HomeMy WebLinkAbout05-03-2005 CCMLAKE ELMO CITY COUNCIL MINUTES MAY 3, 2005 1
MINUTES APPROVED: May 17, 2005
LAKE ELMO CITY COUNCIL MINUTES
MAY 3, 2005 1. AGENDA
2. MINUTES: April 19, 2005
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Inquiries B. Public Informational 4. CONSENT AGENDA:
A. Resolution No. 2005-044:Approving Claims
5. FINANCE:
A. Audit Report B. SAC & WAC Changes:Ordinance No. 97-156 C. Water Project Notification
6. NEW BUSINESS:
A. Community Improvement Commission Appointment
B. Parks Commission Appointment C. Appointment of Rod Sessing to the Planning Commission D. Records Retention Schedule:Resolution No. 2005-045
7. MAINTENANCE/PARKS/FIRE/BUILDING:
8. CITY ENGINEER’S REPORT:
A. Escrow Reduction – Tapestry B. 2005 Street Repairs – Hilltop Avenue 9. PLANNING, LAND USE & ZONING:
A. Comprehensive Plan Update – Verbal
10. CITY ATTORNEY’S REPORT:
11. CITY ADMINISTRATOR’S REPORT: Mayor Johnston called the Council meeting to order at 7:00 p.m. in the Council
chambers. PRESENT: Conlin, Smith, Johnston, Johnson, DeLapp, City Engineer Prew,
City Planner Dillerud, Building Official Jim McNamara, City Attorney Filla, Fire Chief
Malmquist, Finance Director Tom Bouthilet and Administrator Rafferty. 1. AGENDA ADD: Request that the Special Council meeting minutes be added to May 6th agenda for
approval
M/S/P Johnson/Conlin - to approve the May 3, 2005 City Council agenda, as amended. (Motion passed 5-0).
2. MINUTES: April 15, 2005
M/S/P Johnson/DeLapp - to approve the April 15, 2005 City Council Minutes, as
amended. (Motion passed 4-0-1Abstain:Smith).
LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2005 2
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Inquiries
Susan Dunn asked that the staff continue to look into the option of working with the Minnesota Land Trust to preserve the City parks. She suggested that the Public Facilities Committee members be reactivated to help the staff find viable sites for City facilities.
She thanked the City for televising the Council meeting on the comprehensive plan and
asked that a meeting be held for the residents along 10th Street so they can be appraised
on the comprehensive plan modifications. B. Public Informational - NONE
4. CONSENT AGENDA:
A. Resolution No. 2005-044:Approving Claims
M/S/P DeLapp/Johnson - to adopt Resolution o. 2005-044, A Resolution approving claim
numbers 255, 256, 257, DD409 through DD418, 27230 through 27241 which were used
for Staff Payroll dated April 28, 2005, claims 27242 through 27290 in the total amount of
$143,391.79. (Motion passed 5-0).
5. FINANCE: A. Audit Report
The Council received the 2004 Annual Financial Report from Abdo, Eick & Meyers. Steve McDonald, Abdo, Eick & Meyers, reviewed the management letter with the
Council.
M/S/P Smith/DeLapp - to accept the 2004 Annual Financial Report presented by Abdo,
Eick & Meyers. (Motion passed 5-0).
B. SAC & WAC Changes
The Finance Director reported the City is currently going through the first phase of a
water expansion project. In the near future, the City will also be considering installation of a new sewer main from the Old Village down to I-94 Freeway. Staff has an estimate
on costs for these projects. The Finance Director provided Ordinance No. 97-156
adopting the amended 2005 fee schedule. The fee schedule represents an amendment to
the WAC and SAC charges reflecting the current estimated cost of the infrastructure
projects. Lateral charges will be discussed at the May 10 Council Committee Meeting.
M/S/P DeLapp/Johnson - to adopt Ordinance No. 97-156 amending the WAC and SAC
Fees for Calendar Year 2005. (Motion passed 5-0).
C. Water Project Notification - POSTPONED
LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2005 3
6. NEW BUSINESS:
A. Community Improvement Commission Appointment
Deborah Lyzenga has resigned from the CIC in order to devote her time as Planning Commissioner. The CIC Commission now has one vacancy. Robert Van Zandt has
submitted an application for appointment.
M/S/P Johnson/Conlin - to appoint Robert Van Zandt, 8110 Hidden Bay Trail, to the Lake Elmo Community Improvement Commission. (Motion passed 5-0).
Council member Smith suggested alternate positions added on the CIC. This item will be
placed on a council committee agenda.
B. Parks Commission Appointment
The vacancy of the Second Alternate position on the Parks Commission has been
advertised. An application has been received from Judith Blackford.
M/S/P DeLapp/Johnson - to appoint Judith Blackford, 9765 45th St. N., to the Lake Elmo Parks Commission as a second alternate. (Motion passed 5-0).
C. Appointment of Rod Sessing to the Planning Commission
Rodney Sessing’s second full term on the Planning Commission expired on December
31, 2004. The Council reappointed him on January 4, 2005 for sixty days and then reappointed him again on February 15, 2005 for sixty days. With both reappointments
considered together, Rod Sessing’s commission will expire on May 4, 2005. There
would be a vacancy on the Commission if Rod Sessing is not reappointed. The City has
three applications on file.
M/S/P Johnson/Smith – to follow the appointment process, advertise for Planning
Commission applications with a deadline date of May 12. Candidates who have not
previously been interviewed will be scheduled for an interview before the May 17th
Council meeting.
D. Records Retention Schedule
The Council was asked to adopt the MN General Record Retention Schedule for Cities.
M/S/P Johnson/DeLapp – to adopt Resolution No. 2005-045, A Resolution Adopting the Minnesota General Records Retention Schedule for Cities. (Motion passed 5-0). 7. MAINTENANCE/PARKS/FIRE/BUILDING:
LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2005 4
8. CITY ENGINEER’S REPORT:
A. Escrow Reduction – Tapestry
In his memorandum dated April 29, 2005, the City Engineer reported that a small amount of grading and water main work is complete and requested an escrow reduction. The City Planner noted this is the last small reduction on this large project.
M/S/P Smith/Conlin – to approve the escrow reduction of $2,411,912.50 for Tapestry as
recommended in the City Engineer’s memorandum dated April 29, 2005. (Motion passed 5-0.)
B. 2005 Street Repairs – Hilltop Avenue
In accordance with the adopted 2005-2009 CIP, Hilltop Avenue North is scheduled to be
overlayed in 2005. The City Engineer asked approval for Authorization for Professional Services for 2005 Street Repairs – Hilltop Avenue North.
M/S/P Johnson/Smith – to approve the City Engineer’s request for Authorization for
Professional Services for the 2005 Street Repairs – Hilltop Avenue North not to exceed
an estimated amount of $35,000. (Motion passed 5-0)
The City Engineer will be looking at traffic calming as part of the feasibility report for
this project.
9. PLANNING, LAND USE & ZONING: A. Comprehensive Plan Update – Verbal
The City Planner explained on May 3rd he received an e-mail from Blair Tremere,
Director of Community Development, Metropolitan Council, stating the Met Co. believes
2.53 ppdu is a very reasonable number for the City in 2030. Mr. Tremere added the
City’s preference for a significant complement of senior housing would argue for lowering the ppdu number, not raising it. Tremere said arbitrarily raising the ppdu
number, which decreases the number of dwelling units, would likely hamstring planned
population growth and adversely impact existing and planned metropolitan systems
serving the City and surrounding communities.
The Met Council would not support 2.75 ppdu, but would demand the City implement
2.53 ppdu. Mr. Tremere said the Metropolitan Council will adhere to the Framework’s
forecast of 9,500 dwelling units necessary to accommodate a 2030 population of 24,000.
Council member Conlin called the letter premature because they have not made a determination on senior housing and a final zoning plan map has not been agreed upon.
Council member Smith said she was taken aback by the significant senior housing
comment. They’re implying something that never occurred. We need studies to
determine what senior housing is needed.
LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2005 5
Council member Johnson said she would back the Council’s previous 2.91 ppdu decision,
and the City should prepare itself to defend that number in court should the need arise.
The Council consensus was to use 2.91 ppdu for the completion of the comp plan. Council member Smith suggested placing an area in a reserve for the difference in
housing density.
Council member DeLapp agreed to setting aside a block of land in reserve north of 10th Street.
Council member Johnson asked how does the City legally reserve land.
Mayor Johnston indicated he believed the City had a good argument to go along with 2.91 ppuu if the City set a piece of land for future density. Mayor Johnston added he had no contact with any Met Council representative relative to this email.
The Council was in agreement on the concept of a placing an area in reserved for future
housing density and this item will be discussed at the May 7th Council meeting on the comp plan.
M/S/P Johnston/Smith - to table this item until the Saturday, May 7th Council meeting.
(Motion passed 3-2 Conlin, DeLapp).
10. CITY ATTORNEY’S REPORT: 11. CITY ADMINISTRATOR’S REPORT:
12. CITY COUNCIL REPORTS:
Council member DeLapp attended the MN Land Trust meeting. The Land Trust has now completed their 250th easement of which 215 are in Lake Elmo.
Council member Johnson reported there is a newly formed Rotary Club of Lake Elmo
which meets each Wednesday from 7-8 a.m. at the Lake Elmo Inn. On May 11th
Governor Pawlenty will be the guest speaker.
Council member Johnson said she attended the April 26 meeting on the Private Wells
Groundwater Contamination. Residents approached her with concerns on the long term
affect and the affordability of having to hook up to City water.
Adjourned the meeting at 8:20 p.m.
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Respectfully submitted by Sharon Lumby, City Clerk
Resolution No. 2005-044 Approve Claims Resolution No. 2005-045 Adopting the MN General Records Retention Schedule
Ordinance No. 97-156 Amending the WAC and SAC Fees for Calendar 2005