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HomeMy WebLinkAboutPZ minutes; 11-22-10APPROVED AS AMENDED 1-10-11 City of Lake Elmo Planning Commission Meeting Minutes of November 22, 2010 Chairman Van Zandt called to order the meeting of the Lake Elmo Planning Commission at 7:00 p.m. COMMISSIONERS PRESENT: Bidon, Britz, Fliflet, Hall (7:03 p.m.) McGinnis, Pearson (7:06 p.m.), Pelletier, Van Erem, Van Zandt, Williams, Ziertman. STAFF PRESENT: Administrator Messelt, Finance Director Bouthilet, Planning Director Klatt, Planner Matzek. Agenda M/S/P, Williams/Bidon, move to approve as presented. Vote: 9:0. Minutes – October 18, 2010 M/S/P, Williams/Britz, move to approve. Vote: 6:0. McGinnis, Van Erem and Ziertman abstained. Hall arrived at 7:03 p.m. Public Hearing – Capital Improvement Plan 2011-2015 Planning Director Klatt introduced the item and asked the commission to review the city- wide CIP and to hold a public hearing. Commissioner Pearson arrived at 7:06 p.m. Administrator Messelt identified the main expenditures planned for 2011. Finance Director Bouthilet gave additional information on the CIP and identified the city had approved a new assessment policy. Commissioner Ziertman said no one on Keats currently has city water. She asked if, when the watermain is put in, would all people be required to hook up. She then pointed out the dramatic increase in cost of the project when the watermain was added to the road reconstruction. Administrator Messelt said as far as requiring to be hooked up, he will look that up and get back to her. Finance Director Bouthilet said seventy percent will be covered by MSA funds. Commissioner Williams asked how much money was planned to be spent on sewer and water. Administrator Messelt said the city received a grant for a fifty/fifty match with one million for sewer and one million for water. APPROVED AS AMENDED; 1-10-11 Lake Elmo Planning Commission Minutes; 11-22-10 2 Commissioner Williams asked if $25,000 was enough to do thorough study for sewer south of 10th Street. Administrator Messelt said it should not cost much as there are two connections. It would be a macro level study. He said much of the work will be done in-house. Commissioner Williams suggested adding a water fountain to Reid Park. Administrator Messelt said that idea will be brought back to the Park Commission. THE CHAIRMAN OPENED THE PUBLIC HEARING AT 7:56 P.M. No one spoke. THE CHAIRMAN CLOSED THE PUBLIC HEARING AT 7:56 P.M. M/S/P, Hall/Ziertman, move to forward the proposed 2011-2015 CIP. Commissioner Williams said although he is an alternate and can not vote he would like to urge commissioners to vote against the Village Area forcemain sewer project as it costs a lot of money and the Administrator previously mentioned that the city already has a one million dollar bill with no one to pay it. He said the city should not fund a project of this size without a development proposal. Administrator Messelt said he has had a property owner of two hundred acres in the Village Area formally ask the city to put in the sewer line so they could market it as such. He said it is a legitimate concern, but there is a chicken and the egg scenario. Vote: 9:0. Business Item – Special Event Permit Ordinance Planning Director Klatt said this discussion is a continuation of the last meeting regarding a Special Event Permit ordinance. He said there were questions raised at the last meeting and the ordinance has since been revised; he identified the revisions. Commissioner Ziertman suggested that a small supplemental event for an agricultural sales operation may be only a day or two and should be more in line with a twenty-five dollar fee as it would be a simple review. She suggested it all be administratively reviewed, but to leave in the language allowing the administrator to take it to the Council should he or she choose to do so. She suggested taking out the consecutive days requirement. Commissioner Fliflet asked why special event permits are only for outdoor events. Planning Director Klatt said the indoor uses are often regulated through underlying requirements. He said “typically conducted outdoors” language could be added. In APPROVED AS AMENDED; 1-10-11 Lake Elmo Planning Commission Minutes; 11-22-10 3 response to concerns, he said he could check with Washington County to ensure the requirements would align with their food vendor requirements. M/S/P, Ziertman/Fliflet, move to recommend approval of the revised special event permit ordinance. Vote: 9:0. Business Item – Comprehensive Plan Update Planning Director Klatt said he was looking for a broad discussion from the commission. He then provided an update on the Village Area, identified recent council actions and talked about next steps. He said the city has received a four year reprieve with a revision to the MOU with the Metropolitan Council. Commissioner Pelletier suggested including a few business owners who have previously been involved along with school representatives. Planning Director Klatt said the I-94 area may have a separate group to work concurrently as the Village Area work group. He said the staff will not set up a work group without the City Council’s blessing and at this point, it is just for discussion purposes. Commissioner Williams said he is interested in serving on the I-94 corridor planning group. Commissioner Bidon suggested keeping the groups small in order to be more productive and focused on results. Business Item – Zoning District Update Planner Matzek identified the need for an overhaul to the zoning district as it has proved cumbersome to utilize and inconsistent across districts. Commissioner Williams asked staff to provide a list of what aspects staff would like, and not like to see as a measure for future evaluation. City Council Updates Planning Director Klatt said the City Council approved the proposed buffer setbacks and rear yard setback for OP developments. He said the Council approved the holding districts text changes and the resolution revising the MOU with the Met Council for the phasing of development. Staff Update Planning Director Klatt said the last meeting in December has been cancelled. He said staff had attended a seminar on architectural design. Commission Concerns None. APPROVED AS AMENDED; 1-10-11 Lake Elmo Planning Commission Minutes; 11-22-10 4 Adjournment: The meeting was adjourned at 9:14 p.m. Respectfully submitted, Kelli Matzek Planner