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12-16-2025 City Council Meeting Packet
City Council Meeting Tuesday, December 16, 2025 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Presentations Donation From Lake Elmo Jaycees Public Comments/Inquiries Approval Of Minutes Consent Agenda Accept Donation From Lake Elmo Jaycees COUNCIL MEMO -JAYCEES DONATION.PDF RESOLUTION JAYCEES DONATION.PDF Approve Payments And Disbursements APPROVE PAYMENTS AND DISBURSEMENTS.PDF Reappointment Parks Commissioners COUNCIL MEMO -PARKS COMMISSION REAPPOINTMENTS.PDF Liquor License Renewals LIQUOR LICENSE RENEWALS.PDF Approve EDA Workplan COUNCIL MEMO - APPROVE EDA 2026 WORKPLAN.PDF ADDITIONAL DOCS - 2026 EDA WORK PLAN.PDF 2026 Personnel Policies COUNCIL MEMO - 2026 PERSONNEL POLICIES.PDF 2025 PERSONNEL POLICIES - REDLINED.PDF Pay Grade Realignment - Public Works Positions COUNCIL MEMO -2026 PW WAGES.PDF COMPENSATION POLICY_ 2025.PDF Approve MPCA Grant Agreement For The Well 2 Water Treatment Plant Operations And Maintenance COUNCIL MEMO -APPROVE MPCA GRANT FOR WELL 2 WTP OAND M.PDF Approve Pay Request No. 3 For The I -94 Lift Station Forcemain Replacement Project COUNCIL MEMO -I -94 LS FM REPLACEMENT - PAY REQUEST NO. 3.PDF Approve Pay Request No. 6 For The 2025 Street Improvements COUNCIL MEMO -2025 STREET AND UTIL - PAY REQUEST NO. 6.PDF Approve Security Reduction For Milestone Daycare Center COUNCIL MEMO -MILESTONES DAYCARE -APPROVE LOC.PDF Approve Security Reduction For Northstar 1st Edition COUNCIL MEMO -NORTHSTAR 1ST -APPROVE LOC REDUCTION.PDF Approve Security Release For Enterprise Rent -A -Car COUNCIL MEMO -ENTERPRISE -RELEASE WARRANTY SECURITY LOC.PDF Accept Quotes And Award Contract For Test Well No. 6 COUNCIL MEMO -AWARD CONTRACT FOR TEST WELL 6.PDF Approve Extended Contractor Working Hours For The TH36 -Lake Elmo Ave (CSAH17) Improvements COUNCIL MEMO -APPROVE EXTENDED WORKING HOURS FOR TH36 - CSAH17.PDF Approve Resolution Of Municipal Support For The TH 36 And Lake Elmo Avenue Improvements And South Frontage Road COUNCIL MEMO -APPROVE RESOLUTION OF SUPPORT -TH36 -CSAH 17 REVISED LAYOUT.PDF Regular Agenda Park Use Policy Revisions Interim Public Works Director, Adam Swanepoel, presenting. PARK USE POLICY REVISIONS.PDF 1. PARK USE POLICY DRAFT.PDF 2026 Budget And Levies Hearing Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 BUDGET AND LEVY.PDF 2026 BUDGETS AND TAX LEVIES BOOK.PDF RESOLUTION - 2026 BUDGET AND LEVY.PDF PRESENTATION - 2026 TRUTH IN TAXATION (002).PDF 2026 -2035 Capital Improvement Program (CIP) Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 -2035 CIP.PDF PRESENTATION - 2026 -2035 CIP.PDF 2026 - 2035 CAPITAL IMPROVEMENT PROGRAM.PDF 2026 Fee Schedule Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 FEE SCHEDULE.DOCX 2026 FEE SCHEDULE - WITH NOTES.PDF ORDINANCE - 2026 FEE SCHEDULE.PDF 2026 FEE SCHEDULE - FINAL.PDF RESOLUTION - SUMMARY PUBLICATION OF 2026 FEE SCHEDULE.DOCX Council Reports Staff Reports Adjourn Future Agenda Items Agenda Tracking Sheet AGENDA TRACKING SHEET.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. 1. D. E. F. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: 13. Documents: 14. Documents: 15. Documents: 16. Documents: G. 1. Documents: 2. Documents: 3. Documents: 4. Documents: H. I. J. K. 1. Documents: City Council MeetingTuesday, December 16, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsDonation From Lake Elmo JayceesPublic Comments/InquiriesApproval Of MinutesConsent AgendaAccept Donation From Lake Elmo JayceesCOUNCIL MEMO -JAYCEES DONATION.PDFRESOLUTION JAYCEES DONATION.PDFApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFReappointment Parks CommissionersCOUNCIL MEMO -PARKS COMMISSION REAPPOINTMENTS.PDFLiquor License Renewals LIQUOR LICENSE RENEWALS.PDF Approve EDA Workplan COUNCIL MEMO - APPROVE EDA 2026 WORKPLAN.PDF ADDITIONAL DOCS - 2026 EDA WORK PLAN.PDF 2026 Personnel Policies COUNCIL MEMO - 2026 PERSONNEL POLICIES.PDF 2025 PERSONNEL POLICIES - REDLINED.PDF Pay Grade Realignment - Public Works Positions COUNCIL MEMO -2026 PW WAGES.PDF COMPENSATION POLICY_ 2025.PDF Approve MPCA Grant Agreement For The Well 2 Water Treatment Plant Operations And Maintenance COUNCIL MEMO -APPROVE MPCA GRANT FOR WELL 2 WTP OAND M.PDF Approve Pay Request No. 3 For The I -94 Lift Station Forcemain Replacement Project COUNCIL MEMO -I -94 LS FM REPLACEMENT - PAY REQUEST NO. 3.PDF Approve Pay Request No. 6 For The 2025 Street Improvements COUNCIL MEMO -2025 STREET AND UTIL - PAY REQUEST NO. 6.PDF Approve Security Reduction For Milestone Daycare Center COUNCIL MEMO -MILESTONES DAYCARE -APPROVE LOC.PDF Approve Security Reduction For Northstar 1st Edition COUNCIL MEMO -NORTHSTAR 1ST -APPROVE LOC REDUCTION.PDF Approve Security Release For Enterprise Rent -A -Car COUNCIL MEMO -ENTERPRISE -RELEASE WARRANTY SECURITY LOC.PDF Accept Quotes And Award Contract For Test Well No. 6 COUNCIL MEMO -AWARD CONTRACT FOR TEST WELL 6.PDF Approve Extended Contractor Working Hours For The TH36 -Lake Elmo Ave (CSAH17) Improvements COUNCIL MEMO -APPROVE EXTENDED WORKING HOURS FOR TH36 - CSAH17.PDF Approve Resolution Of Municipal Support For The TH 36 And Lake Elmo Avenue Improvements And South Frontage Road COUNCIL MEMO -APPROVE RESOLUTION OF SUPPORT -TH36 -CSAH 17 REVISED LAYOUT.PDF Regular Agenda Park Use Policy Revisions Interim Public Works Director, Adam Swanepoel, presenting. PARK USE POLICY REVISIONS.PDF 1. PARK USE POLICY DRAFT.PDF 2026 Budget And Levies Hearing Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 BUDGET AND LEVY.PDF 2026 BUDGETS AND TAX LEVIES BOOK.PDF RESOLUTION - 2026 BUDGET AND LEVY.PDF PRESENTATION - 2026 TRUTH IN TAXATION (002).PDF 2026 -2035 Capital Improvement Program (CIP) Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 -2035 CIP.PDF PRESENTATION - 2026 -2035 CIP.PDF 2026 - 2035 CAPITAL IMPROVEMENT PROGRAM.PDF 2026 Fee Schedule Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 FEE SCHEDULE.DOCX 2026 FEE SCHEDULE - WITH NOTES.PDF ORDINANCE - 2026 FEE SCHEDULE.PDF 2026 FEE SCHEDULE - FINAL.PDF RESOLUTION - SUMMARY PUBLICATION OF 2026 FEE SCHEDULE.DOCX Council Reports Staff Reports Adjourn Future Agenda Items Agenda Tracking Sheet AGENDA TRACKING SHEET.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.1.D.E.F.1.Documents:2.Documents:3.Documents:4.Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents: 13. Documents: 14. Documents: 15. Documents: 16. Documents: G. 1. Documents: 2. Documents: 3. Documents: 4. Documents: H. I. J. K. 1. Documents: City Council MeetingTuesday, December 16, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsDonation From Lake Elmo JayceesPublic Comments/InquiriesApproval Of MinutesConsent AgendaAccept Donation From Lake Elmo JayceesCOUNCIL MEMO -JAYCEES DONATION.PDFRESOLUTION JAYCEES DONATION.PDFApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFReappointment Parks CommissionersCOUNCIL MEMO -PARKS COMMISSION REAPPOINTMENTS.PDFLiquor License RenewalsLIQUOR LICENSE RENEWALS.PDFApprove EDA WorkplanCOUNCIL MEMO - APPROVE EDA 2026 WORKPLAN.PDFADDITIONAL DOCS - 2026 EDA WORK PLAN.PDF2026 Personnel PoliciesCOUNCIL MEMO - 2026 PERSONNEL POLICIES.PDF2025 PERSONNEL POLICIES - REDLINED.PDFPay Grade Realignment - Public Works PositionsCOUNCIL MEMO -2026 PW WAGES.PDFCOMPENSATION POLICY_ 2025.PDFApprove MPCA Grant Agreement For The Well 2 Water Treatment Plant Operations And MaintenanceCOUNCIL MEMO -APPROVE MPCA GRANT FOR WELL 2 WTP OAND M.PDFApprove Pay Request No. 3 For The I -94 Lift Station Forcemain Replacement ProjectCOUNCIL MEMO -I -94 LS FM REPLACEMENT - PAY REQUEST NO. 3.PDFApprove Pay Request No. 6 For The 2025 Street ImprovementsCOUNCIL MEMO -2025 STREET AND UTIL - PAY REQUEST NO. 6.PDFApprove Security Reduction For Milestone Daycare CenterCOUNCIL MEMO -MILESTONES DAYCARE -APPROVE LOC.PDFApprove Security Reduction For Northstar 1st EditionCOUNCIL MEMO -NORTHSTAR 1ST -APPROVE LOC REDUCTION.PDFApprove Security Release For Enterprise Rent -A -Car COUNCIL MEMO -ENTERPRISE -RELEASE WARRANTY SECURITY LOC.PDF Accept Quotes And Award Contract For Test Well No. 6 COUNCIL MEMO -AWARD CONTRACT FOR TEST WELL 6.PDF Approve Extended Contractor Working Hours For The TH36 -Lake Elmo Ave (CSAH17) Improvements COUNCIL MEMO -APPROVE EXTENDED WORKING HOURS FOR TH36 - CSAH17.PDF Approve Resolution Of Municipal Support For The TH 36 And Lake Elmo Avenue Improvements And South Frontage Road COUNCIL MEMO -APPROVE RESOLUTION OF SUPPORT -TH36 -CSAH 17 REVISED LAYOUT.PDF Regular Agenda Park Use Policy Revisions Interim Public Works Director, Adam Swanepoel, presenting. PARK USE POLICY REVISIONS.PDF 1. PARK USE POLICY DRAFT.PDF 2026 Budget And Levies Hearing Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 BUDGET AND LEVY.PDF 2026 BUDGETS AND TAX LEVIES BOOK.PDF RESOLUTION - 2026 BUDGET AND LEVY.PDF PRESENTATION - 2026 TRUTH IN TAXATION (002).PDF 2026 -2035 Capital Improvement Program (CIP) Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 -2035 CIP.PDF PRESENTATION - 2026 -2035 CIP.PDF 2026 - 2035 CAPITAL IMPROVEMENT PROGRAM.PDF 2026 Fee Schedule Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 FEE SCHEDULE.DOCX 2026 FEE SCHEDULE - WITH NOTES.PDF ORDINANCE - 2026 FEE SCHEDULE.PDF 2026 FEE SCHEDULE - FINAL.PDF RESOLUTION - SUMMARY PUBLICATION OF 2026 FEE SCHEDULE.DOCX Council Reports Staff Reports Adjourn Future Agenda Items Agenda Tracking Sheet AGENDA TRACKING SHEET.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.1.D.E.F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:13. Documents: 14. Documents: 15. Documents: 16. Documents: G. 1. Documents: 2. Documents: 3. Documents: 4. Documents: H. I. J. K. 1. Documents: City Council MeetingTuesday, December 16, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsDonation From Lake Elmo JayceesPublic Comments/InquiriesApproval Of MinutesConsent AgendaAccept Donation From Lake Elmo JayceesCOUNCIL MEMO -JAYCEES DONATION.PDFRESOLUTION JAYCEES DONATION.PDFApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFReappointment Parks CommissionersCOUNCIL MEMO -PARKS COMMISSION REAPPOINTMENTS.PDFLiquor License RenewalsLIQUOR LICENSE RENEWALS.PDFApprove EDA WorkplanCOUNCIL MEMO - APPROVE EDA 2026 WORKPLAN.PDFADDITIONAL DOCS - 2026 EDA WORK PLAN.PDF2026 Personnel PoliciesCOUNCIL MEMO - 2026 PERSONNEL POLICIES.PDF2025 PERSONNEL POLICIES - REDLINED.PDFPay Grade Realignment - Public Works PositionsCOUNCIL MEMO -2026 PW WAGES.PDFCOMPENSATION POLICY_ 2025.PDFApprove MPCA Grant Agreement For The Well 2 Water Treatment Plant Operations And MaintenanceCOUNCIL MEMO -APPROVE MPCA GRANT FOR WELL 2 WTP OAND M.PDFApprove Pay Request No. 3 For The I -94 Lift Station Forcemain Replacement ProjectCOUNCIL MEMO -I -94 LS FM REPLACEMENT - PAY REQUEST NO. 3.PDFApprove Pay Request No. 6 For The 2025 Street ImprovementsCOUNCIL MEMO -2025 STREET AND UTIL - PAY REQUEST NO. 6.PDFApprove Security Reduction For Milestone Daycare CenterCOUNCIL MEMO -MILESTONES DAYCARE -APPROVE LOC.PDFApprove Security Reduction For Northstar 1st EditionCOUNCIL MEMO -NORTHSTAR 1ST -APPROVE LOC REDUCTION.PDFApprove Security Release For Enterprise Rent -A -CarCOUNCIL MEMO -ENTERPRISE -RELEASE WARRANTY SECURITY LOC.PDFAccept Quotes And Award Contract For Test Well No. 6COUNCIL MEMO -AWARD CONTRACT FOR TEST WELL 6.PDFApprove Extended Contractor Working Hours For The TH36 -Lake Elmo Ave (CSAH17) ImprovementsCOUNCIL MEMO -APPROVE EXTENDED WORKING HOURS FOR TH36 -CSAH17.PDFApprove Resolution Of Municipal Support For The TH 36 And Lake Elmo Avenue Improvements And South Frontage RoadCOUNCIL MEMO -APPROVE RESOLUTION OF SUPPORT -TH36 -CSAH 17 REVISED LAYOUT.PDFRegular AgendaPark Use Policy RevisionsInterim Public Works Director, Adam Swanepoel, presenting.PARK USE POLICY REVISIONS.PDF1. PARK USE POLICY DRAFT.PDF2026 Budget And Levies HearingFinance Director, Clarissa Hadler, presenting.COUNCIL MEMO - 2026 BUDGET AND LEVY.PDF2026 BUDGETS AND TAX LEVIES BOOK.PDFRESOLUTION - 2026 BUDGET AND LEVY.PDFPRESENTATION - 2026 TRUTH IN TAXATION (002).PDF2026-2035 Capital Improvement Program (CIP)Finance Director, Clarissa Hadler, presenting.COUNCIL MEMO - 2026 -2035 CIP.PDF PRESENTATION - 2026 -2035 CIP.PDF 2026 - 2035 CAPITAL IMPROVEMENT PROGRAM.PDF 2026 Fee Schedule Finance Director, Clarissa Hadler, presenting. COUNCIL MEMO - 2026 FEE SCHEDULE.DOCX 2026 FEE SCHEDULE - WITH NOTES.PDF ORDINANCE - 2026 FEE SCHEDULE.PDF 2026 FEE SCHEDULE - FINAL.PDF RESOLUTION - SUMMARY PUBLICATION OF 2026 FEE SCHEDULE.DOCX Council Reports Staff Reports Adjourn Future Agenda Items Agenda Tracking Sheet AGENDA TRACKING SHEET.PDF In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.1.D.E.F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:13.Documents:14.Documents:15.Documents:16.Documents:G.1.Documents:2.Documents:3.Documents: 4. Documents: H. I. J. K. 1. Documents: STAFF REPORT DATE:December 16, 2025 PRESENTATIONS/CONSENT TO: Mayor and Councilmembers FROM: Nicole Miller, City Administrator AGENDA ITEM: Jaycees Donation CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: State statute requires that cities accept donations via resolution. The Lake Elmo Jaycees will be donating to the City of Lake Elmo at this meeting. ISSUE BEFORE COUNCIL: Should Council accept the donation of $8,600 from the Lake Elmo Jaycees? PROPOSAL DETAILS/ANALYSIS: The Lake Elmo Jaycees will be presenting a check for $8,600 to the City Council at the meeting. Included in your packet for acceptance as part of the Consent Agenda is a resolution for the Council to officially accept the donation. FISCAL IMPACT: The City budgeted for $7,500 in donations for 2025 and has received to date $14,000 in addition to this current donation amount of $8,600. OPTIONS: 1)Approve the donated funds from the Lake Elmo Jaycees. 2)Do not accept the donation from the Lake Elmo Jaycees. RECOMMENDATION: If removed from the consent agenda: “Motion to accept donated funds for the Lake Elmo Jaycees.” ATTACHMENTS: Resolution-Accepting Donated Funds from the Lake Elmo Jaycees CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-082 A RESOLUTION ACCEPTING DONATED FUNDS FROM THE LAKE ELMO JAYCEES WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City be accepted by resolution of the City Council; and WHEREAS, the Lake Elmo Jaycees have proposed contributing $8,600 to the City of Lake Elmo; and WHEREAS, the City Council of the City of Lake Elmo agrees that said contribution would be of benefit to the citizens of Lake Elmo; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of $8,600 from the Lake Elmo Jaycees on behalf of the citizens of Lake Elmo. APPROVED by the Lake Elmo City Council on this 16th day of December, 2025. By: __________________________ Charles Cadenhead Mayor ATTEST: ________________________________ City Clerk STAFF REPORT Date: December 16, 2025 Consent TO: Mayor and City Council FROM: Michael Kuehn, Finance AGENDA ITEM: Payments and Disbursements REVIEWED BY: Clarissa Hadler, Finance Director BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH/Chks $ 174,293.09 Payroll 12/11/25 ACH/Chks $ 68.93 Accounts Payable AP 120125 USPS UB Pen Bill ACH/Chks $ 8,791.28 Accounts Payable AP 122025 CC Stmt Pmt ACH/Chks $ 879,297.15 Accounts Payable AP 121725 TOTAL $ 1,062,450.45 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 1,062,450.45 ATTACHMENTS: 1. Accounts Payable – proof lists (AP 120125 USPS, AP 113025 CC, AP 121725) To Be Paid Proof List 12/01/2025 - 11:58AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00004.12.2025 - AP 120125 USPS UB Pnlty Bill Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number United States Postal Service USPOST 68.93 0.00 12/01/2025 012/1/2025 No2025 UB Penalty Bills 603-496-9500-43220 Postage 1st Cls Presort Mail Permit #3 2025 UB Penalty Bills Tot 68.93 United States Postal Servic 68.93 Report Total: 68.93 AP-To Be Paid Proof List (12/01/2025 - 11:58 AM)Page 1 *** means this invoice number is a duplicate. To Be Paid Proof List 12/04/2025 - 2:45PM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:11263.11.2025 - AP 113025 CC Stmt Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number Elan Financial Services CARDMBR 40.09 0.00 12/22/2025 011/25/2025 No*** 20251125 603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002 89.50 0.00 12/22/2025 011/25/2025 No*** 20251125 602-495-9450-42000 Office Supplies PW-Office Liquidators-Office Chair 878.99 0.00 12/22/2025 011/25/2025 No*** 20251125 603-496-9500-42270 Repair/Maint. Supplies PW-SP Industries-Seppi Mower Belts 510.75 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-41330 STD/LTD Adm-MN Paid Leave 121.92 0.00 12/22/2025 011/25/2025 No*** 20251125 602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002 1,000.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2400-44370 Conferences & Training Bldg-ICC Conference-JT 17.57 0.00 12/22/2025 011/25/2025 No*** 20251125 603-496-9500-42270 Repair/Maint. Supplies PW-Trans Fee-SP Industries 115.23 0.00 12/22/2025 011/25/2025 No*** 20251125 101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002 74.27 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1410-44300 Miscellaneous Electns-Dominos-Election Meals 89.50 0.00 12/22/2025 011/25/2025 No*** 20251125 601-494-9400-42000 Office Supplies PW-Office Liquidators-Office Chair 416.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2220-44370 Conferences & Training FD - National Reg EMT - Cert Fees 330.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2400-43190 Software Programs Bldg-Bluebeam Software - MM 98.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-43190 Software Programs Adm - Constant Contact - Monthly 310.00 0.00 12/22/2025 011/25/2025 No*** 20251125 AP-To Be Paid Proof List (12/04/2025 - 2:45 PM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-450-5200-44370 Conferences & Training PW-MN Rec & Park-Certification-JM 76.82 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002 7.08 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1520-42000 Office Supplies Fin-Dollar Tree-Supplies 156.84 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002 25.43 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-44370 Conferences & Training Adm-Guadin Kitchen-Conf Meal NM 115.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1410-44300 Miscellaneous Electns-Jimmy Johns-Election Meals 32.98 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2220-42000 Office Supplies FD - Amazon - Laminating Sheets 257.93 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2400-44350 Books Bldg-ICC-Codes PDF Download 958.35 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-44370 Conferences & Training Adm-Barrymore Hotel-Conf NM 45.48 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1410-44300 Miscellaneous Electns-Walmart-Election Meals 35.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-44370 Conferences & Training Adm-Delta Bag Fee-Conf NM 1,093.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-44370 Conferences & Training Fin-ICMA Online-Training 10.89 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1910-42000 Office Supplies Plng-Minutekey-Keys Parks Bldg 38.41 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002 100.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-430-3100-44301 Events PW-Wash Cnty Pub Wks-Permit Light Up Event 23.91 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-44370 Conferences & Training Adm-Uber-Conf NM 569.59 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-42600 Grant-Funded Materials & Equip Adm-VistaPrint-Recycling Postcards 70.41 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2220-44300 Miscellaneous FD - Holiday - Vehicle Wash 153.64 0.00 12/22/2025 011/25/2025 No*** 20251125 101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002 330.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-420-2400-43190 Software Programs Bldg-Bluebeam Software - AM AP-To Be Paid Proof List (12/04/2025 - 2:45 PM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 273.70 0.00 12/22/2025 011/25/2025 No*** 20251125 601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002 310.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-450-5200-44370 Conferences & Training PW-MN Rec & Park-Certification-AS 15.00 0.00 12/22/2025 011/25/2025 No*** 20251125 101-410-1320-44370 Conferences & Training Adm-Tampa Conv Ctr-Conf NM 20251125 Total: 8,791.28 Elan Financial Services Tot 8,791.28 Report Total: 8,791.28 AP-To Be Paid Proof List (12/04/2025 - 2:45 PM)Page 3 *** means this invoice number is a duplicate. To Be Paid Proof List 12/10/2025 - 2:21PM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00003.12.2025 - AP 121725 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number A-1EXCAV A-1 Excavating LLC 335,008.75 0.00 12/17/2025 012/1/2025 No*** 25X.138495Req3 602-480-8136-43150 Contract Services I-94 Lift Station Forcemain Replacement 105,792.24 0.00 12/17/2025 012/1/2025 No*** 25X.138495Req3 603-480-8136-43150 Contract Services I-94 Lift Station Forcemain Replacement 25X.138495Req3 Total: 440,800.99 A-1EXCAV Total: 440,800.99 A-1HYDRA A-1 Hydraulic Sales & Service 85.00 0.00 12/17/2025 011/26/2025 No0136591-IN 101-430-3100-42212 Repairs/Maint. S&I EZ Loader Hyd Relief Valve - Plow 0136591-IN Total: 85.00 A-1HYDRA Total: 85.00 AMAZON Amazon Capital Services 25.98 0.00 12/17/2025 012/1/2025 No1TFL-XHCW-3MNG 101-420-2400-42002 IT Hardware Keyboard/mouse combo - AC 1TFL-XHCW-3MNG Tot 25.98 237.00 0.00 12/17/2025 012/1/2025 No1WXQ-PM4H-DC6X 101-420-2400-42002 IT Hardware Docking Station - AC 1WXQ-PM4H-DC6X Tot 237.00 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number AMAZON Total: 262.98 AUTOZONE AutoZone Inc 377.98 0.00 12/17/2025 012/8/2025 No*** 06879511459 101-430-3100-44040 Repairs/Maint Eqpt F550 Truck Batteries 29.98 0.00 12/17/2025 012/8/2025 No*** 06879511459 601-494-9400-42150 Operating Supplies Truck Cleaning Supplies 06879511459 Total: 407.96 AUTOZONE Total: 407.96 BOLTON Bolton & Menk, Inc 11,486.00 0.00 12/17/2025 011/28/2025 No380850 408-430-3100-43030 Engineering Services 2025 Street Maintenance Project 380850 Total: 11,486.00 112.50 0.00 12/17/2025 011/28/2025 No380851 601-494-9400-43030 Engineering Services CSAH 13 (Inwood Ave) Pavemt Rehab-Watrmain Related 380851 Total: 112.50 3,786.50 0.00 12/17/2025 011/28/2025 No380854 601-480-8140-43030 Engineering Services CSAH 14 (CSAH 17 to Layton) Watermain Improvements 380854 Total: 3,786.50 38,360.50 0.00 12/17/2025 011/28/2025 No380856 602-480-8136-43030 Engineering Services I-94 Lift Station Forcemain Imp 380856 Total: 38,360.50 1,868.50 0.00 12/17/2025 011/28/2025 No380857 404-000-0000-43030 Engineering Services Reid Park Parking Lot Imp 380857 Total: 1,868.50 94.00 0.00 12/17/2025 011/28/2025 No380859 601-494-9400-43030 Engineering Services Water Tower #1 Demo AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 380859 Total: 94.00 1,687.50 0.00 12/17/2025 011/28/2025 No380894 408-430-3100-43030 Engineering Services 2026 Crosswalk Improvements 380894 Total: 1,687.50 12,558.33 0.00 12/17/2025 011/28/2025 No380895 451-480-8138-43030 Engineering Services 2026 Street Improvements 380895 Total: 12,558.33 1,467.00 0.00 12/17/2025 011/28/2025 No380896 409-480-8137-43030 Engineering Services CSAH 10/17/17B Intersection 380896 Total: 1,467.00 2,709.00 0.00 12/17/2025 011/28/2025 No380897 409-480-8139-43030 Engineering Services CSAH 13 - 34th to Stillwater Blvd 380897 Total: 2,709.00 153.00 0.00 12/17/2025 011/28/2025 No380898 445-480-8124-43030 Engineering Services 2024 Street & Utility Improvements 380898 Total: 153.00 19,916.00 0.00 12/17/2025 011/28/2025 No380899 449-480-8133-43030 Engineering Services 2025 Street & Utility Improvements 380899 Total: 19,916.00 199.00 0.00 12/17/2025 011/28/2025 No380900 803-000-0000-22910 Developer Escrow Amira (United Prop) 380900 Total: 199.00 963.00 0.00 12/17/2025 011/28/2025 No380901 803-000-0000-22910 Developer Escrow At Home Apartments 380901 Total: 963.00 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 5,809.00 0.00 12/17/2025 011/28/2025 No380902 803-000-0000-22910 Developer Escrow Bridgewater Village 380902 Total: 5,809.00 620.00 0.00 12/17/2025 011/28/2025 No380903 803-000-0000-22910 Developer Escrow Easton Village 7th Add 380903 Total: 620.00 3,200.00 0.00 12/17/2025 011/28/2025 No380904 101-410-1930-43030 Engineering Services General Engineering Retainer 380904 Total: 3,200.00 1,464.50 0.00 12/17/2025 011/28/2025 No380907 803-000-0000-22910 Developer Escrow Highpointe Crossing 380907 Total: 1,464.50 1,664.00 0.00 12/17/2025 011/28/2025 No380908 446-480-8129-43030 Engineering Services Hudson Blvd Improvemts-Segmt A-Inwood-Hendrix 380908 Total: 1,664.00 1,164.50 0.00 12/17/2025 011/28/2025 No380909 803-000-0000-22910 Developer Escrow ISD 834 Oak-Land Middle 380909 Total: 1,164.50 7,195.00 0.00 12/17/2025 011/28/2025 No380910 450-480-8135-43030 Engineering Stillwater Area Util Imp (ISD834) 380910 Total: 7,195.00 1,145.00 0.00 12/17/2025 011/28/2025 No380911 803-000-0000-22910 Developer Escrow Lake Elmo Elementary 380911 Total: 1,145.00 658.00 0.00 12/17/2025 011/28/2025 No380912 803-000-0000-22910 Developer Escrow Legacy at North Star 4th AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 380912 Total: 658.00 1,313.50 0.00 12/17/2025 011/28/2025 No380913 803-000-0000-22910 Developer Escrow Limerick Village 380913 Total: 1,313.50 775.00 0.00 12/17/2025 011/28/2025 No380914 803-000-0000-22910 Developer Escrow Milestones Daycare 380914 Total: 775.00 2,812.50 0.00 12/17/2025 011/28/2025 No380915 601-480-8132-43030 Engineering Services MPCA-3M Grant Admin Svcs 380915 Total: 2,812.50 337.50 0.00 12/17/2025 011/28/2025 No*** 380916 601-494-9400-43030 Engineering Services WBL / Court Issues 337.50 0.00 12/17/2025 011/28/2025 No*** 380916 601-494-9400-43030 Engineering Services Met Council Water Supply Plan 113.00 0.00 12/17/2025 011/28/2025 No*** 380916 601-494-9400-43030 Engineering Services Water Quality Call from Resident 380916 Total: 788.00 94.00 0.00 12/17/2025 011/28/2025 No380917 803-000-0000-22910 Developer Escrow Schiltgen Farm-10880 Stillwater Blvd-Northstar 1st 380917 Total: 94.00 225.00 0.00 12/17/2025 011/28/2025 No*** 380918 101-410-1910-43030 Engineering Services Sewer REC Calc 188.00 0.00 12/17/2025 011/28/2025 No*** 380918 101-410-1910-43030 Engineering Services 39th St Temp Easement 337.50 0.00 12/17/2025 011/28/2025 No*** 380918 101-410-1910-43030 Engineering Services Old Fire Station ROW & Easements 1,012.50 0.00 12/17/2025 011/28/2025 No*** 380918 101-410-1910-43030 Engineering Services ULI TAP Interview, Prep, Virtual Call. 337.50 0.00 12/17/2025 011/28/2025 No*** 380918 101-410-1910-43030 Engineering Services 9140 10th St Grading Application AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 562.50 0.00 12/17/2025 011/28/2025 No*** 380918 803-000-0000-22910 Developer Escrow 3481 Laverne (Creamery) 380918 Total: 2,663.00 5,716.50 0.00 12/17/2025 011/28/2025 No380919 803-000-0000-22910 Developer Escrow Prairie Sky Twinhomes 380919 Total: 5,716.50 465.00 0.00 12/17/2025 011/28/2025 No*** 380920 101-430-3100-43030 Engineering Services Record Plan Coordination 452.00 0.00 12/17/2025 011/28/2025 No*** 380920 101-430-3100-43030 Engineering Services M. Niedenfuer Driveway issue 380920 Total: 917.00 1,494.00 0.00 12/17/2025 011/28/2025 No380921 101-430-3100-43030 Engineering Services General Engineering - ROW 380921 Total: 1,494.00 695.00 0.00 12/17/2025 011/28/2025 No380922 803-000-0000-22910 Developer Escrow Roers Multifamily 380922 Total: 695.00 94.00 0.00 12/17/2025 011/28/2025 No380959 803-000-0000-22910 Developer Escrow Royal Golf Club 6th Add 380959 Total: 94.00 683.00 0.00 12/17/2025 011/28/2025 No380960 602-495-9450-43030 Engineering Services SW Area Sewer Capacity 380960 Total: 683.00 94.00 0.00 12/17/2025 011/28/2025 No380961 803-000-0000-22910 Developer Escrow Savona 4TH 380961 Total: 94.00 3,037.50 0.00 12/17/2025 011/28/2025 No380962 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 601-480-8126-43030 Engineering Services South Area Production Wells/Treatment 380962 Total: 3,037.50 190.00 0.00 12/17/2025 011/28/2025 No380963 803-000-0000-22910 Developer Escrow Springs at Lake Elmo 380963 Total: 190.00 901.50 0.00 12/17/2025 011/28/2025 No380964 601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trunk Watermain Imp 380964 Total: 901.50 457.50 0.00 12/17/2025 011/28/2025 No380965 603-496-9500-43030 Engineering Services MS4 Permit Activities 380965 Total: 457.50 246.00 0.00 12/17/2025 011/28/2025 No380966 602-480-8100-43030 Engineering Services Tapestry SS Extension 380966 Total: 246.00 4,052.50 0.00 12/17/2025 011/28/2025 No380967 440-480-8112-43030 Engineering Services TH36-Lake Elmo Ave Improvements 380967 Total: 4,052.50 3,282.50 0.00 12/17/2025 011/28/2025 No380968 803-000-0000-22910 Developer Escrow Towns of Inwood 380968 Total: 3,282.50 1,205.50 0.00 12/17/2025 011/28/2025 No380970 430-480-8091-43030 Engineering Services Village Parkway UPRR Crossing Improvements 380970 Total: 1,205.50 882.00 0.00 12/17/2025 011/28/2025 No380971 601-480-8134-43030 Engineering Services Well 2 Temporary PFAS Treatment AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 380971 Total: 882.00 94.00 0.00 12/17/2025 011/28/2025 No380974 803-000-0000-22910 Developer Escrow Wildflower Lake Elmo 4th 380974 Total: 94.00 675.00 0.00 12/17/2025 011/28/2025 No380975 803-000-0000-22910 Developer Escrow Inwood Commercial Addition 380975 Total: 675.00 225.00 0.00 12/17/2025 011/28/2025 No380976 803-000-0000-22910 Developer Escrow Legends at Lake Elmo Addition 380976 Total: 225.00 3,102.50 0.00 12/17/2025 011/28/2025 No380977 803-000-0000-22910 Developer Escrow Northstar 2nd Addition 380977 Total: 3,102.50 563.50 0.00 12/17/2025 011/28/2025 No380978 803-000-0000-22910 Developer Escrow Primrose Daycare 380978 Total: 563.50 BOLTON Total: 155,335.33 CENPOW Century Power Equipment 8.49 0.00 12/17/2025 011/26/2025 No938150 101-430-3100-42212 Repairs/Maint. S&I Air Filter 938150 Total: 8.49 CENPOW Total: 8.49 CHICOBAG ChicoBag 5,248.92 0.00 12/17/2025 07/7/2025 NoINV/2025/01562 101-410-1320-42600 Grant-Funded Materials & Equip Chico Recycling Bags (1500) Sea Green AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number INV/2025/01562 Total: 5,248.92 CHICOBAG Total: 5,248.92 CINTAS Cintas Corp 19.52 0.00 12/17/2025 011/26/2025 No*** 4251268374 601-494-9400-44170 Uniforms Uniforms 4.50 0.00 12/17/2025 011/26/2025 No*** 4251268374 603-496-9500-44170 Uniforms Uniforms 11.17 0.00 12/17/2025 011/26/2025 No*** 4251268374 602-495-9450-44170 Uniforms Uniforms 21.34 0.00 12/17/2025 011/26/2025 No*** 4251268374 101-450-5200-44170 Uniforms Uniforms 110.22 0.00 12/17/2025 011/26/2025 No*** 4251268374 101-430-3100-44170 Uniforms Uniforms 132.56 0.00 12/17/2025 011/26/2025 No*** 4251268374 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4251268374 Total: 299.31 CINTAS Total: 299.31 CINTASTX Cintas Corp 409.30 0.00 12/17/2025 012/1/2025 No4251531309 703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr 4251531309 Total: 409.30 CINTASTX Total: 409.30 COREMAIN CORE & MAIN LP 2,270.10 0.00 12/17/2025 011/26/2025 NoINV0023961 601-494-9400-42400 Small Tools & Minor Equipment Portable Colorimeter INV0023961 Total: 2,270.10 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number COREMAIN Total: 2,270.10 ECMPUB ECM Publishers Inc 25.50 0.00 12/17/2025 012/5/2025 No1076618 101-410-1320-43510 Legal Publishing Ord No 2025-17 Revision on Lawful Gambling 1076618 Total: 25.50 ECMPUB Total: 25.50 ELAMMERS Eckberg Lammers 4,307.50 0.00 12/17/2025 011/30/2025 No11 2025 101-420-2150-43045 Attorney Criminal Monthly Pro Svcs Prosecution 11 2025 Total: 4,307.50 ELAMMERS Total: 4,307.50 ENTERPRI Enterprise 8,000.00 0.00 12/17/2025 012/5/2025 No2022-00718EscRe 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 173 Jade Trl - 2022-00718 2022-00718EscRe Total: 8,000.00 ENTERPRI Total: 8,000.00 FERGUSON Ferguson Waterworks #2518 2,797.41 0.00 12/17/2025 011/17/2025 No558699 601-494-9400-42210 Repair/Maint. Supplies Hyrdrant Repair Parts 558699 Total: 2,797.41 FERGUSON Total: 2,797.41 FLAHERTY Flaherty & Hood 810.00 0.00 12/17/2025 012/1/2025 No*** 24238 101-410-1320-43040 Legal Services Oct Charges 630.00 0.00 12/17/2025 012/1/2025 No*** 24238 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-410-1320-43040 Legal Services Nov Charges 24238 Total: 1,440.00 FLAHERTY Total: 1,440.00 FORCE Force America Dist LLC 31.77 0.00 12/17/2025 011/26/2025 NoIN001-2117165 101-430-3100-42212 Repairs/Maint. S&I Switch for Sander Bob's Tandem IN001-2117165 Total: 31.77 FORCE Total: 31.77 GOPONE Gopher State One Call 107.55 0.00 12/17/2025 011/30/2025 No*** 5110528 601-494-9400-43150 Contract Services Ticket Costs 107.55 0.00 12/17/2025 011/30/2025 No*** 5110528 603-496-9500-43150 Contract Services Ticket Costs 107.55 0.00 12/17/2025 011/30/2025 No*** 5110528 602-495-9450-43150 Contract Services Ticket Costs 5110528 Total: 322.65 GOPONE Total: 322.65 HAILIESC Hailies Cleaning Svcs LLC 1,980.00 0.00 12/17/2025 011/21/2025 NoCLE-014 703-000-0000-44011 Cleaning Services City Hall Monthly Cleaning CLE-014 Total: 1,980.00 HAILIESC Total: 1,980.00 HOTSY Hotsy Minnesota 416.32 0.00 12/17/2025 012/5/2025 No27416 602-495-9450-42210 Repair/Maintenance Supplies Hotsy Powerwash Repair AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 27416 Total: 416.32 HOTSY Total: 416.32 KATH Kath Fuel Oil Service Co 570.00 0.00 12/17/2025 012/4/2025 No842179 101-430-3100-42120 Fuel, Oil and Fluids Oil ATF - Equipment 842179 Total: 570.00 KATH Total: 570.00 KENNGRAV Kennedy & Graven Chartered 612.80 0.00 12/17/2025 012/9/2025 No*** 191060 101-410-1320-43040 Legal Services Fire Station & Parks Building Redevelopment 1,643.40 0.00 12/17/2025 012/9/2025 No*** 191060 101-410-1320-43040 Legal Services General Matters 486.75 0.00 12/17/2025 012/9/2025 No*** 191060 601-480-8132-43040 Legal Services MPCA Grant 8132 702.90 0.00 12/17/2025 012/9/2025 No*** 191060 601-494-9400-43040 Legal Services Amendment to DNR Water Appropriation Permit 149.10 0.00 12/17/2025 012/9/2025 No*** 191060 601-494-9400-43040 Legal Services Amended Water Appropriation Permit No. 196-1031 208.60 0.00 12/17/2025 012/9/2025 No*** 191060 803-000-0000-22910 Developer Escrow Prairie Sky Twin Homes 1,281.00 0.00 12/17/2025 012/9/2025 No*** 191060 803-000-0000-22910 Developer Escrow Pecchia Creamery RLS 244.00 0.00 12/17/2025 012/9/2025 No*** 191060 803-000-0000-22910 Developer Escrow Primrose School Development 50.00 0.00 12/17/2025 012/9/2025 No*** 191060 803-000-0000-22910 Developer Escrow Inwood Townhomes 1st Addition 61.00 0.00 12/17/2025 012/9/2025 No*** 191060 803-000-0000-22910 Developer Escrow Amira Lake Elmo 191060 Total: 5,439.55 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number KENNGRAV Total: 5,439.55 KODIAK Kodiak Power Solutions 399.13 0.00 12/17/2025 012/8/2025 No22905663 703-000-0000-44040 Repairs/Maint Contractual Eqpt Generator Repair - Gas Line Leak 22905663 Total: 399.13 KODIAK Total: 399.13 KWIKTR Kwik Trip Inc 442.11 0.00 12/17/2025 011/30/2025 No316313 - 113025 101-420-2220-42120 Fuel, Oil and Fluids Fuel - Lake Elmo Fire Dept - 00316313 316313 - 113025 Total: 442.11 KWIKTR Total: 442.11 M&MHOMEC M & M Home Contractors 393.15 0.00 12/17/2025 012/8/2025 No2025-00701 101-420-2400-34104 Plan Check Fees Refund for Overpayment 2025-00701 2025-00701 Total: 393.15 M&MHOMEC Total: 393.15 MACQUEEN MacQueen 407.80 0.00 12/17/2025 012/8/2025 NoDL120325-20 410-420-2220-45500 Vehicles Engine - CAD Mount DL120325-20 Total: 407.80 MACQUEEN Total: 407.80 MADISON Madison National Life Ins Co Inc 1,903.35 0.00 12/17/2025 012/1/2025 No1736789 101-000-0000-21708 Other Benefits Monthly Disability Ins Prem - Group 027048 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 13 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1736789 Total: 1,903.35 MADISON Total: 1,903.35 MENOAK Menards - Oakdale 31.96 0.00 12/17/2025 011/25/2025 No16699 602-495-9450-42210 Repair/Maintenance Supplies Sanitary PVC Supplies 16699 Total: 31.96 9.67 0.00 12/17/2025 011/25/2025 No16702 101-430-3100-44041 Repairs/Maint Equip S&I Plow Truck PVC Parts 16702 Total: 9.67 77.94 0.00 12/17/2025 012/2/2025 No17071 601-494-9400-42150 Operating Supplies Wells - Ice Melt 17071 Total: 77.94 119.88 0.00 12/17/2025 012/3/2025 No*** 17143 101-450-5200-42150 Operating Supplies Park Garbage Bags 19.95 0.00 12/17/2025 012/3/2025 No*** 17143 101-430-3100-44030 Repairs/Maint Imp Not Bldgs Supplies 17143 Total: 139.83 24.49 0.00 12/17/2025 012/8/2025 No17438 101-420-2220-42120 Fuel, Oil and Fluids Coolant 17438 Total: 24.49 35.94 0.00 12/17/2025 012/8/2025 No17456 101-420-2400-44170 Uniforms Safety Equipment 17456 Total: 35.94 MENOAK Total: 319.83 MENSTW Menards - Stillwater AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 14 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 45.64 0.00 12/17/2025 09/10/2025 No60318 101-430-3100-42240 Str. Maint/Landscape Materials 5th St Irrigation 60318 Total: 45.64 MENSTW Total: 45.64 METCOU Metropolitan Council 69,222.83 0.00 12/17/2025 012/2/2025 No0001197820 602-495-9450-43820 Sewer Utility - Met Council Monthly Waste Water Svcs Def Rev 0001197820 Total: 69,222.83 -74.55 0.00 12/17/2025 011/30/2025 No*** 20251130 SAC 602-000-0000-37220 SAC Early Pay discount/revenue SAC Charges - Prompt Pay Discount 7,455.00 0.00 12/17/2025 011/30/2025 No*** 20251130 SAC 602-000-0000-20802 SAC due Met Council SAC Charges 20251130 SAC Total: 7,380.45 METCOU Total: 76,603.28 METROINE METRO - INET 253.13 0.00 12/17/2025 012/1/2025 No*** 3121 603-496-9500-43185 IT Support Monthly IT Support 1,883.80 0.00 12/17/2025 012/1/2025 No*** 3121 101-420-2220-43185 IT Support Monthly IT Support 501.10 0.00 12/17/2025 012/1/2025 No*** 3121 602-495-9450-43185 IT Support Monthly IT Support 1,885.90 0.00 12/17/2025 012/1/2025 No*** 3121 101-430-3100-43185 IT Support Monthly IT Support 1,072.76 0.00 12/17/2025 012/1/2025 No*** 3121 601-494-9400-43185 IT Support Monthly IT Support 728.19 0.00 12/17/2025 012/1/2025 No*** 3121 101-410-1320-43185 IT Support Monthly IT Support 113.12 0.00 12/17/2025 012/1/2025 No*** 3121 101-410-1110-43185 IT Support Monthly IT Support 1,256.01 0.00 12/17/2025 012/1/2025 No*** 3121 101-450-5200-43185 IT Support Monthly IT Support AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 15 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 514.17 0.00 12/17/2025 012/1/2025 No*** 3121 101-410-1520-43185 IT Support Monthly IT Support 1,302.27 0.00 12/17/2025 012/1/2025 No*** 3121 101-410-1910-43185 IT Support Monthly IT Support 1,647.55 0.00 12/17/2025 012/1/2025 No*** 3121 101-420-2400-43185 IT Support Monthly IT Support 3121 Total: 11,158.00 METROINE Total: 11,158.00 MGXEQUIP MGX Equipment Services LLC 1,184.96 0.00 12/17/2025 011/26/2025 NoSWO060711-1 101-430-3100-44040 Repairs/Maint Eqpt Service Truck Crane Repairs/basket SWO060711-1 Total: 1,184.96 MGXEQUIP Total: 1,184.96 MNLIFE Minnesota Life Insurance Comp 920.40 0.00 12/17/2025 012/1/2025 No46521761-00 101-000-0000-21708 Other Benefits Monthly Life Ins Prem - Pol #0034644 46521761-00 Total: 920.40 MNLIFE Total: 920.40 MNPEIP MN PEIP 24,374.76 0.00 12/17/2025 012/10/2025 No1582329 101-000-0000-21706 Medical Insurance Monthly Health Insurance Premium - Jan 1582329 Total: 24,374.76 MNPEIP Total: 24,374.76 MNSPCT Safebuilt LLC 11,125.00 0.00 12/17/2025 011/30/2025 No2892281 101-420-2400-43150 Inspector Contract Services Monthly Inspection Services AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 16 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2892281 Total: 11,125.00 MNSPCT Total: 11,125.00 REGIONS Regions Hospital 350.00 0.00 12/17/2025 012/2/2025 No4016009 101-420-2220-44300 Miscellaneous CPR Cards (Growing Explorers) 4016009 Total: 350.00 REGIONS Total: 350.00 ROBERTHO Robert Thomas Homes 10,000.00 0.00 12/17/2025 012/3/2025 No20251203EscRe01 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3492 Knightsbridge Tr 20251203EscRe01 Total: 10,000.00 10,000.00 0.00 12/17/2025 012/3/2025 No20251203EscRe02 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 3553 Knightsbridge Tr 20251203EscRe02 Total: 10,000.00 10,000.00 0.00 12/17/2025 012/3/2025 No20251203EscRe03 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10925 37th St 20251203EscRe03 Total: 10,000.00 10,000.00 0.00 12/17/2025 012/3/2025 No20251203EscRe04 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10885 38th St 20251203EscRe04 Total: 10,000.00 10,000.00 0.00 12/17/2025 012/3/2025 No20251203EscRe05 803-000-0000-22900 Deposits Payable-Residential Escrow Release - 10896 38th St 20251203EscRe05 Total: 10,000.00 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 17 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number ROBERTHO Total: 50,000.00 SAVVIK Savvik Buying Group 127.80 0.00 12/17/2025 012/4/2025 No3094 101-420-2220-42080 EMS Supplies Exam Gloves 3094 Total: 127.80 SAVVIK Total: 127.80 TELMET Telemetry and Process Controls Inc 9,500.00 0.00 12/17/2025 011/28/2025 No117993 602-495-9450-44030 Repairs\Maint Imp Not Bldgs VFD for 30th St LS 117993 Total: 9,500.00 TELMET Total: 9,500.00 TMOBIL T-Mobile 383.88 0.00 12/17/2025 011/20/2025 No200416344-11.20 101-420-2220-43210 Telephone CAD Data - Acct #200416344 200416344-11.20 Total: 383.88 TMOBIL Total: 383.88 TOWMAS Towmaster, Inc 156.00 0.00 12/17/2025 012/8/2025 No90003625 101-430-3100-44041 Repairs/Maint Equip S&I D6 Truck - Power Adapters 90003625 Total: 156.00 TOWMAS Total: 156.00 TRISTATE Tri State Bobcat 474.89 0.00 12/17/2025 012/3/2025 NoT75552 101-430-3100-44041 Repairs/Maint Equip S&I Bobcat Snowblower Chute AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 18 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number T75552 Total: 474.89 259.40 0.00 12/17/2025 012/3/2025 NoT75553 101-430-3100-44041 Repairs/Maint Equip S&I Bobcat Snowblower Skid Shoes T75553 Total: 259.40 TRISTATE Total: 734.29 ULINE Uline 252.66 0.00 12/17/2025 011/24/2025 No200996945 703-000-0000-42110 Cleaning Supplies Janitorial Supplies 200996945 Total: 252.66 ULINE Total: 252.66 UNIONPAC Union Pacific Railroad Company 35,534.47 0.00 12/17/2025 011/13/2025 No90152211 430-480-8091-45805 Other Project Costs UPRR Permit-Village Pkwy UPRR Crossg Imp 2019.122 90152211 Total: 35,534.47 UNIONPAC Total: 35,534.47 USSOLR USS Minnesota One MT LLC 1,323.10 0.00 12/17/2025 010/23/2025 NoC251021-124695 601-494-9400-43810 Electric Utility US Solar Sunscrptn - Sep 4525 Lilly, 11975 55th C251021-124695 Total: 1,323.10 USSOLR Total: 1,323.10 VALPAVNG Valley Paving Inc 14,209.96 0.00 12/17/2025 011/30/2025 No24X.137240Req 6 449-480-8133-43150 Contract Services 2025 Street & Util Imp Pay Req 6 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 19 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 24X.137240Req 6 Total: 14,209.96 VALPAVNG Total: 14,209.96 WASHRR Washington County 46.00 0.00 12/17/2025 011/25/2025 No4489935 101-410-1910-43150 Contract Services AGR - P695298 4489935 Total: 46.00 46.00 0.00 12/17/2025 011/25/2025 No4489936 101-410-1910-43150 Contract Services AGR - P695298 4489936 Total: 46.00 46.00 0.00 12/17/2025 011/25/2025 No4489937 803-000-0000-22900 Deposits Payable-Residential AGR - P695298 - Abukhudeer 4489937 Total: 46.00 46.00 0.00 12/17/2025 011/25/2025 No4489938 101-410-1910-43150 Contract Services AGR - P695298 4489938 Total: 46.00 46.00 0.00 12/17/2025 011/25/2025 No4489939 101-410-1910-43150 Contract Services AGR - P695298 4489939 Total: 46.00 46.00 0.00 12/17/2025 011/25/2025 No4489940 101-410-1910-43150 Contract Services AGR - P695298 4489940 Total: 46.00 46.00 0.00 12/17/2025 011/25/2025 No4489941 101-410-1910-43150 Contract Services AGR - P695298 4489941 Total: 46.00 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 20 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number WASHRR Total: 322.00 XCEL Xcel Energy 1,143.13 0.00 12/17/2025 011/26/2025 No954786536 601-494-9400-43810 Electric Utility 2576 Inwood Booster Station - 51-0011431737-7 954786536 Total: 1,143.13 5,523.37 0.00 12/17/2025 012/3/2025 No955386680 101-430-3100-43811 Street Lights 51-6736544-2 - Electric Utility - Street Lights 955386680 Total: 5,523.37 XCEL Total: 6,666.50 Report Total: 879,297.15 AP-To Be Paid Proof List (12/10/2025 - 2:21 PM)Page 21 *** means this invoice number is a duplicate. STAFF REPORT DATE: December 16, 2025 Consent TO: Mayor and Councilmembers FROM: Nicole Miller, City Administrator AGENDA ITEM: Park Commission Reappointment CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Parks Commission is established to review and make recommendations to the Council on the future development of city parks, including the establishment of and improvements to the parks, and to make recommendations to the Council on policies governing the maintenance and public use of the parks within the city. The Parks Commission shall consist of 7 members. The voting members shall be appointed by the City Council for a 3-year term. The term of Commissioner Peterson expires 12/31/25 ISSUE BEFORE COUNCIL: Should the Council reappoint Parks Commissioners Tracey Peterson? PROPOSAL: Commissioner Peterson has requested reappointment. RECOMMENDATION: If removed from the Consent Agenda, staff recommend the following motion: “Move to reappoint Tracey Peterson to the Parks Commission for term ending 12/31/28” STAFF REPORT DATE:December 16, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Approve 2026 Liquor License Renewals CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: According to State Statute and City Code, each year, all Liquor Licenses must be renewed. All renewals are contingent upon approval by the Washington County Sheriff’s Department and review by the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement. ISSUE BEFORE COUNCIL: Should Council approve the requested license renewals? PROPOSAL DETAILS/ANALYSIS: The City has received liquor license renewal applications for 2026 from the following establishments: Lakewood Tavern Village Wine and Spirits Oishii Sushi The appropriate fees have been paid and all required documentation has been provided. FISCAL IMPACT: Renewal fee for each license has been received. OPTIONS: 1.Approve license renewals 2.Deny license renewals RECOMMENDATION: (if pulled from Consent) “Motion to approve 2026 Liquor License Renewals as presented.” Staff Report DATE:12/16/25 Consent Agenda AGENDA ITEM: EDA 2026 Work Plan SUBMITTED BY: Ashley Monterusso, City Planner REVIEWED BY: Jason Stopa, CD Director CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The EDA is tasked with reviewing and recommending an annual work plan. Staff built off the 2025 work plan to establish the 2026 EDA Work Plan. The EDA reviewed and recommended approval of the proposed plan at their 12/2/2025 meeting as presented by staff (Vote 6-0). ISSUE BEFORE THE CITY COUNCIL: The City Council is being asked to make a decision on the proposed EDA Work Plan for 2026. DETAILS AND ANALYSIS: SUMMARY OF IMPLEMENTATION of 2025 WORK PLAN: Key Accomplishments Issued an RFP for Old Fire Station and Public Works Building o Completed Environmental Assessments Phase I and Phase II Completed a ULI TAP on the City-owned 180 acres Created and launched property viewer that illustrates zoning, shoreland buffers, etc. with GIS Updated website to share economic development/business information Submitted a letter of intent for the 3M Priority 2 grant for the proposed solar project on the landfill site 2026 WORK PLAN Ongoing Items from 2025 Complete purchase agreement for Former Fire Station and Parks properties Use information from ULI TAP to inform process for marketing and selling City-owned 180 acres Continuing to improve on Lake Elmo’s communication efforts around Economic Development Keeping outreach materials updated Continue to work with local chambers and County Continue to analyze and evaluate if the landfill can be developed into an asset for the City New Items for 2026 2 Review city-owned property and develop a disposition plan o Consider and evaluate properties for purchase Create and implement plan for Old City Hall property Collaborate with Washington County Development Authority to explore and share resources for businesses (i.e. Façade improvement grants, workshops) Keeping outreach materials updated, new tab for community development projects on website Maintain list of Lake Elmo businesses and update quarterly to support outreach and communication initiatives o Update with new businesses captured by “change of use” permits Update EDA handbook o Keep materials current FISCAL IMPACT: None RECOMMENDATION: Staff recommends the City Council approve the proposed work plan as part of the consent agenda. If removed from the consent agenda, staff recommends the following motion: “Move to approve the 2026 EDA Work Plan as presented by Staff.” ATTACHMENTS: 1.2026 EDA Work Plan 2026 Lake Elmo EDA Work Plan Reviewed by EDA 12/2/2025 1 Lake Elmo EDA Mission The Lake Elmo Economic Development Authority (EDA) is committed to preserving and enhancing our community by creating an attractive business climate and listening to businesses and residents to prepare for the economy of tomorrow. Goals •Business Retention, Expansion, and Attraction (BREA) •Prioritize retention of current businesses and create a favorable environment to attract new development •Collaboration and Partnership •Engage with regional organizations, Washington County, Chambers of Commerce, etc. •Community Centered Development •Align development with community needs and encourage public participation •Sustainable Growth •Encourage responsible development that balances economic, environmental, and social factors Work Plan Project and Description Timeline City Property Planning Market the City owned 180 acres Q2 Purchase Agreement for Former Fire Station and Parks Building Q1 •Explore Brownfield grants for any environmental cleanup necessary at Former Fire Station and Parks Buildings Identify and evaluate City-owned property and develop a disposition plan. Q3 •Create plans for City owned properties •Consider analyzing properties for purchase Create and implement a plan for Old City Hall Q2 •Analyze parking and leasing Evaluate if the landfill can be developed into an asset for the City Q2 Enhancing Lake Elmo’s Communication Efforts for Economic Development Collaborating with communications coordinator to make effective website/social updates Ongoing Keep outreach materials updated. Update “Community Development Projects” Tab quarterly. Q1-Q4 Share communications with the Greater Stillwater Chamber of Commerce Ongoing Maintain list of LE businesses to support communication and outreach; update quarterly with businesses captured by “change of use’ permits. Ongoing Developing and Maintaining Relationships with Local Businesses Collaborate with Washington County Development Authority to explore and share resources for businesses (i.e. Façade improvement grants, workshops) Ongoing Housekeeping Update EDA Handbook Q1 STAFF REPORT DATE:December 16, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Director AGENDA ITEM: 2026 Personnel Policies CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The last update to the personnel policies was December 2024. Changes need to be made to comply with MN Paid Leave and other recommended changes from the Administrative Services Director as well as from the Employee Engagement Committee (EEC).Council was presented the changes at the December 9, 2025 Workshop. ISSUE BEFORE COUNCIL: Does council approve the Personnel Policies? PROPOSAL DETAILS/ANALYSIS: Consistent with best practices in human resources, recommendations from the League of MN Cities, maintaining compliance with Federal and State employment laws, and with input from the Employee Engagement Committee, the Administration department is recommending the following changes to the City of Lake Elmo Personnel Policies: The following policies were amended: #130 Code of Conduct- Addition of “honesty” and “influence” language #135 Citywide Work Rules- Addition of language for appearance #170 Employee Type & Condition- Clarifying language for probationary period and ESST language #185 Hours of Work- Addition of language on City Hall Summer Hours #227 Minnesota Paid Leave (MNPL)- Addition of the policy to comply with state law #235 Vacation Leave- Defining accrual rate language for part-time employees to coincide with capabilities available in the new financial software #236 Vacation to Sick Leave Donation- Removal of this policy due to the new MNPL #240 Employee Recognition- Changes based on Department Head and EEC recommendations and in line with other cities. This included making this change effective January 1, 2025. Other minor changes for inconsistent language or needed updates throughout the document FISCAL IMPACT: Minimal for Recognition policy RECOMMENDATION: (If removed from the consent agenda.) “Motion to approve the 2026 Personnel Policies.” ATTACHMENTS: 2026 Personnel Policies 1 12/2025 PERSONNEL POLICIES AND EMPLOYEE HANDBOOK Effective December 18, 202416, 2025 2 12/2025 Contents #100 PURPOSE ................................................................................................................................................. 4 #110 EQUAL EMPLOYMENT OPPORTUNITY ..................................................................................................... 5 #120 RESPECTFUL WORKPLACE & HARASSMENT PREVENTION ....................................................................... 6 #125 DIVERSITY, EQUITY, & INCLUSION ......................................................................................................... 11 #130 CODE OF CONDUCT ............................................................................................................................... 13 #135 CITYWIDE WORK RULES......................................................................................................................... 14 #140 DATA PRACTICES ADVISORY .................................................................................................................. 15 #141 WAGE NONDISCLOSURE ....................................................................................................................... 16 #142 MANDATORY MEETINGS ....................................................................................................................... 17 #145 MEDIA REQUESTS .................................................................................................................................. 18 #150 COMPUTER & INTERNET USE ................................................................................................................. 19 #160 ARTIFICIAL INTELLIGENCE (AI) CHATBOT USAGE ................................................................................... 23 AI FLOWCHART ........................................................................................................................................... 24 #165 PERSONAL COMMUNICATIONS & SOCIAL MEDIA ................................................................................. 25 #170 EMPLOYEE TYPE & CONDITION ............................................................................................................. 26 #175 EMPLOYEE RECRUITMENT & SELECTION ............................................................................................... 28 #180 ORGANIZATION ..................................................................................................................................... 30 #185 HOURS OF WORK ................................................................................................................................... 31 #190 ATTENDANCE & ABSENCE ..................................................................................................................... 33 #192 DISCIPLINE ............................................................................................................................................. 34 #195 PERFORMANCE REVIEWS ...................................................................................................................... 36 #196 PERSONNEL FILES .................................................................................................................................. 37 #200 TELEWORK ............................................................................................................................................. 38 #205 NURSING MOTHERS, LACTATING EMPLOYEES AND PREGANCY ACCOMMODATIONS ......................... 43 #210 PAYROLL & COMPENSATION ................................................................................................................. 44 #215 BENEFITS ............................................................................................................................................... 49 #220 HOLIDAYS .............................................................................................................................................. 50 #225 LEAVES OF ABSENCE ............................................................................................................................. 51 #226 FAMILY MEDICAL LEAVE (FMLA)(FEDERAL) .......................................................................................... 57 #227 MINNESOTA PAID LEAVE (MNPL) ......................................................................................................... 63 #230 EARNED SICK AND SAFE TIME (ESST) ..................................................................................................... 66 #235 VACATION LEAVE ................................................................................................................................... 69 #236 VACATION TO SICK LEAVE DONATION................................................................................................... 71 #240 EMPLOYEE RECOGNITION ..................................................................................................................... 73 #245 EMPLOYEE EDUCATION AND TRAINING ................................................................................................ 75 #250 OUTSIDE EMPLOYMENT ........................................................................................................................ 77 3 12/2025 #225 CITY DRIVING ......................................................................................................................................... 78 #256 CELLULAR PHONE USE ........................................................................................................................... 79 #257 SAFETY ................................................................................................................................................... 81 #260 DRUG & ALCOHOL – FREE WORKPLACE ................................................................................................ 82 #261 WEAPONS.............................................................................................................................................. 83 #300 SEPARATION FROM SERVICE ................................................................................................................. 84 #310 GRIEVANCE PROCEDURE ....................................................................................................................... 85 4 12/2025 #100 PURPOSE This handbook provides the general administrative policies of the City of Lake Elmo. These policies apply to all employees (full-time, part-time, paid-on-call firefighters, seasonals, and interns) of the city. Except where specifically noted, these policies do not apply to: 1. Elected officials 2. City Attorney 3. Members of city boards, commissions, and committees 4. Consultants and contractors 5. Volunteers If any specific provisions of the personnel policies conflict with any current union agreement or civil service rules, the union agreement or civil service rules will prevail. Union employees are encouraged to consult their collective bargaining agreement first for information about their employment conditions. Nothing in these policies is intended to modify or supersede any applicable provision of state or federal law. The policies are not intended to be all-inclusive or to cover every situation that may arise. These policies may be amended at any time at the sole discretion of the city, and they will supersede all previous personnel policies. Except where noted otherwise, the city administrator or their designee is charged with ensuring compliance with these personnel policies. Revisions and amendments shall become effective upon approval by the City Council. When there is a change in policy, we will update this handbook as soon as we can and inform all staff of the change. No provision in this handbook is intended to create a contract between the City of Lake Elmo and any employee. Except as otherwise prohibited by law, the City of Lake Elmo has the right to terminate any employee at any time for any or no reason. Employees may similarly terminate employment at any time for any reason. Nothing in this statement is intended to interfere with, restrain, or prevent concerted activity as protected by the National Labor Relations Act (NLRA). Such activity includes employee communications regarding wages, hours, or other terms or conditions of employment. The City of Lake Elmo employees have the right to engage in or refrain from such activities. These policies serve as an information guide to help employees become better informed and to make their experience with the city more rewarding. Departments and other classes of employees may have special work rules deemed necessary by the department head and approved by the city administrator for the achievement of objectives of that department. Each employee will be given a copy of such work rules by the department upon hiring and such rules will be further explained, and enforcement discussed with the employee by the immediate supervisor. 5 12/2024 #110 EQUAL EMPLOYMENT OPPORTUNITY The City of Lake Elmo is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion, transfer, recruitment, selection, lay-off, disciplinary action, termination, compensation and selection for training. The City of Lake Elmo will not discriminate against any employee or job applicant on the basis of race (including traits associated with race, including, but not limited to, hair texture and hair styles such as braids, locs and twists), color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial status (including pregnancy, childbirth, and pregnancy-related conditions), or membership on a local human rights commission or lawful participation in the Minnesota Medical Cannabis Patient Registry, or any other characteristic protected by applicable federal, state, or local laws and ordinances. 6 12/2024 #120 RESPECTFUL WORKPLACE & HARASSMENT PREVENTION The intent of this policy is to provide general guidelines about conduct that is, and is not, appropriate in the workplace and other city-sponsored events. The city acknowledges that this policy cannot possibly predict all situations that might arise and recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs. The City of Lake Elmo is committed to creating and maintaining a workplace free of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964, the Minnesota Human Rights Act, and other related employment laws. In keeping with this commitment, the city maintains a strict policy prohibiting offensive behavior and unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical sexual harassment. Discriminatory behavior includes inappropriate remarks about, or conduct related to a person’s legally protected characteristics such as race, color, creed, religion, national origin, disability, sex, gender, pregnancy, marital status, age, sexual orientation, gender identity, or gender expression, familial status, or status with regard to public assistance. This policy is intended to make all city employees, volunteers, members of boards and commissions, applicants, contractors/vendors, elected officials and members of the public aware of the matter of harassment, but specifically sexual harassment to express the city’s strong disapproval of unlawful harassment, to advise employees against this behavior and to inform them of their rights and obligations. The most effective way to address any sexual harassment issue is to bring it to the attention of management. Maintaining a work environment free from harassment is a shared responsibility. This policy applies to all city employees, paid-on-call firefighters, City Council members, members of boards and commissions, volunteers, contractors/vendors, election judges, applicants, and members of the public, both in the workplace and other city-sponsored social events. DEFINITIONS Unlawful Harassment – “Unlawful harassment” is conduct that has the purpose or effect of creating an intimidating, hostile, or offensive work environment; has the purpose or effect of substantially and unreasonably interfering with an individual’s work performance; or otherwise adversely affects an individual’s employment opportunities because of the individual’s membership in a protected class. Sexual Harassment – “Sexual harassment” is generally defined under both state and federal law as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature where: • Submission to or rejection of such conduct is made either explicitly or implicitly a term or condition of any individual’s employment or as a basis for employment decisions; or • Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive work environment. Other sexually oriented conduct, whether intended or not, that is unwelcome and has the effect of creating a work environment that is hostile, offensive, intimidating, or humiliating to workers may also constitute sexual harassment. Violent Behavior – includes the use of physical force, harassment, bullying or intimidation. Offensive Behavior - may include such actions as rudeness, angry outbursts, inappropriate humor, 7 12/2024 vulgar obscenities, name-calling, disparaging language, or any other behavior regarded as offensive to a reasonable person based upon violent or discriminatory behavior as listed above. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisors what is regarded as offensive, considering the sensibilities of employees and the possibility of public reaction. ABUSIVE CUSTOMER BEHAVIOR While the city has a strong commitment to customer service, the city does not expect employees to accept verbal and other abuse from any customer or resident. An employee may request that a supervisor intervene when a customer is abusive, or they may defuse the situation themselves, including professionally ending the contact. If there is a concern over the possibility of physical violence, a supervisor should be contacted immediately. When extreme conditions dictate, 911 may be called. Employees should leave the area immediately when violence is imminent unless their duties require them to remain. Employees must notify their supervisor about the incident as soon as possible. NAMES AND PRONOUNS Every employee will be addressed by a name and by pronouns that correspond to the employee’s gender identity. A court‐ordered name or gender change is not required. PROHIBITED BEHAVIOR The following behaviors are unacceptable and therefore prohibited, even if not unlawful in and of themselves because they are a disruption in the workplace and are, in many instances, unlawful. Examples of inappropriate conduct that this policy prohibits may include but are not limited to unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual gestures or any indication, expressed or implied, that job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome, and repeated action of an individual against another individual, using sexual overtones as a means of creating stress. While it’s not possible to list all the additional circumstances that may constitute prohibited conduct under this policy, the following are some examples of conduct that, if unwelcome, may result in discipline up to and including unpaid suspension and/or immediate termination depending on the totality of the circumstances, including the severity of the conduct and its pervasiveness: • Unwelcome or unwanted sexual advances, whether they involve physical touching or not. This can include leering, whistling, making sexual gestures, stalking, patting, pinching, brushing up against, hugging, cornering, kissing, fondling, or any other similar physical contact considered unacceptable by another individual. • Verbal or written abuse, making jokes, or comments that are sexually oriented and considered unacceptable by another individual. This includes comments about an individual’s body or appearance where such comments go beyond mere courtesy, telling “dirty jokes” or any other tasteless, sexually oriented comments, innuendos or actions that offend others. The harassment policy applies to social media posts, tweets, etc., that are about or may be seen by employees, customers, etc. • Requests or demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative consequence) concerning one’s current or future job. • Displaying sexually suggestive objects, pictures, or cartoons. 8 12/2024 • Inquiries into one’s sexual experiences; and • Discussion of one’s sexual activities. EXPECTATIONS The City of Lake Elmo recognizes the need to educate its employees, volunteers, members of boards and commissions, contractors/ vendors, applicants, elected officials and members of the public about sexual harassment and stands committed to providing information and training. All employees are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible termination. Each situation will be evaluated on a case-by-case basis. Employees who feel that they have been victims of harassment, or employees who are aware of such harassment, should immediately report their concerns to any of the following: 1. Immediate supervisor 2. Administrative Services Director 3. City administrator 4. Mayor or city councilmember In addition to notifying one of the above people and stating the nature of the harassment, the employee is also encouraged to take the following steps, if the person feels safe and comfortable doing so. If there is a concern about the possibility of violence, the individual should use their discretion to call 911, and/or take other reasonable action, and as soon as feasible, a supervisor. 1. Make it clear to the harasser that the conduct is unwelcome and document the conversation. 2. Document the occurrences of harassment. 3. Submit the documented complaints to your supervisor, administrative services director, city administrator, mayor, or any member of the City Council. Employees are strongly encouraged to put the complaint in writing. 4. Document any further harassment or reprisals that occur after the initial complaint is made. The city urges that conduct that is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. Management takes these complaints seriously and has the obligation to provide an environment free of harassment. The city is obligated to prevent and correct unlawful harassment in a manner that does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. In the case of a sexual harassment complaint, a supervisor must report the allegations promptly to the administrative services director. If the administrative services director is the subject of the complaint, then the supervisor is to report the complaint to the City Administrator. A supervisor must act upon such a report even if requested otherwise by the victim. The city will take action to correct all reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Formal investigations will be prompt, impartial, and thorough. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. Any investigation process will be handled as confidentially as practical and related information will only be shared on a need-to-know basis and following the Minnesota Government Data Practices Act and/or any other applicable laws. 9 12/2024 To facilitate fostering a respectful work environment, all employees are encouraged to respond to questions or to otherwise participate in investigations regarding alleged harassment. Any employee who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. The city is not voluntarily engaging in a dispute resolution process within the meaning of Minn. Stat. § 363A.28, subd. 3(b) by adopting and enforcing this workplace policy. The filing of a complaint under this policy and any subsequent investigation does not suspend the one-year statute of limitations period under the Minnesota Human Rights Act for bringing a civil action or for filing a charge with the Commissioner of the Department of Human Rights. SPECIAL REPORTING REQUIREMENTS When the supervisor is the alleged harasser, a report will be made to the administrative services director who will assume the responsibility for investigation and discipline. For more information about what to do when allegations involve the city administrator, the mayor, or a council member, see below. If the administrative services director is the alleged harasser, a report will be made to the city administrator who will confer with the Mayor and City Council regarding appropriate investigation and action. If a council member is the alleged harasser, the report will be made to the administrative services director and referred to the city attorney who will undertake the necessary investigation. The city attorney will report their findings to the City Council, which will take the action it deems appropriate. Pending completion of the investigation, the city administrator may at their discretion take appropriate action to protect the alleged victim, other employees, or citizens. The city will take reasonable and timely action, depending on the circumstances of the situation. If an elected or appointed city official (e.g., council member or commission member) is the victim of disrespectful workplace behavior, the city attorney will be consulted as to the appropriate course of action. In cases such as these, it is common for the city council to authorize an investigation by an independent investigator (consultant). The city will take reasonable and timely action, depending on the circumstances of the situation. RETALIATION The City of Lake Elmo will not tolerate retaliation or intimidation directed towards anyone who makes a complaint of employment discrimination, who serves as a witness or participates in an investigation, and/or takes any other actions protected under federal or state discrimination laws, including when requesting religious or disability accommodation. Retaliation includes but is not limited to, any form of intimidation, reprisal, or harassment. While each situation is very fact-dependent, retaliation can include but it not limited to: a denial of a promotion, job benefits, or refusal to hire, discipline, negative performance evaluations, or transfers to less prestigious or desirable work or work locations because an employee has engaged or may engage in activity in furtherance of EEO laws. It can also include threats of reassignment, removal of supervisory responsibilities, filing civil action, deportation or other action with immigration authorities, disparagement to others or the media, and making false reports to government authorities because an employee has engaged or may engage in protected activities. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. If you feel retaliation is occurring within the workplace, barring any extenuating circumstances, please report your concern immediately to any of the following: 1. Immediate supervisor 2. Administrative Services Director 10 12/2024 3. City Administrator 4. Mayor or City Councilmember 5. In the event an employee feels retaliation has occurred by the City Administrator or the City Council, then reporting may be made to the City Attorney. Supervisors who have been approached by employees with claims of retaliation will take the complaint seriously and promptly report the allegations promptly to the administrative services director, or if the complaint is against the administrative services director to the city administrator, who will decide how to proceed in addressing the complaint. Consistent with the terms of applicable statutes and city personnel policies, the city may discipline any individual who retaliates against any person who reports alleged violations of this policy. The city may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. 11 12/2024 #125 DIVERSITY, EQUITY, & INCLUSION The city of Lake Elmo is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. Our policy is to be welcoming, safe, and equitable to all employees and members of the community. By embracing the diversity of our workforce and community, the city seeks to not only meet, but also exceed, our obligations under federal and state law. The goal of our policy is for the work environment to be free of harassment, discrimination, and retaliation. Furthermore, it is our belief that: • We are more efficient when all are valued and included. • We are more effective when we leverage our different ideas, backgrounds and identities. • We are more responsive when we acknowledge and reflect the identity and experience of our residents and colleagues. DEFINITIONS Cultural Competence – the ability to interact effectively across differences. We acknowledge that a ‘one size fits all’ approach is not effective and actively seek ways to make our services accessible and culturally relevant. Discrimination – unfair treatment because of a protected class status. Diversity – recognizes the unique differences of all individuals. This includes the many apparent and non-apparent ways which people differ in their identity such as: age, gender and gender identity, race, ethnicity, national origin, language, religious beliefs, sexual orientation, veteran status, gender identity, mental or physical ability, marital status, family status, or educational background. Equity – the principle of fairness by seeking to remove barriers and increase access to services. This includes understanding and acknowledging historical and ongoing inequities between groups of people and a commitment to actions that challenge those inequities. Harassment – unwelcome conduct that is based on a protected class status that is intimidating, hostile or abusive. This includes sexual harassment. Inclusion – an environment that is built on respect and which creates a sense of belonging for all who live and work here. By being inclusive we acknowledge and value individual contribution as well as the background and identity of those with whom we work, partner, or serve. It is the city’s policy to respect culture and reduce bias in our workplace and service delivery. The commitment to inclusion, diversity, and equity influences the work that is performed by the city, the workplace environment, relationships between employees, and relationships between the city and community. While individual employees have their own beliefs and values, performing work on behalf of the city requires upholding cultural competence and respect to ensure work occurs that not only meets, but also exceeds, our obligations under federal and state law. The city of Lake Elmo values all diversity and recognizes individual protected-class status as defined under state and federal law and seeks to ensure equal opportunities in all phases of employment. The city expects each employee to cooperate to achieve this goal and personally stand behind the principles as defined within this policy. All employees of the city are expected to act and perform work professionally, including respecting cultural differences. Under the city’s Respectful Workplace & Harassment Prevention policy, discrimination, including harassment, will not be tolerated. Any employee found to have exhibited any inappropriate conduct or behavior may be subject to disciplinary action. 12 12/2024 Employees who believe they have been subjected to any kind of discrimination that conflicts with this policy should follow the reporting procedures within the city’s Respectful Workplace & Harassment Prevention policy. 13 12/2024 #130 CODE OF CONDUCT In accepting city employment, employees become representatives of the city and are responsible for assisting and serving the citizens for whom they work. An employee’s primary responsibility is to serve the residents of Lake Elmo. Employees should exhibit conduct that is ethical, professional, responsive, and of standards becoming of a city employee. To achieve this goal, employees must adhere to established policies, rules, and procedures and follow the instructions of their supervisors. Honesty is an important organizational attribute to our city. Therefore, any intentional misrepresentation of facts or falsification of records, including personnel records, medical records, leaves of absence documentation or the like, will not be tolerated. Further, dishonesty in city positions may preclude workers from effectively performing their essential job duties. The following are job requirements for every position at the City of Lake Elmo. All employees are expected to: • Perform assigned duties to the best of their ability at all times. • Render prompt and courteous service to the public at all times. • Read, understand, and comply with the rules and regulations as set forth in these personnel policies as well as those of their departments. • Conduct themselves professionally toward both residents and staff and respond to inquiries and information requests with patience and every possible courtesy. • Report any and all unsafe conditions to the immediate supervisor. • Maintain good attendance while meeting the goals set by your supervisor. • Approach our organization and operational duties with a positive attitude and constructively support open communication, creativity, dedication, and compassion. FALSIFICATION OF RECORDS Any employee who makes false statements or commits, or attempts to commit, fraud to prevent the impartial application of these policies will be subject to immediate disciplinary action up to and including termination and potential criminal prosecution. CONFLICT OF INTEREST City employees are to remove themselves from situations in which they would have to act or make a decision where that action or decision could be a perceived or actual conflict of interest or could result in a personal benefit for themselves or a family member. If an employee has any question about whether such a conflict exists, they should consult with the city administrator. POLITICAL ACTIVITY City employees have the right to express their views and to pursue legitimate involvement in the political system. However, no city employee will directly or indirectly, during hours of employment, solicit or receive funds for political purposes. Further, any political activity in the workplace must be pre-approved by the city to avoid any conflict of interest or perception of bias such as using authority or political influence to compel another employee to apply for or become a member in a political organization. City employees cannot use their official authority or influence through their employment with the city to compel a person to apply for membership in or become a member of a political organization, or to compel a person to pay or promise to pay a political contribution, or to compel a person to take part in political activity. While at work, city employees must be politically neutral in the performance of their job duties and cannot engage in political activity while at work, on city property, or by using city resources (such as city branded clothing or uniforms, photos, ID badges, nametags, or using the city’s email system or technology). Furthermore, employees should not use their city job title in conjunction with any political work or endorsements. 14 12/2024 #135 CITYWIDE WORK RULES ACCESS TO AND USE OF CITY PROPERTY Any employee who has authorized possession of keys, tools, cell phones, pagers, or other city-owned equipment must register their name and the serial number (if applicable) or identifying information about the equipment with their supervisor. All such equipment must be turned in and accounted for by any employee leaving employment with the city to resign in good standing. Employees are responsible for the safekeeping and care of all such equipment. The duplication of keys owned by the city is prohibited unless authorized by the city administrator. Any employee found to have an unauthorized duplicate key will be subject to disciplinary action. APPEARANCE Departments may establish dress codes for employees as part of departmental rules. Personal appearance should be appropriate to the nature of the work and contact with other people and should present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. Dress needs vary by function. Employees who spend a portion of the day in the field need to dress in a professional manner appropriate to their jobs, as determined by their supervisor. In all instances, clothing and appearance must be neat, clean, not ripped, heavily frayed or worn, and not expose an excessive amount of skin. Employees may dress in accordance with their gender identity, within the constraints of the dress codes adopted by the city. City staff shall not enforce the city’s dress code more strictly against transgender and gender-diverse employees than other employees. PERSONAL TELEPHONE CALLS Personal telephone calls are not to interfere with city work and are to be completed as quickly as possible. Any personal long-distance call costs will be paid for by the employee. Please refer to the cell phone policy for information on the use of cellular phones. SMOKING The City of Lake Elmo observes and supports the Minnesota Clean Indoor Air Act. All city buildings and vehicles, in their entirety, shall be designated as tobacco-free, meaning that smoking in any form (using tobacco products such as pipes, cigars, and cigarettes) or “vaping” with e-cigarettes is prohibited while in a city facility or vehicle. Smoking of any kind, including pipes, cigars, cigarettes, vaping with e-cigarettes, and the use of chewing tobacco, is prohibited for employees while on duty. Employees 18 and over are allowed to smoke only during their breaks and lunch, and only in areas designated for that purpose. 15 12/2024 #140 DATA PRACTICES ADVISORY Employee records are maintained in a location designated by the city administrator. Personnel data is retained in personnel files, finance files, and benefit/medical files. Information is used to administer employee salary and benefit programs, process payroll, complete state and federal reports, document employee performance, etc. Employees have the right to know what data is retained, where it is kept, and how it is used. All employee data will be received, retained, and disseminated according to the Minnesota Government Data Practices Act. 16 12/2024 #141 WAGE NONDISCLOSURE Under the Minnesota Wage Disclosure Protection Law, employees have the right to tell any person the amount of their own wages. While the Minnesota Government Data Practices Act (Minn. Stat. §13.43), specifically lists an employee’s actual gross salary and salary range as public personnel data, Minnesota law also requires wage disclosure protection rights and remedies to be included in employer personnel handbooks. To that end, and in accordance with Minn. Stat. §181.172, the city may not: • Require nondisclosure by an employee of his or her wages as a condition of employment. • Require an employee to sign a waiver or other document which purports to deny an employee • the right to disclose the employee’s wages. • Take any adverse employment action against an employee for disclosing the employee’s own wages or discussing another employee’s wages which have been disclosed voluntarily. • Retaliate against an employee for asserting rights or remedies under Minn. Stat. §181.172, subd. 3. The city cannot retaliate against an employee for disclosing their own wages. An employee’s remedies under the Wage Disclosure Protection Law are to bring a civil action against the city and/or file a complaint with the Minnesota Department of Labor and Industry at (651) 284-5070 or (800) 342-5354. Management encourages you to discuss your compensation with your direct supervisor and/or the Administrative Services Director. It is our policy to pay wages and salaries that are competitive with those paid for similar jobs in our surrounding area. We maintain the accuracy of our wage and salary structure by periodically checking what the competition pays. We also comply with the business and general economic conditions of the industry. 17 12/2024 #142 MANDATORY MEETINGS The city may require employees to attend mandatory meetings based on business needs and in the interest of productivity and collaboration. However, we will not take adverse action against any employee for refusing to attend mandatory meetings or participate in city-sponsored communications that have the purpose of communicating religious or political views. 18 12/2024 #145 MEDIA REQUESTS All city employees have a responsibility to help communicate accurate and timely information to the public in a professional manner. Requests for private data or information outside of the scope of an individual’s job duties should be routed to the appropriate department or to the data practices authority. Any employee who identifies a mistake in reporting should bring the error to the city administrator or other appropriate staff. Regardless of whether the communication is in the employee’s official city role or in a personal capacity, employees must comply with all laws related to trademark, copyright, software use, etc. Except for routine events and basic information readily available to the public, all requests for interviews or information from the media are to be routed through the city administrator. No city employee is authorized to speak on behalf of the city without prior authorization from the city administrator or their designee. Media requests include anything intended to be published or viewable to others in some form such as television, radio, newspapers, newsletters, social media postings, and websites. When responding to media requests, employees should follow these steps: • If the request is for routine or public information (such as a meeting time or agenda), provide the information and notify the city administrator of the request. • If the request is regarding information about city personnel, potential litigation, controversial issues, an opinion on a city matter, or if an employee is unsure if the request is a “routine” question, forward the request to the city administrator. An appropriate response would be, “I’m sorry, I don’t have information regarding that issue. Let me take your information and submit your request to the appropriate person, who will get back to you as soon as they can.” Then ask the media representative’s name, questions, deadline, and contact information. All news releases concerning city personnel will be the responsibility of the city administrator or their designee. When/if the city administrator authorizes a staff person to communicate on behalf of the city in interviews, publications, news releases, on social media sites, and related communications, employees must: • Identify themselves as representing the city. Account names on social media sites must be clearly connected to the city and approved by the city administrator. • Be respectful, professional, and truthful when providing information. In most cases, only factual information (not opinions or editorial comments) should be provided: “The city finished street cleaning on 16 streets in the northwest corner of the city this past week” instead of “The city is doing a great job with street cleaning this year!” Corrections must be issued when needed. • Generally, do not include personal opinions in official city statements. One exception is communications related to promoting a city service. For example, an employee could post the following on the city’s Facebook page: “My family visited Hill Park this weekend and really enjoyed the new band shelter.” Employees who have been approved to use social media sites on behalf of the city should seek assistance from the city administrator on this topic. • Notify the city administrator if they will be using their personal technology (cell phones, home computer, cameras, etc.) for city business. Employees should be aware that the data transmitted or stored may be subject to the Minnesota Government Data Practices Act. 19 12/2024 #150 COMPUTER & INTERNET USE The purpose of this policy is to protect the quality and integrity of, while minimizing the risks to, the City’s information system. This system is vital to performing City functions. The City’s administrative services director is responsible for developing and maintaining procedures that best serve these purposes. In addition to this policy, City staff are required to follow the Metro-INET Acceptable Use Policy which is attached to this personnel policy handbook. DEFINITIONS Internet: A global computer network which joins government, educational institutions and private computers together over high-performance communication lines. The Internet is a rich source of information, electronic commerce, and personal electronic communications. Downloading: The transfer of computer files from one computer storage device to a different computer’s storage device. Browser: A computer program used to access the Internet with the ability to search the Internet for information. This program resides on the individual’s workstation. DATA MANAGEMENT AND PROTECTION DATA STORAGE 1. Back-Up: All data shall be stored on the network server. This ensures that all data is backed up daily. 2. Agency Access: All network users will have rights to the “Shared” directory. This directory should be used for sharing files with other departments. 3. Department Access: Each department may have additional access to directories of the file server and each user within the department will have a sub-directory under the department directory. The department directory will be accessible to all users within that department. MANAGEMENT OF FILES The storage capacity of the network server is limited. Therefore, all users are responsible for deleting their own outdated files. PORTABLE FILES Only appropriate files may be copied to City computers. Under no circumstances may a user copy to or from an agency computer, any program files or any executable files (e.g., games, screensavers, etc.). Users bringing files home and back are responsible for following this policy and should pay special attention to the virus protection guidelines herein. WORK PRODUCT OWNERSHIP All information developed on the City computer system or introduced to the City computer system becomes the property of the City, regardless of where it was created. All information developed by city employees on computers outside the city, if in conjunction with their employment at the city, is the property of the City. Copies of all such files must be provided to the city, which has exclusive rights to retain, maintain and modify these files. 20 12/2024 USE OF EQUIPMENT GENERAL USE The primary purpose for the use of the City’s computer equipment is agency business. Only City employees may use the City’s computer equipment. Use by any other party requires prior approval of the City Administrator. City employees must use their assigned login identification (ID) when connecting to the network. Users should never login under another employee’s ID. PORTABLE EQUIPMENT Only portable equipment (e.g., laptop computers, tablets, phones, computer accessories) may be removed from City buildings. This equipment must be checked out through the administrative services director and may only be used for City business. Employees are expected to provide appropriate protection against theft, accidental breakage, environmental damage and other risks, for any equipment in their possession. Desktop computers and attached devices shall not be removed from City buildings. INSTALLATION OF HARDWARE AND SOFTWARE INSTALLATION All hardware and software shall be installed or downloaded by Metro-INET. Users who wish to run product demonstrations or download information from bulletin boards or the Internet should contact the administrative services director/city clerk prior to doing so. CONFIGURATION Individual workstations are configured to operate in a complex network environment. Users shall not change their system’s set-up files. Users who have a concern about the configuration of their set-up files should contact the administrative services director. LICENSED SOFTWARE The City complies with all software copyrights and terms of software licenses. City employees shall not duplicate licensed software or related documentation. Any such duplication may subject employees and/or the City to both civil and criminal penalties under the United States Copyright Act. Only software obtained through the City’s acquisition process will be used on City computers. City owned software shall not be loaded on external systems. SYSTEM SECURITY OVERVIEW Electronic information is a significant asset of the City. The goal of system security is to protect from unauthorized or inappropriate access or modification. CONTROL OF SECURITY Users shall not add additional security to their workstations or files. Users who believe they have security needs beyond current settings should contact the administrative services director. 21 12/2024 USER ACCESS CONTROLS All users shall identify themselves with the system by signing on with their assigned login ID. Employees must use a password when logging in to the system. Passwords shall not be shared, apart from the user’s department head and/or the administrative services director. Users must notify their department head of any new passwords or revisions of passwords of any type. Users who will be away from their computer for a long period of time should log out of the system. ACCESS TO DATA The user’s ability to view, add or modify information in network files is based on access rights configured by Metro-INET. Employees must contact the administrative services director to request changes to user access rights. VIRUS PROTECTION Users are responsible for having ALL disks, jump/flash drives or other media storage devices scanned for viruses prior to their use. This includes but is not limited to; dtives brought from home, downloaded files, drives or files received from outside agencies or people, and diagnostic drives brought in by technicians. Users needing to scan a drive should contact Metro-INET. Users of portable equipment need to virus scan the hard drive of such equipment prior to connecting it to the City’s local area network. Users are responsible for any e-mail received. As some e-mail messages may contain viruses, users are not to open an e-mail message or click on any links and/or attachments if the origin of the message is unknown. INTERNET POLICY The City’s Internet access has been installed to facilitate communications and information gathering for City business. Internet access is the property of the City and is intended to assist City employees in the performance of their jobs. The following policy describes the proper use of the Internet and the rights of City management to access information obtained through this system. GENERAL INFORMATION • All information taken off the Internet should be considered suspect until confirmed by another source. There is not a quality control process of the Internet. Information obtained has the potential to be inaccurate or outdated. • The Internet will not provide private or confidential electronic communications. Users should understand that ALL communications created, received or backed up on City systems may be construed to be public documents and thus may be subject to legal requests for public disclosure. • Management reserves the right to examine e-mails, files & directories, internet usage, and any hardware containing City property. This examination ensures compliance with all legal requirements and internal policies and assists with the management of the City’s information system. • Users should consider their internet activities as being periodically monitored and should act accordingly. PERMITTED USES • The primary purpose of City Internet access is City business. 22 12/2024 • Limited, occasional use of the Internet for personal purposes will be permitted only under the following conditions: • Personal use is only allowed during non-work hours. • Personal use does not interfere with another employee’s business use of the Internet. (e.g., Too many employees are browsing during their lunch break that the response time slows down and employees working on City business are adversely affected.); • Employee is currently performing at a ranking of satisfactory or higher; and • Use complies with all parts of this policy and the Metro-INET Acceptable Use policy. • Only City employees, council members, contractors, and verified visitors are allowed to use the City’s Internet access. Any exceptions to this rule must have the prior approval of the City Administrator. • Employees with a browser are responsible for compliance with this policy. It is required that employees with browsers have access to their workstation protected by password. • Users should be aware that as the number of browsers and amount of time spent on the Internet by users increases, the response time of Internet functions will decrease. • Users are required to respect the legal protection provided to programs and data by copyright, license and privacy laws. • Users must conduct themselves in a manner that is consistent with City goals and policies. PROHIBITED USE OF COMPUTER EQUIPMENT AND INTERNET ACCESS The following is a list of those activities which, if conducted, may result in disciplinary action, up to and including termination of City employment and potential civil and/or criminal charges. City computer equipment and/or Internet access shall not under any circumstances be used for: • political purposes, religious reasons, harassment activities, obscene activities, racial or ethnic discrimination or any illegal activity; • gambling, fundraising, operating/conducting a private business, or for private gain or advantage; • presenting personal opinions or misinformation about the City, its programs, policies or personnel; and • activities that interfere with or disrupt network users, services or equipment. • Users shall not seek to breach system security, nor assist others in doing so. INTERNET MONITORING AND BLOCKING • The City does monitor its internet access. • The City does block inappropriate websites. If users find a site blocked while performing your job duties inform your department director. VIOLATIONS OF POLICY Violation of these policies may result in the cancellation of the violator’s access to City computer equipment and/or Internet browsing and Internet e-mail accounts and may be grounds for disciplinary action up to and including termination of employment with the City. 23 12/2024 #160 ARTIFICIAL INTELLIGENCE (AI) CHATBOT USAGE With the increasing popularity of generative AI chatbots such as OpenAI’s ChatGPT, Google’s Bard, and Microsoft 365’s Copilot, it has become necessary to outline the proper use of such tools while working at the City of Lake Elmo. While we remain committed to adopting new technologies to aid our mission, when possible, we also understand the risks and limitations of generative AI chatbots and want to ensure responsible use. Our goal is to protect employees, clients, suppliers, constituents, and the city from harm. OVERVIEW While AI chatbots can be used to perform a variety of functions, this policy addresses only the use of a web-based interface to ask or “prompt” the chatbot in a conversational manner to find answers to questions or to create or edit written content. There are, however, risks in using this technology, including uncertainty about who owns the AI-created content and security/privacy concerns with inputting proprietary city information or sensitive information about an employee, client, customer, etc., when interacting with the chatbot. Additionally, the accuracy of the content created by these technologies cannot be relied upon, as the information may be outdated, misleading or—in some cases—fabricated. When you submit data to an AI-enhanced service, it leaves a copy of the submitted data with the service. This may pose security and privacy risks. These risks are magnified if the AI-enhanced service automatically incorporates submitted data into responses shared with other users as part of the data they are trained to use. ELIGIBILITY This policy applies to all employees of the City and to all work associated with the City that those employees perform, whether on or off company premises. POLICY Limited use of generative AI chatbots will be allowed while performing work for the City with the approval of your supervisor. City email addresses, credentials or phone numbers cannot be used to create an account with these technologies. No city data of any kind may be submitted (copied, typed, etc.) into these platforms. All AI-generated content must be reviewed for accuracy before relying on it for work purposes. If a reliable source cannot be found to verify factual information generated by the chatbot, that information cannot be used for work purposes. Please refer to the AI flowchart to help determine whether it’s appropriate for you to use AI on your work project. ACCEPTABLE USES INCLUDE: • General-knowledge questions meant to enhance your understanding on a work-related topic. • Summarizing long documents that only contain information as defined by Minnesota Statutes • Chapter 13 as “public” and is intended to be available to the public. • To brainstorm ideas related to projects you are working on. • Researching public topics where the resulting content can be verified by a subject matter expert (SME). • To create formulas for Excel spreadsheets or similar programs. UNACCEPTABLE USES INCLUDE: • Using any text created by an AI chatbot in final work products of any kind. • Copying and pasting, typing, or in any way submitting city content or data of any kind into the AI chatbot. • Failing to properly cite an AI chatbot when used as a resource. 24 12/2024 ETHICAL USE Employees must use generative AI chatbots in accordance with the City’s respectful workplace policies. These technologies must not be used to create content that is inappropriate, discriminatory or otherwise harmful to others or the company. Such use will result in disciplinary action, up to and including termination. MONITORING The City’s Computer and Internet Use Policy and relevant monitoring policies still apply when using generative AI chatbots with company equipment. Any violation of this policy will result in disciplinary action, up to and including termination. AI FLOWCHART 25 12/2024 #165 PERSONAL COMMUNICATIONS & SOCIAL MEDIA It is important for city employees to remember that the personal communications of employees may reflect on the city, especially if employees are commenting on city business or commenting on issues that implicate their city employment. As city representatives, employees share the responsibility of earning and preserving the public’s trust in the city. An employee’s own personal communications, such as on social media, can have a significant impact on the public’s belief that all city staff will carry out city functions faithfully and impartially and without regard to factors such as race, sex/gender, religion, national origin, disability, sexual orientation, or other protected categories. Nonpersonal communications (performed within one’s job duties) to members of the public must always be professional. The following guidelines apply to personal communications, including various forms such as any social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements: • Do not share any private or confidential information you have access to because of your city position. • Any personal communications made on a matter of public concern must not disrupt the efficiency of the city’s operation, including by negatively affecting morale. Put another way, such public comments must not undermine any city department’s ability to effectively serve the public. Disruptive personal communications can include liking or republishing (sharing/retweeting) a social media post of another individual or entity. The city can act on personal communication that violates this policy without waiting for the actual disruption. • Remember that what you write or post is public, and may be permanent. It may also be spread to a larger audience than you intended. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information or photos that you would not want your boss or other employees to read, or that you would be embarrassed to see in the newspaper. Keep in mind harassment, bullying, threats of violence, discrimination, or retaliation concerning a co-worker or between co-workers that would not be permissible in the workplace is not permissible between co-workers online, even if it is done after hours, from home and on personal computers. • The City of Lake Elmo expects its employees to be fair, courteous, and respectful to supervisors, co-workers, citizens, customers, and other persons associated with the city. Avoid using statements, photographs, video or audio that can be reasonably viewed as malicious, obscene, threatening or intimidating, disparaging, or might constitute harassment or bullying. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of sex, race (including traits associated with race, including, but not limited to, hair texture and hairstyles such as braids, locs and twists), national origin, age, color, creed, religion, disability, marital status, familial status, veteran status, sexual orientation, gender identity, or gender expression, status with regard to public assistance or membership or activity in a local commission. • If you publish something related to city business, identify yourself and use a disclaimer such as, “I am an employee of the City of Lake Elmo. However, these are my own opinions and do not represent those of the City of Lake Elmo.” • City resources, working time, or official city positions cannot be used for personal profit or business interests, or to participate in personal political activity. Some examples: a building inspector could not use the city’s logo, email, or working time to promote their side business as a plumber; a parks employee should not access a park after hours even though they may have a key; a clerk, while working at City Hall, should not campaign for a friend who is running for City Council. • Personal social media account names or email names should not be tied to the city (e.g., Lake Elmo Cop). 26 12/2024 #170 EMPLOYEE TYPE & CONDITION The City of Lake Elmo maintains an employee categorization system for the purposes of establishing employee tenure, setting qualifications for employee benefits, determining hiring policies, and complying with the Federal Fair Labor Standards Act (FLSA) and city Personnel Policies. EMPLOYEE TYPE Probationary – A six-month period at the start of employment with the city (or at the beginning of a promotion, reassignment, or transfer) that is designated as a period within which to learn the job, unless covered by a collective bargaining agreement stating a different time frame. The probationary period is an integral extension of the city’s selection process and is used by supervisors for closely observing an employee’s work. An employee’s probationary period may be extended for reasonable cause and must be documented as to the reason and requirements to successfully meet the expectations of the extended probation. An employee serving their initial probationary period may be disciplined at the sole discretion of the city, up to and including dismissal. An employee so disciplined, including dismissal, will not have any grievance rights. Nothing in this policy handbook shall be construed to imply that completion of this probationary period guarantees continued employment with the city or changes the at-will status of your employment. *Time served in temporary, seasonal, volunteer, or interim positions is not considered part of the probationary period. If an emergency arises during an employee’s probationary period which requires a leave of absence, such time off if granted, will not be considered as time worked, and the probationary period will be extended by the length of time taken. Temporary – Employees who work in positions that have a defined start and end date or are for the duration of a specific project. Temporary employees may be assigned to work a full-time or part-time schedule. Temporary employees do not earn benefits or credit for seniority. Temporary employees may qualify for ESST if they meet the requirements. Seasonal - Employees who work only part of the calendar year (67 days or less or 100 days or less for employees under the age of 22) to conduct seasonal work. Seasonal employees may be assigned to work a full-time or part-time schedule. Seasonal employees do not earn benefits or credit for seniority. Seasonal employees do qualify for ESST accruals if they meet the requirements. Seasonal employees must have at least a thirty (30) day break in between employment periods. Career Firefighter – A benefit-eligible, non-exempt, full-time firefighter for the City who works up to 159 hours in a twenty-one (21) day rotation. Paid on Call Firefighter (POC) – A firefighter for the city who will serve on an occasional basis to complement and/or augment the fire department shift schedule, response callbacks, and department training and events. POC firefighters are not eligible for benefits or seniority. POC firefighters shall work the required minimum of hours per quarter but shall not exceed the maximum of 120 work hours per month. EMPLOYEE CONDITION Exempt – Employees who are not covered by the overtime provisions of the federal or state Fair Labor Standards Act. Exempt employees are salaried employees who do work that has been defined as exempt under the Act. Formatted: Not Expanded by / Condensed by Formatted: Not Expanded by / Condensed by 27 12/2024 Non-exempt – Employees who are covered by the federal or state Fair Labor Standards Act. Such employees are considered hourly employees and are normally eligible for overtime at 1.5 times their regular hourly wage for all hours worked over forty (40) in any given workweek. Full-Time – Employees who work forty (40) or more hours per week year-round in an ongoing position. Part-Time – Employees who work less than forty (40) hours per week year-round in an ongoing position. All City positions are categorized as either exempt or non-exempt from the provisions of the FLSA. 28 12/2024 #175 EMPLOYEE RECRUITMENT & SELECTION The administrative services director will manage the hiring process for positions within the city. The city administrator is responsible for the final hiring decision and must approve all hires for city employment, contingent upon approval by the City Council. All hires will be made according to merit and experience related to the position being filled. The administrative services director will determine if a vacancy will be filled through open recruitment, by promotion, transfer, or some other method. This determination will be made on a case-by-case basis. Most position vacancies will be filled through an open recruitment process. All applications for employment will be made through the administration department by use of approved application forms (paper or online) provided by the city. Other materials in lieu of a formal application may be accepted in certain recruitment situations as determined by the city administrator or designee. Supplemental questionnaires may be required in certain situations. All candidates must complete and submit the required application materials by the posted deadline to be considered for the position. The deadline for application may be extended by the city administrator. Unsolicited applications will not be kept on file. Position vacancies may be filled on an “acting” basis as needed. The City Council will approve all acting appointments. Pay rate adjustments, if any, will be determined by the City Council. TESTING AND EXAMINATIONS Applicant qualifications will be evaluated in one or more of the following ways: training and experience rating; written test; oral test or interview; performance or demonstrative test; physical agility test; or another appropriate job-related exam. For example: • Keyboarding exercises for data entry positions. • Writing exercises for positions requiring writing as part of the job duties. • “In-basket” exercise for an administrative support position (sets up real-life scenarios and items that would likely be given to the position for action and asks the candidate to list and prioritize the steps they would take to complete the tasks). • Mock presentation to the City Council for a director position. Internal recruitments will be open to any city employee who: (1) has completed the initial probationary period; (2) meets the minimum qualifications for the vacant position; and (3) is currently in good standing with the city. The City Council or designee will establish minimum qualifications for each position with input from the appropriate supervisor. To be eligible to participate in the selection process, a candidate must meet the minimum qualifications. PRE-EMPLOYMENT MEDICAL EXAMS The city administrator or designee may determine that a pre-employment medical examination, which may include a psychological evaluation, is necessary to determine fitness to perform the essential functions of any city position. Where a medical examination is required, an offer of employment is contingent upon successful completion of the medical exam. When a pre-employment medical exam is required, it will be required of all candidates who are finalists 29 12/2024 and who are offered employment for a given job class. Information obtained from the medical exam will be treated as confidential medical records. When required, the medical exam will be conducted by a licensed physician designated by the city with the cost of the exam paid by the city. (Psychological/psychiatric exams will be conducted by a licensed psychologist or psychiatrist). The physician will notify the administrative services director or designee that a candidate either is or isn’t medically able to perform the essential functions of the job, with or without accommodations, and whether the candidate passed a drug test, if applicable. If the candidate requires accommodation to perform one or more of the essential functions of the job, the administrative services director or designee will confer with the physician and candidate regarding reasonable and acceptable accommodations. If a candidate is rejected for employment based on the results of the medical exam, they will be notified of this determination. SELECTION PROCESS The selection process will be a cooperative effort between the administrative services director and the hiring supervisor, subject to final hiring approval by the city administrator and the City Council. Any, all, or none of the candidates may be interviewed. The process for hiring seasonal and temporary employees may be delegated to the appropriate supervisor with each hire subject to City Council approval. Except where prohibited by law, seasonal and temporary employees may be terminated by the supervisor at any time, subject to City Council approval. The city has the right to make the final hiring decision based on qualifications, abilities, experience and City of Lake Elmo’s needs. BACKGROUND CHECKS All finalists for employment with the city will be subject to a background check to confirm information submitted as part of application materials and to assist in determining the candidate’s suitability for the position. Except where already defined by state law, the city administrator will determine the level of background check to be conducted based on the position being filled. PROBATIONARY PERIOD The probationary period is an integral part of the selection process and will be used for the purpose of closely observing the employee’s work and for training the employee in work expectations. Probationary periods apply to new hires, transfers, promotions, and rehires. Probationary periods are six months in duration, but may be extended by, for example, an unpaid leave of absence. Prior to completion of this probationary period, employees may be dismissed with or without cause by written notice. All promotions, transfers, and reappointments will be subject to a six (6) month probationary period. During this probationary period employees will continue to be considered regular full-time employees, will accrue seniority and will be protected in the discharge procedure as other regular full-time employees. Successful completion of this probationary period does not guarantee continued employment with the city or change the at-will status of your employment. 30 12/2024 #180 ORGANIZATION JOB DESCRIPTIONS The city will maintain job descriptions for each regular position. New positions will be developed as needed but must be approved by the City Council prior to the position being filled. A job description is prepared for each position within the city. Each job description will include position title, department, supervisor’s title, FLSA status (exempt or non- exempt), primary objective of the position, essential functions of the position, examples of performance criteria, minimum requirements, desirable training and experience, supervisory responsibilities (if any), and extent of supervisory direction or guidance provided to position. In addition, a job description may also describe the benefits offered and potential career path opportunities as a means to entice a qualified pool of applicants. Good attendance and compliance with work rules and policies are essential functions of all city positions. Prior to posting a vacant position the existing job description is reviewed by the city administrator or designee and the hiring supervisor to ensure the job description is an accurate reflection of the position and that the stated job qualifications do not present artificial barriers to employment. All postings are approved by the City Council. A current job description is provided to each new employee. Supervisors are responsible for revising job descriptions as necessary to ensure that the position’s duties and responsibilities are accurately reflected. All revisions are reviewed and must be approved by the city administrator. ASSIGNING AND SCHEDULING WORK Assignment of work duties and scheduling work is the responsibility of the supervisor subject to the approval of the city administrator. CLASSIFICATIONS Assignment of job titles, establishment of minimum qualifications, and the maintenance of job descriptions and related records is the responsibility of the city administrator. LAYOFF In the event it becomes necessary to reduce personnel, temporary employees and those serving a probationary period in affected job classes will be terminated from employment with the city before other employees in those job classes. Within these groups, the selection of employees to be retained will be based on merit and ability as determined by the city administrator, subject to approval of the City Council. When all other considerations are equal, the principle of seniority will apply in layoffs and recall from layoffs. 31 12/2024 #185 HOURS OF WORK The City requires flexibility to schedule people when needed. We accommodate individual needs as possible, while still meeting the needs of the organization. However, it may be necessary to ask staff to work at times other than their regular scheduled shifts. DEFINITIONS Hours of Operation – The city’s regular hours of operation are Monday through Friday, from 8 a.m. to 4:30 p.m. (Summer hours-Memorial Day through Labor Day- are Monday through Thursday 7 a.m. to 4:30 p.m. and Fridays 8:00 a.m. to noon.) Authorized Hours – The number of hours an’co employee was hired to work. Actual hours worked during any given pay period may be different than authorized hours, depending on workload demands or other factors, and upon approval of the employee’s supervisor. Workweek – A workweek is seven consecutive 24-hour periods. For most employees, the workweek will run from Saturday through the following Friday. With the approval of the city administrator, departments may establish a different workweek based on coverage and service delivery needs (e.g., fire department, public works department). WORK HOURS Employee work schedules and opportunities to work remotely will be established by supervisors with the approval of the city administrator. The regular workweek for most employees is five eight-hour days in addition to a lunch period, Monday through Friday, except as otherwise approved by the city administrator in accordance with the customs and needs of the individual departments. Part-time, seasonal, and temporary positions: To comply with the law while avoiding penalties, part-time employees will be scheduled with business needs and in a manner that ensures positions retain part-time status as intended. Employees in part-time and temporary positions will not be permitted to work more than 28 hours per week, including hours worked and paid leave (such as vacation or sick leave). All shifts, including scheduled trades or picked-up shifts, must be pre-approved by the supervisor. Unpaid furloughs may be imposed on employees who exceed 28 hours/week. Working a shift without prior approval may result in discipline, up to and including termination of employment. In some rare instances, a seasonal or temporary employee may be offered health insurance to comply with federal health care reform laws and regulations. CORE HOURS To ensure employee availability and accountability to the public the city serves, all full- time employees (exempt and non-exempt) are to be at work or available to the public and co-workers during the city’s business hours, Monday through Friday, unless away from the work site for a work-related activity or on approved leave. MEAL AND REST BREAKS A paid fifteen (15) minute break is allowed for every four (4) consecutive hours of work. An unpaid thirty (30) minute lunch break is provided when an employee works eight six (86) or more consecutive hours. Employees are expected to use these breaks as intended and will not be permitted to adjust work start time, end time, or lunchtime by skipping these breaks. Employees may not work through breaks to shorten their shift. An employee may combine their morning and afternoon break with their lunch break for a sixty (60) minute lunch break. Employees whose duties involve traveling throughout the city may stop along the assigned route at a 32 12/2024 restaurant or other public accommodation for their fifteen-minute breaks and thirty-minute lunch break. Exceptions must be approved by the supervisor or city administrator. Departments with unique job or coverage requirements may have additional rules, issued by the department head and subject to approval of the city administrator, on the use of meal breaks and rest periods. Department heads are authorized to change work schedules to accommodate time off requests. ADVERSE WEATHER CONDITIONS City facilities will generally be open during adverse weather. Due to individual circumstances, each employee needs to evaluate the weather and road conditions in deciding to report to work (or leave early). Employees not reporting to work for reasons of weather will be allowed to use accrued paid sickvacation, ESST, or compensatory time, or with supervisor approval, may modify the work schedule or make other reasonable schedule adjustments. Firefighters and public works maintenance employees will generally be required to report to work regardless of weather conditions. Decisions to cancel departmental programs (special events, recreation programs, etc.) will be made by the respective department head or the city administrator. 33 12/2024 #190 ATTENDANCE & ABSENCE The operations and standards of service in the City of Lake Elmo require that employees be at work unless valid reasons warrant absence, or an employee has a position that has been approved to work remotely. For a team to function efficiently and effectively, employees must fully understand the goals that have been set for them and the time that is required to be on the job. Understanding attendance requirements is an essential function of every city position. All employees are expected to maintain satisfactory attendance and report to work on time every day. Absence, late arrivals, and early departures must be kept to a minimum. Absences and tardiness create an unfair burden to coworkers and should be avoided. Employees who are going to be absent from work are required to notify their supervisor as soon as possible in advance of the absence. In case of an unexpected absence, employees should call their supervisor before the scheduled starting time and keep in mind the following procedures: • If the supervisor is not available at the time, the employee should leave a message that includes a telephone number where they can be reached and/or contact any other individual who was designated by the supervisor. • Failure to use the established reporting process will be grounds for disciplinary action. • The employee must call the supervisor on each day of an absence extending beyond one (1) day unless arrangements otherwise have been made with the supervisor. • Employees who are absent for three (3) days or more and who do not report their absence in accordance with this policy will be considered to have voluntarily resigned not in good standing. • The city may waive this rule if extenuating circumstances warrant such behavior. This policy does not preclude the city from administering discipline for unexcused absences of less than three (3) days. Individual departments may establish more specific reporting procedures. For budgetary and confidentiality reasons, non-exempt employees (eligible for overtime pay) are not authorized to take work home or work through lunch without prior approval from their supervisor. 34 12/2024 #192 DISCIPLINE Supervisors are responsible for maintaining compliance with city standards of employee conduct. The objective of this policy is to establish a standard disciplinary process for employees of the City of Lake Elmo. City employees will be subject to disciplinary action for failure to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct and applicable city policies. Discipline will be administered in a non-discriminatory manner. An employee who believes that the discipline applied was either unjust or disproportionate to the offense committed may pursue a remedy through the grievance procedures established in the city’s personnel policies. If co-workers raise allegations regarding an employee’s actions or behaviors, the supervisor and/or the administrative services director will investigate the allegation before any disciplinary action is taken. This policy is not to be construed as contractual terms and is intended to serve only as a guide for employment discipline. PROCESS The city may elect to use progressive discipline, a system of escalating responses intended to correct the negative behavior rather than to punish the employee. There may be circumstances that warrant deviation from the suggested order or where progressive discipline is not appropriate. Nothing in these personnel policies implies that any city employee has a contractual right or guarantee (also known as a property right) to the job they perform. Documentation of disciplinary action taken will be placed in the employee’s personnel file with a copy provided to the employee. The following are descriptions of the types of disciplinary actions: ORAL REPRIMAND This measure will be used where informal discussions with the employee’s supervisor have not resolved the matter. All supervisors can issue oral reprimands without prior approval. Oral reprimands are normally given for first infractions on minor offenses to clarify expectations and put the employee on notice that the performance or behavior needs to change, and what the change must be. The supervisor will document the oral reprimand including date(s) and a summary of discussion and corrective action needed. WRITTEN REPRIMAND A written reprimand is more serious and may follow an oral reprimand when the problem is not corrected, or the behavior has not consistently improved in a reasonable period. Serious infractions may require skipping either the oral or written reprimand, or both. Written reprimands are issued by the supervisor and the administrative services director with prior approval from the city administrator. A written reprimand will: 1. state what happened; 35 12/2024 2. state what should have happened. 3. identify the policy, directive or performance expectation that was not followed; 4. provide history, if any, on the issue; 5. state goals, including timetables, and expectations for the future; and 6. indicate consequences of recurrence. Employees will be given a copy of the reprimand to sign acknowledging its receipt. Employees’ signatures do not mean the employee agrees with the reprimand. Written reprimands will be placed in the employee’s personnel file. SUSPENSION WITH OR WITHOUT PAY The city administrator may suspend an employee without pay for disciplinary reasons. Suspension without pay may be followed with immediate dismissal as deemed appropriate by the City Council, except in the case of veterans. Qualified veterans who have completed the initial probationary period will not be suspended without pay in conjunction with a termination. The employee will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. A copy of the letter of suspension will be placed in the employee’s personnel file. An employee may be suspended or placed on involuntary leave of absence pending an investigation of an allegation involving that employee. The leave may be with or without pay depending on several factors including the nature of the allegations. If the allegation is proven false after the investigation, the relevant written documents will be removed from the employee’s personnel file and the employee will receive any compensation and benefits due had the suspension not taken place. DEMOTION OR TRANSFER An employee may be demoted or transferred if attempts at resolving an issue have failed and the city administrator determines a demotion or transfer to be the best solution to the problem. The employee must be qualified for the position to which they are being demoted or transferred. The City Council must approve this action. SALARY An employee’s salary increase may be withheld, or the salary may be decreased due to performance deficiencies. DISMISSAL The city administrator, with the approval of the City Council, may dismiss an employee for substandard work performance, serious misconduct, or behavior not in keeping with city standards. If the disciplinary action involves the removal of a qualified veteran who has completed the initial probationary period, the appropriate hearing notice will be provided, and all rights will be afforded the veteran under Minnesota law. 36 12/2024 #195 PERFORMANCE REVIEWS DEFINITIONS Promotion – Movement of an employee from one job class to another within the city, where the maximum salary for the new position is higher than that of the employee’s former position. Demotion – Movement of an employee from one job class to another within the city, where the maximum salary for the new position is lower than that of the employee’s former position. Reclassify - Movement of a job from one classification to another classification because of a significant change in the position’s duties and responsibilities. Tenure: The total length of continuous employment with the city, including approved leaves of absence. Service Credit - Time worked for the city. An employee begins earning service credit on the first day worked for the city. Some forms of leave will create a break in service. Transfer – movement of an employee from one city position to another of equivalent pay. An objective performance review system will be established by the city administrator or designee for the purpose of periodically evaluating the performance of city employees. The quality of an employee’s past performance will be considered in personnel decisions such as promotions, transfers, demotions, terminations and, where applicable, salary adjustments. Performance reviews will be discussed with the employee. While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable, other performance evaluation data, including subjective assessments, are not. For those parts of the performance evaluation system deemed not challengeable, an employee may submit a written response, which will be attached to the performance review. Performance reviews are to be scheduled on a regular basis, at least annually. The form, with all required signatures, will be retained as part of the employee’s personnel file. During the probationary period, informal performance meetings should occur between the supervisor and the employee. Conducting these informal performance meetings provides both the supervisor and the employee with the opportunity to discuss what is expected, what is going well and not so well. Signing of the performance review document by the employee acknowledges the review has been discussed with the supervisor and does not necessarily constitute agreement. Failure to sign the document by the employee will not delay processing. 37 12/2024 #196 PERSONNEL FILES You have a right to review your personnel file once every six (6) months while you are employed with the City of Lake Elmo. If you choose to exercise this right, you must submit a written request to the Administrative Services Director. Within seven (7) working days of receiving your request, the city will make available for your review either your original file or an accurate copy of your file. You will have access to your file during normal operating hours at the city location where personnel records are maintained. When the original file is reviewed, the city may require that this review take place in the presence of a manager. After you have had an opportunity to review your file, you may make a written request for a copy of the record. If you make such a request, the city will provide you with one copy of your file at no charge. After your separation from employment, you may review your file once annually for as long as the city maintains the record. If you make a good faith, written request to review your file after your employment has ended, the city will provide one copy of your file at no cost. If, after reviewing your file, you dispute specific information, the city may agree to remove or revise the disputed information. If no such agreement is reached, you are entitled to submit a written statement of no more than five (5) pages explaining your position. This position statement will be included in your file, along with the disputed information, for as long as the city maintains the record. The rights of Minnesota employees are protected by the Minnesota Personnel Records Review and Access Minnesota Statutes 181.960 to 181.965. Upon request, the city will make the full text of this statute available for review. 38 12/2024 #200 TELEWORK It is the policy of the City of Lake Elmo to permit employees, under certain circumstances, to conduct work remotely. Telework is intended to provide a flexible work location for eligible employees and business- related benefits to the City, including attracting and retaining a skilled workforce, supporting continuity of operations, and maximizing efficiency and cost savings. Telework arrangements are a business and workplace strategy, not an employee benefit or employee right, and approval or denial is at the sole discretion of the City. Telework may not be an option for all employees depending on factors that may include but not be limited to, employee job performance and current job duties, the business needs of the department and its customers. This policy guides the practice of working from locations other than City office buildings or properties and provides standards and expectations for all City telework arrangements. Teleworkers will always be cognizant of the public's expectation of efficient, effective, and responsive service from all City employees. Both actual and apparent conflicts with this expectation must be avoided and the existence of any such conflicts will result in termination of the telework arrangement and/or disciplinary action. City work conducted by employees at a non-City work site as required by their functional job responsibilities is not considered telework (e.g., building inspectors at a building site, firefighters on a call). Exempt staff performing incidental tasks (e.g., checking email, responding to voicemails, etc.) while on unpaid time (e.g., sick or vacation leave, or after work hours) is not considered telework. DEFINITIONS Telework: A work arrangement approved by the department director and city administrator that permits employees to work offsite in their homes or other approved location other than City buildings or properties. Teleworker: An employee who is authorized to work remotely. No employee may telework exclusively. Onsite worker: An employee whose job cannot be performed from a telework location and/or who is not authorized to telework or chooses not to telework. Telework location: An approved location other than City buildings, typically an employee’s home, at which the employee is authorized to telework. Primary work location: The City building which is the employee’s assigned work location when working onsite. All employees will have a primary work location and must be prepared to work at that location when required. Telework Schedule: Work arrangement, including hours and days of work, agreed to by the teleworker and the department director, reflected in the Telework Agreement, during which the employee will be working remotely. Telework schedules may vary by job or employee but will generally be consistent with those of their department and colleagues. TELEWORK OPTIONS Routine/Long-Term – a telework arrangement that lasts for more than four (4) weeks where employees may work remotely up to two (2) days per week. Telework days are regular, scheduled agreed upon days that do not vary from week to week (e.g. every Tuesday). Emergency/Short-Term – an unexpected telework arrangement where employees may temporarily work remotely due to varied circumstances. The arrangement must be beneficial to the City and will be approved on a case by case basis. This work agreement must meet all requirements of the Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), and disability insurance claims, if applicable. Situational/Intermittent – May be planned or unplanned. Telework days are approved by the supervisor on an as-needed basis. Employees wishing to have this telework arrangement must complete the telework agreement prior to requesting any intermittent telework days. For example, an employee may work from 39 12/2024 home when there is inclement weather, they have a repair service coming to the home, or they want uninterrupted work time for a special project. Generally, an employee will choose between a routine or situational telework option. All telework options require approval by the supervisor, department head, administrative services director, and city administrator and must meet all requirements as defined in this policy. ELIGIBILITY To be eligible to telework, the employee’s job must be suitable to telework, and the employee must meet the following criteria: • Must have and maintain a satisfactory performance. • Have been employed with the City for three (3) or more months. • Maintain a reliable high-speed, broadband internet connection. The internet connection speeds must be verified, and the employee shall provide a screenshot of the speed test results with the Telework Agreement form, showing both the download and upload speeds. Department Directors are responsible for determining if a job is suitable for telework and if an employee is capable of teleworking. Each telework agreement will be determined on a case-by-case basis using the following criteria: • The business needs of the department. • Ensuring business coverage is maintained - a minimum of one employee from each department will be available on site at the primary work location during business hours. • The employee’s duties and responsibilities. • The employee’s ability to perform job duties from a remote location, e.g., customer facing, providing office coverage, etc. • Ability to perform job duties during approved work schedule and be available during normal work hours. • Employee’s current and past job performance. • Expectations for future performance by the employee and how performance will be measured. • Positive or negative effects on quality customer service. • Positive or negative effects on the department, division, and City of Lake Elmo as a whole. • Availability of high-speed internet at the remote work site. • Whether the employee has demonstrated essential work skills, such as time management, organization skills, self-motivation, and the ability to work independently. • Other potential distractions to the teleworker should be considered and conflicting demands resolved in advance of commencing a teleworking agreement. APPROVAL PPROCESS AND TELEWORK AGREEMENT 1. Employees shall complete and submit to their supervisor the Telework Agreement form along with a picture of their home work space and a screenshot of their internet download and upload speeds. 2. The supervisor and the employee will schedule a meeting to discuss the telework arrangement. This meeting is an opportunity to ask clarifying questions and ensure that both the supervisor and the employee have a mutual understanding about the expectations for the arrangement. 3. If the supervisor approves the request, they are responsible for consulting with the Administrative Services Director to ensure all technology requirements are met before signing the agreement and obtaining Department Head and City Administrator approval. 4. Completed forms will be placed in the employees’ personnel file in the administration department. 40 12/2024 Modifications to the telework agreement or a change in the employee’s position require a newly completed Telework Agreement form. Telework agreements shall be reviewed by the supervisor and renewed (at a minimum) annually. CONDITIONS OF EMPLOYMENT AND WORK ENVIRONMENT An employee has no automatic right to telework, and the City has the right to refuse or deny any teleworking request from an employee. The City and/or the employee may terminate a telework agreement at any time for any reason. Teleworking does not change the terms and conditions of employment such as salary, benefits, or job responsibilities and work tasks. When working from a telework location, that location will be considered the temporary place of reporting. Teleworkers work at an approved location during work hours as agreed upon by the teleworker and supervisor and will not do work at any other time or anywhere else unless approved by their supervisor. Teleworkers do not receive a special commuting allowance when working at the telework location. Overtime, compensatory time, or leave provisions contained in City policies are not altered to accommodate a telework arrangement. Teleworkers are responsible for having a designated workspace suitable for completing the work assigned. The area should be free of health and safety hazards and/or obstructions. Teleworkers are responsible for all expenses necessary to set up their telework location, including expenses associated with establishing, maintaining, and modifying workspaces and internet connectivity. Additionally, teleworkers will not receive any mileage reimbursement for commuting between their telework location and primary work location. A remote worker' s existing insurance policy may not include coverage for liability arising out of the use of a residence for a business purpose. Remote workers are solely responsible for determining an appropriate level of coverage based on their own circumstances. Federal and State tax implications of remote work and the potential use of a home office are the responsibility of the employee. If an employee has a designated home workspace, that space is considered an extension of the City's workspace during scheduled remote work hours for purposes of worker' s compensation. PERFORMANCE STANDARDS AND EXPECTATIONS OF TELEWORKERS Performance standards for teleworkers are no less than those of employees working in City offices or buildings doing the same work. If modifications to the standards are necessary, they must be discussed with and approved by the supervisor. Employees entering a telework agreement will generally have a telework schedule consistent with their work schedule and provisions of the telework arrangement. Work schedules for onsite and offsite work hours are pre-approved by the employee's supervisor if different from the arrangement specifications. Teleworkers will be as accessible and available as their onsite counterparts during their agreed upon 41 12/2024 telework schedule, regardless of work location. Teleworkers are expected to be available and working during all hours of their telework schedule. They must be available by telephone, email, Microsoft Teams, and video conferencing at a minimum. This includes, without limitation, attending scheduled meetings using applicable technology or onsite and being available to customers, clients, coworkers, supervisors, and others. Business meetings and vendor/client visits in the employee’s home are prohibited. There will be times when teleworkers will be expected to be at the primary work location on days when they have scheduled telework hours, such as for mandatory meetings and training, and when the need to conduct city business in person is necessary. Supervisors may recall teleworkers back to the primary work location during emergency situations to assist in mitigating the situation. In these circumstances, the employee can resume normal teleworking once the meeting, training, or emergency is over. Non-exempt (hourly) employees must report actual hours worked and may not work overtime or additional hours, without advance approval by their supervisor. Teleworkers must comply with all applicable City rules and regulations as well as any applicable departmental rules, policies and procedures. All Teleworkers must comply with time reporting and overtime procedures as outlined in the personnel policies manual. The employee shall inform their supervisor of any absences from the teleworking location during scheduled work hours. Paid time off should be utilized as usual for illnesses, appointments, etc. as noted in Annual Leave policy. If a teleworker is found to be unavailable during their telework hours, it may be grounds for disciplinary action including termination of the telework agreement. In Accordance with Worker’s Compensation Insurance, in the event of work-related injury while teleworking, the employee is required to notify their supervisor and the Administrative Services Director and complete all necessary reports for reporting an accident/incident. TELEWORK IS NOT: • A viable work arrangement for all positions or well suited to all employees. • An accommodation to complete personal or other non-City endeavors during work hours. • Telework is not for the purpose of allowing an employee to provide dependent care. Teleworkers who work at home will manage dependent care and personal responsibilities in the same way they meet these responsibilities while working at their primary work location and in a way that allows them to successfully meet job responsibilities. • Telework is not a substitute for using paid time off (PTO). • Considered a contract or guarantee of continued employment. DATA MANAGEMENT AND SECURITY City owned equipment shall be treated the same as if it was in the primary work location. Internet usage on City owned equipment may still be tracked. No rogue or outside software shall be installed, and the devices shall be encrypted. Software installations may only be completed by Metro-INET. Telework computers will receive standard Windows and antivirus updates over the approved network connection. Teleworkers must take all necessary precautions to keep City data and information secure and to prevent unauthorized access to any City system or information from the telework location. The City’s normal data privacy and security policies and procedures apply equally to telework. Teleworkers are also responsible for complying with all federal and state laws and regulations that apply to their work. 42 12/2024 Each employee shall complete cyber security training twice annually. TELEWORK SCHEDULE AND LOCATION Telework schedules must be consistent with the Hours of Work policy. Department Directors are responsible for developing telework schedules for each teleworker on their team by balancing their department’s business needs and the teleworker’s desire for flexibility. Telework schedules should generally occur during normal work hours as defined in the Hours of Work Policy. Teleworkers are responsible for complying with all City policies, including specifically the provisions of the Payroll and Compensation Policy regarding time tracking. Travel to and from the primary work location for purposes of meetings or other work requirements shall not be considered compensable hours and mileage will not be reimbursed. All telework locations must have an identified workspace, free from distractions, be approved in advance by the teleworker’s supervisor, and be maintained by the employee. Prior to approval of telework, the telework location may be assessed for compliance with applicable requirements. This includes home and other telework locations. The City has the right to make a site visit to the telework location to ensure proper procedures are being followed including, but not limited to, employee and work site suitability, protection of data, the assurance that safe working conditions exist, and to maintain, repair, inspect, or retrieve City owned equipment as necessary. Teleworkers must allow access to their remote workspace for the purpose of performing work site inspections as requested. For regulatory reasons, staff are not generally allowed to telework from any location outside of Minnesota or Wisconsin unless specifically traveling for a work purpose (e.g., work conference) and approved to do so by their department head. The City Administrator, at their discretion, may approve short-term or intermittent telework outside of Minnesota or Wisconsin to meet City business needs. EQUIPMENT The City will provide equipment and related supplies for use by the teleworker. Any equipment supplied by the City for use at a telework location may not be used for personal purposes by the employee or non- city employees as outlined in the Computer and Internet Use policy. Teleworkers shall promptly notify their supervisor of equipment malfunction, failure, theft, or damage of City owned equipment. In the event of delay in repair or replacement of equipment or any other circumstance under which it would be impossible for the employee to telework, the employee will return to the primary work location to work. Equipment, hardware, software, supplies, documents and other information or property remain the property of the City no matter where it is located and shall be returned prior to termination of employment or at the request of the City. DISCLAIMER Telework agreements can be modified or terminated by the City at any time. Failure of the teleworker to comply with all relevant laws, policies, provisions, requirement or expectations, or the terms of the telework arrangement may result in the loss of telework privileges and/or disciplinary action as necessary or appropriate. 43 12/2024 #205 NURSING MOTHERS, LACTATING EMPLOYEES AND PREGANCY ACCOMMODATIONS Minnesota’s Nursing Mothers, Lactating Employees, and Pregnancy Accommodations law (Minnesota Statutes §181.939) gives pregnant and lactating employees certain legal rights. PREGNANCY ACCOMMODATIONS Pregnant employees have the right to request and receive reasonable accommodations in the workplace. An employer must provide the following accommodations to a pregnant employee upon request, without asking for or requiring medical documentation such as a doctor’s note: limits on lifting 20 pounds, access to seating, and more frequent or extended breaks to use the restroom and eat or drink water. Pregnant employees have the right to request and receive additional reasonable accommodations which may include, but are not limited to, more frequent or longer breaks, seating, limits to heavy lifting, temporary transfer to another position, temporary leave of absence, or modification in work schedule or tasks. An employer cannot require an employee to take a leave or accept an accommodation. LACTATION BREAKS AND SPACE Lactating employees have the right to reasonable paid break times to express milk at work unless they are expressing milk during a break that is not usually paid, such as a meal break. Employers should provide a clean, private and secure room that is not a bathroom near the work area that includes access to an electrical outlet for employees to express milk. RETALIATION PROHIBITED It is against the law for an employer to retaliate, or to take negative action, against a pregnant or lactating employee for exercising their rights under this law. Employees who believe their rights have been violated under this law can contact the Minnesota Department of Labor and Industry’s Labor Standards Division at dli.laborstandards@state.mn.us or 651-284-5075 for help. Employees also have the right to file a civil lawsuit for relief. For more information about this law, visit dli.mn.gov/newparents. 44 12/2024 #210 PAYROLL & COMPENSATION DEFINITIONS Direct Deposit – As permitted by state law, all city employees are required to participate in direct deposit. FICA (Federal Insurance Contributions Act) – FICA is the federal requirement that a certain amount be automatically withheld from employees’ earnings. Specifically, FICA requires an employee contribution of 6.2 percent for Social Security and 1.45 percent for Medicare. The city contributes a matching 7.65 percent on behalf of each employee. Certain employees are exempt or partially exempt from these withholdings (e.g., firefighters). Pay Period – A fourteen (14) day period beginning at 12:00 a.m. on Saturday through 11:59 p.m. on Friday, fourteen (14) days later. Holiday Pay – Compensation (8 hours) received when City offices are closed for an observed holiday. Firefighter Holiday Leave Bank – In lieu of holiday pay, career firefighters will accrue leave (8 hours) when City offices are closed for an observed holiday. The eight (8) hours of leave will be earned in the pay period in which the observed holiday falls and can be used at a time mutually agreed upon by the employee and the employee’s supervisor. Up to thirty-two (32) hours of firefighter holiday leave may be Accrued hours do not carrriedy over from year to year. Firefighter holiday leave hours and are not paid out upon separation of employment. Full-time employees of the city will be compensated as determined by the City Council. Unless approved by the Council, employees will not receive any amount from the city in addition to the pay authorized for the positions to which they have been appointed. Expense reimbursement or travel expenses may be authorized in addition to regular pay. Expense reimbursement checks will be paid through direct deposit. Compensation for seasonal and temporary employees will be set by the City Council at the time of hire, or on an annual basis. DIRECT DEPOSIT As provided for in Minnesota law, all employees are will be required to participate in direct deposit. Employees are responsible for notifying the administrative services director of any change in status, including changes in address, phone number, names of beneficiaries, marital status, etc. When paydays fall on a holiday, deposits will be made the day before the holiday. Expense reimbursement checks will be paid through direct deposit. IMPROPER DEDUCTION AND OVERPAYMENT If an employee believes that an improper deduction or overpayment, or another type of error, has been made, they should immediately contact their supervisor. If the city determines it has made an improper deduction from a paycheck, it will reimburse the employee for the improper amount deducted and take good faith measures to prevent improper deductions from being made in the future. In cases of improper overpayments, employees are required to promptly repay the city in the amount of the overpayment. The employee can write a personal check or authorize a reduction in pay to cover the repayment. The city will not reduce an employee’s pay without written authorization by the employee. Once the overpayment has been recovered in full, the employee’s year to date earnings and taxes will be adjusted (so that the year’s Form W-2 is correct) and the paying department will receive the corresponding credit. When an overpayment occurs, the repayment must be made within the same tax year. 45 12/2024 In the exceptional situation where the overpayment occurs in one tax year and is not discovered until the next year, the overpayment must be repaid in the year it is discovered, but there will be additional steps and paperwork required. Any overpayments not repaid in full within the calendar year of the overpayment are considered “prior year overpayments” and the employee must repay not only for the net amount of the overpayment, but also the federal and state taxes the city has paid on their behalf. The city is able to recover the overpaid Social Security and Medicare taxes. Accordingly, the city will not require the employee to repay those taxes provided the employee provides a written statement that he/she will not request a refund of the taxes. The overpayment amount will remain taxable in the year of the overpayment since the employee had access to the funds. The employee is not entitled to file an amended tax return for the year but may be entitled to a deduction or credit with respect to the repayment in the year of repayment. Employees should contact their tax advisors for additional information. TIME REPORTING Full-time, non-exempt employees are expected to work the number of hours per week as established for their position. They will be paid according to the time reported on their time sheets. To comply with the provisions of the federal and state Fair Labor Standards Act, hours worked, and any leave time used by non-exempt employees are to be recorded daily and submitted to payroll on a bi-weekly basis. This is done electronically through the City’s payroll software. Time sheets should be entered and approved by the employee and approved by the employee’s immediate supervisor. Approving and submitting electronic time sheets acts as a signature. Reporting false information on a time sheet may be cause for immediate termination. OVERTIME / COMPENSATORY TIME The City of Lake Elmo has established this overtime policy to comply with applicable state and federal laws governing accrual and use of overtime. The city administrator (with input from the administrative services director) will determine whether each employee is designated as “exempt” or “non-exempt” from earning overtime. In general, employees in executive and professional job classes are exempt; all others are non- exempt. NON-EXEMPT EMPLOYEES (Overtime-Eligible) For most employees the workweek begins at 12:00 a.m. on Saturday and runs until the following Friday night at 11:59 pm. Supervisors may establish a different workweek based on the needs of the department, subject to the approval of the city administrator. The employee’s supervisor must approve overtime hours in advance. An employee who works overtime without prior approval may be subject to disciplinary action. Overtime-eligible employees will be compensated at the rate of one -and-one-half (1.5) times their hourly pay rate for all hours worked over 40 in one workweek. Vacation and ESST hours taken do not count towards “hours worked.” Paid holidays do count toward “hours worked.” Career firefighters will be compensated at the rate of one-and-one-half (1.5) times their hourly pay rate for all hours worked over 159 in the designated 21-day cycle. Firefighter Holiday Leave hours do not count towards “hours worked.” For any overtime hours worked on a City holiday Career Firefighters shall be paid two (2) times their hourly pay rate. Employees may earn compensatory time at the rate of one- and one-half (1.5) times in lieu of overtime pay, upon mutual agreement between the employe and the employer. 46 12/2024 Overtime earned will be paid at the rate of time-and-one-half on the next regularly scheduled payroll date, unless the employee indicates on their timesheet that the overtime earned is to be recorded as compensatory time in lieu of payment, upon supervisor approval. Compensatory time balances should not exceed fifty (50) hours with a maximum carryover of forty (40) hours per year. Once an employee has accrued a balance of fifty (50) hours of compensatory time no further compensatory time may accrue. All further overtime will be paid. Employees may request and use compensatory time off in the same manner as other leave requests. All compensatory time will be marked as such on official time sheets, both when it is earned and when it is used. The Finance Department will maintain compensatory time records. As of the last pay period in November of each year, all accumulated compensatory time above the maximum carryover amount of forty (40) hours shall be paid to the employee at the hourly pay rate the employee is earning at that time. All compensatory time accrued will be paid when the employee leaves city employment at the hourly pay rate the employee is earning at that time. EXEMPT EMPLOYEES (Non-Overtime-Eligible) Exempt employees are expected to work the hours necessary to meet the performance expectations outlined by their supervisors. Generally, to meet these expectations, and for reasons of public accountancy, an exempt employee will need to work 40 or more hours per week. Exempt employees do not receive extra pay for the hours worked over 40 in one workweek. Exempt employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay period and are not paid by the hour. Their pay does not vary based on the quality or quantity of work performed, and they receive their full weekly salary for any week in which any work is performed. The City of Lake Elmo will only make deductions from the weekly salary of an exempt employee in the following situations: • The employee is in a position that does not earn vacation or personal leave and is absent for a day or more for personal reasons other than sickness or accident. • To offset compensation received for military pay. If an employee works part of the week in military service, the city must pay the entire week’s salary to the employee, but the city shall offset the amount of the military pay for the week against the employee’s salary. • The employee is in a position that earns sick leave, receives a short-term disability benefit or workers’ compensation wage loss benefits, and is absent for a full day due to sickness or disability, but he/she is either not yet qualified to use the paid leave or he/she has exhausted all of his/her paid leave. • The employee is absent for a full workweek, and for whatever reason, the absence is not charged to paid leave (for example, a situation where the employee has exhausted all of his/her paid leave or a situation where the employee does not earn paid leave). • The very first workweek or the very last workweek of employment with the city in which the employee does not work a full week. In this case, the city will prorate the employee’s salary based on the time actually worked. • The employee is in a position that earns paid leave and is absent for a partial day due to personal reasons, illness, or injury, but: • Paid leave has not been requested or has been denied. Formatted: Highlight 47 12/2024 • Paid leave is exhausted. • The employee has specifically requested unpaid leave. • The employee is suspended without pay for a full day or more for disciplinary reasons for violations of any written policy that is applied to all employees. • The employee takes unpaid leave under the FMLA. The City of Lake Elmo may for budgetary reasons implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the salary of an exempt employee. In this case, the employee will be treated as non-exempt for any workweek in which the budget- related deductions are made. The City of Lake Elmo will not make deductions from pay due to exempt employees being absent for jury duty or attendance as a witness. Employees must provide copies of any compensation received for jury or witness duty, which will be deducted from the employee’s paycheck. Pay for expenses may be kept by the employee. If the city inadvertently makes an improper deduction to the salary of an exempt employee, the city will reimburse the employee and make appropriate changes to comply in the future. If an employee thinks that a wage deduction was made in error, please contact the administrative services director promptly. All employees, in all departments, are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. HOLIDAY COMPENSATION All benefit eligible employees who are on active status (not a leave of absence) the day preceding and the day following an observed City holiday are eligible to receive holiday compensation. Any employee on a leave of absence without pay from the city is not eligible for holiday pay. Full-time employees will receive eight (8) hours of Holiday Pay on the observed holiday. Part-time employees will be paid on a prorated basis determined by the number of hours they work per week. Career and POC firefighters, seasonal, and temporary employees will not receive Holiday Pay on observed City holidays. Career firefighters will not receive Holiday Pay on observed City holidays. Career firefighters will receive eight (8) hours of accrued time deposited to their Firefighter Holiday Leave (FFHL) Bank on the paycheck for the pay period in which the observed holiday falls. Firefighter Holiday Leave must be preapproved by a supervisor and be used in eight (8) hour increments. Firefighter Holiday Leave time does not count towards hours worked when determining overtime. Up to thirty-two (32) hours of firefighter holiday leave hours may be carried over into the following year. Firefighter Holiday Leave bank hours will not be paid out upon separation. PAY FOR TIME WORKED ON A HOLIDAY Non-exempt employees assigned to work on any observed City holiday are paid one-and-one-half times the employee’s regular hourly pay rate for all such hours worked. Career Firefighters required to work on a City holiday shall be paid one and one-half (1.5) times their hourly pay rate for hours worked during the 24-hour period starting at 12:00 a.m. and ending at 11:59 p.m. on the actual City holiday, not the day City offices are closed to observe the holiday. For any overtime hours worked on a City holiday Career Firefighters shall be paid two (2) times their hourly pay rate. 48 12/2024 LEAVE POLICY FOR EXEMPT EMPLOYEES Exempt employees are required to work the number of hours necessary to fulfill their responsibilities, including evening meetings and/or on-call hours. The normal hours of business for exempt staff are Monday through Friday, 8 a.m. to 4:30 p.m., plus evening meetings as necessary. Exempt employees are required to use paid leave when on personal business or away from the office for more than fifty (50) percent of their scheduled shift. For example, if they work eight (8) hour days and work 4.25 hours they do not need to take paid leave for the remaining 3.75 hours. If they work four (4) hours, then paid leave should be used for four (4) hours. Absences of less than fifty (50%) percent of a regular shift do not require use of paid leave as it is presumed that the staff member regularly puts in work hours above and beyond the normal 8 a.m. to 4:30 p.m. Monday through Friday requirement. Exempt employees must communicate their absence to the city administrator or his/her designee. If an exempt employee is regularly absent from work under this policy and it is found that there is excessive time away from work that is not justified, the situation will be handled as a performance issue. If it appears that less than forty (40) hours per week is needed to fulfill the position’s responsibilities, the position will be reviewed to determine whether a part-time position will meet the needs of the city. Additional notification and approval requirements may be adopted by the city administrator for specific situations as determined necessary. 49 12/2024 #215 BENEFITS Benefits are privileges granted to qualified employees in the form of paid leave and/or insurance benefits. HEALTH, DENTAL, LIFE AND DISABILITY INSURANCE The city will contribute a monthly amount toward group health, dental, life and disability insurance benefits for each eligible employee and their dependents. An employee working 30 hours or more per week (or the equivalent of 130 hours or more per month) is eligible to receive benefits. Employees working 30-39 hours per week will receive pro-rated benefits. Waiting periods will apply as determined by the plan. The city makes a competitive monthly contribution toward group health, dental, and life insurance benefits. Cost sharing is determined by Resolution of the City Council. Employees are encouraged to look closely at this contribution as part of their overall compensation package with the city. The amount to be contributed and the type of coverage will be determined annually by the City Council. For information about coverage and eligibility requirements, employees should refer to the summary plan description or contact the administrative services director. RETIREMENT/PERA PERA (Public Employees Retirement Association) – Statewide pension program in which all city employees meeting program requirements must participate in accordance with Minnesota law. The city and the employee each contribute to the employee’s retirement account. The city participates in the PERA to provide pension benefits for its eligible employees to help plan for a successful and secure retirement. Participation in PERA is mandatory for most employees, and contributions into PERA begin immediately. The city and the employee contribute to PERA each pay period as determined by state law. Most employees are also required to contribute a portion of each paycheck for Social Security and Medicare (the city matches the employee’s Social Security and Medicare withholding). For information about PERA eligibility and contribution requirements, contact the administrative services director. 50 12/2024 #220 HOLIDAYS The city observes the following official holidays for all regular full-time and part-time employees: Holiday Celebrated Date Observed New Year’s Day January 1 Martin Luther King, Jr. Day Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Indigenous Peoples’ Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Day after Thanksgiving Fourth Friday in November Christmas Eve December 24 Christmas December 25 Official holidays commence at midnight on the day on which the holiday is observed and continue for twenty-four (24) hours thereafter. When a holiday falls on a Sunday, the following Monday will be the “observed” holiday and when a holiday falls on a Saturday, the preceding Friday will be the “observed” holiday for city operations/facilities that are closed on holidays. When Christmas Eve falls on a Friday, it will be observed the preceding Thursday. When Christmas Eve falls on a Sunday, Christmas will be observed the following Tuesday. Compensation for required work time on a holiday is paid pursuant to the Payroll and Compensation Policy. Employees wanting to observe holidays other than those officially observed by the city may request either vacation leave or unpaid leave for such time off. 51 12/2024 #225 LEAVES OF ABSENCE DEFINITIONS Immediate Family – The employee’s spouse, the children, grandchildren, parents, grandparents, brothers and sisters, of the employee and the employee’s spouse, including all step, adoptee, and foster relations or otherwise indicated in the leave policy. Depending upon an employee’s situation, more than one form of leave may apply during the same period (e.g., the Family and Medical Leave Act is likely to apply during a workers’ compensation absence). An employee needs to meet the requirements of each form of leave separately. Leave requests will be evaluated on a case-by-case basis. Except as otherwise stated, all paid leave, taken under any of the city’s leave programs, must be taken consecutively, with no intervening unpaid leave. The city will provide employees with time away from work as required by state or federal statutes if there are requirements for such time off that are not described in the personnel policies. BEREAVEMENT LEAVE Employees will be permitted to use up to three (3) consecutive working days, with pay, as bereavement leave upon the death of an immediate family member and one (1) day for other family. This paid leave will not be deducted from the employee’s paid time off balance. The actual amount of time off, and leave approved, will be determined by the supervisor or city administrator depending on individual circumstances (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). MEDICAL CERTIFICATION Good attendance is an essential job function for all city employees. If unplanned absences are excessive, a doctor’s certification may be required. The physician’s certification is to state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of his/her position. A statement attesting to the employee’s ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. RETURNING TO WORK AFTER A MEDICAL ABSENCE After a medical absence, a physician’s statement may be required on the employee’s first day back to work, indicating the nature of the illness or medical condition and attesting to the employee’s ability to return to work and safely perform the essential functions of the job with or without reasonable accommodation. Any work restrictions must be stated clearly on the return-to-work form. Employees who have been asked to provide such a statement may not be allowed to return to work until they comply with this provision. The city has the right to obtain a second medical opinion to determine the validity of an employee’s workers’ compensation or sick leave claim, or to obtain information related to restrictions or an employee’s ability to work. The city will arrange and pay for an appropriate medical evaluation when it has been required by the city. UNPAID LEAVE Unpaid leaves may be approved in accordance with the city personnel policies. Employees must normally use all accrued leaves before taking unpaid leave unless otherwise indicated in the policy. If the leave 52 12/2024 qualifies under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the city administrator. MILITARY LEAVE State and federal laws provide protections and benefits to city employees who are called to military service, whether in the reserves or on active duty. Such employees are entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time the employee is engaged in training or active service not exceeding a total of 15 days in any calendar year. Refer to current state and federal laws for details. The leave of absence is only in the event the employee returns to employment with the city as required upon being relieved from service; or is prevented from returning by physical or mental disability or other cause not the fault of the employee; or is required by the proper authority to continue in military or naval service beyond the fifteen (15) day paid leave of absence. Employees on extended unpaid military leave will receive fifteen (15) days paid leave of absence in each calendar year, not to exceed five years. Where possible, notice is to be provided to the city at least ten (10) working days in advance of the requested leave. A training notice, signed orders, or battle assembly schedule are examples of typical written notification to share with the city. If an employee has not yet used his/her fifteen (15) days of paid leave when called to active duty, any unused paid time will be allowed for the active-duty time, prior to the unpaid leave of absence. Employees returning from military service will be reemployed in the job that they would have attained had they not been absent for military service and with the same seniority, status and pay, as well as other rights and benefits determined by seniority. Unpaid military leave will be considered hours worked for the purpose of (PTO) accrual. Eligibility for continuation of insurance coverage for employees on military leave beyond fifteen (15) days will follow the same procedures as for any employee on an unpaid leave of absence. MILITARY LEAVE FOR FAMILY MEMBERS The city will not discharge from employment or take adverse employment action against an employee because an immediate family member is in the military forces of the United States or Minnesota. Nor will the city discharge from employment or take adverse employment action against an employee because they attend departure or homecoming ceremonies for deploying or returning personnel, family training or readiness events or events held as part of official military reintegration programs. Employees may substitute paid leave if they choose to do so. Employees will be granted up to ten (10) working days of unpaid leave whose immediate family member (defined as a person’s parent, child, grandparents, siblings, or spouse) is a member of the United States armed forces who has been injured or killed while engaged in active service. The 10 days may be reduced if an employee elects to use appropriate accrued paid leave. Unless the leave would unduly disrupt the operations of the city, employees whose immediate family member, as a member of the United States armed forces has been ordered into active service in support of a war or other national emergency, will be granted an unpaid leave of absence, not to exceed one day’s duration in any calendar year, to attend a send-off or homecoming ceremony for the mobilized service member. CIVIL AIR PATROL The city will grant employees an unpaid leave of absence for time spent serving as a member of the Civil 53 12/2024 Air Patrol upon request and authority of the State or any of its political subdivisions, unless the absence would unduly disrupt the operations of the city. Employees may choose to use PTO leave while on Civil Air Patrol Leave but are not required to do so. JURY DUTY Regular full-time and part-time employees will be granted paid leaves of absence for required jury duty in accordance with current state law. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to the city in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued PTO or compensatory time to make up the difference. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. The employee will be responsible for ensuring that a report of time spent on jury duty and pay form is completed by the clerk of court so the city will be able to determine the amount of compensation due for the period involved. Temporary and seasonal employees are generally not eligible for compensation for absences due to jury duty but can take leave without pay subject to department head approval. However, if a temporary or seasonal employee is classified as exempt, he/she will receive compensation for the jury duty time. ELECTIONS/VOTING An employee selected to serve as an election judge pursuant to Minnesota law, will be allowed time off without pay for purposes of serving as an election judge, provided that the employee gives the city at least twenty (20) days written notice, The city reserves the right to restrict the number of employees absent from work for the purpose of serving as an election judge to no more than 20 percent of the total workforce at any single worksite. All employees eligible to vote at a State general election, at an election to fill a vacancy in the office of United States Senator or Representative, or in a Presidential primary, will be allowed time off with pay to vote on the election day. City employees who are eligible to vote and who are scheduled to work at least 8 hours during poll hours on a federal or state Election Day will be allowed to take sufficient time off from work to vote. Employees who plan to take time off to vote should request the time off at least 2 days in advance, so that staffing and work plans can be arranged to accommodate the lost hours. The City requests that employees who take voting leave either report to work one (1) hour late or leave work one (1) hour early. Effective July 1, 2023, employees may be absent from work for the time necessary to vote to include voting during the period allowed for voting in person before election day. COURT APPEARANCES Employees will be paid their regular wage to testify in court for city-related business. Any compensation received for court appearances (e.g., subpoena fees) arising out of or in connection with city employment, minus mileage reimbursement, must be turned over to the city. VICTIM OR WITNESS LEAVE An employer must allow a victim or witness, who is subpoenaed or requested by the prosecutor to attend court for the purpose of giving testimony, to attend criminal proceedings related to the victim’s case. Additionally, a victim of a violent crime, as well as the victim’s spouse or immediate family member (immediate family member includes parent, spouse, child or sibling of the employee) may have reasonable 54 12/2024 time off from work to attend criminal proceedings related to the victim’s case. An employee must give at least 48 hours advance notice to the city of their need to be absent unless it is impracticable, or an emergency prevents them from doing so. The city may request verification that supports the employee’s reason for being absent from the workplace. ADMINISTRATIVE LEAVE Under special circumstances, an employee may be placed on administrative leave pending the outcome of an internal or external investigation. The leave may be paid or unpaid, depending on the circumstances, as determined by the city administrator with the approval of the City Council. SCHOOL CONFERENCE & ACTIVITIES LEAVE Any employee may take unpaid leave for up to a total of sixteen (16) hours during any 12- month period to attend school conferences or classroom activities related to the employee’s child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non-work hours. When the leave cannot be scheduled during non-work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the city. Employees may choose to use vacation leave hours for this absence but are not required to do so. FAMILY AND MEDICAL LEAVE See the City of Lake Elmo Family Medical Leave Policy in this personnel policy. MINNESOTA PAID LEAVE See the City of Lake Elmo Minnesota Paid Leave Policy in this personnel policy. PREGNANCY AND PARENTING LEAVE All employees are entitled to take an unpaid leave of absence under the Pregnancy and Parenting Leave Act of Minnesota. Female employees for prenatal care, or incapacity due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent in conjunction with after the birth or adoption of a child is eligible for up to 12 weeks of unpaid leave and must begin within twelve (12) months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within 12 months after the child leaves the hospital. Employees should provide reasonable notice, which is at least 3 days. If the leave must be taken in less than three days, the employee should give as much notice as practicable. In the case of both spouses working for the same employer, each eligible employee is entitled to 12 weeks of parental leave per 12- month period. Employees are required to use accrued sick leave and may use vacation leave during Parenting Leave. If the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. Adoptive parents will be given the same opportunities for leave as biological parents. The leave must be for the purpose of arranging the child’s placement or caring for the child after placement. Such leave must begin shortly before or at the time of the child’s placement in the adoptive home. Formatted: Font: Bold 55 12/2024 Effective July 1, 2023, the city will inform employees of their parental leave rights at the time of hire and when an employee makes an inquiry about or requests parental leave. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting parental leave rights or remedies. BONE MARROW/ORGAN DONATION LEAVE Employees working an average of 20 or more hours per week may take paid leave, not to exceed 40 hours, unless agreed to by the city, to undergo medical procedures to donate bone marrow or an organ. The 40 hours is over and above the amount of accrued time the employee has earned. The city may require a physician’s verification of the purpose and length of the leave requested to donate bone marrow or an organ. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting bone marrow or organ donation leave rights or remedies. Reasonable Accommodations for Health Conditions Relating to Pregnancy The city will attempt to provide a pregnant employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth without notice of a licensed health care provider or certified doula: • More frequent or longer restroom, food, and water breaks • Seating • Limits on lifting over 20 pounds Additionally, the city will provide reasonable accommodations, including, but not limited to, temporary leaves of absence, modification in work schedule or job assignments, and limits to lifting to an employee for health conditions related to pregnancy or childbirth upon request, with the notice of a licensed health care provider or certified doula, unless such accommodations impose an undue hardship on the city. The city will engage in an interactive process concerning an employee’s request for a reasonable accommodation. Following state law, no employee is required to take a leave of absence for a pregnancy nor accept a pregnancy accommodation. The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting reasonable accommodations pregnancy rights, or remedies. LACTATION BREAKS Lactating employees will be provided reasonable paid break times (which may run concurrently with already provided break times) to express milk. The city will provide a clean, private and secure room (other than a bathroom) as close as possible to the employee’s work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting nursing rights or remedies. Light Duty/Modified Duty Assignment This policy is to establish guidelines for temporary assignment of work to temporarily disabled employees 56 12/2024 who are medically unable to perform their regular work duties. Light duty is evaluated by the city administrator on a case-by-case basis. This policy does not guarantee assignment to light duty. Such assignments are for short-term, temporary disability-type purposes; assignment of light duty is at the discretion of the city administrator. The city administrator reserves the right to determine when and if light duty work will be assigned. When an employee is unable to perform the essential requirements of his/her job due to a temporary disability, he/she will notify the administrative services director in writing as to the nature and extent of the disability and the reason why he/she is unable to perform the essential functions, duties, and requirements of the position. This notice must be accompanied by a physician’s report containing a diagnosis, current treatment, and any work restrictions related to the temporary disability. The notice must include the expected time frame regarding return to work with no restrictions, meeting all essential requirements and functions of the city’s job description along with a written request for light duty. Upon receipt of the written request, the administrative services director is to forward a copy of the report to the city administrator. The city may require a medical exam conducted by a physician selected by the city to verify the diagnosis, current treatment, expected length of temporary disability, and work restrictions. It is at the discretion of the city administrator whether or not to assign light duty work to the employee. Although this policy is handled on a case-by-case basis, light duty will not generally be approved beyond six months. If the city offers a light duty assignment to an employee who is out on workers’ compensation leave, the employee may be subject to penalties if he/she refuses such work. The city will not, however, require an employee who is otherwise qualified for protection under the Family and Medical Leave Act to accept a light duty assignment. The circumstances of each disabled employee performing light duty work will be reviewed regularly. Any light duty/modified work assignment may be discontinued at any time. WORK COMP INJURY OR ILLNESS All employees are required to report any job-related illnesses or injuries to their supervisor immediately (no matter how minor). If a supervisor is not available and the nature of injury or illness requires immediate treatment, the employee is to go to the nearest available medical facility for treatment and, as soon as possible, notify his/her supervisor of the action taken. In the case of a serious emergency, 911 should be called. If the injury is not of an emergency nature, but requires medical attention, the employee will report it to the supervisor and make arrangements for a medical appointment. Workers’ compensation benefits and procedures to return to work will be applied according to applicable state and federal laws. 57 12/2024 #226 FAMILY MEDICAL LEAVE (FMLA)(FEDERAL) To qualify to take FMLA leave under this policy, an employee must meet all the following conditions: • Have worked for the City for 12 months (or 52 weeks) before the date the leave is to commence unless the break was due to National Guard or Reserve military service obligation. The 12 months or 52 weeks need not have been consecutive; however, the City will not consider any service 7 years prior to the employee’s most recent hire date. • Have worked at least 1,250 hours during the 12-month period prior to the date when the leave is requested to commence. The principles established under the Fair Labor Standards Act (“FLSA”) determine the number of hours worked by an employee. TYPES OF LEAVE COVERED BY FMLA Leave will be granted to all eligible employees for any of the following reasons: • The birth of a child, including prenatal care, or placement of a child with the employee for adoption or foster care; • To care for a spouse, child, or parent who has a serious health condition; • Due to a serious health condition that makes the employee unable to perform the essential functions of the position; • A covered military member’s active duty or call to duty or to care for a covered military member (Military Caregiver and Qualified Exigency Leave) (described below). DEFINITIONS Spouse – does not include domestic partners or common-law spouses. Caring for a covered family member includes psychological as well as physical care. It also includes acquiring care and sharing care duties. An eligible “child,” with some exceptions, is under 18 years of age. Parent – Includes a biological parent or a person who was charged with parental rights, duties, and responsibilities over the employee when the employee was under the age of 18. Serious Health Condition – means an illness, injury, impairment, or physical or mental condition that involves one of the following: • Hospital Care: Any period of incapacity or treatment connected with inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility; • Pregnancy: Any period of incapacity due to pregnancy, prenatal medical care or childbirth; • Absence Plus Treatment: A period of incapacity of more than three consecutive calendar days that also involves continuing treatment by or under the supervision of a health care provider. • Chronic Conditions Requiring Treatments: An incapacity from a chronic condition that requires periodic visits for treatment by a health care provider, continues over an extended period of time, and may cause episodic rather than a continuing period of incapacity; • Permanent/Long-Term Conditions Requiring Supervision • Multiple Treatments: Any period of absence to receive multiple treatments (including any period of recovery therefrom) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider. LENGTH AND AMOUNT OF LEAVE The length of FMLA leave is not to exceed twelve (12) weeks in any twelve (12) month period. The leave year is calculated based on a fixed or calendar date basis. The entitlement to FMLA leave for the birth or placement of a child for adoption expires twelve (12) months after the birth or placement of that child. HOW LEAVE MAY BE TAKEN FMLA leave may be taken for 12 (or less) consecutive weeks, may be used intermittently (a day periodically 58 12/2024 when needed), or may be used to reduce the workweek or workday, resulting in a reduced hour schedule. In all cases, the leave may not exceed a total of 12 work weeks. Intermittent leave may be taken when medically necessary for the employee’s serious health condition or to care for a seriously ill family member. Intermittent leave must be documented in the medical certification form as medically necessary. If an employee is taking intermittent leave or leave on a reduced schedule for planned medical treatment, the employee must make a reasonable effort to schedule the treatment so as to not disrupt the City’s business. In instances when intermittent or reduced schedule leave for the employee or employee's family member is foreseeable or is for planned medical treatment, including recovery from a serious health condition, the City may temporarily transfer an employee to an available alternative position with equivalent pay and benefits if the alternative position would better accommodate the intermittent or reduced schedule. Intermittent/reduced scheduled leave may be taken to care for a newborn or newly placed adopted or foster care child only with the City’s approval. PROCEDURE FOR REQUESTING LEAVE AND NOTICE All employees requesting FMLA leave must provide written or verbal notice of the need for the leave to the administrative services director. When the need for the leave is foreseeable, the employee must give verbal or written notice to their supervisor at least thirty (30) days before the date on which leave is to begin. If an employee fails to give thirty (30) days’ notice for a foreseeable leave with no reasonable explanation for the delay, the leave may be denied until thirty (30) days after the employee provides notice. If thirty (30) days’ notice cannot be given, the employee is required to give as much notice as practicable, including following required call-in procedures. The City requires an employee on FMLA leave to report periodically on the employee’s status and intent to return to work. CERTIFICATION AND DOCUMENTATION REQUIREMENTS For leave due to an employee’s serious health condition or that of an employee’s family member, the City will require the completion of a Medical Certification form by the attending physician or practitioner. The form must be submitted by the employee to the City Administrator within fifteen (15) calendar days after leave is requested. If the form is not submitted in a timely fashion, the employee must provide a reasonable explanation for the delay. Failure to provide medical certification may result in a denial or delay of the leave. When leave is due to an employee’s own serious health condition, a fitness for duty certification (FFD) will be required before an employee can return to work. Failure to timely provide such certification may eliminate or delay an employee’s right to reinstatement under the FMLA. If an employee is using intermittent leave and reasonable safety concerns exist regarding the employee’s ability to perform his or her duties, a FFD certificate may be required as frequently as every 30 days during periods when the employee has used intermittent leave. Recertification of leave may be required if the employee requests an extension of the original length 59 12/2024 approved by the City or if the circumstances regarding the leave have changed. Recertification may also be required if there is a question as to the validity of the certification or if the employee is unable to return to work due to the serious health condition. SECOND AND THIRD MEDICAL OPINIONS The City may require an employee obtain a second opinion from a provider which the City selects. If necessary to resolve a conflict between the original certification and the second opinion, the City may require the opinion of a third doctor. This third opinion will be considered final. An employee will be provisionally entitled to leave and benefits under the FMLA pending the second and/or third opinion. ANNUAL MEDICAL CERTIFICATION AND RECERTIFICATION Where the employee's need for leave due to the employee's own serious health condition lasts beyond a single leave year, the City will require employees to provide a new medical certification in each subsequent leave year. Such new medical certifications are subject to the provisions for authentication and clarification and second and third opinions. REINSTATEMENT Employees returning from Family and Medical Leave will be reinstated in the same position or a position equivalent in pay, benefits, and other terms and conditions of employment. GROUP HEALTH INSURANCE AND OTHER BENEFITS An employee granted leave under this policy will continue to be covered under the City's group health and dental insurance plan under the same conditions and at the same level of City contribution as would have been provided had the employee been continuously employed during the leave period. The employee will be required to continue payment of the employee portion of group insurance coverage while on leave. Arrangements for payment of the employee's portion of premiums must be made by the employee with the City. If there are changes in the City's contribution levels while the employee is on leave, those changes will take place as if the employee were still on the job. Rights to additional continued benefits will depend on whether leave is paid or unpaid. Any paid disability leave benefits (MN Paid Leave, Short Term Disability or Long Term Disability), sick leave, or compensatory time off available to employees for a covered reason (an employee’s serious health condition or a covered family member’s serious health condition, including worker’s compensation leave and Minnesota State Parenting Leave) will run concurrently with FMLA. FAILURE TO RETURN TO WORK AFTER FMLA Under certain circumstances, if the employee does not return to work at the end of the FMLA leave for at least 30 calendar days, the City may require the employee to repay the portion of the monthly cost paid by the City for group health plan benefits. The City may also require the employee to repay any amounts the City paid on the employee’s behalf to maintain benefits other than group health plan benefits. If the employee fails to pay the City a portion of the premiums for which they are responsible during the FMLA leave and the employee fails to return to work, coverage may end. Loss of coverage for failure to pay premiums is not a qualifying event for purposes of continuation coverage under COBRA. ACTIVITIES PROHIBITED DURING FMLA While on leave, an employee may not engage in activities (including employment) that have the same or similar requirements and essential functions of an employee’s current position. 60 12/2024 UNPAID MEDICAL LEAVE OF ABSENCE If an employee is ineligible for FMLA leave or has exhausted available FMLA leave benefits, it is the policy of the City to consider an employee’s request for a medical or personal leave of absence. The amount of medical leave available to each employee will be determined on a case-by-case basis depending on the position held, staffing requirements, the reasons for the leave, and the anticipated return-to-work date. Employees who take unpaid medical leave are not guaranteed to return to the same position held prior to taking leave. Employees seeking a medical leave of absence will be required to present medical documentation to support the need for the leave, on-going documentation to support the need for continued leave, and documentation to support a return to work. During Unpaid Medical Leave, employees will be expected to keep in regular contact with human resources. When you anticipate your return to work, please notify human resources of your expected return date at least one week before the end of your leave. Employees on an Unpaid Medical Leave of Absence may be subject to COBRA notice and continuation benefits and will be solely responsible for payment of the entire COBRA. Failure to keep in touch with management during your leave, failure to advise management of your availability to return to work, or failure to return to work following leave will be considered a voluntary resignation of your employment. FMLA – QUALIFIED EXIGENCY AND MILTARY CAREGIVER LEAVE Qualified Exigency Eligible employees (described above) whose spouse, son, daughter, or parent either has been notified of an impending call or order to covered active military duty or who is already on covered active duty may take up to 12 weeks of leave for reasons related to or affected by the family member’s call-up or service. The qualifying exigency must be one of the following: (1) short-notice deployment; (2) military events and activities; (3) childcare and school activities; (3) financial and legal arrangements; (5) counseling; (6) rest and recuperation; (7) post-deployment activities; (8) parental care; or (9) additional activities that arise out of active duty, provided that the employer and employee agree, including agreement on timing and duration of the leave. Military Caregiver Leave An employee eligible for FMLA leave (described above) who is the spouse, son, daughter, parent, or next of kin of a covered servicemember may take up to 26 weeks in a single 12-month period to care for that servicemember. The family member must be a current member of the Armed Forces (including a member of the National Guard or Reserves), who has a serious injury or illness incurred in the line of duty on active duty for which he or she is undergoing medical treatment, recuperation, or therapy, or otherwise is on outpatient status or on the temporary disability retired list. Eligible employees may not take leave under this provision to care for former members of the Armed Forces, former members of the National Guard and Reserves, or members on the permanent disability retired list. DEFINITIONS Son or daughter of a covered servicemember – is the covered servicemember’s biological, adopted, or foster child, stepchild, legal ward, or a child for whom the covered servicemember stood in loco parentis, and who is of any age. 61 12/2024 Parent of a covered servicemember – is a covered servicemember’s biological, adoptive, step, or foster father or mother, or any other individual who stood in loco parentis to the covered servicemember. This term does not include parents “in law.” Next of kin of a covered servicemember – Is the nearest blood relative, other than the covered servicemember’s spouse, parent, son, or daughter, in the following order of priority: blood relatives who have been granted legal custody of the servicemember by court decree or statutory provisions, brothers and sisters, grandparents, aunts and uncles, and first cousins, unless the covered servicemember has specifically designated in writing another blood relative as his or her nearest blood relative for purposes of military caregiver leave under the FMLA. When no such designation is made, and there are multiple family members with the same level of relationship to the covered servicemember, all such family members shall be considered the covered servicemember’s next of kin and may take FMLA leave to provide care to the covered servicemember, either consecutively or simultaneously. When such designation has been made, the designated individual shall be deemed to be the covered servicemember’s only next of kin. Covered active duty means: • “Covered active duty” for members of a regular component of the Armed Forces means duty during deployment of the member with the Armed Forces to a foreign country. • “Covered active duty” for members of the reserve components of the Armed Forces (members of the U.S. National Guard and Reserves) means duty during deployment of the member with the Armed Forces to a foreign country under a call or order to active duty in a contingency operation as defined in section 101(a)(13)(B) of Title 10 of the United States Code. Covered servicemember means: • An Armed Forces member (including the National Guard or Reserves) undergoing medical treatment, recuperation, or therapy or otherwise in outpatient status or on the temporary disability retired list, for a serious injury or illness”; or • A veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during the period of 5 years preceding the date on which the veteran undergoes that medical treatment, recuperation, or therapy. Serious injury or illness means: • In the case of a member of the Armed Forces (including a member of the National Guard or Reserves), means an injury or illness that was incurred by the member in line of duty on active duty in the Armed Forces (or existed before the beginning of the member’s active duty and was aggravated by service in line of duty on active duty in the Armed Forces) and that may render the member medically unfit to perform the duties of the member’s office, grade, rank, or rating; and • In the case of a veteran who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during a period when the person was a covered servicemember, means a qualifying (as defined by the Secretary of Labor) injury or illness incurred by a covered servicemember in the line of duty on active duty that may render the servicemember medically unfit to perform the duties of his or her office, grade, rank or rating. AMOUNT OF LEAVE – QUALIFIED EXIGENCY An eligible employee can take up to 12 weeks of leave for a qualified exigency. AMOUNT OF LEAVE – MILITARY CAREGIVER An eligible employee taking military caregiver leave is entitled to 26 work weeks of leave during a “single 12-month period.” The “single 12-month period” begins on the first day the eligible employee takes FMLA leave to care for a covered servicemember and ends 12 months after that date. 62 12/2024 Leave taken for any FMLA reason counts towards the 26-week entitlement. If an employee does not take all 26 workweeks of leave to care for a covered servicemember during this “single 12-month period,” the remaining part of the 26 workweeks of leave entitlement to care for the covered servicemember is forfeited. 29 C.F.R. § 825.127(e)(1) (2017). CERTIFICATION OF QUALIFYING EXIGENCY FOR MILITARY FAMILY LEAVE The City will require certification of the qualifying exigency for military family leave. The employee must respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification of Qualifying Exigency for Military Family Leave. CERTIFICATION FOR COVERED SERVICEMEMBER FOR MILITARY FAMILY LEAVE The City will require certification for the serious injury or illness of the covered servicemember. The employee must respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification for Serious Injury or Illness of Covered Servicemember. All other provisions of the FMLA policy, including Use of Paid Leave, Employee Status and Benefits During Leave, Procedure for Requesting Leave, and Benefits During Leave and Reinstatement, are outlined above in the FMLA policy. 63 12/2024 #227 MINNESOTA PAID LEAVE (MNPL) OVERVIEW The city provides time off to eligible employees who qualify for Minnesota Paid Leave (MNPL) benefits under Minnesota law. The city of Lake Elmo is compliant with the State of Minnesota’s Paid Leave program through use of a private party for administrating the program. MNPL benefits are funded through premium contributions payable to the third party provider. The premium cost will be split between the city and employee as follows: The city of Lake Elmo will pay 50% of the required premium and employees will pay 50% of the premium cost through payroll deductions starting January 1, 2026. All requirements of the State Plan will be met with the private plan. ELIGIBILITY Eligibility criteria for MNPL benefits are made by the State of Minnesota and will be complied with through our private provider . Generally, to be eligible for MNPL, you must: • Work at least 50% of the time from a location in Minnesota, including employees who work from home or spend time in other states occasionally. • Meet the financial eligibility requirements by having earned over a specific amount of wages as defined by under Minnesota law at the time of your requested leave. BENEFIT AMOUNT An employee's weekly MNPL benefits are calculated and determined by the Minnesota Department of Employment and Economic Development (DEED). LEAVE ENTITLEMENT AND USAGE The State of Minnesota or private provider may approve MNPL leave for the following conditions in a benefit year: • Up to 12 weeks of medical leave (for yourself) to take care of yourself for a serious health condition, including pregnancy, childbirth, recovery, or surgery. • Up to 12 weeks of family leave to: o Bond with a child through birth, adoption, or foster placement o Care for a family member with a serious health condition o Support a military family member called to active duty o Receive covered types of care for yourself or a family member because of domestic abuse, sexual assault, or stalking You can take both types of leave in the same year, but you cannot exceed 20 weeks total within a single benefit year. For example, an employee may be entitled to 12 weeks of family leave to bond with a child and another 8 weeks of medical leave for their serious health condition. Your benefit year starts the first day you take Paid Leave. There is no waiting period for MNPL if you are granted the benefit. MNPL INTERMITTENT LEAVE Employees may apply for intermittent leave in most cases, provided the leave is reasonable and appropriate to the needs of the individual requiring care. A) Eligibility In addition to the other eligibility requirements under the MN Paid Leave law, employees seeking intermittent leave must have at least eight hours of accumulated leave (unless more than 30 days have lapsed since taking the initial leave). B) Notice In situations where employees seek MNPL on an intermittent basis, employees must make a Formatted: Space After: 0 pt Formatted: Indent: Left: 0.25", Space After: 0 pt 64 12/2024 reasonable effort to provide written notice to the administrative services director of the need for intermittent leave before applying for MNPL benefits through the State program or private provider. As part of the notice, employees must provide the city with the following: 1) proposed intermittent leave schedule; and 2) a completed certification from a health care provider identifying the leave as necessary and a reasonable estimate of the frequency and duration and treatment schedule for the leave. C) Increments of Leave & Maximum Number of Hours Consistent with other forms of leave provided by the city, employees may take intermittent leave in increments of 15 minutes (24 hours for Firefighters). If eligible for intermittent leave, the city allows a maximum of 480 hours of intermittent leave in any calendar year. After reaching the maximum amount of allowed intermittent leave, employees may request continuous MNPL provided the continuous leave does not exceed the maximum amount of MNPL allowed by law. DEFINITIONS • Family member includes: o Spouse or partner o Child (including biological, adopted, step, or foster children, or a child you raise even if you are not legally related) o Parent or person who raised you o Sibling o Grandchild or grandparent o In-laws (including son, daughter, father, or mother) o Anyone close to you who depends on you like family, even if not related by blood • A serious health condition means a physical or mental illness, injury, impairment, condition, or substance use disorder. Taking care of yourself for this serious condition may involve evaluation, treatment, inpatient care, recovery, or not being able to perform regular work, attend school, or do regular daily activities. This includes childbirth, conditions related to pregnancy, or surgery. NOTICE Prior to starting a claim with the State or private provider, employees should reach out to Human Resources to notify your intention to take leave. If the need is foreseeable, we ask that you provide at least two-weeks notice prior to taking leave. If the leave is not foreseeable you will still be able to take leave under MNPL and we ask that you provide as much notice as possible. HOW TO APPLY FOR MINNESOTA PAID LEAVE After your leave has been discussed, you may apply for MNPL through our third party administrator, Mutual of Omaha. INTERACTION WITH OTHER LAWS AND BENEFITS MNPL will run concurrently with any leave and/or wage supplement for which you may be eligible for under local, state, or federal law which may include: Family and Medical Leave Act (FMLA) and/or Minnesota Women’s Economic Security Act (WESA) pregnancy and parenting leave. The city offers a short-term disability (STD) policy that may run concurrently and require its own filing requirement pursuant to the terms of the STD policy. Please see Human Resources for more information. STD payments may be reduced, pursuant to the terms of the STD policy, as a result of receiving state-paid or third party benefits. SUPPLEMENTING MNPL BENEFITS WITH ACCRUED PAID LEAVE Formatted: Font: Italic Formatted: Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Indent: Left: 0.25" Formatted: Font: Not Bold 65 12/2024 If you are receiving MNPL benefits, the city allows you to supplement, or "top off," your MNPL benefits with any accrued but unused paid leave. If you choose to supplement your MNPL benefits in this way, the combined weekly sum of MNPL benefits and city-provided paid leave benefits cannot exceed your Individual Average Weekly Wage (IAWW). For more information, contact Human Resources. MAINTAINING HEALTH COVERAGE DURING LEAVE Unless the employee revokes coverage while on MNPL, the city will continue to provide group health insurance coverage for an employee on MNPL under the same conditions as the coverage was provided before the employee took leave. You must continue to make timely payments of your share of the premiums for such coverage. If you are not using paid time off to cover part or all of the leave, you will be responsible for remitting your portion of health premiums to the city in order to ensure continuation of benefits. Group health insurance may be cancelled if an employee’s premium payment is 30 days late. Before terminating coverage, the city will provide written notice to the employee at least 15 days before the coverage is terminated listing the final date payment is due (30 days past the due date) to avoid cancellation and the date coverage will end if payment is not received. An employee's share of premium payments for their group health insurance coverage may, at the employee's option, be: 1. prepaid at or before the start of the leave in which your health deductions may be modified to accept the agreed upon amounts and cadence of premium deductions; 2. arranged to write a check every 2-4 weeks (depending on the agreement) for the duration that the employee may be out; 1. Coverage that lapses due to nonpayment of premiums will be reinstated immediately upon return to work without a waiting period. REINSTATEMENT Upon return from covered MNPL, you will be reinstated to your previous position or to an equivalent position, with the same status, pay, employment benefits, length-of-service credit, and seniority credit as of the date of leave as long as you have worked for the city for a minimum of 90 calendar days. Upon return to work, if it becomes evident that the employee is unable to perform the key essential functions of their position (with or without reasonable accommodation), the city may engage in an interactive process, consistent with the American with Disability Act (ADA) and/or Minnesota Human Rights Act (MHRA) and other applicable workplace policies, including workplace safety protocols, to determine appropriate next steps. RETALIATION The city will not interfere or retaliate against employees who request or take leave in accordance with the MN Paid Leave law. Formatted: Font color: Text 1 Formatted: Normal, No bullets or numbering Formatted: Font: Bold 66 12/2024 #230 EARNED SICK AND SAFE TIME (ESST) Earned Sick and Safe Time (ESST) is authorized absence from work with pay. This specific leave applies to all employees (including part-time, paid-on-call firefighters, seasonal, and temporary employees) performing work for at least 80 hours a year. This policy does not apply to council members, commissioners, interns, contractors, or volunteers. For purposes of this policy, a year is defined as a calendar year – January 1 to December 31. ESST may only be used for days when the employee has a scheduled shift and would otherwise have been at work. ACCRUAL OF ESST Full-time benefit eligible employees will be credited 48 hours of Earned Sick and Safe Time on January 1st, which are available for immediate use. Unused ESST will be paid out to the employee at the end of the calendar year. The cycle repeats each calendar year. Part-time non-benefited employees, paid-on-call firefighters, seasonal and temporary employees who work for the city at least eighty (80) hours in a year, will accrue ESST at a rate of one (1) hour per thirty (30) hours worked, up to a maximum of 48 hours of ESST per year. Unused ESST will not be paid out to the employee at the end of the calendar year. ESST USE The leave may be used as it is accrued in the smallest increment of time tracked by the city’s payroll system which is fifteen (15) minute increments, for the following circumstances: • An employee’s own: • Mental or physical illness, injury, or other health condition • Need for medical diagnosis, care or treatment, of a mental or physical illness • Injury or health condition • Need for preventative care • Closure of the employee's place of business due to weather or another public emergency • The employee's inability to work or telework because the employee is prohibited from working by the city due to health concerns related to the potential transmission of a communicable illness related to a public emergency, or seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, a communicable disease related to a public emergency and the employee has been exposed to a communicable disease or the city has requested a test or diagnosis. • Absence due to domestic abuse, sexual assault, or stalking of the employee provided the absence is to: - Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking - Obtain services from a victim services organization - Obtain psychological or other counseling - Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking - Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking • Care of a family member: • With mental or physical illness, injury or other health condition • Who needs medical diagnosis, care or treatment of a mental or physical illness, injury or other health condition • Who needs preventative medical or health care 67 12/2024 • Whose school or place of care has been closed due to weather or other public emergency • When it has been determined by health authority or a health care professional that the presence of the family member of the employee in the community would jeopardize the health of others because of the exposure of the family member of the employee to a communicable disease, whether or not the family member has actually contracted the communicable disease • Absence due to domestic abuse, sexual assault or stalking of the employee’s family member provided the absence is to: - Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking - Obtain services from a victim services organization - Obtain psychological or other counseling - Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking - Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking For Earned Sick and Safe Time purposes, family member includes an employee’s: • Spouse or registered domestic partner • Child, foster child, adult child, legal ward, child for whom the employee is legal guardian, or child to whom the employee stands or stood in local parentis • Sibling, step sibling or foster sibling • Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis when the employee was a minor child • Grandchild, foster grandchild or step grandchild • Grandparent or step grandparent • A child of a sibling of the employee • A sibling of the parent of the employee or • A child-in-law or sibling-in-law • Any of the above family members of a spouse or registered domestic partner • Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship • Up to one individual annually designated by the employee WEATHER EVENT EXCEPTION Consistent with Minnesota Statute § 181.9447, Subd. 12, an employee may not use sick and safe time for the “closure of the employee’s place of business due to weather or other public emergency or an employee’s need to care for a family member whose school or place of care has been closed due to weather or other public emergency.” if: 1. the employee's preassigned or foreseeable work duties during a public emergency or weather event would require the employee to respond to the public emergency or weather event. 2. the employee is a firefighter. ADVANCE NOTICE FOR USE OF ESST If the need for sick and safe leave is foreseeable, the city requires seven (7) days advance notice. However, 68 12/2024 if the need is unforeseeable, employees must provide notice of the need for Earned Sick and Safe time as soon as practicable. When an employee uses Earned Sick and Safe time for more than three two (32) consecutive days, the city may require appropriate supporting documentation (such as medical documentation supporting medical leave, court records or related documentation to support safety leave). However, if the employee or employee's family member did not receive services from a health care professional, or if documentation cannot be obtained from a health care professional in a reasonable time or without added expense, then reasonable documentation may include a written statement from the employee indicating that the employee is using, or used, Earned Sick and Safe Leave for a qualifying purpose. The city will not require an employee to disclose details related to domestic abuse, sexual assault, or stalking or the details of the employee’s or the employee’s family member’s medical condition. Per state law, the city will not require an employee using Earned Sick and Safe leave to find a replacement worker to cover the hours the employee will be absent. CARRY OVER OF ESST Employees are not eligible to carry over accrued but unused Earned Sick and Safe time into the following year. ESST hours will be paid out to the employee at the end of each year. RETALIATION PROHIBITED The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting Earned Sick and Safe Leave rights, requesting an Earned Sick and Safe Leave absence, or pursuing remedies. Further, the use of Earned Sick and Safe Leave will not be factored into any attendance point system the city may use. Additionally, it is unlawful to report or threaten to report a person or a family member’s immigration status for exercising a right under Earned Sick and Safe Leave. BENEFITS AND RETURN TO WORK PROTECTIONS During an employee’s use of Earned Sick and Safe Leave, an employee will continue to receive the city’s employer insurance contribution as if they were working, and the employee will be responsible for any share of their insurance premiums. An employee returning from time off using accrued Earned Sick and Safe Leave is entitled to return to their city employment at the same rate of pay received when their leave began, plus any automatic pay adjustments that may have occurred during the employee’s time off. Seniority during Earned Sick and Safe Leave absences will continue to accrue as if the employee has been continually employed. SEPARATION FROM EMPLOYMENT Upon separation from employment, Earned Sick and Safe Leave previously accrued but not used will not be paid out. When there is a separation from employment with the city and the employee is rehired again within 180 days of separation, previously accrued Earned Sick and Safe Leave that had not been used will be reinstated. An employee is entitled to use and accrue Earned Sick and Safe Leave at the commencement of reemployment. 69 12/2024 #235 VACATION LEAVE The city believes that time away from work is important to the health and well-being of our employees and as such, provides vacation leave for eligible employees. Vacation leave provides time away from the job for rest and recharging. As with all paid time off programs, the city needs to ensure that service to the public and work requirements are not adversely impacted. Vacation leave should be taken in fifteen (15) minute increments. Career firefighters should take vacation leave in twenty-four (24) hour increments. APPROVAL OR DENIAL Vacation leave must be approved by the employee’s supervisor and may be denied due to inadequate notice, the current business needs of the city, or interference with the city’s ability to perform public service. ACCRUAL Vacation hours are calculated and updated each biweekly pay period. An employee may not borrow against future vacation accruals or carry a negative vacation balance. Employees may use vacation hours in the same pay period in which it is earned. Vacation leave will not accrue during an unpaid leave of absence. If a regularly scheduled holiday falls during an employee’s vacation, it will not be considered vacation leave but holiday leave. To determine an employee’s vacation accrual rate, years of service will include all continuous time that the employee has worked at the city (including authorized leave, but excluding time worked in a temporary, seasonal position or internship). ACCRUAL RATES FOR VACATION LEAVE Years of Service Annual / Per Pay Period Accrual Rates 0-2 Years 123.50 hours/4.75 hours 3-5 years 156 hours /6.0 hours 6-10 Years 195 hours /7.50 hours 11-15 Years 221 hours/8.50 hours 16-24 Years 247 hours/9.5 hours 25 Years or More 260 hours/10 hours Full-time employees will earn vacation leave following the above schedule. Full-time employees may carry forward a balance of unused vacation leave from one year to the next; the maximum vacation leave carry-over from one plan year to the next is 240 hours. Part-time employees who work at least 18 hours per week regularly will accrue vacation time on a prorated basis of the full-time employee schedule.06 hours per hours worked. Part-time employees who work less than 18 hours per week regularly, temporary, seasonal employees, and interns will not earn or accrue vacation time. Career firefighters (who work 24-hour shifts and must take 24 hours of leave to take a shift off) will earn vacation leave in accordance with the schedule below: Formatted: Highlight 70 12/2024 ACCRUAL RATES FOR CAREER FIREFIGHTER VACATION LEAVE Years of Service Annual/ Per Pay Period Accrual Rates 0-2 Years 156 hour/6 hours bi-weekly 3-5 years 208 hours/8 hours bi-weekly 6-10 Years 260 hours/10 hours bi-weekly 11-15 Years 286 hours/11 hours bi-weekly 16-24 Years 312 hours/12 hours bi-weekly 25 Years or More 338 hours/13 hours bi-weekly Career Firefighters will earn vacation leave following the above schedule. Career Firefighters may carry forward a balance of unused vacation leave from one year to the next; the maximum vacation leave carry- over from one plan year to the next is 300 hours. VACATION CONVERSION OPTION Employees may reduce their vacation leave balance by up to 40 hours before year-end, by converting up to 40 vacation hours (total) to one or both of the following: 1) To the MSRS deferred compensation plan (subject to vacation IRS deferral limits), and/or 2) To a health savings account (subject to the IRS contribution limits) Applicable taxes will be withheld, and the conversion shall take place in conjunction with issuing the calendar year’s final paychecks. TERMINATION Employees leaving the city in good standing will receive 100 percent of their vacation leave balance as compensation (applicable taxes will be withheld) with their final pay. Employees have the option of directing part or all those dollars into 1.) the MSRS 457 deferred compensation plan (subject to IRS maximum deferral regulations and Minnesota law) or 2.) a health savings account (subject to IRS maximum contribution regulations). 71 12/2024 #236 VACATION TO SICK LEAVE DONATION The purpose of the vacation leave donation program is to allow employees to transfer vacation leave hours to an employee’s sick leave bank who has exhausted all their accrued sick leave and compensation time to use for medical leave or an unforeseen circumstance. This policy is not intended as a substitute for short- term or long-term disability coverage. This transfer occurs only upon the approval of the administrative services director. The Vacation Leave Donation Program serves as a short-term solution allowing employees to receive paid leave in the circumstances noted below: • Employee is unable to work because of a serious illness or injury. • Employee is required to provide care for a seriously ill or injured spouse, dependent child, or household member. • ELIGIBILITY: An employee may apply for the Program if they meet an established set of criteria. The employee must: 1. Be on non-probationary status. 2. Be a full-time benefits eligible employee. 3. Have exhausted all paid leave or be reasonably close to exhausting such paid leave. Donations may not be used retroactively (i.e. for pay periods prior to receiving the donation.) 4. For an employee requesting sick leave donation due to their own medical condition, they must be approved for a leave of absence under the city’s Family Medical Leave (FMLA) policy. For an employee requesting sick leave donation to care for a seriously ill or injured spouse, dependent child, or household member, they must obtain and submit medical documentation that verifies that a serious illness or injury necessitates absence from work for a minimum of five days. This qualifying period does not have to be consecutive. 5. Expect to return to employment with the city upon the conclusion of leave. 6. An employee receiving or expecting to receive worker’s compensation, or short-term or long-term disability benefits is not eligible to receive donated time. 7. An employee may only receive leave donations once per calendar year and may not receive more than a total of 30 workdays (240 hours) of donated leave for any single event. PROCEDURE FOR REQUESTING SICK LEAVE: 1. Employees, or a supervisor on behalf of the employee, may request sick leave donation through the Administrative Services Director. 2. Completed FMLA paperwork must be submitted to the administrative services director before the sick leave donation request will be approved. The forms must include the nature of the illness or injury and the expected date the employee will return to work. 3. The administrative services director will evaluate the sick leave donation request to determine eligibility. When such a request is received, the administrative services director may, if they approve the request, give notice to city employees of the donation request. 4. The recipient must sign a form agreeing to accept the donated hours. The recipient will be responsible for all applicable taxes on the dollar value paid for the donated hours. Formatted: Normal, Line spacing: single Formatted: Normal, No bullets or numbering Formatted: Normal, No bullets or numbering Formatted: Normal, No bullets or numbering 72 12/2024 DATA PRACTICES NOTICE: Any employee who seeks sick leave donation has the responsibility to provide reasonable medical documentation to show the need for sick leave donation. Compliance is voluntary; however, failure to provide the required information will result in a denial of the request. All information relating to the sick leave donation, including medical documentation, shall be maintained in a separate file and shall be treated as confidential medical records with access limited to those who need to be informed including, but not limited to, Directors/Supervisors, City Administrator, and City legal counsel. If the sick leave donation is approved, the all-staff request for donated sick leave hours will state the employee’s name and department. If the employee chooses, they may authorize the administrative services director to state the nature of the illness or injury in the request. Employees may also request that the sick leave donation request is sent only to that employee’s department. The employee acknowledges and agrees that the city is unable to control any discussion by the employee with their co-workers about the medical or personal information that caused the employee to request a leave donation. PROCEDURE FOR DONATING VACATION LEAVE: Employees may transfer their Vacation leave hours to another employee under the following conditions: 1. Employees requesting to donate vacation leave hours to an employee shall fill out a leave donation form and return it to the administrative services director. The form will be kept in the employee’s personnel file. All donations are strictly voluntary and confidential. 2. Only previously accrued vacation leave hours may be donated. Employees may not donate if the donation will cause the balance of their vacation leave bank to be less than 40 hours. 3. Before such transfer will be approved the proposed recipient of the transfer must have used all their accrued or usable sick leave and all their compensatory time. 4. Such transfer shall be on an hour-for-hour basis with no relation to the actual earnings of either the donor or the recipient. The donated hours used by an employee shall be paid at the regular rate of pay of the employee in need. 5. The minimum donation from a donor is (1) hour of vacation leave and the maximum donation is (40) hours of vacation leave. 6. When a transfer has been finalized following these rules and approved by the administrative services director, the Finance Department will be notified, and the necessary accounting action shall be taken to reflect such transfer. 7. Donations will not be reversed. By signing and submitting a donation form the employee is approving the finance department to remove the time from their vacation leave bank. Note: Leave eligibility will follow Minnesota State Law when applicable. No provisions of this policy, its administration, or any decision on eligibility and distribution of donated leave shall be subject to any problem resolution, grievance, arbitration or appeal procedure of any collective bargaining agreement or otherwise. Formatted: Normal, No bullets or numbering 73 12/2024 #240 EMPLOYEE RECOGNITION PURPOSE AND INTENT Beginning August 1, 2007, Minnesota Cities have authority under state law to conduct employee recognition programs under Minn. Stat. Sec. 15.46, 43A.17, 412.111. This policy is intended to set forth the objectives of the City of Lake Elmo’s employee recognition program and to provide for the expenditure of public funds as necessary to achieve these objectives in a manner consistent with the law. The objectives of the program are: 1. to increase morale and employee motivation; 2. to encourage loyalty and long-term retention of employees; and 3. to celebrate the accomplishments and service of retiring employees, to demonstrate the appreciation of the City Council, employees, and citizens of the City of Lake Elmo for the public service provided by all Lake Elmo employees. Employees eligible for recognition under this policy are regular full and part-time city employees, including all members of the Lake Elmo Fire Department. Seasonal employees are not eligible. SERVICE ANNIVERSARY AWARDS 1. Employees shall be presented with a certificate recognizing their years of service at the completion of five (5) years of service and upon every five years of additional service thereafter. The certificate shall be signed by the Mayor and the City Administrator and/or department head and any other supervisors designated by the department.. 2. The City Administrator, or designee, is directed to purchase suitable gift cards for this purpose for approximately $50.00 per every five (5) years of service. 3. The award shall be presented by the Mayor at a City Council meeting on a date as close as practical to the service anniversary date. RETIREMENT RECOGNITION 1. Employees who are retiring from service shall receive a gift commemorating their retirement. A suitable item with a value of $200 or less will be selected by the City Administrator. 2. The City will hold a retirement reception honoring the retiree. The City will contribute not more than $200.00 to the costs of refreshments for the reception, which will be held either in conjunction with the presentation of the award at a City Council meeting, or at another date and time to be determined upon consultation with the employee. The reception will be held at the city hall. 3. Should an employee choose not to participate in a retirement reception, no compensation shall be paid to the employee in lieu of the city contribution to the reception. 4. Retirement, for the purpose of this policy, shall be defined as meeting the qualifications for retirement under the rules of the Minnesota Public Employee Retirement Association (PERA) or of the Lake Elmo Firefighter Relief Association. OTHER RECOGNITION PROGRAMS 1. The City of Lake Elmo recognizes that the Lake Elmo Firefighter Relief Association may provide other awards and recognition to firefighters for their years of service or upon their retirement. The recognition program may include awards or events that do not meet the criteria for proper expenditure for public funds. No public funds shall be used for such programs, but the City supports their establishment and funding by the Relief Association to the extent consistent with the bylaws of the association and laws governing the use of such funds. 74 12/2024 2. The City may provide memorials, flowers, or other hospitalization gifts in an amount not to exceed $100.00 upon the hospitalization (of at least three (3) nights) or death of any City employee, council member or member of a City committee, commission or board. 3. The City of Lake Elmo, with coordination of the Environmental Committee, will recognize residents, community groups and/or businesses with Environmental Stewardship Awards. Recognition will include a certificate presented at a City Council meeting. 4. An annual event may be held to recognize the public service of City staff, Council members, and members of City committees, commissions and boards. The event must be preapproved by the City Council. An amount not to exceed $1000.00 will be provided for the annual event and must be expended as necessary to achieve the objectives of the City’s Employee Recognition Policies. Immediate family or significant others of City staff, Council members, or members of City committees, commissions or boards may attend the annual recognition event at their own cost. Expenditure of public funds to purchase alcohol for the annual recognition event shall not be permitted. 75 12/2024 #245 EMPLOYEE EDUCATION AND TRAINING The city promotes staff development as an essential, ongoing function needed to maintain and improve cost effective quality service to residents. The purposes for staff development are to ensure that employees develop and maintain the knowledge and skills necessary for effective job performance and to provide employees with an opportunity for job enrichment and mobility. The city will pay for the costs of an employee’s participation in training and attendance at professional conferences, if attendance is approved in advance under the following criteria and procedures: JOB RELATED TRAINING & CONFERENCES The subject matter of the training session or conference is directly job-related and relevant to the performance of the employee’s work responsibilities. Responsibilities outlined in the job description, annual work program requirements and training goals and objectives that have been developed for the employee will be considered in determining if the request is job-related. CLE or similar courses taken by an employee to maintain licensing or other professional accreditation will not be eligible for payment under this policy unless the subject matter relates directly to the employee’s duties, even though the employee may be required to maintain such licensing or accreditation as a condition of employment with the city. The supervisor and the city administrator are responsible for determining job-relatedness and approving or disapproving training and conference attendance. REQUESTS FOR TRAINING & CONFERENCES The request for participation in a training session or conference must be submitted in writing to the employee’s supervisor on the appropriate form. All requests must include an estimate of the total cost (training session, travel, meals, etc.) and a statement of how the education or training is related to the performance of the employee’s work responsibilities with the city. Payment information such as invoices, billing statements, etc., regarding the conference or training should be forwarded to accounting for prompt payment. OUT OF STATE TRAVEL Attendance at training or conferences out of state is approved only if the training or conference is not available locally. All requests for out of state travel are reviewed for approval/disapproval by the city administrator. COMPENSATION FOR TRAVEL & TRAINING TIME Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the federal Fair Labor Standards Act. Travel and other related training expenses will be reimbursed subject to the employee providing necessary receipts and appropriate documentation. MEMBERSHIPS AND DUES The purpose of memberships to various professional organizations must be directly related to the betterment of the services of the city. Normally, one city membership per agency, as determined by the city administrator is allowed, providing funds are available. 76 12/2024 Upon separation of employment, individual memberships remain with the city and are transferred to another employee by the supervisor when possible. TRAVEL AND MEAL ALLOWANCE If employees are required to travel outside of the area in performance of their duties as a city employee, they will receive reimbursement of expenses for meals, lodging and necessary expenses incurred. In no case will city funds be used to pay for, or reimburse, for events sponsored by or affiliated with political parties. The city will not reimburse employees for meals connected with training or meetings within city limits, unless the training or meeting is held as a breakfast, lunch or dinner meeting. The city will also not reimburse employees for the costs for travel of family members. Employees who find it necessary to use their private automobiles for city travel and who do not receive a car allowance will be reimbursed at the allowable IRS rate. Expenses for meals, including sales tax and gratuity, will be reimbursed according to this policy. No reimbursement will be made for alcoholic beverages. Meal expenses will be reimbursed at the GSA rate. Employees must present itemized documentation with reimbursement requests. A full reimbursement, over the maximum defined, may be authorized if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. 77 12/2024 #250 OUTSIDE EMPLOYMENT The potential for conflicts of interest is lessened when individuals employed by the City of Lake Elmo regard the city as their primary employment responsibility. Outside employment is to be reported to the employee’s immediate supervisor. If a potential conflict exists based on this policy or any other consideration, the supervisor will consult with the city administrator. Any city employee accepting employment in an outside position that is determined by the city administrator to conflict with the employee’s city job will be required to resign from the outside employment or may be subject to discipline up to and including termination. For this policy, outside employment refers to any non-city employment or consulting work for which an employee receives compensation, except for compensation received in conjunction with military service or holding a political office or an appointment to a government board or commission that is compatible with city employment. The following is to be considered when determining if outside employment is acceptable: • Outside employment must not interfere with a full-time employee’s availability during the city’s regular hours of operation or with a part-time employee’s regular work schedule. • Outside employment must not interfere with the employee’s ability to fulfill the essential requirements of his/her position. • The employee must not use city equipment, resources or staff in the course of outside employment. • The employee must not violate any city personnel policies because of outside employment. • The employee must not receive compensation from another individual or employer for services performed during hours for which he/she is also being compensated by the city. Work performed for others while on approved paid time off or compensatory time is not a violation of policy unless that work creates the appearance of a conflict of interest. Departments may establish more specific policies as appropriate, subject to the approval of the city administrator. City employees are not permitted to accept outside employment that creates either the appearance of or the potential for a conflict with the development, administration or implementation of policies, programs, services or any other operational aspect of the city. 78 12/2024 #225 CITY DRIVING This policy applies to all employees who drive a vehicle on city business at least once per month, whether driving a city-owned vehicle or their own personal vehicle. It also applies to employees who drive less frequently but whose ability to drive is essential to their job due to the emergency nature of the job. The city expects all employees who are required to drive as part of their job to drive safely and legally while on city business and to maintain a good driving record. The city will examine driving records once per year for all employees who are covered by this policy to determine compliance with this policy. Employees who lose their driver’s license or receive restrictions on their license are required to notify their immediate supervisor on the first workday after any temporary, pending or permanent action is taken on their license and to keep their supervisor informed of any changes thereafter. The city will determine appropriate action on a case-by-case basis. 79 12/2024 #256 CELLULAR PHONE USE This policy is intended to define acceptable and unacceptable uses of city-issued cellular telephones. Its application is to ensure cellular phone usage is consistent with the best interests of the city without unnecessary restrictions of employees in the conduct of their duties. This policy will be implemented to prevent the improper use or abuse of cellular phones and to ensure that city employees exercise the highest standards of propriety in their use. Cellular telephones are intended for the use of city employees in the conduct of their work for the city. Supervisors are responsible for the cellular telephones assigned to their employees and will exercise discretion in their use. Nothing in this policy will limit supervisor discretion to allow reasonable and prudent personal use of such telephones or equipment provided: • Its use in no way limits the conduct of work of the employee or other employees. • No personal profit is gained, or outside employment is served. • All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cellphones at all times. Employees whose job responsibilities include regular or occasional driving and who are issued a cellphone for business use are expected to refrain from using their phone while driving. Safety must come before all other concerns. Regardless of the circumstances and in accordance with Minnesota law, employees are required to use hands-free operations or pull off into a parking lot and safely stop the vehicle before placing or accepting a call. • Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eyes on the road while driving at all times. Special care should be taken in situations where there is traffic or inclement weather, or the employee is driving in an unfamiliar area. Hands-free equipment will be provided with city-issued phones to facilitate the provisions of this policy. • Reading/sending text messages, making or receiving phone calls, emailing, video calling, scrolling/typing, accessing a webpage, or using non-navigation applications while driving is strictly prohibited. • In accordance with State law, there is an exception to hands free cell phone operations to obtain emergency assistance to report a traffic accident, medical emergency or serious traffic hazard or prevent a crime from being committed. There is also a state law exception for authorized emergency vehicles while in the performance of official duties. • Employees who are charged with traffic violations resulting from the use of their phone while driving will be solely responsible for all liabilities that result from such actions. See above “City Driving Policy” for more information on reporting driver’s license restrictions”. Regardless of who pays the bill, cell phone records about city business are subject to the Minnesota Government Data Practices Act. What this means is that if a request were received, the city would be under the obligation to determine what information is public data and what information is private data and would need access to the employee’s phone records and possibly the phone itself to provide the data that is being requested. Therefore, the best practice is to limit usage of personal cell phones for city business to that which is truly necessary or be prepared to produce your cell phone and the associated records if needed. An employee will not be reimbursed for business-related calls without prior authorization from his/her supervisor. Supervisors may also prohibit employees from carrying their own personal cell phones during 80 12/2024 working hours if it interferes with the performance of their job duties. Use of public resources by city employees for personal gain and/or private use including, but not limited to, outside employment or political campaign purposes, is prohibited and subject to disciplinary action which may include termination and/or criminal prosecution, depending on the circumstances. Incidental and occasional personal use may be permitted with the consent of the supervisor. Personal calls will be made or received only when necessary. Such calls must not interfere with working operations and are to be completed as quickly as possible. In cases where the city does not regard accounting for personal calls to be unreasonable or administratively impractical due to the minimal cost involved, personal calls made by employees on a city-provided cellular phone must be paid for by the employee through reimbursement to the city based on actual cost listed on the city’s phone bill. PROCEDURES It is the objective of the City of Lake Elmo to prevent and correct any abuse or misuse of cellular telephones through the application of this policy. Employees who abuse or misuse such telephones may be subject to disciplinary action. RESPONSIBILITY The city administrator, or designee, will have primary responsibility for implementation and coordination of this policy. All supervisors will be responsible for enforcement within their departments. 81 12/2024 #257 SAFETY The health and safety of each employee of the city and the prevention of occupational injuries and illnesses are of primary importance to the city. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and will establish safety policies and procedures for each department. Adherence to these policies is the responsibility of each employee. Overall administration of this policy is the responsibility of each supervisor. SAFETY EQUIPMENT & GEAR Where safety equipment is required by federal, state, or local rules and regulations, it is a condition of employment that such equipment be worn by the employee. UNSAFE BEHAVIOR Supervisors are authorized to send an employee home immediately when the employee’s behavior violates the city’s personnel policies, department policies, or creates a potential health or safety issue for the employee or others. REPORTING ACCIDENTS AND ILLNESSES Both Minnesota workers’ compensation laws and the state and federal Occupational Safety and Health Acts require that all on the job injuries and illnesses be reported as soon as possible by the employee, or on behalf of the injured or ill employee, to his/her supervisor. The employee’s immediate supervisor is required to complete a First Report of Injury and any other forms that may be necessary related to an injury or illness on the job. ACCESS TO GENDER SEGREGATED AREAS With respect to all restrooms, locker rooms or changing facilities, employees will have access to facilities that correspond to their affirmed gender identity, regardless of their sex at birth. In any gender‐segregated facility, any employee who is uncomfortable using a shared facility, regardless of the reason, will, upon the employee’s request, be provided with an appropriate alternative. This may include, for example, addition of a privacy partition or curtain, provision to use a nearby private restroom or office, or a separate changing schedule. However, the city will not require a transgender or gender diverse employee to use a separate, nonintegrated space, unless requested by the transgender or gender diverse employee, because it may publicly identify or marginalize the employee as transgender. Under no circumstances may employees be required to use sex‐segregated facilities that are inconsistent with their gender identity. 82 12/2024 #260 DRUG & ALCOHOL – FREE WORKPLACE It is the policy of the City of Lake Elmo to maintain a drug and alcohol-free work environment that is safe and productive for employees, its citizens, and others doing business with the City. The unlawful use, possession, purchase, sale, or distribution of, or being under the influence of any illegal drug or controlled substance while on City premises or while performing services for the City is strictly prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. The City of Lake Elmo also prohibits reporting to work or performing work duties under the influence of alcohol and cannabis or consuming alcohol and cannabis while on duty or during work hours. In addition, the City prohibits off-premises abuse of alcohol, cannabis, and controlled substances, as well as the possession, use, or sale of illegal drugs, when these activities adversely affect job performance, job safety, or the City’s reputation in the community. Employees are expected and required to report to work on time and in appropriate mental and physical condition. It is the city’s intent and obligation to provide a drug- free, alcohol- free, safe, and secure work environment. The city recognizes drug abuse as a potential health, safety, and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans as appropriate and may contact the administrative services director for other resources. THE CITY OF LAKE ELMO PROHIBITS THE FOLLOWING: • No employee shall report to work under the influence of alcohol, cannabis, controlled Substances, or other drugs which affect their alertness, coordination, reaction, response, judgment, decision- making, or safety. • No employee shall operate, use, or drive any equipment, machinery, or vehicle of the City while under the influence of alcohol, cannabis, controlled substances or other mood-altering drugs. Such employee is under an affirmative duty to immediately notify their supervisor that they are not in an appropriate mental or physical condition to operate, use, or drive the City’s equipment or vehicles. • No employee shall unlawfully manufacture, distribute, dispense, possess, transfer, or use a controlled substance in the workplace or wherever the City’s work is being performed. • Engaging in off-duty sale, purchase, transfer, use or possession of illegal drugs or controlled substances may have a negative effect on an employee’s ability to perform their work for the City. In such circumstances, the employee is subject to discipline. • When an employee is taking medically authorized drugs or other substances which may alter job performance, the employee is under an affirmative duty to notify the appropriate supervisor of their temporary inability to perform the job duties of their position. To ensure compliance with this policy, please refer to the City of Lake Elmo’s Drug, Alcohol, and Cannabis Testing Policy for more information. Notwithstanding any provision herein, this policy will be enforced at all times in accordance with applicable state and local law. Any employee violating this policy is subject to discipline, up to and including termination. Employees must, as a condition of employment, abide by the terms of this policy and must report any conviction under a criminal drug statute for violations occurring on or off work premises while conducting city business. A report of the conviction must be made within five (5) days after the conviction as required by the Drug-Free Workplace Act of 1988. 83 12/2024 #261 WEAPONS Weapons are defined to include all legal or illegal firearms, switchblade knives, or any other object that has been modified to serve as a weapon or that has the primary purpose of serving as a weapon. Possession or use of a dangerous weapon is prohibited on city property, in city vehicles, or in any personal vehicle which is being used for city business. This includes employees with valid permits to carry firearms. The following exceptions to the dangerous weapons prohibition are as follows: • Employees legally in possession of a firearm for which the employee holds a valid permit, if required, and said firearm is secured within an attended personal vehicle or concealed from view within a locked unattended personal vehicle while that person is working on city property. • A person who is showing or transferring the weapon or firearm to a police officer as part of an investigation. • Police officers and employees who are in possession of a weapon or firearm in the scope of their official duties. 84 12/2024 #300 SEPARATION FROM SERVICE VOLUNTARY RESIGNATIONS Employees wishing to leave the city service in good standing must provide a written resignation notice to their supervisor, at least ten (10) working days before leaving. The City requests but does not require Exempt employees to give thirty (30) calendar days’ notice. The written resignation must state the effective date of the employee’s resignation. No more than two (2) leave days may be used during the employee’s notice period and cannot be used as the last two days of employment. The employee’s last day of performing work (except when on an approved leave of absence) will be considered the employee’s termination date. The City reserves the right to accept some, all, or none of the employee’s notice and release an employee before completing their notice period. Unauthorized absences from work for a period of three consecutive workdays may be considered as resignation without proper notice. Failure to comply with this procedure may be cause for denying payout of the employee’s PTO and any future employment with the city. INVOLUNTARY TERMINATION In accordance with the “at-will” status of all City Employees, the City retains the right to discharge an employee with or without notice. DEATH Upon the death of an employee, separation pay (described below) is paid via direct deposit as required in the Payroll and Compensation policy of this manual. SEPARATION PAY Upon separation of employment with the City, employees will be paid for all hours worked through the last day of employment as well the dollar value of remaining earned and unused compensation and vacation leave on their final paycheck, paid by direct deposit. The amount is determined by multiplying the employee’s current hourly rate by the number of accrued but unused paid time off hours. 85 12/2024 #310 GRIEVANCE PROCEDURE Any dispute between an employee and the city relative to the application, meaning, or interpretation of these personnel policies will be settled in the following manner: Step 1: The employee must present the grievance in writing, stating the nature of the grievance, the date at which the incident allegedly occurred, the facts on which it is based, the provision or provisions of the personnel policies allegedly violated, and the remedy requested, to the proper supervisor within twenty (20) days after the alleged violation or dispute has occurred. The supervisor will respond to the employee in writing within ten (10) days. Step 2: If the grievance has not been settled in accordance with Step 1, it must be presented in writing, stating the nature of the grievance, the date at which the incident allegedly occurred, the facts on which it is based, the provision or provisions of the Personnel Policies allegedly violated, and the remedy requested, by the employee to the city administrator within five (5) days after the supervisor’s response is due. The city administrator or their designee will respond to the employee in writing within ten (10) calendar days. The decision of the city administrator is final for all disputes with exception of those specific components in a performance evaluation subject to a challenge through the Minnesota Department of Administration. WAIVER If a grievance is not presented within the time limits set forth above, it will be considered “waived.” If a grievance is not appealed to the next step in the specified time limit or any agreed extension thereof, it will be considered settled based on the city’s last answer. If the city does not answer a grievance or an appeal within the specified time limits, the employee may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the city and the employee without prejudice to either party. The following actions are not grievable: • While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable, other performance evaluation data, including subjective assessments, are not. • Pay increases or lack thereof; and • Merit pay awards. The above list is not meant to be all-inclusive or exhaustive. STAFF REPORT DATE:December 16, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Director AGENDA ITEM: Pay Grade Realignment-Public Works Positions CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: Staff recently conducted an internal review of several Public Works positions in accordance with the City of Lake Elmo’s Compensation Plan. Through regular review of positions our goal is to provide employees with equitable compensation, attract, retain, and motivate well-qualified individuals, and comply with Minnesota Pay Equity requirements. Staff also consulted with its classification and compensation consultant, Flaherty and Hood, P.A., to review several Public Works positions within the City’s pay structure to determine the appropriateness of their respective points under the City’s job evaluation system (SAFE) and corresponding pay grades. The reviews concluded that the current job duties of PW Operator I, PW Operator II, PW Operator III, and PW Lead Operator align with higher points and a corresponding higher pay grade than initially assigned. A market analysis for all positions within the City’s pay structure is planned and budgeted for 2026. ISSUE BEFORE COUNCIL: Does the City Council support and approve the realignment of PW Operator I, PW Operator II, PW Operator III, and PW Lead Operator effective January 1, 2026? PROPOSAL DETAILS/ANALYSIS: The City of Lake Elmo’s compensation plan provides for internal review of position realignment using the City’s job evaluation system (SAFE). The duties and responsibilities of the affected positions remain unchanged. But, a review of physical working conditions under the SAFE system of these positions establish they are heavy – not medium as previously established. Accordingly, the points under the SAFE system warrant an increase. These adjustments are not reclassifications under the SAFE system and are not market adjustments. Instead, they are pay grade realignment of each position within the pay plan to ensure consistency with SAFE evaluation point factors and internal equity. This approach and change supports the City’s compensation philosophy by promoting internal equity, external competitiveness, and compliance with Minnesota Pay Equity requirements, as well as providing competitive pay for recruitment and retention of employees. Proposed positions changed: PW Operator I-current grade 3, proposed grade 4 PW Operator II-current grade 4, proposed grade 5 PW Operator III-current grade 5, proposed grade 6 PW Lead Operator-current grade 6, proposed grade 7 FINANCIAL IMPACT: The realignment of the PW positions has been included in the 2026 budget. RECOMMENDATION: If removed from the consent agenda “Motion to approve a pay grade realignment for Public Works Operator and Lead position.” ATTACHMENTS: Lake Elmo’s Compensation Plan City of Lake Elmo Compensation Plan _____________________________________________________________ I. PURPOSE: The City of Lake Elmo intends to establish, administer, maintain and regularly update an internal job evaluation hierarchy that is consistent with the Local Government Pay Equity Act. The city also intends to establish, administer, maintain and regularly update a pay structure covering all the jobs within the city and in line with the stated compensation strategy. The pay structure is reviewed regularly to ensure financial funding is available to administer the plan and that any changes in the plan are approved by the City Council. In addition, the city intends to maintain supplemental benefits (insurance, holiday/paid time off schedules, etc.) that meet state and federal laws, are competitive with the market, and fit within the city’s financial budget. II. ADMINISTRATIVE GUIDELINES A. Participation This policy outlines the guidelines for all non-represented city positions excluding elected officials, temporary or seasonal positions and paid on call firefighters. Compensation for seasonal or temporary employees and paid on call firefighters will be set by the City Council at the time of hire, or on an annual basis. B. Key Objectives of the Classification and Compensation Plan • Attract and retain qualified employees to provide services to city residents. • Maintain a plan that is consistent with the city’s compensation strategy; equitable and competitive. • Maintain a plan that is clear and easy to communicate to city employees, • Maintain compliance with the Minnesota Local Government Pay Equity Act. • Maintain compliance with all applicable local, State and Federal laws and regulations that affect the plan. • To do so efficiently and effectively thereby being fiscally responsible to the interests of the taxpayer. C. Accountability for Administration of the Plan The City Council has authority over the plan and must provide the final approval before the plan is implemented. The City Administrator (with guidance from the Administrative Services Director) oversees the implementation and administration of the plan as approved by the City Council. D. Plan Updates The Administration department will annually review all aspects of the Plan to determine the degree to which it remains consistent with the city’s total compensation philosophy. Annual review of the Plan will include reviewing, verifying, and updating as necessary, the administrative guidelines, plan components, job descriptions, job evaluations, and salary ranges. Any recommended changes due to internal organization modifications, external market factors, strategic planning, administrative considerations, or other relevant issues will be proposed to City Council in a timely manner. The position grades and salary range and steps established by this plan must be annually confirmed by the City Council. III. COMPENSATION PLAN ELEMENTS: A. Objective The City intends to provide its employees equitable compensation and financial incentives, to the extent permitted by law, to promote the attainment of the highest levels of performance and organizational contribution. The City recognizes that the Compensation Plan is a key factor in the City’s ability to attract, retain, and motivate well-qualified individuals to participate in the achievement of its objectives. Therefore, the City of Lake Elmo’s Compensation Plan is based on the principles of internal and external pay equity. B. Job Classification Job Classification is the process of determining the rank/grade of position descriptions. The City shall utilize a point-factor job evaluation methodology. The City has adopted Baker-Tilly’s SAFE® system to classify job descriptions. C. Job Evaluation Through the City’s job evaluation process, the city ensures that appropriate relationships between classifications and jobs are established and maintained over time through the application of periodic job description review processes and reorganization studies, when appropriate. D. Salary Structure The Compensation Plan consists of fifteen (15) salary grades with a corresponding salary range for each grade. Salary ranges shall have a minimum and maximum step with eleven (11) steps in each grade. There is an increase of 34% from the minimum to the maximum step. For every position subject to this plan, compensation must be assigned using the salary range and grade classification. In determining or evaluating compensation levels, the Administrative Services Director must maintain a schedule of comparative compensation amounts for all positions covered under the plan. For non-union employees, the salary grade applicable to a job classification shall be determined by the grade assignment of the job evaluation profile. E. Market Comparison • The City Council will determine the appropriate market to be used in developing this plan and in supplemental compensation reviews. • The primary labor market is currently defined as ten to eighteen cities chosen based on: - Proximity of location - Similarity in the type of services being provided - Population size • From time-to-time the City may recommend that other comparators should be used, where information from the primary labor market is considered insufficient to attract/retain specific positions or classification groups. F. Market Analysis The City Administrator may approve a market analysis for a job classification as requested by a Department Director or initiated by the Administrative Services Director. When a market analysis for a specific job classification indicates that the assigned salary range mid-point deviates, positively or negatively, from the market by more than 10%, the job classification may be placed at an established salary range that most closely corresponds to the applicable market rate. All market adjustments will be re-evaluated on a regular basis. G. New Hires New employees may be hired at a wage up to the midpoint of the pay grade. The City Administrator or appropriate department head may recommend new employees be hired at a rate above the midpoint of the pay grade for their classification based upon qualifications and experience, subject to approval by the City Council. A probationary employee may advance to the next pay step after satisfactorily completing six months of employment which meets performance expectations, based upon a recommendation from their supervisor subject to approval of the City Administrator. The employee will then follow the annual increases as defined in Section H. H. Annual Increases Subject to Council approval of the compensation plan, every year on or about January 1st, regular employees who have completed their probationary period may advance to the next pay step after satisfactorily completing another year of employment which meets the performance expectations until they reach the grade maximum. New hires who are in their probationary period at the time of the annual increase will not move to the next pay step until their 6th month anniversary, however, they will move to the corresponding step in the new salary range, i.e., if they are at step 3 in the current plan they will move to step 3 in the next plan. If an employee does not have satisfactory performance, they will not advance to the next pay step and may be placed on a performance improvement plan. Determination of satisfactory performance must be recommended to the City Administrator by the immediate supervisor on forms prescribed by the Administrative Services Director. Employees who are at or above the grade maximum will receive the predetermined cost-of-living-adjustment (COLA) based on a satisfactory performance review. I. Promotion A promotion is defined as the selection of an internal candidate through the competitive process into a position at a higher salary range of classification. The employee’s salary increase will generally be about 10% of their current step per pay grade promoted. The salary increase will be capped at around 20%, and the employee will be placed at the closest corresponding step in the new salary grade. Adjustments will be based on internal equity considerations and approved by the Administrative Services Director. Employees placed into a new position through promotion will enter a 6-month probationary period and may advance to the next pay step after satisfactorily completing the probationary period. J. Demotion Involuntary An involuntary demotion is defined as a reassignment from one position to another, which has a lower salary range or classification because of a performance-based consequence or other disciplinary procedure. The employee’s salary is subject to adjustment on a case-by-case basis as approved by the City Administrator. Voluntary A voluntary demotion is defined as the selection of an internal candidate through the competitive process into a position at a lower salary range or classification. The employee’s salary reduction will generally be no greater than 10% of their current step per pay grade reduced. The salary reduction will be capped at 20%. The employee will be placed at the closest corresponding step in the new salary grade. Adjustments will be based on internal equity considerations and approved by the Administrative Services Director. Reorganization If a demotion is the result of a reorganization or unforeseen organization or structure changes and if the affected employee’s salary is above the new salary range maximum, the salary is frozen until such time as the salary is within the new salary range. K. Reclassification A reclassification is defined as movement to another salary grade because of approved changes in job duties significantly modifying the position responsibilities. The City ensures that job descriptions are evaluated as changes to services, processes, and related job duties occur. Department Directors may request that a job description be evaluated by the Administrative Services Director. Positions may be reclassified with no change in salary grade, upward (higher classification/salary grade) or downward (lower classification/salary grade). When a position is reclassified to a higher salary grade, employees are eligible for a salary increase and placement in the new salary range at their current step (with the increase capped at 20%). Reclassification downward generally results in no immediate change to the employee's salary. The employee’s salary will be placed in the closest corresponding step on the salary range. If the employee’s salary is above the salary range maximum for the new classification, the salary is frozen until such time as the salary is within the new salary range. When downward reclassification results in an employee's salary exceeding the maximum of the new salary range, the salary is not increased for any reason, including annual COLA increases, until such time that the salary is within the designated salary range. Reclassification of a job class does not change the employee’s anniversary date. L. Career Development Increases The City has developed a procedure to provide a step increase to recognize the attainment of career specific certifications, licenses, and developmental milestones that assure that the City’s career positions are paid comparable with those in the primary labor market. Such a structure enables existing employees in career jobs within the City to receive a step increase in addition to the annual increase and enables the City to target its pay to those employees who grow in skill and capability. Career Development Increases need to be recommended by the Department Director and approved by the City Administrator and Administrative Services Director and requested through the Completion of Career Development Request for Step Increase form. M. Modifications or Exceptions The City administrator may approve exceptions to the plan. These will generally involve internal and labor market equity considerations, salary adjustments, or unusual circumstances and will occur only upon the recommendation of the Administrative Services Director and upon approval of City Council. N. General Provisions Nothing within this compensation plan is a guarantee of employment and compensation, and nothing is to be construed as a commitment to continue the City of Lake Elmo Compensation Plan for more than one calendar year at a time. All components of this plan are set forth as guidelines to assist in establishing appropriate compensation. The provisions of this plan supersede all other compensation considerations. Compensation schedules will be maintained and updated as appendices to this plan following plan provisions. Appendix I: Position Grades Appendix II: Salary Range and Steps Effective 1/1/25 Department Job Title FLSA Status Grade Administration City Administrator Exempt 14 Fire Fire Chief Exempt 13 Public Works Public Works Director Exempt 13 Administration Director of Administrative Services Exempt 12 Finance Finance Director Exempt 12 Community Development Community Development Director Exempt 12 Fire Assistant Fire Chief/Fire Inspector Exempt 10 Public Works Assistant Public Works Director Exempt 10 Community Development Building Official Exempt 10 Finance Finance Coordinator Exempt 9 Community Development Senior City Planner Exempt 9 Administration City Clerk Exempt 8 Community Development Plan Reviewer Exempt 8 Community Development Building Inspector Non - Exempt 7 Public Works Lead Worker Non - Exempt 7 Community Development City Planner Non - Exempt 7 Adminitration Communications Coordinator Non - Exempt 7 Fire Firefighter Non - Exempt 5 Administration Deputy City Clerk Non - Exempt 5 Finance Payroll Clerk Non - Exempt 5 Public Works Operator I Non - Exempt 5 Public Works Operator II Non - Exempt 4 Community Development Permit Technician Non - Exempt 4 Finance Utility Billing Clerk Non - Exempt 4 Community Development Planning Assistant Non - Exempt 4 Public Works Operator III Non - Exempt 3 Public Works PW Maintenance Worker Non - Exempt 2 City of Lake Elmo Position Grades Grade/Step 1234567891011 1 $38,906 $40,073 $41,275 $42,514 $43,789 $45,103 $46,456 $47,849 $49,285 $50,764 $52,286 $18.70 $19.27 $19.84 $20.44 $21.05 $21.68 $22.33 $23.00 $23.69 $24.41 $25.14 2 $42,795 $44,078 $45,402 $46,764 $48,167 $49,613 $51,102 $52,635 $54,214 $55,841 $57,517 $20.57 $21.19 $21.83 $22.48 $23.16 $23.85 $24.57 $25.31 $26.06 $26.85 $27.65 3 $47,075 $48,488 $49,942 $51,441 $52,984 $54,574 $56,211 $57,897 $59,635 $61,424 $63,267 $22.63 $23.31 $24.01 $24.73 $25.47 $26.24 $27.02 $27.84 $28.67 $29.53 $30.42 4 $51,784 $53,337 $54,938 $56,586 $58,283 $60,032 $61,833 $63,688 $65,598 $67,566 $69,593 $24.90 $25.64 $26.41 $27.20 $28.02 $28.86 $29.73 $30.62 $31.54 $32.48 $33.46 5 $56,962 $58,671 $60,431 $62,244 $64,112 $66,036 $68,017 $70,057 $72,159 $74,324 $76,553 $27.39 $28.21 $29.05 $29.93 $30.82 $31.75 $32.70 $33.68 $34.69 $35.73 $36.80 6 $62,661 $64,541 $66,477 $68,471 $70,525 $72,640 $74,819 $77,063 $79,374 $81,756 $84,208 $30.13 $31.03 $31.96 $32.92 $33.91 $34.92 $35.97 $37.05 $38.16 $39.31 $40.48 7 $68,926 $70,993 $73,122 $75,316 $77,576 $79,904 $82,301 $84,771 $87,314 $89,932 $92,630 $33.14 $34.13 $35.16 $36.21 $37.30 $38.42 $39.57 $40.76 $41.98 $43.24 $44.53 8 $75,817 $78,092 $80,434 $82,847 $85,333 $87,894 $90,530 $93,246 $96,044 $98,925 $101,894 $36.45 $37.54 $38.67 $39.83 $41.03 $42.26 $43.52 $44.83 $46.17 $47.56 $48.99 9 $83,400 $85,902 $88,479 $91,133 $93,867 $96,683 $99,584 $102,571 $105,648 $108,818 $112,082 $40.10 $41.30 $42.54 $43.81 $45.13 $46.48 $47.88 $49.31 $50.79 $52.32 $53.89 10 $91,741 $94,493 $97,328 $100,247 $103,254 $106,351 $109,540 $112,828 $116,212 $119,699 $123,290 $44.11 $45.43 $46.79 $48.20 $49.64 $51.13 $52.66 $54.24 $55.87 $57.55 $59.27 11 $100,913 $103,940 $107,059 $110,270 $113,578 $116,986 $120,495 $124,110 $127,832 $131,667 $135,617 $48.52 $49.97 $51.47 $53.01 $54.60 $56.24 $57.93 $59.67 $61.46 $63.30 $65.20 12 $111,003 $114,333 $117,765 $121,298 $124,936 $128,685 $132,545 $136,521 $140,617 $144,836 $149,181 $53.37 $54.97 $56.62 $58.32 $60.07 $61.87 $63.72 $65.64 $67.60 $69.63 $71.72 13 $122,103 $125,766 $129,539 $133,426 $137,430 $141,553 $145,801 $150,175 $154,680 $159,320 $164,100 $58.70 $60.46 $62.28 $64.15 $66.07 $68.05 $70.10 $72.20 $74.37 $76.60 $78.89 14 $134,315 $138,344 $142,494 $146,770 $151,173 $155,709 $160,380 $165,192 $170,148 $175,252 $180,510 $64.57 $66.51 $68.51 $70.56 $72.68 $74.86 $77.11 $79.42 $81.80 $84.26 $86.78 15 $147,746 $152,179 $156,744 $161,447 $166,290 $171,279 $176,417 $181,710 $187,161 $192,776 $198,560 $71.03 $73.16 $75.36 $77.62 $79.95 $82.35 $84.82 $87.36 $89.98 $92.68 $95.46 2025 Salary Range and Steps Grant Contract Agreement State of Minnesota Doc Type: Contract/Grant SWIFT Contract Number: 277646 Agency Interest ID: 90810 Activity ID: PRO20250002 This Grant Contract Agreement is between the state of Minnesota, acting through its Commissioner of the Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 (“MPCA” or “State”), and City of Lake Elmo, a Minnesota municipal corporation, 3880 Laverne Avenue North, Lake Elmo, MN 55042 ("Grantee"). Recitals 1. Under Minnesota Statutes § 116.03, Subd. 2, the State is empowered to enter into this grant. 2. The City is authorized to enter into this grant under Minnesota Statutes § 412.211. 3. The State and City are in need of the City of Lake Elmo 3M Well 2 Operations and Maintenance (O&M) project, as part of the Conceptual Drinking Water Supply Plan (Conceptual Plan), to address Perfluoroalkyl Substances (PFAS) impacts to drinking water supplies in the East Metro area. 4. The Grantee represents that it is duly qualified and agrees to perform all services described in this Grant Contract Agreement to the satisfaction of the State. Grant Contract Agreement 1. Term of Grant Contract Agreement 1.1 Effective date: December 1, 2025, or the date the State obtains all required signatures, whichever is later. Per Minnesota Statutes § 16B.98, Subd. 5, the Grantee must not begin work until this Grant Contract Agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minnesota Statutes § 16B.98 Subd. 7, no payments will be made to the Grantee until this Grant Contract Agreement is fully executed. 1.2 Expiration date: December 31, 2026, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of terms. The following clauses survive the expiration or cancellation of this Grant Contract Agreement: Liability; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. 2. Grantee’s Duties The City will oversee the operations and maintenance of a Granular Activated Carbon Filter Water Treatment Plant (WTP) for PFAS removal to continue the full production use of Well 2. It will cover staff, utilities, maintenance and media exchanges as well as other expenses related to keeping the WTP running to treat for PFAS in drinking water. At the time of this Grant Contract Agreement, the 3M Settlement Co-Trustees determined that Attachment A, which is attached and incorporated into this Grant Contract Agreement, will serve as a guide for cost items when approving invoices submitted for Well #2 O&M reimbursement. When considering a grant extension, Attachment A must be revisited to incorporate data from 2025-2026. 3. Time The Grantee must comply with all the time requirements described in this Grant Contract Agreement. In the performance of this Grant Contract Agreement, time is of the essence and failure to meet a deadline date may be a Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 basis for a determination by the State’s Authorized Representative that the Grantee has not complied with the terms of the Grant Contract Agreement. The Grantee is required to perform all the duties cited within clause two “Grantee’s Duties” within the grant period. The State is not obligated to extend the grant period. 4. Consideration and Terms of Payment The consideration for all services performed by the Grantee pursuant to this Grant Contract Agreement shall be paid by the State as follows: 4.1 Compensation. The total obligation of the State under this Grant Contract Agreement, including all compensation and reimbursements, is not to exceed $596,500.40 (Five Hundred Ninety-Six Thousand Five Hundred Dollars and Forty Cents). The MPCA will review the expense documentation submitted by the Grantee for the costs and will reimburse the Grantee for reasonable and necessary expenditures, as determined by the MPCA. Any project components and costs inconsistent with the Conceptual Plan will be required to have supporting documentation for consideration of eligibility. Items that are determined ineligible will not be reimbursed. 4.2 Administrative Costs. Grantee administrative costs must be necessary and reasonable. 4.3 Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee because of this Grant Contract Agreement will be provided to meet the duties listed in Clause 2. The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. The Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current Commissioner’s Plan promulgated by the Commissioner of Minnesota Management and Budget 4.4 Invoices. Payments shall be made by the State after the Grantee’s presentation of invoices for services satisfactorily performed and the written acceptance of such services by the State’s Authorized Representative. Invoices shall be submitted timely, with additional details as requested by the State, and according to the following schedule: monthly or at least quarterly. Invoices must be emailed to mpca.ap@state.mn.us, and contain the following information: • Name of Grantee • Grantee project manager • Invoice number • Invoice date • MPCA project manager • SWIFT Contract Number. • Copies of paid in full receipts • Invoicing period (actual working period) • Prevailing Wage documentation (if applicable) If there is a problem with submitting an invoice electronically, please contact the Accounts Payable Unit at 651-757-2491. The Grantee shall submit an invoice for the final payment upon submittal of the final progress and financial report within 15 (fifteen) days of the original or amended end date of this Grant Contract Agreement. The State reserves the right to review submitted invoices after 15 (fifteen) days and make a determination as to payment. 4.5 Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 been accounted for annually in a financial report to the State due at grant closeout. 5. Contracting and Bidding Requirements The Grantee is required to comply with Minnesota Statutes § 471.345, Uniform Municipal Contracting Law. 5.1 The Grantee and any subrecipients must comply with prevailing wage rules per Minnesota Statutes §§ 177.41 through 177.50, as applicable. 5.2 The Grantee and any subrecipients must not contract with vendors who are suspended or debarred by the State of Minnesota or the federal government: Suspended and Debarred Vendors, Minnesota Office of State Procurement. 5.3 The Grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. 6. Conditions of Payment All services provided by the Grantee under this Grant Contract Agreement must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative/MPCA’s Project Manager and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 7. Authorized Representative 7.1 The State's Authorized Representative/Project Manager is Andri Dahlmeier, 520 Lafayette Road, St. Paul, MN 55155, 651-757-2718, andri.dahlmeier@state.mn.us, or their successor, and has the responsibility to monitor the Grantee’s performance and to accept the services provided under this agreement. If the services are satisfactory, the MPCA’s Project Manager will certify acceptance of each invoice submitted for payment. The State's Project Manager is Carlee Kjeldahl, 520 Lafayette Road North, St. Paul, MN 55155, 651-757-2171, carlee.kjeldahl@state.mn.us, or their successor. 7.2 The Grantee’s Authorized Representative is Nicole Miller, 3880 Laverne Avenue North, Lake Elmo, MN 55042, 651-747-3905, nmiller@lakeelmo.gov, or their successor. If the Grantee’s Authorized Representative changes at any time during this Grant Contract Agreement, the Grantee must immediately notify the State. 7.3 The Grantee must clearly post on the Grantee’s website the names of, and contact information for, the Grantee’s leadership and the employee or other person who directly manages and oversees this Grant Contract Agreement on behalf of the Grantee. 8. Assignment, Amendments, Change Orders, Waiver, and Contract Complete 8.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Contract Agreement without the prior written consent of the State and a fully executed agreement, executed and approved by the authorized parties or their successors. 8.2 Amendments. Any amendments to this Grant Contract Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Grant Contract Agreement or their successors. 8.3 Change Orders. If the State's Project Manager or the Grantee’s Authorized Representative identifies a change needed in the workplan and/or budget, either party may initiate a Change Order using the Change Order Form provided by the MPCA. Change Orders may not delay or jeopardize the success of the Project, alter the overall scope of the Project, increase or decrease the overall amount of the Grant Contract Agreement, or cause an extension of the term of this Agreement. Major changes require an Amendment rather than a Change Order. Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 The Change Order Form must be approved and signed by the State's Project Manager and the Grantee’s Authorized Representative in advance of doing the work. Documented changes will then become an integral and enforceable part of the Grant Contract Agreement. The MPCA has the sole discretion on the determination of whether a requested change is a Change Order or an Amendment. The state reserves the right to refuse any Change Order requests. 8.4 Waiver. If the State fails to enforce any provision of this Grant Contract Agreement, that failure does not waive the provision or its right to enforce it. 8.5 Contract Complete. This Grant Contract Agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this Grant Contract Agreement, whether written or oral, may be used to bind either party. 9. Subcontracting and Subcontract Payment 9.1 A subrecipient is a person or entity that has been awarded a portion of the work authorized by this Grant Contract Agreement by Grantee. The Grantee must document any subaward through a formal legal agreement. The Grantee must provide timely notice to the State of any subrecipient(s) prior to the subrecipient(s) performing work under this Grant Contract Agreement. 9.2 The Grantee must monitor the activities of the subrecipient(s) to ensure the subaward is used for authorized purposes; is in compliance with the terms and conditions of the subaward, Minnesota Statutes § 16B.97, Subd.4 (a) 1, and other relevant statutes and regulations; and that subaward performance goals are achieved. 9.3 During this Grant Contract Agreement, if a subrecipient is determined to be performing unsatisfactorily by the State’s Authorized Representative, the Grantee will receive written notification that the subrecipient can no longer be used for this Grant Contract Agreement. 9.4 No subagreement shall serve to terminate or in any way affect the primary legal responsibility of the Grantee for timely and satisfactory performances of the obligations contemplated by the Grant Contract Agreement. 9.5 The Grantee must pay any subrecipient in accordance with Minnesota Statutes § 16A.1245. 9.6 The Grantee and any subrecipients must not contract with vendors who are suspended or debarred by the State of Minnesota or the federal government. 10. Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this Grant Contract Agreement by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this Grant Contract Agreement. 11. State Audits Under Minnesota Statutes § 16B.98, Subd. 8, Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this Grant Contract Agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Grant Contract Agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 12. Government Data Practices and Intellectual Property 12.1 Government data practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the State under this Grant Contract Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 disseminated by the Grantee under this Grant Contract Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 12.2 Intellectual property rights A. Intellectual property rights. The State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under this Grant Contract Agreement. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this Grant Contract Agreement. Works includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this Grant Contract Agreement. The Documents shall be the exclusive property of the State and all such Documents must be immediately returned to the State by the Grantee, at the Grantee’s expense, upon the written request of the State, or upon completion, termination, or cancellation of this Grant Contract Agreement. To the extent possible, those Works eligible for copyright protection under the United States’ Copyright Act will be deemed to be “works made for hire.” The Grantee assigns all right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State’s ownership interest in the Works and Documents. B. Obligations. (1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this Grant Contract Agreement, the Grantee shall immediately give the State’s Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure therein. (2) Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause Liability, the Grantee shall indemnify, defend, to the extent permitted by the Attorney General, and hold harmless the State, at the Grantee’s expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including, but not limited to, attorney fees. If such a claim or action arises or in Grantee’s or the State’s opinion is likely to arise, the Grantee must, at the State’s discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. (3) License. The State hereby grants a limited, no-fee, noncommercial license to the Grantee to enable the Grantee’s employees engaged in research and scholarly pursuits to make, have made, reproduce, modify, distribute, perform, and otherwise use the Works, including Documents, for research activities or to publish in scholarly or professional journals, provided that any existing or future intellectual Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 property rights in the Works or Documents (including patents, licenses, trade or service marks, trade secrets, or copyrights) are not prejudiced or infringed upon, that the Minnesota Data Practices Act is complied with, and that individual rights to privacy are not violated. The Grantee shall indemnify and hold harmless the State for any claim or action based on the Grantee’s use of the Works or Documents under the provisions of Clause 10.2(b)(2). Said license is subject to the State’s publicity and acknowledgement requirements set forth in this Grant Contract Agreement. The Grantee may reproduce and retain a copy of the Documents for research and academic use. The Grantee is responsible for security of the Grantee’s copy of the Documents. A copy of any articles, materials or documents produced by the Grantee’s employees, in any form, using or derived from the subject matter of this license, shall be promptly delivered without cost to the State.] 13. Workers Compensation The Grantee certifies that it is in compliance with Minnesota Statutes § 176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 14. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this Grant Contract Agreement. Venue for all legal proceedings out of this Grant Contract Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 15. Termination 15.1 Termination by the State. A. Without Cause. The State may terminate this Grant Contract Agreement without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. B. With Cause. The State may immediately terminate this Grant Contract Agreement if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 15.2 Termination by the Commissioner of Administration. The Commissioner of Administration may immediately and unilaterally terminate this Grant Contract Agreement if further performance under the agreement would not serve agency purposes or performance under the Grant Contract Agreement is not in the best interest of the State. 15.3 Termination for Insufficient Funding. The State may immediately terminate this Grant Contract Agreement if it does not obtain funding from the Minnesota Legislature or other funding source, if funding is withdrawn by the United States Environmental Protection Agency; or if funding cannot be continued at a level sufficient to allow for the payment of the services addressed within this Grant Contract Agreement. Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that dedicated funds are available. In the event of temporary lack of funding or appropriation, the State may pause its obligations under this Grant Contract Agreement without terminating it. This pause will be for the duration of the lack of funding or Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 appropriation and shall not be considered a termination of the Grant Contract Agreement. The Grantee will be notified in writing of the temporary pause, and the Grantee’s ability to provide services may be temporarily suspended during this period. The State will provide reasonable notice to the Grantee of the lack of funding or appropriation and shall notify the Grantee once funding is restored or appropriated, at which point the provision of services under the Grant Contract Agreement may resume. The State will not be assessed any penalty if the Grant Contract Agreement is terminated due to insufficient funding. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving notice. 16. Publicity and Endorsement 16.1 Publicity. Any publicity regarding the subject matter of this Grant Contract Agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Grant Contract Agreement. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee’s website when practicable. 16.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 17. Data Disclosure Under Minnesota Statutes § 270C.65, Subd. 3 and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 18. Reporting Requirements The Grantee shall submit to the State quarterly status reports, based on the effective date of this agreement. 19. Prevailing Wage (if applicable) Pursuant Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000 to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically, all contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties. Rates are listed in Attachment B. In compliance with Minnesota Statutes § 177.43, subd. 3 and §177.44, subd. 5, the wages of laborers, workers, and the mechanics on projects financed in whole or part by State Funds should be comparable to wages paid for similar work in the community as a whole. Project includes erection, construction, remodeling, or repairing of a public building or other public work financed in whole or part by State funds. Any work on real property which uses the skill sets of any trades covered by Labor Code and Class under prevailing wages is construction and requires prevailing wages. See http://www.dli.mn.gov/business/employment- practices/prevailing-wage-information for a list of affected trades. The Contractor shall pay prevailing wages to its employees when conducting construction activities under this agreement. Applicability. In accordance with Minnesota Statutes § 177.43, subd. 7. This does not apply to an agreement or work under an agreement, under which: Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 A. the estimated total cost of completing the project is less than $2,500 and only one trade or occupation is required to complete the work; or B. the estimated total cost of completing the project is less than $25,000 and more than one trade or occupation is required to complete it. Choose from Commercial, Highway/Heavy, or Residential Wage Rates: The prevailing wage rate requirements are attached as Attachment B. Prevailing Wage Payroll Information: In accordance with Minnesota Statutes. § 177.30, subd. 4, and § 177.43, subd. 3, the Contractor and Subcontractor shall furnish to the Contracting Authority and the Project Owner: • All payrolls, of all workers on the project, a certified payroll report via e-mail as attachments, a State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and Statement of Compliance Form as a PDF file to the appropriate e-mail addresses: prevailingwage.pca@state.mn.us and the MPCA Project Manager. • The Subject line on the Contractor’s or Subcontractor’s e-mail must give their firm’s name and the Contract or Purchase Order Number. • These completed forms must be furnished not more than 14 days after the end of each pay period. • The State of Minnesota Prevailing Wage Payroll Report and Statement of Compliance Form are available at http://www.dli.mn.gov/sites/default/files/pdf/pw_certified_payroll_form.pdf. Submit the completed and signed State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and the Statement of Compliance Form as a PDF file, no other payroll forms will be accepted to meet this requirement. The prevailing wage payroll information forms that are submitted shall be maintained by the contracting agency for a minimum of three years after final payment has been made on the project. All of the data provided on the Prevailing Wage Payroll Information Form will be public data, which is available to anyone upon request. Refer vendor questions regarding the Prevailing Wage Laws to the Department of Labor and Industry at 651-284- 5091 or visit the website for Labor Standards Section, Prevailing Wage http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information All construction work needs an IC-134 form submitted by the Contractor before payment can be made. The Contractor can find a copy of the IC-134 online at the Minnesota Department of Revenue website at https://www.revenue.state.mn.us/sites/default/files/2019-01/ic134.pdf. Attachments The following Attachments are attached and incorporated into this Grant Contract Agreement. In the event of a conflict between the terms of this Grant Contract Agreement and its Attachments, or between Attachments, the order of precedence is first the Grant Contract Agreement, and then in the following order: Attachment A Attachment B Signatures Title Name Signature Date Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 \t1\ \n1\ \s1\ \d1\ \t2\ \n2\ \s2\ \d2\ \t3\ \n3\ \s3\ \d3\ \t4\ \n4\ \s4\ \d4\ \t5\ \n5\ \s5\ \d5\ \t6\ \n6\ \s6\ \d6\ Admin ID \a1\ Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 December 1, 2025Contract Specialist Christensen,Katie Joan December 1, 2025Nicole MillerCity Administrator Anna M HotzAssistant Division Director December 1, 2025 Attachment A Cost Items 3% increase per year Notes Split %Split current estimate Split %Split current estimate Full-time Salaries 100%$18,123.87 0%$0.00 100%$18,124 100% of staff allocated time for treatment, tracked on individual line item on staff time cards (estimated 1.5 hrs/day x $45.86 - 260 days a year) (H is estimated total annual salaries/w benifits for staff time operating the well 2 treatment plant) On Call/Overtime Water 19%$1,731 81%$7,384 100%$9,115 100% of staff allocated Overtime for treatment, tracked on individual line item on staff time cards. estimated 26 hrs ot per yr @ $68.79 (H is estimated OT related specifically to well 2 treatment) Safety Clothing Allowance 19%$42 81%$183 100%$225 19% of 1 staff members boots, currently $225 per year Office Supplies 19%$123 81%$527 100%$650 19% of H which is the total office supply costs for all water related operations Printing Costs of Forms 2%$50 98%$1,700 100%$1,750 2% of H which is the total printing costs for all water operations Operating Supplies 100%$1,000 0%$0 100%$1,000 new additions specific to treatment plant. H is totaloperating cost for well 2 treatment only Repair/Maint. Supplies 100%$68,750 0%$0 100%$68,750 Stantec expects the need to replace pretreatment filter cartrigaes 2-3 times per year (H is total Operating cost for well 2 treatment only) Small Tools & Minor Equipment 100%$500 0%$0 100%$500 onsite tools for treatment, Cordless impact and sockets, open end wrenches, pipe wrench, cresent, mop, squeegy, related to the treatment (H is total cost for Well 2 treatment tools) Engineering Services 100%$28,000 0%$0 100%$28,000 potential design changes, modeling or improvements for performance, overpressuring issues corrections in the well house or distribution system related to well 2 treatment only (H is total estimate for well 2 treatment enginering costs only) Contract Services 100%$273,025 0%$0 100%$273,025 Stantec recommends budgeting for media change out yearly based of experience and operations at cottage grove, also included here are water sample testing and vessel pressure testing (H is total cost associated with well 2 treatment only) Software Support 100%$1,250 0%$0 100%$1,250 Cost of upgrades/modifications to Scada provision specific to treatment (H is total cost estimate associated with well 2 treatment only) Mileage 100%$100 0%$0 100%$100 Additional Staff Trainings related to treatment (H is total mileage cost for training related to well 2 treament only) Insurance 100%$2,800 0%$0 100%$2,800 $2800 Insurance increase for treatment pant imrovments (H is the annual insurance increase related to well 2 treatment plant only) Electric Utility 30%$12,000 70%$27,000 100%$39,000 30% increase estimated for electrical cost - $12,000 per yr (H is total electrical cost for well 2 operations) Gas Utility 74%$3,951 26%$1,433 100%$5,384 300% increase indoor facility size, so additional heating in winter, and emergency backup generator fuel (H is total gas cost for well 2 operations) Repairs/Maint Bldgs 100%$3,875 0%100%$3,875 lighting, paint, heater, exterior, roof, mandoor, overhead door, electrical and plumping related to treatment only (H is total cost related to Well 2 Treatment) Repairs\Maint Imp Not Bldgs 100%$7,600 0%$0 100%$7,600 Treatment Dehumidifier , gaskets, hardware/fastners, mechanical repairs, valves, pressure gauges, RPZ, fuse/breakers maintenance (H is total cost related to treatment) Repairs/Maint. Equip.12%$750 88%$5,750 100%$6,500 a cost share for equipment or vehicles needed for increased visits to treatment plant ,pickup truck, vac truck, pressure washer, floor scrubber (H is total cost for all water operations) Equipment Rental 100%$16,250 0%$0 100%$16,250 sissor lift for safely reaching new elevations of lights, top of vessels, exterior building reparis, rain for rent discharge storage trailers (H is total rental cost related to Treatment) Uniforms 19%$228 81%$972 100%$1,200 19% cost share shirts and pants (H is total cost of all water operation uniforms) Miscellaneous 27%$800 73%$2,200 100%$3,000 vehicle/equipment fuel, graffitte remover, other unknowns (H is total water operation miscellaneous) Conferences & Training 100%$234 0%$0 100%$234 New Water Treatment Plant Operation trainings for all utility staff (H is total trainings related to well 2 treatment) Personal Protection Equipment 100%$228 0%$0 100%$228 PPE specifically stationed at treatment plant (H is total PPE for Well 2 Treatment only) SUB-TOTAL $441,411 $47,149 100%$488,559 Annual Treatment O & M TOTAL $441,441 Eligible (costs associated with PFAS treatment) Ineligible (costs not associated with PFAS treatment Total Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY PREVAILING WAGES FOR STATE FUNDED CONSTRUCTION PROJECTS THIS NOTICE MUST BE POSTED ON THE JOBSITE IN A CONSPICUOUS PLACE Construction Type: Commercial County Number: 82 County Name: WASHINGTON Effective: 2024-12-23 Revised: 2025-03-24 This project is covered by Minnesota prevailing wage statutes. Wage rates listed below are the minimum hourly rates to be paid on this project. All hours worked in excess of eight (8) hours per day or forty (40) hours per week shall be paid at a rate of one and one half (1 1/2) times the basic hourly rate. Note: Overtime pay after eight (8) hours on the project must be paid even if the worker does not exceed forty (40) hours in the work week. Violations should be reported to: Department of Labor and Industry Prevailing Wage Section 443 Lafayette Road N St Paul, MN 55155 (651) 284-5091 DLI.PrevWage@state.mn.us * Indicates that adjacent county rates were used for the labor class listed. County: WASHINGTON (82) LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE LABORERS (101 - 112) (SPECIAL CRAFTS 701 - 730) 101 LABORER, COMMON (GENERAL LABOR WORK) 2024-12-23 43.39 24.74 68.13 102 LABORER, SKILLED (ASSISTING SKILLED CRAFT JOURNEYMAN) 2024-12-23 43.39 24.74 68.13 103 LABORER, LANDSCAPING (GARDENER, SOD LAYER AND NURSERY OPERATOR) 2024-12-23 30.04 21.53 51.57 2025-05-01 31.66 22.78 54.44 104 FLAG PERSON 2024-12-23 43.39 24.74 68.13 105*WATCH PERSON 2024-12-23 39.76 24.39 64.15 106 BLASTER 2024-12-23 34.26 18.54 52.80 1 Attachment B Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 107 PIPELAYER (WATER, SEWER AND GAS) 2024-12-23 45.13 24.74 69.87 2025-05-01 47.50 26.12 73.62 108 TUNNEL MINER 2024-12-23 43.13 24.24 67.37 109 UNDERGROUND AND OPEN DITCH LABORER (EIGHT FEET BELOW STARTING GRADE LEVEL) 2024-12-23 43.13 24.74 67.87 2025-05-01 45.50 26.12 71.62 110 SURVEY FIELD TECHNICIAN (OPERATE TOTAL STATION, GPS RECEIVER, LEVEL, ROD OR RANGE POLES, STEEL TAPE MEASUREMENT; MARK AND DRIVE STAKES; HAND OR POWER DIGGING FOR AND IDENTIFICATION OF MARKERS OR MONUMENTS; PERFORM AND CHECK CALCULATIONS; REVIEW AND UNDERSTAND CONSTRUCTION PLANS AND LAND SURVEY MATERIALS). THIS CLASSIFICATION DOES NOT APPLY TO THE WORK PERFORMED ON A PREVAILING WAGE PROJECT BY A LAND SURVEYOR WHO IS LICENSED PURSUANT TO MINNESOTA STATUTES, SECTIONS 326.02 TO 326.15. 2024-12-23 43.39 24.74 68.13 111*TRAFFIC CONTROL PERSON (TEMPORARY SIGNAGE) 2024-12-23 43.39 24.74 68.13 SPECIAL EQUIPMENT (201 - 204) 201 ARTICULATED HAULER 2024-12-23 46.99 25.20 72.19 202*BOOM TRUCK 2024-12-23 46.51 26.40 72.91 203 LANDSCAPING EQUIPMENT, INCLUDES HYDRO SEEDER OR MULCHER, SOD ROLLER, FARM TRACTOR WITH ATTACHMENT SPECIFICALLY SEEDING, SODDING, OR PLANT, AND TWO-FRAMED FORKLIFT (EXCLUDING FRONT, POSIT-TRACK, AND SKID STEER LOADERS), NO EARTHWORK OR GRADING FOR ELEVATIONS 2024-12-23 30.04 21.53 51.57 2025-05-01 31.66 22.78 54.44 2 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 204*OFF-ROAD TRUCK 2024-12-23 41.73 22.85 64.58 205 PAVEMENT MARKING OR MARKING REMOVAL EQUIPMENT (ONE OR TWO PERSON OPERATORS); SELF-PROPELLED TRUCK OR TRAILER MOUNTED UNITS. 2024-12-23 37.05 19.39 56.44 HIGHWAY/HEAVY POWER EQUIPMENT OPERATOR GROUP 2 *2024-12-23 45.61 26.40 72.01 306 GRADER OR MOTOR PATROL 308 TUGBOAT 100 H.P. AND OVER WHEN LICENSE REQUIRED (HIGHWAY AND HEAVY ONLY) GROUP 3 *2024-12-23 45.01 26.90 71.91 2025-05-05 46.61 29.40 76.01 309 ASPHALT BITUMINOUS STABILIZER PLANT 310 CABLEWAY 312 DERRICK (GUY OR STIFFLEG)(POWER)(SKIDS OR STATIONARY) (HIGHWAY AND HEAVY ONLY) 314 DREDGE OR ENGINEERS, DREDGE (POWER) AND ENGINEER 316 LOCOMOTIVE CRANE OPERATOR 320 TANDEM SCRAPER 322 TUGBOAT 100 H.P AND OVER (HIGHWAY AND HEAVY ONLY) GROUP 4 *2024-12-23 44.67 26.90 71.57 2025-05-05 46.25 29.40 75.65 323 AIR TRACK ROCK DRILL 324 AUTOMATIC ROAD MACHINE (CMI OR SIMILAR) (HIGHWAY AND HEAVY ONLY) 325 BACKFILLER OPERATOR 327 BITUMINOUS ROLLERS, RUBBER TIRED OR STEEL DRUMMED (EIGHT TONS AND OVER) 328 BITUMINOUS SPREADER AND FINISHING MACHINES (POWER), INCLUDING PAVERS, MACRO SURFACING AND MICRO SURFACING, OR SIMILAR TYPES (OPERATOR AND SCREED PERSON) 329 BROKK OR R.T.C. REMOTE CONTROL OR SIMILAR TYPE WITH ALL ATTACHMENTS 330 CAT CHALLENGER TRACTORS OR SIMILAR TYPES PULLING ROCK WAGONS, BULLDOZERS AND SCRAPERS 331 CHIP HARVESTER AND TREE CUTTER 332 CONCRETE DISTRIBUTOR AND SPREADER FINISHING MACHINE, LONGITUDINAL FLOAT, JOINT MACHINE, AND SPRAY MACHINE 334 CONCRETE MOBIL (HIGHWAY AND HEAVY ONLY) 335 CRUSHING PLANT (GRAVEL AND STONE) OR GRAVEL WASHING, CRUSHING AND SCREENING PLANT 3 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 336 CURB MACHINE 337 DIRECTIONAL BORING MACHINE 338 DOPE MACHINE (PIPELINE) 340 DUAL TRACTOR 341 ELEVATING GRADER 345 GPS REMOTE OPERATING OF EQUIPMENT 347 HYDRAULIC TREE PLANTER 348 LAUNCHER PERSON (TANKER PERSON OR PILOT LICENSE) 349 LOCOMOTIVE (HIGHWAY AND HEAVY ONLY) 350 MILLING, GRINDING, PLANNING, FINE GRADE, OR TRIMMER MACHINE 352 PAVEMENT BREAKER OR TAMPING MACHINE (POWER DRIVEN) MIGHTY MITE OR SIMILAR TYPE 354 PIPELINE WRAPPING, CLEANING OR BENDING MACHINE 356 POWER ACTUATED HORIZONTAL BORING MACHINE, OVER SIX INCHES 357 PUGMILL 359 RUBBER-TIRED FARM TRACTOR WITH BACKHOE INCLUDING ATTACHMENTS (HIGHWAY AND HEAVY ONLY) 360 SCRAPER 361 SELF-PROPELLED SOIL STABILIZER 362 SLIP FORM (POWER DRIVEN) (PAVING) 363 TIE TAMPER AND BALLAST MACHINE 365 TRACTOR, WHEEL TYPE, OVER 50 H.P. WITH PTO UNRELATED TO LANDSCAPING (HIGHWAY AND HEAVY ONLY) 367 TUB GRINDER, MORBARK, OR SIMILAR TYPE GROUP 5 *2024-12-23 41.36 26.90 68.26 2025-05-05 42.77 29.40 72.17 370 BITUMINOUS ROLLER (UNDER EIGHT TONS) 371 CONCRETE SAW (MULTIPLE BLADE) (POWER OPERATED) 372 FORM TRENCH DIGGER (POWER) 375 HYDRAULIC LOG SPLITTER 376 LOADER (BARBER GREENE OR SIMILAR TYPE) 377 POST HOLE DRIVING MACHINE/POST HOLE AUGER 379 POWER ACTUATED JACK 381 SELF-PROPELLED CHIP SPREADER (FLAHERTY OR SIMILAR) 382 SHEEP FOOT COMPACTOR WITH BLADE . 200 H.P. AND OVER 383 SHOULDERING MACHINE (POWER) APSCO OR SIMILAR TYPE INCLUDING SELF-PROPELLED SAND AND CHIP SPREADER 384 STUMP CHIPPER AND TREE CHIPPER 385 TREE FARMER (MACHINE) GROUP 6 2024-12-23 38.06 25.00 63.06 4 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 387 CAT, CHALLENGER, OR SIMILAR TYPE OF TRACTORS, WHEN PULLING DISK OR ROLLER 389 DREDGE DECK HAND 391 GRAVEL SCREENING PLANT (PORTABLE NOT CRUSHING OR WASHING) 393 LEVER PERSON 395 POWER SWEEPER 396 SHEEP FOOT ROLLER AND ROLLERS ON GRAVEL COMPACTION, INCLUDING VIBRATING ROLLERS 397 TRACTOR, WHEEL TYPE, OVER 50 H.P., UNRELATED TO LANDSCAPING COMMERCIAL POWER EQUIPMENT OPERATOR GROUP 1 2024-12-23 51.03 26.90 77.93 2025-05-05 51.03 29.40 80.43 501 HELICOPTER PILOT (COMMERCIAL CONSTRUCTION ONLY) 502 TOWER CRANE 250 FEET AND OVER (COMMERCIAL CONSTRUCTION ONLY) 503 TRUCK CRAWLER CRANE WITH 200 FEET OF BOOM AND OVER, INCLUDING JIB (COMMERCIAL CONSTRUCTION ONLY) GROUP 2 *2024-12-23 50.64 26.90 77.54 2025-05-05 50.64 29.40 80.04 504 CONCRETE PUMP WITH 50 METERS/164 FEET OF BOOM AND OVER (COMMERCIAL CONSTRUCTION ONLY) 505 PILE DRIVING WHEN THREE DRUMS IN USE (COMMERCIAL CONSTRUCTION ONLY) 506 TOWER CRANE 200 FEET AND OVER (COMMERCIAL CONSTRUCTION ONLY) 507 TRUCK OR CRAWLER CRANE WITH 150 FEET OF BOOM UP TO AND NOT INCLUDING 200 FEET, INCLUDING JIB (COMMERCIAL CONSTRUCTION ONLY) GROUP 3 2024-12-23 49.05 26.90 75.95 2025-05-05 49.05 29.40 78.45 508 ALL-TERRAIN VEHICLE CRANES (COMMERCIAL CONSTRUCTION ONLY) 509 CONCRETE PUMP 32-49 METERS/102-164 FEET (COMMERCIAL CONSTRUCTION ONLY) 510 DERRICK (GUY & STIFFLEG) (COMMERCIAL CONSTRUCTION ONLY) 511 STATIONARY TOWER CRANE UP TO 200 FEET 512 SELF-ERECTING TOWER CRANE 100 FEET AND OVER MEASURED FROM BOOM FOOT PIN (COMMERCIAL CONSTRUCTION ONLY) 513 TRAVELING TOWER CRANE (COMMERCIAL CONSTRUCTION ONLY) 514 TRUCK OR CRAWLER CRANE UP TO AND NOT INCLUDING 150 FEET OF BOOM, INCLUDING JIB (COMMERCIAL CONSTRUCTION ONLY) GROUP 4 2024-12-23 48.68 26.90 75.58 2025-05-05 48.68 29.40 78.08 515 CRAWLER BACKHOE INCLUDING ATTACHMENTS (COMMERCIAL CONSTRUCTION ONLY) 5 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 516 FIREPERSON, CHIEF BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY) 517 HOIST ENGINEER (THREE DRUMS OR MORE) (COMMERCIAL CONSTRUCTION ONLY) 518 LOCOMOTIVE (COMMERCIAL CONSTRUCTION ONLY) 519 OVERHEAD CRANE ( INSIDE BUILDING PERIMETER) (COMMERCIAL CONSTRUCTION ONLY) 520 TRACTOR . BOOM TYPE (COMMERCIAL CONSTRUCTION ONLY) GROUP 5 2024-12-23 46.51 26.90 73.41 2025-05-05 46.51 29.40 75.91 521 AIR COMPRESSOR 450 CFM OR OVER (TWO OR MORE MACHINES) (COMMERCIAL CONSTRUCTION ONLY) 522 CONCRETE MIXER (COMMERCIAL CONSTRUCTION ONLY) 523 CONCRETE PUMP UP TO 31 METERS/101 FEET OF BOOM 524 DRILL RIGS, HEAVY ROTARY OR CHURN OR CABLE DRILL WHEN USED FOR CAISSON FOR ELEVATOR OR BUILDING CONSTRUCTION (COMMERCIAL CONSTRUCTION ONLY) 525 FORKLIFT (COMMERCIAL CONSTRUCTION ONLY) 526 FRONT END, SKID STEER 1 C YD AND OVER 527 HOIST ENGINEER ( ONE OR TWO DRUMS) (COMMERCIAL CONSTRUCTION ONLY) 528 MECHANIC-WELDER (ON POWER EQUIPMENT) (COMMERCIAL CONSTRUCTION ONLY) 529 POWER PLANT (100 KW AND OVER OR MULTIPLES EQUAL TO 100KW AND OVER) (COMMERCIAL CONSTRUCTION ONLY) 530 PUMP OPERATOR AND/OR CONVEYOR (TWO OR MORE MACHINES) (COMMERCIAL CONSTRUCTION ONLY) 531 SELF-ERECTING TOWER CRANE UNDER 100 FEET MEASURED FROM BOOM FOOT PIN (COMMERCIAL CONSTRUCTION ONLY) 532 STRADDLE CARRIER (COMMERCIAL CONSTRUCTION ONLY) 533 TRACTOR OVER D2 (COMMERCIAL CONSTRUCTION ONLY) 534 WELL POINT PUMP (COMMERCIAL CONSTRUCTION ONLY) GROUP 6 *2024-12-23 44.82 26.90 71.72 2025-05-05 44.82 29.40 74.22 535 CONCRETE BATCH PLANT (COMMERCIAL CONSTRUCTION ONLY) 536 FIREPERSON, FIRST CLASS BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY) 537 FRONT END, SKID STEER UP TO 1 C YD 538 GUNITE MACHINE (COMMERCIAL CONSTRUCTION ONLY) 539 TRACTOR OPERATOR D2 OR SIMILAR SIZE (COMMERCIAL CONSTRUCTION ONLY) 540 TRENCHING MACHINE (SEWER, WATER, GAS) EXCLUDES WALK BEHIND TRENCHER GROUP 7 2024-12-23 43.55 26.90 70.45 2025-05-05 43.55 29.40 72.95 541 AIR COMPRESSOR 600 CFM OR OVER (COMMERCIAL CONSTRUCTION ONLY) 542 BRAKEPERSON (COMMERCIAL CONSTRUCTION ONLY) 543 CONCRETE PUMP/PUMPCRETE OR COMPLACO TYPE (COMMERCIAL CONSTRUCTION ONLY) 544 6 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 FIREPERSON, TEMPORARY HEAT SECOND CLASS BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY) LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 545 OILER (POWER SHOVEL, CRANE, TRUCK CRANE, DRAGLINE, CRUSHERS AND MILLING MACHINES, OR OTHER SIMILAR POWER EQUIPMENT) (COMMERCIAL CONSTRUCTION ONLY) 546 PICK UP SWEEPER (ONE CUBIC YARD HOPPER CAPACITY) (COMMERCIAL CONSTRUCTION ONLY) 547 PUMP AND/OR CONVEYOR (COMMERCIAL CONSTRUCTION ONLY) GROUP 8 *2024-12-23 41.28 26.90 68.18 2025-05-05 41.28 29.40 70.68 548 ELEVATOR OPERATOR (COMMERCIAL CONSTRUCTION ONLY) 549 GREASER (COMMERCIAL CONSTRUCTION ONLY) 550 MECHANICAL SPACE HEATER (TEMPORARY HEAT NO BOILER LICENSE REQUIRED) (COMMERCIAL CONSTRUCTION ONLY) TRUCK DRIVERS GROUP 1 *2024-12-23 32.85 9.02 41.87 601 MECHANIC . WELDER 602 TRACTOR TRAILER DRIVER 603 TRUCK DRIVER (HAULING MACHINERY INCLUDING OPERATION OF HAND AND POWER OPERATED WINCHES) GROUP 2 *2024-12-23 38.39 23.70 62.09 604 FOUR OR MORE AXLE UNIT, STRAIGHT BODY TRUCK GROUP 3 *2024-12-23 22.50 6.50 29.00 605 BITUMINOUS DISTRIBUTOR DRIVER 606 BITUMINOUS DISTRIBUTOR (ONE PERSON OPERATION) 607 THREE AXLE UNITS GROUP 4 *2024-12-23 25.50 9.42 34.92 608 BITUMINOUS DISTRIBUTOR SPRAY OPERATOR (REAR AND OILER) 609 DUMP PERSON 610 GREASER 611 PILOT CAR DRIVER 612 RUBBER-TIRED, SELF-PROPELLED PACKER UNDER 8 TONS 613 TWO AXLE UNIT 614 SLURRY OPERATOR 615 TANK TRUCK HELPER (GAS, OIL, ROAD OIL, AND WATER) 616 TRACTOR OPERATOR, UNDER 50 H.P. 7 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE SPECIAL CRAFTS 701 HEATING AND FROST INSULATORS 2024-12-23 53.19 31.95 85.14 2025-06-09 57.24 31.95 89.19 702 BOILERMAKERS 2024-12-23 46.00 31.93 77.93 2025-01-01 48.35 31.93 80.28 703 BRICKLAYERS 2024-12-23 48.23 26.53 74.76 704 CARPENTERS 2024-12-23 45.54 29.34 74.88 2025-01-01 45.54 29.34 74.88 705 CARPET LAYERS (LINOLEUM)2024-12-23 45.25 26.98 72.23 2025-01-01 45.25 26.98 72.23 706 CEMENT MASONS 2024-12-23 48.21 24.97 73.18 707 ELECTRICIANS 2024-12-23 53.91 36.48 90.39 2025-05-01 58.31 36.48 94.79 708*ELEVATOR CONSTRUCTORS 2024-12-23 59.95 44.53 104.48 2025-01-01 62.52 45.36 107.88 709 GLAZIERS 2024-12-23 48.98 26.75 75.73 710 LATHERS 2024-12-23 47.00 26.85 73.85 2025-01-01 47.00 26.85 73.85 712 IRONWORKERS 2024-12-23 44.85 35.72 80.57 714 MILLWRIGHT 2024-12-23 41.66 35.40 77.06 2025-01-01 41.66 35.40 77.06 715 PAINTERS (INCLUDING HAND BRUSHED, HAND SPRAYED, AND THE TAPING OF PAVEMENT MARKINGS) 2024-12-23 44.00 27.69 71.69 716*PILEDRIVER (INCLUDING VIBRATORY DRIVER OR EXTRACTOR FOR PILING AND SHEETING OPERATIONS) 2024-12-23 45.71 29.73 75.44 8 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 2025-01-01 45.71 29.73 75.44 2025-05-01 49.46 30.23 79.69 717 PIPEFITTERS . STEAMFITTERS 2024-12-23 55.94 34.50 90.44 718 PLASTERERS 2024-12-23 47.93 25.34 73.27 719 PLUMBERS 2024-12-23 55.80 32.45 88.25 2025-05-01 60.35 32.45 92.80 720 ROOFER 2024-12-23 45.70 24.84 70.54 721 SHEET METAL WORKERS 2024-12-23 53.71 34.57 88.28 2025-05-01 57.96 34.57 92.53 722 SPRINKLER FITTERS 2024-12-23 55.31 34.95 90.26 2025-06-01 59.81 34.85 94.66 723 TERRAZZO WORKERS 2024-12-23 46.27 26.64 72.91 724 TILE SETTERS 2024-12-23 42.76 30.32 73.08 725*TILE FINISHERS 2024-12-23 35.15 24.36 59.51 726 DRYWALL TAPER 2024-12-23 41.72 29.72 71.44 727 WIRING SYSTEM TECHNICIAN 2024-12-23 47.73 22.24 69.97 2025-07-01 51.07 23.52 74.59 728 WIRING SYSTEMS INSTALLER 2024-12-23 33.44 17.82 51.26 2025-07-01 35.78 18.73 54.51 729 ASBESTOS ABATEMENT WORKER 2024-12-23 39.86 24.61 64.47 2025-01-01 41.23 25.49 66.72 2025-05-01 41.23 25.99 67.22 730 SIGN ERECTOR 2024-12-23 34.69 19.88 54.57 2025-06-01 37.19 19.88 57.07 9 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 10 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY PREVAILING WAGES FOR STATE FUNDED CONSTRUCTION PROJECTS THIS NOTICE MUST BE POSTED ON THE JOBSITE IN A CONSPICUOUS PLACE Construction Type: Highway and Heavy Region Number: 09 Counties within region: ANOKA-02· CARVER-10· CHISAGO-13· DAKOTA-19· HENNEPIN-27· RAMSEY-62· SCOTT-70· WASHINGTON-82· Effective: 2025-11-03 This project is covered by Minnesota prevailing wage statutes. Wage rates listed below are the minimum hourly rates to be paid on this project. All hours worked in excess of eight (8) hours per day or forty (40) hours per week shall be paid at a rate of one and one half (1 1/2) times the basic hourly rate. Note: Overtime pay after eight (8) hours on the project must be paid even if the worker does not exceed forty (40) hours in the work week. Violations on MnDOT highways and road projects should be reported to: Department of Transportation Office of Construction Transportation Building MS650 John Ireland Blvd St. Paul, MN 55155 (651) 366-4209 All other prevailing wage violations and questions should be sent to: Department of Labor and Industry Prevailing Wage Section 443 Lafayette Road N St Paul, MN 55155 (651) 284-5091 DLI.PrevWage@state.mn.us LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE LABORERS (101 - 112) (SPECIAL CRAFTS 701 - 730) 101 LABORER, COMMON (GENERAL LABOR WORK) 2025-11-03 44.00 26.12 70.12 102 LABORER, SKILLED (ASSISTING SKILLED CRAFT JOURNEYMAN) 2025-11-03 44.00 26.12 70.12 103 2025-11-03 31.66 22.78 54.44 1 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABORER, LANDSCAPING (GARDENER, SOD LAYER AND NURSERY OPERATOR) LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 104 FLAG PERSON 2025-11-03 44.00 26.12 70.12 105 WATCH PERSON 2025-11-03 40.60 25.57 66.17 106 BLASTER 2025-11-03 22.08 6.87 28.95 107 PIPELAYER (WATER, SEWER AND GAS) 2025-11-03 47.50 26.12 73.62 108 TUNNEL MINER 2025-11-03 45.50 26.12 71.62 109 UNDERGROUND AND OPEN DITCH LABORER (EIGHT FEET BELOW STARTING GRADE LEVEL) 2025-11-03 45.50 26.12 71.62 110 SURVEY FIELD TECHNICIAN (OPERATE TOTAL STATION, GPS RECEIVER, LEVEL, ROD OR RANGE POLES, STEEL TAPE MEASUREMENT; MARK AND DRIVE STAKES; HAND OR POWER DIGGING FOR AND IDENTIFICATION OF MARKERS OR MONUMENTS; PERFORM AND CHECK CALCULATIONS; REVIEW AND UNDERSTAND CONSTRUCTION PLANS AND LAND SURVEY MATERIALS). THIS CLASSIFICATION DOES NOT APPLY TO THE WORK PERFORMED ON A PREVAILING WAGE PROJECT BY A LAND SURVEYOR WHO IS LICENSED PURSUANT TO MINNESOTA STATUTES, SECTIONS 326.02 TO 326.15. 2025-11-03 44.00 26.12 70.12 111 TRAFFIC CONTROL PERSON (TEMPORARY SIGNAGE) 2025-11-03 44.00 26.12 70.12 112 QUALITY CONTROL TESTER (FIELD AND COVERED OFF-SITE FACILITIES; TESTING OF AGGREGATE, ASPHALT, AND CONCRETE MATERIALS); LIMITED TO MN DOT HIGHWAY AND HEAVY CONSTRUCTION PROJECTS WHERE THE MN DOT HAS RETAINED QUALITY ASSURANCE PROFESSIONALS TO REVIEW AND INTERPRET THE RESULTS OF QUALITY CONTROL TESTERS. 2025-11-03 16.28 4.07 20.35 2 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 SERVICES PROVIDED BY THE CONTRACTOR. LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE SPECIAL EQUIPMENT (201 - 204) 201 ARTICULATED HAULER 2025-11-03 46.25 29.40 75.65 2026-05-04 47.68 31.00 78.68 202 BOOM TRUCK 2025-11-03 48.96 29.40 78.36 2026-05-04 50.49 31.00 81.49 203 LANDSCAPING EQUIPMENT, INCLUDES HYDRO SEEDER OR MULCHER, SOD ROLLER, FARM TRACTOR WITH ATTACHMENT SPECIFICALLY SEEDING, SODDING, OR PLANT, AND TWO-FRAMED FORKLIFT (EXCLUDING FRONT, POSIT-TRACK, AND SKID STEER LOADERS), NO EARTHWORK OR GRADING FOR ELEVATIONS 2025-11-03 31.66 22.78 54.44 204 OFF-ROAD TRUCK 2025-11-03 46.25 29.40 75.65 2026-05-04 47.68 31.00 78.68 205 PAVEMENT MARKING OR MARKING REMOVAL EQUIPMENT (ONE OR TWO PERSON OPERATORS); SELF-PROPELLED TRUCK OR TRAILER MOUNTED UNITS. 2025-11-03 38.90 23.49 62.39 HIGHWAY/HEAVY POWER EQUIPMENT OPERATOR GROUP 2 2025-11-03 47.24 29.40 76.64 2026-05-04 48.71 31.00 79.71 302 HELICOPTER PILOT (HIGHWAY AND HEAVY ONLY) 303 CONCRETE PUMP (HIGHWAY AND HEAVY ONLY) 304 ALL CRANES WITH OVER 135-FOOT BOOM, EXCLUDING JIB (HIGHWAY AND HEAVY ONLY) 305 DRAGLINE, CRAWLER, HYDRAULIC BACKHOE (TRACK OR WHEEL MOUNTED) AND/OR OTHER SIMILAR EQUIPMENT WITH SHOVEL-TYPE CONTROLS THREE CUBIC YARDS AND OVER MANUFACTURER.S RATED CAPACITY INCLUDING ALL ATTACHMENTS. (HIGHWAY AND HEAVY ONLY) 306 GRADER OR MOTOR PATROL 307 PILE DRIVING (HIGHWAY AND HEAVY ONLY) 308 TUGBOAT 100 H.P. AND OVER WHEN LICENSE REQUIRED (HIGHWAY AND HEAVY ONLY) 3 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE GROUP 3 2025-11-03 46.61 29.40 76.01 2026-05-04 48.05 31.00 79.05 309 ASPHALT BITUMINOUS STABILIZER PLANT 310 CABLEWAY 311 CONCRETE MIXER, STATIONARY PLANT (HIGHWAY AND HEAVY ONLY) 312 DERRICK (GUY OR STIFFLEG)(POWER)(SKIDS OR STATIONARY) (HIGHWAY AND HEAVY ONLY) 313 DRAGLINE, CRAWLER, HYDRAULIC BACKHOE (TRACK OR WHEEL MOUNTED) AND/OR SIMILAR EQUIPMENT WITH SHOVEL-TYPE CONTROLS, UP TO THREE CUBIC YARDS MANUFACTURER.S RATED CAPACITY INCLUDING ALL ATTACHMENTS (HIGHWAY AND HEAVY ONLY) 314 DREDGE OR ENGINEERS, DREDGE (POWER) AND ENGINEER 315 FRONT END LOADER, FIVE CUBIC YARDS AND OVER INCLUDING ATTACHMENTS. (HIGHWAY AND HEAVY ONLY) 316 LOCOMOTIVE CRANE OPERATOR 317 MIXER (PAVING) CONCRETE PAVING, ROAD MOLE, INCLUDING MUCKING OPERATIONS, CONWAY OR SIMILAR TYPE 318 MECHANIC . WELDER ON POWER EQUIPMENT (HIGHWAY AND HEAVY ONLY) 319 TRACTOR . BOOM TYPE (HIGHWAY AND HEAVY ONLY) 320 TANDEM SCRAPER 321 TRUCK CRANE . CRAWLER CRANE (HIGHWAY AND HEAVY ONLY) 322 TUGBOAT 100 H.P AND OVER (HIGHWAY AND HEAVY ONLY) GROUP 4 2025-11-03 46.25 29.40 75.65 2026-05-04 47.68 31.00 78.68 323 AIR TRACK ROCK DRILL 324 AUTOMATIC ROAD MACHINE (CMI OR SIMILAR) (HIGHWAY AND HEAVY ONLY) 325 BACKFILLER OPERATOR 326 CONCRETE BATCH PLANT OPERATOR (HIGHWAY AND HEAVY ONLY) 327 BITUMINOUS ROLLERS, RUBBER TIRED OR STEEL DRUMMED (EIGHT TONS AND OVER) 328 BITUMINOUS SPREADER AND FINISHING MACHINES (POWER), INCLUDING PAVERS, MACRO SURFACING AND MICRO SURFACING, OR SIMILAR TYPES (OPERATOR AND SCREED PERSON) 329 BROKK OR R.T.C. REMOTE CONTROL OR SIMILAR TYPE WITH ALL ATTACHMENTS 330 CAT CHALLENGER TRACTORS OR SIMILAR TYPES PULLING ROCK WAGONS, BULLDOZERS AND SCRAPERS 331 CHIP HARVESTER AND TREE CUTTER 332 CONCRETE DISTRIBUTOR AND SPREADER FINISHING MACHINE, LONGITUDINAL FLOAT, JOINT MACHINE, AND SPRAY MACHINE 333 CONCRETE MIXER ON JOBSITE (HIGHWAY AND HEAVY ONLY) 334 CONCRETE MOBIL (HIGHWAY AND HEAVY ONLY) 335 CRUSHING PLANT (GRAVEL AND STONE) OR GRAVEL WASHING, CRUSHING AND SCREENING PLANT 336 CURB MACHINE 337 DIRECTIONAL BORING MACHINE 338 DOPE MACHINE (PIPELINE) 4 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 339 DRILL RIGS, HEAVY ROTARY OR CHURN OR CABLE DRILL (HIGHWAY AND HEAVY ONLY) 340 DUAL TRACTOR 341 ELEVATING GRADER 342 FORK LIFT OR STRADDLE CARRIER (HIGHWAY AND HEAVY ONLY) 343 FORK LIFT OR LUMBER STACKER (HIGHWAY AND HEAVY ONLY) 344 FRONT END, SKID STEER OVER 1 TO 5 C YD 345 GPS REMOTE OPERATING OF EQUIPMENT 346 HOIST ENGINEER (POWER) (HIGHWAY AND HEAVY ONLY) 347 HYDRAULIC TREE PLANTER 348 LAUNCHER PERSON (TANKER PERSON OR PILOT LICENSE) 349 LOCOMOTIVE (HIGHWAY AND HEAVY ONLY) 350 MILLING, GRINDING, PLANNING, FINE GRADE, OR TRIMMER MACHINE 351 MULTIPLE MACHINES, SUCH AS AIR COMPRESSORS, WELDING MACHINES, GENERATORS, PUMPS (HIGHWAY AND HEAVY ONLY) 352 PAVEMENT BREAKER OR TAMPING MACHINE (POWER DRIVEN) MIGHTY MITE OR SIMILAR TYPE 353 PICKUP SWEEPER, ONE CUBIC YARD AND OVER HOPPER CAPACITY(HIGHWAY AND HEAVY ONLY) 354 PIPELINE WRAPPING, CLEANING OR BENDING MACHINE 355 POWER PLANT ENGINEER, 100 KWH AND OVER (HIGHWAY AND HEAVY ONLY) 356 POWER ACTUATED HORIZONTAL BORING MACHINE, OVER SIX INCHES 357 PUGMILL 358 PUMPCRETE (HIGHWAY AND HEAVY ONLY) 359 RUBBER-TIRED FARM TRACTOR WITH BACKHOE INCLUDING ATTACHMENTS (HIGHWAY AND HEAVY ONLY) 360 SCRAPER 361 SELF-PROPELLED SOIL STABILIZER 362 SLIP FORM (POWER DRIVEN) (PAVING) 363 TIE TAMPER AND BALLAST MACHINE 364 TRACTOR, BULLDOZER (HIGHWAY AND HEAVY ONLY) 365 TRACTOR, WHEEL TYPE, OVER 50 H.P. WITH PTO UNRELATED TO LANDSCAPING (HIGHWAY AND HEAVY ONLY) 366 TRENCHING MACHINE (SEWER, WATER, GAS) EXCLUDES WALK BEHIND TRENCHER (HIGHWAY AND HEAVY ONLY) 367 TUB GRINDER, MORBARK, OR SIMILAR TYPE 368 WELL POINT DISMANTLING OR INSTALLATION (HIGHWAY AND HEAVY ONLY) GROUP 5 2025-11-03 42.77 29.40 72.17 2026-05-04 44.06 31.00 75.06 369 AIR COMPRESSOR, 600 CFM OR OVER (HIGHWAY AND HEAVY ONLY) 370 BITUMINOUS ROLLER (UNDER EIGHT TONS) 371 CONCRETE SAW (MULTIPLE BLADE) (POWER OPERATED) 372 FORM TRENCH DIGGER (POWER) 5 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 373 FRONT END, SKID STEER UP TO 1C YD 374 GUNITE GUNALL (HIGHWAY AND HEAVY ONLY) 375 HYDRAULIC LOG SPLITTER 376 LOADER (BARBER GREENE OR SIMILAR TYPE) 377 POST HOLE DRIVING MACHINE/POST HOLE AUGER 378 POWER ACTUATED AUGER AND BORING MACHINE 379 POWER ACTUATED JACK 380 PUMP (HIGHWAY AND HEAVY ONLY) 381 SELF-PROPELLED CHIP SPREADER (FLAHERTY OR SIMILAR) 382 SHEEP FOOT COMPACTOR WITH BLADE . 200 H.P. AND OVER 383 SHOULDERING MACHINE (POWER) APSCO OR SIMILAR TYPE INCLUDING SELF-PROPELLED SAND AND CHIP SPREADER 384 STUMP CHIPPER AND TREE CHIPPER 385 TREE FARMER (MACHINE) GROUP 6 2025-11-03 41.37 29.40 70.77 2026-05-04 42.60 31.00 73.60 387 CAT, CHALLENGER, OR SIMILAR TYPE OF TRACTORS, WHEN PULLING DISK OR ROLLER 388 CONVEYOR (HIGHWAY AND HEAVY ONLY) 389 DREDGE DECK HAND 390 FIRE PERSON OR TANK CAR HEATER (HIGHWAY AND HEAVY ONLY) 391 GRAVEL SCREENING PLANT (PORTABLE NOT CRUSHING OR WASHING) 392 GREASER (TRACTOR) (HIGHWAY AND HEAVY ONLY) 393 LEVER PERSON 394 OILER (POWER SHOVEL, CRANE, TRUCK CRANE, DRAGLINE, CRUSHERS, AND MILLING MACHINES, OR OTHER SIMILAR HEAVY EQUIPMENT) (HIGHWAY AND HEAVY ONLY) 395 POWER SWEEPER 396 SHEEP FOOT ROLLER AND ROLLERS ON GRAVEL COMPACTION, INCLUDING VIBRATING ROLLERS 397 TRACTOR, WHEEL TYPE, OVER 50 H.P., UNRELATED TO LANDSCAPING TRUCK DRIVERS GROUP 1 2025-11-03 41.35 24.70 66.05 2026-05-01 43.29 25.40 68.69 601 MECHANIC . WELDER 602 TRACTOR TRAILER DRIVER 603 TRUCK DRIVER (HAULING MACHINERY INCLUDING OPERATION OF HAND AND POWER OPERATED WINCHES) GROUP 2 2025-11-03 40.71 24.70 65.41 2026-05-01 42.63 25.40 68.03 6 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 604 FOUR OR MORE AXLE UNIT, STRAIGHT BODY TRUCK GROUP 3 2025-11-03 40.60 24.70 65.30 2026-05-01 42.51 25.40 67.91 605 BITUMINOUS DISTRIBUTOR DRIVER 606 BITUMINOUS DISTRIBUTOR (ONE PERSON OPERATION) 607 THREE AXLE UNITS GROUP 4 2025-11-03 40.31 24.70 65.01 2026-05-01 42.21 25.40 67.61 608 BITUMINOUS DISTRIBUTOR SPRAY OPERATOR (REAR AND OILER) 609 DUMP PERSON 610 GREASER 611 PILOT CAR DRIVER 612 RUBBER-TIRED, SELF-PROPELLED PACKER UNDER 8 TONS 613 TWO AXLE UNIT 614 SLURRY OPERATOR 615 TANK TRUCK HELPER (GAS, OIL, ROAD OIL, AND WATER) 616 TRACTOR OPERATOR, UNDER 50 H.P. SPECIAL CRAFTS 701 HEATING AND FROST INSULATORS 2025-11-03 47.10 24.40 71.50 702 BOILERMAKERS 2025-11-03 48.35 31.93 80.28 703 BRICKLAYERS 2025-11-03 49.91 28.34 78.25 2026-05-01 52.91 28.34 81.25 704 CARPENTERS 2025-11-03 47.57 32.17 79.74 2026-05-01 50.76 32.17 82.93 705 CARPET LAYERS (LINOLEUM)FOR RATE CALL 651-284-5091 OR EMAIL DLI.PREVWAGE@STATE.MN.US 706 CEMENT MASONS 2025-11-03 49.63 27.82 77.45 707 ELECTRICIANS 2025-11-03 59.00 35.79 94.79 2026-05-01 63.59 35.79 99.38 711 GROUND PERSON 2025-11-03 46.41 22.77 69.18 7 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 712 IRONWORKERS 2025-11-03 46.35 37.86 84.21 2026-05-03 49.50 37.86 87.36 713 LINEMAN 2025-11-03 59.36 26.71 86.07 714 MILLWRIGHT 2025-11-03 42.95 37.81 80.76 2026-05-01 46.15 37.81 83.96 715 PAINTERS (INCLUDING HAND BRUSHED, HAND SPRAYED, AND THE TAPING OF PAVEMENT MARKINGS) 2025-11-03 48.00 29.09 77.09 2026-05-04 50.50 29.09 79.59 716 PILEDRIVER (INCLUDING VIBRATORY DRIVER OR EXTRACTOR FOR PILING AND SHEETING OPERATIONS) 2025-11-03 47.71 31.98 79.69 2026-05-01 50.90 31.98 82.88 717 PIPEFITTERS . STEAMFITTERS 2025-11-03 56.24 39.30 95.54 2026-05-01 61.24 39.30 100.54 719 PLUMBERS 2025-11-03 61.28 31.52 92.80 721 SHEET METAL WORKERS 2025-11-03 56.71 35.82 92.53 2026-05-01 60.96 35.82 96.78 723 TERRAZZO WORKERS FOR RATE CALL 651-284-5091 OR EMAIL DLI.PREVWAGE@STATE.MN.US 724 TILE SETTERS 2025-11-03 34.76 23.29 58.05 725 TILE FINISHERS FOR RATE CALL 651-284-5091 OR EMAIL DLI.PREVWAGE@STATE.MN.US 727 WIRING SYSTEM TECHNICIAN 2025-11-03 51.07 24.02 75.09 2026-07-01 54.44 24.02 78.46 728 WIRING SYSTEMS INSTALLER 2025-11-03 35.78 18.73 54.51 729 ASBESTOS ABATEMENT WORKER 2025-11-03 41.23 25.99 67.22 8 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 730 SIGN ERECTOR FOR RATE CALL 651-284-5091 OR EMAIL DLI.PREVWAGE@STATE.MN.US 9 Docusign Envelope ID: 4049AE00-BCAF-4E73-B704-D3F88A537302 SITE LAYOUT LAKE ELMO, MINNESOTA COTTAGE LAKE ELMO TEST WELL 6 PROJECT 10/26/25 FIGURE: 2 173420169 TEST WELL CONSTRUCTION DIAGRAM LAKE ELMO, MINNESOTA COTTAGE LAKE ELMO TEST WELL 6 PROJECT 10/09/25 FIGURE: 3 173420169 STAFF REPORT DATE: December 16, 2025 CONSENT TO: City Council FROM: Jack Griffin, Municipal Sr. Project Manager AGENDA ITEM: Approve Resolution of Municipal Support for the TH 36 and Lake Elmo Avenue (CSAH 17) Improvements including the South Frontage Road REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Adam Swanepeol, Interim Public Works Director Nate Stanley, City Engineer Chad Isakson, Assistant City Engineer CORE STRATEGIES: ☐Vibrant, inclusive, connected community ☐Efficient, reliable, innovative services ☐Responsive, transparent, adaptive governance ☐Balanced Finances now and future ☒Managed Growth ☒Resilient Infrastructure BACKGROUND: Washington County is leading an intersection improvement project at TH 36 and Lake Elmo Avenue to improve safety, capacity, and operation of the intersection and surrounding area. The project is planned to begin construction in June 2026 and is scheduled to be completed in the fall 2027. On May 16, 2024 the City Council approved a Resolution of Municipal Consent for the recommended project, known as the Overpass with Buttonhook Ramps alternative and as detailed on the preliminary layout dated April 25, 2024. As the County, MnDOT and Cities continued with the project development and final design, the layout was revised to include the extension of the South Frontage Road to Keats Avenue, with a full access closure at Keats Avenue. This alternative was presented for council consideration at the November 2025 Workshop. Following the County/MnDOT presentation, the City Council requested that MnDOT and the County consider a third option that would include the South Frontage Road as presented while maintaining right-turn-only access from eastbound TH 36 to southbound Keats Avenue (Option 3 Concept Plan), with performance monitoring to determine if future closure is warranted. MnDOT subsequently evaluated the City Council request and agreed to advance the project with the Option 3 Concept Plan and Draft Commitments, Requirements and Performance measures to maintain the right- turn-only access from eastbound TH 36 to southbound Keats Avenue. The revised layout and performance measures were presented to the City Council at the December 9, 2025 workshop for review and consideration. ISSUE BEFORE COUNCIL: Should the City Council approve a Resolution of Support for the TH 36 and Lake Elmo Avenue Improvements, revised layout dated February, 2025, including the South Frontage Road extension to Keats Avenue, and further revised to include the Option 3 Concept Plan to maintain the right-turn-only access from eastbound TH 36 to southbound Keats Avenue? PROPOSAL DETAILS/ANALYSIS: MnDOT has evaluated the City Council request and has agreed to advance the project that will include the South Frontage Road extension to Keats Avenue as revised to include the Option 3 Concept Plan and Draft Commitments, Requirements and Performance measures, for maintaining the right-turn-only access from eastbound TH 36 to southbound Keats Avenue. The following summarizes the proposed Project revisions. ·The existing TH 36 right-turn/deceleration lane must be extended to a minimum length of 500-feet. This extension will be a local cost to be paid by Lake Elmo. MnDOT will continue cost participation in the South Frontage Road. ·There will be four (4) ongoing monitoring of safety and operational performance measures associated with the Keats Avenue exit: o Turn volumes exceed right-turn lane capacity o Queueing on TH 36 o Crashes at TH 36/Keats Avenue o Incidents of wrong-way driving from Keats Avenue onto TH 36 ·If any of the performance measures are met, the City will remove the eastbound TH 36 right- turn/deceleration lane at Keats Avenue and modify the City street frontage road connection to southbound Keats Avenue at City cost, or reimburse MnDOT for the costs. ·Maintenance. The City of Lake Elmo will be responsible for maintenance including snow plowing of the Keats Avenue one-way exit and the new frontage road. MnDOT will perform maintenance of TH 36 including snow plowing operations. ·MnDOT cautions that the Keats Avenue access may create wayfinding challenges with potential unintended consequences. ·All commitments and performance measures outlined above will be documented in the cooperative construction agreement between MnDOT and the City of Lake Elmo. The County expressed determination to maintain the project construction start of June 2026. The intersection redesign was therefore constrained to remain within the right-of-way acquisition areas determined by the original design with the acquisition already in progress. The design was further constrained to avoid redesign of the adjacent stormwater basin. ·The South Frontage Road design includes two separate tight curves near Keats Avenue, meeting 20 MPH design speeds. Ideally, these curves would meet a minimum 30 MPH design speed on a State Aid designated route. Staff is not overly concerned with the tight curves due to the proximity of the curves to a “stop” condition. Proper marking and lighting at the curves are recommended to provide enhanced warning of the speed reductions. ·The South Frontage Road intersection with Keats Avenue is offset by 165 feet. MnDOT indicated the minimum offset would typically be 200 feet, or mid-way between TH 36 and 59th Street (290 feet). By maintaining free-flowing traffic along Keats Avenue the limited offset should not be problematic. Staff recommends a review and possible increased TH 36 right-turn/deceleration lane to minimize potential queuing on TH 36. FISCAL IMPACT: The anticipated cost participation by the City of Lake Elmo has not been determined in detail. The County has indicated that the City’s costs will be based on Washington County’s Cost Participation Policy after applying all applicable Federal and State Grant Funds. The attached resolution of support indicates that Washington County will present the City with a Cooperative Agreement for the cost sharing of the improvement prior to advertising the Project for contractor bids. The City’s Capital Improvement Plan shows a budget amount of $2,500,000 in 2026 and $2,500,000 in 2027. At the November 2025 workshop the County estimated that the City cost share will be similar for either design alternative, as the added scope of the South Frontage Road was planned to be paid by MnDOT. The Option 3 Concept Plan includes additional City costs to cover the TH 36 eastbound right- turn/deceleration lane extension as outlined in the draft commitments and requirements. The City may incur additional costs in the future to remove the TH 36 eastbound right-turn/deceleration lane at Keats Avenue and to modify the City street frontage road connection to southbound Keats Avenue, should any of the defined safety or operational performance measures indicate that a full closure at Keats Avenue is recommended. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a Resolution of Support for the TH 36 and Lake Elmo Avenue Improvements, revised layout dated February, 2025, including the South Frontage Road extension to Keats Avenue, and further revised to include the Option 3 Concept Plan to maintain the right-turn-only access from eastbound TH 36 to southbound Keats Avenue. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution 2025-083 Supporting the TH 36 and Lake Elmo Avenue Improvements, revised layout dated February, 2025, including the South Frontage Road extension to Keats Avenue, and further revised to include the Option 3 Concept Plan to maintain the right- turn-only access from eastbound TH 36 to southbound Keats Avenue.” ATTACHMENTS: 1.Resolution Approving Municipal Support for the Trunk Highway 36 and Lake Elmo Avenue (CSAH 17) Improvements including the South Frontage Road Extension to Keats Avenue. 2. TH 36 and CSAH 17 County Recommended Project Layout, dated February, 2025. 3. Option 3 Concept Plan to maintain the right-turn-only access from eastbound TH 36 to southbound Keats Avenue. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-083 A RESOLUTION APPROVING MUNICIPAL SUPPORT FOR THE TRUNK HIGHWAY 36 AND LAKE ELMO AVENUE (CSAH 17) IMPROVEMENTS INCLUDING THE SOUTH FRONTAGE ROAD EXTENSION TO KEATS AVENUE WHEREAS, Washington County has, through its Capital Improvement Plan (CIP) recommended improvements to the intersection of County State Aid Highway (CSAH) No. 17, also known as Lake Elmo Avenue and Trunk Highway (TH) 36, to improve vehicle safety, vehicle mobility, and bikeability/walkability in this area; and WHEREAS, Washington County, in consultation with the MnDOT, the City of Lake Elmo, and the City of Grant, engaged in an intersection study process, beginning in 2021 to identify and evaluate potential improvements to this intersection; and WHEREAS, Washington County, together with MnDOT and the Cities of Lake Elmo and Grant, have engaged in a community engagement process as part of the study and preliminary design efforts intended to gather and consider public feedback for the proposed improvements; and WHEREAS, the City of Lake Elmo previously approved, by Resolution on May 16, 2024, a preferred concept project layout, also known as the Overpass with Buttonhook Ramps alternative, showing the proposed improvements, dated April 25, 2024; and WHEREAS, a revised preferred concept project layout, known as the Overpass with Buttonhook Ramps alternative with a South Frontage Road extension to Keats Avenue, dated February, 2025, has been prepared and provided to the City; and WHEREAS, the revised preferred layout dated February 2025 has been further revised to maintain the right-turn-only access from eastbound TH 36 to southbound Keats Avenue in lieu of a full closure of the Keats Avenue access to TH 36, known as the Option 3 Concept Plan; and WHEREAS, prior to advertising for contractor bids on the Project, Washington County will present the City with a Cooperative Agreement for the cost sharing of the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO, 1. That the City of Lake Elmo supports the revised preferred concept project layout dated February, 2025 including the South Frontage Road extension to Keats Avenue as further modified per the Option 3 Concept Plan to maintain the right-turn-only access from eastbound TH 36 to southbound Keats Avenue. 2. That the City of Lake Elmo supports the County continuing with the development of final plans and right-of-way acquisition necessary for the construction of the Project. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF DECEMBER 2025. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ City Clerk 100 SCALE IN FEET 100 SCALE IN FEET ALLIANT © 2025 Microsoft Corporation © 2025 Maxar ©CNES (2025) Distribution Airbus DS COUNTY 17 WASHINGTON COUNTY 17 WASHINGTON MINNESOTA 36 MINNESOTA 36 MINNESOTA 36 MINNESOTA 36 MINNESOTA 36 MINNESOTA 36 S T OP ST O P S T OP ST O P 60TH ST N (SFR) 60TH ST N (NFR)60TH ST N (NFR) 60TH ST N (SFR) 60TH ST N (NFR) LEGEND WETLAND IMPACT GRAVEL DRIVEWAY GREENSPACE INFILTRATION BASIN WET POND CONCRETE MEDIAN/WALK CURB AND GUTTER BRIDGE PAVEMENT SIGNAL SYSTEM ACCESS CLOSURE PROPOSED RETAINING WALL DELINEATED WETLAND EXISTING PROPERTY LINES CONSTRUCTION LIMITS PROPOSED RIGHT-OF-WAY EXISTING RIGHT-OF-WAY LEGEND WETLAND IMPACT GRAVEL DRIVEWAY GREENSPACE INFILTRATION BASIN WET POND CONCRETE MEDIAN/WALK CURB AND GUTTER BRIDGE PAVEMENT SIGNAL SYSTEM ACCESS CLOSURE PROPOSED RETAINING WALL DELINEATED WETLAND EXISTING PROPERTY LINES CONSTRUCTION LIMITS PROPOSED RIGHT-OF-WAY EXISTING RIGHT-OF-WAY INTERSECTION STUDY HWY 36 AT CSAH 17 (LAKE ELMO AVENUE) FEB, 2025 OVERPASS WITH BUTTONHOOK RAMPS K E A T S A V E N U E K E A T S A V E N U E L A K E E L M O A V E N U E L A K E E L M O A V E N U E 62ND ST N 57TH ST N 59TH ST N 10620 60TH ST N 10660 60TH ST N 10838 60TH ST N 10860 60TH ST N CONSTRUCTION COMPANY, INC. WEATHERGUARD 10900 60TH ST N BROTHER'S MANUFACTURING 10990 60TH ST N DAVID HARDWARE INC. 6080 LAKE ELMO AVE N NEEDHAM DISTRIBUTING CO 6120 LAKE ELMO AVE N 10955 62ND ST N 10958 62ND ST N 6211 LAKE ELMO AVE N RICK BUBERL & SON BLACK DIRT 6185 LAKE ELMO AVE N 6077 LAKE ELMO AVE N ECI CONTRACTING 6045 LAKE ELMO AVE N T.A. SCHIFSKY & SONS, INC. 11020 60TH ST N CARTIVA 11130 60TH ST N SELF STORAGE STILLWATER 11136 60TH ST N 11154 60TH ST N COZZIE'S TAVERN & GRILL 11170 60TH ST N AMERICAN POLYWATER CORP. 11222 60TH ST N AMERICAN POLYWATER CORP. 11298 60TH ST N AMERICAN POLYWATER CORP. 11459 60TH ST N 11211 60TH ST N COUNTRY SUN FARM & GREENHOUSES 5833 LAKE ELMO AVE N 5819 LAKE ELMO AVE N 5749 LAKE ELMO AVE N5710 57TH ST CV N 5724 57TH ST CV N 5730 57TH ST CV N 10997 57TH ST N 5577 LAKE ELMO AVE N 5685 LAKE ELMO AVE N 5900 LAKE ELMO AVE N RIVER VALLEY CHRISTIAN CHURCH TOTAL PROPERTY ACQUISITION 10689 60TH ST N5500 LAKE ELMO AVE N 9 6 5 9 6 5 970 970 9 7 0 975 9 7 5 9 8 0 MB U M U DI 230 235 240 5 0 5 510 515 EQ.STA. STA. 235+31.43 R4 (BK) 235+33.20 R5 (AH) EQ.STA. STA. 235+31.43 R4 (BK) 235+33.20 R5 (AH) 230 235 240 STAFF REPORT DATE:12/16/2025 Regular TO: CITY COUNCIL FROM: Interim Public Works Director – Adam Swanepoel AGENDA ITEM: Park Use Policy CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure BACKGROUND: City staff met with the Parks Commission on two separate occasions to conduct a review of the Park Use Policy. These discussions focused primarily on improving and clarifying the procedures related to the rental of City assets, including athletic courts, ballfields, and park shelters. Staff and Commissioners discussed current usage charge, identified areas where the policy could be more transparent or user- friendly, and discussed potential updates to ensure consistency, fairness, and efficient management of these community amenities. The feedback provided during these meetings provided revisions intended to enhance public access for all while still supporting organized activities. ISSUE BEFORE CITY COUNCIL: Would City Council like to accept the proposed changes to the Park Use Policy? PROPOSAL DETAILS/ANALYSIS: The current Park Use Policy includes the rental and use of City fields, courts, and shelters. Rental fees vary based on the type of facility reserved and whether the applicant is a resident or non-resident. All required deposits are fully refundable, provided that the facility is properly cleaned after the event and no damage has occurred. Ball Fields $50/day $500 per season. *Refundable Shelter $50/day $100/day non-resident *Refundable Lions Park Shelter $25/day $75 non-resident $500 per season in conjunction with fields. *Refundable Courts $50/day $500 per season. *Refundable Field Lights are subject to a non-refundable fee of $20 per reservation or $150 for the season. A penalty of $30 is charged if the lights are not turned off within 20 minutes of the end of an event. Lights for our courts and ice rink have no fee for their use. Staff is recommending the following changes while continuing to follow the reservation priority ranking: Priority 1 – City of Lake Elmo Priority 2 – Affiliated School Districts Priority 3 – Affiliated Youth and Adult Athletic / Civic Organizations Priority 4 – Non-Resident / Non-Resident Groups Ballfield Rental VFW and Lions ballfield rental be split between into Summer (April - July) and Fall (Aug - Oct) seasons. Reservation costs will be $50 per day or $500 per season (non-refundable). Field Lights are subject to a non-refundable fee of $20 per reservation or $250 for the season. All other ball field rentals would be $20 per day or $250 per season (non-refundable). Reservations would continue to follow the scheduling priority. Park Shelter or Pavilion (including Lions Park Shelter) All Lake Elmo’s city park shelters may be reserved for exclusive use to accommodate small events requiring additional space beyond field use which would host less than 100 attendees. Parks can be reserved for a “Full or Half Day” (6 or 12 hours). Cost of a shelter reservation would be $50 for half and $100 for a full day - non-refundable. A $100 security deposit would be submitted with the reservation. Cleaning of the area will be required and include cleaning up facilities after use including picking up all refuse on and around grounds and shelter, wiping off tables, and sweeping the hard surface of area. Failure to do so will result in the loss of the $100 security deposit. Events in conjunction with the fields or a special event application to use a shelter (Lions Park) could be reserved for a “Full or Half Day” (6 or 12 hours). Cost would be $50 for half and $100 for a full day reservation – non-refundable. A $100 security deposit would be submitted with the reservation Courts Lake Elmo has reservable pickleball courts at Lions, Pebble, and Tablyn park. Reservable courts to would be limited to 50% at each site. (ex; Lions-2, Pebble-3 and Tablyn -2). With the remaining courts being for open play. Individual Courts can be reserved for up to 3 hours for $20. Groups looking to reserve multiple courts can reserve all the reservable courts at one site. Cost would be $100 per week for up to 3 hours. Reservations can be made one month at a time. All reservations are non-refundable. Sand Volleyball courts are reservable at Lions Park. Individual Courts can be reserved for up to 3 hours for $20. Reservations for sand courts would be non-refundable. FISCAL IMPACT: Park reservation revenue in 2024 totaled $300, all of which came from non-refundable lighting fees. The cost to provide lighting for courts and fields during the same year was $6,685.08. Lawn care for a single ballfield including mowing and weed control averages approximately $4,424 per year. In addition, irrigation operation and maintenance costs average $16,000 annually. Court resurfacing is recommended every five years and costs approximately $7,000 per regulation-size tennis court. Based on the number of courts at each location, an estimated $14,000 would be required to resurface the courts at Lions Park and Tablyn Park, and approximately $20,000 would be needed to resurface the courts at Pebble RECOMMENDATION: “Motion to approve the changes to the Park Use Policy as proposed.” Adopted 11/5/19 City of Lake Elmo 3880 Laverne Avenue North, Suite 100 Lake Elmo, MN 55042 651-747-3900 Lake Elmo Park Use Policy Purpose & Intent: The purpose of this policy is to establish a fair and equitable distribution of the limited City of Lake Elmo park facilities. This policy governs the use of fields, shelters, and other facilities that reside in our park facilities by the City itself, school districts, athletic organizations, community groups and the general public. It is the intent of this policy to classify & guide potential users / residents of Lake Elmo of these facilities that may wish to use these facilities exclusively for their activity for a specific amount of time into a priority system that best meets the ever changing needs of the City of Lake Elmo. Parks Available for Field Reservations The City of Lake Elmo will begin taking park reservations on January 15th each year. The City of Lake Elmo has (6) distinct parks available for field or hard surface courts (pickle ball, tennis and basketball, etc.) reservation and exclusive use. They are: - VFW Park - Lions Park - Tablyn Park - Pebble Park - Reid Park - Demontreville Park For the purpose of fairness and equitable access each of the above parks can be reserved up to (3) hours per reservation. Athletic organizations seeking larger blocks of time or for the purpose of a tournament / User Priorities Priority 1 – City of Lake Elmo Priority 2 - Affiliated School Districts Priority 3 - Affiliated Youth and Adult Athletic / Civic Organizations Priority 4 - Non-Resident / Non-Resident Groups Adopted 11/5/19 scheduled competitive sporting event may be approved according to the user priority above. A deposit of $50 per daily reservation or $500 for the season for organized athletics must be provided at the time of reservation. The deposit will be returned within 3 weeks of the event or end of the season provided the park facility is not damaged or left unkept. VFW and Lions ballfield rental be split between into Summer (April - July) and Fall (Aug - Oct) seasons. Reservation costs will be $50 per day or $500 per season (non-refundable). All other ball field rentals would be $50 per day or $250 per season (non- refundable). Reservations would continue to follow the scheduling priority with preference in the following order: Failure to clean up the facilities after each use may be grounds for canceling a season long reservation. All other parks with recreational fields or hard surface courts can be used on a first come first serve basis. Any special requests for amenities and or services (i.e. additional restrooms, soccer goals, dumpsters) must be requested at the time of reservation and may incur additional charges. If two entities are vying for the same fields or courts, the entity with the higher priority rating will prevail. If two entities are vying for the same field or court and have the same priority rating, the entity that serves the higher number of Lake Elmo residents will prevail. Park and Shelter Reservations for Events and Other Uses Lake Elmo city parks and shelters may be reserved for exclusive use to accommodate small events requiring additional space beyond field use. Examples may include run/walks, company picnics, family reunions, wedding receptions, and other events with less than 100 attendees. Parks can be reserved for up to 6 hours per reservation, with reservations made beginning January 15th for that year. A $50 deposit ($100 - $50 deposit and $50 use fee for non-Lake Elmo residents) Parks can be reserved for a “Full or Half Day” (6 or 12 hours). Cost of a shelter reservation would be $50 for half and $100 for a full day - non-refundable. A $100 security deposit would be submitted with the reservation along with a park event reservation form must be presented at time of reservation. Users of parks are required to clean facilities after use including picking up all refuse on and around grounds and shelter, wiping off tables, and sweeping the hard surface of area used. Failure to clean the area as defined above will result in the loss of the $50 $100 security deposit. The concession stand at Lions Park may be rented out in conjunction with an activity utilizing the field/courts or as a stand-alone event. The use a shelter (Lions Park) could be reserved for a “Full or Half Day” (6 or 12 hours). Cost would be $50 for half and $100 for a full day reservation – non-refundable. A $100 security deposit would be submitted with the reservation fee for use of the concession stand is $25/day for Lake Elmo residents or $75/day for non-Lake Elmo residents. For organized athletics using the concession stand in conjunction with the use of the field, a season long fee of $500 is applicable. A $50 deposit is required in addition to all fees for use of the concession stand. Public events that are expecting more than 100 people in attendance, may be required to attain a special event permit. Courts Lake Elmo has reservable pickleball courts at Lions, Pebble, and Tablyn park. Reservable courts to would be limited to 50% at each site. (ex; Lions-2, Pebble-3 and Tablyn -2). With the remaining courts being for open play. Individual Courts can be reserved for up to 3 hours for $20. Groups looking to reserve multiple courts can reserve all the reservable courts at one site. Cost would be $100 per week for up to 3 hours. Reservations can be made one month at a time. All reservations are non-refundable. Sand Volleyball courts are reservable at Lions Park. Individual Courts can be reserved for up to 3 hours for $20. Reservations for sand courts would be non-refundable. Adopted 11/5/19 City Provided Lights Field illumination is provided at Lions Park and VFW field. Hard surface court lights are provided at Lions, Pebble and Tablyn Parks. The fee for use of the lights is $20 per reservation or $150 $250 per season for organized athletics. Organizations using the facility under reservation must turn the lights out (20 minutes) after completion of activity or be penalized $30 to offset utility costs. Sportsmanship / Behavior The City of Lake Elmo has provided (21) parks and open spaces for public enjoyment. To insure that park use is fun, comfortable, and pleasant experience the following rules of use have been established: 1. In the use of athletic fields, good sportsmanship rules apply to all players, parents, coaches and fans involved; 2. Programmed youth sports activities must be chaperoned by adults; Adopted 11/5/19 3. Electronic amplification for music or voice projection and artificial lighting not provided by the City of Lake Elmo must be approved in writing and must cease at dusk; 4. No smoking, alcohol or illegal drugs; 5. No Open fires; 6. No glass beverage containers 7. No picking of flowers, plant materials, or physical contact with shrubs or trees unless otherwise designated as part of a nature education program; 8. All pets must be leashed at all times; 9. No solicitation of funds or sales of merchandise; 10. Litter pick-up and disposal in the responsibility of the reserving entity. Trash must be bagged, sealed and placed in the park’s trash receptacle. Entity may be charged if the City staff has to provide this service; 11. No parking on turf areas, with the exception of unloading and loading of sporting equipment or gathering supplies. Parking in only assigned areas; STAFF REPORT DATE: December 16, 2025 REGULAR AGENDA AGENDA ITEM: 2026 Budgets & Levy FROM: Clarissa Hadler, Finance Director CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure ISSUE BEFORE COUNCIL: 1) What changes, if any, should be made to the draft budgets? 2) What Final Property Tax Levy would the City Council like to set for certification to Washington County for Payable 2026? BACKGROUND: The attached 2026 Budgets & Tax Levies book provides information regarding all budgets and levies requested for the coming fiscal year. The City budgeting process begins each spring with review of expenses and earlier budgets. The first budget-related workshop took place on July 8 to review the draft CIP (capital improvement program). The main 2026 Budget and Levy discussion took place at the August 14 Council workshop. After Council direction, a follow-up discussion was held at the September 9 Council workshop. [See earlier workshop packets, video, and minutes for detailed information. https://www.lakeelmo.gov/agendacenter] The first draft of the budget and levy showed an increase in the levy of approximately 20%, due largely to some large projects, such as new software and the comprehensive planning process, as well as additional staff in Public Works and Fire, and increasing capital levies to plan for future projects. Council direction was to decrease that levy, maintaining operations largely as presented, and utilizing some fund balance. The revised levy and budget were then presented at the Sept. 9 workshop and the Sept. 16 meeting, with a 14% increase. This was achieved by decreasing capital levies, some minor changes to the General Fund Budget, and a budgeted use of fund balance of $275,000. After Council and staff discussion on a number of topics, that Proposed Levy was adopted on Sept. 16. Council adopted a proposed levy of $11,497,785, which would result in an increase equal to 2.73 percentage points over the 2025 rate; from 26.84% to an estimated 29.57%. Minnesota Statute 275.065 requires approval of a proposed property tax levy and a proposed budget on or before September 30th of each year. This proposed levy sets the maximum amount a city can levy for the following year. The final levy can be an amount lower than the proposed but may not be higher. Tax Levy & Impact The following table shows the proposed 2026 levy and change from prior year. 2025 2026 Proposed Levy $ Change % Change General Fund Levy 5,588,958 6,300,000 711,042 12.72% Debt Service Levy 3,251,728 3,417,785 166,057 5.11% Capital Levies 1,243,333 1,780,000 536,667 43.16% Infrastructure Reserve Levy 93,333 400,000 306,667 City Center CIP Levy 50,000 50,000 0 Park CIP Levy 100,000 0 - 100,000 Ballpark Fund Levy (new) 250,000 250,000 Vehicle & Equipment Levy 400,000 450,000 50,000 Street Maintenance Levy 600,000 630,000 30,000 TOTAL LEVY $ 10,084,019 11,497,785 1,413,766 14.02% The Median Home Value increased slightly this year; from $581,700 for tax year 2025 to $585,800 for tax year 2026. The proposed levy would have a tax impact of an additional $179 per year or less than $15 per month. 2025 2026 Proposed Median Value Home 581,700 585,800 Tax Rate 26.84% (final 2025) 1,616 29.57% (est. 2026 - proposed) 1,795 $179 increase More information is available within the report and appendices of the attached 2026 budget book. RECOMMENDED MOTION Motion to Approve Resolution 2025-084 Setting the 2026 Property Tax Levy and Adopting Various 2026 Budgets ATTACHMENTS 1) 2026 Budgets & Tax Levies book 2) Resolution 2025 - 084 2026 Budgets & Tax Levies 1 | Page Table of Contents • Introduction & Overview • Taxes & Other Revenues o Taxes o Charges for Services & Other • General Fund Expenses o Salary & Benefits o Summary of Changes by Category o General Government o Public Safety o Public Works • Minor Funds • Capital Funds & Levies • Debt Service • Utility Funds 2 | Page Introduction & Overview As we present the 2026 budget, our city reflects on a year of collaborative planning and strategic decision-making. This budget embodies our commitment to meeting the needs of our growing community while ensuring fiscal sustainability and responsibility. Through the efforts of this year's collaborative process, we’ve developed a budget that aligns with our long-term goals and sets the stage for a resilient future. In January, the City Council and staff developed the 2025 Strategic Plan which sets out the Long-Term Vision for the city, as well as Core Strategies and Strategic Objectives. It is within this framework that City Staff align their work and budgets. Core Strategies include: 1. Building a vibrant, inclusive, and connected community through celebration, engagement, and shared spaces. 2. Manage Growth with Purpose and Intent. 3. Balancing finances consistent with current needs and future growth. 4. Maintain responsive, transparent, and adaptive governance. 5. Deliver efficient, reliable, and innovative public services. 6. Build and sustain resilient infrastructure to support a thriving and sustainable community. Find the full document online at https://www.lakeelmo.gov/173/Lake-Elmo-Strategic-Plan. What’s Changing? Due to the complexity of the city’s budget, there are a myriad of changes that add up to proposed increases. The most significant impacts to the 2026 Budget & Levy are changes in staffing, project expenses, and planning for long-term capital needs. The City of Lake Elmo is growing rapidly, and to properly address current and future challenges and set the community on a trajectory for success well into the future, we’re moving toward a proactive approach to capital planning for infrastructure and equipment replacement; implementing capital levies and decreasing the amount of debt issued. We’re also assessing what staffing needs will be in years to come, while also catching up on staffing needs due to recent growth. 3 | Page Are you curious what your local property taxes pay for? Try out our Property Tax Calculator! It shows your portion of what is budgeted for each City Service Area. The results for a Median Value Home are shown below. Download at https://www.lakeelmo.gov/230/Property-Tax -Calculator. 4 | Page Taxes & Other Revenues The General Fund is funded largely by Property Taxes, with 71% of revenues coming from that source. 19 percent of revenues come from Licenses & Permits and Charges for Services, which are largely development-related. Another 5% comes from interest earnings, fines, and grants. For 2026, we are budgeting for a Use of Fund Balance, as well as the sale of the Old Fire Hall. Excluding the sale of the fire hall, non-tax revenues for 2026 are anticipated to remain largely consistent with the 2025 Budget. In 2025, actual revenues are expected to exceed initial projections, largely due to the two school building projects. Historically, revenues in this category surpassed $1 million in 2020 and 2021. However, shifts in the housing market towards more multifamily units have led to lower residential revenues compared to the previous single-family boom. Currently, we project approximately 200 to 250 new homes, with a larger share being townhomes, which typically generate lower permit fees. Because non-tax revenues are not keeping up with the increased expenses, that difference is being made up with taxes and use of fund balance. There is a planned 12.7% increase in total taxes to support rising operational costs compared to the previous year and an allocation of $275,000 from Fund Balance will fund several special projects. Our Fund Balance Policy targets 50-60% of the following year’s operating budget. As of the 2024 audit, the fund balance stood at approximately 130%, and is expected to remain around that level at the end of 2025, allowing for expenditures while remaining within policy guidelines. 71% Revenues Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Use of Fund Balance / Sale of Assets 5 | Page General Fund Expenses The General Fund is the city fund that holds the majority of non-utility-related operations expenses; general administration, public safety, and public works. Salary & Benefits / Consultants Given that the city primarily functions as a service organization, salaries and benefits constitute a substantial portion of the budget. As our city and organization continue to grow, so too does our workforce. The 2026 budget includes a 3% Cost of Living Adjustment (COLA) for staff. New or vacant positions are budgeted at the midpoint of their salary range. Notably, there are planned additions to staff in both Public Works and the Fire Department. In addition to in-house personnel, expenditures for consultants are also expected to rise, driven by special projects and increasing rates. Summary of Expenses by Category It is sometimes helpful to see the categories of expenditures to more fully understand what our dollars are spent on. The first chart below shows an illustration of the categories of expenditures in the general fund, which deals largely with the operations and provision of city services. General Fund expenses primarily fall under Personnel and Charge & Services. The Charges & Services category is roughly 75% contracted services and consultants. (The below tables do not include Utility Fund budgets.) Expenses by Category General Fund Only Personnel Materials & Supplies Charges & Services Capital Outlay (Expense) Transfers* 6 | Page The following bar chart and table show year-over-year changes to expense categories. 2025 Budget 2026 Budget $ Change % Change Personnel 4,197,291 4,797,852 600,561 14.3% Materials & Supplies 231,488 239,816 8,328 3.6% Charges & Services 3,354,162 3,752,938 398,776 11.9% Contingency Reserve 35,000 - (35,000) -100.0% TOTAL OPERATIONS 7,817,941 8,790,606 972,664 12.4% Capital Outlay (Expense) 75,000 49,000 (26,000) -34.7% Transfers* 19,000 20,000 1,000 5.3% TOTAL CAPITAL & TRANSFERS 94,000 69,000 (25,000) -26.6% GRAND TOTAL $ 7,911,941 $ 8,859,606 $ 947,664 12% * Transfers are not Expenses. They are funds that get placed into a Capital Fund for expenditure on large purchases. We are showing them here because Transfers were previously shown in the General Fund Expense Budget, and we wanted to present a more accurate comparison year-to-year. The table below outlines the key factors driving the changes to the Operations budget. Personnel expenses continue to increase as we move toward full staffing based on recent organizational studies, including expanding our public safety departments to meet the needs of a growing community. % Change Main Factors Personnel 14.3% 4 new FTE, add'l Paid-on-call FF Hours Materials & Supplies 3.6% Computers & Road Salt fluctuate year-to-year Charges & Services 11.9% Contract Services, Comp Planning, Engineering Contingency Reserve -100% Not Budgeting a Contingency Capital Outlay (Expense) -34.7% Capital Purchases fluctuate year-to-year Transfers 5.3% Minimal $ change, Only Fire Equipment 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 Personnel Materials & Supplies Charges & Services Contingency Reserve Capital Outlay (Expense) Transfers* General Fund Expenses by Category 2025 Budget 2026 Budget 7 | Page Divisions/Department Budgets The following sections summarize the expense budgets for each division and department. Detailed budgets for each department are available in the line-item budgets. The chart below shows the distribution of General Fund Expenditures by Division. In 2025, the City adopted a new approach to managing capital set-asides, resulting in notable changes to departmental budgets. We shifted vehicle & equipment fund and street maintenance fund transfers out of the General Fund and into dedicated capital levies; the financial impact of this varied across departments. The Streets Department experienced the most significant change, with the annual Street Maintenance transfer now funded through a separate levy. In some comparisons to follow we adjust for this change in practice by noting “less __ transfer” to indicate what the budget would have been without it. There are still a number of capital or project-oriented expenses in the general fund that cause large swings in expenditures from year to year. We will continue to move toward additional separate project and capital budgeting as we’re able. We also continue to move toward more accurate budgeting and expenditure of some shared expenses, such as city hall maintenance and IT support. Starting in 2024, we moved city hall expenses to an internal service fund (703), which is funded by transfers from each department housed in the City Center building. Changes have also been made to IT support expenses to more accurately distribute those expenses to departments. 25% 51% 24% General Fund Expenditures by Division General Government Public Safety Public Works 8 | Page General Government General Government includes the following departments that manage the overall administration, financial management and development of the city. Dept # Department Name 2023 Actual 2024 Actual 2025 Budget 2026 Budget Change 1110 Mayor & Council 56,842 46,144 73,328 67,168 -8% 1320 Administration 506,102 573,559 777,578 814,249 5% 1410 Elections 6,881 21,116 8,315 44,691 437% 1450 Communications 50,812 - - - - 1520 Finance 174,557 256,644 377,044 432,964 15% 1910 Planning & Zoning 217,156 436,588 633,844 798,398 26% 1930 Engineering Services 32,855 37,200 35,000 53,970 54% 1940 City Hall 36,687 - - - Total General Government $1,081,892 $1,290,554 $1,905,109 $2,211,440 16.08% Overall, General Government expense budgets are proposed to increase in 2026 due to several factors: continued staffing changes (including new and reclassified positions, and the implementation of the Class and Compensation Study effective 1/1/2026), the added costs of the new City Center facility, and rising expenses such as insurance and IT services as both the city and the organization continue to grow. In addition, the 2026 budget includes a few special projects that represent one-time expenses or items from the Capital Improvement Plan (CIP). These include the new financial management software (a two-year project) and the Comprehensive Planning process (a multi-year initiative). As mentioned, the City Hall expenses were moved to an internal service fund, and there are transfers from all city center departments. The prior-utilized City Hall department is reflected in this table for this year to show actual expenditures in the general fund. Similarly, the Communications Dept. was rolled into the Administration Dept in 2024. 9 | Page Public Safety The Public Safety segments of the budget include departments that provide for the health and safety of the city. Total Public Safety is budgeted to increase by 9.8%. The City of Lake Elmo contracts with the Washington County Sheriff for police services. The number of contracted officers is not changing. Fire is requesting 3 additional positions, which would start halfway through 2026. Dept # Department Name 2023 Actual 2024 Actual 2025 Budget 2026 Budget % Change 2100 Police 1,048,618 1,290,554 1,396,730 1,435,689 2.8% 2150 Prosecution 36,949 50,540 50,000 52,983 6.0% 2220 Fire 1,387,730 1,514,880 1,559,191 1,867,467 19.8% 2400 Building Inspection 677,312 776,397 1,084,080 1,126,957 4.0% 2500 Emergency Comm 4,311 4,500 4,500 5,035 11.9% 2700 Animal Control 19,172 23,998 14,500 22,000 51.7% Less Vehicle & Equip Transfers 82,019 106,214 Total Public Safety $3,092,073 $3,554,654 $4,109,001 $4,510,131 9.8% As noted earlier, the Vehicle & Equipment Transfers are now a separate levy deposited directly into that capital fund and are shown in prior years to illustrate the effect on that budget. 10 | Page Public Works Public Works is comprised of the Streets and Parks departments, which are funded through the General Fund, as well as the Water, Sewer and Stormwater operations. These utility services are accounted for in separate funds-collectively referred to as the “Utility Funds” or “Enterprise Funds”- and will be discussed in a later section. Personnel costs and many other expenses are allocated across the various Public Works functions. While wages are budgeted using a standard allocation model, actual payroll is based on the hours worked within each specific function. This can cause swings in expenses year-to-year depending on snowfall and other factors, as well as a large variation from Budget to Actual in any year. Dept # Department Name 2023 Actual 2024 Actual 2025 Budget 2026 Budget % Change 3100 Streets 1,450,333 1,800,311 1,215,818 1,188,860 -2% 5200 Parks & Recreation 412,051 496,013 687,513 949,173 38% Less Vehicle & Equip Transfers 92,981 93,786 Less Street Maint Transfer 600,000 Total Public Works $1,769,403 $1,602,538 $1,903,331 $2,138,034 12% As noted earlier, the Vehicle & Equipment Transfers and Street Maint. transfers are now separate levies deposited directly into those capital funds and are shown in prior years to illustrate the effect on that budget. 11 | Page 12 | Page Minor Funds The City has a number of “Minor Funds”, which are separate funds that help us manage things like special revenues (lawful gambling revenues), shared expenses, and larger projects and purchases. Those funds are budgeted separately from the General Fund, though some receive revenues from the general fund. Many of those minor funds do not have expenses until they are approved by Council, so we don’t have a formalized budget process for them each year, and they are effectively budgeted at zero for the year. The following minor funds do have regular budgets for 2026, as shown in the attached budget for each fund. 2025 Budget 2026 Budget 407 Fire Equipment & Projects 210,400 121,500 703 City Center Operations 194,138 215,634 13 | Page Capital Funds & Levies Since transitioning to a 10-year Capital Improvement Plan (CIP) in 2023, staff has continued to expand the inventory of existing assets and refine the timing of maintenance and replacement needs. In 2024, the City upgraded its CIP planning software, and staff has since focused on cleaning up the database, implementing more intuitive numbering systems, and adding custom fields. This ongoing work is already helping to inform our long-term capital funding strategies. The 2026-2035 Capital Improvement Program is adopted alongside the 2026 Budget & Tax Levy. (See the agenda for a link to that document.) To better distinguish between capital and operational expenses, the City implemented separate capital levies in 2025. These levies are deposited directly into designated Capital Funds, increasing transparency in long-term planning and simplifying several accounting and reporting processes. • Infrastructure Reserve Levy: Increased to continue the City’s strategy of funding a portion of all street projects with cash. • City Center CIP Levy: Introduced in 2025 to begin saving for future capital replacements at the new City Center building. It is suggested this levy grow over time to more fully cover depreciation of the building, mechanical systems, and fixtures. • Vehicle Fund: Planned to be increased slightly each year until it reaches a level that fully funds all vehicle and equipment replacements. • Street Maintenance Levy: Increased slightly to account for inflation. • Ballpark Fund Levy: New in 2026, this levy will repay the interfund loan from the Sewer Fund to purchase the future ballfield property. It is scheduled to decrease slightly each year over the next 10 years until the loan is fully repaid. Levy Name Notes 2025 Levy 2026 Levy Infrastructure Reserve Levy New in 2025 93,333 400,000 City Center CIP Levy New in 2025 50,000 50,000 Park CIP Levy New in 2025, None in 2026 100,000 Vehicle & Equipment Levy Changed from a GF Transfer in 2025 400,000 450,000 Street Maintenance Levy Changed from a GF Transfer in 2025 600,000 630,000 Ballpark Fund Levy New in 2026 250,000 TOTAL Capital Levies $ 1,243,333 $ 1,780,000 14 | Page The budgets for the following capital funds are attached; 2025 Budget 2026 Budget 403 City Center Reserve Fund - 50,000 404 Park Dedication Fund 292,000 900,000 408 Street Maintenance Fund 600,000 600,000 409 Infrastructure Reserve - 1,619,200 410 Vehicle & Equipment Fund 265,000 556,673 412 Ballpark Fund 250,000 While budgets are set for these funds, each project is brought back to Council for final approval, per the city’s Purchasing Policy. There may be some costs to these funds that are prior to council approval, such as pre-project engineering or other design. 15 | Page Debt Service The city issued new debt in 2025 which we will begin paying on in 2026. The 2026 levies necessary to pay for existing debt are as follows: 2025 2026 $ Change % Change 2014A 183,304 183,829 525 2016A 186,899 186,164 (735) 2017A 362,868 328,218 (34,650) 2018A 128,258 125,139 (3,119) 2019A 294,618 290,418 (4,200) 2021A 1,022,885 1,019,630 (3,255) 2022A 279,523 279,510 (13) 2023A 353,288 354,075 787 2024A 440,086 438,248 (1,838) 2025A 212,554 212,554 $ 3,251,729 $ 3,417,785 $ 166,056 5.1% Despite some decreases in existing debt payments, the addition of the 2025A bond will cause the overall increase in the debt service levy to be 5.1%. Due to significant investments in infrastructure and buildings in the past 10 years, the city’s debt load is higher than many cities of the same size. This is due largely to not having capital set-asides prior to those projects needing to be completed. As part of the city’s long-term strategic plan, debt issuance will be decreased as a share of all projects by ensuring at least a portion of the funding each year is cash. 16 | Page Enterprise Funds Lake Elmo currently has three Enterprise (or Utility) Funds: Water, Sewer and Stormwater. Expenses in these funds can vary significantly from year to year due to the use of full accrual accounting. This method includes depreciation, debt payments, and capital expenses - capital being the primary driver of annual fluctuations. Because the City is not currently charging utility fees at a level sufficient to cover depreciation, the Utility Funds show a net negative. Staff is working to revise the chart of accounts and our internal processes to make it easier to distinguish between operational and capital expenses year over year. Beginning in 2026, the City will implement separate capital funds for each utility: Water Capital (Fund 611), Sewer Capital (Fund 612), and Stormwater Capital (Fund 613). Additionally, a new accounting “department” has been created for the Water Treatment Plant at Well 2 to track related expenses. These costs will largely be reimbursable by an MPCA grant for the durat ion of the grant period. Utility revenue projections are updated during the Utility Financial Plan review, most recently completed in January of 2025. Actual revenues can vary significantly depending on summer precipitation, as rainfall decreases irrigation usage. The budgets below are based on a tentative 10% rate increase, as outlined in the January update to that Financial Plan. Further discussion on utility rates will take place during the next Financial Plan update in early 2026, with final adoption scheduled in time for Quarter 1 billing. Note: Enterprise Funds are not supported by property taxes and do not impact the levy. 17 | Page Tax Levy, Rate & Impact This section summarizes some of the key impacts to the levy and tax rate discussed earlier. Additional historical tables have been included in the Appendices to provide a more comprehensive view of past trends. The following table outlines the proposed 2026 levy and change from the prior year: 2025 2026 $ Change % Change General Fund Levy 5,588,958 6,300,000 711,042 12.72% Debt Service Levy 3,251,728 3,417,785 166,057 5.11% Capital Levies Infrastructure Reserve Levy 93,333 400,000 306,667 43.2% City Center CIP Levy 50,000 50,000 - Park CIP Levy 100,000 - (100,000) Ballpark Fund Levy 250,000 250,000 Vehicle & Equipment Levy 400,000 450,000 50,000 Street Maintenance Levy 600,000 630,000 30,000 TOTAL LEVY $ 10,084,019 $ 11,497,785 $ 1,413,766 14.02% City of Lake Elmo tax levies over time are shown in the following chart: To distribute the levy across the city, the County calculates the tax capacity of each property using a combination of market value, homestead exclusions, and class rates. The total tax capacity city wide is then compared to the levy amount (after accounting for fiscal disparities) to determine the local tax rate. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Lake Elmo Municipal Tax Levy G.O. Debt Levy Library Levy Capital Levy General Fund 0.00% 10.00% 20.00% 30.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Est. Local Tax Rate 18 | Page Note: when we discuss or illustrate values and capacity below, it is shown in the “Tax Year”, as opposed to the “Assessment Year”, which is the year prior. Those assessments are based on property and sales evaluations from the year prior to the assessment year, so values and capacity for the tax year lag roughly 1.5 - 2 years behind the actual market or construction activity. The total tax capacity for tax year 2026 for Lake Elmo increased by $1.4 million, or 3.73%, to $ 39,039,717, a similar increase to the prior year. In comparison, the 3 years prior (2022- 2024) averaged over 18% increases, and the 10-year average is 11.5%. The slowed increase in tax capacity is largely due to a cooldown of housing prices and development, along with a shift from single-family to multifamily construction. The increase in existing market value (market value excluding new improvements) is now under $26 million, compared to a 10-year average of approximately $120 million. Additionally, new improvements have slowed to just over $84 million, aligning more closely with the average seen between 2019 and 2022. The next chart shows Estimated Market Value (EMV) changes in the past 10 years. The green bar is the market value from each prior year, the blue bar shows the market value increase to that prior year existing value, and the red bar shows the market value of new improvements. EMV will follow similar trends as tax capacity, but they are different measures. - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Tax Capacity $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 New Improvements 19 | Page Again, the local tax rate is the ratio of the city’s local levy (total levy less the fiscal disparity distribution) to tax capacity. This rate is then applied to the tax capacity of individual properties to determine the local tax due. Lake Elmo’s final local tax rate for 2025 was 26.84%. The estimated local tax rate for the above levy is 29.57%, an increase of 2.73 percentage points. This is a more substantial rate increase than in the last few years, so we’ve broken out the rate change a bit more below. You can see how the Capital Levies are increasing as we start to save money for future infrastructure projects, vehicles and equipment, etc.; a practice that is relatively new to the city. The debt levies are generally for street projects, though a couple cover a small amount of equipment or refunding of old debt, and 2021A (the largest, in dark blue) includes the City Center and Public Works building projects. - 500,000,000 1,000,000,000 1,500,000,000 2,000,000,000 2,500,000,000 3,000,000,000 3,500,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Estimated Market Value Existing / MV Change / New Improvements New Improvements Existing MV Change Existing MV (PY) 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 2025 2025 2026 Proposed 2026 Proposed Stacked Effective Tax Rates for each Portion of the Levy All Capital Levies Street Maintenance Levy Vehicle & Equipment Levy Ballpark Levy Park CIP Levy City Center CIP Levy Infrastructure Reserve Levy All Debt Service Levies 2025A 2024A 2023A 2022A 2021A 2019A 2018 Certificate 2017A 2016A 2014A General Fund less Fiscal Disp* Capital Levies Debt Levies General Fund less Fiscal Disparities 20 | Page Tax Impact The Median Home Value increased slightly this year; from $581,700 for tax year 2025 to $585,800 for tax year 2026. When applying the estimated tax rate to a median value home, you would see an increase of $179 in city tax for the year, or less than $15 per month. 2025 2026 Median Value Home $ 581,700 $ 585,800 Tax Rate 26.84% (final 2025) 1,616 29.57% (est. 2026) 1,795 2.73 point change in Tax Rate $179 increase on MVH Valuations are determined in the year prior to the tax year. Proposed valuation notices are mailed in the spring of each year and any appeal of that valuation needs to filed with the County or heard at the Board of Appeals & Equalization meeting, which typically takes place in April at Lake Elmo City Hall. The table below shows what the tax impact will be on a range of home values. 2025 2026 Change Change (per month) (actual) (estimated) Tax Rate 26.84% 29.57% 2.73% Home Value City Taxes ($) Change ($) $250,000 671 739 68 6 $300,000 805 887 82 7 $350,000 939 1035 96 8 $400,000 1074 1183 109 9 $450,000 1208 1331 123 10 $500,000 1342 1479 137 11 $550,000 1510 1663 154 13 $600,000 1678 1848 171 14 $650,000 1845 2033 188 16 $700,000 2013 2218 205 17 $750,000 2181 2403 222 18 $800,000 2349 2587 239 20 $850,000 2516 2772 256 21 $900,000 2684 2957 273 23 $950,000 2852 3142 290 24 $1,000,000 3020 3327 307 26 21 | Page Tax Rates Compared to Other Cities Lake Elmo remained low compared to tax rates of other Washington County cities in 2025 and 2026, ranking 20th out of 27 Washington County cities in both years (presumes 2026 Final Levies do not change much at final adoption). When removing some of the smallest cities and largest cities, Lake Elmo will be the 8th lowest tax rate out of the 10 cities that are closest in population. City tax rates and levies vary drastically due to a variety of reasons. It may be that the property values are higher or lower than other cities. It may be that the level of service they provide is different; for instance, they may have full-time Fire, Police or Ambulance. They may have debt related to buildings or infrastructure - or not - and they may be levying for future needs - or not. So, while tax rate is a helpful comparison, it is only a single perspective and should be looked at in terms of what services are provided, as well as the tax capacity of the city. 0 10 20 30 40 50 60 Stillwater Oak Park Heights Newport Forest Lake Saint Paul Park Hugo Mahtomedi Lake Elmo Scandia Grant City Tax Rates Washington County cities most comparable in population to Lake Elmo 2024 2025 2026 Proposed 22 | Page Wrap-Up The above report is just a summary and brief explanations of the actual 2026 Budgets, which are in the attachments to follow. The 2026 Budget is the culmination of over six months of collaboration between the finance department, city staff, and the city council. It is balanced, is sound over the short and long term, and it reflects the city’s practice to continuously review how services are provided to ensure the most innovative, cost-effective and efficient delivery of programs and services for our community. There are several resources noted on the next page that provide additional context to our work, city finances, and property taxes. City staff is happy to discuss city budgets and finances with interested parties. Feel free to give us a call or schedule a meeting. Finance Department Mission Statement To inspire confidence through financial leadership rooted in transparency and integrity—driving strategic decisions with precision, efficiency, and purpose. We envision a future of sustainable growth where every dollar supports lasting impact for our organization and the community we proudly serve. 23 | Page Additional Info & Resources Attachments / Appendices • Budget Calendar • 2026 Budgets • Where Do Taxes Go? Worksheet for Median Value Home • Tax Levy & Tax Capacity History Charts Links • July 8 Meeting – CIP Discussion • August 14 Workshop – Budget Workshop • September 16 Meeting – Proposed Levy Adoption • 2025 Update to the Long-Term Financial Plan for Utilities • Where Do Taxes Go? Online Property Tax Calculator • Washington County – Assessing & Values • Lake Elmo - Sign up for Notifications • Finance Department Web Page • Public Records Request | Lake Elmo, MN Contacts For questions on this budget or other city finance issues; City of Lake Elmo Clarissa Hadler Finance Director chadler@lakeelmo.gov 651-747-3909 For questions regarding your property’s valuation; Washington County Assessment Division homestead@washingtoncountymn.gov 651-430-6175 2025 dates Mar 31 CIP sent to Dept Heads to Review and Revise. Apr 21 Parks CIP adopted by Parks Commission Apr 25 Deadline to Submit CIP Changes to Finance May 09 2026 Operations Budget process initiated with Dept Heads Jun 15 Deadline to Submit Staffing Requests for 2026 to Finance Jun 30 Deadline to Submit remaining 2026 Operations Budget requests to Finance Jul 08 Council Workshop - Draft 2026-2035 CIP Discussion Jul 11 Draft Budget to Dept Heads Jul 14 - 18 Draft Budget review meetings with Dept. Heads, Administrator & Finance Department Aug 01 Proposed Budget to Dept. Supervisors for Final Comments Aug 12 Council Workshop – Proposed Budget & Levy Discussion Sep 16 Proposed Budget & Property Tax Levy to City Council For Adoption by Resolution Sep 30 Proposed 2026 Property Tax Levy & Truth-in-Taxation Hearing Date Certified to County. Nov 10 Planning Commission - Public Hearing on CIP Nov 12 Council Workshop – Proposed Budget (optional) Dec 16 Public Hearing 7:00 pm City Hall - Final Budget & Levy Adoption by Resolution Dec 28 Final 2026 Levy certified to the County 2026 Budgeting Process Calendar CRITICAL DATES City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 General Fund Revenues: Taxes 101-410-1320-31010 Current Ad Valorem Taxes 4,679,708$ 5,562,304$ 5,118,521 5,118,521 4,701,669 91.9%5,769,538 12.72% 101-410-1320-31020 Delinquent Ad Valorem Taxes 20,875 20,614 19,000 19,000 18,240 96.0%19,000 0.00% - 101-410-1320-31030 Mobile Home Tax 16,781 20,540 17,000 17,000 16,418 96.6%17,000 0.00% - 101-410-1320-31040 Fiscal Disparities 423,542 371,286 433,937 433,937 398,597 91.9%493,962 13.83% 101-410-1320-31520 30% Rental - County 1,625 1,589 - - - -- - - 101-410-1320-31910 Penalty & Interest on Taxes (204) 643 500 500 459 91.9%500 0.05% - Total Taxes 5,142,327$ 5,976,975$ 5,588,958 5,588,958 5,135,383 91.9%6,300,000 12.72% Licenses and Permits 101-410-1320-32110 Liquor License 12,050 13,750 12,000 12,000 4,850 40.4%12,000 0.00% licensing takes place at end of the year. 101-410-1320-32180 Wastehauler License 1,560 1,080 1,410 1,410 480 34.0%1,410 0.00% - 101-410-1320-32181 General Contractor License 550 675 475 475 200 42.1%475 0.00% - 101-420-2400-32210 Building Permits 725,852 718,730 800,000 800,000 1,208,891 151.1%800,000 0.00% Based on a mix of residential and multifamily. - higher in 2025 b/c of school projects 101-430-3100-32211 Driveway Permits 10,200 6,925 7,000 7,000 11,550 165.0%7,000 0.00% - 101-420-2400-32212 Fireplace Permits 6,300 4,740 5,000 5,000 6,840 136.8%5,000 0.00% Supply issues, some going to alternative appliances 101-420-2400-32220 Heating Permits 65,761 84,805 60,000 60,000 210,812 351.4%60,000 0.00% Based on a mix of residential and multifamily. 101-420-2400-32230 Plumbing Permits 70,967 79,042 60,000 60,000 109,383 182.3%60,000 0.00% Based on a mix of residential and multifamily. 101-420-2400-32232 Pool Permits 750 1,275 1,000 1,000 1,800 180.0%1,000 0.00% - 101-420-2400-32213 Siding Permits 32,161 9,250 5,000 5,000 3,750 75.0%5,000 0.00% Generally a slow item unless a storm event 101-420-2400-32214 Roof Permits 157,002 29,743 15,000 15,000 13,213 88.1%15,000 0.00% Generally a slow item unless a storm event 101-430-3100-32250 Utility Permits 41,138 46,107 30,000 30,000 18,771 62.6%30,000 0.00% These permits slow as development starts to slow. 101-420-2220-32260 Burning Permit 2,085 2,160 1,700 1,700 1,755 103.2%2,400 41.18% - 101-410-1320-32270 Massage Therapy Licenses - - 150 150 - 0.0%150 0.00% - 101-420-2220-32275 Fire Suppression Permits (Sprinkler & 21,139 22,264 13,000 13,000 23,248 178.8%23,300 79.23% includes both Alarm and Sprinkler Permits 101-410-1320-32281 Golf Cart Operation Permit - 30 60 60 60 100.0%60 0.00% - 101-410-1320-32282 Miscellaneous Permits 175 225 200 200 50 25.0%200 0.00% - 101-420-2400-32282 Miscellaneous Permits - - - - 150 -- - Total Licenses and Permits 1,147,690$ 1,020,800$ 1,011,995 1,011,995 1,615,802 159.7%1,022,995 1.09% Intergovernmental 101-430-3100-33418 MSA - Maintenance 202,220 227,709 214,535 214,535 255,424 119.1%- -100.00% Budgeting directly to Street Maint Fund and Infra Reserve. 101-430-3100-33630 Miscellaneous State Grants - 44,707 - - - -- - 101-420-2220-33426 Miscellaneous State Grants 2,000 - 3,500 3,500 - 0.0%- -100.00% - 101-450-5200-33426 Miscellaneous State Grants 2,438 - 4,800 4,800 2,543 53.0%4,000 -16.67% - 101-410-1320-33623 Payment in Lieu of Taxes 35,474 36,184 36,212 36,212 36,907 101.9%37,645 3.96% 2026 is final year of PILOT 101-410-1320-33521 Recycling Grant 39,256 17,273 17,273 17,273 28,847 167.0%20,000 15.79% - Total Intergovernmental 286,127$ 330,712$ 276,320$ 276,320$ 323,721$ 117.2%61,645$ -77.69% Charges for Services 101-410-1910-34103 Zoning & Subdivision Fees 85,876 124,765 100,000 100,000 65,468 65.5%75,000 -25.00% - 101-420-2400-34104 Plan Check Fees 467,420 545,756 487,500 487,500 808,064 165.8%520,000 6.67% 65% of Building Permits 101-410-1520-34107 Assessment Searches 1,595 1,115 1,000 1,000 1,400 140.0%1,000 0.00% - 101-420-2400-34207 Building Code Surcharges 3,291 8,273 - - 70,377 -5,000 -pass-through revenue, city keeps % at EOY. 101-410-1450-34111 Cable Operation Reimbursement (0) - 5,000 5,000 - 0.0%- -100.00% No longer receiving. Cable Commission paying the cablecasters directly. 101-420-2400-34112 Planning & Zoning Review Fee 200 75 - - - -- - discontinued in 2025 101-430-3100-34114 Street Light Fee 516 4,853 2,000 2,000 4,345 217.3%4,000 100.00% - 101-410-1910-34115 Base Map Upgrading Fee 1,075 5,650 2,500 2,500 1,525 61.0%2,500 0.00% - 101-420-2220-34203 Day Care Inspections - 50 - - 50 -200 - 1 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 101-410-1910-36206 Escrow Administration Fee 17,100 9,100 25,000 25,000 19,900 79.6%15,000 -40.00% - Total Charges for Services 577,073$ 699,637$ 623,000$ 623,000$ 971,128$ 155.9%622,700$ -0.05% Fines and Forfeits 101-420-2100-35100 Fines 36,879 31,671 30,000 30,000 40,051 133.5%40,000 33.33% - 101-420-2220-35102 False Alarm - - 1,685 -- 101-420-2100-35130 Forfeitures 93 99 - - - -- - - Total Fines and Forfeits 36,972$ 31,770$ 30,000.00$ 30,000.00$ 41,736.74$ 139.1%40,000.00$ 33.33% Investment Earnings 101-410-1320-36210 Interest Earnings 238,492 406,978 83,200 83,200 38,118 45.8%176,315 111.92% interest allocations across funds occur at year end. Total Investment Earnings 238,492$ 406,978$ 83,200.00$ 83,200.00$ 38,118.09$ 45.8%176,315$ 111.92% Miscellaneous 101-410-1320-31811 Cable Franchise Revenue 68,884 86,955 65,000 65,000 85,459 131.5%46,920 -27.82% extra reimbursement in 2024/25 not expected in 2026 101-410-1320-36200 Miscellaneous Revenue (Admin)14,560 195 5,000 5,000 3,448 69.0%2,550 -49.00% Local Performance Aid, misc. 101-420-2220-36200 Miscellaneous Revenue (Fire)11,970 5,000 - - 7,724 -4,000 - - 101-430-3100-36200 Miscellaneous Revenue (PW)8,534 2,600 4,500 4,500 - 0.0%3,000 -33.33% sale of small surplus assets (not items paid from vehicle & equipment replacement fund) 101-450-5200-36200 Miscellaneous Revenue (Parks)1,312 2,477 1,000 1,000 - 0.0%200 -80.00% - 101-420-2220-36204 Reimbursements - Fire 15,519 23,702 5,500 5,500 54,205 985.5%7,800 41.82% - 101-420-2220-36230 Donations-Fire 2,759 5,864 1,000 1,000 255 25.5%1,000 0.00% 101-410-1320-36230 Donations - Admin 10,000 7,600 7,500 7,500 14,500 193.3%7,500 0.00% 101-450-5200-36230 Donations - Parks - 36,500 - - 1,650 -32,000 - used to pay expense 101-450-5200-44400 101-410-1320-34120 Tower Rent 133,843 127,913 116,000 116,000 138,195 119.1%95,980 -17.26% - Total Miscellaneous 267,381$ 298,806$ 205,500$ 205,500$ 305,436$ 148.6%200,950$ -2.21% 2 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 Use of Fund Balance / Sale of Assets 101-410-1110-38000 Use of Fund Balance - 300,000 101-410-1320-39101 Sale of Capital Assets - - 135,000 offsets Contract Services expenses for sale of Fire Station - unsure when sale/expenses will occur (2025 or 2026) expect sale price will be much higher, but move the balance to the city hall reserve. Total Use of Fund Balance / Sale of Assets -$ -$ 435,000$ General Fund Revenue Summary Taxes 5,142,327 5,976,975 5,588,958 5,588,958 5,135,383 91.9%6,300,000 12.72% Licenses and Permits 1,147,690 1,020,800 1,011,995 1,011,995 1,615,802 159.7%1,022,995 1.09% Intergovernmental 286,127 330,712 276,320 276,320 323,721 117.2%61,645 -77.69% Charges for Services 577,073 699,637 623,000 623,000 971,128 155.9%622,700 -0.05% Fines and Forfeits 36,972 31,770 30,000 30,000 41,737 139.1%40,000 33.33% Investment Earnings 238,492 406,978 83,200 83,200 38,118 45.8%176,315 111.92% Miscellaneous 267,381 298,806 205,500 205,500 305,436 148.6%200,950 -2.21% Use of Fund Balance / Sale of Assets 435,000 Total General Fund Revenues:7,696,061$ 8,765,679$ 7,818,973$ 7,818,973$ 8,431,326$ 107.8%8,859,606$ 13.31% 7,696,061$ 8,765,679$ 7,818,973$ 7,818,973$ 8,431,326$ 3 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 General Fund Expenditures: 1110 Mayor & Council Personnel 101-410-1110-41030 Part-time Salaries 25,162 25,690 25,690 25,690 25,690 100.0%25,690 0.00% - 101-410-1110-41220 FICA Contributions 1,560 1,593 1,593 1,593 1,593 100.0%1,593 0.00% - 101-410-1110-41230 Medicare Contributions 365 373 373 373 373 99.9%373 0.00% - 101-410-1110-41510 Workers Compensation 66.49 52.30 93 93 93 99.9%100 7.44% - Total Personnel 27,153$ 27,708$ 27,749$ 27,749$ 27,748$ 100.0%27,756$ 0.02% Materials and Supplies 101-410-1110-42000 Office Supplies 67 273 275 275 46 16.7%283 3.00% - 101-410-1110-42001 Computer Reimbursement 2,000 - 4,000 4,000 3,980 99.5%- -100.00% no computers in 2026 101-410-1110-42002 IT Hardware - - - - - -- - 101-410-1110-43185 IT Support 1,273 1,404 1,601 1,601 1,244 77.7%5,781 261.08% - 101-410-1110-43310 Mileage 37 139 630 630 217 34.4%649 3.00% LMC conference in Rochester Total Materials and Supplies 3,377$ 1,815$ 6,506$ 6,506$ 5,487$ 84.3%6,713$ 3.19% Charges and Services 101-410-1110-44300 Miscellaneous 7,329 5,754 11,165 11,165 41,031 367.5%6,375 -42.90% Youth Services Bureau, Logo clothing, Goal Setting (odd years), 100 yr Celeb. Expenses (2025) 101-410-1110-44330 Dues & Subscriptions 18,389 10,089 23,933 23,933 20,554 85.9%21,539 -10.00% LMC Dues, MN Mayors Assoc, Metro Cities 101-410-1110-44370 Conferences & Training 594 777 3,975 3,975 1,348 33.9%4,785 20.38% LMC annual conference and hotel (3), Advanced LMC training Total Charges and Services 26,312$ 16,620$ 39,073$ 39,073$ 62,933$ 161.1%32,699$ -16.31% 1110 Total Mayor & Council 56,842$ 46,144$ 73,328$ 73,328$ 96,169$ 131.1%67,168$ -8.40% 4 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 1320 Administration Personnel 101-410-1320-41010 Full-time Salaries 196,912 249,432 300,045 300,045 247,757 82.6%309,897 3.28% 101-410-1320-41210 PERA Contributions 13,950 18,655 22,503 22,503 18,210 80.9%23,242 3.28% - 101-410-1320-41216 MSRS Contributions -City Admin 1,677 1,662 1,560 1,560 1,501 96.3%1,704 9.27% - 101-410-1320-41220 FICA Contributions 11,445 16,790 18,603 18,603 14,730 79.2%19,214 3.28% - 101-410-1320-41230 Medicare Contributions 2,730 3,927 4,501 4,501 3,445 76.5%4,648 3.28% - 101-410-1320-41300 Insurance 26,269 40,050 43,660 43,660 28,680 65.7%46,940 7.51% final insurance numbers come in Nov/Dec. 101-410-1320-41325 Life Insurance 465 119 180 180 128 71.3%199 10.61% - 101-410-1320-41330 STD/LTD 890 1,015 2,234 2,234 1,930 86.4%3,505 56.90% - 101-410-1320-41420 Unemployment Benefits - 3,084 - - 8,684 -- - 101-410-1320-41510 Workers Compensation 1,045 701 1,385 1,385 1,385 100.0%1,450 4.71% - Total Personnel 255,382$ 335,435$ 394,671$ 394,671$ 326,450$ 82.7%410,800$ 4.09% Materials and Supplies 101-410-1320-42000 Office Supplies 2,234 3,234 2,000 2,000 2,105 105.2%2,060 3.00% - 101-410-1320-42030 Printed Forms - - 100 100 - 0.0%103 3.00% - 101-410-1320-42600 Grant Funded Materials & Equipment - - - - 570 -10,412 - - Total Materials and Supplies 2,234$ 3,234$ 2,100$ 2,100$ 2,674$ 127.4%12,575$ 498.81% Charges and Services 101-410-1320-42002 IT Hardware 5,195 - - - - -2,610 - 101-410-1320-43040 Legal Services 56,432 49,052 60,000 60,000 52,569 87.6%61,800 3.00% - 101-410-1320-43090 Newsletter - 5,018 3,667 3,667 5,788 157.9%3,133 -14.55% 2 newsletters, extra mailings, split w/ W/S 101-410-1320-43100 Assessing Services 112,968 113,783 117,959 117,959 115,371 97.8%121,498 3.00% - 101-410-1320-43150 Contract Services 13,276 18,970 68,500 68,500 56,918 83.1%58,144 -15.12% Market Analysis, Nat. Comm Survy, Staff trainings, Employee Survey 101-410-1320-43152 Cable Operation Expense - 3,726 6,200 6,200 - 0.0%- -100.00% now getting paid directly by the Cable Commission. 101-410-1320-43185 IT Support 5,032 6,769 8,701 8,701 8,010 92.1%25,405 191.97% - 101-410-1320-43190 Software Programs - 4,237 9,000 9,000 19,257 214.0%12,354 37.27% new website 101-410-1320-43210 Telephone 602 632 1,033 1,033 775 75.0%921 -10.86% - 101-410-1320-43220 Postage 4,854 5,894 5,000 5,000 7,347 146.9%7,060 41.20% - 101-410-1320-43310 Mileage 661 522 1,120 1,120 755 67.4%1,154 3.00% - 101-410-1320-43510 Legal Publishing 3,638 3,138 1,500 1,500 3,811 254.0%5,013 234.20% Online city code, public hearing notices 101-410-1320-43610 Insurance 36,273 - 46,779 44,279 29,026$ 65.6%22,383$ -49.45% - 101-410-1320-44010 Repairs/Maint Contractual Bldg 83 - - - - -- - - 101-410-1320-44040 Repairs/Maint Contractual Eqpt 5,035 3,982 - - 3,050 -3,240 - copier lease 101-410-1320-44050 Shared City Center Expenses 29,815 32,315 32,316 100.0%45,061 39.44% gets paid to City Center Fund. 101-410-1320-44330 Dues & Subscriptions 1,321 1,947 3,613 3,613 855 23.7%3,478 -3.74% - 101-410-1320-44370 Conferences & Training 3,083 5,468 12,170 12,170 11,146 91.6%12,870 5.75% Admin & City Wide Trainings & Conferences, Leadership in the Valley 101-410-1320-44371 Allocation to Building Inspections (3,184) - - - - -- - no longer used. Total Charges and Services 245,267$ 223,139$ 375,057$ 375,057$ 346,993$ 92.5%386,124$ 2.95% Miscellaneous 101-410-1320-44300 Miscellaneous 3,220 11,751 5,750 5,750 6,172 107.3%4,750 -17.39% 5 possible retirements, employee & council/commission recognitions, logo apparel Total Miscellaneous 3,220$ 11,751$ 5,750$ 5,750$ 6,172$ 107.3%4,750$ -17.39% 1320 Total Administration 506,102$ 573,559$ 777,578$ 777,578$ 682,289$ 87.7%814,249$ 4.72% 5 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 1410 Elections Personnel 101-410-1410-41030 Part-time Salaries 2,649 14,526 3,000 3,000 1,121 37.4%29,924 897.47% adding up to 2 new new polling locations 101-410-1410-41510 Workers Compensation - - - - - -- - - Total Personnel 2,649$ 14,526$ 3,000$ 3,000$ 1,121$ 37.4%29,924$ 897.47% Charges and Services 101-410-1410-43310 Travel Expense - - 50 50 - 0.0%- -100.00% - 101-410-1410-42000 Office Supplies 53 654 250 250 - 0.0%674 169.65% - 101-410-1410-43510 Legal Notices Publishing 68 238 500 500 - 0.0%245 -50.97% - 101-410-1410-43150 Contract Services 3,525 3,854 3,890 3,890 4,165 107.1%11,950 207.19% - Total Charges and Services 3,646$ 4,746$ 4,690$ 4,690$ 4,165$ 88.8%12,869$ 174.39% Miscellaneous 101-410-1410-44300 Miscellaneous 585 1,843 625 625 235 37.6%1,898 203.75% election judge meals Total Miscellaneous 585 1,843 625 625 235 37.6%1,898 203.75% 1410 Total Elections 6,881 21,116 8,315$ 8,315$ 5,521$ 66.4%44,691$ 437.48% 1450 Communications Personnel 101-410-1450-41010 Full-time Salaries 31,033 - Communications Dept goes away in 2024, 101-410-1450-41210 PERA Contributions 2,327 - but will show for comparison to whole budget. 101-410-1450-41220 FICA Contributions 1,798 - 101-410-1450-41230 Medicare Contributions 420 - 101-410-1450-41300 Insurance 5,122 - 101-410-1450-41325 Life Insurance 5 - 101-410-1450-41330 STD/LTD 48 - 101-410-1450-41510 Workers Compensation 256 - Total Personnel 41,008$ -$ Charges and Services 101-410-1450-43090 Newsletter 2,425 - 101-410-1450-43185 IT Support 1,333 - 101-410-1450-42002 IT Hardware 106 - 101-410-1450-43190 Software Programs 1,550 - 101-410-1450-43220 Postage 349 - 101-410-1450-43152 Cable Operations 4,042 - Total Charges and Services 9,804$ -$ - - 1450 Total Communications 50,812$ -$ 6 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 1520 Finance Personnel 101-410-1520-41010 Full-time Salaries 72,262 163,764 174,790 174,790 165,410 94.6%200,968 14.98% - 101-410-1520-41210 PERA Contributions 5,419 12,281 13,109 13,109 12,406 94.6%15,073 14.98% - 101-410-1520-41220 FICA Contributions 4,292 9,787 10,837 10,837 9,935 91.7%12,460 14.98% - 101-410-1520-41230 Medicare Contributions 1,004 2,289 2,622 2,622 2,324 88.6%3,015 14.98% - 101-410-1520-41300 Insurance 13,032 22,862 16,394 16,394 16,334 99.6%21,093 28.66% - 101-410-1520-41325 Life Insurance 270 80 109 109 103 94.1%136 23.94% - 101-410-1520-41330 STD/LTD 174 777 1,302 1,302 1,155 88.7%2,306 77.15% - 101-410-1520-41510 Workers Compensation 734 432 852 852 852 99.9%890 4.41% Total Personnel 97,188$ 212,271$ 220,014.85$ 220,014.85$ 208,519.07$ 94.8%255,939.71$ 16.33% Materials and Supplies 101-410-1520-42000 Office Supplies 898 1,100 1,030 1,030 601 58.3%1,100 6.80% - 101-410-1520-42030 Printed Forms 1,009 2,352 1,545 1,545 - 0.0%1,000 -35.28% no checks ordered in 2025. Total Materials and Supplies 1,907$ 3,451$ 2,575$ 2,575$ 601$ 23.3%2,100$ -18.45% Charges and Services 101-410-1520-42002 IT Hardware 6,080 184 - - - -2,910 - computer replacements 101-410-1520-43010 Audit Services 11,284 11,844 11,500 11,500 18,958 164.9%12,075 5.00% - 101-410-1520-43150 Contract Services 49,054 9,776 10,000 10,000 226 2.3%14,072 40.72% $10K for normal financial consultants. 101-410-1520-43185 IT Support 4,459 5,691 7,356 7,356 5,741 78.0%16,972 130.72% 101-410-1520-43190 Software Programs 4,319 3,849 9,000 9,000 7,749 86.1%24,790 175.44% new financial software - higher annual fees. 101-410-1520-43310 Mileage 288 255 309 309 - 0.0%403 30.36% - 101-410-1520-43610 Insurance 886 - 3,434 934 1,063.10$ 113.8%801$ -14.20% 101-410-1520-44040 Repairs/Maint Contractual Eqpt - 3,463 - - 2,640 -3,240 - copier lease 101-410-1520-44050 Shared City Center Expenses 29,815 31,815 31,816 100.0%45,061 41.63% gets paid to City Center Fund. 101-410-1520-44330 Dues & Subscriptions 720 680 1,040 1,040 330 31.7%460 -55.77% - 101-410-1520-44370 Conferences & Training 766 1,459 4,000 4,000 1,826 45.6%3,640 -9.00% MNGFOA conference - registration & hotel (FD and FC), LMC conference (FD) 101-410-1520-44371 Allocation to Building Inspections (2,905) - - - - -- - no longer used. Total Charges and Services 75,035$ 37,200$ 76,455$ 75,955$ 70,350$ 92.6%124,424$ 63.81% Miscellaneous 101-410-1520-44300 Miscellaneous 427 3,721 3,000 3,000 4,294 143.1%1,500 -50.00% logo apparel, Wash Co. exp., other Total Miscellaneous 427$ 3,721$ 3,000$ 3,000$ 4,294$ 143.1%1,500$ -50.00% Capital Outlay 101-410-1520-45350 Capital Outlay - Finance Software 75,000 75,000 38,103 50.8%49,000 -34.67%New Financial Software ($200K over 2 years, part getting allocated to W/S/S) Total Capital Outlay 75,000$ 75,000$ 38,103$ 50.8%49,000$ -34.67% 1520 Total Finance 174,557$ 256,644$ 377,044$ 376,544$ 321,867$ 85.5%432,964$ 14.98% 7 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 1910 Planning & Zoning Personnel 101-410-1910-41010 Full-time Salaries 74,715 209,344 259,053 259,053 250,544 96.7%274,845 6.10% 101-410-1910-41040 Temporary Employees 4,522 - 21,257 21,257 - 0.0%22,532 6.00% intern 101-410-1910-41210 PERA Contributions 5,560 15,701 21,023 21,023 18,791 89.4%22,863 8.75% - 101-410-1910-41220 FICA Contributions 4,740 12,382 17,379 17,379 14,868 85.5%18,437 6.09% - 101-410-1910-41230 Medicare Contributions 1,109 2,896 4,205 4,205 3,477 82.7%4,461 6.09% - 101-410-1910-41300 Insurance 12,168 35,952 56,164 56,164 38,020 67.7%42,306 -24.67% - 101-410-1910-41325 Life Insurance 305 100 267 267 191 71.4%296 10.61% - 101-410-1910-41330 STD/LTD 313 683 2,246 2,246 1,816 80.9%3,592 59.98% - 101-410-1910-41510 Workers Compensation 1,260 1,054 1,610 1,610 1,610 100.0%1,690 4.99% - Total Personnel 104,691$ 278,110$ 383,203$ 383,203$ 329,316$ 85.9%391,024$ 2.04% Materials and Supplies 101-410-1910-42000 Office Supplies 389 745 1,000 1,000 410 41.0%1,030 3.00% - 101-410-1910-42120 Fuel, Oil and Fluids 270 - 2,000 2,000 - 0.0%- -100.00% - 101-410-1910-42030 Printed Forms 51 - 600 600 104 17.3%300 -50.00% - Total Materials and Supplies 710$ 745$ 3,600$ 3,600$ 514$ 14.3%1,330$ -63.06% Charges and Services 101-410-1910-43020 Comprehensive Planning - - 25,000 25,000 - 0.0%100,000 300.00% Comprehensive Planning (2025 - 2027 project) 101-410-1910-43030 Engineering Services 3,213 5,868 30,000 30,000 9,962 33.2%15,000 -50.00%EAW for old fire hall and 180 acres 101-410-1910-43040 Legal Services - - - - - -10,000 - new line item - segregating CD legal fees 101-410-1910-43150 Contract Services 92,875 121,178 135,000 135,000 129,577 96.0%190,000 40.74% BMI services for higher level planning, landscape arch., GIS implementation, appraisals, planning for 180 ac. 101-410-1910-43185 IT Support 11,445 12,408 14,947 14,947 14,325 95.8%15,061 0.77% 101-410-1910-42002 IT Hardware 1,283 7,723 - - - -- - 101-410-1910-43190 Software Programs - 287 2,000 2,000 - 0.0%- -100.00% - 101-410-1910-44040 Repairs/Maint Contractual Eqpt - 3,657 - - 2,628 -3,240 - copier lease 101-410-1910-44050 Shared City Center Expenses 27,815 29,815 29,816 100.0%42,795 43.53% gets paid to City Center Fund. 101-410-1910-43210 Telephone 120 429 663 663 388 58.5%461 -30.57% - 101-410-1910-43220 Postage - - 200 200 - 0.0%- -100.00% - 101-410-1910-43310 Mileage - 218 600 600 50 8.4%250 -58.33% - 101-410-1910-43510 Legal Publishing 1,835 1,078 1,825 1,825 372 20.4%1,880 3.00% - 101-410-1910-43610 Insurance - -18,963$ -new allocation to Planning Dept. Formerly in Admin. 101-410-1910-44330 Dues & Subscriptions - 533 3,260 3,260 821 25.2%2,430 -25.46% - 101-410-1910-44370 Conferences & Training 356 3,820 4,730 4,730 3,543 74.9%5,465 15.54% AICP cert, LMC, APA, GIS training Total Charges and Services 111,174$ 157,200$ 246,041$ 248,041$ 191,481$ 77.2%405,544$ 63.50% Miscellaneous 101-410-1910-44300 Miscellaneous 581 532 1,000 1,000 570 57.0%500 -50.00% logo apparel, incidentals Total Miscellaneous 581$ 532$ 1,000$ 1,000$ 570$ 57.0%500$ -50.00% - - 0% 1910 Total Planning & Zoning 217,156$ 436,588$ 633,844$ 635,844$ 521,880$ 82.1%798,398$ 25.57% 8 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 1930 Engineering Services Charges and Services 101-410-1930-43030 Engineering Services 32,855 37,200 35,000 35,000 42,186 120.5%53,970 54.20% - Total Charges and Services 32,855$ 37,200$ 35,000 35,000 42,186 120.5%53,970 54.20% 1930 Total Engineering Services 32,855$ 37,200$ 35,000$ 35,000$ 42,186$ 120.5%53,970$ 54.20% 1940 City Hall Materials and Supplies 101-410-1940-42110 Cleaning Supplies 227 City Hall Dept goes away in 2024, 101-410-1940-42230 Building Repair Supplies 232 but will show for comparison to whole budget. Total Materials and Supplies 459$ in 2024/2025 moved to an Internal Service Fund 703 Charges and Services 101-410-1940-43185 IT Support 1,273 101-410-1940-43810 Utilities 54,231 101-410-1940-43840 Refuse 2,183 101-410-1940-44010 Repairs/Maint Contractual Bldg 18,028 101-410-1940-44040 Repairs/Maint Contractual Eqpt 993 101-410-1940-44371 Allocation to Building Inspections (45,050) Total Charges and Services 31,659$ Miscellaneous 101-410-1940-44300 Miscellaneous 4,569 Total Miscellaneous 4,569$ - 1940 Total City Hall 36,687$ 9 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 2100 Police Charges and Services 101-420-2100-43150 Law Enforcement Contract 1,048,618 1,290,112 1,377,253 1,377,253 1,364,581 99.1%1,413,503 2.63% pd in Aug and Dec. 101-420-2100-43610 Insurance 6,583 4,083 2,886 70.7%1,041$ -74.50% new allocation in 2025 101-420-2100-43185 IT Support - -1,369 - new allocation in 2026. 101-420-2100-44050 Shared City Center Expenses 11,094 12,094 12,094 100.0%17,922 48.18% gets paid to City Center Fund. 101-420-2100-44301 Misc. - Community Event - 441 1,800 1,800 355 19.7%1,854 3.00% - Total Charges and Services 1,048,618$ 1,290,554$ 1,396,730$ 1,395,230$ 1,379,916$ 98.9%1,435,689$ 2.90% 2100 Total Police 1,048,618$ 1,290,554$ 1,396,730$ 1,395,230$ 1,379,916$ 98.9%1,435,689$ 2.90% 2150 Prosecution Charges and Services 101-420-2150-43045 Attorney Criminal 36,949 50,540 50,000 50,000 43,125 86.3%52,983 5.97%These expenses are partially offset by Fines in Revenue section. Total Charges and Services 36,949$ 50,540$ 50,000$ 50,000$ 43,125$ 86.3%52,983$ 5.97% 2150 Total Prosecution 36,949$ 50,540$ 50,000$ 50,000$ 43,125$ 86.3%52,983$ 5.97% 10 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 2220 Fire Personnel 101-420-2220-41010 Full-time Salaries 415,118 663,653 687,708 687,708 684,266 99.5%886,564 28.92% 101-420-2220-41020 Overtime & Holiday Wages - - 40,500 40,500 - 0.0%- -100.00% currently coded in full-time salaries, look at breaking out. 101-420-2220-41030 Part-time Salaries 6,351 1,250 - - - -- - 101-420-2220-41035 Paid On Call Salaries 144,681 187,872 220,194 220,194 246,201 111.8%289,138 31.31% - 101-420-2220-41210 PERA Contributions 74,335 115,794 121,724 121,724 121,083 99.5%156,922 28.92% - 101-420-2220-41220 FICA Contributions 9,524 11,654 13,652 13,652 15,284 112.0%17,927 31.31% 101-420-2220-41230 Medicare Contributions 8,174 12,162 14,226 14,226 13,309 93.6%17,636 23.97% 101-420-2220-41300 Insurance 49,440 79,785 79,897 79,897 76,198 95.4%111,013 38.95% 101-420-2220-41325 Life Insurance 704 405 477 477 447 93.9%724 51.97% - 101-420-2220-41330 STD/LTD 1,679 3,046 5,121 5,121 3,448 67.3%9,360 82.78% 101-420-2220-41420 Unemployment Benefits - - - - (2) -- - - 101-420-2220-41510 Workers Compensation 57,030 44,861 66,882 66,882 66,882 100.0%70,230 5.01% - Total Personnel 767,036$ 1,120,482$ 1,250,380$ 1,250,380$ 1,227,117$ 98.1%1,559,513$ 24.72% Materials and Supplies 101-420-2220-42000 Office Supplies 855 791 1,000 1,000 679 67.9%1,000 0.00% - 101-420-2220-42110 Cleaning Supplies - - - - 70 -- - - 101-420-2220-42080 EMS Supplies 2,606 2,277 2,700 2,700 1,173 43.5%2,781 3.00% increased call volume 101-420-2220-42090 Fire Prevention 2,433 4,088 3,000 3,000 3,561 118.7%3,250 8.33% more community events & public trainings 101-420-2220-42120 Fuel, Oil and Fluids 18,248 18,415 30,888 30,888 15,784 51.1%20,000 -35.25% - 101-420-2220-42400 Small Tools & Equipment 82,102 23,550 6,000 6,000 9,206 153.4%6,180 3.00% Total Materials and Supplies 106,244$ 49,121$ 43,588$ 43,588$ 30,474$ 69.9%33,211$ -23.81% Charges and Services 101-420-2220-42002 IT Hardware 3,000 7,985 - - - -- - 101-420-2220-43050 Physicals 7,795 13,804 10,100 10,100 11,716 116.0%10,100 0.00% - 101-420-2220-43150 Contract Services 2,600 966 2,600 2,600 1,199 46.1%- -100.00% GIS South Station study (removed in Revised) 101-420-2220-43185 IT Support 23,189 23,124 26,901 26,901 21,059 78.3%25,773 -4.19% - 101-420-2220-43190 Software Programs 14,005 10,425 18,100 18,100 14,814 81.8%17,832 -1.48% - 101-420-2220-43210 Telephone 4,655 4,411 4,300 4,300 3,822 88.9%4,800 11.63% - 101-420-2220-43230 Radio 17,709 17,567 17,500 17,500 13,842 79.1%18,025 3.00% - 101-420-2220-43310 Mileage - - 500 500 216 43.1%515 3.00% - 101-420-2220-43630 Insurance 22,157 - 33,864 21,264 14,409.20$ 67.8%12,422$ -41.58% - 101-420-2220-43810 Utility 12,178 - - - -$ -- - - 101-420-2220-43840 Refuse 148 - - - -$ -- - - 101-420-2220-44010 Repairs/Maint Bldg 13,184 10,000 10,000 10,000 10,185.48$ 101.9%10,300 3.00% fire bay repairs 101-420-2220-44040 Repairs/Maint Eqpt 60,987 51,855 43,920 43,920 46,332.52$ 105.5%45,238 3.00% Increased costs on parts & service 101-420-2220-44050 Shared City Center Expenses 30,499 43,099 43,098.00$ 100.0%48,479 12.48% gets paid to City Center Fund. 101-420-2220-44170 Uniforms 14,455 10,421 10,000 10,000 11,564 115.6%10,300 3.00% - 101-420-2220-44300 Miscellaneous 1,795 2,026 2,540 2,540 3,538 139.3%3,200 25.98% retirement events, vehicle wash, ice, postage. 101-420-2220-44330 Dues & Subscriptions 3,851 7,413 7,200 7,200 3,733 51.9%4,524 -37.17% - 101-420-2220-44350 Books 1,250 1,072 1,200 1,200 - 0.0%1,236 3.00% - 101-420-2220-44370 Conferences & Training 39,564 40,694 27,000 27,000 69,523 257.5%42,000 55.56% Partially reimbursed thru state. (Rev Code 101-420-2220-36204) Total Charges and Services 242,524$ 202,392$ 246,223$ 246,223$ 269,051$ 109.3%254,743$ 3.46% Capital Outlay 101-420-2220-47200 Transfer to Vehicle Replacement Fund 67,112 94,915 - - - -- 0.00% See CIP for future purchases. 101-420-2220-47300 Transfer to Fire Equipment & Project Fund 19,000 19,000 19,000 100.0%20,000 New in 2025. Reducing Small Tools & Equip to add this. 101-480-2220-45800 Equipment - 47,969 - - - -- - 101-480-8000-45800 Equipment 204,815 - - - - -- - larger equipment will be purchased from Fire Equip Fund from now on. 11 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 Total Capital Outlay 271,927$ 142,884$ 19,000$ 19,000$ 19,000$ 100.0%20,000$ 5.26% 2220 Total Fire 1,387,730$ 1,514,880$ 1,559,191$ 1,559,191$ 1,545,642$ 99.1%1,867,467$ 19.77% 12 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 2400 Building Inspection Personnel 101-420-2400-41010 Full-time Salaries 357,891 491,325 626,533 626,533 485,699 77.5%676,755 8.02% combined 2 positions for decrease 101-420-2400-41210 PERA Contributions 28,649 43,873 54,472 54,472 43,732 80.3%60,474 11.02% - 101-420-2400-41216 MSRS Contributions -City Admin 565 560 525 525 506 96.2%574 9.27% - 101-420-2400-41220 FICA Contributions 20,007 25,819 42,222 42,222 24,759 58.6%45,708 8.26% - 101-420-2400-41230 Medicare Contributions 4,986 7,045 10,215 10,215 6,832 66.9%11,058 8.26% - 101-420-2400-41300 Insurance 62,983 75,493 101,119 101,119 64,634 63.9%99,328 -1.77% - 101-420-2400-41325 Life Insurance 485 246 435 435 289 66.3%503 15.64% - 101-420-2400-41330 STD/LTD 1,850 2,368 4,665 4,665 3,340 71.6%7,692 64.87% 101-420-2400-41510 Workers Compensation 2,258.09 6,956.60 8,172 8,172 8,172 100.0%8,580 5.00% - Total Personnel 479,673$ 653,686$ 848,360 848,360 637,964 75.2%910,672 7.35% Materials and Supplies 101-420-2400-42000 Office Supplies 12,595 6,275 6,000 6,000 1,416 23.6%6,180 3.00% - 101-420-2400-42030 Printed Forms - - 350 350 - 0.0%361 3.00% - 101-420-2400-42120 Fuel, Oil and Fluids 6,939 3,446 8,000 8,000 4,404 55.1%4,000 -50.00% expecting lower fuel costs Total Materials and Supplies 19,534$ 9,720$ 14,350 14,350 5,820 40.6%10,541 -26.55% Charges and Services 101-420-2400-42002 IT Hardware 1,709 10,324 - - - -5,220 - 101-420-2400-43030 Engineering - - 6,000 6,000 592 9.9%- -100.00% - 101-420-2400-43150 Inspector Contract Services 85,421 42,887 90,000 90,000 213,247 236.9%92,700 3.00%2025 offset by school projects. 101-420-2400-43185 IT Support 17,361 21,720 25,763 25,763 18,528 71.9%15,985 -37.95% - 101-420-2400-43190 Software Programs 3,385 16,318 25,000 25,000 21,267 85.1%19,931 -20.28% 101-420-2400-43210 Telephone 2,331 2,082 2,565 2,565 1,562 60.9%1,881 -26.64% phones & toughbook service 101-420-2400-43630 Insurance 7,939 - 13,516 916 7,207.61$ 787.2%5,078$ 454.60% 101-420-2400-44040 Repairs/Maint Eqpt 6,259 4,767 16,000 16,000 6,602 41.3%5,740 -64.13% copier lease and T2600 maint 101-420-2400-44050 Shared City Center Expenses 32,027 44,627 44,628 100.0%48,430 8.52% gets paid to City Center Fund. 101-420-2400-44170 Uniforms 330 546 1,500 1,500 200 13.3%600 -60.00% - 101-420-2400-44330 Dues & Subscriptions 789 291 1,500 1,500 465 31.0%1,250 -16.67% MN AMBO, ICC CBO 101-420-2400-44350 Books - - 2,500 2,500 980 39.2%2,575 3.00% - 101-420-2400-44370 Conferences & Training 783 2,227 5,000 5,000 3,228 64.6%6,355 27.10% Inspector certs, SWPP, Safety Total Charges and Services 126,472$ 101,162$ 221,370 221,370 318,506 143.9%205,745 -7.06% Capital Outlay 101-420-2400-47200 Transfer to Vehicle Replacement 14,907 - - - - -- 101-480-2400-47200 Transfer to Vehicle Replacement - 11,300 - - - -- - Total Capital Outlay -$ 11,300$ - - - -- - Miscellaneous 101-420-2400-44371 Allocations from Admin, Finance, City 51,139 - - - - -no longer used starting in 2024. 101-420-2400-44300 Miscellaneous 494 530 - - 40 -- - vehicle regist, supplies Total Miscellaneous 51,633$ 530$ - - 40 -- - 2400 Total Building Inspection 677,312$ 776,397$ 1,084,080$ 1,084,080$ 962,330$ 88.8%1,126,957$ 3.96% 13 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 2500 Emergency Communications Charges and Services 101-420-2500-43810 Electric Utility - - 238 -400 #DIV/0! 101-420-2500-43150 Contract Services - Siren Monitoring / 4,311 4,500 4,500 4,500 2,413 53.6%4,635 3.00% Total Charges and Services 4,311$ 4,500$ 4,500 4,500 2,650 58.9%5,035 11.89% - - - - 2500 Total Emergency Communications 4,311$ 4,500$ 4,500 4,500 2,650 58.9%5,035 11.89% 2700 Animal Control Charges and Services 101-420-2700-43150 Contract Services 19,172 23,998 14,500 14,500 18,773 129.5%22,000 51.72% - Total Charges and Services 19,172$ 23,998$ 14,500$ 14,500$ 18,773$ 129.5%22,000$ 51.72% 2700 Total Animal Control 19,172$ 23,998$ 14,500$ 14,500$ 18,773$ 129.5%22,000$ 51.72% 14 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 3100 Streets Personnel 101-430-3100-41010 Full-time Salaries 410,215 420,692 485,866 485,866 409,841 84.4%477,453 -1.73% changed staffing allocations & new hire 101-430-3100-41030 Part-time Salaries - 500 - - 162 -- - 101-430-3100-41020 Overtime 12,566 13,121 19,858 19,858 13,539 68.2%19,858 0.00% - 101-430-3100-41040 Temporary Employees 12,880 21,884 14,820 14,820 14,590 98.4%19,266 30.00% - 101-430-3100-41210 PERA Contributions 31,674 32,358 37,551 37,551 30,752 81.9%37,254 -0.79% - 101-430-3100-41220 FICA Contributions 25,855 27,263 32,274 32,274 26,229 81.3%32,274 0.00% - 101-430-3100-41230 Medicare Contributions 6,042 6,376 7,808 7,808 6,134 78.6%7,808 0.00% - 101-430-3100-41300 Insurance 84,751 85,731 98,379 98,379 81,505 82.8%83,533 -15.09% - 101-430-3100-41325 Life Insurance 344 331 426 426 429 100.7%563 32.19% - 101-430-3100-41330 STD/LTD 2,339 2,294 3,618 3,618 2,390 66.1%6,384 76.46% - 101-430-3100-41600 Safety Clothing Allowance 662 767 1,800 1,800 973 54.1%1,908 6.00% 101-430-3100-41420 Unemployment Benefits 2,005 - - - - -- - - 101-430-3100-41510 Workers Compensation 25,374 19,863 22,806 22,806 22,806 100.0%23,950 5.01% - Total Personnel 614,707$ 631,179$ 725,207$ 725,207$ 609,352$ 84.0%710,251$ -2.06% Materials and Supplies 101-430-3100-42000 Office Supplies 55 257 400 400 264 65.9%412 3.00% - 101-430-3100-42120 Fuel, Oil and Fluids 43,317 23,342 48,000 48,000 24,133 50.3%40,000 -16.67% less snow & potholing 101-430-3100-42150 Operating Supplies 8,946 10,255 9,000 9,000 8,247 91.6%9,270 3.00% - 101-430-3100-42210 Repair/Maint. Supplies 9,287 11,073 11,000 11,000 12,666 115.1%11,330 3.00% - 101-430-3100-42212 Repair/Maint. Supplies S&I 8,651 6,407 11,000 11,000 12,453 113.2%14,500 31.82% - 101-430-3100-42240 Street Maintenance & Landscaping - M 34,773 13,778 20,000 20,000 11,090 55.4%13,500 -32.50% 101-430-3100-42260 Street Signs 4,414 3,880 4,000 4,000 5,080 127.0%4,000 0.00% - 101-430-3100-42290 Sand/Salt S&I 67,773 76,456 15,000 15,000 13,420 89.5%3,000 -80.00% left over salt from 2024/25 winter, will be higher in 2027 budget 101-430-3100-42400 Small Tools & Minor Equipment 22,613 6,458 15,000 15,000 17,535 116.9%8,500 -43.33% $5K of $15K to replace lawn mower 101-430-3100-44375 Personal Protection Equipment 506 997 1,000 1,000 818 81.8%1,000 0.00% - Total Materials and Supplies 200,335$ 152,902$ 134,400$ 134,400$ 105,705$ 78.6%105,512$ -21.49% Charges and Services 101-430-3100-43030 Engineering Services 26,526 34,763 20,000 20,000 18,497 92.5%25,000 25.00% - 101-430-3100-43090 Sealcoating & Crack Sealing 217,913 2,326 - - - -- - moved to a Street Maint Fund expense with levy directly into that fund. 101-430-3100-43150 Contract Services 32,401 52,156 111,408 111,408 116,671 104.7%120,000 7.71% $53K add for OV ph. 2 garden/tree project. 101-430-3100-43185 IT Support 14,600 17,025 17,582 17,582 21,850 124.3%9,742 -44.59% - 101-430-3100-42002 IT Hardware - 2,264 - - - -1,000 - 2 Ipads 101-430-3100-43190 Software Programs 13,598 8,725 8,600 8,600 4,819 56.0%12,097 40.66% added ESRI GIS & Beehive 101-430-3100-43210 Telephone 2,594 2,224 2,729 2,729 1,551 56.8%2,814 3.13% 101-430-3100-43230 Radio 4,401 4,401 15,000 15,000 14,231 94.9%16,200 8.00% add 1 new radio for new FTEs 101-430-3100-43510 Public Notices - - 100 100 - 0.0%100 0.00% - 101-430-3100-43630 Insurance 12,836 13,077 14,942 14,942 14,460$ 96.8%12,504$ -16.32% 101-430-3100-43810 Utilities 29,224 25,259 35,000 35,000 25,481 72.8%30,000 -14.29% - 101-430-3100-43811 Street Lights 65,804 65,154 67,000 67,000 62,666 93.5%68,000 1.49% 101-430-3100-43840 Refuse 7,893 7,932 8,000 8,000 937 11.7%8,240 3.00% - 101-430-3100-44010 Repairs/Maint Bldg.7,692 9,775 9,000 9,000 4,743 52.7%9,000 0.00% - 101-430-3100-44030 Repairs/Maint Imp Other Than Bldg.501 223 500 500 358 71.5%500 0.00% - 101-430-3100-44040 Repairs/Maint Equip 10,235 18,681 20,000 20,000 14,152 70.8%27,000 35.00% contract out more repairs 101-430-3100-44041 Repairs/Maint Equip S&I 8,218 6,804 13,000 13,000 3,759 28.9%16,000 23.08% Plow cutting edge increase cost/contract out more repairs 101-430-3100-44130 Equipment Rental 3,862 2,723 950 950 444 46.8%1,500 57.89% mulching unit rental for ROW brush 101-430-3100-44170 Uniforms 5,313 5,052 5,700 5,700 5,353 93.9%6,250 9.65% 101-430-3100-44330 Dues & Subscriptions 2,364 617 2,300 2,300 151 6.5%2,400 4.35% - 15 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 101-430-3100-44370 Conferences & Training 2,489 4,122 3,600 3,600 7,581 210.6%4,750 31.94% training for licenses and certifications, add'l staff and leadership development Total Charges and Services 468,465$ 283,304$ 355,411$ 355,411$ 317,704$ 89.4%373,097$ 4.98% Capital Outlay 101-430-3100-47200 Transfer to Vehicle Replacement Fund 90,683 90,558 - - -- - moved to separate levy 101-430-3100-47205 Transfer to Street Maintenance Fund - 600,000 - - -- - moved to separate levy 101-480-3100-45500 Capital Purchases 75,316 40,662 - - -- - Total Capital Outlay 165,999$ 731,220$ -$ -$ -$ --$ - Miscellaneous 101-430-3100-44300 Miscellaneous 828 1,706 800 800 1,529 191.1%- -100.00% empl screenings Total Miscellaneous 828$ 1,706$ 800$ 800$ 1,529$ 191.1%-$ -100.00% - - 0% 3100 Total Streets 1,450,333$ 1,800,311$ 1,215,818$ 1,215,818$ 1,034,289$ 85.1%1,188,860$ -2.22% - - 0% 16 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 5200 Parks & Recreation Personnel 101-450-5200-41010 Full-time Salaries 94,881 128,693 268,182 268,182 127,757 47.6%349,874 30.46% allocation adjustments, new hire 101-450-5200-41030 Part-time Salaries - 74 - - 234 -- - 101-450-5200-41020 Overtime - 208 - - - -- - 101-450-5200-41040 Temporary Employees 9,760 22,689 14,820 14,820 24,621 166.1%19,266 30.00% - 101-450-5200-41210 PERA Contributions 7,092 9,598 21,225 21,225 9,300 43.8%27,685 30.44% - 101-450-5200-41220 FICA Contributions 6,261 9,124 17,546 17,546 9,186 52.4%22,887 30.44% - 101-450-5200-41230 Medicare Contributions 1,469 2,135 4,245 4,245 2,149 50.6%5,537 30.44% - 101-450-5200-41300 Insurance 14,667 20,877 52,452 52,452 22,104 42.1%66,527 26.83% - 101-450-5200-41325 Life Insurance 61 66 227 227 117 51.5%452 99.26% - 101-450-5200-41330 STD/LTD 461 622 1,997 1,997 801 40.1%5,003 150.52% - 101-450-5200-41600 Safety Clothing Allowance 100 225 - - - -- 0.00% 101-450-5200-41510 Workers Compensation 4,171 5,654 4,512 4,512 4,512 100.0%4,740 5.05% - Total Personnel 138,923$ 199,964$ 385,206$ 385,206$ 200,781$ 52.1%501,971$ 30.31% Materials and Supplies 101-450-5200-42000 Office Supplies 160 79 350 350 - 0.0%350 0.00% - 101-450-5200-42120 Fuel, Oil and Fluids 11,499 11,828 11,000 11,000 11,969 108.8%11,300 2.73% - 101-450-5200-42150 Operating Supplies 988 449 800 800 408 51.1%800 0.00% - 101-450-5200-42160 Chemicals 56 63 400 400 324 81.0%400 0.00% - 101-450-5200-42210 Repair/Maint. Supplies 8,539 9,705 8,600 8,600 8,570 99.7%10,000 16.28% Increased cost of safety chips & additional playgrounds 101-450-5200-42230 Building Repair Supplies - - 500 500 - 0.0%500 0.00% - 101-450-5200-42250 Landscaping Materials 2,376 2,802 2,200 2,200 4,788 217.6%3,000 36.36% Black dirt & overseeding 101-450-5200-42400 Small Tools & Minor Equipment 9,770 3,582 3,500 3,500 3,301 94.3%36,000 928.57% lawnmower, trail snow groomer, soccer nets, chain saws Total Materials and Supplies 33,388$ 28,508$ 27,350$ 27,350$ 29,361$ 107.4%62,350$ 127.97% Charges and Services 101-450-5200-43030 Engineering Services - - - - - -12,000 -added engineering to parks for trail maintenance oversight - every 3 years or so. 101-450-5200-43150 Contracted Services 125,627 117,713 172,500 172,500 109,697 63.6%180,000 4.35% additions to mowing contract & burn Sunfish prairie. 101-450-5200-43185 IT Support 5,196 6,155 5,883 5,883 14,922 253.6%4,929 -16.22% - 101-450-5200-42002 IT Hardware - 734 - - - -500 - ipad & Toughbook. 101-450-5200-43190 Software Programs - 114 - - 404 -5,367 - new Beehive Park Inspection Module in 2026, ESRI GIS, Fuel Cloud 101-450-5200-43210 Telephone 1,317 1,804 2,804 2,804 1,163 41.5%1,622 -42.17% 101-450-5200-43630 Insurance 22,890 24,150 25,994 25,994 21,875 84.2%22,089$ -15.02% - 101-450-5200-43810 Utilities 8,774 9,766 12,500 12,500 6,709 53.7%10,000 -20.00% 101-450-5200-43840 Refuse 4,889 3,169 4,500 4,500 5,130 114.0%3,500 -22.22% - 101-450-5200-44010 Repairs/Maint Bldg 2,327 6,358 3,000 3,000 1,402 46.7%3,000 0.00% 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 2,667 7,284 6,000 6,000 2,190 36.5%61,000 916.67% trail sealcoat, park light repairs, irrigation, 2 toilet screenings 101-450-5200-44040 Repairs/Maint Eqpt 4,678 8,488 5,000 5,000 4,207 84.1%5,250 5.00% - 101-450-5200-44120 Rentals - Buildings 10,797 14,240 9,500 9,500 13,211 139.1%15,500 63.16% more portable toilets 101-450-5200-44170 Uniforms 1,187 978 1,600 1,600 990 61.8%1,800 12.50% 1 add'l FTE 101-450-5200-44301 Events 905 796 650 650 634 97.5%670 3.08% parade permit 101-450-5200-44302 Lakes 15,000 15,000 20,000 20,000 17,000 85.0%20,000 0.00% 5K for four lakes 101-450-5200-44330 Dues & Subscriptions 167 65 75 75 - 0.0%75 0.00% - 101-450-5200-44370 Conferences & Training 930 3,578 3,400 3,400 2,686 79.0%3,750 10.29% training for licenses and certifications, playground, irrigation, saw, tree 101-450-5200-44130 Equipment Rental 1,175 929 500 500 - 0.0%1,050 110.00% slit seeder & mulcher 101-450-5200-44400 Equip/Other Purchased w/ Donations - - -32,000 Lions scoreboard, 2 benches 101-450-5200-44375 Personal Protection Equipment 858 243 450 450 498 110.7%550 22.22% add'l FTE Total Charges and Services 209,384$ 221,562$ 274,357$ 274,357$ 202,718$ 73.9%384,652$ 40.20% 17 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 Capital Outlay 101-450-5200-47200 Transfer to Vehicle Replacement Fund 2,298 3,228 - - - -- - Changed to a direct levy to Vehicle Fund. Total Capital Outlay 2,298$ 3,228$ -$ -$ -$ --$ - Miscellaneous 101-450-5200-44300 Miscellaneous 28,058 42,751 600 600 3,791 631.8%200 -66.67% formerly used for donation expenditures, moved to 44400. Total Miscellaneous 28,058$ 42,751$ 600$ 600$ 3,791$ 631.8%200$ -66.67% - - 5200 Total Parks & Recreation 412,051$ 496,013$ 687,513$ 687,513$ 436,651$ 63.5%949,173$ 38.06% 18 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 9000 Transfers Transfers 101-900-9000-47201 Transfer to Project Fund 16,902 - - - 101-900-9000-47250 Transfer to Vehicle Replacement Fund 250,000 167,328 - - moved to a separate levy in 2025 Total Transfers 266,902$ 167,328$ -$ -$ -$ -$ 9000 Total Transfers 266,902$ 167,328$ -$ -$ -$ -$ 9001 Contingency Reserve Contingency Reserve Reserve - - 35,000 35,000 - - -100.00%balancing line / surplus in order to maintain fund balance ratio. Total Contingency Reserve - - 35,000 35,000 - 0.0%- -100.00% 9001 Total Contingency Reserve -$ -$ 35,000 35,000 - 0.0%- -100.00% General Fund Expenditure Summary 2023 Actual 2024 Actual 2025 Budget 025 Budget (Amended 2025 YTD 2025 YTD (%)2026 Budget Change from 2025 Budget 1110 Mayor & Council 56,842$ 46,144$ 73,328$ 73,328$ 96,169$ 131.1%67,168$ -8.40% 1320 Administration 506,102$ 573,559$ 777,578$ 777,578$ 682,289$ 87.7%814,249$ 4.72% 1410 Elections 6,881$ 21,116$ 8,315$ 8,315$ 5,521$ 66.4%44,691$ 437.48% 1450 Communications 50,812$ -$ -$ -$ -$ --$ - 1520 Finance 174,557$ 256,644$ 377,044$ 376,544$ 321,867$ 85.5%432,964$ 14.98% 1910 Planning & Zoning 217,156$ 436,588$ 633,844$ 635,844$ 521,880$ 82.1%798,398$ 25.57% 1930 Engineering Services 32,855$ 37,200$ 35,000$ 35,000$ 42,186$ 120.5%53,970$ 54.20% 1940 City Hall 36,687$ -$ -$ -$ -$ --$ - 2100 Police 1,048,618$ 1,290,554$ 1,396,730$ 1,395,230$ 1,379,916$ 98.9%1,435,689$ 2.90% 2150 Prosecution 36,949$ 50,540$ 50,000$ 50,000$ 43,125$ 86.3%52,983$ 5.97% 2220 Fire 1,387,730$ 1,514,880$ 1,559,191$ 1,559,191$ 1,545,642$ 99.1%1,867,467$ 19.77% 2400 Building Inspection 677,312$ 776,397$ 1,084,080$ 1,084,080$ 962,330$ 88.8%1,126,957$ 3.96% 2500 Emergency Communications 4,311$ 4,500$ 4,500$ 4,500$ 2,650$ 58.9%5,035$ 11.89% 2700 Animal Control 19,172$ 23,998$ 14,500$ 14,500$ 18,773$ 129.5%22,000$ 51.72% 3100 Streets 1,450,333$ 1,800,311$ 1,215,818$ 1,215,818$ 1,034,289$ 85.1%1,188,860$ -2.22% 5200 Parks & Recreation 412,051$ 496,013$ 687,513$ 687,513$ 436,651$ 63.5%949,173$ 38.06% 9000 Transfers 266,902$ 167,328$ -$ -$ -$ --$ 0.00% 9001 Contingency Reserve -$ -$ 35,000$ 35,000$ -$ 0.0%-$ -100.00% 6,385,270$ 7,495,770$ 7,952,441$ 7,952,441$ 7,093,288$ 89.2%8,859,606$ 11.41% Total General Fund Expenditures:6,385,270$ 7,495,770$ 7,952,441$ 7,952,441$ 7,093,288$ 89.2%8,859,606$ 11.41% Total Gen Fund Revs. Over/(Under) Expenditures:1,310,791$ 1,269,909$ (133,468)$ (133,468)$ 1,338,038$ 0$ Surplus 334,500 334,500 8,469,106$ 19 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 601 Water Fund Water Fund Revenues: 601-000-9401-33426 WTP2 - MPCA Grant 3,433$ 439,637$ matches total WTP2 operations expenses in Dept 9401. 601-000-0000-36210 Interest on Investments 172,199 231,545 33,280 33,280 20,785 62.5%100,000 200.48%interest allocated at end of year. 601-000-0000-37100 Water Sales 1,804,464 1,463,181 1,855,679 1,855,679 1,578,465 85.1%2,022,914 9.01% 601-000-0000-37120 Bulk Water - - 34,000 34,000 787 2.3%- -100.00% 601-000-0000-37130 Water Lat Benefit Fee 13,200 28,000 - - 28,458 -- -none planned 601-000-0000-37140 Water Access Revenue 550,000 1,302,000 2,577,000 2,577,000 1,880,358 73.0%- -100.00%move to Water Capital Fund (611) in 2026 601-000-0000-37150 Water Connections - Municipal 299,000 329,000 481,000 481,000 672,786 139.9%- -100.00%move to Water Capital Fund (611) in 2026 601-000-0000-37170 Meter Sales 123,176 51,530 25,000 25,000 109,633 438.5%25,000 0.00% 601-000-0000-39200 Transfer In - - - - - -- Total Water Fund Revenues:2,967,007$ 3,407,561$ 5,005,959$ 5,005,959$ 4,357,623$ 87.0%2,147,914$ -57.09% Water Fund Expenses: 9400 Water Operations Personnel 601-494-9400-41010 Full-time Salaries 311,541 300,408 301,507 301,507 274,886 91.2%328,662 9.01% 601-494-9400-41030 Part-time Salaries - - 39,000 39,000 - 0.0%40,000 Special Projects staff member 601-494-9400-41020 Overtime 14,508 9,892 9,115 9,115 9,398 103.1%9,115 0.00% 601-494-9400-41210 PERA Contributions 24,063 22,679 25,538 25,538 20,976 82.1%27,724 8.56% 601-494-9400-41216 MSRS Contributions - City Admin 690 684 642 642 618 96.3%701 9.27% 601-494-9400-41220 FICA Contributions 19,266 19,359 21,677 21,677 16,854 77.8%21,677 0.00% 601-494-9400-41230 Medicare Contributions 4,529 4,527 5,244 5,244 3,942 75.2%5,244 0.00% 601-494-9400-41300 Insurance 63,158 56,570 52,895 52,895 50,488 95.5%51,779 -2.11% 601-494-9400-41325 Life Insurance 240 209 294 294 210 71.6%333 13.28% 601-494-9400-41330 STD/LTD 1,671 1,441 2,543 2,543 1,732 68.1%4,213 65.69% 601-494-9400-41301 Unemployment Insurance - - - - - -- - 601-494-9400-41600 Safety Clothing Allowance 432 665 1,165 1,165 900 77.3%1,000 -14.16% 601-494-9400-41510 Workers Compensation 9,833.01 10,768.31 6,692 6,692 6,692 100.0%7,030 5.04% Total Personnel 449,930$ 427,203$ 466,310$ 466,310$ 386,696$ 82.9%497,477$ 6.68% Materials and Supplies 601-494-9400-42000 Office Supplies 225 992 650 650 513 78.9%670 3.08% 601-494-9400-42120 Fuel, Oil and Fluids 8,985 5,902 9,000 9,000 4,294 47.7%8,250 -8.33% 601-494-9400-42030 Printed Forms 335 1,235 1,750 1,750 1,304 74.5%4,950 182.86% 601-494-9400-42150 Operating Supplies 1,762 834 2,000 2,000 1,565 78.3%2,000 0.00% 601-494-9400-42160 Chemicals 16,903 11,251 12,000 12,000 11,806 98.4%12,500 4.17% 601-494-9400-42210 Repair/Maint. Supplies 10,135 7,767 10,000 10,000 7,171 71.7%10,000 0.00% 601-494-9400-42300 Water Meters & Supplies 317,221 159,124 75,000 75,000 74,225 99.0%40,000 -46.67%fewer meter change outs 601-494-9400-44375 Personal Protective Equipment 591 650 600 600 429 71.5%600 0.00% 601-494-9400-42400 Small Tools & Minor Equipment 11,311.54 5,132.77 6,600 6,600 4,015 60.8%5,000 -24.24% Total Materials and Supplies 367,469$ 193,168$ 117,600$ 117,600$ 105,462$ 89.7%83,970$ -28.60% Charges and Services 601-494-9400-43030 Engineering Services 37,089 34,242 30,000 30,000 11,597 38.7%40,000 33.33% 601-494-9400-43040 Legal Services 87,408 42,153 60,000 60,000 12,292 20.5%40,000 -33.33% 601-494-9400-43010 Audit Services 9,825 11,844 11,500 11,500 17,986 156.4%12,075 5.00% 601-494-9400-43090 Newsletter - - 3,667 3,667 2,309 63.0%3,133 -14.55% 20 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 601-494-9400-43150 Contract Services 76,965 31,943 52,000 52,000 117,460 225.9%66,060 27.04% 601-494-9400-43185 IT Support 12,924 14,627 15,209 15,209 12,906 84.9%9,742 -35.95% 601-494-9400-42002 IT Hardware 157 3,248 - - 158 -6,300 - 601-494-9400-43190 Software Programs 10,469 9,841 54,000 54,000 6,166 11.4%38,200 -29.26% 601-494-9400-43210 Telephone 2,282 2,799 3,739 3,739 2,752 73.6%4,495 20.23% 601-494-9400-43220 Postage 2,835 3,079 3,733 3,733 2,335 62.5%4,740 26.96% 601-494-9400-43310 Mileage 283 29 150 150 - 0.0%150 0.00% 601-494-9400-43610 Insurance 25,923 24,606 27,404.48$ 27,404 25,212.42$ 92.0%22,547$ -17.73% - 601-494-9400-43810 Electric Utility 127,848 99,846 150,000 150,000 123,486 82.3%128,000 -14.67% 601-494-9400-43820 Water Utility 48,846 31,225 48,000 48,000 43,553 90.7%56,000 16.67% MDH + DNR Fees 601-494-9400-44030 Repairs\Maint Imp Not Bldgs 56,099 35,038 45,000 45,000 47,816 106.3%64,000 42.22% 601-494-9400-44040 Repairs\Maint. Equip.6,236 4,611 6,500 6,500 5,912 91.0%7,800 20.00% 601-494-9400-44010 Repairs\Maint Imp Bldgs 11,451 23,709 15,500 15,500 16,173 104.3%17,000 9.68% 601-494-9400-44150 Equipment Rental 1,600 2,926 2,200 2,200 2,000 90.9%2,300 4.55% 3wks valve exerciser 601-494-9400-44170 Uniforms 1,098 894 1,200 1,200 905 75.4%1,350 12.50% 601-494-9400-44300 Miscellaneous 43,899 890 1,500 1,500 708 47.2%1,000 -33.33% past - assessment exp, meals, penalties, drop box, other 601-494-9400-44330 Dues & Subscriptions 570 661 400 400 946 236.4%450 12.50% 601-494-9400-44370 Conferences & Training 1,891 4,259 2,500 2,500 5,129 205.2%4,500 80.00% training for licenses and certifications 601-494-9400-44377 Credit Card Fees 10,750 12,548 13,500 13,500 7,785 57.7%16,000 18.52% 601-494-9400-44386 Real Estate Taxes - - - - - -- - Total Charges and Services 576,449$ 395,018$ 547,702$ 547,702$ 465,586$ 85.0%545,842$ -0.34% Depreciation 601-494-9400-43320 Depreciation Expense 2,148,531 2,586,032 2,224,720 2,224,720 - 0.0%2,260,651 1.62% Total Depreciation 2,148,531$ 2,586,032$ 2,224,720$ 2,224,720$ -$ 0.0%2,260,651$ Total Water Operations 3,542,380$ 3,601,421$ 3,356,333$ 3,356,333$ 957,744$ 28.5%3,387,940$ Capital & Bonding Activities in 601 Capital Outlay 601-494-9400-45300 Improvements Other Than Bldgs - - 2,044,275 2,044,275 195,992 9.6%-100.00% CIP items , adjusted to capital assets at YE Total Capital Outlay -$ -$ 2,044,275$ 2,044,275$ 195,992$ 9.6%-$ -100.00% Bonding 601-494-9400-46010 Bond Principal*- - 1,120,000 1,120,000 1,215,000 108.5%-100.00% principal adjusted to offset liability at YE. 601-494-9400-46110 Bond Interest 344,395 328,017 350,683 350,683 358,255 102.2%-100.00% 601-494-9400-46200 Fiscal Agent Fees - Bond Payments 495 495 - - 495 -- 601-494-9400-46250 Fiscal Agent Fees - Bond Issuance 213 - - - - -- Total Bonding 345,103$ 328,512$ 1,470,683$ 1,470,683$ 1,573,750$ 107.0%-$ -100.00% Transfers 601-494-9400-47200 Transfer Out - - - - - - - Transfer to Water Capital Fund. Total Transfers -$ -$ -$ -$ -$ -$ Total Capital & Bonding Activities in 601 345,102.76$ 328,512.04$ 3,514,958.00$ 3,514,958.00$ 1,769,742.48$ -$ 9401 Water Treatment Plant (at Well 2) Operations 601-494-9401-41010 Full-time Salaries - 3,070 14,200.00$ New department to track WTP expenses for MPCA grant. 601-494-9401-41020 On Call/Overtime Water 1,731.00$ 601-494-9401-41210 PERA Contributions 923.00$ 21 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 601-494-9401-41220 FICA Contributions 987.72$ 601-494-9401-41230 Medicare Contributions 238.97$ 18,080.69$ 18,123.87 approved in grant 601-494-9401-41600 Safety Clothing Allowance - - 42.00$ See grant documentation. 601-494-9401-42000 Office Supplies - - 123.00$ 601-494-9401-42030 Printed Forms - - 50.00$ 601-494-9401-42150 Operating Supplies - - 1,000.00$ 601-494-9401-42210 Repair/Maint. Supplies - - 68,750.00$ 601-494-9401-42400 Small Tools & Minor Equipment - 172 500.00$ 601-494-9401-43030 Engineering Services - - 28,000.00$ 601-494-9401-43150 Contract Services - 173 273,025.00$ 601-494-9401-43180 Software Support - - 1,250.00$ 601-494-9401-43310 Mileage 100.00$ 601-494-9401-43610 Insurance - - 2,800.00$ 601-494-9401-43810 Electric Utility - - 12,000.00$ 601-494-9401-43830?Gas Utility - - 3,951.00$ 601-494-9401-44010 Repairs/Maint Bldgs - - 3,875.00$ 601-494-9401-44030 Repairs\Maint Imp Not Bldgs - 18 7,600.00$ 601-494-9401-44040 Repairs/Maint. Equip.- - 750.00$ 601-494-9401-44150 Equipment Rental - - 16,250.00$ 601-494-9401-44170 Uniforms - - 228.00$ 601-494-9401-44300 Miscellaneous - - 800.00$ 601-494-9401-44370 Conferences & Training - - 234.00$ 601-494-9401-44375 Personal Protection Equipment - - 228.00$ Total Grant Reimburseable - Water Treatment Plant (at Well 2) Operations - 3,433$ 439,637$ total of reimbursable expenses (review for add'l) Total Water Treatment Plant (at We -$ -$ -$ -$ 3,433$ 439,637$ Total Water Fund Expenses:3,887,483$ 3,929,933$ 6,871,291$ 6,871,291$ 2,730,919$ 3,827,577$ -44.30% 22 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 611 Water Capital Fund Water Capital Fund Revenues: 611-000-0000-37140 Water Access Revenue 378,000 611-000-0000-37150 Water Connections - Municipal 203,000 Total Water Capital Fund Revenues:=SUM(P943:P956) Water Capital Fund Expenses & Liability Reductions Capital Outlay 611-494-9400-45200 Buildings & Structures - 611-494-9400-45300 Improvements Other Than Bldgs 1,800,000 Stillwater Blvd (CSAH 14) Watermain Improvement ($1.5M) 2026 Street & Utility Improvements ($300K) 611-494-9400-45310 Watermain Oversizing 127,828 611-494-9400-45350 Capital Outlay - Software 25,000 Total Capital Outlay 1,952,828$ Bonding 611-494-9400-46010 Bond Principal 1,210,000 611-494-9400-46110 Bond Interest 303,606 611-494-9400-46200 Fiscal Agent Fees - Bond Payments - 611-494-9400-46250 Fiscal Agent Fees - Bond Issuance - 611-494-9400-46220 Deferred Charges Amort - 611-494-9400-46350 Bond Issuance Costs - Total Bonding 1,513,606$ 3,466,434.28$ 23 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 602 Sewer Fund Sewer Fund Revenues: 602-000-0000-36210 Interest on Investments 387,540 556,442 2,500 2,500 50,545 100,000 3900.00% 602-000-0000-37200 Sewer Sales 755,813 867,670 1,044,809 1,044,809 837,249 80.1%1,006,352 -3.68% 602-000-0000-37220 SAC Early Pay discount/revenue 8,126 7,097 - - 16,550 -- - 602-000-0000-37230 Sewer Lat Benefit Fee 13,700 42,900 - - - -- - revenues to be estimated during Utility Study update. 602-000-0000-37240 Sewer Availability Charges (SAC)385,500 1,250,500 1,678,500 1,678,500 1,864,200 111.1%- -100.00% 602-000-0000-37250 Sewer Connection Fees Regional - - -- - 602-000-0000-37260 Sewer Connection Fees Municipa 249,500 287,500 481,000 481,000 666,400 138.5%- -100.00% Total Sewer Fund Revenues:1,805,146$ 3,013,589$ 3,206,809$ 3,206,809$ 3,434,943$ 107.1%1,106,352$ -65.50% Sewer Fund Expenses: Personnel 602-495-9450-41010 Full-time Salaries 147,885 165,915 198,143 198,143 163,780 82.7%277,395 40.00% 602-495-9450-41020 Overtime 10,418 10,401 8,453 8,453 8,854 104.7%8,453 0.00% 602-495-9450-41210 PERA Contributions 11,720 12,862 14,861 14,861 12,767 85.9%20,805 40.00% 602-495-9450-41216 MSRS Contributions -City Admin 344 342 321 321 309 96.3%351 9.27% 602-495-9450-41220 FICA Contributions 9,423 10,858 12,809 12,809 10,221 79.8%12,809 0.00% 602-495-9450-41230 Medicare Contributions 2,214 2,539 3,099 3,099 2,390 77.1%3,099 0.00% 602-495-9450-41300 Insurance 30,814 33,210 35,822 35,822 30,150 84.2%46,175 28.90% 602-495-9450-41325 Life Insurance 110 125 152 152 120 78.8%224 46.68% 602-495-9450-41330 STD/LTD 776 840 1,475 1,475 1,058 71.7%3,130 112.13% 602-495-9450-41600 Safety Clothing Allowance 225 140 640 640 1,116 174.4%- -100.00% 602-495-9450-41301 Unemployment Insurance - - - - - -- - 602-495-9450-41510 Workers Compensation 4,104.36 4,650.73 2,586 2,586 2,586 100.0%2,720 5.19% Total Personnel 218,033$ 241,883$ 278,361$ 278,361$ 233,351$ 83.8%375,159$ 34.77% Materials and Supplies 602-495-9450-42210 Repair/Maint. Supplies 4,262 9,956 11,500 11,500 4,681 40.7%11,845 3.00% 602-495-9450-42000 Office Supplies 580 532 450 450 259 57.6%500 11.11% 602-495-9450-42030 Printed Forms 335 1,235 1,400 1,400 675 48.2%4,675 233.93% 602-495-9450-42120 Fuel, Oil and Fluids 9,687 6,385 10,000 10,000 4,744 47.4%11,000 10.00% 602-495-9450-42150 Operating Suppies 467 51 650 650 280 43.1%650 0.00% 602-495-9450-44375 Personal Protective Equipment 74 556 400 400 438 109.6%400 0.00% 602-495-9450-42400 Small Tools & Minor Equipment 7,091.75 4,694.86 7,500 7,500 5,697 76.0%6,000 -20.00% 2 jetting nozzles Total Materials and Supplies 22,496$ 23,892$ 31,900$ 31,900$ 18,290$ 57.3%35,070$ 9.94% Charges and Services 602-495-9450-43030 Engineering Services 1,040 5,132 4,500 4,500 9,083 201.8%4,500 0.00% 602-495-9450-43010 Audit Services 9,825 11,844 11,500 11,500 17,986 156.4%12,075 5.00% 602-495-9450-43090 Newsletter - - 3,667 3,667 2,308 63.0%3,133 -14.55% 602-495-9450-43150 Contract Services 88,351 90,475 54,000 54,000 37,947 70.3%70,500 30.56% prior years are sewer breaks. Should have fewer. 602-495-9450-43185 IT Support 6,379 7,367 6,963 6,963 6,618 95.0%9,742 39.92% 602-495-9450-42002 IT Hardware 128 3,248 - - - -1,000 - 602-495-9450-43190 Software Programs 8,124 5,782 12,000 12,000 5,867 48.9%25,480 112.33% 602-495-9450-43210 Telephone 2,300 2,008 2,163 2,163 1,408 65.1%1,941 -10.23% 602-495-9450-43220 Postage 2,820 3,149 3,733 3,733 2,335 62.5%4,740 26.96% 602-495-9450-43310 Mileage - - - - - -200 - 602-495-9450-43610 Insurance 15,790 14,308 15,460 15,460 15,953 103.2%18,100$ 17.08% - 24 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 602-495-9450-43810 Electric Utility 24,420 25,055 30,900 30,900 23,073 74.7%32,000 3.56% 602-495-9450-43820 Sewer Utility - Met Council 526,641 709,086 771,717 771,717 707,883 91.7%830,674 7.64% 602-495-9450-43830 Sewer Utility - City of Oakdale - 58,121 60,000 60,000 - 0.0%60,000 0.00% Sewer Agreement w/ City of Oakdale - O flow expected for 2025. 602-495-9450-44010 Repairs/Maint Imp Bldgs 2,988 10,184 2,500 2,500 6,271 250.8%2,500 0.00% 602-495-9450-44040 Repairs/Maint. Equip.4,409 10,587 6,500 6,500 6,587 101.3%7,000 7.69% 602-495-9450-44150 Equipment Rental 11,500 50 750 750 - 0.0%500 -33.33% 602-495-9450-44170 Uniforms 695 512 700 700 518 74.0%800 14.29% 602-495-9450-44030 Repairs\Maint Imp Not Bldgs 21,321 8,093 5,500 5,500 2,786 50.7%5,650 2.73% 602-495-9450-44370 Conferences & Training 2,472 3,143 3,500 3,500 2,922 83.5%4,500 28.57% training for licenses and certifications 602-495-9450-44377 Credit Card Fees 10,749.52 12,548.01 13,000.00 13,000 7,785.43 59.9%16,000 23.08% Total Charges and Services 739,954$ 980,691$ 1,009,052$ 1,009,052$ 857,329$ 85.0%1,111,035$ 10.11% Capital Outlay 602-495-9450-45300 Improvements Other Than Bldgs - - 925,920 925,920 25,920 2.8%-100.00% CIP items, adjusted to capital assets at YE Total Capital Outlay -$ -$ 925,920$ 925,920$ 25,920$ 2.8%-100.00% Miscellaneous and Non-operating 602-495-9450-43320 Depreciation Expense 1,121,402 1,422,605 1,215,796 1,215,796 - 0.0%1,241,796 602-495-9450-44300 Miscellaneous Expenses 37,587 7,120 500 500 1,365 273.0%-100.00% past - assessment exp, drop box, pass-thru exp. 602-495-9450-46010 Bond Principal - - 950,000 950,000 950,000 100.0%-100.00% See Bond Master 602-495-9450-46110 Bond Interest 333,080 329,701 360,850 360,850 360,850 100.0%-100.00% See Bond Master Total Misc. and Non-operating 1,492,324$ 1,759,426$ 2,527,146$ 2,527,146$ 1,312,215$ 51.9%1,241,796$ -50.86% Prior Period Adjustment - - - 0% Total Sewer Fund Expenses:2,472,808$ 3,005,892$ 4,772,379$ 4,772,379$ 2,447,105$ 51.3%2,763,060$ -42.10% 931,300.00 25 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 612 Sewer Capital Fund Sewer Capital Fund Revenues: 612-000-0000-36210 Interest on Investments 100,000 612-000-0000-37140 Sewer Access Revenue 378,000 612-000-0000-37150 Sewer Connections - Municipal 203,300 612-000-0000-39200 Transfer In 250,000$ Interfund Loan payments from the Ballpark Fund. Total Sewer Fund Revenues: 931,300.00 Sewer Capital Fund Expenses Capital Outlay 612-495-9450-45350 Capital Outlay - Software 25,000 BS&A Financial Software 612-495-9450-45200 Buildings & Structures - 612-495-9450-45300 Improvements Other Than Bldgs - 612-495-9450-45310 Sewer Oversizing - 612-495-9450-45500 Vehicles 65,000 Utility Pickup Total Capital Outlay 90,000$ Bonding 612-494-9400-46010 Bond Principal 975,000 Principal gets moved to asset/liability adjustment at YE and zeroes out expense. 612-494-9400-46120 Bond Interest 328,638 612-494-9400-46200 Fiscal Agent Fees - Bond Payments - 612-494-9400-46250 Fiscal Agent Fees - Bond Issuance - 612-494-9400-46220 Deferred Charges Amort - 612-494-9400-46350 Bond Issuance Costs - 612-494-9400-47200 Transfer Out - Total Bonding 1,303,637.51$ Total Sewer Capital Fund Expenses 26 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 603 Stormwater Fund Stormwater Fund Revenues: 603-000-0000-36100 Special Assessments - 20,095 - - 11,674 -- - 603-000-0000-36101 Delinquent Special Assessments - - - - - -- - 603-000-0000-36102 Special Assessment Penalties/Interes 380 141 - - 73 -- - 603-000-0000-36210 Interest on Investment 44,496 67,441 4,400 4,400 6,195 140.8%4,400 0.00% 603-000-0000-37300 Surface Water Utility Sales 574,045 653,752 615,551 615,551 311,854 50.7%606,975 -1.39% will be updated with Utility Financial Plan. 603-000-0000-34113 SW Review Fee Revenue 30,323 16,508 30,175 30,175 35,145 116.5%- -100.00% Total Stormwater Fund Revenues:649,243$ 757,936$ 650,126$ 650,126$ 364,941$ 56.1%611,375$ -5.96% Stormwater Fund Expenses: Personnel 603-496-9500-41010 Full-time Salaries 70,154 101,660 96,255 96,255 107,749 111.9%125,416 30.30% 603-496-9500-41030 Part-time Salaries - - - - - -- - 603-496-9500-41020 Overtime - 56 - - 15 -- - 603-496-9500-41040 Temporary Employees - - - - - -- - 603-496-9500-41210 PERA Contributions 5,261 6,773 7,219 7,219 7,969 110.4%9,406 30.30% 603-496-9500-41216 MSRS Contributions -City Admin 172 171 160 160 154 96.2%175 9.27% 603-496-9500-41220 FICA Contributions 4,240 5,645 5,968 5,968 6,339 106.2%7,776 30.30% 603-496-9500-41230 Medicare Contributions 997 1,319 1,444 1,444 1,482 102.7%1,881 30.30% 603-496-9500-41300 Insurance 14,888 17,964 17,114 17,114 21,612 126.3%18,985 10.93% 603-496-9500-41325 Life Insurance 41 62 73 73 85 116.6%96 31.82% 603-496-9500-41330 STD/LTD 332 448 717 717 675 94.2%1,416 97.53% 603-496-9500-41415 OPEB Expense - - - - - -- - 603-496-9500-41600 Safety Clothing Allowance 125 125 125 125 195 156.0%- -100.00% 603-496-9500-41301 Unemployment Insurance - - - - - -- - 603-496-9500-41510 Workers' Compensation 5,294.31 1,543.26 1,904 1,904 1,904 100.0%2,000 5.02% Total Personnel 101,505$ 135,766$ 130,979$ 130,979$ 148,179$ 113.1%167,151$ 27.62% Materials and Supplies 603-496-9500-42000 Office Supplies 28 - 250 250 143 57.3%250 0.00% 603-496-9500-42120 Fuel, Oil and Fluids 4,123 5,067 4,000 4,000 4,711 117.8%4,500 12.50% 603-496-9500-42030 Printed Forms 177 661 1,200 1,200 341 28.4%2,300 91.67% 603-496-9500-42270 Repair/Maint. Maint Supplies 1,154 1,739 2,000 2,000 5,107 255.3%2,250 12.50% 603-496-9500-44375 Personal Protective Equipment - 93 - - - -- - 603-496-9500-42400 Small Tools & Minor Equipment 3,753.16 1,819.53 2,000 2,000 2,038 101.9%2,000 0.00% Total Materials and Supplies 9,235$ 9,379$ 9,450$ 9,450$ 12,423$ 131.5%11,300$ 19.58% Charges and Services 603-496-9500-43030 Engineering Services 9,095 7,299 12,000 12,000 14,101 117.5%10,000 -16.67% 603-496-9500-43010 Audit Services 9,825 11,844 11,500 11,500 17,900 155.7%12,075 5.00% 603-496-9500-43040 Legal Services - - - - - -- - 603-496-9500-43150 Contract Services 15,131 28,955 7,500 7,500 32,147 428.6%59,750 696.67% street sweeping 603-496-9500-43185 IT Support 3,943 4,367 3,565 3,565 3,890 109.1%2,522 -29.24% 603-496-9500-42002 IT Hardware - 734 - - - -- - 603-496-9500-43190 Software Programs 8,116 5,696 11,000 11,000 5,243 47.7%7,790 -29.18% 603-496-9500-43210 Telephone 422 421 463 463 392 84.5%489 5.52% 603-496-9500-44377 Credit Card Fees 5,644 6,270 5,616 5,616 3,894 69.3%8,000 42.46% 603-496-9500-43220 Postage (831) 1,639 853 853 1,236 144.9%2,430 184.77% 27 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 603-496-9500-43510 Legal Publishing - - - - - -- - 603-496-9500-43610 Insurance 3,728 4,117 4,465 4,465 4,112 92.1%4,340$ -2.80% - 603-496-9500-43810 Utilities - 536 - - - -- - 603-496-9500-44010 Repairs/Maint Bldg 38,135 21,011 32,000 32,000 16,087 50.3%32,500 1.56% 603-496-9500-44020 Street Sweeping - - -1,000 - 44010 is Repairs/Maint Bldg in all other Depts. Set up new account for Street Sweeping in 2025. 603-496-9500-44040 Repairs/Maint Equip - 1,266 3,500 3,500 1,371 39.2%- -100.00% 603-496-9500-44030 Repairs/Maint Not Bldg 10,997 - 25,000 25,000 1,717 6.9%12,000 -52.00% 603-496-9500-44150 Equipment Rental 3,500 - 550 550 - 0.0%550 0.00% 603-496-9500-44170 Uniforms 218 206 250 250 209 83.5%325 30.00% 603-496-9500-44300 Miscellaneous Expenses 643 872 950 950 210 22.1%- -100.00% past - assessment exp, drop box, other 603-496-9500-44330 Dues & Subscriptions 831 1,250 1,700 1,700 1,525 89.7%1,750 2.94% 603-496-9500-44370 Conferences & Training - 1,010.00 1,250 1,250 1,250 100.0%1,250 0.00% training for licenses and certifications Total Charges and Services 109,398$ 98,369$ 122,162$ 122,162$ 105,282$ 86.2%156,772$ 28.33% Capital Outlay 603-496-9500-45300 Improvements Other Than Bldgs - - 285,405 285,405 - 0.0%-100.00% CIP projects, adjusted to capital assets at YE. Total Capital Outlay -$ -$ 285,405$ 285,405$ -$ 0.0%-$ -100.00% Miscellaneous and Non-operating 603-496-9500-43320 Depreciation Expense 791,557 911,665 813,692 813,692 - 0.0%815,692 0.25% 603-496-9500-46010 Bond Principal - - 220,000 220,000 220,000 100.0%-100.00% principal adjusted to offset liability at YE. 612-494-9400-47200 603-496-9500-46110 Bond Interest 40,518 35,921 39,100 39,100 39,088 100.0%-100.00% 603-496-9500-47200 Transfer Out 600,000 Transfer to Storm Capital Total Misc. and Non-operating 832,076$ 947,586$ 1,072,792$ 1,072,792$ 259,088$ 24.2%1,415,692$ 31.96% Total Stormwater Fund Expenses:1,052,213$ 1,191,101$ 1,620,788$ 1,620,788$ 524,972$ 1,750,914$ 8.03% 28 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 612 Stormwater Capital Fund Stormwater Capital Fund Revenues: 613-000-0000-39200 Transfer In 600,000$ Total Sewer Fund Revenues: Stormwater Capital Fund Expenses Capital Outlay 613-496-9500-45300 Improvements Other Than Bldgs 325,405 Total Capital Outlay 325,405$ Bonding 613-496-9500-46010 Bond Principal 225,000 613-496-9500-46130 Bond Interest 34,338 Total Bonding 259,338 Total Stormwater Capital Fund Expenses 584,743 29 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 Other Budgets 404 Park Dedication Fund Park Dedication Fund Revenues: 404-000-0000-36240 Park Dedication from Developers 200,000 200,000 $380,000 190.0%200,000 404-000-0000-36210 Interest Earnings 60,000$ 60,000 $13,374 22.3%60,000$ Total Park Dedication Fund Revenues:260,000$ 260,000$ 393,374$ 151.3%260,000$ Park Dedication Fund Expenses: Charges and Services - 404-000-0000-43030 Engineering Services - $12,174 -- 404-000-0000-43040 Legal Services - $0 -- 404-000-0000-43150 Contract Services 292,000 292,000 $162,794 55.8%900,000 80,000 Lions Park Paving North lot & trails 210,000 Tablyn Park Play Equipment - Replacement 125,000 Ridge Park Play Equipment - Replacement 275,000 Lions Park Playground Equipment Replacement 30,000 Court Resurfacing 80,000 New Park Pavilion 50,000 Elmo's Pup Park Parking Lot and Trail Paving 50,000 Lions Court & Ice Rink Surface Replacement 404-000-0000-43510 Legal Publishing - $0 -- Total Charges and Services 292,000$ 292,000$ 174,968$ 59.9%900,000$ Total Park Dedication Fund Expenses:292,000.00$ -900,000$ 30 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 407 Fire Equipment & Project Fund Fire Equipment & Project Fund Revenues: 407-420-2220-36210 Interest Earnings - $0 - 407-420-2220-39201 Transfers from General Fund 19,000 19,000 $19,000 100.0%20,000 0.00% Total Fire Equipment & Project Fund Revenues:19,000$ 19,000$ 19,000$ 100.0%20,000$ Fire Equipment & Project Fund Expenses: Charges and Services 407-420-2220-43230 Radio $4,000 4,000 $0 22,200 0.00% 407-420-2220-42002 IT Hardware - - $0 - $0 1,000 0.00%EOC Equipment for Training Room / Chambers 407-420-2220-42080 EMS Supplies $4,700 4,700 $2,730 2,500 0.00% 407-420-2220-42090 Fire Prevention $10,000 10,000 $0 5,000 0.00% 407-420-2220-42400 Small Tools & Equipment $182,500 182,500 $180,609 82,000 0.00% 407-420-2220-44040 Repairs/Maint Eqpt $6,800 6,800 $5,922 8,800 0.00% 407-420-2220-43190 Software Programs $2,400 2,400 $2,162 - -100.00% Total Charges and Services 210,400 210,400 191,423 121,500 0.00% Total Fire Equipment & Project Fund Expenses:210,400$ 121,500$ 31 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 408 Street Maintenance Fund Street Maintenance Fund Revenues: 408-000-0000-34080 Current Ad Valorem Taxes 600,000 600,000 $0 0 408-430-3100-33418 MSA - Maintenance - $0 260,869 from Jack's MSA spreadsheet. 408-000-0000-36210 Interest Earnings - - $247 6,000 Total Street Maintenance Fund Revenues:600,000$ 600,000$ 266,869$ Street Maintenance Fund Expenses: Charges and Services 408-430-3100-43030 Engineering Services 50,000 50,000 $78,740 50,000 408-430-3100-43040 Legal Services - $0 408-430-3100-43150 Contract Services 500,000 500,000 $403,082 500,000 408-430-3100-43510 Legal Publishing - $672 Total Charges and Services 550,000$ 550,000$ 482,493$ 550,000$ Total Street Maintenance Fund Expenses:550,000$ 550,000$ 32 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 409 Infrastructure Reserve Fund Infrastructure Reserve Fund Revenues: 409-000-0000-34090 Current Ad Valorem Taxes 93,000 93,000 $0 400,000 409-000-0000-TBD Electric & Gas Franchise Revenue 208,333 208,333 $0 250,000 Special Assessments (from old projects)10,000 10,000 $0 10,000 409-000-0000-33418 MSA - Capital - $0 750,000 409-000-0000-36210 Interest Earnings - $2,956 100,000 409-000-0000-37000 Transfers In - $0 - from General Fund Total Infrastructure Reserve Fund Revenues:311,333$ 311,333$ 1,510,000$ Infrastructure Reserve Fund Expenses: (Generally - no direct expenses out of this fund. Only transfers to Project Funds.) Transfers 409-900-9000-47201 Transfers to Project Funds 1,619,200 Total of Infra. Fund Transfers (not total cost of projects) 100,000 PW-099 - Street Light Replacements 219,200 PW-101 - 2026 Street Improvements 1,000,000 PW-125 - TH36-Lake Elmo Ave (CSAH 17) Imp 300,000 PW-127 - Manning/Hudson Stoplight Total Infrastructure Reserve Fund Expenses & Transfers:-$ 1,619,200$ 33 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 410 Vehicle Fund Vehicle Fund Revenues: 410-000-0000-34100 Current Ad Valorem Taxes 400,000 400,000 $0 450,000 0.00% 410-000-0000-36210 Interest Earnings 19,300 19,300 $5,942 22,386 0.00% Total Vehicle Fund Revenues:419,300$ 419,300$ 472,386$ Vehicle Fund Expenses: 2220 Fire 410-420-2220-45500 Vehicles - $35,181 556,673 F-009 - Tender 2 & F-011 - UTV 1 410-420-2220-45800 Equipment 30,000 30,000 $0 - F-023 - Recue 1 Hose Storage & Equip Refurb 2220 Total Fire 30,000 30,000 35,181 556,673 2400 Building Inspection 410-420-2400-45500 Vehicles - $0 - 410-420-2400-44300 Miscellaneous (veh. reg. )- $0 - 2400 Total Building Inspection - - - 3100 Streets 410-430-3100-45400 Heavy Machinery 145,000 145,000 $0 - Case Loader 3100 Total Streets 145,000 145,000 - - 5200 Parks & Recreation 410-450-5200-45400 Heavy Machinery 90,000 90,000 $0 - PR3 - ToolCat 5200 Total Parks & Recreation 90,000 90,000 - Total Vehicle Fund Expenses:265,000 556,673 34 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 703 City Center Operations Fund City Center Operations Fund Revenues: 703-000-0000-37000 Transfers In 193,767 193,767 247,747 Total City Center Operations Fund Revenues:193,767$ 193,767$ -$ 247,747$ City Center Operations Fund Expenses: 703-000-0000-42110 Cleaning Supplies 6100 6,100 4903.43 6,100 0.00% 703-000-0000-42111 Other Supplies 2000 2,000 338.31 2,000 0.00% 703-000-0000-42230 Building Repair Supplies - - 0 - - 703-000-0000-43610 Insurance - 33,071 33071 32,410 0.00% 703-000-0000-43810 Utilities 78300 78,300 53261.29 78,300 0.00% 703-000-0000-43830 Gas Utilities - - 0 - - 703-000-0000-43840 Refuse 3000 3,000 2955 3,657 0.00% 703-000-0000-44010 Repairs/Maint Contractual Bldg 9200 9,200 22307.81 18,800 0.00% 703-000-0000-44011 Cleaning Services 32085 32,085 30280.5 33,244 0.00% 703-000-0000-44013 Lawn/Landscape Maintenance 10000 10,000 2701.02 3,406 0.00% 703-000-0000-44040 Repairs/Maint Eqpt 16882 16,882 17194.33 34,217 0.00% 703-000-0000-44300 Miscellaneous 3500 3,500 175 3,500 0.00% Total City Center Operations Fund Expenses:161,067$ 194,138$ 167,188$ 215,634$ 35 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 403 City Center Reserve Fund City Center Reserve Fund Revenues: 403-000-0000-31010 Current Ad Valorem Taxes 50,000 50,000 0.00% 403-000-0000-36210 Interest Earnings - 403-000-0000-36211 Non-Cash Interest Allocations 403-000-0000-XXXXX Sale of Capital Assets 500,000 Portion of the sale of old Fire Station. 403-000-0000-37000 Transfers In Total City Center Reserve Fund Revenues:50,000$ -$ 550,000$ City Center Reserve Fund Expenses: 403-000-0000-43030 Engineering Services - 403-000-0000-43150 Contract Services - 403-000-0000-45XXX Improvements to Bldgs 25,000 Awning over side door 403-000-0000-45300 Improvements Other Than Bldgs 25,000 Wall Art for City Center Total City Center Reserve Fund Expenses:-$ 50,000$ 36 City of Lake Elmo 2026 Budget December 16, 2025 2023 2024 2025 2025 2025 2025 2026 Change from Account Number Description Actual Actual Budget Amended Budget a YTD YTD (%)Budget Prior Year Budget 2026 Notes 12/2/2025 12/2/2025 12/16/2025 412 Ballpark Fund Beginning Balance (estimated)-$ -$ Ballpark Fund Revenues: 412-000-0000-31010 Current Ad Valorem Taxes - - - -250,000 Total Ballpark Fund Revenues:-$ -$ -$ -250,000$ Ballpark Fund Expenses: Transfers - 412-000-0000-47TBD Transfer to Sewer Fund - - - -250,000 Repays Interfund Loan to Sewer fund Total Transfers -$ -$ -$ -250,000$ Total Ballpark Fund Expenses:-$ -250,000$ Net Ballpark Fund Revs. Over/(Under) Expenses:-$ -$ Ending Balance -$ -$ 37 2026 Budget Debt Service Funds (323 - 335) Acct Code Acct Description 2025 2026 Actual Budget Fund 323 - Bond Series 2014A 323-000-0000-31010 Ad Valorem Taxes 183,304$ 183,829$ 323-000-0000-36100 Special Assessments -$ -$ Total Revenues 183,304$ 183,829$ 323-470-7000-46010 Principal 145,000$ 150,000$ 323-470-7000-46110 Interest 26,750$ 22,325$ 323-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 172,245$ 172,820$ Fund 324 - Bond Series 2015A 324-000-0000-31010 Ad Valorem Taxes -$ -$ 324-000-0000-36100 Special Assessments 180,201$ -$ Total Revenues 180,201$ -$ 324-470-7000-46010 Principal 160,000$ 165,000$ 324-470-7000-46110 Interest 6,125$ 2,063$ 324-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 166,620$ 167,558$ Fund 326 - Bond Series 2016A 326-000-0000-31010 Ad Valorem Taxes 186,899$ 186,164$ 326-000-0000-36100 Special Assessments 124,426$ 124,426$ Total Revenues 311,325$ 310,590$ 326-470-7000-46010 Principal 280,000$ 285,000$ 326-470-7000-46110 Interest 14,300$ 8,650$ 326-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 294,795$ 294,145$ Fund 327 - Bond Series 2017A 327-000-0000-31010 Ad Valorem Taxes 362,868$ 365,887$ 327-000-0000-36100 Special Assessments 184,838$ 184,838$ Total Revenues 547,706$ 550,725$ 327-470-7000-46010 Principal 475,000$ 485,000$ 327-470-7000-46110 Interest 42,563$ 30,563$ 327-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 518,058$ 516,058$ 2026 Budget Debt Service Funds (323 - 335) Acct Code Acct Description 2025 2026 Actual Budget Fund 330 - Bond Series 2018Cert 330-000-0000-31010 Ad Valorem Taxes 128,258$ 125,139$ Total Revenues 128,258$ 125,139$ 330-470-7000-46010 Principal 110,000$ 110,000$ 330-470-7000-46110 Interest 10,665$ 7,695$ 330-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 121,160$ 118,190$ Fund 329 - Bond Series 2019A 329-000-0000-31010 Ad Valorem Taxes 294,618$ 290,418$ 329-000-0000-36100 Special Assessments 61,594$ 61,594$ Total Revenues 356,213$ 352,013$ 329-470-7000-46010 Principal 295,000$ 300,000$ 329-470-7000-46110 Interest 43,675$ 34,750$ 329-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 339,170$ 335,245$ Fund 331 - Bond Series 2021A 331-000-0000-31010 Ad Valorem Taxes 1,022,885$ 1,019,630$ 331-000-0000-36100 Special Assessments 103,601$ 103,601$ Total Revenues 1,126,486$ 1,123,231$ 331-470-7000-46010 Principal 750,000$ 770,000$ 331-470-7000-46110 Interest 314,094$ 291,294$ 331-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 1,064,589$ 1,061,789$ Fund 332 - Bond Series 2022A 332-000-0000-31010 Ad Valorem Taxes 279,523$ 279,510$ 332-000-0000-36100 Special Assessments 224,543$ 229,543$ Total Revenues 504,066$ 509,053$ 332-470-7000-46010 Principal 290,000$ 305,000$ 332-470-7000-46110 Interest 182,313$ 167,438$ 332-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 472,808$ 472,933$ 2026 Budget Debt Service Funds (323 - 335) Acct Code Acct Description 2025 2026 Actual Budget Fund 333 - Bond Series 2023A 333-000-0000-31010 Ad Valorem Taxes 353,288$ 354,075$ 333-000-0000-36100 Special Assessments 102,202$ 102,202$ Total Revenues 455,490$ 456,278$ 333-470-7000-46010 Principal 270,000$ 285,000$ 333-470-7000-46110 Interest 155,550$ 141,675$ 333-470-7000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 426,045$ 427,170$ Fund 334 - Bond Series 2024A 334-000-0000-31010 Ad Valorem Taxes 440,086$ 438,248$ 334-000-0000-36100 Special Assessments 132,026$ 131,474$ Total Revenues 572,111$ 569,723$ 334-000-0000-46010 Principal -$ 335,000$ 334-000-0000-46110 Interest 191,886$ 191,275$ 334-000-0000-46200 Fiscal Agent Fees 495$ 495$ Total Expenses 192,381$ 526,770$ Fund 335 - Bond Series 2025A 335-000-0000-31010 Ad Valorem Taxes -$ 212,554$ 335-000-0000-36100 Special Assessments -$ 63,182$ Total Revenues -$ 275,736$ 335-000-0000-46010 Principal -$ -$ 335-000-0000-46110 Interest -$ 90,606$ 335-000-0000-46200 Fiscal Agent Fees -$ -$ Total Expenses -$ 90,606$ Approx. City Tax just start typing and this will fill in. % of Levy 2026 Amount You Will Pay For Each City Service Area 8.1%145$ 11.8%212$ Community Development 9.0%162$ Police & Enforcement 11.2%200$ Fire & Emergency Mgmt 7.1%127$ Street Maintenance 5.7%101$ Park Maintenance 31.1%558$ Debt Service Levies 16.2%290$ Capital Levies 100%1,795$ APPROX. TOTAL CITY TAX Instructions / Disclaimers Clarissa Hadler, Finance Director chadler@lakeelmo.gov | 651-747-3909 2026 Residential Property Tax Estimator Tool Estimates based on current draft of 2026 Budget & Levy. Subject to change until adopted in December 2025. You may ask,"What do my property taxes pay for?"The following tool is meant to help estimate your City of Lake Elmo Property Taxes.Just enter your home's Taxable Market Value and it will estimate your City tax and the amounts paid for each service area.These are estimates and only include City of Lake Elmo;not County, School District or other jurisdictions.This tool only applies to homesteaded Single-Family Residential properties. See additional Instructions/Disclaimers below. Enter Your Home's Taxable Market Value Don’t hesitate to reach out with questions! 585,800$ Governance, Administration & Financial Mgmt 1,795$ You won't be able to select anything else on this protected worksheet. Simply type your Taxable Market Value (TMV) and see the results. Your TMV can be found on the 2025 Valuation Statement you received this spring. You can also find it online at https://mn- washington.publicaccessnow.com. Be sure you're entering the Taxable Market Value after any homestead exclusions. This tool does not include any city Special Assessments, which are charged directly to your property on a separate line of your tax statement. This spreadsheet is an admittedly over-simplified tool in a rather complex financial system. For instance, some departments have revenues directly related to their work, such as Community Development. This tool assumes all General Fund revenues, including Property Taxes, are spread evenly across city departments relative to their expense budgets. The amounts shown per department are the taxes needed to support services after all other revenues are accounted for. Debt Service Levies and Capital Levies are not true service areas and are funded 100% by property taxes. The above service areas do not reflect expenses for utilities, as those are funded through utility fees instead of taxes. Taxy Levy Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 General Fund 2,491,588 2,421,588 2,421,588 2,190,706 1,818,847 2,382,813 2,963,905 3,537,317 3,824,879 5,013,574 5,121,265 5,998,212 5,588,958 6,300,000 G.O. Debt Levy 484,814 484,814 484,814 664,541 874,622 1,213,788 1,215,934 1,412,506 1,438,389 2,455,174 2,697,188 2,923,828 3,251,727 3,417,784 Library Levy 256,957 256,957 231,261 256,957 256,957 - - - - - - - - - Capital Levy - - - - - - - - - - - - 1,243,333 1,780,000 Total Levy 3,233,359 3,163,359 3,137,663 3,112,204 2,950,426 3,596,601 4,179,839 4,949,823 5,263,268 7,468,748 7,818,453 8,922,040 10,084,018 11,497,784 - - - - - (1,213,788) - (1,412,506) (1,438,389) - - - - - Tax Levy & Tax Base Historical Tables - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Tax Levy General Fund G.O. Debt Levy Capital Levy Library Levy Tax Levy & Tax Base Historical Tables Estimated Market Value Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Real Estate 1,056,314,500 1,070,314,400 1,207,400,900 1,254,442,700 1,363,110,200 1,506,642,000 1,705,754,100 1,954,566,200 2,056,301,400 2,280,459,900 2,923,091,800 3,230,297,900 3,379,354,700 3,482,231,200 Personal Property 12,154,300 12,025,700 12,242,100 13,398,400 14,734,400 16,424,700 17,346,100 17,377,500 18,810,700 14,469,800 15,560,500 15,236,600 15,236,600 17,776,300 Total EMV 1,068,468,800 1,082,340,100 1,219,643,000 1,267,841,100 1,377,844,600 1,523,066,700 1,723,100,200 1,971,943,700 2,075,112,100 2,294,929,700 2,938,652,300 3,245,534,500 3,394,591,300 3,500,007,500 - - - - - - - - - - - - - - - 500,000,000 1,000,000,000 1,500,000,000 2,000,000,000 2,500,000,000 3,000,000,000 3,500,000,000 4,000,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Estimated Market Value Total EMV Tax Levy & Tax Base Historical Tables Estimated Market Value Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Existing MV (PY)1,068,468,800 1,082,340,100 1,219,643,000 1,267,841,100 1,377,844,600 1,523,066,700 1,723,100,200 1,971,943,700 2,075,112,100 2,294,929,700 2,938,652,300 3,245,534,500 3,389,781,600 Existing MV Change (1,551,300) 114,214,200 27,781,900 68,121,000 75,342,500 104,265,900 130,225,400 18,170,100 102,298,600 469,527,000 140,366,800 43,926,200 25,898,500 New Improvements 15,422,600 23,088,700 20,416,200 41,882,500 69,879,600 95,767,600 118,618,100 84,998,300 117,519,000 174,195,600 166,515,400 100,320,900 84,327,400 Total EMV 1,082,340,100 1,219,643,000 1,267,841,100 1,377,844,600 1,523,066,700 1,723,100,200 1,971,943,700 2,075,112,100 2,294,929,700 2,938,652,300 3,245,534,500 3,389,781,600 3,500,007,500 - - - - - - - - - - - - - (500,000,000) - 500,000,000 1,000,000,000 1,500,000,000 2,000,000,000 2,500,000,000 3,000,000,000 3,500,000,000 4,000,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Estimated Market Value Existing / MV Change / New Improvements Existing MV (PY)Existing MV Change New Improvements Tax Levy & Tax Base Historical Tables Tax Capacity Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Real Estate 11,392,876 11,504,611 12,938,515 13,386,725 14,520,320 16,054,044 18,184,317 20,907,484 21,975,125 24,469,045 31,639,649 35,724,938 37,281,319 38,685,441 Personal Property 237,584 238,764 243,104 266,218 292,938 326,744 345,172 345,800 374,464 287,646 309,460 302,982 354,276 354,276 Total Tax Capacity 11,630,460 11,743,375 13,181,619 13,652,943 14,813,258 16,380,788 18,529,489 21,253,284 22,349,589 24,756,691 31,949,109 36,027,920 37,635,595 39,039,717 - - - - - - - - - - - - - - - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Tax Capacity Total Tax Capacity Tax Levy & Tax Base Historical Tables Tax Rate Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Est. Local Tax Rate 24.03%23.89%23.80%23.12%20.02%22.44%22.93%23.48%23.64%30.55%24.13%24.55%26.84%29.57% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Est. Local Tax Rate Local Tax Rate Tax Levy & Tax Base Historical Tables Tax Rate Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Proposed GF Tax Rate 23.22%22.39%19.54%17.14%13.05%15.51%17.07%17.67%18.11%21.35%16.73%17.26%15.55%16.93% Fiscal Dispar. Adj. -6.10%-5.36%-1.51%-1.23%-1.16%-0.97%-1.15%-1.25%-1.29%-1.25%-1.41%-1.12%-1.21%-1.33% GF Rate less FD*17.12%17.03%18.02%15.91%11.90%14.54%15.92%16.42%16.83%20.09%15.32%16.13%14.34%15.60% Debt Service 4.52%4.48%3.91%5.20%6.28%7.90%7.00%7.05%6.81%10.45%8.81%8.41%9.05%9.18% Library Rate 2.39%2.38%1.87%2.01%1.84%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% Capital Levies 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%3.46%4.78% * for the purposes of this particular comparison, the Fiscal Disparities adjustment has been applied to the GF rate. 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Proposed Local Tax Rate by Type of Levy GF Rate less FD*Debt Service Library Rate Capital Levies Tax Levy & Tax Base Historical Tables Effective Tax Rate for Each Portion of the Levy Levy 2025 2025 2026 Proposed 2026 Proposed General Fund less 14.34%14.34%15.60%15.60% 2014A 0.51%0.49% 2016A 0.52%0.50% 2017A 1.01%0.88% 2018 Certificate 0.36%0.34% 2019A 0.82%0.78% 2021A 2.85%2.74% 2022A 0.78%0.75% 2023A 0.98%0.95% 2024A 1.22%1.18% 2025A 0.00%0.57% All Debt Service Le 9.05%9.18% Infrastructure Reserve Levy 0.26%1.07% City Center CIP Levy 0.14%0.13% Park CIP Levy 0.28%0.00% Ballpark Levy 0.00%0.67% Vehicle & Equipment Levy 1.11%1.21% Street Maintenance Levy 1.67%1.69% All Capital Levies 3.46%4.78% 26.84%26.84%29.57%29.57% * for the purposes of this particular 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 2025 2025 2026 Proposed 2026 Proposed Stacked Effective Tax Rates for each Portion of the Levy All Capital Levies Street Maintenance Levy Vehicle & Equipment Levy Ballpark Levy Park CIP Levy City Center CIP Levy Infrastructure Reserve Levy All Debt Service Levies 2025A 2024A 2023A 2022A 2021A 2019A 2018 Certificate 2017A 2016A 2014A General Fund less Fiscal Disp* Capital Levies Debt Levies Debt Levies Capital Levies Tax Levy & Tax Base Historical Tables Median Home Values Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 OVERALL 319,300 328,600 371,500 371,500 382,200 383,350 401,600 430,600 434,800 458,700 553,800 585,700 581,700 585,800 Townhomes/Cond n/a 270,300 284,900 286,600 244,100 247,700 230,900 285,500 283,700 309,700 341,800 375,600 368,100 361,000 Single Family n/a 331,400 375,200 376,000 387,800 389,900 408,700 438,800 441,400 464,600 563,500 598,300 600,100 603,500 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Median Home Values OVERALL Townhomes/Condos Single Family Tax Levy & Tax Base Historical Tables Parcel Counts Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Agricultural Class 116 130 135 131 116 113 129 113 117 122 118 118 118 108 Apartment Class 5 5 5 5 5 6 6 7 7 10 10 10 12 17 Commercial/Industri 197 193 201 196 201 201 203 207 201 201 201 204 209 210 Residential/SRR Clas 2,755 2,758 2,756 2,821 3,359 3,563 3,971 4,306 4,410 4,579 4,872 4,902 4,947 5,151 Total 3,073 3,086 3,097 3,153 3,681 3,883 4,309 4,633 4,735 4,912 5,201 5,234 5,286 5,486 - 1,000 2,000 3,000 4,000 5,000 6,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Parcel Counts Residential/SRR Class Commercial/Industrial Class Agricultural Class Apartment Class Tax Levy & Tax Base Historical Tables Population Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 Census 2021 2022 2023 2024 2025 2026 Population n/a 8,958 9,180 9,403 9,625 10,521 11,105 11,335 12,655 13,514 14,033 14,283 14,533 14,783 Levy Per Capita n/a 353 342 331 307 457 376 561 530 553 557 625 694 778 Population based on Metropolitan Council Annual Population Estimates, except where Census is noted. - 100 200 300 400 500 600 700 800 900 - 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 2014 2015 2016 2017 2018 2019 2020 Census 2021 2022 2023 2024 2025 2026 Population Population Levy Per Capita Tax Levy & Tax Base Historical Tables New Improvements Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 New Improvements 13,570,800$ 15,422,600$ 23,088,700$ 20,416,200$ 41,882,500$ 69,879,600$ 95,767,600$ 118,618,100$ 84,998,300$ 117,519,000$ 174,195,600$ 166,515,400$ 100,320,900$ 84,327,400$ Avg. 2013-2026 Avg. 2017-2026 Avg. 17-22 & 25-26 105,402,440 89,164,175 80,465,907 $- $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 $140,000,000 $160,000,000 $180,000,000 $200,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 New Improvements Tax Levy & Tax Base Historical Tables Tax Rate Comparisons 0 10 20 30 40 50 60 Stillwater Oak Park Heights Newport Forest Lake Saint Paul Park Hugo Mahtomedi Lake Elmo Scandia Grant City Tax Rates Washington County cities most comparable in population to Lake Elmo 2024 2025 2026 Proposed Tax Levy & Tax Base Historical Tables Tax Rate Comparisons 0 10 20 30 40 50 60 70 Tax Rates (%) All Washington County Cities 2024 2025 2026 Proposed Tax Levy & Tax Base Historical Tables Tax Impact on Median Value Home Tax Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Median Value Hom 319,300 328,600 371,500 371,500 382,200 383,350 401,600 430,600 434,800 458,700 553,800 585,700 581,700 585,800 Tax Rate 24.03%23.89%23.80%23.12%20.02%22.44%22.93%23.48%23.64%30.55%24.13%24.55%26.84%29.57% City Tax 747 767 875 850 759 854 918 1,011 1,028 1,401 1,369 1,490 1,616 1,795 - 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Tax Impact on Median Value Home Median Value Home City Tax CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025 - 084 RESOLUTION SETTING THE 2026 PROPERTY TAX LEVY AND ADOPTING VARIOUS 2026 BUDGETS WHEREAS, The City of Lake Elmo is required by State law to approve a resolution setting forth an annual property tax levy to the Washington County Auditor; and WHEREAS, Minnesota Statutes currently in force require approval of a property tax levy and a budget in December of each year; and WHEREAS, a Public Hearing was held on Tuesday, December 16, 2025 at 7:00 p.m. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Lake Elmo, Washington County, Minnesota, that the following sums of money be levied for collection in 2026 upon the taxable property in said City of Lake Elmo for the following purposes: 2026 Levy General Levy $ 6,300,000 Debt Service Levy 3,417,785 Capital Levy 1,780,000 TOTAL LEVY $ 11,497,785 BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Washington County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lake Elmo, that the following budgets are hereby adopted as shown in attached 2026 Budget & Tax Levies Book; 2026 General Fund (Fund 101) Budget 2026 Debt Service (Funds 323 - 335) Budgets 2026 City Center Capital (Fund 403) Budget 2026 Fire Equipment & Project (Fund 407) Budget 2026 Street Maintenance (Fund 408) Budget 2026 Infrastructure Reserve (Fund 409) Budget 2026 Vehicle & Equipment (Fund 410) Budget 2026 Ballpark Fund (Fund 412) Budget 2026 Water Fund (Fund 601) Budget 2026 Sewer Fund (Fund 602) Budget 2026 Stormwater Fund (Fund 603) Budget 2026 Water Capital Fund (Fund 611) Budget 2026 Sewer Capital Fund (Fund 612) Budget 2026 Stormwater Capital Fund (Fund 613) Budget 2026 City Center Operations (Fund 703) Budget BE IT FURTHER RESOLVED that the Capital Levy amounts shall be deposited to the following funds as described below for use toward future improvement and replacement of capital assets; Fund Fund Name Amount 403 City Center Capital Fund 50,000 408 Street Maintenance Fund 630,000 409 Infrastructure Reserve Fund 400,000 410 Vehicle & Equipment Fund 450,000 412 Ballpark Fund 250,000 Total Capital Levy $ 1,780,000 ADOPTED, by the Lake Elmo City Council on the 16th day of December, 2025. ______________________________ Charles Cadenhead Mayor ATTEST: __________________________________ City Clerk 2026 Budget & Levy City Council | December 16, 2025 Objectives 1.Overview of the 2026 Budget & Levy 2.Hold the Truth in Taxation Hearing 3.Adopt Resolution setting the 2026 Budgets & Levy 2025 Budget 2026 $ Change % Change Taxes 5,588,958 6,300,000 711,042 12.7% Non-Tax Revenue 2,230,015 2,259,606 29,590 1.3% Total Revenues 7,818,973 8,559,606 740,633 9.5% General Government 1,940,109 2,211,440 271,331 14% Public Safety 4,109,001 4,510,131 401,130 9.8% Public Works 1,903,331 2,138,035 234,703 12.3% Total Expenses 7,952,441 8,859,606 907,165 11.4% Budgeted Use of FB -300,000 300,000 General Fund Budget General Fund Expenditures General Government – Depts that manage the overall administration, financial management and development of the city. Public Safety - Depts that provide for the health and safety of the city. Three largest in city from budget standpoint; Police, Fire, & Building. Public Works – Depts that provide for maintenance of city streets and parks facilities. Distribution of General Fund Expenditures General Fund Budget •Changes from 2025 •Adding 1 Public Works staff •Adding 3 Fire Captains •Projects •Comprehensive Planning •Planning for Sports Complex & 180 acres •2nd Year of Finance Software •Market Wage Analysis •Increased City Center expenses (mostly Maintenance/Repairs) •Election Year General Fund Expenditures 2025 Budget 2026 $ Change % Change General Government 1,940,109 2,211,440 271,331 14% Public Safety 4,109,001 4,510,131 401,130 9.8% Public Works 1,903,331 2,138,034 234,703 12.3% TOTAL 7,952,441 8,859,605 907,165 11.4% General Fund Expenditures 2025 Budget 2026 % Change Mayor & Council 73,328 67,168 -8% Administration 777,578 814,249 5% Elections 8,315 44,691 437% Finance 377,044 432,964 15% Planning & Zoning 633,844 798,398 26% Engineering Services 35,000 53,970 54% TOTAL 1,905,109 2,211,440 16.08% General Government includes the departments that manage the overall administration, financial management and development of the city. 2026 Changes & Projects: •Election Year •New Finance Software •Shifted some IT expenses •Comprehensive & Other Planning General Fund Expenditures 2025 Budget 2026 % Change Police 1,396,730 1,435,689 2.8% Prosecution 50,000 52,983 6.0% Fire 1,559,191 1,867,467 19.8% Building Inspection 1,084,080 1,126,957 4.0% Emerg. Communicat.4,500 5,035 11.9% Animal Control 14,500 22,000 51.7% TOTAL 4,109,001 4,510,131 9.8% Public Safety includes the departments that provide for the health & safety of the city. 2026 Changes & Projects: •3 Fire Captains (1/2 year 2026) General Fund Expenditures 2025 Budget 2026 % Change Streets 1,215,818 1,188,860 -2% Parks 687,513 949,173 38% TOTAL 1,903,331 2,138,034 12% Public Works includes the departments that maintain infrastructure, parks & facilities. 2026 Changes & Projects: •One add’l staff •Market Wage Adjustment General Fund Expenditures 2025 Budget 2026 $ Change % Change General Government 1,940,109 2,211,440 271,331 14% Public Safety 4,109,001 4,510,131 401,130 9.8% Public Works 1,903,331 2,138,034 234,703 12.3% TOTAL 7,952,441 8,859,605 907,165 11.4% General Fund Revenue Summary of GF Revenue •Holding Permits and Charges for Services steady •Moving MSA to Infrastructure Fund •Budgeting for Investment Earnings •Portion of the Sale of old Fire Hall •Budgeted Use of Fund Balance 2025 2026 % Change Taxes (GF only)5,588,958 6,300,000 12.72% Licenses and Permits 1,011,995 1,022,995 1.09% Intergovernmental 276,320 61,645 - 77.69% Charges for Services 623,000 622,700 - .05% Fines and Forfeits 30,000 40,000 33.33% Investment Earnings 83,200 176,315 111.92% Miscellaneous 205,500 200,950 - 2.21% Sale of Assets 135,000 one year only Total Revenue 7,818,973 8,559,606 9.47% Use of Fund Balance 300,000 one year only Total Revenue 8,859,606 13.31 % Taxes (GF only) Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Sale of Assets Use of Fund Balance Debt Service Levies •Added 2025A Bond Debt Service Funds 2025 2026 Change % Change Debt Levies 2014A 183,304 183,829 525 2016A 186,899 186,164 (735) 2017A 362,868 328,218 (34,650) 2018A 128,258 125,139 (3,119) 2019A 294,618 290,418 (4,200) 2021A 1,022,885 1,019,630 (3,255) 2022A 279,523 279,510 (13) 2023A 353,288 354,075 787 2024A 440,086 438,248 (1,838) 2025A -212,554 212,554 Total $ 3,251,729 $ 3,417,785 $ 166,056 5.1% Capital Funds 2025 Levy 2026 Additional Information Capital Levies Infrastructure Reserve 93,333 400,000 Approx. $44M in Street capital projects in the next 10 years. City Center CIP 50,000 50,000 Partially covers depreciation on new City Center for future repairs. Park CIP 100,000 0 Starting to build park replacement CIP for future projects. Ballpark Fund (I.L.)250,000 Repays interfund loan from Sewer Fund over 10 years. Vehicle & Equipment 400,000 450,000 Funds vehicles & equipment in all General Fund departments. Street Maintenance 600,000 630,000 Funds major street maintenance; mill & overlays and chip seals. Total Debt Levies $ 1,243,333 $ 1,780,000 Total Levy 2025 2026 $ Change % Change General Fund Levy 5,588,958 6,300,000 711,042 12.72% Debt Service Levy 3,251,728 3,417,785 166,057 5.11% Capital Levies Infrastructure Reserve Levy 93,333 400,000 306,667 43.2% City Center CIP Levy 50,000 50,000 - Park CIP Levy 100,000 -(100,000) Ballpark Fund Levy 250,000 250,000 Vehicle & Equipment Levy 400,000 450,000 50,000 Street Maintenance Levy 600,000 630,000 30,000 TOTAL LEVY $ 10,084,019 $ 11,497,785 $ 1,413,766 14.02% Tax Rate / Impact 2025 Actual 2026 Proposed Median Value Home 581,700 585,800 Tax Rate 26.84% (final 2025)$ 1,616 29.57% (est. 2026)$ 1,795 $ 179 increase on MVH Tax Rate 0 10 20 30 40 50 60 Stillwater Oak Park Heights Newport Forest Lake Saint Paul Park Hugo Mahtomedi Lake Elmo Scandia Grant City Tax Rates Washington County cities most comparable in population to Lake Elmo 2024 2025 2026 Proposed Utility Funds – Water, Sewer, & Storm •Activities include Operations (including depreciation), Capital Projects, and Debt •Changes are usually due largely to more/less Capital Projects in each fund •Increase in Water is mostly Well 2 PFAS Treatment, reimbursed by grant for 2026. 2025 2026 Water Operations 3,356,333 3,827,577 Water Capital & Debt 3,514,958 3,466,434 Total Water 6,871,291 7,294,011 Sanitary Sewer Operations 2,535,609 2,763,060 Sewer Capital & Debt 2,236,770 1,303,638 Total Sewer 4,772,379 4,066,698 Stormwater Operations 1,076,283 1,150,914 Storm Capital & Debt 544,505 584,743 Total Storm 1,620,788 1,735,657 Other Minor Funds •Year-to-year fluctuations in expenditures or •Distribution across departments Fund Funding Source 2025 2026 407 Fire Equipment & Projects Transfer from Dept Budget 210,400 121,500 703 City Center Shared Expenses Transfer from Dept Budgets 194,138 215,634 Truth in Taxation Hearing Questions/Discussion Motion to Approve Resolution 2025-084 Setting the 2026 Property Tax Levy and Adopting Various 2026 Budgets. Recommended Motion STAFF REPORT DATE: December 16, 2025 REGULAR AGENDA AGENDA ITEM: 2026 – 2035 Capital Improvement Program FROM:Clarissa Hadler, Finance Director CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: Beginning this spring staff started developing recommendations for updates to the 2026-2035 Capital Improvement Program (CIP). Council reviewed initial draft of the program at a workshop in July. The Planning Commission held a public hearing on the 2026-2035 CIP at their November 10, 2025 meeting. There were no public comments at the meeting or written comments received prior. The Planning Commission voted in favor to find the CIP consistent with the 2040 Comprehensive Plan. ISSUE BEFORE COMMISSION: Should Council approve the 2026-2035 Capital Improvement Program? PROPOSAL DETAILS/ANALYSIS: A copy of the 2026-2035 CIP is included in your packet. It includes projects that cost at least $25,000 and have a useful life span of five years or longer. Projects are prioritized and funding sources are identified. The 2026-2035 CIP includes 141 projects with a total estimated cost of $126,449,026. These projects include street work, vehicles and equipment (fire, public works, parks and utilities), park and trail improvements, and utility infrastructure. FISCAL IMPACT: The total estimated costs of all the projects is $126,449,026. Funding sources are identified for each project with a summary included on page 19. OPTIONS: 1)Approve the 2026-2035 CIP 2)Amend and then Approve the 2026-2035 CIP RECOMMENDATION: “Motion to Adopt the 2026-2035 Capital Improvement Program.” ATTACHMENT: 2026-2035 Capital Improvement Program CapitalImprovementProgram (CIP) City Council | December 16, 2025 What is a Capital Improvement Program? •A CIP is a multi-year capital expenditure plan for a City’s infrastructure (streets, parks, and utility systems), vehicles, equipment, and public buildings. •In 2024 Lake Elmo moved from a 5-year CIP to a 10-year CIP. We’re getting a better picture of our long-term needs. •The MN Land Planning Act requires the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs for a five-year period. Lake Elmo’s CIP includes capital projects that cost at least $25,000 and have a useful life span of five years or longer. (working on revising that in the near future) CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure Mission: The City of Lake Elmo is to provide planned, quality public services consistent with the City’s character in a fiscally-responsible manner in partnership with our community. The Capital Improvement Program guiding principals: Funding Sources and Priorities Funding Sources •Debt Issuance •Special Assessments •General Fund •Park Dedication Fund •Water Fund •Wastewater Fund •Stormwater Fund •Municipal State Aid (MSA) •Grants/Donations •Vehicle Replacement Fund Project Priority Rankings •1 - Critical or urgent, high priority projects done if at all possible •2 - Very Important, high priority as funding becomes available •3 - Important and worthwhile projects to be considered but may be deferred to subsequent year •4 - Less important, low-priority projects, desirable but not essential •5 - Future Consideration 2026-2035 CIP includes 145 projects totaling $126.5 million Dept # Projects $ Projects % Project $ Admin & Finance 1 100,000 0.07% Building Dept 4 175,000 0.13% City Hall 4 125,000 0.09% Fire 8 4,516,994 3.57% Public Works 56 49,025,799 38.77% Parks 37 5,338,000 4.22% Water 23 61,602,828 48.72% Sewer 6 4,035,000 3.19% Storm Water 6 1,530,405 1.21% TOTAL 141 126,449,026 % of $ Projects by Dept Admin & Finance Building Dept City Hall Fire Public Works Parks Water Sewer Storm Water High-Level Totals Total Projects by Departments Admin Building City Hall Fire Public Works High-Level Totals Total Projects by Departments (no WTP) Admin Building City Hall Fire Public Works High-Level Totals Plus another $49M for WTP that is MPCA funded. 3,803,7991,082,000 5,338,000 67,965,405 Public Works by Sub-Type (excludes WTP) Public Works - Vehicles & Equipment Public Works - Buildings Parks Infrastructure High-Level Totals Plus another $49M for WTP that is MPCA funded. Public Works by Sub-Type (excludes WTP) Public Works - Vehicles & Equipment Public Works - Buildings Parks Streets Water Sewer Storm Water Admin/Finance •Second part of the Software Implementation •Council approved purchase of BS&A in the Spring of 2025. •Go Live is January 2026 •$100,000 split GF/Water/Sewer Building Vehicle acquisitions funded through the Vehicle Replacement Fund plus vehicle trade-ins or sales. Replacement Plan is 7 years, but reviewed annually to determine if replacement is necessary/beneficial. 2026-2035 – 4 Projects totaling $175,000 Major Expenditures for 2026 – 2027 •1 Vehicle replacement in 2027 City Hall •Long-term planning for replacements at the new City Center and old City Hall. •Funded by new City Hall Levy – started in 2025 •2026 – City Hall Wall Art Fire Vehicle and equipment acquisitions — funded through the Vehicle Replacement, General, and Fire Equipment & Projects funds plus vehicle and equipment trade-ins or sales—are reviewed annually for potential replacement. 2026-2035 -- 8 Projects totaling $4,516,994 Major Expenditures for 2026 – 2027 •Tender 2 - Approved for purchase & ordered in 2025 •Utility Vehicle 1 Public Works Departments •Streets / General Public Works •Parks •Water •Sewer •Stormwater CIP Breakdown •PW Vehicles & Equipment •Includes all sub-departments •PW Buildings / Other •Parks •Infrastructure •Streets •Water •Sewer •Stormwater Public Works Vehicles & Equipment Vehicle and equipment acquisitions—funded through the Vehicle Replacement, General, and Water funds plus vehicle and equipment trade-ins or sales—are reviewed annually for potential replacement. 2026-2035 -- 30 Projects totaling $3,803,799 Major Expenditures for 2026 – 2027 •New utility vehicle for 2 new hires •Replace 20-year-old radios •Replace a 1999 Loader •Replace a 2015 Dump Truck Public Works Other (Buildings, etc.) Improvements and major repairs to existing public works buildings — funded through the General, Water, Sewer, and Stormwater funds— are reviewed annually for potential improvements and replacements. 2026-2035 -- 10 Projects totaling $1,082,000 Major Expenditures for 2026 – 2027 •Finish the second half of the PW building floors •Jamaca building driveway and parking lot repave •Security fence and gate at PW building Parks and Recreation The Parks Commission annually reviews and recommends park projects that include the acquisition, construction, improvement, and/or major repairs of parks and open spaces maintained by the City, including community and neighborhood parks; playground and recreation equipment; recreation facilities; trails located in and around park units; and related activities. Final purchasing decisions are made by the City Council. 2026-2035 -- 31 Projects totaling $5,338,000 Major Expenditures for 2026 – 2027 •New Park Pavilion •Trail Additions and Maintenance •Court Resurfacing •3 Playground Replacements Public Works Streets Three types of street projects that are generally completed as part of the capital improvement program. •Local Residential Street Improvements •Collector Street/MSA improvements for city streets •County projects with city cost participation Public Works Streets (cont.) •Guided by Pavement Management Plan – Adopted by City Council on July 1, 2025 •Funding Sources; •Bonding •Infrastructure Fund •Special Assessments •MSA – Minnesota State Aid •Transfers from General Fund •2026-2035 -- 27 Projects totaling approx. $44,140,000 Public Works Streets (cont.) Major Expenditures for 2026 – 2027 •2026 Street Improvements •2027 Street Improvements •45TH ST / JULEP AVE /47TH ST -- Lake Jane Trail to Keats Ave •County Project - TH36 / Lake Elmo Ave Improvements includes South Frontage Rd – Keats to Lake Elmo Ave Public Works Streets (cont.) Street Lights •Impending issue needs better long-term plan •Xcel Energy no longer services lighting system after 25 years •Approximately $3,000,000 over 25 years ~ $125,000/year •Future replacements starting in 2038 •Funding? •Street Light Utility •Infrastructure Fund Water Improvements and major repairs to existing water infrastructure — funded through the Water Fund, special assessments, fee funded debt, and state grants —are reviewed annually by Engineering and Public Works. Common improvements and repairs include: •Wells •Water Towers •Water Treatment Facilities •Water Mains •Pumps Water 2026-2035 -- 18 Projects totaling $61,602,828 Major Expenditures for 2026 – 2027 •Water Treatment Plant to address PFAS – Funded by MPCA / 3M Settlement Funds •Water portion of the 2026 Street & Utility Improvements •Hudson Boulevard Trunk Watermain Extension •Production Well 7 – test well & site acquisition Sewer •Lift Stations •Sanitary sewer pipelining and replacements •Expansion and reconstruction to force mains and collectors 2026-2035 -- 6 Projects totaling $4,035,000 Major Expenditures for 2026 – 2027 •Sanitary Sewer Oversizing for Section 16 Sewer Extension Improvements and major repairs to existing sewer infrastructure — funded through the Sewer Fund and special assessments—are reviewed annually by Engineering and Public Works. Stormwater Improvements, replacements and major repairs for existing stormwater infrastructure —funded through the Stormwater Fund— are reviewed annually by Engineering and Public Works. •Flood control •Pond maintenance / Sediment removal •2026-2035 -- 6 Projects totaling $1,530,405 Major Expenditures for 2026 – 2027 •Phase 2 Improvements: Northstar Pond Oversize •Storm Sewer system improvements pending inspections Funding & Debt •Bonding (Debt) •Infrastructure Levy (new in 2025) •Utility Fees •Water Fund •Sewer Fund •Stormwater Fund •MSA (Minnesota State Aid) •Split between Maintenance and Improvements •Franchise Fees •50% of franchise fees contributed to the Infrastructure Fund starting in 2025. Questions / Feedback Recommended Motion: Motion to Adopt the 2026 – 2035 Capital Improvement Program. City of Lake Elmo Capital Improvement Program 2026 – 2035 December 16, 2025 City Council Final Adoption TABLE OF CONTENTS What is a CIP? Scope of the CIP Methodology Funding Sources Project Priorities City-Wide Summary Administration & Finance Departments Building Department City Hall Fire Department Public Works Departments • Vehicle & Equipment Purchases • Public Works Building • Parks Projects • Infrastructure Projects Vehicle & Equipment Fund CIP Reports (Appendix) Projects by Department – Summary Chart Projects by Department – Summary Chart (Water Treatment Plant Removed) Projects by Department – Summary List Category Summary Funding Source Summary – All Funding Source Summary – WTP Removed Admin/Finance – Summary Admin/Finance – Detail Building Dept – Summary Building Dept – Detail City Hall – Summary City Hall – Detail Fire Dept – Summary Fire Dept – Detail PW Vehicles & Equipment – Summary PW Vehicles & Equipment – Detail PW Building – Summary PW Building – Detail Parks – Summary Parks – Detail Park Dedication Fund (404) – Funding Sources & Uses Infrastructure – Summaries for Streets, Water, Sewer & Stormwater Infrastructure – Details for Streets, Water, Sewer & Stormwater Infrastructure Reserve – Funding Sources & Uses Vehicle Fund (410) – Funding Sources & Uses 1 What is a CIP? A Capital Improvement Program, or CIP, is a multi-year (5 – 10 years) capital expenditure plan for a city’s infrastructure (such as streets, parks and utility systems), vehicles, equipment, and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding, before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process), projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year period, up to 20 years in the future for some projects. Such projects represent more of a “wish-list” that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept-up-to-date and in sync with city budgets. The primary benefit of a CIP is as a financial planning tool to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and assist the City Council to sort out competing priorities. Scope of the CIP Lake Elmo’s CIP includes all capital projects that cost at least $25,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget but would not be included in the CIP. Methodology The City of Lake Elmo moved from a 5-year to a 10-year CIP for the first time in 2024. The process of moving to a 10-year CIP has meant a substantial increase in the number of projects expected. 2 Types of projects listed in the CIP include things like vehicles, equipment, street projects, utility projects, and so on. Some projects, like street reconstructions, will have both a street and a sewer or water component, which are listed separately. Last year, staff started an effort to reorganize the project numbering and naming conventions. Part of that process was to assign project numbers of related items the same numerical value. So, you will find that the 2026 Street & Utility Improvements has a project PW-101 for the street portion and a project W-101 for the water portion. Project numbers are also grouped by category; trucks are the lowest numbers, then equipment, annual street improvements are 100+, etc. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs each year when the plan is reviewed, especially for projects in the first year or two of the plan. Some purchases that are not likely to occur until slightly beyond the ten-year planning period may also be included in the final year of the CIP in order to see their impact on fund balances. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 or 20 years and more. The plan may also include “pending” projects for which timelines (and in most cases, cost estimates) have not yet been identified, such as the MPCA grant projects that have currently lost funding. As more information is developed about the need for, cost, and possible funding sources for these projects, they will be included in future CIP updates. Funding Sources The CIP identifies a possible funding source(s) for each project listed. The main funding sources are as follows: Bond Proceeds Projects financed by borrowing, later to be repaid with property taxes or utility funds, and potentially special assessments depending upon the characteristics of the project. Bond Proceeds are further designated by how they will be repaid, assessment, tax levy, or water fund. General Fund Annual operating budget which occasionally funds CIP projects, primarily funded by property tax revenues. Park Dedication Fund (404) Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. Stormwater Fund Funds come from fees paid by users of the Stormwater system. Wastewater (Sewer) Fund Funds come from fees paid by users of the Wastewater (Sewer) System. Vehicle & Equipment Fund (410) Fund used to segregate funds set aside for planned vehicle replacements and new acquisitions. Funds are transferred from the operating budget (primarily property taxes) and the sale of equipment. 3 Water Fund Funds come from fees paid by users of the Water System. Municipal State Aid (MSA) State aid funds allocated to the City each year; annual allocation grows as the City grows. Grants/Donations Funds obtained via contributions by outside parties. One of our major funding sources for Water projects has been MPCA dollars from the 3M settlement funds. There are multiple well and treatment projects currently expected to receive funding from that source. Infrastructure Reserve (409) In 2025, the City began levying a separate amount to build and infrastructure reserve fund, such that we can begin to provide more cash for projects and decrease the city’s debt over time. City Hall Reserve Due to the addition of a $12 million City Center facility, a new levy was added in 2025 to provide cash for future capital maintenance projects. In addition to these sources, it is possible that future projects could be funded from user fees, vehicle trade-ins or other sources not listed. Many projects will be funded from a mix of funding sources, such as part cash and part bonding, or part water fund and part sewer fund. City contributions to capital-type funds have varied over the years. Starting in 2025, the city council adopted levies that will contribute directly to capital reserve funds to more transparently show how much we are saving for future capital investments. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems or simply do not try to compare projects that are like “apples and oranges.” There is no accepted system or “industry standard” for prioritizing projects. The following system has been utilized by staff: 1. Critical or urgent, high-priority projects that should be done if possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2. Very important, high-priority projects that should be done as funding becomes available. 3. Important and worthwhile projects to be considered if funding is available may be deferred to a subsequent year. 4. Less important, low-priority projects; desirable but not essential. 5. Future Consideration 4 City-Wide Summary For 2026 through 2035, the draft CIP includes 141 projects (active and new recommendations) with a total estimated cost of $126.5 million. The paragraphs below and charts on the following pages provide both a summary and details of projects, timing, and funding sources. Projects are a mix of replacements, improvements, and additions. Attached Reports – • Projects by Department – Summary Chart • Projects by Department – Summary Chart (Water Treatment Plant Removed) • Projects by Department – Summary List • Category Summary • Funding Source Summary – All • Funding Source Summary – WTP Removed Department # Projects Admin & Finance Depts 1 Building Dept 4 City Hall 4 Fire Dept 8 Public Works Dept 56 Parks and Recreation 37 Water Dept 23 Sewer Dept 6 Storm Water Dept 6 Total 141 Administration & Finance Departments Admin and Finance generally do not have many projects. The one budgeted for 2026 is the second portion of the software implementation that was approved in 2025. Attached Reports – • Admin/Finance – Summary • Admin/Finance – Detail Building Department The Building Department has four vehicles for travel to building site for inspections. These vehicles are currently planned for a seven-year rotation with an estimated 15% funded by the trade-in or sale of existing vehicles. Attached Reports – • Building Dept – Summary • Building Dept – Detail City Hall Projects In 2024, staff organized the City Center Building Committee to coordinate maintenance expenditures and plan for future needs of the new City Center facility. In 2025, a City Hall Capital Reserve Levy was adopted by Council to begin to save for those improvements. Only a few items have made it into the 10-year CIP, but a comprehensive list has been developed and will continue to be revised. 5 In addition to the new City Center needs, an amount has been allocated to the Old City Hall for possible improvements. Attached Reports – • City Hall – Summary • City Hall – Detail Fire Department The Fire Department has 8 items in the 2026-2035 CIP, with a mix of vehicles and equipment. These purchases are almost exclusively funded by the Vehicle Replacement Fund and Trade- ins/Sale of Equipment. Due to the nature of these vehicles the expected life span and the trade-in percentage vary greatly. Attached Reports – • Fire Dept – Summary • Fire Dept – Detail Public Works Departments The “Public Works Departments” encompasses the following: • General Public Works (Streets and General Maintenance) • Parks • Water • Sewer • Stormwater Public Works projects are divided out into these “sub-departments” due largely to the way that we account for government spending and the types of revenues that fund these projects. Parks CIP projects are funded largely by Park Dedication funds that come from developers. Street projects are funded largely by either the property tax levy or bond proceeds (debt) repaid by the property tax levy. Water, sewer and stormwater projects are paid from those Enterprise Funds or bond proceeds (which are then repaid from those Enterprise Funds). Because many projects have cross-over between the Public Works departments, it seemed most straightforward to review PW CIP items via the following categories: including Vehicles & Equipment, PW Building, Parks, and Infrastructure. Vehicle & Equipment Purchases There are currently 30 items planned for replacement or purchase in the next 10 years, including 17 trucks and 13 small and large pieces of equipment. Attached Reports – • PW Vehicles & Equipment – Summary • PW Vehicles & Equipment – Detail 6 Public Works Building Staff continue to build out the maintenance plan for the Public Works Building (3445 Ideal Ave N) as well as the buildings at 4259 Jamaca Ave N. Attached Reports – • PW Building – Summary • PW Building – Detail Parks Projects There are currently 31 items in the Parks CIP, most of which is replacement of existing park equipment and facilities. These items were reviewed by the Parks Commission in May and recommended for approval. All projects are funded by the Park Dedication Fund. Some of the projects may be labeled simply “New Park Pavillion” without a location. This denotes a plan to replace one pavilion per year, with the actual location being determined by condition and need. Attached Reports – • Parks – Summary • Parks – Detail • Park Dedication Fund (404) – Funding Sources & Uses Infrastructure Projects This subset of projects includes Street, Water, Sewer & Stormwater Projects. At the July 1, 2025, City Council Meeting, City Engineer Jack Griffin presented, and the Council adopted, an updated Pavement Management Plan that briefly outlines the planned Street Improvements, which include reconstructions and reclamations. Street improvement projects are planned tentatively for the next 10 years. The final timing of projects is dependent on street condition, project costs, available funding, and other factors. “Street Improvement Projects” are typically done by neighborhood and a portion of the project is assessed to homeowners for a 15-year period. It is these projects that will sometimes have a segment in both Street and Water, as discussed earlier. New this year is the addition of Street Light replacements. They are currently planned for funding out of the Infrastructure Fund, but staff will be working on presenting an option for a Street Light Utility. Other street projects include collector streets that serve more of the city as a whole and may not have as many assessments, or they could be County-led projects with a required City contribution. 7 The list of Utility (Water, Sewer, and Stormwater) projects includes a mix of repairs or replacements of existing facilities, expansion or new facilities to address growth and/or PFAS pollution, and contributions to developments to ensure proper sizing of new infrastructure. Of note in Water projects is the cost of new Treatment Plants. It is currently expected that these facilities will be fully funded by the MPCA with the 3M Settlement Funds. So, of approximately $61.6 million in water projects, almost $50 million will come from Grants/Donations. Staff and Council have had ongoing discussions about decreasing the city’s debt. The Infrastructure Reserve (Fund 409) and related tax levies will be a crucial tool to fund future street projects and decrease the city’s debt load. The Funding Sources & Uses report shows the planned/possible activity in that fund, including tax levies, Minnesota State Aid, and possible contributions from the General Fund. All of these numbers are for modeling purposes only at this time and will be part of the larger strategic financial planning and implemented each year as part of the budget and levy process. Additional funding analysis shows the totals of each type of funding and amount of debt relative to the total projects. Staff’s current goal is to average at least 1/3 of all city-funded projects being paid with cash, along with a “use most new cash” strategy where new levies and franchise fees are used in the year received. Two significant county projects requiring city contributions in the near-term and minimal infrastructure reserves in the past may make this goal difficult to achieve when looking at all projects and all funding (excludes MPCA-funded treatment plant). Water, Sewer & Stormwater projects are funded by those enterprise funds. Our goal is to utilize cash for most projects. Final decisions regarding bonding are determined in that year based on available cash and other factors. Attached Reports – • Infrastructure – Summaries for Streets, Water, Sewer & Stormwater • Infrastructure – Details for Streets, Water, Sewer & Stormwater • Infrastructure Reserve – Funding Sources & Uses • Financial Analysis – Infrastructure Vehicle Replacement Fund The Vehicle Fund is the only capital fund whose purchases are split across departments, and as such it seemed appropriate to bring some attention to it separately. The city has been contributing to the fund regularly since 2019. As we’ve built out the CIP to a 10-year plan, it became clear that those funding levels needed to increase. The projected tax levy is shown with a starting amount of $450K in 2026 and increasing $50K per year until 2031 and then holding steady. An interfund loan of $500,000 is planned for 2027 to be repaid over a 5- year period to address a shortage in the fund that year. A second interfund loan is planned for 2028 in the amount of $1.3 million, to be repaid over a 10-year period, to allow for the purchase of the ladder truck. Attached Reports – • Vehicle Fund (410) – Funding Sources & Uses 2026 through 2035 Capital Improvement Plan Lake Elmo, MN Department 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Admin/Finance Department 100,000 100,000 Building Department 35,000 35,000 70,000 35,000 175,000 City Hall 25,000 25,000 75,000 125,000 Fire Department 562,673 688,774 850,000 1,552,453 76,744 196,350 375,000 215,000 4,516,994 Parks and Recreation 900,000 703,000 945,000 2,275,000 455,000 30,000 150,000 125,000 100,000 5,683,000 Public Works Department 5,952,000 7,685,000 5,600,000 5,350,000 4,295,000 4,050,000 3,304,500 3,150,000 5,185,000 3,695,000 48,266,500 Sewer Department 300,000 1,200,000 2,185,000 350,000 4,035,000 Storm Water Department 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 1,530,405 Water Department 26,496,328 25,670,000 2,950,000 1,650,000 1,650,000 2,540,000 130,000 865,000 65,799 62,017,127 GRAND TOTAL 34,336,406 35,211,774 12,250,000 11,032,453 8,730,000 6,746,744 3,830,850 4,215,000 5,660,799 4,435,000 126,449,026 Produced Using Plan-It CIP Software 2026 through 2035 Project Summary - By Department - WTP Removed Lake Elmo, MN Department 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Admin/Finance Department 100,000 100,000 Building Department 35,000 35,000 70,000 35,000 175,000 City Hall 25,000 25,000 75,000 125,000 Fire Department 562,673 688,774 850,000 1,552,453 76,744 196,350 375,000 215,000 4,516,994 Parks and Recreation 900,000 703,000 945,000 2,275,000 455,000 30,000 150,000 125,000 100,000 5,683,000 Public Works Department 5,952,000 7,685,000 5,600,000 5,350,000 4,295,000 4,050,000 3,304,500 3,150,000 5,185,000 3,695,000 48,266,500 Sewer Department 300,000 1,200,000 2,185,000 350,000 4,035,000 Storm Water Department 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 1,530,405 Water Department 1,996,328 1,170,000 2,950,000 1,650,000 1,650,000 2,540,000 130,000 865,000 65,799 13,017,127 GRAND TOTAL 9,836,406 10,711,774 12,250,000 11,032,453 8,730,000 6,746,744 3,830,850 4,215,000 5,660,799 4,435,000 77,449,026 Produced Using Plan-It CIP Software 2026 through 2035 Capital Improvement Program Lake Elmo, MNProjects By Department Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Admin/Finance Department Financial Software Suite AF-003 100,000 100,000 Admin/Finance Department Total 100,000 0 0 0 0 0 0 0 0 0 100,000 Building Department Building Inspection Vehicle 1 B-001 35,000 35,000 Building Inspection Vehicle 2 B-002 35,000 35,000 Building Inspection Vehicle 3 B-003 35,000 35,000 Building Inspection Vehicle 4 B-004 35,000 35,000 70,000 Building Department Total 0 35,000 0 35,000 70,000 0 0 0 35,000 0 175,000 City Hall Kitchen Appliances CH-001 25,000 25,000 Plumbing Fixtures CH-002 25,000 25,000 Old City Hall CH-003 50,000 50,000 Parking Lot Seal Coat CH-004 25,000 25,000 City Hall Total 0 0 0 0 25,000 0 0 25,000 0 75,000 125,000 Fire Department Tender 2 F-009 487,673 688,774 1,176,447 UTV 1 F-011 75,000 75,000 Ladder 1 F-012 850,000 1,475,000 2,325,000 Command Vehicle 1 F-014 77,453 77,453 Command Vehicle 2 F-015 76,744 76,744 SCBA Replacement F-017 375,000 375,000 Turnout Gear Replacement F-018 196,350 196,350 800 MHz Radio Replacement F-019 215,000 215,000 Fire Department Total 562,673 688,774 850,000 1,552,453 0 76,744 196,350 0 375,000 215,000 4,516,994 Parks and Recreation PR1 - Chevy 2500 PR-001 55,000 55,000 PR2 - Kubota SUV PR-002 35,000 35,000 PR3 - Bobcat ToolCat PR-003 100,000 100,000 Produced Using Plan-It CIP Software Page 1 / 6 PR4 - John Deere Gator PR-004 60,000 60,000 PR5 - Air Compressor PR-005 25,000 25,000 PR6 - Skid Loader PR-006 70,000 70,000 Tana Ridge Park Play Equipment - Replacement PR-028 125,000 125,000 Tablyn Park Play Equipment - Replacement PR-029 210,000 210,000 Stonegate Park Play Equipment - Replacement PR-030 125,000 125,000 Reid Park Play Equipment - Replacement PR-031 125,000 125,000 Ridge Park Play Equipment - Replacement PR-032 125,000 125,000 Hidden Knoll Park Play Equipment - Replacement PR-034 125,000 125,000 Carriage Station Park Play Equipment - Replacement PR-036 250,000 250,000 Trail Additions PR-038 78,000 78,000 Lions Park Playground Equipment Replacement PR-039 275,000 275,000 Court Resurfacing PR-040 30,000 30,000 Lions Park Concession Stand & SW Parking Lot Pavin PR-043 350,000 350,000 Skate Park PR-044 150,000 150,000 Outdoor Fitness Equipment PR-045 30,000 30,000 Outdoor Fitness Park PR-046 30,000 30,000 Disk Golf PR-047 30,000 30,000 Central Play Complex PR-048 300,000 300,000 Court Resurfacing PR-050 30,000 30,000 Trail Connection PR-051 200,000 200,000 Park Sign Replacement PR-052 225,000 225,000 Multisport Complex Amenities PR-053 1,000,000 1,000,000 Invasive Species Management PR-054 25,000 25,000 New Park Pavilion PR-055 80,000 80,000 New Park Pavilion PR-056 80,000 80,000 New Park Pavilion PR-057 80,000 80,000 New Park Pavilion PR-058 80,000 80,000 New Park Pavilion PR-059 80,000 80,000 Elmo's Pup Park Parking Lot and Trail Paving PR-060 50,000 50,000 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 2 / 6 Lions Court & Ice Rink Surface Replacement PR-061 50,000 50,000 Limerick Village Area Park Dev PR-062 400,000 400,000 Lions Park Paving North lot & trails PR-063 80,000 80,000 Central Greenway Regional Trail PR-069 520,000 520,000 Parks and Recreation Total 900,000 703,000 945,000 2,275,000 455,000 30,000 150,000 125,000 0 100,000 5,683,000 Public Works Department D2 - Dump Truck 2 - 15 Mack Single PW-002 300,000 300,000 D3 - Dump Truck 3 - 17 Mack PW-003 300,000 300,000 D4 - Dump Truck 4 - 19 F-450 PW-004 100,000 100,000 D5 - Dump Truck 5 - 19 Mack PW-005 350,000 350,000 D6 - Dump Truck 6 - 20 Mack Tandem PW-006 450,000 450,000 D7 - Dump Truck 7 - 21 Mack PW-007 350,000 350,000 D8 - Dump Truck 8 - 22 F-550 PW-008 100,000 100,000 P1 - Pickup 1 - F-250 PW-011 75,000 75,000 P2 - Pickup 2 - F-250 PW-012 75,000 75,000 P3 - Pickup 3 - F-150 PW-013 55,000 55,000 P4 - Pickup 4 - Ranger PW-014 37,000 37,000 P5 - Pickup 5 - 3500 PW-015 60,000 60,000 E1 - Equip 1 - Case Loader PW-021 320,000 320,000 E5 - Equip 5 - Bobcat Skid PW-025 70,000 70,000 E6 - Equip 6 - Service Lift PW-026 40,000 40,000 E7 - Equip 7 - Radios PW-027 160,000 160,000 E8 - Equip 8 - Asphalt Roller PW-028 125,000 125,000 E9 - Equip 9 - Asphalt Trailer PW-029 47,500 47,500 E11 - Equip 11 - Forklift PW-031 30,000 30,000 PWB1 - Refinish PW Shop Floor PW-051 35,000 35,000 PWB3 - Public Works Building Roof PW-053 35,000 35,000 PWB4 - Public Works Building Additional Shop Space PW-054 210,000 210,000 PWB5 - Public Works Building Overhead Garage Doors PW-055 80,000 80,000 PWB6 - Driveway and parking lot improvements PW-056 200,000 200,000 PWB7 - Salt shed canvas replacement PW-057 35,000 35,000 PWB9 - 4-acre security fence PW-059 50,000 50,000 PWB11 - Jamaca pole shed roof replacment PW-071 75,000 75,000 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 3 / 6 PWB12 - Jamaca brick bldg flat roof replacement PW-072 85,000 85,000 PWB13 - Jamaca Bldg Driveway & Parking Lot repave PW-073 277,000 277,000 Replace City Entrance Signs PW-094 100,000 100,000 Street Light Replacements PW-099 100,000 100,000 200,000 2026 Street Improvements PW-101 2,740,000 2,740,000 2027 Street Improvements PW-102 2,900,000 2,900,000 2028 Street Improvements PW-103 2,800,000 2,800,000 2029 Street Improvements PW-104 3,300,000 3,300,000 2030 Street Improvements PW-105 2,800,000 2,800,000 2031 Street Improvements PW-106 2,900,000 2,900,000 2032 Street Improvements PW-107 1,600,000 1,600,000 2033 Street Improvements PW-108 2,300,000 2,300,000 2034 Street Improvements PW-109 1,900,000 1,900,000 2035 Street Improvements PW-110 3,500,000 3,500,000 Hudson Blvd Improvements - Vahli-Hi to Bus Fac.PW-121 850,000 850,000 Hudson Blvd Improvements - Keats to Kramer Lake Ov PW-122 2,100,000 2,100,000 TH36-Lake Elmo Ave (CSAH 17) Imp PW-125 2,500,000 2,500,000 5,000,000 Manning/Hudson Stoplight PW-127 300,000 300,000 Ideal Ave (CSAH 13)-Phase 3- CSAH 14 to CSAH 6 PW-128 800,000 800,000 CSAH 14 - Klondike to 39th PW-129 50,000 50,000 CSAH 17 Imp - CSAH 14 to 43rd St PW-130 100,000 100,000 Lake Elmo Ave (CSAH 17) & 39th St N Traffic Signal PW-131 500,000 500,000 CSAH 6/Inwood Signal Improvements PW-132 500,000 500,000 CSAH 10 / CSAH 17 Roundabout PW-133 600,000 600,000 CSAH 15 - Manning Imp -43rd St to 58th St PW-138 800,000 800,000 CSAH 10 / CSAH 19 Roundabout PW-140 500,000 500,000 45TH - Julep, etc. (Lake Jane Trail to Lake Elmo)PW-141 1,100,000 1,100,000 Demontreville Trail (TH36 to 50th Street)PW-142 2,800,000 2,800,000 KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE)PW-143 1,100,000 1,100,000 Public Works Department Total 5,952,000 7,685,000 5,600,000 5,850,000 3,795,000 4,050,000 3,304,500 3,150,000 5,185,000 3,695,000 48,266,500 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 4 / 6 Sewer Department LS2 - Lift Station 2 - Keats Ave S-012 150,000 150,000 LS3 - Lift Station 3 - Lisbon Ave S-013 200,000 200,000 Sewer Oversizing for Sect 16 Extension S-034 200,000 200,000 2028 Street Improvements-Sewer Portion S-103 1,000,000 1,000,000 2030 Street Improvements- Sewer portion S-105 2,135,000 2,135,000 Sewer Oversizing S-120 100,000 200,000 50,000 350,000 Sewer Department Total 0 300,000 1,200,000 0 2,185,000 0 0 0 0 350,000 4,035,000 Storm Water Department Phase 2 Regional Drainage Impr. - Northstar Pond SW-001 285,405 285,405 Phase 3 Regional Drainage Impr - Lions Park Pond SW-002 575,000 575,000 Stormwater Reuse - Development Irrigation Systems SW-003 40,000 40,000 80,000 Stormwater Reuse - Lions & VFW Park Irrigation SW-004 80,000 80,000 Stormwater Reuse - Irrigation Systems SW-005 40,000 80,000 40,000 160,000 Future Unidentified Stormwater Projects SW-TBD 50,000 50,000 50,000 50,000 50,000 50,000 50,000 350,000 Storm Water Department Total 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 0 0 1,530,405 Water Department W1 - Water 1 - Portable Generator W-001 100,000 100,000 W2 - Water 2 - F-550 Service Truck W-002 130,000 130,000 W3 - Water 3 - RAM 3500 Van W-003 50,000 50,000 W4 - Water 4 - F-250 Utility Truck W-004 65,799 65,799 W6 - Water 6 - Utility Pickup Addition W-006 68,500 68,500 T2 - Tower 2 - Ideal Ave W-012 800,000 800,000 T4 - Tower 4 - Inwood Ave W-014 800,000 800,000 WL2 - Well 2 - 55th St W-017 65,000 65,000 WL4 - Well 4 - 50th St W-019 60,000 60,000 WL5 - Well 5 - Lily Ave W-020 50,000 50,000 WL7 - Well 7 (or 3) - Test Well & Site Acquisition W-022 750,000 750,000 TP1 - Treatment Plant 1 W-041 24,500,000 24,500,000 49,000,000 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 5 / 6 2026 Street & Utility Improvements - Water portion W-101 300,000 300,000 2028 Street & Utility Improvements - Water portion W-103 150,000 150,000 2029 Street Improvements W-104 150,000 150,000 2031 Street & Utility Improvements - Water portion W-106 650,000 650,000 2032 Street & Utility Improvements - Water portion W-107 130,000 130,000 Village East Trunk Watermain & PRV W-120 230,000 230,000 Hudson Blvd - Trunk Watermain Extension W-122 1,800,000 1,800,000 Stillwater Blvd (CSAH 14) Watermain Improvement W-123 1,500,000 1,500,000 5th St N - Keats to Lake Elmo Ave - Water Portion W-124 1,700,000 1,700,000 Trunk Watermain Extensions W-130 1,500,000 1,500,000 3,000,000 Watermain Oversizing W-160 127,828 190,000 100,000 50,000 467,828 Water Department Total 26,496,328 25,670,000 2,950,000 1,650,000 1,650,000 2,540,000 130,000 865,000 65,799 0 62,017,127 GRAND TOTAL 34,336,406 35,211,774 12,250,000 11,532,453 8,230,000 6,746,744 3,830,850 4,215,000 5,660,799 4,435,000 126,449,026 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 6 / 6 2026 through 2035 Category Summary Lake Elmo, MN Category 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Buildings 312,000 50,000 25,000 200,000 25,000 325,000 270,000 1,207,000 Equipment: Fire Equip 196,350 375,000 215,000 786,350 Equipment: Miscellaneous 25,000 25,000 Equipment: PW Equip 480,000 195,000 117,500 792,500 Park Improvements 900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 5,338,000 Storm Sewer/Drainage 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 1,530,405 Street Construction 5,540,000 6,550,000 5,000,000 4,950,000 3,600,000 3,400,000 2,700,000 2,800,000 4,700,000 3,500,000 42,740,000 Street Reconstruction 100,000 100,000 600,000 100,000 500,000 1,400,000 Unassigned 100,000 100,000 Vehicles 631,173 1,298,774 1,045,000 1,942,453 120,000 656,744 487,000 350,000 260,799 100,000 6,891,943 Wastewater 300,000 1,200,000 2,185,000 350,000 4,035,000 Water 26,427,828 25,670,000 2,850,000 1,650,000 1,600,000 2,410,000 130,000 865,000 61,602,828 GRAND TOTAL 34,336,406 35,211,774 12,250,000 11,032,453 8,730,000 6,746,744 3,830,850 4,215,000 5,660,799 4,435,000 126,449,026 Produced Using Plan-It CIP Software 2026 through 2035 Capital Improvement Plan - Funding Source Summary Lake Elmo, MNFunding Source Summary Source 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Assessment Funded 822,000 870,000 1,840,000 1,245,000 2,975,000 870,000 480,000 690,000 570,000 1,050,000 11,412,000 Bond Proceeds - Tax Levy 3,198,800 3,511,000 2,648,000 1,989,000 1,400,000 1,363,000 704,000 943,000 722,000 1,225,000 17,703,800 Fire Equipment & Projects Fund 196,350 375,000 571,350 General Fund 362,000 210,000 100,000 50,000 147,000 435,000 1,304,000 Grants/Donation 24,500,000 24,500,000 49,000,000 Infrastructure Reserve Fund (409)1,619,200 2,269,000 2,112,000 2,216,000 1,360,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 18,059,200 Park Dedication Fund (404)900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 5,338,000 Sewer Fund 93,500 300,000 250,000 70,000 100,000 54,000 350,000 1,217,500 Storm Water Fund 325,405 130,000 705,000 170,000 50,000 100,000 50,000 50,000 52,000 1,632,405 Vehicle/Equip Trade-In 6,000 217,000 25,000 280,000 43,000 125,000 102,000 40,000 73,000 20,000 931,000 Vehicle Replacement Fund 556,673 1,401,774 925,000 1,662,453 232,000 431,744 527,500 310,000 142,000 80,000 6,269,144 Water Fund 1,952,828 1,170,000 2,895,000 1,650,000 1,620,000 2,510,000 130,000 865,000 117,799 12,910,627 GRAND TOTAL 34,336,406 35,211,774 12,250,000 11,532,453 8,205,000 6,746,744 3,830,850 4,190,000 5,660,799 4,385,000 126,349,026 Produced Using Plan-It CIP Software 2026 through 2035 Funding Source Summary - Excludes Water Treatment Plant Lake Elmo, MN Source 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Assessment Funded 822,000 870,000 1,840,000 1,245,000 2,975,000 870,000 480,000 690,000 570,000 1,050,000 11,412,000 Bond Proceeds - Tax Levy 3,198,800 3,511,000 2,648,000 1,989,000 1,400,000 1,363,000 704,000 943,000 722,000 1,225,000 17,703,800 Fire Equipment & Projects Fund 196,350 375,000 571,350 General Fund 362,000 210,000 100,000 50,000 147,000 435,000 1,304,000 Infrastructure Reserve Fund (409)1,619,200 2,269,000 2,112,000 2,216,000 1,360,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 18,059,200 Park Dedication Fund (404)900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 5,338,000 Sewer Fund 93,500 300,000 250,000 70,000 100,000 54,000 350,000 1,217,500 Storm Water Fund 325,405 130,000 705,000 170,000 50,000 100,000 50,000 50,000 52,000 1,632,405 Vehicle/Equip Trade-In 6,000 217,000 25,000 280,000 43,000 125,000 102,000 40,000 73,000 20,000 931,000 Vehicle Replacement Fund 556,673 1,401,774 925,000 1,662,453 232,000 431,744 527,500 310,000 142,000 80,000 6,269,144 Water Fund 1,952,828 1,170,000 2,895,000 1,650,000 1,620,000 2,510,000 130,000 865,000 117,799 12,910,627 GRAND TOTAL 9,836,406 10,711,774 12,250,000 11,532,453 8,205,000 6,746,744 3,830,850 4,190,000 5,660,799 4,385,000 77,349,026 Produced Using Plan-It CIP Software Page 1 / 1 2026 through 2035 Admin/Finance - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Admin/Finance Department Financial Software Suite AF-003 100,000 100,000 Admin/Finance Department Total 100,000 0 0 0 0 0 0 0 0 0 100,000 General Fund 50,000 50,000 Sewer Fund 25,000 25,000 Water Fund 25,000 25,000 Source Grand Total 100,000 0 0 0 0 0 0 0 0 0 100,000 GRAND TOTAL 100,000 0 0 0 0 0 0 0 0 0 100,000 Produced Using Plan-It CIP Software Financial Software Suite 2026 thru 2035 Admin/Finance - Detail Lake Elmo, MN Project #AF-003 Project Name Financial Software Suite Contact Finance Director Department Admin/Finance Department Category Unassigned Priority 3 Important Status Active - Approved for Purchase Useful Life 10 years Description The current set-up utilizing different software for financial accounting and utility billing, as well as manual and spreadsheet processes for Special Assessments, Fixed Assets, Escrows and more, creates significant inefficiencies in the Finance Department. New software can incorporate automated Accounts Payable processes, adding efficiencies across the entire organization. Significant savings in staff time will make the department more resilient in the face of employee turnover and community growth. Very preliminary estimates of total costs are estimated at $200,000, which would include a conversion to the new software, as well as new workflows to automate tasks. Costs will be spread across at least two calendar years. The time-value of the increased efficiencies are expected to exceed the annualized costs of the software. In addition, these gained efficiencies will make the department more resilient to employee turnover. 2025 Update: This project was approved by Council in Spring of 2025. A portion of the expense has been moved from the General Fund to the Sewer Fund for 2026; make the split 50% GF, 25% Water, 25% Sewer. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Other 100,000 0 0 0 0 0 0 0 0 0 100,000 Total 100,000 0 0 0 0 0 0 0 0 0 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 50,000 0 0 0 0 0 0 0 0 0 50,000 Sewer Fund 25,000 0 0 0 0 0 0 0 0 0 25,000 Water Fund 25,000 0 0 0 0 0 0 0 0 0 25,000 Total 100,000 0 0 0 0 0 0 0 0 0 100,000 Produced Using Plan-It CIP Software 2026 through 2035 Building Dept - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Building Department Building Inspection Vehicle 1 B-001 35,000 35,000 Building Inspection Vehicle 2 B-002 35,000 35,000 Building Inspection Vehicle 3 B-003 35,000 35,000 Building Inspection Vehicle 4 B-004 35,000 35,000 70,000 Building Department Total 0 35,000 0 35,000 70,000 0 0 0 35,000 0 175,000 Vehicle/Equip Trade-In 5,000 5,000 10,000 5,000 25,000 Vehicle Replacement Fund 30,000 30,000 60,000 30,000 150,000 Source Grand Total 0 35,000 0 35,000 70,000 0 0 0 35,000 0 175,000 GRAND TOTAL 0 35,000 0 35,000 70,000 0 0 0 35,000 0 175,000 Produced Using Plan-It CIP Software Building Inspection Vehicle 1 2026 thru 2035 Building Dept - Detail Lake Elmo, MN Project #B-001 Project Name Building Inspection Vehicle 1 Contact Building Official Department Building Department Category Vehicles Priority 2 Very Important Status Active Useful Life 7 years Dept. Unit Number/Name BLDG-1 Make Chevrolet Model Equinox VIN / SN 3GNAXSEVXNS165061 Year 2022 Color Black License Plate 977305 Description Building Inspection Vehicle 1 Current - 2022 Equinox - purchased 2022 Prior - 2004 S10 Colorado, 20YY S10 Colorado 7 year purchasing cycle. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 35,000 0 0 0 0 0 0 35,000 Total 0 0 0 35,000 0 0 0 0 0 0 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 30,000 0 0 0 0 0 0 30,000 Vehicle/Equip Trade-In 0 0 0 5,000 0 0 0 0 0 0 5,000 Total 0 0 0 35,000 0 0 0 0 0 0 35,000 Produced Using Plan-It CIP Software Building Inspection Vehicle 2 2026 thru 2035 Building Dept - Detail Lake Elmo, MN Project #B-002 Project Name Building Inspection Vehicle 2 Contact Building Official Department Building Department Category Vehicles Priority 2 Very Important Status Active Useful Life 7 years Dept. Unit Number/Name BLDG-2 Make Mitsubishi Model Outlander VIN / SN JA4ARUAU8NU024737 Year 2022 Color White License Plate 968478 Description Building Inspection Vehicle 2 Current - 2022 Mitsubishi Outlander (VIN 4737) Prior - 2015 Jeep (sold 12/22/22) 7 year purchasing cycle Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 35,000 0 0 0 0 0 35,000 Total 0 0 0 0 35,000 0 0 0 0 0 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 30,000 0 0 0 0 0 30,000 Vehicle/Equip Trade-In 0 0 0 0 5,000 0 0 0 0 0 5,000 Total 0 0 0 0 35,000 0 0 0 0 0 35,000 Produced Using Plan-It CIP Software Building Inspection Vehicle 3 2026 thru 2035 Building Dept - Detail Lake Elmo, MN Project #B-003 Project Name Building Inspection Vehicle 3 Contact Building Official Department Building Department Category Vehicles Priority 2 Very Important Status Active Useful Life 7 years Dept. Unit Number/Name BLDG-3 Make Mitsubishi Model Outlander VIN / SN JA4ARUAU7NU024731 Year 2022 Color Black License Plate 977306 Description Building Inspection Vehicle 3 Current - 2022 Mitsubishi Outlander (VIN 4731) Prior - 2017 Equinox (sold 4/18/23) 7 year purchasing cycle. Justification 7 year replacement cycle on 4 Building Inspection vehicles. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 35,000 0 0 0 0 0 35,000 Total 0 0 0 0 35,000 0 0 0 0 0 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 30,000 0 0 0 0 0 30,000 Vehicle/Equip Trade-In 0 0 0 0 5,000 0 0 0 0 0 5,000 Total 0 0 0 0 35,000 0 0 0 0 0 35,000 Produced Using Plan-It CIP Software Building Inspection Vehicle 4 2026 thru 2035 Building Dept - Detail Lake Elmo, MN Project #B-004 Project Name Building Inspection Vehicle 4 Contact Building Official Department Building Department Category Vehicles Priority 3 Important Status Active Useful Life 7 years Dept. Unit Number/Name BLDG-4 Make Chevrolet Model Equinox VIN / SN 3GNAXUEVOLS538391 Year 2019 Color White Description Building Inspection Vehicle 4 Current - 2019 Chevrolet Equinox 7 year purchasing cycle. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 35,000 0 0 0 0 0 0 35,000 0 70,000 Total 0 35,000 0 0 0 0 0 0 35,000 0 70,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 30,000 0 0 0 0 0 0 30,000 0 60,000 Vehicle/Equip Trade-In 0 5,000 0 0 0 0 0 0 5,000 0 10,000 Total 0 35,000 0 0 0 0 0 0 35,000 0 70,000 Produced Using Plan-It CIP Software 2026 through 2035 City Hall - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total City Hall Kitchen Appliances CH-001 25,000 25,000 Old City Hall CH-003 50,000 50,000 Parking Lot Seal Coat CH-004 25,000 25,000 Plumbing Fixtures CH-002 25,000 25,000 City Hall Total 0 0 0 0 25,000 0 0 25,000 0 75,000 125,000 City Center Capital Fund (403)25,000 25,000 50,000 100,000 General Fund 25,000 25,000 Source Grand Total 0 0 0 0 25,000 0 0 25,000 0 75,000 125,000 GRAND TOTAL 0 0 0 0 25,000 0 0 25,000 0 75,000 125,000 Produced Using Plan-It CIP Software Kitchen Appliances 2026 thru 2035 City Hall - Detail Lake Elmo, MN Project #CH-001 Project Name Kitchen Appliances Contact City Administrator Department City Hall Category Buildings Priority 3 Important Status New Recommendation Useful Life 7 years Description Routine operation of kitchen appliances inevitably gives rise to ordinary wear and tear necessitating repairs and eventual replacement. Justification End of use life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 25,000 0 0 0 0 0 25,000 Total 0 0 0 0 25,000 0 0 0 0 0 25,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total City Center Capital Fund (403)0 0 0 0 25,000 0 0 0 0 0 25,000 Total 0 0 0 0 25,000 0 0 0 0 0 25,000 Produced Using Plan-It CIP Software Plumbing Fixtures 2026 thru 2035 City Hall - Detail Lake Elmo, MN Project #CH-002 Project Name Plumbing Fixtures Contact City Administrator Department City Hall Category Buildings Priority 3 Important Status New Recommendation Useful Life 10 years Description Routine use of bathroom fixtures inevitably gives rise to ordinary wear and tear necessitating repairs and eventual replacement. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 25,000 0 0 25,000 Total 0 0 0 0 0 0 0 25,000 0 0 25,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total City Center Capital Fund (403)0 0 0 0 0 0 0 25,000 0 0 25,000 Total 0 0 0 0 0 0 0 25,000 0 0 25,000 Produced Using Plan-It CIP Software Old City Hall 2026 thru 2035 City Hall - Detail Lake Elmo, MN Project #CH-003 Project Name Old City Hall Contact City Administrator Department City Hall Category Buildings Priority 5 Future Consideration Status New Recommendation Useful Life 50 years Description Undetermined maintenance or possible improvement needs for the building and parking lot. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 50,000 50,000 Total 0 0 0 0 0 0 0 0 0 50,000 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total City Center Capital Fund (403)0 0 0 0 0 0 0 0 0 50,000 50,000 Total 0 0 0 0 0 0 0 0 0 50,000 50,000 Produced Using Plan-It CIP Software Parking Lot Seal Coat 2026 thru 2035 City Hall - Detail Lake Elmo, MN Project #CH-004 Project Name Parking Lot Seal Coat Contact Public Works Director Department City Hall Category Buildings Priority 5 Future Consideration Status New Recommendation Useful Life 15 years Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 25,000 25,000 Total 0 0 0 0 0 0 0 0 0 25,000 25,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 0 25,000 25,000 Total 0 0 0 0 0 0 0 0 0 25,000 25,000 Produced Using Plan-It CIP Software 2026 through 2035 Fire Dept - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Fire Department 800 MHz Radio Replacement F-019 215,000 215,000 Command Vehicle 1 F-014 77,453 77,453 Command Vehicle 2 F-015 76,744 76,744 Ladder 1 F-012 850,000 1,475,000 2,325,000 SCBA Replacement F-017 375,000 375,000 Tender 2 F-009 487,673 688,774 1,176,447 Turnout Gear Replacement F-018 196,350 196,350 UTV 1 F-011 75,000 75,000 Fire Department Total 562,673 688,774 850,000 1,552,453 0 76,744 196,350 0 375,000 215,000 4,516,994 Fire Equipment & Projects Fund 196,350 375,000 571,350 General Fund 215,000 215,000 Vehicle/Equip Trade-In 6,000 100,000 220,000 25,000 351,000 Vehicle Replacement Fund 556,673 588,774 850,000 1,332,453 51,744 3,379,644 Source Grand Total 562,673 688,774 850,000 1,552,453 0 76,744 196,350 0 375,000 215,000 4,516,994 GRAND TOTAL 562,673 688,774 850,000 1,552,453 0 76,744 196,350 0 375,000 215,000 4,516,994 Produced Using Plan-It CIP Software Tender 2 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-009 Project Name Tender 2 Contact Fire Chief Department Fire Department Category Vehicles Priority 1 Critical Status Active - Approved for Purchase Useful Life 20 years Dept. Unit Number/Name Tender 2 Make Spartan Model Gladiator VIN / SN 4S7AX2F996C055229 Year 2007 Color Red Description Replacement of Tender 2 (2007 Rosenbauer/Spartan Tender/Engine) including all necessary response equipment, lighting and graphics. On 10/15/2024, the Lake Elmo City Council voted to approve purchase of 2027 CIP Project, F-009 Tender 2 Replacement, from Rosenbauer Minnesota, LLC, as well as the associated equipment and equipment mounting at a total project cost not to exceed $1,177,000.00 and declare the 2007 Spartan Gladiator Tender Pumper as retired equipment and approve the sale of Retired Equipment as detailed in the City’s Purchasing Policy upon delivery of new apparatus. This purchase was facilitated through the Sourcewell Cooperative Purchasing Program. Justification The fire department replaces vehicles on a rotating basis based on each individual vehicles need. The Tender 2 replacement will be utilized by all Fire Department staff to respond to emergency incidents 24 hours a day 365 days per year to provide crew response, firefighter safety, support on emergency incidents, and prevention efforts. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 487,673 688,774 0 0 0 0 0 0 0 0 1,176,447 Total 487,673 688,774 0 0 0 0 0 0 0 0 1,176,447 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 487,673 588,774 0 0 0 0 0 0 0 0 1,076,447 Vehicle/Equip Trade-In 0 100,000 0 0 0 0 0 0 0 0 100,000 Total 487,673 688,774 0 0 0 0 0 0 0 0 1,176,447 Produced Using Plan-It CIP Software UTV 1 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-011 Project Name UTV 1 Contact Fire Chief Department Fire Department Category Vehicles Priority 1 Critical Status Active Useful Life 15 years Make Polaris Model Ranger VIN / SN 4XARF68A794733391 Year 2009 Color Red Description Replacement of UTV 1 (2008 Polaris Ranger 6x6) including all necessary fire / rescue response equipment, lighting, graphics and trailer. This purchase will be facilitated through the Sourcewell Cooperative Purchasing Program. Justification The fire department replaces vehicles on a rotating basis based on each individual vehicles need. The UTV 1 replacement will be utilized by all Fire Department staff to respond to emergency incidents 24 hours a day 365 days per year to provide crew response, firefighter safety, support on emergency incidents, and prevention efforts. This equipment is especially critical for utilization within our parks, trail systems and for off road fire suppression needs. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 75,000 0 0 0 0 0 0 0 0 0 75,000 Total 75,000 0 0 0 0 0 0 0 0 0 75,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 69,000 0 0 0 0 0 0 0 0 0 69,000 Vehicle/Equip Trade-In 6,000 0 0 0 0 0 0 0 0 0 6,000 Total 75,000 0 0 0 0 0 0 0 0 0 75,000 Produced Using Plan-It CIP Software Ladder 1 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-012 Project Name Ladder 1 Contact Fire Chief Department Fire Department Category Vehicles Priority 1 Critical Status Active - Revised from Prior CIP Useful Life 15 years Dept. Unit Number/Name Ladder 1 Make Rosenbauer Model Commander 78' Aerial VIN / SN 54F2CC702FWM10914 Year 2015 Color Red Description Replacement of Ladder 1 (2015 Rosenbauer 78' Aerial) including all necessary response equipment, lighting and graphics. Justification The fire department replaces vehicles on a rotating basis based on each individual vehicles need. The Ladder 1 replacement will be utilized by all Fire Department staff to respond to emergency incidents 24 hours a day 365 days per year to provide crew response, firefighter safety, support on emergency incidents, and prevention efforts. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 850,000 1,475,000 0 0 0 0 0 0 2,325,000 Total 0 0 850,000 1,475,000 0 0 0 0 0 0 2,325,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 850,000 1,275,000 0 0 0 0 0 0 2,125,000 Vehicle/Equip Trade-In 0 0 0 200,000 0 0 0 0 0 0 200,000 Total 0 0 850,000 1,475,000 0 0 0 0 0 0 2,325,000 Produced Using Plan-It CIP Software Command Vehicle 1 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-014 Project Name Command Vehicle 1 Contact Fire Chief Department Fire Department Category Vehicles Priority 3 Important Status Active Useful Life 8 years Dept. Unit Number/Name C1 Make Chevrolet Model Tahoe VIN / SN 1GNSKLED2MR463377 Year 2021 Color Red License Plate C1 Description Replacement of CV1 (2021 Chevrolet Tahoe) including all necessary response equipment, lighting and graphics. Justification The fire department replaces vehicles on a rotating basis based on each individual vehicles need. The Command Vehicle 1 is utilized by the Fire Chief to respond to emergency incidents 24 hours a day, 365 days per year to provide critical incident command, firefighter safety, support on emergency incidents, fire inspections and prevention efforts. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 77,453 0 0 0 0 0 0 77,453 Total 0 0 0 77,453 0 0 0 0 0 0 77,453 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 57,453 0 0 0 0 0 0 57,453 Vehicle/Equip Trade-In 0 0 0 20,000 0 0 0 0 0 0 20,000 Total 0 0 0 77,453 0 0 0 0 0 0 77,453 Produced Using Plan-It CIP Software Command Vehicle 2 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-015 Project Name Command Vehicle 2 Contact Fire Chief Department Fire Department Category Vehicles Priority 3 Important Status Active Useful Life 8 years Dept. Unit Number/Name C2 Make Dodge Model Durango VIN / SN 1C4SDJFT3PC676827 Year 2023 Color Black License Plate C2 Description Replacement of Command Vehicle 2 (2023 Dodge Durango) including all necessary response equipment, lighting and graphics. Justification The fire department replaces vehicles on a rotating basis based on each individual vehicles need. The Command Vehicle will be utilized by the Assistant Fire Chief to respond to emergency incidents 24 hours a day 365 days per year to provide critical incident command, firefighter safety, support on emergency incidents, fire inspections and prevention efforts. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 76,744 0 0 0 0 76,744 Total 0 0 0 0 0 76,744 0 0 0 0 76,744 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 51,744 0 0 0 0 51,744 Vehicle/Equip Trade-In 0 0 0 0 0 25,000 0 0 0 0 25,000 Total 0 0 0 0 0 76,744 0 0 0 0 76,744 Produced Using Plan-It CIP Software SCBA Replacement 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-017 Project Name SCBA Replacement Contact Fire Chief Department Fire Department Category Equipment: Fire Equip Priority 3 Important Status Active Useful Life 15 years Make Drager Year 2019 Description Replacement of Self Contained Breathing Apparatus (SCBA) and Rapid Intervetion Team equipment. This includes, packs, bottles, masks and necessary accessories. Justification Replacement of SCBA equipment that have become non-compliant with NFPA and OSHA standards. SCBA equipment used by the fire department experience heavy use and are prone to failure from aging and wear-and-tear. The funds requested will allow the fire department to replace the older, non-compliant equipment. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 0 375,000 0 375,000 Total 0 0 0 0 0 0 0 0 375,000 0 375,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Fire Equipment & Projects Fund 0 0 0 0 0 0 0 0 375,000 0 375,000 Total 0 0 0 0 0 0 0 0 375,000 0 375,000 Produced Using Plan-It CIP Software Turnout Gear Replacement 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-018 Project Name Turnout Gear Replacement Contact Fire Chief Department Fire Department Category Equipment: Fire Equip Priority 3 Important Status Active Useful Life 10 years Make GLOBE Year 2019 Description Replacement of staff turnout gear (PPE - jacket, pants, particulate hoods, helmet, gloves and boots). Justification Per NFPA 1971, turnout gear is required to be retired and taken out of service after 10 years. The requested sets of turnout gear, additional hoods and boots include the enhanced safety features available through the 2018 NFPA 1971 standard. New safety features include, less water absorption by the turnout gear outer shell, a particle protection barrier on hoods, and better ergonomic design of turnout gear to minimize gaps in protection. The benefit of acquiring this funding will greatly increase the safety of our firefighters during all types of incidents and drills requiring structural firefighting turnout gear. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 196,350 0 0 0 196,350 Total 0 0 0 0 0 0 196,350 0 0 0 196,350 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Fire Equipment & Projects Fund 0 0 0 0 0 0 196,350 0 0 0 196,350 Total 0 0 0 0 0 0 196,350 0 0 0 196,350 Produced Using Plan-It CIP Software 800 MHz Radio Replacement 2026 thru 2035 Fire Dept - Detail Lake Elmo, MN Project #F-019 Project Name 800 MHz Radio Replacement Contact Fire Chief Department Fire Department Category Equipment: Fire Equip Priority 5 Future Consideration Status Active Useful Life 12 years Make Motorola Description Replacement of 29 portable and 9 mobile fire department 800 MHZ radios and associated accessories. Justification The radios used by the fire department experience heavy use and are prone to failure from aging and wear-and-tear. The funds requested will allow the fire department to replace older, obsolete, and broken radios. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 0 0 215,000 215,000 Total 0 0 0 0 0 0 0 0 0 215,000 215,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 0 215,000 215,000 Total 0 0 0 0 0 0 0 0 0 215,000 215,000 Produced Using Plan-It CIP Software 2026 through 2035 Public Works - Vehicles & Equipment - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Parks and Recreation PR1 - Chevy 2500 PR-001 55,000 55,000 PR2 - Kubota SUV PR-002 35,000 35,000 PR3 - Bobcat ToolCat PR-003 100,000 100,000 PR4 - John Deere Gator PR-004 60,000 60,000 PR5 - Air Compressor PR-005 25,000 25,000 PR6 - Skid Loader PR-006 70,000 70,000 Parks and Recreation Total 0 70,000 95,000 55,000 0 0 25,000 0 0 100,000 345,000 Vehicle/Equip Trade-In 20,000 15,000 20,000 55,000 Vehicle Replacement Fund 70,000 75,000 40,000 25,000 80,000 290,000 Source Grand Total 0 70,000 95,000 55,000 0 0 25,000 0 0 100,000 345,000 Public Works Department D2 - Dump Truck 2 - 15 Mack Single PW-002 300,000 300,000 D3 - Dump Truck 3 - 17 Mack PW-003 300,000 300,000 D4 - Dump Truck 4 - 19 F-450 PW-004 100,000 100,000 D5 - Dump Truck 5 - 19 Mack PW-005 350,000 350,000 D6 - Dump Truck 6 - 20 Mack Tandem PW-006 450,000 450,000 D7 - Dump Truck 7 - 21 Mack PW-007 350,000 350,000 D8 - Dump Truck 8 - 22 F-550 PW-008 100,000 100,000 E11 - Equip 11 - Forklift PW-031 30,000 30,000 E1 - Equip 1 - Case Loader PW-021 320,000 320,000 E5 - Equip 5 - Bobcat Skid PW-025 70,000 70,000 E6 - Equip 6 - Service Lift PW-026 40,000 40,000 E7 - Equip 7 - Radios PW-027 160,000 160,000 E8 - Equip 8 - Asphalt Roller PW-028 125,000 125,000 E9 - Equip 9 - Asphalt Trailer PW-029 47,500 47,500 P1 - Pickup 1 - F-250 PW-011 75,000 75,000 P2 - Pickup 2 - F-250 PW-012 75,000 75,000 P3 - Pickup 3 - F-150 PW-013 55,000 55,000 Produced Using Plan-It CIP Software P4 - Pickup 4 - Ranger PW-014 37,000 37,000 P5 - Pickup 5 - 3500 PW-015 60,000 60,000 Public Works Department Total 0 985,000 0 300,000 195,000 450,000 604,500 350,000 160,000 0 3,044,500 General Fund 160,000 160,000 Vehicle/Equip Trade-In 112,000 40,000 23,000 70,000 102,000 40,000 48,000 435,000 Vehicle Replacement Fund 713,000 260,000 172,000 380,000 502,500 310,000 112,000 2,449,500 Source Grand Total 0 985,000 0 300,000 195,000 450,000 604,500 350,000 160,000 0 3,044,500 Water Department W1 - Water 1 - Portable Generator W-001 100,000 100,000 W2 - Water 2 - F-550 Service Truck W-002 130,000 130,000 W3 - Water 3 - RAM 3500 Van W-003 50,000 50,000 W4 - Water 4 - F-250 Utility Truck W-004 65,799 65,799 W6 - Water 6 - Utility Pickup Addition W-006 68,500 68,500 Water Department Total 68,500 0 100,000 0 50,000 130,000 0 0 65,799 0 414,299 Sewer Fund 68,500 50,000 20,000 50,000 188,500 Vehicle/Equip Trade-In 5,000 10,000 30,000 20,000 65,000 Water Fund 45,000 20,000 50,000 45,799 160,799 Source Grand Total 68,500 0 100,000 0 50,000 130,000 0 0 65,799 0 414,299 GRAND TOTAL 68,500 1,055,000 195,000 355,000 245,000 580,000 629,500 350,000 225,799 100,000 3,803,799 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software PR1 - Chevy 2500 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PR-001 Project Name PR1 - Chevy 2500 Contact Public Works Director Department Parks and Recreation Category Vehicles Priority 3 Important Status Active Useful Life 10 years Make Chevrolet Model Silverado 2500 VIN / SN 2GC2KREGGK1138193 Year 2019 Description Replace parks vehicle. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 55,000 0 0 0 0 0 0 55,000 Total 0 0 0 55,000 0 0 0 0 0 0 55,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 40,000 0 0 0 0 0 0 40,000 Vehicle/Equip Trade-In 0 0 0 15,000 0 0 0 0 0 0 15,000 Total 0 0 0 55,000 0 0 0 0 0 0 55,000 Produced Using Plan-It CIP Software PR2 - Kubota SUV 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PR-002 Project Name PR2 - Kubota SUV Contact Public Works Director Department Parks and Recreation Category Vehicles Priority 4 Less Important Status Active Useful Life 12 years Make Kubota Model RTV X1100C VIN / SN A5KC2GDBTEG014726 Year 2014 Old Project Number PR-020 Description Replace parks vehicle. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 35,000 0 0 0 0 0 0 0 35,000 Total 0 0 35,000 0 0 0 0 0 0 0 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 25,000 0 0 0 0 0 0 0 25,000 Vehicle/Equip Trade-In 0 0 10,000 0 0 0 0 0 0 0 10,000 Total 0 0 35,000 0 0 0 0 0 0 0 35,000 Produced Using Plan-It CIP Software PR3 - Bobcat ToolCat 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PR-003 Project Name PR3 - Bobcat ToolCat Contact Public Works Director Department Parks and Recreation Category Vehicles Priority 3 Important Status New Recommendation Useful Life 10 years Make Bobcat Model UW56 VIN / SN B4RC16710 Year 2025 Color Black, White and Red Old Project Number PR- 5555555 Description Replace parks vehicle. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 0 0 100,000 100,000 Total 0 0 0 0 0 0 0 0 0 100,000 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 0 0 0 80,000 80,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 0 0 0 20,000 20,000 Total 0 0 0 0 0 0 0 0 0 100,000 100,000 Produced Using Plan-It CIP Software PR4 - John Deere Gator 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PR-004 Project Name PR4 - John Deere Gator Contact Public Works Director Department Parks and Recreation Category Vehicles Priority 4 Less Important Status Active Useful Life 12 years Make John Deere Model Pro-Gator 2020A VIN / SN 1TC202ATPJT100S47 Year 2018 Color Green Old Project Number PR-016 Description 2018 John Deere pro-gator 2020A model to be replaced in 2028. Justification End of useful life- consider a more universal unit to fulfill park needs. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 60,000 0 0 0 0 0 0 0 60,000 Total 0 0 60,000 0 0 0 0 0 0 0 60,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 50,000 0 0 0 0 0 0 0 50,000 Vehicle/Equip Trade-In 0 0 10,000 0 0 0 0 0 0 0 10,000 Total 0 0 60,000 0 0 0 0 0 0 0 60,000 Produced Using Plan-It CIP Software PR5 - Air Compressor 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PR-005 Project Name PR5 - Air Compressor Contact Public Works Director Department Parks and Recreation Category Equipment: Miscellaneous Priority 4 Less Important Status Active Useful Life 20 years VIN / SN 270781URH282 Year 1996 Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 25,000 0 0 0 25,000 Total 0 0 0 0 0 0 25,000 0 0 0 25,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 25,000 0 0 0 25,000 Total 0 0 0 0 0 0 25,000 0 0 0 25,000 Produced Using Plan-It CIP Software PR6 - Skid Loader 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PR-006 Project Name PR6 - Skid Loader Contact Public Works Director Department Parks and Recreation Category Vehicles Priority 4 Less Important Status New Recommendation Useful Life 10 years Make Bobcat Model Compact Skid Steer VIN / SN B4SB26144 Year 2022 Color White Old Project Number PW-054 Description Additional skid loader to be used to mow park trails and asphalt in the summer. During the winter it can be used to aid in snow removal at city parking lots, trails and sidewalks (w/blower) 2 speed high flow. - Compact tractor with loader, box blade, disc, slit seeder, aerator, ball field drag, trail mower, may be an alternative etc. Justification Additional skid loader or compact tractor needed due to growth in streets and parks. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 70,000 0 0 0 0 0 0 0 0 70,000 Total 0 70,000 0 0 0 0 0 0 0 0 70,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 70,000 0 0 0 0 0 0 0 0 70,000 Total 0 70,000 0 0 0 0 0 0 0 0 70,000 Produced Using Plan-It CIP Software D2 - Dump Truck 2 - 15 Mack Single 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-002 Project Name D2 - Dump Truck 2 - 15 Mack Single Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Mack Model Single VIN / SN 1M2AX11C1FM001539 Year 2015 Color Green License Plate 943972 Old Project Number PW-062 Description Vehicle Replacement Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 300,000 0 0 0 0 0 0 0 0 300,000 Total 0 300,000 0 0 0 0 0 0 0 0 300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 260,000 0 0 0 0 0 0 0 0 260,000 Vehicle/Equip Trade-In 0 40,000 0 0 0 0 0 0 0 0 40,000 Total 0 300,000 0 0 0 0 0 0 0 0 300,000 Produced Using Plan-It CIP Software D3 - Dump Truck 3 - 17 Mack 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-003 Project Name D3 - Dump Truck 3 - 17 Mack Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Mack VIN / SN 1M2AY11CXJM001919 Year 2017 Color Green License Plate 954700 Old Project Number PW-062 Description Vehicle Replacement Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 300,000 0 0 0 0 0 0 300,000 Total 0 0 0 300,000 0 0 0 0 0 0 300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 260,000 0 0 0 0 0 0 260,000 Vehicle/Equip Trade-In 0 0 0 40,000 0 0 0 0 0 0 40,000 Total 0 0 0 300,000 0 0 0 0 0 0 300,000 Produced Using Plan-It CIP Software D4 - Dump Truck 4 - 19 F- 450 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-004 Project Name D4 - Dump Truck 4 - 19 F-450 Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Ford Model F-450 VIN / SN 1FDUF4HY3KDA07601 Year 2019 Color White License Plate 963707 Description Replacement of small dump truck with snow plow, salt spreader and pretreat applicator. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 100,000 0 0 0 0 100,000 Total 0 0 0 0 0 100,000 0 0 0 0 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 70,000 0 0 0 0 70,000 Vehicle/Equip Trade-In 0 0 0 0 0 30,000 0 0 0 0 30,000 Total 0 0 0 0 0 100,000 0 0 0 0 100,000 Produced Using Plan-It CIP Software D5 - Dump Truck 5 - 19 Mack 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-005 Project Name D5 - Dump Truck 5 - 19 Mack Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Mack Model Single Axle VIN / SN 1M2GR2AC2KM001117 Year 2019 Color Green License Plate 960836 Description Single axle plow truck replacement. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 350,000 0 0 0 0 350,000 Total 0 0 0 0 0 350,000 0 0 0 0 350,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 310,000 0 0 0 0 310,000 Vehicle/Equip Trade-In 0 0 0 0 0 40,000 0 0 0 0 40,000 Total 0 0 0 0 0 350,000 0 0 0 0 350,000 Produced Using Plan-It CIP Software D6 - Dump Truck 6 - 20 Mack Tandem 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-006 Project Name D6 - Dump Truck 6 - 20 Mack Tandem Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Mack Model Tandem Axle VIN / SN 1M2GR4GC1LM018434 Year 2020 Color Green License Plate 963050 Old Project Number PW-045 Description Replacement of a key piece of equipment used year around. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 450,000 0 0 0 450,000 Total 0 0 0 0 0 0 450,000 0 0 0 450,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 390,000 0 0 0 390,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 60,000 0 0 0 60,000 Total 0 0 0 0 0 0 450,000 0 0 0 450,000 Produced Using Plan-It CIP Software D7 - Dump Truck 7 - 21 Mack 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-007 Project Name D7 - Dump Truck 7 - 21 Mack Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Dept. Unit Number/Name PW- 21-1 Make Mack Model Single Axle VIN / SN 1M2GR2AC2MM001511 Year 2021 Color Green License Plate 963045 Description Single axle plow truck. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 350,000 0 0 350,000 Total 0 0 0 0 0 0 0 350,000 0 0 350,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 0 310,000 0 0 310,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 0 40,000 0 0 40,000 Total 0 0 0 0 0 0 0 350,000 0 0 350,000 Produced Using Plan-It CIP Software D8 - Dump Truck 8 - 22 F- 550 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-008 Project Name D8 - Dump Truck 8 - 22 F-550 Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Ford Model F-550 VIN / SN 1FDUF5HNXNEE97688 Year 2022 Color White License Plate 968480 Old Project Number PR-015 Description Small dump truck with salt spreader, plow and chipping box. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 0 100,000 0 100,000 Total 0 0 0 0 0 0 0 0 100,000 0 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 0 0 75,000 0 75,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 0 0 25,000 0 25,000 Total 0 0 0 0 0 0 0 0 100,000 0 100,000 Produced Using Plan-It CIP Software P1 - Pickup 1 - F- 250 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-011 Project Name P1 - Pickup 1 - F-250 Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 10 years Dept. Unit Number/Name 17-2 Make Ford Model F-250 VIN / SN 1FTBF2B69HEE05924 Year 2017 Color White License Plate 954651 Old Project Number PW-063 Description Truck with lift gate and boss snow v plow. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 75,000 0 0 0 0 0 0 0 0 75,000 Total 0 75,000 0 0 0 0 0 0 0 0 75,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 60,000 0 0 0 0 0 0 0 0 60,000 Vehicle/Equip Trade-In 0 15,000 0 0 0 0 0 0 0 0 15,000 Total 0 75,000 0 0 0 0 0 0 0 0 75,000 Produced Using Plan-It CIP Software P2 - Pickup 2 - F- 250 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-012 Project Name P2 - Pickup 2 - F-250 Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 10 years Dept. Unit Number/Name 17-3 Make Ford Model F-250 VIN / SN 1FTBF2B67HEE05923 Year 2017 Color White License Plate 954049 Old Project Number PW-064 Description Truck with lift gate and boss snow v plow. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 75,000 0 0 0 0 0 0 0 0 75,000 Total 0 75,000 0 0 0 0 0 0 0 0 75,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 60,000 0 0 0 0 0 0 0 0 60,000 Vehicle/Equip Trade-In 0 15,000 0 0 0 0 0 0 0 0 15,000 Total 0 75,000 0 0 0 0 0 0 0 0 75,000 Produced Using Plan-It CIP Software P3 - Pickup 3 - F- 150 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-013 Project Name P3 - Pickup 3 - F-150 Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 10 years Make Ford Model F-150 VIN / SN 1FTEW1EP6GFB12308 Year 2017 Color White License Plate 950247 Old Project Number PW-061 Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 55,000 0 0 0 0 0 0 0 0 55,000 Total 0 55,000 0 0 0 0 0 0 0 0 55,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 43,000 0 0 0 0 0 0 0 0 43,000 Vehicle/Equip Trade-In 0 12,000 0 0 0 0 0 0 0 0 12,000 Total 0 55,000 0 0 0 0 0 0 0 0 55,000 Produced Using Plan-It CIP Software P4 - Pickup 4 - Ranger 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-014 Project Name P4 - Pickup 4 - Ranger Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 10 years Make Ford Model Ranger VIN / SN 1FTER1FH2NLD54171 Year 2022 Color White License Plate 976820 Old Project Number PW-019 Description Replace Ranger Pickup truck, director/assistant director vehicle. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 37,000 0 0 0 37,000 Total 0 0 0 0 0 0 37,000 0 0 0 37,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 25,000 0 0 0 25,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 12,000 0 0 0 12,000 Total 0 0 0 0 0 0 37,000 0 0 0 37,000 Produced Using Plan-It CIP Software P5 - Pickup 5 - 3500 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-015 Project Name P5 - Pickup 5 - 3500 Contact Public Works Director Department Public Works Department Category Vehicles Priority 3 Important Status Active Useful Life 10 years Make GMC Model Sierra 3500 VIN / SN 1GT39SE72RF373748 Year 2024 Color White License Plate 801178 Description Replace Chevy 3500 used to pull heavier equipment trailers. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 0 60,000 0 60,000 Total 0 0 0 0 0 0 0 0 60,000 0 60,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 0 0 37,000 0 37,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 0 0 23,000 0 23,000 Total 0 0 0 0 0 0 0 0 60,000 0 60,000 Produced Using Plan-It CIP Software E1 - Equip 1 - Case Loader 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-021 Project Name E1 - Equip 1 - Case Loader Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 3 Important Status Active Useful Life 15 years Make Case Model 721 VIN / SN JFF0122871 Year 1999 Color Yellow Old Project Number PW-004 Description Replace 1999 Loader with front plow, wing and forks with a new loader with forks and snow pusher. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 320,000 0 0 0 0 0 0 0 0 320,000 Total 0 320,000 0 0 0 0 0 0 0 0 320,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 290,000 0 0 0 0 0 0 0 0 290,000 Vehicle/Equip Trade-In 0 30,000 0 0 0 0 0 0 0 0 30,000 Total 0 320,000 0 0 0 0 0 0 0 0 320,000 Produced Using Plan-It CIP Software E5 - Equip 5 - Bobcat Skid 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-025 Project Name E5 - Equip 5 - Bobcat Skid Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 3 Important Status Active Useful Life 10 years Make Bobcat Model T66 Skid Steer VIN / SN B4SB26144 Year 2022 Color White Old Project Number PW-071 Description Replace track skid steer. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 70,000 0 0 0 70,000 Total 0 0 0 0 0 0 70,000 0 0 0 70,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 45,000 0 0 0 45,000 Vehicle/Equip Trade-In 0 0 0 0 0 0 25,000 0 0 0 25,000 Total 0 0 0 0 0 0 70,000 0 0 0 70,000 Produced Using Plan-It CIP Software E6 - Equip 6 - Service Lift 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-026 Project Name E6 - Equip 6 - Service Lift Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 4 Less Important Status Active Useful Life 20 years Make Stertil Koni Model 18000 LBS Year 2006 Color White Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 40,000 0 0 0 0 0 40,000 Total 0 0 0 0 40,000 0 0 0 0 0 40,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 35,000 0 0 0 0 0 35,000 Vehicle/Equip Trade-In 0 0 0 0 5,000 0 0 0 0 0 5,000 Total 0 0 0 0 40,000 0 0 0 0 0 40,000 Produced Using Plan-It CIP Software E7 - Equip 7 - Radios 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-027 Project Name E7 - Equip 7 - Radios Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 3 Important Status Active Useful Life 10 years Make Motorola Model APX 4000 VIN / SN See picture attachments Year 2007 Description Two way portable Motorola radios. 800 Mghz band radios to be able to communicate with the fire department, county, and other public safety departments as recommended by Chief Kalis. Public Works Department and Fire Department have separate channels but a common Lake Elmo channel they are able to communicate on. Most radios are 20 years old and any newer radios will not be replaced. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 160,000 0 0 0 0 0 0 0 0 160,000 Total 0 160,000 0 0 0 0 0 0 0 0 160,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 160,000 0 0 0 0 0 0 0 0 160,000 Total 0 160,000 0 0 0 0 0 0 0 0 160,000 Produced Using Plan-It CIP Software E8 - Equip 8 - Asphalt Roller 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-028 Project Name E8 - Equip 8 - Asphalt Roller Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 3 Important Status Active Useful Life 12 years Make Case Model 721 VIN / SN DDD0DV23NHNTT0402 Year 2018 Color Orange Old Project Number PW-046 Description Asphalt roller replacement. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 125,000 0 0 0 0 0 125,000 Total 0 0 0 0 125,000 0 0 0 0 0 125,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 110,000 0 0 0 0 0 110,000 Vehicle/Equip Trade-In 0 0 0 0 15,000 0 0 0 0 0 15,000 Total 0 0 0 0 125,000 0 0 0 0 0 125,000 Produced Using Plan-It CIP Software E9 - Equip 9 - Asphalt Trailer 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-029 Project Name E9 - Equip 9 - Asphalt Trailer Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 3 Important Status Active Useful Life 10 years Make STEPP Model Sphd 3.0 VIN / SN 4S9PHD3Y5NS127688 Year 2022 Color Orange Old Project Number PW-049 Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 47,500 0 0 0 47,500 Total 0 0 0 0 0 0 47,500 0 0 0 47,500 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 0 0 42,500 0 0 0 42,500 Vehicle/Equip Trade-In 0 0 0 0 0 0 5,000 0 0 0 5,000 Total 0 0 0 0 0 0 47,500 0 0 0 47,500 Produced Using Plan-It CIP Software E11 - Equip 11 - Forklift 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #PW-031 Project Name E11 - Equip 11 - Forklift Contact Public Works Director Department Public Works Department Category Equipment: PW Equip Priority 4 Less Important Status Active Useful Life 15 years Make Yale Model 50VX VIN / SN B875V12731L Year 2018 Color Yellow Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 30,000 0 0 0 0 0 30,000 Total 0 0 0 0 30,000 0 0 0 0 0 30,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Vehicle Replacement Fund 0 0 0 0 27,000 0 0 0 0 0 27,000 Vehicle/Equip Trade-In 0 0 0 0 3,000 0 0 0 0 0 3,000 Total 0 0 0 0 30,000 0 0 0 0 0 30,000 Produced Using Plan-It CIP Software W1 - Water 1 - Portable Generator 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #W-001 Project Name W1 - Water 1 - Portable Generator Contact Public Works Director Department Water Department Category Vehicles Priority 3 Important Status Active Useful Life 20 years Make Generac Model 4001E Portable Generator Year 2002 Color Yellow Old Project Number PW-085 Description Replace portable emergency generator Justification End of life Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 100,000 0 0 0 0 0 0 0 100,000 Total 0 0 100,000 0 0 0 0 0 0 0 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 0 0 50,000 0 0 0 0 0 0 0 50,000 Water Fund 0 0 45,000 0 0 0 0 0 0 0 45,000 Vehicle/Equip Trade-In 0 0 5,000 0 0 0 0 0 0 0 5,000 Total 0 0 100,000 0 0 0 0 0 0 0 100,000 Produced Using Plan-It CIP Software W2 - Water 2 - F- 550 Service Truck 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #W-002 Project Name W2 - Water 2 - F-550 Service Truck Contact Public Works Director Department Water Department Category Vehicles Priority 3 Important Status Active Useful Life 12 years Make Ford Model F-550 VIN / SN 1FDUF5HT9KDA26132 Year 2019 Color White License Plate 963714 Description Replace service/crane/bucket truck Justification End of life Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 130,000 0 0 0 0 130,000 Total 0 0 0 0 0 130,000 0 0 0 0 130,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 0 0 0 0 0 50,000 0 0 0 0 50,000 Water Fund 0 0 0 0 0 50,000 0 0 0 0 50,000 Vehicle/Equip Trade-In 0 0 0 0 0 30,000 0 0 0 0 30,000 Total 0 0 0 0 0 130,000 0 0 0 0 130,000 Produced Using Plan-It CIP Software W3 - Water 3 - RAM 3500 Van 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #W-003 Project Name W3 - Water 3 - RAM 3500 Van Contact Public Works Director Department Water Department Category Vehicles Priority 3 Important Status Active Useful Life 10 years Make Dodge Model RAM Promaster 3500 VIN / SN 3C6FRVHG6ME504541 Year 2021 Color White Description Replace van with a more functional - user friendly pick up style vehicle with service body. Justification End of useful life Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 50,000 0 0 0 0 0 50,000 Total 0 0 0 0 50,000 0 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 20,000 0 0 0 0 0 20,000 Sewer Fund 0 0 0 0 20,000 0 0 0 0 0 20,000 Vehicle/Equip Trade-In 0 0 0 0 10,000 0 0 0 0 0 10,000 Total 0 0 0 0 50,000 0 0 0 0 0 50,000 Produced Using Plan-It CIP Software W4 - Water 4 - F- 250 Utility Truck 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #W-004 Project Name W4 - Water 4 - F-250 Utility Truck Contact Public Works Director Department Water Department Category Vehicles Priority 3 Important Status New Recommendation Useful Life 10 years Make Ford Model F-250 VIN / SN 1FTBF2BA2RED51100 Year 2024 Color White License Plate 801621 Description Utility vehicle replacement. This utility vehicle is used primarily for water and sewer and was paid for by the water fund. The new utility vehicle W6 will also be used primarily for water, sewer and minimally for stormwater and will be paid for by the sewer fund.The next additional utility vehicle will be paid for by the stormwater fund. Justification End of life Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 0 65,799 0 65,799 Total 0 0 0 0 0 0 0 0 65,799 0 65,799 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 0 0 0 45,799 0 45,799 Vehicle/Equip Trade-In 0 0 0 0 0 0 0 0 20,000 0 20,000 Total 0 0 0 0 0 0 0 0 65,799 0 65,799 Produced Using Plan-It CIP Software W6 - Water 6 - Utility Pickup Addition 2026 thru 2035 Public Works - Vehicles & Equipment - Detail Lake Elmo, MN Project #W-006 Project Name W6 - Water 6 - Utility Pickup Addition Contact Public Works Director Department Water Department Category Vehicles Priority 2 Very Important Status New Recommendation Useful Life 10 years Description Additional utility truck, with utility box, key rack and utility tools.This utility vehicle will be used primarily for water, sewer and minimally for stormwater and funded through the sewer fund. The other utility vehicle W4 is also used primarily for water, sewer and minimally for stormwater and was paid for by the water fund. The next utility vehicle will be paid for by the stormwater fund. Justification Utility vehicle to accommodate 2 new hires in fall of 2025. This will assist in keeping up with work load demands, emergencies both during normal hours and after hours, and will be the new utility lead operator's assigned vehicle. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 68,500 0 0 0 0 0 0 0 0 0 68,500 Total 68,500 0 0 0 0 0 0 0 0 0 68,500 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 68,500 0 0 0 0 0 0 0 0 0 68,500 Total 68,500 0 0 0 0 0 0 0 0 0 68,500 Produced Using Plan-It CIP Software 2026 through 2035 Public Works Building - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Public Works Department PWB11 - Jamaca pole shed roof replacment PW-071 75,000 75,000 PWB12 - Jamaca brick bldg flat roof replacement PW-072 85,000 85,000 PWB13 - Jamaca Bldg Driveway & Parking Lot repave PW-073 277,000 277,000 PWB1 - Refinish PW Shop Floor PW-051 35,000 35,000 PWB3 - Public Works Building Roof PW-053 35,000 35,000 PWB4 - Public Works Building Additional Shop Space PW-054 210,000 210,000 PWB5 - Public Works Building Overhead Garage Doors PW-055 80,000 80,000 PWB6 - Driveway and parking lot improvements PW-056 200,000 200,000 PWB7 - Salt shed canvas replacement PW-057 35,000 35,000 PWB9 - 4-acre security fence PW-059 50,000 50,000 Public Works Department Total 312,000 50,000 0 0 0 200,000 0 0 325,000 195,000 1,082,000 General Fund 312,000 50,000 50,000 147,000 195,000 754,000 Sewer Fund 50,000 54,000 104,000 Storm Water Fund 50,000 52,000 102,000 Water Fund 50,000 72,000 122,000 Source Grand Total 312,000 50,000 0 0 0 200,000 0 0 325,000 195,000 1,082,000 GRAND TOTAL 312,000 50,000 0 0 0 200,000 0 0 325,000 195,000 1,082,000 Produced Using Plan-It CIP Software PWB1 - Refinish PW Shop Floor 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-051 Project Name PWB1 - Refinish PW Shop Floor Contact Public Works Director Department Public Works Department Category Buildings Priority 3 Important Status Active Useful Life 10 years Location/Address 3445 Ideal Ave N Description Grind, level, resurface and seal damaged shop floors to restore and protect from corrosive road salt and brine. Half in 2025 and second half in 2026 Justification Extend life of floor surface. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 35,000 0 0 0 0 0 0 0 0 0 35,000 Total 35,000 0 0 0 0 0 0 0 0 0 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 35,000 0 0 0 0 0 0 0 0 0 35,000 Total 35,000 0 0 0 0 0 0 0 0 0 35,000 Produced Using Plan-It CIP Software PWB3 - Public Works Building Roof 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-053 Project Name PWB3 - Public Works Building Roof Contact Public Works Director Department Public Works Department Category Buildings Priority 4 Less Important Status Active Useful Life 25 years Location/Address 3445 Ideal Ave N Description Steel roof Justification End of life and prevent leaks. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 35,000 0 35,000 Total 0 0 0 0 0 0 0 0 35,000 0 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 12,000 0 12,000 Water Fund 0 0 0 0 0 0 0 0 8,000 0 8,000 Sewer Fund 0 0 0 0 0 0 0 0 8,000 0 8,000 Storm Water Fund 0 0 0 0 0 0 0 0 7,000 0 7,000 Total 0 0 0 0 0 0 0 0 35,000 0 35,000 Produced Using Plan-It CIP Software PWB4 - Public Works Building Additional Shop Space 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-054 Project Name PWB4 - Public Works Building Additional Shop Space Contact Public Works Director Department Public Works Department Category Buildings Priority 3 Important Status Active Useful Life 10 years Location/Address 3445 Ideal Ave N Description Adding additional shop space in 10 years. Justification Future growth of Public Works Department. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 210,000 0 210,000 Total 0 0 0 0 0 0 0 0 210,000 0 210,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 100,000 0 100,000 Storm Water Fund 0 0 0 0 0 0 0 0 40,000 0 40,000 Water Fund 0 0 0 0 0 0 0 0 39,000 0 39,000 Sewer Fund 0 0 0 0 0 0 0 0 31,000 0 31,000 Total 0 0 0 0 0 0 0 0 210,000 0 210,000 Produced Using Plan-It CIP Software PWB5 - Public Works Building Overhead Garage Doors 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-055 Project Name PWB5 - Public Works Building Overhead Garage Doors Contact Public Works Director Department Public Works Department Category Buildings Priority 3 Important Status Active Useful Life 15 years Location/Address 3445 Ideal Ave N Description With many continuing issues with our overhead doors we will need to find a solution of changing to lighter doors and different openers. Justification End of Life Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 80,000 0 80,000 Total 0 0 0 0 0 0 0 0 80,000 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 35,000 0 35,000 Water Fund 0 0 0 0 0 0 0 0 25,000 0 25,000 Sewer Fund 0 0 0 0 0 0 0 0 15,000 0 15,000 Storm Water Fund 0 0 0 0 0 0 0 0 5,000 0 5,000 Total 0 0 0 0 0 0 0 0 80,000 0 80,000 Produced Using Plan-It CIP Software PWB6 - Driveway and parking lot improvements 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-056 Project Name PWB6 - Driveway and parking lot improvements Contact Public Works Director Department Public Works Department Category Buildings Priority 3 Important Status New Recommendation Useful Life 20 years Location/Address 3445 Ideal Ave N Description Expand parking area, repave existing driveway and parking lot and yard behind shop. Justification End of life and additional staff parking needed. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Unassigned 0 0 0 0 0 200,000 0 0 0 0 200,000 Total 0 0 0 0 0 200,000 0 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 50,000 0 0 0 0 50,000 Water Fund 0 0 0 0 0 50,000 0 0 0 0 50,000 Storm Water Fund 0 0 0 0 0 50,000 0 0 0 0 50,000 Sewer Fund 0 0 0 0 0 50,000 0 0 0 0 50,000 Total 0 0 0 0 0 200,000 0 0 0 0 200,000 Produced Using Plan-It CIP Software PWB7 - Salt shed canvas replacement 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-057 Project Name PWB7 - Salt shed canvas replacement Contact Public Works Director Department Public Works Department Category Buildings Priority 4 Less Important Status New Recommendation Useful Life 20 years Location/Address 3445 Ideal Ave N Description Replace canvas on salt hoop shed. Justification End of life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 35,000 35,000 Total 0 0 0 0 0 0 0 0 0 35,000 35,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 0 35,000 35,000 Total 0 0 0 0 0 0 0 0 0 35,000 35,000 Produced Using Plan-It CIP Software PWB9 - 4- acre security fence 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-059 Project Name PWB9 - 4-acre security fence Contact Public Works Director Department Public Works Department Category Buildings Priority 4 Less Important Status New Recommendation Useful Life 40 years Description Security fence and gate on the 4 acre parcel at PW. Justification Keep the public out of the this area for their safety, eliminate dumping, and theft. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 50,000 0 0 0 0 0 0 0 0 50,000 Total 0 50,000 0 0 0 0 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 50,000 0 0 0 0 0 0 0 0 50,000 Total 0 50,000 0 0 0 0 0 0 0 0 50,000 Produced Using Plan-It CIP Software PWB11 - Jamaca pole shed roof replacment 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-071 Project Name PWB11 - Jamaca pole shed roof replacment Contact Public Works Director Department Public Works Department Category Buildings Priority 4 Less Important Status New Recommendation Useful Life 25 years Location/Address 4259 Jamaca Ave N Description Replace Jamaca pole shed tin roof. Justification End of life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 75,000 75,000 Total 0 0 0 0 0 0 0 0 0 75,000 75,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 0 75,000 75,000 Total 0 0 0 0 0 0 0 0 0 75,000 75,000 Produced Using Plan-It CIP Software PWB12 - Jamaca brick bldg flat roof replacement 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-072 Project Name PWB12 - Jamaca brick bldg flat roof replacement Contact Public Works Director Department Public Works Department Category Buildings Priority 4 Less Important Status New Recommendation Useful Life 25 years Description Replace flat roof on Jamaca brick building. Justification End of life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Unassigned 0 0 0 0 0 0 0 0 0 85,000 85,000 Total 0 0 0 0 0 0 0 0 0 85,000 85,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 0 0 0 0 0 0 85,000 85,000 Total 0 0 0 0 0 0 0 0 0 85,000 85,000 Produced Using Plan-It CIP Software PWB13 - Jamaca Bldg Driveway & Parking Lot repave 2026 thru 2035 Public Works Building - Detail Lake Elmo, MN Project #PW-073 Project Name PWB13 - Jamaca Bldg Driveway & Parking Lot repave Contact Public Works Director Department Public Works Department Category Buildings Priority 3 Important Status New Recommendation Useful Life 20 years Description Reclaim PW Jamaca building driveway and parking lot. Justification End of life. Due to the increased traffic from patrons of Elmo’s Pup Park and Sunfish Park utilizing this access, the asphalt pavement has deteriorated and must be replaced. Planning to pave the dog park parking lot at the same time to take advantage of savings and MOB charges. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 277,000 0 0 0 0 0 0 0 0 0 277,000 Total 277,000 0 0 0 0 0 0 0 0 0 277,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 277,000 0 0 0 0 0 0 0 0 0 277,000 Total 277,000 0 0 0 0 0 0 0 0 0 277,000 Produced Using Plan-It CIP Software 2026 through 2035 Parks - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Parks and Recreation Carriage Station Park Play Equipment - Replacement PR-036 250,000 250,000 Central Greenway Regional Trail PR-069 520,000 520,000 Central Play Complex PR-048 300,000 300,000 Court Resurfacing PR-040 30,000 30,000 Court Resurfacing PR-050 30,000 30,000 Disk Golf PR-047 30,000 30,000 Elmo's Pup Park Parking Lot and Trail Paving PR-060 50,000 50,000 Hidden Knoll Park Play Equipment - Replacement PR-034 125,000 125,000 Invasive Species Management PR-054 25,000 25,000 Limerick Village Area Park Dev PR-062 400,000 400,000 Lions Court & Ice Rink Surface Replacement PR-061 50,000 50,000 Lions Park Concession Stand & SW Parking Lot Pavin PR-043 350,000 350,000 Lions Park Paving North lot & trails PR-063 80,000 80,000 Lions Park Playground Equipment Replacement PR-039 275,000 275,000 Multisport Complex Amenities PR-053 1,000,000 1,000,000 New Park Pavilion PR-058 80,000 80,000 New Park Pavilion PR-057 80,000 80,000 New Park Pavilion PR-056 80,000 80,000 New Park Pavilion PR-059 80,000 80,000 New Park Pavilion PR-055 80,000 80,000 Outdoor Fitness Equipment PR-045 30,000 30,000 Outdoor Fitness Park PR-046 30,000 30,000 Park Sign Replacement PR-052 225,000 225,000 Reid Park Play Equipment - Replacement PR-031 125,000 125,000 Ridge Park Play Equipment - Replacement PR-032 125,000 125,000 Produced Using Plan-It CIP Software Skate Park PR-044 150,000 150,000 Stonegate Park Play Equipment - Replacement PR-030 125,000 125,000 Tablyn Park Play Equipment - Replacement PR-029 210,000 210,000 Tana Ridge Park Play Equipment - Replacement PR-028 125,000 125,000 Trail Additions PR-038 78,000 78,000 Trail Connection PR-051 200,000 200,000 Parks and Recreation Total 900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 0 0 5,338,000 Park Dedication Fund (404)900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 5,338,000 Source Grand Total 900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 0 0 5,338,000 GRAND TOTAL 900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 0 0 5,338,000 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Tana Ridge Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-028 Project Name Tana Ridge Park Play Equipment - Replacement Department Parks and Recreation Category Park Improvements Priority 5 Future Consideration Status Active Useful Life 25 years Description Replace the 2005 play equipment. Justification End of its useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 125,000 0 0 0 0 0 125,000 Total 0 0 0 0 125,000 0 0 0 0 0 125,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 125,000 0 0 0 0 0 125,000 Total 0 0 0 0 125,000 0 0 0 0 0 125,000 Produced Using Plan-It CIP Software Tablyn Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-029 Project Name Tablyn Park Play Equipment - Replacement Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 25 years Description Replace the 1997 play equipment. Justification End of its useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 210,000 0 0 0 0 0 0 0 0 0 210,000 Total 210,000 0 0 0 0 0 0 0 0 0 210,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)210,000 0 0 0 0 0 0 0 0 0 210,000 Total 210,000 0 0 0 0 0 0 0 0 0 210,000 Produced Using Plan-It CIP Software Stonegate Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-030 Project Name Stonegate Park Play Equipment - Replacement Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 25 years Description Replace the 1998 play equipment. Justification End of its useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 125,000 0 0 0 0 0 0 0 0 125,000 Total 0 125,000 0 0 0 0 0 0 0 0 125,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 125,000 0 0 0 0 0 0 0 0 125,000 Total 0 125,000 0 0 0 0 0 0 0 0 125,000 Produced Using Plan-It CIP Software Reid Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-031 Project Name Reid Park Play Equipment - Replacement Department Parks and Recreation Category Park Improvements Priority 5 Future Consideration Status Active Useful Life 25 years Description Replace the 2008 play equipment. Justification End of its useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 125,000 0 0 125,000 Total 0 0 0 0 0 0 0 125,000 0 0 125,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 0 0 0 125,000 0 0 125,000 Total 0 0 0 0 0 0 0 125,000 0 0 125,000 Produced Using Plan-It CIP Software Ridge Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-032 Project Name Ridge Park Play Equipment - Replacement Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 3 Important Status Active Useful Life 25 years Description Replace the 2003 play equipment. Justification End of its useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 125,000 0 0 0 0 0 0 0 0 0 125,000 Total 125,000 0 0 0 0 0 0 0 0 0 125,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)125,000 0 0 0 0 0 0 0 0 0 125,000 Total 125,000 0 0 0 0 0 0 0 0 0 125,000 Produced Using Plan-It CIP Software Hidden Knoll Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-034 Project Name Hidden Knoll Park Play Equipment - Replacement Department Parks and Recreation Category Park Improvements Priority 5 Future Consideration Status Active Useful Life 25 years Description Replace the 2007 play equipment. Justification Exceeded its useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 125,000 0 0 0 125,000 Total 0 0 0 0 0 0 125,000 0 0 0 125,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 0 0 125,000 0 0 0 125,000 Total 0 0 0 0 0 0 125,000 0 0 0 125,000 Produced Using Plan-It CIP Software Carriage Station Park Play Equipment - Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-036 Project Name Carriage Station Park Play Equipment - Replacement Department Parks and Recreation Category Park Improvements Priority 5 Future Consideration Status Active Useful Life 25 years Description Replace the 2000 play set. Justification End of useful life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 250,000 0 0 0 0 0 0 0 250,000 Total 0 0 250,000 0 0 0 0 0 0 0 250,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 250,000 0 0 0 0 0 0 0 250,000 Total 0 0 250,000 0 0 0 0 0 0 0 250,000 Produced Using Plan-It CIP Software Trail Additions 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-038 Project Name Trail Additions Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 3 Important Status Active Useful Life 25 years Description Potential trail connections between developments along Hudson Blvd and the trail connection along Manning Ave from Cty 14 south to the railroad track. Justification Trail would address the following community needs-Deliver students safely to school, bring people to our parks, provide safe recreation, trail diversity and bring people to the downtown. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 78,000 0 0 0 0 0 0 0 0 78,000 Total 0 78,000 0 0 0 0 0 0 0 0 78,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 78,000 0 0 0 0 0 0 0 0 78,000 Total 0 78,000 0 0 0 0 0 0 0 0 78,000 Produced Using Plan-It CIP Software Lions Park Playground Equipment Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-039 Project Name Lions Park Playground Equipment Replacement Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 25 years Description Replacement of playground equipment. Justification Playset installed in 2000 has exceeded the expected life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 275,000 0 0 0 0 0 0 0 0 0 275,000 Total 275,000 0 0 0 0 0 0 0 0 0 275,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)275,000 0 0 0 0 0 0 0 0 0 275,000 Total 275,000 0 0 0 0 0 0 0 0 0 275,000 Produced Using Plan-It CIP Software Court Resurfacing 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-040 Project Name Court Resurfacing Department Parks and Recreation Category Park Improvements Priority 2 Very Important Status Active Useful Life 10 years Description Resurface the playing surfaces at Demontreville, Carriage Station and Tablyn basketball courts. Justification Seal existing basketball courts playing surface and lining. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 30,000 0 0 0 0 0 0 0 0 0 30,000 Total 30,000 0 0 0 0 0 0 0 0 0 30,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)30,000 0 0 0 0 0 0 0 0 0 30,000 Total 30,000 0 0 0 0 0 0 0 0 0 30,000 Produced Using Plan-It CIP Software Lions Park Concession Stand & SW Parking Lot Pavin 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-043 Project Name Lions Park Concession Stand & SW Parking Lot Pavin Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 20 years Description Building updates or replacement - upgrade concession stand including update bathrooms and kitchen area to ADA standards. External bathroom access, small storage area for field tools, supplies and equipment. Pave the south west parking area Justification Extend life of building and updating 20 plus year old interior and make ADA accessible. Some funding potentially from the lions ball field sign advertising fund, ROTORY and LE Baseball Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 350,000 0 0 0 0 0 0 0 0 350,000 Total 0 350,000 0 0 0 0 0 0 0 0 350,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 350,000 0 0 0 0 0 0 0 0 350,000 Total 0 350,000 0 0 0 0 0 0 0 0 350,000 Budget Impact 04/20/2025 - Parks Commission recommendation to increase to $300,000 due to increased building costs Produced Using Plan-It CIP Software Skate Park 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-044 Project Name Skate Park Department Parks and Recreation Category Park Improvements Priority 5 Future Consideration Status Active Useful Life 25 years Description Create skate park within park system to include opportunities for BMX. Justification New opportunity for teenagers within city. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 150,000 0 0 0 0 0 0 150,000 Total 0 0 0 150,000 0 0 0 0 0 0 150,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 150,000 0 0 0 0 0 0 150,000 Total 0 0 0 150,000 0 0 0 0 0 0 150,000 Produced Using Plan-It CIP Software Outdoor Fitness Equipment 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-045 Project Name Outdoor Fitness Equipment Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 25 years Description Add fitness equipment to amenities within park system. Justification Additional fitness equipment to be added to park system or along trail based off interest in fitness park. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 30,000 0 0 0 0 0 0 30,000 Total 0 0 0 30,000 0 0 0 0 0 0 30,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 30,000 0 0 0 0 0 0 30,000 Total 0 0 0 30,000 0 0 0 0 0 0 30,000 Produced Using Plan-It CIP Software Outdoor Fitness Park 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-046 Project Name Outdoor Fitness Park Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 25 years Description Create an outdoor fitness park as an addition to or replacement of a parks play set. Justification Diversity in the city park play equipment, intended use for kids and adults. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 30,000 0 0 0 0 0 0 30,000 Total 0 0 0 30,000 0 0 0 0 0 0 30,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 30,000 0 0 0 0 0 0 30,000 Total 0 0 0 30,000 0 0 0 0 0 0 30,000 Produced Using Plan-It CIP Software Disk Golf 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-047 Project Name Disk Golf Department Parks and Recreation Category Park Improvements Priority 5 Future Consideration Status Active Useful Life 25 years Description Create an outdoor disk golf course within the park system. Justification Continue to search for possible location of disk golf within the park system Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 30,000 0 0 0 0 0 0 30,000 Total 0 0 0 30,000 0 0 0 0 0 0 30,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 30,000 0 0 0 0 0 0 30,000 Total 0 0 0 30,000 0 0 0 0 0 0 30,000 Produced Using Plan-It CIP Software Central Play Complex 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-048 Project Name Central Play Complex Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 25 years Description Identify area to create a central play complex to include a large play structure Justification Create a central park to include play structure and shelter for multi family gatherings Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 300,000 0 0 0 0 0 0 300,000 Total 0 0 0 300,000 0 0 0 0 0 0 300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 300,000 0 0 0 0 0 0 300,000 Total 0 0 0 300,000 0 0 0 0 0 0 300,000 Produced Using Plan-It CIP Software Court Resurfacing 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-050 Project Name Court Resurfacing Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 3 Important Status Active Useful Life 7 years Description Resurface playing courts (Tablyn & Pebble Parks) Justification Resurfacing courts every 7 years to increase lifespan, improve safety and aesthetic appeal Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 30,000 0 0 0 0 30,000 Total 0 0 0 0 0 30,000 0 0 0 0 30,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 0 30,000 0 0 0 0 30,000 Total 0 0 0 0 0 30,000 0 0 0 0 30,000 Produced Using Plan-It CIP Software Trail Connection 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-051 Project Name Trail Connection Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description Acquire easement or land to construct a trail connection from Wildflower to Tana Ridge Justification Trail connectivity Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 200,000 0 0 0 0 0 0 200,000 Total 0 0 0 200,000 0 0 0 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 200,000 0 0 0 0 0 0 200,000 Total 0 0 0 200,000 0 0 0 0 0 0 200,000 Produced Using Plan-It CIP Software Park Sign Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-052 Project Name Park Sign Replacement Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description Redesign park entrance signs for all city parks Justification Replace 20 year old signs. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 225,000 0 0 0 0 0 225,000 Total 0 0 0 0 225,000 0 0 0 0 0 225,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 225,000 0 0 0 0 0 225,000 Total 0 0 0 0 225,000 0 0 0 0 0 225,000 Produced Using Plan-It CIP Software Multisport Complex Amenities 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-053 Project Name Multisport Complex Amenities Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Description Build baseball and/or multi sport fields at sports facility Justification Adding additional amenities to sports complex Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 1,000,000 0 0 0 0 0 0 1,000,000 Total 0 0 0 1,000,000 0 0 0 0 0 0 1,000,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 1,000,000 0 0 0 0 0 0 1,000,000 Total 0 0 0 1,000,000 0 0 0 0 0 0 1,000,000 Produced Using Plan-It CIP Software Invasive Species Management 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-054 Project Name Invasive Species Management Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active - Revised from Prior CIP Description Conduct assessment or management of invasive species within Sunfish Lake Park or park system Justification Match funding Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 25,000 0 0 0 0 0 25,000 Total 0 0 0 0 25,000 0 0 0 0 0 25,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 25,000 0 0 0 0 0 25,000 Total 0 0 0 0 25,000 0 0 0 0 0 25,000 Produced Using Plan-It CIP Software New Park Pavilion 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-055 Project Name New Park Pavilion Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description Construct new park pavilion (location to be determined) Justification Provide means of shade and an area to congregate. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 80,000 0 0 0 0 0 0 0 0 0 80,000 Total 80,000 0 0 0 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)80,000 0 0 0 0 0 0 0 0 0 80,000 Total 80,000 0 0 0 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software New Park Pavilion 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-056 Project Name New Park Pavilion Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description New park pavilion (location to be determined) Justification Provide means of shade and an area to congregate Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 80,000 0 0 0 0 0 0 0 0 80,000 Total 0 80,000 0 0 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 80,000 0 0 0 0 0 0 0 0 80,000 Total 0 80,000 0 0 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software New Park Pavilion 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-057 Project Name New Park Pavilion Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description New park pavilion (location to be determined) Justification Provide means of shade and an area to congregate Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 80,000 0 0 0 0 0 0 0 80,000 Total 0 0 80,000 0 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 80,000 0 0 0 0 0 0 0 80,000 Total 0 0 80,000 0 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software New Park Pavilion 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-058 Project Name New Park Pavilion Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description New park pavilion (location to be determined) Justification Provide means of shade and an area to congregate Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 80,000 0 0 0 0 0 0 80,000 Total 0 0 0 80,000 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 80,000 0 0 0 0 0 0 80,000 Total 0 0 0 80,000 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software New Park Pavilion 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-059 Project Name New Park Pavilion Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 4 Less Important Status Active Useful Life 20 years Description New park pavilion (location to be determined) Justification Provide means of shade and an area to congregate Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 80,000 0 0 0 0 0 80,000 Total 0 0 0 0 80,000 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 0 80,000 0 0 0 0 0 80,000 Total 0 0 0 0 80,000 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software Elmo's Pup Park Parking Lot and Trail Paving 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-060 Project Name Elmo's Pup Park Parking Lot and Trail Paving Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 3 Important Status New Recommendation Useful Life 20 years Description Pave the Elmo's Pup Park parking lot and a trail through the unleashing area to the trail head and 1/2 the cost to mill and overlay the shared driveway Justification We will be reconstructing the driveway and Jamaca public works building parking lot in 2026- coordinating both together would be most cost effective and efficient. Paving the trail through the unleashing area to the trail head will help keep this highly used trail section firm and dry. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Unassigned 50,000 0 0 0 0 0 0 0 0 0 50,000 Total 50,000 0 0 0 0 0 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)50,000 0 0 0 0 0 0 0 0 0 50,000 Total 50,000 0 0 0 0 0 0 0 0 0 50,000 Produced Using Plan-It CIP Software Lions Court & Ice Rink Surface Replacement 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-061 Project Name Lions Court & Ice Rink Surface Replacement Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 2 Very Important Status New Recommendation Useful Life 7 years Description Contract out the Removal of a section of fence, the asphalt, plug the drain, raise and crown the base, paving, surfacing and lining of the courts- potential new net post sleeves could be needed. Remove the Drinking fountain and extend water service to the rink edge for flooding. Justification End of life- deterioration safety trip hazard The drain created challenges making ice with warmer air coming up through the drain system. The plan is to remove the drain and crown the pavement to shed the water to the outside. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 50,000 0 0 0 0 0 0 0 0 0 50,000 Total 50,000 0 0 0 0 0 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)50,000 0 0 0 0 0 0 0 0 0 50,000 Total 50,000 0 0 0 0 0 0 0 0 0 50,000 Produced Using Plan-It CIP Software Limerick Village Area Park Dev 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-062 Project Name Limerick Village Area Park Dev Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 3 Important Status New Recommendation Useful Life 20 years Description Design and build out Limerick Village Development park Justification In 2024, Park Commission accepted land to build a park. Proposed park area is inside PMP search area. Consider shelter, playground, court or courts. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 400,000 0 0 0 0 0 0 400,000 Total 0 0 0 400,000 0 0 0 0 0 0 400,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 0 400,000 0 0 0 0 0 0 400,000 Total 0 0 0 400,000 0 0 0 0 0 0 400,000 Produced Using Plan-It CIP Software Lions Park Paving North lot & trails 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-063 Project Name Lions Park Paving North lot & trails Contact Public Works Director Department Parks and Recreation Category Park Improvements Priority 3 Important Status New Recommendation Useful Life 25 years Description Pave the north parking lot and construct ADA paved trails from north east corner to playset pickleball courts and to concession stand. Justification Combining the paving of the lot and trails with the 2026 playground and court resurface projects to minimize disruption over several years and receive better pricing. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 80,000 0 0 0 0 0 0 0 0 0 80,000 Total 80,000 0 0 0 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)80,000 0 0 0 0 0 0 0 0 0 80,000 Total 80,000 0 0 0 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software Central Greenway Regional Trail 2026 thru 2035 Parks - Detail Lake Elmo, MN Project #PR-069 Project Name Central Greenway Regional Trail Contact Engineer Department Parks and Recreation Category Park Improvements Priority 3 Important Status Active Useful Life 25 years Old Project Number PR-009 Description County Project Central Greenway Regional Trail beginning at CSAH 19 and I-94, traveling through Lake Elmo Park Reserve, east along Stillwater Bvld to Manning Ave and then north to TH36. 2023 potential segments include in front of Hagbergs and near Keats/CSAH 10 (if a road project is funded). Justification Trail would address the following community needs: -Deliver students safely to school -Bring people to our downtown -Bring people to our parks -Provide safe recreation -Trail Diversity-Provide feel of Lake Elmo -Omit need to bike down Hwy 5/CSAH 14 -Compatibility with public grant opportunities -Compatibility with private funding opportunities Feasibility of land acquisition will be a consideration Trail likely to be built in segments in conjunction with county road projects and as funding allows through Met Council or other state grants Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 520,000 0 0 0 0 0 0 0 520,000 Total 0 0 520,000 0 0 0 0 0 0 0 520,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Park Dedication Fund (404)0 0 520,000 0 0 0 0 0 0 0 520,000 Total 0 0 520,000 0 0 0 0 0 0 0 520,000 Budget Impact Additional trails to maintain-labor and materials for snow removal if desired by city Trail construction cost may be as high as $12 million. City would expect cost share with county as well as grants to offset costs. 2023 costs are for trail through new roundabout at CSAH 19 and CSAH 10 and trail extension abutting Hagebergs Future costs will be added as they are known Produced Using Plan-It CIP Software 2026 through 2035 Park Dedication Fund (404) - Funding Sources & Uses Lake Elmo, MN Source Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Park Dedication Fund (404) Beginning Balance 3,000,000 2,100,000 1,867,950 1,094,961 -669,555 79,645 49,645 -75,355 680,326 1,053,010 Revenues and Other Fund Sources Revenue Park Dedication 0 400,950 77,011 455,484 1,204,200 0 0 880,681 372,684 0 Total 0 400,950 77,011 455,484 1,204,200 0 0 880,681 372,684 0 Other Fund Sources Total Revenues and Other Fund Sources 0 400,950 77,011 455,484 1,204,200 0 0 880,681 372,684 0 Total Funds available 3,000,000 2,500,950 1,944,961 1,550,445 534,645 79,645 49,645 805,326 1,053,010 1,053,010 Expenditures and Uses Capital Projects & Equipment Parks and Recreation Tana Ridge Park Play Equipment - Replacement PR-028 0 0 0 0 125,000 0 0 0 0 0 Tablyn Park Play Equipment - Replacement PR-029 210,000 0 0 0 0 0 0 0 0 0 Stonegate Park Play Equipment - Replacement PR-030 0 125,000 0 0 0 0 0 0 0 0 Reid Park Play Equipment - Replacement PR-031 0 0 0 0 0 0 0 125,000 0 0 Ridge Park Play Equipment - Replacement PR-032 125,000 0 0 0 0 0 0 0 0 0 Hidden Knoll Park Play Equipment - Replacement PR-034 0 0 0 0 0 0 125,000 0 0 0 Carriage Station Park Play Equipment - Replacement PR-036 0 0 250,000 0 0 0 0 0 0 0 Trail Additions PR-038 0 78,000 0 0 0 0 0 0 0 0 Lions Park Playground Equipment Replacement PR-039 275,000 0 0 0 0 0 0 0 0 0 Court Resurfacing PR-040 30,000 0 0 0 0 0 0 0 0 0 Lions Park Concession Stand & SW Parking Lot Pavin PR-043 0 350,000 0 0 0 0 0 0 0 0 Skate Park PR-044 0 0 0 150,000 0 0 0 0 0 0 Outdoor Fitness Equipment PR-045 0 0 0 30,000 0 0 0 0 0 0 Produced Using Plan-It CIP Software Page 1 / 2 Outdoor Fitness Park PR-046 0 0 0 30,000 0 0 0 0 0 0 Disk Golf PR-047 0 0 0 30,000 0 0 0 0 0 0 Central Play Complex PR-048 0 0 0 300,000 0 0 0 0 0 0 Court Resurfacing PR-050 0 0 0 0 0 30,000 0 0 0 0 Trail Connection PR-051 0 0 0 200,000 0 0 0 0 0 0 Park Sign Replacement PR-052 0 0 0 0 225,000 0 0 0 0 0 Multisport Complex Amenities PR-053 0 0 0 1,000,000 0 0 0 0 0 0 Invasive Species Management PR-054 0 0 0 0 25,000 0 0 0 0 0 New Park Pavilion PR-055 80,000 0 0 0 0 0 0 0 0 0 New Park Pavilion PR-056 0 80,000 0 0 0 0 0 0 0 0 New Park Pavilion PR-057 0 0 80,000 0 0 0 0 0 0 0 New Park Pavilion PR-058 0 0 0 80,000 0 0 0 0 0 0 New Park Pavilion PR-059 0 0 0 0 80,000 0 0 0 0 0 Elmo's Pup Park Parking Lot and Trail Paving PR-060 50,000 0 0 0 0 0 0 0 0 0 Lions Court & Ice Rink Surface Replacement PR-061 50,000 0 0 0 0 0 0 0 0 0 Limerick Village Area Park Dev PR-062 0 0 0 400,000 0 0 0 0 0 0 Lions Park Paving North lot & trails PR-063 80,000 0 0 0 0 0 0 0 0 0 Central Greenway Regional Trail PR-069 0 0 520,000 0 0 0 0 0 0 0 Total 900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 0 0 Other Uses Total Expenditures and Uses 900,000 633,000 850,000 2,220,000 455,000 30,000 125,000 125,000 0 0 Change in Fund Balance -900,000 -232,050 -772,989 -1,764,516 749,200 -30,000 -125,000 755,681 372,684 0 Ending Balance 2,100,000 1,867,950 1,094,961 -669,555 79,645 49,645 -75,355 680,326 1,053,010 1,053,010 Source Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Produced Using Plan-It CIP Software Page 2 / 2 2026 through 2035 Infrastructure - Streets - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Public Works Department Replace City Entrance Signs PW-094 100,000 100,000 Street Light Replacements PW-099 100,000 100,000 200,000 2026 Street Improvements PW-101 2,740,000 2,740,000 2027 Street Improvements PW-102 2,900,000 2,900,000 2028 Street Improvements PW-103 2,800,000 2,800,000 2029 Street Improvements PW-104 3,300,000 3,300,000 2030 Street Improvements PW-105 2,800,000 2,800,000 2031 Street Improvements PW-106 2,900,000 2,900,000 2032 Street Improvements PW-107 1,600,000 1,600,000 2033 Street Improvements PW-108 2,300,000 2,300,000 2034 Street Improvements PW-109 1,900,000 1,900,000 2035 Street Improvements PW-110 3,500,000 3,500,000 Hudson Blvd Improvements - Vahli-Hi to Bus Fac.PW-121 850,000 850,000 Hudson Blvd Improvements - Keats to Kramer Lake Ov PW-122 2,100,000 2,100,000 TH36-Lake Elmo Ave (CSAH 17) Imp PW-125 2,500,000 2,500,000 5,000,000 Manning/Hudson Stoplight PW-127 300,000 300,000 Ideal Ave (CSAH 13)-Phase 3- CSAH 14 to CSAH 6 PW-128 800,000 800,000 CSAH 14 - Klondike to 39th PW-129 50,000 50,000 CSAH 17 Imp - CSAH 14 to 43rd St PW-130 100,000 100,000 Lake Elmo Ave (CSAH 17) & 39th St N Traffic Signal PW-131 500,000 500,000 CSAH 6/Inwood Signal Improvements PW-132 500,000 500,000 CSAH 10 / CSAH 17 Roundabout PW-133 600,000 600,000 CSAH 15 - Manning Imp -43rd St to 58th St PW-138 800,000 800,000 CSAH 10 / CSAH 19 Roundabout PW-140 500,000 500,000 45TH - Julep, etc. (Lake Jane Trail to Lake Elmo)PW-141 1,100,000 1,100,000 Demontreville Trail (TH36 to 50th Street)PW-142 2,800,000 2,800,000 Produced Using Plan-It CIP Software Page 1 / 2 KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE)PW-143 1,100,000 1,100,000 Public Works Department Total 5,640,000 6,650,000 5,600,000 5,050,000 4,100,000 3,400,000 2,700,000 2,800,000 4,700,000 3,500,000 44,140,000 Bond Proceeds - Assessment Funded 822,000 870,000 840,000 1,245,000 840,000 870,000 480,000 690,000 570,000 1,050,000 8,277,000 Bond Proceeds - Tax Levy 3,198,800 3,511,000 2,648,000 1,989,000 1,400,000 1,363,000 704,000 943,000 722,000 1,225,000 17,703,800 General Fund 100,000 100,000 Infrastructure Reserve Fund (409)1,619,200 2,269,000 2,112,000 1,716,000 1,860,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 18,059,200 Source Grand Total 5,640,000 6,650,000 5,600,000 5,050,000 4,100,000 3,400,000 2,700,000 2,800,000 4,700,000 3,500,000 44,140,000 GRAND TOTAL 5,640,000 6,650,000 5,600,000 5,050,000 4,100,000 3,400,000 2,700,000 2,800,000 4,700,000 3,500,000 44,140,000 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software Page 2 / 2 2026 through 2035 Infrastructure - Water - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Department 2026 Street & Utility Improvements - Water portion W-101 300,000 300,000 2028 Street & Utility Improvements - Water portion W-103 150,000 150,000 2029 Street Improvements W-104 150,000 150,000 2031 Street & Utility Improvements - Water portion W-106 650,000 650,000 2032 Street & Utility Improvements - Water portion W-107 130,000 130,000 5th St N - Keats to Lake Elmo Ave - Water Portion W-124 1,700,000 1,700,000 Hudson Blvd - Trunk Watermain Extension W-122 1,800,000 1,800,000 Stillwater Blvd (CSAH 14) Watermain Improvement W-123 1,500,000 1,500,000 T2 - Tower 2 - Ideal Ave W-012 800,000 800,000 T4 - Tower 4 - Inwood Ave W-014 800,000 800,000 TP1 - Treatment Plant 1 W-041 24,500,000 24,500,000 49,000,000 Trunk Watermain Extensions W-130 1,500,000 1,500,000 3,000,000 Village East Trunk Watermain & PRV W-120 230,000 230,000 Watermain Oversizing W-160 127,828 190,000 100,000 50,000 467,828 WL2 - Well 2 - 55th St W-017 65,000 65,000 WL4 - Well 4 - 50th St W-019 60,000 60,000 WL5 - Well 5 - Lily Ave W-020 50,000 50,000 WL7 - Well 7 (or 3) - Test Well & Site Acquisition W-022 750,000 750,000 Water Department Total 26,427,828 25,670,000 2,850,000 1,650,000 1,600,000 2,410,000 130,000 865,000 0 0 61,602,828 Grants/Donation 24,500,000 24,500,000 49,000,000 Water Fund 1,927,828 1,170,000 2,850,000 1,650,000 1,600,000 2,410,000 130,000 865,000 12,602,828 Source Grand Total 26,427,828 25,670,000 2,850,000 1,650,000 1,600,000 2,410,000 130,000 865,000 0 0 61,602,828 Produced Using Plan-It CIP Software GRAND TOTAL 26,427,828 25,670,000 2,850,000 1,650,000 1,600,000 2,410,000 130,000 865,000 0 0 61,602,828 Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Produced Using Plan-It CIP Software 2026 through 2035 Infrastructure - Sewer - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Department 2028 Street Improvements-Sewer Portion S-103 1,000,000 1,000,000 2030 Street Improvements- Sewer portion S-105 2,135,000 2,135,000 LS2 - Lift Station 2 - Keats Ave S-012 150,000 150,000 LS3 - Lift Station 3 - Lisbon Ave S-013 200,000 200,000 Sewer Oversizing S-120 100,000 200,000 50,000 350,000 Sewer Oversizing for Sect 16 Extension S-034 200,000 200,000 Sewer Department Total 0 300,000 1,200,000 0 2,185,000 0 0 0 0 350,000 4,035,000 Bond Proceeds - Assessment Funded 1,000,000 2,135,000 3,135,000 Sewer Fund 300,000 200,000 50,000 350,000 900,000 Source Grand Total 0 300,000 1,200,000 0 2,185,000 0 0 0 0 350,000 4,035,000 GRAND TOTAL 0 300,000 1,200,000 0 2,185,000 0 0 0 0 350,000 4,035,000 Produced Using Plan-It CIP Software 2026 through 2035 Infrastructure - Stormwater - Summary Lake Elmo, MN Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Department Future Unidentified Stormwater Projects SW-TBD 50,000 50,000 50,000 50,000 50,000 50,000 50,000 350,000 Phase 2 Regional Drainage Impr. - Northstar Pond SW-001 285,405 285,405 Phase 3 Regional Drainage Impr - Lions Park Pond SW-002 575,000 575,000 Stormwater Reuse - Development Irrigation Systems SW-003 40,000 40,000 80,000 Stormwater Reuse - Irrigation Systems SW-005 40,000 80,000 40,000 160,000 Stormwater Reuse - Lions & VFW Park Irrigation SW-004 80,000 80,000 Storm Water Department Total 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 0 0 1,530,405 Storm Water Fund 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 1,530,405 Source Grand Total 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 0 0 1,530,405 GRAND TOTAL 325,405 130,000 705,000 170,000 50,000 50,000 50,000 50,000 0 0 1,530,405 Produced Using Plan-It CIP Software Replace City Entrance Signs 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-094 Project Name Replace City Entrance Signs Contact Public Works Director Department Public Works Department Category Street Reconstruction Priority 4 Less Important Status New Recommendation Useful Life 25 years Description Replace City Entrance sign at Keats/5th and Cty 14/klondike, consider moving the cty 14/klondike sign to Cty 14/Ideal. Also consider adding two new city entrance signs at LE Ave/36 and Cty 14/Manning Justification The two existing signs are fading and no longer appealing Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Unassigned 0 0 0 100,000 0 0 0 0 0 0 100,000 Total 0 0 0 100,000 0 0 0 0 0 0 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total General Fund 0 0 0 100,000 0 0 0 0 0 0 100,000 Total 0 0 0 100,000 0 0 0 0 0 0 100,000 Produced Using Plan-It CIP Software Page 1 / 27 Street Light Replacements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-099 Project Name Street Light Replacements Contact Public Works Director Department Public Works Department Category Street Reconstruction Priority 3 Important Status New Recommendation Useful Life 25 years Description The initial prepaid streetlight program with Xcel covers maintenance for 25 years. The estimated life of a street light and underground wiring is 25-30 years. The city may choose to replace fixtures and wiring via Xcel's Prepaid program, which would again maintain the system for another 25 years. Estimated replacement is currently set at $10,000 per fixture, but additional work will need to be done to obtain final costs. A total of $3,200,000 (in 2025 dollars) is needed over the next 25 years, an average of approximately $125,000 per year. Additional work is needed to determine final costs and needs, but staff wanted to add a placeholder and get the conversation regarding street lights started. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Other 100,000 100,000 0 0 0 0 0 0 0 0 200,000 Total 100,000 100,000 0 0 0 0 0 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)100,000 100,000 0 0 0 0 0 0 0 0 200,000 Total 100,000 100,000 0 0 0 0 0 0 0 0 200,000 Produced Using Plan-It CIP Software Page 2 / 27 2026 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-101 Project Name 2026 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-042 Description Annual street program: Street Improvements (RECLAIM) for the Lake Elmo Heights subdivision, Innsdale CDS, and Inwood CDS (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 2,740,000 0 0 0 0 0 0 0 0 0 2,740,000 Total 2,740,000 0 0 0 0 0 0 0 0 0 2,740,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 1,698,800 0 0 0 0 0 0 0 0 0 1,698,800 Bond Proceeds - Assessment Funded 822,000 0 0 0 0 0 0 0 0 0 822,000 Infrastructure Reserve Fund (409)219,200 0 0 0 0 0 0 0 0 0 219,200 Total 2,740,000 0 0 0 0 0 0 0 0 0 2,740,000 Produced Using Plan-It CIP Software Page 3 / 27 2027 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-102 Project Name 2027 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-055 Description Annual street program: Street Improvements (RECON) for OACE Acres: Hidden Bay Tr Birchwood Cherrywood Windbreak Jack Pine Deer Pond (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 2,900,000 0 0 0 0 0 0 0 0 2,900,000 Total 0 2,900,000 0 0 0 0 0 0 0 0 2,900,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 1,711,000 0 0 0 0 0 0 0 0 1,711,000 Bond Proceeds - Assessment Funded 0 870,000 0 0 0 0 0 0 0 0 870,000 Infrastructure Reserve Fund (409)0 319,000 0 0 0 0 0 0 0 0 319,000 Total 0 2,900,000 0 0 0 0 0 0 0 0 2,900,000 Produced Using Plan-It CIP Software Page 4 / 27 2028 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-103 Project Name 2028 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-056 Description Annual street program: Street Improvements (RECLAIM) for Tapestry at Charlotte's Grove (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 2,800,000 0 0 0 0 0 0 0 2,800,000 Total 0 0 2,800,000 0 0 0 0 0 0 0 2,800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 1,568,000 0 0 0 0 0 0 0 1,568,000 Bond Proceeds - Assessment Funded 0 0 840,000 0 0 0 0 0 0 0 840,000 Infrastructure Reserve Fund (409)0 0 392,000 0 0 0 0 0 0 0 392,000 Total 0 0 2,800,000 0 0 0 0 0 0 0 2,800,000 Produced Using Plan-It CIP Software Page 5 / 27 2029 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-104 Project Name 2029 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-068 Description Annual street program: Street Improvements (RECON) for St. Croix's Sanctuary. Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 3,300,000 0 0 0 0 0 0 3,300,000 Total 0 0 0 3,300,000 0 0 0 0 0 0 3,300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 1,749,000 0 0 0 0 0 0 1,749,000 Bond Proceeds - Assessment Funded 0 0 0 990,000 0 0 0 0 0 0 990,000 Infrastructure Reserve Fund (409)0 0 0 561,000 0 0 0 0 0 0 561,000 Total 0 0 0 3,300,000 0 0 0 0 0 0 3,300,000 Produced Using Plan-It CIP Software Page 6 / 27 2030 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-105 Project Name 2030 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-070 Description Annual street program: Street Improvements for 50th Street, Hill Trail, and Sunfish Ponds (RECON with Low Pressure sewer ext. to Oakdale) Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 2,800,000 0 0 0 0 0 2,800,000 Total 0 0 0 0 2,800,000 0 0 0 0 0 2,800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 0 1,400,000 0 0 0 0 0 1,400,000 Bond Proceeds - Assessment Funded 0 0 0 0 840,000 0 0 0 0 0 840,000 Infrastructure Reserve Fund (409)0 0 0 0 560,000 0 0 0 0 0 560,000 Total 0 0 0 0 2,800,000 0 0 0 0 0 2,800,000 Produced Using Plan-It CIP Software Page 7 / 27 2031 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-106 Project Name 2031 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-075 Description Annual street program: Street Improvements for Discover Crossing and Hilltop subdivision (RECLAIM) and 36th/37th Street/Irwin Ave (RECON) (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 2,900,000 0 0 0 0 2,900,000 Total 0 0 0 0 0 2,900,000 0 0 0 0 2,900,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 0 0 1,363,000 0 0 0 0 1,363,000 Bond Proceeds - Assessment Funded 0 0 0 0 0 870,000 0 0 0 0 870,000 Infrastructure Reserve Fund (409)0 0 0 0 0 667,000 0 0 0 0 667,000 Total 0 0 0 0 0 2,900,000 0 0 0 0 2,900,000 Produced Using Plan-It CIP Software Page 8 / 27 2032 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-107 Project Name 2032 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-080 Description Annual street program: Street Improvements (Reclaim) for Tablyn Park subdivision (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 1,600,000 0 0 0 1,600,000 Total 0 0 0 0 0 0 1,600,000 0 0 0 1,600,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 0 0 0 704,000 0 0 0 704,000 Bond Proceeds - Assessment Funded 0 0 0 0 0 0 480,000 0 0 0 480,000 Infrastructure Reserve Fund (409)0 0 0 0 0 0 416,000 0 0 0 416,000 Total 0 0 0 0 0 0 1,600,000 0 0 0 1,600,000 Produced Using Plan-It CIP Software Page 9 / 27 2033 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-108 Project Name 2033 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number PW-084 Description Annual street program: Street Improvements (Reclaim) for Tartan Meadows, Forest, and 10th St Ct (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 2,300,000 0 0 2,300,000 Total 0 0 0 0 0 0 0 2,300,000 0 0 2,300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 0 0 0 0 943,000 0 0 943,000 Bond Proceeds - Assessment Funded 0 0 0 0 0 0 0 690,000 0 0 690,000 Infrastructure Reserve Fund (409)0 0 0 0 0 0 0 667,000 0 0 667,000 Total 0 0 0 0 0 0 0 2,300,000 0 0 2,300,000 Produced Using Plan-It CIP Software Page 10 / 27 2034 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-109 Project Name 2034 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Description Annual street program: Street Improvements Jane Rd (west of Jamaca), Jane Cir, 53rd St, and Isle Ave (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 1,900,000 0 1,900,000 Total 0 0 0 0 0 0 0 0 1,900,000 0 1,900,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 0 0 0 0 0 722,000 0 722,000 Infrastructure Reserve Fund (409)0 0 0 0 0 0 0 0 608,000 0 608,000 Bond Proceeds - Assessment Funded 0 0 0 0 0 0 0 0 570,000 0 570,000 Total 0 0 0 0 0 0 0 0 1,900,000 0 1,900,000 Produced Using Plan-It CIP Software Page 11 / 27 2035 Street Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-110 Project Name 2035 Street Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status New Recommendation Useful Life 25 years Description Annual street program: Street Improvements for DeMontreville-Highlands (30% assessed). Justification Location is determined by the Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 3,500,000 3,500,000 Total 0 0 0 0 0 0 0 0 0 3,500,000 3,500,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 0 0 0 0 0 0 0 0 1,225,000 1,225,000 Infrastructure Reserve Fund (409)0 0 0 0 0 0 0 0 0 1,225,000 1,225,000 Bond Proceeds - Assessment Funded 0 0 0 0 0 0 0 0 0 1,050,000 1,050,000 Total 0 0 0 0 0 0 0 0 0 3,500,000 3,500,000 Produced Using Plan-It CIP Software Page 12 / 27 Hudson Blvd Improvements - Vahli- Hi to Bus Fac. 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-121 Project Name Hudson Blvd Improvements - Vahli-Hi to Bus Fac. Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-079 Description MSA Route Reconstruction of gap segments along Hudson Boulevard to improve the roadway to the adopted Hudson Boulevard design standards with pedestrian trail. Gap segments are portions of the roadway not being improved as part of ongoing or upcoming development projects. 2025 Segment (Vahli-Hi to Bus Facility). Trail Connection Justification Pavement section nearing or beyond useful life. Improvements have been deferred to extent possible to allow for development paid upgrades along some segments. Gap segments to be addressed to create completed project and complete trail connections. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 850,000 0 0 0 0 0 0 850,000 Total 0 0 0 850,000 0 0 0 0 0 0 850,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 595,000 0 0 0 0 0 0 595,000 Bond Proceeds - Assessment Funded 0 0 0 255,000 0 0 0 0 0 0 255,000 Total 0 0 0 850,000 0 0 0 0 0 0 850,000 Produced Using Plan-It CIP Software Page 13 / 27 Hudson Blvd Improvements - Keats to Kramer Lake Ov 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-122 Project Name Hudson Blvd Improvements - Keats to Kramer Lake Ov Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number PW-079 Description MSA Route Reconstruction of gap segments along Hudson Boulevard to improve the roadway to the adopted Hudson Boulevard design standards with pedestrian trail. Gap segments are portions of the roadway not being improved as part of ongoing or upcoming development projects. 2028 Segment - Keats to Kramer Lake Overlook Justification Pavement section nearing or beyond useful life. Improvements have been deferred to extent possible to allow for development paid upgrades along some segments. Gap segments to be addressed to create completed project and complete trail connections. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 2,100,000 0 0 0 0 0 0 0 2,100,000 Total 0 0 2,100,000 0 0 0 0 0 0 0 2,100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 1,260,000 0 0 0 0 0 0 0 1,260,000 Bond Proceeds - Tax Levy 0 0 840,000 0 0 0 0 0 0 0 840,000 Total 0 0 2,100,000 0 0 0 0 0 0 0 2,100,000 Produced Using Plan-It CIP Software Page 14 / 27 TH36- Lake Elmo Ave (CSAH 17) Imp 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-125 Project Name TH36-Lake Elmo Ave (CSAH 17) Imp Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active Useful Life 25 years Old Project Number PW-074 Description RB-2674 COUNTY PROJECT / COST SHARE Grade separated interchange improvements at Lake Elmo Ave(CSAH 17) and TH 36. (includes South Frontage Road (Keats to Lake Elmo Ave) Cost Sharing Agreement Pending. City Funding strategy to be reassessed in Summer 2026. Justification County Improvement project with City cost participation requirement. Need a cost estimate determined by Washington County. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 2,500,000 2,500,000 0 0 0 0 0 0 0 0 5,000,000 Total 2,500,000 2,500,000 0 0 0 0 0 0 0 0 5,000,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 1,500,000 1,250,000 0 0 0 0 0 0 0 0 2,750,000 Infrastructure Reserve Fund (409)1,000,000 1,250,000 0 0 0 0 0 0 0 0 2,250,000 Total 2,500,000 2,500,000 0 0 0 0 0 0 0 0 5,000,000 Produced Using Plan-It CIP Software Page 15 / 27 Manning/Hudson Stoplight 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-127 Project Name Manning/Hudson Stoplight Contact Engineer Department Public Works Department Category Street Construction Priority 2 Very Important Status Active Useful Life 25 years Old Project Number PW-067 Description RB-2201 COUNTY PROJECT / COST SHARE MANNING AVENUE (CSAH 15)/HUDSON BLVD SIGNAL IMPROVEMENTS (Developer driven Project -Limerick Village) Traffic Signal to be installed at intersection when Hudson Blvd is realigned with development. Justification County Improvement project with City cost participation requirement. Need determined by Washington County. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 300,000 0 0 0 0 0 0 0 0 0 300,000 Total 300,000 0 0 0 0 0 0 0 0 0 300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)300,000 0 0 0 0 0 0 0 0 0 300,000 Total 300,000 0 0 0 0 0 0 0 0 0 300,000 Budget Impact Funding from Four Corners 1st Addition Produced Using Plan-It CIP Software Page 16 / 27 Ideal Ave (CSAH 13)- Phase 3- CSAH 14 to CSAH 6 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-128 Project Name Ideal Ave (CSAH 13)-Phase 3- CSAH 14 to CSAH 6 Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active - Revised from Prior CIP Useful Life 20 years Old Project Number PW-053 Description RB-2645 CSAH 13 PHASE 4 (IDEAL AVENUE): CSAH 6 to CSAH 14 Cooperative project between Washington County, City of Oakdale and City of Lake Elmo per Washington County includes: Safety improvements including widening of shoulders, pavement improvement, turn lane and intersection improvements, pedestrian and non-motorized upgrades, and drainage improvements. Justification Amount is just a placeholder. County improvement project with City cost participation. Need determined by Washington County. Cost share with developer needed. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 800,000 0 0 0 0 0 0 800,000 Total 0 0 0 800,000 0 0 0 0 0 0 800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 560,000 0 0 0 0 0 0 560,000 Bond Proceeds - Tax Levy 0 0 0 240,000 0 0 0 0 0 0 240,000 Total 0 0 0 800,000 0 0 0 0 0 0 800,000 Produced Using Plan-It CIP Software Page 17 / 27 CSAH 14 - Klondike to 39th 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-129 Project Name CSAH 14 - Klondike to 39th Contact Engineer Department Public Works Department Category Street Construction Priority 5 Future Consideration Status Active - Revised from Prior CIP Useful Life 25 years Description Monitor County CIP status. RB-2702 CSAH 14 (LEPA/KLONDIKE AVENUE to 39TH STREET: County Planning / Design in 2027. Est. $50K. Timing of Construction TBD (Construction Amount is placeholder only.) Justification No County CIP schedule at this time Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Planning/Design 0 50,000 0 0 0 0 0 0 0 0 50,000 Total 0 50,000 0 0 0 0 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 50,000 0 0 0 0 0 0 0 0 50,000 Total 0 50,000 0 0 0 0 0 0 0 0 50,000 Produced Using Plan-It CIP Software Page 18 / 27 CSAH 17 Imp - CSAH 14 to 43rd St 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-130 Project Name CSAH 17 Imp - CSAH 14 to 43rd St Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status Active Useful Life 25 years Description RB-2819 CSAH 17 (CSAH 14 to CSAH 12): P/D only Monitor County CIP status. County Planning/Design in 2028 Amount TBD - current budget is only placeholder. Justification No County CIP schedule at this time Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Planning/Design 0 0 100,000 0 0 0 0 0 0 0 100,000 Total 0 0 100,000 0 0 0 0 0 0 0 100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 100,000 0 0 0 0 0 0 0 100,000 Total 0 0 100,000 0 0 0 0 0 0 0 100,000 Produced Using Plan-It CIP Software Page 19 / 27 Lake Elmo Ave (CSAH 17) & 39th St N Traffic Signal 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-131 Project Name Lake Elmo Ave (CSAH 17) & 39th St N Traffic Signal Contact Engineer Department Public Works Department Category Street Construction Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number PW-082 Description COUNTY PROJECT / COST SHARE Monitor County CIP status. County Planning/Design in 2028 Traffic signal to be installed at intersection when warrants are met. Justification Traffic signal to be installed to address higher traffic volumes from new developments. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 500,000 0 0 0 0 500,000 Total 0 0 0 0 0 500,000 0 0 0 0 500,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 0 0 500,000 0 0 0 0 500,000 Total 0 0 0 0 0 500,000 0 0 0 0 500,000 Produced Using Plan-It CIP Software Page 20 / 27 CSAH 6/Inwood Signal Improvements 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-132 Project Name CSAH 6/Inwood Signal Improvements Contact Engineer Department Public Works Department Category Street Construction Priority 4 Less Important Status Active Useful Life 25 years Old Project Number PW-031 Description COUNTY PROJECT / COST SHARE Signal to replace 3-All way stop Justification County improvement project with City cost participation requirement. Need determined by Washington County. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 500,000 0 0 500,000 Total 0 0 0 0 0 0 0 500,000 0 0 500,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 0 0 0 0 500,000 0 0 500,000 Total 0 0 0 0 0 0 0 500,000 0 0 500,000 Produced Using Plan-It CIP Software Page 21 / 27 CSAH 10 / CSAH 17 Roundabout 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-133 Project Name CSAH 10 / CSAH 17 Roundabout Contact Engineer Department Public Works Department Category Street Reconstruction Priority 2 Very Important Status Active - Revised from Prior CIP Useful Life 40 years Description RB-2808 County Project - Pending County CIP and design. Roundabout at the intersection of 10th St N (CSAH 10) and Lake Elmo Ave N (CSAH 17) due to expected increase in traffic with new school building in NW quadrant. Projected City cost share of 25% of project, of which a portion may be paid by school district due to their new building on that corner. Justification Amount is just a placeholder. County improvement project with City and possibly the new elementary school cost participation. Need determined by Washington County. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 600,000 0 0 0 0 0 0 0 600,000 Total 0 0 600,000 0 0 0 0 0 0 0 600,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 360,000 0 0 0 0 0 0 0 360,000 Bond Proceeds - Tax Levy 0 0 240,000 0 0 0 0 0 0 0 240,000 Total 0 0 600,000 0 0 0 0 0 0 0 600,000 Produced Using Plan-It CIP Software Page 22 / 27 CSAH 15 - Manning Imp - 43rd St to 58th St 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-138 Project Name CSAH 15 - Manning Imp -43rd St to 58th St Contact Engineer Department Public Works Department Category Street Construction Priority 5 Future Consideration Status Active - Revised from Prior CIP Useful Life 25 years Description RB-2830 COUNTY PROJECTS/CITY COST PARTICIPATION TBD CSAH 15 -MANNING AVENUE IMPROVEMENTS:43rd St to 58th St. Construction planned to start in 2030. Future 4-Lane Expansion TBD Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 800,000 0 0 0 0 0 800,000 Total 0 0 0 0 800,000 0 0 0 0 0 800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 0 800,000 0 0 0 0 0 800,000 Total 0 0 0 0 800,000 0 0 0 0 0 800,000 Produced Using Plan-It CIP Software Page 23 / 27 CSAH 10 / CSAH 19 Roundabout 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-140 Project Name CSAH 10 / CSAH 19 Roundabout Contact Engineer Department Public Works Department Category Street Reconstruction Priority 2 Very Important Status Active - Revised from Prior CIP Useful Life 40 years Description RB-2701 County Project - Pending County CIP and design. Roundabout at the intersection of 10th St N (CSAH 10) and Keats Ave (CSAH 19) due to expected increase in traffic with new school building in NW quadrant. Projected City cost share of project, of which a portion may be paid by school district due to their new building on that corner. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 500,000 0 0 0 0 0 500,000 Total 0 0 0 0 500,000 0 0 0 0 0 500,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 0 500,000 0 0 0 0 0 500,000 Total 0 0 0 0 500,000 0 0 0 0 0 500,000 Produced Using Plan-It CIP Software Page 24 / 27 45TH - Julep, etc. (Lake Jane Trail to Lake Elmo) 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-141 Project Name 45TH - Julep, etc. (Lake Jane Trail to Lake Elmo) Contact Engineer Department Public Works Department Category Street Construction Priority 4 Less Important Status New Recommendation Useful Life 25 years Description 45TH ST / JULEP AVE /47TH ST (Lake Jane Trai l to Keats Ave) Justification Collector roadway reclaim. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 1,100,000 0 0 0 0 0 0 0 0 1,100,000 Total 0 1,100,000 0 0 0 0 0 0 0 0 1,100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Tax Levy 0 550,000 0 0 0 0 0 0 0 0 550,000 Infrastructure Reserve Fund (409)0 550,000 0 0 0 0 0 0 0 0 550,000 Total 0 1,100,000 0 0 0 0 0 0 0 0 1,100,000 Produced Using Plan-It CIP Software Page 25 / 27 Demontreville Trail (TH36 to 50th Street) 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-142 Project Name Demontreville Trail (TH36 to 50th Street) Contact Engineer Department Public Works Department Category Street Construction Priority 3 Important Status New Recommendation Useful Life 40 years Old Project Number PW-083 Description Reclaimed in 2011 (Count Rd Turnback) Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 2,800,000 0 2,800,000 Total 0 0 0 0 0 0 0 0 2,800,000 0 2,800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 0 0 0 0 0 2,800,000 0 2,800,000 Total 0 0 0 0 0 0 0 0 2,800,000 0 2,800,000 Produced Using Plan-It CIP Software Page 26 / 27 KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE) 2026 thru 2035 Infrastructure - Streets - Detail Lake Elmo, MN Project #PW-143 Project Name KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE) Contact Engineer Department Public Works Department Category Street Construction Priority 4 Less Important Status New Recommendation Useful Life 25 years Description KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE) Justification Collector roadway reclaim. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 1,100,000 0 0 0 1,100,000 Total 0 0 0 0 0 0 1,100,000 0 0 0 1,100,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Infrastructure Reserve Fund (409)0 0 0 0 0 0 1,100,000 0 0 0 1,100,000 Total 0 0 0 0 0 0 1,100,000 0 0 0 1,100,000 Produced Using Plan-It CIP Software Page 27 / 27 T2 - Tower 2 - Ideal Ave 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-012 Project Name T2 - Tower 2 - Ideal Ave Contact Public Works Director Department Water Department Category Water Priority 3 Important Status Active Useful Life 20 years Old Project Number W-010 Location/Address Ideal Ave - Public Works Site Description Tower 2 - Ideal Ave (Public Works site) Tower built in 2007 2028 - paint inside and out and correct corroding / maintenance issues Justification Recommended by TKDA Utility study in 2016 to include regular maintenance of water tank. KLM engineering 2019 and 2025 inspections recommend rehab between 2028-2030. Staff recommends waiting until well 6 is online Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 800,000 0 0 0 0 0 0 0 800,000 Total 0 0 800,000 0 0 0 0 0 0 0 800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 800,000 0 0 0 0 0 0 0 800,000 Total 0 0 800,000 0 0 0 0 0 0 0 800,000 Produced Using Plan-It CIP Software T4 - Tower 4 - Inwood Ave 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-014 Project Name T4 - Tower 4 - Inwood Ave Contact Public Works Director Department Water Department Category Water Priority 2 Very Important Status Active Useful Life 15 years Old Project Number W-044 Description Exterior and interior cleaning and painting of Inwood tower. Justification Regular maintenance of water tower. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 800,000 0 0 800,000 Total 0 0 0 0 0 0 0 800,000 0 0 800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 0 0 800,000 0 0 800,000 Total 0 0 0 0 0 0 0 800,000 0 0 800,000 Produced Using Plan-It CIP Software WL2 - Well 2 - 55th St 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-017 Project Name WL2 - Well 2 - 55th St Contact Public Works Director Department Water Department Category Water Priority 2 Very Important Status New Recommendation Useful Life 8 years Old Project Number W-011 Location/Address 55th St Description Regular maintenance of Well #2 Pump: pull, inspect, and maintain. Justification Routine maintenance every 8-10 yrs, last pull was 2017 and again in 2025 with building and treatment upgrades. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 65,000 0 0 65,000 Total 0 0 0 0 0 0 0 65,000 0 0 65,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 0 0 65,000 0 0 65,000 Total 0 0 0 0 0 0 0 65,000 0 0 65,000 Produced Using Plan-It CIP Software WL4 - Well 4 - 50th St 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-019 Project Name WL4 - Well 4 - 50th St Contact Public Works Director Department Water Department Category Water Priority 3 Important Status Active Useful Life 9 years Old Project Number W-012 Description Regular Maintenance - Well 4 scheduled pull, inspect and maintenance Future - 2031 - Pull and Rebuild Pump Justification Recommended by 2016 TKDA Utility Study to be on a regular rotation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 0 60,000 0 0 0 0 60,000 Total 0 0 0 0 0 60,000 0 0 0 0 60,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 60,000 0 0 0 0 60,000 Total 0 0 0 0 0 60,000 0 0 0 0 60,000 Produced Using Plan-It CIP Software WL5 - Well 5 - Lily Ave 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-020 Project Name WL5 - Well 5 - Lily Ave Contact Public Works Director Department Water Department Category Water Priority 3 Important Status Active Useful Life 8 years Old Project Number W-042 Location/Address 4525 LILY AVE Description Well 5 - Lilly Ave Scheduled Maintenance 2030 - pull pump, inspect, maintain. Justification routine maintenance every 8-10 yrs, constructed 2021 Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Equip/Vehicles/Furnishings 0 0 0 0 50,000 0 0 0 0 0 50,000 Total 0 0 0 0 50,000 0 0 0 0 0 50,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 50,000 0 0 0 0 0 50,000 Total 0 0 0 0 50,000 0 0 0 0 0 50,000 Produced Using Plan-It CIP Software WL7 - Well 7 (or 3) - Test Well & Site Acquisition 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-022 Project Name WL7 - Well 7 (or 3) - Test Well & Site Acquisition Contact Engineer Department Water Department Category Water Priority 3 Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number W-048 Description New water supply well to be operationally ready for use in 2029. Connecting raw watermain line to Treatment Plant site. Test Well in 2028; Production Well and Site Acquisition in 2029; Well 7 operationally ready in 2029. Justification Needed to replace lost production from Well 2 and to meet growing water demands from growth in water system users both in and outside of MUSA. Treatment Plant required to address PFAS in groundwater supply. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 750,000 0 0 0 0 0 0 0 0 750,000 Total 0 750,000 0 0 0 0 0 0 0 0 750,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 750,000 0 0 0 0 0 0 0 0 750,000 Total 0 750,000 0 0 0 0 0 0 0 0 750,000 Produced Using Plan-It CIP Software TP1 - Treatment Plant 1 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-041 Project Name TP1 - Treatment Plant 1 Contact Engineer Department Water Department Category Water Priority 2 Very Important Status Active Useful Life 25 years Old Project Number W-037 Location/Address TBD - near Well 6? Description Treatment Plant and Raw Watermain Located at Well 6 3M Settlement Funds Improved EOC needed. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 24,500,000 24,500,000 0 0 0 0 0 0 0 0 49,000,000 Total 24,500,000 24,500,000 0 0 0 0 0 0 0 0 49,000,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Grants/Donation 24,500,000 24,500,000 0 0 0 0 0 0 0 0 49,000,000 Total 24,500,000 24,500,000 0 0 0 0 0 0 0 0 49,000,000 Produced Using Plan-It CIP Software 2026 Street & Utility Improvements - Water portion 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-101 Project Name 2026 Street & Utility Improvements - Water portion Contact Engineer Department Water Department Category Water Priority 3 Important Status Active Useful Life 40 years Old Project Number W-035 Description Planned street improvements to Lake Elmo Heights, Innsdale CDS, Inwood CDS. Includes PRV. Justification Watermain hydrant/valve repairs and replacement (including PRV install) to be completed in conjunction with scheduled street improvements. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 300,000 0 0 0 0 0 0 0 0 0 300,000 Total 300,000 0 0 0 0 0 0 0 0 0 300,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 300,000 0 0 0 0 0 0 0 0 0 300,000 Total 300,000 0 0 0 0 0 0 0 0 0 300,000 Produced Using Plan-It CIP Software 2028 Street & Utility Improvements - Water portion 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-103 Project Name 2028 Street & Utility Improvements - Water portion Contact Engineer Department Water Department Category Water Priority 4 Less Important Status Active Useful Life 40 years Old Project Number W-046 Description Annual street program - complete repairs/upgrades to existing watermain distribution system. $150,000 for Tapestry at Charlotte's Grove Justification Watermain hydrant/valve repairs and replacement to be completed in conjunction with scheduled street improvements. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 150,000 0 0 0 0 0 0 0 150,000 Total 0 0 150,000 0 0 0 0 0 0 0 150,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 150,000 0 0 0 0 0 0 0 150,000 Total 0 0 150,000 0 0 0 0 0 0 0 150,000 Produced Using Plan-It CIP Software 2029 Street Improvements 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-104 Project Name 2029 Street Improvements Contact Engineer Department Water Department Category Water Priority 3 Important Status Active Useful Life 25 years Old Project Number PW-068 Description 2029 Street & Utility Improvements. St. Croix's Sactuary Reconstruction Justification In accordance with Pavement Management Plan. Annual street improvement confirmed per Engineering and Public Works recommendation. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 150,000 0 0 0 0 0 0 150,000 Total 0 0 0 150,000 0 0 0 0 0 0 150,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 150,000 0 0 0 0 0 0 150,000 Total 0 0 0 150,000 0 0 0 0 0 0 150,000 Produced Using Plan-It CIP Software 2031 Street & Utility Improvements - Water portion 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-106 Project Name 2031 Street & Utility Improvements - Water portion Contact Engineer Department Water Department Category Water Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number W-050 Description Annual street program - complete repairs/upgrades to existing watermain distribution system. Discover Crossing + 36th/37th Street/Irwin Ave Justification Watermain hydrant/valve repairs and replacement to be completed in conjunction with scheduled street improvements. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 650,000 0 0 0 0 650,000 Total 0 0 0 0 0 650,000 0 0 0 0 650,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 650,000 0 0 0 0 650,000 Total 0 0 0 0 0 650,000 0 0 0 0 650,000 Produced Using Plan-It CIP Software 2032 Street & Utility Improvements - Water portion 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-107 Project Name 2032 Street & Utility Improvements - Water portion Contact Engineer Department Water Department Category Water Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number W-051 Description Tablyn Park - Annual street program - complete repairs/upgrades to existing watermain distribution system. Justification Watermain hydrant/valve repairs and replacement to be completed in conjunction with scheduled street improvements. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 130,000 0 0 0 130,000 Total 0 0 0 0 0 0 130,000 0 0 0 130,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 0 130,000 0 0 0 130,000 Total 0 0 0 0 0 0 130,000 0 0 0 130,000 Produced Using Plan-It CIP Software Village East Trunk Watermain & PRV 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-120 Project Name Village East Trunk Watermain & PRV Contact Engineer Department Water Department Category Water Priority 2 Very Important Status Active - Construction in Progress Useful Life 40 years Old Project Number W-008 Description Trunk watermain connection between north and south Village area neighborhoods to be installed by the city with the Village Parkway Railroad Crossing Improvements. A PRV (pressure reduction valve) will be needed and will be installed at a later date with development activity north of the railroad. Justification Required as part of the Water Distribution System trunk watermain network for adequate and reliable water delivery and pressures throughout the city. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 230,000 0 0 0 0 0 0 0 0 230,000 Total 0 230,000 0 0 0 0 0 0 0 0 230,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 230,000 0 0 0 0 0 0 0 0 230,000 Total 0 230,000 0 0 0 0 0 0 0 0 230,000 Produced Using Plan-It CIP Software Hudson Blvd - Trunk Watermain Extension 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-122 Project Name Hudson Blvd - Trunk Watermain Extension Contact Engineer Department Water Department Category Water Priority 4 Less Important Status Active Useful Life 40 years Old Project Number W-038 Description Trunk watermains that have been identified to be needed to maintain adequate system pressures and water delivery as water use and demands increase. Install Hudson Boulevard Trunk Watermain (Keats Avenue to Lake Elmo Avenue) Justification Strategic watermain pipe lines that are needed as part of the water distribution system for adequate and reliable water delivery and pressures throughout the city. Trunk watermains are identified through the city's water distribution system modeling program. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 1,800,000 0 0 0 0 0 0 0 1,800,000 Total 0 0 1,800,000 0 0 0 0 0 0 0 1,800,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 1,800,000 0 0 0 0 0 0 0 1,800,000 Total 0 0 1,800,000 0 0 0 0 0 0 0 1,800,000 Produced Using Plan-It CIP Software Stillwater Blvd (CSAH 14) Watermain Improvement 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-123 Project Name Stillwater Blvd (CSAH 14) Watermain Improvement Contact Engineer Department Water Department Category Water Priority 4 Less Important Status New Recommendation Useful Life 40 years Old Project Number W-038 Description The segment of watermain along Stillwater Boulevard (CSAH 14), from the north leg of Lake Elmo Avenue (CSAH 17) to Layton Avenue, has experienced significant signs of aging and fatigue, resulting in 7 watermain breaks in the past 6 years with 5 of those breaks occurring the past 3 years. The pipe segment was originally constructed with the Old Village water system in the mid 1960’s and is now beyond its useful service life. Justification Strategic watermain pipe lines that are needed as part of the water distribution system for adequate and reliable water delivery and pressures throughout the city. Trunk watermains are identified through the city's water distribution system modeling program. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 1,500,000 0 0 0 0 0 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 0 0 0 0 0 1,500,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 1,500,000 0 0 0 0 0 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 0 0 0 0 0 1,500,000 Produced Using Plan-It CIP Software 5th St N - Keats to Lake Elmo Ave - Water Portion 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-124 Project Name 5th St N - Keats to Lake Elmo Ave - Water Portion Contact Engineer Department Water Department Category Water Priority 4 Less Important Status Active Useful Life 25 years Description Partial Developer Paid or Reimbursement? Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 1,700,000 0 0 0 0 1,700,000 Total 0 0 0 0 0 1,700,000 0 0 0 0 1,700,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 0 0 1,700,000 0 0 0 0 1,700,000 Total 0 0 0 0 0 1,700,000 0 0 0 0 1,700,000 Produced Using Plan-It CIP Software Trunk Watermain Extensions 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-130 Project Name Trunk Watermain Extensions Contact Engineer Department Water Department Category Water Priority 4 Less Important Status Active Useful Life 40 years Old Project Number W-038 Description Trunk watermains that have been identified to be needed to maintain adequate system pressures and water delivery as water use and demands increase. Justification Strategic watermain pipe lines that are needed as part of the water distribution system for adequate and reliable water delivery and pressures throughout the city. Trunk watermains are indentified through the city's water distribution system modeling program. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 1,500,000 1,500,000 0 0 0 0 0 3,000,000 Total 0 0 0 1,500,000 1,500,000 0 0 0 0 0 3,000,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 0 0 0 1,500,000 1,500,000 0 0 0 0 0 3,000,000 Total 0 0 0 1,500,000 1,500,000 0 0 0 0 0 3,000,000 Produced Using Plan-It CIP Software Watermain Oversizing 2026 thru 2035 Infrastructure - Water - Detail Lake Elmo, MN Project #W-160 Project Name Watermain Oversizing Contact Engineer Department Water Department Category Water Priority 3 Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number W-013 Description Oversizing cost of watermain pipe installed by developers. Justification Ensures all pipe in the City will have flow capacity necessary for water system. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Other 127,828 190,000 100,000 0 50,000 0 0 0 0 0 467,828 Total 127,828 190,000 100,000 0 50,000 0 0 0 0 0 467,828 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Water Fund 127,828 190,000 100,000 0 50,000 0 0 0 0 0 467,828 Total 127,828 190,000 100,000 0 50,000 0 0 0 0 0 467,828 Budget Impact Watermain oversizing costs identified in Developer Agreements Produced Using Plan-It CIP Software LS2 - Lift Station 2 - Keats Ave 2026 thru 2035 Infrastructure - Sewer - Detail Lake Elmo, MN Project #S-012 Project Name LS2 - Lift Station 2 - Keats Ave Contact Public Works Director Department Sewer Department Category Wastewater Priority 3 Important Status New Recommendation Useful Life 20 years Location/Address 802 Keats Ave Description Replace generator, electrical controls and pumps. Justification End of life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 150,000 150,000 Total 0 0 0 0 0 0 0 0 0 150,000 150,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 0 0 0 0 0 0 0 0 0 150,000 150,000 Total 0 0 0 0 0 0 0 0 0 150,000 150,000 Budget Impact Replace pumps and electrical controls Produced Using Plan-It CIP Software LS3 - Lift Station 3 - Lisbon Ave 2026 thru 2035 Infrastructure - Sewer - Detail Lake Elmo, MN Project #S-013 Project Name LS3 - Lift Station 3 - Lisbon Ave Contact Public Works Director Department Sewer Department Category Wastewater Priority 3 Important Status New Recommendation Useful Life 20 years Location/Address 3080 Lisbon Ave N Description Add pump, up size and replace existing pumps, generator and electrical components. Justification Increased demand and end of life. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 0 0 0 0 0 200,000 200,000 Total 0 0 0 0 0 0 0 0 0 200,000 200,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 0 0 0 0 0 0 0 0 0 200,000 200,000 Total 0 0 0 0 0 0 0 0 0 200,000 200,000 Produced Using Plan-It CIP Software Sewer Oversizing for Sect 16 Extension 2026 thru 2035 Infrastructure - Sewer - Detail Lake Elmo, MN Project #S-034 Project Name Sewer Oversizing for Sect 16 Extension Contact Engineer Department Sewer Department Category Wastewater Priority 4 Less Important Status Active Useful Life 40 years Old Project Number S-013 Description Sewer Oversizing for Section 16 Trunk Sewer Extension - Developer Driven Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Other 0 200,000 0 0 0 0 0 0 0 0 200,000 Total 0 200,000 0 0 0 0 0 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 0 200,000 0 0 0 0 0 0 0 0 200,000 Total 0 200,000 0 0 0 0 0 0 0 0 200,000 Produced Using Plan-It CIP Software 2028 Street Improvements- Sewer Portion 2026 thru 2035 Infrastructure - Sewer - Detail Lake Elmo, MN Project #S-103 Project Name 2028 Street Improvements-Sewer Portion Contact Engineer Department Sewer Department Category Wastewater Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number S-026 Description 2028 Street and Utility Improvements: Tapestry at Charlotte's Grove The city may consider assuming ownership and maintenance of the sewer collection system within the public right-of-way of the Tapestry subdivision in connection with improvements to the public streets. The neighborhood is connected to city sewer through a lift station and forcemain connection but the HOA continues to own the sanitary collection system within the public right-of-way. A sewer televising/inspection program would be required and all necessary repairs and upgrades would need to be completed with the street project before the city accepted ownership. Justification City to take over Ex. Sanitary Sewer Collection System after upgrades. The City assumed ownership of the neighboring subdivision (Hamlet on Sunfish Lake) sewer system when the development connected to city sewer. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 1,000,000 0 0 0 0 0 0 0 1,000,000 Total 0 0 1,000,000 0 0 0 0 0 0 0 1,000,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Assessment Funded 0 0 1,000,000 0 0 0 0 0 0 0 1,000,000 Total 0 0 1,000,000 0 0 0 0 0 0 0 1,000,000 Produced Using Plan-It CIP Software 2030 Street Improvements- Sewer portion 2026 thru 2035 Infrastructure - Sewer - Detail Lake Elmo, MN Project #S-105 Project Name 2030 Street Improvements- Sewer portion Contact Engineer Department Sewer Department Category Wastewater Priority 3 Important Status Active - Revised from Prior CIP Useful Life 25 years Old Project Number S-026 Description 2030 Street and Utility Improvements: 50th Street + Hill Trail + Sunfish Ponds (combine with Low Pressure sewer ext. to Oakdale) - City to consider extension of sanitary sewer (low pressure sewer system) for 50th Street and Hill Trail with street project. Sewer connection to city manhole at Ideal Ave/50th Street (discharge to Oakdale Sewer System). Justification Approximately 60 Properties. Replace City owned 21 Systems. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 0 2,135,000 0 0 0 0 0 2,135,000 Total 0 0 0 0 2,135,000 0 0 0 0 0 2,135,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Bond Proceeds - Assessment Funded 0 0 0 0 2,135,000 0 0 0 0 0 2,135,000 Total 0 0 0 0 2,135,000 0 0 0 0 0 2,135,000 Produced Using Plan-It CIP Software Sewer Oversizing 2026 thru 2035 Infrastructure - Sewer - Detail Lake Elmo, MN Project #S-120 Project Name Sewer Oversizing Contact Engineer Department Sewer Department Category Wastewater Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number S-013 Description Sewer Oversizing Paid to Developers. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Other 0 100,000 200,000 0 50,000 0 0 0 0 0 350,000 Total 0 100,000 200,000 0 50,000 0 0 0 0 0 350,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Sewer Fund 0 100,000 200,000 0 50,000 0 0 0 0 0 350,000 Total 0 100,000 200,000 0 50,000 0 0 0 0 0 350,000 Produced Using Plan-It CIP Software Phase 2 Regional Drainage Impr. - Northstar Pond 2026 thru 2035 Infrastructure - Stormwater - Detail Lake Elmo, MN Project #SW-001 Project Name Phase 2 Regional Drainage Impr. - Northstar Pond Contact Engineer Department Storm Water Department Category Storm Sewer/Drainage Priority 3 Important Status Active - Revised from Prior CIP Useful Life 40 years Old Project Number ?? Description PHASE 2 REGIONAL DRAINAGE IMPROVEMENTS: NORTHSTAR POND OVERSIZE Regional stormwater retention need identified upstream of Old Village near Lake Elmo Ave and CSAH 14 - Northstar Pond Oversize Timing dependent upon development. Compensation for oversizing paid to developer. Justification 2nd Phase to improving the regional drainage issues as identified in Old Village Regional Stormwater Study (2015). Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 285,405 0 0 0 0 0 0 0 0 0 285,405 Total 285,405 0 0 0 0 0 0 0 0 0 285,405 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Fund 285,405 0 0 0 0 0 0 0 0 0 285,405 Total 285,405 0 0 0 0 0 0 0 0 0 285,405 Produced Using Plan-It CIP Software Phase 3 Regional Drainage Impr - Lions Park Pond 2026 thru 2035 Infrastructure - Stormwater - Detail Lake Elmo, MN Project #SW-002 Project Name Phase 3 Regional Drainage Impr - Lions Park Pond Contact Engineer Department Storm Water Department Category Storm Sewer/Drainage Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Description PHASE 3 REGIONAL DRAINAGE IMPROVEMENTS: LIONS PARK DRAINAGE RETENTION POND Phase 3 of Regional Drainage Improvements (VFW / Lions Park) Justification 3rd Phase of Regional Drainage Improvements (VFW / Lions Park) as identified in Old Village Regional Stormwater Study Timing dependent upon development. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 575,000 0 0 0 0 0 0 0 575,000 Total 0 0 575,000 0 0 0 0 0 0 0 575,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Fund 0 0 575,000 0 0 0 0 0 0 0 575,000 Total 0 0 575,000 0 0 0 0 0 0 0 575,000 Produced Using Plan-It CIP Software Stormwater Reuse - Development Irrigation Systems 2026 thru 2035 Infrastructure - Stormwater - Detail Lake Elmo, MN Project #SW-003 Project Name Stormwater Reuse - Development Irrigation Systems Contact Engineer Department Storm Water Department Category Storm Sewer/Drainage Priority 4 Less Important Status Active Useful Life 40 years Description Identify and pursue opportunities to design and install stormwater reuse irrigation systems within the City. Work with HOAs to convert irrigation systems to full/partial stormwater reuse (e.g. Wildflower, Legacy at Northstar). 2026/2027 - Development Conversions Partner with Valley Branch Watershed District (VBWD) on design and grant funding. Justification Pursue opportunities to implement stormwater reuse irrigation systems to promote water conservation and minimize the withdrawal of water from the underlying aquifers. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 40,000 40,000 0 0 0 0 0 0 0 0 80,000 Total 40,000 40,000 0 0 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Fund 40,000 40,000 0 0 0 0 0 0 0 0 80,000 Total 40,000 40,000 0 0 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software Stormwater Reuse - Lions & VFW Park Irrigation 2026 thru 2035 Infrastructure - Stormwater - Detail Lake Elmo, MN Project #SW-004 Project Name Stormwater Reuse - Lions & VFW Park Irrigation Contact Engineer Department Storm Water Department Category Storm Sewer/Drainage Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Description Design and install a stormwater reuse irrigation system for Lions Park and VFW Ballfields. Potential for VBWD grant TBD $70,000 cost to be updated upon scoping study. Partner with VBWD on design and funding. Justification Pursue opportunities to implement stormwater reuse irrigation systems to promote water conservation and minimize the withdrawal of water from the underlying aquifers. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 0 0 80,000 0 0 0 0 0 0 80,000 Total 0 0 0 80,000 0 0 0 0 0 0 80,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Fund 0 0 0 80,000 0 0 0 0 0 0 80,000 Total 0 0 0 80,000 0 0 0 0 0 0 80,000 Produced Using Plan-It CIP Software Stormwater Reuse - Irrigation Systems 2026 thru 2035 Infrastructure - Stormwater - Detail Lake Elmo, MN Project #SW-005 Project Name Stormwater Reuse - Irrigation Systems Contact Engineer Department Storm Water Department Category Storm Sewer/Drainage Priority 4 Less Important Status Active - Revised from Prior CIP Useful Life 40 years Description Identify and pursue opportunities to design and install a stormwater reuse irrigation systems within the City. Design and install stormwater reuse irrigation systems with any new City ballfields. 2027/2028 - Future City Ballfields (pinwheel) 2028/2029 - Other Misc Areas TBD Justification Pursue opportunities to implement stormwater reuse irrigation systems to promote water conservation and minimize withdrawal of water from the underlying aquifers. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 40,000 80,000 40,000 0 0 0 0 0 0 160,000 Total 0 40,000 80,000 40,000 0 0 0 0 0 0 160,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Fund 0 40,000 80,000 40,000 0 0 0 0 0 0 160,000 Total 0 40,000 80,000 40,000 0 0 0 0 0 0 160,000 Budget Impact Partner with VBWD on design and grant funding Produced Using Plan-It CIP Software Future Unidentified Stormwater Projects 2026 thru 2035 Infrastructure - Stormwater - Detail Lake Elmo, MN Project #SW-TBD Project Name Future Unidentified Stormwater Projects Contact Engineer Department Storm Water Department Category Storm Sewer/Drainage Priority 5 Future Consideration Status Active Useful Life 40 years Description Future unidentified stormwater projects. Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Construction/Maintenance 0 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 0 350,000 Total 0 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 0 350,000 Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Storm Water Fund 0 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 0 350,000 Total 0 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 0 350,000 Produced Using Plan-It CIP Software 2026 through 2035 Infrastructure Reserve (409) - Funding Sources & Uses Lake Elmo, MN Source Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Infrastructure Reserve Fund (409) Beginning Balance 1,500,000 3,313,408 4,560,494 4,027,494 3,969,844 3,859,447 4,546,990 5,006,214 5,953,222 4,818,831 Revenues and Other Fund Sources Revenue Capital Levy 400,000 460,000 529,000 608,350 699,603 804,543 925,224 1,064,008 1,223,609 1,407,151 Franchise Fees 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 MSA 782,608 806,086 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 Transfer - General 2,000,000 2,000,000 0 0 0 0 0 0 0 0 Total 3,432,608 3,516,086 1,579,000 1,658,350 1,749,603 1,854,543 1,975,224 2,114,008 2,273,609 2,457,151 Other Fund Sources Total Revenues and Other Fund Sources 3,432,608 3,516,086 1,579,000 1,658,350 1,749,603 1,854,543 1,975,224 2,114,008 2,273,609 2,457,151 Total Funds available 4,932,608 6,829,494 6,139,494 5,685,844 5,719,447 5,713,990 6,522,214 7,120,222 8,226,831 7,275,982 Expenditures and Uses Capital Projects & Equipment Public Works Department Street Light Replacements PW-099 100,000 100,000 0 0 0 0 0 0 0 0 2026 Street Improvements PW-101 219,200 0 0 0 0 0 0 0 0 0 2027 Street Improvements PW-102 0 319,000 0 0 0 0 0 0 0 0 2028 Street Improvements PW-103 0 0 392,000 0 0 0 0 0 0 0 2029 Street Improvements PW-104 0 0 0 561,000 0 0 0 0 0 0 2030 Street Improvements PW-105 0 0 0 0 560,000 0 0 0 0 0 2031 Street Improvements PW-106 0 0 0 0 0 667,000 0 0 0 0 2032 Street Improvements PW-107 0 0 0 0 0 0 416,000 0 0 0 2033 Street Improvements PW-108 0 0 0 0 0 0 0 667,000 0 0 2034 Street Improvements PW-109 0 0 0 0 0 0 0 0 608,000 0 2035 Street Improvements PW-110 0 0 0 0 0 0 0 0 0 1,225,000 Hudson Blvd Improvements - Vahli-Hi to Bus Fac.PW-121 0 0 0 595,000 0 0 0 0 0 0 Hudson Blvd Improvements - Keats to Kramer Lake Ov PW-122 0 0 1,260,000 0 0 0 0 0 0 0 TH36-Lake Elmo Ave (CSAH 17) Imp PW-125 1,000,000 1,250,000 0 0 0 0 0 0 0 0 Manning/Hudson Stoplight PW-127 300,000 0 0 0 0 0 0 0 0 0 Produced Using Plan-It CIP Software Page 1 / 2 Ideal Ave (CSAH 13)-Phase 3- CSAH 14 to CSAH 6 PW-128 0 0 0 560,000 0 0 0 0 0 0 CSAH 14 - Klondike to 39th PW-129 0 50,000 0 0 0 0 0 0 0 0 CSAH 17 Imp - CSAH 14 to 43rd St PW-130 0 0 100,000 0 0 0 0 0 0 0 Lake Elmo Ave (CSAH 17) & 39th St N Traffic Signal PW-131 0 0 0 0 0 500,000 0 0 0 0 CSAH 6/Inwood Signal Improvements PW-132 0 0 0 0 0 0 0 500,000 0 0 CSAH 10 / CSAH 17 Roundabout PW-133 0 0 360,000 0 0 0 0 0 0 0 CSAH 15 - Manning Imp -43rd St to 58th St PW-138 0 0 0 0 800,000 0 0 0 0 0 CSAH 10 / CSAH 19 Roundabout PW-140 0 0 0 0 500,000 0 0 0 0 0 45TH - Julep, etc. (Lake Jane Trail to Lake Elmo)PW-141 0 550,000 0 0 0 0 0 0 0 0 Demontreville Trail (TH36 to 50th Street)PW-142 0 0 0 0 0 0 0 0 2,800,000 0 KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE)PW-143 0 0 0 0 0 0 1,100,000 0 0 0 Total 1,619,200 2,269,000 2,112,000 1,716,000 1,860,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 Other Uses Total Expenditures and Uses 1,619,200 2,269,000 2,112,000 1,716,000 1,860,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 Change in Fund Balance 1,813,408 1,247,086 -533,000 -57,650 -110,397 687,543 459,224 947,008 -1,134,391 1,232,151 Ending Balance 3,313,408 4,560,494 4,027,494 3,969,844 3,859,447 4,546,990 5,006,214 5,953,222 4,818,831 6,050,982 Source Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Produced Using Plan-It CIP Software Page 2 / 2 Infrastructure Reserve Fund (409) This is just the CASH used for certain street projects.2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Beginning Balance 1,500,000 3,313,408 4,560,494 4,027,494 3,969,844 3,859,447 4,546,989 5,006,214 5,953,222 4,818,831 6,050,981 6,223,847 6,551,499 7,049,416 Revenues 15%15%15%15%15%15%15%15%15%10%10%10%10% Levy 400,000 460,000 529,000 608,350 699,603 804,543 925,224 1,064,008 1,223,609 1,407,151 1,547,866 1,702,652 1,872,917 2,060,209 Franchise Fees 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 MSA - Reconstruction (excludes Maint. MSA)782,608 806,086 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 800,000 Transfer from GF 2,000,000 2,000,000 Total Revenues 3,432,608 3,516,086 1,579,000 1,658,350 1,749,603 1,854,543 1,975,224 2,114,008 2,273,609 2,457,151 2,597,866 2,752,652 2,922,917 3,110,209 Expenditures - from 409 only Residential Street Improvements 319,200 419,000 392,000 561,000 560,000 667,000 416,000 667,000 608,000 1,225,000 525,000 525,000 525,000 525,000 Transportation Improvements - City - 550,000 1,260,000 595,000 - - 1,100,000 - 2,800,000 - 900,000 900,000 900,000 900,000 Transportation Improvements - County (City Cost-Sha 1,300,000 1,300,000 460,000 560,000 1,300,000 500,000 - 500,000 - - 1,000,000 1,000,000 1,000,000 1,000,000 Total Expenditures 1,619,200 2,269,000 2,112,000 1,716,000 1,860,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 2,425,000 2,425,000 2,425,000 2,425,000 End Balance 3,313,408 4,560,494 4,027,494 3,969,844 3,859,447 4,546,989 5,006,214 5,953,222 4,818,831 6,050,981 6,223,847 6,551,499 7,049,416 7,734,625 Shown in TODAY'S DOLLARS. New Debt 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 General Levy-Funded Debt 3,198,800 3,511,000 2,648,000 1,989,000 1,400,000 1,363,000 704,000 943,000 722,000 1,225,000 525,000 525,000 525,000 525,000 Residential Street Improvements 1,698,800 1,711,000 1,568,000 1,749,000 1,400,000 1,363,000 704,000 943,000 722,000 1,225,000 525,000 525,000 525,000 525,000 Transportation Improvements - City - 550,000 840,000 - - - - - - - - - - - Transportation Improvements - County (City Cost-Sh 1,500,000 1,250,000 240,000 240,000 - - - - - - - - - - Assessment-Funded Debt 822,000 870,000 1,840,000 1,245,000 2,975,000 870,000 480,000 690,000 570,000 1,050,000 450,000 450,000 450,000 450,000 Street Assessments 822,000 870,000 840,000 1,245,000 840,000 870,000 480,000 690,000 570,000 1,050,000 450,000 450,000 450,000 450,000 Water Assessments - - - - - - - - - - - - - - Sewer Assessments - - 1,000,000 - 2,135,000 - - - - - - - - - Water Fund Debt - - - - - - - - - - - - - - Total New Debt 4,020,800 4,381,000 4,488,000 3,234,000 4,375,000 2,233,000 1,184,000 1,633,000 1,292,000 2,275,000 975,000 975,000 975,000 975,000 City-Funded Debt 3,198,800 3,511,000 2,648,000 1,989,000 1,400,000 1,363,000 704,000 943,000 722,000 1,225,000 525,000 525,000 525,000 525,000 All Funding New Debt 4,020,800 4,381,000 4,488,000 3,234,000 4,375,000 2,233,000 1,184,000 1,633,000 1,292,000 2,275,000 975,000 975,000 975,000 975,000 Infrastructure Fund 1,619,200 2,269,000 2,112,000 1,716,000 1,860,000 1,167,000 1,516,000 1,167,000 3,408,000 1,225,000 2,425,000 2,425,000 2,425,000 2,425,000 Other Funding (Grants, MSA, Developer..)24,500,000 24,500,000 - - - - - - - - - - - - Water Fund Cash 1,927,828 1,170,000 2,850,000 1,650,000 1,600,000 2,410,000 130,000 865,000 - - - - - - Sewer Fund Cash - 300,000 200,000 - 50,000 - - - - 350,000 - - - - Stormwater Fund Cash 285,405 90,000 705,000 170,000 50,000 50,000 50,000 50,000 - - - - - - Total All Funding 32,353,233 32,710,000 10,355,000 6,770,000 7,935,000 5,860,000 2,880,000 3,715,000 4,700,000 3,850,000 3,400,000 3,400,000 3,400,000 3,400,000 Total Funding (excluding Grants)7,853,233 8,210,000 10,355,000 6,770,000 7,935,000 5,860,000 2,880,000 3,715,000 4,700,000 3,850,000 3,400,000 3,400,000 3,400,000 3,400,000 nding (excluding Grants & Assessment-Funded Debt)7,031,233 7,340,000 8,515,000 5,525,000 4,960,000 4,990,000 2,400,000 3,025,000 4,130,000 2,800,000 2,950,000 2,950,000 2,950,000 2,950,000 Debt as Percentage of Total Projects (excluding Gran 51%53%43%48%55%38%41%44%27%59%29%29%29%29% City-Funded Debt as Percentage of Total Projects (Ex 41%43%26%29%18%23%24%25%15%32%15%15%15%15% Avg. Total All Funding (Projects per Year?) Avg. Debt - City-Funded Projects Cash Flow & Additional Funding Analysis Scenario 2 Annual increase in Infrastructure Levy (EXCLUDING inflationary increase) 24% 5,758,125 1,374,250 24% 2 large County Projects make 2026-27 higher than average years 2026 through 2035 Projects by Year & Priority Lake Elmo, MN Project Name Department Project #Project Cost 2026 Priority 1 Critical Tender 2 Fire Department F-009 487,673 UTV 1 Fire Department F-011 75,000 Total for: Priority 1 562,673 Priority 2 Very Important Court Resurfacing Parks and Recreation PR-040 30,000 Lions Court & Ice Rink Surface Replacement Parks and Recreation PR-061 50,000 Manning/Hudson Stoplight Public Works Department PW-127 300,000 W6 - Water 6 - Utility Pickup Addition Water Department W-006 68,500 TP1 - Treatment Plant 1 Water Department W-041 24,500,000 Total for: Priority 1 24,948,500 Priority 3 Important Financial Software Suite Admin/Finance Department AF-003 100,000 Ridge Park Play Equipment - Replacement Parks and Recreation PR-032 125,000 Elmo's Pup Park Parking Lot and Trail Paving Parks and Recreation PR-060 50,000 Lions Park Paving North lot & trails Parks and Recreation PR-063 80,000 PWB1 - Refinish PW Shop Floor Public Works Department PW-051 35,000 PWB13 - Jamaca Bldg Driveway & Parking Lot repave Public Works Department PW-073 277,000 Street Light Replacements Public Works Department PW-099 100,000 2026 Street Improvements Public Works Department PW-101 2,740,000 TH36-Lake Elmo Ave (CSAH 17) Imp Public Works Department PW-125 2,500,000 Phase 2 Regional Drainage Impr. - Northstar Pond Storm Water Department SW-001 285,405 2026 Street & Utility Improvements - Water portion Water Department W-101 300,000 Watermain Oversizing Water Department W-160 127,828 Total for: Priority 1 6,720,233 Priority 4 Less Important Tablyn Park Play Equipment - Replacement Parks and Recreation PR-029 210,000 Lions Park Playground Equipment Replacement Parks and Recreation PR-039 275,000 New Park Pavilion Parks and Recreation PR-055 80,000 Produced Using Plan-It CIP Software Stormwater Reuse - Development Irrigation Systems Storm Water Department SW-003 40,000 Stillwater Blvd (CSAH 14) Watermain Improvement Water Department W-123 1,500,000 Total for: Priority 1 2,105,000 Total for 2026 34,336,406 2027 Priority 1 Critical Tender 2 Fire Department F-009 688,774 Total for: Priority 1 688,774 Priority 2 Very Important TP1 - Treatment Plant 1 Water Department W-041 24,500,000 Village East Trunk Watermain & PRV Water Department W-120 230,000 Total for: Priority 1 24,730,000 Priority 3 Important Building Inspection Vehicle 4 Building Department B-004 35,000 Trail Additions Parks and Recreation PR-038 78,000 D2 - Dump Truck 2 - 15 Mack Single Public Works Department PW-002 300,000 P1 - Pickup 1 - F-250 Public Works Department PW-011 75,000 P2 - Pickup 2 - F-250 Public Works Department PW-012 75,000 P3 - Pickup 3 - F-150 Public Works Department PW-013 55,000 E1 - Equip 1 - Case Loader Public Works Department PW-021 320,000 E7 - Equip 7 - Radios Public Works Department PW-027 160,000 Street Light Replacements Public Works Department PW-099 100,000 2027 Street Improvements Public Works Department PW-102 2,900,000 TH36-Lake Elmo Ave (CSAH 17) Imp Public Works Department PW-125 2,500,000 WL7 - Well 7 (or 3) - Test Well & Site Acquisition Water Department W-022 750,000 Watermain Oversizing Water Department W-160 190,000 Total for: Priority 1 7,538,000 Priority 4 Less Important PR6 - Skid Loader Parks and Recreation PR-006 70,000 Stonegate Park Play Equipment - Replacement Parks and Recreation PR-030 125,000 Lions Park Concession Stand & SW Parking Lot Pavin Parks and Recreation PR-043 350,000 New Park Pavilion Parks and Recreation PR-056 80,000 PWB9 - 4-acre security fence Public Works Department PW-059 50,000 45TH - Julep, etc. (Lake Jane Trail to Lake Elmo)Public Works Department PW-141 1,100,000 Sewer Oversizing for Sect 16 Extension Sewer Department S-034 200,000 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software Sewer Oversizing Sewer Department S-120 100,000 Stormwater Reuse - Development Irrigation Systems Storm Water Department SW-003 40,000 Stormwater Reuse - Irrigation Systems Storm Water Department SW-005 40,000 Total for: Priority 1 2,155,000 Priority 5 Future Consideration CSAH 14 - Klondike to 39th Public Works Department PW-129 50,000 Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Total for: Priority 1 100,000 Total for 2027 35,211,774 2028 Priority 1 Critical Ladder 1 Fire Department F-012 850,000 Total for: Priority 1 850,000 Priority 2 Very Important CSAH 10 / CSAH 17 Roundabout Public Works Department PW-133 600,000 Total for: Priority 1 600,000 Priority 3 Important Central Greenway Regional Trail Parks and Recreation PR-069 520,000 2028 Street Improvements Public Works Department PW-103 2,800,000 Hudson Blvd Improvements - Keats to Kramer Lake Ov Public Works Department PW-122 2,100,000 CSAH 17 Imp - CSAH 14 to 43rd St Public Works Department PW-130 100,000 2028 Street Improvements-Sewer Portion Sewer Department S-103 1,000,000 W1 - Water 1 - Portable Generator Water Department W-001 100,000 T2 - Tower 2 - Ideal Ave Water Department W-012 800,000 Watermain Oversizing Water Department W-160 100,000 Total for: Priority 1 7,520,000 Priority 4 Less Important PR2 - Kubota SUV Parks and Recreation PR-002 35,000 PR4 - John Deere Gator Parks and Recreation PR-004 60,000 New Park Pavilion Parks and Recreation PR-057 80,000 Sewer Oversizing Sewer Department S-120 200,000 Phase 3 Regional Drainage Impr - Lions Park Pond Storm Water Department SW-002 575,000 Stormwater Reuse - Irrigation Systems Storm Water Department SW-005 80,000 2028 Street & Utility Improvements - Water portion Water Department W-103 150,000 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software Hudson Blvd - Trunk Watermain Extension Water Department W-122 1,800,000 Total for: Priority 1 2,980,000 Priority 5 Future Consideration Carriage Station Park Play Equipment - Replacement Parks and Recreation PR-036 250,000 Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Total for: Priority 1 300,000 Total for 2028 12,250,000 2029 Priority 1 Critical Ladder 1 Fire Department F-012 1,475,000 Total for: Priority 1 1,475,000 Priority 2 Very Important Building Inspection Vehicle 1 Building Department B-001 35,000 CSAH 10 / CSAH 19 Roundabout Public Works Department PW-140 500,000 Total for: Priority 1 535,000 Priority 3 Important Command Vehicle 1 Fire Department F-014 77,453 PR1 - Chevy 2500 Parks and Recreation PR-001 55,000 Limerick Village Area Park Dev Parks and Recreation PR-062 400,000 D3 - Dump Truck 3 - 17 Mack Public Works Department PW-003 300,000 2029 Street Improvements Public Works Department PW-104 3,300,000 Hudson Blvd Improvements - Vahli-Hi to Bus Fac.Public Works Department PW-121 850,000 Ideal Ave (CSAH 13)-Phase 3- CSAH 14 to CSAH 6 Public Works Department PW-128 800,000 2029 Street Improvements Water Department W-104 150,000 Total for: Priority 1 5,932,453 Priority 4 Less Important Outdoor Fitness Equipment Parks and Recreation PR-045 30,000 Outdoor Fitness Park Parks and Recreation PR-046 30,000 Central Play Complex Parks and Recreation PR-048 300,000 Trail Connection Parks and Recreation PR-051 200,000 Multisport Complex Amenities Parks and Recreation PR-053 1,000,000 New Park Pavilion Parks and Recreation PR-058 80,000 Replace City Entrance Signs Public Works Department PW-094 100,000 Stormwater Reuse - Lions & VFW Park Irrigation Storm Water Department SW-004 80,000 Stormwater Reuse - Irrigation Systems Storm Water Department SW-005 40,000 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software Trunk Watermain Extensions Water Department W-130 1,500,000 Total for: Priority 1 3,360,000 Priority 5 Future Consideration Skate Park Parks and Recreation PR-044 150,000 Disk Golf Parks and Recreation PR-047 30,000 Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Total for: Priority 1 230,000 Total for 2029 11,532,453 2030 Priority 2 Very Important Building Inspection Vehicle 2 Building Department B-002 35,000 Building Inspection Vehicle 3 Building Department B-003 35,000 Total for: Priority 1 70,000 Priority 3 Important Kitchen Appliances City Hall CH-001 25,000 E8 - Equip 8 - Asphalt Roller Public Works Department PW-028 125,000 2030 Street Improvements Public Works Department PW-105 2,800,000 2030 Street Improvements- Sewer portion Sewer Department S-105 2,135,000 W3 - Water 3 - RAM 3500 Van Water Department W-003 50,000 WL5 - Well 5 - Lily Ave Water Department W-020 50,000 Watermain Oversizing Water Department W-160 50,000 Total for: Priority 1 5,235,000 Priority 4 Less Important Park Sign Replacement Parks and Recreation PR-052 225,000 Invasive Species Management Parks and Recreation PR-054 25,000 New Park Pavilion Parks and Recreation PR-059 80,000 E6 - Equip 6 - Service Lift Public Works Department PW-026 40,000 E11 - Equip 11 - Forklift Public Works Department PW-031 30,000 Sewer Oversizing Sewer Department S-120 50,000 Trunk Watermain Extensions Water Department W-130 1,500,000 Total for: Priority 1 1,950,000 Priority 5 Future Consideration Tana Ridge Park Play Equipment - Replacement Parks and Recreation PR-028 125,000 CSAH 15 - Manning Imp -43rd St to 58th St Public Works Department PW-138 800,000 Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software Total for: Priority 1 975,000 Total for 2030 8,230,000 2031 Priority 3 Important Command Vehicle 2 Fire Department F-015 76,744 Court Resurfacing Parks and Recreation PR-050 30,000 D4 - Dump Truck 4 - 19 F-450 Public Works Department PW-004 100,000 D5 - Dump Truck 5 - 19 Mack Public Works Department PW-005 350,000 PWB6 - Driveway and parking lot improvements Public Works Department PW-056 200,000 2031 Street Improvements Public Works Department PW-106 2,900,000 W2 - Water 2 - F-550 Service Truck Water Department W-002 130,000 WL4 - Well 4 - 50th St Water Department W-019 60,000 Total for: Priority 1 3,846,744 Priority 4 Less Important Lake Elmo Ave (CSAH 17) & 39th St N Traffic Signal Public Works Department PW-131 500,000 2031 Street & Utility Improvements - Water portion Water Department W-106 650,000 5th St N - Keats to Lake Elmo Ave - Water Portion Water Department W-124 1,700,000 Total for: Priority 1 2,850,000 Priority 5 Future Consideration Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Total for: Priority 1 50,000 Total for 2031 6,746,744 2032 Priority 3 Important Turnout Gear Replacement Fire Department F-018 196,350 D6 - Dump Truck 6 - 20 Mack Tandem Public Works Department PW-006 450,000 P4 - Pickup 4 - Ranger Public Works Department PW-014 37,000 E5 - Equip 5 - Bobcat Skid Public Works Department PW-025 70,000 E9 - Equip 9 - Asphalt Trailer Public Works Department PW-029 47,500 2032 Street Improvements Public Works Department PW-107 1,600,000 Total for: Priority 1 2,400,850 Priority 4 Less Important PR5 - Air Compressor Parks and Recreation PR-005 25,000 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software KIMBRO AVE / 50TH ST (47TH ST to LAKE ELMO AVE)Public Works Department PW-143 1,100,000 2032 Street & Utility Improvements - Water portion Water Department W-107 130,000 Total for: Priority 1 1,255,000 Priority 5 Future Consideration Hidden Knoll Park Play Equipment - Replacement Parks and Recreation PR-034 125,000 Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Total for: Priority 1 175,000 Total for 2032 3,830,850 2033 Priority 2 Very Important T4 - Tower 4 - Inwood Ave Water Department W-014 800,000 WL2 - Well 2 - 55th St Water Department W-017 65,000 Total for: Priority 1 865,000 Priority 3 Important Plumbing Fixtures City Hall CH-002 25,000 D7 - Dump Truck 7 - 21 Mack Public Works Department PW-007 350,000 Total for: Priority 1 375,000 Priority 4 Less Important 2033 Street Improvements Public Works Department PW-108 2,300,000 CSAH 6/Inwood Signal Improvements Public Works Department PW-132 500,000 Total for: Priority 1 2,800,000 Priority 5 Future Consideration Reid Park Play Equipment - Replacement Parks and Recreation PR-031 125,000 Future Unidentified Stormwater Projects Storm Water Department SW-TBD 50,000 Total for: Priority 1 175,000 Total for 2033 4,215,000 2034 Priority 3 Important Building Inspection Vehicle 4 Building Department B-004 35,000 SCBA Replacement Fire Department F-017 375,000 D8 - Dump Truck 8 - 22 F-550 Public Works Department PW-008 100,000 P5 - Pickup 5 - 3500 Public Works Department PW-015 60,000 PWB4 - Public Works Building Additional Shop Space Public Works Department PW-054 210,000 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software PWB5 - Public Works Building Overhead Garage Doors Public Works Department PW-055 80,000 2034 Street Improvements Public Works Department PW-109 1,900,000 Demontreville Trail (TH36 to 50th Street)Public Works Department PW-142 2,800,000 W4 - Water 4 - F-250 Utility Truck Water Department W-004 65,799 Total for: Priority 1 5,625,799 Priority 4 Less Important PWB3 - Public Works Building Roof Public Works Department PW-053 35,000 Total for: Priority 1 35,000 Total for 2034 5,660,799 2035 Priority 3 Important PR3 - Bobcat ToolCat Parks and Recreation PR-003 100,000 2035 Street Improvements Public Works Department PW-110 3,500,000 LS2 - Lift Station 2 - Keats Ave Sewer Department S-012 150,000 LS3 - Lift Station 3 - Lisbon Ave Sewer Department S-013 200,000 Total for: Priority 1 3,950,000 Priority 4 Less Important PWB7 - Salt shed canvas replacement Public Works Department PW-057 35,000 PWB11 - Jamaca pole shed roof replacment Public Works Department PW-071 75,000 PWB12 - Jamaca brick bldg flat roof replacement Public Works Department PW-072 85,000 Total for: Priority 1 195,000 Priority 5 Future Consideration Old City Hall City Hall CH-003 50,000 Parking Lot Seal Coat City Hall CH-004 25,000 800 MHz Radio Replacement Fire Department F-019 215,000 Total for: Priority 1 290,000 Total for 2035 4,435,000 GRAND TOTAL 126,449,026 Project Name Department Project #Project Cost Produced Using Plan-It CIP Software 2026 through 2035 Vehicle & Equipment Fund (410) - Funding Sources & Uses Lake Elmo, MN Source Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Vehicle Replacement Fund Beginning Balance 690,000 583,327 181,553 1,006,553 -285,900 -97,900 -59,644 -67,144 242,856 720,856 Revenues and Other Fund Sources Revenue Capital Levy 450,000 500,000 550,000 600,000 650,000 700,000 750,000 750,000 750,000 0 Interfund Loan 1 0 500,000 0 0 0 0 0 0 0 0 Interfund Loan 2 0 0 1,300,000 0 0 0 0 0 0 0 Total 450,000 1,000,000 1,850,000 600,000 650,000 700,000 750,000 750,000 750,000 0 Other Fund Sources Total Revenues and Other Fund Sources 450,000 1,000,000 1,850,000 600,000 650,000 700,000 750,000 750,000 750,000 0 Total Funds available 1,140,000 1,583,327 2,031,553 1,606,553 364,100 602,100 690,356 682,856 992,856 720,856 Expenditures and Uses Capital Projects & Equipment Building Department Building Inspection Vehicle 1 B-001 0 0 0 30,000 0 0 0 0 0 0 Building Inspection Vehicle 2 B-002 0 0 0 0 30,000 0 0 0 0 0 Building Inspection Vehicle 3 B-003 0 0 0 0 30,000 0 0 0 0 0 Building Inspection Vehicle 4 B-004 0 30,000 0 0 0 0 0 0 30,000 0 Total 0 30,000 0 30,000 60,000 0 0 0 30,000 0 Fire Department Tender 2 F-009 487,673 588,774 0 0 0 0 0 0 0 0 UTV 1 F-011 69,000 0 0 0 0 0 0 0 0 0 Ladder 1 F-012 0 0 850,000 1,275,000 0 0 0 0 0 0 Command Vehicle 1 F-014 0 0 0 57,453 0 0 0 0 0 0 Command Vehicle 2 F-015 0 0 0 0 0 51,744 0 0 0 0 Total 556,673 588,774 850,000 1,332,453 0 51,744 0 0 0 0 Parks and Recreation PR1 - Chevy 2500 PR-001 0 0 0 40,000 0 0 0 0 0 0 PR2 - Kubota SUV PR-002 0 0 25,000 0 0 0 0 0 0 0 PR3 - Bobcat ToolCat PR-003 0 0 0 0 0 0 0 0 0 80,000 PR4 - John Deere Gator PR-004 0 0 50,000 0 0 0 0 0 0 0 PR5 - Air Compressor PR-005 0 0 0 0 0 0 25,000 0 0 0 Produced Using Plan-It CIP Software Page 1 / 2 PR6 - Skid Loader PR-006 0 70,000 0 0 0 0 0 0 0 0 Total 0 70,000 75,000 40,000 0 0 25,000 0 0 80,000 Public Works Department D2 - Dump Truck 2 - 15 Mack Single PW-002 0 260,000 0 0 0 0 0 0 0 0 D3 - Dump Truck 3 - 17 Mack PW-003 0 0 0 260,000 0 0 0 0 0 0 D4 - Dump Truck 4 - 19 F-450 PW-004 0 0 0 0 0 70,000 0 0 0 0 D5 - Dump Truck 5 - 19 Mack PW-005 0 0 0 0 0 310,000 0 0 0 0 D6 - Dump Truck 6 - 20 Mack Tandem PW-006 0 0 0 0 0 0 390,000 0 0 0 D7 - Dump Truck 7 - 21 Mack PW-007 0 0 0 0 0 0 0 310,000 0 0 D8 - Dump Truck 8 - 22 F-550 PW-008 0 0 0 0 0 0 0 0 75,000 0 P1 - Pickup 1 - F-250 PW-011 0 60,000 0 0 0 0 0 0 0 0 P2 - Pickup 2 - F-250 PW-012 0 60,000 0 0 0 0 0 0 0 0 P3 - Pickup 3 - F-150 PW-013 0 43,000 0 0 0 0 0 0 0 0 P4 - Pickup 4 - Ranger PW-014 0 0 0 0 0 0 25,000 0 0 0 P5 - Pickup 5 - 3500 PW-015 0 0 0 0 0 0 0 0 37,000 0 E1 - Equip 1 - Case Loader PW-021 0 290,000 0 0 0 0 0 0 0 0 E5 - Equip 5 - Bobcat Skid PW-025 0 0 0 0 0 0 45,000 0 0 0 E6 - Equip 6 - Service Lift PW-026 0 0 0 0 35,000 0 0 0 0 0 E8 - Equip 8 - Asphalt Roller PW-028 0 0 0 0 110,000 0 0 0 0 0 E9 - Equip 9 - Asphalt Trailer PW-029 0 0 0 0 0 0 42,500 0 0 0 E11 - Equip 11 - Forklift PW-031 0 0 0 0 27,000 0 0 0 0 0 Total 0 713,000 0 260,000 172,000 380,000 502,500 310,000 112,000 0 Other Uses Repay Interfund Loan 2 0 0 0 130,000 130,000 130,000 130,000 130,000 130,000 130,000 Repay Interfund Loan 1 0 0 100,000 100,000 100,000 100,000 100,000 0 0 0 Total 0 0 100,000 230,000 230,000 230,000 230,000 130,000 130,000 130,000 Total Expenditures and Uses 556,673 1,401,774 1,025,000 1,892,453 462,000 661,744 757,500 440,000 272,000 210,000 Change in Fund Balance -106,673 -401,774 825,000 -1,292,453 188,000 38,256 -7,500 310,000 478,000 -210,000 Ending Balance 583,327 181,553 1,006,553 -285,900 -97,900 -59,644 -67,144 242,856 720,856 510,856 Source Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Produced Using Plan-It CIP Software Page 2 / 2 STAFF REPORT DATE: December 16, 2025 REGULAR AGENDA AGENDA ITEM:2026 Fee Schedule FROM: Clarissa Hadler, Finance Director Department Heads CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: Annually the Council reviews the City’s Fee Schedule and makes fee adjustments as necessary. The City’s Fee Schedule is adopted each year and occasionally revised throughout the year, as needed. The proposed changes were recommended by department directors and are presented to be adopted by City Council. ISSUE BEFORE THE CITY COUNCIL: Should the City Council update the fee schedule as proposed for 2026? DISCUSSION: Staff has reviewed the attached Fee Schedule and proposes the changes highlighted in yellow on the attached document. Fire Department added a fee for CPR training classes that require a certification card. Building added escrow for in-ground pools and other projects near easements; removed the plan review fee for residential rooftop solar since the state does a full plan review. Planning added a design review fee when not a part of a project; reduced the minimum grading threshold from 50 to 10 cubic yards due to coordination with engineering and watershed; and an escrow fee when selling city property to ensure that the buyer is aware that they pay all costs. Finance will be bringing the utility fees back to Council in March after the utility study is updated, so no changes are proposed to those during this revision. FISCAL IMPACT: Regularly analyzing, discussing and updating fees helps to ensure sound financial management. Further, review helps to ensure the proper fees are received for services. RECOMMENDATION: The Council is required to adopt an ordinance in order to update the fee schedule. The proposed ordinance and summary publication are attached. “Motion to approve Ordinance 2025 -18 Adopting the 2026 City of Lake Elmo Fee Schedule.” “Motion to adopt Resolution 2025 - 085 Authorizing Publication of Ordinance 2025 – 18 by Title and Summary.” ATTACHMENTS: 1)2026 Fee Schedule with Notes regarding changes 2)Ordinance 2025-18_Adopting the 2026 City of Lake Elmo Fee Schedule. 3)2026 Proposed Fee Schedule (final for Ordinance) 4)Resolution 2025-085 Authorizing Publication of Ordinance 2025-18 By Title and Summary APPLICATION/FEE/PERMIT TYPE 2026 FEE ADDITIONAL CHARGE, ESCROW or NOTES Notes Regarding Proposed 2026 Change Amateur Radio Antenna $875.00 Appeal (to Board of Adjustment and Appeals)$250.00 Bed and Breakfast Permit Fee $100.00 Bee Keeping Permit $25.00 Valid for 2 years from issuance Building Regulations * State Sur Charge Collected per MN Statute 326B.148 on all permits Building Permit Fee Schedule See Attached Refund Schedule for Allowable Refunds Total Valuation The City uses the ICC 2020 Building Valuation Table for minimum values $1.00 to $500.00 $29.50 $501.00 to $2,000.00 $2,001.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $1,000,001.00 and up Plan Review Fee Plan review for similar plans Single Family Decks up to 200 SF $100.00 Flat Fee + Plan review Valuation of project shall also be submitted with Application Single Family Decks 201 - 300 SF $200.00 Flat Fee + Plan Review Valuation of project shall also be submitted with Application Single Family Decks 301 SF & Greater $300.00 Flat Fee + Plan review Valuation of project shall also be submitted with Application Single Family Residential Basement Finish Under 300 SF $200.00 Flat Fee + Plan Review Fee + Plumbing and HVAC Permit Fees As needed Valuation of project shall also be submitted with Application Single Family Residential Basement Finish Over 301 SF $400.00 Flat Fee + Plan Review Fee + Plumbing and HVAC Permit Fees As needed Valuation of project shall also be submitted with Application $764.15 for the first $50,000.00 + $8.45 for each additional $1,000.00, or fraction thereof, to and including $100,000.00. Plus Building Escrow as shown below. $1,186.65 for the first $100,000.00 + $6.75 for each additional $1,000.00, or fraction thereof, to and including $500,000.00. Plus Building Escrow as shown below. $3,886.65 for the first $500,000.00 + $5.50 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00. Plus Building Escrow as shown below. $6,636.65 for the first $1,000,000.00 + $4.50 for each additional $1,000.00, or fraction thereof. Plus Building Escrow as shown below. 65% of building permit fee, 25% to be paid at application submittal, this is non-refundable. 25% of normal building permit fee (MN Rules 1300.0160 subp. 5), 25% to be paid at application submittal, this is non-refundable. $28.00 for the first $500.00 plus $3.70 for each additional $100.00, or fraction thereof, to and including $2,000.00. Plus Building Escrow as shown below. $83.50 for the first $2,000.00 + $16.55 for each additional $1,000.00, or fraction thereof, to and including $25,000.00. Plus Building Escrow as shown below. $464.15 for the first $25,000.00 + $12.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00. Plus Building Escrow as shown below. City of Lake Elmo 2026 Fee Schedule 1 City of Lake Elmo 2026 Fee Schedule Swimming Pool In-Ground $200.00 Flat Fee + Plan Review Fee + Plumbing and HVAC Permit Fees As needed Valuation of the project shall also be submitted with the Application. Other Planning & Escrow Fees May apply as determined by the Building Official & Planning This will ensure that those projects that disturb areas close to easements and could damage Public areas or Right of Ways complete the project and protect Easements, ROW and other public areas. Swimming Pool Above-Ground $75.00 Flat Fee With Separate Fence Permit as Needed Other Planning Fees May apply Reinspection Fee $75.00 Inspection outside normal business hours $120.00 per hour - 2 hour minimum Investigation fee - work started without required permit Equal to permit fee amount Additional Plan Review required by changes, addendum or revisions to plans $75.00 per hour, one hour minimum Building Demolition - Residential $200.00 Escrow as determined by Building Official Building Demolition - Commercial $300.00 Escrow as determined by Building Official Windows - Residential $250.00 Flat Fee Valuation of project shall also be submitted with Application Doors - Residential $150.00 Flat Fee Valuation of project shall also be submitted with Application Roofing - Residential $250.00 Flat Fee Valuation of project shall also be submitted with Application Roofing - Commercial $250.00 minimum or 1.5% Value of work, whichever is greater Siding - Residential $250.00 Flat Fee Valuation of project shall also be submitted with Application Siding - Commercial $250.00 minimum or 1.5% Value of work, whichever is greater Residential Retaining Walls over 4' (walls 4' and under require a Zoning permit)$150.00 Flat fee Valuation of project shall also be submitted with Application Commercial Retaining walls require a permit Fee Based on Valuation + Plan review fee Other Planning Fees May apply Commercial Plumbing $180.00 minimum or 1.5% Value of work, whichever is greater New Residential Construction Plumbing $180.00 Flat Fee Residential Remodel Plumbing $60.00 Flat Fee Sewer Service Installation Inspection $60.00 Water Service Installation Inspection $60.00 Sewer & Water Service Installation Inspection when completed together $60.00 Investigation fee - Plumbing work started without required permit Equal to permit fee amount Commercial HVAC $180.00 or 1.5% Value of work, whichever is greater New Residential Construction HVAC $180.00 Flat Fee Residential Remodel HVAC $60.00 Flat Fee 2 City of Lake Elmo 2026 Fee Schedule Fireplace Installation $60 per unit Investigation fee - HVAC work started without required permit Equal to permit fee amount Solar Residential Rooftop $200.00 Flat Fee + Plan Review Valuation of project shall also be submitted with Application This should be just a flat fee, state electrical does a full plan review on the system. Solar Residential Ground base $300.00 Flat Fee + Plan Review Valuation of project shall also be submitted with Application Other Planning Fees May apply All Commercial Solar Projects Fee Based on Valuation + Plan review fee Other Planning Fees May apply Manufactured Home Move In $200.00 Manufactured Home Move Out $200.00 Moving House or Primary Structure into the City 2% Value of the Work plus security amount determined by the Building Official Moving Accessory Structure into the City 2% Value of the Work plus security amount determined by the Building Official Design Review Fee $75.00 Intended to capture design review when it is not already included in a separate review process. This is a new item to ensure that design review occurs for redevelopment. Fire Permit Fee Schedule Storage Tank Removal $250.00 Storage Tank Installation 2% Value of the work Plan Review Fee (Fire)65% of permit fee based on valuation of job Fire Suppression 2% Value, $100.00 minimum Investigation fee - Fire Suppression work started without required permit Equal to permit fee amount Fire Alarm 2% Value, $100.00 minimum Investigation fee - Fire Alarm work started without required permit Equal to permit fee amount Annual Retail Consumer Fireworks (retailers only selling fireworks)$350 per location Annual Retail Consumer Fireworks (all other retailers)$100 per location Outdoor Public Fireworks/Pyrotechnic Display $150 per location Residential Day Care Inspections $50.00 Residential Adult Care/Foster Care/Adoption Inspections $50.00 Escrows - Building Escrow Administration Fee $100.00 New Single Family Dwelling Construction Escrow Two or more dwelling units per building Construction Escrow $2,500.00 per unit, minimum $10,000 per building, or an amount as determinded by the Building Official. This is not to be returned until LEC 105.08.100 Security Escrow for Construction is met. $10,000 or an amount as determind by the Building Official. This is not to be returned until LEC 105.08.100 Security Escrow for Construction is met. 3 City of Lake Elmo 2026 Fee Schedule Commercial/Industrial and Other structures Other projects that might require escrow/security to ensure that the project is completed in a timely manner and to protect ROW, Public Areas, Easements, and adjoining property. Escrow/Security to be determined by the Building Official & Planning.Minimum Escrow - $300 This would be a new fee and help with adding escrow/security on projects that are outside of the norms or to add to a permit if it is deemed neccessary Open Burning Permit Residential $45.00 Commercial $80.00 Illegal Burn see notes →Additional fees may be incurred based on Wash. Cty. Chief's fee schedule and # of responding units Firefighter Standby Actual staff cost Minimum 2 hours Reinspection Fee (after initial and 1st re-inspection)$75.00 Inspection outside normal business hours $120.00 per hour - 2 hour minimum Tent / Canopy (Over 400 sq. ft.) $75.00 per location Temporary LP $80.00 per tank Plan review, inspection and operation, 180 day expiration Fire Code / Policy Appeal $250.00 CPR Training with Certification Card $40.00 per person New fee for FD taught CPR classes that require a certification card. Fire Administration Fee 4% of invoice amount Chicken Keeping Permit $25.00 Initial permit expires on 12/31 of 2nd year. Cannabis License/Permit State Statute Maximum allowed by State Statute Comprehensive Plan Amendment $1,500.00 Land Use Escrow $2500 Conditional Use Permit (CUP) New $1,250.00 Amended $1,000.00 Contractor License Fees Driveway $50.00 Solid Waste Hauler $120.00 Copy Services (Paper/Electronic) Copies (B&W)$0.25 per page 100 pages or more are charged at actual cost of production Copies (Color)$0.50 per page 100 pages or more are charged at actual cost of production Copies (B&W) 11x17 $1.00 per page 100 pages or more are charged at actual cost of production Copies (Color) 11x17 $2.00 per page 100 pages or more are charged at actual cost of production Data DVD Fee $15.00 GIS Scaled Aerial $25.00 Existing Maps $5.00 Minimum $50,000 or 10% of the value of the project or an amount determined by the Building Official. This can be Cash, Check or Letter of Credit in a form approved by the City. This is not to be returned until LEC 105.08.100 Security Escrow for Construction is met. Planning, Building, Public Works, Engineering, Fire and Finance must sign off on Escrow Release and any and all outstanding development, building or other fees are to be paid or withdrawn from the remaining amount. If fees are charged against this escrow it must be replenished to the minimum level of 10% of value. Financial Security shall be in place in an amount to cover remaining work prior to a Building Final Inspection being scheduled. Wireless Communication Facilities Fee Escrow $10,000.00. Flood Plain Ordinance Fee Escrow $500.00 Land Use Escrow $2500 4 City of Lake Elmo 2026 Fee Schedule Custom (Per Hour Rate)$70.00 Plan Size Maps (Larger than 11x17)$15.00 Development Standards Specs/Details $55.00 Video reproduction $10.00 Galvanized Culvert 18" x 24'$425.00 Dog and Cat Impound fees First Impound - Dog $60.00 First Impound - Cat $42.00 Subsequent dog/cat impound $85.00 Driveway Residential - no curb cut on residential street $50 Residential - curb cut on residential street $100 Residential - curb cut on collector or arterial street $100 Residential - second curb cut additional $100 Commercial $175.00 Easement Encroachment $100.00 Staff & Recording Fee Electronic Fund Withdrawl/Bill Payment Fee + Trans. Charge Environmental Review (EAW/EIS/AUAR)$1,500.00 $2,500 Land Use escrow Village Area AUAR Fee $230.00 Per REC Unit. To be charged to development applications that increase the number of REC units above existing conditions within the Village AUAR Area. The fee will be based on the difference between the proposed and existing REC units. Fee to be paid as part of a developer’s agreement for larger projects or at the time a building permit is issued for smaller projects. Once paid, the same land will not be charged again. Business Subsidy Application $1,500.00 $10,000 Escrow Erosion Control Re-inspection Fee (portal to portal from City Hall: 1 Hr. min)$50.00 per hour $5,000.00 Security Excavating & Grading ≥ 50 cubic yards for non-shoreland, up to 400 cubic yds ≥ 10 cubic yards for shoreland, up to 400 cubic yds $125.00 Security $500.00 Updated to cover grading permits in shoreland. Excavating & Grading ≥ 400 cubic yards/acre of site area $500.00 $500.00 minimum escrow. Escrow to be determined by Community Development Director. Plus Security as Determined by the Community Development Director. Updated to capture larger projects that may have larger impact. False Alarms (12 Month Period)* (*1-3 no charge) Residential 4th False Alarm $125.00 Each Alarm In Excess of 4 False Alarms $250.00 All Impound Fees plus $20/day Boarding Fee 5 City of Lake Elmo 2026 Fee Schedule Commercial 4th False Alarm $250.00 Each Alarm In Excess of 4 False Alarms $500.00 Flood Plain District Delineation $500.00 Golf Cart Operation Permit $30.00 Mine Operation Inspection $100.00 Per LEC 9.04.050(d) Interim Use Permit (IUP) Fee $1,250.00 $2,500.00 Escrow Renewal $300.00 Liquor License Club On-Sale Intoxicating $100.00 On-Sale Intoxicating $1,500.00 Off-Sale Intoxicating $200.00 Off-Sale Non-Intoxicating $150.00 On-Sale Intoxicating- 2nd Building $750.00 On-Sale Non-Intoxicating $100.00 Investigation $350.00 On-Sale Sunday Intoxicating $200.00 Temporary Intoxicating $25.00 Wine $300.00 Lot Line Adjustment $325.00 None Massage Therapy Premises License Application Fee $100.00 Fee includes one Therapist Investigation Fee $100.00 Massage Therapy Practitioner License Application Fee $50.00 Investigation Fee $25.00 Massage Therapy Premises License Renewal $50.00 Fee includes one Therapist Massage Therapy Practitioner License Renewal $25.00 Massage Therapy License Amendment $25.00 Minor Subdivision $525.00 $1,000.00 escrow Park Dedication Residential - Up to three lots $3,600.00 per lot Four or more lots per §103.00.150 Commercial $6,000.00 per acre Parks & Shelter Park & Shelter Rental up to 6 hours - Residents $50 damage deposit Park & Shelter Rental up to 6 hours - Non-residents $50.00 $50 damage deposit Field/Court Reservations up to 3 hours $50/day damage deposit; $500/season deposit Lion's Park Concession Stand - Residents $25/day; Season long fee - $500 $50 damage deposit 6 City of Lake Elmo 2026 Fee Schedule Lion's Park Concession Stand - Non-residents $75/day; Season long fee - $500 $50 damage deposit City Provided Lights at Lions, Pebble, and Tablyn Parks $20/reservation of $150/season Parking Lots Commercial $200.00 $500 Fee Escrow. Plus Security as Determined by the Planning Department Platting Pre Application Conference $2,000.00 $3,500 Fee Escrow Preliminary Plat (Subdivision)$3,000.00 $10,000 Fee Escrow Preliminary Plat Revision $1,250.00 Final Plat (Subdivision)$2,500.00 $8,000 Fee Escrow Final Plat (Extension Fee)$100.00 Development Agreement Amendment $1,000.00 $500.00 Fee Escrow Planned Unit Development Pre Application Conference $2,000.00 $3,500 Fee Escrow Development Stage Plan $3,000.00 $10,000 Fee Escrow Final Plat $2,500.00 $8,000 Fee Escrow and (City will retain escrows to reimburse review costs for each stage of Development) Private Roads (Permitted only in AG zone)$150.00 Restictive Soils and Wetland Restoration Protection and Preservation Permit $800.00 Returned Check (NSF)$30.00 Purchase of City Property $2500 minimum escrow. Escrow to be determined by Community Development Director based on project. Escrow shall cover costs associated with the sale of property including but not limited to appraisal, title work, surveys. This is a new item to cover costs associated with selling City land. Clarifies our process to cover title, appraisal, legal & engineering review. Right-of-Way Permit Annual Registration $200.00 $5,000 Security Excavation Permit $275.00 + $.60/foot Joint Trench Permit: shared length per Section 94.40 (C)$275.00 + $.60/foot Obstruction Permit $275.00 Small Wireless Permit Fee $275.00 Permit Extension $100.00 Delay Penalty (per calendar day)$25.00 SAC Charge (City) (Sewer Availability Charge)$3,000.00 Per REC Unit: This fee may be deferred through special assessment for parcels with existing structures. SAC Charge (Met Council) (Sewer Availability Charge)$2,485.00 Per REC Unit: $2,485 to Met Council at time of connection. 7 City of Lake Elmo 2026 Fee Schedule Sewer Connection Charge $1,000.00 Per REC Unit. This fee may be deferred through special assessment for parcels with existing structures. Sewer Lateral Benefit Charge $14,300.00 Per REC Unit connecting to a Trunk Sewer Main and that has never been assessed Sanitary Sewer Rates Commercial - All Usage $ 5.99 /1,000 Gal No base charge. All units billed at this rate. Residential Quarterly Base Fee $66.89 Allowance of 10,000 gallons (10 Units) per quarter Residential Sanitary Sewer Usage Tier 1 (first 10,000 gal)$0.00 Residential Sanitary Sewer Usage Tier 2 (after 10,000 gal)$5.99 /1,000 Gal Multi-Family Quarterly Base Fee $6.13 4 or more units per building, billed per unit. Multi-Family Sewer Usage Tier 1 (first 10,000 gal)$0.00 Multi-Family Sanitary Sewer Usage Tier 2 (after 10,000 gal)$5.99 /1,000 Gal Septic Maintenance Fee (201 Off-Site Systems)$98.41/unit/quarter Real Estate Searches $20.00/Search For special assessment or utility search Signs - Permanent $180.00 Each sign will require its own sign permit Signs - Temporary $75.00 Temporary Renewal $25.00 Re-inspection Fee $25.00 Special Event Permit $75.00 City must be listed as additional insured Storm Water Residential - Annual $95.00 Commercial - Quarterly $95.00 Utility rate factor per code - 3.08x Residential Multi-family - Quarterly $95.00 Utility rate factor per code - 3.08x Residential Residential - Quarterly $23.75 Commercial - Quarterly $23.75 Utility rate factor per code - 3.08x Residential Multi-family - Quarterly $23.75 Utility rate factor per code - 3.08x Residential Review Fee $177.50 $82.50 Review/$95 Storm Water Fund Downtown Regional Stormwater District Connection Charge $1.40 per square foot of newly created or reconstructed impervious surface (Available only to properties located in the Downtown Stormwater District per Map 9-3). Regional Infiltration Basin Volume Control Use Charge $0.70 per square foot of newly created or reconstructed impervious surface (Available only to properties located in the Downs Lake subwatershed). Vacations (Streets or Easements) Easements $525.00 $500 Fee Escrow Streets $525.00 $500 Fee Escrow 8 City of Lake Elmo 2026 Fee Schedule Variance $1,250.00 $1000 Fee Escrow Utility Delinquent Accounts Regular 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Sewer 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Storm Water 10% per year, 6% per quater (for qrtly bills) or $5 mininum Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Water Availability Charge (WAC)$3,000.00 Per REC Unit; This fee may be deferred through special assessment for parcels with existing structures. Water Connection Charge $1,000.00 Per REC Unit. This fee may be deferred through special assessment for parcels with existing structures. Water Equipment/Set up Meter (3/4" or less)$423.65 1" Meter $490.85 Irrigation 1 and 1/2" meter $1,433.50 1 & 1/2" Meter $1,778.30 Irrigation 2" meter $1,402.80 2" Meter $2,013.80 Irrigation 3" meter $1,842.80 3" Meter $2,530.80 4" Meter $3,090.80 Driveway Curb Stop Lid $130.00 Disconnect Service $50.45 Reconnect Service $50.45 After Hour Disconnect Service $151.34 After Hours Reconnect Service $151.34 if not reconnected within first two hours of disconnect Water Lateral Benefit Charge $7,000.00 Per REC Unit connecting to a Trunk Water Main and that has never been assessed Water Meter Testing Request Testing a ¾” or 1” water meter $166.00 Fee will be reimbursed in full if meter found not reading within AWWA allowed tolerances. Testing a 1 ½” or larger water meter $376.00 Fee will be reimbursed in full if meter found not reading within AWWA allowed tolerances. Water Usage Residential - Quarterly Base Rate $27.02 Residential - Plus Rate per 1,000 Gallons Additional fees apply to larger sized meters 9 City of Lake Elmo 2026 Fee Schedule Plus Rate for 0-15,000 Gallons $2.70 Plus Rate for 15,001-30,000 Gallons $3.25 Plus Rate for 30,001-50,000 Gallons $3.89 Plus Rate for 50,001-80,000 Gallons $4.68 Plus Rate for 80,001 + Gallons $5.59 Water Usage Multi-Family - Quarterly Base Rate $27.02 4 or more units per building, billed per unit. Multi-Family - Plus Rate per 1,000 Gallons $2.70 Water Usage Commercial - Quarterly Rate $33.78 Commercial - Plus Rate Per 1,000 Gallons Plus Rate for 0 - 15,000 Gallons $4.19 Plus Rate for 15,001 - 30,000 Gallons $4.40 Plus Rate for 30,001 - 50,000 Gallons $5.09 Plus Rate for 50,001 - 80,000 Gallons $6.74 Plus Rate for 80,001 + Gallons $8.96 Water Usage Hotel / Motel - Quarterly Rate $33.78 For metered non-irrigation (domestic) consumption Hotel / Motel - Plus Rate Per 1,000 Gallons Plus Rate for 0 -30,000 Gallons $4.19 Plus Rate for 30,001 - 50,000 Gallons $4.40 Plus Rate for 50,001 + Gallons $5.39 Irrigation Water Usage Irrigation – Quarterly Base Rate $33.78 Irrigation – Plus Rate per 1,000 Gallons Plus Rate for 0 – 30,000 Gallons $3.25 Plus Rate for 30,001 -50,000 Gallons $3.89 Plus Rate for 50,001 – 80,000 Gallons $4.68 Plus Rate for 80,001 + Gallons $5.59 Bulk Water Purchase Water from Hydrant or Public Works Fill Station $131.16 first 5,000 gallons per quarter Plus $10.00/additional 1,000 gallons Violation of Water Use Restrictions (LEC 5.04.180)see notes → 1st violation - warning. 2nd violation - $100 . Each subsequent violation shall increase by $100 for the same property owner within the same calendar year. After the 4th violation a 24-hour disconnect notice will be placed at the property unless irrigation connection disassembled for the remainder of the season. Wind Generator $850.00 $2,000 Fee Escrow Wireless Communication Permit (co-location)$500.00 $10,000 Fee Escrow Zoning Amendment (Text or Map)$1,250.00 $2,500 Escrow 10 City of Lake Elmo 2026 Fee Schedule Zoning Certification Letter $50.00 Zoning Permit - Certificate of Zoning Compliance Fence Permit $75.00 Accessory Structures < 200 SF $75.00 Other $75.00 11 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 2025 - 18 AN ORDINANCE ADOPTING A 2026 FEE SCHEDULE FOR THE CITY OF LAKE ELMO The City Council of the City of Lake Elmo ordains: SECTION I. Schedule Adopted. The attached fee schedule is hereby adopted. SECTION II. Not Codified. This ordinance is transitory in nature and shall not be codified in the City Code. This ordinance and the fee schedule established hereby shall be placed on file and available for public inspection at City Hall. SECTION III. Effect. The fees set out in the attached fee schedule apply notwithstanding any other fees the City has established which may be inconsistent. Any other fees imposed by the City which do not appear on the attached fee schedule remain in full force and effect. SECTION IV. Effective Date. This ordinance shall become effective for all billings rendered after December 31, 2025, and upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION V. Adoption Date. This Ordinance No. 2025-18 was adopted on this 16th day of December, 2025, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Charles Cadenhead, Mayor ATTEST: City Clerk This Ordinance was published via Summary Publication on the ____ day of ________, 2025. APPLICATION/FEE/PERMIT TYPE 2026 FEE ADDITIONAL CHARGE, ESCROW or NOTES Amateur Radio Antenna $875.00 Appeal (to Board of Adjustment and Appeals)$250.00 Bed and Breakfast Permit Fee $100.00 Bee Keeping Permit $25.00 Valid for 2 years from issuance Building Regulations * State Sur Charge Collected per MN Statute 326B.148 on all permits Building Permit Fee Schedule See Attached Refund Schedule for Allowable Refunds Total Valuation The City uses the ICC 2020 Building Valuation Table for minimum values $1.00 to $500.00 $29.50 $501.00 to $2,000.00 $2,001.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $1,000,001.00 and up Plan Review Fee Plan review for similar plans Single Family Decks up to 200 SF $100.00 Flat Fee + Plan review Valuation of project shall also be submitted with Application Single Family Decks 201 - 300 SF $200.00 Flat Fee + Plan Review Valuation of project shall also be submitted with Application $6,636.65 for the first $1,000,000.00 + $4.50 for each additional $1,000.00, or fraction thereof. Plus Building Escrow as shown below. 65% of building permit fee, 25% to be paid at application submittal, this is non-refundable. 25% of normal building permit fee (MN Rules 1300.0160 subp. 5), 25% to be paid at application submittal, this is non-refundable. $1,186.65 for the first $100,000.00 + $6.75 for each additional $1,000.00, or fraction thereof, to and including $500,000.00. Plus Building Escrow as shown below. $3,886.65 for the first $500,000.00 + $5.50 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00. Plus Building Escrow as shown below. $464.15 for the first $25,000.00 + $12.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00. Plus Building Escrow as shown below. $764.15 for the first $50,000.00 + $8.45 for each additional $1,000.00, or fraction thereof, to and including $100,000.00. Plus Building Escrow as shown below. $83.50 for the first $2,000.00 + $16.55 for each additional $1,000.00, or fraction thereof, to and including $25,000.00. Plus Building Escrow as shown below. $28.00 for the first $500.00 plus $3.70 for each additional $100.00, or fraction thereof, to and including $2,000.00. Plus Building Escrow as shown below. City of Lake Elmo 2026 Fee Schedule 1 City of Lake Elmo 2026 Fee Schedule Single Family Decks 301 SF & Greater $300.00 Flat Fee + Plan review Valuation of project shall also be submitted with Application Single Family Residential Basement Finish Under 300 SF $200.00 Flat Fee + Plan Review Fee + Plumbing and HVAC Permit Fees As needed Valuation of project shall also be submitted with Application Single Family Residential Basement Finish Over 301 SF $400.00 Flat Fee + Plan Review Fee + Plumbing and HVAC Permit Fees As needed Valuation of project shall also be submitted with Application Swimming Pool In-Ground $200.00 Flat Fee + Plan Review Fee + Plumbing and HVAC Permit Fees As needed Valuation of the project shall also be submitted with the Application. Other Planning & Escrow Fees May apply as determined by the Building Official & Planning Swimming Pool Above-Ground $75.00 Flat Fee With Separate Fence Permit as Needed Other Planning Fees May apply Reinspection Fee $75.00 Inspection outside normal business hours $120.00 per hour - 2 hour minimum Investigation fee - work started without required permit Equal to permit fee amount Additional Plan Review required by changes, addendum or revisions to plans $75.00 per hour, one hour minimum Building Demolition - Residential $200.00 Escrow as determined by Building Official Building Demolition - Commercial $300.00 Escrow as determined by Building Official Windows - Residential $250.00 Flat Fee Valuation of project shall also be submitted with Application Doors - Residential $150.00 Flat Fee Valuation of project shall also be submitted with Application Roofing - Residential $250.00 Flat Fee Valuation of project shall also be submitted with Application Roofing - Commercial $250.00 minimum or 1.5% Value of work, whichever is greater Siding - Residential $250.00 Flat Fee Valuation of project shall also be submitted with Application Siding - Commercial $250.00 minimum or 1.5% Value of work, whichever is greater Residential Retaining Walls over 4' (walls 4' and under require a Zoning permit)$150.00 Flat fee Valuation of project shall also be submitted with Application 2 City of Lake Elmo 2026 Fee Schedule Commercial Retaining walls require a permit Fee Based on Valuation + Plan review fee Other Planning Fees May apply Commercial Plumbing $180.00 minimum or 1.5% Value of work, whichever is greater New Residential Construction Plumbing $180.00 Flat Fee Residential Remodel Plumbing $60.00 Flat Fee Sewer Service Installation Inspection $60.00 Water Service Installation Inspection $60.00 Sewer & Water Service Installation Inspection when completed together $60.00 Investigation fee - Plumbing work started without required permit Equal to permit fee amount Commercial HVAC $180.00 or 1.5% Value of work, whichever is greater New Residential Construction HVAC $180.00 Flat Fee Residential Remodel HVAC $60.00 Flat Fee Fireplace Installation $60 per unit Investigation fee - HVAC work started without required permit Equal to permit fee amount Solar Residential Rooftop $200.00 Flat Fee Valuation of project shall also be submitted with Application Solar Residential Ground base $300.00 Flat Fee + Plan Review Valuation of project shall also be submitted with Application Other Planning Fees May apply All Commercial Solar Projects Fee Based on Valuation + Plan review fee Other Planning Fees May apply Manufactured Home Move In $200.00 Manufactured Home Move Out $200.00 Moving House or Primary Structure into the City 2% Value of the Work plus security amount determined by the Building Official Moving Accessory Structure into the City 2% Value of the Work plus security amount determined by the Building Official Design Review Fee $75.00 Intended to capture design review when it is not already included in a separate review process. Fire Permit Fee Schedule 3 City of Lake Elmo 2026 Fee Schedule Storage Tank Removal $250.00 Storage Tank Installation 2% Value of the work Plan Review Fee (Fire)65% of permit fee based on valuation of job Fire Suppression 2% Value, $100.00 minimum Investigation fee - Fire Suppression work started without required permit Equal to permit fee amount Fire Alarm 2% Value, $100.00 minimum Investigation fee - Fire Alarm work started without required permit Equal to permit fee amount Annual Retail Consumer Fireworks (retailers only selling fireworks)$350 per location Annual Retail Consumer Fireworks (all other retailers)$100 per location Outdoor Public Fireworks/Pyrotechnic Display $150 per location Residential Day Care Inspections $50.00 Residential Adult Care/Foster Care/Adoption Inspections $50.00 Escrows - Building Escrow Administration Fee $100.00 New Single Family Dwelling Construction Escrow Two or more dwelling units per building Construction Escrow Commercial/Industrial and Other structures $10,000 or an amount as determind by the Building Official. This is not to be returned until LEC 105.08.100 Security Escrow for Construction is met. Minimum $50,000 or 10% of the value of the project or an amount determined by the Building Official. This can be Cash, Check or Letter of Credit in a form approved by the City. This is not to be returned until LEC 105.08.100 Security Escrow for Construction is met. Planning, Building, Public Works, Engineering, Fire and Finance must sign off on Escrow Release and any and all outstanding development, building or other fees are to be paid or withdrawn from the remaining amount. If fees are charged against this escrow it must be replenished to the minimum level of 10% of value. Financial Security shall be in place in an amount to cover remaining work prior to a Building Final Inspection being scheduled. $2,500.00 per unit, minimum $10,000 per building, or an amount as determinded by the Building Official. This is not to be returned until LEC 105.08.100 Security Escrow for Construction is met. 4 City of Lake Elmo 2026 Fee Schedule Other projects that might require escrow/security to ensure that the project is completed in a timely manner and to protect ROW, Public Areas, Easements, and adjoining property. Escrow/Security to be determined by the Building Official & Planning.Minimum Escrow - $300 Open Burning Permit Residential $45.00 Commercial $80.00 Illegal Burn see notes →Additional fees may be incurred based on Wash. Cty. Chief's fee schedule and # of responding units Firefighter Standby Actual staff cost Minimum 2 hours Reinspection Fee (after initial and 1st re-inspection)$75.00 Inspection outside normal business hours $120.00 per hour - 2 hour minimum Tent / Canopy (Over 400 sq. ft.) $75.00 per location Temporary LP $80.00 per tank Plan review, inspection and operation, 180 day expiration Fire Code / Policy Appeal $250.00 CPR Training with Certification Card $40.00 per person Fire Administration Fee 4% of invoice amount Chicken Keeping Permit $25.00 Initial permit expires on 12/31 of 2nd year. Cannabis License/Permit State Statute Maximum allowed by State Statute Comprehensive Plan Amendment $1,500.00 Land Use Escrow $2500 Conditional Use Permit (CUP) New $1,250.00 Amended $1,000.00 Contractor License Fees Driveway $50.00 Solid Waste Hauler $120.00 Copy Services (Paper/Electronic) Copies (B&W)$0.25 per page 100 pages or more are charged at actual cost of production Copies (Color)$0.50 per page 100 pages or more are charged at actual cost of production Copies (B&W) 11x17 $1.00 per page 100 pages or more are charged at actual cost of production Copies (Color) 11x17 $2.00 per page 100 pages or more are charged at actual cost of production Data DVD Fee $15.00 Wireless Communication Facilities Fee Escrow $10,000.00. Flood Plain Ordinance Fee Escrow $500.00 Land Use Escrow $2500 5 City of Lake Elmo 2026 Fee Schedule GIS Scaled Aerial $25.00 Existing Maps $5.00 Custom (Per Hour Rate)$70.00 Plan Size Maps (Larger than 11x17)$15.00 Development Standards Specs/Details $55.00 Video reproduction $10.00 Galvanized Culvert 18" x 24'$425.00 Dog and Cat Impound fees First Impound - Dog $60.00 First Impound - Cat $42.00 Subsequent dog/cat impound $85.00 Driveway Residential - no curb cut on residential street $50 Residential - curb cut on residential street $100 Residential - curb cut on collector or arterial street $100 Residential - second curb cut additional $100 Commercial $175.00 Easement Encroachment $100.00 Staff & Recording Fee Electronic Fund Withdrawl/Bill Payment Fee + Trans. Charge Environmental Review (EAW/EIS/AUAR)$1,500.00 $2,500 Land Use escrow Village Area AUAR Fee $230.00 Per REC Unit. To be charged to development applications that increase the number of REC units above existing conditions within the Village AUAR Area. The fee will be based on the difference between the proposed and existing REC units. Fee to be paid as part of a developer’s agreement for larger projects or at the time a building permit is issued for smaller projects. Once paid, the same land will not be charged again. Business Subsidy Application $1,500.00 $10,000 Escrow Erosion Control Re-inspection Fee (portal to portal from City Hall: 1 Hr. min)$50.00 per hour $5,000.00 Security All Impound Fees plus $20/day Boarding Fee 6 City of Lake Elmo 2026 Fee Schedule Excavating & Grading ≥ 50 cubic yards for non-shoreland, up to 400 cubic yds ≥ 10 cubic yards for shoreland, up to 400 cubic yds $125.00 Security $500.00 Excavating & Grading ≥ 400 cubic yards/acre of site area $500.00 $500.00 minimum escrow. Escrow to be determined by Community Development Director. Plus Security as Determined by the Community Development Director. False Alarms (12 Month Period)* (*1-3 no charge) Residential 4th False Alarm $125.00 Each Alarm In Excess of 4 False Alarms $250.00 Commercial 4th False Alarm $250.00 Each Alarm In Excess of 4 False Alarms $500.00 Flood Plain District Delineation $500.00 Golf Cart Operation Permit $30.00 Mine Operation Inspection $100.00 Per LEC 9.04.050(d) Interim Use Permit (IUP) Fee $1,250.00 $2,500.00 Escrow Renewal $300.00 Liquor License Club On-Sale Intoxicating $100.00 On-Sale Intoxicating $1,500.00 Off-Sale Intoxicating $200.00 Off-Sale Non-Intoxicating $150.00 On-Sale Intoxicating- 2nd Building $750.00 On-Sale Non-Intoxicating $100.00 Investigation $350.00 On-Sale Sunday Intoxicating $200.00 Temporary Intoxicating $25.00 Wine $300.00 Lot Line Adjustment $325.00 None Massage Therapy Premises License 7 City of Lake Elmo 2026 Fee Schedule Application Fee $100.00 Fee includes one Therapist Investigation Fee $100.00 Massage Therapy Practitioner License Application Fee $50.00 Investigation Fee $25.00 Massage Therapy Premises License Renewal $50.00 Fee includes one Therapist Massage Therapy Practitioner License Renewal $25.00 Massage Therapy License Amendment $25.00 Minor Subdivision $525.00 $1,000.00 escrow Park Dedication Residential - Up to three lots $3,600.00 per lot Four or more lots per §103.00.150 Commercial $6,000.00 per acre Parks & Shelter Park & Shelter Rental up to 6 hours - Residents $50 damage deposit Park & Shelter Rental up to 6 hours - Non-residents $50.00 $50 damage deposit Field/Court Reservations up to 3 hours $50/day damage deposit; $500/season deposit Lion's Park Concession Stand - Residents $25/day; Season long fee - $500 $50 damage deposit Lion's Park Concession Stand - Non-residents $75/day; Season long fee - $500 $50 damage deposit City Provided Lights at Lions, Pebble, and Tablyn Parks $20/reservation of $150/season Parking Lots Commercial $200.00 $500 Fee Escrow. Plus Security as Determined by the Planning Department Platting Pre Application Conference $2,000.00 $3,500 Fee Escrow Preliminary Plat (Subdivision)$3,000.00 $10,000 Fee Escrow Preliminary Plat Revision $1,250.00 Final Plat (Subdivision)$2,500.00 $8,000 Fee Escrow Final Plat (Extension Fee)$100.00 Development Agreement Amendment $1,000.00 $500.00 Fee Escrow Planned Unit Development 8 City of Lake Elmo 2026 Fee Schedule Pre Application Conference $2,000.00 $3,500 Fee Escrow Development Stage Plan $3,000.00 $10,000 Fee Escrow Final Plat $2,500.00 $8,000 Fee Escrow and (City will retain escrows to reimburse review costs for each stage of Development) Private Roads (Permitted only in AG zone)$150.00 Restictive Soils and Wetland Restoration Protection and Preservation Permit $800.00 Returned Check (NSF)$30.00 Purchase of City Property $2500 minimum escrow. Escrow to be determined by Community Development Director based on project. Escrow shall cover costs associated with the sale of property including but not limited to appraisal, title work, surveys. Right-of-Way Permit Annual Registration $200.00 $5,000 Security Excavation Permit $275.00 + $.60/foot Joint Trench Permit: shared length per Section 94.40 (C)$275.00 + $.60/foot Obstruction Permit $275.00 Small Wireless Permit Fee $275.00 Permit Extension $100.00 Delay Penalty (per calendar day)$25.00 SAC Charge (City) (Sewer Availability Charge)$3,000.00 Per REC Unit: This fee may be deferred through special assessment for parcels with existing structures. SAC Charge (Met Council) (Sewer Availability Charge)$2,485.00 Per REC Unit: $2,485 to Met Council at time of connection. Sewer Connection Charge $1,000.00 Per REC Unit. This fee may be deferred through special assessment for parcels with existing structures. Sewer Lateral Benefit Charge $14,300.00 Per REC Unit connecting to a Trunk Sewer Main and that has never been assessed Sanitary Sewer Rates 9 City of Lake Elmo 2026 Fee Schedule Commercial - All Usage $ 5.99 /1,000 Gal No base charge. All units billed at this rate. Residential Quarterly Base Fee $66.89 Allowance of 10,000 gallons (10 Units) per quarter Residential Sanitary Sewer Usage Tier 1 (first 10,000 gal)$0.00 Residential Sanitary Sewer Usage Tier 2 (after 10,000 gal)$5.99 /1,000 Gal Multi-Family Quarterly Base Fee $6.13 4 or more units per building, billed per unit. Multi-Family Sewer Usage Tier 1 (first 10,000 gal)$0.00 Multi-Family Sanitary Sewer Usage Tier 2 (after 10,000 gal)$5.99 /1,000 Gal Septic Maintenance Fee (201 Off-Site Systems)$98.41/unit/quarter Real Estate Searches $20.00/Search For special assessment or utility search Signs - Permanent $180.00 Each sign will require its own sign permit Signs - Temporary $75.00 Temporary Renewal $25.00 Re-inspection Fee $25.00 Special Event Permit $75.00 City must be listed as additional insured Storm Water Residential - Annual $95.00 Commercial - Quarterly $95.00 Utility rate factor per code - 3.08x Residential Multi-family - Quarterly $95.00 Utility rate factor per code - 3.08x Residential Residential - Quarterly $23.75 Commercial - Quarterly $23.75 Utility rate factor per code - 3.08x Residential Multi-family - Quarterly $23.75 Utility rate factor per code - 3.08x Residential Review Fee $177.50 $82.50 Review/$95 Storm Water Fund Downtown Regional Stormwater District Connection Charge $1.40 per square foot of newly created or reconstructed impervious surface (Available only to properties located in the Downtown Stormwater District per Map 9-3). Regional Infiltration Basin Volume Control Use Charge $0.70 per square foot of newly created or reconstructed impervious surface (Available only to properties located in the Downs Lake subwatershed). Vacations (Streets or Easements) 10 City of Lake Elmo 2026 Fee Schedule Easements $525.00 $500 Fee Escrow Streets $525.00 $500 Fee Escrow Variance $1,250.00 $1000 Fee Escrow Utility Delinquent Accounts Regular 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Sewer 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Storm Water 10% per year, 6% per quater (for qrtly bills) or $5 mininum Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Water Availability Charge (WAC)$3,000.00 Per REC Unit; This fee may be deferred through special assessment for parcels with existing structures. Water Connection Charge $1,000.00 Per REC Unit. This fee may be deferred through special assessment for parcels with existing structures. Water Equipment/Set up Meter (3/4" or less)$423.65 1" Meter $490.85 Irrigation 1 and 1/2" meter $1,433.50 1 & 1/2" Meter $1,778.30 Irrigation 2" meter $1,402.80 2" Meter $2,013.80 Irrigation 3" meter $1,842.80 3" Meter $2,530.80 4" Meter $3,090.80 Driveway Curb Stop Lid $130.00 Disconnect Service $50.45 Reconnect Service $50.45 Additional fees apply to larger sized meters 11 City of Lake Elmo 2026 Fee Schedule After Hour Disconnect Service $151.34 After Hours Reconnect Service $151.34 if not reconnected within first two hours of disconnect Water Lateral Benefit Charge $7,000.00 Per REC Unit connecting to a Trunk Water Main and that has never been assessed Water Meter Testing Request Testing a ¾” or 1” water meter $166.00 Fee will be reimbursed in full if meter found not reading within AWWA allowed tolerances. Testing a 1 ½” or larger water meter $376.00 Fee will be reimbursed in full if meter found not reading within AWWA allowed tolerances. Water Usage Residential - Quarterly Base Rate $27.02 Residential - Plus Rate per 1,000 Gallons Plus Rate for 0-15,000 Gallons $2.70 Plus Rate for 15,001-30,000 Gallons $3.25 Plus Rate for 30,001-50,000 Gallons $3.89 Plus Rate for 50,001-80,000 Gallons $4.68 Plus Rate for 80,001 + Gallons $5.59 Water Usage Multi-Family - Quarterly Base Rate $27.02 4 or more units per building, billed per unit. Multi-Family - Plus Rate per 1,000 Gallons $2.70 Water Usage Commercial - Quarterly Rate $33.78 Commercial - Plus Rate Per 1,000 Gallons Plus Rate for 0 - 15,000 Gallons $4.19 Plus Rate for 15,001 - 30,000 Gallons $4.40 Plus Rate for 30,001 - 50,000 Gallons $5.09 Plus Rate for 50,001 - 80,000 Gallons $6.74 Plus Rate for 80,001 + Gallons $8.96 Water Usage Hotel / Motel - Quarterly Rate $33.78 For metered non-irrigation (domestic) consumption Hotel / Motel - Plus Rate Per 1,000 Gallons Plus Rate for 0 -30,000 Gallons $4.19 12 City of Lake Elmo 2026 Fee Schedule Plus Rate for 30,001 - 50,000 Gallons $4.40 Plus Rate for 50,001 + Gallons $5.39 Irrigation Water Usage Irrigation – Quarterly Base Rate $33.78 Irrigation – Plus Rate per 1,000 Gallons Plus Rate for 0 – 30,000 Gallons $3.25 Plus Rate for 30,001 -50,000 Gallons $3.89 Plus Rate for 50,001 – 80,000 Gallons $4.68 Plus Rate for 80,001 + Gallons $5.59 Bulk Water Purchase Water from Hydrant or Public Works Fill Station $131.16 first 5,000 gallons per quarter Plus $10.00/additional 1,000 gallons Violation of Water Use Restrictions (LEC 5.04.180)see notes → 1st violation - warning. 2nd violation - $100 . Each subsequent violation shall increase by $100 for the same property owner within the same calendar year. After the 4th violation a 24-hour disconnect notice will be placed at the property unless irrigation connection disassembled for the remainder of the season. Wind Generator $850.00 $2,000 Fee Escrow Wireless Communication Permit (co-location)$500.00 $10,000 Fee Escrow Zoning Amendment (Text or Map)$1,250.00 $2,500 Escrow Zoning Certification Letter $50.00 Zoning Permit - Certificate of Zoning Compliance Fence Permit $75.00 Accessory Structures < 200 SF $75.00 Other $75.00 Definition of Terms **Security: City will retain a security escrow to ensure completion of work as directed by the approved permit/application and compliance with the State Building Code and the City of Lake Elmo Municipal Code. *Fee Escrow: City will maintain a fee escrow to cover all City review costs. Application fees include all professional fees and expenses incurred by the City. 13 City of Lake Elmo 2026 Fee Schedule PERMIT REFUND FEE SCHEDULE Permit Type Fee Type Amount of Refund if Requested within 180 days of Permit Issuance and no construction has started Building Building Permit fee 80%, No refund for Flat Fee, minimum fee permits or expired permits. Exception: those permits that were denied by the City after permit was paid for but not started Plan Review Fee 0% (if plan review started or completed), 100% (if plan review not started) State Surcharge 100% (if not yet paid to State) SAC (City) Fees 100% (if not started) Construction Escrow Administration Fee 0% Water Availablity Charge 100% If not started) Driveway Fee 100% (If not started) Mechanical Residential/Commercial 80%, No refund for Flat Fee, minimum fee permits or expired permits. Exception: those permits thet were denied by the City after permit was paid for but not started Plumbing Residential/Commercial 80%, No refund for Flat Fee, minimum fee permits or expired permits. Exception: those permits thet were denied by the City after permit was paid for but not started 14 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2025-085 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 2025-18 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 2025- 18, an ordinance amending the City Code of Ordinances by amending the City’s provisions related to the City Council; and WHEREAS, the Ordinance includes a chart that is 14 pages in length; and WHEREAS, Minnesota Statutes Section 412.191, subdivision 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the Ordinance; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No. 2025-18 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 2025-18 which adopts the City’s 2026 Fee Schedule. The full text of this Ordinance is available for inspection at Lake Elmo city hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the Ordinance at City Hall for public inspection. Dated: December 16th, 2025 Charles Cadenhead, Mayor ATTEST: City Clerk Date Type Due date for packet Order Agenda Section Agenda item 1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds Consent Agenda Approve Massage Therapy License Renewals Consent Agenda Designate Official Publication Newspaper of Record Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy Consent Agenda Designate Authority for EFT Payments Consent Agenda Appoint City Attorney (Civil and Prosecution) Consent Agenda Purchase CIP Project F-011 – Utility Terrain Vehicle 1 Replacement Regular Agenda Appoint Acting Mayor Regular agenda Ramsey Washington Cable Commission Appointment Regular agenda Council School Liaison Appointment Consent Agenda Appoint City Engineer Regular Agenda Lake ELmo Strategic Communications Plan-Hold Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids 1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW Presentation Broadband Franchise presentation by Michael Bradley Discussion Joint Planning Commission and City Council Workshop Discussion Joint Parks Commission and City Council Workshop 1/20/2026 CC Meeting 1/13/2026 Presentation Green Steps/Gold Leaf Presentation with Kristin Mroz (Pending) Consent Agenda Accept ULI TAP Report for City-owned 180 acres Consent Agenda 4th Quarter Dashboards and Financials Regular Agenda 4th Quarter Goals Update Regular Agenda Approve Cooperative Cost Share and Cooperative Maintenance agreements for Hwy 36/LE Ave 2/3/2026 CC Meeting 1/27/26 Consent Agenda 2026 Planning Commission Work Plan Consent Agenda 2026 Parks Commission Work Plan 2/10/2026 CC Workshop 2/3/26 Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6 Discussion Lake Elmo-No wake 2/17/2026 CC Meeting 2/10/26 Regular Agenda 2026 Street & Utility - Accept Bids and Award Contract 3/3/2026 CC Meeting 2/24/26 *Please note: This list is subject to change* 3/10/2026 CC Workshop 3/3/26 3/17/2025 CC Meeting 3/10/26