all public parks shall be closed from one-half hour after sunset until sunrise the following day. (a)Park facilities with operational lighting for ice rinks, tennis courts and ball fields may remain open until 10:00 p.m. as posted in each park. (b)A special permit may be issued by the city administrator or the administrator’s designee for park usage outside of the permitted hours of operation. (c)Pickleball courts within all public parks may be used between the hours of 8:00 a.m. to 7:00 p.m. No pickleball shall be played during the hours that the pickleball courts are closed. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 2025-14 was adopted on this 7th day of October, 2025, by a vote of __ Ayes and ___Nays. LAKE ELMO CITY COUNCIL ________________________________ Charles Cadenhead, Mayor ATTEST: ________________________________ Julie Johnson, City Clerk STAFF REPORT DATE:October 7, 2025 Consent TO: Mayor and Council FROM: Julie Johnson, City Clerk AGENDA ITEM: Approve November 4, 2025 Council Meeting Rescheduling BACKGROUND: The North St. Paul – Maplewood – Oakdale School District 622 will hold an election on Tuesday, November 4, 2025. This is a regularly scheduled Council Meeting date. ISSUE BEFORE COUNCIL: The Council must choose a new date for the November 4, 2025 City Council Meeting. PROPOSAL DETAILS/ANALYSIS: Minnesota State Statute 204C.03 states that city councils may not hold meetings between the hours of 6:00 a.m. and 8:00 p.m. on election day. The city will be hosting one polling location at the City Center building on election day for voters in school district 622; therefore, the regularly scheduled council meeting will need to be rescheduled. It has been past practice for the meeting to be held one day later, on Wednesday, following an election. Staff recommends moving the November 4th meeting to November 5th. FISCAL IMPACT: None OPTIONS: Council may approve the suggested Wednesday, November 5, 2025 date or choose a different date. RECOMMENDATION: Motion to reschedule the Tuesday, November 4, 2025 City Council Meeting to Wednesday, November 5, 2025 ATTACHMENTS: None STAFF REPORT DATE: October 7, 2025 Consent TO: Mayor and Councilmembers FROM: Nicole Miller, City Administrator AGENDA ITEM: Approval to Pay Airfare for ICMA Conference Attendance CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: Per the City Administrator’s contract, the city will pay up to $2000 towards the employees travel and registration expenses Administrator to attend the ICMA conference annually. This conference provides valuable opportunities for professional development, networking with peers, and learning about best practices that can be applied and benefit our community. ISSUE BEFORE COUNCIL: Will the City Council approve paying for the airfare for the City Administrator to attend the ICMA conference in Tampa FL October 25-29, 2025? DETAILS/ANALYSIS: Our personnel policy states “Attendance at training or conferences out of state is approved only if the training or conference is not available locally. All requests for out of state travel are reviewed for approval/disapproval by the city administrator.” The registration and lodging are estimated to cost $1837. Airfare is estimated to be around $200. OPTIONS: 1)Approve the payment for airfare for City Administrator to attend ICMA conference 2)Do not approve the payment for airfare for City Administrator to attend ICMA conference. RECOMMENDATION: If removed from the consent agenda: Motion to Approve the payment for airfare for City Administrator to attend ICMA conference October 25-29, 2025. ATTACHMENTS: None STAFF REPORT DATE:October 7, 2025 CONSENT TO: Mayor and Councilmembers FROM: Nicole Miller, City Administrator AGENDA ITEM: Approve City Council Letter of Support for Lake Elmo Lake Association 3M Priority 2 Grant CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On April 1, 2025 the City Council approved support for The Lake Elmo Lake Association (LELA) to submit a letter of intent for funding to improve and enhance outdoor recreational opportunities in our community. LELA has been approved to move forward with their full 3M grant application. LELA is asking for the City Council to submit a letter of support with them to include in their application materials. As part of the 3M settlement, $20 million in grant money was set aside to compensate for losses to recreational and ecological resources resulting from PFAS released by 3M. The DNR and MPCA have elected to solicit project proposals directly from the organizations and communities via a public RFP process. The lake association will submit a full application for habitat restoration including the removal of Eurasian watermilfoil (EWM) and Curly-leaf pondweed (CLP) along with restoration of the native plant community. ISSUE BEFORE COUNCIL: Does the council approve the letter of support for Lake Elmo Lake Association 3M Priority 2 grant application to remove EWM and CLP as well as restore the native plant community? PROPOSAL DETAILS/ANALYSIS: Included in your packet is the application to the 3M Priority 2 grant by The Lake Elmo Lake Association for full removal of Eurasian watermilfoil (EWM) and Curly-leaf pondweed (CLP) along with restoration of the native plant community allocated strictly for restoration of wildlife and habitats, recreational fishing related projects and non-fishing related outdoor recreation projects. FISCAL IMPACT: At this time there are no financial obligations being sought from the City of Lake Elmo. . OPTIONS: 1)Approve letter of support for Lake Elmo Lake Association’s habitat restoration through the 3M Priority 2 grant. 2)Do not approve letter of support for Lake Elmo Lake Association’s habitat restoration through the 3M Priority 2 grant. RECOMMENDATION: If removed from the consent agenda: “Motion to approve letter of support for Lake Elmo Lake Association 3M Priority 2 Grant.” ATTACHMENTS: Lake Elmo Lake Association grant application Letter of Support 1 3M PFAS Settlement Priority 2 Grant Program Application Applicant Organization: Applicant Website: Name/Title of Primary Contact: E-mail: Name/Title of Authorized Agent (if applicable): E-mail: 2 INTRODUCTION AND BACKGROUND This grant application can only be completed after previously submitting a Letter of Intent (LOI) and receiving DNR confirmation that the LOI meets the required threshold. Applicants are strongly encouraged to thoroughly review the Request for Proposal (RFP) before submitting an application. All projects will be reviewed by the DNR and MPCA Evaluation Team using the evaluation criteria detailed in the RFP. These criteria have been incorporated into this application form. A complete application will consist of the following: 1. Application form (PDF) 2. Budget table (Excel) 3. Letters of support (for applications involving multiple collaborators; any format acceptable) 4. Completed appraisal and DNR Property Information Summary (if project involves the purchase of property) 5. Preliminary designs and other supplemental information (as applicable; 10-page limit) Instructions: • Save this form locally on your computer before completing the application. • Limit responses to the text boxes provided (text not visible within the provided boxes will not be reviewed). • Submit the application electronically to the email address 3MPriority2@state.mn.us before the deadline noted online at mndnr.gov/grants/3mp2. The completed application form and other documents listed above may be submitted as separate files attached to the same email. DNR and MPCA are not responsible for any technical or logistical problems causing an application to be received late. Applications received after the deadline will not be eligible for consideration. Successful applicants are expected to be notified in Spring of 2026. If necessary, the Evaluation Team may contact applicants for additional information on project scope or scale. The DNR and MPCA commissioners will consider the Evaluation Team recommendations, availability of funding, and funding priorities, and will determine the final selection of projects to receive funding. The State reserves the right to offer grant amounts that differ than the applicant’s request. If awarded funds, grant agreements will be based on the template grant agreements found on the Office of Grants Management webpage, here (Local units of government will use the Municipal Grant Contract Agreement. Non-Governmental Organizations will use the Competitive Grant Contract Agreement for Non-Governmental Organizations). 3 PROJECT NARRATIVE Respond to each prompt and provide relevant supporting information. Limit responses to the space provided. Project Information Identify the primary category for this project. Determine the main category that best aligns with this project. If the proposed project includes aspects from multiple categories, choose the category where the majority of the project’s benefits would be focused. Choose only ONE category. Restoration of wildlife and habitats Recreational fishing related projects Non-fishing related outdoor recreation projects If the proposed project would also contribute to one or both of the other categories, indicate those secondary categories here: Restoration of wildlife and habitats Recreational fishing related projects Non-fishing related outdoor recreation projects Project title. This should align with the title of the LOI (unless scope adjustments requested by MPCA and DNR warrant updates to the title). 4 Project description, part 1. First, provide a high-level narrative description of the proposed project and its expected outcomes. Attach or include hyperlinks to relevant conceptual designs, pictures, maps, and other supplementary information, as appropriate. 5 Project Description, part 2. Second, in the table provided below, list the proposed project activities and their estimated completion dates. Include as much detail as is feasible at this stage, but at a minimum, include major project activities. Activities listed below should be consistent with activities listed in Attachment A – Budget Spreadsheet. Use the applicable number of rows. Assume a start date no earlier than July 1, 2026, and note that projects must be completed within five years. Activity Completion Date 6 Project location. Provide details about the location of the proposed project, including the area(s) in which project activities would be implemented. Attach or include an associated map that clearly labels all relevant locations. At least 50% of project activities must take place within the Priority 2 Project Area (defined in the RFP). Project scalability. Does this proposal have the ability to be scalable? For example, if the proposal were to receive 50% of the requested funding, how would that affect the proposed activities and why? Project collaborators. Use the table below to identify collaborating organizations that would be involved in project design and/or implementation and describe their specific roles. Letters of support are required from all collaborators. In addition, if the proposed project would be conducting activities on lands owned by other municipalities, groups, or individuals, letters of support from landowners are required, and such landowners should be identified in the table below. Letters can be submitted along with this application in any format. I acknowledge that letters of support from all collaborators and landowners must be submitted with this application. Name/Organization Role Receiving P2 Grant Funds? (Yes/No) 7 Evaluation Criteria Respond to each prompt and provide relevant supporting information. Limit responses to the space provided. 1. Benefits to injured resources and services. Describe how the project would deliver benefits to one or more natural resources and/or services in the Priority 2 Project Area that were injured by PFAS released by 3M, demonstrating a central focus on restoring those resources or services. (Injured natural resources and services include, but are not limited to, terrestrial, wetland, and aquatic habitats, wildlife, and nature-focused outdoor recreation opportunities.) Describe all such benefits to injured natural resources and/or services, and describe in detail how project activities would yield expected benefits. In addition: • If proposing a habitat protection/conservation project, also provide information on how imminent the threat of development is to the parcel(s) in question. • If the proposed project is part of a larger project beyond the present proposal, specifically describe the additional benefits that would result from Priority 2 funding. 8 2. Cost. Provide a comprehensive estimate of total project costs and requested funding amount for the proposed project in Attachment A – Budget Spreadsheet. Costs must be realistic and adequate for the project needs and timeframe as well as expected project benefits. Be aware that all grantees will be responsible for completing the project if total costs exceed the funding provided. I acknowledge that Attachment A – Budget Spreadsheet must be completed and submitted with this application. 3. Consistent with local, county, state, and regional planning. Describe how the project is consistent with existing local, county, state, and/or regional natural resource and recreational planning efforts. Include references to existing plans (including web links and page numbers) and explain how the project is identified in or would work synergistically with these plans. 4. Benefits multiple municipalities. Identify the specific cities or townships that would receive substantial benefits from the project. Projects benefiting multiple cities or townships may physically cross municipality boundaries or may be located in areas used by residents from multiple municipalities. Clearly explain how each of these cities or townships would benefit from the project's implementation. 9 5. Minimizes potential for additional wildlife injury or fish consumption related human health risks. As applicable, risks of PFAS-related injury to wildlife and to human health will be assessed based on the project location and proposed project activities. The proposed project location and activities are requested elsewhere in this application; do not describe them again here. Risks of non-PFAS related injury (e.g., habitat degradation, disturbance, pollution) will be assessed based on the project location, proposed project activities, and measures taken to mitigate injury. For this prompt, describe the potential non-PFAS related impacts to wildlife that may result from project activities, and describe the specific measures the project would take to minimize potential harm to wildlife and habitat. 6. Provides self-sustaining benefits. Describe the extent and type of maintenance or management, if any, that would be required for the project to yield and sustain its expected benefits over time. If maintenance or management would be required, describe non-Priority 2 funding sources and/or local support that would be available to support such maintenance and management beyond the grant period (and state the time period over which such funding or support would be available). As relevant (e.g., for habitat restoration projects), detail the specific management techniques that would be employed. 10 7. Minimizes adverse community impacts. Describe the anticipated negative impacts of the project on human communities (e.g., increased traffic, construction noise, pollution) due to both short-term and long-term actions, including the location where those impacts would occur and how long they would last. In addition, provide a list of planned mitigation measures that would be used to minimize such impacts. 8. Demonstrates equity and environmental justice. Describe how the project would benefit underserved and underrepresented populations and areas of concern for environmental justice, including communities of color, Indigenous communities, residents with low income, and those with physical or mental disabilities. More specifically, provide evidence regarding how the proposed project activities would promote fairness, reduce disparities, and enhance outcomes for these communities, including ease of access. Project evaluators will consider a) the project’s potential benefits as well as b) its geographic proximity to underserved and underrepresented communities* when evaluating project proposals. *This will be evaluated using the Understanding Environmental Justice in MN mapping tool. 11 9. Includes community engagement. Describe the planned and/or completed community outreach and/or engagement efforts associated with this project. Describe activities designed to involve community members in applicable phases of the project (e.g., design, implementation, monitoring). For those projects that anticipate substantial equity and environmental justice benefits, detail the project’s engagement with underserved and underrepresented populations here. 10. Provides public access. Describe whether and how the project would provide the public with access to restored resources and services upon project completion. More specifically, provide information about current land ownership of the project location, usage opportunities, and access fees, and explain how the project would alter or enhance these aspects. If the applicant believes public access is not applicable to the proposed project, indicate as such and explain why. If the evaluation team agrees with this assessment, the application will not be penalized. 12 11. Matching/leveraged funding. List all sources and amounts of additional funding or in-kind contributions that would be used to support the proposed project in meeting Priority 2 goals. List ONLY those funding sources that would directly contribute to meeting Priority 2 goals within the grant period and clearly indicate how each funding source is relevant to Priority 2. Descriptions should be consistent with the costs identified in Attachment A – Budget Spreadsheet. • If the proposed project is part of a larger project with a scope beyond Priority 2, costs associated with the broader project objectives are not considered as matching/leveraged funding. • Note that while projects that would use Priority 2 funding to supplant existing funding are not allowed, Priority 2 funds can be used to expand upon or enhance activities that already have dedicated funding sources; in such cases, dedicated funding sources would be considered matching/leveraged funding as long as the activities are relevant to Priority 2. Lake Elmo Lake Association Mail: PO Box 78, Lake Elmo, MN 55042 Email: lakeelmolakeassociation@gmail.com Website: lelamn.org Lake Elmo Lake Habitat Restoration Project Aquatic Invasive Species (AIS) 3 Year Treatment Plan Proposal The Lake Elmo Lake Association (LELA) worked with Meg Rattei (Barr Engineering) and Patrick Selter (PLM Lake Management) to identify an effective treatment to eradicate Eurasian Watermilfoil (EWM/HWM) and Curly Leaf Pondweed (CLP) from Lake Elmo Lake. Based on the latest research, and the successful results seen in other local lakes, LELA recommends a “Whole-Lake” Sonar A.S. (Fluridone) Fall/Spring Treatment. The Fall/Spring application consists of an initial application of fluridone completed by early October, followed by a bump application in early November. One or more additional bumps are applied in the spring following the initial treatment. This approach has been proven effective in other area lakes. Fall 2023-Spring 2024 fluridone treatments applied to Silver Lake, Long Lake, and Lake Jane yielded positive results: ● Silver Lake ○ Required 3 spring bumps (April 6, May 8, and June 12 following October application) ○ HWM declined from 71 acres in June 2023, to 3 acres in June 2024* , to “not observed” in June 2025 ● Long Lake ○ Required 2 spring bumps (April and May) ○ EWM declined from 29 acres in June 2023, to 20 acres in June 2024* , to 2 acres in Sept. 2024, to 0.2 acres in June 2025 (Long Lake was treated with diquat and ProcellaCOR in Sept. 2024 and Sept. 2025). ● Lake Jane ○ Required 2 spring bumps (April and May) ○ EWM declined from 51 acres in June 2023, to 11 acres i n June 2024* , to 0.3 acres in June 2025 * Note: The June 2024 surveys were completed while the treatment was still occurring. Fall 2022-Spring 2023 fluridone treatments applied to Lake DeMontreville and Lake Olson showed similar success: ● Lake DeMontreville ○ Required 1 spring bump (May 2 following October application) ○ EWM was “not observed” during June 2023-2025 ● Lake Olson ○ Required 1 spring bump (May 2 following October application) ○ EWM was “not observed” in June 2025 Sources: The VBWD Results of 2024 Point-Intercept Aquatic Plant Surveys report, and the results of the 2025 Point-Intercept Aquatic Plant Surveys (report in process, not yet published) Page 1 of 4 Lake Elmo Lake Association This document provides an overview of the proposed Fall 2026-Spring 2027 Fluridone Treatment for Lake Elmo Lake Treatment Plan Stakeholders Name Abbreviation Website Contact Lake Elmo Lake Association LELA www.lelamn.org LELA Board of Directors LELA BoD lakeelmolakeassociation@gmail.com Valley Branch Watershed District VBWD www.vbwd.org John Hanson - Jhanson@barr.com Barr Engineering Barr www.barr.com Meg Rattei MRattei@barr.com PLM Lake & Land Management PLM www.plmcorp.net Patrick Selter - patricks@plmcorp.net Minnesota Department of Natural Resources MNDNR https://www.dnr.state.mn.us/ Figure 1 - Lake Elmo Proposed Fluridone Treatment Page 2 of 4 Lake Elmo Lake Association Year 1 Treatment Plan Activity Activity Detail Completion Date Develop LVMP LELA BoD to work with PLM and the MNDNR to develop a Lake Vegetation Management Plan* (LVMP). *An approved LVMP is required to get the variances needed for a “whole-lake” treatment. June 2026 Year 1 Survey Lake delineation survey to identify areas of AIS - Eurasian Watermilfoil (EWM) and Curly Leaf Pondweed (CLP) June 2026 Year 1 Plan Lake Elmo Lake Association's Board of Directors to; - Review the results of the delineation survey and approve the proposed treatment plan (along with representatives from PLM and Barr) - Notify lakeshore owners on the approved 2026 treatment plan - Renew MN DNR Permit 2017-2067 for 2026 with the updated treatment plan July 2026 Year 1 Treatment Year 1 Proposed Fall / Spring Whole Lake Treatment “Whole lake” fluridone concentration of 4 parts per billion (ppb) for 90 days Initial treatment: application of fluridone @ 4ppb October 2026 Fall Bump: application of fluridone @ ~2ppb November 2026 Spring Bumps: application of fluridone @ ~2ppb April 2026 application of fluridone @ ~2ppb May 2026 (As needed): application of fluridone @ ~2ppb June 2026 Year 2 Treatment Plan Activity Activity Detail Completion Date Year 2 Survey & Plan Repeat the Delineation Survey and Treatment Plan steps outlined in Year 1 (2026) for Year 2 (2027). June 2027 Year 2 Treatment Treatment of any remaining areas of EWM (with ProcellaCOR or a combination of ProcellaCOR and diquat) and CLP (with diquat) to remove fully from the lake. July 2027 Year 3 Treatment Plan Activity Activity Detail Completion Date Year 3 Survey & Plan Repeat the Delineation Survey and Treatment Plan steps outlined in Year 1 (2026) for Year 3 (2028). June 2028 Year 3 Treatment (As needed) Treatment of any remaining areas of EWM (with ProcellaCOR or a combination of ProcellaCOR and diquat) and CLP (with diquat) to remove fully from the lake. July 2028 Page 3 of 4 Lake Elmo Lake Association Figure 2 - History of EWM delineated acres vs treated acres 2012 - 2025 Figure 3 - AIS detected in Lake Elmo 2020 - 2025 Page 4 of 4 Imagery Source: Washington County (2023) 0 300 600 900 Feet !;N Barr Footer: ArcGISPro 3.3.2, 2025-03-14 15:04 File: I:\Client\VBWD\District\Work_Orders\Lake_Monitoring\Maps\Reports\2025\Lake Elmo Letter of Intent\Lake Elmo Letter of Intent.aprx Layout: Figure 1 - Lake Elmo Proposed Fluridone Treatment User: kac2 FIGURE 1 Lake Elmo Proposed Fluridone Treatment Lake Elmo (82010600) Washington County Valley Branch Watershed District D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D !. !. !. !. !( !( !( !(!(!( !( !( !( !(!( Treatment Area #1 129.01 acres Average Depth: 7.83 ft Fluridone: 15.5 ppb 456717 Lake Elmo Ave N2 8 t h S t N 20th St N 2 5 t h S t N 32nd St N 24th St N30th St N 31st St N 20th Street Ct NEurasian Watermilfoil Survey Results (June 2024) D Not Observed !.Visual Only (None on Rake) !(Density = 1 !(Density = 2 !(Density = 3 !(Density = 4 Proposed Fluridone Treatment Area (Whole Lake Concentration = 4 ppb) Prepared by Margaret Rattei and Kelly Wild, Barr Engineering, for Valley Branch Watershed District based on results of a plant delineation survey done by Matt Berg, Endangered Resource Services, LLC on June 20, 2024. The Valley Branch Watershed District prepared this map to assist the Lake Elmo Lake Association. Background Imager: ESRI World Topo Basemap 0 3,250 6,500 9,750 Feet !;N Barr Footer: ArcGISPro 3.3.2, 2025-03-14 11:55 File: I:\Client\VBWD\District\Work_Orders\Lake_Monitoring\Maps\Reports\2025\Lake Elmo Letter of Intent\Lake Elmo Letter of Intent.aprx Layout: Figure 2 - Priority 2 Project Area User: kac2 FIGURE 2 Priority 2 Project Area Lake Elmo (82010600) Washington County Valley Branch Watershed District Afton Woodbury Lake Elmo Oakdale West Lakeland Township Newport Lakeland Denmark TownshipCottage Grove Maplewood North Saint Paul Lakeland Shores Lake Saint Croix Beach Maplewood Saint Marys Point Landfall Lake Elmo Lake Elmo Project Area Boundary 3M Settlement Priority 2 Communities MAP EXTENT Lake Elmo The mission of the City of Lake Elmo is to provide planned, quality public services consistent with the City’s character in a fiscally responsible manner in partnership with our community. The City of Lake Elmo | 3880 Laverne Ave N | Lake Elmo | MN 55042 October 7, 2025 Lake Elmo Lake Association PO Box 78, Lake Elmo, MN 55042 RE: City Council Letter of Support for Lake Elmo Lake Association for 3M PFAS Settlement Priority 2 Grant Dear 3M Co-Trustees, On behalf of the City of Lake Elmo City Council, we are writing to express our strong support for Lake Elmo Lake Association Habitat Restoration Project. This initiative represents a vital investment in the long-term health of our lake ecosystem, the surrounding community, and the diverse species that depend on this habitat. The lake has long been an essential resource for recreational users/wildlife, but in recent years it has faced increasing challenges, including elevated PFOS concentrations and the introduction of aquatic invasive species. The proposed restoration project includes the removal of Eurasian Watermilfoil (EWM) and Curly Leaf Pondweed (CLP). The City Council recognizes this project will have lasting positive impacts including: Restoring critical habitat for fish, birds, and other wildlife. Improving enjoyable recreation for our residents and visitors. The City Council commends and supports the Lake Elmo Lake Association efforts in the restoration of Lake Elmo to enhance the use of the lake for the entire community. These efforts will ensure that Lake Elmo remains a thriving natural resource for current and future generations. Thank you for your consideration and for supporting initiatives that strengthen the health of our natural resources and the vitality of our community. Sincerely, Charles Cadenhead, Mayor Jeff Holtz, Councilmember Nick Dragisich, Councilmember Nick Kragness, Councilmember Matt Hirn, Councilmember 1 STAFF REPORT DATE:10/7/2025 Consent Agenda TO:City Council FROM:Sophia Jensen, Senior City Planner AGENDA ITEM: Street Renaming Request – Knightsbridge Lane North REVIEWED BY: Jason Stopa, Community Development Director Anthony Svoboda, Assistant Fire Chief Dustin Kalis, Fire Chief CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The City received a request from Washington County to correct the street naming within Northstar 2nd Addition. The street was listed on the final plat as Knightsbridge Trail North when it should have been listed as Knightsbridge Lane North. Trail is reserved for streets with a through connection. This change would allow the final plat to be consistent with the approved preliminary plans and the Washinton County Street Naming and Addressing Manual. ISSUE BEFORE THE CITY COUNCIL: The City Council is being asked to decide on the proposed street name change. PROPOSAL ANALYSIS: Below is a depiction of the street to be renamed from Knightsbridge Trail N to Knightsbridge Lane N. 2 FISCAL IMPACT: None. OPTIONS: Approve the proposed name change. Amend the proposed name change. Deny the proposed name change. RECCOMENDATION: Staff recommend the City Council, as part of the consent agenda, approve the proposed amendment as presented by Staff. If removed from the consent agenda, Staff recommends the following motion: “MOVE TO ADOPT ORDINANCE 2025-15 CHANGING THE STREET NAME OF KNIGHTSBRIDGE TRAIL N TO KNIGHTSBRIDGE LANE N FOR NORTHSTAR 2ND ADDITION” “ MOVE TO ADOPT RESOLUTION 2025-061 AUTHORIZING PUBLICATION SUMMARY OF ORIDNIANCE 2025-15.” ATTACHMENTS: Ordinance 2025-15 Resolution 2025-061 1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 2025-15 AN ORDINANCE CHANGING THE STREET NAME OF KNIGHTSBRIDGE TRAIL NORTH TO KNIGHTSBRIDGE LANE NORTH WITHIN NORTHSTAR 2ND ADDITION FINAL PLAT SECTION 1. The City Council of the City of Lake Elmo hereby renames Knightsbridge Trail North as platted in the Northstar 2nd Addition Final Plat: SECTION 2. Subd. 1. For the purpose of this ordinance, the terms defined in this section shall have the meanings ascribed to them. Subd. 2. Existing Street Name. The term existing street name shall mean the name by which a street is designated on the Northstar 2nd Addition Final Plat. Subd 3. New Street Name. The term new street name shall mean the name by which a street shall be known from and after the effective date of this ordinance. SECTION 4. The City is being asked to consider a request by Washington County to correct the street naming within Northstar 2nd Addition from Knightsbridge Trail N to Knightsbridge Lane N as shown in Exhibit A; and SECTION 5. The Existing Street Name of Knightsbridge Trail North as designated on the Northstar 2nd Addition Final Plat shall have a New Street Name of Knightsbridge Lane North. SECTION 6. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 7. Adoption Date. This Ordinance 2025-15 was adopted on this 7th day of October 2025, by a vote of ___ Ayes and ___ Nays. LAKE ELMO CITY COUNCIL ________________________________ Charles Cadenhead, Mayor ATTEST: ________________________________ Julie Johnson, City Clerk 2 This Ordinance 2025-15 was published on the _____ day of October 2025 Exhibit A CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2025-061 RESOLUTION AUTHORIZING PUBLICATION OF A SUMMARY OF ORDINANCE 2025-15 WHEREAS, the Lake Elmo City Council has adopted Ordinance No. 2025-15 an ordinance that amends Lake Elmo City Code Section: 5.12.120 WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo that the City Clerk shall cause the following summary of Ordinance No. 2025-15 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 2025-15, an ordinance that amends the City Code language. The following is a summary of the adopted ordinance language: This resolution addresses Ordinance No. 2025-15 which amends the street name within Northstar 2nd Addition from Knightsbridge Trail North to Knightsbridge Lane North. For consistency with the Washington County manual and preliminary plat approvals. The full text of Ordinance 2025-15 is available for inspection at Lake Elmo City Offices during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public location within the City. Dated: October 7th, 2025 ____________________________________ Charles Cadenhead, Mayor ATTEST: ____________________________________ Julie Johnson, City Clerk (SEAL) 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-066 RESOLUTION APPROVING THE INWOOD TOWNHOMES 1ST ADDITION EASEMENT VACATION WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, M/I Homes of Minneapolis/St. Paul, LLC. (the “Applicant”) submitted an application to the City of Lake Elmo for an easement vacation, for the property legally described on the attached Exhibit A (the “Property”), a copy of the easement vacation is on file in the City of Lake Elmo Community Development Department; and WHEREAS, the proposed Inwood Townhomes 1st Addition Easement Vacation request includes an existing drainage and utility easement that is to be vacated and rededicated within the Final Plat; WHEREAS, the easement to be vacated is further depicted on Exhibit B attached hereto; and WHEREAS, pursuant to Minnesota Statutes Section 412.851, the City scheduled a public hearing for October 7th, 2025, to consider the proposed vacation of the Drainage and Utility Easements; and WHEREAS, notice of the public hearing was posted, published in the City’s official newspaper, and mailed to the owners of affected properties, all in accordance with the law; and WHEREAS, the City held the public hearing on the proposed vacations on October 7th 2025 at which hearing all interested parties were heard; and WHEREAS, following the public hearing, the City determined that the vacation of the Drainage and Utility Easements are in the public interest because replacement of easements will be dedicated to the City in the Inwood Townhomes 1st Addition final plat. WHEREAS, the City Council reviewed the Inwood Townhomes 1st Addition Easement Vacation at its meeting held on October 7th, 2025, and made the following findings of fact: 1.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation is generally consistent with the Preliminary Plat and PUD Plans as approved by the City of Lake Elmo on June 17th 2025. 2 2.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation Plans are consistent with the intent of the 2040 Lake Elmo Comprehensive Plan and the 2040 Land Use Map for this area. 3.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation Plan complies with the general intent of the High Density Residential (HDR) zoning district with PUD modifications. 4.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation Plan generally complies with the Lake Elmo Design Guidelines and Standards Manual. 5.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation generally complies with the City’s Subdivision regulations. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the Inwood Townhomes 1st Addition Easement Vacation subject to the following conditions: 1.The City hereby declares that the Drainage and Utility Easements depicted in Exhibit A are vacated upon all of the following conditions being satisfied: a.The Inwood Townhomes 1st Addition Final Plat that includes the drainage and utility easements required by the City; 2.Upon satisfaction of all of the above conditions, the City is to prepare, and the developer is to present, to the Washington County Auditor a notice that the City has completed these vacation proceedings and record with Washington County Recorder the notice of completion of the vacation proceedings. Passed and duly adopted this 7th day of October 2025 by the City Council of the City of Lake Elmo, Minnesota. ____________________________________ Mayor Charles Cadenhead ATTEST: ____________________________________ Julie Johnson, City Clerk Resolution 2025-____ Exhibit A Easement Vacation Description 3 Resolution 2025-___ Exhibit B Easement Vacation Depiction 4 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-067 RESOLUTION APPROVING THE INWOOD TOWNHOMES 1ST ADDITION FINAL PLAT AND PLANNED UNIT DEVELOPMENT (PUD) WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, M/I Homes of Minneapolis/St. Paul, LLC. (the “Applicant”) submitted an application to the City of Lake Elmo for a final plat and planned unit development (PUD) called Inwood Townhomes 1st Addition, for the property legally described on the attached Exhibit A (the “Property”), a copy of the final plat and PUD is on file in the City of Lake Elmo Community Development Department; and WHEREAS, the final plat is for Inwood Townhomes 1st Addition, which will include 54 single family attached residential lots in addition to two common lots and nine outlots; and WHEREAS, the final plat is further depicted on Exhibit B attached hereto; and WHEREAS, the applications for Final Plat and PUD were not found by the city to be complete until September 4th 2025; and WHEREAS, the City Council considered the final plat at its October 7th 2025, meeting and hereby makes the following findings of fact: 1.That all the requirements of City Code Section 103.00.100 related to the Final Plans and Final Plat have been met by the Applicant. 2.That the Inwood Townhomes 1st Addition Final Plat and PUD Plan consists of 54 townhome lots. 3.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation is generally consistent with the Preliminary Plat and PUD Plans as approved by the City of Lake Elmo on June 17th 2025. 4.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation Plans are consistent with the intent of the 2040 Lake Elmo Comprehensive Plan and the 2040 Land Use Map for this area. 5.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation Plan complies with the general intent of the High Density Residential (HDR) zoning district with PUD modifications. 6.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation Plan generally complies with the Lake Elmo Design Guidelines and Standards Manual. 7.That the Inwood Townhomes 1st Addition Final Plat, PUD, and Easement Vacation generally complies with the City’s Subdivision regulations. 2 NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the Inwood Townhomes 1st Addition final plat and PUD subject to the following conditions: 1.The applicant shall fully address all comments in the following review memos, as may be subsequently revised, to the satisfaction of the City: a.City Engineer’s memo dated September 26th 2025 b.City Attorney Plat Opinion dated September 25th 2025; c.City Landscape Architect’s memo dated September 25th 2025; and d.City Fire Chief’s memo dated September 23rd 2025; 2.That the applicant shall obtain all necessary permits including but not limited to all applicable City permits (building, grading, sign, etc.), NPDES/SWPPP permits and South Washington Watershed District approval before starting any construction activities. 3.The applicant/developer is responsible, at their own expense, for installing all required right of way improvements. 4.If applicable, a storm water maintenance and easement agreement in a form acceptable to the City shall be executed and recorded with the final plat. 5.If landscaping is proposed in the City’s Right of Way, a landscape and irrigation license agreement in a form acceptable to the City shall be executed and recorded with the final plat. 6.The developer or applicant shall enter into a Developer’s Agreement with the City. Such Agreement must be approved by the City Attorney and by the City Council and recorded with the final plat. 7.The applicant/developer shall provide the City a fee in lieu of park land dedication as required by Section 103.00.150, less any applicable credits, to be paid prior to recording of the final plat. 8.A sign permit will be required for any signage installed on site, and signage must comply with applicable city standards. 9.If necessary, the applicant shall provide the City with a copy of written permission for any off-site grading work and storm sewer discharges to adjacent properties before starting any site work, grading and as part of any final plat or final PUD application. 10.That the Applicant must record the final plat within 180 days after City Council approval or the final plat shall be considered void unless a request for a time extension is submitted in writing and approved by the City Council. Passed and duly adopted this 7th day of October, 2025, by the City Council of the City of Lake Elmo, Minnesota. ____________________________________ Mayor Charles Cadenhead ATTEST: ____________________________________ Julie Johnson, City Clerk 3 Resolution 2025-____ Exhibit A Legal Description of Subject Property Abstract Property Outlot A, Inwood, Washington County, Minnesota. And Outlot B, Inwood Sixth Addition, Washington County, Minnesota. Torrens Certificate No. 81980 Outlot N, Inwood, according to the plat thereof on file and of record in the office of the Registrar of Titles in and for Washington County, Minnesota. Torrens Certificate No. 81980 Outlot P, Inwood, according to the plat thereof on file and of record in the office of the Registrar of Titles in and for Washington County, Minnesota. 4 Resolution 2025-___ Exhibit B Final Plat STAFF REPORT DATE:10/7/2025 REGULAR TO: CITY COUNCIL AGENDA ITEM: Sunfish Lake Letter of Support - MN/3M PFAS Settlement Priority 2 FROM: Assistant Public Works Director – Adam Swanepoel REVIEWED BY: Public Works Director - Marty Powers CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: As part of the 3M settlement, $20 million in grant money was set aside to compensate for losses to recreational and ecological resources resulting from PFAS released by 3M. The DNR and MPCA have collected project proposals directly from the organizations and communities via a public RFP process. The Friends of Sunfish Lake Park submitted three separate proposals for funds from this Priority 2 allotment. All three were selected to move onto the application process. The three proposals include: Forest and Trail Restoration in Sunfish Lake Park $1.8 Million Sunfish Lake Boardwalk $500,000 Sunfish Lake Fish Advisory $100,000 ISSUE BEFORE CITY COUNCIL Does City Council support the projects proposed by the Friends of Sunfish Lake Park? PROPOSAL DETAILS/ANALYSIS: The first proposal focused on restoring Sunfish Lake Park by eliminating buckthorn and replanting native species in the area. These funds would be used to fund three more years of buckthorn removal and manage the re-establishment of buckthorn in the 180 acres of Sunfish Lake Park for an additional two years. The second project is the construction of a Boardwalk across the West side of Sunfish Lake. installation will greatly improve access to Sunfish Lake for Park users as an amenity on each side of the lake. A 300- foot boardwalk would be constructed on city property and would allow for a full loop of the trail system. The boardwalk would add the opportunity for catch-and-release fishing, birdwatching, dip-netting activities, and observing the water lilies. The third project proposed is to conduct testing on fish within Sunfish Lake. The project would consist of testing two species of fish and establish a fish advisory for those species. Staff are supportive of continuing the buckthorn removal and elimination project and are supportive of the fish testing project. Staff don’t have strong feelings either way on the boardwalk but do want to note it will have future maintenance impacts after 2031 that will include lumber replacement for the railing and walkway, and routine staining/sealing. Clearing snow off the boardwalk in the winter is not recommended as the use of shovels or equipment will continue to create damage that will shorten the life of the bridge. The grant proposal would cover some maintenance costs up to 2031. Keep in mind damage to the board walk from trees falling is a possibility and would create other maintenance costs. The Park Commission has been supportive of continuing the buckthorn removal project and the potential Boardwalk. They have not been asked to provide feedback on the fish testing. FISCAL IMPACT: There is no financial obligation at this time. RECOMMENDATION: “Motion to support and submit letters of support from the City of Lake Elmo for the Friends of Sunfish Lake Park.” STAFF REPORT DATE: October 7, 2025 REGULAR TO: City Council FROM: Ashley Monterusso, City Planner & Jason Stopa, Community Development Director AGENDA ITEM: RFP Former Fire Station and Parks Building CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND The City issued an RFP for the Former Fire Station and Parks Buildings on June 17, 2025. The best proposal as decided by the reviewing body (the RFP Reviewing Committee) was selected as Tap & Ladder/Machete and is being recommended to City Council -- the second and third choices have be determined as alternates. Tap & Ladder/Machete won the majority vote for first place and subsequently a motion was passed unanimously (10- 0) to recommend the proposal to City Council. RFP Timeline: • Phase I Environmental Assessment has been completed • Phase II is underway with an estimated completion date this fall. At which point the City will know if a Required Action Plan (RAP) is required. • RFP issued June 17, 2025 • Formal Inquiry period ended July 17, 2025, and responses were issued with an addendum on July 24, 2025. • Submittals were due August 14, 2025. o The City received nine submissions • Scorecards were due the first week of September 2025. Staff used scores to determine the top three applicants based on average score and quantity of score cards in the top three. • The three finalists were notified on September 5, 2025. • A SPC EDA meeting was held on September 17, 2025, to discuss and interview the top three proposals and make a final recommendation to City Council. • The RFP Reviewing Committee voted to recommend “Proposal A” – Tap & Ladder and Machete DETAILS: To learn more about the Reviewing Committee’s recommendation, it is recommended that the City Council view the Special EDA Meeting broadcast from September 17, 2025. The summary below is an excerpt from the proposers' original proposal. Some language has been slightly modified or omitted for clarity and brevity. Tap & Ladder/Machete Summary Team: Brian Heidt and Amanda Urban, in partnership with Julian Ocampo Summary: Brian Heidt and Amanda Urban, in partnership with Julian Ocampo, propose to transform these two landmark properties into welcoming, locally owned destinations that preserve their historic character while introducing fresh, modern amenities. Downtown Lake Elmo currently lacks a true, community-focused dining hub; our plan addresses this gap by creating two vibrant gathering places that offer great food, distinctive beverages, and year-round opportunities for connection. The site will be acquired in one joint plan, but proportionally divided, allocating approximately 30% to the Parks Building and 70% to the Fire Station, based on final project square footage and coordination with city officials. • Tap & Ladder – Former Fire Station (Land Use: Permitted) The Fire Station will be transformed into Tap & Ladder, a self-pour taphouse and casual dining restaurant with approximately 150 seats. Guests will enjoy an approachable menu—burgers, brats, fish fry, and unique signature dishes—alongside a 28-tap self-pour wall, craft sodas, and locally inspired cocktails. Indoor spaces will include flexible seating, a dedicated children’s play area, and heritage displays honoring Lake Elmo’s fire service and local veterans. Full-view garage doors and a spacious patio will create a seamless indoor-outdoor experience, with seasonal events and community programming year-round. • Machete Cocina Mexicana – Parks Building (Land Use: Permitted) The Parks Building will become the second location of Machete Cocina Mexicana, a bold, chef-driven concept already thriving on the southwest side of Woodbury. Known for its vibrant flavors, handcrafted tortillas, and signature “Quesadillota,” Machete will bring authentic Mexican cuisine and a curated beverage program to the Old Village. A patio overlooking Lions Park will create a lively connection between the restaurant and surrounding public spaces. Parking Requirements (both restaurants): Note: Parking requirements may be waived in the Village Mixed-Use District (VMX), recognizing the availability of on-street and shared parking facilities. 105.12.410 Off-Street Parking • Estimated range: ~47-65 spaces *actual number of spaces subject to change with full application • Provided off-street parking: 30-50 spaces NEXT STEPS The next steps include: 1. Ordering a survey, completing a minor subdivision, and establishing easements 2. Ordering an appraisal to establish fair market value 3. Beginning negotiating and determining conditions requested by the city FISCAL IMPACT: • Estimated build-out costs: o $980,760 (Fire Station) o $704,220 (Parks Building) • Estimated FTE (not including construction): o Tap & Ladder: 3 Full Time Employees/ 20 Part Time Employees o Machete: 3 Full Time Employee/ 17 Part Time Employees • Purchase Price: $750,000 ISSUE BEFORE CITY COUNCIL: Does City Council want to accept the recommendation from the RFP Review Committee to move forward with the selected proposal from Tap & Ladder and Machete team to purchase the former Fire Station and Parks Building? OPTIONS: 1. Accept the proposal recommended by the RFP Review Committee 2. Do not accept the proposal recommended by the RFP Review Committee 3. Table item for further discussion MOTION: Motion to accept the EDA Committee’s recommendation and begin negotiations to sell the Former Fire Station and Parks Building to the Tap & Ladder and Machete team. ATTACHMENTS: • Scoring matrix (Not available to the public – data privacy laws) • Top three proposals (Not available to the public – data privacy laws) Old Fire Station Parks BuildingRFP EDA Committee’s RecommendationCouncil Meeting | October 7, 2025 Background •The City issued an RFP for the Former Fire Station and Parks Buildings on June 17, 2025. •The City received nine proposals and the three receiving the highest scores were determined to be the finalists •The proposals were presented to the EDA RFP Committee and the committee voted to recommend Tap & Ladder/Machete to City Council -- the second and third choices are alternates. •Tap & Ladder/Machete won the majority vote for first place and subsequently a motion was passed unanimously (10-0) to recommend the proposal to City Council. Summary •Brian Heidt and Amanda Urban, in partnership with Julian Ocampo, propose to transform these two landmark properties into welcoming, locally owned destinations that preserve their historic character while introducing fresh, modern amenities. •The site will be acquired in one joint plan, but proportionally divided, allocating approximately 30% to the Parks Building and 70% to the Fire Station, based on final project square footage and coordination with city officials. Tap & Ladder – Former Fire Station (Land Use: Permitted) The Fire Station will be transformed into Tap & Ladder, a self-pour taphouse and casual dining restaurant with approximately 150 seats. Guests will enjoy an approachable menu—burgers, brats, fish fry, and unique signature dishes—alongside a 28-tap self-pour wall, craft sodas, and locally inspired cocktails. Indoor spaces will include flexible seating, a dedicated children’s play area, and heritage displays honoring Lake Elmo’s fire service and local veterans. Full-view garage doors and a spacious patio will create a seamless indoor-outdoor experience, with seasonal events and community programming year-round. Machete Cocina Mexicana – Parks Building (Land Use: Permitted) •The Parks Building will become the second location of Machete Cocina Mexicana, a bold, chef-driven concept already thriving on the southwest side of Woodbury. Known for its vibrant flavors, handcrafted tortillas, and signature “Quesadillota,” Machete will bring authentic Mexican cuisine and a curated beverage program to the Old Village. A patio overlooking Lions Park will create a lively connection between the restaurant and surrounding public spaces. Economic Impact •Economic Impact (both restaurants): •Estimated build-out costs: •$980,760 (Fire Station) •$704,220 (Parks Building) •Estimated FTE (not including construction): •Tap & Ladder: 3 Full time/ 20 Part time employees •Machete: 3 Full time/ 17 Part time employees Parking Requirements (for all uses): Note: Parking requirements may be waived in the Village Mixed-Use District (VMX), recognizing the availability of on-street and shared parking facilities. 105.12.410 Off-Street Parking • Estimated range: ~47-65 spaces *actual number of spaces subject to change with full application • Provided off-street parking: 30-50 spaces Purchase Price: $750,000 or 150,000 less than appraised value, whichever is less Issue Before the Council Does City Council want to accept the recommendation from the RFP Review Committee to move forward with the selected proposal from Tap & Ladder and Machete team to purchase the former Fire Station and Parks Building? OPTIONS 1. Accept the proposal recommended by the RFP Review Committee 2. Do not accept the proposal recommended by the RFP Review Committee 3. Table item for further discussion MOTION Motion to accept the EDA Committee’s recommendation and begin negotiations to sell the Former Fire Station and Parks Building to the Tap & Ladder and Machete team. BEEHIVE vs. CAD Utility Data Maxar | Esri Community Maps Contributors, Metropolitan Council, MetroGIS, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS Powered by Esri Legend 3507 High Point Drive North Bldg. 1 – Suite E130 Oakdale, MN 55128 Phone: (651) 704-9970 Bolton-Menk.com CSAH 14 (CSAH 17 to LAYTON) WATERMAIN IMPROVEMENTS Lake Elmo, MN OCTOBER 7, 2025 Council authorizes the preparation of Plans and Specifications. JANUARY 20, 2026 Council approves Plans and Specifications and orders Advertisement for Bids. FEBRUARY 19, 2026 Project Bid Date: Receive contractor Bids. MARCH 3, 2026 Council accepts Bids and awards Contract. APRIL 7, 2026 Conduct Pre-Construction meeting and issue Notice to Proceed. · AUGUST 21, 2026 Substantial Completion. · SEPTEMBER 25, 2026 Final Completion. Client: City of Lake ElmoProject: CSAH 14 Watermain ReplacementTASK NO.WORK TASK DESCRIPTIONProject ManagerMike WarnerDesign EngineerProject ManagerChad IsaksonSurvey ManagerRon AlwinGraduate SurveyorJeff CornellSurvey Field TechnicianSurvey Crew(2-person)ClericalCourtney MaulTotal HoursTotal Cost1.0 Project Management 24 0 0 0 0 0 0 0 24 $4,9002.0 Preparation of Plans and Specs and Contract Documents 65 240 39 4 6 2 18 7 381 $68,9003.0 Bidding 6 5 2 0 0 0 0 11 24 $3,800TOTAL HOURS95 245 41 4 6 4 18 18 429AVERAGE HOURLY RATE$204.00 $160.00 $188.00 $205.00 $140.00 $195.00 $390.00 $124.00SUBTOTAL$19,380 $39,200 $7,708 $820 $840 $780 $7,020 $2,232$77,600TOTAL FEEBOLTON & MENK, INC.CSAH 14 Watermain ReplacementCity of Lake Elmo, Minnesota STAFF REPORT DATE:October 7, 2025 REGULAR TO: City Council FROM: Nate Stanley, City Engineer AGENDA ITEM: Authorize Plans and Specifications for the CSAH 14 Watermain Improvements, from CSAH 17 (north leg) to Layton Avenue. REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer Jack Griffin, Municipal Sr. Project Manager. CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: The city recently completed the Old Village Capital Improvement program that was constructed in 7 phases. As part of that program, sanitary sewer was extended throughout the Old Village, the streets were reconstructed with a new and improved storm sewer system, and the aged watermain pipes were replaced. The only remaining watermain from the original Old Village system is the 6-inch diameter main along Stillwater Boulevard (CSAH 14), in part because the roadway has not been improved and currently is not planned for improvement in the County’s 5-year CIP. The segment of watermain along Stillwater Boulevard (CSAH 14), from the north leg of Lake Elmo Avenue (CSAH 17) to Layton Avenue, has experienced significant signs of aging and fatigue, resulting in 7 watermain breaks in the past 6 years with 5 of those breaks occurring the past 3 years. The pipe segment was originally constructed with the Old Village water system in the mid 1960’s and is now beyond its useful service life. ISSUE BEFORE COUNCIL: Should the City Council authorize preparation of plans and specifications for the CSAH 14 Watermain Improvements, from CSAH 17 (north leg) to Layton Avenue? PROPOSAL DETAILS/ANALYSIS: Staff is proposing to initiate the preliminary and final design phase services to replace this approximately 1,900 LF segment of watermain in 2026. Engineering and public Works have been working with Washington County to identify a preliminary alignment for the new watermain to be located beneath the existing centerline or drive lanes so that the watermain does not need to be relocated in the future when the County reconstructs Stillwater Boulevard through the downtown area. As part of the design services, the future roadway profile will also be evaluated and the watermain installed at added depths to mitigate potential impacts from future changes in the roadway elevation. The watermain will be installed using directional drilling to minimize roadway impacts and closures with full excavations required at hydrants and tie-in locations (see anticipated excavation locations on the attached location map). A 14-inch HDPE pipe will be installed (equivalent 12-inch watermain) to replace the existing 6-inch watermain to complete a trunk network loop in support of the recent expansion of the Old Village area. A project schedule is attached and outlines the implementation timeframe to ready the improvements for construction in 2026. The schedule proposes a February bid date to position the project for potentially favorable pricing. To meet this early bid date, it will be important to complete the topographic survey along the project corridor prior to winter snow cover. FISCAL IMPACT: $77,600 to be paid from the Water Enterprise Fund for design phase services. A high level preliminary cost estimate for the total project is roughly $850,000, based on a $330 per foot bid price of directional drilling from the I-94 Forcemain bids. RECOMMENDATION: Staff is recommending that the City Council authorize design phase services for the CSAH 14 Watermain Improvements, from CSAH 17 (north leg) to Layton Avenue. The recommended motion for this action is as follows: “Move to authorize Bolton and Menk, Inc. to prepare plans and specifications in the amount of $77,600 for the CSAH 14 Watermain Improvements, from CSAH 17 (north leg) to Layton Avenue”. ATTACHMENTS: 1.Project Location Map. 2.Project Schedule. 3.Engineer’s Fee Estimate. Date Type Due date for packet Order Agenda Section Agenda item 10/14/2025 CC Workshop 10/7/25 1 Old City Hall Facility Review 2 Paid Family Medical Leave (PFML) 3 Open Burning Permits - Review Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6 10/21/2025 CC Meeting 10/14/25 1 Regular Agenda Quarterly Goals Update Consent Agenda LMCIT Renewal & Liability Waiver Regular Agenda 3rd Quarter Dashboards Regular Agenda 2026 Street & Utility - Public Improvement Hearing Regular Agenda Landfill Solar Regular Agenda Highpointe Crossing Comprehensive Plan Amendment Regular Agenda Limerick EAW Regular Agenda Adopt Final Assessment Roll for 2025 Street & Utility Improvements Regular Agenda Adopt Final Assessment Roll for Stillwater Area School District Utility Improvements 11/4/2025 CC Meeting 10/28/25 Consent Agenda Approve Light up Lake Elmo Special Event Permit Consent Agenda Creamery RLS Regular Agenda Tree Fund/ROW Trees 11/12/2025 CC Workshop 11/4/25 Rental Review Levy discussion-scenarios CIP-future projects discussion 11/18/2025 CC Meeting 11/11/25 Consent Agenda Approve Liquor License Renewals Consent Agenda Approve Massage Therapy License Renewals Consent Agenda East Metro Training Facility Amended JPA Regular Agenda SVF Plan Benefit Level Increase Regular Agenda TAP Presentation? 12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills Consent Agenda Reappoint Parks Commissioners Consent Agenda Reappoint EDA Commissioners Consent Agenda Reappoint Planning Commissioners Consent Agenda Assessments for Delinquent Utilities 12/9/2025 CC Workshop 12/2/25 Lake Elmo-No wake Future Council Agenda Items *Please note: This list is subject to change* Communications Plan Social Media Training PH notice process discussion 12/16/2025 CC Meeting 12/9/25 Consent Agenda Consent Agenda Regular 2026 Budgets & Levies Regular 2026 - 2035 CIP Regular 2026 Fee Schedule 1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds Consent Agenda Designate Official Publication Newspaper of Record Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy Consent Agenda Designate Authority for EFT Payments Consent Agenda Appoint City Attorney (Civil and Prosecution) Consent Agenda Appointing Deputy Clerk Regular Agenda Appoint Acting Mayor Regular agenda Ramsey Washington Cable Commission Appointment Regular agenda Council School Liaison Appointment Consent Agenda Appoint City Engineer Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids 1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW 1/20/2026 CC Meeting 1/13/2026