HomeMy WebLinkAbout02-04-26 City Council PacketCity Council Meeting
Wednesday, February 4, 2026 7:00 p.m.
City of Lake Elmo | 3880 Laverne Avenue North
AGENDA
Call To Order/Pledge Of Allegiance
Approval Of Agenda
Public Comments/Inquiries
Approval Of Minutes
1 -13 -26 City Council Workshop Minutes
01 -13 -26 CITY COUNCIL WORKSHOP MINUTES.PDF
1 -20 -26 City Council Meeting Minutes
01 -20 -26 CITY COUNCIL MEETING MINUTES.PDF
Consent Agenda
Approve Payments And Disbursements
APPROVE PAYMENTS AND DISBURSEMENTS.PDF
Approve 2026 Planning Commission Work Plan
CC REPORT - 2026 WORK PLAN PC.PDF
Approve 2026 Parks Commission Work Plan
2026 PARKS WORK PLAN REPORT.PDF
2026 PARKS WORK PLAN.PDF
Accept Improvements And Approve Security Reduction For Bridgewater Bank
ACCEPT IMPROVEMENTS AND APPROVE SECURITY REDUCTION FOR
BRIDGEWATER BANK.PDF
Council Reports
Staff Reports
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingWednesday, February 4, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of Minutes1-13 -26 City Council Workshop Minutes01-13 -26 CITY COUNCIL WORKSHOP MINUTES.PDF1-20 -26 City Council Meeting Minutes01-20 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFApprove 2026 Planning Commission Work PlanCC REPORT - 2026 WORK PLAN PC.PDFApprove 2026 Parks Commission Work Plan
2026 PARKS WORK PLAN REPORT.PDF
2026 PARKS WORK PLAN.PDF
Accept Improvements And Approve Security Reduction For Bridgewater Bank
ACCEPT IMPROVEMENTS AND APPROVE SECURITY REDUCTION FOR
BRIDGEWATER BANK.PDF
Council Reports
Staff Reports
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
A.B.C.D.1.Documents:2.Documents:E.1.Documents:2.Documents:3.
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CITY OF LAKE ELMO
CITY COUNCIL WORKSHOP MINUTES
JANUARY 13, 2026
CALL TO ORDER
Mayor Cadenhead called the meeting to order at 6:30 pm.
PRESENT: Mayor Cadenhead, Councilmembers Nick Dragisich, Matt Hirn, Jeff Holtz and Nick
Kragness.
Staff present: City Administrator Miller, Senior Planner Jensen, Administrative Services Director
Doyle, Communications Coordinator Smith, City Engineer Stanley, City Engineer Griffin, Public
Works Director Powers, Fire Chief Kalis, Finance Director Hadler and City Clerk Johnson.
Broadband Franchise Discussion
Attorney Michael Bradley presented information regarding broadband franchising, noting
benefits to the city and city residents. Discussion held regarding permitting and implementation
of a franchise system.
Commissioner/Council Training
City Attorney Sonsalla conducted training on the open meeting law, data practices, gift law,
conflicts of interest, meeting procedures, social media, city code requirements, evaluating
applications, ordinance enforcement and tips for effective participation.
Planning Commission Work Plan
Senior Planner Jensen presented the 2026 draft work plan for the Planning Commission.
Discussion was held regarding the proposed ball field complex and wildlife corridors. Short
term rentals were also discussed.
Parks Commission Work Plan
Interim Public Works Director Swanepoel presented the 2026 draft work plan for the Parks
Commission. Discussion was held regarding noise issues from pickleball courts in
neighborhoods.
Draft Legislative Priorities
City Administrator Miller requested input on the draft legislative policies document. Discussion
was held regarding the order of the items on the list and crosswalks on county roads.
Meeting adjourned at 9:17 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
JANUARY 20, 2026
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Hirn, Jeff
Holtz and Nick Kragness.
Staff present: Administrator Miller, City Attorney Sonsalla, City Engineer Stanley and
APPROVAL OF AGENDA
Councilmember Hirn, seconded by Mayor Cadenhead, moved TO MOVE ITEM 5, “APPROVE
LIONS PARK PLAYGROUND COST ADJUSTMENT” TO THE REGULAR AGENDA.
Motion passed 5 – 0.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE
AGENDA AS AMENDED. Motion passed 5 – 0.
ACCEPT MINUTES
Councilmember Holtz, seconded by Councilmember Hirn, moved TO ACCEPT THE
MINUTES OF THE JANUARY 6, 2026 CITY COUNCIL MEETING AS PRESENTED.
Motion passed 5 – 0.
PUBLIC COMMENTS/INQUIRIES
None
CONSENT AGENDA
1.Approve Payment of Disbursements
2.Accept Improvements and Approve Security Reduction for Amira Lake Elmo
3.Accept Improvements and Approve Security Reduction for Northstar 2nd Addition
4.Approve Release of Warranty Security for Launch Crossroads
5.Approve Lions Park Playground Cost Adjustment
6.Approve Rescheduling of February 3, 2026 City Council Meeting
7.Approve Public Works Director Hiring
Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
LAKE ELMO CITY COUNCIL MINUTES
January 20, 2025
Page 2 of 3
REGULAR AGENDA
ITEM 1: Approve Plans and Specs and Authorize Advertisement for CSAH 14 Watermain
Improvements
City Engineer Stanley reviewed the scope of the project and need to replace a portion of watermain
along Stillwater Boulevard (CSAH 14). Engineer Stanley also noted that the estimated total
project cost of $940,000 exceeds the CIP estimate of $850,000.
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE
RESOLUTION NO. 2026-008, APPROVING THE PLANS AND SPECIFICATIONS, AND
ORDERING THE ADVERTISEMENT FOR BIDS FOR THE CSAH 14 WATERMAIN
IMPROVEMENTS, FROM CSAH 17 (NORTH LEG) TO LAYTON AVENUE. Motion passed
5 – 0.
ITEM 2: Approve Lions Park Playground Cost Adjustment
Mayor Cadenhead reviewed the background of the project, noting the proposed cost increase.
Councilmember Hirn, seconded by Councilmember Dragisich TO APPROVE THE
PURCHASE AND INSTALLATION OF THE LIONS PARK PLAYGROUND SET NOT TO
EXCEED $327,000 WITH THE PREFERENCE OF THE COUNCIL TO REDUCE THE
COST BY HAVING PUBLIC WORKS INSTALL OR SUPERVISE THE INSTALLATION OF
THE WOOD CHIPS. Motion passed 5 – 0.
Discussion was held regarding options for the city to coordinate installation of safety chips
utilizing city staff and/or volunteers to lower the project cost.
ITEM 3: 4th Quarter Goals Update
City Administrator Miller reviewed the status of the goals on the 2025 Goals Chart.
COUNCIL REPORTS
Mayor Cadenhead: Reported on a meeting with Representative Wayne Johnson,
Councilmember Holtz and city staff.
Councilmember Dragisich: Requested a report on unaccounted for water as a percentage and
the amount of lost revenue.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Recognized Finance staff for implementing new accounting
software and all staff for training to learn to use the new accounting software.
LAKE ELMO CITY COUNCIL MINUTES
January 20, 2025
Page 3 of 3
Meeting adjourned at 7:50 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
City Clerk
STAFF REPORT
Date: February 5, 2026
Consent
TO: Mayor and City Council
FROM: Clarissa Hadler, Finance Director, Mike Kuehn, Finance
AGENDA ITEM: Payments and Disbursements
REVIEWED BY: Clarissa Hadler, Finance Director
BACKGROUND INFORMATION/STAFF REPORT:
The City of Lake Elmo maintains a fiduciary responsibility to conduct normal business operations.
Below is a summary of current claims scheduled for disbursement and payment in full compliance with
applicable state statutes and City policies and procedures. As part of our strategic transition to the new
BS&A Software platform, additional supplemental batches may be incorporated to facilitate a seamless
and efficient migration process.
**Note: Certain General Ledger account numbers associated with the attached invoices may be subject to
change or be updated as adjustments are implemented throughout the BS&A transition.
FISCAL IMPACT:
Claim # Amount Description
ACH/Chks $ 193,495.29 Payroll 01/22/2026
ACH/Chks $ 1,796.15 Accounts Payable AP 013026 CC Pmt
ACH/Chks $ 3,723,782.90 Accounts Payable AP 020526 Batch
Pending – if any supplemental batch(es) added
TOTAL $ 3,919,074.34
RECOMMENDATION:
If removed from the consent agenda, the recommended motion is as follows:
“Motion to approve the aforementioned disbursements in the amount of $ 3,919,074.34
ATTACHMENTS:
1. Accounts Payable – prooflists (AP 013026, AP 020526), Pending-TBD-Additional Supplemental
Batch(es)
INVOICE REGISTER FOR THE CITY OF LAKE ELMO
POST DATES 12/27/2025 - 01/26/2026
POSTED
OPEN
Inv Ref #Vendor Invoice Date Due Date Invoice Amount Amount Due Status Posted
0000021312 CK HOLIDAY 12/27/2025 70.41 70.41 Open Y
0000021320 TARGET - CC 12/30/2025 50.00 50.00 Open Y
0000021316 WALMART 01/02/2026 10.71 10.71 Open Y
0000021321 Amazon Capital Services 01/05/2026 92.34 92.34 Open Y
0000021322 Washington County - WACO Public Wor 01/06/2026 64.50 64.50 Open Y
0000021319 MINNESOTA ASSOC OF GOV'T COMMUNICAT 01/12/2026 88.70 88.70 Open Y
0000021323 ICC CODE COUNCIL 01/12/2026 70.00 70.00 Open Y
0000021325 ICC CODE COUNCIL 01/12/2026 255.00 255.00 Open Y
0000021187 Amazon Capital Services 02/06/2026 29.78 29.78 Open Y
0000021189 Minnesota Mayors Association 01/14/2026 30.00 30.00 Open Y
0000021193 HARBOR FREIGHT 01/07/2026 19.98 19.98 Open Y
0000021195 Amazon Capital Services 01/12/2026 98.99 98.99 Open Y
0000021228 NFPA 01/14/2026 836.99 836.99 Open Y
0000021317 VISTAPRINT 01/16/2026 78.75 78.75 Open Y
# of Invoices: 14 # Due: 14 Totals:1,796.15 1,796.15
# of Credit Memos: 0 # Due: 0 Totals:0.00 0.00
Net of Invoices and Credit Memos:1,796.15 1,796.15
--- TOTALS BY PAYMENT CARD ACCOUNT ---
1080 30.00
3713 985.74
--- TOTALS BY FUND ---
101 General Fund 1,796.15 1,796.15
--- TOTALS BY DEPT/ACTIVITY ---
1110 Mayor & Council 30.00 30.00
1320 Administration 188.79 188.79
1910 Planning & Zoning 92.34 92.34
2220 Fire 1,056.15 1,056.15
2400 Building Inspection 364.37 364.37
3100 Public Works 64.50 64.50
01/28/2026 04:11 PM Page:1/1
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Amazon Capital Services
Fund: 602 Sewer
Department: 9450
602-9450-42210 PORTABLE GENERATORS BATTER Amazon Capital Services PORTABLE GENERATOR BATTERY CHARGER 98.20 None
Total Department 9450 98.20
Total Fund 602 Sewer 98.20
Total Vendor Amazon Capital Services:98.20
Vendor: Bolton & Menk, Inc
Fund: 101 General Fund
Department: 1910 Planning & Zoning
101-1910-43150 GENERAL PLANNING SERVICES Bolton & Menk, Inc PLANNING SERVICES 1,371.50 None
101-1910-43150 GENERAL PLANNING Bolton & Menk, Inc PLANNING SERVICES 2,067.00 None
Total Department 1910 Planning & Zoning 3,438.50
Total Fund 101 General Fund 3,438.50
Fund: 803 Escrow Fund
Department: 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO
803-9011-43035 PLANNING - BRIDGEWATER Bolton & Menk, Inc PLANNING SERVICES 79.50 None
Total Department 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO 79.50
Department: 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22
803-9016-43035 PLANNING - HIGHPOINTE CROS Bolton & Menk, Inc PLANNING SERVICES 159.00 None
Total Department 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22 159.00
Department: 9021 E021 - INWOOD 9TH
803-9021-43035 PLANNING - INWOOD COMM/9TH Bolton & Menk, Inc PLANNING SERVICES 159.00 None
Total Department 9021 E021 - INWOOD 9TH 159.00
Department: 9023 E023 - LAKE ELMO ELEMENTARY
803-9023-43035 PLANNING - LAKE ELMO ELEME Bolton & Menk, Inc PLANNING SERVICES 79.50 None
Total Department 9023 E023 - LAKE ELMO ELEMENTARY 79.50
Department: 9033 E033
803-9033-43035 PLANNING - LIMERICK Bolton & Menk, Inc PLANNING SERVICES 79.50 None
Total Department 9033 E033 79.50
Total Fund 803 Escrow Fund 556.50
Total Vendor Bolton & Menk, Inc:3,995.00
Vendor: Braun Intertec Corporation
Fund: 601 Water
Department: 8126 SOUTH AREA PROD WELLS/TREATMT
601-8126-43150-8126 GEOTECH SERVICES Braun Intertec Corporation SOUTH PFAS WTP/WELLS 38,676.00 None
Total Department 8126 SOUTH AREA PROD WELLS/TREATMT 38,676.00
Total Fund 601 Water 38,676.00
Total Vendor Braun Intertec Corporation:38,676.00
Vendor: Cintas Corp
Fund: 101 General Fund
01/29/2026 11:51 AM Page:1/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Cintas Corp
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-42150 RUGS/SOAP/RAGS Cintas Corp 220.20 None
101-3100-44170 UNIFORMS Cintas Corp 29.46 None
Total Department 3100 Public Works 249.66
Department: 5200 Parks & Recreation
101-5200-44170 UNIFORMS Cintas Corp 29.46 None
Total Department 5200 Parks & Recreation 29.46
Total Fund 101 General Fund 279.12
Fund: 601 Water
Department: 9400 Water
601-9400-44170 UNIFORMS Cintas Corp 29.46 None
Total Department 9400 Water 29.46
Total Fund 601 Water 29.46
Fund: 602 Sewer
Department: 9450
602-9450-44170 UNIFORMS Cintas Corp 29.46 None
Total Department 9450 29.46
Total Fund 602 Sewer 29.46
Fund: 603 Surface Water Utility
Department: 9500 Surface Water
603-9500-44170 UNIFORMS Cintas Corp 29.46 None
Total Department 9500 Surface Water 29.46
Total Fund 603 Surface Water Utility 29.46
Fund: 703 City Center Operations (ISF)
Department: 0000 General
703-0000-42110 CITY CENTER JANITORIAL SUP Cintas Corp CITY CENTER JANITORIAL SUPPLIES / FLO 320.22 None
Total Department 0000 General 320.22
Total Fund 703 City Center Operations (ISF)320.22
Total Vendor Cintas Corp:687.72
Vendor: City of Bloomington - Civic Plaza
Fund: 601 Water
Department: 9400 Water
601-9400-42270 LAB BACT TESTING City of Bloomington - Civi WATER SAMPLE TESTING 140.00 None
Total Department 9400 Water 140.00
Total Fund 601 Water 140.00
Total Vendor City of Bloomington - Civic Plaza:140.00
Vendor: CK HOLIDAY
Fund: 101 General Fund
Department: 2220 Fire
01/29/2026 11:51 AM Page:2/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: CK HOLIDAY
Fund: 101 General Fund
Department: 2220 Fire
101-2220-44300 MONTHLY VEHICLE WASH CK HOLIDAY MONTHLY VEHICLE WASH 70.41 None
Total Department 2220 Fire 70.41
Total Fund 101 General Fund 70.41
Total Vendor CK HOLIDAY:70.41
Vendor: Companion Animal Control
Fund: 101 General Fund
Department: 2700 Animal Control
101-2700-43150 MONTHLY ANIMAL CONTROL SVC Companion Animal Control Monthly Companion Animal Control 1,451.30 None
Total Department 2700 Animal Control 1,451.30
Total Fund 101 General Fund 1,451.30
Total Vendor Companion Animal Control:1,451.30
Vendor: Creative Homes Inc
Fund: 101 General Fund
Department: 2400 Building Inspection
101-2400-36200 CHECK REQUEST REFUND Creative Homes Inc CHECK REQUEST REFUND 22,925.54 None
Total Department 2400 Building Inspection 22,925.54
Total Fund 101 General Fund 22,925.54
Total Vendor Creative Homes Inc:22,925.54
Vendor: ECM Publishers Inc
Fund: 101 General Fund
Department: 1910 Planning & Zoning
101-1910-43510 JAN 26 PH ZTZ AND 26HK ECM Publishers Inc JAN 26 PH ZTZ AND 26HK 93.50 None
Total Department 1910 Planning & Zoning 93.50
Total Fund 101 General Fund 93.50
Fund: 451 2026 Street & Utility Imprvmts
Department: 8138 2026 STREET & UTILITY IMPROVEMENTS
451-8138-43510-8138 2026 STREET IMPROVEMENTS B ECM Publishers Inc 2026 STREET IMPROVEMENTS BID PUBLISHI 255.00 None
Total Department 8138 2026 STREET & UTILITY IMPROVEMENTS 255.00
Total Fund 451 2026 Street & Utility Imprvmts 255.00
Fund: 601 Water
Department: 8140 CSAH 14 (17-LAYTON) WATERMAIN IMPROVE
601-8140-43510-8140 LEGAL NOTICE - CSAH 14 WAT ECM Publishers Inc LEGAL NOTICE - CSAH 14 WATERMAIN IMP 272.00 None
Total Department 8140 CSAH 14 (17-LAYTON) WATERMAIN IMPROVE 272.00
Total Fund 601 Water 272.00
Total Vendor ECM Publishers Inc:620.50
Vendor: Electro Watchman Inc
Fund: 101 General Fund
01/29/2026 11:51 AM Page:3/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Electro Watchman Inc
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-43150 PW FIRE ALARM MONITORING Electro Watchman Inc FIRE ALARM MONITORING 135.00 None
Total Department 3100 Public Works 135.00
Department: 5200 Parks & Recreation
101-5200-43150 PW FIRE ALARM MONITORING Electro Watchman Inc FIRE ALARM MONITORING 135.00 None
Total Department 5200 Parks & Recreation 135.00
Total Fund 101 General Fund 270.00
Fund: 601 Water
Department: 9400 Water
601-9400-43150 PW FIRE ALARM MONITORING Electro Watchman Inc FIRE ALARM MONITORING 135.00 None
Total Department 9400 Water 135.00
Total Fund 601 Water 135.00
Fund: 602 Sewer
Department: 9450
602-9450-43150 PW FIRE ALARM MONITORING Electro Watchman Inc FIRE ALARM MONITORING 135.00 None
Total Department 9450 135.00
Total Fund 602 Sewer 135.00
Total Vendor Electro Watchman Inc:540.00
Vendor: GALLS
Fund: 101 General Fund
Department: 2220 Fire
101-2220-44170 DUTY BOOTS - DK BA QM GALLS DUTY BOOTS - DK BA QM 473.71 None
Total Department 2220 Fire 473.71
Total Fund 101 General Fund 473.71
Total Vendor GALLS:473.71
Vendor: Hoisington Koegler Group Inc
Fund: 101 General Fund
Department: 1910 Planning & Zoning
101-1910-43150 GENERAL PLANNING Hoisington Koegler Group I LANDSCAPE ARCHITECTURE SERVICES 402.50 None
101-1910-43150 BLVD TREE PROGRAM Hoisington Koegler Group I LANDSCAPE ARCHITECTURE SERVICES 1,596.25 None
Total Department 1910 Planning & Zoning 1,998.75
Total Fund 101 General Fund 1,998.75
Fund: 803 Escrow Fund
Department: 9001 E001 - 39TH ST-PRAIRIE SKY
803-9001-43150 LANDSCAPE REVIEW Hoisington Koegler Group I LANDSCAPE ARCHITECTURE SERVICES 465.00 None
Total Department 9001 E001 - 39TH ST-PRAIRIE SKY 465.00
Department: 9006 E006 - AMIRA - UNITED PROPERTIES
803-9006-43150 LANDSCAPE REVIEW Hoisington Koegler Group I LANDSCAPE ARCHITECTURE SERVICES 77.50 None
Total Department 9006 E006 - AMIRA - UNITED PROPERTIES 77.50
01/29/2026 11:51 AM Page:4/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Hoisington Koegler Group Inc
Fund: 803 Escrow Fund
Department: 9036 E036
803-9036-43150 LANDSCAPE REVIEW Hoisington Koegler Group I LANDSCAPE ARCHITECTURE SERVICES 155.00 None
Total Department 9036 E036 155.00
Department: 9040 E040
803-9040-43150 LANDSCAPE REVIEW Hoisington Koegler Group I LANDSCAPE ARCHITECTURE SERVICES 116.25 None
Total Department 9040 E040 116.25
Total Fund 803 Escrow Fund 813.75
Total Vendor Hoisington Koegler Group Inc:2,812.50
Vendor: Hotsy Minnesota
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-44040 HOTSY REPAIR Hotsy Minnesota HOTSY REPAIR 640.24 None
Total Department 3100 Public Works 640.24
Total Fund 101 General Fund 640.24
Total Vendor Hotsy Minnesota:640.24
Vendor: Kennedy & Graven Chartered
Fund: 101 General Fund
Department: 1320 Administration
101-1320-43040 Kennedy & Graven Chartered General Matters 4,701.75 None
Total Department 1320 Administration 4,701.75
Department: 8142 SALE OF OLD FIRE HALL
101-8142-43040-8142 Kennedy & Graven Chartered General Matters 75.00 None
Total Department 8142 SALE OF OLD FIRE HALL 75.00
Total Fund 101 General Fund 4,776.75
Fund: 437 City Hall/Fire Statn Bldg Proj
Department: 8108 City Hall/Fire Station Buildin
437-8108-43040-8108 Kennedy & Graven Chartered General Matters 35.40 None
Total Department 8108 City Hall/Fire Station Buildin 35.40
Total Fund 437 City Hall/Fire Statn Bldg Proj 35.40
Fund: 601 Water
Department: 8126 SOUTH AREA PROD WELLS/TREATMT
601-8126-43040-8126 Kennedy & Graven Chartered General Matters 35.40 None
Total Department 8126 SOUTH AREA PROD WELLS/TREATMT 35.40
Department: 8132 MPCA-3M GRANT ADMIN SVCS
601-8132-43040-8132 Kennedy & Graven Chartered General Matters 44.25 None
Total Department 8132 MPCA-3M GRANT ADMIN SVCS 44.25
Department: 9400 Water
601-9400-43040 Kennedy & Graven Chartered General Matters 21.30 None
Total Department 9400 Water 21.30
01/29/2026 11:51 AM Page:5/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Kennedy & Graven Chartered
Fund: 601 Water
Total Fund 601 Water 100.95
Fund: 803 Escrow Fund
Department: 9012 E012 - CREAMERY BUILDING
803-9012-43040 Kennedy & Graven Chartered General Matters 1,720.60 None
Total Department 9012 E012 - CREAMERY BUILDING 1,720.60
Department: 9040 E040
803-9040-43040 Kennedy & Graven Chartered General Matters 2,005.00 None
Total Department 9040 E040 2,005.00
Total Fund 803 Escrow Fund 3,725.60
Total Vendor Kennedy & Graven Chartered:8,638.70
Vendor: League of MN Cities Insur Trust
Fund: 101 General Fund
Department: 1320 Administration
101-1320-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 33,794.72 None
Total Department 1320 Administration 33,794.72
Department: 1520 Finance
101-1520-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 1,166.83 None
Total Department 1520 Finance 1,166.83
Department: 1910 Planning & Zoning
101-1910-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 1,709.40 None
Total Department 1910 Planning & Zoning 1,709.40
Department: 2100
101-2100-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 2,092.80 None
Total Department 2100 2,092.80
Department: 2220 Fire
101-2220-43630 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 12,948.33 None
Total Department 2220 Fire 12,948.33
Department: 2400 Building Inspection
101-2400-43630 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 5,717.13 None
Total Department 2400 Building Inspection 5,717.13
Department: 3100 Public Works
101-3100-43630 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 12,875.10 None
Total Department 3100 Public Works 12,875.10
Department: 5200 Parks & Recreation
101-5200-43630 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 22,892.39 None
Total Department 5200 Parks & Recreation 22,892.39
Total Fund 101 General Fund 93,196.70
Fund: 601 Water
Department: 9400 Water
601-9400-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 19,969.62 None
01/29/2026 11:51 AM Page:6/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: League of MN Cities Insur Trust
Fund: 601 Water
Department: 9400 Water
Total Department 9400 Water 19,969.62
Department: 9401
601-9401-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 1,561.00 None
Total Department 9401 1,561.00
Total Fund 601 Water 21,530.62
Fund: 602 Sewer
Department: 9450
602-9450-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 15,381.66 None
Total Department 9450 15,381.66
Total Fund 602 Sewer 15,381.66
Fund: 603 Surface Water Utility
Department: 9500 Surface Water
603-9500-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 3,465.02 None
Total Department 9500 Surface Water 3,465.02
Total Fund 603 Surface Water Utility 3,465.02
Fund: 703 City Center Operations (ISF)
Department: 0000 General
703-0000-43610 PROPERTY CASUALTY INSURANC League of MN Cities Insur PROPERTY/CASUALTY INSURANCE 32,234.00 None
Total Department 0000 General 32,234.00
Total Fund 703 City Center Operations (ISF)32,234.00
Total Vendor League of MN Cities Insur Trust:165,808.00
Vendor: McCarthy Well Company
Fund: 601 Water
Department: 9400 Water
601-9400-44030 Repairs\Maint Imp Not Bldg McCarthy Well Company ANNUAL WELL INSPECTION 1,650.00 None
Total Department 9400 Water 1,650.00
Total Fund 601 Water 1,650.00
Total Vendor McCarthy Well Company:1,650.00
Vendor: Menards - Oakdale
Fund: 101 General Fund
Department: 1320 Administration
101-1320-42110 SHOP SUPPLIES Menards - Oakdale SHOP SUPPLIES 136.87 None
Total Department 1320 Administration 136.87
Department: 3100 Public Works
101-3100-42210 AIR HOSE Menards - Oakdale AIR HOSE 134.78 None
Total Department 3100 Public Works 134.78
Department: 5200 Parks & Recreation
101-5200-44030 WOOD, FOAM AND PAINTING SU Menards - Oakdale WOOD, FOAM AND PAINTING SUPPLIES 130.64 None
01/29/2026 11:51 AM Page:7/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Menards - Oakdale
Fund: 101 General Fund
Department: 5200 Parks & Recreation
Total Department 5200 Parks & Recreation 130.64
Total Fund 101 General Fund 402.29
Total Vendor Menards - Oakdale:402.29
Vendor: METRO - INET
Fund: 101 General Fund
Department: 1520 Finance
101-1520-43190 LASERFICHE FULL LICENSE - METRO - INET UB LASERFICHE LICENSE 627.19 None
Total Department 1520 Finance 627.19
Total Fund 101 General Fund 627.19
Fund: 601 Water
Department: 9400 Water
601-9400-43190 LASERFICHE FULL LICENSE - METRO - INET UB LASERFICHE LICENSE 250.00 None
Total Department 9400 Water 250.00
Total Fund 601 Water 250.00
Fund: 602 Sewer
Department: 9450
602-9450-43190 LASERFICHE FULL LICENSE - METRO - INET UB LASERFICHE LICENSE 250.00 None
Total Department 9450 250.00
Total Fund 602 Sewer 250.00
Total Vendor METRO - INET:1,127.19
Vendor: Metropolitan Area Management Assoc
Fund: 101 General Fund
Department: 1110 Mayor & Council
101-1110-44370 Conferences & Training Metropolitan Area Manageme JAN 2026 MTG ATTENDANCE NICOLE MILLER 35.00 None
Total Department 1110 Mayor & Council 35.00
Total Fund 101 General Fund 35.00
Total Vendor Metropolitan Area Management Assoc:35.00
Vendor: Miller Excavating Inc
Fund: 601 Water
Department: 9400 Water
601-9400-43150 192 JUNCO RD CURB STOP REP Miller Excavating Inc 192 JUNCO RD CURB STOP REPAIR 9,721.38 None
Total Department 9400 Water 9,721.38
Total Fund 601 Water 9,721.38
Total Vendor Miller Excavating Inc:9,721.38
Vendor: MN Dept of Natural Resources
Fund: 601 Water
Department: 9400 Water
601-9400-43820 WATER USE PERMIT MN Dept of Natural Resourc WATER USE PERMIT 13,174.13 None
01/29/2026 11:51 AM Page:8/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: MN Dept of Natural Resources
Fund: 601 Water
Department: 9400 Water
Total Department 9400 Water 13,174.13
Total Fund 601 Water 13,174.13
Total Vendor MN Dept of Natural Resources:13,174.13
Vendor: MN Pollution Control Agency
Fund: 602 Sewer
Department: 9450
602-9450-44370 MISCELLANEOUS EXPENSES MN Pollution Control Agenc MATT L WASTEWATER TRAINING SC EXAM 597.58 None
Total Department 9450 597.58
Total Fund 602 Sewer 597.58
Total Vendor MN Pollution Control Agency:597.58
Vendor: MUTUAL OF OMAHA
Fund: 101 General Fund
Department: 0000 General
101-0000-21707 DENTAL INSURANCE PREM - FE MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 2,537.63 None
101-0000-21708 STD/LTD INSURANCE PREM - F MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 987.47 None
101-0000-21708 LIFE/AD&D INSUR PREM - FEB MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 894.50 None
101-0000-21718 VISION INSURANCE PREM - FE MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 145.77 None
Total Department 0000 General 4,565.37
Total Fund 101 General Fund 4,565.37
Total Vendor MUTUAL OF OMAHA:4,565.37
Vendor: Sign Solutions USA
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-42260 Street Signs Sign Solutions USA IRR SIGNS 280.27 None
Total Department 3100 Public Works 280.27
Total Fund 101 General Fund 280.27
Total Vendor Sign Solutions USA:280.27
Vendor: Titan Machinery
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-44040 E1 - CASE LOADER REPAIR Titan Machinery CASE LOADER REPAIR 1,084.79 None
Total Department 3100 Public Works 1,084.79
Total Fund 101 General Fund 1,084.79
Total Vendor Titan Machinery:1,084.79
Vendor: Union Pacific Railroad Company
Fund: 430 Railroad Improvements
Department: 8091 RR Crossing Improvements
430-8091-45805-8091 VILLAGE PKWY UPRR CROSSING Union Pacific Railroad Com UPRR PERMIT - VILLAGE PKWY CROSSG IMP 2,288.63 None
01/29/2026 11:51 AM Page:9/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Union Pacific Railroad Company
Fund: 430 Railroad Improvements
Department: 8091 RR Crossing Improvements
Total Department 8091 RR Crossing Improvements 2,288.63
Total Fund 430 Railroad Improvements 2,288.63
Total Vendor Union Pacific Railroad Company:2,288.63
Vendor: UNITED LAND LLC
Fund: 101 General Fund
Department: 1320 Administration
101-1320-44300 Eagle Pt Maintenance thru UNITED LAND LLC OEA 2ND HALF 2025 OEA BILLINGS 221.00 None
Total Department 1320 Administration 221.00
Total Fund 101 General Fund 221.00
Total Vendor UNITED LAND LLC:221.00
Vendor: US BANK
Fund: 329 2018 Streets
Department: 7000 Debt Service
329-7000-46010 2019A GO Bond - Principal US BANK 2019A BOND PAYMENTS 80,000.00 None
329-7000-46010 2019A GO Bond - Principal US BANK 2019A BOND PAYMENTS 220,000.00 None
329-7000-46110 2019A GO Bond - Interest E US BANK 2019A BOND PAYMENTS 4,575.00 None
329-7000-46110 2019A GO Bond - Interest S US BANK 2019A BOND PAYMENTS 15,050.00 None
Total Department 7000 Debt Service 319,625.00
Total Fund 329 2018 Streets 319,625.00
Fund: 331 2021A GO Bonds
Department: 7000 Debt Service
331-7000-46010 2021A GO Bond - Principal US BANK 2021A BOND PAYMENTS 435,000.00 None
331-7000-46010 2021A GO Bond - Principal US BANK 2021A BOND PAYMENTS 275,000.00 None
331-7000-46010 2021A GO Bond - Principal US BANK 2021A BOND PAYMENTS 60,000.00 None
331-7000-46110 2021A GO Bond - Interest C US BANK 2021A BOND PAYMENTS 100,721.88 None
331-7000-46110 2021A GO Bond - Interest S US BANK 2021A BOND PAYMENTS 43,525.00 None
331-7000-46110 2021A GO Bond - Interest 2 US BANK 2021A BOND PAYMENTS 7,175.00 None
Total Department 7000 Debt Service 921,421.88
Total Fund 331 2021A GO Bonds 921,421.88
Fund: 332 2022A GO Bonds
Department: 7000 Debt Service
332-7000-46010 2022A GO Bond - Principal US BANK 2022A BOND PAYMENT 215,000.00 None
332-7000-46010 2022A GO Bond - Principal US BANK 2022A BOND PAYMENT 90,000.00 None
332-7000-46110 2022A GO Bond - Improvemen US BANK 2022A BOND PAYMENT 68,806.25 None
332-7000-46110 2022A GO Bond - Principal US BANK 2022A BOND PAYMENT 18,725.00 None
Total Department 7000 Debt Service 392,531.25
Total Fund 332 2022A GO Bonds 392,531.25
Fund: 333 2023A GO Bonds
Department: 7000 Debt Service
333-7000-46010 2023A GO Bond - Improvemen US BANK 2023A BOND PAYMENT 285,000.00 None
333-7000-46110 2023A GO Bond - Improvemen US BANK 2023A BOND PAYMENT 74,400.00 None
01/29/2026 11:51 AM Page:10/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: US BANK
Fund: 333 2023A GO Bonds
Department: 7000 Debt Service
Total Department 7000 Debt Service 359,400.00
Total Fund 333 2023A GO Bonds 359,400.00
Fund: 334 2024A GO Bonds
Department: 7000 Debt Service
334-7000-46010 2024A GO Bond - Improvemen US BANK 2024A BOND PAYMENT 335,000.00 None
334-7000-46110 2024A GO Bond - Improvemen US BANK 2024A BOND PAYMENT 99,825.00 None
Total Department 7000 Debt Service 434,825.00
Total Fund 334 2024A GO Bonds 434,825.00
Fund: 601 Water
Department: 9400 Water
601-9400-46010 2019A GO Bond - Principal US BANK 2019A BOND PAYMENTS 25,000.00 None
601-9400-46010 2021A GO Bond - Principal US BANK 2021A BOND PAYMENTS 45,000.00 None
601-9400-46010 2023A GO Bond - Principal US BANK 2023A BOND PAYMENT 25,000.00 None
601-9400-46010 2024A GO Bond - Principal US BANK 2024A BOND PAYMENT 25,000.00 None
601-9400-46010 2022A GO Bond - Principal US BANK 2022A BOND PAYMENT 235,000.00 None
601-9400-46110 2019A GO Bond - Interest W US BANK 2019A BOND PAYMENTS 3,203.13 None
601-9400-46110 2021A GO Bond - Interest 2 US BANK 2021A BOND PAYMENTS 5,218.75 None
601-9400-46110 2023A GO Bond - Interest US BANK 2023A BOND PAYMENT 9,825.00 None
601-9400-46110 2024A GO Bond - Interest US BANK 2024A BOND PAYMENT 9,875.00 None
601-9400-46110 2022A GO Bond - Interest W US BANK 2022A BOND PAYMENT 71,818.75 None
Total Department 9400 Water 454,940.63
Total Fund 601 Water 454,940.63
Fund: 602 Sewer
Department: 9450
602-9450-46010 2019A GO Bond - Principal US BANK 2019A BOND PAYMENTS 25,000.00 None
602-9450-46010 2021A GO Bond - Principal US BANK 2021A BOND PAYMENTS 140,000.00 None
602-9450-46010 2023A GO Bond - Principal US BANK 2023A BOND PAYMENT 75,000.00 None
602-9450-46010 2022A GO Bond - Principal US BANK 2022A BOND PAYMENT 175,000.00 None
602-9450-46110 2019A GO Bond - Interest S US BANK 2019A BOND PAYMENTS 3,618.75 None
602-9450-46110 2021A GO Bond - Interest 2 US BANK 2021A BOND PAYMENTS 15,562.50 None
602-9450-46110 2023A GO Bond - Interest US BANK 2023A BOND PAYMENT 29,825.00 None
602-9450-46110 2022A GO Bond - Interest US BANK 2022A BOND PAYMENT 52,865.63 None
Total Department 9450 516,871.88
Total Fund 602 Sewer 516,871.88
Fund: 603 Surface Water Utility
Department: 9500 Surface Water
603-9500-46110 2019A GO Bond - Principal US BANK 2019A BOND PAYMENTS 25,000.00 None
603-9500-46110 2019A GO Bond - Interest S US BANK 2019A BOND PAYMENTS 3,256.25 None
Total Department 9500 Surface Water 28,256.25
Total Fund 603 Surface Water Utility 28,256.25
Total Vendor US BANK:3,427,871.89
01/29/2026 11:51 AM Page:11/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Washington County Prop Records/Taxpayer Svcs
Fund: 101 General Fund
Department: 1320 Administration
101-1320-43510 TRUTH IN TAXATION MAILING Washington County Prop Rec TRUTH IN TAXATION MAILING 1,504.14 None
Total Department 1320 Administration 1,504.14
Total Fund 101 General Fund 1,504.14
Total Vendor Washington County Prop Records/Taxpayer Svcs:1,504.14
Vendor: Washington County Public Health
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-44300 MISCELLANEOUS DISPOSAL Washington County Public H HAZ WASTE RECYCLING 370.92 None
Total Department 3100 Public Works 370.92
Total Fund 101 General Fund 370.92
Total Vendor Washington County Public Health:370.92
Vendor: Xcel Energy
Fund: 101 General Fund
Department: 3100 Public Works
101-3100-43811 3014 Jamley Ave N - Street Xcel Energy 51-4572945-7 DUE 02/19 30.07 None
101-3100-43811 179 Keats Ave Traffic Sign Xcel Energy 51-0012718950-5 - DUE 02/19 90.18 None
101-3100-43811 689 Inwood Ave Traffic Sig Xcel Energy 51-0013811065-2 - DUE 02/19 74.35 None
Total Department 3100 Public Works 194.60
Total Fund 101 General Fund 194.60
Fund: 601 Water
Department: 9400 Water
601-9400-43810 51-0014032224-4 - Wat Towe Xcel Energy 51-0014032224-4 - DUE 02/19 593.07 None
601-9400-43810 51-0014032232-4 - 3418 LA Xcel Energy 51-0014032232-4 - DUE 02/19 54.52 None
601-9400-43810 4525 Lily Ave N - Well #5 Xcel Energy 51-0013315481-4 - DUE 02/06 3,230.19 None
601-9400-43810 51-0011431737-7 - 2576 INW Xcel Energy 51-0011431737-7 - DUE 02/23 - 2576 1,770.96 None
Total Department 9400 Water 5,648.74
Total Fund 601 Water 5,648.74
Fund: 602 Sewer
Department: 9450
602-9450-43810 10845 32nd St Lift Station Xcel Energy 51-0013680215-5 - DUE 02/19 268.91 None
602-9450-43810 9956 Tapestry Rd Lift Stat Xcel Energy 51-0014133900-7 - DUE 02/20 217.06 None
Total Department 9450 485.97
Total Fund 602 Sewer 485.97
Fund: 703 City Center Operations (ISF)
Department: 0000 General
703-0000-43810 Elec Util 3880 Laverne Ave Xcel Energy 51-0013935424-9 DUE 02/19 4,981.19 None
Total Department 0000 General 4,981.19
Total Fund 703 City Center Operations (ISF)4,981.19
Total Vendor Xcel Energy:11,310.50
01/29/2026 11:51 AM Page:12/13
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
POST DATES 12/01/2025 - 02/02/2026
POSTED AND UNPOSTED
OPEN
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
--- TOTALS BY FUND ---
101 General Fund 138,900.09
329 2018 Streets 319,625.00
331 2021A GO Bonds 921,421.88
332 2022A GO Bonds 392,531.25
333 2023A GO Bonds 359,400.00
334 2024A GO Bonds 434,825.00
430 Railroad Improvements 2,288.63
437 City Hall/Fire Statn Bldg Proj 35.40
451 2026 Street & Utility Imprvmts 255.00
601 Water 546,268.91
602 Sewer 533,849.75
603 Surface Water Utility 31,750.73
703 City Center Operations (ISF)37,535.41
803 Escrow Fund 5,095.85
Total For All Funds:3,723,782.90
01/29/2026 11:51 AM Page:13/13
Staff Report
DATE: 2/4/26
Consent Agenda
AGENDA ITEM: Planning Commission 2026 Work Plan
SUBMITTED BY: Sophia Jensen, Senior City Planner
BACKGROUND:
Per Section 3.12.280 of the Lake Elmo City Code, the Planning Commission is tasked with reviewing
and recommending an annual work plan. Staff built off the 2025 work plan to establish the 2026
Planning Commission Work Plan.
The Planning Commission reviewed and recommended approval of the proposed plan at their
12/8/2025 meeting as presented by staff (Vote 4-0).
The City Council had a joint workshop with the Planning Commission on 1/13/2026 to review the
workplan and discuss the goals for the Commission. At the meeting no changes were proposed to the
plan.
ISSUE BEFORE THE CITY COUNCIL:
The City Council is being asked to make a decision on the proposed Planning Commission Work Plan
for 2026.
DETAILS AND ANALYSIS:
The work plan follows a similar ranking system to the Parks Commission work plan with a priority
system of 1-5 (1 being the highest priority).
Items that have been completed in the 2025 work plan include the following:
1.Housekeeping amendments identified in 2024 were completed in February.
2. Cannabis regulations were approved, and no formal applications have been received in 2025.
3. Old Village review update was provided in November. Updates will be incorporated into the
2050 Comprehensive Plan
4. A City Council Workshop for short term rentals was held in November and Planning
Commission Discussion held in December
5.CIP was reviewed in November.
6. Planning Commission training was held in March.
7. Public Hearing methods and mailings:
a.Staff updated the mailer language to include additional information
b. City Attorney Consulted on mailing distances
c.City Council Workshop held 12/8/2025
8.Promoting Sustainability:
a.The city received Steps 4 and 5 of the GreenSteps Program and 2 gold leaf recognition
items for 2025.
b. Not on the work plan for 2025 but the City also started a tree fund in 2025.
9. The city has an interactive GIS tool on the website for residents and developers. This was
presented to the Commission in October.
2
10. Land Use applications were reviewed as they were received throughout the year.
OPTIONS:
1. Approve the Planning Commission 2026 Work Plan
2. Amend the Planning Commission 2026 Work Plan
FISCAL IMPACT:
None
RECOMMENDATION:
Staff recommends the City Council approve the proposed work plan as part of the consent agenda. If
removed from the consent agenda, staff recommends the following motion:
“Move to approve the 2026 Planning Commission Work Plan as presented by Staff.”
ATTACHMENTS:
1. 2025 Planning Commission Work Plan
2. Proposed 2026 Planning Commission Work Plan
1
2025 Planning Commission Work Plan
Reviewed by the Planning Commission: 11/13/2024
Joint Workshop Review: 2/11/25
Reviewed by the City Council: 2/18/2025
Key
Status
C – Complete
IP – In Progress
PL Priority Level (1-5 with 1 being the highest priority)
Project and Description PL Status
Code Amendments
• Process the housekeeping amendments identified by City Staff in
2024.
2
• Review MN Cannabis regulations and add zoning/licensing
requirements
3
• Review the Old Village Area Zoning and Future Land Use Maps in
response to the Old Village Study Conducted in 2024
4
• Review need for short term rental registration and regulations 4
Comprehensive Plan Amendments
• Planning Commission complete their annual review of City Capital
Improvement Plan for consistency with Comprehensive Plan.
2
Other Planning Initiatives
• Provide annual training to Planning Commission. 2
• Review public hearing notice methods and mailing distances 2
• Hold annual joint Planning Commission City Council work session. 2 2/11/25
• Promote sustainability through the Gold Leaf, B3 and GreenSteps
programs
4
• Implement an interactive city map for residents 2
Ongoing Planning Activities
• Zoning Code Amendments – as amendments are requested. 1
• Comprehensive Plan Amendments – as amendments are requested. 1
• Zoning Map Amendments – as amendments are requested. 1
2026 Planning Commission Work Plan
Reviewed by the Planning Commission: 12/8/2025
Joint Workshop Review: 1/13/2025
Reviewed by the City Council: 2/3/2025
Key
Status
C – Complete
IP – In Progress
PL Priority Level (1-5 with 1 being the highest priority)
Project and Description PL Status
Code Amendments
• Process the housekeeping amendments identified in 2025 3
• Review of short-term rental registration and regulation ordinance 2
Comprehensive Plan
• Review of the City Capital Improvement Plan for consistency with
Comprehensive Plan
5 Annual
• Prepare for the Image 2050 Comprehensive Plan Process 4 Ongoing
Other Planning Initiatives
• Provide training to Planning Commission 5 Annual
• Process land use applications for the Old Fire Hall and Parks building
redevelopment
3
• Process land use applications for the City 76-acre park 3
• Process land use applications for the City 180-acre 3M Property 3
• Hold annual joint Planning Commission City Council work session 1 January
• Consider reviewing and updating the Alternative Urban Areawide
Reviews (AUAR) - Old Village and City 180 Acres
4
• Promote sustainability through the Gold Leaf, B3 and GreenSteps
programs
2 Ongoing
• Promote open space developments and wildlife habitat/corridors 2
Ongoing Planning Activities
• Zoning Code and Map Amendments – as amendments are requested. 1 Ongoing
• Comprehensive Plan Amendments – as amendments are requested. 1 Ongoing
• Land Use Applications – as applications are submitted. 1 Ongoing
STAFF REPORT
DATE:02/04/2026
CONSENT
TO: CITY COUNCIL
FROM: Interim Public Works Director – Adam Swanepoel
AGENDA ITEM: Parks Commission Work Plan
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☒ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
Per Section 3.12.540 of the Lake Elmo City Code, the Parks Commission is responsible for
creating an annual work plan, which encompasses a list of projects, maintenance tasks,
programs, and objectives for the year. Staff has developed the 2026 work plan based on the
previous year's plan and the suggested capital improvement plan.
This work plan aims to evaluate and subsequently execute the overarching goals of the parks
division while detailing the projects that the Commission and staff will undertake in the
forthcoming year, allowing for adaptability to emerging priorities. The projects are categorized
as follows:
Planning / Project and Development– This section addresses the larger long term park
projects and funding opportunities. Projects that will be carried out in the upcoming year.
o This would include projects approved through CIP.
o Preparation and planning for larger projects for the following year.
Maintenance & Refurbishing – Projects in this category are carried out by public works
staff and does not necessarily rely on the Park Dedication money for funding and is based
off the 2026 parks annual budget. Much of the maintenance by public works staff is daily
operations along with weekly and monthly inspections.
Additional Park Initiatives - Establishes goals and ways in which staff and the
commission can increase the use of city parks and promote community engagement.
Launch new and creative ways to reach park users, gain insight on future needs.
Finance – How, specifically, does the Parks Commission want to spend and budget Parks
and Recreation funds?
o This will of course go hand-in-hand with planning and audit but this specifically
should focus on next tasks to be carried out in terms of budget.
The Parks Commission reviewed and recommended approval of the proposed plan at their 11-
17-2025 meeting as presented by staff. (Vote 6-0)
The City Council had a joint workshop with the Parks Commission on 01/13/2026 to review the
workplan and discuss the goals for the Commission. At the meeting no additional changes were
proposed for the plan.
ISSUE BEFORE CITY COUNCIL:
Would City Council like to accept the 2026 work plan as proposed?
PROPOSAL DETAILS/ANALYSIS:
Planning / Project and Development – Items in this section have been listed as a CIP item or have
been identified as an item of consideration by the Parks Commission.
-Connar from Washington County will present future CIP projects the county is working on
that may affect the City of Lake Elmo in years to come. He will also provide an updated
scope on the Greenway Trail and its potential development throughout the city.
-Review the upcoming neighborhood playground replacements and prioritize those based off
city councils’ recommendation to reduce playgrounds in neighborhood parks.
-Staff will work with city engineers in preparation and design for the reconstruction of the
parking lot and trails in Elmo’s Dog Park.
- Work with Flagship Recreation on the replacement of the Lions Park Playground.
-Obtain and select bids for the resurfacing of the hard surface courts in Demontreville,
Carriage and Tablyn Park.
-Begin planning for and placement of a park pavillion. Make a priority list for future
replacements and their location.
- Provide concepts and a plan for the Ridge Park Playground Replacement
- Review Tablyn Park Playground with priority list and identify need or removal.
-Provide options and implement a sound barrier for pickleball noise at Pebble Park
-Develop a master plan for the future of Lions Park.
Maintenance & Refurbishing – This section primarily emphasizes the preservation of existing park
amenities and resources. The public works team is responsible for carrying out most of the
maintenance and necessary upgrades to park facilities. They perform daily operations across city
parks, which include conducting weekly and monthly safety inspections and garbage cleanup. In
addition to annual inspections of the trails and bituminous areas.
Over the past year, the public works team has been dedicated to enhancing parks to provide a better
experience for all users. The staff will continue planting trees throughout the city parks to create
more varied shaded areas.
Additional Park Initiatives
Items in this section focus on additional efforts by the commission and staff to continue the upkeep
of our community parks to make them enjoyable for all users.
A collaborative workshop with the city council is scheduled to evaluate the 2026 work plan, which
will aid in ensuring that the objectives are in line with other divisions within the city, providing
direction for future decisions or our parks. Staff will continue supporting the initiatives of
conservation programs offered at the Sally Manzara Nature Center, including the buckthorn
removal project, and will present any forthcoming grant opportunities. There has been continuous
suggestions from users for tree planting in our parks for the purposes of shade and aesthetic
improvements. Each year, the staff will continue to add or replace trees in our parks. Additionally,
the staff will collaborate with volunteers from adopted parks to assist in planting more trees
throughout the year. Efforts will also be made to promote the city’s parks webpage with new
information and photographs of the city parks.
Finance
In June 2025, the Parks Commission recommended the current CIP to City Council. Council will
review the CIP in its December meeting and provide any needed changes. Staff along with the
Parks Commission will again review the CIP in June 2026 and make appropriate adjustments for
the upcoming year.
Staff will provide commissioners updates of the Park Dedication Fund balance at scheduled
meetings when funds may be considered.
OPTIONS:
1.Approve the Parks Commission 2026 Work Plan as presented.
2.Amend the Parks Commission 2026 Work Plan as presented.
FISCAL IMPACT:
Fiscal impacts are outlined and confirmed in the Capital Improvement Plan (CIP). CIP items are
funded through the Park Dedication Fund while Maintenance & Refurbishing items are funded
through the Public Works Operating Budget.
RECOMMENDATION:
Staff recommends the following motion:
“Motion to recommend the 2026 Parks Commission Work Plan.”
ATTACHMENTS:
1.2026 Parks Commission Work Plan
1
2026 Parks Commission Strategic Work Plan
The City of Lake Elmo Park Commission has affirmed their overall goals to be:
1) Ensure that our parks and trail system are constructed / maintained.
2) Provide recreational amenities that will attract more users of public lands as well as property taxpayers to the
City.
3) Create a safe environment in all our parks.
4) Serve as a reviewing body to make sure the “open space” character development is preserved in new
developments.
With the broader priorities defined, the 2026 Park Commission Strategic Work Plan has been broken down into
three segments: Project and Description; Maintenance & Refurbishing and other Park Initiatives.
Status and Timeline (projected months in which project will be brought to Parks Commission meeting) are also
indicated in order to better manage goals and objectives.
Priority Levels are determined on a 1-5 scale with 1 being the highest priority and 5 being the lowest. This will
serve as a guide to what tasks serve as a higher priority to staff and work allocation.
Key
Status C – Complete
IP – In Progress
PL Priority Level (1-5 with 1 being the highest priority)
Planning / Project and Development PL Status
Planning and Policy
Review Washington County Central Greenway Trail Plan and
other County CIP projects near Lake Elmo
1 Feb
Review future Neighborhood playground replacement and
schedule priority
1 IP
Pave dog park parking lot and trails 2 IP
Lions Park Playground Equipment Replacement 2 IP
Court resurfacing in Demontreville, Carriage and Tablyn 2 IP
Select location and installation for Park Pavillion 2 IP
Ridge Park playground replacement 2 IP
2
Tablyn Park Playground Equipment replacement 3 IP
Review and mitigate Pickleball Noise at Pebble Park 2 IP
Develop a Lions Park Master Plan 2 IP
Review Park Use Policy -2 A
Maintenance & Refurbishing
Parks Needs Assessment 3 Annual
Asphalt trail Maintenance
- Inspections, crack filling and inspections
3 IP
Playground and Park Inspections 3 IP
Park Trail -Winter Maint
Additional Park Initiatives
Hold a joint Parks Commission / City Council work session 2 IP
Plan for Multisport complex and park land use 1 IP
Park Tree Planting 2 IP
Oversee efforts of buckthorn removal and Sally Manzara Nature
Center
2 IP
Add Schiltgen’s Park to Ski Grant Application 3 IP
Park Invasive Species identification and plan 3
Finance
Update Capital Improvement Plan 1 IP
Provide Budget Updates as needed 4 IP
STAFF REPORT
DATE: February 4, 2026
CONSENT
TO: City Council
FROM: Mike Rusenovich, Project Engineer
AGENDA ITEM: Accept Improvements and Approve Security Reduction for Bridgewater
Bank
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jason Stopa, Community Development Director
Adam Swanepoel, Interim Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Bridgewater Bank, Inc. entered into a site improvement agreement with the City for
Bridgewater Bank on March 17, 2025. Construction of the public improvements is now complete.
ISSUE BEFORE COUNCIL: Should the City Council accept the Bridgewater Bank improvements and
reduce the security amount as outlined in the Bridgewater Bank Site Improvement Agreement?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to accept the
improvements and reduce the security for the Bridgewater Bank project. This request has been reviewed
and is being recommended for approval in accordance with the approved Site Improvement Agreement.
Approval of this reduction is contingent on the developer having a positive escrow balance in the minimum
amount required by the City, and the developer being current with all payments and obligations required
by the Site Improvement Agreement. The security amount is recommended to be reduced as follows:
Current Security Amount Proposed Security Amount
1. Bridgewater Bank
(11999 Upper 40th Street N)
$293,750 $140,000
The warranty periods for the improvements are identified on the attached Certificate of Completion.
Twenty-five percent (25%) of the original security amount for the public improvement items will be
retained until the applicable warranty periods have expired and all warranty corrective work has been
completed. 100% of the landscaping security has been retained.
FISCAL IMPACT: It is the City’s goal to retain at all times during the subdivision improvements a
security amount that is adequate to ensure completion of all elements of the improvements as protection to
the city tax payers against the potential of developer default.
OPTIONS: Accept the public improvements and reduce the security amount or do not accept the public
improvements and retain the current security amount.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve the security reductions as detailed in the attached worksheet for
Bridgewater Bank, contingent on the developer being current with all payments and obligations in
accordance with the Site Improvement Agreement, including a positive escrow balance as required by the
City. If removed from the consent agenda, the recommended motion for the action is as follows:
Motion to accept the improvements and approve the security reduction as detailed in the attached
worksheet for Bridgewater Bank, contingent on the developer being current with all payments and
obligations in accordance with the Site Improvement Agreement.
ATTACHMENTS:
1. Certificate of Completion – Bridgewater Bank.
2. Security Reduction Worksheet – Bridgewater Bank.
Date Type Due date for
packet Order Agenda Section Agenda item
2/10/2026 CC Workshop 2/3/26
2/17/2026 CC Meeting 2/10/26 Regular Agenda RLS #132 - Minor Subdivision
Regular Agenda 2026 Street & Utility - Accept Bids and Award Contract
Consent Agenda Zoning Text Amendment Public Hearing Notice Distances
Consent Agenda Zoning Text Amendment 2026 Housekeeping
Consent Agenda Lake ELmo Strategic Communications Plan
Consent Agenda Approve Agreement bewteen Valley Branch Watershed District and City to conduct Live Fire
Training Burns at Legion Avenue homes
Consent Agenda Dunn Storm Water Appeal
Consent Agenda Approve Massage Therapy License Renewals
Discussion Highpointe Crossing Concept & Rural Road Section
Closed Session Fire Station/Parks Property Purchase Agreement Discussion
Consent Agenda Building Permit Fee Reduction for the St. Jude Dream Home - 3767 Knightsbridge Ln N
3/3/2026 CC Meeting 2/24/26 Presentation Green Step/Gold Leaf Overview and Award - Kristin Mroz
Regular Agenda Lake Elmo Firehouse Addition Minor Subdivision
Regular Agenda Accept Bids and Award Contract for the CSAH 14 Watermain Improvements
Consent Agenda Approve Engineering Design Standards Manual, Dated March 2026
Closed Session Discuss sale of 11052 34TH ST N
3/10/2026 CC Workshop 3/3/26 Obstructions in ROW
City 180-Acres ULI TAP Final Report & Next Steps
3/17/2025 CC Meeting 3/10/26
Regular Agenda Approve Cooperative Cost Share and Cooperative Maintenance agreements for Hwy 36/LE Ave
Regular Agenda Northstar 3rd Addition FInal Plat, Final PUD, and Development Agreement
Future Council Agenda Items
*Please note: This list is subject to change*