HomeMy WebLinkAboutResolution 2007-043CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2007-043
A RESOLUTION ADOPTING CITY COUNCIL GROUND RULES
AND ORDER OF BUSINESS
Whereas, the city of Lake Elmo elects representatives to the city council;
WE
Whereas, the city council is elected to do the business of the city on
behalf of its citizens; and
Whereas, the city council desires to do the business of the city in a
respectful, effective and efficient way to serve the public as it was elected to do;
and
Whereas, the city council expects other meeting participants and
observers from the public and elsewhere to be respectful;
NOW, therefore be it resolved by the Lake Elmo city council adopts the
following ground rules for city council members, city staff and all other
participants and observers In city meetings,
Respect others
® Respect each other and the process
* Assume each of us is coming from a good place (honest, genuine)
® Don't shame or blame others
01 Don't talk about people who aren't there
Listen actively
* Don't interrupt
* Use clarifying not interrogating questions
® Use "I" statements (not "You")
* Don't argue — discuss & debate ideas in a civil way — be respectful of
others' ideas even if they don't agree with your ideas
* Keep side conversations to a minimum
Be accountable
® Participate to the best of your ability
All of us are responsible for making sure all voices are heard. This is
joint leadership.
You are accountable for what you do and say
Hold each other accountable in a civil way
Own your part of the problem or issue
You are accountable for the use of information — not missing
information or misinformation
You are responsible for your learning.
Take risks
® Take risks, be authentic and speak your truth
* No retribution, hostility or harassment toward others for taking risks
* Discussions stay here
Be open to others' stories and realities
Be open to partially — formed ideas
Learn from your mistakes
Be open 'Co a change of heart and mind
Don't operate from fear
Q-TIP — Quit taking things too personally
And, now, therefore be it further resolved that the city council adopts the
following order of business for managing business at city council meetings.
ORDER OF BUSINESS
Introduction
Report by staff or other presenter
Questions form city council members to the presenter
The mayor will facilitate this by asking each individual council
member if they have one question allowing for a response to the
individual question then move onto the next council member in the
sequence until all questions are completed. No council member
shall take more than 3 minutes to ask a question. (Also called
round robin.)
(For example, C. I asks question I and gets answer – C.2 asks
question 2 and gets answer and so on.)
*Questions;/comments from the applicant;/requesting party to the city
council, if applicable
*Questions from city council members to the applicant/requesting party,
if applicable
(see round robin process above)
Questions/comments from the public to the city council
(a maximum of three minutes per question/statement)
® Call for a motion
This is to get a motion on the table for discussion and is actually
required under Roberts Rules of Order. This action is not an
indication that the motion on the table is the motion that will be
approved in the current form. It is purely for discussion purposes.
Discussion among city council members
(see round robin process above)
® Action by the city council
*Nlot all agenda items have applicants or requesting parties
ADOPTED BY THE Lake Elmg-City Council on K- 19t' day,, of June, 2007.
A. Johnston,
Attest,
Susan Hoyt, City Administrator