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Home My WebLink About10-21-25 City Council Meeting Minutes.docxCITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 21, 2025 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7. 00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Hirn, Jeff Holtz and Nick Kragness. Staff present: Administrator Miller, City Attorney Sonsalla, City Engineer Stanley, Contract Engineer Fuerst, Senior Planner Jensen, Community Development Director Stopa, Finance Coordinator Kraemer and City Clerk Johnson. APPROVAL OF AGENDA Councilmember Dragisich, seconded by Councilmember Hirn, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 — 0. ACCEPT MINUTES Councilmember Hirn, seconded by Councilmember Kragness, moved TO ACCEPT THE MINUTES OF THE SEPTEMBER 2, 2025 CITY COUNCIL MEETING AS PRESENTED. Motion passed 5 — 0. PUBLIC COMMENTS/INQUIRIES None CONSENT AGENDA 1. Approve Payment of Disbursements 2. Approve LMCIT Statutory Tort Limits 3. Approve Inwood Townhomes 1" Addition Development Agreement 4. Approve Savona 4th Addition Security Release 5. Approve Pay Request No. 4 for the 2025 Street and Utility Project 6. Approve Pay Request No. 1 for the I-94 Lift Station and Forcemain Improvements 7. Approve Pay Request No. 1 for the Reid Park Parking Lot Improvements 8. Approve Pay Request No. 2 for the Stillwater School District Utility Improvements 9. Approve Pay Request No. 4 (final) for the Well No. 2 PFAS Removal Equipment 10. Approve Pay Request No. 2 for the Village Parkway UPRR Crossing Improvements 11. Approve 2026 Benefit Renewal 12. Approve Implementation Plan for MN Paid Leave LAKE ELMO CITY COUNCIL MINUTES October 21, 2025 Councilmember Hirn, seconded by Councilmember Kragness, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. REGULAR AGENDA ITEM 1: 2026 Street & Utility Improvement Hearing City Engineer Stanley presented the location of the improvements, project schedule, feasibility report recommendations, proposed parking restrictions in cul de sacs and preliminary project costs and assessments. Councilmember Holtz, seconded by Councilmember Hirn, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 — 0. Jim Greengard, 2677 Imperial Avenue North, asked about long range plan for sewer in his neighborhood and the cost benefit of using concrete curbing over asphalt curbing. Steve Meyer, 8301 27th Street North, asked about complete removal and reconstruction of the street versus mill and overlay. Councilmember Hirn, seconded by Councilmember Kragness, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 — 0. Councilmember Hirn, seconded by Councilmember Kragness, moved TO APPROVE RESOLUTION NO. 2025-070, ORDERING THE IMPROVEMENTS FOR THE 2026 STREET AND UTILITY IMPROVEMENTS AND THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE RECOMMENDED IMPROVEMENTS OUTLINED IN THE FEASIBILITY REPORT DATED SEPTEMBER 9, 2025. Motion passed 5-0. Councilmember Hirn, seconded by Councilmember Kragness, MOVED TO A UTHORIZE THE CITY ADMINIS TRA TOR TO ENTER INTO A CONTRACT WITH BOLTON & MENK, INC. FOR THE FINAL DESIGN AND BIDDING PHASE SERVICES IN THE NOT -TO EXCEED AMOUNT OF $138,600 FOR THE 2026 STREET AND UTILITY IMPROVEMENTS. Motion passed 5 0. ITEM 2: PUBLIC HEARING — ADOPT FINAL ASSESSMENT ROLL FOR 2025 STREET AND UTILITY IMPROVEMENTS City Engineer Stanley presented an overview of the project and noted a property to be removed from the final assessment roll due to work not being done in front of that property. Councilmember Holtz, seconded by Councilmember Dragisich, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 — 0. Page 2 of 5 LAKE ELMO CITY COUNCIL MINUTES October 21, 2025 Katherine Todd, 9961 55th Street North, objected to the amount of the assessment and commented on property taxes and benefits received. Ms. Todd also noted damage to her sprinkler system, underground dog fencing and loss of trees. Mayor Cadenhead noted that John Burban, 9612 57th Street North, submitted and email requesting a reduction in the assessment amount. Councilmember Holtz, seconded by Councilmember Dragisich, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 — 0. Discussion was held regarding materials used for curbing. Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE RESOL UTION NO. 2025-071, ADOPTING THE FINAL ASSESSMENT ROLL AS AMENDED FOR THE 2025 STREET AND UTILITYPROJECT. Motin passed 5 — 0. ITEM 3: PUBLIC HEARING — ADOPT FINAL ASSESSMENT ROLL FOR STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS City Engineer Stanley reviewed the utility improvements made at Oak Land Middle School and the new Lake Elmo Elementary School. Stanley also reviewed the total project costs and final assessments. Councilmember Hirn, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 — 0. Councilmember Hirn, seconded by Councilmember Dragisich, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 — 0. Councilmember Hirn, seconded by Councilmember Dragisich, moved TO APPROVE RESOLUTIONNO. 2025-072, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE STILLWATER AREA SCHOOL DISTRICT UTILITYIMPROVEMENTS. Motion passed 5 —0. ITEM 4: LANDFILL SOLAR FARM EDA member Tony Manzara presented information reviewed by the EDA related to potential installation of a solar farm at the landfill site in Lake Elmo and requested that the City Attorney be engaged to review legal issues. Brief discussion was held and council consensus was to discuss this issue at a future workshop. Page 3 of 5 LAKE ELMO CITY COUNCIL MINUTES October 21, 2025 ITEM 5: HIGHPOINTE CROSSING COMPREHENSIVE PLAN AMENDMENT Contract Planner Nathan Fuerst provided a status update, noting that sewer capacity will need to be investigated with the Met Council. Paul Robinson, Rachel Development, discussed challenges associated with planning for individual septic systems on each lot. Alternative site plans were presented with councilmembers favoring an 11 lot concept. ITEM 6: LIMERICK VILLAGE ENVIRONMENTAL ASSESSMENT WORKSHEET Contract Planner Nathan Fuerst reviewed the status of the Limerick Village proposal and request from the developer for the city to approve a negative declaration on the need for an environmental impact statement. Planner Fuerst also reviewed the environmental review process and comments received. Councilmember Him, seconded by Councilmember Holtz, moved TO ADOPT RESOLUTION 2025-073 APPROVING A NEGATIVE DECLARATION ON THE NEED FOR AN ENVIR ONMENTAL IMPA CT STA TEMENT FOR THE LIMERICK VILLA GE DEVELOPMENT PROJECT. Motion passed 5 — 0. Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE THE FINDINGS OF FACT AND CONCL USIONS DOCUMENT IN SUPPORT OF A NEGA TIVE DECLARA TION FOR AN EIS FOR THE LIMERICK VILLA GE DEVELOPMENT PROJECT AS PREPARED BY STAFF. Motion passed 5 — 0. ITEM 7: QUARTERLY GOALS UPDATE City Administrator Miller provided an update on projects including the city owned 77 acres, Urban Land Institute study of the city owned 180 acres, old fire station, old city hall, comprehensive financial strategy, utility fees, water treatment plant and communications. COUNCIL REPORTS Mayor Cadenhead: Noted the city has received a plaque commemorating the 100 year anniversary of the city from Rep. Betty McCollum. STAFF REPORTS AND ANNOUNCEMENTS City Administrator Miller: Reported on city center exterior repairs. Page 4 of 5 LAKE ELMO CITY COUNCIL MINUTES October 21, 2025 Meeting adjourned at 9:3 5 p.m. LAKE ELMO CITY COUNCIL ATTEST: arles Cadenhead, M or Ct C rk ul Page 5 of 5