HomeMy WebLinkAbout06-21-2011 CCMMINUTES APPROVED AS AMENDED JULY 5, 2011
LAKE ELMO CITY COUNCIL MINUTES JUNE 21, 2011 1
City of Lake Elmo
City Council Meeting Minutes
June 21, 2011
Mayor Johnston called the meeting to order at 7:00 p.m.
PRESENT: Mayor Johnston and Council Members Park, Pearson, and Smith
Absent: Council Member Emmons
Also Present: Administrator Messelt, Attorney Snyder, and City Engineer Griffin,
Planning Director Klatt, City Planner Matzek, Finance Director Bouthilet, Recording
Secretary Luczak
APPROVAL OF AGENDA:
MOTION: Council Member Park moved to approve the June 21, 2011 City Council
Agenda. Council Member Pearson seconded the motion. The motion passed 4-0.
ACCEPTED MINUTES:
The June 7, 2011 City Council minutes were accepted by consensus of the City Council.
PUBLIC COMMENTS:
Sara Halverson, Sergeant, Andy Loehr, Deputy, provided an update on activities in the
City, along with the Reserves and Water Parks and Trails Officers. Weight restrictions
have been lifted, wake restrictions are being enforced, and animal control.
Approximately 10% of calls are currently at the Park Reserve, i.e., vehicle lockouts.
CONSENT AGENDA:
MOTION: Council Member Smith moved to approve Items 5 & 6 as presented on the
Consent Agenda. Council Member Park seconded the motion. The motion passed 4-0.
Adopt Ordinance No. 08-045 approving the Amended 2011 Fee Schedule for
Special Events Support Permit
Adopt Resolution No. 2011-023, approving a Planned Unit Development
Amendment for Bremer Financial Services at 8555 Eagle Point Boulevard to
allow the expansion of the parking lot on the site
MINUTES APPROVED AS AMENDED JULY 5, 2011
LAKE ELMO CITY COUNCIL MINUTES JUNE 21, 2011 2
REGULAR AGENDA:
Approve Payment of Disbursements in the Amount of $169,227.27
Council Member Pearson questioned City reimbursement fee for TKDA Whistling
Valley claim. City Attorney Snyder stated the costs are highly likely to be covered by the
performance bond.
MOTION: Council Member Smith moved to approve Payment of Disbursements and
Payroll in the amount of $169,227.27. Council Member Pearson seconded the motion.
The motion passed 4-0.
Letter of Support for Amendment to Minnesota Rules for MPCA Landfill Siting
Requirements
Council Member Pearson expressed a lack of foundation regarding the City endorsing the
proposed amendments to the MPCA landfill siting requirements.
Mayor Johnston stated the City has spent several years supporting the proposed
alternative.
MOTION: Council Member Smith moved to approve the proposed Letter of Support for
proposed amendments to the Minnesota Rules, Chapter 7001 and 7035 delineating
additional siting requirements for MPCA approval of certain landfills, as presented.
Mayor Johnston seconded the motion. Motion passed 3-0; Council Member Pearson
abstained.
Resolution Affirming Participation in the Office of the State Auditor’s Voluntary 2011
Performance Measurement Program
At the request of Council Member Pearson, City Administrator Messelt presented to the
City Council consideration of the City’s participation in the voluntary 2011 Performance
Measurement Program. The 2010 State Legislature enacted the funded mandate to
establish a standard set of performance measures for cities. It is a State funded mandate
for the first two years.
Discussion ensued regarding the efficacy of participating in the Performance
Measurement Program, even though it is currently voluntary and funded, at least partially
by the State. The City Council discussed the current benefits of participation but also
acknowledged the need to evaluate this program annually, especially if it evolves into
another "unfunded mandate" by the State.
MOTION: Mayor Johnston moved to approve Resolution No. 2011-022, affirming the
City’s participation in the Office of the State Auditor’s Voluntary 2011 Performance
Measurement Program. Council Member Park seconded the motion. Motion passed 3-1;
Council Member Pearson voting no.
MINUTES APPROVED AS AMENDED JULY 5, 2011
LAKE ELMO CITY COUNCIL MINUTES JUNE 21, 2011 3
Downtown District Sidewalk Maintenance Project – Authorize Preparation of Plans and
Specifications and Obtain Contractor Quotes
Council Member Pearson questioned the cost of the project and whether or not special
assessment could be levied.
Discussion ensued regarding the sidewalk repair as a safety and liability issue, and the
approach to this project as maintenance versus a new or reconstruction project to be
assessed..
City Engineer Griffin informed the Council that it’s been practice for the County to be
responsible for 50% of the construction and engineering costs of the project.
MOTION: Council Member Pearson moved to Authorize TKDA to prepare plans and
specifications and obtain contractor quotes for the Downtown District Sidewalk
Maintenance Project in an amount not to exceed $6,400 with a reimbursement of 50%
($3,200) from Washington County. Council Member Park seconded the motion. Motion
passed 4.0.
Recruitment for Appointments to Planning Commission: Ordinance Revision and
Appointments
The City Council was requested to consider either Ordinance No. 08-046, reducing the
Planning Commission to seven (7) voting members and two (2) alternate members or
appoint the current two alternate members to vacant positions and direct City staff to
solicit potential new alternate members for future Council Considerations.
MOTION: Council Member Smith moved to approve Ordinance No. 08-046, reducing
the Composition of the Planning Commission to seven (7) voting members and (2)
alternates. Council Member Pearson seconded the motion. The motion passed 4-0.
Southern Lake Elmo – Process, Goals and Vision, Review of draft policy document
concerning the vision and goals for the I-94 planning committee
The City Council was asked to review and provide preliminary feedback on a drafted
Vision Statement and Goals for the Southern Lake Elmo area. Staff expects to utilize the
Vision Statement and accompanying goals in planning for this area.
Kelli Matzek, Planner, presented a brief update on the meetings and progress held to-
date.
The City Council directed the workgroup to draft language to encourage and incentivize a
plan to work with businesses to want to come to Lake Elmo.
MINUTES APPROVED AS AMENDED JULY 5, 2011
LAKE ELMO CITY COUNCIL MINUTES JUNE 21, 2011 4
City Council Reports:
Mayor Johnston discussed the “GO Commando” special event located at Green Acres
being held on Saturday, June 25, 2011.
City Council discussed the event and directed Staff to draft a Special Events Permit
Ordinance to address specific concerns for larger events, such as crowds, location, traffic,
safety, fire, and parking.
Mayor Johnston also stated the Art Center just held a workshop on how to write and sell
ebooks.
Council Member Smith provided newspaper articles about sharing the cost of City
services; and how ebooks are outselling printed books.
City Administrator Messelt updated the Council on the library, Springsted and Animal
Control.
City Engineer Griffin informed City Council that street work has begun in Tartan
Meadows and should finish in 4-6 weeks. He also requested the Council reconsider the
proposed rumble strips for Demontreville Trail. The safety concern is the shoulder width
of the street, which would be reduced (12” vs. 8”) and force people into the driving lane.
Direction was provided by unanimous consensus to remove the rumble strips from the
Demontreville Trail project.
Planning Director Klatt updated the Council on Planning Commission’s changes to the
City Code affected by the State Statutes. He reported that the Village Planning groups
have a general vision regarding developments and buffers, and that the next meeting will
be with landowners.
The City Council adjourned the meeting at 8:26 p.m. to an Executive Session to discuss
litigation strategies and direction relating to the City vs. 3M
Respectfully submitted by Carole Luczak, Recording Secretary.
Resolution No. 2011-022: Affirmed City’s Participation in Office of State Auditor’s
2011 Performance Measurement Program
Resolution No. 2011-023: Approved Amendment to PUD for Eagle Point Business Park
to Allow Bremer Finance Services to Expand its Parking Lot
Ordinance No. 08-045: Amended Municipal Fees for Calendar Year 2011
Ordinance No. 08-06: Approved to Reduce the Size of the Planning Commission
From 9 Voting Members to 7 Voting Member