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HomeMy WebLinkAbout03-04-2014 CCMLAKE ELMO CITY COUNCIL MINUTES MARCH 04, 2014 Page 1 of 3 CITY OF LAKE ELMO CITY COUNCIL MINUTES MARCH 04, 2014 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson, Council Members Wally Nelson, Justin Bloyer, and Mike Reeves. Anne Smith arrived at 7:23PM. Also Present: City Administrator Zuleger, Associate City Attorney Brekken, City Engineer Griffin, Finance Director Bendel, City Clerk Bell, and Public Works Director Mike Bouthilet PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA MOTION: Council Member Bloyer moved TO APPROVE THE MARCH 04, 2014 CITY COUNCIL AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES THE FEBRUARY 18, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS OF THE CITY COUNCIL. COUNCIL REPORTS: Council Member Reeves: attended Human Resources Committee meeting. It is a highly qualified group. The Committee discussed scope and purpose as well as the 2014 plan of work. The group plans on meeting on quarterly basis and as needed. Council Member Bloyer: informed everyone that his email was attacked by a virus. He cautioned anyone who was on his list to not open any recent emails. Mayor Pearson: attended water bonding meetings; attended Public Safety Committee meeting; met with neighboring fire chiefs to discuss service sharing; acknowledged Public Works crew for great work over past few weeks; attended Highway 5/Manning Ave. realignment meeting; attended Parks Commission meeting. Council Member Nelson: attended Public Safety Committee meeting; attended Fire Relief Association annual meeting. The fund up is up 15%. Public Comments Ruth Pallmeyer, 8989 Lake Jane Trail N., spoke on the library system membership. She has lived in Lake Elmo for 28 years. She is distressed about the Council withholding funds from the county system. Ms. Pallmeyer alleged there was little citizen input considered when the council decision to withdraw was made. She stated she now feels like a second rate citizen. She reported regularly visiting Stillwater, Oakdale, and Woodbury libraries. She claimed that being out of the county system has a negative effect and requested that the Council discuss re-entering the county system. It was explained that the city was working with the county to re-establish the e-book services. Presentation A. Lake Elmo Public Works: 2013-2014 Winter Maintenance Update Public Works Director Mike Bouthilet gave presentation on snowplowing and winter maintenance. He provided the type of equipment used and the department’s approach to various types of events. Mr. Bouthilet also identified the various factors that can impact the deployment decision as well as the challenges that are faced. He noted that in the amount of time it takes to plow a cul-de-sac, the City can plow 2 miles of straight roads. Mr. Bouthilet explained the snow emergency and mailbox replacement LAKE ELMO CITY COUNCIL MINUTES MARCH 04, 2014 Page 2 of 3 policies; however, they are not formal policies. He suggested that the city develop a written mailbox policy. He also would like to develop a policy on other items located in the ROW. Council Member Smith arrived at 7:23PM. B. Firefighter Relief Association Raffle Drawing Brad Winkels presented the raffle drawing and Council Member Smith drew winners. Winners selected: $25 – Tim McGlynn, Lake Elmo, MN; Zona Butler, St. Paul, MN; The Malmbergs; Todd Williams, Lake Elmo, MN. $100 – Liz Niehaus. $250 – Robert & Cynthia Schoenrock, Lake Elmo, MN. CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Approve 2014 Animal Humane Society Impound Contract 4. 2014 Seal Coat Project – Joint Services Agreement with West Lakeland Township 5. Add Landscape Architecture Firm to the Consultant Pool MOTION: Council Member Nelson moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 6: APPROVE RESOLUTION IN SUPPORT OF PUBLICATION ALTERNATIVES FOR LOCAL GOVERNMENTS; RES. NO. 2014-14. City Administrator Zuleger and City Clerk Bell explained the background of the resolution and the rationale behind supporting the measure. The proposal would allow cities to use alternative method of publishing public notices instead of having to pay to use print newspapers. The city currently uses the Oakdale-Lake Elmo Review. It was noted that the City would have saved $6,500.00 in 2013. Clerk Bell noted that publication costs are nearly impossible to accurately budget for. MOTION: Council Member Reeves moved TO APPROVE RESOLUTION NO. 2014-14, A RESOLUTION SUPPORTING LEGISLATION ALLOWING CITIES TO DESIGNATE THEIR CITY WEBSITE TO PUBLISH PUBLIC NOTICES. Council Member Bloyer seconded the motion. The Council expressed the desire to have a strong alternative method, but was supportive of measure. MOTION PASSED 5-0. ITEM 7: CONNECTING WATERMAIN IMPROVEMENTS – ACCEPT BIDS AND AWARD CONTRACT. RES. NO. 2014-15 City Engineer Griffin gave overview of the proposed project and the scope of the work. City received bids and the low bidder was Northdale Construction Company, Inc. Total award is for $442,484.13. The Engineer’s feasibility construction cost estimate for the project was $464,000.00. MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2014-15, ACCEPTING BIDS AND AWARDING A CONTRACT TO NORTHDALE CONSTRUCTION COMPANY INC., IN THE AMOUNT OF $442,484.13 FOR THE WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTS. Council Member Smith seconded the motion. MOTION PASSED 5-0. SUMMARY REPORTS AND ANNOUNCEMENTS Mayor Pearson informed everyone that he is hosting a Meeting with the Mayor event at city hall at 10:00AM on Saturday, March 8, 2014. LAKE ELMO CITY COUNCIL MINUTES MARCH 04, 2014 Page 3 of 3 City Administrator Zuleger: explained the 3/11 workshop on the downtown; attended meeting with the school district with Planner Nick Johnson; attended meeting with eastern Village developers to discuss sewer; attended meetings on water funding and groundwater issues; met with 3M representatives along with the Mayor and Council Member Reeves and reported that it went very well; meeting with other cities in the county to discuss the regional groundwater issues. Associate City Attorney Brekken: no report City Engineer Griffin: upcoming Lake Elmo Ave./CSAH 17 open house meeting will be held on March 13 at 4:00PM at Christ Lutheran Church. City Administrator Zuleger reported on behalf of Community Development Director Klatt: City will be recommending 18,000 population target to Met Council; Planning Commission will have accessory structure and outdoor wedding venue ordinances discussed at next Commission meeting; Finance Director Bendel: been doing audit prep. Auditors will be onsite this week. City Clerk Bell: No report. Mayor Pearson adjourned the meeting at 8:01 pm. LAKE ELMO CITY COUNCIL ATTEST: ________________________________ Mike Pearson, Mayor _______________________________ Adam R. Bell, City Clerk