HomeMy WebLinkAbout02-04-2008 CCMMINUTES APPROVED: February 19, 2008
City of Lake Elmo
City Council Meeting Minutes
Monday, February 4, 2008
(The council meeting was rescheduled due to the precinct caucus
scheduled for Tuesday, February 5, 2008)
Mayor Johnston called the meeting to order at 7:00 p.m.
PRESENT: Mayor Johnston, Council Members DeLapp, Johnson, Park and Smith
Also Present: City Administrator Hoyt, Finance Director Bouthilet, City Attorney Filla,
Planning Director Klatt, Consulting Planner Gozola, Planner Matzek, City Engineer
Griffin and City Clerk Lumby
Approval of Agenda:
MOTION: Council Member DeLapp moved approval of the February 4, 2008 agenda as
amended. Council Member Johnson seconded the motion. The motion passed
unanimously.
ORDER OF BUSINESS:
GROUND RULES:
APPROVE MINUTES:
Consider approval of January 22, 2008 minutes
The minutes were approved by Council consensus.
PUBLIC COMMENTS/INQUIRIES:
CONSENT AGENDA: Items are placed on the consent agenda by city staff and the
Mayor because they are not anticipated to generate discussion.
MOTION: Council Member Johnson moved to approve the consent agenda Items 2, 3, 4
as presented. Council Member DeLapp requested that Item 1: Claims be removed from
consent agenda for discussion. Council Member Park seconded the motion. The motion
passed unanimously.
• Approve Resolution no. 2008-009 payment of claims in the amount of
$159,294.99
• Public Works Facility:
Approval of Change Order No. 14 thereby decreasing this contract in the amount
of $2,400.00 to the revised contract amount of $2,377,377.69
Approval of final payment in the amount of $9,498.89 to Gen-Con Construction
from the 2004A city facilities bond issue
• Approve severance agreement with finance specialist dated 1-24-08
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 4, 2008 1
Approve 2008 Fee schedule, Ordinance no. 08-004
The Finance Director will remove the phrase “per statute” in connection with the building
fees under the Uniform Building Code because the statute does not exist anymore.
MOTION: Council Member Johnson moved approval of Ordinance no. 08-004 adopting
the 2008 Fee Schedule with the deletion of “per statute” associated with the building fees
under the Uniform Building Code. Council Member Smith seconded the motion. The
motion passed unanimously,
REGULAR AGENDA:
Lake Elmo Jaycees – Presentation of check from charitable gambling
Michelle Carlson, Lake Elmo Jaycees, presented the City Council with a check for
$8,500 from the Jaycees charitable gambling proceeds.
Appointments to existing vacancies on the Planning and Parks Commissions
Planning Commission
The City Council appointed Ben Roth, Greg Hall, Laurie McGinnis and Bob VanZandt to
a full voting 3-year term and appointed Brenda Anderson and Todd Ptaceck as First and
Second Alternates.
MOTION: Council Member Johnson moved to approve Mark Deziel’s temporary leave
of absence from the Planning Commission, January 28th through and including April
14th, 2008. Council Member Smith seconded the motion. The motion passed
unanimously.
Park Commission
The City Council appointed Susan Dunn and Mike Zeno to a full-voting 3-year term and
appointed Linda Wagner as an Alternate.
Receive an update on the options for promoting school safety for Lake Elmo Elementary
School and approve funds for the installation on one Dynamic Speed Monitor Display
sign on TH5 near Lake Elmo Avenue
Ted Shoenecker, Washington County Traffic Engineer gave a presentation regarding
school safety for Lake Elmo Elementary School. The school safety working group along
with the city staff recommended the approval of the Dynamic Speed Monitoring Display
sign installation and related costs. 3M will provide the sign at no cost to the City of Lake
Elmo. The City anticipates costs ($3,500) for labor and parks and the extension of
electric service to the sign (approx. $2,000) and the monthly electrical costs ($10 per
month). The safety working group will meet with the working group over the coming
months on an as needed basis.
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 4, 2008 2
MOTION: Council Member Johnson moved to approve funds not to exceed $6,000 to
install a Dynamic Speed Monitoring Display (DSMD) sign out of the capital equipment
fund and to authorize paying for the electrical costs associated with operating the sign
from the general fund. Council Member DeLapp seconded the motion. The motion
passed unanimously.
Authorizing a request for information on city sanitary sewer as one possible option for
future treatment for the Fields of St.Croix Homeowners Association (HOA)
The City Council accepted the request of Todd Place, President of Fields of St.Croix
Homeowners Association, to discuss the option of sanitary sewer to provide wastewater
treatment services to the Fields in the future. The Council directed the staff to contact all
HOAs to offer the same opportunity.
MOTION: Council Member Park moved to authorize the staff including the engineer to
meet with the Fields and to provide the Fields HOA with general engineering, cost and
timing information for sanitary sewer service as one option that the Fields HOA is
considering for the future. Mayor Johnston seconded the motion. The motion passed
unanimously.
Consider ordinance 08-005 amending the existing shoreland district regulations to
incorporate updated information and provide increased flexibility on front yard setbacks;
Resolution no. 2008-010 summary of ordinance no. 08-005
At its January 22nd meeting, the Council asked Consulting Planner Ben Gozola to
analyze how many non-buildable lots may become buildable because of the OHW change
and to determine if the City has an option to not change the OHW in light of the recent
DNR change. The DNR has reviewed the proposed ordinance and supports the
recommended changes. Based on staff’s findings, no new buildable lots on Lake Olson
and DeMontreville would be created by the revised OHWs. Staff and the Planning
Commission recommended approval of the ordinance amending the existing shoreland
district regulations to incorporate updated information and provide increased flexibility
MOTION: Council Member Johnson moved to adopt Ordinance no. 08-005, an
ordinance to amend shoreland district regulations to eliminate shoreland specific right-
of-way setback requirements and to update ordinary high water and floodplain levels for
area lakes and Resolution no. 2008-08 adopting summary of ordinance no. 08-005.
Council member DeLapp seconded the motion. The motion passed unanimously.
Select a range of development scenarios for the Village Alternative Urban Area wide
review (AUAR) environmental review to go to the advisory panel and the public for
input.
The City Council was asked to select a range of development scenarios to bring to the
AUAR Advisory Panel (February 13 and February 21) for its review and comments. The
Council decided to give itself time to gather as much information as possible from the
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 4, 2008 3
AUAR process and to be prepared to finalize the development scenario selection in early
March after the public input.
MOTION: Mayor Johnston moved to forward the following seven development scenarios
including: 1) 600 new housing units, 2) 1,000 new housing units and 3) 1,600 new
housing units all of which will be based upon the composite land use map in the accepted
Village Masterplan and 4) 905 new housing units based upon the Comprehensive Plan
Village future land use map; and that the hospital option be evaluated as an alternate to
the three options based upon the composite land use map in the affected Village
Masterplan at the Lakeview Hospital’s expense of $24,840. Council member Parks
seconded the motion. The motion passed unanimously.
REPORTS AND ANNOUNCEMENTS:
Mayor Johnston announced:
• TH36 & CSAH17 Design Review Committee Open House, 4:30 p.m. to 7:30
p.m., Tuesday, February 26 at River Valley Christian Church. After the open
house all meetings will be held in the Lake Elmo City Hall Annex on the first
Monday, 7:00 p.m. until 8:00 p.m., of each month starting in March.
• Washington County Landfill Meeting, Thursday, February 21st, Oak-Land Jr. H.S.
6:30 p.m. Open House, 7:00 p.m. Meeting. The 30 day public comment period
will begin on Thursday, February 14th.
The Mayor adjourned the meeting at 9:30 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
Resolution no. 2008-09 payment of claims
Resolution no. 2008-10 summary of Ordinance 08-005
Ordinance no. 08-004 adopting the 2008 Fee schedule
Ordinance no. 08-005 amending existing shoreland district regulations to incorporate
updated information and provide increased flexibility on front yard setbacks
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 4, 2008 4