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Home My WebLink About12-20-16 CCMP11 (TIN OF LAKE ELMO fo 1)ivpide Pub/ic Services 1,, i 1-7.1-cc.,,1/)., Re,poll.ok n llo. Pivsenith, ciry's ore,/ smo, NOTICE OF MEETING City Council Meeting Tuesday, December 20, 2016 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda A. Call to Order/Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes 1. November 15, 2016 D. Public Comments/Inquiries E. Presentations Comprehensive Annual Financial Report (CAFR) Award Presentation F. Consent Agenda 2. Approve Payment of Disbursements 3. Accept November 2016 Financial Statements 4. Accept November 2016 Assessor's Report 5. Accept November 2016 Building Department Report 6. Accept November 2016 Fire Department Report 7. Accept November 2016 Public Works Department Report 8. Authorize Certification to the WA Cty Auditor — Delinquent Water Bills —Resolution 2016-109 9. Termination of Existing Contract and Approve New Contract with Washington County Sheriffs Office to. Adopt Employee Recognition Policy it. Approve 2017 Meeting Schedule 12. Private Development Projects — Approve Security Reduction 13. CSAH 15 & 10`h Street Intersection — Approve Cooperative Agreement Payment No. 5 (FINAL) 14. Inwood Booster Station — Approve Change Order No. 3 15. Inwood Booster Station — Approve Pay Request No. 7 16. Inwood Water Tower (No. 4) — Approve Pay Request No. 7 17. Approve Boulder Ponds 2'd Addition Final Plat and PUD Extension —Resolution 2016-1/0 473-y Gr/ Ern,: p 1 19. Accept Village Area AUAR Update 20. Approve Open Gov G. Regular Agenda 21. Approve Diedrich Property Zoning Map Amendment 22. Revise Comprehensive Plan to Meet Population Targets and Growth Plan 23. 2017-2021 Capital Improvement Plan 24. Old Village Phase 3 Street and Utility Improvements - Public Improvement Hearing; Order Preparation of Plans and Specs —Resolution 2016-111 25. Moratorium — Ordinance 08-160 26. Water Rates 27. 2016 Year End Recommendations Related to Excess General Fund Balance 28. Low Impact Development Standards 29. Noise Ordinance 30. Employee Handbook H. Council Reports 1. Staff Reports and Announcements J. Adjourn Gvvcmmu/FixmucO1ficmsAssociation zxom�LaSalle Street ' Suite z700 Ch.wgu |L 00601 November \0,2Ul0 Cathy Bendel Finance Director City ofLake Eli -no 38U8Laverne Avenue North Lake Elmo MN55042 Dear Ms. Bendel: \feare pleased tonodf,you that your coin mrhcnsivcannual fioemoiu|report (C&FD)for the fiscal year ended December ]\, 2015, qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate o[Achievement iathe highest form nfrecognition in governmental occnuntingand financial reporting, and its attainment represents u significant accomplishment hvugovernment and its management Each entity submitting u report to the Certificate of Achievement review process is provided with o "Summary of Grading" fbnn and uoonOdon(ix| list ofcomments and suggestions for possible improvements in its Dounoiu| reporting techniques. Your list has been enclosed, You are strongly encouraged to implement the recommended improvements into 1he next report and uubrnit it to the program. If it is ouo|mar vvhur must be done to implement u oonxncnt or if there appears to be u discrepancy hcnvccu the comment and the information in the CAPK, please contact the 7echnioo| Services Centel- (312) `7'9700 and ask to speak with aCertificate ofAchievement Program in-house reviewer. Certificate nfAchievement program policy requires that written responses to the comments and suggestions for improvement accompany the next fixua| year's submission. Your written respooscn should provide detail about how YOU choose to oJdnnxx oacbitom that incontained within this report. These responses will be provided to those 3pnoiu| Review Committee momhum participating in the review, When u Certificate of Achievement is awarded to n government, an Award of Financial Reportin�Achievement (AFR.A) isu|cnpmsuntedtotheindividuu|(n)ordopudmcotdcsignotedhvthcUpvcn`meotasp�muri|ynmponeih|efbri1uhuviugcun/uJ the Certificate. Enclosed iaunAFDAfor: Finance Department, City of Lake Elmo Continuing participants will find acertificate and brass medallion coc|nscJ with these results. First-time recipients will Find certificate enclosed with these results followed by a pla(ILle in about 10 weeks. We hope that you will arrange for oformal presentation n[(lie CcriiGcutoand Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement, & sample news release has been enclosed, W:ougC1cxtthat You provide copies ofittolocal ncx/opapo,s, radio stations and television stations. /n addition, details ofrecent recipients ofthe Certificate ofAdhievemrnL and other information about Certificate Program results are available in the "Awards Program" area Of Our website, www.-fbu.nr&. A current holder of a Certificate of Achievement may include a reproduction of the award in its immediately subsequent CAFR. A camera ready copy of your Certificate is enclosed for that purpose. lf you reproduce your Certificate in your next report, please refer to the enclosed instructions. A Certificate of Achievement is valid for a period of one year. To continue to participate in the Certificate of Achievement Program it will be necessary for you to submit your next CAFR to our reviev process, In order to expedite your submission we have enclosed a Certificate of Achievement Program application form to facilitate a timely submission of your next report. This form should be completed and sent (postmarked) with three copies of your report, three copies of your application, three copies of your written responses to the programs comments and suggestions for improvement from the prior year, and any other pertinent material with the appropriate fee by June 30, 2017, Your continued interest in and support of the Certificate of Achievement Program is most appreciated. 11' we may be of any further assistance, please contact Delores Smith (dsmith@gfoa.org or (312) 578-5454). Sincerely, Government Finance Officers Association Stephen J. Gauthier, Director Technical Services Center SJG/ds Government Finance Officers Association 203 N, Lu8uUc Scoz,' SuitcZ7OO Chicago, |L 80601 ll/l6/2O\6 NEWS RELEASE For Information contact: Stephen Gauthier (]}2)977'9700 (Chi Codifiooic of Achievement for GxcoUe000 in Financial Reporting has been unvurdud to City of Lake ]C|mun by the Government Finance Officers Association of the Duhrd States and Canada (GFOA) for its con-ipreliensive annual financial report (CAFR), TbeCmlifioul of Achievement is the highest fbnn of recognition in the area of governmental accounting and financial repmdin�� uud itu u�uinmeotrepresents usignificant accomplishment 6vugovonnn�en1 and its management. An Award of Financial Reporting Achievement has been awarded to the iodividua|(o), department m,x�cno� d�ui�ux1cd by the government as primarilynaoponuiWc for preparing the award -winning CAFR. This has been presented to: Finance Department, City of Lake EInjo The CAFR has been judged by an impartial panel tomeet the high standards of thopngmm including demonstrating u cooskoobve"spirit offull disclosure" tuclearly oommunicate its fiuonoiu| story and motivate potential uwcm and user groups to ncmJ the CAFB' The GF0& is o nonprofit professional association serving approximately 17,500 government Certificate of Achievement For Excellence in Financial Reporting Summary of Grading Name of Unit: City of Lake Elmo Fiscal Year of Report FY20 15 Report # 3,719.00 The Certificate of Achievement Program Special Review Committee (SRC) has completed its review of your comprehensive annual financial report (CAFR). Listed below are the grading categories used and a summary of the SRC's evaluation of your CAFR,. The detailed comments and suggestions for reporting improvements on the attached listing are grouped under similar grading categories. Any category which received a grade of "Needs Significant Improvement" indicates an area of particular concern to the SRC and the related comments and suggestions for improvement in this category should be given special attention. An indication is provided on the list by the specific comments(s) or category(ies) that were the cause of receiving this grade. For each item, the notation also states whether it is l) the basis or part of the basis for the CAFR not receiving the Certificate of Achievement, 2) a serious deficiency which will almost certainly preclude the awarding of the Certificate of Achievement if it is not corrected in your next CAFR, or 3) a deficiency, that if not corrected in future CAFRs, could result in the Certificate of Achievement not being awarded. Grading Category Grade Cover, table of contents, and formatting Proficient introductory section Proficient Report of the independent auditor Proficient Management's discussion and analysis (MD&A) Proficient Basic financial statements (preliminary considerations) Proficient Government -wide financial statements Proficient Fund financial statements (general considerations) Proficient Governmental fund financial statements Proficient Proprietary fund financial statements Proficient Fiduciary fund financial statements Proficient Summary of significant accounting policies (SSAP) Proficient Note disclosure (other than the SSAP and pension -related disclosures) Proficient Pension -related note disclosures Proficient Required supplementary information (RSI) Proficient Combining and individual fund information and other supplementary information Proficient Statistical section Proficient Other considerations Proficient Government Finance Officers Association Certificate of Achieve ent for Excellence in Financial eporting Presented to City of Lake Et o innesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2015 Executive Director/CEO The Government Finance Officers Association of the United States and Canada A CA presents this to Finance 1 epartment City of Lake Elmo, Minnesota C ,V The award of Financial Reporting Achievement is presented by the Government Finance Officers Association to the individual(s) designated as instrrunental hi their government runt achieving a Certificate of Achievement for Excellence in Financial Reporting, A Certificate of Achievement is presented to those government units whose annual financicrl reports are judged fo adhere to program standards and represents the highest award in government wancial reporting, Executive Director Date November 16, 2016 CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 2016 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilrnembers Justin Bloyer, Julie Flitlet and Anne Smith,. Absent: Councilmember Jill Lundgren, Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Finance Director Bendel, Fire Chief Malmquist, Public Works Director Weldon, Planning Director Wensman, and City Clerk Johnson. APPROVAL OF AGENDA Item 23, "Accept Resignation of Administrative Assistant," Item 15, "Washington County 2017- 2021 Draft Capital Improvement Plan — Request for Comments Approval" and Item 22, "Approve Ordering Public Works Plow Truck" were moved to the end of the Regular Agenda. Minutes of the October 18, 2016 Regular Meeting were tabled to the next meeting. Agenda approved as amended by unanimous consensus. PUBLIC COMMENTS/INOUIRIES Virginia Pleban, 8245 59th Street North, commented on the future of Lake Elmo. PRESENTATIONS Mayor Pearson read a Proclamation in support of World Pancreatic Cancer Day. CONSENT AGENDA 2. Approve Payment of Disbursements 3. Accept October 2016 Financial Statements 4. Accept October 2016 Assessor's Report 5. Accept October 2016 Building Department Report 6. Accept October Fire Chief Report 7. Accept October Public Works Director Report 8. Approve Renewal of City Assessor Contract 9. Approve 2017 Liquor License Renewals 10. Approve Massage Therapy License Renewal 11. Approve Eagle Point Boulevard Street Improvements Pay Request No. 6 12. Approve Inwood Booster Station Pay Request No. 6 13. Approve Inwood Water Tower (No. 4) Pay Request No. 6 14. Approve Washington Co. Cooperative Agreement Pmt No. 4 — CSAH 15/CSAH 10 Intersection Improvements 16. Approve Zoning Text Amendment Related to Nonconforming Uses, Buildings and Structures — Ordinance 08-157; Resolution 2016-97 17. Approve Zoning Text Amendment Related to Expirations of Variances — Ordinance 08-158; Resohttion 2016-98 18. Approve Resolution Approving Master Subscriber Agreement for MN Court Data Services — Resolution 2016-99 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 2016 19. Authorize Issuance of 2040 Comp Plan Update RFP 20. Approve Humane Society Contract Renewal 21. Approve Repairs to Public Works Barn Roof Councilmember Bloyer, seconded by Councilmember Fliflet, moved TO APPROVE THE CONSENT AGENDA ITEMS 2-14 AND 16-21. MOTION PASSED 4-0. ITEM 24: Canvass Election Results Councilinember Bloyer, seconded by Councihnember Fllflet, moved TO CONVENE AS THE CANVASSING BOARD. Motion passed 4 — O. City Clerk Johnson presented the municipal results of the 2016 General Election, reporting the number of votes cast for each candidate in each office. Mayor Pearson, seconded by Councilmember Bloyer, moved TO ACCEPT THE ELECTION RESULTS ON BEHALF OF THE LAKE ELMO CANVASSING BOARD. Motion passed 4 — O. Councilinember Fliflet, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2016- 101 CANVASSING THE RESULTS OF THE 2016 GENERAL ELECTION. Motion passed 4 — O. ITEM 25: Rieder Townhome Preliminary Plat Extension Planning Director Wensman reported that the applicant is seeking a new extension to the preliminary plat approval Councilmernber Fliflet stated she does not agree with opening phase 2 and would not support the request. Councilmember Bloyer, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2016-102 APPROVING THE PRLIiVIINARY PLAT EXTENSION FOR ONE YEAR, WITH OUTLINED CONDITIONS. Motion passed 3 — 1. (Fliflet — nay) ITEM 26: Tahoe Response Policy Chief Malmquist reviewed Fire Department policy and procedures related to the Tahoe duty vehicles responding to calls. Discussion was held concerning call response and availability of fire fighters. Councilmember Fliflet, seconded by C01171CilIllember Smith, moved TO DIRECT THE PUBLIC SAFETY COMMITTEE TO PLACE AN ITEM ON ITS NEXT AGENDA TO DISCUSS HOW TO INCREST RESPONSE OF THE DUTY VEHICLE. Motion failed 2 — 2. (Pearson, Bloyer — nay) Page 2 or 5 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 2016 ITEM 27: Snow Plow Policy Public Works Director Weldon reviewed the proposed policy for snow plowing and ice control. Councilmember Fliflet expressed concerns regarding the winter parking rules proposed in the policy. Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE THE SNOJV PLOWING AND ICE CONTROL POLICY. Motion failed 2 — 2. (Fliflet, Smith — nay) ITEM 28: Sign Variance — 4201 Manning Avenue Planning Director Wensman reviewed the request for a sign variance for the Holiday store at the intersection of Highway 5 and Manning Avenue. Wensman reported that there was no comment at the public hearing and the Planning Commission recommended approval unanimously. Councilmember Bloyer stated an objection to the variance process and stated there are too many rules in the rural areas. (Councilmember Lundgren arrived at approximately 8:08 p.in.) Mayor Pearson, seconded by Councilmember Smith, moved TO APPROVE RESOLUTION 2016-100 APPROVING A VARIANCE TO THE MAXIMUM SURFACE AREA REOUIREMENTS OF WALL AND CANOPY SIGNS FOR THE Pl?OPERTY LOCATED AT 4201 MANNING AVENUE NORTH, SUBJECT TO THE CONDITIONS OF APPROVAL. Motion passed 4 — 1. (Bloyer — nay) ITEM 29: Old Village Phase 3 Street & Utility Improvements— Approve Feasibility Report and Order Public Hearing City Engineer Griffin reviewed the areas to be included in the project, noting areas included in response to petitions from the property owners. Griffin reviewed recommendations, assessment methodology, estimated costs for the proposed improvements, proposed assessment roll and project schedule. Councihnember Smith, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2016-96, RECEIVING THE FEASIBILITY REPORT AND CALLING HEARING FOR THE OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS. Motion passed 5 — O. ITEM 23: Accept Resignation of Administrative Assistant Councilmember Smith, seconded by Councilmember Lundgren, moved TO REMOVE ITEM 23 FROM THE AGENDA AND IMMEDIATELY POST THE POSITION OPENING. Motion passed 3 — 2. (Pearson, Bloyer — nay) Page 3 of 5 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 2016 ITEM 15: Washington County Cooperative Agreement Payment No. 4 — CSAH 15/CSAH 10 Intersection Improvements Discussion held regarding trail connections to schools. Councilmernbers directed the Administrator to add a specific reference to the Lake Elmo Regional Trail. Councilmember Fliflet, seconded by Councilmember Smith, moved TO ADD #3 TO COMMENTS THAT THE CITY OF LAKE ELMO WOULD VIEW TRAILS TO OUR SCHOOLS AS A HIGH PRIORITY ALONG COUNTY ROUTES. Motion passed 5 — O. ITEM 22: Approve Ordering Public Works Plow Truck Public Works Director Weldon repotted that the purchase has been reviewed by the Finance Committee. Weldon also noted that the build time is approximately 10 months and ordering the truck soon would ensure delivery before winter next year. Councilmen:be:- Fliflet, seconded by Councilmen:kr Lundgren, moved TO APPROVE THE PURCHASE OF A 2017 MACK SINGLE AXLE CHASSIS AND TOWMASTER SNOW EQUIPMENT AS INDICATED IN 2017 CIP FOR AN AMOUNT NOT TO EXCEED S230,000. Motion passed 5 — O. COUNCIL REPORTS Mayor Pearson: Assisted a resident with construction issues related to the downtown project. Councilmember Fliflet: No report. Councilmember Smith: No report. Councilmember Lundgren: Congratulated Councilmember Bloyer, Councilinember-Elect Nelson and Mayor Pearson on their election. Councilmember Bloyer: No report. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Repotted on the upcoming Council workshop. City Clerk Johnson: Reported on voter tuntout and stated that the election ran very smoothly at both precincts. Finance Director Bendel: Reported on special assessment notices, year end work and auditors. City Attorney Sonsalla: Working on outstanding issues on the Wildflower 2nd Addition plat. Planning Director Wensman: No report. City Engineer Griffin: No report. Page 4 of 5 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 2016 CLOSED SESSION Mayor Pearson, seconded by Councihnember Bloyer, moved TO ENTER CLOSED SESSION PURSUANT TO MINNESOTA STATUTES SECTION 13.05, SUBD 3(a). Motion passes 5 — O. Open session reconvened; Mayor Pearson stated that the Council conducted a review or the City Administrator's performance during the closed session. Meeting adjourned at 11:08 pm. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 5 of 5 111F cm. or LUKE ELN AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL CO UNICATION DATE: CONSENT ITEM MOTION December 20, 2016 #2 Approve Disbursements in the amount of S724,834.99 Patty Baker, Accountant Cathy Bendel, Finance Director Cathy Bendel, Finance Director STED ORI.WIZ OF BUSINESS: Introduction of Item City Admi nisi:rotor Report/Presentation........... ..... ....... ...City Administrator Questions from Council to Staff Mayor Facilitates Call for Motion ................. ....... ....... ............................. Mayor & City Council Discussion ...... .......... .......... ..... ................. Mayor & City Council Action on ..... .... „Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $724,834.99 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $724,834.99. No specific motion is needed as this is recommended to be part of the C011Sellt Agencla. LEGISLATIVE HISTORY: NA -- page City Council Meeting [Consent Agenda Den December 20, 2016 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 17,419.11 PayrollTaxes to IRS & MN Dept of Revenue 12/08/16 ACH $ 7,532.03 Payroll Retirement to PERA 12/08/16 ACH $ 2,200.00 Payroll Retirement to ICMA 12/08/16 DD7665-DD7694 $ 40,314.45 Payroll (Direct Deposits) 12/08/16 45289-45292 $ 9,410.25 Payroll 12/08/16 45293-45367 $ 647,839.15 Accounts Payable 12/20/16 2781-2781 $ 120.00 Library Card Reimbursement 12/20/16 TOTAL $ 724,834.99 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of S724,834.99. ATTACHMENTS: 1. Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User. PattyB Printed: 12/15/2016 - 9:10 Aivl Batch: 006-12-2016 Invoice # Inv Date ALLIEDGE Allied Generators 13048 11/30/2016 101-420-2220-44010 Repairs/Maint Bldg 13048 Total; ALL1EDGE Total: BIFFS Biffs Inc. W621378-621387 12/07/2016 101-450-5200-44120 Rentals - Buildings W621378-621387 Total: RIFFS Total: CARQUEST Car Quest Auto Parts 2055-396434 12/07/2016 101-430-3120-42210 Equipment Parts 2055-396434 Total: CARQUEST Total: CB & 1 CB & 1 Constructors, Inc. Pay Reg 7 11'13/2016 601-494-9400-43030 Engineering Services Pav Req 7 Total: CB & 1 Total: Amount Quantity Putt Date Description Reference 263.82 0.00 12/20/0216 Station 2 - repair bathroom iigltt 263.82 263.82 288.54 0.00 12120/0216 Portable Restrooms - Parks 288.54 288.54 55.18 0.00 12/2010216 parts 55.18 55.18 196,001.00 0,00 12/2010216 Inwood Water Tower I 96,06 1.00 196,061.00 CDW CDW Goveniment G13V9290 11/2E2016 362.00 0.00 12/20/0216 Computer Equipment 101-430-310(1-43180 Information Technology/Web GBV9290 11/220016 181,00 0.00 12/20/0216 Computer Equipment 101-450-5200-44300 Miscellaneous GBV9290 Total: 543.00 AP - To Be Paid Proof Lis( (12/15/16 - 9:1(1 AM) Task Type PO #4 Close POLine tf No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Ins' Date Amount Quantity Port Dale Description Reference Task Type PO 6 Close POLine # CD W Total: 543.00 CENTPOW Century Power Equipment 1(14213 11/10/2016 50.00 0.00 12/20/0216 Maintenance 101-450-5200-44040 Repairs/Maim Eqpt 104213 Total: 50,00 1(14214 11/16/2016 50,00 0.00 12120/0216 Maintenance 10 I-450-5200-440411 Repairs/Maint Eqpt 104214 Total: 50.00 104215 11/16/2016 50.00 0.00 12/20/0210 Maintenance 101-450-5200-44040 RepairsliMaint Eqpt 104215 Total: 50.00 704743 11/29/2016 127,42 0,00 12/20/0216 Parts 101-450-5200-42210 Equipment Parts 7(14743 Total: 127.42 705221 12/05/2016 39.09 0.00 12/20/0216 Parts 101-450-5200-422.1 0 Equipment Parts 705221 Total: 39.09 705328 12116/2016 1,229.24 0.00 I 2/20/02 I 6 Tools 101-450-5200-42400 Small Tools & Minor Equipment 705328 Total: 1.229.24 CENTPOW Total: 1,545.75 C1NTAS Cintas Co ration 11.754 754662396 11/22/2016 122,90 0.00 12/20/0216 Cleaning & supplies maintenance 101-410-1940-44010 R.epairs/Maint Contractual Blh 754662396 Total: f 22.90 754665513 I 1/30/2010 189.90 0,00 12/20/0216 Uniforms 101-430-3100-44170 Uniforms 754665513 Total: 189.90 754667710 12/06/2010 104.90 0.00 12/20/0216 Cleaning supplies & maintenance 11) I-410-1940-44010 Repairs/Maim Contractual Bldg 754667716 Total: 104,90 754668153 12/07/2016 125.69 0.00 12120/0216 Uniforms 101-430-3100-44170 Uniforms 754668153 Total: 125,69 CINTAS Total: 543.39 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 00110 COMCAST Comeast 11/27/2016 7.93 0.00 12/2010216 Monthly service No 0000 101-49(1-2220-44300 Miscellaneous Total: 7.93 AP -To Be Paid Proo I List (12/15/10 - 9:10 AM) Page 2 Invoice # Inv Date COMCAST Total: CTYBLOOM City of Bloomington Nov- 16 11/30/2016 601-494-9400-42270 Utility System Maintenance Nov- 16 Total: CTYBLOOM Total: CIYOAKDA City of Oakdale Nov 2016 11130/2016 601-000-0000-20803 WAC due Oakdale Nov 2016 Total: CTYOAKDA Total: CflOAKDP City of Oakdale 100000460-01 11/30/2016 601-494-9400-43820 Water Utility 100000460-01 Total: 201611305491 1113012016 101-420-2220-44040 RepairsiMaint Eqpt 201611305491 Total: CTYOAKDP Total: CUSTOMON Custom One Homes 2014-583 12/12/2016 S03-000-0000-22900 Deposits Payable 2014-583 Total: 2016-510 12/09/2016 803-000-0000-22900 Deposits Payable 2016-510 Total: CUSTOMON Total: DPCINOLIS [)PC Industries, Inc. Dc82000132-16 1113012(116 601-494-9400-42160 Chemicals Dc82000132-16 Total: DPCINDUS Total: AP - To Be Paid Proof List ()2/15/16 - 9:10 AM) Amount Quantity Pm Date Description Reference Task 7.03 4200J0,00 12/20/0216 Lab Bacteria Testing - November 42.00 42.00 4,500.00 0.00 12.120/0216 New Connections - Nov 2016 4,500.00 4,500,00 6,272.74 0,00 12/20/0216 Wale meter - South pit 11/02- 12/01/2016 6,272.74 1,279.05 0.00 12/20/0216 CV2 brakes, ball joints, sensors 1,279.05 7,551.79 5,000.00 0,00 12/20/0216 Escrow Release 8114 Hill Trail 5,000.00 5,000.00 5,000.00 10,000.00 20.00 20.00 20.00 0.C/0 12120/0216 Escrow Release 1 1091 Lady Slipper Ct 0.00 12/20/0216 Chlorine Type PO # Close POLine No No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Pooc Invoice # 1ir Date DUDECK Mark Duddeck 12/05/2016 I 01-430-3100-44170 Uniforms Total: DUDECK Total: Amount Quantity l'uni Date Description Reference Task Type 4 Close POLine + -^ 173.99 0,00 12/20/0216 Work Boots 173.99 173.99 E.G.RUD E.G. Rud & Sons, Inc. 34095 12419/20 I 6 3,629,00 0.00 12/20/0216 Lions Park Study 404-480-3000-43050 Other Park Ded Prof Services 34095 Total: 3,629.00 E.G.RUD Total; 3,629.00 ELA.1v1M ERS Eckherg Lammers, P.C. 11 2016 11130/2016 101 -420-2 150-43045 Attorney Criminal 11 2016 Total: ELANIN1 ERS Total: EMERGAPP Emergency Apparatus N1 aint. Inc 39646 I U2212016 101-420-2220-44040 Repairs/Main) Eqpt 89646 Total; EMERGAPP Total: EMERGAUT Emergency Automotive Tech, Inc 25303 12/09/2016 101-420-2220-44040 Repairs/Maint Eqpt 25303 Total: EMERGAUT Total: FOCUS Focus Engineering, Inc. 3218-3220 11126,20 16 101-410-1930-43030 Engineering Services 3218-3220 1 I /26/2016 101-410-1910-430.30 Engineering Services 3218-3220 1112612016 101-430-3100-43030 Engineering Services 3218-3220 'Iota': 3221 11/26/2016 601-494-9400-43030 Engineering Services 3,696.83 0.00 12/20/0216 Prosecution 3,696.88 3,696.88 3,780.49 0.00 12/20/0216 E I repairs 3,730.49 3,780.49 432.76 0.00 12/20/0216 U2 - repair siren 432.76 432.76 880.00 0.00 12/20/0216 General 480.00 0.00 12/20/0216 Planning 36.00 0,00 12/20/0216 ROW 1,396.00 210.00 0.00 12/20/0216 Water 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 000(1 No 0000 No 0000 Al' - To Be Paid Proof List t 2/15/16 - 9:10 AM) Lae 4 Invoice 14 In Date A inotnit Quantity Pint Date Description Reference 3221 I 1/26,2016 60.00 0.00 12/20/0216 Sewer 602-495-9450-43030 Engineering Services 3221 11/26/2016 240.00 0,00 12/20/0216 Surface water 603-496-9500-43030 Engineering Services 3221 Total: 510.00 3222 11/26/20 I 6 510.00 0,00 12/20/0216 Transportation & Traffic 409-480-8000-43030 Engineering Services 3222 11/26/2016 60.00 0.00 12/2010216 Muni Aid 409-480-8000-43030 Engineering Services 3222 Total: 570.00 3223 11/26/2016 270.00 0,00 12/20/0216 CSAH 15 602-495-9450-43030 Engineering Services 3223 Total: 270.00 3224 11/26/2016 203,40 0,00 12/2070216 LE Ave Trunk Waterniain 60 I -494-9400-43030 Engineering Services 3224 Total: 203.40 3225 11126I201.6 4,350,00 0.00 12/20/0216 LE Ave Corridor 409-480-8000-43030 Engineering Services 3225 Total: 4,350.00 3226 1 I/26/2016 810.00 0.00 12/2010216 Inwood Booster Station 601-494-9400-43030 Engineering Services 3226 Total: 810.00 3227 I 1726/2016 2,192.00 0,00 12/20/02 I 6 Inwood Trunk Watennain 601-494-9400-43030 Engineering Services 3227 Total: 2,192,00 3228 11/26/2016 100.00 0,00 12720/0216 3901 Street 602-495-9450-43030 Engineering. Services 3228 Total: 100.00 3229 I 1/26/20 I 6 165.00 0,00 12/2(1/(1216 Eagle Point BLvd 409-480-8000-43030 Engineering Services 3229 Total: 165.00 3230 11/26/2016 711.88 0,00 12/20/0216 CSAII 13 409-480-8000-4303(1 Engineering Services 3230 Total: 711.88 3731 11/2612016 204.32 0.00 12720/0216 2016 Street Improvements 409-480-8000-43030 Engineering, Services 3231 Total: 904,37 3232 1 I/20/20 I 6 380.00 0.00 I 2/20/0216 Inwood Water Tower 601-494-9400-43030 Engineering Services 3232 Total: 380.00 3233 11/26/2016 5,548.70 0.00 12/20/0216 Old Village 111 409-480-8000-43030 Engineering Services 3233 Total: 5,548..70 3234 11/26/2016 1,085.00 0,00 12/20/0216 1-94 Lift Station 602-495-9450-43030 Engineering, Services ,AP - To Be Paid Proof List (12/15/16 - 9:1(1 AM) Task Type PO # Close POLine 14 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 rages Invoice # Inv Date Autount Quantity Pint Date Description Reference Task Type PO # Close POLine 4 -ernr*-nn , 3234 Total: 1,085.00 3235 11/26/2016 7,220.00 0.00 12/2070216 2017 Sweet Improvements No 0000 409-480-8000-43030 Engineering Services 3235 Total: 2,720.00 3236 11/26/2016 590.74 0.00 12/20/0216 Boulder Ponds No 0000 803-000-0000-22910 Developer Payments 3236 Total: 590.74 3237 11/26/2016 10,345.28 0.00 12/20/0216 Hammes Estates _ No 0000 803-000-0000-22910 Developer Payments 3237 Total: 10,345.28 3238 1 I /26/2016 120.00 0.00 I 2/20/02 16 Hunter's Crossing No 0000 803-000-0000-22910 Developer Payments 3238 Total: 120,00 .3/39 11/26/2016 637.82 0.00 12/20/0216 Wildflower No 0000 803-000-0000-229 I 0 Developer Payments 3239 Total: 637.82 3240 11/2612016 60.00 0.00 12/2(1/0216 Village Park Preserve - No ONO 803-000-0000-22910 Developer Payments 3240 Total: 60.00 3241 11/26/2016 1,935.00 0.00 12/20,10216 Easton Village - No 0000 803-000-0000-2291(1 Developer Payments 3241 Total: 1,935.06 3242 11/26/2016 36.00 0,00 12/20/0216 Eagle Point Medical No 0000 803-000-0000-22910 Developer Payments 3242 Total: 36.00 3243 11/26/2016 201.94 0.00 12/20/0216 Inwood No 0000 803-000-0000-22910 Developer Payments 3243 Total: 201.94 32/14 11/26/2016 82.70 0,00 12720/0216 Auto Owner No 0000 803-000-0000-22910 Developer Payments 3244 Total: 82.70 3245 11/26/2016 240.00 0.00 12/20/0216 Legends - No 0000 803-000-0000-22910 Developer Payments 3245 Total: 240.00 3246 I 1/26720 I 6 880.00 0.00 12/20/0216 Arbor Glcn No 0000 803-000-0000-22910 Developer Paymenis 3246 Total: 880.00 3247 11/2612016 9,561.40 0.00 12/20/02 I 6 Savona IV No 0000 803-000-0000-22910 Developer Payments 3247 Total: 9,561,40 3248 11/26/2016 30.00 0,00 12/2010216 Easton Village 11 - No 0000 S03-000-0000-22910 Developer Payments 3248 Total: 30.00 3249 11//6/2016 /.„3/7.8/ 0.00 19/20/02 I 6 Boulder Ponds 11 No 0000 $03-000-0000-22910 Developer Payments Al - -io De Paid Proor List (12/15116 - 9:10 AM) Page 6 Invoice Inv Date 3249 Total: 3250 11/26/2016 803-000-0000-22910 Developer Payments 3250 Total: 3251 11126/2016 803-000-0000-22910 Developer Payments 3251 "I otal: 3252 I 1.126/2016 101-410-1930-43030 Engineering Services 3252 Total: 3253 11/26/2016 803-000-0000-22910 Developer Pavilion is 3253 Total. 3254 11/2612016 803-000-0000-22910 Developer Payments 3254 Total: 3255 11126/2016 101-410-1930-43030 Engineering Services 3255 Tolal: FOCUS Total: Amount Quantity Pint Date Description Reference Task Type P # Close YOLine 2,327.82 1,189,42 0.00 12/20/0216 Villaac Preserve 11 No 0000 1,189.42 1.680.00 0.00 12/20/0216 The Royal Golf No 0000 1,680.00 570.00 0.00 12/20/0216 Hidden Meadows No 0000 570.00 66,00 0.00 l2120/016 Wildflower II No 0000 66.00 790,00 0.00 12/20/0216 Hammes Estates II No 0000 790.00 240.00 0.00 12/20/0216 Rockpoiiit Church Parking, Lot No 000( 240.00 52,300.48 GALLSQUA Galls, LLC 006437756 11/17/2016 42.25 0.00 12/20/0216 Replace clipboard 101-420-2220-42400 Small -Fools & Equipment 006437756 Total: 4225 GALLSQUA Total: 42.25 0000 GKSERVIC (J&K. Services 1182207293 11030016 771.24 0.00 12120/0216 Uniforms No 0000 11)1-430-3100-44170 Uniforms 1182207293 Total: 771.24 GKSERV1C 771.24 GRAINGER Grainger 9289398498 11/23/2016 26.60 0.00 12/20/0216 Electrical Cord Adaptor No 0000 101-420-2220-42400 Small Tools & Equipment 9289398498 Total: 26.60 GRAII4GILR Tolal: 26,60 GUSTAF Gustafson Richard I 2/01,2016 101-430-31.00-44170 Uniforms 195.00 0.00 12120/0216 Work boots No 0 000 AP - To Be Paid Proof Lisi (12115 '16 - 9:1(1 AM) Page 7 Invoice Inv Date Amount Quantity Pint Date Description Reference ----^,-^}, ------t^, lotal: GUSTAF Total: HANSHAGE Hans Ilagen Homes 201.5-1170 12/12/2016 803-000-0000-22900 Deposits Payable 2015-1 170 Total: 2015-1178 12/12/2016 803-000-0000-22900 Deposits Payable 2015-1178 Total: 2015-1216 12/12/2016 803-000-0000-22900 Deposits Payable 2015-1216 Total: 2015-1217 12/12/2016 803-000-0000-22900 Deposits Payable 2(115-1217 Total: 2015-1337 12112/2016 803-000-0000-22900 Deposits Payable 2015-1337 Total: 2015-1344 12/12/2016 803-000-0000-22900 Deposits Payable 2015-1344 Total: HANSHAGE Total: HP Hewlett-Packard Company 579083 13 11/25/0016 101-430-3100-43180 Inforniatiou Technoloily/Web 57908313 Total: HP Total: IN NOVAT Innovative Office Solutions 141)9425 11/30/2016 101-410-1320-42000 Office Supplies 1409425 11/30/2016 101-410-1910-42000 Office Supplies 1409425 11/30/2016 101-420-2400-42000 Office Supplies 1409425 Total: 1419448 12/07/2016 101-410-1110-42000 Office Supplies 1419,148 Total: 1423468 12,119/2016 101-410-1110-42000 Office Supplies 195,00 195.00 Tosk l'ype PO it Close POLine L- ---,---- 5,000,00 0,00 12/20/0216 Escrow Release 8813 Lower 8th Place No 0000 5,000.00 5,000,00 0.00 12/20/0216 Escrow Release 8761 Upper 701 Place No 0000 5,000,00 5,000.00 0,00 12/20/02 16 Escrow Release 8801 Lower 8th Place No 0000 5,000,00 5.000.00 0.00 12/20/0216 Escrow Release 8812 Lower 8th Place No 0000 5,000,00 5,000,00 0.00 12/2010216 Escrow Release 8790 Lower Sth Place No 0000 5,000.00 5,000.00 0.00 12/20/0216 Escrow Release 3766 Lower 8th Place No 0000 5,000.00 30;000.00 98.01 0.00 12120/0216 Equipment No 0000 98.01 98.01 I 9,05 0.00 12/20/0216 Supplies No 0000 146.89 0.00 12/20/0216 Supplies No 0000 6.68 0.00 2120/02 1 6 Supplies No 0000 172.62 38.00 0„00 1212040216 Business Cards - Nelson No 0000 38.00 34.04 0.00 12/20/0216 Name Plates No 0000 AP - To Be Paid Proof List (12/15116 - 9:10 AM) Page 8 Invoice 4 inv Date 1423468 Total; INNOVAT Total: JANIKING Jani-King of innesota, Inc M11\112 160365 12/0112016 101-410-1940-44010 Repairs/Maint Contractual Bldg MIN 12160365 Total: JANIKING Total; katlifuel Kath Fuel Oil Service Co 576001 1 I /30/2016 MI-430-3100-42120 Fuel, Oil and Fluids 576001 Total: 576312 12/07/2016 101-430-3 100-42 120 Fuel, Oil and Fluids 576312 Total: 576531 12/07/2016 101-430-3100-42120 Fuel, Oil and Fluids 57653 l Total: kathfuel Total: Amount Quantily NM Date Description Reference Task 34.04 244.66 329.26 0.00 12/20/0216 Cleaning Services - City Hall 329.26 329.26 85,00 0.00 12/20/0216 Nozzle for fuel tank 85.00 660.00 0,00 12/20/0216 Fuel 660.00 49,50 0.00 12120/0216 Oils 49.50 794.50 LANDMARK Landmark, Inc. 2016-293 12101/2016 5,000.00 0.00 12220/0216 Escrow Release 4036 Monarch Lane 803-000-0000-22900 Deposits Payable 2016-293 Total: 5,000.00 LANDMARK Total: 5,000.00 Landscap _Landscape Architecture, Inc 12/09/2016 116.20 0,00 12/20(0216 Auto Owners 803-000-0000-22910 Developer Payments "Total: 116.20 Landscap Total: 116.20 LARSON Larson Diesel Service, Corp 161104021 I 1/04,2016 101-430-3100-44040 Repairs/Maint Eqpt 161104021 Total: LARSON Total: AP - To 13e Paid Proof List (12/15/16 - 9:10 AM) 1,075.18 0.00 12120/0216 Equipment Repairs 1,075.18 1,075,18 - A Type PO 4 Close POLine 4 No 0000 No WOO No 0000 No 01)1)0 No 0000 No 0000 No 0000 Page 9 Invoice # 111V Date LENNAR Lenin' Family of Builders 2015-490 12/14/2016 803-000-0000-22900 Deposits Payable 2015-491) Total: 20 [5-491 12/14/2016 803-000-0000-22900 Deposits Payable 2015-491 Total: 2015-492 12/14/2016 803-000-0000-22900 Deposits Payable 2015-492 Total: 2015-493 12/14i2016 803-000-0000-22900 Deposits Payable 2015-493 Total: 2015-494 12/14/2016 803-000-0000-22900 Deposits Payable 2015-494 Total: 2015-495 12;14/2016 803-000-0000-22900 Deposits Payable 2015-495 Total: 2016-372 1211412016 803-000-0000-22900 Deposits Payable 2016-372 Total: 2016-567 12/1412016 803-000-0000-22900 Deposits Payable 2016-567 Total: 2016-580 12,1412016 803-000-0000-22900 Deposits Payable 2016-530 Total: 2016-663 12/14/2016 803-000-0000-22900 Deposits Payable 2016-663 'Fetal: 2016-731 12114/2016 803-000-0000-22900 Deposits Payable 2016-731 Total: LENNAR -Total: LE011- Lake Elmo Oil, Inc. 11/30.12016 101-420-2220-42 I 20 Fuel, Oil and Fluids Total: EEOIL Total: A 0101.111t Quait Putt Date Description Reference 2,500 00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500,00 2,500.00 2,500.00 2,500.00 2,500.00 5,000.00 5,000,00 5,000.00 5,000.00 5,000,00 5,000.01) 5,000.00 5,000,00 5,000.00 5.000.00 40,000,00 0,00 I 2120/0216 Escrow Release 9959 5th St Lane 0.00 12/20/0216 Escrow Release 9961 5th St Lane 0,00 12120/02 I 6 Escrow Release 9963 5rh St Lane 0.00 12/20/0216 Escrow Release 9965 5th St Lane 0.00 12/20/0216 Escrow Release 9967 5th St Lane 0.00 12/20/0216 Escrow Release 9969 5th St Lane 0.00 12/20/0216 Escrow Release 9648 Junco Rd 0.00 I 2/20/02 16 Escrow Release 9636 11.111C0 Rd 0,00 I 2/20/021 6 Escrow Release 9637 Junco Rd 0,00 I2/20i0216 Escrow Release 9539 Junco Rd 0.00 12120/0216 Escrow Release 9542 Junco Rd 124.85 0.00 12/20/02 I 6 Fuel 124.85 124,85 Type tt Close POLitle # No 000(1 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (12/15/16 - 9:10 AM) Pape 10 Invoice tl Inv Date Amount Quantity Pon Date De,soiption Reference Task 'Fy P() # (lose PThitic LEREP,A IR Lake Elmo Repair, Inc 173475 12/09/2016 889.46 0,00 12f20i0216 Repairs - Colorado No 000) 101-420-2400-44040 Repairs/Maint Eqpt l 73475 Total: 889.46 LEREPAIR Total: 889.46 Lillie Newspapers Inc. Lillie Suburban Acct 007148 11/30/2016 209.63 0.00 12/2(1/0216 Notices - No 0000 101-410-132043510 Legal Publishing Acct 007148 Total: 209,63 Lillie Total: 209.63 LOFF Loftier Companies. Inc, 2387450 12/0112016 342,34 0,00 12/20/0216 Copy machines overage &. base No 0000 101-410-1940-44040 R epairsiiN lain( Contractual Eqpt 2387450 Total: 342.34 LOFF Total: 342,34 MAGNEY Magney Construction, Inc Pay Rcq 7 12109/2016 41,790.50 0.00 12/20/0216 Inwood Booster Station No 0000 601-494-9400-43030 Engineering Services Pay Req 7 Total: 41,790.50 MAGNEY Total: 41_790.50 N1ALMQ Malmquist Greg 12/06/20 I 6 29.00 0.00 12/20/0216 VCOS N o 0000 101-420-2220-44370 Conferences & Training Total: 29,00 NI ,ALMQ Total: 20,00 AARON PI'S Mat oney's Sanitation, Inc 656800 17105/2016 112.94 0.00 12/20/0216 Waste removal No 0000 101-410-1940-43840 Refuse 656800 12/05.12016 49,71 0,00 12/20/0216 Waste removal No 0000 101-420-2220-43840 Refuse 656800 1210512016 216.67 0,00 12/20/0216 Waste retrieval No 0000 101-430-3100-43840 Refuse 656800 12105/2016 126,56 0,00 12/2010216 Waste removal No 0000 101-42U-2220-43840 Retnse 656800 12/052016 49,89 0,00 12/204)216 Waste retire' al No 0000 206-450-5300-43840 Refuse AP - To Be Paid Proof Lkt (12/15/16 - 9:10 A51) Page I I Invoice -4 hi., Date Amount Quantity Putt Date Description Reference 656800 TotaL 655.77 M ARON EYS Total: 655.77 MCDONALD McDonald Construction 2015-1478 12/06/2016 803-000-0000-22900 Deposits Payable 2015-1478 Total: MCDONALD Total: 5,000.00 0.00 I 2/20/0216 Escrow Release 4160 Lady Slipper 5,000,00 5,000.00 MENARDSO Menards - Oakdale 18079 12411/2016 29.95 0.00 12/20/0216 Tools 101-430-3100-42400 Small Tools & Minor Equipment 8079 Total: 29.95 18103 12101/2016 21.96 0.00 12/20/0216 Water 101-410-1940-44300 Miscellaneous 18103 Total: 21.96 18164 12102/2016 5.77 0.00 12/20/0216 Supplies 101-430-3100-42 I 50 Shop Materials 18164 12/02/2016 19.96 0,00 12/20/0216 Supplies 601-494-9400-42270 Utility System M aintei lance 18164 Total: 25.73 18546 12107/2016 109.96 0.00 12/20/0210 EighthHis 1(11-430-3 I 00-42230 Building Repair Supplies 18546 Total: 109.96 18551 12/07/2010 20.97 0.00 I 2/20/0216 Tools 101-430-3100-42400 Small Tools & Minor Equipment 18551 11'07/2016 21.64 0.00 12/20/0216 Sidewalk salt 101-41(1-1940-4430(1 Miscellaneous 18551 12/07/21)16 39.29 0.00 12/20,10216 Repairs 601-494-9400-44030 Repairs\Maint Imp Not Bldgs 1855 ) Total: S 1,90 18571 12/07/2016 83.32 0,00 12/20/0216 Tools 101-450-5200-42400 Small Tools & Minor Equipment 18571 Total: 83.32 18640 12/08/2016 52.27 0.00 12/20/0216 Tools 601-494-9400-42400 Small Tools & Minor Equipment 18640 12/08/2016 36.97 0.00 12/20/02 f 6 Tools I 01-430-3100-42150 Shop Materials 18640 Total: 89.241 MENARDSO Total: 442.06 AP - To Bc Paid Proof List (12/15/16 - 9:10 Aryl) Task Type PO 4 Close POLine 4 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 Invoice # Inv Date Amount Qu all tity Plitt Date Dnetiption Refercitce TaNk Type PO # Close POLine METCOU :Metropolitan Council 1061889 12/09/2016 3,724,99 0.00 12/20/02 6 Water water services 002-495-9450-43820 Sewer Utility - Met Council 1061889 Total: 3,724:99 METCOU Total: 3,724.99 METSAC Metropolitan Council Discount 11/30/2016 -447,30 0.00 12;20/0216 SAC Charges - Nov 2016 - early pay 602-000-0000-37220 SAC Early Pay discount/revenue Discount Total: -447.30 Nov 2016 11/30/2016 44,730.00 0,00 12/204121 6 SAC Charges - Nov 201 6 602-000-0( -2.8 2 SAC duc Met Council Nov 2016 Total: 44,730.00 METSAC Total: 44,282.7E) M I HOMES MI Homes 2016-060 12/12/2016 5,000.00 0.00 12/20/0216 Escro‘v Release 8679 Lower 8th Place 803-000-0000-22900 Deposits Payable 2016-060 Fotal: 5,000,00 2016-064 12/12/2016 5,000,00 0.00 1212010216 Escrow Release 8734 Lower 8th Place 803-000-0000-22900 Deposits Payable 2016-064 Total: 5,000.00 2016-070 12/12/2016 5,000.00 0.00 12/20/021 6 Escrow Release 8726 Lower 8th Place 803-000-0000-22900 Deposits Payable 2016-070 Total: 5,000,00 2016-078 12/12/2016 5,000.00 0.00 12/20/02 I 6 Escrow Release 8699 Lower St11 Place 803-000-0000-22900 Deposits Payable 2016-078 Total: 5,000.00 2016-080 12/12/2016 5,000,00 0.00 I 2/20/0216 Escrow Release 8747 Lower 80) Place 803-000-0000-22900 Deposits Payable 2016-080 Total: 5,1)00,00 2016-185 12/12/2016 5,000,00 0,00 12/20/0216 Escrow Release 8669 Lower 8th Place 803-000-0000-22900 Deposits Payable 2016-185 Total: 5,000,00 2016-226 12/12/2016 5,000.00 0.00 12/20/0216 Escrow Release 8692 Lower Sth Place 803-000-0000-22900 Deposits Payable 2016-226 Total: 5,000,00 2016-227 12/12/2016 5,000.00 0.00 i 2/2010216 Escrow Release 8718 Lower Silt Place 803-000-0000-22900 Deposits Payable 2016-227 Total: .5.000,00 2016-230 12.112/2016 5,000,00 0.00 12120/0216 Escrow Release 8682 Lower Stli Place 803-000-0000-22900 Deposits Payable 20 I 6-730 'Total: 5,000.00 No 0000 No MOO No 0000 No 0000 No 0000 No MOO No 0000 No 0000 No 0000 No ONO No 0000 No 0000 AP - To Be Paid Proof List (12115716 - 9:10 AM) Page 13 Invoice Inv Date 2016-231 12/12/2016 803-000-0000-22900 Deposits Payable 2016-231 Total: 2016-232 12/12/2016 803-000-0000-22900 Deposits Payable 2016-232 Total: 2016-283 12/12/2016 803-000-0000-22900 Deposits Payable 2016-283 Total: 2016-303 12/12.11010 S03-000-0000-22900 Deposits Payable 2016-303 Total: 2016-310 12/1212016 803-000-0000-22900 Deposits Payable. 2016-310 Total: 2016-318 12/12/2016 303-000-0000-22900 Deposits Payable 2016-318 Total: 2016-325 12112/2016 8(13-000-0000-22900 Deposits Payable 2016-325 Total: 2016-330 12/12/2016 803-000-0000-22900 Deposits Payable 2016-330 Total: 2016-340 12/12/2016 803-000-0000-22900 Deposits Payable 2016-340 Total: 2016-420 12/12/2016 803-000-0000-22900 Deposits Payable 2016-420 Total: 2016-422 12/12/2016 803-000-0000-22900 Deposits Payable 2016-422 Total: 2(116-473 12/12;2016 803-000-0000-22900 Deposits Payable 2016-473 Total: 2016-691 12/1212016 803-000-0000-22900 Deposits Payable 2016-691 Total: 2010-694 12'12/2010 803-000-0000-22900 Deposits Payable 2016-694 Total: 2016-875 12/12/2(116 803-000-0000-22900 Deposits Payable 2016-875 Total: AP - To F3e Paid Proof List (12/15116 - 9:)0 AM) A 11/01111 ( Quantity Pint Date Description Iteferenee Task Type PO # Close POLine 5,000.00 5.000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000,00 5,000.00 5,000,00 5,000,0(1 5,000,00 5,000.00 5,000,00 5,000.00 5,000.00 5,000,00 5,000,00 5,000.00 5,000,00 5,000,00 5,000,00 5,000.00 5,000,00 5,000.00 5,000,00 5,000.00 5,000.00 5,000.00 5,000,00 5,000.00 0.00 I 2/204/2 I ESCR11.1` Release 8700 Lower 81.11 Place 0,00 12/20/0216 Escrow Release 8689 Lower Stli Place 0.00 12/20/0216 Escrow Release 8709 Lower Stb Place 0,00 12/20/0216 Escrow Release 8697 Upper 7th Place 0,00 12/20/0216 Escrow Release 8750 Lower 8th Place 0.00 12/20/0216 Escrow Release 8719 Lower 80, Place 0.00 12/20/02 I 6 Escrow Release 8784 Upper 7th Place 0.00 12/2010216 Escrow Release 8769 Upper 7th Place 0.00 12/20/02 I 6 Escrow Release 8737 Lower 8th Place 0,00 12/20/0216 Escrow Release 8742 Lower 8th Place 0.00 12/20/0216 Escrow Release 8727 Lower 8th Place 0.00 12/2010216 Escrow Release 8758 Lower Sth Place 0.00 12/20/02 I 6 Escrow Release 8776 Lower Sth Place 0.00 12/20/02 6 Escrow Release 8789 Lower $th Place 0.00 I 2/20/02 I 6 Escrow Release 8708 Lower 8th Place No No No No No No No No No No No No No 0000 ((000 0000 0000 0000 0000 0000 (1000 0000 0000 0000 ((000 0000 0000 0000 Page 14 Invoice # Inv Date Amount Quantity Pint Dale Description Reference Task Type WHOM ES Total: 120.000.00 MILLEREX Miller ExcavatinR. Inc. 27.386 12/01/2016 5,869.28 0.00 12/20/0216 Water n lain leak 601-494-9400-42270 Utility System .Maintenance 22386 Total: 5,869,28 MILLER EX Total; 5,869.28 MNFIRECH MN State Fire Chiefs Assn 20000143 I 11/09/2016 101-420-2220-44370 Conferences & Training 200001431 Total: 200001590 11/09/2016 101-420-2220-44370 Conferences & Training 200001590 'Uotal: MNFIRECH. Total: 4 Close POLine # No 0000 225.00 0,00 12/2010216 Office School Registration - Witter No 0000 225.00 125,00 0,00 12/20/0216 Office School Registration - Malmquist No 0000 225.00 450.00 MSAPROE M SA Professional Services, Inc 11 12/0512016 1,489,00 0.00 12120?0216 Inwood Trunk Waterman] No 0000 601-494-9400-43030 Engineering Services 11 Total: 1,489.00 MS APROF Total: 1.489.00 NORTFISEC Northland Securities, Inc. 4687 12/06/2016 384,00 0.00 12/20/0216 Utility Funds Management Plan 601-494-9400-43150 Contract Services 4687 12/06/2016 384.00 0.00 12120/0216 Utility Funds Management Plan 602-495-9450-43150 Contraet Services 4687 12106/2016 192.00 0,00 12/20/0216 Utility Funds Management Plan 603-496-9500-43150 Contract Services 4087 Total: 960.00 NORITISEC Total: 960.00 ONECALL Gopher State One Call 6110491 11/30/2016 101-430-3100-43150 Contract Services 6110491 Total: ONECALL Total: AP - To Be Paid Proof List (12115/16 - 9:10 AM) 398125 0.00 12120/0216 Monthly tickets 398.25 398.25 No 0000 No 0000 No 0000 No 0000 Page 15 Invoice # Inv Date PEftM1TWO PennitWorks L 2016-0090 12/0112016 101-420-2400-43180 Information Tcchnology/Web 2016-0090 Total: PERM ITWO Total: PHILLIPS Phillips Healthcare 932421148 02/13/2016 101-420-2220-42080 EMS Supplies 932421148 Total: PHILLIPS Total: PINKY Pinky's Sewer Service, Inc. 71212 12/01/2016 206-450-5300-44010 Repairs/rMaint Bldg 71212 Total: PINKY Total: Amount Quantity Pint Date Description Reference Task Type PO Close POLine 755,00 0.00 12120702 I 6 Remote Inspector Monthly Access No 0000 255.00 255,00 70.20 0.00 12/2070216 Replacement AED Pads 70.20 70,20 100.00 0.00 12/20/0216 Pumped septic tank - Library I 00,00 100.00 No 0000 No 0000 P LUNK TT Plunkett's Pest Control Inc 5570243 11 /03(20 I 6 128,55 0.00 12;20/02 l 6 Pcst Control - quarterly No 0000 101-430-3100-44010 Repairs/Maint Bldg 5570243 Total: 128.55 PLUNKETT Total: 123.55 PRI MEGEN Prime General Contractors 883813 12/06/2016 6,543,00 0.00 12/20/0216 Escrow Release 373 Lake Elmo Ave 803-000-0000-22900 Deposits Payable Site 88333 Total: 6,543,00 PRIM EGEN Total: 6,543.00 RCM RCM Specialties, Inc 5800 I 2/06/20 I 6 302.48 0.00 12/20/0216 Emulsion 101-430-3120-42240 Street Maintenance Materials 5800 Total: 302.48 RCM Total: 302,48 RIVARD Rivard Companies 354278 12/06/2016 1,275,00 0.00 12/20/0216 Landscape materials 101-450-5200-42250 I :ainkcaping Materials 354278 Total: 1,275.00 No 000(1 No 0000 No 00011 AP - To Be Paid Proof List (12/15110 9:10 AM) Page 16 invoice t Inv Pate RIVARD Total: RIVRCOOP Rivet- Country Cooperative 11/30/2016 101-420-2220-42120 Fuel, Oil and Fluids Total: R1VRCOOP Total: Amount Quantity Plitt Date Description Reftrence Task Type PO # Close POLine fi SAFEFAST Safc-Fast, Inc. 173511 09/08/2016 101-430-3100-44375 Personal Protection Equipment 173511 Total: 174047 09/22/201 6 101-430-3100-44375 Personal Protection Equipment 174047 Total: 174436 10/03/2016 101 -430-3100-44375 Personal Protection Equiptnent 174436 10/03/2016 72,00 101430-3100-44375 Personal Protection Equipment 174436 Total: 339,99 174839 10/130016 89,98 101-430-3100-44375 Personal Protection Equipment 174839 Total; 89.98 176906 12/01/2016 36.00 101-430-3100-44375 Personal Protection Equipment 176906 Total: 36.00 SAFEFAST Total: 1,198.16 SAMBATEK Sambittek, Inc 8872 12/14/2016 101-410-1 910-43030 Engineering Services 8872 Total: 8873 11'14/2010 803-000-0000-2291 0 Developer Payments 8873 Total: SAN4BATEK Total: SCH WARZD Schwarz David 20(5-449 PIP/MI6 803-000-0000-229C/0 Deposits Payable 2015-449 Total: AP - To Be Paid Proof List (12115/16 - 9:10 AM) 511.39 267,99 1,353,75 1,353.75 1,275.00 569.83 569.83 569.83 0.00 12/20i0216 Fuel 220.80 0.00 12/20/0216 Safety clothing 2)0.80 511.39 0,00 12/20/0216 Safety clothing 0,00 12/20/0216 Oxygen Sensor 0.00 12/20/0216 Safety clothing 0.00 12/20/0216 Safety clothing 0.00 12/20/0216 Safety clothing 0.00 12/20/0216 General Planning, 2,340.58 0.00 12/20/0210 Developer Escrow - Royal Golf 2340,58 3,694.33 5,000.0(1 5,000.00 0.00 I 2(20/0216 Escrow R elease 4715 Lake Elmo Ave No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 17 Invoice 4 Inv Date Amount Quantity Pint Date Description Reference Type PO # Ouse POLine # SCHWARZD Tota0 5,000.00 SE.H Shon Elliott Hendrickson, Inc 323244 I 1/04/2016 2,345.50 0.00 12120/0216 Inwood Water Tower 601-494-9400-43030 Engineering Services 323244 Total: 2,345.50 SLH Total; 2,345.50 Stil SH1 International Corp B05795000 11/23/2016 337.00 0.00 12/20/0216 2016 Windows 101-430-3100-43180 Enfon-nation Technology/Web B05795000 I 1123/2016 243.00 0.00 1220/0216 2016 Windows 101-430-3100-43180 Information Technology/Web B05795000 Total: 575.00 SHI Total: 575,00 STILLMOT Stillwater Motors CTCS279257 11/090016 101-420-2220-44040 Repairs/Maint Eqpt CTCS279257 Total: STILLMOT Total: 3,723,74 0.00 12/204)216 CV2 - Replace Transmission 3,723,74 3,723,74 STPAUL Si Paul Stamp Works, Inc. 375972 12/08i2016 87.50 0.00 12/20/0216 Dog tags 101-410-1320-42000 Office Supplies 375922 Total: 87.50 STPAUL Total; 87,50 No 0000 No 0000 No 0000 No 0000 No 0000 TASCH T.A. Schifsky & Sons Inc 16-283 12/11;2016 14,850.00 0.00 12/20/0216 Tahlyn Park Trail Paving No 0000 404-480-8000-45300 hnprovements Other Than Bldgs 16-283 Total: I 4,850.00 TASCT1 14,850.00 TDS TDS Metrocom - LLC 651-779-8882 12;13/2016 90,87 0,00 12/20/0216 Analog lines - Fire No 0000 101-420-2220-43210 Telephone 651-779-8882 12/13/2016 222,09 0.00 12/20/0216 Analog lines - PW No 0000 10 l -430-3100-43210 Telephone AP - To Be 1'aid Proof List (12/15/16 - 9:10 AM) Page 18 Invoicefi Inv Dat:! Amount Quantity Pint I)a te Description Reference Task Type PO t`,- Close POLine 651-779-8882 12/1312016 602-495-9450-43210 Telephone 651-779-8882 12/1312016 601-494-9400-13210 Telephotie 651-779-8882 Total: IDS Total: TELEMETR Telemetry & Process Controls I 04925 11130/2016 601-494-9400-43150 Contract Services 104925 Total: TELEME'r R Total: THENDAV Then David 2016-612 12/13./2(116 803-000-0000-22900 Deposits Payable 20 16-612 Total: THENDAV Total: TOOLGUY The Tool Guy, LLC 24095 12/06r2016 601-494-9400-42400 Small Tools & Minor Equipment 24095 Total: 24097 12/06/2016 601-494-9400-42400 Small 'T cols & Minor Equipment 24097 Toral: TOO EC; UY 'Total: TOWNCTRY Town & Country Cleaning Co 1216181 12/01/2016 206-450-5300-44010 Repairs/Maint Bldg 1216181 Total: TOWNCTRY Total: TRKtirt Truck Utilities Inc. 305100 11130/2016 101-430-3125-44040 Repairs/Maint Eqpt 305100 Total: 305643 12/12/2016 101-430-3125-44040 Repairs'M aim Eqpt 305043 Total, AP -To Be Paid Prog List (12715/16 - 9:10 AM) 83,92 0.00 12220/0216 Analog lines - Lill Station Alarms 43.96 0.00 12/20/0216 Alarm - Well House 2 440.84 ,440,84 558.01) 0,00 12/20/021 6 Services 558,00 558,00 5,000.00 0.00 12/20/0216 Escrow Release 10059 Tapestry Road 5,000.00 5,000.00 17.86 0.00 12/20/0216 Tools 537.08 0.00 12/.20/0216 Took 17.86 537.08 554,94 370.00 0,0(1 12/20/0216 Cleaning - Library 370.00 370.00 138.24 0.00 12/20/02 I 6 Plow truck repair 138. ?-4 38.46 0.00 12120/0216 Equipment repair 38.46 No Nu No No No No No No 00(/0 0000 0000 0000 0000 0000 0000 0000 0000 Page 19 Invoice # Inv Date Amount Quantity Pnit Pate Description Reference Task TRKUTI Total: TWINGAR Twin City Garage Door Corp. 472114 1121/2016 101-420-2220-44010 Rcpirs'Main l3ldg 472114 'Iola': TW1NGAR Total: WACO-PW WASHINGTON COUNTY 95358 12/02/2016 409-480-8000-43030 Engineering Services 95358 Total: WACO-P\V Total: WASH -RFC Washington County 12/01/2016 101-410-1320-43150 Contract Services Total: WAS11-REC Total: XCEL Xcel Energy 11212016 11/2112016 101-450-5200-43810 Electric Utility 11212016 11121;2016 602-495-9450-43810 Electric Utility 11212016 11/21/2016 101-430-3160-43810 Street Lighting 11212016 11/2112016 101-430-3160-43810 Street Lighting 11212016 11/21/2016 101-420-2220-43810 Electric Utility 11212016 11/21/2016 101-410-1940-43810 Electric Utility 11212016 1E/21/2016 101-430-3160-43810 Strcei Lighting 11212016 11/2112016 101-450-520(1-43810 Electric Utility 11212016 I U21/2016 101-450-5200-43810 Electric Utility 11212016 11./21/2016 10E-450-5200-43810 Electric Utility 76.70 1,450,00 0.00 I 2/20/0216 Service garage doors - both stations 1 4 50.00 1 , 4 5 0 . 0 0 11.62 0.00 12/2010216 CSAH 15 11.62 1 1 .62 138.00 0,00 12/20/0216 Record i T1gS 1 3 8 .00 1 3 8 00 11.75 185,66 31.85 29.36 446,97 239.02 30.03 11.75 99.64 24.05 0.00 12/20/0216 0,00 12/20/0216 0.00 12/20/0216 0.00 12/20/0216 0.00 1.2/20/0216 0.00 12120/0216 0.00 12/20/0216 0.00 12/20/0216 Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services 0,00 12/20/0216 Utility Services 0,00 12/20/0216 Utility Services Type PO Close POL,ine No No No 11000 0000 U 00 0 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 0000 No 0000 AP - 'To Be Paid Proof List (12/15/16 - 9:10 AM) P age 20 Invoice # Inv Date 11212016 119112016 601-494-9400-43810 Electric Utility 11212(.116 11/21/2016 I 01-430-3160-438 I 0 Street Lighting 11212016 1121/2016 101-450-5200-43810 Electric Utility 11212016 11/21/2016 602-495-9450-43310 Electric Utility 11212016 11/21/2016 602-495-9450-43810 Electric Utility' 11212016 11/21/2016 101-420-2220-43810 Electric Utility 11212016 11/21/2016 101-450-5200-43810 Elecuic Utility 1P12016 11/21/2016 101-43(1-3160-43810 Street Lighting 11212016 11/2112016 101-430-3160-43810 Street Lighting 11212016 11/21/2016 101-450-5200-43810 Electric Utility 11212(116 11/21/2016 101-45(1-520(1-43810 Electric Utility 11212016 11/21/2016 101-430-3100-43810 Electric Utility 11212(116 11/21/2016 601-494-9400-43810 Electric Utility 11212016 I /2112016 101-430-3160-43810 Street Lighting. 11212(116 11/2112016 206-450-5300-43810 Electric Utility 11212016 11121/2016 602-495-9450-43810 Electric Utility 11212016 11/21/2016 601-494-9400-43810 Electric Utility 11212016 11/21/2016 I 01-450-5200-438 0 Electric Utility 11212016 11121/2016 101-430-3160-43810 Street Lighting 11212016 11/21/2016 101-43(1-3160-43810 Street Lighting 11212016 11/21/2016 601-494-9400-43810 Electric Utility 11212016 1 I/21.'2016 601-494-9400-43810 Electric Lhility Al' - To Bc Paid Proof List (12/15,16 - 9;10 Am) Amount Quantity Plitt Date Description 852.74 0.00 12/20/11216 Utility Services 38.48 0.00 12/20/0216 Utility Services 75.11 0.00 12/20/0210 Utility Services 19.99 0.00 17/70/0216 Utility Services 17.84 0,00 12120/0216 Utility Services 336.18 0.00 12/20/0216 Utility Services 151).17 0.00 12120/0216 Utility Services 2,140.81 0.00 12/20/0216 Utility Services 24,30 0.00 12/20/0216 Utility Services 12.65 0.00 12/20/0216 Utility Services 32.46 0.00 12/20/0216 Utility Services 644.97 0.00 12/20/02 I 6 Utility Services 43.58 0,00 12/20/0216 Utility Services 12.77 0,00 12/20/0216 Utility Services 382.29 0,00 12/20/0216 Utility Services 196.71 0.01) 12/2010216 Utility Services I 18.86 0.00 12/2010216 Utility Services I4.0 0,00 12/20/0216 Util fly Services 47.04 0.00 12/20/0216 Utility' Services 37.39 0.00 12/20/(1216 Utility Services 1,075.66 0.00 12/2(1/(1216 Utility Services 228.38 0.00 12/20/02 I 6 Utility Services Reference Tash Type PO ff Close POLine No No 0000 0000 No 00(1) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 0000 No 0000 Nr 0000 No 000(1 No 0000 No 0000 ('age 21 Invoice Inv Date Amount Quantity Pmt Date Description Reference Task Type PO 4 Close POLine 11212016 11/21/2010 10 t -420-2220-438 I 0 Electric Utility 11212016 -Fotal: XCEL Total: Report Total: 21.54 7.634,03 7,634.03 647,839.15 0,00 12/20/02 16 Utility Services No 0000 Al' - To Re Paid Proof List (12/15"16 - 0:10 AM) Page 22 'HIE CITY or KE ELMO AYOR & COUNCIL CO MUNICATION DATE: December 20, 2016 CONSENT ITEM #3 MOTION AGENDA ITEM: November 2016 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVtEWED BY: Kristina Handt, City Administrator Lake Elmo Finance Committee ,SUGGESTED ORDER OF I N ESS: Introduction of Item ....... ...... ..... ..... ..City Administrator Report/Presentation ........ . ..... ...... ......... .......City Administrator Questions from Council to Staff ...... ..... ............... ....... Mayor Facilitates Call for Motion ................ ...... . ....... .......... ....... Mayor & City Council Discussion ........................... ......... ...... ............ Mayor & City Council Action on ......... ........ ..... ............ Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the November 2016 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORM.ATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of November 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016 Budget. -- page 1 -- City Council Meeting [Consent Agenda Item ti3J December 20, 2016 GENERAL FUND: General: November was another strong month for new home building permits. 20 new home permits were issued during the month, bringing the year to date number of new homes to 240. Revenues: Total revenue for the month was $141.4k (208.4%) above budget for November bringing the year to date to $882.0k (39.6%) better than budget. The most significant budget to actual revenue Variances are as follows: Building permits were $34.9k (99.8%) better than budget for the month bringing the year to date to $393.9k (83.3%) better than budget. Plan review fees for the month were $19.6k (88.9%) better than budget bringing the year to date to $212.2k (81.7%) better than budget. Expenses: Total expenses for the month exceeded budget by $161.6k (86.8%) for November bringing the year to date expenses to $231.9k (7.9%) over budget. The following summarizes variances of note: General: • General Government expenses were $49.8k (85.2%) higher than budget for the month bringing the year to date expenses to $320.0k (38.1%) higher than budget. This was primarily due to legal expenses far exceeding budget; the majority of which related to the 3M litigation. Total Public Safety expenses were $65.6k (124.5%) higher than budget for the month bringing the year to date expenses to $25.3k (2.8%) lower than budget. This was primarily due to the Fire Relief aid proceeds being received and disbursed to the Fire Relief Association. The budget planned for this activity in December so the variance is a result of a timing issue. Public Works — The total Public Works expenses were $55.3k (107.1%) higher than budget for the month bringing, year to date expenses to $8.9k (1.0%) better than budget. This is due to the expenditures not budgeted including the purchasing of a new truck ($34.4k), the contract services expense for the street condition study ($10k) and the timing of paying the Street maintenance vendors as mentioned last month. In summary, the November revenues were $141.4k (208.4%) better than budget and the expenses were $161.6 (86.8%) higher than budget resulting in a net income of $20.2k (17.1%) higher than budget. On a year to date basis, the revenues are $882.0k (39.6%) above budget and -- page 2 -- City Council Meeting [Consent Agoicla been #3J December 20, 2016 the expenses were $231.9k (7.9%) above budget resulting in a net income of $650.1k (96.4%) better than budget year to date. LIBRARY FUND: The net income for the Library Fund for the month of November was S6:7k over budget (48.0%) bringing the year to date to $14.2k better than budget. The cash balance at the end of November was $161.4k. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached November Financial Report. ATTACHMENT: 1. November Financial Reports age— Ciw Like Elmo Bucl,c(1,-) Actual Comparative Fur the month endure November 30. 2016 I 01-General Fund 5IM-111131V Fiv Dena rmient DEPT 410 -GEN'L GOV'T REVENUE Total Revenue Full Year BUDGET 2016 % to date 12120/2016 NIONTI I YTD BUDGET ACTUAL Variance ($) Variance (%) BUDGET ACTUAL Variance (5) Variance (%) Month Month ivlontli Month VTD YTD YTD YTD 3,435,514.32 89.93% 67,835.00 2(19,203,29 141,373.29 208.41% 2,252,49731 3,134,522,46 881,025,13 39.16% EXPENSE Total Mayor & Council 45,955,32 56.28% 1,000.00 1,285.84 (285,84) -28.58/a 31,252,66 25,862.44 5,390.22 17.25% Total Administration 360,997,50 186,08% 24,843,66 61,675.80 (36,832,14) -148.26% 331,713.84 671,736.81 (340,022.97) -102.50% Total Elections 15,800,00 56.98% 0,00 3,886,78 (3,886,78) -100.00% 15,800.00 9,002.94 6,797.06 43,02% Total Finance 124,835.30 94.25% 7,173.28 7,314.17 (140.89) -1.96% 114,854.32 117,653,11 (2,798.79) -2.44% Total Planning & Zoitin2 284,682,35 83.12% 16,626,72 24,239.60 (7,632.88) -45.91% 252,515.62 236,622.84 15,892,78 6.29% Tolal Engineering Services 48,000.00 63.48% 4,0(10.00 2,975,00 1,025,00 25.63% 44,000.00 30,471,82 13,528.18 30.75% Total City Ball 55,082.00 125.58% 4,711.00 6,708.97 (1,997,97) -12,41% 50,371.00 69,171.77 (18,800.77) -3732% Total General Government 935,352.47 024.0790 58,354,66 108,106.16 (49,751,50) -85.26% 840,507.44 1,160,521,73 320,1114,29 -38.07%. DEPT 420 - PUBLIC SAFETY Total Police 527,060.47 48.13% 0.011 0,00 0,00 0.00^A, 263,530.24 253,679.26 9,830.98 3,7490' Total Proiecution 54,700.00 73.91% 4,6011.00 3,565.38 1,034.62 22.49°/. 50,100.0(1 40,430.71 9,669.29 19,3090' Total Fire 377,131.71 83.16°/0 25,797.07 30,348,61 (4,551.54) -17.64% 343,003.26 313,701.33 7.9,301.93 8.54 % Total Fire Relief 37,323.00 158,44% 0.00 59,136.24 (54,136.34) -1(10.00% 0,00 59,136,24 (59,136,24) -100.00% Total Building Inspections 260,765,91 78.51% 21,695.08 22,979,91 (1,284,83) -5.92% 240,840.84 204,714.98 36,125,86 15.00% Total Emergency Communications 7,400.00 50.61 % 0.00 0.0(1 0,00 0.00% 5,5.50,00 3,745,00 1,805.00 32.52% Total Animal Control 7,.550.00 122.5396 050,00 2,356,00 (1,7116,00) -262.46% 6,900.00 9,25101 (2,351.00) -34.07% Total Public Safety 1,272,031.09 69,5596 52,742.15 ,36. 4 (65,643,99) I24.46% 909,924,34 810,658.52 25,205.82 2.78% St111117101y_i DEI'T 430 PUBIAC WORKS Iola! Public Works 411,284.53 113,13% Total Streets -113,000.0U 84.47"/o 'Filial Ice & Snow Removal 87,250.00 46,65% 'Fetal Slreet Lighting 26,400.00 90.44% Total Recycling 5,900,00 11.00% Total Tree Program 1,000.00 61.45% Tutu' Public Works 944,934.53 DEPT 450 - CULTURE, RECREATION Total Parks & Recreation IT & Telephone GRAND TOTAL ALL EXPENSES SUB TOTAL NET INC OVER EXP DEPT 460 - COMP ADJ DEPT 490 - CONTINGENC V FUND Debt Service increase DEPT 493 - OTH FINANCING GRAND TOTAL ALL DEPTS Nei Income over Espenses MONTH BUDGET ACTUAL Variance (5) Variance (%) Nlonth Month Month Menth 30,671.50 40,100.60 (9,489.10) -30.94% 1,550,00 57,472.75 (55,922.75) -3607.92% 17,000.00 6,974.71 10,02529 58.97% 2.200.00 2,310.18 (1(0.18) -5.019', 200.00 0.00 200,00 100,00% 0.00 0.00 0.00 (1.009/0 51,621.50 8.24 (55,296,74) -107.129'o 231,320.23 69,14% 17,509,09 7,3117.36 10,121,73 57,81% 81,976.00 90.919/o 5,900.110 6,960.44 (1,060.44) -.17.97% 3,465,514,32 91.15% / 86,127.40 347,758.34 (161,630.94) -86.84% 20,000,00 -122.14"/o (118,292,40) (138,530.05) (211,257,65) -17.13% 20,000.00 1./.01.19', 0.00 0,00 0.00 0,0090 0,00 OM% 0.00 0.00 0.06 0.0090 0.00 0,00"/.., 0.00 0.00 0.00 0.0090 0.00 0.0096 0,00 0.00 0.00 0.0090 3,485,514.32 90,63% 166,127.40 347,758.34 (161,630.94) -86.84% ,292.40) (2(1,257,65) -17.1396 BUDGET VTD 3811,178.02 411,950.00 65,250.110 24,200.00 5,700.00 1,000,00 888.278.02 VT() ACTUAL Valiance (S) Variance (%) YTD YTD YTD 465,273,69 (85,095.67) -22.38% 348,854.08 63,095.92 15.3296 40,698.53 24,551.47 37.6396 23,876.14 323.86 1.3496 0.00 5,700.00 100.00% 614.50 385.50 38.55% 879,316.94 _ 8,961,1/8 1,0196 213,763,14 159,927.71 53,835.43 25,1896 74,556,00 74,525.87 30.13 0,0496 2.927,028,94 3,158,950.77 231,921,83 7,92% (674,531.63) (24,428.31) 1,113,946,98 165.1496 20,000.00 0.00 20,000.00 100.00°(, 0.00 0.00 0.00 0.00% 0.00 0.00 (1.06 0.0010 0.03 0.00 0.00 0,00% 2,947,928,94 3.158.950.77 251,921,83 8..5596 694, .63 (24,428.3670,503.32 96.43% SommarL2 Cit.. of Lake HMO 1310,10 10 A[1101 C0111pr.11110 0011 the mond! rndino November 30.7016 I 01 -General F11611 Brio!! Gv Department DEPT 410 VI' REVENUE Current Al Valorem Tases Delinquent Ac Vaktrent Ivlobile Home Tao Fiscal Disparilica Penally & bucks( on Tone, Liquor Lionise Wastchauler license General Conlracior License Heating Conn nelor License Building Permits Building Re.iaspert. FCC; Healing Pcnnils Plumbing Pcrrnils Animal License Utility Permits (RO)))) Burning Permil MOSS410 'therapy Liceniics MSA-9,Iainteitance Slate Fite Aid PERA Aid Vorcycling Grant Alise Slale Grani(Ste charge Rev Cable Franchise Revenue Zoning 4, Subdivision Fees Plan Check FIT, Sate of Copies, 4311e0s, Ma pi Assessment Scarclu, Clean Up Da), Cable °Feral iun Reimbursement Eines Miscellaneous Permits Fire Billable Reventic 1,1ireellatiC0115 Revenue C011i0111:11011 E.scrou' Review Fee 'merest Earnings Donations Total Revenue 1 21 7 0/70 16 Full Year 11-10N114 YTO 131J [Xi ET BUDGET ACTUAL Variance (9) Variance (34) BUDGET ACTUAL 'Oa riNalnenc 0) Variance 04) 2015 %iodate Mouth ont Mh aloud' Month ITO YT 0 2,033,198,00 52.7200 OM 0.00 0.00 0.000 1.0 16,59S.S1 1,061.521.33 45,27.2.57 4,4570 13,000.00 45.9600 0.00 0,00 0.00 00000 7,500.00 6,893.59 (006.4 1) -8,0924 12,000.00 21,2900 0.00 OLIO 0.00 0,01000 6.000 00 2,534,49 (3,445.51) 457.4335 137,308.00 59.47% 000 0.00 0.00 0.0070 73,754.00 93,675.32 14,922,87 18.9514 700.00 75.80% 0.00 0.00 0.00 00034 350.00 530.60 130.60 51.60% 11,000.00 6241500 0.00 0.00 0.00 0.0000 8,0.00.00 6,87 5.01) ((,175,00) ,14.6974 1,680.00 93.86% 0.00 0.00 0.00 0.00% 540.00 1,560,00 720.00 85 7135 0.00 100.0095 0,00 OM 0.00 0.00% 0,00 150.00 150.00 100,0034 2.500,00 124.011./0 200.00 100.00 (100,00) -5 0.003 .0 2,300.00 3,100.01) 000.081 34,7854 .508,100,00 170.418./0 35,600,00 69,974.17 34,924.12 99.733b 423 r000A)a 568,85752 39.3,857.52 83,2715 0.00 0.00% 0,00 000 0.00 0.0000 0.00 0.00 0.00 0S000 38,606.00 326,94311 2,000.00 13,661.76 11,664.76 58.12400 36,000.00 I 24,237,94 83237.94 24511% 46,6(10.00 189.69% 3,200.00 14,152.76 10,93.3.76 312.27% 44,400.00 35,776.76 44,376.76 99.9500 2,500,00 71.00% 40.00 411.00 0.00 0,004% 2,460.00 1,775.00 (685.00) -27.85% 25,00000 229.511./0 0.00 3,767,60 3,767.60 100.004 25,00000 57,393.80 32,395,30 129.58% 2,750.170 63.18% 511,00 45.00 (5.0)0 10.002', 2.707.00 (,875,110 (3)5.09) -3(4569', 150.00 maim 0.110 25.00 23.00 100.00% 150.00 75,00 175.001 -,20.092.; 101.,696.00 60.69% 0,00 0.00 0,00 0.00% 101,696.00 61,716,50 (39,979.50) =19.312'0 4 1,500.0 143,5000 0.00 59,130.2,1 39,136,24 100,045 0.00 59,135.24 54,136.74 100.0014 2,7,19.00 50.0000 0.90 0.00 0,00 0.00% 1,374.50 1,374.50 0.00 0.003-5 15,50000 101.31 °A 0.00 0,00 0,00 0,005'0 15,51/0.00 15,685,90 133.00 1..2100 5,064.00 139.78./0 0.00 0.00 0.00 0.0000 4,514.00 7,073,59 7,764,59 47.04% 45,000.01/ 213.2600 0.00 0.110 0.00 0,0000 45,090,00 93,213,41 54,215.41 115.26% 21,50000 11055% 1.500.110 75.00 (1,425.00) -95.0011 23,500,00 30,400.00 2,900.00 10.55% 213,129.00 170,11 % 22,000.00 41,552,?7 19,552.27 05.8 7% 261,000,00 473,127,17 212,127.17 91.273U 175.00 111.91% 13,00 1.50 (13.50) -90.0090 100.00 195.84 38.94 27.4050 1,115.00 371,60% 30,00 435,00 405.00 1350.0026 1,300.00 4,515,0U 3,315.170 276.75°5 2,1100,00 0.4)0% 0.0U 01111 0.0U 11,00% 2,000.00 0.01/ (2,003.00) 100.00% 4,000.00 37.6300 0.110 0.00 0,00 0.0010 3,00000 1.105.00 (1,895A) -61.1704 45,000.00 105.69 °/0 3,500,00 4,009,27 509.72 14.55% 41,500.00 47,550097 0,058,92 11.6034 0.110 (L00'!, 0,00 0.00 OLIO 0.0094 0_00 0.00 0,00 0.0034 500.011 0,0055 0.1011t 000 0.00 0.005 500.00 (400 (500.0)) -100.0011L 3,590,00 139.67% 300.00 579 87 279,83 9327% 3.200.00 4,573.39 1,373,39 17.97% 0.00 109.00% 0.00 1,700,00 1,70,00 100,0055 0.00 1,700.00 1,709.10.1 100.00112 55,000.00 0.00% 0.00 0,00 (1.07 0,001, 40,000.00 0.00 (40,00000) -100,0055 0.00 1(311.0011'), 0110 OM 0.00 0.0034 11,00 10,000.00 10,0013.00 1(10.0006 I 3,485,51.4.00 89.93%1 67,83500 209.208.29 141,373.29 208.41°/0 2,252,49731 3,134,522.46 882,025.15 381685 'fru variance notes 11.1) ineledei pint dont C'ty related to a lax forfeit rcol Reflects fees From 240 new homey and 59 new contindrcial mins (Y110 includes 570k in revenue rot 1SD 91 6 no( binle,eled) hlontily variance is just a liming isule 011 receipt of VISA foods Ga3c hire Aid of 5.12.6e plus. Supplemental Aid of S11.51: Actual greater than budget 1.11151 to ma inineased shat e Reflects Lvov from 240 nee( homea and 59 new commercial orate Full Year 510541H YR) EXPEisSE 13111)(3FT BUDGET ACTUAL Variance (51- Variance Or/ BUDGE I: ACTUAL. 3'ariunce (S ) Vilarisc (931 I 110 - Alayrir & Council 2016 94 to dine ?sluk Month Mandl Month YTD YTD YID YTD 1'1' Salaries 25,69060 611090 0,00 0,00 0,00 0.005, 12,3,15.00 0612 12,5-15.00 I 00.037e FICA Contributions 1,592.78 600% 0.00 0.00 0,00 0.0096 796.39 0.00 796.39 1(31,002:4 isiedieare Cerunbid ions 3 7 2 .2,4 03)090 600 0,00 0.00 06096 I 36.2 7 0.00 156.27 100,00°6 Workers Compensai inn 301400 2.63% 6,09 0.00 0.00 0.0094 300.00 7.90 292,10 97.3714 Nlileage 500.00 0.00% 0.00 0.00 0.00 0.007'o 375.011 0.00 375410 100.6194 Nliaccilaneous 5,0011013 116_51% 0.110 59.26 (59.26) -100.0054 5,00000 9,325.15 (4.315.76) .863290 Does & Sidiscnptions 11,541060 1.3947% 1,060.00 736.53 263.42 26.3194 11,000.00 16,038.78 (5,035.75) -45,519l 2016 share of LA1C annual Proi made in Sept 2015 phis Moro Cor-di-cores & Training 1,00600 49.00% 0.00 490.00 1490.001 -100.0096 750.110 490,00 76600 3-1.6794 Cities annual incaihership o1:53.7k & VS191 for 5.3, Mi01110S Total (slayer & Council I 45,955.32 55.2390 1,000.00 1,235.84 (255.54) -28.53% 31,251.66 25,862,44 5,300,22 17,25% InAlgural liner in tiro >cut 1320 - Administration FT Salaries 145,000.00 I 20.53% 11,153.85 13,7,16.50 (2,59115) .212534 133,346.15 174,76128 (.10,915.13) -30.57% l'T Salaries 0,00 0.011% 0.00 0,00 C1,00 0.00% 0.00 5,613.00 0,613.001 106016 Intern position realincaied to Admin PELLA Contributions 10,875.00 112.77% 836.5.1 1,03120 ((94.56) .23.2790 10,035.46 13,35630 (3,3(2,34) -310016 ICNIA Contributions OLIO 0.0090 0.00 660 0.00 0.0090 0.00 600 USID o.no^A FICA Contributions 8,990.00 12519% 691.54 501.84 (I I 1,30) 4166990 5,195.46 11,254.22 (2,955.751 -)5.6294 Medicare Connibutions 2,102,511 125.17% 161.73 157.76 (26.03) -15.0936 1,910.77 2,63163 (69680 -35.6014 ElealtniDental Insuraace 30,55060 83.43% 2,35600 2,337.20 10.311 6-160', 23,200.00 25,456,40 7,713,60 9,6216 U11011plvymentDcncE is 0.00 0.00% 0,00 0.00 0.00 60014 0.00 OM 0.00 0.0056 Workers Compensation 1,140.00 543.44% 0.00 0.00 600 0.00% 1,140.00 6,352.24 (5,1)2,24) -44644% Wide Supplies 5,80600 63,9090 50060 356,92 14 1.05 13.2116 5.300,00 4,865,92 434,03 3. I 9da Printed NUM 0,00 100,00% 0,00 0,00 0.00 0.0096 0614 771,32 (771.32) -100.0054 YID 3 NI rums i',16,5,7k tinu Oui; deureascd duo 10 4 credit Legal Scrs(ees 6(1,000,00 531,87% 5,000.00 40,9003(0 (35,000.0U) -700 0056 55,01060 3-19,12156 (294,113.561 -534,779, being i551.4a, Nov is- an estimale based on Oct Neigsleuer4Website 3,n3)0.00 (HA% 0.0U 600 0.00 0.0054 6,1009.90 0,00 6,000310 100,0016 Asscssing Services 38,000,00 341,939/. 2,500.09 2,500.00 0.00 0.00% 33,500.00 33,797,95 (202,95) 6.5796 Contract Serv4.es 61111 06090 0.00 236.63 (236.65) -100.0096 0.00 350.65 (35665) -1000014 Postage 2,0110.011 117,0490 0.00 0.00 0.00 06090 1,50000 2,740.75 (1,140.75) -52,7290 (Aka ge 55060 68.565/s 50,00 81,06 (37.00) -74.00% 55600 377.54 172.36 313456 Legal Publishing 10,040,00 73.27% 30060 365.63 434.37 54.30°6 9,250.00 7,355.51 1,49118 20.4596 Insurance 23,00660 93.29% 0,00 0.00 ORO 0.0096 25,00600 76,121,00 1,879,00 6.713-4 Cable ()potation Espensa 4,506110 71.8590 40.00 0.00 400.00 100.0656 4,400.00 3,54100 85560 19,439's Miscellaneous 60600 14.7390 5600 0.00 50.00 I 00.011% 550611 84.35 451.55 33.9.11', Ducs & Subscriptions 1,260,00 1564490 10060 0.011 100.00 1060036 1,10000 1,577.37 (777.32) -766794 Ilno'ss 0,00 OA% 0.00 0.00 0.00 0.009', 0.0 0.00 0.00 (1.0096 Cunierences & Training 3,35060 25_1890 2 506(1 20.00 230.00 926054 3,100.00 546.95 1,153.0,1 72.6316 Stall:Development 0,00 0.00% 0.00 0.00 0.00 0.00% 5.00 0.00 1100 0.0096 T o I o I Administrution I 36(1,99750 186.0836 24,843.66 61,675.80 (36,832.14) 143.26% 331,713,84 671,7.36.51 (340,0223)7) -102,5090 0,3,42 1410 - Elections PT Salaries Dike Supplie, Legal Publication:,Notification Equipment Repair Colony Election Fees Primed FM -II. NlisceHai-lento Fora) Elections 1520 - Finance iT Sa PT Salaries KIRA Cunliihmions FICA Contributions Medicate Contributions Health/Denial Insurance Unemployment 11-enefils Worlecis Compensaiimi Office Supplies Printed Forms A LAG Services Contract Services Mileage Miscellaneous Dues Se Subscriptions Conferences ee Training Total Finance i,IONT 11 YlD . 113/DOET AC 111.1354, vt,h, (9) Variance (5s) Buuirr ACTUAL Variance (5) Variance 0.3 Mornti Month Month 01oroh YTD '971) `all VTD 12,000,00 0.00% 0.00 3,533.50 (3,5J3,50) .100.003s 123300.00 7,0,17.00 4.963,011 .11.3611 500.00 0.007/s 0,00 0.00 0 00 0.00% 500330 0,00 500 GO 100.0019 500.00 0.0009 0,01) 9.00 0.00 0,00% 500.00 0,00 500.00 100.0690 500,00 0,011% 0.00 19,97 (19.97) ,100.0050 500.00 19,97 430.0,1 1 0931i390 950.00 126.32% 0,00 0,00 ON 0,0070 950.00 1,2013.00 (25000) .26327, 150.011 0009 0,00 0.01 0,00 0.00035 350.00 0.00 350,00 100.007, 1,000.00 74,6009 0110 333.31 1333.31) -100,001s 1.000.00 745.97 254.111 35.401, 15,900,00 56,99% (1,00 3,086,76 (3,994.78) 400.00% 15,900.00 9,0112.94 6,797.06 43,01.1/, 60,63(1.44 93.3409 4,65335 4,883%06 1233.71) -5.020s 53,940.16 57,506,6S (1,966.72) .1,550,110 257.83% 350,60 693.76 1343.76) -95.2208 4,200.00 11,731,08 (7,53(.08) 4,888,53 98.5409 375.25 410,13 (34,88( -9.301e 4,55101 4,817.40 014.391 4,041,19 102.20% 310.21 330.90 (20.69) -6.671; 3,722.-19 4,130.15 (401.66) 945,12 162,2009 72.55 77.39 (4,84) -6.6773 870.58 965.92 (95.34) 10,880.110 96.009's 836.92 570,40 (334 8) -4.000) 10,043,08 10,444.50 (401.72) 0,00 0.1.1009 0,01 0.00 0.00 0,0074 0.00 1.1,00 0-00 550.00 43,12% 0.00 0.00 0.00 0.001s 550.110 237.16 312.84 1,000.00 20,5509 0.00 33.95 (33.93) -100.00% 1,029-00 205.50 519.50 500.00 0.01109 0,09 0,01) 0.00 0.00% 375,00 775,53 (400.93) 2)1,650410 91.43119 0,00 0.00 0,00 0.001; 26,150-00 26,195.00 (45.00) 6,700410 1,5409 575,00 10.55 564.45 98.1706 6,125.60 103.39 6,011-61 50.00 0,0 LO/ii 0.00 0.00 0.00 0.00% 511.00 GAJO 50,00 21111.00 35,0009 0.00 0.00 0.110 0.0070 150.00 70.00 00.00 7.5(L7)9 22,07% 0,00 0.00 0.00 0.0074. 730.00 170.00 530.00 5511.01) (L00% 0.00 ow (no omo% 507.00 oil° 500,00 124,835.30 94.2509 7,173-28 7,114.17 (140419) -1.9609 114,854.32 117,653,11 12„7911.791 -3.5719 -179.3119 -6.9341; -10,95% .10.951s -4,009; 0.007, 56.88% 79.9507 -106.89% -0 177; 98.311; 10(1,00% 53.331, 7 7.339; 1C0.001; -2.4471s 0,03,1_3 kill Year i 13107611i YTO MIDGET BUDGET ACTUAL Varian:5(S) Veniance (2a) BUDGET ACTUAL Variance (5) Variance (751 191U - Planning & Zoning 1116 55 to dale Olenth Month 8.1orith Month YID Y1 I/ Vro 9.'147 3747 variance noms 121- Salaries 137,09(00 105.8496 10,546,00 i 3,154.26 (2,603.26) -24.73% 126,552.09 141,11)2.10 (13,550101 -14,6625 PT Salaries 4,800.60 130.440'5 0310 0.00 0,00 0.00°S 4,30000 6,26100 (1,461.001 -30.412; PER!, Cc/n(0E1506ns 114281.35 105,86% 790,95 936.56 (195,61) -24.752; 9371.40 10,335.05 (1,343.651 -14.632; FICA Conti-R.01mi 8,5110.03 101.57% 633.33 771,92 (1(307) -IS 0625 7,546.22 8,1535.53 (1,042.611 -13.29% Muthearc Conlributions 1,937,92 104.57% 152.92 150.52. (27.60) -1303% 1,533.00 2,075.77 (243.77) -13.23% IleablilDratial insurance 34,31400 63,77% 2,678.00 1,350310 823.00 30.92% 32.i 36.01) 21.20000 9.936.00 30.92% 1Varl.eis Compensation 500,00 60.24% 0.00 0,00 0.00 000°5 800.00 481,91 313.09 39,76% DCITIOper CSernw CITSCI COSI. riNas'ety 0,00 -1011,007, 0.00 (13160.04) 1,460.64 100.0025 000 (12,501112) 12,590.12 11270055 °rice supplies 1,sun,09 36.11% 150,00 35.93 61,02 42.63% ' I.350,00 649.97 1,000 01 60.61% Printed Forms 750.00 0.00% 0,00 0.00 0,00 000% 73000 11,00 750.30 10000% Emaneering Sunices 20,000.00 78.1.2% 1,500.00 2,152.00 (357,00) -56-302'5 11,300.00 15,624.01 2,875.99 15.55% Conimci Services 60,1100.00 53.43% 0.00 6,215,37 (6,2(3.37) -100.00% 45,000.00 35316157 9.939.63 22,09% YI13 includes Easi Metro Strong malysts uosts I9130./ le potential ORE line Poslae 200,00 3.23% 0,00 0.00 0.00 0.009, 150,00 6315 113.55 95,7035 talileage 23000 136.6053 3000 15.63 (3.63) 552.1035 230.00 341.50 (111.50) -43.43% Miscellaneous 5110.00 6.211% 5000 25.00 25,00 50,0075 450.00 31.00 11900 93,11', Dues & Subscriptions 600.00 11.67% 50.00 30.00 0,00 0.0085 550.00 70.00 430.00 37,2721, Elucks 300.00 40,67% 23.00 0.00 25.00 1 orL00% 275.00 122.0() 153.00 55,047, Conferences & Training 1,00000 70,592/5 0.00 0.00 0.00 0120'4 1 5ao.uo 1,410.00 99.00 0,00% Total Planning & Zoning I 234,681535 513.1155 16.626,72 24,259,60 (7,632.83) 45.9167 152,515.62 236,622.3.1 15,892,78 6.7.9% 1930 • EngincerIng Services Engineering Services 48,0110.00 53.43% 4,000,00 2,97500 1,025.011 25.63% 41000,00 30,471.32 13.523 18 30,7525 Total Et1510eer1n4 Services 0,00000 63.439.4, 1,00000 2,975.00 1,015.00 25,6367 44,000.011 30,471.82 13,525,18 30,75% 19411- City Hall Cleaning Supplies 30.00 0 410 2/5 0.00 000 0.00 0007, 50.00 0.00 5000 100.00°5 Buildi lig Repair Supplies 300,011 0,00% 23.00 0.00 25.00 100,0086 275.00 0.00 273.00 10130031, 00Iities 7,500.00 38.1679 750,00 261.48 453.52 65.117, 6,750.00 4,362.32 2,357.65 351785 Refuse 600.00 169.41% 50.00 112.94 (62.94) -123.8885 35000 1,016.46 (466.46) -34.319, Repairs'31aint Centennial 151.1g 6,000,00 397.41% 500.00 2,513,70 (7,3(3.70) -462.7455 5,500.00 23,544.43 1)3,34(,43) -333.54% Go) includes sidewalk repairs to Cily Ball not budgeted. Repairs/Mainl Cuinraccubl Equtp 10,800.00 98.11% 900.00 554.35 45,15 5.02% 9,90000 10,60738 (70738) ,7,15% facility Coke 19,532.00 93.05.4 2,461.00 2,666.00 (205,00) -8.330, 27.071.00 27,481,00 (410.00) -1.5 HO Rent inciease effective Hill 96 Aliscellancous 300.00 620.04% 25.00 0.00 25.00 100,00% 275.00 1,360.13 (1,355.131 -576.410, Total Cily Hall 55,052,110 115.555's 4.711,110 6,708,97 (1,997.97) -42.4150 50,371.011 69,171.77 ((3,300.77) -37.12% Total Genera) ((civet-Innen t 1915.3.52A7 _124.07% 524351,66 1118,106.16 (49,75130). -55532.6% _840,507,41 1,1611,521.73 ()20,014.79) -38.0767 Oilts11_,1 - DEPT 420 - PUBLIC SA FETA Full A' Cdr MONT II 3/17D I100D91 EA IDGE 1 ACTUAL Vtnianee(5) Variance (10) BUDGET ACTUAL Varianee (5) Vanance (%) 2100 ,. Police 2016 '10 in dote 61onlii Monili Month Month YTD VII) A'TD AID Litiv Enthreement Con1ia.7-7 527,060.47 -19,13% 0.00 0.00 0.00 0.0004 261,330.74 253,679.2A 9,850,98 3.7490 'fetid 1'ulke 52731611.47 43,13% 0.00 OM 0.00 0,011% 263,530.24 2533179.26 9,350.93 3,74% 2 450 - Prnsrciulon e 'kilo ney Criminal 54,700.011 73.91% 4,600.00 3,565_38 1,03.1,67 22..49% 30,1 on co 40,430.7 I 9,669.2.9 19.300 'Fo90 Prowculinn 54,700.00 73,9104 4,600.00 3,36533 1,034,62 22.4904 50,100.00 40,430,71 9,669,29 19.3004 2220 - Fire FT Salaries 70,300,00 93.79% 5,407,69 5,613 06 (2.05.37) -3.50770 64,892.31 63,932.93 (1,1740.67) -1.6004 PT Salanes 110,000.00 74.2604 9,166.67 9,763.15 (96.45) -1.0530 100,833.33 81,635.50 19,1.17.53 15.9.970 PER.A.Cunuibu00ns 11,381.60 111,40% 1776.03 1,165.80 (259.75) -33.07% 10,512.53 12,656.99 (7.(74,44) -20.65% FICA Contributions 7,3833) 75,32% 565.33 574,32 (5.99) .1.050, 6,520.00 5,563.22 1,734,75 18 43% Medicare Contrilmtions 2,747.27 79.59% 211.33 203.67 2.66 1.2.67 2,535.94 2,156,44 349.50 13,737, 1 la 711/Deriltil Ins -unmet: 14,346.00 37,94% 1,142,00 1,05 &CO 54.00 4.737-, 13,704.00 13,056.60 645.00 4.7374 U inplumeni. Benefits 0,00 0310 % 0.07.1 0,00 0500 0.00% 0,00 0.00 0.00 tutri, Workers Compensation 18,590,00 80.89% 0,00 0.00 0.00 0.000', 10,570.00 14,965.50 3,5371.50 19.11:i °thee Sepplies 850.00 169.91% 70430 300.53 (238.53) -3411.76% 770.01 1,441,22 (67422) -97.5636 EMS Supplio 3,400410 23.0104 280.00 0,00 780.00 100.0013 3,080.00 731,30 2,797.10 74.6076 Eire Prevention 3000,00 4.55.10 250.00 0003 250,00 100.0050 2,750,00 136.35 2,613,65 95.0410 Fuel, Oil & fluids 13,000.00 48,99% 1,100,00 939.23 169.77 14.6206 11,900.00 6,363.93 5,531,03 46A696 Small Tools & Equip 123100.00 85,65% (,00.60 7,700.27 11,700.77) -170.0350 11,000 00 10,395.15 601.55 5.4730 P6y61c319 3,904.00 108.12% 300.00 MO 300.09 100,00% 3,600.00 4,221.00 (62).007 -1725% Radio 18,097,51 82.90% 0.00 0.00 0,00 0,0007 13,573.13 15,002.26 (1,479.15) -10,5370 10,111e,the 500310 162.71% 40.00 0.00 40.00 100.0004 460.00 813.54 (353,54) -76.56570 I01e0d00e 8,350400 87.967, 0,00 0.60 0.00 0.01.17, 5,307.00 7,290.00 1 3,117.012 12.24% Eleelrie Utilk 15,500.00 65.26% 1,30000 553.42 746.55 51,43% 14100.00 10,114.96 3,985.04 23.2604 Rcfilse 1,21113.130 230,9504 100.00 274.03 ((74.03) -114.03% 1 .100.00 2,711,45 (1,67145) .1 51.93% ReptlitiMaira Bldg 15,130.130 55.97%. 1,125.02 136.60 938.40 87,3.6% 14,175,03 8317-1.11 5,65058 40.0104 Repairilvlaint Equip 25,650,00 104.45./0 2,100.00 2,333,30 (733.30) .11.117, 23,500,20 26,791.51 (3,291,50 -14.0104 1Jniform6 4,100,00 61,85% 250,00 330.00 (30.00) -32,0050 3,700,00 2,335,90 1,164.10 31.46% MisccIlanceii, 2,000,00 107,19% 150.00 212.53 (6255) -41,7030 1,5170.00 7,143.71 (343.71) -19.10% thics & Subienplions 3,86100 8.1,520 320,00 0.00 370,00 100.0076 3,520,00 3,265.22 255.00 7,24% 13,70E0 440,00 52.27% 40.00 OA 40.00 100.01170 420.00 230.05 (90.00 45,249, (Tido:rites .5. Training 17,000.011 1108255 0,00 4,647.69 (4,647,63) -100.00Th 12,000.00 13,839.03 (6,839.03) -.56.991,0 Conferences & Training (1(040) (6,000,00) 000% 0.00 0.00 0.00 0,00% (4,3073001 (4,000.00) 1500.001 11.1150 EIrc 377,231,71 83.16% 25,797377 311,348,61 (4,551,51) -17.6404 343,00126 313,701.33 29,301,93 8.54% 72250 • Flre Rad Fire Stoic Aid 37,323.05 151344% 0.00 59,136,24 (59,136,241 -100310% 0.00 59,116.24 (59,136,24) -103 0% 1330e Fire Aid of SO 7.61., plus Suppleme0141 Aid orS11.31.- "Loial Fir, HOW 37,323.00 188.44% 0.00 59,136.2.1 (59,136.14) -100.00'/, 0.00 59,13(424 (59,(36.21) -100.00% 24110 - Building 11,901ion FT Sakeles PERA Cord riliur ;ons FICA Coin3dam0n0 Nledicare Conifibui ions lwairatee Unemployment Elenelils Woikeis Compensation 011icc Supplies Priced F011115 Fuel, Oil & fluids EnOiceiln hiSpvctor 9. 011086:1 Service; Mileage Insuranze fie9airs.7slainl Equip Uniforms Miscellaneous Dues & Subscriptions Hocks New 'Fruels Conferences & Training 'Tofu' Building Inspections 2500 Emergency Communications Coniraci 51,1,1CCS Tolul Emergency Cuointunleallons 270(1 Animal Conlrol Primed pours Canicael Seivicet Miseellanegies (Impounding) 'Fetal Animal Coiltrul Fetal 1`61.41e Safe() Full Vex I MONTH VII] BUDGET : in TOMEI AC -I DAL Variance (S) Variance (''op BUDGET ACELIAI. Variance 151 Variance 010 1016 % in &Ile Alon(11 61.101 3.10n01 Mon111 N'TU 17D Si IC, N'TD 168,171,00 87.17%, 12.936.22 16,169 72 13,433.49) -26.343; 155,234.77 146,53751 6,617,26 5.578; 12,612.83 83.5136- 970,22 1.227.74 (237.52) -26.5430 11,642.61 10,513,42 1,109.19 9.53% I 0,42.6.6U 84.15%502.05 976.11 (174 OS) -21.70% 9,624.56 8,794.90 829.66 8.623; 1,433.45 84337', (87.58 228.25 (40,70) -21.7080 2,230.90 2,056.85 194.02 5,622; 29,692.00 74.47% 2,251.00 2,234.00 3000 1,31% 27,405,00 22,111.110 5,297 CO 19.339% 0.00 9.00% 0.00 0.00 0 00 0,0080 0.110 0.00 000 0.0080 5,000.0U 29.23% 2,503 00 0.00 2,5110.00 100.0080 5,000.00 1.463.81 3,536.19 70728; 2,100310 72.23% 175.00 370.54 t 193,541 -111.741, 1,925,00 1,516.43 .108.17 21.2080 700.00 0.003; 0.00 0.00 0,00 U.30% 523.00 0.00 525.00 100.008; 6,500.00 8,0100 500,00 0.0n 500.00 100008; 6,000.00 5111.63 5,479,37 41.32.3; 1-1,00000 18.86"/0 1,000.00 0.00 I .00.00 100,50% 13,100_00 3,639,75 10,461425 79.853; 0.110 100.00% 0,00 0.00 000 0.003; 0.0U 4,58641 (4.566,4)) .100.003; 2410,011 (1,00% 0.110 0.03 03/0 0,00% 200.00 0.00 200.30 1011000 900,011 19,739', 0.00 0,00 0.00 0.0413O 900.07, 173.00 12.2.00 811.223; 1,800.011 9049% 15000 1,353.50 (1,403.50) -935.613; 1,650.00 1,626.86 21.12 123% 850.00 0.003/0 80.00 000 8000 100.003; 750.00 80.00 700,00 89.741; 725.00 47.1600 60.00 0.00 60.00 100.00% 675.00 341.65 333,12 49.35% 700.011 56,433; in.00 0,00 50.00 105,005-. 650.00 1E500 465.30 71,3-110 725.00 120-01% 0.00 100 0.00 0,008; 725.00 870,08 ()45.051 .20.01% 0.00 0.00% 0.00 0.00 0.00 0.000, 0.00 0.00 0,00 0.00% 3,223.00 19.227',, 0.00 0.00 0.00 0.00% 2,330.00 620.0u 1,930,00 75.690, 260,763,91 78,51% 21,696.08 22,979.91 (1,284,83) -5.92% 240,84034 204,714.98 36,125.80 15005, 7,400.00 50,613; 0.011 0.00 0110 0,00% 5,550.00 3,7.1500 1,805.00 12,522; 7,40000 50.61% 11.00 000 0.00 0.00% 5,550.00 3,743.113 1,30500 32.5200 OA 0,00% 0.00 0.00 0,00 0.1.10; 0310 0.00 0.00 0.007, 7,950.00 122,53% 630.00 2,156.00 (1,706.0)1) -262.46'0, 6,900.0n 9,251,00 (2,35(.00) -34.07% 0.00 0.003; 0.00 0.00 0.00 0,00% 0.00 n.00 000 0.003; 7,5.30,110 122.53% 65000 3,356.00 (1,706.00) -262.46% 6,900.00 9,25 LOU (2,351.00) -24,1173; , 72,031,09 69550',1 52,742,15 010,350.14 (65,641.99) -124.469% 909,924.34 1014.653,52. 23,365.82 2.735,, Detail DEP T 4.10 - PUBLIC SIt /RUN Full Yen, 910Of11-1 I'FD 111.113GC1 BB WET ACTUAL Vasiamie (5) N'aBance Oki 3UDLIE1 ACTUAL Variance (5) \hurting,: Or) 3100 - Public Works 2016 5r to dale Mani', Month Month Month YID YTD YID YID ElSalaries 169,779.00 135.22°/a 13,059.92 20,154.35 (7,094.93) r54.335-r 156,719.03 229,575 Fri 172,956.96) -46.49% 0'1112 wilco; payout of pior Director PTO balance ($)2k) rrn 1,,,,it,,, ,,,um rtileeli Cl.q.:11011',1,10-ikludy I 61.0,:d re, PT Salaries 7,000.110 0007, 0.00 0,00 0.00 0.04/52, 7000110 009 7,000.00 100.1205, year 9s YID 'ERA Conurbations 12,733.11 131.2799 979.49 1,511,62 1532.1.31 t54.33% 11,733.93 16,711.70 (4,3100.7)1 -11219r FICA Contributions 10,526.30 129.6799 309.72 1,191.39 (391.67) -47.145, 9,716.53 (.1,643,97 (3.032.39) 404759 Medicare C‘1111,itruliOrlf, 2,401101 119,67% 189.37 279.62 (99.25) -17.13)7, 2,272.45 3,19125 (9)9.51) -43.491. 114a10036nial Insuranee 44,759,00 95,2099 3,443.00 3,610.00 ( 167.00) -4.35% 41,316.00 41,60900 (1,293.00) .3.13% Uncrnploparent Fienefris 0.00 0.0099 0.07 0.0U 0.00 0.00% 1100 0.60 ROO 501.7, Woken Compensaiion 19,000.00 77.65% 0,00 0.00 0,091 0.00% 19,000.00 13,977.59 4,012.41 22.3559 Office Supplies 2,000,00 02.699', 171/00 169,20 0.90 0.477, 1,830.00 1,253.74 576.26 31.49°, Shop !slater -ails 2,000.00 I 13.94% 165.110 32.31 132.69 30.47.5r 1,315.00 2,378.91 (5618)) -31.06% Building Repair Supplies 500,00 334,53% 5009 73.17 (25.17) -50.345k 450.00 1,672,64 (1,222.64) -271.705k Small Tools and Minor Equip 1,200,00 303.93% 100110 967,39 (3$7,39) -887.39% 1,101400 3,047.42 (1,547,42) -231.5819 Engineering Serves 12,0101.0(1 37.71% 1,000.00 143.00 352.00 93.20% 11,000.00 4,525.50 6,474.50 53.1161k Contract Services 1,000.011 570.02% 250.00 1,131,55 (93).55) .,(00.00% 750.00 5,700.20 (4,950.20) 3665,03% Include cleaning sss ai 111V bam no budgeted bra improved by CC Radar 1,3110.00 71.32°/v 0.07 0,00 0.00 0.004% 975,00 927.13 47,32 4.90% Slileage 1/210 0,00% 0.00 0.00 0.00 0.0059 0.00 0.00 0.00 11,110% Insurance 16,000,00 94,41% 0.00 0.00 000 0.00% 16,000.00 13,105.00 993.011 5,59% Elatria Ublity 28,0011.00 5339% 3,000.03 547.26 2,4527-1 91.765k 24,500.00 15,004,79 9,495.21 39,76% Refuse 2,5011,1111 94.67% 200.03 216.67 (16.67) r3,3.3% 2,300.00 1,366.7U (66.70) -2,9056 Fuel, Oil, Fluids (ALL rictus) 41,0110.00 48.31% 5,000.03 2,58 1.43 2,418.55 45.379, 37,500.00 20,291,26 17,208.74 45.39% Repaindslaini 131dg 4,000.00 224.405k 330.00 2,372.5.1 (2,042,54) .619.95% 3,630.00 9,976.10 (0,346,10) -147.192k Repairilvlainl NOT Bldg 5(10,00 33.0e% 50,00 ROO 50,00 100,00% 450.00 164.99 255.01 63,3-4% ReptirrIslainl Equip (in) 2,400,00 406.909', 20009 3,333.96 (3,)83.36) .1591.9319 2,200,00 9,911.65 (7,613.65) i346.055k Repiritslaira Equip (015) 5,080.00 10.380', 401/00 0,00 100.00 10000% 1,600.00 519.93 4,091,17 69.725i Enuipmcni Paris 3,00000 4.41°A, 725.00 0,00 725.00 100,005k 7,275,00 351.52 6.922.49 95.13°S Uniforms 3,600.00 111.57^/v 300,00 499.60 (199.60) r55.53% 3,300,00 4,016,67 (716.67) -21.72% Miscellaneous I ,1100.00 90,3959 50220 0.00 5000 100.00% . 950.00 903.95 46.15 4.369.1, Landscaping Maicrial 500.00 0.0055, 1100 79.12 (79,12) r 010.005k 500.00 79,12 110.80 94.195k Dues Sr Subscriptions 100.110 72.00% 0.00 0.00 0.00 OLIO% 150,00 14400 6,00 4.00% Conferences 9.: Training 4,415.00 86,079, 0.0U 44000 (440.00) I 00.00% 4,423330 3,903.74 616,26 13.93% Includes 93.1k for annuli 9-11'ely 'la Ming Personal Protection Equipmem 2,400,00 0.00% 201100 0,00 200.00 100.00% 2,200,00 000 2.20±1,00 I 00.002k Vehicle 11.110 0.00./, 000 0.00 0.00 0209,.0,00 34,345.75 (3.1,315,7)) .100.00°S Pm -elute ul 2316 2250 budgeted 2017 Clean up Days 5,500.00 173.79% 000 700,00 1700.00) .100,00% 5500.00 9,557,75 (405).731 -73.799s, 'fatal Public Works I 411,294,11 113.13% 30,671.50 40,160.60 (9,499,10) -30.941% 380,178,02 46,3,273.69 05095.671 -1239% 3110- Streets Equipmeni Parts 3,000,00 0.60% 250.0P ORO 250.00 1110.005k 2,750.00 19.94 '2,730.06 09.27°6 Street Maintenance 5)5,at:11s 2.11,000.110 33.57°A. 1,060.110 .366.32 633,69 63.375k 19,500.00 16,713.33 2,796.17 14.297, Seal Coating/Clack 1-illing 210,00000 123,72% 000. 0,90 0/I0 0.00% 210,000,00 259,807.25 (49,807.15) -13.725k YTD variance is a toning issue 6101 a nd Overlay Program 160,000,0(1 0.00% 0.00 53,573.69 (53.573.93) •1113.00% 160.000.00 53,573.63 100.416.32 66.52% YID variance is a timing iSSile Sign Repair Materials 2,500.0U 95.51.1% 100.00 11195' 89.15 39,15% 2,400.00 2.137.52 262.49 10.9429 Contract Swat:eh ,, General 10,001/00 159,4499 0.00 3,521.9d (3,521.90) -I 00220% 10,000.00 15,3(4.11 (5,944.)1) .58 44% Int:lucks sued condition assessment [OW not lair:lei:19d; approved by CC Contracl Services - ROW 5,000.00 0.00% 0.00 0.110 0410 0.00% 5,000,00 0.00 5,000.06 100.002% Rmirs/Minni Equipment 2,50000 30.3159 2011,00 coo 20.000 l02m0s6 2,300,00 757,73 1.541_25 6705% Total Si reels 413,0141,00 94.47% 1„550,00 57,472.73 (55,922.75) -3607,92% 411,950,00 349,954.09 63,1195.92 1.5.32% Detail 2 I" 611 Vcar MONTH 0-119 3123 - kr & Snow Renton al 131 if1GE'T BUDGE I- ACTLIAL V.Iriznue ($) Variance (740 OUDGET ACTUAL Variance (3) Vari,ncu 00 2016 9, in date Month ',loath Mona) NIcallt VTD VIP VTI2 V IT/ Landicapim; Material 7511.110 11.1/0% 1).00 300.26 (300.25) ,100.005,, 750.00 1.927,7S 1477.731 -63.71N 3antl/S0l 70,000 .011 39 ..82 % 1 5,000.011 0 00 15,000.00 100,C0'..; 50,090.00 773575,05 22.124,95 44.25% Contract Scrrius' 4,000,00 0,00% 1,1100.00 0.00 1,001.00 100,001, 3,000.00 0.00 3.000.00 100.062., 14.,,pa i r,fis lain( Equiprottu 12.500.00 92,770, 1.0011,00 6,674.43 15.671.43i ,567,44,, 11,500.110 11,59.5.76 (95,701 -0.3138., TOEIII ICP & SIIII,V 10C111Q,11 I 87,7.50,00 46.65% 17,000,00 6,974,71 10,033.29 55,97% 6.5,250.00 40,695.53 2.1,551.47 37,63% 3160 .Street LIghling Street 1.ielUing 36,400.00 90.44% 2.200.00 Total Strcvt Lighting 26,400,00 90.44% 2,200.00 2,3111 15 2,310.15 (110 181 (110.(8) -5.0 24.200.0D 24,200,00 23.876,14 323.116 1,34% 23,876.14 323.86 1.34% 32011., Recycling RaNyulinv Supplies 3,500.011 0.000, 0,00 0.00 0.00 0,0034 3,500.00 0,00 3.500.00 100.00 Miiccl lanccus 2.400,00 11,000 200.0C 0,00 200.00 100.00% 2.209.00 11,110 2,200.00 100.00% Total Recycling 5,000,011 0.00% 200.00 0,00 200.00 100.11U% 5,700.119 0,00 5,700.02 100,011% 3250 - Tree Program Cnatraci Serviee, 1,001E011 61.43% 0.00 Tula! Troc Program 1,01111,00 61.45% 0,00 Trual l'ublic 10 orl“ 0.00 0 00 0.00% 1,0110.00 614.50 385.51/ 35.35.,3 0,00 0.00 0.00% 1,1100,01/ 614311 395.50 38-55% 944.834,21 93.07%4 51.621.50 106,918.24 (00,235.74) 881,273.02 1,0 % 1 879,316,94 6,95.08 Required contracittl Slit lIclircry Detial„.8 DEpr 450 - CIXF RECILEATI 0 Fall Year WIDGET 52011 • Parks 51 Recreation 71116 PT Salaries 115,254.00 PT Sal -Ries 32,500.00 l'EllA Coninhnlior$ 8,644.05 FICA Cnniributionsi 9,160.75 Medicare Confilbulions 2,147.43 HeallhMental Insurance 19,019,00 11nempleymen1 Benefits 0.00 3Vorkers Compensation 4,71111,00 Shop Materials 1,004400 Chemicals 1,500,00 Equipment Parrs 4,001000 Building Repair Supplies 500.00 Ldndscapine 2,0011.00 Small Tools and Minor Equip 2,000,00 140eage 0.00 Insurance 3,200,00 Electric Utility 9,500.00 Refuse 1,500.00 Pepairfklainl Bldg 1,800.00 Repairilklaint NOT Bldg 3,000.00 Repair/Main( Equip 1,300.00 Rental Buildings 6,000.00 Personal Pmicction Equipment 1,700,00 filiseellancous 1,700.01.1 Tolal Parks 4: Recreation 1 231,320,73 IT & Telephone IT,Ilarderine IT-Solisvore 4T-Suppori Services IT-Nrfieorking INET Conlitigimey Telephone Total 10 & Telephone Grand Total all Expenses Sublotal Net Income (Mr Expenses DEPT 4611- Cow Am) Dtbt ServIce itIcrum, Transfer to CRT Projects (SReels) DEP 493 - OTII FINANCING C791A5-D TOTAL ENP ALL DEris 3,000.00 8,15.6.0 50,0110.00 0,00 93)0 70.820.00 81,976.1111 3,465,514.00 20,00000 20,1100.00 0,00 0.09 0.00 3,415,51.1,00 76to dale 57.10% 95,18% 63.07% 67.89% 62.89% 91,54% 0,00% 92.34% 139,83% 7 .49% 42-10% 123.77% 68.95% 57.62 9/s 6.02% 96,27% 72.788/a 6.67% 10.19% 98,62%' 139.02% 100,39% 25.82% 1.60% 69.140 146.33% 79,32% 92.66% 0,00% 0.00% 83,67% 90,91% 91.15% •17.2.14% 0,1111./0 0.011% OM% 0.00^/c 90,639/i, 131100E71 Mon01 6.365.69 2,501100 66-193 70-1.67 16-1,80 1,463,00 0.00 0,00 73.00 125.00 333700 30,011 166,00 13000 0,00 0.00 900.00 125.0U 13000 25000 125.00 300,00 1110.119 100.00 17,502,89 0,00 0.00 4,165,00 001 0.00 1,735.00 5,900.00 186,127,10 (118,292A0) 0,00 0.00 0,00 0.04) 186,127.40 MONTH ACTUAL Varianee (5) Mundt loath 4,130.83 0.00 313.56 240.1-1 56.14 1,450.80 0,00 0,00 0.00 0.00 0.00 1).00 0-00 162.73 0.00 0.00 141.74 0,00 0.00 7.18 0.00 376.011 0.00 3.74 7,387-16 0,00 335.00 4,711.25 0.00 0.00 2.214.19 6,900.44 347,751.34 (133,550.05) 0.00 0.00 0.00 (/.01/ 3-17,759,34 Nor (140111f ON cr L'iprnc L 0.110 0.00% (1)8,292.40) (1)8,550.05) 1,634.86 2,500.00 351.37 464 33 103.66 12.20 0.00 0.00 75.11.1 125110 330.00 50.00 166.00 (12.73) n.00 0.00 755.76 175.00 150.00 242.82 123.00 (32600) 100.00 91.26 111,121.73 ROO (335.00) (46.25) 0.00 0.00 (479,19) (1,060.441 Variance (%) Mundt 52.341( 100.0013 32E4% 53,97% 65.939( 0.83% 0.001; 0 001;, 100.001'n 100,00% i00.00T4 100.00% 1011.001'. -3.49% 0.009, ORO% 34.31% 100.0071 100,00°s 97.13% 10000Vo -65,2075 100.0035 91.26711 57.818/o 0.00% -100.0035 -1.11% 0.0035 0 00% -27.62% -17,97% (161,630,94) .86.845'o (70,757,65) -17.13% 0.00 04305; 0.00 0,00% 0.00 0.00% 0.00 0.0016 (161,630.94) -86,849'c (15-237.35) -17,13% BUDGET 171) 106,385.31 30000.00 7,979.12 8,456.03 1,977.03 17,356.131 0.0n 4,70000 925.01 1,375.00 3,030410 430.00 1,326.00 1,850.00 0.00 3,2(10.00 8,600,00 1,375.00 1,650.00 2,750.00 1,375.00 3,500.00 1,100.00 1.100.00 213,763.14 1,500.00 3,1.30.00 45,813.00 0.00 0.00 19,035110 74,556.00 2,927,028.94 074,531.631 20,00400 0 on 0.00 0.00 2.947,028.94 (691-31P). Viu ACTUAL v-,,Hanee (s) Variance ('.S) YTD YTD 6T14 65,8133.41 30,933,75 5,431,96 3.761.11 1,347.29 I 7,,109.60 0,00 4,340.16 1,393,43 1,057.42 1,634,16 013.80 1,373.97 1,052.31 5,079,05 6,914A3 100,00 183.96 2,958 33 2,085,34 6,023,43 109.34 31.16 159,227,71 4.390,0 6.387.83 46,325 73 0.01) 0.00 17.419.29 74,523,87 3,158,950.77 (14,418.31) 03/ 0.00 0 00 0,00 3,158,950,77 (24,428,31) 40,579 90 t933,75) 2,377.16 2,694,97 630.34 MAO 0.00 359.84 (,(73.45) 3)7,5S 1,945.84 (168.36) 447.03 797.69 0.00 171.00 1,635,37 1,775 CO 1.466.54 (205.53) (710.34) (323518) 790.16 1,063,34 .53,835.43 33,143. -3.1 ITS 31.67% 31.87% 31.37% 0.S)% 0.0000 7.66)6 -5 I 150 23.1084 33,60% -37.52% 24.4555 43,12% 0.005/0 3.78% 19.0055 92-73% 88.8875 -7753% -51.6655 .9.3255 71.93% 97,17% 25,18% (2,890,00) -192.678; 1,763.17 21.6875 (513.75) -1,1253 0.00 0.1100 0,00 0.00% 1,605,71 8.737; 30.13 0,310 (231,921.83) -7.92% 63010332 963853. 211,090,00 109,0031 0.00 0.00% 0.00 9.9634 0 no 0.007-k (211,92)401 -7, I 9 ))/. 6711,10332 96)609 City or Lake Elinti Boded to Actual 2(116 by Month Ati of November 30. 2016 200-Library Fund Dv mein 12(2012016 Full Venr Moo), VTL) BUDGET 2016 2016 Over/ 2016 2016 Over/ 2016 % to date MIDGET ACTUALS hinder? lit !DOLT AcTuews toinkr1 Notes REVENUE CUrreill Ad Valorem Tuxes 256,957,00 50.00% 0,00 0,00 0.00 128.473.50 123,473.50 0,00 Funds received from WA Cty July and Deeel ober Rental lucerne 0.00 0,00% 0.00 0.00 0.00 0.00 0,00 0.00 11110151 Ej wings 0.00 0.00% 0.00 0.00 0,00 0,00 0,00 0.00 13 liseclIalteous Revenue 0,00 0.00% 0.00 0,00 0.00 0,00 32,50 82.5U Oonat iot is 0.00 100.00% U.00 0,00 0.00 0.00 12,970,00 12,970.00 Includes gram proceeds of 510k from 13teincr Ftlii ToLii Revel tuc 256,957,00 55.03% 0.01) 0.00 0,00 128,473.50 141,531.00 13.052.50 EXPENSE (Over)/ (Over)/ U11(117 under Fr Sida ties 40,311.07 96.42% 3,630,84 3,307.85 (127.011 42,630.23 44,653.2() (2,022.97) PT SillilliC5 26,260.00 85.94% 2,020.00 2,016.36 3.64 24,240.00 22,563,62 1,671.38 PERA Contributions 4,277,55 117.360i, 368.54 436.32 (68,23) 3,909.01 5,041,07 (1,(32.60) FICA Contributions 3,479,5) 115.40',/,, 315.17 343.52 (33.35) 3,104.35 4,015.33 (350.98) Medicare Contribulion$ 813.73 115.40%i 13.7 I 0I,51 (7.80) 740.07 939.14 (199.07) FlealtliDeotal Insurance I4,144.0() 92.31% 1,033.00 1,088.00 0,0)2 13,056.00 13,056.00 0.00 Unemployment Benclils 0.00 0.0052, 0.00 0.00 0,0(1 0.00 0.00 0.00 Workers Compensation 0.00 0,0054, 0,00 0.00 0,00 0.00 0.00 0,00 Library sues supplies 1,100.01 0.00% 91,67 0.00 91.67 1,008.37 0.00 1,008.37 Office Supplies 3,000.00 76.36% 300.00 547.01 (242,0)) 3,300.00 2,760.97 533,03 Library Collection Maintenance 42,311,08 149,47% 2,000,00 6,993.08 (4,993.08) 40,000.00 63,987,65 (23,987.65) Legal Services 1,500.00 223.83% 0,00 0.00 0.00 1,375.00 3,353,25 (1,933.25) Contract Services 6,000,00 7.0094 500.00 420.00 80.00 5,500,00 420.00 5,080.00 Erginecring Services 0.00 0.00% 0,00 0.00 0.00 0.00 0.00 000 Tcicolion0 1,560.00 113,60% 130.00 182,61 (52.61) 1,430.00 1,850.13 (420.13) Inientet 1.800.00 48.3294 150,00 50.64 99.36 1,050.00 378.84 771.16 Infonnation Technology (Equirin 3,100.0(1 100.00% 0.00 0.00 0,00 3,100.00 3,100.00 0.00 Software 01)0 0.00% 0.00 0.00 0.00 0.00 0.00 0,00 litsumnce 2,000.00 31.85% 0.00 0.00 0.00 2,000.00 1,637.00 363.00 Utilities 7,500.00 75.13% 700.00 376.90 323.10 0,800,00 5,634.68 1,165,32 Refuse 600.00 134,2194 50,00 49.39 0,11 550.00 505.40 (255,40) Repair/Mahn 13Idg 12.00000 172.22% 1,000.00 320.00 180.00 11,000.00 20,060.75 (9,060.75) 14cpairi6laint NOT 1314 0,00 100.0094 0.00 0.00 0,00 0.00 13,380.10 (13,330.13) RcpairiNlaint Equip loul-Lli Inn 0.00 0.00% (1.00 0410 0.00 0.00 0,00 0300 Libraiy Card Reiniburscineins 12,000.00 252.06% 0.00 3,339.71 (3,339,71) 12,000.00 30,746.76 (18,246,76) WA Cty Svc Fee 9,300.00 0,00% 1,000.00 0.00 1,000.00 8,000,00 0.00 8,000.00 Library Service Improvements 46,000,00 0.00% 0,00 0.00 0.00 46,000.00 0.00 46,000.00 5olisco5limcn4i5 1,800.00 20.55% 150.00 0.00 150.00 1,650.00 369.94 1,280.06 Buildlog Purchase Rcpmt 0,00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 Building-Propcny Tax 1,000,00 99,55% 0,00 0.00 0.110 1,000.00 995.52 4,43 Odier Equipment 0,00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 Subscriptions 0.00 0,00% 0.00 0.00 0,00 0,00 0.00 0.00 Conferences iK: Traiiiing 3,500.00 0.00% 0.00 0.00 0.00 3,500.00 314,00 3,186,00 Programs 4,500.00 0.00% 300.00 0.00 300.00 4,200.00 0.00 4,200.00 Internal charges 0.00 100.00% 0.00 0,00 0.00 0,00 10.00 (10.00) Twill Library 256,957.00 93.675".. 13,917,93 20.603.90 (6,685.97) 241,803,03 240,096,113 1.107.00 Net Iiiconie/(Expeuse) 12,31115 Cash 13a lauce Net locoinet Expeuse) Accrued Al' CII' (sell` bolded) Contingencies 2014 Al' accrual reversal 11.110 (13,917.93) 120,603,001 6,685.97) (113.324.531 99, 65. , 14,159.50 48.04% -12,49% 232,917,24 260,683.75 0.00 (99,165.03) (168.07) (3(1.000.00) 0,00 Eliding Cm 7(12.917.24 1(11.355,6 Library Itenovatiolis Parking Lot Desigii work THE CITY Or L'\KE ELN/ 0 MAYOR & COUNCIL CO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Monthly Assessor Report Dan Raboin, City Assessor Cathy Bendel, Finance Director Cathy Bendel, Finance Director UNICATION DATE: December 20, 2016 CONSENT ITEM #4 SU(,;(;ESTEI) ORDER OF BUSINESS: Introduction ol ltein City Administrator Report/PresentationAdministrator Questions from Council to Staff.......... ........ Facilitates Call for ..... ............................. ....... ............ Mayor S.: City Council ....... . ........ . ...... ............... Mayor & City Council Action on ............... .......Mayor Facilitates SUMMARY AND ACTION REOUESTED; As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through November 2016 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 3 plat; 5 split/merge Sales collected and viewed — 24 Taxpayer inquiries — 6 Miscellaneous inquiries - 4 Inspections — Residential — 101; Commercial — Building permit reviews — 31 Pictures taken — 112 Other work performed included: • Monthly meeting with County residential and commercial supervisors • Input of all inspection and permit work -- page 1 -- City Council Meeting [Consent Agenda Item#4] December 20. 2016 • Perform sales verifications and land value analysis using LS and other resources • Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the November 2016 monthly assessor report. -- page 2 -- "I'llE (IT'' LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: AGENDA ITEM: Building Department Report SUBMITTED BY: Mike Bent, Building Official THROUGH: Mike Bent, Building Official REVIEWED BY: Cathy Bendel, Finance Director 12/20/2016 5 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly building department report. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agencla. STAFF REPORT: Below is a snapshot of the year to date statistics through November 2016. ........................ Comparison data is also include from prior years for new home single family construction and total permitting activity. Attached are the system summary reports breaking out this information further, including the statistics related to the inspection activity. 2016 2015* 2014 New homes 240 125 30 Total valuation 875,954,726 $40,756,287 S15,902,815 Average home value $337,742 $326,050 $530,093 Total Permit Valuation YTD $1 17,337,166** $45,927,444 $26,098,162 *Includes one home rebuild clue to fire **Includes ISD 916; $17M valuation RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the November 2016 monthly building permit report. ATTACHMENTS: 1, Valuation Report 2, Permits Issued & Fees Report 3. Inspection statistic report for November 2016 CITY OF LAKE ELI1,10 Valuation Report - Summary Issued Date From: 11/1/2016 To: 11/30/2016 Permit Type: All Property Type: All Construction Type: All Include YTD: Yes Permit Kind Permit Type: BUILDING SINGLE FAMILY BASEMENT FINISH SINGLE FAMILY DECK SINGLE FAMILY NEW CONSTRUCTION SINGLE FAMILY PORCH SINGLE FAMILY REMODEL SINGLE FAMILY ROOFING SINGLE FAMILY SIDING SINGLE FAMILY WINDOWS Permit Type: BUILDING - Total Report Total: Period YTD Period YTD Permit Count Valuation Dwell Units 2 S40,000.00 3 S40,165.00 20 $7,354,396.00 $20,000.00 2 $467,000.00 4 536,000,00 1 S5,000.00 4 $62,687.00 0 0 0 0 0 0 0 0 37 S8,025,248.00 0 500 51E7,337,166.11 0 37 $8,025,248.00 0 500 5117,337,166.11 0 12/12/2016 Page 1 of 1 CITY OF ELMO Permits Issued & Fees Report - Detail by Address Issued Date From: 11/1/2016 To: 11/30/2016 Permit Type: All Property Type: All Construction Type: All include YTD: Yes Status: Not Voided Permitt, Date Site Address permit Dwell Valuation Revenue Plan Check State Park SAC SAC VAC Total Fees Issued Count Units Surcharge Fees Units Fees Fees Permit Type: BUILDING Permit Kind: COMMERCIAL ALTERATION Permit Kind: COMMERCIAL DEMOLITION Permit Kind: COMMERCIAL FIRE ALARM Permit Kind: COMMERCIAL FIRE SUPPRESSION Permit Kind: COMMERCIAL GRADING Permit Kind: COMMERCIAL HVAC Permit Kind: COMMERCIAL NEW CONSTRUCTION Permit Kind: COMMERCIAL REMODEL Permit Kind: COMMERCIAL ROOFING Permit Kind: COMMERCIAL SIGN Permit Kind: COMMERCIAL TANK REMOVAL Permit Kind: COMMERCIAL TENNANT BUILDOUT Permit Kind: COMMERCIAL TENNANT SPACE REMODEL Permit Kind: COMMERCIAL WATER TOWER Permit Kind: MANUFACTURED HOME ROOFING Permit Kind: PUBLIC ALTERATION Permit Kind: PUBLIC GRADING Permit Kind: PUBLIC NEW CONSTRUCTION Permit Kind: PUBLIC REMODEL Permit Kind: SINGLE FAMILY ACCESSORY BUILDING 12/12/2016 Page. 1 or 7 Perniitt4 Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fces Issued Count Units Surcharge Fees Units Fees Fces Permit Type: BUILDING Permit Kind: SINGLE FAMILY ADDITION Permit Kind: SINGLE FAMILY ALTERATION Permit Kind: SINGLE FAMILY ATTACHED FIRE SUPPRESSION Permit Kind: SINGLE FAMILY ATTACHED NEW CONSTRUCTION Permit Kind: SINGLE FAMILY BASEMENT FINISH 2016-01241 11/10/2016 1195332ND5TN 0 2016-01277 11/17/2016 858 JULEP AVE N 0 Permit Kind: SINGLE FAMILY DECK 2016-01263 11/23/2016 709 JUNIPER AVE N 2016-01297 11/28/2016 3819 LAVERNE AVE N 2016-01265 11/14/2016 4881 LILAC PLACE N 0 0 0 Permit kind: SINGLE FAMILY DEMOLITION Permit Kind: SINGLE FAMILY DOOR Permit Kind: SINGLE FAMILY DRAIN TILE WATERPROOFING Permit Kind: SINGLE FAMILY GARAGE Permit Kind: SINGLE FAMILY MANUFACTURED HOME 28,000.00 12,000.00 17,665.00 18,500 00 4,000.00 920.00 309 00 348.30 364.85 116.60 325.00 161.85 226.40 237.15 75.79 14.00 6 00 8.83 9,25 2,00 1.259.00 476.85 583.53 611.25 194,39 Permit Kind: SINGLE FAMILY NEW CONSTRUCTION 2016-01320 11/29/2016 11565 32ND ST N 0 300.000.00 3,211,65 1,648.82 150,00 2,000.00 1 3,485.00 1,000.00 11.945.47 2016-01305 11/22/2016 11681 32ND ST N 0 351,000.00 3,555,90 1,872.59 175,50 2,000.00 1 3,485,00 1,000.00 12,538.99 2016-01249 11/28/2016 11761 32ND ST N 0 235.913.00 2,779.65 1,368.02 117.96 2,000.00 1 3,485,00 1,000,00 11 .200,63 2016-01268 11/16/2016 11080 41ST STREET CIR N 0 325,000.00 3,380.40 1,758.51 162.50 2,000.00 1 3,485.00 1,000,00 12,236,41 2016-01261 11/14/2016 11592 58TH STREET CT N 0 300,000.00 3,211,65 1,648.82 150,00 2,000.00 4,000.00 11,460_47 2016-01272 11/28/2016 538 6T11 STREET LANE N 0 315,000„00 3,312.90 1,714.64 157.50 2,000.00 1 3,485,00 1,000.00 12,120,04 2016-01264 11/16/2016 8687 9TH PLACE.' N 0 313,000,00 3,299.40 1.705,86 156.50 2.000,00 1 3,485,00 1,000.00 12,096.76 2016-01308 11/30/2016 8745 9111 PLACE N 0 311,000.00 3,285,90 1,697,09 155.50 2,000.00 1 3,485.00 1,000.00 12,073.19 2016-01306 11/30/2016 8780 9TH PLACE N 0 325,898,00 3,327.15 1,762,90 162,95 2,000.00 1 3,485.00 1,000.00 12,188,00 2016-01253 11/07/2016 8861 9T1') PLACE N 0 318,000.00 3,333.15 1,727.80 159.00 2,000.00 1 3,485.00 1,000.00 12,154.95 2016-01154 11/07/2016 8881 9111 PLACE N 0 297,000.00 3,191,40 1,635.66 148.50 2,000,00 1 3,485.00 1,000.00 11,910.56 2016-013 ID 1L/30/2016 8886 91'11 PLACE N 0 316,275.00 3,326.40 1,723.41 158.14 2,000,00 1 3.485,00 1,000.00 12,142.95 2016-01304 11/30/2016 8910 9TH PLACE N 0 321,000.00 3,353,40 1,740.96 160,50 2,000,00 1 3,485.00 1,000.00 12,189,86 2016-01250 11/07/2016 8911 9T11 PLACE N 0 336,000,00 3,454.65 1,806.77 168.00 2,000,00 1 3,485.00 1,000.00 12,364.42 2016-01.248 11/03[2016 11360 13LAZINGSTAR LN N 0 453,000.00 4,244,40 2.320,11 226.50 2,000.00 1 3.485,00 1,000.013 13,726,01 12/12/2016 Page 2 or 7 Permit# Date Site Address Issued l'ermit Type: BUILDING Permit Dwell Valuation Revenue Plan Cheelc State Park SAC SAC WAC Total Fees Count Units Surcharge Fees Units Fees Fees Permit Kind: SINGLE FANIIIA NEW CONSTRUCTION 2016-(11238 11/08/2016 11404 BLAZINGSTAR LN N 0 279,000,00 3,069,90 1,556.69 2016-01262 I I/0912016 404S LADY SLIPP1)R RD N 0 300,000,00 3,211.65 1,648.82 2016-01197 11/01/2016 3204 LILAC AVE N 0 256,000,00 2,914.65 1,455.77 20 16-0 I 279 1 I/23/2016 4180 UPPER 42ND ST N 0 401,310,00 3,900.15 2,096.35 2016-01193 11/14/2016 9703 WHISTLING VALLEY RD 0 1,300,000.00 8,721.65 5,191.32 Permit Kind: SINGLE FAMILY POOL Permit Kind: SINGLE FAMILY PORCH 2016-01302 11/2972016 4596 LILAC LN N 0 20,000.00 441,40 247.91 Permit Kind: SINGLE FAMILY REMODEL 2016-01240 11/01/2016 533) HIDDEN BAY TRL N 2016_01252 1 1/1)1/21)16 9819 WHISTLING VALLEY RD Permit Kind: SINGLE FAMILY REPLACE/REPAIR 0 0 42.000.00 425,000,00 1,028.00 3,860,40 2,197.26 139.50 2,000.00 150.00 2,000.00 128.00 2,000.00 200.65 2.000.00 620.00 2,000,00 1 3,485.00 1 3,485.00 1 3,485,00 I 3,485,00 1,000.00 1,000.00 1,000.00 1,000.00 11,601.09 11,945.47 11,333,42 13,132.15 16,532.97 10 00 699 31 21,00 212.50 Permit Kind: SINGLE FAMILY ROOFING 2016-01293 I I/18/2016 10865 32ND SIN 0 12,000.00 249.00 6,00 2016-01275 11/15;2016 22 CINIARRON 0 3,1100,00 100,05 1,50 2016-01281 11/17;2016 1080 LEEWARD AVE N 0 12,000.00 249.00 6,00 2016-01269 11/09/2016 4582 LILAC LN N 0 9,000,00 199.35 4,50 Permit Kind: SINGLE FAMILY SIDING 2016-01282 11/17/2016 1030 LEEWARD AVE N Permit Kind: SINGLE FAMILY TANI< REMOVAL 5,000.00 133.15 1,049.00 6,270.16 255.00 101,55 255.00 203.85 2.50 135.65 Permit Kind: SINGLE FAMILY WINDOWS 2016-01245 11/01/2016 11272 31ST ST N 0 13,000.00 265.55 6.50 2016-01300 11/21/2016 8690 IRONWOOD TRL N 0 4,600.00 133,15 2,30 2016-01239 11/1512016 3503 KELVIN AVE N 0 5,000.00 133,15 2.50 2016-01312 11/23/2016 3691 KELVIN AVE N 0 40,087.00 656.00 20.04 Permit Type: BUILDING - Totals Period 37 0 8,1125,248.00 81,592.95 41,552.27 3,982,62 40,000.110 VTI) 526 0 117,337,166.11 1,070,618.75 475,243.10 49,957.71 1,137,940.00 18 62,73(1.00 22,000.00 289 ,136,165.00 431,000.01) 272.05 135.45 135.65 676.04 260,2117.84 4,406,864.56 12/12/2016 Page 3 al7 Permit# Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees Issued Count Units Surcharge Fees Units Fees Fees Permit Type: MECHANICAL Permit Kind: COMMERCIAL ALTERATION Permit Kind: COM NlIERCIAL IIVAC 2016-01286 11 /28/2016 1 1020 39TH ST N 0 7,374.76 368.74 7,743.50 2016-01276 11/1512016 901 LAKE [IMO AVE N 0 60.00 1.00 61.00 Pernik kind: COMMERCIAL NEW CONSTRUCTION Permit Kind: MANUFACTURED HOME ILVAC Permit Kind: SINGLE FAMILY BASEMENT FINISH Permit Kind: SINGLE FAMILY FIREPLACE 2016-01267 11/09/2010 11953 32N1) ST N 0 60.00 1.00 61.00 2016-01278 11/16/2016 9052 JADE CT N 0 60.00 1,00 61.00 Permit Kind: SINGLE FAMILY liVAC 2016-01251 11/03/2016 11075 12TH ST NI 0 60.00 1.00 61.00 2016-01260 11/07/2016 11776 32N1) ST N 0 60.00 1.00 61.00 2016-01259 11/07/2016 8810 55T11 ST N 0 50.00 1.00 .51 .00 2016-01256 1 1/04/2016 8603 CFIERRY WOOD TRI. N 0 120.00 1.00 121.00 2016-01246 11/01/20 16 7821 DEMONTREVILLE TRL N 0 60.00 1.00 61.00 2016-01255 11/04/2016 858 JULEP AVE N 0 120.00 1.00 121.00 2016-01321 11/29/2016 4103 KINDRED WAY N 0 60.00 1.00 6 I.00 2016-01291 11/18/2016 28461JS130N AVE N 0 120.00 1.00 121.00 2016-01258 11/07/2016 5231 MARQUESS TRL N 0 60.00 1.00 61,00 Permit Kind: SINGLE FAMILY NEW CONSTRUCTION Permit Kind: SINGLE FAMILY REPLACE/REPAIR Permit Type: MECHANICAL - Totals Prrind 13 0 VTI) 359 0 Permit Type: PLUMBING Permit Kind; COMMERCIAL FIXTURE INSTALLATION / APPLIANCE Permit Kind: COMMERCIAL NEW CONSTRUCTION 2016-01287 11/28/2016 11020 39T1I ST N 0 8,264.76 380.74 8,645.50 85,604.54 7,193.45 87,797.99 7.374.76 368.74 7,743.50 12/12/2016 Puge 4 or 7 Permitti Date Issued Site Address Pernik Type: PLUMBING Permit Kind: 2016-01292 11/18/2016 2016-01280 11/17/2016 2016-01284 11/17/2016 Permit Kind: Permit kind: Permit Kind; Permit Kind: Permit Kind: Permit Kind: 2016-01288 11/18/2016 2016-01274 11/15/2016 2016-01289 11/18/2016 Permit Kind: Permit Kind: Permit Enid: Permit Kind: Permit Klitul: 2016-01316 11/2812016 Permit Kind: 2016-01270 11/10/2016 Permit kind: 2016-01317 11/28/2016 2016-01266 11/09/2016 Permit Kind: 2016-01301 11/21/2016 2016-01314 11/28/2016 2016-01313 11/28/2016 2016-01328 1 i.30r20 n 12/12/2016 Permit Dwell Count Units COMMERCIAL SEWER CONNECTION 3469 LAKE amo AVE N 0 3511 LAKE ELMO AVE N 0 3546 LAKE ELMO AVE N 0 Valuation Revenue Ilan Check MANUFACTURED HOME FIXTURE INSTALLATION / APPLIANCE PUBLIC FIXTURE INSTALLATION / APPLIANCE PUBLIC SEWER CONNECTION SINGLE FAMILY ATTACHED FIXTURE INSTALLATION / APPLIANCE SINGLE FAMILY BASEMENT FINISH SINGLE FAMILY FIXTURE INSTALLATION / APPLIANCE 8780 27T41 STREET CT N 0 11931 32ND ST N 0 2846 LISBON AVE N 0 SINGLE FAMILY NEW CONSTRUCTION SINGLE FAMILY REMODEL SINGLE FAMILY REPLACE/REPAIR SINGLE FAMILY SEWER & WATER CONNECTION SINGLE FAMILY SEWER CONNECTION 3524 LAKE ELMO AVE N 0 SINGLE FAMILY WATER CONNECTION 2715 LAKE ELMO AVE N 0 SINGLE FAMILY WATER HEATER 481 CIMARRON 422(1 KIRKWOOD LN N SINGLE FAMILY WATER SOFTNER 11199 401'11 ST N 8851 9T11 PI.ACE N 8901 9TI-1 PLACE N 5130 HILLTOP AVE, N 0 0 0 0 0 0 60.00 60.00 60.00 60.00 120.00 60,00 60.00 60.00 60.00 60.00 60.00 60,00 60.00 60.00 State Surcharge 1 00 1.00 1 00 1.00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 Park SAC SAC Fees Units Fces WAC Total Fees Fees 61.011 61.00 61.0(1 61.00 121.00 61.00 61,00 61,00 61.00 61.00 61.00 61.00 61.00 61,00 Pa go 5 or 7 Permittt Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WA C Total Fees Issued Count Units Surcharge Fces Units Fees Fees Permit Type: PLUNIBING Permit Klink SINGLE FAMILY WATER SOFTNER 2016-1)1247 11/02/2016 9660 JUNCO RD N 0 60,00 1.00 61,00 2016-01318 11/28/2016 4075 LADY SLIPPER RD N 0 60,00 1.00 61,00 2016-01307 1 /22/2016 396 LANULY AVE N 0 59,00 1,00 60.00 2016-01319 11/28/2016 1177 LEEWARD AVE N 0 59,00 1,00 60.00 2016-01257 11/(17/2(116 8708 LOWER 8111 PLACE N 0 60,00 1,00 61,00 Permit Type: PLUMBING - Totals Period 20 0 8,572.76 387.74 VTI) 337 0 48,770.76 877.74 Permit Type: SPRINKLER AND ALARM Permit Kind: COMMERCIAL NEW CONSTRUCTION 2016-01299 I I/21/2016 8568 EAGLE POINT BLVD N 0 8,960.50 I 2,000.00 61.648.50 1,606,22 66.93 1,673,15 Permit Type: SPRINKLER AND ALARM - Totals Period 1 0 1,606.22 66.93 vi-D 1 o 1,606.22 66.93 Permit Type: ZONING Permit Kind: COMM ERCIAL FENCE Permit Kind: COMMERCIAL SIGN Permit kind: PUBLIC ALTERATION Permit Kind: SINGLE FAMILY ACCESSORY BUILDING Permit Kind: SINGLE FAMILY DRIVEWAY 2016-01271 11/10/2016 15.15 IVY AVE N 2016-00701 I I/10/2011i 4559 JULEP AVE N 0 70.00 70.00 Permit Kind: SINGLE FAMILY FENCE 2016-01183 11/02/2016 8739 UPPER 7T1-1 MAC[ N 0 75.00 Permit Kind: SINGLE FAMILY PATIO 12/12/2016 Pace 6 of 7 1,673.15 1,673.15 70.00 70.00 75 00 Permit# Date Site Address Issued Permit Type: ZONING Permit Kind: SINGLE FAMILY SIGN Permit Type: ZONING - Totals Report Total Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees Count Units Surcharge Fees Units Fecs Fecs Period 3 1 215.00 YTD 53 11 5,235.00 215.00 1,000.00 6,235,011 Period 74 0 S8.025,248.00 100,251.69 41,552.27 4,818,03 40,000.00 18 62,730.00 22,000.00 1'1 I) 1,276 0 5117,337,166.11 1,211,835.27 475,243.10 53,095.83 1,138,940.00 289 ,136,165.00 443,000.00 279,701.99 4,564,219.20 12/12/2016 Page 7 of Inspection Type CITY OF LAKE ELMO Inspection Statistics Report - Detail Actual Date Front: 11/1/2016 To: 11/30/2016 Permit Type: All Property Type: All Construction Type: All Pass Fail No Status Reinsp Period Total YTD Total ABOVE CEILING 0 0 0 0 0 3 ACCESSIBILITY 0 0 0 0 0 2 ACCESSORY BLDG FINAL 0 0 0 0 0 1 ENGINEER ACCEPTANCE LETTER 0 0 0 0 0 2 ACCESSORY FRAMING 0 0 0 0 0 1 ADDITION FINAL 0 0 0 0 0 I AS BUILT 32 0 0 0 32 169 AIRTEST 0 0 0 0 0 12 BALANCE REPORT 0 0 0 0 0 2 BUILDING FINAL 25 7 0 6 38 327 DECK FINAL 4 0 0 1 5 51 DECK FOOTING 0 0 0 0 0 5 DEMOLITION FINAL 0 0 0 0 0 5 DECK FRAMING 0 0 0 0 0 3 DRAINTILE 0 0 0 0 0 1 ELECTRICAL FINAL 11 0 0 0 11 181 ELECTRICAL ROUGH IN 0 0 0 0 0 101 EMERGENCY LIGHTING 0 0 0 0 0 3 ESCROW FINAL 21 1 0 2 24 174 FIRE ALARMFINAL 1 0 0 0 1 2 FIRE ALARM ROUGH 0 0 0 0 0 2 FOUNDATION INSULATION 0 0 0 0 0 12 FENCE FINAL 2 0 0 0 2 25. FINAL 2 0 0 0 2 54 FIREPLACE ROUGH IN 16 0 1 0 17 203 FIRE 0 0 0 0 0 3 FOOTINGS/SLAB 20 0 0 1 21 373 FIREPLACE FINAL 2 0 0 0 2 14 FOUNDATION PRIOR TO BACKFILL 0 0 0 0 0 5 FRAMING 2 0 0 0 0 0 11 FRAMING 21 3 0 1 75 363 FRAMING ROUGH IN 0 0 0 0 0 9 FIRE RATED WALL ASSEMBLY 1 0 0 0 1 3 FIRE SEPERATION WALL 2 0 0 0 2 61 FIRE SUPPRESSION FINAL 4 0 0 0 4 40 FIRE SUPPRESSION ROUGH IN 0 0 0 0 0 3 GASLINE / PRESSURE TEST 14 0 0 0 14 255 GRADING 0 0 0 0 0 2 HEATING ROUGH 2 0 0 0 0 0 19 HOUSE WRAP 0 0 0 0 0 9 HYDRONIC PIPE AIR TEST 0 0 0 0 0 1 HYDROSTATIC TEST 0 0 0 0 0 1 IN FLOOR HEAT AIR TEST 1 0 0 0 1 8 INSULATION 16 1 0 0 17 277 KLMA ACCEPTANCE REPORT 0 0 0 0 0 1 LATH 20 0 0 0 70 167 HEATING FINAL 19 5 0 5 39 300 HEATING ROUGH IN 20 2 0 1 23 324 FIRE SPRINKLER ROUGH 0 0 2 0 2 26 OCCUPANCY FINAL 0 0 0 0 0 3 OTHER 0 0 0 0 0 12/12/2016 Page 1 of 2 Inspection Type Pass Fail No Status Reinsp Period Total YTD Total PIER FOOTINGS 0 0 0 0 0 1 PLUMBING BASEMENT ROUGH 0 0 0 0 0 3 PLUMBING FINAL 27 0 0 0 27 306 POOL FINAL 0 0 0 0 0 10 PLUMBING ROUGH IN 13 0 0 0 18 275 PLUMBING ROUGH 2 0 0 0 0 0 3 PLUMBING UNDERGROUND 19 I 0 I 21 259 PLUMBING VISUAL 0 0 0 0 0 2 POLY/UNDER SLAB 24 0 1 3 23 257 PUMPING REPORT 0 0 0 0 0 1 POURED WALL 19 2 0 I 22 266 REINSPECTION 1 0 0 0 1 3 REMODEL FINAL 0 0 0 0 0 5 RESTORATION 0 0 0 0 0 I ROOFING FINAL 9 0 0 0 9 54 ICE & WATER 7 0 0 0 7 52 ROUGH 0 0 0 0 0 8 SEPTIC - EXISTING 0 0 0 0 0 1 SEWER 8: WATER 15 0 0 0 15 229 SEWER 5 0 0 0 5 8 SHEATHING 0 0 0 0 0 SIDING FINAL 0 0 0 0 0 I I FOOTINGS SIGN 0 0 0 0 0 I SILT FENCE 4 2 0 0 6 87 SITE MEETING 0 0 0 0 0 1 SPRINKLER FINAL 0 0 0 0 0 2 SPRINKLER ROUGH TN 0 0 0 0 0 4 STRUCTURAL STEEL 0 0 0 0 0 16 STORM SEWER 0 0 0 0 0 10 SEWER WATER DISCONNECT 0 0 0 0 0 1 15" Buoy per ordinance 0 0 0 0 0 2 TANK REMOVAL 0 0 0 0 0 4 UNDERGROUND 0 0 0 0 0 9 VBWD PERMIT 0 0 0 0 0 I VISUAL 0 0 0 0 0 1 WATER SOFTNER 0 0 0 0 0 5 WELL A BAN DONEIVIENT 0 0 0 0 0 1 WINDOW REPLACEMENT 1 0 0 0 I 32 WATERPROOF / DRAINTILE 13 0 0 0 13 209 Report Totals 426 24 4 22 476 5,760 12/12/2016 Page 2 of 2 crry NKE EL\ 0 AYOR & COUNCIL COM UNICATION DATE: December 20, 2016 CONSENT ITEM #6 MOTION AGENDA ITEM: Monthly Fire Department Update SUBMITTED BY: Greg Malmquist, Fire Chief THROUGH: City Administrator SUMMARY AND ACTION REOUESTED: Review monthly activity update from fire department. Advise on any additional information requested. LEGISLATIVE HISTORY: On going monthly report to Council of Fire Department Activities. 34 calls for November. 2 Fire alarms with no fire — unintentional 7 Dispatched and cancelled en route 20 Medicals 1. Car accident with injuries l Outside equipment fire 1 Special outside fire, other 2 Steam or other gas mistaken for smoke A CV did not respond on 4 of the calls for the month for a response rate or 88°/o. Average response time was great at an average of 5.5 minutes. 6 of our calls had 3 or less responders minus the CV. 3 of those calls had only 1 responder minus the CV. Training Drills for the month were: #1 — CEU ICS (Incident Command Systeni) #2 — Search and Rescue #3 — Quarterly EMS with Regions - 2 of our fire fighters completed Fire Officer 1 training with Century College - Both Chief s attended VCOS Conference this month Points of interest: There were significant vehicle repairs needed this month. -- page 1 -- City Council Meeting [Consent Agenda Item 46) December 20, 2016 CV2 needed a new transmission as well as upper and lower ball joints on both sides along with brakes all around and misc. $5,002.70 - El identified repairs from inspection, (pump, A/C, lighting) and additional engine work. $3,780.49 - Truck radios needed repair or are in the process of repair in both Ladder 1 and Engine 2. - Ladder 1 also needs significant electrical repair due to a short in the wires. Thankfully, most of the electrical repairs are warranty work. The Engine 2 jake brake suffered a complete failure and required a complete rebuild. Engine 2 also requires and is in the process of getting pump gauge repairs completed. - Out of Service ap_prox.. 2 weeks - Utility 2 is scheduled for a new siren controller as the old one shorted out and started on Ire. U2 is also getting some minor marker light repair completed. — Cannot respond emergency until repaired RECOMMENDATION: Review monthly update. -- page 2 -- MAYOR AND COUNCIL COMMUNICATION DATE: 12/20/2016 CONSENT |TGM#: 7 AGENDA ITEM: Public Works Director Report SOBM0TEDBY: Rob Weldon, Public Works Director ][8KkO0G0|: Kdo6ou Houdb, City Administrator REVIEWED BY: Kria6uaRandr.City Administrator ISSUE BEFORE COUNCIL: City Council is asked N review and uooept, as part of consent Agenda, ahhefdeoch i000fuotividcs that have taken place inthe Public Works Department iothe montho[November 20|6 PROPOS/kLDGTAKLS/ANALY8I8: * Old Village Phase 1Final wa|k-thruinspection * Lake Elmo Ave, waterma)nvxa|k{hru inspection ° Easton Village Utility wva|k-thruinspection � Assist with Election activities � Wildflower Utility wa|k-thruinspection � Public Works Safety Training * DiscussTh'Lakes 2018 Street Projects w/F0CUS * Snow and ice Chemical Training Event * Booster Station Generator Start-up * Boulder PondS/S*St, Pre -Con Mtg. ° Inwood Ave. Water Tower Progress Mtg. ° Inwood Booster Station Start-up * Plow Truck DOT Inspections ° Tree trimming /Mannin8Ave. ° Replace starter 2O14'1 � Install Hockey Boards ° Plows and sanders on ° VVatermainBreak lO89I32"uSt. ° Grade alleys downtown 0E, COMMENDATION: Base on the activities listed above, City Council is respectfully asked to accept the October 20l6 Public T1 Ir CITY OF [AKE ELN/ AYOR & COUNCIL COM UNICATION DATE: December 20, 2016 CONSENT ITEM #8 MOTION AGENDA ITEM: Authorize Certification to Washington County Auditor for the Unpaid Water Utility Bills SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Patty Baker, Accountant BUSINESS: - Introduction of [tern ........ City Administrator ReportiPreseniation...... Administrator Questions from Council to Staff ........................ ..... ................ Mayor Facilitates Call for Motion .......... ....... Mayor & City Council Mayor & City Council Action on Motion ...... . ...... ........... ...... ..... ..... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: Up to $20,867.54 to be assessed to Washington County for collection via 2017 tax rolls. This amount will be reduced for any payments received on or before December 22, 2016. SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve the certification of the delinquent water bills to the Washington County Auditor. No specific motion is needed as this is recommended to be part of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has authority by Minnesota State statute 444.075, subd.3 to assess property owners for unpaid water utilities and services. Affected homeowners with past due balances were sent notification of the proposed assessment. Property owners have until December 22, 2016 to pay the balance due without additional fees. The City operates the water, sewer and surface water under its Enterprise Funds. Enterprise funds account for specific City operations that are financed and operated similar to a private -- page 1 -- City Council Meeting [Consent Agenda Ittin 8J December 20, 2016 business. Generally, the services are provided to identifiable beneficiaries, as well as the general public, and all or most of the costs come from user fees. The user fees collected are utilized to operate the Cities respective water, sewer and surface water systems. Assessing the property owners listed on Exhibit A (attached) for unpaid water services will assure collection of charged fees. The deadline to certify unpaid water utility bills to Washington County is December 28, 2016. Any payments received before the cutoff of December 22, 2016 will be removed from this list and not reported to Washington County for assessment RECOMMENDATION: it is recommended that the City Council authorize the certification of the unpaid delinquent water accounts to the Washington County Auditor. ATTACHMENTS: 1 Resolution 2016-106 2. Exhibit A -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2016-106 RESOLUTION AUTHORIZING CERTIFICATION TO THE WASHINGTON COUNTY AUDITOR FOR UNPAID WATER UTILITY BILLS WHEREAS, Minn. Sta. 444.075, subd, 3, permits certification of unpaid charges to the county auditor for collection with taxes payable; WHEREAS, the Municipal Code for the City of Lake Elmo contains a provision to certify delinquent accounts to the County Auditor for the collection with taxes payable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA, THAT: I. The list of delinquent accounts, a copy of which is attached hereto as Exhibit A, and made part hereof, is hereby accepted and shall be certified to the Washington County Auditor for collection with taxes payable. The certified amount shall be payable over a period of one year, with interest as provided in Exhibit A. 3 The owner of the property may, at any time prior to certification to the County Auditor, pay the delinquent amount to the City Finance Director. 4. The City Finance Director shall forthwith transmit a certified duplicate of Exhibit A to the County Auditor to be extended on the property tax lists of Washington County no later than December 28, 2016. Such delinquent accounts shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE 20th DAY OF DECEMBER, 2016. By: (Seal) Julie Johnson, City Clerk Resolution 2016-106 Mike Pearson Mayor City of Lake Elmo Potential Water Assessments 12/20/2016 Outstandin as of 12/14/16, EXHIBIT A Potential Amount to PID Balance Fee be Assessed 13.029.21.34.0007 S 198.75 $ 25.00 $ 223.75 13,029.21.24.0006 8 159.48 S 25.00 $ 184.48 13.029.21.34.0029 S 163.85 $ 25.00 $ 188.85 13.029.21.32.0084 S 236.46 $ 25.00 $ 261.46 13.029.21.32.0040 $ 236.99 $ 25.00 $ 261.99 13.029.21.33,0040 $ 436.03 $ 34.88 $ 470.91 24.029.21.22,0003 $ 660.12 $ 52.81 $ 712.93 14.029.21.41.0012 $ 232.71 $ 25.00 $ 257,71 14.029.21.41.0016 $ 328.19 $ 26.26 $ 354,45 24.029,21.12.0002 $ 94.21 $ 25.00 $ 119.21 24.029.21.12.0009 $ 92.17 $ 25.00 $ 117.17 13.029.21.43.0007 $ 565.08 $ 45.21 $ 610.29 13.029.21.43.0010 $ 240.17 $ 25.00 $ 265.17 13.029.21.32.0048 $ 169.89 $ 25.00 $ 194.89 14.029.21.44.0010 $ 699.64 $ 55.97 $ 755.61 14.029.21.41.0027 $ 134.12 $ 25.00 $ 159.12 13.029.21.32.0006 $ 93.75 $ 25.00 $ 118.75 05.029.21.44.0016 $ 253.66 $ 25.00 $ 278.66 24.029.21.12.0030 $ 204.60 $ 25.00 $ 229.60 24.029.21.14.0008 $ 236.12 $ 25.00 $ 261.12 16.02921.41.0031 $ 123.82 $ 25.00 $ 148.82 15.029.21.32.0018 $ 67.50 $ 25.00 $ 92.50 15.029.21.32.0020 $ 103.36 $ 25.00 $ 128.36 15.029.21.32.0022 $ 347.14 S 27.77 $ 374.91 15,029.21.32.0013 $ 74.37 $ 25.00 $ 99.37 15.029.21.32.0006 $ 65.51 $ 25.00 $ 90,51 16.029.21.14.0015 $ 90.27 $ 25.00 $ 115.27 15.029.21.31.0011 $ 145.38 $ 25.00 $ 170.38 16.029.21.14.0029 $ 266.71 $ 25.00 $ 291.71 12.029.21.42.0024 $ 327.23 $ 26.18 $ 353.41 12.029,21.42.0031 $ 258.12 $ 25.00 $ 283,12 12.029.21.43.0018 $ 309.53 S 25.00 $ 334.53 12,029.21.42,0046 $ 132.75 $ 25,00 $ 157.75 06.029.20.33.0023 $ 386.66 5 30.93 $ 417.59 06.029.20.33.0005 5 118.50 $ 25.00 5 143.50 06.029.20.31.0024 5 346.44 $ 77.72 $ 374.16 06.029.20.31.0055 $ 259.87 $ 25.00 $ 284,87 01.029.21.11.0017 5 946.57 $ 75.73 $ 1,022.30 11.029.21,33.0021 5 1,415.70 $ 113.26 $ 1,528.96 01.029.21.14,0021 $ 773.08 $ 61.85 $ 834.93 02.029.21.14.0011 $ 378.44 $ 30.28 $ 408.72 10.029.21.41.0016 $ 275.52 $ 25.00 $ 300.52 01.029,21.14,0004 S 480.42 $ 38.43 $ 518.85 34.029.21.41.0053 $ 573.47 $ 45.8S $ 619.35 36.029.21,32.0016 $ 367.57 $ 29.41 $ 396.98 15.029.21.34.0002 $ 173.24 S 25.00 $ 198.24 15.029.21.33.0040 $ 212.15 $ 25.00 $ 237.15 15.029.21.33.0021 $ 249.16 $ 25.00 $ 274.16 77,079.21.23.0012 S 367.37 $ 29.39 $ 396.76 21.029.21.12.0009 $ 129.53 $ 25.00 $ 154.53 21.029.21.12.0011 $ 229.33 $ 25.00 $ 254.33 21.029.21.12.0001 $ 197.63 $ 25.00 $ 222.63 21.029.21.12.0022 $ 146.29 S 25.00 $ 171.29 21.029.21.23.0006 $ 370.12 $ 29.61 $ 399,73 21.029.21.23.0007 $ 222.99 S 25.00 $ 247.99 21.029.21.12.0014 $ 153.11 $ 25.00 $ 178.11 21.029.21.13.0004 $ 737.06 $ 58.96 $ 796.02 21.029.21.13.0019 $ 86.3.53 $ 70.69 $ 954.27 21.029.21.24.0006 S 800.80 $ 64.06 $ 864.86 16,942.26 $ 1,925,26 $ 20,867.54 LAKE ELMO STAFF REPORT DATE: December 20, 2016 CONSENT ITEM #: 9 AGENDA ITEM: Washington County Sheriffs Contract for Services SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: The Council has discussed adding a sergeant through the budget process and had a presentation from Sheriff Hutton at the November work session. The Council asked for community cost comparison data at that meeting. It is provided below. WCSO CONTRACT CITY City of Grant City of Scandia City of Landfall City of Lake Elmo City of Hugo City of Newport City of 'Mahtomedi City of Dellwood City of Willernie City of Birchwood City of Afton City of Lakeland City of Lake St. Croix Beach City of St. Mary's Point City of Lakeland Shores 2017 PER CAPITA (2015 census) 27.77 29.66 160.43 77.19 68.66 201.90 55.35 56.80 59.66 57.97 58.91 59.13 59.19 58.64 59.97 ISSUE BEFORE COUNCIL: Should the City terminate the existing contract and approve a new contract to add a sergeant in 2017? PROPOSAL DETAILS/ANALYSIS: Included in the packet are a terminate of the current agreement, a new agreement for 2017, and a draft letter to accompany the contract that explains the city does not expect the new sergeant to start until April 2017. FISCAL IMPACT: The increased cost of the sergeant is estimated at $120,000 annually. Since the position will not begin in Lake Elmo until April the cost will be $90,000. This is consistent with the adopted 2017 budget. OPTIONS: 1) Terminate the Existing Contract and Approve the New Contract for 2017 2) Terminate the Existing Contract, Amend and then Approve the New Contract for 2017 3) Keep existing contract RECOMMENDATION: If removed from the consent agenda: Motion to terminate the existing contract and approve a new contract for 2017 with the Washingto County Sheriffs Offke. CITY OF LA KE ELMO December Z1,2Ol6 Sheriff William Hutton Washington County Sheriffs Office 1581562nd Street N,P.O.Box 38O1 Stillwater, K4N55O82'3801 Dear Sheriff Hutton, At its December 20, 2016 meeting, the Lake Elmo City Council unanimously agreed to begin the process of hiring a Washington County Sheriffs Office Sergeant to begin service in the City of Lake Elmo beginning April Z,Z017. Please accept this letter as an official request on behalf of the City of Lake Elmo to add an additional Sergeant to the City's police protection services contract with the Washington County Sheriffs Office, We look forward to presenting this individual to the City Council and the public in April 2017. Thank you for your cooperation and continued service in the City of Lake Elmo. Sincerely, KhstinaHandt City Administrator Cc: Honorable Mayor and City Council J8OOLaverne Avenue North * Lake Eh -no * Minnesota 55042 TERMINATION OF CONTRACT #189 BETWEEN COUNTY OF WASHINGTON, MN AND CITY OF LAKE ELMO, MN Contract #189 between the County of Washington and the City of Lake Elmo for the provision of law enforcement services shall terminate on the effective date of the new agreement for the provision of law enforcement services, which shall be January 1, 2017. COUNTY OF WASHINGTON, MINNESOTA CITY OF LAKE ELMO, MINNESOTA By: Date By: Date AGREEMENT FOR LAW ENFORCEMENT SERVICES This agreement ("Agreement") is made and entered into this day of by and between the County of Washington ("County") and the City of Lake Elmo ("City") for the provision of taw enforcement services to the City by the County. Whereas. the City is desirous of contracting for the performance by the County of the hereinafter described law enforcement functions for and within the political boundaries of the City through the Washington County Sheriffs Office; and Whereas, the County is agreeable to rendering such services on the terms and conditions hereinafter set forth: and Whereas. this Agreement is authorized and provided for by the provisions of Minnesota Statutes. Sections 412.221, Subdivision 2, 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforementioned statutes and in consideration of the mutual promises contained herein, it is mutually agreed between the County and City as follows: Scope of Services The County, through the Washington County Sheriff's Office ('Sheriffs Office"), agrees to provide law enforcement services within the corporate limits of the City, including but not limited to the .following: a. Patrol services with random patrolling of residential areas, businesses, parks, and other public property: b. Enforcement of Minnesota State Statutes and -the ordinances of the City; c. Traffic enforcement, including the regular use of radar or laser as a speed deterrent; d. Criminal investigative and crime lab services; e. Responding to police, medical, fire, and other emergencies; f. Dispatching and other necessary communication services; Driver's license inspections, background checks. and license enforcement services as required under applicable state law and city ordinances; h. Enforcement of the Juvenile Code of the State of Minnesota, as applicable', and i. Such other law enforcement functions and services as may be requested by the City and which encompass the duties and functions of the type customarily performed by a municipal police force except that the County shall not be required to provide an animal control officer to the City. The County shall furnish and supply all necessary labor, supervision, administration, equipment, communication facilities and dispatching, and supplies necessary to provide the services required by this Agreement. The City shall furnish a secure office for the employees to work, at no cost to the County. 3. Violations of laws or ordinances for which an arrest is made shall be prosecuted in the appropriate court(s) of the County under the laws of the State of Minnesota or ordinances of the City, and fines, if any, shall be remitted in accordance with the laws of the State of Minnesota. 4. The County shall submit to the City a monthly activity report detaili the Sheriff's Office within the City. Said reports shall contain. at a minim of calls answered and the number of citations issued. 11. Assumption of Liability/Insurance e activities of e number Except as otherwise provided herein, the City shall not assume any liability for the direct payment of any salaries, wages, or other compensation to any County personnel providing law enforcement services to the City under this Agreement and the County hereby assumes said liabilities. Except as otherwise provided herein, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of their employment with the County and/or provision of law enforcement services to the City, and the County agrees to indemnify and hold harmless the City against any such claims. The City and its officers and employees shall not be deemed to assume any liability for the intentional or negligent acts of the County or the County's agents, officers, or employees performing services pursuant to this Agreement, and the County shall hold the City and its officers and employees harmless from and shall defend and indemnify the City, its officers, and employees, against any claim for damages arising out of the County's performance of this Agreement. 4. The County and its officers and employees shall not be deemed to assume any liability for the intentional or negligent acts of the City or of any of the officers, agents, or employees of the City, and the City shall hold the County and its officers and employees harmless from, and shall defend and indemnify the County and its officers and employees against any claim for damages arising out of the City's performance of this Agreement, up to the municipal tort limits found in Minnesota Statutes, Section 466.04. 5. The County agrees to maintain, during e term of this Agreement, automobile, general liability, workerscompensation. and professional Iiabi1ity insurance or self-insurance in amounts deemed appropriate by the County. 6. All deputy sheriffs, clerks, dispatchers. and all other County personnel performing duties pursuant to this Agreement shall at all times and for all purposes be considered employees of the County. 111. Payment The City agrees to pay to the County the direct costs and expenses of providing the City with the law enforcement services provided for by this Agreement, including the full- time services of four (4) full-time equivalent (FTE) deputy sheriffs and one (l ) equivalent (FTE) deputy sheriff sergeant. Direct costs and expenses shall mean the salaries, payroll taxes, and fringe benefits of the dedicated employees of the County- who perform the law enforcement services to the City under this Agreement, as well as other related and customary costs incurred by the County as a direct result of providing the law enforcement services to the City under this Agreement. Direct costs and expenses shall be those described in Exhibit A. Direct costs and expenses shall not include items of cost and expense attributable to services and facilities provided or available to the City which by state law the County must provide. Computation of costs hereunder shall be made by the Sheriffs Office, Budgeting and Accounting Division. 3. The County shall bill the City on a semi-annual basis for the provision of services under this Agreement in accordance with the cost allocations found in Exhibit A, and the City' shall pay the amounts required of the City on a semi-annual basis by directing to the County a check or voucher payable to the County Treasurer. 4. The City's cost for law enforcement services under this Agreement for the upcoming year shall be furnished by the County to the City no later than August lst of each year. IV. Cooperation of Parties . To facilitate the County's performance pursuant to this Agreement, the City and County shall work together to achieve the objectives of this Agreement for the benefit of the residents of the City. Each party to this Agreement shall designate a liaison for the purposes stated above. Meetings of the liaisons can be called by any of the parties as requested. 2. The manner and standards of performance, discipline and control of personnel, methods of providing law enforcement services, and other matters incident to the performance of law enforcement services under this Agreement, including personnel to be employed. shall be determined by the Sheriffs Office. 3. In the event the City, through its governing body or authorized agent, notifies the County that it is dissatisfied with the assignment of personnel for the performance of services under the Agreement and requests a change in assigned personnel. the County shall make a reasonable effort to effect a change in the assignment of personnel, provided that such a change does not jeopardize the ability of the County to provide services to other areas of Washington County in a timely and efficient manner. V. Additional Terms It is understood that this Agreement contains the entire agreement between the parties, and that no statement, promises, or inducements made by any party hereto, or any officer. agent, or employee of any party hereto which is not contained in this written Agreement shall be valid and binding. This Agreement may not be modified except in writing, signed by all parties. 2. The effective date of this Agreement is January 1, 2017. 3. This Agreement shall remain in effect for a period of two (2) years, unless earlier terminated by operation of law. This Agreement shall automatically renew for periods of one (1) year following the expiration of the initial two (2) year term and/or any renewal term. The total duration of this Agreement including all renewal terms shall not exceed five (5) years. 4. This Agreement may not be terminated by any party during the first two (2) years from the effective date of the Agreement. This Agreement may be terminated at any time and without any financial penalty by any party during any renewal term of the Agreement by giving the other party written notice one hundred and eighty (180) days prior to the termination date. 5. The parties agree that any amendment to this Agreement which decreases the number of officers. provided to the City shall not be effective until one hundred and eighty (180) days after the amendment has been executed by the parties. 6. Notices shall be sent: a. To the County: Washington County Attention: County Administrator 14949 62nd Street North P.O. Box 6 Stillwater, Minnesota 55082 Washington County Sheriffs Office Attention: Sheriff 15015 62nd St N P.O. Box 3801 Stillwater, MN 55082-3801 4 b. To the City: City of Lake Elmo Attention: City Administrator 3800 Laverne Avenue North Lake Ehno, MN 55042 7. This Agreement may not be assigned without the written consent of all parties. . This Agreement shall he construed under the laws of the State of Minnesota. 9. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby, [The remainder of this page is intentionally left blank.] IN WITNESS WHEREOF, the City has caused this Agreement to be signed by its Mayor and attested to by its City Clerk and the County has caused this Agreement to be signed by the Chairperson of its Board of County Commissioners and attested to by its County Administrator and the seal of the County and City affixed thereto. Dated: CITY OF LAKE ELMO, MINNESOTA By: Its City Clerk Its Mayor IN WITNESS WHEREOF, the City has caused this Agreement to be signed by its Mayor and attested to by its City Administrator and the County has caused this Agreement to be signed by the Chairperson of its Board of County Commissioners and attested to by its County Administrator and the seal of the County and City affixed thereto. Dated: COUNTY OF WASHINGTON, MINNESOTA By: ATTEST: By: Its County Administrator Approv d as Its Chairperson of the Board Assistaift Wash1igton County Attorney 7 EXHIBIT A City of Lake Elmo 2017 Police Services 4,0 Fl[EDeputies, 1-WFl[E Sergeant WAGES Units Rate Amount Deputies Regular Pay 8.320 $33.70 $280.350.72 Holiday 352 $3370 811.860.99 Vacation 480 $3370 $16.174�08 Sick Leave 160 $33.70 $5.381.38 Overtime 440 $50.54 $22.239,36 Sergeant Regular Pay 2.080 S43,85 $91.20&00 Holiday 88 $4185 $3.858.80 Paid Time Off 160 $43.85 $7.016.00 Overtime 50 $65�78 $3.28875 Shift Differential 5.200 $0.85 54.420.00 Total Annual Wages $445'808.06 BENEFITS PERA 16.2096 $72.220.91 Medicare FICA 1,45% $6.464.22 Employer Liability 8.00% $29.724.70 Medical Insurance $34.560,00 Life Insurance $95.00 Long Term Disability $555.00 Flex Credits $4.200�00 Uniform Allowance G3.935.00 Total Annual Benefits $151'754.82 OTHER EXPENSES Cost ofClerical Support $19.468�67 Cost of Supervision $33.670,15 Mileage 125.000 $0,56 $09.875,00 Total Annual Other Expenses $123.014.82 CREDITS State Aid Credit ($72.220,91) Total Annual Credits ($72.220.91) 64%:3t'6J1'9�� IF CITY LK' LAKE ELMO TO: Mayor and Council FROM: Kristina Handt, City Administrator AGENDA ITEM: Employee Recognition Program STAFF REPORT DATE: December 20 2016 CONSENT ITEM #: 10 BACKGROUND: State law allows statutory cities to establish and operate a program of preventative health and employee recognition services for its etnployees, to provide necessary staff, equipment, and facilities and to expend funds, as necessary, to achieve the objectives of the program. An Attorney General's opinion from 2014 notes funds may not be used for alcohol or the costs for spouses/family of employees or other third parties. The City of Lake Elino does not currently have an Employee Recognition program for all departtnents. Over the course of their last two meetings, the HR committee has reviewed employee recognition policies from other communities and used them to develop a similar policy for Lake Elmo. ISSUE BEFORE COUNCIL:, Should the Council adopt the Employee Recognition Policy? PROPOSAL DETAILS/ANALYSIS: The policy is consistent with some of the other policies the committee reviewed. It included recognition for every 5 years of service, retirement recognition and other programs such as the Fire Relief Association, memorials/hospitalizations, Environmental Stewardship Award and an annual event. The Environmental Comtnittee developed the criteria for the Environmental Stewardship Awards: • focus on recognition and do not include any prizes or monetary awards • Award periodically during the year verses an annual award prograin • Award to businesses, individuals, organizations, and groups Should be recognized in the weekly Fresh and quarterly Source city news publications and sent to local newspapers which will allow efforts to be highlight and more opportunities for educating residents • Do not have a formal application process • No limitations on number of recipients and number of awards -we aren't giving to the top two but rather giving recognition for all significant achievements This policy would replace the Service Recognition SOG from the fire department. For the most part the policies are comparable. The exception being the specific gifts for 20 and 30 years of service. The HR committee suggested they allow these to be a function of the Relief Association. OPTIONS: 1) Approve the Employee Recognition Policy 2) Amend and then Approve the Employee Recognition Policy 3) Do not adopt an Employee Recognition Policy RECOMMENDATION: If removed from the consent agenda: Motion to adopt the Employee Recognition Policy 4444, t V V if 4444V 1444,4' DATE: CONSENT ITEM # December 20, 2016 AGENDA ITEM: Private Development Projects — Approve Security Reductions. SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Stephen Wensman, City Planner Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed fiymi the Consent Azenda): Questions from Council to Staff ...... ...... ..... Mayor Facilitates Public Input, if Appropriate........... ......... ....................Mayor Facilitates Call for Motion . ........ ..... ............... ..... ................., Mayor & City Council Discussion.. ......... ..............................„ ........... ..... Mayor & City Council Action on .......... ....... ........ ........... . ......... Mayor Facilitates POLICY RECOMMENDER: Engineering/Planning. 12 FISCAL IMPACT.: It is the City's goal to retain at all times during the subdivision improvements a security amount that is adequate to ensure completion of all elements of the improvements as protection to the City tax payers against the potential of developer default. With these reductions, the remaining security amounts held by the City remains sufficient to complete the remaining improvements. SUMMARY ANP ACTION REOUESTED: The City Council is respectfully requested to consider approving, as part of the Consent Agenthr, the security reductions for several private development projects as detailed in this report and supporting documentation. LEGISLATIVE IIISTORY/BACKGROUND INFORMATION: Several developers have submitted requests for security reductions. These requests have been reviewed by staff and the following reductions are being recommended as 'follows: 1. Boulder Ponds 1st Addition: 1. Hunters Crossing 1st Addition: 3, Hunters Crossing 2nd Addition: 4. Easton Village 1st Addition: 5. Savona 1st Addition: 6. Savona 2nd Addition: 7. Savona 3rd Addition: Current Security Amount $1,125,035 $ 894,649 $ 591,726 $3,094,068 $2,144,399 $1,444,785 $3,365,764 -- page Proposed Security Amount $ 945,215 $ 431,488 $ 340,287 $1,248,878 $ 849,210 $ 970,756 $1,897,288 City Council Meeting December 20, 2016 [Consent Agemict Item 12] Each development is at a various stage of completion and each reduction amount has been reviewed according to the extent of' completion for each infrastructure component as detailed in the attached Security Reduction Worksheets. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, the security reductions as recommended in this report and attached supporting documentation for the Boulder Ponds 1st Addition, Hunters Crossing lst Addition, Hunters Crossing 2nd Addition, Easton Village 1st Addition, Savona '1st Addition, Savona 2nd Addition, and Savona 3rd Addition. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve security reductions for the Boulder Ponds 1st Addition, Hunters Crossing 1st Addition, Hunters Crossing 2nd Addition, Easton Village 1st Addition, Savona 1st Addition, Savona 2nd Addition, and Savona 3rd Addition as detailed above and in their respective Security Reduction Worksheet attached to this report. ATTACHMENT(S): I. Security Reduction Worksheet — "). Security Reduction Worksheet — 3. Security Reduction Worksheet — 4. Security Reduction Worksheet — 5. Security Reduction Worksheet — 6. Security Reduction Worksheet — 7. Security Reduction Worksheet — Boulder Ponds 1st Addition. Hunters Crossing 1st Addition. Hunters Crossing 2nd Addition. Easton Village 1st Addition. Savona 1st Addition. Savona 2nd Addition. Savona 3rd Addition. -- page 2 -- .1 BOULDER PONDS 1ST ADDITION Time of Performance: October 31, 2016 DEVELOPMENT AGREEMENT AMOUNTS CATEGORY Grading Grading Sanitary Sewer Waterrnain Streets Surface Water Facilities Erosion Control Sidewalks/Trails Street Lighting Street Signs and Traffic Control Signs Landscaping Tree Preservation and Restoration Wetland Mitigation and Buffers Monuments Miscellaneous Facilities Record Drawings TOTALS CONSTRUCTION $116,600 568,194 $405,451 $349,674 $1,084,327 $721,027 $48,406 Included in Streets NA Included in Streets $204,302 NA NA $4,700 NA $2,500 52,888,581 125% REMARKS $116,600 l00% $85,243 t00% $506,813 75% 5437,092 75% 51,355,409 75% $901,284 75% $60,508 75% Included in Streets NA By Xcel Energy Included in Streets $255,378 so% NA NA LOC Through VBWD $5,875 75% NA $3,125 7s% $3,727,326 RELEASED AMOUNTS: $881,371 CuMMULAT1VE AMOUNTS: SECURITY AMOUNT REMAINING: DATE: 4*1 5116,600 $42,621 5380,110 $327,819 $677,704 $450,642 $1,995,497 $1,995,497 $1,731,829 12/15/2ols REDUCTIONS 4*2 43 4*4 $42,621 $338,852 $225,321 $606,794 $2,602,291 $1,125,035 8/2/2016 $45,381 $127,589 $4,406 $2,344 5179,819 $2,782,111 5945,215 12(2U/7016 HUNTERS CROSSING 1ST ADDITION Time of Performance: October 31, 2015 DEVELOPMENT AGREEMENT AMOUNTS REDUCTIONS CATEGORY CONSTRUCTION 125% REMARKS #1 02 ft3 #4 #5 #6 5425,402 Grading $531,753 t00% $265,876 $265,876 Sanitary Sewer $159,358 $199,198 75% $99,599 $49,799 Watermain $213,309 75% 5106,654 $53,327 Streets 5170,647 5198143 $247,679 75% 5123,839 $61,920 Surface Water Facilities 5172258 $215,323 so% 5107,661 Erosion Control $36,023 $45,029 so% S Sidewalks/Trails 531$19,450 ,120 $38,900 75% 2214 $9,7255 Street Lighting NA NA By Xcel Energy Street Signs and Traffic Control Signs 53,263 $4,079 so% $2,039 Landscaping $53,162 $66,453 rns Tree Preservation and Restoration NA NA Wetland Mitigation and Buffers NA NA LOC Through MAID Monuments $1,980 $2,475 o% Pond Filtration $41,959 $52,449 3% Record Drawings $2,500 53,125 o% TOTALS $1,295,815 $1,619,769 RELEASED AMOUNTS: $725,119 $463,162 $0 SO $0 $0 $272,004 CUMMULATIVE AMOUNTS: $725,119 $1,188,281 SECURITY AMOUNT REMAINING: $894,649 5,431,488 DATE: 17/15/2015 L7/20/2016 HUNTERS CROSSING 2ND ADDITION Time of Performance: June 30, 2016 DEVELOPMENT AGREEMENT AMOUNTS REDUCTIONS CATEGORY CONSTRUCTION 125% REMARKS 41 42 43 till NS 45 Grading NA NA Included in 1st Addition $48,986 Sanitary Sewer $30,616 $15,308 $61,233 75% Watermain $136,197 $170,246 75% $85,123 $42,562 Streets $153,091 $191,364 75% $95,682 $47,841 $408,695 5th Street $255,434 $127,717 $510,869 75% Surface Water Facilities $91,032 $113,790 50% $56,895 , Erosion Control S6,094 50% $4875 $3,047 Sidewalks/Trails $47,552 $59,440 75% $29,720 $14,860 Street Lighting NA NA By Xcel Energy Street Signs and Traffic Control Signs $332 $415 75% $208 5104 $23,063 $28,829 o% Tree Preservation and Restoration NA NA Included in 1st Addition Wetland Mitigation and Buffers NA NA LOC Through VBWD Landscaping Monuments NA NA Included in 1st Addition Pond Filtration NA NA Included in lst Addition Record Drawings $2,500 $3,125 o% TOTALS $916,323 $1,145,404 RELEASED AMOUNTS: $553,678 $251,438 $0 $0 $0 $0 $286,351 CUMMULATIVE AMOUNTS; $553,678 $805,117 SECURITY AMOUNT REMAINING: $591,726 $340,287 DATE: 12/15/2015 12/20/2016 BOULDER PONDS 1ST ADDITION Time of Performance: October 31, 2016 DEVELOPMENT AGREEMENT AMOUNTS CATEGORY Grading Grading Sanitary Sewer Watermain Streets Surface Water Facilities Erosion Control Sidewalks/Trails Street Lighting Street Signs and Traffic Control Signs Landscaping Tree Preservation and Restoration Wetland Mitigation and Buffers Monuments Miscellaneous Facilities Record Drawings TOTALS CONSTRUCTION $116,600 568,194 $405,451 $349,674 $1,084,327 $721,027 $48,406 Included in Streets NA Included in Streets $204,302 NA NA $4,700 NA $2,500 $2,888,581 125% REMARKS $116,600 100% $85,243 t00% $506,813 75% $437,092 753/4 $1,355,409 75% $901,784 75% $60,508 75% Included in Streets NA By Xcel Energy Included in Streets $255,378 50% NA NA IOC Through yawn $5,875 75% NA $3,125 75% $3,727,326 RELEASED AMOUNTS: $881,371 CUMMULATIVE AMOUNTS: SECURITY AMOUNT REMAINING: DATE; REDUCTIONS #1 tr2 #3 #4 $116,600 542,621 542,621 $380,110 $327,819 $677,704 $338,852 $450,642 $225,321 51,995,497 $1,995,497 51,731,829 17/15/2015 $45,381 $127,689 $4,406 $2,344 $606,794 $179,819 $2,602,291 52,782,111 $1,125,035 $945,215 8/2/201E 12/20/2010 HUNTERS CROSSING 1ST ADDITION Time of Performance: October 31, 2015 DEVELOPMENT AGREEMENT AMOUNTS REDUCTIONS CATEGORY CONSTRUCTION 125% REMARKS #1 42 t13 #4 #5 #6 Grading $425,402 $531,753 1e0% $265,876 $265,876 Sanitary Sewer $159,358 $199,198 75% 599,599 $49,799 Waterrnain $170647 $213,309 75% $106,654 $53,327 , Streets $198,143 $247,679 75% 5123,839 $61,920 Surface Water Facilities $172258 $215,323 50% ,5107,661 Erosion 536,023 Control $45,029 50% 522,514 Sidewalks/Trails $31,120 $38,900 75% 519,450 $92 Street Lighting NA NA By Xrel Energy 7 5 Street Signs and Traffic Control Signs $3,263 $4,079 50% 52,039 Landscaping $53,162 $66,453 0% Tree Preservation and Restoration NA NA Wetland Mitigation and Buffers NA NA LOC Through VBWO Monuments 51,980 $2,475 o% Pond Filtration 541,959 $52,449 mr Record Drawings $2,500 $3,125 or, TOTALS $1,295,815 $1,619,769 RELEASED AMOUNTS: $725,119 $463,162 50 $0 $0 50 $272,004 CUMMULATIVE AMOUNTS: $725,119 $1,188,281 SECURITY AMOUNT REMAINING: 5894,649 5431,488 DATE: 12/15/2015 12/20/2016 HUNTERS CROSSING 2ND ADDITION Time of Performance: June 30, 2016 DEVELOPMENT AGREEMENT AMOUNTS REDUCTIONS CATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6 Grading NA $48,986 NA Included in 1st Addition Sanitary Sewer$61,233 75% $30,616 $15,308 Watermain $136,197 $170,246 75% $85,123 $42,562 Streets $153,091 $191,364 75% $95,682 $47,841 , 5th Street $408695 $510,869 75% $255,434 $127,717 Surface Wafer Facilities $91,032 $4,875 $113,790 50% $56,895 Erosion Control $6,094 50% S Sidewalks/Trails 559,440 75% $29,720 $143° ,'84607 $47,552 Street lighting NA NA By cel Energy Street Signs and Traffic Control Signs $332 $415 75% $208 $104 Landscaping $23,063 $28,829 os; Tree Preservation and Restoration NA NA Included in 1st Addition Wetland Mitigation and Buffers NA NA LOC Through VIPAiD Monuments NA NA Included in 1st Addition Pond Filtration NA NA included in 1st Addition Record Drawin$2,500 gs $3,125 o% TOTALS $916,323 $1,145,404 RELEASED AMOUNTS: $553,678 $251,438 $0 $0 $0 $0 $286,351 CUMMULATIVE AMOUNTS: $553,678 $805,117 SECURITY AMOUNT REMAINING: $591,726 $340,287 DATE: 12/15/2015 12/20/2016 EASTON VILLAGE 1ST ADDITION Time of Performance: June 30, 2016 DEVELOPMENT AGREEMENT AMOUNTS CATEGORY CONSTRUCTION 125% REMARKS Grading $728,739 $910,924 l00% Sanitary Sewer $293,960 $303,289 $367,450 75% ai Watermn $379,111 75% Storm Sewer (w/pond structures) $585,943 $732,429 so% Streets $526,489 $658,111 50% Sidewalks/Trails $98,777 $123,471 scr,s Surface Water Facilities NA NA Street Lighting NA NA Street Signs and Traffic Control Signs $5600 $7,000 75% , Private Utilities (electricity, natural gas, telephone, and cable) NA ,8 Landscaping $11071 $138,476 50% , Tree Preservation an$164435 d Restoration $205,544 so% Wetland Mitigation and Buffers NA NA Monuments $30,000 $37,500 Erosion Control $68,678 $85,848 o% Miscellaneous Facilities NA NA Record Drawings 56,500 $8,125 o% $275,588 $284,333 REDUCTIONS 02 43 84 85 46 $910,924 $366,214 $329,056 $61,736 $5,250 $69,238 $102,772 50 $o so TOTALS $2,923,191 $3,653,989 RELEASED AMOUNTS; $559,921 $1,845,189 50 $0 $0 $0 $685,766 CUMMULATIVE AMOUNTS: $559,921 $2,405,110 SECURITY AMOUNT REMAINING: $3,094,068 $1,248,878 DATE: 8/2/2016 12/20/2016 SAVONA 1ST ADDITION Time of Performance: October 31, 2015 DEVELOPMENT AGREEMENT AMOUNTS REDUCTIONS CATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6 Grading $812,500 leo% $650,000 $812,500 Sanitary Sewer $138,099 $172,624 75% $86,312 $43,156 Watermain $155927 $194,909 75% $97,454 $48,727 , $763,387 $477,117 $238,558 Streets $954,234 75% Surface Water Facilities $493,703 $617,129 50% Erosion Control $65,666 50% $308,564 $52,533 $32,833 Sidewalks/Trails $119,642 5149,553 is% $112,164 Street Lighting NA NA By Xcel Energy Street Signs and Traffic Control Signs $11600 $14,500 so% $7,250, Landscaping $97,236 $121,545 o% Tree Preservation and Restoration NA NA Wetland Mitigation and Buffers NA NA LOC Through' VO4VD Monuments 56,450 Miscellaneous Facilities NA $8,063 o% NA Record Drawings $2,500 53,125 ols TOTALS $2,491,077 $3,113,846 RELEASED AMOUNTS: $969,448 $1,295,189 $0 $0 $0 $0 $575,337 CUMMULATIVE AMOUNTS: $969,448 $2,264,637 SECURITY AMOUNT REMAINING: $2,144,399 $849,210 DATE: 3/2/2016 12/20/2016 SAVONA 2ND ADDITION Time of Performance: October 31, 2015 DEVELOPMENT AGREEMENT AMOUNTS CATEGORY Grading Sanitary Sewer Watermain Streets Surface Water Facilities Erosion Control Sidewalks/Trails Street Lighting Street Signs and Traffic Contrcd Signs Landscaping Tree Preservation and Restoration Wetland fVlitigation and Buffers Monuments Miscellaneous Facilities Record Drawings TOTALS CONSTRUCTION NA $314,594 $485,172 $614,836 $471,332 $51,146 Included in Streets NA Included in Streets 5153,415 NA NA $5,800 NA $2,500 $2,098,795 125% REMARKS NA $393,243 75% $606,464 75% $768,545 75% $589,165 50% $63,933 5c% Included in Streets NA By Xcel Energy Included in Streets $191,769 o% NA NA LOC Through 1,BWD $7,250 o% NA $3,125 o% $2,623,494 RELEASED AMOUNTS: 5655,873 CUMMULATIVE AMOUNTS: SECURITY AMOUNT REMAINING: DATE: NA 5196,621 $303,232 $384,272 5294,583 $1,178,709 $1,178,709 $1,444,785 3/2/2016 REDUCTIONS 82 83 84 $98,311 $151,616 $192,136 531,966 $474,029 $1,652,738 $970,756 12/20/2016 so SAVONA 3RD ADDITION Time of Performance: October 31, 2016 DEVELOPMENT AGREEMENT AMOUNTS CATEGORY Grading (Separate Grading Agreement) Sanitary Sewer Watermain Streets Surface Water Facilities Erosion Control Sidewalks/Trails Street Lighting Street Signs and Traffic Control Signs Landscaping Tree Preservation and Restoration Wetland Mitigation and Buffers Monuments Miscellaneous Facilities Record Drawings TOTALS CONSTRUCTION $345,301 $503,113 51,168,007 $333,140 $133,732 Included in Streets NA Included in Streets $95,218 NA NA $6,000 NA $6,500 $2,591,011 125% REMARKS 41 $127,000 $431,626 50% 5215,813 $628,891 5056 $314,446 $1,460,009 so% $730,004 $416,425 50% $208,213 $167,165 o% Included in Streets NA By Xcel Energy Included in Streets $119,023 o% NA NA LOC Through VBWO $7,500 o% NA $8,125 o% $3,365,764 RELEASED AMOUNTS: $1,468,476 $1,619,382 CUMMULATIVE AMOUNTS: $1,468,476 SECURITY AMOUNT REMAINING: $1,897,288 DATE: 12/20/2016 12/Z0/2016 REDUCTIONS 42 43 44 so $0 TI crry of: LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: December 20, 2016 CONSENT ITEM # 13 AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements — Approve Washington County Cooperative Agreement Payment No. 5 -FINAL SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director SUGGEST D ()RI)ER OF 13 USI NESS ifremoved from the ('oosent .11.tenda): - Questions trot)) ('ouneil to Mayor Facilitates - Public Input, if Appropriate...,„,..„...........„.,...... ..... „.„Nlayor Facilitates - Call liar 'Motion .......... Mayor & City Council - Discussion ..... ...... ..... .....„. Mayor c City Council - Action on ..... ........ Mayor Facilitates POLICY RECOMMENDER: Finance/Engineering. FISCAL IMPACT: None. Final payment is proposed in accordance with Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The amount invoiced, together with previous invoices, is within the total Council approved agreement amount of $38,029.38. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving, as part of the Consent Agenda, payment to Washington County in the amount of $11.62 per the attached invoice and per section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements, With this payment the City will have paid to date the amount of $32,919.1.8. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In April 2016, the City of Lake Elmo entered into Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The improvements include a signalized intersection at CSAH 10 and at the south entrance of the Oakland Jr. High School, associated intersection turn lane improvements, drainage provisions, and a bituminous trail along the boulevard adjacent to Oakland Jr. High School. The Cooperative Agreement sets forth the -- page 1 -- City Council Meeting [Consent Agenda Item 13] December 20, 2016 provisions that authorizes the County to implement the improvements including engineering design, construction administration, testing, right-of-way and easement acquisition, including the use of eminent domain, and retaining a contractor for project construction. The Agreement also outlines the City's obligations for cost participation including payment terms and schedule. The costs are estimated for the purpose of the Cooperative Agreement, however the actual cost participation by the City will be determined using the City's share of the actual project costs for each respective cost participation item. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to Washington County per the attached invoice and supporting documentation. If removed from the consent agenda, the recommended motion for the action is as follows: "Mo ve to approve payment to Washington County in the amount of $11.62 per the attached invoice and per section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning)/ CSAH 10 Intersection Improvements." ATTACHMENT(S): Washington County Invoice No. 98920 and supporting detail. -- page 2 -- U U ~^.y ~~ Lake Elmo Payment Voucher Vendor: Washington Coun�/Public V�orka Invoice. 35358-Pmyment% � Address: VVACOPublic Works Depa�n�ent 11660 MyanonRoad Nu�h Stillwater, MN 55082 ' Fund Function Dept Account Payment Total: Invoice Date: 12/2/2016 Due Date: Check# 12/35C2U1G Description Amount Project No. 2013.127 11.62 CSAH 15(Manning)& 10th Street Intersection Phase 1Improvements Payment #5 -FINAL | | Total 8 11.621 Payment #5(RNAU-|nucoo,dmnne�Whthe Ci�;Cou��Conpem�voAgeemertNn� 10144. _ __ _ _ _ Paid kzdate =$32'81B18(8R.G%)ofthe Cooperative Agreement Amount of$38.U29.38. Department Head Finance Director WACO PUBLIC WORKS DEPT 11660 MYERON RD N STILLWATER MN 55082 To: LAKE ELMO CITY 3800 LAVERNE AVE N LAKE ELMO MN 55042-9629 Please return top portion with payment. Thank Von. Date Number 12/2/16 98920 Type Invoice Due Date 12/25/16 12/25/16 12/25/16 12/25/16 12/25/16 Invoice Remark Final Invoice for CSAII 15/10 Intersection Construction cost thru partial estimate #6 City/County Coop Agr #10144 I declare under thc penalties °flaw that this account claim or demand, is just and correct and no part of it has been paid. Please make check payable to Washington County and mail to the address above. Invoice Invoice Number: 98920 Account Number: 20498 Due Date 12/25/16 Amount Enclosed: S Federal Tax Id:41-6005919 Invoice Total Sales Tax Balance Due Amount 511.62 S11,62 51162 Summary Billing Documentation - Final Invoice City of Lake Elmo/Washington County Agreement #10144 Date: 12/2/16 Work Certified Thru Partial Estimate: 46 Construction Cost Item No. 2521.501 2521.501 2521.511 Item Description Unit Concrete Curb & Gutter Design 6424 UN FT 6Concrete Walk 5Q FT 3" Bituminous Walk 5Q FT Mobilization & Traffic Control LUM SUM Bid Unit Price Agreement Quantity Work Certified Share Amount 5 13.80 1390 1390 50 5 9,591.00 $ 8,24 1010 1010 50% $ 4,161.20 $ 1.28 9160 9120i 50% $ 5,836,80 $ 121,000.00 1.0 1,0 0,4835 $ 580.80 Total Work Completed $ 20,169.80 Previously Billed for Construction $ 20,158.18 Amount Due $ 11.62 11 CITY (IF LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: December 20, 2016 CONSENT ITEM # 14 AGENDA ITEM: Inwood Booster Station Improvements — Change Order No. 3 SUBMITTED BY: Chad 1sakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Rob Weldon, Public Works Director Jack Griffin, City Engineer Cathy Bendel, Finance Director S G ;ES' ' OR1)ER OF BUSINESS (itremoved fiyan the Consent Agenda): Qucstions from Council to Mayor Facilitates Pubil• Input, i f Appropriate _ — „ _.Mayor Fact I itates Call for Motion ........ ...... Mayor & City Council Discussion ...... .... ..... ..... Mayor & City COUllei I Action on Motion.. ....... ........ ..... Mayor Facilitates POLICY RECOMMENDER: Engineering, FISCAL IMPACT: Contract increase in the amount of $6,236.98. This change order increases the contract amount for the project by $6,236.98 bringing the revised construction contract to $1,312,347.45 and extends the substantial completion date from November 2, 2016 to December 12, 2016. With this change order the project remains within the authorized project budget and contingencies. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Change Order No. 3 for the Inwood Booster Station Improvements project, LEGISLATIVE HISTORY/BACKGROUND INFORMATION: This change order is being processed at the request of the City for project revisions with a net contract change in an increased amount of $6,236.98. The change is to install internal recirculation piping and tittings needed for station operation. Also, included in this change order is the addition of valve extension stems for valves with extra depth to provide public works better access for maintenance purposes. The change order includes an extension of the substantial completion date from November 2, 2016 to .December 12, 2016 to reflect added work and start up coordination and training. -- page City Council Meeting [Consent Agenda Item 14] December 20, 2016 RECOMMENDATION: Staff is recommending that the City Council approve, as part qf the Consent Agenda, Change Order No. 3 for the Inwood Booster Station Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Change Order No. 3 for the Inwood Booster Station Improvements thereby increasing the contract amount by $6,236.98 and extending the substantial completion date from November 2, 2016 to December 12, 2016". ATTACHMENT(S): . Change Order No. 3. -- page 2 -- CONTRACT CHANGE ORDER FORM . CITY OFLAKE ELMO/MIM|y4ESOTA |NVVOODBOOSTER STATION IMPROVEMENTS ! PROJECT NO. 2O14.129 CHANGE ORDER NO. 3 ENGINEERING, inc. DATE: December 6, 2016 TO. rNagneyConstruction, |nc,14UlPark Road, Chanhassen, [wm55]17 This Document will become asupplement mthe Contract and all provisions will apply hereto. The Contract Documents are modified a,follows upon execution ofthis Change Order. CHANGE ORDER DESCRIPTION /]USTIF|C/T|Om: See summary breakdown and supporting doucuments for clarification & cost breakdowns . Attachments (list documents supporting change): Attached price quotation ! ITEM DESCRIPTION oFPAY ITEM CO3 Startup Extension & Watermain Valve Work UNIT o Amount ufOriginal Contract Sum ofAdditions/Deductions approved todate (CO Nos, I&Z) Contract Amount todate Amount ofthis Change Order (ADD) 4)E49CT4 (NO-GWAwGE) Revised Contract Amount The Contract Period for Completion wi[I be APPROVED BY ENGINEER: MSA PROFESSIONAL SERVICES ez swa/wen DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA cTv UNITE PRICE 1 $6'236.98 NET CONTRACT CHANGE |wcnooco} foecnc^so) APPROVED BYCONTRACTOR av ' } i A // � BY |NcncAsE/(oscnsxsB � $6,236.98 1,308,404,00 (Z.Z93J3) 1,306,110.47 6,236.98 1,312,347.45 FOCUS En&eering, Inc. CHANGE ORDER FORM CHANGE ORDER NO. 3 INWOOD BOOSTER STATION IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014.129 ITEM DESCRIPTION OF PAY ITEM CO3-1 Start-up Extention until 12/12/16 CO3-2 Watermain Valve Work CO3-3 Proccess Mechanical TOTALS - CHANGE ORDER NO. 1 CHANGE ORDER UNIT QUANTITY UNIT PRICE AMOUNT LS LS LS $53614 $5,700.84 55,700.84 $6,236,98 ENGINEERING, inc. DESCRIPTION /JUSTIFICATION Extend substantial completion from 11/2/16 to 12/12/16 to minimize punchlist items and allow for City staff time off. Original substantial completion of 10/28/16 with two (2) days added from CO and one (1) day added from CO, #2. $536.14 Add valve stems and straighten valve boxes in driveway. Add piping, fittings and labor for recirculation of water, under represented in plans, C NN � S T ' CTI 0F�cT�� 1401 ParkRoad'Chanhasnen . MN 55317 - — - ~ '- -- S52,474]G74Office S52.47k1G7QFax SEND TO Company narre IVISA Attentioo Lucas Jones Fax Urgent EPlease comment Total pages,mcluding cover COMMENTS |C{}3-2 | Price 0U8otat^on From Peter Aid Fitt Date 11/4/201O Proposal # Please review For your information Lucas, Below are the costs we had for installing the valve stem extensions and backfillingthevahe boxes. Attached are the invoices for the sand and valve extensions Labor: 5hro@77.73 Material: See Invoices Equipment-, Subcontractor: Subtotal General Contractor's Labor Mark Up 16% � � � � � 53(l14 - $|538.14 922,20 General Contractor's Overhead 5% $ Bond & Insurance pnomium� $ - --------'--------- '----- Total $ Additional Working Days Required for this Change: 536.14/ � 0.0 _ Please review this proposal and feel free bocontact mewith any questions, comments orconcerns. Thank you, PetnrAldritt Project Manager Accepted By Date 22' wo.r.gMt N CONSTRUCTION 0110,1flIM 1401 Park Reed • Dierine.ed, MN 55317 652.474,1674 DPW 952.174,1679 Fax Lake Elm© Booster Station DESCRIPTION OF WORK: DESCRIPTION MAGNEY LABOR Laborer Carpenter ()aerator Plumber Pipe Ftter Foreman Superintendanl General Superintedant 1Proiect NInnager iOvert,me - Add 530,00 Hr ISunciati 8 Holidays - Add $48,00 / Hr IMAGNEY Material !Pia() and Fittings !Floe Supper's Miss. Plumbing Filttnns INAGNEY Equipment COST PROPOSAL WORKSHEET DATE: COR NO: P.R. NO: R.F.I. NO: ESTIMATED ADDITIONAL CALENDAR DAYS REQUIRED: LABOR QUANTITY UNIT UNIT PRICE LABOR IC03-3 November 22, 2016 MATI SUB UNIT PRICE MATERIAL EQUIPMENT CONTRACTS 8 Hr 5 84.00 $572.00 This Is an ovenime rat Hr 5 84.02 $0.00 Hr £ 84.93 $0,00 Hr $ 91.50 $0.00 $ 87.72 50.00 10 HI $ 94,00 5940.00 Hr $ 125.87 $0,00 I Hr 5 100.00 $0.00 Hr 5 MOO $0,00 Hr $ 48.00 $0.00 Mileage 80 Miles Pick Ug Truck 1 day SUBCONTRACTORS /SUPPLIERS High Frei-al-mance Coatings SUBTOTAL MAGNEY LABOR, MATER,ALS, SUBCONTRACTORS MAT. HANDLING LABOR 4'/o OF MAT. SMALL TOOLS MAT.: 6% OF LABOR SUBTOTAL 1AGNEY OVERHEAD/FEE 1519 SUBTOTAL N1AGNEY LABOR SUBTOTAL EQUIPMENT SUBTOTAL MATERIAL SUBTOTAL SUBCONTRACT SUBTOTAL MATERIAL SALES TAX - 7.275% BOND / INSURANCE -0,015 BUILDERS RISK INSURANCE TOTAL THIS COST PROPOSAL 51 812,00 $1,713,66 $257,05 $1,970.71 $0.00 $3,033.95 $420.00 .e work was done on a Friday, 51.755.50 $700.00 530.00 $0,70 $56.00 $90.00 $2,541.50 $96,72 S0.00 $2,638.22 $395.73 5005 50.00 5400.00 I 5400.00 54 $20„00 $3,033,95 $0.00 $420.00 $5,424.86 $191,93 $84.25 N/A $5,700.84 Page 'cm CLFY LAKE ELMO AYOR & COUNCIL CO MUN1CATION DATE: December 20, 2016 CONSENT ITEM # 15 AGENDA ITEM: Inwood Booster Station Improvements — Pay Request No. 7 SUBMITTED BY: Chad lsakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ()R14.:It. OF BUSIN ESS ( if removed //win the Consent Attenda): Questions from ('ouncil to Staff, Mayor Facilitates Public Input, if Appropriate ......... _ ..„ „Mayor Facilitates 1:for Motion Mayor & C'outicil I)iscussion Mayor (.1ty Council Action on Motion . Mayor Facilitates POLICY RECOMMENDER: Engineering, FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 7 for the Inwood Booster Station Improvements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Magney Construction, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 7 in the amount of $41,790.50, The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $63,558.96. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 7 for the Inwood Booster Station Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 7 to Magney Construction, Inc. in the amount of ,541,790.50 for the hilvood Booster Station Improvements". ATTACHMENT(S): 1. Partial Pay Estimate No. 7 -- page 1 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 7 INWOOD BOOSTER STATION IMPROVEMENTS PROJECT NO. 2014,129 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY FI C ENGINEERING, inc. PERIOD OF ESTIMATE FROM 11/1/2016 TO 11/30/2016 CONTRACTOR: MAGNEY CONSTRUCTION, INC, 1401 PARK ROAD CHANHASSEN, MN 55317 PAY ESTIMATE SUMMARY 1. Original Contract Amount 2, Net Change Order Sum 1 3, Revised Contract (1+2) 2 $2,754.96 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments TOTALS $2,754.96 $5,048.49 9. Amount Due (6-7-8) NET CHANGE ($2,293.53) *Detailed Breakdown Attached CONTRACT TIME Approval Date START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: Amount Additions Deductions $5,048.49 4/28/2016 10/28/2016 11/25/2016 ORIGINAL DAYS REVISED DAYS REMAINING ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that ail amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA L. BY I. DATE 211 214 -2 $1,308,404.00 -$2,293,53 $1,306,110.47 $1,271,179.22 $0.00 $1,271,179.22 $63,558.96 $1,165,829.76 $41,790.50 ON SCHEDULE YES NO MSA PROFESSIONAL SERVICES DATE CONTRACTOR DATE BY DATE FOCUS Engineering, inc. PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 7 INVVOOD BOOSTER STATION IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014A29 ITEM DESCRIPTION OF PAY ITEM DIVISION I .• GENERAL 1 MORILMATION 2 TRAFFIC cotanoL FI C S ENGINEERING, inc. CONTRACT THIS PERIOD TOTAL TO DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QuArillTv AMOUNT . .... LS 1 533,000.00 $55,000.00 0.00 50.00 1.03 555,000.00 LS 1 5730.00 5200.00 0.10 570,00 500 5737 no 3 SILT FFNCF LF 240 $3.00 5)20,00 0.00 $0.00 240 5720.00 4 CLEARING AND 593383N0 LS 1 52,000.00 $2,000.00 0.00 50 00 1 32,003 CO 5 TEMPORARY ROCK CONSTRUCTION ENTRANCE FA 1 $14100410 51,00040 0.00 ;:o.cG 1 51,000.00 6 STREET SW6E110231 HR 30 5105.00 51,030.00 0.00 50.00 0 50.00 7 SITC RLSTORATION LS 1 $4,000.00 $4,800.00 0.013 50.00 1 54,350OD 51I873TA1 2 DIMON 1 5E5,270.00 570.00 363,740.03 DIV353023 2. t 'MATER MAIN R CONO2CT TO EXISTING WATERMAN ANO SFRVICE EA 3 51,03C.00 54,530.00 0.00 50.00 3 54.510.00 9 15" COPP5R WATER SERVICE PIPE LE 65 51500 53,/50 GO ron SO 00 06 33,255011 10 22" 060032 IRON LVATERMAIn P,PE, CLASS 52 LF 100 5I20,00 312,00.00 0.00 S0.00 100 S12.000.00 11 DUCTILE IRON 0/1"0003 LB 344 516.00 _ $5,504.00 0.00 50.00 344 55,504.00 StJOTO3541. DIVISION 2 071,004.00 50.00 $25,254.00 DIVISION 3 v STORM IsEWER 12 10" FVC DRAW Lit 15 550.00 $750.00 0.00 50.00 0 00.052 13 12" RC? 3T0231 SEWER PO,E., CLASS 5 LF 130 550.00 $6,500.00 0.00 50,03 121 56,05C.00 14 10ACP FLAREO END 534110134 EA 1 51,500.00 51,500.00 0 00 50.00 1. 51,30000 25 CATCH BASIN/MANHOLE EA 2 $ 3.00000 $6,000 00 0.00 50.00 2 56,000.00 16 31040014 WRAP ClASS IP (CV) Ct 10 .5160.00 $ Loom 000 00.03 ao 51,600,00 SU 31TOTAL 4 DIV/51034 3 $15,350.00 50.01: $15,150.00 DIVISION 4 - 0R3VEWAY CONSTRUCTION 17 COMMON EXCAVATION 31,31 CY 6n0 520.00 513,800.00 0,00 50.00 E90 $13,800,00 18 SELECT GRANULAR BORROW (F) CY 110 525.50 52,750 00 0.00 50,01 110 $2,730.C3 19 SUBGBADE PREPARATION 15 1 $1,400,00 51.400.00 000 $0.03 1230 53,400.035 20 0300E303E- BASE CLASS S 11022 140 $22,00 33,030.00 0,00 50.00 118 52,39653 23 ran SP 55 WEAR COURSE MIN (2,31 TON 50 595.00 $4,750 00 aano 53,00075 38 53,61503 22 4" COPCRETE SIOEWALK SY 41 570.0C $2,870.00 0.00 50.00 31 $2,270.03 23 SEGMENTAL 333.12211311NG WALL FF 430 523.00 Si /,040.00 11,110 SO 110 421 03,683303 34 SPLIT RAIL FENCE 3.3 120 $17.055 $5040.00 0.00 50.00 120 S2,040,03 2$ GUARD POST EA 3 5 350.an 51,05000 0.00 50.00 3 $1,060210 26 6" PERFORATED PtiC DRAIN L3 MO S40 GO 50,630.50 OM 50.00 140 33,600.00 27 a" INLINE DRAIN EA 5 530000 $4,500230 0,00 50,0n 5 $4,500,00 28 ROOF DRAIN COLLECTION 321 5 $903.00 54500.00 0.03 50.011 $4,1100,00 213 ORAINTILE FLEANOUT EA 1 590300 $900,00 0.00 Moo $900.04 SUBTOTAL - 0111351022 4 538,2350.00 53,610.00 554,599.00 30 51700ION S . BOOSTER FACILITY 31 Supervision 32 Bend & Ineutande 31000 Conerem ',Mark 32000 Rabat 33516 Heavy Duty Concrete Floor Fitdsh 42000 Masenry Work 55000 Mist. Metals 6100E3 Fouph Carpentry 62210 511050107111111 73213 Siteminevs Damp/acting 72313 InseTatem [Peltd grade? 72176 Plavra Pboreass Intela Oen 22736 Fluid Applted 25143Mande Mr Barrier 73113 Asphalt 513ing1es 246'13 Me1at SoMt 83 Faseia, Butter, & devmspeate 74646 Masora! tab, Siding 79200 10130 Sealants 81500 FRP Doers 882033 Glass & 0la03r51 384121 Iran:Meese Pendtaws 97750 FRP Surface laminated perrela 99600 Mph parteenanre Coating 101469 Warning 14110 LS 1 618,330,00 038,530.00 0 10 51,855.00 0,80 514.340.00 05 1 519,620.00 515610.00 0.00 SC.00 1.00 SI 9.320.00 15 1 558,76000 558,760.00 0.00 53.00 1.00 558,730,00 LS 1 55,100230 $5,100.00 0 00 50.00 1,00 53,10000 LS 1 51,360 CO $1,860,00 1.00 51,150.00 1.00 51,86000 LS 1 570,480.00 570,450.00 0 00 50.00 1.00 5)0,400.00 LS 1 $3,360.00 $3,350,00 0,00 50.00 LW 53,350,00 35 1 525500 CO 525,500.00 0,00 50.00 TOO 525501100 LS 1 51,120 GO 52,120,00 0.00 50.00 1.00 51,130.20 LS 3670.80 0520.00 0.00 50L00 1.00 5370.00 55 51,25050 51,250.00 31.00 53.00 1.00 51,130 1111 LS 1 52,700 PO 52,700.03 IMO 52,70500 250 52,700.00 55 1 54,000.00 $4,000.0C 050 50.00 100 54.000.00 15 1 36,600.00 5E,600.00 OM 50.00 1,00 55,300,210 LS 1 56.550.00 36,550.00 0,10 0E55.00 LOC 36,550.230 LS 1 510,60000 510,600,00 000 5.0 OP LOC 410,500,00 LS 1 53,210.60 $3,210.00 1.00 53.200,00 1.02 $3,210,00 as 1 511.950.00 $11,930.00 050 50.00 1.352 S11,930.00 LS $500.00 5500.00 0.00 $0.00 1,03 5505.00 LS $9,330,00 $9,930.00 0,30 50.01 1.00 $3,960.00 LS 1 09.340.30 $9,640 00 0,00 SO 00 1.430 59,64C.00 LS 1 313,400,00 613,600.00 0.20 52.6E1.00 1.00 313,400.00 10 1 3200.00 5200.00 1.00 5100.00 1.00 620000 IT1.M11 DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PHICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 104410 Fire Exargu30050 25 1 5350.031 $350.00 1.00 535000 1.00 5350.00 220000 Numbing 15 1 522,500.00 52250051C 2100 50.00 100 522,503,00 230000 HVAC LS 1 S45,460.00 546,400.00 0,00 5000 1.00 $46,400.00 260500 ElectiataI LS 1 579,200.00 529,800.00 0,00 00.00 1.00 579,800.00 318305 1311552ork L5 1 57,850.00 $7,830.00 0.00 S0.00 1.00 57,8E0.00 332300 0sarecti00 at Wa2er Stclagq Structures 13 5050,00 $950,00 1.00 5050.00 1.00 $950 00 408325. Pa0., Place IS 1 5111,400.00 $111,400.00 0.00 50.00 1.00 5111;100,00 412223 Porta ble 0or.d Chair. H0122 a Trolk`Y LS 2 S1,200.00 53.200 00 0510 50 00 I 00 51.200.00 444800 Wala System Storane Talks, tS 526,20000 526,2110.00 000 SO 00 1.00 .520,Z00 00 444256 Ve704I Soli: 0,00o Booster P0,05 LS 1 $75,200,00 578,20040 0.00 50.00 1 CD 573,200.00 444426 Gas C5251203000 Sytam LS 1 51022.500.00 5201,50000 0.00 50.00 1 CO $101,500.00 33 SCADA INTEGRATION AN0 SYSTEM MANQUEMENTS {SC ADA CONFRACTOY; 2.5 1 $30,000.00 830,300.00 0.50 515,000,CC 0.50 515,000.00 34 PROCESS INSTIIIMENTATION AND CONTROL ISY52tal INTEGRATORI La 1 $225,000,00 $215,000.00 0.05 510,750,00 Loa 0215,001.00 35 530 20,a a CNCCIATOR SET ES 2 5103,000,00 5105,000,30 0.00 50.00 1.02 5105,000.00 36 2; 'NUT? Ati.owAr4a MUM-1ft, NAI t-RA1 GAS, TELECOMMUNICATIONJOA LS 1 510.000,00 510,CC0.00 0 CO 50.00 0.02 5189.75 37 Ii3212ING TANK AND ASSOCIATED PIPING LS 1 520,000.00 $20,000220 IMO $0.00 1,00 570,888,00 38 EROSION CONTROI.20ANKET SY 625 52.00 51,250.00 SO 00 $1210.00 685.00 $1,250.00 SUB/OTAt .D0051ON 5 51,143,250.00 $40,310.00 $1,124,729220 CHANGE ORDERO) COI Chantv, Order olloonoo 1.7; CO2 Change. Order PI2 (Item 5I SUBTOTAL - CHANGE ORDER(SI TOTALS CONTRACT THIS PERIOD TOTAL TO DATE 5,3 0 (5'1,048.49) 50,00 0.00 50,00 2.00 .55,043.49 L5 0 $2,754.96 50,00 0.00 50.10 1.00 $2,754,96 50.00 50.00 -51,293,53. 51,308,404,00 543,990.00 51,171,133,52 (ATV OF LAKE ELM A YOR & COUNCIL COMMUNICATION DATE: December 20, 2016 CONSENT ITEM # 16 AGENDA ITEM: Inwood Water Tower (No. 4) — Pay Request No. 7 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH.: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director sucx;EsTED ORDER OF BUSINESS (if removed from the Consent 71,k.etittat Questions from Council to Mayor Facilitates Public input. if Appropriate ..... „ Mayor Facilitates Call for Motion ..... Mayor S.: City Council Discussion ........ ...... .............. ...... Mayor & City Council Action on Motion.„.............„ .................. ....... Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 7 for the Inwood Water Tower (No. 4) project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: CB&I, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 7 in the amount of $196,061.00. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $71,013.68. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda., Pay Request No. 7 for the Inwood Water Tower (No. 4) project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 7 to CB&I, Inc. in the amount of $196,06.1.00 for the Inwood Water Tower (No. 4) Project". -- page City Council 'Meeting [Consent ilgencla item 16] December 20, 2016 ATTACHMENT(S): . Partial Pay Estimate No. 7. -- pa 2 -- PROJECT PAY FORM � " PARTIAL PAY ESTIMATE NO. /mvv000WATER TOWER NO. o PROJECT NO. 2015.130 PROJECT OWNER: CITY OFLAKE [UNO 38VOLAVEnNEAVENUE NORTH LAKE ELN1O\xnm55V42 AlTN:JACK GRIFFIN, CITY ENGINEER No. 7 CONTRACT CHANGE ORDER SUMMARY Approval Date l 5/3/2016 $0.00 TOTALS mET[HANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: ENGINEERING, inc. PERIOD OFESTIMATE FROM 11/1/2016 TO 11/30/2016 � CONTRACTOR: CB&||nc. 14109S. ROUTE59 PLA|NRED\|L6n544 A7TN:nN|CHA[LA0SON PAY ESTIMATE SUMMARY Amount l.Original Contract Amount Additions I Deductions 2.Net Change Order Sum $0I0 3.Revised Contract (l+Z) $0,00 4. *Work Completed S.*Stored Materials 6.Subtotal (4+5) 7.Retainage* 5.0& 8.Previous Payments 9.Amount Due (6'7'8) *Detailed Breakdown Attached CONTRACTTIME ORIGINAL DAYS 574 REVISED DAYS u REMAINING ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and tuthe best oftheir knowledge and belief, the quantities shown inthis estimate are correct and the work has been performed in accordance ENI�INEER 337 with the contract documents, CONTRACTOR'S CERTIFICATION. The undersigned Contractor certifies that tothe best nftheir knowledge, information and belief the work covered by this payment estimate has been completed inaccordance with the contract documents, that all amounts have been paid bythe contractor for work for which previous payment estimates was issued and payments DATE received from the uwne,, and that current payment shown herein is now due. EH 1z/9/20z6 DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY CONTRACTOR BY BY DATE DATE /2/lZ/l6 $2,395'800.00 $8'744.O0 $2,403'744�00 $1'420'273.50 $030 ' $1,420,273.58 $71,013.68 $1'I53,198.83 $196,061.00 ON SCHEDULE YES NO X FOCUS Engineering, inc. PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO, 7 INWOOD WATER TOWER NO. 4 CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2015.130 ITEM DESCRIPTION OF PAT ITEM ---^^.^-... -....-....... F C S ENGINEERING, inc. CONTRACT UNIT QUANTITY UNIT PRICE THIS PERIOD TOTAL To DATE AMOUNT QUANTITY AMOUNT QuANIITY AMOUNT DIVISION 1- SITE & UTILITY WORK 1 MOBILIZATION LS 516.000.00 1.00 51.6.000 00 2 fic)cpT Tory:Moto toN ENTIZANTE EA 1 516,000.00 1.00 53,322 00 50,00 50.00 3 TRAFFIC:CONTROL LS 1 53,927.0n 0 50 S3,872 00 52,063 OD 1 57,063.00 4 SuBGRADT ExcAvATION CY 120 60.00 5 GEOTTXTILE FABRIC TYPE v SY 200 551:0000 $1,200.00 5500°000 0.00 51,034 00 560500 0000 6 OpN'ANIC TOPSOIL BORROW CY 100 51.200.00 0 00 55000000 7 SELECT GRANULAR BORROW CY 150 55:05: $3,000.00 000 $2,400 00 5500.0000 527,500.00 8 AGGREGATE BASE, CLASS 6 TON 0,00 $0.00 ION 9 BO WEARING COuRSE MIX IWEATTOIN 1.250 65 0.00 522.00 $66,443355.: 539.00 :00.000o TO BIT NoN,WEARING COURSE MIX OvER24012) ToN 65 0 DO 58,10 II rAcK coAl GAt 35 $39.00 51000 50.00 50.00 0,00 12 3" CONCRETE APRoN SF 350 0.00 5350 00 58,75a 00 550%000 13 4" CONCRETE WALK SF 100 $25 00 SO 00 0 00 50500000 52,000.00 SONO 14 CONNECT TO ExiSTING wATERMAIN EA 1 52,$3020'.00e' So 00 0.00 S5000000 TS 6" DIP WATER mAIN PIPE, cL. 52 LE 10 52.30000 $0.00 (2.00 5000 50.00 1E 16" 01P WATER MAN NEE, EL. 57 LF 170 Slio 00 0.00 $0,00 5140.00 51,10000 516,800(x) 17 6" GATE vALvE & BOY EA 000 0.00 SO 00 1 51,99000 51,980.00 5 18 HYDRAN T EA i 54,864.00 54,834.00 50.00 0.00 5000 19 Dip FITTINGS LB 700 55000 0,00 50 00 20 POLYETHYLENE ENCASEMENT LI 140 52250 51,75000 00 5230.0a 5000 0 00 MOO 21 4X4CATEIIEAS4WONGRATING EA 5 52.618C0 52,618.00 50BM 50.00 22 1s'CIEA3TOCK Cy 16 576,00 $1,71600 $007 000 moo 23 GFOTEXTILEFARMTYPEI SY 30 56,0ESisooa 5100 0.00 S0,00 24 18" REP STORM SEWER PIPE, CIE V LE 90 568.0) 56,12000 50.00 0,00 25 Tr APRON WIRASH DIETED EA 1 $1, 51,700,20 5000 0,00 00.00 76 HAND PLACED RIP RAE. CT. ID CY le00 700.00 592.5920.00 $0.00 000 27 GEOTEVILE FABRIC REF Ai 37 37 5305 )1.1 00 0 50 00 0.00 ° .'5a0a 50.00 28 PREASSENIBLED SILT FEN25 53,125.00 CE LF SOO 50,00 250.00 $56 29 RAW BIOROLL LE 1,000 $522j00 57.000.0o 50.00 0 00 50,0a ST52 30 TEMPORARy SEEDING (Box 77.111 WITH TYPE I MuLCH) AC000 $6,000.00 1,5 54,000.0a 50.00 31 SEEDING IMIX 25.12 I WON FERTILIZER 8 HYDROMuLCH) AC 50.00 D 00 55,250.00 555 00'17 00° 0a° 513011OT41, DIViSION I 1.5 537500 00 5137.474 00 50.00 522,018.50 DIVISION 2 ELEVATED STORAGE TANK 1 INSuRANCE AND BONDS LS 1 547,500.00 547,900.00 50 Oa 100 $4 7.900.0u 2 ENGINEERMG & APEROvAt. LS 1 5239,500,00 5239,500.00 50.00 0 93 5234,710.00 3 TANK MATERIALS 15 1 5316,10000 531E000.00 50.00 1 00 5316,10000 4 TANN FABRIcANENT & SHIP IS 1 3237,700.00 5287,700.00 0,20 Ss).540 00 0.75 571,97S 00 5 TOIENDATION CaysTRUCTION 1.5 1 $413,40.0 00 5413,40000 50.00 0.95 $392.730.00 6 CC)NCIET It SHAFT CoNsTRLICTION LS 1 5372,100.00 5372,108,00 0 40 5148,340 00 0.90 5334,390.00 7 TANK TREE T100E00 GITONNO) LS 1 5214,600,00 $714,600.00 5000 0.00 50.00 8 TATEK PAINT DNE GROuNIN EX 1 S142,300 00 5132.300 00 $0.00 000 50.00 a BoNT TANK LS 1 543,450.00 $43,450.00 50.00 0.00 50.00 El TANN PANT (P/ AIR) LS 1 574,200,00 5E4,20000 50.00 0 00 50.00 II STERILIZE A700 TEST' L5 1 597600 597E00 $0.00 0,00 SOTTO 12 ELECTRICAL LS 1 589,800.00 589,80000 70.00 0.00 5000 13 wATER TO)NER CONTROL PANEL AND Rio LS 1 515,500.00 515,500.00 FAN 0.00 50.00 SUBTOTAL -. DivIsioN 2 $2.257,576.00 5706,38000 S1,393155.00 TOTALS- BAsE CONTRACT 52,395,00000 5208,380.00 51,420,273.50 TOTAL CHANGE ORDER NC/ 1 0 5000 5000 50.00 0.00 5000 TOTAL CHANGE ORDER N0.2 0 1 $8,74400 58,74400 50.00 0 00 50,88 TOTALS. REVISED CONTRACT 52,403,744,00 5206,380.00 $1,420,773,50 1"1 (Try LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: BACKGROUND: MAYOR AND COUNCIL COMMUNICATION DATE: 12/20/2016 CONSENT ITEM #: 17 Boulder Ponds 2" Addition Final Plat Extension Stephen Wensman, Planning Director Kristina Handt, City Administrator Emily Becker, City Planner Boulder Ponds 2"d Addition received final plat approval by the City Council with the adoption of Resolution 2016-041 on May 17, 2016, Chapter 153.08, Subd. (B)(4) requires the final plat to be recorded within 120 days after approval or it shall be considered void unless a request for extension is submitted by the applicant and approved by the City Council. This agenda item is not related to the potential lidure PUD Amendment for additional density related to Boulder Ponds senior housing, ISSUE BEFORE COUNCIL: The Council is respectfully requested to consider a request by Deb Ridgeway of OP4 Boulder Ponds, LLC for a Final Plat Extension for the Boulder Ponds 2nd Addition Preliminary Plat. PROPOSAL DETAILS/ANALYSIS: The Boulder Ponds 2"d Addition final construction plans are approved by the City Engineer, and developer agreement was approved by the City Council and is awaiting execution by the developer. Late this summer, the developer decided it was important to complete the connection of 5th Street to the Inwood Development to better attract interest in their development. These plans have been prepared and approved by the City Engineer. A separate Site Work agreement has been executed for that portion of the work. The applicant is requesting the extension because they delayed the project due to slow sales during the first half of the year. The developer intends to start construction of the 2nd phase during the winter months (see attached letter from applicant) and is requesting the final plat be extended through May 2017. FISCAL IMPACT: 5'1' Street. The 2nd Phase of Boulder Ponds will now include a vital connection of 5th Street to the Inwood development. City Council Meeting 12/20/2016 Consent Agenda Item #17 Municipal services and property taxes. Thc developer is expected to pay the Water Availability Charge for the entire development at the time a final plat ($54,000) and Sewer Accessibility Charge ($54,000) for the 18 new lots similar to other developments that are connecting to the Municipal services. In addition, at the time of building permit issuance, water and sewer connection charges will be collected in the amount of $2,000/unit ($36,000).When fully developed, the property taxes will produce roughly ($5,428) in increased revenue per year. OPTIONS: The Council may: • Approve the request for Final Plat Extension. • Deny the request for Final Plat Extension. RECOMMENDATION: Staff respectfully recommends that the Council approve the requested Final Plat Extension until May 2017 as part of tonight's consent agenda. If the Council wishes to remove the agenda item from the consent agenda, then Staff recommends the following, motion: "Move to adopt Resolution No. 2016-110 approving the Boulder Ponds 2"d Addition Final Plat extension to May 2017" ATTACHMENTS: Resolution No. 2016-041approving the final plat and PUD Plans for Boulder Ponds 2" Addition Resolution No. 2016-110 approving the Boulder Ponds 2"(lAddition final plat extension to May 2017 Applicant Letter Page 2 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF NlINNESOTA RESOLUTION NO. 2016-41 A RESOLUTION APPROVING A FINAL PLAT AND FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR THE BOULDER PONDS 2ND ADDITION PLANNED RESIDENTIAL DEVELOPMENT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Boulder Ponds OP4, LLC, 11455 Viking Drive, Suite 350, Eden Prairie, MN has submitted an application to the City of Lake Elmo ("City") for a Final Plat and Final PUD Plan for the Boulder Ponds 2nd residential development, a copy of which is on file in the City of Lake Elmo Community Development Department; and WHEREAS, the City approved the Boulder Ponds PUD General Concept Plan on December 17, 2013; and WHEREAS, the City approved the Boulder Ponds Preliminary Plat and Preliminary PUD Plan on September 16, 2014; and WHEREAS, the proposed Boulder Ponds 2' Final Plat and Final PUD Plan includes 18 single family residential lots within a planned development on Outlot H, Boulder Ponds in Stage 1 of the 1-94 Corridor Planning Area; and WHEREAS, the Lake Elmo Planning Commission reviewed the Final Plat and Final PUD Plans on April 25, 2016; and WHEREAS, the Lake Elmo Planning Conunission adopted a motion recommending approval of the Final Plat and Final PUD Plan subject to 8 conditions of approval; and WHEREAS, the Lake Elnio Planning Commission has submitted its report and recommendation concerning the Final Plat and Final PUD Plan as part of a memorandum to the City Council for the 1V1ay 17, 2016 Council Meeting; and WHEREAS, the Developer has complied with three of the eight conditions prior to City Council review; and WHEREAS, the City Council reviewed the Boulder Ponds 2" Final Plat and Final PUD Plan at its meeting, held on May 17, 2016 and made the following findings of fact: 1) That the Boulder Ponds Final Plat and Final PUD Plan is consistent with the Preliminary Plat and Plans as approved by the City of Lake Elmo on September 16, 2014. 1 Resolution 2016-41 2) That the Boulder Ponds Final Plat and Final PUD Plan is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 3) That the Boulder Ponds Final Plat generally complies with the City's Urban Low Density Residential zoning district, with the exceptions as noted in the approved Preliminary PUD Plans, 4) That the Boulder Ponds Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as noted in this report or attachment thereof. 5) That the Boulder Ponds 2" Addition Final Plat complies with the City's subdivision ordinance. 6) That the Boulder Ponds 2nd Addition Final Plat and Final PUD Plan complies with the City's Planned Unit Development Ordinance. 7) That the Boulder Ponds 2nd Addition Final Plat is consistent with the City's engineering standards with the exceptions noted by the City Engineer in his review comments to the City dated April 21, 2016. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the Boulder Ponds Final Plat and Final PUD Plan subject to the following conditions: 1) Final grading, drainage, and erosion control plans, utility plans, sanitary and storm water management plans, and street and utility construction plans shall be reviewed and approved by the City Engineer prior to the recording of the Final Plat. All changes and modifications to the plat and plans requested by the City Engineer in a memo dated 4/21/16 shall be incorporated into these documents before prior to signing the Plat for recording. 2) Prior to the release of the Final Plat for recording, the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore. 3) The Final Irrigation Plan shall be submitted for review and approval by the City Landscape Architect Consultant prior to the release of building pennits. 4) The applicant shall provide a complete development lot book for all lots in Phase 2 of the Boulder Ponds development clarifying, proper building placement for use in granting building permits prior to the release of Final Plat for recording. 5) That a Landscape and Irrigation License Agreement be executed for the maintenance of conu-nonly held CIC and City outlots and rights -of -ways prior release of the final plat for recording. Resolution 2016-41 Passed and duly adopted this 17' day of May, 2016 by the City Council of the City of Lake Elmo, Minnesota ke Pearson, Mayor ATTEST: JuliC Johnson -City Clerk Resolution 2016-41 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-110 A RESOLUTION APPROV7NG AN EXTENSION FOR BOULDER PONDS 2ND ADDITION FINAL PLAT APPROVAL WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Boulder Ponds OP4, LLC, 11455 Viking Drive, Suite 350, Eden Prairie, MN had submitted an application to the City of Lake Elmo ("City") for a Final Plat and Final PUD Plan for the Boulder Ponds 2nd residential development, a copy of which is on file in the City of Lake Elmo Community Development Department; and WHEREAS, WHEREAS, the City approved the Boulder Ponds PUD General Concept Plan on December 17, 2013; and WHEREAS, the City approved the Boulder Ponds Preliminary Plat and Preliminary PUD Plan on September 16, 2014; and WHEREAS, the proposed Boulder Ponds 2"d Final Plat and Final PUD Plan includes 1 8 single family residential lots within a planned development on Outlot H, Boulder Ponds in Stage 1 of the 1-94 Corridor Planning Area; and WHEREAS, the Lake Elmo Planning Commission reviewed the Final P1at and Final PUD Plans on April 25, 2016; and WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending, approval of the Final Plat and Final PUD Plan subject to 8 conditions of approval; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Final Plat and Final PUD Plan as part of a memorandum to the City Council for the May 17, 2016 Council Meeting; and WHEREAS, the Developer has complied with three of the eight conditions prior to City Council review; and WHEREAS, the City Council reviewed the Boulder Ponds 2" Final Plat and Final PUD Plan and adopted Resolution 2016-041 on May I 7, 2016 approving the Boulder Ponds 2nd Addition Final Plat and PUD Plans. Resolution 2016-110 WHEREAS, on December 6, 2016, the Developer requested an extension to file the final plat until May 2017; and NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve an extension for the recording of Boulder Ponds 2nd Addition, thereby extending the final plat until May 1, 2017. Passed and duly adopted this 20th day of December 2016 by the City Council of the City of Lake Elmo, Minnesota, Mike Pearson, Mayor Deb Ridgeway, Applicant ATTEST: Julie Johnson, City Clerk Resolution 2016-110 EXCELSIOR •:. The Excelsior liroup December 6, 2016 Stephen Wensman City of Lake Elmo 3800 Laverne Ave N Lake Elmo, MN 55042 Re: Boulder Ponds 2" Addition — Final Plat Extension Dear Mr. Wensman: OP4 Boulder Ponds, LLC hereby requests an extension to the Final Plat Approval for Boulder Ponds 2" Addition. Based on slower than anticipated sales activity earlier this year, the decision was made to hold construction. Lot sales have been steady the 2" half of 2016. Therefore, it is our intention to commence construction of the next phase of 18 lots this winter. We are excited for the completion of 5' Street to both the Inwood and Savona neighborhoods, which will provide more seamless customer traffic flow. Given the potential weather delays, we are requesting the Final Plat Approval be extended through May 2017. Wc appreciate the City's consideration with this extension request. Please contact me at 952.525.3223 or deb.ridgewavo,excelsiorlic.com if you have any questions or concerns. Thank you. Sincerely, Lt L-( Deb Ridgeway Asset Manager Tfts EsoNsUmss Gro. op, LLC,t, INUSO HivAy jSsotn. Suite -43CL St. Louis Pstuft, MN 55416 952-525-.31s1)::: EtsudtisuLLITS..coro info@EsuseicipO NSosors AKE ELMO STAFF REPORT DATE: December 20, 2016 CONSENT ITEM #: 18 TO: Mayor and City Council FROM: Kristina Flandt, City Administrator AGENDA ITEM: Employer/Employee Health Insurance Cost Share BACKGROUND: Staff brought the health insurance renewal information to both the Finance Committee and IIR Committee in November. The purpose was to get a recommendation on whether or not the 6% increase to the premium for 2017 would be shared equally between the employer and employee, as had been the previous practice. As a result, the current employer contribution for health insurance is 87/0 for single coverage and 76.5% for family coverage. ISSUE FOR DISCUSSION: What percentage of the health insurance premium should be covered by the employer beginning in 2017? PROPOSAL DETAILS/ANALYSIS: The HR Committee recommended that a policy setting specific percentages be developed rather than the past practice of sharing the increases. This would provide a clearer communication tool and better documentation of the how much the City covers. The FIR Committee further recommended that the City cover 90% of the premium for single coverage and 80% for family coverage. No change in plan (currently Blue Cross Blue Shield) is recommended at this time. FISCAL IMPACT: The increase to the City's share of the benefit cost is approximately $800/month OPTIONS: 1) Adopt the Employer/Employce Benefit Cost Share Policy 2) Amend and then Adopt the Employer/Employee Benefit Cost Share Policy RECOMMENDATION: If removed from the consent agenda: Motion to adopt the Employer/Employee Benefit Cost Share Policy City of Lake Elmo, Minnesota Employer/Employee Benefit Cost Share Policy Adopted December 2016 The Lake Elmo City Council has determined that it is in the best interest of the City to provide a health insurance plan to help maintain the health of its current employees and to enable the city to attract and retain a quality workforce. Therefore, beginning in January 2017 the City will cover 90% of the monthly premium for single coverage and 80% of the monthly premium for family coverage. Furthermore, the City will cover 100% of the monthly premium for dental coverage. THE CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: BACKGROUND MAYOR AND COUNCIL COMMUNICATION DATE: 12/20/2016 CONSENT ITEM #: 19 Accept Lake Elmo Village AUAR Update Stephen Wensman, Planning Director Kristina Handt, City Administrator Ben Gozola, Consultant Senior Planner To update the City's Village Area Alternative Urban Areawide Review (AUAR) adopted by the City on May 5, 2009. This update is prepared under the provisions of Minnesota Rule 441.3610 Subpart 7, which requires an update every five years until full development of the AUAR area is complete. ISSUE BEFORE COUNCIL: To approve as part of tonight's consent agenda, the Village AUAR Update. a PROPOSAL DETAILS/ANALYSIS: The Village Area AUAR Update identifies the changes that have occurred in the project area since the original publication and adoption of the AUAR. The following summarizes the substantive changes reflected in the update: 2030 Comprehensive Plan - The AUAR now accurately reflects the vision and guidance within the most current version of the 2030 Comprehensive Plan including land use classifications and corresponding zoning regulations. • Development — The AUAR now accurately reflects all development that has occurred in the Village since 2009. Specifically, the document now acknowledges the 306 residential units that have been constructed or platted, and addresses how those developments fit within the context of the AUAR. The AUAR was also updated to include changes in land use cover types as a result of approved developments. • Local Surface Water Management — The AUAR now accurately reflects the Local Surface Water Management Plan and Surface Water Management Ordinance that were adopted after the Village AUAR was prepared. • Traffic — The AUAR now accurately reflects the traffic improvements that have occurred since the adoption of the original AUAR. FISCAL IMPACT: N/A OPTIONS: City Council Meeting 12/20/2016 Consent Agenda item #19 The Council may approve the Village AUAR Update as part of tonight's consent agenda, or remove the item from the consent agenda and provide further direction to Staff for changes. RECOMMENDATION: The City Council is encouraged to approve this update as part of tonight's consent agenda to fulfill the requirement of Minnesota Rule 441.3610. If removed from the Consent Agenda, Staff recommends the following motion: "Move to approve the A UAR Update to fidfill to fulfill the requirement of Minnesota Rule 441.3610" ATTACH MENTS: • AUAR Update Page 2 City of Lake Elmo aye ra Final Alternative Urban Areawide Review (AUAR) Update December 2016 ambatek 12800 Whitewater Drive, Suite 300 Minnetonka, MN 55343 Lake Elmo Village Area Final Alternative Urban Areawide Review (AUAR) Update Introduction The Village Area includes approximately 1,I7Sacres surrounding existing downtown Lake Elmo (commonly referenced as the "ON ViUage^) and centered on the intersection of[5AH 14 (previously State Highway 5)and County State Aid Highway l7(Lake Elmo Avenue). The City of Lake Elmo adopted the Village Area Alternative Urban Areawide Review (AUAR) in May of 2009. The AUARassesses the potential environmental impacts of four development scenarios, three of which are based on the Village Master Plan accepted by the Lake Elmo City Council in April of 2007 and one scenario based onthe [ity/s2OO5Comprehensive Plan. All scenarios assumed 3O0,00Osquare feet of commercial space, 150,000 square feet of office space, and 200,000 square feet of institutional space. Additional development assessed for each scenario ranged from 600 to 1,600 residential units. Prior to moving forward with development proposals, the City adopted a series of amendments to the Lake Elmo Comprehensive Plan, the most significant of which was a complete update to the Land Use Chapter ofthe Plan, This includes a section devoted to the Village Planning Area and incorporates an updated land use map that follows closely with the scenarios A, B, and C studied under the Village Area AUAR. Of the four development scenarios included as part of the AUAR, the land use map approved by the City adheres closely to "The Village Master Plan — AUAR Scenario B" in terms of the general arrangement ofland uses and total residential unit counts, |naddition toamending the Cit/sComprehensive Plan tosupport future development, the City completed amajor infrastructure project toextend regional sanitary sewer service tothe southern limits of the Village AUAR area. This system has been designed in accordance with the assumptions used in the final AUAR. Purpose This serves as the update for the Lake Elmo Village Area Final Alternative AUAR adopted by the City of Lake Elmo onMay 5'ZUU9. This update |sprepared under the provisions ofMinnesota Rule 44l3610 Subpart 7, which requires an update every five years until full development of the AUAR area is complete. The updated information and review of mitigation items in the AUAR update follow the standard Environmental Assessment Worksheet (EAW) form (the applicable form in 2009). Where applicable, comments for each item have been provided when there is an update from the final AUAK document. Responses to questions are only provided when there has been a change or update from the 2009AUAK. Whenever "no change" isindicated, refer tothe original documents toreview the original response. The information in this memorandum for updates or modifications to the AUAR follows the outline in the original AUAR including any comments or updates to the mitigation strategies. Information and analysis in the 2009 AUAR is presumed to still apply, unless new information or analysis is included in this update, Where maps convey the same information as maps in the 2009 AUAR, the same figure numbers are used. The 2009 Village Area AUAR is available on the City's website at www.lakeelmo.org. Lake Elmo Village Area Final AUAR Update December 2016 Page I This update was available for review and comment from November 21, 2016 through December 7, 2016. During this period, one comment letter from the Metropolitan Council was received. These comments have been incorporated into the final document and the letter is included as an attachment to this AUAR update. 1) Title. Nochange. Z) Proposer. No change, 3) RGU. No change. 4) Reason for AUARPreparation. No change. 5> Project Location. No change. G) Development Description, 6(a) The description of the development scenarios (Scenario A, B, C and D) have not changed, However the 2030 Comprehensive Plan has been updated to be consistent with the Village Master Plan. The Village Area Comprehensive Plan Amendment adopted bythe City in20l3is generally consistent with Scenario B. Scenario D, referred to as the Comprehensive Plan Scenario in the 2009 AUAR is no longer consistent with the Comprehensive Plan. An amendment tothe Comprehensive Plan would nolonger be required for implementation of the Village Master Plan Scenarios, although Scenario C does propose a higher density of residential units. Additionally, Scenario A is no longer consistent with regional policy asitwould not provide sufficient housing density, The land use categories defined as Potential Future Redevelopment, New Mixed Use Development, and New Civic/Institutional Development on Table 6-1 and referenced elsewhere in the document have been rombined/ntooneRenena/|andusecategnrycaUed"ViUaQeK1ixedUseDeve|opment" All other assumptions concerning commercial, office, and institutional development remain unchanged. The table below summarizes the differences between the Master Plan, the 2005 Comprehensive Plan and the 2O38Comprehensive Plan. Lake Elmo Village Area Final AUAR Update December 2016 Page 2 Master Plan 2005 2030 Land Use Comp Plan Comp Plan Mixed Use Potential Future Redevelop New Residential Civic/ Institutional _ Open Space Total Ft' Total units VR IVIU/IVID VR/HD VR/LD VRP/3 VRGB Total Ft' Total units " Acres 723 86 7 77 43 717 9]O VIVIX 164.4 V-MDR \-LDK Village Open Space Overlay Tote|R2 Total units To1a|Ft2 Total units zousComprehensive Plan Land Use Designations: vnMu/Mo;Village Residential Mixed o,c/Meuivm Density vn/xo;Village Residential High Density vn/I-n;Village Residential Low Density vnp/S;Village Residential Public/Semi Public vnGB; Village Residential Green Belt zu30Comprehensive Plan Land Use Designations: vMx;Village Mixed Use v'Mon;Village Medium Density Residential vuox;Village Low Density Residential Village Open Space Overlay 119.1 592 I,ll5\6 Lake Elmo Village Area Final AUARUpdate Scenario Scenario Z0lO00ft, lUUvnits 28l0OOf2 5Ounits - 650,000 600 :', Scenario C Scenario D Z0O0OOftz 4O0units Z5lU0Uftz l85unhz . :,~~. ~~__~ IOO80Uftz ZOOunits 2RlOUOft2 100 units �� ---- / ��I�� 2030[omp Plan 450,O00ft2 4G5unitz lO2uni\s 339unhs ]O0,OOOftz - 650,000 906 e«m/e��,��'�� GSOOOO 650,000 650000 600 1,000 I,600 906 650,00 65lOOOftz 200-3O0 units upto8OO 650,000 90O1,100 65O,O0O 9OU-I,1OO DecemberZ016 Page 6(c)Development Timeline Update. The following actions have occurred that roughly follow the tentative timeline for the Village development process identified in Table 6-5 of the AUAR: Event/Activity Develop and adopt Village Comprehensive Plan amendment Develop and adopt Village Zoning code and subdivision requirements Orderhorcemain tothe Village toserve new development Begin construction offo/cemaio Negotiate developers agreement with developers for new development 7) Project Magnitude Data. No change. Date Completed 2013 2014 Easton Village, 8/6/15;Village Preserve 1"Add,8/Z4/15;Wildflower atLake Elmo l^Add, 8/27/15; Village Preserve 2"«Add,0/I6/2016 8) Permits and Approvals Required. The permits, review, and approvals required in the Table 8-1 still apply, although in some cases the regulations applicable to that permit, review, or approval have been amended. Any project proposer in the AUARproject will need tubeaware ofcurrent regulations, 9) Land Use. Comp Plan adoption, The City adopted anamendment tothe Comprehensive Plan onDecember 17'2Ol3specific tothe Village Planning Area. The plan generally adheres tothe land uses identified inthe Village Master Plan, which was used as the basis for three ofthe scenarios studied ospart ofthe AUAR. The adopted Comprehensive Plan Amendment for the Village P|anningAneaidenti8esarangeof9OO'1,lDOnewhousingunitswbhintheAUARarea. Of these 800 are planned as unattached residential units, while another 200-300 units will be attached residential units within the planned mixed -use development area. This allocation ofunits includes a slightly higher number of unattached units than identified in Scenario B, while keeping the overall range of planned residential units consistent with this development scenario. Airport zoning. The City cfLake Elmo has engaged inconversations with the Metropolitan Airports Commission (MAC), MnDOT Aeronautics, Washington County, and other effects parties over the past year to discuss the adoption of an airport zoning ordinance for Lake Elmo. The City is interested in adopting an ordinance specific to the City of Lake Elmo that addresses the issues identified inthe AUAR. The City has been working with developers toensure that the Runway Protection Zone (RPZ) remains free from development; the Village Land Use Plan further guides all land within the RPZ for open space. The Lake Elmo Long Term Comprehensive Plan (LT[P)has been finalized and adopted and apreferred alternative was selected byMAC in August ofZUl6. Lake Elmo Village Area Final AUAR Update December 2016 Page 4 Zoning ordinance update u The City adopted revisions toits Zoning Ordinance toadd urban residential districts and a Village Mixed Use district to the City's list of zoning districts. The future zoning of the Village Area will include V-LDR — Low Density Residential, V-MDR — Medium Density Residential, and VMX — Village Mixed Use for new development/redevelopment areas. Areas that are guided for open space will be zoned for rural or agricultural purposes, u Tree preservation and protection. The City adopted aTree Preservation and Protection Ordinance in2Ul3. The City now requires that developers either protect trees during development o/replace acertain percentage ofthe trees that are removed. o Landscaping and screening. The City refined its landscaping and screening ordinances in 2014 to specifically address the minimum levels of landscaping expected for future projects and to require screening and buffering between incompatible land uses. o Design review process. The City adopted the Lake Elmo Design Standards and Guidelines Manual )n20l3. The manual specifies standards and guidelines for the design ofmuki-fami|y,commercial, and business park developments. o Specific development standards, The City has been incorporating specific development standards into the City Code to clarify the requirements for certain types of deve|opments. Where appropriate, the City has been including standards to address specific requirements from the AUAR Mitigation Plan. Reed park expansion. The AUARidentifies alarge area immediately tuthe east ofReid Park asa primary ecological area. The areas that are designated assuch have been guided for open space/parkland in accordance with the Village Area Land Use Plan adopted by the City in 2013. The following developments have been completed to date in the AUAR area: Development Number mfResidential Units Wildflower at Lake Elmo 50 platted (nut uf14S) Village Preserve 46 Village Preserve Zn dAddition 45 Easton Village I*Addidon 71 platted (out of217) Arbor Glen Senior Living 84 Totol Completed cis of October 2016 306 Most of the above projects are single family residential subdivisions. In addition, the 2 n' Addition of Wildflower at Lake Elmo (20 units) is anticipated to be submitted for preliminary and final plat consideration before the end ofZOI6. The City has not received any other formal applications for other residential development or commercial, office, or institutional space. Updates have been made to Table 9'1toreflect development that has occurred within the AUARarea. Lake Elmo Village Area Final AUAR Update DecemberZOlG Page Table 9-1 Existing Land Use — AUAR Area Existing Land Use Gross Ape Agricultural 691 Farmstead 13 Single Family Detached 123 Single Family Attached l Retail and Other Commercial 45 Industrial and Utility S Institutional 17 Open Space 21 Undeveloped 175 � Park, Recreational orPreserve 36 Right -of -Way 84 Open Water 62 NVV|VVet|and Total AUARArea 2,275 Net Acres 683 13 122 1 45 6 17 Zl l6D '- 33 84 62 21 1~Z75 10) Cover Type. Updates have been made to Table 10-1 to reflect development that has occurred within the AU4Rarea, Table 10-1 Minnesota Land Cover Classification System (MLCCS)Cover Types M0CS Cover Types Planted orCultivated Vegetation Artificial Surfaces and Associated Areas Forest Herbaceous Water Woodland 3hrub|and Total | / Acres Percent ofTotal Area 601.8 47.396 366.2 28J96 120.3 996 100.1 896 62.4 5 23.3 I 0.9 1,275 100% 11)Fish Wildlife, and Ecologically Sensitive Resources. No change. 12)Physical Impacts onWater Resources. No change, 13) Water Use. | / |nApril IOO9 the City adopted a new 2030 Comprehensive Water System Plan. The 2030 population projections used in both the AUAR and updated Water System Plan are the same and theZO3O Comprehensive Water System Plan accounts for Village build out. Well No. 4 has been constructed in accordance with applicable requirements and is currently in use per the recommendations of the Water System Plan. Wellhead protection plans for all three wells serving Lake Elmo are in progress. Lake Elmo Village Area Final AUAR Update Deoember2O16 Page 14) Water -Related Land Use Management Districts. No change, 15) Water Surface Use. No change. 16) Erosion and Sedimentation. No change. 17) Water Quality — Surface Water Runoff. The City previously prepared asupp|ementa| document to amend Item 17. Water Quality: Surface Water Runoff inthe AUARand its Mitigation Plan |nNovember cfZO1O. The amendment was designed tu clarify the standards that will beused toaddress storm water volume control. When the AUARand Mitigation Plan were completed inZOO9 the City had not adopted its Local Surface Water Management Plan and Surface Water Management Ordinance. The AUARMitigation Plan noted that the City would address stormwater runoff volume management requirements through its Surface Water Management Plan update. The City has completed its Local Surface Water Management Plan update and adopted Ordinance No. OO'Ol6toregulate sturmw/atermanagement inthe City onJune lG'J009. The City therefore amended the AUAR and Mitigation Plan to require that land development activities meet the requirements ofthe City's ordinance. The City completed a second ordinance amendment to the Storm Water and Erosion Control Ordinance io2OlItoadopt the same standard for volume control as the requirement \nthe Valley Branch Watershed District rules, The Valley Branch Watershed District updated their Rules and Regulations in 2013. Development in the AUAR area will comply with all rules and regulations in the revised 2013 document including capturing and retaining 1.1 inches of runoff from impervious surfaces for new development, aoincrease from previous requirement ofO.S inches, Additionally, V8VVDiscurrently completing subvvateohedstudies that will provide further guidance for development inthe project area. Development in the AUAR project area will adhere to the guidance provided by the VBWD to reduce surface water quality and quantity impacts from increases in impervious surfaces. The City participated inaproject with the Washington County tostudy transportation issues along the Lake Elmo Avenue corridor. Asignificant part ofthis study included ananalysis ofthe storm water issues inand around the Village area. This study looked atpotential regional solutions toexisting storm water issues, and identified specific proposals for regional ponding facilities. Phase I recommendations from the study have been implemented including construction of an infiltration pond southwest of downtown Lake Elmo. The AUAR study area includes several subwatershed boundaries. The Valley Branch Watershed District (VBWD) updated the priority ranking status of water bodies within these subwatersheds 'in their 2015 Management Plan. The priority status of three water bodies increased from low and medium ranking to high and medium ranking and remained the same in two other waterbodies, Table 17-1 has been updated to reflect new information provided in the 2015 VBWD Management Plan. Lake Elmo Village Area Final AUAR Update December 2016 Page 7 Lake Data ONR|D Surface Area (ac) Mean Depth (ft) Max Depth (ft) Table 17'1 Key Information for AUARArea VVaterbmdies Downs Lake Lake Elmo SunfishGoo�chel Lake I Pond 82'11OVV 8I-106y 82'107P 82-313VV 34.2 @ Bev 283.6@ E|ev lZl�� E|ev SU��E|evD9O 887.4 884.8 891.5 S Not determined 7 137 Volume below Not the outlet (a8 determined QHVV 889.1 Tributary Area 2339 (ac) ' VVotemhed:Lake 68:l Ratio VBVVOPhodty Uev Ranking High Outlet Overland Not determined 885.6 1,191 5.2 4et determined 13 Not determined 896.4 526 | / 4 14 92 900.7 2,812 Legion Pond 8Z-46IVV 16.2 @ E}ev 883.0 Not determined Not determined Not determined 888.7 224 4:1 10:1 127:1 14:1 High Weir Medium High Landlocked L-aw Medium—' Landlocked Landlocked Since the 2009 AUAR, Downs Lake and Sunfish Lake have been added to the MPCA's 303(d) impaired waters list. Downs Lake is impaired for aquatic recreation due to excess nutrients, eutrophication, and biological indicators. Sunfish Lake isimpaired for aquatic recreation due toexcess nutrients and biological indicators. 18) VVaterQua|itV—VVastevxater The City has completed major infrastructure projects to extend the sanitary sewer system into the Village Planning Area including installation of the Village Force Main sewer system form the 1-94 Corridor toanew lift station immediately tothe west ofReid Park onland owned bythe City. l9)Geologic Hazards and Soil Conditions. No change. 20) Solid Wastes; Hazardous Wastes; Storage Tanks. No change. 21) Traffic � The following are transportation projects that have been completed since the 2009 AUAR: o C3AH 14 (Stillwater Boulevard) has been nsthpedfrom atwo lane section toathree lane section with acenter turn lane throughout the Village. This project also included the installation of a pedestrian island with signage at the Lake Elmo Elementary School crossing. Lake Elmo Village Area Final AUAR Update December 2016 Page 8 o [SAH 15Corridor Study. The City cf Lake Elmo participated in a project led by Washington County to study potential improvements to CSAH 15 (Manning Avenue). Study includes the realignment of[SAH 14 and [3AH lS intersection in the 0d Village tobeconstructed inZOl8.The city approved the preliminary design for these improvements. o [SAHI7Corridor Management and Safety Improvement Project. The City ofLake Elmo participated in a project led by Washington County to study potential streetscape improvements to[SAH l7(Lake Elmo Auenuo).The project included reconstruction of [S4Hl7inZOl5and inZOl6through the Old Village from {3AH14to3OthStreet. The County received funding through MnDOT to install traffic signals at both segments of CSAH l7that intersection [SAH 14in the Village. This project was completed in 2014. The City updated its transportation plan in 2010 as part of its decennial Comprehensive Plan update. This plan included population projections and transportation improvements anticipated inthe AUARincluding the Village Parkway minor collector road. Lake Elmo Village Parkway will be constructed as development occurs. Z2)Vehicle-Related Air Emissions. No change. 23)Stationary Source Emissions. No change. 24) Dust, Air, and Noise Impacts. No change. 25) Sensitive Resources, No change. 26)Visual Impacts. No change. 27)Compatibility with Plans. Asnoted, elements ofthe Comprehensive Plan that relate tothe project area have been updated since the publication cf the AUAR. Noother changes. 28) Impact onInfrastructure and Public Services, No change. 29)Cumulative Potential Effects, No change. 30) Other Potential Environmental Impacts. No change. 31) Summary ofIssues. No change, Mitigation Plan Update All elements ofthe Mitigation Plan continue toremain ineffect. Some elements ofthe Mitigation Plan have been implemented as development has occurred within the AUAR project area. The City will continue tnaddress the Mitigation Plan ashupdates its planning documents and zoning regulations and as land use development plans are review by the City. Lake Elmo Village Area Final AUAR Update DecemberZ0lG Page Lake Elmo Zoning Map !959 ° 4 ; 4.9 ktmOj l, $ 1 "-- °54172 (.:1'11` (11' LAKE FLMO 9620 4096 'It II It 09919494141k1MAIIC41/409940991 4995 99 it It ttlt/It Zoning Districts F-77771LC LC-PUD 1 LDR lir CC LDR-PUD " R2-PUD A ; 3680 '9'6'9' 4' `95 , 1 956 .; 99'29 ; ,issa 1114 ,11111111 44"4:Lg3;7'dr'l 4311 41 11110 -111 01! +7'6,1A 2140 27!?f) MDR MDR-PUD rE;52 HDR ap Pr 1 • 5 i theistottitetiowtseirtiott,s4C ite,89 General ED Village_Area Lakes 1-1 Lake Elmo Boundary Shoreland District Boundary Watershed Districts Browns Creek r I South Washington Valley Branch 1—.1AUAR Boundary att, 11,,h,,Kgott County Fr,,,,t6te tty LE Pt Yrtort,t tYtyst 0 1-.7,7ta December 7.2O16 5tephenVVen5man, Planning Director City oyLake Elmo 3O00Laverne Avenue North Lake Elmo, MN55O42 RE: City of Lake Elmo Village Area Alternative Urban Areawide Review (AUAR) Update Metropolitan Council Review File No. 2O3S3-4 Metropolitan Council District 12 Dear Mr, Wenmman, Metropolitan Council staff completed its review ofthe Lake BnnoVillage Area Alternative Urban Areawide Review (AUAR) Update to determine its accuracy and completeness in addressing regional concerns, Staff concludes that the AUAR is complete and accurate with respect to regional concerns and raises nomajor issuesofconuie\enoyvvithCounci|po|iuiea-VVedonot have objections with the Update, Council staff offers the following comments for your consideration, G.Development Description As noted in the AUAR, the City has amended their current comprehensive plan in a manner generally considered consistent with Scenario B. The Metropolitan Council reviewed and authorized this amendment on December 11, 2013 (Business Item 2013- 320, Review File No� 20598'5) Should the City choosing adifferent development scenario inthe AUAR.that scenario will need tobereflected inthe Chy's2O4O comprehensive plan update. The City should note that Scenario A appears to have insufficient housing density, and WOUld be inconsistent with regional policy. 9.Land Use —Airport Zoning A minor correction should he made bzthe paragraph, The RPZ is the Runway Protection Zone. not the Regulatory Protection Zone, 21.Traffin A draft set ofTAZ forecasts for 2O4O has been prepared by Met Council and is available for local governments to review, The Village area is located in TAZs #2354, 2387, and 2388,These TAZsare currently forecasted togain +836households during 201O'4O. Council staff recornmend adding forecasted households and population to the approphateTAZs, Balancing adjustments can be made toT/\Za elsewhere in Lake Elmo. The City can update the TAZstable aithe bmeo[its plan update Council staff also recommend that the AUARinclude anupdate onAviation, acknowledging that the Lake E|nnn Airport Long Term Comprehensive Plan (LTCP) has been finalized and adopted. A preferred alternative was selected by the Metropolitan Airports Commission (MAC) inAugust nf2O16, METROPOLITAN C 0 U N C | L The Council will not take formal action on the AUAR Update. If you have any questions or need further information, please contact me 651-602-1895. eth Baras, Local Planning Assistan e CC: Steve O'Brien, MHFA Tod Sherman, Development Reviews Coordinator, MnDOT - Metro Division Harry Melander, Metropolitan Council District 12 Corrin Wendell, Sector Representative Raya Esmaeili, Reviews Coordinator 1,11CuminDovILPA\Commurtities‘Lake EltoolLetterslLake Elmo 2016 AUAR Update 20393-4 ciop, DATE: December 20, 2016 CONSENT ITEM #20 MOTION AGENDA ITEM: Approval of Open Gov reporting tool SUBMITTED BY: Cathy Bendel, Finance Director REVIEWED BY: Kristina Handl, City Administrator FISCAL IMPACT: One time training and deployment fee of $2,500 and annual fee of $3,000-$5,700 depending on the number of reports/modules using. Staff estimates the 2017 annual fee to be $4,000; total cost of $6,504 SUMMARY AND ACTION REQUESTED: At the October 4, 2016 City Council meeting, a presentation was made of a product called Open Gov which is used by other Cities to make it easier to view and access financial reports. There was a follow up City Council Workshop On October 11, 2016 where specific Lake Elmo reports were presented. The City Council is being asked to approve moving forward with purchasing this tool. BACKGROUND INFORMATION/STAFF REPORT: Staff worked with Open Gov to develop sample reports which were presented on October 11, 2016 at the City Council workshop. The City of Lake Elmo has an older version of Springbrook which makes the compilation of the data challenging. However, staff saw great value in the budgeting module/tools which could provide immediate relief to the annual budget compilation process. At the City Council workshop, staff was directed to get feedback from other Cities. Based on the feedback received, it appears many smaller Cities utilize this tool. The City of West St. Paul also uses this program. A large group of Cities use LOGIS software and that user group reviewed the use of Open Gov. Most chose not to go with Open Gov primarily due to their presenting an annual CAFR which they felt met their needs. Staff is recommending purchasing Open Gov for use in budgeting and financial reporting when the staff sees it as being beneficial and not a burden on staff. With the plan to upgrade/merge various software programs to one more integrated platform, there appears to be a benefit in 2017 but the new software platform may have similar reporting abilities. The City Council is being asked to approve the purchase of Open Gov. ATTACHMENTS: Sample Open Gov reports Open Your Government to a Better Way of Working DIST R ..„.„ IC T PENNSYLVANIA W'' -JERRY VYSKOCIL, FINANCE DIRECTOR, NOBLES COUNTY, IVIN MON7OMERY SAN DIEGO COUNTY mcKINNEY ALPHARETTA DEKALB COUNTY www,openclov,com i 650-336-7.167 contacopengov.coni Ready to empower your organization and engage your constituents? Management Reporting and Analytics for the 21st century government CONTROL THE CLOCK. Save iime by allowing anyone to ciuickly run reports and drill down with little or tic training. BRING DATA TO THE DECISION MAKERS. With the click of a button, distribute reports and make sure everyone has the information they need. STAY UP TO DATE. Your organization needs fresh data. Monthly, weekly, and even daily, Automatic uploads make your reports near real- tiille. Deliver a more efficient, transparent government to your constituents. INSPIRE TRUST. The push for transparency with Taxpayersmoney is good for governments, citizens and the democratic process. MAKE BUDGETING MORE TRANSPARENT Allow citizens to track the annual budget process at every stage, from initial proposals to final approval, SHARE FINANCIAL AND NONFINANCIAL DATA. Unite nonfinancial and financial data to give citizens a holistic view. Share goals ano performance measures from across the organization, To get started, request a demo at TI IN CITY Of' LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 12/20/2016 REGULAR ITEM #: 21 AGENDA ITEM: Zoning Map Amendment — Diedrich Property SUBMITTED BY: Stephen Wensman, Planning Director THROUGH: Kristina Handt, City Administrator REVIEWED BY: Emily Becker, City Planner BACKGROUND: The City has received a request for a Zoning Map Amendment related to the Diedrich Property Preliminary Plat. The property received approval for a Comprehensive Plan Amendment to re -guide the property to Urban Medium Density in 2013, and Preliminary Plat approval was granted for development in 2015. The property has not yet been appropriately rezoned, however, and the applicant is requesting to rezone the property in a manner consistent with the Comprehensive Plan and Preliminary Plat approval. The applicant previously asked for two Preliminary Plat extensions, and so the applicant has until December of 2017 to either file for Final Plat or ask for an additional extension. ISSUE BEFORE COUNCIL: The Couneil is respectfully requested to consider the request for a Zoning Map Amendment for the property known as Diedrich Property Preliminary Plat to Urban Medium 'Density Residential zoning, PROPOSAL DETAILS/ANALYSIS: Re -Zoning Process. In a typical subdivision process, applicants will usually request a rezoning action along with a Preliminary Plat application. It is unclear to current Staff why this was not done, however. The Preliminary Plat staff report stated that the rezoning would occur prior to Final Plat, and its review was based on Medium Density Residential zoning. According to the applicant, because the property is not correctly zoned to accommodate the Preliminary Plat density, it has been difficult to attract and retain potential developers for the project. Density. The approved Preliminary Plat is consistent with the medium density land use category, which is at 4- 7.49 units/acre, as the proposed density is very close to 4 units per acre. The Preliminary Plat shows a net density of 3.71 acres, but it should be kept in mind that right-of-way will increase and the number of lots will decrease from 48 to 46, as the site plan was reconfigured due to Staff concerns over how the City will maintain its sewer and water infrastructure with private roads. It is expected that with the additional right-of-way, the density will be closer to four units per acre. City Council Meeting 12/20/2016 Consent Agenda item #21 Lot Size/Width. All of the lots in the approved Preliminary Plat meet the City's minimum area requirement of 4,000 square feet per single-family attached unit in the MDR zoning district, The proposed subdivision lots averaged 8,782 square feet in size, with the smallest proposed lot at 5,527 square feet. The minimum lot width proposed is 40 feet, which exceeds the minimum requirements for the MDR district of 25 feet, The townhouses will need to meet all required setbacks for the MDR district. Preliminary Plat Status. The deadline to file for Final Plat for the property will expire December 1, 2016. It was granted a 12-month extension on December 15, 2015. The applicant applied for and was granted an additional 12-month extension to allow for additional time to prepare for financing and other planning activities. If approved, the applicant vill need to file for Final Plat or request an additional extension by December I, 2017. Outlot D of Hunters Crossing. The approved Preliminary Plat included Outlot D of limiters Crossing. Therefore, this outlot should also be rezoned. CalAtlantic Group, hie, has provided a letter stating it has no objection to the re -zoning of this outlot. FISCAL IMPACT: The applicant has stated that it has been difficult to attract and retain potential developers for the project due to it not being properly zoned for the density the Preliminary Plat requires. Rezoning the property vill potentially aid the progress of the property's development. The development would have the following financial impacts on the City: • 5th Street. The City will require that the applicant enter into a developer's agreement with the City to specify the financial responsibilities for various aspects of the subdivision and related public improvements. It is expected that the project will include the construction oldie northern half of the segment of 5th Street to the east. of Lake Elmo. • Municipal services and property taxes. The developer is expected to pay the Water Availability Charge for the entire development at the time a final plat ($138,000 per unit) and Sewer Accessibility Charge ($138,000) similar to other developments that are connecting to the Municipal services. In addition, at the time of building permit issuance, water and sewer connection charges will be collected in the amount of $2,000(unit (892,000).When fully developed, the property taxes wili produce roughly ($350,000x.46).002—$32,200) in increased revenue per year. Request for Waiving of Fees. The applicant has also requested that the fees associated with the Zoning Map Amendment be waived due to approval of the Comprehensive Plan Amendment for the property to Urban Medium Density. Generally, a property would be re -zoned simultaneously with Preliminary Plat approval, but, for a reason unbeknownst to current Staff, this did not happen, and the developer, as previously mentioned, has had difficulty attracting and retaining potential developers due to the zoning inconsistency with the approved Preliminary Plat. The costs associated with a Zoning Map Amendment include a $1245.00 application fee and a $2500.00 escrow. The applicant has submitted checks for these two amounts, both of which have been held in escrow until a decision has been detemiined by Council. During a discussion regarding this land use application during a Staff meeting, Staff wanted to note that in 2013, the City vacated easements for which it paid the property owners of the subject property (PID# 4 36.029.21.32,0002) $16,141.75 for Public Utility Easement and Agreement as well as a Temporary Construction Easement and Agreement. These property owners were originally to pay back the amount considered for the easements, but ultimately the Council moved to ratify a 50% Reimbursement Agreement to Vacate the Permanent Public Utility Easement in December of 2014 at a total of $8070.86 for past access considerations and future development potential including the land owner constniction of 5th Street. Staff also would like to note that while rezoning is usually done simultaneously with Preliminary Plat, Staff has found that in the past, the City has initiated Zoning Map Amendment requests in conjunction with specific Page 2 City Council Meeting 12/20/2016 Consent Agenda Item #21 development proposals. Specifically, in 2014, perfecting amendments to the Zoning Map were initiated and approved by the City to rezone the following properties: 11210 50th St N; 5 parcels west of Lake Elmo Ave and north of 43rd Street; 3 parcels west of Lake Elmo Avenue and south of 43'd Street; parcel immediately north of Village Preserve and east of Lake Elmo Avenue; 3280, 3150, and 3000 Klondike Avenue; 11580 & 11520 30th Street North; 3040, 3080 and 3075 Lisbon Avenue North; Hammes Estates; NW quadrant of I-94 and Keats Avenue; Hunters Crossing; and Air Lake Development. These applicants were not required to pay the land use application fees associated with these Zoning Map Amendments, In 2015, similar Zoning Map perfecting amendments were adopted that rezoned Village Preserve, Village Park Preserve, and Easton Village from Rural Development Transitional to Limited Density Residential. PLANNING COMMISSION/PUBLIC HEARING: A public hearing was held on the proposed Zoning Map Amendment at the December 12, 2016 Planning Commission meeting. Thc meeting minutes are attached to this report. No one from the public spoke at the meeting. The Commission recommended aooroval with an a ffimiative vote of 7 to 0. OPTIONS: The Council may: • Approve the Zoning Map Amendment request • Deny the Zoning Map Amendment request RECOMMENDATION: Staff and the Planning Commission respectfully recommend that the Council approve the request made by Gerhard Rieder for a Zoning Map Amendment for the property refen-ed to as Diedrich Property Preliminary Plat with the following motion: "Move to approve Ordinance 08-159 approving a Zoning Map Amenthnent for the property known as Diedrich Property Preliminary Plat, PID# 36.029.21.32.0002 front Rural Development Transitional to Urban Medium Density Residential and PID# 36.029.21.32.0034 from Urban Limited Density Residential to Urban illedium Density Residential." lithe Council approves the request by the applicant to waive the application fee associated with the Zoning Map Amendment, the Council may do so by the following motion: "Move to approve waiving, the application fee for the Zoning Map Amendment request by Gcny Riet the rezoning of the property known as Diedrich Property Preliminag Plat." If the Council does not approve the request to waive the associated lee, the Council need not take further action. ATTACHMENTS: 1. Ordinance 08-159 Approving Zoning Map Amendment 7. Zoning Map Amendment application 3. Current and Prosed Zoning Exhibit 4. Comprehensive Plan — Planned Land Use Map 5. Approved Preliminary Plat 6. Resolution Approving Comprehensive Plan Amendment 7. Planning Commission Meeting Minutes 12/12/16 Page 3 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-159 AN ORDINANCE TO AMEND THE LAKE ELMO CITY CODE BY AMENDING THE OFFICIAL ZONING DISTRICT MAP OF THE CITY OF LAKE ELMO The City Council of the City of Lake Elmo ordains that Lake Elmo City Code, Section 154.032 Zoning District Map, of the Municipal Code, shall be amended by adding Ordinance No. 08-159, as follows: Section 1: Zoning Map Amendment. The following property is hereby rezoned from RT - Rural Development Transitional to MDR - Urban Low Density Residential: PT NW1 /4-SW1 /4 THE N 474.06FT SUBJ TO R/W OF LAKE ELMO AVE N (AKA AS CO HWY #17) CHG W/S TO #1 Section 36 Township 029 Range 021 Section 2: Zoning Map Amendment. The following property is hereby rezoned from LDR - Urban Low Density Residential to MDR - Medium Density Residential: Lot D Subdivision Cd 2886 Subdivision Name HUNTERS CROSSING 1ST ADDITION Section 3: The City Council of the City of Lake Elmo also hereby ordains that the Zoning Administrator shall make the applicable changes to the official zoning map of the City of Lake Elmo. Section 4: Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. This Ordinance No. 08-159 was adopted on this 20th day of December, 2016, by a vote of Ayes and Nays. Al EST: Julie Johnson, City C erk Mike Pearson, Mayor Date Received: ' Received By:_. Perrnit #: T\i' 01; AKE ELMO 1,9,c-A 5 a soQ, sJ6\mt' LAND USE APPLICATION 0 Comprehensive Plan U1 Zoning District Amend LI Zoning Text Amend 'El Variance*(see below) D Zoning Appeal 0 Conditional Use Permit (C.U.P.) 0 Flood Plain C.U.P. 0 Interim Use Permit (I.U.P.) 0 Excavating/Grading El Lot Line Adjustment 0 Minor Subdivision 0 Residential Subdivision Sketch/Concept Plan El PUD Concept Plan 0 PUD Preliminary Plan El PUD Final Plan 651-747-3900 3800 Laverne Averue North Lake BM, MN 55042 Applicant: C-z-rivq..--41,R e Address: 7 it e t Phone # r 0 2. 9 Email Address: Fee Owner: ,1, Address: 7 A Phone # 6 5 J-2 — (Te ? Email Address: C e._4( r C c <- )4- 6-, -L-1-- Property Location (Address and Complete (long) Legal Description: AIL Detailed Reason for Request: 4 6 c p •2_...0 A I •r, cz:t(Yi k+-1 at di ) I tc, .4 (11-Z-el 'Variance Requests: As outlined in Section 301.060 C. of the Lake Elmo Municipal Code, the applicant must demonstrate Practical difficulties before a variance can be granted. The practical difficulties related to this application are as follows: In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning ordinance and current administrative procedures. I further acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all sta ments received from the City pertaining to additional application expense. Signature of applicant: Date: 6.1 31 I Signature of fee oer4 L.Date: ..p ( / 4 e.- Current Zoning Zoning Districts LC LE -POE r.ICP.PLz C LER HER LP-D ' oF R.:-FUE PF Proposed Zoning 1() Zoning Districts 6F LC -PLC R-FtiC R2-PLD General Watershed Districts ' tease e.t.a aro ris Creel, RR Lakes CD Souls Veassingise Rat Late Etats Es:unser, Etancc RSZ Dist -same District EsLit sari FR PSS FT General Vlatersh ad Dist Lailaget_itree Etas's:: t. L Let es S stilt Lae Elets 8st:east-a ile Sitars:tar Map 3-3 I2 Municipal Boundary Village Open Space Overlay —1White hatching denotes possible mixed use areas Planned Land Uses Business Park Commercial Limited Business Village Mixed Use EZ Village Urban Low Density rzA Viliage Urban Medium Density = Urban Low Density 1 Urban Medium Density Urban High Density Rural Single Family FT Residential Estate Rural Area Development Public/Park Planned Land Use Lake Elmo Comprehensive Plan 2030 tiour,:os:IIngin Counly &Nletro CIS 3-20-20[5 1.111 crry ot, \KE ELMO PISNEER neering DIEDRICH PROPERTY PRELIMINARY PLAT LAKE ELMO, MINNESOTA COVER SHEET LENNAR 0,'ATION TIAP PO a GRAPHIC HMS PI FUT SHEET INDEX . COVER SI IEET 2, LEGEND SHEET 3. EXISTING CONDEMNS 4, PRELIMINARY PLAT 5. PRELIMINARY SITE PLAN 6-7. PRELIMINARY I ITILITY PLAN 8, PRELIMINARY GRADING PLAN 9, EROSION CONTROL PLAN 10. PRELIMINARY SEEDING PLAN I I . PRELIMINARY STREET PROFILES I 2- I 4. DETAILS L I LANDSCAPE PLAN T I TREE PRESERVATION PLAN FNC MARkf, UN/EOT 8282 AS atv.94187 (1083 datum) DIEDRICH PROPERTY • 14 I CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2013-96 RESOLUTION APPROVING /1N AMENDMENT TO THE CITY OF LAKE ELMO COMPREHENSIVE .PLAN WHEREAS, the City of Lake Elmo has established a Comprehensive Plan that provides a compilation of background data, policy statements, standards, and maps, which help to guide the future physical, social, and economic development of the City; and WHEREAS, Tammy Diedrich and Gary Redier, 7401 Wyndham Way, Woodbury, MN, ("Applicant") has submitted an application to the City of Lake Elmo ("City") to amend the Lake Elmo Comprehensive Plan, a copy of which is on file in the City Planning Department; and WHEREAS, the request to amend the Comprehensive Plan was submitted along with a preliminary sketch plan for a proposed single-family attached/detached residential townhome subdivision; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on October 28, 2013 to consider the request to amend the Comprehensive Plan; and WH.EREAS, on October 28, 2013 the Lake Elmo Planning Commission adopted a motion to recommend that the City Council approve the request to amend the Comprehensive Plan; and WHEREAS, the City Council reviewed the recommendation of the Planning Commission and the proposed amendment to the Comprehensive Plan at a meeting on November 6, 2013; and. NOW, THEREFORE, based upon the testimony elicited and information received. the City Council makes the following: FLNDINGS, 1) That the Applicant has submitted a request to amend the Comprehensive Plan in accordance with the procedures as established by the Lake Elmo Planning Department and Lake Elmo Planning Commission. 2) That the request to is to amend the Future Land Use Map (Map 3-3 in Chapter 111 — Land Use Plan) in the Lake Elmo Comprehensive Plan, and to specifically change the future land use designation a parcel of land located east of Lake Elmo Avenue and approximately mile south of 10'1' Street North (CSAH 10) (ND 36.029.21.32.0002) from HDR — High Density Residential to MDR — Medium Density Residential. Resolution No. 2013-96 3) That the Comprehensive Plan Amendment will apply to property legally described in the attached Exhibit "A". 4) That the proposed area impacted by the proposed amendment is relatively small and will not have a significant impact on the City's ability to achieve its 2030 household and population forecasts. 5) That current market conditions are not favorable for multi -family housing, yet it is in the City's interests to accommodate market -driven development at present in order to provide a reasonable return on recent major infrastructure improvements, 6) That the City is continuing to work towards potential reductions to the 2030 growth targets specified in the Met Council MOLT that will likely reduce the amount of areas in the community that are guided for high density housing. NOW, THEREFORE, BE IT RESOLVED, that based on the foregoing, the Lake Elmo City Council hereby approves the Applicant's request to amend the Lake Elmo Comprehensive Plan, subject to and contingent upon the following: 1) Submission of the Comprehensive Plan Amendment to the Metropolitan Council and the receipt of fonnal notification from the Metropolitan Council that its review has been completed and approved. Acknowledgement of these comments and final adoption of the Comprehensive Plan Amendment will require formal action by the City Council, Passed and duly adopted this 6th day of November 2013 by the City Council of the City of Lake Elmo, Minnesota. ike Pearson, Mayor ATTEST: Adam Belt, City Clerk Resolution No. 2013-96 EXHIBIT A LeaDescription (PID 36.029.21.32.0002_ The north 474.06 feet of the Northwest Quarter of the Southwest Quarter of Section 36, Township 29 North, Range 21. West, according to the United States Government Survey thereof and situated in Washington County, Minnesota, Resolution No. 2013-96 nI I--*,uT/'x' LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE- 12/6/2016 R0GY|LAR Revise Cnuipreboua(vcPlan hnMeet Population Targets and Growth Plan 5tepbmnWrnunau Planning Director y-ris|bu}[ond/.City Administrator 1�zx(inuUund(`City Administrator Emily Becker, City Planner BACKGROUND: Prior to the release of tile 2015 Metropolitan Council System Statement, the City negotiated for reductions to the 2040 population forcooum. After the I015 System Statement was rclruyo] by the Metropolitan Council, City Staff had anticipated subsequent land use plan amendments to reduce the overall aniount of housino planned within (lie 1-94 corTidor urban service districts. ISSUE BEFORE 0B0NC%L' . To dISCUSS Whether the comprehensive plan needs to be amended to reduce aniount of housing planned within the 1-94 corridor urban service districts PROPOSAL DETAILS/ANALYSIS: ` 2015 System Statement. MN State Statute requires cities to have comprehensive plans that are in conformity with metropolitan system plans, The Metropolitan Council approves such plans and has issued asystem statement which ° forecasted population, households, and employment through the year ZO4[; ° guidance onappropriate densities toensure that regional services and costly regional infrastructure can be provided asefficiently as possible; and � affordable housing need allocation, All three of these provisions must be met equally with the comprehensive plan update. City Council Meeting I2120120I6 Regular Agenda Item #22 The J0l5System Statement for Lake Elmo was issued bythe Met Council in3O15with forecasts for the next comprehensive plan update: D0� 2.7T� 2��5 The Metropolitan Council has also determined the regional need for low and moderate income housing for the decade of 2021-2030. Lake Elmo's share of the region's need for low and moderate income housing is 508 new units affordable to households earning 80% of area median income (AMI) or below. Of these new units, the need is for 27 affordable households earning at or below 30% of AMI, 179 affordable to households earning 31% to 50% of AMI, and 302 affordable to households earning 51% to O0%ofAyWiThese forecasts are for new units which translates toaMet Council requirement tohave land area guided for Medium Density and High Density Residential in the Comprehensive Land Use Plan, /#orbelowA�� 31 kr5O�;jAM| 51 toB0";4�,A��| Tmta) Onii� �7 17S 505 As part of forecasted growth, a percentage of it is required to be sewered growth: | 70}(> 701V 2020 WCES Seweed 2'912 1.059 2020 Uoseve/ed 7'588 2'741 70 iU N1'|1� S 'i 6,1(,0 J'740 208U /hr.�no/+n 2040 KnCB\evvered 9'408 3'421 2040 Unsevvered 8'792 3'679 1«V'|o}n`m/ 562 8 \�2 3.238 562 —' City Council Meeting 12/20/2016 Regular. Agenda Item #22 Again, the population/housing, employment, affordable housing and sewered/unsewered targets must all be met with the comprehensive plan update. Metropolitan Council's Residential Density Calculations. The Metropolitan Council keeps a mining tabulation of land guided for urban residential growth, and affordable housing. The current tabulation is as follows: Category Urban Low Density Density Range Gross Min Max Min Max Acres Units Units 2.5 4 519.49 1299 2078 Urban Medium Density 4 7.5 381.69 1527 2863 Urban High Density 7.5 15 143.37 1075 2151 Village Urban Low Density Res (V-LDR) 1.5 2 245.95 369 492 Village Urban Medium Density Res (V- MDR) 2.5 5 Village Mixed Use (VMX) Sewered Analysis. 6 10 121.7 164.4 304 609 543 1644 From the System Statement and the above table, the City currently has in excess of 1, 696 planned sewered residential units than required for the 2040 Comprehensive Plan and 20 more affordable units than was required for the 2030 comprehensive plan that could possibly be carried forward to meet the 2040 requirement. According to Lisa Barajas from the Metropolitan Council, the City's Comprehensive Land Use Plan has sufficient land guided at Urban High Density to meet the City's 2030 affordable housing need, but the HDR category will need to be guided for slightly higher densities, from 7.5 to 8 du/acre, in order to meet affordable threasholds. In general, to meet affordable criteria a comprehensive plan needs to: Option 1: Guide sufficient land at a minimum density of: • 8 units/acre to meet a community's total need Option 2: Guide sufficient land at a minimum density of: • 12 units/acre to meet need at 50°,/o or less AMI (combines the two lower affordability bands) • 6 units/acre to meet need at 51%-80% AMI Also, according to Lisa Barajas, as currently guided, the City has an excess of 14 acres of HDR guided land to meet the City's 2015 System Statement's affordable requirement. Rural Analysis. The 2030 comprehensive land use plan guides enough land in the rural areas to meet the city's 2040 unsewered housing targets (roughly 3,691), The recent change to the OP Ordinance has the potential to increase the number of rural households by an additional 494 units. The recently discussed proposal to guide rural parcels 20 acres or less to Residential Estates might add another 418 rural units (see attached 11/14/16 Planning Commission report — Residential Districts — Allowed Density for a more detailed analysis of rural development density). Page 3 City Council Meeting 12/20/2016 Regular Agenda Item #22 For comparison purposes, if the rural properties less than 20 acres were to be developed cooperatively as OP developments, rather than as RE development, the number of new units would be 380, rather than 418 listed above. FISCAL IMPACT: N/A RECOMMENDATION: Councilmember Fliflet is requesting that the Council discuss the need to revise comprehensive plan to meet 2015 population targets and growth targets identified in the 2015 System Statement. ATTACHMENTS: • 2030 Affordable Housing in System Statement email. • 11/14/16 Planning Commission Report - Residential Districts Allowed Density • OP exhibit for rural properties less than 20 acres in size, Page 4 StephenWenonmam From: Barajas,Uisa<Lisa.Bajas@metc,state,mn.um Sent: Friday, May U6i2OI62i)BPM To: StephenVVensman Subject: RE 2030 Affordable Housing in System Statement HiSteven, This can be a little conFusing, but let me give it a shot to help clear that up. We provide affordable housing need allocations only for one lO-yearincrement ata time. This aligns with our Livable Communities Act Program regulating statutes that require re -enrollment in the program every lO yeors. As such, your 2030 plan has an affordable housing need allocation for the decade from Z011-ZOZU. When you update your comprehensive plan for the 2U1O planning horizon, then you will need toaddress your affordable housing need from 30Jl'2O3D. ° Any land, guided at sufficient densities consistent with our po|ides, that is undeveloped or guided for redevelopment within that decade (2021'Z03U) would count toward your affordable housing need for that decade, even if it is already guided for those densities today. = Your allocation is not "cumulative" — in other words, your 2040 plan does not need in show sufficient land for 2011'2020 housing need, because presumably bythe time you submit your plan the decade will nearly beover (if you submit in2O1@). ° Right now you, plan has sufficient land guided at Urban High Density to meet your 2011-2020 need AND to meet your 2021-2030 need. BUT, you would need to negukje to slightly higher densities for the 2021'2030 need as pad of your 2040 comprehensive plan update: o Your Urban High Density is close (currently 7.5)to meeting the 8du/ocna threshold that would count toward your allocation for2821'2O3U. It'sa small increment upward, o You have a total of 143 acres currently guided as Urban High Density - producing at a minimum of over 1OOOunits. v Your plan currently guides about 65 acres as Urban High Density for 2011-2020, with the remaining 78 acres currently staged for 2OZ1'ZO3O. n Changing nothing for this land, and assuming that the 78 acres remains available for development asyou prepare your comprehensive plan update, your plan provides more than sufficient |enU to support your 2021'2030a||ocaLion of, 508howsing units. • You could even move�148fLhose acres to the next decade (2031-2048) of staged development, and still � meet your ZU2I'2O3"need. l hope that helps the conversation with your Council Members, I would recommend that you stress the importance ofthe planning work that has already been done for the South of 10m Street area and suggest that you not reduce those densities, orremove land from that category atall. Let me know if you'd like to chat further. I am in the office for the remainder ofthe afternoon and happy to discuss further, Have ogreat weekend! LiBaBeth Barajas Manion / Local nannmg/ssiMa -ice p,m` GG2 189b F n51»021,67" From: Stephen VVenonan[naiho:5VVensman@|akee|moorg] 3ent:Friday, May U6,2OlG1O:49AM PLANNING COMMISSION DATE: 11/14/16 AGENDA ITEM: 5c— DISCUSSION ITEM ITEM: Residential Districts — Allowed Density SUBMITTED BY: Stephen Weisman, Planning Director REVIEWED BY: Emily Becker, City Planner. Kristina Handt, City Administrator. BACKGROUND: During a recent. City Council meeting, after the approval of the Open Space Preservation ordinance amendment, there was discussion regarding the subdivision of property in the rural zoning districts in to smaller lots than what is currently allowed. The discussion referenced other discussions in the past regarding this same matter. The subdivision of property into 2.5 acre lots is limited to the Residential Estates zoning district, and such zoning is limited in the City to a small area. Furthermore, the Comprehensive Plan guides only a small new area as residential estate, The City Council is requesting that the Planning Commission discuss the expansion of 2.5 acre or similar sized lot development in the rural districts. PLANNING ZONING ISSUES: Current Minimum Lot Size Standards The table below outlines the minimum lot area acres) required for properties within Rural Districts. RT 20 A RR RS 40 10 1.5 Open Space Preservation Developments 2.5 The recently approved Open Space Preservation ordinance requires a minimum land area of a nominal contiguous 20 contiguous acres for an open space planned unit development. The land must also be located in the Rural Residential, Agricultural or Residential Estate zoning districts. Any property that is in these zoning districts but does not or cannot meet the 20 acre -minimum BUSINESS ITEM 5c requirement through combining with adjacent parcels cannot further develop as an OP development. Subdivision of these parcels would be limited to the lot sizes specified in the table above. Such parcels are outlined in the attached map. The current limitation on rural estate development in favor of OP development is consistent with the current comprehensive plan policy and vision statements: "Encourage the majority of the new households created in areas north of 10'1' Street north and outside the Village Area to be efficiently developed in a rural context in the form of Open Space Development cluster neighborhoods." "Lake Elmo's land use plan is guided by its core vision of creating and maintaining a rural conununity within the Metropolitan region." "The remainder of the community north of 10th Street and surrounding the Old Village will continue Lake 'Elmo's long tradition of providing rural living opportunities within the Metropolitan area." The new (OP) Open Space Preservation Ordinance allows cluster development on properties 20 acres or greater. Previous Planning Staff had conducted an analysis to determine the potential number of housing units that could be developed in the Agriculture and Rural Residential zoning districts under the OP Ordinance when the minimum acreage was 40 acres. The total acreage zoned identified (less 15% assumed unbuildable) was multiplied by (.45) to determine the number of households. The number of households possible under the old ordinance was 524. Staff did a similar exercise identifying lots between 20 and 40 acres in size have determined that the new ordinance would allow an additional 494 households to be developed under the OP Ordinance, or a total of 1,018 households. Old OP Ordinance - Min 40 Acres Required Zoning, Di strict A # of Total Parcels Acreage 8 586.28 13 783.24 # of Households 263.826 352.458 Total Acreage - assuming 15% unbu ildable area 498.338 665.754 BUSINESS ITEM 5c # of Households (realistic) ”4.-)571 299.5893 524.00 Nev OP Ordinance - Min 20 Acres Required Total Acreage - assuming 15% # of Zoning # of Total # of unbuildable Households District Parcels Acreage Households area (realistic) A 201941.57 423.7065 800.3345 360.150525 RR 45 1721.74 774.558 1463.054 658.3743 1018.00 Possible Increase in # of households by allowing Min 20 Acres for OP Development ( I 018-524 = 494) 494 The remaining rural properties, 20 acres or less in size, are unable to develop into OP developments. These properties are currently limited to 1 unit per 10 acres under Rural Residential zoning, or 1 unit per 40 under Agriculture zoning. If the City were to allow rural properties, 5-20 acres in size, to develop into 2.5 acre lots, as could he done under Residential Estates zoning, the city might see an additional 418 households. Zoning District IA I RR Potential Increase in Number of Lots Under 2.5 # of Lots 5-20 Acre Minimum Standard acres for lots 5-20 acres 29 81 1 136 337 I 418 (new households)* I *(new lots - parent lots subtracted) Total rural growth under with the new OP ordinance and if the city were to allow 2.5 acre minimum lots elsewhere in the rural districts would be approximately 1,436 households, which would result in potentially 556 more unsewered households and 1,329 more unsewered population than forecasted for 2040. (Met Council Forecasted Unsewered Households = 3,679) (2014 MC Est. Unsewered Households = 2, 865 — 66 severed lots = 2,799 rural households) (Future rural households with OP and 2.5 acre zoning = 2,799 +1,436 (new rural households) — 4,235 households) 4,235 — 3.679 = 556* (MC Forecasted Unsewered Pop. 8792/MC Forecasted Unsewered 1111 of 3679 = 2.39) 1,329 2015 System Statement. MN State Statute requires cities to have comprehensive plans that are in conformity with metropolitan system plans. The Metropolitan Council approves such plans and has issued a system statement which provides: forecasted population, households, and employment through the year 2040; BUSINESS ITEM 5c 4 guidance on appropriate densities to ensure that regional services and costly regional infrastructure can be provided as efficiently as possible. affordable housing need allocation; The 2015 System Statement for Lake Elmo was issued by the Met Council in 2015 with forecasts for the next comprehensive plan update: !--"„ Employ:nert 2 '912,.3 2033 20422 IC 500 162 '1.l.l0 18 '''‘'.81,-.)(..! 5,3001 77.100 2200 3350 -, 8--„,-, ,..).3.08..., The Metropolitan Council has also determined the regional need for low and moderate income housing for the decade of 2021-2030. Lake Elmo's share of the region's need for low and moderate income housing is 508 new units affordable to households earning 80% of area median income (AMI) or below. Of these new units, the need is for 27 affordable households earning at or below 30% of AMI, 1 79 affordable to households earning 31% to 50% of AM1, and 302 affordable to households earning 51% to 80% of AMI. These forecasts are for new units which translates to a Met Council requirement to have land area guided for Medium Density and High Density Residential in the Comprehensive Land Use Plan. Affordable i-iousing Neecl Allocation for Lake Elmo Aj or bel: 3CY2 9r,./11 62'1to 502 51 to F26626, t Intai L11266.,i .179 503 As part of forecasted growth, a percentage of it is required to be sewered growth: ecat e',.t 2 1-10 2 )40 RECOMMENDATION: milaHk.)11 FlotKeliokk 8,061 ?,)12). 7.5s8 0,100 7940 9,408 ,797 Enwloynwn.) 0 623 1., I 1 .059 2k.338 2.741 56? 26)10 2. 3.4 >1 3.238 3,670 50) Staff is recommending Planning Commission discuss allowing smaller lots in the Rural Districts. BUSINESS ITEM 5c ATTACHMENTS: 5 Map of properties zoned Agricultural, Rural Residential, and Residential Estate under 20 acres. BUSINESS ITEM 5c Legend A:, RR I .1 f Parcels Zoned A or RR < 20 acres Total Count: 237 Total Number of Acres: 1615.59 -15% Unbuildable: 1373.25 X 0.45 (18 units per 40 acres) = 617.96 -237 Parent Parcels = 380* *this is based on if parcels can combine with surrounding parcels to result in 20 contiguous acres THE. CITY OF 1\ KE ELMO AGENDA ITEM: SUBMITTED BY: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: December 20, 2016 REGULAR ITEM #23 MOTION 2017-2021 Capital Improvement Plan Cathy Bendel, Finance Director Kristina Handt, City Administrator Stephen Wensman, Planning Director BACKGROUND INFORMATION/STAFF REPORT.: The 2017-2021 Capital Improvement Plan developed by staff and the Parks Commission has been reviewed by the City of Lake Elmo Finance Committee who recommended it be brought forward to the Planning Commission. MN State Statutes views the Capital Improvement Plan as an element of the Comprehensive Plan. As a result, it needs to be reviewed by the Planning Commission to make that determination in addition to holding a Public Hearing. At the Planning Commission meeting on November 28, 2016, the Planning Commission reviewed the CIP document. Although some members had concerns about the plan for Reid Park, it was unanimously agreed it was consistent with the City of Lake Elmo Comprehensive Plan. SUMMARY AND ACTION REOUESTED: The 2017-2021 CIP includes 90 projects in the amount of $30,593,267. Through the process there were different recommendations from staff, Parks Commission and Finance Committee with regards to projects for the Fire Department (land and a new station) and Park Improvements in the existing parks. The City Council began giving direction on some items at the December 6'1' meeting. The remaining items that have different recommendations and need a determination from the Council are: PR-003, Demontreville Park Improvements. Parks Commission is requesting $75,000 for 2017 and $30,000 for 2018. The Finance Committee recommended moving this project to pending. `;'- PR-007, Sunfish Lake Park Improvements. Parks Commission is requesting bench donations in 2017 and $148,873 for improvements in 2019. The Finance Committee recommended moving this project to pending. )=. SW-005, Storm Sewer System Improvements for $50,000 each year for the next five years. Staff recommended this place holder as the stormwater system continues to be reviewed. Some projects may come up but staff does not know the specific at this time. The Finance Committee reconunended this be moved to pending. Projects have three different statuses -Active, Pending and New Recommendations. In addition, to approving the projects Council will be approving the status of each. New recommendation was used to highlight new projects brought forward this year. Any projects that are new and approved in the plan will transfer to the Active status. OPTIONS: 1) Approve 2017-2021 CIP as presented 2) Amend the 2017-2021 CIP and then approve (for example remove projects or change status of projects) ATTACHMENTS: . Draft 2017-2021 Capital Improvement Plan a THE C TY OF City of La e El al i rove ent rog a 2 17 2021 Finance Committee Draft — June 14, 2016 Finance Committee Draft — August 10, 2016 Planning Commission Draft — November 28, 2016 City Council Draft — December 6, 2016 TABLE OF CONTENTS Introduction Funding Sources............„..... ...... ...................„.„„...... ..... ........ ........................2 ProjectPriorities....... ...... ..„..........................„..„........,..... ..... ..... ................,...............2 2017-2021 CIP Overview Street Projects .................... ....... ..... ......... ...... ..... ..... .......„„....4 Project Highlights by Department...................................................................................4 CIP Reports (Appendix) ProjectsListings........ ..... ..... ...................... ..... ...,............9 Projects by Year & Priority ...... .......... ....... ...........12 Funding SourceSurnrnary........................................................................15 Projects by Funding Source...............„............,............... ..... ..... 6 Projects & Funding Sources by Project Detail............ ...... ........... ...... INTRODUCTION What is a CIP? A Capital Improvement Program, or OP, is a multi -year (typically 5 years) capital expenditure plan for a City's infrastructure (such as streets, parks and utility systems), vehicles, equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated fimding, before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process) projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often expand thc scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a "wish -list" that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for bon -owing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP Lake Elmo's CIP includes all capital projects that cost at least $25,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget, but would not be included in the CIP. Funding Sources The CIP identifies a possible fimding source(s) for each project listed. The various funding sources are as follows: Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. General Fund A nn z ta 1 operating budget, primarily funded by property tax revenues. Park Improvement Fund Stonnwater Fund Wastewater Fund Water Fund Existing City fund, receipts from cash -in -lieu of land park dedication fees paid by developers and others who subdivide their land. Funds comefl'oin fees paid by users of the system Funds comefromfeespaicf by users on the Wastewater System Funds come .omfees paid by users on the Water System Municipal State Aid (MSA) State aid fluids allocated to the City each year; annual allocation grows as the City grows. In addition to these sources, it is possible that future projects could be funded from donations, grants, user fees or other sources not listed. The City also has a City Facility Fund that was created during the building of the public works barn. There is no plan to continue contributing to the fund however there is $272,000 in the fund that could be transferred back to the General Fund to be used for some of the projects in the CIP. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most impoitant. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems, or simply do not try to compare projects that are like "apples and oranges." There is no accepted system or "industry standard" for prioritizing projects. The following system bas been utilized by staft': 1 Critical or urgent, high -priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2 Very important, high -priority projects that should be done as funding becomes available. 3 Important and worthwhile projects to be considered if funding is available; may be deferred to a subsequent year. 4 Less important, low -priority projects; desirable but not essential. 5 Future Consideration POLICY/DECISIONS NEEDED In reviewing the City Assets and the 2017 CIP, the following policies were identified as being needed: Lease vs Buy — Leasing vehicles was researched and the leasing programs available were reviewed. The programs available are such that the entire cost of the vehicle is paid in lease payments and there is no residual value. Since the City vehicles are well maintained and the residual value is high, staff does not recommend leasing vehicles as analysis showed the vehicle cost was 40-50% above current cost with the current low interest rates. Vehicle Replacement Schedule — The City needs to pass a policy related to all vehicle replacements. Currently the Fire Department vehicle replacement policy is to replace all vehicles within 5 years (vehicle warranty period). However the Public Works department keeps vehicles well beyond their useful lives. 2017-2021 CIP OVERVIEW For 2017 through 2021, the draft CIP includes 90 separate projects with a total estimated cost of S30,593,267. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period. are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 to 20 years or even more. The plan may include "pending" projects for which timelines (and in most cases, cost estimates) have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. Street Projects The draft update includes the following street projects in the CIP: • PW-007, North Tri Lakes area streets are planned for reconstruction in 2017. Also, streets included in Phase Three of the downtown area are programmed for 2017. Total project costs are $2,320,000. PW-009, Manning Trail Reconstruction, for $23,730 in 2017. This is a joint project with Washington County completed in 2016. • PW-al 1, 38111, 394h, hmsdale and Phase Four of the downtown area are planned for reconstruction in 2018 for an estimated cost of $1,560,000 PW-013, 3611', 3711', Irwin streets, south Tri Lakes, and Phase Five of the downtown area are planned for reconstruction in 2019 at an estimated cost of $1,750,000. • PW-026, Reclaim roads in Heritage Famas, Stonegate 2"d and Phase Six of downtown area for $2,030,000 in 2020 • PW-027, Reconstruction of roads in Fields of St Croix, Tamarack Farms, and Hamlet on Sunfish Lake for $1,159,000 in 2021. • P W-033, CSAH 13 (Ideal Ave) Phase One reconstruction is planned for 2017 at an estimated cost of $300,000. • PW-034, 1511' St N (MSA Street) for $950,000 in 2018 (new) • PW-035, UP RR Crossing -Village Parkway for $500,000 in 2018 (new) • PW-036, UP RR Crossing -Private Drive Closure for $100,000 in 2018 (new) • PW-037, UP RR Crossing -Klondike Ave for $250,000 in 2018 (new) Project Highlights by Department Administration/Finance: • AF-001, New City Hall, is the only request in this department. The CIP proposes completing a space needs study in 2017 to begin the planning process. The space needs study would look at city hall needs, fire station needs and public works space needs. A $5 million cost for a new city hall facility has been included merely as a place holder until the space needs study is completed and the date of construction is To Be Determined at this point. Building Department: B-001, Replacement of the Inspection Vehicle for $25,000 in 2018. Fire: • F-001, Rescue Engine E2 replacement at a cost of $550,000 in 2018 • F-002, Purchase of land for a combined fire station for $350,000 is TBD • F-004, Replace Tender 1 for $450,000 in 2019 F-005, Replacement of the parking lot at Station 2 for $87,560 in 2018. This is dependent upon the plans for future use of the building. F-006, Replacement of U2 Truck for $75,000 in 2019 F-007, Self -Contained Breathing Apparatus (SCBA) replacements for $207,000 in 2019 F-008, Construction of a New Combine Fire station for $3,000,000 is TBD • F-010, Replace B1 for $70,000 in 2021. Parks and Recreation: • PR-001, Manning Trail Updates for $13,200 in 2017. This is a joint project with Washington County that is being completed in 2016. Payment to County in 2017. • PR-002, 5011‘ Street Trail for $140,000 in 2017 • PR-003, Demontreville Park Improvements for 875,000 in 2017 (improvements and addition of baseball field, fencing, etc) and $30,000 in 2018 (pavilion). (moved to pending by FC on 8/23/16) r- PR-004, Lions Park Renovation for $150,000 in 2017. The RFP results were received but only one was initially complete. Staff has received additional RFP submissions which are within the $150k estimated amount. PR-005, Pebble Park Improvements for $55,738 in 2018 (paving parking area and two volleyball courts) and $80,000 in 2017 (restrooms, lighting and security features). PR-006, Reid Park Improvements for $50,000 in 2018 (this would be a grant or in -kind donation for mountain bike trails) and $134,250 in 2019 (restrooms, tot lot, outdoor gym stations, bleachers (to be donated), extending fencing, and elimination of basketball court (Phase II) )>. PR-007, Sunfish Lake Park Improvements for $2,000 in 2017 (benches) and $148,873 in 2019 (parking lot paving and improve trails to ADA standards). (moved to pending by FC on 8/23/16) • PR-009, Lake Elmo Regional Trail for $827,316 in 2020 and $765,600 in 2021. This project would be 75% grant funded and is dependent upon County participation. The City share is estimated at $398k. PR-010, Pickup Truck for $30,000 in 2017. This would be a new pickup dedicated to Parks and Rcc functions. Funding would come from the general fund. 1 PR-011, Savona Park, development of a new park (phase 1) for $150,000 in 2017 Public Works: • Street Projects were mentioned above PW-002, Dump Truck with Plow Wing and Sander, for $225,000 in 2017 • PW-004. Loader, for S185,000 in 2019 ;‘*- PW-006, Tractor, for $80,000 in 2018 • PW-010, Hunters Crossing Turn Lane, for $50,000 in 2017. The developer will pay $25,000 of the cost. `r- PW-014, Pickup Replacement, for $30,000 in 2017 PW-016, Pickup Replacement, for $30,000 in 2018 • PW-017, Expansion of Salt Shed, for $50,000 in 2019 • PW-018, Barn Expansion, for $700,000 in 2019 • PW-019, Pickup Replacement, for $30,000 in 2020 • PW-020, Pickup Replacement, for $30,000 in 2021 PW-021. 1 Ton Replacement, for $70,000 in 2019 `r- PW-022, Dump Truck with Plow Wing and Sander, for $225,000 in 2019 • PW-023, Vac Trailer, for $45,000 in 2018 PW-028, CSA1-1 15/50'1' Street Temp Signal Imp, for $60,000 in 2017 • PW-029, CSAH 19/Hudson Blvd Signal and Turn Lane for $500,000 in 2019 • PW-030, CSAH 15/3061St Signal (Manning) for $100,000 in 2020 Sever System: S-001, Hudson Blvd Lift Station, for $500,000 in 2017 • S-002, Olson Lake Trail Sewer Phase 2, for $260,000 in 2017 ▪ S-003, Sunfish Lake Sewer (Includes Hamlet), for $240,000 in 2018. This is per an agreement with MPCA • S-004, Old Village Sewer Extension Phase Four, for $350,000 in 2018 S-005, Old Village Sewer Extension Phase Five, for $450,000 in 2019 • S-007, Utility Vehicle, cost split between water and sewer funds in 2018. Sewer portion is $12,000 S-008, Lift Station #1 add permanent generator, for $80,000 in 2018 S-011, Old Village Sewer Extension Phase Three for $400,000 in 2017 S-012, Section 36 Trunk Sewer for $1,500,000 in 2021 S-013, Sewer Oversizing for $129,000 in 2017 and $35,000 in 2018 VVV Storm Water System: • SW-001, Phase 2 Regional Drainage hnprovements for $1,200,000 in 2018 and $800,000 in 2019; NOTE: Less urgent due to Downtown Improvements. • SW-002, Phase 3 Regional Drainage Improvements for $500,000 in 2020 (new); NOTE: Less urgent due to Downtown improvements, • SW-004, Surface Water Management Plan (Comp Plan) update for $40,000 in 2018 >> SW-005, Storm Sewer System Improvements for $50,000 each of the next five years (moved to pending by Finance Committee since no specifics available) 1,Vater Systeur: W-001, 36th, 37'1' and Irwin water main for $300,000 in 2019 :? W-002, 38'1' , 39`11 and innsdale water main for $600,000 in 2018 W-003, Old Village water extension Phase Four, for $350,000 in 2018 >. W-005, Old Village water main Phase Five, for $450,000 in 2019 > W-006, Elevated Storage Tank #3, for $200,000 in 2019 and 2,800,000 in 2020 • W-007, Hammes Estates Bypass, for $120,000 in 2017 `,== W-008, Village East Trunk Water main, for $120,000 in 2018 • W-009, Utility Vehicle, shared with sewer fund. Water fund portion is $48,000 • W-01 1, Well #2 Pull and rebuild pump for $25,000 in 2017 '')> W-013, Water main Oversizing for $201,000 in 2017, $215,000 in 2018 and $42,000 in 2019. (new) ';-.• W-015, Old Village Phase Three, for $400,000 in 2017 W-016, Hidden Meadows Trunk Water Main Connection for $350,000 in 2020. • W-017, Water Main replacement consistent with 2020 Street Replacement for 850,000 in 2020 W-018, Water Main replacement consistent with 2021 Street Replacement for $50,000 in 2021. W-019, SCADA System Upgrade for $30,000 in 2022 City of Lake Elmo Capital Improvement Pro 2017-2021 Appendix r City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 PROJECT LISTING Includes Projects from All Years Finance Department Status Active Building Department 1 Project # AF-001 Status Project # Active B-001 Tire Department Status Pending Pending Completed Active Active Active Active Active New Recommendation New Recommendation New Recommendation New Recommendation New Recommendation New Recommendation New Recommendation Proiect Name New City Hall Facility Proiect Name Replacement Inspection Truck Project # Proiect Name F-002 Purchase Land for Combined Station F-008 New Combined Fire Station F-003 CV 2 (Tahoe) F-001 Rescue Engine E2 F-004 Tender 1 F-005 Replacement of Parking Lot et Station #2 F-006 Replacement of U2 truck F-007 SCBA Replacements F-010 B 1 F-011 El Engine F-012 B 2 F-013 T2 Tender/Engine F-014 Boat and Trailer F-015 Ranger F-016 Li Ladder Truck ,.._.__. . Parks and Recreation Status Project # Project Name Pending PR-003 Demontreville Park Improvements Pending PR-007 Sunfish Lake Park Improvements Active PR-001 Manning Trail Updates Active PR-002 50th Street Trail Active PR-004 Lions Park Renovations Active PR-005 Pebble Park Improvements Active PR-006 Reid Park Improvements Active PR-011 Savona Park Nev Recommendation PR-008 Tablyn Park Improvements New Recommendation PR-009 Lake Elmo Regional Trail New Recommendation PR-010 Pickup Truck Public Works Department Status Project # Project Name Active PW-002 Dump Truck/Plow wing/Sander Active PW-004 Loader Active PW-006 Tractor Active PW-007 2017 Street Improvements Active PW-009 Manning Trail Reconstruction CSAH 15 Active PW-010 Hunters Crossing Turn Lane Active PW-011 2018 Street Improvements Produce:I Using Mg Plan-li Capital ['loaning Saliwarc Payr elk 771ta:ctlay, 0,yeallka15, 20 1,5 Active PVV-013 2019 Street Improvements New Recommendation PW-014 Pickup Truck New Recommendation PVV-016 Pickup Truck New Recommendation PW-017 Expansion of Salt Shed New Recommendation PW-018 Barn Expansion New Recommendation PW-019 PickupTruck New Recommendation PVV-020 Pickup Truck New Recommendation PVV-021 1 Ton Truck New Recommendation PIN-022 Dump Truck/Plow/Sander New Recommendation PW-023 Vac Trailer New Recommendation PW-026 2020 Street Improvements New Recommendation PIN-027 2021 Street Improvements New Recommendation P1N-028 CSAH15/50th Street Temp Signal Imp. New Recommendation PW-029 CSAH19/Hudson Blvd Signal & Turn Lane New Recommendation PW-030 CSAH 15/30th Street Signal New Recommendation PW-031 CSAH 6/Inwood Signal New Recommendation PW-033 CSAH13 - Ideal Avenue Improvements New Recommendation PW-034 15th Street North (MSA Street) New Recommendation PW-035 UP RR Crossing - Village Parkway New Recommendation PW-036 UP RR Crossing - Private Drive Closure New Recommendation PW-037 UP RR Crossing: Klondike Ave New Recommendation PW-038 2022 Street Improvements New Recommendation PW-039 2023 Street Improvements New Recommendation PW-040 2024 Street Improvements New Recommendation PVV-041 2025 Street trmprovements New Recommendation PVV-042 2026 Street Improvements Sewer Department Status Project # Project Name Active S-001 Hudson Blvd Lift Station Active S-002 Olson Lake Trail Sewer Phase 2 Active S-003 Sunfish Lake Sewer Extension & Lift Station Active S-004 Old Village Sewer Extension Phase 4 Active S-005 Old Village Sewer Extension Phase 5 New Recommendation S-007 Utility Vehicle New Recommendation S-008 Lift Station 1-Add permanent generator New Recommendation S-011 Old Village Sewer Extension Phase 3 New Recommendation S-012 Section 36 Trunk Sewer Main New Recommendation S-013 Sewer Oversizing Storm Water Department Status Proiect # Project Name Pending SW-005 Storm Sewer System Improvements New Recommendation SW-001 Phase 2 Regional Drainage Improvements New Recommendation SW-002 Phase 3 Regional Drainage Improvements New Recommendation SW003 Kramer Lake Floodplain Study New Recommendation SW-004 Surface Water Management Plan (Comp Plan) update Water Department Status Project # Proiect Name Active VV-001 2019 Street Improvement Project - water component Active W-002 2018 Street Improvement Project- water component Active W-003 OV sewer extension phase 4; water component Active W-004 Pressure Reduction Station -Connection to VITT #3 Active 'eV-005 OV Sewer Extension; Phase 5: water component Active W-006 Elevated Storage Tank #3 Active W-007 Hammes Estates 12" bypass Dr -minced Ltsin.;,; tirc Capita/ l'huming SQfiwarc ,n, 1. 2(116 Active W-008 Village East Trunk Watermain New Recommendation W-009 Utility Vehicle New Recommendation W-010 Paint Water Tank at PW Mew Recommendation W-011 Wen #2 Pull and rebuild pump New Recommendation VV-012 Well #4 Pump - Pull and Rebuild New Recommendation W-013 Waterrnain Oversizing New Recommendation W-014 Wet & Pumphouse #5 New Recommendation W-015 OV Sewer Extension Phase 3, water component New Recommendation W-016 Hidden Meadows Trunk Watermain Connection New Recommendation W-017 2020 Street & Utility improvements -Water New Recommendation W-018 2021 Street 8, Utility Improvements -Water New Recommendation W-019 SCADA Upgrade Prochrtwel thc Plan-lf Capital Plcrairiii,,4 Syliwarc Fag,: 11 Ducenibrr 15, 2016 Project Name 2017 I City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2071 2017 thru 2021 PROJECTS BY YEAR & PRIORITY Department Project # Priority Project Cost Priority 1 Critical Lions Park Renovations Parks and Recreation PR-004 1 150,000 Pickup Truck Parks and Recreation PR-010 1 30,000 Savona Park Parks and Recreation PR-011 1 150,000 Dump Truck/Plow wing/Sander Public Works Department PW-002 1 225,000 Pickup Truck Public Works Department PW014 1 30,000 Total for: Priority 1 585,000 Priority 2 Very Important Manning Trail Updates Parks and Recreation PR-001 2 13,200 50th Street Trail Parks and Recreation PR-002 2 140,000 Demontreville Park Improvements Parks and Recreation PR-003 2 75,000 Hudson Blvd Lift Station Sewer Department S-001 2 500,000 Total for: Priority 2 728,200 Priority 3 important New City Hall Facility Admin/Finance Department AF-001 3 15,000 CV 2 (Tahoe) Fire Department F-003 3 42,000 Pebble Park Improvements Parks and Recreation PR-005 3 80,000 Sunfish Lake Park Improvements Parks and Recreation PR-007 3 2,000 2017 Street Improvements Public Works Department PW-007 3 2,320,000 Manning Trail Reconstruction CSAH 15 Public Works Department PW-009 3 23,730 Hunters Crossing Turn Lane Public Works Department PW-010 3 50,000 CSAH15/501h Street Temp Signal Imp, Public Works Department PW-028 3 60,000 CSAH13 - Ideal Avenue Improvements Public Works Department PW-033 3 300,000 Olson Lake Trail Sewer Phase 2 Sewer Department S-002 3 260,000 Old Village Sewer Extension Phase 3 Sewer Department S-011 3 400,000 Sewer Oversizing Sewer Department S-013 3 129,000 Storm Sewer System Improvements Storm Water Department SW-005 3 50,000 Well #2 Pull and rebuild pump Water Department W-011 3 25,000 Watermain Oversizing Water Department W-013 3 201,000 OV Sewer Extension Phase 3; water component Water Department W-015 3 400,000 Priority 4 Less Importalli Hammes Estates 12bypass 268 1 Priority 1 Critical Rescue Engine E2 Water Department Total for 2017 Fire Department Probit,d U311E:3 rhe Pfrni-h ('apita/ Solil‘urc Total for: Prim -it,' 3 4,357,730 W-007 4 120,000 Total for: Priorio, 4 120,000 5,790,930 F-001 1 550,000 Pa.v I) Th/uAday, Deconbcr 15, 21.11,5 Project Name Priority 2 Very Important Replacement Inspection Truck Demontreviile Park Improvements Tractor Pickup Truck Utility Vehicle Litt Station 1-Add permanent generator Village East Trunk Wetermain Utility Vehicle Priority 3 Important Pebble Park Improvements Reid Park Improvements 2018 Street Improvements Vac Trailer 15th Street North (MSA Street) UP RR Crossing - Village Parkway UP RR Crossing • Private Drive Closure UP RR Crossing: Klondike Ave Sunfish Lake Sewer Extension & Lift Station Old Village Sewer Extension Phase 4 Sewer Oversizing Phase 2 Regional Drainage Improvements Surface Water Management Plan (Comp Plan) update Storm Sewer System Improvements 2018 Street Improvement Project - water component OV sewer extension phase 4; water component Watermain Oversizing Priority 4 Less Important Replacement of Parking Lot at Station #2 2019 I Priority I Critical Tender 1 Replacement of 02 truck SCBA Replacements Priority 2 I'm Important Loader Dump TruckiPtowiSander Priority 3 Important Reid Park Improvements Sunfish Lake Park Improvements 2019 Street Improvements Department Building Department Parks and Recreation Public Works Department Public Works Department Sewer Department Sewer Department Water Department Water Department Parks and Recreation Parks arid Recreation Public Works Department Public Works Department Pubtic Works Department Public Works Department Public Works Department Public Works Department Sewer Department Sewer Department Sewer Department Storm Water Department Storm Water Department Storm Water Department Water Department Water Department Water Department Fire Department Total for 2018 Fire Department Fire Department Fire Department Public Works Department Public Works Department Parks and Recreation Parks and Recreation Public Works Department Proditccd the Capihri Sofilcar.,: Project '4 Priority 8-001 PR-003 PW-006 PW-016 S-007 S-008 W-008 1N-009 PR-005 PR-006 PW-011 PW-023 PW-034 PW-035 PW-036 PW-037 S-003 S-004 5-013 SW-001 SW-004 SW-005 W002 W-003 W-013 F-005 F 004 F-006 F-007 PW-004 PW-022 PR-006 PR-007 PW-C13 Total for: Priority 1 2 2 2 2 2 2 2 2 Total for; Priority 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Total /Or: Priority 3 4 Tata/ fbr: PriariT 4 Twit/ (t)rt Priority 2 2 Total for: Prioritr 2 3 3 3 Project Cost 550,000 25,000 30,000 80,000 30,000 12,000 80,000 120,000 48,000 425,000 55,730 50,000 1,550,000 45,000 959,000 500,000 100,000 250,000 240,000 350,00D 35,000 1,200,000 40,000 50,000 600,000 350,000 215,000 6,590,738 87,560 87,560 7,553,298 450,000 75,000 207,000 732,000 185,000 225,000 410,000 134,250 146,873 1,750,000 Pagel Thorschir. 1),,..cto1er I 5, 2016 Project iName 1 Ton Truck CSAH19/Hudson Blvd Signal & Turn Lane Old Village Sewer Extension Phase 5 Phase 2 Regional Drainage Improvements Storm Sewer System Improvements 2019 Street Improvement Project - water component OV Sewer Extension; Phase 5; water component Elevated Storage Tank #3 Watermain Oversizing Priority 4 Less Important Expansion of Salt Shed Bam Expansion 2020 I Priority 3 Important Lake Elmo Regional Trail 2020 Street Improvements CSAH 15/30th Street Signal Phase 3 Regional Drainage Improvements Storrn Sewer System tinprovennents Elevated Storage Tank #3 Hidden Meadows Trunk Watermain Connection 2020 Street & Utility Improvements -Water Priority 4 Less Important PickupT ruck 2021 Priority 3 Important B 1 Lake Elmo Regional Trail 2021 Street Improvements Section 36 Trunk Sewer Main Storm Sewer System Improvements 2021 Street & Utility Improvements -Water Priority 4 Less Important Pickup Truck GRAND TOTAL Department Public Works Department Public Works Department Sewer Department Storm Water Department Storm Water Department Water Department Water Department Water Department Water Department Public Works Department Public Works Department Total for 2019 Parks and Recreation Public Works Department Public Works Department Storm Water Department Storm Water Department Water Department Water Department Water Department Public Works Department Total for 2020 Fire Department Parks and Recreation Public Works Department Sewer Department Storm Water Department Water Department Pubic Works Department Total for 2021 Living (he ('lan 1f Capital l'Ituttliog ,YoitlIorc Project PW 021 PW-029 S-005 SW-001 SW-005 W-001 W-005 W-006 W-013 PW-017 PW016 PR-009 PW-026 PW-030 SW-002 SW-005 W-006 W-016 W-017 Ptili,019 F-010 PR-009 PW-027 5-012 SW-005 VV-018 PW-020 Priority Project Cost 3 3 3 3 3 3 3 3 3 Total for: Prioriry 3 4 4 Total for: Priority 4 3 3 3 3 3 3 3 3 Total for: Priority 3 4 Total for: Priority 4 3 3 3 3 3 3 Total for: Priority 3 4 Total ,lbr: Priority 4 70,000 500,000 450,000 800,000 50,000 300,000 450,000 200,000 42,000 4,895,123 50,000 700,000 750,000 6,787,123 027,316 2,030,003 100,000 500,000 50,000 2,800,000 350,000 50,000 6,707,316 30,000 30,000 6,737,316 70,000 765,600 1,159,000 1,500,000 50,000 50,000 3,594,600 30,000 30,000 3,624,600 30,593,267 Puge9 7/nirsday, December /5. 20/6 Source City of Lake Elm©, Minnesota Capital Improvement Plan - 2017 - 7031 2017 thru 2021 FUNDING SOURCE SUMMARY 2017 2018 2019 2020 2021 Total Debt Service 2,947,000 6,347,560 5,277,000 5,430,000 2,729,000 22,730,560 General Fund 93,730 55,000 50,000 30,000 30,000 258,730 Grants/Donation 27,000 50,000 620,487 574,200 1,271,667 Park Dedication Fund 638,200 85,738 283,123 206,829 191,400 1,405,290 Sewer Fund 1,289,000 477,000 450,000 2,216,000 Storm Water Fund 50,000 90,000 50,000 50,000 50,000 290,000 Water Fund 746,000 733,000 492,000 400,000 50,000 2,421,000 GRAND TOTAL 5,790,930 7,838,298 6,602,123 6,737,316 3,624,600 30,593,267 Produced t'sing Capnal Planning .5yliware Page 16- floconbc, Li, 20/6 City of Lake Elmo, Minnesota Capital Improvement Plan - 20 I 7 - 2021 2017 thru 2021 PROJECTS BY FUNDING SOURCE Source Project# Priority 2017 2018 2019 2020 2021 Total Debt Service Rescue Engine E2 F-001 1 550,000 550,000 CV 2 (Tahoe) F-003 3 42,000 42,000 Tender 1 F-004 1 450,000 450,000 Replacement of Parking Lot at Station #2 F-005 4 87,560 87,560 Replacement of U2 truck F-006 1 75,000 75,000 SCBA Replacements F-007 1 207,000 207,000 B 1 F-010 3 70,000 70,000 Dump Truck/Plow wing/Sander PW-002 1 225,000 225,000 Loader PV/-004 2 185,000 185,000 Tractor PW-006 2 80,000 80,000 2017 Street Improvements PW-007 3 2,320,000 2,320,000 2018 Street Improvements PW-011 3 1,560,000 1,560,000 2019 Street Improvements PW-013 3 1,750,000 1,750,000 Sam Expansion PW-018 4 700,000 700,000 1 Ton Truck PW-021 3 70,000 70.000 Dump Truck/Plow/Sander PW-922 2 225,000 225,000 Vac Trailer PW-023 3 45,000 45,000 2020 Street Improvements PW-026 3 2,030,000 2,030,000 2021 Street Improvements PVV-027 3 1,159,000 1,159,000 CSAH15/50th Street Temp Signal Imp. PW-028 3 60,000 60,000 CSAH19/1-ludson Blvd Signal & Turn Lane PW-029 3 500,000 500,000 CSAH 15/30th Street Signal PW-030 3 100,000 /00,000 CSAH13 - Ideal Avenue Improvements PW-033 3 300,000 300,000 15th Street North (MSA Street) PW-034 3 950,000 950,000 UP RR Crossing - Village Parkway PW-035 3 500,000 500,000 UP RR Crossing - Private Drive Closure P141-036 3 100,000 100,000 UP RR Crossing: Klondike Ave PW-037 3 250,000 250,000 Sunfish Lake Sewer Extension & Lift Station S-003 3 240,000 240,000 Section 36 Trunk Sewer Main S-012 3 1,500,000 1,500,000 Pniduced t iri,n rhc, Plan-11 ('al)ir,11 Soliware Pogo I Thursday, /,)ecand)cr /5, 2.0/6 Source Project# Priority 2017.2013 2019 2020 2021 Total Phase 2 Regional Drainage Improvements SW-001 3 1,200,000 800,000 2,000,000 Phase 3 Regional Drainage Improvements SW-002 3 500,000 500,000 2019 Street Improvement Project - water component W-001 3 300,000 300,000 2018 Street Improvement Project - water component W-002 3 600,000 500,000 Elevated Storage Tank 43 14/-000 3 200,000 2,800,000 3,000,000 Debt Service Total 2,947,000 6,347,560 5,277,000 5,430,000 2,729,000 22,730,560 General Fund New City Hall Facility AF-001 3 15,000 15,000 Replacement Inspection Truck 6-001 2 25,000 25,000 Manning Trail Reconstruction, CSAH 15 PW-009 3 23,730 23,730 Hunters Crossing Turn Lane PW010 3 25,000 25,000 Pickup Truck PW-014 1 30,000 30,000 Pickup Truck PW-016 2 30,000 30,000 Expansion of Salt Shed PW-017 4 50,000 50,000 PickupTruck PW-019 4 30,000 30,000 Pickup Truck PW-020 4 30,000 30,000 General Fond Total 93,730 55,000 50,000 30,000 30,000 258,730 Grants/Donation . ...---.. Reid Park Improvements PR-005 3 50,000 50,000 Sunfish Lake Park Improvements PR-007 3 2,000 2,000 Lake Elmo Regional Trail PR-009 3 620,487 574,200 1,104,687 Hunters Crossing Turn Lane PW-010 3 25,000 25,000 Grants/Donation Total 27,000 50,000 620,487 574,200 1,271,687 'Park Dedication Fund Manning Trail Updates PR-001 2 13,200 50th Street Trail PR-002 2 140,000 Demontreville Park Improvements PR-003 2 75,000 30,000 Lions Park Renovations PR-004 1 150,000 Pebble Park Improvements PR-005 3 80,000 55,738 Reid Park Improvements PR-006 3 Sunfish Lake Park Improvements PR-007 3 Lake Elmo Regional Trail PR-009 3 Pickup Truck PR-010 1 30,000 13,200 140,000 105,000 150,000 135,738 134,250 134,250 148,873 148,873 206,829 191,400 398,229 30,000 Prod/ion/ f,,,Wog Orrif-,0 Capira/ Piamiing .5-Ofrivarn Page 2 77turny/(0,, December /5, 20/6 Source Project# Priority 2017 2018 2019 2020 2021 Total Savona Park PR-011 1 150.000 150,000 Park Dedication Fund Total Sewer Fund 638,200 85,738 283,123 206,829 191,400 1,405,290 Hudson Blvd Lift Station S-001 2 500,000 500,000 Olson Lake Trail Sewer Phase 2 S-002 3 260,000 250,000 Old Village Sewer Extension Phase 4 S-004 3 350,000 350,000 Old Village Sewer Extension Phase 5 S-005 3 450,000 450,000 Utility Vehicle S-007 2 12,000 12,000 Litt Station 1-Add permanent generator S-008 2 80,000 80,000 Old Village Sewer Extension Phase 3 S-0/1 3 400,000 400,000 Sewer Oversizing S-013 3 129,000 35,000 154,000 Sewer Fund Total 1,289,000 477,000 450,000 2,215,000 .Storm Water Fund Surface Water Management Plan (Comp Plan) update SW-004 3 40,000 40,000 Storm Sewer System Improvements SW-005 3 50,000 50,000 50,000 50,000 50,000 250,000 Storm Water Fund Total 50,000 90,000 50,000 50,000 50,000 290,000 \\later Fund 1 OV sewer extension phase 4; water component W-003 3 350,000 350,000 OV Sewer Extension; Phase 5; water component W-005 3 450,000 450,000 Hammes Estates 12" bypass W-007 4 120,000 120,000 Village East Trunk Watermain W-008 2 120,000 120,000 Utility Vehicle W-009 2 48,000 48,000 Well #2 Pull and rebuild pump W-011 3 25,000 25,000 Watermain Oversizing W-013 3 201,000 215,000 42,000 458,000 OV Sewer Extension Phase 3; water component W-015 3 400,000 400,000 Hidden Meadows Trunk Watermain Connection W016 3 350,000 350,000 2020 Street & Utility Improvements -Water W017 3 50,000 50,000 2021 Street & Utility Improvements -Water W-018 3 50,000 50,000 Water Fund Total 746,000 733,000 492,000 400,000 50,000 2,421,000 Prollitcoi Li_' Plu,s-lt Capital Planning Software Page 3 Thursday. Dcconher /3, 20/6 Source Project# Priority 2017 2018 2019 2020 2021 Total GRAND TOTAL 5,790,930 7,838,298 6,602,123 6,737,316 3,624,600 30,593,267 I'rodircml tit(' Capiral Hauntlig Soltirure Page 4 Thursday, 1)ceembur 15, 2()16 City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 2017 thru 2021 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2017 2018 2019 2020 2021 Total jAdrnin/Finance Departi New City Hall Facility General Fund Admintrinance Department Total AF-001 15,000 15,000 15,000 15,000 15,000 15,000 Building Department i Replacement Inspection Truck B-001 2 25,000 25,000 General Fund 25,000 25,000 Building Department Total Fire Department 25,000 25,000 Rescue Engine E2 F-001 1 550,000 550,000 Debt Service 550,000 550,000 CV 2 (Tahoe) F-003 3 42,000 42,000 Debt Service 42,000 42,000 Tender 1 F-004 1 450,000 450,000 Debt Service 450,000 450,000 Replacement of Parking Lot al Station #2 F-005 4 87,560 07,560 Debt Service 87,560 87,560 Replacement of U2 truck F-006 1 75,000 75,000 Debt Service 75,000 75,000 SCBA Replacements F-007 1 207,000 207,000 Debt Service 207,000 207,000 B 1 F-010 3 70,000 70,000 Debi Service 70,000 70,000 Fire Department Total 42,000 637,560 732,000 70,000 1,481,560 iParks and Recreation .. 1 Manning Trail Updates PR-001 2 13,200 13,200 Park Dedication Fund 13,200 13,200 501h Street Trail PR-002 2 140,000 140,000 Park Dedication Fund 140,000 140,000 Demontreville Park Improvements PR-003 2 75,000 30,000 105,000 Park Dedication Fund 75,000 30,000 105,000 Lions Park Renovations PR-004 1 150,000 150,000 Park Dedication Fund 150,000 150,000 Pebble Park Improvements PR-005 3 80,000 55,738 /35,738 Park Dedica fion Fund 80,000 55,738 135,738 Reid Park Improvements PR-006 3 50,000 134,250 184,250 Grants/Donation 50,000 50,000 Park Dedication Fund 134,250 134,250 Produced Using the Pian-It Capital Planning .S'afillyire Pace DA) Thursday, December 15, 2016 Department Project# Priority 2017 2018 2019 10/0 2021 Total Sunfish Lake Park Improvements PR-007 3 2,000 148,873 150,873 GrantsiDonation 2,000 2,000 Park Dedication Fund 148,871 148,873 Lake Elmo Regional Trail PR-009 3 827,316 765,600 1,692,916 Grants;Donation 620,487 574,200 1,194,687 Park Dedication Fund 206,829 191,400 398,229 Pickup Truck PR-010 1 30,000 30,000 Park Dedication Fund 30,000 30,000 Savona Park PR-011 1 150,000 150,000 Park Dedication Fund 150,000 150,000 Parks and Recreation Total Public Works Department Dump TruckiPlow wing(Sander PW-002 Debt Service Loader PVV-004 Debt Service Tractor PVV-006 Debt Service 2017 Street Improvements PW-007 Debt Service Manning Trail Reconstruction CSAH 15 PW-009 General Fund Hunters Crossing Tum Lane PW-010 General Fund Grants/Donation 2 640,200 135,738 283,123 827,316 765,600 2,651,977 225,000 225,000 225,000 225,000 185,000 185,000 185,000 185,000 2 80,000 80,000 80,000 80,000 3 2,320,000 2,320,000 2,320,000 2,320,000 23,730 23,730 23,730 23,730 50,000 25,000 25,000 50,000 25,000 25,000 2018 Street Improvements PW-011 3 1,560,000 1,560,000 Debt Service 1,560,000 1,560,000 2019 Street Improvements PVV-013 3 1,750,000 1,750,000 Debt Service 1,750,000 1,750,000 Pickup Truck PW-014 1 30,000 30,000 General Fund 30,000 30,000 Pickup Truck P1V-016 2 30,000 30,000 General Fund 30,000 30,000 Expansion of Salt Shed PW-017 4 50,000 50,000 General Fund 50,000 50,000 Sam Expansion PVV-018 4 700,000 700,000 Debi Service 700,000 700,000 PickupTruck PW-019 4 30,000 30,000 General Fund 30,000 30,000 Pickup Truck PW-020 4 30,000 30,000 General Fund 30,000 30,000 1 Ton Truck PW-021 3 70,000 70,000 Debt service 70,000 70,000 Dump Trucl0PiowlSander PW-022 2 225,000 225,000 Debt Service 225,000 225,000 Vac Trailer PW-023 45,000 45,000 Debt Service 45,000 45,000 2020 Street Improvements PW-026 3 2,030,000 2,030,000 Debt Service 2,030,000 2,010,000 2021 Street Improvements PW-027 3 1,159,000 1,159,000 Oetx Service 1,159,000 1,159,000 CSAH15/50th Street Temp Signal Imp, PW-028 3 60,000 60,000 Deb f Service 60,000 60,000 Produced Using the P1airfl Cup/iil Nanning Software Page 21 Thursday. December /5, 2016 Department Pro,jeet# Priority 2017 2018 2019 2020 2021 Total CSAH19/Hudson Blvd Signal & Turn Lane ' PW-029 3 500,000 500,000 Debt Service 500,000 500,000 CSAH 15/30th Street Signal PW-030 3 100,000 100,000 Debt Service 100,000 100,000 CSAH13 - Ideal Avenue Improvements PW-033 3 300,000 300,000 Debt Service 300,000 300,000 15th Street North NSA Street) PW-034 3 950,000 950,000 Debt Service 950,000 950,000 UP RR Crossing - Village Parkway PW-035 3 500,000 500,000 Debt Service 500,000 500,000 UP RR Crossing - Private Drive Closure PW-035 3 100,000 100,000 Debt Service 100,000 100,000 UP RR Crossing: Klondike Ave PW-037 3 250,000 250,000 Debt Service 250,000 250,000 Public Works Department Total 3,008,730 3,515,000 3,480,000 2,160,000 1,169,000 13,352,730 Sewer Department Hudson Blvd Lift Station S-001 2 500,000 500,000 Sewer Fund 500,000 500,000 Olson Lake Trail Sewer Phase 2 S-002 3 260,000 260,000 Sewer Fund 260,000 260,000 Sunfish Lake Sewer Extension & Lift Station S-003 3 240,000 240,000 Debt Service 240,000 240,000 Old Village Sewer Extension Phase 4 S-004 3 350,000 350,000 Sewer Fund 350,000 350,000 Old Village Sewer Extension Phase 5 S-005 3 450,000 450,000 Sewer Fund 450,000 450,000 Utility Vehicle S-007 2 12,000 12,000 Sewer Fund 12,000 12,000 Litt Station 1-Add permanent generator S-008 2 80,000 80,000 Sewer Fund 80,000 80,000 Old Village Sewer Extension Phase 3 S-011 3 400,000 400,000 Sewer Fund 400,000 400,000 Section 36 Trunk Sewer Main S-012 3 1,500,000 1,500,000 Debt Service 1,500,000 1,500,000 Sewer Oversizing S-013 3 129,000 35,000 164,000 Sewer Fund 129,000 35,000 164,000 Sewer Department Total 1,269,000 717,000 450,000 Stortn. Water Department .„10 „ A4,JA,ola, Phase 2 Regional Drainage Improvements Debt Service 1,500,000 3,955,000 SW-001 3 1,200,000 800,000 2,000,000 1,200,000 800,000 2,000,000 Phase 3 Regional Drainage Improvements SVV-002 3 500,000 500,000 Debt Service 500,000 500,000 Surface Water Management Plan (Comp Plan) update SW-004 3 40,000 40,000 Storm Water Fund 40,000 40,000 SW-005 3 50,000 50,000 50,000 50,000 50,000 250,000 50,000 50,000 50,000 50,000 50,000 250,000 Storm Sewer System Improvements Storm Water Fund Storm Water Department Total Water\Vater Departmcnt Produced Using the Plan-lt Capital Planning Software 50,000 1,290,000 850,000 550,000 50,000 2,790,000 Page 31.) 'Thursday, Diaxatla- 15, 2016 Department Project# Priority 2017 2018 2019 2020 2021 Total 2019 Street Improvement Project - water component W-001 3 300,000 300,000 Debt Service 300,000 300,000 2018 Street Improvement Project -water component W-002 3 600,000 600,000 Debt Service 600,000 500,000 OV sewer extension phase 4; water component W-003 3 350,000 350,000 Wafer Fund 350,000 350,000 OV Sewer Extension; Phase 5; water component W-005 3 450,000 450,000 Water Fund 450,000 450,000 Elevated Storage Tank #3 W-006 3 200,000 2,800,000 3,000,000 Debt Service 200,000 2,800,000 3,000,000 Hammes Estates 12" bypass W007 4 120,000 120,000 Wafer Fund 120,000 120,000 Village East Trunk Watermain W-008 2 120,000 120,000 Water Fund 120,000 120,000 Utility Vehicle W009 2 48,000 48,000 Water Fund 48,000 48000 Well #2 Pull and rebuild pump W-011 3 25,000 25,000 Wafer Fund 25,000 25,000 Watermain Oversizing W-013 3 201,000 215,000 42,000 458,000 Water Fund 201,000 215,000 42,000 458,000 OV Sewer Extension Phase 3; water component VV-015 3 400,000 400,000 Water Fund 400,000 400,000 Hidden Meadows Trunk Watermain Connection W-016 3 350,000 350,000 Wafer Fund 350,000 350,000 2020 Street & Utility Improvements -Water W-017 3 50,000 50,000 Wafer Fund 50,000 50,000 2021 Street & Utility Improvements -Water VV-018 3 50,000 50,000 Wafer Fund 50,000 50,000 Water Department Total 746,000 1,333,000 992,000 3,200,000 50,000 6,321,000 GRAND TOTAL Prod uced Lising the Pion -It Capital Pialinity Selynic 5,790,930 7,653,298 6,787,123 6,737,316 3,624,600 30,593,257 Page Titursdriy, December 15, 20 I() Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota projeo# AF-001 Project N3ific New City Hall Facility 2017 Thrri 2021 Description rotai Project Cost: 55,015,000 Ncw City 1-lall Facility I. Space Needs Study in 2017 including fire station and public works needs 2. Construction in 2020 or later cost estimates of $200 per sq ft) Justification Would allow all st pt fire and pubiic works) to be in onebuilding, community meeting rooms, updated council chambers Department AdminTinanee Department Contact City Administrator 'fypc 'Improvement Useful Life 40 year category Buildings Status Active priority 3 Important Project # B-001 l'roject Name Replacement Inspection Truck Description New Building Inspection Vehicle; S-10 Totat Project Cost: 525,000 To upgrade the existing 2004 SIO Colorado Justification Current 2004 vehicle is nearing the end of its useful life Project # F-001 Project Name Rescue Engine E2 Department Building Department Contact Building Official Type Equipment Useful Life 10 years Category Equipment: Miscellaneous Status Active priority 2 Very Important Department Fire Department Contact Fire Chief Type Equipment Useful Life 15 Years CategoryVehicles Status Active Description Total Project Cost: $550,000 Replacement of Rescue Engine purchased in 9 0, Moved to station #2 in reserve status in 2014, Priority I Critical LED lights upgraded in 2011 for $17k. Justification End of Useful Life es 1990 Engine w/combination vehicle (Engine 2 and Utiltiy 2). Maintenance costs continue to rise P1a17-11 (:apiral Maiming Soliwore 91A, L)ccembo•15, 2o/6 Capital Improvement Plan - 2017 - 2021 2017 air/2021 City of Lake Elmo, Minnesota Prtd k F-003 Project N'Inle CV 2 (Tahoe) Department Fire Department Cuntact Fire Chief Type Equipment Useful Life 5 YezIrs Category Velticli:s Completed Status Description Toi al Project Cost: $42,000 Priority 3 Important Replacement ot2007 Tahoe that was purchased in used in 2010. Justification End of Useful Life. Schedule for replacement on a 5 year plan in order to stay under warranty period. Project t F-004 Project Na"“= Tender 1 Department Fire Department Contact Fire Chief Type Equipment 1lseful it 20 Yinrs category Vehicles Status Active Description Total Project Cost: $450,000 Priority' 1 Critical Replacement of 19 7 Tender that was refurbished in 2004. Justification End of Useful Life Priority for providing, service in non -hydrant areas veoject F-005 Project Hume Replacement of Parking Lot at Station #2 Description Replacement olparking lot at Fire Station #2 Justification Dependent upon future use &building Project ti F-006 Project Na"le Replacement of U2 truck Description Replacement of 1994 U2 truck Total Project Cost: $87,560 Total Project Cost: S75,000 Justification {End &Useful Life Possibly could be combined with the rescue engine replacement Producvd 1:Q'T4 ah, Plau-It Capital Plamans; Safr,,,a-L• Department Fire Department Contact Fire Chief Type lslaintrevance Useful Life 0 Category Linassigned stains Active priority 4 Less Important Department Fire Department Contact Fire Chief Type Equipment Useful Life 15 Years Category buildings Status Active Priority 1 Critical 1 Pap: 2 C Thursday, Occoulwr 1 2016 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project 4 F-007 PrujecE N.1"1v SCBA Replacements Description Total Project Cum: Replacement of SellContained Breathing Apparatus (SCBA) Repairs done in Sept 2014 to extend the lite of the SCBA's by 5 years. Only option now is to replace, Justification 'End of Useful Life, NFPA requirement Project 4 F-010 Project Ninie B Description Replace 2001 B1 Justification End of Useful Life Replaces 2001 F-350 Project PR-001 Project Name Maiming Trail Updates Description 2017 din, 2021 $207,000 Total Project Cost: $70,000 Total Project Cost: New trail installed along Manning Trail near Oak Land Jr High. Completed in conjunction with new roadway. Justification 'Part of city/coiliqs efforts to connect trails llv(11:sio,,4 the Capital I'lannih!!,Syhivari $13,200 Department Contact Type Useful Life Category Status Priority Fire Department Fire Chief Equipment 15 years Equipiwt: Fire Equip Active I Critical Department Fire Department Contact Fire Chief Type Equipment Useful LIN 15 Yeats Vehicles Cale status New Rmunniendation Priority 3 Inipoilanl Department Parks and Recreation Contact Type linpruvement Useful Life 40 !lean c,„tc.t.,„cy Park Improvements Status Alive Priority 2 Very Important Page 7/ous,/o,r, Doccmho, /5, 20/6 Capital Improvement Plan - 2017 - 2021 2017 ii2021 City of -Lake Elmo, Minnesota Project n PR-002 Project NalIle 50th Street Trail Description Trail along north side of 50th Si Total Project Cost: 51.10,000 Staff estimate based on the need to acquire ROW and need to build up sections of the road Justification Due to potential increase in traffic from Cemetery, and Wedding Venue PC recommended deleting project on 6/S/16 until further information is given and development occurs Project 0 PR-003 Project Name Dernontreville Park Improvements Description. Total Project Cost: S MAO Addition of a field and bathroom at Demontrevitle Park Cost estimates: 2017: $75,000 for new field and reg,rading/upclating current babseball field and fencing/tipped backstop 2018: $30,000 for pavillion Department Parks and Recreation Contact Public: Works Direetor Type Improvement Useful 11.ffe 40 Years category I Joassigneti Status Achy'''. priority 2 Very Importani Department Parks and Recreation Contact city Administrator Type Improvement Useful Lire 25 years Category Park Improvements Status Pending priority 2 Vet)/ important Justification [Feedback from residents during 2013 Park Survey, pail. commission site visits and Mahtomedi Baseball Association rroject 0 PR-004 Project Name Lions Park Renovations Department Park 5 and Recreation Contact City Administrator Type Imptovement Useful Life citeg,„.y Pail: Improvements Status Active Description Total Project Cnsl: $1.50,000 priority I Critical Renovation of the Lions Park Ballfie Ideally this project will provide ftir a safe natural grass field of play and full fencing,. lt will also contain concession/public bathroom areas, storage, scoreboard, backstop, dugouts, and tan bleachers at a minimum. Other possible improvements !nay include a ticket book batting and practice areas, team meeting area, warning tracks, brick/veneer detailing for fences, announcers booth, parking and ycar round uses such as ice skating /hockey rink, prep kitchen and warming house. Justification 1Field is in need of grading. Major draw to downtown and updating facilties would accommodate those users, Produced Cari:o1 rimming Sqln, Page nurrydar, /5. 20/6 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project PR-005 Project """te Pebble Park Improvements 2017 ihru 2021 Description Total Project Cost: SI35,738 Phase 1 linprovements were cornpletd in 2016 which included a new shelter. Phase 3 (2018) -Improvements would include paving the parking area and development of two volleyball courts Cost estimates: racking, area is 0,3 acres (13,06Ssq ft) and asphalt paving is $3.50/sq it ($45,738) Volleyball Courts estimate is $10,000 Phase 2 (2017) would be restrooms, lighting and security features Cost estimate: Restrooms (Vault Toilets with running water to sinks): $65,000 Lighting and Security Features: $15,000 Justification Feedback from park user survey in 2013 Project # PR-006 P"jed N""le Reid Park Improvements Description Toili Project Cost: $18.4,250 improve trails to he suitable for mountain biking while also having options for walking and snowshoeing, add playground equipment for younger age groups (resktent request), eliminate basketball court, addition of bathrooms, outdoor gym stations, Bleacher scats and extending fencing. Department Parks and Recreation Contact City Administrator Type Improvement Useful Life Category Park Improvements Status Active priority 3 important Phase 1 (2018) Mountain biking Trail $50,000 assumes grant/donation from MORK/Stillwater High School Team Phase 2 (2019) Restooms: $100,000 Tot Lot: $12,500 Demo Court: Staff Time Outdoor Gym Stations: $15,000 Bleacher Seats: 4,750 Extending fence to prevent tly balls: $2,000 Justification exult of resident input during site visit Depart mein Parks and Recreation Contact City Administrator Type Improvement Useful Life cmegory Park Improvements Status Active priorify 3 Important i'roducc4-1 Using IIns flon-li Capital Phu:fling Soritrarc Cc 771trv..&a,r. Occonhor / 5, 20/6 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project ti PR-007 Project Name Sunfish Lake Park Improvements Description Phase 1 (2017) Additional benches: $2,000 (could be donation or Eagel Scout project 2017 dirt, 2021 Total Project Cost: 5150,873 Phase 2 (2019) Paving orparking lot Cost estimate: Parking lot; $60,984 (17,424 sq ft at $3.50/sq ft) Improve trails to ADA standards Mn Area 2 (ptItirie area): S87,889tbr 6 foot wide asphalt 1 mile trail Justification Project t PR-009 PrOcc' 1'4m" Lake Elmo Regional Trail I Description Total Project Cost: 51,592,916 Regional east west trail through Lake Elmo Phase 1: (3827,316-construction only, no land Connect to existing Oakdale trail at Stillwater Blvd and Helmo/Ideal Avc Travel through Tablyn Park to Lake Elmo Park Reseervc (LEPR) Pass through LEPR-provide exit point to Sunfish Lake Park Continue down Hwy5/CSAH 14 righ tof way to Gorman's-connect to exisi[ug trail Phase 2: (S765,600-construction only, no land) Lake Elmo to Stillwater Senior High Justification Trail would address die tbllowing community needs: -Deliver students safely to school -Bring people to our downtown -Bring people to our parks -Provide safe recreation -Trail Diversity -Provide feel of Lake Elmo -Omit need to bike down Hwv 5/CSAH 14 -Compatibility with public grant opportunities -Compatibility with private funding opportunities Feasibility of land acquisition Prodnrc./ Using the Plan-11 Copira Plan,11)1, Dctiartment Contact Type INeful Life CategoQ. Status Priori() Parks and Recreation City Administrator Improvement Park 1111provements Pending 3 It nporta at Department Parks and Recreation Contact City Administrator 'rype Improvement Useful Life Category Park Improvements status New Recommendation priority 3 Important Page a, \ /5, 2016 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota vrojeiq# PR-010 Project Nam' Pickup Truck Description F250 Truck Justification New truck declicam. Parks and R(..-c liinctions Project # PR-011 Project Name Savona 'Park Description 2017 thru 2021 Total Project Cost: $30,0011 Total Project Cost: S150,000 Playground, half basketball court-Phasc 1 Half basketball court, bocce ball court, tables, benches, etc-Phasc 2 Justification Recreational opportunity in new neighborhood Department Contact Type Useful Life Category Status Prio rity Parks and Recreation Public Works Director Equipment 7 years Vehicles New Recommendation I Critical Department Parks and Recreation Contact Public Works Director Type Improvement Useful Life Category Park Improvements Status Active priority I Critical Department Public Works Department Project # PW-002 co wad Puhlic Works Director Project Nano: Durup Truck/Plow wing/Sander Type Equipment Useful Life 10 years Caleg„ry Vehicles Status Active Description EotiI Projccl Cost; $225,000 Fleet add for staff add, Updated from budget amounts due to current costs,PrioritI Critical y 1 year build out time on dump trucks and needs to be factored into the process. Justification Add to fleet due to increase in staff n Project g PW-004 Project Nam,' Loader Description 'Replace 1999 loader Justification End or Useful Life Total Project Cost: $185,000 ln,(u J Liftg fire 1-'16N-11Capikil 1.1(tmoing Sr,fritwiv Department Puhlic Works Department Coutael Public Works Director Type Equipment Useful Life 15 Years cmcg„ry Vehicles Status AcIke Priority 2 Very Important PiC Thursday, Occ,--1111,ci. 15. 2(116 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project PW-006 Project Name Tractor Description Replace 2004 Tractor Cost include all ditch and mowing attachments Justification End of Useful Life Project tt PW-007 Pr*" N"'"e 2017 Street Improvements Description [North Tri-Lakes Arca and 1. Justification Project i PW-009 Project Name Manniricr V Phase 3 streets Annual street repairs/improvements necessary 2017 Thn, 2021 Total Project Cost: $80,000 Total Project Cost: $2,320,000 'ail Reconstruction CSAII 15 Description County reconstructing Manning Trai Justification Project requires city cost share Total Project Cost: $23,730 CSAH near Oak Land Jr High Project PW-010 Project Name Hunters Crossing Turn Lane Description Total Project Cost: `rum Lanc by Hunters Crossing. Jointly funded with developer. Justification Prenturcti UcIng the Phor-11 Capitol Planning Soitivor,, S50,000 Department Public Works Department Contacl Public Works Director Type Equipment Useful Life 15 Years cifieg„,..), Vehicles Status ""ire priori() 2 V ery 1 Important Department Public Works Department Co n tact Entincer Type Improvement llseful Life 25 Years Category Street Reconstruction Status Active Priority 3 Impotiant Department Public Works Department Contact Public Works Dirwor Type Improvement Useful Life 25 Years Category Street Reconstruction Status Active Priority 3 ImPertarli Ocpartitictit Contact Type Useful life Category Status Public Works Department Public Works Director Improvernc.,nt 25 years Street Construction Active Prim its 3 Important Page 3 /5..20/6 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project # PW-01 Pr*" N""ic 2018 Street Improvements Description 2017 //wit 2021 Total Project Cost: $1,560,000 Street rcconstuction on 38th, 39th, limsdale and OV Phase 4 ustification Project # PW-013 Pr*ct N"'" 2019 Street Improvements Description 3Gth, 37th St, lrwin, South Tri-Lakes, DV Phase 5 '1`otal Project Cost: $1,750,000 Justification Annual street inmvovements per Engineering, program/recommendation Project # PW-014 Pruicci Name Pickup Truck Description Ford 250 Total Project Cost: $30,000 Department Public Works Department Contact l'ublic Works Director 'lyric Improvement Useful Life 25 Years category Street Reconstruction Status Active priority 3 Important Depart men' Public Works Department Co ottakd Engineer Type Improvement Useful 1,ife 25 Years category Street Construction status Active priority 3 Important Department Public Works Department Contact Public Works Director Type Equipment Useful Life 7 Ymrs Category Vehicles Status New Recommendation priority I Critical Justification Replaces 1991 Dodge pickup and 1998 GMC smaller trucks, Trucks being replaced will he retained as summer runner trucks to be used by summer help due to little to no residual/resale value. End of Usefitl Life Project # P\Y-016 Project Naim Pickup Truck Description Ford 250 Justification Replaces 2000 Chevy pickup End of Useful Life P11)1111(`Cli the P1(1)1-11 Capita/ P101111111y ,VO.MC(IIV Total Project Cost: $30,000 Department Public Works Department Contact Public Works Director Type Equipment Useful Life 7 yeas Category Vehicles Status New Recommendation priority 2 Very important Page 3 -J.. /S. 2e1/ Capital Improvement Plan - 2017 - 2021 2017 Him 2021 City of Lake Elmo, Minnesota Project 4 PW-017 Project Ne Expansion of Salt Shed Description Expansion of existing salt shed Justification Total Project Cost: $50,000 Department Po blic Works Department Contact Public Works Director Type Improvement Useful I,ifc 40 Yews c„tegen, Buildings statLP s New Recommendation Priority 4 Less Imp! taitt Would prevent the need to have multiple salt deliveries and allow Mr a larger inventory on hand. With the City expansion and the number of new developments and street miles, the volumes are anticipated to increase significantly by 2019 Project # PW-018 Department Contact Project Name Barn Expansion Type Useful Life Category Status Description '101;11 Project Cost: $700,000 Priority !Purchase of land from 3M tor barn expansion Then expansion of barn for meeting, rooms and offices Justification INo current meeting room in the barn and shared office area. Not enough space for workstations for all employees. Project tl PW-019 Project Name PickupTruck Description Replacement for 2012 F750 End of usefull life (7 years) Justi fication Replacement fOr 2012 F250 End of useful life Total Project Cost: $30,000 l'rochweci Ud,i th,' 11,1,1-11 (*cipital Pa ue Depart men t Contact Type Useful Life Category Status Priority Public Works Department Public Works Director Improvement 40 years Land New Recommendation 4 Less Important Public Works Department Public Works Director Equipment 7 years Vehicles New Recoinjncridatton 4 Less Important Capital Improvement Plan - 2017 - 2021 2017 dui, 2021 City of Lake Elmo, Minnesota Project PW-020 r"jeel N""'v Pickup Truck Description Ford 250 Justification Replacement for 2014 F250 End of useful life (7 years) project ,q PW-021 Project Name 1 Ton Truck Description Replacement for 2003 Ton Truck Justification Replaces 2003 1 Ton Truck Beyond end of use usctiil life (10 yrs) Project 4 PW-022 Project N""te Dump Truck/Plow/Sander Description Replace 199S plow truck Total Projvci Cost: $30,000 Total Project Cost: $70,000 Total Project Cost: $225,00 One year build out lead time on large trucks needs to be factored into the timing, Justification End of Useful Life 1,4iag thc ('17,91tai Planithig Deparillictil Public Works Department Conrad Public Works Director Type Equipment Useful Life 7 Y(*Jrs Category Vehicles Si us New Recommendation priority 4 Less Important Department Public Works Departinent Contact Public Works Director Type Equipment Useful Life 10 years Category Vehicles New Ileconunendation Status Priority 3 Important Department Public Works Department Contact Public Works Director Type Equipment Useful Life 10 Years Category Vehicles Slams New Recommendation Priority 2 Very Important Page 41., Thorsdtly. Occc11114v. 15, 2016 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota 2017 dint 2021 1)epartment Public Works Department Poi PW-023 c:olituct Public kVorks Director Project Name Nrac Trailer Type Equipment Useful Life 7 years Categor) status New Recommenckition Description 1 Total Project Cos i: $45,000 priorio 3 Important Pull behind unit used for water main breaks and storm sewer clean outs. Justification Replacement for 2006 Unit which does not have the hot water component which is critical for water main breaks, Current unit at end of useful life (7 years) Project tt PW-026 P"jeci Nance 2020 Street Improvements Department Public Works Department Co Wad Engineer 'rype Improyetnent Useful Life 25 Years Category Street Reconstruction status New Recommenrkition Description Total Project Co': $2,030,000 Priority 3 Important Reconstruction of is in Heritage Fan , Stoncgate 2nd, and Old Village Phase 6 Justification Project ft PW-027 DepartmW ent PublicWorks Department Contact Engineer Project Name 2021 Street Improvements Type improvement Useful life 25 years Category Street, Reconstruction st„1„, New Recominendation Description 1 Total Project Cost: $1,159,000 priority 3 important Fields of St. Croix, Tamarack Faits 8.: Hamlet on Sunfish Lake Street Improvements. Justification Project k PW-028 Project Name CSAI-115/50th Street Temp Signal Imp. Description IcSAt I/50th Su eel Justification mporary Signal Improvements 11,01-1I Total Project Cost: $60,000 Department Public Works- Department Contact Engineer Type improvement Useful Life 25 years (i„t4,00, Street Reconstruction sthois New Recommendation priority 3 Important Page Di.' ..;.(;, ThitrAdui-, Occonber I j. 21116 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project PW-029 PI 'lie° N'ime CSAH19/Hudson Blvd Signal & Turn Lane Description ICSAH 19/Hudson B Justification 2017 au, 2021 Total Project Cost: $500,000 vd Signal and Tuni Lune Improvements Project it PW-030 Pr°.1"1 N"Ine CSAII 15/30th Street Signal Description Total Project Cost: SI00,000 CSA14 15/30th Street signal improvernentsMay be stand alone project or with CSAH 15 Phase 3 Justification Project # PW-033 Project Name CSAH13 - Ideal Avenue Improvements IDescription ICSAHI3- Ideal Avenue Improvements - Phase 1 Justification Total Project Cost: $300,000 Project # PW-034 Project N"nle 15t11 Street North (INISA Street) Description l5th Street reconstruction Justification Prodirred Usin,!4'0 11,112-1r Ca/fill Sqiiprarc Total Project Cost: 5950,000 Pale Depat talent Contact Type Useful Life Public Works Department Engineer I inprovement 25 years Category Street Reconstruction st„tos New Recommendation Priority 3 hrilvriant Department Public Works Department Co it tact Engineer 'Iype Maintenance Useful Life 25 Years category Street Construction Status New Recommendation Priority 3 Important Department Public Works Department Contact Engineer Type Improvement Useful Life 25 Years Category Street Construction Status New Recommendation Priority 3 hnpunant Department Public Works Department Co it tact Engineer Type Impiovement Useful Life 40 Years category Street Reconstruction Status NOV Ikecomnicndalion Priority 3 Important Thursdqv, licectittwe. 20)6 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project N PW-035 Project isa"": UP RR Crossing - Villagc Parkway Description UP RR Crossing - Village Parkway Justification 2017 aim 2021 Total Project Cost: $500,000 Project 11 PW-036 Project Name UP RR Crossing Private Drive Closure Description Total Project Cost; $100,000 UP RR Crossing - Private driveway closure required for Villago Parkway Crossing Justification Department Public Work Department Contact Engineer Type Improvement Useful I Ile 40 Years cat vgory U»assiwicii New Recommendation Status priority 3 Impottant Department Public Works Department Contact Engineer Type linprovement 'Useful Life 40 years Cat ego ry Unassigned sit" New Recommendation Priority 3 Important Department Public Works Departtrint Project PW-037 Contact Engineer Type Unas.signed Useful Life 40 years Cat ego ry Unassigned slaws NCNV Recommendation Description Total Project Cost; $250,000 priority 3 Important I UP RR Crossing - Klondike - upgraded crossing to inlcude light and gates Pr"jvci N"mc UP RR Crossing: Klondike Ave Justification Project # S-001 I"ject f\i""Le. Hudson Blvd Lift Station Description Replace and upsize lift station Justification -row Project Cost: $500,000 lEnd of Useful Life; increased usage due to development Pichincol Using ill,' Cispital Plrinnins..!SupItsv-c Sever Department Contact Public Works Director Type Equipment Useful Life 40 Yetis Cat t,,,,4„ „. Wastewater Status Aclivc priority 2 Vety Important Piii.te III11 2016 Capital Improvement Plan - 2017 - 2021 2017 din/ 2021 City of Lake Elmo, Minnesota Project # S-002 Project dame Olson Lake Trail Sewer Phase 2 Description Justification Total Project Cost: 5260,000 Project # S-003 Project Name Sunfish Lake S Met* Extension & Lift Station Description Sewer Extension lo Sunfish Justification Per 2016 MPCA aueenient 100/u assessed Project # S-004 Project Name Old vil Total Project Cost: S240,000 ake Park Sewer Extension Phase 4 I Description lExcations °Ismer in Old Village Phase 4 Justification OV Sewer extension Phase 4; 323nd St W, 100'lt, Assessed Pra,laial Plan-1r Capfial Planning a Total Project Cost: $350,000 h St Department Sewer Department Contact Eraincer Type Improvement Useful Lite 40 years category Wastewater statos Active Priority 3 !important Departnteut Sewer Department Cool:let Public 'Works Director Type Improvement useful Life 40 years category Wastewater suit" Active priority 3 Important Department Sewer Department Contact Engineer type liriprovernent Useful Life 40 Years Category Storm Sewer/Drainage Status Active Priority 3 important Page tt nnisdar, Otn-cinl,ci 15. 2(116 Capital Improvement Plan - 2017 - 2021 2017 rho/ 2021 City of Lake Elmo, Minnesota Project 4 S-005 Project Name ow NT' Description Sewer extension in the Old Village Phase 5 a Sewer Extension Phase 5 Justi fication Total Project Cost: S450,000 OV Sewer extension Phase. 5: 33rd st, 34th and 36th Si. 100% Assessed Project ;k! S-007 Project Nanw Utility Vehicle Description Total Project Cost: S12,000 Depart titent Sewer 1)epartirtent Contact Ette.incer 1 yin. I milt ement Useful Life 40 Years Category Wastewater Stains Active priorit„, 3 Important Department Sewer Department Contact Public Works Director Type Equipment Useful Life Category Vehicles SrCIUS New Recoinmendation Priority 2 Very Important Utility Vehicle shared between water and sewer Justification A second vehicle is needed due to the addition of City sewer as well as the number anew homes and additionalwater, related service calls: Project o S-008 I'mject IN"we Lift Station 1-Add permanent Description Total Project Cost: S80,000 Update Lift Station # I by adding a permanent generator Justification Recommendation by Bernie Project 4 S-011 Project Name old Description OV Sewer Extension Phase 3 extension Phase 3 Total Project Co(: S400,000 Justification OV Scwer Extension Phase 3; Eletn School, 31st Si, Sr. 32nd Si I00% Assessed Priorillt`47/ ing tiro Sylrivarc Department Contact 'rype Useful Life Category Status Priority Sewer Department Public Works Director Equipment 15 years Wastewater New Reeummenciation 2 Very Important Department Sewer Department Contact Engineer Type Improvement Useful Life 40 years Category Wastewater stai„s New Reeommenclation priority 3 Important Page 64 Thiwsdqr, [Nvcvilho- 2016 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Departmeni Sewer Department Project # S-012 (oiiiact Engineer Project Nine Section 36 Trunk Sewer Main Type Improvement Useful tAfe 40 years c;.iteg„ry Wastewater si,tos Nev ReC0111111elldatil)11 Description 'total Project Cost: $1,500.000 Priority 3 Important Section 36 Trunk Sewer Main Justification Section 36 Trunk Sewer Main to Cimarron and Oakland Jr. High Project S-013 Project Name Sewer Ovcrsizing 1 Description Sewer Oversizing Justification 2017 awn 2021 Total Project Cosi: S164,000 Sewer oversizing based on developer pace and phasing Project # SW-001 Pr*" Name Phase 2 Regional Drainage Improvements Description Department Sewer Department Contact Engineer Type fitiouvement Useful Life 40 Years Category Wastewater Status New Recommendation Priority 3 Important Department Stonn Water Department Coniact Engineer Type Improvement Useful tilt, 40 years Category S101111Sewer/Dizinage Status Nev Recommendation Total Project Cost: 52,000,000 priority 3 Important Land acquistion (Schiltgen) and diversion to Sunfish Lake Park Justification 2nd Phase to improving the regional drainage issues Projed # SW-002 Project Name Phase 3 Regional Drainage Improvements Department Stonn Water Department Contact Engineer Type linpmvement 1.1sefitl Life 40 Years category Storm SewerDrainage Nev Recommendation Description Total Project Cost: 5500,000 priority 3 Important Phase 3 of Regional Drainage Improvements (Lions Park) Justification 3rd Phase of Regional Drainage Improvements (Lions Park) Pr,ducod (:,ing the Piou-it Planning Stylwilv PacleIlin fi Dcceinhcr. Li. 20/6 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota 2017 rim, 2021 Depili1 (MOO Storm Water Department Project SW-004 contact Fitgincer Pl N""Surface Miter IVIanagemcnt Plan (Comp Plan) update Type Improvement Useful Lire 10 Years c.„(egory Storm Sewer/Drainage status Now Recommendation Description priorilv 3 Important 'Total Project Cost: 5-10,000 1Surface Water Management Plan (Comp Plan) update Justification Part of the Comprehensive Comp Plan Update Requirement Project tr SW-005 Project Name Storm Sewer System Improvements Department Stonn Water Department Contact Engineer Type I mpwvement Useful Life 40 Years Category Stone SewerlDraina,,e Stains Pentli,IF, Description Total Project Cost: 5300,000 Priorit,y 3 Important Storm Sewer System lnipruvetuents Justification With the expansion of the storm sewer system, it is anticipated that annual enhancements will be identified as necessary tbr cominous enhancement of the system. This Nv i I I include the annual pond clean outs to prevent build up of hazardous waste, IThe City is required to report upon the pond clean outs every (bur years. Project # W-001 Pnje N""lv 2019 Street Improvement Project - water component Description Total Project Cost: Water component of2019 Street Improvement Projects 37th, 3St1i and Irwin Justification Need to upgrade the water services as street improvments are done Produced Usiug Plan-li Capitol f'himting SoJitrar,, 5300,000 Depurliveitl Water Department (Tout act Eneirter Type Improvement Useful Life 40 Years Category Water Status Active Priority 3 Important Pa,sy: L. ThurOcry, /),,,-collwr /5, 2r1 u Capital Improvement Plan - 2017 - 2021 2017 th", 2021 City of Lake Elmo, Minnesota Project # W-002 l'"i"t N"'"e 2018 Street Improvement Project - water component Description .Water component of the 20IS Street 39i11 and lnnsdale p ernc Total Project Cost: $61/0,000 Justification As street improments projects occur, the City needs to upgrade water lines Pi.ojec # W-003 Project NaIlle OV sewer extension phase 4; water component Description Justification 100°10 assessed Total Project Cost: S330,000 Pro jeer It W-005 l'")ject Name OV Sewer Extension; Phase 5; water component Description J Total Project Cost: S450,000 1Replace waterman in Old Village phase 5; Upper 33rd, Lower 33r. 34/361h St W Justification 100% assessed Project W-006 Project '"'"e Elevated Storage Tank #3 Description Justification Produced t(/, u Plao-li Capita/Mot/11/1g So forart. 'Uotal Project Cost: S3,000,000 Department Water Department Contact Engineer Type Improvement Useful Life -15 Years Category Water Stain, Active Priority 3 Important Department Contact Type Useful Life Cat ego ry Status Priority Water Department Engineer Improvement 40 years Water Active 3 Important Department Water Department Contact Enginevr Type Improvement Useful Life 40 Years category Water slaws Active priority 3 Important Department Water Department Contact Engineer Type Equipment Useful Life 40 yeas Category Water Status Active Priority 3 Important 1 Page t31 111/1/Sday, I),,!'i J5 20f6 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota prop.-tp \V-007 Project N'""` Hammes Estates 12" bypass Description 12 water main bypass in ilarnmes Justification Needed to reduce water pressure and make flows 2017 thru 2021 'total Project Cost: S120,000 Contingent upon whether a developer comes forward on the proieet project # W-008 Project N""w Village East Trunk Waterrnain Description 112 water main bypass Total Project Cost: $120,000 Justification. need to reduce pressure a d accommodate watcr fiows Project it W-009 l'"jecg Name Utility Vehicle Description otal Project Cost: S48,000 Department Water Department Contact Engineer Type Improvement Useful Lire 40 years cab4zury Water Status Active Priority 4 LCSS Important Department Water Department Contact Engineer Type Improvement Useful Life 40 years Category Water Status Active priorit 2 Very Important Department ‘Vater Deportment Contact Type Unassigned Useful Life 7 years Category Unassigned Status New Recommendation priority 2 Very Important Utility Vehcile shared between water and sewer (S-007) Justification A second vehicle is needed due to the addition of sewer and the number of new homes and related service calls Project I %V-011 project Name Well #2 Pull and rebuild pump I Description !Pull and Rebuild Well #2 pump Justification Recommended by Bernie l'ruchfccel PlesmiliwSolhcarc Total Project Cost: $25,000 Department Water Department Contact Public Works Director Type Equipment Useful Life 7 years Categon Water slat" New Itecommendation Priority 3 Important Page Zfi3 t.-36 lhorsday, OcccwheY 1.5,2016 Capital Improvement Plan - 2017 - 2021 City of Lake Elmo, Minnesota Project 4 W-013 Project Name Waterrnain 0 versizinu 2017 //In, 2021 Description Total Project Cost: $577,000 Oversaing cost of waterrnain pipe installed by developers. Justification Ensures all pipe in the City will have acity necessary for water system Project # NV-015 Project Name OV Sewer Extension Phase 3; water component Description OV Sewer extions Phase 3; water component. Justification Elementary school, 3lst Street and 32nd Street % assessed Total Project Cost: $400,000 Project 4 \V-016 PrO'c' N"'"e Hidden Meadows Trunk Watermaiu Connection Description Hidden Meadows Trunk Watennain Connection Justification [Watermnin connection necessary for development Total Project Cost; $350,000 Project 4 W-017 Project Name 2020 Street & Utility Improvements -Water Description 2020 street improvement project - water component Justification watermain for Heritage Fauns Produced the Capital l'iotptilL:45fqhcare Total Projecl Cost; Department Water Department Co tit act Engineer Type Improvement Useful Eire 40 years Category \Valet' stain, New Recommendation Priority 3 Important Department Water Department Co it tact Engineer Type lmprovement Useful Life 40 years Category Water status New Recommendation Priority 3 Important Department Water Depariment Contact Eogitteer Type linprovement Useful Life 40 Years Category Water Status New Recommendation Priority 3 Important Department Water Department Co it tact Engineer Type Improvement Useful Life 40 Years Ca tego ry Water Status New Recommendation $50,000 priority 3 Important ;,1J qt\ Thuesdr, Decet0,er 201 Capital Improvement Plan - 2017 - 2021 2017 thr„ 2021 City of Lake Elmo, Minnesota Project ti W-018 Prujci III 2021 Street & Utiity Improvements -Water Description ..." Total Project Cost: $50,000 2021 Street & Utility provements-water component Justification City needs co upgrade water infrastructure when doing street improvement projects Fields of Si. Croix and Tamarack Farms 100% assessed 1'17h-tared Using (ha Plon-li Capita,' l'iorminy, Sylimirc Department ‘Vater Department Contact Ennincer Type Impmvernent Useful Life 40 Years Category W4ter sui(„s New Recommendation Priority 3 Important T'a.zteN L-1.c; Occclat,ca. 2 I 6 t I t LA Kt' AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: kstett'i DATE: December 20, 2016 REGULAR ITEM 24 Old Village Phase 3 Street, Drainage, and Utility Improvements — Public Improvement Hearing; Resolution Ordering the Improvement and the Preparation of Plans and Specifications; Motion to Approve Engineering Design and Construction Support Services Contract Jack Griffin, City Engineer Kristina Handt, City Administrator Chad J. Isakson, Assistant City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ........ ........... ...... . ....... City Engineer - Report/Presentation ............. ..... City Engineer - Questions from Council to Staff ............ . ..... ..... ....... Mayor Facilitates Open Public Improvement Hearing, Public Input...................Mayor Facilitates Call for Motion ..... Mayor & City Council Discussion ......... ..... ................ .......... ......... Mayor & City Council Action on ..... ......... ....... ....................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: S125,000 for engineering and geotechnical fees necessary for the preparation of plans and specifications and bidding services for the proposed improvements. The Old Village Phase 3: Street, Drainage and Utility Improvements is an estimated 52,454,400 infrastructure project that will be partially assessed against the benefitting properties consistent with the City's Special Assessment Policy. The project is funded through the issuance of general obligation bonds and special assessments. Ordering the Improvements and authorizing the preparation of plans and specifications commits the City to incur the engineering costs necessary to complete detailed design and receive contractor bids to ready the project for construction in 2017. The council will be asked to award a contract for construction in May 2017, at which time the City would be asked to commit to the remaining project costs. -- page City Council Meeting December 20, 2016 /Regular .4genda Item 241 SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to open the Public Improvement Hearing for the Old Village Phase 3: Street, Drainage and Utility Improvements; and following the -Hearing, consider adopting Resolution No. 2016-111 Ordering the Improvement and the Preparation of Plans and Specifications; and awarding a Professional Engineering Design and Construction Support Services Contract. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Pursuant to Minnesota Statutes, Section 429.011 to 429.111, a Public improvements Hearing was noticed for December 20, 2016, to consider making the improvements necessary to extend sanitary sewer to the Lake Ehno Elementary School, City Hall and the Westbrook Building (3825 Lake Elmo Avenue) as well as extending sanitary sewer along Laverne Avenue, from 39'1' Street North to CSAH 14; 31st Street North, from CSAH 17 to the east end; Laverne Court North, from 31st Street North to south cul-de-sac; and Layton Court North, from 3 I st Street North to south cul-de-sac. The improvements include the reconstruction of the existing streets with concrete curb and gutter, installation and repair of storm sewer, the replacement of the aged watermain, and a sanitary sewer service stub extended to the property line for each benefitting property. The improvements also include the construction of a sidewalk and/or trail along Laverne Avenue from 39th Street North to CSAH 14 as part of the Downtown Master Plan. The watermain along Laverne Avenue will be upsized to a trunk 16-inch diameter main as the final connection for the intermediate/low pressure zone relocation to the Union Pacific Railroad. The attached notice was published in the official newspaper and individual notifications were sent to each address that will be wholly or partially assessed for the improvements. A feasibility report was adopted by the City Council on November 15, 2016 in order to ready these improvements for 2017 construction and in response to the receipt of petitions for sanitary sewer service. One petition was received on April 1, 2016, from the Lake Elmo Elementary School (Independent School District #834) at 11030 Stillwater Boulevard, and a second petition was received on June 8, 2016, from the property owners along 31st Street North, from CSAH 17 to the east end, Laverne Court North, from 31st Street North to south cul-de-sac, and Layton Court North, from 31st Street North to south cul-de-sac. The feasibility report is needed to meet state statutory requirements if any portion of the project is to be assessed. The report identifies the necessary improvements, the estimated project costs, the assessment methodology and preliminary assessment amounts to be levied against benelitting properties. The report also addresses two alignment options for extending sanitary sewer to the Lake Elmo Elementary school. Option 1 installs the sanitary sewer along existing public right-of-way which results in additional properties being served by the improvements as well as results in an expanded project scope requiring waterrnain replacement, stonn sewer upgrades and street reconstruction. Option 2 assumes that sewer easements can be reasonably obtained to route the sanitary sewer along private property lines directly from 39`11 Street to the school location. Option 2 minimizes the project scope and infrastructure costs necessary to get the elementary school connected to municipal sewer service. The estimated total cost for the Old Village Phase 3 improvements is S2,454,400 with the street, sidewalk and storm sewer improvements estimated at S1,147,700; the sanitary sewer improvements estimated at 8753,800; and the watermain improvements estimated at $552,900. -- page 2 -- City Council Meeting [Regular Agenda Item 24] December 20, 2016 The improvements are proposed to be assessed against the benefitting properties consistent with the City's Special Assessment Policy and the Old Village Sewer Assessment Policy. Sanitary sewer assessments are proposed for those properties that abut the improvements and receive a service stub as part of the project. The assessment amount is based on the estimated total project costs for all project phases to replace all existing septic systems in the Old Village as identified in the Old Village CEP. After removing trunk oversize costs, to be paid directly from the sewer enterprise fund, the remaining costs are 100% assessed using a residential equivalent unit method. The one unit assessment amount is then increased each year using a construction cost index to account for increased annual construction costs. Street and storm sewer improvement assessments are proposed at a rate of 30% for residential properties using a unit method. Residential properties along 31st Street North, Laverne Court North, and Layton Court North with direct access to the street are included as benefitting properties. Street, sidewalk and storm sewer improvement assessments are proposed at a rate of 100% for commercial properties based on the actual front footage along Laverne Avenue. The remainder of the project costs are proposed to be paid through a combination of sanitary sewer enterprise funds, water enterprise funds and general funds, Assessments for street, sidewalk and storin sewer improvements are levied over 15 years while the sanitary sewer improvements are levied over a 20-year period. Additional cost breakdown, assessment information, and financial detail is presented in the Feasibility Report. To complete the engineering design, the city engineer prepared and sent out a Request for Proposal_ (RFP) for the Engineering Support Services that include topographic survey, the preparation of plans and specifications; plan printing, distribution and bidding services; construction administration support to the city engineer, and construction staking, FOCUS Engineering will provide council communication, project management, and construction administration and observation services for the project. FOCUS will also oversee the project design standards and documents to be incorporated with the project plans and specifications. The 'REP was sent to two firms from the city's Engineering Consultant Pool, including Bolton and Menk and SEH. Proposals were received on December 9, 2016 and ranked as follows: • Project Team Qualifications with a focus on a Project Manager capable of leading and delivering a street reconstruction project with utility installation. • Demonstrated understanding and experience with the project and understanding of the critical success factors. • Understanding the scope of work and roles and responsibilities of the Consultant. • Collaboration of skills and responsiveness demonstrated during the RFP submittal process and: • Engineering Fees, indicating a detailed breakdown that is consistent with the Consultant's written proposal and the needs for delivery of a successful project. The attached exhibit provides the Proposal Fee Summary as received by the responding consultants. The Proposal Fees ranged from $117,998 to $119,500. Engineering Fees are page 3 -- City Council Meeting [Regular Agenda Item 24] December 20, 2016 subtotaled for each project phase including project management, plans and specifications, bidding, and construction support services including construction staking. The city engineer is recommending a contract be awarded to SEH, Inc. if the City proceeds with the Option 1 scope of improvements. They assigned a qualified team appropriate for the level of work required for this project and familiar with the Old Village Phase 1 and Phase 2 Improvements. SEH also identified a thorough understanding of the work to be performed and they are aware of key issues related to the project. Should the City proceed with the Option 2 improvements then the city engineer is reconunending a contract be awarded to Bolton and Menk, Inc. Engineering will issue a RFP for geotechnical services based on the design engineer's recommendations and scope. Staff is requesting council allow staff to enter into an agreement with the geotechnical engineer based on a not -to -exceed amount of $15,000. Actual costs will be determined once a scope is put together and geotechnical proposals are received. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2016-111 Ordering the Improvements and the Preparation of Plans and Specifications for the Old Village Phase 3 Street, Drainage and Utility Improvements. The recommended motion for this action is as follows: "Move to adopt Resolution No. 2016-111 Ordering the Old Village Phase 3: Street, Drainage and Utility Improvements and the Preparation of Plans and Specifications." Staff is also recommending that the City Council award a Professional Engineering Design and Construction Support Services Contract for the Old Village Phase 3: Street, Drainage and Utility Improvements. Staff is recommending SEH be awarded the contract if Option I is selected for the scope of improvements and Bolton and Menk be awarded a contract if Option 2 is selected for the scope of improvements. The recommended motion for this action is as follows: "Move to approve a Professional Engineering Design and Construction Support Services Contract to SEH, Inc. in the not to exceed amount of $119,500 for Option 1 (or to approve a Professional Engineering Design and Construction Support Services Contract to Bolton and Menk, Inc. in the not to exceed amount of .592,104 fOr Option 2). In addition, move to approve a geotechnical services budget in the not to exceed amount of $15,000." ATTACHMENT(): 1. Resolution 2016-111 Ordering the Improvements and Preparation of Plans and Specifications. 2, Notice of Hearing on Improvement. 3. Preliminary Assessment Roll. 4. Location Map. 5. Project Schedule. 6. Proposal Fee Summary Worksheet. -- page 4 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-111 A RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE OLD VILLAGE PHASE 3 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, pursuant to city council authorization, adopted on November 15, 2016, the council ordered a hearing on improvement for the Old Village Phase 3 Street and Utility Improvements; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 20th day of December, 2016, at which all persons desiring to be heard were given the opportunity to be heard thereon; and WHEREAS, the feasibility report prepared by FOCUS Engineering, Inc., and dated November 2016 states that the project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED, 1. Such improvement is deemed necessary, cost-effective, and feasible as detailed in the Feasibility Report dated November 2016. 2. Such improvement is hereby ordered as proposed in the council resolution adopted this 2011' day of December, 2016. 3. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. 4. The city engineer is hereby designated as the engineer for making this iinprovement. The engineer, and his consultants, shall oversee the preparation of the Plans and Specifications for the making of such improvement. 5. The city engineer shall retain the services of a consulting engineering firm to assist, where needed, to prepare Plans and Specifications for the making of such improvement and to assist the city engineer during the construction phase of the improvement as requested. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF DECEIV1BER, 2016. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Julie Johnson City Clerk Resolution No. 2016-111 CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the council chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, December 20, 2016, to consider the 'flaking of the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to 429.11 1; The improvements consist of the extension of sanitary sewer to the Lake Elmo Elementary School, City Hall and the Westbrook Building (3825 Lake Elmo Avenue) as well as extending sanitary sewer along Laverne Avenue, from 39'1' Street North to CSAH 14; 31st Street North, from CSAH 17 to the east end; Laverne Court North, from 31st Street North to south cul-de-sac; and Layton Court North, from 31st Street North to south cul-de-sac. The improvements include the reconstruction of the existing streets with concrete curb and gutter, installation and repair of storm sewer, the replacement of the aged watennain, and a sanitary sewer service stub extended to the property line for each benelitting property. The improvements also include the construction of a sidewalk and/or trail along Laverne Avenue from 3911' Street North to CSAH 14. Sanitary sewer assessments are proposed for those properties that abut the improvements and receive a service stub as part of the project along Laverne Avenue, 31st Street North, Laverne Court North, and Layton Court North, and also the Lake Elmo Elementary School, City Hall and the Westbrook Building, The area proposed to be assessed for the street and storm sewer improvements include the properties directly abutting and accessing the proposed streets along Laverne Avenue, 31st Street North, Laverne Court North. and Layton Court North. The estimated total cost for the project is $2,454,400 with the street, sidewalk and storm sewer improvements estimated at 51,147,700; the sanitary sewer improvements estimated at S753,800; and the watennain improvements estimated at $552,900. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard at this meeting. DATED: November 15, 2016 BY ORDER OF THE LAKE ELMO CITY COUNCIL Mike Pearson, Mayor (Published in the Oakdale/ Lake Elmo Review on November 23, 2016 and November 30, 2016) CITY OF LAKE ELMO, MN. NOVEMBER 2016 NO, NAME 1 1SO 834 STILLWATER 2 CITY OF LAKE ELMO 3 LAKE ELMO ASSOCIATES LTD 4 EXCEL PARTNERS LLC 5 THRIVE BEHAVIORAL NETWORK, LLC 6 LEONARD INVESTMENTS LLC 7 OBONJUS LLC 8 NORTHERN LIGHTS INFO 5Y5 LLC 9 ERBAN DOROTHY DAVIDSON 10 ERBAN DOROTHY DAVIDSON 11 FLACKEY DEAN E 12 STROP BRIAN A & DENISE M 13 HOBBY FARMS INC 14 SCMC PROPERTIES LLC OLD VILLAGE PHASE 3: STREET AND UTILITY IMPROVEMENTS OPTION 1: LAVERNE AVENUE AREA: STREET, DRAINAGE, AND UTILITY IMPROVEMENTS PRELIMINARY STREET ASSESSMENT ROLL ASSESSABLE PROPERTY ADDRESS 11030 STILLWATER .. BLVD N 3800 3880 11343 3819 11144 11200 11200 11200 11200 11200 11200 11200 11200 LAVERNE AVE N LAVERNE AVE N 39TH ST N LAVERNE AVE N STILLWATER BLVD N STILLWATER BLVD N 8100 STILLWATER BLVD N 8101 STILLWATER BLVD N 0102 STILLWATER BLVD N 8103 STILLWATER BLVD N 11104 STILLWATER BLVD N 4105 STILLWATER BLVD N 8106 STILLWATER BLVD N 4107 1875 3800 3880 11343 107 1000 4350 11200 3748 3748 532 2930 11550 11200 MAILING ADDRESS GREELY ST S LAVERNE AVE N LAVERNE AVE N 39TH ST N DOCTORS PARK CONCORD ST 5 MCDONALD DRIVE CT N STILLWATER BLVD N 7101 OAKGREEN AVE N OAKGREEN AVE N OLD HWY 35 30TH STREET CIRCLE N STILLWATER BLVD N 4123 STILLWATER BLVD N 8107 STILLWATER MN LAKE ELMO MN LAKE ELMO MN LAKE ELMO MN ST. CLOUD MN SOUTH ST. PAUL MN STILLWATER MN LAKE ELMO MN STILLWATER MN STILLWATER MN HUDSON WI LAKE ELMO MN LAKE ELMO MN LAKE ELMO MN 55082 55042 55042 55042 56303 55075 55082 55042 55082 55082 54016 55042 55042 55042 PID 1302921230001 1302921220009 1302921220010 1302921220008 1302921220007 1302921230004 1302921220016 1302921220017 1302921220018 1302921220019 1302921220020 1302921220021 1302921220022 1302921220023 TOTAL PAGE 1 of 1 ASSESSMENT AMOUNT $ 20,500.00 $ 33,620.00 $ 71,750,00 $ 56,785,00 $ 47,150,00 $ 79,130.00 5 9,430.00 5 9,430.00 $ 9,430.00 $ 9,430.00 $ 9,430.00 $ 9,430.00 5 9,430.00 $ 9,430.00 $ 384,375.00 STREET FRONT FOOTAGE .. 100.. 164 350 277 230 386 46 46 46 46 46 46 46 46 CITY OF LAKE ELMO, MN. NOVEMBER 2016 NO. NAME 1 15D 834 STILLW ATER 2 WESTBROOK ASSOCIATES 3 CITY OF LAKE ELMO 4 THRIVE BEHAVIORAL NETWORK, LLC 5 LEONARD INVESTMENTS LLC 6 OBONJUS LLC 7 NORTHERN LIGHTS INFO 5YS LLC 8 ERBAN DOROTHY DAVIDSON 9 ERBAN DOROTHY DAVIDSON 10 FLACKEY DEAN E 11 STROP BRIAN A & DENISE M 12 HOBBY FARMS INC 13 SCMC PROPERTIES LLC 14 D3PL PROPERTIES LLC OLD VILLAGE PHASE 3: STREET AND UTILITY IMPROVEMENTS OPTION 1: LAVERNE AVENUE AREA: STREET, DRAINAGE, AND UTILITY IMPROVEMENTS PRELIMINARY SANITARY SEWER ASSESSMENT ROLL ASSESSABLE PROPERTY ADDRESS 11030 3825 3800 3819 11144 11200 11200 11200 11200 11200 11200 11200 11200 11240 STILLWATER BLVD N LAKE ELMO AVE N LAVERNE AVE N LAVERNE AVE N STILLWATER BLVD N STILLWATER BLVD N 4100 STILLWATER BLVD N 4101 STILLWATER BLVD N P102 STILLWATER BLVD N 4103 STILLWATER BLVD N P104 STILLWATER BLVD N 4105 STILLWATER BLVD N 4106 STILLWATER BLVD N 4107 STILLWATER BLVD N MAILING ADDRESS STILLWATER STILLWATER LAKE ELMO ST. CLOUD SOUTH ST. PAUL STILLWATER LAKE ELMO STILLWATER STILLWATER HUDSON LAKE ELMO LAKE ELMO LAKE ELMO LAKE ELMO 1875 PO BOX 3800 107 1000 4350 11200 3748 3748 532 2930 11550 11200 11240 GREELY ST S 36 LAVERNE AVE N DOCTORS PARK CONCORD ST 5 MCDONALD DRIVE CT N STILLWATER BLVD N 4101 OAKGREEN AVE N OAKGREEN AVE N OLD HWY 35 30TH STREET CIRCLE N STILLWATER BLVD N 4123 STILLWATER BLVD N 4107 STILLWATER BLVD N MN MN MN MN MN MN MN MN MN WI MN MN MN MN 55082 55082 55042 56303 55075 55082 55042 55082 55082 54016 55042 55042 55042 55042 PID 1302921230001 1302921220002 1302921220009 1302921220007 1302921230004 1302921220016 1302921220017 1302921220018 1302921220019 130292122002C 1302921220021 1302921220022 1302921220023 1302921210006 TOTAL PAGE 1 of 1 ASSESSMENT AMOUNT $ 474,600,00 $ 45,200,00 $ 11,300.00 $ 33,900.00 $ 45,200,00 $ 4,237.50 $ 4,237.50 $ 4,237.50 $ 4,237,50 $ 4,237.50 $ 4,237.50 $ 4,237.50 $ 4,237,50 $ 45,200.00 $ 689,300.00 SAC 42 4 1 3 4 0,375 0,375 0.375 0.375 0.375 0.375 0.375 0,375 4 CITY UF LAKE ELMO, MN, NOVEMBER 2016 OLD VILLAGE PHASE 3: STREET AND UTILITY IMPROVEMENTS OPTION 2: LAKE ELMO ELEMENTARY SCHOOL SEWER EXTENSION PRELIMINARY SANITARY SEWER ASSESSMENT ROLL PAGE 1 of 1 ASSESSMENT NO. NAME ASSESSABLE PROPERTY ADDRESS MAILING ADDRESS PID AMOUNT SAC 1 ISD 834 STILLWATER 11030 STILLWATER BLVD N 1875 GREELY ST 5 STILLWATER MN 55082 302921230001 $ 474,600.00 ' 42 2 WESTBROOK ASSOCIATES 3825 LAKE ELMO AVE N PO BOX 36 STILLWATER MN 55082 1302921220002 $ 45,200.00 4 3 CITY OF LAKE ELMO 3800 LAVERNE AVE N 3800 LAVERNE AVE N LAKE ELMO MN 55042 1302921220009 $ 11,300.00 1 TOTAL $ 531,100.00 LAKE ELMO 39TH STREET • 31STST:N 0 • ;2J < > —1 < 30TH STREET LEGEND 3 I ST STREET NEIGHBORHOOD STREET, DRAINAGE, AND UTILITY IMPROVEMENTS OPTION I: LAVERNE AVENUE AREA STREET, DRAINAGE, AND UTILITY IMPROVEMENTS OPTION 2: LAKE ELMO ELEMENTARY SCHOOL SANITARY SEWER EXTENSION TI-IN CITY LAKE EL 0 ENGINEERING OLD VILLAGE PHASE 3: STREET, DRAINAGE, AND UTILITY IMPROVEMENTS PROJECT NO, 2016,1 33 NOVEMBER, 2010 FIGURE NO, I LOCATION MAP OLD VILLAGE PHASE 3 CITY OF , LAKE ELMO APK|L4,2Ol7 MAY 4,2U17 MAY 16,2Ul7 ]UNE5,2017 PROJECT SCHEDULE CITY OF LAKE ELMO OLD VILLAGE PHASE 3:STREET, DRAINAGE AND UTILITY IMPROVEMENTS ENGINEERING, inc. CamGeheren' P.E. Jack Griffin, P.E. Ryan Stempskips. Chad ,mksm�P.[. 051300.4261 651.300.4264 651.300x267 651.300.4283 IEP7EMBERZO26 5EPTEK4BERZO,2O16 Council authorizes the preparation ofthe Phase 3Feasibility Report. NDVEK48ERlS,Z0l6 Presentation of Feasibility Report. Council accepts Report and calls Hearing, DE[EM8ERI[\2Ol6 Public Improvement Hearing. Council Orders the Improvement and orders the preparation ofPlans and Specifications (Requires 4/Smvote). Council approves Plans and Specifications and orders Advertisement for Bids. Receive Contractor Bids. Council accepts Bids and awards Contract, Conduct Pre -Construction Meeting and issue Notice toProceed. * OCTOBER27,2O16 Substantial Completion. • NQVEM8ERI4,2017 Final Completion. CITY OF LAKE ELMO, MINNESOTA OLD VILLAGE PHASE 3: STREET, DRAINAGE, AND UTILITY IMPROVEMENTS PROJECT NO. 2016.133 DATE: DECEMBER 9, 2016 Consulting Firm Bolton & Menk, Inc. SEH, Inc. Consulting Firm Bolton & Menk, Inc. SEH, Inc. PROPOSAL FEE SUMMARY - OPTION 1 Total Engineering Project Management P&S Bidding $117,998 $4,020 $71,058 $119,500 Construction $1,538 $41,382 $4,800 $74,100 $2,200 $38,400 PROPOSAL FEE SUMMARY - OPTION 2 Project Total Engineering P&S Bidding Construction Management $92,104 $4,020 $53,054 $1,538 $33,492 $111,500 $4,200 $68,400 $2,200 $36,700 C1"1"l' LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 12/20/2016 REGULAR ITEM #: 25 AGENDA ITEM: Ordinance No. 08-160 - An Ordinance Terminating Moratoria Declared by Ordinances Nos. 08-123 (Extended by Ordinance No. 08-146) and 08-156 that hnposed Moratoria on Certain Development Activity within the City SUBMITTED BY: Stephen Wensman, Planning Director THROUGH: Kristina Handt, City Administrator REVIEWED BY: Emily Becker, City Planner BACKGROUND: In July of 2015, the City adopted an interim ordinance declaring a moratorium for a period of 12 months on residential development within the Stage One Development Area and all development activity within the Stage Two or Three Development Areas as described by the Comprehensive Plan, based on the following findings: The draft 2040 regional forecast from the Metropolitan Council would reduce the number of households and total community population by a substantial margin from the 2030 forecast as part of the City's 2015 System Statement. The City intends to create an interim growth management strategy that will be used to guide future growth and development within the City in advance of the 2018 decennial Comprehensive Plan Update while also recognizing and planning against the 2040 forecast numbers. The City will be considering amendments to its Comprehensive Plan in order to rebalance the future land use plan to guide development in a manner consistent with the 2040 forecast. • The City's Staging Plan does not establish specific targets or dates. • The 2040 forecast and Systems Statement will not be finalized until late in 2015, and the City cannot adopt any Comprehensive Plan amendments that guide future growth in accordance with the updated Systems Statement until its adoption. • It is in the public's interest to ensure that future residential development occurs in a manner consistent with the updated 2040 forecast. • The City intended to study the potential for transit -oriented development along the Bus Rapid Transit (BRT). In July of 2016, the City extended its interim ordinance (moratorium) on development within Stage 1, 2 and 3 development areas, which was authorized by Minnesota Statutes Section 462.355, subdivision 4 (c) (1), as the City was in process of studying and revising its shoreland regulations which were being, reviewed by the Minnesota Department of Natural Resources (MNDNR). The moratorium was extended for an additional 120 days following receipt of the MNDNR's review.. 491883vI S.IS LA515-I City Council Meeting 12/20/2016 Regular Agenda Item #25 In October of 2016, the City also placed a moratorium on development within the Shoreland District. This was because after the original moratorium was extended, it was found there are properties that are in the Shoreland District that were not included in the moratorium because they were outside of the Stage 1, 2 and 3 development areas. After its meeting on October 4, 2016, the City Council decided that because these properties are also subject to the City's shoreland regulations and because the shoreland regulations affect the use and development of properties within the Shoreland District, there should be a moratorium on development activity on all properties that are within the Shoreland District and not only properties within the Stage 1, 2 and 3 development areas. For tonight's agenda, two members of the Council have requested that the moratoria adopted by Interim Ordinance No. 08-123 (which was extended by interim Ordinance No. 08-146) and Interim Ordinance No. 08-156 be terminated. ISSUE BEFORE COUNCIL: Staffrespectfully requests the Council consider adopting Ordinance No. 08-160, An Ordinance Terminating the Moratoria Declared by Ordinances No. 08-123 (Extended by Ordinance 08-1.46) and 08- 156 that Imposed Moratoria on Certain Development Activity within the City. A public hearing is not required for terininating the moratoria. FINDINGS: The Ordinance terminating the moratoria imposed by Interim Ordinances Nos. 08-123 (extended by Ordinance No. 08-146) and 08-156 is being proposed based on the following findings: The MNDNR has communicated that review of the City's proposed shoreland regulations amendments is nearly complete. The City will soon begin its Comprehensive Plan update process, which will allow the City to rebalance the future land use plan in a manner consistent with the 2040 forecast and update its Staging Plan to establish specific targets/dates for development within later stages. OPTIONS: The Council may: Adopt Ordinance No. 08-160 as proposed. Make amendments to Ordinance No. 08-160 and adopt as amended. Not adopt Ordinance No. 08-160. RECOMMENDATION: Staff recommends that the Council adopt Ordinance No. 08-160 "Move to adopt Ordinance No. 08-160- An Ordinance Terminating the Moratoria Declared by Ordinances Nos. 08-123 (Extended by Ordinance No. 08-146) and 08-156 that Imposed Moratoria on Certain Development Activity within the City" ATTACHMENTS: Ordinance No. 08-160 Page 2 49ISS3v1 SJS LA515-1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-160 AN ORDINANCE TERMINATING THE MORATORIA DECLARED BY ORDINANCES NOS. 08-123 (EXTENDED BY ORDINANCE O. 08-146) AND 08- 156 THAT IMPOSED MORATORIA ON CERTAIN DEVELOPMENT ACTIVITY WITHIN THE CITY WHEREAS, on July 7, 2015, the City Council (the "Council") of the City of Lake Elmo (the "City") adopted Ordinance No. 08-123, pursuant to its authority under Minnesota Statutes Section 462.355, subdivision 4, which established a 12 month moratorium on the consideration arid/or approval of any residential and related use or mixed -use subdivision or residential and related use or mixed -use development project within the State 1, 2, or 3 Staging Areas as identified in the Lake Elmo Comprehensive Plan with certain exceptions ("Ordinance No. 08- 123); and WHEREAS, Ordinance No. 08-123 was adopted as a result of the City receiving a draft of the 2040 regional forecast from the Metropolitan Council that would reduce the number of households and total community population by a substantial margin from the 2030 forecast as part of the City's 2015 System Statement and the City wished to undergo a planning process and adopt an interim growth management strategy in order to rebalance the future land use plan and guide residential development in a manner consistent with the 2040 forecast; and WHEREAS, because the City's shoreland regulations were under review by the Minnesota Department of Natural Resources (the "DNR"), on July 5, 2016, the Council adopted Ordinance No. 08-146, An Interim Ordinance Extending the Moratorium on Residential Development within the Stage One Development Area and All Development Activity within the Stage Two and Three Development Areas as Described by the Lake Elmo Comprehensive Plan ("Ordinance No. 08-146") pursuant to the extension authority in Minnesota Statutes Section 462.355, subdivision 4 (c)(1); and WHEREAS, because there were properties that are in the Shoreland District that were not included in the moratorium because they were outside of the Stage 1, 2, and 3 development areas and because the City's shoreland regulations were still under review by the DNR, on October 18, 2016, the Council adopted Ordinance No. 08-156, An Interim Ordinance Authorizing Continuance of a Study of the City's Shoreland Regulations and Imposing a Moratorium on Development Activity within the Shoreland District ("Ordinance No. 08-156"); and WHEREAS, the DNR has communicated that the review of the City's shoreland regulations is nearly complete; and 491885N/1 S.IS LA515-I WHEREAS, the City will soon begin its Comprehensive Plan update process, which will allow the City to rebalance the future land use plan in a manner consistent with the 2040 forecast and update its Staging Plan to establish specific targets and dates for development within later stages; and NOW, THEREFORE, based on the foregoing, the City Council of the City of Lake Elmo does ordain: SECTION 1. FINDINGS. 1. In light of the DNR's review of the City's shoreland regulations being nearly complete and the City beginning its Comprehensive Plan update process, it is hereby found and determined by the City that the areas described in Ordinances Nos. 08-123 and 08-156 no longer need to be subject to a moratorium. 2. It is hereby declared that the areas described in Ordinances Nos. 08-123 and 08- 156 are no longer subject to the moratoria imposed by those ordinances. City staff shall henceforth accept and process applications and regulate development activity in accordance with the City's shoreland regulations and other relevant City ordinances and regulations. SECTION 2. EFFECTIVE DATE. This Ordinance shall be effective upon its legal passage and publication. SECTION 3. ADOPTION DATE. This Ordinance No, 08-160 was adopted on this 20th day of December, 2016, by a vote of Ayes and Nays. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor This Ordinance No. 08-160 was published on the day of , 2016. 491885vI SJSI„A515-1 2 '4 A „ A„„AggAgl g LAI„ DATE: December 20, 2016 REGULAR ITEM #26 MOTION AGENDA ITEM: Water Rates SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Kristina Handt, City Administrator SUGGESTED ORDER OF BUSINESS: - Introduction of Item .. ..... ..... ....... ....... City Administrator Report/Presentation..... ............ Administrator Questions from Council to Staff ......... ...... ....... ......... ....... Mayor Facilitates Call for Motion ...... Mayor & City Council - Discussion ......... ..... ......... ........ Mayor & City Council Action on Motion............ ........... ................. .......... ...... Mayor Facilitates FISCAL IMPACT: 'Estimated impact to the Water fund of $25,000 - $75,000 per year; impacted by new connections and water usage BACKGROUND INFORMATION: At the December 13, 2016 Finance Committee meeting a recommendation was brought forward to further reduce the water rate tiers, At the December 15, 2015 CC meeting a water rate reduction was passed to decrease each tier increment from 33% to 30%. It is now being recommended to reduce this increment to 20%. STAFF REPORT: After review of the current position of the existing water fund balance and future funding requirements of the fund, a further water rate reduction for the residential water rates was reviewed by the Finance Committee. There was not agreement on the proposed changes and as a result this is not a recommendation from the Finance Committee. One member was absent, one member wanted to reduce the rates and one member did not. pare 1 -- City Council Meeting [Consent Agenda Item #26] December 20, 2016 The specific modifications to the tiered rates that were proposed and reviewed by the Finance Committee for residential water rates are listed below: Previous Current (,',1, Proposed ",'t, Cumulative 2010-2015 2016 Chg 2017 Chg Chg Base fee $25.00 $20.00 $20.00 0 - 15,000 gallons $2.14 per 1,000 S2.00 per 1.000 -6.5 82.00 per 1,000 0.0 -6.5 15.001-30,000 gallons $2.86 per I ,000 $2.60 per 1,000 -9.1 82.40 per I ,000 -7.7 -16.1 30.001-50,000 gallons $3.77 per 1,000 $3,38 per 1,000 -10.3 $2.88 per I ,000 -14.7 -23.6 50.001-80,000 gallons $5.00 per 1,000 $4.39 per 1,000 -17.2 $3.46 per 1,000 -21,1 -30,8 80,001 + 86.63 per 1,000 $5,71 per 1,000 -13.9 $4.15 per 1.000 -27.3 -37.4 RECOMMENDATION:, It has been proposed by the Finance Committee Chair to reduce the water rates effective 1/1/2017. Staff does not support this recommendation as they do not believe this represents a fair and equitable reduction and does not support the water conservation initiatives the tiered structure was set up to encourage. Should the City Council decide to approve the proposed rate reduction the foliowing motion should be made: "Move to approve the reduction of the tiered water rates effective 1/1/2017 as proposed" ATTACHMENTS: 1. Rate comparison worksheet 2. Northland water fund cash balance comparison 3. Sample water bills in each tier and impact 4. 'Email and attachment from Finance Committee Member Terry Forrest -- page 2 -- City of Lake Elmo Rate Comparison 12.15.16 Base fee Tier 1 Tier 2 Tier 3 Tier 4 Tier 5 0-15000 15001-30000 30001-50000 50001-80000 80000+ Base fec Tier 1 0-15000 Tier 2 15001-30000 Tier 3 30001-50000 Tier 4 50001-80000 Tier 5 80000+ /i of tiers Billing Frequency Mini MUM LE LE Proposed Old New 1/1/16 1/1/2017 25.00 20,00 S Chg % Chg 20.00 $ Chg % Chg 2.14 2.00 (0.14) -6.54% 2.00 0.00 0.00% 2.86 2.60 (0.26) -9.09% 2.40 (0.20) -7.69% 3,77 3,38 (0.39) -10,34% 2.88 (0.50) -14.79% 5.00 4.39 (0.61) -12.20(1/0 3.46 (0,93) -21.18D/0 6.63 5,71 (0.92) -13,88% 4.15 (1.56) -27.32% Oak Park New Woodbury Oakdale Mahtomedi Hts Andover Hugo 70,00 , 4.00 9.00 14.45 38.19 13,13 17.00 2.00 0.88 1.75 2,23 Incl in base 2.12 1.50 2.60 0.88 1.75 2.34 3.05 2.30 1.65 3.38 1.88 1,92 3.93 3.55 2.30 2.50 4.39 2.88 2.07 3.93 3.55 2,70 2.50 5.71 2.88 2,07 3.93 4,42 3.45 2.50 4.88 1 5.24 2 4 4 Qtrly Qtrly Qtrly Qtrly Qtrly Qtrly Qtrly 1 over 150,000 gallons 2 over 200,000 gallons 16,16 Cumulative Chg (0.14) (0.46) (0.89) (1.54) (2.48) Cumulative % Chg -6.54% -16,08% -23.61%, -30.80% -37.41% 12715/2016 City of. Elmo, MN Water Fund - Estimated Year End Cash Balances Comparison of Scenarios Base Scenario As of June 2016 2,966,354 4,456,828 4,622,853 5,240,535 5,453,537 5,771,507 5,281,293 5,169,622 4,502,146 4,061,372 Rase Scenario As of December 2016 492,462 4,405,541 4,346,014 4,939,077 1,952,357 2303,814 2,051,458 1,346,598 1,156,829 917,270 Assume 20% Fewer REU from Base Scenario As of December 2016 Assume 20% Greater REU from Base Scenario As of December 2016 Base Scenario As of June 2016 492,462 3,970,767 3,647,152 3,854,929 611,605 671,096 194,381 (757,824) (1,102,202) (1,508,337) 492,462 4,840,316 5,044,083 6,021,410 3,289,322 3,929,655 3,895,713 3,430,536 3,375,756 3,287,304 2,966,854 4,436,828 4,622,889 5,240,535 5,453,537 5,771,507 5,281,293 5,169,622 4,802,146 4,061.372 Base Scenario As of December 2016 492,462 4,380,823 4,291,602 4,849,562 1,822,763 2,129,799 1,82,9,137 1,072,417 827,337 Assume 20% Fewer REU from Base Scenario As of December 2016 Assume 70% Greater REU from Base Scenario As of December 2016 Base Scenario As of June 2016 Base Scenario As of December 2016 (24,718) (54,412) (89,516) (129,594) (174,016) (222,321) (274,181) (329,492) (388,049) 492,462 3,950,993 3,603,593 3.783,237 507,761 531,585 16,052 (977,864) (1,366,764) Assume 20% Fewer REU from Base Scenario As of December 2016 Assume 20°0 Greater REU from Base Scenario As of December 2016 492,-162 4,810,654 4,978,813 5,914,070 3,133,977 3,721,134 3,629,400 3,102,213 2,984,33S 529,221 (1,820,124) 2,822,943 (19,774) (43,554) (71,692) (103,844) (139,511) (178,329) (220,040) (264,562) (311,738) (29,662) (65,270) (107,340) (155,345) (208,520) (266,313) (328,323) (394,421) (464.361) Nores: L The estimates included above are for financial planning purposes only, The amounts shown are on -audited estimates. 2. Toe Scenario; "C" and "0' above by Fund, assume adjustments to REUs beginning in year 2017. 1. rhe water Fund 2016 year-end cash balance is louver in Scenarios B, C, and D compared to A due to the final timing of collection of a revenue (receivable) from the State of MN for a DEED Grant foi Warer infrastructure. Payment is anticipated in year 2017 to cover S2.5M of capital outlay in 2016. The City will receive total payment from the State of MN in the amount of $3.5M to reimburse 52.SM of costs for 2016 and SLONI anticipated in 2017. 4 scenario, C and D include adjustments to revenue and operating costs based on change to assumptions for RELJs. There are no other changes to assumptions (i.e., no other changes to capital or debt service as compared to Scenario 8) S. The City transferred Lash from the Water Fund and the Sanitary Sewer Fund to governmental debt service fund (322 for the 2013A Bonds) in year 2015 that was not anticipated in the preliminary un-audited 2015 financial statements used to prepare, the tJtility Study es of June 2016. The City reported cash balance in the debt service funds related to water and Sanitary Sewer in the amounts of 5215,916 and 1640.36e. respectively. 6. For Server Fund, Scenarios B, C, and D assume no future bonding for capital, For Water Fund, Scenario 1 C, and D assume future bonding in years 7017 and 2024 only. This is J change from the assumption since June 2016. NORTHLAND SLCUeiletr Pa;e 1 of Scenario Compaiisuns noid,"6a/ Commercial School \..,eF City ofLake Elmo, MN Growth Projections Amounts Shown Equal Growth in Residential Equivalent Units (REU) (Scenario B - Estimates as of December 2016 WATER CONNECTIONS ' PAID ATTIME OFPERMIT 17 130 I4D 244 287 Z8I 22� 197 l6l � ^_ 35 0 59 IS ZO 30 43 44 44 O 40 80 0 U O U 0 0 151 142 40 42 O O 120 ' 0 Page 1'fs 1,946 337 120 WATER AVAILABILITY CHARGE 'PAID AJTIME OFPLATTING - - Residential 179 420 250 372 147 321 90 162 40 72 ' Commercial 35 50 31 35 35 35 43 20 40 40 5ch"n| U O 40 80 D O O O 0 O z2/15/2016 O ZA 1,474 O 0 279 � D. O 120 NORITHLAND SLcvnmr S Scenario B - Estimates as of December 2016 Source ol Funds Charges for service fees Charges for service fees - meters Special assessment (interest) Special assessments (CIPt Intergovernmentar Investment income Contributions and donations water availability charge Water connection fee Rents/leases Transfer in from other funds Total Source of Funds U. of Funds Operating and other expense Debt service expense Depreciation Transfer out to other funds Total Use of Funds Change in net assets Prior period act)" two7ent Net Position, End of Year 379,2.52 441,563 475,187 16,994 55,435 140,000 19,537 663,991 2,500,000 16,666 26,985 19,768 348,071 797,400 1,237,500 963,000 50,503 66,000 239,000 46,935 49,742 46.000 784,801 54,569 3,604,628 1,961,794 4,402,812 325,495 142,214 725,397 327,152 363,202 209,330 416,564 557,62 7 681,706 7,395 291,413 1.077,406 1,654,456 1.617,433 ' 2,527,222 307,338 2,785,379 (81,861) 9,360,075 9,565,532 12,370,911 14.676,101 . 1-1 City of Lake Elmo, MN Water Fund Pro Forma (Scenario - Estirnates as of Decmber 20 6 518.005 68,000 16,950 400.600 1..000,000 2,462 1,461,000 339,000 46.000 610,558 72,760 16,423 950,000 710,509 54,955 15,897 750,000 602,345 58,802 15,370 50,000 8E1,216 62,918 14,544; 50,000 953,068 67,3,72 14,317 1,017,392 72,035 12,688 1,051,055- 77,078 3.151 21,904 21,455 24,248 9,114 10.649 9,146 5,362 516,000 307,000 46,000 1,068,000 311,000 46.000 399,000 266.000 46,006 546,000 241.000 46,000 240,000 205.000 46,000 336,000 191,000 -46,000 124,000 45.160 Page 3 of L 1,135,1419 82,473 7,856 4,137 60,000 120,030 45,000 3,851,417 2,570,045 2,577,819 1.561,766 1,851,091 1,536,357 1,634,260 1.401,675 1.455,615 459,546 273.321 783,361 1,546,227 469,046 278,521 816,600 474,272 274,5E3 8.41,486 1,564,552 1,590,345 2.305,190 1,005,093 1,387,474 495,232 258,333 921,436 517,413 241,643 922,736 1,675.050 1,651.791 568,488 224,530 929,586 593.911 207,065 950,836 715,833. 1E7.923 1,004,531 1.722,604 1,751,816 1,903,291 (1.3,284) 169,300 t166,247) (67,556) (506,616) 15,682,194 17,069,668 17,056.383 17,225,654 Assets Cash and investments Cash and investments escrow Due from other funds Special assessments receivable O6seiassets Capital assets ess accumulated deprecinonn Total Assets Liabilities Due to other funds unearned revenue Not Unamortized Erern/Orscount Bonds payable Accounts payable / Other Total Total Liabilities and Net Assets 617,655 2,035,821 492,452 3,848,031 7E4047 187,291 341,695 339,822 358,474 2,858,474 19,107,587 19,769,93E3 25,516.266 (3,21 7.1701 (3, 774, 797) (4,456,503) 21,481,972 18,369,730 24,752,394 795 164.000 454,000 53,596 142.715 140,000 11,715,000 8.615,000 11,425,000 406,102 362,483 362,483 12,205,493 9.784,195 12,331,483 21,565,568 15,569,730 24,752,394 4,380,823 311,695 358,474 28,382,455 (5,239,863) 28,193,5E4 555,000 140,000 12,460,000 362.453 13,517,453 4,291,502 4,849,562 251,695 358,474 29,715,455 (6,056,549) 28,590,677 656,000 140,000 11, /50,000 362,40 12,908,463 251,695 358,474 30,707,455 (6,899035) 29,269,153 757,000 110,000 10,940,000 362,483 12,199,483 675,521 205..110 1,004.536 1.3E5,267 (432,652) 17.039,437 I 5,971.881 16./65,266 16,032,614 1,822,763 2,129,799 1.82'3,137 1,072,417 827,337 221,695 358,474 33,907,455 (7,819,520) 28,490,566 807.000 140,000 10,125,000 362,483 11,434,183 191,695 358,474 33,957,455 (8,742.256) 27,895,167 857,000 140,000 9,310,000 362,483 10,669.4E3 161,695 131,695 101,695 355,474 358,474 358,4/4 34,231,455 35,081,455 37,229,455 (9.671,641) (10,622.677) (11,627,212) 26 908,920 26.021,364 26,5E9,749 907,000 140,000 8,460,000 352.433 9,869,483 957,000 140,000 7,590,000 362,483 9,049.483 1607,030 1.40,000 8,915,000 362,4E3 104 24,453 529,221 71,695 353 474 37,229.455 (I Z631,748) 25,557.097 1.007 000 140,000 8,015_000 362.483 9,524,423 28,193,584 28,590.577 29,269,151 28,490,856 27,595,167 26,908,920 .76,021.36-4 26,559,749 25,557,097 Wow: 1, Special assessments prepaid (CIP) is shown as revenue (cash) in year CIP project costs are incurred, It is shown this way for simplicity of presentation grant (irtergonverrrental revenue) to pay capital project costs. The City incurred $2.5M of costs (use of cash) in 201,5 that oil not be reimbursed until 2017, NORTHLAND 17/15/7016 for die pro forma and estimating year-end cash 2. City received a S3 5M DUD City projects it will receive a 53.5M payment from DEED in 2017. Scenario - Uteriates as of Der.e.niber 2039 Beginning Cash Plus revenues Plus bond proceeds Less acquisition of capital assets less principal on debt Less interest on debt Less operating and other costs Plus transfers in Less transfers out Incr/decr in other assets and liabilities Change if) cash Total Ending Cash Estimated Cash Balance Purposes For 6-inonths operating expense For following year debt service For next year planned capital For future debt seivice/capital/reserves For cash held with fiscal agent Total Ending Cash 4,528,855 4,465,686 1,406,438 1,877,275 2,545,000 915,000 (3,775,67(5) (652,351) (230,000) (4.015,000) (292,321) (356,613) (350,836) (448,803) 764,801 84,569 (7,895) (291,413) _ J-2 City of Lake Elmo, MN Water Fund YearEnd Cash Balance (S(enario B - Estimates as of December 2016) 2,036,821 492,462 4380,823 Page 4 of 4,291,602 4,849,562 1,822,763 2,129,799 1,829,137 1,072.417 827,337 4,402,812 3,651,417 2,570,645 2,977,819 L661,766 1,851,091 1,536,357 1,664.260 1,401,675 1,455,615 3,225.000 1,520,000 0 0 0 0 0 2,195,000 (5,756,328) (2,866,189) (1,333,000) (992,000) (3,200,000) (50,000) (274,000) (850,000) (2,148,000) 0 (415,000) (485,000) 1710,000) (810,000) (815,000) (815,000) (850,000) (870,000) (370,000) (900000) (209,330) (273,321) (278,821) (271,588) (258,333) (241,613) (224,530) (207,066) (187,923) (705,110) (726,397) (489,546) (469,046) (474,272) (495,232) (517,413) (568,488) (593,914) 1715,833) i676,1321) (112,677) 460,521 (2,067,116) 2,631,000 131,000 131,000 80,000 80,000 30.000 80,000 80,000 30,000 (63,169) (2,426,865) (1,546,359) 3,888,361 (89,221) 557,959 (3,026,799) 307,036 (300,662) (756,720) (215,0E0) (798,116) 4,465,686 2,038,821 492,462 4,380,823 4,291,602 4,849,562 1,822,763 2,129,799 1,829,137 1,072,417 827,337 529,221 162,743 4,371,613 (3,916,706) 3,848,031 1,465,686 221,107 363,199 241,773 234,523 237,136 247,616 256,707 284,244 296,957 357,91/ 339,311 624,330 758,321 988,821 1,084,588 1,073,333 1,056,643 1,074,530 1,077,066 1,057,923 1,105,110 1,211,730 383,000 242,000 3,150,000 _ 274,000 850,000 48,000 1,193,384 (629,057) 2,764,230 2,730.492 389,093 518,504 522,562 (382,173) (330,462) (635,690) (1,054,820) . . 2,038,821 192,462 4,380,823 4,291,602 4,849,562 1,822,763 2,129,799 1,829,137 1,072,417 827,337 529,221 Net Assets 9,360,075 9,585,532 12,370,911 14,676,101 15,682,194 17,069,668 17,056,383 17,225,68,1 17,039,137 16,971,881 16,466,266 16,032,611 Ending Cash as % of Net Assets Bonds Outstanding as of Year End Cash for future debt scrvice/capital/reserves 05 i5of Outstanding Hands 12/15/2016 1 47.7% 21.3% 4,0% 29.9% 27,4% 28.4% 10,75,; 12.4% 10.7% 63'14, 5.0% /1,425,000 12,460,000 13,/50,000 10.940,000 10,125,000 9,310,000 8,460,000 7,590,000 8,915,000 8,015,000 -5,5% 22.2% 23.286 5.3% 5,6% -4,45) NORTHLAND :1-LI11,111 Scenario B Estimates as of Decemtmr 2016 - - - _ D-1 City of Lake Elmo. MN Water Fund CIP Use of Funds Hairlines Estates Trunk WM 1.2"Pry with Bypass 120,000 Village East Trunk WM 12" P(V with Bypass 120,000 tow Pressures Zone 12" Pry with Bypass - Connection to WT 63 Pull and Rebuild Well Purnp Pull and Rebuild Well Pump +14 Paint WaterTower 1/2 (PWs 61c19' SCADA 1Jp9tarie 25,000 Utility Truck (portion charged ID water and Sewer) 48,000 Kelvin AV011110 Utilities 58,600 Inwood Booster Station 1,300,000 Inwood Water Tower 1,200,000 1,000,000 Inwood Thank Watermain 1,900,000 Lake Elmo Ave/DI Improvements 1,297,728 1,120,189 _Old Village Sewer Extensions Phase 3: Clem School, 31st, anc132nd St. 400,000 Ofd Village Sewer Extensions Phase 4: 32nd St. W & Layton/361.h 51 350,000 Old Village Sewer Extensions - Phase 5: Up 33rd, Low-33rd, 34/36th St,W. 450,000 2(118Street and Improvements: Watermain: 38th/39th & Innsdale 600,000 2019Street and Utility Improvements: Watermain: 37th/38th & Irwin 300,000 120,000 35,000 800,000 50,000 48,000 2020 Street and Utility linprovements: Watermain- Herritage Fauns 50,000 20215treet andUtility Improvements: Watermain: Fields/Tamarack FMS 50,000 Hidden Meadows Trunk Watermain Connection 350,000 Property Acquisition for Elevated Storage Tank P3 200,000 Elevated Storage Tank No, 3 (for lowpressuresysterns) 2,800,000 2,100.000 We & Pumphouse No. 5 (01.0,000 Water service population) . - 201,000 - - . 47,000 Watermain oversizing - Based on Developer Pace and Phasing 215,000119,000 Total 5,756.328 2,866,189 1,333,000 992,000 3,200,000 50000 274,000 850,000 2,148,000 , Source of Funds GO Bonds Special Assessments Prepaid MN DEED Funds Cash from Water Fund T otal 3,256,328 1,466,189 400.000 950,000 750,000 50,00D 50,000 2,500,000 1,000,000 2,100,000 383,000 242,000 3,150,000 271,000 850,000 48,000 2,866,189 1,333,000 992,000 3,200,000 50,000 774.000 850,000 2,148.000 Notes; 1, ihis report was prepared based on estimates developed by the City Engineer, 2. Special assessments are assumed to be prepaid and available cash in this schedule. 'fhe City may determine to finance through the issuance of bonds. 3. Kelvin Avenue Utilities is supported 100% by special assessments and will be accounted for in the Governmental Funds. 12/15;201F NORTHLAND :=CCSJI(IttLf, Page 5 of 5 Water Fund CIP Somu/eRate Cumoahson Tier 1user Av*naqewater uoaneof1O.00OomUonn Enter Gallons Used 0'15.0O0 15.001 30.000 30.001'50.000 50.001'80.000 80.0OO+ Enter Gallons Used 0'15.0OU 15.001 '30.000 30.001 '50.OUU 50.001-80.000 80,000+ Enter Gallons Used 10,000 Previous Rates 8.00214 10000 $4840 0�00286 O S0.00 0.O0577 0 $0,00 0D0500 O 8O00 0,00683 O S8M O.U0200 10000 $40.00 M0260 0 $0l0 M0338 O $0.00 0.00439 O SO.UO 0.00571 O S0.00 10,000 2017 Proposed Rates 0'15,000 0OO200 10000 $40M 15.001'30.000 0.00240 O MOO 30.001'58.000 0M288 'U $ODO 50.081-80.000 0.00348 0 $0.00 80.000+ 0.00415 O $0.00 Includes %251 Includes $2Obase Includes $20 base 10000 $40.00 Change 30.00 QM% Cummu|mdva '$B.40 'I3.7O�"r SumclaRate Cnmoarison Tier 2user Aveoaoewater uyoqeof2O.00OqaUona Enter Gallons Used Enter Gallons Used D'15.00O 15.001'30.000 30.001'50.000 50.001'80.080 8U'000+ Enter Gallons Used 20.000 Previous Rates 0.00214 15000 $57.10 0.00288 5000 $14.30 0.00377 O MOO 080500 Q $0.00 0.00883 O MOO Ol)0200 15000 $50.00 ODO200 5000 s13.00 0.00338 O $0.00 0.00439 O $0I0 O.0O671 O $0.00 20000 $6100 ' Change 20.000 2O17Proposed Rates 0'15.000 U'00200 15000 $50M 15.001 '30.000 080240 5000 S12.00 30.001'50.000 U.00288 O $0.00 50.001'80.000 0.80346 O WOO 80.000+ OM415 8 WOO Includes $251 Includes $20 base Includes $20 base 20000 S02.00 Change 'S1M '1.59% Cumulative -$9.40 -1317% Sample Rate Comparison Tier 3user Enter Gallons Used O'15.000 15.001 ' 30.000 38.801 '50.000 50.801 88.000 80,000+ Enter Gallons Used Enter Gallons Used O' 15.O0O 15.001'30.000 38.001'50.000 50.001'00.000 8O.0OO+ 40,000 Previous Rates 0,00214 15000 $5710 0,00286 15000 $42.00 O.00377 10000 $37.70 OM500 U $0.00 0.00603 0 $0.00 0.00208 15000 $50M 0.00280 15000 $39.00 OM338 10000 $33.80 0.00439 0 $0.00 0.00571 O $0.80 Includes $25| Includes $20 base 40000 $122.80 Change '$1400 '10.02Y6 40'000 2O1TProposed Rates M0200 15800 $50.00 OM240 15000 $30.00 O'OO288 10000 $28.80 0.00346 O $0.00 O.00415 O W00 Includes $20 base 40000 $114I0 Change -$8.00 -6.51� SamoleRate Comparison Tier 4user Avemaqowater usoqeof85.UOOoo||ona Enter Gallons Used Enter Gallons Used O'15.O0O 15.001'30.800 38.001'50.800 50.001'80.000 8O.DO0+ Enter Gallons Used 65'000 Previous Rates 0,00214 15000 $5710 U0286 15000 $42.00 0.00377 20000 $75A0 0D0500 15000 $75.00 0M683 U $0,00 0D0200 15000 $50I0 OM200 15000 $39.80 0.00338 20000 $07.60 OM430 15000 $85.85 0.OU571 U $0D0 Includes $20 base 65000 8222/45 Change -$27.95 -11.18Y6 65.000 2017Prnpused Rates O.O0200 15080 $50.00 0.00240 15000 $38M OM288 20000 $57M 0.00346 15000 $51.90 0.00415 O aO.00 Includes $2Obase 85000 S195�58 Change 'S20,95 '12'12% Sample Rate Comporismn Tier 5user, Enter Gallons Used O'15,000 15.001'30'000 30.801 '5U.0OO 50.001'80.000 80,000+ Enter Gallons Used 0-15'OOO 15.081'30.000 30.001'50.000 50.801 -80.O0] 80,000+ 100,000 Previous Rates 0D0214 15000 $5710 0.00280 15000 $42.00 0,00877 20000 $75A0 0.00500 30000 MOM 0.00663 20000 &132M 100.000 Current Rates (edff 1h116) OM200 15000 $50I0 0M280 15000 $38M 0.00338 20000 $67.68 O.0O430 30000 $131.70 OM571 20000 $114.20 100000 $402.50 Change Enter Gallons Used 100.000 2O17Proposed Rates O]J0200 15000 $5010 0.00240 15000 $36.00 OM288 20000 $5T60 0M846 30000 $103.80 8.00415 20000 $83.80 Includes S25| Includes $2Ubase '$55'50 '1212Y6 Includes $20 base 100000 $330,40 Change 'S72]O -17.91Y6 SamDleRate Comoohnon Tier 5user Enter Gallons Used O-15.0O0 15.001'30.000 30.001'50.000 50`001'80.000 88.0O0+ Enter Gallons Used 150.000 Previous Rates O.0O214 15000 $5710 0.00280 15000 $4290 0D0377 20000 $75.40 0.00500 30000 $150.00 0,00683 70000 $464.10 0-15.000 0,00200 15800 $50,00 15.001'30.000 0,00280 15000 $39.00 30.001'58.000 0.00338 20000 $67M 50,001'80.000 0,00439 30000 $13170 80.000+ 0.00571 70000 *399.70 Includes $25( Includes $20 base 150000 $688.O0 Change '1Z86% Enter Gallons Used 150.000 2O17Proposed Rates O' 15,000 15.001 '3O.O00 30.001'50.000 50.001'80.000 8D.8UU+ 0.00200 15000 $50,00 0,00240 15800 $36.00 0.00288 20000 $57.80 OM346 30000 S183.80 0.00415 70000 $290.50 Includes $20 base 158000 S537M Change 'S150.10 '21MY6 Cumulative -$351/60 -31'8796 Caft Bendel From: Sent: /o: Cc Subject: Terry Forrest <foterry47@gmaU.mom> Tuesday, December l]'ZOl6lU:35PK4 Cathy Bendel; Krisdna Handt 'Terry Forrest' Docunnentl Dod.docx Please see attached a quick took at the impact on the water rate reduction. Just a quick note to you guys to show the effects of what is being proposed. If the 20% reduction gets voted in. the following is the effect on a grouping of users: Top 2 tier users >9% of users use 30% of water >9% of users will enjoy 75% of the total dollar reduction Bottom 2 tier users >83% of users use 55% of water >83% of users will enjoy only 9% of dollar reduction The above is using an average of the l'' and 3"' quarter acrual. This is the effect of the reduction in January 2016 plus Julie's recommendation of reducing each tier by 20%, it give a distorted and unequal distribution of the reduction. As noted the homeowner in the first tier only gets a 7% or SA 4 reduction but the homeowner in tier five gets a 37% or S2.48 reduction. This is not user neutral. Proposed Yr 16-17 Yr 15-17 $1s/ tier 2015 2016 2017 Change % Reduction Base Fee 25 20 20 0% 20% 5 0-15 2.14 2 2 0% 7% 0,14 15-30 2.86 2.6 2.4 8% 16% 0.46 30-50 3.77 3,38 2.88 15% 24% 0.89 50-80 5 4,39 3.46 21% 31% 1,54 80+ 6.63 5.71 4.15 27% 37% 2,48 Not sure if any logic will change the vote but hopefully you guys will in tbrin the other CC members of some of the ramifications. Ti (Try or L\ E ELMO AYOR & COUNCIL COM UNICATION DATE: REGULAR ITEM MOTION December 20, 2016 #27 AGENDA ITEM: 2016 Year End Recommendation Related to Excess General Fund Balance SUBMITTED BY: THROUGH: REVIEWED BY: Cathy Bendel, Finance Director Cathy Bendel, Finance Director Kristina Handt, City Administrator SU(GESTE1) ORDER OF BUSINESS: - Introduction of Item ..... ........ ..... ............ Administrator Report/Presentation ............ ......................... ........ ...City Administrator Questions from Council to Staff ..... .......... ..... .................. ..... Mayor Facilitates Call fir Motion ..... ........,...... ..... . ............... ......... ......1Vlayor & City Council - Discussion ..... . ........ ........... ...... . ..... „. .............. Mayor S. City Council - Action on Motion. ........ ...... ..,........... ..... ............. ........ ..... Mayor Facilitates POLICY RECOMMENDER: Finance Committee SUMMARY AND ACTION REOUESTED: A recommendation is being brought forward from the Finance Committee to transfer S200,000 from the General Fund Reserves to a Legal Reserve Fund in the amount of $200,000. BACKGROUND INFORMATION: The 2016 projected year results are anticipated to be $400-450k better than budgeted. $250k of this is due to the current Building Official having the certifications necessary to do state inspections for the ISD 916 new school project. This generated $250k in permit fees that were not budgeted as the prior Building Official did not have these certifications. The remaining excess is a result of some new building and planning department fees initiated in 2016, as well as diligent management of expenses to the budget by all departments. -- page City Council Meeting [Regular Agenda Item #27.1 December 20, 2016 STAFF REPORT: At the Finance Committee meeting on December 13, 2016, there was a discussion surrounding the projected excess fund balance for 2016 and its possible uses. During the 2017 budget process, the Finance Committee discussed potentially setting up a legal reserve to cover the increased insurance deductible. The Finance Committee was clear they do not believe in "Contingency Funds". However, there was discussion about a specific length of time and an end date for the fund to ensure the funds would be used or returned to the general fund reserves. Once in a fund, those funds are considered "restricted" and can only be used for the specific purpose of the fund. RECOMMENDATION: The Finance Committee is recommending setting up a new "Legal Reserve Fund" effective 1/1/2017. It was specifically recommended that all deductible payments by the City would be charged to this fund. This fund will be reviewed in November each year as to whether the funds need to be replenished and if so to what balance, or discontinued and transfer the funds back to the General Fund Reserve. "Motion to adopt Resolution #2016-112 setting up a new Legal Reserve Fund effective January 1, 2017 in the amount of $200,000 to be used specifically to pay any insurance deductible payouts" ATTACHMENTS: Resolution #2016-112 -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2016-112 RESOLUTION AUTHORIZING INITIALIZATION OF A NEW LEGAL RESERVE FUND WHEREAS, the insurance deductible for the City of Lake Elmo has been increased to $200,000; WHEREAS, the increased deductible is for a time uncertain; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA, THAT: 1. The City of Lake Elmo will set up a new Legal Reserve Fund of $200,000 effective January 1, 2017. The Legal Reserve Fund will be reviewed in November of each year in order to determine whether the funds need to be replenished, and if so to what balance, or discontinued and transfer the funds back to the General Fund Reserve for the following year. The Finance Committee will review and make a recommendation to the City Council each year. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE 20th DAY OF DECEMBER, 2016. By: (Seal) Julie Johnson, City Clerk Resolution 2016-112 Mike Pearson Mayor THE CITY ( )17 LAKE ELMO STAFF REPORT DATE: December 20, 2016 REGULAR ITEM #: 28 AGENDA ITEM: Low Impact Development Standards (LIDS) SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the July 5th meeting, Council referred the 1% stonnwater rule to the Environmental Committee for review and recommendation. The Environmental Committee was provided with the presentation City Engineer Griffin gave to the Council on July .5`1' and heard from John Hanson (Valley Branch Watershed District Engineer) on September 9''' and Brett Emmons (cominittee member and water resource engineer) on September and December 91. Currently, development in Lake Ehno must abide by the stonnwater regulations established by the watershed districts. Valley Branch Watershed District has adopted Minimal Impact Design Standards (MIDS). MIDS were developed as part of a statewide effort to address stonnwater management. The Minnesota Legislature allocated funds to "develop performance standards, design standards or other tools to enable and promote the implementation of low impact development and other stonnwater management techniques." (Minnesota Statutes 2009, section 115.03, subdivision 5c). More information about MIDS is available on the MPCA's website at httus://www.oca.statenin.us/water/enhancing-stomiwater- management-minnesota The 'Environmental Committee is recommending the City Council have the Planning Commission look at adopting Low Impact Development Standards (LIDS). No specific ordinances or requirements were provided at the committee meetings; rather examples from Amery, WI. and Inver Grove Heights, MN were shared by Emmons. ISSUE BEFORE COUNCIL: Should the City refer the review of LIDS to the Planning Commission? PROPOSAL DETAILS/ANALYSIS: The Environmental Committee would like to have the Planning Commission consider adopting LIDS and have Emmons give his presentation to the commission and/or Council. Further comparisonianalysis would be done once specific ordinance language is recommended, At this point, staff has nothing to compare to the current regulations. How will the low impact development standards proposed by the Environmental Committee differ from the low impact development techniques included in MIDS is a key question. FISCAL IMPACT: TBD OPTIONS: 1) Refer review of LIDS to the Planning Commission 2) Refer review of LIDS to another committee (for example narrower streets could be a component of LIDS and they may iinpact public safety and public works operations or the standards may have financial impacts to the city so finance committee may need to review) 3) Make no referral and continue with the current MIDS policies and techniques RECOMMENDATION: Per the Environmental Committee: Motion to refer LIDS to the Planning Commission for review and recommendation TI IF CITY" OF AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: BACKGROUND: MAYOR AND COUNCIL COMMUNICATION Noise Ordinance Amendment Emily Becker, City Planner Kristina Handt, City Administrator Stephen Wensman, Planning Director DATE: 12/20/2016 REGULAR ITEM 4: 29 The Planning Commission held a public hearing and made recommendation on an amendment to the City's Noise Ordinance in April of 2016. The amendment was requested by the City Engineer, who suggested that extending working hours similarly to other cities may allow for more competitive pricing on City projects and allow more timely completion of projects to minimize disruption to Lake Elmo properties. The recommended amendment amended the following in the City's Noise Ordinance as it pertains to construction activity: • Further clarified construction activity that was prohibited. • Added exemptions from the prohibition of construction activity, including snow removal activity, parking lot maintenance or sweeping, and work on public infrastructure projects. • Clarified that the City Administrator was able to grant certain exemptions for activity that is of urgent necessity and in the interest of public health and safety. • Removed language that allowed a special permit to be granted for economic loss and replaced with a provision that allows the City Administrator to grant permission to allow constniction during outlined times. There was also a change that restricts constniction occurring during specially -allowed hours to at least 1000 feet away from any dwelling (previously 600 feet). Staff tabled the issue and did not bring the ordinance amendment to Council in order to give the amendment a more in-depth review and gain more input from the City Attorney. The Builders Association of the Twin Cities also weighed in on the proposed amendment, expressing concern about arbitrarily restricting private construction projects and exempting public projects; there being lack of evidence of a problem; and noise thresholds. Staff would like to bring forth a further look at the ordinance for the following reasons: • The City Administrator is often asked for permission to allow construction on Saturdays 8:00am or 9:00 am to 3:30pm or extended hours until 7:00pm on weekdays. These requests are almost always granted, and so Staff feels that this standard should be given another thought. Only one complaint has been received by Staff from an Oakdale resident by granting permission for these extended hours. Additionally, amending, the ordinance will save Staff time by not having to write approval letters each time a request is made. City Council Meeting 12/20/2016 Consent/Regulor Agenda Item #29 To add clarification to the Construction subdivision of the Noise Ordinance, taking in to consideration feedback received from the City Engineer, Planning Commission and Builders Association of the Twin Cities. ISSUE BEFORE COUNCIL: Staff respectfully requests the Council to consider the proposed Noise Ordinance amendment. PROPOSAL DETAILS/ANALYSIS: The revised, proposed ordinance amends the following: • The table in Section 130.46: Measurement of Noise is repealed and replaced with standards set forth by Minn. Administrative Rules Ch. 7030. These standards are below*, **: Noise Area Classification 1 (Residential housing. religious activities, camping and picknicking areas, health services, hotels, educational services.) 2 (Retail, business and government services, recreational activities, transit passenger terminals.) 3 (Manufacturing. fairgrounds and amusement parks, agricultural and forestry activities.) Daytime Nighttime 1.-5a L0-) L50 Lin 60 65 50 55 65 70 65 70 75 80 75 80 Nighttime is defined as the hours between 10:00 p.m. and 7:00 a.m. and Daytime is defined as the hours between 7:00 a.m. and 10:00 p.m. The "L" measurements in the table signify the time during a one -hour period of monitoring that decibel level can occur; L10=10% of that time (6 minutes) and L50=50% of that time (30 minutes). * 'There is a land use classification 4: Undeveloped and unused land, water areas, under construction. These land use activities are not regulated in the table above. ** Noise Emission Reference Levels and Usage Factors is attached, giving examples of noise producers at various decibel levels. • Saturday construction 9:00 a.m. — 3:30 p.m. is allowed. o This allows time for residents to comfortably sleep in ancl be quiet in time for dinner on Saturdays. o The City Administrator has communicated that requests for this are almost always granted (from 8:00 a.m. or 9:00 a.m. to 3:30 p.m.), so this provision eliminates the time the Administrator must review and approve these requests. o 9:00 a.m. to 3:30 p.m. is still as or more restrictive than other cities. Page 2 City Council Meeting 12/20/2016 Consent/Regulor Agenda Item #29 o This would help allow for more competitive pricing on City projects and allow more timely completion of projects to minimize disruption to Lake Elmo properties. It does not limit these extended hours to City projects so as to not be viewed as arbitrary. • Construction hours are extended from 6:00 p.m. to 7:00 p.m. • The ordinance still allows the City Administrator to grant written permission for construction activity to occur vhen he/she finds that the activity is of urgent necessity and in the interest of public health and safety. This is seems to be a common standard in other City ordinances. • The ordinance no longer states that permission may be granted for construction during specific extended hours. It does still allow construction noise of up to 95 decibels to take place during any hour of any day if the construction takes place no less than 1200 feet from any dwelling. Noise of this decibel level will dissipate to ambient levels at 1200 feet from the noise source. FISCAL IMPACT: Allowing extended working hours may allow for tnore competitive pricing on City projects and allow more timely completion of projects to minimize disruption to Lake Elmo properties. OPTIONS: The Council may: • Approve the ordinance amendment as presented. • Amend the ordinance amendment and approve as amended. • Deny the ordinance amendment. RECOMMENDATION: Staff recommends that the Council approve the ordinance amendment as presented. "Move to approve Ordinance 08- amending Chapter 130: Noise Control." If approved, the Council may adopt Resolution 2016- , approving summary publication of Ord. OS-. "Move to adopt Resolution 2016- , approving mummy publication ofOrd. 08- " ATTACHMENTS: • Ord 08- amending Chapter 130: Noise Control • Resolution 2016- Summary Publication of Ord OS- • Ord OS- amendment to Chapter 130: Noise Control, as recommended by the Planning Commission • Other Cities Noise Ordinance Comparison Table • Summary of Construction Noise Approval Letters • Noise Level Chart • Estimating Sound Levels Diagram Page 3 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08- SECTION 1. The City Council of the City of Lake Elmo hereby amends Title VIII, Chapter 130: General Offenses; Noise Control, Sections 130.45 - 130.48 of the Lake Elmo Code of Ordinances to read as follows: NOISE CONTROL S 130.45 NOISE PROHIBITED. It shall be unlawful to make, continue, or cause to be made or continued, any noise in excess of the noise levels set forth unless noise is reasonably necessary to preserve life, health, safety, or property. (1997 Code, § 1370.01) Penalty, see § 10.99 § 130.46 MEASUREMENT OF NOISE. (A) Any activity not expressly exempted by this section which creates or produces sound regardless of frequency exceeding the ambient noise levels of the property line of any property (or if a condominium or apartment house within any adjoining apartment) by more than 6 decibels above the ambient noise levels as designated-4i fr) Ge--4o4,74---t-o4:--t-h-e Of t , A4.EW , 15:2 ti a n si=-4-t?+-14fri-€'r ;Minnesota Rule Part 70.30,0040., Noise Stnclarcis. ,7400-4),,E14,--44-4;-(10 1,4414444(;i4,-(4.,54:4444 +13). de-tec-,RD,44.--1=44-g-v41-,,tett-te,;•--%,a f,ou,n d 491906v I SJS LA515-4 . . „ (2. g-a44-44(-s--c,f—Sb;4-4(.4-ay-a-.144 i,,:.44t.,f.or.44,i3133-431333i33143333- (1997 Code, 5 1370.02) Penalty, see § 10.99 § 130.47 CONSTRUCTION EQUIPMENT. A) Purpose. The City understands that exceeding dec ibets above tile ambient rioise Levets is necessary f rorn time to time in order to use heavy equipment to perform construction activities nd make necessary improvenNnts whin the City. The foliov,iing, Set1'01'th specific. tirne,,s during v\ihich sLich heavyecii.4i-rient that exceeds the ambient noe [eve( may be used P Definition.s, ar 1-.3uri,?os,t,s of this Sc.,(;:t on, the tot.1(..),,,,ing defi;nitior HE,AVY EQUIPMENT. Compacr„orsiroti„e!'s, cranes, buttclozE.,r5, clo:Tlp trucks. excavators, forkhf ts., c)raders, jackhan-in-iers, loaders, pavement breaker's. pile dri'vers, pot tabte crusheis„ tractors, trenchers, ,1311 .other pieces of ec_iu',pirlent that generate SFIT+itar levets of' noise, OPERATED, Engine start-up or warm-up, dE4ivery and ioading/unioadin, o qquiornentisu)plies or ariN activity invoi.ving heavy equipment that c.-..xceeds ambient noise iPvels, I33.-F.4Y13pq1-133-1€1fl4-33&13:14";4-3b-E334.34•P4ili3t.tt"-Id-1-t44,23.-t11r1)3-EAA-1334-4t.F1-E1-431-}t..1-F-:-S-4;44)313.00 p,m.t 7: 0.0 Fiea Y eqt31P111e111t may be ()PCrated in exc.,ess of arribiei-,t. [)CAevots between the hours pi 7:00 m, U.s TOO p,in,on'Areekdays and ot-- Saturdays frorn 9:00 a.m. to 3;30 p„rn,Ho heavy pHen cccrdio nhctnoise 'Levels sha'U be ()berated on Sundays or state and 'federal holidays, No tle..,:yy equipment shall be operated at any time under any circum-Ltanc:es if the S1C33-EFF:4d. ,rioi.se level from the operation exceeds 100 decibels measured along any property line. .1-1ee,r-,--44---t.4.4.4,--4'42-€4-bel--rna-4+un-1, nc (jmt. Sf.T3CttOrl; '°,,k1h€,n- any -of tii-1+?-a-bov-E-2.--t4a.r:44e-d th,31,331,-31331-Gf133311F3.11343+C.11311F+11-3-3304(333-343.3141,313133-130-131-E-F1.04-S-C--.;-441?1,/+.13-1.:. pfh c.,'(::‘,p-ReGt4G,r-i,-.'44,44,1-4: „Q.-94PG t-9,44.44 t33311---113111-3-333136433333131;,13431344F333-3.133.34311334-3*33313313c4.4,44F44,4, 3331t, 13113-33313'-:0-PlE-s-afse-E--.1434,-th---1-44,---4444:,-;e36-t1313331.1331--a-13133313-a343134/-3-,13139413333E313-e3434-4333:3-€3-td-f-r t 5.? N-C4i,Q44:3-414 iN;414€4,s--244i,-.2 49191163:1SJS1,A515-4 01)0 »L 1-.4.-!-S-' 43,-Efi,Lif+41.€4-4. i..i.;,tei=na..1:---c-;(1-44:i-b4z,0:4-4rern-.--C--4-1;514-F1-('-'.<4i---powe-r-, -car t !.-leavy eduii:1nlent be ober,7:Ated e,y(ciy--sci of the ambif-::iit noise leve!,s tiMeS e0L. a(tov•'edby Par,:ag,ra,,,)h (C'i of this Section it is. found by Ci Adriihmistratoi: that the activity: is Of necessity and is in the interest of the public heiedth, safetiLyr; welfare.. The City ,tnistrator rnust grant written permission, Permission by tl-ie City /ii:Orninistrator may be granted for the operation of flea \ry equibment. in excess ot the an-ibient ;eveiis during any hour of any day for a period not to exceed 3 days or less while the emergency continues. .TI-14s—Pe-C-M4 Written permission may be renewed bi- (-it, cinTiniror for periods of 3 days or less if the emergency continues. ,i.-P.--tne-EV-e-qt--ct--a-de-te.r-rtioi-i of to a specoi-at tti.i 5i-00 p, e ef: the-cd Ge n. ",,.! t're Zre44:44e,0:t rite-ri;a1,-G:.34:n-146,Ert44Wr-ef-i c;;i, ?,e 0 r 44-Gtio-n-e-c-14if2,4:-).4:::-!4t,-,-4.nte.c4;'it:i-c49-in-b-ia-s-t.,:icifl, bow€4---.9R-i-t-r--i-1- t4 9-13T ,01,''Z;St. V I tieS neolving operation of heavy eduioment producimg a noise levet of' up to 95 decibels that tak.,es place no teSS than 1,200 feet in any direction from any dwelling,- a --pe,r44,t. may be aM.ovled, by written permission granted Y the City AdininistratoL for operation during any hour of any day. Ambient nolse tevels must be maintained at: an property 'dries, S 130.48 OUTDOOR IMPLEMENT. (A) Except as stated, any power lawn mower, snowblower, power hedge clipper, power saw, or other implement, designed primarily for outdoor use, shall be operated only between the hours of 7:30 a.m. to 9:00 p.m. on weekdays, or between the hours of 9:00 a.m. to 9:30 p.m. on Saturdays, Sundays, and state and federal holidays. (B) However, if the equipment operation conforms to the .-1-1-C)--X0',0-1 :70,4)W4b4e-Sk4-Efi4 amb',ent_ noise levels as stated, it may be operated during the above prohibited hours. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 08- was adopted on this day of 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor 491906v1 SJS L.A515-4 ATTEST: Julie Johnson, City Clerk This Ordinance 08- was published on the day of , 2016. 491906v 1 S.IS LA515-4 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2016- RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08- BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08- an ordinance to amend the City's Noise Ordinance; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No. 08- to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08- , which amends Chapter 130: General Offenses; Section 47: Construction Equipment. The revised ordinance amends the standards as follows: Adopts Noise Area Classification Table set forth in Minn. Administrative Rules Ch. 7030. Allows the operation of heavy equipment for the purpose of construction on Saturdays from 9:00am — 3:30pm and weekdays from 7:00am to 7:00pm (not including state and federal holidays). A special permit may no longer be granted in the event of a determination of substantial economic loss. The full text of Ordinance No. 08- regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a fuli copy of the ordinance be placed in a public location within the City. Dated: December 20, 2016 is available for inspection at Lake Elmo city hall during Resolution 2016-0 Page 1 of 2 Mayor Mike Pearson ATTEST: Julie Johnson, City Clerk (SEAL) The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution 2016-0 Pane 2 of 2 ast.)h.-Thihtt-st: re,attthhhanttk-tti tht the f:,4.arlIvh';:,.; tAot. ; irihrihei..1 hciri CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08- SECTION 1. The City Council of the City of Lake Elmo hereby amends Chapter 130: General Offenses; Section 47: Construction Equipment of the Lake Elmo Code of Ordinances to read the following: (A) Except as stated, no pile driver, jackhammer, or other r construction eqiE4P-ri4:4 activity inciuclinQ ii)ot riot, Limited to: operation, servicing, Firlc1_ i7ing,irie star t-upiviarrn-up of heavy construction ecluipment; loading, or tiniceadii: of heavy equipm shall be aUowc1 between the hours of 67 6:00 p.m. to 7:00 a.m. on weekdays, and during any hours on Saturdays, Sundays, and state and federal holidays. No equipment shall be operated at any time if the sound level from the operation exceeds 100 decibels measured along any property line. 44,--t-4e-4i.?-e.4, X-i-Fr447141e4}1-4-Rd 1hniti ,?74.444:4•4AVE1-4E-JA.1,--ET4',41-P1 When any of the above named equipment is used for any purpose other than construction, the ambient noise levels apply. (B) No internal combustion engine or any other power unit when operated in connection with construction or demolition equipment shall be operated at any time other than at the times as set forth in this section, and any sound emitted from any engine or power unit shall not exceed 83 decibels measured along the property line. UnnecessarydJni 03 internai coniibustion enc,ines is, pio t"L1 AL LUtIOl 0ir ovilered combustion ci-ing,ines siikkbe oropeily muffled or if iii,41,:i4;1„-aciiiki-iiii-Ei,,,4:34:4)44)-"k*".34:) 4S- VvOkA-d- r€4.4.,t. The foliowinh sr.)ecificany exempteci from ale probilyition L;nd scietion, tl es Q)" an t ed EA n M hater, perrrtission of the. City Aciiininistiatof for which the CiLV Administrator ttiat the iwtivitir o! i..ii-c,Tent necessity iiind ti-ie 'in-Lc:rest Of heal.th and safety, The exemption may be granted for the operation during any hour of any day for a period not to exceed 3 days or less white the emergency continues. This nni 0 t r:S'SA'01-: may be renewed for periods of 3 days or less while the emergency continues. 4-9-t.he utt T i tAy° .401 !II l 9rav .grant a sp(t-Ci6 p 11)"! iJ 0 YA, ri construction throughout the hours of 7:00 a.m. to 9:30 p.m. on weekdays and throughout the hours of 1:00 p.m. to 5:00 p.m. on Saturdays, Sundays, and state and federal holidays upon the condition that while any construction equipment, internal combustion engine, or power unit is in operation, its location shall not be Less than 6401000 feet in any direction from any dwellings. Any person SOEKT C Hrd 5')S1 I 03t 11 V2 an iiiipPtication vvith tile City that .sPates the proposed dates which constru(Mr 0 LC WEAd such hours, the tocation of Ole noise source, iea,son for reciuest(ici excepti30. iiind stept'13 b 1& 3 OJTAE,';PtiTliZe- the'c ieyel, The City shalt. QjVEA ten ) &VS n fl, OCAike t'.0 property owners wi1hin 1000 feet of the noise source. .43 p(ifrscinL1313fl LO bo ei.`3 etAl iififected by the exciniphtion n tatemerit 0) CA ( UoHit ten Arz: Of the date0 ninarked. Sucht for shait be :tieLby Cou. 0 tine City concrovers,,,yxists cope;:i°, trio deni;..-0. siuch F.J erMit V d S !, r IT! a h a tni b 0°1 C' ',)! !,) Sa at Which pey-,s0.',..:t f 1 Lcv‘r.en tii),e, °poor t: () be Cjt,y Counc hot ci s,..1c..:h a F-!e;,,,,,,!.;1•1";' (' qdeS t. Of the<D3 or h ",/ 0 er'S fi 1 CO be vcYsei,,,i affected by t`ne exernption appijecl for. Within thirty (30L,rdays of receipt, ofCoe,„ ti,-).e City C()uricil shall approve or decry ac.oticRition., it rhav bezai?oroved only if the Cou!Kji, firids th-at comptiahce t'.h iequirel'r:enLs of tivjs Chaf,Yter YVoud constirue unreasclnabie iNtricishiD on tbe 'oftr,...n' persons or on the community.. In deer .wh,..--ther to cTahi: (-)1' denv the zior,Y0cation 1...he City CoLvIci, shali3 orre the h:,.:Ardshlp aRainst: the ar..iVef'Se irnha:J. or, the ":.eaith., s;111etv and vve„,.1,,!'are 0'; the persons affected, the adv,F.4csi prory0i-tv affect..A and any other ad-,4..--,-rse Effects of qrantinR, the The. exemr„.0-,Aon may D'e: g.)ca '.ceCi 1jriieC0 ofldt3u ctudin. a Lti-oe s1"1.;:di Zif4cf-?..Wr'S.:74--ie)E11-M4H,Gt4OPrc-ce-frc f44'vv-€4:-.474.)-4-4!4--O44-4-.)p(7V-rr.:, or- OpP ''CI.421-ye1a I, SCIOw C 00, 1 0 t. lila te f) a or sweec)irr..,; ;:7.1OH ere Set, ort.fty'L the tabl.e of 130.46 (A), (..ed) 3001.1c .:,10eCtS that aro Ci."Air he C.! C',6 !".)V 0:- thejr c.ontot(A,ors or sub ,conl...ractors Lhat is be.i.'1',7,1,erforilled rp,preserve the public hc-aiti-)., safety or' vy,,E'.‘lfare flIclu.dinc_-;• but r',,ot tirnited to k:tearing,. yl.ater systems, storm and shhitary sevver r, sLorrnv e hrn.,..,.(Qerrient., vv. hiCh 0erforrned IDEqwe.er I, he hours of 7.00 o (o 700 pm on:,-/eekdays af.(1' 9:00 arri. to SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 08-_ was adopted on this day of May, 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor AlI EST: Julie Johnson, City Clerk This Ordinance 08-_ was published on the day of . 2016. Table Outlining Comparison of Lake Elmo's Noise Ordinance to Other Cities City Allowable Allows Allows Allows Construction Construction or -Construction or Construction on Hours Saturday Sunday Federal I lolidays Lake Elmo 7:00 a.m. - No No No 6:00 p.m. Oakdale 7:00 - 9 a.m. - 5 No No 7:00 p.m. p.m. Rochester 7:00 a.m. - 700 a,111, - 12:00 p.m. - Doesn't 10:00 p.m. 10:00 p.m. 10:00 p.m. specify or prohibit. Eagan 7:00 tun. - 7:00 a.m. - 7:00 a.m. -- 7:00 a.m. - 10:00 p.m. 10:00 p.m. 10:00 pan. 10:00 p.m. Cottage 7:00 ;LIM - 9:00 a.m. - Grove 7:00 p.m, 7:00 p.m, Blaine 7:00 min. 7:00 a,rn. - 1(1:00 p.m. 10:00 p.m. Allows Exceptions - Emergency situation: permit can be granted for operation any hour of any day. - Determination of economic loss: Permit can be granted for operation 7:00 a.m. 9:30 p.m. on weekdays and 1:00 p.m. - 5:00 on Saturdays, Sundays, and holidays. - Emergency work: exclusively MPCA to preserve public health, safety standards or welfitre, or in the performance for to restore public service or receiving eliminate a public hazard are land use exempt and shall inform the City category. Administrator as soon as possible. - Cases ofurgent necessity in the Doesn't interest of public health and specify. safety: a permit may he obtained to allow work during prohibited hours. - Wit is determined that the public health and safety is not impaired or that no loss or inconvenience would result to any party in interest. - Public work construction and Doesn't maintenance by federal, state, specify. county or city authorities or their contractors and sub -contractors. - Emergency public works repair/construction. No No - Residents may conduct construction on own property weekdays 7:00 a.m. - 10:00 pan, and weekends and holidays 8:00 a.m.- 9:00 p.m, 7:00 a.m. - 7:00 a.m. - - Perim-mance of city or state 10:00 p.m. 10:00 pm. authorized, sponsored, or licensed work to preserve the, public health, safety or welfare. - Work necessary to restore public service or eliminate a public hazard. - Activities duly authotized, sponsored or licensed by the city pursuant to conditions of an authorizing license, permit, or contract. Maximum Number of Allowable Days for Decibels Permit 10(1 3 days, can decibels be renewed for periods a/3 days while emergency continues. Does not specify. Code Admin- istrator Doesn't spec try. City Admin- istrator 3 days, can Police be renewed Officer for periods of 3 days while emergency continues. Doesn't specify. Doesn't NIA specify. Doesn't soccifY. Doesn't specify. City engineer can make excep- tions for public work. Doesn't speci fY. Police Officer Construction must bemore than Saturdays '8am' 6OOftaway from existing Savona 330pm residences Construction must be more than Village East Saturdays 8am' 6DUftaway from existing Trunk Sewer 3:30pm residences - 2015construction season Saturdays '7am Limited toavailability of[ity's 4pm & W1'F 7am construction observer if applicable 2016 construction Panka|o 7pm (4Ohradvance notice requined). season Old Village Phase M-F7am 8pm Construction must bemore than 600ftaway from existing residences and limited to availability cf[ity's construction Some Saturdays observer ifapplicable (48hr |nwood3rd 9am-3:30pm advance notice nequired). 2016construcLion season Construction must bemore than 60Oftaway from existing dwellings and limited toavailability ofCity's Saturdays9am construction observer ifapplicable 2016constnuct)on Hammes 3:30pm (4Bhradvance notice requ|ned). season Saturdays9am Boulder Ponds 3:30pm Construction must bemore than 6OUftaway from existing dwellings and limited toavailability of[ity`s construction observer ifapplicable 2015construction (48 hr advance notice required). season Construction must bemore than 60Oftaway from existing dwellings and limited toavailability of[by's Saturdays 8am construction ubaen/pr if applicable 2016 construction Wildflower 3:30pm (48hradvance notice requined). season Deadlines Rain events, deadlines Economic impact 10 the City and area businesses and public safety DackMUingtrench, weather delays Weather delays Late season to start construction i$0,411Naijr 4 Noise Level Chart A noise level chart showing examples of sounds with dB levels ranging from 0 to 180 decibels. ditA Home & 'Yard Appliances Workshop & Construction 0 healthy hearing threshold 10 a pin dropping 20 rustling leaves 30 whisper 40 babbling brook computer 50 light traffic refrigerator 00 conversational speech air conditioner 70 shower dishwasher 75 toilet flushing vacuum cleaner alarm clock garbage disposal 85 passing diesel truck snow blower 90 squeeze toy lawn mower arc welder 95 inside subway car food processor belt sander 100 motorcycle (riding.) handheld drill 105 sporting event table saw 110 rock band jackhammer 1 emergency vehicle siren riveter thunderclap oxygen torch 125 balloon popping 130 peak stadium crowd noise 135 air raid siren 'et engine at takeoff firecracker ghter jet launch cap gun shotgun .357 magnum revolver safety airbag owitzer cannon ocket launch Fstiinati g Soun evels Sire Law nverse In the ea WC11(1, tEe n erst scuare law is always an idealizationbecause it assumes exactly equal sound propagation in all di:ections.„ If there are reflective surfaces in the sound field, then reflected sound viE add to the directed sound and you will zet more sound at a field location than the inverse square law predicts. If there are barriers between. the source and the point of measurement, you may ei less than the inverse square law predicts Nevenheless, the inverse square law is the logical first estimate of the sound You would get at a distant point in a reasonably open area. d d If vou measure, a sound leikvelli =95 dB at distance (11 = 2 = 65€1679, it then at distance (1= 365.76 tn= 20C ft the inverse square Iaw predicts a sound level — 66-:7 dB http://hyperphysics.phy-astr.gsu.edu/hbase/acoustic/isprob2.html BUILDERS ASSOCIATION OF THE TWIN CITIES City ofLake Elmo Attn: Mayor Mike Pearson 3UOOLaverne Ave N Lake Elmo, Minnesota 55042-9529 Re: City Noise Ordinance Relating to Construction Activity Dear Mayor Pearson: Via Electronic Mail The Builders Association of the Twin Cities ("BATC") recently reviewed the City of Lake Elmo's ("City") proposed changes to its noise ordinance ("proposal") relating to construction activity. We have significant concerns with the proposal, which will adve rsely impact BATC members and their customers. More specif ical ly, based on our i nte rnal review and that of our legal counse 1, we be lieve that the City's construction noise policies in the proposal are substantially out of compliance with established state and local precedent. BATC and its memberswantto be responsible participants inthe developmentof quality housing projects inthe City; in this regard we expectto complywith reasonable rulesand regulationsthat balance the needs ofcurrent residents with the development processes creating homesfortheOty's new residents. We are writingto requestthatthe Citywork with BATC and its members working in the City to review and amend the proposal. Ourgoal in working with you directly isto addressthe areas of concern regardingthe proposal. We offerthe following specific comment on the proposal: The Proposal Arbitrarily Restricts Private Construction Projects and Exempts Public Projects. The City cannot arbitrarily exempt itself and its contractors f rorn the same restrictions placed on private contractors based ona contention of"public benefit" This ispatently discriminatory and completely arbitrary. Evidence of a Problem: The City cannot arbitrarily enact an ordinance to restriathe use of private property unless it has confirmed the existence of a problem and drafted an ordinance targeted at correctingthe problem. Random neighborhood complaints do not constitute such evidence. Any attempt to restrict normal construction activity must be grounded in the p rote ction of legitimate health, safety and welfare objectives. Arbitrarily restricting construction activity without being able to tieittoan appropriate use of police powerto accomplish a proper purpose isunlawful. Noise Thresholds. The existing ordinance purports to restrict a limited category of noise -emitting equipment (piledrivers and jackhammers or similar high -impact equipment) after 6prn and on weeke nds/holidays; this must be narrowly read based on the examples provided. Consequently, this restriction does not restrict routine construction activity unless otherwise restricted in the building permit ordevelopment approvals. The existing ordinance also allows a general exemption for equipmentthat does not generate offsite noise impacts based onthe specified decibel thresholds. Even ifthe category ofequipment isbroadly construed, if we demonstrate compliance with general noise standards, builders are entitled to engage inroutine construction activity. The members of BATC considerthe City's construction noise policies to be a matterof significant concern; we hope that by workingtogether on this important policyissue we can improve on the development opportunities in the City for all residential developers and, in turn, provide the City with high -quality housing choices fnryou/residents. BATC urgesthe City to engage BATC and its members working in the Cityto discuss how bestto proceed torespond toBAT[sconcerns. | look forward tospeakingwithyou aboutthismatter. JamesA.Vade Directorof Advocacy Cc: Council Membedustin8|oyer Council Membedu|ieFUUet Council MembediULundgren Council MemberAnneSmith Khs<inaHandt,City Administrator Pete/[oy|e'Larkin Hoffman David Siegel, BATC TI 1F, CITY (..)F LAKE ELMO TO: Mayor and Council FROM: Julie Johnson, City Clerk AGENDA ITEM: Employee Handbook STAFF REPORT DATE: December 20, 2016 CONSENT ITEM 30 BACKGROUND: The revised Employee Handbook has been forwarded by the Human Resources Committee for consideration. The City's current Employee Handbook was adopted in October, 2012. Due to changes in state and federal law, and inconsistencies in the handbook, the Human 'Resources Committee has been working on a revised Employee Handbook in 2016. ISSUE BEFORE COUNCIL: Should the Council adopt the revised Employee Handbook? PROPOSAL DETAILS/ANALYSIS:, The revised Employee Handbook was drafted using a template obtained from the League of Minnesota Cities that provides references to the most cun-ent laws and standard personnel procedures. The HR Committee reviewed each section and compared it to the City's current handbook to create the updated (locument. The next steps in the process are for the City Council to review and accept the revised Employee Handbook and for the City's legal counsel to review the document prior to implementation. The Council is asked to consider approving the policies and allow staff latitude to make corrections and formatting changes necessary after further review. Changes to the policies would be brought back individually for Council approval. This policy would not be effective until legal review is completed. OPTIONS: 1) Approve the revised Employee Handbook, subject to review and amendment by the City Attorney 2) Amend and then Approve the Employee Handbook, subject to review and amendment by the City Attorney 3) Do not adopt the revised Employee Handbook RECOMMENDATION: The 1IR Committee recommends approval of the revised Employee Handbook, subject to legal review and minor revisions by staff. THE CITY OF HUMAN RESOURCES & BENEFITS INFORMATION PERSONNEL POLICY MODEL Adopted December XX, 2016 (superseding all other versions) INTRODUCTION Purpose This handbook provides information to you, as an employee of the City of Lake Elmo, about certain terms and conditions of your employment. It is not, and should not be considered, an employment contract. Your continued employment, and the conditions of the employment, is solely within the discretion of the City of Lake Elmo. The handbook summarizes major policies and programs related to your employment. Additional information about many of these policies and programs is available from the city's Administration office. Please take advantage of those resources to assure that you are fully aware of your rights and responsibilities as an employee of the City of Lake Elmo. Except as otherwise prohibited by law, the City of Lake Elmo has the right to terminate any employee at any time for any or no reason. Employees may similarly terminate employment at any time for any reason. Scope These policies apply to all employees or the city, unless covered in a collective bargaining agreement. Except where specifically noted, these policies do not apply to: 1. Elected officials 2. City attorney 3. Members of city boards, commissions, and committees 4. Consultants and contractors 5. Volunteers, except as specifically noted for paid -per -call firefighters. If any specific provisions of the personnel policies conflict with any current union agreement or civil service rules, the union agreement or civil service rules will prevail. Union employees are encouraged to consult their collective bargaining agreement first for information about their employment conditions. Nothing in these policies is intended to modify or supersede any applicable provision of state or federal law. These policies serve as an information guide to help employees become better informed and to make their experience with the city more rewarding. Departments and other classes of employees may have special work rules deemed necessary by the supervisor and approved by the city administrator for the achievement of objectives of that department. Each employee will be given a copy of such work rules by the department upon hiring and such rules will be further explained and enforcement discussed with the employee by the immediate supervisor. DEFINITIONS For purposes of these policies, the following definitions will apply: Authorized Hours The number of hours an employee was hired to work. Actual hours worked during any given pay period may be different than authorized hours, depending on workload demands or other factors, and upon approval of the employee's supervisor. Benefits Privileges granted to qualified employees in the form of paid leave and/or insurance coverage. Benefit Earning Employees Employees who are eligible for at least a pro -rated portion of city -provided benefits. Such employees must be year-round employees who work at least 20 hours per week on a regular basis. Demotion The movement of an employee from one job class to another within the city, where the maximum salary for the new position is lower than that of the employee's former position. Direct Deposit As permitted by state law, all city employees are required to participate in direct deposit. Exempt Employee Employees who are not covered by the overtime provisions of the federal or state Fair Labor Standards Act. FICA (Federal Insurance Contributions Act) FICA is the federal requirement that a certain amount be automatically withheld from employees' earnings. Specifically, FICA requires an employee contribution of 6.2 percent for Social Security and 1.45 percent for Medicare. The city contributes a matching 7.65 percent on behalf of each employee. Certain employees are exempt or partially exempt from these withholdings (e.g., police officers). 2 Fiscal Year The period from Jan. 1 to Dec. 31. Full -Time Employee Employees who are required to work forty (40) or more hours per week year-round in an ongoing position. Hours of Operation The city's regular hours of operation are Monday through Friday, from 8 a.m. to 4:30 p.m. Management Employee An employee who is responsible for managing a department or division of the city. Non -Exempt Employee Employees who are covered by the federal or state Fair Labor Standards Act. Such employees are normally eligible for overtime at 1.5 times their regular hourly wage for all hours worked over forty (40) in any given workweek. Part -Time Employee 'Employees who are required to work less than forty (40) hours per week year-round in an ongoing position. Pay Period A fourteen (14) day period beginning at 12:01 a.m. on Monday through midnight on Sunday, fourteen (14) days later. PERA (Public Employees Retirement Association) Statewide pension program in which all city employees meeting program requirements must participate in accordance with Minnesota law. The city and the employee each contribute to the employee's retirement account. Promotion Movement of an employee from one job class to another within the city, where the maximum salary for the new position is higher than that of the employee's fonner position Reclassify Movement of a job from one classification to another classification because of a significant change in the position's duties and responsibilities Seasonal Employee Employees who work only part of the year (100 days or less) to conduct seasonal work. Seasonal employees may be assigned to work a full-time or part-time schedule. Seasonal employees do not earn benefits or credit for seniority. Service Credit Time worked for the city. An employee begins earning service credit on the first day worked for the city. Some forms of leave will create a break in service: Temporary Employee Employees who work in temporary positions. Temporary jobs might have a defined start and end date or may be for the duration of a specific project. Temporary employees may be assigned to work a full-time or part-time schedule. Temporary employees do not earn benefits or credit for seniority. Orientation Period A six-month period at the start of employment with the city (or at the beginning of a promotion, reassignment, or transfer) that is designated as a period within which to learn the job, unless covered by a collective bargaining agreement stating a different time frame. The training period is an integral extension of the city's selection process and is used by supervisors for closely observing an employee's work. An employee serving his/her initial probationary period may be disciplined at the sole discretion of the City, up to and including dismissal, An employee so disciplined, including dismissal, will not have any grievance rights. Nothing in this policy handbook shall be construed to imply that after completion of the probationary period, an employee has any vested interest or property right to continued City employment. Time served in temporary, seasonal, volunteer or interim positions are not considered part of the probationary period. If an emergency arises during an employee's probationary period which requires a leave of absence, such time off, if granted, will not be considered as time worked, and the probationary period will be extended by the length of time taken. Paid Time Off (PTO) Paid authorized absence from duty. Transfer Movement of an employee from one city position to another of equivalent pay. Weapons Weapons are defined to include all legal or illegal dreams, switchblade knives, or any other object that has been modified to serve as a weapon or that has the primary purpose of serving as a weapon. Workweek A workweek is seven consecutive 24-hour periods. For most employees the workweek will run from Monday through the following Sunday. With the approval of the city administrator, departments may establish a different workweek based on coverage and service delivery needs (e.g., police department, fire department, public works department). 4 EEO Policy Statement The City of Lake Elmo is committed to providing equal opportunity in all areas of employ-ment, including but not limited to recruitment, hiring, dernotion, promotion, transfer, recruitment, selection, lay-off, disciplinary action, teiinination, compensation and selection for training. The City of Lake Elmo will not discriminate against any employee or job applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic infonnation, status with regard to public assistance, veteran status, familial status, or membership on a local human rights commission or lawful participation in the Minnesota Medical Cannabis Patient Registry. Data Practices Advisory Employee records are maintained in a location designated by the city administrator. Personnel data is retained in personnel files, finance files, and benefit/medical files. Information is used to administer employee salary and benefit programs, process payroll, complete state and federal reports, document employee perfon-nance, etc. Employees have the right to know what data is retained, where it is kept, and how it is used. All employee data will be received, retained, and disseminated according to the Minnesota Government Data Practices Act. Media Requests All city employees have a responsibility to help communicate accurate and timely infon-nation to the public in a professional manner. Requests for private data or information outside of the scope of an individual's job duties should be routed to the appropriate department or to the data practices authority. Any employee who identifies a mistake in reporting should bring the error to the city administrator or other appropriate staff Regardless of whether the communication is in the employee's official city role or in a personal capacity, employees must comply with all laws related to trademark, copyright, software use, etc. All requests for interviews or information from the media are to be routed through the city administrator. No city employee is authorized to speak on behalf of the city without prior authorization from the city administrator or his/her designee. Media requests include anything intended to be published or viewable to others in some formsuch as television, radio, newspapers, newsletters, social media postings, and websites. When responding to media requests, employees should follow these steps: I. If the request is for routine or public intbnnation (such as a meeting tinie or agenda), provide the information and notify the city administrator of the request. 2. If the request is regarding information about city personnel, potential litigation, controversial issues, an opinion on a city matter, or if an employee is unsure if the request is a "routine" question, forward the request to the city administrator. An appropriate response would be, "Per our city policy, please contact the city administrator for a response to your inquiry" All news releases concerning city personnel will be the responsibility of the city administrator. When/if the city administrator authorizes a staff person to communicate on behalf of the city in interviews, publications, news releases, on social media sites, and related communications, employees must: • Identify themselves as representing the city. Account names on social media sites must be clearly connected to the city and approved by the city administrator. • Be respectful, professional, and truthful when providing information. In most cases, only factual information (not opinions or editorial comments) should be provided: "The city finished street cleaning on 16 streets in the northwest corner of the city this past week" instead of "The city is doing a great job with street cleaning this year!" Corrections must be issued when needed. • Generally not include personal opinions in official city statements, One exception is communications related to promoting a city service. For example, an employee could post the following on the city's Facebook page: "My family visited Hill Park this weekend and really enjoyed the new band shelter." Employees who have been approved to use social media sites on behalf of the city should seek assistance from the city administrator on this topic. • Notify the city administrator if they will be using their personal technology (cell phones, home computer, cameras, etc.) for city business. Employees should be aware that the data transmitted or stored may be subject to the Minnesota Government Data Practices Act. Personal Communications and Use of Social Media It is important for city employees to remember that the personal communications of employees may reflect on the city, especially if employees are commenting on city business. The following guidelines apply to personal communications, including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements: • Remember that what you write or post is public, and will be so for a long time. It may also be spread to large audiences. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information or photos that you would not want your boss or other employees to read, or that you would be embarrassed to see in the newspaper. Keep in mind harassment, bullying, threats of violence, discrimination, or retaliation that would not be permissible in the workplace is not permissible between co- workers online, even if it is done after hours, from home and on home computers. • The City of Lake Elmo expects its employees to be fair, courteous, and respectful to supervisors, co-workers, citizens, customers, and other persons associated with the city. Avoid using statements, photographs, video, or audio that can be reasonably viewed as malicious, obscene, threatening or intimidating, disparaging, or tnight constitute harassment or bullying. Examples of such conduct might include offensive posts meant to intentionally harm someone's reputation or posts that could contribute to a hostile work environment on the basis of sex, race, national origin, age, color, creed, religion, disability, marital status, familial status, veteran status, sexual orientation, gender identity, or gender 6 expression, status with regard to public assistance or membership or activity in a local commission. If you publish something related to city business, identify yourself and use a disclaimer such as, "I am an employee of the City of Lake Elmo. However, these are my own opinions and do not represent those of the City of Lake Elmo." City resources, working time, or official city positions cannot be used for personal profit or business interests, or to participate in personal political activity. Some examples: a building inspector could not use the city's logo, email, or working time to promote his/her side business as a pluinber; a parks employee should not access a park after hours even though he or she may have a key; a clerk, while working at City Hall, should not campaign for a friend who is running for City Council. Personal social media account name or email names should not be tied to the city (e.g., Lake Elmo Cop). CITYWIDE WORK RULES & CODE OF CONDUCT Conduct as a City Employee In accepting city employment, employees become representatives of the city and are responsible for assisting and serving the citizens for whom they work. An employee's primary responsibility is to serve the residents of Lake Elmo. Employees should exhibit conduct that is ethical, professional, responsive, and of standards becoming of a city employee. To achieve this goal, employees must adhere to established policies, rules, and procedures and follow the instructions of their supervisors. The following are job requirements for every position at the City of Lake Elmo. All employees are expected to: • Perform assigned duties to the best of their ability at all times. • Render prompt and courteous service to the public at all times. • Read, understand, and comply with the rules and regulations as set forth in these personnel policies as well as those of their departments. • Conduct themselves professionally toward both residents and staff and respond to inquiries and information requests with patience and every possible courtesy. • Report any and all unsafe conditions to the immediate supervisor. • Maintain good attendance while meeting the goals set by your supervisor. Attendance & Absence The operations and standards of service in the City of Lake Elmo require that employees be at work unless valid reasons warrant absence or an employee has a position that has been approved to work remotely. In order for a team to function efficiently and effectively, employees must fully understand the goals that have been set for them and the time that is required to be on the job. Understanding attendance requirements is an essential function of every city position. 7 Employees who are going to be absent from work are required to notify their supervisor as soon as possible in advance of the absence. In case of an unexpected absence, employees should call their supervisor before the scheduled starting time and keep in mind the following procedures: • If the supervisor is not available at the time, the employee should leave a message that includes a telephone number where he/she can be reached and/or contact any other individual who was designated by the supervisor. • Failure to use the established reporting process will be grounds for disciplinary action. • The employee must call the supervisor on each day of an absence extending beyond one (1) day unless arrangements otherwise have been made with the supervisor. • Employees who are absent for three (3) days or more and who do not report the absence in accordance with this policy, will be considered to have voluntarily resigned not in good standing. • The city may waive this rule if extenuating circumstances warranted such behavior. This policy does not preclude the city from administering discipline for unexcused absences of less than three (3) days. Individual departments may establish more specific reporting procedures. For budgetary and confidentiality reasons, non-exempt employees (eligible for overtime pay) are not authorized to take work home or work through lunch without prior approval from their supervisor. Access to and Use of City Property Any employee who has authorized possession of keys, tools, cell phones, pagers, or other city - owned equipment must register his/her name and the serial number (if applicable) or identifying information about the equipment with his/her supervisor. All such equipment must be turned in and accounted for by any employee leaving employment with the city in order to resign in good standing. Employees are responsible for the safekeeping and care of all such equipment. The duplication of keys owned by the city is prohibited unless authorized by the city administrator. Any employee found having an unauthorized duplicate key will be subject to disciplinary action. Appearance Departments may establish dress codes for employees as part of departmental rules. Personal appearance should be appropriate to the nature of the work and contacts with other people and should present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. Dress needs vary by function. Employees who spend a portion of the day in the field need to dress in a professional manner appropriate to their jobs, as determined by their supervisor. Employees may dress in accordance with their gender identity, within the constraints of the dress codes adopted by the city. City staff shall not enforce the city's dress code more strictly against transgender and gender diverse employees than other employees. Conflict of Interest City employees are to remove themselves from situations in which they would have to take action or make a decision where that action or decision could be a perceived or actual conflict of interest or could result in a personal benefit for themselves or a family member. If an employee has any question about whether such a conflict exists, he/she should consult with the city administrator. Falsification of Records Any employee who makes false statements or commits, or attempts to commit, fraud in an effort to prevent the impartial application of these policies will be subject to inunediate disciplinary action up to and including termination and potential criminal prosecution. Personal Telephone Calls Personal telephone calls are not to interfere with city work and are to be completed as quickly as possible. Any personal long distance call costs will be paid for by the employee. Please refer to the cell phone policy for information on use of cellular phones. Political Activity City employees have the right to express their views and to pursue legitimate involvement in the political system. However, no city employee will directly or indirectly, during hours of employment, solicit or receive funds for political purposes. Further, any political activity in the workplace must be pre -approved by the city to avoid any conflict of interest or perception of bias such as using authority or political influence to compel another employee to apply for or become a member in a political organization. Smoking The City of Lake Elmo observes and supports the Minnesota Clean Indoor Air Act. All city buildings and vehicles, in their entirety, shall be designated as tobacco free, meaning that smoking in any form (through the use of tobacco products such as pipes, cigars, and cigarettes) or "vaping" with e-cigarettes is prohibited while in a city facility or vehicle. Smoking of any kind, including pipes, cigars, cigarettes, vaping with c-cigarettes, and the use of chewing tobacco, is prohibited for employees while on duty. Employees 18 and over are allowed to smoke only during their breaks and lunch, and only in areas designated for that purpose. EMPLOYEE RECRUITMENT & SELECTION Scope The city administrator or a designee will manage the hiring process for positions within the city. While the hiring process may be coordinated by staff, the City Council is responsible for the final hiring decision and must approve all hires to city employment. All hires will be made according to merit and fitness related to the position being filled. 9 Features of the Recruitment System The city administrator or designee will determine if a vacancy will be filled through an open recruitment or by promotion, transfer, or some other method. This determination will be made on a case -by -case basis. The majority of position vacancies will be filled through an open recruitment process. Application for employment will generally be made by application forms provided by the city. Other materials in lieu of a formal application may be accepted in certain recruitment situations as determined by the city administrator or designee. Supplemental questionnaires may be required in certain situations. Al! candidates must complete and submit the required application materials by the posted deadline, in order to be considered for the position. The deadline for application may be extended by the city administrator. Unsolicited applications will not be kept on file. Position vacancies may be filled on an "acting" basis as needed. The City Council will approve all acting appointments. Pay rate adjustments, if any, will be determined by the City Council. Testing and Examinations Applicant qualifications will be evaluated in one or more of the following ways: training and experience rating; written test; oral test- or interview; performance or demonstrative test; physical agility test; or other appropriate job -related exam. Intel-nal recruitments will be open to any city employee who: (1) has successfully completed the initial training period; (2) meets the minimum qualifications for the vacant position; and (3) is currently in good standing with the city. The City Council or designee will establish minimum qualifications for each position with input from the appropriate supervisor. To be eligible to participate in the selection process, a candidate must meet the minimum qualifications. Pre -Employment Medical Exams The city administrator or designee may determine that a pre -employment medical examination, which may include a psychological evaluation, is necessary to determine fitness to perform the essential functions of any city position. Where a medical examination is required, an offer of employment is contingent upon successful completion of the medical exam. Information obtained from the medical exam will he treated as confidential medical records. When required, the medical exam will be conducted by a licensed physician designated by the city with the cost of the exam paid by the city. (Psychological/psychiatric exams will be conducted by a licensed psychologist or psychiatrist). The physician will notify the city administrator or designee that a candidate either is or isn't medically able to perform the essential functions of the job, with or without accommodations, and whether the candidate passed a drug test, ifapplicable. If the candidate requires accommodation to perform one or more of the essential functions of the 10 job, the city administrator or designee will confer with the physician and candidate regarding reasonable and acceptable accommodations. If a candidate is rejected for employment based on the results of the medical exam, he/she will be notified of this determination. Selection Process The selection process will be a cooperative effort between the city administrator or designee and the hiring supervisor, subject to final hiring approval of the City Council. Any, all, or none of the candidates may be interviewed. The process for hiring seasonal and temporary employees may be delegated to the appropriate supervisor with each hire subject to City Council approval. Except where prohibited by law, seasonal and temporary employees may be terminated by the supervisor at any time, subject to City Council approval. The city has the right to make the final hiring decision based on qualifications, abilities, experience and City of Lake Elmo's needs. Background Checks All finalists for employment with the city will be subject to a background check to confirm information submitted as part of application materials and to assist in determining the candidate's suitability for the position. Except where already defined by state law, the city administrator will determine the level of background check to be conducted based on the position being filled. Orientation Period The orientation period is an integral part of the selection process and will be used for the purpose of closely observing the employee's work and for training the employee in work expectations. Training periods apply to new hires, transfers, promotions, and rehires. Orientation periods are six months in duration, but may be extended by, for example, an unpaid leave of absence, or when the city administrator determines a longer orientation period is necessary. Prior to completion of this orientation period, employees may be dismissed with or without cause by written notice. All promotions, transfers, and reappointments will be subject to a six (6) month orientation period. During this orientation period employees will continue to be considered regular full-time employees, will accrue seniority and will be protected in discharge procedure as other regular full-time employees. Successful completion of this orientation period does not guarantee continued employment with the City or change the at -will status of your employment. 11 ORGANIZATION Job Descriptions The city will maintain job descriptions for each regular position. Ncw positions will be developed as needed but must be approved by the City Council prior to the position being filled. A job description is prepared for each position within the city. Each job description will include: position title, department, supervisor's title, FLSA status (exempt or non-exempt), primary objective of the position, essential functions of the position, examples of performance criteria, minimum requirements, desirable training and experience, supervisory responsibilities (if any), and extent of supervisory direction or guidance provided to position. Prior to posting a vacant position the existing job description is reviewed by the city administrator or designee and the hiring supervisor to ensure the job description is an accurate reflection of the position and that the stated job qualifications do not present artificial ban-iers to employment. All postings are approved by the City Council. A current job description is provided to each new employee. Supervisors are responsible for revising job descriptions as necessary to ensure that the position's duties and responsibilities are accurately reflected. All revisions are reviewed and must be approved by the city administrator. HOURS OF WORK Work Hours Employee work schedules and opportunities to work remotely will be established by supervisors with the approval of the city administrator. The regular workweek for employees is five eight -hour days in addition to a lunch period, Monday through Friday, except as otherwise approved by the city administrator in accordance with the customs and needs of the individual departments. Part-time, seasonal, and temporary positions: In order to comply with law while avoiding penalties, part-time employees will be scheduled with business needs and in a manner that ensures positions retain part-time status as intended.. All shifts, including schedule trades or picked -up shifts, must be pre -approved by supervisor. Unpaid furloughs may be imposed on employees who exceed 28 hours/week. Working a shill without prior approval may result in discipline, up to and including ten-nination of employment. Core Hours To ensure employee availability and accountability to the public the city serves, all full-time employees (exempt and non-exempt) are to be at work or available to the public and co-workers during the city's business hours, Monday through Friday, unless away from the work site for a work -related activity or on approved leave. Meal Breaks and Rest Periods A paicl fifteen (15) minute break is allowed within each four (4) consecutive hours of work, An unpaid thirty (30) minute lunch period is provided when an employee works eight (8) or more consecutive hours. Employees are expected to use these breaks as intended and will not be permitted to adjust work start time, end time, or lunch time by saving these breaks. Departments with unique job or coverage requirements may have additional rules, issued by the supervisor and subject to approval of the city administrator, on the use of meal breaks and rest periods. Adverse Weather Conditions City facilities will generally be open during adverse weather. Due to individual circumstances, each employee will have to evaluate the weather and road conditions in deciding to report to work (or leave early). Employees not reporting to work for reasons of personal safety will not normally have their pay reduced as a result of this absence. Employees will be allowed to use PTO or compensatory time, or with supervisor approval, may modify the work schedule or make other reasonable schedule adjustments. Sworn police officers and public works maintenance employees will generally be required to report to work regardless of conditions. Decisions to cancel departmental programs (special events, recreation programs, etc.) will be made by the respective supervisor or the city administrator. COMPENSATION Full-time employees of the city will be compensated as determined by the City Council. Unless approved by the Council, employees will not receive any amount from the city in addition to the pay authorized for the positions to which they have been appointed. Expense reimbursement or travel expenses are not considered compensation and may be authorized in addition to regular pay by the city administrator. Compensation for seasonal and temporary employees will be set by the City Council at the time of hire, or on an annual basis. Under the Minnesota Wage Disclosure Protection Law, employees have the right to tell any person the amount of their own wages. While the Minnesota Government Data Practices Act (Minn. Stat. §13.43), specifically lists an employee's actual gross salary and salary range as public personnel data. Minnesota law also requires wage disclosure protection rights and remedies to be included in employer personnel handbooks. To that end, and in accordance with Minn. Stat. §181.172, employers may not: • Require nondisclosure by an employee of his or her wages as a condition of employment. Require an employee to sign a waiver or other document which purports to deny an employee the right to disclose the employee's wages. • Take any adverse employment action against an employee for disclosing the employee's own wages or discussing another employee's wages which have been disclosed voluntarily. • Retaliate against an employee for asserting rights or remedies under Minn. Stat. §181. I 72, subd. 3. 13 The city cannot retaliate against an employee for disclosing his/her own wages. An employee's remedies under the Wage Disclosure Protection Law are to bring a civil action against the city and/or file a complaint with the Minnesota Department of Labor and Industry at (651) 284-5070 or (800) 342-5354. Direct Deposit As provided for in Minnesota law, all employees are required to participate in direct deposit. Employees are responsible for notifying the HR Director of any change in status, including changes in address, phone number, names of beneficiaries, marital status, etc. When paydays fall on a holiday, deposits will be made the day before the holiday. Time Reporting Full-time, non-exempt employees are expected to work the number of hours per week as established for their position. In most cases, this will be 40 hours per workweek. They will be paid according to the time reported on their time sheets. To comply with the provisions of the federal and state Fair Labor Standards Acts, hours worked and any leave time used by non-exempt employees are to be recorded daily and submitted to payroll on a bi-weekly basis. Each time reporting form must include the signature of the employee and immediate supervisor. Reporting false information on a time sheet may be cause for immediate termination. Overtime / Compensatory Time The City of Lake Elmo has established this overtime policy to comply with applicable state and federal laws governing accrual. and use of overtime. The city administrator will determine whether each employee is designated as "exempt" or "non-exempt" from earning overtime. In general, employees in executive and professional job classes are exempt; all others are non-exempt. Non -Exempt (Overtime -Eligible) Employees All overtime -eligible employees will be compensated at the rate of thne-and-one-half for all hours worked over 40 in one workweek. PTO and paid holidays do not count toward "hours worked." Compensation will take the form of either time -and -one-half pay or banked as compensatory time as determined by the employee. Compensatory time is banked paid time off and is earned at the rate of one -and -one-half hours off for each hour of overtime worked. For most employees the workweek begins at 12:01 a.m. on Monday and runs until the following Sunday night at midnight. Supervisors may establish a different workweek based on the needs of the department, subject to the approval of the city administrator. The employee's supervisor must approve overtime hours in advance. An employee who works overtime without prior approval may be subject to disciplinary action. Overtime earned will be paid at the rate of time -and -one-half on the next regularly scheduled payroll date, unless the employee indicates on his/her timesheet that the overtime earned is to be banked as compensatory time in lieu of payment. 14 The maximum compensatory time accumulation for any employee is 16 hours per year. Once an employee has earned 16 hours of compensatory time in a calendar year, no further compensatory time may accrue in that calendar year. All further overtime will be paid. Employees may request and use compensatory time off in the same manner as other leave requests. All compensatory time will be marked as such on official time sheets, both when it is earned and when it is used. The Finance Department will maintain compensatory time records. All compensatory time accrued will be paid when the employee leaves city employment at the hourly pay rate the employee is earning at that time. Exempt (Non -Overtime -Eligible) Employees Exempt employees are expected to work the hours necessary to meet the performance expectations outlined by their supervisors. Generally, to meet these expectations, and for reasons of public accountancy, an exempt employee will need to work 40 or more hours per week. Exempt employees do not receive extra pay for the hours worked over 40 in one workweek. Exempt employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay period and are not paid by the hour. Their pay does riot vary based on the quality or quantity of work perfonned, and they receive their full weekly salary for any week in which any work is performed. The City of Lake Elmo will only make deductions from the weekly salary of an exempt employee in the following situations: • The employee is in a position that does not earn PTO and is absent for a day or more. The employee is in a position that earns PTO, receives a short-terrn disability benefit or workers' compensation wage loss benefits, and is absent for a full day due to sickness or disability, but he/she is either not yet qualified to use the paid leave or he/she has exhausted all of his/her paid leave. The employee is absent for a full workweek and, for whatever reason, the absence is not charged to paid leave (for example, a situation where the employee has exhausted all of his/her paid leave or a situation where the employee does not earn paid leave). The very first workweek or the very last workweek of employment with the city in which the employee does not work a full week. In this case, the city will prorate the employee's salary based on the time actually worked. • The employee is in a position that earns paid leave and is absent for a partial day due to personal reasons, illness, or injury, but: • Paid leave has not been requested or has been denied. • Paid leave is exhausted, • The employee has specifically requested unpaid leave. The employee is suspended without pay for a full day or more for disciplinary reasons for violations of any mitten policy that is applied to all employees. • The employee takes unpaid leave under the FMLA. 15 The City of Lake Elmo may for budgetary reasons implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the salary of an exempt employee. In this case, the employee will be treated as non- exempt for any workweek in which the budget -related deductions are made. The City of Lake Elmo will not make deductions from pay due to exempt employees being absent for jury duty or attendance as a witness but will require the employee to pay back to the city any amounts received by the employee as jury fees or witness fees. If the city inadvertently makes an improper deduction to the salary of an exempt employee, the city will reimburse the employee and make appropriate changes to comply in the future. All employees, in all departments, are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. Leave Policy for Exempt Employees Exempt employees are required to work the number of hours necessary to fulfill their responsibilities including evening meetings and/or on -call hours. The normal hours of business for exempt staff are Monday through Friday, 8 a.m. to 4:30 p.m., plus evening meetings as necessary. Exempt- employees are required to use paid leave when on personal business or away from the office for four (4) hours or more, on a given day. Absences of less than four (4) hours do not require use of paid leave as it is presumed that the staff member regularly puts in work hours above and beyond the normal 8 a.m. to 4:30 p.m. Monday through Friday requirement. Exempt employees must communicate their absence to the city administrator or his/her designee. If one of the above employees is regularly absent from work under this policy and it is found that there is excessive time away from work that is not justified, the situation will be handled as a performance issue. [fit appears that less than forty (40) hours per week is needed to fulfill the position's responsibilities, the position will be reviewed to determine whether a part-time position will meet the needs of the city. Additional notification and approval requirements may be adopted by the city administrator for specific situations as determined necessary. PERFORMANCE REVIEWS An objective perfon-nance review system will be established by the city administrator or designee for the purpose of periodically evaluating the performance of city employees. The quality of an employee's past performance will be considered in personnel decisions such as promotions, transfers, demotions, terminations and, where applicable, salary adjustments. 16 Perforrnance reviews will be discussed with the employee. While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable, other performance evaluation data, including subjective assessments, are not. For those parts of the performance evaluation system deemed not challengeable, an employee may submit a written response, which will be attached to the performance review. Performance reviews are to be scheduled on a regular basis, at least annually. The form, with all required signatures, will be retained as part of the employee's personnel file. During the training period, infoimal performance meetings should occur between the supervisor and the einployee. Conducting these informal performance meetings provides both the supervisor and the employee the opportunity to discuss what is expected, what is going well and not so well. Signing of the performance review document by the employee acknowledges the review has been discussed with the supervisor and does not necessarily constitute agreement. Failure to sign the document by the employee will not delay processing. BENEFITS Health, Dental, Life, and Disability Insurance The city will contribute a monthly amount toward group health, dental, life, and disability insurance benefits for each eligible employee. Employees that work an average or are expected to work 30 or more hours per week or the equivalent of 130 hours or more per month are eligible for these benefits. The city makes a competitive monthly contribution toward these benefits. The cost sharing amount and the type of coverage is determined annually by Resolution of the City Council. Employees are encouraged to look closely at this contribution as part of their overall compensation package with the city. In accordance with federal health care reform laws and regulations, while avoiding penalties, the city will offer health insurance benefits to eligible employees and their dependents that work on average or are expected to work 30 or more hours per week or the equivalent of 130 hours or more per month. For information about coverage and eligibility requirements, employees should refer to the summary plan description or contact the HR Director. Retirement/PERA The city participates in the Public Employees Retirement Association (PERA) to provide pension benefits for its eligible employees to help plan for a successful and secure retirement. Participation in PERA is mandatory for most employees, and contributions into PERA begin immediately. The city and the employee contribute to PERA each pay period as determined by state law. Most employees are also required to contribute a portion of each pay check for Social Security and Medicare (the city matches the employee's Social Security and Medicare withholding). For information about PERA eligibility and contribution requirements, contact the HR Director. 17 HOLIDAYS The city observes the following official holidays for all regular full-time and part-time employees: New Year's Day Martin Luther King, Jr. Day Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Friday after Thanksgiving Christmas Eve Christmas Day Official holidays commence at the beginning of the first shift of the day on which the holiday is observed and continue for twenty-four (24) hours thereafter. When a holiday falls on a Sunday, the following Monday will be the "observed" holiday and when a holiday falls on a Saturday, the preceding Friday will be the "observed" holiday for city operations/facilities that are closed on holidays. Full-time employees will receive pay for official holidays at their normal straight time rates, provided they are on paid status on the last scheduled day prior to the holiday and first scheduled day immediately after the holiday. Part-time employees working 30 hours or more per week will receive prorated holiday pay based on the number of hours normally scheduled. Any employee on a leave of absence without pay from the city is not eligible for holiday pay. Premium pay of 1.5 times the regular hourly wage for employees required to work on a holiday will be for hours worked on the "observed" holiday as opposed to the "actual" holiday. Employees wanting to observe holidays other than those officially observed by the city may request either PTO or unpaid leave for such time off LEAVES OF ABSENCE Depending upon an employee's situation, more than one form of leave may apply during the same period of time (e.g., the Family and Medical Leave Act is likely to apply during a workers' compensation absence). An employee will need to meet the requirements of each form of leave separately. Leave requests will be evaluated on a case -by -case basis. Except as otherwise stated, all paid time off, taken under any of the city's leave programs, must be taken consecutively, with no intervening unpaid leave. The city will provide employees with time away from work as required by state or federal statutes, ifthere are requirements for such time off that are not described in the personnel policies. Funeral Leave Employees will be permitted to use up to three (3) consecutive working days, with pay, as funeral leave upon the death of an immediate family member. This paid leave will not be deducted from the employee's PTO balance. Employees will be permitted to use one (1) day with pay as funeral leave upon the death of a relative other than an immediate family member. 18 The actual amount of time off, and funeral leave approved, will be determined by the supervisor or city administrator depending on individual circumstances (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). Paid Time Off Paid Time Off (PTO) is paid authorized absence from duty. Regular full-time and regular part-time employees are eligible for PTO. PTO for regular part-time employees will. accrue on a prorated basis based on regular hours worked. Paid Time Off will not accrue during unpaid leaves. Paid Time Off can be used for any reason, subject to existing request and approval procedures. As with all paid time off programs, the city needs to ensure that service to the public and work requirements are not adversely impacted. Employees accrue PTO based on length of service with the city based on the following schedule: Completed Years of Service Annual Accrual Rates 0-5 Years 5 hours bi-weekly 6-10 Years 6.5 hours bi-weekly 11-15 Years 8 hours bi-weekly Over 15 Years 9.5 hours bi-weekly Employees with 20 or more years of completed service as ofJanuary 1, 2004 shall accrue PTO at a rate of eleven (11) hours bi-weekly. A maximum of 240 hours of PTO may accrue, and no additional accrual will occur above the cap. All employees must receive permission from their supervisor at least ten (10) working days prior to taking PTO when possible. If three (3) consecutive days of unscheduled PTO are used, the supervisor shall make an inquiry into the employee's absence, and the employee shall cooperate in authorizing the supervisor to obtain any necessary medical, hospital, or other records that validate the unscheduled absence. Paid Time Off scheduling is the responsibility of Department Heads. No employee will be permitted to use Paid Time Off for the purposes of receiving double pay. One (1) day of Paid Time Off shall equal eight (8) hours for a full-time employee. When a paid holiday falls on a working day during an employee's Paid Time Off, the day of the holiday will not be counted as PTO. Employees leaving the city in good standing will receive 100 percent of their PTO balance as compensation (applicable taxes will be withheld). Employees have the option of directing those dollars into a 457 deferred compensation plan (subject to IRS maximum deferral regulations and Minnesota law). Medical Certification Good attendance is an essential job function for all city employees. If unplanned absences are excessive, a doctor's certification may be required. The physician's certification is to state the 19 nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of his/her position. A statement attesting to the employee's ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. Returning to Work After a Medical Absence After a medical absence, a physician's statement may be required on the employee's first day back to work, indicating the nature of the illness or medical condition and attesting to the employee's ability to return to work and safely perform the essential functions of the job with or without reasonable accommodation. Any work restrictions must be stated clearly on the return -to -work form. Employees who have been asked to provide such a statement may not be allowed to return to work until they comply with this provision. Sick leave may be denied for any employee required to provide a doctor's statement until such a statement is provided. The city has the right to obtain a second medical opinion to determine the validity of an. employee's workers' compensation or sick leave claim, or to obtain information related to restrictions or an employee's ability to work. The city will arrange and pay for an appropriate medical evaluation when it has been required by the city. Unpaid Leave Unpaid leaves may be approved in accordance with the city personnel policies. Employees must normally use all accrued PTO and compensatory time prior to taking an unpaid leave. If the leave qualities under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the city administrator. Military Leave State and federal laws provide protections and benefits to city employees who are called to military service, whether in the reserves or on active duty and the City of Lake Elmo will adhere to all such laws and protections for those serving in the military. Refer to current state and federal laws for details. Jury Duty Regular full-time and part-time employees will be granted paid leaves of absence for required jury duty in accordance with current state law. Court Appearances Employees will be paid their regular wage to testify in court for city -related business. Any compensation received for court appearances (e.g. subpoena ices) arising out of or in connection with city employment, minus mileage reimbursement, must be turned over to the city. 20 Victim or Witness Leave An employer must allow a victim or witness, who is subpoenaed or requested by the prosecutor to attend court for the purpose of giving testimony, or is the spouse or immediate family member (immediate family member includes parent, spouse, child or sibling of the employee) of such victim, reasonable time off from work to attend criminal proceedings related to the victim's case. Job Related Injury or Illness All employees are required to report any job -related illnesses or injuries to their supervisor immediately (no matter how minor). If a supervisor is not available and the nature of injury or illness requires immediate treatment, the employee is to go to the nearest available medical facility for treatment and, as soon as possible, notify his/her supervisor of the action taken. In the case of a serious emergency, 911 should be called. If the injury is not of an emergency nature, but requires medical attention, the employee will report it to the supervisor and make arrangements for a medical appointment. Workers' compensation benefits and procedures to return to work will be applied according to applicable state and federal laws. Administrative Leave Under special circumstances, an employee may be placed on an administrative leave pending the outcome of an internal or external investigation. The leave may be paid or unpaid, depending on the circumstances, as determined by the city administrator with the approval of the City Council. School Conference Leave Any employee who has worked half-time or more for I 2 months or more may take unpaid leave for up to a total of sixteen (16) hours during any 12-month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non -work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the city. Employees may choose to use PTO hours for this absence, but are not required to do so. Family and Medical Leave The City of Lake Elmo adheres to all current state and federal laws related to parenting, family, pregnancy, and medical leave. Refer to current state and federal laws for details. IZefer to the League's model FMLA policy for language, 21 Reasonable Unpaid Work Time for Nursing Mothers Nursing mothers will be provided reasonable unpaid break time for nursing mothers to express milk for nursing her child for one year after the child's birth. The city will provide a room (other than a bathroom) as close as possible to the employee's work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. Light Duty/Modified Duty Assignment This policy is to establish guidelines for temporary assignment of work to temporarily disabled employees who are medically unable to perform their regular work duties. Light duty is evaluated by the city administrator on a case -by -case basis. This policy does not guarantee assignment to light duty. Such assignments are for short-term, temporary disability -type purposes; assignment of light duty is at the discretion of the city administrator. The city administrator reserves the right to determine when and if light duty work will be assigned, When an employee is unable to perform the essential requirements of his/her job due to a temporary disability, he/she will notify the supervisor in writing as to the nature and extent of the disability and the reason why he/she is unable to perform the essential functions, duties, and requirements of the position. This notice must be accompanied by a physician's report containing a diagnosis, current treatment, and any work restrictions related to the temporary disability. The notice must include the expected time frame regarding return to work with no restrictions, meeting all essential requirements and functions of the city's job description along with a written request for light duty. Upon receipt of the written request, the supervisor is to forward a copy of the report to the city administrator. The city may require a medical exam conducted by a physician selected by the city to verify the diagnosis, current treatment, expected length of temporary disability, and work restrictions. It is at the discretion of the city administrator whether or not to assign light duty work to the employee. Although this policy is handled on a case -by -case basis, light duty will not generally be approved beyond six months, lf the city offers a light duty assignment to an employee who is out on workers' compensation leave, the employee may be subject to penalties if he/she refuses such work. The city will not, however, require an employee who is otherwise qualified for protection under the Family and Medical Leave Act to accept a light duty assignment. The circumstances of each disabled employee performing light duty work will be reviewed regularly. Any light duty/modified work assignment may be discontinued at any time. Reasonable Accommodations to an Employee for Health Conditions Relating to Pregnancy The city will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth: • More frequent restroom, food, and water breaks; • Seating; • Limits on lifting over 20 pounds; and/or • Temporary transfer to a less strenuous or hazardous position, should one be available. Unless such accommodations impose an undue hardship on the city, the city will engage in an interactive process with respect to an employee's request for a reasonable accommodation. SEXUAL HA SSIVIENT PREVENTION General The City of Lake Elmo is committed to creating and maintaining a work place free of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964 and the Minnesota Human Rights Act. In keeping with this corrunitment, the city maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy statement is intended to make all employees sensitive to the matter of sexual harassment, to express the city's strong disapproval of unlawful sexual harassment, to advise employees against this behavior and to inform them of their rights and obligations. The most effective way to address any sexual harassment issue is to bring it to the attention of management. Definitions To provide employees with a better understanding of what constitutes sexual harassment, the definition, based on Minnesota Statute § 363.01, subdivision 41, is provided: sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: • Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual's employment; or • Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or • Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Examples of inappropriate conduct include but are not limited to: unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual gestures or any indication, expressed or implied, that job security or any other condition of employment depends on submission to or 23 rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress. Expectations All employees are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible termination. Each situation will be evaluated on a case -by - case basis. Employees who feel that they have been victims of sexual harassment, or employees who are aware of such harassment, should immediately report their concerns to any of the following: I. Immediate supervisor; 2. City administrator; 3. Mayor or city councilmember. In addition to notifying one of the above persons and stating the nature of the harassment, the employee is also encouraged to take the following steps: 1. Make it clear to the harasser that the conduct is unwelcome and document that conversation. 2. Document the occurrences of harassment. 3. Submit the documented complaints to your supervisor, city administrator, mayor, or any member of the City Council. Employees are strongly encouraged to put the complaint in writing. 4. Document any further harassment or reprisals that occur after the initial complaint is made. The city urges that conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. Management has the obligation to provide an environment free of sexual harassment. The city is obligated to prevent and coiTect unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. The city will take action to correct any and all reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the eonfidentiality of the individuals involved, to the extent possible. Any employee who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. Retaliation The City of Lake Elmo will not tolerate retaliation or intimidation directed towards anyone who makes a complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or 24 harassment. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. RESPECTFUL WORKPLACE POLICY The City of Lake Elmo is committed to creating and maintaining a work place free of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964 and the Minnesota Human Rights Act. In keeping with this commitment, the city maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. The intent of this policy is to provide general guidelines about the conduct that is and is not appropriate in the workplace. The city acknowledges that this policy cannot possibly predict all situations that might arise, and also recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs. Applicability Maintaining a respectful work environment is a shared responsibility. This policy is applicable to all city personnel, including regular, temporary, and contract employees, volunteers, firefighters, and City Council members. Abusive Customer Behavior While the city has a strong commitment to customer service, the city does not expect that employees accept verbal abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or they may defuse the situation themselves, including ending the contact. If there is a concern over the possibility of physical violence, a supervisor should be contacted iinmediately. When extreme conditions dictate, 911 may be called. Employees should leave the area immediately when violence is imminent unless their duties require them to remain. Employees must notify their supervisor about the incident as soon as possible. Types of Disrespectful Behavior The following types of behaviors cause a disruption in the workplace and are, in many instances, unlawful: Violent behavior: includes the use of physical force, harassment, bullying or intimidation. Discriminatory behavior: includes inappropriate remarks about or conduct related to a person's race, color, creed, religion, national origin, disability, sex, marital status, age, sexual orientation, gender identity, or gender expression, familial status, or status with regard to public assistance. 25 Offensive behavior: may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disparaging language, or any other behavior regarded as offensive to a reasonable person based upon violent or discriminatory behavior as listed above. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, taking into account the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. Ilan employee is unsure whether a particular behavior is appropriate, the employee should request clarification from their supervisor or the city administrator. Names and Pronouns: Every employee will be addressed by a name and by pronouns that correspond to the employee's gender identity. A court -ordered name or gender change is not required. Sexual harassment: This policy statement is intended to make all employees sensitive to the matter of sexual harassment, to express the city's strong disapproval of unlawful sexual harassment, to advise employees against this behavior and to inform them of their rights and obligations. The most effective way to address any sexual harassment issue is to bring it to the attention of management. To provide employees with a better understanding of what constitutes sexual harassment, the definition, based on Minnesota Statute § 363.01, subdivision 41, is provided: sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: • Submitting to the conduct is made either explicitly or implicitly a terrn or condition of an individual's employment; or Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Examples of inappropriate conduct include but are not limited to: unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual gestures or any indication, expressed or implied, that job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress. Sexual harassment includes, but is not limited to, the following: 26 • Unwelcome or unwanted sexual advances. This means stalking, patting, pinching, brushing up against, hugging, cornering, kissing, fondling or any other similar physical contact considered unacceptable by another individual. • Verbal or written abuse, kidding_ or comments that are sexually -oriented and considered unacceptable by another individual. This includes comments about an individual's body or appearance where such comments go beyond mere courtesy, telling "dirty jokes" or any other tasteless, sexually oriented comments, innuendos or actions that offend others. Requests or demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative consequence) concerning one's current or future job. Employees who feel that they have been victims of sexual harassment, or employees who are aware of such harassment, should immediately report their concerns to any of the following: 4. Immediate supervisor; 5. City administrator; 6. Mayor or city councilmember. In addition to notifying one of the above persons and stating the nature of the harassment, the employee is also encouraged to take the following steps: Make it clear to the harasser that the conduct is unwelcome and document that conversation. 2. Document the occurrences of harassment. 3. Submit the documented complaints to your supervisor, city administrator, mayor, or any member of the City Council. Employees are strongly encouraged to put the complaint in writing. 4. Document any further harassment or reprisals that occur after the initial complaint is made. The city urges that conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. Management has the obligation to provide an environment free of sexual harassment. The city is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. The city will take action to correct any and all reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. Any employee who makes a false complaint or provides false inforination during an investigation may be subject to disciplinary action, up to and including termination. 27 Possession and Use of Dangerous Weapons Possession or use of a dangerous weapon (see attached definitions) is prohibited on city property, in city vehicles, or in any personal vehicle, which is being used for city business. This includes employees with valid permits to carry fireanns. The following exceptions to the dangerous weapons prohibition are as follows: • Employees legally in possession of a firearm for which the employee holds a valid permit, if required, and said firearm is secured within an attended personal vehicle or concealed from view within a locked unattended personal vehicle while that person is working on city property. A person who is showing or transferring the weapon or firearm to a police officer as part of an investigation. Police officers and employees who are in possession of a weapon or firearm in the scope of their official duties. Employee Response to Disrespectful. Workplace Behavior Employees who believe that disrespectful behavior is occurring are encouraged to deal with the situation in one of the ways listed below. However, if the allegations involve violent behavior, sexual harassment, or discriminatory behavior, then the employee is responsible for taking one of the actions below. If employees see or overhear a violation of this policy, they are encouraged to follow the steps below. • Politely, but firmly, tell whoever is engaging in the disrespectful. behavior how you feel about their actions. Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. If you fear adverse consequences could result from telling the offender or if the matter is not resolved by direct contact, go to your supervisor, city administrator, or city councilinember and issue a formal complaint in writing. Formal complaints must be submitted in writing and cannot be anonymous. Document the issues and perceived disrespectful behavior. In the case of violent behavior, all employees are required to report the incident immediately to their supervisor, city administrator, or to the police. Any employee who observes sexual harassment or discriminatory behavior, or receives any reliable information about such conduct, must report it within two business days to a supervisor, city administrator, or councilmember. Supervisor's Response to Allegations of Disrespectful Workplace Behavior Employees who have a complaint of disrespectful workplace behavior will be taken seriously. Formal complaints must be submitted in writing by employees and cannot be anonymous. In the case of sexual harassment or discriminatory behavior, a supervisor must report the allegations within two business days to the city administrator, who will determine whether an investigation is warranted. A supervisor must act upon such a report even if requested otherwise by the victim. Efl situations other than sexual harassment and discriminatory behavior, supervisors will use the following guidelines when an allegation is reported: 28 Step 1. If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining the impact of his/her actions and requiring that the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful. Step 2. If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. The person being interviewed may have someone of his/her own choosing present during the interview. The investigator will obtain the following description of the incident, including date, time and place: • Corroborating evidence. • A list of witnesses. • Identification of the offender. Step 3. The supervisor must notify the city administrator about the allegations. Step 4. As soon as practical after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations. The alleged violator will have the opportunity to answer questions and respond to the allegations. Step 5. After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken. Step 6. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable. Special Reporting Requirements When the supervisor is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the city administrator who will assume the responsibility for investigation and discipline. If the city administrator is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the city attorney who will confer with the mayor and City Council regarding appropriate investigation and action. If a councilmember is perceived to be the cause of a disrespectful workplace behavior incident involving city personnel, the report will be made to the city administrator and referred to the city attorney who will undertake the necessary investigation. The city attorney will report his/her findings to the City Council, which will take the action it deems appropriate. Pending completion of the investigation, the city administrator may at his/her discretion take appropriate action to protect the alleged victim, other employees, or citizens. Confidentiality A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person's name and statements may have to be provided to the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees' personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action will then become a part of the employee(s) personnel file(s). 29 Retaliation Consistent with the terms of applicable statutes and city person.nel policies, the city may discipline any individual who retaliates against any person who reports alleged violations of this policy. The city may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. Any employee who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. SEPARATION FROM SERVICE Resignations Employees wishing to leave the city service in good standing must provide a written resignation notice to their supervisor, at least fourteen (14) calendar days before leaving. Exempt employees must give thirty (30) calendar days' notice. The written resignation must state the effective date of the employee's resignation. No more than two (2) PTO days may be used during the employee's notice period, and PTO cannot be used during the last two days of the notice period. Unauthorized absences from work for a period of three consecutive work days may be considered as resignation without proper notice. Failure to comply with this procedure may be cause for denying payout of the employee's PTO and any future employment with the city. Employees who leave the employ of the city in good standing by retirement or resignation will receive pay for 100 percent of unused accrued PTO. DISCIPLINE General Policy Supervisors are responsible for maintaining compliance with city standards of employee conduct. The objective of this policy is to establish a standard disciplinary process for employees of the City of Lake Elmo. City employees will be subject to disciplinary action for failure to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct and applicable city policies. Discipline will be administered in a non-discriminatory manner. An employee who believes that discipline applied was either unjust or disproportionate to the offense committed may pursue a remedy through the grievance procedures established in the city's personnel policies. The supervisor and/or the city administrator will investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. 30 No Contract Language Established This policy is not to be construed as contractual terms and is intended to serve only as a guide for employment discipline. Process The city may elect to use progressive discipline, a system of escalating responses intended to correct the negative behavior rather than to punish the employee. There may be circumstances that warrant deviation from the suggested order or where progressive discipline is not appropriate. Nothing in these personnel policies implies that any city employee has a contractual right or guarantee (also known as a property right) to the job he/she performs. Documentation of disciplinary action taken will be placed in the employee's personnel file with a copy provided to the employee. The following are descriptions of the types of disciplinary actions: Oral Reprimand This measure will be used where informal discussions with the employee's supervisor have not resolved the matter. All supervisors have the ability to issue oral reprimands without prior approval. Oral reprimands are normally given for first infractions on minor offenses to clarify expectations and put the employee on notice that the performance or behavior needs to change, and what the change must be. The supervisor will document the oral reprimand including date(s) and a summary of discussion and corrective action needed. Written Reprimand A written reprimand is more serious and may follow an oral reprimand when the problem is not corrected or the behavior has not consistently improved in a reasonable period of time. Serious infractions may require skipping either the oral or written reprimand, or both. Written reprimands are issued by the supervisor with prior approval from the city administrator. A written reprimand will: (1) state what did happen; (2) state what should have happened; (3) identify the policy, directive or performance expectation that was not followed; (4) provide history, if any, on the issue; (5) state goals, including timetables, and expectations for the future; and (6) indicate consequences of recurrence. Employees will be given a copy of the reprimand to sign acknowledging its receipt. Employees' signatures do not mean the employee agrees with the reprimand. Written reprimands will be placed in the employee's personnel file. 3 1 Suspension With or Without Pay The city administrator may suspend an employee without pay for disciplinary reasons. Suspension without pay may be followed with immediate dismissal as deemed appropriate by the City Council, except in the case of veterans. Qualified veterans will not be suspended without pay in conjunction with a termination, The employee will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. A copy of the letter of suspension will be placed in the employee's personnel file, An employee may be suspended or placed on involuntary leave of absence pending an investigation of an allegation involving that employee. The leave may be with or without pay depending on a number of factors including the nature of the allegations. Utile allegation is proven false after the investigation, the relevant written documents will be removed from the employee's personnel file and the employee will receive any compensation and benefits due had the suspension not taken place. Demotion and/or Transfer An employee may be demoted or transfen-ed if attempts at resolving an issue have failed and the city administrator determines a demotion or transfer to be the best solution to the problem. The employee must be qualified for the position to which they are being demoted or transferred. The City Council must approve this action. Salary An employee's salary increase may be withheld or the salary may be decreased due to performance deficiencies. Dismissal The city administrator, with the approval. of the City Council, may dismiss an employee for substandard work performance, serious misconduct, or behavior not in keeping with city standards, lithe disciplinary action involves the removal of a qualified veteran, the appropriate hearing notice will be provided and all rights will be afforded the veteran in accordance with Minnesota law. GRIEVANCE PROCEDURE Any dispute between an employee and the city relative to the application, meaning or interpretation of these personnel policies will be settled in the following manner: Step 1: The employee must present the grievance in writing, stating the nature of the grievance, the facts on which it is based, the provision or provisions of the personnel policies allegedly violated and the remedy requested, to the proper supervisor within twenty-one (21) days after the alleged violation or dispute has occurred. The supervisor will respond to the employee in writing within seven (7) calendar days. 32 Step 2: If the grievance has not been settled in accordance with Step 1, it must be presented in writing, stating the nature of the grievance, the facts on which it is based, the provision or provisions of the Personnel Policies allegedly violated, and the remedy requested, by the employee to the city administrator within seven (7) days after the supervisor's response is due. The city administrator or his/her designee will respond to the employee in writing within seven (7) calendar days. The decision of the city administrator is final for all disputes with exception of those specific components in a performance evaluation subject to a challenge through the Minnesota Department of Administration. Waiver If a grievance is not presented within the time limits set forth above, it will be considered "waived." If a grievance is not appealed to the next step in the specified time limit or any agreed extension thereof, it will be considered settled on the basis of the city's last answer. If the city does not answer a grievance or an appeal within the specified time limits, the employee may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the city and the employee without prejudice to either party. The following actions are not grievable: • Performance evaluations • Pay increases or lack thereof; and • Merit pay awards. The above list is not meant to be all inclusive or exhaustive. EMPLOYEE EDUCATION & TRAINING The city promotes staff development as an essential, ongoing function needed to maintain and improve cost effective quality service to residents. The purposes for staff development are to ensure that employees develop and maintain the knowledge and skills necessary for effective job performance and to provide employees with an opportunity for job enrichment and mobility. Policy The city will pay for the costs of an employee's participation in training and attendance at professional conferences, provided that attendance is approved in advance under the following criteria and procedures: Job -Related Training & Conferences The subject matter of the training session or conference is directly job -related and relevant to the performance of the employee's work responsibilities. Responsibilities outlined in the job description, annual work program requirements and training goals and objectives that have been developed for the employee will be considered in determining if the request is job -related. CLE or similar courses taken by an employee in order to maintain licensing or other professional accreditation will not be eligible for payment under this policy unless the subject matter relates 33 directly to the employee's duties, even though the employee may be required to maintain such licensing or accreditation as a condition of employment with the city. The supervisor and the city administrator are responsible for determining job -relatedness and approving or disapproving training and conference attendance. Request for Participation in Training & Conferences The request for participation in a training session or conference must be submitted in writing to the employee's supervisor on the appropriate form. All requests must include an estimate of the total cost (training session, travel, meals, etc.) and a statement of how the education or training is related to the performance of the employee's work responsibilities with the city. Payment information such as invoices, billing statements, etc., regarding the conference or training should be forwarded to accounting for prompt payment. Out of State Travel Attendance at training or conferences out of state is approved only if the training or conference is not available locally. All requests for out of state travel are reviewed for approval/disapproval by the city administrator. Compensation for Travel & Training Time Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the federal Fair Labor Standards Act. Travel and other related training expenses will be reimbursed subject to the employee providing necessary receipts and appropriate documentation. Memberships and Dues The purpose of memberships to various professional organizations must be directly related to the betterment of the services of the city. Normally, one city membership per agency, as determined by the city administrator is allowed, providing funds are available. Upon separation of employment, individual memberships remain with the city and are transferred to another employee by the supervisor when possible. Travel & Meal Allowance If employees are required to travel outside of the area in performance of their duties as a city employee, they will receive reimbursement of expenses for meals, lodging and necessary expenses incurred. However, the city will not reimburse employees for meals connected with training or meetings within city limits, unless the training or meeting is held as a breakfast, lunch or dinner meeting. Employees who find it necessary to use their private automobiles for city travel and who do not receive a car allowance will be reimbursed at the allowable IRS rate. 34 OUTSIDE EMPLOYMENT The potential for conflicts of interest is lessened when individuals employed by the City of Lake 'Elmo regard the city as their primary employment responsibility. All outside employment is to be reported to the employee's immediate supervisor. If a potential conflict exists based on this policy or any other consideration, the supervisor will consult with the city administrator. Any city employee accepting employment in an outside position that is determined by the city administrator to be in conflict with the employee's city job will be required to resign from the outside employment or may be subject to discipline up to and including termination. For the purpose of this policy, outside employment refers to any non -city employment or consulting work for which an employee receives compensation, except for compensation received in conjunction with military service or holding a political office or an appointment to a government board or commission that is compatible with city employment. The following is to be considered when determining if outside employment is acceptable: • Outside employment must not interfere with a full-time employee's availability during the city's regular hours of operation or with a part-time employee's regular work schedule. Outside employment must not interfere with the employee's ability to fulfill the essential requirements of his/her position. The employee must not use city equipment, resources or staff in the course of the outside employment. • The employee must not violate any city personnel policies as a result of outside employment. • The employee must not receive compensation from another individual or employer for services performed during hours for which he/she is also being compensated by the city. Work performed for others while on approved PTO or compensatory time is not a violation of policy unless that work creates the appearance of a conflict of interest. • No employee will work for another employer, or for his/her own business, while using PTO or compensatory time from the city for those same hours. • Departments may establish more specific policies as appropriate, subject to the approval of the city administrator. City employees are not permitted to accept outside employment that creates either the appearance of or the potential for a conflict with the development, administration or implementation of policies, programs, services or any other operational aspect of the city. DRUG FREE WORKPLACE In accordance with federal law, the City of Lake Elmo has adopted the following policy on drugs in the workplace: A. Employees are e.xpectecl and required to report to work on time and in appropriate mental and physical condition. It is the city's intent and obligation to provide a drug -free, safe and secure work environment. 35 B. The unlawful manufacture, distribution, possession, or use of a controlled substance on city property or while conducting city business is absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. C. The city recognizes drug abuse as a potential health, safety, and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans, as appropriate. D. Employees must, as a condition of employment, abide by the terms of this policy and must report any conviction under a criminal drug statute for violations occurring on or off work premises while conducting city business. A report of the conviction must be made within five (5) days after the conviction as required by the Drug -Free Workplace Act of 1988. CITY DRIVING POLICY This policy applies to all employees who drive a vehicle on city business at least once per month, whether driving a city -owned vehicle or their own personal vehicle. It also applies to employees who drive less frequently but whose ability to drive is essential to their job due to the emergency nature of the job. The city expects all employees who are required to drive as part of their job to drive safely and legally while on city business and to maintain a good driving record. The city will examine driving records once per year for all employees who are covered by this policy to determine compliance with this policy. Employees who lose their driver's license or receive restrictions on their license are required to notify their immediate supervisor on the first work day after any temporary, pending or permanent action is taken on their license and to keep their supervisor informed of any changes thereafter. The city will determine appropriate action on a case -by -case basis. CELLULAR PHONE USE This policy is intended to define acceptable and unacceptable uses of city issued cellular telephones. Its application is to insure cellular phone usage is consistent with the best interests of the city without unnecessary restriction of employees in the conduct of their duties. This policy will be implemented to prevent the improper use or abuse of cellular phones and to ensure that city employees exercise the highest standards of propriety in their use. General Policy Cellular telephones are intended for the use of city employees in the conduct of their work for the city. Supervisors are responsible for the cellular telephones assigned to their employees and will exercise discretion in their use. Nothing in this policy will limit supervisor discretion to allow reasonable and prudent personal use of such telephones or equipment provided that: • Its use in no way limits the conduct of work of the employee or other employees. No personal profit is gained or outside employment is served, Regardless of who pays the bill, cell phone records about city business are subject to the Minnesota Goverrunent Data Practices Act. What this means is that if a request were 36 received, the city would be under the obligation to determine what information is public data and what information is private data and would need access to the employee's phone records and possibly the phone itself in order to provide the data that is being requested. Therefore, the best practice is to limit usage of personal cell phones for city business to that which is truly necessary or be prepared to produce your cell phone and the associated records if needed. An employee will not be reimbursed for business -related calls without prior authorization from his/her supervisor. Supervisors may also prohibit employees from carrying their own personal cell phones during working hours if it interferes with the performance of their job duties. Use of public resources by city employees for personal gain and/or private use including, but not limited to, outside employment or political campaign purposes, is prohibited and subject to disciplinary action which may include termination and/or criminal prosecution, depending on the circumstances. Incidental and occasional personal use may be permitted with the consent of the supervisor. Personal calls will be made or received only when absolutely necessary. Such calls must not interfere with working operations and are to be completed as quickly as possible. In cases where the city does not regard accounting for personal calls to be unreasonable or administratively impractical due to the minimal cost involved, personal calls made by employees on a city -provided cellular phone must be paid for by the employee. Procedures It is the objective of the City of Lake Elmo to prevent and correct any abuse or misuse of cellular telephones through the application of this policy. Employees who abuse or misuse such telephones may be subject to disciplinary action. Responsibility The city administrator, or designee, will have primary responsibility for implementation and coordination of this policy. All supervisors will be responsible for enforcement within their departments. SAFETY The health and safety of each employee of the city and the prevention of occupational injuries and illnesses are of primary importance to the city. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and will establish safety policies and procedures for each department. Adherence to these policies is the responsibility of each employee. Overall administration of this policy is the responsibility of each supervisor. Safety Equipment/Gear Where safety equipment is required by federal, state, or local rules and regulations, it is a condition of employment that such equiprnent be worn by the employee. 37 Unsafe Behavior Supervisors are authorized to send an employee home immediately when the employee's behavior violates the city's personnel policies, department policies, or creates a potential health or safety issue for the employee or others. 38