HomeMy WebLinkAbout06-03-2008 CCMLAKE ELMO CITY COUNCIL MINUTES JUNE 3, 2008 1
MINUTES APPROVED: June 17, 2008
City of Lake Elmo
City Council Meeting Minutes
June 3, 2008
Mayor Johnston called the meeting to order at 7:00 p.m.
Present: Mayor Johnston and Council Members Johnson, Park and Smith
Also present: City Administrator Hoyt, City Engineers Griffin and Stempski, Finance
Director Bouthilet, KDV auditor Joe Rigdon and City Clerk Lumby
Absent: Council Member DeLapp
APPROVAL OF AGENDA:
MOTION: Council Member Smith moved to approve the June 3rd agenda as presented.
Council Member Johnson seconded the motion. The motion passed unanimously.
ORDER OF BUSINESS:
APPROVE MINUTES:
The minutes of May 20, 2008 were approved by consensus.
PUBLIC COMMENTS/INQUIRIES: None
CONSENT AGENDA:
MOTION: Council Member Johnson moved to approve the consent agenda as presented.
Council Member Park seconded the motion. The motion passed unanimously.
• Approve Resolution no. 2008-026 payment of claims in the amount of
$109,215.95
REGULAR AGENDA:
Public Meeting: Annual Report for 2007 Municipal Separate Storm Sewer Systems
(MS4S)
City Engineer Ryan Stempski conducted a public meeting on the City’s Storm Water
Pollution Prevention Program (SWPP) regarding its storm water quality and the steps that
the City is taking to address the six minimum control measures. The City Council was
asked to accept the Municipal Separate Storm Sewer System (MS4) Annual Report for
2007 for submission to MPCA.
LAKE ELMO CITY COUNCIL MINUTES JUNE 3, 2008 2
Susan Dunn, 11018 N. 33rd St., N., asked how this differs from the Valley Branch
Watershed. Mr. Stempski explained the SWPP addresses City items specific and the
watershed does a holistic review, but each entity has its own permit. The city engineers
will be at the Washington County Fair in August with a public education and outreach
program.
MOTION: Council Member Johnson moved to accept the Municipal Separate Storm
Sewer (MS4) Annual Report for 2007 and to authorize staff to submit this report to the
MPCA by June 30, 2008. Council Member Park seconded the motion. The motion
passed unanimously.
Financial information including actions related to: adjustments and changes in fund
designations and transactions, proposed 2008 budget amendments and 2008 financial
management and 2009 budget preparation.
City Administrator Hoyt summarized the purpose of the presentation. It was to fully
understand the City’s current financial accounting and status of each account at 2007 year
end and to take action to bring the City’s finance records into compliance with accepted
government accounting practices and to comply with the 2007 audit report.
Joe Rigdon, CPA, Government Finance Expert, from Kern, DeWenter & Viere, Ltds.
(KDV) explained how City finances are organized and provided a written report detailing
2007 funds and 2008 budget amendments.
Todd Williams, 3025 Lake Elmo Avenue N., objected to the $1 million transfer to pay for
planning and development costs in the Village because if there is no building in the
village area, there will be no funds to pay off the loan.
Joe Rigdon explained the transfer to the village fund was simply acknowledging that
money has already been spent and must be accounted for.
Susan Dunn, 11018 Upper 33rd St. N., said this budget is a very important document for
use by the city council. She questioned how much time the council had to review the
document since the Council just received the information at the meeting.
Ann Bucheck, 2301 Legion Avenue N., added her concern that the City is making a loan
to a development fund for an area that may never have development.
MOTION: Council Member Johnson moved to approve actions items 1-5 as presented.
Council Member Smith seconded the motion. The motion passed unanimously.
1. Authorize the following fund transfers, effective December 31, 2007:
- General Fund transfer of $156,000 to the Infrastructure Reserve capital projects fund for
future sealcoating (within 2007 General Fund budget)
LAKE ELMO CITY COUNCIL MINUTES JUNE 3, 2008 3
- Close the MSA Construction capital projects fund with a $516,120.82 transfer to the
Infrastructure Reserve capital projects fund
- Close the Section 33 Utilities capital projects fund with a $105,953.20 transfer to the
Infrastructure Reserve capital projects fund
2. Authorize the following inter-fund loan, effective December 31, 2007:
- General Fund loan of $1,000,000 to the Village capital projects fund to temporarily
finance the past and future Village project expenditures; interest to accrue at 4%;
preliminarily scheduled payments of $500,000 at December 31, 2010, $400,000 at
December 31, 2011, and $259,852.90 at December 31, 2012
3. Authorize the following General Fund reserves and designations of fund balance,
effective December 31, 2007:
- Reserved for Prepaid items: $3,823
- Reserved for Advances to Other Funds: $1,000,000 (equivalent to an internal loan to the
newly created Village capital projects fund)
- Designated for Cash Flow: $1,251,127 (equivalent to the remainder of General fund
balance)
4. Move to amend the 2008 General Fund budget according to narrative on pages 20
and 21 and numerically detailed on pages 22 to 27 of the June 3, 2008 Finance
Report presented by Joe Rigdon of KDV.
5. Extend contract for government finance services to work on next steps.
- Move to extend the contract with KDV for financial services from June 30, 2008 through
December 31, 208 to provide government financial management, oversight and budgeting
services to comply with best financial practices for accounting and budgeting for an
estimated amount of $50,000 from the general fund and enterprise funds, as appropriate.
REPORTS AND ANNOUNCEMENTS:
Council Member Park would like to talk about the possibility of licensing cats in the City.
The Mayor adjourned the meeting at 9:00 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
Resolution No. 2008-026 Approve Claims