HomeMy WebLinkAbout06-16-2009 CCMLAKE ELMO CITY COUNCIL MINUTES JUNE 16, 2009 1
MINUTES APPROVED: July 7, 2009
City of Lake Elmo
City Council Minutes
June 16, 2009
Mayor Johnston called the meeting to order at 7:00 p.m.
PRESENT: Mayor Johnston and Council Members DeLapp, Emmons (arrived at 7:05
p.m.), and Smith
Absent: Council Member Park
Also Present: Interim City Administrator Dawson, Planning Director Klatt, City
Engineers Griffin and Stempski, City Attorney Snyder, Project Assistant Kriegler,
Finance Director Bouthilet and City Clerk Lumby.
APPROVAL OF AGENDA:
MOTION: Council Member Smith moved to postpone the sign ordinance agenda item
until the July 21st City Council Meeting. Council Member DeLapp seconded the motion.
The motion passed 3-0.
MOTION: Council Member Smith moved to approve the June 16, 2009 agenda as
presented. Council Member DeLapp seconded the motion. The motion passed 3-0.
ORDER OF BUSINESS:
GROUND RULES:
APPROVED MINUTES:
The June 2, 2009 City Council minutes were approved by consensus.
PUBLIC COMMENTS/INQUIRIES:
CONSENT AGENDA:
MOTION: Council Member Smith moved to approve the Consent agenda as presented.
Mayor Johnston seconded the motion. The motion passed 4-0.
Approve payment of disbursements and payroll in the amount of $106,179.59
Approval of Park Meadows Final Plat Resolution No. 2009-028
Approval of Resolution No. 2009-027 accepting a Capital Improvement Project
Grant from the Minnesota DNR cross country ski grant-in-aid program for the
construction of an information kiosk at Sunfish Lake Park
LAKE ELMO CITY COUNCIL MINUTES JUNE 16, 2009 2
REGULAR AGENDA:
Consider on-sale intoxicating liquor license for Huff’n Puff Days and proclaim August 6-
9th as Huff’s Puff Days
Huff’n Puff Chair reported on the events scheduled for the 33rd Huff’n Puff Days on
August 6-9, 2009 and announced the need for members from the community.
Mayor Johnston proclaimed August 6-9, 2009, the official celebration for 2009 and to
urge all citizens of our community to give full regard to the past and continuing service of
the Lake Elmo Jaycees.
MOTION: Council Member DeLapp moved to grant approval of the on-sale non-
intoxicating malt liquor license and waive the liquor fee for August 6-9, 2009 Huff’s Puff
Days. Council Member Smith seconded the motion. The motion passed 4-0.
Sharon Klumpp, Springsted, City Administrator Search Firm, approval of profile and
schedule
Sharon Klumpp, Springsted, provided a position profile for the Lake Elmo city
administrator recruitment process and a search timetable for the Councils’ review and
comment.
The Council discussed compensation and agreed that the salary would be up to $105,000,
depending on qualifications, suitability and experience and asked to accelerate the
proposed schedule.
Consideration of Resolution 2009-026 in support of application to the DNR Metro
Greenways Grant Program for Sunfish Lake Park
Carol Kriegler, Project Assistant, reported the City Council is being asked to consider a
resolution supporting application made to the Minnesota Department of Natural
Resources Metro Greenways grant program for a restoration grant and conservation
planning grant for Sunfish Lake Park.
The total cost of the development of a Sunfish Lake Park natural resource management
plan is estimated to be $11,075.00. Staff suggested the grant request be in the amount of
$8,306.25. The City would provide a match of $2,768.25 for the project that would come
from the City’s park improvement fund.
Carol Kriegler noted she will make the restoration a community project and will involve
local volunteers in the process and a way to keep the cost of the program as low as
possible.
MOTION: Council Member Smith moved to adopt Resolution No. 2009-026 supporting
application made to the Minnesota Department of Natural Resources Metro Greenways
grant program for a restoration grant and conservation planning grant for Sunfish Lake
Park. Mayor Johnston seconded the motion. The motion passed 4-0.
LAKE ELMO CITY COUNCIL MINUTES JUNE 16, 2009 3
Speed Indicator Sign on CR13 (Ideal Avenue) – Status Report
Craig Dawson, Interim City Administrator, reported a resident representing the Tri-Lakes
Association asked whether a speed indicator sign could be placed on Ideal Avenue where
the speed limit drops from 50 to 40 miles per hour (just north of Hidden Bay Trail N).
Council requested staff report about what could be done at the June 16 Council meeting.
Washington County staff plans on installing a battery-powered temporary feedback sign
that would be placed on an existing pole over the next six months or so and determine
whether a permanent indicator sign is appropriate. If a permanent driver feedback sign is
the right alternative, Washington County would install the sign in 2010 or 2011,
depending on available funding.
The consensus of the Council on the proposed plan was very positive.
Sign Ordinance, Ordinance No. 08-015, Resolution No. 2009-025 – POSTPONED until
July 21, 2009
MPCA Watermain Extension Project for Municipal water to the Olson Property –
Proposal to oversize to 12-inch trunk watermain pipe
Ryan Stempski, Assistant City Engineer, reported the City Council was being asked to
authorize the expenditure of approximately $10,000 to increase the watermain pipe size
for the MPCA watermain extension project that is providing municipal water service to
the Olson property located along Trunk Highway 5 (9524 Stillwater Boulevard) in
response to high levels of PFBA contaminant found in the private well. The City would
be responsible to own and maintain the watermain. The cost would be paid from the City
Water Fund. The Joint Powers Agreement in which the City would commit to this
expenditure will be on a future Council meeting agenda.
MOTION: Council Member Smith moved to approve the oversizing of the MPCA
watermain extension project to a 12-inch truck watermain pipe at an approximate project
cost of $10,000 (project bid cost of $8,846), to be funded through the City Water Fund.
Council Member Emmons seconded the motion. The motion passed 4-0.
Resolution No. 2009-029 authorizing publication of Storm Water Management and
Erosion and Sediment Control Ordinance No 08-016
Jack Griffin, City Engineer, reported the City Council is being asked to approve a
resolution authorizing the publication of the updated Storm Water Management and
Erosion and Sediment Control Ordinance. The adoption of the updated Storm Water
Management and Erosion and Sediment Control Ordinance fulfills a requirement of the
City’s MS4 permit through the MPCA and fulfills a requirement of the City’s Storm
Water Management Plan.
LAKE ELMO CITY COUNCIL MINUTES JUNE 16, 2009 4
Assistant City Engineer, Ryan Stempski presented the outline and highlighted key items
found in this ordinance. Kyle Klatt, Planning Director, identified outdated Code sections
related to storm water that will be replaced.
Attorney Snyder suggested the following wording be added to section: Post
implementation requirements: The City reserves the right to impose supplemental or
additional conditions or requirements to prevent erosion or undersized runoff.
MOTION: Council Member Smith moved to adopt Ordinance No. 08-016, an ordinance
adopting regulations to govern storm water and erosion and sediment control in the City
of Lake Elmo as amended by wording submitted by Attorney Snyder. Mayor Johnston
seconded the motion. The motion passed 4-0.
MOTION: Council Member Smith moved to approve Resolution No. 2009-029
authorizing publication of Ordinance No. 08-016 by title and summary. Mayor Johnston
seconded the motion. The motion passed 4-0.
Appointment to Parks Commission and Planning Commission
Sharon Lumby, City Clerk, reported Marty Dobbs, 4240 Ivy Court N. has applied and
been interviewed for membership on the parks commission. Staff will advertise to fill the
two vacancies on the parks commission.
MOTION: Council Member DeLapp moved to appoint Marty Dobbs, 4240 Ivy Court N.,
to a 3-year term on the Parks Commission. Council Member Smith seconded the motion.
The motion passed 4-0.
Sharon Lumby, City Clerk, reported with Todd Ptacek’s resignation, there is one vacancy
on the Planning Commission. Todd Williams and Larry Green’s applications are on file
and both applicants have been interviewed. Tom Bidon, First Alternate, would be moved
to finish Todd Ptacek’s term which expires on December 31, 2011 and Steve Britz would
be moved to the First Alternate position.
MOTION: Mayor Johnston moved to appoint Todd Williams to the Second Alternate
position on the Planning Commission. Council Member DeLapp seconded the motion.
The motion passed 4-0.
Appointment to Metro Cities Policy Committee
Mayor Johnston reported while it is common for council members and staff to participate
by signing up for a committee voluntarily, the Council also wanted to give interested
residents an opportunity to participate. For persons who are not members of the Council
or staff, Metro Cities would like to have the Council approve their participation.
LAKE ELMO CITY COUNCIL MINUTES JUNE 16, 2009 5
Resident:
Jennifer Pelletier, for the Housing and Economic Development Committee
City Officials:
Dean Johnston, for the Metropolitan Agencies Committee and the Housing and Economic
Development Committee
Anne Smith, for the Metropolitan Agencies Committee
Craig Dawson, for the Municipal Revenue and Taxation Committee
MOTION: Council Member Smith moved to appoint Jennifer Pelletier to the Housing
and Economic Development committee of Metro Cities. Council Member DeLapp
seconded the motion. The motion passed 4-0.
Roseville Accounting Services
Interim City Administrator Craig Dawson reported that for this item, which was
continued from the June 2, 2009, Council meeting, staff was asked to investigate
alternatives to an accounting contract Lake Elmo currently has with the City of Roseville
to handle accounting services.
MOTION: Council Member Smith moved to solicit different proposals, including cost
savings, and have recommendations presented at the July 21st Council meeting. Council
Member DeLapp seconded the motion. The motion passed 4-0.
The meeting adjourned at 8:55 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
Resolution No. 2009-026 DNR Greenways grant program for restoration grant and
conservation planning grant for Sunfish Lake Park
Resolution No. 2009-027 Accept CIP grant from DNR cross country ski grant-in-aid
program for construction of kiosk at Sunfish Lake Park
Resolution No. 2009-028 Approval of Park Meadows Final Plat
Resolution No. 2009-029 publication of Storm water Management and Erosion and
sediment control ordinance
Ordinance No. 08-016 adopt regulations govern storm water and erosion and sediment
control