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HomeMy WebLinkAbout05-13-2014 JCM NOTICE OF MEETING Joint City Council-Planning Commission Workshop 3800 Laverne Avenue North Tuesday May 13th, 2014 6:30 PM – 9:00 PM AGENDA I. Call to Order - Planning Commission Chair Williams 6:30 PM Roll Call: Council: Mayor Pearson, Council Members Wally nelson and Anne Smith (arrived at 6:40 pm) Planning Commission: Chairman Todd Williams, Dale Dorschner, Rolf Larson, Dean Dodson, Tom Kreimer, Jill Lundgren (6:50?), Kathleen Haggard (8:27) Staff: City Admin Zuleger, Kyle Klatt, Nick Johnson, Jack Griffin, Adam Bell Audience: Steve DeLapp, Susan Dunn, Ann Bucheck II. Focus of the Workshop: Implementing the Comp Plan -Dean Zuleger 6:35 PM Admin Zuleger provided overview of the focus of the workshop III. Developer Review Process – Technically Applying the Comp Plan Principles 6:40 PM a. Density / Zoning / Land Use Ordinance Review - Kyle Klatt & Nick Johnson Planning Director Klatt spoke about the preliminary plat review process. Nick Johnson explained how staff reviews subdivision/development plats. Chairman Williams asked why … asked about difference 60 day and 120 days. Klatt explained that if city cannot extend the review time without applicant consent after the 60 days. If the application is not voted upon or extended by either deadline, the application is approved by default. Klatt explained the process after the commission and council reviews and votes. Williams asked about road inspections. Klatt explained that the engineer hires inspectors to manage process. These services are paid out of the development escrow. b. Utility / Transportation / SW Review - Jack Griffin Griffin explained the engineering review and involvement. c. Developer Security - Dean Zuleger Zuleger spoke about developer securities. Explained the development of the Finance Committee and the creation of development pro formas to help with the forecasting and modeling. Explained the financial policies put in place. Obtaining these securities is not common place. Most communities do not require 100%. The purpose of the securities and the high level is to protect the taxpayers. Explained the escrow review process and developer agreements. It was explained that staff does background research on developers including D&B reports. Staff has not gone so far as to demand that any developers who previous make the city whole on losses, but the research is being done. Dodson requested hi developer did not set up capital reserve for Griffin explained that all public infrastructure includes a one-year review warrantyperiod IV. Key Land Use Issues 7:40 PM a. Density Reduction Priorities in light of Thrive 2040 – Kyle Klatt Klatt spoke about the recent reduction in population/density estimates. Smith voiced her concern about eliminating RAD-ALT due to the reduction in number of persons per household. This would essentially negate any overall reduction in number of homes. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner While Preserving the City’s Open Space Character DZ reminded the body that after the MOU is eliminated, the city will simply have to plan against the forecast. Smith noted that for the comp plan, the city will still need to factor in the number of households and how the land will be used. Discussion of RAD-ALT. discussion of 2.75 versus 2.55. b. Allowance of New Community Septic Systems – Dean Zuleger DZ explained the status of the engineered wetland treatment systems. Discussion of issues and potential solutions. Smith noted that the real problems are with the smaller neighborhoods. Larger neighborhoods can more easily address any issues due to c. Downtown Development – Nick Johnson Nick went over the keys to success. Development of TIF by EDA, UM Ext Svc market study, and LE Ave corridor mgmt and safety improvement project. Project will include streets (shared cost), sewer(city cost, watermain(city cost), stormwater improvements (shared cost), and streetscape improvements (city cost with limited county contribution). Williams brought up the stormwater problems in the village V. Council – Commission Forecasting: Identifying Emerging Issues 8:15 PM Discussion of trails and maintenance. It was noted that there has been a lack of dialog or communication between the Planning Comm and the Parks Comm School planning based on growth. DZ and Nick have met with district. Williams said the PC appreciates the staff support VIII. Adjourned by mayor at 9:24 PM ***Note: The Public is advised that there is an expected quorum of Planning Commission Members in attendance. No official action can or will be taken by the City Council or Planning Commission at this meeting. ***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations. ***Note: This meeting will be video recorded, but not broadcast, for record-keeping purposes.