The URL can be used to link to this page

Home My WebLink AboutResolution 2016-053CITY OF LAKE ELMO WASHINCTON COUNTY MINNESOTA RESOLVTION NO. 2016- WHEREAS, on January 1, 2012, the Lake Elmo City Council established public library service for the City's residents, pursuant to Minnesota Statutes Section 134.07; and WHEREAS, upon this establishment, the Library Board was appointed by the City Council which established the Lake Elmo Public Library; and WHEREAS, the City levies an annual tax on its taxable property for public library service for the library fund that funds the Lake Elmo Public Library; and WIIEREAS, on June 25, 2016, the Library Board adopted a resolution determining that public library service in the City will be expanded if the Lake Elmo Public Library becomes a branch of the Washington County Library System; and WHEREAS, in order for the Lake Elmo Public Library to become a branch of the Washington County Library System in 2017, the City will need to turn over the proceeds of its levy for public library service to Washington County (the "County"); and WHEREAS, the Library Board has recommended that the City turn over the proceeds of its levy on the condition that the County enter into a memorandum of understanding with the City regarding the library services to be provided by the County in the City and the transition of the Lake Elmo Public Library to a branch of the Washington County Library system; and WHEREAS, the Library Board has recommended that the City Council approve the attached Memorandum of Understanding with the County and provide it to the County for its approval and execution; and WHEREAS, the City will turn over the proceeds of its levy on the condition that the County enter into a memorandum of understanding with the City regarding the library services to be provided by the County in the City and the transition of the Lake Elmo Public Library to a branch of the Washington County Library system; and 11111510111111111 I City staff is directed to notify the County that the City will turn over the proceeds of its levy for public library set -vice to the County but only if that County approves and executes the attached Memorandum of Understanding; and 2. The attached Memorandum of Understanding is hereby approved, The Mayor and City Clerk are authorized to execute it. City staffshall forward it to the County for its approval and execution. 3. That in the event that the County approves and executes the attached Memorandum of Understanding and the levy proceeds are turned over to the County, City staff is directed to 48-)093v2 SJS LAS 15-5 negotiate an agreement with the Friends of Lake Elmo Library (the "Friends") for the Friends to provide library programming and activities for the City in an amount of $8,000.00. Passed and duly adopted this 290' day of June, 2016, by-t tC6GJ1156Tt!it of Lake Eh -no, Minnesota. -;�M—ike Pearson, Mayor ATTEST: Ii 'Jo�hnso ty �Clcrk 482093v2 SJS LA515-5 negotiate an agreement with the Friends of Lake Elmo Library (the "Friends") for the Friends to provide library programming and activities for the City in an amount of $8,000.00. Passed and duly adopted this 29th day Of June, 2016, ty by-t C—uncil o t ity of Lake Elmo, Minnesota. M?ikee Pe�arson�ayor� ATTEST: J *IiJohnQsoty—C�Ierk 482093v2 SJS LA515-5 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU"), dated as of this jj� day of June, 2016 (the "Effective Date") is entered into by and between the City of Lake Elmo (the "City"), a Minnesota municipal corporation, and Washington County, a Minnesota body corporate and politic (the "County"). RECITALS WHEREAS, on January 1, 2012, the Lake Elmo City Council established public library service for the City's residents, pursuant to Minnesota Statutes Section 134.07; and WHEREAS, upon this establishment, the Library Board was appointed by the City Council which established the Lake Elmo Public Library; and WHEREAS, the City levies an annual tax on its taxable property for public library service for the library fund that funds the Lake Elmo Public Library; and WHEREAS, it has been determined by the Library Board that public library service in the City will be expanded if the Lake Elmo Public Library becomes a branch of the Washington County Library System; and WHEREAS, in order for the Lake Elmo Public Library to become a branch of the Washington County Library System, the City would need to turn over the proceeds of its levy for public library service to Washington County (the "County"); and WHEREAS, in order for the City to turn over the proceeds of its levy to the County, the City has requested and the County has agreed to enter into this MOU regarding the library services to be provided by the County in the City and the transition of the Lake Elmo Public Library to a branch of the Washington County Library system; and NOW, THEREFORE, the City and the County agree as follows: A; Services. 1. The County will operate a full service Washington County Library branch in Lake Eh -no in perpetuity. 2. The Lake Elmo Public Library will remain open and continue service during its transition to a Washington County Library branch. 3. The City will provide staff and volunteers to work with the County to ensure uninterrupted service during the transition of the Lake Elmo Public Library to a Washington County Library branch. 4. The County will make every attempt to maintain the current open hours and schedule of the Lake Elmo Public Library branch (which is currently open 48 hours per week), but a minimum of 40 open hours per week must be maintained. 5The County will purchase and provide a self -check machine for the Lake Elmo Public Library branch. 6The County must continue to add new books and other materials to the Lake Ehno Public Library branch's collection that reflects the needs and requests of its patrons, The County must also maintain and add to the Lake Elmo Public Library branch's special collections. T The County must provide library programs at the Lake Elmo Public Library branch that are consistent with programs provided by the County to other library branches. R • and Utilitie- C. Financing. 1. The City will no longer collect the library levy from City property ownj effective January 1, 2017. The County will then • responsible for setting collecting the library levy for City • owners. I The City will remain the owner of the Lake Elmo Public Library property and fixtures. 2, The City will retain ownership of any City -owned library materials and assei owned by the City prior to the execution of this MOU, The County will encourage and provide opportunities for the volunteers of the Lake Elmo Public Library, current and future, to be active in the Lake Elmo • Library • • the Washington County Library System. M The County will hire and retain all current Lake Elmo Public Library staff, al will staff the Lake Elmo Public Library with a full-time director. I 11"I'' low, 1 11 ��IIIFIIQAIPA- 0 -4111410-11 7. Upon termination of this MOU, the lease between the County and the City for the Lake Elmo Public Library property shall also terminate. All City -owned library materials and assets owned by the City prior to the execution of this MOU shall be returned by the County to the City. 8. The City and the County shall negotiate in good faith to reach an understanding on the terms and conditions of a lease for the Lake Ehno, Public Library property, an agreement regarding the transfer of Lake Elmo Public Library employees to the County, and other agreements regarding the transfer of Lake Elmo Public Library to the Washington County Library System. 9This MOU shall be effective on January 1, 2017 and be in effect until December 31, 2017. After December 31, 2017, this MOU will continue to be 'in effect unless terminated bv one of the parties in accordance with paragraph 5 or 6 of this MOU. I CITY OF LAKE ELMO -5 By,- , Mike Pearson Its: Mayor B L4ulie JOL�n7, Its: City Clerk By: Its: By, 10 m