HomeMy WebLinkAbout01-06-26 City Council Meeting PacketCity Council Meeting
Tuesday, January 6, 2026 7:00 p.m.
City of Lake Elmo | 3880 Laverne Avenue North
AGENDA
Call To Order/Pledge Of Allegiance
Approval Of Agenda
Presentations
Public Comments/Inquiries
Approval Of Minutes
10 -21 -25 CITY COUNCIL MEETING MINUTES.PDF
11 -5 -25 COUNCIL MEETING MINUTES.PDF
11 -12 -25 WORKSHOP MINUTES.PDF
11 -12 -25 COUNCIL WORKSHOP MINUTES.PDF
11 -18 -25 COUNCIL MEETING MINUTES.PDF
12 -2 -25 COUNCIL MEETING MINUTES.PDF
12 -9 -25 COUNCIL WORKSHOP MINUTES.PDF
12 -16 -25 COUNCIL MEETING MINUTES.PDF
Consent Agenda
Approve Payments And Disbursements
APPROVE PAYMENTS AND DISBURSEMENTS.PDF
Designate Official Depositories Of Funds
STAFF MEMO AND RESOLUTION - OFFICIAL DEPOSITORIES.PDF
Designate Authority To Make EFT Payments
DESIGNATE THE AUTHORITY TO MAKE ELECTRONIC FUNDS
TRANSFERS .PDF
RESOLUTION 2026 -004 DESIGNATE AUTHORITY FOR EFT PAYMENTS
(1).PDF
Appoint City Attorney
APPOINT CITY ATTORNEY.PDF
Appoint City Engineer
APPOINT CITY ENGINEER.PDF
Designate Data Practices Authority And Compliance Officer
DESIGNATE DATA PRACTICES AUTHORITY AND COMPLIANCE
OFFICER.PDF
DATA PRACTICES RESOLUTION.PDF
DATA PRACTICES POLICY.PDF
Approve Pay Equity Report
COUNCIL MEMO - PAY EQUITY.PDF
Accept Donation To The Fire Department
COUNCIL MEMO -FIRE DEPARTMENT DONATION WIENS 1 -6 -2026.PDF
RESOLUTION 2026 -006 THE FIELDS AT NEW PERSPECTIVE DONATION 1 -
6 -26.PDF
Designate Official Newspaper Of Record
DESIGNATE OFFICIAL NEWSPAPER.PDF
RESOLUTION 2026 -002 DESIGNATING OFFICIAL NEWSPAPER.PDF
Approve Purchase CIP Project F -011 –Utility Terrain Vehicle 1 Replacement
COUNCIL MEMO -PURCHASE CIP PROJECT F -011 UTILITY TERRAIN
VEHICLE 1 REPLACEMENT.PDF
POLARIS -LAKE ELMO QUO -68105 -V3L0Q0.PDF
Accept Improvements And Approve Pay Request No. 8 (Final) For The Stillwater
Boulevard (CSAH 14) Trunk Watermain Improvements
ACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 8 FOR THE
STILLWATER BOULEVARD TRUNK WATERMAIN IMPROVEMENTS.PDF
Approve Utility Oversizing Payment For Bridgewater Village
APPROVE UTILITY OVERSIZING PAYMENT FOR BRIDGEWATER
VILLAGE.PDF
Accept Improvements And Reduce Security For Bridgewater Village
ACCEPT IMPROVEMENTS AND REDUCE SECURITY FOR BRIDGEWATER
VILLAGE.PDF
Regular Agenda
Appoint Acting Mayor
APPOINT ACTING MAYOR.PDF
Appoint School Liasion
COUNCIL MEMO - APPOINT SCHOOL LIASION.PDF
Cable Commission Appointments
STAFF REPORT - CABLE COMMISSION APPOINTMENT.PDF
RESOLUTION APPOINTING CABLE COMMISSIONDIRECTOR.PDF
Appointments To Lake Elmo Airport Advisory Committee
STAFF REPORT -LAKE ELMO AIRPORT COMMISSION
APPOINTMENTS.PDF
Approve Plans And Specifications And Order Advertisement For Bids For The 2026
Street Improvements
City Engineer Nate Stanley presenting
APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT
FOR BIDS FOR 2026 STREET AND UTILITLIES.PDF
RESOLUTION -2026 STREET IMP_APPROVE PLAN_SPEC.PDF
PRESENTATION -2026 STREET AND UTILITY_APPROVE PLAN_SPEC.PDF
Council Reports
Staff Reports
Future Agenda Items
AGENDA TRACKING SHEET.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
A.
B.
C.
D.
E.
Documents:
F.
1.
Documents:
2.
Documents:
3.
Documents:
4.
Documents:
5.
Documents:
6.
Documents:
7.
Documents:
8.
Documents:
9.
Documents:
10.
Documents:
11.
Documents:
12.
Documents:
13.
Documents:
G.
1.
Documents:
2.
Documents:
3.
Documents:
4.
Documents:
5.
Documents:
H.
I.
J.
Documents:
K.
City Council MeetingTuesday, January 6, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesApproval Of Minutes10-21 -25 CITY COUNCIL MEETING MINUTES.PDF11-5 -25 COUNCIL MEETING MINUTES.PDF11-12 -25 WORKSHOP MINUTES.PDF11-12 -25 COUNCIL WORKSHOP MINUTES.PDF11-18 -25 COUNCIL MEETING MINUTES.PDF12-2 -25 COUNCIL MEETING MINUTES.PDF12-9 -25 COUNCIL WORKSHOP MINUTES.PDF12-16 -25 COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFDesignate Official Depositories Of FundsSTAFF MEMO AND RESOLUTION - OFFICIAL DEPOSITORIES.PDFDesignate Authority To Make EFT Payments
DESIGNATE THE AUTHORITY TO MAKE ELECTRONIC FUNDS
TRANSFERS .PDF
RESOLUTION 2026 -004 DESIGNATE AUTHORITY FOR EFT PAYMENTS
(1).PDF
Appoint City Attorney
APPOINT CITY ATTORNEY.PDF
Appoint City Engineer
APPOINT CITY ENGINEER.PDF
Designate Data Practices Authority And Compliance Officer
DESIGNATE DATA PRACTICES AUTHORITY AND COMPLIANCE
OFFICER.PDF
DATA PRACTICES RESOLUTION.PDF
DATA PRACTICES POLICY.PDF
Approve Pay Equity Report
COUNCIL MEMO - PAY EQUITY.PDF
Accept Donation To The Fire Department
COUNCIL MEMO -FIRE DEPARTMENT DONATION WIENS 1 -6 -2026.PDF
RESOLUTION 2026 -006 THE FIELDS AT NEW PERSPECTIVE DONATION 1 -
6 -26.PDF
Designate Official Newspaper Of Record
DESIGNATE OFFICIAL NEWSPAPER.PDF
RESOLUTION 2026 -002 DESIGNATING OFFICIAL NEWSPAPER.PDF
Approve Purchase CIP Project F -011 –Utility Terrain Vehicle 1 Replacement
COUNCIL MEMO -PURCHASE CIP PROJECT F -011 UTILITY TERRAIN
VEHICLE 1 REPLACEMENT.PDF
POLARIS -LAKE ELMO QUO -68105 -V3L0Q0.PDF
Accept Improvements And Approve Pay Request No. 8 (Final) For The Stillwater
Boulevard (CSAH 14) Trunk Watermain Improvements
ACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 8 FOR THE
STILLWATER BOULEVARD TRUNK WATERMAIN IMPROVEMENTS.PDF
Approve Utility Oversizing Payment For Bridgewater Village
APPROVE UTILITY OVERSIZING PAYMENT FOR BRIDGEWATER
VILLAGE.PDF
Accept Improvements And Reduce Security For Bridgewater Village
ACCEPT IMPROVEMENTS AND REDUCE SECURITY FOR BRIDGEWATER
VILLAGE.PDF
Regular Agenda
Appoint Acting Mayor
APPOINT ACTING MAYOR.PDF
Appoint School Liasion
COUNCIL MEMO - APPOINT SCHOOL LIASION.PDF
Cable Commission Appointments
STAFF REPORT - CABLE COMMISSION APPOINTMENT.PDF
RESOLUTION APPOINTING CABLE COMMISSIONDIRECTOR.PDF
Appointments To Lake Elmo Airport Advisory Committee
STAFF REPORT -LAKE ELMO AIRPORT COMMISSION
APPOINTMENTS.PDF
Approve Plans And Specifications And Order Advertisement For Bids For The 2026
Street Improvements
City Engineer Nate Stanley presenting
APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT
FOR BIDS FOR 2026 STREET AND UTILITLIES.PDF
RESOLUTION -2026 STREET IMP_APPROVE PLAN_SPEC.PDF
PRESENTATION -2026 STREET AND UTILITY_APPROVE PLAN_SPEC.PDF
Council Reports
Staff Reports
Future Agenda Items
AGENDA TRACKING SHEET.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
A.B.C.D.E.Documents:F.1.Documents:2.Documents:3.
Documents:
4.
Documents:
5.
Documents:
6.
Documents:
7.
Documents:
8.
Documents:
9.
Documents:
10.
Documents:
11.
Documents:
12.
Documents:
13.
Documents:
G.
1.
Documents:
2.
Documents:
3.
Documents:
4.
Documents:
5.
Documents:
H.
I.
J.
Documents:
K.
City Council MeetingTuesday, January 6, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesApproval Of Minutes10-21 -25 CITY COUNCIL MEETING MINUTES.PDF11-5 -25 COUNCIL MEETING MINUTES.PDF11-12 -25 WORKSHOP MINUTES.PDF11-12 -25 COUNCIL WORKSHOP MINUTES.PDF11-18 -25 COUNCIL MEETING MINUTES.PDF12-2 -25 COUNCIL MEETING MINUTES.PDF12-9 -25 COUNCIL WORKSHOP MINUTES.PDF12-16 -25 COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFDesignate Official Depositories Of FundsSTAFF MEMO AND RESOLUTION - OFFICIAL DEPOSITORIES.PDFDesignate Authority To Make EFT PaymentsDESIGNATE THE AUTHORITY TO MAKE ELECTRONIC FUNDS TRANSFERS .PDFRESOLUTION 2026 -004 DESIGNATE AUTHORITY FOR EFT PAYMENTS (1).PDFAppoint City AttorneyAPPOINT CITY ATTORNEY.PDFAppoint City EngineerAPPOINT CITY ENGINEER.PDFDesignate Data Practices Authority And Compliance OfficerDESIGNATE DATA PRACTICES AUTHORITY AND COMPLIANCE OFFICER.PDFDATA PRACTICES RESOLUTION.PDFDATA PRACTICES POLICY.PDFApprove Pay Equity ReportCOUNCIL MEMO - PAY EQUITY.PDFAccept Donation To The Fire DepartmentCOUNCIL MEMO -FIRE DEPARTMENT DONATION WIENS 1 -6 -2026.PDFRESOLUTION 2026 -006 THE FIELDS AT NEW PERSPECTIVE DONATION 1 -6 -26.PDFDesignate Official Newspaper Of RecordDESIGNATE OFFICIAL NEWSPAPER.PDFRESOLUTION 2026 -002 DESIGNATING OFFICIAL NEWSPAPER.PDFApprove Purchase CIP Project F -011 –Utility Terrain Vehicle 1 ReplacementCOUNCIL MEMO -PURCHASE CIP PROJECT F -011 UTILITY TERRAIN VEHICLE 1 REPLACEMENT.PDFPOLARIS -LAKE ELMO QUO -68105 -V3L0Q0.PDF
Accept Improvements And Approve Pay Request No. 8 (Final) For The Stillwater
Boulevard (CSAH 14) Trunk Watermain Improvements
ACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 8 FOR THE
STILLWATER BOULEVARD TRUNK WATERMAIN IMPROVEMENTS.PDF
Approve Utility Oversizing Payment For Bridgewater Village
APPROVE UTILITY OVERSIZING PAYMENT FOR BRIDGEWATER
VILLAGE.PDF
Accept Improvements And Reduce Security For Bridgewater Village
ACCEPT IMPROVEMENTS AND REDUCE SECURITY FOR BRIDGEWATER
VILLAGE.PDF
Regular Agenda
Appoint Acting Mayor
APPOINT ACTING MAYOR.PDF
Appoint School Liasion
COUNCIL MEMO - APPOINT SCHOOL LIASION.PDF
Cable Commission Appointments
STAFF REPORT - CABLE COMMISSION APPOINTMENT.PDF
RESOLUTION APPOINTING CABLE COMMISSIONDIRECTOR.PDF
Appointments To Lake Elmo Airport Advisory Committee
STAFF REPORT -LAKE ELMO AIRPORT COMMISSION
APPOINTMENTS.PDF
Approve Plans And Specifications And Order Advertisement For Bids For The 2026
Street Improvements
City Engineer Nate Stanley presenting
APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT
FOR BIDS FOR 2026 STREET AND UTILITLIES.PDF
RESOLUTION -2026 STREET IMP_APPROVE PLAN_SPEC.PDF
PRESENTATION -2026 STREET AND UTILITY_APPROVE PLAN_SPEC.PDF
Council Reports
Staff Reports
Future Agenda Items
AGENDA TRACKING SHEET.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
A.B.C.D.E.Documents:F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:
11.
Documents:
12.
Documents:
13.
Documents:
G.
1.
Documents:
2.
Documents:
3.
Documents:
4.
Documents:
5.
Documents:
H.
I.
J.
Documents:
K.
City Council MeetingTuesday, January 6, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesApproval Of Minutes10-21 -25 CITY COUNCIL MEETING MINUTES.PDF11-5 -25 COUNCIL MEETING MINUTES.PDF11-12 -25 WORKSHOP MINUTES.PDF11-12 -25 COUNCIL WORKSHOP MINUTES.PDF11-18 -25 COUNCIL MEETING MINUTES.PDF12-2 -25 COUNCIL MEETING MINUTES.PDF12-9 -25 COUNCIL WORKSHOP MINUTES.PDF12-16 -25 COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFDesignate Official Depositories Of FundsSTAFF MEMO AND RESOLUTION - OFFICIAL DEPOSITORIES.PDFDesignate Authority To Make EFT PaymentsDESIGNATE THE AUTHORITY TO MAKE ELECTRONIC FUNDS TRANSFERS .PDFRESOLUTION 2026 -004 DESIGNATE AUTHORITY FOR EFT PAYMENTS (1).PDFAppoint City AttorneyAPPOINT CITY ATTORNEY.PDFAppoint City EngineerAPPOINT CITY ENGINEER.PDFDesignate Data Practices Authority And Compliance OfficerDESIGNATE DATA PRACTICES AUTHORITY AND COMPLIANCE OFFICER.PDFDATA PRACTICES RESOLUTION.PDFDATA PRACTICES POLICY.PDFApprove Pay Equity ReportCOUNCIL MEMO - PAY EQUITY.PDFAccept Donation To The Fire DepartmentCOUNCIL MEMO -FIRE DEPARTMENT DONATION WIENS 1 -6 -2026.PDFRESOLUTION 2026 -006 THE FIELDS AT NEW PERSPECTIVE DONATION 1 -6 -26.PDFDesignate Official Newspaper Of RecordDESIGNATE OFFICIAL NEWSPAPER.PDFRESOLUTION 2026 -002 DESIGNATING OFFICIAL NEWSPAPER.PDFApprove Purchase CIP Project F -011 –Utility Terrain Vehicle 1 ReplacementCOUNCIL MEMO -PURCHASE CIP PROJECT F -011 UTILITY TERRAIN VEHICLE 1 REPLACEMENT.PDFPOLARIS -LAKE ELMO QUO -68105 -V3L0Q0.PDFAccept Improvements And Approve Pay Request No. 8 (Final) For The Stillwater Boulevard (CSAH 14) Trunk Watermain ImprovementsACCEPT IMPROVEMENTS AND APPROVE PAY REQUEST NO. 8 FOR THE STILLWATER BOULEVARD TRUNK WATERMAIN IMPROVEMENTS.PDFApprove Utility Oversizing Payment For Bridgewater VillageAPPROVE UTILITY OVERSIZING PAYMENT FOR BRIDGEWATER VILLAGE.PDFAccept Improvements And Reduce Security For Bridgewater VillageACCEPT IMPROVEMENTS AND REDUCE SECURITY FOR BRIDGEWATER VILLAGE.PDFRegular AgendaAppoint Acting MayorAPPOINT ACTING MAYOR.PDFAppoint School LiasionCOUNCIL MEMO - APPOINT SCHOOL LIASION.PDFCable Commission AppointmentsSTAFF REPORT - CABLE COMMISSION APPOINTMENT.PDFRESOLUTION APPOINTING CABLE COMMISSIONDIRECTOR.PDFAppointments To Lake Elmo Airport Advisory CommitteeSTAFF REPORT -LAKE ELMO AIRPORT COMMISSION APPOINTMENTS.PDFApprove Plans And Specifications And Order Advertisement For Bids For The 2026 Street ImprovementsCity Engineer Nate Stanley presenting
APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT
FOR BIDS FOR 2026 STREET AND UTILITLIES.PDF
RESOLUTION -2026 STREET IMP_APPROVE PLAN_SPEC.PDF
PRESENTATION -2026 STREET AND UTILITY_APPROVE PLAN_SPEC.PDF
Council Reports
Staff Reports
Future Agenda Items
AGENDA TRACKING SHEET.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
A.B.C.D.E.Documents:F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:11.Documents:12.Documents:13.Documents:G.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:
H.
I.
J.
Documents:
K.
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
OCTOBER 21, 2025
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Hirn, Jeff
Holtz and Nick Kragness.
Staff present: Administrator Miller, City Attorney Sonsalla, City Engineer Stanley, Contract
Engineer Fuerst, Senior Planner Jensen, Community Development Director Stopa, Finance
Coordinator Kraemer and City Clerk Johnson.
APPROVAL OF AGENDA
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 5 – 0.
ACCEPT MINUTES
Councilmember Hirn, seconded by Councilmember Kragness, moved TO ACCEPT THE
MINUTES OF THE SEPTEMBER 2, 2025 CITY COUNCIL MEETING AS PRESENTED.
Motion passed 5 – 0.
PUBLIC COMMENTS/INQUIRIES
None
CONSENT AGENDA
1.Approve Payment of Disbursements
2.Approve LMCIT Statutory Tort Limits
3.Approve Inwood Townhomes 1st Addition Development Agreement
4.Approve Savona 4th Addition Security Release
5.Approve Pay Request No. 4 for the 2025 Street and Utility Project
6.Approve Pay Request No. 1 for the I-94 Lift Station and Forcemain Improvements
7.Approve Pay Request No. 1 for the Reid Park Parking Lot Improvements
8.Approve Pay Request No. 2 for the Stillwater School District Utility Improvements
9.Approve Pay Request No. 4 (final) for the Well No. 2 PFAS Removal Equipment
10.Approve Pay Request No. 2 for the Village Parkway UPRR Crossing Improvements
11.Approve 2026 Benefit Renewal
12.Approve Implementation Plan for MN Paid Leave
LAKE ELMO CITY COUNCIL MINUTES
October 21, 2025
Page 2 of 5
Councilmember Hirn, seconded by Councilmember Kragness, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
REGULAR AGENDA
ITEM 1: 2026 Street & Utility Improvement Hearing
City Engineer Stanley presented the location of the improvements, project schedule, feasibility
report recommendations, proposed parking restrictions in cul de sacs and preliminary project costs
and assessments.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO OPEN THE PUBLIC
HEARING. Motion passed 5 – 0.
Jim Greengard, 2677 Imperial Avenue North, asked about long range plan for sewer in his
neighborhood and the cost benefit of using concrete curbing over asphalt curbing.
Steve Meyer, 8301 27th Street North, asked about complete removal and reconstruction of the
street versus mill and overlay.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO CLOSE THE
PUBLIC HEARING. Motion passed 5 – 0.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO APPROVE
RESOLUTION NO. 2025-070, ORDERING THE IMPROVEMENTS FOR THE 2026
STREET AND UTILITY IMPROVEMENTS AND THE PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE RECOMMENDED IMPROVEMENTS OUTLINED IN THE
FEASIBILITY REPORT DATED SEPTEMBER 9, 2025. Motion passed 5 – 0.
Councilmember Hirn, seconded by Councilmember Kragness, MOVED TO AUTHORIZE THE
CITY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH BOLTON & MENK, INC.
FOR THE FINAL DESIGN AND BIDDING PHASE SERVICES IN THE NOT-TO-EXCEED
AMOUNT OF $138,600 FOR THE 2026 STREET AND UTILITY IMPROVEMENTS.
Motion passed 5 – 0.
ITEM 2: PUBLIC HEARING – ADOPT FINAL ASSESSMENT ROLL FOR 2025
STREET AND UTILITY IMPROVEMENTS
City Engineer Stanley presented an overview of the project and noted a property to be removed
from the final assessment roll due to work not being done in front of that property.
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO OPEN THE
PUBLIC HEARING. Motion passed 5 – 0.
LAKE ELMO CITY COUNCIL MINUTES
October 21, 2025
Page 3 of 5
Katherine Todd, 9961 55th Street North, objected to the amount of the assessment and
commented on property taxes and benefits received. Ms. Todd also noted damage to her
sprinkler system, underground dog fencing and loss of trees.
Mayor Cadenhead noted that John Burban, 9612 57th Street North, submitted and email
requesting a reduction in the assessment amount.
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO CLOSE THE
PUBLIC HEARING. Motion passed 5 – 0.
Discussion was held regarding materials used for curbing.
Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE
RESOLUTION NO. 2025-071, ADOPTING THE FINAL ASSESSMENT ROLL AS
AMENDED FOR THE 2025 STREET AND UTILITY PROJECT. Motin passed 5 – 0.
ITEM 3: PUBLIC HEARING – ADOPT FINAL ASSESSMENT ROLL FOR
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS
City Engineer Stanley reviewed the utility improvements made at Oak Land Middle School and
the new Lake Elmo Elementary School. Stanley also reviewed the total project costs and final
assessments.
Councilmember Hirn, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC
HEARING. Motion passed 5 – 0.
Councilmember Hirn, seconded by Councilmember Dragisich, moved TO CLOSE THE
PUBLIC HEARING. Motion passed 5 – 0.
Councilmember Hirn, seconded by Councilmember Dragisich, moved TO APPROVE
RESOLUTION NO. 2025-072, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE
STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS. Motion passed 5
– 0.
ITEM 4: LANDFILL SOLAR FARM
EDA member Tony Manzara presented information reviewed by the EDA related to potential
installation of a solar farm at the landfill site in Lake Elmo and requested that the City Attorney
be engaged to review legal issues. Brief discussion was held and council consensus was to
discuss this issue at a future workshop.
LAKE ELMO CITY COUNCIL MINUTES
October 21, 2025
Page 4 of 5
ITEM 5: HIGHPOINTE CROSSING COMPREHENSIVE PLAN AMENDMENT
Contract Planner Nathan Fuerst provided a status update, noting that sewer capacity will need to
be investigated with the Met Council. Paul Robinson, Rachel Development, discussed
challenges associated with planning for individual septic systems on each lot. Alternative site
plans were presented with councilmembers favoring an 11 lot concept.
ITEM 6: LIMERICK VILLAGE ENVIRONMENTAL ASSESSMENT WORKSHEET
Contract Planner Nathan Fuerst reviewed the status of the Limerick Village proposal and request
from the developer for the city to approve a negative declaration on the need for an
environmental impact statement. Planner Fuerst also reviewed the environmental review process
and comments received.
Councilmember Hirn, seconded by Councilmember Holtz, moved TO ADOPT RESOLUTION
2025-073 APPROVING A NEGATIVE DECLARATION ON THE NEED FOR AN
ENVIRONMENTAL IMPACT STATEMENT FOR THE LIMERICK VILLAGE
DEVELOPMENT PROJECT. Motion passed 5 – 0.
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE THE
FINDINGS OF FACT AND CONCLUSIONS DOCUMENT IN SUPPORT OF A
NEGATIVE DECLARATION FOR AN EIS FOR THE LIMERICK VILLAGE
DEVELOPMENT PROJECT AS PREPARED BY STAFF. Motion passed 5 – 0.
ITEM 7: QUARTERLY GOALS UPDATE
City Administrator Miller provided an update on projects including the city owned 77 acres,
Urban Land Institute study of the city owned 180 acres, old fire station, old city hall,
comprehensive financial strategy, utility fees, water treatment plant and communications.
COUNCIL REPORTS
Mayor Cadenhead: Noted the city has received a plaque commemorating the 100 year
anniversary of the city from Rep. Betty McCollum.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Reported on city center exterior repairs.
LAKE ELMO CITY COUNCIL MINUTES
October 21, 2025
Page 5 of 5
Meeting adjourned at 9:35 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
NOVEMBER 5, 2025
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Hirn, Jeff
Holtz and Nick Kragness.
Staff present: Administrator Miller, Community Development Director Stopa, City Engineer
Stanley, Municipal Senior Project Manager Griffin and City Attorney Sonsalla.
APPROVAL OF AGENDA
Item 9, “Approve Registered Land Survey No. 132” was removed from the Consent Agenda.
Councilmember Dragisich, seconded by Councilmember Holtz, moved TO APPROVE THE
AGENDA AS AMENDED. Motion passed 5 – 0.
PUBLIC COMMENTS/INQUIRIES
Jim Voeller, 11314 12th Street North, commented on proposed donation of pickleball items he
built for use at Pebble Park and asked that the city accept the court dividers and benches.
ACCEPT MINUTES
Councilmember Hirn, seconded by Councilmember Holtz, moved TO ACCEPT THE
MINUTES OF THE OCTOBER 14, 2025 CITY COUNCIL WORKSHOP AS PRESENTED.
Motion passed 5 – 0.
CONSENT AGENDA
1.Approve Payment of Disbursements
2.Approve Light Up Lake Elmo Special Event Permit
3.Approve Massage Therapy License Renewal
4.Approve Woodbury Athletic Association Charitable Gambling Permit
5.Approve Lions Park Playground Replacement
6.Approve 2025 Crack Seal Project Pay Request
7.Approve Graf Family Park Bench Donation
8.Accept Lake Elmo Pickleball Friends Donation
9.Approve Registered Land Survey No. 132
10.Approve Wildflower 4th Addition Landscape Security Reduction
LAKE ELMO CITY COUNCIL MINUTES
November 5, 2025
Page 2 of 3
11.Approve Public Works Director Job Description and Authorize Recruitment for the
Position
12.Approve Interim Public Works Director
Councilmember Hirn, seconded by Councilmember Holtz, moved TO RECONSIDER
APPROVAL OF THE AGENDA. Motion passed 5 - 0.
Item 8, “Accept Lake Elmo Pickleball Friends Donation” was moved to the Regular Agenda.
Amendment accepted by consensus.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE
CONSENT AGENDA AS AMENDED. Motion passed 5 - 0.
REGULAR AGENDA
ITEM 1: Washington County Draft CIP Comments
Municipal Senior Project Manager Griffin provided an overview of projects included in the
Washington County Draft CIP. Griffin requested input on the proposed comments that the City
Administrator will send to Washington County.
Discussion was held concerning timing of improvements near the new elementary school and
city cost participation in county projects. Council also agreed to add a request for maintaining a
south bound access to Keats Avenue from Highway 36 with the proposed improvements to the
TH36/Lake Elmo Avenue intersection.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO APPROVE THE
AMENDED CITY COMMENTS TO BE SUBMITTED TO WASHINGTON COUNTY
REGARDING THE COUNTY’S DRAFT 2026-2030 CAPITAL IMPROVEMENT PLAN
WITH COMMENTS TO BE SUBMITTED ON OR BEFORE NOVEMBER 7, 2025.” Motion
passed 5 – 0.
ITEM 2: Tree Fund - Right-of-way (ROW) Boulevard Tree Program
Community Development Director Stopa presented a proposed ordinance to amend the tree
preservation ordinance which would allow direct donations for boulevard trees.
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO ADOPT
ORDINANCE 2025-16 APPROVING THE TEXT AMENDMENT TO CREATE A TREE
FUND. Motion passed 5 – 0.
Councilmember Holtz, seconded by Councilmember Hirn, MOVED TO ADOPT THE
BOULEVARD TREE PROGRAM AS PRESENTED BY STAFF. Motion passed 5 – 0.
LAKE ELMO CITY COUNCIL MINUTES
November 5, 2025
Page 3 of 3
ITEM 3: Lake Elmo Pickleball Donation
Discussion was held regarding the Parks Commission recommendation regarding items to be
accepted from the donor.
Councilmember Hirn, seconded by Councilmember Kragness, MOVED TO ACCEPT THE
DONATION FROM LAKE ELMO PICKLEBALL FRIENDS CLUB FOR THE TWO
WOODEN BENCHES, PADDLE RACK, DRINK RACK AND PORTABLE FENCE TO
DIVIDE THE NORTH AND SOUTH COURTS. Motion passed 5 – 0.
COUNCIL REPORTS
Councilmember Holtz: Thanked the fire department for visiting neighborhoods on Halloween.
Councilmember Hirn: Asked for signage to remind pickleball players to respect the new hours.
Meeting adjourned at 7:56 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
CITY COUNCIL WORKSHOP MINUTES
NOVEMBER 12, 2025
CALL TO ORDER
Mayor Cadenhead called the meeting to order at 6:30 pm.
PRESENT: Mayor Cadenhead, Councilmembers Nick Dragisich, Jeff Holtz and Nick Kragness.
ABSENT: Councilmember Matt Hirn.
Staff present: City Administrator Miller, Community Development Director Stopa, City Engineer
Stanley, City Engineer Griffin, Public Works Director Powers, Fire Chief Kalis, Finance Director
Hadler and City Clerk Johnson.
Hwy 36/Lake Elmo Avenue Project Updates
Washington County Design Engineer Andrew Giesen presented the project background and
need, project schedule, engagement and alternatives, funding and Keats Avenue access. Mr.
Giesen also requested an extension of allowable working hours for the project.
Discussion was held regarding working hours and council requested limiting hours on Sunday to
avoid impacting residents and the church in the project area.
Short Term Rentals Discussion
Community Development Director Stopa reviewed the short term rental ordinance currently in
place and policies in place in neighboring communities. Director Stopa requested feedback from
the Council regarding potential updates to the current ordinance.
Strategic Financial Planning Discussion
Finance Director Hadler presented basic assumptions and financial planning methods. Director
Hadler also discussed the limitations of current software and discussed priorities and objectives
of the plan. Discussion held regarding software used to create and maintain the data.
CIP – Future Projects Discussion
City Administrator Miller requested direction if Council wishes to make changes to future CIP
projects. Discussion was held regarding street projects and debt.
Meeting adjourned at 8:25 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
CITY OF LAKE ELMO
CITY COUNCIL WORKSHOP MINUTES
NOVEMBER 12, 2025
CALL TO ORDER
Mayor Cadenhead called the meeting to order at 6:30 pm.
PRESENT: Mayor Cadenhead, Councilmembers Nick Dragisich, Matt Hirn, Jeff Holtz and Nick
Kragness.
Staff present: City Administrator Miller, Community Development Director Stopa, City Engineer
Stanley, City Engineer Griffin, Public Works Director Powers, Fire Chief Kalis, Finance Director
Hadler and City Clerk Johnson.
Hwy 36/Lake Elmo Avenue Project Updates
Finance
Short Term Rentals Discussion
Councilmember
Strategic Financial Planning Discussion
CIP – Future Projects Discussion
City
Meeting adjourned at 9:30 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
NOVEMBER 18, 2025
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Hirn and Jeff
Holtz. ABSENT: Councilmember Nick Kragness.
Staff present: Administrator Miller, Community Development Director Stopa, City Engineer
Stanley, City Attorney Sonsalla and City Clerk Johnson
APPROVAL OF AGENDA
Regular Agenda item 3, “Approve SVF Plan Benefit Level Increase” was removed from the
agenda.
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE THE
AGENDA AS AMENDED. Motion passed 4 – 0.
PUBLIC COMMENTS/INQUIRIES
None
CONSENT AGENDA
1.Approve Payment of Disbursements
2.Accept Donated Funds from Equity Lifestyle Properties and Cimarron Park
3.Accepting Donated Funds from The Fields at New Perspective
4.Approve Lake Demontreville & Olson Lake Association Grant Request
5.Approve Lake Jane Association Grant Request
6.Approve Pay Request No. 1 for the 2025 Striping Project
7.Approve Pay Request No. 1 for the 2025 Mill and Overlay Project
8.Approve Pay Request No. 2 for the 2025 Crack Seal Project
9.Approve Pay Request No. 2 for the I-94 Lift Station and Forcemain Improvements
10.Approve Pay Request No. 3 for the Reid Park Parking Lot Improvements
11.Approve Pay Request No. 3 for the Stillwater Area School Parking Lot Improvements
12.Approve Pay Request No. 5 for the 2025 Street and Utility Improvements
13.Approve Release of Warranty Security for Legacy at Northstar 4th Addition
14.Approval to Hire Administrative Assistant PW/Fire
15.Approval to Hire Building Inspector
LAKE ELMO CITY COUNCIL MINUTES
November 18, 2025
Page 2 of 3
16.Approval to Hire Building Inspector
17.Approve 2026 Pay Scale
18.Approve 2026 POC Pay Rates
19.Approve East Metro Training Facility Amended JPA
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 4 - 0.
REGULAR AGENDA
ITEM 1: TAP Presentation
Co-chairs John Slack, Urban Land Institute and Mark Hogue, North Oaks Development,
presented findings of a Technical Assistance Panel comprised of expert panelists to provide input
and direction for the city-owned 180 acres located at 34th St N and Ideal Avenue.
Discussion was held concerning extension of utilities to the site and potential use of the railroad
tracks as an asset to the site. Types of commercial development and housing were also
discussed. Further discussion will be held at a future City Council Workshop.
ITEM 2: Authorize Engineering Services for 2026 Crosswalk Layouts
City Engineer Stanley reviewed areas recommended for marked crosswalks in three areas of the
city. Discussion held regarding data gathering in the spring for pedestrian activity in the areas
identified.
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO AUTHORIZE
PRELIMINARY ENGINEERING SERVICES FOR THE 2026 CROSSWALK
IMPROVEMENTS IN THE ESTIMATED AMOUNT OF $22,832, FOR THE
INTERSECTIONS OF 5TH STREET AND IVWOOD CIRCLE, 5TH STREET AND JULIA
AVENUE, AND VILLAGE PARKWAY AND LOWER 31ST STREET.
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO AMEND THE
PRIMARY MOTION TO ADD THAT THE WORK WILL NOT BE DONE UNTIL MAY 2026.
Motion passed 4 – 0.
Primary motion passed 4 – 0.
COUNCIL REPORTS
Mayor Cadenhead: Attended ParT Barn grand opening.
Councilmember Holtz: Reported School District 834 is holding a closed session to discuss sale
of the old Lake Elmo Elementary School site.
LAKE ELMO CITY COUNCIL MINUTES
November 18, 2025
Page 3 of 3
Councilmember Hirn: Attended Cable Commission meeting and noted more information will
be coming from the commission regarding franchise agreements.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Reported on new hires and recruitment efforts.
Meeting adjourned at 8:15 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
DECEMBER 2, 2025
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Acting Mayor Jeff Holtz and Councilmembers, Nick Dragisich, Matt Hirn and Nick
Kragness. ABSENT: Mayor Charles Cadenhead
Staff present: Administrator Miller, Finance Director Hadler, Finance Coordinator Kraemer, City
Engineer Stanley, City Attorney Sonsalla,
APPROVAL OF AGENDA
Regular Agenda item 1, “Registered Land Survey #132 – 3481 Laverne Avenue North” was
removed from the agenda.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO APPROVE THE
AGENDA AS AMENDED. Motion passed 4 – 0.
PUBLIC COMMENTS/INQUIRIES
None
CONSENT AGENDA
1.Approve Payment of Disbursements
2.Accept Improvements and Approve Pay Request No. 2 for the 2025 Mill and Overlay
Project
3.Amend Motion Authorizing Engineering Services for 2026 Crosswalk Layouts
4.Approve MPCA Grant Agreement for North Water Treatment Plant
5.Authorize Geotechnical Services for CSAH 14 Watermain Project
6.Approve First Amendment to Development Agreement for Prairie Sky Townhomes
7.Approve Landscape Security Reduction for Union Park Phase 1 Development
8.Appointment of Deputy City Clerk
9.Approval to Change Job Description from Administrative Services Coordinator to
Administrative Services Director
10.Approve 2026 Liquor License Renewals
11.Approve 2026 Meeting Calendar
12.Reappoint Parks Commissioners
13.Reappoint Economic Development Authority Commissioners
14.Reappoint Planning Commissioners
LAKE ELMO CITY COUNCIL MINUTES
December 2, 2025
Page 2 of 3
15.Authorize Certification of Delinquent Storm Water Bills and Utility Bills
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 4 - 0.
REGULAR AGENDA
Item 1: Registered Land Survey No. 132 – 3481 Laverne Avenue N.
Item 2: Lawful Gambling City Code Update and Revenue Spending
Finance Coordinator Kraemer presented proposed ordinance updates to bring the city’s lawful
gambling code up to date with state statues and current practices. Discussion was held regarding
use of revenues collected from lawful gambling.
Councilmember Dragisich, seconded by Councilmember Kragness, moved TO
ADOPT ORDINANCE 2025-017 AMENDING THE LAKE ELMO CITY CODE OF
ORDINANCES BY AMENDING CHAPTER 11.04 RELATING TO LAWFUL GAMBLING.
Motion passed 4 – 0.
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO ADOPT
RESOLUTION 2025-081 AUTHORIZING PUBLICATION SUMMARY OF ORDINANCE
2025-17. Motion passed 4 – 0.
Councilmember Dragisich, seconded by Councilmember Kragness, moved TO AUTHORIZE
STAFF TO PROCEED WITH BUDGETING FOR LAWFUL GAMBLING REVENUES IN
FUND 210 AND ALLOCATE THE PROCEEDS TOWARD THE CITY’S LAW
ENFORCEMENT CONTRACT. Motion failed 1 - 3.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO RECONSIDER
ORDINANCE 2025-17. Motion failed 2 – 2.
Item 3: Statewide Volunteer Firefighter Plan Benefit Level Increase.
Councilmember , seconded by Councilmember ----, moved TO Motion passed 4– 0.
LAKE ELMO CITY COUNCIL MINUTES
December 2, 2025
Page 3 of 3
COUNCIL REPORTS
Mayor Cadenhead:
Councilmember Holtz:
Councilmember Hirn:
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller:
City Clerk Johnson:
Fire Chief Kalis:
Meeting adjourned at XX p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
CITY COUNCIL WORKSHOP MINUTES
DECEMBER 9, 2025
CALL TO ORDER
Mayor Cadenhead called the meeting to order at 6:30 pm.
PRESENT: Mayor Cadenhead, Councilmembers Nick Dragisich, Matt Hirn, Jeff Holtz and Nick
Kragness.
Staff present: City Administrator Miller, Senior Planner Jensen, Administrative Services Director
Doyle, Communications Coordinator Smith, City Engineer Stanley, City Engineer Griffin, Public
Works Director Powers, Fire Chief Kalis, Finance Director Hadler and City Clerk Johnson.
2025 Personnel Policies
Administrative Services Director Doyle reviewed proposed updates to the city’s personnel
policies. Discussion was held with council giving direction to move forward with suggested
updates.
City of Lake Elmo Strategic Communications Plan
Communications Coordinator Smith presented the city’s communications plan. Discussion was
held regarding current communications efforts.
Hwy 36/Lake Elmo Avenue Option 3 Concept Plan
City Engineer Griffin reviewed the background of the project and details of the proposed plan.
Engineer Griffin also presented staff recommendations. Discussion held regarding the project
design and access to TH36 in the project area.
Public Hearing Notice and Process
Senior Planner Jensen reported that the Planning Commission expressed interest in reviewing the
public hearing notice process and noted resident input on the current process. Planner Jensen
noted process followed by neighboring communities. Discussion held regarding adding a
notification sign up on the city’s website and using a radius of 500 feet.
Lake Elmo Legislative Priorities
City Administrator Miller asked for council guidance on legislative priorities, noting that some
neighboring communities set priorities for staff to follow. Councilmembers indicated that water
supply issues are a priority. Mayor Cadenhead and Councilmember Holtz indicated that they
would like to be present when staff meet with legislators. Administrator Miller also noted
LMC’s City Day on the Hill and asked if council would like to attend.
Social Media Use
City Attorney presented social media guidelines for city council members, noting potential legal
issues. Attorney Sonsalla also provided information on responding to social media posts,
personal social medial page tips and data practices implications. Discussion held regarding
consistent messaging from the city and councilmembers.
Meeting adjourned at 8:39 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
DECEMBER 16, 2025
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Hirn, Jeff
Holtz and Nick Kragness.
Staff present: Administrator Miller, Administrative Services Director Doyle, Finance Director
Hadler, Finance Coordinator Kraemer, Fire Chief Kalis, City Attorney Sonsalla, City Engineer
Griffin and City Clerk Johnson
APPROVAL OF AGENDA
Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 5 – 0.
PUBLIC COMMENTS/INQUIRIES
None
PRESENTATIONS
Lake Elmo Jaycees presented the city with a donation of $8,600.
CONSENT AGENDA
1.Accept Donation from the Lake Elmo Jaycees
2.Approve Payment of Disbursements
3.Reappoint Parks Commissioners
4.Approve Liquor License Renewals
5.Approve EDA Workplan
6.Approve 2026 Personnel Policies
7.Approve Pay Grade Realignment – Public Works Positions
8.Approve MPCA Grant Agreement for the Well 2 Water Treatment Plant Operations
and Maintenance
9.Approve Pay Request No. 3 for the I-94 Lift Station Forcemain Replacement Project
10.Approve Pay Request No. 6 for the 2025 Street Improvements
11.Approve Security Reduction for Milestones Daycare Center
12.Approve Security Reduction for Northstar 1st Addition
13.Approve Security Release for Enterprise Rent-A-Car
14.Accept Quotes and Award Contract for Test Well No. 6
LAKE ELMO CITY COUNCIL MINUTES
December 16, 2025
Page 2 of 5
15.Approve Extended Contractor Working Hours for the TH36-Lake Elmo Avenue
(CSAH17) Improvements
16.Approve Resolution of Municipal Support for the TH36 and Lake Elmo Avenue
Improvements and South Frontage Road
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
REGULAR AGENDA
Item 1: Park Use Policy Revisions
Interim Public Works Director Swanepoel and Parks Commissioner Hoelscher presented
proposed updates to the park use policy developed with input from the Parks Commission.
Discussion was held regarding use of revenue from park reservation and fee amounts at
surrounding communities.
Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE THE
CHANGES TO THE PARK USE POLICY AS PROPOSED. Motion passed 5 – 0.
Item 2: 2026 Budget and Levies Hearing
Finance Director Hadler presented the proposed 2026 budget and levy, noting revenues and
expenditures in the general fund, utility funds and other funds.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO OPEN THE PUBLIC
HEARING AT 7:40 P.M. Motion passed 5 – 0.
Mary Deutsch, 2699 Imperial Avenue N., asked the city to provide information on the breakdown
of the budget increase and objected to the increase.
Cliff Bujold, 12187 Marquess Ln. Cove N., objected to the proposed increase in his property tax
and the franchise fees on his Xcel Energy bill. Mr. Bujold also recommended the city identify and
communicate cost savings to taxpayers.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO CLOSE THE
PUBLIC HEARING AT 7:51 P.M. Motion passed 5 – 0.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT RESOLUTION
2025-084 SETTING THE 2026 PROPERTY TAX LEVY AND ADOPTING VARIOUS 2026
BUDGETS. Motion passed 3 – 2. (Dragisich, Hirn – nay)
Item 3: 2026-2035 Capital Improvement Program (CIP)
LAKE ELMO CITY COUNCIL MINUTES
December 16, 2025
Page 3 of 5
Finance Director Hadler reviewed the city’s proposed CIP for 2026-2035 and reviewed projects
included in the plan.
Councilmember Hirn, seconded by Councilmember Dragisich, moved TO ADOPT THE 2026-
2035 CAPITAL IMPROVEMENT PLAN. Motion passed 5 – 0.
Item 4: 2026 Fee Schedule
Finance Director Hadler presented proposed updates to the city’s fee schedule for 2026.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO ADOPT
ORDINANCE 2025-18 AMENDING THE 2026 FEE SCHEDULE. Motion passed 5 - 0.
Councilmember Hirn, seconded by Councilmember Kragness, moved TO ADOPT
RESOLUTION 2025-085 AUTHORIZING SUMMARY PUBLICATION OF THE 2026 FEE
SCHEDULE. Motion passed 5 - 0.
COUNCIL REPORTS
Mayor Cadenhead: Thanked staff for their efforts in the past year.
Councilmember Holtz: Thanked staff for their efforts in the past year and thanked fellow
councilmembers for their service.
Councilmember Hirn: Thanked staff and council for a successful year.
Councilmember Kragness: Thanked staff and councilmembers for their patience during his first
year on the council.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Thanked Sgt. Jacobson for conducting a training for staff.
Meeting adjourned at 8:56 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
LAKE ELMO CITY COUNCIL MINUTES
December 16, 2025
Page 4 of 5
COUNCIL REPORTS
Mayor Cadenhead:
Councilmember Holtz:
Councilmember Hirn:
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller:
City Clerk Johnson:
Fire Chief Kalis:
Meeting adjourned at XX p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
COUNCIL REPORTS
Mayor Cadenhead:
Councilmember Holtz:
Councilmember Hirn:
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller:
City Clerk Johnson:
Fire Chief Kalis:
Meeting adjourned at XX p.m.
LAKE ELMO CITY COUNCIL MINUTES
December 16, 2025
Page 5 of 5
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
STAFF REPORT
Date: January 6, 2026
Consent
TO: Mayor and City Council
FROM: Michael Kuehn, Finance
AGENDA ITEM: Payments and Disbursements
REVIEWED BY: Clarissa Hadler, Finance Director
BACKGROUND INFORMATION/STAFF REPORT:
The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a
summary of current claims to be disbursed and paid in accordance with State law and City policies and
procedures.
FISCAL IMPACT:
Claim # Amount Description
ACH/Chks $ 179,682.44 Payroll 12/26/25
ACH/Chks $ 5,824.13 Accounts Payable AP 122925 CC Stmt Pmt
ACH/Chks $ 659,586.77 Accounts Payable AP 123025
TOTAL $ 845,093.34
RECOMMENDATION:
If removed from the consent agenda, the recommended motion is as follows:
“Motion to approve the aforementioned disbursements in the amount of $ 845,093.34
ATTACHMENTS:
1. Accounts Payable – proof lists (AP 122925 CC, AP 123025)
To Be Paid Proof List
12/29/2025 - 12:54PM
MKuehn@lakeelmo.gov
Printed:
User:
Accounts Payable
Batch:12265.12.2025 - AP 122925 CC Stmt
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
Elan Financial Services
CARDMBR
98.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-43190 Software Programs Adm - Constant Contact - Monthly
76.82 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002-Dec 10
76.82 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002-Nov 10
344.66 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-44300 Miscellaneous Adm-DeGidios Restaurant-Comm Recognition
50.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-44300 Miscellaneous Adm-Hagbergs Giftcard JE
24.53 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-44300 Miscellaneous Adm-Walmart - Commisioner Recognititon
45.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-44300 Miscellaneous Adm-Heritage Embroidery
50.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1320-44300 Miscellaneous Adm-KUIU Gift Card - JE
38.41 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002-Dec 10
38.41 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002-Nov 10
305.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-410-1910-44330 Dues & Subscriptions Plng-AICP Certification SJ
844.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2220-44010 Repairs/Maint Bldg FD - JHFoster - Air Compressor Service
49.99 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2220-44010 Repairs/Maint Bldg FD - Harbor Freight - Bldg Air Hose Replacemt
79.99 0.00 12/29/2025 012/27/2025 No*** 20251227
AP-To Be Paid Proof List (12/29/2025 - 12:54 PM)Page 1
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
101-420-2220-44010 Repairs/Maint Bldg *FD-Air Hose subseq refund applied to prev cc pmt*
70.41 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2220-44300 Miscellaneous FD - Holiday - Vehicle Wash
156.84 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002-Dec 10
156.84 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002-Nov 10
180.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-44170 Uniforms Bldg-Heritage Embroidery
70.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-44330 Dues & Subscriptions Bldg-ICC Subscription
225.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-44330 Dues & Subscriptions Bldg-AMBO Membership
464.39 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-44350 Books Bldg-ICC Books
1,000.00 0.00 12/29/2025 012/27/2025 No*** 20251227
101-420-2400-44370 Conferences & Training Bldg-ICC Conference
153.64 0.00 12/29/2025 012/27/2025 No*** 20251227
101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002-Dec 10
153.64 0.00 12/29/2025 012/27/2025 No*** 20251227
101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002-Nov 10
115.23 0.00 12/29/2025 012/27/2025 No*** 20251227
101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002-Dec 10
115.23 0.00 12/29/2025 012/27/2025 No*** 20251227
101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002-Nov 10
243.70 0.00 12/29/2025 012/27/2025 No*** 20251227
601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002-Dec 10
273.70 0.00 12/29/2025 012/27/2025 No*** 20251227
601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002-Nov 10
121.92 0.00 12/29/2025 012/27/2025 No*** 20251227
602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002-Dec 10
121.92 0.00 12/29/2025 012/27/2025 No*** 20251227
602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002-Nov 10
40.03 0.00 12/29/2025 012/27/2025 No*** 20251227
603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002-Dec 10
40.01 0.00 12/29/2025 012/27/2025 No*** 20251227
603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002-Nov 10
AP-To Be Paid Proof List (12/29/2025 - 12:54 PM)Page 2
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
20251227 Total: 5,824.13
Elan Financial Services Tot 5,824.13
Report Total: 5,824.13
AP-To Be Paid Proof List (12/29/2025 - 12:54 PM)Page 3
*** means this invoice number is a duplicate.
To Be Paid Proof List
12/30/2025 - 2:28PM
MKuehn@lakeelmo.gov
Printed:
User:
Accounts Payable
Batch:12113.12.2025 - AP 123025
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
A-1EXCAV A-1 Excavating LLC
140,865.33 0.00 12/30/2025 012/11/2025 No2023.113 Req 8F
601-480-8123-43150 Contract Services Stillwater Blvd-CSAH 13 Trnk Watrmn Imp 2023.113 Req 8-Final
2023.113 Req 8F Total: 140,865.33
A-1EXCAV Total: 140,865.33
A-1HYDRA A-1 Hydraulic Sales & Service
278.39 0.00 12/31/2025 012/2/2025 No0136609-IN
101-430-3100-44041 Repairs/Maint Equip S&I EZ Loader Valve Box Fittings
0136609-IN Total: 278.39
23.14 0.00 12/31/2025 012/11/2025 No0136672-IN
101-450-5200-44040 Repairs/Maint Eqpt Snowblower Hyd Fittings
0136672-IN Total: 23.14
A-1HYDRA Total: 301.53
AUTOZONE AutoZone Inc
35.98 0.00 12/30/2025 012/29/2025 No06879516948
101-430-3100-44030 Repairs/Maint Imp Not Bldgs D4 Wiper Blades
06879516948 Total: 35.98
AUTOZONE Total: 35.98
BITUMINO Bituminous Roadways Inc
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 1
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
89,846.66 0.00 12/30/2025 010/24/2025 No25X.137950 Req1
408-430-3100-43150 Contract Services 2025 Mill & Overlay Proj 25X.137950 Req 1
25X.137950 Req1 Total: 89,846.66
907.54 0.00 12/30/2025 010/24/2025 No25X.137950 Req2
408-430-3100-43150 Contract Services 2025 Mill & Overlay Proj 25X.137950 Req 2 (Final)
25X.137950 Req2 Total: 907.54
BITUMINO Total: 90,754.20
BLUECROS BlueCross BlueShield Minnesota
80.55 0.00 12/30/2025 012/17/2025 No251217369279
101-000-0000-21706 Medical Insurance Monthly Vision Insurance Premium
251217369279 Total: 80.55
80.55 0.00 12/30/2025 012/31/2025 NoPrePay Dec 2025
101-000-0000-21706 Medical Insurance Monthly Vision Insurance Premium
PrePay Dec 2025 Total: 80.55
BLUECROS Total: 161.10
BOLTON Bolton & Menk, Inc
2,643.00 0.00 12/31/2025 011/28/2025 No380842
101-450-5200-43150 Contracted Services Ridge Park Concept Plan
380842 Total: 2,643.00
2,882.00 0.00 12/31/2025 011/28/2025 No*** 381017
101-410-1910-43150 Contract Services General Planning
159.00 0.00 12/31/2025 011/28/2025 No*** 381017
803-000-0000-22910 Developer Escrow Oak-Land Middle School
79.50 0.00 12/31/2025 011/28/2025 No*** 381017
803-000-0000-22910 Developer Escrow Roers
318.00 0.00 12/31/2025 011/28/2025 No*** 381017
803-000-0000-22910 Developer Escrow Legends of Lake Elmo
874.50 0.00 12/31/2025 011/28/2025 No*** 381017
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 2
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
803-000-0000-22910 Developer Escrow Limerick Village
715.50 0.00 12/31/2025 011/28/2025 No*** 381017
803-000-0000-22910 Developer Escrow Inwood TH
795.00 0.00 12/31/2025 011/28/2025 No*** 381017
803-000-0000-22910 Developer Escrow Eberhard - Highpoint
381017 Total: 5,823.50
901.00 0.00 12/30/2025 012/23/2025 No383034
408-430-3100-43030 Engineering Services 2026 Crosswalk Improvements
383034 Total: 901.00
14,164.00 0.00 12/30/2025 012/23/2025 No383035
451-480-8138-43030 Engineering Services 2026 Street Improvements
383035 Total: 14,164.00
1,242.50 0.00 12/30/2025 012/23/2025 No383036
409-480-8137-43030 Engineering Services CSAH 10/17/17B Intersection
383036 Total: 1,242.50
1,337.00 0.00 12/30/2025 012/23/2025 No383037
409-480-8139-43030 Engineering Services CSAH 13 - 34th to Stillwater Blvd
383037 Total: 1,337.00
1,040.50 0.00 12/30/2025 012/23/2025 No383038
803-000-0000-22910 Developer Escrow Enterprise Rent-A-Car
383038 Total: 1,040.50
8,816.00 0.00 12/30/2025 012/23/2025 No383039
449-480-8133-43030 Engineering Services 2025 Street & Utility Improvements
383039 Total: 8,816.00
1,959.00 0.00 12/30/2025 012/23/2025 No383041
803-000-0000-22910 Developer Escrow Amira (United Prop)
383041 Total: 1,959.00
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 3
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
565.00 0.00 12/30/2025 012/23/2025 No383042
803-000-0000-22910 Developer Escrow At Home Apartments
383042 Total: 565.00
9,217.50 0.00 12/30/2025 012/23/2025 No383043
803-000-0000-22910 Developer Escrow Bridgewater Village
383043 Total: 9,217.50
3,200.00 0.00 12/30/2025 012/23/2025 No383046
101-410-1930-43030 Engineering Services General Engineering Retainer
383046 Total: 3,200.00
112.50 0.00 12/30/2025 012/23/2025 No383048
803-000-0000-22910 Developer Escrow Oak-Land Middle
383048 Total: 112.50
1,385.00 0.00 12/30/2025 012/23/2025 No383049
450-480-8135-43030 Engineering Stillwater Area Util Imp (ISD834)
383049 Total: 1,385.00
770.50 0.00 12/30/2025 012/23/2025 No383051
803-000-0000-22910 Developer Escrow Lake Elmo Elementary
383051 Total: 770.50
152.00 0.00 12/30/2025 012/23/2025 No383053
803-000-0000-22910 Developer Escrow Launch Crossroads PUD
383053 Total: 152.00
225.50 0.00 12/30/2025 012/23/2025 No383054
803-000-0000-22910 Developer Escrow Legacy at North Star 4th
383054 Total: 225.50
1,239.00 0.00 12/30/2025 012/23/2025 No383055
803-000-0000-22910 Developer Escrow Limerick Village
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 4
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
383055 Total: 1,239.00
337.50 0.00 12/30/2025 012/23/2025 No383056
803-000-0000-22910 Developer Escrow Lil Explorers-Milestones Daycare
383056 Total: 337.50
2,475.00 0.00 12/30/2025 012/23/2025 No383057
601-480-8132-43030 Engineering Services MPCA-3M Grant Admin Svcs
383057 Total: 2,475.00
188.00 0.00 12/30/2025 012/23/2025 No383058
601-494-9400-43030 Engineering Services Misc. General Engineering - Water
383058 Total: 188.00
563.00 0.00 12/30/2025 012/23/2025 No383059
601-480-8127-43030 Engineering Services North PFAS WTP (Well 4 and Well 5)
383059 Total: 563.00
453.50 0.00 12/30/2025 012/23/2025 No383060
803-000-0000-22910 Developer Escrow Schiltgen Farm-10880 Stillwater Blvd-Northstar 1st
383060 Total: 453.50
1,127.00 0.00 12/30/2025 012/23/2025 No383062
803-000-0000-22910 Developer Escrow 3481 Laverne (Creamery)
383062 Total: 1,127.00
1,089.50 0.00 12/30/2025 012/23/2025 No383067
803-000-0000-22910 Developer Escrow Prairie Sky Twinhomes
383067 Total: 1,089.50
1,468.00 0.00 12/30/2025 012/23/2025 No383069
101-430-3100-43030 Engineering Services General Engineering - Public Works
383069 Total: 1,468.00
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 5
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
2,010.50 0.00 12/30/2025 012/23/2025 No383070
101-430-3100-43030 Engineering Services General Engineering - ROW
383070 Total: 2,010.50
1,262.50 0.00 12/30/2025 012/23/2025 No383071
803-000-0000-22910 Developer Escrow Roers Multifamily
383071 Total: 1,262.50
568.00 0.00 12/30/2025 012/23/2025 No383073
803-000-0000-22910 Developer Escrow Royal Golf Club 6th Add
383073 Total: 568.00
1,838.50 0.00 12/30/2025 012/23/2025 No383074
602-495-9450-43030 Engineering Services General Engineering - Sewer
383074 Total: 1,838.50
3,262.50 0.00 12/30/2025 012/23/2025 No383085
601-480-8126-43030 Engineering Services South Area Production Wells/Treatment
383085 Total: 3,262.50
601.00 0.00 12/30/2025 012/23/2025 No383086
601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trunk Watermain Imp
383086 Total: 601.00
1,786.00 0.00 12/30/2025 012/23/2025 No383088
603-496-9500-43030 Engineering Services General Engineering - Stormwater
383088 Total: 1,786.00
7,657.00 0.00 12/30/2025 012/23/2025 No383089
440-480-8112-43030 Engineering Services TH36-Lake Elmo Ave Improvements
383089 Total: 7,657.00
15,298.50 0.00 12/30/2025 012/23/2025 No383095
803-000-0000-22910 Developer Escrow Inwood Townhomes
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 6
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
383095 Total: 15,298.50
94.00 0.00 12/30/2025 012/23/2025 No383096
803-000-0000-22910 Developer Escrow Union Park 1ST - FKA Bently Village
383096 Total: 94.00
866.50 0.00 12/30/2025 012/23/2025 No383097
430-480-8091-43030 Engineering Services Village Parkway UPRR Crossing Improvements
383097 Total: 866.50
94.00 0.00 12/30/2025 012/23/2025 No383098
601-480-8099-43030 Engineering Services Water Tower #3
383098 Total: 94.00
319.00 0.00 12/30/2025 012/23/2025 No383099
601-480-8134-43030 Engineering Services Well 2 Temporary PFAS Treatment
383099 Total: 319.00
1,012.50 0.00 12/30/2025 012/23/2025 No383101
803-000-0000-22910 Developer Escrow Inwood Commercial Addition
383101 Total: 1,012.50
225.00 0.00 12/30/2025 012/23/2025 No383102
803-000-0000-22910 Developer Escrow Legends at Lake Elmo Addition
383102 Total: 225.00
6,096.50 0.00 12/30/2025 012/23/2025 No383104
803-000-0000-22910 Developer Escrow Northstar 2nd Addition
383104 Total: 6,096.50
2,700.50 0.00 12/30/2025 012/23/2025 No383105
803-000-0000-22910 Developer Escrow Primrose Daycare
383105 Total: 2,700.50
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 7
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
94.00 0.00 12/30/2025 012/23/2025 No383125
803-000-0000-22910 Developer Escrow Easton Village 7th Add
383125 Total: 94.00
2,919.50 0.00 12/30/2025 012/23/2025 No383128
408-430-3100-43030 Engineering Services 2025 Street Maintenance Project
383128 Total: 2,919.50
94.00 0.00 12/30/2025 012/23/2025 No383129
601-494-9400-43030 Engineering Services CSAH 13 (Inwood Ave) Pavemt Rehab-Watrmain
383129 Total: 94.00
15,074.00 0.00 12/30/2025 012/23/2025 No383130
601-480-8140-43030 Engineering Services CSAH 14 (CSAH 17 to Layton) Watermain Imp
383130 Total: 15,074.00
23,668.00 0.00 12/30/2025 012/23/2025 No383131
602-480-8136-43030 Engineering Services I-94 Lift Station Forcemain Imp
383131 Total: 23,668.00
94.00 0.00 12/30/2025 012/23/2025 No383132
601-494-9400-43030 Engineering Services Water Tower #1 Demo
383132 Total: 94.00
BOLTON Total: 150,131.00
BRIDGEWA Bridgewater Bancshares Inc
44,828.00 0.00 12/30/2025 012/29/2025 No20251229 Ovrsz
601-494-9400-45310 Watermain Oversizing Trunk Watermain Oversize-Bridgwater Vill DA-reimbursement
20251229 Ovrsz Total: 44,828.00
BRIDGEWA Total: 44,828.00
BS&ASOFT BS&A Software LLC
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 8
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
175.00 0.00 12/30/2025 012/15/2025 No*** INV-1320
601-494-9400-42002 IT Hardware S700 Terminals (2)
175.00 0.00 12/30/2025 012/15/2025 No*** INV-1320
602-495-9450-42002 IT Hardware S700 Terminals (2)
175.00 0.00 12/30/2025 012/15/2025 No*** INV-1320
603-496-9500-42002 IT Hardware S700 Terminals (2)
175.00 0.00 12/30/2025 012/15/2025 No*** INV-1320
101-410-1520-42002 IT Hardware S700 Terminals (2)
INV-1320 Total: 700.00
BS&ASOFT Total: 700.00
CINTAS Cintas Corp
19.73 0.00 12/31/2025 012/10/2025 No*** 4252581279
601-494-9400-44170 Uniforms Uniforms
4.55 0.00 12/31/2025 012/10/2025 No*** 4252581279
603-496-9500-44170 Uniforms Uniforms
11.30 0.00 12/31/2025 012/10/2025 No*** 4252581279
602-495-9450-44170 Uniforms Uniforms
21.58 0.00 12/31/2025 012/10/2025 No*** 4252581279
101-450-5200-44170 Uniforms Uniforms
111.44 0.00 12/31/2025 012/10/2025 No*** 4252581279
101-430-3100-44170 Uniforms Uniforms
73.43 0.00 12/31/2025 012/10/2025 No*** 4252581279
101-430-3100-42150 Operating Supplies Rugs/Soap/Rags
4252581279 Total: 242.03
50.22 0.00 12/30/2025 012/17/2025 No*** 4253366061
601-494-9400-44170 Uniforms Uniforms
11.59 0.00 12/30/2025 012/17/2025 No*** 4253366061
603-496-9500-44170 Uniforms Uniforms
28.76 0.00 12/30/2025 012/17/2025 No*** 4253366061
602-495-9450-44170 Uniforms Uniforms
54.94 0.00 12/30/2025 012/17/2025 No*** 4253366061
101-450-5200-44170 Uniforms Uniforms
127.01 0.00 12/30/2025 012/17/2025 No*** 4253366061
101-430-3100-44170 Uniforms Uniforms
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 9
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
156.68 0.00 12/30/2025 012/17/2025 No*** 4253366061
101-430-3100-42150 Operating Supplies Rugs/Soap/Rags
4253366061 Total: 429.20
CINTAS Total: 671.23
CINTASTX Cintas Corp
-19.56 0.00 12/31/2025 011/17/2025 No4250036069 CR
703-000-0000-42110 Cleaning Supplies Credit 4250036069 - Clng/Maint/Supps - City Ctr
4250036069 CR Total:-19.56
409.30 0.00 12/31/2025 012/15/2025 No4253076296
703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr
4253076296 Total: 409.30
409.30 0.00 12/31/2025 012/29/2025 No4254519952
703-000-0000-42110 Cleaning Supplies Cleaning & Maint & Supps - City Ctr
4254519952 Total: 409.30
CINTASTX Total: 799.04
CONTROLO ControLogix Services
62.50 0.00 12/30/2025 012/22/2025 No*** 25-307
601-494-9400-43190 Software Programs Annual Log Me In Secure VPN
62.50 0.00 12/30/2025 012/22/2025 No*** 25-307
602-495-9450-43190 Software Programs Annual Log Me In Secure VPN
25-307 Total: 125.00
CONTROLO Total: 125.00
COREMAIN CORE & MAIN LP
17,322.00 0.00 12/30/2025 012/10/2025 NoV099555
601-494-9400-43190 Software Programs Water Meter Software
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 10
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
V099555 Total: 17,322.00
COREMAIN Total: 17,322.00
CRYSTEEL Crysteel Truck Equipment Inc
190.62 0.00 12/31/2025 012/11/2025 NoFP202044
101-430-3100-44041 Repairs/Maint Equip S&I 17-3 Snow Plow Boss Spring
FP202044 Total: 190.62
CRYSTEEL Total: 190.62
CTYBLO City of Bloomington - Civic Plaza
140.00 0.00 12/30/2025 012/10/2025 No25773
601-494-9400-43150 Contract Services Lab water testing
25773 Total: 140.00
CTYBLO Total: 140.00
DUDDECKS Duddeck's Property Maintenance
95.04 0.00 12/30/2025 012/17/2025 No*** 14918
703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing
50.64 0.00 12/30/2025 012/17/2025 No*** 14918
602-495-9450-43150 Contract Services City Lawn mowing
302.88 0.00 12/30/2025 012/17/2025 No*** 14918
601-494-9400-43150 Contract Services City Lawn mowing
2,652.02 0.00 12/30/2025 012/17/2025 No*** 14918
101-450-5200-43150 Contracted Services City Lawn mowing
1,128.70 0.00 12/30/2025 012/17/2025 No*** 14918
101-430-3100-43150 Contract Services City Lawn mowing
14918 Total: 4,229.28
DUDDECKS Total: 4,229.28
ECMPUB ECM Publishers Inc
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 11
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
34.00 0.00 12/30/2025 012/19/2025 No1078436
101-410-1320-43510 Legal Publishing Ord 2025-18 - 2026 Fee Schedule
1078436 Total: 34.00
ECMPUB Total: 34.00
EHLERS Ehlers
127.50 0.00 12/30/2025 05/7/2025 No101284
101-410-1520-43010 Audit Services Audit Inquiry - Investments
101284 Total: 127.50
EHLERS Total: 127.50
ENERGAGE Energage LLC
4,200.00 0.00 12/30/2025 012/17/2025 NoINVZ00035429
101-410-1320-43150 Contract Services Annual Subscription Fee thru 12/16/2026
INVZ00035429 Total: 4,200.00
ENERGAGE Total: 4,200.00
FAIRCHI FAIRCHILD EQUIPMENT
2,100.41 0.00 12/31/2025 012/10/2025 NoSWO184328-1
603-496-9500-44040 Repairs/Maint. Equip. Forklift Service
SWO184328-1 Total: 2,100.41
FAIRCHI Total: 2,100.41
FERGUSON Ferguson Waterworks #2518
1,594.43 0.00 12/30/2025 012/11/2025 No0559647
601-494-9400-42210 Repair/Maint. Supplies Water Hydrant Parts
0559647 Total: 1,594.43
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 12
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
FERGUSON Total: 1,594.43
GOODTECH Goodpoint Technology Inc
1,995.00 0.00 12/30/2025 012/29/2025 No4680
101-430-3100-43190 Software Programs Pavement Mgmt Plan - ICON
4680 Total: 1,995.00
GOODTECH Total: 1,995.00
GREATAFS GreatAmerica Financial Services
262.43 0.00 12/31/2025 012/16/2025 No*** 40818219
101-410-1320-44040 Repairs/Maint Eqpt Monthly Copier-Adm-020-1844896-000
262.44 0.00 12/31/2025 012/16/2025 No*** 40818219
101-410-1520-44040 Repairs/Maint Contractual Eqpt Monthly Copier-Fina-020-1844896-000
267.44 0.00 12/31/2025 012/16/2025 No*** 40818219
101-420-2400-44040 Repairs/Maint Eqpt Monthly Copier-Bldg-020-1863070-000
267.44 0.00 12/31/2025 012/16/2025 No*** 40818219
101-410-1910-44040 Repairs/Maint Contractual Eqpt Monthly Copier-Plng-020-1863070-000
40818219 Total: 1,059.75
GREATAFS Total: 1,059.75
HAWKINS Hawkins Inc
120.00 0.00 12/31/2025 012/15/2025 No7280780
601-494-9400-42160 Chemicals Well Chemicals
7280780 Total: 120.00
HAWKINS Total: 120.00
HKGI Hoisington Koegler Group Inc
478.75 0.00 12/30/2025 012/8/2025 No*** 022-061-36
101-410-1910-43150 Contract Services General Services
882.50 0.00 12/30/2025 012/8/2025 No*** 022-061-36
209-430-3250-43150 Contract Services Tree Fund
300.00 0.00 12/30/2025 012/8/2025 No*** 022-061-36
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 13
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
803-000-0000-22910 Developer Escrow Inwood TH
387.50 0.00 12/30/2025 012/8/2025 No*** 022-061-36
803-000-0000-22910 Developer Escrow Inwood Commercial
38.75 0.00 12/30/2025 012/8/2025 No*** 022-061-36
803-000-0000-22910 Developer Escrow Legacy at NorthStar 4th
240.00 0.00 12/30/2025 012/8/2025 No*** 022-061-36
803-000-0000-22910 Developer Escrow Union Park 1st
643.00 0.00 12/30/2025 012/8/2025 No*** 022-061-36
803-000-0000-22910 Developer Escrow Schiltgen - Northstar 1st
022-061-36 Total: 2,970.50
HKGI Total: 2,970.50
HUCONSTR Hoffman + Uhlhorn Construction Inc
78,392.08 0.00 12/30/2025 09/30/2025 No2021.127PmtAp33
437-480-8108-43150 Contract Services City Hall/Fire Station Building Project 2021.127
2021.127PmtAp33 Total: 78,392.08
HUCONSTR Total: 78,392.08
IUOEDU IUOE Local 49
315.00 0.00 12/31/2025 01/1/2026 No20260101
101-000-0000-21712 Union Dues Monthly Local 49 Union Dues
20260101 Total: 315.00
IUOEDU Total: 315.00
JNDEER John Deere Financial
366.22 0.00 12/31/2025 011/18/2025 No10716142
603-496-9500-44030 Repairs/Maint Not Bldg E4 Air Filter
10716142 Total: 366.22
JNDEER Total: 366.22
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 14
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
KAMCO Kamco Stump & Tree Removal
275.00 0.00 12/30/2025 012/16/2025 No5369
703-000-0000-42110 Cleaning Supplies Removed Station 1 Siren
5369 Total: 275.00
KAMCO Total: 275.00
KATH Kath Fuel Oil Service Co
119.98 0.00 12/30/2025 012/1/2025 No*** 842012
101-450-5200-42120 Fuel, Oil and Fluids Off Road
159.98 0.00 12/30/2025 012/1/2025 No*** 842012
601-494-9400-42120 Fuel, Oil, and Fluids Off Road
378.97 0.00 12/30/2025 012/1/2025 No*** 842012
101-420-2400-42120 Fuel, Oil and Fluids Off Road
40.00 0.00 12/30/2025 012/1/2025 No*** 842012
603-496-9500-42120 Fuel, Oil, and Fluids Off Road
319.96 0.00 12/30/2025 012/1/2025 No*** 842012
101-430-3100-42120 Fuel, Oil and Fluids Off Road
159.98 0.00 12/30/2025 012/1/2025 No*** 842012
602-495-9450-42120 Fuel, Oil, and Fluids Off Road
842012 Total: 1,178.87
81.07 0.00 12/30/2025 012/5/2025 No842329
101-420-2400-42120 Fuel, Oil and Fluids Off Road
842329 Total: 81.07
163.40 0.00 12/30/2025 012/16/2025 No*** 842928
101-450-5200-42120 Fuel, Oil and Fluids Unleaded
163.40 0.00 12/30/2025 012/16/2025 No*** 842928
601-494-9400-42120 Fuel, Oil, and Fluids Unleaded
51.21 0.00 12/30/2025 012/16/2025 No*** 842928
101-420-2400-42120 Fuel, Oil and Fluids Unleaded
326.80 0.00 12/30/2025 012/16/2025 No*** 842928
101-430-3100-42120 Fuel, Oil and Fluids Unleaded
163.40 0.00 12/30/2025 012/16/2025 No*** 842928
602-495-9450-42120 Fuel, Oil, and Fluids Unleaded
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 15
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
842928 Total: 868.21
165.83 0.00 12/30/2025 012/16/2025 No*** 842929
101-450-5200-42120 Fuel, Oil and Fluids Off Road
221.10 0.00 12/30/2025 012/16/2025 No*** 842929
601-494-9400-42120 Fuel, Oil, and Fluids Off Road
370.65 0.00 12/30/2025 012/16/2025 No*** 842929
101-420-2400-42120 Fuel, Oil and Fluids Off Road
55.27 0.00 12/30/2025 012/16/2025 No*** 842929
603-496-9500-42120 Fuel, Oil, and Fluids Off Road
442.20 0.00 12/30/2025 012/16/2025 No*** 842929
101-430-3100-42120 Fuel, Oil and Fluids Off Road
221.09 0.00 12/30/2025 012/16/2025 No*** 842929
602-495-9450-42120 Fuel, Oil, and Fluids Off Road
842929 Total: 1,476.14
284.00 0.00 12/30/2025 012/16/2025 No*** 842930
101-450-5200-42120 Fuel, Oil and Fluids On Road
378.67 0.00 12/30/2025 012/16/2025 No*** 842930
601-494-9400-42120 Fuel, Oil, and Fluids On Road
0.00 0.00 12/30/2025 012/16/2025 No*** 842930
101-420-2400-42120 Fuel, Oil and Fluids On Road
94.67 0.00 12/30/2025 012/16/2025 No*** 842930
603-496-9500-42120 Fuel, Oil, and Fluids On Road
757.33 0.00 12/30/2025 012/16/2025 No*** 842930
101-430-3100-42120 Fuel, Oil and Fluids On Road
378.67 0.00 12/30/2025 012/16/2025 No*** 842930
602-495-9450-42120 Fuel, Oil, and Fluids On Road
842930 Total: 1,893.34
KATH Total: 5,497.63
KODIAK Kodiak Power Solutions
978.50 0.00 12/31/2025 012/9/2025 No22908350
601-494-9400-44040 Repairs/Maint. Equip. Well 2 Generator Transfer Switch
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 16
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
22908350 Total: 978.50
KODIAK Total: 978.50
LEADGROW Leadership Growth Group LLC
600.00 0.00 12/30/2025 012/4/2025 No26221
101-410-1320-44330 Dues & Subscriptions 2026 Leadership Growth Group Series
26221 Total: 600.00
LEADGROW Total: 600.00
LITFAL Little Falls Machine Inc
231.00 0.00 12/31/2025 012/3/2025 No374803
101-430-3100-44041 Repairs/Maint Equip S&I EZ Loader Valve Box
374803 Total: 231.00
LITFAL Total: 231.00
MARONEYS Maroney's Sanitation Inc
293.00 0.00 12/30/2025 012/10/2025 No*** 0001129832
703-000-0000-43840 Refuse City Center - Sanitation
44.78 0.00 12/30/2025 012/10/2025 No*** 0001129832
602-495-9450-43840 Refuse Public Works - Sanitation
44.78 0.00 12/30/2025 012/10/2025 No*** 0001129832
101-430-3100-43840 Refuse Public Works - Sanitation
313.42 0.00 12/30/2025 012/10/2025 No*** 0001129832
101-450-5200-43840 Refuse Public Works - Sanitation
44.78 0.00 12/30/2025 012/10/2025 No*** 0001129832
601-494-9400-43840 Refuse Public Works - Sanitation
0001129832 Total: 740.76
MARONEYS Total: 740.76
MENOAK Menards - Oakdale
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 17
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
188.82 0.00 12/31/2025 09/25/2025 No*** 13447
101-450-5200-42150 Operating Supplies Park Garage Bags
6.98 0.00 12/31/2025 09/25/2025 No*** 13447
603-496-9500-44040 Repairs/Maint. Equip. SW Hyd Plugs
13447 Total: 195.80
95.02 0.00 12/31/2025 010/23/2025 No14973
101-450-5200-42150 Operating Supplies Concrete Forming-Park Kisk Sono Tube
14973 Total: 95.02
-90.95 0.00 12/31/2025 010/23/2025 No14983
101-450-5200-42150 Operating Supplies Refund-Concrete Forming-Park Kisk Sono Tube
14983 Total:-90.95
9.99 0.00 12/31/2025 010/23/2025 No14984
601-494-9400-44300 Miscellaneous Water Tower Light Bulb
14984 Total: 9.99
74.79 0.00 12/31/2025 010/27/2025 No15161
602-495-9450-42150 Operating Supplies Lift Station Bulb/Grease
15161 Total: 74.79
104.06 0.00 12/31/2025 010/27/2025 No15172
101-420-2220-42120 Fuel, Oil and Fluids Coolant - Oil - Oil Dry
15172 Total: 104.06
8.30 0.00 12/31/2025 012/5/2025 No17272
101-430-3100-44041 Repairs/Maint Equip S&I D6 Brine Tank Repair
17272 Total: 8.30
56.95 0.00 12/31/2025 012/8/2025 No17434
603-496-9500-44030 Repairs/Maint Not Bldg Shop Air Compressor - Regulator
17434 Total: 56.95
59.85 0.00 12/31/2025 012/15/2025 No*** 17801
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 18
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
101-430-3100-42150 Operating Supplies Shop Opp Supplies
193.42 0.00 12/31/2025 012/15/2025 No*** 17801
101-430-3100-42240 Str. Maint/Landscape Materials Temp Mailbox & Posts
17801 Total: 253.27
34.96 0.00 12/31/2025 012/15/2025 No17817
101-450-5200-42400 Small Tools & Minor Equipment Hand Tools
17817 Total: 34.96
30.01 0.00 12/31/2025 012/17/2025 No*** 17919
101-450-5200-42000 Office Supplies Kitchen Supplies
80.25 0.00 12/31/2025 012/17/2025 No*** 17919
601-494-9400-42150 Operating Supplies Water Bact Tool & Supplies
17919 Total: 110.26
55.84 0.00 12/31/2025 012/23/2025 No18229
101-420-2220-42120 Fuel, Oil and Fluids Coolant - Fuel - Fluids
18229 Total: 55.84
30.72 0.00 12/31/2025 012/23/2025 No18231
101-450-5200-44010 Repairs/Maint Bldg PW Wash Bay Outlet
18231 Total: 30.72
MENOAK Total: 939.01
MENSTW Menards - Stillwater
51.08 0.00 12/30/2025 012/22/2025 No65185
101-420-2220-42120 Fuel, Oil and Fluids Coolant - Fuel
65185 Total: 51.08
MENSTW Total: 51.08
MNSPCT Safebuilt LLC
52,638.22 0.00 12/30/2025 09/30/2025 No2522156
101-420-2400-43150 Inspector Contract Services Plan Review 2025-00914, 2025-00876
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 19
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
2522156 Total: 52,638.22
MNSPCT Total: 52,638.22
MSFCB MN Fire Service Cert Board
131.00 0.00 12/31/2025 012/8/2025 No14949
101-420-2220-44330 Dues & Subscriptions JH - Inspector I Exam
14949 Total: 131.00
MSFCB Total: 131.00
SAFEFAST Safe-Fast Inc
487.30 0.00 12/30/2025 012/12/2025 NoINV318198
101-420-2400-44170 Uniforms Bldg Uniforms
INV318198 Total: 487.30
SAFEFAST Total: 487.30
SCHWICKE Schwickert's Tecta America
1,980.00 0.00 12/31/2025 012/11/2025 NoS510149647
703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - Replace Inducer Motor
S510149647 Total: 1,980.00
80.00 0.00 12/31/2025 012/22/2025 NoS510149998
703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - Council AV Rm
S510149998 Total: 80.00
410.00 0.00 12/31/2025 012/23/2025 NoS510150027
703-000-0000-44010 Repairs/Maint Contractual Bldg HVAC Repair - 2nd Flr Noise
S510150027 Total: 410.00
SCHWICKE Total: 2,470.00
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 20
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
SHORT Short Elliott Hendrickson, Inc
2,766.78 0.00 12/31/2025 012/11/2025 No499968
430-480-8091-43030 Engineering Services Village Pkwy UPRR Crossg Imp 2019.122
499968 Total: 2,766.78
SHORT Total: 2,766.78
SHREDRIG Shred Right
18.85 0.00 12/30/2025 012/10/2025 No62439
101-410-1320-43150 Contract Services Monthly Shredding Services
62439 Total: 18.85
SHREDRIG Total: 18.85
STABNER Stabner Electric LLC
725.25 0.00 12/30/2025 012/24/2025 No5399
101-450-5200-44030 Repairs/Maint Imp Not Bldgs Ice Rink/Lions Pk lights
5399 Total: 725.25
250.00 0.00 12/30/2025 012/30/2025 No5401
703-000-0000-44010 Repairs/Maint Contractual Bldg Old Fire Station - Siren Electrical Disconnect
5401 Total: 250.00
STABNER Total: 975.25
STANTEC Stantec Consulting Services Inc
9,401.75 0.00 12/31/2025 012/12/2025 No*** 2499868
601-480-8126-43150 Contract Services South Area Productn Wells/Treatment
2,681.25 0.00 12/31/2025 012/12/2025 No*** 2499868
601-480-8141-43030 Engineering Services Test Well 6 - Engineering
2499868 Total: 12,083.00
STANTEC Total: 12,083.00
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 21
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
TMOBIL T-Mobile
383.88 0.00 12/30/2025 012/20/2025 No200416344-12.20
101-420-2220-43210 Telephone CAD Data - Acct #200416344
200416344-12.20 Total: 383.88
TMOBIL Total: 383.88
TWINTRAN Twin Cities Transport & Recovery
250.00 0.00 12/31/2025 011/17/2025 No25-1111-262589
101-420-2220-44370 Conferences & Training Training Props - Vehicles
25-1111-262589 Total: 250.00
TWINTRAN Total: 250.00
USSOLR USS Minnesota One MT LLC
528.59 0.00 12/30/2025 012/18/2025 NoC251217-181779
601-494-9400-43810 Electric Utility US Solar Sunscrptn - Sep 4525 Lilly, 11975 55th
C251217-181779 Total: 528.59
USSOLR Total: 528.59
XCEL Xcel Energy
1,552.74 0.00 12/31/2025 012/8/2025 No*** 955938964
101-430-3100-43810 Electric Utility Electric Utility - 51-4504807-7
4,363.92 0.00 12/31/2025 012/8/2025 No*** 955938964
601-494-9400-43810 Electric Utility Electric Utility - 51-4504807-7
1,235.65 0.00 12/31/2025 012/8/2025 No*** 955938964
602-495-9450-43810 Electric Utility Electric Utility - 51-4504807-7
13.83 0.00 12/31/2025 012/8/2025 No*** 955938964
101-420-2500-43810 Electric Utility Electric Utility - 51-4504807-7
1,281.53 0.00 12/31/2025 012/8/2025 No*** 955938964
703-000-0000-43810 Electric Utility Gas Utility - 51-4504807-7
415.87 0.00 12/31/2025 012/8/2025 No*** 955938964
101-450-5200-43810 Electric Utility Electric Utility - 51-4504807-7
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 22
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
955938964 Total: 8,863.54
2,644.67 0.00 12/30/2025 012/19/2025 No957930916
601-494-9400-43810 Electric Utility 4525 Lily Ave N - Well #5 Pump - 51-0013315481-4
957930916 Total: 2,644.67
76.19 0.00 12/30/2025 012/19/2025 No957934245
101-430-3100-43811 Street Lights 179 Keats Ave Traffic Signal - #51-0012718950-5
957934245 Total: 76.19
202.83 0.00 12/30/2025 012/19/2025 No957953943
602-495-9450-43810 Electric Utility 10845 32nd St Lift Station #51-0013680215-5
957953943 Total: 202.83
63.04 0.00 12/30/2025 012/19/2025 No957966786
101-430-3100-43811 Street Lights 689 Inwood Ave Traffic Signal - #51-0013811065-2
957966786 Total: 63.04
4,288.96 0.00 12/30/2025 012/19/2025 No957977293
703-000-0000-43810 Electric Utility Elec Util 3880 Laverne Ave N - 51-0013935424-9
957977293 Total: 4,288.96
525.10 0.00 12/30/2025 012/19/2025 No957983580
601-494-9400-43810 Electric Utility 51-0014032224-4 - Wat Tower 120 LE Ave
957983580 Total: 525.10
47.91 0.00 12/30/2025 012/19/2025 No957999650
601-494-9400-43810 Electric Utility 3418 Lake Elmo PresRedValve #51-0014032232-4
957999650 Total: 47.91
30.79 0.00 12/30/2025 012/22/2025 No958074990
101-430-3100-43811 Street Lights 3014 Jamley Ave N - Street Lamp 51-4572945-7
958074990 Total: 30.79
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 23
*** means this invoice number is a duplicate.
Invoice Number Invoice Date Amount Quantity Payment Date
Description Reference
Type PO #Close PO Line #Task Label
Account Number
175.62 0.00 12/30/2025 012/23/2025 No958362375
602-495-9450-43810 Electric Utility 9956 Tapestry Rd Lift Station - 51-0014133900-7
958362375 Total: 175.62
4,200.06 0.00 12/30/2025 012/26/2025 No*** 958591195
101-430-3100-43810 Electric Utility Electric Utility - 51-4504807-7
5,433.34 0.00 12/30/2025 012/26/2025 No*** 958591195
601-494-9400-43810 Electric Utility Electric Utility - 51-4504807-7
1,852.83 0.00 12/30/2025 012/26/2025 No*** 958591195
602-495-9450-43810 Electric Utility Electric Utility - 51-4504807-7
0.00 0.00 12/30/2025 012/26/2025 No*** 958591195
101-420-2500-43810 Electric Utility Electric Utility - 51-4504807-7
2,793.59 0.00 12/30/2025 012/26/2025 No*** 958591195
703-000-0000-43810 Electric Utility Gas Utility - 51-4504807-7
524.95 0.00 12/30/2025 012/26/2025 No*** 958591195
101-450-5200-43810 Electric Utility Electric Utility - 51-4504807-7
958591195 Total: 14,804.77
1,288.30 0.00 12/30/2025 012/26/2025 No958659366
601-494-9400-43810 Electric Utility 2576 Inwood Booster Station - 51-0011431737-7
958659366 Total: 1,288.30
XCEL Total: 33,011.72
Report Total: 659,586.77
AP-To Be Paid Proof List (12/30/2025 - 2:28 PM)Page 24
*** means this invoice number is a duplicate.
STAFF REPORT
DATE: January 6, 2026
REGULAR AGENDA
AGENDA ITEM:Designate the Official Depositories of Funds
FROM: Clarissa Hadler, Finance Director
BACKGROUND:
Pursuant to State Statute 427.01 et seq, the City Council is respectfully being asked to designate official
depositories for 2026. Based upon past practice as well as current and likely future needs,
it is recommended that the following be designated as the official depositories for the City of Lake
Elmo for 2026:
Lake Elmo Bank
First Resource Bank
US Bank N.A.
Wells Fargo Bank
4M Fund
PMA Securities, Inc.
PMA Financial Network, Inc.
Wells Fargo Advisors
Wells Fargo Securities
Northland Securities Inc.
Platinum Bank
QUESTION BEFORE THE CITY COUNCIL:
1) Should the City Council adopt the resolution as attached?
FISCAL IMPACT:
Designation of official depositories helps to ensure compliance with MN State Statute and that the resources
entrusted to the City are maintained in official financial institutions.
OPTIONS:
1)Approve the attached resolution designating the official depositories as listed.
2)Amend and then approve the attached resolution designating the official depositories.
RECOMMENDATION:
1) Adopt Resolution No. 2026-001; Designate the Official Depositories of Funds for 2026.
ATTACHMENTS:
1) Resolution No. 2026-001; Designate the Official Depositories of Funds for 2026.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2026 - 001
A RESOLUTION TO DESIGNATE THE OFFICIAL DEPOSITORIES OF
FUNDS FOR 2026
WHEREAS, Minnesota Statutes, Chapter 427, requires the adoption of certain policies
and procedures pertaining to the deposit of public funds; and
WHEREAS, the statute also requires the designation of an official depository of funds by
a local government each year within 30 days of the beginning of the fiscal year.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lake Elmo,
that the following financial institutions are hereby designated as the Official Depositories of Funds
for 2026:
Lake Elmo Bank
First Resource Bank
US Bank NA
Wells Fargo Bank
4M Fund
PMA Securities, Inc.
PMA Financial Network, Inc.
Wells Fargo Advisors
Wells Fargo Securities
Northland Securities Inc.
Platinum Bank
ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS
6th DAY OF JANUARY 2026.
CITY COUNCIL
CITY OF LAKE ELMO
By:
Charles Cadenhead
Mayor
ATTEST:
______________________________
Clerk
STAFF REPORT
DATE:January 6, 2026
CONSENT
FROM: Clarissa Hadler, Finance Director
AGENDA ITEM:Designate the Authority to Make Electronic Funds Transfers
BACKGROUND:
Pursuant to State Statute 471.38, subd. 3 et seq, the City Council is respectfully being asked to delegate
the authority to make electronic funds transfers for 2026. It is recommended that the following individuals
be designated to make electronic funds transfers for the City of Lake Elmo for 2026:
Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Nina Kraemer, Finance Coordinator
QUESTION BEFORE THE CITY COUNCIL:
1)Should the City Council adopt the resolution as attached?
FISCAL IMPACT:
Designation of the authority to make electronic funds transfers helps to ensure compliance with MN State
Statute.
OPTIONS:
1)Approve the attached resolution delegating the authority to make electronic funds transfers as
listed.
2)Amend and then approve the attached resolution delegating the authority to make electronic funds
transfers as listed.
RECOMMENDATION:
1)Motion to Adopt Resolution No. 2026-004; Designate the Authority to Make Electronic Funds
Transfers.
ATTACHMENTS:
1)Resolution No. 2026-004; Designate the Authority to Make Electronic Funds Transfers.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2026- 004
A RESOLUTION TO DESIGNATE THE AUTHORITY TO MAKE
ELECTRONIC FUNDS TRANSFERS
WHEREAS, Minnesota Statutes, Chapter 471.38, Subd. 3, requires the adoption of certain
policies and procedures pertaining to the electronic funds transfer of public funds; and
WHEREAS, the statute also requires the delegation of authority to make electronic funds
transfers by a local government each year;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lake Elmo,
that the following individuals are hereby designated to make electronic funds transfers for 2026:
Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Nina Kraemer, Finance Coordinator
ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS 6TH
DAY OF JANUARY 2026.
CITY COUNCIL
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
Mayor
ATTEST:
________________________________
Clerk
STAFF REPORT
DATE:JANUARY 6, 2025
CONSENT
TO: Mayor and Councilmembers
FROM: City Administrator Nicole Miller
AGENDA ITEM: Appoint City Attorney
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
Per City Code 3.08.010, at the first regular council meeting in January of each year the Council shall
appoint a city attorney. In 2016, the city decided to separate civil and prosecution services.
ISSUE BEFORE COUNCIL:
Who should the Council appoint as City Attorney for civil matters and for prosecution services?
PROPOSAL:
Kennedy and Graven are currently serving as City Attorney in civil matters. Council approved a contract
November 3, 2021 to have Eckberg Lammers begin serving as City Attorney for prosecution services in
2022 for a 5 year period.
RECOMMENDATION:
If removed from the Consent Agenda:
“Move to appoint Eckberg Lammers as City Attorney for prosecution services and Kennedy and Graven
as City Attorney for civil matters.”
ATTACHMENTS:
None
STAFF REPORT
DATE: JANUARY 6, 2025
CONSENT
TO: Mayor and Councilmembers
FROM: City Administrator Nicole Miller
AGENDA ITEM: Appoint City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND: Per City Code 3.08.010, at the first regular council meeting in January of each year the
Council shall appoint a city engineer.
ISSUE BEFORE COUNCIL: Who should the Council appoint as City Engineer?
PROPOSAL DETAILS/ANALYSIS: Bolton and Menk has provided city engineering services to Lake
Elmo for the past year with Mr. Nate Stanley serving in the role as city engineer. He is supported by Chad
Isakson as the Assistant City Engineer, Jack Griffin as a Sr. Project Manager, and Mike Rusenovich, as a
Project Engineer.
RECOMMENDATION: Staff is recommending that the City Council approve a motion to appoint Mr.
Nate Stanley of Bolton & Menk, Inc., as the official City Engineer and principal provider of professional
engineering services for 2026.
“Move to appoint Mr. Nate Stanley of Bolton & Menk, Inc., as the official City Engineer and principal
provider of professional engineering services for 2026.”
ATTACHMENTS:
• 2026 Engineering Rates
C:\Users\nathan.stanley\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\W17HCR4Y\2025-12-31 BMI 2026 Engineering Fee Schedule.docx
3507 High Point Drive North
Bldg. 1 – Suite E130
Oakdale, MN 55128
Phone: (651) 704-9970
Bolton-Menk.com
December 31, 2025
Ms. Nicole Miller
City Administrator
3880 Laverne Avenue North
Lake Elmo, Minnesota 55042
RE: Bolton and Menk 2026 Municipal Fee Schedule
Dear Ms. Miller:
Please find attached the 2026 Municipal Fee Schedule for Bolton and Menk Engineering Services. The
General Engineering Retainer Service Fee will increase to $3,500 per month and our billing rates for the
identified engineering team are as follows:
Engineering Team Hourly Rate
Nate Stanley, City Engineer/Municipal Sr. Project Manager $235 per hour
Jack Griffin, Municipal Sr. Project Manager $235 per hour
Chad Isakson, Assistant City Engineer/Municipal Sr. Project Manager $200 per hour
An Invoicing Summary Report will continue to be submitted with monthly invoicing to assist with
allocating costs to the appropriate city budget. Development support services for specific development
applications will continue to be invoiced separately to facilitate pass-through billing by the city to
applicants. The task order procedure outlined in Article 1.2 of the Agreement will continue to be
followed for project specific work.
We are excited to continue serving the engineering needs for Lake Elmo. Please contact me, or Jack
Griffin, should you have any questions.
Sincerely,
Bolton & Menk, Inc.
Nate Stanley, P.E.
Senior Project Manager
cc: Cara Geheren, Municipal Practice Leader/Principal
Enclosure
2026
FEE SCHEDULE
BOLTON & MENK
The following fee schedule is based upon competent, responsible
professional services and is the minimum, below which adequate
professional standards cannot be maintained. It is, therefore, to
the advantage of both the professional and the client that fees be
commensurate with the service rendered. Charges are based on hours
spent at hourly rates in effect for the individuals performing the work.
The hourly rates for principals and members of the staff vary according
to skill and experience. The current specific billing rate for any
individual can be provided upon request.
The fee schedule shall apply for the period through December 31,
2026. These rates may be adjusted annually thereafter to account for
changed labor costs, inflation, or changed overhead conditions.
These rates include labor, general business, and other normal
and customary expenses associated with operating a professional
business. For projects with typical expenses and unless otherwise
agreed, the above rates include vehicle and personal expenses,
mileage, telephone, survey stakes, and routine expendable supplies;
no separate charges will be made for these activities and materials.
Expenses beyond typical project expenses, non-routine expenses, and
expenses beyond the agreed scope of services, such as out of town
travel expenses, long travel distances, large quantities of prints, extra
report copies, outsourced graphics and photographic reproductions,
document recording fees, outside professional and technical
assistance, and other items of this general nature will be invoiced
separately. Rates and charges do not include sales tax, if applicable.
EMPLOYEE
CLASSIFICATION
2026 HOURLY
BILLING RATE
Administrative $70-175
Technician $98-186
Survey Technician $112-202
Senior Technician $138-230
Construction Manager $162-228
Design Engineer $135-202
Graduate Engineer $125-190
Graduate Surveyor $145-202
Landscape Designer $128-178
Landscape Architect $156-185
Licensed Project Surveyor $190-237
Planner $120-181
Project Engineer $148-220
Project Manager $140-261
Senior Landscape Architect $154-269
Senior Planner $172-240
Senior Project Engineer $170-220
Senior Project Manager $190-290
Architect $160-276
Specialist*$100-216
Practice Expert**$125-349
Principal**$180-320
Senior Principal**$232-344
GPS/Robotic Survey Equipment1 NO CHARGE
CAD/Computer Usage NO CHARGE
Routine Office Supplies NO CHARGE
Routine Photo Copying/Reproduction NO CHARGE
Field Supplies/Survey Stakes & Equipment NO CHARGE
Mileage NO CHARGE
1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc.
survey assignments; the cost of this equipment is included in the rates for survey technicians.
*Specialized role not classified above otherwise.
**Highly specialized and industry expertise unique to the market or area of discipline.
2026 FEE SCHEDULE | BOLTON & MENK, INC.
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Designate Data Practices Responsible Authority and Compliance Officer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
MN Statute 13.05 requires the government entity’s Responsible Authority to annually update the
City’s Data Practices Policy and make any changes necessary to maintain the accuracy of the
document. The policy identifies the types of data the City maintains and how each type of data is
classified. In addition, the policy provides for written procedures to ensure data requests are
received and complied with in an appropriate, permitted, and prompt manner.
The City is required to have two officers to administer responsibilities set forth in the act. The
required officers are the Responsible Authority and the Compliance Officer, who by state statute
can be, and often are, the same person within a government entity. The Responsible Authority is
responsible for collection, use and dissemination of any set of data. The Compliance Officer
handles questions or issues with regard to data access. Both of these officials are required to be
named specifically, not just as a responsibility assigned to a position.
ISSUE BEFORE COUNCIL:
Who should the Council appoint as the City’s Data Practices Responsible Authority and Compliance
Officer?
PROPOSAL:
The City Council is asked to appoint Data Practices Officials and approve the Data Practices Policy.
OPTIONS:
City Clerk Johnson is currently the City’s Data Practices Responsible Authority and Compliance Officer.
RECOMMENDATION:
The City Council is respectfully requested to approve Resolution 2026-003, Designating the City’s
Data Practices Officials and Approving City’s Data Practices Policy. There are no changes from
the prior Data Practices Policy other than updates to the dates . As part of its consent agenda, no
specific motion is required. If Council wishes to remove this item from the consent agenda, the
recommended motion is as follows:
“Move to adopt Resolution 2026-003 Designating City’s Data Practices
Officials and Approving City’s Data Practices Policy”
ATTACHMENTS:
• Resolution 2026-003
• City of Lake Elmo Data Practices Policy
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2026-003
A RESOLUTION DESIGNATING CITY’S DATA PRACTICES OFFICIALS AND
APPROVING CITY’S DATA PRACTICES POLICY
WHEREAS, Minnesota Statutes, Chapter 13, requires the adoption of certain policies and
procedures pertaining to government data practices; and
WHEREAS, the statute also requires the appointment of a data practices compliance
official, a data practices responsible authority and optional designee(s) to enforce the data practices
policies of government agencies.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lake Elmo,
that the attached City of Lake Elmo Data Practices Policy, together with the exhibits attached
thereto, are hereby adopted and approved as if fully set forth herein; and
BE IT FURTHER RESOLVED, that City Clerk Julie Johnson will be appointed to serve
as the city’s data practices responsible authority and data practices compliance official.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS
SIXTH DAY OF JANUARY 2026.
CITY COUNCIL
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
Mayor
ATTEST:
________________________________
City Clerk
2026
DATA PRACTICES
CLASSIFICATION OF
GOVERNMENT DATA
Page 1 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
ACCESS TO DATA BY THE PUBLIC
Access To Data By The Public
While some data maintained by the city is data about individuals, which is presumed to be
private, the broader assumption about government data in general is that it is public, and
should be readily available to anyone who asks for it. Failure to disclose information that is
public is a violation of data practices laws.
Any person (individual or non-individual) can have access to public data simply by making
a request to the responsible authority that has jurisdiction over the data. The person has the
right to inspect and copy the data at reasonable times and places, and, if the person so
requests, will be informed of the data’s meaning.
Inspection of Data
There is no fee for inspecting the data (Minn. Stat. Sec. 13.03, subd. 3.) Inspection includes
visual inspection of the information in paper or some other medium, such as on the website.
Inspection does not include printing copies, unless printing a copy is the only way to inspect
the data.
For data stored in electronic form and available to the public through electronic remote
access, inspection includes allowing the public to have access to the data so that they can
print or download the data from their own computer equipment. The responsible authority
may charge a reasonable fee for remote access to data if there is a specific statutory grant of
authority.
Data with Commercial Value
When data requested by the public include data that have commercial value (such as a
formula, pattern, compilation, program, device, method, technique, etc) and a substantial
and discrete portion of the data was developed with a significant expenditure of public
funds, the responsible authority may charge a reasonable fee for the information in addition
to the costs of making, certifying and compiling the copies (Minn. Stat. Sec. 13.03, subd. 3(d)).
Any fee charged must be clearly demonstrated by the agency to relate to the actual
development costs of the information.
Computer Storage Medium
Page 2 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
If the requested data is maintained in a computer storage medium, the responsible authority
must provide a copy of the data contained in that medium in electronic form if the city can
reasonably do so (Minn. Stat. Sec. 13.03, subd. 3(e)).
Time Limits For Response
Copies of public information should be disclosed as soon as reasonably possible. Work on
compiling copies should begin immediately upon request. If the request cannot be honored
immediately the city should, as a matter of courtesy, send a letter to the requester
acknowledging receipt of the request and giving the requester an estimate of the time it will
take to compile and send the information.
CLASSIFICATIONS OF GOVERNMENT DATA
Classifications of Government Data
The Minnesota Government Data Practices Act defines Government Data as all data collected,
created, received, maintained or disseminated by any state agency, political subdivision, or
statewide system regardless of its physical form, storage media or conditions of use (Minn.
Stat. Sec. 13.02, subd. 7).
Government Data are separated into classifications and the classification of data determines
their accessibility by the public. Information about individual people is classified by law as
public, private, or confidential. A list of the private and confidential information maintained
by the City is attached as Exhibit A.
Data On Individuals
Data on individuals are defined as government data in which any individual is or can be
identified as the subject of that data, unless the appearance of the name or other identifying
data can be clearly demonstrated to be only incidental to the data and the data is not
accessed by the name or other identifying data of any individual.
There are three classifications of data on individuals :
• Public -- This is data about individuals which can be disclosed to anyone for any purpose,
e.g. names and salaries of city employees.
Page 3 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
• Private -- This is data about individuals which can be disclosed only to the subject of the
data or to government entities and employees whose work assignments reasonably require
access to the data.
• Confidential -- This is data about individuals that even the individuals themselves cannot
be told, e.g., information from an investigation about welfare fraud or in adoption records.
Note, however, that even if the confidential data itself cannot be disclosed to individuals,
individuals do retain the right to know whether an agency is maintaining confidential data
about them. Confidential information may be given to people who are authorized access by
federal, state or local law or court order or people within the city staff, the city council, and
outside agents (such as attorneys) whose work assignments or responsibilities reasonably
require access.
Data Not On Individuals
Data not on individuals are government data about non-individuals, such as organizations
including partnerships, corporations, associations, etc.
• Public -- This is data about non-individuals, such as businesses, which can be disclosed to
anyone for any purpose, e.g., names of vendors who have contracts with the city.
• Private -- This is data about non-individuals which can be disclosed only to the subject of
the data or to government entities and employees whose work assignments reasonably
require access to the data, e.g., certain financial information about businesses.
• Protected Non-public -- This is data about non-individuals, which is available only to
government entities with a legal right to know it. A corporation being investigated for fraud,
for example, would not have a right to the information being collected during the
investigation.
Information Technology Policy
Information Policy Compliance and Consequences
Page 4 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
All City of Lake Elmo users, including employees, volunteers and contractors, who have
rights to access or modify city information in any media, or who use city computers, business
applications or electronic communication resources, must comply with Lake Elmo
Information Policy, the federal Health Insurance Portability and Accountability Act (HIPAA),
the Minnesota Government Data Practices Act and all other laws or rules governing the
protection of data. Failure to comply is grounds for sanction and/or disciplinary action up to
and including termination of employment, cancellation of contract and/or loss of resource
privileges. Failure to comply may also result in notification to law enforcement officials and
regulatory, accreditation and licensure organizations.
Use of any City of Lake Elmo information technology devices will be limited to employees.
All files of any kind, including electronic mail disseminated or received utilizing city devices
or software or which resides on computers within the City of Lake Elmo should not be
considered as private and employees shall have no expectation of privacy. The contents of
electronic mail will not normally be monitored, censured, or otherwise examined unless
there is reason to believe the usage is being abused. City investigations, law enforcement
investigations, or court order or data practices request may require the examination and
release of any file or document, including electronic files such as electronic mail.
Electronic Mail (Email):
Purpose of Email: the email system is a tool to be used for matters directly related to the
business activities of city employees and as a means to further the mission by providing
services that are efficient, accurate, timely and complete.
Public Nature of Email: email is a public record like any other public document. Email may
be searched for evidence in any legal proceeding. By using the email system, the employee
consents that in the event of suspicious activity their email system may be searched for
evidence gathering purposes.
E-mail messages are subject to regulation under the Minnesota Data Practices Act. As such,
all e-mails unless private (content determines public or private) should be considered public
information.
Policy: employees are responsible for adhering to business standards when email is created,
sent, forwarded or saved. Failure to adhere puts the organization and the individual at risk
for legal or financial liabilities, potential embarrassment and other consequences.
Employees should not keep e-mail for an extended period of time. If it is a critical e-mail
Page 5 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
correspondence, it should be saved as a hard copy or as a text file and moved to the server.
Delete all inbox, sent, and deleted messages that are no longer needed.
Members of the Public
Right to Access Public Data
The Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government
data are public unless a state or federal law says the data are not public. Government data
is a term that means all recorded information a government entity has, including paper,
email, CD-ROMs, photographs, etc.
The Data Practices Act also provides that the City of Lake Elmo must keep all government
data in a way that makes it easy for you, as a member of the public, to access public data.
You have the right to look at (inspect), free of charge, all public data that we keep.
You also have the right to get copies of public data. The Data Practices Act allows us to
charge for copies. You have the right to look at data, free of charge, before deciding to
request copies.
How to Make a Data Request
To look at data or request copies of data that the City of Lake Elmo keeps, make a written
request. Make your written request for data to the appropriate individual listed in the Data
Practices Contacts document on page eight. You may make your written request for data by
mail, using the data request form on page ten.
If you choose not to use the data request form, your written request should include:
1.that you, as a member of the public, are making a request for data under the Data
Practices Act, Minnesota Statutes, Chapter 13;
2.whether you would like to look at the data, get copies of the data, or both; and
3.a clear description of the data you would like to inspect or have copied.
The City of Lake Elmo cannot require you, as a member of the public, to identify yourself or
explain the reason for your data request. However, depending on how you want us to
process your request (if, for example, you want us to mail you copies of data), we may need
some information about you. If you choose not to give us any identifying information, we
will provide you with contact information so you may check on the status of your request. In
Page 6 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
addition, please keep in mind that if we do not understand your request and have no way to
contact you, we will not be able to begin processing your request.
How We Respond to a Data Request
Upon receiving your written request, we will work to process it. If we do not have the data,
we will notify you in writing as soon as reasonably possible. If we have the data, but the data
are not public, we will notify you in writing as soon as reasonably possible and state which
specific law says the data are not public.
If we have the data, and the data are public, we will respond to your request appropriately
and promptly, within a reasonable amount of time by doing one of the following:
1)Arrange a date, time, and place to inspect data, for free, if your request is to view
the data, or
2) Provide you with copies of the data as soon as reasonably possible.
You may choose to pick up your copies, or we will mail or fax them to you. If you want us to
send you the copies, you will need to provide us with an address or fax number. We will
provide electronic copies (such as email or CD-ROM) upon request if we keep the data in
electronic format. Information about copy charges is on page nine.
If you do not understand some of the data (technical terminology, abbreviations, or
acronyms), please let us know. We will provide you with an explanation.
The Data Practices Act does not require us to create or collect new data in response to a data
request if we do not already have the data, or to provide data in a specific form or
arrangement if we do not keep the data in that form or arrangement. (For example, if the
data you request are on paper only, we are not required to create electronic documents to
respond to your request.) If we agree to create data in response to your request, we will
work with you on the details of your request, including cost and response time.
The Data Practices Act does not require us to answer questions that are not requests for
data.
Requests for Summary Data
Summary data are statistical records or reports that are prepared by removing all identifiers
from private or confidential data on individuals. The preparation of summary data is not a
Page 7 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
means to gain access to private or confidential data. The City of Lake Elmo will prepare
summary data if you make your request in writing and pre-pay for the cost of creating the
data. Upon receiving your written request – you may use the data request form on page ten
– we will respond within ten business days with the data or details of when the data will be
ready and what the cost will be.
Data Subjects
Data about You
The Data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain
rights related to a government entity collecting, creating, and keeping government data
about them. You are the subject of data when you can be identified from the data.
Government data is a term that means all recorded information a government entity has,
including paper, email, CD-ROMs, photographs, etc.
Classification of Data about You
The Data Practices Act presumes that all government data are public unless a state or federal
law says that the data are not public. Data about you are classified by state law as public,
private, or confidential. See below for some examples.
Public data: We must give public data to anyone who asks; it does not matter who is
asking for the data or why. The following is an example of public data about you: if you are
an employee of a government entity, the fact that you work for the entity, and your job title
and bargaining unit is public.
Private data: We cannot give private data to the general public, but you have access when
the data are about you. The following is an example of private data about you: your Social
Security number.
We can share your private data with you, with someone who has your permission, with City
of Lake Elmo staff who need the data to do their work, and as permitted by law or court order.
Confidential data: Confidential data have the most protection. Neither the public nor you
can get access even when the confidential data are about you. The following is an example
of confidential data about you: if you register a complaint with a government entity concerning
violations of state laws or local ordinances concerning the use of real property, your identity is
confidential.
Page 8 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
We can share confidential data about you with City of Lake Elmo staff who need the data to
do their work and to others as permitted by law or court order. We cannot give you access
to confidential data.
Your Rights under the Data Practices Act
The City of Lake Elmo must keep all government data in a way that makes it easy for you to
access data about you. Also, we can collect and keep only those data about you that we need
for administering and managing programs that are permitted by law. As a data subject, you
have the following rights.
Your Access to Your Data: You have the right to view (inspect), free of charge, public and
private data that we keep about you. You also have the right to get copies of public and
private data about you. The Data Practices Act allows us to charge for copies. You have
the right to look at data, free of charge, before deciding to request copies. Also, if you ask,
we will tell you whether we keep data about you and whether the data are public, private,
or confidential.
As a parent, you may have the right to look at and get copies of public and private data about
your minor children (under the age of 18). As a legally appointed guardian, you have the
right to look at and get copies of public and private data about an individual for whom you
are appointed guardian.
Minors have the right to ask the City of Lake Elmo not to give data about them to their
parent or guardian. If you are a minor, we will tell you that you have this right. We may
ask you to put your request in writing and to include the reasons that we should deny your
parents access to the data. We will make the final decision about your request based on
your best interests. Note: Minors do not have this right if the data in question are
educational data maintained by an educational agency or institution.
When we Collect Data from You: When we ask you to provide data about yourself that
are not public, we must give you a notice. The notice is sometimes called a Tennessen
warning. The notice controls what we do with the data that we collect from you. Usually,
we can use and release the data only in the ways described in the notice.
We will ask for your written permission if we need to use or release private data about you
in a different way, or if you ask us to release the data to another person. This permission is
called informed consent. If you want us to release data to another person, you must use the
consent form we provide.
Page 9 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
Protecting your Data: The Data Practices Act requires us to protect your data. We
have established appropriate safeguards to ensure that your data are safe.
When your Data are Inaccurate and/or Incomplete: You have the right to challenge the
accuracy and/or completeness of public and private data about you. You also have the right
to appeal our decision. If you are a minor, your parent or guardian has the right to challenge
data about you.
How to Make a Request for Your Data
To look at data, or request copies of data that the City of Lake Elmo keeps about you, your
minor children, or an individual for whom you have been appointed legal guardian, make a
written request. Make your request for data to the appropriate individual listed in the Data
Practices Contacts document on page ten. You may make your written request by mail using
the data request form on page twelve.
If you choose not use to use the data request form, your written request should include:
1.That you are making a request, under the Data Practices Act (Minnesota
Statutes, Chapter 13), as a data subject, for data about you;
2.Whether you would like to inspect the data, have copies of the data, or both;
3.A clear description of the data you would like to inspect or have copied; and
4.Identifying information that proves you are the data subject, or data subject’s
parent/guardian.
The City of Lake Elmo requires proof of your identity before we can respond to your request
for data. If you are requesting data about your minor child, you must show proof that you
are the minor’s parent. If you are a guardian, you must show legal documentation of your
guardianship. Please see the Standards for Verifying Identity document located on page
thirteen.
How We Respond to a Data Request
Once you make your written request, we will work to process your request. If it is not clear
what data you are requesting, we will ask you for clarification.
If we do not have the data, we will notify you in writing within 10 business days.
If we have the data, but the data are confidential or private data that are not about
Page 10 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
you, we will notify you in writing within 10 business days and state which specific
law says you cannot access the data.
If we have the data, and the data are public or private data about you, we will respond
to your request within 10 business days, by doing one of the following:
1.Arrange a date, time, and place to inspect data, for free, if your request is to look
at the data, or
2.Provide you with copies of the data within 10 business days. You may choose to
pick up your copies, or we will mail or fax them to you. We will provide electronic
copies (such as email or CD-ROM) upon request if we keep the data in electronic
format. Information about copy charges is on page nine.
After we have provided you with access to data about you, we do not have to show you the
data again for six months unless there is a dispute or we collect or create new data about
you. If you do not understand some of the data (technical terminology, abbreviations, or
acronyms), please let us know. We will provide additional explanation.
The Data Practices Act does not require us to create or collect new data in response to a data
request if we do not already have the data, or to provide data in a specific form or
arrangement if we do not keep the data in that form or arrangement. (For example, if the
data you request are on paper only, we are not required to create electronic documents to
respond to your request.) If we agree to create data in response to your request, we will work
with you on the details of your request, including cost and response time. In addition, we
are not required under the Data Practices Act to respond to questions that are not requests
for data.
Page 11 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
CITY OF LAKE ELMO
Data Practices Contacts
Responsible Authority
Julie Johnson, City Clerk
3880 Laverne Avenue, North Lake Elmo, MN 55042
Phone: 651.747.3900
jjohnson@lakeelmo.org
Data Practices Compliance Official
Julie Johnson, City Clerk
3880 Laverne Avenue North, Lake Elmo, MN 55042
Phone: 651.747.3900
jjohnson@lakeelmo.org
Copy Costs – Members of the Public
The City of Lake Elmo charges members of the public for copies of government data. These
charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). Copies
must be paid for prior to receiving.
For 100 or Fewer Paper Copies – 25 Cents per Page
100 or fewer pages of black and white, letter or legal size paper copies cost 25¢ for a one-
sided copy, or 50¢ for a two-sided copy.
Most Other Types of Copies – Actual Cost
The charge for most other types of copies, when a charge is not set by statute or rule, is the
actual cost of searching for and retrieving the data, and making the copies or electronically
transmitting the data (e.g. sending the data by email).
Page 12 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
In determining the actual cost of making copies, we factor in employee time, the cost of the
materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if
any). If your request is for copies of data that we cannot reproduce ourselves, such as
photographs, we will charge you the actual cost we must pay an outside vendor for the
copies.
The cost of employee time to search for data, retrieve data, and make copies will be
calculated at the actual hourly rate of the employee.
Copy Costs - Data Subjects
The City of Lake Elmo charges data subjects for copies of government data. These charges
are authorized under section 13.04, subdivision 3. Copies must be paid for prior to
receiving.
Actual Cost of Making the Copies
In determining the actual cost of making copies, we factor in employee time, the cost of the
materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if
any). If your request is for copies of data that we cannot reproduce ourselves, such as
photographs, we will charge you the actual cost we must pay an outside vendor for the
copies.
The cost of employee time to make copies will be calculated at the actual hourly rate for the
employee.
Page 13 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
City of Lake Elmo
Data Request Form – Members of the Public
Date of request: _____________
I am requesting access to data in the following way:
Note: inspection is free, for copies the City of Lake Elmo charges $0.25 per page for 100 or
fewer one-sided pages of black and white, letter or legal size paper copies cost or 50¢ for a
two-sided copy.
⎕ Inspection ⎕Copies ⎕ Inspection and copies
These are the data I am requesting:
Note: Describe the data you are requesting as specifically as possible. If you need more
space, please use the back of this form.
Contact Information
Name: _______________________________________________________________________
Address: ______________________________________________________________________
Phone number: _______________________ Email address: ____________________________
You do not have to provide any of the above contact information. However, if you want us to
mail you copies of data, we will need some type of contact information. In addition, if we do
not understand your request and need to get clarification from you, without contact
information we will not be able to begin processing your request until you contact us.
Page 14 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
City of Lake Elmo
Data Request Form – Data Subjects Date of request: _____________
To request data as a data subject, you must show a valid state ID, such as a driver’s license,
military ID, or passport as proof of identity.
I am requesting access to data in the following way:
⎕ Inspection ⎕Copies ⎕ Inspection and copies
Note: inspection is free, for copies we charge $0.25 per page for up to 100 pages ($0.50 two
sided up to 50 pages) or employee time, the cost of the materials onto which we are copying
the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data
that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost
we must pay an outside vendor for the copies. The cost of employee time to make copies is
calculated at the actual hourly rate of the employee.
Description of data requested:
Note: Describe the data you are requesting as specifically as possible. If you need more space, please use the
back of this form.
Contact Information
Data subject name______________________________________________________________
Parent/Guardian name (if applicable) _______________________________________________
Address______________________________________________________________________
Phone number_____________________
Email address________________________________
Signature of Data Subject or Parent/Guardian_________________________________________
Staff Verification
Identification provided___________________________________________________________
Page 15 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
Standards for Verifying Identity
The following constitute proof of identity:
An adult individual must provide a valid photo ID, such as
state driver’s license
military ID
passport
Minnesota ID
Minnesota tribal ID
A minor individual must provide a valid photo ID, such as
state driver’s license
military ID
passport
Minnesota ID
Minnesota Tribal ID
Minnesota school ID
The parent or guardian of a minor must provide a valid photo ID and either
a certified copy of the minor’s birth certificate or a certified copy of documents
that establish the parent or guardian’s relationship to the child, such as
court order relating to divorce, separation, custody, foster care
foster care contract
affidavit of parentage
The legal guardian for an individual must provide a valid photo ID and a
certified copy of appropriate documentation of formal or informal appointment
as guardian, such as
court order(s)
valid power of attorney
Note: Individuals who do not exercise their data practices rights in person must provide
either notarized or certified copies of the documents that are required or an affidavit of ID.
CITY OF LAKE ELMO
Page 16 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
NOTICE TO ALL APPLICANTS FOR MUNICIPAL PERMITS, LICENSES,
OR OTHER MUNICIPAL ACTION
1.If you are requesting municipal action on any request for any of the above, you will
be required to furnish certain information about yourself, the project you are
involved in, or other matters pertaining to the application. Some of the information
you are asked to provide is classified by state law as either private or confidential.
Private data is information which generally cannot be given to the public but can be
given to the subject of the data. Confidential data is information which generally
cannot be given to either the public or the subject of the data.
2.The purpose of this information is to enable the City of Lake Elmo or other
government agencies to evaluate relevant factors in considering your request. You
are not legally required to provide this information. If you do not provide the
requested information, the City may not act upon your request.
3.The information you supply will be public and available to any entity requesting to
inspect the information.
DATA PRACTICES ADVISORY
TENNESSEN WARNING
REQUIRED BY MINNESOTA STATUTES CHAPTER 13.04
BY _______________________________________________
COMPANY/TITLE: ________________________________
___________________________________________________
Page 17 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
NON-PUBLIC DATA MAINTAINED BY CITY (EXHIBIT A)
1.Personnel Data (Private)Minn. Stat. §13.43
All data on all individuals who are or were an employee, an applicant for employment,
volunteer, independent contractor, or member or applicant for advisory board or
commission is private, except the following which is public:
Name
E m p l o y e e i d e n t i f i c a t i o n n u m b e r ( n o t t h e e m p l o y e e ' s S o c i a l S e c u r i t y
n u m b e r )
Actual gross salary
Contract fees
Actual gross pension
Value and nature of employer paid fringe benefits
Basis for and amount of added remuneration, including expense
reimbursement
Job description, job title and bargaining unit
Education and training background
Relevant test scores and rank on eligible list
Previous work experience
Date of first and last employment
Veteran status
The existence and status (but not nature) of any complaints or charges against
the employee, regardless of whether the complaint or charge resulted in
discipline
Final disposition of any disciplinary action, together with specific reasons for
the action and data documenting the basis of the action, excluding data that
would identify confidential sources who are employees of the city
Terms of any agreement settling any dispute arising from the employment
relationship, including a “buyout” agreement
Work availability
Work location
Work telephone number
Honors and awards received
Page 18 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
Payroll time sheets or other comparable data that are only used to account for
employee’s work time for payroll purposes, except to the extend that release
of time sheet data would reveal the employee’s reasons for the use of sick or
other medical leave or other non-public data
Names and addresses of applicants for and members of an advisory board or
commission
Name, after being certified as eligible for appointment to a vacancy or when
considered a finalist for a position of public employment (which occurs when
the person has been selected to be interviewed by the appointing authority)
If it is necessary to protect an employee from harm to self or to protect another person who
may be harmed by the employee, information that is relevant to the safety concerns may be
released to (1) the person who may be harmed or to the person’s attorney when relevant to
obtaining a restraining order, (2) a pre-petition screening team in the commitment process,
or (3) a court, law enforcement agency or prosecuting agency.
All other data is private but may be released pursuant to a court order. Data pertaining to an
employee’s dependents are private data on individuals.
2.Property Complaint Data (confidential)Minn. Stat. §13.44
The identities of individuals who register complaints concerning violations of state laws or
local ordinances concerning the use of real property.
3.Security Information (Private)Minn. Stat. §13.37
Data which if disclosed would be likely to substantially jeopardize the security of
information, possessions, individuals or property against theft, tampering, improper use,
attempted escape, illegal disclosure, trespass, or physical injury. This includes crime
prevention block maps and lists of volunteers who participate in community crime
prevention programs and their home addresses and telephone numbers, but these may be
disseminated to other volunteers participating in crime prevention programs. This also
includes interior sketches, photos, or plans of buildings where detailed information about
alarm systems or similar issues could jeopardize security.
4.Sealed bids (Non-public)Minn. Stat. §13.37
Sealed bids, including the number of bids received, prior to opening.
Page 19 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
5.Trade Secret Information (Non-public)Minn. Stat. §13.37
Government data, including a formula, pattern, compilation, program, device, method,
technique or process (1) that was supplied by the City, (2) that is the subject of efforts by the
City that are reasonable under the circumstances to maintain its secrecy, and (3) that derives
independent economic value, actual or potential, from not being generally known to, and not
being readily ascertainable by proper means by, other persons who can obtain economic
value from its disclosure or use.
6.Examination Data Minn. Stat. §13.34
Completed versions of personnel and licensing examinations are private, unless the
Responsible Authority determines that they should be confidential because access would
compromise the objectivity, fairness, or integrity of the examination process.
7.Elected Officials Correspondence (Private)Minn. Stat. §13.601
Correspondence between individuals and elected officials, but either may make it public.
8.Federal Contracts Data (Non-public)Minn. Stat. §13.35
T o t h e e x t e n t t h a t a f e d e r a l a g e n c y r e q u i r e s i t a s a c o n d i t i o n f o r c o n t r a c t i n g w i t h t h e
c i t y , a l l g o v e r n m e n t d a t a c o l l e c t e d a n d m a i n t a i n e d b y t h e c i t y i s c l a s s i f i e d a s p r i v a t e
o r n o n p u b l i c d e p e n d i n g o n w h e t h e r t h e d a t a a r e d a t a o n i n d i v i d u a l s o r d a t a n o t o n
i n d i v i d u a l s .
9.Civil Investigative Data Minn. Stat. §13.39
Data collected as part of an active investigation undertaken to commence or defend pending
civil litigation, or which are retained in anticipation of pending civil litigation is confidential,
except that a complainant’s statement is private.
10.Appraisal Data (Confidential or Non-public)Minn. Stat. §13.44
a. Estimated or appraised values of individual parcels of real property that are made
by personnel of the city or by independent appraisers acting for the city for the
purpose of selling or acquiring land through purchase or condemnation are
classified as confidential data on individuals or protected nonpublic data.
Page 20 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
b. A p p r a i s e d v a l u e s o f i n d i v i d u a l p a r c e l s o f r e a l p r o p e r t y t h a t a r e m a d e b y
a p p r a i s e r s w o r k i n g f o r f e e o w n e r s o r c o n t r a c t p u r c h a s e r s w h o h a v e r e c e i v e d
a n o f f e r t o p u r c h a s e t h e i r p r o p e r t y f r o m t h e c i t y a r e c l a s s i f i e d a s p r i v a t e d a t a
o n i n d i v i d u a l s o r n o n p u b l i c d a t a .
T h e d a t a b e c o m e p u b l i c u p o n t h e o c c u r r e n c e o f a n y o f t h e f o l l o w i n g :
T h e d a t a a r e s u b m i t t e d t o a c o u r t - a p p o i n t e d c o n d e m n a t i o n c o m m i s s i o n e r ;
T h e d a t a a r e p r e s e n t e d i n c o u r t i n c o n d e m n a t i o n p r o c e e d i n g s ; o r
T h e n e g o t i a t i n g p a r t i e s e n t e r i n t o a n a g r e e m e n t f o r t h e p u r c h a s e a n d s a l e o f t h e
p r o p e r t y .
1 1 . P e r s o n a l a n d i n t a n g i b l e p r o p e r t y ; a p p r a i s a l d a t a ( N o n - p u b l i c )
Minn. Stat. §13.44
P r e l i m i n a r y a n d f i n a l m a r k e t v a l u e a p p r a i s a l s , w h i c h a r e m a d e b y p e r s o n n e l o f t h e c i t y
o r b y a n i n d e p e n d e n t a p p r a i s e r a c t i n g o n b e h a l f o f t h e c i t y , o f p e r s o n a l a n d i n t a n g i b l e
p r o p e r t y o w n e d b y t h e c i t y a r e c l a s s i f i e d a s n o n p u b l i c d a t a n o t o n i n d i v i d u a l s u n t i l
e i t h e r ( 1 ) a p u r c h a s e a g r e e m e n t i s e n t e r e d i n t o ; o r ( 2 ) t h e p a r t i e s n e g o t i a t i n g t h e
t r a n s a c t i o n e x c h a n g e a p p r a i s a l s .
12.Social Security numbers (Private)Minn. Stat. §13.355
T h e S o c i a l S e c u r i t y n u m b e r s o f i n d i v i d u a l s , w h e t h e r p r o v i d e d i n w h o l e o r i n p a r t ,
c o l l e c t e d o r m a i n t a i n e d b y a g o v e r n m e n t e n t i t y a r e p r i v a t e d a t a o n i n d i v i d u a l s , e x c e p t
t o t h e e x t e n t t h a t a c c e s s t o t h e S o c i a l S e c u r i t y n u m b e r i s s p e c i f i c a l l y a u t h o r i z e d b y l a w .
13.Recreation/Social Programs Data (Private)Minn. Stat. §13.57
People enrolling in recreational or other social programs: name, address, telephone number,
any other data that identifies the individual, and any data which describes the health or
medical condition of the individual, family relationships, living arrangements, and opinions
as to the emotional makeup or behavior of an individual.
14.Planning Survey Data (Private/Non-public)Minn. Stat. §13.43
The following data collected in surveys of individuals conducted by the city for the purpose
of planning, development and redevelopment are classified as private or nonpublic: names
Page 21 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
and addresses of individuals and the legal descriptions of property owned by the individuals,
and the commercial use of the property to the extent disclosure of the use would identify a
particular business.
15.City Attorney Records Minn. Stat. §13.30
The use, collection, storage, and dissemination of data by the city attorney are governed by
statues, rules, and professional standards concerning discovery, production of documents,
introduction of evidence, and professional responsibility. Data which is the subject of
attorney-client privilege is confidential. Data which is the subject of the “work product”
privilege is confidential.
16.Electronic Access Data Minn. Stat. §13.15
Data created, collected, or maintained about a person's access to a city computer for the
purpose of gaining access to data or information, transferring data or information are private
data on individuals or nonpublic data.
1 7 . S e r v i c e C o o p e r a t i v e s C l a i m s D a t a Minn. Stat. §13.43
C l a i m s e x p e r i e n c e a n d a l l r e l a t e d i n f o r m a t i o n r e c e i v e d f r o m c a r r i e r s a n d c l a i m s
a d m i n i s t r a t o r s p a r t i c i p a t i n g i n a g r o u p h e a l t h o r d e n t a l p l a n , i n c l u d i n g a n y l o n g - t e r m
d i s a b i l i t y p l a n , o f f e r e d t h r o u g h t h e M i n n e s o t a s e r v i c e c o o p e r a t i v e s t o t h e c i t y , a n d
s u r v e y i n f o r m a t i o n c o l l e c t e d f r o m e m p l o y e e s a n d e m p l o y e r s p a r t i c i p a t i n g i n t h e s e
p l a n s a n d p r o g r a m s , e x c e p t w h e n t h e e x e c u t i v e d i r e c t o r o f a M i n n e s o t a s e r v i c e
c o o p e r a t i v e d e t e r m i n e s t h a t r e l e a s e o f t h e d a t a w i l l n o t b e d e t r i m e n t a l t o t h e p l a n o r
p r o g r a m , a r e c l a s s i f i e d a s n o n p u b l i c d a t a n o t o n i n d i v i d u a l s .
Consent to Release – Request from a Government Entity
Explanation of Your Rights
You have the right to choose what data we release. This means you can let us release all of
the data, some of the data, or none of the data listed on this form. Before you give us
permission to release the data, we encourage you to review the data listed on this form. You
have the right to let us release the data to all, some, or none of the persons or entities listed
on this form. This means you can choose which entities or persons may receive the data and
what data they may receive.
Page 22 of 22
C i t y o f L a k e E l m o D a t a P r a c t i c e s P o l i c y 2026
You have the right to ask us to explain the consequences for giving your permission to release
the data. You may withdraw your permission at any time. Withdrawing your permission
will not affect the data that we have already released because we had your permission to
release the data.
If you have a question about anything on this form, or would like additional information or
explanation, please contact Julie Johnson, City Clerk, 3880 Laverne Avenue North, Lake Elmo,
Minnesota 55042; 651-747-3900 or jjohnson@lakeelmo.org, before signing.
I, ____________________________________, give my permission for the City of Lake Elmo to release
data about me to ________________________________ as described on this form. I understand that
my decision to allow release of the data to _________________________________________ is voluntary.
1)The specific data that the City of Lake Elmo may release:
___________________________________________________________________________________________.
2) I understand the City of Lake Elmo wants to release the data for this reason:
_________________________________________________________________________________________________.
3) I understand that although the data are classified as private at the City of Lake Elmo,
the classification/treatment of the data at ___________________________ depends on laws or
policies that apply to _____________________________. This authorization to release the data
expires on _______________________________________________.
Individual data subject’s signature _____________________________________________________
Date______________
Parent/guardian’s signature [if necessary] _________________________________________________
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: Mayor and Councilmembers
FROM: Jennifer Doyle, Administrative Services Director
AGENDA ITEM: Pay Equity
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City is required to submit a Pay Equity Report to the State of Minnesota every three years. The
purpose of this report is to ensure equitable pay for jobs of comparable worth, using job evaluation
systems to compare female-dominated roles to male-dominated roles ensuring fair compensation, and
increasing transparency. A job is considered female or male dominate by the number of males or females
in like rated positions at the employer. This report requires review and approval of the governing body
prior to submission.
ISSUE BEFORE COUNCIL:
Should the Council approve the Pay Equity Report?
PROPOSAL DETAILS/ANALYSIS:
The Council is asked to approve the attached Pay Equity Report for submission to the State of Minnesota.
The current report was prepared using data and analysis from the SAFE job classification and
compensation study. The purpose of the reporting is for the City to analyze its pay structure for evidence
of inequities and to report the information to the Department of Management and Budget. The current
report has been entered into the state’s online pay equity reporting site and has been found that the City
is in compliance by passing the “T-Test” and Salary Range portions of the reporting.
FISCAL IMPACT:
None.
RECOMMENDATION: (if pulled from Consent)
“Motion to approve the Pay Equity Report”
ATTACHMENTS:
• Pay Equity Compliance Report
STAFF REPORT
DATE:January 6, 2026
CONSENT
TO: Mayor and Councilmembers
FROM: Dustin Kalis, Fire Chief
ITEM: Donation to the Fire Department from Mark and Tina Wiens
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth
BACKGROUND:
State statute requires that cities accept donations via resolution.
ISSUE BEFORE COUNCIL:
Should Council accept the donation of $100.00?
PROPOSAL:
Mark and Tina Wiens presented the City with a donation of $100.00 for the Lake Elmo Fire
Department. Included in your packet for acceptance as part of the Consent Agenda is a resolution
for the Council to officially accept the donation.
FISCAL IMPACT:
There is no impact to the 2025 budget as these funds were not anticipated.
OPTIONS:
1)Approve Resolution
2)Amend and then Approve Resolution
3)Do not accept the donation
RECOMMENDATION:
Motion to approve Resolution
ATTACHMENTS:
Resolution 2026-006
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-006
A RESOLUTION ACCEPTING DONATED FUNDS FROM
MARK AND TINA WIENS
WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City
be accepted by resolution of the City Council; and
WHEREAS, Mark and Tina Wiens had proposed contributing $100.00 to the
Lake Elmo Fire Department; and
WHEREAS, the City Council of the City of Lake Elmo agrees that said
contribution would be of benefit to the citizens of Lake Elmo; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of
$100.00 from Mark and Tina Wiens on behalf of the citizens of Lake Elmo.
APPROVED by the Lake Elmo City Council on this 6th day of January, 2026.
By: __________________________
Charles Cadenhead
Mayor
ATTEST:
________________________________
City Clerk
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Designate Official Newspaper of Record
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
Pursuant to Minn. State Statute § 412.831, the City Council is to select an official newspaper of
record for legal publications. From a financial and timeliness perspective, City Staff has had an
effective working relationship with the Stillwater Gazette as its official newspaper for the past
several years. The Stillwater Gazette meets all statutory requirements for legal publications, has a
reasonable publication schedule/deadline for submission, and its rates for publication are very
competitive.
ISSUE BEFORE COUNCIL:
What newspaper should the City use for official publications?
PROPOSAL:
The City Council is asked to select an official newspaper.
RECOMMENDATION:
The City Council is respectfully requested to designate Stillwater Gazette as the City’s official
newspaper of record for 2026. The Stillwater Gazette publishes weekly and is readily available to
residents, therefore staff recommends choosing the Stillwater Gazette. As part of its consent
agenda, no specific motion is required. Should council choose to remove this item from its consent
agenda, the recommended motion for this action is as follows:
“Move to adopt Resolution 2026-002 designating the Stillwater Gazette as the official
newspaper of record for 2026.”
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-002
A RESOLUTION DESIGNATING THE STILLWATER GAZETTE AS THE CITY’S OFFICIAL
NEWSPAPER
WHEREAS, Minnesota Statutes Section 412.831 states that a city council shall annually
at its first meeting of the year, designate a local newspaper of general circulation in the city as its
official newspaper for the publication of ordinances and other matters that are required by law and
deemed advisable by the council to be published; and
WHEREAS, the Stillwater Gazette is a newspaper of general circulation in the City and
the City wishes to designate it as its official newspaper.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve
the following:
That the City’s official newspaper is the Stillwater Gazette.
This resolution was adopted by the City Council of the City of Lake Elmo on this 6th day of
January, 2026.
_____________________________
Charles Cadenhead, Mayor
ATTEST:
___________________________
City Clerk
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: City Council
FROM: Dustin Kalis, Fire Chief
AGENDA ITEM: Purchase CIP Project F-011 – Utility Terrain Vehicle 1 Replacement
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND:
The Fire Department is requesting to purchase one new replacement utility terrain vehicle
(UTV), trailer and equipment as part of the department’s vehicle replacement program. The 2026
– 2035 Capital Improvement Plan included the replacement of UTV 1 in 2026. This purchase
will replace our current UTV 1, which was acquired in 2008. This project was initially presented
to council during the budget workshop on July 8, 2025.
The Fire Department is also seeking approval to utilize the Sourcewell Cooperative Purchasing
Program for this purchase. This cooperative purchasing program allows the City of Lake Elmo
purchasing opportunities at a reduced cost avoiding the formal bidding process. This allows the
fire department to work directly with a specific manufacturer to ensure we are purchasing the
best apparatus that will meet the needs and demands of the fire department while assuring
financial value. This process is compliant with Minnesota State Statutes and the City of Lake
Elmo Purchasing Policy. Cooperative purchasing programs have been used for the previous
purchases of Ladder 1, Rescue 1, Tender 1, Engine 1 and Tender 2.
The department will purchase this UTV from Polaris, Inc of Minnesota. By choosing Polaris, we
are able to directly work with the manufacturer to ensure the building of this utility vehicle meets
the needs and demands of the department through a designed specification that properly accounts
for crew, skid unit and rescue payloads while maintaining a fully capable and operable vehicle.
This vehicle will include an installed QTAC Fire and Rescue Skid, providing both fire
suppression and patient transport capabilities in a single unit.
ISSUE BEFORE COUNCIL:
Whether or not to authorize the City Administrator to enter a contract for replacement of UTV 1
as structured with Polaris, Inc, utilizing Sourcewell cooperative purchasing program as well as
the associated equipment and equipment mounting costs not to exceed $75,000.
PROPOSAL DETAILS/ANALYSIS:
The fire department replaces vehicles on a rotating basis based on each individual vehicle’s need.
The UTV 1 replacement will be utilized by all Fire Department staff to respond to emergency
incidents 24 hours a day 365 days per year to provide crew response, firefighter safety, support on
emergency incidents, and prevention efforts. This equipment is especially critical for utilization
within our parks, trail systems and for off-road fire suppression needs.
FISCAL IMPACT:
This project is budgeted in the fire department’s 2026 CIP, for the amount of $75,000.
Polaris Ranger Crew XD 1500: $ 42,769.88
Equipment, loose tools and installation: $23,442.12
Tandem Axle Utility Trailer: $8238.00
Graphics: $550.00
CIP Project F-011 – Utility Terrain Vehicle 1 Replacement Project Total: $75,000
Estimated Sale Price of 2008 Polaris UTV 6x6, including tracks: $7,000
OPTIONS:
1) Approve the purchase of one new Utility Terrain Vehicle, trailer and equipment.
2) Deny purchase.
RECOMMENDATION:
Motion: “To approve purchase of 2026 CIP Project, F-011 Utility Terrain Vehicle 1
Replacement, from Polaris Sales Inc., as well as the associated equipment and trailer at a total
project cost not to exceed $75,000 and declare the 2008 Polaris UTV 6x6, including tracks as
retired equipment and approve the sale of Retired Equipment as detailed in the City’s
Purchasing Policy upon delivery of new vehicle.”
ATTACHMENTS:
1.Polaris / Sourcewell Pricing Purchase Order (Contract # 091024-PSI)
QUOTE
Polaris Sales Inc., Medina, MN 55340
gov.info@polaris.com
Phone: 866-468-7783
www.polaris.com/gov
MIKE SCHWARZName:
Email:mschwarz@lakeelmo.gov
6513667576Phone:
Fax:
Cage:
Tax ID#:
3FP69
123399383
41-1921490
Duns#:
Customer#:
Lake Elmo Fire Department
3880 Laverne Ave N
Lake Elmo, MN 55042
Ship To:
Bill To:Lake Elmo Fire Department
3880 Laverne Ave N
Lake Elmo, MN 55042
Freight Delivery Terms Payment
Terms
Payment
Methods
FOB Origin
US Continental (CONUS) Only 180 Days Prepay - Other
Visa
Mastercard
Wire Check
Item #QTY Description MSRP Discount
Price
Extended Install Amount
R26X6L1RBJ 1 RANGER Crew XD 1500
NorthStar Premium - Super
Graphite Smoke - 50 State
$44,999.00 $42,769.88 $42,769.88 $0.00
2889862 1 XD Door Mount Sideview
Mirrors
$179.99 $154.15 $154.15 $37.50
2889767 1 XD Auxiliary Lights for
Front Brushguard
$399.99 $342.56 $342.56 $150.00
2891007 1 K-WH/TR -15 -OL -AD -
TREKKER -32
$1,899.99 $1,627.20 $1,627.20 $150.00
2889666 1 XD Rear Headache Rack $524.99 $449.61 $449.61 $75.00
2891418 1 QTAC Fire and Rescue Skid
6 HP (req. installation
package)
$8,495.00 $8,302.42 $8,302.42 $0.00
2891472 1 XD 1500 NorthStar
Installation Package
$600.00 $513.85 $513.85 $187.50
Contact Information
SourcewellContract Name:
Contract #:
Expiration Date:11/13/2028
091024-PSI
Quote Number:QUO-68105-V3L0Q0
Revision #:2
Date:11/17/2025 11:49 AM
12/17/2025Quote Expires:
Quote: Page 1 of 2
QUOTE
Polaris Sales Inc., Medina, MN 55340
gov.info@polaris.com
Phone: 866-468-7783
www.polaris.com/gov
Freight Delivery Terms Payment
Terms
Payment
Methods
FOB Origin
US Continental (CONUS) Only 180 Days Prepay - Other
Visa
Mastercard
Wire Check
Item #QTY Description MSRP Discount
Price
Extended Install Amount
2891328 1 Action - XD 1500 Deluxe
Emergency Light Kit
$9,476.99 $8,116.31 $8,116.31 $0.00
Comments:Note: Color quoted is Super Graphite
Vehicle model year and color are subject to change dependent upon delivery date.
SUBTOTAL $62,275.98
INSTALL*$600.00
FREIGHT $2,000.00
TAX $0.00
TOTAL $64,875.98
Acceptance and Payment Information
If you would like to submit payment via credit card, please call (866) 468-7783 to process payment during our
hours of operation from 8:30 AM to 4:30 PM CST Monday through Friday. We accept Visa, Mastercard &
American Express.
To accept the above quotation, please provide a purchase order via email (gov.info@polaris.com) and
include the following:
•Bill to Address
•Billing Phone Number
•Ship to Address
•Point of Contact for Delivery
•Point of Contact E-Mail
•Point of Contact Phone
•Quote Number
•Alternate Point of Contact (Required)
•Do you have a loading dock, ramps, or forklift for offloading
•Tax exempt form for state we are shipping (or inform if taxable)
Quote: Page 2 of 2
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: City Council
FROM: Chad Isakson, Assistant City Engineer
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 8 (Final) for the
Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Adam Swanepoel, Public Works Assistant Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: A-1 Excavating was awarded a construction contract on April 2, 2024 to complete the
Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements. Construction is complete.
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request
No. 8 (Final) for the Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements project?
PROPOSAL DETAILS/ANALYSIS: A-1 Excavating has submitted Partial Pay Request No. 8 (Final) in
the amount of $140,865.33. The Project Engineer has prepared a Certificate of Completion indicating that
all work is completed, including all punch list items, and is recommending the acceptance of the
improvements and release of final retainage. Project acceptance will initiate the one-year warranty period
for the improvements. The one-year warranty will begin on January 6, 2026 and will be extended through
January 6, 2027.
FISCAL IMPACT: None. Final payment is being recommended within the authorized project scope and
budget. The final total project cost is projected to be $2,923,800 of which $1,780,600 is related to public
water improvements, $1,143,200 is public street improvements and $0 is private water connection and well
sealing costs. The project is being paid through the MPCA Grant (3M Settlement funds) and comes in under
the authorized grant amount of $3,140,000. The amounts reported above include contingency funds for
professional services that will be needed to update system maps, and conduct warranty inspections.
RECOMMENDATION: Staff is recommending that the City Council, as a part of the Consent Agenda,
accept the improvements and approve Pay Request No. 8 (Final) for the Stillwater Boulevard (CSAH 14)
Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion
for the action is as follows:
Motion to accept the improvements and approve Pay Request No. 8 (Final) in the amount of
$140,865.33 to A-1 Excavating for the Stillwater Boulevard (CSAH 14) Trunk Watermain
Improvements Project.
ATTACHMENTS:
1. Partial Pay Estimate No. 8 (Final).
2. Certificate of Completion.
PARTIAL PAY ESTIMATE NO.8 (FINAL)
STILLWATER BOULEVARD TRUNK WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2023.113
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
BASE BID
1 LS 1 $111,300.00 $111,300.00 0.00 $0.00 1.00 $111,300.00
2 EA 7 $400.00 $2,800.00 0.00 $0.00 13.00 $5,200.00
3 EA 8 $200.00 $1,600.00 0.00 $0.00 14.00 $2,800.00
4 ACRE 2.5 $16,750.00 $41,875.00 0.00 $0.00 3.60 $60,300.00
5 EA 2 $600.00 $1,200.00 0.00 $0.00 2.00 $1,200.00
6 EA 7 $200.00 $1,400.00 0.00 $0.00 7.00 $1,400.00
7 EA 3 $200.00 $600.00 0.00 $0.00 3.00 $600.00
8 EA 2 $300.00 $600.00 0.00 $0.00 2.00 $600.00
9 EA 1 $60.00 $60.00 0.00 $0.00 1.00 $60.00
10 EA 3 $60.00 $180.00 0.00 $0.00 3.00 $180.00
11 EA 17 $60.00 $1,020.00 0.00 $0.00 19.00 $1,140.00
12 LF 1020 $2.00 $2,040.00 0.00 $0.00 809.00 $1,618.00
13 LF 60 $14.00 $840.00 0.00 $0.00 60.00 $840.00
14 LF 1705 $4.00 $6,820.00 0.00 $0.00 1,705.00 $6,820.00
15 LF 780 $15.00 $11,700.00 0.00 $0.00 436.00 $6,540.00
16 SY 575 $8.00 $4,600.00 0.00 $0.00 815.00 $6,520.00
17 SY 7667 $6.00 $46,002.00 0.00 $0.00 7,667.00 $46,002.00
18 SY 360 $16.00 $5,760.00 0.00 $0.00 135.00 $2,160.00
19 CY 600 $30.00 $18,000.00 186.00 $5,580.00 539.00 $16,170.00
20 CY 5743 $18.00 $103,374.00 0.00 $0.00 5,743.00 $103,374.00
21 CY 5600 $19.00 $106,400.00 0.00 $0.00 5,600.00 $106,400.00
22 SY 2000 $4.00 $8,000.00 0.00 $0.00 235.00 $940.00
23 HR 50 $160.00 $8,000.00 0.00 $0.00 21.00 $3,360.00
24 MGAL 100 $75.00 $7,500.00 0.00 $0.00 83.00 $6,225.00
25 TON 150 $20.00 $3,000.00 0.00 $0.00 0.00 $0.00
26 TON 30 $55.00 $1,650.00 0.00 $0.00 91.81 $5,049.55
27 CY 1867 $40.00 $74,680.00 0.00 $0.00 1,867.00 $74,680.00
28 RDST 34.5 $250.00 $8,625.00 0.00 $0.00 34.50 $8,625.00
29 GAL 530 $3.50 $1,855.00 0.00 $0.00 400.00 $1,400.00
30 TON 125 $152.00 $19,000.00 0.00 $0.00 205.86 $31,290.72
31 TON 615 $97.00 $59,655.00 0.00 $0.00 644.78 $62,543.66
32 TON 815 $88.00 $71,720.00 0.00 $0.00 692.83 $60,969.04
33 TON 60 $193.00 $11,580.00 0.00 $0.00 0.00 $0.00
34 TON 50 $115.00 $5,750.00 0.00 $0.00 0.00 $0.00
35 TON 50 $126.00 $6,300.00 0.00 $0.00 0.00 $0.00
36 TON 250 $13.00 $3,250.00 0.00 $0.00 292.15 $3,797.95
37 EA 8 $1,100.00 $8,800.00 0.00 $0.00 8.00 $8,800.00
38 EA 22 $360.00 $7,920.00 0.00 $0.00 4.00 $1,440.00
39 EA 2 $460.00 $920.00 0.00 $0.00 10.00 $4,600.00
40 EA 5 $500.00 $2,500.00 0.00 $0.00 5.00 $2,500.00
41 LF 700 $30.00 $21,000.00 0.00 $0.00 700.00 $21,000.00
42 EA 8 $400.00 $3,200.00 0.00 $0.00 8.00 $3,200.00
43 SY 25 $40.00 $1,000.00 0.00 $0.00 7.10 $284.00
44 LF 184 $104.00 $19,136.00 0.00 $0.00 184.00 $19,136.00
45 LF 380 $56.00 $21,280.00 0.00 $0.00 70.00 $3,920.00
46 LF 60 $75.00 $4,500.00 0.00 $0.00 150.00 $11,250.00
47 LF 232 $4.00 $928.00 232.00 $928.00 232.00 $928.00
48 LB 4245 $12.00 $50,940.00 108.00 $1,296.00 3,929.00 $47,148.00
49 LS 1 $3,000.00 $3,000.00 0.00 $0.00 1.00 $3,000.00
50 EA 12 $195.00 $2,340.00 0.00 $0.00 12.00 $2,340.00
51 EA 3 $825.00 $2,475.00 0.00 $0.00 3.00 $2,475.00
52 EA 11 $520.00 $5,720.00 0.00 $0.00 11.00 $5,720.00
53 EA 3 $1,060.00 $3,180.00 0.00 $0.00 3.00 $3,180.00
54 EA 6 $2,300.00 $13,800.00 0.00 $0.00 6.00 $13,800.00
55 EA 5 $150.00 $750.00 0.00 $0.00 5.00 $750.00
56 EA 16 $6,900.00 $110,400.00 0.00 $0.00 13.00 $89,700.00
57 EA 3 $200.00 $600.00 0.00 $0.00 3.00 $600.00
58 EA 1 $1,780.00 $1,780.00 0.00 $0.00 1.00 $1,780.00
59 EA 17 $2,085.00 $35,445.00 0.00 $0.00 14.00 $29,190.00
60 EA 9 $5,100.00 $45,900.00 0.00 $0.00 9.00 $45,900.00
61 EA 14 $1,880.00 $26,320.00 0.00 $0.00 10.00 $18,800.00
62 LF 385 $48.00 $18,480.00 0.00 $0.00 454.00 $21,792.00
63 LF 230 $45.00 $10,350.00 0.00 $0.00 268.00 $12,060.00
64 LF 5 $1,300.00 $6,500.00 0.00 $0.00 1.00 $1,300.00
65 LF 15 $82.00 $1,230.00 0.00 $0.00 8.00 $656.00
REMOVE CONCRETE CURB AND GUTTER
REMOVE WATER MAIN
REMOVE SEWER PIPE (STORM OR CULVERTS)
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SALVAGE SIGN SPECIAL
SALVAGE SIGN
SAWING BITUMINOUS PAVEMENT
15" CS PIPE APRON
TYPE SP 12.5 NON WEAR COURSE MIX (3;C) - STILLWATER LN
TYPE SP 12.5 WEAR COURSE MIX (3;B) - STILLWATER BLVD SHOULDER
TYPE SP 12.5 NON WEAR COURSE MIX (3;B) - STILLWATER BLVD TURN LN
TYPE SP 12.5 WEAR COURSE MIX (3;C) - STILLWATER BLVD TURN LN
PIPE FOUNDATION ROCK
15" RC PIPE APRON
1.5" WATER SERVICE PIPE
HYDRANT EXTENSION
4" WATER MAIN DUCTILE IRON CL 52 (POLY ENCASED)
4" PVC PERF. EDGE DRAIN W/ BACKFILL & WRAP
CLEAN AND TELEVISE STORM SEWER
DRAINTILE CLEANOUT
2" RIGID INSULATION
CLEARING
GRUBBING
CLEARING & GRUBBING
REMOVE CATCH BASIN
REMOVE WOODEN BOLLARD
REMOVE GATE VALVE & BOX
REMOVE HYDRANT
REMOVE SIGN SPECIAL
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
MOBILIZATION
15" RC PIPE SEWER (CLASS V)
15" CS PIPE SEWER (DRIVEWAY CULVERTS)
REMOVE ROADWAY PAVEMENT - STILLWATER LN (P)
REMOVE ROADWAY PAVEMENT - STILLWATER BLVD (CSAH 14)
SUBGRADE CORRECTION (EV) (INCLUDES SELECT GRANULAR BORROW - MOD 5%)
COMMON EXCAVATION (EV) (P)
SELECT GRANULAR BORROW MOD 5% (CV) (P)
1" WATER SERIVCE PIPE
18" CS PIPE SEWER
DUCTILE IRON FITTINGS
TEMPORARY WATER SERVICE
1" CORPORATION STOP
1.5" CORPORATION STOP
1" CURB STOP & BOX
1.5" CURB STOP & BOX
CONNECT TO EXISTING WATER MAIN
CONNECT TO EXISTING WATER SERVICE
HYDRANT
ADJUST GATE VALVE BOX
4" GATE VALVE & BOX
6" GATE VALVE & BOX
12" GATE VALVE & BOX
14" HDPE TO 12" DIP POLY CAM ADAPTOR
4" PRECAST CONCRETE HEADWALL
18" CS PIPE APRON
AGGREGATE BASE CLASS 6 (CV) (P) (STILLWATER LN)
SUBGRADE PREPARATION
BITUMINOUS MATERIAL FOR TACK COAT
TYPE SP 9.5 WEARING COURSE MIX (2;B) - DRIVEWAYS
TYPE SP 9.5 WEARING COURSE MIX (3;C) - STILLWATER LN
GEOTEXTILE FABRIC TYPE 5
STREET SWEEPER (WITH PICKUP BROOM)
WATER FOR DUST CONTROL
AGGREGATE BASE CLASS 5 (STILLWATER BLVD/CSAH 14)
AGGREGATE BASE CLASS 1 (MODIFIED) - SHOULDER
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
66 LF 230 $73.00 $16,790.00 0.00 $0.00 261.00 $19,053.00
67 LF 5010 $109.00 $546,090.00 0.00 $0.00 4,881.00 $532,029.00
68 LF 3320 $104.00 $345,280.00 0.00 $0.00 3,474.00 $361,296.00
69 EA 4 $200.00 $800.00 0.00 $0.00 4.00 $800.00
70 EA 3 $325.00 $975.00 0.00 $0.00 0.00 $0.00
71 CY 10 $120.00 $1,200.00 0.00 $0.00 0.00 $0.00
72 SF 160 $11.00 $1,760.00 0.00 $0.00 166.00 $1,826.00
73 LF 6350 $12.50 $79,375.00 0.00 $0.00 6,403.00 $80,037.50
74 EA 12 $250.00 $3,000.00 0.00 $0.00 12.00 $3,000.00
75 EA 1 $110.00 $110.00 0.00 $0.00 1.00 $110.00
76 EA 11 $860.00 $9,460.00 0.00 $0.00 13.00 $11,180.00
77 EA 3 $160.00 $480.00 0.00 $0.00 3.00 $480.00
78 EA 1 $1,300.00 $1,300.00 0.00 $0.00 1.00 $1,300.00
79 SF 59.5 $120.00 $7,140.00 0.00 $0.00 59.50 $7,140.00
80 SY 9200 $1.75 $16,100.00 1,309.00 $2,290.75 3,135.00 $5,486.25
81 LS 1 $108,800.00 $108,800.00 0.00 $0.00 1.00 $108,800.00
82 LF 6300 $1.50 $9,450.00 0.00 $0.00 3,723.00 $5,584.50
83 LF 3500 $2.80 $9,800.00 0.00 $0.00 270.00 $756.00
84 CY 1500 $48.00 $72,000.00 258.50 $12,408.00 1,441.00 $69,168.00
85 ACRE 2.8 $1,095.00 $3,066.00 1.10 $1,204.50 4.37 $4,785.15
86 ACRE 0.3 $2,200.00 $660.00 0.00 $0.00 0.20 $440.00
87 ACRE 0.2 $3,200.00 $640.00 0.00 $0.00 0.00 $0.00
88 ACRE 0.3 $3,200.00 $960.00 0.00 $0.00 0.20 $640.00
89 LB 5000 $1.50 $7,500.00 0.00 $0.00 12,845.00 $19,267.50
90 SY 1500 $16.00 $24,000.00 0.00 $0.00 1,021.00 $16,336.00
91 LF 400 $6.00 $2,400.00 0.00 $0.00 0.00 $0.00
92 SF 16 $95.00 $1,520.00 0.00 $0.00 0.00 $0.00
$2,459,786.00 $23,707.25 $2,366,868.82
COMPENSATING CHANGE ORDER NO. 1
CO 1-1 LS 1 -$92,917.18 -$92,917.18 0.00 $0.00 0.00 $0.00
-$92,917.18 $0.00 $0.00
TOTALS: BASE CONTRACT + CHANGE ORDERS $2,366,868.82 $23,707.25 $2,366,868.82
COMPENSATING CHANGE ORDER
CHANGE ORDER NO. 1 - TOTAL
BASE BID TOTALS
6" WATER MAIN DUCTILE IRON CL 52 (POLY ENCASED)
4" CONCRETE SPLASH PAD
24" CONCRETE RIBBON CURB
SALVAGE & INSTALL MAILBOX ASSEMBLY
INSTALL SIGN PANEL
INSTALL SIGN
12" WATER MAIN DUCTILE IRON CL 52 (POLY ENCASED)
14" WATER MAIN HDPE DR-11 (DIRECTIONAL DRILLED)
WATER MAIN OFFROAD STRUCTURE MARKER
CURB STOP & BOX CASTING (R-1914-A)
RANDOM RIPRAP CLASS III (INCLUDES GEOTEXTILE FABRIC)
SEEDING (SEED MIXTURE TYPE 34-171)
SEEDING (SEED MIXTURE TYPE 33-261)
SEEDING (SEED MIXTURE TYPE 35-621)
HYDRAULIC BONDED FIBER MATRIX
SODDING TYPE MINERAL
4" SOLID LINE WHITE MULTI COMP
PAVEMENT MESSAGE PREFORM TAPE GROUND IN
SILT FENCE, PREASSEMBLED
INSTALL SIGN SPECIAL
SIGN SPECIAL
SIGN
EROSION CONTROL BLANKET CATEGORY 3N
TRAFFIC CONTROL
SEDIMENT CONTROL LOG TYPE STRAW
COMMON TOPSOIL BORROW (PULVERIZED) (LV)
SEEDING (SEED MIXTURE TYPE 25-131)
CITY OF LAKE ELMO, MN STILLWATER BOULEVARD
TRUNK WATERMAIN
IMPROVEMENTS
PROJECT NO. 2023.113
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: January 6, 2026
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: A-1 EXCAVATING, LLC.
PROJECT NAME: STILLWATER BOULEVARD TRUNK WATERMAN
IMPROVEMENTS
PROJECT NO.: 2023.113
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated May 20, 2024. The above-mentioned improvement is hereby declared to
be complete and acceptance of this work is recommended.
DATE OF COMPLETION: January 6, 2026
Chad Isakson Reg. No. 49028
Bolton & Menk, Inc.
THE WARRANTY PERIOD BEGINS January 6, 2026 AND ENDS January 6, 2027
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Approve City Oversize Cost Reimbursement for Bridgewater Village
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jason Stopa, Community Development Director
Adam Swanepoel, Public Works Assistant Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Bridgewater Bancshares, Inc. entered into a development agreement with the City for
Bridgewater Village on October 9th, 2024. The Development Agreement included oversizing of City
watermain along Linora Avenue and a section of Stillwater Way. The Watermain Improvements have been
completed and accepted as of January 6th, 2026, and the 2-year warranty period has been initiated.
ISSUE BEFORE COUNCIL: Should the City Council approve payment for the City oversize cost
reimbursements for the watermain installed under the Bridgewater Village Development Agreement?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request for City reimbursement
of the watermain pipe oversizing costs related to the Bridgewater Village Development Agreement. This
request has been reviewed and is being recommended for approval in accordance with the approved
Development Agreement, and contingent on the developer being current with all other payments and
obligations, including a positive escrow balance as required by the City.
FISCAL IMPACT: Oversize payment is recommended in the amount of $44,828 for the watermain
oversize costs.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
approve payment for the City oversize cost reimbursement for the Bridgewater Village watermain. The
payment is contingent on the developer being current with all payments and obligations in accordance with
the Site Improvement Agreement, including a positive escrow balance as required by the City. If removed
from the consent agenda, the recommended motion for the action is as follows:
Motion to approve payment for the City oversize cost reimbursements for the Bridgewater Village
Development Agreement in the amount of $44,828, contingent on the developer being current with
all payments and obligations in accordance with the Development Agreement, including a positive
escrow balance as required by the City.
ATTACHMENTS:
1. Section 27 – Bridgewater Village Development Agreement.
STAFF REPORT
DATE: January 6, 2026
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Accept Improvements and Approve Security Reduction for Bridgewater
Village
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jason Stopa, Community Development Director
Adam Swanepoel, Interim Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Bridgewater Bancshares, Inc. entered into a development agreement with the City for
Bridgewater Village on October 9th, 2024. Construction of the public improvements is now complete.
ISSUE BEFORE COUNCIL: Should the City Council accept the Bridgewater Village improvements and
reduce the security amount as outlined in the Bridgewater Village Development Agreement?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to accept the
improvements and reduce the development security for Bridgewater Village. This request has been
reviewed and is being recommended for approval in accordance with the approved Development
Agreement. Approval of this reduction is contingent on the developer having a positive escrow balance in
the minimum amount required by the City, and the developer being current with all payments and
obligations required by the Development Agreement. The Development Security amount is recommended
to be reduced as follows:
DA Security Amount Proposed Security Amount
1. Bridgewater Village $5,955,110 $1,949,189
The warranty periods for the improvements will be initiated as outlined on the attached Certificate of
Completion. Twenty-five percent (25%) of the original security amount will be retained until the applicable
warranty periods have expired and all warranty corrective work has been completed. One hundred percent
(100%) of the landscaping security has been retained. Additionally, one hundred percent (100%) of the
security related to the Stormwater Reuse Irrigation system has been retained.
FISCAL IMPACT: It is the City’s goal to retain at all times during the subdivision improvements a
security amount that is adequate to ensure completion of all elements of the improvements as protection to
the city tax payers against the potential of developer default.
OPTIONS: Accept the improvements and reduce the security amount or Do not accept the improvements
and retain the current security amount.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve the security reductions as detailed in the attached worksheet for
Bridgewater Village, contingent on the developer being current with all payments and obligations in
accordance with the Development Agreement, including a positive escrow balance as required by the City.
If removed from the consent agenda, the recommended motion for the action is as follows:
Motion to accept the improvements and approve the security reduction as detailed in the attached
worksheet for Bridgewater Village, contingent on the developer being current with all payments and
obligations in accordance with the Development Agreement.
ATTACHMENTS:
1. Certificate of Completion – Bridgewater Village.
2. Security Reduction Worksheet – Bridgewater Village.
BRIDGEWATER VILLAGETime of Performance: June 1, 2026SITE IMPROVEMENT AGREEMENT AMOUNTSCATEGORYCOST125%REMARKS#1#2#3#4#5#6GradingNANASanitary Sewer$310,530$388,16375%$291,122Watermain$493,635$617,04475%$462,783Storm Sewer (w/pond structures)$632,912$791,14075%$593,355Street and Sidewalks$2,075,487$2,594,35975%$1,945,769Bituminous Trails$95,940$119,92575%$89,944Surface Water Facilities$234,180$292,72575%$219,544Street Lighting$36,000$45,00075%$33,750Street Signs and Traffic Control Signs$12,430$15,53875%$11,653Private UtilitiesNANALandscaping$280,320$350,400Tree Preservation and RestorationNANAWetland Mitigation and BuffersNANAMonuments$4,500$5,62575%$4,219Erosion Control and Restoration$136,959$171,19975%$128,399Stillwater Way Turn Lanes$230,409$288,01175%$216,008Record Drawings$10,000$12,50075%$9,375Stormwater Reuse Irrigation System$210,786$263,483TOTALS$4,764,088$5,955,110RELEASED AMOUNTS:$4,005,921CUMULATIVE AMOUNTS:$4,005,921SECURITY AMOUNT REMAINING:$1,949,189DATE: 1/6/2026OVERSIZE PAYMENTS$44,828Watermain$44,828REDUCTIONS
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: JANUARY 6, 2026
OWNER: CITY OF LAKE ELMO, MN
DEVELOPER: BRIDGEWATER BANCSHARES, INC.
SUBDIVISION
NAME:
BRIDGEWATER VILLAGE
PROJECT NO.: 24X.137269
This Certification of Completion applies to all work under the Development Agreement
This Certification of Completion applies to the following specified parts of the Development
Agreement
Section 33.A – Public sanitary sewer and watermain
Section 33.B – Public improvements including street construction, including Stillwater Way
turn lanes, concrete curb and gutter, sidewalks and trails, materials and equipment.
Section 33.D – Stormwater Reuse Improvements
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Development Agreement dated October 9, 2024. The above-mentioned improvement is
hereby declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: JANUARY 6, 2026
Chad Isakson Reg. No. 49028
Bolton and Menk, Inc.
Section 33.A Warranty Period Begins January 6, 2026 and ends January 6, 2028
Section 33.B Warranty Period Begins
January 6, 2026
and ends
January 6, 2027
Section 33.D Warranty Period Begins
STAFF REPORT
DATE:January 6, 2025
REGULAR
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Approve Acting Mayor
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
Minnesota State Statute § 412.121 reads: “At its first meeting each year the council shall choose an acting
mayor from the council members. The acting mayor shall perform the duties of mayor during the
disability or absence of the mayor from the city or, in case of vacancy in the office of mayor, until a
successor has been appointed and qualifies.”
ISSUE BEFORE COUNCIL:
Who should the Council appoint as Acting Mayor?
PROPOSAL:
The City Council is asked to select an Acting Mayor on the City’s behalf, should Mayor Cadenhead be
unavailable or unable to attend a meeting, sign an agreement, or attend functions on behalf of the City.
OPTIONS:
Any of the four council members may be appointed acting mayor.
RECOMMENDATION:
“Move to appoint Council Member _______________ as Acting Mayor for 2026, to comply
with and fulfill all duties enumerated in Minn. Statute § 412.121 relating to selection of an
Acting Mayor.”
STAFF REPORT
DATE: January 6, 2026
REGULAR
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Appoint School Liasion
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
In the past, the Council has designated a member to serve as liaison to the schools. The school liaison
attends city school leadership meetings, events or works collaboratively with the schools on issues. The
meetings are held on an as needed basis with the exception of the Mahtomedi School District which holds
meetings four times a year during the school year.
Council Member Holtz has been serving as the school liaison for the past year.
ISSUE BEFORE COUNCIL:
Which council members should be appointed school liaison for 2026?
PROPOSAL/OPTIONS:
The Mayor or any member of the council can be appointed school liaison.
RECOMMENDATION:
“Motion to appoint as the school liaison.”
ATTACHMENTS:
None
STAFF REPORT
DATE:JANUARY 6, 2025
REGULAR
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Appoint Representative to the Cable Commission
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City of Lake Elmo appoints a representative to the Ramsey/Washington Cable Commission.
Councilmember Matt Hirn has served as the representative for the last year.
ISSUE BEFORE COUNCIL:
Who should the council appoint to the Cable Commission?
PROPOSAL:
The City Council appoints, by resolution, a representative to serve as a Director on the Cable
Commission. Directors vote in the interest of the member city they represent.
RECOMMENDATION:
“Motion to approve resolution 2026-005 Appointing a Director to the
Ramsey/Washington Cable Commission.”
ATTACHMENTS:
Resolution 2026-005 Appointing a Director to The Ramsey/Washington Cable Commission
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION 2026-005
APPOINTING A DIRECTOR TO THE RAMSEY/WASHINGTON
CABLE COMMISSION
WHEREAS, the City of Lake Elmo shall appoint a Director as a representative to
the Ramsey/Washington Suburban Counties Cable Communications Commission II; and
WHEREAS, The City of Lake Elmo shall notify the Commission office of the
appointment of any Director; and
WHEREAS, The City Council desires to appoint Councilmember Matt Hirn as
Director to represent the City of Lake Elmo
NOW THEREFORE BE IT RESOLVED, the City of Lake Elmo City Council
appoints Councilmember ___________ as Director for the Ramsey/Washington
Suburban Counties Cable Communications Commission II.
Adopted by the City Council of the City of Lake Elmo on this 6th day of January, 2026.
By: __________________________
Charles Cadenhead
ATTEST: Mayor
________________________________
Julie Johnson, City Clerk
STAFF REPORT
DATE:JANUARY 6, 2025
REGULAR
TO: Mayor and Councilmembers
FROM: City Clerk Julie Johnson
AGENDA ITEM: Appointments to Lake Elmo Airport Advisory Committee
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City has had two representatives (Councilmember Holtz and City Administrator Miller) serve
Lake Elmo Airport Advisory Commission (LEAAC) during the past year. Those terms are up and
the Metropolitan Airports Commission is again requesting the City make appointments for the
2025-2026 terms. They are requesting two representatives from Lake Elmo a primary
representative and an alternate to serve on the commission.
ISSUE BEFORE COUNCIL:
Who should Council appoint to the Lake Elmo Airport Commission?
PROPOSAL:
The Commission will provide an open and balanced forum for strengthening relationships between
MAC, airport users, stakeholders and the community. The proposed membership consists of
representatives from surrounding cities, townships, Washington County, airport businesses, pilots
and the Experimental Aircraft Association. The role of the Committee will be to participate in
discussions about matters concerning the Lake Elmo Airport as well as share information with
their respective communities about the Airport. The first meeting is anticipated to held Monday,
February 23, 2026 with quarterly meetings the remainder of the year.
Additional info about the commission can be found at https://metroairports.org/leaac
FISCAL IMPACT:
NA
OPTIONS:
Council may appoint any member of staff or the Council who is vested to represent the entire
constituency.
RECOMMENDATION:
“Motion to appoint ____________as the primary representative and _____________ as the
alternate representative to the Lake Elmo Airport Advisory Commission.”
ATTACHMENTS:
None
STAFF REPORT
DATE: January 6, 2026
REGULAR
TO: City Council
FROM: Chad Isakson, Assistant City Engineer
AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for
the 2026 Street Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Adam Swanepoel, Interim Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: The City Council accepted a feasibility report for the 2026 Street Improvements on
September 16, 2025. A public hearing on the improvements was held on October 21, 2025. Following the
hearing, City Council ordered the improvements and authorized the preparation of plans and specifications
for the project.
ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order
the Advertisement for Bids for the 2026 Street Improvements?
PROPOSAL DETAILS/ANALYSIS: Plans and specifications have been completed for the 2026 Street
Improvements project and are ready to be advertised for contractor bids. A bid date has been scheduled for
February 5, 2026, with the intent of recommending a contract award at the February 17, 2026 City Council
meeting. The 2026 Street Improvement project includes three neighborhood areas as categorized below.
Lake Elmo Heights
• 26th Street North, Inwood Avenue North to Imperial Avenue North
• 27th Street North, Inwood Avenue North to Imperial Avenue North
• Imperial Avenue North
• Innsdale Avenue North, 27th Avenue North to CDS
Lake Elmo Heights (Access from Stillwater Boulevard)
• Innsdale Avenue North, Stillwater Boulevard to CDS
Eagle Point Creek Estates
• Inwood Avenue North, Stillwater Boulevard to CDS
The improvements in all three areas include a full depth reclamation of the street pavement section, with
new bituminous pavement and installation of concrete curb and gutter. Storm sewer maintenance items are
included in the scope including cleanup of outlet pipes, ditch grading, draintile installation, extension of
storm sewer pipe, and replacement of drainage structures. No street widening or geometric changes are
planned. “No Parking” signage will be installed in accordance with the City’s Parking Restriction Guidance
Policy as presented to the City Council with the preliminary design findings and recommendations.
FISCAL IMPACT: The total project cost is estimated to be $2,392,000. The project is proposed to be paid
from a combination of special assessments and funding sources as directed by the finance director.
OPTIONS:
• Approve the Plans and Specifications and Order the Advertisement for Bids for the 2026 Street
Improvements
• Table the item and provide direction to Staff on next steps related to this project.
• Do not move forward with this project.
RECOMMENDATION: Staff is recommending that the City Council approve a Resolution, approving
the plans and specifications, and ordering the advertisement for bids for the 2026 Street Improvements. The
recommended motion for this action is as follows:
Motion to approve Resolution No. 2026-007, Approving the Plans and Specifications, and Ordering
the Advertisement for Bids for the 2026 Street Improvements.
ATTACHMENTS:
1. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids.
2. Location Map.
3. Project Schedule
4. Advertisement for Bids
Project Plans and Specifications (available for review at City Hall).
LAKE ELMO, MN. | PROJECT NO. 139309 ADVERTISEMENT FOR BIDS 0100-1
SECTION 0100 – ADVERTISEMENT FOR BIDS
2026 STREET IMPROVEMENTS
PROJECT NO. 139309
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 10:00 AM CDST, on Thursday,
February 5, 2026, via QuestCDN for furnishing all work and materials for the construction, complete in place, of the
2026 Street Improvements project, consisting of the major work items in the following approximate quantities:
10 EA Clearing & Grubbing
17 EA Storm Sewer Structures
450 LF 12”-18” RCP Storm Sewer
1,500 LF 4” Drain Tile w/ Backfill and Wrap
29,700 SY Reclaim Existing Bituminous and Base Material
5,100 TN Bituminous Pavement
520 SY Patch Bituminous Driveway
150 SY Patch Concrete Driveway
16,000 LF Concrete Curb and Gutter
110 SF Sign Type C
8,300 SY Sod
4,100 CY Topsoil Borrow
This project is subject to Responsible Contractor Certification.
The bid opening will be conducted via Microsoft TEAMS Meeting, at which time the bids will be publicly opened
and read aloud:
Lake Elmo 2026 Street Improvements Bid Opening
Thursday, February 5, 2026 at 10:00 AM (CDST)
http://tiny.cc/2026StreetImprovements
Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data
rates may apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the
Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by
Bolton & Menk, Inc., www.bolton-menk.com, which are on file for inspection in the office of the City Clerk and City
Engineer. For this project, the City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form, download the project document and click the bidding button at the top of the
advertisement.
Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Bids will only be
accepted from Contractors who purchase Bidding Documents as specified above.
LAKE ELMO, MN. | PROJECT NO. 139309 ADVERTISEMENT FOR BIDS 0100-2
Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $50.00 by inputting
Quest Project No. 10008467 on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or
info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital
project information.
No bid will be considered unless submitted online prior to the time noted above for the closing of the bids, and
accompanied by a bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the
bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This
deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained
by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be
withdrawn for a period of sixty (60) days following the bid opening.
The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest
responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a
signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in
Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with
the Bid Proposal.
Dated: January 6, 2026
City Clerk
City of Lake Elmo
PUBLISHED: QuestCDN.com: January 9, 2026
Stillwater Gazette: January 9, 2026
H:\LKELMN\25X139309000\CAD\C3D\Feasibility Report Figures\FIGR-139309-Location Map.dwg 9/9/2025 8:57:31 AMR
2026 Street and Utility Improvements
City of Lake Elmo
Location Map
September 2025
R
LEGEND
LAKE ELMO HEIGHT
EAGLE POINT CREEK ESTATES
LAKE ELMO
HEIGHTS
EAGLE POINT
CREEK ESTATES
3507 High Point Drive North
Bldg. 1 – Suite E130
Oakdale, MN 55128
Phone: (651) 704-9970
Bolton-Menk.com
2026 Street and Utility Improvements
Lake Elmo, MN
Project No.: 139309
JUNE 3, 2025 Council authorizes preparation of Preliminary Design, Geotechnical
Services and Feasibility Report.
AUGUST 21, 2025 Neighborhood informational meeting on scope of improvements.
SEPTEMBER 16, 2025 Presentation of Feasibility Report and Preliminary Design, City Council
accepts Feasibility Report and orders Public Hearing on improvements.
OCTOBER 2, 2025 Neighborhood informational meeting to review improvements and
preliminary assessments.
OCTOBER 21, 2025 Council conducts Public Hearing on improvements and orders
Preparation of Final Plans and Specifications.
JANUARY 6, 2026 Council Approves Final Plans and authorizes Advertisement for Bids
FEBRUARY 5, 2026 Project Bid Date: Receive Contractor Bids.
FEBRUARY 17, 2026 Council accepts Bids and awards Contract.
MARCH, 2026 Conduct Pre-Construction Meeting and issue Notice to Proceed.
· AUGUST 28, 2026 Substantial Completion.
· OCTOBER 16, 2026 Final Completion.
*Final Assessment Hearing Schedule TBD
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-007
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE
2026 STREET IMPROVEMENTS
WHEREAS, pursuant to City Council resolution, adopted on October 21, 2025, the City
Engineer, together with Bolton and Menk, Inc., has prepared plans and specifications for the 2026 Street
Improvements and has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED,
1.Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part
hereof, are hereby approved.
2.The City Clerk shall prepare and cause to be inserted in the official paper and posted online with
Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall be
published for at least 21 days, shall specify the work to be done, and shall state that sealed bids
provided by following required electronic bidding procedures outlined by QuestCDN prior to the
specified bid date and time and accompanied by a bid bond or cashier’s check made payable to
the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be
considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF JANUARY, 2026.
CITY OF LAKE ELMO
By: __________________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
City Clerk
2026 STREET AND UTILITY IMPROVEMENTS
APPROVE PLANS AND SPECIFICATIONS
AUTHORIZE ADVERTISEMENT FOR BIDS
JANUARY 6, 2026
01
02
03
04
05
06
07
Content
Location of Improvements
Project Schedule
Report Recommendations
Proposed Improvements
Parking Restrictions
Project Costs and Assessments
Requested Council Action
Location of Improvements
Project Schedule
JUNE 3, 2025 Council authorizes preliminary design, geotechnical services, and Orders Feasibility Report.
AUGUST 13, 2025 Neighborhood Meeting on Scope of Improvements.
SEPTEMBER 16, 2025 Presentation of Feasibility Report and Preliminary Design.
Council accepts Report and calls for Hearing on Improvement.
OCTOBER 21, 2025 Public Improvement Hearing. Council Orders the Improvement and authorizes preparation of
Plans and Specifications.
JANUARY 6, 2026 Council approves Plans and Specifications. Advertisement for Bids is authorized.
FEBRUARY 5, 2026 Project Bid Date: Receive Contractor Bids
FEBRUARY 17, 2026 Council Accepts Bids and Awards Contract.
MARCH, 2026 Conduct Pre -Construction Meeting and Issue Notice to Proceed.
•AUGUST 28, 2026 Substantial Completion
•OCTOBER 16, 2026 Final Completion
*Final Assessment Hearing Schedule TBD
Proposed Improvements
Reconstruction of the streets to match existing widths and geometrics,
minor grade adjustments will be made as necessary.01
The existing bituminous roadways and underlying aggregate base material is
suitable for Full-Depth Reclaim (FDR), this method will be used.02
03
Exis ting public wate rmain s e rve s all prope rtie s within the proje c t are a
and no improvements are recommended at this time.
04 Posting of No Parking restrictions around cul-de -sac ends.
Reconstruction of the streets will include new concrete curb and gutter to
improve drainage and maximize the lifecycle of the streets.
All streets in the project area are outside of the MUSA boundaries and are
served by private wastewater treatment systems, no sanitary sewer
extensions are proposed as part of the project.
05
06
Replacement of storm sewer structures and pipe as identified in the plans,
ins tallation of draintile , cleaning of lines and ends, and ditch grading.
07
Proposed Improvements
Parking Restrictions
Project Costs & Assessments
2026 Capital Improvement Plan Budget - $2,740,000
Total Estimated Project Cost - $2,392,000
Total Estimated City Cost - $1,665,000
Total Estimated Assessed Cost - $727,000
Neighborhood Est. Project Cost City Share Cost (70%)Proposed Unit Assessment Total Assessment Share (30%)
Lake Elmo Heights $2,024,000 $1,416,000 $15,200 for 40 Units $608,000
Lake Elmo Heights
(Innsdale Ave CDS)
$158,000 $110,000 $6,800 for 7 Units $47,600
Eagle Point Creek Estates $210,000 $139,000 $15,800 for 4 Units
$7,900 for 1 Unit
$71,000
TOTALS $2,392,000 $1,665,000 $727,000
Project Costs & Assessments
Requested Council Action
•Staff is recommending the following:
•Approve a Resolution Approving the Plans and Specifications for the
2026 Street and Utility Improvements and Ordering the
Advertisement for Bids.
THANK YOU!
NATE STANLEY, CITY ENGINEER
JANUARY 6, 2026
Date Type Due date for
packet Order Agenda Section Agenda item
1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW
Presentation Broadband Franchise presentation by Michael Bradley
Discussion Joint Planning Commission and City Council Workshop
Discussion Joint Parks Commission and City Council Workshop
1/20/2026 CC Meeting 1/13/2026 Consent Agenda 4th Quarter Dashboards and Financials
Consent Agenda Lake ELmo Strategic Communications Plan-Hold
Consent Agenda Approve Massage Therapy License Renewals
Regular Agenda 4th Quarter Goals Update
Regular Agenda Approve Cooperative Cost Share and Cooperative Maintenance agreements for Hwy 36/LE Ave
2/3/2026 CC Meeting 1/27/26 Consent Agenda 2026 Planning Commission Work Plan
Consent Agenda 2026 Parks Commission Work Plan
Presentation Green Step/Gold Leaf - Kristin Mroz
2/10/2026 CC Workshop 2/3/26 Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6
Discussion Lake Elmo-No wake
2/17/2026 CC Meeting 2/10/26 Regular Agenda 2026 Street & Utility - Accept Bids and Award Contract
Regular Agenda Fire Station Minor Subdivision
Consent Agenda Zoning Text Amendment Public Hearing Notice Distances
3/3/2026 CC Meeting 2/24/26
3/10/2026 CC Workshop 3/3/26
3/17/2025 CC Meeting 3/10/26
*Please note: This list is subject to change*