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HomeMy WebLinkAbout03-18-2014 CCMLAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2014 Page 1 of 5 CITY OF LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2014 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members Justin Bloyer and Mike Reeves. Also Present: City Administrator Zuleger, City Attorney Brekken, Community Development Director Klatt, City Engineer Griffin, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Council Member Reeves asked that Item 14 be added to the agenda. MOTION: Council Member Reeves moved TO APPROVE THE MARCH 18, 2014 CITY COUNCIL AGENDA AS AMENDED. Mayor Pearson seconded the motion. MOTION PASSED 3-0. ITEM 1: ACCEPT MINUTES THE MARCH 04, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS OF THE CITY COUNCIL. COUNCIL REPORTS: Council Member Bloyer: took the predictive index survey. He thought it was pretty amazing and was impressed with results. It was money well spent if it helps the staff. Council Member Reeves added that it identifies who we are and how we work. Mayor Pearson: attended gateway corridor meeting; attended Library Board meeting; attended County/City joint project for Lake Elmo Ave. reconstruction open house. He thanked church for accommodating the open house. Some comments were about connecting to sewer; held Meet the Mayor; attended bond request meetings. Council Member Reeves: attended Meet the Mayor and found it really interesting; Enjoyed the first episode of The Mayor Show; attended Parks Commission meeting on 3/17/14. Public Comments Library Director Linda Orsted spoke about the library. Spring break activities – train your brain. Working to get kids active as well as quiet time to search out favorite books; Will be screening Disney movie about Norway; have e-books available at library on two different platforms – Overdrive and Freading. To use, patron simply needs a library card from Lake Elmo Library; Library Board voted to change the reimbursement – still one card per household, but from any library system in MN. CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Accept Financial Report dated February 28, 2014 4. Accept Building Report dated February28, 2014 5. Approve League of MN Cities Insurance Trust Waiver Form – Annual Renewal 6. Lake Elmo Sewer Infrastructure Improvements: I-94 to 30th St. – Pay Request No. 6. 7. 2014 Seal Coat Project – Joint Services Agreement with Baytown Township MOTION: Council Member Bloyer moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 3-0. REGULAR AGENDA LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2014 Page 2 of 5 ITEM 8: SCHILTGEN FARM PARCEL B SKETCH PLAN REVIEW. Community Development Director Klatt provided overview of the Schiltgen Farms North sketch plan submission. Explained the key issues that staff and the Planning Commission have identified as needing to be resolved prior to prelim plat. Mr. Klatt also explained the parkland, storm water retention, and open space discussions previously held. The proposed trails along with cul-de-sacs versus more grid-like planning were discussed. Mr. Klatt explained that the comp plan calls for more traditional style (grid-like) layout in the village area. Staff has asked for more direct route to connect the east and be in line with the village land use plan. The county’s concerns, including screening/berming on CSAH 17/Lake Elmo Ave. were noted. Both parks and planning commission have reviewed application. Mayor Pearson asked Mr. Griffin about traffic impact on street with various methods. Mr. Griffin noted that gridded does not necessarily mean straight roads. They can be curved and meandering. Important thing is to have connectivity. Connectivity benefits efficiency. Developer Dave Gonyea stated that they were open to idea of adding pocket park. Council consensus was supportive of having something available to neighborhood. Mr. Gonyea addressed the county’s concerns for Lake Elmo Avenue and noted that addressing it is in his interest. He also noted that they are considering using theming fencing. Mr. Gonyea further addressed the through-road and his concerns regarding the increased traffic. Council Member Bloyer asked which lots were quickest to sell. Mr. Gonyea said road safety has an impact on which lots sell first. Families with kids prefer cul-de-sacs and not though roads. Mr. Gonyea also explained their approach to storm water management. Mr. Bloyer asked about price point. Homes will probably start at $450K to $600K. Houses across the street will be probably $500 to $750K due to larger lots. The architecture, density, and lot sizes were discussed. Mr. Gonyea asked for direction on the cut through road to the east. Council and staff discussed the benefits and concerns with connectivity and overall maintenance. Council consensus is in favor of a small neighborhood park and additional trail connections. No formal action taken. ITEM 9: ACCESSORY STRUCTURE ORDINANCE AMENDMENT; ORD. 08-104, RES. NO. 2014-16 Community Development Director Klatt explained the ordinance amendment proposal. It is a minor amendment. Mr. Klatt pointed out the changes that staff recommends are different than what the Planning Commission formally recommended regarding the side entry garages. Council Member Bloyer asked about attached garages and why they are included in accessory use structures. Mr. Klatt stated that because attached garages are subordinate to the main structure. The attached garage is considered an accessory use but not an accessory structure. MOTION: Mayor Pearson moved TO ADOPT ORDINANCE 08-104 AS AMENDED, REORGANIZING AND UPDATING THE CITY’S ACCESSORY STRUCTURE PROVISIONS LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2014 Page 3 of 5 WITHIN THE ZONING CODE, AND FURTHER AMEND BY STRIKING “UNLESS THE GARAGE IS SIDE-LOADED” FROM § 154.456 B(1)(A),(B) AND § 154.508 B(1)(A),(B). Council Member Reeves seconded the motion. MOTION TO AMEND: Council Member Bloyer moved to AMEND EXEMPT STRUCTURE TO ADD #8 WATER ORIENTED STRUCTURES AS PERMITTED IN ACCORDANCE WITH CITY SHORELAND STRUCTURES. Mayor Pearson seconded the motion. MOTION PASSED 3-0. ORIGINAL MOTION PASSED 3-0. Mayor Pearson thanked staff for completing this item. MOTION: Mayor Pearson moved to ADOPT RESOLUTION 2014-16 TO ALLOW FOR SUMMARY PUBLICATION OF ORDINANCE 08-104. Council Member Reeves seconded the motion. MOTION PASSED 3-0. ITEM 10: ACCESSORY 2013 INTERNAL LOAN REPAYMENT; RES. NO. 2014-17 Finance Director Bendel provided an overview of the $200,000 internal loan repayment from the Village Fund to the General Fund. MOTION: Council Member Reeves moved TO APPROVE RESOLUTION NO. 2014-17, APPROVING AN INTERNAL LOAN FUND REPAYMENT, FROM THE VILLAGE FUND TO THE GENERAL FUND IN THE AMOUNT OF $200,000 EFFECTIVE DECEMBER 31, 2013. Council Member Bloyer seconded the motion. MOTION PASSED 3-0. ITEM 11: 39TH STREET NORTH: STREET AND SANITARY SEWER IMPROVEMENTS -ACCEPT PETITION AND AUTHORIZE FEASIBILITY REPORT; RES. NO. 2014-18 City Engineer Griffin provided overview of the proposed project. It was noted that the City has heard from 3 of the 5 property owners with interests in affected parcels. It was pointed out that if the project is not completed, the city will be liable for the feasibility study costs with no way to recoup. Owners have voiced desire to have the city contribute because the street is a higher used MSA road. Mr. Griffin explained the project schedule. It is aggressive due to the timing of some of the steps required through the 429 petition process. A public hearing would be required if not 100% petition. Council Member Reeves asked about the amount at risk and the amount owners desire the City to contribute. The amount at risk is $9,400 for the feasibility study. An actual contribution amount has not been specified. Possible ranges of 10-30% have been discussed. MOTION: Council Member Reeves moved TO APPROVE RESOLUTION NO. 2014-18, DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 39TH STREET NORTH: STREET AND SANITARY SEWER IMPROVEMENTS, IN A NOT TO EXCEED AMOUNT OF $9,400. Council Member Bloyer seconded the motion. MOTION PASSED 3-0. NEW BUSINESS: ITEM 12: DOWNTOWN LAKE ELMO MARKET AREA PROFILE Community Development Director Klatt provided overview of the study. The study will involve local business owners and officials and give the city a market profile for the downtown. Anticipated staff time involvement is unknown, but it is believed to be beneficial to staff. Council consensus is positive that the business owners are being involved. LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2014 Page 4 of 5 MOTION: Council Member Bloyer moved TO AUTHORIZE STAFF TO ENTER INTO AN AGREEMENT WITH THE UNIVERSITY OF MINNESOTA EXTENSION SERVICE TO COMPLETE A MARKET AREA PROFILE FOR LAKE ELMO IN A NOT TO EXCEED AMOUNT OF $750. Council Member Reeves seconded the motion. MOTION PASSED 3-0. ITEM 13: APPROVE WASHINGTON COUNTY MUNICIPAL WATER COALITION RESOLUTION; RES. NO. 2014-19 City Administrator Zuleger gave an overview of the Washington County Municipal Water Coalition and its purpose. Mr. Zuleger also gave summary of the resolution itself. Council Member Reeves voiced his support for the resolution. MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2014-19, TO ENTER INTO THE INTERGOVERNMENTAL AGREEMENT REGARDING WATER SUPPLY. Council Member Reeves seconded the motion. MOTION PASSED 3-0. ITEM 14: APPROVE LASERFICHE RIO UPGRADE EXPENDITURE City Clerk Bell explained the background of the item and the reason for the timing of the item. This upgrade expense was not budgeted for in the 2014 budget due to the amount not being available until now. Roseville IT did not provide the proposal until just before the council meeting preparation. Roseville needs the agreement approved by 3/19. Clerk Bell also explained the benefits of the software. If the City were to purchase this software on its own, it would cost more than $20,000, so the benefit is great. It was also pointed out that the use of this software is instrumental in the 2014 Plan of Work goal of reducing the use of paper. MOTION: Council Member Reeves moved TO APPROVE THE 2014 LASERFICHE RIO UPGRADE AND DEPLOYMENT AGENCY COST CONTRIBUTION. Council Member Bloyer seconded the motion. MOTION PASSED 3-0. SUMMARY REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: attended bonding bill meetings. Upcoming legislative hearing on bill on Thursday 8:45AM.; reported Washington County Board of Commissioners passed resolution in support of water funding; working on Joint Powers Agreement with school district for park; working on obtaining water security/letters of credit issues for Lake Elmo Ave. So far City has secured $1.3 million; City will be discussing joint services for utilities with Oakdale; commended Mike Bouthilet for his attending utility management seminar; Council transportation workshop is moved to April 8. The joint Planning/Council commission will now be in May. City Attorney Brekken: no report. Community Development Director Klatt: working on ordinance on commercial wedding venue; Planning Commission will be taking it up if the Council support moving forward. Council Member Reeves asked about the number of events cap. Mr. Klatt responded that it is based on Afton’s ordinance and applicant. Council consensus is that Planning Commission should go forward with item. Question was asked about what type event are involved. At this point, just ceremonies, but the Commission has discussed expanding it. The applicant has not indicated anything but ceremonies thus far. City Engineer Griffin: MS4 permit has been accepted and now posted for public review. Due to deep freeze this winter, road conditions will be poor this spring. Road restrictions will be enacted soon. Finance Director Bendel: attended Finance Committee meeting. Still looking for two more members; audit follow-up work is continuing; working on sewer and water cash flows. City Clerk Bell: working on several HR issues including Predictive Index. Encourage the entire Council to take the survey; working on the 39th St 429 petition; CFL light bulbs obtained through the County LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2014 Page 5 of 5 recycling grant are available for residents to promote recycling. Notice will be in newsletter and on website; Mayor Pearson adjourned the meeting at 9:03 pm. LAKE ELMO CITY COUNCIL ATTEST: ________________________________ Mike Pearson, Mayor _______________________________ Adam R. Bell, City Clerk