HomeMy WebLinkAbout05-05-26 City Council Meeting PacketCity Council Meeting
Tuesday, May 5, 2026 7:00 p.m.
City of Lake Elmo | 3880 Laverne Avenue North
AGENDA
Call To Order/Pledge Of Allegiance
Approval Of Agenda
Presentations
Biofilm Mediated Destruction Of PFAS In Groundwater Research
COUNCI~1.PDF
PRESENTATION -FRESHWATER AND BAYWEST DESTRUCTION OF
PFAS.PDF
Public Comments/Inquiries
Approval Of Minutes
04 -14 -26 CITY COUNCIL WORKSHOP MINUTES.PDF
04 -21 -26 CITY COUNCIL MEETING MINUTES.PDF
Consent Agenda
Approve Payments And Disbursements
APPROVE PAYMENTS AND DISBURSEMENTS.PDF
Deny Stormwater Appeal For 4180 Irvin Circle N
MEMO - 4180 IRVIN CIR N.PDF
4180 IRVIN CIR N STORMWATER APPEAL DOCS.PDF
Approve Stormwater Appeal For 11243 30th St N
MEMO - 11243 30TH ST N.PDF
11243 30TH ST N STORMWATER APPEAL DOCS.PDF
Deny Stormwater Appeal For 11018 Upper 33rd St. N.
MEMO -11018 UPPER 33RD ST N.PDF
11018 UPPER 33RD ST STORMWATER APPEAL DOCS.PDF
Accept Donation To The Fire Department From Snowell Raleigh
STAFF REPORT -RALEIGH DONATION 5 -5 -26 CONSENT.PDF
RESOLUTION 2026 -023 RALEIGH DONATION.PDF
Approve Plans And Specifications And Order Advertisement For Bids For The Elmo ’s
Pup Park Parking Lot Improvements
COUNCIL MEMO -APPROVE PLANS -PUP PARK PARKING LOT.PDF
RESOLUTION -APPROVE PLANS -PUP PARK PARKING LOT.PDF
LOCATION MAP -PUP PARK.PDF
PROJECT SCHEDULE -PUP PARK.PDF
PUP PARK AD FOR BID.PDF
Regular Agenda
Polco Contract For Community Engagement Subscription
Polco Director of Account Management Alec Vice presenting
COUNCIL MEMO - APPROVE POLCO COMMUNITY ENGAGEMENT
CONTRACT.PDF
POLCO 2026 SCOPE OF SERVICES.PDF
POLCO QUOTE.PDF
2026 CITY OF LAKE ELMO PROPOSAL -MORRIS LEATHERMAN.PDF
PRESENTATION -POLCO.PDF
Zoning Text Amendment - Short Term Rentals
Community Development Director Jason Stopa Presenting
CC MEMO - SHORT TERM RENTALS.PDF
ORD 2026 -06 - SHORT TERM RENTALS.PDF
RES 2026 -029 SUM OF PUB SHORT TERM RENTALS.PDF
2026 FEE SCHEDULE - STR UPDATES.PDF
PRESENTATION - SHORT TERM RENTALS.PDF
Preliminary Plat, Rezoning And Variances - Highpointe Crossing
Contract Planner Nathan Fuerst presenting
HIGHPOINTE CROSSING REZONING, PRELIMINARY PLAT, AND
VARIANCE.PDF
PRESENTATION - HIGHPOINTE CROSSING PRELIM PLAT REZONE
VARIANCE.PDF
Approve Cooperative Cost Share Agreements With Washington County For The TH36
And CSAH 17 (Lake Elmo Ave) Interchange And South Frontage Road Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 COOPERATIVE AGREEMENTS.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING COOPERATIVE
AGREEMENTS.PDF
2 -CSAH 17 TH 36 COOPERATIVE COST SHARE AGREEMENT 18223.PDF
3 -CSAH 17 TH 36 COOPERATIVE MAINTENANCE AGREEMENT 18224.PDF
PRESENTATION -TH36 -CSAH17 PROJECT AGREEMENTS.PDF
Approve Cooperative Construction Agreement, MnDOT Contract No. 1060495, For The
TH 36 And CSAH 17 (Lake Elmo Avenue) Interchange And South Frontage Road
Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 MNDOT COOPERATIVE
AGREEMENT.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING MNDOT AGREEMENT.PDF
2 -CSAH 17 TH 36 MNDOT COOPERATIVE AGREEMENT 1060495.PDF
Approve The Change Of Roadway Jurisdiction Agreement, MnDOT Contract No.
1062311, For A Portion Of The South Frontage Road Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 SFR TURNBACK AGREEMENT.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING SFR
TURNBACKAGREEMENT.PDF
2 -CSAH 17 TH 36 MNDOT -SFR TURNBACK AGREEMENT 1062311.PDF
Open Burning Ordinance Amendments
Assistant Fire Chief/Fire Marshall Anthony Svoboda presenting
STAFF REPORT - OPEN BURNING ORDINANCE AMENDMENT.PDF
OPEN BURNING ORDINANCE AMENDMENT - STRIKETHROUGH
UNDERLINE.PDF
RESOLUTION AUTHORIZING PUBLICATION BY SUMMARY OPEN BURNING
ORDINANCE AMENDMENT.PDF
2026 OPEN BURNING AMENDMENT PRESENTATION.PDF
RFP For The Sports Complex And Central Park Master Plan
Community Development Director Jason Stopa presenting
CC MEMO RFP SPORTS COMPLEX CENTRAL PARK 5.5.26.PDF
RFP SPORTS COMPLEX CENTRAL PARK.PDF
CC PRESENTATION RFP SPORTS COMPLEX CENTRAL PARK.PDF
Stormwater Management Utility Code Review
City Engineer Nate Stanley presenting
COUNCIL MEMO -STORMWATER UTILITY CODE REVIEW.PDF
LAKE ELMO MUNICIPAL CODE -STORMWATER UTILITY.PDF
STORMWATER UTILITY REVIEW SCOPE.PDF
STORMWATER UTILITY REVIEW PRESENTATION.PDF
Council Reports
Staff Reports
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingTuesday, May 5, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsBiofilm Mediated Destruction Of PFAS In Groundwater ResearchCOUNCI~1.PDFPRESENTATION -FRESHWATER AND BAYWEST DESTRUCTION OF PFAS.PDFPublic Comments/InquiriesApproval Of Minutes04-14 -26 CITY COUNCIL WORKSHOP MINUTES.PDF04-21 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFDeny Stormwater Appeal For 4180 Irvin Circle NMEMO - 4180 IRVIN CIR N.PDF
4180 IRVIN CIR N STORMWATER APPEAL DOCS.PDF
Approve Stormwater Appeal For 11243 30th St N
MEMO - 11243 30TH ST N.PDF
11243 30TH ST N STORMWATER APPEAL DOCS.PDF
Deny Stormwater Appeal For 11018 Upper 33rd St. N.
MEMO -11018 UPPER 33RD ST N.PDF
11018 UPPER 33RD ST STORMWATER APPEAL DOCS.PDF
Accept Donation To The Fire Department From Snowell Raleigh
STAFF REPORT -RALEIGH DONATION 5 -5 -26 CONSENT.PDF
RESOLUTION 2026 -023 RALEIGH DONATION.PDF
Approve Plans And Specifications And Order Advertisement For Bids For The Elmo ’s
Pup Park Parking Lot Improvements
COUNCIL MEMO -APPROVE PLANS -PUP PARK PARKING LOT.PDF
RESOLUTION -APPROVE PLANS -PUP PARK PARKING LOT.PDF
LOCATION MAP -PUP PARK.PDF
PROJECT SCHEDULE -PUP PARK.PDF
PUP PARK AD FOR BID.PDF
Regular Agenda
Polco Contract For Community Engagement Subscription
Polco Director of Account Management Alec Vice presenting
COUNCIL MEMO - APPROVE POLCO COMMUNITY ENGAGEMENT
CONTRACT.PDF
POLCO 2026 SCOPE OF SERVICES.PDF
POLCO QUOTE.PDF
2026 CITY OF LAKE ELMO PROPOSAL -MORRIS LEATHERMAN.PDF
PRESENTATION -POLCO.PDF
Zoning Text Amendment - Short Term Rentals
Community Development Director Jason Stopa Presenting
CC MEMO - SHORT TERM RENTALS.PDF
ORD 2026 -06 - SHORT TERM RENTALS.PDF
RES 2026 -029 SUM OF PUB SHORT TERM RENTALS.PDF
2026 FEE SCHEDULE - STR UPDATES.PDF
PRESENTATION - SHORT TERM RENTALS.PDF
Preliminary Plat, Rezoning And Variances - Highpointe Crossing
Contract Planner Nathan Fuerst presenting
HIGHPOINTE CROSSING REZONING, PRELIMINARY PLAT, AND
VARIANCE.PDF
PRESENTATION - HIGHPOINTE CROSSING PRELIM PLAT REZONE
VARIANCE.PDF
Approve Cooperative Cost Share Agreements With Washington County For The TH36
And CSAH 17 (Lake Elmo Ave) Interchange And South Frontage Road Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 COOPERATIVE AGREEMENTS.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING COOPERATIVE
AGREEMENTS.PDF
2 -CSAH 17 TH 36 COOPERATIVE COST SHARE AGREEMENT 18223.PDF
3 -CSAH 17 TH 36 COOPERATIVE MAINTENANCE AGREEMENT 18224.PDF
PRESENTATION -TH36 -CSAH17 PROJECT AGREEMENTS.PDF
Approve Cooperative Construction Agreement, MnDOT Contract No. 1060495, For The
TH 36 And CSAH 17 (Lake Elmo Avenue) Interchange And South Frontage Road
Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 MNDOT COOPERATIVE
AGREEMENT.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING MNDOT AGREEMENT.PDF
2 -CSAH 17 TH 36 MNDOT COOPERATIVE AGREEMENT 1060495.PDF
Approve The Change Of Roadway Jurisdiction Agreement, MnDOT Contract No.
1062311, For A Portion Of The South Frontage Road Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 SFR TURNBACK AGREEMENT.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING SFR
TURNBACKAGREEMENT.PDF
2 -CSAH 17 TH 36 MNDOT -SFR TURNBACK AGREEMENT 1062311.PDF
Open Burning Ordinance Amendments
Assistant Fire Chief/Fire Marshall Anthony Svoboda presenting
STAFF REPORT - OPEN BURNING ORDINANCE AMENDMENT.PDF
OPEN BURNING ORDINANCE AMENDMENT - STRIKETHROUGH
UNDERLINE.PDF
RESOLUTION AUTHORIZING PUBLICATION BY SUMMARY OPEN BURNING
ORDINANCE AMENDMENT.PDF
2026 OPEN BURNING AMENDMENT PRESENTATION.PDF
RFP For The Sports Complex And Central Park Master Plan
Community Development Director Jason Stopa presenting
CC MEMO RFP SPORTS COMPLEX CENTRAL PARK 5.5.26.PDF
RFP SPORTS COMPLEX CENTRAL PARK.PDF
CC PRESENTATION RFP SPORTS COMPLEX CENTRAL PARK.PDF
Stormwater Management Utility Code Review
City Engineer Nate Stanley presenting
COUNCIL MEMO -STORMWATER UTILITY CODE REVIEW.PDF
LAKE ELMO MUNICIPAL CODE -STORMWATER UTILITY.PDF
STORMWATER UTILITY REVIEW SCOPE.PDF
STORMWATER UTILITY REVIEW PRESENTATION.PDF
Council Reports
Staff Reports
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingTuesday, May 5, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsBiofilm Mediated Destruction Of PFAS In Groundwater ResearchCOUNCI~1.PDFPRESENTATION -FRESHWATER AND BAYWEST DESTRUCTION OF PFAS.PDFPublic Comments/InquiriesApproval Of Minutes04-14 -26 CITY COUNCIL WORKSHOP MINUTES.PDF04-21 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFDeny Stormwater Appeal For 4180 Irvin Circle NMEMO - 4180 IRVIN CIR N.PDF4180 IRVIN CIR N STORMWATER APPEAL DOCS.PDFApprove Stormwater Appeal For 11243 30th St NMEMO - 11243 30TH ST N.PDF11243 30TH ST N STORMWATER APPEAL DOCS.PDFDeny Stormwater Appeal For 11018 Upper 33rd St. N.MEMO -11018 UPPER 33RD ST N.PDF11018 UPPER 33RD ST STORMWATER APPEAL DOCS.PDFAccept Donation To The Fire Department From Snowell RaleighSTAFF REPORT -RALEIGH DONATION 5 -5 -26 CONSENT.PDFRESOLUTION 2026 -023 RALEIGH DONATION.PDFApprove Plans And Specifications And Order Advertisement For Bids For The Elmo ’s Pup Park Parking Lot ImprovementsCOUNCIL MEMO -APPROVE PLANS -PUP PARK PARKING LOT.PDFRESOLUTION-APPROVE PLANS -PUP PARK PARKING LOT.PDFLOCATION MAP -PUP PARK.PDFPROJECT SCHEDULE -PUP PARK.PDFPUP PARK AD FOR BID.PDFRegular AgendaPolco Contract For Community Engagement Subscription Polco Director of Account Management Alec Vice presentingCOUNCIL MEMO - APPROVE POLCO COMMUNITY ENGAGEMENT CONTRACT.PDFPOLCO 2026 SCOPE OF SERVICES.PDFPOLCO QUOTE.PDF2026 CITY OF LAKE ELMO PROPOSAL -MORRIS LEATHERMAN.PDFPRESENTATION-POLCO.PDFZoning Text Amendment - Short Term RentalsCommunity Development Director Jason Stopa PresentingCC MEMO - SHORT TERM RENTALS.PDF
ORD 2026 -06 - SHORT TERM RENTALS.PDF
RES 2026 -029 SUM OF PUB SHORT TERM RENTALS.PDF
2026 FEE SCHEDULE - STR UPDATES.PDF
PRESENTATION - SHORT TERM RENTALS.PDF
Preliminary Plat, Rezoning And Variances - Highpointe Crossing
Contract Planner Nathan Fuerst presenting
HIGHPOINTE CROSSING REZONING, PRELIMINARY PLAT, AND
VARIANCE.PDF
PRESENTATION - HIGHPOINTE CROSSING PRELIM PLAT REZONE
VARIANCE.PDF
Approve Cooperative Cost Share Agreements With Washington County For The TH36
And CSAH 17 (Lake Elmo Ave) Interchange And South Frontage Road Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 COOPERATIVE AGREEMENTS.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING COOPERATIVE
AGREEMENTS.PDF
2 -CSAH 17 TH 36 COOPERATIVE COST SHARE AGREEMENT 18223.PDF
3 -CSAH 17 TH 36 COOPERATIVE MAINTENANCE AGREEMENT 18224.PDF
PRESENTATION -TH36 -CSAH17 PROJECT AGREEMENTS.PDF
Approve Cooperative Construction Agreement, MnDOT Contract No. 1060495, For The
TH 36 And CSAH 17 (Lake Elmo Avenue) Interchange And South Frontage Road
Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 MNDOT COOPERATIVE
AGREEMENT.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING MNDOT AGREEMENT.PDF
2 -CSAH 17 TH 36 MNDOT COOPERATIVE AGREEMENT 1060495.PDF
Approve The Change Of Roadway Jurisdiction Agreement, MnDOT Contract No.
1062311, For A Portion Of The South Frontage Road Improvements
0 -COUNCIL MEMO -TH36 -CSAH17 SFR TURNBACK AGREEMENT.PDF
1 -RESOLUTION -TH36 -CSAH17 APPROVING SFR
TURNBACKAGREEMENT.PDF
2 -CSAH 17 TH 36 MNDOT -SFR TURNBACK AGREEMENT 1062311.PDF
Open Burning Ordinance Amendments
Assistant Fire Chief/Fire Marshall Anthony Svoboda presenting
STAFF REPORT - OPEN BURNING ORDINANCE AMENDMENT.PDF
OPEN BURNING ORDINANCE AMENDMENT - STRIKETHROUGH
UNDERLINE.PDF
RESOLUTION AUTHORIZING PUBLICATION BY SUMMARY OPEN BURNING
ORDINANCE AMENDMENT.PDF
2026 OPEN BURNING AMENDMENT PRESENTATION.PDF
RFP For The Sports Complex And Central Park Master Plan
Community Development Director Jason Stopa presenting
CC MEMO RFP SPORTS COMPLEX CENTRAL PARK 5.5.26.PDF
RFP SPORTS COMPLEX CENTRAL PARK.PDF
CC PRESENTATION RFP SPORTS COMPLEX CENTRAL PARK.PDF
Stormwater Management Utility Code Review
City Engineer Nate Stanley presenting
COUNCIL MEMO -STORMWATER UTILITY CODE REVIEW.PDF
LAKE ELMO MUNICIPAL CODE -STORMWATER UTILITY.PDF
STORMWATER UTILITY REVIEW SCOPE.PDF
STORMWATER UTILITY REVIEW PRESENTATION.PDF
Council Reports
Staff Reports
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
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City Council MeetingTuesday, May 5, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsBiofilm Mediated Destruction Of PFAS In Groundwater ResearchCOUNCI~1.PDFPRESENTATION -FRESHWATER AND BAYWEST DESTRUCTION OF PFAS.PDFPublic Comments/InquiriesApproval Of Minutes04-14 -26 CITY COUNCIL WORKSHOP MINUTES.PDF04-21 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFDeny Stormwater Appeal For 4180 Irvin Circle NMEMO - 4180 IRVIN CIR N.PDF4180 IRVIN CIR N STORMWATER APPEAL DOCS.PDFApprove Stormwater Appeal For 11243 30th St NMEMO - 11243 30TH ST N.PDF11243 30TH ST N STORMWATER APPEAL DOCS.PDFDeny Stormwater Appeal For 11018 Upper 33rd St. N.MEMO -11018 UPPER 33RD ST N.PDF11018 UPPER 33RD ST STORMWATER APPEAL DOCS.PDFAccept Donation To The Fire Department From Snowell RaleighSTAFF REPORT -RALEIGH DONATION 5 -5 -26 CONSENT.PDFRESOLUTION 2026 -023 RALEIGH DONATION.PDFApprove Plans And Specifications And Order Advertisement For Bids For The Elmo ’s Pup Park Parking Lot ImprovementsCOUNCIL MEMO -APPROVE PLANS -PUP PARK PARKING LOT.PDFRESOLUTION-APPROVE PLANS -PUP PARK PARKING LOT.PDFLOCATION MAP -PUP PARK.PDFPROJECT SCHEDULE -PUP PARK.PDFPUP PARK AD FOR BID.PDFRegular AgendaPolco Contract For Community Engagement Subscription Polco Director of Account Management Alec Vice presentingCOUNCIL MEMO - APPROVE POLCO COMMUNITY ENGAGEMENT CONTRACT.PDFPOLCO 2026 SCOPE OF SERVICES.PDFPOLCO QUOTE.PDF2026 CITY OF LAKE ELMO PROPOSAL -MORRIS LEATHERMAN.PDFPRESENTATION-POLCO.PDFZoning Text Amendment - Short Term RentalsCommunity Development Director Jason Stopa PresentingCC MEMO - SHORT TERM RENTALS.PDFORD 2026 -06 - SHORT TERM RENTALS.PDFRES 2026 -029 SUM OF PUB SHORT TERM RENTALS.PDF2026 FEE SCHEDULE - STR UPDATES.PDFPRESENTATION - SHORT TERM RENTALS.PDFPreliminary Plat, Rezoning And Variances - Highpointe CrossingContract Planner Nathan Fuerst presentingHIGHPOINTE CROSSING REZONING, PRELIMINARY PLAT, AND VARIANCE.PDFPRESENTATION - HIGHPOINTE CROSSING PRELIM PLAT REZONE VARIANCE.PDFApprove Cooperative Cost Share Agreements With Washington County For The TH36 And CSAH 17 (Lake Elmo Ave) Interchange And South Frontage Road Improvements0 -COUNCIL MEMO -TH36 -CSAH17 COOPERATIVE AGREEMENTS.PDF1 -RESOLUTION -TH36 -CSAH17 APPROVING COOPERATIVE AGREEMENTS.PDF2 -CSAH 17 TH 36 COOPERATIVE COST SHARE AGREEMENT 18223.PDF3 -CSAH 17 TH 36 COOPERATIVE MAINTENANCE AGREEMENT 18224.PDFPRESENTATION-TH36 -CSAH17 PROJECT AGREEMENTS.PDFApprove Cooperative Construction Agreement, MnDOT Contract No. 1060495, For The TH 36 And CSAH 17 (Lake Elmo Avenue) Interchange And South Frontage Road Improvements0 -COUNCIL MEMO -TH36 -CSAH17 MNDOT COOPERATIVE AGREEMENT.PDF1 -RESOLUTION -TH36 -CSAH17 APPROVING MNDOT AGREEMENT.PDF2 -CSAH 17 TH 36 MNDOT COOPERATIVE AGREEMENT 1060495.PDFApprove The Change Of Roadway Jurisdiction Agreement, MnDOT Contract No. 1062311, For A Portion Of The South Frontage Road Improvements0 -COUNCIL MEMO -TH36 -CSAH17 SFR TURNBACK AGREEMENT.PDF1 -RESOLUTION -TH36 -CSAH17 APPROVING SFR TURNBACKAGREEMENT.PDF2 -CSAH 17 TH 36 MNDOT -SFR TURNBACK AGREEMENT 1062311.PDFOpen Burning Ordinance AmendmentsAssistant Fire Chief/Fire Marshall Anthony Svoboda presentingSTAFF REPORT - OPEN BURNING ORDINANCE AMENDMENT.PDF
OPEN BURNING ORDINANCE AMENDMENT - STRIKETHROUGH
UNDERLINE.PDF
RESOLUTION AUTHORIZING PUBLICATION BY SUMMARY OPEN BURNING
ORDINANCE AMENDMENT.PDF
2026 OPEN BURNING AMENDMENT PRESENTATION.PDF
RFP For The Sports Complex And Central Park Master Plan
Community Development Director Jason Stopa presenting
CC MEMO RFP SPORTS COMPLEX CENTRAL PARK 5.5.26.PDF
RFP SPORTS COMPLEX CENTRAL PARK.PDF
CC PRESENTATION RFP SPORTS COMPLEX CENTRAL PARK.PDF
Stormwater Management Utility Code Review
City Engineer Nate Stanley presenting
COUNCIL MEMO -STORMWATER UTILITY CODE REVIEW.PDF
LAKE ELMO MUNICIPAL CODE -STORMWATER UTILITY.PDF
STORMWATER UTILITY REVIEW SCOPE.PDF
STORMWATER UTILITY REVIEW PRESENTATION.PDF
Council Reports
Staff Reports
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjourn
In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate
remotely via interactive technology.
Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership
with our Community
A.B.C.1.Documents:D.E.Documents:F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:G.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:
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STAFF REPORT
DATE: May 5, 2026
Presentation
TO: Mayor and Councilmembers
FROM: Nicole Miller, City Administrator
AGENDA ITEM: Biofilm Mediated Destruction of PFAS in Groundwater Research
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☐Managed Growth
☐ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☒ Resilient Infrastructure
BACKGROUND:
The City of Lake Elmo supports research focused on removing and destroying per- and polyfluoroalkyl substances (PFAS)
to provide safe drinking water to our community and the entire East Metro.
The City has previously partnered with Bay West, General Atomics and the US Army Engineer Research and
Development Center (ERDC) to conduct testing and research to destroy PFAS substances such as the foam concentrate
that was removed from the water using the SAFF system within city limits.
Baywest in partnership with University of Minnesota and Freshwater are conducting research to identify microbes
capable of PFAS destruction.
Staff met with representatives from Baywest to learn more about their research.
Presenting tonight will be Seth Thompson from Freshwater, Keith Rapp, Baywest and Jonna Spanier, PE, Baywest.
freshwater.org
Lake Elmo City Council Presentation
May 5th, 2026
Biofilm Mediated Destruction of PFAS in
Groundwater –LCCMR funded
collaboration between Freshwater, Bay
West, and University of Minnesota
Biofilm Mediated Destruction of PFAS
Introductions of Project Team
●Seth Thompson, Freshwater
●Keith Rapp and Jonna Spanier, Bay West
●Cara Santelli, UMN
Project Overview
●Funded by the LCCMR to identify microbes
capable of PFAS destruction and develop
stable biofilms for field scale testing
●Performance period July 2025 –June 2028
●Freshwater is prime recipient with Bay
West and the University of Minnesota as
technical leads as subcontracts
●$1,336,000 total award
Project Goals and Proposed Outline
A. Identifying, isolating, and collecting microbes
from existing sources include:
•Landfill leachate (DemCon)
•Agricultural impacted groundwater
(Lamberton)
•Impacted groundwater (Lake Elmo)
B. Develop biofilm, demonstrate:
•Isolation cultures and testing
•Biofilm health, statistics, and bioamendment
C. Field implementation & demonstration.
•Perform pilot scale, field bioreactor process
flow demonstration
•Document PFAS biodegradation process
pathways
D. Reporting and Project Communications
•Biofilm Mediated Destruction of PFAS in
Groundwater Report
•Results dissemination
(symposium/seminars/media)
Biofilm Mediated Destruction of PFAS in Groundwater
Project Partners and Roles
●Freshwater (Non-profit) –Project lead, dedicated
to preserving clean, sustainable water that is vital for
healthy communities & ecosystem. Primary role as
project manager and education/dissemination of
findings.
●Bay West (Subcontractor) –Project
implementation. Identify, document, and replicate the
destruction of PFAS compounds through focused
biofilm implementation.
●University of Minnesota (Subcontractor) Dr. Cara
Santelli -Santelli Geomicrobiology Laboratory
working with multidisciplinary science teams using
multiple approaches from metagenomics, genomics,
and transcriptomics to define microbial communities
and molecular mechanisms associated with specific
biogeochemical activities.
Final Legislative Language
"$1,336,000 the first year is from the trust fund to the
commissioner of natural resources for an agreement with
Freshwater Society to develop biofilm treatment
technology and demonstrate field-scale removal of per-
and polyfluoroalkyl substances (PFAS) from
contaminated groundwater.”
Partnership Opportunities
We are hoping to partner with Lake Elmo to collect samples
from various field sites to conduct metagenomic and
chemical testing to inform our search for potential PFAS
degrading microbes. Sampling proposed in summer 2026.
Future opportunities for partnership on identifying a site for
field scale testing could be possible if it is of interest to the
city. This work would be informed by the initial sampling and
take place summer 2027
Questions?
Page 1 | 2
CITY OF LAKE ELMO
CITY COUNCIL WORKSHOP MINUTES
April 14, 2026
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Acting Mayor Holtz called the meeting to order at 6:30 pm.
PRESENT: Acting Mayor Jeff Holtz and Councilmembers Nick Dragisich, Matt Hirn and Nick
Kragness. ABSENT: Mayor Charles Cadenhead.
Staff present: Administrator Miller, Public Works Director Tholen, Assistant Public Works Director
Swanepoel, Community Development Director Stopa and Contract Planner Fuerst.
ITEM 1: BROADBAND FRANCHISE DISCUSSION
Mary Kline, Production and Content Manager for Suburban Community Channels, provided an
overview of services provided by SCC to Lake Elmo and the surrounding communities and
welcomed Council input.
Michael Bradley, Bradley Werner LLC, provided a brief overview of broadband franchising and
discussed the benefits and risks. Discussion was held regarding potential broadband fees
agreements.
ITEM 2: COMMUNITY FORECASTS AND 2050 COMPREHENSIVE PLAN
Community Development Director Stopa reviewed the comprehensive plan update process and
forecasts. Director Stopa also reviewed the timeline of events. Discussion was held concerning
population forecasts, sewer capacity and the White Bear Lake litigation.
ITEM 3: LEGION AVENUE PROPERTIES
Assistant Public Works Director Swanepoel presented details on homes to be removed on
Legion Avenue in conjunction with Valley Branch Watershed District due to flooding from
Legion Pond. Swanepoel noted that the property is being offered to the city by the watershed
district at no cost for public use and reviewed proposals for use of the property as a city park
amenity. Discussion was held regarding potential future use of the property, restrictions and
maintenance requirements.
ITEM 4: FUTURE AGENDA ITEMS
Page 2 | 2
Meeting adjourned at 8:50 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
Page 1 | 2
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
April 21, 2026
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers Nick Dragisich, Matt Hirn, Jeff Holtz,
and Nick Kragness.
Staff present: Administrator Miller, City Attorney Sonsalla and Finance Director Hadler.
APPROVAL OF AGENDA
Councilmember Holtz, seconded by Councilmember Kragness, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 5 – 0.
PUBLIC COMMENTS / INQUIRIES
None
ACCEPT MINUTES
Councilmember Holtz, seconded by Councilmember Hirn, moved TO ACCEPT THE MINUTES OF
THE FEBRUARY 17, 2026 SPECIAL CITY COUNCIL MEETING, MARCH 10, 2026 CITY COUNCL
WORKSHOP AND APRIIL 7, 2026 CITY COUNCIL MEETINGS AS PRESENTED. Motion passed 5 –
0.
CONSENT AGENDA
1. Approve Payment of Disbursements
2. Approve Night Out Special Event Permit
3. Approve 1st Quarter Financials and Dashboard
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE CONSENT
AGENDA AS PRESENTED. Motion passed 5 - 0.
REGULAR AGENDA
Page 2 | 2
ITEM 1: 1ST QUARTER 2026 GOALS UPDATE
City Administrator Miller presented the 1st quarter update, noting an in depth report was
included with the 2025 Annual Report.
COUNCIL REPORTS
Mayor Cadenhead: Reported on meetings he and staff had at the state capitol with senators
and representatives on two legislative issues that affect Lake Elmo.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Reported on upcoming Arbor Day tree giveaway and park clean up
events.
Meeting adjourned at 7:10 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk
STAFF REPORT
DATE: 05/05/2026
CONSENT
TO: Mayor and Councilmembers
FROM: Clarissa Hadler, Finance Director, Mike Kuehn, Finance
AGENDA ITEM: Payments & Disbursements
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☐Managed Growth
☐ Efficient, reliable, innovative services
☒ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND:
The City of Lake Elmo maintains a fiduciary responsibility to conduct normal business operations. Below is a
summary of current claims scheduled for disbursement and payment in full compliance with applicable state
statutes and City policies and procedures.
ISSUE BEFORE COUNCIL:
Should the Council approve “Payments & Disbursements”.
FISCAL IMPACT:
Claim # Amount Description
ACH/Chks $ 187,105.05 Payroll 04/30/2026
ACH/Chks $ 139,443.54 Accounts Payable
TOTAL $ 326,548.59
RECOMMENDATION: (if pulled from Consent)
“Motion to approve the aforementioned disbursements in the amount of $ 326,548.59
ATTACHMENTS:
1. Invoice DistribuƟon Report
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Advanced Graphix Inc
Fund: 410 VEHICLE REPLACEMENT
Department: 2220 Fire
410-2220-45500 UTV 1 REPLACEMENT - GRAPHI Advanced Graphix Inc UTV 1 REPLACEMENT - GRAPHICS 450.00 None
Total Department 2220 Fire 450.00
Total Fund 410 VEHICLE REPLACEMENT 450.00
Total Vendor Advanced Graphix Inc:450.00
Vendor: Aid Electric Corporation
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-44010 Repairs/Maint Bldg Aid Electric Corporation CORD REEL / VANITY LIGHT REPLACEMENT 3,121.80 None
Total Department 2220 Fire 3,121.80
Total Fund 101 GENERAL FUND 3,121.80
Total Vendor Aid Electric Corporation:3,121.80
Vendor: Alex Air Apparatus 2 LLC
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-44040 Repairs/Maint Eqpt Alex Air Apparatus 2 LLC THERMAL CAMERA REPAIR 645.00 None
Total Department 2220 Fire 645.00
Total Fund 101 GENERAL FUND 645.00
Fund: 407 FIRE EQUIPMENT & PROJECT
Department: 2220 Fire
407-2220-42400 SCBA MASK - PPE/TURNOUT GE Alex Air Apparatus 2 LLC SCBA MASK 1,000.00 None
Total Department 2220 Fire 1,000.00
Total Fund 407 FIRE EQUIPMENT & PROJECT 1,000.00
Total Vendor Alex Air Apparatus 2 LLC:1,645.00
Vendor: Amazon Capital Services
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-42400 LP CAGE AND SIGNAGE, PHONE Amazon Capital Services PW - MISC SUPPLIES 137.75 None
Total Department 3100 Public Works 137.75
Department: 5200 Parks & Recreation
101-5200-42400 LP CAGE AND SIGNAGE Amazon Capital Services PW - MISC SUPPLIES 133.55 None
Total Department 5200 Parks & Recreation 133.55
Total Fund 101 GENERAL FUND 271.30
Fund: 403 CITY CENTER RESERVE
Department: 0000 General
403-0000-45800-8148 AMAZON- MICROPHONES FOR CO Amazon Capital Services AMAZON- MICROPHONES FOR COMMUNITY ROO 560.98 None
Total Department 0000 General 560.98
Total Fund 403 CITY CENTER RESERVE 560.98
Fund: 601 WATER
Department: 9400 WATER
601-9400-42400 LP CAGE AND SIGNAGE, PHONE Amazon Capital Services PW - MISC SUPPLIES 137.75 None
04/30/2026 03:08 PM Page:1/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Amazon Capital Services
Fund: 601 WATER
Department: 9400 WATER
Total Department 9400 WATER 137.75
Total Fund 601 WATER 137.75
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-42000 PRINTER INK/PHONE CASES Amazon Capital Services PRINTER INK/PHONE CASES 106.57 None
602-9450-42400 LP CAGE AND SIGNAGE, PHONE Amazon Capital Services PW - MISC SUPPLIES 137.76 None
Total Department 9450 SEWER 244.33
Total Fund 602 SEWER 244.33
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-42400 LP CAGE AND SIGNAGE Amazon Capital Services PW - MISC SUPPLIES 133.55 None
Total Department 9500 SURFACE WATER 133.55
Total Fund 603 STORMWATER 133.55
Total Vendor Amazon Capital Services:1,347.91
Vendor: American Engineering Testing Inc
Fund: 451 2026 STREET & UTILITY IMPROVEMENTS
Department: 8138 2026 STREET & UTILITY IMPROVEMENTS
451-8138-43030-8138 2026 STREET & UTIL IMP American Engineering Testi 2026 STREET & UTILITY IMPRVMTS 25X.13 460.00 None
Total Department 8138 2026 STREET & UTILITY IMPROVEMENTS 460.00
Total Fund 451 2026 STREET & UTILITY IMPROVEMENTS 460.00
Total Vendor American Engineering Testing Inc:460.00
Vendor: American Flagpole & Flag Co
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-44300 AMERICAN FLAG FOR VFW FLAG American Flagpole & Flag C AMERICAN FLAG FOR VFW FLAGPOLE 239.60 None
Total Department 3100 Public Works 239.60
Total Fund 101 GENERAL FUND 239.60
Total Vendor American Flagpole & Flag Co:239.60
Vendor: BEN & HANNAH CHRISTENSEN
Fund: 601 WATER
Department: 0000 General
601-0000-11500 OVERPAYMENT BEN & HANNAH CHRISTENSEN UB refund for account: 01-00030281-01 175.00 None
Total Department 0000 General 175.00
Total Fund 601 WATER 175.00
Total Vendor BEN & HANNAH CHRISTENSEN:175.00
Vendor: Bolton & Menk, Inc
Fund: 803 ESCROW FUND
Department: 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO
803-9011-43030 ENGINEERING - BRIDGEWATER Bolton & Menk, Inc BRIDGEWATER BANK 980.00 None
04/30/2026 03:08 PM Page:2/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Bolton & Menk, Inc
Fund: 803 ESCROW FUND
Department: 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO
Total Department 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO 980.00
Total Fund 803 ESCROW FUND 980.00
Total Vendor Bolton & Menk, Inc:980.00
Vendor: BS&A Software LLC
Fund: 601 WATER
Department: 9400 WATER
601-9400-44377 UB CREDIT CARD FEES BS&A Software LLC CREDIT CARD FEES 1,256.74 None
Total Department 9400 WATER 1,256.74
Total Fund 601 WATER 1,256.74
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-44377 UB CREDIT CARD FEES BS&A Software LLC CREDIT CARD FEES 1,107.52 None
Total Department 9450 SEWER 1,107.52
Total Fund 602 SEWER 1,107.52
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-44377 UB CREDIT CARD FEES BS&A Software LLC CREDIT CARD FEES 658.73 None
Total Department 9500 SURFACE WATER 658.73
Total Fund 603 STORMWATER 658.73
Total Vendor BS&A Software LLC:3,022.99
Vendor: Century Power Equipment
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-42120 ENGINE OIL Century Power Equipment ENGINE OIL 14.94 None
101-3100-44040 SHARPEN BLADE / CHAIN Century Power Equipment SHARPEN BLADE / CHAIN 28.00 None
101-3100-44040 REPLACEMENT PARTS Century Power Equipment REPLACEMENT PARTS 8.38 None
101-3100-44040 MAINTENANCE/PARTS Century Power Equipment MAINTENANCE/PARTS 23.32 None
101-3100-44375 SAFETY EQUIP CHAPS / HELME Century Power Equipment SAFETY EQUIP CHAPS / HELMET (43.00)None
101-3100-44375 SAFETY EQUIP CHAPS / HELME Century Power Equipment SAFETY EQUIP_EARMUFFS 4.33 None
Total Department 3100 Public Works 35.97
Department: 5200 Parks & Recreation
101-5200-42120 ENGINE OIL Century Power Equipment ENGINE OIL 14.94 None
101-5200-44040 SHARPEN BLADE / CHAIN Century Power Equipment SHARPEN BLADE / CHAIN 28.00 None
101-5200-44040 REPLACEMENT PARTS Century Power Equipment REPLACEMENT PARTS 8.39 None
101-5200-44040 MAINTENANCE/PARTS Century Power Equipment MAINTENANCE/PARTS 23.32 None
101-5200-44375 SAFETY EQUIP CHAPS / HELME Century Power Equipment SAFETY EQUIP CHAPS / HELMET (43.00)None
101-5200-44375 SAFETY EQUIP_EARMUFFS Century Power Equipment SAFETY EQUIP_EARMUFFS 4.33 None
Total Department 5200 Parks & Recreation 35.98
Total Fund 101 GENERAL FUND 71.95
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-41600 SAFETY EQUIP CHAPS / HELME Century Power Equipment SAFETY EQUIP CHAPS / HELMET (42.99)None
04/30/2026 03:08 PM Page:3/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Century Power Equipment
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-41600 SAFETY EQUIP_EARMUFFS Century Power Equipment SAFETY EQUIP_EARMUFFS 4.33 None
603-9500-42120 ENGINE OIL Century Power Equipment ENGINE OIL 14.94 None
603-9500-44040 SHARPEN BLADE / CHAIN Century Power Equipment SHARPEN BLADE / CHAIN 28.00 None
603-9500-44040 REPLACEMENT PARTS Century Power Equipment REPLACEMENT PARTS 8.39 None
603-9500-44040 MAINTENANCE/PARTS Century Power Equipment MAINTENANCE/PARTS 23.31 None
Total Department 9500 SURFACE WATER 35.98
Total Fund 603 STORMWATER 35.98
Total Vendor Century Power Equipment:107.93
Vendor: Cintas Corp
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-42150 RUGS/SOAP/RAGS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 158.64 None
101-3100-44170 PW - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 400.55 None
Total Department 3100 Public Works 559.19
Department: 5200 Parks & Recreation
101-5200-44170 PARK & REC - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 92.45 None
Total Department 5200 Parks & Recreation 92.45
Total Fund 101 GENERAL FUND 651.64
Fund: 601 WATER
Department: 9400 WATER
601-9400-44170 WATER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 73.95 None
Total Department 9400 WATER 73.95
Total Fund 601 WATER 73.95
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-44170 SEWER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 30.81 None
Total Department 9450 SEWER 30.81
Total Fund 602 SEWER 30.81
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-44170 SURFACE WATER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 18.48 None
Total Department 9500 SURFACE WATER 18.48
Total Fund 603 STORMWATER 18.48
Total Vendor Cintas Corp:774.88
Vendor: City of Maplewood
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-44370 EMPSTF JPA 2026 FEE City of Maplewood EMPSTF JPA 2026 FEE 8,000.00 None
Total Department 2220 Fire 8,000.00
Total Fund 101 GENERAL FUND 8,000.00
04/30/2026 03:08 PM Page:4/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: City of Maplewood
Total Vendor City of Maplewood:8,000.00
Vendor: Companion Animal Control
Fund: 101 GENERAL FUND
Department: 2700 Animal Control
101-2700-43150 Monthly Animal Control Svc Companion Animal Control Monthly Companion Animal Control 2,405.52 None
Total Department 2700 Animal Control 2,405.52
Total Fund 101 GENERAL FUND 2,405.52
Total Vendor Companion Animal Control:2,405.52
Vendor: Earl F Andersen Inc
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-42260 STREET SIGNS Earl F Andersen Inc STREET SIGNS 174.35 None
Total Department 3100 Public Works 174.35
Total Fund 101 GENERAL FUND 174.35
Total Vendor Earl F Andersen Inc:174.35
Vendor: Electro Watchman Inc
Fund: 703 CITY CENTER OPERATIONS (ISF)
Department: 0000 General
703-0000-44010 CITY CENTER - DOOR ACCESS Electro Watchman Inc CITY CENTER - DOOR ACCESS 50%3,451.41 None
Total Department 0000 General 3,451.41
Total Fund 703 CITY CENTER OPERATIONS (ISF)3,451.41
Total Vendor Electro Watchman Inc:3,451.41
Vendor: Energage LLC
Fund: 101 GENERAL FUND
Department: 1320 Administration
101-1320-43150 COMBINE 2025 SURVEY RESULT Energage LLC COMBINE 2025 SURVEY RESULTS INTO ONE 1,000.00 None
Total Department 1320 Administration 1,000.00
Total Fund 101 GENERAL FUND 1,000.00
Total Vendor Energage LLC:1,000.00
Vendor: Hoisington Koegler Group Inc
Fund: 101 GENERAL FUND
Department: 1910 Planning & Zoning
101-1910-43150 GENERAL SERVICES Hoisington Koegler Group I LE LANDSCAPE ARCHITECTURE SVCS 2,216.25 None
101-1910-43150 THE WELL Hoisington Koegler Group I LE LANDSCAPE ARCHITECTURE SVCS 387.50 None
Total Department 1910 Planning & Zoning 2,603.75
Total Fund 101 GENERAL FUND 2,603.75
Fund: 209 TREE FUND
Department: 3250 Tree Program
209-3250-43150 BLVD TREES Hoisington Koegler Group I LE LANDSCAPE ARCHITECTURE SVCS 348.75 None
Total Department 3250 Tree Program 348.75
Total Fund 209 TREE FUND 348.75
04/30/2026 03:08 PM Page:5/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Hoisington Koegler Group Inc
Fund: 803 ESCROW FUND
Department: 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22
803-9016-43150 HIGHPOINTE Hoisington Koegler Group I LE LANDSCAPE ARCHITECTURE SVCS 465.00 None
Total Department 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22 465.00
Department: 9023 E023 - LAKE ELMO ELEMENTARY
803-9023-43150 LE SCHOOL Hoisington Koegler Group I LE LANDSCAPE ARCHITECTURE SVCS 30.00 None
Total Department 9023 E023 - LAKE ELMO ELEMENTARY 30.00
Department: 9061 E061
803-9061-43150 NS 3 Hoisington Koegler Group I LE LANDSCAPE ARCHITECTURE SVCS 155.00 None
Total Department 9061 E061 155.00
Total Fund 803 ESCROW FUND 650.00
Total Vendor Hoisington Koegler Group Inc:3,602.50
Vendor: IUOE Local 49 Fringe Benefit Fund
Fund: 101 GENERAL FUND
Department: 0000 General
101-0000-21713 Local 49 monthly Health In IUOE Local 49 Fringe Benef LOCAL 49 MONTHLY HEALTH INS PREM 15,075.00 None
Total Department 0000 General 15,075.00
Total Fund 101 GENERAL FUND 15,075.00
Total Vendor IUOE Local 49 Fringe Benefit Fund:15,075.00
Vendor: JASON PORTER
Fund: 601 WATER
Department: 0000 General
601-0000-11500 OVERPAYMENT JASON PORTER UB refund for account: 01-00026121-01 182.54 None
Total Department 0000 General 182.54
Total Fund 601 WATER 182.54
Total Vendor JASON PORTER:182.54
Vendor: Kath Fuel Oil Service Co
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-42120 FIRE - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 767.22 None
Total Department 2220 Fire 767.22
Department: 2400 Building Inspection
101-2400-42120 BUILDING - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 453.22 None
Total Department 2400 Building Inspection 453.22
Department: 3100 Public Works
101-3100-42120 STREET - ON ROAD Kath Fuel Oil Service Co ON ROAD 281.91 None
101-3100-42120 STREET - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 0.00 None
101-3100-42120 STREET - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 303.27 None
Total Department 3100 Public Works 585.18
Department: 5200 Parks & Recreation
101-5200-42120 PARKS- ON ROAD Kath Fuel Oil Service Co ON ROAD 105.71 None
101-5200-42120 PARKS - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 0.00 None
101-5200-42120 PARKS - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 113.72 None
04/30/2026 03:08 PM Page:6/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Kath Fuel Oil Service Co
Fund: 101 GENERAL FUND
Department: 5200 Parks & Recreation
Total Department 5200 Parks & Recreation 219.43
Total Fund 101 GENERAL FUND 2,025.05
Fund: 601 WATER
Department: 9400 WATER
601-9400-42120 WATER - ON ROAD Kath Fuel Oil Service Co ON ROAD 140.95 None
601-9400-42120 WATER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 0.00 None
601-9400-42120 WATER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 151.63 None
Total Department 9400 WATER 292.58
Total Fund 601 WATER 292.58
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-42120 SEWER - ON ROAD Kath Fuel Oil Service Co ON ROAD 140.95 None
602-9450-42120 SEWER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 0.00 None
602-9450-42120 SEWER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 151.63 None
Total Department 9450 SEWER 292.58
Total Fund 602 SEWER 292.58
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-42120 STORMWATER - ON ROAD Kath Fuel Oil Service Co ON ROAD 35.27 None
603-9500-42120 STORMWATER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 0.00 None
603-9500-42120 STORMWATER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 37.94 None
Total Department 9500 SURFACE WATER 73.21
Total Fund 603 STORMWATER 73.21
Total Vendor Kath Fuel Oil Service Co:2,683.42
Vendor: Kodiak Power Solutions
Fund: 703 CITY CENTER OPERATIONS (ISF)
Department: 0000 General
703-0000-44040 CITY HALL - GENERATOR Kodiak Power Solutions CITY HALL - GENERATOR 288.20 None
Total Department 0000 General 288.20
Total Fund 703 CITY CENTER OPERATIONS (ISF)288.20
Total Vendor Kodiak Power Solutions:288.20
Vendor: Lake Elmo Repair
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-44040 PW - F250 REPAIRS Lake Elmo Repair PW - F250 REPAIRS 180.00 None
Total Department 3100 Public Works 180.00
Total Fund 101 GENERAL FUND 180.00
Total Vendor Lake Elmo Repair:180.00
Vendor: League of MN Cities
Fund: 101 GENERAL FUND
Department: 2220 Fire
04/30/2026 03:08 PM Page:7/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: League of MN Cities
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-44370 2026 LMC ANNUAL CONFERENCE League of MN Cities 2026 LMC ANNUAL CONFERENCE REGISTRATI 425.00 None
Total Department 2220 Fire 425.00
Total Fund 101 GENERAL FUND 425.00
Total Vendor League of MN Cities:425.00
Vendor: Menards - Oakdale
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-42120 COOLANT Menards - Oakdale STATION SUPPLIES / FLUIDS 42.81 None
101-2220-42400 LADDER ROPE Menards - Oakdale STATION SUPPLIES / FLUIDS 5.99 None
101-2220-44010 STATION SUPPLIES Menards - Oakdale STATION SUPPLIES / FLUIDS 66.47 None
101-2220-44010 STATION SUPPLIES Menards - Oakdale STATION SUPPLIES 39.86 None
101-2220-44370 TRAINING SUPPLIES - HOUSE Menards - Oakdale TRAINING SUPPLIES - HOUSE BURN 287.20 None
Total Department 2220 Fire 442.33
Department: 3100 Public Works
101-3100-44040 PW - SUPPLIES Menards - Oakdale PW - SUPPLIES 144.74 None
Total Department 3100 Public Works 144.74
Department: 5200 Parks & Recreation
101-5200-42150 SUPPLIES - PARKS GARBAGE B Menards - Oakdale SUPPLIES - PARKS GARBAGE BAGS 87.92 None
101-5200-42210 SUPPLIES - PARK PICKLEBALL Menards - Oakdale SUPPLIES - PARK PICKLEBALL AND VOLLEY 16.65 None
Total Department 5200 Parks & Recreation 104.57
Total Fund 101 GENERAL FUND 691.64
Fund: 407 FIRE EQUIPMENT & PROJECT
Department: 2220 Fire
407-2220-42090 SMOKE CO ALARMS - INSTALL Menards - Oakdale SMOKE CO ALARMS - INSTALL PROGRAM 1,946.25 None
Total Department 2220 Fire 1,946.25
Total Fund 407 FIRE EQUIPMENT & PROJECT 1,946.25
Fund: 703 CITY CENTER OPERATIONS (ISF)
Department: 0000 General
703-0000-44013 CITY HALL - MULCH Menards - Oakdale CITY HALL MULCH 21.48 None
703-0000-44013 CITY HALL - PLANTER REPAIR Menards - Oakdale CITY HALL - PLANTER REPAIR SUPPIES 38.38 None
Total Department 0000 General 59.86
Total Fund 703 CITY CENTER OPERATIONS (ISF)59.86
Total Vendor Menards - Oakdale:2,697.75
Vendor: METRO - INET
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-43185 ADDITIONAL PW EMAIL ACCOUN METRO - INET ADDITIONAL EMAIL ACCOUNT SUPPORT-SAND 198.00 None
Total Department 3100 Public Works 198.00
Total Fund 101 GENERAL FUND 198.00
Total Vendor METRO - INET:198.00
04/30/2026 03:08 PM Page:8/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Metropolitan Council
Fund: 602 SEWER
Department: 0000 General
602-0000-20803 SAC DEFERRAL PROGRAM Metropolitan Council SAC DEFERRAL PROGRAM 8,889.27 None
Total Department 0000 General 8,889.27
Department: 9450 SEWER
602-9450-43820 2026 INDUSTRIAL DISCHARGE Metropolitan Council 2026 INDUSTRIAL DISCHARGE PERMIT 500.00 None
Total Department 9450 SEWER 500.00
Total Fund 602 SEWER 9,389.27
Total Vendor Metropolitan Council:9,389.27
Vendor: MID AMERICA METER LLC
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-43150 WATER METER REPAIR PARTS MID AMERICA METER LLC WATER METER REPAIR PARTS 7,830.00 None
Total Department 3100 Public Works 7,830.00
Total Fund 101 GENERAL FUND 7,830.00
Total Vendor MID AMERICA METER LLC:7,830.00
Vendor: Minnesota Secretary of State-Notary
Fund: 101 GENERAL FUND
Department: 1320 Administration
101-1320-44330 NOTARY APPLICATION FOR A G Minnesota Secretary of Sta NOTARY APPLICATION - ANGELA GRUBER (P 120.00 None
Total Department 1320 Administration 120.00
Total Fund 101 GENERAL FUND 120.00
Total Vendor Minnesota Secretary of State-Notary:120.00
Vendor: MN Dept of Labor & Industry
Fund: 101 GENERAL FUND
Department: 0000 General
101-0000-20801 Q1 STATE SURCHARGE MN Dept of Labor & Industr QUARTERLY STATE SURCHARGE - BUILDING 8,574.13 None
Total Department 0000 General 8,574.13
Total Fund 101 GENERAL FUND 8,574.13
Total Vendor MN Dept of Labor & Industry:8,574.13
Vendor: MN Fire Service Cert Board
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-44330 FIRE INSPECTOR I - BC MN Fire Service Cert Board FIRE INSPECTOR I - BC 131.00 None
Total Department 2220 Fire 131.00
Total Fund 101 GENERAL FUND 131.00
Total Vendor MN Fire Service Cert Board:131.00
Vendor: Motorola Solutions Inc
Fund: 407 FIRE EQUIPMENT & PROJECT
Department: 2220 Fire
407-2220-43230 ENGINEER RADIO HEADSETS Motorola Solutions Inc TENDER 2 REPLACEMENT RADIO / RADIO EQ 1,107.00 None
04/30/2026 03:08 PM Page:9/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Motorola Solutions Inc
Fund: 407 FIRE EQUIPMENT & PROJECT
Department: 2220 Fire
Total Department 2220 Fire 1,107.00
Total Fund 407 FIRE EQUIPMENT & PROJECT 1,107.00
Fund: 410 VEHICLE REPLACEMENT
Department: 2220 Fire
410-2220-45500-8144 TENDER 2 REPLACEMENT RADIO Motorola Solutions Inc TENDER 2 REPLACEMENT RADIO EQUIPMENT 4,861.60 None
410-2220-45500-8144 TENDER 2 REPLACEMENT RADIO Motorola Solutions Inc TENDER 2 REPLACEMENT RADIO / RADIO EQ 994.20 None
Total Department 2220 Fire 5,855.80
Total Fund 410 VEHICLE REPLACEMENT 5,855.80
Total Vendor Motorola Solutions Inc:6,962.80
Vendor: MUTUAL OF OMAHA
Fund: 101 GENERAL FUND
Department: 0000 General
101-0000-21707 DENTAL INSURANCE PREM - MA MUTUAL OF OMAHA G000CVSQ BILL GROUP MAY 2026 2,493.52 None
101-0000-21708 STD/LTD INSURANCE PREM - M MUTUAL OF OMAHA G000CVSQ BILL GROUP MAY 2026 1,006.32 None
101-0000-21708 LIFE/AD&D INSUR PREM - MAY MUTUAL OF OMAHA G000CVSQ BILL GROUP MAY 2026 1,024.40 None
101-0000-21718 VISION INSURANCE PREM - MA MUTUAL OF OMAHA G000CVSQ BILL GROUP MAY 2026 130.44 None
Total Department 0000 General 4,654.68
Total Fund 101 GENERAL FUND 4,654.68
Total Vendor MUTUAL OF OMAHA:4,654.68
Vendor: Northland Bond Services
Fund: 601 WATER
Department: 9400 WATER
601-9400-46110 2012A GO BOND - 2005A REFU Northland Bond Services 2012A BOND PAYMENT 18,971.88 None
Total Department 9400 WATER 18,971.88
Total Fund 601 WATER 18,971.88
Total Vendor Northland Bond Services:18,971.88
Vendor: Pomp's Tire Service Inc
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-44040 PW - F150 TIRES Pomp's Tire Service Inc PW - F150 TIRES 1,068.24 None
Total Department 3100 Public Works 1,068.24
Total Fund 101 GENERAL FUND 1,068.24
Total Vendor Pomp's Tire Service Inc:1,068.24
Vendor: PreCise MRM LLC
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-43190 PRECISE FLEET MGMT SOFTWAR PreCise MRM LLC PRECISE FLEET MGMT SOFTWARE 220.00 None
Total Department 3100 Public Works 220.00
Total Fund 101 GENERAL FUND 220.00
Total Vendor PreCise MRM LLC:220.00
04/30/2026 03:08 PM Page:10/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: RIEFBERG REAL ESTATE & RELOCATION SERVICES
Fund: 601 WATER
Department: 0000 General
601-0000-11500 OVERPAYMENT RIEFBERG REAL ESTATE & REL UB refund for account: 01-00022251-01 21.62 None
Total Department 0000 General 21.62
Total Fund 601 WATER 21.62
Total Vendor RIEFBERG REAL ESTATE & RELOCATION SERVICES:21.62
Vendor: Safe-Fast Inc
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-44375 PW - PPE Safe-Fast Inc PW - PPE 13.66 None
101-3100-44375 PW - PPE Safe-Fast Inc PW - PPE 149.98 None
Total Department 3100 Public Works 163.64
Department: 5200 Parks & Recreation
101-5200-44375 PW - PPE Safe-Fast Inc PW - PPE 13.66 None
101-5200-44375 PW - PPE Safe-Fast Inc PW - PPE 149.98 None
Total Department 5200 Parks & Recreation 163.64
Total Fund 101 GENERAL FUND 327.28
Fund: 601 WATER
Department: 9400 WATER
601-9400-44375 PW - PPE Safe-Fast Inc PW - PPE 13.66 None
601-9400-44375 PW - PPE Safe-Fast Inc PW - PPE 149.98 None
Total Department 9400 WATER 163.64
Total Fund 601 WATER 163.64
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-44375 PW - PPE Safe-Fast Inc PW - PPE 13.67 None
602-9450-44375 PW - PPE Safe-Fast Inc PW - PPE 149.98 None
Total Department 9450 SEWER 163.65
Total Fund 602 SEWER 163.65
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-44375 PW - PPE Safe-Fast Inc PW - PPE 13.66 None
603-9500-44375 PW - PPE Safe-Fast Inc PW - PPE 149.98 None
Total Department 9500 SURFACE WATER 163.64
Total Fund 603 STORMWATER 163.64
Total Vendor Safe-Fast Inc:818.21
Vendor: Schumacher's
Fund: 101 GENERAL FUND
Department: 5200 Parks & Recreation
101-5200-44301 ARBOR DAY TREE GIVEAWAY Schumacher's ARBOR DAY TREE GIVEAWAY 824.81 None
Total Department 5200 Parks & Recreation 824.81
Total Fund 101 GENERAL FUND 824.81
04/30/2026 03:08 PM Page:11/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Schumacher's
Total Vendor Schumacher's:824.81
Vendor: Short Elliott Hendrickson, Inc
Fund: 611 WATER - CAPITAL
Department: 8143 NORTH WTP SITE EVALUATION STUDY
611-8143-43030-8143 NORTH WTP SITE EVAL Short Elliott Hendrickson,NORTH WTP SITE EVAL 1,894.67 None
Total Department 8143 NORTH WTP SITE EVALUATION STUDY 1,894.67
Total Fund 611 WATER - CAPITAL 1,894.67
Total Vendor Short Elliott Hendrickson, Inc:1,894.67
Vendor: Shred Right
Fund: 101 GENERAL FUND
Department: 1320 Administration
101-1320-43150 Monthly Shredding Services Shred Right SHREDDING SERVICES 54.45 None
Total Department 1320 Administration 54.45
Total Fund 101 GENERAL FUND 54.45
Total Vendor Shred Right:54.45
Vendor: Streamworks LLC
Fund: 601 WATER
Department: 9400 WATER
601-9400-42030 QUARTERLY UB BILLING (Q1 2 Streamworks LLC QUARTERLY UB BILLING (Q1 2026)1,125.00 None
Total Department 9400 WATER 1,125.00
Total Fund 601 WATER 1,125.00
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-42030 QUARTERLY UB BILLING (Q1 2 Streamworks LLC QUARTERLY UB BILLING (Q1 2026)650.00 None
Total Department 9450 SEWER 650.00
Total Fund 602 SEWER 650.00
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-42030 QUARTERLY UB BILLING (Q1 2 Streamworks LLC QUARTERLY UB BILLING (Q1 2026)622.72 None
Total Department 9500 SURFACE WATER 622.72
Total Fund 603 STORMWATER 622.72
Total Vendor Streamworks LLC:2,397.72
Vendor: Tennant Company
Fund: 101 GENERAL FUND
Department: 2220 Fire
101-2220-44010 FIRE STATION FLOOR PADS Tennant Company FIRE STATION FLOOR PADS 744.00 None
Total Department 2220 Fire 744.00
Total Fund 101 GENERAL FUND 744.00
Total Vendor Tennant Company:744.00
Vendor: Tri State Bobcat
Fund: 101 GENERAL FUND
04/30/2026 03:08 PM Page:12/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Tri State Bobcat
Fund: 101 GENERAL FUND
Department: 3100 Public Works
101-3100-44040 MISC SUPPLIES/PARTS Tri State Bobcat MISC SUPPLIES/PARTS 41.66 None
Total Department 3100 Public Works 41.66
Department: 5200 Parks & Recreation
101-5200-44040 MISC SUPPLIES/PARTS Tri State Bobcat MISC SUPPLIES/PARTS 41.66 None
Total Department 5200 Parks & Recreation 41.66
Total Fund 101 GENERAL FUND 83.32
Fund: 603 STORMWATER
Department: 9500 SURFACE WATER
603-9500-44040 MISC SUPPLIES/PARTS Tri State Bobcat MISC SUPPLIES/PARTS 41.68 None
Total Department 9500 SURFACE WATER 41.68
Total Fund 603 STORMWATER 41.68
Total Vendor Tri State Bobcat:125.00
Vendor: USS Minnesota One MT LLC
Fund: 601 WATER
Department: 9400 WATER
601-9400-43810 US SOLAR SUNSCRPTN-MARCH S USS Minnesota One MT LLC USSOLR - MONTHLY - MAR STMT 1,276.75 None
Total Department 9400 WATER 1,276.75
Total Fund 601 WATER 1,276.75
Total Vendor USS Minnesota One MT LLC:1,276.75
Vendor: Washington County Prop Records/Taxpayer Svcs
Fund: 333 2023A GO BONDS
Department: 0000 General
333-0000-49999 24.029.21.12.0012 Washington County Prop Rec PASS-THRU ASSESSMENTS ON CITY PROP 1,035.53 None
333-0000-49999 12.029.21.42.0007 Washington County Prop Rec PASS-THRU ASSESSMENTS ON CITY PROP 857.50 None
333-0000-49999 12.029.21.13.0003 Washington County Prop Rec PASS-THRU ASSESSMENTS ON CITY PROP 1,257.66 None
333-0000-49999 24.029.21.21.0022 Washington County Prop Rec PASS-THRU ASSESSMENTS ON CITY PROP 1,035.53 None
Total Department 0000 General 4,186.22
Total Fund 333 2023A GO BONDS 4,186.22
Fund: 334 2024A GO BONDS
Department: 0000 General
334-0000-49999 06.029.20.33.0027 Washington County Prop Rec PASS-THRU ASSESSMENTS ON CITY PROP 1,486.80 None
Total Department 0000 General 1,486.80
Total Fund 334 2024A GO BONDS 1,486.80
Total Vendor Washington County Prop Records/Taxpayer Svcs:5,673.02
Vendor: White Bear Locksmith
Fund: 601 WATER
Department: 9400 WATER
601-9400-42210 LOCK REPAIR - SERVICE WATE White Bear Locksmith LOCK REPAIR - SERVICE WATER TOWER LOC 115.00 None
Total Department 9400 WATER 115.00
Total Fund 601 WATER 115.00
04/30/2026 03:08 PM Page:13/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: White Bear Locksmith
Total Vendor White Bear Locksmith:115.00
Vendor: WS & D Permit Service
Fund: 101 GENERAL FUND
Department: 2400 Building Inspection
101-2400-32210 PERMIT 2025-1357 REFUND-CA WS & D Permit Service PERMIT 2025-1357 REFUND-CANCELLED BY 250.00 None
Total Department 2400 Building Inspection 250.00
Total Fund 101 GENERAL FUND 250.00
Total Vendor WS & D Permit Service:250.00
Vendor: Xcel Energy
Fund: 101 GENERAL FUND
Department: 2500 Emergency Communications
101-2500-43810 ELECTRIC UTILITY - 51-4504 Xcel Energy 51-4504807-7 13.41 None
Total Department 2500 Emergency Communications 13.41
Department: 3100 Public Works
101-3100-43811 51-0012718950-5 - 179 KEAT Xcel Energy 51-0012718950-5 76.39 None
101-3100-43811 3014 JAMLEY AVE N - STREET Xcel Energy 51-4572945-7 30.07 None
101-3100-43811 51-0013811065-2 - 689 INWO Xcel Energy 51-0013811065-2 54.79 None
Total Department 3100 Public Works 161.25
Total Fund 101 GENERAL FUND 174.66
Fund: 601 WATER
Department: 9400 WATER
601-9400-43810 51-0013315481-4 - 4525 LIL Xcel Energy 51-0013315481-4 2,701.03 None
601-9400-43810 51-0014032224-4 - Wat Towe Xcel Energy 51-0014032224-4 469.51 None
601-9400-43810 51-0014032232-4 - 3418 LA Xcel Energy 51-0014032232-4 29.50 None
601-9400-43810 2576 INWOOD BOOSTER STATIO Xcel Energy 51-0011431737-7 1,659.67 None
Total Department 9400 WATER 4,859.71
Total Fund 601 WATER 4,859.71
Fund: 602 SEWER
Department: 9450 SEWER
602-9450-43810 10845 32ND ST LIFT STATION Xcel Energy 51-0013680215-5 206.86 None
602-9450-43810 9956 TAPESTRY RD LIFT STAT Xcel Energy 51-0014133900-7 137.52 None
Total Department 9450 SEWER 344.38
Total Fund 602 SEWER 344.38
Fund: 703 CITY CENTER OPERATIONS (ISF)
Department: 0000 General
703-0000-43810 ELEC UTIL 3880 LAVERNE AVE Xcel Energy 51-0013935424-9 3,330.50 None
Total Department 0000 General 3,330.50
Total Fund 703 CITY CENTER OPERATIONS (ISF)3,330.50
Total Vendor Xcel Energy:8,709.25
Vendor: Youth Service Bureau Inc
Fund: 101 GENERAL FUND
Department: 1110 Mayor & Council
101-1110-44300 2026 YSB SERVICES Youth Service Bureau Inc 2026 YSB SERVICES 5,775.00 None
04/30/2026 03:08 PM Page:14/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
Vendor: Youth Service Bureau Inc
Fund: 101 GENERAL FUND
Department: 1110 Mayor & Council
Total Department 1110 Mayor & Council 5,775.00
Total Fund 101 GENERAL FUND 5,775.00
Total Vendor Youth Service Bureau Inc:5,775.00
Vendor: YUXIN TONG
Fund: 601 WATER
Department: 0000 General
601-0000-11500 OVERPAYMENT YUXIN TONG UB refund for account: 01-00025281-01 153.24 None
Total Department 0000 General 153.24
Total Fund 601 WATER 153.24
Total Vendor YUXIN TONG:153.24
04/30/2026 03:08 PM Page:15/16
INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO
GL Number
Invoice
Line Desc Vendor Name
Invoice
Description Amount
Check
Number
--- TOTALS BY FUND ---
101 GENERAL FUND 68,611.17
209 TREE FUND 348.75
333 2023A GO BONDS 4,186.22
334 2024A GO BONDS 1,486.80
403 CITY CENTER RESERVE 560.98
407 FIRE EQUIPMENT & PROJECT 4,053.25
410 VEHICLE REPLACEMENT 6,305.80
451 2026 STREET & UTILITY IMPROVEMENTS 460.00
601 WATER 28,805.40
602 SEWER 12,222.54
603 STORMWATER 1,747.99
611 WATER - CAPITAL 1,894.67
703 CITY CENTER OPERATIONS (ISF)7,129.97
803 ESCROW FUND 1,630.00
Total For All Funds:139,443.54
04/30/2026 03:08 PM Page:16/16
STAFF REPORT
DATE:5/05/2026
CONSENT
TO: CITY COUNCIL
FROM: Public Works Director – Pete Tholen
AGENDA ITEM: Stormwater Appeal
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City has a surface water management fee to maintain ditches, culverts, ponds, storm sewer, capital
improvements, equipment, planning, inventories, weed control and surface water quality improvements in
the city for all residents.
ISSUE BEFORE COUNCIL:
Should the Council approve a reduction in the stormwater fee for the applicant at 4180 Irvin Circle N.?
PROPOSAL DETAILS/ANALYSIS:
Applicant has submitted a surface water fee appeal on the attached PDF. The applicant’s property has no
stormwater improvement on the parcel that contributes to the management of the surface water system in
the city. Staff are not recommending any reduction in the surface water fee. This fee also supports the
activities which all property owners utilize regardless of water retention capacity.
FISCAL IMPACT:
None
OPTIONS:
Approve no reduction of surface water fee.
Approve a decrease of surface water fee of X %
RECOMMENDATION:
“Motion to not approve any reduction in surface water fee for 4180 Irvin Circle N.
ATTACHMENTS:
Appeal letter
Storm water ordinance
PID/Utility Acct Investigation Details
2026 Stormwater Fee Appeal Review Details
PID 09.029.21.43.0026 – Recommended Denial, the surface water from this parcel is not
retained on this site.
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CHAPTER 53: STORM WATER MANAGEMENT UTILITY
Section
53.01 General operation
53.02 Surface water management utility equations
53.03 Surface water management fee
53.04 Credits
53.05 Exemptions
53.06 Statement of surface water management charges
53.07 Appeal of fee
53.08 Delinquent payments
53.09 Annual certification of delinquent accounts
§ 53.01 GENERAL OPERATION.
(A) The municipal surface water system shall be operated as a public utility (hereinafter called the surface
water management utility), pursuant to M.S. § 444.075, as it may be amended from time to time, from which
revenues will be derived subject to the provisions of this chapter and Minnesota Statutes.
(B) In general, revenue from the surface water utility shall be used for preparation of a Surface Water
Management Plan, maintenance of existing ditches, culverts, pond, and storm sewers, capital improvement in
developed areas, equipment, planning, inventories, and water quality improvements, including weed control.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.02 SURFACE WATER MANAGEMENT UTILITY EQUATIONS.
The utility charge (UC) shall be reviewed and determined annually by the City Council. The utility equation
for various land uses to determine the surface water management fees are assigned as follows.
Property Class Code Current Land Use
Utility Factor
(multiplied by the utility charge
(UC)
151-208,402 Residential 1.0 * UC per Lot
101-111, 401 Agricultural 3.0 * UC ÷ 40 * Total Acres
210 Manufactured Home Park 0.52 * UC per Acre
230, 231, 233-241 Commercial/Industrial 3.08 * UC per Acre
250-252 Vacant Land 0.15 * UC per Acre
232 Golf/Park 0.35 * UC per Acre
900-999 School/Church 1.12 * UC per Acre
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-Conditional Use Permit Site Specific
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.03 SURFACE WATER MANAGEMENT FEE.
Surface water management fees shall be established for a period of time as set by City Council resolution.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.04 CREDITS.
Surface water management fee adjustment credits.
(A) The City Council, upon report and recommendation of the City Administrator, Finance Director and
Public Works Director, shall apply a credit to a property owner ’s surface water management fee provided the
property owner has contributed to the management of surface water through intentional acts of retaining or re-
using surface water to have a minimal impact on the municipal surface water management system or surface
waters of the State of Minnesota. The Council may apply a 25% to 75% credit based on the property owner ’s
employment of surface water retention practices in accordance with § 150.277. These practices include the
installation of:
(1) Rain barrel;
(2) Rain garden;
(3) Retention pond;
(4) Swales, ditches or man-made watercourses;
(5) Riparian area plantings;
(6) Other practices that may be deemed as intentional detention of surface water run-off.
(B) The City Council, may grant a one-time or ongoing credit based the effectiveness of the surface water
retention as it relates to the management of the municipal surface water management system as a whole. For
practices, such as rain gardens constructed in the adjacent right-of-way, the City Council may grant an ongoing
credit in exchange for the adjacent property owner’s participation in the maintenance of the surface water
retention device. This credit will not exceed 50% of the annual surface water management fee.
(C) The City Council, upon the report and recommendation of the City Administrator and Finance Director,
may apply a financial hardship credit of no greater than 75% based on a review of the property owner ’s ability to
pay.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011; Am. Ord. 12-057, passed 5-15-2012)
§ 53.05 EXEMPTIONS.
The following land uses are exempt from the surface water management fee:
(A) Public right-of-way;
(B) Parks;
(C) Lakes; and
(D) Railroad property.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
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§ 53.06 STATEMENT OF SURFACE WATER MANAGEMENT CHARGES.
Statements for the preceding yearly surface water management service shall be mailed to each customer on or
before March 5.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.07 APPEAL OF FEE.
(A) If a property owner or person responsible for paying the surface water management fee believes that a
particular assigned fee is incorrect, the person may request that the fee be recomputed.
(B) Appeals will be heard once a year, in a manner determined by the Council in accordance with the
schedule established for credit applications, in established city policy.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.08 DELINQUENT PAYMENTS.
A penalty equal to $5 or 10% of the amount due, whichever is greater, shall be added to accounts not paid in
full on or before May 1.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.09 ANNUAL CERTIFICATION OF DELINQUENT ACCOUNTS.
(A) Each year the city staff shall prepare a list of delinquent surface water management service charge
accounts, including accrued penalties thereon, in the form of an assessment roll.
(B) On or before October 1 of each year, the City Council shall review the delinquent surface water
management service charge assessment roll and adopt an appropriate resolution directing that the assessment roll
be certified to the County Auditor as a lien against the premises served and directing that the County Auditor
collect the assessment as part of the ensuing year’s tax levy.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
STAFF REPORT
DATE:5/05/2026
CONSENT
TO: CITY COUNCIL
FROM: Public Works Director – Pete Tholen
AGENDA ITEM: Stormwater Appeal
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City has a surface water management fee to maintain ditches, culverts, ponds, storm sewer, capital
improvements, equipment, planning, inventories, weed control and surface water quality improvements in
the city for all residents.
ISSUE BEFORE COUNCIL:
Should the Council approve a reduction in the stormwater fee for the applicant at 11243 30th St.?
PROPOSAL DETAILS/ANALYSIS:
Applicant has submitted a surface water fee appeal on the attached PDF. The applicant’s property does
have stormwater improvements on the parcel that contributes to the management of the surface water
system in the city. Staff is recommending a reduction in the surface water fee. This fee also supports the
activities which all property owners utilize regardless of water retention capacity.
FISCAL IMPACT:
None
OPTIONS:
Approve no reduction of surface water fee.
Approve a decrease of surface water fee of 75 %
Approve a decrease of surface water fee of X %
RECOMMENDATION:
“Motion to approve a reduction in surface water fee for 11243 30th St. 50 %.
ATTACHMENTS:
Appeal letter
Storm water ordinance
PID/Utility Acct Investigation Details
2026 Stormwater Fee Appeal Review Details
PID 24.029.21.22.0032 - Recommend 75% credit, the surface water from this parcel is
conveyed through drain tile and swales to a man-made retention pond on site. This
property also takes water from neighboring properties to the North which drains to this
parcel’s retention pond.
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CHAPTER 53: STORM WATER MANAGEMENT UTILITY
Section
53.01 General operation
53.02 Surface water management utility equations
53.03 Surface water management fee
53.04 Credits
53.05 Exemptions
53.06 Statement of surface water management charges
53.07 Appeal of fee
53.08 Delinquent payments
53.09 Annual certification of delinquent accounts
§ 53.01 GENERAL OPERATION.
(A) The municipal surface water system shall be operated as a public utility (hereinafter called the surface
water management utility), pursuant to M.S. § 444.075, as it may be amended from time to time, from which
revenues will be derived subject to the provisions of this chapter and Minnesota Statutes.
(B) In general, revenue from the surface water utility shall be used for preparation of a Surface Water
Management Plan, maintenance of existing ditches, culverts, pond, and storm sewers, capital improvement in
developed areas, equipment, planning, inventories, and water quality improvements, including weed control.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.02 SURFACE WATER MANAGEMENT UTILITY EQUATIONS.
The utility charge (UC) shall be reviewed and determined annually by the City Council. The utility equation
for various land uses to determine the surface water management fees are assigned as follows.
Property Class Code Current Land Use
Utility Factor
(multiplied by the utility charge
(UC)
151-208,402 Residential 1.0 * UC per Lot
101-111, 401 Agricultural 3.0 * UC ÷ 40 * Total Acres
210 Manufactured Home Park 0.52 * UC per Acre
230, 231, 233-241 Commercial/Industrial 3.08 * UC per Acre
250-252 Vacant Land 0.15 * UC per Acre
232 Golf/Park 0.35 * UC per Acre
900-999 School/Church 1.12 * UC per Acre
3/8/2021 https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/
https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/2/3
-Conditional Use Permit Site Specific
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.03 SURFACE WATER MANAGEMENT FEE.
Surface water management fees shall be established for a period of time as set by City Council resolution.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.04 CREDITS.
Surface water management fee adjustment credits.
(A) The City Council, upon report and recommendation of the City Administrator, Finance Director and
Public Works Director, shall apply a credit to a property owner ’s surface water management fee provided the
property owner has contributed to the management of surface water through intentional acts of retaining or re-
using surface water to have a minimal impact on the municipal surface water management system or surface
waters of the State of Minnesota. The Council may apply a 25% to 75% credit based on the property owner ’s
employment of surface water retention practices in accordance with § 150.277. These practices include the
installation of:
(1) Rain barrel;
(2) Rain garden;
(3) Retention pond;
(4) Swales, ditches or man-made watercourses;
(5) Riparian area plantings;
(6) Other practices that may be deemed as intentional detention of surface water run-off.
(B) The City Council, may grant a one-time or ongoing credit based the effectiveness of the surface water
retention as it relates to the management of the municipal surface water management system as a whole. For
practices, such as rain gardens constructed in the adjacent right-of-way, the City Council may grant an ongoing
credit in exchange for the adjacent property owner’s participation in the maintenance of the surface water
retention device. This credit will not exceed 50% of the annual surface water management fee.
(C) The City Council, upon the report and recommendation of the City Administrator and Finance Director,
may apply a financial hardship credit of no greater than 75% based on a review of the property owner ’s ability to
pay.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011; Am. Ord. 12-057, passed 5-15-2012)
§ 53.05 EXEMPTIONS.
The following land uses are exempt from the surface water management fee:
(A) Public right-of-way;
(B) Parks;
(C) Lakes; and
(D) Railroad property.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
3/8/2021 https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/
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§ 53.06 STATEMENT OF SURFACE WATER MANAGEMENT CHARGES.
Statements for the preceding yearly surface water management service shall be mailed to each customer on or
before March 5.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.07 APPEAL OF FEE.
(A) If a property owner or person responsible for paying the surface water management fee believes that a
particular assigned fee is incorrect, the person may request that the fee be recomputed.
(B) Appeals will be heard once a year, in a manner determined by the Council in accordance with the
schedule established for credit applications, in established city policy.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.08 DELINQUENT PAYMENTS.
A penalty equal to $5 or 10% of the amount due, whichever is greater, shall be added to accounts not paid in
full on or before May 1.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.09 ANNUAL CERTIFICATION OF DELINQUENT ACCOUNTS.
(A) Each year the city staff shall prepare a list of delinquent surface water management service charge
accounts, including accrued penalties thereon, in the form of an assessment roll.
(B) On or before October 1 of each year, the City Council shall review the delinquent surface water
management service charge assessment roll and adopt an appropriate resolution directing that the assessment roll
be certified to the County Auditor as a lien against the premises served and directing that the County Auditor
collect the assessment as part of the ensuing year’s tax levy.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
STAFF REPORT
DATE:5/05/2026
CONSENT
TO: CITY COUNCIL
FROM: Interim Public Works Director – Adam Swanepoel
AGENDA ITEM: Stormwater Appeal
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The City has a surface water management fee to maintain ditches, culverts, ponds, storm sewer, capital
improvements, equipment, planning, inventories, weed control and surface water quality improvements in
the city for all residents.
ISSUE BEFORE COUNCIL:
Should the Council approve a reduction in the stormwater fee for the applicant at 11018 Upper 33rd St. N?
PROPOSAL DETAILS/ANALYSIS:
Applicant has submitted a surface water fee appeal on the attached PDF. The applicant’s property has no
stormwater improvement on the parcel that contributes to the management of the surface water system in
the city. Staff are not recommending any reduction in the surface water fee. This fee also supports the
activities which all property owners utilize regardless of water retention capacity.
FISCAL IMPACT:
None
OPTIONS:
Approve no reduction of surface water fee.
Approve a decrease of surface water fee of X %
RECOMMENDATION:
“Motion to not approve any reduction in surface water fee for 11018 Upper 33rd St. N.
ATTACHMENTS:
Appeal letter
Storm water ordinance
PID/Utility Acct Investigation Details
13.029.21.32.0090
2026 Stormwater Fee Appeal Review Details
PID 13.029.21.32.0090 - Recommended Denial, the surface water from this parcel is not
retained on this site.
3/8/2021 https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/
https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/1/3
CHAPTER 53: STORM WATER MANAGEMENT UTILITY
Section
53.01 General operation
53.02 Surface water management utility equations
53.03 Surface water management fee
53.04 Credits
53.05 Exemptions
53.06 Statement of surface water management charges
53.07 Appeal of fee
53.08 Delinquent payments
53.09 Annual certification of delinquent accounts
§ 53.01 GENERAL OPERATION.
(A) The municipal surface water system shall be operated as a public utility (hereinafter called the surface
water management utility), pursuant to M.S. § 444.075, as it may be amended from time to time, from which
revenues will be derived subject to the provisions of this chapter and Minnesota Statutes.
(B) In general, revenue from the surface water utility shall be used for preparation of a Surface Water
Management Plan, maintenance of existing ditches, culverts, pond, and storm sewers, capital improvement in
developed areas, equipment, planning, inventories, and water quality improvements, including weed control.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.02 SURFACE WATER MANAGEMENT UTILITY EQUATIONS.
The utility charge (UC) shall be reviewed and determined annually by the City Council. The utility equation
for various land uses to determine the surface water management fees are assigned as follows.
Property Class Code Current Land Use
Utility Factor
(multiplied by the utility charge
(UC)
151-208,402 Residential 1.0 * UC per Lot
101-111, 401 Agricultural 3.0 * UC ÷ 40 * Total Acres
210 Manufactured Home Park 0.52 * UC per Acre
230, 231, 233-241 Commercial/Industrial 3.08 * UC per Acre
250-252 Vacant Land 0.15 * UC per Acre
232 Golf/Park 0.35 * UC per Acre
900-999 School/Church 1.12 * UC per Acre
3/8/2021 https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/
https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/2/3
-Conditional Use Permit Site Specific
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.03 SURFACE WATER MANAGEMENT FEE.
Surface water management fees shall be established for a period of time as set by City Council resolution.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.04 CREDITS.
Surface water management fee adjustment credits.
(A) The City Council, upon report and recommendation of the City Administrator, Finance Director and
Public Works Director, shall apply a credit to a property owner ’s surface water management fee provided the
property owner has contributed to the management of surface water through intentional acts of retaining or re-
using surface water to have a minimal impact on the municipal surface water management system or surface
waters of the State of Minnesota. The Council may apply a 25% to 75% credit based on the property owner ’s
employment of surface water retention practices in accordance with § 150.277. These practices include the
installation of:
(1) Rain barrel;
(2) Rain garden;
(3) Retention pond;
(4) Swales, ditches or man-made watercourses;
(5) Riparian area plantings;
(6) Other practices that may be deemed as intentional detention of surface water run-off.
(B) The City Council, may grant a one-time or ongoing credit based the effectiveness of the surface water
retention as it relates to the management of the municipal surface water management system as a whole. For
practices, such as rain gardens constructed in the adjacent right-of-way, the City Council may grant an ongoing
credit in exchange for the adjacent property owner’s participation in the maintenance of the surface water
retention device. This credit will not exceed 50% of the annual surface water management fee.
(C) The City Council, upon the report and recommendation of the City Administrator and Finance Director,
may apply a financial hardship credit of no greater than 75% based on a review of the property owner ’s ability to
pay.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011; Am. Ord. 12-057, passed 5-15-2012)
§ 53.05 EXEMPTIONS.
The following land uses are exempt from the surface water management fee:
(A) Public right-of-way;
(B) Parks;
(C) Lakes; and
(D) Railroad property.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
3/8/2021 https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/
https://export.amlegal.com/api/export-requests/f02524fc-6545-4335-a0f0-c819da3ac6db/download/3/3
§ 53.06 STATEMENT OF SURFACE WATER MANAGEMENT CHARGES.
Statements for the preceding yearly surface water management service shall be mailed to each customer on or
before March 5.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.07 APPEAL OF FEE.
(A) If a property owner or person responsible for paying the surface water management fee believes that a
particular assigned fee is incorrect, the person may request that the fee be recomputed.
(B) Appeals will be heard once a year, in a manner determined by the Council in accordance with the
schedule established for credit applications, in established city policy.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.08 DELINQUENT PAYMENTS.
A penalty equal to $5 or 10% of the amount due, whichever is greater, shall be added to accounts not paid in
full on or before May 1.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
§ 53.09 ANNUAL CERTIFICATION OF DELINQUENT ACCOUNTS.
(A) Each year the city staff shall prepare a list of delinquent surface water management service charge
accounts, including accrued penalties thereon, in the form of an assessment roll.
(B) On or before October 1 of each year, the City Council shall review the delinquent surface water
management service charge assessment roll and adopt an appropriate resolution directing that the assessment roll
be certified to the County Auditor as a lien against the premises served and directing that the County Auditor
collect the assessment as part of the ensuing year’s tax levy.
(Ord. 97-122, passed 7-15-2003; Am. Ord. 08-041, passed 4-5-2011)
STAFF REPORT
DATE: May 5, 2026
CONSENT
TO: Mayor and Councilmembers
FROM: Dustin Kalis, Fire Chief
AGENDA ITEM: Donation to the Fire Department from Snowell Raleigh
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community
☒ Responsive, transparent, adaptive governance
☐Managed Growth
☐ Efficient, reliable, innovative services
☒ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND:
State statute requires that cities accept donations via resolution.
ISSUE BEFORE COUNCIL:
Should Council accept the donation of $40.00?
PROPOSAL DETAILS/ANALYSIS:
Snowell Raleigh presented the City with a donation of $40.00 for the Lake Elmo Fire Department in memorial to
Bob Novak. Included in your packet for acceptance as part of the Consent Agenda is a resolution for the Council
to officially accept the donation.
FISCAL IMPACT:
There is no impact to the 2026 budget as these funds were not anticipated.
OPTIONS:
1)Approve Resolution
2)Amend and then Approve Resolution
3)Do not accept the donation
RECOMMENDATION: (if pulled from Consent)
Motion to approve Resolution 2026-023
ATTACHMENTS:
•Resolution 2026-023
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-023
A RESOLUTION ACCEPTING DONATED FUNDS FROM
SNOWELL RALEIGH
WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City
be accepted by resolution of the City Council; and
WHEREAS, Snowell Raleigh had proposed contributing $40.00 to the Lake Elmo
Fire Department as a memorial to Bob Novak; and
WHEREAS, the City Council of the City of Lake Elmo agrees that said
contribution would be of benefit to the citizens of Lake Elmo; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of
$40.00 from Snowell Raleigh on behalf of the citizens of Lake Elmo.
APPROVED by the Lake Elmo City Council on this 5th day of May, 2026.
By: __________________________
Charles Cadenhead
Mayor
ATTEST:
________________________________
City Clerk
STAFF REPORT
DATE: May 5, 2026
CONSENT
TO: Mayor and Councilmembers
FROM: Chad Isakson, Assistant City Engineer
AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the Elmo’s Pup Park
Parking Lot Improvements
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☐ Managed Growth
☐ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND: The City Council authorized the preparation of plans and specifications for the Elmo’s Pup
Park Parking Lot Improvements on April 7, 2026.
ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order the
Advertisement for Bids for Elmo’s Pup Park Parking Lot Improvements?
PROPOSAL DETAILS/ANALYSIS: Plans and specifications have been completed for the Elmo’s Pup Park Parking
Lot Improvements project and are ready to be advertised for contractor bids. A bid date has been scheduled
for June 2, 2026, with the intent of recommending a contract award at the June 16, 2026 City Council meeting.
The existing parking lot is comprised of failed pavement or gravel with standing water in areas. The proposed
improvements include reclaiming the existing pavement, shaping and grading the gravel surface, and repaving
the parking lot and a trail segment. An exhibit is included in the appendix for reference. No striping or signage
is included in the design scope.
FISCAL IMPACT: None. Approval of this item does not commit the city to any additional contractual
commitments outside of engineering fees previously authorized for design and bidding services ($20,000).
Once bids are received, Staff will present the total project costs as compared to the Capital Improvement Plan
budget with a recommendation on how to proceed.
OPTIONS:
Approve the Plans and Specifications and Order the Advertisement for Bids.
Table the item and provide direction to Staff on next steps related to this project.
Do not move forward with this project.
RECOMMENDATION: (if pulled from Consent): Motion to approve Resolution No. 2026-028 Approving the
Plans and Specifications, and Ordering the Advertisement for Bids for the Elmo’s Pup Park Parking Lot
Improvements.
ATTACHMENTS:
1.Resolution Approving Plans and Specifications and Ordering Advertisement for Bids.
2.Location Map.
3.Project Schedule.
4.Advertisement for Bids.
Project Plans and Specifications (available for review at City Hall).
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-028
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE ELMO’S PUP
PARK PARKING LOT IMPROVEMENTS
WHEREAS, the City Engineer, together with Bolton and Menk, Inc., has prepared plans
and specifications for the Elmo’s Pup Park Parking Lot Improvements and has presented such
plans and specifications to the Council for approval,
NOW, THEREFORE, BE IT RESOLVED,
1.Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made
a part hereof, are hereby approved.
2.The City Clerk shall prepare and cause to be inserted in the official paper and posted online
with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon
the making of such improvements under such approved plans and specifications. The
advertisement shall be published for at least 21 days, shall specify the work to be done,
and shall state that sealed bids provided by following required electronic bidding
procedures outlined by QuestCDN prior to the specified bid date and time and accompanied
by a bid bond or cashier’s check made payable to the City of Lake Elmo in an amount not
less than 5% of the amount of such bid will be considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MAY 2026.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
City Clerk
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8989895989358909
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LAKE ELMO
Lake Elmo GIS
Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c)
OpenStreetMap contributors, and the GIS User Community,
Microsoft, Vantor
City Limits
Parcels
3/31/2026, 3:57:01 PM
0 180 36090 ft
0 50 10025 m
1:2,050
00 11 13 - ADVERTISEMENT FOR BIDS
ELMO’S PUP PARK PARKING LOT IMPROVEMENTS
PROJECT NO. 143425
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 10:00 AM CDST,on Tuesday,June 2,
2026,via QuestCDN for furnishing all work and materials for the construction,complete in place,of the Elmo’s Pup Park
Parking Lot Improvements project, consisting of the major work items in the following approximate quantities:
Base Bid:
3,770 SY Reclaim Existing Bituminous and Base Material
1,090 TN Bituminous Pavement
5,730 SY Subgrade Preparation of Gravel Surface (P)
100 SY Subgrade Correction (EV)
52 LF Sediment Control Logs
119 CY Common Excavation (EV) (P)
Alternate Bid:
80 TN Bituminous Pavement
461 SY Subgrade Preparation of Reclaimed Surface (P)
46 LF Sediment Control Logs
This project is subject to Responsible Contractor Certification.
The bid opening will be conducted via Microsoft TEAMS Meeting,at which time the bids will be publicly opened and read
aloud:
Elmo’s Pup Park Parking Lot Improvements Bid Opening
Tuesday, June 2, 2026 at 10:00 AM (CDST)
http://tiny.cc/ElmoPupParkParkingLotImp
Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data rates may
apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the Proposal
Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by Bolton & Menk, Inc.,
www.bolton-menk.com, which are on file for inspection in the office of the City Clerk and City Engineer. For this project, the
City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form,download the project document and click the bidding button at the top of the
advertisement.
Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted.Bids will only be accepted
from Contractors who purchase Bidding Documents as specified above.
Complete digital Proposal Forms,Plans,and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com.Digital plan documents may be downloaded for a non-refundable fee of $50.00 by inputting Quest
Project No.10183127 on the website’s Project search page.Please contact QuestCDN at (952)233-1632 or
info@QuestCDN.com for assistance in free membership registration,downloading,and working with this digital project
information.
No bid will be considered unless submitted online prior to the time noted above for the closing of the bids,and accompanied
by a bid bond in an amount not less than five percent (5%)of the total bid as a guarantee that the bidder,if successful,will
enter into a contract with the City to perform the work described in the proposal.This deposit will be subject to forfeiture as
provided by law.The deposits for the three lowest bidders will be retained by the City until the contract has been awarded
and executed but not longer than sixty (60)days.No bid may be withdrawn for a period of sixty (60)days following the bid
opening.
The City reserves the right to reject any or all bids,to waive informalities or to award the contract to the lowest responsible
bidder,in the best interest of the City.For Bids exceeding $50,000,the Bidder shall submit to the City a signed statement
under oath by an owner or officer verifying compliance with each of the minimum criteria in Minnesota Statutes,section
16C.285, subdivision 3 on the Responsible Contractor Verification Form included with the Bid Proposal.
Dated: May 5, 2026
City Clerk
City of Lake Elmo
PUBLISHED:QuestCDN.com: May 8, 2026
Stillwater Gazette: May 8, 2026
****END OF SECTION****
STAFF REPORT
DATE: 5/5/2026
Regular Agenda
TO: Mayor and Councilmembers
FROM: Nicole Miller, City Administrator
PRESENTATION BY: Alec Vice, Director of Account Management, Polco
REVIEWED BY: Jason Stopa, Community Development Director & Ashley Monterusso, City Planner
AGENDA ITEM: Polco Contract for Community Engagement Subscription
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community
☒ Responsive, transparent, adaptive governance
☐ Managed Growth
☒ Efficient, reliable, innovative services
☒ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND:
In the past the City Council has expressed interest in gathering community feedback via a statically
sound survey. This discussion occurred during conversations regarding the 76 acre park location.
National Community Survey (NCS) by Polco is a tool that the community can use to gather information
from their community on the 10 facets of livability along with creating custom questions. The module
includes comparisons to our National Benchmarks, and demographic and geographic comparisons
Polco uses a scientific methodology to ensure a statistically sound survey. By selecting their software
as a tool for staff, the City will also have access to the larger Polco platform which includes the option to
create additional surveys for other projects that staff is working toward (76 acre park, developing the
City 180 acres, etc.). Moving forward with Polco will allow staff to market this to our community as the
City’s survey tool which creates consistency and helps mitigate confusion. Users can also create
accounts and become notified when surveys go live.
ISSUE BEFORE COUNCIL:
Does the City Council approve of the proposal from Polco?
PROPOSAL DETAILS/ANALYSIS:
In response to City Council’s request for statistically significant community engagement tools,Staff
solicited quotes for such services/tools.Quotes and scopes of work were received from Polco and Morris-
Leatherman.
Polco Morris-Leatherman
Survey sample size 3,000 households 400 households
Number of surveys 1 benchmark survey +All Polco
Engage features are available
1 benchmark survey
during your subscription term
(36 months)
National benchmarks
comparisons
Yes No
Number of questions 30-50 +additional surveys and
questions for 36 month term
50 + more for additional cost
Survey Type Online based Phone based
Statistically significant results Yes Yes
Subscription model Subscription based with City
access to Polco tools and ability
to create additional surveys
No, one time
Cost $24,200 $20,000
FISCAL IMPACT:
$24,200 – see attachments
RECOMMENDATION:
Staff recommends approving the scope of service from Polco. Staff recommends the following
motion:
“Motion to approve the received quote and scope of service from Polco.”
ATTACHMENTS:
Polco Scope of Services/Proposal
Polco Quote
Morris-Leatherman Proposal
Polco Presentation
2026-2029 Engage + Assess(NCS) Proposal | Lake Elmo, MN
Scope of Services Options:
Polco Engage + Assess - The National Community Survey®
The Assess Module(Formerly Performance) includes 1 benchmark survey per contract period. Your online report will
include comparisons to our National Benchmarks, and demographic and geographic comparisons (if response is
sufficient by subgroup). Our customer success team will guide your benchmark survey process to ensure smooth
implementation.
A representative sample of residents (or other appropriate stakeholders) will be invited to complete the survey to
ensure statistically significant response and results. We will use statistically appropriate methodologies to garner
community-wide representativeness with approximately a 6% margin of error (4-6% is typical and meets best
practices for performance measurement, about 250-450 responses) per local jurisdiction. The invitations will contain
an introduction outlining the importance of the survey and instructions for completing it. To supplement this effort, the
client will be asked to participate in outreach efforts with guidance on best practices from Polco. Responses will be
statistically weighted to ensure the best representation of your community (or stakeholder group, if applicable)
● 3,000 Household Sample Size
$17,000
Optional Add Ons:
Expanded Outreach - 1k Additional Households
Two mailed components per household utilizing either. One initial postcard invitation and one full paper survey packet
mailed to every household in the sample or a second postcard invitation.
$3,000
Half Page of Custom Questions(NCS)
We recognize that while you are making this larger effort to get input from your residents you may want to add a few
custom items.
$2,800
Full Page of Custom Questions(NCS)
We recognize that while you are making this larger effort to get input from your residents you may want to add a few
custom items.
$4,600
Custom Benchmark Comparisons
In addition to the national benchmarks (included with The NCS Online reporting), Custom Benchmarks can be
purchased to compare your results to custom cohorts such as communities within a state or region, with similar
population sizes, with similar median household incomes, or a combination of these.
$1,500
Remote Presentation of Results
A senior Polco staff member will make one presentation of survey results to staff, Council, Boards, or other
appropriate groups. This will be conducted on Zoom or another appropriate technology (that is feasible for both
parties and suits the purpose). For this presentation, we use Microsoft® PowerPoint or Google Slides as a visual aid
and a copy of the slideshow is shared with your staff for internal use.
$2,600
Next Steps Workshop(In-Person or Remote)
A senior Polco staff member will make one presentation of survey results to staff, Council, Boards, or other
appropriate groups. This will be conducted on Zoom or another appropriate technology (that is feasible for both
parties and suits the purpose). For this presentation, we use Microsoft® PowerPoint or Google Slides as a visual aid
and a copy of the slideshow is shared with your staff for internal use.
$4,500
Open Ended Question
Includes one open-ended question added to the survey. Up to 1,000 responses will be categorized and
reported on a separate tab in your online report, accompanied by a complete list of verbatim responses.
We can provide verbatim responses to open ended questions at no additional cost. This cost is for coding
responses for further analysis.
$2,400
Additional Language Translation
Survey invitations will include an in-language paragraph, giving instructions on how to complete the
survey online in the selected language. The fee is for one additional language. If you have more than
three non-English languages, there will be additional charges for outreach.
$2,200
Total:
Expiration:
This quote is valid through May 30, 2026.
Contact:
Alec Vice, Director of Account Management
avice@polco.us
608.469.4467
Polco Order Form
This Order Form (the “ Order Form ”) is entered into and made effective as of __________________
(“Effective Date”) by and between Policy Confluence, Inc., a Delaware corporation (“ Polco” or “ Company”),
and the City of Lake Elmo, MN (“ Customer ” “you” or “your”, and collectively with Polco the “Parties”) and
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Customer Information Polco
Entity Name: City of Lake Elmo, MN Entity Name: Policy Confluence, Inc.
Address: 3880 Laverne Avenue N.
Lake Elmo, MN 55042
Address: 1241 John Q. Hammons Dr,
Suite 203
Madison, WI 53717
Contact: Nicole Miller Contact: Alec Vice
Phone: 651.747.3905 Phone: 608.469.4467
Email: NMiller@lakeelmo.gov Email: avice@polco.us
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All Polco Engage features are available to you
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City of Lake Elmo, MN POLCO
_______________________________________
Signature Date
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Printed Name / Title
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The Morris Leatherman Company
3128 Dean Court
Minneapolis, Minnesota 55416
April 27, 2026
Ms. Ashley Monterusso
City of Lake Elmo
3880 Laverne Avenue N
Lake Elmo, Minnesota 55042
Dear Ashley:
The Morris Leatherman Company is pleased to present this survey research proposal to you for
the City of Lake Elmo. This prospectus is organized in three parts: a potential design; project
schedule; and, estimated project costs. As you will see, I am certain that we can provide the City
of Lake Elmo with the information it seeks in both a cost-effective and timely manner.
DESIGN OF THE RESEARCH:
The Morris Leatherman Company proposes to conduct a telephone survey of 400 randomly
selected households in the City of Lake Elmo. A sample of 400 residents would provide results
projectable to the entire city adult population within ± 5.0 percent in 95 out of 100 cases. The
sample is also of sufficient size to permit the city to be divided into a maximum of four
categories for more detailed analysis, such as age, mobility, home ownership, location of
residence, presence of children, and other demographic characteristics.
To insure the integrity of the sample, the Morris Leatherman Company places the most exacting
sampling standards in the industry on our procedures. MLC uses a mix of random digit dial
landline and cell phone numbers. Before an alternate household is substituted for a designated
target, at least ten tries are made to contact the initial households during a five-day period. The
telephone calls take place during various times on weekday evenings and during the weekend.
Our interviewers are also instructed to seek convenient appointments with interviewees, cutting
our non-contact rate to less than five percent on average. An unbiased selection process is also
used to identify the adult member of the household to be interviewed. To validate the completed
sample, the latest United States Census updated population characteristics are utilized as a
standard of comparison.
The questionnaire would be administered by company trained and supervised personnel. The
computer analysis will be obtained from our in-house C-MENTOR and SPSS statistical analysis
City of Lake Elmo
Residential Survey Research Proposal
April 2026
systems, insuring both access to the most current analysis programs and confidentiality of the
data set.
The City of Lake Elmo will be presented with bound copies of the final report highlighting all
the major findings of the study. The Morris Leatherman Company will also speak to any major
differences from and similarities with the past studies of the community, when applicable, in
addition to other communities. A volume of all computer-generated cross tabulations and other
multivariate statistical techniques will also be included.
PROJECT SCHEDULE:
1. Planning with City Council Members, City Staff, and/or relevant individuals to establish the
topics to be covered in the survey. Based on these topic concepts, the Morris Leatherman
Company would word specific, neutral questions. This activity can be completed by a meeting,
telephone and/or e-mail, depending on client wishes, within two weeks of the initiation of the
contract.
2. Structuring of questions and final approval of the survey instrument. These activities are
usually completed within three weeks of the discussion of topics to be covered in the survey.
3. Final determination of the field dates for interviewing.
4. Pre-testing and, if needed, approval of resulting revisions. This activity is usually completed
by the second day of fieldwork.
5. Completion of all fieldwork within a two-to-three week period.
6. Computer analysis and preparation of written report. All analytical tests and commentary will
be available within six weeks after completion of the fieldwork.
7. Delivery of the final written report to the City of Lake Elmo, including presentation graphics.
Afterwards, telephone consultation, as the need arises, will be provided about the study’s
findings and implications.
PROJECT COSTS:
The cost of a survey is driven by two factors: sample size and questionnaire length. The cost to
conduct a 50 question survey would be $20,000.00. Each additional question would be $200.00.
The typical city survey is between 100 and 160 questions and typically costs between $26,000
and $34,000.
As company policy, the Morris Leatherman Company requires one-half of the cost prior to the
commencement of fieldwork; the remainder is due upon delivery of the final written report.
Unless otherwise arranged, the Morris Leatherman Company invoices clients for the initial
City of Lake Elmo
Residential Survey Research Proposal
April 2026
payment at the time of the initiation of the contract; the remainder is due at the time of the
receipt of the final written report.
If you require any further information from us, feel free to contact me. We look forward to the
opportunity to work with the City of Lake Elmo.
Sincerely,
Peter Leatherman
Peter Leatherman
Managing Partner
●Presentation prepared for
The City of Lake Elmo, MN
Local Governments Around
The Country Trust Polco
Along with 500+ other communitiesExclusive partners of:
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●Internal Systems Data (general ledger)
●Public Record Data
●Constituent Data (Scientific surveys, quality vs
importance)
●Baselines
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●Priority-Based Budgeting Partners
●Budget Engagement: Simulations and Prioritize
tools
●Internal Stakeholder, External Stakeholder
Alignment
●Performance Dashboards
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●AI Data Analyst
●Personalized Taxpayer Receipts
●State of the City Reports
●CRM - Text / Push Notifications
Engagement
Performance
Management
2
1
3
4
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1. GATHER DATA
2. STRATEGIC PLANNING
3. BUDGET INPUT & EXECUTION
Annual Workflow
4. MEASURE PROGRESS
5. SHARE OUTCOMES
Budgeting
The National Community Survey
NCS - Sample Project Timeline
NCS - Sampling
NCS - Mailing Materials
NCS - Results
STAFF REPORT
DATE: May 5th, 2026
Regular
TO: City Council
FROM: Jason Stopa, Community Development Director & Miranda Moulis, Planning Assistant
AGENDA ITEM: Zoning Text Amendment – Short Term Rentals
CORE STRATEGIES:
☐Vibrant, inclusive, connected community
☒Responsive, transparent, adaptive governance
☒Managed Growth
☐Efficient, reliable, innovative services
☐Balanced Finances now and future
☐Resilient Infrastructure
BACKGROUND:
Current city code prohibits the use of short-term rentals (30 days or less) which are not owner-occupied
residences. As part of city code housekeeping last year, staff proposed removing the requirement that Bed and
Breakfasts (short-term rentals) be owner-occupied. The amendment went before the Planning Commission on
January 27th, 2025, and was not recommended for approval. The item was removed from the housekeeping
amendment to be further researched by staff.
Staff presented their findings to the City Council at their November 12th, 2025, workshop and to the Planning
Commission at their December 8th, 2025, meeting for feedback. Councilors were 3-1 in favor of permitting short-
term rentals with some restrictions. Commissioners were 4-2 against permitting short-term rentals. Concerns
included cost and difficulty of enforcement, negative impacts to safety and character of neighborhoods, and
housing market competition. Some benefits include protecting private property rights and adding specific
guardrails to City Code to aid in enforcement issues. Councilors and Commissioners discussed potential
restrictions including limiting the use by zoning district, requiring parking minimums, and limiting the number of
lodging rooms, the number of guests, and the total number of short-term rentals within the City. The topic was
briefly discussed during review of the Planning Commission 2026 work plan at the joint workshop on January
13th, 2026. Staff were directed to write an ordinance and bring it to Planning Commission and City Council for a
vote.
Staff met with Washington County Department of Public Health and Environment, which licenses lodging
facilities including short term rentals, to understand and coordinate with their licensing requirements. Staff met
with the cities of Stillwater, Cottage Grove, and Maplewood to discuss their experience with permitting short-
term rentals. Staff at these cities provided insight into licensing processes, restrictions and requirements, and
enforcement issues. Staff at each of these cities confirmed that other than unlicensed properties,
noncompliance and complaints are rare. Staff also met with the Washington County Sheriff to discuss their
response procedures for nuisance complaints and understand concerns specific to short-term rentals.
ISSUE BEFORE THE CITY COUNCIL:
The City Council is being asked to make a decision on the proposed text amendments.
PROPOSAL DETAILS:
The seven code sections listed below are under review. The draft ordinance attached contains the complete
language and underlined revisions.
•105.12.110
•105.12.500
•105.12.620
•105.12.710
•105.12.780
•105.12.870
•105.12.1040
PUBLIC HEARING:
A public hearing was published in the City’s official newspaper on April 3rd, 2026. Below is a summary of the
formal public hearing notice comments received:
Joyce Kelch (4855 Keats Ave N) provided written comments in opposition to the ordinance and has concerns
regarding housing affordability, neighborhood character, public nuisances, and safety. She also spoke about loss
of staff time, loss of neighborhood character, noise, parking, and safety issues.
Joan Ziertman (5761 Keats Ave N) provided written comments in opposition to the ordinance and has concerns
regarding staff time, housing stock, and State Building Code. She also spoke about Stillwater’s license process.
Ann Weiland (Address not provided) provided written comments in opposition to the ordinance and has
concerns regarding living standards. She also provided comments regarding trust in government.
George Crocker (5093 Keats Ave N) provided a written comment in support of Joyce Kelch’s comments.
Peter Kastler (9130 55th St N) spoke in support of the ordinance and as a bed and breakfast owner. He provided
comments regarding his positive experiences with guests, the income from the business, and supporting the R3
designation. He also suggested requiring owners to live in Lake Elmo, limiting licensees to one license, and
reducing the license fee.
Douglas Lovett (4370 Stillwater Blvd) – spoke in support of the ordinance and as a bed and breakfast owner. He
provided comments on utilizing the business income to repair his property.
PLANNING COMMISSION:
The Planning Commission reviewed this text amendment at their April 13th, 2026 meeting. The Commission
voted to recommend approval of the amendments as presented by City Staff (Vote 4-3).
The Planning Commission discussed the proposed license fee. Staff reviewed Stillwater’s fees, which include a
3% lodging tax. Staff project that after three years, the total fees for Stillwater rentals would exceed the city’s
proposed fee of $1500.
Lake Elmo Stillwater
License fee for three-year license
term
$1500 $600 license fee
+3% Lodging Tax on all lodging
associated income
FISCAL IMPACT:
The proposed license fee is $1500 per three year license term.
OPTIONS:
•Approve the proposed text amendments.
•Amend the proposed text amendments.
•Deny the proposed text amendments.
RECOMMENDATION:
Staff recommends the City Council approve the proposed text amendment as presented by Staff.
“Motion to adopt Ordinance 2026-06 approving the proposed text amendments and fee schedule updates for
short-term rentals as presented by Staff”
AND
“Motion to adopt Resolution 2026-029 Summary of Publication of Ordinance 2026-06”
ATTACHMENTS:
•Ordinance 2026-06
•Resolution 2026-029
•Formal Public Hearing No ice Comments
•Revised 2026 Fee Schedule
From:George Crocker
To:Sophia Jensen
Subject:short term rentals
Date:Monday, April 13, 2026 1:15:48 PM
Dear Lake Elmo - I realize that this comment is almost 90 minutes late, but in any event, we
support the comments of Joyce Kelch in this matter of short term rentals.
thank you
George Crocker
5093 Keats Ave. N.
Lake Elmo, MN 55042
651-777-3629
From:Joyce Kelch
To:Sophia Jensen
Subject:Objection to Short-term rentals by Joyce Kelch
Date:Thursday, April 9, 2026 12:04:29 PM
To: City of Lake Elmo Planning committee
From: Joyce Kelch
Date: April 9 '26
Subject: Objection to Short-Term Rentals (STRs)
I am writing to express my strong opposition to the short-term rentals housing in Lake Elmo,
MN. As a long-term resident, I feel this type of housing will erode the quality of life in our
community.
My primary concerns are as follows:
Housing Affordability: Short-term rentals will reduce the inventory available for
permanent residents, driving up both rent costs and property taxes for those of us who
live and work here.
Loss of Neighborhood Character: Our local community is becoming revolving doors
for tourists rather than stable communities. This undermines the sense of security and
familiarity that defines a residential zone.
Public Nuisance Issues: There could be an increase in noise, excessive trash, and
parking congestion. Residential infrastructure is not designed to handle the high turnover
and "party house" atmosphere these rentals often bring.
Safety Concerns: Having constant streams of strangers in and out of neighboring
properties makes it difficult to maintain a safe environment for our children and families.
I urge the City Planning committee members to continue to officially prohibit STR’’s in the City
of Lake Elmo. Our neighborhoods should be for neighbors, not unregulated hotels. Currently,
there are many Bed & Breakfast rental housing opportunities that have beautiful settings & the
owners are on the same property.
Regards, Joyce Kelch 4855 Keats Ave N., Lake Elmo, MN 55042
From:ANN WIELAND
To:Sophia Jensen
Cc:Charles Cadenhead
Subject:Fwd: City of Lake Elmo Planning meeting Monday, April 13 at 6:30 pm on "Short Term Rentals" in residentrial
zones
Date:Saturday, April 11, 2026 11:06:10 AM
You don't often get email from az1wheels@aol.com. Learn why this is important
To Lake Elmo gov:
I’ll make this direct and short since many detailed examples have been included in other
emails to you.
Why do you (the governing powers that be) continue to sell us out and short, seemingly just
for the quick dollar and easy governing. In order to maintain our high level of living and
maintain and retain the reason that most of us moved here, please stop considering all these
bastardizing ways to get more money out of us and new residents. Really very disgusting and
tiring. We cannot rest, we cannot trust the people empowered to look out for our best interests,
to actually represent us and keep us safe and prosperous. Unbelievable.
____________
____________
Begin forwarded message:
From: John <
Date: April 9, 2026 at 7:21:19 PM CDT
To:
Subject: Fwd: City of Lake Elmo Planning meeting Monday, April 13 at 6:30
pm on 'Short Term Rentals' in residentrial zones
Hey folks
See the below.
See below about change in LE.
Please express your concerns if you have them.
We are out of town.
Thanks
Sent from my iPhone
Begin forwarded message:
From:>
Date: April 9, 2026 at 5:15:52 PM CDT
To: John
Subject: Fw: City of Lake Elmo Planning meeting Monday, April
13 at 6:30 pm on 'Short Term Rentals' in residentrial zones
Hi ,
Here is an email I received from a neighbor. Would you mind sending
to the greater email group just in case people would like to weigh in
on allowing STR in LE. We allow them in Stillwater and they are really
time consuming for staff to manage and I don't really see the benefit
to residents. We see a lot of non-owner occupied rentals which takes
housing out of the market.
Xxx
From:>
Sent: Thursday, April 9, 2026 12:02 PM
To:>
Subject: City of Lake Elmo Planning meeting Monday, April 13 at 6:30 pm
on 'Short Term Rentals' in residentrial zones
Hello neighbors ( blind copied), Hope you had a happy Easter
Holiday. The subject of SHORT TERM RENTALS is on the agenda
at the City Planning committee meeting this Monday evening. The
City is creating a new addition to housing codes.
Please forward this information to your local neighbors. Thanks for
your time to review this information. And need your help with a
quick comment sent to City hall soon. Note: HOA's communities
will have the option to OPT-IN, although it will not be required.
There is an Important Public Hearing on Monday, April 13 '26 at
the City hall building. Address: 3880 Laverne Ave., N, Lake
Elmo.Time: 6:30 pm. Questions:
1) Do you as a resident of Lake Elmo want short-term rentals as
their future neighbors?
2) Do you as a resident of Lake Elmo think short-term rentals will
help build community?
3) Do you as a resident of Lake Elmo are concerned that short-
term rentals could affect their property value, peace, safety and
enjoyment?
4) Do you as a resident of Lake Elmo support homeownership
building wealth or corporate investors purchasing our local houses?
Short-term rentals are not owner-occupied but rather investment
properties held in many cases by private equity firms or out-of-state
corporations ,who are not neighbors.
Please share your concerns & opinions at the Monday evening
meeting by sending an email to SJensen@LakeElmo.gov before
Monday NOON, 4-13-26.
You are invited to attend this City meeting and voice your opinion
at the Planning Commission Public Hearing on Monday, 4-13-26 at
Lake Elmo City Hall at 6:30 pm. meeting
To view the details of the proposed amendment for short-term
rentals, please click the link below.
https://www.lakeelmo.gov/AgendaCenter/ViewFile/Agenda/_04132026-
279?html=true
Short-term rental (STR) means the use of a dwelling unit, or
any portion thereof, rented for a period of at least one night
and less than 30 consecutive days.
Each short-term rental is limited to a total of five guest rooms
and 10 guests. The City's Planning Committee to review ( &
approve? ) a total of 20 units of STR's in the 5 zones, which
are
(RT = Rural Development Transitional, A = Agricultural , RR-=
Rural Residential, RS = Rural Single-family & RE = rural estate.
Here is a copy of my email to Sophia Jensen & the City's planning
committee members for the Monday, April 13 '26 meeting..
To: City of Lake Elmo Planning committee
From: Joyce Kelch
Subject: Objection to Short-Term Rentals (STRs)
I am writing to express my strong opposition to the short-term
rentals housing in Lake Elmo, MN. As a long-term resident, I feel
this type of housing will erode the quality of life in our
community.
My primary concerns are as follows:
Housing Affordability: Short-term rentals will reduce the
inventory available for permanent residents, driving up
both rent costs and property taxes for those of us who live
and work here.
Loss of Neighborhood Character: Our local community is
becoming revolving doors for tourists rather than stable
communities. This undermines the sense of security and
familiarity that defines a residential zone.
Public Nuisance Issues: There could be an increase in
noise, excessive trash, and parking congestion. Residential
infrastructure is not designed to handle the high turnover
and "party house" atmosphere these rentals often bring.
Safety Concerns: Having constant streams of strangers in
and out of neighboring properties makes it difficult to
maintain a safe environment for our children and families.
I urge the City Planning committee members to continue to
officially prohibit STR’’s in the City of Lake Elmo. Our
neighborhoods should be for neighbors, not unregulated hotels.
Currently, there are many Bed & Breakfast rental housing
opportunities that have beautiful settings & the owners are on
the same property.
Regards, Joyce Kelch 4855 Keats Ave N., Lake Elmo, MN 55042
Date:4-9-26
From:Joan Ziertman
To:Sophia Jensen
Subject:STR
Date:Thursday, April 9, 2026 6:08:23 PM
Attachments:Occupancy Use and Classification.pdf
Building Code Classification.pdf
Building Code Classification.pdf
Scott Wheeler Contact.pdf
Application.pdf
Hi Sophia,
I would like to voice my opinion against adding STR as an allowed use. Managing the STR
program takes a lot of staff time and I don't believe there is any benefit to the residents. In
Stillwater we see a lot of businesses buying these properties for investment (R1). That takes
from our housing stock. In Stillwater, we have seen businesses purchase multiple investment
properties and take them out of the housing stock. Should there be a limit to the number of
licenses one entity can have?
Based on State Building Code, the City needs to distinguish between R1 (Commercial non-
owner occupied) and R3 occupancy (Residential owner occupied). I have attached the section
from state building code that spells that out. I have also attached the Stillwater Code
Classification criteria. I have also attached the Department of Labor and Industry memo that
clarifies . If you have questions regarding the R1 and R3 determination requirement, you can
contact Scott Wheeler, Code Services Supervisor at DOLI (contact attached).
I have attached a copy of the City of Stillwater application. When someone applies, one of the
first things to determine is if the property will be owner occupied. We verify that through
utility billing, drivers license, homesteading etc. If the property is not owner occupied, it is
considered an R1 (commercial) and must meet accessibility. Signed certified architectural
plans are required. Because it is commercial, a state plumbing plan review needs to be
conducted with commercial plans submitted to DOLI. If a home is on private septic, the septic
system would need to be evaluated for commercial waste. Once all modifications are
completed to convert from R3 to R1, a new certificate of occupancy is issued. The City of
Stillwater does not accept an application for an R1 until all accessibility modifications have
been completed. Maybe the City should only allow owner occupied STR?
These are all things to take into consideration when evaluating if STR should be allowed in the
City. Has staff determined the amount of time it will take to manage the program? This
would include not just the licensing, but also plan review, inspections and the Building & Fire
depts time for initial inspections. There is a lot that goes into this program. The City of
Stillwater has had a STR ordinance/program since 2018 and continues to learn and modify.
In summary, I am not in favor of adding STR as an allowed use. It is a complex program,
without benefit to the current residents. Having dealt with some of the issues with a STR
program in Stillwater, I do not recommend adding it.
Joan Ziertman
Page 1 of 3
03.2026
216 4th Street North
Stillwater, MN 55082
651-430-8800
www.stillwatermn.gov
stillwater@stillwatermn.gov
SHORT-TERM RENTAL LICENSE APPLICATION
□INITIAL APPLICATION □RENEWAL APPLICATION: License No. ____________ Current Exp. Date: __________□CUP; licenses
issued prior to 2020
Short-Term Rental Location
Address City
Stillwater
State
MN
Zip
55082
Property Owner(s) per Washington County Property Records:
Property Owner Phone Number(s): Property Owner Email(s):
Property Owner’s Address (if different than STR Location):
Building Occupancy (must check one):
□R-3; Owner Occupied Resident Year-Round □R-1; No Resident Year-Round, occasionally owner occupied
Applicant/Licensee (LLC or Sole Proprietor):
(Can only list one)
Applicant/Licensee Tax ID or SSN (LLC or Sole Proprietor):
Applicant/Licensee Phone Number: Applicant/Licensee Email:
Person who will be within 60 minutes or less of Property while rented
(this person is responsible for compliance with City Code pertaining to the STR , Renters, and is the web listing “Host”)
Name: Address:
Phone Number: Email Address: Distance (miles/minutes):
Property Managers/Operators
Name of Property Manager/Company: Property Manager/Company Contact Name:
Address: Phone Number: Email:
Additional Property Manger/Operator Name: Phone Number(s):
□Check this box if you are attaching additional names/phone numbers for Managers/Operators; include all info as requested above
For Staff Use Only
License #:
Date Filed:
Fee:$600
(payable to City of Stillwater)
(includes Initial Inspection Fee):
Page 2 of 3
03.2026
Property Detail for Licensing
Total Number of
legal bedrooms:
(include unrented
spaces)
Number of
bedrooms to be
rented:
Number of add’l
sleeping spaces:
(ex; living room, den)
Number of
Renters to be
Licensed:
Total Number of
Off-Street
Parking Spaces:
Number of Off-
Street Parking for
Renters:
Off-Street Parking
must be on an
improved surface:
□Renters will park in garage
and/or on concrete/paved driveway
Events are
prohibited
per City
Code:
□I will not
allow renters
to host events.
Exterior
appearance
changes per
City Code:
□I agree to make no
exterior changes to the
property indicating a STR
operates at this site.
Renter
Register is
required per
City Code:
□I agree to keep a Renter
Register which the City may
request at any time.
Required Attachments
□Application Fee; $600 – payment options found in next section
□Background Check Form for each person listed on the application (wet ink signatures are required), and check(s)
payable to MNBCA ($15 per person) – submittal options found in next section
□Certificate of Insurance (one-page document issued from your insurance company)
□Site Plan – drawn to scale: must include property lines, street(s), driveway, all structures, outdoor recreational areas
including but not limited to: grill, deck/patio, firepit, etc.
□Floor Plan – drawn to scale; must include but is not limited to; interior walls with each room labeled, number of
renters in each sleeping space, any rooms/space off limits to renters must be labeled, all levels of home including
unused spaces such as basements and attics.
□If applicable, list of additional Managers/operators per page 1 of application
□I understand the City may ask for any additional information they may require at time of application submittal.
Application Submittal and Payment Options
□R-3 (per page 1); Submit full/complete application packet in person at City Hall;
•Check payable to City of Stillwater in the amount of $600
•Check(s) payable to MNBCA - $15 per person listed on application
•City staff will verify City Utility billing name and mailing address
•State issued Identification verifying Applicant’s address at the STR
•Check (mailed) payable to City of Stillwater in the amount of $600 -OR- card transactions over the phone will
incur a 2.9%+$0.30 transaction.
•Check(s) payable to MNBCA - $15 per person listed on application must be mailed to City Hall if not dropped
off in person – background checks are not conducted by the City; City Staff will mail background check forms
and check(s) to the MNBCA.
•R-1 certified plans have already been submitted to the Building Division and any required modifications to the
packet to City Hall at Attn: Clerk's Office 216 4th Street N., Stillwater, MN 55082, or drop off in person.
property have had all Final Inspections closed out. Renewal Licenses that have a CUP prior to 2020 may or
may not need to meet this requirement, verify with Admin Dept. staff.
□R-1 (per page 1); Submit full/complete application packet via email to stillwater@stillwatermn.gov, or mail
Licensing Information
The City has a cap of 50 total Short-Term Rental Licenses allowed outside of the Central Business District. If there are no licenses
available, any applications received will be rejected. If there are license (s) available, applications will be processed based on first
COMPLETE submittal – which includes satisfactory required Fire and Building Inspections. If multiple applicants apply, the first to
receive a satisfactory inspection will move forward for Council ac tion of approval or denial. Upon Council approval, any remaining
applications will be rejected. Applications will not be held until another license to become available and there is no waitlist.
There are no guarantees of obtaining a STR License. (Licensing Information continues on next page)
Page 3 of 3
03.2026
(Licensing Information continued from previous page)
All fields in this application must be completed, appropriate boxes checked, and required attached documents included for application
to be accepted for review.
It is the applicant’s responsibility to schedule Fire and Building Inspections. The application is not considered complete until a
satisfactory City inspection report signed by Fire and Building Departments has been submitted. A property owner or manager is
required to be on-site during inspections. A property owner or manager may cancel or reschedule an inspection no less than 24 hours
of the scheduled inspection time or a re-inspection fee will apply. If the inspections identifies items that must be corrected, all
corrections must be completed and verified by the City before the license will be considered.
Applications and applicable fees are required per Rental Dwelling Unit.
Property Owner information and Signature are required.
Incomplete applications will be rejected.
STR Licenses have a three-year term, and shall expire on March 31st of the third year. Renewal applications must be submitted no
less than 60 days prior to expiration with all the same requirements as the initial application including required inspections and
processes. It is the applicant’s responsibility to initiate the renewal process.
For questions about the application please contact stillwater@stillwatermn.gov or 651-430-8800
Application Submittal Disclosure
Please check each box to indicate you agree to the following statements.
I understand that all information submitted for this application is subject to the Data Practices Act and that all data is pr esumed
public data and can be made available to the public.
I understand the City has the ultimate authority to determine what may be considered non-public data.
I hereby state the foregoing statements and all data, information and evidence submitted here within, is to the best of my
knowledge and belief, true and correct.
I hereby state I will comply with the permit if it is granted and used.
Minn. Stat. §13.37 allows certain data to be considered non-public data because it contains a formula, pattern, compilation, program,
device, method, technique or process (1) that was supplied by me or an organization contracted by me, (2) that is the subject of efforts
that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or
potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain
economic value from its disclosure or use.
Please list any materials you believe meet the criteria above and are therefore non -public data.
Declaration
I hereby certify that the information provided in this application is true, correct , and complete to the best of my knowledge and
belief. I hereby authorize the City of Stillwater and any agent or employee of it, to inspect the proposed site at any reason able time
before and after any license is issued related to this request. Applicant/Licensee and Property Owner(s) have read and agree to
comply with the Business Licensing regulations outlined in Chapter 6 Article I and Chapter 6 Article XIV of the City Code of
Ordinances.
Property Owner Signature(s) (required) Date
Applicant Signature (if different than property owner) Date
Any changes to the information on this application must be communicated in written detail to the City within 14 days of chang e. Certain
changes in information may require an amended license and City Council approval.
Any changes from initial application information on renewal applications cannot be administratively approved and will require City
Council approval.
Licenses do not run with the land and are nontransferable. Change in property ownership invalidates the license and all opera tions of
short-term rentals must cease.
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 2026-06
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY AMENDING
TITLE 105, ZONING PERTAINING TO SHORT TERM RENTAL PROPERTIES & REVISING THE
2026 FEE SCHEDULE FOR THE CITY OF LAKE ELMO
SECTION 1. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.110 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
b)Use types and classifications.
1)Residential and related uses.
a.Family living.
Live-work unit means a dwelling unit in combination with a shop, office, studio, or other
work space within the same unit, where the resident occupant both lives and works.
Manufactured home park means a development on a site under a single ownership which
consists of two or more spaces for the placement of manufactured homes for dwelling or
sleeping purposes, regardless of whether or not a fee is charged for the utilization of such
space.
Multifamily residential means a building containing three or more dwelling units served
by one or more shared entrance. The term "multifamily residential" includes cooperative
apartments and condominiums, but not condominium-hotels. (See condominium and
condominium-hotel under LEC 1.08.)
Secondary dwelling means a residential dwelling unit, but not a manufactured home,
located on the same lot as a single-family dwelling unit, either within the principal
structure or above a detached garage.
Short-term rental (STR) means the use of a dwelling unit, or any portion thereof, rented
for a period of at least one night and less than 30 consecutive days. Each short-term rental
is limited to a total of five guest rooms and 10 guests. Hotels, motels, bed and breakfasts,
and other land uses explicitly defined and regulated separately are not considered to be
short-term rentals.
Single-family, attached, or townhomes, means a building containing independent
dwelling units adjacently attached to each other, each with separate exterior entrances at
the ground floor. Single-family attached must contain more than two units, but not to
exceed eight total units. The units may be on the same, or separate, lots.
Single-family, detached, means a building containing only one dwelling unit, surrounded
by landscape area or yards on all sides.
Two-family or duplex means a building on a single lot or adjacent lots containing two
dwelling units, either side-by-side or stacked vertically.
SECTION 2. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.500 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
a) Group home. A group home is a specific use type located within a single-family dwelling, and therefore
shall meet all zoning standards applicable to single-family dwellings, including setbacks, lot area, lot
coverage, and off-street parking. License capacity shall not exceed six persons per facility, plus support
staff.
b) Group residential facility, halfway house.
1) In residential districts, the facility shall occupy a residential building type permitted within the
district where it is located, and shall meet all zoning standards applicable to that building type.
2) On-site services shall be for residents of the facility only.
c) Congregate housing (assisted living).
1) To the extent practical, all new construction or additions to existing buildings shall be compatible
with the scale and character of existing building and surrounding neighborhood.
2) The site shall contain a minimum of 50 square feet of green space per resident, consisting of
outdoor seating areas, gardens and/or recreational facilities. In cases of unique circumstances, the
city may consider public parks or plazas within 300 feet of the site to meet this requirement. It is
the responsibility of the applicant to demonstrate why the green space cannot be located on site.
3) An appropriate transition area between the use and adjacent property may be required, to include
landscaping, screening and other site improvements consistent with the character of the
neighborhood.
d) Semi-transient accommodations (boardinghouses, roominghouses, etc.).
1) The operator shall submit a management plan for the facility and a floor plan showing sleeping
areas, emergency exits and bathrooms.
2) All new construction or additions to existing buildings shall be compatible with the scale and
character of the existing building and surrounding neighborhood.
3) An appropriate transition area between the use and adjacent property may be required, to include
landscaping, screening and other site improvements consistent with the character of the
neighborhood.
e) Temporary health care dwellings. Pursuant to authority granted by M.S.A. § 462.3593, subd. 9, the city
opts-out of the requirements of M.S.A. § 462.3593, which defines and regulates temporary family health
care dwellings. By exercising this authority, the city is prohibiting the use of temporary family health care
dwellings within the city.
f) Short-term rentals (STR).
1) License required. No person, partnership, non-profit, or other business entity shall operate a short-
term rental dwelling or short-term rental dwelling unit in the city without a license pursuant to this
section. The license application must be submitted on a form provided by the city.
a. Property contact information. The license applicant must provide 24-hour contact
information for the following people:
1. At least one owner of the rental dwelling property.
2. At least one manager, if different from the owner, who is responsible for managing
the property in compliance with this and any other Code requirement pertaining to
the short-term rental dwelling. The manager must reside within 60 miles of the
short-term rental property; or
3. If the owner uses a property management company for management of the short-
term rental dwelling, the name and contact information of the person at the property
management company responsible for managing the short-term rental dwelling.
b. Fees. There shall be a licensing fee as established by the city's fee schedule. All fees shall
be charged to and payable by the owner.
c. Inspection report. The application must be accompanied by a satisfactory city inspection
report signed by the building official.
d. License term. The term of the license is three calendar years. A license renewal
application must be submitted to the city prior to the expiration date. The license expires
on November 1st.
e. Changes in ownership or dwelling unit. A license is non-transferable. If there is a change
in ownership of the short-term rental dwelling or short-term rental dwelling unit, a new
license is required. If changes are made in the number or type of units, the agent or
property manager, the licensee shall file an application to amend the rental license.
Depending on the nature of the changes, the city may require a new property inspection.
Each unit used as a short-term rental property shall have its own short-term rental license.
f. Responsibility for acts of the manager. Licensees and owners are responsible for the acts
or omissions of any manager as it pertains to the short-term rental dwelling.
g. Exemptions. This section does not apply to, and no short-rental license is required for the
following:
1. Hotels or motels;
2. Hospitals;
3. Bed and breakfasts, which are subject to requirements in Section 105.12.570;
4. State-licensed residential care facilities;
5. Nursing homes or assisted living facilities; and
6. Rental dwellings which are rented for a period exceeding 30 consecutive days.
2) Standards for licensing.
a. STR license cap. For all zoning districts where short-term rental dwellings are allowed,
no more than 20 licenses shall be active at one time.
b. Homeowners’ associations (HOAs) opt-in. In zoning districts where short term rental
dwellings are allowed and an HOA exists, the HOA shall opt-in prior to the city
accepting a short-term rental license application.
c. Performance standards.
1. Zoning. A short term rental shall only be allowed in specific zoning districts as set
forth in LEC 105.12.(620, 710, 780, 870, and 1040).
2. Parking requirements. All short-term rentals must provide at least one off-street
parking space per bedroom. However, no more than four off street parking spaces
per short-term rental dwelling unit will be required, regardless of the number of
bedrooms. All guest parking for a short-term rental dwelling or short-term rental
dwelling unit must be on a durable driveway or parking surface that is located on
the property.
3. Guest rooms. The number of rooms being used for short-term rental purposes in
any building shall not exceed five.
4. Signage. No additional signage shall be provided.
d. Maintenance Standards
1. It is the responsibility of the licensee to ensure that every short-term rental
dwelling is maintained in compliance with all city ordinances and state and
federal laws. A violation of any of the following City Code titles or chapters
constitutes a violation of this chapter and a public nuisance:
i. Building Regulations Code (Chapter 105.08);
ii. Zoning Code (Chapter 105.12);
iii. Animals Code (Chapter 9.2);
iv. Nuisances (Chapter 9.28);
v. International Property Maintenance Code (Chapter 105.04-XVI); and
vi. Solid Waste (Chapter 5.12).
2. Inspections. The building official, fire chief, sheriff, and their respective
representatives are authorized inspectors who may enter short-term rental
dwellings for purposes of making inspections reasonably necessary to enforce this
chapter. All authorized inspectors have the authority to enter any short-term rental
dwelling at all reasonable times with permission of the owner, occupants, or
manager. The licensee is responsible for scheduling the inspection and notifying
any existing guest of the inspection. The licensee must provide access to the
requesting city official at the date and time of the scheduled inspection. If any
owner, owner’s agent, or occupant of a short-term rental dwelling or short-term
rental dwelling unit fails or refuses to permit entry to a short-term rental dwelling
or short-term rental dwelling unit for an inspection pursuant to this section, the
inspector may seek an administrative search warrant authorizing such inspection.
Failure to provide access for any reason may result in a re-inspection fee, in
addition to any other sanctions imposed for noncompliance, such as revocation or
suspension of the license.
3. Access by occupant. Each occupant of a short-term rental dwelling shall give the
licensee, manager, or authorized city official access to any part of such short-term
rental dwelling at reasonable times for the purpose of inspection which is
necessary to comply with the provisions of this section.
4. Violations. A violation of this section is a misdemeanor. However, the city may
use alternative enforcement methods, including suspension, revocation, or denial
of a license.
3) Denial, suspension, or revocation of license.
a. Any short-term rental license may be denied, suspended, or revoked for one or more of
the following reasons:
1. There have been at least three substantiated and relevant complaints or violations
of this section relating to the short-term rental within a 12-month period;
2. The property does not comply with a health, building, or building maintenance
code, or other provisions of the City Code or state law;
3. The licensee has failed to pay the license fee or inspection fees that are required
for the short-term rental;
4. The licensee has made fraudulent statements or misrepresentations in the license
application, investigation of the license application, or in any information required
by this section to be provided to the city;
5. The licensee has been operating or allowing the short-term rental property to be
used in such a manner as to constitute a breach of the peace, a menace to the
health, safety, and welfare of residents or the public, or a disturbance of the peace,
comfort or safety of the residents or the public, upon recommendation of the
sheriff;
6. The licensee has been operating the short-term rental property in a manner that is
unauthorized or beyond the scope of the license granted;
7. The licensee's rental license to operate another short-term rental dwelling in the
City of Lake Elmo or in another jurisdiction has been denied, revoked, or
suspended within the past year;
8. Failure by the licensee to schedule or allow inspections of the licensed premises
for the purpose of ensuring compliance with short-term rental licensing
requirements, City Code requirements, state building codes, or other applicable
state or federal law;
9. Failure by the licensee to continuously comply with all conditions required in the
approval of the license;
10. Real estate taxes or city fees for the short-term rental property are delinquent;
11. Violation of any regulation or provision of the City Code applicable to the activity
for which the license has been granted, or any regulation or state or federal law
that may be applicable;
12. Failure by the licensee to actively pursue the removal of guests who have violated
the provisions of the City Code;
13. Failure by the licensee to cooperate with the city in identifying individuals with a
lawful right to occupy the short-term rental dwelling or to be present on the short-
term rental property; or
14. Other good cause as determined by the city council.
b. The city council may revoke a license or suspend a license for a set period of time or until
violations of City Code, or state or federal law are corrected and, in addition, impose a
criminal penalty for each violation or impose a combination of these sanctions.
c. Hearing. The council or its designee must hold a hearing to deny, suspend or revoke a
license or to consider other actions against the licensee. Denial, suspension, or revocation
hearings shall be conducted pursuant to City Code Section 3.04.010. It is not necessary
that criminal charges be brought in order to support a suspension or revocation of a
license violation nor does the dismissal or acquittal of such a criminal charge operate as a
bar to license suspension or revocation.
1. Temporary suspension. The city council may temporarily suspend a license
pending a hearing on the suspension or revocation when, in its judgment, the
public health, safety, and welfare is endangered by the continuance of the licensed
activity.
2. Following the hearing, the council may revoke or suspend the license for all or
any part of the licensed premises, may stay the revocation or suspension upon
such terms and conditions as it deems reasonable and necessary to accomplish the
purposes of this section, or grant or continue the license. The decision by the city
council following a hearing is final. Upon denial, revocation or nonrenewal of a
license, the owner may not reapply for a license for a period of six months. Upon
expiration of the six-month period, the applicant must re-apply for a new license.
d. Appeal of decision to deny or not renew license. If the community development director
denies or does not renew a license, the licensee shall be notified in writing, specifying the
reasons for denying or not renewing the license. If the licensee corrects the conditions
leading to the denial or non-renewal within seven days, the community development
director shall issue the license. A licensee whose license has been denied or not renewed
by the community development director may appeal the decision by filing with the
community development director a written notice of appeal within seven days of
receiving notice of the decision. The hearing will be conducted pursuant to City Code
Section 3.04.010.
4) Summary Action
a. Emergency. When the conduct of any owner or owner's agent, representative, employee,
or guest, or the condition of the short-term rental dwelling or short-term rental dwelling
unit, or the property in or on which it is located, is detrimental to the public health,
sanitation, safety and general welfare of the community, or guests of the short-term rental
dwelling or short-term rental dwelling unit so as to constitute a nuisance, fire hazard or
other unsafe or dangerous condition and thus give rise to an emergency, the building
official has the authority to post individual short-term rental dwelling units or areas of
the short-term rental dwelling as uninhabitable as the building official deems necessary.
b. Posted to prevent occupancy. Whenever any short-term rental dwelling or short-term
rental dwelling unit is found to be unfit for human habitation under paragraph (a) of this
section, it shall be posted by the building official on the door of the short-term rental
dwelling or short-term rental dwelling unit, whichever the case may be, to prevent further
occupancy. No person, other than the building official or their designee, shall remove or
alter any posting. The building official will post the date the short-term rental dwelling or
short-term rental dwelling unit must be vacated, and no person shall reside in, occupy or
cause to be occupied that particular short-term rental dwelling or short-term rental
dwelling unit until the building official permits it.
5) No Warranty by City
a. By enacting and undertaking to enforce this section, neither the city nor its council,
agents or employees warrant or guarantee the safety, fitness or suitability of any short-
term rental dwelling in the city. Licensees and occupants should take appropriate steps to
protect their property, health, safety, and welfare.
SECTION 3. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.620 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
105.12.620 Permitted, Conditional, And Interim Uses
Table 9-1 lists all permitted, conditional, and interim uses allowed in the rural districts. "P" indicates a permitted
use, "C" a conditional use, and "I" an interim use. Uses not so indicated shall be considered prohibited. Cross-
references listed in the table under "Standard" indicate the location within this section of specific development
standards that apply to the listed use.
Combinations of uses. Principal and accessory uses may be combined on a single parcel.
Table 9-1: Permitted, Conditional, and Interim Uses, Rural Districts
RT A RR RS RE Standard
Residential Uses
Household Living
Single-family
detached dwelling P P P P P LEC
105.12.650(a)
Secondary
dwelling - P - - - LEC
105.12.650(d)
Short-term rental P P P P P LEC
105.12.500(f)
SECTION 4. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.710 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
105.12.710 Permitted And Conditional Uses
Table 10-1 lists all permitted and conditional uses allowed in the urban residential districts. "P" indicates a
permitted use, "C" a conditional use. Uses not so indicated shall be considered prohibited. Cross-references listed
in the table under "Standards" indicate the location within this chapter of specific development standards that
apply to the listed use.
Combinations of uses. Principal and accessory uses may be combined on a single parcel. A principal and
secondary dwelling unit may be combined according to the standards of LEC 105.12.750(c). Single-family
attached or multifamily complexes designed for rental or condominium occupancy, typically include multiple
units and buildings on a single parcel.
Table 10-1: Permitted and Conditional Uses, Residential Districts
Residential Uses GCC LDR MDR HDR Standard
Household Living
Single-family detached dwelling P* P P P LEC 105.12.740
(B), (E), *(O)
Two-family dwelling - - P P LEC 105.12.740 (F)
Single-family attached dwelling - - P* P** LEC 105.12.740
*(G),**(J)
Multifamily dwelling (rental or condominium) - - C* P** LEC 105.12.740
*(h),**(k)
Secondary dwelling C C C C LEC 105.12.740(c)
Live-work unit - - - C LEC 105.12.740(l)
Manufactured home park - - C - LEC 105.12.170--
LEC 105.12.340
Short-term rental P P P P LEC 105.12.500(f)
SECTION 5. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.780 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
105.12.780 Permitted And Conditional Uses
Table 11-1 lists all permitted and conditional uses allowed in the village districts. "P" indicates a permitted use,
"C" a conditional use. Uses not so indicated shall be considered prohibited. Cross-references listed in the table
under "Standards" indicate the location within this section of specific development standards that apply to the
listed use.
a) Combinations of uses. The following use types may be combined on a single parcel:
1) Principal and accessory uses may be combined on a single parcel.
2) Permitted or conditional uses allowed within the district may be combined on a single parcel,
provided that a unified and integrated site plan is approved. If one or both of the uses is/are
conditional, the entire development must be approved as a conditional use.
b) Combination of uses, VMX district.
1) A mixed-use building that combines permitted or conditionally permitted uses may be developed
meeting the form standards of this subchapter.
c) Non-Residential Uses.
1) On property zoned V-HDR, allowed non-residential uses shall be located on the street level (first
floor) only. Such use shall have its primary entrance from the front or side of the building.
Table 11-1: Permitted and Conditional Uses, Village Districts
V-
LDR
V-
MDR
V-
HDR VMX Standard
Residential Uses
Household Living:
Single-family detached dwelling P P P P LEC 105.12.820
Two-family dwelling - - P P
Single-family attached dwelling - - C C LEC 105.12.820
Multifamily dwelling - - C C LEC 105.12.820
Secondary dwelling P P P P LEC 105.12.820
Live-work unit - - C P LEC 105.12.820
Short-term rental P P P P LEC 105.12.500(f)
SECTION 6. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.870 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
105.12.870 Permitted, Conditional And Interim Uses
Table 14-1 lists all permitted and conditional uses allowed in the commercial areas of the MU-C and MU-BP
zoning districts. "P" indicates a permitted use, "C" a conditional use and "I" an interim use. Uses not so indicated
are prohibited. Cross-references listed in the table under "Standards" indicate the location within this chapter of
specific development standards that apply to the listed use.
Combinations of uses. The following use types may be combined on a single parcel.
a) Principal and accessory uses.
b) Single-family attached or multifamily complexes designed for rental or condominium occupancy, since
these typically include multiple units and buildings on a single parcel.
c)Other permitted or conditional uses allowed within the district may be combined on a single parcel,
provided the city approves a unified and integrated site plan. The city must approve the entire development
as a conditional use.
d)A mixed-use building that combines permitted or conditionally permitted residential, service, retail and
civic uses may be developed meeting the form standards of this section. Office or studio uses on upper
stories of such buildings are encouraged.
e)Compatible uses. In the event of any question as to the appropriate use type or compatibility of any
proposed land use or activity in a mixed-use development, the planning director shall have the authority
to determine if the city should consider the use or activity as permitted, conditional or prohibited from a
location in a mixed-use zoning district. In making such a determination, the planning director shall
consider the operational and physical characteristics of the proposed use or activity in question. In
addition, the planning director shall consider the specific requirements of the use in common with those
included as permitted or conditional uses in the zoning district. Where a question or conflict arises as to
the appropriateness or compatibility of a proposed use or activity, the planning director shall refer the
matter to the planning commission. The planning commission shall make a recommendation about the
matter to the city council, who shall make the final determination as to whether the city will allow (or not
allow) a proposed use; is compatible as a permitted use or as a conditional use; is compatible as an
accessory use; or is a use that may be added to a specific mixed-use development within the zoning district.
Table 14-1: Permitted, Conditional and Interim Uses, Mixed-Use Commercial and Mixed-Use Business Park
Districts
MU-
C
MU-
BP Standard
Residential Uses
Household Living:
Single-family detached dwelling P P LEC 105.12.900(a)
Single-family attached dwelling P P LEC 105.12.900(b)
Multifamily residential dwelling P P LEC 105.12.900(c)
Secondary dwelling C C LEC 105.12.900(d)
Live-work unit C C LEC 105.12.900(e)
Short-term rental P P LEC 105.12.500(f)
SECTION 7. The City Council of the City of Lake Elmo hereby ordains that Title 105, Section
105.12.1040 of the City’s Code of Ordinances is hereby amended by changing the following section
(Proposed language is underlined; deleted language is shown with strikethrough):
105.12.1040 Uses Within Open Space PUDs
a)Primary uses.
1.Permitted.
a.Single-family, detached;
b.Preserved open space;
c. Conservation easements;
d.Agriculture;
e.Suburban farms;
f.Private stables;
g. Single-family, attached and Townhouses (no more than 25 percent in any development);
h.Wayside stand; and
i.Public parks and trails; and
j.Short-term rental
2.Conditionally permitted. None.
3.Interim permitted. None.
SECTION 8. Fees. The City Council of the City of Lake Elmo ordains that the following fees related to Short-
Term Rentals are adopted and the 2026 Fee Schedule is to be amended;
APPLICATION/FEE/PERMIT TYPE 2026 FEE ADDITIONAL CHARGE, ESCROW or NOTES
Short-Term Rental License $1,500.00 Three-year license term
Re-inspection Fee Short-Term Rental $75.00
SECTION 9. Effective Date. This ordinance shall become effective immediately upon adoption and
publication in the official newspaper of the City of Lake Elmo.
SECTION 10. Adoption Date. This Ordinance 2026-06 was adopted on this 5th day of May 2026, by a
vote of __ Ayes and ___Nays.
LAKE ELMO CITY COUNCIL
_________________________________
Charles Cadenhead, Mayor
ATTEST:
______________________________
___________________,______________
This Ordinance 2026-06 was published on the _____ day of ___________ 2026.
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2026-029
RESOLUTION AUTHORIZING PUBLICATION OF A SUMMARY OF ORDINANCE
2026-06
WHEREAS, the Lake Elmo City Council has adopted Ordinance No. 2026-06 an
ordinance amending the City Code language pertaining to short term rental properties within the
city and amending the City’s provisions related to the City Council; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake
Elmo that the City Clerk shall cause the following summary of Ordinance No. 2026-06 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 2026-06, an ordinance
that amends the City Code language pertaining to short term rental properties within the city and
revises the City’s 2026 Fee Schedule. This ordinance alters language in the City Code by
permitting the use of short-term rentals within certain zoning districts, requiring a license for the
operation of short-term rentals, and adding related license fees. The full text of Ordinance No.
2026-06 is available for inspection at Lake Elmo City Hall during regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City
Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of
the ordinance be placed in a public location within the City.
Dated: May 5th, 2026
___________________________________
Charles Cadenhead, Mayor
ATTEST:
____________________________________
_______________, _____________________
(SEAL)
APPLICATION/FEE/PERMIT TYPE 2026 FEE ADDITIONAL CHARGE, ESCROW or NOTES
Short-Term Rental License $1,500.00 Three-year license term
Re-inspection Fee Short-Term Rental $75.00
City of Lake Elmo
2026 Fee Schedule
Updated 5/5/2026
1
Short Term Rentals
Short Term Rentals
City Council | May 5th , 2026
Overview
Overview
Staff introduced a zoning text amendment to the bed and breakfast definition
as part of city code housekeeping last year.
The amendment went before the Planning Commission on January 27, 2025,
and was not recommended for approval. The item was removed from the
housekeeping amendment to be further researched by staff.
Staff presented their findings to the City Council at their November 12th, 2025
Workshop and the Planning Commission at their December 8th, 2025 meeting
for feedback.
Staff were directed to write an ordinance and bring it to Planning Commission
and City Council for a vote.
Current Status
Current Status
Currently, the City does not allow short -term rentals in any zoning district.
The City permits Bed & Breakfasts in most residential and mixed-use
districts, provided it meets the minimum standards:
•Owner-occupied
•Single-family home
•The number of lodging rooms does not exceed 5
•May exceed 5 rooms with a Conditional Use Permit
•Meets parking requirements
•Liability insurance
Issue before the Council
Issue before the Council
The City Council is being asked to make a decision on the
proposed text amendments.
Background
Background
Staff met with:
•Washington County Department of Health and Environment
•Licenses lodging facilities including short term rentals
•Washington County Sheriff Department
•Responds to nuisance complaints
•The cities of Stillwater, Maplewood, and Cottage Grove
•Provided insight on licensing process, restrictions and requirements, and
enforcement issues
•Other than unlicensed properties, noncompliance and complaints are
rare
Washington County
Washington County
Department of Health and Environment licenses all lodging establishments
including short term rentals.
Inspections
•Staff perform inspections every two years, or every year if the property
has a pool
•Inspect for health and safety (pools, wells, septic, bedrooms)
Violations/Enforcement
•Works with property owner to get them into compliance with County
requirements.
•Does not enforce local ordinances
Washington County Sheriff
Works with cities to respond to nuisance complaints.
Stillwater
Licensing
•New licenses approved by City Council
on consent agenda. Renewals approved
by staff.
•Requires a local property manager.
•Capped at 50 outside downtown.
Inspections
•Inspected every three years by the
Building Department.
R-1/R-3 Occupancy
•Stillwater seems to be the only city which
distinguishes short-term rentals by
occupancy type.
Enforcement
•Three-strikes rule for revoking a license.
•Staff estimate they get about 4
complaints a year.
•Have never had to revoke a license.
Maplewood
Licensing
•Does not distinguish between
long-and short-term rentals.
•New licenses approved by staff.
•Does not limit by zoning or
number of bedrooms.
Inspections
•Inspected every year or every
three years depending on need.
Enforcement
•Utilizes administrative citations to
enforce code.
•Staff estimate they’ve received
about three complaints in four
years.
Cottage Grove
Licensing
•Does not distinguish between
long-and short-term rentals.
•New and renewal licenses
approved by City Council on
consent agenda.
•Requires a local property
manager.
Inspections
•Inspected every two years by
Code Enforcement.
Enforcement
•Staff estimate they receive
one complaint every couple
years.
•Have never had to write a
compliance letter, except for
unlicensed properties.
Proposed Language
Proposed Language
Definition:
Short-term rental (STR) means the use of a dwelling unit, or any
portion thereof, rented for a period of at least one night and less
than 30 consecutive days. Each short-term rental is limited to a
total of five guest rooms and 10 guests. Hotels, motels, bed and
breakfasts, and other land uses explicitly defined and regulated
separately are not considered to be short-term rentals.
Proposed Language
Proposed Language
License Standards:
•Licenses are required for all short-term rentals.
•An applicant must provide 24-hour contact information for the owner
and at least one manager (if different from the owner)who must be
local.
•The license term is three years.
•A rental property must be inspected by the Building Department.
Proposed Language
Proposed Language
License Standards:
•The number of licenses approved in the City shall be capped at 20.
•Homeowners’associations must opt-in prior to the City approving a
license in that neighborhood.
•Short term rentals shall be permitted in all residential zoning districts.
•Short term rentals must provide at least one parking space per
bedroom,but are not required to provide more than four parking
spaces.
•The number of lodging rooms may not exceed five.
•The licensee must ensure that the property is maintained in compliance
with all city ordinances and state and federal laws.
Proposed Language
Proposed Language
Reasons for denial,suspension,or revocation of license:
•Three substantiated and relevant complaints or violations within a 12-
month period.
•The property does not comply with health,building,maintenance,or other
provisions of City Code or state law.
•Failure to pay fees.
•Fraudulent statements/information.
•Breach of peace upon recommendation of the sheriff.
•Actions unauthorized or beyond the scope of the license granted.
Proposed Language
Proposed Language
Reasons for denial,suspension,or revocation of license,continued:
•Another license is revoked in Lake Elmo or another jurisdiction.
•Failure to schedule or allow inspections.
•Failure to comply with all conditions of the license.
•Delinquent taxes.
•Failure to pursue the removal of guests who have violated City Code.
•Failure to cooperate with the City in identifying individuals with a right to
occupy the property.
•Other good cause as determined by the City Council
Public Comment
Public Comment
A public hearing was published in the City’s official newspaper on April 3rd,2026.
Below is a summary of the formal public hearing notice comments received :
1.Joyce Kelch (4855 Keats Ave N) provided written comments in opposition to the ordinance and has
concerns regarding housing affordability, neighborhood character, public nuisances, and safety. She
also spoke about loss of staff time, loss of neighborhood character, noise, parking, and safety issues.
2.Joan Ziertman (5761 Keats Ave N) provided written comments in opposition to the ordinance and
has concerns regarding staff time, housing stock, and State Building Code. She also spoke about
Stillwater’s license process.
3.Ann Weiland (Address not provided) provided written comments in opposition to the ordinance and
has concerns regarding living standards. She also provided comments regarding trust in government.
4.George Crocker (5093 Keats Ave N) provided a written comment in support of Joyce Kelch’s
comments.
5.Peter Kastler (9130 55th St N)spoke in support of the ordinance and as a bed and breakfast owner.
He provided comments regarding his positive experiences with guests, the income from the business,
and supporting the R3 designation. He also suggested requiring owners to live in Lake Elmo, limiting
licensees to one license, and reducing the license fee.
6.Douglas Lovett (4370 Stillwater Blvd)–spoke in support of the ordinance and as a bed and
breakfast owner. He provided comments on utilizing the business income to repair his property.
Planning Commission
Planning Commission
The Planning Commission reviewed the text amendment at their April 13th
meeting. The Commission voted to recommend approval of the
amendments as presented by City Staff (Vote 4-3)
The Planning Commission discussed the proposed license fee. Staff
reviewed Stillwater’s fees, which include a 3% lodging tax. Staff project
that after three years, the total fees for Stillwater rentals would exceed the
city’s proposed fee of $1500.
Lake Elmo Stillwater
License fee for three-
year license term
$1500 $600 + 3% lodging tax on all
lodging associated income
Recommended Motions
Recommended Motions
“Motion to adopt Ordinance 2026-06 approving the proposed text
amendments and fee schedule updates for short-term rentals as
presented by Staff”
AND
“Motion to adopt Resolution 2026-029 Summary of Publication of
Ordinance 2026-06”
STAFF REPORT
DATE: May 5, 2026
REGULAR
TO: Lake Elmo Planning Commission
FROM: Nathan Fuerst, Consulting Planner, Bolton & Menk
Jane Kansier, Consulting Planner, Bolton & Menk
AGENDA ITEM: Preliminary Plat, Rezoning, and Variances – Highpointe Crossing
REVIEWED BY: Jason Stopa, Community Development Director
Sophia Jensen, Senior City Planner
Jack Griffin, Senior Engineering Project Manager
CORE STRATEGIES:
☒Vibrant, inclusive, connected community
☒Responsive, transparent, adaptive governance
☒Managed Growth
☒Efficient, reliable, innovative services
☐Balanced Finances now and future
☒Resilient Infrastructure
BACKGROUND:
Rachel Development is requesting Preliminary Plat and variance approval for an 18-unit development on
approximately 80 acres of land. The project is to be called Highpointe Crossing and is located West of Inwood
Avenue between the Lake Elmo Heights and Torre Pines developments. The developer is requesting flexibility to
several city code standards by way of a variance application.
This project first received approval for an Open Space Planned Unit Development and preliminary plat in
September of 2024 following several concept plan reviews by the City’s staff and Council. After the initial approval,
the Developer’s consultants conducted further soil testing and investigations and confirmed the site cannot
support a communal wastewater treatment system while meeting state permitting criteria.
In 2025, the Developer applied to amend the City’s Comprehensive Plan to include this property in the
Metropolitan Urban Service Area (MUSA), and to extend public sewer service to serve the site. While reviewing
this request, the Met Council determined there was a potential sewer capacity constraint in the downstream Met
Council infrastructure that would require further evaluation and a potential upgrade before the Met Council could
support a MUSA expansion. A MUSA expansion for this property would likely be available, if needed, once Met
Council upgrades are fully completed in the next 3-5 years. The Developer subsequently withdrew the
Comprehensive Plan Amendment application in January, 2026.
The Developer recently submitted a revised preliminary plat for a rural development with 18 single family
homes on the nearly 80 acre site. This proposal includes a request to rezone the property to the Residential
Estate (RE) district. This memo and those attached provide an assessment about conformance with the City’s
requirements and policies.
ISSUE BEFORE THE City Council:
The City Council should determine whether to approve the Preliminary Plat, rezoning, and requested variances.
PROPOSAL DETAILS/ANALYSIS:
Applicant: Rachel Development, Inc., Paul Robinson, Development Director
Property Owner: Allan Eberhard, Trustee of Caroline M. Eberhard Trust
Location: 2298 Inwood Ave, N. (PID# 21.029.21.32.0001)
Request: Preliminary Plat, Rezoning, Variances
Deadline: Application Complete – 2/26/26
120 Day Deadline – 6/27/2026
Applicable Code Title 103 – Subdivision Regulations
Article XI – Rural Districts
Site Data. The City’s calculation of net density is consistent with the Metropolitan Council.
Total Site Area 78.240 acres
Net Acreage 73.786 acres
Wet Area 2.648 acres
Right-of-Way (R/W)
Number of Units
1.806 acres
18 single family units
Net Density
Gross Density
0.244 units/acre
0.230 units/acre
Environmental Review. Due to the number of unattached residential units, this project does not trigger a
mandatory Environmental Assessment Worksheet under Minnesota Rules 4410.4300.
Land Use.
Comprehensive Plan:
This development site has a somewhat unique future land use classification of Rural Single Family. This land use
classification permits residential densities between 0.1 and 2.0 units per acre. The resulting range of single-
family projects is quite wide. At a net density of .244 units per acre, this project would conform with the City’s
Comprehensive Plan.
Zoning:
The site is zoned Rural Residential (RR). Because a final plat for the Highpointe Crossing OP PUD was never
approved, the PUD zoning is not applied. The Applicant is requesting a change from Rural Residential (RR) to
Residential Estate (RE). The (RE) zoning designation would allow for the plat’s land use and density to be in line
with the zoning code’s standards.
Both the Lake Elmo Heights development to the north and Torre Pines development to the south are zoned RE.
The RE district is far less dense than the neighboring Single Family area to the west in the City of Oakdale and a
more intense lend use than the Lake Elmo Park Reserve to the east. Staff therefore find the proposed zoning
district to be generally consistent with surrounding development.
Bulk Standards. Cells in the ‘As Proposed’ cells shaded in orange indicate a deviation from City Code.
Standards (105.12.630) RE Requirement: As Proposed
Minimum Lot Area 2.5 ac 2.56 to 5.21 ac
3.59 ac average
Minimum Lot Width NA NA
Max Impervious Cover 15% per lot 15%
Buildable Lot Area (no floodplain or
easements)
1.25 ac 1.80 to 4.62 ac
2.61 ac average
Lot Shape 250’ diameter/ max. 3:1 lot
length/width ratio
All lots meet requirement
Minimum Setback - Front 100 feet 50’ (Existing Farmstead to 20’)
Minimum Setback - Side 50 feet 50’
Minimum Setback - Corner 80 feet 80’
Minimum Setback - Rear 100 feet 100’
Maximum Height 35 feet Not provided
Driveway Setback from intersection 50 feet from r-o-w 50+ feet from r-o-w
Driveway setback from side lot line 5 feet Driveway locations/widths not
provided
Driveway Width 12-26 feet Driveway locations/widths not
provided
Lot Configuration. All 18 lots appear to meet the City’s bulk standards for area and width, including the unique
requirements found in rural districts for a 250’ diameter circle to fit in the lot. In addition to this, the lots appear
consistent with city standards for subdivisions found in section 103.00.140. The Developer’s request for front yard
setback flexibility is due to constraints on a number of the lots due to topography and a preference for increasing
rear yard areas to buffer from surrounding uses.
Design and development standards. Specific standards are created for rural developments by City Code Sec.
105.12.650. This development is anticipated to meet applicable standards for dwelling area, on-site sewage
treatment (SSTS) systems, and vehicle parking.
City code contains minimal requirements for design and building materials on single family dwellings, particularly
in rural development. The resulting single family homes are anticipated to exceed applicable design standards.
Subdivision Signs. Section 105.12.430 allows one (1) subdivision sign for this residential development with a
maximum sign area of 32 sq. ft. which must be set back at least 10 feet from the right of way. No signage appears
to be detailed on the plans. If proposed, signage must conform to City standards. The Developer’s narrative
indicate a subdivision sign will be proposed and shown on the final plans.
Landscaping and Tree Preservation. A tree preservation plan was submitted and reviewed by the City’s Landscape
Architect. Per the City Landscape Architect’s Memo, the proposed plans require revisions to comply with City
Standards prior to acceptance by the City.
The Applicant has requested flexibility related to disturbed area or tree planting requirements standards. The
ordinance requires the developer plant a minimum of 5 trees per disturbed acre. The Developer is requesting a
variance to this requirement, and is asking instead to plant 3 trees per lot.
Wetlands. There are 6 wetlands on the development site. Of those, 5 will be preserved through the proposed
development layout. There is one very small wetland (#6) comprising .02 acres which is proposed for de minimis
removal. This has been approved by the Valley Branch Watershed District. Wetland buffer averaging is proposed
around the remaining wetlands. Staff recommend that wetland buffer signage be located on the lots containing a
wetland and a required wetland buffer.
Parking and Driveways. Section 105.12.650 requires two interior spaces per dwelling unit, and two exterior
spaces outside of the side yard setback for the principal structure. This is more restrictive than the standard in
Section 105.12.410 and is therefore the requirement. The home sites appear to accommodate this standard. The
homes will have two or more enclosed stalls with driveways that accommodate additional parking, likely
exceeding 2 spaces per lot. Given the width of the right of way, parking will be limited to one side of the street.
Section 9.16.090 details driveway requirements. Driveways must be at least 5 feet from property side yards and
must be between 12 and 26 feet in width. Driveways are not shown on the project plans, and locations cannot be
verified. As such, driveways must conform to all City standards including location, grade, and surface, when
proposed.
Access. The roadway proposed for this development is a public street, and extends the stub of Imperial Avenue
North in the Lake Elmo Heights 3rd Addition to the south and west to Inwood Avenue North. A cul-de-sac on the
south side of Imperial Avenue North, called Imperial Court, provides access to six of the proposed lots.
Traffic. Inwood Avenue is a collector street and designed to carry large traffic volumes. Washington County has
noted turn lanes will be required as part of this development. A Traffic Impact Report was prepared for the
previously approved 65-lot preliminary plat. The Developer has not submitted a new Traffic Impact Report at this
time although any impacts would be less than any anticipated for the previous plan.
Parks. §103.00.150 Park Land Dedication Requirements. The City Code requires that the project provide a
minimum of at least 5% of the land for parks, or a cash in lieu fee using the estimated fair market value of the
property. The City’s Parks Commission reviewed the concept plan for this development on February 18th 2026,
and provided a recommendation for cash in lieu given the close proximity to Lake Elmo Park Reserve.
Stormwater. The Developer has supplied plans showing 3 new City Owned stormwater ponds and two filtration
basins. The proposed ponds treat stormwater where water typically leaves the site, and utilizes existing
drainageways. Revised plans and details on the stormwater system will be required in future submittals to the
satisfaction of the City Engineer consistent with their memo.
REVIEW COMMENTS:
Conditions of approval for addressing agency review memos has been added to the recommendations. The
Applicant resubmitted a revised set of plans on April 13, 2026. The plans are currently under review. Updated
review memos are expected to be provided after a determination on the preliminary plat.
Fire Chief Review. The City’s Fire Chief provided a comment memo dated 3/24/2026 which includes comments
on emergency access, signage, hydrants, addressing, and street naming.
Valley Branch Watershed District. This property is located within Valley Branch Watershed District. The Applicant
will be required to follow watershed rules and permitting requirements. A permit from VBWD will be required
before any work can begin on site. A permit was received by VBWD on March 17, 2026 and review is ongoing.
Engineering Review. This project has been reviewed by the City Engineer for conformance with the City’s
Engineering Design Standards Manual. Detailed comments relating to the review are included in the Engineer’s
memo dated 3/24/2026. The City Engineer is recommending that if approved, the development fully address all
City Engineering comments. Revisions are required to the Preliminary Plat, Grading, Streets, Utilities, Storm
Sewer, Water, and Individual Subsurface Sewage Treatment plans to bring them into compliance with City
Standards.
Landscape Architect Memo. The City’s Landscape Architect has provided a memo dated 3/31/26 reviewing the
tree preservation and landscape plans submitted by the applicant. The plans set must be revised and/or modified
to meet City Standards. Several key comments are summarized below:
•Revisions are required to the Tree Preservation Plan to account for proposed removals, to accurately
classify trees, and to recalculate replacement requirements.
•Revisions are required to the Landscape Plan to meet City Code requirements related to ground cover and
species composition. The number of trees does not meet the City’s minimum but is subject to a request
for flexibility by the Developer.
REVIEW OF VARIANCES
The Developer has requested certain flexibilities for this project through variances to City Code. Variance reviews
are subject to Lake Elmo City Code and Statutory criteria. The following summary is intended to provide a
consolidated review of the flexibilities requested by the developer.
•Front Yard Setbacks – Per LEC 105.12.630 the minimum front yard setback is 100 feet from the road
right-of-way. The connecting road running internal to this development is at a high point, causing some
rear yards to have significant slopes. Other lots back up to wetlands or more dense suburban
development. To reposition homes and increase the usable rear yard areas, a 50’ setback is requested
which would leave the homes approximately 70’ from the road. The existing farmhouse is located
approximately 75’ from the centerline of Inwood Avenue (CSAH 13). With the dedication of an additional
right-of-way, the house will be located approximately 20’ from the new Inwood Avenue right-of-way. The
Developer is requesting a variance to allow 50’ front yard setback for all lots with the exception of a 20’
setback on the existing farmstead lot to keep the existing house.
•Landscaping Per Disturbed Acre – Per LEC 105.12.480(c,2) a minimum of five trees shall be planted for
every one acre of land that is disturbed by development activity. The Developer is requesting a variance
to this provision, and is proposing to plant 3 trees per lot. The Developer notes the required standard is
less onerous in typical urban development of 2-4 units per acre, which generally results in a maximum of
2.5 trees per home. Because the proposed lots are much larger than urban lots, the Developer would
rather the builder and homeowner decide where to plant these trees.
•Sidewalk on one side of street – Per LEC 103.00.140(j,5) sidewalks are required on one side of all streets.
The Developer is not proposing to include sidewalks on any of the new streets, so a variance to this
requirement is needed.
RECOMENDED FINDINGS
The findings in this staff report have been modified from those found in the Staff Report to Planning Commission
dated April 13, 2026.
Rezoning. As per LEC 105.12.280, the "city council may adopt amendments to the zoning ordinance and zoning
map in relation to land uses within a particular district or to the location of a district line. Such amendments
shall be used as a means to reflect changes in the goals and policies of the city as reflected in the comprehensive
plan.” When evaluating a rezoning request, the Planning Commission and City Council must find the request
consistent with the current city comprehensive land use plan. Staff find that the proposed RE district is
consistent with the Rural Single Family land use classification.
Variances. As per LEC 105.12.320(f), any action taken to approve or deny a variance request to the provisions of
the Zoning Ordinance shall be based on the listed findings. Staff has provided recommendations for each of the
requested variances which have been revised based on the Planning Commission’s recommendations.
Front Yard Setbacks: Staff recommends approval of this request based on the following findings:
(1)Practical difficulties.
The strict enforcement of this chapter would cause practical difficulties because of circumstances unique to
the individual property. The topography of the development does not allow for the single family yards to have
standard rear yard areas, and in some cases, there are concerns with rear yard slope stability given the
proximity of proposed structures. There is an existing house on the farmstead property that is already
nonconforming. The need for the variance is due to the dedication of additional right-of-way for the existing
county road.
(2)Unique circumstances.
A road connection is required in the alignment that is proposed. But for front yard setbacks, the lots would
meet the applicable bulk standards in every way. The existing farmstead house on the property was built in
1925. The need for the variance is due to the dedication of additional right-of-way for the existing county
road.
(3)Character of locality.
Front yard setback reduction will allow for an increase in the rear yard areas on the lots, which will enhance
the buffer to existing lots and land uses. This is in line with the rural development character. The farmstead
house has been located on this site since 1925. There is no change in the character.
(4)Adjacent properties and traffic.
This variance will not impact the supply of light and air to the adjacent property, or increase traffic on the
public streets.
Landscaping per Disturbed Acre: Staff recommends that the City deny the variance request from the total
number of trees, this would result in an added 45 trees in the development to meet the 5 trees per disturbed
acre requirement. The variance denial could be based on the following findings:
(1)Practical difficulties.
The request by the developer to reduce the overall number of tees is based on more recent urban
development characteristics. In rural areas, property owners are more likely to add trees to lots after
homesites are established. The property is being used in a reasonable manner and trees will be provided at a
higher rate per lot than denser urban development.
(2)Unique circumstances.
A higher number of trees on a per-lot basis are expected with this rural development than denser urban
developments. No recent rural developments have occurred since the adoption of new landscaping
requirements.
(3)Character of locality.
Approval of the proposed variance will not result in a development with fewer trees per lot than other new
developments in Lake Elmo. In this way, the development will be consistent with the character of the locality.
(4)Adjacent properties and traffic.
The proposed variance will not impair an adequate supply of light and air to property adjacent to the property
in question or substantially increase the congestion of the public streets. The number of trees planted will
reflect other rural developments and is not expected to have an adverse impact on surrounding properties or
their value.
Sidewalk on one side of street: Variances to the provisions of the Subdivision Ordinance must meet the criteria
listed in LEC 103.00.110 (c). Staff recommend approval of this request based on the following findings:
(1)The property owner proposes to use the property in a reasonable manner. The design of the development is
consistent with the other provisions of this ordinance.
(2)The proposed development is a rural development with large lots. Sidewalks are not a common element in
rural developments.
(3)The variance, if granted, will not alter the essential character of the locality. There are no sidewalks located in
the adjacent Lake Elmo developments.
Preliminary Plat. Staff recommends approval of the Preliminary Plat based on the following findings:
1.The preliminary plat is consistent with the intent of the 2040 Lake Elmo Comprehensive Plan and the
2040 Land Use Map for this area.
2.The preliminary plat generally complies with the City’s Subdivision regulations and does not meet the
criteria for denial in Section 103.00.090 (d)(2).
3.The preliminary plat generally complies with the City’s Zoning Code with the exceptions provided for in
requested variances.
4.The preliminary plat generally complies with the City’s design standards.
RECOMMENDED CONDITIONS OF APPROVAL:
Staff recommends approval of the Preliminary Plat with the following conditions:
1.Prior to the City finding any application for a final plat complete, the applicant shall fully address all
comments in the following review memos to the satisfaction of the City:
a.City Engineer’s memo dated 3/24/2026
b.City Landscape Architect’s memo dated 3/31/2026
c.City Fire Chief’s memo dated 3/24/2026
2.Prior to the City finding any application for a final plat complete, the applicant shall fully address any
changes to the plans that may be required by the approval or denial of any requested variances.
3.Prior to the City finding any application for final plat complete, the applicant shall demonstrate that the
plans reflect compliance with Valley Branch Watershed (VBWD) review requirements and that the
applicant provide the City evidence that all conditions attached to a VBWD permit will be met before the
starting any grading activity on the site.
4.The applicant shall obtain all necessary permits including but not limited to all applicable City permits
(building, grading, sign, etc.), Washington County ISTS permits, NPDES/SWPPP permits and Valley
Branch Watershed District approval before starting any grading or construction activities.
5.Wetland buffer signage in the City’s standard form shall be placed on all lots with wetland buffer areas.
6.The applicant/developer is responsible for a cash in lieu fee to cover all trees not planted but required
by the City’s Ordinance.
7.The applicant/developer is responsible, at their own expense, for installing all required right of way and
pedestrian improvements.
8.Storm water ponds shall be placed on separate outlots and conveyed to the City through a warranty
deed in a form acceptable to the City.
9.The applicant/developer shall provide the City a fee in lieu of park land dedication as required by
Section 103.00.150 to be paid prior to recording of the final plat.
10.All easements as requested by the City Engineer and Public Works Department shall be documented on
the Final Plat before the execution of the final plat by City Officials.
11.If necessary, the applicant shall provide the City with a copy of written permission for any off-site
grading work and storm sewer discharges to adjacent properties before starting any site work, grading
and as part of any final plat application.
12.If applicable, a storm water maintenance and easement agreement in a form acceptable to the City shall
be executed and recorded with the final plat.
13.Before the execution and recording of a final plat for the development, the developer or applicant shall
enter into a Developer’s Agreement or a Site Work Agreement with the City. Such an Agreement must
be approved by the City Attorney and by the City Council. The Agreement shall delineate who is
responsible for the design, construction and payment for the required improvements with financial
guarantees therefore.
14.The applicant or developer shall enter into a separate grading agreement with the City before starting
any grading activity in advance of final plat approval. The City Engineer shall review any grading plan
that is submitted in advance of a final plat, and said plan shall document the extent of any proposed
grading on the site.
FISCAL IMPACT:
Approval of the Rezoning, Preliminary Plat, and Variances grant entitlements to a developer. Therefore, there
would be no fiscal impact to the City at this time. When the property begins to develop, it will have municipal
water service and will pay water connection charges, building permit fees, and the like.
PUBLIC HEARING:
A public hearing was posted in the Stillwater Gazette on April 3rd, 2026, and a notice was mailed to property
owners within 500’ of the outermost property boundaries on March 30th, 2026. It was also added to the City’s
Push Notification list.
At its regular meeting on April 13, 2026, the City’s Planning Commission held a public hearing on the proposed
project. Several residents were present that provided comments on the proposed project. Commenters were
supportive of the changes proposed in the new layout for the Highpointe Crossing development. No other public
comments have been received on these requests since the public hearing.
OPTIONS:
1.Approve the preliminary plat, rezoning, and requested variances; or
2.Approve the preliminary plat, rezoning, and all or select variances with conditions as recommended by
staff; or
3.Deny the preliminary plat and requested variances.
RECOMMENDATION:
Based on the above review, City staff find the proposal to be generally in line with the City’s adopted ordinances
and policies. The Planning Commission discussed the project at its April 13, 2026 meeting and unanimously
voted to approve all items, including a modification to the requested setback variance, with conditions. Staff is
therefore recommending conditional approval of the preliminary plat, variances, and rezoning. Example motions
are provided on the following page.
Example Motions:
“Move to adopt Ordinance 2026-07, approving the rezoning requested by Rachel Development on the subject
property based on the findings of fact therein.”
“Move to adopt Resolution 2026-030, approving the preliminary plat for Highpointe Crossing requested by
Rachel Development on the subject property based on the findings of fact and conditions therein.”
“Move to adopt Resolution 2026-031, approving the front yard setback variance, Resolution 2026-032,
approving the landscaping variance, and Resolution 2026-033, approving the sidewalk variance for
Highpointe Crossing as requested by Rachel Development on the subject property based on the findings of
fact and conditions therein.”
“Move to adopt Resolution 2026-034, approving the summary publication of Ordinance 2026-07.”
ATTACHMENTS:
1.Ordinance 2026-07 - Approving Rezoning
2.Resolution 2026-030 - Approving Preliminary Plat
3.Resolution 2026-031 - Approving Front Yard Setback
Variance
4.Resolution 2026-032 - Approving Landscaping Variance
5.Resolution 2026-033 - Approving Sidewalk Variance
6.Resolution 2026-034 - Approving Summary Publication
7.Application and Narrative
8.Preliminary Plat Plans
9.Engineer Memo 3/24/2026
10.Fire Dept Memo 3/24/2026
11.LSA Memo 3/31/2026
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 2026-07
AN ORDINANCE AMENDING CHAPTER 105 OF THE LAKE ELMO CITY
CODE OF ORDINANCES BY REZONING ALL PROPERTY AT PID
21.029.21.32.0001 FROM RR (RURAL RESIDENTIAL) TO RE
(RESIDENTIAL ESTATE)
SECTION 1. Zoning Map Amendment. The following property is hereby rezoned from RR – Rural
Residential to RE – Residential Estate:
The North 1 /2 of the SW 1/4 of Section 21, Township 29, Range 21,
Washington County, Minnesota; Except: All that part of the North 75.00 feet of
the East 150.00 feet of the North 1/2 of the SW 1/4 of Section 21, Township 29
North, Range 21 West, Washington County, Minnesota, which lies westerly of
the west line of Parcel 3 of the Washinton County Highway Right of Way Plat
No. 98 - C.S.A.H. l3, according to the recorded plat thereof.
SECTION 2. Zoning Map. The zon ing map of the City of Lake Elmo shall be republished in the ordinary
course to show the aforesaid zoning, and in the interim the Clerk shall appropriately mark the zoning map on
file in the Clerk’s Office for the purpose of indicating the rezoning hereinabove provided for in this ordinance,
and all of the notations, references, and other information shown thereon are hereby incorporated by reference
and made a part of this ordinance.
SECTION 3. Effective Date. This ordinance shall become effective immediately upon adoption of a
Resolution approving a Final Plat for the project on the property described in Section 1 of this ordinance.
SECTION 5. Adoption Date. This Ordinance 2026-07was adopted on this 5th day of May , 2026, by a vote of
___ Ayes and ___ Nays.
LAKE ELMO CITY COUNCIL
__________________________________
Charles Cadenhead, Mayor
ATTEST:
_____________________________________
Julie Johnson, City Clerk
This Ordinance 2026-07 was published on the ______ day of __________________, 2026
1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-030
RESOLUTION APPROVING THE HIGHPOINTE CROSSING PRELIMINARY PLAT
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Rachel Development, Inc. (the “Applicant”) submitted an application to the
City of Lake Elmo for a preliminary plat called Highpointe Crossing, for the property legally
described on the attached Exhibit A (the “Property”), a copy of the preliminary plat is on file in
the City of Lake Elmo Community Development Department; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on April 13,
2026 to review and consider the preliminary plat; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and 6-0
recommendation of approval of the preliminary plat with the recommended findings and
conditions to the City Council as part of a staff report dated May 5, 2026; and
WHEREAS, the City Council considered the preliminary plat at its May 5, 2026, meeting
and hereby makes the following findings of fact:
1.The preliminary plat is consistent with the intent of the 2040 Lake Elmo Comprehensive Plan and
the 2040 Land Use Map for this area.
2.The preliminary plat generally complies with the City’s Subdivision regulations and does not
meet the criteria for denial in Section 103.00.090 (d)(2).
3.The preliminary plat generally complies with the City’s Zoning Code with the exceptions
provided for in requested variances.
4.The preliminary plat generally complies with the City’s design standards.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby
approve the Highpointe Crossing preliminary plat subject to the following conditions:
1.Prior to the City finding any application for a final plat complete, the applicant shall fully address
all comments in the following review memos to the satisfaction of the City:
a.City Engineer’s memo dated 3/24/2026
b.City Landscape Architect’s memo dated 3/31/2026
c.City Fire Chief’s memo dated 3/24/2026
2.Prior to the City finding any application for a final plat complete, the applicant shall fully address
any changes to the plans that may be required by the approval or denial of any requested
variances.
2
3.Prior to the City finding any application for final plat complete, the applicant shall demonstrate
that the plans reflect compliance with Valley Branch Watershed (VBWD) review requirements
and that the applicant provide the City evidence that all conditions attached to a VBWD permit
will be met before the starting any grading activity on the site.
4.The applicant shall obtain all necessary permits including but not limited to all applicable City
permits (building, grading, sign, etc.), Washington County ISTS permits, NPDES/SWPPP
permits and Valley Branch Watershed District approval before starting any grading or
construction activities.
5.Wetland buffer signage in the City’s standard form shall be placed on all lots with wetland buffer
areas.
6.The applicant/developer is responsible for a cash in lieu fee to cover all trees not planted but
required by the City’s Ordinance.
7.The applicant/developer is responsible, at their own expense, for installing all required right of
way and pedestrian improvements.
8.Storm water ponds shall be placed on separate outlots and conveyed to the City through a
warranty deed in a form acceptable to the City.
9.The applicant/developer shall provide the City a fee in lieu of park land dedication as required by
Section 103.00.150 to be paid prior to recording of the final plat.
10.All easements as requested by the City Engineer and Public Works Department shall be
documented on the Final Plat before the execution of the final plat by City Officials.
11.If necessary, the applicant shall provide the City with a copy of written permission for any off-
site grading work and storm sewer discharges to adjacent properties before starting any site work,
grading and as part of any final plat application.
12.If applicable, a storm water maintenance and easement agreement in a form acceptable to the
City shall be executed and recorded with the final plat.
13.Before the execution and recording of a final plat for the development, the developer or applicant
shall enter into a Developer’s Agreement or a Site Work Agreement with the City. Such an
Agreement must be approved by the City Attorney and by the City Council. The Agreement
shall delineate who is responsible for the design, construction and payment for the required
improvements with financial guarantees therefore.
14.The applicant or developer shall enter into a separate grading agreement with the City before
starting any grading activity in advance of final plat approval. The City Engineer shall review
any grading plan that is submitted in advance of a final plat, and said plan shall document the
extent of any proposed grading on the site.
Passed and duly adopted this 5th day of May, 2026, by the City Council of the City of Lake
Elmo, Minnesota.
___________________________________
Mayor Charles Cadenhead
ATTEST:
____________________________________
Julie Johnson, City Clerk
3
Resolution 2026-030
Legal Description of Subject Property
The North 1 /2 of the SW 1/4 of Section 21, Township 29, Range 21, Washington County,
Minnesota; Except: All that part of the North 75.00 feet of the East 150.00 feet of the North 1/2 of
the SW 1/4 of Section 21, Township 29 North, Range 21 West, Washington County, Minnesota,
which lies westerly of the west line of Parcel 3 of the Washinton County Highway Right of
Way Plat No. 98 - C.S.A.H. l3, according to the recorded plat thereof.
1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-031
RESOLUTION APPROVING THE REQUEST WITH CONDITIONS FOR A VARIANCE TO
ALLOW REDUCED FRONT YARD SETBACKS ON THE PROPERTY LOCATED AT 2298
INWOOD AVENUE NORTH
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Rachel Development, Inc. (the “Applicant”), and Allen Eberhard, Trustee
of Caroline M. Eberhard Trust (the “Owner”) have submitted an application to the City of Lake
Elmo (the “City”) for a variance request to allow a reduced front yard setback on the property
located at 2298 Inwood Ave N PID# 21.029.21.32.0001, Lake Elmo, MN 55042 (the
“Property”); and
WHEREAS, notice has been published, mailed, and posted pursuant to the Lake Elmo
Zoning Code, Section 103.00.120; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter
on April 13, 2026; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation of approval to the City Council as part of a Staff Memorandum dated May 5,
2026; and
WHEREAS, the City Council considered said matter at its May 5, 2026 meeting and
directed City staff to draft a resolution approving the variance for its consideration; and
NOW THEREFORE, based on the testimony elicited and information received, the City
Council makes the following:
FINDINGS
1)That the procedures for obtaining a variance are found in Section 105.12.320 of the
Lake Elmo Zoning Code.
2)That all submission requirements of Section 105.12.320 and 105.12.1260 of the Lake
Elmo Zoning Code have been met by the Applicant.
3)That the proposed variance includes the following components:
a) The applicant proposes to subdivide the existing property into lots for new
2
construction, and to maintain the existing home. The home is a legal nonconformity
as it does not meet required setbacks.
4)Practical Difficulties as used in connection with the granting of a variance, means that
the property owner proposes to use the property in a reasonable manner not permitted
by an official control:
The strict enforcement of this chapter would cause practical difficulties because of
circumstances unique to the individual property. The topography of the development
does not allow for the single-family lot yards to have standard rear yard areas, and
in some cases, there are concerns with rear yard slope stability given the proximity
of proposed structures. There is an existing house on the farmstead property that is
already nonconforming. The need for the variance is due to the dedication of
additional right-of-way for the existing county road.
5)Unique Circumstances the plight of the landowner is due to circumstances not created
by the landowner:
A road connection is required in the alignment that is proposed. But for front yard
setbacks, the lots would meet the applicable bulk standards in every way. The
existing farmstead house on the property was built in 1925. The need for the
variance is due to the dedication of additional right-of-way for the existing county
road.
6)Character of Locality the proposed variance will not alter the essential character of the
locality in which the property in question is located:
Front yard setback reduction will allow for an increase in the rear yard areas on the
lots, which will enhance the buffer to existing lots and land uses. This is in line with
the rural development character. The farmstead house has been located on this site
since 1925. There is no change in the character.
7)Adjacent Properties and Traffic the proposed variance will not impair an adequate
supply of light and air to properties adjacent to the property in question or substantially
increase the congestion of the public streets or substantially diminish or impair property
values within the neighborhood:
This variance will not impact the supply of light and air to the adjacent property,
or increase traffic on the public streets.
DECISION
NOW, THEREFORE, BE IT FURTHER RESOLVED, and based upon the
information received and the above Findings, that the City Council of the City of Lake
Elmo hereby approves the request with conditions for a variance request to LEC
105.12.630 allowing reduced front yard setbacks of 50’ for new lots and 20’ for the
existing farmstead lot in the Highpointe Crossing development loacted at 2298 Inwood
Ave N. The conditions for approval are outlined below:
3
1.This variance approval is only for the plat to be known as Highpointe
Crossing.
2.If approved, this variance shall expire if the work does not commence within
12 months of the date of granting the variance.
Passed and duly adopted this 5th day of May, 2026, by the City Council of the City of Lake
Elmo, Minnesota.
___________________________________
Mayor Charles Cadenhead
ATTEST:
____________________________________
Julie Johnson, City Clerk
1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-032
RESOLUTION APPROVING A VARIANCE TO ALLOW REDUCED PLANTINGS PER ACRE
OF DISTURBED LAND ON THE PROPERTY LOCATED AT 2298 INWOOD AVENUE NORTH
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Rachel Development, Inc. (the “Applicant”), and Allen Eberhard, Trustee
of Caroline M. Eberhard Trust (the “Owner”) have submitted an application to the City of Lake
Elmo (the “City”) for a variance request to the provisions of LEC 105.12.480(c,2) which would
allow fewer than five trees per acre of disturbed land reduced front yard setback on the property
located at 2298 Inwood Ave N PID# 21.029.21.32.0001, Lake Elmo, MN 55042 (the
“Property”); and
WHEREAS, , notice has been published, mailed, and posted pursuant to the Lake Elmo
Zoning Code, Section 103.00.120; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter
on April 13, 2026; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation of approval to the City Council as part of a Staff Memorandum dated May 5,
2026; and
WHEREAS, the City Council considered said matter at its May 5, 2026 meeting and
directed City staff to draft a resolution denying the variance for its consideration; and
NOW THEREFORE, based on the testimony elicited and information received, the City
Council makes the following:
FINDINGS
1)That the procedures for obtaining a variance are found in Section 105.12.320 of the
Lake Elmo Zoning Code.
2)That all submission requirements of Section 105.12.320 and 105.12.1260 of the Lake
Elmo Zoning Code have been met by the Applicant.
3)That the proposed variance includes the following components:
a) The applicant proposes to subdivide the existing property into several lots for new
2
construction. The applicant is requesting to plant three trees per lot, rather than the
required five trees per acre of disturbed land.
4)Practical Difficulties as used in connection with the granting of a variance, means that
the property owner proposes to use the property in a reasonable manner not permitted
by an official control:
The request by the developer to reduce the overall number of tees is based on more
recent urban development characteristics. In rural areas, property owners are more
likely to add trees to lots after homesites are established. The property is being used in
a reasonable manner and trees will be provided at a higher rate per lot than denser
urban development.
5)Unique Circumstances the plight of the landowner is due to circumstances not created
by the landowner:
A higher number of trees on a per-lot basis are expected with this rural development
than denser urban developments. No recent rural developments have occurred since
the adoption of new landscaping requirements.
6)Character of Locality the proposed variance will not alter the essential character of the
locality in which the property in question is located:
Approval of the proposed variance will not result in a development with fewer trees
per lot than other new developments in Lake Elmo. In this way, the development will
be consistent with the character of the locality.
7)Adjacent Properties and Traffic the proposed variance will not impair an adequate
supply of light and air to properties adjacent to the property in question or substantially
increase the congestion of the public streets or substantially diminish or impair property
values within the neighborhood:
The proposed variance will not impair an adequate supply of light and air to
property adjacent to the property in question or substantially increase the congestion
of the public streets. The number of trees planted will reflect other rural
developments and is not expected to have an adverse impact on surrounding
properties or their value.
DECISION
NOW, THEREFORE, BE IT FURTHER RESOLVED, and based upon the information
received and the above Findings, that the City Council of the City of Lake Elmo hereby approves
with conditions a variance request to the provisions of LEC 105.12.480(c,2) which would allow
fewer than five trees per acre of disturbed land reduced front yard setback on the property on the
property located at 2298 Inwood Ave N. The conditions for approval are outlined below:
1.This variance approval is only for the plat to be known as Highpointe Crossing.
2.If approved, this variance shall expire if the work does not commence within 12 months of
the date of granting the variance.
3
Passed and duly adopted this 5th day of May, 2026, by the City Council of the City of Lake
Elmo, Minnesota.
___________________________________
Mayor Charles Cadenhead
ATTEST:
____________________________________
Julie Johnson, City Clerk
1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-033
RESOLUTION APPROVING THE REQUEST WITH CONDITIONS FOR A VARIANCE TO THE
SUBDIVISION ORDINANCE SECTION 103.00.140(J,5) REQUIRING SIDEWALK ON ONE
SIDE OF ALL STREETS ON THE PROPERTY LOCATED AT 2298 INWOOD AVENUE
NORTH
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Rachel Development, Inc. (the “Applicant”), and Allen Eberhard, Trustee
of Caroline M. Eberhard Trust (the “Owner”) have submitted an application to the City of Lake
Elmo (the “City”) for a variance request to LEC 103.00.140(j,5) to allow development of new
streets without a sidewalk on the property located at 2298 Inwood Ave N PID#
21.029.21.32.0001, Lake Elmo, MN 55042 (the “Property”); and
WHEREAS, notice has been published, mailed, and posted pursuant to the Lake Elmo
Zoning Code, Section 103.00.120; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter
on April 13, 2026; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation of approval to the City Council as part of a Staff Memorandum dated May 5,
2026; and
WHEREAS, the City Council considered said matter at its May 5, 2026 meeting and
directed City staff to draft a resolution approving the variance for its consideration; and
NOW THEREFORE, based on the testimony elicited and information received, the City
Council makes the following:
FINDINGS
1)That the procedures for obtaining a variance are found in Section 103.00.120 of the
Lake Elmo Subdivision Code.
2)That all submission requirements of Section 103.00.120 of the Lake Elmo Subdivision Code
and 105.12.320(c) of the Lake Elmo Zoning Code have been met by the Applicant.
3)That the proposed variance includes the following components:
2
a) The applicant proposes to subdivide the existing property into lots for new
construction. The Proposed plat includes two new public streets. The applicant is
not proposing to include a sidewalk on the new streets.
4)The property owner proposes to use the property in a reasonable manner. The design of
the development is consistent with the other provisions of this ordinance.
5)The proposed development is a rural development with large lots. Sidewalks are not a
common element in rural developments.
6)The variance, if granted, will not alter the essential character of the locality. There are
no sidewalks located in the adjacent Lake Elmo developments.
DECISION
NOW, THEREFORE, BE IT FURTHER RESOLVED, and based upon the information
received and the above Findings, that the City Council of the City of Lake Elmo hereby approves
the request with conditions for a variance to LEC 103.00.140(j,5) to allow development of new
streets without a sidewalk on the property located at 2298 Inwood Ave N. The conditions for
approval are outlined below:
1.This variance approval is only for the plat to be known as Highpointe Crossing.
2.If approved, this variance shall expire if the work does not commence within 12
months of the date of granting the variance.
Passed and duly adopted this 5th day of May, 2026, by the City Council of the City of Lake
Elmo, Minnesota.
___________________________________
Mayor Charles Cadenhead
ATTEST:
____________________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2026-034
RESOLUTION AUTHORIZING PUBLICATION OF A SUMMARY OF
ORDINANCE 2026-07
WHEREAS, the Lake Elmo City Council has adopted Ordinance No. 2026-07, an
ordinance that amends the City’s Zoning Code Chapter 105 of the Lake Elmo City Code by
rezoning all property at PID 21.029.21.32.0001 from RR - Rural Residential, to RE – Residential
Estate.
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake
Elmo that the City Clerk shall cause the following summary of Ordinance No. 2026-07 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 2026-07, an ordinance
that amends the Zoning Ordinance by rezoning all property at PID 21.029.21.32.0001 from RR
- Rural Residential, to RE – Residential Estate. This ordinance creates land use standards
consistent with the requested Highpointe Crossing development project proposed by Rachel
Development which was approved by the Lake Elmo City Council on May 5, 2026.
The full text of Ordinance 2026-07 is available for inspection at Lake Elmo City Offices during
regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City
Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of
the ordinance be placed in a public location within the City.
Dated: May 5, 2026
___________________________________
Charles Cadenhead, Mayor
ATTEST:
____________________________________
Julie Johnson, City Clerk
4180 Napier Ct NE Michael, MN 55376
Office: 763.424.1500
www.racheldevelopment.com
Highpointe Crossing - 2298 Inwood Ave N – Preliminary Plat/PUD Narrative
To: City of Lake Elmo
From: Rachel Development, Paul Robinson – Development Director
Date: 2-26-26, updated 3-10-26
A - Submittal Documents:
1.Narrative
2.Preliminary Plat Application
3.Rezoning Application
4.Preliminary Plat Application Plans
o Site Plan
o Certificate of Survey/ Existing Conditions
o Preliminary Plat
o Tree Preservation Plan
o Landscape Plan
5.Preliminary Construction Plans
o Title Sheet
o CR 13 Turning Lanes
o Street and Watermain Plans
o Storm Plan
o Grading Plan
o Erosion Control Plan
o City Detail Plates
6.Stormwater Management Plan - Narrative and Supporting Data/Calculations
7.SSTS - Soil Borings and Pit Data
8.SSTS – Soil Boring and Pit Map
9.Traffic Memo
10.Letter from Washington County re: Septic Systems
11.Wetland Delineation Report
12.Notice of Decision - Wetland Delineation - Valley Branch Watershed District
13.Notice of Decision - De-minimis Wetland Impact - VBWD
14.Soil Boring Report – Braun
15.Mailing Labels - from Washington County
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 2
2
B - Development Property:
•Owner
o Caroline M Eberhard Trust - Allan Eberhard is the Trustee.
•Applicant
o Rachel Development – Paul Robinson, Development Director
•Property
o Address – 2298 Inwood Ave N, Lake Elmo Mn 55042
o Current Zoning – Rural Residential (RR)
o Current Land Use Plan Guiding – Rural Single Family (RSF)
C – Development Team and Land Seller
•Engineer, Sathre Bergquist – Bob Molstad
•Surveyor, Sather Bergquist – Colyn Tvete
•Wetland Consultant, Kjolhaug Environmental - Melissa Barrett
•Traffic Engineer, S2 Traffic Solutions - Vernon Swing
•Landscape Architect, Pioneer Engineering – Jenni Thompson
•Attorney, Larken Hoffman - Ryan Boe
Eberhard Property
2298 Inwood Ave
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 3
3
D - Introduction:
After a couple different plans we hope we have landed on a plan that can succeed with the City
approvals as well as in the marketplace. The is a simple Residential Estate rural lot plan with City water,
rural roads and individual septic systems.
D - Property Facts
•PID # 2102921320001
•Gross Acres 78.24
•Wetlands Acres (2.58)
Net Acres 75.66
E - Background
At the October 17, 2025, City Council meeting, we discussed alternatives to the previously approved 65-
lot plan for the property, for which sanitary sewer service was being pursued. Two rural, large-lot
alternatives were presented: an 11-lot plan and a 30-lot plan.
During that discussion, the Council indicated a preference for the lower-density, 11 Lot concept. I
explained at the time that implementing that plan would require several exceptions to City code and
policies, including the use of private wells instead of City water and shared private driveways in lieu of a
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 4
4
City roadway.
Following the meeting, we met with City staff and came to understand that obtaining some of those
exceptions would likely be challenging and time consuming. As a result, we reevaluated the project and
shifted our focus to using the City’s existing Residential Estate zoning district.
The Residential Estate district is one of the two zoning districts identified in the Comprehensive Plan
that were later combined into the Rural Single Family land use category that guides this property. This
zoning district was also used for the two adjacent developments and aligns with what both the Planning
Commission and neighboring residents have indicated is their preferred development pattern.
While it appears that Residential Estate zoning has not been used since 2007-9, it remains an adopted
zoning district and provides a clear and predictable framework for moving forward.
Unlike the earlier OP-PUD plan, we proactively identified suitable septic locations on each lot and
submitted them to the County for approval. That approval letter is attached in Exhibit B.
Our proposal still requires some minor zoning flexibilities. Most of these flexibilities or exceptions were
reviewed with the concept plan review by the City Council at their February 18, 2026, City Council
Meeting. These are also reviewed later in this narrative.
F – Preliminary Plat Data
1.Basic Facts
a.Acres
i.Gross Acres 78.24
ii.ROW (Interior)5.13
iii.ROW (Inwood)2.23
iv.Lotted Area 64 .70
v.Ponding Outlots 6.18
b.18 Lots (including one lot with existing homestead)
c.Gross Density - 0.23 units/acre
d.Average Density – 78/18 = 4.34 acres/unit (exceeds the 3.3 acres/unit required by
Residential Estate)
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 5
5
G - Comprehensive Plan
As mentioned in the background section above the property we are developing is guided Residential
Single Family (RSF). This land use combines Rural Single Family and Residential Estate land uses. We
have been told that the City intended to create a new zoning district to best fit this guiding but that
never happened. We tried using the OP-PUD but could ultimately not get a community septic system
approved by the state so now we are following the Residential Estate zoning which is at the lower end of
the density range allowed within RSF. The allowed density range within RSF is 0.1 to 2.0 units per acre.
Our proposal is 0.25 units per acre.
H - Zoning
The property is currently zoned Rural Residential. We are requesting a rezoning to Residential Estate
Zoning.
I - Residential Estate Lot Standards
Our Preliminary Plat complies with all of the Residential Estate Zoning Standards with one minor
exception for the existing farmstead and garage where a front yard setback variance is needed. The lot
standards are listed on the following page.
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 6
6
1.Setbacks - Home
a.Front 100’
b.Rear 100’
c.Side 50’
d.Side (Public Street) – 80’
2.Setback – Accessory Structure
a.Front 100’
b.Rear 15’
c.Side 15’
d.Side (Public Street) – 30’
3.Minimum Lot Area - 2.5 acres
a.Average Density - 3.3 overall average (proposed 4.3 acres/unit)
b.Other Code requirements
i.3:1- Lot depth to lot width (ex. 200’ wide lots can be 600’ deep). All of the lots
meet this criterion when length is measured at the middle of the lot and width
at the front setback. Table provided on sheet PP6
ii.1.25 ac of upland area – Each lot is required to have at least 1.25 acres outside
of the floodplain and drainage and utility easement. This is also shown on sheet
PP6.
4.Maximum Impervious Coverage - 15%
5.250 Radius
a.250’ radius needs to fit inside each lot (shown on pre-plat plan PP6)
6.3:1 Length to Width Ratio
a.Lot depth to lot width (ex. 200’ wide lots can be 600’ deep). All of the lots meet this
criterion when length is measured at the middle of the lot and width at the front
setback. Table provided on sheet PP6
7.Minimum Upland Area (not inc. D & U areas) - 1.25 ac of upland area – Each lot is required to
have at least 1.25 acres outside of the floodplain and drainage and utility easement. The
smallest amount of area that meets this criterion is on Lot 12, Block 1, which has 1.96 acres of
upland area outside the D & U. This far exceeds the minimum as do the remainder of the lots.
This is also shown on sheet PP6.
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 7
7
J - Development Plan Details – Grading, Utilities, and Streets
1. Site Grading
Site grading will consist of grading the proposed stormwater ponds and roadway first, a few of
the proposed house pads will be graded to get the site to balance on-site. The on-site cut is +/-
41,500 cy. The proposed graded area is +/- 21 acres. With the construction of 17 or 18 new
homes we are estimating +/- 29 acres of disturbance. (29/78.24 = 37% of the site)
2. Watermain
Plans include a watermain connection from Inwood to Imperial. Our plans also include a
pressure reducing value at the connection by Lake Elmo Heights. As discussed with the City
Council we are specifying the pipe material as PVC and final specifications will be provided with
the final construction plans.
3. Storm Water Treatment
We have completed a storm water management plan and will be working with Valley Branch
Watershed District (VBWD) on their review. Our plan addressed a number of comments raised
by the City as well as VBWD. As the code requires, we are treating water in every location
where the water leaves our site currently and we are utilizing those existing drainageways.
According to our soils report from Braun Intertec the soils on site are not conducive to
infiltration basins therefore we are only showing filtration basins and have followed the
appropriate treatment guide per the VBWD rules. We have used the City and County data to
locate and show adjacent off-site septic drain fields and have located them generally on the
plans.
4. Roadway
a. City Roadways (Imperial) - We are using the City standard 804 for rural roadways. That
will include 2’ concrete ribbon curb and 24’ of asphalt for a 28’ wide road in a 70’ ROW.
The 70’ ROW will encompass the entire ditch section. We can adjust the ROW if the City
would like the ROW to end at the ditch bottom if desired.
b. County Roadway (Inwood) - County sent City a letter with their comments on the
concept plan. They would like full turn lanes installed. They are ok leaving the existing
farmstead driveway. We are complying with their requests.
c. Traffic – A new traffic generation report was not completed for this development.
However, we have included the generation study done for the previously approved 65
lot preliminary plat. Logic would tell you that since we reduced the number of units by
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 8
8
73% the total trip generation will be reduced by that amount as well. Under the 65 lot
plan the trips per day total was 669 per day 27% of that total is 180 trips per day.
d. Connection to Imperial – It is our understanding the City is rebuilding Imperial Ave this
summer. We would respectfully request the temporary cul-de-sac adjacent to our
development not be reconstructed as a cul-de-sac but as a typical street section and
that we coordinate this connection to our development. Why build a new cul-de-sac
only to tear it out a couple months later.
5. Septic
We have completed the required initial testing for both primary and secondary areas. The
County has issued their preliminary approval. This letter is included with our submittal. As a
part of their approval process, the County asks for a 10,000 sf area of suitable soils. According to
the County this more than exceeds the area needed for primary and secondary septic drain field
areas, they no longer require showing two separate areas as referenced in the City’s ordinances.
a. Setbacks to treatment areas follow county and state setbacks and rules
i. 10’ to property lines
ii. 10’ to watermains
iii. 10’ to occupied buildings
iv. 75’ to wetland or unclassified body of water (this does not include storm water
ponds). There was an initial comment from staff about a required setback to
storm water ponds. None are required by the state or county. A response
regarding it was sent to the City staff with our concept review.
b. City Setback and Other Rules
i. The City has a 35’ setback to infiltration basins and so does guidance from the
Mn Storm Water Manual. During our sketch plan review the City asked if we
would follow the 35‘ setback for all storm water best management practices
(BMP) and we agreed to voluntarily modify our plans to provide 35’. Those
changes have been incorporated into the Preliminary Plat .
c. Future Final Septic Design Approval
i. The methodology used for the initial County approval is meant to show that at
the time of platting a lot there is enough area on the lot to accommodate
primary and secondary septic sites. A final detailed septic design is required as a
part of building a new home. That design process often ends up with septic
systems being located in areas outside of the original 10,000 sf test area.
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 9
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Prior to submitting our Preliminary Plat we sent the preliminary plat grading
plan to the County for a preliminary review and, while there are areas that will
need attention in the future with final grading and siting of the homes, none of
the homesites gave the County any concern that septic sites shown could not be
used for a final septic design if needed.
d. Construction Schedule
o Site Grading – June/July 2026
o Utility Installation – August/September 2026
o Street Construction – October 2026
o Minor Utility Installation – November 2026
K - Flexibilities requested and highlighted in our sketch plan review
1. Setback for existing home and accessory structure. We are leaving the option open to sell the
existing homestead as is. Much like with the previously approved preliminary plat we will need
a 20’ front yard setback variance to accommodate the existing homestead. In large part this is
needed because of dedicating additional ROW for Inwood and because the RE zoning has a
significantly increased front yard setback from historic standards.
2. Wetlands (Lot Area) – Including wetlands within the lotted area of lots has been the past
practice in all Residential Estate developments to date. Council indicated agreement as well.
The lot area, not encumber by wetlands and drainage and utility easements has been provided.
This data shows that all the lots in the Preliminary Plat include 1.25 ac of area above the
floodplain and free of any drainage and utility easements.
3. Tree planting requirements – The City has a requirement to plant 5 trees per disturbed acre.
This standard is less onerous in typical urban development where you have 2-4 units per acre.
In that case you would have maximum of 2.5 trees per home. This seems like a fairer standard.
We are requesting flexibility to require 3 trees per lot. This would exceed the practical
application of the code and is what we have shown on our landscaping plan. Since the lots are
so big we would rather the builder and homeowner decide where to plant these trees and we
will put that obligation on then as a part of their lot purchase.
Another provision in the tree code is to not allow trees to be within a drainage and utility
easement. We would like a small exception to this for the trees adjacent to the ponds as you
enter the project so we can keep a nice and consistent treed boulevard as you enter the project.
4. Material Exceptions
a. PVC vs Ductile Iron for Watermain.
b. HDPE or PP for RCP Strom Pipe in all green areas.
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 10
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L - Development Plan Details – Environmental/Landscaping
1. Wetlands
The site contains Type 2 wetlands, which require a 50-foot buffer or a 25-foot buffer with
approved buffer averaging. Buffer averaging has been applied where appropriate and is shown
on the plans. A deminimis impact application was previously approved for the very small 0.02
acre impact to wetland #2. The Notice of Decision approval that deminimis impact is included
with our submittal.
2. Tree Preservation/Replacement
There are overall very few trees on the property. In total there are 78 surveyable trees totaling
1,273 inches. In total we are removing 17. 9% of the total inches, under the threshold of 30%.
Therefore, there is no required tree replacement.
3. Street Trees
We are planning to plant all required street trees in the front yards outside of the City ROW and
front yard D & U. Since there is a 100’ front yard setback this helps to create a nice streetscape
within these very large yards of the Residential estate zoning district. The landscaping plan
shows streets trees required based on 1 tree per every 50’. We have exempted the power line
ROW from that calculation. This is still a large number of trees for a rural streetscape where you
may have 4-6 or more trees per home versus a typical urban development with 1 street tree per
home.
4. Monumentation – With our final plan set we intend to propose some monumentation as you
enter the property. For that we would likely need to add a small outlot area or easement area
at the entrance at Inwood or we may need to ask for flexibility to place in D & U or right of way.
M- Changes to Concept Plan - Summary
Included in our submittal is an updated letter addressing the engineering comments in detail from the
Concept Plan review. We updated the comments provided in response to the concept plan based on
the Preliminary Plat. Below is a summary of some of the changes.
1. Storm Water
a. Removed the ponding in the NE corner and added pond north of entrance off Inwood.
b. Removed the filtration areas along the north property line.
c. Provided additional information regarding the flow paths and emergency overflows and
locations relative to adjacent septic systems.
d. Added setback to ponding areas (BMP’s) of 35’ from the potential septic areas.
e. Offsite drainage follows existing and historic drainage patterns. In some instances, the
exact location was modified to minimize any impacts to neighbors. In all cases as
required the rate of flow is the same or less than current rates.
Highpointe Crossing - 2298 Inwood Ave N – Lake Elmo – Preliminary Plat Narrative
February 26, 2026
Page 11
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f. Storm water BMP accesses provided that are 20’ wide and do not exceed 10% slope.
g. Subsurface Sewage Treatment Systems (SSTS)
h. Provided compliant locations, County approval letter and soils borings to City.
i. We show conceptual grading around all homes and septic areas to demonstrate how
grading and compliance can be achieved.
2. Roadways
a. Using City rural road standard 804 without sidewalk (added 3% cross section).
b. Providing turn lane as requested by Washington County
3. Wetlands
a. All wetlands are within lots and protected by Drainage and Utility easements
4. Water
a. Include the use of PVC vs. Ductile Iron pipe. We understand that updated City standards
are in progress.
b. Add a PRV valve within a D & U adjacent to Lot 1, Block 2.
N- Conclusion
We look forward to discussing our Residential Estate plans with the Planning Commission and City
Council.
Paul Robinson
Development Director, Rachel Development
EXISTING HOME
TO REMAIN
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
Subsurface Sewage
Treatment System (SSTS)
LP
H
P
LP
HP
13
16
17
OCS 5
10
9
6
5
OCS 2
1
8
11
OCS 3
OCS
4
12
14
15
4
420'-18"HDPE
@ 0.48%
197'-18"HDPE
@ 2.03%
250'-18"HDPE
@ 0.40%
234'-18"HDPE
@ 0.43%
N6
N5
N4
N3
N2
N1
420'-18"HDPE
@ 0.48%
420'-18"HDPE
@ 0.48%
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HWL-1030.2
HWL-1026.9
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1OFHIGHPOINTE CROSSING
LAKE ELMO, MINNESOTA
RACHEL DEVELOPMENT2-24-2026
JLT
JLT
Name
Reg. No.Date
Revisions Date
Designed
Drawn
2024 Pioneer Engineering, P.A.
Mendota Heights, MN 55120
2422 Enterprise Drive (651) 681-1914
Fax: 681-9488www.pioneereng.com
LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS
2-24-2026
I hereby certify that this plan was prepared by
me or under my direct supervision and that I
am a duly Licensed Landscape Architect
under the laws of the State of Minnesota 44763
Jennifer L. Thompson 1LANDSCAPE PLAN
00-PLAN-126016-SHEET-LAND
LAKE ELMO FIRE DEPARTMENT – OFFICE OF THE FIRE MARSHAL
Fire Prevention, Code Enforcement, and Public Education
March 24, 2026
Sophia Jensen, Planner
City of Lake Elmo
Re: Highpointe Crossing
Prepared by: Anthony Svoboda, Fire Marshal
Applicable Codes:
• 2020 Minnesota State Fire Code
• 2020 Minnesota State Building Code
• Lake Elmo Fire Department Fire Code Policies
• NFPA 13, 2016 edition
• NFPA 13D, 2016 edition
Fire Department Comments:
1) All roads and drive lanes shall meet the Lake Elmo Fire Department requirements for widths and turning
radiuses.
2) Approved fire apparatus roads shall be provided and maintained in coordination with engineering, public works,
planning, and fire departments. In accordance with MSFC D104.2, two fire apparatus access roads shall be
required and always maintained.
3) Project construction phasing shall always accommodate emergency access to the entire construction zone,
generally meaning two separate means of entrance/exit as defined in the code. Phasing plan to be approved by
the fire department prior to construction.
4) An approved signage and marking plan shall be determined for all No Parking and Fire Lane access roads. On-
street parking shall be provided in approved locations following review by Engineering and Public Works. Parking
shall be prohibited on both sides of private driving lanes.
5) Street names and addressing shall be consistent with the Washington County Uniform Street Naming and
Property Numbering System.
6) Fire hydrants and watermains shall be provided in approved locations following review by Engineering and
Public Works.
7) Building address numbers shall be plainly visible from the street fronting the property and shall be contrasting
color from the background. Size and placement of address numbers shall be approved by the fire and planning
departments.
LAKE ELMO FIRE DEPARTMENT – OFFICE OF THE FIRE MARSHAL
Fire Prevention, Code Enforcement, and Public Education
“Proudly Serving Neighbors and Friends”
8) All gates, whether manual or electric, shall be accompanied by either a KNOX lock or KNOX gate control switch
for rapid access.
9) All parking areas shall be capable of supporting the imposed load of fire apparatus weighing up to 75,000
pounds.
Questions, clarifications, or the request to provide code documents can be made using the contact information listed
below.
Respectfully,
Memorandum
800 Washington Avenue North, Suite 207
Minneapolis, MN 55401
March 31, 2026
TO : SOPHIA JENSEN
FROM: SARAH EVENSON, PLA
RE: CITY OF LAKE ELMO LANDSCAPE AND TREE PRESERVATION PLAN REVIEW:
HIGHPOINTE CROSSING PRELIMINARY PLAT SUBMITTAL
SUBMITTALS
1. Rachel Development Sketch Plan dated 9/21/23 and Landscape Theming Concept dated 9/18/23.
Both received 9/25/23.
2. Preliminary Plat/PUD Submittal dated 6/7/2024.
3. Preliminary Plat Submittal dated 2/26/2026.
REVIEW HISTORY
Initial sketch plan review on September 29, 2023.
Preliminary Plat / PUD review on June 26, 2024.
Preliminary Plat review on March 31, 2026.
LOCATION: PID# 2102921320001 The North ½ of the SW ¼, Section 21, Township 29, Range 21,
Washington County Except all that part of the North 75.00 feet of the East 150.00 feet of the North ½ of
the SW ¼ of Section 21, Township 29 North, Range 21 West, Washington County, MN. Address: 2298
Inwood Ave. N., Lake Elmo MN 55042
CURRENT LAND USE CATEGORY: Rural Residential (RR). Proposed zoning: Residential Estate (RE)
ADJACENT AND SURROUNDING LAND USE: RE- Residential Estate to the North and South,
PF—Public Facilities to the East, City of Oakdale R4—Middle Density to the West (south) and R2-Low
Density to the West (north).
SPECIAL LANDSCAPE PROVISIONS: none
TREE PRESERVATION PLAN: 105. 12. 470
» The tree preservation plan has been submitted but does not yet meet code requirements. Revise and
resubmit, noting the following:
- Only four trees appear red on the plan, but eight trees are noted as removed in the chart. Both of these
sheets need to reflect the same information.
- All black cherry trees should be counted as a hardwood trees and not common trees. Revise in chart.
- If tree number 23 is in fact a 48” black cherry, it is likely in the running to be a state champion tree. This
should be verified before proceeding with the critical root zone (CRZ) impacts currently proposed.
Grading adjustments that enable this tree’s CRZ to be properly preserved should be explored.
March 31, 2026
Highpointe Crossing
Memorandum 2
- It is unclear why some trees have been noted as exempt. Trees should not be noted as exempt in the
chart or the plans. For calculation purposes, all trees within the property should be considered either
saved or removed. Off-site trees should not be quantified.
- The 30% allowable removal is calculated for each classification of tree. Update the “Tree Summary-
Individual Type” chart to determine whether the reclassification of black cherry trees as hardwood
impacts any of the replacement requirements.
- Include Lake Elmo’s city standard tree protection detail on one of the tree preservation plan sheets.
LANDSCAPE PLAN: 105.12.480
» Landscape plans have been submitted that require the following adjustments prior to approval:
- Provide plans that illustrate seeding, sodding, and ground cover materials across all disturbed portions
of the site. Some seed mixes are listed in the notes, but should be paired with hatches and labelled on
the plans as well.
- Include city standard landscape plan notes and planting details.
- In addition to the 119 street trees, 99 more trees will be required based on the total disturbed acres
(19.7 disturbed acres x 5 = 99 trees). The noted three trees per lot (18 lots) to be fulfilled by the builder
will not fully satisfy this requirement. Applicant must provide the full quantity of required trees.
- Planting plans do not meet the required minimum percentage of evergreens. A minimum of 25% of
plantings must be conifers per code.
RECOMMENDATION:
The landscape and tree preservation plans do not meet criteria for approval. Prepare and resubmit tree
preservation and landscape plans as outlined in this memo for future review.
Sarah Evenson, PLA (MN)
City of Lake Elmo Municipal Landscape Architect
P: (262) 391-7653
E: Sarah@hkgi.com
North Shop | 11660 Myeron Road North | Stillwater, MN 55082-9537
P: 651-430-4300 | F: 651-430-4350 | TTY: 651-430-6246
www.washingtoncountymn.gov
Washington County is an equal opportunity organization and employer
as
January 26, 2026
Sophia Jensen
City Planner
City of Lake Elmo
3880 Laverne Avenue
Lake Elmo, MN 55042
Re: County Comments – Inwood Development Concept Plan
Dear Sophia,
Thank you for the opportunity to review and comment on the new concept plan for the Inwood development
located along County State Aid Highway (CSAH) 13. Washington County Public Works has reviewed the proposal
and offers the following comments.
The current concept reflects a revised layout proposing 18 residential lots, which represents a change from
previously reviewed concepts. As such, these comments supersede prior County comments and clarify the
County’s current access expectations.
If direct access to CSAH 13 is proposed as part of this development, the County would require the construction
of appropriate turn lanes consistent with County access management and safety standards. Turn lane
requirements would be determined based on projected traffic volumes and County design criteria and would be
required as a condition of any County access permit.
That said, the County’s preferred access strategy for this development is for vehicular access to be taken from
the existing City street network, specifically 26th Street, rather than creating a new access point onto CSAH 13.
Utilizing 26th Street would allow the development to take advantage of the recently constructed turn lanes on
CSAH 13, reducing the need for additional access points and improving overall corridor safety and operations.
From a County perspective, connecting to the existing City street system is more consistent with long-term
access management goals and would minimize additional conflicts along CSAH 13.
The County realizes that the existing driveway to the home is proposed to stay and while the County would
prefer for the removal of the access we understand the limitations and complications the developer faces with
removing the access.
CSAH 13 in this location is classified as an A-Minor Expander roadway. The Washington County Comprehensive
Plan identifies a 150-foot right-of-way for this segment of CSAH 13. Any development along the corridor will be
expected to dedicate 75 feet of right-of-way from the centerline, unencumbered by private improvements, to
preserve future transportation needs.
PUBLIC WORKS
Wayne Sandberg, P.E., Director, County Engineer
Frank D. Ticknor, P.E., Deputy Director
North Shop | 11660 Myeron Road North | Stillwater, MN 55082-9537
P: 651-430-4300 | F: 651-430-4350 | TTY: 651-430-6246
www.washingtoncountymn.gov
Washington County is an equal opportunity organization and employer
Any work within the County highway right-of-way will require a Washington County Right-of-Way Permit. As the
project advances, the County will require plan sets detailing grading, utilities, drainage, and any proposed
improvements within the right-of-way.
Additionally, the developer or City will be required to submit stormwater drainage calculations demonstrating
that post-development runoff volumes and rates to the County system will not exceed existing conditions and
that all applicable watershed requirements are met.
Washington County appreciates the City’s coordination on this request and looks forward to continued
collaboration as the project moves forward. Please feel free to contact me at 651-430-430 or
daniel.elder@washingtoncountymn.gov.
Sincerely,
Daniel Elder
Planner
Washington County Public Works
Cc (email only):
Wayne Sandberg, Public Works Director/County Engineer
Frank Ticknor, Deputy Director of Public Works
Lyssa Leitner, Public Works Planning Director
Kevin Peterson, Public Works Design Engineer
Joe Gustafson, Traffic Engineer
Highpointe Crossing Preliminary Plat,
Rezone, and Variances
City Council | April 13 th 2026
Overview
City Approved Preliminary Plat and OP
PUD in September 2024
•1 existing homestead
•65 Residential Units (Open Space
PUD)
Land Area:
•78.2 gross acres
•6 wetlands (2.58 ac)
Infrastructure
•City Water
•Communal Septic
•Public Sewer
•Individual Tre atme nt
•Imperial Avenue N.
Alternatives Reviewed Summer 2025,
Concept Reviewed Winter 2026
Overview
Applicant: Rachel Development
Owner: Eberhard Trust
Location: PID# 21.029.21.32.0001
Area: 78.2 acres
Current Zoning: Rural Residential (RR)
Proposed Zoning: Residential Estate (RE)
2040 Comprehensive Plan: Rural Single Family
(RSF)
Request: 18-unit single family detached
development (Gross Density 0.23 units/acre)
Land Use Applications: Preliminary Plat, Rezone,
Variances
Lake Elmo
Heights
Torre Pines
Plat
Plat
Land Use Analysis
Zoning Map (RR with RE Proposed)FLU Map (RSF)
Variances
1.Front Yard Setbacks, 50’ standard with 20’ for Existing Farmstead
2.Landscaping (from 5 to ~3 trees per disturbed acre)
3.Sidewalk Requirement
Preliminary Plat Review
•Land Use/Zoning
•Bulk Standards
•Tree Preservation/Landscaping
•Grading/Stormwater/Wetland Impacts
•Public Infrastructure (streets, access, utilities)
•Parkland Dedication
Standards (105.12.630)RE Requirement:As Proposed
Minimum Lot Area 2.5 ac 2.56 to 5.21 ac
3.59 ac average
Minimum Lot Width NA NA
Max Impervious Cover 15% per lot 15%
Buildable Lot Area (no floodplain or
easements)
1.25 ac 1.80 to 4.62 ac
2.61 ac average
Lot Shape 250’ diameter/ max. 3:1 lot
length/width ratio
All lots meet requirement
Minimum Setback - Front 100 feet 50 feet (20 feet for farmstead lot)
Minimum Setback - Side 50 feet 50’
Minimum Setback - Corner 80 feet 80’
Minimum Setback - Rear 100 feet 100’
Maximum Height 35 feet Not provided
Driveway Setback from intersection 50 feet from r-o-w 50+ feet from r-o-w
Driveway setback from side lot line 5 feet Driveway locations/widths not
provided
Driveway Width 12-26 feet Driveway locations/widths not
provided
Wetlands
•Preservation of 5 out of 6 wetlands
•De minimis removal of wetland 6 (.02 acres or ~800 sq ft)
•Wetlands and buffers to stay within private lots. Buffer signage required
Traffic/Access/Parking
•Required road connection made, with one conforming cul de sac
•City Council approval of construction with rural road section
•No sidewalks proposed – Council supportive of flexibility
•Turn Lane required on Inwood
•Adequate parking on private lots anticipated
Stormwater
•3 storm ponds and 2 basins on public outlots
•Challenging topography
•Engineering Review to Address Stormwater Impacts from outfalls
Other Review Considerations
Parkland Dedication
Development creates demand on parks and trails.
Adjacent Parks:
•Lake Elmo Park Reserve
Trail Connections:
•None
Review Comments
The application has been circulated for comments. Below is a summary of the comments received.
Conditions of approval have been added where applicable.
•Fire Chief Review. The City’s Fire Chief provided a comment memo dated 3/24/2026 which details a
comment on emergency access, signage, hydrants, addressing, and street naming.
•Valley Branch Watershed District. A permit from VBWD will be required before any work can begin on site.
•Landscape Architect Memo. LSA Memo dated 3/24/2026. Plans require revisions and/or modifications to
comply with City Standards prior to acceptance by the City with Variance.
•Engineering Review. Engineering review memo dated 3/24/2026 requires plan revisions, suggested
condition for approval.
Findings - Rezoning
As per LEC 105.12.280, the "city council may adopt amendments to the zoning ordinance and
zoning map in relation to land uses within a particular district or to the location of a district line.
Such amendments shall be used as a means to reflect changes in the goals and policies of the
city as reflected in the comprehensive plan.”
When evaluating a rezoning request, the Planning Commission and City Council must find the
request consistent with the current city comprehensive land use plan . Staff find that the
proposed RE district is consistent with the Rural Single Family land use classification.
Findings - Variances
Front Yard Setbacks
1.Practical difficulties. The strict enforcement of this chapter would cause practical difficulties because of
circumstances unique to the individual property. The topography of the development does not allow for the
single family yards to have standard rear yard areas, and in some cases, there are concerns with rear yard slope
stability given the proximity of proposed structures. There is an existing house on the farmstead property that is
already nonconforming. The need for the variance is due to the dedication of additional right-of-way for the
existing county road.
2.Unique circumstances. A road connection is required in the alignment that is proposed. But for front yard
setbacks, the lots would meet the applicable bulk standards in every way. The existing farmstead house on the
property was built in 1925. The need for the variance is due to the dedication of additional right-of-way for the
existing county road.
3.Character of locality. Front yard setback reduction will allow for an increase in the rear yard areas on the lots,
which will enhance the buffer to existing lots and land uses. This is in line with the rural development character.
The farmstead house has been located on this site since 1925. There is no change in the character.
4.Adjacent properties and traffic. This variance will not impact the supply of light and air to the adjacent property,
or increase traffic on the public streets.
Findings - Variances
Total Landscaping Per Disturbed Acre Requirement
1.Practical difficulties. The request by the developer to reduce the overall number of tees is based on more recent
urban development characteristics. In rural areas, property owners are more likely to add trees to lots after
homesites are established. The property is being used in a reasonable manner and trees will be provided at a
higher rate per lot than denser urban development.
2.Unique circumstances. A higher number of trees on a per-lot basis are expected with this rural development
than denser urban developments. No recent rural developments have occurred since the adoption of new
landscaping requirements.
3.Character of locality. Approval of the proposed variance will not result in a development with fewer trees per lot
than other new developments in Lake Elmo. In this way, the development will be consistent with the character of
the locality.
4.Adjacent properties and traffic. The proposed variance will not impair an adequate supply of light and air to
property adjacent to the property in question or substantially increase the congestion of the public streets. The
number of trees planted will reflect other rural developments and is not expected to have an adverse impact on
surrounding properties or their value.
Findings - Variances
Sidewalk Requirement (Subdivision Ord. Variance Criteria)
1.The property owner proposes to use the property in a reasonable manner. The design of the development is
consistent with the other provisions of this ordinance.
2.The proposed development is a rural development with large lots. Sidewalks are not a common element in rural
developments.
3.The variance, if granted, will not alter the essential character of the locality. There are no sidewalks located in the
adjacent Lake Elmo developments.
Findings Preliminary Plat
Staff recommends approval of the Preliminary Plat based on the following findings:
1.The preliminary plat is consistent with the intent of the 2040 Lake Elmo Comprehensive Plan
and the 2040 Land Use Map for this area.
2.The preliminary plat generally complies with the City’s Subdivision regulations and does not
meet the criteria for denial in Section 103.00.090 (d)(2).
3.The preliminary plat generally complies with the City’s Zoning Code with the exceptions
provided for in requested variances.
4.The preliminary plat generally complies with the City’s design standards.
14 Conditions for Approval
Satisfaction of Staff review memos:
•City Engine e r
•Fire Chie f
•Landscape Architect
Standard c onditions for Pre liminary Plat Re que s ts :
•Agreements, fees, permits, additional reviews
Unique c onditions for Pre liminary Plat Re que s t:
•Cash In Lieu for trees not planted
•Wetland buffer signage
Public Hearing
Mailed to Property Owners within 500’ and pushed on April 3, 2026. The Notice was published in the
Stillwater Gazette on April 3, 2026.
Hearing held at April 13, 2026 PC Meeting
2 Public Commentors, both supportive of the requests.
Recommendation
“Move to adopt Ordinance 2026-07, approving the rezoning requested by Rachel Development on the
subject property based on the findings of fact therein.”
“Move to adopt Resolution 2026-030, approving the preliminary plat for Highpointe Crossing requested by
Rachel Development on the subject property based on the findings of fact and conditions therein.”
“Move to adopt Resolution 2026-031, approving the front yard setback variance, Resolution 2026-032,
approving the landscaping variance, and Resolution 2026-033, approving the sidewalk variance for
Highpointe Crossing as requested by Rachel Development on the subject property based on the findings of
fact and conditions therein.”
“Move to adopt Resolution 2026-034, approving the summary publication of Ordinance 2026-07.”
STAFF REPORT
DATE: 5/5/2026
REGULAR
TO: Mayor and Councilmembers
FROM: Jack Griffin. Municipal Sr. Project Manager
REVIEWED BY: Sarah Sonsalla, City Attorney
AGENDA ITEM: Approve Cooperative Agreements with Washington County for the TH 36 and CSAH 17 (Lake
Elmo Avenue) Interchange and South Frontage Road Improvements
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☒ Managed Growth
☒ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☒ Resilient Infrastructure
BACKGROUND:
Washington County is leading an intersection improvement project at Trunk Highway (TH)36 and Lake Elmo
Avenue (CSAH 17),including the construction of a South Frontage Road from Keats Avenue to approximately 0.4
miles east of Lake Elmo Avenue (CSAH 17),to improve safety,capacity,and operation of the intersection and
surrounding area.The project is planned to begin construction in June 2026 and is scheduled to be completed in
the fall 2027.
On December 16,2025,the City Council approved a resolution approving Municipal Support for the Trunk Highway
36 and Lake Elmo Avenue (CSAH 17)Improvements including the South Frontage Road Extension to Keats Avenue
and including a right-turn-only access from eastbound TH 36 to southbound Keats Avenue.
ISSUE BEFORE COUNCIL:
Should the City Council approve the Cooperative Cost Share Agreement and Cooperative Maintenance Agreement
with Washington County for the TH 36 and CSAH 17 (Lake Elmo Avenue)Interchange and South Frontage Road
Improvements?
PROPOSAL DETAILS/ANALYSIS:
Washington County received favorable contractor bids on April 14 with Ames Construction as the apparent low
bidder.The County intends to award a construction contract at the May 19 County Board meeting and is targeting
a June 1 construction start.
Prior to awarding a construction contract,Washington County requires all Project Agreements to be approved
and executed,including a Cooperative Cost Share Agreement and Cooperative Maintenance Agreement between
the City of Lake Elmo and the County.The purpose for the Agreements is to outline the cost participation by the
State,County and City,and to address the respective ownership and maintenance responsibilities for the new
improvements.The City cost share is estimated to be $10,374,000.However,the expected net cost share by the
City is estimated to be $2,430,000 after applying $7,940,000 in outside grant funding being applied toward City’s
costs.
Key elements of the Agreements are as follows:
The total estimated project cost is $42,913,300, including $9,950,000 in right-of-way acquisition.
The total estimated Net cost share by Lake Elmo is $2,430,000.
The City’s estimated cost share is not fixed.The agreement outlines the elements of the project that the
City will be responsible for,the invoicing and payment terms,and indicates that the City share will be
based on the actual costs incurred for those project elements less the application of the designated
outside funding sources.
Project changes can be made and approved solely by the County,and the costs assigned to the City by the
County in accordance with the County Cost Participation Policy.The County must obtain concurrence from
the City regarding cost changes that exceed a 10% contingency over the estimated City cost share.
Upon completion of the project,the City shall own and maintain,without cost or expense to the State or
County,the South Frontage and all improvements constructed under this project within the South
Frontage Road right-of-Way.This includes all pavement,pavement markings,signing,curb and gutter,
streetlights, and relocated trunk watermain utilities.
Upon completion of the project,the City shall own and maintain all storm sewer pipes and stormwater
management basins as outlined and depicted in Cooperative Construction Agreement 1060495 between
MnDOT,Washington County and the City,or as amended within MnDOT Contract No.1060495.In general,
the City shall own and maintain all storm sewer pipes as depicted on Exhibit A (Drainage Ownership and
Maintenance),the Keats Wet Pond,and shall share in the non-routine maintenance costs for all other
storm water basins by the percentage of contributing drainage area at the time of maintenance.
FISCAL IMPACT:
The County is requesting cost participation in the Project by the City of Lake Elmo for the actual construction costs
for specified project components and line items,plus a prorated share of the project engineering costs and County
furnished materials.The current estimated Net cost share participation by Lake Elmo is $2,430,000.The actual
cost share will be determined once the Project is complete and the final costs are known.
The financing plan in the CIP included roughly 50%bonding for the project.As the project cost is less than planned,
Finance staff believes we will be able to pay cash for the entirety of the project.Final bonding amounts will be
determined later in 2026.
OPTIONS:
1)Approve the Cooperative Agreements with Washington County as presented.
2)Identify proposed revisions and direct staff to further negotiate agreement terms.The contract award and
construction start would likely be delayed by at least 1-2 weeks.
RECOMMENDATION:
Staff is recommending that the City Council approve a Resolution approving Cooperative Agreements with
Washington County for the TH 36 and CSAH 17 (Lake Elmo Avenue) Interchange and South Frontage Road
Improvements. The recommended motion for the action is as follows:
“Move to approve Resolution No. 2026-024 Approving Cooperative Agreements with Washington County for
the TH 36 and CSAH 17 (Lake Elmo Avenue) Interchange and South Frontage Road Improvements.”
ATTACHMENTS:
Resolution Approving Cooperative Agreements with Washington County for the TH 36 and CSAH 17
(Lake Elmo Avenue) Interchange and South Frontage Road Improvements?
Cooperative Cost Share Agreement No. 18223
Cooperative Maintenance Agreement 18224
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-024
A RESOLUTION APPROVING COOPERATIVE AGREEMENTS WITH WASHNGTON
COUNTY FOR THE TH 36 AND CSAH 17 (LAKE ELMO AVENUE) INTERCHANGE AND
SOUTH FRONTAGE ROAD IMPROVEMENTS
WHEREAS, Washington County intends to construct and maintain a roadway interchange at the
intersection of Trunk Highway (TH) 36 and Lake Elmo Avenue, and to construct a South Frontage Road
from Keats Avenue to approximately 0.4 miles east of Lake Elmo Avenue (CSAH 17), with portions of the
improvements located in the City of Lake Elmo, herein referred to as the “Project” and located as shown
on Exhibit A; and
WHEREAS, items included in the Project require City cost participation in accordance with
“Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”;
and
WHEREAS, the City agrees to the apportionment of costs outlined within this agreement
conditioned on the receipt of the outside funding being applied toward the City cost share, also as outlined
within this agreement; and
WHEREAS, upon completion of this project, MnDOT, the County, and City agree to their
respective ownership and maintenance responsibilities as identified in the attached Cooperative
Maintenance Agreement; and
WHEREAS, a cooperative effort between the County and City is the appropriate method to
facilitate the construction of these transportation improvements, project cost sharing and facilitate the
maintenance of the items constructed by the Project; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota
Statute 162.17 sub.1 and Minnesota Statute 471.59.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO,
1.That Cooperative Cost Share Agreement #18223 for the project costs of TH 36 and CSAH 17 (Lake
Elmo Avenue) Interchange and South Frontage Road Improvements, between the City of Lake
Elmo and Washington County is hereby approved and the Mayor and City Clerk are hereby
authorized to execute the agreement on behalf of the City of Lake Elmo.
2.That Cooperative Maintenance Agreement #18224 for maintenance of TH 36 and CSAH 17 (Lake
Elmo Avenue) Interchange and South Frontage Road Improvements, between the City of Lake
Elmo and Washington County is hereby approved and the Mayor and City Clerk are hereby
authorized to execute the agreements on behalf of the City of Lake Elmo.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MAY 2026.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
City Clerk
Page 1 of 6
COOPERATIVE AGREEMENT BETWEEN THE CITY OF
LAKE ELMO AND WASHINGTON COUNTY FOR CONSTRUCTION COST OF
AN INTERCHANGE AND FRONTAGE ROAD ON TRUNK HIGHWAY (TH) 36
AT COUNTY STATE AID HIGHWAY (CSAH) 17 (LAKE ELMO AVENUE)
THIS AGREEMENT, by and between the City of Lake Elmo, a municipal corporation, herein after referred to as
the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as
the "County.”
WITNESSETH:
WHEREAS, the County and City intend to construct and maintain a roadway interchange at the intersection of
Trunk Highway (TH) 36 and Lake Elmo Avenue, with portions of the improvements located in the City of Lake
Elmo, herein referred to as the “Project” and shown in Exhibit A; and
WHEREAS, items included in the Project require City cost participation in accordance with “Washington County
Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”; and
WHEREAS, the City agrees to the apportionment of costs outlined within this agreement conditioned on the
receipt of the outside funding being applied toward the City cost share, also as outlined within this agreement;
and
WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the
construction of these transportation improvements; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1
and Minnesota Statute 471.59.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A. PURPOSE
The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by
reference as if fully set forth herein and shall consist of this Agreement, Exhibit A (Location Map), and
Exhibit B (Estimated Cost Splits).
B. PLANS AND SPECIFICATION PREPARATION
1. The County shall be responsible for the preparation of all the plans and specifications for the Project,
including but not limited to, compliance with all applicable standards and policies and obtaining all
approvals required in formulating the bid specifications for all County and City components of this
Project.
2. The following County project number has been assigned to the Project: SAP 082-617-014 (CSAH 17).
3. The following City project numbers have been assigned to the Project: SAP 206-020-005.
C. RIGHT OF WAY AND EASEMENTS
1. The County shall acquire all permanent rights of way, permanent easements, and temporary slope
easements, which will be acquired in the name of the County.
WASHINGTON COUNTY
CONTRACT NO. 18223
DEPT. PUBLIC WORKS
DIVISION TRANSPORTATION
TERM SIGNATURE – END OF PROJECT
Page 2 of 6
2. Any rights of way, permanent easements, and temporary slope easements that cannot be obtained
through negotiation will be acquired by the County through eminent domain proceedings.
D. ADVERTISEMENT AND AWARD OF CONTRACT
After plans and specifications have been approved by the County, all permits and approvals obtained, and
acquisition of necessary rights-of-way and easements, the County shall advertise for construction bids and
at the sole discretion of the County award the contract to the lowest responsible bidder subject only to the
final consent of the City for costs relating to any elements for which the City is requested to pay. City
consent shall be received at the first available council meeting following receipt from the County the
updated Exhibit B and bid tabulations using actual contractor prices, and City consent may not be
unreasonably conditioned, withheld, or delayed.
E. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING
The County shall be responsible for the construction administration, inspection, and for the observation and
testing for all construction items.
F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS
The City’s costs related to the Project will be determined in accordance with the “Washington County Cost
Participation Policy #8001 for Cooperative Highway Improvement Projects”, which is incorporated into this
Agreement by reference. The City’s cost participation is set forth in Table 1 and is broken down into five
categories which are: 1) Construction; 2) Design Engineering; 3) Construction Engineering/Contract
Administration; 4) Right of Way; and 5) County-Furnished Material.
1. Construction
Construction costs shall be the cost to construct the Project. The County has prepared a statement of
estimated quantities and cost splits hereto attached as Exhibit B. The City shall pay to the County its
share of the total cost as shown in Exhibit B and as reduced through supplemental project funding as
shown in Table 1. After the County has awarded the construction contract, Exhibit B will be updated to
reflect the actual contractor’s unit prices.
2. Design Engineering
Design engineering costs shall be professional design engineering services, project coordination,
preparation of plans and specification, stakeholder engagement, geotechnical studies, and other
administrative functions necessary for the Project. Based on the City’s share of the construction cost,
the City shall pay the prorated cost of design engineering for the entire Project as set forth in Table 1.
After the County has awarded the construction contract, Exhibit B will be updated to reflect the actual
design engineering cost.
3. Construction Engineering/Contract Administration
Construction engineering/contract administration costs shall be construction observation, construction
testing, construction administration, staking, conducting and recording the pre-bid, pre-construction
and weekly construction meetings, reviewing monthly pay estimates, labor compliance, and other
administrative functions necessary for the Project. Construction engineering/contract administration is
8% of the construction cost. The City shall pay 8% of the City’s share of the construction cost for
construction engineering/contract administration as set forth in Table 1. After the County has awarded
the construction contract, Exhibit B will be updated to reflect the estimated construction
engineering/contract administration cost.
Page 3 of 6
4. Right of Way
Right of Way costs shall be permanent right-of-way, permanent utility and/or drainage easements,
temporary easements, title work costs, appraisal costs, relocation specialist costs, relocation costs, and
condemnation commissioner costs. If applicable, the City shall pay their share of the final right of way
cost. The estimated amount is set forth in Table 1.
5. County-Furnished Material
County-furnished material costs shall be items such as light poles, traffic signal control equipment, and
street name signs which are separately procured outside of the construction contract and installed
within the Project limits. The City shall pay their share of the final County-furnished material cost. The
estimated amount is set forth in Table 1.
6. The costs and shares attributable to the City and payable to the County as shown in Table 1 are merely
estimated and a final reconciliation of costs as set forth in Section G below shall be done at the end of
the Project. Actual City costs and shares are based on the following:
a. Construction shall be based on the contractor's unit prices and final quantities at Project
completion including all contract changes.
b. Design engineering shall be based on the contractor’s unit prices at the time of contract award.
c. Construction engineering/contract administration shall be based on the contractor’s unit prices
and final quantities at Project completion including all contract changes and liquidated damages.
d. Right of way shall be based on the final costs to acquire right of way.
e. County-furnished material shall be based on the final costs to acquire County-furnished
material.
G. PAYMENT
1. Construction and Construction Engineering/Contract Administration
a. After the County has awarded the construction contract, the County shall update Exhibit B to
conform the Exhibit to the amounts in the awarded bid and shall invoice the City 10 percent of the
City's estimated construction and construction engineering/contract administration cost based on
the updated Exhibit B.
b. During construction, the County shall submit to the City partial estimates of work performed by the
contractor. The City shall pay to the County its share of the partial estimate as determined in Section
F.
c. Upon substantial completion of the work the County shall submit to the City a final invoice and final
reconciliation of costs. The reconciliation will add or subtract contract amendments to the City’s
Project components, adjustments for liquidated damages pursuant to Section I., and previous
Project cost payments made by the City to the County.
TABLE 1 – ESTIMATED COSTS
City of Lake Elmo Cost Summary
ITEM TOTAL COST CITY SHARE FUNDING APPLIED CITY COST
Construction $27,433,500 $4,667,400 $3,190,000 $1,477,400
Design Engineering $3,131,400 $532,300 $0 $532,300
Construction
Engineering/Contract
Administration
$2,194,700 $373,400 $0 $373,400
Right of Way $9,950,000 $4,750,000 $4,750,000 $0
County Furnished Material $203,700 $50,900 $0 $50,900
TOTAL ESTIMATED COST $42,913,300 $10,374,000 $7,940,000 $2,430,000
Page 4 of 6
2. The costs set forth in Table 1 for design engineering and right of way shall be separate line items on the
invoice and paid by the City on a reimbursable basis.
3. In the event that the City paid more in advance than the actual cost of the City’s portion of the Project,
the County shall refund without interest the amount to the City.
4. The City shall pay 100 percent of an invoice amount within thirty (30) days of receipt.
H. CONTRACT CHANGES
Any modifications or additions to the final approved plans and/or specifications of the Project shall be made
part of the construction contract through a written amendment to the construction contract and the cost
for such changes shall be appropriated as set forth in Section F. of this Agreement.
As the responsible party for construction administration, the County understands that the City’s project
budget is limited and shall therefore endeavor to keep the City informed of project changes that may result
in significant cost increases or budget overruns, including right-of-way acquisition costs.
The County further understands that total costs appropriated to the City that exceed the City’s Total
Estimated Project cost share as shown in Table 1, plus 10% contingency, require City concurrence from the
City Administrator. If construction delays occur while waiting for City concurrence that lead to additional
project costs, the city shall be responsible to cover these additional project costs.
I. LIQUIDATED DAMAGES
Any liquidated damages assessed to the contractor in connection with the work performed on the Project
shall be shared by the City and the County in the following proportion: The respective total share of
construction work to the total construction cost without any deduction for liquidated damages.
J. CONDITIONS
The City shall not assess or otherwise recover any portion of its cost for this Project through special
assessment of County-owned property.
K. CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of
any Agreement entered into by the parties with any contractor subcontractor, or material suppliers.
L. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of the City and all other persons employed by
the City in the performance of construction and/or construction engineering work or services required or
provided for under this Agreement shall not be considered employees of the County and that any and all
claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of
said employees while so engaged and any and all claims made by any third parties as a consequence of any
act or omission on the part of said City employees while so engaged on any of the construction and/or
construction engineering work or services to be rendered herein shall in no way be the obligation or
responsibility of the County.
Page 5 of 6
It is hereby understood and agreed that any and all employees of the County and all other persons
employed by the County in the performance of construction and/or construction engineering work or
services required or provided for under this Agreement shall not be considered employees of the City and
that any and all claims that may or might arise under the Worker’s Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as
a consequence of any act or omission on the part of said County employees while so engaged on any of the
construction and/or construction engineering work or services to be rendered herein shall in no way be the
obligation or responsibility of the City.
M. INDEMNIFICATION
1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability,
loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay
by reason of any negligent act by the City, its agents, officers or employees during the performance of
this Agreement.
2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability,
loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by
reason of any negligent act by the County, its agents, officers or employees during the performance of
this Agreement.
3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and
shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed
a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section
471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another
party to this Agreement except to the extent they have agreed in writing to be responsible for the acts
or omissions of the other parties as provided for in Section 471.59, subd. 1a.
4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other
applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute
471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental
liability for a single unit of government as specified in 466.04, subdivision 1(a).
N. DATA PRACTICES
All data collected, created, received, maintained, disseminated, or used for any purposes in the course of
this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984,
Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act,
as well as state statutes and federal regulations on data privacy.
O. TERM
This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties.
P. COUNTERPARTS
This Agreement may be executed in counterparts.
Q. SEVERABILITY
If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity,
legality, and enforceability of the remaining provisions shall not be affected.
Page 6 of 6
IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers.
WASHINGTON COUNTY CITY OF LAKE ELMO
Chair Date Mayor Date
Board of Commissioners
Kevin Corbid Date City Clerk Date
County Administrator
Approved as to form: Approved as to form:
Assistant County Attorney Date City Attorney Date
�-----'
I
TRUNK HIGHWAY 36
& LAKE ELMO AVE (CSAH 17)
INTERSECTION
� Washington � �County
ROADWAY STORM ROADWAY STORM QTY COST QTY COST QTY COST QTY COST QTY COST COST QTY COST
2011.601 VIBRATION MONITORING LUMP SUM 1 1 25,425.00$ 25,425.00$ 0.10% 1 25,425.00$ -$ -$ -$ -$ -$ -$
2011.601 SETTLEMENT MONITORING (9) LUMP SUM 1 1 5,740.00$ 5,740.00$ 0.02% 1 5,740.00$ -$ -$ -$ -$ -$ -$
2011.601 AS BUILT LUMP SUM 1 1 23,200.00$ 23,200.00$ 0.09% 1 23,200.00$ -$ -$ -$ -$ -$ -$
2016.601 QUALITY MANAGEMENT - THERMAL PROFILING LUMP SUM 1 1 1.00$ 1.00$ 0.00% 1 1.00$ -$ -$ -$ -$ -$ -$
2016.601 QUALITY MANAGEMENT - INTELLIGENT COMPACTION LUMP SUM 1 1 1.00$ 1.00$ 0.00% 1 1.00$ -$ -$ -$ -$ -$ -$
2021.501 MOBILIZATION LUMP SUM 1 0.67 0.11 0.03 0.14 0.02 0.03 2,150,000.00$ 2,150,000.00$ 8.77% 1 1,440,500.00$ 0 236,500.00$ 0 64,500.00$ 0 301,000.00$ 0 43,000.00$ 64,500.00$ -$
2031.502 FIELD OFFICE EACH 1 0.67 0.11 0.03 0.14 0.02 0.03 75,000.00$ 75,000.00$ 0.31% 1 50,250.00$ 0 8,250.00$ 0 2,250.00$ 0 10,500.00$ 0 1,500.00$ 2,250.00$ -$
2041.610 TRAINEES HOUR 3500 3500 1.00$ 3,500.00$ 0.01% 3500 3,500.00$ -$ -$ -$ -$ -$ -$
2051.501 MAINT AND RESTORATION OF HAUL ROADS LUMP SUM 1 1 1,500.00$ 1,500.00$ 0.01% 1 1,500.00$ -$ -$ -$ -$ -$ -$
B 25 2101.502 GRUBBING EACH 76 19 35 22 60.00$ 4,560.00$ 0.02% 19 1,140.00$ 35 2,100.00$ -$ 22 1,320.00$ -$ -$ -$
B 25 2101.505 GRUBBING (P) ACRE 10.1 6.5 2.2 1.4 2,580.00$ 26,058.00$ 0.11% 7 16,770.00$ 2 5,676.00$ -$ 1 3,612.00$ -$ -$ -$
TC, PM 303, 425 2102.503 PAVEMENT MARKING REMOVAL LIN FT 16995 16060 660 275 0.80$ 13,596.00$ 0.06% 16060 12,848.00$ 660 528.00$ -$ 275 220.00$ -$ -$ -$
PM 425 2102.518 PAVEMENT MARKING REMOVAL SQ FT 192 192 3.50$ 672.00$ 0.00% 192 672.00$ -$ -$ -$ -$ -$ -$
D 27 2103.501 BUILDING REMOVAL LUMP SUM 1 1 80,000.00$ 80,000.00$ 0.33% -$ 1 80,000.00$ -$ -$ -$ -$ -$
K 33 2103.502 DISCONNECT WATER SERVICE EACH 2 2 1,700.00$ 3,400.00$ 0.01% -$ -$ -$ -$ -$ 3,400.00$ -$
Q 252 - 253 2104.502 REMOVE CONCRETE APRON EACH 11 7 4 280.00$ 3,080.00$ 0.01% 7 1,960.00$ 4 1,120.00$ -$ -$ -$ -$ -$
D 27 2104.502 REMOVE ANCHORAGE ASSEMBLY - TENSION CABLE EACH 4 4 4,500.00$ 18,000.00$ 0.07% 4 18,000.00$ -$ -$ -$ -$ -$ -$
2104.502 REMOVE SEPTIC TANK (1) EACH 2 2 2,430.00$ 4,860.00$ 0.02% -$ 2 4,860.00$ -$ -$ -$ -$ -$
D 27 2104.502 ABANDON & SEAL WELL SHAFT EACH 1 1 4,320.00$ 4,320.00$ 0.02% -$ 1 4,320.00$ -$ -$ -$ -$ -$
D 27 2104.502 REMOVE ANCHORAGE ASSEMBLY - PLATE BEAM EACH 1 1 200.00$ 200.00$ 0.00% -$ 1 200.00$ -$ -$ -$ -$ -$
D 27 2104.502 REMOVE POST EACH 2 2 300.00$ 600.00$ 0.00% -$ 2 600.00$ -$ -$ -$ -$ -$
Q 252 - 253 2104.502 REMOVE MANHOLE OR CATCH BASIN EACH 14 1 11 2 675.00$ 9,450.00$ 0.04% 1 675.00$ 11 7,425.00$ -$ 2 1,350.00$ -$ -$ -$
K 33 2104.502 REMOVE GATE VALVE & BOX EACH 6 6 600.00$ 3,600.00$ 0.01% -$ -$ -$ -$ -$ 3,600.00$ -$
K 33 2104.502 REMOVE HYDRANT EACH 3 3 900.00$ 2,700.00$ 0.01% -$ -$ -$ -$ -$ 2,700.00$ -$
D 27 2104.502 REMOVE CROSS EACH 1 1 300.00$ 300.00$ 0.00% 1 300.00$ -$ -$ -$ -$ -$ -$
D 27 2104.502 REMOVE WOOD POLE EACH 1 1 850.00$ 850.00$ 0.00% 1 850.00$ -$ -$ -$ -$ -$ -$
D 27 2104.502 REMOVE LIGHT POLE EACH 7 5 2 600.00$ 4,200.00$ 0.02% 5 3,000.00$ 2 1,200.00$ -$ -$ -$ -$ -$
SZ 485 2104.502 REMOVE CABINET FOUNDATION EACH 1 1 500.00$ 500.00$ 0.00% 1 500.00$ -$ -$ -$ -$ -$ -$
SZ 485 2104.502 REMOVE CCTV FOUNDATION EACH 2 2 1,400.00$ 2,800.00$ 0.01% 2 2,800.00$ -$ -$ -$ -$ -$ -$
SZ 485 2104.502 REMOVE FIBER OPTIC VAULT EACH 2 2 520.00$ 1,040.00$ 0.00% 2 1,040.00$ -$ -$ -$ -$ -$ -$
ST 424 2104.502 REMOVE DELINEATOR / MARKER EACH 21 21 30.00$ 630.00$ 0.00% 21 630.00$ -$ -$ -$ -$ -$ -$
ST 424 2104.502 REMOVE SIGN EACH 90 66 21 3 100.00$ 9,000.00$ 0.04% 66 6,600.00$ 21 2,100.00$ -$ 3 300.00$ -$ -$ -$
D 27 2104.502 REMOVE SIGN TYPE SPECIAL EACH 4 4 8,500.00$ 34,000.00$ 0.14% -$ 4 34,000.00$ -$ -$ -$ -$ -$
ST 424 2104.502 REMOVE I-BEAM SIGN EACH 1 1 2,750.00$ 2,750.00$ 0.01% 1 2,750.00$ -$ -$ -$ -$ -$ -$
SZ 485 2104.502 REMOVE SERVICE EQUIPMENT EACH 1 1 800.00$ 800.00$ 0.00% 1 800.00$ -$ -$ -$ -$ -$ -$
SS 463 2104.502 REMOVE SIGNAL SYSTEM EACH 1 0.5 0.5 4,460.00$ 4,460.00$ 0.02% 1 2,230.00$ 1 2,230.00$ -$ -$ -$ -$ -$
SZ 485 2104.502 REMOVE HANDHOLE EACH 6 6 450.00$ 2,700.00$ 0.01% 6 2,700.00$ -$ -$ -$ -$ -$ -$
ST 424 2104.502 REMOVE SIGN PANEL EACH 3 3 75.00$ 225.00$ 0.00% 3 225.00$ -$ -$ -$ -$ -$ -$
D 37 2104.502 REMOVE ENERGY ABSORBING TERMINAL EACH 1 1 500.00$ 500.00$ 0.00% -$ 1 500.00$ -$ -$ -$ -$ -$
SZ 485 2104.502 SALVAGE CCTV HARDWARE EACH 1 1 840.00$ 840.00$ 0.00% 1 840.00$ -$ -$ -$ -$ -$ -$
SS 463 2104.502 SALVAGE CCTV ASSEMBLY EACH 1 1 1,160.00$ 1,160.00$ 0.00% 1 1,160.00$ -$ -$ -$ -$ -$ -$
SZ 485 2104.502 SALVAGE CABINET EACH 1 1 750.00$ 750.00$ 0.00% 1 750.00$ -$ -$ -$ -$ -$ -$
ST 424 2104.502 SALVAGE SIGN EACH 6 4 2 100.00$ 600.00$ 0.00% 4 400.00$ 2 200.00$ -$ -$ -$ -$ -$
ST 424 2104.502 SALVAGE SIGN PANEL EACH 1 1 75.00$ 75.00$ 0.00% 1 75.00$ -$ -$ -$ -$ -$ -$
C, L 26, 33 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 17485 16807 381 297 1.80$ 31,473.00$ 0.13% 16807 30,252.60$ 381 685.80$ -$ 297 534.60$ -$ -$ -$
Q 252 - 253 2104.503 REMOVE PIPE CULVERTS LIN FT 899 641 98 160 26.00$ 23,374.00$ 0.10% 641 16,666.00$ 98 2,548.00$ -$ 160 4,160.00$ -$ -$ -$
K 33 2104.503 REMOVE WATER MAIN LIN FT 1737 1737 26.00$ 45,162.00$ 0.18% -$ -$ -$ -$ -$ 45,162.00$ -$
Q 252 - 253 2104.503 REMOVE SEWER PIPE (STORM) LIN FT 1418 331 955 132 26.00$ 36,868.00$ 0.15% 331 8,606.00$ 955 24,830.00$ -$ 132 3,432.00$ -$ -$ -$
C 26 2104.503 REMOVE CURB & GUTTER LIN FT 2814 409 112 2293 4.00$ 11,256.00$ 0.05% 409 1,636.00$ 112 448.00$ -$ 2293 9,172.00$ -$ -$ -$
D 27 2104.503 REMOVE FENCE LIN FT 1747 511 28 1208 10.00$ 17,470.00$ 0.07% 511 5,110.00$ 28 280.00$ -$ 1208 12,080.00$ -$ -$ -$
D 27 2104.503 REMOVE GUARDRAIL-PLATE BEAM LIN FT 38 38 8.00$ 304.00$ 0.00% -$ 38 304.00$ -$ -$ -$ -$ -$
K 33 2104.503 REMOVE WATER SERVICE PIPE LIN FT 580 580 30.00$ 17,400.00$ 0.07% -$ -$ -$ -$ -$ 17,400.00$ -$
D 27 2104.503 REMOVE TENSION CABLE GUARDRAIL LIN FT 3655 3655 11.50$ 42,032.50$ 0.17% 3655 42,032.50$ -$ -$ -$ -$ -$ -$
C 26 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 8090 2155 1019 4916 7.00$ 56,630.00$ 0.23% 2155 15,085.00$ 1019 7,133.00$ -$ 4916 34,412.00$ -$ -$ -$
C, L 26,33 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 82871 67250 15621 5.00$ 414,355.00$ 1.69% 67250 336,250.00$ 15621 78,105.00$ -$ -$ -$ -$ -$
C 26 2104.504 REMOVE BITUMINOUS SHOULDER PAVEMENT SQ YD 9562 9562 5.00$ 47,810.00$ 0.19% 9562 47,810.00$ -$ -$ -$ -$ -$ -$
C 26 2104.518 REMOVE CONCRETE WALK SQ FT 3695 2757 938 1.25$ 4,618.75$ 0.02% 2757 3,446.25$ 938 1,172.50$ -$ -$ -$ -$ -$
SZ 485 2104.601 REMOVE CABLES LUMP SUM 1 1 2,900.00$ 2,900.00$ 0.01% 1 2,900.00$ -$ -$ -$ -$ -$ -$
2104.601 HAUL SALVAGED MATERIAL (A) (2) LUMP SUM 1 2,400.00$ 2,400.00$ 0.01% -$ 1 2,400.00$ -$ -$ -$ -$ -$
ST 424 2104.602 SALVAGE SIGN PANEL SPECIAL EACH 3 3 75.00$ 225.00$ 0.00% -$ -$ -$ 3 225.00$ -$ -$ -$
D 27 2104.604 SALVAGE LANDSCAPE ROCK SQ YD 8091 8091 1.50$ 12,136.50$ 0.05% -$ -$ -$ -$ -$ -$ 8091 12,136.50$
A, L, R 19-24, 33, 251 2106.507 EXCAVATION - COMMON (P) CU YD 352673 244918 27312 80443 8.00$ 2,821,384.00$ 11.51% 244918 1,959,344.00$ 27312 218,496.00$ -$ 80443 643,544.00$ -$ -$ -$
L 33 2106.507 GRANULAR EMBANKMENT (CV) (P) CU YD 2585 2585 23.50$ 60,747.50$ 0.25% 2585 60,747.50$ -$ -$ -$ -$ -$ -$
A, L, R 19-24, 33, 251 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD 95003 52965 12092 29946 21.00$ 1,995,063.00$ 8.14% 52965 1,112,265.00$ 12092 253,932.00$ -$ 29946 628,866.00$ -$ -$ -$
A, L 19-24, 33 2106.507 COMMON EMBANKMENT (CV) (P) CU YD 200713 155985 3211 41517 3.00$ 602,139.00$ 2.46% 155985 467,955.00$ 3211 9,633.00$ -$ 41517 124,551.00$ -$ -$ -$
2106.607 EXCAVATION SPECIAL (10) CU YD 1541 741 800 10.00$ 15,410.00$ 0.06% 741 7,410.00$ 800 8,000.00$ -$ -$ -$ -$ -$
2106.609 HAUL & DISPOSE OF CONTAMINATED MATERIAL (10) TON 2465 1185 1280 28.00$ 69,020.00$ 0.28% 1185 33,180.00$ 1280 35,840.00$ -$ -$ -$ -$ -$
2111.519 TEST ROLLING ROAD STA 222 121 23 78 105.00$ 23,310.00$ 0.10% 121 12,705.00$ 23 2,415.00$ -$ 78 8,190.00$ -$ -$ -$
E, L 28, 33 2118.507 AGGREGATE SURFACING (LV), CLASS 1 MOD (6) CU YD 2515 1963 37 515 80.00$ 201,200.00$ 0.82% 1963 157,040.00$ 37 2,960.00$ -$ 515 41,200.00$ -$ -$ -$
F 29 2118.509 AGGREGATE SURFACING CLASS 5 TON 163 40 19 104 50.00$ 8,150.00$ 0.03% 40 2,000.00$ 19 950.00$ -$ 104 5,200.00$ -$ -$ -$
2118.609 AGGREGATE SURFACING SPECIAL (4) TON 100 100 50.00$ 5,000.00$ 0.02% -$ 100 5,000.00$ -$ -$ -$ -$ -$
2123.610 STREET SWEEPER (WITH PICKUP BROOM) (5) HOUR 500 167 167 166 195.00$ 97,500.00$ 0.40% 167 32,565.00$ 167 32,565.00$ -$ 166 32,370.00$ -$ -$ -$
F, L 29,33 2211.507 AGGREGATE BASE (CV) CLASS 6 (P) CU YD 26510 17216 3028 6266 32.00$ 848,320.00$ 3.46% 17216 550,912.00$ 3028 96,896.00$ -$ 6266 200,512.00$ -$ -$ -$
2231.509 BITUMINOUS PATCHING MIXTURE (3) TON 200 100 100 255.00$ 51,000.00$ 0.21% 100 25,500.00$ 100 25,500.00$ -$ -$ -$ -$ -$
C 26 2232.504 MILL BITUMINOUS SURFACE (2.0") SQ YD 852 852 10.20$ 8,690.40$ 0.04% 852 8,690.40$ -$ -$ -$ -$ -$ -$
J 33 2232.603 MILLED RUMBLE STRIPS LIN FT 8839 8839 0.45$ 3,977.55$ 0.02% 8839 3,977.55$ -$ -$ -$ -$ -$ -$
J 33 2232.603 MILLED RUMBLE STRIPS-INTERMITTENT LIN FT 3854 3854 0.45$ 1,734.30$ 0.01% 3854 1,734.30$ -$ -$ -$ -$ -$ -$
F 29 2301.504 CONCRETE PAVEMENT 9.5" SQ YD 266 266 135.55$ 36,056.30$ 0.15% 266 36,056.30$ -$ -$ -$ -$ -$ -$
F 29 2331.603 JOINT ADHESIVE LIN FT 21211 10760 7969 2482 0.55$ 11,666.05$ 0.05% 10760 5,918.00$ 7969 4,382.95$ -$ 2482 1,365.10$ -$ -$ -$
F 29 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL GALLON 400 400 3.70$ 1,480.00$ 0.01% 400 1,480.00$ -$ -$ -$ -$ -$ -$
F 29 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3,B) TON 1953 1953 71.00$ 138,663.00$ 0.57% -$ 1953 138,663.00$ -$ -$ -$ -$ -$
F, L 29,33 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 22909 11335 3883 7691 86.00$ 1,970,174.00$ 8.04% 11335 974,810.00$ 3883 333,938.00$ -$ 7691 661,426.00$ -$ -$ -$
F 29 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B) TON 6872 6872 67.00$ 460,424.00$ 1.88% 6872 460,424.00$ -$ -$ -$ -$ -$ -$
F 29 2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,C) TON 8745 8745 86.00$ 752,070.00$ 3.07% 8745 752,070.00$ -$ -$ -$ -$ -$ -$
N 212 2401.503 TYPE S (TL-4) 36" BARRIER CONC (3S52) LIN FT 188 188 125.00$ 23,500.00$ 0.10% 188 23,500.00$ -$ -$ -$ -$ -$ -$
M 176 2401.503 TYPE S (TL-4) 42" BARRIER CONC (3S52) LIN FT 511 511 140.00$ 71,540.00$ 0.29% 511 71,540.00$ -$ -$ -$ -$ -$ -$
G 30 2406.503 EXPANSION JOINTS; DESIGN E8 LIN FT 198 198 195.00$ 38,610.00$ 0.16% 198 38,610.00$ -$ -$ -$ -$ -$ -$
G 30 2406.504 BRIDGE APPROACH PANELS SQ YD 409 409 450.00$ 184,050.00$ 0.75% 409 184,050.00$ -$ -$ -$ -$ -$ -$
M 176 2411.507 STRUCTURAL CONCRETE (1G52) CU YD 669 669 650.00$ 434,850.00$ 1.77% 669 434,850.00$ -$ -$ -$ -$ -$ -$
N 212 2411.507 STRUCTURAL CONCRETE (3B52) CU YD 97 97 725.00$ 70,325.00$ 0.29% 97 70,325.00$ -$ -$ -$ -$ -$ -$
M 176 2411.507 STRUCTURAL CONCRETE (3G52) CU YD 1024 1024 900.00$ 921,600.00$ 3.76% 1024 921,600.00$ -$ -$ -$ -$ -$ -$
NON-PARTICIPATING FEDERAL PARTICIPATING
SP 8204-57
SP 082-617-014
TH 36 / NFR ROADWAY STORM
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
ROADWAY STORM
STATEMENT OF ESTIMATED QUANTITIES
TOTAL
ESTIMATED
QUANTITY
TAB SHEET
NO
ITEM
NO DESCRIPTION UNITS
FEDERAL PARTICIPATING
SP 8204-57 SP
082-617-014
TH 36 / NFR
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-005
CITY OF LAKE
ELMO
LOCAL FUNDS
COST ESTIMATE
% OF
PROJECT
COST
TOTAL
ESTIMATED
QUANTITY
Unit Cost
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-
NON-PARTICIPATING
CITY OF LAKE ELMO
LOCAL FUNDS
ROADWAY STORM ROADWAY STORM QTY COST QTY COST QTY COST QTY COST QTY COST COST QTY COST
NON-PARTICIPATING FEDERAL PARTICIPATING
SP 8204-57
SP 082-617-014
TH 36 / NFR ROADWAY STORM
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
ROADWAY STORM
STATEMENT OF ESTIMATED QUANTITIES
TOTAL
ESTIMATED
QUANTITY
TAB SHEET
NO
ITEM
NO DESCRIPTION UNITS
FEDERAL PARTICIPATING
SP 8204-57 SP
082-617-014
TH 36 / NFR
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-005
CITY OF LAKE
ELMO
LOCAL FUNDS
COST ESTIMATE
% OF
PROJECT
COST
TOTAL
ESTIMATED
QUANTITY
Unit Cost
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-
NON-PARTICIPATING
CITY OF LAKE ELMO
LOCAL FUNDS
M 176 2411.508 REINFORCEMENT BARS POUND 64510 64510 1.45$ 93,539.50$ 0.38% 64510 93,539.50$ -$ -$ -$ -$ -$ -$
N, M 212, 176 2411.508 REINFORCEMENT BARS (EPOXY COATED) POUND 132369 132369 1.65$ 218,408.85$ 0.89% 132369 218,408.85$ -$ -$ -$ -$ -$ -$
M 176 2411.601 STRUCTURE EXCAVATION LUMP SUM 1 1 375,000.00$ 375,000.00$ 1.53% 1 375,000.00$ -$ -$ -$ -$ -$ -$
M 176 2411.618 ARCH SURFACE FINISH (SINGLE COLOR) SQ FT 7864 7864 2.50$ 19,660.00$ 0.08% 7864 19,660.00$ -$ -$ -$ -$ -$ -$
M 176 2411.618 ARCH CONC TEXTURE (THIN BRICK) SQ FT 1284 1284 30.00$ 38,520.00$ 0.16% 1284 38,520.00$ -$ -$ -$ -$ -$ -$
M 176 2411.618 ARCH CONC TEXTURE (LIMESTONE) SQ FT 7864 7864 11.00$ 86,504.00$ 0.35% 7864 86,504.00$ -$ -$ -$ -$ -$ -$
M, R 176, 251 2451.507 FINE AGGREGATE BEDDING (CV) (P) CU YD 646 646 50.00$ 32,300.00$ 0.13% 646 32,300.00$ -$ -$ -$ -$ -$ -$
M 176 2452.502 C-I-P CONCRETE TEST PILE 80 FT LONG 12" EACH 7 7 5,750.00$ 40,250.00$ 0.16% 7 40,250.00$ -$ -$ -$ -$ -$ -$
M 176 2452.503 C-I-P CONCRETE PILING 12" LIN FT 4550 4550 64.00$ 291,200.00$ 1.19% 4550 291,200.00$ -$ -$ -$ -$ -$ -$
2452.601 STEEL SHEET PILING (TEMPORARY) (11) LUMP SUM 1 1 100,000.00$ 100,000.00$ 0.41% 1 100,000.00$ -$ -$ -$ -$ -$ -$
R 251 2501.502 15" GS PIPE APRON EACH 8 2 2 4 430.00$ 3,440.00$ 0.01% 2 860.00$ -$ 2 860.00$ -$ 4 1,720.00$ -$ -$
R 251 2501.502 30" GS PIPE APRON EACH 2 2 980.00$ 1,960.00$ 0.01% -$ -$ -$ -$ 2 1,960.00$ -$ -$
R 251 2501.502 15" RC PIPE APRON EACH 11 3 3 5 1,200.00$ 13,200.00$ 0.05% 3 3,600.00$ -$ 3 3,600.00$ -$ 5 6,000.00$ -$ -$
R 251 2501.502 18" RC PIPE APRON EACH 9 4 1 4 1,200.00$ 10,800.00$ 0.04% 4 4,800.00$ -$ 1 1,200.00$ -$ 4 4,800.00$ -$ -$
R 251 2501.502 21" RC PIPE APRON EACH 2 1 1 1,300.00$ 2,600.00$ 0.01% 1 1,300.00$ -$ -$ -$ 1 1,300.00$ -$ -$
R 251 2501.502 24" RC PIPE APRON EACH 11 2 2 7 1,125.00$ 12,375.00$ 0.05% 2 2,250.00$ -$ 2 2,250.00$ -$ 7 7,875.00$ -$ -$
R 251 2501.502 30" RC PIPE APRON EACH 5 4 1 1,330.00$ 6,650.00$ 0.03% 4 5,320.00$ -$ -$ -$ 1 1,330.00$ -$ -$
R 251 2501.502 36" RC PIPE APRON EACH 4 2 2 2,050.00$ 8,200.00$ 0.03% 2 4,100.00$ -$ 2 4,100.00$ -$ -$ -$ -$
R 251 2501.502 42" RC PIPE APRON EACH 2 1 1 2,325.00$ 4,650.00$ 0.02% 1 2,325.00$ -$ -$ -$ 1 2,325.00$ -$ -$
R 251 2501.502 54" RC PIPE APRON EACH 3 2 1 2,950.00$ 8,850.00$ 0.04% 2 5,900.00$ -$ -$ -$ 1 2,950.00$ -$ -$
R 251 2501.502 15" CS SAFETY APRON & GRATE DES 3128 EACH 2 2 1,175.00$ 2,350.00$ 0.01% 2 2,350.00$ -$ -$ -$ -$ -$ -$
T 255 2501.502 15" CS SAFETY APRON EACH 8 8 1,025.00$ 8,200.00$ 0.03% 8 8,200.00$ -$ -$ -$ -$ -$ -$
R 251 2501.502 15" RC SAFETY APRON EACH 2 2 1,285.00$ 2,570.00$ 0.01% 2 2,570.00$ -$ -$ -$ -$ -$ -$
R 251 2501.502 18" RC SAFETY APRON EACH 1 1 735.00$ 735.00$ 0.00% 1 735.00$ -$ -$ -$ -$ -$ -$
R 251 2501.502 24" RC SAFETY APRON EACH 8 4 4 805.00$ 6,440.00$ 0.03% 4 3,220.00$ -$ -$ -$ 4 3,220.00$ -$ -$
R, T 251, 255 2501.503 15" CS PIPE CULVERT LIN FT 1452 1275 50 127 70.00$ 101,640.00$ 0.41% 1275 89,250.00$ -$ 50 3,500.00$ -$ 127 8,890.00$ -$ -$
T 255 2501.503 24" CS PIPE CULVERT LIN FT 52 12 40 110.00$ 5,720.00$ 0.02% 12 1,320.00$ -$ 40 4,400.00$ -$ -$ -$ -$
R 251 2501.503 30" CS PIPE CULVERT LIN FT 48 48 115.00$ 5,520.00$ 0.02% -$ -$ -$ -$ 48 5,520.00$ -$ -$
R 251 2501.503 18" RC PIPE CULVERT DES 3006 LIN FT 89 89 90.00$ 8,010.00$ 0.03% 89 8,010.00$ -$ -$ -$ -$ -$ -$
R 251 2501.503 24" RC PIPE CULVERT DES 3006 LIN FT 428 164 264 100.00$ 42,800.00$ 0.17% 164 16,400.00$ -$ -$ -$ 264 26,400.00$ -$ -$
R 251 2501.503 30" RC PIPE CULVERT DES 3006 LIN FT 152 152 160.00$ 24,320.00$ 0.10% 152 24,320.00$ -$ -$ -$ -$ -$ -$
S 254 2502.502 4" PRECAST CONCRETE HEADWALL EACH 12 3 2 7 375.00$ 4,500.00$ 0.02% 3 1,125.00$ 2 750.00$ -$ 7 2,625.00$ -$ -$ -$
S 254 2502.503 4" TP PIPE DRAIN LIN FT 190 45 30 115 12.75$ 2,422.50$ 0.01% 45 573.75$ 30 382.50$ -$ 115 1,466.25$ -$ -$ -$
S 254 2502.503 4" PERF TP PIPE DRAIN LIN FT 11017 4502 3418 3097 12.75$ 140,466.75$ 0.57% 4502 57,400.50$ 3418 43,579.50$ -$ 3097 39,486.75$ -$ -$ -$
M 176 2502.601 DRAINAGE SYSTEM LUMP SUM 1 1 30,000.00$ 30,000.00$ 0.12% 1 30,000.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 12" CS PIPE SEWER LIN FT 7 7 125.00$ 875.00$ 0.00% 7 875.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 12" RC PIPE SEWER DES 3006 LIN FT 17 17 70.00$ 1,190.00$ 0.00% 17 1,190.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 15" RC PIPE SEWER DES 3006 LIN FT 3347 1457 1056 834 75.00$ 251,025.00$ 1.02% 1457 109,275.00$ -$ ### 79,200.00$ -$ 834 62,550.00$ -$ -$
R 251 2503.503 18" RC PIPE SEWER DES 3006 LIN FT 409 250 159 80.00$ 32,720.00$ 0.13% 250 20,000.00$ -$ -$ -$ 159 12,720.00$ -$ -$
R 251 2503.503 18" RC PIPE SEWER DES 3006 CL III LIN FT 68 68 80.00$ 5,440.00$ 0.02% -$ -$ -$ -$ 68 5,440.00$ -$ -$
R 251 2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT 228 150 78 85.00$ 19,380.00$ 0.08% 150 12,750.00$ -$ 78 6,630.00$ -$ -$ -$ -$
R 251 2503.503 21" RC PIPE SEWER DES 3006 LIN FT 673 467 206 85.00$ 57,205.00$ 0.23% 467 39,695.00$ -$ -$ -$ 206 17,510.00$ -$ -$
R 251 2503.503 24" RC PIPE SEWER DES 3006 LIN FT 981 67 666 248 90.00$ 88,290.00$ 0.36% 67 6,030.00$ -$ 666 59,940.00$ -$ 248 22,320.00$ -$ -$
R 251 2503.503 24" RC PIPE SEWER DES 3006 CL III LIN FT 84 84 90.00$ 7,560.00$ 0.03% -$ -$ -$ -$ 84 7,560.00$ -$ -$
R 251 2503.503 27" RC PIPE SEWER DES 3006 LIN FT 164 164 110.00$ 18,040.00$ 0.07% 164 18,040.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 30" RC PIPE SEWER DES 3006 LIN FT 543 252 291 120.00$ 65,160.00$ 0.27% 252 30,240.00$ -$ -$ -$ 291 34,920.00$ -$ -$
R 251 2503.503 30" RC PIPE SEWER DES 3006 CL III LIN FT 17 17 140.00$ 2,380.00$ 0.01% 17 2,380.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 30" RC PIPE SEWER DES 3006 CL V LIN FT 328 328 150.00$ 49,200.00$ 0.20% 328 49,200.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 36" RC PIPE SEWER DES 3006 LIN FT 1018 243 775 155.00$ 157,790.00$ 0.64% 243 37,665.00$ -$ 775 120,125.00$ -$ -$ -$ -$
R 251 2503.503 42" RC PIPE SEWER DES 3006 LIN FT 291 291 200.00$ 58,200.00$ 0.24% -$ -$ -$ -$ 291 58,200.00$ -$ -$
R 251 2503.503 42" RC PIPE SEWER DES 3006 CL III LIN FT 364 364 200.00$ 72,800.00$ 0.30% 364 72,800.00$ -$ -$ -$ -$ -$ -$
R 251 2503.503 54" RC PIPE SEWER DES 3006 LIN FT 217 145 72 310.00$ 67,270.00$ 0.27% 145 44,950.00$ -$ -$ -$ 72 22,320.00$ -$ -$
R 251 2503.503 54" RC PIPE SEWER DES 3006 CL V LIN FT 206 206 400.00$ 82,400.00$ 0.34% 206 82,400.00$ -$ -$ -$ -$ -$ -$
R, T 251, 255 2503.602 CONNECT TO EXISTING STORM SEWER EACH 5 1 3 1 1,500.00$ 7,500.00$ 0.03% 1 1,500.00$ -$ 3 4,500.00$ -$ 1 1,500.00$ -$ -$
R 251 2503.603 24" STEEL CASING PIPE LIN FT 17 17 450.00$ 7,650.00$ 0.03% 17 7,650.00$ -$ -$ -$ -$ -$ -$
R 251 2503.603 54" STEEL CASING PIPE LIN FT 160 160 725.00$ 116,000.00$ 0.47% -$ -$ 160 116,000.00$ -$ -$ -$ -$
2504.601 TEMPORARY WATER SERVICE LUMP SUM 1 1 10,000.00$ 10,000.00$ 0.04% -$ -$ -$ -$ -$ 10,000.00$ -$
2504.601 TEST EXISTING WATER MAIN LUMP SUM 1 1 5,000.00$ 5,000.00$ 0.02% -$ -$ -$ -$ -$ 5,000.00$ -$
K 33 2504.602 WATER SERVICE TAP & HOOKUP EACH 1 1 6,000.00$ 6,000.00$ 0.02% -$ -$ -$ -$ -$ 6,000.00$ -$
K 33 2504.602 CONNECT TO EXISTING WATER MAIN EACH 2 2 3,500.00$ 7,000.00$ 0.03% -$ -$ -$ -$ -$ 7,000.00$ -$
K 33 2504.602 HYDRANT EACH 3 3 10,000.00$ 30,000.00$ 0.12% -$ -$ -$ -$ -$ 30,000.00$ -$
K 33 2504.602 16" BUTTERFLY VALVE & BOX EACH 2 2 11,000.00$ 22,000.00$ 0.09% -$ -$ -$ -$ -$ 22,000.00$ -$
K 33 2504.602 6" GATE VALVE & BOX EACH 2 2 4,400.00$ 8,800.00$ 0.04% -$ -$ -$ -$ -$ 8,800.00$ -$
K 33 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 71 71 145.00$ 10,295.00$ 0.04% -$ -$ -$ -$ -$ 10,295.00$ -$
K 33 2504.603 16" WATERMAIN DUCTILE IRON CL 52 LIN FT 1493 1493 205.00$ 306,065.00$ 1.25% -$ -$ -$ -$ -$ 306,065.00$ -$
K 33 2504.608 DUCTILE IRON FITTINGS POUND 5830 5830 7.00$ 40,810.00$ 0.17% -$ -$ -$ -$ -$ 40,810.00$ -$
R 251, 256 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH 1 1 19,000.00$ 19,000.00$ 0.08% 1 19,000.00$ -$ -$ -$ -$ -$ -$
R 251, 257 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 2 EACH 1 1 16,500.00$ 16,500.00$ 0.07% 1 16,500.00$ -$ -$ -$ -$ -$ -$
R 251, 258 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 3 EACH 1 1 15,700.00$ 15,700.00$ 0.06% -$ -$ 1 15,700.00$ -$ -$ -$ -$
R 251, 259 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 4 EACH 1 1 20,500.00$ 20,500.00$ 0.08% -$ -$ 1 20,500.00$ -$ -$ -$ -$
R 251, 260 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 5 EACH 1 1 29,500.00$ 29,500.00$ 0.12% 1 29,500.00$ -$ -$ -$ -$ -$ -$
R 251, 261 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 6 EACH 1 1 8,000.00$ 8,000.00$ 0.03% -$ -$ -$ -$ 1 8,000.00$ -$ -$
R 251, 262 2506.502 CASTING ASSEMBLY EACH 105 54 28 23 1,500.00$ 157,500.00$ 0.64% 54 81,000.00$ -$ 28 42,000.00$ -$ 23 34,500.00$ -$ -$
R 251 2506.503 CONST DRAINAGE STRUCTURE DESIGN H LIN FT 30.6 27.2 3.4 400.00$ 12,240.00$ 0.05% 27 10,880.00$ -$ 3 1,360.00$ -$ -$ -$ -$
R 251 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-48 LIN FT 73.0 56.5 13.1 3.4 660.00$ 48,180.00$ 0.20% 57 37,290.00$ -$ 13 8,646.00$ -$ 3 2,244.00$ -$ -$
R 251, 262 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-60 LIN FT 21 21 1,350.00$ 28,350.00$ 0.12% 21 28,350.00$ -$ -$ -$ -$ -$ -$
R 251, 262 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-72 LIN FT 5 5 1,950.00$ 9,750.00$ 0.04% 5 9,750.00$ -$ -$ -$ -$ -$ -$
R 251 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 316.5 106.9 91.3 118.3 525.00$ 166,162.50$ 0.68% 107 56,122.50$ -$ 91 47,932.50$ -$ 118 62,107.50$ -$ -$
R 251 2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 LIN FT 44.2 16.3 21.2 6.7 785.00$ 34,697.00$ 0.14% 16 12,795.50$ -$ 21 16,642.00$ -$ 7 5,259.50$ -$ -$
R 251 2506.503 CONST DRAINAGE STRUCTURE DES 72-4020 LIN FT 64.1 30.6 28.4 5.1 975.00$ 62,497.50$ 0.25% 31 29,835.00$ -$ 28 27,690.00$ -$ 5 4,972.50$ -$ -$
R 251 2506.503 CONST DRAINAGE STRUCTURE DES 84-4020 LIN FT 13.4 6.1 7.3 1,650.00$ 22,110.00$ 0.09% -$ -$ 6 10,065.00$ -$ 7 12,045.00$ -$ -$
R 251, 262 2506.503 CONST DRAINAGE STRUCTURE DES 108-4020 LIN FT 15.6 15.6 4,125.00$ 64,350.00$ 0.26% 16 64,350.00$ -$ -$ -$ -$ -$ -$
T 255 2506.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 1 1 1,500.00$ 1,500.00$ 0.01% -$ -$ 1 1,500.00$ -$ -$ -$ -$
R, U 251, 254 2511.504 GEOTEXTILE FILTER TYPE 3 (P) SQ YD 510 328 48 134 3.00$ 1,530.00$ 0.01% 328 984.00$ -$ 48 144.00$ -$ 134 402.00$ -$ -$
R 251 2511.504 GEOTEXTILE FILTER TYPE 4 (P) SQ YD 754 439 88 227 3.30$ 2,488.20$ 0.01% 439 1,448.70$ -$ 88 290.40$ -$ 227 749.10$ -$ -$
R, U 251, 254 2511.507 RANDOM RIPRAP CLASS II (P) CU YD 267 162 22 83 109.36$ 29,199.12$ 0.12% 162 17,716.32$ -$ 22 2,405.92$ -$ 83 9,076.88$ -$ -$
R 251 2511.507 RANDOM RIPRAP CLASS III (P) CU YD 169 96 25 48 95.00$ 16,055.00$ 0.07% 96 9,120.00$ -$ 25 2,375.00$ -$ 48 4,560.00$ -$ -$
R 251 2511.507 RANDOM RIPRAP CLASS IV (P) CU YD 20 20 95.00$ 1,900.00$ 0.01% 20 1,900.00$ -$ -$ -$ -$ -$ -$
H 31-32 2521.518 4" CONCRETE WALK SQ FT 17941 15594 557 1790 5.55$ 99,572.55$ 0.41% 15594 86,546.70$ 557 3,091.35$ -$ 1790 9,934.50$ -$ -$ -$
ROADWAY STORM ROADWAY STORM QTY COST QTY COST QTY COST QTY COST QTY COST COST QTY COST
NON-PARTICIPATING FEDERAL PARTICIPATING
SP 8204-57
SP 082-617-014
TH 36 / NFR ROADWAY STORM
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
ROADWAY STORM
STATEMENT OF ESTIMATED QUANTITIES
TOTAL
ESTIMATED
QUANTITY
TAB SHEET
NO
ITEM
NO DESCRIPTION UNITS
FEDERAL PARTICIPATING
SP 8204-57 SP
082-617-014
TH 36 / NFR
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-005
CITY OF LAKE
ELMO
LOCAL FUNDS
COST ESTIMATE
% OF
PROJECT
COST
TOTAL
ESTIMATED
QUANTITY
Unit Cost
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-
NON-PARTICIPATING
CITY OF LAKE ELMO
LOCAL FUNDS
H 31-32 2521.518 6" CONCRETE WALK SQ FT 256 211 45 12.05$ 3,084.80$ 0.01% 211 2,542.55$ -$ -$ 45 542.25$ -$ -$ -$
F 29 2521.518 4" BITUMINOUS WALK SQ FT 4560 2280 2280 3.10$ 14,136.00$ 0.06% -$ 2280 7,068.00$ -$ 2280 7,068.00$ -$ -$ -$
H 31-32 2521.602 DRILL & GROUT REINF BAR (EPOXY COATED) EACH 102 51 51 10.00$ 1,020.00$ 0.00% -$ 51 510.00$ -$ 51 510.00$ -$ -$ -$
H 31-32 2521.618 CONCRETE CURB RAMP WALK SQ FT 2092 1046 1046 16.85$ 35,250.20$ 0.14% -$ 1046 17,625.10$ -$ 1046 17,625.10$ -$ -$ -$
H 31-32 2531.503 CONCRETE CURB & GUTTER DESIGN B418 LIN FT 114 114 32.30$ 3,682.20$ 0.02% -$ -$ -$ 114 3,682.20$ -$ -$ -$
H 31-32 2531.503 CONCRETE CURB & GUTTER DESIGN B424 LIN FT 10232 4687 1800 3745 20.35$ 208,221.20$ 0.85% 4687 95,380.45$ 1800 36,630.00$ -$ 3745 76,210.75$ -$ -$ -$
H 31-32 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 443 228 17 198 27.90$ 12,359.70$ 0.05% 228 6,361.20$ 17 474.30$ -$ 198 5,524.20$ -$ -$ -$
H 31-32 2531.603 CONCRETE CURB & GUTTER LIN FT 250 125 125 48.00$ 12,000.00$ 0.05% -$ 125 6,000.00$ -$ 125 6,000.00$ -$ -$ -$
H 31-32 2531.603 CONCRETE CURB & GUTTER DESIGN B424 HIGH EARLY LIN FT 477 268 145 64 38.15$ 18,197.55$ 0.07% 268 10,224.20$ 145 5,531.75$ -$ 64 2,441.60$ -$ -$ -$
H 31-32 2531.604 6" CONCRETE DRIVEWAY PAVEMENT HIGH EARLY SQ YD 71 28 43 92.85$ 6,592.35$ 0.03% 28 2,599.80$ 43 3,992.55$ -$ -$ -$ -$ -$
H 31-32 2531.604 8" CONCRETE DRIVEWAY PAVEMENT HIGH EARLY SQ YD 225 149 38 38 119.30$ 26,842.50$ 0.11% 149 17,775.70$ 38 4,533.40$ -$ 38 4,533.40$ -$ -$ -$
H 31-32 2531.618 TRUNCATED DOMES SQ FT 280 140 140 52.00$ 14,560.00$ 0.06% -$ 140 7,280.00$ -$ 140 7,280.00$ -$ -$ -$
TC 303 2533.503 PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 LIN FT 14025 14025 12.00$ 168,300.00$ 0.69% 14025 168,300.00$ -$ -$ -$ -$ -$ -$
TC 303 2533.503 RELOCATE PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 LIN FT 26600 26600 5.50$ 146,300.00$ 0.60% 26600 146,300.00$ -$ -$ -$ -$ -$ -$
D 27 2540.602 MAIL BOX SUPPORT (8) EACH 10 5 5 1,100.00$ 11,000.00$ 0.04% 5 5,500.00$ 5 5,500.00$ -$ -$ -$ -$ -$
D 27 2540.602 RELOCATE MAIL BOX SUPPORT EACH 5 3 2 850.00$ 4,250.00$ 0.02% 3 2,550.00$ 2 1,700.00$ -$ -$ -$ -$ -$
LL 418 2545.501 LIGHTING SYSTEM LUMP SUM 1 1 32,050.00$ 32,050.00$ 0.13% -$ 1 32,050.00$ -$ -$ -$ -$ -$
LL 418 2545.502 LIGHTING UNIT TYPE 9-40 EACH 20 20 4,395.00$ 87,900.00$ 0.36% 20 87,900.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.502 LIGHT FOUNDATION DESIGN E EACH 20 20 1,600.00$ 32,000.00$ 0.13% 20 32,000.00$ -$ -$ -$ -$ -$ -$
SZ 485, 504 2545.502 LIGHT FOUNDATION DESIGN E MODIFIED EACH 1 1 1,600.00$ 1,600.00$ 0.01% 1 1,600.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.502 SERVICE CABINET -TYPE L1 EACH 1 1 15,000.00$ 15,000.00$ 0.06% 1 15,000.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.502 EQUIPMENT PAD B EACH 1 1 1,500.00$ 1,500.00$ 0.01% 1 1,500.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.502 HANDHOLE EACH 2 2 2,500.00$ 5,000.00$ 0.02% 2 5,000.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.503 2" NON-METALLIC CONDUIT LIN FT 200 200 7.75$ 1,550.00$ 0.01% 200 1,550.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.503 3" NON-METALLIC COND (DIRECTIONAL BORE) LIN FT 600 600 27.20$ 16,320.00$ 0.07% 600 16,320.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.503 UNDERGROUND WIRE 1/C 2 AWG LIN FT 600 600 4.50$ 2,700.00$ 0.01% 600 2,700.00$ -$ -$ -$ -$ -$ -$
LL 418 2545.503 DIRECT BURIED LIGHTING CABLE 4/C 4 AWG LIN FT 4800 4800 15.00$ 72,000.00$ 0.29% 4800 72,000.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.502 CABINET FOUNDATION EACH 1 1 3,200.00$ 3,200.00$ 0.01% 1 3,200.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.502 SERVICE FOUNDATION EACH 1 1 2,225.00$ 2,225.00$ 0.01% 1 2,225.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.502 OUTDOOR FIBER SPLICE ENCLOSURE EACH 1 1 1,900.00$ 1,900.00$ 0.01% 1 1,900.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.502 CCTV CABINET EACH 1 1 6,900.00$ 6,900.00$ 0.03% 1 6,900.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.502 INSTALL CABINET EACH 1 1 1,280.00$ 1,280.00$ 0.01% 1 1,280.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.502 SERVICE CABINET EACH 1 1 6,750.00$ 6,750.00$ 0.03% 1 6,750.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 1.5" NON-METALLIC CONDUIT LIN FT 8075 8075 5.15$ 41,586.25$ 0.17% 8075 41,586.25$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 2" NON-METALLIC CONDUIT LIN FT 1400 1400 5.90$ 8,260.00$ 0.03% 1400 8,260.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 3" NON-METALLIC CONDUIT LIN FT 50 50 13.00$ 650.00$ 0.00% 50 650.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 POWER CABLE 1 CONDUCTOR NO 2 LIN FT 90 90 5.00$ 450.00$ 0.00% 90 450.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 POWER CABLE 2 CONDUCTOR NO 14 LIN FT 3750 3750 1.90$ 7,125.00$ 0.03% 3750 7,125.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 POWER CABLE 3 CONDUCTOR NO 8 LIN FT 900 900 5.90$ 5,310.00$ 0.02% 900 5,310.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.503 POWER CABLE 3 CONDUCTOR NO 14 LIN FT 350 350 2.95$ 1,032.50$ 0.00% 350 1,032.50$ -$ -$ -$ -$ -$ -$
SZ 485 2550.601 FIBER OPTIC CABLE TESTING LUMP SUM 1 1 15,100.00$ 15,100.00$ 0.06% 1 15,100.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.602 FIBER OPTIC PIGTAIL TERMINATION EACH 4 4 1,480.00$ 5,920.00$ 0.02% 4 5,920.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.602 FIBER OPTIC CABLE SPLICING EACH 4 4 3,550.00$ 14,200.00$ 0.06% 4 14,200.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.602 BURIED CABLE SIGN EACH 41 41 80.00$ 3,280.00$ 0.01% 41 3,280.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.602 PULL VAULT EACH 14 14 2,675.00$ 37,450.00$ 0.15% 14 37,450.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.602 NON-INTRUSIVE DETECTION HARDWARE EACH 1 1 17,650.00$ 17,650.00$ 0.07% 1 17,650.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.602 LOOP DETECTOR DESIGN NMC PREFORMED EACH 4 4 900.00$ 3,600.00$ 0.01% 4 3,600.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.603 REMOVE CONDUIT LIN FT 50 50 8.00$ 400.00$ 0.00% 50 400.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.603 ARMORED FIBER OPTIC PIGTAIL CABLE 6SM LIN FT 600 600 1.95$ 1,170.00$ 0.00% 600 1,170.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.603 FIBER OPTIC TRUNK CABLE 72SM LIN FT 9800 9800 1.90$ 18,620.00$ 0.08% 9800 18,620.00$ -$ -$ -$ -$ -$ -$
SZ 485 2550.603 1.5" BORED CONDUIT LIN FT 1825 1825 19.50$ 35,587.50$ 0.15% 1825 35,587.50$ -$ -$ -$ -$ -$ -$
SZ 485 2550.603 2" BORED CONDUIT LIN FT 1100 1100 21.05$ 23,155.00$ 0.09% 1100 23,155.00$ -$ -$ -$ -$ -$ -$
R 251 2554.502 GUIDE POST TYPE B EACH 60 28 2 30 175.00$ 10,500.00$ 0.04% 28 4,900.00$ -$ 2 350.00$ -$ 30 5,250.00$ -$ -$
I 32 2554.502 ANCHORAGE ASSEMBLY - TENSION CABLE EACH 2 2 11,500.00$ 23,000.00$ 0.09% 2 23,000.00$ -$ -$ -$ -$ -$ -$
I 32 2554.502 END TREATMENT-TANGENT TERMINAL EACH 2 2 3,300.00$ 6,600.00$ 0.03% 2 6,600.00$ -$ -$ -$ -$ -$ -$
I 32 2554.503 TRAFFIC BARRIER DESIGN BULLNOSE LIN FT 250 250 162.00$ 40,500.00$ 0.17% 250 40,500.00$ -$ -$ -$ -$ -$ -$
M 176 2557.503 WIRE FENCE DESIGN W-1 VINYL COATED LIN FT 318 318 170.00$ 54,060.00$ 0.22% 318 54,060.00$ -$ -$ -$ -$ -$ -$
I 32 2554.503 TRAFFIC BARRIER DESIGN TYPE 31 LIN FT 388 388 30.00$ 11,640.00$ 0.05% 388 11,640.00$ -$ -$ -$ -$ -$ -$
I 32 2554.503 TRAFFIC BARRIER DESIGN TRANS TYPE 31 LIN FT 225 225 116.00$ 26,100.00$ 0.11% 225 26,100.00$ -$ -$ -$ -$ -$ -$
R 251 2554.602 GUIDE POST TYPE SPECIAL EACH 9 8 1 350.00$ 3,150.00$ 0.01% -$ -$ 8 2,800.00$ -$ 1 350.00$ -$ -$
I 32 2554.603 TENSION CABLE GUARDRAIL LIN FT 3562 3562 42.25$ 150,494.50$ 0.61% 3562 150,494.50$ -$ -$ -$ -$ -$ -$
TC 303 2557.603 TEMPORARY GLARE SCREEN LIN FT 12700 12700 6.00$ 76,200.00$ 0.31% 12700 76,200.00$ -$ -$ -$ -$ -$ -$
TC 303 2563.601 TRAFFIC CONTROL SUPERVISOR LUMP SUM 1 1 59,000.00$ 59,000.00$ 0.24% 1 59,000.00$ -$ -$ -$ -$ -$ -$
TC 303 2563.601 TRAFFIC CONTROL LUMP SUM 1 0.67 0.11 0.03 0.14 0.02 0.03 135,900.00$ 135,900.00$ 0.55% 1 91,053.00$ 0 14,949.00$ 0 4,077.00$ 0 19,026.00$ 0 2,718.00$ 4,077.00$ -$
2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM 1 1 1,500.00$ 1,500.00$ 0.01% -$ 1 1,500.00$ -$ -$ -$ -$ -$
2563.610 FLAGGER (7) HOUR 1000 500 500 90.00$ 90,000.00$ 0.37% 500 45,000.00$ 500 45,000.00$ -$ -$ -$ -$ -$
2563.610 POLICE OFFICER HOUR 50 50 150.00$ 7,500.00$ 0.03% 50 7,500.00$ -$ -$ -$ -$ -$ -$
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY 200 100 100 75.00$ 15,000.00$ 0.06% 100 7,500.00$ 100 7,500.00$ -$ -$ -$ -$ -$
TC 303 2563.615 TEMPORARY IMPACT ATTENUATOR ASSEMBLY 2 2 2,900.00$ 5,800.00$ 0.02% 2 5,800.00$ -$ -$ -$ -$ -$ -$
TC 303 2563.615 RELOCATE TEMPORARY IMPACT ATTENUATOR ASSEMBLY 6 6 500.00$ 3,000.00$ 0.01% 6 3,000.00$ -$ -$ -$ -$ -$ -$
ST 424 2564.502 INSTALL SIGN (12) EACH 9 5 4 1,000.00$ 9,000.00$ 0.04% 5 5,000.00$ 4 4,000.00$ -$ -$ -$ -$ -$
U 254 2564.502 INFILTRATION AREA MARKER EACH 12 12 400.00$ 4,800.00$ 0.02% 12 4,800.00$ -$ -$ -$ -$ -$ -$
ST 424 2564.502 DELINEATOR / MARKER EACH 39 35 1 3 275.00$ 10,725.00$ 0.04% 35 9,625.00$ 1 275.00$ -$ 3 825.00$ -$ -$ -$
ST 424 2564.502 DELINEATOR / MARKER PANEL EACH 7 4 3 100.00$ 700.00$ 0.00% 4 400.00$ -$ -$ 3 300.00$ -$ -$ -$
ST 424 2564.508 STRUCTURAL STEEL - I-BEAM SIGN (P) POUND 3396 3396 7.00$ 23,772.00$ 0.10% 3396 23,772.00$ -$ -$ -$ -$ -$ -$
ST 424 2564.518 SIGN SQ FT 1455 935 152 368 91.00$ 132,405.00$ 0.54% 935 85,085.00$ 152 13,832.00$ -$ 368 33,488.00$ -$ -$ -$
ST 424 2564.518 SIGN PANEL SQ FT 3 3 300.00$ 900.00$ 0.00% 3 900.00$ -$ -$ -$ -$ -$ -$
ST 424 2564.518 SIGN PANEL OVERLAY SQ FT 359 359 13.00$ 4,667.00$ 0.02% 359 4,667.00$ -$ -$ -$ -$ -$ -$
ST 424 2564.518 EXTRUDED PANEL SQ FT 359 359 36.00$ 12,924.00$ 0.05% 359 12,924.00$ -$ -$ -$ -$ -$ -$
ST 424 2564.602 INSTALL SIGN PANEL SPECIAL EACH 3 3 325.00$ 975.00$ 0.00% -$ -$ -$ 3 975.00$ -$ -$ -$
SS 463 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM A LUMP SUM 1 0.75 0.25 4,500.00$ 4,500.00$ 0.02% -$ 1 3,375.00$ -$ 0 1,125.00$ -$ -$ -$
SS 463 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM B LUMP SUM 1 1 4,500.00$ 4,500.00$ 0.02% -$ 1 4,500.00$ -$ -$ -$ -$ -$
SS 463 2565.501 TRAFFIC CONTROL INTERCONNECT LUMP SUM 1 0.5 0.5 9,200.00$ 9,200.00$ 0.04% -$ 1 4,600.00$ -$ 1 4,600.00$ -$ -$ -$
SS 463 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM A SYSTEM 1 1 331,000.00$ 331,000.00$ 1.35% -$ 1 331,000.00$ -$ -$ -$ -$ -$
SS 463 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM B SYSTEM 1 0.5 0.5 345,000.00$ 345,000.00$ 1.41% -$ 1 172,500.00$ -$ 1 172,500.00$ -$ -$ -$
2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 1 17,500.00$ 17,500.00$ 0.07% 1 17,500.00$ -$ -$ -$ -$ -$ -$
2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1 1 5,000.00$ 5,000.00$ 0.02% 1 5,000.00$ -$ -$ -$ -$ -$ -$
265 2573.502 WATER TREATMENT TYPE SKIMMER EACH 4 4 6,000.00$ 24,000.00$ 0.10% 4 24,000.00$ -$ -$ -$ -$ -$ -$
264 2573.502 WATER TREATMENT TYPE SEDIMENT TANK EACH 4 4 18,500.00$ 74,000.00$ 0.30% 4 74,000.00$ -$ -$ -$ -$ -$ -$
ROADWAY STORM ROADWAY STORM QTY COST QTY COST QTY COST QTY COST QTY COST COST QTY COST
NON-PARTICIPATING FEDERAL PARTICIPATING
SP 8204-57
SP 082-617-014
TH 36 / NFR ROADWAY STORM
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
ROADWAY STORM
STATEMENT OF ESTIMATED QUANTITIES
TOTAL
ESTIMATED
QUANTITY
TAB SHEET
NO
ITEM
NO DESCRIPTION UNITS
FEDERAL PARTICIPATING
SP 8204-57 SP
082-617-014
TH 36 / NFR
SP 082-617-014
CSAH 17
SP 082-617-014
SP 206-020-005
SFR
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-005
CITY OF LAKE
ELMO
LOCAL FUNDS
COST ESTIMATE
% OF
PROJECT
COST
TOTAL
ESTIMATED
QUANTITY
Unit Cost
CITY OF LAKE
ELMO
LOCAL FUNDS
SAP 206-020-
NON-PARTICIPATING
CITY OF LAKE ELMO
LOCAL FUNDS
O 283 2573.502 STORM DRAIN INLET PROTECTION EACH 81 47 20 14 175.00$ 14,175.00$ 0.06% 47 8,225.00$ 20 3,500.00$ -$ 14 2,450.00$ -$ -$ -$
O 283 2573.502 CULVERT END CONTROLS EACH 19 11 2 6 100.00$ 1,900.00$ 0.01% 11 1,100.00$ 2 200.00$ -$ 6 600.00$ -$ -$ -$
O 283 2573.503 SILT FENCE, TYPE HI LIN FT 962 962 4.00$ 3,848.00$ 0.02% -$ -$ -$ 962 3,848.00$ -$ -$ -$
O 283 2573.503 SILT FENCE, TYPE MS LIN FT 3521 3099 422 1.80$ 6,337.80$ 0.03% 3099 5,578.20$ -$ -$ 422 759.60$ -$ -$ -$
O 283 2573.503 SILT FENCE, TYPE TB LIN FT 525 525 7.00$ 3,675.00$ 0.01% 525 3,675.00$ -$ -$ -$ -$ -$ -$
O 283 2573.503 FLOTATION SILT CURTAIN TYPE STILL WATER LIN FT 258 258 22.00$ 5,676.00$ 0.02% 258 5,676.00$ -$ -$ -$ -$ -$ -$
O 263, 283 2573.503 TEMPORARY SLOPE DRAIN LIN FT 400 400 85.00$ 34,000.00$ 0.14% 400 34,000.00$ -$ -$ -$ -$ -$ -$
U 254 2573.503 FILTER BERM TYPE 5 LIN FT 300 300 40.00$ 12,000.00$ 0.05% 300 12,000.00$ -$ -$ -$ -$ -$ -$
L, O 33, 283 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 32597 26785 632 5180 2.70$ 88,011.90$ 0.36% 26785 72,319.50$ 632 1,706.40$ -$ 5180 13,986.00$ -$ -$ -$
U, P 254, 292 2574.505 SUBSOILING ACRE 46.2 32.0 2.3 11.9 300.00$ 13,860.00$ 0.06% 32 9,600.00$ 2 690.00$ -$ 12 3,570.00$ -$ -$ -$
P 292 2574.505 SOIL BED PREPARATION ACRE 65.4 44 3.5 17.9 100.00$ 6,540.00$ 0.03% 44 4,400.00$ 4 350.00$ -$ 18 1,790.00$ -$ -$ -$
U 254 2574.507 FILTER TOPSOIL BORROW CU YD 3862 3862 60.00$ 231,720.00$ 0.95% 3862 231,720.00$ -$ -$ -$ -$ -$ -$
O 283 2574.508 FERTILIZER TYPE 1 POUND 16240 11080 920 4240 0.85$ 13,804.00$ 0.06% 11080 9,418.00$ 920 782.00$ -$ 4240 3,604.00$ -$ -$ -$
P 292 2574.508 FERTILIZER TYPE 3 POUND 4291 3114 308 869 0.85$ 3,647.35$ 0.01% 3114 2,646.90$ 308 261.80$ -$ 869 738.65$ -$ -$ -$
P 292 2574.508 FERTILIZER TYPE 4 POUND 2474 1537 63 874 1.50$ 3,711.00$ 0.02% 1537 2,305.50$ 63 94.50$ -$ 874 1,311.00$ -$ -$ -$
2574.601 INFILTRATION TESTING LUMP SUM 1 1 14,600.00$ 14,600.00$ 0.06% 1 14,600.00$ -$ -$ -$ -$ -$ -$
O 283 2575.504 TEMPORARY POLY COVERING SQ YD 5000 5000 3.50$ 17,500.00$ 0.07% 5000 17,500.00$ -$ -$ -$ -$ -$ -$
L, O 33, 283 2575.504 RAPID STABILIZATION METHOD 4 SQ YD 79930 68348 1161 10421 1.77$ 141,476.10$ 0.58% 68348 120,975.96$ 1161 2,054.97$ -$ 10421 18,445.17$ -$ -$ -$
P 292 2575.504 ROLLED EROSION PREVENTION CATEGORY 15 SQ YD 13595 4228 6135 3232 2.02$ 27,461.90$ 0.11% 4228 8,540.56$ 6135 12,392.70$ -$ 3232 6,528.64$ -$ -$ -$
O, P 283, 292 2575.504 ROLLED EROSION PREVENTION CATEGORY 25 SQ YD 295397 207331 8455 79611 1.77$ 522,852.69$ 2.13% 207331 366,975.87$ 8455 14,965.35$ -$ 79611 140,911.47$ -$ -$ -$
O ,P 283, 292 2575.505 SEEDING ACRE 84.5 57.3 4.3 22.9 100.00$ 8,450.00$ 0.03% 57 5,730.00$ 4 430.00$ -$ 23 2,290.00$ -$ -$ -$
P 292 2575.505 MOWING ACRE 87.0 58.6 4.6 23.8 150.00$ 13,050.00$ 0.05% 59 8,790.00$ 5 690.00$ -$ 24 3,570.00$ -$ -$ -$
P 292 2575.505 WEED SPRAYING ACRE 22.8 15.3 1.2 6.3 500.00$ 11,400.00$ 0.05% 15 7,650.00$ 1 600.00$ -$ 6 3,150.00$ -$ -$ -$
P 292 2575.506 WEED SPRAY MIXTURE GALLON 7.1 4.6 0.5 2 300.00$ 2,130.00$ 0.01% 5 1,380.00$ 1 150.00$ -$ 2 600.00$ -$ -$ -$
P, SZ 292, 485 2575.507 MULCH MATERIAL TYPE 9 CU YD 75 75 128.13$ 9,609.75$ 0.04% 75 9,609.75$ -$ -$ -$ -$ -$ -$
O 283 2575.508 HYDRAULIC STABILIZED FIBER MATRIX POUND 243600 166200 13800 63600 0.90$ 219,240.00$ 0.89% 166200 149,580.00$ 13800 12,420.00$ -$ 63600 57,240.00$ -$ -$ -$
P 292 2575.523 WATER M GALLON 3915 2637 207 1071 30.00$ 117,450.00$ 0.48% 2637 79,110.00$ 207 6,210.00$ -$ 1071 32,130.00$ -$ -$ -$
O 283 2575.523 RAPID STABILIZATION METHOD 3 M GALLON 82 74 8 550.00$ 45,100.00$ 0.18% 74 40,700.00$ -$ -$ 8 4,400.00$ -$ -$ -$
P 292 2575.608 SEED OATS POUND 522 323 14 185 0.68$ 354.96$ 0.00% 323 219.64$ 14 9.52$ -$ 185 125.80$ -$ -$ -$
O,P 283, 292 2575.608 SEED TWO-YEAR COVER CROP POUND 2552 1708 129 715 6.00$ 15,312.00$ 0.06% 1708 10,248.00$ 129 774.00$ -$ 715 4,290.00$ -$ -$ -$
P 292 2575.608 SEED SOUTHERN BOULEVARD POUND 454 141 205 108 7.00$ 3,178.00$ 0.01% 141 987.00$ 205 1,435.00$ -$ 108 756.00$ -$ -$ -$
P 292 2575.608 SEED MESIC INSLOPE POUND 1221 960 18 243 7.00$ 8,547.00$ 0.03% 960 6,720.00$ 18 126.00$ -$ 243 1,701.00$ -$ -$ -$
P 292 2575.608 SEED WET DITCH POUND 114 101 13 71.00$ 8,094.00$ 0.03% 101 7,171.00$ -$ -$ 13 923.00$ -$ -$ -$
P 292 2575.608 SEED SOUTHERN TALLGRASS ROADSIDE POUND 400 208 15 177 39.00$ 15,600.00$ 0.06% 208 8,112.00$ 15 585.00$ -$ 177 6,903.00$ -$ -$ -$
2580.503 INTERIM PAVEMENT MARKING (13) LIN FT 10195 10195 1.50$ 15,292.50$ 0.06% -$ 10195 15,292.50$ -$ -$ -$ -$ -$
TC 303 2581.503 6" REMOVABLE PREFORMED PAVEMENT MARKING TAPE LIN FT 91910 91910 1.95$ 179,224.50$ 0.73% 91910 179,224.50$ -$ -$ -$ -$ -$ -$
TC 303 2581.603 REMOVABLE PREFORMED PLASTIC MASK (BLACK) LIN FT 24110 24110 2.20$ 53,042.00$ 0.22% 24110 53,042.00$ -$ -$ -$ -$ -$ -$
TC 303 2582.503 6" SOLID LINE PAINT (WR) LIN FT 62260 25560 5910 30790 0.60$ 37,356.00$ 0.15% 25560 15,336.00$ 5910 3,546.00$ -$ 30790 18,474.00$ -$ -$ -$
TC 303 2582.503 6" BROKEN LINE PAINT (WR) LIN FT 2770 2770 0.60$ 1,662.00$ 0.01% 2770 1,662.00$ -$ -$ -$ -$ -$ -$
PM 425 2582.503 4" SOLID LINE MULTI COMP GR IN (WR) LIN FT 4375 2875 300 1200 1.04$ 4,550.00$ 0.02% 2875 2,990.00$ 300 312.00$ -$ 1200 1,248.00$ -$ -$ -$
PM 425 2582.503 6" SOLID LINE MULTI COMP GR IN (WR) LIN FT 54250 32600 5400 16250 1.26$ 68,355.00$ 0.28% 32600 41,076.00$ 5400 6,804.00$ -$ 16250 20,475.00$ -$ -$ -$
PM 425 2582.503 10" SOLID LINE MULTI COMP GR IN (WR) LIN FT 1100 1100 1.71$ 1,881.00$ 0.01% 1100 1,881.00$ -$ -$ -$ -$ -$ -$
PM 425 2582.503 24" SOLID LINE MULTI COMP GR IN (WR) LIN FT 995 305 150 540 19.00$ 18,905.00$ 0.08% 305 5,795.00$ 150 2,850.00$ -$ 540 10,260.00$ -$ -$ -$
PM 425 2582.503 4" BROKEN LINE MULTI COMP GR IN (WR) LIN FT 1080 260 45 775 1.04$ 1,123.20$ 0.00% 260 270.40$ 45 46.80$ -$ 775 806.00$ -$ -$ -$
PM 425 2582.503 6" BROKEN LINE MULTI COMP GR IN (WR) LIN FT 2375 2375 1.26$ 2,992.50$ 0.01% 2375 2,992.50$ -$ -$ -$ -$ -$ -$
PM 425 2582.503 6" DOTTED LINE MULTI COMP GR IN (WR) LIN FT 400 400 1.26$ 504.00$ 0.00% 400 504.00$ -$ -$ -$ -$ -$ -$
PM 425 2582.503 4" DBLE SOLID LINE MULTI COMP GR IN (WR) LIN FT 12850 3200 4300 5350 2.08$ 26,728.00$ 0.11% 3200 6,656.00$ 4300 8,944.00$ -$ 5350 11,128.00$ -$ -$ -$
PM 425 2582.518 PAVT MSSG PREF TAPE GR IN SQ FT 587 185 278 124 28.00$ 16,436.00$ 0.07% 185 5,180.00$ 278 7,784.00$ -$ 124 3,472.00$ -$ -$ -$
PM 425 2582.518 CROSSWALK PREF THERMO GR IN SQ FT 1790 1790 21.00$ 37,590.00$ 0.15% -$ 1790 37,590.00$ -$ -$ -$ -$ -$
24,518,524.72$ 100.00% 16,591,724.65$ 2,602,212.24$ 677,532.82$ 3,529,795.03$ 516,064.48$ 589,059.00$ 12,136.50$
22,157,624.72$ 15,009,921.65$ 2,342,513.24$ 606,705.82$ 3,199,269.03$ 468,846.48$ 518,232.00$ 12,136.50$
0.68 0.11 0.03 0.14 0.02 0.02 0.00
PRORATA % 1.00 0.67 0.11 0.03 0.14 0.02 0.03
BRIDGE NO. 82053 (TH 36 WB) SQ FT 4270 4270 1,185,086.28$ 4270 -$ -$ -$ -$ -$
BRIDGE NO. 82054 (TH 36 EB) SQ FT 5940 5940 1,610,048.44$ 5940 -$ -$ -$ -$ -$
27,313,659.44$ 16,591,724.65$ 2,602,212.24$ 677,532.82$ 3,529,795.03$ 516,064.48$ 589,059.00$ 12,136.50$
(A) 100% STATE FUNDS
(P) = PLAN QUANTITY
SPECIFIC NOTES
(1) ITEM FOR REMOVAL OF SEPTIC SYSTEM AT 5900 LAKE ELMO AVE. FORMER RIVER VALLEY CHRISTIAN CHURCH.
(2) ITEM FOR HAULING OF SALVAGED CCTV CAMERA ASSEMBLIES, CCTV HARDWARE, ATR CABINET, TRAFFIC SIGNAL CABINET, ELECTRONICS, AND TRAFFIC SIGNAL NON-INTRUSIVE DETECTION EQUIPMENT.
(3) ITEM TO BE USED FOR PATCHING BITUMINOUS PAVEMENT AS APPROVED BY THE ENGINEER. BITUMINOUS MIXTURE TYPE SP 12.5 WEARING COURSE MIX (3,C), (SPWEB340C)
(4) ITEM TO BE USED FOR TEMPORARY ROAD AND/OR DRIVEWAY ACCESS ONLY AS APPROVED BY ENGINEER.
(5) ITEM TO BE USED AS APPROVED BY ENGINEER. STREET SWEEPING FOR COMPLIANCE WITH ENVIRONMENTAL PERMITS WILL BE NON-COMPENSABLE.
(6) MEASUREMENT OF QUANTITIES FOR AGGREGATE SHOULDERING SHALL BE MADE IN ACCORDANCE WITH MNDOT 1901.5 - LOOSE VOLUME IN VEHICLE MEASURE - CUBIC YARDS. ALL HAULING UNITS MUST BE MEASURED BY THE ENGINEER PRIOR TO HAULING;
NO PAYMENT WILL BE MADE FOR UNITS THAT HAVE NOT BEEN MEASURED. TIME NECESSARY TO MEASURE HAULING UNITS IS INCIDENTAL. SEE WC-2003 FOR ADDITIONAL REQUIREMENTS.
(7) THE CONTRACTOR SHALL SUBMIT A TRAFFIC CONTROL PLAN FOR USE OF FLAG PERSON HOURS WHICH WILL BE REVIEWED AND APPROVED BY WASHINGTON COUNTY. FAILURE TO DO SO SHALL RESULT IN NO PAYMENT.
(8) INCLUDES TEMPORARY ADDRESS PLAQUES ON MAIL BOX DURING CONSTRUCTION. TEMPORARY ADDRESS PLAQUES SHALL BE FURNISHED, INSTALLED, AND MAINTAINED THROUGHOUT THE PROJECT FOR ALL ADJACENT PROPERTY OWNERS.
ADDRESS PLAQUES SHALL CONSIST OF A 6-INCH BY 12-INCH RETRO-REFLECTIVE ORANGE SIGN WITH 3-INCH BLACK LETTERS.
(9) ITEM FOR MONITORING OF RWALL 1 EMBANKMENT SETTLEMENT. MONITOR EMBANKMENT AT 100 FT INCREMENT ALONG RWALL 1 WEEKLY FOR AT LEAST 4 WEEKS OR UNTIL THE WEEKLY SETTLEMENT IS LESS THAN 0.01 INCHES PER WEEK.
SETTLEMENT SHALL BE LESS THAN 0.01 INCHES PER WEEK PRIOR TO PAVING THE SFR ADJACENT TO RWALL 1.
(10) ITEM FOR CONTAMINATED SOIL WITHIN THE PROJECT AREA. BRICK DEBRIS EXPECTED AT NFR STA. 135+75 RT FROM DEPTH OF 2 FT TO 7FT. CONCRETE DEBRIS EXPECTED AT CSAH 17 STA. 35+25 LT FROM DEPTH OF 0.6 FT TO 6 FT.
(11) TEMPORARY SHEET PILING MAY BE REQUIRED TO CONSTRUCT RWALL 1.
(12) INCLUDES 6 SALVAGED SIGNS, 1 SALVAGED SIGN PANEL, AND 2 SIGNS FURNISHED BY WASHINGTON COUNTY.
(13) ITEM TO BE USED FOR INTERIM PAVEMENT MARKING ALONG CSAH 17.
TOTAL PROJECT COST
NON-PRORATA ITEM
TOTALS
TOTAL GRADING
PROJECT COST
Page 1 of 4
COOPERATIVE AGREEMENT BETWEEN THE CITY OF LAKE ELMO AND
WASHINGTON COUNTY FOR MAINTENANCE OF AN INTERCHANGE AND
FRONTAGE ROAD ON TRUNK HIGHWAY (TH) 36 AT COUNTY STATE AID
HIGHWAY (CSAH) 17 (LAKE ELMO AVENUE)
THIS AGREEMENT, by and between the City of Lake Elmo, a municipal corporation, herein after referred to as
the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as
the "County”.
WITNESSETH:
WHEREAS, the County and City intend to construct and maintain a roadway interchange at the intersection of
Trunk Highway (TH) 36 and Lake Elmo Avenue, with portions of the improvements located in the City of Lake
Elmo, herein referred to as the “Project” and shown in Exhibit A; and
WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the
maintenance of these transportation improvements; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1
and Minnesota Statute 471.59.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A.PURPOSE
The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by
reference as if fully set forth herein and shall consist of this Agreement, Exhibit A (Drainage), Exhibit B
(Lighting), and Exhibit C (Signage).
B.MAINTENANCE/OWNERSHIP
1.Upon completion of the project, the City shall own and maintain the following under this project:
a.Municipal Utilities, including water main, and roadway lighting as depicted on Exhibit B (Lighting).
b.Pavement and Pavement markings. The City shall own and maintain all pavement systems and
pavement markings constructed in City right-of-way.
c.Curb and gutter. The City shall own and maintain all curb and gutter constructed in City right-of-way.
d.Signing. All permanent roadway signing on City roads will be controlled by the City. See Exhibit C.
e.Storm sewer and stormwater basins. Ownership and maintenance of storm sewer and stormwater
basins shall be as outlined and depicted in Cooperative Construction Agreement 1060495 between
MnDOT, Washington County and the City, or as amended within MnDOT Contract No. 1060495. See
Exhibit A (Drainage).
f.Corridor boulevards/turf. The City, at its expense, may, but is not required to, perform corridor
boulevard mowing. The City shall assume maintenance of vegetated areas within City right-of-way
upon completion of right-of-way turnback to the City and upon satisfactory turf establishment by
the County’s contractor.
2.Upon completion of this project the County shall own and maintain the following under this project:
a.Storm sewer and stormwater basins. Ownership and maintenance of storm sewer and stormwater
basins shall be as outlined and depicted in Cooperative Construction Agreement 1060495 between
MnDOT, Washington County and the City, or as amended within MnDOT Contract No. 1060495. See
Exhibit A (Drainage).
b.Signing. All permanent roadway signing on County roads will be controlled by the County. See
Exhibit C.
WASHINGTON COUNTY
CONTRACT NO.
DEPT. PUBLIC WORKS
DIVISION TRANSPORTATION
TERM
18224
Page 2 of 4
c. With respect to the constructed corridor boulevards along CSAH 17, the County will mow the
corridor boulevards a minimum of twice per year.
d. Curb and gutter. The County shall own and maintain all curb and gutter on its County right-of-way
existing or constructed under this project.
e. Pavement. The County shall own and maintain all pavement on CSAH 17 constructed under this
project.
f. Trails and pedestrian ramps located within the County/State right-of-way: The County will own and
perform major maintenance of trails and pedestrian ramps. Major maintenance shall include repair
and/or replacement of pedestrian ramp panels and failing trail or sidewalk segments. The County
will not provide snow or ice control on the trails or pedestrian ramps.
3. All maintenance required to be performed by this Agreement by the Parties shall be performed in a
manner which shall be at the sole discretion of the party so obligated.
4. The City and County will follow work zone traffic control procedures required in the Minnesota Manual
of Uniform Traffic Control Devices for all maintenance activities.
5. The County and City will notify each other at least 24 hours in advance of any maintenance activities
requiring a lane closure for work within the other party’s right-of-way.
6. The County will control all parking and other regulations on County roads, subject to any previous
Agreements between the City and the County.
C. CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of
any Agreement entered into by the parties with any contractor subcontractor, or material suppliers.
D. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of the City and all other persons employed by
the City in the performance of construction and/or construction engineering work or services required or
provided for under this Agreement shall not be considered employees of the County and that any and all
claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of
said employees while so engaged and any and all claims made by any third parties as a consequence of any
act or omission on the part of said City employees while so engaged on any of the construction and/or
construction engineering work or services to be rendered herein shall in no way be the obligation or
responsibility of the County.
It is hereby understood and agreed that any and all employees of the County and all other persons
employed by the County in the performance of construction and/or construction engineering work or
services required or provided for under this Agreement shall not be considered employees of the City and
that any and all claims that may or might arise under the Worker’s Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as
a consequence of any act or omission on the part of said County employees while so engaged on any of the
construction and/or construction engineering work or services to be rendered herein shall in no way be the
obligation or responsibility of the City.
Page 3 of 4
E. INDEMNIFICATION
1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability,
loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay
by reason of any negligent act by the City, its agents, officers or employees during the performance of
this Agreement.
2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability,
loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by
reason of any negligent act by the County, its agents, officers or employees during the performance of
this Agreement.
3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and
shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed
a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section
471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another
party to this Agreement except to the extent they have agreed in writing to be responsible for the acts
or omissions of the other parties as provided for in Section 471.59, subd. 1a.
4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other
applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute
471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental
liability for a single unit of government as specified in 466.04, subdivision 1(a).
F. CONDITIONS
The City shall not assess or otherwise recover any portion of its cost for this project through special
assessment of County-owned property.
G. DATA PRACTICES
All data collected, created, received, maintained, disseminated, or used for any purposes in the course of
this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984,
Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act,
as well as state statutes and federal regulations on data privacy.
H. TERM
This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties.
I. COUNTERPARTS
This Agreement may be executed in counterparts.
J. SEVERABILITY
If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity,
legality, and enforceability of the remaining provisions shall not be affected.
Page 4 of 4
IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers.
WASHINGTON COUNTY CITY OF LAKE ELMO
Chair Date Mayor Date
Board of Commissioners
Kevin Corbid Date City Clerk Date
County Administrator
Approved as to form: Approved as to form:
Assistant County Attorney Date City Attorney Date
LIGHTING UNIT BLACK 28' TYPE D (BY OTHERS)
LEGEND
LIGHTING UNIT BLACK 15' FLUTED (BY OTHERS)
MB
X
1
X
2
X
3
59TH ST CT N
CITY OF LAKE ELMO LIGHTING - LIGHTING SYSTEM B
LIGHTING STANDARDS AND FOUNDATIONS
NO.STATION LT RT LOCATION TYPE LUMINAIRE
X1 507+00 X 60TH ST N (SFR)TYPE D - 28'4000 LUM, LED
X2 509+50 X 60TH ST N (SFR)TYPE D - 28'4000 LUM, LED
X3 512+00 X 60TH ST N (SFR)TYPE D - 28'4000 LUM, LED
DEREK NIEVEEN
1/21/2026 52242
LIGHTING PLANS
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
419 533
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P
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
60TH ST N (SFR)
TH 36 WB
TH 36 WB
230 235 240
230 235 240
510
515
50
5
BE A MINIMUM OF 5' BEHIND THE BACK OF CURB.
FINAL LOCATIONS MUST FURNISHED AND INSTALLED BY XCEL ENERGY.
ALL LUMINAIRES SHOWN FOR LIGHTING SYSTEM "B" TO BE 2.
NO CONSTRUCTION SHOWN ON THIS PLAN SHEET.1.
GENERAL NOTES
100
SCALE IN FEET
DIRECT BURIED LIGHTING CABLE
4/C 4 AWG
SERVICE CABINET
LIGHTING UNIT TYPE 9-40
LIGHT FOUNDATION DESIGN E
PROPOSED LIGHTING UNIT ID
LEGEND
X
#
3" NMC (DIRECTIONAL BORE)
& 4/C 4 AWG (UNLESS OTHERWISE NOTED)
5/8" X 10' GROUND ROD
UNDERMOUNT LIGHTING UNIT
HANDHOLE
JUNCTION BOX
LIGHTING UNIT BLACK 28' TYPE D (BY OTHERS)
LEGEND
LIGHTING UNIT BLACK 15' FLUTED (BY OTHERS)
MBMBMBMBMBMBMBMB
F
16
F
17
FEEDPOINT T07F
LIGHTING STANDARDS AND FOUNDATIONS
NO.STATION LT RT LOCATION TYPE LUMINAIRE
F1 277+15 X TH 36 WB 9-40 40 FT
F2 279+55 X TH 36 WB 9-40 40 FT
F3 281+95 X TH 36 WB 9-40 40 FT
F4 277+50 X TH 36 EB 9-40 40 FT
F5 548+41 X 60TH ST N (SFR)9-40 40 FT
F6 279+90 X TH 36 EB 9-40 40 FT
F7 282+30 X TH 36 EB 9-40 40 FT
F8 284+70 X TH 36 EB 9-40 40 FT
F9 287+10 X TH 36 EB 9-40 40 FT
F10 289+50 X TH 36 EB 9-40 40 FT
F11 127+37 X 60TH ST N (NFR)9-40 40 FT
F12 274+10 X TH 36 WB 9-40 40 FT
F13 271+60 X TH 36 WB 9-40 40 FT
F14 269+20 X TH 36 WB 9-40 40 FT
F15 266+80 X TH 36 WB 9-40 40 FT
F16 264+40 X TH 36 WB 9-40 40 FT
F17 262+00 X TH 36 WB 9-40 40 FT
F18 275+00 X TH 36 EB 9-40 40 FT
F19 272+60 X TH 36 EB 9-40 40 FT
F20 270+20 X TH 36 EB 9-40 40 FT
DEREK NIEVEEN
12/12/2025 52242
LIGHTING PLANS
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
420 533
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A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
TH 36 EB
60TH ST N (SFR)
TH 36 WB
60TH ST N (NFR)
260 265
535
260
265
115
M
A
T
C
H
L
I
N
E
T
H
3
6
E
B
S
T
A
2
6
6
+
5
0
100
SCALE IN FEET
DIRECT BURIED LIGHTING CABLE
4/C 4 AWG
SERVICE CABINET
LIGHTING UNIT TYPE 9-40
LIGHT FOUNDATION DESIGN E
PROPOSED LIGHTING UNIT ID
LEGEND
X
#
3" NMC (DIRECTIONAL BORE)
& 4/C 4 AWG (UNLESS OTHERWISE NOTED)
5/8" X 10' GROUND ROD
UNDERMOUNT LIGHTING UNIT
HANDHOLE
JUNCTION BOX
MBMBMBMB
FFF
F
321
4
FD. PT. T07F
120/240 VOLT
B AND R DENOTE CURRENT CARRYING CONDUCTORS
B
R
BREAKERS
2-2 POLE
F
5
F
4
F
1
SERVICE PROVIDED BY (XCEL ENERGY)
EQUIPMENT PAD B
2" RSC & 3-1/C 2 TO PAD MOUNTED SOP
120/240 V (METERED)
SERVICE CABINET TYPE L1
FD. PT. T07F
LAKE ELMO, MN 55042
10955 60TH ST NMETER ADDRESS:
T07FFEED POINT:
F
6
F
2
F
20
F
11
F
12
F
13
F
14
F
15
F
19
F
18
F
6
F
7
F
8
F
9
F
10
5
F
R
B
F
11
F
12
F
18
F
19
F
20
F
13
F
14
F
15
F
16
F
17
HH1 HH2
W
DEREK NIEVEEN
12/12/2025 52242
LIGHTING PLANS
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
421 533
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:
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8
A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
TH 36 EB EXIT
TH 36 EB ENTRANCE
TH 36 WB EXIT
TH 36 WB ENTRANCE
60TH ST N (NFR)
TH 36 WB
TH 36 EB
60TH ST N (SFR)
270 275 280
80 90
70
8
2
92
72
62
540
5
45
550
60
270 275 280
120
125
130
M
A
T
C
H
L
I
N
E
T
H
3
6
E
B
S
T
A
2
6
6
+
5
0
M
A
T
C
H
L
I
N
E
T
H
3
6
E
B
S
T
A
2
8
1
+
5
0
100
SCALE IN FEET
DIRECT BURIED LIGHTING CABLE
4/C 4 AWG
SERVICE CABINET
LIGHTING UNIT TYPE 9-40
LIGHT FOUNDATION DESIGN E
PROPOSED LIGHTING UNIT ID
LEGEND
X
#
3" NMC (DIRECTIONAL BORE)
& 4/C 4 AWG (UNLESS OTHERWISE NOTED)
5/8" X 10' GROUND ROD
UNDERMOUNT LIGHTING UNIT
HANDHOLE
JUNCTION BOX
F
F
7
F
8
F
9
F
3
F
10
A
1
A
2
A
3
A
4
A
6
A
5
AAA
321
120/240 VOLT
CARRYING CONDUCTORS
B AND R DENOTE CURRENT
B
R
BREAKER
1-2 POLE
SIGNAL SERVICE CABINET
WASHINGTON COUNTY
LIGHTING SYSTEM "A"
HH4
JB1
A
5JB3
(SIG)
HH2
A
4JB2
A
6JB4
(SIG)
HH1
DEREK NIEVEEN
12/12/2025 52242
LIGHTING PLANS
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
422 533
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2
5
8
:
2
3
:
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4
A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
HH1 HH2
(SIGNAL HH)
HH1
JB1 JB2
JB3 JB4
HH4
(SIGNAL HH)
HH2
60TH ST N (NFR)
TH 36 WB
TH 36 EB
60TH ST N (SFR)
CSAH 17
2" NMC (DIRECTIONAL BORE) & 8-1/C 6 AWG
INSTALL 4/C 4 AWG IN BRIDGE RAILING CONDUIT (SEE BRIDGE PLANS)
1" PVC COATED RSC WITH 4-1/C 6 AWG
1" PVC COATED RSC WITH 4-1/C 6 AWG
2" NMC (DIRECTIONAL BORE) & 4-1/C 6 AWG
285 290 295
34
26
560
285 290 295
135 140 145
30
M
A
T
C
H
L
I
N
E
T
H
3
6
E
B
S
T
A
2
8
1
+
5
0
SYSTEM AS DESCRIBED IN THE PLANS AND SPECIAL PROVISIONS.
HANGER SYSTEM, AND ALL OTHER ITEMS REQUIRED FOR A COMPLETE LIGHTING
LUMINAIRE POLES, LUMINAIRE FIXTURES, MOUNTING HARDWARE, CONDUIT
TO, FOUNDATIONS, HANDHOLES, JUNCTION BOXES, CONDUITS, POWER CABLES,
WASHINGTON COUNTY FD. PT. LIGHTING ELEMENTS INCLUDE, BUT ARE NOT LIMITED
LIGHTING SYSTEM "A" CONSISTS OF ALL LIGHTING ELEMENTS ASSOCIATED WITH THE 1.
GENERAL NOTES
100
SCALE IN FEET
LIGHTING UNIT BLACK 28' TYPE D (BY OTHERS)
LEGEND
LIGHTING UNIT BLACK 15' FLUTED (BY OTHERS)
F
Y
1
CITY OF LAKE ELMO LIGHTING - LIGHTING SYSTEM C
LIGHTING STANDARDS AND FOUNDATIONS
NO.STATION LT RT LOCATION TYPE LUMINAIRE
Y1 583+32 X 60TH ST N (SFR)FLUTED - 15'4000 LUM, LED
DEREK NIEVEEN
12/12/2025 52242
LIGHTING PLANS
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
423 533
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:
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A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
TH 36 WB
TH 36 WB
60TH ST N (NFR)
60TH ST N (SFR)
305 310 315
580 585
305 310 315
155
OF 5' BEHIND THE BACK OF CURB.
INSTALLED BY XCEL ENERGY. FINAL LOCATION MUST BE A MINIMUM
LUMINAIRE FOR LIGHTING SYSTEM "C" TO BE FURNISHED AND 2.
NO CONSTRUCTION SHOWN ON THIS PLAN SHEET.1.
GENERAL NOTES
100
SCALE IN FEET
MB
S-98
S
-
2
8
S-501
S-15
S
-
1
0
S-16
S-
1
8
S
-
1
0
1 S
-
1
0
6
S
-
1
0
7
S-104
S-105
S-102
S-103
S-110
S-109
S
-
1
0
0
S-98
S
-
2
8
GW GW
GW
GW
GW
GW
S-501
TIE INTO EXISTING PAVEMENT MARKING
TIE INTO EXISTING PAVEMENT MARKING
TIE INTO EXISTING PAVEMENT MARKING
TIE INTO EXISTING PAVEMENT MARKING
TIE INTO EXISTING PAVEMENT MARKING
PLACEMENT DETAIL.
SEE BELOW FOR
S-97.1.
DELINEATORS.
F&I 15 WHITE GUIDE
S-15
S
-
1
0
S-16
S-
1
8
TIE INTO EXISTING PAVEMENT MARKING
GW
GW
S
-
1
0
1 S
-
1
0
6
S
-
1
0
7
S-104
S-105
S-102
S-103
S-110
S-109
GW
GW
GW
GW
GW
GWGW
S
-
1
0
0
GW
1
6
2
2
7
2
2
2
6
2
1
7
2
7
2
2
2
1
1
1
1
1
1
1
1
1
1
4BY
4SY
4SW4SY4SY
4SW
1
6
2
2
7
2
2
2
6
2
TIE INTO EXISTING PAVEMENT MARKING
1
7
2
7
2
2
2
6TW
6SW
1
1
1
1
1
1
1
1
16SY
6SW
4DY
6SY
6SW4DY
1
10SW
24SW
NOT TO SCALE
DELINEATOR MARKERS AT 7.0' SPACING
PERMANENT GUIDE DELINEATOR MARKER PLACEMENT
NOT TO SCALE
DELINEATOR MARKERS AT 7.0' SPACING
PERMANENT GUIDE DELINEATOR MARKER PLACEMENT
60TH ST N
TH 36 WB
60TH ST N (SFR)
TH 36 EB
60TH ST N
TH 36 WB
60TH ST N (SFR)
TH 36 EB
230 235 240
230 235 240
510
50
5
K
E
A
T
S
A
V
E
CITY OF LAKE ELMO
CITY OF GRANT
F&I1
SPECIFIC NOTES
INPLACE2
INSTALL6
INSTALL SIGN PANEL(S)9
1 ONE TENTH MILE DELINEATORS (S-4.2) ON TH 36 WB.
BETWEEN STA 234+00 AND STA 240+00, F&I
1 ONE TENTH MILE DELINEATORS (S-4.1) ON TH 36 EB.
BETWEEN STA 230+00 AND STA 237+00, F&I
F&I SIGN PANEL(S)7 K
E
A
T
S
A
V
E
CITY OF LAKE ELMO
CITY OF GRANT
F&I1
SPECIFIC NOTES
INPLACE2
INSTALL6
INSTALL SIGN PANEL(S)9
1 ONE TENTH MILE DELINEATORS (S-4.2) ON TH 36 WB.
BETWEEN STA 234+00 AND STA 240+00, F&I
1 ONE TENTH MILE DELINEATORS (S-4.1) ON TH 36 EB.
BETWEEN STA 230+00 AND STA 237+00, F&I
F&I SIGN PANEL(S)7
100
SCALE IN FEET
100
SCALE IN FEET
S-33
S-502
S-108
S-33
S-502
S-108
ALL
WAY
MUS
T
TURN
RI
GHT
RI
GHT
LANE
ALL
TRAFFIC
AL
L
TR
A
F
F
I
C
AL
L
TR
A
F
F
I
C
ALL
TRAFFIC
DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
447 533
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M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
2
2
2
2
1
9
1
2
2
2
2
1
9
1
K
e
a
t
s
A
v
e
S
T
O
P
S
T
OP
STOP
S
P
E
E
D
L
I
M
I
T
6
5
N
O
Z
O
N
E
P
A
S
S
I
N
G
S
P
E
E
D
L
I
M
I
T
4
0
SPEED
LIMIT
35
S
P
E
E
D
L
I
M
I
T
4
0
N
O
Z
ONE
P
A
S
S
I
N
G
N
6000 Keats Ave
N
10000 60th St
ST
O
P
O
N
E
W
A
Y
YIELD
ALL WAY
ALL
WAY
WRONG
WAY
PEDESTRIANS
MOTORIZED BICYCLES
NON-MOTORIZED
PROHIBITED
BICYCLES
TRAFFIC
NO
CROSSING
Mn/DOT
DO NOT
ENTERDO NOT
ENTER
KEATS AVEKEATS AVE
59TH ST CT N 59TH ST N59TH ST CT N 59TH ST N
M
A
T
C
H
L
I
N
E
T
H
3
6
E
B
S
T
A
2
4
1
+
0
0
M
A
T
C
H
L
I
N
E
T
H
3
6
E
B
S
T
A
2
2
6
+
0
0
MATCHLINE A
MATCHLINE A
N
O
OU
T
L
E
T
S
T
OP
S
P
E
E
D
L
I
M
I
T
2
5
ST
O
P
SPEED
LIMIT
45
5
9
t
h
S
t
C
t
K
e
a
t
s
A
v
e
N
5
9
t
h
S
t
N
K
e
a
t
s
A
v
e
N
SPEED
LIMIT
40
2AM-7AM
NOV. 1- MARCH 31
CITY STREET
NO PARKING ON ANY
ORDINANCE
WINTER PARKING
MnDOT Sign
Washington County Sign
City of Lake Elmo Sign
DRAFT
COPY
SP 8204-57
Agreement No. 1060495
Sign Maintenance Exhibit
MB
S
-
1
1
2
IB
M
N
3
6
-
A
A
A
S
-
1
1
4
S
-
1
1
1
S
-
1
1
2
IB
M
N
3
6
-
A
A
A
S
-
1
1
4
GW
GW GW
GW
S
-
1
1
1
DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
448 533
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A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
1
1
2
2
2
2
2
2
11
4BY
6SW
4BY
4SY
1
1
1
2
2
2
2
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2
11
60TH ST N
60TH ST N (SFR)
TH 36 EB
TH 36 WB
60TH ST N
60TH ST N (SFR)
TH 36 EB
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245 250
245 250
515 520 525
6
0
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F&I1
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INPLACE2
F&I1
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INPLACE2
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17
MnDOT Sign
Washington County Sign
City of Lake Elmo Sign
DRAFT
COPY
MBMBMBMB
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TIE INTO EXISITING PAVEMENT MARKING
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DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
449 533
.
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A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
6
1
1
1
1
1
1
1
2
6SY
6BW
6TW6SW
4BY
6SW 4BY
4SY
6
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60TH ST N
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60TH ST N (SFR)
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255 260 265
255 260
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110 115
530 535
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City of Lake Elmo Sign
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S
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DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
450 533
.
.
.
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7
A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
1
1
1
1
1
1
1
1
1
10
1
1
1
1 1 1
1
1
1
1
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8
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270 275 280
70
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550
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CITY OF GRANT
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CITY OF LAKE ELMO
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GW
DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
451 533
.
.
.
\
P
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2
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9
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2
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2
8
A
M
DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
1
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61
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8 ONE TENTH MILE DELINEATORS (S-37.1) ON TH 36 EB.
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10 ONE TENTH MILE DELINEATORS (S-37.2) ON TH 36
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8 ONE TENTH MILE DELINEATORS (S-37.1) ON TH 36 EB.
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30
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135 140 145
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DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
452 533
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
1
1
1
1
1
1
1
1
1
1
6SW
6BW
6SW
6SW
6BW
1
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300 305 310
300
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150 155
570
575 580
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Washington County Sign
City of Lake Elmo Sign
DRAFT
COPY
F
DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
453 533
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A
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
2
2
2
2
2
2
60TH ST N
TH 36 WB
TH 36 EB
60TH ST N
TH 36 WB
TH 36 EB
315 320 325
315 320 325
585
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GWGW
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DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
454 533
.
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
1
1
4DY
1
CSAH 17CSAH 17
10
15
F&I1
SPECIFIC NOTES
F&I1
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MATCHLINE CSAH 17 STA 16+50
100
SCALE IN FEET
100
SCALE IN FEET
SPEED
LIMIT
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NO
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MnDOT Sign
Washington County Sign
City of Lake Elmo Sign
DRAFT
COPY
MB
MB
S-70
S-86
S-190
S-189
S-73
S-72
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GWGW
GW
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DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
455 533
.
.
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A
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
6
1
1
1
1
2
6SW
6SW
24SY
RA
6SW
1
6
1
1
1
1
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SPECIFIC NOTES
INPLACE2
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57TH ST N
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INPLACE2
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MATCHLINE CSAH 17 STA 25+50
MATCHLINE CSAH 17 STA 16+50
100
SCALE IN FEET
100
SCALE IN FEET
AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 '
AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 '
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ONLY ONLY ONLY
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Christmas Trees
MnDOT Sign
Washington County Sign
City of Lake Elmo Sign
DRAFT
COPY
MB
MB
MB
MBMBMBMB
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MB
MB
S-91
S-92
S-191
S-58
S-93
S-94
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GW
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S-93
S-94
DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
456 533
.
.
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A
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
6
1
1
2
2
1
4
24SY
6SW
4DY
RA
LA
1
6
1
1
2
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INPLACE2
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62ND ST N
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INPLACE2
INSTALL6
MATCHLINE CSAH 17 STA 34+50
MATCHLINE CSAH 17 STA 43+50
100
SCALE IN FEET
100
SCALE IN FEET
AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 'AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 '
AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 '
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ADOPT A HIGHWAY
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COUNTY
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WASHINGTON
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City of Lake Elmo Sign
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DEREK NIEVEEN
1/21/2026 52242
PERMANENT PAVEMENT MARKING & SIGNING PLAN
ROADWAY LAYOUTS - PROPOSED
SP 8204-57 (TH 36) / SP 082-617-014 / SP 206-020-005
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DATENO DWN CKD REVISIONS SHEET NO.OF SHEETSUNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT
I HEREBY CERTIFY THAT THIS SHEET WAS PREPARED PRINT NAME:
SIGNATURE:
DATE LICENSE #
ALLIANT
1
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1
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TIE INTO EXISTING PAVEMENT MARKING
CSAH 17CSAH 17
45
50
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SPECIFIC NOTES
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MATCHLINE CSAH 17 STA 43+50
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SCALE IN FEET
100
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AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 '
MUST
TURN RIGHT
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MnDOT Sign
Washington County Sign
City of Lake Elmo Sign
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TH 36 a nd LAKE ELMO AVENUE (CSAH 17)
INTERCHANGE AND SOUTH FRONTAGE ROAD
IMPROVEMENTS
APPROVE PROJECT AGREEMENTS
MAY 5, 2026
01
02
03
04
05
06
07
08
Content
Background
Issue Before the Council
C ooperative Cost Share Agreement No. 18223
Cooperative Maintenance Agreement No. 18224
MnDOT Cooperative Construction Agreement
Change of Roadway Jurisdiction Agreement
Options
Requested Council Action
Background
Washington County is the lead Agency for delivering the TH 36 and
Lake Elmo Avenue (CSAH 17) interchange and South Frontage Road
Improvements, known as State Project 8204 -57 (“the Proje ct”).
01
03
The County received contractor bids on April 14, 2026 with Ames
Construction as the apparent low bidder.
04
On December 16, 2025, the City Council approved Municipal Support,
inc luding a right -turn -only access from eastbound TH 36 to
southbound Keats Avenue.
05
The Project includes the construction of a South Frontage Road from
Keats Ave to approximately 0.4 miles East of Lake Elmo Ave (CSAH 17).
02
The County intends to award a construction contract at the May 19
County Board meeting and is targeting a June 1 construction start date.
Prior to awarding a construction contract, MnDOT and the County
requires all Project Agreements to be approved and executed.
06
Issue Before the Council
Should the City Council approve the Project Agreements for the TH 36
and CSAH 17 (Lake Elmo Avenue) Interchange and South Frontage Road
Improvements?
01
There are four Project Agreements as follows:
•Cooperative Cost Share Agreement No. 18223 with
Washington County
•Cooperative Maintenance Agreement 18224 with Washington
County
•Cooperative Construction Agreement between MnDOT, the
County and the City, MnDOT Contract No. 1060495
•Change of Roadway Jurisdiction Agreement, MnDOT Contract
No . 10 6 2 3 11
02
County-City Agreements
Cooperative Cost Share Agreement No. 18223 01
Key elements of the Agreement:
•The total estimated project cost is $42,913,300, including $9,950,000 in right-of-way.
•The total estimated Net cost share by Lake Elmo is $2,430,000. The total estimated cost
share is estimated to be $10,374,000. City costs will be offset by an estimated $7,940,000
in outside grant funding.
•The City’s estimated cost share is not fixed. The agreement outlines the elements of the
project that the City will be responsible for, the invoicing and payment terms, and indicates
that the City share will be based on the actual costs incurred for those project elements
less the application of the designated outside funding sources.
•Project changes can be made and approved solely by the County, and the costs assigned to
the City by the County in accordance with the County Cost Participation Policy. The County
must obtain concurrence from the City regarding cost changes that exceed a 10%
contingency over the estimated City cost share.
02
County-City Agreements
Cooperative Maintenance Agreement No. 18224
01
Key elements of the Agreement:
•Upon completion of the project, the City shall own and maintain, without cost or expense to
the State or County, the South Frontage and all improvements constructed under this project
within the South Frontage Road right-of-Way. This includes all pavement, pavement
markings, signing, curb and gutter, streetlights, and relocated trunk watermain utilities.
•Upon completion of the project, the City shall own and maintain all storm sewer pipes and
stormwater management basins as outlined and depicted in Cooperative Construction
Agreement 1060495 between MnDOT, Washington County and the City, or as amended
within MnDOT Contract No. 1060495. In general, the City shall own and maintain all storm
sewer pipes as depicted on Exhibit A (Drainage Ownership and Maintenance), the Keats Wet
Pond, and shall share in the non-routine maintenance costs for all other storm water basins
by the percentage of contributing drainage area at the time of maintenance.
•See Exhibit A (Drainage Ownership and Maintenance), Exhibit B (Lighting Ownership and
Maintenance, Exhibit C (Sign Maintenance Exhibit).
02
MnDOT-County-City Agreement
Cooperative Construction Agreement, MnDOT Contract No. 1060495
01
Key elements of the Agreement:
•Washington County will oversee the Project delivery.
•MnDOT contributes $8,005,000 in State Aid project funding.
•MnDOT will maintain ownership of all improvements made to the Trunk Highway right-of-way.
•The Agreement addresses the Performance-Measure monitoring of the safety and operation
of the post construction Keats Avenue Access Modification.
•The State, City, and County (as appropriate) agree to collaboratively monitor performance
•The State’s determination regarding the safety and operation will be final, binding, and conclusive
•Future cost to remove the TH 36 right turn lane to Keats Avenue, if necessary, will be the
re s pons ibility of the City.
•MnDOT is requiring the County and City to indemnify the State .
02
MnDOT-County-City Agreement
Key elements of the Agreement (continued):
•Upon completion of the project, the City shall own and maintain, without cost or expense to
the State or County, the South Frontage and all improvements constructed under this project
within the South Frontage Road right-of-Way. This includes all pavement, pavement
markings, signing, curb and gutter, streetlights, and relocated trunk watermain utilities.
•Upon completion of the project, the City shall own and maintain all storm sewer pipes and
stormwater management basins as outlined and depicted in Cooperative Construction
Agreement 1060495 between MnDOT, Washington County and the City, or as amended
within MnDOT Contract No. 1060495. In general, the City shall own and maintain all storm
sewer pipes as depicted on Exhibit A (Drainage Ownership and Maintenance), the Keats Wet
Pond, and shall share in the non-routine maintenance costs for all other storm water basins
by the percentage of contributing drainage area at the time of maintenance.
•See Exhibit A (Drainage Ownership and Maintenance) and Exhibit B (Lighting Ownership and
Maintenance.
02
Continued
MnDOT-City Agreement
Change of Roadway Jurisdiction Agreement, MnDOT Contract No. 1062311 01
Key elements of the Agreement:
•Washington County will oversee the Project delivery of the South Frontage Road under SP
8204-57, including right-of-way acquisition necessary to construct the South Frontage Road.
•The Agreement identifies the Roadway Segment and right-of-way subject to the jurisdiction
transfer by MnDOT to the City of Lake Elmo. The remaining portions of right-of-way for the
South Frontage Road will be conveyed by Washington County as part of a separate process.
•The Agreement outlines the conveyance process, including the “Notice of Release” and
effective date, delivery of records and conveyance documents to be provided, and
re s pons ibility of c laims .
•Se e Exhibit A –Turnback Location
02
Options
Approve the Project Agreements as presented
01
Identify proposed revisions and direct staff to further negotiate
Agreement(s) terms. The contract award and construction start would
likely be delayed by at least 1-2 weeks
02
Requested Council Action
Staff is recommending that the City Council approve three separate Resolutions,
approving the Project Agreements as presented for the TH 36 and CSAH 17 (Lake
Elmo Avenue) Interchange and South Frontage Road Improvements.
01
The recommended motions for these actions are as follows:
“Move to approve Resolution No. 2026-024 Approving Cooperative Agreements with Washington
County for the TH 36 and CSAH 17 (Lake Elmo Avenue) Interchange and South Frontage Road
Improvements.”
“Move to approve Resolution No. 2026-025 Approving Cooperative Construction Agreement,
MnDOT Contract No. 1060495.”
“Move to approve Resolution No. 2026-026 Approving the Change of Roadway Jurisdiction
Agreement, MnDOT Contract No. 1062311.”
02
THANK YOU!
JACK GRIFFIN, MUNICIPAL SR. PROJECT MANAGER
MAY 5, 2026
STAFF REPORT
DATE: 5/5/2026
REGULAR
TO: Mayor and Councilmembers
FROM: Jack Griffin. Municipal Sr. Project Manager
REVIEWED BY: Sarah Sonsalla, City Attorney
AGENDA ITEM: Approve Cooperative Construction Agreement, MnDOT Contract No. 1060495, for the TH 36 and
CSAH 17 (Lake Elmo Avenue) Interchange and South Frontage Road Improvements
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☒ Managed Growth
☒ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☒ Resilient Infrastructure
BACKGROUND:
Washington County is leading an intersection improvement project at Trunk Highway (TH)36 and Lake Elmo
Avenue (CSAH 17),including the construction of a South Frontage Road from Keats Avenue to approximately 0.4
miles east of Lake Elmo Avenue (CSAH 17),to improve safety,capacity,and operation of the intersection and
surrounding area.The Project is planned to begin construction in June 2026 and is scheduled to be completed in
the fall 2027.
On December 16,2025,the City Council approved a resolution approving Municipal Support for the Trunk Highway
36 and Lake Elmo Avenue (CSAH 17)Improvements including the South Frontage Road Extension to Keats Avenue
and including a right-turn-only access from eastbound TH 36 to southbound Keats Avenue.
ISSUE BEFORE COUNCIL:
Should the City Council approve the Cooperative Construction Agreement,MnDOT Contract No.1060495,for the
TH 36 and CSAH 17 (Lake Elmo Avenue) Interchange and South Frontage Road Improvements?
PROPOSAL DETAILS/ANALYSIS:
Washington County received favorable contractor bids on April 14 with Ames Construction as the apparent low
bidder.The County intends to award a construction contract at the May 19 County Board meeting and is targeting
a June 1 construction start.
Prior to awarding a construction contract,MnDOT and the County requires all Project Agreements to be approved
and executed,including a Cooperative Construction Agreement,MnDOT Contract No.1064595,between MnDOT,
Washington County and the City of Lake Elmo.The purpose for the Agreement is to address the County’s roles
and responsibilities to deliver the Project,MnDOT’s cost and payments for the Project,the Keats Avenue Access
Modification performance measure monitoring and future closure responsibilities,and maintenance
responsibilities by the State, County and City upon completion of the Project.
Key elements of the Agreements are as follows:
Washington County will oversee the Project delivery,including acquisition of all right-of-way and
easements,preparation of project plans and specifications,obtaining contractor bids,awarding a
construction contract,and having primary responsibility for the performance of the construction contract.
The State,through the Office of State Aid for Local Transportation,will provide cost share for the Project
in the amount of $8,005,000.This includes $6,400,000 in Federal Aid Funds,$1,600,000 in State match to
Federal Aid Funds,and $5,000 in additional State Funding.These funds are in addition to State Legislative
Bond Funds allocated for the Project.
The State will maintain ownership of all improvements made to the Trunk Highway right-of-way.
Agreement No.1062311 between the State and the City is cited to address the turnback of a portion of
60th Street North (South Frontage Road) to the City following the completion of the Project.
Maintenance responsibilities are defined for the State, County and City upon completion of the project.
o The City shall own and maintain,without cost or expense to the State or County,60th Street North
(South Frontage Road)and all improvements constructed under the Project within the South
Frontage Road right-of-Way.This includes all pavement,pavement markings,signing,curb and
gutter, streetlights, and relocated trunk watermain utilities.
o The City shall own and maintain all storm sewer pipes and stormwater management basins as
depicted on Exhibit A (Drainage Ownership and Maintenance),the Keats Wet Pond,and shall
share in the non-routine maintenance costs for all other storm water basins by the percentage of
contributing drainage area at the time of maintenance.
The Agreement addresses the Performance-Measure monitoring of the safety and operation of the post
construction Keats Avenue Access Modification.The State,City,and County (as appropriate)agree to
collaboratively monitor eastbound TH 36 at Keats Avenue,however,the State’s determination regarding
the safety and operation of the Keats Avenue access modification will be final,binding,and conclusive,
and the future cost to remove the TH 36 right turn lane to Keats Avenue will be the responsibility of the
City. Monitoring parameters are defined as follows:
o occurrences where turn-lane or exit-lane volumes exceed capacity,
o crash statistics at TH 36 and Keats Avenue,
o incidents of wrong-way driving from Keats Avenue onto TH 36, and
o queueing on TH 36.
Liability.The State is requiring that the City and the County indemnify,hold harmless,and defend (to the
extent permitted by the Minnesota Attorney General)the State against any claims,causes of actions,
damages,costs (including reasonable attorney's fees),and expenses arising in connection with the Project
covered by this Agreement,regardless of whether such claims are asserted by the City's or the County's
contractor(s)or consultant(s)or by a third party because of an act or omission by the City,the County,or
their contractor(s) or consultant(s).
FISCAL IMPACT:
The County is requesting cost participation in the Project by the City of Lake Elmo for the actual construction costs
for specified project components and line items,plus a prorated share of the project engineering costs and County
furnished materials.The current estimated Net cost share participation by Lake Elmo is $2,430,000.The actual
cost share will be determined once the Project is complete and the final costs are known.
The financing plan in the CIP included roughly 50%bonding for the project.As the project cost is less than planned,
Finance staff believes we will be able to pay cash for the entirety of the project.Final bonding amounts will be
determined later in 2026.
OPTIONS:
1)Approve the Cooperative Construction Agreement, MnDOT Contract No. 1060495 as presented.
2)Identify proposed revisions and direct staff to further negotiate agreement terms.The contract award and
construction start would likely be delayed by at least 1-2 weeks.
RECOMMENDATION:
Staff is recommending that the City Council approve a Resolution approving Cooperative Construction Agreement,
MnDOT Contract No.1060495 for the TH 36 and CSAH 17 (Lake Elmo Avenue)Interchange and South Frontage
Road Improvements. The recommended motion for the action is as follows:
“Move to approve Resolution No. 2026-025 Approving Cooperative Construction Agreement, MnDOT
Contract No. 1060495.”
ATTACHMENTS:
Resolution Approving Cooperative Construction Agreement, MnDOT Contract No. 1060495
Cooperative Construction Agreement, MnDOT Contract No. 1060495
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-025
A RESOLUTION APPROVING COOPERATIVE CONSTRUCTION AGREEMENT
MNDOT CONTRACT NO. 1060495
WHEREAS, Washington County intends to construct and maintain a roadway interchange at the
intersection of Trunk Highway (TH) 36 and Lake Elmo Avenue (CSAH 17), and to construct a South
Frontage Road from Keats Avenue to approximately 0.4 miles east of Lake Elmo Avenue (CSAH 17),
according to County-prepared plans, specifications, and special provisions designated by the City and the
State as State Project No. 206-020-005, by the County and the State as State Project No. 082-617-014, and
by the State as State Project No. 8204-57 (TH 36=118), herein referred to as the “Project”; and
WHEREAS, the County requests the State participate in the costs of the interchange construction
and the State is willing to participate in the trunk highway eligible costs of said construction as set forth in
this Agreement; and
WHEREAS, MnDOT Contract Number 1052258, which has been executed between the County
and the State, appoints the State as the County's agent to receive and disburse transportation related federal
funds and sets forth duties and responsibilities for letting, payment, and other procedures for a federally
funded contract let by the County; and
WHEREAS, the State Federal-Aid funds will be paid to the County, up to a capped amount, under
the Delegated Contract Process on a reimbursable basis after expenses have been incurred, as set forth in
this Agreement, the State funds will be paid to the County as set forth in this Agreement, and the Catalog
of Federal Domestic Assistance number or CFDA number is 20.205; and
WHEREAS, Agreement No. 1062311 between the State and the City will address the turnback of
a portion of 60th Street North (South Frontage Road); and
WHEREAS, Agreement No. 1060495 between the State, County and the City addresses Project
delivery responsibilities by the County, the State’s cost and payment for the Project, the Keats Avenue
Access Modification performance measure monitoring and future closure responsibilities, and maintenance
responsibilities by the State, County and City upon completion of the Project; and
WHEREAS, this agreement will terminate Signal Agreement No. 85526M for the intersection of
TH 36 at CSAH 17/Lake Elmo Avenue; and
WHEREAS, Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of
Transportation to make arrangements with and cooperate with any governmental authority for the purposes
of constructing, maintaining, and improving the trunk highway system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO, that
Cooperative Construction Agreement, MnDOT Contract No. 1060495, is hereby approved and the Mayor
and City Clerk are hereby authorized to execute the agreement on behalf of the City of Lake Elmo.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MAY 2026.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
City Clerk
MnDOT Contract No.: 1060495
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Payable DCP and State Encumbering and Paying TH Portion
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
CITY OF LAKE ELMO
AND
WASHINGTON COUNTY
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number (SP): 8204-57
Trunk Highway Number (TH): 36=118
State Project Number: 082-617-014
State Project Number: 206-020-005
Federal Project Number: STBG 8226(028)
Lighting System Feed Points: T07F, City, County
Terminated Signal System ID: 1736427
Original Amounts Encumbered
State Funds
$5,000.00
Federal Aid Funds
$6,400,00.00
State Match to Federal Aid Funds
$1,600,000.00
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation (State), the
City of Lake Elmo, acting through its City Council (City), and Washington County, acting through its Board of
Commissioners (County).
Recitals
1. The County will perform grading, bituminous paving, moment slab, retaining walls, ADA improvements,
lighting, TMS, signals, Bridge No. 82053, and Bridge No. 82054 construction and other associated
construction upon, along, and adjacent to Trunk Highway No. 36 at County State Aid Highway (CSAH)
No. 17/Lake Elmo Avenue according to County-prepared plans, specifications, and special provisions
designated by the City and the State as State Project No. 206-020-005, by the County and the State as State
Project No. 082-617-014, and by the State as State Project No. 8204-57 (TH 36=118) (Project); and
2. The County requests the State participate in the costs of the interchange construction and the State is
willing to participate in the trunk highway eligible costs of said construction as set forth in this Agreement;
and
3. MnDOT Contract Number 1052258, which has been executed between the County and the State, appoints
the State as the County's agent to receive and disburse transportation related federal funds and sets forth
duties and responsibilities for letting, payment, and other procedures for a federally funded contract let by
the County; and
4. The State Federal-Aid funds will be paid to the County, up to a capped amount, under the Delegated
Contract Process on a reimbursable basis after expenses have been incurred, as set forth in this Agreement;
and
5. The State funds will be paid to the County, as set forth in this Agreement; and
6. The Catalog of Federal Domestic Assistance number or CFDA number is 20.205; and
7. Agreement No. 1062311 between the State and the City will address the turnback of a portion of 60th Street
North (South Frontage Road); and
MnDOT Contract No.: 1060495
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Payable DCP and State Encumbering and Paying TH Portion
8. This agreement will terminate Signal Agreement No. 85526M for the intersection of TH 36 at CSAH 17/Lake
Elmo Avenue; and
9. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2.4. State Ownership of Improvements;
5. Maintenance by the City; 6. Maintenance by the County; 7. Stormwater Management Facility
Maintenance; 8. Keats Avenue Access Modification; 12. Liability; Worker Compensation Claims; Insurance;
15. State Audits; 16. Government Data Practices; 18. Governing Law; Jurisdiction; Venue; and 20. Force
Majeure.
1.4. Plans, Specifications, and Special Provisions. State-approved County plans, specifications, and special
provisions designated by the City and the State as State Project No. 206-020-005, by the County and the
State as State Project No. 082-617-014, and by the State as State Project No. 8204-57 (TH 36=118) are on
file in the office of the County's Engineer and incorporated into this Agreement by reference (Project
Plans).
1.5. Duties of the County. The County will perform all of its duties and obligations in MnDOT Contract
No. 1052258, which is incorporated herein by reference, in the solicitation, letting, award, and
administration of the construction of the Project.
1.6. Exhibits. The Preliminary Schedule "I" is attached and incorporated into this Agreement.
Exhibit A – Drainage Ownership and Maintenance Exhibit and Exhibit B – Lighting Maintenance and
Ownership Exhibit are attached and incorporated into this Agreement.
2. Right-of-Way Use
2.1. Limited Right to Occupy. The State grants to the City and the County (and its contractors and consultants)
the right to occupy Trunk Highway Right-of-Way as necessary to perform the work described in the Project
Plans. This right is limited to the purpose of constructing the Project, and administering such construction,
and may be revoked by the State at any time, with or without cause. Cause for revoking this right of
occupancy includes, but is not limited to, breaching the terms of this or any other agreement (relevant to
this Project) with the State, failing to provide adequate traffic control or other safety measures, failing to
perform the construction properly and in a timely manner, and failing to observe applicable environmental
laws or terms of applicable permits. The State will have no liability to the City or the County (or its
contractors or consultants) for revoking this right of occupancy.
2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the Trunk Highway Right-of-Way (including the
construction being performed on such right-of-way) at any time and without notice to the County or its
contractor. If the State determines (in its sole discretion) that the construction is not being performed in a
proper or timely manner, or that environmental laws (or the terms of permits) are not being complied
MnDOT Contract No.: 1060495
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Payable DCP and State Encumbering and Paying TH Portion
with, or that traffic control or other necessary safety measures are not being properly implemented, then
the State may notify and require the County (and its contractors and consultants) to suspend their
operations until the County (and its contractors and consultants) take all necessary actions to rectify the
situation to the satisfaction of the State. The State will have no liability to the City or the County (or its
contractors or consultants) for exercising or failing to exercise its rights under this provision.
2.3. Traffic Control; Worker Safety. While the County (and its contractors and consultants) are occupying the
State's Right-of-Way, they must comply with the approved traffic control plan, and with applicable
provisions of the Work Zone Field Handbook
(http://www.dot.state.mn.us/trafficeng/workzone/index.html). All County, contractor, and consultant
personnel occupying the State's Right-of-Way must be provided with required reflective clothing and hats.
2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right-of-Way,
including any improvements made to such right-of-way under this Agreement, unless otherwise noted.
The warranties and guarantees made by the County's contractor with respect to such improvements (if
any) will flow to the State. The County will assist the State, as necessary, to enforce such warranties and
guarantees, and to obtain recovery from the County's consultants, and contractor (including its sureties)
for non-performance of contract work, for design errors and omissions, and for defects in materials and
workmanship. Upon request of the State, the County will undertake such actions as are reasonably
necessary to transfer or assign contract rights to the State and to permit subrogation by the State with
respect to claims against the County's consultants and contractors.
2.5. Utility Relocation. The State authorizes the County to issue Notices and Orders for utility relocation in
accordance with Minnesota Statutes §161.45 and Minnesota Rules Part 8810.3100 through 8810.3600.
3. Contract Award and Construction
3.1. Bids and Award. The County will receive bids and award a construction contract to the lowest responsible
bidder (or best value proposer), subject to concurrence by the State in that award, according to the Project
Plans. The contract construction will be performed according to the Project Plans.
3.2. Bid Documents Furnished by the County. The County will, within seven days of opening bids for the
construction contract, submit to the State Aid Agreement Engineer a copy of the low bid and an abstract of
all bids together with the County's request for concurrence by the State in the award of the construction
contract. The County will not award the construction contract until the State advises the County in writing
of its concurrence.
3.3. Rejection of Bids. The County may reject and the State may require the County to reject any or all bids for
the construction contract. The party rejecting or requiring the rejection of bids must provide the other
party written notice of that rejection or requirement for rejection no later than 30 days after opening bids.
Upon the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon
the other party's written approval of such request, the County will repeat the bidding process in a
reasonable period of time, without cost or expense to the State.
3.4. Contract Terms. The County's contract with its construction contractor(s) must include the following
terms:
A. A clause making the State of Minnesota, acting through its Commissioner of Transportation, an
intended third-party beneficiary of the contract with respect to the portion of work performed on the
State's Right-of-Way; and
B. A clause requiring the State to be named as an additional insured on any insurance coverage which the
contractor is required to provide; and
MnDOT Contract No.: 1060495
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Payable DCP and State Encumbering and Paying TH Portion
C. A clause stating that any warranties provided by the contractor, for the work performed on the trunk
highway, will flow to, and be enforceable by, the State as the owner of such improvements.
3.5. Direction, Supervision, and Inspection of Construction
A. The contract construction will be under the direction of the County and under the direct supervision of
a registered professional engineer. The supervision provided by the County may only be assigned,
sublet, or transferred after the County is notified in writing by the State that such action is permitted
under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the
County from its primary responsibility for satisfactory performance of the contract construction. The
County will provide a County-employed registered professional engineer to oversee the contract
construction, if the same consultant that designed the Project employs the engineer supervising the
contract construction directly.
B. The State will be the primary overseer of the contract construction and a State District Engineer
authorized representative will perform regular periodic inspections during construction. The County
will give the District Aid Agreements Engineer at Roseville five days' notice of its intention to start the
contract construction.
C. The County will notify the Independent Assurance Inspector when the contract construction is in
progress that requires observation by the Independent Assurance Inspector as required by the
Independent Assurance Schedule. Responsibility for the control of materials for the contract
construction will be on the County and its contractor and will be carried out according to Specifications
No. 1601 through and including No. 1609 in the State's current Standard Specifications for
Construction.
3.6. Contaminated Soils and Groundwater within the State's Cost Participation Limits
A. 24 Hour Notification. The County will notify the State District Engineer's authorized representative a
minimum of 24 hours prior to the contractor beginning the excavation and removal of any
contaminated soils that have been identified within the Project limits.
B. Immediate Notification. The County will notify the State District Engineer's authorized representative
immediately upon the contractor encountering contaminated soils and/or groundwater in areas that
are within the Project limits. The County will confer with the State as to the handling, disposal, and any
other issues related to contaminated materials found on State Right-of-Way or import of materials
onto State Right-of-Way.
C. Environmental Consultant. The County will provide for an Environmental Consultant to be on site to
observe and document the excavation, handling and disposal of contaminated soils that have been
identified within the Project limits. If the contractor encounters contaminated materials in areas not
previously identified and upon notification by the County to the State, the County hired Environmental
Consultant will be provided to collect and analyze soil and/or groundwater samples to determine
contaminant levels, work with the landfill for disposal of the soil waste, and provide oversight of any
soil and groundwater handling and disposal. The County will not allow the contractor to excavate any
contaminated soil unless the Environmental Consultant is present.
3.7. Completion of Construction. The County will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended, by an exchange of letters between the appropriate County official
and the State District Engineer's authorized representative, for unavoidable delays encountered in the
performance of the contract construction.
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3.8. Plan Changes. All changes in the Project Plans and all addenda, change orders, supplemental agreements,
and work orders entered into by the County and its contractor for contract construction must be approved
in writing by the State District Engineer's authorized representative.
3.9. State Furnished Engineering Services. Upon written request from the County, the State may furnish
specific engineering or technical services, pursuant to Minnesota Statutes § 161.39. Such services may be
covered by other technical services agreements. The County will pay the State to reimburse the Trunk
Highway Fund for the full cost and expense of furnishing such services upon the State's requests for
reimbursement. The costs and expenses will include the current State labor additives and overhead rates,
subject to adjustment based on actual direct costs that have been verified by audit. Providing such services
will not make the State a principal or co-principal with respect to liability regarding the contract
construction.
3.10. Compliance with Laws, Ordinances, and Regulations
A. The County will comply and cause its contractor to comply with all Federal, State, and Local laws, and
all applicable ordinances and regulations. With respect only to that portion of work performed on the
State's Trunk Highway Right-of-Way, the County will not require the contractor to follow local
ordinances or to obtain local permits.
B. County treatment of all public, private, or cooperatively owned utility facilities which directly or
indirectly serve the public and which occupy highway rights of way will conform to 23 CFR 645
"Utilities" which is incorporated into this Agreement by reference.
3.11. Construction Documents Furnished by the County. The County will keep records and accounts that enable
it to provide the State, when requested, with the following:
A. Copies of the County contractor's invoice(s) covering all contract construction.
B. Copies of the endorsed and canceled County warrant(s) or check(s) paying for final contract
construction, or computer documentation of the warrant(s) issued, certified by an appropriate County
official that final construction contract payment has been made.
C. Copies of all construction contract change orders, supplemental agreements, and work orders.
D. A certification form, provided by the State, signed by the County's Engineer in charge of the contract
construction attesting to the following:
i. Satisfactory performance and completion of all contract construction according to the Project
Plans.
ii. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current Standard Specifications for Construction.
iii. Full payment by the County to its contractor for all contract construction.
E. Copies, certified by the County's Engineer, of material sampling reports and of material testing results
for the materials furnished for the contract construction.
F. A copy of the "As Built" plan sent to the District's State Aid Agreements Engineer.
4. Right-of-Way; Easements; Permits
4.1. The County will obtain all rights-of-way, easements, construction permits, and any other permits and
sanctions that may be required in connection with the local and trunk highway portions of the contract
construction. Before payment by the State, the County will furnish the State with certified copies of the
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documents for rights-of-way and easements, construction permits, and other permits and sanctions
required for State participation construction covered under this Agreement.
4.2. The County will convey to the State by quit claim deed, all newly acquired rights needed for the continuing
operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or
expense to the State.
4.3. The County will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification,
design meetings, and depiction of utilities affected by the contract construction.
4.4. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by
the City to be constructed upon and within the Trunk Highway Right-of-Way. Applications for permits will
be made on State form "Application for Utility Permit on Trunk Highway Right-of-Way" (Form 2525).
4.5. Limited Use Permit. The County will obtain, through the District's Right-of-Way Area Manager, a Limited
Use Permit (LUP), currently LUP 8204-0095, to cover the County's liability responsibilities of the shared use
path to be constructed upon the State's Right-of-Way.
5. Maintenance by the City
Upon completion of the Project, the City will provide the following without cost or expense to the State:
5.1. Roadways. Maintenance of 60th Street North (South Frontage Road) and Keats Avenue one-way exit.
Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and
any other maintenance activities according to accepted City maintenance practices.
5.2. Storm Sewers. Routine maintenance of storm sewer facilities construction where shown in Exhibit A.
Routine maintenance includes, but is not limited to, removal of sediment, debris, vegetation, and ice from
grates and catch basins, and any other maintenance activities necessary to preserve the facilities and to
prevent conditions such as flooding, erosion, or sedimentation, this also includes informing the District
Maintenance Engineer of any needed repairs within the trunk highway right-of-way.
5.3. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to
the State.
5.4. Lighting. Maintenance and ownership of lighting facilities construction where shown in Exhibit B.
Maintenance of electrical lighting systems includes everything within the system, from the point of
attachment to the power source or utility, to the last light on the feed point, including but not limited to
re-lamping of lighting units or replacing of LED luminaires, repair or replacement of all damaged luminaire
glassware, loose connections, luminaires when damaged or when ballasts fail, photoelectric control on
luminaires, defective starter boards or drivers, damaged fuse holders, blown fuses, knocked down poles
including wiring within the poles, damaged poles, pull boxes, underground wire, damaged foundations,
equipment pad, installation of approved splices or replacement of wires, repair or extending of conduit,
lighting cabinet maintenance including photoelectric cell, electrical distribution system, Gopher State One
Call (GSOC) locates, and painting of poles and other equipment. The City will be responsible for the hook
up cost and application to secure an adequate power supply to the service pad or pole and will pay all
monthly electrical service expenses necessary to operate the lighting facility.
5.5. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the other party.
5.6. Future Responsibilities. Upon completion of the 60th Street North (South Frontage Road) construction, the
City will accept full and total responsibility and all obligations and liabilities arising out of or by reason of
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the use, operation, maintenance, repair, and reconstruction of 60th Street North (South Frontage Road)
and all of the facilities constructed as part of this Agreement, without cost or expense to the State.
5.7. Related Signal Agreement. This Agreement will supersede and terminate Agreement No. 85526M, dated
October 28, 2003, between the parties, for the intersection of TH 36 at CSAH 17/Lake Elmo Avenue.
6. Maintenance by the County
Upon completion of the Project, the County will provide the following without cost or expense to the State:
6.1. Roadways. Maintenance of CSAH 17/Lake Elmo Avenue. Maintenance includes, but is not limited to, snow,
ice and debris removal, resurfacing, seal coating, and any other maintenance activities according to
accepted County maintenance practices. The County will maintain the CSAH 17 boulevard, which includes,
but is not limited to, mowing and erosion prevention to maintain grade.
6.2. Storm Sewers. Routine maintenance of storm sewer facilities construction where shown on Exhibit A.
Routine maintenance includes, but is not limited to, removal of sediment, debris, vegetation, and ice from
grates and catch basins, and any other maintenance activities necessary to preserve the facilities and to
prevent conditions such as flooding, erosion, or sedimentation, this also includes informing the District
Maintenance Engineer of any needed repairs.
The County will be responsible for ownership, non-routine maintenance, and routine maintenance of the
storm sewer which crosses under the TH 36 roadway, where shown in Exhibit A.
6.3. Shared Use Path. Maintenance and ownership of the shared use path construction. Maintenance includes,
but is not limited to, snow and ice control/removal, sweeping and debris removal, patching, crack repair,
pavement replacement, vegetation control, signing, pavement markings, and any other maintenance
activities necessary to perpetuate the shared use path in a safe and usable condition.
6.4. Retaining Wall Aesthetics. Maintenance of Retaining Wall No. 3, No. 4, No. 5, No. 6, No. 7, No. 8, No. 9,
and No. 10 construction on CSAH 17 supporting the TH 36 bridges. The County will perform maintenance
and repair of the aesthetic elements (if any) of the retaining walls, including but not limited to, decorative
concrete finishes and any aesthetic elements added to the retaining walls. Aesthetic maintenance and
repair include, but are not limited to, painting, graffiti removal, and any other maintenance activity
necessary to perpetuate the aesthetic elements in an aesthetically acceptable condition.
6.5. Lighting. Maintenance and ownership of lighting facilities construction where shown in Exhibit B.
Maintenance of electrical lighting systems includes everything within the system, from the point of
attachment to the power source or utility, to the last light on the feed point, including but not limited to
re-lamping of lighting units or replacing of LED luminaires, repair or replacement of all damaged luminaire
glassware, loose connections, luminaires when damaged or when ballasts fail, photoelectric control on
luminaires, defective starter boards or drivers, damaged fuse holders, blown fuses, knocked down poles
including wiring within the poles, damaged poles, pull boxes, underground wire, damaged foundations,
equipment pad, installation of approved splices or replacement of wires, repair or extending of conduit,
lighting cabinet maintenance including photoelectric cell, electrical distribution system, Gopher State One
Call (GSOC) locates, and painting of poles and other equipment.
The County will be responsible for the hook up cost and application to secure an adequate power supply
to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the
lighting facilities shown in Exhibit B. The County will pay for the hook up cost and application to secure an
adequate power supply to the State's lighting system on Feed Point T07F.
6.6. Bridge No. 82053 and No. 82054 (TH 36 over CSAH 17/Lake Elmo Avenue). The State will share ownership
responsibilities for Bridge No. 82053 and Bridge No. 82054 with the County. The State will be listed as the
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owner in the National Bridge Inspection Standards database. The State will perform or contract bridge
inspections and major bridge maintenance and will invoice the County for 13 percent of the cost of these
activities, including administrative costs. The County will be responsible for all CSAH 17/Lake Elmo Avenue
major and minor maintenance, except those bridge maintenance items identified below that are the
State's responsibility.
A. County Responsibilities. The County will keep the CSAH 17/Lake Elmo Avenue roadway reasonably
clear from ice and snow and undertake proper and timely cleaning and ice and snow control measures
when necessary. The County will be responsible for pavement markings, guardrail on the local
roadway, graffiti removal that is visible from the local roadway, and non-structurally supported signing
for the roadway under the bridges. The County will be responsible for oversize, overweight and special
use permits for the roadway under the bridges.
B. State Responsibilities. The State will perform or contract structural inspections and major maintenance
of the bridge and invoice the County for the cost of those activities at the cost sharing percentage
defined above. Major maintenance includes all structural related maintenance, including expansion
joint flushing, deck crack sealing, painting, overlays, re-decking and rehabilitation of the bridge,
concrete bridge approach panels, and structurally-supported signing on the bridge.
The State is responsible for the following: Maintenance of all guardrails on TH 36. Maintenance of any
roadway signing that is attached to the bridge for the purpose of the roadway traffic on TH 36.
Maintenance of all non-ornamental fencing on the State’s Right-of-Way. Maintenance of graffiti
removal within the control of access below the bridge. The State will determine the safe load rating for
the bridge. The State will provide emergency response for traffic hits and restitution from insurance
companies or private parties who have damaged the bridge.
The State retains its authority to administer, issue, and regulate access permits, sign advertising
permits, drainage permits, flag installation, and permits to install utilities on the State’s Right-of-Way.
C. Aesthetics. The County will own and perform maintenance and repair of aesthetic elements (if any) on
the bridge including, but not limited to, decorative concrete finishes and any aesthetic elements added
to the bridge. Maintenance and repair include, but are not limited to, painting, graffiti removal, and any
other maintenance activity necessary to perpetuate the aesthetic elements in a safe, usable, and
aesthetically acceptable condition.
6.7. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the other party.
6.8. Signal System "B". The County will provide for ownership, timing, and maintenance of the Signal System
on CSAH17/Lake Elmo Avenue at 60th Street North (North Frontage Road) within trunk highway right of
way. Maintenance includes all minor and major signal maintenance in accordance with County accepted
practices.
6.9. Related Agreements. This Agreement will terminate Agreement No. 85526M, dated October 28, 2003,
between the parties, for the intersection of TH 36 at CSAH 17/Lake Elmo Avenue.
7. Stormwater Management Facility Maintenance
7.1. State Ownership Responsibilities
A. The State will be responsible for ownership, routine, and non-routine maintenance of the Shamrock
Infiltration Basin, Mouchet Wet Pond, Ziertman Wet Pond, and Kelvin Infiltration Basin stormwater
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treatment ponds. Routine maintenance includes, but is not limited to, removing litter, clearing ice,
mowing and vegetation management, minor erosion repairs, fencing repairs, sediment and debris
removal from structural pollution control or pre-treatment devices, and utility relocates. Non-routine
maintenance includes, but is not limited to, sediment removal beyond pre-treatment sediment
removal, major erosion, structure, pipe, and drain tile repair, and clearing drain tile. The owner of the
stormwater management facility will determine when non-routine maintenance is required. The State,
the City, and the County may recalculate the contributing drainage area flows at the time the non-
routine maintenance occurs. Contributing areas for the City of Grant will be assigned to the County for
the purpose of calculating contributing areas.
The County's contributing water volume entering into the ponds at the time the ponds were designed
is 41% for Shamrock Infiltration Basin, 67% for Mouchet Wet Pond. The City's contributing water
volume entering into the ponds at the time the ponds were designed is 54% for Ziertman Wet Pond
and Kelvin Infiltration Basin.
7.2. County Ownership Responsibilities
A. The County will be responsible for ownership, routine, and non-routine maintenance of the Elmo
Infiltration Basin and David Wet Pond stormwater treatment ponds. Routine maintenance includes,
but is not limited to, removing litter, clearing ice, mowing and vegetation management, minor erosion
repairs, fencing repairs, sediment and debris removal from structural pollution control or pre-
treatment devices, and utility relocates. Non-routine maintenance includes, but is not limited to,
sediment removal beyond pre-treatment sediment removal, major erosion, structure, pipe, and drain
tile repair, and clearing drain tile. The owner of the stormwater management facility will determine
when non-routine maintenance is required. The State, the City, and the County may recalculate the
contributing drainage area flows at the time the non-routine maintenance occurs. Contributing areas
for the City of Grant will be assigned to the County for the purpose of calculating contributing areas.
The State's contributing water volume entering into the ponds at the time the ponds were designed is
18% for Elmo Infiltration Basin and David Wet Pond. The City's contributing water volume entering into
the ponds at the time the ponds were designed is 8% for Elmo Infiltration Basin and David Wet Pond.
7.3. City Ownership Responsibilities
A. The City will be responsible for ownership, routine, and non-routine maintenance of Keats Wet Pond
stormwater treatment ponds. Routine maintenance includes, but is not limited to, removing litter,
clearing ice, mowing and vegetation management, minor erosion repairs, fencing repairs, sediment and
debris removal from structural pollution control or pre-treatment devices, and utility relocates. Non-
routine maintenance includes, but is not limited to, sediment removal beyond pre-treatment sediment
removal, major erosion, structure, pipe, and drain tile repair, and clearing drain tile. The owner of the
stormwater management facility will determine when non-routine maintenance is required. The State,
the City, and the County may recalculate the contributing drainage area flows at the time the non-
routine maintenance occurs. Contributing areas for the City of Grant will be assigned to the County for
the purpose of calculating contributing areas.
The State's contributing water volume entering into the ponds at the time the ponds were designed is
37% for Keats Wet Pond. The County's contributing water volume entering into the ponds at the time
the ponds were designed is 0% for Keats Wet Pond.
7.4. Shared Ownership Responsibilities
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The County will be responsible for ownership and routine maintenance of the Cozzie South Wet Pond
and Sunfarm Infiltration Basin. Routine maintenance includes, but is not limited to, removing litter,
clearing ice, mowing and vegetation management, minor erosion repairs, fencing repairs, sediment and
debris removal from structural pollution control or pre-treatment devices, and utility relocates. The
City and the County will share in the cost of future non-routine maintenance at the rate shown herein.
Contributing areas for the City of Grant will be assigned to the County for the purpose of calculating
contributing areas. The City's non-routine maintenance cost share at the time the pond was designed is
39.5% for Cozzie South Wet Pond and Sunfarm Infiltration Basin. The County's non-routine
maintenance cost share, which includes City of Grant contributing areas, at the time the pond was
designed is 60.5% for Cozzie South Wet Pond and Sunfarm Infiltration Basin. Non-routine maintenance
includes, but is not limited to, removal of sediment, repair of major erosion problems, major structure
and entrance pipe repair, and any other non-routine maintenance activities necessary to preserve the
facilities and to prevent conditions such as flooding, erosion, sedimentation, or accelerated
deterioration of the facilities. The State, the City, and the County may recalculate the contributing
drainage area flows at the time the non-routine maintenance occurs. Contributing areas for the City of
Grant will be assigned to the County for the purpose of calculating contributing areas.
The State's contributing water volume entering into the ponds at the time the ponds were designed is
56% for Cozzie South Wet Pond and Sunfarm Infiltration Basin. The City's contributing water volume
entering into the ponds at the time the ponds were designed is 13% for Cozzie South Wet Pond and
Sunfarm Infiltration Basin. The County's contributing water volume entering into the ponds at the time
the ponds were designed is 31% for Cozzie South Wet Pond and Sunfarm Infiltration Basin.
The City and the County will share in all responsibilities, obligations, and liabilities arising out of or by
reason of the drainage collecting into and being discharged from the pond. The City and the County will
share such responsibilities, obligations, and liabilities at a rate based on the non-routine maintenance
cost share as referenced in the previous paragraph; however, contributing water volume ratios may
change based on development and alteration of land use in the vicinity.
8. Keats Avenue Access Modification
8.1. Monitoring of Safety and Operation. The State and City agree to maintain right-turn-only access from
eastbound TH 36 onto southbound Keats Avenue, with performance-measure monitoring to justify the
necessity of any future closure. The State, City, and County (as appropriate) agree to collaboratively
monitor eastbound TH 36 at Keats Avenue for:
i. occurrences where turn-lane or exit-lane volumes exceed capacity,
ii. crash statistics at TH 36 and Keats Avenue,
iii. incidents of wrong-way driving from Keats Avenue onto TH 36, and
iv. queueing on TH 36.
Records related to Keats Avenue access modifications will be reviewed by the parties to assess severity
and evaluate potential solutions. Each incident will be evaluated to determine whether it reflects a
recurring safety concern or an isolated, unusual event. The State’s determination regarding the safety and
operation of the Keats Avenue access modification will be final, binding, and conclusive.
8.2. Costs. The State, in its sole discretion, reserves the right to close the eastbound TH 36 right turn lane to
Keats Avenue. The future cost to remove the TH 36 right turn lane to Keats Avenue will be the
responsibility of the City. Standalone lighting costs at Keats Avenue will be the responsibility of the City.
Corridor lighting on TH 36 will be the responsibility of the State.
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9. State Cost and Payment by the State
9.1. State Cost. The State's cost for interchange construction cost is defined in the construction plan and the
attached Schedule "I" and is reflective of the Participation Distribution prepared by the Office of State Aid
for Local Transportation. Upon review of the construction contract bid documents described in Article 3.2,
the State will decide whether to concur in the County's award of the construction contract and, if so,
prepare a Revised Schedule "I" based on construction contract construction items, quantities, and unit
prices, which will replace and supersede the Preliminary Schedule "I" as part of this Agreement.
A. Federal-Aid Funds and State Match to the Federal-Aid Funds. $6,400,000.00 is the Federal-Aid funded
portion and $1,600,000.00 is the State Match to the Federal-Aid funds of the State construction cost
share and will be paid to the County through the State Aid Finance Office under the Delegated Contract
Process (State Aid Manual, Chapter 5.3). The Federal-Aid funds available for the State cost share will be
capped upon award of the construction contract.
B. State Funded. $5,000.00 is the estimated State funded portion of the construction. The State will pay
the County the State funded portion of the State cost share as shown on the Revised Schedule "I" after
the following conditions have been met:
i. Encumbrance by the State of the State's full and complete State funded cost share.
ii. Approval by the State's Land Management Director at Saint Paul of certified documentation,
submitted by the County, for all right-of-way and easement acquisitions required for the contract
construction.
iii. Execution of this Agreement and transmittal to the City and the County.
iv. The State's receipt of a written request from the County for the advancement of funds. The request
will include certification by the County that all necessary parties have executed the construction
contract.
9.2. Limitations of State Payment; No State Payment to Contractor. The State's participation in the contract
construction is limited to the amount shown in Article 9.1, and the State's participation will not change
except by a mutually agreed written amendment to this Agreement. The State's payment obligation
extends only to the County. The County's contractor is not intended to be and will not be deemed to be a
third-party beneficiary of this Agreement. The County's contractor will have no right to receive payment
from the State. The State will have no responsibility for claims asserted against the County by the County's
contractor.
9.3. Final Payment by the State. Upon completion of all contract construction, the State will prepare a Final
Schedule "I" in conjunction with the Delegated Contract Process. The Final Schedule "I" will be based on
final quantities and include all State participation construction items and the construction engineering cost
share covered under this Agreement. If the final cost of the State participation construction exceeds the
amount of funds advanced by the State, the State will pay the difference to the County without interest. If
the final cost of the State participation construction is less than the amount of funds advanced by the
State, the County will refund the difference to the State without interest.
The State and the County waive claims for any payments or refunds less than $5.00 according to
Minnesota Statutes § 15.415.
10. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
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10.1. The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, Saint Paul, MN 55155
Telephone: (651) 366-4634
Email: malaki.ruranika@state.mn.us
10.2. The City's Authorized Representative will be:
Name, Title: Nicole Miller, City Administrator (or successor)
Address: 3880 Laverne Avenue North, Lake Elmo, MN 55042
Telephone: (651) 747-3900
Email: nmiller@lakeelmo.gov
10.3. The County's Authorized Representative will be:
Name, Title: Wayne Sandberg, County Engineer (or successor)
Address: 11660 Myeron Road North, Stillwater, MN 55082
Telephone: (651) 430-4339
Email: wayne.sandberg@washingtoncountymn.gov
11. Assignment; Amendments; Waiver; Contract Complete
11.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office. The foregoing does not
prohibit the City or the County from contracting with a third-party to perform City or County maintenance
responsibilities covered under this Agreement.
11.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
11.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
11.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the
City, and the County. No other understanding regarding this Agreement, whether written or oral, may be
used to bind either party.
12. Liability; Worker Compensation Claims; Insurance
12.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota
Statutes § 3.736 and other applicable law governing liability of the State. Minnesota Statutes Chapter 466
and other applicable law governing liability of the City and the County.
12.2. Notwithstanding the foregoing, the County will indemnify, hold harmless, and defend (to the extent
permitted by the Minnesota Attorney General) the State against any claims, causes of actions, damages,
costs (including reasonable attorney's fees), and expenses arising in connection with the Project covered
by this Agreement, regardless of whether such claims are asserted by the County's contractor(s) or
consultant(s) or by a third party because of an act or omission by the County, or their contractor(s) or
consultant(s).
12.3. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
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12.4. The County may require its contractor to carry insurance to cover claims for damages asserted against the
County's contractor.
13. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
14. Title VI/Non-discrimination Assurances
The City and the County agree to comply with all applicable USDOT Standard Title VI/Non-Discrimination
Assurances contained in USDOT Order No. 1050.2A, and in particular Appendices A and E, which can be found
at: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. If federal
funds are included in this Agreement, the City and the County will ensure the appendices and solicitation
language within the assurances are inserted into contracts as required. The State may conduct a review of the
City and the County’s compliance with this provision. The City and the County must cooperate with the State
throughout the review process by supplying all requested information and documentation to the State, making
City or County staff and officials available for meetings as requested, and correcting any areas of non-
compliance as determined by the State.
15. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's and County's books, records, documents,
accounting procedures, and practices relevant to this Agreement are subject to examination by the State and
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
16. Government Data Practices
The City, the County, and State must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the City or the County under this Agreement.
The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by
either the City, County, or the State.
17. Telecommunications Certification
By signing this Agreement, the City and the County certifies that, consistent with Section 889 of the John S.
McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), and 2 CFR
200.216, the City or County will not use funding covered by this Agreement to procure or obtain, or to extend,
renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses “covered
telecommunications equipment or services” (as that term is defined in Section 889 of the Act) as a substantial or
essential component of any system or as critical technology as part of any system. The City and the County will
include this certification as a flow down clause in any contract related to this Agreement.
18. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
19. Termination; Suspension
19.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
MnDOT Contract No.: 1060495
-14-
Payable DCP and State Encumbering and Paying TH Portion
19.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
or fax notice to the City or the County. The State is not obligated to pay for any services that are provided
after notice and effective date of termination. However, the County will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available.
The State will not be assessed any penalty if this Agreement is terminated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds.
19.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities, performance, and payments authorized through this Agreement. Any
work performed during a period of suspension will be considered unauthorized work and will be
undertaken at the risk of non-payment.
20. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
(The remainder of this page has been intentionally left blank.)
MnDOT Contract No.: 1060495
-15-
Payable DCP and State Encumbering and Paying TH Portion
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.05.
Signed:
Date:
SWIFT Purchase Order: 3000869367
WASHINGTON COUNTY
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
(Chair, County Board of Commissioners)
Date:
By:
(County Administrator)
Date:
Approved as to form:
By:
(Assistant County Attorney)
Date:
Recommended for Approval:
By:
(County Engineer)
Date:
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE
AGREEMENT AND AUTHORIZING ITS
EXECUTION.
MnDOT Contract No.: 1060495
-16-
Payable DCP and State Encumbering and Paying TH Portion
CITY OF LAKE ELMO
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
PRELIMINARY SCHEDULE "I"
Agreement No. 1060495
Washington County
SP 8204-57 (TH 36=118) Preliminary: March 6, 2026
SP 082-617-014
Fed. Proj. STBG 8226(028)
Grading, bituminous paving, moment slab, retaining walls, ADA improvements, lighting, TMS, signals, Bridge No. 82053, and Bridge No. 82054 construction performed under
County contract with ____
located on TH 36 at CSAH 17
STATE COST PARTICIPATION
TOTALS S.P. 8204-57 Federal Aid Match Federal Aid
No Federal Aid 20 Percent 80 Percent
SP 8204-57 TH 36 Work Items (From Sheet No. 9) 1,600,000.00 6,400,000.00
(1) Haul Salvaged Material (From Sheet No. 10) 5,000.00
Construction Subtotals $5,000.00 $1,600,000.00 $6,400,000.00
Anticipated Total State Construction Costs $8,005,000.00
Construction Engineering (8%)
Construction + Construction Engineering Subtotals $5,000.00 $1,600,000.00 $6,400,000.00
Total State Obligation $8,005,000.00
Total State Encumbrance $8,005,000.00 $5,000.00 $1,600,000.00 $6,400,000.00
(1) Amount of advance payment as described in Article 9 of the Agreement (estimated amount)
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 1 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2011.601 VIBRATION MONITORING LUMP SUM 1.00 36,000.00 36,000.00
2011.601 SETTLEMENT MONITORING LUMP SUM 1.00 15,650.00 15,650.00
2011.601 AS BUILT LUMP SUM 1.00 20,000.00 20,000.00
2016.601 QUALITY MANAGEMENT - THERMAL PROFILING LUMP SUM 1.00 9,500.00 9,500.00
2016.601 QUALITY MANAGEMENT - INTELLIGENT COMPACTION LUMP SUM 1.00 11,000.00 11,000.00
2021.501 MOBILIZATION LUMP SUM 0.67 1,700,000.00 1,139,000.00
2031.502 FIELD OFFICE EACH 0.67 70,000.00 46,900.00
2051.501 MAINT AND RESTORATION OF HAUL ROADS LUMP SUM 1.00 5,000.00 5,000.00
2101.502 CLEARING EACH 5.00 280.00 1,400.00
2101.502 GRUBBING EACH 19.00 150.00 2,850.00
2101.505 CLEARING (P) ACRE 1.10 8,400.00 9,240.00
2101.505 GRUBBING (P) ACRE 6.50 3,000.00 19,500.00
2102.503 PAVEMENT MARKING REMOVAL LIN FT 16,060.00 1.25 20,075.00
2102.518 PAVEMENT MARKING REMOVAL SQ FT 192.00 6.00 1,152.00
2104.502 REMOVE CONCRETE APRON EACH 8.00 410.00 3,280.00
2104.502 REMOVE ANCHORAGE ASSEMBLY - TENSION CABLE EACH 4.00 5,500.00 22,000.00
2104.502 REMOVE MANHOLE OR CATCH BASIN EACH 1.00 700.00 700.00
2104.502 REMOVE CROSS EACH 1.00 500.00 500.00
2104.502 REMOVE WOOD POLE EACH 1.00 683.00 683.00
2104.502 REMOVE LIGHT POLE EACH 5.00 640.00 3,200.00
2104.502 REMOVE CABINET FOUNDATION EACH 1.00 660.00 660.00
2104.502 REMOVE CCTV FOUNDATION EACH 2.00 510.00 1,020.00
2104.502 REMOVE FIBER OPTIC VAULT EACH 2.00 670.50 1,341.00
2104.502 REMOVE DELINEATOR / MARKER EACH 21.00 45.00 945.00
2104.502 REMOVE SIGN EACH 66.00 80.00 5,280.00
2104.502 REMOVE I-BEAM SIGN EACH 1.00 2,800.00 2,800.00
2104.502 REMOVE SERVICE EQUIPMENT EACH 1.00 610.00 610.00
2104.502 REMOVE SIGNAL SYSTEM EACH 0.50 10,000.00 5,000.00
2104.502 REMOVE HANDHOLE EACH 6.00 480.00 2,880.00
2104.502 REMOVE SIGN PANEL EACH 3.00 61.00 183.00
2104.502 SALVAGE CCTV HARDWARE EACH 1.00 875.00 875.00
2104.502 SALVAGE CCTV ASSEMBLY EACH 1.00 600.00 600.00
2104.502 SALVAGE CABINET EACH 1.00 610.00 610.00
2104.502 SALVAGE SIGN EACH 4.00 60.00 240.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 2 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2104.502 SALVAGE SIGN PANEL EACH 60.00 1.00 60.00
2104.503 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 2.25 16,807.00 37,815.75
2104.503 REMOVE PIPE CULVERTS LIN FT 19.00 641.00 12,179.00
2104.503 REMOVE SEWER PIPE (STORM) LIN FT 20.00 331.00 6,620.00
2104.503 REMOVE CURB & GUTTER LIN FT 4.00 409.00 1,636.00
2104.503 REMOVE FENCE LIN FT 8.00 511.00 4,088.00
2104.503 REMOVE TENSION CABLE GUARDRAIL LIN FT 8.25 3,655.00 30,153.75
2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 6.00 2,155.00 12,930.00
2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 5.00 67,250.00 336,250.00
2104.504 REMOVE BITUMINOUS SHOULDER PAVEMENT SQ YD 3.60 9,562.00 34,423.20
2104.518 REMOVE CONCRETE WALK SQ FT 1.50 2,757.00 4,135.50
2104.601 REMOVE CABLES LUMP SUM 10,000.00 1.00 10,000.00
2106.507 EXCAVATION - COMMON (P) CU YD 9.75 245,634.00 2,396,036.85
2106.507 GRANULAR EMBANKMENT (CV) (P) CU YD 17.25 2,585.00 44,591.25
2106.507 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD 19.90 52,965.00 1,054,003.50
2106.507 COMMON EMBANKMENT (CV) (P) CU YD 2.92 155,986.00 455,323.13
2106.607 EXCAVATION SPECIAL CU YD 11.30 741.00 8,373.30
2106.609 HAUL & DISPOSE OF CONTAMINATED MATERIAL TON 59.50 1,185.00 70,507.50
2111.519 TEST ROLLING ROAD STA 104.00 121.00 12,584.00
2118.507 AGGREGATE SURFACING (LV), CLASS 1 MOD CU YD 61.00 1,963.00 119,743.00
2118.509 AGGREGATE SURFACING CLASS 5 TON 107.40 40.00 4,296.00
2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 150.00 167.00 25,050.00
2211.507 AGGREGATE BASE (CV) CLASS 6 (P) CU YD 35.00 17,216.00 602,560.00
2231.509 BITUMINOUS PATCHING MIXTURE TON 205.00 100.00 20,500.00
2232.504 MILL BITUMINOUS SURFACE (2.0") SQ YD 1.75 852.00 1,491.00
2232.603 MILLED RUMBLE STRIPS LIN FT 0.25 8,839.00 2,209.75
2232.603 MILLED RUMBLE STRIPS-INTERMITTENT LIN FT 0.25 3,854.00 963.50
2301.504 CONCRETE PAVEMENT 9.5" SQ YD 100.00 266.00 26,600.00
2331.603 JOINT ADHESIVE LIN FT 0.50 10,760.00 5,380.00
2355.506 BITUMINOUS MATERIAL FOR FOG SEAL GALLON 3.00 400.00 1,200.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 90.00 11,335.00 1,020,150.00
2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B) TON 97.00 6,872.00 666,584.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,C) TON 105.00 8,745.00 918,225.00
2401.503 TYPE S (TL-4) 36" BARRIER CONC (3S52) LIN FT 188.00 145.00 27,260.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 3 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2401.503 TYPE S (TL-4) 42" BARRIER CONC (3S52) LIN FT 511.00 158.00 80,738.00
2406.503 EXPANSION JOINTS, DESIGN E8 LIN FT 198.00 156.50 30,987.00
2406.504 BRIDGE APPROACH PANELS SQ YD 409.00 411.00 168,099.00
2411.507 STRUCTURAL CONCRETE (1G52) CU YD 669.00 700.00 468,300.00
2411.507 STRUCTURAL CONCRETE (3B52) CU YD 97.00 1,978.00 191,866.00
2411.507 STRUCTURAL CONCRETE (3G52) CU YD 1,024.00 900.00 921,600.00
2411.508 REINFORCEMENT BARS POUND 64,510.00 1.65 106,441.50
2411.508 REINFORCEMENT BARS (EPOXY COATED) POUND 132,369.00 1.80 238,264.20
2411.601 STRUCTURE EXCAVATION LUMP SUM 1.00 435,000.00 435,000.00
2411.601 DRAINAGE SYSTEM LUMP SUM 1.00 35,000.00 35,000.00
2411.618 ARCH SURFACE FINISH (SINGLE COLOR) SQ FT 7,864.00 3.00 23,592.00
2411.618 ARCH CONC TEXTURE (THIN BRICK) SQ FT 1,284.00 50.00 64,200.00
2411.618 ARCH CONC TEXTURE (LIMESTONE) SQ FT 7,864.00 26.00 204,464.00
2451.507 FINE AGGREGATE BEDDING (CV) (P) CU YD 646.00 47.00 30,362.00
2452.502 C-I-P CONCRETE TEST PILE 80 FT LONG 12" EACH 7.00 19,000.00 133,000.00
2452.503 C-I-P CONCRETE PILING 12" LIN FT 4,550.00 55.00 250,250.00
2452.601 STEEL SHEET PILING (TEMPORARY) LUMP SUM 1.00 150,000.00 150,000.00
2501.502 15" GS PIPE APRON EACH 2.00 530.00 1,060.00
2501.502 15" RC PIPE APRON EACH 3.00 1,135.00 3,405.00
2501.502 18" RC PIPE APRON EACH 6.00 1,145.00 6,870.00
2501.502 24" RC PIPE APRON EACH 1.00 1,287.00 1,287.00
2501.502 30" RC PIPE APRON EACH 4.00 1,710.00 6,840.00
2501.502 36" RC PIPE APRON EACH 2.00 2,342.00 4,684.00
2501.502 42" RC PIPE APRON EACH 1.00 3,258.00 3,258.00
2501.205 54" RC PIPE APRON EACH 2.00 3,250.00 6,500.00
2501.502 15" CS SAFETY APRON EACH 8.00 820.00 6,560.00
2501.502 15" RC SAFETY APRON EACH 4.00 1,200.00 4,800.00
2501.502 18" RC SAFETY APRON EACH 1.00 1,404.00 1,404.00
2501.502 24" RC SAFETY APRON EACH 4.00 1,513.00 6,052.00
2501.503 15" CS PIPE CULVERT LIN FT 1,275.00 75.00 95,625.00
2501.503 24" CS PIPE CULVERT LIN FT 12.00 75.00 900.00
2501.503 18" RC PIPE CULVERT DES 3006 LIN FT 89.00 92.00 8,188.00
2501.503 24" RC PIPE CULVERT DES 3006 LIN FT 164.00 100.00 16,400.00
2501.503 30" RC PIPE CULVERT DES 3006 LIN FT 152.00 140.50 21,356.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 4 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2502.502 4" PRECAST CONCRETE HEADWALL EACH 3.00 360.00 1,080.00
2502.503 4" TP PIPE DRAIN LIN FT 45.00 11.50 517.50
2502.503 4" PERF TP PIPE DRAIN LIN FT 4,502.00 13.00 58,526.00
2503.503 12" CS PIPE SEWER LIN FT 7.00 64.00 448.00
2503.503 12" RC PIPE SEWER DES 3006 LIN FT 17.00 148.00 2,516.00
2503.503 15" RC PIPE SEWER DES 3006 LIN FT 1,445.00 80.00 115,600.00
2503.503 18" RC PIPE SEWER DES 3006 LIN FT 321.00 80.00 25,680.00
2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT 150.00 71.30 10,695.00
2503.503 21" RC PIPE SEWER DES 3006 LIN FT 460.00 105.00 48,300.00
2503.503 24" RC PIPE SEWER DES 3006 LIN FT 3.00 103.00 309.00
2503.503 27" RC PIPE SEWER DES 3006 LIN FT 164.00 107.40 17,613.60
2503.503 30" RC PIPE SEWER DES 3006 LIN FT 252.00 130.00 32,760.00
2503.503 30" RC PIPE SEWER DES 3006 CL III LIN FT 17.00 130.00 2,210.00
2503.503 30" RC PIPE SEWER DES 3006 CL V LIN FT 328.00 178.50 58,548.00
2503.503 36" RC PIPE SEWER DES 3006 LIN FT 243.00 228.00 55,404.00
2503.503 42" RC PIPE SEWER DES 3006 CL III LIN FT 364.00 358.60 130,530.40
2503.503 54" RC PIPE SEWER DES 3006 LIN FT 145.00 790.00 114,550.00
2503.503 54" RC PIPE SEWER DES 3006 CL V LIN FT 206.00 825.00 169,950.00
2503.602 CONNECT TO EXISTING STORM SEWER EACH 1.00 1,589.00 1,589.00
2503.603 24" STEEL CASING PIPE LIN FT 17.00 527.00 8,959.00
2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH 1.00 15,000.00 15,000.00
2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 2 EACH 1.00 15,000.00 15,000.00
2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 5 EACH 1.00 15,000.00 15,000.00
2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 6 EACH 1.00 15,000.00 15,000.00
2506.502 CASTING ASSEMBLY EACH 53.00 1,300.00 68,900.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN H LIN FT 27.20 542.00 14,742.40
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-48 LIN FT 55.60 835.00 46,426.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-60 LIN FT 21.00 1,230.00 25,830.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-72 LIN FT 5.00 1,558.00 7,790.00
2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 106.90 600.00 64,140.00
2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 LIN FT 16.30 850.00 13,855.00
2506.503 CONST DRAINAGE STRUCTURE DES 72-4020 LIN FT 30.60 1,332.00 40,759.20
2506.503 CONST DRAINAGE STRUCTURE DES 108-4020 LIN FT 9.30 3,400.00 31,620.00
2511.504 GEOTEXTILE FILTER TYPE 3 (P) SQ YD 328.20 5.80 1,903.56
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 5 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2511.504 GEOTEXTILE FILTER TYPE 4 (P) SQ YD 438.90 3.80 1,667.82
2511.507 RANDOM RIPRAP CLASS II (P) CU YD 161.50 145.00 23,417.50
2511.507 RANDOM RIPRAP CLASS III (P) CU YD 96.20 119.00 11,447.80
2511.507 RANDOM RIPRAP CLASS IV (P) CU YD 19.90 103.75 2,064.63
2511.507 GRANULAR FILTER (P) CU YD 10.80 74.00 799.20
2521.518 4" CONCRETE WALK SQ FT 15,594.00 8.65 134,888.10
2521.518 6" CONCRETE WALK SQ FT 211.00 10.30 2,173.30
2531.503 CONCRETE CURB & GUTTER DESIGN B424 LIN FT 4,687.00 29.50 138,266.50
2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 228.00 32.81 7,481.25
2531.603 CONCRETE CURB & GUTTER DESIGN B424 HIGH EARLY LIN FT 268.00 35.00 9,380.00
2531.604 6" CONCRETE DRIVEWAY PAVEMENT HIGH EARLY SQ YD 28.00 100.00 2,800.00
2531.604 8" CONCRETE DRIVEWAY PAVEMENT HIGH EARLY SQ YD 149.00 125.00 18,625.00
2533.503 PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 LIN FT 14,025.00 14.25 199,856.25
2533.503 RELOCATE PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 LIN FT 26,600.00 3.80 101,080.00
2540.602 MAIL BOX SUPPORT EACH 5.00 480.40 2,402.00
2540.602 RELOCATE MAIL BOX SUPPORT EACH 3.00 158.25 474.75
2545.502 LIGHTING UNIT TYPE 9-40 EACH 20.00 5,000.00 100,000.00
2545.502 LIGHT FOUNDATION DESIGN E EACH 20.00 1,600.00 32,000.00
2545.502 LIGHT FOUNDATION DESIGN E MODIFIED EACH 1.00 1,680.00 1,680.00
2545.502 SERVICE CABINET -TYPE L1 EACH 1.00 15,000.00 15,000.00
2545.502 EQUIPMENT PAD B EACH 1.00 2,065.00 2,065.00
2545.502 HANDHOLE EACH 2.00 1,925.00 3,850.00
2545.503 2" NON-METALLIC CONDUIT LIN FT 200.00 16.75 3,350.00
2545.503 3" NON-METALLIC COND (DIRECTIONAL BORE) LIN FT 600.00 28.40 17,040.00
2545.503 UNDERGROUND WIRE 1/C 2 AWG LIN FT 600.00 3.90 2,340.00
2545.503 DIRECT BURIED LIGHTING CABLE 4/C 4 AWG LIN FT 4,800.00 13.00 62,400.00
2550.502 CABINET FOUNDATION EACH 1.00 2,670.00 2,670.00
2550.502 SERVICE FOUNDATION EACH 1.00 1,400.00 1,400.00
2550.502 OUTDOOR FIBER SPLICE ENCLOSURE EACH 1.00 1,800.00 1,800.00
2550.502 CCTV CABINET EACH 1.00 5,735.00 5,735.00
2550.502 INSTALL CABINET EACH 1.00 1,000.00 1,000.00
2550.502 SERVICE CABINET EACH 1.00 5,492.00 5,492.00
2550.503 1.5" NON-METALLIC CONDUIT LIN FT 8,075.00 4.00 32,300.00
2550.503 2" NON-METALLIC CONDUIT LIN FT 1,400.00 10.00 14,000.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 6 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2550.503 3" NON-METALLIC CONDUIT LIN FT 50.00 20.25 1,012.50
2550.503 POWER CABLE 1 CONDUCTOR NO 2 LIN FT 90.00 4.20 378.00
2550.503 POWER CABLE 2 CONDUCTOR NO 14 LIN FT 3,750.00 5.90 22,125.00
2550.503 POWER CABLE 3 CONDUCTOR NO 8 LIN FT 900.00 6.45 5,809.14
2550.503 POWER CABLE 3 CONDUCTOR NO 14 LIN FT 350.00 2.75 962.50
2550.601 FIBER OPTIC CABLE TESTING LUMP SUM 1.00 18,000.00 18,000.00
2550.602 FIBER OPTIC PIGTAIL TERMINATION EACH 4.00 2,500.00 10,000.00
2550.602 FIBER OPTIC CABLE SPLICING EACH 4.00 4,000.00 16,000.00
2550.602 BURIED CABLE SIGN EACH 41.00 145.00 5,945.00
2550.602 PULL VAULT EACH 14.00 2,920.00 40,880.00
2550.602 NON-INTRUSIVE DETECTION HARDWARE EACH 1.00 13,067.00 13,067.00
2550.602 LOOP DETECTOR DESIGN NMC PREFORMED EACH 4.00 2,000.00 8,000.00
2550.603 REMOVE CONDUIT LIN FT 50.00 10.00 500.00
2550.603 ARMORED FIBER OPTIC PIGTAIL CABLE 6SM LIN FT 600.00 2.37 1,423.80
2550.603 FIBER OPTIC TRUNK CABLE 72SM LIN FT 9,800.00 2.90 28,420.00
2550.603 1.5" BORED CONDUIT LIN FT 1,825.00 20.00 36,500.00
2550.603 2" BORED CONDUIT LIN FT 1,100.00 21.00 23,100.00
2554.502 GUIDE POST TYPE B EACH 28.00 200.00 5,600.00
2554.502 ANCHORAGE ASSEMBLY - TENSION CABLE EACH 2.00 12,000.00 24,000.00
2554.502 END TREATMENT-TANGENT TERMINAL EACH 2.00 3,730.00 7,460.00
2554.503 TRAFFIC BARRIER DESIGN BULLNOSE LIN FT 200.00 198.25 39,650.00
2557.503 WIRE FENCE DESIGN W-1 VINYL COATED LIN FT 318.00 55.00 17,490.00
2554.503 TRAFFIC BARRIER DESIGN TYPE 31 LIN FT 388.00 40.00 15,520.00
2554.503 TRAFFIC BARRIER DESIGN TRANS TYPE 31 LIN FT 226.00 100.00 22,600.00
2554.603 TENSION CABLE GUARDRAIL LIN FT 3,562.00 37.25 132,684.50
2557.603 TEMPORARY GLARE SCREEN LIN FT 12,700.00 5.25 66,675.00
2563.601 TRAFFIC CONTROL SUPERVISOR LUMP SUM 1.00 15,000.00 15,000.00
2563.601 TRAFFIC CONTROL LUMP SUM 0.67 500,000.00 335,000.00
2563.61 FLAGGER HOUR 500.00 135.00 67,500.00
2563.61 POLICE OFFICER HOUR 50.00 300.00 15,000.00
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY 100.00 125.00 12,500.00
2563.615 TEMPORARY IMPACT ATTENUATOR ASSEMBLY 2.00 3,085.00 6,170.00
2563.615 RELOCATE TEMPORARY IMPACT ATTENUATOR ASSEMBLY 6.00 760.00 4,560.00
2564.502 INSTALL SIGN EACH 5.00 700.00 3,500.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 7 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2564.502 INFILTRATION AREA MARKER EACH 12.00 255.00 3,060.00
2564.502 DELINEATOR / MARKER EACH 35.00 215.00 7,525.00
2564.502 DELINEATOR / MARKER PANEL EACH 4.00 106.00 424.00
2564.508 STRUCTURAL STEEL - I-BEAM SIGN (P) POUND 3,396.00 7.70 26,149.20
2564.518 SIGN SQ FT 935.00 80.10 74,893.50
2564.518 SIGN PANEL SQ FT 3.00 54.00 162.00
2564.518 SIGN PANEL OVERLAY SQ FT 359.00 23.50 8,436.50
2564.518 EXTRUDED PANEL SQ FT 359.00 28.60 10,267.40
2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 1.00 20,000.00 20,000.00
2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1.00 15,000.00 15,000.00
2573.502 WATER TREATMENT TYPE SKIMMER EACH 4.00 810.00 3,240.00
2573.502 WATER TREATMENT TYPE SEDIMENT TANK EACH 4.00 21,525.00 86,100.00
2573.502 STORM DRAIN INLET PROTECTION EACH 47.00 180.00 8,460.00
2573.502 CULVERT END CONTROLS EACH 11.00 195.00 2,145.00
2573.503 SILT FENCE, TYPE SD LIN FT 200.00 44.30 8,860.00
2573.503 SILT FENCE, TYPE MS LIN FT 3,099.00 2.25 6,972.75
2573.503 SILT FENCE, TYPE TB LIN FT 525.00 15.00 7,875.00
2573.503 FLOTATION SILT CURTAIN TYPE STILL WATER LIN FT 258.00 15.00 3,870.00
2573.503 TEMPORARY SLOPE DRAIN LIN FT 400.00 98.00 39,200.00
2573.503 FILTER BERM TYPE 5 LIN FT 300.00 53.00 15,900.00
2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 26,785.00 3.40 91,069.00
2574.505 SUBSOILING ACRE 32.00 262.00 8,384.00
2574.505 SOIL BED PREPARATION ACRE 44.00 300.00 13,200.00
2574.507 FILTER TOPSOIL BORROW CU YD 3,862.00 55.00 212,410.00
2574.508 FERTILIZER TYPE 1 POUND 11,080.00 1.25 13,850.00
2574.508 FERTILIZER TYPE 3 POUND 3,114.00 1.00 3,114.00
2574.508 FERTILIZER TYPE 4 POUND 1,537.00 1.42 2,178.70
2574.601 INFILTRATION TESTING LUMP SUM 1.00 25,000.00 25,000.00
2575.504 TEMPORARY POLY COVERING SQ YD 5,000.00 4.70 23,500.00
2575.504 RAPID STABILIZATION METHOD 4 SQ YD 68,348.00 1.35 92,269.80
2575.504 ROLLED EROSION PREVENTION CATEGORY 15 SQ YD 4,228.00 3.10 13,106.80
2575.504 ROLLED EROSION PREVENTION CATEGORY 25 SQ YD 207,331.00 2.00 414,662.00
2575.505 SEEDING ACRE 57.30 343.00 19,653.90
2575.505 MOWING ACRE 58.60 250.00 14,650.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 8 -
1060495(1) 80% STATE STP, 20% STATE MATCH (capped), Remainder 100% COUNTY
(P) = PLAN QUANTITY
ITEM SP 8204-57, SP 082-617-014 UNIT QUANTITY UNIT PRICE COST
NUMBER TH 36 WORK ITEM (1)
2575.505 WEED SPRAYING ACRE 15.30 320.00 4,896.00
2575.506 WEED SPRAY MIXTURE GALLON 4.60 180.00 828.00
2575.507 MULCH MATERIAL TYPE 9 CU YD 104.00 155.50 16,172.00
2575.508 HYDRAULIC STABILIZED FIBER MATRIX POUND 166,200.00 1.25 207,750.00
2575.523 WATER M GALLON 2,637.00 35.50 93,613.50
2575.523 RAPID STABILIZATION METHOD 3 M GALLON 74.00 500.00 37,000.00
2575.608 SEED OATS POUND 323.00 20.00 6,460.00
2575.608 SEED TWO-YEAR COVER CROP POUND 1,708.00 15.00 25,620.00
2575.608 SEED SOUTHERN BOULEVARD POUND 141.00 6.00 846.00
2575.608 SEED MESIC INSLOPE POUND 960.00 11.00 10,560.00
2575.608 SEED WET DITCH POUND 101.00 71.00 7,171.00
2575.608 SEED SOUTHERN TALLGRASS ROADSIDE POUND 208.00 34.00 7,072.00
2581.503 6" REMOVABLE PREFORMED PAVEMENT MARKING TAPE LIN FT 91,910.00 2.15 197,606.50
2581.603 REMOVABLE PREFORMED PLASTIC MASK (BLACK) LIN FT 24,110.00 2.50 60,275.00
2582.503 6" SOLID LINE PAINT (WR) LIN FT 25,560.00 0.75 19,170.00
2582.503 6" BROKEN LINE PAINT (WR) LIN FT 2,770.00 1.00 2,770.00
2582.503 4" SOLID LINE MULTI COMP GR IN (WR) LIN FT 2,875.00 1.50 4,312.50
2582.503 6" SOLID LINE MULTI COMP GR IN (WR) LIN FT 32,600.00 1.50 48,900.00
2582.503 10" SOLID LINE MULTI COMP GR IN (WR) LIN FT 1,100.00 4.00 4,400.00
2582.503 24" SOLID LINE MULTI COMP GR IN (WR) LIN FT 305.00 22.80 6,954.00
2582.503 4" BROKEN LINE MULTI COMP GR IN (WR) LIN FT 260.00 1.15 299.00
2582.503 6" BROKEN LINE MULTI COMP GR IN (WR) LIN FT 2,375.00 1.30 3,087.50
2582.503 6" DOTTED LINE MULTI COMP GR IN (WR) LIN FT 400.00 1.32 528.00
2582.503 4" DBLE SOLID LINE MULTI COMP GR IN (WR) LIN FT 3,200.00 3.00 9,600.00
2582.518 PAVT MSSG PREF TAPE GR IN SQ FT 185.00 63.00 11,655.00
TOTAL $18,390,814.43
(1)80% STATE STP (capped)
20% STATE MATCH (capped)
100% COUNTY
$6,400,000.00
$1,600,000.00
$10,390,814.43
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 9 -
1060495(2) 100% STATE
ITEM SP 8204-57 UNIT QUANTITY UNIT PRICE COST
NUMBER HAUL SALVAGED MATERIAL (2)
2104.601 HAUL SALVAGED MATERIAL LUMP SUM 5,000.00 1.00 5,000.00
TOTAL $5,000.00
(2)100% STATE $5,000.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 10 -
WASHINGTON COUNTY
RESOLUTION
IT IS RESOLVED that Washington County enter into MnDOT Agreement No. 1060495 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for payment by the State to the County of the State's share of the costs of the grading, bituminous
paving, moment slab, retaining walls, ADA improvements, lighting, TMS, signals, Bridge No. 82053, and Bridge No.
82054 construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway
No. 36 at County State Aid Highway (CSAH) No. 17/Lake Elmo Avenue within the corporate limits of the City of Lake
Elmo under State Project No. 8204-57.
IT IS FURTHER RESOLVED that the
(Title)
and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Board of Commissioners of
Washington County at an authorized meeting held on the day of
, 2026, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
day of , 2026
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
(Title)
CITY OF LAKE ELMO
RESOLUTION
IT IS RESOLVED that the City of Lake Elmo enter into MnDOT Agreement No. 1060495 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for routine maintenance by the City upon, along, and adjacent to Trunk Highway No. 36, the limits of
which are defined in said Agreement.
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Lake
Elmo at an authorized meeting held on the day of
, 2026, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
day of , 2026
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
(Title)
STAFF REPORT
DATE: 5/5/2026
REGULAR
TO: Mayor and Councilmembers
FROM: Jack Griffin. Municipal Sr. Project Manager
REVIEWED BY: Sarah Sonsalla, City Attorney
AGENDA ITEM: Approve the Change of Roadway Jurisdiction Agreement, MnDOT Contract No. 1062311, for a
portion of the South Frontage Road Improvements
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☒ Managed Growth
☒ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☒ Resilient Infrastructure
BACKGROUND:
Washington County is leading an intersection improvement project at Trunk Highway (TH)36 and Lake Elmo
Avenue (CSAH 17),including the construction of a South Frontage Road from Keats Avenue to approximately 0.4
miles east of Lake Elmo Avenue (CSAH 17),to improve safety,capacity,and operation of the intersection and
surrounding area.The Project is planned to begin construction in June 2026 and is scheduled to be completed in
the fall 2027.
On December 16,2025,the City Council approved a resolution approving Municipal Support for the Trunk Highway
36 and Lake Elmo Avenue (CSAH 17)Improvements including the South Frontage Road Extension to Keats Avenue
and including a right-turn-only access from eastbound TH 36 to southbound Keats Avenue.
ISSUE BEFORE COUNCIL:
Should the City Council approve the Change of Roadway Jurisdiction Agreement,MnDOT Contract No.1062311,
for a portion of the South Frontage Road Improvements?
PROPOSAL DETAILS/ANALYSIS:
Washington County received favorable contractor bids on April 14 with Ames Construction as the apparent low
bidder.The County intends to award a construction contract at the May 19 County Board meeting and is targeting
a June 1 construction start.
Prior to awarding a construction contract,MnDOT and the County require all Project Agreements to be approved
and executed,including a Change of Roadway Jurisdiction Agreement,MnDOT Contract No.1062311,for the
eventual turnback for a portion of the South Frontage Road Improvements to the jurisdiction of the City of Lake
Elmo.
Key elements of the Agreements are as follows:
Washington County will oversee the Project delivery of the South Frontage Road under SP 8204-57,
including right-of-way acquisition necessary to construct the South Frontage Road.
The Agreement identifies the Roadway Segment and right-of-way subject to the jurisdiction transfer by
MnDOT to the City of Lake Elmo as depicted in Exhibit A attached to the Agreement.The remaining
portions of right-of-way for the South Frontage Road will be conveyed by Washington County as part of a
separate process.
The Agreement outlines the conveyance process,including the “Notice of Release”and effective date,
delivery of records and conveyance documents to be provided, and responsibility of claims.
FISCAL IMPACT:
The jurisdictional transfer of the South Frontage Road to the City of Lake Elmo will be completed at no cost to the
City.However,once the jurisdictional transfer is completed,the City shall own and maintain,without cost or
expense to the State or County,60th Street North (South Frontage Road)and all improvements constructed under
the Project within the South Frontage Road right-of-Way.This includes all pavement,pavement markings,signing,
curb and gutter,storm sewer,cost share responsibilities for stormwater management,streetlights,and relocated
trunk watermain utilities.
OPTIONS:
1)Approve the Change of Roadway Jurisdiction Agreement, MnDOT Contract No. 1062311 as presented.
2)Identify proposed revisions and direct staff to further negotiate agreement terms.The contract award and
construction start would likely be delayed by at least 1-2 weeks.
RECOMMENDATION:
Staff is recommending that the City Council approve a Resolution approving the Change of Roadway Jurisdiction
Agreement,MnDOT Contract No.1062311 for a portion of the South Frontage Road Improvements to be
constructed under SP 8204-57. The recommended motion for the action is as follows:
“Move to approve Resolution No. 2026-026 Approving the Change of Roadway Jurisdiction
Agreement, MnDOT Contract No. 1062311.”
ATTACHMENTS:
Resolution Approving Change of Roadway Jurisdiction Agreement, MnDOT Contract No. 1062311
Change of Roadway Jurisdiction Agreement, MnDOT Contract No. 1062311
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2026-026
A RESOLUTION APPROVING THE CHANGE OF ROADWAY JURISDICTION
AGREEMENT FOR 60TH STREET NORTH (SOUTH FRONTAGE ROAD)
MNDOT CONTRACT NO. 1062311
WHEREAS, Washington County intends to construct, under SP 8204-57, a South Frontage Road
from Keats Avenue to approximately 0.4 miles East of Lake Elmo Avenue (CSAH 17), hereinafter referred
to as (“Roadway Segment”); and
WHEREAS, MnDOT has determined that a portion of the Roadway Segment is no longer needed
for trunk highway purposes; and
WHEREAS, the City of Lake Elmo is a Road Authority as defined in Minnesota Statutes §160.02
(subd. 25); and
WHEREAS, MnDOT and the City of Lake Elmo agree that the City of Lake Elmo is the proper
road authority for the Roadway Segment; and
WHEREAS, Cooperative Construction Agreement #1060495 between MnDOT, Washington
County and the City of Lake Elmo addresses cost participation and maintenance not covered in this
Agreement; and
WHEREAS, MnDOT and the City of Lake Elmo have entered into this Agreement to provide for
the orderly release of the Roadway Segment to the jurisdiction of the City of Lake Elmo; and
WHEREAS, Minnesota Statutes §161.20 authorizes MnDOT to enter into agreements with other
governmental authorities to carry out the purposes of Minnesota Statutes Chapter 161.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO, that the
City of Lake Elmo enter into MnDOT Agreement No. 1062311 with the State of Minnesota, Department
of Transportation to provide for transfer of a portion the Roadway Segment to the City, under State Project
No. 8204-57.
BE IT FURTHER RESOLVED that the Mayor and the City Clerk are hereby authorized to execute
MnDOT Contract No. 1062311 and any amendments, on behalf of the City of Lake Elmo.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MAY 2026.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal)Mayor
ATTEST:
________________________________
City Clerk
MnDOT Contract No.: 1062311
-1-
Turnback – may or may not involve trunk highway funds – frontage road
STATE OF MINNESOTA
And
CITY OF LAKE ELMO
CHANGE OF ROADWAY JURISDICTION
AGREEMENT
State Project Number (S.P.): 8204-57
Trunk Highway Number: 36=45
Purpose: State release of a portion of South Frontage Road to the City of Lake Elmo within the City limits between
Keats Avenue and approx. 0.4mi East of County State Aid Highway (CSAH 17)/Lake Elmo Avenue.
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("MnDOT")
and City of Lake Elmo, a political subdivision of the State of Minnesota acting through its City Council ("Political
Subdivision").
RECITALS
1.Minnesota Statutes §161.20 authorizes MnDOT to enter into agreements with other governmental
authorities to carry out the purposes of Minnesota Statutes Chapter 161; and
2.The Political Subdivision is a Road Authority as defined in Minnesota Statutes §160.02 (subd. 25); and
3.South Frontage Road will be constructed under SP 8204-57; and
4.MnDOT has determined that a portion of South Frontage Road between Keats Avenue and approximately
0.4 miles East of CSAH 17/Lake Elmo Avenue ("Roadway Segment") is no longer needed for trunk highway
purposes; and
5.Cooperative Construction Agreement No. 1060495 between MnDOT, Washington County and the City of
Lake Elmo will address cost participation and maintenance not covered in this Agreement; and
6.The parties agree the Political Subdivision is the proper road authority; and
7.The parties have entered into this Agreement to provide for the orderly release of the Roadway Segment to
the jurisdiction of the Political Subdivision.
AGREEMENT
1.Effective Date; Survival of Terms
This Agreement will be effective on the date last signed below by the parties and by such other State of
Minnesota officials as required by Minnesota Statutes §16C.05. This Agreement will remain in effect until
MnDOT has (1) served a Notice of Release, and (2) made payments (if any) as required by this Agreement. All
clauses which impose obligations continuing in their nature and which must survive in order to give effect to
their meaning will survive the expiration of the Agreement.
2.Identification of Roadway Segment; Right-of-Way Determination
The Roadway Segment covered by this Agreement is described as South Frontage Road from Keats Avenue, a
distance of approximately 0.4 miles East of CSAH 17 / Lake Elmo Avenue within the City limits of Lake Elmo. See
Exhibit A which is attached and incorporated into this Agreement. MnDOT will determine the final right-of-way
limits prior to transfer to the Political Subdivision.
MnDOT Contract No.: 1062311
-2-
Turnback – may or may not involve trunk highway funds – frontage road
3.Notice of Release; Conveyance Documents
3.1. Notice of Release. MnDOT will deliver to the Political Subdivision a "Notice of Release" citing the effective
date of release ("Effective Date"). Upon the Effective Date, the Roadway Segment is released from
MnDOT's jurisdiction, and the Political Subdivision is the Road Authority with jurisdiction over the
Roadway Segment and will assume all responsibility for the operation, maintenance, and reconstruction of
the Roadway Segment and of all structures and facilities that are a part of the Roadway Segment.
3.2. Conveyance Documents. Subsequent to issuing the Notice of Release, MnDOT will prepare and execute
necessary and appropriate documents conveying MnDOT's interest, if any, in the Roadway Segment to the
Political Subdivision.
4.Delivery of Records
Following delivery of the Notice of Release, and if requested by the Political Subdivision, MnDOT will provide the
Political Subdivision with available records concerning the Roadway Segment. Such records must be in MnDOT's
possession, and may include the following:
(a)A list of active maintenance agreements, including signal and routine maintenance agreements
with other governmental agencies that will be canceled, and a list of agreements with utility
companies that will be canceled;
(b)Records concerning utility permits, drainage permits, driveway, and other access permits,
advertising and sign permits, and other limited-use permits;
(c)Construction plans and records, as-built construction plans (if available);
(d)Bridge inspection reports and ratings;
(e)Aerial photos and other photo and video files, in either hard copy or digital form;
(f)Right-of-way maps, easement sketches and descriptions (if applicable) and parcel files;
(g)Inventory Data;
(h)Pavement condition ratings;
(i)Traffic signal files including timing sequence information and repair history;
(j)Crash reports and statistics;
(k)Most current traffic counts;
(l)Alignment ties, horizontal and vertical control monuments, and related data;
(m)Partially or fully completed plans for construction projects;
(n)Road opening and right-of-way documentation.
5.Responsibility for Claims
MnDOT will remain responsible, to the extent authorized by Minnesota Statutes §3.736 and other applicable law,
for claims related to construction, maintenance, and operation of the Roadway Segment during the period when
it was a state trunk highway to the extent the claims are a result of MnDOT's acts and omissions, even if such
claims are filed after the Political Subdivision receives the Notice of Release. The Political Subdivision will be
responsible for claims arising out of its own construction, maintenance, or operation of the Roadway Segment
after it received the Notice of Release.
6.Release of Claims; Covenant not to Sue
By accepting the roadway, the Political Subdivision releases MnDOT from any and all claims related to the
condition of the Roadway Segment, regardless of whether such claims result from surface or sub-surface
MnDOT Contract No.: 1062311
-3-
Turnback – may or may not involve trunk highway funds – frontage road
conditions, and regardless of whether such conditions were known or unknown at the time of reversion. The
political subdivision is encouraged to perform its own geotechnical explorations and will not rely on previous
geotechnical studies performed by MnDOT. The Political Subdivision covenants not to sue MnDOT or any other
state agency or official with respect to MnDOT's decision to make the reversion or for any claim arising out of
the condition of the Roadway Segment.
7. General Provisions
7.1. Venue. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate
state or federal court with competent jurisdiction in Ramsey County, Minnesota.
7.2. Termination. This Agreement may be terminated only by mutual written agreement of the parties, except
that MnDOT may terminate this Agreement if it does not obtain funding from the Minnesota Legislature.
7.3. Suspension. MnDOT may suspend its payment obligations under this Agreement in the event of a total or
partial government shutdown due to failure to have an approved budget by the legal deadline. The period
of suspension will end when MnDOT is legally authorized to resume such payments.
7.4. Severability. If any provision of this Agreement is found to be invalid or unenforceable, such provision will
not affect the validity or enforceability of any other provision of this Agreement, which will remain in force
and effect.
7.5. Merger. This Agreement contains all prior negotiations and agreements between MnDOT and the Political
Subdivision. No other understanding regarding this Agreement, whether written or oral, may be used to
bind either party.
7.6. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved this Agreement, or their
successors in office.
7.7. Government Data. This Agreement, and any data exchanged by the parties pursuant to this Agreement,
will be "government data" and subject to the requirements of the Minnesota Government Data Practices
Act, Minnesota Statutes Chapter 13.
7.8. State Audits. The books, records, documents, and accounting practices and procedures of the Political
Subdivision relevant to this Agreement are subject to examination by MnDOT and the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years.
8. Additional Provisions
NONE
THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
MnDOT Contract No.: 1062311
-4-
Turnback – may or may not involve trunk highway funds – frontage road
POLITICAL SUBDIVISION*
The Political Subdivision certifies that the appropriate
person(s) have executed the Agreement on its behalf
as required by applicable resolutions, ordinances, or
charter provisions.
By:
Title:
Date:
By:
Title:
Date:
* INCLUDE A RESOLUTION
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
CITY OF LAKE ELMO
RESOLUTION
IT IS RESOLVED that the City of Lake Elmo enter into MnDOT Agreement No. 1062311 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for transfer of a portion of South Frontage Road to the City, under State Project No. 8204-57.
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Lake
Elmo at an authorized meeting held on the day of _ , 2026, as shown by the minutes of the meeting in
my possession.
Subscribed and sworn to me this
day of , 2026
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
(Title)
)
)
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10990 60th St N
10860 60th St N
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ALLIANT
11154 60th St N
11211 60th St N
11222 60th St N
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CITY OF GRANT
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1/21/2026 54236
CONSTRUCTION PLANS
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DATE LICENSE #
ALLIANT
5710 57th Street Cove N
5730 57th Street Cove N
5736 57th Street Cove N
5749 County Hwy 17
5819 Lake Elmo Ave N
5833 Lake Elmo Ave N
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1/21/2026 54236
CONSTRUCTION PLANS
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UNDER THE LAWS OF THE STATE OF MINNESOTA.
I AM A DULY LICENSED PROFESSIONAL ENGINEER
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ALLIANT
6080 Lake Elmo Ave N
10958 62nd St N
6211 Lake Elmo Ave N
6211 Lake Elmo Ave N
6120 Lake Elmo Ave N
10860 60th St N
6077 Lake Elmo Ave N
6045 Lake Elmo Ave N
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END CONSTRUCTION
CITY OF GRANT
MNDOT TURN BACK TO CITY OF LAKE ELMO
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STAFF REPORT
DATE: May 5, 2026
REGULAR
TO: Mayor and Councilmembers
FROM: Dustin Kalis, Fire Chief, Anthony Svoboda, Assistant Fire Chief / Fire Marshal
AGENDA ITEM: Open Burning Ordinance Amendments
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☒ Responsive, transparent, adaptive governance
☒ Managed Growth
☒ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND:
The current open burning ordinance was adopted in April of 2022. Since that time, staff have evaluated the
current program and have identified several issues that arise from open burning and may be addressed with an
updated ordinance. This update has no impact on recreational fires currently allowed by ordinance.
A growing concern over the last few years is the number of applicants that are completely unaware of the safety
requirements or who demonstrate an unwillingness to follow the information provided. Staff spends more time
“planning burns” rather than reviewing them. Increasingly, staff receives applications for burns in dense
residential areas of the city including, for example, in the Old Village. Based on the current ordinance and its
associated application, there are no restrictions (other than safety violations) that allow staff to deny a permit
application if the applicant meets the requirements. Unfortunately, because of the density of the city in some
areas and the lower tolerance to smoke, complaints are becoming more frequent.
This item was discussed at the October 14, 2025 workshop.
ISSUE BEFORE COUNCIL:
Should the City Council consider adopting a more restrictive ordinance change to 5.12-IV Open Burning?
PROPOSAL DETAILS/ANALYSIS:
At the October 14, 2025 workshop, staff presented two recommendations for Council to consider:
1.Allow open burning only by a licensed contractor, the DNR, or Washington County Parks and
increase the requirements for piled material (for example, 750 feet from combustibles). Removing the
open burn allowance simplifies the decision-making process. Without a license to conduct this type of
work, it’s prohibited. Brush and debris will need to be removed to a yard waste site.
2.Restrict open burning in the city to areas zoned agricultural or rural residential only. These zones
reflect a safer burning environment and are less likely to generate complaint calls due to their
remoteness. Consideration must be given for these zoning types that border other residential zones.
Prairie restorations would still be allowed within the entire city when conducted by a licensed
contractor.
Consensus was to update the ordinance following recommendation #2.
The proposed ordinance is being amended to restrict open burning by city zoning areas as follows:
1. Permitted Open Burning is generally allowed to occur in areas of the City zoned as Agricultural, Rural
Single Family, Rural Residential, Rural Transitional, Open Space Planned Unit Development, and on
select Public Facilities.
2. Permitted Open Burning may be allowed to occur in areas of the City zoned as Low Density
Residential, One and Two Family Residential, Residential Estate, Village Low Density Residential, and
Village Mixed Use. Special considerations will be taken at the time of application.
3. Permitted Open Burning is not allowed in all remaining sections of the City, which includes Medium
Density Residential, High Density Residential, Village Medium Density Residential, Village High Density
Residential, and any/all Commercial districts.
4. Exception: open burning for the purpose of conducting a running fire (prairie restoration / land
management) may occur in any zoned section of the City if performed by a licensed contractor.
FISCAL IMPACT:
If the ordinance becomes more restrictive, there is a potential of a loss in revenue in permit fees. Over the past
three years, we average $1,982 in burn permit revenue.
RECOMMENDATION:
Staff is recommending that the City Council approve the ordinance as detailed in attachment 1.
Example Motions:
“Move to adopt Ordinance 2026-05, approving the amendments to 1.Ordinance 5.12-IV Open Burning.”
“Move to adopt Resolution 2026-027, approving the summary publication of Ordinance 2026-05.”
ATTACHMENTS:
1.Ordinance 5.12-IV Open Burning
2.Resolution 2026-027 - Approving Summary Publication
LA515\1\1092206.v2
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 2026-05
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
AMENDING CHAPTER 5.12-IV RELATING TO OPEN BURNING
SECTION 1. The City Council of the City of Lake Elmo hereby ordains that Chapter 5.12-
IV of the City’s Code of Ordinances is hereby amended to read as follows (proposed language
is underlined, deleted language is shown with strikethrough):
5.12.320 City May Be More Restrictive Than State Law
The council is authorized to impose, and has imposed in this article, additional restrictions on open
burning within its limits beyond those contained in Minn. Stat. ch. 88, as it may be amended from
time to time.
5.12.330 Adoption By Reference
The ambient air quality standards, air pollution control regulations of the Minnesota Pollution
Control Agency (MPCA), and the Open Burning Restrictions and Permitting Regulations of the
state department of natural resources (DNR) are adopted by reference, and reference and have the
same force and effect as if they were reproduced in their entirety.
5.12.340 Purpose
The purpose of this article is to regulate open burning within the City of Lake Elmo, to protect the
public health, safety and welfare. Through passage of this article, the designated fire official is
hereby authorized to adopt and impose burning restrictions to aid in the prevention of wildfire and
to consult with the department of natural resources (DNR), division of forestry to develop any
restrictions or other criteria.
5.12.350 Definitions
For purposes of this article, the following definitions shall apply unless the context clearly
indicates or requires a different meaning:
Fire code official means the city’s fire chief or their authorized representative.
Open burning means the burning of any matter if the resulting combustion products are emitted
directly into the atmosphere without passing through a stack, duct or chimney, except a recreational
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or camp fire campfire as defined herein. Mobile cooking devices such as charcoal grills, wood
smokers, manufactured hibachis, and propane or natural gas devices are not considered open
burning devices.
Portable outdoor fireplace means a portable, outdoor, solid-fuel-burning fireplace that may be
constructed of steel, concrete, clay or other noncombustible material. A portable outdoor fireplace
may be open in design, or design or may be equipped with a small hearth opening and a short
chimney or chimney opening in the top.
Recreational fire means a fire no more than three feet in diameter contained within a recreational
fire site: using dry, clean wood, producing little detectable smoke, odor or soot beyond the property
line; conducted with an adult tending the fire at all times; for recreational, ceremonial, or social
food preparation; extinguished completely before quitting the occasion; and respecting weather
conditions, neighbors, burning bans, and air quality requirements so that nuisance, health or safety
hazards will not be created. No more than one recreational fire is allowed on any property at one
time.
Recreational fire site means an area of no more than a three-foot diameter circle (as measured
from the inside of the fire ring or border) and completely surrounded by non-combustible and
non-smoke or odor producing material, either natural rock, cement, brick, tile, blocks or ferrous
metal. Burning barrels are not a recreational fire site as defined herein. Recreational fire sites shall
not be located closer than 25 feet to any structure or combustible material.
Running fire means an attended fire allowed to spread through surface vegetative matter under
controlled conditions for the purpose of vegetative management, forest management, game habitat
management, or agricultural improvement.
Starter fuels means dry, untreated, unpainted, kindling, branches or charcoal fire starter. Paraffin
candles are permitted as a starter fuel and an aid to ignition only. Propane gas torches or other
clean gas burning devices causing minimal pollution may be used to start an open burn.
Vegetative materials means dry leaves, dry grass clippings, twigs, branches, tree limbs, and other
similar materials. Paper and cardboard are not considered vegetative materials.
Wood means dry, clean fuels, twigs, branches, limbs, manufactured fireplace logs, charcoal, or
cord wood. "Wood" does not include wood or wood based products that is green with leaves or
needles, rotten, wet, oil soaked, treated or manufactured with paint, glue, preservatives or other
chemicals.
5.12.360 Recreational Fires
Recreational fires are allowed without a permit under the following guidelines:
(1)Only clean, dry, wood can be burned.
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(2)The fire shall not exceed three feet in diameter with a flame height of three feet
maximum.
(3)The fire shall take place on the owner's property and shall be a minimum of 15
feet from property lines.
(4)The fire shall not be conducted within 25 feet of a structure or combustible
material.
(5)Portable outdoor fireplaces shall be used in accordance with the manufacturer's
instructions and shall not be operated within 15 feet of a structure or
combustible material.
(6)The fire shall not be conducted if the wind speed exceeds ten miles per hour.
(7)The use of flammable or combustible liquid accelerants is not permitted.
(8)The fire must be constantly attended and supervised by an adult until the fire
has been completely extinguished.
(9)A connected garden hose or other means to extinguish the fire must be readily
available.
(10)Any person planning to have a recreational fire must be aware of local burning
bans that have been issued by the state department of natural resources. If a
burning ban is in effect, all recreational fires are prohibited.
(11)The fire must be extinguished if it becomes a nuisance to others or if not under
adult supervision
5.12.370 Prohibited Materials
(a)No person shall conduct, cause or permit the open burning of dimensional lumber, oils,
petroleum fuels, rubber, plastic, chemically treated materials, or other materials that
produce excessive or noxious smoke such as, but not limited to: tires; railroad ties;
treated, painted or glued wood composite shingles; tar paper; insulation; composition
board; sheet rock; wiring; or paint and paint filters.
(b)No person shall conduct, cause or permit the open burning of: of hazardous waste or
materials from salvage operations; solid waste generated from an industrial or
manufactured process; materials from a service or commercial establishment; or
building materials generated from construction and/or demolition of commercial or
institutional structures.
(c)No person shall conduct, cause or permit the open burning of discarded materials
resulting from the handling, processing, storage, preparation, serving or consumption
of food.
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(d)No person shall conduct, cause or permit the open burning of any leaves or grass
clippings.
(e)No person shall conduct, cause or permit the open burning of any wood or other
vegetative materials through the use of using a burner, as described in Minn. Stat. §
88.16, within the city's jurisdiction.
(f)No person shall conduct, cause or permit the open burning of any materials that have
been hauled onto the site.
(g)No person shall conduct, cause or permit the open burning on any commercial property
within the City of Lake Elmo.
5.12.380 Open Burning Prohibited Except By Permit
No person shall start or allow any open burning on any property in the city without first having
obtained an open burning permit. A permit is not required for any fire which is a recreational/camp
fire campfire as defined in section 5.12.350. which is a recreational fire as defined in section
5.12.350 or campfire as defined in Minn. Stat. 88.01, Subd. 25, as amended from time to time
5.12.390 Permitted Open Burning; Special Circumstances
(a)Under special or extraordinary circumstances, open burning permits may be issued by
the city or by a DNR forestry official for:
(1)Elimination of health hazard that cannot be abated by other practical means, as
determined by the commissioner of health or the local health authority.
(2)Ground thawing for utility repair and construction.
(3)Running fires (prairie restoration).
(4)Disposal of diseased trees generated on-site, diseased or infected nursery stock,
or diseased bee hives.
(b)Fire training permits may only be issued by the Minnesota Department of Natural
Resources (DNR).
(c)Permits for the operation of a permanent tree and brush burning sites may only be
issued by the Minnesota Department of Natural Resources (DNR).
5.12.395 Permitted Open Burning, Where Permitted
(a)Permitted Open Burning is generally allowed to occur in areas of the City zoned An
open burning permit may/will generally be issued for an open burn in areas of the city
zoned as Agricultural, Rural Single Family, Rural Residential, Rural Transitional, Open
Space Planned Unit Development, and on select Public Facilities.
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(b)Permitted Open Burning may be allowed to occur in areas of the City zoned as Low
Density Residential, One and Two Family Residential, Residential Estate, Village Low
Density Residential, and Village Mixed Use. Special considerations will be taken at
the time of application.
(c)Permitted Open Burning is not allowed in all remaining areas of the City, which include
areas zoned Medium Density Residential, High Density Residential, Village Medium
Density Residential, Village High Density Residential, and any/all Commercial zoning
districts.
(d)Open burning for the purpose of conducting a running fire (prairie restoration), by a
licensed contractor, may occur in any area of the City, regardless of zoning district.
(e)Licenses, When Required.
(1)Running Fire. A license issued by the Minnesota Department of Natural Resources
(DNR) is required to conduct, manage, or participate in a running fire operation.
This includes operations on private property. Contractors shall provide license
information at time of application.
(a) An open burning permit may be issued for an open burn in areas of the city zoned:
1) as Agricultural, Rural Single Family, Rural Residential, Rural Transitional, Open Space
Planned Unit Development, and on select Public Facilities
2) As Low Density Residential, One and Two Family Residential, Residential Estate, Village
Low Density Residential, and Village Mixed Use, subject to special considerations at the time of
application.
(b) An open burning permit shall not be issued for any area of the city which is not zoned in a
classification provided under 5.12.395(a), including Medium Density Residential, High Density
Residential, Village Medium Density Residential, Village High Density Residential, and any/all
Commercial districts, except that open burning for the purpose of conducting a running fire may
be permitted in any zoned area of the City if such open burning is performed by a contractor with
a valid and appropriate license from the Minnesota Department of Natural Resources (DNR) .
5.12.400 Open Burn Permit Application Procedure
(a)The applicant must submit a completed Open Burn Permit application and fire service fee
will be charged in accordance with the city’s fee schedule.
(b)Schedule a preliminary site inspection to locate the proposed burn site.
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(c)No burning shall take place without first having obtained an open burn permit.
(d)An extended length of the burn permit shall be determined by the fire chief or designee of
the fire chief.
5.12.410 Denial
If established criteria for the issuance of an open burning permit are not met, or during review of
said application, it is determined that a practical alternative method of disposal of the material
exists, or a pollution or nuisance condition would result, then the fire chief, or designee of the fire
chief, may deny the open burning permit application.
5.12.420 Revocation
The open burning permit is subject to revocation at the discretion of the city fire chief, or designee
of the fire chief. Reasons for revocation include, but include but are not limited to: a fire hazard
existing or developing during the course of the burn, any of the conditions of the permit being
violated during the course of the burn, pollution or nuisance conditions developing during the
course of the burn, or a fire smoldering with no flame present.
SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption
and publication in the official newspaper of the City of Lake Elmo.
SECTION 3. Adoption Date. This Ordinance _______ was adopted on this ____ day of May,
2026, by a vote of __ Ayes and ___Nays.
LAKE ELMO CITY COUNCIL
________________________________
Charles Cadenhead, Mayor
ATTEST:
________________________________
Julie Johnson, City Clerk
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CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2026-027
RESOLUTION AUTHORIZING PUBLICATION OF A SUMMARY OF ORDINANCE
2026-05
WHEREAS, the Lake Elmo City Council has adopted Ordinance No. 2026-05, an ordinance
that amends Chapter 5 of the Lake Elmo City Code by establishing restrictions for the issuance of
open burning permits according to the zoning classification applicable to the area where the open
burning is requested to occur.
WHEREAS, the ordinance is lengthy as it is 6 pages in length; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo
that the City Clerk shall cause the following summary of Ordinance No. 2026-05 to be published in
the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 2026-05, that amends
Chapter 5 of the Lake Elmo City Code by establishing restrictions for the issuance of open burning
permits according to the zoning classification applicable to the area where the open burning is
requested to occur. This ordinance alters language in the City Code by providing allowances and
restrictions for open burning based upon the zoning classification applicable to the area of the City
where open burning is proposed to occur. This ordinance additionally provides that a running fire
may be allowed in any zoning district of the City when conducted by a contractor licensed by the
Minnesota Department of Natural Resources. The ordinance further provides fixes to language
and grammar for consistency throughout.
The full text of Ordinance 2026-05 is available for inspection at Lake Elmo City Offices during
regular business hours.
Resolution 2026-027
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BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City
Clerk keep a copy of the ordinance at City Hall for public inspection and that a full copy of the
ordinance be placed in a public location within the City.
Dated: May 5, 2026
____________________________________
Charles Cadenhead, Mayor
ATTEST:
____________________________________
Julie Johnson, City Clerk
Open Burning Ordinance Update
City Council Meeting | May 05, 2026
BACKGROUND
Current open burning ordinance was adopted in April 202201
Staff review period 2022-2025 with multiple operational and community concerns identified
02
Workshop discussion: October 14, 202503
Goal: Improve Safety, efficiency and community impact 04
KEY CHALLENGES
Application Gaps •Unaware of safety requirements•Increasingly non-compliant
01
Staff time shifting to burn planning02
More applicants in dense neighborhoods = increasing the complains
03
Rising complaints tied to smoke04
Open Burning Restricted by Zoning
Permitted Open Burning
•Agricultural, Rural Single Family, Rural Residential,
Rural Transitional, Open Space Planned Unit
Development, and on select Public Facilities
•Burn may be conducted by a licensed contractor or
property owner.
Permitted Open Burning
•Low Density Residential, One and Two Family
Residential, Residential Estate, Village Low Density
Residential, and Village Mixed Use.
•Burn may be conducted by a licensed contractor or
property owner.
•Special considerations will be taken at the time of
application.
Open Burning Restricted by Zoning
Permitted Open Burning is not allowed
•Medium Density Residential, High Density
Residential, Village Medium Density Residential,
Village High Density Residential, and any/all
Commercial districts.
Exception
•Open burning for the purpose of conducting a
running fire (prairie restoration / land management)
may occur in any zoned section of the City if
performed by a licensed contractor.
Restrict open burning in the city to areas zoned agricultural or rural residential only. These zones reflect a safer burning environment and are less likely to generate complaint calls due to their remoteness.
Consideration must be given for these zoning types that border other residential zones.
Prairie restorations / land management would still be allowed within the entire city when conducted by a licensed contractor.
RECCOMENDATION
Village Low Density
PROPOSED ORIDNANCE
Special Considerations
High Density Res
PROHIBITED
Low Density Res
Open Space
ALLOWED
Ag / Rural
Mixed Use CommercialPublic Facilities
Medium Density Res
“Move to adopt Ordinance 2026-05, approving the amendments
to 1. Ordinance 5.12-IV Open Burning.”
Recommendation
“Move to adopt Resolution 2026-027, approving the summary
publication of Ordinance 2026-05.”
QUESTIONS?
STAFF REPORT
DATE: May 5, 2026
REGULAR
TO: Mayor and Councilmembers
FROM: Jason Stopa, Community Development Director
AGENDA ITEM: RFP for the Sports Complex and Central Park Master Plan
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☐ Managed Growth
☐ Efficient, reliable, innovative services
☐ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND:
The City purchased 76 acres south of Sunfish Lake Park for a sports complex and central park. The Parks Master Plan
mentions that the city does not have enough competitive recreational fields for the growing population. Since the
adoption of the plan, Community Development has talked to neighboring cities about their challenges and opportunities
developing sports complexes and talked to local sports associations about their needs and capacity. A timeline was
shared with the Council and Parks Commission. The RFP to hire a consultant is the next step to developing the park. The
plan includes community planning and engagement and a financial analysis for implementation and long-term
maintenance.
ISSUE BEFORE COUNCIL:
Should the Council approve the RFP to hire a consultant for the project?
PROPOSAL DETAILS/ANALYSIS:
The City of Lake Elmo is requesting proposals from qualified professionals interested in developing a master plan for a
central park with sports facilities in the City of Lake Elmo, Minnesota. Preference will be given to professionals with
experience and success in multi-use sports complex/facility planning from concept to implementation.
The RFP has four tasks that are listed here: Task 1a: Analysis of sports facilities scenarios for the park (including
programming and spacing needs) and including financial analysis. Task 1b. Analysis of other sports and non-sports
amenities as determined after community engagement. Task 2: Community Engagement. Task 3: Development
Recommendations, Phasing, and Site Plan(s). Task 4. Preparation of a long-term Management Plan, Partnerships &
Staffing.
The project should start around August with a maximum of four months to complete the work.
FISCAL IMPACT:
The City has budgeted $60,000 for the project.
OPTIONS:
Approve the RFP
Deny the RFP
Amend the RFP
RECOMMENDATION:
Staff recommend approving the RFP for the Sports Complex and Central Park Master Plan
“Motion to approve the RFP as presented by staff.”
ATTACHMENTS:
RFP document
LA515\1\1085284.v1
Request for Proposals
Lake Elmo
City of Lake Elmo Sports Complex and Central Park Master Plan
May 2026
PROPOSALS MUST BE RECEIVED NO LATER THAN 12:00 PM LOCAL
TIME ON: xxx
Any questions regarding this RFP must be directed to:
Jason Stopa
Community Development Director
jstopa@lakeelmo.gov | 651-747-3912
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Request for Proposals
The City of Lake Elmo is requesting proposals from qualified professionals interested in
developing a master plan for a central park with sports facilities in the City of Lake Elmo,
Minnesota. Preference will be given to professionals with experience and success
in multi-use sports complex/facility planning from concept to implementation.
1. Project Summary
The City of Lake Elmo plans to construct a central park with sports facilities for the City’s
newly acquired property (Washington County PIDs: 1502921420012 and
1502921410001). The property is approximately 76 acres and is nestled between two
established parks, the Lake Elmo Park Reserve to the South and Sunfish Lake Park to
the North. The City completed a Parks Master Plan in 2024 and conducted stakeholder
interviews with local sports associations and identified a need for a Community Athletic
Park to support baseball and softball. The City’s 2040 Comprehensive Plan identifies a
need for a Community Park/Sports Complex to offer significant or unique uses that
benefit all City residents. While the City initially planned to build a sports complex to
meet the identified need of the addition of regulation sized baseball/softball fields and
facilities, it has since purchased a large property that will serve as the City’s central
park. With that, the City is seeking a comprehensive proposal to develop a master plan
that addresses a broad range of work areas and project needs including, but not limited
to, a range of scenarios at the site with financial analysis for each, community
engagement, development recommendations with phasing options, and a long term
park management plan.
a. Scope of Work and Project Goals
The City seeks to develop a plan for a master plan for the City’s newly acquired central
park. The plan will serve as a guide for developing the site to include baseball/softball,
soccer, and possibly other sports amenities. Other features identified in the Parks
Master Plan (2024), the City’s 2040 Comprehensive Plan, and during community
engagement should be considered and evaluated including analysis of appropriate
revenue generating scenarios.
Task 1a: Analysis of sports facilities scenarios for the park (including programming and
spacing needs) and including financial analysis. The analysis for multiple scenarios
should include revenue projections, expenses, cost estimates, market analysis,
economic impact analysis, and long-term maintenance and a replacement plan.
The primary focus of the plan is to determine the type of sports complex to be
constructed. This will include baseball/softball fields and soccer fields consolidated on
one site. The scenarios should include:
• Number of baseball/softball and soccer fields
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• Field surface. Artificial turf or grass with various artificial turf scenarios and
analysis of maintenance needs with associated costs and a turf replacement
plan
o All turf scenarios
o Turf at ball fields, grass at soccer fields
o Turf infields or certain fields are turf
• Staffing and partnering with sports associations
o City staffed or leased and managed by sports associations (interview
sports associations such as Lake Elmo Baseball, St. Croix Soccer, and
others)
• Scale of facilities - tournament level or local, field lights
• Support amenities: Locker rooms, concession stands, storage, restrooms,
shelters, seating
Task 1b. Analysis of other sports and non-sports amenities as determined after
community engagement (see task 2). This should include a financial analysis with
revenue and expense projections. Uses with substantial maintenance costs should be
identified.
Task 2: Community Engagement. The Consultant team is expected to lead and design
an inclusive engagement process to inform the development of the plan and to engage
the community in all potential uses including the sports facilities.
Community engagement strategy should include:
• Developing survey questions for an upcoming National Community Survey (NCS)
using appropriate analysis and recommendations
• A webpage dedicated to the project
• Updates to appropriate City commissions
• Town halls/special events
• City staff and Project team coordination
Confirmed uses will include:
• Baseball and softball fields (5-6)
• Soccer fields (4)
Amenities to Explore:
• Pickleball courts
• Disc golf
• Amphitheatre
• Farmer’s market area
• Food truck area with electrical connections
• Shelters, seating areas, and restrooms
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• Playground equipment
• Multi-use courts
• Community garden
• Tennis courts
• Basketball courts
• Community garden
• Outdoor area for mini golf
• Skate Park
• Veteran’s memorial
Task 3: Development Recommendations, Phasing, and Site Plan(s). Provide a master
plan with a site layout and renderings. Each amenity/feature should have a cost
estimate and estimates for site work including but not limited to grading, road
construction, parking, and retention ponds. Any environmental conditions that could
affect development should be identified. A phasing plan should be provided to the City
for financial flexibility during development. Providing recommendations on potential
funding sources such as grants and partnerships is welcomed.
Task 4. Preparation of a long-term Management Plan, Partnerships & Staffing. Provide
a long-term management (10-20 years) and staffing plan aligned to recommended
scenarios. Include:
• Summary of aspects of management that could be managed by local sports
associations or other user groups
• Potential required maintenance and frequencies of maintenance and cost
estimates
• Staffing requirements for recommended scenarios and cost estimates
Deliverables (all deliverables should be in accessible formatting):
1. Master plan document (digital)
2. Presentations and memos to the Planning Commission, Parks Commission, and
City Council
2. Proposal Submission
To be considered, a written proposal must be submitted by the respondent to the City
either by email or personal delivery no later than 12:00 p.m. on July ____, 2026. No
proposals submitted by facsimile will be accepted. The outside of the envelope must be
marked “Lake Elmo Central Park/Sports Complex Master Plan RFP” and delivered to:
City of Lake Elmo
Attn: Community Development Director
3880 Laverne Ave N
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Lake Elmo, MN 55042
All submissions are subject to the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13. Pursuant to Minnesota Statutes Section 13.591,
subdivision 3 (b), data submitted in response to a request for proposals by a
government entity are private or nonpublic until the time and date specified in the
solicitation that proposals are due, at which time the name of the responder becomes
public.
A. Tentative Schedule
Request for Proposal Released: May 2026
Deadline to submit written questions: May – 2 weeks after release date
Addendum Issue Date: 2 weeks after questions due date
Proposals due: 1 month after release date
Evaluation of Proposals: 10 days after
City Council Contract Approval: ~3 weeks after due date
Project duration: Maximum 4 months from contract
Anticipated park construction: 2029-2031
B. Documents Accompanying the Proposal
All proposals must address all items listed in the Scope of Work and Project
Goals listed in Section I (a) above.
1. Cover Letter
The cover letter must confirm that the proposer is willing and able to commit all
necessary resources and staff as proposed. The cover letter must state that the
proposer will agree to the terms and conditions listed in Section 5 of this Request for
Proposals. The cover letter must be signed by a person authorized to sign contracts on
behalf of the proposer.
2. Experience & Qualifications
A. Project Team - To be considered a qualified consultant, the proposer must
demonstrate that their organization has the necessary experience, skill, and financial
resources to undertake and successfully complete the services and work required. The
following specific information is required of each respondent in the qualification
statement:
i. Name, address, and telephone number of the proposer.
ii. The name and contact information of the principal contact person for the
proposer.
iii. The proposer’s type of organization (corporation, limited liability company,
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partnership, sole proprietorship, etc.) including a list of any officers/partners and
an organizational chart.
iv. If there is potential for subcontracting any portion of the services, the information
requested above must be furnished for each of the subcontractors.
v. Identify the key personnel that would be involved in the project and include brief
resumes for each person.
vi. A concise statement of the proposer’s understanding of the intended services
and the approach the proposer will take to accomplish the project tasks.
vii. The proposer’s familiarity with the fields of parks design, sports complex design,
construction, and planning; and
viii. A brief description of the proposer’s computer-aided drafting and design
capabilities and any and all other resources and services which will be utilized by
the proposer to perform the services.
B. List of Similar Projects
The proposer must provide a list identifying similar master plan projects that they have
performed for similar types of clients.
3. Approach & Methodology
Please provide a narrative describing how you plan to execute the tasks and any tools
intended to be used (surveys, public forums, workshops, etc.) Include any innovative
approaches that you have used in the past and would like to include in this project that
is not in this RFP.
4. Cost Proposal and Approach to Budget
The proposal should include:
• A total not-to-exceed, cost for all services
• A breakdown cost for each task including estimated hours with rates.
• A statement describing the Consultant team’s previous budget performance and
experience in meeting budgets.
5. Project Schedule
Provide a project schedule that describes timelines for each major project task. The
schedule should include completion of tasks, review by staff, and presentations to the
City Council and Commissions.
6. Additional Information
Any proposer who has a conflict of interest or potential conflict of interest shall disclose
the same in their proposal. The City will review any potential conflicts of interest in its
evaluation of the proposals.
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3. Evaluation Criteria
Proposals will be evaluated by the City based on the following criteria:
• Overall experience and qualifications of the proposer
• The proposer’s identified approach and methodology for the project
o Overall alignment to Lake Elmo’s Parks Master Plan (2024) and
Lake Elmo 2040 Comprehensive Plan
• Community Engagement plan
• Timeline: The proposer’s ability to complete the work in the designated time period
• Proposer’s compensation/cost proposal
4. Proposal Selection
This RFP does not commit the City to enter a contract, nor does it obligate the City to
pay for any costs incurred in preparation and submission of proposals or in anticipation
of a contract. The City reserves the right, without qualification, to:
• Select any proposal when such action is considered to be in the best interest of
the City.
• Reject any and all proposals or parts of proposals
• Issue subsequent requests for proposals.
• Approve or disapprove the proposer’s use of particular subcontractors.
• Accept a proposal that is not the lowest price.
• Exercise discretion and apply its judgment with respect to selection of any
proposals submitted.
• Waive informalities and irregularities in the proposals
5. Contract Terms and Conditions
The contents of this Request for Proposals will become contractual obligations if a
contract ensues. Failure of the selected proposer to accept any of the following
contractual obligations and any other obligations set forth in this Request for Proposals
may result in the City not entering a contract with the proposer and selecting an alternative
proposer. In the contract provisions below, the proposer is referred to as the “Contractor.”
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A. Independent Contractor.
All services provided pursuant to this Agreement shall be provided by Contractor
as an independent contractor and not as an employee of the City for any purpose.
Any and all officers, employees, subcontractors, and agents of Contractor, or any
other person engaged by Contractor in the performance of the services pursuant
to this Agreement, shall not be considered employees of the City. Any and all
actions which arise as a consequence of any act or omission on the part of
Contractor, its employees, subcontractors, or agents, or other persons engaged by
Contractor in the performance of services pursuant to this Agreement, shall not be
the obligation or responsibility of the City. Contractor, its employees,
subcontractors, or agents shall not be entitled to any of the rights, privileges, or
benefits of the City’s employees, except as otherwise stated in this Agreement.
B. Indemnification.
Contractor, and subcontractors of Contractor, shall indemnify, defend, and hold
harmless the City and its officials, employees, contractors and agents from claims,
losses, liabilities, and expenses (including reasonable attorneys’ fees and expenses
of litigation) caused by any negligent act or omission by Contractor, engaged by
Contractor in the performance of the services pursuant to this Agreement.
Likewise, the City agrees that it will indemnify, defend, and hold harmless the
Contractor, and its employees, subcontractors, and agents of Contractor against any
and all claims, losses, liabilities, and expenses (including reasonable attorneys’ fees
and expenses of litigation), which the Contractor may hereafter sustain, incur, or be
required to pay arising out of the actions of the City pursuant to this Agreement.
C. Insurance.
Contractor agrees to maintain, at its expense, statutory workers’ compensation
insurance coverage. Contractor also agrees to maintain, at its expense, general
liability insurance coverage insuring Contractor against claims for bodily injury, death,
or property damage arising out of Contractor’s general business activities (including
automobile use). The liability insurance policy shall provide coverage for each
occurrence in the minimum amount of $1,500,000. Upon request of the City,
Contractor shall provide the City with certificates of insurance, showing evidence of
the required coverage and listing the City as an additional insured.
D. Entire Agreement.
This Agreement shall constitute the entire agreement between the City and
Contractor and supersedes any other written or oral agreements between the City
and Contractor. This Agreement can only be modified in writing signed by the City
and Contractor.
LA515\1\1085284.v1
E. Data Practices Act Compliance.
Data provided, produced, or obtained under this Agreement shall be administered
in accordance with the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13. Contractor will immediately report to the City any requests
from third parties for information relating to this Agreement. Contractor agrees to
promptly respond to inquiries from the City concerning data requests.
F. Choice of Law and Venue.
This Agreement shall be governed by and construed in accordance with the laws
of Minnesota. Any disputes, controversies, or claims arising under this Agreement
shall be heard in the state or federal courts of Minnesota and the parties waive any
objections to jurisdiction.
G. No Assignment.
This Agreement may not be assigned by either party.
H. Compliance with Laws.
Contractor shall exercise due professional care to comply with applicable federal,
state, and local laws, rules, ordinances, and regulations in performing the services
under this Agreement.
RFP Sports Complex and Central Park Master Plan
RFP Sports Complex and Central Park
Master Plan
City Council | May 5, 2025
Background
The City purchased 76 acres south of Sunfish Lake Park for a
sports complex and central park. The Parks Master Plan mentions
that the city does not have enough competitive recreational fields for
the growing population. Since the adoption of the plan, Community
Development has talked to neighboring cities about their challenges
and opportunities developing sports complexes and talked to local
sports associations about their needs and capacity. A timeline was
shared with the Council and Parks Commission. The RFP to hire a
consultant is the next step to developing the park. The plan includes
community planning and engagement and a financial analysis for
implementation and long-term maintenance.
Issue Before the Council:
Should the Council approve the RFP to hire a consultant for the
project?
Request for Proposals
The City of Lake Elmo is requesting proposals from qualified
professionals interested in developing a master plan for a central
park with sports facilities in the City of Lake Elmo, Minnesota.
Preference will be given to professionals with experience
and success in multi-use sports complex/facility planning
from concept to implementation.
Scope of Work and Project Goals
The City seeks to develop a plan for a master plan for the City’s
newly acquired central park. The plan will serve as a guide for
developing the site to include baseball/softball, soccer, and
possibly other sports amenities. Other features identified in the
Parks Master Plan (2024), the City’s 2040 Comprehensive Plan,
and during community engagement should be considered and
evaluated including analysis of appropriate revenue generating
scenarios.
Task 1a.
Analysis of sports facility scenarios for the park (including
programming and spacing needs) and include a financial
analysis. The analysis for multiple scenarios should include
revenue projections, expenses, cost estimates, market analysis,
economic impact analysis, and long-term maintenance and a
replacement plan.
Task 1a.
The primary focus of the plan is to determine the type of sports
complex to be constructed. This will include baseball/softball fields and
soccer fields consolidated on one site. The scenarios should include:
•Number of baseball/softball and soccer fields
•Field surface. Artificial turf or grass with various artificial turf
scenarios and analysis of maintenance needs with associated costs
and a turf replacement plan
•Staffing and partnering with sports associations
•Scale of facilities -tournament level or local, field lights
•Support amenities: Locker rooms, concession stands,
storage, restrooms, shelters, seating
Task 1b.
Analysis of other sports and non-sports amenities as
determined after community engagement (see task 2). This
should include a financial analysis with revenue and expense
projections. Uses with substantial maintenance costs should be
identified.
Task 2.
Community Engagement. The consultant team is expected to
lead and design an inclusive engagement process to inform the
development of the plan and to engage the community in all
potential uses including the sports facilities.
Community engagement strategy should include:
•Developing survey questions for an upcoming National
Community Survey (NCS) using appropriate analysis and
recommendations
•A webpage dedicated to the project
•Updates to appropriate City commissions
•Town halls/special events
•City staff and Project team coordination
Task 2.
Confirmed uses will include:
•Baseball and softball fields (5-6)
•Soccer fields (4)
Amenities to Explore:
•Pickleball courts
•Disc golf
•Amphitheatre
•Farmer’s market area
•Food truck area with
electrical connections
•Shelters, seating areas,
and restrooms
•Playground equipment
•Multi-use courts
•Community garden
•Tennis courts
•Basketball courts
•Outdoor area for mini golf
•Skate Park
•Veteran’s memorial
Task 3.
Development Recommendations, Phasing, and Site
Plan(s). Provide a master plan with a site layout and
renderings. Each amenity/feature should have a cost
estimate and estimates for site work including but not
limited to grading, road construction, parking, and retention
ponds. Any environmental conditions that could affect
development should be identified. A phasing plan should
be provided to the City for financial flexibility during
development. Providing recommendations on potential
funding sources such as grants and partnerships is
welcomed.
Task 4.
Preparation of a long-term Management Plan, Partnerships
& Staffing. Provide a long-term management (10-20 years) and
staffing plan aligned to recommended scenarios. Include:
•Summary of aspects of management that could be managed
by local sports associations or other user groups
•Potential required maintenance and frequencies of
maintenance and cost estimates
•Staffing requirements for recommended scenarios and cost
estimates
Timeline
Request for Proposal Released: May 7
Deadline to submit written questions:May 21
Addendum Issue Date:May 29
Proposals due: June 22
Evaluation of Proposals: June 29
City Council Contract Approval: July 7 or 21
Project duration: November (max 4 months)
Anticipated park construction: 2029-2031
Evaluation Criteria
Proposals will be evaluated by the City based on the following criteria:
1.Experience and qualifications
2.Approach and methodology for the project
3.Community Engagement plan
4.Timeline: The proposer’s ability to complete the work in the
designated time-period
5.Proposer’s compensation/cost proposal
Fiscal Impact
The City has budgeted $60,000 for the project.
Recommended Motion
Recommended Motion
“Motion to approve the RFP as presented
by staff.”
STAFF REPORT
DATE: May 5, 2026
REGULAR
TO: Mayor and Councilmembers
FROM: Nicole Miller, City Administrator, Pete Tholen, Public Works Director, and Nate Stanley, City Engineer
AGENDA ITEM: Stormwater Management Utility Code Review
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community
☐ Responsive, transparent, adaptive governance
☐ Managed Growth
☐ Efficient, reliable, innovative services
☒ Balanced Finances now and future
☐ Resilient Infrastructure
BACKGROUND:
As part of the City Council’s strategy for balancing finances for now and into the future, the goal of reviewing fees was
added to the most recent strategic plan, and one such fee is the Stormwater Utility fee. Per City Code, this fee is used for
preparation of a surface water management plan, maintenance of existing ditches, culverts, ponds, and storm sewers,
capital improvement in developed areas, equipment, planning, inventories, and water quality improvements. The City
Engineer has prepared a scope of services, at the request of the City Council, to review the calculation methodology of
the ordinance to investigate if the fees are being charged in an equitable manner.
ISSUE BEFORE COUNCIL:
Does the City Council wish to proceed with the proposed scope for review of the Stormwater Utility fee?
PROPOSAL DETAILS/ANALYSIS:
At the direction of Council from the September 9, 2025 workshop, staff prepared a scope of services and cost estimate
for an independent review of the City’s Stormwater Utility fee calculation methodology, associated land use categories,
and appeal process. This item was formally brought forward to the City Council for review and discussion of the
proposed scope of work at the March 3, 2026 City Council meeting. After discussion, the scope was rejected and council
directed staff to expand the scope to include additional items and place an emphasis on equity. The scope has been
revised per the direction of the City Council and is attached to this Agenda Item.
The proposed scope of services includes review of the process to appeal a Stormwater Utility fee, as this is an item that
has been coming before city staff recently. After the meeting, the City Attorney looked into this matter and determined
that the City Council appeal process that is currently in place is not necessary, and that a staff-level administrative
review would be sufficient to address a property owner’s appeal. The services provided in the scope for this item are
primarily to understand how other communities are handling this issue, as it was noted by the City Attorney that while
this process is not legally mandated, from a best practice perspective the city should have a process.
There were also some specific questions that Council raised such as how to address a situation where Homeowner’s
Associations (HOAs) are required to complete maintenance of the public stormwater system. In these instances, should
a credit or reduction in Stormwater Utility fee be made? Staff completed some preliminary research regarding this
matter, primarily looking into ownership of stormwater infrastructure in neighborhoods with HOAs around the city. The
scope of services proposes to expand the research and determine what appropriate credit would be. Council also asked
the question of whether Stormwater Utility fees for public right-of-way areas can be assigned to private properties
based on their share of the traffic generated on public roadways. Seeing this as more of a legal matter, staff consulted
with the City Attorney. After reviewing the matter, the City Attorney offered an opinion that a stormwater fee based on
traffic generation over public roads is very likely not legally defensible. Given the legal opinion, staff are not conducting
further research related to this matter and tasks related to this are not included in the scope of services.
As part of the review, staff will also work with the City Attorney to ensure our code is compliant with state law.
FISCAL IMPACT:
This item is included in the 2026 Budget and will be paid out of the Stormwater Fund.
OPTIONS:
1.Approve the scope of services and fee to complete review of Stormwater Utility fee as outlined.
2.Do not approve the scope of services and fee to complete review of Stormwater Utility fee as outlined.
3.Modify scope of services for the Stormwater Utility fee review and direct the City Engineer to proceed with
modified scope.
RECOMMENDATION:
“Motion to approve the scope for review of Stormwater Utility Code as provided by Bolton & Menk, Inc.”
ATTACHMENTS:
1.Current City Code regarding Stormwater Management Utility.
2.Scope and fee from Bolton & Menk regarding review of stormwater management fee.
Stormwater Utility Code Review
Stormwater Utility Code Review
City Council Meeting | May 5, 2026
Stormwater Utility Code Review
Contents
Contents
1. Background
2. Proposed Services
3. Appeals Process
4. HOA Credits
5. Fee Assignment Based on Traffic Generation
6. Schedule
7. Recommendation
Stormwater Utility Code Review
Background
Background
•Core Strategy –Balanced Finances Now and Future
•Review City Fees –Stormwater Utility Fee
•Initial Council discussion September 9, 2025
•Scope and fee presented to Council March 3, 2026
•Council rejected scope and provided direction for additional items
Stormwater Utility Code Review
Proposed Services
Proposed Services
1. Review calculation methodology and recommend changes.
2. Review land use categories and recommend additional as necessary.
3. Review appeal process and recommend improvements/changes.
4. Review current ordinance with specific attention to equity.
5. Research and assess possible HOA credits or payment reductions
based on public infrastructure maintenance responsibilities.
6. Work with staff to ensure the Code complies with State law.
Stormwater Utility Code Review
Appeals Process
Appeals Process
•Current process is for appeals to be heard once a year by the City Council.
•State law does not require an appeals process for Stormwater Utility charges
(Mn Stat. 444.075).
•Stormwater Utility fees are considered administrative, service-based charges
rather than determinations that trigger formal appeal rights.
•Best practice perspective is for the city to provide some mechanism to correct
errors.
•Look into a Staff-level administrative process.
Stormwater Utility Code Review
HOA Credits
HOA Credits
•Are there situations in Lake Elmo where HOAs are responsible for maintenance
of public stormwater infrastructure?
•Staff completed high-level look at several neighborhoods around town with
HOAs and found limited information on maintenance, but generally all public
infrastructure was owned by the City of Lake Elmo.
•In some locations open space with ponds was owned by HOA, but easements
covered infrastructure and stormwater treatment areas being maintained by the
City.
•An evaluation process and methodology would need to be developed to address
this issue.
Stormwater Utility Code Review
Fee Assignment Based on Traffic Generation
Fee Assignment Based on Traffic Generation
•Can Stormwater Utility fees for public right-of-way areas be assigned to private
properties based on their share of traffic generated over the roadway?
•City Attorney opinion is that this is very likely not legally defensible under State law.
•Stormwater fees for a property must be tied to its contribution to runoff.
•Fees must be proportionate between properties, traffic-based calculations could
create situations where similarly impervious properties pay much different amounts.
•Alignment with accepted Stormwater Utility methodology is important when
assigning stormwater fees under State law.
•Further review of this matter is not part of the proposed scope of services.
Stormwater Utility Code Review
Schedule
Schedule
•May 5, 2026 –City Council Approves Scope.
•June 16, 2026 –Code Review is Presented to the City Council.
•Fall/Winter 2026 –Complete Ordinance Updates as deemed appropriate.
Recommended
Recommended
Motion
“Motion to approve the scope for review of
Stormwater Utility Code as provided by
Bolton & Menk, Inc.”
Date Type Due date for
packet Order Agenda Section Agenda item
5/12/2026 CC Workshop 5/5/26 Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6/25
Discussion Community Art program
Discussion Purchasing Policy
5/19/2026 CC Meeting 5/12/26 Order Feasibility Report and Authorize Preliminary Design for the 2027 Street and Utility Improvements
PW Operator New Hire
Closed Session Sale of Fire Station and Parks Building (tentative)
6/2/2026 CC Meeting 5/26/26 Consent Agenda State Performance Measures
Phase 2 - Downtown improvements
Consent Agenda Approve Hire of FT Fire Captains
Regular Agenda 9960 57th St - Variance
Regular Agenda High Pointe Medical - Conditional Use Permit
Discussion Summergate Assemblage Concept Plan
6/9/2026 CC Workshop 6/2/26 City Council salary
Discussion Strategic Financial Plan - Initial Review of Models, Assumptions, and Strategic Financial Goals
Lobbyist services-Margaret Vesel
Parks Coordinator position discussion
6/16/2026 CC Meeting 6/9/26
Regular Agenda 2025 Audit Presentation
Regular Agenda Limerick Village Preliminary Plat and PUD
Regular Agenda Inwood Commercial Preliminary Plat
Discusion Pulte Townhomes Concpt Plan
7/7/2026 CC Meeting 6/30/26
Consent Agenda Approve appointment of election judges
Consent Agenda 2nd Quarter Dashboards and Financials
Regular Agenda 2nd Quarter Goals Update
7/14/2026 CC Workshop 7/7/26 Old City Hall
Discussion Draft 2027 - 2036 Capital Improvement Program
Community Engagement Results - City 180 (tentative)
7/21/2026 CC Meeting 7/14/26
Closed Session Discuss sale of 11052 34TH ST N (tentative)
8/5/2026 CC Meeting 7/30/26
8/11/2026 CC Workshop 8/4/26
Future Council Agenda Items
*Please note: This list is subject to change*
Discussion Draft 2027 Budget & Levy
Community Engagement Results - City 180
8/18/2026 CC Meeting 8/11/26
9/1/2026 CC Meeting 8/25/26
9/8/2026 CC Workshop 9/1/26 Obstructions in ROW
9/15/2026 CC Meeting 9/8/26 Regular Agenda 2027 Preliminary Levy
Consent Agenda Appoint Election Judges
10/6/2026 CC Meeting 9/29/26 Consent Agenda 3rd Quarter Dashboards and Financials
Regular Agenda 3rd Quarter Goals Update
10/13/2026 CC Workshop 10/6/26 CIP F-012 Ladder 1 Replacement Approval
10/20/2026 CC Meeting 10/13/26 Regualr Agenda CIP F-012 Ladder 1 Replacement Approval
11/4/2026 CC Meeting Regular Agenda Bonding
11/10/2026 Special Meeting Canvass Election Results
11/10/2026 CC Workshop Employee Policies Updates
Oakland JPA
11/17/2026 CC Meeting
Regular Agenda
12/1/2026 CC Meeting
Regular Agenda
12/8/2026 CC Workshop
12/15/2026 CC Meeting