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Home My WebLink About11-18-2025 City Council Meeting PacketCity Council Meeting Tuesday, November 18, 2025 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Presentations Public Comments/Inquiries Consent Agenda Approve Payments & Disbursements APPROVE PAYMENTS AND DISBURSEMENTS.PDF Accepting Donated Funds From Equity Lifestyle Properties And Cimarron Park COUNCIL MEMO - FIRE DEPARTMENT EQUITY LIFESTYLE PROPERTIES AND CIMARRON PARK DONATION 11 -18 -25 (1).PDF RESOLUTION 2025 -75 ACCEPTING DONATED FUNDS FROM EQUITY LIFESTYLE PROPERTIES AND CIMMARON PARK.PDF Accepting Donated Funds From The Fields At New Perspective COUNCIL MEMO - FIRE DEPARTMENT THE FIELDS AT NEW PERSPECTIVE DONATION 11 -18 -25.PDF RESOLUTION 2025 -76 ACCEPTING DONATED FUNDS FROM THE FIELDS AT NEW PERSPECTIVE.PDF Approve Lake Demontreville & Olson Lake Association Grant Request COUNCIL MEMO -LAKE OLSON AND DEMONTERVILLE IMP GRANT REQUEST.DOCX LAKE DEMONTREVILLE AND LAKE OLSON GRANT APPLICATIONS.PDF Approve Lake Jane Association Grant Request COUNCIL MEMO -LAKE JANE GRANT REQUEST.PDF LAKE JANE ASSOCIATION GRANT APPLICATION NOV 2025.PDF Approve Pay Request No. 1 (FINAL) For The 2025 Striping Project ACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 1 (FINAL) FOR THE 2025 STRIPING PROJECT.PDF Approve Pay Request No. 1 For The 2025 Mill And Overlay Project PAY REQUEST NO. 1 FOR THE 2025 MILL AND OVERLAY PROJECT.PDF Approve Pay Request No. 2 For The 2025 Crack Seal Project PAY REQUEST NO. 2 FOR THE 2025 CRACK SEAL PROJECT.PDF Approve Pay Request No. 2 For The I -94 Lift Station And Forcemain Improvements PAY REQUEST NO. 2 FOR THE I -94 LIFT STATION FORCEMAIN REPLACEMENT PROJECT.PDF Approve Pay Request No. 2 For The Reid Park Parking Lot Improvements PAY REQUEST NO. 2 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDF Approve Pay Request No. 3 For The Stillwater Area School District Utility Improvements PAY REQUEST NO. 3 FOR STILLWATER AREA SCHOOLD DISTRICT UTILITY IMPROVEMENTS.PDF Approve Pay Request No. 5 For The 2025 Street And Utility Improvements PAY REQUEST NO. 5 FOR THE 2025 STREET AND UTILITY IMPROVEMENTS.PDF Approve Release Of Warranty Security For Legacy At Northstar 4th Addition RELEASE WARRANTY SECURITY FOR LEGACY AT NORTHSTAR 4TH ADDITION.PDF Approval To Hire Administrative Assistant PW/Fire COUNCIL MEMO -NEW HIRE GRUBER.PDF Approval To Hire Building Inspector COUNCIL MEMO -NEW HIRE HOLCOMB.PDF Approval To Hire Building Inspector COUNCIL MEMO -NEW HIRE COTRONEO.PDF Approve 2026 Pay Scale COUNCIL MEMO 2026 PAY SCALE.PDF 2026 SALARY RANGE AND STEPS.PDF Approve 2026 POC Pay Rates STAFF REPORTS 2026 POC WAGES.PDF Approve East Metro Training Facility Amended JPA COUNCIL MEMO - AMENDED AND RESTATED JPA EAST METRO TRAINING FACILITY.PDF JPA NO. 488772 -V3RED.PDF Regular Agenda TAP Presentation CC STAFF REPORT ULI TAP PRESENTATION.PDF LAKE ELMO TAP PRESENTATION.PDF Authorize Engineering Services For 2026 Crosswalk Layouts City Engineer, Nate Stanley presenting. COUNCIL MEMO -AUTHORIZE ENGINEERING SERVICES FOR CROSSWALK LAYOUT (2).PDF PRESENTATION.PDF TASK ORDER 10 - 2026 CROSSWALK IMPROVEMENTS -FEE PROPOSAL.PDF 2 -LOCATION MAPS.PDF Approve SVF Plan Benefit Level Increase Fire Chief, Dustin Kalis presenting. COUNCIL MEMO -SVF PENSION INCREASE 2025.PDF 5662 -00 - 2025 PERA SVF REPORT - CITY OF LAKE ELMO VOLUNTEER FIRE DEPARTMENT.PDF RESOLUTION SVF PENSION INCREASE - 2025.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. D. E. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: 13. Documents: 14. Documents: 15. Documents: 16. Documents: 17. Documents: 18. Documents: 19. Documents: F. 1. Documents: 2. Documents: 3. Documents: G. H. I. Documents: J. City Council MeetingTuesday, November 18, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesConsent AgendaApprove Payments & DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAccepting Donated Funds From Equity Lifestyle Properties And Cimarron Park COUNCIL MEMO - FIRE DEPARTMENT EQUITY LIFESTYLE PROPERTIES AND CIMARRON PARK DONATION 11 -18 -25 (1).PDFRESOLUTION 2025 -75 ACCEPTING DONATED FUNDS FROM EQUITY LIFESTYLE PROPERTIES AND CIMMARON PARK.PDFAccepting Donated Funds From The Fields At New PerspectiveCOUNCIL MEMO - FIRE DEPARTMENT THE FIELDS AT NEW PERSPECTIVE DONATION 11 -18 -25.PDFRESOLUTION 2025 -76 ACCEPTING DONATED FUNDS FROM THE FIELDS AT NEW PERSPECTIVE.PDFApprove Lake Demontreville & Olson Lake Association Grant Request COUNCIL MEMO -LAKE OLSON AND DEMONTERVILLE IMP GRANT REQUEST.DOCX LAKE DEMONTREVILLE AND LAKE OLSON GRANT APPLICATIONS.PDF Approve Lake Jane Association Grant Request COUNCIL MEMO -LAKE JANE GRANT REQUEST.PDF LAKE JANE ASSOCIATION GRANT APPLICATION NOV 2025.PDF Approve Pay Request No. 1 (FINAL) For The 2025 Striping Project ACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 1 (FINAL) FOR THE 2025 STRIPING PROJECT.PDF Approve Pay Request No. 1 For The 2025 Mill And Overlay Project PAY REQUEST NO. 1 FOR THE 2025 MILL AND OVERLAY PROJECT.PDF Approve Pay Request No. 2 For The 2025 Crack Seal Project PAY REQUEST NO. 2 FOR THE 2025 CRACK SEAL PROJECT.PDF Approve Pay Request No. 2 For The I -94 Lift Station And Forcemain Improvements PAY REQUEST NO. 2 FOR THE I -94 LIFT STATION FORCEMAIN REPLACEMENT PROJECT.PDF Approve Pay Request No. 2 For The Reid Park Parking Lot Improvements PAY REQUEST NO. 2 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDF Approve Pay Request No. 3 For The Stillwater Area School District Utility Improvements PAY REQUEST NO. 3 FOR STILLWATER AREA SCHOOLD DISTRICT UTILITY IMPROVEMENTS.PDF Approve Pay Request No. 5 For The 2025 Street And Utility Improvements PAY REQUEST NO. 5 FOR THE 2025 STREET AND UTILITY IMPROVEMENTS.PDF Approve Release Of Warranty Security For Legacy At Northstar 4th Addition RELEASE WARRANTY SECURITY FOR LEGACY AT NORTHSTAR 4TH ADDITION.PDF Approval To Hire Administrative Assistant PW/Fire COUNCIL MEMO -NEW HIRE GRUBER.PDF Approval To Hire Building Inspector COUNCIL MEMO -NEW HIRE HOLCOMB.PDF Approval To Hire Building Inspector COUNCIL MEMO -NEW HIRE COTRONEO.PDF Approve 2026 Pay Scale COUNCIL MEMO 2026 PAY SCALE.PDF 2026 SALARY RANGE AND STEPS.PDF Approve 2026 POC Pay Rates STAFF REPORTS 2026 POC WAGES.PDF Approve East Metro Training Facility Amended JPA COUNCIL MEMO - AMENDED AND RESTATED JPA EAST METRO TRAINING FACILITY.PDF JPA NO. 488772 -V3RED.PDF Regular Agenda TAP Presentation CC STAFF REPORT ULI TAP PRESENTATION.PDF LAKE ELMO TAP PRESENTATION.PDF Authorize Engineering Services For 2026 Crosswalk Layouts City Engineer, Nate Stanley presenting. COUNCIL MEMO -AUTHORIZE ENGINEERING SERVICES FOR CROSSWALK LAYOUT (2).PDF PRESENTATION.PDF TASK ORDER 10 - 2026 CROSSWALK IMPROVEMENTS -FEE PROPOSAL.PDF 2 -LOCATION MAPS.PDF Approve SVF Plan Benefit Level Increase Fire Chief, Dustin Kalis presenting. COUNCIL MEMO -SVF PENSION INCREASE 2025.PDF 5662 -00 - 2025 PERA SVF REPORT - CITY OF LAKE ELMO VOLUNTEER FIRE DEPARTMENT.PDF RESOLUTION SVF PENSION INCREASE - 2025.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: 13. Documents: 14. Documents: 15. Documents: 16. Documents: 17. Documents: 18. Documents: 19. Documents: F. 1. Documents: 2. Documents: 3. Documents: G. H. I. Documents: J. City Council MeetingTuesday, November 18, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesConsent AgendaApprove Payments & DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAccepting Donated Funds From Equity Lifestyle Properties And Cimarron Park COUNCIL MEMO - FIRE DEPARTMENT EQUITY LIFESTYLE PROPERTIES AND CIMARRON PARK DONATION 11 -18 -25 (1).PDFRESOLUTION 2025 -75 ACCEPTING DONATED FUNDS FROM EQUITY LIFESTYLE PROPERTIES AND CIMMARON PARK.PDFAccepting Donated Funds From The Fields At New PerspectiveCOUNCIL MEMO - FIRE DEPARTMENT THE FIELDS AT NEW PERSPECTIVE DONATION 11 -18 -25.PDFRESOLUTION 2025 -76 ACCEPTING DONATED FUNDS FROM THE FIELDS AT NEW PERSPECTIVE.PDFApprove Lake Demontreville & Olson Lake Association Grant RequestCOUNCIL MEMO -LAKE OLSON AND DEMONTERVILLE IMP GRANT REQUEST.DOCXLAKE DEMONTREVILLE AND LAKE OLSON GRANT APPLICATIONS.PDFApprove Lake Jane Association Grant RequestCOUNCIL MEMO -LAKE JANE GRANT REQUEST.PDFLAKE JANE ASSOCIATION GRANT APPLICATION NOV 2025.PDFApprove Pay Request No. 1 (FINAL) For The 2025 Striping ProjectACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 1 (FINAL) FOR THE 2025 STRIPING PROJECT.PDFApprove Pay Request No. 1 For The 2025 Mill And Overlay ProjectPAY REQUEST NO. 1 FOR THE 2025 MILL AND OVERLAY PROJECT.PDFApprove Pay Request No. 2 For The 2025 Crack Seal ProjectPAY REQUEST NO. 2 FOR THE 2025 CRACK SEAL PROJECT.PDFApprove Pay Request No. 2 For The I -94 Lift Station And Forcemain ImprovementsPAY REQUEST NO. 2 FOR THE I -94 LIFT STATION FORCEMAIN REPLACEMENT PROJECT.PDFApprove Pay Request No. 2 For The Reid Park Parking Lot ImprovementsPAY REQUEST NO. 2 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDFApprove Pay Request No. 3 For The Stillwater Area School District Utility ImprovementsPAY REQUEST NO. 3 FOR STILLWATER AREA SCHOOLD DISTRICT UTILITY IMPROVEMENTS.PDFApprove Pay Request No. 5 For The 2025 Street And Utility Improvements PAY REQUEST NO. 5 FOR THE 2025 STREET AND UTILITY IMPROVEMENTS.PDF Approve Release Of Warranty Security For Legacy At Northstar 4th Addition RELEASE WARRANTY SECURITY FOR LEGACY AT NORTHSTAR 4TH ADDITION.PDF Approval To Hire Administrative Assistant PW/Fire COUNCIL MEMO -NEW HIRE GRUBER.PDF Approval To Hire Building Inspector COUNCIL MEMO -NEW HIRE HOLCOMB.PDF Approval To Hire Building Inspector COUNCIL MEMO -NEW HIRE COTRONEO.PDF Approve 2026 Pay Scale COUNCIL MEMO 2026 PAY SCALE.PDF 2026 SALARY RANGE AND STEPS.PDF Approve 2026 POC Pay Rates STAFF REPORTS 2026 POC WAGES.PDF Approve East Metro Training Facility Amended JPA COUNCIL MEMO - AMENDED AND RESTATED JPA EAST METRO TRAINING FACILITY.PDF JPA NO. 488772 -V3RED.PDF Regular Agenda TAP Presentation CC STAFF REPORT ULI TAP PRESENTATION.PDF LAKE ELMO TAP PRESENTATION.PDF Authorize Engineering Services For 2026 Crosswalk Layouts City Engineer, Nate Stanley presenting. COUNCIL MEMO -AUTHORIZE ENGINEERING SERVICES FOR CROSSWALK LAYOUT (2).PDF PRESENTATION.PDF TASK ORDER 10 - 2026 CROSSWALK IMPROVEMENTS -FEE PROPOSAL.PDF 2 -LOCATION MAPS.PDF Approve SVF Plan Benefit Level Increase Fire Chief, Dustin Kalis presenting. COUNCIL MEMO -SVF PENSION INCREASE 2025.PDF 5662 -00 - 2025 PERA SVF REPORT - CITY OF LAKE ELMO VOLUNTEER FIRE DEPARTMENT.PDF RESOLUTION SVF PENSION INCREASE - 2025.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents: 13. Documents: 14. Documents: 15. Documents: 16. Documents: 17. Documents: 18. Documents: 19. Documents: F. 1. Documents: 2. Documents: 3. Documents: G. H. I. Documents: J. City Council MeetingTuesday, November 18, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesConsent AgendaApprove Payments & DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAccepting Donated Funds From Equity Lifestyle Properties And Cimarron Park COUNCIL MEMO - FIRE DEPARTMENT EQUITY LIFESTYLE PROPERTIES AND CIMARRON PARK DONATION 11 -18 -25 (1).PDFRESOLUTION 2025 -75 ACCEPTING DONATED FUNDS FROM EQUITY LIFESTYLE PROPERTIES AND CIMMARON PARK.PDFAccepting Donated Funds From The Fields At New PerspectiveCOUNCIL MEMO - FIRE DEPARTMENT THE FIELDS AT NEW PERSPECTIVE DONATION 11 -18 -25.PDFRESOLUTION 2025 -76 ACCEPTING DONATED FUNDS FROM THE FIELDS AT NEW PERSPECTIVE.PDFApprove Lake Demontreville & Olson Lake Association Grant RequestCOUNCIL MEMO -LAKE OLSON AND DEMONTERVILLE IMP GRANT REQUEST.DOCXLAKE DEMONTREVILLE AND LAKE OLSON GRANT APPLICATIONS.PDFApprove Lake Jane Association Grant RequestCOUNCIL MEMO -LAKE JANE GRANT REQUEST.PDFLAKE JANE ASSOCIATION GRANT APPLICATION NOV 2025.PDFApprove Pay Request No. 1 (FINAL) For The 2025 Striping ProjectACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 1 (FINAL) FOR THE 2025 STRIPING PROJECT.PDFApprove Pay Request No. 1 For The 2025 Mill And Overlay ProjectPAY REQUEST NO. 1 FOR THE 2025 MILL AND OVERLAY PROJECT.PDFApprove Pay Request No. 2 For The 2025 Crack Seal ProjectPAY REQUEST NO. 2 FOR THE 2025 CRACK SEAL PROJECT.PDFApprove Pay Request No. 2 For The I -94 Lift Station And Forcemain ImprovementsPAY REQUEST NO. 2 FOR THE I -94 LIFT STATION FORCEMAIN REPLACEMENT PROJECT.PDFApprove Pay Request No. 2 For The Reid Park Parking Lot ImprovementsPAY REQUEST NO. 2 FOR THE REID PARK PARKING LOT IMPROVEMENTS.PDFApprove Pay Request No. 3 For The Stillwater Area School District Utility ImprovementsPAY REQUEST NO. 3 FOR STILLWATER AREA SCHOOLD DISTRICT UTILITY IMPROVEMENTS.PDFApprove Pay Request No. 5 For The 2025 Street And Utility ImprovementsPAY REQUEST NO. 5 FOR THE 2025 STREET AND UTILITY IMPROVEMENTS.PDFApprove Release Of Warranty Security For Legacy At Northstar 4th AdditionRELEASE WARRANTY SECURITY FOR LEGACY AT NORTHSTAR 4TH ADDITION.PDFApproval To Hire Administrative Assistant PW/FireCOUNCIL MEMO -NEW HIRE GRUBER.PDFApproval To Hire Building InspectorCOUNCIL MEMO -NEW HIRE HOLCOMB.PDFApproval To Hire Building InspectorCOUNCIL MEMO -NEW HIRE COTRONEO.PDFApprove 2026 Pay ScaleCOUNCIL MEMO 2026 PAY SCALE.PDF2026 SALARY RANGE AND STEPS.PDFApprove 2026 POC Pay RatesSTAFF REPORTS 2026 POC WAGES.PDFApprove East Metro Training Facility Amended JPACOUNCIL MEMO - AMENDED AND RESTATED JPA EAST METRO TRAINING FACILITY.PDFJPA NO. 488772 -V3RED.PDFRegular AgendaTAP PresentationCC STAFF REPORT ULI TAP PRESENTATION.PDFLAKE ELMO TAP PRESENTATION.PDF Authorize Engineering Services For 2026 Crosswalk Layouts City Engineer, Nate Stanley presenting. COUNCIL MEMO -AUTHORIZE ENGINEERING SERVICES FOR CROSSWALK LAYOUT (2).PDF PRESENTATION.PDF TASK ORDER 10 - 2026 CROSSWALK IMPROVEMENTS -FEE PROPOSAL.PDF 2 -LOCATION MAPS.PDF Approve SVF Plan Benefit Level Increase Fire Chief, Dustin Kalis presenting. COUNCIL MEMO -SVF PENSION INCREASE 2025.PDF 5662 -00 - 2025 PERA SVF REPORT - CITY OF LAKE ELMO VOLUNTEER FIRE DEPARTMENT.PDF RESOLUTION SVF PENSION INCREASE - 2025.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:13.Documents:14.Documents:15.Documents:16.Documents:17.Documents:18.Documents:19.Documents:F.1.Documents: 2. Documents: 3. Documents: G. H. I. Documents: J. STAFF REPORT Date: November 18, 2025 Consent TO: Mayor and City Council FROM: Michael Kuehn, Finance AGENDA ITEM: Payments and Disbursements REVIEWED BY: Clarissa Hadler, Finance Director BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH/Chks $ 139,950.56 Payroll 11/13/25 ACH/Chks $ 1,121.00 Accounts Payable AP 110425 EJ Pay ACH/Chks $ 220.21 Accounts Payable AP 111025 USPS UB Pen Bill Postage ACH/Chks $ 1,564.97 Accounts Payable AP 111225 USPS Recycling Mailer Postg ACH/Chks $ 13,911.51 Accounts Payable AP 103125 CC Stmt – 11/20 online pmt ACH/Chks $ 2,156,616.42 Accounts Payable AP 111925 TOTAL $ 2,313,384.67 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 2,313,384.67 ATTACHMENTS: 1. Accounts Payable – proof lists (AP 110425 EJ, AP 111025 USPS UB, AP 111225 USPS, AP 103125 CC Stmt, AP 111925) To Be Paid Proof List 11/07/2025 - 2:53PM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00004.11.2025 - AP 110425 EJ Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number DREISANG Dreis, Angela 112.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 112.00 DREISANG Total: 112.00 EJ-HART1 Hartmann, Mark 225.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 225.00 EJ-HART1 Total: 225.00 EJ-MENEL Menendez, Ella 112.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 112.00 EJ-MENEL Total: 112.00 EJ-SAFFL Saffle, Susan 98.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 98.00 AP-To Be Paid Proof List (11/07/2025 - 2:53 PM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number EJ-SAFFL Total: 98.00 HINZDIAN Hinz, Diane 210.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 210.00 HINZDIAN Total: 210.00 IVERSONV Iverson, Vickie 98.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 98.00 IVERSONV Total: 98.00 LOVELETT Lovelette, Patricia 56.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 56.00 LOVELETT Total: 56.00 PETERSNO Peterson, Norma 112.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 20251105 EJ Total: 112.00 PETERSNO Total: 112.00 PETERSOB Peterson, Bruce 98.00 0.00 11/10/2025 011/5/2025 No20251105 EJ 101-410-1410-41030 Part-time Salaries 2025 General Election Judge - 11/04/2025 AP-To Be Paid Proof List (11/07/2025 - 2:53 PM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20251105 EJ Total: 98.00 PETERSOB Total: 98.00 Report Total: 1,121.00 AP-To Be Paid Proof List (11/07/2025 - 2:53 PM)Page 3 *** means this invoice number is a duplicate. To Be Paid Proof List 11/10/2025 - 11:30AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00005.11.2025 - AP 111025 USPS UB Pen Bill Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number United States Postal Service USPOST 44.21 0.00 11/10/2025 011/10/2025 No*** 2025 Q3 UB USPS Pen Bill 603-496-9500-43220 Postage 1st Cls Presort Mail Permit #3 88.00 0.00 11/10/2025 011/10/2025 No*** 2025 Q3 UB USPS Pen Bill 602-495-9450-43220 Postage 1st Cls Presort Mail Permit #3 88.00 0.00 11/10/2025 011/10/2025 No*** 2025 Q3 UB USPS Pen Bill 601-494-9400-43220 Postage 1st Cls Presort Mail Permit #3 2025 Q3 UB USPS Pen Bil 220.21 United States Postal Servic 220.21 Report Total: 220.21 AP-To Be Paid Proof List (11/10/2025 - 11:30 AM)Page 1 *** means this invoice number is a duplicate. To Be Paid Proof List 11/12/2025 - 8:27AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:11132.11.2025 - AP 111225 USPS - Recyclg Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number United States Postal Service USPOST 1,564.97 0.00 11/12/2025 011/12/2025 No2025 Recycling 101-410-1320-33521 Recycling Grant Postage for Recycling Mailing 2025 Recycling Total: 1,564.97 United States Postal Servic 1,564.97 Report Total: 1,564.97 AP-To Be Paid Proof List (11/12/2025 - 8:27 AM)Page 1 *** means this invoice number is a duplicate. To Be Paid Proof List 11/06/2025 - 11:47AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:10305.10.2025 - AP 103125 CC Stmt Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number CARDMBR Elan Financial Services 4,414.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1110-44300 Miscellaneous Adm-Action Rental-Tent for 100 Yr Anniv 98.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-43190 Software Programs Adm - Constant Contact - Monthly 76.80 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002 50.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44300 Miscellaneous Adm-Hagbergs Giftcard-JJ 50.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44300 Miscellaneous Adm-Hagbergs Giftcard-MK 100.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44300 Miscellaneous Adm-Hagbergs Giftcard-DK & DW 75.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44370 Conferences & Training Adm-ICMA Registration 180.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44370 Conferences & Training Adm-MAGC Conference 27.91 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44370 Conferences & Training Adm-Uber-Conference 5.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44370 Conferences & Training Adm-Uber-Conference 357.96 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44370 Conferences & Training Adm-Delta Flight-Conference 35.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1320-44370 Conferences & Training Adm-LMC-ICMA Registration 408.69 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1520-44370 Conferences & Training Fin-MNGFOA-Training-Arrowood Resort 20.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1520-44370 Conferences & Training Fin-MNGFOA-Training-NK AP-To Be Paid Proof List (11/06/2025 - 11:47 AM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1520-44370 Conferences & Training Fin-MNGFOA-Training-RN 20.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1520-44370 Conferences & Training Fin-MNGFOA-Training-NK 38.40 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002 305.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1910-44370 Conferences & Training Plng-AICP Conf-JS 305.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1910-44370 Conferences & Training Plng-AICP Conf-SJ 305.00 0.00 11/20/2025 010/27/2025 No*** 20251027 101-410-1910-44370 Conferences & Training Plng-AICP Conf-AM 18.98 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-42000 Office Supplies FD-Amazon-Key Tags 83.56 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-42000 Office Supplies FD-Amazon-Office Supplies 179.94 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-42000 Office Supplies FD-Amazon-Humidifiers 177.42 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44010 Repairs/Maint Bldg FD-Costco-Station Supplies 16.98 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44040 Repairs/Maint Eqpt FD-Amazon-Fuel Caps 70.41 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44300 Miscellaneous FD - Holiday - Vehicle Wash 28.17 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44370 Conferences & Training FD-Old Chicago-Conference Meals 13.90 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44370 Conferences & Training FD-Subway-Conference Meals 741.15 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44370 Conferences & Training FD-Inn on Lake Superior Hotel-MSFCA Conf 741.15 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44370 Conferences & Training FD-Inn on Lake Superior Hotel-MSFCA Conf 31.44 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2220-44370 Conferences & Training FD-Old Chicago-Conference Meals 226.99 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2400-43185 IT Support Bldg-Amazon-IT Hdwr-DW 156.82 0.00 11/20/2025 010/27/2025 No*** 20251027 101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002 525.00 0.00 11/20/2025 010/27/2025 No*** 20251027 AP-To Be Paid Proof List (11/06/2025 - 11:47 AM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-420-2500-43150 Contract Services FD-Allpadlocks-Siren Padlocks 153.60 0.00 11/20/2025 010/27/2025 No*** 20251027 101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002 115.20 0.00 11/20/2025 010/27/2025 No*** 20251027 101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002 3,303.07 0.00 11/20/2025 010/27/2025 No*** 20251027 601-480-8134-44010 Repairs/Maint Bldgs PW-Thomson Technology-Well 2 Gen Trnsfr Switch 273.66 0.00 11/20/2025 010/27/2025 No*** 20251027 601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002 121.82 0.00 11/20/2025 010/27/2025 No*** 20251027 602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002 40.49 0.00 11/20/2025 010/27/2025 No*** 20251027 603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002 20251027 Total: 13,911.51 CARDMBR Total: 13,911.51 Report Total: 13,911.51 AP-To Be Paid Proof List (11/06/2025 - 11:47 AM)Page 3 *** means this invoice number is a duplicate. To Be Paid Proof List 11/13/2025 - 10:29AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00002.11.2025 - AP 111925 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number A-1EXCAV A-1 Excavating Inc 261,425.70 0.00 11/19/2025 010/31/2025 No*** 25X.138495Req 2 602-480-8136-43150 Contract Services I-94 Lift Station Forcemain Rep 25X.138495Req2 82,555.49 0.00 11/19/2025 010/31/2025 No*** 25X.138495Req 2 603-480-8136-43150 Contract Services I-94 Lift Station Forcemain Rep 25X.138495Req2 25X.138495Req 2 Total: 343,981.19 A-1EXCAV Total: 343,981.19 AMAZON Amazon Capital Services 74.70 0.00 11/19/2025 010/30/2025 No14PL-RFCX-39FR 101-430-3100-42000 Office Supplies Lamination Sheets 14PL-RFCX-39FR Total: 74.70 77.37 0.00 11/19/2025 010/28/2025 No1C1K-769C-MQYC 601-494-9400-42150 Operating Supplies HACH DPD Chlorine Reagent 1C1K-769C-MQYC Total: 77.37 24.17 0.00 11/19/2025 011/4/2025 No1RY4-PNG6-7JMF 101-450-5200-42210 Repair/Maint. Supplies Slow Moving Vehicle Sign 1RY4-PNG6-7JMF Total: 24.17 AMAZON Total: 176.24 AMRENG American Engineering Testing Inc 150.00 0.00 11/19/2025 011/10/2025 NoPJI-080359 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 430-480-8091-45805 Other Project Costs Village Pkwy UPRR Crossg Imp 24X.137223 PJI-080359 Total: 150.00 AMRENG Total: 150.00 AUTOZONE AutoZone Inc 69.08 0.00 11/19/2025 010/30/2025 No06879500673 101-450-5200-42210 Repair/Maint. Supplies Kubota Repairs 06879500673 Total: 69.08 AUTOZONE Total: 69.08 BLUECROS BlueCross BlueShield Minnesota 80.55 0.00 11/19/2025 010/31/2025 No251031459484 101-000-0000-21706 Medical Insurance Monthly Vision Insurance Premium 251031459484 Total: 80.55 BLUECROS Total: 80.55 BOLTON Bolton & Menk, Inc 6,258.00 0.00 11/19/2025 010/31/2025 No378302 408-430-3100-43030 Engineering Services 2025 Street Maintenance Project 378302 Total: 6,258.00 2,814.50 0.00 11/19/2025 010/31/2025 No378306 601-480-8140-43030 Engineering Services CSAH 14 (CSAH 17 to Layton) Watermain Imp 378306 Total: 2,814.50 42,577.50 0.00 11/19/2025 010/31/2025 No378310 602-480-8136-43030 Engineering Services I-94 Lift Station Forcemain Imp 378310 Total: 42,577.50 4,385.50 0.00 11/19/2025 010/31/2025 No378315 404-000-0000-43030 Engineering Services Reid Park Parking Lot Imp AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 378315 Total: 4,385.50 395.00 0.00 11/19/2025 010/31/2025 No378318 601-494-9400-43030 Engineering Services Water Tower #1 Demo 378318 Total: 395.00 21,660.00 0.00 11/19/2025 010/31/2025 No378346 451-480-8138-43030 Engineering Services 2026 Street Improvements 378346 Total: 21,660.00 655.50 0.00 11/19/2025 010/31/2025 No378347 409-480-8137-43030 Engineering Services CSAH 10/17/17B Intersection 378347 Total: 655.50 1,524.50 0.00 11/19/2025 010/31/2025 No378349 409-480-8139-43030 Engineering Services CSAH 13 - 34th to Stillwater Blvd 378349 Total: 1,524.50 697.50 0.00 11/19/2025 010/31/2025 No378350 803-000-0000-22910 Developer Escrow Enterprise Rent-A-Car 378350 Total: 697.50 77.50 0.00 11/19/2025 010/31/2025 No378352 445-480-8124-43030 Engineering Services 2024 Street & Utility Improvements 378352 Total: 77.50 44,667.00 0.00 11/19/2025 010/31/2025 No378354 449-480-8133-43030 Engineering Services 2025 Street & Utility Improvements 378354 Total: 44,667.00 4,528.00 0.00 11/19/2025 010/31/2025 No378356 803-000-0000-22910 Developer Escrow Amira (United Prop) 378356 Total: 4,528.00 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,407.00 0.00 11/19/2025 010/31/2025 No378357 803-000-0000-22910 Developer Escrow At Home Apartments 378357 Total: 1,407.00 10,020.00 0.00 11/19/2025 010/31/2025 No378358 803-000-0000-22910 Developer Escrow Bridgewater Village 378358 Total: 10,020.00 301.00 0.00 11/19/2025 010/31/2025 No378360 803-000-0000-22910 Developer Escrow Easton Village 7th Add 378360 Total: 301.00 3,200.00 0.00 11/19/2025 010/31/2025 No378362 101-410-1930-43030 Engineering Services General Engineering Retainer 378362 Total: 3,200.00 901.50 0.00 11/19/2025 010/31/2025 No378376 803-000-0000-22910 Developer Escrow Eberhard-Highpointe Crossing 378376 Total: 901.50 1,957.00 0.00 11/19/2025 010/31/2025 No378377 446-480-8129-43030 Engineering Services Hudson Blvd Imp-Segmt A-Inwood-Hendrix 378377 Total: 1,957.00 1,001.50 0.00 11/19/2025 010/31/2025 No378378 803-000-0000-22910 Developer Escrow Oak-Land Middle 378378 Total: 1,001.50 8,903.50 0.00 11/19/2025 010/31/2025 No378380 450-480-8135-43030 Engineering Stillwater Area Util Imp (ISD834) 378380 Total: 8,903.50 1,601.00 0.00 11/19/2025 010/31/2025 No378382 803-000-0000-22910 Developer Escrow Lake Elmo Elementary AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 378382 Total: 1,601.00 431.50 0.00 11/19/2025 010/31/2025 No378384 803-000-0000-22910 Developer Escrow Lakewood Crossing 3rd - Starbucks 378384 Total: 431.50 77.50 0.00 11/19/2025 010/31/2025 No378385 803-000-0000-22910 Developer Escrow Launch Crossroads PUD 378385 Total: 77.50 675.50 0.00 11/19/2025 010/31/2025 No378387 803-000-0000-22910 Developer Escrow Limerick Village 378387 Total: 675.50 77.50 0.00 11/19/2025 010/31/2025 No378389 803-000-0000-22910 Developer Escrow Lil Explorers-Milestones Daycare 378389 Total: 77.50 2,025.00 0.00 11/19/2025 010/31/2025 No378390 601-480-8132-43030 Engineering Services MPCA-3M Grant Admin Svcs 378390 Total: 2,025.00 337.50 0.00 11/19/2025 010/31/2025 No*** 378391 101-410-1910-43030 Engineering Services Old City Hall Options 225.00 0.00 11/19/2025 010/31/2025 No*** 378391 101-410-1910-43030 Engineering Services 5193 Keats Minor Subd. 112.50 0.00 11/19/2025 010/31/2025 No*** 378391 101-410-1910-43030 Engineering Services 35th St Ext - Gorman Inquiry 562.50 0.00 11/19/2025 010/31/2025 No*** 378391 101-410-1910-43030 Engineering Services 180 Acres 900.00 0.00 11/19/2025 010/31/2025 No*** 378391 803-000-0000-22910 Developer Escrow Creamery - 3481 Laverne 112.50 0.00 11/19/2025 010/31/2025 No*** 378391 803-000-0000-22910 Developer Escrow At Home Apt-Blvd Tree Offsets AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 378391 Total: 2,250.00 15,528.00 0.00 11/19/2025 010/31/2025 No378392 803-000-0000-22910 Developer Escrow Prairie Sky Twinhomes 378392 Total: 15,528.00 791.00 0.00 11/19/2025 010/31/2025 No*** 378393 101-430-3100-43030 Engineering Services Bridge Issue 1,237.50 0.00 11/19/2025 010/31/2025 No*** 378393 101-430-3100-43030 Engineering Services Crosswalks 1,921.00 0.00 11/19/2025 010/31/2025 No*** 378393 101-430-3100-43030 Engineering Services M Niedenfuer Driveway issue 226.00 0.00 11/19/2025 010/31/2025 No*** 378393 101-430-3100-43030 Engineering Services CSAH 13 Trail Meeting 155.00 0.00 11/19/2025 010/31/2025 No*** 378393 101-430-3100-43030 Engineering Services Misc Gen Eng Supp - Public Works 378393 Total: 4,330.50 113.00 0.00 11/19/2025 010/31/2025 No378394 444-480-8121-43030 Engineering Services CSAH 15 (Manning Ave) Phase 3 Imp 378394 Total: 113.00 2,339.00 0.00 11/19/2025 010/31/2025 No378395 101-430-3100-43030 Engineering Services General Engineering - ROW 378395 Total: 2,339.00 450.00 0.00 11/19/2025 010/31/2025 No378396 803-000-0000-22910 Developer Escrow Roers Multifamily 378396 Total: 450.00 1,024.00 0.00 11/19/2025 010/31/2025 No378397 803-000-0000-22910 Developer Escrow Royal Golf Club 5th Add 378397 Total: 1,024.00 943.00 0.00 11/19/2025 010/31/2025 No378398 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 803-000-0000-22910 Developer Escrow Royal Golf Club 6th Add 378398 Total: 943.00 225.00 0.00 11/19/2025 010/31/2025 No*** 378399 602-495-9450-43030 Engineering Services 180 Acre sewer capacity 562.50 0.00 11/19/2025 010/31/2025 No*** 378399 602-495-9450-43030 Engineering Services MUSA Expansion Study 378399 Total: 787.50 171.50 0.00 11/19/2025 010/31/2025 No378400 803-000-0000-22910 Developer Escrow Savona 4TH 378400 Total: 171.50 1,237.50 0.00 11/19/2025 010/31/2025 No378401 601-480-8126-43030 Engineering Services South Area Production Wells/Treatment 378401 Total: 1,237.50 1,033.50 0.00 11/19/2025 010/31/2025 No378402 803-000-0000-22910 Developer Escrow Springs at Lake Elmo 378402 Total: 1,033.50 559.00 0.00 11/19/2025 010/31/2025 No378403 601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trnk Watermn Imp 378403 Total: 559.00 113.00 0.00 11/19/2025 010/31/2025 No378404 603-496-9500-43030 Engineering Services SW Utility discussion 378404 Total: 113.00 153.50 0.00 11/19/2025 010/31/2025 No378405 602-480-8100-43030 Engineering Services Tapestry Sanitary Sewer Extension 378405 Total: 153.50 900.50 0.00 11/19/2025 010/31/2025 No378406 440-480-8112-43030 Engineering Services TH36-Lake Elmo Ave Imp AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 378406 Total: 900.50 7,352.50 0.00 11/19/2025 010/31/2025 No378407 803-000-0000-22910 Developer Escrow Inwood 8th - Towns of Inwood 378407 Total: 7,352.50 1,653.50 0.00 11/19/2025 010/31/2025 No378408 430-480-8091-43030 Engineering Services Village Parkway UPRR Crossing Imp 378408 Total: 1,653.50 94.00 0.00 11/19/2025 010/31/2025 No378409 601-480-8099-43030 Engineering Services Water Tower #3 378409 Total: 94.00 1,013.00 0.00 11/19/2025 010/31/2025 No378410 601-480-8125-43030 Engineering Services Well 2 Temporary PFAS Treatment 378410 Total: 1,013.00 450.00 0.00 11/19/2025 010/31/2025 No378411 803-000-0000-22910 Developer Escrow Legends at Lake Elmo Addition 378411 Total: 450.00 4,166.50 0.00 11/19/2025 010/31/2025 No378412 803-000-0000-22910 Developer Escrow Schiltgen-Northstar 2nd Addition 378412 Total: 4,166.50 902.00 0.00 11/19/2025 010/31/2025 No378413 803-000-0000-22910 Developer Escrow Primrose Daycare 378413 Total: 902.00 BOLTON Total: 210,385.00 CINTAS Cintas Corp 19.00 0.00 11/19/2025 010/29/2025 No*** 4248128525 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 601-494-9400-44170 Uniforms Uniforms 4.38 0.00 11/19/2025 010/29/2025 No*** 4248128525 603-496-9500-44170 Uniforms Uniforms 10.88 0.00 11/19/2025 010/29/2025 No*** 4248128525 602-495-9450-44170 Uniforms Uniforms 20.78 0.00 11/19/2025 010/29/2025 No*** 4248128525 101-450-5200-44170 Uniforms Uniforms 107.33 0.00 11/19/2025 010/29/2025 No*** 4248128525 101-430-3100-44170 Uniforms Uniforms 129.68 0.00 11/19/2025 010/29/2025 No*** 4248128525 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4248128525 Total: 292.05 19.51 0.00 11/19/2025 011/5/2025 No*** 4248860087 601-494-9400-44170 Uniforms Uniforms 4.51 0.00 11/19/2025 011/5/2025 No*** 4248860087 603-496-9500-44170 Uniforms Uniforms 11.17 0.00 11/19/2025 011/5/2025 No*** 4248860087 602-495-9450-44170 Uniforms Uniforms 21.34 0.00 11/19/2025 011/5/2025 No*** 4248860087 101-450-5200-44170 Uniforms Uniforms 110.22 0.00 11/19/2025 011/5/2025 No*** 4248860087 101-430-3100-44170 Uniforms Uniforms 254.49 0.00 11/19/2025 011/5/2025 No*** 4248860087 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4248860087 Total: 421.24 CINTAS Total: 713.29 CINTAS1S Cintas 7.53 0.00 11/19/2025 011/5/2025 No5301203605 602-495-9450-43150 Contract Services First Aid Supplies 5301203605 Total: 7.53 CINTAS1S Total: 7.53 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number CINTASTX Cintas Corp 320.22 0.00 11/19/2025 011/3/2025 No4248529633 703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr 4248529633 Total: 320.22 CINTASTX Total: 320.22 CIVICPLU CivicPlus LLC 6,447.50 0.00 11/19/2025 09/30/2025 No351046 101-410-1320-43190 Software Programs 50% Annual Fees Muni Website Host/Secur thru 05/15/2026 351046 Total: 6,447.50 CIVICPLU Total: 6,447.50 COMPAC Companion Animal Control 1,393.60 0.00 11/19/2025 010/31/2025 No20251031 101-420-2700-43150 Contract Services Monthly Animal Control Svcs 20251031 Total: 1,393.60 COMPAC Total: 1,393.60 COORBS Coordinated Business Systems 1,158.00 0.00 11/19/2025 09/2/2025 NoINV484225 101-420-2400-42000 Office Supplies HP 730 Supplies for Bldg Printer INV484225 Total: 1,158.00 COORBS Total: 1,158.00 CREHOM Creative Homes Inc 10,000.00 0.00 11/19/2025 011/4/2025 No20251104EscRe01 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3617 Knightsbridge Trl 20251104EscRe01 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/4/2025 No20251104EscRe02 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3623 Knightsbridge Trl 20251104EscRe02 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/4/2025 No20251104EscRe03 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3630 Knightsbridge Trl 20251104EscRe03 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/4/2025 No20251104EscRe04 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3631 Knightsbridge Trl 20251104EscRe04 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/4/2025 No20251104EscRe05 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3635 Knightsbridge Trl 20251104EscRe05 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/4/2025 No20251104EscRe06 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3626 Knightsbridge Trl 20251104EscRe06 Total: 10,000.00 CREHOM Total: 60,000.00 DUDDECKS Duddeck's Property Maintenance 95.04 0.00 11/19/2025 010/10/2025 No*** 14813 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 11/19/2025 010/10/2025 No*** 14813 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 11/19/2025 010/10/2025 No*** 14813 601-494-9400-43150 Contract Services City Lawn mowing 3,222.26 0.00 11/19/2025 010/10/2025 No*** 14813 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 11/19/2025 010/10/2025 No*** 14813 101-430-3100-43150 Contract Services City Lawn mowing 14813 Total: 5,000.40 95.04 0.00 11/19/2025 010/17/2025 No*** 14814 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 11/19/2025 010/17/2025 No*** 14814 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 11/19/2025 010/17/2025 No*** 14814 601-494-9400-43150 Contract Services City Lawn mowing 3,222.26 0.00 11/19/2025 010/17/2025 No*** 14814 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 11/19/2025 010/17/2025 No*** 14814 101-430-3100-43150 Contract Services City Lawn mowing 14814 Total: 5,000.40 95.04 0.00 11/19/2025 010/24/2025 No*** 14823 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 11/19/2025 010/24/2025 No*** 14823 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 11/19/2025 010/24/2025 No*** 14823 601-494-9400-43150 Contract Services City Lawn mowing 3,222.26 0.00 11/19/2025 010/24/2025 No*** 14823 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 11/19/2025 010/24/2025 No*** 14823 101-430-3100-43150 Contract Services City Lawn mowing 14823 Total: 5,000.40 DUDDECKS Total: 15,001.20 ECMPUB ECM Publishers Inc 59.50 0.00 11/19/2025 010/31/2025 No1072300 101-410-1910-43510 Legal Publishing Nov 10 Pub Hrg Cap Imp 1072300 Total: 59.50 ECMPUB Total: 59.50 ELAMMERS Eckberg Lammers 4,312.86 0.00 11/19/2025 010/31/2025 No10 2025 101-420-2150-43045 Attorney Criminal Monthly Pro Svcs Prosecution AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 10 2025 Total: 4,312.86 ELAMMERS Total: 4,312.86 GMCONTRA GM Contracting Inc 116,698.87 0.00 11/19/2025 010/31/2025 No24X.137239Req 3 450-480-8135-43150 Contract Services Stillwater Area Sch Dist Util Imp 24X.137239Req3 24X.137239Req 3 Total: 116,698.87 GMCONTRA Total: 116,698.87 HAILIESC Hailies Cleaning Svcs LLC 1,980.00 0.00 11/19/2025 011/3/2025 NoCLE-013 703-000-0000-44011 Cleaning Services City Hall Monthly Cleaning CLE-013 Total: 1,980.00 HAILIESC Total: 1,980.00 HEALTHOC HealthPartners Occupational Medicine 88.00 0.00 11/19/2025 011/4/2025 No20508 101-430-3100-44300 Miscellaneous BAT/Drg Scrn PW 20508 Total: 88.00 HEALTHOC Total: 88.00 HEALTHPD HealthPartners Inc 2,214.38 0.00 11/19/2025 012/1/2025 No646756196774 101-000-0000-21706 Medical Insurance Monthly Dental Ins Prem 646756196774 Total: 2,214.38 HEALTHPD Total: 2,214.38 HOFFMAN Hoffman & McNamara AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 13 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 6,906.00 0.00 11/19/2025 010/28/2025 No21470 101-430-3100-43150 Contract Services OV Garden Improvements 21470 Total: 6,906.00 HOFFMAN Total: 6,906.00 HRTHOM Hartman Homes 10,000.00 0.00 11/19/2025 011/12/2025 No20251112EscRe01 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1841 Annika Dr 20251112EscRe01 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/12/2025 No20251112EscRe02 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1864 Annika Dr 20251112EscRe02 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/12/2025 No20251112EscRe03 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1207 Palmer Dr 20251112EscRe03 Total: 10,000.00 HRTHOM Total: 30,000.00 INHLTH Industrial Health Svcs Network 49.90 0.00 11/19/2025 010/31/2025 No139299 101-430-3100-44300 Miscellaneous DOT Drg Scrn & MRO Svcs 139299 Total: 49.90 INHLTH Total: 49.90 INNOVAT Innovative Office Solutions LLC 26.48 0.00 11/19/2025 011/4/2025 No*** IN4974343 101-410-1320-44300 Miscellaneous Labels for Recycling Mailers 18.46 0.00 11/19/2025 011/4/2025 No*** IN4974343 101-410-1320-42000 Office Supplies Supplies 18.46 0.00 11/19/2025 011/4/2025 No*** IN4974343 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 14 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-410-1520-42000 Office Supplies Supplies IN4974343 Total: 63.40 INNOVAT Total: 63.40 KAMCO Kamco Stump & Tree Removal 2,337.50 0.00 11/19/2025 011/11/2025 No5399 101-430-3100-43150 Contract Services Kamco Dropped Large Trees 5399 Total: 2,337.50 KAMCO Total: 2,337.50 KWIKTR Kwik Trip Inc 703.96 0.00 11/19/2025 010/31/2025 No316313 - 103125 101-420-2220-42120 Fuel, Oil and Fluids Fuel - Lake Elmo Fire Dept - 00316313 316313 - 103125 Total: 703.96 KWIKTR Total: 703.96 LAKREP Lake Elmo Repair 528.05 0.00 11/19/2025 011/5/2025 No197445 602-495-9450-44040 Repairs/Maint. Equip. 2017 F250 Repairs 197445 Total: 528.05 LAKREP Total: 528.05 LARSON Larson Diesel Service 200.75 0.00 11/19/2025 010/3/2025 No251003022 101-450-5200-44041 Repairs/Maint Equip S&I #D5 DOT Inspection 251003022 Total: 200.75 1,189.76 0.00 11/19/2025 010/3/2025 No251003024 101-450-5200-44040 Repairs/Maint Eqpt #04-3 - Trailer DOT Inspection & Repairs AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 15 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 251003024 Total: 1,189.76 736.22 0.00 11/19/2025 010/3/2025 No251003025 101-430-3100-44041 Repairs/Maint Equip S&I #D6 DOT Inspection & Repairs 251003025 Total: 736.22 200.75 0.00 11/19/2025 010/3/2025 No251003026 601-494-9400-44040 Repairs/Maint. Equip. #E17 - Trailer DOT Inspection 251003026 Total: 200.75 LARSON Total: 2,327.48 LENNAR Lennar Minnesota 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe01 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1441 Palmer Dr 20251105EscRe01 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe02 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1451 Palmer Dr 20251105EscRe02 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe03 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1517 Palmer Dr 20251105EscRe03 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe04 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1541 Palmer Dr 20251105EscRe04 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe05 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1549 Palmer Dr 20251105EscRe05 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe06 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 16 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1581 Palmer Dr 20251105EscRe06 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe07 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1623 Palmer Dr 20251105EscRe07 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe08 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1631 Palmer Dr 20251105EscRe08 Total: 5,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe09 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1639 Palmer Dr 20251105EscRe09 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe10 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1653 Palmer Dr 20251105EscRe10 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe11 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1661 Palmer Dr 20251105EscRe11 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe12 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11401 Kings Ct 20251105EscRe12 Total: 10,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe13 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11407 Kings Ct 20251105EscRe13 Total: 5,000.00 5,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe14 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11419 Kings Ct AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 17 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20251105EscRe14 Total: 5,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe15 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11450 Queens Ct 20251105EscRe15 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe16 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11452 Queens Ct 20251105EscRe16 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe17 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11454 Queens Ct 20251105EscRe17 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe18 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11457 Queens Ct 20251105EscRe18 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe19 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11462 Queens Ct 20251105EscRe19 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe20 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11466 Queens Ct 20251105EscRe20 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe21 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 11468 Queens Ct 20251105EscRe21 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe22 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1652 Royal Blvd 20251105EscRe22 Total: 10,000.00 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 18 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe23 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1660 Royal Blvd 20251105EscRe23 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe24 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1668 Royal Blvd 20251105EscRe24 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe25 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1676 Royal Blvd 20251105EscRe25 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe26 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1677 Royal Blvd 20251105EscRe26 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe27 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1684 Royal Blvd 20251105EscRe27 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe28 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1692 Royal Blvd 20251105EscRe28 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe29 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1700 Royal Blvd 20251105EscRe29 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe30 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1716 Royal Blvd 20251105EscRe30 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe31 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1724 Royal Blvd AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 19 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20251105EscRe31 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe32 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1741 Royal Blvd 20251105EscRe32 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe33 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1749 Royal Blvd 20251105EscRe33 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe34 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1843 Royal Blvd 20251105EscRe34 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe35 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1896 Royal Blvd 20251105EscRe35 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe36 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1908 Royal Blvd 20251105EscRe36 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe37 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1956 Royal Blvd 20251105EscRe37 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe38 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1967 Royal Blvd 20251105EscRe38 Total: 10,000.00 10,000.00 0.00 11/19/2025 011/5/2025 No20251105EscRe39 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 1968 Royal Blvd 20251105EscRe39 Total: 10,000.00 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 20 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number LENNAR Total: 340,000.00 MADISON Madison National Life Ins Co Inc 1,718.30 0.00 11/19/2025 011/1/2025 No1728028 101-000-0000-21708 Other Benefits Monthly Disability Ins Prem - Group 027048 1728028 Total: 1,718.30 MADISON Total: 1,718.30 MARTMARM Martin Marietta Materials 495.28 0.00 11/19/2025 011/5/2025 No47763510 101-430-3100-42240 Str. Maint/Landscape Materials Pothole Mix 47763510 Total: 495.28 MARTMARM Total: 495.28 MENOAK Menards - Oakdale 143.36 0.00 11/19/2025 010/28/2025 No*** 15228 404-480-8000-45805 Other Project Costs Concrete for Schiltgen Park 143.36 0.00 11/19/2025 010/28/2025 No*** 15228 101-450-5200-44300 Miscellaneous Concrete for Schiltgen Park 15228 Total: 286.72 123.89 0.00 11/19/2025 010/31/2025 No15403 602-495-9450-42210 Repair/Maintenance Supplies Shop Supplies 15403 Total: 123.89 208.41 0.00 11/19/2025 011/4/2025 No15603 101-450-5200-44300 Miscellaneous Concrete/Forming 15603 Total: 208.41 MENOAK Total: 619.02 METCOU Metropolitan Council AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 21 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 64,309.79 0.00 11/19/2025 011/4/2025 No0001196400 602-495-9450-43820 Sewer Utility - Met Council Monthly Waste Water Svcs Def Rev 0001196400 Total: 64,309.79 -4,945.15 0.00 11/19/2025 010/31/2025 No*** 20251031 SAC 602-000-0000-37220 SAC Early Pay discount/revenue SAC Charges - Prompt Pay Discount 494,515.00 0.00 11/19/2025 010/31/2025 No*** 20251031 SAC 602-000-0000-20802 SAC due Met Council SAC Charges 20251031 SAC Total: 489,569.85 METCOU Total: 553,879.64 MGXEQUIP MGX Equipment Services LLC 1,550.13 0.00 11/19/2025 010/30/2025 NoPSO109506-1 101-430-3100-42210 Repair/Maint. Supplies Manbasket Cylinder Replacement PSO109506-1 Total: 1,550.13 MGXEQUIP Total: 1,550.13 MILLEREX Miller Excavating Inc 61,764.59 0.00 11/19/2025 011/1/2025 No25X.138288Req02 404-000-0000-43150 Contract Services Reid Parking Lot Imp 25X.138288 Req 2 25X.138288Req02 Total: 61,764.59 11,321.93 0.00 11/19/2025 010/28/2025 No46415 601-494-9400-43150 Contract Services Water Main Break Sunfish Lake Park 46415 Total: 11,321.93 9,000.00 0.00 11/19/2025 011/7/2025 No*** 46449 101-430-3100-43150 Contract Services Haul Wood Chip/Mulch Out 4,533.75 0.00 11/19/2025 011/7/2025 No*** 46449 101-450-5200-43150 Contracted Services Haul Wood Chip/Mulch Out 46449 Total: 13,533.75 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 22 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number MILLEREX Total: 86,620.27 MNCLNS MN CLN Services Inc 14.04 0.00 11/19/2025 011/11/2025 No*** 1125AJ02 603-496-9500-43150 Contract Services PW Office Cleaning 66.56 0.00 11/19/2025 011/11/2025 No*** 1125AJ02 101-450-5200-43150 Contracted Services PW Office Cleaning 343.72 0.00 11/19/2025 011/11/2025 No*** 1125AJ02 101-430-3100-43150 Contract Services PW Office Cleaning 60.84 0.00 11/19/2025 011/11/2025 No*** 1125AJ02 601-494-9400-43150 Contract Services PW Office Cleaning 34.84 0.00 11/19/2025 011/11/2025 No*** 1125AJ02 602-495-9450-43150 Contract Services PW Office Cleaning 1125AJ02 Total: 520.00 MNCLNS Total: 520.00 MNLIFE Minnesota Life Insurance Comp 1,107.40 0.00 11/19/2025 011/1/2025 No40416661-00 101-000-0000-21708 Other Benefits Monthly Life Ins Prem - Pol #0034644 40416661-00 Total: 1,107.40 MNLIFE Total: 1,107.40 MNPEIP MN PEIP 22,762.62 0.00 11/19/2025 011/10/2025 No1568986 101-000-0000-21706 Medical Insurance Monthly Health Insurance Premium - Dec 1568986 Total: 22,762.62 MNPEIP Total: 22,762.62 MNSPCT Safebuilt LLC 15,143.75 0.00 11/19/2025 010/31/2025 No2688590 101-420-2400-43150 Inspector Contract Services Monthly Inspection Services AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 23 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2688590 Total: 15,143.75 MNSPCT Total: 15,143.75 NIEBUR Niebur Tractor & Equipment 61.03 0.00 11/19/2025 010/29/2025 No01-214189 101-450-5200-42210 Repair/Maint. Supplies Kubota Tracks Repair 01-214189 Total: 61.03 NIEBUR Total: 61.03 NRWESTPW Northwestern Power Equipment 5,705.75 0.00 11/19/2025 05/23/2025 No250108DJ 601-480-8099-45900 Construction Contract Water Tower #3 Proj 2020.118 250108DJ Total: 5,705.75 NRWESTPW Total: 5,705.75 OAKDRC Oakdale Rental Center Inc 50.00 0.00 11/19/2025 011/3/2025 No*** 208559 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Fall Svc - Lift Rntl CC 50.00 0.00 11/19/2025 011/3/2025 No*** 208559 601-494-9400-44150 Equipment Rental HVAC Fall Svc - Lift Rntl PW 208559 Total: 100.00 OAKDRC Total: 100.00 PLUNKT Plunkett's Pest Control Inc 151.65 0.00 11/19/2025 011/10/2025 No10246830 602-495-9450-43150 Contract Services Pest Control-PW 10246830 Total: 151.65 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 24 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number PLUNKT Total: 151.65 POMPS Pomp's Tire Service Inc 1,583.60 0.00 11/19/2025 011/6/2025 No980141363 101-430-3100-44040 Repairs/Maint Eqpt E13 Trailer Tires Replaced 980141363 Total: 1,583.60 POMPS Total: 1,583.60 SCHWICKE Schwickert's Tecta America 180.00 0.00 11/19/2025 010/31/2025 NoS510148052 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair DOAS 1 S510148052 Total: 180.00 595.00 0.00 11/19/2025 010/31/2025 NoS510148053 101-450-5200-44010 Repairs/Maint Bldg HVAC Maintenance PW Office S510148053 Total: 595.00 5,232.00 0.00 11/19/2025 011/6/2025 NoS510148209 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Planned Fall Svc - City Ctr S510148209 Total: 5,232.00 246.00 0.00 11/19/2025 011/6/2025 NoS510148211 703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Planned Fall Svc - Old City Hall S510148211 Total: 246.00 1,175.00 0.00 11/19/2025 011/6/2025 NoS510148212 101-430-3100-44010 Repairs/Maint Bldg PW HVAC Maintenance S510148212 Total: 1,175.00 317.00 0.00 11/19/2025 011/6/2025 NoS510148213 101-430-3100-44010 Repairs/Maint Bldg HVAC Maintenance - Jamaca PW Bldg S510148213 Total: 317.00 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 25 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 144.00 0.00 11/19/2025 011/6/2025 NoS510148214 601-494-9400-44010 Repairs/Maint Bldgs HVAC Maintenance - Well 2 S510148214 Total: 144.00 149.00 0.00 11/19/2025 011/6/2025 NoS510148216 601-494-9400-44010 Repairs/Maint Bldgs HVAC Maintenance - Well 4 S510148216 Total: 149.00 149.00 0.00 11/19/2025 011/6/2025 NoS510148217 601-494-9400-44010 Repairs/Maint Bldgs HVAC Maintenance - Well 5 S510148217 Total: 149.00 144.00 0.00 11/19/2025 011/6/2025 NoS510148218 601-494-9400-44010 Repairs/Maint Bldgs HVAC Maintenance - Booster Station S510148218 Total: 144.00 SCHWICKE Total: 8,331.00 SHORT Short Elliott Hendrickson, Inc 1,112.37 0.00 11/19/2025 09/11/2025 No495210 601-494-9400-45300 Improvments Other Than Bldgs Water Tower #1 Demo 495210 Total: 1,112.37 6,755.27 0.00 11/19/2025 011/11/2025 No498041 430-480-8091-43030 Engineering Services Village Pkwy UPRR Cross Imp 24X.137223 498041 Total: 6,755.27 SHORT Total: 7,867.64 TENNRO Tennis Roll Off LLC 931.76 0.00 11/19/2025 011/3/2025 No4505233 101-450-5200-43840 Refuse Refuse 4505233 Total: 931.76 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 26 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number TENNRO Total: 931.76 TRISTATE Tri State Bobcat 410.00 0.00 11/19/2025 010/30/2025 NoT74074 603-496-9500-42270 Repair/Maint. Supplies Skid Steer Brush Mower Parts T74074 Total: 410.00 450.00 0.00 11/19/2025 010/30/2025 NoT74081 603-496-9500-42270 Repair/Maint. Supplies Brush Mower Blade Kit T74081 Total: 450.00 TRISTATE Total: 860.00 ULI Urban Land Institute 15,000.00 0.00 11/19/2025 010/28/2025 No6357486 101-410-1910-43150 Contract Services ULI Minnesota - Lake Elmo TAP inv 2 of 3 6357486 Total: 15,000.00 ULI Total: 15,000.00 UNIONPAC Union Pacific Railroad Company 75,601.23 0.00 11/19/2025 010/20/2025 No90151082 430-480-8091-45805 Other Project Costs Village Pkwy UPRR Cross Imp 2019.122 90151082 Total: 75,601.23 UNIONPAC Total: 75,601.23 USABLUEB USA BlueBook 291.12 0.00 11/19/2025 010/16/2025 NoINV00859264 601-494-9400-42210 Repair/Maint. Supplies Draw Down - Well Cable INV00859264 Total: 291.12 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 27 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number USABLUEB Total: 291.12 VALPAVNG Valley Paving Inc 190,561.00 0.00 11/19/2025 010/31/2025 No24X.137240Req 5 449-480-8133-43150 Contract Services 2025 Street & Util Imp Pay Req 5 24X.137240Req 5 Total: 190,561.00 VALPAVNG Total: 190,561.00 WALDOCHC Waldoch Crafts Inc 1,104.98 0.00 11/19/2025 010/29/2025 NoSO55485 407-420-2220-42400 Small Tools & Minor Equipment B1 Side Steps SO55485 Total: 1,104.98 WALDOCHC Total: 1,104.98 WASHRR Washington County 46.00 0.00 11/19/2025 011/3/2025 No4487677 101-410-1910-43150 Contract Services AGR - P693069 4487677 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487678 101-410-1910-43150 Contract Services AGR - P693069 4487678 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487679 101-410-1910-43150 Contract Services AGR - P693069 4487679 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487680 101-410-1910-43150 Contract Services AGR - P693069 4487680 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487681 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 28 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-410-1910-43150 Contract Services AGR - P693069 4487681 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487682 101-410-1910-43150 Contract Services AGR - P693069 4487682 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487683 101-410-1910-43150 Contract Services AGR - P693069 4487683 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487684 101-410-1910-43150 Contract Services AGR - P693069 4487684 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487685 101-410-1910-43150 Contract Services AGR - P693069 4487685 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487686 101-410-1910-43150 Contract Services AGR - P693069 4487686 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487687 101-410-1910-43150 Contract Services AGR - P693069 4487687 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487688 101-410-1910-43150 Contract Services AGR - P693069 4487688 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487689 101-410-1910-43150 Contract Services AGR - P693069 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 29 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 4487689 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487690 101-410-1910-43150 Contract Services AGR - P693069 4487690 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487691 101-410-1910-43150 Contract Services AGR - P693069 4487691 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487692 101-410-1910-43150 Contract Services AGR - P693069 4487692 Total: 46.00 46.00 0.00 11/19/2025 011/3/2025 No4487693 101-410-1910-43150 Contract Services AGR - P693069 4487693 Total: 46.00 WASHRR Total: 782.00 XCEL Xcel Energy 6,006.59 0.00 11/19/2025 011/3/2025 No951357109 101-430-3100-43811 Street Lights 51-6736544-2 - Electric Utility - Street Lights 951357109 Total: 6,006.59 1,313.16 0.00 11/19/2025 011/4/2025 No*** 951563826 101-430-3100-43810 Electric Utility Electric Utility - 51-4504807-7 5,007.59 0.00 11/19/2025 011/4/2025 No*** 951563826 601-494-9400-43810 Electric Utility Electric Utility - 51-4504807-7 1,935.04 0.00 11/19/2025 011/4/2025 No*** 951563826 602-495-9450-43810 Electric Utility Electric Utility - 51-4504807-7 14.21 0.00 11/19/2025 011/4/2025 No*** 951563826 101-420-2500-43810 Electric Utility Electric Utility - 51-4504807-7 511.66 0.00 11/19/2025 011/4/2025 No*** 951563826 703-000-0000-43810 Electric Utility Gas Utility - 51-4504807-7 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 30 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 325.70 0.00 11/19/2025 011/4/2025 No*** 951563826 101-450-5200-43810 Electric Utility Electric Utility - 51-4504807-7 951563826 Total: 9,107.36 XCEL Total: 15,113.95 Report Total: 2,156,616.42 AP-To Be Paid Proof List (11/13/2025 - 10:29 AM)Page 31 *** means this invoice number is a duplicate. STAFF REPORT DATE:November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Dustin Kalis, Fire Chief ITEM: Donation to the Fire Department from Equity Lifestyle Properties and Cimarron Park CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth BACKGROUND: State statute requires that cities accept donations via resolution. ISSUE BEFORE COUNCIL: Should Council accept the donation of $500.00? PROPOSAL: Equity Lifestyle Properties and Cimarron Park presented the City with a donation of $500.00 for the Lake Elmo Fire Department. The funds will be reinvested into the park; used to purchase carbon monoxide alarms and/or smoke alarms for Cimarron Park residents. Included in your packet for acceptance as part of the Consent Agenda is a resolution for the Council to officially accept the donation. FISCAL IMPACT: There is no impact to the 2025 budget as these funds were not anticipated. OPTIONS: 1)Approve Resolution No 2025-075 2)Amend and then Approve Resolution No 2025-075 3)Do not accept the donation RECOMMENDATION: Motion to approve Resolution 2025-075 ATTACHMENTS: Resolution 2025-075 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-075 A RESOLUTION ACCEPTING DONATED FUNDS FROM EQUITY LIFESTYLE PROPERTIES & CIMARRON PARK WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City be accepted by resolution of the City Council; and WHEREAS, Equity Lifestyle Properties and Cimarron Park had proposed contributing $500.00 to the Lake Elmo Fire Department; and WHEREAS, the City Council of the City of Lake Elmo agrees that said contribution would be of benefit to the citizens of Lake Elmo; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of $500.00 from Equity Lifestyle Properties and Cimarron Park on behalf of the citizens of Lake Elmo. APPROVED by the Lake Elmo City Council on this 18th day of November, 2025. By: __________________________ Charles Cadenhead Mayor ATTEST: ________________________________ Julie Johnson City Clerk STAFF REPORT DATE:November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Dustin Kalis, Fire Chief ITEM: Donation to the Fire Department from The Fields at New Perspective CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth BACKGROUND: State statute requires that cities accept donations via resolution. ISSUE BEFORE COUNCIL: Should Council accept the donation of $466.00? PROPOSAL: The Fields at New Perspective presented the City with a donation of $466.00 for the Lake Elmo Fire Department. Funds were collected as part of the Fire Department Open House and the offering of mini doughnuts and Dole Whip provided by the Fields. Included in your packet for acceptance as part of the Consent Agenda is a resolution for the Council to officially accept the donation. FISCAL IMPACT: There is no impact to the 2025 budget as these funds were not anticipated. OPTIONS: 1)Approve Resolution No 2025-076 2)Amend and then Approve Resolution No 2025-076 3)Do not accept the donation RECOMMENDATION: Motion to approve Resolution 2025-076 ATTACHMENTS: Resolution 2025-076 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-076 A RESOLUTION ACCEPTING DONATED FUNDS FROM THE FIELDS AT NEW PERSPECTIVE WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City be accepted by resolution of the City Council; and WHEREAS, The Fields at New Perspective had proposed contributing $466.00 to the Lake Elmo Fire Department; and WHEREAS, the City Council of the City of Lake Elmo agrees that said contribution would be of benefit to the citizens of Lake Elmo; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of $466.00 from The Fields at New Perspective on behalf of the citizens of Lake Elmo. APPROVED by the Lake Elmo City Council on this 18th day of November, 2025. By: __________________________ Charles Cadenhead Mayor ATTEST: ________________________________ Julie Johnson City Clerk STAFF REPORT DATE:November 5, 2025 CONSENT AGENDA ITEM: Lake Olson and Demontreville Grant Request SUBMITTED BY: Nicole Miller, City Administrator BACKGROUND: Included in the 2025 budget were funds for matching grants to the recreational lakes for water quality improvements like treating invasive species. This funding represents a 50% match, up to the maximum amount of $5,000 per lake. A match is required by the Lake Associations and any grant amounts received would not be included as part of the Lake Association match amounts. ISSUE BEFORE COUNCIL: Does Council approve the grant requests from the Lake Olson and Demontreville Association? PROPOSAL: The Lake Olson and Demontreville Association has submitted an application for matching grant funding to treat Eurasian Milfoil, Curly leaf pond weed, and Zebra Mussel monitoring, this summer. A copy of their application is included in your packet. The grant request is for $5,000 for each lake. FISCAL IMPACT: $10,000 from the budgeted $20,000 for the city’s four recreational lakes (Olson, Demontreville, Jane, and Lake Elmo) OPTIONS: 1)Approve $10,000 for Lake Olson and Demontreville Association Eurasian Milfoil and Curly leaf pond weed Treatment 2)Approve a different amount for Lake Olson and Demontreville Association Eurasian Milfoil and Curly leaf pond weed Treatment 3)Do not approve any funding for Lake Olson and Demontreville Association Eurasian Milfoil and Curly leaf pond weed Treatment RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Lake Olson and Demontreville Association lake improvement grant request of $10,000. ATTACHMENTS: Lake Demontreville grant application and supporting documents Lake Olson grant application and supporting documents STAFF REPORT DATE: November 5, 2025 CONSENT AGENDA ITEM: Lake Olson and Demontreville Grant Request SUBMITTED BY: Nicole Miller, City Administrator BACKGROUND: Included in the 2025 budget were funds for matching grants to the recreational lakes for water quality improvements like treating invasive species. This funding represents a 50% match, up to the maximum amount of $5,000 per lake. A match is required by the Lake Associations and any grant amounts received would not be included as part of the Lake Association match amounts. ISSUE BEFORE COUNCIL: Does Council approve the grant requests from the Lake Olson and Demontreville Association? PROPOSAL: The Lake Olson and Demontreville Association has submitted an application for matching grant funding to treat Eurasian Milfoil, Curly leaf pond weed, and Zebra Mussel monitoring, this summer. A copy of their application is included in your packet. The grant request is for $5,000 for each lake. FISCAL IMPACT: $10,000 from the budgeted $20,000 for the city’s four recreational lakes (Olson, Demontreville, Jane, and Lake Elmo) OPTIONS: 1) Approve $10,000 for Lake Olson and Demontreville Association Eurasian Milfoil and Curly leaf pond weed Treatment 2) Approve a different amount for Lake Olson and Demontreville Association Eurasian Milfoil and Curly leaf pond weed Treatment 3) Do not approve any funding for Lake Olson and Demontreville Association Eurasian Milfoil and Curly leaf pond weed Treatment RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Lake Olson and Demontreville Association lake improvement grant request of $10,000. ATTACHMENTS: • Lake Demontreville grant application and supporting documents • Lake Olson grant application and supporting documents STAFF REPORT DATE:November 18, 2025 CONSENT AGENDA ITEM: Lake Jane Grant Request SUBMITTED BY: Nicole Miller, City Administrator BACKGROUND: Included in the 2025 budget were funds for matching grants to the recreational lakes for water quality improvements like treating invasive species. This funding represents a 50% match, up to the maximum amount of $5,000 per lake. A match is required by the Lake Associations and any grant amounts received would not be included as part of the Lake Association match amounts. ISSUE BEFORE COUNCIL: Does Council approve the grant request from the Lake Jane Association? PROPOSAL: The Lake Jane Association has submitted an application for matching grant funding for lake treatments and delineation study this summer. A copy of their application is included in your packet. The grant request is for $5,000 for each lake. FISCAL IMPACT: $5,000 from the budgeted $20,000 for the city’s four recreational lakes (Olson, Demontreville, Jane, and Lake Elmo) OPTIONS: 1)Approve $5,000 for Lake Jane Association for lake treatments and delineation study 2)Approve a different amount for Lake Jane Association for lake treatments and delineation study 3)Do not approve any funding for Lake Jane Association for lake treatments and delineation study RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Lake Jane Association lake improvement grant request of $5,000. ATTACHMENTS: Lake Jane grant application and supporting documents STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Accept Improvements and Approve Pay Request No. 1 (FINAL) for the 2025 Striping Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On September 2, 2025 the City Council awarded the contract for the 2025 Striping project to Sir Lines-a-lot, LLC. Project work included restriping street segments included in the 2025 Seal Coat project. ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 1 (FINAL) for the 2025 Street and Utility Improvements Project? PROPOSAL DETAILS/ANALYSIS: The 2025 Striping Project has been fully completed. The project engineer has prepared a Certificate of Completion and is recommending acceptance of the improvements and release of payment in full. The one-year warranty period will begin on November 18, 2025 and will extend to November 18, 2026. Sir Lines-a-lot, LLC. has submitted Partial Pay Request No. 1 in the amount of $14,143.34. The request has been reviewed and payment is recommended in the amount requested. FISCAL IMPACT: None. Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, accept the improvements and approve Pay Request No. 1 (FINAL) to Sir Lines-A-Lot, LLC in the amount of $14,143.34 for the 2025 Striping Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to accept the improvements and approve Pay Request No. 1 (FINAL) in the amount of $14,143.34 to Sir Lines-A-Lot, LLC. for the 2025 Striping Project. ATTACHMENTS: 1. Contractor invoice dated October 22, 2025 2. Engineer’s Certificate of Completion dated November 18, 2025. Remit To:Sir Lines-A-Lot LLC 7175 CAHILL RD EDINA MN 55439 To:City of Lake Elmo 3800 Laverne Ave N Lake Elmo MN 55042 INVOICE - Application for Payment Project:Lake Elmo 2025 Striping Project No.: Invoice No.:H25-1040-001 Invoice Date:10/22/25 Work Up To:10/22/25 Customer Project No.: 0 ----------- TO DATE ------------------- THIS PERIOD -------- ITEM NO.ITEM UM $ PRICE UNITS $ AMOUNTS UNITS $ AMOUNT 1 4in SOLID LINE - WHITE ACRYLIC LATEX LF 0.44 12,635.00 5,559.40 12,635.00 5,559.40 2 4in SOLID LINE - YELLOW ACRYLIC LATEX LF 0.44 0.00 0.00 0.00 0.00 3 4in DOUBLE SOLID LINE - YELLOW ACRYLIC LATEX LF 0.88 7,038.00 6,193.44 7,038.00 6,193.44 4 24in SOLID LINE - WHITE ACRYLIC LATEX LF 3.50 683.00 2,390.50 683.00 2,390.50 Billing Totals:$14,143.34 $14,143.34 Please include SLAL invoice number on all correspondence. Page 1 of 1 CERTIFICATE OF COMPLETION DATE OF ISSUANCE: NOVEMBER 18, 2025 OWNER: CITY OF LAKE ELMO, MN CONTRACTOR: SIR LINES-A-LOT, LLC. PROJECT NAME: 2025 STRIPING PROJECT PROJECT NO.: 25X.137950 This Certification of Completion applies to all work under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents: I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated September 3, 2025. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: November 18, 2025 Michael Rusenovich Reg. No. 58717 Bolton and Menk, Inc. THE WARRANTY PERIOD BEGINS November 18, 2025 AND ENDS November 18, 2026 STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 1 for the 2025 Mill and Overlay Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: Bituminous Roadways, Inc., was awarded a construction contract on September 17th, 2025 to complete the 2025 Mill and Overlay Project. Work onsite is complete – the project has a substantial completion date of October 24, 2025 and a final completion date of November 7, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2025 Mill and Overlay Project? PROPOSAL DETAILS/ANALYSIS: Biuminous Roadways, Inc. has submitted Pay Request No. 1 in the amount of $89,846.66. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 1% of the total work completed. The amount retained as of this pay request is $907.54. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 1 for the 2025 Mill and Overlay Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 1 in the amount of $89,846.66 to Bituminous Roadways, Inc. for the 2025 Mill and Overlay Project. ATTACHMENTS: 1. Partial Pay Estimate No. 1. STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 2 for the 2025 Crack Seal Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: StonePros,LLC DBA SealPros was awarded a construction contract on August 19, 2025 to complete the 2025 Crack Seal Project. The work is substantially complete, including all work on site. The contractor is preparing the documents required for Final Completion. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the 2025 Crack Seal Project? PROPOSAL DETAILS/ANALYSIS: StonePros LLC DBA SealPros has submitted Pay Request No. 2 in the amount of $19,819.24. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $7,919.86. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 2 for the 2025 Crack Seal Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 2 in the amount of $19,819.24 to StonePros LLC DBA SealPros for the 2025 Crack Seal Project. ATTACHMENTS: 1. Partial Pay Estimate No. 2. STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 2 for the I-94 Lift Station Forcemain Replacement Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On July 15, 2025 the City Council awarded the contract for the I-94 Lift Station Forcemain Replacement Project to A-1 Excavating, LLC. Work remains in progress with a substantial completion date of November 14, 2025 and a final completion date of December 31, 2025. A revised substantial completion date is being discussed with the contractor and staff due to unforeseen circumstances encountered during construction. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the I-94 Lift Station Forcemain Replacement Project? PROPOSAL DETAILS/ANALYSIS: A-1 Excavating, LLC has submitted Partial Pay Request No. 2 in the amount of $343,981.19. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $42,594.27. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 2 for the I-94 Lift Station Forcemain Replacement Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 2 in the amount of $343,981.19 to A-1 Excavating, LLC for the I-94 Lift Station Forcemain Replacement Project. ATTACHMENTS: 1. Partial Pay Estimate No. 2. STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 2 for the Reid Park Parking Lot Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On June 3, 202 5 the City Council awarded the contract for the Reid Park Parking Lot Improvements to Miller Excavating, Inc. Work on the project is substantially complete. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the Reid Park Parking Lot Improvements? PROPOSAL DETAILS/ANALYSIS: Miller Excavating, Inc. has submitted Partial Pay Request No. 2 in the amount of $61,764.59. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $7,377.98. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 2 for the Reid Park Parking Lot Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 2 in the amount of $61,764.59 to Miller Excavating, Inc. for the Reid Park Parking Lot Improvements. ATTACHMENTS: 1. Partial Pay Estimate No. 2. STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Chad Isakson, Project Engineer AGENDA ITEM: Approve Pay Request No. 3 for the Stillwater Area School District Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On May 20, 2025 the City Council awarded the contract for the Stillwater Area School District Utility Improvements to GM Contracting, Inc. Work is substantially complete. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the Stillwater Area School District Utility Improvements? PROPOSAL DETAILS/ANALYSIS: GM Contracting, Inc. has submitted Partial Pay Request No. 3 in the amount of $116,698.87. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $57,560.51. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 3 for the Stillwater Area School District Utility Improvements Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 3 in the amount of $116,698.87 to GM Contracting, Inc. for the Stillwater Area School District Utility Improvements Project. ATTACHMENTS: 1. Partial Pay Estimate No. 3. STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 5 for the 2025 Street and Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On May 6, 2025 the City Council awarded the contract for the 2025 Street and Utility Improvements project to Valley Paving, Inc. Punchlist items on site remain in progress. The project has a revised substantial completion date of 10/31/2025 and a final completion date of 11/21/2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 5 for the 2025 Street and Utility Improvements Project? PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc. has submitted Partial Pay Request No. 5 in the amount of $190,561.00. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $69,924.29. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 5 for the 2025 Street and Utility Improvements Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 5 in the amount of $190,561.00 to Valley Paving, Inc. for the 2025 Street and Utility Improvements Project. ATTACHMENTS: 1. Partial Pay Estimate No. 5. STAFF REPORT DATE: November 18, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Release of Warranty Security for Legacy at Northstar 4th Addition REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Jason Stopa, Community Development Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: GWSA Land Development, LLC entered into a development agreement with the City for Legacy at Northstar 4th Addition on May 4, 2021. The sanitary sewer and watermain warranty period ended on January 4, 2025, and the public improvement warranty period ended on January 2, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve release of the warranty security for Legacy at Northstar 4th Addition as outlined in the Development Agreement? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to release the public improvement warranty security for the Legacy at Northstar 4th Addition. This request has been reviewed and is being recommended for approval in accordance with the approved Development Agreement. The 1- year warranty period for the public improvements expired on January 2, 2025. Twenty-five percent (25%) of the original security was retained through the 1-year warranty period. A warranty walk-through was completed by city staff and all warranty punch list items have since been addressed by the developer. With the release of the warranty security the overall development security may be reduced as shown below: Current Security Amount Proposed Security Amount 1. Legacy at Northstar 4th Addition $234,853 $26,875 Twenty-five percent (25%) of the landscaping security amount will be retained. FISCAL IMPACT: Release of the warranty security closes out the public improvement portion of the development. The operation and maintenance of public facilities becomes the responsibility of the City going forward. OPTIONS: Release the security amount or Retain the current security amount. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve the release of public improvement warranty security for Legacy at Northstar 4th Addition as detailed in the attached worksheet. The release of security is contingent on the developer being current with all payments and obligations in accordance with the Development Agreement, including a positive escrow balance as may be required by the City. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve the security release for Legacy at Northstar 4th Addition as detailed in the Security Reduction Worksheet, contingent on the developer being current with all payments and obligations in accordance with the Development Agreement, including a positive escrow balance as may be required by the City. ATTACHMENTS: 1. Security Reduction Worksheet – Legacy at Northstar 4th Addition STAFF REPORT DATE:November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Approve Administrative Assistant PW/Fire Hiring CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: This newly changed position was approved by the council at the September 16, 2025, meeting. This position assists the Public Works, Fire and Administration departments. We had 154 applicants and interviewed fourteen candidates the first week in November. The interview panel consisted of Public Works Director, Marty Powers, Fire Chief, Dustin Kalis and me, Jennifer Doyle, Administrative Services Coordinator. The panel is recommending Angela Gruber as the preferred candidate to fill this position. ISSUE BEFORE COUNCIL: Should the Council approve Angela Gruber to be hired as the Administrative Assistant PW/Fire? PROPOSAL DETAILS/ANALYSIS: The recommendation is to hire Angela Gruber with the hire pay rate at grade 5, step 5. Angela has five years’ experience in Executive Assistant roles, most recently at the US Air Force Academy in Colorado Springs, CO. FISCAL IMPACT: This position has been included in the 2025 budget. RECOMMENDATION: If removed from the consent agenda: “Motion to approve hiring Angela Gruber as Administrative Assistant PW/Fire with salary grade 5, step 5. ATTACHMENTS: None STAFF REPORT DATE:November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Approve Building Inspector Hiring CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: There are two Building Inspector positions in the budget. One was recently vacated, and the other position had not been filled as the last interview process in 2024 did not produce any viable candidates. Community Development Director, Jason Stopa, Building Official John Taylor and I, Jennifer Doyle, Administrative Services Director, conducted interviews late in October and are recommending Dawson Holcomb to fill one of the positions. ISSUE BEFORE COUNCIL: Should the Council approve Dawson Holcomb to be hired as the Building Inspector? PROPOSAL DETAILS/ANALYSIS: The recommendation is to hire Dawson Holcomb with the hire pay rate at grade 7, step 5. Dawson has the Building Official Limited certification and comes to us with a construction background and most recently experience with our contracted inspector vendor, SAFEbuilt. FISCAL IMPACT: This position has been included in the 2025 budget. RECOMMENDATION: If removed from the consent agenda: “Motion to approve hiring Dawson Holcomb as Building Inspector with salary grade 7, step 5. ATTACHMENTS: None STAFF REPORT DATE:November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Approve Building Inspector Hiring CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: There are two Building Inspector positions in the budget. One was recently vacated, and the other position had not been filled as the last interview process in 2024 did not produce any viable candidates. Community Development Director, Jason Stopa, Building Official John Taylor and I, Jennifer Doyle, Administrative Services Director, conducted interviews late in October and are recommending Aurelio Cotroneo to fill one of the positions. ISSUE BEFORE COUNCIL: Should the Council approve Aurelio Cotroneo to be hired as the Building Inspector? PROPOSAL DETAILS/ANALYSIS: The recommendation is to hire Aurelio Cotroneo with the hire pay rate at grade 7, step 3. Aurelio recently received his Building Official Limited certification and comes to us with a construction and HVAC background with over 12 years of experience in those fields. FISCAL IMPACT: This position has been included in the 2025 budget. RECOMMENDATION: If removed from the consent agenda: “Motion to approve hiring Aurelio Cotroneo as Building Inspector with salary grade 7, step 3. ATTACHMENTS: None STAFF REPORT DATE: November 18, 2025 TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: 2026 Pay Scale CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: As best practice, it is recommended that staff review the wages and rates for our employees annually and make recommendations for the upcoming year. ISSUE BEFORE COUNCIL: Should Council approve the 2026 pay scale rates for the City of Lake Elmo employees? PROPOSAL DETAILS/ANALYSIS: Staff researched and pulled data from other Minnesota Cities to assist in the staff recommendation for the 2026 adjustment for the upcoming year compared to the current pay scale. Staff wanted to recommend an increase that was fiscally responsible as well as competitive with other municipalities. Attached you will find the 2026 Salary Range and Steps grid outlining the proposed 2026 rates. The 2026 rates reflect an increase of 3.0% over the 2025 rates. FISCAL IMPACT: The increases in the pay scale are provided for in the proposed 2026 budget estimates. OPTIONS: 1) Approve the 2026 pay scale as presented. 2) Approve the 2026 pay scale with changes. 3) Deny the 2026 pay scale. RECOMMENDATION: “Motion to approve the 2026 pay scale rates as presented.” ATTACHMENTS: • 2026 Salary Range and Steps Grade 1 2 3 4 5 6 7 8 9 10 11 1 $40,073 $41,275 $42,513 $43,789 $45,103 $46,456 $47,849 $49,285 $50,763 $52,286 $53,855 $19.27 $19.84 $20.44 $21.05 $21.68 $22.33 $23.00 $23.69 $24.41 $25.14 $25.89 2 $44,078 $45,400 $46,763 $48,166 $49,612 $51,100 $52,634 $54,214 $55,840 $57,516 $59,242 $21.19 $21.83 $22.48 $23.16 $23.85 $24.57 $25.30 $26.06 $26.85 $27.65 $28.48 3 $48,487 $49,942 $51,440 $52,984 $54,574 $56,211 $57,897 $59,634 $61,424 $63,266 $65,164 $23.31 $24.01 $24.73 $25.47 $26.24 $27.02 $27.84 $28.67 $29.53 $30.42 $31.33 4 $53,337 $54,937 $56,586 $58,283 $60,031 $61,832 $63,687 $65,598 $67,566 $69,593 $71,680 $25.64 $26.41 $27.20 $28.02 $28.86 $29.73 $30.62 $31.54 $32.48 $33.46 $34.46 5 $58,671 $60,431 $62,243 $64,111 $66,035 $68,016 $70,057 $72,159 $74,323 $76,553 $78,850 $28.21 $29.05 $29.92 $30.82 $31.75 $32.70 $33.68 $34.69 $35.73 $36.80 $37.91 6 $64,541 $66,477 $68,472 $70,525 $72,640 $74,819 $77,063 $79,374 $81,755 $84,208 $86,734 $31.03 $31.96 $32.92 $33.91 $34.92 $35.97 $37.05 $38.16 $39.31 $40.48 $41.70 7 $70,993 $73,122 $75,316 $77,575 $79,903 $82,300 $84,769 $87,313 $89,933 $92,630 $95,409 $34.13 $35.15 $36.21 $37.30 $38.42 $39.57 $40.75 $41.98 $43.24 $44.53 $45.87 8 $78,092 $80,434 $82,847 $85,333 $87,893 $90,530 $93,246 $96,044 $98,925 $101,893 $104,951 $37.54 $38.67 $39.83 $41.03 $42.26 $43.52 $44.83 $46.17 $47.56 $48.99 $50.46 9 $85,902 $88,479 $91,133 $93,867 $96,683 $99,584 $102,571 $105,648 $108,818 $112,082 $115,445 $41.30 $42.54 $43.81 $45.13 $46.48 $47.88 $49.31 $50.79 $52.32 $53.89 $55.50 10 $94,493 $97,328 $100,247 $103,254 $106,352 $109,541 $112,827 $116,212 $119,699 $123,290 $126,988 $45.43 $46.79 $48.20 $49.64 $51.13 $52.66 $54.24 $55.87 $57.55 $59.27 $61.05 11 $103,940 $107,058 $110,270 $113,578 $116,985 $120,495 $124,110 $127,833 $131,666 $135,617 $139,685 $49.97 $51.47 $53.01 $54.60 $56.24 $57.93 $59.67 $61.46 $63.30 $65.20 $67.16 12 $114,333 $117,763 $121,297 $124,936 $128,684 $132,545 $136,521 $140,617 $144,835 $149,180 $153,655 $54.97 $56.62 $58.32 $60.07 $61.87 $63.72 $65.64 $67.60 $69.63 $71.72 $73.87 13 $125,766 $129,539 $133,425 $137,428 $141,552 $145,799 $150,174 $154,680 $159,320 $164,100 $169,023 $60.46 $62.28 $64.15 $66.07 $68.05 $70.10 $72.20 $74.37 $76.60 $78.89 $81.26 14 $138,344 $142,494 $146,769 $151,173 $155,708 $160,380 $165,191 $170,147 $175,252 $180,510 $185,925 $66.51 $68.51 $70.56 $72.68 $74.86 $77.11 $79.42 $81.80 $84.26 $86.78 $89.39 15 $152,179 $156,745 $161,447 $166,291 $171,279 $176,418 $181,711 $187,162 $192,777 $198,560 $204,518 $73.16 $75.36 $77.62 $79.95 $82.35 $84.82 $87.36 $89.98 $92.68 $95.46 $98.33 2026 Salary Range and Steps STAFF REPORT DATE: November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator REVIEWED BY: Dustin Kalis, Fire Chief AGENDA ITEM: 2026 Paid On-Call Firefighter Pay Rates CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: As best practice, it is recommended that staff review the wages and rates for our Paid-On Call (POC) Firefighters annually and make recommendations for the upcoming year. ISSUE BEFORE COUNCIL: Should Council approve the 2026 pay scale rates for the City of Lake Elmo’s POC Firefighters? PROPOSAL DETAILS/ANALYSIS: Attached is a memo from Chief Kalis outlining the proposed 2026 rates. The 2026 rates reflect an increase of 3.0% over the 2025 rates. The proposed rates allow the city to remain competitive in the market. FISCAL IMPACT: The increase in the hourly rate has been provided for in the 2026 budget estimates. OPTIONS: 1. Approve the pay adjustments as presented. 2. Approve a modified adjustment. 3. Do not approve any pay adjustment. RECOMMENDATION: (if pulled from Consent) Motion to approve the 2026 paid on call firefighter pay rates as presented. ATTACHMENTS: Chief Kalis’ Memo “Proudly Serving Neighbors & Friends” Lake Elmo Fire Department Memorandum To: Finance and Administrative Services Departments From: Dustin Kalis, Fire Chief Date: 11/13/2025 Re: 2026 Fire Department Paid On Call Pay Rates _______________________________________________________________________________________ Fire Department Paid-On-Call (POC) Pay Rate Adjustments for 2026 • Updated fire department pay rates go into effect January 1, 2026. The Lieutenant and Engineer rate will be updated again in July following the hiring of the career captain positions. • Adjusted firefighter hourly pay rates. The rate adjustment aligns with the COLA increase of 3% of other city staff. • Eliminate the rank of POC Captain. With the addition of the career captain positions in the 2026 budget, the POC Captain will be eliminated. Lieutenant will now be the highest promotable POC position, three total, working under each Captain. • Add the rank of Engineer: this position replaces the previous Engineer/EMT rate. This will allow staff a pay incentive as they commit to the increased training and operational requirements of this position. This will be a promotable position, three total, working under each captain and lieutenant. • Add the rank of Firefighter/FAO: this position replaces the previous Engineer/EMT rate. This will allow staff a pay incentive as they commit to the increased training and operational requirements of this position. • Add the rank of Firefighter/EMT: this position replaces the previous Engineer/EMT rate. This will allow staff a pay incentive as they commit to the increased training and operational requirements of this position. 2026 Pay Rates - POC Firefighter Rank 2025 Rate 2026 Rate Increase (3%) 2026 Rate 1/1 2026 Rate 7/1 Captain $19.82 $0.59 $20.41 Eliminated Lieutenant $19.29 $0.58 $19.87 $20.41 Engineer $19.87 Firefighter - FAO $19.01 $0.57 $19.58 $19.58 Firefighter - EMT $18.76 $0.56 $19.32 $19.32 Firefighter - EMR $17.35 $0.52 $17.87 $17.87 Probation $15.10 $0.45 $15.55 $15.55 STAFF REPORT DATE: November 18, 2025 CONSENT TO: Mayor and Councilmembers FROM: Dustin Kalis, Fire Chief AGENDA ITEM: Amended And Restated Joint Powers Agreement East Metro Public Safety Training Facility REVIEWED BY: Nicole Miller, City Administrator CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: The Lake Elmo Fire Department has been a part of the East Metro Public Safety Training Facility since planning began in 2009 and as a current JPA member since the facility opened in 2016. Access to a training facility like this is vital to the training and operations of the fire department and the services provided to the community. This amended and restated Joint Powers Agreement between the cities of Lake Elmo, Maplewood, North St. Paul, Oakdale and Cottage Grove provides an updated agreement between the cities with changes made within the agreement including adding the City of Cottage Grove and updating the naming of the Oakdale Fire Department. ISSUE BEFORE COUNCIL: Should the City Council authorize the Mayor and City Administrator to enter into the amended and restated East Metro Public Safety Training Facility Joint Powers Agreement between the cities of Lake Elmo, Maplewood, North St. Paul, Oakdale and Cottage Grove? PROPOSAL DETAILS/ANALYSIS: This agreement represents a collective effort to update and improve the East Metro Public Safety Training Facility Joint Powers Agreement. It was developed with input from several municipal attorneys representing member departments. The agreement was also reviewed by our own legal counsel. FISCAL IMPACT: The fire department currently budgets site use fees in its annual budget at $200/ per firefighter ($8,000 annually) These fees are also fully reimbursable through the Minnesota Board of Firefighter Training and Education (MBFTE). RECOMMENDATION: Staff recommends that the City Council authorize the Mayor and City Administrator to enter into the amended and restated East Metro Public Safety Training Facility Joint Powers Agreement between the cities of Lake Elmo, Maplewood, North St. Paul, Oakdale and Cottage Grove. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to authorize the Mayor, City Administrator to enter into the Amended And Restated Joint Powers Agreement between the City of Lake Elmo Fire Department and the East Metro Public Safety Training Facility. ATTACHMENT: 1) Amended And Restated Joint Powers Agreement East Metro Public Safety Training Facility 1 488772v2 MA745-3MA745-3-488772.v3 AMENDED AND RESTATED JOINT POWERS AGREEMENT EAST METRO PUBLIC SAFETY TRAINING FACILITY THIS AMENDED AND RESTATED JOINT POWERS AGREEMENT (the “Agreement”) is made on the ___ day of ______________201_______________2025, by and among the Citiescities of Maplewood, North St. Paul, Lake Elmo and the Oakdale Volunteer Fire Department Inc, Oakdale and Cottage Grove, each a municipal corporation under the laws of Minnesota and a Member. RECITALS A. Each Member to this Agreement has determined that it is in the best interests of their communitiescommunity to undertake in a cooperative fashion the operation of a facility in the NORTH EASTERNnortheastern portion of the Twin Cities metropolitan area to be used for the training of public safety disciplines. B. It is more economical for the Members to jointly and cooperatively construct and operate a public safety training facility than for each Member to construct and maintain its own facility. C. The Members are authorized pursuant to Minnesota Statutes, Section 471.59, to enter into agreements providing for the joint and cooperative exercise of powers common to them. D. The Members desire to jointly and cooperatively exercise power common to them by jointly operating a public safety training facility in accordance with the terms set forth herein. NOW, THEREFORE, in consideration of the mutual understandings and agreements hereafter set forth, the Members agree as follows: ARTICLE I Section 1. Definitions. When used in this Agreement, the following terms shall be defined as follows, unless a different meaning is clearly specified: Association - The term “Association” shall be used to refer tomeans the East Metro Public Safety Training Facility Association which is formed by this Agreement. Board - The term “Board” shall be used to refer tomeans the governing body of thisthe Association. Board Member - The term “Board Member” shall be used to refer tomeans an individual member ofappointed to the Board, who is appointed in accordance with Article II, Section 2 to represent by a Member municipality or public corporation of the Association. 2 488772v2 MA745-3MA745-3-488772.v3 Coordinator - The term “Coordinator” shall be used to refer tomeans the person appointed by the Board to manage and coordinate the daily operation of the Facility. Cost Sharing Formula - means ______________________________________. Full JPA membership - By January 1 of each year, each member will provide a department list to the board with the names of each firefighter for the purpose of determining the number of firefighters per department to he used in the fee calculation. Members will pay based on the number of firefighters in their agency for the year. (see Appendix A for pricing ) Full JPA members will have access to the site 365 day per year, subject to scheduled availability, first priority for site scheduling, and a seat on the “Board” that governs the operation of the facility. Environmental Law means the Comprehensive Environmental Response Compensation and Liability Act ("CERCLA"), 42 U.S.C. 9601 et seq.; the Resource Conservation and Recovery Act 42 U.S.C. 9601 et seq.; the Federal Water Pollution Control Act, 33 U.S.C. 1201 et seq.; the Clean Water Act, 33 U.S.C. 1321 et seq.; the Clean Air Act, 42 U.S.C. 7401 et seq.; the Toxic Substances Control Act, 33 U.S.C. 1251 ET SEQ.; all as amended from time to time, and any other federal, state, local or other governmental statute, regulation, rule or ordinance dealing with the protection of human health, safety, natural resources or the environment now existing and hereafter enacted. Hour Base JPA Members - By January 1 of each year, each Hour Based member will determine the estimated number of training hours to be prepaid for their agency for the upcoming year from the blocks listed. (see Appendix A for hourly blocks and pricing) Hour Based JPA members will have second priority for site scheduling, training provided for an agency Site Manager, and reduced hourly rates based on the number of hours selected. Executive Board - The Executive Board shall bemeans the body that oversees the day-to-day business of the Facility and shall consist of the Appointed OfficialsOfficers of the Board as defined in Article II, Section 2 and an additional appointed member representing the City of Maplewood, the underlying landowner. Facility - The term “Facility” shall be used to refer tomeans the East Metro Public Safety Training Facility and shall include all structures, buildings and the grounds associated with the East Metro Public Safety Training Facility. Full Member - means the cities of Maplewood, North St. Paul, Lake Elmo, Oakdale and Cottage Grove and any other city or public safety agency which joins the Association in accordance with Article III, Section 1 hereof. Hazardous Substance - The term “Hazardous Substance” shall be used to refer tomeans any pollutant, contaminant, hazardous substance or waste, solid waste, petroleum product, distillate, or fraction, radioactive material, chemical known to cause cancer or reproductive toxicity, polychlorinated biphenyl or any other chemical, substance or material listed or identified in or regulated by any Environmental Law. Environmental Law refers to the Comprehensive Environmental Response Compensation and Liability Act ("CERCLA"), 42 U.S.C. 9601 et seq., the Resource Conservation and Recovery Act, 42 U.S.C. 9601 et seq., the Federal Water Pollution Control Act, 33 U.S.C. 1201 et seq., the Clean Water Act, 33 U.S.C. 1321 et seq., the Clean Air Act, 42 U.S.C. 7401 et seq., the Toxic Substances Control Act, 33 U.S.C. 1251 ET SEQ., all as 3 488772v2 MA745-3MA745-3-488772.v3 amended from time to time, and any other federal, state, local or other governmental statute, regulation, rule or ordinance dealing with the protection of human health, safety, natural resources or the environment now existing and hereafter enacted. Major Improvement - The term “Major Improvement” shall be used to refer tomeans any addition to or improvement to the Facility designated as a Major Improvement by the Board irrespective of value or any addition to or improvement to the Facility with a value at $50,000 or greater. Member - The term “Member” shall be used to individually refer tomeans a municipal corporation or a public corporationsafety agency that is a party to this Joint Powers Agreement and a Full Member. Non-Member User - means any city or public safety agency which is not a Member but uses the Facility in accordance with Article II, Section 10 hereof. Operating Budget - The term “Operating Budget” shall be used to refer tomeans the annual budget of operating expenses for the Facility, including but not limited to, maintenance and repair of the building and grounds, costs of utilities, maintenance and repair of all equipment associated with the building, supplies and materials associated with the operation of the Facility, personnel expenses associated with the Coordinator and other ordinary business expenses associated with the operation of the Facility, except for Major Improvements. Public Safety Consumables - The term “Public Safety Consumable” refers tomeans propane fuel , liquid smoke used in fire firefighting operations, fire extinguishing material, pallets and straw other than water, used in any firefighting training operation and other unique training supplies declared to be Public Safety Consumables by the Board. Section 2. Plural and Singular References. Unless a contrary intent is clearly demonstrated, a singular reference to a person or entity shall include the plural and a plural reference to persons or entities shall include the singular. Section 3. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. ARTICLE II Section 1. Formation of Association. The parties to this Agreement form the “East Metro Public Safety Training Facility Association” for the purpose of operating a public safety training facilitythe Facility. Each party shall be a Full Member of the Association until it terminates orwithdraws or its participation is otherwise truncatedterminated pursuant to Article III. Section 2. Governance of Association. 4 488772v2 MA745-3MA745-3-488772.v3 The Association shall be governed by a Board consisting of one representative from each Member. The Board representative need not be an elected official of any Member of the Association. The. Each Member shall designate an individual to serve as such Member’s representative and an alternate representative who shall be entitled to act as the representative of the Member on the Board in the case of the absence or disability of the representative of such Member on the Board. Each representative and their alternate shall serve until a successor is appointed and assumes his or her responsibilities. Board Members and their alternates shall serve at the pleasure of the Member appointing them and any vacancy on the Board shall be filled by the Member whose position on the Board is vacant. Each Board Member shall have one vote. The Board shall act by 3/4 majority vote of the Board Members at a meeting duly called upon 15 days written notice to each Board Member and to the city manager or executive director, city administrator or chief administrative officer of each Member. Should the membership in the Association decline to three members the 3/4 majority vote required for Board action shall be reduced to a 2/3 majority vote. At least three Board Members must be present to constitute a quorum of the Board. The Board shall meet at least once annually and more often as it deems necessary to perform its duties. The Board shall designate one of the Board Members as the Chair and a second as the Vice Chair as well as one to be a Secretary/Treasurer (. These are the Officers of the Board). This designation will be made annually by the Board and the Chair and Vice Chair shall retain their positions until a successor has been designated. All appointed officersOfficers must be voting members of the Board. The Chair shall preside at all meetings of the Board and shall perform all duties incident to the office of Chair and such other duties as may be delegated by the Board. The Vice Chair shall act as Chair in the absence of the Chair and the Secretary/Treasurer shall act in the absence of the Vice Chair. A record of all proceedings of the Board shall be maintained by the Secretary/Treasurer and a copy of that record shall be forwarded to each Member. The Chair, Vice Chair and Secretary/Treasurer shall have the authority to sign all documents on behalf of the Association. The Board may establish committees for any purpose related to the business of the Association. The members of a committee need not be members of the Board. Committees are subject at all times to the direction and control of the Board. Section 3. Executive Board - The Executive Board shall be the body that oversees the day- to-day operation of the Facility and shall consist of the Appointed OfficialsOfficers of the Board as defined in Article II Section 2 and an additional appointed member representing the City of Maplewood, the underlying landowner. If a member of the Executive Board is also the Maplewood Representative to the Association, theMaplewood’s Board Member, no additional appointment is not necessary for so long as Maplewood’s interests are directly represented on the Executive Board. Section 4. Operating Committee. 5 488772v2 MA745-3MA745-3-488772.v3 There shall be appointed by the Board an Operating Committee, consisting of a fire training officer for each Member which is a fire fighter participant. The Operating Committee shall be responsible for identifying training needs, working with the Coordinator to schedule curricula and training sessions, insuring proper supplies, coordinating the maintenance of the Facility, and developing an Operating Budget for submission to the Board for approval. The Operating Committee will be responsible for the development of the operating policy for the Facility and shall forward recommendations with respect to the Facility to the Board as appropriate. Section 5. Fiscal Matters. The Board shall designate one of the Members to act as, “ Fiscal Agent” for the Association. The Fiscal Agent shall have custody of the Association’s funds, shall pay its bills, shall keep its financial records, and generally conduct the financial affairs of the Association. The Fiscal Agent shall be responsible for such other matters as shall be delegated to it by the Board. The City of Maplewood is hereby appointed as Fiscal Agent until such time as a successor fiscal agent is appointed by the Board. Any Member may inspect and copy the Association’s books and records at any and all reasonable times. All books and records of the Association shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota cities. The Fiscal Agent shall prepare annual financial statements of the Association. A copy of such annual financial statements shall be distributed to each of the Members. Section 56. Operating Budget. On or before May 1 of each year, the Board shall prepare and approve a budget for the operation of the Facility for the next calendar year. A copy of the operating budget and a breakdown of each Member’s share of the operating cost, using the Cost Sharing Formula, shall be forwarded to each Member by May 15. Each Member shall be responsible for the payment of theirits share of the operating costs of the Facility. All memberMember fees will be paid by January 15 of each year. If fees are not paid within thirty (30) days, a late fee of one percent (1%) will be assessed to the member departmentMember. Fee payments not made within ninety (90) days will come before the boardBoard for action. Failure of a Member to pay its proportional share of the operating costs, or additional expenses unanimously approved by the Board shall be grounds for removal of the Member from the Association. To the extent possible, expenses that are exclusively related to one public safety vocation (police or fire) shall be stated separately with the assessment allocated to Members who are participating members for that vocation, including Public Safety Consumables which shall be stated separately and assessed against the Member actually using those items. Section 67. Facility Coordinator. A person shall be appointed by the Board to act as the Coordinator for the Facility. The Coordinator shall be an employee of one of the Members and the Member employing the 6 488772v2 MA745-3MA745-3-488772.v3 Coordinator shall be entitled to reimbursement offor the Coordinator’s wages, benefits and other payroll related expenses under guidelines established by the Board. The Coordinator shall be responsible for the day to day operation and maintenance of the Facility and other responsibilities as assigned by the Board. The Coordinator shall be responsible for managing rental agreements from any non-Member public safety agencyNon-Member Users which desires to utilize the Facility for training purposes. Section 78. Major Improvements. If recommended by the Operations Committee and approved by the Board in advance and ratified by the governing body of each of the Members, the costs of all major capital additions and improvements to the Facility shall be assessed against each Member based upon the Cost Sharing Formula. Where a Major Improvement is only related to one public safety vocation (police or fire), the costs shall only be allocated against the participating Members for that vocation. Section 89. Liability and Insurance. The East Metro Public Safety Training Facility Association is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The East Metro Public Safety Training Facility Association shall defend and indemnify the parties, and their officers, employees, and volunteers, from and against all claims, damages, losses, and expenses, including attorney fees, arising out the acts or omissions of the Joint Powers Board in carrying out the terms of this Agreement. This Agreement does not constitute a waiver on the limitations of liability set forth in Minnesota Statutes, Section 466.04. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or volunteer of any member for any act or omission for which the officer, employee, or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. To the fullest extent permitted by law, action by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. la(a), provide further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of another party. The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties. Any excess or uninsured liability shall be borne equally by all the membersMembers, but this does not include the liability of any individual officer, employee, or volunteer which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 7 488772v2 MA745-3MA745-3-488772.v3 The Association shall purchase insurance in forms and amounts to adequately protect its insurable interests in the value of the Facility and all other property of the Association against perils of fire, theft, vandalism and Acts of God, and to protect the financial interests of the Association, the Members and their agents and employees, against all claims or lawsuits, including expenses and attorney fees, arising from the ownership, design, operation, and maintenance of the Facility. The policy limits, terms and conditions shall be acceptable to each Member. Costs of insurance shall be included in the Operating Budget. The Board shall continually assess the need for other policies of insurance deemed necessary and appropriate by the Board to protect the property of Association, to protect the Association from claims and to protect the Members of the Association from any claims that might be made against them by virtue of their participation in the Association and operation of the Facility. Section 910. Facility Use. Each Member shall be entitled to use of the Facility subject to advance scheduling through the Coordinator under the rules and guidelines established by the Operating Committee. By January 1 of each year, each Member will provide a department list to the Board with the names of each firefighter for the purpose of determining the number of firefighters per department to be used in the fee calculation. Members will pay based on the number of firefighters in their agency for the year. (See Appendix A for pricing.) Members will have access to the Facility 365 day per year, subject to scheduled availability, first priority for Facility scheduling, and a seat on the Board that governs the operation of the Facility. Section 1011. Use By Other Public Safety Agencies. The Board may establish guidelines and policies for use of the Facility by other non- Member public safety agenciesNon-Member Users for a rental fee. The Coordinator shall implement the guidelines for use of the Facility and shall be in charge of scheduling and collection of rents and fees. Rental use by other non-Member public safety agenciesNon-Member Users shall not conflict with scheduled activity by any Member. Any rents or fees collected in excess of the yearly operating expenses may at the Board's discretion, be retained for repair or improvements to the Facility, future operating expenses, or returned to the Members in proportion to the Cost Sharing Formula. By January 1 of each year, each Non-Member User will determine the estimated number of training hours to be prepaid for their agency for the upcoming year from the blocks listed. (See Appendix A for hourly blocks and pricing) Non-Member User will have second priority for Facility scheduling, training provided for an agency Site Manager, and reduced hourly rates based on the number of hours selected. ARTICLE III Section 1. Addition of Members to Association. 8 488772v2 MA745-3MA745-3-488772.v3 Additional Members may be added to the Association upon a majority vote of the Board and the ratification of a majority ofby the governing bodies of each Memberall Members. Any department that wishes to become a membercity or public safety agency which becomes a Member at any time during the year will be charged based on the formula as listed. Full JPA Member agencies in Appendix A, which will then be prorated based on the number of months left in that year. If during that year a Full JPA memberMember department adds or loses a firefighter, there will be no refund for a reduction of firefighters nor will there be an added charge for additional firefighters in that year. Section 2. Withdrawal from Association. Any Member may withdraw from the Association by giving written notice of intent to withdraw directed to the attention of the Board members not later than January 1 of the preceding year. A Member’s notice of intent to withdraw shall be accompanied by a certified copy of a resolution of the Member’s governing body stating its intent to withdraw from the Association. The withdrawing Member shall not be entitled to any refund for its share of the capital costs or fees or operating costs paid under this Agreement. The withdrawing Member waives any and all rights and interest in the Facility as of the date of withdrawal. Any withdrawing Member shall also be responsible for its proportionate share of outstanding operating costs of the Facility through the end of the calendar year in which it gives notice of intent to withdraw. A withdrawing Member shall not be relieved of responsibility for any foreseen or unforeseen liabilities that may have accrued while they were a memberMember of the Association, including, but not limited to the cost of clean-up of any hazardous substance from the Facility site. A withdrawing Member shall have no claim to assets of the Association including excess fees or rents collected under Article II, Section 10. Section 3. Dissolution. Upon unanimous approval by the Members and ratification of the governing bodies of each Memberall Members, a dissolution of this Association may be adopted, at which time the liabilities of the Association shall be satisfied from the assets of the Association. The Members further agree that they will share in the cost of clean-up of any hazardous substance caused or created by the Member’sMembers’ usage of the Facility site. Full use and operation of the Facility shall then revert to the City of Maplewood, and all remaining assets shall be divided among the Members at the time of dissolution based on the Cost Sharing Formula. Section 4. Assignment. A Member shall not assign or transfer its rights and obligations under this Agreement without the prior unanimous written consent of all other Members and the ratification by the elected bodies of each Memberall Members. 9 488772v2 MA745-3MA745-3-488772.v3 Section 5. Amendment. This Agreement may be amended upon proposaladoption by the Board and approval by the governing body for each Memberof all Members. ARTICLE IV. Section 1. Location of Public Safety Training Facility. The Association shall provide for the equipping and operation of a public safety training facilitythe Facility. The Facility shall be constructed on property owned by the City of Maplewood and located at 1881 Century Ave North in the vicinity of the intersection of Washington County CSAH 14 and MN Highway 120 to the west within the corporate limits of the City of Maplewood as more specifically described in Exhibit A hereto. Before commissioning of the public safety training facility theThe Association shall enterhas previously entered into a long term ground lease with the City of Maplewood covering the Facility Siteand the real estate upon which the Facility is located for a term of thirty (30 ) years as indicated in Exhibit B. The lease shall provide for renewal for successive ten year periods at the option of the Association. Section 2. Ownership of the Public Safety Training Facility. The City of Maplewood is the fee owner of the Public Safety Training Facility and the real estate upon which the Facility is constructed. Section 3. Supersedes Previous Agreements. The Cities of North St. Paul and Lake Elmo and the Oakdale Volunteer Fire Department, Inc. have each previously entered into separate joint powers agreements dated March 25, 2016, January 26, 2016 and December 9, 2015, respectively, with the City of Maplewood regarding the same subject matter as this Agreement. This Agreement supersedes and replaces those previous agreements and constitutes the single joint powers agreement among the parties pertaining to the Facility. This Agreement supersedes and replaces those previous agreements and constitutes the single joint powers agreement among the parties pertaining to the Facility. 10 488772v2 MA745-3MA745-3-488772.v3 IN WITNESS WHEREOF, the undersigned have caused this Agreement to be executed by their duly authorized officers by authority of their respective governing bodies. CITY OF MAPLEWOOD Mayor City Manager Date: 11 488772v2 MA745-3MA745-3-488772.v3 CITY OF NORTH ST. PAUL Mayor City Manager Date: 12 488772v2 MA745-3MA745-3-488772.v3 CITY OF LAKE ELMO Mayor City Clerk Date: 13 488772v2 MA745-3MA745-3-488772.v3 CITY OF OAKDALE VOLUNTEER FIRE DEPARTMENT INC. Fire Chief Secretary Mayor City Clerk Date: 14 488772v2 MA745-3MA745-3-488772.v3 CITY OF COTTAGE GROVE Mayor City Clerk Date: 488772v2 MA745-3MA745-3-488772.v3 Appendix A Full JPA membershipMembers $200 per firefighter annually (Includes the cost of all consumables) Hour based JPA membershipNon-Member user cost (Includes Propane) 0-8 Hours: $2500 9-20 Hours: $5000 21-40 Hours: $8000 41-80 Hours: $10,000 81-120 Hours: $12,000 120+ Hours: $100/Hour Summary report: Litera Compare for Word 11.7.0.54 Document comparison done on 5/5/2025 2:17:15 PM Style name: Default Style Intelligent Table Comparison: Active Original DMS: dm://DOCSOPEN/488772/2 Modified DMS: dm://DOCSOPEN/488772/3 Changes: Add 96 Delete 104 Move From 0 Move To 0 Table Insert 0 Table Delete 0 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 0 Embedded Excel 0 Format changes 0 Total Changes: 200 STAFF REPORT DATE: 11/18/2025 REGULAR- Presentation AGENDA ITEM: Urban Land Institute – Technical Assistance Panel (TAP) Presentation from ULI Panelists TO: City Council SUBMITTED BY: Ashley Monterusso, City Planner Reviewed by: Jason Stopa, Community Development Director CORE STRATEGIES: ☒Vibrant, inclusive, connected community ☐Efficient, reliable, innovative services☒Responsive, transparent, adaptive governance ☐Balanced Finances now and future☒Managed Growth ☐Resilient Infrastructure BACKGROUND: City Council approved a Technical Assistance Panel provided by the Urban Land Institute to assist in strategy for the City owned 180 acres located at 34th St N and Ideal Avenue in June of 2025. Creating a plan to develop the City owned 180-acres was an action item listed in the Economic Development Authority’s 2025 workplan. ULI Minnesota provided a Technical Assistance Panel with the City of Lake Elmo from October 22-24, 2025, that was focused on providing input and direction for the city-owned 180 acres located at 34th St N and Ideal Avenue. Stakeholder meetings/interviews were conducted by the panel and were held on October 23 at City Hall. Expert panelists included: •John Slack, Perkins and Will •Mark Hogue, North Oaks Development •Tom Strohm, Likewise Partners •Taylor Smrikarova, most recently of Redesign Inc •Haila Maze, Bolton and Menk •Mitchell Cookas, ISG •Tammy Omdal, Northland Securities Analysis & Discussion Members from the panel are presenting their analysis and perspectives on the project at the City Council meeting on 11/18/2025. Their input is intended to provide additional insight and guidance to assist in evaluating potential approaches to developing the land. The information presented should be considered advisory. Next steps Following the presentation, the City Council should discuss the information provided and direct staff to bring this item back for further discussion and direction and a future workshop. A final report will be submitted to the City by ULI in December 2025. ATTACHMENT: •Presentation slides Development Opportunities in Lake Elmo LAKE ELMO, MINNESOTA OCTOBER 22–24, 2025 1 ULI’S MISSION Shape the future of the built environment for transformative impact in communities worldwide. 2 •A multi-disciplinary membership organization with more than 45,000 members in private enterprise and public service •What the Urban Land Institute does: ▪Conducts research ▪Provides a forum for sharing of best practices ▪Writes, edits, and publishes books and magazines ▪Organizes and conducts meetings ▪Directs outreach programs ▪Conducts Technical Assistance Panels (TAPs) and Advisory Service Panels (ASPs) Urban Land Institute Technical Assistance Panel 4 This TAP was commissioned by The City of Lake Elmo Thank you! •What land uses would generate the most property tax? ▪What land uses are most financially feasible? Are there current conditions that could affect this? ▪More generally, are there development trends that you are seeing for comparable properties? •What are the pros and cons of dividing the site or selling as one property? Should the site be offered in phases? ▪What would a phased development strategy look like? Questions for the Panel •Is now a good time to sell the property? Does the timing affect how it should be sold? ▪What is the preferred disposition method? Discussion of options ▪What economic incentives would be most beneficial to the site, TIF, tax abatement, etc.? •What kind of requirements/strategies could the city put in place to encourage community participation in the development process? Questions for the Panel Panel Taylor Smrikarova Real Estate Developer TNS John Slack Panel Co-chair Associate Principal, Urban Design Practice Leader & Senior Landscape Architect Perkins & Will Mark Hogue Panel Co-chair President North Oaks Company Mitchell Cookas Senior Project Manager, Civil & LA ISG Haila Maze Community Planning Division Leader | Principal Bolton & Menk Tammy Omdal Managing Director Northland Securities Inc. Tom Strohm Director of Development Likewise Partners Process ▪Briefing materials ▪Tour ▪Interviews with almost 30 stakeholders ▪Reception discussion ▪Panel recommendations ▪Report Stakeholder Meetings •City Professional Staff •Building Owners and Managers •Developers and Architects •Brokers and Lenders •Advocates •Community Organizations Insights from Stakeholder Interviews – Lake Elmo •Small-town feel, rural, open, and green •City is safe and friendly •Historic perceptions around development receptivity •Elected leadership and City staff are striving to get to “Yes” and solutions •Downtown is great; local retailers appreciated •Strong residential pipeline; commercial pipeline is quiet •Want to remain different from neighboring communities (no big box) •Residents generally commute to work outside the community •Mixed-use is missing from the city •Few (no) entry-level housing options •No central community gathering space •Parks are great but becoming a City chore •Limited staff capacity for growing list of tasks •Would like to see sustainability and resilience elevated •Make sure the community is kept informed on any plans •“You hit that intersection and the lights go off. You’re in Lake Elmo." Parcel 3 (P3) Parcel 2 (P2) Parcel 1 (P1) Insights on the Study Site •Site is owned outright by the City (no debt) •It is a gateway to the rest of the city •Topography will require significant grading •Rail line separates P1 and P2 •Sewer in place on P1; sewer to P2 needs to go under rail lines; P3 would go under 34th Street •Southern site (P1) has significant grade drop and watershed constraints •Public Works is consuming the area’s premiere commercial corner on P3 •Existing residential around P3 needs consideration Broker Notes •Need to know constraints, City requirements (zoning, utilities, due diligence, access, special uses/trails/City buildings) •Need to know process and timeline for approvals •Retail across the intersection in Oakdale has struggled •Access points will be important as will speed to market •Good roadway connectivity •Heavy industrial could work •Office only makes sense with tenant in hand •Keep options open and don’t divide the site •Help brokers get familiar with the site Existing Conditions Area Context Trails, parks, residential, market area Site Land and Water Existing use and zoning, water resources Future Guidance Site Infrastructure Utility easements, intersections, wells Trail Connectivity •Maximize community benefit : fiscal strength,jobs, services, housing options, etc. •Maintain image and character: natural beauty, welcoming gateway •Establish design and performance standards: compatible, quality, efficient •Preserve future flexibility: staged with options along the way •Advance sustainability and resilience: natural, economic, social •Ready and responsive to the market: short term and long-term arcs •Build internal capacity: city’s ability to own and maintain vision •Integrate open space and trails: connecting to citywide network •Effectively manage transitions: in time and space, mindful of neighbors Guiding Principles What’s important here •City overall: ▪Fiscal and economic benefits – taxes, daytime population, etc. ▪Attractors and services – jobs, retail/services, destinations ▪Housing options – lifecycle choices, range of price points ▪Gateway presence – welcoming point to the community ▪Green space network – parks and trails, filling the gap •Village: ▪Economic: feeding the energy of the destination ▪Physical: connection via trails and roads The Site’s Contribution to the City •Market Feasibility: More generally, are there development trends that you are seeing for comparable properties? What economic incentives would be most beneficial to the site, TIF, tax abatement, etc.? •Local Benefit: What land uses would generate the most property tax? (Future tax analysis by land use) What land uses are most financially feasible? Are there current conditions that could affect this? •Community Role: What kind of requirements/strategies could the city put in place to encourage community participation in the development process? •Phasing and Timing: What are the pros and cons of dividing the site or selling as one property? Should the site be offered in phases? What would a phased development strategy look like? Is now a good time to sell the property? Does the timing affect how it should be sold? What is the preferred disposition method? Discussion of options. Study Questions, themes Market Feasibility Precedent Images of Retail Precedent Images of Industrial Precedent Images of Multi -Family Precedent Images of Townhomes Market Feasibility Business park – tax base, jobs and daytime population Residential – tax base, housing options Commercial – tax base, retail and services Local Benefit Property Tax Generation •TIF – May be a tool to assist qualified development. •Tax Abatement – May be a tool to assist development of the property, including direct assistance to developer(s) or to assist with financing public infrastructure. The city may only “leverage” city taxes to assist the development and may not leverage taxes payable to the other taxing jurisdictions. •Land Write Down – City may write down land sale to assist development. •Bonding – City may use its authority to issue tax exempt bonds to financing public infrastructure. City may assess a portion of the improvement costs to the property or pledge other sources of revenue to the bonds, including utility revenues, tax abatement levies, and ad valorem property taxes, among other sources. Financial tools Supporting public role Community Role What kind of requirements & strategies could the city put in place to encourage community successful participation in the development process? Transparency, Consistency & Compromise •Regularly scheduled sessions, in person and virtual •Start with education on development terms and background information •Hire a special consultant for engagement, should work closely with communications person •Provide the plan including alternatives for reaction (not open - ended questions) •Always provide the “why” – to enhance City of Lake Elmo per the stated goal and prevent residential tax increase by increasing tax base with new commercial development What kind of requirements & strategies could the city put in place to encourage community successful participation in the development process? Transparency, Consistency & Compromise •Rezone to accomplish the plan, the plan aligns with city’s goals, plan creates increased tax revenue •Make it easy for developers to say “yes” by creating by-right zoning •Build capacity internally with dedicated staff for plan review, community engagement and communications •Condense total timeline from Plan Review/Building Permit Application to Construction start to 12 months Phasing and Timing •FINANCES: Willingness to take on debt and subsidy to finance improvements •GUIDELINES: Certainty on development guidance, vs. ask them to “show us” •CAPACITY: Staffing and internal capacity building potential •TIMING: Staging and timing for buildout, tied to capital plan/budget •SUSTAINABILITY: Upgrades for sustainability, mandated vs. incentivized •PUBLIC SERVICE: Space for public facilities to service future city needs Big Policy Questions City Vision and Direction •August 2021: Lift Station 6: Cost $893,000 – Oakdale 70%, Lake Elmo 30% cost share •October 2021: sewer service – Lake Elmo to pay Oakdale upfront for connection ($772k estimate) and annually for service, 500 RECs equivalent allocation •This scenario: ~130,000 avg gpd (ballpark estimate) Sewer Connection Lake Elmo-Oakdale agreements SCENARIO PROS CONS Level of Effort FOR SALE SIGN: Find a master broker/developer to figure it all out Cheap and easy Can start immediately Less control of outcomes Potential longer lead time Less net revenue Low BASIC INFRASTRUCTURE: City installs sewer connection Maximum flexibility Catalyzes first stages of development, suggests phasing Some up-front costs and rail coordination needs Low/Mid MEDIUM INFRASTRUCTURE: City installs the sewer and main roadway Ensures basic infrastructure fits Further sets the table for developers, defines areas Up-front costs Could misjudge the market and need to rework improvements Mid STAGED ROLLOUT: The site is platted and packaged with infrastructure Makes more sites available for more developer types, provides infrastructure efficiently More up-front costs and considerations, less flexibility for scenarios Mid CITY AS DEVELOPER: The City and staff are hands on throughout the entire development process Most control and options Much more resource intensive and costly Need to be in tune with market to work High Implementation Scenarios Next Steps •Public engagement – messaging and involvement plan •Rail crossing initiation – talking to Union Pacific on sewer crossing •Sewer extension – capital planning and budgeting •Curb cuts with County – formalize and talk improvements •Policy framework – use the comp plan update process •Jurisdictional touchpoint – with Oakdale pre comp plan amendment Early Action Steps Things to do first ULI Minnesota Technical Assistance Panel STAFF REPORT DATE:November 18, 2025 REGULAR TO: City Council FROM: Nate Stanley, City Engineer AGENDA ITEM: Authorize Engineering services for 2026 Crosswalk Layouts REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer Jack Griffin, Municipal Sr. Project Manager. CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On December 3, 2024, the City Council adopted a Pedestrian Crosswalk Policy to guide the City in determining when to mark a crosswalk and when to leave a crosswalk unmarked. ISSUE BEFORE COUNCIL: Should the City Council authorize engineering services for the preparation of conceptual layouts and planning-level cost estimates for 3 new proposed crosswalks to be installed in 2026, at the intersection of 5th Street and Ivwood Circle, 5th Street and Julia Avenue, and Village Parkway and Lower 31st Street? PROPOSAL DETAILS/ANALYSIS: Staff received a request from a property owner to install crosswalks along 5th Street North, between Inwood Avenue (CSAH 13) and Keats Avenue (CSAH 19). These intersections were reviewed by City staff to determine where crosswalks should be marked along this corridor. From this review, two intersections were identified that met the policy for crosswalk markings. The intersection of 5th Street and Ivwood Circle meets the policy recommendations for a marked crosswalk since the intersection is immediately adjacent to Ivywood Park, and the intersection of 5th Street and Julia Avenue meets the policy recommendations for a marked crosswalk since the intersection is immediately adjacent to Savona Park. As part of this review process, staff identified an additional intersection at Village Parkway and Lower 31st Street that is also immediately adjacent to a park (Northport HOA Park). All of the intersections evaluated fall under the category of side-street stop control. As such the policy reads as follows: “At locations across a stop-controlled leg of a side street stop-controlled intersection, it is the City Policy that crosswalks will remain unmarked, unless the crossing directly serves a key destination as defined in the “Criteria Definitions” section. A key destination is defined in the policy as follows: “For this Policy a key destination includes a school or public park immediately adjacent to the crossing location, an established school route, or the crossing location is along a designated walking/bicycle route to/from the Old Village in a plan that has been formally adopted by the City of Lake Elmo. City staff reached out to SRF Consulting, Inc. to obtain a proposal to provide crosswalk recommendations for the 3 designated intersections. The scope of services is limited to the proposed layouts with estimated implementation costs, as detailed design engineering and construction phase assistance may or may not be required once the identified scope of improvements has been completed. If the crosswalk markings are limited to pavement markings and signage, it is likely the work can be installed by Public Works. However, as 5th Street is a high-volume, higher-speed collector roadway, the work may require additional improvements including raised median, high visibility electronic signage, and/or pedestrian ramp improvements. Should the design layout require more significant improvements, the project may need to be competitively bid for contractor installation. In either case, the proposed crosswalk layout together with estimates for installation costs will be brought back to the City Council for consideration and direction. FISCAL IMPACT: $22,832 for the engineering services to provide crosswalk recommendations and detailed design layout for the 3 designated intersections. No estimate is available for the crosswalk installation until the scope of improvements is known. RECOMMENDATION: Staff is recommending that the City Council authorize engineering services for the 2026 Crosswalk Improvements to include the intersections of 5th Street and Ivwood Circle, 5th Street and Julia Avenue, and Village Parkway and Lower 31st Street. The recommended motion for the action is as follows: “Move to authorize preliminary engineering services for the 2026 Crosswalk Improvements in the estimated amount of $22,832, for the intersections of 5th Street and Ivwood Circle, 5th Street and Julia Avenue, and Village Parkway and Lower 31st Street.” ATTACHMENTS: 1.SRF Consulting Task Order No. 10, 2026 Crosswalk Improvements. 2.Engineer’s Proposal and Fee Estimate dated November 6, 2025. 3.2026 Crosswalk Improvement Location Map(s). Consideration for Implementing 3 Marked Crosswalks in 2026 Requested Council Action •Move to authorize preliminary engineering services for the 2026 Crosswalk Improvements in the estimated amount of $22,832, for the intersections of 5th Street and Ivwood Circle, 5th Street and Julia Avenue, and Village Parkway and Lower 31st Street.” Questions? THANK YOU! 11/6/2025 Page 1 of 1 SRF Consulting Group, Inc. Work Tasks and Person-Hour Estimates Client: City of Lake Elmo Project: 2026 Pedestrian Crosswalk Improvements & Policy Update TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE 1.0 Project Management Assumptions: City meetings will be virtual. City Council meeting will be attended by one (1) SRF employee in person. 1.1 City Meetings (2)1 - 6 - - - 2 - - 9 $1,918.00 1.2 City Council Meeting (1) - - 8 - - - 2 - - 10 $2,070.00 1.3Overall Project Managemenet 1-4------5$1,138.00 SUBTOTAL - TASK 1 201800040024$5,126.00 2.0 Crossing Evaluation and Crosswalk Improvement Recommendations Assumptions: Up to two (2) conceptual layouts per location with one (1) round of comments. Includes high-level pavement marking, signage, and ADA recommendations for the preferred concept per location. 2.1 Site review --4------4$860.00 2.2 Policy evaluation and decision memo - - 8 - 4 - 4 - - 16 $3,048.00 2.3 Conceptual layout and planning-level cost estimate 1 - 10 - 16 - 16 - - 43 $7,740.00 SUBTOTAL - TASK 2 1 0 22 0 20 0 20 0 0 63 $11,648.00 3.0 RRFB Policy Update Assumptions: Brief write up and documentation to supplement existing city policy. 3.1 Industrywide Review - - 1 - 2 - 4 - - 7 $1,229.00 3.2 Guidance Development 1 - 8 - 8 - 8 - - 25 $4,654.00 SUBTOTAL - TASK 3 1090100120032$5,883.00 TOTAL ESTIMATED PERSON-HOURS 4 0 49 0 30 0 36 0 0 119 AVERAGE HOURLY BILLING RATE $278.00 $245.00 $215.00 $188.00 $157.00 $142.00 $175.00 $151.00 $39.00 ESTIMATED LABOR AND OVERHEAD $1,112.00 $0.00 $10,535.00 $0.00 $4,710.00 $0.00 $6,300.00 $0.00 $0.00 $22,657.00 SRF ESTIMATED DIRECT NON-SALARY EXPENSES $175.00 $22,832.00 TOTAL ESTIMATED FEE (SRF and Subconsultants combined)$22,832.00 SRF ESTIMATE OF DIRECT NON-SALARY EXPENSES: MILEAGE: Personal Vehicles 250 Miles @ $0.700 $175.00 SRF EXPENSES: $175.00 SUBTOTAL: (SRF Labor and Expenses) SRF CONSULTING GROUP, INC. TASK ORDER 10- 2026 Crosswalk Improvements_Fee_v2 MINNEAPOLIS. MN IslandTrail Rd E a g le Poin t B l v d H u d s o n B l v d N H u d s on Blvd N Jade T r a i l N 5th St N Inwood Av e N I n w o o d A v e N Stonegate Par k 94 W o odb ury Lakes Rd Hudson Blvd N I n w o od Ave N J a de Trail N 5 t h St N 5 t h S t N J ulep Ave N 7th StN 8th St N James Ave N 6 t h S t N J e w elAveN Ja s m i n e A v e N 4th S t N Ju n i p e r A ve N J u n c o R d N 6 thStre e t L n N Lo w e r 8 t h St N 94 H u d s o n B l v d N Lake Elmo GIS Vantor, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c) OpenStreetMap contributors, and the GIS User Community Lakes Local Trails Public Trail Paved Private Trail County Trails County/Regional Parks City Limits 11/9/2025, 9:23:34 PM 0 820 1,640410 ft 0 250 500125 m 1:12,592 V i l l a g e P k w y N 32nd S t N L i la c A ve NUpper33rdStN 3 3 r d S t N 3 3 r d S t N L i n d e n A v e N M a n n i n g A v e NVFWPark Lake E lmo A ir por t VillagePkwy N 3 0 t h S t N 3 0 t h S t N 3 1 s t S t N Lisbon Avenu e C t N L e g i o n A v e N Lisbon A v e N M a n n i n g A v e N 30t h S t N Lake Elmo GIS Vantor, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c) OpenStreetMap contributors, and the GIS User Community Lakes Local Trails Bike Trail Public Trail Paved Public Trail Soft Surface Private Trail Null Parks City Limits 11/9/2025, 9:25:24 PM 0 820 1,640410 ft 0 250 500125 m 1:12,592 STAFF REPORT DATE: November 18, 2025 REGULAR TO: City Council FROM: Dustin Kalis, Fire Chief AGENDA ITEM: Approve Statewide Volunteer Firefighter Plan Benefit Level Increase REVIEWED BY: Nicole Miller, City Administrator Dustin Kalis, Fire Chief Clarissa Hadler, Finance Director CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The retirement benefit for Lake Elmo paid-on-call (POC) firefighters has been operated by the Statewide Volunteer Firefighter Plan (SVF) since 2024. Annually, Public Employees Retirement Association of Minnesota (PERA) and the SVF provide an Actuarial Valuation Report to the city. Information provided in this report provides information used when seeking a pension benefit level increase. ISSUE BEFORE COUNCIL: Should the City Council adopt a resolution authorizing the Statewide Volunteer Firefighter Plan Benefit Level Increase to $9,000 per year of service. PROPOSAL DETAILS/ANALYSIS: The Statewide Volunteer Firefighter Plan is the sole retirement benefit provided to paid-on-call fire department staff. The plan is funded through the department’s pension assets and annual fire state aid contributions from the State of Minnesota. The proposed change would increase the retirement benefit from $8,000 per year of service to $9,000 per year of service. The current vesting schedule is 5 years (40%) and full vesting at 20 years (100%). A fire department’s SVF Plan benefit level is the dollar amount corresponding to each year of a volunteer firefighter’s certified service. PERA’s cost analysis is intended to help the city determine whether and the extent to which a benefit level increase is appropriate for their fire department. The city has the authority to approve benefit level increases for the fire department and may elect to do so once per year. A benefit level increase approved in a given year will go into effect on January 1 of the next year. The city cannot elect to decrease the fire department’s benefit level. FISCAL IMPACT: The 2025 Actuarial Valuation Report (attached) indicated that at our current benefit level of $8,000 per year of service, with the plan currently 147.07% overfunded and requiring no municipal contribution to the plan for 2026. A benefit level analysis using formulas provided by PERA accounted for a large retirement payout not yet submitted. At the $9,000 per year benefit level, our funding amount is 134%. SVF PERA fees are $60 per firefighter per year (includes active and deferred firefighters) and investment fees: $0.06 per $1,000 invested (6/10ths of 1%). These fees are calculated annually and are withdrawn from the department’s pension assets. Below is a list of benefit levels from area departments with a POC or PT firefighter pension benefit: Department Plan Type 2025 Benefit Level 2026 Benefit Level Lake Elmo SVF $8,000 $9,000 Mahtomedi SVF $6,900 $10,000 Inver Grove Heights * Relief $15,000 $15,000 Hastings SVF $12,000 $13,000 Bayport * Relief $12,350 $12,350 Lake Johanna * Relief $11,389 $11,389 Stillwater * SVF $11,000 $11,000 Vadnais Heights * SVF $7,800 $7,800 North St. Paul * SVF $7,200 $7,200 Forest Lake Relief $6,350 $7,000 Hugo Relief $5,600 $6,100 Little Canada Relief $5,390 $5,545 Lower St. Croix Valley * Relief $5,500 $5,500 Newport SVF $5,000 $5,000 Scandia SVF $3,800 $3,800 * 2026 increase unknown currently OPTION: 1) Approve the resolution. 2) Amend and then approve the resolution. RECOMMENDATION: “Motion to approve Resolution No 2025-077, A Resolution opting to increase the benefit level for firefighters who are vested in the Statewide Volunteer Firefighter Plan to $9,000 per year of service” ATTACHMENTS: 1) 5662-00 - 2025 PERA SVF Report - City of Lake Elmo Volunteer Fire Department CITY OF LAKE ELMO Page 1 Public Employees Retirement Association of Minnesota Statewide Volunteer Firefighter Plan Actuarial Valuation Report as of December 31, 2025 for the City of Lake Elmo Volunteer Fire Department City of Lake Elmo Volunteer Fire Department Table of Contents Cover Letter - Executive Summary 1 Summary of Results................................................................................................................................ 1 Valuation Results 2 Financial Requirement for Following Calendar Year .............................................................................. 2 Benefit Level Analysis ............................................................................................................................. 2 Projection of Accrued Liability ............................................................................................................... 3 Projection of Assets ................................................................................................................................ 3 (Gain) / Loss ............................................................................................................................................ 3 Cost Impact of Increase in Benefit Level ................................................................................................ 4 Summary of Participant Data ........................................................................................................................ 5 Assessment of Risk ........................................................................................................................................ 6 Low-Default-Risk Obligation Measure ......................................................................................................... 7 Methods and Assumptions ........................................................................................................................... 8 Summary of Plan Provisions ......................................................................................................................... 9 Plan Member Detail .................................................................................................................................... 10 July 15, 2025 Public Employees Retirement Association of Minnesota St. Paul, Minnesota Re: City of Lake Elmo Volunteer Fire Department Actuarial Valuation as of December 31, 2025 Dear PERA Trustees: The results of the December 31, 2025 Actuarial Valuation of the City of Lake Elmo Volunteer Fire Department (the Plan) are presented in this report. This report was prepared at the request of the Board and is intended for use by the Public Employees Retirement Association (PERA) and the Plan and those designated or approved by the Board or the Plan. This report may be provided to parties other than PERA and the Plan only in its entirety and only with the permission of the Board or the Plan. GRS is not responsible for unauthorized use of this report. The purposes of the valuation are to measure the Plan’s funding progress and to determine the required contribution for the fiscal year ending December 31, 2026. This report should not be relied on for any purpose other than the purposes described herein. Determinations of financial results, associated with the benefits described in this report, for purposes other than those identified above may be significantly different. The contribution in this report is determined using the actuarial assumptions and methods disclosed on page 8 of this report. This report includes risk metrics on page 6 but does not include a more robust assessment of the risks of future experience not meeting the actuarial assumptions. Additional assessment of risks was outside the scope of this assignment. This valuation assumed the continuing ability of the governing body to make the contributions necessary to fund this plan. A determination regarding whether or not the governing body is actually able to do so is outside our scope of expertise and was not performed. The findings in this report are based on data and other information through December 31, 2024. The valuation was based upon information furnished by PERA concerning the Plan, financial transactions, plan provisions, and active and terminated members. We checked for internal reasonability and year-to-year consistency, but did not audit the data. We are not responsible for the accuracy or completeness of the information provided by PERA. Public Employees Retirement Association of MN City of Lake Elmo Volunteer Fire Department July 15, 2025 Page 2 Actuarial assumptions, including discount rates, and others identified in this report, are prescribed by Minnesota Statutes Section 353G.08, the Legislative Commission on Pensions and Retirement (LCPR), and the Trustees. These parties are responsible for selecting the plan’s funding policy, actuarial valuation methods, asset valuation methods and assumptions. The policies, methods and assumptions used in this valuation are those that have been so prescribed and are described in the Methods and Assumptions section of this report. PERA is solely responsible for communicating to GRS any changes required thereto. All actuarial assumptions used in this report are reasonable for the purposes of this valuation. The combined effect of the assumptions is expected to have no significant bias (i.e. not significantly optimistic or pessimistic). All actuarial assumptions and methods used in the valuation follow the guidance in the applicable Actuarial Standards of Practice. Additional information about the actuarial assumptions is included in the section of this report entitled Methods and Assumptions. We have assessed that the contribution allocation procedure calculated under the current funding policy is a reasonable Actuarially Determined Employer Contribution (ADEC) and is not significantly inconsistent with the plan accumulating adequate assets to make benefit payments when due. This report was prepared using our proprietary valuation model and related software which, in our professional judgment, has the capability to provide results that are consistent with the purposes of the valuation and has no material limitations or known weaknesses. We performed tests to ensure that the model reasonably represents that which is intended to be modeled. This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems. To the best of our knowledge, the information contained in this report is accurate and fairly presents the actuarial position of the Plan as of the valuation date and was performed in accordance with the requirements of Minnesota Statutes Section 353G.08, and the requirements of the Standards for Actuarial Work established by the LCPR. All calculations have been made in conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice issued by the Actuarial Standards Board, and with applicable statutes. Bonita J. Wurst and Sheryl L. Christensen are Members of the American Academy of Actuaries (MAAA) and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. In addition, GRS meets the requirements of “approved actuary” under Minnesota Statutes Section 356.215, Subdivision 1, Paragraph (c). The signing actuaries are independent of the plan sponsor. Respectfully submitted, Gabriel, Roeder, Smith & Company Bonita J. Wurst, ASA, EA, FCA, MAAA Sheryl L. Christensen, FSA, EA, FCA, MAAA City of Lake Elmo Volunteer Fire Department 1 Executive Summary The Required Contributions for 2025 and 2026 are summarized in the following table: Summary of Results Plan Data 2025 2024 1. Current Benefit Level 2. Number of Participants $ 8,000 $ 7,000 a. Active members 29 24 b. Deferred members 10 9 c. Total 39 33 Funded Status 2025 2024 1. Projected Assets at End of Year $ 1,840,719 $ 1,542,698 2. Accrued Liability at End of Year 1,260,175 1,046,711 3. Surplus / (Deficit) $ 580,544 $ 495,987 4. Funded Ratio 146.07% 147.39% 5. Account Status Surplus Over Full Funding Surplus Over Full Funding Contributions 2025 2024 1. Financial Requirement a. Total Financial Requirement $ 120,446 $ 141,510 b. Reduction to the Financial Requirement (264,877) (217,267) c. Required Contribution $ 0 $ 0 2. Contribution Due Date 12/31/2026 12/31/2025 City of Lake Elmo Volunteer Fire Department 2 Valuation Results Financial Requirement for Following Calendar Year 2025 2024 1. Determination of Surplus / (Deficit) a. Projected Assets $ 1,840,719 $ 1,542,698 b. Accrued Liability 1,260,175 1,046,711 2. Surplus / (Deficit) [1a-1b] $ 580,544 $ 495,987 3. Financial Requirement Charges a. Increase/(Decrease) in liability $ 176,160 $ 139,530 b. Administrative Fees 2,340 1,980 c. One-Tenth of Deficit / (Surplus)^ (58,054) 0 d. Net Financial Requirement Charge [3a+3b+3c, not less than zero] $ 120,446 $ 141,510 4. Financial Requirement Credits a. Fire State Aid Current Year x 1.035 $ (134,614) $ (106,671) b. Supplemental State Aid Current Year (19,820) (18,034) c. 6% interest on Projected Present Assets (110,443) (92,562) d. Net Financial Requirement Credit [4a+4b+4c] $ (264,877) $ (217,267) 5. Required Contribution [3d+4d, not less than zero] $ 0 $ 0 6. Contribution Due Date 12/31/2026 12/31/2025 Benefit Level Analysis 2025 2024 1. Current Benefit Level $ 8,000 $ 7,000 2. Financial Requirement Charges 120,446 141,510 3. Fire State Aid (including supplemental aid) 154,434 124,705 4. Fire State Aid Use Ratio 78% 113% ^ Zero if the plan has had a surplus for only one year. Your organization uses only a portion of Fire State Aid towards its financial requirement. City of Lake Elmo Volunteer Fire Department 3 Projection of Accrued Liability 2025 2024 1. Active Member Liability $ 802,418 $ 685,129 2. Deferred Member Liability 457,757 361,582 3. Total Accrued Liability at year-end (1+2) $ 1,260,175 $ 1,046,711 4. Projected Accrued Liability at next year-end 1,436,335 1,186,241 5. Increase/(Decrease) in Liability (4-3) $ 176,160 $ 139,530 Projection of Assets 2025 2024 1. Actual Assets at Beginning of Year 2. Projected Change in Asset Value $ 1,597,337 $ 1,342,066 a. Fire State Aid 130,062 103,064 b. Fire Supplemental Aid 19,820 18,034 c. Required Contribution* 0 0 d. Net Investment Income 95,840 80,524 e. PERA Administrative Fee (2,340) (990) f. Net Change in Present Assets $ 243,382 $ 200,632 3. Projected Assets at End of Year $ 1,840,719 $ 1,542,698 (Gain)/Loss Assets Accrued Liability 1. Preliminary Expected Value $ 1,542,698 $ (1,186,241) 2. Impact of Benefit Change N/A (100,302) 3. Actual Value 1,597,337 (1,260,175) 4. (Gain)/Loss [1+2-3] $ (54,639) $ (26,368) * Unpaid invoices and anticipated receipts. City of Lake Elmo Volunteer Fire Department 4 Cost Impact of Increase in Benefit Level 2025 Benefit Level $8,000 (Current) $8,100 $8,200 $9,000 1. Determination of Surplus / (Deficit) a. Projected Assets $ 1,840,719 $ 1,840,719 $ 1,840,719 $ 1,840,719 b. Accrued Liability 1,260,175 1,270,205 1,280,235 1,360,477 2. Surplus / (Deficit) [1a-1b] $ 580,544 $ 570,514 $ 560,484 $ 480,242 3. Funded Ratio [1a/1b] 146.07% 144.92% 143.78% 135.30% 4. Financial Requirement Charges a. Increase/(Decrease) in liability $ 176,160 $ 178,120 $ 180,080 $ 195,757 b. Administrative Fees 2,340 2,340 2,340 2,340 c. One-Tenth of Deficit / (Surplus)^ (58,054) (57,051) (56,048) (48,024) d. Net Financial Requirement Charge [4a+4b+4c, not less than zero] $ 120,446 $ 123,409 $ 126,372 $ 150,073 5. Financial Requirement Credits a. Fire State Aid Current Year x 1.035 $ (134,614) $ (134,614) $ (134,614) $ (134,614) b. Supplemental State Aid Current Year (19,820) (19,820) (19,820) (19,820) c. 6% interest on Projected Present Assets (110,443) (110,443) (110,443) (110,443) d. Net Financial Requirement Credit [5a+5b+5c] $ (264,877) $ (264,877) $ (264,877) $ (264,877) 6. Required Contribution [4d+5d, not less than zero] $ 0 $ 0 $ 0 $ 0 ^ Zero if the plan has had a surplus for only one year. City of Lake Elmo Volunteer Fire Department 5 Summary of Participant Data December 31, 2025 December 31, 2024 Active Members Number 29 24 Average Age 38.8 39.3 Average Service 4.8 5.5 Deferred Vested Members Number 10 9 Average Age 46.5 43.6 Total Benefits $ 590,760 $ 516,280 City of Lake Elmo Volunteer Fire Department 6 Risks Associated with Measuring the Accrued Liability and Actuarially Determined Contribution The determination of the accrued liability and the actuarially determined contribution requires the use of assumptions regarding future economic and demographic experience. Risk measures, as illustrated in this report, are intended to aid in the understanding of the effects of future experience differing from the assumptions used in the course of the actuarial valuation. Risk measures may also help with illustrating the potential volatility in the accrued liability and the actuarially determined contribution that result from the differences between actual experience and the actuarial assumptions. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions due to changing conditions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period, or additional cost or contribution requirements based on the Plan’s funded status); and changes in plan provisions or applicable law. The scope of an actuarial valuation does not include an analysis of the potential range of such future measurements. Examples of risk that may reasonably be anticipated to significantly affect the plan’s future financial condition include: 1. Investment Risk – actual investment returns may differ from the expected returns; 2. Asset/Liability Mismatch – changes in asset values may not match changes in liabilities, and are highly dependent on the timing of lump sum payments, thereby altering the gap between the accrued liability and assets and consequently altering the funded status and contribution requirements; 3. Contribution Risk – actual contributions may differ from expected future contributions. For example, actual contributions may not be made in accordance with the plan’s funding policy or material changes may occur in the anticipated number of covered employees or other relevant contribution base; 4. Other Demographic Risks – members may terminate, retire or become disabled at times or with benefits other than assumed resulting in actual future accrued liability and contributions differing from expected. The effects of certain trends in experience can generally be anticipated. For example, if the investment return since the most recent actuarial valuation is less (or more) than the assumed rate, the cost of the plan can be expected to increase (or decrease). The required contribution shown on page 1 may be considered as a minimum contribution that complies with Minnesota Statutes. The timely receipt of the actuarially determined contributions is critical to support the financial health of the plan. Users of this report should be aware that contributions made at the actuarially determined rate do not necessarily guarantee benefit security. Additional Risk Assessment Additional risk assessment is outside the scope of the annual actuarial valuation. Additional assessment may include scenario tests, sensitivity tests, stochastic modeling, stress tests, and a comparison of the present value of accrued benefits at low-risk discount rates with the actuarial accrued liability. City of Lake Elmo Volunteer Fire Department 7 Low-Default-Risk Obligation Measure Actuarial Standards of Practice No. 4 (ASOP No. 4) was revised and reissued in December 2021 by the Actuarial Standards Board (ASB). It includes a new calculation called a Low-Default-Risk Obligation Measure (LDROM) to be prepared and issued annually for defined benefit pension plans. The transmittal memorandum for ASOP No. 4 includes the following explanation: “The ASB believes that the calculation and disclosure of this measure provides appropriate, useful information for the intended user regarding the funded status of a pension plan. The calculation and disclosure of this additional measure is not intended to suggest that this is the “right” liability measure for a pension plan. However, the ASB does believe that this additional disclosure provides a more complete assessment of a plan’s funded status and provides additional information regarding the security of benefits that members have earned as of the measurement date.” The following information has been prepared in compliance with this new requirement. Unless otherwise noted, the measurement date, actuarial cost methods, and assumptions used are the same as for the funding valuation covered in this actuarial valuation report. A. Low-Default-Risk Obligation Measure of benefits earned as of the measurement date: $1,287,668 B. Discount rate used to calculate the LDROM: 5.54% C. Other significant assumptions that differ from those used for the funding valuation: none D. Actuarial cost method used to calculate the LDROM: Entry Age Actuarial Cost Method E. Valuation procedures to value any significant plan provisions that are difficult to measure using traditional valuation procedures, and that differ from the procedures used in the funding valuation: none F. The LDROM is a market-based measurement of the pension obligation. It estimates the amount the plan would need to invest in low risk securities to provide the benefits with greater certainty. This measure may not be appropriate for assessing the need for or amount of future contributions. This measure may not be appropriate for assessing the sufficiency of plan assets to cover the estimated cost of settling the plan’s benefit obligation. The difference between the two measures (Valuation and LDROM) is one illustration of the savings the sponsor anticipates by taking on the risk in a diversified portfolio. City of Lake Elmo Volunteer Fire Department 8 Methods and Assumptions Actuarial Methods Valuation Date December 31, 2025, projected from data as of December 31, 2024 Funding Method Entry age normal level dollar with no pre-retirement decrements per MN Statutes 353G.08 Market Assets Trustee value plus any receivable income and less any payables Actuarial Assets Market assets projected to the end of the valuation year, per MN Statutes 353G.08 Economic Assumptions Valuation Rate 6.00%, net of investment expenses Increases to Fire State Aid 3.50% per year Future Benefit Level Increases None Interest on Deferred Benefits As indicated in member data Other Assumptions Mortality (pre-retirement) None Mortality (post-retirement) Not Applicable Disability None Withdrawal None Retirement Age Later of Age 50 or 20 years of service Form of Payment Lump Sum Administrative Expenses $60 per participant. Service For liability purposes, active member service at retirement is rounded. Assumption Changes: Administrative Expenses were updated to $60 per participant beginning in plan year 2025. City of Lake Elmo Volunteer Fire Department 9 Summary of Plan Provisions Following is a summary of the major plan provisions used to determine the plan’s financial position. It should not be used in determining plan benefits. Fire Department City of Lake Elmo Volunteer Fire Department Plan Year Calendar year Vesting Schedule Members are 40% vested upon completion of 5 years of service. The vesting percentage increases by 4% for each complete year of service above 5 years until the member is 100% vested with 20 years of service. Normal Form of Payment Lump sum Deferred Vested Benefit Eligible upon termination, after completion of at least 5 years of service. Lump sum of $8,000 per year of service, subject to the vesting schedule, payable at age 50. The benefit may be subject to an interest rate credit during the time that a member is deferred. Normal Retirement Benefit Eligible upon attainment of age 50 and completion of 20 years of service. Lump sum of $8,000 per year of service. The benefit level changed from $7,000 per year of service in the December 31, 2024 valuation to $8,000 per year of service in this valuation. City of Lake Elmo Volunteer Fire Department 10 Plan Member Detail* As of 12/31/2024 Member Name Status Date of Entry Total Service Credits Whole Service Years Vesting Status^ Vesting %^ Vested Benefit^ 12/31/2025 Liability& Projected Ben at Ret Adam Lembrich Active 11/4/2022 25 2 Not Vested 0% $0 $13,847 $160,000 Alex Beard Active 11/4/2022 25 2 Not Vested 0% $0 $11,605 $200,000 Alex Weil Active 11/4/2022 13 1 Not Vested 0% $0 $8,065 $184,000 Andrew Lilly Active 1/1/2024 12 1 Not Vested 0% $0 $8,960 $160,000 Andrew Pliner Active 12/2/2024 1 0 Not Vested 0% $0 $4,056 $176,000 Austin Eesley Active 12/2/2024 1 0 Not Vested 0% $0 $4,056 $176,000 Austin Pavelka Active 12/2/2024 1 0 Not Vested 0% $0 $4,201 $168,000 Bill Bermudez Active 1/6/2021 47 3 Not Vested 0% $0 $23,680 $168,000 Brent Anderson Active 7/16/2019 65 5 Vested 40% $16,000 $30,339 $160,000 Brian Johnson Active 12/8/1992 376 31 Vested 100% $248,000 $256,000 $256,000 Chris Klein Active 8/19/2008 193 16 Vested 84% $107,520 $122,713 $160,000 Colin Salchow Active 11/17/2021 37 3 Not Vested 0% $0 $15,947 $200,000 Dale Klitzke Active 8/17/2021 40 3 Not Vested 0% $0 $19,028 $160,000 Derek Johnson Active 12/2/2024 1 0 Not Vested 0% $0 $4,350 $160,000 Doug Lovett Active 6/21/2018 78 6 Vested 44% $21,120 $43,049 $160,000 Issaih Allickson Active 1/1/2023 23 1 Not Vested 0% $0 $11,605 $200,000 Jeffrey Aldridge Active 12/2/2024 1 0 Not Vested 0% $0 $4,350 $160,000 Jeremy Penman Active 5/19/2015 115 9 Vested 56% $40,320 $65,120 $160,000 Jordan Thone Active 1/1/2024 12 1 Not Vested 0% $0 $8,960 $160,000 Joshua Montgomery Active 1/1/2024 12 1 Not Vested 0% $0 $8,960 $160,000 Malachi Thomas Active 12/2/2024 1 0 Not Vested 0% $0 $3,645 $200,000 Matt Watt Active 11/4/2022 25 2 Not Vested 0% $0 $13,847 $160,000 Matthew Oppelt Active 12/2/2024 1 0 Not Vested 0% $0 $4,350 $160,000 Mike Schwarz Active 11/21/2018 73 6 Vested 44% $21,120 $28,460 $216,000 Nathaniel Wagner Active 9/21/2021 36 3 Not Vested 0% $0 $19,028 $160,000 Nicholas Rosenberg Active 1/1/2024 12 1 Not Vested 0% $0 $8,960 $160,000 Oluwole Awoyinka Active 10/29/2019 62 5 Vested 40% $16,000 $30,339 $160,000 Paul Edgerton Active 12/2/2024 1 0 Not Vested 0% $0 $4,350 $160,000 Quinn Malone Active 1/4/2021 47 3 Not Vested 0% $0 $20,549 $200,000 Barney Sachs Deferred $19,953 Brian Hauser Deferred $32,232 Lawrence Cornell Deferred $17,444 Lee Olson Deferred $27,937 Michael Cornell Deferred $35,998 Nicholas Witter Deferred $38,875 Noah Malmquist Deferred $32,775 Richie Springborn Deferred $109,770 Robin Goodspeed Deferred $74,480 Steve Rutkowski Deferred $68,294 *Information was provided by PERA for valuation purposes and should not be relied upon. Any changes in the data provided would produce different valuation results and estimated benefit amounts. ^Based only on service earned in the City of Lake Elmo Volunteer Fire Department. &May not sum to total liability shown elsewhere in this report due to rounding. Reflects data, assumption, methods and plan provisions as of December 31, 2025. Benefits for active members are based on a benefit level of $8,000 per whole year of service. Members are 40% vested at 5 years of service, increasing to 100% at 20 years of service. For a more complete description see page 9 of this report. The SVF Member Plan information should be shared in accordance with the Governing Bodies data practices, as PERA does not provide volunteer firefighters with individual benefit calculations. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-077 A RESOLUTION OPTING TO INCREASE THE BENEFIT LEVEL FOR FIREFIGHTERS WHO ARE VESTED IN THE STATEWIDE VOLUNTEER FIREFIGHTER PLAN WHEREAS: The City previously authorized the fire department to join the Statewide Volunteer Firefighter Plan administered by the Public Employees Retirement Association (PERA); and WHEREAS: The City requested and obtained a cost analysis of increasing the benefit level for firefighters who are vested in the Statewide Volunteer Firefighter Plan from PERA not more than 120 days ago; and WHEREAS: The City understands that Minnesota statutes do not have provisions for a decrease in benefit levels; and WHEREAS: The City highly values the contributions of City Fire Department members to the safety and well being of our community and wishes to safeguard their pension investments in a prudent manner. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota: 1)The City hereby approves an increase in the benefit level for firefighters who have completed at least 5 years of good time service credit as a member of the Statewide Volunteer Firefighter Plan administered by PERA at the $9,000.00 benefit level per year of service, effective January 1, 2026; and 2)The City Clerk/Administrator and Mayor are hereby authorized to execute all documents necessary to effectuate the intent of this resolution. APPROVED by the Lake Elmo City Council on this 18th day of November, 2025. By: __________________________ Charles Cadenhead Mayor ATTEST: ________________________________ Julie Johnson, City Clerk Date Type Due date for packet Order Agenda Section Agenda item 12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar Consent Agenda Approve Liquor License Renewals Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills Consent Agenda Reappoint Parks Commissioners Consent Agenda Reappoint EDA Commissioners Consent Agenda Reappoint Planning Commissioners Consent Agenda Assessments for Delinquent Utilities Consent Agenda Well 2 O&M grant award Consent Agenda Accept Quotes and Award Contract for Test Well #6 Consent Agenda Approval of MPCA grant for wells 4 & 5 Regular Agenda RLS No. 132 Regular Agenda Gambling Code and Process Regular Agenda Approve Municipal Consent Hwy 36/Lake Elmo Ave improvements Regular Agenda Approve Extended Contractor Working Hours-Hwy 36/LE Ave project Regular Agenda Approve Cooperative Cost Share and Cooperative Maintenance agreements for Hwy 36/LE Ave 12/9/2025 CC Workshop 12/2/25 Communications Plan Public hearing notice and process discussion 2026 Personnel Policies Social Media Training 12/16/2025 CC Meeting 12/9/25 Consent Agenda Approve Massage Therapy License Renewals Consent Agenda Consent Agenda 2026 Personnel Policies Regular 2026 Budgets & Levies Regular 2026 - 2035 CIP Regular 2026 Fee Schedule 1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds Consent Agenda Designate Official Publication Newspaper of Record Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy Consent Agenda Designate Authority for EFT Payments Consent Agenda Appoint City Attorney (Civil and Prosecution) Consent Agenda Appointing Deputy Clerk Regular Agenda Appoint Acting Mayor Regular agenda Ramsey Washington Cable Commission Appointment Regular agenda Council School Liaison Appointment Consent Agenda Appoint City Engineer Future Council Agenda Items *Please note: This list is subject to change* Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids 1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW Discussion Joint Parks Commission and City Council Workshop 1/20/2026 CC Meeting 1/13/2026 Regular Agenda Green Steps/Gold Leaf Presentation with Kristin Mroz (Pending)