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Home My WebLink About06-02-2015 CCMCITY OF LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 2015 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members Julie Fliflet, Anne Smith, Justin Bloyer, and Jill Lundgren. Staff present: City Attorney Snyder, Community Development Director Klatt, City Engineer Griffin, Assistant City Engineer Stempski, Finance Director Bendel, Public Works Director Bouthilet, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Bloyer pull item 1. Fliflet pull #4. Clerk bell added Item 4A to consent. Cancel closed session. MOTION: Council Member smith moved TO APPROVE THE MAY 19, 2015 CITY COUNCIL AGENDA AS AMENDED. Council Member _ seconded the motion. MOTION PASSED 5-0 COUNCIL REPORTS: Mayor Pearson: attended parks mtg. Council Member Smith: had evidence of alleyways in Liberty in stillwater Council Member Fliflet: thanked Jill for setting up CDW. Believed it was productive. Hopes that the council can make progress in their interactions. Council Member Bloyer: thanked Jill for setting up CDW. Also believed it was productive. Council Member Lundgren: Thanked volunteers for work on Farmer’s market. Reminded people to pick up clay impressions. Thanked holiday inn and Mo French for accommodating the council. Committed to improving relationships. PUBLIC COMMENTS/INQUIRIES None FINANCE CONSENT AGENDA 1. Approve Payment of Disbursements and Payroll 2. Approval to Reallocate Assessments between Lennar and OP4 (relates to 0.62 parcel) 3. Authorize Contracting Hazardous Tree Removal in Sunfish Lake Park MOTION: Council Member Bloyer moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Smith seconded the motion. MOTION PASSED 5-0. Item 4: Approve Payment of Disbursements and Payroll It was noted that the payment for the Rotary Membership was pulled from the disbursement list. MOTION: Council Member Bloyer moved TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $85,917.59. Mayor Pearson seconded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA Item 4: Sunfish Lake Park Master Plan Fliflet asked for a map of the referenced sections. Smith asked about area 2. Check on acreage. 40? Pearson questioned the immediacy of . it LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 Page 2 of 5 MOTION: Council Member fliflet_ moved TO table until parks joint workshhe. Mayor Pearson seconded the motion. MOTION PASSED AS AMENDED 5-0. ITEM 4A. AUTHORIZE THIRD-PARTY EMPLOYMENT REVIEW AND INVESTIGATIVE SERVICES MOTION: Council Member pearson_ moved TO APPROVE THE OTHER CONSENT AGENDA AS AMENDED. Council Member smith_ seconded the motion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 5: BEE POLLINATOR PROJECT IN THE HOMESTEAD HOA Jeff fluge…. female described the proposed project. Want to harmonize the HOA, MN Land Trust, and City’s goals. Would create a pollinator friendly preserve. Pearson… MOTION: Council Member smith_ moved TO . Council Member Lundgren seconded the motion. Bloyer asked about park lands funds. A walking path or trail was discussed. It was noted that the purpose of the preserve was about bees and pollinator sustainability. MOTION PASSED 5-0. ITEM 6: PUBLIC HEARING FOR VACATION OF EASEMENTS; RESOLUTION NO. 2015-43, RESOLUTION NO. 2015-44 Klatt explained the purpose of the vacations. Smith open/bloyer 5-0 opened at 7:35 pm Smith/bloyer close 5-0 closed at 7:36 MOTION: Council Member bloyer_ moved TO. Council Member lundgren_ seconded the motion. MOTION PASSED 5-0. ITEM 7: WEDDING VENUE ORDINANCE AMENDMENT; ORDINANCE 08-121, RESOLUTION NO. 2015-45 Klatt presented the proposed ordinance amendment. It would allow this parcel to be a commercial weddings venue. At 11658 50th St N. A later interim use permit would still be required. He explained the proposed use restrictions. The Planning Commission unanimously recommended approval. The previous wedding venue ordinance was explained. The proposed development on adjacent property and related parcel details were explained. Danielle Hecker, applicant, presented her proposed use for the subject parcel. Some of the other examples of barn wedding venues were further detailed. Rebecca Tenpas, 11330 50th St. concerned that because the change would apply to all rural residential, not all the residents who live on large lots are being represented. Elsie Tenpas, 11330 50th St. does not want the rural character that she grew up with Some guy… Neil Krueger, 4452 Lake Elmo Ave, supports preserving barns, but supports finding a method other than weddings. Jean Macdranich, concered about the traffic, supports the idea, but not there. Brett Thompson, 11494 50th St concerned about traffic Janet Thompson, 11494 50th St concerned about the disturbance of the peace and traffic. Smith asked about the planning minutes. She asked that the minutes be included with the item. LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 Page 3 of 5 Fliflet asked about the notices that were sent out. She was concerned about city-wide changes that affected more than property owners. Fliflet concerned about traffic and the lack of shoulder on 50th. Smith asked about a stop light at 50th and Hwy 5. Griffin explained the long-term plans. … fliflet reported that wayne sandberg said the light is on the 2016 priority list. Smith supports the idea, but not on this property. Loves everything about it, but Pearson wants to table it … wants more information and Jill agrees that she would like more info. She Fliflet wished… bloyer MOTION: Mayor Pearson moved TO adopt. Council Member bloyer? seconded the motion. Lundgren agrees that this is a great way of keeping rural character. She loves the idea. The rural character of Lake Elmo was discussed. Fliflet moved to table the motion. Staff bring back #parcels this would apply to. (3-2 smith/bloyer no) Smith voted no so that the neighbors would not be left in limbo. Snyder advised council to follow notice guidelines in considering notice requirements. Meeting recessed at 9:14pm. Reconvened at 9:20pm?? ITEM 8: APPROVE MS4 ANNUAL REPORT AND HOLD PUBLIC MEETING Assistant City Engineer Stempski presented the 2014 MS4 report. The program goal of reducing phosphorus was explained and discussed. MOTION: Council Member smith_ moved TO Accept Council Member lundgren_ seconded the motion. Dave Moore concerned about MOTION PASSED 5-0 ITEM 9: EAGLE POINT BOULEVARD STREET IMPROVEMENTS – APPROVE PLANS AND SPECIFICATIONS; AUTHORIZE AD FOR BIDS; RESOLUTION NO. 2015-46 Assistant City Engineer Stempski provided update on the street improvement project. MOTION: Council Member _bloyer moved TO APPROVE RESOLUTION NO. 2015-46, APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE EAGLE POINT BOULEVARD STREET AND UTILITY IMPROVEMENTS. Council Member lundgren_seconded the motion. MOTION PASSED 5-0. ITEM 10: VILLAGE PRESERVE DEVELOPERS AGREEMENT; RESOLUTION NO. 2015-47 Klatt .. 5 model homes. There are 46 homes single family lots 91 total. It was explained that the individual development plans in Section 7 will address the improvement details from Section 8. The Reduction Security drawdown was explained and discussed. Some of the Council was not comfortable with deviating from the standard development agreement. The history of the creation of the agreements was described. Locking the WACs and SACs was discussed. In most cases the fees would go up, but staff expects the fees to possibly go down. This would actually benefit the city. The Reid park land dedication was explained. LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 Page 4 of 5 MOTION: Council Member bloyer_ moved TO ADOPT RESOLUTION 2015-47, APPROVING THE DEVELOPER’S AGREEMENT FOR THE VILLAGE PRESERVE RESIDENTIAL SUBDIVISION with 5 model homes. Mayor Pearson seconded the motion. Smith prefers six model homes for diversity. Bloyer okay with it. … Smith prefers park funds instead of reid park expansion. Fliflet agrees. Klatt explained that because that area was planned for natural preservation in the AUAR, it will need to be addressed later. The locking of WAC/SAC was discussed. The reduction of security was discussed. Griffin explained that Fliflet amend not locking rates/lundgren 2nd 3-2 (pearson/bloyer no) The Reid Park dedication/expansion in lieu of funds was discussed. The preliminary plat included the Reid park expansion/dedication. It was explained that changing it now would be very difficult. AMENDED MOTION PASSED 5-0. Recessed at 10:47pm Bloyer moved to table item 11 to a meeting at an earlier time/Pearson 2nd. Motion failed 1-4 fliflet/smith/pearson/lundgren – no) ITEM 11: INTERIM ORDINANCE – DEVELOPMENT STAGING; ORDINANCE 08-122 Klatt presented the interim ordinance. It was explained that the City can reverse the moratorium at any time prior to the 12 month expiration. The impact on commercial development was discussed. The need for the moratorium was discussed. Staff explained the concerns about imposing additional PUD requirements. The potential MetCo reaction was discussed… How many homes Staff is directed to … get the number of ITEM 12: CONSOLIDATION OF TAXPAYER RELATIONS COORDINATOR / ADMIN ASSISTANT INTO ONE POSITION – COMMUNICATIONS COORDINATOR MOTION: Council Member Lundgren moved TO MOVE TO CONSOLIDATE THE RECEPTIONIST AND TAXPAYER RELATIONS COORDINATOR INTO ONE NEW POSITION ENTITLED COMMUNICATIONS COORDINATOR ASSUMING/REALIGNING 70% OF THE PREVIOUS RESPONSIBILITIES AND TRANSITIONING 30% OF THE REMAINING ACROSS FIVE OTHER POSITIONS THUS SAVING $59,955.27. THE CITY COUNCIL GRANTS THE CITY ADMINISTRATOR/CITY CLERK TO BEGIN TO RECRUIT THE POSITION AT AN ANNUAL SALARY OF $38,000 PLUS BENEFITS. Council Member fliflet seconded the motion. Pearson explained the previous Springsted survey. Commended staff. He questioned the assertions that the city has added 5 people. Noted elimination of consultants. MOTION PASSED 4-0-1. STAFF REPORTS & ANNOUNCEMENTS: City Finance Director Bendel: … City Attorney Snyder: thanked staff. . Community Development Director Klatt: no report City Engineer Griffin: No report. City Clerk Bell: No report. LAKE ELMO CITY COUNCIL MINUTES APRIL 21, 2015 Page 5 of 5 Brian Butler 3316 Laverne asked about sewer in Village and selling homes. The county waiver agreement was explained. He is frustrated that the Council is dragging its feet on adding new homes to help defray his sewer costs. Mayor Pearson Adjourned the meeting at 11:57pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Adam R. Bell, City Clerk