HomeMy WebLinkAboutFINAL ORDINANCE NO. 97-011City of Lake Elmo
Washington County, Minnesota
Ordinance 97-11
AN ORDINANCE ADOPTING SECTION 235 "VILLAGE COMMISSION"
Section 1. Amendment: Section 235 "Village Commission" is hereby added to the Lake Elmo
Municipal code; to wit:
Section 235 Village Commission
235.01 Establishment of Commission
A Village Commission of the City is Hereby established.
235.02 Intent. Purpose and Mission
The intent, purpose, and mission of the Village Commission is to preserve, protect, and
enhance the rural and historic character of the Old Village and surrounding land. This
will be achieved by guiding design standards and direction for historic preservation and
quality development in harmony with the overall character of the City.
235.03 Composition
The Village Commission shall consist of twelve members. The Council shall appoint
members for three terms so that only one-third [1/31 of the appointments will expire on
December 31 of each year. No member may serve more than two consecutive three-
year terms unless the average years of service for all commission members are less
than four years. The Council may reappoint a member who has served after a one-year
absence.
235.04 Qualifications
Each commission member must be a person with demonstrated interest and
commitment to the intent, purpose, and mission and reside or own a business within the
City.
235.05 Removal
Any member may be removed by four -fifths vote of the Council, for cause. Cause shall
include, but not be limited to, having more than three [31 consecutive unexcused
absences or being absent from more than one-third [1131 of the meeting in any one
calendar year. The Council may consider exceptional circumstances when applying the
rule.
235.06 Officers
The commission shall elect a chairperson, a vice chairperson, secretary from among its
appointed members at the annual meeting each year, for a tern of one year. The
chairperson shall preside at all meetings of the commission, if present, and shall perform
all other duties and functions assigned by the commission or the Council. The vice-
president shall perform these duties in the absence of the chairperson. If a vacancy
occurs in the chairperson's office, the vice -chairperson shall assume the chairperson's
duties for the remainder of the year. A new vice chairperson shall be elected by the
commission at a special election to be held at the next regularly scheduled commission
meeting, after at least two weeks written notice to each commission member. The
secretary shall take minutes of all meetings.
235.07 Annual Meeting
The commission shall hold an annual meeting the first meeting in each year. The
meeting shall be devoted to the election of officers and such other business as shall be
scheduled.
235.08 Annual Work Plan
The commission shall meet with the Council at least annually at a time agreeable with
the Commission and Council. The purpose of this joint meeting is to review activities
during the preceding year and present its annual work plan.
235.09 Regular Meetings
Regular meetings shall be held in the city hall at 7:00 p.m. on the fourth Wednesday of
each month. No action shall be taken in the absence of a quorum except to adjourn the
meeting to a subsequent date. A regular meeting may be canceled or rescheduled by
the commission.
235.10 Special Meetings
Special meetings of the commission shall be held in the city hall at a time and place
designated or at a public place at a time designated and shall be called by the
chairperson. Upon the written request of at least four members, the chairperson shall be
required to call a special meetings to be held within fourteen [14] days of the request.
Written notice of the special meeting shall be given to all members not less than 72
hours in advance of the meeting.
235.11 Quorum
A quorum shall consist of five [5] members.
235.12 Voting
Each member attending any meeting shall be entitled to cast one vote. If any member
has a personal interest of any kind in the matter then before the Commission, the
member shall disclose this interest and may be disqualified from voting upon the matter
235.13 Proceedings
At any regular meeting of the commission the following shall be the regular order of
business:
A. Roll Call
B. Minutes of the preceding meeting
C. Old and new business as scheduled on the agenda
D. Communications
E. Adjournment
235.14 Rules of Procedures
All meetings of the commission shall be conducted in accordance with the Revised
Robert's Rules of Order.
235.15 Agenda
An agenda shall be prepared for all meetings outlining the topics to be discussed at the
meeting. The city administrator shall advise the chairperson of any matters the
commission must consider by Council directive, ordinance, or statute and shall have
prepared and mailed a written agenda of all meetings to all commission members, the
Council and the public no less than four days before each meeting.
235.16 Records
Each formal action of the commission shall be embodied in full upon the minute book as a
formal motion or resolution after an affirmative vote as provided in this section. The
records of meetings and actions and recommendations shall be transmitted to the City
Administrator for keeping and distribution.
235.17 Training
Commission members shall be encouraged to avail themselves of training courses offered
by the City, the state, and other government and public training agencies, and the Council
shall budget for the reimbursement of expenses incurred in training each year.
235.18 Duties of the Commission;
The duties of the commission shall include, but not limited to, preparing a Village plan,
guiding design standards and guiding direction for preservation and quality development in
harmony with the overall rural character of the City.
It shall fulfill these duties: by recommending a Village Plan with design standards to the
Planning Commission and Council for adoption; advising the Council on the
Implementation of a Village Plan in order to guide quality development land use zoning
historic preservation.
ADOPTED BY THE LAKE ELMO CITY COUNCIL thi `" day of Au t, 1997.
Wyn John, yor
ATTEST:
Ma r Ku er, City inist ator