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Home My WebLink About09-01-26 City Council Meeting PacketCity Council Meeting Tuesday, September 1, 2026 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Presentations Public Comments/Inquiries Approval Of Minutes 07 -21 -26 CITY COUNCIL MEETING MINUTES.PDF Consent Agenda Approve Payments And Disbursements PAYMENTS AND DISBURSEMENTS.PDF Accept Donation To The Fire Department From Tri -Lakes Association STAFF REPORT CONSENT - FD TRI LAKES ASSOCIATION DONATION 9 -1 - 26.DOCX RESOLUTION - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCX Accept Donation To The Fire Department From Equity Lifestyle Properties And Cimarron Park STAFF REPORT CONSENT - FD EQUITY LIFESTYLE PROPERTIES - CIMARRON PARK DONATION 9 -1 -26.PDF RESOLUTION - FD EQUITY LIFESTYLE PROPERTIES CIMARRON PARK DONATION 9 -1 -26.PDF Approve Pay Request #4 And Authorize Additional Budget For The I -94 Lift Station Forcemain Replacement Project COUNCIL MEMO -I -94 LS FM REPLACEMENT PR 4.PDF I -94 LS FM REPLACEMENT PAY ESTIMATE 4.PDF Accept Improvements And Approve Pay Request #3 (Final) For The Reid Park Parking Lot Improvements COUNCIL MEMO -REID PARK PL PR 3 (F).PDF REID PARK PARKING LOT PAY ESTIMATE 3(FINAL).PDF CERTIFICATE_OF_COMPLETION.PDF Accept Improvements And Approve Security Reduction For Lakewood Crossing 3rd (Starbucks) COUNCIL MEMO -LAKEWOOD 3RD -ACCEPT IMP AND APPROVE LOC.PDF SECURITY REDUCTION WKSHT -LAKEWOOD CROSSINGS STARBUCKS.PDF CERT OF COMPLETION LAKEWOOD CROSSING 3RD.PDF Approve Enterprise Rent A Car Security Release COUNCIL MEMO - ENTERPRISE WARRANTY SECURITY RELEASE.PDF Preliminary Plat And Open Space Planned Unit Development Extension - Granvia Preserve COUNCIL MEMO - GRANVIA PRESERVE PRELIMINARY PLAT AND OP PUD EXTENSION.PDF RESOLUTION 2026 -059 - GRANVIA PRESERVE PRELIM PLAT AND OP PUD EXTENSION.PDF Approve Resolution For Met Council Planning Assistance Grant Funds Application CCMEMO~1.PDF RESOLUTION 2026 -062 MET COUNCIL COMP PLAN GRANT.PDF ATTACH~1.PDF Approve Snow Groomer Purchase SNOW GROOMER.PDF SNOW GROOMER ESTIMATE.PDF Regular Agenda 76 Acre Central Park RFP Recommendation Community Development Director Jason Stopa presenting CC MEMO - 76 ACRE CONSULTANT PDF.PDF PRESENTATION - 76 ACRE PARK RFP.PDF 180 Acres Broker RFP Recommendation Community Development Director Jason Stopa Presenting CC MEMO -180 ACRE BROKER RFP.PDF PRESENTATION 180 ACRE BROKER RFP.PDF Ridge Park Playground Replacement Assistant Public Works Director Adam Swanepoel presenting RIDGE PARK PLAYGROUND COUNCIL.PDF RIDGE PARK ATTACHMENTS.PDF Community Development And Public Works Changes And Job Description Updates Administrative Services Director Jennifer Doyle and Community Development Director Jason Stopa presenting PRESENTATION JOBS DESCRIPTIONS.PDF STAFF REPORT -JOB DESCRIPTION CHANGES COM DEV.PDF PLANNER - REDLINED.PDF CD SENIOR PROGRAM MANAGER - REDLINED.PDF STAFF REPORT -JOB DESCRIPTION CHANGE PWAD.PDF ASSISTANT PUBLIC WORKS DIRECTOR - REDLINED.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. D. E. Documents: F. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: G. 1. Documents: 2. Documents: 3. Documents: 4. Documents: H. I. J. Documents: K. City Council MeetingTuesday, September 1, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesApproval Of Minutes07-21 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsPAYMENTS AND DISBURSEMENTS.PDFAccept Donation To The Fire Department From Tri -Lakes Association STAFF REPORT CONSENT - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCXRESOLUTION - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCXAccept Donation To The Fire Department From Equity Lifestyle Properties And Cimarron Park STAFF REPORT CONSENT - FD EQUITY LIFESTYLE PROPERTIES - CIMARRON PARK DONATION 9 -1 -26.PDF RESOLUTION - FD EQUITY LIFESTYLE PROPERTIES CIMARRON PARK DONATION 9 -1 -26.PDF Approve Pay Request #4 And Authorize Additional Budget For The I -94 Lift Station Forcemain Replacement Project COUNCIL MEMO -I -94 LS FM REPLACEMENT PR 4.PDF I -94 LS FM REPLACEMENT PAY ESTIMATE 4.PDF Accept Improvements And Approve Pay Request #3 (Final) For The Reid Park Parking Lot Improvements COUNCIL MEMO -REID PARK PL PR 3 (F).PDF REID PARK PARKING LOT PAY ESTIMATE 3(FINAL).PDF CERTIFICATE_OF_COMPLETION.PDF Accept Improvements And Approve Security Reduction For Lakewood Crossing 3rd (Starbucks) COUNCIL MEMO -LAKEWOOD 3RD -ACCEPT IMP AND APPROVE LOC.PDF SECURITY REDUCTION WKSHT -LAKEWOOD CROSSINGS STARBUCKS.PDF CERT OF COMPLETION LAKEWOOD CROSSING 3RD.PDF Approve Enterprise Rent A Car Security Release COUNCIL MEMO - ENTERPRISE WARRANTY SECURITY RELEASE.PDF Preliminary Plat And Open Space Planned Unit Development Extension - Granvia Preserve COUNCIL MEMO - GRANVIA PRESERVE PRELIMINARY PLAT AND OP PUD EXTENSION.PDF RESOLUTION 2026 -059 - GRANVIA PRESERVE PRELIM PLAT AND OP PUD EXTENSION.PDF Approve Resolution For Met Council Planning Assistance Grant Funds Application CCMEMO~1.PDF RESOLUTION 2026 -062 MET COUNCIL COMP PLAN GRANT.PDF ATTACH~1.PDF Approve Snow Groomer Purchase SNOW GROOMER.PDF SNOW GROOMER ESTIMATE.PDF Regular Agenda 76 Acre Central Park RFP Recommendation Community Development Director Jason Stopa presenting CC MEMO - 76 ACRE CONSULTANT PDF.PDF PRESENTATION - 76 ACRE PARK RFP.PDF 180 Acres Broker RFP Recommendation Community Development Director Jason Stopa Presenting CC MEMO -180 ACRE BROKER RFP.PDF PRESENTATION 180 ACRE BROKER RFP.PDF Ridge Park Playground Replacement Assistant Public Works Director Adam Swanepoel presenting RIDGE PARK PLAYGROUND COUNCIL.PDF RIDGE PARK ATTACHMENTS.PDF Community Development And Public Works Changes And Job Description Updates Administrative Services Director Jennifer Doyle and Community Development Director Jason Stopa presenting PRESENTATION JOBS DESCRIPTIONS.PDF STAFF REPORT -JOB DESCRIPTION CHANGES COM DEV.PDF PLANNER - REDLINED.PDF CD SENIOR PROGRAM MANAGER - REDLINED.PDF STAFF REPORT -JOB DESCRIPTION CHANGE PWAD.PDF ASSISTANT PUBLIC WORKS DIRECTOR - REDLINED.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.Documents:F.1.Documents:2.Documents:3.Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: 9. Documents: 10. Documents: G. 1. Documents: 2. Documents: 3. Documents: 4. Documents: H. I. J. Documents: K. City Council MeetingTuesday, September 1, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesApproval Of Minutes07-21 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsPAYMENTS AND DISBURSEMENTS.PDFAccept Donation To The Fire Department From Tri -Lakes Association STAFF REPORT CONSENT - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCXRESOLUTION - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCXAccept Donation To The Fire Department From Equity Lifestyle Properties And Cimarron Park STAFF REPORT CONSENT - FD EQUITY LIFESTYLE PROPERTIES -CIMARRON PARK DONATION 9 -1 -26.PDFRESOLUTION - FD EQUITY LIFESTYLE PROPERTIES CIMARRON PARK DONATION 9 -1 -26.PDFApprove Pay Request #4 And Authorize Additional Budget For The I -94 Lift Station Forcemain Replacement ProjectCOUNCIL MEMO -I -94 LS FM REPLACEMENT PR 4.PDFI-94 LS FM REPLACEMENT PAY ESTIMATE 4.PDFAccept Improvements And Approve Pay Request #3 (Final) For The Reid Park Parking Lot ImprovementsCOUNCIL MEMO -REID PARK PL PR 3 (F).PDFREID PARK PARKING LOT PAY ESTIMATE 3(FINAL).PDFCERTIFICATE_OF_COMPLETION.PDFAccept Improvements And Approve Security Reduction For Lakewood Crossing 3rd (Starbucks)COUNCIL MEMO -LAKEWOOD 3RD -ACCEPT IMP AND APPROVE LOC.PDFSECURITY REDUCTION WKSHT -LAKEWOOD CROSSINGS STARBUCKS.PDFCERT OF COMPLETION LAKEWOOD CROSSING 3RD.PDFApprove Enterprise Rent A Car Security ReleaseCOUNCIL MEMO - ENTERPRISE WARRANTY SECURITY RELEASE.PDFPreliminary Plat And Open Space Planned Unit Development Extension - Granvia Preserve COUNCIL MEMO - GRANVIA PRESERVE PRELIMINARY PLAT AND OP PUD EXTENSION.PDFRESOLUTION 2026 -059 - GRANVIA PRESERVE PRELIM PLAT AND OP PUD EXTENSION.PDFApprove Resolution For Met Council Planning Assistance Grant Funds Application CCMEMO~1.PDFRESOLUTION 2026 -062 MET COUNCIL COMP PLAN GRANT.PDFATTACH~1.PDFApprove Snow Groomer Purchase SNOW GROOMER.PDF SNOW GROOMER ESTIMATE.PDF Regular Agenda 76 Acre Central Park RFP Recommendation Community Development Director Jason Stopa presenting CC MEMO - 76 ACRE CONSULTANT PDF.PDF PRESENTATION - 76 ACRE PARK RFP.PDF 180 Acres Broker RFP Recommendation Community Development Director Jason Stopa Presenting CC MEMO -180 ACRE BROKER RFP.PDF PRESENTATION 180 ACRE BROKER RFP.PDF Ridge Park Playground Replacement Assistant Public Works Director Adam Swanepoel presenting RIDGE PARK PLAYGROUND COUNCIL.PDF RIDGE PARK ATTACHMENTS.PDF Community Development And Public Works Changes And Job Description Updates Administrative Services Director Jennifer Doyle and Community Development Director Jason Stopa presenting PRESENTATION JOBS DESCRIPTIONS.PDF STAFF REPORT -JOB DESCRIPTION CHANGES COM DEV.PDF PLANNER - REDLINED.PDF CD SENIOR PROGRAM MANAGER - REDLINED.PDF STAFF REPORT -JOB DESCRIPTION CHANGE PWAD.PDF ASSISTANT PUBLIC WORKS DIRECTOR - REDLINED.PDF Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.Documents:F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10. Documents: G. 1. Documents: 2. Documents: 3. Documents: 4. Documents: H. I. J. Documents: K. City Council MeetingTuesday, September 1, 2026 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPresentationsPublic Comments/InquiriesApproval Of Minutes07-21 -26 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsPAYMENTS AND DISBURSEMENTS.PDFAccept Donation To The Fire Department From Tri -Lakes Association STAFF REPORT CONSENT - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCXRESOLUTION - FD TRI LAKES ASSOCIATION DONATION 9 -1 -26.DOCXAccept Donation To The Fire Department From Equity Lifestyle Properties And Cimarron Park STAFF REPORT CONSENT - FD EQUITY LIFESTYLE PROPERTIES -CIMARRON PARK DONATION 9 -1 -26.PDFRESOLUTION - FD EQUITY LIFESTYLE PROPERTIES CIMARRON PARK DONATION 9 -1 -26.PDFApprove Pay Request #4 And Authorize Additional Budget For The I -94 Lift Station Forcemain Replacement ProjectCOUNCIL MEMO -I -94 LS FM REPLACEMENT PR 4.PDFI-94 LS FM REPLACEMENT PAY ESTIMATE 4.PDFAccept Improvements And Approve Pay Request #3 (Final) For The Reid Park Parking Lot ImprovementsCOUNCIL MEMO -REID PARK PL PR 3 (F).PDFREID PARK PARKING LOT PAY ESTIMATE 3(FINAL).PDFCERTIFICATE_OF_COMPLETION.PDFAccept Improvements And Approve Security Reduction For Lakewood Crossing 3rd (Starbucks)COUNCIL MEMO -LAKEWOOD 3RD -ACCEPT IMP AND APPROVE LOC.PDFSECURITY REDUCTION WKSHT -LAKEWOOD CROSSINGS STARBUCKS.PDFCERT OF COMPLETION LAKEWOOD CROSSING 3RD.PDFApprove Enterprise Rent A Car Security ReleaseCOUNCIL MEMO - ENTERPRISE WARRANTY SECURITY RELEASE.PDFPreliminary Plat And Open Space Planned Unit Development Extension - Granvia Preserve COUNCIL MEMO - GRANVIA PRESERVE PRELIMINARY PLAT AND OP PUD EXTENSION.PDFRESOLUTION 2026 -059 - GRANVIA PRESERVE PRELIM PLAT AND OP PUD EXTENSION.PDFApprove Resolution For Met Council Planning Assistance Grant Funds Application CCMEMO~1.PDFRESOLUTION 2026 -062 MET COUNCIL COMP PLAN GRANT.PDFATTACH~1.PDFApprove Snow Groomer PurchaseSNOW GROOMER.PDFSNOW GROOMER ESTIMATE.PDFRegular Agenda76 Acre Central Park RFP RecommendationCommunity Development Director Jason Stopa presentingCC MEMO - 76 ACRE CONSULTANT PDF.PDFPRESENTATION - 76 ACRE PARK RFP.PDF180 Acres Broker RFP RecommendationCommunity Development Director Jason Stopa PresentingCC MEMO -180 ACRE BROKER RFP.PDFPRESENTATION 180 ACRE BROKER RFP.PDFRidge Park Playground ReplacementAssistant Public Works Director Adam Swanepoel presentingRIDGE PARK PLAYGROUND COUNCIL.PDFRIDGE PARK ATTACHMENTS.PDFCommunity Development And Public Works Changes And Job Description UpdatesAdministrative Services Director Jennifer Doyle and Community Development Director Jason Stopa presentingPRESENTATION JOBS DESCRIPTIONS.PDFSTAFF REPORT -JOB DESCRIPTION CHANGES COM DEV.PDFPLANNER - REDLINED.PDFCD SENIOR PROGRAM MANAGER - REDLINED.PDFSTAFF REPORT -JOB DESCRIPTION CHANGE PWAD.PDFASSISTANT PUBLIC WORKS DIRECTOR - REDLINED.PDFCouncil ReportsStaff ReportsFuture Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn In accordance with the requirements of Minn. Stat. Section 13D.02, members may participate remotely via interactive technology. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.E.Documents:F.1.Documents:2.Documents:3.Documents:4.Documents:5.Documents:6.Documents:7.Documents:8.Documents:9.Documents:10.Documents:G.1.Documents:2.Documents:3.Documents:4.Documents:H.I.J. Documents: K. Page 1 | 4 CITY OF LAKE ELMO CITY COUNCIL MINUTES July 21, 202 6 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers Nick Dragisich, Matt Hirn, Jeff Holtz, and Nick Kragness. Staff present: Administrator Miller, City Attorney Sonsalla, Administrative Services Director Doyle, City Engineer Stanley, Public Works Director Tholen, Finance Director Hadler and Community Development Director Stopa. APPROVAL OF AGENDA Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 – 0. PRESENTATIONS Michael Huntley, Youth Service Bureau, provided an overview of services provided by the organization and requested the city’s support for 2027. Public Comments / Inquiries None ACCEPT MINUTES Councilmember Hirn, seconded by Councilmember Hirn, moved TO ACCEPT THE MINUTES OF THE JULY 7, 2026 SPECIAL CITY COUNCIL MEETING AS PRESENTED. Motion passed 5 – 0. CONSENT AGENDA 1. Approve Payment of Disbursements 2. Approve 2027 Service Contract with Youth Service Bureau 3. Approve Inwood Neighborhood Special Event Permit Page 2 | 4 4. Approve Temporary Liquor License for Lake Elmo Rotary 5. 2nd Quarter Budget Report and Dashboard 6. Approve Security Reduction for Northstar 2nd Addition 7. Accept Watermain Improvements and Approve Security Reduction for the Primrose School 8. Authorize Geotechnical Services for the Section 16 Phase 2 Sanitary Sewer Extension 9. Approve Pay Request #1 for the CSAH 14 Watermain Improvements 10. Approve Pay Request #2 for the 2026 Street Improvements Project 11. Approve Task Order for Bolton & Menk, Inc. (BMI) for Preliminary Design Phase Services – South Water Treatment Plant 12. Approve 2026 ICMA Conference Airfare 13. Approve Delegation of Authority Councilmember Dragisich, seconded by Councilmember Hirn, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. REGULAR AGENDA ITEM 1: Approve to Continue Government Relations Relationship with Larkin & Hoffman Brandon Strickland, Larkin Hoffman Public Affairs, presented an overview of future services to be provided to the city for lobbying during the 2026-2027 legislative session. Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE RECEIVED PROPOSAL AND SCOPE OF SERVICES FROM LARKIN & HOFFMAN. Motion passed 5 – 0. ITEM 2: Preliminary Plat and Planned Unit Development – Limerick Village Consulting Planner Nathan Fuerst presented a request for a preliminary plat and planned unit development of 647 dwelling units on approximately 80 acres of land, noting updates that have been made since the last Council review of the concept plan in December 2024. Warren Tracy spoke on behalf of the developer, discussing phased construction of 5th Street and realignment of Hudson Boulevard, storm water and trail construction. Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT ORDINANCE 2026- 10 REZONING THE PROPERTY AND CREATING PUD STANDARDS FOR LIMERICK VILLAGE AS REQUESTED BY MAPLEWOOD DEVELOPMENT ON THE SUBJECT PROPERTY. Motion passed 5 – 0. Page 3 | 4 Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT RESOLUTION 2026-053 APPROVING THE PRELIMINARY PLAT AND PUD FOR LIMERICK VILLAGE AS REQUESTED BY MAPLEWOOD DEVELOPMENT ON THE SUBJECT PROPERTY BASED ON THE FINDINGS OF FACT AND CONDITIONS THEREIN WITH THE EXCEPTION OF THE PORTION OF THE TRAIL ALONG 5TH STREET WHERE THE DRAINAGE SWALE WILL BE CONSTRUCTED AND THAT AN APPROPRIATE ESCROW BE ESTABLISHED AS DETERMINED BY CITY STAFF. Motion passed 5 – 0. Councilmember Holtz, seconded by Councilmember Dragisich, TO ADOPT RESOLUTION 2026- 054 APPROVING THE SUMMARY PUBLICATION OF ORDINANCE 2026-10. Motion passed 5 – 0. ITEM 3: Raftelis Organizational Assessment Implementation Update Public Works Director Tholen provided an overview of implementation of the recommendations in the operational assessment prepared by Raftelis. ITEM 4: Public Works Lead Job Descriptions Public Works Director Tholen reviewed current staffing in the Public Works Department, noting staff recommendation to add an additional Public Works Lead position. Councilmember Dragisich, seconded by Councilmember Hirn, moved TO APPROVE AND POST THE PUBLIC WORKS STREETS/PARKS LEAD AND PUBLIC WORKS UTILITY LEAD JOB DESCRIPTIONS Motion passed 5 – 0. ITEM 5: Social Hosts Ordinance Sgt. Ty Jacobson reviewed the proposed ordinance that would prohibit private residents or social hosts from knowingly providing or allowing alcohol consumption by underage individuals. Discussion was held for further clarification. Councilmember Hirn, seconded by Councilmember Dragisich, moved TO APPROVE ORDINANCE 2026-09. Motion passed 5 – 0. ITEM 6: Authorize Feasibility Report and Geotechnical Services for the 2027 Collector Road Improvements Page 4 | 4 City Engineer Stanley presented the location of the proposed improvements, existing street conditions, scope of improvements and project costs. Councilmember Holtz, seconded by Councilmember Dragisich, moved TO APPROVE RESOLUTION NO. 2026-051, ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2027 COLLECTOR ROAD IMPROVEMENTS. Motion passed 5 – 0. Councilmember Holtz, seconded by Councilmember Hirn, moved TO AUTHORIZE THE CITY ADMINISTRATOR THE AUTHORITY TO SIGN A GEOTECHNICAL SERVICES AGREEMENT IN AN AMOUNT NOT TO-EXCEED $20,000. Motion passed 5 – 0. ITEM 7: 2nd Quarter 2026 Goals Update City Administrator Miller provided updates on the city’s 2026 goals. COUNCIL REPORTS Mayor Cadenhead: Provided an update on the street dance at the city celebration in September. Councilmember Hirn: Provided an update on the inflatables at the city celebration in September. STAFF REPORTS AND ANNOUNCEMENTS Public Works Director Tholen: Reported on irrigation violations and water usage. Meeting adjourned at 9:58 p.m. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________ Julie Johnson, City Clerk STAFF REPORT DATE: 09/01/2026 CONSENT TO: Mayor and Councilmembers FROM: Clarissa Hadler, Finance Director, Mike Kuehn, Finance AGENDA ITEM: Payments & Disbursements CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance ☐Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: The City of Lake Elmo maintains a fiduciary responsibility to conduct normal business operations. Below is a summary of current claims scheduled for disbursement and payment in full compliance with applicable state statutes and City policies and procedures. The City Council approved revisions to the Purchasing Policy at the July 7, 2026 meeting. During that discussion, staff outlined how they would be revising the A/P practice to more fully incorporate the policy that delegates certain purchases and disbursements to the City Administrator. The reports and motions herein reflect those changes. ISSUE BEFORE COUNCIL: Should the Council approve the attached Accounts Payable lists? FISCAL IMPACT: Disbursements Description Amount Payroll 08/20/2026 $ 193,663.45 Accounts Payable – 9/2 City Council Approval List $ 419,050.16 Accounts Payable – 9/2 City Administrator Approval List $ 181,596.98 TOTAL $ 794,310.59 RECOMMENDATION: (if pulled from Consent) “Motion to approve the City Council Approval List and accept all disbursements approved by the City Administrator in the attached lists totaling $ 794,310.59” ATTACHMENTS: 1. Accounts Payable – 9/2 City Council Approval List 2. Accounts Payable – 9/2 City Administrator Approval List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: A-1 Excavating LLC Fund: 602 SEWER Department: 8136 I-94 LIFT STATION FORCEMAIN IMP 602-8136-43150-8136 I-94 LIFT STATION FORCEMAI A-1 Excavating LLC I-94 LIFT STATION FORCEMAIN REP 25X.1 86,066.69 None Total Department 8136 I-94 LIFT STATION FORCEMAIN IMP 86,066.69 Total Fund 602 SEWER 86,066.69 Fund: 603 STORMWATER Department: 8136 I-94 LIFT STATION FORCEMAIN IMP 603-8136-43150-8136 I-94 LIFT STATION FORCEMAI A-1 Excavating LLC I-94 LIFT STATION FORCEMAIN REP 25X.1 27,178.95 None Total Department 8136 I-94 LIFT STATION FORCEMAIN IMP 27,178.95 Total Fund 603 STORMWATER 27,178.95 Total Vendor A-1 Excavating LLC:113,245.64 Vendor: Gopher State Sealcoat Inc Fund: 408 STREET MAINTENANCE Department: 3100 Public Works 408-3100-44033 2026 CRACK SEAL PROJECT FI Gopher State Sealcoat Inc 2026 CRACK SEAL PROJECT FINAL 102,343.50 None Total Department 3100 Public Works 102,343.50 Total Fund 408 STREET MAINTENANCE 102,343.50 Total Vendor Gopher State Sealcoat Inc:102,343.50 Vendor: MCCULLOUGH AND SONS WELL DRILLING Fund: 601 WATER Department: 8123 STILLWATER BLVD CSAH14 601-8123-43150-8123 STILLWATER BLVD-CSAH 14 TR MCCULLOUGH AND SONS WELL D STILLWATER BLVD-CSAH 14 TRUNK WATERMA 18,550.50 None Total Department 8123 STILLWATER BLVD CSAH14 18,550.50 Total Fund 601 WATER 18,550.50 Total Vendor MCCULLOUGH AND SONS WELL DRILLING:18,550.50 Vendor: Midway Ford Fund: 612 SEWER - CAPITAL Department: 9450 SEWER 612-9450-45500 2026 FORD F250 - VIN 1FDBF Midway Ford 2026 FORD F250 - VIN 1FDBF2BA6TEF5130 46,506.67 None Total Department 9450 SEWER 46,506.67 Total Fund 612 SEWER - CAPITAL 46,506.67 Total Vendor Midway Ford:46,506.67 Vendor: Miller Excavating Inc Fund: 404 PARK DEDICATION Department: 0000 General 404-0000-43150 REID PARKING LOT IMP 25X.1 Miller Excavating Inc REID PARKING LOT IMP 25X.138288 REQ 3 14,012.28 None Total Department 0000 General 14,012.28 Total Fund 404 PARK DEDICATION 14,012.28 Total Vendor Miller Excavating Inc:14,012.28 Vendor: Union Pacific Railroad Company Fund: 430 RAILROAD IMPROVEMENTS 08/27/2026 12:57 PM Page:1/3 Council List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Union Pacific Railroad Company Fund: 430 RAILROAD IMPROVEMENTS Department: 8091 RR Crossing Improvements 430-8091-45805-8091 UPRR - VILLAGE PKWY CROSSI Union Pacific Railroad Com UPRR - VILLAGE PKWY CROSSING IMPRVMTS 124,391.57 None Total Department 8091 RR Crossing Improvements 124,391.57 Total Fund 430 RAILROAD IMPROVEMENTS 124,391.57 Total Vendor Union Pacific Railroad Company:124,391.57 08/27/2026 12:57 PM Page:2/3 Council List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number --- TOTALS BY FUND --- 404 PARK DEDICATION 14,012.28 408 STREET MAINTENANCE 102,343.50 430 RAILROAD IMPROVEMENTS 124,391.57 601 WATER 18,550.50 602 SEWER 86,066.69 603 STORMWATER 27,178.95 612 SEWER - CAPITAL 46,506.67 Total For All Funds:419,050.16 08/27/2026 12:57 PM Page:3/3 Council List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Alex Air Apparatus 2 LLC Fund: 407 FIRE EQUIPMENT & PROJECT Department: 2220 Fire 407-2220-42400 SPLIT RESCUE BASKET - UTV Alex Air Apparatus 2 LLC SPLIT RESCUE BASKET - UTV 1 1,740.00 None Total Department 2220 Fire 1,740.00 Total Fund 407 FIRE EQUIPMENT & PROJECT 1,740.00 Total Vendor Alex Air Apparatus 2 LLC:1,740.00 Vendor: American Engineering Testing Inc Fund: 601 WATER Department: 8140 CSAH 14 (17-LAYTON) WATERMAIN IMPROVE 601-8140-43030-8140 CSAH 14 WATERMAIN IMP 25X.American Engineering Testi CSAH 14 WATERMAIN IMP 25X.140463.000 3,792.00 None Total Department 8140 CSAH 14 (17-LAYTON) WATERMAIN IMPROVE 3,792.00 Total Fund 601 WATER 3,792.00 Total Vendor American Engineering Testing Inc:3,792.00 Vendor: Angela Dreis Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Angela Dreis EJ-08.11.26-PRIMARY 140.00 None Total Department 1410 Elections 140.00 Total Fund 101 GENERAL FUND 140.00 Total Vendor Angela Dreis:140.00 Vendor: Annette Kasperson Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Annette Kasperson EJ-08.11.26-PRIMARY 147.00 None Total Department 1410 Elections 147.00 Total Fund 101 GENERAL FUND 147.00 Total Vendor Annette Kasperson:147.00 Vendor: Aspen Mills Fund: 101 GENERAL FUND Department: 2220 Fire 101-2220-44170 UNIFORM POLOS - AL Aspen Mills UNIFORM POLOS - AL 146.90 None 101-2220-44170 UNIFORM POLOS - BB Aspen Mills UNIFORM POLOS - BB 73.45 None 101-2220-44170 UNIFORM NAME TAGS - NW Aspen Mills UNIFORM NAME TAGS - NW 34.85 None 101-2220-44170 UNIFORM NAME TAGS - JH Aspen Mills UNIFORM NAME TAGS - JH 34.85 None Total Department 2220 Fire 290.05 Total Fund 101 GENERAL FUND 290.05 Total Vendor Aspen Mills:290.05 Vendor: BARBARA DUERR Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY BARBARA DUERR EJ-08.11.26-PRIMARY 140.00 None Total Department 1410 Elections 140.00 08/27/2026 01:01 PM Page:1/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: BARBARA DUERR Fund: 101 GENERAL FUND Total Fund 101 GENERAL FUND 140.00 Total Vendor BARBARA DUERR:140.00 Vendor: Bruce Peterson Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Bruce Peterson EJ-08.11.26-PRIMARY 154.00 None Total Department 1410 Elections 154.00 Total Fund 101 GENERAL FUND 154.00 Total Vendor Bruce Peterson:154.00 Vendor: Century Power Equipment Fund: 101 GENERAL FUND Department: 5200 Parks & Recreation 101-5200-42210 MISC SUPPLIES Century Power Equipment MISC SUPPLIES 26.99 None Total Department 5200 Parks & Recreation 26.99 Total Fund 101 GENERAL FUND 26.99 Total Vendor Century Power Equipment:26.99 Vendor: Cintas Corp Fund: 101 GENERAL FUND Department: 3100 Public Works 101-3100-42150 RUGS/SOAP/RAGS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 139.98 None 101-3100-42150 RUGS/SOAP/RAGS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 168.65 None 101-3100-44170 PW - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 104.65 None 101-3100-44170 PW - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 104.65 None Total Department 3100 Public Works 517.93 Department: 5200 Parks & Recreation 101-5200-44170 PARK & REC - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 24.15 None 101-5200-44170 PARK & REC - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 24.15 None Total Department 5200 Parks & Recreation 48.30 Total Fund 101 GENERAL FUND 566.23 Fund: 601 WATER Department: 9400 WATER 601-9400-44170 WATER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 19.32 None 601-9400-44170 WATER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 19.32 None Total Department 9400 WATER 38.64 Total Fund 601 WATER 38.64 Fund: 602 SEWER Department: 9450 SEWER 602-9450-44170 SEWER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 8.05 None 602-9450-44170 SEWER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 8.05 None Total Department 9450 SEWER 16.10 Total Fund 602 SEWER 16.10 08/27/2026 01:01 PM Page:2/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Cintas Corp Fund: 603 STORMWATER Department: 9500 SURFACE WATER 603-9500-44170 SURFACE WATER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 4.83 None 603-9500-44170 SURFACE WATER - UNIFORMS Cintas Corp CLEANING, MAINT & SUPPLIES - PW 4.83 None Total Department 9500 SURFACE WATER 9.66 Total Fund 603 STORMWATER 9.66 Fund: 703 CITY CENTER OPERATIONS (ISF) Department: 0000 General 703-0000-42110 JANITORIAL SUPPLIES Cintas Corp RUGS / JANITORIAL SUPPLIES 269.16 None 703-0000-42111 RUGS Cintas Corp RUGS / JANITORIAL SUPPLIES 159.70 None Total Department 0000 General 428.86 Total Fund 703 CITY CENTER OPERATIONS (ISF)428.86 Total Vendor Cintas Corp:1,059.49 Vendor: City of Bloomington - Civic Plaza Fund: 601 WATER Department: 9400 WATER 601-9400-43150 LAB BACT TESTING City of Bloomington - Civi WATER SAMPLE TESTING 140.00 None Total Department 9400 WATER 140.00 Total Fund 601 WATER 140.00 Total Vendor City of Bloomington - Civic Plaza:140.00 Vendor: CivicPlus LLC Fund: 101 GENERAL FUND Department: 1320 Administration 101-1320-43510 SELF PUBLISHING MUNICODE-O CivicPlus LLC SELF PUBLISHING MUNICODE-OCT 2026-SEP 1,967.96 None Total Department 1320 Administration 1,967.96 Total Fund 101 GENERAL FUND 1,967.96 Total Vendor CivicPlus LLC:1,967.96 Vendor: Cornerstone Chevrolet Stillwater Fund: 101 GENERAL FUND Department: 2220 Fire 101-2220-44040 U1 - OIL CHANGE TIRE ROTAT Cornerstone Chevrolet Stil U1 - OIL CHANGE TIRE ROTATION 126.28 None Total Department 2220 Fire 126.28 Total Fund 101 GENERAL FUND 126.28 Total Vendor Cornerstone Chevrolet Stillwater:126.28 Vendor: Creative Homes Inc Fund: 803 ESCROW FUND Department: 0000 General 803-0000-22900 ESCROW RELEASE - 5685 KELV Creative Homes Inc ESCROW RELEASE - 5685 KELVIN AVE N - 10,000.00 None Total Department 0000 General 10,000.00 Total Fund 803 ESCROW FUND 10,000.00 Total Vendor Creative Homes Inc:10,000.00 08/27/2026 01:01 PM Page:3/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: ECM Publishers Inc Fund: 999 GASB 34 CONVERSION Department: 9999 DUMMY 999-9999-99999 ORDINANCE # 2026-11 ECM Publishers Inc ORDINANCE # 2026-11 34.00 None Total Department 9999 DUMMY 34.00 Total Fund 999 GASB 34 CONVERSION 34.00 Total Vendor ECM Publishers Inc:34.00 Vendor: ELLA WIDIN Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY ELLA WIDIN EJ-08.11.26-PRIMARY 252.00 None Total Department 1410 Elections 252.00 Total Fund 101 GENERAL FUND 252.00 Total Vendor ELLA WIDIN:252.00 Vendor: Elmer Kasperson Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Elmer Kasperson EJ-08.11.26-PRIMARY 140.00 None Total Department 1410 Elections 140.00 Total Fund 101 GENERAL FUND 140.00 Total Vendor Elmer Kasperson:140.00 Vendor: Emergency Apparatus Maint Inc Fund: 101 GENERAL FUND Department: 2220 Fire 101-2220-44040 E11 - PUMP TEST REPAIRS Emergency Apparatus Maint E11 - PUMP TEST REPAIRS 4,198.11 None 101-2220-44040 R1 - PUMP TEST REPAIRS Emergency Apparatus Maint R1 - PUMP TEST REPAIRS 4,140.22 None 101-2220-44040 T1 - DRAIN VALVE CABLE REP Emergency Apparatus Maint T1 - DRAIN VALVE CABLE REPLACEMENT 700.02 None 101-2220-44040 B1 - VALVE REPAIR Emergency Apparatus Maint B1 - VALVE REPAIR 822.48 None Total Department 2220 Fire 9,860.83 Total Fund 101 GENERAL FUND 9,860.83 Total Vendor Emergency Apparatus Maint Inc:9,860.83 Vendor: GreatAmerica Financial Services Fund: 101 GENERAL FUND Department: 1320 Administration 101-1320-44040 Monthly Copier-Adm-020-184 GreatAmerica Financial Ser MONTHLY COPIER INVOICE - 020-1863070-272.86 None Total Department 1320 Administration 272.86 Department: 1520 Finance 101-1520-44040 MONTHLY COPIER-FINA-020-18 GreatAmerica Financial Ser MONTHLY COPIER INVOICE - 020-1863070-272.85 None Total Department 1520 Finance 272.85 Department: 1910 Planning & Zoning 101-1910-44040 MONTHLY COPIER-PLNG-020-18 GreatAmerica Financial Ser MONTHLY COPIER INVOICE - 020-1863070-285.06 None Total Department 1910 Planning & Zoning 285.06 Department: 2400 Building Inspection 08/27/2026 01:01 PM Page:4/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: GreatAmerica Financial Services Fund: 101 GENERAL FUND Department: 2400 Building Inspection 101-2400-44040 MONTHLY COPIER-BLDG-020-18 GreatAmerica Financial Ser MONTHLY COPIER INVOICE - 020-1863070-285.03 None Total Department 2400 Building Inspection 285.03 Total Fund 101 GENERAL FUND 1,115.80 Total Vendor GreatAmerica Financial Services:1,115.80 Vendor: Hawkins Inc Fund: 601 WATER Department: 9400 WATER 601-9400-42160 WELL CHEMICALS Hawkins Inc WELL CHEMICALS 60.00 None 601-9400-42160 WELL CHEMICALS Hawkins Inc WELL CHEMICALS 10.00 None Total Department 9400 WATER 70.00 Total Fund 601 WATER 70.00 Total Vendor Hawkins Inc:70.00 Vendor: Hoisington Koegler Group Inc Fund: 101 GENERAL FUND Department: 1910 Planning & Zoning 101-1910-43150 GENERAL Hoisington Koegler Group I 638.75 None Total Department 1910 Planning & Zoning 638.75 Total Fund 101 GENERAL FUND 638.75 Fund: 209 TREE FUND Department: 3250 Tree Program 209-3250-43150 BLVD TREES Hoisington Koegler Group I 38.75 None Total Department 3250 Tree Program 38.75 Total Fund 209 TREE FUND 38.75 Fund: 803 ESCROW FUND Department: 9008 E008 - AT HOME APTS 803-9008-43150 AT HOME Hoisington Koegler Group I 30.00 None Total Department 9008 E008 - AT HOME APTS 30.00 Department: 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO 803-9011-43150 BV Hoisington Koegler Group I 884.75 None 803-9011-43150 BANK Hoisington Koegler Group I 1,282.38 None Total Department 9011 E011 - BRIDGEWATER VILLAGE (FKA NORTHSHO 2,167.13 Department: 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22 803-9016-43150 RACHEL Hoisington Koegler Group I 232.50 None Total Department 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22 232.50 Department: 9017 E017 - ENTERPRISE 803-9017-43150 ENTERPRISE Hoisington Koegler Group I 260.00 None Total Department 9017 E017 - ENTERPRISE 260.00 Department: 9022 E022 - KOKORO VOLLEYBALL 803-9022-43150 KOKORO Hoisington Koegler Group I 28.75 None Total Department 9022 E022 - KOKORO VOLLEYBALL 28.75 08/27/2026 01:01 PM Page:5/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Hoisington Koegler Group Inc Fund: 803 ESCROW FUND Department: 9026 E026 - LAKEWOOD CROSSING - STARBUCKS 803-9026-43150 STARBUCKS Hoisington Koegler Group I 256.15 None Total Department 9026 E026 - LAKEWOOD CROSSING - STARBUCKS 256.15 Department: 9027 E027 - LAUNCH CROSSROADS 803-9027-43150 LAUNCH Hoisington Koegler Group I 995.53 None Total Department 9027 E027 - LAUNCH CROSSROADS 995.53 Department: 9028 E028 - LEGACY AT NORTHSTAR 2ND 803-9028-43150 LG2 Hoisington Koegler Group I 1,473.84 None Total Department 9028 E028 - LEGACY AT NORTHSTAR 2ND 1,473.84 Department: 9029 E029 - LEGACY AT NORTHSTAR 3RD 803-9029-43150 LG3 Hoisington Koegler Group I 1,098.84 None Total Department 9029 E029 - LEGACY AT NORTHSTAR 3RD 1,098.84 Department: 9030 E030 - LEGACY AT NORTHSTAR 4TH 803-9030-43150 LG4 Hoisington Koegler Group I 1,098.84 None Total Department 9030 E030 - LEGACY AT NORTHSTAR 4TH 1,098.84 Department: 9033 E033 - LIMERICK VILLAGE 803-9033-43150 LIMERICK Hoisington Koegler Group I 232.50 None Total Department 9033 E033 - LIMERICK VILLAGE 232.50 Department: 9040 E040 - PRIMROSE DAYCARE 803-9040-43150 PRIMROSE Hoisington Koegler Group I 60.00 None Total Department 9040 E040 - PRIMROSE DAYCARE 60.00 Department: 9043 E043 - ROYAL GOLF 3RD 803-9043-43150 RG3 Hoisington Koegler Group I 31.25 None Total Department 9043 E043 - ROYAL GOLF 3RD 31.25 Department: 9049 E049 - SCHILTGEN/NORTHSTAR 1ST 803-9049-43150 NS1 Hoisington Koegler Group I 230.00 None Total Department 9049 E049 - SCHILTGEN/NORTHSTAR 1ST 230.00 Department: 9050 E050 - SCHILTGEN/NORTHSTAR 2ND 803-9050-43150 NS2 Hoisington Koegler Group I 57.50 None Total Department 9050 E050 - SCHILTGEN/NORTHSTAR 2ND 57.50 Department: 9051 E051 - SOLAR FARM - CEF 803-9051-43150 CEF SOLAR Hoisington Koegler Group I 90.00 None Total Department 9051 E051 - SOLAR FARM - CEF 90.00 Department: 9055 E055 - UNION PARK 2ND 803-9055-43150 UNION PARK 2ND Hoisington Koegler Group I 247.40 None Total Department 9055 E055 - UNION PARK 2ND 247.40 Department: 9060 E060 803-9060-43150 DQ Hoisington Koegler Group I 30.00 None Total Department 9060 E060 30.00 Department: 9069 E069 803-9069-43150 VALI HI Hoisington Koegler Group I 38.75 None Total Department 9069 E069 38.75 08/27/2026 01:01 PM Page:6/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Hoisington Koegler Group Inc Fund: 803 ESCROW FUND Total Fund 803 ESCROW FUND 8,658.98 Total Vendor Hoisington Koegler Group Inc:9,336.48 Vendor: Innovative Office Solutions LLC Fund: 101 GENERAL FUND Department: 1320 Administration 101-1320-42000 ENVELOPES Innovative Office Solution ENVELOPES 241.08 None 101-1320-42000 LABELS Innovative Office Solution OFFICE SUPPLIES 26.48 None 101-1320-42000 OFFICE SUPPLIES - PAPER/MI Innovative Office Solution OFFICE SUPPLIES - PAPER/MISC 10.98 None Total Department 1320 Administration 278.54 Department: 1410 Elections 101-1410-42000 PAPER Innovative Office Solution OFFICE SUPPLIES 45.99 None 101-1410-42000 OFFICE SUPPLIES- PENS Innovative Office Solution OFFICE SUPPLIES - PAPER/MISC 30.56 None Total Department 1410 Elections 76.55 Department: 1520 Finance 101-1520-42000 OFFICE SUPPLIES - PAPER/MI Innovative Office Solution OFFICE SUPPLIES - PAPER/MISC 0.00 None Total Department 1520 Finance 0.00 Department: 1910 Planning & Zoning 101-1910-42000 OFFICE SUPPLIES - PAPER/MI Innovative Office Solution OFFICE SUPPLIES - PAPER/MISC 10.98 None Total Department 1910 Planning & Zoning 10.98 Department: 2400 Building Inspection 101-2400-42000 OFFICE SUPPLIES - PAPER/MI Innovative Office Solution OFFICE SUPPLIES - PAPER/MISC 0.00 None Total Department 2400 Building Inspection 0.00 Total Fund 101 GENERAL FUND 366.07 Fund: 408 STREET MAINTENANCE Department: 3100 Public Works 408-3100-44033 ENVELOPES- MAILING Innovative Office Solution ENVELOPES 205.37 None Total Department 3100 Public Works 205.37 Total Fund 408 STREET MAINTENANCE 205.37 Total Vendor Innovative Office Solutions LLC:571.44 Vendor: Jamesina Campbell Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Jamesina Campbell EJ-08.11.26-PRIMARY 147.00 None Total Department 1410 Elections 147.00 Total Fund 101 GENERAL FUND 147.00 Total Vendor Jamesina Campbell:147.00 Vendor: JANKIEWICZ JENNIFER Fund: 601 WATER Department: 0000 General 601-0000-11500 OVERPAYMENT JANKIEWICZ JENNIFER UB REFUND FOR ACCOUNT: 01-00020111-01 170.13 None Total Department 0000 General 170.13 08/27/2026 01:01 PM Page:7/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: JANKIEWICZ JENNIFER Fund: 601 WATER Total Fund 601 WATER 170.13 Total Vendor JANKIEWICZ JENNIFER:170.13 Vendor: Joseph Ward Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Joseph Ward EJ-08.11.26-PRIMARY 140.00 None Total Department 1410 Elections 140.00 Total Fund 101 GENERAL FUND 140.00 Total Vendor Joseph Ward:140.00 Vendor: JUDY SELL Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY JUDY SELL EJ-08.11.26-PRIMARY 157.50 None Total Department 1410 Elections 157.50 Total Fund 101 GENERAL FUND 157.50 Total Vendor JUDY SELL:157.50 Vendor: Kath Fuel Oil Service Co Fund: 101 GENERAL FUND Department: 2220 Fire 101-2220-42120 FIRE - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 714.32 None 101-2220-42120 FIRE - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 420.46 None Total Department 2220 Fire 1,134.78 Department: 2400 Building Inspection 101-2400-42120 BUILDING - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 80.26 None 101-2400-42120 BUILDING - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 156.28 None Total Department 2400 Building Inspection 236.54 Department: 3100 Public Works 101-3100-42120 STREET - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 692.67 None 101-3100-42120 STREET - ON ROAD Kath Fuel Oil Service Co ON ROAD 635.22 None 101-3100-42120 STREET - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 321.18 None 101-3100-42120 STREET - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 480.72 None 101-3100-42120 STREET - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 128.26 None Total Department 3100 Public Works 2,258.05 Department: 5200 Parks & Recreation 101-5200-42120 PARKS - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 259.75 None 101-5200-42120 PARKS- ON ROAD Kath Fuel Oil Service Co ON ROAD 238.21 None 101-5200-42120 PARKS - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 120.44 None 101-5200-42120 PARKS - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 180.27 None 101-5200-42120 PARKS - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 48.10 None Total Department 5200 Parks & Recreation 846.77 Total Fund 101 GENERAL FUND 4,476.14 Fund: 601 WATER Department: 9400 WATER 08/27/2026 01:01 PM Page:8/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Kath Fuel Oil Service Co Fund: 601 WATER Department: 9400 WATER 601-9400-42120 WATER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 346.35 None 601-9400-42120 WATER - ON ROAD Kath Fuel Oil Service Co ON ROAD 317.60 None 601-9400-42120 WATER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 160.59 None 601-9400-42120 WATER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 240.36 None 601-9400-42120 WATER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 64.13 None Total Department 9400 WATER 1,129.03 Total Fund 601 WATER 1,129.03 Fund: 602 SEWER Department: 9450 SEWER 602-9450-42120 SEWER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 346.34 None 602-9450-42120 SEWER - ON ROAD Kath Fuel Oil Service Co ON ROAD 317.61 None 602-9450-42120 SEWER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 160.59 None 602-9450-42120 SEWER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 240.36 None 602-9450-42120 SEWER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 64.13 None Total Department 9450 SEWER 1,129.03 Total Fund 602 SEWER 1,129.03 Fund: 603 STORMWATER Department: 9500 SURFACE WATER 603-9500-42120 STORMWATER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 86.58 None 603-9500-42120 STORMWATER - ON ROAD Kath Fuel Oil Service Co ON ROAD 79.40 None 603-9500-42120 STORMWATER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 40.15 None 603-9500-42120 STORMWATER - UNLEADED FUEL Kath Fuel Oil Service Co UNLEADED FUEL 60.09 None 603-9500-42120 STORMWATER - OFF ROAD Kath Fuel Oil Service Co OFF ROAD 16.03 None Total Department 9500 SURFACE WATER 282.25 Total Fund 603 STORMWATER 282.25 Total Vendor Kath Fuel Oil Service Co:7,016.45 Vendor: Katherine Mannie Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Katherine Mannie EJ-08.11.26-PRIMARY 143.50 None Total Department 1410 Elections 143.50 Total Fund 101 GENERAL FUND 143.50 Total Vendor Katherine Mannie:143.50 Vendor: Kennedy & Graven Chartered Fund: 101 GENERAL FUND Department: 1320 Administration 101-1320-43040 GENERAL MATTERS Kennedy & Graven Chartered LEGAL - JULY 5,141.50 None 101-1320-43040 GEFFRE V. CITY OF LAKE ELM Kennedy & Graven Chartered LEGAL - JULY 440.00 None 101-1320-43040 FORGED FIBER 37, LLC V. CI Kennedy & Graven Chartered LEGAL - JULY 1,980.00 None Total Department 1320 Administration 7,561.50 Total Fund 101 GENERAL FUND 7,561.50 Fund: 401 GENERAL FUND SPECIAL PROJECTS 08/27/2026 01:01 PM Page:9/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Kennedy & Graven Chartered Fund: 401 GENERAL FUND SPECIAL PROJECTS Department: 1910 Planning & Zoning 401-1910-43040-8142 FIRE STATION & PARKS BUILD Kennedy & Graven Chartered LEGAL - JULY 1,880.00 None Total Department 1910 Planning & Zoning 1,880.00 Total Fund 401 GENERAL FUND SPECIAL PROJECTS 1,880.00 Fund: 440 TH36-LAKE ELMO AVE IMPROVEMENT Department: 8112 TH36-Lake Elmo Ave Improvement 440-8112-43040-8112 CONDEMNATION OF CONSERVATI Kennedy & Graven Chartered LEGAL - JULY 2,164.80 None Total Department 8112 TH36-Lake Elmo Ave Improvement 2,164.80 Total Fund 440 TH36-LAKE ELMO AVE IMPROVEMENT 2,164.80 Fund: 446 HUDSON BLVD IMP-SEG A-INWDHDRX Department: 8129 HUDSON BLVD IMP-SEG A-INWDHDRX 446-8129-43040-8129 HUDSON BLVD IMPROVEMENT PR Kennedy & Graven Chartered LEGAL - JULY 2,717.00 None Total Department 8129 HUDSON BLVD IMP-SEG A-INWDHDRX 2,717.00 Total Fund 446 HUDSON BLVD IMP-SEG A-INWDHDRX 2,717.00 Fund: 601 WATER Department: 8126 SOUTH AREA PROD WELLS/TREATMT 601-8126-43040-8126 NEW WATER TREATMENT FACILI Kennedy & Graven Chartered LEGAL - JULY 227.50 None Total Department 8126 SOUTH AREA PROD WELLS/TREATMT 227.50 Department: 9400 WATER 601-9400-43040 AMENDMENT TO DNR WATER APP Kennedy & Graven Chartered LEGAL - JULY 363.00 None Total Department 9400 WATER 363.00 Total Fund 601 WATER 590.50 Fund: 803 ESCROW FUND Department: 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22 803-9016-22910 HIGHPOINTE CROSSING OP PUD Kennedy & Graven Chartered LEGAL - JULY 1,380.50 None Total Department 9016 E016 - EBERHARD (HIGHPOINTE CROSSING -22 1,380.50 Total Fund 803 ESCROW FUND 1,380.50 Total Vendor Kennedy & Graven Chartered:16,294.30 Vendor: KIM LEARN Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY KIM LEARN EJ-08.11.26-PRIMARY 266.00 None Total Department 1410 Elections 266.00 Total Fund 101 GENERAL FUND 266.00 Total Vendor KIM LEARN:266.00 Vendor: Kwik Trip Inc Fund: 803 ESCROW FUND Department: 0000 General 803-0000-22905 ESCROW RELEASE - KWIK TRIP Kwik Trip Inc ESCROW RELEASE (COMMERCIAL) - PARKING 500.00 None Total Department 0000 General 500.00 08/27/2026 01:01 PM Page:10/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Kwik Trip Inc Fund: 803 ESCROW FUND Total Fund 803 ESCROW FUND 500.00 Total Vendor Kwik Trip Inc:500.00 Vendor: LAKE ELMO REPAIR Fund: 101 GENERAL FUND Department: 2400 Building Inspection 101-2400-42120 OIL CHANGE TIRE ROTATE 202 LAKE ELMO REPAIR OIL CHANGE 2022 CHEV EQUINOX 83.36 None Total Department 2400 Building Inspection 83.36 Total Fund 101 GENERAL FUND 83.36 Total Vendor LAKE ELMO REPAIR:83.36 Vendor: Lennar Minnesota Fund: 803 ESCROW FUND Department: 0000 General 803-0000-22900 ESCROW RELEASE Lennar Minnesota ESCROW RELEASE - 11413 MASTERS ST - 2 10,000.00 None 803-0000-22900 ESCROW RELEASE Lennar Minnesota ESCROW RELEASE - 11393 MASTERS ST - 2 10,000.00 None 803-0000-22900 ESCROW RELEASE Lennar Minnesota ESCROW RELEASE - 11379 MASTERS ST - 2 10,000.00 None 803-0000-22900 ESCROW RELEASE Lennar Minnesota ESCROW RELEASE - 11295 MASTERS CT - 2 10,000.00 None 803-0000-22900 ESCROW RELEASE Lennar Minnesota ESCROW RELEASE - 11451 QUEENS CT - 20 10,000.00 None 803-0000-22900 ESCROW RELEASE Lennar Minnesota ESCROW RELEASE - 1848 ROYAL BLVD - 20 10,000.00 None Total Department 0000 General 60,000.00 Total Fund 803 ESCROW FUND 60,000.00 Total Vendor Lennar Minnesota:60,000.00 Vendor: Linda Wagner Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Linda Wagner EJ-08.11.26-PRIMARY 140.00 None Total Department 1410 Elections 140.00 Total Fund 101 GENERAL FUND 140.00 Total Vendor Linda Wagner:140.00 Vendor: LISA KOENIG & CHAD FREDKOVE Fund: 803 ESCROW FUND Department: 0000 General 803-0000-22900 ESCROW RELEASE - 2026-0034 LISA KOENIG & CHAD FREDKOV ESCROW RELEASE - 11015 32ND ST - 2026 500.00 None Total Department 0000 General 500.00 Total Fund 803 ESCROW FUND 500.00 Total Vendor LISA KOENIG & CHAD FREDKOVE:500.00 Vendor: Lisa Quinn Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Lisa Quinn EJ-08.11.26-PRIMARY 330.00 None Total Department 1410 Elections 330.00 Total Fund 101 GENERAL FUND 330.00 08/27/2026 01:01 PM Page:11/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Lisa Quinn Total Vendor Lisa Quinn:330.00 Vendor: LLOYD'S CONSTRUCTION SERVICES Fund: 803 ESCROW FUND Department: 9002 E002 - 11311 50TH ST N - LLOYDS CONST 803-9002-22910 ESCROW RELEASE LLOYD'S CONSTRUCTION SERVI ESCROW RELEASE - 11311 50TH ST N - 20 1,000.00 None Total Department 9002 E002 - 11311 50TH ST N - LLOYDS CONST 1,000.00 Total Fund 803 ESCROW FUND 1,000.00 Total Vendor LLOYD'S CONSTRUCTION SERVICES:1,000.00 Vendor: LRS Portables LLC Fund: 101 GENERAL FUND Department: 5200 Parks & Recreation 101-5200-44120 PARKS PORTABLE RENTALS LRS Portables LLC PARKS PORTABLE RENTALS 1,425.00 None Total Department 5200 Parks & Recreation 1,425.00 Total Fund 101 GENERAL FUND 1,425.00 Total Vendor LRS Portables LLC:1,425.00 Vendor: Mark Hartmann Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Mark Hartmann EJ-08.11.26-PRIMARY 292.50 None Total Department 1410 Elections 292.50 Total Fund 101 GENERAL FUND 292.50 Total Vendor Mark Hartmann:292.50 Vendor: Maroney's Sanitation Inc Fund: 101 GENERAL FUND Department: 3100 Public Works 101-3100-43840 Public Works - Sanitation Maroney's Sanitation Inc TRASH SERVICE - MONTHY - 07.31.25 44.78 None Total Department 3100 Public Works 44.78 Department: 5200 Parks & Recreation 101-5200-43840 Public Works - Sanitation Maroney's Sanitation Inc TRASH SERVICE - MONTHY - 07.31.25 313.42 None Total Department 5200 Parks & Recreation 313.42 Total Fund 101 GENERAL FUND 358.20 Fund: 601 WATER Department: 9400 WATER 601-9400-43840 Public Works - Sanitation Maroney's Sanitation Inc TRASH SERVICE - MONTHY - 07.31.25 44.78 None Total Department 9400 WATER 44.78 Total Fund 601 WATER 44.78 Fund: 602 SEWER Department: 9450 SEWER 602-9450-43840 Public Works - Sanitation Maroney's Sanitation Inc TRASH SERVICE - MONTHY - 07.31.25 44.78 None Total Department 9450 SEWER 44.78 Total Fund 602 SEWER 44.78 08/27/2026 01:01 PM Page:12/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Maroney's Sanitation Inc Fund: 703 CITY CENTER OPERATIONS (ISF) Department: 0000 General 703-0000-43840 City Center - Sanitation Maroney's Sanitation Inc TRASH SERVICE - MONTHY - 07.31.25 352.44 None Total Department 0000 General 352.44 Total Fund 703 CITY CENTER OPERATIONS (ISF)352.44 Total Vendor Maroney's Sanitation Inc:800.20 Vendor: Menards - Oakdale Fund: 101 GENERAL FUND Department: 2220 Fire 101-2220-42400 STATION SUPPLIES Menards - Oakdale STATION SUPPLIES 17.72 None 101-2220-44010 FIRE GARAGE DOOR REPAIR SU Menards - Oakdale FIRE GARAGE DOOR REPAIR SUPPLIES 76.90 None Total Department 2220 Fire 94.62 Department: 3100 Public Works 101-3100-42120 PW_TACKY RED GREASE Menards - Oakdale PW_TACKY RED GREASE 10.76 None Total Department 3100 Public Works 10.76 Department: 5200 Parks & Recreation 101-5200-42120 PW_TACKY RED GREASE Menards - Oakdale PW_TACKY RED GREASE 10.76 None 101-5200-42210 PW_PSI CONCRETE MIX Menards - Oakdale PW_PSI CONCRETE MIX 68.10 None 101-5200-42400 PW_MISC Menards - Oakdale PW_MISC 71.94 None Total Department 5200 Parks & Recreation 150.80 Total Fund 101 GENERAL FUND 256.18 Fund: 601 WATER Department: 9400 WATER 601-9400-42120 PW_TACKY RED GREASE Menards - Oakdale PW_TACKY RED GREASE 10.76 None Total Department 9400 WATER 10.76 Total Fund 601 WATER 10.76 Fund: 602 SEWER Department: 9450 SEWER 602-9450-42120 PW_TACKY RED GREASE Menards - Oakdale PW_TACKY RED GREASE 10.76 None 602-9450-42210 PW_SUPPLIES Menards - Oakdale PW_SUPPLIES 60.87 None Total Department 9450 SEWER 71.63 Total Fund 602 SEWER 71.63 Fund: 603 STORMWATER Department: 9500 SURFACE WATER 603-9500-42120 PW_TACKY RED GREASE Menards - Oakdale PW_TACKY RED GREASE 10.78 None 603-9500-42270 PW_SUPPLIES Menards - Oakdale PW_SUPPLIES 20.68 None 603-9500-42270 PW_CLEANOUT PLUG Menards - Oakdale PW_CLEANOUT PLUG 2.96 None Total Department 9500 SURFACE WATER 34.42 Total Fund 603 STORMWATER 34.42 Total Vendor Menards - Oakdale:372.99 Vendor: Menards - Stillwater Fund: 601 WATER Department: 9401 WELL 2 TREATMENT O&M 08/27/2026 01:01 PM Page:13/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Menards - Stillwater Fund: 601 WATER Department: 9401 WELL 2 TREATMENT O&M 601-9401-42150 PW_WELL 2 SUMP PUMP INSTAL Menards - Stillwater PW_WELL 2 SUMP PUMP INSTALLATION 31.12 None 601-9401-42150 PW_WELL 2 SUMP PUMP INSTAL Menards - Stillwater PW_WELL 2 SUMP PUMP INSTALLATION 7.98 None Total Department 9401 WELL 2 TREATMENT O&M 39.10 Total Fund 601 WATER 39.10 Total Vendor Menards - Stillwater:39.10 Vendor: Michael Hansel Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Michael Hansel EJ-08.11.26-PRIMARY 147.00 None Total Department 1410 Elections 147.00 Total Fund 101 GENERAL FUND 147.00 Total Vendor Michael Hansel:147.00 Vendor: Miller Excavating Inc Fund: 404 PARK DEDICATION Department: 8149 LION'S PARK PLAYGROUND 404-8149-45300-8149 ASPHALT & CLEAN CONCRETE W Miller Excavating Inc ASPHALT & CLEAN CONCRETE W/O REBAR 18.00 None Total Department 8149 LION'S PARK PLAYGROUND 18.00 Total Fund 404 PARK DEDICATION 18.00 Fund: 601 WATER Department: 9400 WATER 601-9400-43150 EXCAVATING & CURB STOP REP Miller Excavating Inc EXCAVATING & CURB STOP REPAIR 8,996.37 None Total Department 9400 WATER 8,996.37 Total Fund 601 WATER 8,996.37 Total Vendor Miller Excavating Inc:9,014.37 Vendor: MN Department of Health Fund: 601 WATER Department: 9400 WATER 601-9400-43820 COMMUNITY WATER SUPPLY CON MN Department of Health WATER SUPPLY SVC CONNECTION QTRLY FEE 15,079.00 None Total Department 9400 WATER 15,079.00 Total Fund 601 WATER 15,079.00 Total Vendor MN Department of Health:15,079.00 Vendor: MUTUAL OF OMAHA Fund: 101 GENERAL FUND Department: 0000 General 101-0000-21707 DENTAL INSURANCE PREM - SE MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 2,960.22 None 101-0000-21708 STD/LTD INSURANCE PREM - S MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 1,149.73 None 101-0000-21708 LIFE/AD&D INSUR PREM - SEP MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 1,230.36 None 101-0000-21718 VISION INSURANCE PREM - SE MUTUAL OF OMAHA G000CVSQ BILL GROUP 0001 & MNPL 801A 191.76 None Total Department 0000 General 5,532.07 Total Fund 101 GENERAL FUND 5,532.07 08/27/2026 01:01 PM Page:14/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: MUTUAL OF OMAHA Total Vendor MUTUAL OF OMAHA:5,532.07 Vendor: Norma Peterson Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Norma Peterson EJ-08.11.26-PRIMARY 203.00 None Total Department 1410 Elections 203.00 Total Fund 101 GENERAL FUND 203.00 Total Vendor Norma Peterson:203.00 Vendor: Nuss Truck & Equipment Fund: 101 GENERAL FUND Department: 3100 Public Works 101-3100-44040 PW_D5 TRUCK REPAIR Nuss Truck & Equipment PW_D5 TRUCK REPAIR 287.76 None Total Department 3100 Public Works 287.76 Department: 5200 Parks & Recreation 101-5200-44040 PW_D5 TRUCK REPAIR Nuss Truck & Equipment PW_D5 TRUCK REPAIR 287.76 None Total Department 5200 Parks & Recreation 287.76 Total Fund 101 GENERAL FUND 575.52 Total Vendor Nuss Truck & Equipment:575.52 Vendor: Overhead Door Company Fund: 101 GENERAL FUND Department: 3100 Public Works 101-3100-44010 PW SHOP OVERHEAD DOOR REPA Overhead Door Company PW_PUP PARK GARAGE DOOR REPAIR 149.30 None Total Department 3100 Public Works 149.30 Department: 5200 Parks & Recreation 101-5200-44010 PW_PUP PARK GARAGE DOOR RE Overhead Door Company PW_PUP PARK GARAGE DOOR REPAIR 149.30 None Total Department 5200 Parks & Recreation 149.30 Total Fund 101 GENERAL FUND 298.60 Fund: 601 WATER Department: 9400 WATER 601-9400-44010 PW_PUP PARK GARAGE DOOR RE Overhead Door Company PW_PUP PARK GARAGE DOOR REPAIR 149.20 None Total Department 9400 WATER 149.20 Total Fund 601 WATER 149.20 Fund: 602 SEWER Department: 9450 SEWER 602-9450-44010 PW_PUP PARK GARAGE DOOR RE Overhead Door Company PW_PUP PARK GARAGE DOOR REPAIR 149.20 None Total Department 9450 SEWER 149.20 Total Fund 602 SEWER 149.20 Fund: 603 STORMWATER Department: 9500 SURFACE WATER 603-9500-44010 PW_PUP PARK GARAGE DOOR RE Overhead Door Company PW_PUP PARK GARAGE DOOR REPAIR 149.20 None Total Department 9500 SURFACE WATER 149.20 08/27/2026 01:01 PM Page:15/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Overhead Door Company Fund: 603 STORMWATER Total Fund 603 STORMWATER 149.20 Total Vendor Overhead Door Company:746.20 Vendor: Patricia Lovelette Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Patricia Lovelette EJ-08.11.26-PRIMARY 154.00 None Total Department 1410 Elections 154.00 Total Fund 101 GENERAL FUND 154.00 Total Vendor Patricia Lovelette:154.00 Vendor: PreCise MRM LLC Fund: 101 GENERAL FUND Department: 3100 Public Works 101-3100-43190 PRECISE FLEET MGMT SOFTWAR PreCise MRM LLC PRECISE FLEET MGMT SOFTWARE 220.00 None Total Department 3100 Public Works 220.00 Total Fund 101 GENERAL FUND 220.00 Total Vendor PreCise MRM LLC:220.00 Vendor: Streamworks LLC Fund: 601 WATER Department: 9400 WATER 601-9400-42030 Q2 2026 PAST DUE UB BILLIN Streamworks LLC Q2 2026 PAST DUE UB BILLING 350.00 None Total Department 9400 WATER 350.00 Total Fund 601 WATER 350.00 Fund: 602 SEWER Department: 9450 SEWER 602-9450-42030 Q2 2026 PAST DUE UB BILLIN Streamworks LLC Q2 2026 PAST DUE UB BILLING 350.00 None Total Department 9450 SEWER 350.00 Total Fund 602 SEWER 350.00 Fund: 603 STORMWATER Department: 9500 SURFACE WATER 603-9500-42030 Q2 2026 PAST DUE UB BILLIN Streamworks LLC Q2 2026 PAST DUE UB BILLING 174.89 None Total Department 9500 SURFACE WATER 174.89 Total Fund 603 STORMWATER 174.89 Total Vendor Streamworks LLC:874.89 Vendor: Susan Saffle Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Susan Saffle EJ-08.11.26-PRIMARY 175.00 None Total Department 1410 Elections 175.00 Total Fund 101 GENERAL FUND 175.00 Total Vendor Susan Saffle:175.00 08/27/2026 01:01 PM Page:16/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: SymbolArts LLC Fund: 101 GENERAL FUND Department: 2220 Fire 101-2220-44170 BADGES SymbolArts LLC BADGES 2,035.50 None Total Department 2220 Fire 2,035.50 Total Fund 101 GENERAL FUND 2,035.50 Total Vendor SymbolArts LLC:2,035.50 Vendor: USS Minnesota One MT LLC Fund: 601 WATER Department: 9400 WATER 601-9400-43810 US SOLAR SUNSCRPTN-MNTHLY USS Minnesota One MT LLC USSOLR - MONTHLY - JUL STMT 2,046.08 None Total Department 9400 WATER 2,046.08 Total Fund 601 WATER 2,046.08 Total Vendor USS Minnesota One MT LLC:2,046.08 Vendor: Vickie Iverson Fund: 101 GENERAL FUND Department: 1410 Elections 101-1410-41030 EJ-08.11.26-PRIMARY Vickie Iverson EJ-08.11.26-PRIMARY 140.00 None Total Department 1410 Elections 140.00 Total Fund 101 GENERAL FUND 140.00 Total Vendor Vickie Iverson:140.00 Vendor: Washington County Fund: 803 ESCROW FUND Department: 0000 General 803-0000-22900 DETTMAN 2ND HOME AGR 8879 Washington County WASH CO RECORDER/REGISTRAR 46.00 None Total Department 0000 General 46.00 Department: 9023 E023 - LAKE ELMO ELEMENTARY 803-9023-44300 LE ELEMENTARY SITE AGR AMM Washington County WASH CO RECORDER/REGISTRAR 46.00 None Total Department 9023 E023 - LAKE ELMO ELEMENTARY 46.00 Department: 9038 E038 - OAK-LAND MIDDLE SCHOOL 803-9038-44300 OAK LAND SITE AGR AMMEND.Washington County WASH CO RECORDER/REGISTRAR 46.00 None Total Department 9038 E038 - OAK-LAND MIDDLE SCHOOL 46.00 Total Fund 803 ESCROW FUND 138.00 Fund: 999 GASB 34 CONVERSION Department: 9999 DUMMY 999-9999-99999 ENCROACHMENT AGR -MARIAM F Washington County WASH CO RECORDER/REGISTRAR 46.00 None 999-9999-99999 ENCROACHMENT AGR- SEIBERLI Washington County WASH CO RECORDER/REGISTRAR 46.00 None Total Department 9999 DUMMY 92.00 Total Fund 999 GASB 34 CONVERSION 92.00 Total Vendor Washington County:230.00 Vendor: Xcel Energy Fund: 101 GENERAL FUND Department: 3100 Public Works 08/27/2026 01:01 PM Page:17/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number Vendor: Xcel Energy Fund: 101 GENERAL FUND Department: 3100 Public Works 101-3100-43811 51-0012718950-5 - 179 KEAT Xcel Energy 51-0012718950-5 81.42 None 101-3100-43811 51-0013811065-2 - 689 INWO Xcel Energy 51-0013811065-2 55.78 None 101-3100-43811 3014 JAMLEY AVE N - STREET Xcel Energy 51-4572945-7 30.09 None Total Department 3100 Public Works 167.29 Total Fund 101 GENERAL FUND 167.29 Fund: 601 WATER Department: 9400 WATER 601-9400-43810 51-0013315481-4 - 4525 LIL Xcel Energy 51-0013315481-4 6,513.56 None 601-9400-43810 51-0014032232-4 - 3418 LA Xcel Energy 51-0014032232-4 17.62 None 601-9400-43810 51-0014032224-4 - Wat Towe Xcel Energy 51-0014032224-4 263.90 None 601-9400-43810 2576 INWOOD BOOSTER STATIO Xcel Energy 51-0011431737-7 2,633.18 None Total Department 9400 WATER 9,428.26 Total Fund 601 WATER 9,428.26 Fund: 602 SEWER Department: 9450 SEWER 602-9450-43810 9956 TAPESTRY RD LIFT STAT Xcel Energy 51-0014133900-7 122.91 None 602-9450-43810 10845 32ND ST LIFT STATION Xcel Energy 51-0013680215-5 217.58 None Total Department 9450 SEWER 340.49 Total Fund 602 SEWER 340.49 Fund: 703 CITY CENTER OPERATIONS (ISF) Department: 0000 General 703-0000-43810 ELEC UTIL 3880 LAVERNE AVE Xcel Energy 51-0013935424-9 3,565.96 None Total Department 0000 General 3,565.96 Total Fund 703 CITY CENTER OPERATIONS (ISF)3,565.96 Total Vendor Xcel Energy:13,502.00 08/27/2026 01:01 PM Page:18/19 Admin List INVOICE DISTRIBUTION REPORT BY VENDOR FOR THE CITY OF LAKE ELMO GL Number Invoice Line Desc Vendor Name Invoice Description Amount Check Number --- TOTALS BY FUND --- 101 GENERAL FUND 41,356.82 209 TREE FUND 38.75 401 GENERAL FUND SPECIAL PROJECTS 1,880.00 404 PARK DEDICATION 18.00 407 FIRE EQUIPMENT & PROJECT 1,740.00 408 STREET MAINTENANCE 205.37 440 TH36-LAKE ELMO AVE IMPROVEMENT 2,164.80 446 HUDSON BLVD IMP-SEG A-INWDHDRX 2,717.00 601 WATER 42,073.85 602 SEWER 2,101.23 603 STORMWATER 650.42 703 CITY CENTER OPERATIONS (ISF)4,347.26 803 ESCROW FUND 82,177.48 999 GASB 34 CONVERSION 126.00 Total For All Funds:181,596.98 08/27/2026 01:01 PM Page:19/19 Admin List STAFF REPORT DATE: September 1, 2026 CONSENT TO: Mayor and Councilmembers FROM: Dustin Kalis, Fire Chief AGENDA ITEM: Donation to the Fire Department from Tri-Lakes Association CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☒ Responsive, transparent, adaptive governance ☐Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: State statute requires that cities accept donations via resolution. ISSUE BEFORE COUNCIL: Should Council accept the donation of $250.00? PROPOSAL DETAILS/ANALYSIS: Tri-Lakes Association presented the City with a donation of $250.00 for the Lake Elmo Fire Department. The funds will be used towards our headset upgrade in Engine 11 and 12. Included in your packet for acceptance as part of the Consent Agenda is a resolution for the Council to officially accept the donation. FISCAL IMPACT: There is no impact to the 2026 budget as these funds were not anticipated. OPTIONS: 1) Approve Resolution No 2026-060 2) Amend and then Approve Resolution No 2026-060 3) Do not accept the donation RECOMMENDATION: (if pulled from Consent) Motion to approve Resolution 2026-060 ATTACHMENTS: •Resolution 2026-060 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2026-060 A RESOLUTION ACCEPTING DONATED FUNDS FROM TRI-LAKES ASSOCIATION WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City be accepted by resolution of the City Council; and WHEREAS, The Tri-Lakes Association had proposed contributing $250.00 to the Lake Elmo Fire Department; and WHEREAS, the City Council of the City of Lake Elmo agrees that said contribution would be of benefit to the citizens of Lake Elmo; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of $250.00 from The Tri-Lakes Association on behalf of the citizens of Lake Elmo. APPROVED by the Lake Elmo City Council on this 1st day of September, 2026. By: __________________________ Charles Cadenhead Mayor ATTEST: ________________________________ City Clerk STAFF REPORT DATE: September 1, 2026 CONSENT TO: Mayor and Councilmembers FROM: Dustin Kalis, Fire Chief AGENDA ITEM: Donation to the Fire Department from Equity Lifestyle Properties and Cimarron Park CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☒ Responsive, transparent, adaptive governance ☐Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: State statute requires that cities accept donations via resolution. ISSUE BEFORE COUNCIL: Should Council accept the donation of $500.00? PROPOSAL DETAILS/ANALYSIS: Equity Lifestyle Properties and Cimarron Park presented the City with a donation of $500.00 for the Lake Elmo Fire Department. The funds will be reinvested into the park; used to purchase carbon monoxide alarms and/or smoke alarms for Cimarron Park residents. Included in your packet for acceptance as part of the Consent Agenda is a resolution for the Council to officially accept the donation. FISCAL IMPACT: There is no impact to the 2026 budget as these funds were not anticipated. OPTIONS: 1) Approve Resolution No 2026-61 2) Amend and then Approve Resolution No 2026-061 3) Do not accept the donation RECOMMENDATION: (if pulled from Consent) Motion to approve Resolution 2026-061 ATTACHMENTS: •Resolution 2026-061 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2026-061 A RESOLUTION ACCEPTING DONATED FUNDS FROM EQUITY LIFESTYLE PROPERTIES & CIMARRON PARK WHEREAS, Minnesota Statues Section 465.03 provides that donations to the City be accepted by resolution of the City Council; and WHEREAS, Equity Lifestyle Properties and Cimarron Park had proposed contributing $500.00 to the Lake Elmo Fire Department; and WHEREAS, the City Council of the City of Lake Elmo agrees that said contribution would be of benefit to the citizens of Lake Elmo; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota, does hereby acknowledges and agrees to accept said donation of $500.00 from Equity Lifestyle Properties and Cimarron Park on behalf of the citizens of Lake Elmo. APPROVED by the Lake Elmo City Council on this 1st day of September, 2026. By: __________________________ Charles Cadenhead Mayor ATTEST: ________________________________ City Clerk STAFF REPORT DATE: September 1, 2026 CONSENT TO: Mayor and Councilmembers FROM: Chad Isakson, Assistant City Engineer AGENDA ITEM: Approve Pay Request #4 and Authorize Additional Budget for the I-94 Lift Station Forcemain Replacement Project CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance ☐Managed Growth ☐ Efficient, reliable, innovative services ☐ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: On July 15, 2025 the City Council awarded the contract for the I-94 Lift Station Forcemain Replacement Project to A-1 Excavating, LLC. with a total project budget of $1,767,700. The work is substantially completed, and the contractor is working on providing final documentation required prior to issuing final payment and initiating the warranty period. ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 4 and authorize additional budget for the I-94 Lift Station Forcemain Replacement Project? PROPOSAL DETAILS/ANALYSIS: A-1 Excavating has submitted Partial Pay Request No. 4 in the amount of $113,245.64. The request has been reviewed, and payment is recommended in the amount requested. In accordance with the contract documents, the City has reduced retainage to 1% of the total work completed. The amount retained as of this pay request is $13,771.09. FISCAL IMPACT: The partial payment in the amount of $113,245.64 is in accordance with the Contract for the project. Payment remains within the authorized scope and budget; however, the total project budget spent to date is just shy of the authorized budget amount of $1,767,700. Staff are working with the contractor to issue final payment and initiate the warranty period. Staff are requesting the City Council authorize an additional $20,000 of budget to close out the project with the contractor and for professional service time anticipated. While the scope of improvements remain consistent with the original council approval, there were several unforeseen items that arose during construction that has depleted the contingencies in place. These include, but are not limited to: Soil Corrections for 72-inch storm sewer pipe installation - $16,000 Addition of internal Energy Dissipaters to the storm sewer pipe required by MnDOT - $20,000 Offset the existing 12-inch watermain for storm sewer pipe installation after discovering the old storm pipe sat on top of the existing watermain - $20,000 Locate and extend existing casing pipe that under Inwood Avenue due to inaccurate records - $16,000 Restoration of the county roadway not originally planned for due to casing extension - $9,000 Add 16-inch gate valve due to existing pipe configuration - $19,400 Add an air release valve to address a high point in the system - $8,000 RECOMMENDATION: (if pulled from Consent) Motion to approve Pay Request #4 in the amount of $113,245.64 and authorize additional budget for the I-94 Lift Station Forcemain Replacement Project in the amount of $20,000. ATTACHMENTS: 1.Partial Pay Estimate No. 4 STAFF REPORT DATE: September 1, 2026 CONSENT TO: Mayor and Councilmembers FROM: Chad Isakson, Project Engineer AGENDA ITEM: Accept Improvements and Approve Pay Request #3 (Final) for the Reid Park Parking Lot Improvements CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance ☐Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☒ Resilient Infrastructure BACKGROUND: On June 3, 2025 the City Council awarded the contract for the Reid Park Parking Lot Improvements to Miller Excavating, Inc. The contractor has completed the work in accordance with the contract and specifications. ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 3 (Final) for the Reid Park Parking Lot Improvements? PROPOSAL DETAILS/ANALYSIS: Miller Excavating, Inc. has submitted Partial Pay Request No. 3 (Final) in the amount of $14,012.28. The request has been reviewed and payment is recommended in the amount requested. The project engineer is recommending the acceptance of the Reid Park Parking Lot Improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. FISCAL IMPACT: Final payment of $14,012.28 is recommended and is in accordance with the Contract for the project. The final total project cost for the project is $195,900 which is under the total authorized project budget of $227,000. The final project cost has $3,000 included as a contingency to cover professional service fees through the warranty period. RECOMMENDATION: (if pulled from Consent): Motion to accept the improvements and approve Pay Request #3 in the amount of $14,012.28 to Miller Excavating, Inc for the Reid Park Parking Lot Improvements. ATTACHMENTS: 1.Partial Pay Estimate No. 3 (Final) 2.Certificate of Completion Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 3 From 11/01/25 to 07/20/26 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1.00 LS 16,423.00 16,423.00 0.90 14,780.70 1.00 16,423.00 16,423.00 100% - 2 2.00 EA 812.00 1,624.00 2.00 1,624.00 2.00 1,624.00 1,624.00 100% - 3 2.00 EA 812.00 1,624.00 2.00 1,624.00 2.00 1,624.00 1,624.00 100% - 4 70.00 LF 2.00 140.00 40.00 80.00 40.00 80.00 80.00 57% 60.00 5 10.00 LF 4.00 40.00 - - - - - 40.00 6 40.00 LF 6.00 240.00 40.00 240.00 40.00 240.00 240.00 100% - 7 250.00 SY 5.00 1,250.00 250.00 1,250.00 250.00 1,250.00 1,250.00 100% - 8 15.00 SY 18.00 270.00 15.00 270.00 15.00 270.00 270.00 100% - 9 1,470.00 SY 3.00 4,410.00 1,470.00 4,410.00 1,470.00 4,410.00 4,410.00 100% - 10 130.00 CY 17.00 2,210.00 - - - - - 2,210.00 11 130.00 CY 21.00 2,730.00 - - - - - 2,730.00 12 300.00 CY 29.00 8,700.00 217.00 6,293.00 217.00 6,293.00 6,293.00 72% 2,407.00 13 320.00 TON 26.00 8,320.00 344.23 8,949.98 344.23 8,949.98 8,949.98 108% (629.98) 14 370.00 TON 112.00 41,440.00 321.97 36,060.64 321.97 36,060.64 36,060.64 87% 5,379.36 15 120.00 GAL 2.00 240.00 - - - - - 240.00 16 10.00 SY 90.00 900.00 10.00 900.00 10.00 900.00 900.00 100% - 17 260.00 SY 78.00 20,280.00 256.00 19,968.00 256.00 19,968.00 19,968.00 98% 312.00 18 290.00 SF 17.00 4,930.00 312.00 5,304.00 312.00 5,304.00 5,304.00 108% (374.00) 19 20.00 SF 85.00 1,700.00 42.00 3,570.00 42.00 3,570.00 3,570.00 210% (1,870.00) 20 700.00 LF 27.00 18,900.00 722.00 19,494.00 722.00 19,494.00 19,494.00 103% (594.00) 21 40.00 LF 35.00 1,400.00 35.00 1,225.00 35.00 1,225.00 1,225.00 88% 175.00 22 180.00 SF 17.00 3,060.00 175.00 2,975.00 175.00 2,975.00 2,975.00 97% 85.00 23 1.00 LS 528.00 528.00 1.00 528.00 1.00 528.00 528.00 100% - 24 1.00 EA 34.00 34.00 1.00 34.00 1.00 34.00 34.00 100% - 25 40.00 SF 48.00 1,920.00 40.00 1,920.00 40.00 1,920.00 1,920.00 100% - 26 500.00 LF 4.00 2,000.00 500.00 2,000.00 500.00 2,000.00 2,000.00 100% - 27 3.00 EA 154.00 462.00 3.00 462.00 3.00 462.00 462.00 100% - 28 10.00 HR 182.00 1,820.00 1.00 182.00 1.00 182.00 182.00 10% 1,638.00 29 5.00 CY 128.00 640.00 3.83 490.24 3.83 490.24 490.24 77% 149.76 30 170.00 CY 54.00 9,180.00 79.50 4,293.00 79.50 4,293.00 4,293.00 47% 4,887.00 31 750.00 SY 8.00 6,000.00 625.00 5,000.00 1,249.00 9,992.00 9,992.00 167% (3,992.00) 32 850.00 LF 3.00 2,550.00 776.00 2,328.00 776.00 2,328.00 2,328.00 91% 222.00 33 80.00 SF 13.00 1,040.00 80.00 1,040.00 80.00 1,040.00 1,040.00 100% - 34 2.00 EA 132.00 264.00 2.00 264.00 2.00 264.00 264.00 100% - 167,269.00$ 147,559.56$ 154,193.86$ -$ 154,193.86$ 92%13,075.14$ 4" SOLID LINE WHITE - MULTI COMP CROSSWALK - MULTI COMP (GR) PAVEMENT MESSAGE (HANDICAP SYMBOL) STORM DRAIN INLET PROTECTION STREET SWEEPER (WITH PICK UP BROOM) RANDOM RIP RAP CLASS III TOPSOIL BORROW SEED TURFGRASS AND EROSION CONTROL BLANKET COMMON EXCAVATION AGGREGATE BASE, CLASS 5 TYPE SP 9.5 BITUMINOUS WEARING COURSE (3,F) SIGN PANEL TYPE C SILT FENCE TYPE MACHINE SLICED Contractor: Project: TRAFFIC CONTROL REMOVE SIGN BITUMINOUS MATERIAL FOR TACK COAT PATCH BITUMINOUS STREET 5" CONCRETE WALK 6" CONCRETE PEDESTRIAN RAMP TRUNCATED DOMES REMOVE CONCRETE SIDEWALK RECLAIM EXISTING BITUMINOUS AND BASE MATERIAL CONCRETE CURB & GUTTER DESIGN B418 CONCRETE CURB & GUTTER DESIGN B618 6" CONCRETE FLUME SUBGRADE CORRECTION SELECT GRANULAR BORROW (CV) GRUBBING SAWCUT BITUMINOUS PAVEMENT Progress Estimate - Unit Price Work City of Lake Elmo Bolton & Menk, Inc. Miller Excavating Inc. Reid Park Parking Lot Improvements Owner: 25X.138288 138288 Engineer: Contract: Previous Estimate 07/21/26 B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information BASE BID TOTAL Bid Item No. SAWCUT CONCRETE PAVEMENT REMOVE CONCRETE CURB AND GUTTER REMOVE BITUMINOUS PAVEMENT Application Date:Application Period:Application No.: BASE BID MOBILIZATION CLEARING Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 1 CITY OF LAKE ELMO, MN REID PARK PARKING LOT IMPROVEMENTS PROJECT NO. 25X.138288 CERTIFICATE OF COMPLETION DATE OF ISSUANCE: September 1, 2026 OWNER: CITY OF LAKE ELMO, MN CONTRACTOR: MILLER EXCAVATING, INC. PROJECT NAME: REID PARK PARKING LOT IMPROVEMENTS PROJECT NO.: 25X.138288 This Certification of Completion applies to all work under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated June 4, 2025. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: September 1, 2026 Chad Isakson Reg. No. 49028 Bolton & Menk, Inc. THE WARRANTY PERIOD BEGINS September 1, 2026 AND ENDS September 1, 2027 STAFF REPORT DATE: September 1, 2026 CONSENT TO: Mayor and Councilmembers FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Accept Improvements and Approve Security Reduction for Lakewood Crossing 3rd (Starbucks) CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance ☒ Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☒ Resilient Infrastructure BACKGROUND: CM Properties 94 Limited Partnership entered into a site improvement agreement with the City for the Lakewood Crossing Starbucks (9947 Hudson Blvd, Lot 3 Block 1 of Lakewood Crossing 2nd) on February 14, 2025. Construction of the Public Improvements is now complete. ISSUE BEFORE COUNCIL: Should the City Council accept the Lakewood Crossing Starbucks improvements and reduce the security amount as outlined in the Lakewood Crossing 2nd Addition (9947 Hudson Blvd) Site Improvement Agreement? PROPOSAL DETAILS/ANALYSIS: Staff have received and processed a request to accept the improvements and reduce the security for the Lakewood Crossing Starbucks project. This request has been reviewed and is being recommended for approval in accordance with the approved Site Improvement Agreement. The security is recommended to be reduced as shown below: Current Security Amount Proposed Security Amount 1. Lakewood Crossing Starbucks $155,000 $32,500 The warranty periods for the improvements are identified on the attached Certificate of Completion. Twenty-five percent (25%) of the original security amount for the watermain, public improvements, and landscaping will be retained until the applicable warranty periods have expired and all warranty corrective work has been completed.. FISCAL IMPACT: It is the City’s goal to retain at all times during the subdivision improvements a security amount that is adequate to ensure completion of all elements of the improvements as protection to the city taxpayers against the potential of developer default. OPTIONS: Accept the public improvements and approve the security reduction for Lakewood Crossing Starbucks. Do not accept the public improvements or approve the security reduction. RECOMMENDATION: Staff are recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve the security reduction for Lakewood Crossing Starbucks as detailed in the attached worksheet. The security reduction is contingent on the developer being current with all payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the City. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve the security reduction for Lakewood Crossing Starbucks as detailed in the Security Reduction Worksheet, contingent on the developer being current with all payments and obligations in accordance with the Site Improvement Agreement, including a positive escrow balance as required by the City. ATTACHMENTS: 1.Security Reduction Worksheet – Lakewood Crossing Starbucks. 2.Certificate of Completion – Lakewood Crossing Starbucks. LAKEWOOD CROSSING 3RD ADDITIONTime of Performance: October 31, 2026DEVELOPMENT AGREEMENT AMOUNTSCATEGORYCONSTRUCTION125%REMARKS#1#2#3#4#5#61Grading$20,000$25,000100%$25,0002Sanitary Sewer$0$03Watermain$14,000$17,50075%$13,1254Storm Sewer$14,000$17,50075%$13,1255Streets$0$06Trails$0$07Surface Water Facilities$0$08Street Lighting$0$09Street Signs and Traffic Control Signs$0$010Private Utilities (Electricity, Natural Gas, etc.)$0$011Landscaping$42,000$52,50075%$39,37512Tree Preservation and Restoration$0$013Wetland Mitigation and BuffersNANA14Monuments$0$015Erosion and Sedimentation Control$30,000$37,50075%$28,12516Right Turn Lane$0$017Record Drawings$4,000$5,00075%$3,750TOTALS$124,000$155,000RELEASED AMOUNTS:$122,500CUMULATIVE AMOUNTS:$122,500SECURITY AMOUNT REMAINING:$32,500DATE:9/1/2026REDUCTIONS CERTIFICATE OF COMPLETION DATE OF ISSUANCE: SEPTEMBER 1, 2026 OWNER: CITY OF LAKE ELMO, MN DEVELOPER: CM PROPERTIES 94 LIMITED PARTNERSHIP SUBDIVISION NAME: LAKEWOOD CROSSING 2ND ADDITION (9947 HUDSON BLVD) PROJECT NO.: 24X.137281 This Certification of Completion applies to all work under the Site Improvement Agreement This Certification of Completion applies to the following specified parts of the Site Improvement Agreement: Section 28.A – Public Watermain Section 28.B – Public Improvements including street construction, concrete curb and gutter, materials and equipment I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Site Improvement Agreement dated February 14, 2025. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: September 1, 2026 Michael Rusenovich Reg. No. 58717 Bolton and Menk, Inc. Section 28.A Warranty Period BEGINS September 1, 2026 AND ENDS September 1, 2028 Section 28.B Warranty Period BEGINS September 1, 2026 AND ENDS September 1, 2027 STAFF REPORT DATE: 9/1/2026 CONSENT TO: Mayor and Councilmembers FROM: Sophia Jensen, Senior City Planner AGENDA ITEM: Enterprise Rent a Car Security Release CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance ☒Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for Enterprise Rent a Car? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed requests to reduce the development security for Enterprise Rent a Car (173 Jade Trl N). The project was inspected and accepted by the landscape architect on 8/21/26. Below is a breakdown of security remaining for the development. Addition Current Security Amount Proposed Security Amount Enterprise Rent A Car $53,125 $0 FISCAL IMPACT: It is the goal of the City to retain, at all times during the subdivision improvements, a security amount that is adequate to ensure completion of all elements of the improvements as protection to the Tax Payers against potential default of the project. Once the security is no longer needed it should be returned. RECOMMENDATION: (if pulled from Consent): Staff is recommending to the City Council, as part of the consent agenda, the security reduction be approved. If removed from the consent agenda, the recommended motion is as follows: “Move to approve the security release for Enterprise Rent a Car as detailed in the respective Security Reduction Worksheet, contingent on the developer being current with all other payments and obligations in accordance with the development agreement, including positive escrow balance as required by the City” ATTAC HMENTS: • HKGi Inspection Memo • Engineering Security Reduction Workshee t Memorandum 1 TO: Sophia Jensen FROM: Patrick O’Keeffe, PLA (MN, CO) DATE: 8/21/2026 RE: Close-out Landscape Warranty Inspection | Enterprise Rent-a-Car 0-Year Inspection & Re-inspection Initial Acceptance 1-Year Inspection & Re-inspection (if needed) 2-Year Inspection & Re-inspection Final Inspection Acceptance Date of Inspection 5.10.24 5.30.24 8.26.24 9.30.24 8.26.24 9.30.24 6.26.26 8.21.2026 Inspectors • Patrick O’Keeffe, PLA (MN, CO) • Analise Kruse, Landscape Designer Inspection Summary • An on-site landscape inspection was conducted to assess the condition and performance of the installed landscape elements. Based on this review, the site has met the City’s requirements for final acceptance. • See attached plan mark-ups for specific landscape conditions noted in this memo. Patrick O’Keeffe, PLA (MN, CO) Landscape Architect P: (651) 324-5277 | E: Patrick@hkgi.com 800 WASHINGTON AVE N STE 207 MPLS, MN 55401 | HKGI.COM ENTERPRISE RENT-A-CARTime of Performance: October 31, 2022SITE IMPROVEMENT AGREEMENT AMOUNTSCATEGORYCOST125%REMARKS#1#2#3#4#5#6Grading$260,000$325,000100% $325,000Sanitary SewerNANAWatermain$38,000$47,500100%$47,500Storm Sewer (w/pond structures)$55,000$68,750100%$68,750Street and Sidewalks$240,000$300,000100%$300,000Bituminous TrailsNANASurface Water FacilitiesNANAStreet LightingNANAStreet Signs and Traffic Control SignsNANAPrivate Utilities (electricity, natural gas, telephone, and cable)NANALandscaping$170,000$212,500100%$159,375$53,125Tree Preservation and RestorationNANAWetland Mitigation and BuffersNANAMonuments$2,500$3,125100%$3,125Erosion Control and Restoration$65,000$81,250100%$81,250Record Drawings$7,500$9,375100%$9,375TOTALS$838,000$1,047,500RELEASED AMOUNTS:$159,375$835,000$53,125CUMMULATIVE AMOUNTS:$159,375$994,375$1,047,500SECURITY AMOUNT REMAINING:$888,125$53,125$0DATE: 12/17/2024 12/16/2025 9/1/2026REDUCTIONS STAFF REPORT DATE: September 1st 2026 Consent TO: Mayor and Councilmembers FROM: Sophia Jensen, Senior City Planner AGENDA ITEM: Preliminary Plat and Open Space Planned Unit Development Extension – Granvia Preserve CORE STRATEGIES: ☐Vibrant, inclusive, connected community ☒Responsive, transparent, adaptive governance☐ ☒Managed Growth ☐Efficient, reliable, innovative services ☐Balanced Finances now and future ☐Resilient Infrastructure BACKGROUND: Twin Cities Land Development (TCLD) Land Holding LLC is requesting Preliminary Plat and Open Space Planned Unit Development (OP-PUD) extension for their 58-unit development on approximately 110 acres of land. The City Council adopted Resolution 2026-021 approving the preliminary plat and OP PUD on April 7th, 2026. The Subdivision Ordinance requires the subdivider to apply for the final plat within 180 days of preliminary plat approval, or the preliminary plat becomes void unless extended and approved by the Council. The Applicant, Twin Cities Land Development requested an extension on August 18th, 2026, for the period of 12 months. The reason for this request is to allow additional time to satisfy the conditions of preliminary plat approval and coordinate with other agencies on the community septic testing and approvals. ISSUE BEFORE COUNCIL: The City Council is being asked to consider whether to extend deadline to record the preliminary plat and OP PUD until October 4th, 2027. FISCAL IMPACT: None. OPTIONS: The City Council should consider the following options: 1)To extend the deadline to October 4th, 2027. 2)To extend the deadline for a shorter period of time. 3)To reject the deadline extension request. RECOMMENDATION: Staff is recommending that the City Council approve the request to extend the deadline for the Granvia Preserve Preliminary Plat and OP PUD as an item on the City Council’s consent agenda. If removed from the consent agenda, then Staff recommends the City Council approve the request with the following motion: “Move to adopt Resolution No. 2026-059, extending the Preliminary Plat and OP PUD deadline for the Granvia Preserve project to October 4th, 2027.” ATTACHMENTS: 1.Resolution 2026-059 2.Extension Letter Request – Twin Cities Land Development CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2026-059 A RESOLUTION APPROVING AN EXTENSION FOR THE PRELIMIANRY PLAT AND OP PUD DEADLINE FOR THE GRANVIA PRESERVE PROJECT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, TCLD Holdings LLC (the “Applicant”) submitted an application to the City of Lake Elmo (City) for a Preliminary Plat and Open Space PUD Plan for the Granvia Preserve development, a copy of which is on file in the City of Lake Elmo Community Development Department; and WHEREAS, on April 7th, 2026, the Lake Elmo City Council reviewed and approved Granvia Preserve Preliminary Plat and OP PUD through Resolution 2026-021; and WHEREAS, Lake Elmo Municipal Code section 103.00.090 (h) requires final plats to be submitted within 180 days after preliminary plat approval, unless an extension is approved by the City Council; and WHEREAS, The Applicant has submitted a request for an extension to the deadline of the approved Preliminary Plat and OP PUD to allow for additional time to satisfy the conditions of preliminary plat approval and coordinate with other agencies on the community septic testing and approvals. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve an extension for recording the Preliminary Plat and OP PUD for the Granvia Preserve subdivision and hereby extends the deadline to October 4th, 2027. Passed and duly adopted this 1st day of September 2026 by the City Council of the City of Lake Elmo, Minnesota. ______________________________ Charles Cadenhead, Mayor ATTEST: ______________________________ Julie Johnson, City Clerk STAFF REPORT DATE: 9/1/2026 Consent TO: Mayor and Councilmembers FROM: Ashley Monterusso, City Planner REVIEWED BY: Nicole Miller, City Administrator & Jason Stopa, CD Director AGENDA ITEM: Approve Resolution for Met Council Planning Assistance Grant Funds Application CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance ☐ Managed Growth ☐ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: The City of Lake Elmo must review and update its comprehensive plan as required by the “decennial” review provision of Minnesota Statutes section 473.864. Updating local comprehensive plans requires significant time, knowledge, and resources from municipal partners. As such, the Met Council is allowing eligible cities to apply for “Planning Assistance Grants” to provide direct funding assistance to support a subset of communities in the region with 2050 Comprehensive Plan updates.  As part of the application process, the City must approve a Resolution identifying the need for funding to complete its 2050 comprehensive plan update and authorizing an application for planning assistance grant funds. ISSUE BEFORE COUNCIL: Should the City approve a resolution identifying the need for funding to complete its 2050 comprehensive plan update and authorize an application for planning assistance grant funds? PROPOSAL DETAILS/ANALYSIS: See attached 2026 Planning Assistance Grant Guide for more information. FISCAL IMPACT: Base award funding level is $40,000. Grant funds can be used for costs directly associated with developing 2050 Comprehensive Plan Update, incurred during the grant activity period, December 17, 2025, through December 31, 2029. OPTIONS: Approve Resolution 2026-062 Do not approve Resolution 2026-062 RECOMMENDATION: If removed from the Consent Agenda, staff recommend the following motion: “Motion to approve Resolution 2026-062,identifying the need for funding to complete its 2050 comprehensive plan update and authorizing an application for planning assistance grant funds” ATTACHMENTS: Resolution 2026-062 2026 Planning Assistance Grant Guide RESOLUTION NO. 2026-062 CITY OF LAKE ELMO, MINNESOTA RESOLUTION IDENTIFYING THE NEED FOR FUNDING TO COMPLETE ITS 2050 COMPREHENSIVE PLAN UPDATE AND AUTHORIZING AN APPLICATION FOR PLANNING ASSISTANCE GRANT FUNDS WHEREAS the City of Lake Elmo must review and update its comprehensive plan as required by the “decennial” review provision of Minnesota Statutes section 473.864 , subdivision 2; and WHEREAS, on December 17 2025, the Metropolitan Council adopted need-based eligibility criteria for awarding available local planning assistance grant funds and established maximum grant amounts, including bonus incentive grants, for eligible grantees to help grantees review and update their comprehensive plans as required by the “decennial” review provisions of Minnesota Statutes section 473.864, subdivision 2; and WHEREAS, the City is an eligible city, county, or town in the metropolitan area as defined in Minnesota Statutes section 473.121; AND WHEREAS, planning assistance grant funds will be made available to eligible applicants subject to terms and conditions contained in Metropolitan Council grant agreements. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: Authorizes its City Administrator, Nicole Miller to: 1) submit on behalf of the City an application to the Metropolitan Council for Local Planning Assistance grant funds for the decennial review and update of the City’s local comprehensive plan required under Minnesota Statutes section 473.864; and 2)execute on behalf of the City a grant agreement with the Metropolitan Council for planning assistance grant funds. Adopted this ___ day of _____________, 2026. ___________________________________ ___________________________________ Mayor Clerk 2026 PLANNING ASSISTANCE GRANT GUIDE April 2026 The Met Council’s mission is to foster efficient and economic growth for a prosperous metropolitan region. Metropolitan Council Members Robin Hutcheson Chair Judy Johnson District 1 Reva Chamblis District 2 Tyronne Carter District 3 Deb Barber District 4 John Pacheco Jr. District 5 Robert Lilligren District 6 Yassin Osman District 7 Anjuli Cameron District 8 Diego Morales District 9 Peter Lindstrom District 10 Gail Cederberg District 11 Mark Jenkins District 12 Chai Lee District 13 Toni Carter District 14 Victor Obisakin District 15 Wendy Wulff District 16 The Metropolitan Council is the regional planning organization for the seven-county Twin Cities area. The Met Council operates the regional bus and rail system, collects and treats wastewater, coordinates regional water resources, plans and helps fund regional parks, and administers federal funds that provide housing opportunities for low- and moderate-income individuals and families. The 17-member Council board is appointed by and serves at the pleasure of the governor. On request, this publication will be made available in alternative formats to people with disabilities. Call Metropolitan Council information at 651-602-1140 or TTY 651-291-0904. PAGE - 2 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Introduction The purpose of this guide is to assist you in receiving and managing a planning assistance grant from the Met Council in support of developing your 2050 Comprehensive Plan. In the pages that follow, this guide will provide information about the funding available, how to receive it, and an overview of your responsibilities as a grantee. Table of Contents 2026 Program Overview Background and Purpose ................................................................................... 3 Eligible Applicants .............................................................................................. 3 Award Amounts and Payments .......................................................................... 3 Program Requirements ...................................................................................... 4 Program Contact ................................................................................................ 4 Grant and Application Details Base Award ........................................................................................................ 5 Early Plan Completion Incentive ........................................................................ 5 Normal versus Early Plan Completion Requirements Advancing Regional Goals Incentive ................................................................. 6 Equitable and Inclusive Region Examples Healthy and Safe Communities Examples Dynamic and Resilient Region Examples Instructions for Applying Online (Fluxx) ............................................................. 9 Application Tips Technical Assistance PAGE - 3 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Required Application Attachments ................................................................... 11 Work Plan and Budget Authorizing Resolution Grant Application Review and Approval Process ............................................ 11 How to Manage Your Grant Roles and Responsibilities ................................................................................ 12 Eligible Activities ................................................................................................ 13 Grant Payments ................................................................................................. 14 Reporting ............................................................................................................ 15 Amendments ...................................................................................................... 16 Closing a Grant .................................................................................................. 17 PAGE - 4 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE 2026 Program Overview Background and Purpose The Met Council recognizes that updating local comprehensive plans requires significant time, knowledge, and resources from municipal partners. The Met Council is offering direct funding assistance to support the region’s smallest and most resource-limited communities with their 2050 Comprehensive Plan updates. The Planning Assistance Grants Program supports a subset of communities in the region with their 2050 Comprehensive Plan updates. Planning assistance grants are non-competitive grants to eligible communities. All complete applications received from eligible applicants by the submission deadline at 3:00 p.m. on November 6, 2026 will be awarded a grant at the base award levels listed below. Eligible Applicants Eligible communities for the non-competitive grants were identified based on selection criteria adopted by the Met Council. The criteria targets communities in the region with a greater need for assistance to fund and manage a Comprehensive Plan Update. The two criteria used in estimating need were current population and adjusted net tax capacity per capita of the community compared to the metro median. Historically, eligibility includes counties with land use authority for the townships in their jurisdiction and one group of rural communities that pool their resources to coordinate completion of their comprehensive plans together. The Met Council has continued to consider these groups as grant eligible entities. Communities eligible for a Planning Assistance Grant meet one of the following three criteria: 1. Current population (2024) is between 2,500 to 14,999 AND adjusted net tax capacity per capita (2024) is less than or equal to 125% of metro median net tax capacity per capita; or 2. Current population (2024) is between 15,000 to 35,000 AND adjusted net tax capacity per capita (2024) is less than or equal to 100% of metro median net tax capacity per capita; or 3. County with land use planning authority for townships within their jurisdiction OR a consortium of five or more Dakota County communities in the rural service area working collaboratively on their comprehensive plan updates. Under these criteria, 64 individual communities, two counties (Scott and Carver), and one consortium group (of five or more rural service area communities in Dakota County) are eligible. Communities eligible for these grants are identified on this list and map. Award Amounts and Payments Base Award Eligible communities who complete an application may receive a non-competitive planning assistance grant at the following base award funding levels: • 60 sewered communities may receive $40,000 each • 4 unsewered communities may receive $25,000 each • Scott County, Carver County, and Consortium may receive $110,000 each PAGE - 5 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Optional Incentive Grants In addition to the base-level funding, eligible grantee communities are also eligible for two optional incentive grants. Grantees can receive one or both in addition to their base grant. • Early Plan Completion Incentive - $4,000 • Advancing Regional Goals Incentive - $10,000 Early Plan Completion Incentive Grant To qualify for this incentive grant, a grantee’s 2050 Comprehensive Plan (approved by local authorizing resolution) must be deemed complete for review by the Met Council by October 31, 2028. To allow the required 15 business days for review, this requires submission no later than October 10, 2028. Please note that completeness is the standard, not merely plan submission. Advancing Regional Goals Incentive Grant The Imagine 2050 plan articulates a shared vision for the Twin Cities region’s future . The regional goals call for: • a more equitable and inclusive region, where historical disparities are eliminated and all people feel welcomed and empowered; • healthy and safe communities, where residents enjoy lives of dignity, well -being, and access to essentials such as housing, transportation, and health supports; and • a dynamic and resilient region, capable of meeting economic and social opportunities and challenges, including ensuring choice, access, and affordability for all. To qualify for an Advancing Regional Goals Incentive Grant, communities must identify one (or more) of the regional goals they intend to advance through their comprehensive plan and include a description of the strategies they plan to implement. For details about incentive requirements, see Grant and Application Details section below. Payment Schedule The Planning Assistance Grant will be disbursed in two installments , one upon execution of the agreement and approval of a work plan, and a second after the grantee has adopted the Met Council-authorized Comprehensive Plan. See the Grant Payments section for more details. Program Requirements Use of Funds Grant funds can only be used for costs directly associated with developing your local 2050 Comprehensive Plan Update, incurred during the grant activity period, December 17, 2025, through December 31, 2029. For more details, see the Eligible Activities section. Grantee Responsibilities Upon execution of a grant agreement, in order to maintain eligibility for this funding, grantees must remain in compliance by adhering to all statutory and council requirements of their local Comprehensive Plan Update and submitting semi-annual progress reports and a final report. For a full list of these responsibilities, see the Grantee Responsibilities section below. Program Contact For more information about this program or application process, please feel free to contact Angela R. Torres at angela.torres@metc.state.mn.us. PAGE - 6 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Grant and Application Details Submission Deadline for eligible applicants: Friday, November 6, 2026, at 3:00 p.m. Base Award As this is a non-competitive grant, all eligible communities who submit a complete application by the deadline will be awarded a grant at the base amount for which they qualify (see Eligible Applicants above). A complete application can be submitted through the Met Council’s grant management system (Fluxx) and consists of: • A simple online application form • An authorizing resolution from your governing body • A detailed work plan for the development of your 2050 Comprehensive Plan update • A project budget for the planning process Early Plan Completion Incentive The Met Council is pleased to offer grantees an incentive grant to those whose Comprehensive Plan Update is deemed complete by Met Council staff by October 31, 2028. All eligible applicants are automatically eligible for this award when they apply for their Planning Assistance Grant. There is no further action required at the time of application to be considered for this incentive funding. To receive the incentive funding, grantees must submit a 2050 Comprehensive Plan (approved by local authorizing resolution) to the Met Council no later than October 10, 2028, and it must be deemed complete by October 31, 2028. Once deemed complete, the formal plan review will begin. NOTE: October 10, 2028, permits exactly the 15 business days required for Met Council review for completeness, however, if there are items missing, this does not allow any turnaround time for addressing these needs. Given that the great majority of Comprehensive Plan submissions have historically required some follow-up, it is recommended that grantees hoping to receive the Early Plan Completion Incentive submit well in advance of this final date. The Early Plan Completion Incentive Grant is paid with the second (and final) installment. PAGE - 7 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Advancing Regional Goals Incentive The Met Council is offering an additional financial incentive to communities that are going above and beyond in their planning efforts to achieve regional goals. Imagine 2050, the regional development guide, establishes a shared vision for the future of the Twin Cities region. It advances three people-centered regional goals: • Equitable and Inclusive Region – Eliminate historical disparities so all people feel welcomed, valued, and empowered. • Healthy and Safe Communities – Ensure residents live with dignity and well-being, with access to housing, transportation, health supports, and other essentials. • Dynamic and Resilient Region – Strengthen the region’s ability to meet economic and social opportunities and challenges, ensuring choice, access, and affordability for all. All eligible applicants are automatically eligible for this award when they apply for their Planning Assistance Grant. There is no further action required at the time of application to be considered for this incentive funding. To receive this incentive funding, grantees must meet the following requirements: 1. Have an approved work plan that includes local strategies towards advancing regional goals. An ideal time for updating this work plan will be before or at the midpoint check- in. The work plan must reflect a plan and process consistent with achieving the outcomes described in this section, or similar. 2. Include policies or plans in the Comprehensive Plan Update that materially advance the three people-centered regional goals. 3. A final report must describe how planning activities influenced the goals, policies and plans included in the comprehensive plan update, and point to measures that would be impacted by these plans. Early Timeline Begins April 2028 at the latest Q3 2028, no later than October 10, 2028 15 days or more with missing items By October 31, 2028 Normal Timeline By June 2028 Due by December 31, 2028 15 days or more with missing items Normal versus Early Plan Completion Requirements Comp Plan Review Process Steps: Adjacent & affected review Submit plan to Council Council review for completeness Deemed complete, ready for review PAGE - 8 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Refer to the pages that follow for further examples and details around the three people - centered goals outlined in Imagine 2050, and what kinds of work these goals could encompass. The Advancing Regional Goals Incentive Grant is paid with the final installment, pending Met Council’s staff determination that the above criteria have been met. Communities may advance regional goals through a wide range of strategies in their comprehensive plans. The following options illustrate approaches that align with the Equitable and Inclusive Communities, Healthy and Safe Communities, and Dynamic and Resilient Communities goals. Communities may choose to implement any of these strategies, adapt them to local conditions, or propose alternative approaches that reflect their unique priorities, strengths, and community needs, provided they clearly demonstrate h ow their strategies advance the regional goal. Equitable and Inclusive Region Examples Equity as a Guiding Principle • Advance equity by planning to reduce disparities in access to housing, transit, employment, and essential services for Black communities, Indigenous communities, and people of color. Establish performance measures tied to equity goals, such as reductions in racial gaps in homeownership and increased access to transit within one- quarter mile for underserved communities. • Adopt a local equity framework to address the lasting impacts of inequitable governmental actions on Black, Indigenous, and people of color. Use it to evaluate local policies and practices, and set clear, well-resourced actionable commitments to implement needed changes. Advancing Environmental Justice Through Reparative Policies and Investments • Identify policies and investments intentionally designed to repair past harms, including targeted housing investments in disinvested neighborhoods, anti -displacement strategies, and remediation of environmental hazards. • Identify strategies to achieve measurable reductions in exposure to environmental hazards—such as air pollution, heat islands, and contamination—in overburdened communities, as tracked through environmental, health, and quality -of-life indicators. • Strengthen engagement and partnerships with overburdened communities through sustained, compensated participation in environmental planning and evaluation activities, and formalized collaboration on policy and project outcomes. Historical Context, Anti-Displacement and Equity Analysis • Include historical analyses in planning documents that describe how past exclusionary policies, such as redlining and zoning barriers, shaped current inequities. Use this context to inform land use, housing, transportation, and economic development strategies. • Identify policies to reduce involuntary displacement by minimizing residential and commercial displacement in areas experiencing growth or public investment, as measured by residential turnover, eviction rates, and business closures. Ensure public investments in transportation, utilities, parks, and redevelopment deliver benefits to existing residents without increasing displacement risk. PAGE - 9 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Community-Centered Engagement, Planning and Capacity Building • Establish formal processes for co-creation with historically excluded communities in planning and policy decisions, such as advisory councils, community design sessions, and shared decision-making structures. • Identify strategies to provide capacity-building support, including training and compensation, to enable residents to participate fully in community planning and plan implementation. • Identify environmental policies and projects that provide measurable community benefits beyond harm mitigation, such as new environmental infrastructure, health improvements, or economic opportunities co-identified with overburdened communities. • Ensure community planning and investment decisions incorporate both quantitative disparities data and the stated priorities of overburdened residents, with documented use of community-generated input in major plans and projects. • Conduct a process that meaningfully engages community members—especially those historically underrepresented—to inform the development of strategies, policies, and actions that advance the identified regional goals. Healthy and Safe Communities Examples Health as a Guiding Principle • Elevate community health and health equity as a central theme shaping the comprehensive plan’s vision, goals, community engagement strategies, and policy framework, including participation in initiatives such as the AARP Network of Age - Friendly Communities. • Articulate a comprehensive vision for a healthy and equitable food system that supports local production, distribution, and consumption. This may include protecting agricultural land, supporting urban agriculture and community gardens, and improving access to healthy foods. • Identify strategies to align economic development policy with community health outcomes by supporting healthy food businesses, creating employment pathways for people facing barriers to work, and incentivizing affordable and workforce housing. Connected Communities • Prioritize safe walking, biking, and transit pathways while creating a transportation system that serves all people and supports traffic calming, placemaking, and connectivity. • Align land use, zoning, transportation, and open space planning with community health needs by supporting compact, mixed-use development or adopting a complete streets policy. • Identify parks, trails, and open space investments that expand access and increase participation among underserved populations Dynamic and Resilient Region Examples Regional Economic Framework Alignment • Advance regional economic goals by identifying strategic priorities from the Regional Economic Framework and the Comprehensive Economic Development Strategy (CEDS) that are most relevant to the community. Identify and address priority areas informed by local conditions and SWOT analysis, which may include: PAGE - 10 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE o Job growth o Workforce development and skills alignment o Racial inclusion in employment and business ownership o Talent migration and retention o Regional brand and economic identity o Startups and innovation o Affordability o Transportation and mobility o Participation in the new climate economy o Data-Informed Economic Planning • Use Community Profiles, Census Data or other economic data sources to conduct a SWOT analysis that identifies strengths, challenges, opportunities, and risks, to the local economy, and to define policies and actions that advance desired economic outcomes. Economic Development Partnerships • Demonstrate Comprehensive Plan engagement, or a plan for ongoing engagement strategies with key economic partners, such as chambers of commerce, including ethnic chambers of commerce (e.g. India Chamber of Commerce MN, Latino Economic Development Center), employers, workforce organizations, labor unions, community colleges, high schools, and regional institutions, to support coordinated implementation of economic priorities Instructions for Applying Online (Fluxx) Step 1 Identify who will be responsible for entering and submitting an application online , and make sure this person has an account in Met Council’s online grants management system, Fluxx. You can log in here. • This should be an employee of your city/town/county. This should not be a consultant. A consultant may be added to an application and contribute, but may not submit on behalf of an applicant. • Your username is your email. Grantee staff who previously had an account in WebGrants can use the “Forgot Password” link to set up a new password with the same email address. • If you are new to managing Met Council grants online, please ask someone within your organization who has Fluxx access to add you as a user for your organization. • If your organization is new to grants at the Met Council, please reach out to staff below for assistance in setting up an organizational account. • Please refer to the Met Council’s Fluxx Information webpage for a Fluxx User Guide, as well as general tips and resources. Step 2 Create a new Planning Assistance application • Within Fluxx, navigate to the “Apply For Funding” page, and find the Local Planning Assistance section. Click “Start your application.” • Be sure to add yourself as a contact on the grant application before closing it, to ensure you are able to access it after saving. Step 3 Complete the brief online application form (see Application Tips, below) PAGE - 11 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Step 4 Upload your authorizing resolution(s) Step 5 Upload your Work Plan and Budget Step 6 Click “SAVE.” When your application is complete, click “SAVE AND CLOSE.” You will then see a “SUBMIT” button. Submit before 3:00 p.m. on November 6, 2026. Applications will be reviewed and processed on a monthly basis throughout the application period. See the Grant Application Review and Approval Process section below. Application Tips • Have your notification of eligibility from the Met Council on hand. This will confirm your grantee type and base award amount. • Grant contacts: You can include up to three grant contacts. Two of these may be staff at your organization, and the third could be a consultant who is assisting in your comprehensive planning process. o Ensure a city/town/county employee or elected official initiates the application. A consultant may be added to and contribute to an application, but may not initiate or submit the application. o If you are working internally with staff at your organization who will need access to the grant to collaborate on the application, or manage the grant and submit reports, or receive communications about the grant, please provide their name, title, and email address. o If you have identified a lead consultant on the project, you may add them to the grant. Please provide their contact information, including an email address. Once added, this person can contribute to the application and future reports, but cannot submit. • If you are applying on behalf of the Dakota County Consortium: o Ensure that the lead applicant/fiscal agent initiates and submits the application. o Include an authorizing resolution on behalf of each community that is part of the consortium. Technical Assistance For questions about the program requirements or the incentive awards, contact Emma Dvorak. Emma Dvorak, Senior Planner emma.dvorak@metc.state.mn.us, 651-602-1399 For common questions related to the online application and grant management system, Fluxx, see Met Council’s Fluxx Information webpage, including resources and videos. For further assistance with submitting your Fluxx application, contact Erin Brueggemann. Erin Brueggemann, Grant Administrator erin.brueggemann@metc.state.mn.us, 651-602-1112 PAGE - 12 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Required Application Attachments You can find templates/samples for these required attachments on the grant webpage. Work Plan and Budget You may choose to create your own or use the Met Council’s work plan and budget template. Your work plan will be incorporated in your grant agreement by reference and will assist your sector representative in supporting you and your project. It is a required attachment with your application. Use the work plan and budget template to outline your community’s approach to completing the 2050 Comprehensive Plan update, tailoring timelines, tasks, and responsibilities to your local context. Fill in basic project details, placeholder timelines, and identify how work will be managed. Summarize key activities for project administration, community engagement, data analysis, and all required plan elements, along with how the plan will be implemented. Keep entries concise and use realistic estimates. Updates to the work plan as the project evolves must be shared with the Met Council through the semi-annual reports. For grantees who are working toward one of the two incentives, their work plan should be consistent with the timeline and/or inclusion of these goals. Understanding that planning is a process that evolves over time, the mid-point check-in is an opportunity to revisit and revise this plan, to match your goals for your Comprehensive Plan. Prior to both your initial and your final payment, you must have a work plan that has been accepted by your sector representative and is aligned with your work. Your work plan should, at a minimum, include the general outline of tasks required to complete the local comprehensive plan update along with the expected timeline to meet statutory or early completion deadlines. The project budget should convey the overall comprehensive plan project costs. This is a project budget for your whole planning process, not a grant budget. Authorizing Resolution Applicants are required to submit a signed authorizing resolution from your governing body. For consortium applicants only: We require an authorizing resolution passed by each included municipality’s governing body. Grant Application Review and Approval Process After the last day of the each month while the application is open, Met Council staff will initiate a review of newly submitted applications. Elements of the review will include: • Confirming the applicant is an eligible entity • Confirming the application is complete and accurate • Approving the work plan, or working with the applicant to make any needed changes Once approved, grantees will be notified of their award, and will be invited into the post-award process, including confirming their signatories and payment information, and executing the grant agreement. More on post-award processes can be found in the next section of this document, How to Manage Your Grant. PAGE - 13 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE How to Manage Your Grant Roles and Responsibilities Grantee Responsibilities Upon execution of a grant agreement, in order to maintain eligibility for this funding, grantees must remain in compliance in the following ways : 1. Submit semi-annual progress reports in January and July, summarizing progress and communicating any significant changes in work plan and expected outcomes. 2. Participate in a mid-point and close-out check in with your sector representative. 3. Meet the statutory 6-month requirements for Adjacent and Affected Jurisdiction Review before submitting your plan to the Met Council. 4. Submit an update to your comprehensive plan that has been adopted by your local governing body via resolution, to the Met Council no later than December. 31, 2028. 5. Ensure the local Plan Update: a. Is complete as described in the Met Council’s Local Planning Handbook, b. Conforms to metropolitan system plans of the Met Council, c. Is consistent with the adopted policies of the Met Council, and d. Is compatible with the plans of adjacent and affected jurisdictions. 6. Submit a final report within 120 days after grant expiration. 7. Maintain accurate and complete accounts, financial records, and supporting documents relating to the receipt and expenditure of the grant funds in the event of an audit. 8. Grantee’s governing body adopts the authorized comprehensive plan and submits the final plan and majority resolution to the Met Council . Additional responsibilities to receive the Early Plan Completion Incentive Grant: • Have an approved work plan that reflects a plan and timeline consistent requirements for this $4,000 incentive grant. • Submit an update to your comprehensive plan that has been adopted by your local governing body via resolution, to the Met Council no later than October 10, 2028. o Comprehensive plan update must be deemed complete by Met Council staff by October. 31, 2028. o Meet the statutory 6-month requirements for Adjacent and Affected Jurisdiction Review before submitting your plan to the Met Council. Additional responsibilities to receive the Advancing Regional Goals Incentive Grant: • Have an approved work plan that reflects a plan and process consistent with this Grant Guide to ensure eligibility for this $10,000 incentive grant. • Provide mid-point and final reporting to demonstrate how your strategies and the resulting comprehensive plan are advancing regional goals in alignment with standards. What is the Met Council’s role? • Provide technical assistance to grantees, including answering questions about grant requirements and Comprehensive Plan Update requirements. • Monitor project through semi-annual reports and sector representative check-ins. • Process amendment requests and remind grantees of coming deadlines. • Work with grantees to process payments and close the grant. PAGE - 14 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Sector Representative You may direct questions about the comprehensive plan process and requirements to your sector representative. Met Council Authorized Representative Grantees can direct grant-related questions to the Met Council’s Authorized Representative: Erin Brueggemann, Grant Administrator erin.brueggemann@metc.state.mn.us, 651-602-1112 Eligible Activities Grantees may use grant funds for costs directly associated with the development of their local 2050 Comprehensive Plan Update. Eligible activities could include, but will not be limited to: • Staff time • Consultant and professional services • Printing and publishing • Other activities required to update your Comprehensive Plan, provided that they are entirely consistent with a Met Council-approved work plan and budget and executed two-party grant agreement, the Met Council’s Comprehensive Development Guide, the Metropolitan Land Planning Act, and other applicable state laws Ineligible Activities Grant funds may not be used for: • Per diem payments to appointed or elected board or commission members • Purchasing or acquiring equipment or other tangible, nonexpendable personal property • Activities inconsistent with the Met Council’s Comprehensive Development Guide, the Metropolitan Land Planning Act, Minnesota’s Critical Areas Act, or other applicable state laws The grantee must forfeit to the Met Council any unspent grant funds and any grant funds that are not used for the authorized activities specified above. PAGE - 15 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Grant Payments Your grant will be paid via ACH transfer. To set up the ACH transfers, we may require a W-9 and ACH Vendor form to be completed prior to your grant agreement. The Planning Assistance Grant will be disbursed in two installments. • The first payment will be 50% of the base grant amount disbursed within 3 5 days after the acceptance of your work plan and the execution of a grant agreement. • The second and final payment will include the remaining 50% of the base grant amount plus any incentive payments included in the grant agreement for which requirements have been met (see below). This payment will be disbursed after you have submitted your Comprehensive Plan Update and final report, and after the Met Council has reviewed and acted upon the Plan Update, with that action finding that the it meets all statutory requirements for timeliness, completeness, conformance, consistency, and compatibili ty. If Met Council staff deem that you have also met the criteria requirements of the incentive grants, the second payment will include these incentives. (See the Grantee Responsibilities section above for the complete criteria.) Timing/Criteria Payment Amount First payment Paid within 35 days of a fully executed grant agreement 50% of Base Award Second payment Paid within 35 days of the Met Council’s authorization and action, finding the plan meets all statutory requirements. 50% of Base Award …if Advancing Regional Goals requirements are met + $10,000 …if Early Plan Completion Incentive requirements are met + $4,000 PAGE - 16 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Reporting Semi-Annual Progress Reports Twice a year, you will be prompted to submit a semi -annual progress report through Fluxx, the Met Council’s online grant management system. Reporting Period Due Date January 1 – June 30 July 31 July 1 – December 31 January 31 The report consists of two sections: 1. Comprehensive Plan Update Progress Report During this reporting period: • Summarize any work done toward your Comprehensive Plan Update. • Summarize any internal or external changes that might impact your planning process or goals. 2. Incentive Updates • Are you on track to meet the Early Plan Completion Incentive deadline? • Referencing any Regional Goals you’ve identified and the work plan you’ve submitted, are there any significant changes to your planned activities? Mid-Point Check-in with a Sector Representative At or near the mid-point of your grant activity period (between August-November 2027) connect with your sector representative to schedule this meeting. This meeting is required to receive the second half of grant funds. This meeting will be an opportunity for you to provide more of an update on how your planning process is progressing, make any updates needed to your work plan, and for the sector representative to offer resources or support. In addition to reviewing your most-recent semi-annual progress report, your sector representative will use your work plan as a guide to ask about your project, including how work toward meeting the Early Plan Completion deadline or toward any identified Advancing Regional Goals outcomes is progressing. You may submit an updated work plan in advance, or after the mid-point check in. PAGE - 17 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Amendments Project activities must remain consistent in scope with your Met Council-approved work plan. The terms of your grant may be adjusted under certain circumstances, as outlined below and in Paragraph 2.10 of your grant agreement. Timeline and How to Request If you need to request an extension of this timeline, you must submit an amendment request via Fluxx, the Met Council’s grant management system at least 90 calendar days prior to the grant expiration date. Work Plan Changes Your work plan is incorporated in your grant agreement by reference and will assist your sector representative in supporting you and your comprehensive planning process. Understanding that comprehensive planning is a process that evolves over time, the Met Council expects your work plan may evolve as well. At the time of initial and final payments, you must have a current work plan in place, approved by Met Council staff. Changes to your work plan do not require a formal contract amendment but may be approved as an administrative adjustment. The mid-point check-in is an opportunity to revisit and revise this work plan, to match your goals for your Comprehensive Plan. Grantees may initiate an update to their work plan at any time through Fluxx, the Met Council’s grant management system. Term and Extensions Key Grant Dates: December 31, 2028 Submission Deadline: You must submit your Comprehensive Plan Update to the Met Council by this date to receive your second payment. December 31, 2029 Grant Expiration Date: You have until this date to have your governing body adopt the Met Council-authorized Comprehensive Plan and to submit your majority resolution to the Met Council Tuesday, April 30, 2030 Closeout Period Ends: Following your expiration date, you have 120 days to submit all final reports and deliverable materials to the Met Council. The term of your grant may be extended, but only in conjunction with an extension authorized under Minnesota Statutes section 473.864, subdivision 2. No extension is possible for the Early Plan Completion Incentive Grant. PAGE - 18 | METROPOLITAN COUNCIL 2026 PLANNING ASSISTANCE GRANT GUIDE Closing a Grant Grants are closed when the grantee completes the grant obligations or if the grantee cancels any balance on a grant (in which case, the remaining funds will revert to the Met Council). Prior to closing the grant, the following must be completed before the final payment is remitted. Deliverables Submitting Your 2050 Comprehensive Plan For this grant, your primary deliverable is your local 2050 Comprehensive Plan Update. You can find instructions about the planning requirements, submission methods and review process here within the Local Planning Handbook online. After the Met Council has authorized your Comprehensive Plan Update, your governing body must adopt the authorized comprehensive plan and submit the final plan and majority resolution to the Met Council. Final Report You are required to submit a final report within 120 days of your expiration date to close out your grant and receive your second payment. You will submit this through the Fluxx, the Met Council’s online grant management system. This will include: • A final work plan and budget with actual expenses. • An overview of your process and outcomes achieved. • Questions about the grant program. • If you opted to pursue the Advancing Regional Goals Incentive Grant, you will name additional outcomes that you are working toward in your 2050 Comprehensive Plan Update. You will report on the strategic priorities you worked toward, and how your activities connected to outcomes in your Comprehensive Plan. 390 Robert Street North Saint Paul, MN 55101-1805 651-602-1000 TTY 651-291-0904 public.info@metc.state.mn.us metrocouncil.org Follow us on: Bluesky: @metcouncilmn.bsky.social Facebook: Metropolitan Council Instagram: @metcouncilnews LinkedIn: Metropolitan Council of the Twin Cities STAFF REPORT DATE: September 1, 2026 CONSENT TO: Mayor and Councilmembers FROM: Adam Swnanepoel – Assistant Public Works Director AGENDA ITEM: Approve Snow Groomer Purchase CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance☒ ☐ Managed Growth ☐ Efficient, reliable, innovative services ☐ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: Each year, the City grooms more than 10 miles of trails throughout its park system. These trails provide opportunities for residents and park users to enjoy the outdoors throughout the winter months and are maintained as multi-use trails to accommodate a variety of recreational activities. During the winter season, the groomed trails are available for walking, snowshoeing, and cross-country skiing. Regular grooming helps create safe, accessible, and enjoyable conditions for users during the winter months. The trail system also provides an important connection to the City's parks and natural areas, allowing community members to still access the park. Maintaining and grooming the City's winter trail network is an important part of providing recreational opportunities. The City's current trail-grooming equipment has reached the end of its useful service life and is now in need of replacement. If the City Council elects to continue providing winter trail grooming throughout the park system, purchasing a replacement groomer will be necessary to maintain the City's existing level of service. ISSUE BEFORE COUNCIL: Should the City purchase a new snow groomer? PROPOSAL DETAILS/ANALYSIS: The City's current snow groomer has undergone several modifications over the past few years in an effort to extend its useful life and continue providing groomed trails throughout the park system. The City currently grooms over 10 miles or trails in five parks within the community. Because the groomer must be transported from one park to another, the equipment has required numerous adaptations to accommodate transportation to and from each location. A new snow groomer would provide a more efficient solution. The replacement unit would be equipped with transportation wheels and a hitch system, allowing it to be safely and easily towed between parks using the City's existing vehicles and equipment. This would eliminate the need for many of the modifications currently required and improve the efficiency of the City's winter trail-grooming operations. FISCAL IMPACT: The public works department budgeted $20,000 for a snow groomer replacement in the 2026 budget. The proposed groomer is expected to cost about $11,000. Funds for the purchase of this will come from the public works operational budget. OPTIONS: 1.Approve the purchase of a snow groomer as outlined. 2.Amend or deny the purchase of a snow groomer RECOMMENDATION: (if pulled from Consent) “Motion to approve the purchase of a Snow Groomer as outlined at a cost not to exceed $13,000.” ATTACHMENTS: Snow groomer quote Estimate No:Est202492 Date:2026-08-26 Estimate For:THE CITY OF LAKE ELMO ASwanepoel@lakeelmo.gov 3445 Ideal Ave. N. Lake Elmo, MN 55042 (651) 747-3946 Description Quantity Rate Amount 7296 Club $5999 Corduroy attachment $549 Track setter $749 Brokerage fee $250 Tarrifs $3648.50 ( as of Aug 26,2026) Shipping $2394 Total in Canadian dollars $13589.50 Approximately $9778.12 usd Quote valid for 60days ** ** tarrifs are at 50% . If this changes prior to ordering and adjustment will be made accordingly in either direction. 1 $13,589.50 $13,589.50 Price in Canadian funds USD will be based off exchange rate 1 $0.00 $0.00 Lavallee And Sons Construction 2114 Washburn Rd Inverary ,on K0H 1X0 +1 (613) 539-3543 groomer@kingston.net https://happytrailspersonalgroomers.com/ BN/NE: 884115619RT0001 613-539-3543 construction@kingston.net groomer@kingston.net 1 / 2 Description Quantity Rate Amount Payment options For Etransfer payment please use invoice in message line and send to construction@kingston.net We have auto deposit If paying by cheque please make payable to: Lavallee and sons construction Please allow 7 days upon us receiving cheque for it to clear prior to pickup or prior to us shipping. Credit card : to avoid everyone paying an increased retail cost to cover the cost of credit card processing fees ,all credit card payments will be charged 3.5% transaction fee at time of processing Orders will be processed once payment has been received or otherwise arranged 1 $0.00 $0.00 Subtotal $13,589.50 HST 0% ($13,589.50)$0.00 HST 13% ($0.00)$0.00 Total $13,589.50 Total $13,589.50 Lavallee And Sons Construction - Estimate Est202492 - 2026-08-26 2 / 2 STAFF REPORT DATE: 9/1/2026 REGULAR TO: Mayor and Councilmembers FROM: Jason Stopa, Community Development Director REVIEWED BY: Ashley Monterusso, Planner AGENDA ITEM: 76 Acre Park Central Park RFP Recommendation CORE STRATEGIES: x Vibrant, inclusive, connected community x Responsive, transparent, adaptive governance ☐ Managed Growth ☐ Efficient, reliable, innovative services ☐ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: In 2024, the City of Lake Elmo conducted a Park System Study that identified a growing need for additional ball fields for youth baseball, full-size ball fields, amateur town ball fields, and supporting recreational amenities. The City’s 2040 Comprehensive Plan also supports the recommendation of prior planning studies for the construction of a community sports complex based on anticipated population growth. The City purchased 76 acres south of Sunfish Lake Park for a city park. This item went to a joint City Council/Parks Commission workshop for general direction on 9/9/2025. Staff presented an update/discussion for the item at the Parks Commission meeting on 12/15/2025. As a next step in the process, the City of Lake Elmo issued a Request for Proposals (RFP) to solicit qualified consultants to further evaluate the project, shape the vision, gather community feedback, and assess feasibility. DETAILS AND ANALYSIS: • The City Council approved of releasing an RFP for the 76-acre Park at their meeting on 5/5/2026. • The RFP was released June 22, 2026. • The City received 9 proposals. • The Scoring Committee independently scored all proposals using criteria set in the RFP. The Committee met and discussed proposals, re-evaluated and agreed on their top three proposals. Recommendation #1: An update about the RFP process was provided to the Parks Commission in July 2026, and the Parks Commission expressed an interest in supporting the RFP Scoring Committee in making a recommendation for a consultant to City Council. • Staff recommended that the Parks Commission move forward with HKGi as the recommendation for City Council as their team scored higher than the remaining teams. • On August 17, 2026, the Parks Commission recommended hiring HKGi as the consultant for the City of Lake Elmo Central Park/Sports Complex Master Plan. • Staff anticipate beginning work with the consultant team in September. Recommendation #2: The Parks Commission also made a motion at their meeting in July to recommend that the City Council “evaluate how the sports complex might impact Lake Elmo Park Reserve and Sunfish Lake Park to determine if it’s an appropriate location for such a facility.” Staff understand this recommendation intends for City Council to evaluate potential wildlife and nature impacts at the proposed park location during the upcoming study; however, the recommendation does not identify a specific action for the Council to take. Staff is therefore presenting the recommendation for Council discussion and direction. Parks Commission Chair, Ellen Esch, will be present at the meeting to clarify the Parks Commission recommendation further, if necessary. Staff understand that the intent of the recommendation is in regard to impacts of this project on the surrounding area. Considerations related to the recommendation could include evaluating: o Lighting o Parking o Scale of development o Other environmental impacts It is anticipated that working with the consultant may shed light on some of these considerations. ISSUES BEFORE CITY COUNCIL: 1. Does the City Council want to move forward with the Parks Commission recommendation to hire HKGi as the selected consultant for the City of Lake Elmo Central Park/Sports Complex Master Plan? 2. Would the City Council like to provide direction regarding recommendation #2? OPTIONS For Recommendation #1: • Accept the Parks Commission’s recommendation to select HKGi. • Reject the Parks Commission’s recommendation to select HKGi and select a different consultant. OPTIONS For Recommendation #2: The Parks Commission provided feedback and concern about project impacts on the surrounding area. Since the recommendation does not identify a specific action for the Council to take, staff plan on communicating any specific concerns from the Council to the consulting team during the kick-off meeting to incorporate into the report. Recommended Motion: Staff recommend the following motion: “Motion to hire HKGi as the selected consultant for the Central Park/Sports Complex Master Plan.” ATTACHMENTS: • Central Park Sports Complex Master Plan RFP proposals from three proposers (not shared with the public per data privacy laws) • Scoring chart/matrix for top three proposers (not shared with the public per data privacy laws) 76 Acre Park/Sports Complex RFP Selection 76 Acre Park/Sports Complex RFP Selection City Council | September 1, 2026 Overview BACKGROUND: In 2024, the City of Lake Elmo conducted a Park System Study that identified a growing need for additional ball fields for youth baseball, full-size ball fields, amateur town ball fields, and supporting recreational amenities. The City’s 2040 Comprehensive Plan also supports the recommendation of prior planning studies for the construction of a community sports complex based on anticipated population growth. The City purchased 76 acres south of Sunfish Lake Park for a city park. As a next step in the process, the City of Lake Elmo issued a Request for Proposals (RFP) to solicit qualified consultants to further evaluate the project, shape the vision, gather community feedback, and assess feasibility. Background (continued) •The City Council approved releasing an RFP for the 76-acre Park at their meeting on 5/5/2026. •The RFP was released June 22, 2026. •The City received 9 proposals. •The Scoring Committee independently scored all proposals using criteria set in the RFP. (Experience, approach, community engagement, timeline, and cost). •Staff shared the top three proposals with the Parks Commission. •Parks Commission has two recommendations for you tonight. Recommendations from Parks Commission Recommendation #1: Parks Commission recommended hiring HKGi as the consultant for the City of Lake Elmo Central Park/Sports Complex Master Plan. HKGI Proposal Scored highest after review: •Experience •Approach and Methodology •Community engagement •Timeline •Cost This proposal met requirements listed in the RFP for community engagement including: •Development of a webpage dedicated the project •Assisting in development of related questions for upcoming National Community Survey •Open Houses •Council/Commission meetings •Polco/Community Engagement survey Recommendations from Parks Commission Recommendation #2: “Evaluate how this sports complex might impact Lake Elmo Park Reserve and Sunfish Lake Park to determine if it’s an appropriate location for such a facility.” Staff understand this recommendation intends for City Council to evaluate potential wildlife and nature impacts at the proposed park location during the upcoming study. Considerations may include evaluating: •Lighting •Parking •Scale of development •Other environmental impacts It is anticipated that work with the consultant may shed light on some of these considerations. ISSUES BEFORE CITY COUNCIL: 1. Does the City Council want to move forward with the Parks Commission recommendation to hire HKGi as the selected consultant for the City of Lake Elmo Central Park/Sports Complex Master Plan? 2. Would the City Council like to provide direction regarding recommendation #2? Options for Recommendation #1 1. Accept the Parks Commission’s recommendation 2. Reject the Parks Commission’s recommendation and make a different selection for a consultant Recommended Motion Staff are recommending the following motion: “Motion to hire HKGi as the selected consultant for the Central Park/Sports Complex Master Plan.” Discussion/Options on Recommendation #2 •The Parks Commission provided feedback and concern about project impacts on the surrounding area. •Since the recommendation does not identify a specific action for the Council to take, staff plan on communicating any specific concerns from the Council to the consulting team during the kick-off meeting to incorporate into the report. •Ellen Esch, Parks Commission Chair, to discuss concerns. STAFF REPORT DATE: 9/1/2026 REGULAR TO: Mayor and Councilmembers FROM: Jason Stopa, Community Development Director REVIEWED BY: Ashley Monterusso, Planner AGENDA ITEM: 180 Acres Broker RFP Recommendation CORE STRATEGIES: x Vibrant, inclusive, connected community x Responsive, transparent, adaptive governance ☐ Managed Growth ☐ Efficient, reliable, innovative services ☐ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: In 2026, the City released an RFP to hire a commercial broker to assist with the marketing and sale of the 180 Acres site. The City received seven proposals. Staff selected three finalists and recommend selecting CBRE. DETAILS AND ANALYSIS: • The RFP was released on May 18, 2026, and proposals were due June 26, 2026 • The City received 7 proposals. • The Scoring Committee independently scored all proposals using criteria set in the RFP. The Committee met and discussed the proposals and agreed on their top three proposals (CBRE, Cushman & Wakefield, and Newmark). Experience & Team (30pts) Team qualifications, industry experience, past projects Marketing Approach (30 pts) Overall strategy, outreach strategy, tools used Pricing/Structure (40 pts) Commission percentage, value to City After RFPs were submitted, the City received an offer on a portion of the property, so staff requested a lump sum price for consulting related to the offer. If the offer does not close, the fee structure in the RFP would be applied to the marketing and sale of the property. ISSUES BEFORE CITY COUNCIL: Does the City Council want to select CBRE to represent the City to market and sell the 180-acre site? OPTIONS FOR RECOMMENDATION: • Accept the staff’s recommendation to select CBRE. • Reject the staff’s recommendation to select CBRE and select a different consultant. RECOMMENDED MOTION: Staff recommend the following motion: “Motion to select CBRE as the consultant for the 180 Acres Broker RFP.” ATTACHMENTS: • Presentation • RFP proposals from three proposers (not shared with the public per data privacy laws) • Scoring chart/matrix for top three proposers (not shared with the public per data privacy laws) 180 Acres Broker RFP Selection 180 Acres Broker RFP Selection Council Meeting | September 1 , 2026 Background In 2026, the City released an RFP to hire a commercial broker to assist with the marketing and sale of the 180 Acres site. The City received seven proposals. Staff selected three finalists and recommend selecting CBRE. Details and Analysis The Scoring Committee independently scored all proposals using criteria set in the RFP. The Committee met and discussed the proposals and agreed on their top three proposals (CBRE, Cushman & Wakefield, and Newmark). Experience & Team (30pts) Team qualifications, industry experience, past projects Marketing Approach (30 pts) Overall strategy, outreach strategy, tools used Pricing/Structure (40 pts) Commission percentage, value to City After RFPs were submitted, the City received an offer on a portion of the property, so staff requested a lump sum price for consulting related to the offer. If the offer does not close, the fee structure in the RFP would be applied to the marketing and sale of the property. Issue Before the Council Does the City Council want to select CBRE to represent the City to market and sell the 180-acre site? Recommendation “Motion to select CBRE as the consultant for the 180 Acres Broker RFP.” STAFF REPORT DATE: 09/1/2026 REGULAR TO: City Council FROM: Adam Swanepoel – Assistant Public Works Director AGENDA ITEM: Ridge Park Playground Replacement CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Responsive, transparent, adaptive governance☒ ☐ Managed Growth ☐ Efficient, reliable, innovative services ☐ Balanced Finances now and future ☒ Resilient Infrastructure BACKGROUND: The Ridge Park Playground, originally installed in 2003, has now exceeded its expected service life and is due for replacement. This year City staff has identified ongoing site challenges with the existing playground. The play structure has begun to heave and tilt due to the underlying ground conditions which has ultimately closed off the playground due to entrapment concerns by our playground inspector. In addition, access to the playground is often limited in the spring because of standing water that accumulates near and around the site. Over the past year, the Parks Commission has issued a community survey, reviewed results, discussed concept plans related to improvements at the park and has seen four separate options for the playground replacement. This spring the Parks Commission established key criteria to guide decisions regarding the future replacement of playground equipment with the direction from City Council. These criteria are intended to ensure that investments in playground infrastructure are strategic, equitable, and aligned with community needs. The Commission emphasized the following considerations: Park Classification: Whether the park’s current or proposed classification supports the inclusion of a playground amenity. Redundancy and Proximity: Whether the playground is redundant due to the presence of a nearby playground that is accessible, suitable, and capable of serving the same users if the existing playground were removed. Alternative Amenities: Whether another park amenity could better serve the park and surrounding neighborhood if a playground is not replaced. Demographics and Community Input: Consideration of neighborhood demographics, community feedback regarding park use, and anticipated changes within the surrounding area that may influence future recreation needs. These criteria provide an important framework for evaluating playground replacement projects and help ensure that park improvements reflect both current conditions and long-term community priorities. Replacing the existing playground would allow the City to install modern equipment that meets current safety guidelines and accessibility standards. Playground designs typically incorporate improved materials, inclusive play features, and updated safety surfacing that provide a safer and more engaging environment for users of varying ages and abilities. A replacement playground would also offer the benefit of a full-service life cycle, reducing short-term maintenance needs and providing a long-term recreational asset for the community. ISSUE BEFORE COUNCIL: Would City Council like to replace the Ridge Park playset with one of the options proposed? PROPOSAL DETAILS/ANALYSIS: The parks commission spent much of the year gathering information from the local users of the park, reviewing concept plans, and playground proposals. Survey results showed 80% of users would like to see an updated playset at the park. At the July meeting staff presented four different options for a playground replacement at Ridge Park. The commission tabled the conversation and asked staff to update the options and look for a lower cost option. Staff revisited the topic in August with additional agenda items that included proposed ballfield improvements at the park site. With these improvements in mind, staff developed and presented similar concepts at a lower overall cost. The revised concepts maintained a structure large enough to accommodate increased attendance and support the potential for multiple families resulting from the proposed park improvements. This approach allows the City to balance the anticipated future use of the site with the need to remain fiscally responsible and remain in budget, while still providing a functional and appropriately sized playground for its users. The Parks Commission make a motion to recommend to city council option 2 not to exceed $123,000. This vote passed on a vote 6-1. Public works staff will prep the site for construction as well as install the wood chips to the playground to help reduce cost of the playground set. In addition, staff does expect to occur costs in installing trees, establishing grass and creating a trail to the parking lot. Construction is still expected to be completed in 2026 if approved. Upon approval, staff will engage with the community through a survey in picking the color scheme for the playset. FISCAL IMPACT: Fiscal impacts are outlined in the 2026-2035 Capital Improvement Plan (CIP). CIP items are funded though the Parks Dedication Fund while future Operations and Maintenance items are funded through the Public Works Budget. The current CIP has $125,000 assigned to this playset. RECOMMENDATION: “Motion to purchase and install a new playground at Ridge Park with Option Two playset by Flagship Recreation not to exceed $125,000.” ATTACHMENTS: Flagship Option 1 Flagship Option 2 Flagship Option 3 Ridge Park Map 2026 Ridge Park Concept Plan 79'-9"Ridge ParkLocation PlanSTREET1839 Ivory Ave N, Lake Elmo, MN 55042SALES REPRESENTATIVE: Emily Maloney DESIGNED BY: JLZT 8/11/26 Custom FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS100 C:\Users\JaquiThunberg\Flagship Recreation\Flagship Recreation - Documents\2026 Planning\Emily\Lake Elmo - Ridge Park\2026.08.11 Revisions\Opt 1\LakeElmo_RidgeOPT1 081126.dwg 79'-9"C:\Users\JaquiThunberg\Flagship Recreation\Flagship Recreation - Documents\2026 Planning\Emily\Lake Elmo - Ridge Park\2026.08.11 Revisions\Opt 1\LakeElmo_RidgeOPT1 081126.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 3098 SF ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER, By Owner TOTAL EWF AREA 3098 SF TOTAL PERIMETER 240 LF EDGING TYPE 6"X12" CONCRETE CURB FINISH GRADE TOP OF CURB *SITE PREPARATION REQUIREMENTS: ·Owner to provide a minimum 6' wide approved site access path to container and protection of this access route. ·Playground plan is based on ideal soil conditions. If there are concerns about the soils being suitable, it is recommended that the owner provide a geotechnical report of the site. ·Maximum of 1% grade change across the container. ·Owner installed drain tile to be within 4' of container perimeter. ·Drain tile by Flagship Recreation accounts for water within the container and does not account for run off from the surrounding flatwork, landscaping, buildings, etc. ·If owner installed border, drain tile stub to be provided. ·Owner to provide an accessible route to container. ·Minimum container size needed denotes the inside of the curb dimension. ·Play containers must be clear of all utility lines prior to equipment installation to avoid damage when installing equipment footers.Ridge ParkOption 1 with Shade1839 Ivory Ave NLake Elmo, MN 55042SALES REPRESENTATIVE: Emily Maloney DESIGNED BY: JLZT 8/11/26 3/16" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM THIS PLAY AREA AND PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. THIS DESIGN CONFORMS TO THE ADA ACCESSIBLITY GUIDELINES (ADAAG), ASSUMING THAT THE ENTIRE USE ZONE IS COVERED WITH AN ACCESSIBLE PROTECTIVE SURFACING, UNLESS OTHERWISE NOTED ON THE PLAN. SHEET LS101 8/12/2026 Option 1 City of Lake Elmo 3800 Laverne Ave N Lake Elmo, MN 55042 Adam Swanepoel, Assistant Public Works Director Labor Rate:Standard PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE QTY Preliminary Budget Possible Additions Possible Reductions Notes Play Equipment Ridge Park - Opt 1 - 8/11/26,EM706RP-309846246 17,530.00 2026 List Price State Contract #218091 6%(1,051.80)(6% discount under $80,000 & 8% discount $80,000 & above) Custom Equipment - Ridge Park - Opt 1 - 8/11/26 58,977.00 2026 List Price State Contract #218091 5%(2,948.85)(5% discount on all custom) Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner. Playground Freight (Ships from Delano, MN)1,200.00 Mobilization 750.00 Mobilization of Installation Crew to Job Site (Trailer Skid Steer Augur, Tools, Mixer, Etc.) Dumpster(s) - 30 Yard 750.00 Disposal of packaging material Site work Demo of Existing Equipment & Excavation (existing container) 0 0.00 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT. Border Options Concrete Border Straight (LF)240 12,430.77 Standard 6" W x 12" D. Playground Installation (Labor & Concrete for Footings)31.51%22,846.83 Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted Concrete Flatwork Concrete Flatwork (Sq. Ft.)0 0.00 BY OWNER - Flatwork and parking lot conceptual. Subgrade Prep & Engineered Wood Fiber Surfacing (EWF) Drain Tile (LF)0 0.00 NOT INCLUDED - No preinstalled drain tile outside of 4 feet of perimeter border. EWF - Playground Safety Surfacing (CY)0 0.00 NOT INCLUDED EWF Freight 0.00 Site Restoration (Sq.Ft.)0 0.00 NOT INCLUDED Preliminary Total Additions Total Reductions Total Total w/ Additions & Reductions 124,773.75 0.00 0.00 124,773.75 Ridge Park - Option 2Location Plan1839 Ivory Ave NLake Elmo, MN 55042SALES REPRESENTATIVE: Emily Maloney DESIGNED BY: JLZT 8/12/26 Custom FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS100 C:\Users\JaquiThunberg\Flagship Recreation\Flagship Recreation - Documents\2026 Planning\Emily\Lake Elmo - Ridge Park\2026.08.11 Revisions\Opt 2\LakeElmo_RidgeOPT2 081126.dwg C:\Users\JaquiThunberg\Flagship Recreation\Flagship Recreation - Documents\2026 Planning\Emily\Lake Elmo - Ridge Park\2026.08.11 Revisions\Opt 2\LakeElmo_RidgeOPT2 081126.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 4049 SF ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER, By Owner TOTAL EWF AREA 4049 SF TOTAL PERIMETER 258 LF EDGING TYPE 6"X12" CONCRETE CURB FINISH GRADE TOP OF CURB *SITE PREPARATION REQUIREMENTS: ·Owner to provide a minimum 6' wide approved site access path to container and protection of this access route. ·Playground plan is based on ideal soil conditions. If there are concerns about the soils being suitable, it is recommended that the owner provide a geotechnical report of the site. ·Maximum of 1% grade change across the container. ·Owner installed drain tile to be within 4' of container perimeter. ·Drain tile by Flagship Recreation accounts for water within the container and does not account for run off from the surrounding flatwork, landscaping, buildings, etc. ·If owner installed border, drain tile stub to be provided. ·Owner to provide an accessible route to container. ·Minimum container size needed denotes the inside of the curb dimension. ·Play containers must be clear of all utility lines prior to equipment installation to avoid damage when installing equipment footers.Ridge ParkOption 2 with Shade1839 Ivory Ave NLake Elmo, MN 55042SALES REPRESENTATIVE: Emily Maloney DESIGNED BY: JLZT 8/12/26 3/16" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM THIS PLAY AREA AND PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. THIS DESIGN CONFORMS TO THE ADA ACCESSIBLITY GUIDELINES (ADAAG), ASSUMING THAT THE ENTIRE USE ZONE IS COVERED WITH AN ACCESSIBLE PROTECTIVE SURFACING, UNLESS OTHERWISE NOTED ON THE PLAN. SHEET LS101 8/12/2026 Option 2 City of Lake Elmo 3800 Laverne Ave N Lake Elmo, MN 55042 Adam Swanepoel, Assistant Public Works Director Labor Rate:Standard PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE QTY Preliminary Budget Possible Additions Possible Reductions Notes Play Equipment Ridge Park - Opt 2 - 8/11/26,EM706RP-404946246 91,282.00 2026 List Price State Contract #218091 8%(7,302.56)(6% discount under $80,000 & 8% discount $80,000 & above) Custom Equipment - Ridge Park - Opt 2 - 8/11/26 0.00 2026 List Price State Contract #218091 5%0.00 (5% discount on all custom) Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner. Playground Freight (Ships from Delano, MN)1,200.00 Mobilization 750.00 Mobilization of Installation Crew to Job Site (Trailer Skid Steer Augur, Tools, Mixer, Etc.) Dumpster(s) - 30 Yard 0.00 Disposal of packaging material Site work Demo of Existing Equipment & Excavation (existing container) 0 0.00 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT. Border Options Concrete Border Straight (LF)258 13,363.08 Standard 6" W x 12" D. Playground Installation (Labor & Concrete for Footings)22.61%18,989.22 Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted Shade/Tower Rental Equipment Allowance (Lull, Lift, etc.)1,618.59 Rental - Req'd for Shade Fabric, Roofs, etc. Concrete Flatwork Concrete Flatwork (Sq. Ft.)0 0.00 BY OWNER - Flatwork and parking lot conceptual. Subgrade Prep & Engineered Wood Fiber Surfacing (EWF) Drain Tile (LF)0 0.00 NOT INCLUDED - No preinstalled drain tile outside of 4 feet of perimeter border. EWF - Playground Safety Surfacing (CY)0 0.00 NOT INCLUDED EWF Freight 0.00 Site Restoration (Sq.Ft.)0 0.00 NOT INCLUDED Preliminary Total Additions Total Reductions Total Total w/ Additions & Reductions 119,900.33 0.00 0.00 119,900.33 EXT.Ridge Park - Option 3Location Plan1839 Ivory Ave NLake Elmo, MN 55042SALES REPRESENTATIVE: Emily Maloney DESIGNED BY: JLZT 8/12/26 Custom FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS100 C:\Users\JaquiThunberg\Flagship Recreation\Flagship Recreation - Documents\2026 Planning\Emily\Lake Elmo - Ridge Park\2026.08.11 Revisions\Opt 3\LakeElmo_RidgeOPT3 081126.dwg EXT.C:\Users\JaquiThunberg\Flagship Recreation\Flagship Recreation - Documents\2026 Planning\Emily\Lake Elmo - Ridge Park\2026.08.11 Revisions\Opt 3\LakeElmo_RidgeOPT3 081126.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 3151 SF ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER, By Owner TOTAL EWF AREA 3151 SF TOTAL PERIMETER 241 LF EDGING TYPE 6"X12" CONCRETE CURB FINISH GRADE TOP OF CURB *SITE PREPARATION REQUIREMENTS: ·Owner to provide a minimum 6' wide approved site access path to container and protection of this access route. ·Playground plan is based on ideal soil conditions. If there are concerns about the soils being suitable, it is recommended that the owner provide a geotechnical report of the site. ·Maximum of 1% grade change across the container. ·Owner installed drain tile to be within 4' of container perimeter. ·Drain tile by Flagship Recreation accounts for water within the container and does not account for run off from the surrounding flatwork, landscaping, buildings, etc. ·If owner installed border, drain tile stub to be provided. ·Owner to provide an accessible route to container. ·Minimum container size needed denotes the inside of the curb dimension. ·Play containers must be clear of all utility lines prior to equipment installation to avoid damage when installing equipment footers.Ridge ParkOption 3 with Shade1839 Ivory Ave NLake Elmo, MN 55042SALES REPRESENTATIVE: Emily Maloney DESIGNED BY: JLZT 8/12/26 3/16" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM THIS PLAY AREA AND PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. THIS DESIGN CONFORMS TO THE ADA ACCESSIBLITY GUIDELINES (ADAAG), ASSUMING THAT THE ENTIRE USE ZONE IS COVERED WITH AN ACCESSIBLE PROTECTIVE SURFACING, UNLESS OTHERWISE NOTED ON THE PLAN. SHEET LS101 8/12/2026 Option 3 City of Lake Elmo 3800 Laverne Ave N Lake Elmo, MN 55042 Adam Swanepoel, Assistant Public Works Director Labor Rate:Standard PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE QTY Preliminary Budget Possible Additions Possible Reductions Notes Play Equipment Ridge Park - Opt 3 - 8/11/26,EM706RP-315146246 97,262.00 2026 List Price State Contract #218091 8%(7,780.96)(6% discount under $80,000 & 8% discount $80,000 & above) Custom Equipment - Ridge Park - Opt 3 - 8/11/26 0.00 2026 List Price State Contract #218091 5%0.00 (5% discount on all custom) Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner. Playground Freight (Ships from Delano, MN)1,200.00 Mobilization 750.00 Mobilization of Installation Crew to Job Site (Trailer Skid Steer Augur, Tools, Mixer, Etc.) Dumpster(s) - 30 Yard 0.00 Disposal of packaging material Site work Demo of Existing Equipment & Excavation (existing container) 0 0.00 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT. Border Options Concrete Border Straight (LF)241 12,482.56 Standard 6" W x 12" D. Playground Installation (Labor & Concrete for Footings)18.81%16,827.81 Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted Shade/Tower Rental Equipment Allowance (Lull, Lift, etc.)1,618.59 Rental - Req'd for Shade Fabric, Roofs, etc. Concrete Flatwork Concrete Flatwork (Sq. Ft.)0 0.00 BY OWNER - Flatwork and parking lot conceptual. Subgrade Prep & Engineered Wood Fiber Surfacing (EWF) Drain Tile (LF)0 0.00 NOT INCLUDED - No preinstalled drain tile outside of 4 feet of perimeter border. EWF - Playground Safety Surfacing (CY)0 0.00 NOT INCLUDED EWF Freight 0.00 Site Restoration (Sq.Ft.)0 0.00 NOT INCLUDED Preliminary Total Additions Total Reductions Total Total w/ Additions & Reductions 122,360.00 0.00 0.00 122,360.00 116 RIDGE PARK | CONCEPT DESIGN LAKE ELMO, MN IV O R Y A V E N 15TH ST N5 2 1 3 4 7 8 6 1 2 3 4 5 6 7 89 9 10 11 LEGEND: 1. EXPANDABLE PARKING LOT - Parking lot can be expanded in each direction based on future parking demand. 2. PLAYGROUND - Surfacing Type to be determined. Bench seating around perimeter 3. PICNIC SHELTER - Accomodates 2-4 Picnic Tables 4. POTENTIAL AMENITY LOCATION - Considerations include Tennis, Basketball, Fitness Court, Ice Skating, Skatepark, Basketball Court, or other use. 5. OPEN FLEX LAWN SPACE - Can accomodate various field sports (Football field shown for scale) 6. POTENTIAL BRIDGE/BOARDWALK AND STOMRWATER FEATURE, at low area of park. 7. TRAIL NODE - Seating and signage opportunities, connection to nature trails. 8. DISC GOLF COURSE - 9 holes shown - Varying hole lengths from 200-450’. 9. EXISTING TREE BUFFER to Remain 10. PAVED BITUMINOUS TRAIL LOOP - Circles main park area 11. GRAVEL SECONDARY TRAILS - Throughout southern portion of the park. INWOOD AVE N Job Description Changes/Updates Community Development and Public Works Job Description Changes/Updates Community Development and Public Works Council Meeting | September 1, 2026 Background-Community Development Department Beginning in 2026, the department initiated a review of staff responsibilities and considered opportunities to realign duties, create greater flexibility, and strengthen departmental capacity. The primary objectives of the proposed realignment are to: •Create hybrid positions that provide broader departmental coverage and backup for critical functions. •Maintain consistent service levels during staff absences, vacancies, or changes in workload. •Increase internal capacity to perform planning and development functions. •Reduce reliance on outside consultants where services can be performed effectively by City staff. •Provide dedicated capacity for grants, sustainability, community engagement, parks planning, and other community development initiatives. •Position the department to meet the City's long-term needs as development patterns and service demands change. Proposed Changes The department is proposing modifications to existing job descriptions. •Consolidating the Planning Assistant and Planner functions into one position. •Create a Community Development Senior Program Manager position. •These two positions would be staffed by existing employees. •We would like to make these changes effective September 6, 2026. Issue Before the Council Should the Council approve the changes to the Community Development department that better align with the growing and shifting needs of the department? Proposal Details The consolidation would provide several benefits, including: •Maintaining backup capacity for Permit Technician functions. •Retaining the core responsibilities currently performed by the Planning Assistant. •Increasing staff capacity to process land use applications. •Reducing reliance on outside planning consultants and associated consulting fees. •Reduce costs to developers for smaller projects by eliminating planning consulting fees. •Building internal planning capacity to accommodate development activity. Current Planning Assistant would move into the Planner position and with their experience, we are requesting the grade level 7, step 3. Consolidation of Planning Assistant and Planner Functions Proposal Details The position would provide coordination for: •Grant identification, application, administration, and implementation. (Increase applications) •Sustainability programs, including Boulevard Tree Program, Greensteps, and Gold Leaf initiatives. Recycling programs and related activities. (Current activity) •Community development projects, engagement and outreach (180 acres, 76 acres, Old Fire Station). •Coordinate open houses, surveys, and other engagement activities. (Reduce consultant hours) •Parks planning and implementation. (Shift planning to Community Dev. and help address Parks Commission’s staffing concern) •Serving as the primary Community Development liaison to the Parks Commission. •Collaborate with the Assistant Public Works Director on parks items. Creation of Community Development Senior Program Manager Proposal Details The department has expanded its efforts to identify and secure grant funding and implement programs and projects that provide direct benefits to residents. •Community development grants totaled approximately $78,912 in 2025, compared with these activities not being a significant departmental focus in 2023. •In 2026, approximately $30,820 has been awarded, with an additional $44,000 potentially anticipated, subject to award and funding decisions. Creating a dedicated position will provide the staff capacity necessary to continue pursuing grant opportunities, administer awarded funding, and ensure projects are successfully implemented. Creation of Community Development Senior Program Manager Grants Proposal Details The proposed realignment would also return parks planning responsibilities to the Community Development Department. This change would provide a dedicated staff resource for long- term parks planning, project coordination, and implementation. The realignment is intended to address the Parks Commission's interest in increased long- term planning and implementation of parks-related initiatives. The Community Development Senior Program Manager would serve as the primary staff liaison to the Parks Commission and coordinate parks planning with broader community development and long-range planning efforts. This structure would provide greater continuity between long-range planning, community engagement, grant opportunities, and parks projects. Current Planner would move into the Senior Program Manager position and with their experience, we are requesting the grade level 9, step 5. Creation of Community Development Senior Program Manager Parks Planning Fiscal Impact The proposed staffing changes are included in the 2027 budget. The proposed salary increase associated with the realignment is approximately $34,940. This increase would be offset by the following reductions: Budget Adjustment Amount Reduction in temporary employee costs $21,691 Reduction in planning contract services $15,000 Total identified offsets $36,691 Net salary impact ($1,751 reduction) 25% reduction in planning contract services The department anticipates another reduction in planning consulting expenditures in 2028 as staff assume additional responsibilities and gain experience with land use applications and related planning functions. Planner & Senior Program Manager Recommendation “Motion to approve the proposed Community Development Planner job description and place staff at step 3 in grade level 7.” “Motion to approve the proposed Community Development Senior Program Manager job description and place staff at step 5 in grade level 9.” Planner & Senior Program Manager Background-Assistant Public Works Director (APWD) •This Spring, the second Lead position was approved allowing for the day -to-day work assignment responsibilities to transfer from the APWD to the Leads position allowing APWD to focus on higher level responsibilities and collaboration with the PW Director on the strategic operations of the department. •With the recommendation to transfer the Parks Commission staff liaison back to Community Development department and the strategic shift expectations for the APWD, the job description was reviewed and updated. Proposal Details •The changes to the job description are more reflective of the expectations for the APWD position. •The position SAFE score was determined to be classified as a grade level 11 •Staff recommends placing the current APWD at their current step 4 in the new grade Fiscal Impact This change is included in the 2027 budget. With the proposed effective date of September 6, the fiscal impact for 2026 is approximately $3,700. This can easily be absorbed with the open Lead position budget. Recommendation “Motion to approve the proposed Assistant Public Works Director job description and place staff at step 4 in grade 11.” Assistant Public Works Director STAFF REPORT DATE: 09/01/2026 REGULAR AGENDA TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Director Jason Stopa, Community Development Director AGENDA ITEM: Job Descriptions Changes/Updates CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Responsive, transparent, adaptive governance ☐ Managed Growth ☒ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: Over the past three years, the Community Development Department has expanded its staffing and is now fully staffed across building and planning functions. As the department has grown, staff responsibilities and workloads have been reviewed to ensure the organizational structure continues to meet current service needs while preparing for long-term projects and anticipated changes. Beginning in 2026, the department initiated a review of staff responsibilities and considered opportunities to realign duties, create greater flexibility, and strengthen departmental capacity. The primary objectives of the proposed realignment are to: • Create hybrid positions that provide broader departmental coverage and backup for critical functions. • Maintain consistent service levels during staff absences, vacancies, or changes in workload. • Increase internal capacity to perform planning and development functions. • Reduce reliance on outside consultants where services can be performed effectively by City staff. • Provide dedicated capacity for grants, sustainability, community engagement, parks planning, and other community development initiatives. • Position the department to meet the City's long-term needs as development patterns and service demands change. As part of this review, the department is proposing modifications to existing job descriptions, including the consolidation of the Planning Assistant and Planner functions and the creation of a Community Development Program Manager position. These two positions would be staffed by existing employees. ISSUE BEFORE COUNCIL: Should council approve the changes to the Community Development department that better align with the growing and shifting needs of the department? PROPOSAL DETAILS/ANALYSIS: Consolidation of Planning Assistant and Planner Functions The proposed merger of the Planning Assistant and Planner roles would create a more flexible position capable of performing a broader range of planning and development-related responsibilities. The consolidation would provide several benefits, including: • Maintaining backup capacity for Permit Technician functions. • Retaining the core responsibilities currently performed by the Planning Assistant. • Increasing staff capacity to process land use applications. • Reducing reliance on outside planning consultants and associated consulting fees. • Reduce costs to developers for smaller projects by eliminating planning consulting fees. • Building internal planning capacity to accommodate development activity. The additional planning capacity is particularly important as the City continues to grow. By developing internal expertise now, the City will be better positioned to manage land use applications and development activity without requiring the same level of outside planning assistance. This approach is expected to reduce consulting needs as development activity changes over the next 10–15 years. As this is a promotion for staff in the role and considering their experience in this type of role we are recommending the grade 7, step 3 wage. Creation of Community Development Senior Program Manager The proposed Community Development Senior Program Manager position would consolidate elements of long-range planning and program management into a dedicated position responsible for several community-focused initiatives. The position would provide leadership and coordination for: • Grant identification, application, administration, and implementation. • Sustainability programs, including Boulevard Tree Program, Greensteps and Gold Leaf initiatives. • Recycling programs and related activities. • Community engagement and outreach. • Community development projects. • Long-range community planning initiatives. • Parks planning and implementation. • Coordination of community open houses, surveys, and other engagement activities. • Coordination with the Communications Coordinator to ensure consistent public messaging. • Serving as the primary Community Development liaison to the Parks Commission. The department's workload in these areas has increased in recent years. In particular, the department has expanded its efforts to identify and secure grant funding and implement programs and projects that provide direct benefits to residents. Community development grants totaled approximately $78,912 in 2025, compared with these activities not being a significant departmental focus in 2023. In 2026, approximately $30,820 has been awarded, with an additional $44,000 potentially anticipated, subject to award and funding decisions. Creating a dedicated position will provide the staff capacity necessary to continue pursuing grant opportunities, administer awarded funding, and ensure projects are successfully implemented. The position would also establish dedicated staff responsibility for community engagement, including coordination of open houses, surveys, and other public outreach efforts. Working in coordination with the Communications Coordinator, the Program Manager would help ensure residents receive timely and consistent information regarding community development initiatives. This changed position was evaluated on the SCORE scale and determined to be a grade level 9. Evaluating the current staff’s experience, we recommend retaining step 5 in the new grade. Parks Planning The proposed realignment would also return parks planning responsibilities to the Community Development Department. This change would provide a dedicated staff resource for long-term parks planning, project coordination, and implementation. The realignment is intended to address the Parks Commission's interest in increased long-term planning and implementation of parks-related initiatives. The Community Development Program Manager would serve as the primary staff liaison to the Parks Commission and coordinate parks planning with broader community development and long- range planning efforts. This structure would provide greater continuity between long-range planning, community engagement, grant opportunities, and parks projects. FISCAL IMPACT: The proposed staffing changes are included in the 2027 budget. The proposed salary increase associated with the realignment is approximately $34,940. This increase would be partially offset through the following reductions: Budget Adjustment Amount Reduction in temporary employee costs $21,691 Reduction in planning contract services $15,000 Total identified offsets $36,691 Net salary impact -$1,751 The reduction in planning contract services is expected to increase in future years as additional planning capacity is developed internally. The department anticipates another reduction in planning consulting expenditures in 2028 as staff assume additional responsibilities and gain experience with land use applications and related planning functions. Overall, the proposed realignment represents an investment in internal staff capacity while reducing reliance on temporary employees and outside consulting services. The restructuring is intended to provide greater operational flexibility, improve continuity of service, and position the Community Development Department to meet the City's long- term planning, development, grant, sustainability, community engagement, and parks needs. We are requesting the effective date of the changes be September 6, 2026. RECOMMENDATION: Staff recommends that the City Council approve the changes to the proposed job descriptions. “Motion to approve the proposed Community Development Planner job description and place staff at step 3 of grade level 7.” “Motion to approve the proposed Community Development Senior Program Manager job description and place staff at step 5 of grade level 9.” ATTACHMENTS: Planner job description Program Manager job description POSITION TITLE Planning Assistant to Planner DEPARTMENT REPORTS TO GRADE LEVEL STATUS Community Development Community 4 7 Full-Time, Non-Exempt Development Director POSTION SUMMARY Under limited supervision, this position performs intermediate work interpreting municipal and zoning codes , providing building/planning permit review, and processinged certain land use applications. This position responds to concerns and complaints regarding property maintenance, nuisances, junk/debris, vehicles, zoning, encroachment, etc. This position is performed under general supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES Code Enforcement: • Serves as the back up to the Building Inspector, who is the primary code enforcement specialist, on all aspects of code enforcement. • Perform property investigations and inspections of possible municipal and zoning code violations. • Maintain accurate records of inspections, follow-up actions, and compliance, and maintains a database for tracking code enforcement cases. • Prepare a variety of correspondence and mailings regarding planning and zoning issues. • Respond to inquiries and complaints regarding municipal code, zoning code, property maintenance, and related matters. • Develop and maintain accurate code violation cases for public hearings and court proceedings, appearing at hearings as necessary, and coordinating with City prosecutor when appropriate. • Coordinates with Washington County Sheriff’s Office on inspections and code enforcement cases. Planning and Building: • Assist in zoning administration duties including reviewing building site plans, design review, cannabis applications, fence, pools, impervious surface requirements, setbacks, signs, etc. • Processes conditional use permits, variances, rezoning, ordinance amendments, lot splits, subdivisions, and other land use requests for commercial and residential properties. • Assembles information for conditional use permits, variances, rezoning, ordinance amendments, lot splits, subdivisions, and other land use requests for commercial and residential properties. • Serve as backup to Permit Technician and assist in scheduling, permitting and building inspection administration. • Post commission packets and send packets to commissioners • Assist in the review and administration of applications. • Respond to inquiries and concerns regarding the City’s planning and zoning operations and applicable codes in-person or via phone and email. • Assist in the review of building site plans and zoning permits and requirements for compliance. Administrative Duties: • Provides information and education to interested parties regarding municipal code requirements., options and remedies. • Keeps current with information on property maintenance and code compliance inspection practices. Formatted: Font: +Body (Aptos) Title: Planning Assistant Updated: Feb 2026 • Interprets and applies City enforcement policies and ordinances as approved by the City Council. • Identifies changes and relevant potential amendments to municipal code. Conducts research on the issues. • Provides support for Cloudpermit updates and implementation. • Updates quarterly dashboards • • Contributes to reviewing, developing, and modifying code compliance strategies, policies, and procedures. • Participate in the formation of departmental long range and strategic plans. While these areas are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the City. KNOWLEDGE, SKILLS AND ABILITIES • Demonstrates ability to prioritize tasks, solve problems and meet deadlines. • Interface with other City, County and State Government entities and other jurisdictions when required. • Excellent customer service and problem-solving skills. • Knowledge of or ability to learn city ordinances, policies, and procedures related to code enforcement, planning, zoning and development regulations. • Knowledge of or ability to learn principles and practices of land use and city planning. • Ability to maintain composure under pressure, as well as in difficult or tense situations. • Ability to learn to use a variety of software applications applicable to land use planning. • Ability to read, analyze and clearly interpret professional publications, technical manuals, and land use planning and zoning regulations to communicate these to nonexperts in understandable terms. • Ability to manage multiple tasks and meet deadlines. • Prepare clear and concise written reports and materials for presentations. • Assist in interpreting planning and zoning activities to commissions, boards, developers and the public. • Communicate clearly and concisely, both orally and in writing. • Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable City policies and procedures. • Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff. • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible. • Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities. • Represent the City of Lake Elmo in a professional manner to the public, outside contacts and constituencies. • Commitment to exceptional customer service and a positive attitude. • Demonstrates a team player approach and a high level of professionalism in assisting staff. • Demonstrates initiative in process improvement opportunities. • Ability to perform successfully with minimal supervision. • Ability to maintain adequate and positive working relationships with staff and the public. MINIMUM QUALIFICATIONS • High school diploma/GEDBachelor’s degree in related field • Possess and maintains a valid Minnesota driver's license or equivalent out -of-state license • Capability in word processing, and other applicable computer software Formatted: Font: +Body (Aptos) Title: Planning Assistant Updated: Feb 2026 • Able to use GIS mapping software. • Capability in creating and using spreadsheets to collect, track, and analyze information. • Knowledge of basic land use principles • Ability to interpret rules, procedures, and/or laws • Experience working with the public • Demonstrable experience with problem solving and research DESIR ED QUALIFICATION • Minimal work experience or formal training in code enforcement, municipal codes and/or zoning codes. • Demonstrable experience applying regulations and achieving compliance • Experience working with the public in the public sector • Fully capable in GIS mapping software • American Association of Code Enforcement Certification Or such alternatives to the above qualifications as the City may find appropriate and acceptable. COMPETENCIES COMMON TO ALL CITY POSITIONS • Develop and maintain a thorough working knowledge of and compliance with all departmental and applicable city policies and procedures. • Demonstrate by personal example the spirit of service, excellence, and integrity expected from all staff. • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff to perform job responsibilities confidently and quickly. • Confer regularly with and keep your immediate supervisor informed of all critical matters about the applicable job functions and responsibilities. • Represent the City of Lake Elmo professionally to the public, outside contacts, and constituencies. PHYSICAL AND MENTAL REQUIREMENTS Work is performed in both office and field settings. Some of the employee’s time is spent in field inspection associated with code enforcement and development cases. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel and operate objects, tools or controls. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. WORKING CONDITIONS While performing duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel and operate objects, tools or controls. The employee must occasionally lift and/or move 20 pounds. Work is performed in a field environment involving working inside and outside of vehicles and in confined spaces. Seasonal conditions can include excessive heat or cold. Conditions can include working in wet, muddy, slippery or dusty and windy conditions. **The physical demands and work environment characteristics described here represent those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform basic functions. The above statements are intended to describe the general nature and level of work being performed by individuals Title: Planning Assistant Updated: Feb 2026 employed in this job. They are not intended to be an exhaustive list of all duties and qualifications required of personnel in this job. The employer reserves its right to change the job description and establish, modify or eliminate job duties and responsibilities and jobs at its discretion with or without notice. Acknowledgements I acknowledge reviewing this job description. ___________________________________ _____________________________________ _______________ Employee Name (Print) Employee Signature Date ___________________________________ _____________________________________ _______________ Supervisor Name (Print) Supervisor Signature Date POSITION TITLE Senior Program Manager DEPARTMENT REPORTS TO GRADE LEVEL STATUS Community Development Community 9 Full-Time, Non- Exempt Development Director POSTION SUMMARY The Program Manager performs advanced work coordinating programs to support development of the City and to enhance quality of life. This position is responsible for managing the city’s grant program and sustainability initiatives, coordinating parks and planning recreation activities, managing city development projects, and serving as a resource for commercial redevelopment activities. This position is to be a resource to residents, developers, Planning Commission, Parks Commission, City Council, Economic Development Authority and co-workers on land use, redevelopment, parks and recreation, community engagement, and sustainability matters. Work is performed under limited supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES Planning Projects: • Responsible for managing all aspects of assigned planning projects, including community engagement, consultant oversight, and approvals • Assist with the development of the Comprehensive Plan • Coordinate agenda items for the Parks Commission and Economic Development Authority as needed • Lead community engagement for community development and parks projects as assigned • Draft RFPs for city development projects • Answer questions and provide general planning-related information to the public, interpret overall plans, City projects, and ordinances • Process land use applications when needed. Sustainability and Grants: • Lead the Green Team and manage Goldleaf, Greensteps, B3, Boulevard Tree program, and other programs related to sustainability • Apply for grants and manage applications, program compliance, and reporting • Coordinate the grant process with otherur departments Stakeholder Management: • Effectively identify and organize resident groups, coordinate input, arrange and facilitate public meetings, prepare and present information and identify community needs by collecting, verifying and compiling data from a variety of sources • Develop quality Planning Commission, Parks Commission and City Council actions and/or study items and present strategy plans, agreements, new initiatives, contracts and community recommendations • Establish and maintain effective working relationships with all levels of customers and planning staff • Make presentations to committees, City Council, public or other agencies on all areas of planning, redevelopment, parks and recreation, and sustainability • Attend Planning Commission, Parks Commission, City Council meeting and other meetings as needed, which may include night and weekend meetings • Manage Parks Commission meetings and be the liaison to the commission Title: Planner Senior Program Manager Updated: Feb September 2026 • Collaborate with the Communications Coordinator to provide consistent messaging during community engagement and project updates Project Management: • Provide customer service on-site, front counter, e-mail inquiries and phone calls • Act as a project manager to manage project processes, communications, expectations, risk and problem solve issues issue resolution • Foster and demonstrate effective relationship building in a collaborative environment including working across departments, with regional and state agencies to form partnerships • Provide support for Cloudpermit While these areas are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the City. KNOWLEDGE, SKILLS AND ABILITIES • Demonstrates ability to prioritize tasks, solve problems and meet deadlines • Interface with other City, County and State Government and other jurisdictions when required • Participate in the formation, evaluation and analysis of departmental long range and strategic plans • Prepare written reports and materials for presentations • Assist in interpreting planning and zoning activities to commissions, boards, developers and the public • Communicate clearly and concisely, both orally and in writing • Prepare clear and concise reports • Commitment to exceptional customer service and a positive attitude. • Demonstrates a team player approach and a high level of professionalism in assisting staff. • Demonstrates initiative in process improvement opportunities. • Ability to perform successfully with minimal supervision. • Ability to maintain adequate and positive working relationships with staff and the public . MINIMUM QUALIFICATIONS • Bachelor’s degree • Moderate experience (1-3 years) in a public sector position and experience in: o Fully capable in word processing, spreadsheet, Geographic Information System (GIS) and other computer software o Knowledge of principles of city planning and urban design o Knowledge of techniques of problem solving, research procedures, and public relations Possess and maintains a valid Minnesota driver's license or equivalent out-of-state license DESIR ED QUALIFICATION • Master’s degree in urban planning or related field • Three years of planning experience • Geographic Information System (GIS) experience Or such alternatives to the above qualifications as the City may find appropriate and acceptable. COMPETENCIES COMMON TO ALL CITY POSITIONS • Develop and maintain a thorough working knowledge of and compliance with all departmental and applicable city policies and procedures. • Demonstrate by personal example the spirit of service, excellence, and integrity expected from all staff. Title: Planner Senior Program Manager Updated: Feb September 2026 • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff to perform job responsibilities confidently and quickly. • Confer regularly with and keep your immediate supervisor informed of all critical matters about the applicable job functions and responsibilities. • Represent the City of Lake Elmo professionally to the public, outside contacts, and constituencies. PHYSICAL AND MENTAL REQUIREMENTS Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel and operate objects, tools or controls. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. WORKING CONDITIONS Most work is performed in both office and field settings. Some of the employee’s time is spent in field inspection associated with code enforcement and development cases. Sufficient mobility is necessary to navigate natural terrain and construction sites. **The physical demands and work environment characteristics described here represent those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform basic functions. The above statements are intended to describe the general nature and level of work being performed by individuals employed in this job. They are not intended to be an exhaustive list of all duties and qualifications required of personnel in this job. The employer reserves its right to change the job description and establish, modify or eliminate job duties and responsibilities and jobs at its discretion with or without notice. Acknowledgements I acknowledge reviewing this job description. ___________________________________ _____________________________________ _______________ Employee Name (Print) Employee Signature Date ___________________________________ _____________________________________ _______________ Supervisor Name (Print) Supervisor Signature Date STAFF REPORT DATE: 9/1/2026 REGULAR AGENDA TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Director Pete Tholen, Public Works Director AGENDA ITEM: Job Description Change- Assistant Public Works Director CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Responsive, transparent, adaptive governance ☐ Managed Growth ☒ Efficient, reliable, innovative services ☒ Balanced Finances now and future ☐ Resilient Infrastructure BACKGROUND: In early summer, the public works department reorganized by adding a second lead position to the team. Having two leads would allow for the day-to-day work assignment responsibilities to transfer from the Assistant Public Works Director (APWD) to the Leads positions which would allow the APWD to focus on higher level responsibilities and collaborate more with the Public Works Director on the strategic operations of the department. In addition, as the Community Development department has proposed to return the staff liaison for the Parks Commission back to their department, that duty has been removed from the position. The APWD will still work closely with that staff liaison regarding park maintenance and equipment purchases as well as continuing to be a resource. The new job description for consideration is attached, reflecting the recommended changes. ISSUE BEFORE COUNCIL: Should council approve the changes to the Assistant Public Works Director job description that better align with the responsibilities of the position and reclassify the position to the appropriate grade level? PROPOSAL DETAILS/ANALYSIS: Based on the information above, changes were made to the job description to more accurately reflect the needed responsibilities of the APWD. After careful review of the responsibilities of the position, it was determined the position should be reclassified to a grade level 11 in our current SAFE scoring. Our compensation policy allows current employees placement in the new range up to the current step. We recommend keeping the current APWD at the current step 4 in the new grade level. We are requesting the changes to the position be effective September 6, 2026. FINANCIAL IMPACT: The funding for this reclassification can be absorbed by the current unfilled Lead position budget for 2026 in the amount of approximately $3,700 and is included in the 2027 budget proposal. RECOMMENDATION: Staff recommends that City Council approve the changes to the proposed job description. “Motion to approve the proposed Assistant Public Works Director job description and place staff at step 4 of the reassigned grade.” ATTACHMENTS: Assistant Public Works Director job description POSITION TITLE Assistant Public Works Director DEPARTMENT REPORTS TO GRADE LEVEL STATUS Public Works Public Works Director 1011 Full-time, Exempt POSTION SUMMARY Under the general supervision of the Public Works Director, Tthis position performs difficult work and is responsible for supervising the overall operations of the Public Works Department. This position is responsible for oversight daily delegation and coordination of work performed on streets, utilities, parks and other public works projects and programs as assigned. This position assists with general strategic planning and direction of the Public Works Department and Public Works’ policies. Work is performed under general direction. ESSENTIAL DUTIES AND RESPONSIBILITIES • Plan, direct, coordinate and supervise Leads the Public public Works works streets, uUtilities and Parks parks functions in collaboration with the Public Works Director. • Assisting Leads in evaluating, defining, delegating and supervising workload and assignments of staff to meet schedules and deadlines. • Provide training, guidance and supervision to the Public Works Leads, Operators and Seasonal staff. • Provide recommendations for the Parks and Utilities sections of the department’s Capital Improvement Plan. • Assists the Public Works Director in providing recommendations for maintenance and replacement of equipment. • Assist the Public Works Director in the strategic planning, development and evaluation of the Public Works’ needs, policies, procedures and practices and formulate short-term and long-term goals, objectives and plans to ensure the highest level of service.creation and implementation of annual maintenance programs for parks and utilities. • Hire and supervise seasonal staff and assist in the hiring, promotion, evaluation and termination of non - seasonal staff. • Ensure all department staff have the training and resources needed to effectively and safely perform the duties of their positions. • Establish a team environment that encourages open communication and empowers staff to take ownership in the position and organization in a manner that supports the vision and direction of the City and enhances employee satisfaction. • Responsible for department supply purchasesthe oversight of inventory and purchasing of Public Works supplies. • Work collaboratively with Planning, Engineering and contractors to negotiate contracts, monitor progress and ensure compliance on municipal projects. • Serves as the Collaborate with the staff liaison to the Parks Commission in areas of park maintenance, equipment purchases and other relevant areas. • Prepare and present reports to City Council, Commissions and relevant boards, agencies and the public. • Research and analysis of special projects and public works policies. • Prepare Collaborate on internal and external communications regarding public works operations for regular and emergency updates. • Review and respond to public questions, comments, complaints and service requests in a professional Assistant Public Works Director Updated: 9/8/20229/1/2026 and timely manner. • Update the City’s information in GIS software including Beehive and Arc GIS. • Responds to emergencies • Ability to call back employees for after-hour emergencies. • Assume the role of the Public Works Director in their absence. • All other duties as apparent or assigned. While these areas are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City. KNOWLEDGE, SKILLS AND ABILITIES Knowledge, Skills and Abilities: • Knowledge of materials, methods and techniques used to successfully repair and maintain public streets, storm sewer system, sanitary sewer collection system, and a water supply and distribution system. • Knowledge of general equipment maintenance and repair techniques. • Knowledge of the practices, procedures, equipment, and materials used in Public Works maintenance and construction work. • Knowledge of safe operation, maintenance, servicing, and repair of various vehicles, and the ability to operate equipment in a skillful manner. • Experience operating heavy equipment in maintenance or construction work, including installation of underground sewer, water, and/or storm sewer utilities, or applicable related experience. • Manage projects and supervise work crews independently. • Ability to perform all work assigned to Public Works Operators • Ability to read infrastructure maps and engineering record drawings for the purpose of locating and marking underground utility mains and laterals. • Ability to demonstrate knowledge of various software programs, especially spreadsheets, word processing, and Geographic Information Systems. • Commitment to exceptional customer service and a positive attitude. • Demonstrates a team player approach and a high level of professionalism in assisting staff. • Demonstrates initiative in process improvement opportunities. • Ability to perform successfully with minimal supervision. • Ability to maintain adequate and positive working relationships with staff and the public. MINIMUM QUALIFICATIONS • Possess and maintains a valid Minnesota driver's license or equivalent out-of-state license • Bachelor’s degree in related field • Considerable public works experience • Must demonstrate proficient verbal and written communication skills. • Process intermediate computers skills, including a and software knowledge of and experience using☹: Micrsoft Office 365, web browsing, mapping, etc.) o E-mail and Microsoft Outlook o Web Browsing o Basic Computer Mapping (Google Maps, Bing) o Adobe PDF Viewer o Standard Office Spreadsheet or Writing Software Assistant Public Works Director Updated: 9/8/20229/1/2026 Licenses/Certifications: This position will require the acquisition and maintenance of the following additional certificates/licenses: • Class CB Water Operator License, or ability to obtain within 2 years • Class C/SC Wastewater Operator License or ability to obtain within 2 years • NIMS 700 and HAZ MAT Certifications • APWA-MN Chapter Public Works Certificate • Relevant Competent Person Certificate DESIRED QUALIFICATION • Registered civil engineer in the State of Minnesota • Valid Commercial Driver’s License • Supervisory experience in Public Works • Certified Playground Inspector Certificate • Tree Inspector Certificate • Ability to respond to after-hours emergencies; physically onsite within 30 minutes. Or such alternatives to the above qualifications as the City may find appropriate and acceptable. COMPETENCIES COMMON TO ALL CITY POSITIONS • Develop and maintain a thorough working knowledge of and compliance with all departmental and applicable city policies and procedures. • Demonstrate by personal example the spirit of service, excellence, and integrity expected from all staff. • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff to perform job responsibilities confidently and quickly. • Confer regularly with and keep your immediate supervisor informed of all critical matters about the applicable job functions and responsibilities. • Represent the City of Lake Elmo professionally to the public, outside contacts, and constituencies. PHYSICAL AND MENTAL REQUIREMENTS • Positions in this job typically require sitting, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. There is sustained exposure to computer keyboards and video screens. This position is generally light-duty and may require the exertion of up to 20 pounds of force on occasion and the ability to lift, carry, push, pull, and move objects. The individual may encounter unexpected and prolonged workdays, stress, and pressure from dealing with emotional issues and conflicts. WORKING CONDITIONS Work is performed in an office setting and in a field environment involving working inside and outside of vehicles and in confined spaces. Seasonal conditions can include excessive heat or cold. Conditions can include working in wet, muddy, slippery or dusty and windy conditions. **The physical demands and work environment characteristics described here represent those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform basic functions. The above statements are intended to describe the general nature and level of work being performed by individuals employed in this job. They are not intended to be an exhaustive list of all duties and qualifications required of personnel in this job. The employer reserves its right to change the job description and establish, modify or eliminate job duties and responsibilities and jobs at its discretion with or Assistant Public Works Director Updated: 9/8/20229/1/2026 without notice. ACKNOWLEDGEMENTS I acknowledge reviewing this job description. ___________________________________ _____________________________________ _______________ Employee Name (Print) Employee Signature Date ___________________________________ _____________________________________ _______________ Supervisor Name (Print) Supervisor Signature Date Date Type Due date for packet Order Agenda Section Agenda item 9/8/2026 CC Workshop 9/1/26 Annual Water Updates Discussion Community Engagement Results - City 180 Fury Site City Prosecution services overview and proposed contract Presentation by Washington County-CSAH 10/CSAH 17 Intersection Preliminary Design 9/15/2026 CC Meeting 9/8/26 Regular Agenda 2027 Preliminary Levy Regular Agenda Strategic Financial Plan Discussion Landfill Solar Initiative Consent Agenda Appoint Election Judges 10/6/2026 CC Meeting 9/29/26 Regular Agenda 3rd Quarter Goals Update Regualr Agenda CIP F-012 Ladder 1 Replacement Approval 10/13/2026 CC Workshop 10/6/26 Legislative priorities 2026-2027 10/20/2026 EDA Meeting 6:00pm 10/20/2026 CC Meeting 10/13/26 Consent Agenda 3rd Quarter Financials and Dashboard Regular Agenda Bonding - Set Sale Resolution Regular Agenda 4455 Olson Lake Trail Comprehensive Plan Amendemtn Regular Agenda 11055 32nd St Variance 11/4/2026 CC Meeting Regular Agenda 11/10/2026 Special Meeting Canvass Election Results 11/10/2026 CC Workshop Employee Policies Updates 11/17/2026 CC Meeting Regular Agenda Bond Sale - Awarding Resolution 12/1/2026 CC Meeting UB Certifications Regular Agenda Approve Statewide Volunteer Firefighter Plan Benefit Level Increase 12/8/2026 CC Workshop Obstructions in ROW 12/15/2026 EDA Meeting 6:00pm Future Council Agenda Items *Please note: This list is subject to change* 12/15/2026 CC Meeting 2027 Budget / Truth in Taxation 2027-2036 CIP