HomeMy WebLinkAbout04-06-2010 CCMLAKE ELMO CITY COUNCIL MINUTES April 6, 2010 1
MINUTES APPROVED: April 20, 2010
City of Lake Elmo
City Council Meeting Minutes
April 6, 2010
Mayor Johnston called the meeting to order at 7:00 p.m.
PRESENT: Mayor Johnston and Council Members DeLapp, Emmons (arrived 7:08
p.m.), Smith and Park
Also Present: Administrator Messelt, City Engineer Griffin, Attorney Snyder, Planning
Director Klatt, Finance Director Bouthilet, Danielle Bailey, City Intern and City Clerk
Lumby
APPROVAL OF AGENDA:
MOTION: Council Member Smith moved to approve the April 6, 2010 City Council
Agenda as amended: Acceptance of the March 23, 2010 City Council minutes. Council
Member Park seconded the motion. The motion passed 4-0.
GROUND RULES:
APPROVED MINUTES:
The March 23, 2010 City Council minutes were approved by consensus.
PUBLIC COMMENTS/INQUIRIES: None
CONSENT AGENDA:
MOTION: Council Member Smith moved to approve Items 2 and 4 on the Consent
Agenda as presented. Council Member Park seconded the motion. The motion passed 4-
0.
Approve payment of disbursements an payroll in the amount of $58,055.34
Mayor Johnston proclaimed the month of May 2010 to be Arbor Month in the
City and April 30, 2010 as Arbor Day
Approval of resurfacing of Pebble Park Tennis Court/Basketball Ct. Resurface
Council Member Smith reported the play structure in Pebble Park is faded and cracked
and asked that the Park Commission review updating this equipment. Council Member
DeLapp suggested the Commission consider a survey of park use.
MOTION: Council Member Smith moved to approve the contract for Pebble Park
tennis/basketball court resurfacing with Lee Sports Surfacing in the amount of $12,100.
Council Member DeLapp seconded the motion. The motion passed 5-0.
LAKE ELMO CITY COUNCIL MINUTES April 6, 2010 2
REGULAR AGENDA:
Fall Festival Proclamation and Budget Adjustment
At the March 23rd, 2010 City Council meeting, this item was directed to be reschedule for
tonight’s meeting.
The City Council was asked to consider approving Resolution No. 2010-011 proclaiming
Saturday, September 18th, 2010 as the 3rd Annual Lake Elmo Fall Festival and
authorizing the transfer of $8,000 from the General Fund Donation Account to the Fall
Festival Transfer In account.
MOTION: Council Member Park moved to approve Resolution No. 2010-011
proclaiming September 18th 2010 as the 3rd Annual Lake Elmo Fall Festival and
authorize the transfer of $8,000 from the General Fund Donation Account to the Fall
Festival Transfer In Account. Council Member Smith seconded the motion. The motion
passed 5-0.
Update on research on Administrative Enforcement Ordinance
Danielle Bailey, City Intern, reported on a draft ordinance establishing Administrative
Enforcement options for the City for certain portions of the City Code. All due process
rights of citizens would be upheld and respected through such administrative process. In
addition to adoption of an enabling ordinance, the City Council Resolution addressing
applicable City policies, compliance timelines and guidelines and suggested fines, fees
and related compliance actions.
The Council commended Ms. Bailey on her work and noted this ordinance was a much
anticipated, efficient compliance system. Attorney Snyder reported that the draft
administrative enforcement ordinance would be back to the City Council in sixty days.
Review of 2009 General Fund Budget (unaudited) and suggested action on 2010 budget
revisions and 2011 budget preparation
Joe Rigdon, Financial Consultant, gave an update on the now-closed 2009 Genera Fund
(unaudited) and discussed staff and sub-committee recommendations on potential
revisions to the 2010 Budget and suggested preparations on the 2011 budget.
Tom Bouthilet, Finance Director, identified the following findings.
The 2009 General Fund ended with a positive fund balance, including meeting
99%+ of projected revenues.
2009 expenditures were significantly less than those originally budgeted, resulting
in this positive fund balance.
Most of these reductions in actual expenditures can be attributed to the following:
LAKE ELMO CITY COUNCIL MINUTES April 6, 2010 3
1. The unfilled vacancy in the Building Official position
2. The withholding of budgeted salary and cost-of-living increases to
employees
3. Overall austerity in general spending by departments.
MOTION: Council Member DeLapp moved to revise the Budget and begin preparation
of the 2011Budget including the recommended budget items on page 8 and 9 of the 2009
Year-End Interfund Transfers and Loans and General Fund Balance Reserves and
Designations (Authorized and Recommended). Council Member Smith seconded the
motion. The motion passed 5-0.
Update on Rosalie E. Wahl Branch Library
Bruce Messelt, City Administrator, reported on staff research regarding the Washington
County Library operation of the Rosalie E. Wahl Branch Library.
Dave Snyder, City Attorney, stated that a City can establish its own library by
referendum of voters or resolution/ordinance passed by the City Council and appoint its
own library board. The City does obtain funding from an imposed tax for a library and
can eliminate Washington County tax.
In the Council’s opinion, staying with the Washington County Library system, if
possible, would be the best for Lake Elmo. The Council directed staff to:
1. Ascertain intentions of Washington County library officials on renewing the lease
of building for the library.
2. Review ordinance and need a plan in effect by August 1st, 2010. Provide timeline
on how to proceed.
3. Need better library hours for public.
Trunk Highway 5 and Jamaca Avenue Roundabout
Jack Griffin, City Engineer and Mn/DOT representatives presented an update of the
project and discussed with the Council the design for the Trunk Highway 5 and Jamaca
Avenue Roundabout. This project will be jointly funded by Mn/DOT, Washington
County and the City of Lake Elmo.
MOTION: Council Member Park moved to direct the City Engineer to sign the Mn/DOT
plans for the Trunk Highway 5 and Jamaca Avenue Roundabout, State Project NO. 8214-
145, recommending plan approval, and requested information on the possibility of
addressing in the maintenance agreement the following issues:
1. Change light pole on Jamaca Avenue (change from 40’ high light pole to 30’ high
light pole).
2. Explore other areas for turf or low maintenance shrubs other than asphalt.
3. Painting light poles flat black.
LAKE ELMO CITY COUNCIL MINUTES April 6, 2010 4
Council Member Smith seconded the motion. The motion passed 4-1(Council Member
DeLapp wanted shorter light poles, LED lights, more green space than asphalt in
islands.)
The Council adjourned the meeting at 10:08 p.m.
__________________________________
Submitted by Sharon Lumby, City Clerk
Resolution No. 2010-011 Proclaim September 18, 2010 3rd Annual Fall Festival