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Home My WebLink About11-05-2025 City Council Meeting PacketCity Council Meeting Wednesday, November 5, 2025 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Public Comments/Inquiries Approval Of Minutes Consent Agenda Approve Payments And Disbursements APPROVE PAYMENTS AND DISBURSEMENTS.PDF Approve Light Up Lake Elmo Special Event Permit LIGHT UP LAKE ELMO.PDF Approve Massage Therapy License Renewal MASSAGE THERAPY LICENSE RENEWAL.PDF Approve Woodbury Athletic Association Charitable Gambling Permit COUNCIL MEMO WAA CHARITABLE GAMBLING PERMIT.PDF PREMISES PERMIT RESOLUTION - PART BARN.PDF Approve Lions Park Playground Replacement LIONS PARK PLAYGROUND REPLACEMENT.PDF Approve 2025 Crack Seal Project Pay Request 2025 CRACK SEAL PROJECT PAY REQUEST.PDF Accept Graf Family Park Bench Donation GRAF FAMILY DONATION.PDF Accept Lake Elmo Pickleball Friends Donation LE PICKLEBALL DONATION.PDF Approve Registered Land Survey No. 132 APPROVE REGISTERED LAND SURVEY.PDF RESOLUTION 2025 -074 APPROVING RLS 132.PDF REGISTERED LAND SURVEY ATTACHMENTS.PDF Approve Wildflower 4th Addition Landscape Security Reduction LANDSCAPE SECURITY RELEASE - WILDFLOWER 4TH ADDITION.PDF Approval Of Public Works Director Job Description And Authorize Recruitment For The Position PUBLIC WORKS DIRECTOR RECRUITMENT.PDF Approve Interim Public Works Director COUNCIL MEMO -INTERIM PW DIRECTOR.PDF Regular Agenda Washington County Draft CIP Comments COUNCIL MEMO APPROVE CITY COMMENTS -COUNTY 2026 -2030 CIP.PDF WASHINGTON COUNTY DRAFT CIP ATTACHMENTS.PDF PRESENTATION WASHINGTON COUNTY DRAFT CIP COMMENTS.PDF Tree Fund - Right -Of-Way (ROW) Boulevard Tree Program Community Development Director Stopa Presenting COUNCIL MEMO TREE FUND.PDF ORD 2025 -16 - TREE FUND.PDF TREE PROGRAM W FAQS.PDF PRESENTATION TREE FUND TEXT AMENDMENT.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. D. E. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: F. 1. Documents: 2. Documents: G. H. 1. Documents: I. City Council MeetingWednesday, November 5, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of MinutesConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove Light Up Lake Elmo Special Event PermitLIGHT UP LAKE ELMO.PDFApprove Massage Therapy License RenewalMASSAGE THERAPY LICENSE RENEWAL.PDFApprove Woodbury Athletic Association Charitable Gambling PermitCOUNCIL MEMO WAA CHARITABLE GAMBLING PERMIT.PDFPREMISES PERMIT RESOLUTION - PART BARN.PDFApprove Lions Park Playground Replacement LIONS PARK PLAYGROUND REPLACEMENT.PDF Approve 2025 Crack Seal Project Pay Request 2025 CRACK SEAL PROJECT PAY REQUEST.PDF Accept Graf Family Park Bench Donation GRAF FAMILY DONATION.PDF Accept Lake Elmo Pickleball Friends Donation LE PICKLEBALL DONATION.PDF Approve Registered Land Survey No. 132 APPROVE REGISTERED LAND SURVEY.PDF RESOLUTION 2025 -074 APPROVING RLS 132.PDF REGISTERED LAND SURVEY ATTACHMENTS.PDF Approve Wildflower 4th Addition Landscape Security Reduction LANDSCAPE SECURITY RELEASE - WILDFLOWER 4TH ADDITION.PDF Approval Of Public Works Director Job Description And Authorize Recruitment For The Position PUBLIC WORKS DIRECTOR RECRUITMENT.PDF Approve Interim Public Works Director COUNCIL MEMO -INTERIM PW DIRECTOR.PDF Regular Agenda Washington County Draft CIP Comments COUNCIL MEMO APPROVE CITY COMMENTS -COUNTY 2026 -2030 CIP.PDF WASHINGTON COUNTY DRAFT CIP ATTACHMENTS.PDF PRESENTATION WASHINGTON COUNTY DRAFT CIP COMMENTS.PDF Tree Fund - Right -Of-Way (ROW) Boulevard Tree Program Community Development Director Stopa Presenting COUNCIL MEMO TREE FUND.PDF ORD 2025 -16 - TREE FUND.PDF TREE PROGRAM W FAQS.PDF PRESENTATION TREE FUND TEXT AMENDMENT.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents:5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: F. 1. Documents: 2. Documents: G. H. 1. Documents: I. City Council MeetingWednesday, November 5, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of MinutesConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove Light Up Lake Elmo Special Event PermitLIGHT UP LAKE ELMO.PDFApprove Massage Therapy License RenewalMASSAGE THERAPY LICENSE RENEWAL.PDFApprove Woodbury Athletic Association Charitable Gambling PermitCOUNCIL MEMO WAA CHARITABLE GAMBLING PERMIT.PDFPREMISES PERMIT RESOLUTION - PART BARN.PDFApprove Lions Park Playground ReplacementLIONS PARK PLAYGROUND REPLACEMENT.PDFApprove 2025 Crack Seal Project Pay Request2025 CRACK SEAL PROJECT PAY REQUEST.PDFAccept Graf Family Park Bench DonationGRAF FAMILY DONATION.PDFAccept Lake Elmo Pickleball Friends DonationLE PICKLEBALL DONATION.PDFApprove Registered Land Survey No. 132APPROVE REGISTERED LAND SURVEY.PDFRESOLUTION 2025 -074 APPROVING RLS 132.PDFREGISTERED LAND SURVEY ATTACHMENTS.PDFApprove Wildflower 4th Addition Landscape Security ReductionLANDSCAPE SECURITY RELEASE - WILDFLOWER 4TH ADDITION.PDFApproval Of Public Works Director Job Description And Authorize Recruitment For The Position PUBLIC WORKS DIRECTOR RECRUITMENT.PDFApprove Interim Public Works DirectorCOUNCIL MEMO -INTERIM PW DIRECTOR.PDFRegular AgendaWashington County Draft CIP CommentsCOUNCIL MEMO APPROVE CITY COMMENTS -COUNTY 2026 -2030 CIP.PDFWASHINGTON COUNTY DRAFT CIP ATTACHMENTS.PDF PRESENTATION WASHINGTON COUNTY DRAFT CIP COMMENTS.PDF Tree Fund - Right -Of-Way (ROW) Boulevard Tree Program Community Development Director Stopa Presenting COUNCIL MEMO TREE FUND.PDF ORD 2025 -16 - TREE FUND.PDF TREE PROGRAM W FAQS.PDF PRESENTATION TREE FUND TEXT AMENDMENT.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:F.1.Documents: 2. Documents: G. H. 1. Documents: I. STAFF REPORT Date: November 4, 2025 Consent TO: Mayor and City Council FROM: Michael Kuehn, Finance AGENDA ITEM: Payments and Disbursements REVIEWED BY: Clarissa Hadler, Finance Director BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH/Chks $ 171,160.14 Payroll 10/30/25 ACH/Chks $ 8,322.87 Accounts Payable AP 092525 CC Stmt ACH/Chks $ 625,578.17 Accounts Payable AP 110525 TOTAL $ 805,061.18 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 805,061.18 ATTACHMENTS: 1. Accounts Payable – proof lists (AP 092525 CC Stmt, AP 110525) To Be Paid Proof List 10/20/2025 - 2:09PM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:09186.09.2025 - AP 092525 CC Stmt Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Elan Financial Services CARDMBR 19.88 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1110-44300 Miscellaneous Cncl - Rosa Fridas - 100 yr anniv 94.71 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1110-44300 Miscellaneous Cncl - Office Max - Banners 100 yr anniv 1,708.43 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1110-44300 Miscellaneous Cncl - NextDayFlyers - Banners 100 yr anniv 15.38 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1110-44300 Miscellaneous Cncl - Asian Invasion - 100 yr anniv 116.03 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1110-44300 Miscellaneous Cncl - Asian Invasion - 100 yr anniv 140.98 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1320-42000 Office Supplies Adm - Amazon - Supplies 98.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1320-43190 Software Programs Adm - Constant Contact - Monthly 76.76 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002 29.91 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1320-44300 Miscellaneous Adm - Cub Foods - Meeting Snacks 148.84 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1320-44370 Conferences & Training Adm - EZ Cater - Meals for Training 184.78 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1520-44300 Miscellaneous Fin - CC Fee/Int 275.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1520-44370 Conferences & Training Fin-MNGFOA-Training 38.38 0.00 10/20/2025 09/25/2025 No*** 20250925 101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002 15.37 0.00 10/20/2025 09/25/2025 No*** 20250925 AP-To Be Paid Proof List (10/20/2025 - 2:09 PM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-410-1910-44300 Miscellaneous Plng - Lands End - Logo Beanie 70.41 0.00 10/20/2025 09/25/2025 No*** 20250925 101-420-2220-44300 Miscellaneous FD - Holiday - Vehicle Wash 909.04 0.00 10/20/2025 09/25/2025 No*** 20250925 101-420-2400-43190 Software Programs Bldg - ESRI - Subscription 330.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-420-2400-43190 Software Programs Bldg - Bluebeam - Subscription 156.78 0.00 10/20/2025 09/25/2025 No*** 20250925 101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002 1,187.90 0.00 10/20/2025 09/25/2025 No*** 20250925 101-430-3100-42210 Repair/Maint. Supplies PW - Abra Equipmt - Seppi Mower Parts 153.52 0.00 10/20/2025 09/25/2025 No*** 20250925 101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002 412.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-430-3100-44370 Conferences & Training PW - Esch Consulting - Leadership Trng 183.97 0.00 10/20/2025 09/25/2025 No*** 20250925 101-430-3100-44370 Conferences & Training PW - APWA - Fall Workshop - JC 71.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-450-5200-42210 Repair/Maint. Supplies PW - Midwest Fence - Fencing Repairs 99.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-450-5200-43150 Contracted Services PW - Surveymonkey 115.14 0.00 10/20/2025 09/25/2025 No*** 20250925 101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002 180.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-450-5200-44370 Conferences & Training PW - MN Fall Expo for 4 180.00 0.00 10/20/2025 09/25/2025 No*** 20250925 101-450-5200-44370 Conferences & Training PW - MN Fall Expo for 4 18.50 0.00 10/20/2025 09/25/2025 No*** 20250925 601-494-9400-42000 Office Supplies PW - Target - Go Pro long charger 30.47 0.00 10/20/2025 09/25/2025 No*** 20250925 601-494-9400-42210 Repair/Maint. Supplies PW - Northern Tool - Inwood Tower Pressure Gauge 273.58 0.00 10/20/2025 09/25/2025 No*** 20250925 601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002 26.60 0.00 10/20/2025 09/25/2025 No*** 20250925 601-494-9400-44300 Miscellaneous PW - Kwik Trip - Coffee etc - Leadership 400.00 0.00 10/20/2025 09/25/2025 No*** 20250925 601-494-9400-44370 Conferences & Training PW - MNRWA - AS 400.00 0.00 10/20/2025 09/25/2025 No*** 20250925 601-494-9400-44370 Conferences & Training PW - MNRWA - JM AP-To Be Paid Proof List (10/20/2025 - 2:09 PM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 121.78 0.00 10/20/2025 09/25/2025 No*** 20250925 602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002 40.73 0.00 10/20/2025 09/25/2025 No*** 20250925 603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002 20250925 Total: 8,322.87 Elan Financial Services Tot 8,322.87 Report Total: 8,322.87 AP-To Be Paid Proof List (10/20/2025 - 2:09 PM)Page 3 *** means this invoice number is a duplicate. To Be Paid Proof List 10/29/2025 - 2:23PM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00001.11.2025 - AP 110525 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number AMAZON Amazon Capital Services 42.99 0.00 11/05/2025 010/14/2025 No*** 1LF4-9DFN-CJV3 101-450-5200-42150 Operating Supplies Dog Park Bags 157.18 0.00 11/05/2025 010/14/2025 No*** 1LF4-9DFN-CJV3 602-495-9450-42150 Operating Supplies 94 LS Replacmt Hr Mtr 126.99 0.00 11/05/2025 04/14/2025 No*** 1LF4-9DFN-CJV3 601-494-9400-42000 Office Supplies HDMI Cable 1LF4-9DFN-CJV3 Total: 327.16 114.73 0.00 11/05/2025 010/27/2025 No1TP3-1QFQ-QLQC 602-495-9450-44010 Repairs/Maint Bldgs PW Shop HVAC Filters 1TP3-1QFQ-QLQC Total: 114.73 AMAZON Total: 441.89 AMRENG American Engineering Testing Inc 3,481.80 0.00 11/05/2025 010/23/2025 NoINV-292683 449-480-8133-43030 Engineering Services 2025 St & Util Imp 25X.137240 INV-292683 Total: 3,481.80 1,278.40 0.00 11/05/2025 010/22/2025 NoINV-292797 430-480-8091-45805 Other Project Costs Village Pkwy UPRR Crossg Imp 24X.137223 INV-292797 Total: 1,278.40 2,177.30 0.00 11/05/2025 010/23/2025 NoINV-293156 404-000-0000-43030 Engineering Services Reid Park Parking Lot Imp 25X.138288 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number INV-293156 Total: 2,177.30 AMRENG Total: 6,937.50 BLACKBUR Blackburn Mfg Co 128.37 0.00 11/05/2025 010/9/2025 NoIN0017603 101-430-3100-42150 Operating Supplies Curb Markers - Snowplow IN0017603 Total: 128.37 BLACKBUR Total: 128.37 CENTURY Century College 575.00 0.00 11/05/2025 010/29/2025 No1327016 101-420-2220-44370 Conferences & Training Fire Inspector I - JH 1327016 Total: 575.00 CENTURY Total: 575.00 CINTAS Cintas Corp 19.00 0.00 11/05/2025 010/15/2025 No*** 4246628840 601-494-9400-44170 Uniforms Uniforms 4.38 0.00 11/05/2025 010/15/2025 No*** 4246628840 603-496-9500-44170 Uniforms Uniforms 10.88 0.00 11/05/2025 010/15/2025 No*** 4246628840 602-495-9450-44170 Uniforms Uniforms 20.78 0.00 11/05/2025 010/15/2025 No*** 4246628840 101-450-5200-44170 Uniforms Uniforms 107.33 0.00 11/05/2025 010/15/2025 No*** 4246628840 101-430-3100-44170 Uniforms Uniforms 107.46 0.00 11/05/2025 010/15/2025 No*** 4246628840 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4246628840 Total: 269.83 21.32 0.00 11/05/2025 010/22/2025 No*** 4247371435 601-494-9400-44170 Uniforms Uniforms AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 4.92 0.00 11/05/2025 010/22/2025 No*** 4247371435 603-496-9500-44170 Uniforms Uniforms 12.21 0.00 11/05/2025 010/22/2025 No*** 4247371435 602-495-9450-44170 Uniforms Uniforms 23.32 0.00 11/05/2025 010/22/2025 No*** 4247371435 101-450-5200-44170 Uniforms Uniforms 120.42 0.00 11/05/2025 010/22/2025 No*** 4247371435 101-430-3100-44170 Uniforms Uniforms 227.65 0.00 11/05/2025 010/22/2025 No*** 4247371435 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4247371435 Total: 409.84 CINTAS Total: 679.67 CINTASTX Cintas Corp 505.33 0.00 11/05/2025 010/20/2025 No4247057291 703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr 4247057291 Total: 505.33 CINTASTX Total: 505.33 COMPAC Companion Animal Control 1,773.20 0.00 11/05/2025 08/31/2025 No20250831 101-420-2700-43150 Contract Services Monthly Animal Control Svcs 20250831 Total: 1,773.20 1,813.40 0.00 11/05/2025 09/30/2025 No20250930 101-420-2700-43150 Contract Services Monthly Animal Control Svcs 20250930 Total: 1,813.40 COMPAC Total: 3,586.60 CREHOM Creative Homes Inc 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe01 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3564 Knightsbridge Trl AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20251023EscRe01 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe02 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3574 Knightsbridge Trl 20251023EscRe02 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe03 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3579 Knightsbridge Trl 20251023EscRe03 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe04 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3582 Knightsbridge Trl 20251023EscRe04 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe05 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3590 Knightsbridge Trl 20251023EscRe05 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe06 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3594 Knightsbridge Trl 20251023EscRe06 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe07 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3597 Knightsbridge Trl 20251023EscRe07 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe08 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3602 Knightsbridge Trl 20251023EscRe08 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe09 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3610 Knightsbridge Trl 20251023EscRe09 Total: 10,000.00 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe10 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3644 Knightsbridge Ln 20251023EscRe10 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe11 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3648 Knightsbridge Ln 20251023EscRe11 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No20251023EscRe12 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3652 Knightsbridge Ln 20251023EscRe12 Total: 10,000.00 CREHOM Total: 120,000.00 CTYSTP City of Saint Paul 1,059.38 0.00 11/05/2025 010/11/2025 NoIN63756 101-430-3100-42240 Str. Maint/Landscape Materials Pothole Mix IN63756 Total: 1,059.38 CTYSTP Total: 1,059.38 DUDDECKS Duddeck's Property Maintenance 95.04 0.00 11/05/2025 09/26/2025 No*** 14805 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 11/05/2025 09/26/2025 No*** 14805 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 11/05/2025 09/26/2025 No*** 14805 601-494-9400-43150 Contract Services City Lawn mowing 3,222.26 0.00 11/05/2025 09/26/2025 No*** 14805 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 11/05/2025 09/26/2025 No*** 14805 101-430-3100-43150 Contract Services City Lawn mowing 14805 Total: 5,000.40 95.04 0.00 11/05/2025 010/3/2025 No*** 14806 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 11/05/2025 010/3/2025 No*** 14806 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 11/05/2025 010/3/2025 No*** 14806 601-494-9400-43150 Contract Services City Lawn mowing 3,222.26 0.00 11/05/2025 010/3/2025 No*** 14806 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 11/05/2025 010/3/2025 No*** 14806 101-430-3100-43150 Contract Services City Lawn mowing 14806 Total: 5,000.40 DUDDECKS Total: 10,000.80 ECMPUB ECM Publishers Inc 68.00 0.00 11/05/2025 08/29/2025 No1063953 101-410-1320-43510 Legal Publishing Public Notice - Insurance Bids 1063953 Total: 68.00 382.50 0.00 11/05/2025 09/19/2025 No1066403 803-000-0000-22910 Developer Escrow Limerick 1066403 Total: 382.50 212.50 0.00 11/05/2025 09/19/2025 No1066404 449-480-8133-43510 Legal Notices Public Notice - 2025 Streets Assmt Hearing 1066404 Total: 212.50 170.00 0.00 11/05/2025 09/19/2025 No1066405 450-480-8135-43510 Legal Notices Publishing Public Notice - Stillwatr Sch Dist Assmt Hearing 1066405 Total: 170.00 204.00 0.00 11/05/2025 09/26/2025 No1067261 451-480-8138-43510 Legal Notices Publishing Public Notice - 2026 Street Imp Hearing 1067261 Total: 204.00 85.00 0.00 11/05/2025 09/26/2025 No1067262 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 803-000-0000-22910 Developer Escrow Inwood Townhomes 1067262 Total: 85.00 105.00 0.00 11/05/2025 010/3/2025 No1068166 803-000-0000-22910 Developer Escrow Creamery 1068166 Total: 105.00 85.00 0.00 11/05/2025 010/10/2025 No1069153 101-410-1320-43510 Legal Publishing Public Notice - Ord 2025-14 - PBall Crt Hrs 1069153 Total: 85.00 42.50 0.00 11/05/2025 010/10/2025 No1069154 101-410-1910-43510 Legal Publishing Public Notice - Ord 2025-15 - Street Renaming 1069154 Total: 42.50 ECMPUB Total: 1,354.50 ELECPMP Electric Pump Inc 101,695.00 0.00 11/05/2025 010/14/2025 No34459 602-480-8136-43150 Contract Services I-94 Lift Station Forcemain Imp 25X.138495 34459 Total: 101,695.00 ELECPMP Total: 101,695.00 GREATAFS GreatAmerica Financial Services 262.43 0.00 11/05/2025 010/16/2025 No*** 40363658 101-410-1320-44040 Repairs/Maint Eqpt Monthly Copier-Adm-020-1844896-000 262.44 0.00 11/05/2025 010/16/2025 No*** 40363658 101-410-1520-44040 Repairs/Maint Contractual Eqpt Monthly Copier-Fina-020-1844896-000 267.44 0.00 11/05/2025 010/16/2025 No*** 40363658 101-420-2400-44040 Repairs/Maint Eqpt Monthly Copier-Bldg-020-1863070-000 267.44 0.00 11/05/2025 010/16/2025 No*** 40363658 101-410-1910-44040 Repairs/Maint Contractual Eqpt Monthly Copier-Plng-020-1863070-000 40363658 Total: 1,059.75 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number GREATAFS Total: 1,059.75 GROEPPER Groepper Tree Farm 1,200.00 0.00 11/05/2025 010/16/2025 No20251016 Reid-6 101-450-5200-42250 Landscaping Materials Reid Park Trees (6) 20251016 Reid-6 Total: 1,200.00 GROEPPER Total: 1,200.00 HANSON Hanson Builders 10,000.00 0.00 11/05/2025 010/23/2025 No2024-01029 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3656 Knightsbridge Ln - 2024-01029 2024-01029 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2024-01162 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3634 Knightsbridge Trl - 2024-01162 2024-01162 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00020 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3606 Knightsbridge Trl - 2025-00020 2025-00020 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00073 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3587 Knightsbridge Trl - 2025-00073 2025-00073 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00084 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3578 Knightsbridge Trl - 2025-00084 2025-00084 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00090 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3611 Knightsbridge Trl - 2025-00090 2025-00090 Total: 10,000.00 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00117 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3627 Knightsbridge Trl - 2025-00117 2025-00117 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00263 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3614 Knightsbridge Trl - 2025-00263 2025-00263 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00328 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3601 Knightsbridge Trl - 2025-00328 2025-00328 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00331 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3618 Knightsbridge Trl - 2025-00331 2025-00331 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/23/2025 No2025-00371 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3586 Knightsbridge Trl - 2025-00371 2025-00371 Total: 10,000.00 HANSON Total: 110,000.00 HAWKINS Hawkins Inc 110.00 0.00 11/05/2025 010/15/2025 No7225474 601-494-9400-42160 Chemicals Well Chemicals 7225474 Total: 110.00 HAWKINS Total: 110.00 HUGHES1 JOYCE, HUGHES 226.89 0.00 11/05/2025 010/23/2025 No20251023 UB Rfd 601-000-0000-11501 Accounts Receivable UB Cert UB Refund 3817 Innsdale Ave N 20251023 UB Rfd Total: 226.89 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number HUGHES1 Total: 226.89 INNOVAT Innovative Office Solutions LLC 106.63 0.00 11/05/2025 09/8/2025 NoIN4925799 101-410-1320-42000 Office Supplies Supplies IN4925799 Total: 106.63 22.88 0.00 11/05/2025 09/23/2025 No*** IN4938284 101-410-1320-42000 Office Supplies Supplies 35.88 0.00 11/05/2025 09/23/2025 No*** IN4938284 101-410-1520-42000 Office Supplies Supplies IN4938284 Total: 58.76 51.35 0.00 11/05/2025 010/22/2025 No*** IN4961620 101-410-1520-42000 Office Supplies Supplies 45.99 0.00 11/05/2025 010/22/2025 No*** IN4961620 101-410-1910-42000 Office Supplies Supplies IN4961620 Total: 97.34 INNOVAT Total: 262.73 IRONMALT Iron Maltese Athletics 500.00 0.00 11/05/2025 010/22/2025 No20251022Trng 101-420-2220-44370 Conferences & Training Health/Wellness Training 20251022Trng Total: 500.00 IRONMALT Total: 500.00 IUOEHE IUOE Local 49 Fringe Benefit Fund 14,085.00 0.00 11/05/2025 012/1/2025 No20251201 101-000-0000-21713 Union Health Insurance Local 49 monthly Health Ins Prem 20251201 Total: 14,085.00 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number IUOEHE Total: 14,085.00 KATH Kath Fuel Oil Service Co 251.12 0.00 11/05/2025 010/17/2025 No*** 838989 101-450-5200-42120 Fuel, Oil and Fluids Unleaded 150.00 0.00 11/05/2025 010/17/2025 No*** 838989 601-494-9400-42120 Fuel, Oil, and Fluids Unleaded 26.60 0.00 11/05/2025 010/17/2025 No*** 838989 101-420-2400-42120 Fuel, Oil and Fluids Unleaded 251.12 0.00 11/05/2025 010/17/2025 No*** 838989 101-430-3100-42120 Fuel, Oil and Fluids Unleaded 150.00 0.00 11/05/2025 010/17/2025 No*** 838989 602-495-9450-42120 Fuel, Oil, and Fluids Unleaded 150.00 0.00 11/05/2025 010/17/2025 No*** 838989 603-496-9500-42120 Fuel, Oil, and Fluids Unleaded 838989 Total: 978.84 500.00 0.00 11/05/2025 010/17/2025 No*** 838990 101-430-3100-42120 Fuel, Oil and Fluids Off-Road 458.25 0.00 11/05/2025 010/17/2025 No*** 838990 101-420-2220-42120 Fuel, Oil and Fluids Off-Road 157.94 0.00 11/05/2025 010/17/2025 No*** 838990 101-450-5200-42120 Fuel, Oil and Fluids Off-Road 838990 Total: 1,116.19 805.74 0.00 11/05/2025 010/17/2025 No838991 101-430-3100-42120 Fuel, Oil and Fluids On-Road 838991 Total: 805.74 KATH Total: 2,900.77 KWIKTR Kwik Trip Inc 472.13 0.00 11/05/2025 09/30/2025 No316313 - 093025 101-420-2220-42120 Fuel, Oil and Fluids Fuel - Lake Elmo Fire Dept - 00316313 316313 - 093025 Total: 472.13 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number KWIKTR Total: 472.13 LASKOW LASKOWSKI, MARCUS 200.00 0.00 11/05/2025 010/29/2025 No20251029 UB Rfd 601-000-0000-11501 Accounts Receivable UB Cert OVERPAID FINAL UTILITY BILL 2962 JONQUIL TRL N 20251029 UB Rfd Total: 200.00 LASKOW Total: 200.00 LRSPORTA LRS Portables LLC 1,430.00 0.00 11/05/2025 010/16/2025 NoMP286583 101-450-5200-44120 Rentals - Buildings #19262 - Monthly PortaPotty Rntl 10/17 - 11/13 MP286583 Total: 1,430.00 LRSPORTA Total: 1,430.00 MAKE Make The Move Training, LLC 1,400.00 0.00 11/05/2025 010/22/2025 No25-01 101-420-2220-44370 Conferences & Training Health/Wellness Training 25-01 Total: 1,400.00 MAKE Total: 1,400.00 MARONEYS Maroney's Sanitation Inc 293.00 0.00 11/05/2025 010/8/2025 No*** 0001120455 703-000-0000-43840 Refuse City Center - Sanitation 44.78 0.00 11/05/2025 010/8/2025 No*** 0001120455 602-495-9450-43840 Refuse Public Works - Sanitation 44.78 0.00 11/05/2025 010/8/2025 No*** 0001120455 101-430-3100-43840 Refuse Public Works - Sanitation 313.42 0.00 11/05/2025 010/8/2025 No*** 0001120455 101-450-5200-43840 Refuse Public Works - Sanitation 44.78 0.00 11/05/2025 010/8/2025 No*** 0001120455 601-494-9400-43840 Refuse Public Works - Sanitation AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 0001120455 Total: 740.76 MARONEYS Total: 740.76 MENOAK Menards - Oakdale 41.43 0.00 11/05/2025 010/21/2025 No14850 101-430-3100-42210 Repair/Maint. Supplies Sign Bench Improvements 14850 Total: 41.43 82.97 0.00 11/05/2025 010/22/2025 No14941 101-430-3100-44010 Repairs/Maint Bldg Thermostats - PW Office 14941 Total: 82.97 MENOAK Total: 124.40 MENSTW Menards - Stillwater 52.38 0.00 11/05/2025 010/16/2025 No61930 101-450-5200-42400 Small Tools & Minor Equipment Small Tools 61930 Total: 52.38 39.98 0.00 11/05/2025 010/22/2025 No62237 101-430-3100-42210 Repair/Maint. Supplies Shop Supplies 62237 Total: 39.98 MENSTW Total: 92.36 METROINE METRO - INET 337.00 0.00 11/05/2025 010/29/2025 No3042 101-420-2220-43185 IT Support Email 365 License - DL 3042 Total: 337.00 METROINE Total: 337.00 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 13 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number OAKDRC Oakdale Rental Center Inc 63.98 0.00 11/05/2025 010/28/2025 No208459 101-430-3100-42120 Fuel, Oil and Fluids Forklift Propane/Fuel 208459 Total: 63.98 OAKDRC Total: 63.98 PRECISEM PreCise MRM LLC 220.00 0.00 11/05/2025 010/22/2025 No200-2008654 101-430-3100-43190 Software Programs PreCise Fleet Mgmt Software 200-2008654 Total: 220.00 PRECISEM Total: 220.00 PREFERDS Preferred Striping LLC 450.00 0.00 11/05/2025 010/19/2025 No2025-711 101-430-3100-43150 Contract Services PW Striping shop floor 2025-711 Total: 450.00 PREFERDS Total: 450.00 ROBERTHO Robert Thomas Homes 10,000.00 0.00 11/05/2025 010/27/2025 No20251027EscRe01 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3472 Knightsbridge Trl 20251027EscRe01 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/27/2025 No20251027EscRe02 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3521 Knightsbridge Trl 20251027EscRe02 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/27/2025 No20251027EscRe03 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10965 37th St 20251027EscRe03 Total: 10,000.00 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 14 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 10,000.00 0.00 11/05/2025 010/27/2025 No20251027EscRe04 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10969 37th St 20251027EscRe04 Total: 10,000.00 10,000.00 0.00 11/05/2025 010/27/2025 No20251027EscRe05 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10970 37th St 20251027EscRe05 Total: 10,000.00 ROBERTHO Total: 50,000.00 SAFEAS SafeAssure Consultants Inc 740.23 0.00 11/05/2025 09/2/2025 No*** 3860 101-430-3100-44370 Conferences & Training 2025 Annual Safety Training 740.23 0.00 11/05/2025 09/2/2025 No*** 3860 101-450-5200-44370 Conferences & Training 2025 Annual Safety Training 600.00 0.00 11/05/2025 09/2/2025 No*** 3860 101-420-2400-44370 Conferences & Training 2025 Annual Safety Training 740.23 0.00 11/05/2025 09/2/2025 No*** 3860 601-494-9400-44370 Conferences & Training 2025 Annual Safety Training 740.23 0.00 11/05/2025 09/2/2025 No*** 3860 602-495-9450-44370 Conferences & Training 2025 Annual Safety Training 620.00 0.00 11/05/2025 09/2/2025 No*** 3860 603-496-9500-44370 Conferences & Training 2025 Annual Safety Training 3860 Total: 4,180.92 SAFEAS Total: 4,180.92 SHREDRIG Shred Right 18.85 0.00 11/05/2025 010/15/2025 No58792 101-410-1320-43150 Contract Services Monthly Shredding Services 58792 Total: 18.85 SHREDRIG Total: 18.85 SIMKINSW Estate of Wilfred Simkins AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 15 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 75.38 0.00 02/05/2025 01/21/2025 No20250121 UB Rfd 601-000-0000-37100 Water Sales UB Refund - Final Bill Overpaid 20250121 UB Rfd Total: 75.38 SIMKINSW Total: 75.38 STONEPRO Stonepros LLC 130,658.15 0.00 11/05/2025 010/24/2025 No25X.137950Req 1 408-430-3100-43150 Contract Services 2025 Crack Seal Project 25X.137950 Req 1 25X.137950Req 1 Total: 130,658.15 STONEPRO Total: 130,658.15 SUMMITIL Summit Infrastructure LLC 14,385.00 0.00 11/05/2025 010/20/2025 No1099 602-495-9450-43150 Contract Services Manhole Rehab - Southwinds 1099 Total: 14,385.00 SUMMITIL Total: 14,385.00 SWEDEBRO Swedebro Inc 17,380.00 0.00 11/05/2025 010/17/2025 No*** 2025291 601-494-9400-45200 Buildings and Structures PW Shop Floor Re-surface - east half 9,480.00 0.00 11/05/2025 010/17/2025 No*** 2025291 602-495-9450-45200 Buildings and Structures PW Shop Floor Re-surface - east half 4,740.00 0.00 11/05/2025 010/17/2025 No*** 2025291 603-496-9500-45200 Building and Structures PW Shop Floor Re-surface - east half 2025291 Total: 31,600.00 SWEDEBRO Total: 31,600.00 TMOBIL T-Mobile 383.88 0.00 11/05/2025 010/20/2025 No200416344-10.20 101-420-2220-43210 Telephone CAD Data - Acct #200416344 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 16 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 200416344-10.20 Total: 383.88 TMOBIL Total: 383.88 TRISTATE Tri State Bobcat 280.09 0.00 11/05/2025 010/22/2025 NoT73673 603-496-9500-42270 Repair/Maint. Supplies Skid Steer Mover Hyd Repair T73673 Total: 280.09 99.37 0.00 11/05/2025 010/27/2025 NoT73915 603-496-9500-42270 Repair/Maint. Supplies Skid Steer Hyd Hose Repair T73915 Total: 99.37 TRISTATE Total: 379.46 WACOPW Washington County - WACO Public Works Dept 111.60 0.00 11/05/2025 010/15/2025 No232697 101-430-3100-43811 Street Lights Traffic Signal Cost Share - Q3 - 5902 Lake Elmo Ave 232697 Total: 111.60 WACOPW Total: 111.60 WATERCON Water Conservation Services Inc 454.75 0.00 11/05/2025 010/23/2025 No150327 601-494-9400-43150 Contract Services Leak Locate - 10/14/2025 - 10000 Stillwater Ln 150327 Total: 454.75 WATERCON Total: 454.75 WHITEBRM White Bear Mitsubishi 147.82 0.00 11/05/2025 010/23/2025 No16363417 101-420-2400-42120 Fuel, Oil and Fluids 2022 Mitsubishi Chk Engine Repair AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 17 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 16363417 Total: 147.82 78.93 0.00 11/05/2025 010/28/2025 No16363604 101-420-2400-42120 Fuel, Oil and Fluids 2022 Mitsubishi Oil Change 16363604 Total: 78.93 WHITEBRM Total: 226.75 XCEL Xcel Energy 4,223.39 0.00 11/05/2025 010/20/2025 No949500338 601-494-9400-43810 Electric Utility 4525 Lily Ave N - Well #5 Pump - 51-0013315481-4 949500338 Total: 4,223.39 3,266.50 0.00 11/05/2025 010/20/2025 No949511472 703-000-0000-43810 Electric Utility Elec Util 3880 Laverne Ave N - 51-0013935424-9 949511472 Total: 3,266.50 259.11 0.00 11/05/2025 010/20/2025 No949512594 601-494-9400-43810 Electric Utility 51-0014032224-4 - Wat Tower 120 LE Ave 949512594 Total: 259.11 59.09 0.00 11/05/2025 010/20/2025 No949518204 101-430-3100-43811 Street Lights 689 Inwood Ave Traffic Signal - #51-0013811065-2 949518204 Total: 59.09 186.09 0.00 11/05/2025 010/20/2025 No949524384 602-495-9450-43810 Electric Utility 10845 32nd St Lift Station #51-0013680215-5 949524384 Total: 186.09 83.13 0.00 11/05/2025 010/20/2025 No949553514 101-430-3100-43811 Street Lights 179 Keats Ave Traffic Signal - #51-0012718950-5 949553514 Total: 83.13 129.29 0.00 11/05/2025 010/20/2025 No949569854 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 18 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 602-495-9450-43810 Electric Utility 9956 Tapestry Rd Lift Station - 51-0014133900-7 949569854 Total: 129.29 30.07 0.00 11/05/2025 010/22/2025 No949820749 101-430-3100-43811 Street Lights 3014 Jamley Ave N - Street Lamp 51-4572945-7 949820749 Total: 30.07 19.35 0.00 11/05/2025 010/22/2025 No949911763 601-494-9400-43810 Electric Utility 3418 Lake Elmo PresRedValve #51-0014032232-4 949911763 Total: 19.35 2,007.60 0.00 11/05/2025 010/27/2025 No950436320 601-494-9400-43810 Electric Utility 2576 Inwood Booster Station - 51-0011431737-7 950436320 Total: 2,007.60 XCEL Total: 10,263.62 Report Total: 625,578.17 AP-To Be Paid Proof List (10/29/2025 - 2:23 PM)Page 19 *** means this invoice number is a duplicate. STAFF REPORT DATE: November 5, 2025 CONSENT TO: Honorable Mayor and City Council AGENDA ITEM: Special Event Permit for Light Up Lake Elmo SUBMITTED BY: Julie Johnson, City Clerk BACKGROUND: Connect Lake Elmo is asking the city to participate in the Light Up Lake Elmo event in order to bring the community together in an annual holiday gathering. The special event has taken place since 2022. The City was approached again this year to seek approval for the special event and road closures as was done in the past. Staff is recommending an official City partnership this year through the approval of the special event permit application submitted by the event’s committee. Staff is recommending that the City contribute services from our Public Works Staff and vehicles, as well as Fire Department Staff and vehicles. Washington County Sheriff will also be present for public safety. City staff have been involved with the public safety planning and required road closure for this event. ISSUE BEFORE COUNCIL: Should the Council approve the special event permit for the Light Up Lake Elmo event and waive the permit fee ($75.00)? Should the Council approve the closure of Lake Elmo Avenue from CSAH 14 south to just past the railroad tracks? PROPOSAL: Like last year, this event is aimed at the entire community and is getting larger each year. Connect Lake Elmo will again have activities and other amenities be made available to residents during the designated times as donated by local businesses and community groups. Tree lighting ceremony is scheduled for 4:45 PM. Event Timetable: 3:00 PM – 5:00 PM on Saturday, December 6, 2025, with road closure and initial setup starting around 2:00 PM until 5:30 PM. Location: The event will once again take place at the Hagstrom Builders Courtyard, and within the closed portion of Lake Elmo Avenue. Any vehicles, booths, or other entertainment/activities will be positioned in the courtyard or old fire station parking lot. Parking: Parking will be available along the nearby streets. Nearby business owners and organizations may also be contacted for additional parking. Insurance: If approved, the event would be using the City’s property and liability insurance at no additional costs to the City or event representatives Restrooms: Event attendees will have access to on-site portable restrooms. Additional Information: Public works staff will be coordinating the right-of-way closure permit with Washington County for the 3-block portion of Lake Elmo Avenue. Barricades, cones and signage will be provided for the closure. Staff will assist in the coordination of the road closure the day of the event. Fire Department staff will assist with the road closure and vehicle procession carrying guests from City Center to the event location. City staff will help to promote the event via the City’s website, Facebook page, and the Fresh E- Newsletter. FISCAL IMPACT: No cost outside of staff time in preparation for the event, promoting the event, and for those who will be attending the event. OPTIONS: 1) Approve the sponsorship of the Light Up Lake Elmo event as proposed including the closure of Lake Elmo Avenue from 36th Street to 33rd Street between 2:00PM and 5:30PM? 2) Approve the sponsorship of the Light Up Lake Elmo event under different parameters 3) Do not approve the Light Up Lake Elmo event RECOMMENDATION: “Move to approve the special event permit and waive the permit fee for Light Up Lake Elmo event and the closure of Lake Elmo Avenue from 36th Street to 33rd Street between 2:00PM and 5:30PM on Saturday, December 6, 2025” ATTACHMENTS: • Special Event Permit Application and map Lion’s Park VFW Baseball Field 36th St N La v e r n e A v e Lake Elmo Inn Sunshine Coffee Library Old Fire Station Playground Lake Elmo Inn Event Center Hagberg’s La y t o n A v e N PROPOSED/DRAFT: Light Up Lake Elmo Road Closure & Public Safety Map *FOR COMMITTEE/VOLUNTEERS ONLY* Information (Connect Lake Elmo Tent) First Aid Post-Parade Designated Storm Shelter Large Traffic Signage/Barricades Barricades Traffic Cones Parking/Crowd Volunteers Public Works Staff Bathrooms Street Parking La k e E l m o Av e N **Watch Ally V#2 Twin Point (2) 2:45 (2) 2:45 (2) Plow Truck PW (2) V#5 V#4 V#3 Volunteers : Please station yourself south of the tracks and keep an eye out for trains. Stay in contact with the PW contact at this intersection for more guidance PW Volunteer Parking Christ Lutheran V PW P P P P P P P V#1 Lake Elmo Elementary La y t o n A v e N Al l e y Updated 7/2/25 Not a through street from 30th –33rd from 3-5 pm (parking is permitted) Plow Truck STAFF REPORT DATE:November 5, 2025 CONSENT AGENDA ITEM: Approve Massage Therapy License Renewal TO: Mayor and City Council SUBMITTED BY: Julie Johnson, City Clerk BACKGROUND: The City of Lake Elmo instituted a city license structure in December of 2012 in order to better regulate the practice of therapeutic massage in Lake Elmo. Licenses are subject to approval by the City Council. ISSUE BEFORE COUNCIL: Should Council approve the requested license? PROPOSAL: The City has received a license renewal request from Ana da Rocha Pereira – Boon Massage &Wellness Center. Appropriate fees have been paid and all required paperwork has been submitted. FISCAL IMPACT: Renewal fee: $25.00 OPTIONS: 1)Approve license renewal 2)Deny license renewal RECOMMENDATION: If removed from Consent Agenda: “Motion to approve massage therapy license renewal for Boon Massage and Wellness Center as presented.” STAFF REPORT DATE:November 5, 2025 CONSENT TO: Mayor and Councilmembers FROM: City Clerk Julie Johnson AGENDA ITEM: Approve Charitable Gambling Permit for Woodbury Athletic Association CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: Woodbury Athletic Association has applied for a premises permit to conduct lawful gambling at the ParT Barn (formerly Machine Shed) restaurant, bar and indoor golf venue in Lake Elmo. The Woodbury Athletic Association (WAA) uses charitable gambling proceeds to promote access, equity and excellence in youth sports. After fulfilling all legal and operational obligations, 100% of the remaining funds are invested to strengthen WAA operations and athletic opportunities, including but not limited to scholarships, equipment purchases, and field/facility improvements. In order for the application to be considered by the Gambling Control Board, the City must pass a Resolution approving the application. The Gambling Control Board will then review the application and supporting materials and approve or deny the application. ISSUE BEFORE COUNCIL: Should the Council approve the application for WAA to operate charitable gambling in the form of pull tabs at the ParT Barn? PROPOSAL DETAILS/ANALYSIS: Pull tab sales benefit the City in the form of a yearly donation as outlined in the City’s ordinance, and the establishment hosting the pull tab booth benefits from the customers drawn in to participate in the activity. FISCAL IMPACT: The City will receive an annual donation of 10% of the profits from the charitable gambling. OPTIONS: Approve or deny the application. RECOMMENDATION: Motion to approve the charitable gambling permit for Woodbury Athletic Association. ATTACHMENTS: Application and Resolution 2025-073 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2025-073 A RESOLUTION APPROVING THE LAWFUL GAMBLING PREMISES PERMIT APPLICATION FOR THE OAKDLE ATHLETIC ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT TWIN POINT TAVERN LOCATED AT 11199 STILLWATER BOULEVARD NORTH, LAKE ELMO, MINNESOTA WHEREAS, the Woodbury Athletic Association is submitting an application to the Minnesota Gambling Control Board for approval of a Premises Permit application to conduct lawful charitable gambling at ParT Barn, 8515 Hudson Boulevard N, Lake Elmo, MN; and WHEREAS, the gambling premises is located within the City limits of Lake Elmo, Minnesota; and WHEREAS, the Woodbury Athletic Association is a lawful gambling organization with board members within the City; and WHEREAS, the Woodbury Athletic Association will be responsible for operating and managing the lawful gambling activity at the site and will comply with all applicable requirements of city code and state statutes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota that the City Council does hereby approve the issuance of a Premises Permit to the Woodbury Athletic Association to conduct lawful charitable gambling activities at ParT Barn, 8515 Hudson Boulevard North, Lake Elmo, Minnesota. Adopted by the City Council of the City of Lake Elmo, Minnesota this 5th day of November, 2025. Charles Cadenhead, Mayor ATTEST: Julie Johnson, City Clerk STAFF REPORT DATE: 11/04/2025 Consent TO: CITY COUNCIL AGENDA ITEM: Lions Park Playground Replacement FROM: Assistant Public Works Director – Adam Swanepoel REVIEWED BY: Public Works Director – Marty Powers CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Lions Park playground, installed in 2000, has surpassed its lifespan and is slated for future replacement, as discussed in the 2024 and 2025 capital improvement plans. Survey results from the Parks Master Plan in 2024 showed 58% of those surveyed visited Lions Park. Lions Park was also listed as the #1 park most often visited by users. Survey results also showed playground use was the 2nd most common activity people used the park for. At the July Parks Commission meeting, commissioners agreed to move forward with the planning and design of a new play set. Recommendations for the playset were to design a park to serve kids ages 5-12+, incorporate an active play, add benches and offer items that would be suitable for teens. The following options were brought in front of the Parks Commission on August 18, 2025. The commission voted 6-0 all in favor of recommending option #4 to City Council. The recommendation at the time was to not exceed $317,000, knowing there will be landscaping to complete following the projects’ completion. City Council reviewed the Parks Commissions recommendation on 9/02/2025 and tabled the discussion to review the playground replacement topic along with future park amenities with the Parks Commission. A workshop was held in September with Council and the Parks Commission. Council directed the Parks Commission to review and consider other options in leu of playground replacements in neighborhood parks going forward. The Parks Commission reviewed the Lions Park playground replacement again at its October 2025 meeting. The commission agreed moving forward with the Lions playground replacement and begin reevaluation other park playground options. ISSUE BEFORE CITY COUNCIL: Would City Council like to approve a newly constructed playset at Lions Park using option #4 not to exceed $317,000? PROPOSAL DETAILS/ANALYSIS: Flagship Recreation and St. Croix Recreation have both provided options for a playset which incorporates the recommendations made by the Parks Commission. Option 1: Offers a single tower structure with three slides. An additional structure is attached by means of a cargo net. This second structure also provides a sliding option and a shade canopy and, in addition, a merry-go-round, Topsy Turny Spinner and a swing with six seating options. The area is expanded to incorporate additional equipment including a Flex Swing and Rhapsody Vibra Chimes. This option provides a Poured in Place rubber surfacing on approximately 2300sq ft., allowing access to equipment and swings. The remining area is filled with wood safety chips. Total equipment cost for this project is $176,958 with a total installed price of $298,723.62. Option 2: Offers a double tower with two slides connected by a Flex Climber. An additional Folio Balance Climber and Fox Den serve as a continued place to hang out and explore. A seesaw and two saddle spinners are offset from a merry go round. This option also offers a swing with six options as well as two ziplines. This playset does offer many ADA components including adaptable swings and poured in place rubber surfacing. The total equipment cost for this option is $192,289, with a total installed price of $297,705.05 Option 3: Offers a double tower with two slides, the tallest slide being 12 feet tall. Both towers are connected by means of an elevated tunnel. This structure offers a number of climbing options to access the tower in addition to a separate Forge Climber. A zipline, six swings, and multiple spinners add play features for active kids while the Fox Den provides a place for users to lay and relax. Several sensory features are incorporated throughout the site as well. Four benches are installed throughout the area for additional seating for parents or visitors. The total equipment cost for this option is $223,068, with a total installed price of $298,092.27 Option 4: Similar to option three with the tower structure and slides, this option offers a separate Crab Trap climbing structure which has multiple access points and challenges. This structure is ADA compliant and has multiple climbing routes. Additional Music Chimes offer a means of sensory play while seesaw, Topsy spinner and six seat swing offer means of active play. Three benches are installed around the play structure in this option for parents and visitors. The total equipment cost for this option is $234,197.00, with a total price of $315,400.39. Option 5: Offered by St. Croix Recreation is a 24’ high double tower with seven slides. The towers are connected by an elevated rope tunnel. A four-placement swing set fits into the current swing location and offers a child swing and adaptive swing for users. Multiple access points to this structure offer means of active play and maze options. Equipment cost for this option is $227,493 with a total project cost of $300,000. On 08/5/2025 the Public Works Department surveyed families that attended the National Night Out Event in Lake Elmo. Visitors were able to see all 5 options and voted on their favorite playset. With nearly 120 votes from the evening, option three was the most popular followed by options two and five. Options 1-4 did expand the play area using a smaller concrete border. The play area would extend up to the future trail near the parking lot. As an oversite, the property lot lines in this area do not follow the current landscape. The city would need to update an easement and maintenance agreement if any of these options were pursued. The contractor has noted that a change in the equipment placement and adjusting the concrete border could keep all structures on city property. FISCAL IMPACT: Fiscal impacts are outlined in the 2026-2035 Capital Improvement Plan (CIP). CIP items are funded though the Parks Dedication Fund while Operations and Maintenance items are funded through the Public Works Budget. The current CIP has $300,000 allotted to the replacement of the playground set at Lions Park. RECOMMENDATION: “Motion to purchase and install a new playground set as proposed by city staff at Lions Park with expenses not to exceed $317,000.” STAFF REPORT DATE: November 5, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 1 for the 2025 Crack Seal Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: StonePros,LLC DBA SealPros was awarded a construction contract on August 19, 2025 to complete the 2025 Crack Seal Project. The contractor’s expected substantial completion date is 10/31/25 for all work on site. Following substantial completion, the contractor will prepare the documents required for Final Completion and final payment. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2025 Crack Seal Project? PROPOSAL DETAILS/ANALYSIS: StonePros LLC DBA SealPros has submitted Pay Request No. 1 in the amount of $130,658.15. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $5,509.86. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 1 for the 2025 Crack Seal Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 1 in the amount of $130,658.15 to StonePros LLC DBA SealPros for the 2025 Crack Seal Project. ATTACHMENTS: 1. Partial Pay Estimate No. 1. STAFF REPORT DATE: 11/05/2025 Consent TO: CITY COUNCIL AGENDA ITEM: Graf Family Park Bench Donation SUBMITTED BY: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Graf Family has offered to donate $1650.00, to be used for community improvement within Sunfish Lake Park. Linda Kirst recently reached out to the city with the interest to donate money for the purchase of a park bench to be placed in Sunfish Lake Park near the entrance of the bike trail. ISSUE BEFORE CITY COUNCIL: Should City Council accept the donation of $1,650 from the Graf Family? PROPOSAL DETAILS/ANALYSIS: The Graf Family wishes to donate $1650 to fund an upgraded park improvement in Sunfish Lake Park. The donation would help purchase a bench to be placed near the entrance of the bike and hiking trail head. The family has asked that a plaque be added to the bench which would read: In memory of Neil Swenson who lived a life filled with Kindness, joy and love. "Let's Ride!" Items donated to the city should consider the following and be noted in the discussion for removal or maintenance of the item: (1) Is the gift of lasting value to the community? (2) Does it create potential liability issues for the City? That is, will people walk on it, sit on it, or under it? Will construction be inspected, is construction up to current standards (ADA accessible, for example?) Are the materials used acceptable for public construction? (3) Will some member of the public find the item offensive; can it be construed as having a religious content, or offending members of a protected class? (4) What will the potential annual maintenance cost of the gifted object be? Do the costs outweigh the value of the gift? (5) Does the gift carry implied duties that the City must perform? What is the cost of performance of such duties? Does the cost exceed the value of the gift? (6) If costs, direct or indirect exceed the value of the gift; acceptance of the gift may still be warranted if a public purpose is being served and all understand the costs as well as the value of the gift. (7) Also, does the acceptance of the gift imply that the City will replace the gift when worn out, destroyed by vandals, etc? If the gift is found to be no longer of use in the future, may the City at that time, sell, dismantle or convert to another use? (8) All agreements, prohibitions, etc, with respect to the gift should be noted in the minutes or Memorandum of Agreement for future reference. The Parks Commission reviewed the donation at its scheduled meeting on 10/20/2025. The commission voted unanimously to accept the donation. FISCAL IMPACT: The proposed donation would be placed into the parks general maintenance fund for the purchase of a park bench. OPTIONS: 1) Approve the donation from the Graf Family and recommend putting the donation towards the purchase of a bench to be placed in Sunfish Lake Park. 2) Do not accept the donation. RECOMMENDATION: Staff recommends the following motion: “Move to approve the donation from the Graf Family to purchase a bench, placard and installation materials not to exceed $1650 and to be placed in Sunfish Lake Park.” DONATION FORM FOR LAKE ELMO CITY PARKS PUBLIC IMPROVEMENT PROJECTS, MEMORIALS, TRIBUTES, WORKS OF ART (Including funding proposals for the above purposes) DONOR INFORMATION Name: ______________________________________________________________________________ Address: ____________________________________________________________________________ Phone: _____________________________________________________________________________ Email: ______________________________________________________________________________ Hereby makes a proposal to fund and/or construct a Public Improvement Project, memorial, tribute, or work of art consisting of : The intended purpose of this donation is: Proposed location: ____________________________________________________________________________________ Donation subject to the following restriction (if any): Condition, Conservation and Maintenance Requirements: What type of materials will be used in the proposed Project? What is the intended life span of the Project? ____________________________________________________________________________________ What short and long-term maintenance may be required and what is the anticipated cost of such maintenance? The City of Lake Elmo will make reasonable efforts to accommodate the intended purpose of the donation but reserves the right to utilize, relocate and/or dispose of any item through donated funds as the City of Lake Elmo may deem fit. This agreement shall not take effect until the City Council of the City of Lake Elmo has specifically accepted this donation. Donor: Date: ______________________________________ ________________________ Recommended: _____________________________________ ________________________ Department Head Date Accepted: _____________________________________ ________________________ City Administrator Date STAFF REPORT DATE: 11/04/2025 Consent TO: CITY COUNCIL AGENDA ITEM: Lake Elmo Pickleball Friends Donation SUBMITTED BY: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Lake Elmo Pickleball Friends has offered to donate several items to the pickleball courts in Pebble Park. Jennifer Watters recently reached out to the city with a suggestion to donate several items handmade by members of the pickleball club. The items include 2 wooden benches, paddle rack, drink rack and a portable fence to divide the North and South courts. ISSUE BEFORE CITY COUNCIL Should City Council accept the donations offered by the Lake Elmo Pickleball Friends Club? PROPOSAL DETAILS/ANALYSIS: The Lake Elmo Pickleball Friends Club wish to donate several hand-crafted items for park improvement at Pebble Park. Several wood items were crafted and would aid users of the pickleball courts. Items donated to the city should consider the following: (1) Is the gift of lasting value to the community? (2) Does it create potential liability issues for the City? That is, will people walk on it, sit on it, or under it? Will construction be inspected, is construction up to current standards (ADA accessible, for example?) Are the materials used acceptable for public construction? (3) Will some member of the public find the item offensive; can it be construed as having a religious content, or offending members of a protected class? (4) What will the potential annual maintenance cost of the gifted object be? Do the costs outweigh the value of the gift? (5) Does the gift carry implied duties that the City must perform? What is the cost of performance of such duties? Does the cost exceed the value of the gift? (6) If costs, direct or indirect exceed the value of the gift; acceptance of the gift may still be warranted if a public purpose is being served and all understand the costs as well as the value of the gift. (7) Also, does the acceptance of the gift imply that the City will replace the gift when worn out, destroyed by vandals, etc? If the gift is found to be no longer of use in the future, may the City at that time, sell, dismantle or convert to another use? (8) All agreements, prohibitions, etc, with respect to the gift should be noted in the minutes or Memorandum of Agreement for future reference. The Parks Commission reviewed the proposed donation on 10/20/2025. After discussion, the board was divided on whether to accept all of the donated items. A motion was made to accept only the paddle racks and drink racks at this time and discuss with the donor other recommendations to make the items more permanent or from a reputable manufacture. The motion passed 4-3. FISCAL IMPACT: There are no financial obligations to the donation offered by the pickleball club. No additional exclusions were made for future upkeep or removal of these items. Public Works staff will determine the lifespan of these items in the future. OPTIONS: 1) Approve the donation from the Lake Elmo Pickleball Friends to include: paddle and drink racks. 2) Do not accept the donation. RECOMMENDATION: Staff recommends the following motion: “Move to approve the donation from the Lake Elmo Pickleball Friends to include a wooden paddle and drink rack to be placed at Pebble.” DONATION FORM FOR LAKE ELMO CITY PARKS PUBLIC IMPROVEMENT PROJECTS, MEMORIALS, TRIBUTES, WORKS OF ART (Including funding proposals for the above purposes) DONOR INFORMATION Name: ______________________________________________________________________________ Address: ____________________________________________________________________________ Phone: _____________________________________________________________________________ Email: ______________________________________________________________________________ Hereby makes a proposal to fund and/or construct a Public Improvement Project, memorial, tribute, or work of art consisting of : The intended purpose of this donation is: Proposed location: ____________________________________________________________________________________ Donation subject to the following restriction (if any): Condition, Conservation and Maintenance Requirements: What type of materials will be used in the proposed Project? What is the intended life span of the Project? ____________________________________________________________________________________ What short and long-term maintenance may be required and what is the anticipated cost of such maintenance? The City of Lake Elmo will make reasonable efforts to accommodate the intended purpose of the donation but reserves the right to utilize, relocate and/or dispose of any item through donated funds as the City of Lake Elmo may deem fit. This agreement shall not take effect until the City Council of the City of Lake Elmo has specifically accepted this donation. Donor: Date: ______________________________________ ________________________ Recommended: _____________________________________ ________________________ Department Head Date Accepted: _____________________________________ ________________________ City Administrator Date City Council Date:11/5/2025 Consent Agenda TO:City Council ITEM:Registered Land Survey #132 (RLS) – 3481 Laverne Ave SUBMITTED BY:Ashley Monterusso, City Planner REVIEWED BY:Jason Stopa, Community Development Director Sarah Sonsalla, City Attorney CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure INTRODUCTION/BACKGROUND: The City Council is being asked to review and approve a registered land survey (RLS #132) proposed Chama Mission LLC and John Pecchia at the property addressed as 3481 Laverne Avenue N., Lake Elmo. The request is to reconfigure the property boundaries to ensure that the former creamery building (building on west side of the site) is fully contained within its own dedicated parcel, so that this parcel may be sold by CHAMA Mission LLC to a different owner (John Pecchia). The proposed subdivision will result in the creation of two tracts. Registered Land Survey (RLS): An RLS is a means of subdividing a Torrens parcel into separate tracts of land. Minnesota Statutes Section 508.47 outlines the standards and requirements for conveying Torrens property in Minnesota. The statute notes that “[t]he County Registrar of Title may require the owner of a registered parcel who wishes to convey any part of the Parcel to prepare a drawing known as a registered land survey.” Additionally, the statute states that an RLS must be approved by the City in the manner required for approval of subdivision plats. For this reason, the RLS is being processed as a minor subdivision instead of an administrative lot line adjustment/consolidation process. In the past, staff have held a public hearing for the RLS through the Planning Commission and subsequently put the item on City Council’s consent agenda. Current staff are following past precedent. PLANNING COMMISSION: The Planning Commission reviewed this request at their October 15th, 2025 meeting. The Commission voted to recommend approval of the request (Vote 5-0). GENERAL INFORMATION Applicants: CHAMA Mission LLC and John Pecchia, 3481 Laverne Ave, Lake Elmo Location:3481 Laverne Ave N., Lake Elmo | PIDs: 1302921320083, 1302921310003, 1302921310016 2 Request:The request is to reconfigure the property boundaries to ensure that the former creamery building (building on west side of the site) is fully contained within its own dedicated parcel. Existing Zoning: VMX – Village Mixed Use Future Zoning: VMX - Village Mixed Use History:The western building on the site was formerly the Lake Elmo Creamery. The east side of the site was previously used as a lumber yard. Buildings on the site are currently used for storage and there is not a proposed change in use at this time. Deadline Application Complete – 09/09/2025 for Action: 60 Day Deadline – 11/08/2025 City Council – 11/05/2025 Applicable Code Provisions: Registered Land Survey: 103.00.040 Registered Land Survey Subdivision Regulations: 103.00.070 Minor Subdivisions VMX Zoning District REQUEST DETAILS Registered Land Survey. Chama Mission LLC and John Pecchia are requesting City approval of an RLS to reconfigure the property lines at 3481 Laverne Ave. The proposed subdivision will result in the creation of two tracts. The former creamery building (3481 Laverne) is located on Tract A. Tract B is directly to the East which includes storage buildings that will remain the same use. This request would not create any additional building sites. Washington County is requiring a RLS instead of a lot line adjustment/consolidation process due to the property being Torrens property. REVIEW AND ANALYSIS Registered Land Survey (RLS): An RLS is a means of subdividing a Torrens parcel into separate tracts of land. Minnesota Statutes Section 508.47 outlines the standards and requirements for conveying Torrens property in Minnesota. The statute notes that “[t]he County Registrar of Title may require the owner of a registered parcel who wishes to convey any part of the Parcel to prepare a drawing known as a registered land survey.” Additionally, the statute states that an RLS must be approved by the City in the manner required for approval of subdivision plats. For this reason, the RLS is going through the minor subdivision process instead of an administrative lot line adjustment/consolidation process. Property Ownership: There are two different ways of owning and indexing real property in Minnesota: Abstract and Torrens (Registered). With Torrens property, the owner is issued a Certificate of Title, which forgoes the need for a chain of title (an abstract). A person who owns Torrens property is assured that no one else has a claim to the property. Each time an owner voluntarily transfers property, a new Certificate of Title is created and only information that is currently relevant to title is shown on the Certificate. This process keeps the title of a Torrens property up to date. Once a property’s title is registered and becomes Torrens, no one can gain adverse possession rights against the title, including any prescriptive easement or statutory user rights. Review of Registered Land Survey: 3 The City may review the proposed RLS as a minor subdivision, as the proposed subdivision (RLS) is a division of land that results in no more than four parcels. The City may consider and review an RLS with one set of actions. This review process is the equivalent to the City reviewing a preliminary and a final plat simultaneously. No registered land survey of land in the City shall be recorded with the Registrar of Titles until the registered land survey has been approved by the City. The approval shall be indicated by resolution endorsed on or attached to the registered land survey signed by the Mayor and City Clerk. CITY AGENCY REVIEW: Fire Memo dated 9.23.2025 Provided standard fire comments regarding addressing, alarms and sprinkler system. Engineering Memo dated 9.23.2025. Provided comments on utilities and access to properties. Conditions have been added regarding this memo. Landscaping Memo dated 9.26.2025 City Attorney: Provided a RLS opionion dated 9.26.25 with request revisions. Conditions have been added regarding this memo. Valley Branch Watershed District email (9.29.25) states that a VBWD permit must be obtained. Utilities and Access: The engineering memo addresses concerns related to utilities to the site and how they will connect to the site to the east. The proposed easement through the parking area shall include the existing water and sewer stubs along with the vehicle access lane, which may result in an easement wider than the proposed 33 feet. To ensure flexibility for future development to the east, the City may require a utility easement along Upper 33rd Street. PUBLIC COMMENT: A public hearing notice was sent to surrounding properties on September 30, 2025. A public hearing notice was published in the City’s official newspaper on October 3, 2025. Staff has not received any public comment at this time. FINDINGS: Staff is recommending that the City Council consider the following findings regarding the requests: 1.That the Registered Land Survey No. 132 is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 2.That the Registered Land Survey No. 132 is consistent with the future development plans of the area and with the standards of the City’s Village Mixed Use zoning district. 3.That the Former Creamery Building Registered Land Survey No. 132 meets the requirements of the City’s Registered Land Survey and Minor Subdivision regulations. 4 RECOMMENDED CONDITIONS OF APPROVAL: 1.The Applicants must obtain all other necessary City, state, and other governing body permits and approvals prior to release of RLS No. 132 for recording. 2.The City Attorney’s comments set forth in the RLS opinion shall be addressed prior to release of RLS No. 132 for recording. 3.The City Engineer’s comments set forth in the memo dated September 23, 2025 shall be addressed to the satisfaction of the City prior to release of any building permits. 4.Prior to recording RLS No. 132, the Applicants must dedicate right of way to the satisfaction of the City. 5.All proposed easements shall be subject to review and approval by the City Attorney and the City Engineer prior to the release of RLS No. 132 for recording. 6.Prior to undertaking any redevelopment activities on the property located at: 3481 Laverne Avenue N., the Applicants or their successors must obtain sewer and water permits and pay associated fees prior to the issuance of any building permits. All plans must be approved by the City Engineer. 7.Prior to undertaking any redevelopment activities on the property located at: 11320 Upper 33rd St. N., the property owner must obtain sewer and water permits and pay associated fees prior to the issuance of any building permits. All plans must be approved by the City Engineer. 8.Any special assessments currently levied against the property subject to RLS No. 132 shall be transferred or paid in full prior to release of RLS No. 132 for recording. 9.The Applicant shall record RLS No. 132 and this Resolution within 180 days after approval of this Resolution by the City Council and provide proof of recording to the City. If both are not recorded within 180 days, approval of RLS No. 132 shall be considered void, unless a request for a time extension is submitted in writing and approved by the City Council. RECOMMENDATION: Staff recommend that the City Council’s approval of the Registered Land Survey (RLS) No. 132. 5 SUGGESTED MOTION: “Move to approve of proposed Registered Land Survey No. 132 for the property located at 3481 Laverne Avenue N. based on the findings of fact and the conditions presented in the staff report.” ATTACHMENTS: 1.Application Materials 2.Agency Review Memos Fire Memo dated 9.23.2025 Engineering Memo dated 9.23.2025 Landscaping Memo dated 9.26.2025 City Attorney RLS Opinion dated 9.26.25 Valley Branch Watershed District email (9.29.25) 3.Resolution 2025-074 LA515\161\1057119.v1 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2025 - 074 A RESOLUTION APPROVING A REGISTERED LAND SURVEY (RLS) FOR THE PROPERTY LOCATED AT 3481 LAVERNE AVENUE WHEREAS, the City of Lake Elmo (the “City”) is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Chama Mission LLC and John Pecchia (the “Applicants”) submitted an application to the City for a Registered Land Survey (“RLS No. 132”) to reconfigure the property with the address of 3481 Laverne Avenue into two separate parcels as shown on RLS No. 132, a copy of which is on file in the City of Lake Elmo Planning Department; and WHEREAS, the Lake Elmo Planning Department has reviewed the proposed RLS No. 132 for consistency with the City of Lake Elmo Zoning and Subdivision ordinances; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on October 15th, 2025, to review and consider RLS No. 132; and WHEREAS, the consensus of the Lake Elmo Planning Commission was to recommend to the City Council approval of RLS No. 132 subject to conditions of approval; and WHEREAS, the City Council reviewed and approved RLS No.132 at its November 5th, 2025, meeting and made the following findings of fact: That the Registered Land Survey No. 132 is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. That RLS No. 132 is consistent with the future development plans of the area and with the standards of the City’s Village Mixed Use zoning district. That RLS No. 132 meets the requirements of the City’s registered land survey and minor subdivision regulations. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve RLS No. 132 subject to the following conditions: 1.The Applicants must obtain all other necessary City, state, and other governing body permits and approvals prior to release of RLS No. 132 for recording. 2.The City Attorney’s comments set forth in the RLS opinion shall be addressed prior to release of RLS No. 132 for recording. LA515\161\1057119.v1 3.The City Engineer’s comments set forth in the memo dated September 23, 2025 shall be addressed to the satisfaction of the City prior to release of any building permits. 4.Prior to recording RLS No. 132, the Applicants must dedicate right of way to the satisfaction of the City. 5.All proposed easements shall be subject to review and approval by the City Attorney and the City Engineer prior to the release of RLS No. 132 for recording. 6.Prior to undertaking any redevelopment activities on the property located at: 3481 Laverne Avenue N., the Applicants or their successors must obtain sewer and water permits and pay associated fees prior to the issuance of any building permits. All plans must be approved by the City Engineer. 7.Prior to undertaking any redevelopment activities on the property located at: 11320 Upper 33rd St. N., the property owner must obtain sewer and water permits and pay associated fees prior to the issuance of any building permits. All plans must be approved by the City Engineer. 8.Any special assessments currently levied against the property subject to RLS No. 132 shall be transferred or paid in full prior to release of RLS No. 132 for recording. 9.The Applicant shall record RLS No. 132 and this Resolution within 180 days after approval of this Resolution by the City Council and provide proof of recording to the City. If both are not recorded within 180 days, approval of RLS No. 132 shall be considered void, unless a request for a time extension is submitted in writing and approved by the City Council. DECISION Passed and duly adopted this 5th day of November, 2025 by the City Council of the City of Lake Elmo, Minnesota. Charles Cadenhead, Mayor ATTEST: Julie Johnson, City Clerk 36TH ST. N. LA Y T O N A V E . N . LA V E R N E A V E . N . UPPER 33 R D S T . N . TITLE NOTES: 0 NORTH 50 100 The following survey related exceptions appear on the Land Title, Inc., as agent for First American Title Insurance Company Title Commitment No. 651265 dated November 30, 2021. A reservation of all mineral rights and the right to explore and remove such products and a right to maintain utilities of types per Book 310 of Deeds, page 47,(now as to Terms of Easement per Document Number 1155779. Easement and right of way for telecommunications cable system per Document Number 1234818. AREAS: EXISTING TOTAL PARCEL AREA = 267,564 SQ.FT. / 6.14 ACRES. Parcels 2, 3 & 4 (COT #81073)= 191,919 SQ.FT. / 4.41 acres. Parcel 5 (COT #81074) = 35,722 SQ.FT. / 0.82 ACRES. Parcel 7 (COT #81072) = 39,923 SQ.FT. / 0.92 ACRES PID#1302921310016 CONTACT: CHAMA MISSION C/O David K. Snyder david@johnsonturner.com / Direct Dial: 651-403-8972 / F: 651-464-7348 / www.johnsonturner.com Mail to: 56 E. Broadway Ave. #206, Forest Lake, MN 55025 JT23021 SURVJT21 EXISTING CONDITIONS COUNTY/CITY: REVISIONS: PROJECT LOCATION: LAND SURVEYING, INC. CORNERSTONE Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey .net DATE REVISION PROJECT NO. FILE NAME 3481 LAVERNE AVE. N. CITY OF LAKE ELMO WASHINGTON COUNTY 2-13-23 PRELIMINARY ISSUE CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Daniel L. Thurmes Registration Number: 25718 Date:__________________3-3-22 LAKE ELMOCREAMERY 1.BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. BEARING ARE DIFFERENT THAN SHOWN ON THE LEGAL DESCRIPTIONS. ALL INTERIOR ANGLES MATCH THE CERTIFICATE OF TITLE ANGLES . 2.UNDERGROUND UTILITIES SHOWN PER EXISTING SURVEY INFORMATION AND AS-BUILTS PLANS PROVIDED BY THE CITY OF LAKE ELMO PUBLIC WORKS DEPARTMENT. 3.THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4.ALL IMPROVEMENTS SHOWN PER DIGITAL DATA PROVIDED BY ANDERSON ENGINEERING OF MINNESOTA, LLC AS PROVDED BY THE OWNER. NOT FIELD VERIFIED. LEGEND: UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] CONCRETE SURFACE BITUMINOUS SURFACE SET 1/2" IRON PIPE MARKED RLS NO. 25718 CABLE TV PEDESTAL AIR CONDITIONER ELECTRIC MANHOLE ELECTRIC METER ELECTRIC PEDESTAL ELECTRIC TRANSFORMER LIGHT POLE GUY WIRE POWER POLE GAS MANHOLE GAS METER TELEPHONE MANHOLE TELEPHONE PEDESTAL SANITARY CLEANOUT SANITARY MANHOLE CATCH BASIN STORM DRAIN FLARED END SECTION STORM MANHOLE FIRE DEPT. CONNECTION HYDRANT CURB STOP WATER WELL WATER MANHOLE WATER METER POST INDICATOR VALVE WATER VALVE BOLLARD FLAG POLE MAIL BOX TRAFFIC SIGN UNKNOWN MANHOLE SOIL BORING TRAFFIC SIGNAL CONIFEROUS TREE DECIDUOUS TREE FOUND MONUMENT MARKED RLS 43501 FOUND 3.5" JUDICIAL LANDMARK MARKED RLS 13775 FOUND WASHINGTON COUNTY MONUMENT MARKED RLS 26004 PID#1302921320083 PID#130292131003 PID#1302921310017 11320 UPPER 33RD ST. N. PID#1302921240020 PID#1302921240024 PID#1302921240021PID#1302921240022 PID#1302921240019 EXISTING LEGAL DESCRIPTION: UNDERGROUND UTILITIES NOTES: THE UNDERGROUND UTILITIES SHOWN HAVE BEEN LOCATED FROM FIELD SURVEY INFORMATION AND EXISTING DRAWINGS. THE SURVEYOR MAKES NO GUARANTEE THAT THE UNDERGROUND UTILITIES SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN SERVICE OR ABANDONED. THE SURVEYOR FURTHER DOES NOT WARRANT THAT THE UNDERGROUND UTILITIES SHOWN ARE IN THE EXACT LOCATION INDICATED ALTHOUGH HE DOES CERTIFY THAT THEY ARE LOCATED AS ACCURATELY AS POSSIBLE FROM THE INFORMATION AVAILABLE. THIS SURVEY HAS NOT PHYSICALLY LOCATED THE UNDERGROUND UTILITIES. ADDITIONAL UTILITIES OF WHICH WE ARE UNAWARE MAY EXIST. CALL BEFORE YOU DIG! TWIN CITY AREA:TOLL FREE:1-800-252-1166651-454-0002 Gopher State One Call SURVEY NOTES: The legal description is as shown on the Land Title, Inc., as agent for First American Title Insurance Company Title Commitment No. 651265 dated November 30, 2021. TRACT A: CERTIFICATE OF TITLE #81073 Parcels 2, 3 and 4: All that part of the West half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota and all that part of Lots 13 through 22, Block 1, ELMO PARK and all that part of Lot 40, COUNTY AUDITOR’S PLAT NO. 8 according to the plats thereof; on file and of record in the office of the County Recorder, Washington County, Minnesota, described as follows: Commencing at the North Quarter Section corner of said Section 13; thence South 88 degrees 32 minutes 13 seconds West, (bearings are based on the Washington County Project Coordinate System, South Zone), along the North line of said Section 13, a distance of 726.05 feet to its intersection with the West line of the East 726.00 feet of said West Half of Section 13; thence South 00 degrees 48 minutes 00 seconds East, along said West line of the East 726.00 feet of the West Half of Section 13, a distance of 2633.85 feet to Judicial Landmark No. 7 and to its intersection with a Northeasterly extension of the Southerly line of Block 1, of said ELMO PARK, and to the point of beginning of this description; thence South 71 degrees 44 minutes 52 seconds West, along said Northeasterly extension of the Southerly line of Block 1 ELMO PARK and along the Southerly line of Block 1, ELMO PARK, a distance of 478.71 feet to Judicial Landmark No. 8 and to a point which is 21.25 feet Northeasterly from the Southwesterly corner of said Lot 13, Block 1, ELMO PARK, and as measured along the Southerly line of said Lot 13, Block 1, ELMO PARK; thence North 18 degrees 15 minutes 08 seconds West, perpendicular to said Southerly line of Lot 13, Block 1, ELMO PARK, a distance of 157.29 feet to Judicial Landmark No. 16 and to its intersection with a line that bears North 89 degrees 47 minutes 31 seconds East from the Northeast corner of Lot 21, Block 4, CLOVERDALE, according to the plat thereof, on file and of record in the office of the County Recorder, Washington County, Minnesota; thence North 89 degrees 47 minutes 31 seconds East, a distance of 11.09 feet to Judicial Landmark No. 1; thence North 71 degrees 45 minutes 35 seconds East, a distance of 188.02 feet to Judicial Landmark No. 2; thence North 00 degrees 52 minutes 30 seconds West, parallel with the East line of said Block 4,CLOVERDALE, distance of 346.30 feet to Judicial Landmark No. 3 and to its intersection with an Easterly extension of the South line of 36TH Street North, formerly known as Busch Avenue, as described and dedicated in the plat of BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO on file and of record in the office of the County Recorder, Washington County, Minnesota; thence South 89 degrees 07 minutes 28 seconds West, along said Easterly extension of said South line of 36TH Street North, a distance of 40.00 feet to Judicial Landmark No. 4 and to its intersection with the East line of Layton Avenue North, formerly known as Chicago Avenue, as described and dedicated in said BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO; thence North 00 degrees, 43 minutes 04 seconds West, along said East line of Layton Avenue North, a distance of 59.97 feet to Judicial Landmark No. 5 and to its intersection with an Easterly extension of the North line of said 36TH Street North; thence North 89 degrees 02 minutes 11 seconds East, along said Easterly extension of the North line of 36TH Street North, a distance of 353.76 feet, more or less, to Judicial Landmark No. 6 and to its intersection with said West line of the East 726.00 feet of the West Half of Section 13; thence South 00 degrees 48 minutes 00 seconds East, along said West line of he East 726.00 feet of the West Half of Section 13, a distance of 469.94 feet to Judicial Landmark No. 7 and to the point of beginning. The boundaries of Parcels 2, 3 and 4 have been marked by Judicial Landmarks set pursuant to Order in Torrens, Case No. C3-88-5612. Together with easement for storage purposes reserved in Document Number 1155779. (Torrens Property) TRACT B: CERTIFICATE OF TITLE #81074 Parcel 5 – All that part of the West Half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota, and all that part of Lot 40, COUNTY AUDITOR’S PLAT NO. 8, according to the plat thereof, on file and of record in the Office of the County Recorder, Washington County, Minnesota, described as follows: Beginning at Judicial Landmark No. 5 which is a point on the easterly line of Layton Avenue North as described and dedicated in the plat of BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO, on file and of record in the Office of the County Recorder, Washington County, Minnesota, with its intersection with an easterly extension of the north line of 36th Street North, formerly known as Busch Avenue, as described and dedicated in said plat of BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO; thence North 00 degrees 43 minutes 04 seconds West, along said east line of Layton Avenue North, a distance of 101.00 feet to Judicial Landmark No. 14; thence North 89 degrees 02 minutes 11 seconds East, parallel with said north line of 36th Street North, a distance of 353.61 feet to Judicial Landmark No. 15 and to its intersection with the west line of the east 726.00 feet of said West Half of Section 13; thence South 00 degrees 48 minutes 00 seconds East, along said west line of the east 726.00 of the West Half of Section 13, a distance of 101.00 feet to Judicial Landmark No. 6 and to its intersection with an easterly extension of said north line of 36th Street North, and said point of intersection bears North 89 degrees 02 minutes 11 seconds East from the point of beginning; thence South 89 degrees 02 minutes 11 seconds West, along said easterly extension of the north line of 36th Street North, a distance of 353.76 feet to Judicial Landmark No. 5 and to the point of beginning. Parcel 7: CERTIFICATE OF TITLE #81072 All that part of the West Half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota, and all that part of Lots 8 through 13, Block 1, ELMO PARK and all that part of Lots 21 through 25, Block 4, CLOVERDALE and all that part of Lot 40, COUNTY AUDITOR’S PLAT NO. 8, according to the plats thereof, on file and of record in the office of the County Recorder, Washington County, Minnesota, described as follows: Beginning at Judicial Landmark No. 8 which is on the southerly line of said Block 1, ELMO PARK, and which is 21.25 feet northeasterly from the southwesterly corner of said Lot 13, Block 1, ELMO PARK, and as measured along said southerly line of said Lot 13, Block 1, ELMO PARK; thence South 71 degrees 44 minutes 52 seconds West, along said southerly line of said Block 1, ELMO PARK, a distance of 228.65 feet to Judicial Landmark No. 9 and its intersection with the west line of the east 7.40 feet of Lot 8, of said Block 1, ELMO PARK; thence North 18 degrees 15 minutes 08 seconds West, perpendicular to last described line, along said west line of the east 7.40 feet of said Lot 8, Block 1, ELMO PARK, a distance of 100.00 feet to Judicial Landmark No. 10 and to its intersection with the northerly line of said Block 1, ELMO PARK; thence north 71 degrees 44 minutes 52 seconds East, along said northerly line of Block 1, ELMO PARK, a distance of 1.70 feet to Judicial Landmark No. 11 and to its intersection with a southerly extension of the west line of Block 4, of said CLOVERDALE; thence North 00 degrees 53 minutes 36 seconds West, along said southerly extension of the west line of Block 4, CLOVERDALE, and along the west line of Block 4, CLOVERDALE, a distance of 93.26 feet to Judicial Landmark No. 12 and to the middle of Lot 22, said Block 4, CLOVERDALE; thence North 75 degrees 01 minutes 44 seconds East, a distance of 123.67 feet to Judicial Landmark No. 13 and to the northeast corner of said Lot 21, Block 4 CLOVERDALE; THENCE North 89 degrees 47 minutes 31 seconds East, a distance of 79.57 feet to Judicial Landmark No. 16 and to its intersection with a line that is perpendicular to said southerly line of Block 1, ELMO PARK, and which bears North 18 degrees 15 minutes 08 seconds West from the point of beginning; thence South 18 degrees 15 minutes 08 seconds East, along said perpendicular line, a distance of 157.29 feet to Judicial Landmark No. 8 and to the point of beginning. The boundaries of Parcel 5 and Parcel 7 have been marked by Judicial Landmarks set pursuant to Order in Torrens Case No. C5-88-5613. (Torrens Property) 1-15-23 PRELIMINARY ISSUE 3-1-24 ISSUED 3-1-24 RESTRICTED AREA 4-2-25 EXISTING CONDITIONS SURVEY DENOTES DISTANCE AS SHOWN ON THE CERTIFICATE OF TITLE DENOTES BEARING AS SHOWN ON THE CERTIFICATE OF TITLE DENOTES BEARING PER WASHINGTON COUNTY COORDINATES. 8-5-25 ADD WELL/SEPTIC NO R T H (NOT TO SCALE) SEC. 13, TWP. 29, RNG. 21,LAKE ELMO, WASHINGTON COUNTY,MINNESOTA VICINITY MAP SITE SCALE IN FEETNORTH SCALE: 1 INCH = 30 FEET 0 30 60 DENOTES SET 1/2 INCH X 18 INCH IRON PIPE MARKED R.L.S. 25718. DENOTES FOUND WASHINGTON COUNTY CAST IRON MONUMENT 13 THE ORIENTATION OF THIS BEARING SYSTEM IS BASEDUPON THE NORTH LINE OF THE NW 1/4 OF SEC. 13,T29, R21, WHICH IS ASSUMED TO HAVE THEBEARING OF S89°21'23"E. DENOTES BEARING OR DISTANCE AS SHOWN ON CERTIFICATE OF TITLE NO. 81072 LAND SURVEYING, INC. CORNERSTONE REGISTERED LAND SURVEY NO. 132 I, Daniel L. Thurmes, Licensed Land Surveyor, do hereby certify that, in accordance with the provisions of Minnesota Statutes, Section 508.47, I have surveyed and divided the following described property situated in the County of Washington, State of Minnesota to wit: Certificate of Title No. 81072 PARCEL 7: All that part of the West Half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota, and all that part of Lots 8 through 13, Block 1, ELMO PARK and all that part of Lots 21 through 25, Block 4, CLOVERDALE and all that part of Lot 40, COUNTY AUDITOR'S PLAT NO. 8, according to the plats thereof, on file and of record in the office of the County Recorder, Washington County, Minnesota, described as follows: Beginning at Judicial Landmark No. 8 which is on the southerly line of said Block 1, ELMO PARK, and which is 21.25 feet northeasterly from the southwesterly corner of said Lot 13, Block 1, ELMO PARK, and as measured along said southerly line of said Lot 13, Block 1, ELMO PARK: thence South 71 degrees 44 minutes 52 seconds West, along said southerly line of said Block 1 ELMO PARK, a distance of 228.65 feet to Judicial Landmark No. 9 and its intersection with the west line of the east 7.40 feet of Lot 8, of said Block 1, ELMO PARK; thence North 18 degrees 15 minutes 08 seconds West, perpendicular to last described line, along said west line of the east 7.40 feet of said Lot 8, Block 1, ELMO PARK, a distance of 100.00 feet to Judicial Landmark No. 10 and to its intersection with the northerly line of said Block 1, ELMO PARK: thence north 71 degrees 44 minutes 52 seconds East, along said northerly line of Block 1, ELMO PARK, a distance of 1. 70 feet to Judicial Landmark No. 11 and to its intersection with a southerly extension of the west line of Block 4, of said CLOVERDALE; thence North 00 degrees 53 minutes 36 seconds West, along said southerly extension of the west line of Block 4, CLOVERDALE, and along the west line of Block 4, CLOVERDALE, a distance of 93.26 feet to Judicial Landmark No. 12 and to the middle of Lot 22, said Block 4 CLOVERDALE; thence North 75 degrees 01 minutes 44 seconds East, a distance of 123.67 feet to Judicial Landmark No. 13 and to the northeast corner of said Lot 21 Block 4 CLOVERDALE; thence North 89 degrees 47 minutes 31 seconds East, a distance of 79.57 feet to Judicial Landmark No. 16 and to its intersection with a line that is perpendicular to said southerly line of Block 1, ELMO PARK, and which bears North 18 degrees 15 minutes 08 seconds West from the point of beginning; thence South 18 degrees 15 minutes 08 seconds East, along said perpendicular line, a distance of 157.29 feet to Judicial Landmark No. 8 and to the point of beginning. The boundaries of Parcel 7 have been marked by Judicial Landmarks set pursuant to Order in Torrens Case No. C5-88-5613. I hereby certify that this Registered Land Survey was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota and that this Registered Land Survey is a correct representation of said parcel of land. Dated this __________________ day of __________________________, 202_____. ________________________________________ Daniel L. Thurmes, Licensed Land Surveyor Minnesota License No. 25718 STATE OF MINNESOTA COUNTY OF WASHINGTON The foregoing Surveyor's Certificate was acknowledged before me on this ________________ day of _________________________________________, 202___, by Daniel L. Thurmes, Licensed Land Surveyor. ___________________________________________ (signature) ___________________________________________________ (print) Notary Public, Dakota County, Minnesota My Commission Expires January 31, 2030 CITY OF LAKE ELMO I do hereby certify that on this _________ day of _______________________________, 202___, the City Clerk of the City of Lake Elmo, Washington County, Minnesota, has approved this Registered Land Survey. By:__________________________________________ Clerk WASHINGTON COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and Minnesota Statutes, Section 389.09, Subd. 1, this Registered Land Survey has been approved this __________________ day of ____________________________________, 202___. By: ______________________________________________ By___________________________________________ Washington County Surveyor WASHINGTON COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 508.47, Subd. 4, taxes payable for the year 202___, on the land hereinbefore described, have been paid. Also pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered, on this ___________ day of _____________________________ 202___. By ________________________________ By ________________________________________ Washington County Auditor/Treasurer Deputy WASHINGTON COUNTY REGISTRAR OF TITLES Document Number _________________________________ I hereby certify that this instrument was filed in the Office of the Registrar of Titles for record on this ____________ day of __________________________, 202___, at __________________ o'clock ____. M., and was duly recorded in Washington County Records. By_____________________________________ By ___________________________________________ Washington County Registrar of Titles Deputy N 1 7 ° 0 8 ' 5 6 " W 1 7 6 . 7 3 168.02 62.78 16 . 7 9 60.63 FOUND MONUMENT MARKED RLS 43501 FOUND 3.5 INCH JUDICIAL LANDMARK MARKED RLS 13775 FOUND WASHINGTON COUNTY MONUMENT MARKED RLS 26004 TRACT A TRACT B 36TH ST. N. LA Y T O N A V E . N . LA V E R N E A V E . N . UPPER 33 R D S T . N . E D G E O F B R I C K B U I L D I N G PROPOS E D E A S E M E N T N 1 7 ° 0 8 ' 5 6 " W 1 7 6 . 7 3 168.02 62.7816.79 60.63 E X I S T I N G P A R C E L L I N E PER DOC . N O . _ _ _ _ _ _ _ _ _ _ UNDERGROUND UTILITIES NOTES: THE UNDERGROUND UTILITIES SHOWN HAVE BEEN LOCATED FROM FIELD SURVEY INFORMATION AND EXISTING DRAWINGS. THE SURVEYOR MAKES NO GUARANTEE THAT THE UNDERGROUND UTILITIES SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN SERVICE OR ABANDONED. THE SURVEYOR FURTHER DOES NOT WARRANT THAT THE UNDERGROUND UTILITIES SHOWN ARE IN THE EXACT LOCATION INDICATED ALTHOUGH HE DOES CERTIFY THAT THEY ARE LOCATED AS ACCURATELY AS POSSIBLE FROM THE INFORMATION AVAILABLE. THIS SURVEY HAS NOT PHYSICALLY LOCATED THE UNDERGROUND UTILITIES. ADDITIONAL UTILITIES OF WHICH WE ARE UNAWARE MAY EXIST. CALL BEFORE YOU DIG! TWIN CITY AREA:TOLL FREE:1-800-252-1166651-454-0002 Gopher State One Call SURVEY NOTES:TITLE NOTES: 0 NORTH 50 100 The following survey related exceptions appear on the Land Title, Inc., as agent for First American Title Insurance Company Title Commitment No. 651265 dated November 30, 2021. A reservation of all mineral rights and the right to explore and remove such products and a right to maintain utilities of types per Book 310 of Deeds, page 47,(now as to Terms of Easement per Document Number 1155779. Easement and right of way for telecommunications cable system per Document Number 1234818. PROPOSED AREAS: PARCEL A (TRACT A) = 29,871 SQ.FT. PARCEL B (REMAINDER) = 237,693 SQ.FT. EASEMENT AREA = 4,623 SQ.FT. PID#1302921310016 CONTACT: CHAMA MISSION C/O David K. Snyder david@johnsonturner.com / Direct Dial: 651-403-8972 / F: 651-464-7348 / www.johnsonturner.com Mail to: 56 E. Broadway Ave. #206, Forest Lake, MN 55025 JT23021 SURVJT21 PROPOSED CONDITIONS COUNTY/CITY: REVISIONS: PROJECT LOCATION: LAND SURVEYING, INC. CORNERSTONE Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey .net DATE REVISION PROJECT NO. FILE NAME 3481 LAVERNE AVE. N. CITY OF LAKE ELMO WASHINGTON COUNTY 2-13-23 PRELIMINARY ISSUE CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Daniel L. Thurmes Registration Number: 25718 Date:__________________ LAKE ELMOCREAMERY 1.BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. BEARING ARE DIFFERENT THAN SHOWN ON THE LEGAL DESCRIPTIONS. ALL INTERIOR ANGLES MATCH THE RECORDED PLAT ANGLES . 2.UNDERGROUND UTILITIES SHOWN PER EXISTING SURVEY INFORMATION AND AS-BUILTS PLANS PROVIDED BY THE CITY OF LAKE ELMO PUBLIC WORKS DEPARTMENT. 3.THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4.ALL IMPROVEMENTS SHOWN PER DIGITAL DATA PROVIDED BY ANDERSON ENGINEERING OF MINNESOTA, LLC AS PROVDED BY THE OWNER. NOT FIELD VERIFIED. LEGEND: UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] CONCRETE SURFACE BITUMINOUS SURFACE SET 1/2" IRON PIPE MARKED RLS NO. 25718 CABLE TV PEDESTAL AIR CONDITIONER ELECTRIC MANHOLE ELECTRIC METER ELECTRIC PEDESTAL ELECTRIC TRANSFORMER LIGHT POLE GUY WIRE POWER POLE GAS MANHOLE GAS METER TELEPHONE MANHOLE TELEPHONE PEDESTAL SANITARY CLEANOUT SANITARY MANHOLE CATCH BASIN STORM DRAIN FLARED END SECTION STORM MANHOLE FIRE DEPT. CONNECTION HYDRANT CURB STOP WATER WELL WATER MANHOLE WATER METER POST INDICATOR VALVE WATER VALVE BOLLARD FLAG POLE MAIL BOX TRAFFIC SIGN UNKNOWN MANHOLE SOIL BORING TRAFFIC SIGNAL CONIFEROUS TREE DECIDUOUS TREE FOUND MONUMENT MARKED RLS 43501 FOUND 3.5" JUDICIAL LANDMARK MARKED RLS 13775 FOUND WASHINGTON COUNTY MONUMENT MARKED RLS 26004 PID#1302921320083 PID#130292131003 PID#1302921310017 11320 UPPER 33RD ST. N. PID#1302921240020 PID#1302921240024 PID#1302921240021PID#1302921240022 PID#1302921240019 PROPOSED LEGAL DESCRIPTION: An easement for Ingress, Egress, Driveway, Drainage and Utility purposes 33.00 feet in width over, under and across that part of the following described property: Tract A, REGISTERED LAND SURVEY NO. ______, Washington County, Minnesota. The northerly line of said easement is described as COMMENCING at the northwesterly corner of said Tract A; thence South 00 degrees 05 minutes 34 seconds East along the westerly line of said Tract A a distance of 28.20 feet to the POINT OF BEGINNING of the line to be described; thence North 89 degrees 55 minutes 22 seconds East a distance of 32.01 feet; thence North 74 degrees 08 minutes 07 seconds East a distance of 117.20 feet to the easterly line of said Tract A and said line there terminating. PROPOSED EASEMENT 1-15-23 PRELIMINARY ISSUE 3-1-24 ISSUED 3-1-24 RESTRICTED AREA 3-3-22 THE FOLLOWING PROPOSED LEGAL DESCRIPTIONS ARE BASED ON THE REGISTERED LAND SURVEY NO. _____ BEING RECORDED. TRACT A: CERTIFICATE OF TITLE #81073 Parcels 2, 3 and 4: All that part of the West half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota and all that part of Lots 13 through 22, Block 1, ELMO PARK and all that part of Lot 40, COUNTY AUDITOR’S PLAT NO. 8 according to the plats thereof; on file and of record in the office of the County Recorder, Washington County, Minnesota, described as follows: Commencing at the North Quarter Section corner of said Section 13; thence South 88 degrees 32 minutes 13 seconds West, (bearings are based on the Washington County Project Coordinate System, South Zone), along the North line of said Section 13, a distance of 726.05 feet to its intersection with the West line of the East 726.00 feet of said West Half of Section 13; thence South 00 degrees 48 minutes 00 seconds East, along said West line of the East 726.00 feet of the West Half of Section 13, a distance of 2633.85 feet to Judicial Landmark No. 7 and to its intersection with a Northeasterly extension of the Southerly line of Block 1, of said ELMO PARK, and to the point of beginning of this description; thence South 71 degrees 44 minutes 52 seconds West, along said Northeasterly extension of the Southerly line of Block 1 ELMO PARK and along the Southerly line of Block 1, ELMO PARK, a distance of 478.71 feet to Judicial Landmark No. 8 and to a point which is 21.25 feet Northeasterly from the Southwesterly corner of said Lot 13, Block 1, ELMO PARK, and as measured along the Southerly line of said Lot 13, Block 1, ELMO PARK; thence North 18 degrees 15 minutes 08 seconds West, perpendicular to said Southerly line of Lot 13, Block 1, ELMO PARK, a distance of 157.29 feet to Judicial Landmark No. 16 and to its intersection with a line that bears North 89 degrees 47 minutes 31 seconds East from the Northeast corner of Lot 21, Block 4, CLOVERDALE, according to the plat thereof, on file and of record in the office of the County Recorder, Washington County, Minnesota; thence North 89 degrees 47 minutes 31 seconds East, a distance of 11.09 feet to Judicial Landmark No. 1; thence North 71 degrees 45 minutes 35 seconds East, a distance of 188.02 feet to Judicial Landmark No. 2; thence North 00 degrees 52 minutes 30 seconds West, parallel with the East line of said Block 4,CLOVERDALE, distance of 346.30 feet to Judicial Landmark No. 3 and to its intersection with an Easterly extension of the South line of 36TH Street North, formerly known as Busch Avenue, as described and dedicated in the plat of BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO on file and of record in the office of the County Recorder, Washington County, Minnesota; thence South 89 degrees 07 minutes 28 seconds West, along said Easterly extension of said South line of 36TH Street North, a distance of 40.00 feet to Judicial Landmark No. 4 and to its intersection with the East line of Layton Avenue North, formerly known as Chicago Avenue, as described and dedicated in said BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO; thence North 00 degrees, 43 minutes 04 seconds West, along said East line of Layton Avenue North, a distance of 59.97 feet to Judicial Landmark No. 5 and to its intersection with an Easterly extension of the North line of said 36TH Street North; thence North 89 degrees 02 minutes 11 seconds East, along said Easterly extension of the North line of 36TH Street North, a distance of 353.76 feet, more or less, to Judicial Landmark No. 6 and to its intersection with said West line of the East 726.00 feet of the West Half of Section 13; thence South 00 degrees 48 minutes 00 seconds East, along said West line of he East 726.00 feet of the West Half of Section 13, a distance of 469.94 feet to Judicial Landmark No. 7 and to the point of beginning. The boundaries of Parcels 2, 3 and 4 have been marked by Judicial Landmarks set pursuant to Order in Torrens, Case No. C3-88-5612. Together with easement for storage purposes reserved in Document Number 1155779. (Torrens Property) AND TRACT B: CERTIFICATE OF TITLE #81074 Parcel 5 – All that part of the West Half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota, and all that part of Lot 40, COUNTY AUDITOR’S PLAT NO. 8, according to the plat thereof, on file and of record in the Office of the County Recorder, Washington County, Minnesota, described as follows: Beginning at Judicial Landmark No. 5 which is a point on the easterly line of Layton Avenue North as described and dedicated in the plat of BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO, on file and of record in the Office of the County Recorder, Washington County, Minnesota, with its intersection with an easterly extension of the north line of 36th Street North, formerly known as Busch Avenue, as described and dedicated in said plat of BUSCH’S FIRST ADDITION TO CLOVERDALE ELMO; thence North 00 degrees 43 minutes 04 seconds West, along said east line of Layton Avenue North, a distance of 101.00 feet to Judicial Landmark No. 14; thence North 89 degrees 02 minutes 11 seconds East, parallel with said north line of 36th Street North, a distance of 353.61 feet to Judicial Landmark No. 15 and to its intersection with the west line of the east 726.00 feet of said West Half of Section 13; thence South 00 degrees 48 minutes 00 seconds East, along said west line of the east 726.00 of the West Half of Section 13, a distance of 101.00 feet to Judicial Landmark No. 6 and to its intersection with an easterly extension of said north line of 36th Street North, and said point of intersection bears North 89 degrees 02 minutes 11 seconds East from the point of beginning; thence South 89 degrees 02 minutes 11 seconds West, along said easterly extension of the north line of 36th Street North, a distance of 353.76 feet to Judicial Landmark No. 5 and to the point of beginning. AND Tract B, REGISTERED LAND SURVEY NO. ______ Tract A, REGISTERED LAND SURVEY NO. ______ 4-2-25 REMAINDER SURVEY DENOTES DISTANCE AS SHOWN ON THE CERTIFICATE OF TITLE DENOTES BEARING AS SHOWN ON THE CERTIFICATE OF TITLE DENOTES BEARING PER WASHINGTON COUNTY COORDINATES. TRACT A TRA C T B PROPOSED REGISTERED LAND SURVEY NEW PARCEL LINE PA R C E L B PA R C E L A 8-5-25 PROPOSED CONDITIONS LAKE ELMO FIRE DEPARTMENT – OFFICE OF THE FIRE MARSHAL Fire Prevention, Code Enforcement, and Public Education September 23, 2025 Sophia Jensen, Planner City of Lake Elmo Re: Minor Subdivision - Creamery Prepared by: Anthony Svoboda, Fire Marshal Approved by: Dustin Kalis, Fire Chief Applicable Codes: • 2020 Minnesota State Fire Code • 2020 Minnesota State Building Code • Lake Elmo Fire Department Fire Code Policies • NFPA 13, 2016 edition • NFPA 13D, 2016 edition Fire Department Comments: 1) Street names and addressing shall be consistent with the Washington County Uniform Street Naming and Property Numbering System. 2) Building address numbers shall be plainly visible from the street fronting the property and shall be contrasting color from the background. Size and placement of address numbers shall be approved by the fire and planning departments. 3) A fire sprinkler system shall be installed in commercial buildings when a change in use occurs in accordance with the Minnesota State Fire Code and Chapter 1306 of the Minnesota State Building Code. A permit is required prior to work. a. Fire Department sprinkler connection locations shall be approved prior to installation. 4) A fire alarm system shall be installed in commercial buildings in accordance with the Minnesota State Fire Code (907.2.3) and Lake Elmo Ordinances. A permit is required prior to work. 5) A KNOX rapid access lockbox shall be installed in an approved location, on all commercial buildings. a. Multiple KNOX rapid access lockboxes may be required as determined by the fire department. 6) KNOX locking Fire Department Connection Caps shall be installed on all fire department connections. Questions, clarifications, or the request to provide code documents can be made using the contact information listed below. Respectfully, L a v e r n e A v e N U p p e r 3 3 r d S t N L a v e r n e A v e N L a k e E l m o F i r e D e p a r t m e n t C a n d N W R a i l r o a d U p p e r 3 3 r d S t N U p p e r 3 3 r d S t N C a n d N W R a i l r o a d U p p e r 3 3 r d S t N U p p e r 3 3 r d S t N 3520 11320 11320 3585 3407 3413 3415 3481 3411 3510 11178 11200 11320 WH317 WH318 WH316 WH319 WM44 WV453 WV459 WV200418 SI1212 SI1211 SI1207 SI1210 SI1209 SI1213 130047 130049 SMH242 SMH240 130048 SMH239 S-13-02 SMH241 WWMH198 WWMH206 WWMH205 WWMH208 WWMH207 Lake Elmo GIS Maxar, Microsoft, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c) OpenStreetMap contributors, and the GIS User Community Sewer Manhole Sewer Pipe Storm Manhole Storm Inlet Storm Pipe Storm Catchment Water Valve Water Meter Water Hydrant Water Curb Stop Water Pipe Water Lateral City Limits Parcels 9/23/2025, 11:37:58 AM 0 80 16040 ft 0 25 5012.5 m 1:971 Memorandum 800 Washington Avenue North, Suite 207 Minneapolis, MN 55401 September 26, 2025 TO : ASHLEY MONTERUSSO FROM: PATRICK O’KEEFFE, PLA RE: PECCHIA MINOR SUBDIVISION/REGISTERD LAND SURVEY – SUBDIVISION PARCEL REVIEW SUBMITTALS 1. Subdivision Parcel Review, dated July 7, 2025, received September 09, 2025. REVIEW HISTORY 1. Subdivision Parce l Review September 26, 2025 LOCATION: 3481 Laverne Ave N, Lake Elmo, MN 55042 CURRENT LAND USE CATEGORY: Commercial ADJACENT AND SURROUNDING LAND USE: Commercial SPECIAL LANDSCAPE PROVISIONS: ex. Shoreland overlay district GENERAL NOTES: • Nothing landscape related is needed at this time but will need to be addressed with any change of use/building permits. RECOMMENDATION: Once the landscape plans have been developed, they must be submitted for review and approval. Patrick O’Keeffe, PLA (MN, CO) City of Lake Elmo Municipal Landscape Architect P: (651) 324-5277 E: patrick@hkgi.com 150 South Fifth Street Suite 700 Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer LA515\161\1051418.v2 SAMANTHA C. ZUEHLKE Attorney at Law Direct Dial (612) 337-9205 Email: szuehlke@kennedy-graven.com September 26, 2025 VIA E-MAIL ONLY Ms. Ashley Monterusso City Planner City of Lake Elmo 3880 Laverne Avenue N Lake Elmo, MN 55042 RE: City of Lake Elmo - Opinion for Minor Subdivision - REGISTERED LAND SURVEY NO. 132 Dear Sophia: At the City’s request, I have reviewed the title commitment issued by Stewart Title Guaranty Company, their File No. MN72016, with an effective date of June 16, 2025 (the “Commitment”). I have reviewed Certificate of Title No. 81072 (the “Certificate”). I have also reviewed a registered land survey prepared by Cornerstone Land Surveying, Inc., which is titled REGISTERED LAND SURVEY NO. 132 (the “RLS”). This minor subdivision letter is in response to an application made to the City of Lake Elmo dated July 16, 2025. The Commitment purports to cover the following legal description: Parcel 7: All that part of the West Half of Section 13, Township 29 North, Range 21 West, City of Lake Elmo, Washington County, Minnesota, and all that part of Lots 8 through 13, Block 1, ELMO PARK and all that part of Lots 21 through 25, Block 4, CLOVERDALE and all that part of Lot 40, COUNTY AUDITOR’S PLAT NO. 8, according to the plats thereof, on file and of record in the office of the County Recorder, Washington County, Minnesota, described as follows: Beginning at Judicial Landmark No. 8 which is on the southerly line of said Block 1, ELMO PARK, and which is 21.25 feet northeasterly from the southwesterly corner of said Lot 13, Block 1, ELMO PARK, and as measured along said southerly line of said Lot 13, Block 1, ELMO PARK; thence South 71 degrees 44 minutes 52 seconds West, along said southerly line of said Block 1 ELMO PARK, a distance of 228.65 feet to Judicial Landmark Ms. Ashley Monterusso September 26, 2025 Page 2 LA515\161\1051418.v2 No. 9 and its intersection with the west line of the east 7.40 feet of Lot 8, of said Block 1, ELMO PARK; thence North 18 degrees 15 minutes 08 seconds West, perpendicular to last described line, along said west line of the east 7.40 feet of said Lot 8, Block 1, ELMO PARK, a distance of 100.00 feet to Judicial Landmark No. 10 and to its intersection with the northerly line of said Block 1, ELMO PARK; thence north 71 degrees 44 minutes 52 seconds East, along said northerly line of Block 1, ELMO PARK, a distance of 1.70 feet to Judicial Landmark No. 11 and to its intersection with a southerly extension of the west line of Block 4, of said CLOVERDALE; thence North 00 degrees 53 minutes 36 seconds West, along said southerly extension of the west line of Block 4, CLOVERDALE, and along the west line of Block 4, CLOVERDALE, a distance of 93.26 feet to Judicial Landmark No. 12 and to the middle of Lot 22, said Block 4 CLOVERDALE; thence North 75 degrees 01 minutes 44 seconds East, a distance of 123.67 feet to Judicial Landmark No. 13 and to the northeast corner of said Lot 21 Block 4 CLOVERDALE; thence North 89 degrees 47 minutes 31 seconds East, a distance of 79.57 feet to Judicial Landmark No. 16 and to its intersection with a line that is perpendicular to said southerly line of Block 1, ELMO PARK, and which bears North 18 degrees 15 minutes 08 seconds West from the point of beginning; thence South 18 degrees 15 minutes 08 seconds East, along said perpendicular line, a distance of 157.29 feet to Judicial Landmark No. 8 and to the point of beginning. The boundaries of Parcel 7 have been marked by Judicial Landmarks set pursuant to Order in Torrens Case No. C5-88-5613. Torrens Property: Certificate of Title No. 81072. (the “Property”). Based on my review of the Commitment, the Certificate, and the RLS, I have the following comments regarding the minor subdivision application: 1. Ownership Interests. According to the Commitment and the Certificate, the owner of the Property is Chama Mission, LLC, a Minnesota limited liability company. a. The fee owner of the Property does not need to sign the RLS. A Brian Zeller signed both the minor subdivision application and the affirmation of sufficient interest. From reviewing the Minnesota Secretary of State records, Brian Zeller’s affiliation with Chama Mission, LLC is unclear. The fee owner should provide documentation that Brian Zeller is affiliated with the fee owner of the Property and may sign on its behalf. b. According to the Commitment and the Certificate, Royal Credit Union has a mortgagee interest in the Property. The mortgage will likely need to be amended or partially released to reflect the legal description of the Property after the subdivision Ms. Ashley Monterusso September 26, 2025 Page 3 LA515\161\1051418.v2 and the sale of a portion of the Property to the Applicant. No further action is required. 2. Application for Subdivision. a. The surveys depict the Property before and after the subdivision. The application conforms with City Code Sec. 103.00.070(b), allowing for minor subdivisions resulting in four or fewer parcels. The surveys prepared by Cornerstone Land Surveying identify the intent to adjust the lot lines of three parcels, resulting in two parcels. The resulting parcels will have access to Upper 33rd Street North. There is an existing building that will extend across the property line created by the RLS. The fee owner of the Property will need to enter into either a party wall or an encroachment agreement to address their rights and responsibilities with respect to the wall. PID Nos. 13.029.21.31.0016, 13.029.21.31.0003, and are each zoned C - Commercial 13.029.21.32.0083. Both Tract A and Tract B resulting from the RLS must comply with the lot dimension and setback requirements for the C – Commercial District located in City Code Sec. 105.12.930, Table 12-2. As described above, the fee owner should provide documentation that Brian Zeller is affiliated with the fee owner of the Property and may sign the subdivision application materials on its behalf. The Applicant and the Owner have not yet signed the deposit agreement. 3. Commitment Exceptions. The Commitment is subject to the following exceptions: a. A Mortgage in favor of Royal Credit Union, filed April 18, 2022, as Document No. 1280979; and Assignment of Rents and Leases in favor of Royal Credit Union, filed April 18, 2022, as Document No. 1280980. The mortgage will likely need to be amended or partially released to reflect the legal description of the Property after the subdivision and the sale of a portion of the Property to the Applicant, as described above in Paragraph 1.b. No further action is required. The Certificate additionally discloses a temporary construction easement in favor of Washington County, filed July 20, 2015 as Document No. 1235230. The easement has expired by its terms. No further action is required. 4. Registered Land Survey. I require review of the following revisions. Ms. Ashley Monterusso September 26, 2025 Page 4 LA515\161\1051418.v2 a. The legal description on the RLS must match the Commitment and the Certificate exactly. “Block 1 ELMO PARK, a distance of 228.65” must be revised to “Block 1, ELMO PARK, a distance of 228.65” and “1. 70 feet to Judicial Landmark No. 11” must be revised to “1.70 feet to Judicial Landmark No. 11”. b. The City governing body approval certificate must be revised to: We do hereby certify that on the ___ day of ________________, 20__, the City Council of the City of Lake Elmo, Minnesota, has approved this Registered Land Survey. c. The RLS must be signed by both the City Clerk and the Mayor, pursuant to City Code 103.00.040. d. The County surveyor certificate must be revised as follows: Pursuant to Minnesota Statutes, Section 389.09, Subd. 1, this Registered Land Survey is approved this ____ day of _____________, 20__. ______________________________ (insert County Surveyor’s name here) Washington County Surveyor 5. Taxes and Special Assessments. All real estate taxes due in the year the RLS is to be recorded (including delinquent taxes and any deferred Green Acres taxes) must be paid prior to recording the RLS. All special assessments must be paid prior to recording the RLS. Any special assessments against any part of the Property can be reapportioned among the new lots as provided in Minnesota Statutes Section 429.071(3). PID No. 13.029.21.31.0016 (Commercial/Industrial) 2025 base taxes: $5,924.00 2025 taxes in the amount of $5,924.00 are half paid. There are no levied or pending special assessments. PID No. 13.029.21.31.0003 (Commercial/Industrial) 2025 base taxes: $332.00 2025 taxes in the amount of $332.00 are half paid. There are no levied or pending special assessments. PID No. 13.029.21.32.0083 (Commercial/Industrial) 2025 base taxes: $566.00 2025 taxes in the amount of $566.00 are half paid. There are no levied or pending special assessments. Ms. Ashley Monterusso September 26, 2025 Page 5 LA515\161\1051418.v2 This letter does not purport to set forth every matter relevant to a determination of whether title to the Property is marketable, and no one should rely upon it for that purpose. The sole purpose of this letter is to identify required signatories to the RLS and related issues of interest to the City in connection with the subdivision, as evidenced by the Commitment. Please contact me if you have any questions regarding this information. Thank you. Sincerely, Samantha C. Zuehlke Samantha C. Zuehlke STAFF REPORT DATE: November 5th 2025 CONSENT AGENDA ITEM: Approve Landscape Security Reduction for Wildflower 4th Addition Development SUBMITTED BY: Sophia Jensen, City Planner ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for landscaping for Wildflower 4th Addition? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed the request to reduce the development security for landscaping improvements for the Wildflower 4th Addition Development. These phases were inspected and accepted by the Landscape Architect on 10/16/2025. Current Security Amount Proposed Security Amount $6,250 $1,5631.Wildflower 4th Addition FISCAL IMPACT: It is the City’s goal to retain, at all times during the subdivision improvements, a security amount that is adequate to ensure completion of all elements of the improvements as protection to the City tax payers against the potential of developer default. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve the security reductions for the Wildflower 4th Addition development. The release of security is contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the city. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the security release for the Wildflower 4th Addition as detailed in the respective Security Reduction Worksheet, contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the city” ATTACHMENTS: 1.Security Reduction Worksheet 2.Close Out Inspection Letter Memorandum 1 TO: Sophia Jensen FROM: Patrick O’Keeffe, PLA (MN, CO) DATE: 10/16/2025 RE: 0 Year Landscape Warranty Acceptance | Wildflower at Lake Elmo – 4th Addition 0-Year Inspection & Re-inspection Initial Acceptance 1-Year Inspection & Re-inspection (if needed) 2-Year Inspection & Re-inspection Final Inspection Acceptance Date of Inspection 4/30/24 9/24/24 10/29/24 08/25/25 10/16/25 Inspectors  Patrick O’Keeffe, PLA (MN, CO)  Leilen Farias, Landscape Designer Inspection Summary  An on-site landscape inspection was conducted to assess the condition and performance of the installed landscape elements. Based on this review, the site is being granted initial acceptance and the two-year warranty period may now begin.  See attached plan mark-ups and photos for specific landscape conditions noted in this memo. Patrick O’Keeffe, PLA (MN, CO) Landscape Architect P: (651) 324-5277 | E: Patrick@hkgi.com 800 WASHINGTON AVE N STE 207 MPLS, MN 55401 | HKGI.COM Tree correction required Tree missing LEGEND Tree accepted WILDFLOWER AT LAKE ELMO 4th ADDITION Inspected on 10-08-2025 Tree accepted but monitoring required Trees in this location have completely established, where likely planted very early in the development process, it is recommended that these trees no longer require/warrant further inspection. Trees in this location were not planted according to plan and are rather located in other parts of the development. Lot under construction - Landscaping pending installation Trees show severe defoliation from Japanese beetles. Continue monitoring for additional damage next year. No corrective action is needed at this time. Early fall color Tree replacement required Early fall color The tree is currently missing but will be installed upon completion of the house lot. STAFF REPORT DATE: November 5, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Approval of Public Works Director Job Description and authorize recruitment for the positions CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Lake Elmo Public Works Director resigned effective December 1, 2025. It was a great opportunity to evaluate the job description as currently written and make recommendations for updating. ISSUE BEFORE COUNCIL: Should the City Council approve job description change and begin recruitment for the Public Works Director position? PROPOSAL DETAILS/ANALYSIS: The job description was updated and refined to better align with the city’s current and future operational needs. Specifically, the revised version places greater emphasis on higher level supervision and planning. FISCAL IMPACT: This position has been included in the 2026 budget. OPTIONS: 1) Approve the updated job description for Public Works Director and begin recruitment for the position. 2) Do not approve the updated job description for Public Works Director or recruitment for the position at this time. RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Public Works Director job description and begin recruitment for the position.” ATTACHMENTS: • Proposed Public Works Director job description • Current Public Works Director job description City of Lake Elmo Job Title: Public Works Director Department: Public Works Status: Full-time regular position, Exempt Benefits: Qualifies for full-time benefits Reporting Relationship: Reports to City Administrator Supervisory Duties: Supervision is exercised over all departmental personnel. Position Details: The Public Works Director performs complex supervisory, administrative, and professional work in planning, organizing, directing, and supervising the Public Works Department. This position must have complex understanding of environment, water, sanitary and storm water, street, traffic control, lighting, parks maintenance, vehicle maintenance, and other public work projects and programs. This position is responsible for budgetary duties. Work involves setting policies and goals. Fiscal Responsibilities: ▪ Create and maintain short and long-term plans to meet the needs of the City including transportation, street, water, sewer, drainage, light, park planning, and general maintenance. ▪ Prepares operating budget for Department and utility funds and oversees adopted budget. ▪ Develop specifications and make recommendations for the purchasing of equipment and vehicles. Responsible for purchasing all supplies and materials needed for effective operations. ▪ Oversees and participate in the creation of complete and accurate documentation and maintains all department files and records. Infrastructure Responsibilities:  Provides recommendations for the capital improvement plan concerning infrastructure, city facilities and equipment and software purchases  Coordinates maintenance and construction projects to ensure compliance with time and budget with Engineering and Planning Department  Oversees assigned municipal projects to ensure contractor compliance with time and budget parameters for the project  Drafts and recommends policies for all maintenance functions including but not limited to snow, ice, pavement management, street signs and, utility system operations  Respond to emergencies Supervisory Responsibilities: ▪ Provides direction, supervision, and coordination of training Public Works staff, including training employees, planning, assigning and directing work; evaluating performance, rewarding and disciplining employees, suspending employees, transferring employees, adjusting grievances, addressing complaints and resolving problems. ▪ Recommend hiring, promotion, demotion and discharge of employees. ▪ Maintain a high level of safety practices through coordination of safety programs and policies and regular inspections of facilities and equipment. While these areas are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City. Position Requirements Knowledge, Skills and Abilities:  Comprehensive knowledge of materials, methods and techniques used to successfully repair and maintain public streets, storm sewer system, sanitary sewer collection system, and a water supply and distribution system.  Comprehensive knowledge of general equipment maintenance and repair techniques.  Comprehensive knowledge of the practices, procedures, equipment, and materials used in Public Works maintenance and construction work.  Comprehensive knowledge of safe operation, maintenance, servicing, and repair of various vehicles, and the ability to operate equipment in a skillful manner.  Experience operating heavy equipment in maintenance or construction work, including installation of underground sewer, water, and/or storm sewer utilities, or applicable related experience.  Manage projects and supervise work crews independently.  Ability to read infrastructure maps and engineering record drawings for the purpose of locating and marking underground utility mains and laterals. Education: Bachelor’s degree in civil engineering, business or public administration or closely related field. Requirements: Extensive public works experience in utilities, supervisory experience, and budgeting responsibilities. Must have Commercial Driver’s License, Class B driving privileges and a good driving record. Extensive proficient verbal and written communication skills. Extensive equipment operator skills and knowledge of safety procedures for: ▪ Single Axel Dump Truck ▪ Skid Loader ▪ Front End Loader ▪ Tractor ▪ Snow/Ice Removal Process basic computers skills, including a good knowledge of and experience using: ▪ E-mail and Microsoft Outlook ▪ Web Browsing ▪ Basic Computer Mapping (Google Maps, Bing) ▪ Adobe PDF Viewer ▪ Standard Office Spreadsheet or Writing Software Licenses/Certifications: This position will require the acquisition and maintenance of the following additional certificates/licenses: ▪ Class B Commercial Driver’s License, or ability to obtain within 2 years ▪ Class B Water Operator License, or ability to obtain within 2 years ▪ Class B/SB Wastewater Operator License or ability to obtain within 2 years ▪ NIMS 700 and HAZ MAT Certifications ▪ APWA-MN Chapter Public Works Certificate ▪ Relevant Competent Person Certificate Desired Qualifications: ▪ Commercial Driver’s License (CDL) ▪ Registered civil engineer in the State of Minnesota Physical and Mental Requirements: Positions in this job typically require sitting, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. This position encounters unexpected and prolonged workdays and stress and pressure from dealing with emotional issues and conflicts. There is also sustained exposure to computer keyboards and video screens. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. **The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. Working Conditions: This position must be able to respond to afterhours emergency; physically onsite within 30 minutes. Most work is performed in a field environment involving working inside and outside of vehicles and in confined spaces. Seasonal conditions can include excessive heat or cold. Conditions can include working in wet, muddy, slippery or dusty and windy conditions. Competencies Common to All City Positions: ▪ Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable City policies and procedures ▪ Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff. ▪ Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible. ▪ Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities. ▪ Represent the City of Lake Elmo in a professional manner to the public, outside contacts and constituencies. **The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. Revised - 9/8/2022 POSITION TITLE PUBLIC WORKS DIRECTOR DEPARTMENT REPORTS TO GRADE LEVEL STATUS Public Works City Administrator 13 Full-time, Exempt POSTION SUMMARY Under the general supervision and direction of the City Administrator, the Public Works Director Performs complex supervisory, administrative and professional work in planning, organizing, directing and supervising the operations of the Public Works Department and its Divisions (Parks, Streets, Fleet, Utilities, Engineering (contract), and Facilities). Leads the Public Works department in all aspects, including but not limited to strategic planning, capital improvements planning, progressive personnel management practices and comprehensive plan conformance. ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative • Plan, direct, coordinate and manage all functions of a comprehensive Public Works Department including developing operation performance, goals and objectives to ensure the required services are provided at the highest quality level, on a sound business basis consistent with the needs of the City. • Evaluate public works’ needs, policies, procedures and practices and formulate short-term and long-term goals, objectives and plans to ensure the highest level of service through an innovative and effective program at the most favorable cost to the public. • Review, prioritize, and approve department operational plans. • Facilitate the development of a long-term vision for the department, including comprehensive infrastructure plans, facility needs, equipment and vehicle fleet type and size, services to be provided and ways to provide those services. • Develop short and long-range operational plans for sewer and water systems, wells and well equipment, construction and maintenance of streets and other paved surfaces, and monitor existing operations and plans to ensure overall effectiveness. • Develop, prepare and recommend comprehensive budget programs in all areas of public works including construction, maintenance, utilities, equipment and supportive services to ensure Department’s ability to carry out its planned program. • Collaborate on the preparation of the Capital Improvement Plan, infrastructure management plans, feasibility studies and other reports in conjunction with other staff and/or the Finance Department. • Manage the purchase, maintenance, and use of equipment and facilities, including materials and supplies, in a timely and cost-effective manner. Review specifications for equipment purchases and projects in a manner that is accurate, timely and results in appropriate and cost- effective equipment and improvements. • Manage and coordinate all public works emergency response incidents. Public Works Director Updated: October 2025 • Oversite of the SCADA system to ensure accurate monitoring and operation of essential infrastructures. • Keep current on new developments in legislation, engineering, public works and government regulations which affect operations. Reviews and evaluates innovative concepts and approaches, new equipment, and assistance programs. Leadership/Supervision • Ensure all department staff have the training and resources needed to effectively and safely perform the duties of their positions. • Establish a team environment that encourages open communication and empowers staff to take ownership in the position and organization in a manner that supports the vision and direction of the City and enhances employee satisfaction. • Ensure Public Works divisions response to emergencies promptly, effectively and efficiently. • Monitor operations to ensure compliance and relevant performance measures and guidelines. • Provide counsel and information to the City Administrator, City Council and other officials on issues as they relate to public works and the objective of developing solutions which will meet the needs of the City most effectively. Participate with City Management officials in determining and implementing overall policy and goal direction for the City Council where such policies impact public works. • Recommend organization structure, staffing, personnel actions and functions to maximize the most effective use of resources and selects strategies for evaluating, monitoring, and reporting. • Effectively supervise personnel, ensuring the effective operation of the department in compliance with administrative policies and procedures. Maintains proper accountability and communications among staff levels. • Evaluate ongoing personnel job assignments, programs, procedures and operations to identify potential improvements to operational performance goals and objectives. • Provide leadership/coaching to Public Works Assistant Director and Leads including on-going review and feedback concerning department goals, projects and priorities. • Provide leadership role in departmental employee issues involving adherence to policies, procedures, and discipline. Effectively respond to union grievances and bargaining unit requests. Confer with Administrative Services Coordinator on contract interpretations, City policy and other federal and state laws affecting City personnel. • Establish and maintain effective working relationships with the City Administrator and other City Department Heads to ensure open communication and consistent initiatives to fulfill City mission and vision. Other Duties • Effectively direct the work of a wide range of consultants involved in various public and private development activities to ensure that the City’s objectives are achieved. • Oversees and participate in the creation of complete and accurate documentation and maintains all department files and records. • Responsible for the department’s and City’s safety programs including implementing safety trainings and compliance with the City’s safety programs and procedures. • Ensure Department’s compliance with all State and Federal statutes and regulations related to Public Works. • Place a high priority on effective community relations and communications including inquiries from citizens and users and participating in assigned community events. Public Works Director Updated: October 2025 • Negotiate complex agreements and acquisitions for Administrator/Council approval; represent the City and acts as a liaison with external agencies involving policy issues or requiring higher visibility. • Serve as City representative and liaison to other governmental agencies, professional organizations, residents, businesses and other stakeholders on subjects as they related to the City and Department. Express department positions with diplomacy and political awareness along with displaying interpersonal tact and sensitivity to community concerns when dealing with citizens. • All other duties as apparent or assigned. KNOWLEDGE, SKILLS AND ABILITIES • Exhibits a collaborative management style and the ability to form strong cooperative working relationships within the City and across traditional department lines. • Thorough practical knowledge of utility, parks, streets and storm water drainage system maintenance principles and practices including short- and long-range planning of maintenance and construction activities. • Ability to read infrastructure maps and engineering record drawing of the purpose of locating and marking underground utility mains and laterals. • Demonstrated experience in managing multiple programs and complex projects to completion. Ability to assess problem and situations, anticipate needs and evaluate alternatives. • Demonstrated ability to direct, delegate, supervise, evaluate and motivate a wide variety of personnel. • Strong ability to communicate clearly and concisely, both orally and in writing especially with the City Administrator and City Council. • Strong understanding and interpretation of laws, rules and regulations governing construction contracts and projects. • High ability to analyze problems and identify alternative solutions. • Ability to build partnerships with other governmental units, developers, businesses, community groups and citizens. • Ability to prepare and administer a department budget and Capital Improvement Plan. • Ability to be detail-oriented and to follow through with tasks. • Ability to perform research, assemble information and prepare complex reports and studies as need. • Practical knowledge of all equipment, materials and maintenance used in operation and maintenance of roadways, parks and utility systems. • Commitment to exceptional customer service and a positive attitude. • Demonstrates a team player approach and a high level of professionalism in assisting staff. • Demonstrates initiative in process improvement opportunities. • Ability to perform successfully with minimal supervision. • Ability to maintain adequate and positive working relationships with staff and the public. MINIMUM QUALIFICATIONS • Bachelor’s degree in civil engineering, business or public administration or related field. • Possess and maintain a valid Minnesota driver's license or equivalent out-of-state license. • Extensive public works experience in utilities, supervision and budgeting. Public Works Director Updated: October 2025 • Extensive knowledge of equipment operator skills and knowledge of safety procedures. • Basic to Intermediate computer skills (Microsoft 365, web browsing, Adobe, Basic Computer Mapping) DESIRED QUALIFICATION • Registered Civil Engineer in the State of Minnesota • Or such alternatives to the above qualifications as the City may find appropriate and acceptable. COMPETENCIES COMMON TO ALL CITY POSITIONS • Develop and maintain a thorough working knowledge of and compliance with all departmental and applicable city policies and procedures. • Demonstrate by personal example the spirit of service, excellence, and integrity expected from all staff. • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff to perform job responsibilities confidently and quickly. • Confer regularly with and keep your immediate supervisor informed of all critical matters about the applicable job functions and responsibilities. • Represent the City of Lake Elmo professionally to the public, outside contacts, and constituencies. PHYSICAL AND MENTAL REQUIREMENTS Positions in this job typically require sitting, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. This position can encounter unexpected and prolonged workdays and stress and pressure from dealing with issues and conflicts. There is also sustained exposure to computer keyboards and video screens. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force to move objects. WORKING CONDITIONS The majority of the work for this position is an office setting with occasional visits to worksites. **The physical demands and work environment characteristics described here represent those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform basic functions. The above statements are intended to describe the general nature and level of work being performed by individuals employed in this job. They are not intended to be an exhaustive list of all duties and qualifications required of personnel in this job. The employer reserves its right to change the job description and establish, modify or eliminate job duties and responsibilities and jobs at its discretion with or without notice. ACKNOWLEDGEMENTS I acknowledge reviewing this job description. ___________________________________ _____________________________________ _______________ Employee Name (Print) Employee Signature Date ___________________________________ _____________________________________ _______________ Public Works Director Updated: October 2025 Supervisor Name (Print) Supervisor Signature Date STAFF REPORT DATE:November 5, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Approval of Interim Public Works Director CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Lake Elmo Public Works Director resigned effective December 1, 2025. ISSUE BEFORE COUNCIL: Should City Council approve the request to have Adam Swanepoel serve as Interim Public Works Director? PROPOSAL DETAILS/ANALYSIS: While we recruit to fill the position, we would like to offer Adam Swanepoel to serve as Interim Public Works Director to maintain efficient services to residents and oversee operations of the Public Works Department. Upon approval of the council, the offer is Step 1, of the position’s Grade Level 13 wage. FISCAL IMPACT: There will not be an impact to the budget as the position has been budgeted for. OPTIONS: 1) Approve Adam Swanepoel as Interim Public Works Director. 2) Do not approve Adam Swanepoel as Interim Public Works Director. RECOMMENDATION: If removed from the consent agenda: “Motion to approve Adam Swanepoel as Interim Public Works Director.” STAFF REPORT DATE:November 5, 2025 REGULAR TO: City Council FROM: Nate Stanley, City Engineer AGENDA ITEM: Approve City Comments on the Washington County DRAFT 2026-2030 Capital Improvement Plan (CIP) REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer Jack Griffin, Municipal Sr. Project Manager. CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On October 7, 2025, staff received notice from Washington County that the Draft 2026- 2030 Capital Improvement Plan (CIP) was available for review and comment. Comments must be received by November 7, 2025 for consideration when adopting the final CIP. As part of the annual budget process, Washington County prepares a five-year Capital Improvement Plan (CIP), which includes the county's tentative plans for roads, bridges, parks, land, trails, transit, and public facilities. The first year of this plan is included in the county's proposed 2026 budget. The “out-years” of 2027-2030 reflect projected needs and estimated costs, which may change based on future priorities and funding opportunities. Projects that were budgeted in prior years, and are not yet complete, are not reflected in the draft 2026-2030 CIP. Funding for the completion of those projects has been set aside and therefore are not reflected in future years’ CIP documents. A full copy of the draft CIP document is available online at the County website. The attached packet highlights the substantial transportation roadway projects included within the City of Lake Elmo over the next five years. Parks and Public Facility projects are not included in this review. It should also be noted that the County completes intersection control projects, safety & traffic capacity projects (turn lanes, signal timing, etc.), and pavement preservation projects each year but the work related to these improvements are not specifically identified within the CIP document. The County is budgeting an average of $750,000 per year for intersection control project(s), $210,000 per year for safety improvements, and has budgeted $24M over 5 years for various pavement maintenance and preservation projects. ISSUE BEFORE COUNCIL: Should the City Council approve City comments on the Washington County DRAFT 2026-2030 Capital Improvement Plan? PROPOSAL DETAILS/ANALYSIS: Staff has reviewed the County’s Draft 2026-2030 CIP and has prepared comments as outlined in the attached letter for consideration. FISCAL IMPACT: No Fiscal Impacts at this time. However, County improvement projects completed within the City of Lake Elmo often contain cost participation from the City. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, the City comments to be submitted to Washington County regarding the County’s 2026-2030 Draft Capital Improvement Plan. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve City comments to be submitted to Washington County regarding the County’s Draft 2026-2030 Capital Improvement Plan with comments to be submitted on or before November 7, 2025.” ATTACHMENTS: 1.Draft City Comment Letter. 2.Summary packet of the Washington County Draft 2025-2029 Capital Improvement Plan. 3.County CIP Location Map. PROJECTS BY CATEGORY ROAD & BRIDGES Project Category Proposal 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Road & Bridge RB-2201 $1,100,000 $770,000 $620,000 $620,000 $620,000 $3,730,000 RB-2203 $250,000 $200,000 $200,000 $200,000 $200,000 $1,050,000 RB-2204 $1,150,000 $1,150,000 $7,650,000 $8,500,000 $6,000,000 $24,450,000 RB-2204-01 $0 $5,300,000 $0 $0 $0 $5,300,000 RB-2204-02 $4,217,700 $0 $0 $0 $0 $4,217,700 RB-2204-03 $3,900,000 $0 $0 $0 $0 $3,900,000 RB-2216 $350,000 $350,000 $350,000 $350,000 $350,000 $1,750,000 RB-2580 $350,000 $0 $0 $0 $0 $350,000 RB-2582 $2,689,000 $0 $0 $0 $0 $2,689,000 RB-2609 $0 $11,400,000 $0 $0 $0 $11,400,000 RB-2629 $0 $1,000,000 $0 $5,500,000 $0 $6,500,000 RB-2641 $0 $0 $0 $450,000 $4,400,000 $4,850,000 RB-2645 $0 $1,100,000 $0 $7,800,000 $0 $8,900,000 RB-2650 $0 $0 $550,000 $1,250,000 $0 $1,800,000 RB-2651 $3,025,000 $4,025,000 $2,900,000 $2,500,000 $3,175,000 $15,625,000 RB-2658 $0 $0 $0 $1,000,000 $2,100,000 $3,100,000 RB-2667 $4,500,000 $0 $0 $0 $0 $4,500,000 RB-2668 $0 $17,500,000 $0 $0 $0 $17,500,000 RB-2672 $0 $17,200,000 $0 $0 $0 $17,200,000 RB-2674 $40,000,000 $0 $0 $0 $0 $40,000,000 RB-2675 $3,750,000 $0 $0 $0 $0 $3,750,000 RB-2682 $400,000 $0 $0 $0 $0 $400,000 RB-2683 $600,000 $450,000 $2,600,000 $0 $0 $3,650,000 RB-2685 $6,000,000 $40,900,000 $0 $0 $0 $46,900,000 RB-2688 $130,000 $0 $0 $0 $0 $130,000 RB-2690 $400,000 $0 $7,100,000 $0 $0 $7,500,000 RB-2691 $850,000 $0 $5,500,000 $0 $0 $6,350,000 RB-2692 $0 $550,000 $0 $1,150,000 $0 $1,700,000 RB-2693 $1,000,000 $0 $5,300,000 $0 $0 $6,300,000 RB-2694 $4,500,000 $0 $0 $0 $0 $4,500,000 RB-2695 $3,300,000 $0 $0 $0 $0 $3,300,000 RB-2696 $100,000 $0 $0 $0 $0 $100,000 RB-2697 $3,600,000 $0 $0 $0 $0 $3,600,000 RB-2701 $0 $0 $700,000 $350,000 $4,200,000 $5,250,000 RB-2702 $0 $450,000 $0 $0 $0 $450,000 RB-2703 $0 $3,800,000 $0 $0 $0 $3,800,000 RB-2801 $0 $0 $0 $0 $500,000 $500,000 RB-2803 $300,000 $0 $0 $0 $0 $300,000 RB-2804 $900,000 $0 $0 $0 $0 $900,000 RB-2807 $750,000 $4,500,000 $0 $0 $0 $5,250,000 RB-2808 $700,000 $0 $3,450,000 $0 $0 $4,150,000 RB-2809 $550,000 $0 $3,874,900 $0 $0 $4,424,900 RB-2811 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 RB-2812 $700,000 $0 $3,984,200 $0 $0 $4,684,200 RB-2813 $100,000 $0 $0 $0 $0 $100,000 RB-2814 $1,563,200 $0 $0 $0 $0 $1,563,200 CIP 2026-2030 80 Project Category Proposal 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total RB-2815 $400,000 $0 $0 $0 $0 $400,000 RB-2816 $850,000 $0 $0 $0 $0 $850,000 RB-2817 $0 $300,000 $0 $0 $0 $300,000 RB-2818 $0 $300,000 $0 $500,000 $0 $800,000 RB-2819 $0 $0 $500,000 $0 $0 $500,000 RB-2820 $0 $0 $732,000 $0 $0 $732,000 RB-2821 $0 $0 $0 $800,000 $0 $800,000 RB-2822 $0 $0 $0 $200,000 $0 $200,000 RB-2823 $0 $250,000 $0 $0 $0 $250,000 RB-2824 $970,000 $0 $0 $0 $0 $970,000 RB-2827 $0 $250,000 $0 $0 $0 $250,000 RB-2828 $0 $0 $0 $0 $300,000 $300,000 RB-2829 $0 $0 $0 $2,200,000 $0 $2,200,000 RB-2830 $0 $0 $800,000 $1,000,000 $8,700,000 $10,500,000 RB-2831 $0 $0 $450,000 $0 $0 $450,000 RB-2833 $0 $0 $600,000 $0 $0 $600,000 RB-2834 $0 $1,000,000 $0 $0 $0 $1,000,000 RB-2835 $0 $0 $0 $0 $650,000 $650,000 RB-2836 $0 $0 $300,000 $0 $0 $300,000 RB-2838 $0 $0 $1,900,000 $0 $6,600,000 $8,500,000 RB-2839 $0 $0 $0 $0 $400,000 $400,000 RRA-2297-11 $13,191,200 $294,400 $0 $0 $0 $13,485,600 ROAD & BRIDGE TOTAL $107,336,100 $113,239,400 $50,261,100 $34,570,000 $38,395,000 $343,801,600 $107,336,100 $113,239,400 $50,261,100 $34,570,000 $38,395,000 $343,801,600 CIP 2026-2030 81 Description The project scope includes an annual program for intersection control upgrades. Projects under this program may be individually identified and programmed through the County's Intersection Control Ranking System (ICRS). Future projects may include improvements to County State Aid Highway (CSAH) 14 (34th Street North) at High Point Drive, CSAH 2 (Broadway Avenue) Signal Timing Updates, and CSAH 19 (Woodbury Drive) Signal Timing Updates. Justification High-level intersection controls (roundabouts and traffic signals) may be constructed at county highway intersections meeting criteria set forth in the ICRS. The county proactively plans for the installation of intersection controls to improve the safety and efficiency of traffic flow on the County Highway System. The annual ICRS determines the priority of these installations. The number of projects programmed varies depending on actual budget funding, the availability of matching funds, unforeseen development, or intersection safety problems. RB-2201 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $210,000 $210,000 $210,000 $210,000 $210,000 $1,050,000 State Aid $490,000 $560,000 $410,000 $410,000 $410,000 $2,280,000 Planned Use of Fund Balance- R&B $400,000 $0 $0 $0 $0 $400,000 FUNDING TOTAL $1,100,000 $770,000 $620,000 $620,000 $620,000 $3,730,000 Expenditures Planning/Design $100,000 $20,000 $20,000 $20,000 $20,000 $180,000 Construction $1,000,000 $750,000 $600,000 $600,000 $600,000 $3,550,000 EXPENDITURES TOTAL $1,100,000 $770,000 $620,000 $620,000 $620,000 $3,730,000 Budget Impact/Other The typical traffic signal costs $1,500 per year to operate and maintain. This cost to the public is offset by the increased traffic flow efficiency and enhanced safety. Capital Project Category: Road & Bridge Location: Various/Other District: Multiple Total Estimated Project Cost: $3,730,000 Prior Year(s) Total Cost: $0 Project #: RB-2201 Project Name: Intersection Control Projects CIP 2026-2030 86 Description The project scope includes an annual program for the mitigation of safety or traffic-capacity problems. Examples of solutions include: 1) turn-lane construction 2) signal-timing studies 3) flasher installations 4) minor curve corrections 5) pedestrian and trail projects 6) signing and striping improvements Justification This annual program is needed to provide the county with the ability to be responsive to small safety or traffic-capacity problems throughout the year that are not programmed into a larger capital project. The county proactively plans for safety/capacity projects in its budget. Keeping an allotment in the budget for these types of projects eliminates future safety hazards for vehicular and pedestrian traffic. Proactively improving/reducing safety or traffic- capacity problems is cost-efficient and keeps the potential for larger expenditures minimal. RB-2203 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding State Aid $250,000 $200,000 $200,000 $200,000 $200,000 $1,050,000 FUNDING TOTAL $250,000 $200,000 $200,000 $200,000 $200,000 $1,050,000 Expenditures Construction $250,000 $200,000 $200,000 $200,000 $200,000 $1,050,000 EXPENDITURES TOTAL $250,000 $200,000 $200,000 $200,000 $200,000 $1,050,000 Budget Impact/Other The project scope doesn't significantly increase the operating costs of a county highway. There is no anticipated change within the Road & Bridge Division operating budget. Capital Project Category: Road & Bridge Location: Various/Other District: Multiple Total Estimated Project Cost: $1,050,000 Prior Year(s) Total Cost: $0 Project #: RB-2203 Project Name: Safety & Traffic Capacity Projects CIP 2026-2030 87 Description The project scope includes an annual program comprised of pavement preservation projects, including: 1) seal coating 2) crack filling 3) pavement milling 4) overlays 5) hot and cold-in-place recycling 6) pavement reclamation 7) full-depth reclamation 8) minor subgrade corrections 9) right-of-way 2026 may include: 1) County-wide Crack Sealing 2) CSAH 9 north of CSAH 12 Justification These projects are scheduled to interrupt the normal deterioration of highways to extend the pavement life. Pavement condition is measured/calculated annually and reported as the system-wide Pavement Condition Index (PCI) that assigns a value to each roadway segment on a scale of 1-100, with higher numbers equating to better pavement condition. Public Works Performance Measures set two goals: 1) system-wide average PCI = 72 or greater, and 2) no roadway PCI should be lower than 40. RB-2204 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding State Aid $300,000 $150,000 $1,800,000 $2,750,000 $0 $5,000,000 Wheelage Tax $850,000 $450,000 $2,950,000 $2,600,000 $2,800,000 $9,650,000 TAA - Preservation $0 $550,000 $2,900,000 $3,150,000 $3,200,000 $9,800,000 FUNDING TOTAL $1,150,000 $1,150,000 $7,650,000 $8,500,000 $6,000,000 $24,450,000 Expenditures Planning/Design $600,000 $300,000 $300,000 $400,000 $400,000 $2,000,000 Construction $550,000 $850,000 $7,350,000 $8,100,000 $5,600,000 $22,450,000 EXPENDITURES TOTAL $1,150,000 $1,150,000 $7,650,000 $8,500,000 $6,000,000 $24,450,000 Budget Impact/Other Projects completed under the Pavement Preservation Program reduce operation and maintenance costs. Capital Project Category: Road & Bridge Location: Various/Other District: Multiple Total Estimated Project Cost: $24,450,000 Prior Year(s) Total Cost: $0 Project #: RB-2204 Project Name: Pavement Preservation & Rehab CIP 2026-2030 88 Description The project scope includes the following improvements to County State Aid Highway (CSAH) 13 (Ideal Avenue) in Oakdale and Lake Elmo: 1) safety improvements, including widening of shoulders 2) pavement improvement 3) turn lanes and intersection improvements 4) pedestrian and non-motorized upgrades 5) drainage improvements Justification Increased traffic and development drive the need for roadway upgrades, including improving intersections and replacing the railroad crossing. This area is also a nexus for regional surface water drainage; hence, the design needs to work toward accommodating and improving regional surface water management in this area. The intersection of CSAH 6 and CSAH 13 was analyzed in the 2023 Intersection Control Ranking System (ICRS) Report, where it was found that the intersection is currently operating safely, with a crash rate around the average rate for similar intersections on county roads statewide. The project represents Phase 4 of improvements to the CSAH 13 corridor, which started with the segment from 44th Street to 50th Street in 2017 (Phase 1), then CSAH 14 to 44th Street in 2022 (Phase 2), then from Olson Lake Trail to 55th Street in 2024 (Phase 3). RB-2645 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $0 $300,000 $0 $500,000 $0 $800,000 County Transportation Sales Tax (Road & Bridge)$0 $800,000 $0 $5,500,000 $0 $6,300,000 TAA - Safety & Trails $0 $0 $0 $1,500,000 $0 $1,500,000 TAA - Multi-Modal $0 $0 $0 $300,000 $0 $300,000 FUNDING TOTAL $0 $1,100,000 $0 $7,800,000 $0 $8,900,000 Expenditures Planning/Design $0 $600,000 $0 $0 $0 $600,000 Construction $0 $0 $0 $7,800,000 $0 $7,800,000 Right-of-Way $0 $500,000 $0 $0 $0 $500,000 EXPENDITURES TOTAL $0 $1,100,000 $0 $7,800,000 $0 $8,900,000 Budget Impact/Other The project will increase operation and maintenance costs associated with additional pavement, drainage, and sidewalk infrastructure. Capital Project Category: Road & Bridge Location: Various/Other District: Multiple Total Estimated Project Cost: $9,500,000 Prior Year(s) Total Cost: $600,000 Project #: RB-2645 Project Name: CSAH 13 - CSAH 6 to CSAH 14 CIP 2026-2030 98 Description The project scope includes improvements to County State Aid Highway (CSAH) 17 at the intersection with Trunk Highway (TH) 36 in the cities of Lake Elmo and Grant. The work is expected to include: 1) a grade-separated crossing of TH 36 2) ramps to provide access between CSAH 17 and TH 36 3) retaining walls 4) storm water treatment facilities 5) pedestrian facilities 6) intersection controls for frontage roads 7) frontage road extension on the south side Justification TH 36 users currently experience congestion (capacity constraints) during both A.M. and P.M. peak hours, resulting from the existing signal at CSAH 17 (Lake Elmo Avenue). This congestion results in an unacceptable level of service during peak hours, which is expected to worsen as traffic volumes are forecasted to increase. Due to the extended cycle lengths, CSAH 17 has long wait times before being served by the signal. The existing, closely-spaced frontage road intersection on the north of TH 36 consistently queues traffic through the intersection. This CSAH 17 intersection has a crash and severity rate that is significantly higher than the Minnesota Department of Transportation (MnDOT) statewide system average for similar signalized intersections. To date, $10 million in federal grants and $26 million in state bonds/grants have been secured for the construction of this project. RB-2674 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Federal Grants $10,000,000 $0 $0 $0 $0 $10,000,000 Local Contributions $3,000,000 $0 $0 $0 $0 $3,000,000 State Aid $1,000,000 $0 $0 $0 $0 $1,000,000 State Grants $26,000,000 $0 $0 $0 $0 $26,000,000 FUNDING TOTAL $40,000,000 $0 $0 $0 $0 $40,000,000 Expenditures Construction $40,000,000 $0 $0 $0 $0 $40,000,000 EXPENDITURES TOTAL $40,000,000 $0 $0 $0 $0 $40,000,000 Budget Impact/Other This project will increase operation and maintenance costs because of the added infrastructure. Capital Project Category: Road & Bridge Location: Various/Other District: Multiple Total Estimated Project Cost: $46,534,300 Prior Year(s) Total Cost: $6,534,300 Project #: RB-2674 Project Name: CSAH 17 at TH 36 Intersection CIP 2026-2030 105 Description The project scope includes the following improvements at the intersection of County State Aid Highway (CSAH) 19 (Keats Avenue) and CSAH 10 (10th Street North): 1) evaluation for a traffic signal or roundabout construction 2) park entrance improvements 3) roadway drainage and surface water management 4) pedestrian and bicycle facility improvements Preliminary design, along with public engagement, will determine the final project scope, right-of-way acquisition requirements, and cost estimates, which will be included in a future capital improvement plan. Justification Traffic growth and ongoing development in the region have increased volumes around this intersection. The all-way stop intersection currently operates safely and efficiently during the majority of the day, but backups extending more than 1,000 feet occur frequently. The County has applied for funding for improvements at this intersection, but it has not yet been successful. Installing a roundabout or traffic signal at this intersection will require significant road work and will include a review of recurring flooding issues west and south of the intersection. RB-2701 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $0 $0 $200,000 $50,000 $200,000 $450,000 State Aid $0 $0 $0 $0 $4,000,000 $4,000,000 County Transportation Sales Tax (Road & Bridge)$0 $0 $500,000 $300,000 $0 $800,000 FUNDING TOTAL $0 $0 $700,000 $350,000 $4,200,000 $5,250,000 Expenditures Planning/Design $0 $0 $700,000 $0 $0 $700,000 Construction $0 $0 $0 $0 $4,200,000 $4,200,000 Right-of-Way $0 $0 $0 $350,000 $0 $350,000 EXPENDITURES TOTAL $0 $0 $700,000 $350,000 $4,200,000 $5,250,000 Budget Impact/Other This project will increase operation and maintenance costs because of the added infrastructure. Capital Project Category: Road & Bridge Location: Lake Elmo District: District 3 Total Estimated Project Cost: $5,250,000 Prior Year(s) Total Cost: $0 Project #: RB-2701 Project Name: CSAH 19 @ CSAH 10 Intersection CIP 2026-2030 119 Description The project scope includes an analysis of the County State Aid Highway (CSAH) 14 corridor between the Lake Elmo Park Reserve and 39th Street. The analysis will look at current and future needs to provide a vision that helps guide improvement opportunities in this growing residential and business corridor, along with implementation of the Central Greenway Regional Trail. This study will look at future needs regarding highway capacity, intersections, access, right-of-way, drainage, pedestrian/bicycle facilities, utilities, etc. Justification This portion of Washington County has seen significant residential development. CSAH 14 suffers from a deteriorating pavement quality, a lack of pedestrian facilities and crossing opportunities, a lack of shoulders, inadequate access management, and poor vehicular operations. Additionally, the Lake Elmo Elementary School is expected to close due to the construction of a new school, leading to potential redevelopment of that site. RB-2702 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $0 $50,000 $0 $0 $0 $50,000 TAA - Multi-Modal $0 $400,000 $0 $0 $0 $400,000 FUNDING TOTAL $0 $450,000 $0 $0 $0 $450,000 Expenditures Planning/Design $0 $450,000 $0 $0 $0 $450,000 EXPENDITURES TOTAL $0 $450,000 $0 $0 $0 $450,000 Budget Impact/Other This project will increase operation and maintenance costs because of the added infrastructure. Capital Project Category: Road & Bridge Location: Lake Elmo District: District 3 Total Estimated Project Cost: $450,000 Prior Year(s) Total Cost: $0 Project #: RB-2702 Project Name: CSAH 14 - Lake Elmo Park Reserve to 39th Street Study CIP 2026-2030 120 Description The project scope includes the following improvements to County State Aid Highway (CSAH) 15 (Manning Avenue) from 30th Street to CSAH 14 (Stillwater Boulevard/40th Street South): 1) highway expansion from a two-lane undivided highway to a four-lane divided highway 2) evaluation of trails on both the east and west sides of the highway 3) drainage improvements, including storm water treatment facilities 4) railroad crossing review Preliminary design, along with public engagement, will determine the final project scope, right-of-way acquisition requirements, and cost estimates. Justification CSAH 15 is the backbone of the county's transportation system; thus, it is an important north-south route connecting Interstate 94 to Lake Elmo, Stillwater, and beyond. A corridor study completed in 2014 identified these highway improvements, which are necessary to ensure the ongoing safe and efficient operation of this highway segment. RB-2801 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $0 $0 $0 $0 $100,000 $100,000 State Aid $0 $0 $0 $0 $400,000 $400,000 FUNDING TOTAL $0 $0 $0 $0 $500,000 $500,000 Expenditures Planning/Design $0 $0 $0 $0 $500,000 $500,000 EXPENDITURES TOTAL $0 $0 $0 $0 $500,000 $500,000 Budget Impact/Other The project will increase operation and maintenance costs because of the added pavement widths and stormwater infrastructure. Capital Project Category: Road & Bridge Location: Various/Other District: District 3 Total Estimated Project Cost: $500,000 Prior Year(s) Total Cost: $0 Project #: RB-2801 Project Name: CSAH 15 - 30th Street to CSAH 14 CIP 2026-2030 122 Description The project scope includes the following improvements at the intersection of County State Aid Highway (CSAH) 10 (10th Street) and CSAH 17 (Lake Elmo Avenue). 1) improved intersection control- likely with a roundabout or signal 2) highway drainage and surface water management 3) pedestrian and bicycle facility improvements Preliminary design, along with public engagement, will determine the final project scope, right-of-way acquisition requirements, and cost estimates, which will be included in a future capital improvement plan. Justification Stillwater Public School District is currently constructing a new elementary school in the northwest corner of CSAH 10 and CSAH 17. This new school will increase traffic volumes at this intersection, which is currently controlled with all-way stop signs. As a part of the site development approval process, Washington County partnered with the City of Lake Elmo and the Stillwater Public School District to install transportation infrastructure to ensure that the immediate area will operate safely at the time of school opening, which is planned for fall 2026. RB-2808 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $100,000 $0 $500,000 $0 $0 $600,000 State Aid $600,000 $0 $2,400,000 $0 $0 $3,000,000 TAA - Safety & Trails $0 $0 $200,000 $0 $0 $200,000 TAA - Multi-Modal $0 $0 $350,000 $0 $0 $350,000 FUNDING TOTAL $700,000 $0 $3,450,000 $0 $0 $4,150,000 Expenditures Planning/Design $400,000 $0 $0 $0 $0 $400,000 Construction $0 $0 $3,450,000 $0 $0 $3,450,000 Right-of-Way $300,000 $0 $0 $0 $0 $300,000 EXPENDITURES TOTAL $700,000 $0 $3,450,000 $0 $0 $4,150,000 Budget Impact/Other This project will increase operation and maintenance costs because of the added infrastructure. Capital Project Category: Road & Bridge Location: Lake Elmo District: District 3 Total Estimated Project Cost: $4,754,000 Prior Year(s) Total Cost: $604,000 Project #: RB-2808 Project Name: CSAH 10 and CSAH 17 Intersection CIP 2026-2030 126 Description Corridor study on County State Aid Highway (CSAH) 17 (Lake Elmo Avenue) from CSAH 14 (Stillwater Blvd.) to CSAH 12 (75th Street). Justification This study will analyze current and future needs along the corridor to provide a vision that helps guide future improvement opportunities. The study will look at needs with regards to highway capacity, intersections, access, right-of-way, drainage, pedestrian/bicycle facilities, utilities, etc. RB-2819 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $0 $0 $100,000 $0 $0 $100,000 State Aid $0 $0 $400,000 $0 $0 $400,000 FUNDING TOTAL $0 $0 $500,000 $0 $0 $500,000 Expenditures Planning/Design $0 $0 $500,000 $0 $0 $500,000 EXPENDITURES TOTAL $0 $0 $500,000 $0 $0 $500,000 Budget Impact/Other This project will not increase operation and maintenance costs because it is a study at this time. Capital Project Category: Road & Bridge Location: Grant District: District 1 Total Estimated Project Cost: $500,000 Prior Year(s) Total Cost: $0 Project #: RB-2819 Project Name: CSAH 17 – CSAH 14 to CSAH 12 Study CIP 2026-2030 136 Description The project scope includes the following improvements to County State Aid Highway (CSAH) 15 (Manning Avenue) from 43rd St N to 55th Street: 1) highway expansion from a two-lane undivided highway to a four-lane divided highway 2) evaluation of trails on both the east and west sides of the highway 3) drainage improvements, including storm water treatment facilities Preliminary design, along with public engagement, will determine the final project scope, right-of-way acquisition requirements, and cost estimates. Justification This portion of CSAH 15 is a north-south minor arterial serving regional traffic in the area, including access to the Stillwater Area High School. Improvements to CSAH 15 will provide increased capacity and allow for appropriate access for this regional growth, while providing improved safety and off-road pedestrian accommodations. This segment of the trail has been identified in the Central Greenway Regional Trail Long-Range Plan and as a high priority in the Washington County MOVE Bike and Pedestrian Plan. RB-2830 Type Account Name 2026 Budget 2027 Proposed 2028 Proposed 2029 Proposed 2030 Proposed Total Funding Local Contributions $0 $0 $100,000 $200,000 $500,000 $800,000 State Aid $0 $0 $300,000 $800,000 $4,400,000 $5,500,000 TAA - Safety & Trails $0 $0 $0 $0 $2,700,000 $2,700,000 TAA - Multi-Modal $0 $0 $400,000 $0 $1,100,000 $1,500,000 FUNDING TOTAL $0 $0 $800,000 $1,000,000 $8,700,000 $10,500,000 Expenditures Planning/Design $0 $0 $800,000 $600,000 $0 $1,400,000 Construction $0 $0 $0 $0 $8,700,000 $8,700,000 Right-of-Way $0 $0 $0 $400,000 $0 $400,000 EXPENDITURES TOTAL $0 $0 $800,000 $1,000,000 $8,700,000 $10,500,000 Budget Impact/Other This project will increase operation and maintenance costs because of the added infrastructure. Capital Project Category: Road & Bridge Location: Various/Other District: District 3 Total Estimated Project Cost: $10,500,000 Prior Year(s) Total Cost: $0 Project #: RB-2830 Project Name: CSAH 15 - 43rd Street N to 55th Street N CIP 2026-2030 145 36 10th 60th 5th Hudson Ke a t s La k e E l m o 50th 15th In w o o d 34th 20th 27th 53rd 55th Jane Lake Jane Ja m a c a 57th 59th Hi l l 47th 7th 31st 51st 43rd 39th De m o n t r e v i l l e 45th 38th Ma n n i n g Stillwater 24th 26th 42nd Islan d 58t h 9th 30th 32nd Ki m b r o 21st Ja d e 6t h Iv o r y H i l l t o p Is l e O l s o n L a k e 8th Julep 12th Jewel 44th 56th Ir i s 22nd 37th 36th 35th La v e r n e Jun i p e r Ann i k a Jasmine Ja m l e y Le g i o n L i l y Kl o n d i k e 16th Upper 33Rd Imp e r i a l Lin d e n 3rd Ki r k w o o d 33rd Deer Pond Hy t r a i l Irving Hid d e n B a y 4th Jerom e 14th Ju n e 28th Vi l l a g e Tapestry Ja s p e r Eagle Poi n t Jonquil Wildflower La y t o n Pr i v a t e Ke l v i n I r o n w o o d Highla n d s Ja n e r o L e e w a r d Ci m a r r o n 10 t h S t r e e t Kind r e d Ja m e s Ir i s h Prairiev i e w Ja c k P i n e 49th Ja y Lower 31st Marquess Ir v i n Li l a c Mo n a r c h Lower 8th L i s b o n Birc h B a r k 40thLav e n d e r Kr a f t La m p e r t Bl a z i n g s t a r Whistling Valley J u n c o Li t t l e B l u e s t e m 11th La d y S l i p p e r 5 t h S t r e e t Windbreak Su n f i s h L a k e P a r k I n b o u n d Iv y w o o d In n s d a l e 3rd Street Ma r q u e s s T r a i l L a n g l y Ju n o La n s i n g Ju l i a n n e Upper 30th 6t h S t r e e t Lisbon Avenue Ir w i n Sunflower 41st WB I 9 4 T o I n w o o d A v e N Upper 7 t h Queen Upper 9th 57 t h S t r e e t Upper 42Nd 2 7 t h S t r e e t 15th Str e e t Cherrywoo d WB I94 To Ke a t s A v e N 44th Street 41st Street Ja s m i n e A v e n u e 59th Street Hu m m i n g b i r d Jer o m e A v e n u e Keats Ave N T o W B I 9 4 Manning Ave N T o W B I 9 4 Hill Trail 3 0 t h S t r e e t 33 r d S t r e e t 24t h S t r e e t 20 t h S t r e e t 58t h S t r e e t Legion Lane Lar k s p u r Demontreville Tra i l Hu m m i n g b o r d Ac c e s s 21st La v e r n e 57 t h S t r e e t 32nd Ma n n i n g Ir i s h 35th 34th Li l y Lilac 55th Jamaca 35th La v e r n e 56th Sti l l w a t e r 36 La k e E l m o La n g l y La y t o n Li l a c 33rd Li l y 10 t h S t r e e t M a n n i n g 6th Street Is l e 21st 9th 57th 36th Kirkwood 53rd Lind e n Whistli n g V a l l e y Ma n n i n g 50th 5th 33rd Highlands 59th 6th Street I n n s d a l e I r o n w o o d Linden Legion Lane LindenPr i v a t e Julep 28th Vi l l a g e Lilac Iv y Inn s d a l e Lower 8th 31st 57th Lisbon 9th 39th Ke a t s 55th 56 t h 36 Isle Jule p Ir v i n 55th Man n i n g 32nd La v e r n e 37th K e l v i n Ma n n i n g Le g i o n 9th Ivy 34th La y t o n Li n d e n Ja d e 5th Hudson 36th 39t h DOWNSLAKE LAKE ELMOREGIONALPARK RESERVE LAKE ELMO LAKE JANE SUNFISH LAKE OLSONLAKE LAKE DEMONTREVILLE CLEARLAKE HORSESHOELAKE ROSELAKE REIDPARK VFWPARK LIONS PARK TANA RIDGEPARK City of Woodbury STONEGATEPARK KRAMERLAKE GOOSELAKEARMSTRONGLAKE RIDGEPARK KE A T S A V E N EAGLE POINTLAKE TABLYNPARK HEIGHTSPARK LAKE JANEHILLS PARK PEBBLEPARK City of Oakdale West LakelandTownship Baytown Township City ofOak ParkHeights City of GrantCity ofPine Springs DEMONTREVILLEWILDLIFE PARK DEMONTREVILLEPARK KLEISPARK CARRIAGESTATIONPARK SUNFISH LAKEPARK City ofOak ParkHeights StillwaterTownship HOMESTEDPARK 7 HERITAGEPARK VERONICAPOND GOETSCHEL'SPOND City ofAfton TablynPark Eagle PointCreek Estates Lake ElmoHeights Torre Pines Farms ofLake Elmo Parkview Estates WildflowersShores HuppertAdd BeautCrest Estates FriedrichHghts Kenridge Add Prairie RidgeOffice Park Eagle PointBusiness Park Stonegate Hammes CountryVista Whistling Valley MidlandMeadows DavidNelson Est TheHomestead TartanMeadows The Forest Schwartz-Martinco Add PackardPark EdenPark HeritageFarm LonesomePine Add DownsLake Est MyronEllman Elmo View Cty AudPlat No. 8 Lake Elmo Park Brookman Add Sunfish Ponds Hamlet OnSunfish Lake ParkMeadows Tapestry AtCharlottes' Grove Berschen's Shores DawcinAcres LakeJaneHighlands TealPass Est Fox FireEstates Meyer'sPineridge KrausesAdd Springborn'sGreen Acres Arabian Hills JudithMaryManor Lake Elmo Vista Rolling Hills Est Prairie Hamlet HiddenMeadowsOf Lake Elmo Jesse'sHideaway DiscoverCrossing Arvold'sAcres St. Croix'sSanctuary TamarackFarm Est CarriageStation TanaRidgeJohn M DayFarm Add The Fields ofSt. Croix2nd Add The Fieldsof St. Croix BluestemAt The Fieldsof St. Croix BurrwoodEstBergmannAdd DemontrevilleHighlands Add Lane's DemontrevilleCountry ClubDemontrevilleHighlands Add Olson Lake Add Oace AcresAdd LakeJaneHills Lake JaneManor No. 1 ThreeLakesFarm Add Bordners Garner Farmettes Royal Golf Club Southwind Hunters Crossing HammesEstates Savona Boulder Ponds Inwood Lakewood Crossing2nd Addition Easton Village Wildflower Cimarron Legacy At Northstar Village Preserve ST. CROIX SANCTUARY PARK EDENPARK PILOTPARK HAMMESPARK GOOSE LAKEPARK F Map Date: November 2020010.5 Miles Created By: Planning Department WASHINGTON COUNTY DRAFT 2026-2030 CAPITAL IMPROVEMENT PLAN (CIP) APPROVE CITY COMMENTS NOVEMBER 5, 2025 WASHINGTON COUNTY DRAFT 2026-2030 CIP •RB-2674 TH36 & CSAH 17 Interchange and South Frontage Rd –Critical safety improvement project and funding opportunity for Lake Elmo to get South Frontage Road (east-west) connection between Lake Elmo Avenue and Keats Avenue. Final design and right-of-way acquisition in progress. –Construction scheduled over 2-years in 2026/2027. –City cost share TBD: Est. $3M-$5M. •RB-2808 CSAH 10 & CSAH 17 Intersection –Planning/Design in progress to address intersection controls to replace all-way stop due to increased traffic volumes from new elementary school. Also, looking at potential pedestrian connections and improvements. –Construction planned in 2028. Lake Elmo Elementary School will open in 2026. –City cost share TBD: Est. $600K. •RB-2645 CSAH 13 Phase 4, from CSAH 6 to CSAH 14 –Planning/Design currently in progress. Project driven by development of 180 acres and surrounding area. Project seeks to define turn lane and major intersection improvements to manage increasing traffic volumes. The City is collaborating with the Urban Land Institute Technical Advisory Panel. –Construction planned for 2029. –City cost share TBD: Est. $800K. •RB 2830 CSAH 15, from 43rd Street to 55th Street –County is proposing to expand this segment of Manning Avenue to 4-Lanes. –Construction planned for 2030. –City cost share TBD: Est. $800K. •RB 2701 CSAH 19 and CSAH 10 Intersection –County is proposing to replace 4-way stop control intersection with Roundabout/Traffic Signal –Construction planned for 2030. –City cost share TBD: Est. $500K. •RB-2201 Intersection Control Projects –Wahington County/City of Lake Elmo anticipates that a new traffic signal will be needed at the Manning Avenue (CSAH 15) & Hudson Boulevard intersection, to be implemented with the realignment of the Hudson Boulevard with Manning Avenue/2nd Street N. The City is currently working with a developer on the proposed Limerick subdivision that would include these improvements. •Planning and Design Projects –The City has encouraged the County to prioritize corridor planning and preliminary design in strategic areas to identify and inform the transportation improvements and right-of-way acquisition to support anticipated development and redevelopment plans. –RB-2702 2027 Planning/Design: CSAH 14, from LEPR to 39th Street. •Includes the Central Greenway Trail Corridor Crossing Feasibility Study –RB-2819 2028 Planning/Design: CSAH 17, CSAH 14 to CSAH 12. –RB-2801 2030 Planning/Design: CSAH 15, 30th Street to CSAH 14 (4-Lane Expansion). Requested Council Action •“Move to approve City comments to be submitted to Washington County regarding the County’s Draft 2026 -2030 Capital Improvement Plan with comments to be submitted on or before November 7, 2025.” Questions? THANK YOU! STAFF REPORT DATE:11/5/2025 Regular Agenda TO: Lake Elmo City Council FROM:Jason Stopa, Community Development Director AGENDA ITEM: Tree Fund | Right-of-way (ROW) Boulevard Tree Program REVIEWED BY: Ashley Monterusso, City Planner CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: The City received a $50,000 payment from Greater Stillwater Schools as part of tree mitigation when the new elementary school was approved. The current code allows for a fee-in-lieu but doesn’t specify how the funds should be spent. Using the funds to replace trees was discussed during the approval process. The City does not have a tree fund separate from park dedication funds. The City does not have a right -of-way (ROW) boulevard tree replacement program. 105.12.470 Tree Preservation(f)(2). The City Council may require payment to the City of a fee-in-lieu of tree replacement, payment of additional park dedication fees; the implementation of woodland management practices by the applicant; or the planting of replacement trees on City property by the applicant under direction of the City Public Works Director; or a combination of these methods as a condition of the City approving relief or an exception from the City tree preservation and replacement standards. The amount of the fee-in-lieu of tree replacement is set forth in the City's fee schedule. This item was presented at the June 2025 workshop and was well received by the Council. ISSUE BEFORE COUNCIL: Would the Council consider creating a Tree Fund and Boulevard Tree program? PROPOSAL DETAILS/ANALYSIS: The City could amend chapter 105.12.470 Tree Preservation and add section (g) Tree Fund. Proposed Language: g) Tree Fund. (1) Purpose. The purpose is to provide a dedicated fund for tree replacement throughout the city. (2) Funding Sources. The primary funding sources will be from fee-in-lieu of tree replacement, funds allocated by the City Council, and individual and business donations. (3) Eligible Expenses. Funds shall be spent on programs approved by the City Council, which include but are not limited to a boulevard tree program. This would allow for the City to receive donations directly for tree preservation and replacement. It would also provide a fund for the $50,000 payment from the school district. A draft ordinance has been included as an attachment. The fund could be used on boulevard trees and/or other programs approved by the Council. Currently, the city does not have a ROW boulevard tree replacement program or funds dedicated for replacement. The parks dedication fund does allow for tree planting at city parks. A tree fund could provide the revenue needed to start a ROW Boulevard Tree Program. The details of a potential ROW Boulevard Tree Program are attached. Staff discussed the potential program with the City’s landscape architect, HKGi, and would model it based on Oakdale (Boulevard Tree Stewardship) and Columbia Height (Adopt- a-Tree) programs. The basic program details are a resident is provided with a boulevard tree (planted by a nursery/contractor), a watering bag, and a mulch ring. The residents would be responsible for watering the tree. FISCAL IMPACT: Costs would be offset by the $50,000 payment and future donations. Program administration and project delivery costs, not including trees and materials, are estimated to be $5,000-$10,000 per year. The ROW Boulevard Tree Program’s impact will be measured yearly with demand monitored throughout the year. RECOMMENDATION: Staff recommend that the City Council approve both the Tree Fund and ROW Boulevard Tree Program. Move to adopt ordinance 2025-16 approving the text amendment to create a Tree Fund Move to adopt the Boulevard Tree Program as presented by staff ATTACHMENTS: Ordinance – Tree Fund ROW Boulevard Tree Program Details CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 2025-16 AN ORDINANCE AMENDING CITY CODE SECTION 105.12.470 TREE PRESERVATION TO CREATE A TREE FUND SECTION 1. The City Council of the City of Lake Elmo hereby amends Title 105 Zoning; Chapter 105.12, Section 470 Tree Preservation by adding the following section (Proposed language is underlined; deleted language is shown with strikethrough): g) Tree Fund. (1) Purpose. The purpose is to provide a dedicated fund for tree replacement throughout the city. (2) Funding Sources. The primary funding sources will be from fee-in-lieu of tree replacement, funds allocated by the City Council, and individual and business donations. (3) Eligible Expenses. Funds shall be spent on programs approved by the City Council, which include but are not limited to a boulevard tree program. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 8. Adoption Date. This Ordinance 2025-16 was adopted on this 5th day of November 2025, by a vote of __ Ayes and ___Nays. LAKE ELMO CITY COUNCIL ________________________________ Charles Cadenhead, Mayor ATTEST: ______________________________ Julie Johnson, City Clerk Boulevard Tree Program The purpose of the program is to provide tree replacement within city rights-of-way. Trees must be placed in the boulevard right-of-way in established neighborhoods. (A subdivision’s two-year warranty period must be completed and closed out by the City.) The boulevard tree program process: 1.Resident completes an online form a.Selects from a list of trees b.Name, Address, Phone, Email c.Must agree to water the tree 2.HKGi with Public Works ensure that the sites do not have utility conflicts 3.Trees are planted once a year depending on funding. (A waitlist will be created if there are not enough trees) 4.Trees are planted by a nursery/landscape company with HKGi monitoring the program 5.Trees come with a watering bag that the residents are responsible for filling 6.HKGI completes an inspection to ensure the work is done correctly FAQs What does the selection process look like? Is it an open application, first-come-first- served, or prioritized based on ROW conditions? After completing the online form, the sites are verified to ensure that a boulevard tree could be placed along the front or corner yard side of the home. It is a first-come-first-served program. Can residents choose from a pre-approved list of species? What if the tree is unavailable? Yes, but they will be limited to what the nursery has in stock . The residents will selected a few trees in their preferred order. Will the City track and document tree locations? The City uses ArcGIS Online and can map the data from the online form . Will pre-install training or planting guidelines be issued to ensure consistency across contractors? If possible, t he City prefer s to use one nursery/contractor. Training is limited. How many inspections will take place? An i nitial site inspection and a n installation inspection are the only planned inspections. What happens if a tree dies or if there are residents’ concerns post-install? Trees do not have a warranty. The tree health is the respon si bility of the resident. What level of care is expected from residents (e.g., watering, avoiding damage), and how is that communicated? The resident receive s a how-to-care for the tree document , which will be on our website . Is this a pilot phase to test this out in a limited area first? We plan to open the program throughout the city in eligible neighborhoods. We will monitor the program to determine its success. Am I eligible to receive a tree? The main criteria to qualify are 1) the tree must be on public land in the boulevard, 2) spacing must be adequate between existing trees, and 3) the spacing between utilities must meet engineering requirements . The requirements are included on the web site. 4) The subdivision must be beyond the two-year warranty period. Is there a cost for the residents? There is no cost but residents that receive a tree can donate to the Tree Fund to ensure that other residents get a tree. TREE FUND TEXT AMENDMENT City Council| November 5, 2025 Background •The Tree Fund was presented at the June 2025 Council Workshop •The City received a $50,000 payment from Greater Stillwater Schools for tree mitigation when the new elementary school was approved. •The current code allows for a fee-in-lieu but doesn’t specify how the funds should be spent. Using the funds to replace trees was discussed during the approval process. •The City does not have a tree fund separate from park dedication funds. •The City does not have a right-of-way (ROW) boulevard tree replacement program. Issue Before the Council Would the Council consider a zoning text amendment to create a Tree Fund Would the Council consider a Boulevard Tree Program? Proposed Language Chapter 105.12.470 Tree Preservation and add section (g) Tree Fund. g) Tree Fund. (1) Purpose. The purpose is to provide a dedicated fund for tree replacement throughout the city. (2) Funding Sources. The primary funding sources will be from fee -in-lieu of tree replacement, funds allocated by the City Council, and individual and business donations. (3) Eligible Expenses. Funds shall be spent on programs approved by the City Council, which include but are not limited to a boulevard tree program. Public Comment Staff did not receive comments. Fiscal Impact None for the Tree Fund. For the Boulevard Tree Program, costs would be offset by the $50,000 payment and future donations. Program administration and project delivery costs, not including trees and materials, are estimated to be $5,000-$10,000 per year. Recommendation Staff recommend that the City Council approve both the Tree Fund and ROW Boulevard Tree Program. Move to adopt ordinance xxxx approving the text amendment to create a Tree Fund Move to adopt resolution xxxx summary publication of ordinance xxxxx approving the Tree Fund Move to adopt the Boulevard Tree Program as presented by staff Motion “Move to recommend the City Council approve the text amendment to create a Tree Fund” Date Type Due date for packet Order Agenda Section Agenda item 11/12/2025 CC Workshop 11/4/25 Hwy 36/Lake Elmo Ave project updates Rental Review Levy discussion-scenarios Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6 CIP-future projects discussion 11/18/2025 CC Meeting 11/11/25 Consent Agenda Accept Quotes and Award Contract for Test Well #6 Consent Agenda Approve Massage Therapy License Renewals Consent Agenda East Metro Training Facility Amended JPA Regular Agenda SVF Plan Benefit Level Increase Regular Agenda TAP Presentation? Regular Agenda Approve Municipal Consent Hwy 36/Lake Elmo Ave improvements Regular Agenda Approve Extended Contractor Working Hours for the TH 36-LE Ave Improvements 12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar Consent Agenda Approve Liquor License Renewals Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills Consent Agenda Reappoint Parks Commissioners Consent Agenda Reappoint EDA Commissioners Consent Agenda Reappoint Planning Commissioners Consent Agenda Assessments for Delinquent Utilities Regular Agenda Gambling Code and Process Regular Agenda Approve Extended Contractor Working Hours-Hwy 36/LE Ave project Regular Agenda Approve Cooperative Cost Share and Cooperative Maintenance agreements for Hwy 36/LE Ave 12/9/2025 CC Workshop 12/2/25 Lake Elmo-No wake Communications Plan Social Media Training Public hearing notice and process discussion 2026 Personnel Policies 12/16/2025 CC Meeting 12/9/25 Consent Agenda Consent Agenda Consent Agenda 2026 Personnel Policies Regular 2026 Budgets & Levies Regular 2026 - 2035 CIP Regular 2026 Fee Schedule 1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds Future Council Agenda Items *Please note: This list is subject to change* Consent Agenda Designate Official Publication Newspaper of Record Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy Consent Agenda Designate Authority for EFT Payments Consent Agenda Appoint City Attorney (Civil and Prosecution) Consent Agenda Appointing Deputy Clerk Regular Agenda Appoint Acting Mayor Regular agenda Ramsey Washington Cable Commission Appointment Regular agenda Council School Liaison Appointment Consent Agenda Appoint City Engineer Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids 1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW Discussion Joint Parks Commission and City Council Workshop 1/20/2026 CC Meeting 1/13/2026 Regular Agenda Green Steps/Gold Leaf Presentation with Kristin Mroz (Pending)