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Home My WebLink About05-06-2008 CCMLAKE ELMO CITY COUNCIL MINUTES MAY 6, 2008 1 APPROVED MINUTES: May 21, 2008 City of Lake Elmo City Council Meeting Minutes May 6, 2008 Mayor Johnston called the meeting to order at 7:05 p.m. PRESENT: Mayor Johnston, Council Members DeLapp, Johnson, Park and Smith Also present: City Administrator Hoyt, City Engineer Griffin, Engineer Stempski, City Attorney Filla, Planning Director Klatt, Finance Director Tom Bouthilet, Public Works Supervisor Mike Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Johnson moved to approve the May 6, 2008 agenda as presented with a 9 p.m. adjournment time. Council Member DeLapp seconded the motion. The motion passed unanimously. ORDER OF BUSINESS: APPROVE MINUTES: The minutes of April 15, 2008 were approved by consensus. PUBLIC COMMENTS/INQUIRIES: Anne Suckow, (1945 Polaris Place, North St. Paul), Lake Elmo Jaycees Community Development VP 2008 announced the Auqafina Pitch, Hit and Run skill competition on May 31, 2008 at Lions Park. Registration forms are available for the 31st Annual Huff-n- Puff Days softball tournament scheduled for August 7-10, 2008. Paul Ryberg, 11326 30th Street N., announced the Rosalie Wahl Library Blood Drive will be held at Lake Elmo Inn Event Center on Wednesday June 25th, 2:30 p.m. to 7:30 p.m. John Franzwa, 2935 Innsdale Avenue N., stated he had submitted a letter regarding the poor condition of Innsdale Avenue after the installation of the water project. The city engineer is following up on the concern. CONSENT AGENDA: MOTION: Council Member Park moved to approve the Items 3, 4 and 5 of the consent agenda as presented. Council Member Johnson seconded the motion. The motion passed unanimously. LAKE ELMO CITY COUNCIL MINUTES MAY 6, 2008 2 • Approve the deer harvest in Sunfish Lake Park to be held in conjunction with the Lake Elmo Park Reserve harvest, with assistance of the Minnesota DNR, on November 8 and 9 and November 15 and 16 • Authorize the purchase of two drinking fountains for an amount not to exceed $3,800 out of the Park Capital Fund for VFW and Pebble Park • Authorize a capital equipment expenditure of up to $1,950 for the trade in of the bobcat for an updated model REGULAR AGENDA: Approve Resolution no. 2008-022 payment of claims in the amount of $185,356.25 In response to an inquiry from Council Member DeLapp about legal expenses, the city administrator explained the purpose of the legal expenses incurred by the City with the firms of Peterson, Fram and Bergman, Campbell Knutson and Jardine Logan. MOTION: Council Member Johnson moved to approve Resolution no. 2008-022, payment of claims in the amount of $185,356.25. Council Member DeLapp seconded the motion. The motion passed unanimously Authorize entering into a contract with Iteris on behalf of Lake Elmo Elementary School PTA for the Safe Routes to School Plan Sandy Cullen, President of the Lake Elmo Elementary School PTA, reported the Council is being asked to enter into a contract with Iteris, Inc. on behalf of Lake Elmo Elementary School to use grant funds in the amount of $20,000 for the Safe Routes to School Plan to promote walking and biking opportunities for students at Lake Elmo Elementary School. The school was awarded a $20,000 grant for the work and the City is the fiscal agent so the City must technically enter into the grant even though it is under the management of the school. MOTION: Council Member Johnson moved to authorize the contract with Iteris, Inc. for a cost not to exceed $20,000 for Lake Elmo Elementary School to complete the Safe Routes to School Plan according to the proposal submitted by Iteris and based upon the recommendation of the Lake Elmo School Evaluation team. Council Member Smith seconded the motion. Mayor Johnston and Council Members Johnson, Park and Smith voted in favor of the motion with Council Member DeLapp abstaining because of a possible conflict of interest in connection with him being a 3M employee and 3M donating the traffic sign. Updates from Washington County on various transportation projects: Jacob Gave, Washington County Transportation Division, gave an update on the following construction projects. The City Council asked questions. LAKE ELMO CITY COUNCIL MINUTES MAY 6, 2008 3 • Trunk Highway 36 and Manning Avenue (CSAH 15) Project • Trunk Highway 36 and Lake Elmo Avenue (CSAH 17) Design Review Committee • Keats Avenue (CSAH 19) Landscaping Project • Inwood Avenue North (CSAH 13) Project Consider a preferred location for a sanitary sewer lift station in the vicinity of Reid Park for the I94 to 30th Street Infrastructure Project City Engineer Jack Griffin presented the Council with potential sites for a lift station, two of which are in Reid Park and one site is east of Reid Park. The site layout options show the chemical odor control dosing tank, back up power on-site generator, facility layout, routing options for 3-phase power to the site and a landscape screening plan. Griffin noted the plan is consistent with the City’s 2005 comprehensive plan which calls for sewer service in the Old Village and south of 10th Street. Mayor Johnston favored site alternative no. 3 because it was a City owned parcel adjacent to the southeast corner of Reid Park. All council members agreed that the Park Commission should be consulted about the Commission’s perception of how the proposed sites might impact Reid Park. Council Member DeLapp spoke against the motion because he wanted the Park Commission to comment on the possible impacts of all three sites, both inside and outside of the park on the use of Reid Park. MOTION: Council Member Johnson moved to refer this item to the Park Commission to review Site Alternative No. 1 (southwest corner of Reid Park; access from 30th Street) and Site Alternative No. 2 (southeast corner of Reid Park; access from 30th Street) as the project relates to Reid Park. Council Member Smith seconded the motion. Mayor Johnston and Council Members Johnson, Park and Smith voted in favor of the motion and Council Member DeLapp voted against the motion. MOTION: Council Member Smith moved to request TKDA evaluate underground utilities for the lift station project. Council Member DeLapp seconded the motion. The motion passed unanimously. MOTION: Council Member Johnson moved to amend the TKDA contract for engineering services for the final design and specifications of the I-94 to 30th Street Sewer Project from $250,000 to $206,600 for a reduction of $46,600 because of reducing the scope of work. Council Member Smith seconded the motion. The motion passed unanimously. LAKE ELMO CITY COUNCIL MINUTES MAY 6, 2008 4 Consider approving an application to the 1000 Friends of Minnesota for a Community Growth Options Grant, Resolution no. 2008-023 MOTION: Council Member Johnson moved to approve Resolution no. 2008-023 authorizing the application for a 1,000 Friends of Minnesota Community Growth Options Grant. Council Member Smith seconded the motion. Mayor Johnston and Council Members Johnson, Park and Smith voted in favor of the motion and Council Member DeLapp voted against the motion. REPORTS AND ANNOUNCEMENTS: Mayor Johnston attended the Mayors Conference in Alexandria, Minnesota. Council Member Smith reported on and thanked volunteers and public works for their participation in the tree planting along Highway 5 by the Carriage Station development. Council Member DeLapp shared a copy of email correspondence that he had with the Metropolitan Council members regarding residential equivalent units in the Memorandum of Understanding and the Comprehensive Plan. Mayor Johnston adjourned the meeting at 9:00 p.m. Respectfully submitted by Sharon Lumby, City Clerk Resolution no. 2008-022 Payment of claims Resolution no. 2008-023 Authorize application for a 1,000 Friends of Minnesota