HomeMy WebLinkAbout08-13-2013 CCW
Our Mission is to Provide Quality Public Services
in a Fiscally Responsible Manner While
Preserving the City’s Open Space Character
NOTICE OF
CITY COUNCIL
WORKSHOP MEETING
City of Lake Elmo
3800 Laverne Avenue North
City Council Meeting
Tuesday, August 13, 2013 6:00 P.M.
AGENDA
A. CALL TO ORDER
Mayor Pearson called workshop to order at 6:0PM PRESENT: Mayor Pearson, Council Members Nelson and Reeves
Also Present: City Administrator Zuleger, City Engineer Griffin, Finance Director Bendel, Program Assistant Gumatz , and Planning Director Klatt.
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
Nelson/reeves passed3-0
D. Fire Relief Presentation – Brad Winkels
District chief Winkles spoke to council regarding the fire relief pension. Outlined the
requested changes to the pension fund. Fund is used for fire fighter retention. Fund is
separate from the fire department. Has not changed in 10 years.
Discussion of how it is funded. 1Mil in investment. Managed by the state.
Reeves asked about overfunded. State mandates it be overfunded. Main contribution is
fire state aide. 2% on each fire insurance plan by residents. Discussion of firefighter
salaries. $3,100 per year of service.
As growth occurs, the state aid amount should increase due to increase of insurance
plans.
Reeves would like a market analysis on where LE sits in comparison to the community.
Wants to see the median.
Winkles prefers option C.
Discussion of future FFs and current retention. Winkles is not satisfied with current retention. Lake Elmo has a more difficult time to recruit firefighters due to its
demographic.
E. 2013 Budget Workshop
1. Staffing –Dean Zuleger
City Admin Z provided overview of City Staffing. Noted changes. Adam Bell promoted to Asst City Admin. Beckie Gumatz to Deputy Clerk. Klatt title change to director of Community Development. Changing from many contractors to city staff.
Explained new org chart, 2014 personnel compensation distribution
Explained PW pay classification/structure. Has four steps. Opr III/Probation is at 83% of
median. Opr III is at 78%. Opr II at 74%. Opr I at 78%.
Purpose is to improve performance not simply reward for longevity, while that does factor in. Pay for performance.
2. Operations – Cathy Bendel
Bendel provided overview of the various 2014 budget highlights. Overall budget, CIP,
Levy Assumption, and other revenue.
Overview of general fund and the .
Discussion of Permit Works and the increased efficiency that has resulted.
Discussion of the bottom line. After $85,000 contingency funding and payment of $200,000 to pay down internal loan will still have $98,371.43.
Discussion of debt pay down and transferring funds. Discussion of undesignated fund
balance and the rate.
Discussion of forester and youth services bureau. $25K for forester and $5K for YSB.
YSB asked for $10K. Parks Comm asked for reinstatement of Forester position.
Discussion of the merits of having a city forester. Reeves suggested that the City start
from scratch in developing what the city needs. Discussion of landscape inspections. Will
be paid by developer.
General consensus is that council does not want to spend that much on internal forester
Consensus is that the $5K for YSB is good. Pearson noted that the recent Jaycees donation of $20K may be appropriate. Need to get clarification on the intent. Might be
intended for downtown beautification.
Council good on library levy remaining static. It will change proportionally if City levy
changes.
Council good on PW reclassifications and Admin promotions. And raise for Johnson.
Discussion of how much impact $100K would have on streets. Griffin explained that
every bit helps.
Discussion of Park Fund. Capital improvements not personnel.
a. 2nd Pay Down of Internal Planning Loan ($200,000)
b. Contingency ($85,000)
c. Specific Requests
1) Youth Service Bureau ($5,000) – Dean Zuleger
2) Park Commission Forestry Request ($25,000) – Dean Zuleger
F. Budget Meeting Calendar
G. ADJOURN
Mayor Pearson adjourned at 8:01PM