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Home My WebLink About07-15-2008 CCM LAKE ELMO COUNCIL MINUTES JULY 15, 2008 1 City of Lake Elmo City Council Meeting Minutes July 15, 2008 Mayor Johnston called the meeting to order at 7:00 p.m. Present: Mayor Johnston and Council Members DeLapp, Johnson, Park and Smith Also present: City Administrator Hoyt, City Engineer Griffin, City Attorney Filla, Project Assistant Kriegler, Finance Director Bouthilet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Park moved to approve the July 15th agenda as presented. Council Member Smith seconded the motion. Mayor Johnston and Council Members Johnson, Park and Smith voted for the motion and Council Member DeLapp voted against the motion. MOTION: Council Member Johnson moved to amend the motion to add meeting adjournment at 8:30 p.m. Council Member Park seconded the motion. Mayor Johnston and Council Members Johnson, Park and Smith voted for the motion and Council Member DeLapp voted against the motion. ORDER OF BUSINESS: APPROVE MINUTES: The minutes of June 17, 2008 were approved by consensus. The minutes of July 1, 2008 were approved by consensus. PUBLIC COMMENTS/INQUIRIES: Kathy Lohmer, 8199 Hill Trail N., Lake Elmo, introduced herself as the endorsed republican candidate for State Representative 56A. Ann Suckow, (1945 Polaris Place, North St.Paul), Lake Elmo Jaycees Community Development VP 2008, asked Mayor Johnston to proclaim the second week of August 2008 to be Huff’n Puff Days in Lake Elmo. Ann Bucheck, 2301 Legion Avenue, asked where the money is going to come from to pay back the $1 million loan to fund the Old Village project. LAKE ELMO COUNCIL MINUTES JULY 15, 2008 2 CONSENT AGENDA: MOTION: Council Member Johnson moved to approve the consent agenda as presented. Council Member Smith seconded the motion. The motion passed unanimously. • Approved Resolution no. 2008-032 approving the disbursements in the amount of $182,285.08 • Approved Lake Elmo Jaycees liquor license for Huff’n Puff Days • Schedule a closed meeting on July 22 at 6 PM and a closed meeting on August 12 at 6:30 PM (in place of the city council workshop) for the purpose of the city administrator’s performance review • Accept the developer-installed public infrastructure improvements for the H.O.A. 2nd Addition improvements (Eagle Point Circle) Development; Resolution no. 2008-033 as corrected per Jack Griffin’s letter dated July 16, 2009 changing the warranty period to July 21, 2007 and end on July 20, 2009. • Approve agreement between Washington County Conservation District and members of the 2009-2012 East Metro Water Resources Education Program at a cost of $2,000 in 2009 with an annual increase of 3.5% to be paid for through the surface water utility fee for surface water quality education services that is part of the city’s authorized/approved NPDS surface water management plan PUBLIC HEARINGS: Hold a public hearing, receive comments and consider approval of the Wellhead Protection plan City Engineer Jack Griffin presented the Well Head Protection (WHP) Plan, Part 2. The plan is required to protect the public health and safety of the city’s water supply. Bob Schumacher, Lake Elmo resident, assisted with gathering data information for this plan. Mayor Johnston opened up the public hearing at 7:37 p.m. in the council chambers. Judy Blackford, 9765 45th Street, is interested in a water plan for existing citizens who have contaminated water which will provide them with city water. Mayor Johnston closed the public hearing at 7:41 p.m. MOTION: Council Member Johnson moved to approve the Wellhead Protection Plan, Part 2. Council Member Park seconded the motion. The motion passed unanimously. LAKE ELMO COUNCIL MINUTES JULY 15, 2008 3 REGULAR AGENDA: Receive a project report detailing the proposed rights and restrictions for the Sunfish Lake Park Land Trust Easement Carol Kriegler, Project Assistant, presented a project report related to placing Sunfish Lake Park, a 315 acre park that is used for hiking and skiing, in a conservation easement with the Minnesota Land Trust and to endorse the concept presented in the report. The intent of this project report was to identify the proposed land use restriction that will be included in the conservation easement. Judith Blackford, Parks Commission member and Lake Elmo resident, summarized the report and recommendation by the parks commission for the City Council to consider that identified future uses for the park. City Council members Smith and Johnson noted that an ice skating rink with a warming house was recommended as a future use of Area Two, but this item was not included in the list of proposed rights and restrictions for a conservation easement to the Minnesota Land Trust. MOTION: Council Member DeLapp moved approval of the project report prepared by the Parks Commission outlining the proposed rights and restrictions in Sunfish Lake Park and authorize the City to coordinate with the Minnesota Land Trust to prepare the conservation easement document for approval by the City Council and the Board of Directors of the Minnesota Land Trust by October 31, 2008. Council Member Park seconded the motion. The motion passed unanimously. Receive and accept the 2007 Annual Financial Report Steve McDonald, city auditor, reviewed the highlights of the 2007 Annual Financial Report for the City Council and answered questions. Joe Rigdon, Finance Manager, KDV and city hired financial expert, organized, reconciled and reworked its 2007 accounts at the recommendation of the city auditor as a result of the findings for the 2006 audit. Anne Bucheck, 2301 Legion Avenue, Lake Elmo, asked about how the $1,000,000 loan for the Village project would be repaid so that taxpayers, who did not benefit from the project, were not covering these costs. Administrator Hoyt explained that a repayment plan for the loan will be developed as part of the budgeting process and that the City Council has always planned to recoup costs for the infrastructure and environmental studies from developers and users. MOTION: Council member Smith moved to accept the 2007 Annual Financial Report as presented. Council Member Johnson seconded the motion. The motion passed unanimously. LAKE ELMO COUNCIL MINUTES JULY 15, 2008 4 MOTION: Council Member Smith moved to extend the City Council meeting 15 minutes. Council Member Johnson seconded the motion. The motion passed unanimously, Consider approving contracting for routine account processing services Susan Hoyt, City Administrator, asked the City Council to enter into an agreement with the city of Roseville for routine account processing services for: accounts payable, payroll, utility billing, reconciliation of accounts, routine monthly and quarterly financial reports and data input into the budget to be charged on an hourly basis. MOTION: Council Member Johnson moved to authorize into an agreement with the city of Roseville for accounting processing services for an estimated $10,000 to be funded through the general fund and utility funds through the end of 2008 with the intent to evaluate the efficiencies and value of contracting for this service as part of the city’s 2009 budgeting process. Council Member Smith seconded the motion. The motion passed unanimously. Review the timeline for the 2009 Budget Process Susan Hoyt, City Administrator, provided a timeline for the 2009 budget process. Finance manager, Joe Rigdon, of KDV will lead the city staff and City Council on the budget initiative. REPORT AND ANNOUNCEMENTS: Mayor Johnston attended the monthly meeting of the Regional Council of Mayors. One of the groups there is working on best practices recommendations to aid cities in using the principles of “Green Development.” The best practices should be available in the next few months. The Mayor adjourned the meeting at 8:50 p.m. Respectfully submitted by Sharon Lumby, City Clerk Resolution no. 2008-032 approve claims Resolution no. 2008-033 Accept developer-installed public infrastructure improvements for the H.O.A. 2nd Addition (Eagle Point Circle) Development