HomeMy WebLinkAbout04-07-26 City Council Meeting MinutesCITY OF LAKE ELMO
CITY COUNCIL MINUTES
April 7, 2026
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers Nick Dragisich, Matt Him, Jeff Holtz,
and Nick Kragness.
Staff present: Administrator Miller, City Attorney Sonsalla, City Engineer Stanley, Public Works
Director Tholen, Assistant Public Works Director Swanepoel, Fire Chief Kalis, Community
Development Director Stopa and Senior Planner Jensen.
APPROVAL OF AGENDA
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE AGENDA AS
PRESENTED. Motion passed 5-0.
ACCEPT MINUTES
March 3, 2026 Minutes were corrected to note that Acting Mayor Holtz called the meeting to
order.
Councilmember Holtz, seconded by Councilmember Him, moved TO ACCEPT THE MINUTES OF
THE MARCH 3, 2026 AND MARCH 17, 2026 CITY COUNCIL MEETINGS AS AMENDED. Motion
passed 5 — 0.
PUBLIC COMMENTS / INQUIRIES
None
CONSENT AGENDA
1. Approve Payment of Disbursements
2. Approve Arbor Day Proclamation
3. Approve Lake Elmo Lake Association Grant Application 2025
4. Approve 2026 Washington County Recycling Grant
S. Approve Special Event Permit for 41h of July Parade
6. Denial of Special Event Permit at 12058 55th Street N.
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7. Adopt Resolution Establishing Polling Locations
8. Authorize Design Services for the Elmo's Pup Park Parking Lot Improvements
9. Approve Farm Lease for City Owned 76 Acres
10. Approve Fire Captain Job Description
11. Approve Special Projects Manager Employment Agreement
12. Approve Lawn Mowing Contract 2026-2028
13. Approve Public Works Purchase of 2026 Utility Pickup
14. Accept Improvements and Approve Pay Request No. 19 (Final) for the Water Tower No.
3 Project
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
REGULAR AGENDA
ITEM 1: Preliminary Plat and Open Space Planned Unit Development—Granvia Preserve
Senior Planner Jensen presented
Discussion was held regarding city standards for trails and sidewalks, documenting impervious
surface deviation from city code and trail connections.
Councilmember Him, seconded by Councilmember Holtz, moved TO APPROVE RESOLUTION
2026-021 APPROVING THE PRELIMINARY PLAT AND PUD REQUESTED BYTWIN CITIES LAND
DEVELOPMENT ON THE SUBJECT PROPERTY BASED ON THE FINDINGS OF FACT AND
RECOMMENDED CONDITIONS OF APPROVAL LISTED IN THE STAFF REPORT. Motion passed 5 —
0.
Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE
ORDINANCE 2026-04 PUD ORDINANCE APPROVING THE REQUESTS FOR GRANVIA PRESERVE
BASED ON THE FINDINGS OF FACT AND RECOMMENDED CONDITIONS OF APPROVAL LISTED
IN THE STAFF REPORT. Motion passed 5 —0.
Councilmember Holtz, seconded by Councilmember Him, moved TO APPROVE RESOUTION
2026-022 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 2026-04. Motion passed 5
— 0.
ITEM 2: City Standards for Watermain
City Engineer Stanley and Public Works Director Tholen presented current pipe used in the city
for watermain and commented on performance issues. Staff recommended no change from
the city's current policy of requiring ductile iron for city watermain. No action was taken.
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ITEM 3: Authorize Design Services for the Section 16 — Phase 2 Sanitary Sewer Extension
City Engineer Stanley presented the scope of the proposed improvements and project schedule.
Discussion held regarding coordination with the railroad for construction under the tracks.
Councilmember Holtz, seconded by Councilmember Him, moved TO AUTHORIZE
PREPARATION OF PLANS AND SPECIFICATIONS FOR DESIGN PHASE ENGINEERING SERVICES
TO BE PROVIDED BY BOLTON AND MENK, INC. IN THE NOT -TO -EXCEED AMOUNT OF $46,100
Motion passed 5 — 0.
ITEM 4: 2050 Comprehensive Plan Contract with Bolton and Menk
Community Development Director Stopa provided a brief introduction, noting that two
proposals have been received for preparation of the 2050 Comprehensive Plan.
Jenni Faulkner presented the proposed services Bolton and Menk would provide to prepare the
2050 Comprehensive Plan and reviewed the process. Discussion was held regarding council and
community involvement in development of the plan.
Councilmember Him, seconded by Councilmember Holtz, moved TO ACCEPT THE PROPOSAL
AND SIGN A CONTRACT WITH BOLTON AND MENK FOR THE 2050 COMPREHENSIVE PLAN.
Motion passed 5 — 0.
ITEM 5: Annual Report
City Administrator Miller introduced the city's first Annual Report. Department heads
presented information in the report for each department. Councilmembers commended staff
for their work on the report.
ITEM 6: Agenda Procedures
City Administrator Miller reviewed the current agenda preparation process and deadlines
Discussion was held regarding the timeline for adding items to the agenda and options for
Councilmembers to add items. No action was taken.
ITEM 7: 2501h Anniversary of the USA Celebration Discussion
Discussion held regarding possibilities to highlight the 250th anniversary of the United States in
conjunction with the 4th of July Parade or as a stand alone event. Administrator Miller stated
she would look into obtaining flags for the light posts in the Old Village and councilmembers
volunteered to contact food trucks and other amenities for the event.
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COUNCIL REPORTS
Mayor Cadenhead: Will be attending the House Finance Committee to secure assistance with
payment for the Hwy 36/CSAH 17 intersection improvements.
Councilmember Dragisich: Suggested that the city's financial policies be reviewed at an
upcoming workshop.
Councilmember Holtz: Thanked Rockpoint Church for agreeing to host a polling location for the
city.
STAFF REPORTS AND ANNOUNCEMENTS
Assistant Public Works Director Swanepoel: Reported construction on the Lions Park
Playground improvements would begin soon.
Meeting adjourned at 10:20 p.m.
ATTEST:
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J ie oh so , City Clerk
LAKE ELMO CITY COUNCIL
2
Charles Cadenhead, Mayor
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