HomeMy WebLinkAbout07-08-2014 CCM
NOTICE OF MEETING
City Council Workshop
3800 Laverne Avenue North
July 8, 2014
6:30 PM – 8:40 PM
AGENDA
I. Call to Order - Mayor Pearson 6:31pm
Roll call: Present: Mayor Mike Pearson, Council Members Wally Nelson, Anne Smith, and Mike Reeves; Old
Village Work Group Members Nadine Obermueller, Steve DeLapp, and Jennifer Pelletier; Library Board Member Paul Ryberg.
Absent: Council Member Justin Bloyer; Old Village Work Group Members Kathy Haggard, Julie Fliflet, Brett Emmons.
Staff Present: City Administrator Zuleger, Community Development Director Klatt
II. Focus of the Workshop #1: Downtown Lake Elmo – Dean Zuleger
Zuleger provided overview of the scope of the workshop and the history of the village planning.
III. Old Village Work Group Downtown Plan – Council Member Smith 6:40 PM
a. Illustrative Plan – March 2014 Smith provided the background of the Old Village Work Group. She presented the Village Center
Proposal from 3/12/2013.
Jennifer Pelletier provided her input regarding the baseball field use. Concerns were traffic and
sustainability. She also addressed the desire for senior housing.
Pearson asked if the presented proposal was what Pelletier recalls. She did not remember.
Pearson asked if group felt disbanded. Pelletier said that she feels like there was lots of work done and
yet more to finish. It was explained that current group worked on it for 2 years.
Reeves expressed his desire to restart fresh and get job done correctly.
Smith explained that baseball people came to OVWG and requested that new fields be put in place
before removing old fields.
Delapp
Nadine Obermueller explained that Lions Park was a place for organic gathering.
Smith… pearson…
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City’s Open Space
Character
Nelson voiced his support for a green, but it has to be closer to LE Ave. he supports having new ball
fields in place before removing any. Has concerns on how to fund any of it.
Smith said that the plan was always to have slow planned growth…
Pearson
Klatt
Zuleger explained the drainage situation. Possibilities being discussed include directing storm water to
Goetchel Pond and Sunfish Lake. Discussion of drainage.
Reeves asked that past baggage be left behind.
Zuleger read letter from Emmons. Hopes that Council invests in downtown. Included parking, access
during construction, commercial development, village green near LE Ave,…
Smith asked for sense of respect for the work that has been done by OVWG.
Bill wacker. Expressed his opinion that the current proposal for senior housing is not an appropriate place
for safety and noise.
Deb krueger concerned that there is no overlap from previous commissions and plans.
Sue dunn
b. Village Green Emphasis
c. Potential Costs
IV. Focus of the Workshop #2: 2015 Budget Assumptions - Dean Zuleger 7:45 PM
a. 2015 Revenue Assumptions
Zuleger went through the 2015 budget assumptions.
Pearson clarified that as long as all other assumptions can be achieved, there is assumption of no tax
rate increase.
Zuleger explained the 2015 budget revenue/expense facts. Revenue w/o rate increase =$588,000-
$628,000. Expenses committed to =$281,000. Staff is requesting that council carry forward the 2014
surplus to 2015.
Net assumptions for 2015- $307k-$347K available for operational use. Unassigned fund balance at 70%
= $2.5 Mil.
Zuleger explained Performance Based Budgeting.
b. 2015 Budget Preparation / Schedule
Zuleger explained the budget schedule
c. 2015 staffing Request
Zuleger explained the staffing requests and the cost recovery from growth. total staff increase was $302,098.38. minus cost recovery allocation is $101,324.
Reeves asked for 5 years trend lines of staff dollars in relation to revenues. Smith noted that she asked for capacity of staff when the LE ave water main was discussed. Zuleger
responded Reeves supports the performance based budgeting.
Pearson would like to look at contracting some services. Asked about the POC fire budget. It is actually downsizing. Wants staff to look at costs for some city fees. Some residents have claimed they may be
high. Zuleger further explained the allocation process.
Explained that this is the first request for staffing. It will not always be this high. It was explained that Oakdale is not interested at this time in assuming the waste water servicing.
Nelson should not cost taxpayer to grow. Noted that the $200K is already part of the levy. There is no guarantee that 2015 will include 2014 surplus. Urges the council to be cautious . Wants all to be cost
effective. Zuleger stated that PW needs one more street operator and a wastewater operator. Reeves noted that HR comtee is discussing increasing staff capacity.
Discussion of additional capital and equipment required. Space limitations was noted.
No contingency fund for 2015 was noted. Draft budgets and narratives are due on 7/18.
Hopefully staff processes will improve to the point where the level of additional staff may not be needed.
VI. Adjourn 8:40 PM
Mayor Pearson adjourned the meeting at 8:46 pm.
LAKE ELMO CITY COUNCIL
ATTEST: ________________________________ Mike Pearson, Mayor _______________________________ Adam R. Bell, City Clerk