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Home My WebLink About07-21-2009 CCMLAKE ELMO CITY COUNCIL MINUTES JULY 21, 2009 1 MINUTES APPROVED: August 4, 2009 City of Lake Elmo City Council Minutes July 21, 2009 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons, Park and Smith Also Present: Interim City Administrator Dawson, Planning Director Klatt, Consulting Planner Gozola, City Engineer Griffin, City Attorney Snyder, Finance Director Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Mayor Johnston moved to approve the July 21, 2009 City Council agenda as amended by adding 8. City Administrator Search, 9. Budget Item; City Administrator’s Report: August 19th meeting with Grant and Washington County re: Hwy 36/Lake Elmo Avenue Project; Altered plan to Lake Jane Landfill garbage excavation, Executive Session on non-conforming property. Council Member Park seconded the motion. The motion passed 5-0. ORDER OF BUSINESS: GROUND RULES: APPROVED MINUTES: The July 7, 2009 City Council minutes were approved by consensus. PUBLIC COMMENTS/INQUIRIES: None CONSENT AGENDA: MOTION: Council Member Park moved to approve the Consent agenda as presented. Council Member Emmons seconded the motion. The motion passed 5-0. Approve payment of disbursements and payroll in the amount of $224,378.10 Joint Powers Agreement with MPCA for Watermain Installation along Highway 5 LAKE ELMO CITY COUNCIL MINUTES JULY 21, 2009 2 REGULAR AGENDA: Yellow Ribbon Network of Washington County Senator Kathy Saltzman and Washington County Commissioner Gary Kriesel spoke on behalf of the Yellow Ribbon Network of Washington County. The purpose of the Yellow Ribbon Network is to connect local military family members with residents and a wide array of organizations that can provide assistance and support in various forms to members of active-duty military facilities. The Network encouraged cities to adopt resolutions of support for the Network. MOTION: Council Member DeLapp moved to adopt Resolution No. 2009-033, supporting the Yellow Ribbon Network of Washington County. Council Member Smith seconded the motion. The motion passed 5-0. Purchase of projector and screen for the Council Chamber Carol Kriegler, Project Assistant, reported the City Council is being asked to authorize 1) the purchase of a projector and screen and any incidental materials and supplies related to the installation of the equipment by the Ramsey Washington Cable Commission technical staff and 2) the contracting of electrical services related to the installation of the equipment. A ceiling-suspended projector and screen are classified as production-related equipment and will be eligible for reimbursement. The cost of the projector and screen is approximately $4,900. The installation of this equipment would require some electrical wiring at an estimated cost of $1,400, which is not grant-eligible. Council Member DeLapp thought $1,400 was too much money to spend on such a project and objected to the proposed placement of the new screen. MOTION: Council Member Smith moved to authorize the purchase of grant-eligible, production-related projector and electric screen from Alpha Video, and necessary installation-related materials, supplies and equipment as deemed necessary by the RWCC technical staff at a total cost not to exceed $5,000 and authorize the contracting of non-grant eligible electrical not to exceed $1,400. Mayor Johnston seconded the motion. The motion passed 4-1 (Council Member DeLapp voting against.) Sign Code Ordinance – An ordinance repealing existing sign code regulations and adopting new regulations to govern signs in all zoning districts Ben Gozola, Consulting Planner, reported the City Council is being asked to take action on a proposed ordinance to repeal all existing sign code regulations in favor of a new set of revised sign controls. All changes required by the Council at the June 9, 2009 work session meeting have been incorporated into this final draft. LAKE ELMO CITY COUNCIL MINUTES JULY 21, 2009 3 Council Member DeLapp distributed his modifications to the sign ordinance for Council review. After Council discussion, the Council decided there had been ample time to review and comment on the ordinance in the many previous public meetings. At a future date, the Council can consider Council Member DeLapp’s proposed modifications. MOTION: Council Member Smith moved to approve Ordinance No. 08-015, an ordinance repealing existing sign code regulations and adopting new regulations to govern signs in all zoning districts, as presented. Council Member Park seconded the motion. The motion passed 4-1 (Council Member DeLapp voting against) MOTION: Council Member Smith moved to adopt Resolution No. 2009-025, a resolution authorizing summary publication of Ordinance No. 08-015. Council Member DeLapp seconded the motion. The motion passed 5-0. Accounting Services Craig Dawson, Interim City Administrator, reported the City Council has asked to solicit proposals and make a recommendation to engage a contractor for clerical accounting services. Over the past year, the City of Roseville charged the City an average of $1,188 per month for similar services. MOTION: Council Member DeLapp moved to approve termination of accounting services with the City of Roseville and enter into an agreement with C&J Consulting Services, LLP at a rate of $25.00 per hour, not to exceed $1,250 per month. Council Member Emmons seconded the motion. The motion passed 5-0. Demontreville Trail – Discussion on trail options as part of the Washington County Reconstruction and Turnback Project Jack Griffin, City Engineer, presented trail options and issues that needed to be addressed. The discussion was prompted by a Washington County plan to reconstruct DeMontreville Trail and turn control back over to the City in either 2010 or 2011. Washington County Transportation is unwilling to tackle the project if it involves widening the roadway. The County would write the City a check for the estimated costs of the simpler project it has planned allowing the City to independently pursue an alternate plan. Jack Griffin explained along this roadway it’s not just a simple matter of adding pavement to an area where there’s already gravel, but would require extensive improvements. It would cost an estimated $384,202 to add a 4-foot-wide paved shoulder to one side of the 2.2-mile-long road which stretched form Olson Lake Trail to Highway 36, known as County Road 13B. LAKE ELMO CITY COUNCIL MINUTES JULY 21, 2009 4 Mayor Johnston, who lives in that area, saw a real need for such a trail especially along the lake between 50th Street and Highlands Trail. Council members were concerned with the high cost of the project. The Council asked the park commission to weigh in on the issue at its August 17th meeting and directed City Engineer Jack Griffin to bring more detailed cost estimate to the City Council on August 18 or September 1. City Administrator Search Council Member Emmons cannot make the Springsted meeting proposed for August 4th. Staff will contact Sharon Klumpp, Springsted asking if the meeting can be rescheduled to August 11th or 18th . Budget: The Council will discuss the budget beginning at the August 11th work session. City Administrator’s Report: Craig Dawson reported there will be a meeting on August 19th, 6:30 p.m., Washington County Court House to discuss concerns on the Highway 36/Lake Elmo Avenue reconstruction project with the City of Grant and Washington County. Agenda packets will be sent out by County staff two weeks before the meeting. Craig Dawson reported the MPCA representatives will be at the August 4th Council meeting to update the excavating of the Washington County landfill and answer questions. The Council meeting was recessed at 9:23 p.m.. Executive Session: Mayor Johnston convened the City Council in executive session at 9:30 p.m. The purpose of the meeting was to discuss litigation in the case of the City of Lake Elmo vs. Linda Hardy. The executive session concluded at 9:37 p.m. Present: Mayor Johnston; Council Members DeLapp, Emmons, Park, and Smith; City Attorney Snyder; Interim City Administrator Dawson; Planning Director Klatt; and Planning Consultant Gozola. Mayor Johnston reconvened the Council in regular session, and declared the meeting adjourned at 9:38 p.m. LAKE ELMO CITY COUNCIL MINUTES JULY 21, 2009 5 Respectfully submitted by Sharon Lumby, City Clerk Resolution No. 2009-025 authorize summary publication of Ordinance No. 08-015 Signs Resolution No. 2009-033 support the Yellow Ribbon Network of Washington County Ordinance No. 08-015 Repeal existing sign code regulations and adopt new regulations to govern signs in all zoning districts