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HomeMy WebLinkAbout03-18-2008 CCMMINUTES APPROVED: April 1, 2008 City of Lake Elmo City Council Meeting Minutes March 18, 2008 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston, Council Members DeLapp, Johnson, Park Also Present: City Administrator Hoyt, Finance Director Bouthilet, City Attorney Filla, City Engineer Griffin, Planning Director Klatt and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Johnson moved approval of the March 18, 2008 agenda as presented. Council Member Park seconded the motion. The motion passed unanimously. ORDER OF BUSINESS: APPROVE MINUTES: The minutes of March 4, 2008 were approved by consensus. PUBLIC COMMENTS/INQUIRIES: Pete Groth, 115 Myrtle St., Stillwater, read the newspaper article of the proposed Village plan and suggested the new homes in the Village be built in a cloverleaf style, hooked onto a central septic system and encourage passive solar. Ann Bucheck, 2301 Legion Avenue, reported that over 70 people had submitted forms to the City Council on the development scenarios. She read the statement on the form: 1) the AUAR required for future development of the Old Village Area should be performed on a maximum of 600 new units; 2) Do not spend our money on consulting fees for additional AUAR’s studying higher densities; 3) Please refresh yourselves on the guiding principles for development of the Old Village area; 4) please represent the citizens of Lake Elmo and the residents of the Old Village Area on this matter, not the Met Council or the developers; 5) change your recent plan to run a sewer line from 10th Street to 30th Street along Lake Elmo Avenue. It is simply wrong to install this sewer line along a developed and mature route that doesn’t want or need the system. Find a better solution. CONSENT AGENDA: MOTION: Council Member Johnson moved to approve the Items 2, 3, and 5 of the consent agenda as presented. Council Member Park seconded the motion. The motion passed unanimously. LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2008 1 • Approve Resolution No. 2008-014 approving disbursements in the amount of $182,709.65 • Approve Resolution No. 2008-015 granting permission to the Lake Elmo Jaycees to conduct charitable gambling in the City. • Schedule the consideration of the Village AUAR development scenarios for the April 1st City Council meeting as directed at 3-11-08 workshop Appoint Brenda Anderson, First Alternate to the Planning Commission to fill out Deb Lyzenga’s term (expires 12/31/08) due to her resignation Council Member DeLapp recognized Deb Lyzenga for her exceptional service to the City by serving on the Planning Commission. MOTION: Council Member DeLapp moved to approve the appointment of Brenda Anderson, First Alternate to the Planning Commission to fill out Deb Lyzenga’s term (expires 12/31/08) due to Deb Lyzenga’s resignation. Council Member Johnson seconded the motion. The motion passed unanimously. REGULAR AGENDA: Authorization of computer hardware and software license purchases and approval of joint powers agreement for the City of Roseville extension of MIS services and support to the City of Lake Elmo Project Assistant, Carol Kriegler, asked the Council to authorize the purchase of 14 desktop and 3 laptop computers which will allow for the replacement of all City computers. The recommendation was based upon a competitive process for proposals for providing hardware, software, installation and maintenance services. In addition, the council was asked to authorize the purchase of several software application licenses and to approve a Joint Powers Agreement for the City of Roseville Extension of MIS Services and Support so the city can join this public network. The budgeted funding sources for the IT hardware and software is part of the 2004A capital bonds for the capital items and the service and maintenance are budgeted in the 2008 general fund. MOTION: Councilmember Johnson moved to approve: 1) authorization of expenditures in the amount not to exceed $22,000 for items related to computer hardware purchases out of the 2008 CIP and to amend the 2009 CIP to $25,000 for IT hardware needs in 2008. Council Member DeLapp seconded the motion. The motion passed unanimously. 2) expenditures in the amount not to exceed $16,000 for software application licenses and amend the 2008 CIP to $18,000 for IT software needs in 2008. Council Member DeLapp seconded the motion. The motion passed unanimously. LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2008 2 3) the Joint Powers Agreement for the City of Roseville Extension of MIS Services and Support to the City of Lake Elmo to allow for shared and approve the expenditure of the associated cost in the amount of $16,570.00 for installation, maintenance and service from the general fund operating budget. Council Member DeLapp seconded the motion. The motion passed unanimously. Consider approval of the Lake Elmo Comprehensive Park Plan City Administrator Hoyt explained the proposed Comprehensive Park Plan was revised based on comments received from the council on February 19, 2008. The Park Commission and the Planning Commission approved this plan earlier this year. Council Member DeLapp previously submitted a statement that he believed added clarity and context to the Plan that he wanted inserted as an appendix to the plan. DeLapp also provided some additional technical changes for the staff to consider in finalizing the plan. MOTION: Council Member Johnson moved to approve the Comprehensive Park Plan with the proposed change to accept Council Member DeLapp’s statement added as an appendix and staff to review the technical enhancements if they fit into the plan which were submitted by Council member DeLapp. Council Member Park seconded the motion. The motion passed unanimously. REPORTS AND ANNOUNCEMENTS: Administrator Hoyt announced that the rules of order will be brought back to the council after the April 8th parliamentary procedure workshop. Mayor Johnston adjourned the meeting at 8:03 p.m. ______________________ Respectfully submitted by Sharon Lumby, City Clerk Resolution No. 2008-014 approve claims Resolution No. 2008-015 approve charitable gambling license to Lake Elmo Jaycees LAKE ELMO CITY COUNCIL MINUTES MARCH 18, 2008 3