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HomeMy WebLinkAbout06-02-2009 CCMLAKE ELMO CITY COUNCIL MINUTES JUNE 2, 2009 1 MINUTES APPROVED: June 16, 2009 City of Lake Elmo City Council Minutes June 2, 2009 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons and Smith. Absent: Council Member Park Also Present: Interim City Administrator Dawson, Planning Director Klatt, Planner Kelli Matzek, City Engineers Griffin and Stempski, City Attorney Snyder, Finance Director Bouthilet and City Clerk Lumby. APPROVAL OF AGENDA: MOTION: Council Member Emmons moved to approve the June 2, 2009 agenda as presented. Council Member Park seconded the motion. The motion passed 5-0. ORDER OF BUSINESS: GROUND RULES: APPROVED MINUTES: The minutes of May 19, 2009 were postponed to the June 16, 2009 City Council meeting. PUBLIC COMMENTS/INQUIRIES: Bob Van Zandt, 8110 Hidden Bay Trail, said he spoke for the Tri-Lakes Improvement Assoc. and residents’ concern with safety when asking for consideration of a digital speed indicator sign on CR13 (Ideal Ave) because of the accidents and high speed driven on the road. The issue will be an agenda item at the June 16th City Council meeting. CONSENT AGENDA: MOTION: Council Member Smith moved to approve the Consent Agenda a presented. Council Member Park seconded the motion. The motion passed 5-0. Approve payment of disbursements and payroll in the amount of $129,447.04 Approval of employment status change from probationary to regular Firefighter status for Chris Klein Presentation of award for more than 25 years of service to the Fire Department to Firefighter John Eder LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 2009 2 REGULAR AGENDA Public Meeting: Annual Report for 2008 Municipal Separate Storm Sewer (MS4s) Systems Permit Ryan Stempski, Assistant City Engineer, reported the City Council is being asked to accept the Municipal Separate Storm Sewer System (MS4) Annual Report for 2008, and authorize staff to submit this report to the MPCA by June 30, 2009. The City is required to conduct a public Meeting on the City’s Storm Water Pollution Prevention Program (SWPPP) to encourage public discussion and participation regarding its storm water quality and the steps that the City is taking to address the sis minimum control measures. There was no public comment. MOTION: Council Member Emmons moved to accept the Municipal Separate Storm Sewer System (MS4) Annual Report for 2008 and authorize staff to submit this report to the MPCA by June 30, 2009. Council Member Park seconded the motion. The motion passed 5-0. County Road 13 (Inwood Avenue)/15th Street N. Intersection Proposal; Resolution No. 2009-024 Craig Dawson, Interim City Administrator, reported that on April 21, 2009 the City Council adopted Resolution No. 2009-015, giving municipal consent to Washington County’s proposal to add left-turn lanes on County Road 13 (Inwood Avenue) at its intersection with 15th Street North. This approval was conditoned “upon the final project providing for safe bicycle traffic through the intersection”. Jacob Gave, a Washington County engineer related the County’s belief that the plan adding left-turn lanes would improve cyclists’ safety. He said if they had to give the roadway a wider shoulder or a dedicated bike path, it would push the project off of this year’s schedule and require the County to find alternate funding. Council Members Emmons and Smith agreed it would be best to proceed with the project as planned, but asked Gave to take note of the fact that the City is interested in expanding its trail network and to take that into account when planning future projects in the City. MOTION: Council Member Smith moved to adopt Resolution No. 2009-024 amending Resolution No. 2009-015 approving County Project within Municipal Corporate Limits. Council Member Park seconded the motion. The motion passed 4-1 (Council Member DeLapp voting against.) LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 2009 3 Consider a revised plan for a variance application from Mr. & Mrs. Hugec, 2931 Jonquil Trail N., Resolution No. 2009-022 Kelli Matzek, City Planner, reported the City Council is being asked to consider a variance request by Vladimir and Silvia Hugec to allow the construction of an in-ground pool and spa within the required 100 foot buffer setback from the edge of an Open Space Preservation (OP) development at 2931 Jonquil Trail N, The City Council previously reviewed this application on March 17, 2009, and continued the request to this meeting. The applicants have submitted a revised site plan (Option D) and alternative (Option E) that is consistent with the plan reviewed by the Planning Commission and addresses the Commission’s recommendation that a fireplace and pergola be moved to different locations on the site. Staff recommended denial of the proposed variances based on a strict review of the variance criteria in City Code. Council Members Smith and DeLapp visited the site and cited several circumstances that were unique to this property, including: 1. The existing home was built further back on the lot leaving little buildable area in the rear yard. 2. The proposed pool and spa are similar to the structures in the neighborhood. 3. There is adequate room on the applicants parcel to provide screening that will not only mitigate any impacts to the Lake Elmo Park Reserve property to the south but will enhance the current view from the park to the applicants’ property. MOTION: Council Member Smith moved to approve Resolution No. 2009-022 approving variances from the 100 foot buffer setback required from the edge of an Open Space Preservation District to allow the construction of an in-ground pool and spa at 2931 Jonquil Trail N. as shown in Option D, with the condition that a revised landscaping plan be submitted prior to the issuance of a building permit for the pool identifying at least two staggered rows of evergreen trees along the rear of the property to create a visual buffer from the Lake Elmo Regional Park Reserve. The trees shall not be less than four feet in height and maintained and replaced when necessary. Council Member Park seconded the motion. The motion passed 5-0. 2009 Street Improvements: Approval of plans and specs and ordering advertisements for bids; Resolution No. 2009-023 Ryan Stempski, Assistant City Engineer, reported the City Council is being asked to approve the plans and specifications for the 2009 street improvements and order advertisement for bids. The project includes the residential streets in the Myron Ellman, Eden Park, Eden Park 2nd, and The Forest subdivisions. Additionally TKDA has completed the design and included the reconstruction plans for the Tablyn Park entrance and parking lot within this plan set to be bid and constructed by the same contractor. The LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 2009 4 project costs associated with the Tablyn Park entrance and parking lot will be funded from the Park Fund. TKDA has identified 7-11 potential sites where rain gardens could be accommodated and have contacted residents in these areas to determine resident interest. The VBWD has expressed an interest to participate in the rain gardens program. This work would be done under a separate contract, and the plans and specifications for them were not presented for Council consideration this evening. MOTION: Council Member Smith moved to approve Resolution No. 09-023 approving the plans and specifications for the 2009 street improvements and ordering the advertisement for bids. Council Member Park seconded the motion. The motion passed 5-0. Roseville Accounting Services In response to Council direction on May 19 that this mater be placed on the agenda for the June 2nd meeting, staff recommended the City Council terminate an accounting service agreement with the City of Roseville for reasons stated in the staff memorandum and authorize hiring of a part-time accounting clerk to handle the City’s accounts payable and payroll transactions. It was estimated the position would cost the City $20,610 a year, noting that the City had budgeted $20,000 to have Roseville employees provide the same functions. MOTION: Council Member Smith moved to continue the item indefinitely to allow Council members time to further discuss the situation with City staff. Council Member Park seconded the motion. The motion passed 3-2 (Council Members DeLapp and Emmons voting against because of a concern that the issue would not return to the Council in a timely fashion.) The meeting was adjourned at 9:15 p.m. Respectfully submitted by Sharon Lumby, City Clerk Resolution No. 2009-022 approve variances for Hugec, 2931 Jonquil Trail N. Resolution No. 2009-023 approve plans & specs order advertisements for bids for 2009 street improvements Resolution No. 2009-024 amending Resolution No. 2009-015 approving County Project Inwood Avenue/15th Street N.