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HomeMy WebLinkAbout10-20-2009 CCMLAKE ELMO CITY COUNCIL MINUTES OCTOBER 20, 2009 1 MINUTES APPROVED: November 4, 2009 City of Lake Elmo City Council Minutes October 20, 2009 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons, Park and Smith (departed Also Present: City Administrator Messelt, Planning Director Klatt, Attorney Snyder, Finance Director Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member DeLapp moved to approve the October 20, 2009 City Council Agenda as presented. Council Member Park seconded the motion. The motion passed 5-0. ORDER OF BUSINESS: GROUND RULES: APPROVED MINUTES: The October 6, 2009, City Council minutes were approved by consensus. PUBLIC COMMENTS/INQUIRIES: None CONSENT AGENDA: MOTION: Council Member DeLapp moved to approve the Consent Agenda as presented. Council Member Smith seconded the motion. The motion passed 5-0. Approve payment of disbursements and payroll in the amount of $142,779.46 REGULAR AGENDA: Consider an application from Greg and Kathy Lohmer for a variance from the maximum impervious coverage ratio to permit the construction of an addition at 8199 Hill Trail N. Kyle Klatt, Planning Director, reported the City Council is being asked to consider a request from Greg and Kathy Lohmer for a variance to allow the construction of 147 sq.ft. addition and associated breezeway to the house at 8199 Hill Trail N. that would add 112 sq.ft. of additional impervious surface coverage to a lot that already exceeds the LAKE ELMO CITY COUNCIL MINUTES OCTOBER 20, 2009 2 maximum of 25% coverage allowed under the R-1 Zoning District. The variance has been requested to allow an expansion and improvement of the primary structure on this site that would otherwise be limited to the existing footprint of the building. Staff determined all criteria were met as strict adherence to the code and that the request was deemed reasonable as the addition would have no impact on adjacent properties. The Planning Commission recommended approval of the request by a vote of eight to one. As a condition of approval for property in the shoreland district, the following wording was suggested and will be reviewed by City Attorney Snyder “The property will be verified as compliant with the DNR shoreland buffer regulations in effect at the time of approval, by the Washington Conservation District.” MOTION: Council Member Smith moved to approve Resolution No. 2009-040, A Resolution approving for Greg and Kathleen Lohmer, 8199 Hill Trail N., to allow the construction of a 147 sq.ft. addition and related breezeway structure to the house at 8199 Hill Trail N. that would add 112 sq.ft. of additional impervious surface coverage to a lot that already exceeds the maximum of 25% coverage allowed under the R-1 Zoning District, with the inclusion of two conditions: 1. Require proper redirection of water away from any neighbors 2. Make sure that additional impervious surfaces are not added after the project is complete. Council Member Park seconded the motion. The motion passed 5-0. Public Hearing – Tablyn Park Improvement Tom Bouthilet, Finance Director, reported the City Council adopted Resolution 2009- 039, authorizing the issuance and award of sale for the payment of $575,000 General Obligation Improvement Bonds, Series 2009B, at its October 6, 2009 meeting. The resolution was contingent of the completion of the 429 proceeding which is the inclusion of the Tablyn Park portion of the project. The 429 Public Hearing for the 2009 street improvements was conducted by the Council on April 7, 2009. It was determined that the City would benefit by including the Tablyn Park improvements with the 2009 Street Improvements. Staff recommended inclusion of the Tablyn Park Entrance to the Bond issue due to favorable interest rates. Mayor Johnston opened the public hearing at 7:11 p.m. Dave Moore, 8680 Stillwater Blvd. N., stated the improvement to the parking lot and entrance looks very nice. Mayor Johnston closed the public hearing at 7:12 p.m. LAKE ELMO CITY COUNCIL MINUTES OCTOBER 20, 2009 3 MOTION: Council Member Emmons moved to approve Resolution No. 2009-041, A Resolution Consolidating and Ordering Improvements. Council Member Smith seconded the motion. The motion passed 5-0. Authorization to proceed on the Feasibility Report for the 2010 Street and Water Quality Improvements Bruce Messelt, City Administrator, reported the City Council is being asked to proceed with the first step to implement the 2010 Street Improvements, which is to authorize the prepartion of a Feasibility Report. The 2009-2013 Street Capital Improvements Program (CIP) was adopted by the City Council on February 17, 2009. The approved street CIP also indentifies the improvement of 28th Street from a gravel roadway to a paved bituminous roadway. Staff recommends removing the proposed 28th Street Imp from the 2010 Street program until staff and Council can determine the appropriate improvement process and assessment methodology for residential local gravel roadways. This investigation will also aid in preparation of scheduled improvements to the gravel portion of 50th Street. The 2010 Street Improvements include the following street segments: 57th Street N. from 55th Street to Julep Way 53rd Street N. from east side of Foxfire Addition to Keats Avenue N. Isle Avenue North from Jamaca Avenue N. to South End Jane Road North from Jamaca Avenue N. to West End Preparation of the Feasibility Report will cost $13,500 and there are sufficient funds within the City’s CIP to undertake this project. In 2009, the Council indicated a desire to revisit the City’s current assessment policy and practices. It is anticipated that this item will be scheduled for the November 10th workshop as part of preparing for implementation of the 2010 Street Capital Improvement Program. MOTION: Council Member Smith moved to authorize TKDA to prepare the feasibility report for the 2010 Street and Water Quality Improvements in the amount of $13,500. Council Member Park seconded the motion. The motion passed 5-0. General Fund Revenues/Expenditures through 3rd Quarter 2009 (Unaudited) Bruce Messelt, City Administrator, reported this item was for information purposes only. The report details year-to-date City of Lake Elmo General Fund revenues and expenditures through September 30, 2009. Staff will provide Council quarterly financial reports. LAKE ELMO CITY COUNCIL MINUTES OCTOBER 20, 2009 4 Tom Bouthilet, Finance Director, reported the City was on the identical course as last year. Last year, $155,000 was contributed to reserves. The meeting was adjourned at 7:43 p.m. __________________________________________ Respectfully submitted by Sharon Lumby, City Clerk Resolution No. 2009-040 approve construction of a 147 sq.ft. addition and related breezeway structure to the house at 8199 Hill Trail N., Greg & Kathy Lohmer The meeting was adjourned at p.m.