HomeMy WebLinkAbout12-20-2016 CCMCITY OF LAKE ELMO
CITY COUNCIL MINUTES
DECEMBER 20, 2016
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7. 00pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Finance
Director Bendel, Planning Director Wensman, and City Clerk Johnson.
APPROVAL OF AGENDA
Councilmember Smith, seconded by Councilmember Lundgren moved TO APPROVE THE
AGENDA.
Councilmember Bloyer, seconded by Mayor Pearson, moved TO AMEND THE PRIMARY
MOTION BY POSTPONING ITEM 18, "APPROVE EMPLOYEE BENEFIT
EMPLOYER/BMPLOYEE COST SHARE POLICY," TO A FUTURE MEETING. Motion
passed 3 — 2. (Fliflet, Smith — nay)
Mayor Pearson, seconded by Councilmember Bloyer, moved TO AMEND THE PRIMARY
MOTION BY POSTPONING ITEM 30, "EMPLOYEE HANDBOOK," TO A FUTURE
AGENDA. Motion passed 3 — 2. (Pearson, Bloyer — nay)
Councilmember Bloyer, seconded by Mayor Pearson, moved TO POSTPONE ITEM 20,
"APPROVE OPEN GOV" TO A FUTURE MEETING. Motion failed 1— 4. (Pearson, Fliflet,
Lundgren, Smith — nay)
Administrator Handt added "Thank You to Councilmember Smith" under Presentations.
Primary motion to approve the agenda as amended passed 3 - 2. (Pearson, Bloyer — nay)
ACCEPT MINUTES
Minutes of the November 15, 2016 Regular Meeting were accepted as presented.
PUBLIC COMMENTS/INQUIRIES
Dave Moore, 8680 Stillwater Boulevard N., questioned why the Maintenance Advisory
Committee was not asked to review the plow truck purchase and commented on the parking lot
access at Fire Station 1.
Barry Weeks, 3647 Lake Elmo Avenue, commented on the length of the Council Meeting
Agenda and noted that in past years the agendas were not as long.
PRESENTATIONS
LAKE ELMO CITY COUNCIL MINUTES
DECEMBER 20, 2016
Finance Director Bendel presented the Comprehensive Annual Financial Report award, noting this
was the third time the City received the award.
City Administrator Handt presented a Certificate of Appreciation to Councilmember Anne Smith
for her 12 years of service on the City Council.
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Accept November 2016 Financial Statements
4. Accept November 2016 Assessor's Report
5. Accept November 2016 Building Department Report
6. Accept November 2016 Fire Department Report
7. Accept November 2016 Public Works Department Report
8. Authorize Certification to the WA Cty Auditor — Delinquent Water Bills — Resolution 2016-
109
9. Termination of Existing Contract and Approve New Contract with Washington County
Sheriffs Office
10. Adopt Employee Recognition Policy
11. Approve 2017 Meeting Schedule
12. Private Development Projects — Approve Security Reduction
13. CSAH 15 & 10`h Street Intersection — Approve Cooperative Agreement Payment No. 5
(FINAL)
14. Inwood Booster Station — Approve Change Order No. 3
15. Inwood Booster Station — Approve Pay Request No. 7
16. Inwood Water Tower (No. 4) — Approve Pay Request No. 7
17. Approve Boulder Ponds 2"a Addition Final Plat and PUD Extension — Resolution 2016-110
19. Approve Employee Benefit Employer,'Empleyee Gost Share Pehe5
19. Accept Village Area AUAR Update
20. Approve Open Gov
Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5-0.
ITEM 21: Approve Diedrich Property Zoning Map Amendment
Planning Director Wensman reviewed the background and location of the parcels to be rezoned to
be consistent with the Comprehensive Plan and the preliminary plat.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO APPROVE ORDINANCE
08-159 APPROVING A ZONING MAP AMENDMENT FOR THE PROPERTY KNOWN AS
DIEDRICH PROPERTY PRELMINARY PLAT, PID# 36.029.21.32.0002 FROM RURAL
DEVELOPMENT TRANSITIONAL TO URBAN MEDIUM DENSITY RESIDENTIAL AND
PID# 36.029.21.32.0034FROM URBAN LIMITED DENSITY RESIDENTIAL TO URBAN
MEDIUM DENSITY RESIDENTIAL. Motion passed 5 — 0.
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LAKE ELMO CITY COUNCIL MINUTES
DECEMBER 20, 2016
Planning Director Wensman also noted that the applicant requested a waiver of the fees for the
rezoning. Council consensus was not in favor of the request.
ITEM 22: Revise Comprehensive Plan to Meet Population Targets and Growth Plan
Planning Director Wensman reviewed the Met Council forecasts and the City's MUSA sewer
areas. Wensman reported that Councilmember Fliflet requested the Council discuss revising the
City's Comprehensive Plan to meet the 2015 population targets and growth targets.
Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO REFER THIS
ISSUE TO THE PLANNING COMMISSION FOR DISCUSSION.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO AMEND THE
PRIMARY MOTION TO REFER THE ITEM TO THE PLANNING COMMISSION AND
INCORPORATE THE REVISED POPULATION TARGES AND TIMELINE AS
ESTABLISHED BY THE MET COUNCIL. Motion passed 5-0.
Primary motion as amended passed 5 — 0.
ITEM 23: 2017-2021 Capital Improvement Plan
Councilmember Bloyer moved TO MOVE ITEM 23 TO THE END OF THE AGENDA.
Motion died — no second.
Can Smith, seconded by Councilmember Lundgren, moved TO APPROVE THE
CAPITAL IMPROVEMENT PLANAS RECOMMENDED BY THE FINANCE
COMMITTEE. Motion passed 3 — 2. (Pearson, Bloyer — nay)
ITEM 24: Old Village Phase 3 Street and Utility Improvements — Public Hearing; Order
Preparation of Plans and Specs
City Engineer Griffin reviewed the scope of the project, assessment methodology, and typical
estimated sewer cost for a residential property. Griffin reported on the neighborhood meeting
held and provided a summary of comments and questions from those in attendance. Griffin
reviewed two options for the Laverne Avenue area and project findings and recommendations.
Mayor Pearson, seconded by Councilmember Smith, moved TO OPEN THE PUBLIC
HEARING. Motion passed 5 — 0.
No comments were presented
Councilmember Lundgren, seconded by Councilmember Smith, moved TO CLOSE THE
PUBLIC HEARING. Motion passed 5 — 0.
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LAKE ELMO CITY COUNCIL MINUTES
DECEMBER 20, 2016
Councilmember Smith, seconded by Councilmember Lundgren, moved TO ADOPT
RESOLUTION 2016-I11 ORDERING THE OLD VILLAGE PHASE 3: STREET,
DRAINAGE AND UTILITY IMPROVEMENTS AND THE PREPARATION OF PLANS
AND SPECIFICATIONS AND INCLUDE DESIGN/BIDDING FOR THE EXTENSION OF
MUNICIPAL WATER SERVICES TO 3825 LAKE ELMO AVENUE FOR FUTURE
CONSIDERATION TO BE A WARDED WITH THE CONSTR UCTION CONTRACT FOR
THE PROJECT. Motion passed 4 —1. (Bloyer —nay)
Councilmember Smith, seconded by Mayor Pearson, moved TO APPROVE A
PROFESSIONAL ENGINEERING DESIGNAND CONSTRUCTIONSUPPORT
SERVICES CONTRACT TO SEH, INC. IN THE NOT TO EXCEED AMOUNT OF $119,500
FOR OPTION I AND APPROVE A GEOTECHNICAL SERVICES BUDGET IN THE NOT
TO EXCEED AMOUNT OF $15,000. Motion passed 5 — 0.
ITEM 25: Moratorium
City Attorney Sonsalla reviewed the history of the moratoria and presented a draft ordinance
terminating the moratoria. Discussion held.
Dale Dorschner, 3150 Lake Elmo Avenue North, questioned the timing of this item on the
agenda.
Councilmember Lundgren, seconded by Councilmember Fliflet, "loved TO ADOPT
ORDINANCE 08-160 AN ORDINANCE TERMINATING THE MORATORIA DECLARED
BY ORDINANCES NOS 08-123 (EXTENDED BY ORDINANCE 08-146) AND 08-156 THAT
IMPOSED MORATORIA ON CERTAIN DEVELOPMENT ACTIVITY WITHIN THE CITY.
Roll call vote taken. Motion passed 5 — 0.
ITEM 26: Water Rates
Finance Director Bendel presented information on the current position of the existing water fund
balance and future funding requirements. Tammy Omdahl, Northland Securities, reviewed water
fund projections and assumptions.
Mayor Pearson, seconded by Councilmember Bloyer, moved TO TABLE THIS ITEM TO
THE JANUARY WORKSHOP. Motion failed 2 — 3. (Fliflet, Lundgren, Smith — nay)
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO APPROVE THE
REDUCTION OF THE TIERED WATER RATES EFFECTIVE 11112017AS PROPOSED.
Motion passed 3 — 1— 1. (Pearson — nay; Bloyer — present/not voting)
ITEM 27: 2016 Year End Recommendations Related to Excess General Fund Balance
Finance Director Bendel presented recommendations from the Finance Committee to create a
new legal reserve fund to cover the increased insurance deductible.
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LAKE ELMO CITY COUNCIL MINUTES
DECEMBER 20, 2016
Dale Dorschner, 3150 Lake Elmo Avenue, posed questions regarding the City's legal fees.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO ADOPT
RESOL UTION 2016-112 A UTHORIZING THE INITIALIZATION OF A NEW LEGAL
RESERVE FUND EFFECTIVE 1213112016IN THE AMOUNT OF $200,000
SPECIFICALLY TO BE USED TO PAY INSURANCE DEDUCTIBLE PAYOUTS. Motion
passed 3 — 2. (Pearson, Bloyer — nay)
ITEM 28: Low Impact Development Standards
City Administrator Handt reported on recommendations from the Environmental Committee to
refer Low Impact Development Standards to the Planning Commission for review. Discussion
held concerning current standards and potential impact to developers.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO REFER LOW
IMPACT DEVELOPMENT STANDARDS TO THE PLANNING COMMISSION FOR
REVIEWAND RECOMMENDATION. Motion passed 3 —2. (Pearson, Bloyer —nay)
ITEM 29: Noise Ordinance
Planning Director Wensman reviewed the current ordinance and proposed changes.
Councilmember Lundgren, seconded by Mayor Pearson, moved TO APPROVE ORDINANCE
08-161 AMEDING CHAPTER 130: NOISE CONTROL. Motion failed 2 — 2 —1. (Bloyer,
Lundgren — nay; Smith — present/not voting)
ITEM 30: Employee Handbook
City Administrator Handt reported that the Human Resources Committee has been working on a
revised Employee Handbook in 2016. Councilmember Fliflet added that the revised Handbook
would be reviewed further by staff and legal counsel after City Council approval.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE THE
REVISED EMPLOYEE HANDBOOK SUBJECT TO LEGAL REVIEW AND MINOR
REVISIONS BYSTAFF. Motion failed 2 — 3. (Pearson, Bloyer, Lundgren — nay)
Councilmember Fliflet, seconded by Councilmember Smith, moved TO DIRECT STAFF TO
BRING A CORRECTED VERSION OF THE EMPLOYEE HANDBOOK BACK TO THE
NEXT COUNCIL MEETING. Motion failed 2 — 3. (Pearson, Bloyer, Lundgren — nay)
COUNCIL REPORTS
Mayor Pearson: Thanked Pam Hartley for her service on the Parks Commission.
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LAKE ELMO CITY COUNCIL MINUTES
DECEMBER 20, 2016
Councilmember Fliflet: Thanked Councilmember Smith for her service to the City and
acknowledged people serving on committees she works with.
Councilmember Smith: No report.
Councilmember Lundgren: Thanked Councilmember Smith for her service to the City.
Councilmember Bloyer: No report.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Announced that the City is accepting applications for Planning
Commission, Parks Commission and Library Board.
City Clerk Johnson: Provided information on City Hall holiday closures.
Finance Director Bendel: Attended Finance Committee and a water workshop. Working on
insurance renewals, assessments, and audit.
City Attorney Sonsalla: Working with the Building Official on code enforcement; working
with planning staff on Royal Golf EAW and noise ordinance.
Planning Director Wensman: Reported on Shoreland Ordinance.
City Engineer Griffin: Held neighborhood meetings for Old Village Phase 3 residents and
working on a feasibility report to present in February.
Meeting adjourned at 11:15 pm.
LAKE ELMO CITY COUNCIL
ike Pearson, Mayor
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