HomeMy WebLinkAbout09-09-25 City Council Workshop PacketCity Council Workshop
3880 Laverne Avenue North
Tuesday September 9, 2025
6:30 p.m.
AGENDA
Call To Order
Joint Discussion With The Parks Commission
Parks Service Level
Assistant Public Works Director Swanepoel Presenting
PARKS SERVICE LEVEL DISCUSSION.PDF
Park Amenities And Replacements
Assistant Public Works Director Swanepoel Presenting
PARK AMENITIES AND REPLACEMENTS.PDF
Sports Complex 76 Acres
Community Development Director Stopa Presenting
CC WORKSHOP STAFF REPORT -SPORTS COMPLEX.PDF
SPORTS COMPLEX ATTACHMENTS.PDF
SPORTS COMPLEX PRESENTATION.PDF
Stormwater Utility Fee
City Engineer Stanley Presenting
STORMWATER UTILITY FEE MEMO.PDF
2026 Budget & Levy Discussion
Finance Director Hadler Presenting
BUDGET AND LEVY MEMO WITH ATTACHMENTS.PDF
PRESENTATION - 2026 BUDGET WORKSHOP.PDF
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
I.
II.
1.
Documents:
2.
Documents:
3.
Documents:
III.
Documents:
IV.
Documents:
V.
Documents:
VI.
City Council Workshop3880 Laverne Avenue NorthTuesday September 9, 20256:30 p.m.AGENDACall To OrderJoint Discussion With The Parks CommissionParks Service LevelAssistant Public Works Director Swanepoel PresentingPARKS SERVICE LEVEL DISCUSSION.PDFPark Amenities And ReplacementsAssistant Public Works Director Swanepoel PresentingPARK AMENITIES AND REPLACEMENTS.PDFSports Complex 76 AcresCommunity Development Director Stopa PresentingCC WORKSHOP STAFF REPORT -SPORTS COMPLEX.PDFSPORTS COMPLEX ATTACHMENTS.PDFSPORTS COMPLEX PRESENTATION.PDFStormwater Utility Fee
City Engineer Stanley Presenting
STORMWATER UTILITY FEE MEMO.PDF
2026 Budget & Levy Discussion
Finance Director Hadler Presenting
BUDGET AND LEVY MEMO WITH ATTACHMENTS.PDF
PRESENTATION - 2026 BUDGET WORKSHOP.PDF
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
I.II.1.Documents:2.Documents:3.Documents:III.
Documents:
IV.
Documents:
V.
Documents:
VI.
STAFF REPORT
DATE:09/09/2025
Discussion
TO: CITY COUNCIL
FROM: Assistant Public Works Director – Adam Swanepoel
AGENDA ITEM: Workshop -Parks Service Level
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☒ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The parks master plan was completed in 2024 with the first priority being, add a Parks Director
Position. As part of the 2025 work plan, the Parks Commission added it as an item to review and
implement in 2025. This workplan was presented and reviewed with City Council at a joint
workshop and was approved in February 2025.
In June 2025, staff asked the Park Commission to discuss the service level and staffing needs
currently being provided. Commissioners were asked to submit items they feel the park system is
lacking, in addition to any services that are not being fulfilled.
ISSUE BEFORE COUNCIL:
Does the City Council support the need for a Parks Director for the City of Lake Elmo.
SUMMARY:
The commission reviewed the service level needs at its August meeting and summarized them
into six categories.
Recreational Programming – Develop community, recreational and education
programming for kids, adults and seniors. Promote outdoor activities and use of park
system.
Increase Community Engagement – Create Park/trail through website or social sites,
promoting ways to donate, community events and volunteer opportunities.
Securing funding – Explore & secure additional funding sources, mechanisms and
partners. Identifying, applying for, and securing park and recreation funding via various
means, including grant writing.
Long-range strategic planning – Promoting Park improvements, expansion of the park
and recreation system and facilities.
Coordinating, developing and implementing a city trail network including greater
interconnectivity and year-round accessibility.
Environmental Stewardship – Managing sustainability initiatives, conservation efforts,
and urban forestry programs.
FISCAL IMPACT:
There is no fiscal impact on the 2025 budget. If supported this would be an additional position in
2026.
RECOMMENDATION:
Discuss the key level of service needs the city would like to full fill within the park system.
STAFF REPORT
DATE: 09/09/2025
Discussion
TO: CITY COUNCIL
FROM: Assistant Public Works Director – Adam Swanepoel
AGENDA ITEM: Park Amenities and Replacements
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
At the September 2nd, City Council meeting, Council tabled the replacement of the Lions Park
playground to discuss the future of Lions Park and the future of playground replacement around
the city. The extended CIP for the parks department has numerous playground sets, pavilions and
additional amenities to add to the park system. With the continued increase in the cost of
construction is funding sustainable to hold up to the continued additions. Are there options to
combined amenities or seek more destination parks within the community to stay fiscally
responsible.
ISSUE BEFORE CITY COUNCIL:
Does the City Council support the need to continue replacing park amenities, including
neighborhood playground sets as scheduled by the Parks Commission?
PROPOSAL DETAILS/ANALYSIS:
The City of Lake Elmo has 14 playground sets within the community. In the past two years the
city has replaced three of them and is currently scheduled to replace several more in the next
year. Each playground set is put in the CIP for a replacement every 25 years and averages around
$150,000 per replacement. The National Parks and Recreation standard for playground
replacement is 20-25 years.
Lions Park is settled near downtown and was listed as the number one park used by those
surveyed in the most recent Parks Master Plan. With its central location, four other parks (Reid,
Pilot, Tanna Ridge and Firefly) are all less than a half mile from this location. Reid and Tanna
Ridge Park are both scheduled for replacement in the next 8 years.
The Parks Commission has listed five new pavilions in the CIP over the next five years. Without
an exact location planned, the Parks Commission has visited parks over the last two years and
has made a list of potential placements for these in the future.
FISCAL IMPACT:
Fiscal impacts are outlined in the 2026-2035 Capital Improvement Plan (CIP). CIP items are
funded though the Parks Dedication Fund while Operations and Maintenance items are funded
through the Public Works Budget.
RECOMMENDATION:
Staff would recommend providing the Parks Commission with direction on the need for future
Playground Replacements and the addition of future amenities within our parks .
ATTACHMENTS:
• Parks CIP summary 2026 through 2035
• Parks CIP detail 2026 through 2035
2026 through 2035
Parks - Summary
Lake Elmo, MN
Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Parks and Recreation
Trail Seal Coat PR-026 50,000 100,000 150,000
Tana Ridge Park Play Equipment -
Replacement PR-028 125,000 125,000
Tablyn Park Play Equipment -
Replacement PR-029 210,000 210,000
Stonegate Park Play Equipment -
Replacement PR-030 125,000 125,000
Reid Park Play Equipment -
Replacement PR-031 125,000 125,000
Ridge Park Play Equipment -
Replacement PR-032 125,000 125,000
Hidden Knoll Park Play Equipment -
Replacement PR-034 125,000 125,000
Carriage Station Park Play Equipment -
Replacement PR-036 250,000 250,000
Trail Additions PR-038 78,000 78,000
Lions Park Playground Equipment
Replacement PR-039 275,000 275,000
Court Resurfacing PR-040 30,000 30,000
Lions Park Concession Building Updates PR-043 300,000 300,000
Skate Park PR-044 150,000 150,000
Outdoor Fitness Equipment PR-045 30,000 30,000
Outdoor Fitness Park PR-046 30,000 30,000
Disk Golf PR-047 30,000 30,000
Central Play Complex PR-048 300,000 300,000
Court Resurfacing PR-050 30,000 30,000
Trail Connection PR-051 200,000 200,000
Park Sign Replacement PR-052 225,000 225,000
Multisport Complex Amenities PR-053 1,000,000 1,000,000
Invasive Species Management PR-054 25,000 25,000
New Park Pavilion PR-055 80,000 80,000
New Park Pavilion PR-056 80,000 80,000
New Park Pavilion PR-057 80,000 80,000
Produced Using Plan-It CIP Software
New Park Pavilion PR-058 80,000 80,000
New Park Pavilion PR-059 80,000 80,000
Elmo's Pup Park Parking Lot and Trail
Paving PR-060 50,000 50,000
Lions Court Surface Replacement PR-061 50,000 50,000
Limerick Village Area Park Dev PR-062 400,000 400,000
Central Greenway Regional Trail PR-069 520,000 520,000
Parks and Recreation Total 870,000 583,000 850,000 2,220,000 455,000 130,000 125,000 125,000 0 0 5,358,000
Park Dedication Fund (404)870,000 583,000 850,000 2,220,000 455,000 130,000 125,000 125,000 5,358,000
Source Grand Total 870,000 583,000 850,000 2,220,000 455,000 130,000 125,000 125,000 0 0 5,358,000
GRAND TOTAL 870,000 583,000 850,000 2,220,000 455,000 130,000 125,000 125,000 0 0 5,358,000
Department Project #2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Produced Using Plan-It CIP Software
Trail
Seal
Coat
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-026
Project Name Trail Seal Coat
Department Parks and Recreation Category Park Improvements
Priority 3 Important Status New Recommendation
Useful Life 7 years
Description
Seal coating city owned trails at year 3 and year 10.
Justification
Extends the life of the asphalt trails.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 50,000 0 0 0 0 100,000 0 0 0 0 150,000
Total 50,000 0 0 0 0 100,000 0 0 0 0 150,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)50,000 0 0 0 0 100,000 0 0 0 0 150,000
Total 50,000 0 0 0 0 100,000 0 0 0 0 150,000
Produced Using Plan-It CIP Software
Tana
Ridge
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-028
Project Name Tana Ridge Park Play Equipment - Replacement
Department Parks and Recreation Category Park Improvements
Priority 5 Future Consideration Status Active
Useful Life 25 years
Description
Replace the 2005 play equipment.
Justification
End of its useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 0 0 0 125,000 0 0 0 0 0 125,000
Total 0 0 0 0 125,000 0 0 0 0 0 125,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 125,000 0 0 0 0 0 125,000
Total 0 0 0 0 125,000 0 0 0 0 0 125,000
Produced Using Plan-It CIP Software
Tablyn
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-029
Project Name Tablyn Park Play Equipment - Replacement
Department Parks and Recreation Category Park Improvements
Priority 4 Less Important Status Active
Useful Life 25 years
Description
Replace the 1997 play equipment.
Justification
End of its useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 210,000 0 0 0 0 0 0 0 0 0 210,000
Total 210,000 0 0 0 0 0 0 0 0 0 210,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)210,000 0 0 0 0 0 0 0 0 0 210,000
Total 210,000 0 0 0 0 0 0 0 0 0 210,000
Produced Using Plan-It CIP Software
Stonegate
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-030
Project Name Stonegate Park Play Equipment - Replacement
Department Parks and Recreation Category Park Improvements
Priority 4 Less Important Status Active
Useful Life 25 years
Description
Replace the 1998 play equipment.
Justification
End of its useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 125,000 0 0 0 0 0 0 0 0 125,000
Total 0 125,000 0 0 0 0 0 0 0 0 125,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 125,000 0 0 0 0 0 0 0 0 125,000
Total 0 125,000 0 0 0 0 0 0 0 0 125,000
Produced Using Plan-It CIP Software
Reid
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-031
Project Name Reid Park Play Equipment - Replacement
Department Parks and Recreation Category Park Improvements
Priority 5 Future Consideration Status Active
Useful Life 25 years
Description
Replace the 2008 play equipment.
Justification
End of its useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 0 0 0 0 0 0 125,000 0 0 125,000
Total 0 0 0 0 0 0 0 125,000 0 0 125,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 0 0 0 125,000 0 0 125,000
Total 0 0 0 0 0 0 0 125,000 0 0 125,000
Produced Using Plan-It CIP Software
Ridge
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-032
Project Name Ridge Park Play Equipment - Replacement
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 3 Important
Status Active Useful Life 25 years
Description
Replace the 2003 play equipment.
Justification
End of its useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 125,000 0 0 0 0 0 0 0 0 0 125,000
Total 125,000 0 0 0 0 0 0 0 0 0 125,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)125,000 0 0 0 0 0 0 0 0 0 125,000
Total 125,000 0 0 0 0 0 0 0 0 0 125,000
Produced Using Plan-It CIP Software
Hidden
Knoll
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-034
Project Name Hidden Knoll Park Play Equipment - Replacement
Department Parks and Recreation Category Park Improvements
Priority 5 Future Consideration Status Active
Useful Life 25 years
Description
Replace the 2007 play equipment.
Justification
Exceeded its useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 0 0 0 0 0 125,000 0 0 0 125,000
Total 0 0 0 0 0 0 125,000 0 0 0 125,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 0 0 125,000 0 0 0 125,000
Total 0 0 0 0 0 0 125,000 0 0 0 125,000
Produced Using Plan-It CIP Software
Carriage
Station
Park
Play
Equipment
-
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-036
Project Name Carriage Station Park Play Equipment - Replacement
Department Parks and Recreation Category Park Improvements
Priority 5 Future Consideration Status Active
Useful Life 25 years
Description
Replace the 2000 playset.
Justification
End of useful life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 0 250,000 0 0 0 0 0 0 0 250,000
Total 0 0 250,000 0 0 0 0 0 0 0 250,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 250,000 0 0 0 0 0 0 0 250,000
Total 0 0 250,000 0 0 0 0 0 0 0 250,000
Produced Using Plan-It CIP Software
Trail
Additions
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-038
Project Name Trail Additions
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 3 Important
Status Active Useful Life 25 years
Description
Potential trail connections between developments along Hudson Blvd and the trail connection along Manning Ave from Cty 14 south to the railroad track.
Justification
Trail would address the following community needs-Deliver students safely to school, bring people to our parks, provide safe recreation, trail diversity and bring people to the downtown.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 78,000 0 0 0 0 0 0 0 0 78,000
Total 0 78,000 0 0 0 0 0 0 0 0 78,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 78,000 0 0 0 0 0 0 0 0 78,000
Total 0 78,000 0 0 0 0 0 0 0 0 78,000
Produced Using Plan-It CIP Software
Lions
Park
Playground
Equipment
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-039
Project Name Lions Park Playground Equipment Replacement
Department Parks and Recreation Category Park Improvements
Priority 4 Less Important Status Active - Revised from Prior CIP
Useful Life 25 years
Description
Replacement of playground equipment.
Justification
Playset installed in 2000 has exceeded the expected life.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 275,000 0 0 0 0 0 0 0 0 0 275,000
Total 275,000 0 0 0 0 0 0 0 0 0 275,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)275,000 0 0 0 0 0 0 0 0 0 275,000
Total 275,000 0 0 0 0 0 0 0 0 0 275,000
Produced Using Plan-It CIP Software
Court
Resurfacing
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-040
Project Name Court Resurfacing
Department Parks and Recreation Category Park Improvements
Priority 2 Very Important Status Active
Useful Life 10 years
Description
Resurface the playing surfaces at Demontreville, Carriage Station and Tablyn basketball courts.
Justification
Seal existing basketball courts playing surface and lining.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 30,000 0 0 0 0 0 0 0 0 0 30,000
Total 30,000 0 0 0 0 0 0 0 0 0 30,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)30,000 0 0 0 0 0 0 0 0 0 30,000
Total 30,000 0 0 0 0 0 0 0 0 0 30,000
Produced Using Plan-It CIP Software
Lions
Park
Concession
Building
Updates
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-043
Project Name Lions Park Concession Building Updates
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active - Revised from Prior CIP Useful Life 20 years
Description
Building updates to concession stand including update bathrooms and kitchen area to ADA standards.
Justification
Extend life of building and updating 20 plus year old interior and make ADA accessible.
Some funding potentially from the lions ball field sign advertising fund.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 300,000 0 0 0 0 0 0 0 0 300,000
Total 0 300,000 0 0 0 0 0 0 0 0 300,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 300,000 0 0 0 0 0 0 0 0 300,000
Total 0 300,000 0 0 0 0 0 0 0 0 300,000
Budget Impact
04/20/2025 - Parks Commission recommendation to increase to $300,000 due to increased building costs
Produced Using Plan-It CIP Software
Skate
Park
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-044
Project Name Skate Park
Department Parks and Recreation Category Park Improvements
Priority 5 Future Consideration Status Active
Useful Life 25 years
Description
Create skate park within park system to include opportunities for BMX.
Justification
New opportunity for teenagers within city.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 150,000 0 0 0 0 0 0 150,000
Total 0 0 0 150,000 0 0 0 0 0 0 150,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 150,000 0 0 0 0 0 0 150,000
Total 0 0 0 150,000 0 0 0 0 0 0 150,000
Produced Using Plan-It CIP Software
Outdoor
Fitness
Equipment
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-045
Project Name Outdoor Fitness Equipment
Department Parks and Recreation Category Park Improvements
Priority 4 Less Important Status Active
Useful Life 25 years
Description
Add fitness equipment to amenities within park system.
Justification
Additional fitness equipment to be added to park system or along trail based off interest in fitness park.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 0 0 30,000 0 0 0 0 0 0 30,000
Total 0 0 0 30,000 0 0 0 0 0 0 30,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 30,000 0 0 0 0 0 0 30,000
Total 0 0 0 30,000 0 0 0 0 0 0 30,000
Produced Using Plan-It CIP Software
Outdoor
Fitness
Park
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-046
Project Name Outdoor Fitness Park
Department Parks and Recreation Category Park Improvements
Priority 4 Less Important Status Active - Revised from Prior CIP
Useful Life 25 years
Description
Create an outdoor fitness park as an addition to or replacement of a parks play set.
Justification
Diversity in the city park play equipment, intended use for kids and adults.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 30,000 0 0 0 0 0 0 30,000
Total 0 0 0 30,000 0 0 0 0 0 0 30,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 30,000 0 0 0 0 0 0 30,000
Total 0 0 0 30,000 0 0 0 0 0 0 30,000
Produced Using Plan-It CIP Software
Disk
Golf
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-047
Project Name Disk Golf
Department Parks and Recreation Category Park Improvements
Priority 5 Future Consideration Status Active
Useful Life 25 years
Description
Create an outdoor disk golf course within the park system.
Justification
Continue to search for possible location of disk golf within the park system
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Equip/Vehicles/Furnishings 0 0 0 30,000 0 0 0 0 0 0 30,000
Total 0 0 0 30,000 0 0 0 0 0 0 30,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 30,000 0 0 0 0 0 0 30,000
Total 0 0 0 30,000 0 0 0 0 0 0 30,000
Produced Using Plan-It CIP Software
Central
Play
Complex
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-048
Project Name Central Play Complex
Department Parks and Recreation Category Park Improvements
Priority 4 Less Important Status Active
Useful Life 25 years
Description
Identify area to create a central play complex to include a large play structure
Justification
Create a central park to include play structure and shelter for multi family gatherings
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 300,000 0 0 0 0 0 0 300,000
Total 0 0 0 300,000 0 0 0 0 0 0 300,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 300,000 0 0 0 0 0 0 300,000
Total 0 0 0 300,000 0 0 0 0 0 0 300,000
Produced Using Plan-It CIP Software
Court
Resurfacing
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-050
Project Name Court Resurfacing
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 3 Important
Status Active Useful Life 7 years
Description
Resurface playing courts (Tablyn & Pebble Parks)
Justification
Resurfacing courts every 7 years to increase lifespan, improve safety and aesthetic appeal
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 0 0 30,000 0 0 0 0 30,000
Total 0 0 0 0 0 30,000 0 0 0 0 30,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 0 30,000 0 0 0 0 30,000
Total 0 0 0 0 0 30,000 0 0 0 0 30,000
Produced Using Plan-It CIP Software
Trail
Connection
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-051
Project Name Trail Connection
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
Acquire easement or land to construct a trail connection from Wildflower to Tana Ridge
Justification
Trail connectivity
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 200,000 0 0 0 0 0 0 200,000
Total 0 0 0 200,000 0 0 0 0 0 0 200,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 200,000 0 0 0 0 0 0 200,000
Total 0 0 0 200,000 0 0 0 0 0 0 200,000
Produced Using Plan-It CIP Software
Park
Sign
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-052
Project Name Park Sign Replacement
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
Redesign park entrance signs for all city parks
Justification
Replace 20 year old signs.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 0 225,000 0 0 0 0 0 225,000
Total 0 0 0 0 225,000 0 0 0 0 0 225,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 225,000 0 0 0 0 0 225,000
Total 0 0 0 0 225,000 0 0 0 0 0 225,000
Produced Using Plan-It CIP Software
Multisport
Complex
Amenities
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-053
Project Name Multisport Complex Amenities
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active
Description
Build baseball and/or multi sport fields at sports facility
Justification
Adding additional amenities to sports complex
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 1,000,000 0 0 0 0 0 0 1,000,000
Total 0 0 0 1,000,000 0 0 0 0 0 0 1,000,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 1,000,000 0 0 0 0 0 0 1,000,000
Total 0 0 0 1,000,000 0 0 0 0 0 0 1,000,000
Produced Using Plan-It CIP Software
Invasive
Species
Management
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-054
Project Name Invasive Species Management
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active - Revised from Prior CIP
Description
Conduct assessment or management of invasive species within Sunfish Lake Park or park system
Justification
Match funding
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 0 25,000 0 0 0 0 0 25,000
Total 0 0 0 0 25,000 0 0 0 0 0 25,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 25,000 0 0 0 0 0 25,000
Total 0 0 0 0 25,000 0 0 0 0 0 25,000
Produced Using Plan-It CIP Software
New
Park
Pavilion
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-055
Project Name New Park Pavilion
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
Construct new park pavilion (location to be determined)
Justification
Provide means of shade and an area to congregate
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 80,000 0 0 0 0 0 0 0 0 0 80,000
Total 80,000 0 0 0 0 0 0 0 0 0 80,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)80,000 0 0 0 0 0 0 0 0 0 80,000
Total 80,000 0 0 0 0 0 0 0 0 0 80,000
Produced Using Plan-It CIP Software
New
Park
Pavilion
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-056
Project Name New Park Pavilion
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
New park pavilion (location to be determined)
Justification
Provide means of shade and an area to congregate
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 80,000 0 0 0 0 0 0 0 0 80,000
Total 0 80,000 0 0 0 0 0 0 0 0 80,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 80,000 0 0 0 0 0 0 0 0 80,000
Total 0 80,000 0 0 0 0 0 0 0 0 80,000
Produced Using Plan-It CIP Software
New
Park
Pavilion
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-057
Project Name New Park Pavilion
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
New park pavilion (location to be determined)
Justification
Provide means of shade and an area to congregate
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 80,000 0 0 0 0 0 0 0 80,000
Total 0 0 80,000 0 0 0 0 0 0 0 80,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 80,000 0 0 0 0 0 0 0 80,000
Total 0 0 80,000 0 0 0 0 0 0 0 80,000
Produced Using Plan-It CIP Software
New
Park
Pavilion
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-058
Project Name New Park Pavilion
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
New park pavilion (location to be determined)
Justification
Provide means of shade and an area to congregate
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 80,000 0 0 0 0 0 0 80,000
Total 0 0 0 80,000 0 0 0 0 0 0 80,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 80,000 0 0 0 0 0 0 80,000
Total 0 0 0 80,000 0 0 0 0 0 0 80,000
Produced Using Plan-It CIP Software
New
Park
Pavilion
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-059
Project Name New Park Pavilion
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 4 Less Important
Status Active Useful Life 20 years
Description
New park pavilion (location to be determined)
Justification
Provide means of shade and an area to congregate
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 0 80,000 0 0 0 0 0 80,000
Total 0 0 0 0 80,000 0 0 0 0 0 80,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 0 80,000 0 0 0 0 0 80,000
Total 0 0 0 0 80,000 0 0 0 0 0 80,000
Produced Using Plan-It CIP Software
Elmo's
Pup
Park
Parking
Lot
and
Trail
Paving
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-060
Project Name Elmo's Pup Park Parking Lot and Trail Paving
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 3 Important
Status New Recommendation Useful Life 20 years
Description
Pave the Elmo's Pup Park parking lot and a trail through the unleashing area to the trail head and 1/2 the cost to mill and overlay the shared driveway
Justification
We will be reconstructing the driveway and Jamaca public works building parking lot in 2026- coordinating both together would be most cost effective and efficient. Paving the trail through the unleashing area to the
trail head will help keep this highly used trail section firm and dry.
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)50,000 0 0 0 0 0 0 0 0 0 50,000
Total 50,000 0 0 0 0 0 0 0 0 0 50,000
Produced Using Plan-It CIP Software
Lions
Court
Surface
Replacement
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-061
Project Name Lions Court Surface Replacement
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 2 Very Important
Status New Recommendation Useful Life 7 years
Description
PW staff will remove a section of fence, the asphalt, plug the drain, haul millings in to crown the base, contract out the paving, surfacing and lining of the courts- potential new net post sleeves could be needed.
Justification
End of life- deterioration safety trip hazard
The drain created challenges making ice with warmer air coming up through the drain system. The plan is to remove the drain and crown the pavement to shed the water to the outside.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 50,000 0 0 0 0 0 0 0 0 0 50,000
Total 50,000 0 0 0 0 0 0 0 0 0 50,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)50,000 0 0 0 0 0 0 0 0 0 50,000
Total 50,000 0 0 0 0 0 0 0 0 0 50,000
Produced Using Plan-It CIP Software
Limerick
Village
Area
Park
Dev
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-062
Project Name Limerick Village Area Park Dev
Contact Public Works Director Department Parks and Recreation
Category Park Improvements Priority 3 Important
Status New Recommendation Useful Life 20 years
Description
Design and build out Limerick Village Development park
Justification
In 2024, Park Commission accepted land to build a park. Proposed park area is inside PMP search area. Consider shelter, playground, court or courts.
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 0 400,000 0 0 0 0 0 0 400,000
Total 0 0 0 400,000 0 0 0 0 0 0 400,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 0 400,000 0 0 0 0 0 0 400,000
Total 0 0 0 400,000 0 0 0 0 0 0 400,000
Produced Using Plan-It CIP Software
Central
Greenway
Regional
Trail
2026 thru 2035
Parks - Detail
Lake Elmo, MN
Project #PR-069
Project Name Central Greenway Regional Trail
Contact Engineer Department Parks and Recreation
Category Park Improvements Priority 3 Important
Status Active Useful Life 25 years
Old Project Number PR-009
Description
County Project
Central Greenway Regional Trail beginning at CSAH 19 and I-94, traveling through Lake Elmo Park Reserve, east along Stillwater Bvld to Manning Ave and then north to TH36. 2023 potential segments include in front
of Hagbergs and near Keats/CSAH 10 (if a road project is funded).
Justification
Trail would address the following community needs: -Deliver students safely to school -Bring people to our downtown -Bring people to our parks -Provide safe recreation -Trail Diversity-Provide feel of Lake Elmo -
Omit need to bike down Hwy 5/CSAH 14 -Compatibility with public grant opportunities -Compatibility with private funding opportunities Feasibility of land acquisition will be a consideration Trail likely to be built in
segments in conjunction with county road projects and as funding allows through Met Council or other state grants
Expenditures 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Construction/Maintenance 0 0 520,000 0 0 0 0 0 0 0 520,000
Total 0 0 520,000 0 0 0 0 0 0 0 520,000
Funding Sources 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total
Park Dedication Fund (404)0 0 520,000 0 0 0 0 0 0 0 520,000
Total 0 0 520,000 0 0 0 0 0 0 0 520,000
Budget Impact
Additional trails to maintain-labor and materials for snow removal if desired by city Trail construction cost may be as high as $12 million. City would expect cost share with county as well as grants to offset costs.
2023 costs are for trail through new roundabout at CSAH 19 and CSAH 10 and trail extension abutting Hagebergs Future costs will be added as they are known
Produced Using Plan-It CIP Software
STAFF REPORT
DATE: 9/9/2025
Workshop
TO: Lake Elmo City Council
FROM: Jason Stopa, Community Development Director
AGENDA ITEM: Sports Complex 76 Acres
REVIEWED BY: Nicole Miller, City Administrator
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City purchased 76 acres south of Sunfish Lake Park for a sports complex. The Parks System Plan
mentions that the city does not have enough competitive recreational fields for the growing population.
Since the adoption of the plan, Community Development has talked to neighboring cities about their
challenges and opportunities developing sports complexes and talked to local sports associations about
their needs and capacity. A timeline was shared with the Council, that will be amended as decisions are
made. The next steps should include the level of community planning and engagement and a financial
analysis for implementation and long-term maintenance.
ISSUE BEFORE COUNCIL:
Does the Council support community planning and engagement with a thorough financial analysis based
on improvements starting in 2025?
Does the Council want to wait to start in 2026?
Discuss the timeline. Should staff try to meet the August 4th, 2026, referendum deadline?
PROPOSAL DETAILS/ANALYSIS:
Surrounding Cities
Staff talked to Michael Grochala (Lino Lakes), Reed Smidt (Woodbury), and Chuck Stifter (Maple Grove)
to better understand challenges and learn from their experiences. We discussed costs and resident
expectations. Most of the cities had residents that wanted improved ballfields and amenities. While Lino
Lake’s has had challenges with implementation, both Woodbury and Maple Grove have built multi-million-
dollar sports complexes that have been supported by their residents.
Woodbury has two major complexes, Fairview and Ojibway Park, that include softball, baseball, soccer,
lacrosse, and cricket. Over the decades, the voters have approved referendums (1974,1994, 1998, 2005).
Tennis is located at the high school. Pickleball is popular. Additional improvements include a skate park,
handball, outdoor fitness, and archery.
Maple Grove recently built Gleason and Fernbrook through budget surplus and park dedication funds. The
scope and budgets are attached. They partnered with sports associations for an 80-20% (City-Association)
split and provided 0% interest loans. Maple Grove claims that the new parks have created an economic
benefit for the surrounding area. Both cities acknowledge that the ballfield’s expenses far exceed revenue
(roughly 4:1), and both have large parks departments.
Sports Associations
Baseball/Softball
I talked to Tom Edison & Luke Appert of Lake Elmo Baseball and Adam Barta of the Minnesota Blizzard
(Travel Baseball) Luke and Adam were on the same call and discussed how they would work together.
Both organizations combined have several hundred participants. The Minnesota Blizzard has almost 1000
participants at their 20,000 sq.ft. indoor facility. Their ideal design would include 4-5 fields with two high
school/town ball sized fields, lights, and artificial turf. Artificial turf allows for earlier spring play, fewer
rainouts, and less seasonal maintenance. The maintenance cost could include the need to hire employees to
maintain the fields. The artificial turf allows the fields to be used for both baseball, softball, and potentially
other sports. They would prefer one of the larger fields to be a “stadium” and a smaller field would be a
“stadium” for softball. LE Baseball’s season is May-July and August-September. Baseball could be played
at the site from April-October. They were open to managing the baseball facility in season. We discussed
fundraising and pre-paying rental fees for the site. Both organizations have some funding for the project.
I talked to two other organizations interested in the softball/baseball complex, Terisa Roemer of Stillwater
Fastpitch and John Pohl & Brent Johnson from Hill Murray School. Stillwater Fastpitch has around 100
players in their association. They expressed interest in renting fields. Hill Murray also expressed interest in
renting the fields for both softball and baseball if the two stadiums were built.
Soccer
I talked to Josh Schneider from St. Croix Soccer. They have around 1000 kids in their program. They
currently play on 6 grass fields spring – fall. They have a sports bubble in the winter. They would like 4
artificial turf fields with lights. They like the idea of playing at the baseball/flex stadium for pre-professional
games. They host one big tournament with 300 games over the weekend and believe more tournaments
could be booked at the site. They are open to managing the soccer site. We discussed fundraising and pre-
paying rental fees for the site. They have some funding for the project.
Facilities Management (Management, Development, Advisory)
I talked to J.D. Wood from The Sports Facilities Companies. They were referred by St. Croix Soccer. They
provide advice on facility development. This service includes a financial plan with revenue projections
based on fields and amenities. The deliverable is a report that would include a financial analysis based on
scenarios. It would include revenue projections based on improvements and expenses and long-term
maintenance costs. This would include how the sports associations fit into the site in terms of management
and cost share. They would assist the City with preparing a referendum and would review employees needed
to operate the site. The plan takes around 90-120 days.
Possible Layout and Cost
Based on initial input, the complex could include 4-5 softball/baseball fields, 4 soccer/multipurpose fields
with lights and artificial turf. Other features to support this build-out would be concessions, bathrooms,
storage building(s), and parking. The site would need to be graded, and stormwater reuse ponds would need
to be included. Maple Grove recently built separate baseball and soccer complexes and each cost over $10
million dollars. The project as discussed would cost between $20-25 million. If the Council considers a
referendum, the deadlines are below.
Funding Referendum –
• August 4, 2026 for the November 3, 2026 election.
• August 1, 2028 for the November 7, 2028 election.
FISCAL IMPACT:
The comprehensive planning with a financial analysis and advisory services would be $40-60K.
OPTIONS:
• Start planning, community engagement, and financial planning in 2025
• Start planning, community engagement, and financial planning in 2026
• If a referendum is needed, determine a timeline
RECOMMENDATION:
Staff recommend Option 2 and plan for the 2028 referendum, if needed
ATTACHMENTS:
• Maple Grove Parks Scope and Budget
• The Sports Facilities Companies Proposal
• City Staff Timeline Updated
FERNBROOK ATHLETIC FIELDS COMPLEX, MAPLE GROVE
Fernbrook Athletic Fields complex is a 19-acre multi-use athletic facility that serves as a practice facility for Maple Grove
sports associations and schools, as well as a regional tournament venue for soccer, football and lacrosse. The facility is
home to four full size artificial turf fields with cool play technology, LED lighting, 300 ft by 50 ft warm up area, shaded
playground with poured in place surface, food truck plaza and large pavilion.
PROJECT SUMMARY
CONSTRUCTION COSTS
4 Artificial turf fields
Cool play technology
(turf 20 degrees cooler)
LED lighting
300’x 50’ warm up area
246 parking stalls
Day use by school
Restrooms
Food truck area (220v)
Charging stations
Adjacent to high school
campus and additional
fields
Original siteThe total budget for the project was $12.6M.
ISD 279 contributed $500K to the project. Maple Grove Youth Lacrosse
Association, Maple Grove Football Association and Maple Grove Soccer
Association committed to fund 20% of the capital cost. The project also
received a $250K Hennepin Youth Sports Grant. The remainder was funded by
combined city financing through reserve funds and park dedication funds.
Construction Budget
Restroom Building ...........................................................$1,250,000
Pavilion ......................................................................................$550,000
Turf Fields ............................................................................$4,750,000
Field Lighting .........................................................................$770,000
Play Area ...................................................................................$150,000
Parking and Entry Drive ................................................$1,100,000
Earthwork .............................................................................$1,000,000
Hard Surface .........................................................................$600,000
Landscaping and Irrigation ............................................$450,000
General Construction .....................................................$1,350,000
FF&E ............................................................................................$400,000
Design and Construction Mgmt Fees ..................$1,000,000
Stantec - Engineering and ArchitectureHKGI - Landscape ArchitectureRJM Construction
This project includes FieldTurf CoolPlay product
which is an artificial playing surface that is a layered
system of sand, cryogenic rubber and composed
cork. These components will provide a 20-degree
reduction in surface temperature. The Fernbrook
Fields are the first in the Midwest to use this type of
system. The design blends the highly engineered
synthetic turf playing surface, that’s responsive to
intense weather conditions providing playability
under normally unplayable conditions, with attractive
support amenities delivering the ultimate practice,
game and tournament venue.
Combining four full size synthetic turf fields with
new state of the art turf technology, LED lighting,
picnic pavilion, community gathering space and
community playground makes this project unique.
As this is an athletic facility it also is a park facility for
the community. The park is open to the community
for recreational use anytime and the fields, when not
scheduled, are open to the public for use. This new
facility meets the need of providing a large athletic
complex capable of hosting large events and
tournaments a goal and need identified in the park
master plan.
PARTNERSHIPS
The Fernbrook Fields project was built in partnership with Osseo Area Schools, Hennepin
County Youth Sports Program, Maple Grove Youth Lacrosse Association, Maple Grove Youth Football Association and Maplebrook Soccer Club. This partnerships were essential in the
planning, building and operations of this large athletic complex.
Using an 80/20 partnership model, the City of Maple Grove has made a practice of working with youth sports associations to share in the capital costs. Together the partnering
associations committed to a shared 20% capital investment to construct the new facility. Working with City staff, agreements were secured that included priority use time for each
association. All associations worked together creating a synergistic relationship ensuring the best outcome for the partners and the community.
PROJECT DESIGN, ARCHITECTURE & TECHNOLOGY
0.52 MILES
FUN FACTS
distance around the fields
fill removed from the site
550 TRUCK LOADS
feet of drain tile5.26 MILES
feet of storm sewer pipe1.36 MILES
1.4M GALLONS
water storage in the field
9.10 ACRES of artifical turf
(largest in the Midwest)
of structural steel49 TONS
20,000 linear feet of electrical conduit
55,000 linear feet of wire
In-fill turf:
1,300 TON: SAND
120 TON: COOL PLAY
480 TON: RUBBER
First application of cool play in the Midwest
PROPOSEDSERVICES
Proposed services document prepared exclusively for
City of Lake Elmo
Attn: Jason Stopa
by The Sports Facilities Companies
August 2025
February 2025
Dear Jason Stopa,
It was great to speak with you last week about your vision to develop a new sports complex in City of Lake Elmo,
MN. Based on our conversation, we understand that the desire is to more fully understand the market opportunity,
project feasibility, and overall financial viability for the development. This is directly in-line with our core competency as an organization and we’re confident we can serve your needs.
This proposal is for the Sports Facilities Companies (“SFC”) to provide you with detailed market research, opinion
of cost, pro forma, economic impact analysis, and an executive summary. The steps outlined reflect the proven
process that we have used to serve over 3,000 communities representing over $15 billion in planned assets over the
past 20+ years. While the steps within this proposal are our standard process, the work we do within this scope
are highly customized to your vision, market, and desired outcomes.
Once you review the proposed scope of work, please do not hesitate to contact me with any questions you
have. We have assisted a wide range of projects from early strategy and planning, through funding, opening,
and on to successful operation. We are confident this process will help provide you with the data necessary to
determine the best path forward!
I look forward to discussing the approach with you in the upcoming days.
Sincerely,
J.D. Wood
Regional VP of Strategic Development
Sports Facilities Companies
979.229.3724 | jdwood@sportsfacilities.com
SF COMPANIES | SCOPE OF SERVICES
Step 1: Project Kick-Off Call
In this step, Consultant will set up an initial phone call with the Client’s team to cover six topics that allow the
Consultant’s team to begin its work. Those topics are:
•Introductions
•Project History
•Existing Data
•Potential Partners and Stakeholders
•Key Dates for the Project
•Other Questions & Answers
Step 2: Existing Data Review & Market Analysis
In this step, Consultant will review any existing data, documentation, and/or resources provided related to the
project. Consultant will then conduct preliminary market research, which will encompass demographics, sports
participation in the region, and an analysis of existing service providers (competition).
Step 3: Onsite Development Planning Session (DPS)
In this step, Consultant team members will travel to the Client’s market to meet with the team, tour the site or
potential sites, tour the market, and meet with any key stakeholders the Client identifies.
Consultant’s time on site will begin with the DPS, which is a “deep-dive” planning and strategy session that will
focus on defining success and refining the vision, value propositions, financial resources and core
competencies, products and services, strategic alliances, and financial success metrics. During the DPS,
Consultant will also share data from its preliminary market assessment, including key demographic and
socioeconomic factors, participation rates, and other market insights.
Step 4: Detailed Financial Forecast (Pro Forma)
In this step, Consultant will complete more in-depth research/analysis to produce a 5-year cash flow forecast
and 20-year financial outlook. Consultant’s pro forma documents are detailed, institutional-grade financial
forecasts used to support decision-making and financing.
The pro forma will provide insight into the financial potential of the project and will include projections related to
construction and start-up costs, revenues/expenses by product/program, EBITDA, net income, facility
utilization, and more.
The pro forma will provide the Client with detailed financial projections related to and based on:
•The ideal business model
•Realistic and/or recommended debt-to-equity mix and debt service
•Right-sized program spaces and space requirements
•Construction and start-up costs based on recent, comparable projects
•Recommended parking
•Revenue by product/program
•Direct/variable costs (Cost of Goods Sold)
•Facility and operating expenses
•Management and staffing model
•Utilization Projections
Step 5: Economic Impact Analysis
In this step, Consultant will project the economic impact of the facility on an annual basis. Economic impact is
defined as new off-site spending that will occur in the market as a result of tournaments and events held at the
facility. This information is used to project economic activity from out-of-town visitors who would not be in the
market but for the events that will be held at the facility.
The results, primarily quantified as room nights generated and direct spending, are used by elected officials and
private developers alike to understand the impact that the venue will have on the lodging, dining, retail,
entertainment, and transportation industries as well as on the tax base of the municipalities that benefit from
new spending.
Consultant’s economic impact projections are developed based on projections for tournaments and events
throughout the pro forma and reflective of several key drivers of economic impact, including:
•Number of Events
•Number of Teams
•Number of Participants
•Number of Affiliated Spectators
•Percent of Participants and Affiliated Spectators from Out of Town
•Length of Stay
•Average Daily Rate (ADR)
•Average Daily Expenditures (ADE)
Step 6: Executive Summary & Recommendations
In this step, Consultant will produce a summary report for the project. The summary report will include an
overview of the market analysis and pro forma. Additionally, Consultant will work with the Client to provide
recommendations on the existing facility and programming plan. This will also include considerations around
playing surface materials, onsite amenities, parking, concessions, lighting, and more.
Total Price Quote: $58,500.00 + Reimbursable Travel Expenses (if applicable)
This quote assumes a first draft review and one round of modifications for the pro forma. The draft pro forma
will be delivered 8-10 weeks from the Development Planning Session. The final pro forma will be delivered
approximately 2-3 weeks from the draft pro forma.
*Travel expenses encompass flights, hotel accommodations, ground transportation and associated fees
(parking, tolls, etc.), and meals, which will be billed at $65 per consultant per day.
Please Note: This proposal is valid for 60 days from issuing date.
ADVISORY
-
S
E
R
V
I
C
E
S
DEVELOPM
E
N
T
S
E
R
V
I
C
E
S
MAN
A
G
E
M
E
N
T
S
E
R
V
I
C
E
S
DEVELOPMENT
SERVICES
OPTION 1: SFD OWNER’S REPRESENTATION
As your Owner’s Representative, SFD will represent you throughout the entire process of the
development of your facility, including site selection, design, entitlements, permitting, construction, and
post construction. We will act as your liaison with all parties throughout the process to ensure that your
best interests are always at the forefront of the project and the end-product matches your vision, goals,
timeline, and budget for the project. For the purposes of this proposal, we have broken down our services
into added value elements and traditional owner’s representative services
OWNER’S REPRESENTATIVE SERVICES
SFD shall perform the Basic Services described in this proposal. Each and every project is different and
will face unique challenges and circumstances throughout their development. SFD stands ready to take
on additional tasks as necessary to ensure a successful project. For the purposes of this proposal, we
have broken down our services into the following distinct project phases.
•Project Kickoff
•Facility Development Planning Session (FDPS)
•Conceptual Design and Pre-Design Phase
•Design Phase
•Procurement Phase
•Construction Phase
•Post Construction Phase
Phase 1 – Project Kickoff
SFD will establish an initial kick-off meeting to cover a wide array of topics to cover a high-level overview
of the project and the process. These topics include but are not limited to:
•Introductions & Project Roles
•Current Project Team Members
•Communication Protocol
•Collection of all Pertain Agreements
•Project History
•Partners and Stakeholders
•Existing Data, Reports and Plans
•Key Dates for the Project
•Review Facility Program
•Project/Development Budget
•Environmental Issues
•Development Schedule
Phase 2 – Facility Development Planning Session
Beginning with a Facility Development Planning Session, we will review the vision, financial forecasts and
business plan, programming, and space requirements, provide an initial design and project schedule review
with ownership and stakeholders. The goals and objectives outlined in this session will provide critical
guidelines for decision making throughout the project.
Phase 3 – Conceptual Design and Pre-Design Phase
Transitioning from planning into full design of the facility, SFD will lay the foundation as the team grows and
starts accelerating toward design and construction.
• SFD shall prepare a Development Management Plan for the Project and shall make recommendations
to the plan throughout the duration of the Project, as may be appropriate.
• Assist with the preparation of an RFQ/P for Architectural and Engineering Services to the most capable
pre-qualified firms. SFD will assist with the evaluation and selection of the Design Team.
• SFD will assist with the review and negotiation of the design contracts and gain an executed agreement
for Architectural and Engineering Services.
• SFD shall prepare a Master Schedule for the Project. The Master Schedule shall specify the proposed
starting and finishing dates for each major project activity.
• Based upon the Master Schedule, SFD shall prepare the Milestone Schedule for the Design Phase.
• Based on the Development Management Plan, SFD shall prepare a project budget and cost report.
• SFD shall assist with infrastructure coordination. Review proposed road and utility requirements to
ensure proper coordination with the new project.
• Coordinate evaluation of potential energy suppliers to the project.
• Finalize programming and space allocation requirements.
Phase 4 – Design
In addition to acting as the Owner’s Representative through the design team, SFD will lead through our
venue planning and design support services by reducing risk, eliminating headaches, optimizing facility
design, and maximizing the value of every dollar, the results of which is a superior facility. Our project team
is composed of engineers, project managers, and experienced facility operators who have specialized in
sports, recreation, events, and wellness facilities. The SFD team provides a complementary and
collaborative set of services to your A/E/C team.
Your SFD project team ensures the athletic spaces and equipment meet the requirements for leagues,
tournaments, events, and other supporting programming. We leverage our deep operational and
development experience to ensure your facility designs, adjacencies, and equipment are optimized for
staffing and operational execution for your specific events and programming. Our focus is not only on the
technical facets of the facility, but on the overall guest experience. Your SFD project team will engage
SFM’s facility marketing department to ensure the brand vision, cross-marketing, and sponsorship
opportunities are incorporated into the facility from the start.
Programming and Design Concept Support Services
• Equipment Coordination Considerations
• Sport Rule Comfort/Compliance Considerations
• Operational Design Adjacency Considerations
• Cash Handling Considerations
• Furnishings Considerations
• Storage Benchmarks and Considerations
• Technology Considerations
• Facility Branding and Experience Considerations
• Sponsorship Inventory Considerations
• Facility Wayfinding / Signage Considerations
• F&B Benchmarks and Considerations
Schematic Design Support Services
• Design Concept Comments and Markups
• Equipment Basis of Design Recommendations
• Equipment Coordination Information
• Sport Rule Comfort/Compliance Requirements and Review
• Storage Requirements
• Technology Requirements
• Operational Budget Impacts
• Finishes Recommendations
• Site Fencing & Gate Access Review
• Coordination Meetings as Required
Design Development Support Services
• Schematic Design/Milestone Set Comments and Markups
• Equipment Specification Generation
• Equipment Coordination Information
• Construction Cost Estimation Review
• Sport Rule Comfort/Compliance Requirements and Review
• Operational Design Requirements and Review
• Cash Handling Plan and Schematic
• Furnishings Schematic
• Storage Plan and Markup
• Technology Requirements and Schematic
• Operational Budget Impacts
• Facility Branding Design Concept
• Sponsorship Inventory Design
• Facility Wayfinding / Signage Markup
• Door Schedule Review (Lock Styles, Closures, Etc.)
• Low Voltage System Review and Recommendations
• Finishes Review
Construction Documents Support Services
• Design Development /Milestone Set Comments and Markups
• Equipment Specification Generation
• Equipment Coordination Information
• Sport Rule Comfort/Compliance Requirements and Review
• Operational Design Requirements and Review
• Technology Requirements and Schematic Markup
• SFD will provide a full review of the plans and specifications at each phase of the design. SFD will also
review and comment on Architect’s in–process drawings and specifications as deemed appropriate.
• SFD shall conduct regularly scheduled design review meetings. During these meetings, SFD shall review
the Development Management Plan, the Master Schedule, Design Phase Milestone Schedule, and the
Project Budget.
• SFD shall review the design documents and approve the same as to constructability, scheduling, and time
of construction; as to clarity, consistency, and coordination of documentation among Contractors; and as
to the separation of the Project into contracts for various categories of the Work.
• SFD shall expedite Client’s design reviews by compiling and conveying the Client’s review comments to
the Design Team.
• SFD shall coordinate transmittal of documents to regulatory agencies for review.
• SFD shall assist the owner with cost estimation services or preconstruction services to obtain a probable
construction cost for each design phase.
• SFD shall provide value engineering recommendations on major construction components,
including coordinating cost evaluations of alternative materials and systems.
• SFD shall prepare and distribute project cost reports that shall indicate actual or estimated costs
compared to the Project and Final Budget. Ensure project design and Design Team are responsive to the
project budget and schedule.
• SFD shall work with the Design Team to produce design phase change reports that shall list
all owner approved changes as of the date of the report and shall state the effect of the changes on the
Project Budget and the Master Schedule.
• SFD will be diligent and persistent in making sure that the documents produced by the Design Team
comply with the program are complete and understood by the Construction Team.
• Oversee the ongoing review and refinement of the facility program.
• Work with all Design Team members to ensure all goals are met and the project is approached in a
coordinated manner.
• Continuously work with Design Team in the review of the design documents to ensure all operational
needs are properly addressed in the design.
• Assist in the presentation and review of various design alternatives and provide recommendations to the
Project Team.
• Throughout the design and construction process, the Sports Facilities Venue team will evaluate changes
and improvements to the furnishings, fixtures, and athletic equipment (FF&E) and operating supplies and
equipment (OSE).
Phase 5 – Procurement
Procurement Services from SFD highlight our ability to deliver a project as well as create value through savings
and increased purchasing power of specialty scopes and because our operational expertise leads to far better
end-user experiences and efficiencies. Throughout the procurement process, SFD will provide pre-qualified
vendors, recommendations, RFPs, Proposals, Submittals, RFIS, and additional coordination information as
needed.
Additionally, through the FFE and OS&E scopes, we will provide information and lists of purchases that would
otherwise be overlooked in a typical scenario. This saves you time, money, and headaches because your
operating staff arrives to a turn-key facility. Your Management Team can focus on building your business
instead of purchasing floor scrubbers and maintenance equipment – and these expenses can be capitalized
instead of coming from your start-up operating budget. The following tasks will be completed through the
procurement phase:
• Assist with the procurement of construction related services. Determine the best delivery approach
method. Assist with the issuing of an RFQ/P for Construction Services to the most capable pre-qualified
firms including a Bidder’s Interest Campaign. Upon receipt of the bids, SFD shall evaluate the bids and
shall make recommendations to the Client.
• Execute an agreement for construction services.
• SFD shall maintain and update the Master Schedule.
• SFD shall prepare and distribute project cost reports during the Procurement Phase.
• SFD shall prepare and distribute cash flow reports during the Procurement Phase.
• Assist in development of efficient means of communication among all parties.
• Procure other related services to support the design and construction process.
• Perform and schedule procurement of FF&E and OSE equipment
Phase 6 - Construction
• SFD will oversee the activities of each of each Project Team member by monitoring their progress,
reminding each of its responsibilities and obligations. We ensure that the Project Team is properly advised
of their respective status to the other Project Team members.
• SFD shall conduct a Pre-Construction Conference during which SFD shall review the Project reporting
procedures and other requirements for performance of the Work. SFD shall review, establish, and
implement initial construction procedures and processes between the Project Team members. This will
include reviewing and processing of RFI’s, shop drawings, samples, and other submittals; contract
schedule adjustments; change order proposals; written proposals for substitutions; payment applications;
and the maintenance of logs.
• Review the Construction Contractor’s organization and management plan suggesting options to maximize
cost-effective completion.
• Review the Construction Contractor’s pre-construction services plan.
• Review the Construction Contractor’s plans regarding site preparation and logistics.
• Work with the Construction Contractor and the Project Team to coordinate the Construction Contractor’s
project controls and reporting systems.
• Review Construction Contractor’s construction estimates and updates.
• Review proposed construction schedule as to overall reasonableness which includes the ability to meet
the critical path dates. Assist in development of procedures to be used by Construction Contractor to bid
various phases of the project. Once agreed upon, monitor these processes.
• Review Construction Contractor’s cost-control plan.
• Review Construction Contractor’s purchase and procurement plan.
• Review Construction Contractor’s targeted (MBE/WBE/Local) business plan.
• Review Construction Contractor’s commissioning procedure and turn-over schedule.
• Evaluate value engineering, cost reduction and/or other cost saving alternatives suggested by the Design
Team or Construction Contractor.
• Oversee or assist with the selection and execution of agreements for the other critical services required for
development (for example, environmental reviews, site surveys, geotechnical investigations, etc.).
• SFD shall verify that the Contractors and Vendors have provided evidence that required permits, bonds,
and insurance.
• SFD shall oversee the Contractors’ requests for information, shop drawings, samples, and other
submittals, and Design Teams’ reply or other action concerning them, to determine the anticipated effect
on compliance with the Project requirements, the Project Budget, and the Master Schedule.
• Attend construction and project progress meetings
• Oversee the procurement of the necessary construction testing and inspection services. Monitor results of
all testing and inspection during the project.
• Continue to review drawings as they develop and monitor impact on schedule and budget.
• SFD shall establish, implement, and manage a change order control system with the Project Team.
Review all proposed Change Orders.
• Review proposal requests recommended by Architect and provide input and recommendations to Project
Team.
• Review proposals issued by the Construction Contractor for impact on budget and schedule. Assist in the
determination of cost responsibility and other impacts.
• SFD shall establish, implement, and monitored a process to monitor the quality of the Work. The purpose
of the program shall be to identify non-conforming items during the construction process.
• Advise Owner on Substantial Completion and Final Completion issues.
• Work with Facility Manager to coordinate occupancy schedule
• Assist in development of start-up plans, check-lists, etc. for ongoing operation of the facility
• Participate in regular meetings to review project issues and determine on-going strategies to keep the
project moving forward.
• SFD shall adjust and update the Master Schedule on a monthly basis.
• SFD shall review the Contractors’ Construction Schedule and shall verify that the schedule is prepared in
accordance with the requirements of the Contract Documents and that it establishes completion dates
that comply with the requirements of the Master Schedule. Review proposed schedule and updates for
accuracy and reliability shall, on a monthly basis.
• SFD shall, in participation with the Contractors, determine a schedule of values for the Construction
Contract. The schedule of values shall be the basis for the allocation of the Construction Contract price to
the activities shown on the Contractors’ Construction Schedule
• SFD shall review the payment applications submitted by the Contractors and determine whether the
amount requested reflects the progress of the Contractors Work. Review and propose procedures for
payment requests and monitor payment requests.
• SFD shall prepare a monthly billing document that will include all invoices related to the Project.
• SFD shall prepare and distribute Project cost reports during the Construction Phase.
• SFD shall periodically prepare and distribute cash flow reports during the Construction Phase.
• SFD will manager FF&E and OSE equipment delivery, assembly, and installation.
Phase 7 – Post Construction
• SFD will oversee the project close-out activities to ensure that the required deliverables are received from
the Construction Contractor and other Project Team members and that the project commissioning is
properly completed, and punch list activities completed
• Ensure final payments, obtain final release of liens, and completely closed out all Project related contracts.
• SFD shall coordinate and oversee the preparation of record drawings and specifications. This shall include
collecting and coordinating the project records in format desirable by the Client.
• Prior to the final completion of the Project, SFD shall insure that the Project Team properly compiles
manufacturers’ operations and maintenance manuals, warranties and guarantees, and certificates. This
information shall be indexed and bounded in an organized manner as approved by Client and SFD.
• SFD shall assist with the efforts involved with final testing, preparing, and submitting documentation to
governmental agencies, and facilitating Jurisdiction Having Authority (JHA) for the final inspections of the
Project.
• SFD shall finalize the construction costs and change orders.
• At the conclusion of the Project, SFD shall prepare and deliver the final Project accounting and close out
reports.
OPTION 2: SFD VENUE PLANNING AND FF&E PROCUREMENT
Phase 1 | Venue Planning and Design Support
The goal and purpose of SFD’s venue planning and design support services is to serve project owners by
reducing risk, eliminating headaches, optimizing facility design, and maximizing the value of every dollar, the
results of which is a superior facility. Our project team is composed of engineers, project managers, and
experienced facility operators who have specialized in sports, recreation, events, and wellness facilities. This
team provides a complementary and collaborative set of services to your A/E/C team.
During the planning and design process, your SFD project team works as an “owner’s representative” with the
construction team to ensure the facility design supports the proforma and is optimized achieves the owner's
goals. This reduces risk, shortens timelines, and decreases workload for owners.
Your SFD project team ensures the athletic spaces and equipment meet the requirements for leagues,
tournaments, events, and other supporting programming. They leverage our deep operational and development
experience to ensure your facility designs, adjacencies, and equipment are optimized for staffing and
operational execution for your specific events and programming. Our focus isn’t only on the technical facets of
the facility, but on the overall guest experience. Your SFD project team will engage SFM’s facility marketing
department to ensure the brand vision, cross-marketing, and sponsorship opportunities are incorporated into
the facility from the start.
Step 1 – Facility Development Planning Session
Beginning with a Facility Development Planning Session, Consultant’s project team will review the vision,
financial forecasts and business plan, programming, and space requirements, provide an initial design and
project schedule review. The goals and objectives outlined in this session will provide critical benchmarks and
guidelines for decision making throughout the project.
Step 2 – Project & Process Management
Through weekly check-in meetings monthly status reporting, (schedule, budget, milestones, accomplishments),
and on-demand conferences, Consultant’s project team provides the Client with control and visibility into the
entire design process guided by Consultant’s experience opening and managing facilities. While the architect is
working to create a beautiful, functional space, Consultant will provide operational expertise and user-centered
design guidance to execute Client’s vision.
Throughout the duration of your Venue Planning and Design Support services, the project team will
deliver/execute the following:
Programming and Design Concept Support Services
• Programming/ Design Meeting Conferences
• Equipment Coordination Considerations
• Sport Rule Comfort/Compliance Considerations
• Operational Design Adjacency Considerations
• Progress Meetings
• Cash Handling Considerations
• Furnishings Considerations
• Storage Benchmarks and Considerations
• Technology Considerations
• Operational Budget Impacts
• Facility Branding and Experience Considerations
• Sponsorship Inventory Considerations
• Facility Wayfinding / Signage Considerations
• F&B Benchmarks and Considerations
• FF&E Considerations
Schematic Design Support Services
• Design Concept Comments and Markups
• Equipment Basis of Design Recommendations
• Equipment Coordination Information
• Construction Cost Estimation Review
• Sport Rule Comfort/Compliance Requirements and Review
• Operational Design Requirements and Review
• Progress Meetings
• Storage Requirements
• Technology Requirements
• Operational Budget Impacts
• FF&E Milestone Schedule
• Finishes Recommendations
• Site Fencing & Gate Access Review (Outdoor)
• Coordination Meetings as Required
Design Development Support Services
• Schematic Design/Milestone Set Comments and Markups
• Equipment Specification Generation
• Equipment Coordination Information
• Construction Cost Estimation Review
• Sport Rule Comfort/Compliance Requirements and Review
• Operational Design Requirements and Review
• Value Engineering Studies (if required)
• Progress Meetings
• Cash Handling Plan and Schematic
• Furnishings Schematic
• Storage Plan and Markup
• Technology Requirements and Schematic
• Operational Budget Impacts
• Facility Branding Design Concept
• Sponsorship Inventory Design
• Facility Wayfinding / Signage Markup
• FF&E Milestone Schedule Updates
• Door Schedule Review (Lock Styles, Closures, Etc.)
• AED Placement Recommendations
• Finishes Review
Construction Documents Support Services
• Design Development /Milestone Set Comments and Markups
• Equipment Specification Generation
• Equipment Coordination Information
• Construction Cost Estimation Review
• Sport Rule Comfort/Compliance Requirements and Review
• Operational Design Requirements and Review
• Value Engineering Studies (if required)
• Progress Meetings
• Cash Handling Plan and Schematic
• Furnishings Schematic Markup
• Storage Plan and Schematic Markup
• Technology Requirements and Schematic Markups
• Operational Budget Impacts
• FF&E Milestone Schedule Updates
Phase 2 | Procurement Services
Clients select Procurement Services from SFD because of our ability to create value through savings and
increased purchasing power and because our operational expertise leads to far better end-user experiences
and efficiencies. Throughout the procurement process, SFD will provide pre-qualified vendors,
recommendations, and review of Specifications, RFPs, Proposals, Submittals, RFIS, and additional coordination
information as needed.
Additionally, through the FFE and OS&E scopes, we will provide information and lists of purchases that would
otherwise be overlooked in a typical scenario. This saves you time, money, and headaches because your
operating staff arrives to a turn-key facility. Your General Manager can focus on building your business instead
of purchasing floor scrubbers and maintenance equipment – and these expense can be capitalized instead of
coming from your start-up operating budget.
10
Step 1 - Project & Process Management; Procurement Phase
During the Procurement Phase, your SFD team gets to work in a process designed to get you the best
equipment at the best price, tailored to your specific operation. Variables like your desired programming,
competition levels, square-footage, and budget influence our recommendations to you. As we lead you through
this process, we present the options, our recommendations, and our justifications for each item. You maintain
control and final say.
The following are key processes and deliverables during the procurement phase:
• FFE Bidder’s Interest Campaign
• Pre-qualifying Bidders/Suppliers
• RFP Review
• Bid Reviews and Recommendations
• Contractor Scope Review
• Contract Negotiation Feedback
• Schedule Feedback
• FF&E Scope Gap Analysis
• Submittals and Sample Review
• Loose Item Procurement List and Recommendations
Step 2 - Project & Process Management: Construction Phase
During the construction phase, your SFD project team is focused on providing our expertise to ensure your
project stays on schedule, on budget, and maintains the quality needed for operational excellence. In any
construction project, there are hundreds or thousands of individual elements that need to come together to
create a full functional, beautiful, and efficient facility. You SFD project team ensures the FFE/OS&E equipment
is ready to support your operations teams, events, and programs on grand opening day.
The following are key processes and deliverables during the procurement phase:
• Change Order Management
• Project Site Meetings
• Progress Payment Review/ Invoice Review
• Quality Review / Contract Compliance Review
• Minor Variations in the Work
• Dispute Resolution with Vendors
• Project Cost Reports
• Construction Scheduling
Step 3 -Project & Process Management; Post - Construction Phase
It’s often said the devil is in the details and that’s why step 3 of our Procurement Process is so important. No
one in the project will be more focused on ensuring the facility is turn-key ready for your operating team that
your SFD project team. We will work with all FFE/OS&E vendors to ensure your products are installed correctly,
pass quality controls, meet specification, and are fully operational. Included in your close out documents are the
manuals, maintenance information, and warranties needed for your operating team to maintain your facility for
years to come.
• Punch list generation and resolution
• Close Out Documents
• Training Coordination
• Wrap Report
MANAGEMENT
SERVICES
Phase I | PRE-OPENING SERVICES
Operational and Organizational Set-Up
Pre-Opening Development Services includes a variety of projects and tasks that are coordinated with the pre-
opening budget and timing for each of 10 major areas. During this phase SFC will report weekly and monthly on
progress in each area as needed. Throughout this cycle, SFC representatives will meet with your team and
other key stakeholder representatives through a schedule of weekly and monthly meetings. This phase of
service includes:
1. Organizational Development: Sourcing, hiring, and placement of a full-time leadership team with clear
job responsibilities and training so personnel focuses on the highest priorities impacting the operation.
These positions generally include a General Manager, Marketing Director, and other staff according to
the hire and placement dates outlined in the operating/financial plan.
2. Operations Systems and Software Selection and Set-Up: The set-up of accounting systems
complete with checks and balances complying with audit requirements. Facility management software,
specific HR administrative set-up specific to sport & event centers, proper insurance and risk
management coverage, standard operating procedures, operating manuals, food & beverage SOP’s for
quality/storing/security/safety, and other operational protocol.
3. Regional and National Marketing and Business Development Action Plan for Events: SFC will
provide a detailed business development action plan and will then execute on this plan. This includes
deployment of proven digital, social media, direct sales, and other marketing systems. SFC will also
innovate and develop new systems specific to your project. This effort will include regional and national
press releases, tradeshow/conference presence, proper budgeting for bid fees (minimal when
necessary), and hosting of visits in partnership with your facility, and others.
4. Local Marketing and Business Development Action Plan: SFC will create a local marketing plan to
include digital and social media, public relations, hard hat tours, key stakeholder meetings, and parks
and recreation driven efforts. This step is highly collaborative with local parks and recreation and local
partners.
5. Local and Tournament and Events Program Development: The creation, set-up, and
implementation of local programming for residents. Creating the “ground rules” for scheduling so that
the local community and parks and recreation receive first-class service while balancing the state,
regional, and national event needs. This requires proper communication and upfront planning. The set-
up for local programs include current programs offered in the community and the introduction of new
offerings successful in other SFC venues to include corporate outings, group events, and other child
development offerings.
6. Business Development and Events Booking: SFC will lead business development and events
booking efforts to secure events and agreements for use prior to opening. This process must begin no
less than 1 year prior to opening to secure events at a pace that can perform or out-perform forecasts.
Local programming and local registrations will also be managed during this process and will begin as
the facility development enters the final 6 months of construction.
7. Grand Opening Events Planning: The schedule of grand opening events requires advanced planning.
Events are planned for local officials, key stakeholders, community partners, and the community at
large.
8. Staff Placement and Staff Development: The placement of leadership staff begins during the
development cycle. These positions include the General Manager, Marketing Director, Operations
Director, and others. The schedule for these hires requires job descriptions, job announcements, review
of hundreds of resumes, interviews, final approval from our client, placement, training, and guidance
from our regional leadership team.
9. Sponsorship Sales: Prior to opening, SFC will lead a sponsorship sales effort to engage community
businesses in a variety of ways. These can include B2B arrangements for services or products in trade
for promotion, revenue driven sponsorship sales, events, and other sponsorship programs. SFC’s
ACCESS program allows sponsors to contribute to play time for kids' that need assistance.
10. Other Necessary initiatives: A wide range of community events, meetings, communication, reporting,
project management, and other activities dominate the development and pre-opening process. SFC’s
on the ground team will provide expertise and experience throughout this cycle.
Phase II | Post Opening Services
FULL-TIME MANAGEMENT
SFC can provide Full-Time Management (FTM) for the proposed facility involving the day-to-day oversight of all
aspects of the venue including:
• Sales
• Staffing
• Scheduling
• Program Development and Management
• Events Booking and Events Management
• Event Economic Impact and Financial Tracking
• Monthly Financial Reporting
• Human Resources Oversight
• Legal and Risk Management Advisory Services
• Bookkeeping
• National marketing utilizing SFC’s national Marketing Network to drive overnight stays for the portion of
the Venue that SFC will be managing
A Comprehensive Solution
SFC Full-Time Management Services includes the selection, placement, and ongoing development of a full-time
SFC -employed General Manager and leadership staff at your facility. As an SFC -managed facility, your facility
will be led by an individual who is fully accountable to SFC and who views their role in optimizing your facility as
a true career path. SFC culture attracts and develops ambitious, outcome-oriented managers. SFC managers
are professionals who have previously managed operations for Disney’s Wide World of Sports, Gaylord
Entertainment, the House of Blues, Lifetime Fitness, the YMCA, SMG, NBC Comcast Global Spectrum, Westin
Resorts, The United States Army, The United States Marine Corps, and a wide range of sport and recreation
centers.
The SFC National Network
Additionally, only SFC General Managers and leadership teams are part of the SFC network of GM’s. This
means that your facility will be led by a GM and leadership team that participates in the SFC weekly tele-
conference and videoconference meetings with other SFC-employed GM’s and the team of SFC operations
advisors. This call requires each facility manager to report in on the progress they are making against
established goals and it provides opportunity for each of our GM’s to seek perspective from other managers
who are dealing with or have already overcome similar challenges. All of these centers deal with the same
challenges and opportunities inherent to the sports/fitness/ recreation/entertainment facility industry. These
managers are also benchmarked against one another and against the highest revenue producing and highest
EBITDA-producing facilities in the country.
The result is that your facility will be managed to utilize the culture of accountability, best practices, proven
strategies, and profit-focused tactics that are constantly honed within the SFC FTM network.
Monthly Variance Reporting (Budget Versus Actual)
With SFC your facility will undergo a rigorous monthly “Budget Versus Actual” (variance) review. Led by a full-
time SFC Management Advisor, your GM, leadership team, and staff will be part of a monthly top-to-bottom
review of the operation including a line item review of “Budget vs. Actual” results. The process includes a review
of the prior month performance, a forward-looking discussion of critical action items, marketing initiatives, and a
pace-to-goal session. This “variance” process drives performance and accountability while providing your team
with the expertise and resources of SFC advisors.
Accountability
With Full-Time Management, your GM/leadership team reports directly to the Vice President of SFC and the
CEO of SFC. The GM is fully accountable to employing SFC best practices and executing on every action item
identified in your annual business plan and monthly action plan. This accountability allows for no excuses and
no gap between the plan, the goal, and the on-the-ground execution.
Final Say
Approval of SFC’s GM is 100% up to the Client. If you desire, SFC will present the candidate we have selected
and the rationale for the selection. Your team will then approve or reject the candidate. Finally, with SFC’s FTM
program, you will be guaranteed temporary management and replacement of any position in the event of a
future unexpected GM/leadership team departure. With the FTM program you benefit from:
1. Full-time SFC General Manager and leadership team
2. Constant learning and accountability through the SFC FTM national network
3. Replacement of the GM and placement of a temporary and experienced GM in the event of a departure
4. A career-minded industry professional
5. A culture of accountability
6. Annual Business Plan written for your facility by SFC
7. Monthly “budget vs. actual” meeting and monthly action planning session
8. Weekly participation in FTM network
9. Transparent financial and bank reconciliation reporting
10. Unlimited access to the SFC library of Customer Service, Group Events Sales, Revenue Optimization
resources
11. Monthly owners’ report and board/owners meeting to include the GM and an SFC Account Executive
12. Direct reporting of your GM into SFC ownership
Management Services
As with all of SFC’s management services, Full-Time Management involves SFC acting as a representative of
your group to lead and directly influence optimized performance and accountability throughout the organization
and the business. Full-Time Management Services will include:
• Creation and annual review/updating of business plan, marketing action plan, and budgets
• Seasonal budget and marketing action plans
• Marketing and advertising plan and campaigns
o Website optimization and social media campaign
o PR campaign
o Tradeshow and conference schedule (as applicable)
o Direct sales and direct calls to event and tournament organizers
o Familiarization visits
o Integration and collaboration with local Parks & Rec department and local CVB
o Site-specific tournament and event development
o Direct Mail campaign
o Article writing and print advertising
• Detailed timeline and action items for development and facility/operation updates
• Annual review of the business year prior and identification of new programming
• Capital improvements suggestions and review
• Identification of new investments
• Monthly “Budget vs. Actual” (Variance) review
• Routine review/recommendations for programming, marketing, reporting, organization updates
• Action plan for local/regional alliances and agreements with sports/recreation organizations to bolster
and maintain utilization through recurring leagues and programs as well as tournaments and events
• Weekly management calls with SFC management and SFC’s GM network for business development
and operations
• Recurring coaching and collaboration sessions with SFC management and SFC’S GM network.
As it is SFC’s experience that more corporate support is needed during the first few years of facility operations,
SFC will employ a tiered structure whereby the services and support offerings provided above taper to a degree
over time.
Additional Services
As a result of staffing the leadership team, the following services are also included in SFC’s Full-Time
Management option in order to recruit, train, and develop the team members:
1. Recruiting: Job analysis, candidate screening, interviewing, selection, and finalizing of job offers
2. Induction, onboarding, and training of new employees
3. Computer & IT services and support
4. Payroll administration and support
5. Provide and administer health insurance program
6. Provide worker’s compensation insurance
7. Share ‘best-practices’ policies and procedures, acquired instructions and forms
8. Identify and recommend qualified vendors, programs and software, and proven hardware solutions
9. Annual updating of Business Plan
10. Employment Plan
11. Food & Beverage Plan
12. Financial Tracking and Monitoring (collection of monies, books and records, insurance, taxes and
assessments, compliance with legal requirements, other fees and costs, etc.
1
Ballfields Planning Timeline - August 29, 2025
May-August 2025
• Talk with other cities about their park center development experience – List of cities Lino
Lakes, Maple Grove (Fernbrook, Gleason), Woodbury (Fairview)
• Talk with sports organizations. Determine needs and learn about their programs (Lake Elmo
Baseball, Minnesota Blizzard, St. Croix Soccer, add others if needed) Hill Murray High
School
• Ask Council if they have groups that they recommend us talking to (email)
• Talk with Finance about funding options
• Understand the market/need for rec sports vs. field rentals
September 2025
• Create a summary of what was discussed
• City Council joint workshop with the Parks Commission. Community Development
presentation with questions about next steps
November 2025
• Outside Consultant or Bolton & Menk – Planning for the site includes community
engagement, a regional assessment of facilities, and stakeholder interviews. The city will
need a financial analysis with long-term maintenance cost to understand yearly subsidy
January 2026
• Conduct a National Community Survey with project specific questions
March 2026
• Consultant preliminary report is presented to Council and Parks Commission
April 2026
• Consultant final report is presented to Council and Parks Commission
June 2026 and Beyond
• Create preliminary designs
• Have a funding plan for the project which may include phasing
• Process Land Use applications
• Funding Referendum –
o August 4, 2026 for the November 3, 2026 election.
o August 1, 2028 for the November 7, 2028 election.
Sports Complex 76 Acres
Council Workshop | September 9, 2025
Background
•The City purchased 76 acres south of Sunfish Lake Park for a sports
complex. The Parks System Plan mentions that the city does not
have enough competitive recreational fields for the growing
population.
•Since the adoption of the plan, Community Development has talked
to neighboring cities about their challenges and opportunities
developing sports complexes and talked to local sports associations
about their needs and capacity. A timeline was shared with the
Council, that will be amended as decisions are made.
•The next steps should include the level of community planning and
engagement and a financial analysis for implementation and long-
term maintenance.
Issue Before the Council
OPTIONS:
•Does the Council support community planning and engagement
with a thorough financial analysis based on improvements starting
in 2025?
•Does the Council want to wait to start in 2026?
•Discuss the timeline. Should staff try to meet the August 4th,
2026, referendum deadline?
Neighboring Cities
•Staff talked to Michael Grochala (Lino Lakes), Reed Smidt (Woodbury),
and Chuck Stifter (Maple Grove) to better understand challenges and
learn from their experiences. We discussed costs and resident
expectations. Most of the cities had residents that wanted improved
ballfields and amenities. While Lino Lake’s has had challenges with
implementation, both Woodbury and Maple Grove have built multi-
million-dollar sports complexes that have been supported by their
residents.
Woodbury
•Woodbury has two major complexes, Fairview and Ojibway Park, that
include softball, baseball, soccer, lacrosse, and cricket. Over the
decades, the voters have approved referendums (1974,1994, 1998,
2005). Tennis is located at the high school. Pickleball is popular.
Additional improvements include a skate park, handball, outdoor
fitness, and archery.
Maple Grove
•Maple Grove recently built Gleason and Fernbrook through budget
surplus and park dedication funds. The scope and budgets are
attached. They partnered with sports associations for an 80-20% (City -
Association) split and provided 0% interest loans. Maple Grove claims
that the new parks have created an economic benefit for the
surrounding area. Both cities acknowledge that the ballfield’s expenses
far exceed revenue (roughly 4:1), and both have large parks
departments.
Sports Associations
Lake Elmo Baseball and Minnesota Blizzard
•Talked to Tom Edison & Luke Appert of Lake Elmo Baseball and
Adam Barta of the Minnesota Blizzard (Travel Baseball) Luke and
Adam were on the same call and discussed how they would work
together.
•Both organizations combined have several hundred participants.
The Minnesota Blizzard has almost 1000 participants at their
20,000 sq.ft . indoor facility.
•Their ideal design would include 4-5 fields with two high
school/town ball sized fields, lights, and artificial turf.
Sports Associations
•Artificial turf allows for earlier spring play, fewer rainouts, and less
seasonal maintenance. The maintenance cost could include the need
to hire employees to maintain the fields. The artificial turf allows the
fields to be used for both baseball, softball, and potentially other
sports.
•They would prefer one of the larger fields to be a “stadium” and a
smaller field would be a “stadium” for softball. LE Baseball’s season is
May -July and August-September. Baseball could be played at the site
from April-October. They were open to managing the baseball facility
in season. We discussed fundraising and pre-paying rental fees for the
site. Both organizations have some funding for the project.
Sports Associations
Stillwater Fastpitch and Hill Murray School
•I talked to two other organizations interested in the
softball/baseball complex, Terisa Roemer of Stillwater Fastpitch
and John Pohl & Brent Johnson from Hill Murray School.
•Stillwater Fastpitch has around 100 players in their association.
They expressed interest in renting fields.
•Hill Murray also expressed interest in renting the fields for both
softball and baseball if the two stadiums were built.
Facility Planning
•Talked to J.D. Wood from The Sports Facilities Companies
(Management, Development, Advisory). They were referred by St.
Croix Soccer. They provide advice on facility development.
•The deliverable is a report that would include a financial analysis
based on scenarios. It would include revenue projections based on
improvements and expenses and long-term maintenance costs.
•This would include how the sports associations fit into the site in
terms of management and cost share. They would assist the City with
preparing a referendum and would review employees needed to
operate the site. The plan takes around 90-120 days.
Possible Layout and Cost
•Based on initial input, the complex could include 4-5 softball/baseball
fields, 4 soccer/multipurpose fields with lights and artificial turf. Other
features to support this build-out would be concessions, bathrooms,
storage building(s), and parking. The site would need to be graded,
and stormwater reuse ponds would need to be included.
•Maple Grove recently built separate baseball and soccer complexes
and each cost over $10 million dollars.
•The project as discussed would cost between $20-25 million. If the
Council considers a referendum, the deadlines are below.
•August 4, 2026 for the November 3, 2026 election.
•August 1, 2028 for the November 7, 2028 election.
Considerations
•Artificial Turf – High upfront cost and replacement cost. Lower
maintenance cost and easier for a sports association to manage
•Natural Grass with dirt infields would still exceed $5 million because
the site work costs are considerable: grading, utilities, stormwater
reuse, parking, etc.
•Revenue vs. Expense - Cost/Benefit with number of fields and type of
surface
•Other amenities that could produce revenue
•Employees needed to operate
Fiscal Impact
•The comprehensive planning with a financial analysis and
advisory services would be $40-60K.
Council Input
OPTIONS:
•Start planning, community engagement, and financial planning
in 2025
•Start planning, community engagement, and financial planning
in 2026
•If a referendum is needed, determine a timeline
Recommendation
Staff recommend Option 2 and plan for the 2028 referendum, if
needed
Document1
MEMORANDUM
Date:August 7, 2025
To:Mayor and City Council
Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
From:Nate Stanley, City Engineer
Subject:Stormwater Utility Fee – Equitability Review
As a part of the City of Lake Elmo’s 2025 Strategic Plan, an assessment of city fees for sewer and water
was identified as a goal. One such fee is the Stormwater Utility Fee, which funds various maintenance
activities and improvements related to stormwater operations and infrastructure. Some examples of
items that could be funded by Stormwater Utility Fee are:
Construction and maintenance of stormwater ponds and infiltration systems
Construction and maintenance of storm sewer, culverts, or ditches
Installation of erosion control measures and groundcover
Implementation of the City’s MS4 Program
Equipment related to improving runoff quality, such as a street sweeper
Per City Ordinance, the Stormwater Utility Fee charged varies based on the type of property with the
calculations for differing properties specified in City Code Section 5.16.020. During a desktop review of
the City of Lake Elmo’s calculations versus other either neighboring or similar cities around the region,
similarities and differences can be seen. The most obvious similarity is the unit charge method that Lake
Elmo charges for a single-family residential property regardless of lot size. Most communities seem to
charge for residential based on the property type rather than an area calculation and cover type review,
which is more common for commercial, industrial, or other larger scale properties.
Data was also available regarding charges for various metro area properties. Currently, Lake Elmo’s
charge for a single-family property is $7.92/month which is in the middle of the range for the metro area
communities listed. From that standpoint it seems that Lake Elmo’s current fee for residential charges is
in line with regional averages. Fees for other property types are harder to decipher due to the
community’s unique composition of properties.
To truly determine equitability a more in-depth review will need to be completed, where impervious
surface coverages and stormwater flows from properties are analyzed on a more individual basis, and
reviewing how it equates to payment. However, I believe it would also not be prudent to look into a fee
adjustment without a proper review of the infrastructure and activities that said fee funds.
Name:Stormwater Utility Fee – Equitability Review
Date:August 7, 2025
Page:2
Document1
Lake Elmo is currently developing GIS mapping and making asset management improvements that will
help to identify necessary improvements for the community’s storm water assets and operations, as
well as conducting a review of the MS4 Program. A review of these items may result in additional
funding being recommended to address any issues. A review of the Storm Water Utility fee in
conjunction with these reviews will yield a better and more transparent answer of equitability and
provide adequate justification for any sort of adjustment to the fee. Staff is currently working to get a
meeting targeted for discussion of the MS4 Program and the City of Lake Elmo will begin the process of
updating the Comprehensive Plan later this year. It is my recommendation that if the City Council would
like to move forward with a more in-depth review of the Stormwater Utility fee that it follow the
schedule for review of the aforementioned programs.
STAFF REPORT
DATE: September 9, 2025
WORKSHOP DISCUSSION
AGENDA ITEM: 2026 Budget Discussion
FROM: Clarissa Hadler, Finance Director
CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND:
In preparation for adoption of the preliminary tax levy in September, this memo addresses the following
information: discussion on preliminary levy, and changes after the initial 2026 Budget discussion at the
August workshop.
ISSUE BEFORE COUNCIL:
1) What changes, if any, should be made to the draft budgets or levy?
CHANGES:
Attachment 1 includes the entire General Fund Budget showing changes made after the 8/9/2025 workshop.
Below are a number of points that provide brief context for changes to the proposed levy and department
budgets.
• Decreased General Fund Levy by $400,000.
o This is not the amount by which we changed the General Fund Budget. Council direction
was to utilize fund balance for one-time projects such as Comprehensive Planning and
Capital-type purchases. Staff are concerned with the use of General Fund balance for
projects as a practice, as city activities are often project-based, so there will be projects in
many years.
• Decreased Debt Service Levy by $37,669 by correcting spreadsheet formula.
• Decreased Infrastructure Levy by $100,000.
o Staff have been working on long-term capital planning and estimate that we would need an
average of approximately $2 million per year to fully fund local road improvements. In 2025,
we introduced an Infrastructure Reserve Levy to begin transitioning toward funding street
improvements with cash instead of issuing debt. This levy will need to increase over time to
achieve future goals of decreasing debt. It is not recommended that the Infrastructure Levy
be decreased any further.
o Per Council direction, staff has been revising the Infrastructure CIP to decrease costs long-
term. To date we have removed tentatively developer-funded projects (Hudson and 5th St.) at
the recommendation of the engineering department, removing a total of approximately $7.5
million of the initial $47.5 million in street projects. CIP Scenarios 1 and 2 (attached) show
the difference between having those projects and not. These scenarios also incorporate a
funding policy that uses “new cash” – any levied funds and franchise fees from the current
year – which decreases debt more effectively but does not grow the Infrastructure Fund as
much.
o Additional revisions to these planning documents can be made during future reviews and as
part of the Strategic Financial Planning process.
• Decreased City Center CIP Levy by $70,000.
o Staff’s recommendation is for all capital levies to move toward a model that covers
depreciation. The annual depreciation of the City Center facility is approximately $240,000
($12 million over 50 years). The 2025 City Center CIP levy was $50,000, so the revised
2026 levy was decreased to that amount.
• Decreased Park Capital Reserve Levy to $0.
o This levy was established in 2025 to plan for long-term replacement of park equipment
and/or use of cash to fund possible future ballpark improvements. The Park Dedication Fund
is also available for this use; however, that fund is funded solely by new development.
• Ballpark Fund Levy should remain as proposed.
o This levy is used solely for repayment of an interfund loan to the Sewer Fund that was for the
purchase of land for a future ballpark.
• Vehicle & Equipment Levy – remains as proposed.
o This fund is used for purchase/replacement of vehicles and equipment. This funding level is
what is planned in the current draft of the CIP, and revisions may affect the replacement of
vehicles and equipment. This levy needs to grow to fully fund replacement of existing
equipment and follow existing replacement policies.
• Street Maintenance Levy – remains as proposed.
o Street Maintenance has been noted as a high priority, so we want to ensure that activity is
properly funded.
• The result of the above changes is a levy increase from 2025 of 14%.
o The new estimated tax rate is 29.57%.
o This equates to a 2.72 percent point change in the tax rate over 2025.
o Without the Ballpark Levy, that change would be 2.05 percentage points, in line with older
council goals (3 years+) despite major changes in staffing and large projects not accounted
for in those earlier long-term plans.
Summary of Changes to Draft Budgets since August Workshop
• Refined project estimates:
o Decreased Market Wage Study by $15,000
o Decreased Strategic Financial Plan by $40,000
o Removed the GIS Location Study for future Fire Station 2
• Corrected several formulas (this occurs regularly with the use of Excel for budgeting purposes).
• New cell phone plan slightly reduced related costs
• Adjusted pay grade for new Fire Captain positions
• Reduced estimated increase in Health Insurance costs
• Removed Contingency Reserve
• Changes result in an increase of 11.2% over the 2025 Budget
• Again, Council direction was to utilize fund balance for one-time projects such as Comprehensive
Planning and Capital-type purchases. The current total of projects & capital-type purchases in the
General Fund is now $335,500. The budgeted use of fund balance is $270,000.
Tax Levy & Impact
This section summarizes some of the impacts of the above changes to the levy and tax rate. The following
table shows the proposed 2026 Levy, change from prior year and the initial requested levy from the August
Budget workshop.
2025
2026
Requested % Change
2026
Revised
New
% Change
General Fund Levy 5,588,958 6,700,000 19.88% 6,300,000 12.72%
Debt Service Levy 3,251,728 3,455,453 6.27% 3,417,785 5.11%
Capital Levies
Infrastructure Reserve Levy 93,333 500,000
64.88%
400,000
43.16%
City Center CIP Levy 50,000 120,000 50,000
Park CIP Levy 100,000 100,000 0
Ballpark Fund Levy (new) 250,000 250,000
Vehicle & Equipment Levy 400,000 450,000 450,000
Street Maintenance Levy 600,000 630,000 630,000
TOTAL LEVY $ 10,084,019 $ 12,205,453 21.04% 11,497,785 14.03%
The Median Home Value increased slightly this year; from $581,700 for tax year 2025 to $585,800 for tax
year 2026. The initial draft levy would have a tax impact of an additional $310 in city tax for the year, or
$26.00 per month. The Revised Levy brings that change down to $179 per year or less than $15 per month.
2025 2026
Requested
2026
Revised
Median Value Home 581,700 585,800 585,800
Tax Rate
26.84% (final 2025) 1,616 1,630
31.72% (est. 2026 - requested) 1,910 1,926
29.57% (est. 2026 - revised) 1,795 $310 increase on MVH $179 increase
Process for This Workshop
We are seeking feedback on changes to make before the Council certifies a preliminary levy at the
September 16th meeting. Additional fine-tuning of the budget will take place through the time it is adopted
in December.
Specifically:
1) Is the Council supportive of the new Levy amount?
2) Are there any questions the Council has about specific expenditures in the detailed Budgets?
After setting the preliminary levy in September, Council may reduce the amount in December but cannot
increase it.
ATTACHMENTS
1) 2026 Revised Master Budget Worksheet
2) CIP Scenarios
3) Memo from Chief Kalis re: GIS study
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
General Fund Revenues:
Taxes
101-410-1320-31010 Current Ad Valorem Taxes 4,679,708$ 5,562,304$ 5,118,521 6,169,538 5,769,538 (400,000) 12.72% change - lowered levy by $400K, using reserve of approx. $300K.
101-410-1320-31020 Delinquent Ad Valorem Taxes 20,875 20,614 19,000 19,000 19,000 - 0.00% -
101-410-1320-31030 Mobile Home Tax 16,781 20,540 17,000 17,000 17,000 - 0.00% -
101-410-1320-31040 Fiscal Disparities 423,542 371,286 433,937 493,962 493,962 - 13.83%
101-410-1320-31520 30% Rental - County 1,625 1,589 - - - - #DIV/0! -
101-410-1320-31910 Penalty & Interest on Taxes (204) 643 500 500 500 - 0.05% -
Total Taxes 5,142,327$ 5,976,975$ 5,588,958 6,700,000 6,300,000 (400,000) 12.72%
Licenses and Permits
101-410-1320-32110 Liquor License 12,050 13,750 12,000 12,000 12,000 - 0.00% licensing takes place at end of the year.
101-410-1320-32180 Wastehauler License 1,560 1,080 1,410 1,410 1,410 - 0.00% -
101-410-1320-32181 General Contractor License 550 675 475 475 475 - 0.00% -
101-420-2400-32210 Building Permits 725,852 718,730 800,000 800,000 800,000 - 0.00%
Based on a mix of residential and multifamily. - higher in 2025 b/c of school
projects
101-430-3100-32211 Driveway Permits 10,200 6,925 7,000 7,000 7,000 - 0.00% -
101-420-2400-32212 Fireplace Permits 6,300 4,740 5,000 5,000 5,000 - 0.00% Supply issues, some going to alternative appliances
101-420-2400-32220 Heating Permits 65,761 84,805 60,000 60,000 60,000 - 0.00% Based on a mix of residential and multifamily.
101-420-2400-32230 Plumbing Permits 70,967 79,042 60,000 60,000 60,000 - 0.00% Based on a mix of residential and multifamily.
101-420-2400-32232 Pool Permits 750 1,275 1,000 1,000 1,000 - 0.00% -
101-420-2400-32213 Siding Permits 32,161 9,250 5,000 5,000 5,000 - 0.00% Generally a slow item unless a storm event
101-420-2400-32214 Roof Permits 157,002 29,743 15,000 15,000 15,000 - 0.00% Generally a slow item unless a storm event
101-430-3100-32250 Utility Permits 41,138 46,107 30,000 30,000 30,000 - 0.00% These permits slow as development starts to slow.
101-420-2220-32260 Burning Permit 2,085 2,160 1,700 2,400 2,400 - 41.18% -
101-410-1320-32270 Massage Therapy Licenses - - 150 150 150 - 0.00% -
101-420-2220-32275 Fire Suppression Permits (Sprinkler & Alarm)21,139 22,264 13,000 23,300 23,300 - 79.23% includes both Alarm and Sprinkler Permits
101-410-1320-32281 Golf Cart Operation Permit - 30 60 60 60 - 0.00% -
101-410-1320-32282 Miscellaneous Permits 175 225 200 200 200 - 0.00% -
101-420-2400-32282 Miscellaneous Permits - - - - - - #DIV/0!
Total Licenses and Permits 1,147,690$ 1,020,800$ 1,011,995 1,022,995 1,022,995 - 1.09%
Intergovernmental
101-430-3100-33418 MSA - Maintenance 202,220 227,709 214,535 - - - -100.00% Budgeting directly to Street Maint Fund and Infra Reserve.
101-430-3100-33630 Miscellaneous State Grants - 44,707 - - - - #DIV/0!
101-420-2220-33426 Miscellaneous State Grants 2,000 - 3,500 - - - -100.00% -
101-450-5200-33426 Miscellaneous State Grants 2,438 - 4,800 4,000 4,000 - -16.67% -
101-410-1320-33623 Payment in Lieu of Taxes 35,474 36,184 36,212 37,645 37,645 - 3.96% 2026 is final year of PILOT
101-410-1320-33521 Recycling Grant 39,256 17,273 17,273 20,000 20,000 - 15.79% -
Total Intergovernmental 286,127$ 330,712$ 276,320$ 61,645$ 61,645$ -$ -77.69%
Charges for Services
101-410-1910-34103 Zoning & Subdivision Fees 85,876 124,765 100,000 100,000 100,000 - 0.00% -
101-420-2400-34104 Plan Check Fees 467,420 545,756 487,500 520,000 520,000 - 6.67% 65% of Building Permits
101-410-1520-34107 Assessment Searches 1,595 1,115 1,000 1,000 1,000 - 0.00% -
101-420-2400-34207 Building Code Surcharges 3,291 8,273 - 5,000 5,000 - #DIV/0!pass-through revenue, city keeps % at EOY.
101-410-1450-34111 Cable Operation Reimbursement (0) - 5,000 - - - -100.00% No longer receiving. Cable Commission paying the cablecasters directly.
1
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
101-420-2400-34112 Planning & Zoning Review Fee 200 75 - - - - #DIV/0! discontinued in 2025
101-430-3100-34114 Street Light Fee 516 4,853 2,000 4,000 4,000 - 100.00% -
101-410-1910-34115 Base Map Upgrading Fee 1,075 5,650 2,500 2,500 2,500 - 0.00% -
101-420-2220-34203 Day Care Inspections - 50 - 200 200 - #DIV/0!
101-410-1910-36206 Escrow Administration Fee 17,100 9,100 25,000 15,000 15,000 - -40.00% -
Total Charges for Services 577,073$ 699,637$ 623,000$ 647,700$ 647,700$ -$ 3.96%
Fines and Forfeits
101-420-2100-35100 Fines 36,879 31,671 30,000 30,000 30,000 - 0.00% -
101-420-2220-35102 False Alarm - - - -
101-420-2100-35130 Forfeitures 93 99 - - - - #DIV/0! -
Total Fines and Forfeits 36,972$ 31,770$ 30,000.00$ 30,000.00$ 30,000.00$ -$ 0.00%
Investment Earnings
101-410-1320-36210 Interest Earnings 238,492 406,978 83,200 175,000 175,000 - 110.34% interest allocations across funds occur at year end.
Total Investment Earnings 238,492$ 406,978$ 83,200.00$ 175,000$ 175,000$ -$ 110.34%
Miscellaneous
101-410-1320-31811 Cable Franchise Revenue 68,884 86,955 65,000 46,920 46,920 - -27.82% extra reimbursement in 2024/25 not expected in 2026
101-410-1320-36200 Miscellaneous Revenue (Admin) 14,560 195 5,000 1,550 1,550 - -69.00% Local Performance Aid, misc.
101-420-2220-36200 Miscellaneous Revenue (Fire) 11,970 5,000 - 4,000 4,000 - #DIV/0! -
101-430-3100-36200 Miscellaneous Revenue (PW) 8,534 2,600 4,500 3,000 3,000 - -33.33%
sale of small surplus assets (not items paid from vehicle & equipment
replacement fund)
101-450-5200-36200 Miscellaneous Revenue (Parks) 1,312 2,477 1,000 200 200 - -80.00% -
101-420-2220-36204 Reimbursements - Fire 15,519 23,702 5,500 7,800 7,800 - 41.82% -
101-420-2220-36230 Donations-Fire 2,759 5,864 1,000 5,864 1,000 (4,864) 0.00% change due to bad formula
101-410-1320-36230 Donations - Admin 10,000 7,600 7,500 7,500 7,500 - 0.00%
101-450-5200-36230 Donations - Parks - 36,500 - 32,000 32,000 - #DIV/0! used to pay expense 101-450-5200-44400
101-410-1320-39101 Sale of Capital Assets 132,842 135,000 135,000 -
offsets Contract Services expenses for sale of Fire Station - unsure when sale/expenses
will occur (2025 or 2026) expect it will be much higher, but move the balance to the
city hall reserve.
101-410-1320-34120 Tower Rent 133,843 127,913 116,000 95,980 95,980 - -17.26% -
Total Miscellaneous 267,381$ 298,806$ 338,342$ 339,814$ 334,950$ (4,864)$ -1.00%
Prior Period Adjustments
General Fund Revenue Summary
Taxes 5,142,327 5,976,975 5,588,958 6,700,000 6,300,000 (400,000) 12.72%
Licenses and Permits 1,147,690 1,020,800 1,011,995 1,022,995 1,022,995 - 1.09%
Intergovernmental 286,127 330,712 276,320 61,645 61,645 - -77.69%
Charges for Services 577,073 699,637 623,000 647,700 647,700 - 3.96%
Fines and Forfeits 36,972 31,770 30,000 30,000 30,000 - 0.00%
Investment Earnings 238,492 406,978 83,200 175,000 175,000 - 110.34%
Miscellaneous 267,381 298,806 338,342 339,814 334,950 (4,864) -1.00%
0%
Total General Fund Revenues:7,696,061$ 8,765,679$ 7,951,815$ 8,977,155$ 8,572,291$ (404,864)$ 7.80%
7,696,061$ 8,765,679$
2
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
General Fund Expenditures:
1110 Mayor & Council
Personnel
101-410-1110-41030 Part-time Salaries 25,162 25,690 25,690 25,690 25,690 - 0.00% -
101-410-1110-41220 FICA Contributions 1,560 1,593 1,593 1,593 1,593 - 0.00% -
101-410-1110-41230 Medicare Contributions 365 373 373 373 373 - 0.00% -
101-410-1110-41510 Workers Compensation 66.49 52.30 93 100 100 - 7.44% -
Total Personnel 27,153$ 27,708$ 27,749$ 27,756$ 27,756$ -$ 0.02%
Materials and Supplies
101-410-1110-42000 Office Supplies 67 273 275 283 283 - 3.00% -
101-410-1110-42001 Computer Reimbursement 2,000 - 4,000 - - - -100.00% no computers in 2026
101-410-1110-42002 IT Hardware - - - - - - #DIV/0!
101-410-1110-43185 IT Support 1,273 1,404 1,601 5,781 5,781 - 261.08% -
101-410-1110-43310 Mileage 37 139 630 649 649 - 3.00% LMC conference in Rochester
Total Materials and Supplies 3,377$ 1,815$ 6,506$ 6,713$ 6,713$ -$ 3.19%
Charges and Services
101-410-1110-44300 Miscellaneous 7,329 5,754 11,165 6,375 6,375 - -42.90% Youth Services Bureau, Logo clothing, Goal Setting (odd years)
101-410-1110-44330 Dues & Subscriptions 18,389 10,089 23,933 21,539 21,539 - -10.00% LMC Dues, MN Mayors Assoc, Metro Cities
101-410-1110-44370 Conferences & Training 594 777 3,975 4,785 4,785 - 20.38% LMC annual conference and hotel (3), Advanced LMC training
Total Charges and Services 26,312$ 16,620$ 39,073$ 32,699$ 32,699$ -$ -16.31%
1110 Total Mayor & Council 56,842$ 46,144$ 73,328$ 67,168$ 67,168$ -$ -8.40%
3
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
1320 Administration
Personnel
101-410-1320-41010 Full-time Salaries 196,912 249,432 300,045 309,896 309,897 1 3.28%
101-410-1320-41210 PERA Contributions 13,950 18,655 22,503 23,242 23,242 0 3.28% -
101-410-1320-41216 MSRS Contributions -City Admin 1,677 1,662 1,560 1,704 1,704 0 9.27% -
101-410-1320-41220 FICA Contributions 11,445 16,790 18,603 19,214 19,214 0 3.28% -
101-410-1320-41230 Medicare Contributions 2,730 3,927 4,501 4,648 4,648 0 3.28% -
101-410-1320-41300 Insurance 26,269 40,050 43,660 47,623 46,940 (682) 7.51% final insurance numbers come in Nov/Dec.
101-410-1320-41325 Life Insurance 465 119 180 199 199 - 10.61% -
101-410-1320-41330 STD/LTD 890 1,015 2,234 3,505 3,505 0 56.90% -
101-410-1320-41420 Unemployment Benefits - 3,084 - - - - #DIV/0!
101-410-1320-41510 Workers Compensation 1,045 701 1,385 1,450 1,450 - 4.71% -
Total Personnel 255,382$ 335,435$ 394,671$ 411,482$ 410,800$ (682)$ 4.09%
Materials and Supplies
101-410-1320-42000 Office Supplies 2,234 3,234 2,000 2,060 2,060 - 3.00% -
101-410-1320-42030 Printed Forms - - 100 103 103 - 3.00% -
Total Materials and Supplies 2,234$ 3,234$ 2,100$ 2,163$ 2,163$ -$ 3.00%
Charges and Services
101-410-1320-42002 IT Hardware 5,195 - - 2,610 2,610 - #DIV/0!
101-410-1320-43040 Legal Services 56,432 49,052 60,000 61,800 61,800 - 3.00% -
101-410-1320-43090 Newsletter - 5,018 3,667 3,000 3,000 - -18.18% 2 newsletters, extra mailings, split w/ W/S
101-410-1320-43100 Assessing Services 112,968 113,783 117,959 121,498 121,498 - 3.00% -
101-410-1320-43150 Contract Services 13,276 18,970 68,500 73,144 58,144 (15,000) -15.12% Market Analysis, Nat. Comm Survy, Staff trainings, Employee Survey
101-410-1320-43152 Cable Operation Expense - 3,726 6,200 - - - -100.00% now getting paid directly by the Cable Commission.
101-410-1320-43185 IT Support 5,032 6,769 8,701 25,405 25,405 - 191.97% -
101-410-1320-43190 Software Programs - 4,237 9,000 11,737 11,737 - 30.41% new website
101-410-1320-43210 Telephone 602 632 1,033 993 921 (72) -10.86% -
101-410-1320-43220 Postage 4,854 5,894 5,000 7,254 7,254 - 45.08% -
101-410-1320-43310 Mileage 661 522 1,120 1,154 1,154 - 3.00% -
101-410-1320-43510 Legal Publishing 3,638 3,138 1,500 3,045 3,045 - 103.00% Online city code, public hearing notices
101-410-1320-43610 Insurance 36,273 - 46,779 41,282$ 41,282$ -$ -11.75% -
101-410-1320-44010 Repairs/Maint Contractual Bldg 83 - - - - - #DIV/0! -
101-410-1320-44040 Repairs/Maint Contractual Eqpt 5,035 3,982 - 3,240 3,240 - #DIV/0! copier lease
101-410-1320-44050 Shared City Center Expenses 29,815 43,711 43,711 - 46.60% new acct - replaces multiple accounts above - gets paid to City Center Fund.
101-410-1320-44330 Dues & Subscriptions 1,321 1,947 3,613 3,478 3,478 - -3.74% -
101-410-1320-44370 Conferences & Training 3,083 5,468 12,170 12,870 12,870 - 5.75% Admin & City Wide Trainings & Conferences, Leadership in the Valley
101-410-1320-44371 Allocation to Building Inspections (3,184) - - - - - #DIV/0! no longer used.
Total Charges and Services 245,267$ 223,139$ 375,057$ 416,221$ 401,149$ (15,072)$ 6.96%
Miscellaneous
101-410-1320-44300 Miscellaneous 3,220 11,751 5,750 4,750 4,750 - -17.39%
5 possible retirements, employee & council/commission recognitions, logo
apparel
Total Miscellaneous 3,220$ 11,751$ 5,750$ 4,750$ 4,750$ -$ -17.39%
1320 Total Administration 506,102$ 573,559$ 777,578$ 834,616$ 818,862$ (15,754)$ 5.31%
4
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
1410 Elections
Personnel
101-410-1410-41030 Part-time Salaries 2,649 14,526 3,000 29,924 29,924 - 897.47% adding up to 2 new new polling locations
101-410-1410-41510 Workers Compensation - - - - - - #DIV/0! -
Total Personnel 2,649$ 14,526$ 3,000$ 29,924$ 29,924$ -$ 897.47%
Charges and Services
101-410-1410-43310 Travel Expense - - 50 - - - -100.00% -
101-410-1410-42000 Office Supplies 53 654 250 674 674 - 169.65% -
101-410-1410-43510 Legal Notices Publishing 68 238 500 245 245 - -50.97% -
101-410-1410-43150 Contract Services 3,525 3,854 3,890 11,950 11,950 - 207.19% -
Total Charges and Services 3,646$ 4,746$ 4,690$ 12,869$ 12,869$ -$ 174.39%
Miscellaneous
101-410-1410-44300 Miscellaneous 585 1,843 625 1,898 1,898 - 203.75% election judge meals
Total Miscellaneous 585 1,843 625 1,898 1,898 - 203.75%
1410 Total Elections 6,881 21,116 8,315$ 44,691$ 44,691$ -$ 437.48%
1450 Communications
Personnel
101-410-1450-41010 Full-time Salaries 31,033 - Communications Dept goes away in 2024,
101-410-1450-41210 PERA Contributions 2,327 - but will show for comparison to whole budget.
101-410-1450-41220 FICA Contributions 1,798 -
101-410-1450-41230 Medicare Contributions 420 -
101-410-1450-41300 Insurance 5,122 -
101-410-1450-41325 Life Insurance 5 -
101-410-1450-41330 STD/LTD 48 -
101-410-1450-41510 Workers Compensation 256 -
Total Personnel 41,008$ -$
Charges and Services
101-410-1450-43090 Newsletter 2,425 -
101-410-1450-43185 IT Support 1,333 -
101-410-1450-42002 IT Hardware 106 -
101-410-1450-43190 Software Programs 1,550 -
101-410-1450-43220 Postage 349 -
101-410-1450-43310 Mileage - -
101-410-1450-43152 Cable Operations 4,042 -
101-410-1450-44370 Conferences and Training - -
Total Charges and Services 9,804$ -$
- -
1450 Total Communications 50,812$ -$
5
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
1520 Finance
Personnel
101-410-1520-41010 Full-time Salaries 72,262 163,764 174,790 200,968 200,968 0 14.98% -
101-410-1520-41210 PERA Contributions 5,419 12,281 13,109 15,073 15,073 0 14.98% -
101-410-1520-41220 FICA Contributions 4,292 9,787 10,837 12,460 12,460 0 14.98% -
101-410-1520-41230 Medicare Contributions 1,004 2,289 2,622 3,015 3,015 0 14.98% -
101-410-1520-41300 Insurance 13,032 22,862 16,394 21,392 21,093 (299) 28.66% -
101-410-1520-41325 Life Insurance 270 80 109 136 136 - 23.94% -
101-410-1520-41330 STD/LTD 174 777 1,302 2,306 2,306 0 77.15% -
101-410-1520-41510 Workers Compensation 734 432 852 890 890 - 4.41%
Total Personnel 97,188$ 212,271$ 220,014.85$ 256,238.23$ 255,939.71$ (298.52)$ 16.33%
Materials and Supplies
101-410-1520-42000 Office Supplies 898 1,100 1,030 1,100 1,100 - 6.80% -
101-410-1520-42030 Printed Forms 1,009 2,352 1,545 1,200 1,200 - -22.33% -
Total Materials and Supplies 1,907$ 3,451$ 2,575$ 2,300$ 2,300$ -$ -10.68%
Charges and Services
101-410-1520-42002 IT Hardware 6,080 184 - 2,910 2,910 - #DIV/0!
101-410-1520-43010 Audit Services 11,284 11,844 11,500 12,075 12,075 - 5.00% -
101-410-1520-43150 Contract Services 49,054 9,776 10,000 54,072 14,072 (40,000) 40.72%
tent. budgeting for long-term strategic financial management plan ($40K),
$10K for normal financial consultants.
101-410-1520-43185 IT Support 4,459 5,691 7,356 16,972 16,972 - 130.72%
101-410-1520-43190 Software Programs 4,319 3,849 9,000 23,790 23,790 - 164.33% new financial software - higher annual fees.
101-410-1520-43310 Mileage 288 255 309 263 403 140 30.36% -
101-410-1520-43610 Insurance 886 - 3,434 785$ 785$ -$ -77.15%
101-410-1520-44040 Repairs/Maint Contractual Eqpt - 3,463 - 3,240 3,240 - #DIV/0! copier lease
101-410-1520-44050 Shared City Center Expenses 29,815 43,711 43,711 - 46.60% new account - replaces multiple accounts above.
101-410-1520-44330 Dues & Subscriptions 720 680 1,040 460 460 - -55.77% -
101-410-1520-44370 Conferences & Training 766 1,459 4,000 2,565 3,640 1,075 -9.00% MNGFOA conference - registration & hotel (FD and FC), LMC conference (FD)
101-410-1520-44371 Allocation to Building Inspections (2,905) - - - - - #DIV/0! no longer used.
Total Charges and Services 75,035$ 37,200$ 76,455$ 160,842$ 122,057$ (38,785)$ 59.65%
Miscellaneous
101-410-1520-44300 Miscellaneous 427 3,721 3,000 1,300 1,300 - -56.67% logo apparel, Wash Co. exp., other
Total Miscellaneous 427$ 3,721$ 3,000$ 1,300$ 1,300$ -$ -56.67%
-$
Capital Outlay
101-410-1520-45350 Capital Outlay - Finance Software 75,000 50,000 50,000 - -33.33%New Financial Software ($200K over 2 years, part getting allocated to W/S/S)
Total Capital Outlay 75,000$ 50,000$ 50,000$ -$ -33.33%
1520 Total Finance 174,557$ 256,644$ 377,044$ 470,680$ 431,597$ (39,084)$ 14.47%
-8.30%
6
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
1910 Planning & Zoning
Personnel
101-410-1910-41010 Full-time Salaries 74,715 209,344 259,053 274,844 274,845 1 6.10%
101-410-1910-41040 Temporary Employees 4,522 - 21,257 22,532 22,532 - 6.00% intern
101-410-1910-41210 PERA Contributions 5,560 15,701 21,023 22,863 22,863 0 8.75% -
101-410-1910-41220 FICA Contributions 4,740 12,382 17,379 18,437 18,437 0 6.09% -
101-410-1910-41230 Medicare Contributions 1,109 2,896 4,205 4,461 4,461 0 6.09% -
101-410-1910-41300 Insurance 12,168 35,952 56,164 42,903 42,306 (596) -24.67% -
101-410-1910-41325 Life Insurance 305 100 267 296 296 - 10.61% -
101-410-1910-41330 STD/LTD 313 683 2,246 3,592 3,592 0 59.98% -
101-410-1910-41510 Workers Compensation 1,260 1,054 1,610 1,690 1,690 - 4.99% -
Total Personnel 104,691$ 278,110$ 383,203$ 391,619$ 391,024$ (595)$ 2.04%
Materials and Supplies
101-410-1910-42000 Office Supplies 389 745 1,000 1,030 1,030 - 3.00% -
101-410-1910-42120 Fuel, Oil and Fluids 270 - 2,000 - - - -100.00% -
101-410-1910-42030 Printed Forms 51 - 600 300 300 - -50.00% -
Total Materials and Supplies 710$ 745$ 3,600$ 1,330$ 1,330$ -$ -63.06%
Charges and Services
101-410-1910-43020 Comprehensive Planning - - 25,000 100,000 100,000 - 300.00% Comprehensive Planning (2025 - 2027 project)
101-410-1910-43030 Engineering Services 3,213 5,868 30,000 15,000 15,000 - -50.00%EAW for old fire hall and 180 acres
101-410-1910-43040 Legal Services - - - 10,000 10,000 - #DIV/0! new line item - segregating CD legal fees
101-410-1910-43150 Contract Services 92,875 121,178 135,000 190,000 190,000 - 40.74%
BMI services for higher level planning, landscape arch., GIS implementation,
appraisals, planning for 180 ac.
101-410-1910-43185 IT Support 11,445 12,408 14,947 15,061 15,061 - 0.77%
101-410-1910-42002 IT Hardware 1,283 7,723 - - - - #DIV/0!
101-410-1910-43190 Software Programs - 287 2,000 - - - -100.00% -
101-410-1910-44040 Repairs/Maint Contractual Eqpt - 3,657 - 3,240 3,240 - #DIV/0! copier lease
101-410-1910-44050 Shared City Center Expenses 27,815 41,548 41,548 - 49.37% gets paid to City Center Fund.
101-410-1910-43210 Telephone 120 429 663 497 461 (36) -30.57% -
101-410-1910-43220 Postage - - 200 200 - (200) -100.00% -
101-410-1910-43310 Mileage - 218 600 250 250 - -58.33% -
101-410-1910-43510 Legal Publishing 1,835 1,078 1,825 1,880 1,880 - 3.00% -
101-410-1910-44330 Dues & Subscriptions - 533 3,260 2,430 2,430 - -25.46% -
101-410-1910-44370 Conferences & Training 356 3,820 4,730 5,465 5,465 - 15.54% AICP cert, LMC, APA, GIS training
Total Charges and Services 111,174$ 157,200$ 246,041$ 385,571$ 385,335$ (236)$ 56.61%
Miscellaneous
101-410-1910-44300 Miscellaneous 581 532 1,000 500 500 - -50.00% logo apparel, incidentals
Total Miscellaneous 581$ 532$ 1,000$ 500$ 500$ -$ -50.00%
- - 0%
1910 Total Planning & Zoning 217,156$ 436,588$ 633,844$ 779,020$ 778,189$ (831)$ 22.77%
-0.11%
7
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
1930 Engineering Services
Charges and Services
101-410-1930-43030 Engineering Services 32,855 37,200 35,000 53,970 53,970 - 54.20% -
Total Charges and Services 32,855$ 37,200$ 35,000 53,970 53,970 - 54.20%
1930 Total Engineering Services 32,855$ 37,200$ 35,000$ 53,970$ 53,970$ -$ 54.20%
1940 City Hall
Materials and Supplies
101-410-1940-42110 Cleaning Supplies 227 City Hall Dept goes away in 2024,
101-410-1940-42230 Building Repair Supplies 232 but will show for comparison to whole budget.
Total Materials and Supplies 459$ in 2024/2025 moved to an Internal Service Fund 703
Charges and Services
101-410-1940-43185 IT Support 1,273
101-410-1940-43810 Utilities 54,231
101-410-1940-43840 Refuse 2,183
101-410-1940-44010 Repairs/Maint Contractual Bldg 18,028
101-410-1940-44040 Repairs/Maint Contractual Eqpt 993
101-410-1940-44371 Allocation to Building Inspections (45,050)
Total Charges and Services 31,659$
Miscellaneous
101-410-1940-44300 Miscellaneous 4,569
Total Miscellaneous 4,569$
-
1940 Total City Hall 36,687$
2100 Police
Charges and Services
101-420-2100-43150 Law Enforcement Contract 1,048,618 1,290,112 1,377,253 1,413,503 1,413,503 - 2.63% pd in Aug and Dec.
101-420-2100-43610 Insurance 6,583 1,406$ 1,406$ -$ -78.64% new allocation in 2025
101-420-2100-43185 IT Support 1,369 1,369 - #DIV/0! new allocation in 2026.
101-420-2100-44050 Shared City Center Expenses 11,094 17,291 17,291 - 55.85% increasing City Center expenses.
101-420-2100-44301 Misc. - Community Event - 441 1,800 1,854 1,854 - 3.00% -
Total Charges and Services 1,048,618$ 1,290,554$ 1,396,730$ 1,435,423$ 1,435,423$ -$ 2.77%
2100 Total Police 1,048,618$ 1,290,554$ 1,396,730$ 1,435,423$ 1,435,423$ -$ 2.77%
0.00%
2150 Prosecution
Charges and Services
101-420-2150-43045 Attorney Criminal 36,949 50,540 50,000 52,983 52,983 - 5.97%These expenses are partially offset by Fines in Revenue section.
Total Charges and Services 36,949$ 50,540$ 50,000$ 52,983$ 52,983$ -$ 5.97%
2150 Total Prosecution 36,949$ 50,540$ 50,000$ 52,983$ 52,983$ -$ 5.97%
8
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
2220 Fire
Personnel
101-420-2220-41010 Full-time Salaries 415,118 663,653 687,708 901,082 886,564 (14,517) 28.92%
101-420-2220-41020 Overtime & Holiday Wages - - 40,500 - - - -100.00% currently coded in full-time salaries, look at breaking out.
101-420-2220-41030 Part-time Salaries 6,351 1,250 - - - - #DIV/0!
101-420-2220-41035 Paid On Call Salaries 144,681 187,872 220,194 289,138 289,138 - 31.31% -
101-420-2220-41210 PERA Contributions 74,335 115,794 121,724 159,491 156,922 (2,570) 28.92% -
101-420-2220-41220 FICA Contributions 9,524 11,654 13,652 13,652 17,927 4,275 31.31% change - bad formula
101-420-2220-41230 Medicare Contributions 8,174 12,162 14,226 13,619 17,636 4,017 23.97% change - bad formula
101-420-2220-41300 Insurance 49,440 79,785 79,897 112,778 111,013 (1,765) 38.95%
101-420-2220-41325 Life Insurance 704 405 477 724 724 - 51.97% -
101-420-2220-41330 STD/LTD 1,679 3,046 5,121 9,448 9,360 (89) 82.78%
101-420-2220-41420 Unemployment Benefits - - - - - - #DIV/0! -
101-420-2220-41510 Workers Compensation 57,030 44,861 66,882 70,230 70,230 - 5.01% -
Total Personnel 767,036$ 1,120,482$ 1,250,380$ 1,570,162$ 1,559,513$ (10,649)$ 24.72%
Materials and Supplies
101-420-2220-42000 Office Supplies 855 791 1,000 1,000 1,000 - 0.00% -
101-420-2220-42110 Cleaning Supplies - - - - - - #DIV/0! -
101-420-2220-42080 EMS Supplies 2,606 2,277 2,700 2,781 2,781 - 3.00% increased call volume
101-420-2220-42090 Fire Prevention 2,433 4,088 3,000 3,250 3,250 - 8.33% more community events & public trainings
101-420-2220-42120 Fuel, Oil and Fluids 18,248 18,415 30,888 20,000 20,000 - -35.25% -
101-420-2220-42400 Small Tools & Equipment 82,102 23,550 6,000 6,180 6,180 - 3.00%
Total Materials and Supplies 106,244$ 49,121$ 43,588$ 33,211$ 33,211$ -$ -23.81%
Charges and Services
101-420-2220-42002 IT Hardware 3,000 7,985 - - - - #DIV/0!
101-420-2220-43050 Physicals 7,795 13,804 10,100 10,100 10,100 - 0.00% -
101-420-2220-43150 Contract Services 2,600 966 2,600 13,000 - (13,000) -100.00% GIS South Station study (removed in Revised)
101-420-2220-43185 IT Support 23,189 23,124 26,901 25,773 25,773 - -4.19% -
101-420-2220-43190 Software Programs 14,005 10,425 18,100 20,303 17,832 (2,471) -1.48% -
101-420-2220-43210 Telephone 4,655 4,411 4,300 4,800 4,800 - 11.63% -
101-420-2220-43230 Radio 17,709 17,567 17,500 18,025 18,025 - 3.00% -
101-420-2220-43310 Mileage - - 500 500 515 15 3.00% -
101-420-2220-43630 Insurance 22,157 - 33,864 12,320$ 12,320$ -$ -63.62% -
101-420-2220-43810 Utility 12,178 - - - - - #DIV/0! -
101-420-2220-43840 Refuse 148 - - - - - #DIV/0! -
101-420-2220-44010 Repairs/Maint Bldg 13,184 10,000 10,000 10,000 10,300 300 3.00% fire bay repairs
101-420-2220-44040 Repairs/Maint Eqpt 60,987 51,855 43,920 45,238 45,238 - 3.00% Increased costs on parts & service
101-420-2220-44050 Shared City Center Expenses 30,499 46,974 46,974 - new account - replaces multiple accounts above.
101-420-2220-44170 Uniforms 14,455 10,421 10,000 10,300 10,300 - 3.00% -
101-420-2220-44300 Miscellaneous 1,795 2,026 2,540 3,200 3,200 - 25.98% retirement events, vehicle wash, ice, postage.
101-420-2220-44330 Dues & Subscriptions 3,851 7,413 7,200 4,524 4,524 - -37.17% -
101-420-2220-44350 Books 1,250 1,072 1,200 1,236 1,236 - 3.00% -
101-420-2220-44370 Conferences & Training 39,564 40,694 27,000 42,000 42,000 - 55.56% Partially reimbursed thru state.
Total Charges and Services 242,524$ 202,392$ 246,223$ 268,293$ 253,137$ (15,156)$ 2.81%
Capital Outlay
9
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
101-420-2220-47200 Transfer to Vehicle Replacement Fund 67,112 94,915 - - - - 0.00% See CIP for future purchases.
101-420-2220-47300 Transfer to Fire Equipment & Project Fund 19,000 20,000 20,000 - pulling away from Small Tools & Equipment
101-480-2220-45800 Equipment - 47,969 - - - - #DIV/0!
101-480-8000-45800 Equipment 204,815 - - - - - #DIV/0!
Total Capital Outlay 271,927$ 142,884$ 19,000$ 20,000$ 20,000$ -$ 5.26%
2220 Total Fire 1,387,730$ 1,514,880$ 1,559,191$ 1,891,666$ 1,865,860$ (25,805)$ 19.67%
-1.36%
larger equipment will be purchased from Fire Equip Fund from now on.
10
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
2400 Building Inspection
Personnel
101-420-2400-41010 Full-time Salaries 357,891 491,325 626,533 678,367 676,755 (1,611) 8.02% combined 2 positions for decrease
101-420-2400-41210 PERA Contributions 28,649 43,873 54,472 60,759 60,474 (285) 11.02% -
101-420-2400-41216 MSRS Contributions -City Admin 565 560 525 574 574 0 9.27% -
101-420-2400-41220 FICA Contributions 20,007 25,819 42,222 45,826 45,708 (118) 8.26% -
101-420-2400-41230 Medicare Contributions 4,986 7,045 10,215 11,087 11,058 (28) 8.26% -
101-420-2400-41300 Insurance 62,983 75,493 101,119 100,943 99,328 (1,615) -1.77% -
101-420-2400-41325 Life Insurance 485 246 435 503 503 - 15.64% -
101-420-2400-41330 STD/LTD 1,850 2,368 4,665 7,701 7,692 (10) 64.87%
101-420-2400-41510 Workers Compensation 2,258.09 6,956.60 8,172 8,580 8,580 - 5.00% -
Total Personnel 479,673$ 653,686$ 848,360 914,341 910,672 (3,668) 7.35%
Materials and Supplies
101-420-2400-42000 Office Supplies 12,595 6,275 6,000 6,180 6,180 - 3.00% -
101-420-2400-42030 Printed Forms - - 350 361 361 - 3.00% -
101-420-2400-42120 Fuel, Oil and Fluids 6,939 3,446 8,000 5,000 4,000 (1,000) -50.00% change - expecting lower fuel costs
Total Materials and Supplies 19,534$ 9,720$ 14,350 11,541 10,541 (1,000) -26.55%
Charges and Services
101-420-2400-42002 IT Hardware 1,709 10,324 - 5,220 5,220 - #DIV/0!
101-420-2400-43030 Engineering - - 6,000 - - - -100.00% -
101-420-2400-43150 Inspector Contract Services 85,421 42,887 90,000 92,700 92,700 - 3.00%
101-420-2400-43185 IT Support 17,361 21,720 25,763 15,985 15,985 - -37.95% -
101-420-2400-43190 Software Programs 3,385 16,318 25,000 19,931 19,931 - -20.28%
101-420-2400-43210 Telephone 2,331 2,082 2,565 1,954 1,881 (72) -26.64% phones & toughbook service
101-420-2400-43630 Insurance 7,939 - 13,516 6,233$ 6,233$ -$ -53.88%
101-420-2400-44040 Repairs/Maint Eqpt 6,259 4,767 16,000 5,740 5,740 - -64.13% copier lease and T2600 maint
101-420-2400-44050 Shared City Center Expenses 32,027 46,927 46,927 - 46.52% increasing city center expenses
101-420-2400-44170 Uniforms 330 546 1,500 600 600 - -60.00% -
101-420-2400-44330 Dues & Subscriptions 789 291 1,500 1,250 1,250 - -16.67% MN AMBO, ICC CBO
101-420-2400-44350 Books - - 2,500 2,575 2,575 - 3.00% -
101-420-2400-44370 Conferences & Training 783 2,227 5,000 6,355 6,355 - 27.10% Inspector certs, SWPP, Safety
Total Charges and Services 126,472$ 101,162$ 221,370 205,469 205,397 (72) -7.22%
Capital Outlay
101-420-2400-47200 Transfer to Vehicle Replacement 14,907 - - - - -
101-480-2400-47200 Transfer to Vehicle Replacement - 11,300 - - - - #DIV/0!
Total Capital Outlay -$ 11,300$ - - - - #DIV/0!
Miscellaneous
101-420-2400-44371 Allocations from Admin, Finance, City Hall 51,139 - - 0%no longer used starting in 2024.
101-420-2400-44300 Miscellaneous 494 530 - - - - #DIV/0! vehicle regist, supplies
Total Miscellaneous 51,633$ 530$ - - - - #DIV/0!
2400 Total Building Inspection 677,312$ 776,397$ 1,084,080$ 1,131,350$ 1,126,610$ (4,740)$ 3.92%
-0.42%
11
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
2500 Emergency Communications
Charges and Services
101-420-2500-43810 Electric Utility - 400 400 -
101-420-2500-43150 Contract Services - Siren Monitoring / Repairs & Maintenance4,311 4,500 4,500 4,635 4,635 - 3.00%
Total Charges and Services 4,311$ 4,500$ 4,500 5,035 5,035 - 11.89%
- - 0%#DIV/0! -
2500 Total Emergency Communications 4,311$ 4,500$ 4,500 5,035 5,035 - 11.89%
2700 Animal Control
Charges and Services
101-420-2700-43150 Contract Services 19,172 23,998 14,500 22,000 22,000 - 51.72% -
Total Charges and Services 19,172$ 23,998$ 14,500$ 22,000$ 22,000$ -$ #NAME?
2700 Total Animal Control 19,172$ 23,998$ 14,500$ 22,000$ 22,000$ -$ #NAME?
12
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
3100 Streets
Personnel
101-430-3100-41010 Full-time Salaries 410,215 420,692 485,866 477,451 477,453 2 -1.73% changed staffing allocations & new hire
101-430-3100-41030 Part-time Salaries - 500 - - - - #DIV/0!
101-430-3100-41020 Overtime 12,566 13,121 19,858 19,858 19,858 - 0.00% -
101-430-3100-41040 Temporary Employees 12,880 21,884 14,820 19,266 19,266 - 30.00% -
101-430-3100-41210 PERA Contributions 31,674 32,358 37,551 37,254 37,254 0 -0.79% -
101-430-3100-41220 FICA Contributions 25,855 27,263 32,274 32,274 32,274 - 0.00% -
101-430-3100-41230 Medicare Contributions 6,042 6,376 7,808 7,808 7,808 - 0.00% -
101-430-3100-41300 Insurance 84,751 85,731 98,379 85,062 83,533 (1,529) -15.09% -
101-430-3100-41325 Life Insurance 344 331 426 563 563 - 32.19% -
101-430-3100-41330 STD/LTD 2,339 2,294 3,618 6,384 6,384 0 76.46% -
101-430-3100-41600 Safety Clothing Allowance 662 767 1,800 1,908 1,908 - 6.00%
101-430-3100-41420 Unemployment Benefits 2,005 - - - - - #DIV/0! -
101-430-3100-41510 Workers Compensation 25,374 19,863 22,806 23,950 23,950 - 5.01% -
Total Personnel 614,707$ 631,179$ 725,207$ 711,778$ 710,251$ (1,527)$ -2.06%
Materials and Supplies
101-430-3100-42000 Office Supplies 55 257 400 412 412 - 3.00% -
101-430-3100-42120 Fuel, Oil and Fluids 43,317 23,342 48,000 49,440 40,000 (9,440) -16.67% less snow & potholing
101-430-3100-42150 Operating Supplies 8,946 10,255 9,000 9,270 9,270 - 3.00% -
101-430-3100-42210 Repair/Maint. Supplies 9,287 11,073 11,000 11,330 11,330 - 3.00% -
101-430-3100-42212 Repair/Maint. Supplies S&I 8,651 6,407 11,000 14,500 14,500 - 31.82% -
101-430-3100-42240 Street Maintenance & Landscaping - Materials 34,773 13,778 20,000 13,500 13,500 - -32.50%
101-430-3100-42260 Street Signs 4,414 3,880 4,000 4,000 4,000 - 0.00% -
101-430-3100-42290 Sand/Salt S&I 67,773 76,456 15,000 3,000 3,000 - -80.00% left over salt from 2024/25 winter, will be higher in 2027 budget
101-430-3100-42400 Small Tools & Minor Equipment 22,613 6,458 15,000 8,500 8,500 - -43.33% $5K of $15K to replace lawn mower
101-430-3100-44375 Personal Protection Equipment 506 997 1,000 1,000 1,000 - 0.00% -
Total Materials and Supplies 200,335$ 152,902$ 134,400$ 114,952$ 105,512$ (9,440)$ -21.49%
Charges and Services
101-430-3100-43030 Engineering Services 26,526 34,763 20,000 25,000 25,000 - 25.00% -
101-430-3100-43090 Sealcoating & Crack Sealing 217,913 2,326 - - - - #DIV/0! moved to a Street Maint Fund expense with levy directly into that fund.
101-430-3100-43150 Contract Services 32,401 52,156 111,408 120,000 120,000 - 7.71% $53K add for OV ph. 2 garden/tree project.
101-430-3100-43185 IT Support 14,600 17,025 17,582 9,742 9,742 - -44.59% -
101-430-3100-42002 IT Hardware - 2,264 - 1,000 1,000 - #DIV/0! 2 Ipads
101-430-3100-43190 Software Programs 13,598 8,725 8,600 11,860 12,097 237 40.66% added ESRI GIS & Beehive
101-430-3100-43210 Telephone 2,594 2,224 2,729 2,959 2,814 (144) 3.13%
101-430-3100-43230 Radio 4,401 4,401 15,000 16,200 16,200 - 8.00% add 1 new radio for new FTEs
101-430-3100-43310 Mileage - - - - - - #DIV/0!
101-430-3100-43510 Public Notices - - 100 100 100 - 0.00% -
101-430-3100-43630 Insurance 12,836 13,077 14,942 13,854$ 13,854$ -$ -7.28%
101-430-3100-43810 Utilities 29,224 25,259 35,000 30,000 30,000 - -14.29% -
101-430-3100-43811 Street Lights 65,804 65,154 67,000 68,000 68,000 - 1.49%
101-430-3100-43840 Refuse 7,893 7,932 8,000 8,240 8,240 - 3.00% -
101-430-3100-44010 Repairs/Maint Bldg. 7,692 9,775 9,000 9,000 9,000 - 0.00% -
101-430-3100-44030 Repairs/Maint Imp Other Than Bldg. 501 223 500 500 500 - 0.00% -
101-430-3100-44040 Repairs/Maint Equip 10,235 18,681 20,000 27,000 27,000 - 35.00% contract out more repairs
13
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
101-430-3100-44041 Repairs/Maint Equip S&I 8,218 6,804 13,000 16,000 16,000 - 23.08% Plow cutting edge increase cost/contract out more repairs
101-430-3100-44130 Equipment Rental 3,862 2,723 950 1,500 1,500 - 57.89% mulching unit rental for ROW brush
101-430-3100-44170 Uniforms 5,313 5,052 5,700 6,250 6,250 - 9.65%
101-430-3100-44330 Dues & Subscriptions 2,364 617 2,300 2,400 2,400 - 4.35% -
101-430-3100-44370 Conferences & Training 2,489 4,122 3,600 4,750 4,750 - 31.94%
training for licenses and certifications, add'l staff and leadership
development
Total Charges and Services 468,465$ 283,304$ 355,411$ 374,354$ 374,447$ 93$ 5.36%
Capital Outlay
101-430-3100-47200 Transfer to Vehicle Replacement Fund 90,683 90,558 - - - - #DIV/0! moved to separate levy
101-430-3100-47205 Transfer to Street Maintenance Fund (New Fund)- 600,000 - - - - #DIV/0! moved to separate levy
101-480-3100-45500 Capital Purchases 75,316 40,662 - - - - #DIV/0!
Total Capital Outlay 165,999$ 731,220$ -$ -$ -$ -$ #DIV/0!
Miscellaneous
101-430-3100-44300 Miscellaneous 828 1,706 800 - - - -100.00% empl screenings
Total Miscellaneous 828$ 1,706$ 800$ -$ -$ -$ -100.00%
- -
3100 Total Streets 1,450,333$ 1,800,311$ 1,215,818$ 1,201,085$ 1,190,210$ (10,875)$ -2.11%
- - -0.91%
14
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
5200 Parks & Recreation
Personnel
101-450-5200-41010 Full-time Salaries 94,881 128,693 268,182 349,873 349,874 1 30.46% allocation adjustments, new hire
101-450-5200-41030 Part-time Salaries - 74 - - - - #DIV/0!
101-450-5200-41020 Overtime - 208 - - - - #DIV/0!
101-450-5200-41040 Temporary Employees 9,760 22,689 14,820 19,266 19,266 - 30.00% -
101-450-5200-41210 PERA Contributions 7,092 9,598 21,225 27,685 27,685 0 30.44% -
101-450-5200-41220 FICA Contributions 6,261 9,124 17,546 22,887 22,887 0 30.44% -
101-450-5200-41230 Medicare Contributions 1,469 2,135 4,245 5,537 5,537 0 30.44% -
101-450-5200-41300 Insurance 14,667 20,877 52,452 67,690 66,527 (1,162) 26.83% -
101-450-5200-41325 Life Insurance 61 66 227 452 452 - 99.26% -
101-450-5200-41330 STD/LTD 461 622 1,997 5,003 5,003 0 150.52% -
101-450-5200-41600 Safety Clothing Allowance 100 225 - - - - 0.00%
101-450-5200-41510 Workers Compensation 4,171 5,654 4,512 4,740 4,740 - 5.05% -
Total Personnel 138,923$ 199,964$ 385,206$ 503,133$ 501,971$ (1,161)$ 30.31%
Materials and Supplies
101-450-5200-42000 Office Supplies 160 79 350 350 350 - 0.00% -
101-450-5200-42120 Fuel, Oil and Fluids 11,499 11,828 11,000 11,300 11,300 - 2.73% -
101-450-5200-42150 Operating Supplies 988 449 800 800 800 - 0.00% -
101-450-5200-42160 Chemicals 56 63 400 400 400 - 0.00% -
101-450-5200-42210 Repair/Maint. Supplies 8,539 9,705 8,600 10,000 10,000 - 16.28% Increased cost of safety chips & additional playgrounds
101-450-5200-42230 Building Repair Supplies - - 500 500 500 - 0.00% -
101-450-5200-42250 Landscaping Materials 2,376 2,802 2,200 3,000 3,000 - 36.36% Black dirt & overseeding
101-450-5200-42400 Small Tools & Minor Equipment 9,770 3,582 3,500 36,000 36,000 - 928.57% lawnmower, trail snow groomer, soccer nets, chain saws
Total Materials and Supplies 33,388$ 28,508$ 27,350$ 62,350$ 62,350$ -$ 127.97%
Charges and Services
101-450-5200-43030 Engineering Services - - - 12,000 12,000 - #DIV/0!added engineering to parks for trail maintenance oversight - every 3 years or so.
101-450-5200-43150 Contracted Services 125,627 117,713 172,500 180,000 180,000 - 4.35% additions to mowing contract & burn Sunfish prairie.
101-450-5200-43185 IT Support 5,196 6,155 5,883 4,929 4,929 - -16.22% -
101-450-5200-42002 IT Hardware - 734 - 500 500 - #DIV/0! ipad & Toughbook.
101-450-5200-43190 Software Programs - 114 - 5,130 5,367 237 #DIV/0! new Beehive Park Inspection Module in 2026, ESRI GIS, Fuel Cloud
101-450-5200-43210 Telephone 1,317 1,804 2,804 1,730 1,622 (108) -42.17%
101-450-5200-43630 Insurance 22,890 24,150 25,994 22,698$ 22,698$ -$ -12.68% -
101-450-5200-43810 Utilities 8,774 9,766 12,500 10,000 10,000 - -20.00%
101-450-5200-43840 Refuse 4,889 3,169 4,500 3,500 3,500 - -22.22% -
101-450-5200-44010 Repairs/Maint Bldg 2,327 6,358 3,000 3,000 3,000 - 0.00%
101-450-5200-44030 Repairs/Maint Imp Not Bldgs 2,667 7,284 6,000 61,000 61,000 - 916.67% trail sealcoat, park light repairs, irriation, 2 toilet screenings
101-450-5200-44040 Repairs/Maint Eqpt 4,678 8,488 5,000 5,250 5,250 - 5.00% -
101-450-5200-44120 Rentals - Buildings 10,797 14,240 9,500 15,500 15,500 - 63.16% more portable toilets
101-450-5200-44170 Uniforms 1,187 978 1,600 1,800 1,800 - 12.50% 1 add'l FTE
101-450-5200-44301 Events 905 796 650 670 670 - 3.08% parade permit
101-450-5200-44302 Lakes 15,000 15,000 20,000 20,000 20,000 - 0.00% 5K for four lakes
101-450-5200-44330 Dues & Subscriptions 167 65 75 75 75 - 0.00% -
101-450-5200-44370 Conferences & Training 930 3,578 3,400 3,750 3,750 - 10.29% training for licenses and certifications, playground, irrigation, saw, tree
101-450-5200-44130 Equipment Rental 1,175 929 500 1,050 1,050 - 110.00% slit seeder & mulcher
15
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
101-450-5200-44400 Equip/Other Purchased w/ Donations 32,000 32,000 - Lions scoreboard, 2 benches
101-450-5200-44375 Personal Protection Equipment 858 243 450 550 550 - 22.22% add'l FTE
Total Charges and Services 209,384$ 221,562$ 274,357$ 385,132$ 385,261$ 129$ 40.42%
Capital Outlay
101-450-5200-47200 Transfer to Vehicle Replacement Fund 2,298 3,228 - - - - #DIV/0! Changed to a direct levy to Vehicle Fund.
Total Capital Outlay 2,298$ 3,228$ -$ -$ -$ -$ #DIV/0!
Miscellaneous
101-450-5200-44300 Miscellaneous 28,058 42,751 600 200 200 - -66.67% formerly used for donation expenditures, moved to 44400.
Total Miscellaneous 28,058$ 42,751$ 600$ 200$ 200$ -$ -66.67%
- -
5200 Total Parks & Recreation 412,051$ 496,013$ 687,513$ 950,815$ 949,782$ (1,033)$ 38.15%
-0.11%
16
City of Lake Elmo
2026 Draft Budgets
August 19, 2025
2023 2024 2025 2026 2026 Change from
Account Number Description Actual Actual Budget Budget Requests Revised
Change from
Requested
Prior Year
Budget 2026 Notes
9000 Transfers
Transfers
101-900-9000-47201 Transfer to Project Fund 16,902 - - 0%
101-900-9000-47250 Transfer to Vehicle Replacement Fund 250,000 167,328 - - moved to a separate levy in 2025
Total Transfers 266,902$ 167,328$ -$ -$ -$ -$
9000 Total Transfers 266,902$ 167,328$ -$ -$ -$ -$
9001 Contingency Reserve
Contingency Reserve
Reserve - - 35,000 36,653 - (36,653) -100.00%balancing line / surplus in order to maintain fund balance ratio.
Total Contingency Reserve - - 35,000 36,653 - (36,653) -100.00%
9001 Total Contingency Reserve -$ -$ 35,000 36,653 - (36,653) -100.00%
General Fund Expenditure Summary 2023 Actual 2024 Actual 2025 Budget 2026 Requested 2026 Revised
Diff from 26
Requested
Change from
2025 Budget
1110 Mayor & Council 56,842$ 46,144$ 73,328$ 67,168$ 67,168$ -$ -8.40%
1320 Administration 506,102$ 573,559$ 777,578$ 834,616$ 818,862$ (15,754)$ 5.31%
1410 Elections 6,881$ 21,116$ 8,315$ 44,691$ 44,691$ -$ 437.48%
1450 Communications 50,812$ -$ -$ -$ -$ -$ #DIV/0!
1520 Finance 174,557$ 256,644$ 377,044$ 470,680$ 431,597$ (39,084)$ 14.47%
1910 Planning & Zoning 217,156$ 436,588$ 633,844$ 779,020$ 778,189$ (831)$ 22.77%
1930 Engineering Services 32,855$ 37,200$ 35,000$ 53,970$ 53,970$ -$ 54.20%
1940 City Hall 36,687$ -$ -$ -$ -$ -$ #DIV/0!
2100 Police 1,048,618$ 1,290,554$ 1,396,730$ 1,435,423$ 1,435,423$ -$ 2.77%
2150 Prosecution 36,949$ 50,540$ 50,000$ 52,983$ 52,983$ -$ 5.97%
2220 Fire 1,387,730$ 1,514,880$ 1,559,191$ 1,891,666$ 1,865,860$ (25,805)$ 19.67%
2400 Building Inspection 677,312$ 776,397$ 1,084,080$ 1,131,350$ 1,126,610$ (4,740)$ 3.92%
2500 Emergency Communications 4,311$ 4,500$ 4,500$ 5,035$ 5,035$ -$ 11.89%
2700 Animal Control 19,172$ 23,998$ 14,500$ 22,000$ 22,000$ -$ 51.72%
3100 Streets 1,450,333$ 1,800,311$ 1,215,818$ 1,201,085$ 1,190,210$ (10,875)$ -2.11%
5200 Parks & Recreation 412,051$ 496,013$ 687,513$ 950,815$ 949,782$ (1,033)$ 38.15%
9000 Transfers 266,902$ 167,328$ -$ -$ -$ -$ 0.00%
9001 Contingency Reserve -$ -$ 35,000$ 36,653$ -$ (36,653)$ -100.00%
6,385,270$ 7,495,770$ 7,952,441$ 8,977,154$ 8,842,380$ (134,774)$ 11.19%
1,024,713$ (134,774)$ -1.50%
Total General Fund Expenditures:6,385,270$ 7,495,770$ 7,952,441$ 8,977,154$ 8,842,380$ (134,774)$ 11.19%
0%
Total Gen Fund Revs. Over/(Under) Expenditures: 1,310,791$ 1,269,909$ (626)$ 0$ (270,089)$ (270,090)$
Surplus Deficit
17
Taxy Levy
Tax Year 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
General Fund 5,013,574 5,121,265 5,998,212 5,588,958 6,300,000 6,464,000 6,528,640 6,593,926 6,659,866 6,726,464 6,793,729 6,861,666 6,930,283 6,999,586
G.O. Debt Levy - Exis 2,455,174 2,697,188 2,923,828 3,251,727 3,417,785 3,241,385 2,887,083 2,659,570 2,278,078 2,263,025 2,268,550 2,268,706 1,833,728 1,390,394
G.O. Debt Levy - New Debt 409,808 1,129,841 1,359,863 1,560,947 1,621,848 1,999,887 1,957,137 1,911,725 2,155,291
Capital Levies - - - 1,243,333 1,780,000 1,972,000 2,106,960 2,257,213 2,425,511 2,615,103 2,829,822 3,024,190 3,253,544 3,524,182
Total Levy 7,468,748 7,818,453 8,922,040 10,084,018 11,497,785 12,087,194 12,652,524 12,870,573 12,924,402 13,226,440 13,891,988 14,111,699 13,929,280 14,069,452
4,235,389 4,655,094 5,784,377 6,971,814 8,547,359 8,490,593 8,472,685 7,920,750 7,661,134 5,757,692 6,073,535 8,113,487 7,096,989 5,889,452
Projections of Tax Levies, Street Infrastructure & Debt
CIP Scenario 1
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Tax Levy
Future years shown in today's dollars and do not project Inflation.
General Fund #REF!G.O. Debt Levy - Existing Debt G.O. Debt Levy - New Debt Capital Levies
Street Infrastructure CIP Totals
Tax Year 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Residential Street Improvements 2,840,000 3,000,000 3,300,000 2,000,000 2,100,000 2,100,000 1,600,000 1,500,000 2,800,000 3,400,000
Transportation Improvements - City - 3,200,000 850,000 - - 4,600,000 1,100,000 - 2,800,000 -
Transportation Improvements - County (City Cost-Share)2,800,000 2,500,000 500,000 2,500,000 1,000,000 500,000 - 500,000 - -
Total 5,640,000 8,700,000 4,650,000 4,500,000 3,100,000 7,200,000 2,700,000 2,000,000 5,600,000 3,400,000
Total of All Street Projects 47,490,000
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Street Infrastructure CIP Totals
Transportation
Improvements - County
(City Cost-Share)
Transportation
Improvements - City
Residential Street
Improvements
Debt Projections
Tax Year 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Current Debt 56,020,000 50,395,000 44,635,000 38,960,000 33,745,000 28,470,000 24,025,000 19,545,000 15,445,000 11,710,000 8,570,000 5,980,000 3,575,000 2,625,000
New Debt - 4,200,800 12,861,747 15,026,127 17,132,307 18,941,153 21,826,000 20,639,380 19,390,760 19,435,473 19,794,187 19,159,567 19,223,613 19,140,327
Total 56,020,000 54,595,800 57,496,747 53,986,127 50,877,307 47,411,153 45,851,000 40,184,380 34,835,760 31,145,473 28,364,187 25,139,567 22,798,613 21,765,327
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Principal Balance Projections
Current Debt New Debt
Infrastructure Fund Balance
Tax Year 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Total 500,000 5,460,800 5,423,800 5,421,260 5,413,473 5,503,984 5,456,087 5,365,909 6,140,098 3,933,642 5,567,823 6,148,423 6,924,183 7,914,618
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Infrastructure Fund Balance
Infrastructure Fund Balance
Taxy Levy
Tax Year 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
General Fund 5,013,574 5,121,265 5,998,212 5,588,958 6,300,000 6,464,000 6,528,640 6,593,926 6,659,866 6,726,464 6,793,729 6,861,666 6,930,283 6,999,586
G.O. Debt Levy - Exis 2,455,174 2,697,188 2,923,828 3,251,727 3,417,785 3,241,385 2,887,083 2,659,570 2,278,078 2,263,025 2,268,550 2,268,706 1,833,728 1,390,394
G.O. Debt Levy - New Debt 409,808 944,033 1,173,158 1,379,302 1,445,264 1,573,985 1,542,736 1,508,825 1,763,891
Capital Levies - - - 1,243,333 1,780,000 1,972,000 2,106,960 2,257,213 2,425,511 2,615,103 2,829,822 3,024,190 3,253,544 3,524,182
Total Levy 7,468,748 7,818,453 8,922,040 10,084,018 11,497,785 12,087,194 12,466,716 12,683,867 12,742,758 13,049,856 13,466,086 13,697,297 13,526,379 13,678,053
Diff. from Scenario 1 - - - - - - (185,808) (186,706) (181,645) (176,584) (425,903) (414,402) (402,901) (391,400)
-1.49%-1.47%-1.43%-1.35%-3.16%-3.03%-2.98%-2.86%
Projections of Tax Levies, Street Infrastructure & Debt
CIP Scenario 2
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Tax Levy
Future years shown in today's dollars and do not project Inflation.
General Fund #REF!G.O. Debt Levy - Existing Debt G.O. Debt Levy - New Debt Capital Levies
Street Infrastructure CIP Totals
Tax Year 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Residential Street Improvements 2,840,000 3,000,000 3,300,000 2,000,000 2,100,000 2,100,000 1,600,000 1,500,000 2,800,000 3,400,000
Transportation Improvements - City - 1,100,000 - - - - 1,100,000 - 2,800,000 -
Transportation Improvements - County (City Cost-Share)2,800,000 2,500,000 500,000 2,500,000 1,000,000 500,000 - 500,000 - -
Total 5,640,000 6,600,000 3,800,000 4,500,000 3,100,000 2,600,000 2,700,000 2,000,000 5,600,000 3,400,000
Total of All Street Projects 39,940,000
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Street Infrastructure CIP Totals
Transportation
Improvements - County
(City Cost-Share)
Transportation
Improvements - City
Residential Street
Improvements
Debt Projections
Tax Year 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Current Debt 56,020,000 50,395,000 44,635,000 38,960,000 33,745,000 28,470,000 24,025,000 19,545,000 15,445,000 11,710,000 8,570,000 5,980,000 3,575,000 2,625,000
New Debt 0 4200800 11,181,747 13,330,627 15,557,307 17,486,653 18,192,000 17,279,213 16,304,427 16,622,973 17,255,520 16,894,733 17,232,613 17,423,160
Total 56,020,000 54,595,800 55,816,747 52,290,627 49,302,307 45,956,653 42,217,000 36,824,213 31,749,427 28,332,973 25,825,520 22,874,733 20,807,613 20,048,160
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Principal Balance Projections
Current Debt New Debt
Infrastructure Fund Balance
Tax Year 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Total 500,000 5,460,800 5,843,800 6,563,760 6,555,973 6,646,484 7,978,587 7,888,409 8,662,598 6,456,142 8,090,323 9,123,923 10,352,683 11,796,118
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038
Infrastructure Fund Balance
Infrastructure Fund Balance
STAFF REPORT
DATE: September 9, 2025
TO: Mayor and Councilmembers
FROM: Dustin Kalis, Fire Chief
REVIEWED BY: Nicole Miller, City Administrator
ITEM: GIS Location Study – Potential South Station
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future
☒ Managed Growth
BACKGROUND:
Proposed in the 2026 budget is GIS location study to aid in the planning of a potential fire station
in the southern portion of the city.
During the 2025 city goal setting session, city staff discussed the need to research a possible
southern fire station and public safety facility to better serve the residents and future growth of
the city south of 10th Street: 2025 Goal Setting Binder - Laserfiche WebLink
With the transition to a combination staffing model with career and paid on-call staff, it would be
appropriate to look into locations for a second station to the south to improve response times and
service levels.
This study would review the City’s existing central station location and help determine various
station location scenarios. The fire station location study will be developed based on the
following considerations: using GIS Mapping to create response time polygons based on 3-5
years of past National Fire Incident Reporting System (NFIRS) data, the ability of the
Department to meet National Fire Protection Association 1710 (Career) requirements, the City’s
comprehensive plan and planned future growth, Insurance Services Office (ISO) rating of the
City, and other potential issues specific to the Community (Lake Elmo Park Reserve, railroads,
rivers, highways, etc.)
During the 2026 budget planning, it was decided to remove the funding of this study.
FISCAL IMPACT:
The budgeted amount for this project was $13,000 for 2026. This amount was based on similar
studies recently completed for neighboring cities. This project has been removed from the 2026
budget and there is no longer any fiscal impact for 2026.
STAFF RECOMMENDATION:
Staff recommends that City Council and administration continue evaluating the fire department’s
current coverage model to ensure effective response capabilities in the southern portion of the
city as development progresses. These ongoing discussions should provide clear direction for
advancing the planning of a potential south fire station. Additionally, staff recommends that
funding for this study be incorporated into either the 2027 or 2028 budget cycle.
2026 Budget & Levy
City Council | September 9, 2025
Overview
•Follow-up to Aug. 9 Budget Workshop
•Council Direction;
•Decrease Levy from Proposed
•Use Fund Balance for some Projects
•Use Dept Discretion
•Adjust CIP (Capital Improvement Program) to decrease
Capital Levies
General Fund Budget
•Revenues
•Decreased GF Levy by $400,000
•Assumes used of fund balance of $270,000
•Expenses
•Refined/removed some project estimates/costs
•Minor revisions to some expense lines
•Decreased the Grade of the 3 new Fire Captain positions
•Reduced estimated Health Insurance increase
•Removed Contingency Reserve
•Expenses continue to be refined until the final budget is adopted
2025
Budget
2026
Requested
2026
Revised $ Change % Change
General Government 1,905,109 2,250,145 2,194,477 345,036 15.2%
Public Safety 4,109,001 4,538,456 4,507,911 429,455 9.7%
Public Works 1,903,331 2,151,900 2,139,992 248,569 12.4%
Contingency 35,000 36,653 0 -35,000 - 100%
TOTAL 7,952,441 8,977,154 8,842,380 1,024,713 11.2%
General Fund Expenditures
2026 Levy
•General Fund Levy
•Decreased GF Levy by $400,000
•Assumes used of fund balance of $270,000
•Debt Service Levy
•Decreased slightly
CIP
•Tentative Revisions to 2026-2035 CIP
•Revised funding assumptions to use all “new dollars”
in year received to decrease new debt issuance
•Scenario 2 - Removed projects that we believe will be
developer-funded
•Did not yet revise the timing of local street projects,
as those changes wouldn’t have significant impact on
necessary levies and complicated to implement
CIP
•Capital Levies should be a strategic implementation to fund
both near-term and long-term capital projects.
•Should not be viewed in terms of dollar-for -dollar affect on
the current levy if revising the plan for capital
expenditures.
•The City has over $123 million in depreciable GF assets.
•We would be levying approximately $3 million per year to cover depreciation.
•Asset values & deprecation are based on the cost when purchased/constructed and
do not account for inflation. (20 yrs of inflation = 65%)
•This will be discussed at length during Strategic Financial
Planning.
Capital Levies
2025 Levy 2026Requested 2026 Revised Additional Information
Capital Levies
Infrastructure Reserve 93,333 500,000 400,000 Approx. $40M in Street capital projects in the
next 10 years.
City Center CIP 50,000 120,000 50,000 Partially covers depreciation on new City Center
for future repairs.
Park CIP 100,000 100,000 0 Starting to build park replacement CIP for future
projects.
Ballpark Fund (I.L.)250,000 250,000 Repays interfund loan from Sewer Fund over 10
years.
Vehicle & Equipment 400,000 450,000 450,000 Funds vehicles & equipment in all General Fund
departments.
Street Maintenance 600,000 630,000 630,000 Funds major street maintenance; mill & overlays
and chip seals.
Total Debt Levies $ 1,243,333 $ 2,050,000 $ 1,780,000
Total Levy
2025
2026
Requested
2026
Revised
$ Change from
2025
% Change from
2025
General Fund Levy $ 5,588,958 $ 6,700,000 $ 6,300,000 $ 711,042 12.72%
Debt Levies $ 3,251,728 $ 3,455,453 $ 3,417,785 $ 166,057 5.11%
Capital Levies $ 1,243,333 $ 2,050,000 $ 1,780,000 $ 536,667 43.16%
TOTAL LEVY $ 10,084,019 $ 12,205,453 $ 11,497,785 $ 1,413,766 14.02%
Local Tax Rate 26.84%31.72%29.57%Change in Local Tax Rate ~ 2.73 pp
Tax Rate / Impact
2025Actual 2026 Requested 2026 Revised
Median Value Home 581,700 585,800 585,800
Tax Rate
26.84% (final 2025)$ 1,616
31.72% (est. 2026 - requested)$ 1,926
29.57% (est. 2026 – revised)$ 1,795
$ 310increase on MVH $ 179 increase on MVH
Tax Rate
0
10
20
30
40
50
60
70
Tax Rates (%)
All Washington County Cities
2024
2025
2026 Proposed
2026 Revised
Tax Rate
0
10
20
30
40
50
60
Oak Park
Heights
Stillwater Newport Forest Lake Saint Paul
Park
Hugo Mahtomedi Scandia Lake Elmo Grant
City Tax Rates
Washington County cities most comparable in population to Lake Elmo
2024
2025
2026
Proposed
2026 Revised
•Are there any questions the Council has about specific expenditures in the
detailed Budgets?
•Should we continue with the REVISED levy amounts for Preliminary Levy in
September?
•If changes are needed;
•What priorities / strategies should we revise?
Questions
Date Type Due date for
packet Order Agenda Section Agenda item
9/16/2025 CC Meeting 9/9/25 Consent Agenda Approve Resolution Authorizing Summary Publication Of Ord. 2025-13 (trash haulers)
Consent Agenda 3M Priority 2 Grant for Trail at New City Park
Regular Agenda Highpointe Crossing Comprehensive Plan Amendment
Regular Agenda 2026 Street & Utility - Feasibility Report,.Preliminary Design, Call Hearing on Improvement
Regular Agenda Call for Final Assessment Hearing for the 2025 Street and Utility Improvements
Regular Agenda Call for Final Assessment Hearing for Stillwater Area School District Utility Improvements
Regular Agenda Preliminary Levy
Regular Agenda Tree Fund/ROW Trees
10/7/2025 CC Meeting 9/30/25 2 Consent Agenda Approve LMCIT Renewal
Regular Agenda Final Assessment Hearing: Adopt Final Assessment Roll for 2025 Street and Utility
Improvements
Regular Agenda Final Assessment Hearing: Adopt Final Assessment Roll for Stillwater Area School District Utility
Improvements
10/14/2025 CC Workshop 10/7/25 1 Old City Hall Facility Review
2 Paid Family Medical Leave (PFML)
3 Open Burning Permits - Review
Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6
4 Lake Elmo-No wake
10/21/2025 CC Meeting 10/14/25 1 Regular Agenda Quarterly Goals Update
Regular Agenda 2026 Street & Utility - Public Improvement Hearing
11/4/2025 CC Meeting 10/28/25 Consent Agenda Approve Light up Lake Elmo Special Event Permit
Consent Agenda Approve Law Enforcement Contract
11/12/2025 CC Workshop 11/4/25 Rental Review
Communications Plan
11/18/2025 CC Meeting 11/11/25 Consent Agenda Approve Liquor License Renewals
Consent Agenda Approve Massage Therapy License Renewals
12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar
Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills
Consent Agenda Reappoint Parks Commissioners
Consent Agenda Reappoint Planning Commissioners
Consent Agenda Assessments for Delinquent Utilities
Future Council Agenda Items
*Please note: This list is subject to change*
12/9/2025 CC Workshop 12/2/25
12/16/2025 CC Meeting 12/9/25 Consent Agenda
Consent Agenda
Regular 2026 Budgets & Levies
Regular 2026 - 2035 CIP
Regular 2026 Fee Schedule
1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds
Consent Agenda Designate Official Publication Newspaper of Record
Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy
Consent Agenda Designate Authority for EFT Payments
Consent Agenda Appoint City Attorney (Civil and Prosecution)
Consent Agenda Appointing Deputy Clerk
Regular Agenda Appoint Acting Mayor
Regular agenda Ramsey Washington Cable Commission Appointment
Regular agenda Council School Liaison Appointment
Consent Agenda Appoint City Engineer
Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids
1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW
1/20/2026 CC Meeting 1/13/2026