HomeMy WebLinkAbout11-15-16 CCMPI'l IF. CITY OF
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NOTICE OF MEETING
City Council Meeting
Tuesday, November 15, 2016 7:00 P.M.
City of Lake Elmo I 3800 Laverne Avenue North
Agenda
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. A pproval-of Allififfer="October--1-Fr;--2-0-1-6-
D. Public Comments/Inquiries
E. Presentations
"World Pancreatic Cancer Day" -Proclamation
F. Consent Agenda
2. Approve Payment of Disbursements
3. Accept October 2016 Financial Statements
4. Accept October 2016 Assessor's Report
5. Accept October 2016 Building Department Report
6. Accept October Fire Chief Report
7. Accept October Public Works Director Report
8. Approve Renewal of City Assessor Contract
9. Approve 2017 Liquor License Renewals
10. Approve Massage Therapy License Renewal
11. Approve Eagle Point Boulevard Street Improvements Pay Request No. 6
12. Approve Inwood Booster Station Pay Request No. 6
13. Approve Inwood Water Tower (No. 4) Pay Request No. 6
14. Approve Washington Co. Cooperative Agreement Pint No. 4 CSAH 15/CSAR 10 Intersection Improvements
Washington County 2017-2021 DRAFT Capital Improvement Plan — Request for Comments Approval
16. Approve Zoning Text Amendment Related to Nonconforming Uses, Buildings and Structures — Ordinance 08-157:
Resolution 2016-97
17. Approve Zoning Text Amendment Related to Expirations of Variances — Ordinance 08-158: Resolution 2016-98
18. Approve Resolution Approving Master Subscriber Agreement for MN Court Data Services — Resolution 2016-99
19. Authorize issuance of 2040 Comp Plan Update RFP
20. Approve Humane Society Contract Renewal
21. Approve Repairs to Public Works -Barn Roof
Approve Ordering Public Works Plow Truck
-.Accept Resignation of Administrative Assistant
G. egular Agenda
Canvass Election Results —Resolution 2016-101
?t.c. Rieder Townhome Preliminary Plat Extension
,16. Tahoe Response Policy
2 . Snow Plow Policy
2 Sign Variance — 4201 Manning Avenue — Resolution 2016-100
3Old Village Phase 3 Street & Utility Improvements — Approve Feasibility Report & Order Public Hearing Resolution
2016-96
H. Council Reports
I. Staff Reports and Announcements
council will enter into a closed session to conduct a performance evaluation of the City Administrator pursuant to Minnesota
„Rites Section 13.05, subdivision 3 (a).
J. Adjourn
CALATL TIC
HOMES
continuing the legacies of Ryland and Standard Pacific
Twin Cities
7599 Anagram Drive
Eden Prairie, MN 55344
952-229-6000 Tel
www,calatlantichomes.com
November 10, 2016
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
Attention: Ms. Kristina Handt, City Administrator
Re: Consent to Extension of Prelinzinary Plat/Lentzur Diedrich Townhouses
Dear Ms. Handt:
As you know, CalAtlantic Group, Inc. ("CalAtlantic") is the sole owner of certain real
property located in the City of Lake Elmo and described as Outlot D, Hunters Crossing
151 Addition ("Outlot D") and located on the preliminary plat of Lennar Diedrich
Townhouses, a copy of which is attached hereto and incorporated herein as Exhibit A
(the "Proposed Plat").
CalAtlantic's understanding is that the City will, at the next City Council meeting, be
considering a second extension of the final plat submittal deadline of the Proposed Plat.
The purpose of this letter is to confirm that CalAtlantic has no objection to such
extension of the Proposed Plat and consents to the same. In addition, CalAtlantic
consents to the re -zoning of Outlot D by the City as medium density residential.
CalAtlantic does, however, reserve the right to consent (or withhold consent) with respect
to any further extension or amendment of the Proposed Plat.
Should you have any questions, please do not hesitate to contact the undersigned.
Very truly yours,
CALATLAN IC GROUP, INC.
Mipfiael W. DeVoe
Operational Vice President
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GUIDE PLAN: URBAN MEDIUM DENSITY (4,7-7 UNITS/ACRE NET)
BULK STANDARDS
REAR SETBACK: 25'
FRONT SETBACK; 25'
SIDE SETBACK: 19BETWEEN BUILDINGS, 15' SIDE CORNIER
SETBACK ALONG 5TH STREET: 40'
PROPOSED UNITS: 46
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CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2016-101
A RESOLUTION CANVASSING THE RETURNS AND DECLARING
THE WINNERS OF THE 2016 LOCAL ELECTIONS
WHEREAS, the Lake Elmo City Council, as the Canvassing Board for Local
Elections must meet to certify the results of the local election; and
WHEREAS, the following are the results of the City General Election as they
appear on the face of the election returns:
CITY OF LAKE ELMO
2016 CITY ELECTION
RESULTS
PRECINCT 1 PRECINCT 2 TOTAL
MAYOR
MIKE PEARSON 1,689 1,994 3,683
JULIE FLIFLET 561 806 1,367
WRITE-INS 5 9 14
TOTAL 2,255 2,809 5,064
PRECINCT 1 PRECINCT 2 TOTAL
COUNCIL MEMBER PI
CHRISTINE NELSON 1,372 1,666 3,038
JUSTIN BLOYER 1,361 1,618 2,979
BEN ROTH 663 983 1,646
BRETT EMMONS 646 859 1,505
WRITE-INS 9 9 18
TOTAL 4,051 5,135 9,186
2016 ELECTION STATISTICS
PRECINCT 1 PRECINCT 2 TOTAL.
7AM REGISTRATIONS 2,596 3,162 5,758
ELEC DAY
REGISTRATIONS 231 162 393
TOTAL
REGISTRATIONS 2,827 3,324 6,151
BALLOTS CAST PER
PRECINCT 2,405 2,924 5,329
% VOTER TURNOUT
7AM REGISTRATIONS 92.64% 92.47% 92.55%
% VOTER TURNOUT AFTER
INCL ELEC DAY
REGISTRATIONS 85.07% 87.97% 86.64%
NOW THEREFORE BE IT RESOLVED, the City of Lake Elmo City Council
declares Mike Pearson elected as Mayor for a 4-year term; and Christine Nelson and
Justin Bloyer elected as Council Members for 4-year terms, by a majority of votes cast
for these races in the City of Lake Elmo.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY
OF NOVEMBER 2016.
(Seal)
By:
Julie Johnson, City Clerk
Mike Pearson, Mayor
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
OCTOBER 18, 2016
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Finance
Director Bendel, Planning Director Wensman, Fire Chief Malmquist, Public Works Director
Weldon, Building Official Bent and City Clerk Johnson.
APPROVAL OF AGENDA
Councilmember Lundgren, seconded by Councilmember Smith, moved TO APPROVE THE
AGENDA AS PRESENTED.
Councilmember Fliflet, seconded by Councihnenzber Smith, moved TO ADD "TAPING OF
CITY COUNCIL WORKSHOPS AND COMMITTEE MEETINGS" TO THE AGENDA.
Motion failed 2 — 3. (Pearson, Bloyer, Lundgren — nay)
Mayor Pearson moved TO RECONSIDER ADDITON THE TOPIC OF TAPING CITY
COUNCIL WORKSHOPS AND COMMITTEE MEETINGS TO THE AGENDA AS ITEM 25.
Motion passed 3 — 0- 2. (Bloyer, Lundgren — present/not voting)
ACCEPT MINUTES
Minutes of the October 4, 2016 Regular Meeting were accepted as presented.
PUBLIC COMNIENTS/INOUIRIES
None
PRESENTATIONS
None
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Accept September 2016 Financial Statements
4. Accept September 2016 Assessor's Report
5. Accept September 2016 Building Department Report
6. Accept September 2016 Fire Department Report
7. Accept September 2016 Public Works Department Report
8. Approve Massage License Renewals
9. Approve Manning Ave Maintenance Agreement
10. Approve Inwood Booster Station Pay Request No. 5
I 1. Approve Inwood Water Tower (No. 4) Pay Request No. 5
12. Approve Purchase of Public Works Pickup Truck
13. Approve Hiring of New Building Inspector
14. Approve Purchase of New Building Inspector Vehicle
LAKE ELMO CITY COUNCIL MINUTES
OCTOBER 18, 2016
Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0.
ITEM 15: Old Village Phase 1 Street and Utility Improvements
City Engineer Griffin presented an overview of the projects completed in Phase 1, noting that
Phase 2 will be completed next year. Griffin reviewed final costs, Washington County cost sharing
and funding sources for the project. Griffin also reviewed the amount to be assessed to property
owners and the method for assessing.
Councilmember Lundgren, seconded by Councihnember Bloyer, moved TO OPEN THE
PUBLIC HEARING. Motion passed 5— O.
City Attorney Sonsalla provided the required legal notices.
Bill Wacker, 3603 Laverne Avenue North, stated he did not receive a notice for a street
assessment. Engineer Griffin explained that Mr. Wacker's access is from 36`h Street and he
would not have a street assessment until that street is improved.
Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO CLOSE THE
PUBLIC HEARING. Motion passed 5 — O.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO APPROVE
RESOLUTION 2016-94 ADOPTING THE FINAL ASSESSMENT ROLL FOR THE OLD
VILLAGE PHASE 1 STREET, DRAINAGE AND UTILITY IMPROVEMENTS. Motion
passed 5- O.
ITEM 16: 2016 Street Improvements
City Engineer Griffin reviewed the project areas and scope of improvements. Griffin also
reviewed the assessment methodology and proposed final assessment amounts, payment
schedule and interest cost. Discussion was held concerning the assessment policy.
Councilmember Fliflet, seconded by Mayor Pearson, moved TO OPEN THE PUBLIC
HEARING. Motion passes 5 — O.
City Attorney Sonsalla provided the required legal notices. There were no public comments.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO CLOSE THE PUBLIC
HEARING. Motion passed 5 — O.
Councilmember Lundgren, seconded by Councilmember Bloyer, moved TO ADOPT
RESOLUTION 2016-95 ADOPTING THE FINAL ASSESSMENT ROLL FOR THE 206
STREET, DRAINAGE AND UTILITY IMPROVEMENTS WITH A CHANGE IN TERMS
TO ALLOW FOR 15 YEAR PAYMENT ON STREETS AND 20 YEAR PAYMENT ON
WATER IMPROVEMENTS. Motion passed 4 —0— 1. (Fliflet — present/not voting)
Councilmember Fliflet stated that she did not support the initial project and therefore did not
support the motion.
Page 2 of 5
LAKE ELMO CITY COUNCIL MINUTES
OCTOBER 18, 2016
ITEM 17: Financial Mana etnent Plan for Enterprise Funds
Tammy Omdahl of Northland Securities presented a Financial Management Plan for water,
sanitary sewer and storm sewer funds prepared by Northland Securities for the City. Discussion
was held concerning the management plan and projections.
ITEM 18: Inwood 4'1' Addition Final PUD Plans and Final Plat
Planning Director Wensman presented the request from M & 1 Homes for 38 residential lots in
the 411' addition of the Inwood development. Wensman also reviewed the proposed conditions of
approval. John Rask, Hans Hagen Homes, explained the phasing plan for the remaining
undeveloped areas.
Councilmember Smith, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION
2016-90 APPROVING THE FINAL PLAT FOR INWOOD 4Tfr ADDITION PLANNED UNIT
DEVELOPMENT. Motion passed 5 — 0.
ITEM 19: Rockpoint Church
Planning Director Wensman reviewed the location and request for a Conditional Use Permit
amendment to allow construction of an overflow parking lot on the eastern portion of the
property containing 124 parking spaces. Wensman also reviewed planning/zoning issues, draft
findings, recommendations and an objection letter from a neighbor.
Councilmember Smith, seconded by Councilmember Bloyer, moved TO APPROVE
RESOLUTION 2016-91 APPROVING A CONDITIONAL USE PERMIT AMENDMENT TO
ALLOW CONSTRUCTION OF AN OVERFLOW PARKING LOT FOR A CHURCK FOR
THE PROPERTY LOCATED AT 5825 KELVIN AVENUE NORTH, WITH FINDINGS
OUTLINED BY THE PLANNING DIRECTOR. Motion passed 5 — 0.
ITEM 20: Conditional Use Permit Request for an Additional Accessory Structure — 5699
Keats Avenue North
Planning Director Wensman presented the request to expand a farming operation at 5699 Keats
Avenue North and allow for an additional storage building.
Courxciimember Bloyer, seconded by Councihnenrber Lundgren, moved TO APPROVE
RESOLUTION 2016-92 GRANTING A CONDITIONAL USE PERMIT FOR AN
ADDITIONAL ACCESSORY STRUCTURE AT 5699 KEATS AVENUE NORTH, SUBJECT
TO THE OUTLINED CONDITIONS OF APPROVAL, EXCEPT #10AND #11. Motion
failed 2 — 3. (Fliflet, Lundgren, Smith — nay)
Councilmember Lundgren, seconded by Mayor Pearson, moved TO APPROVE
RESOLUTION 2016-92 GRANTING A CONDITIONAL USE PERMIT FOR AN
ADDITIONAL ACCESSORY STRUCTURE AT 5699 KEATS AVENUE NORTH, SUBJECT
TO THE OUTLINED CONDITIONS OF APPROVAL, STRIKING THE LAST SENTENCE
Page 3 of 5
LAKE ELMO CITY COUNCIL MINUTES
OCTOBER 18, 2016
OF CONDITION #10 AND STRIKING CONDITION #11. Motion passed 4— 1. (Pearson —
nay)
ITEM 21: Adjacent Jurisdiction Review — Stillwater Comp Plan Amendment for HyVee
Planning Director Wensman requested City Council comment to be provided to the City of
Stillwater regarding the possible construction of a HyVee store in the northeast quadrant of the
intersection of Highway 36 and Manning Avenue. Councilmembers expressed safety concerns
for the Sanctuary neighborhood and Highway 36 intersection issues.
ITEM 22: Moratorium on Shoreland District Prooerties
City Attorney Sonsalla reviewed the history of the moratorium ordinance and presented a
proposal for a moratorium on development in the shoreland district.
Hamlet HOA President Tim Narum reported that the neighborhood is working with the MPCA
and hoping to connect to city sewer when the Gonyea development moves forward and hopes
they can still submit plans so city sewer can be brought to the Hamlet neighborhood.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO ADOPT INTERIM
ORDINANCE 08-156 AUTHORIZING CONTINUANCE OF A STUDY OF THE CITY'S
SHORELAND REGULATIONS AND IMPOSING AN MORATORIUM ON
DEVELOPMENT ACTIVITY WITHIN THE SHORELAND DISTRICT. Motion passed 5 —
O.
ITEM 23: Source Newsletter
Councilmember Fliflet stated that the City's Source quarterly newsletter has not been going out
and there has not been City Council direction to discontinue it.
Couzzcihnember Flit -let, seconded by Councilmember Smith, moved TO MAKE SURE A FALL
NEWSLETTER GOES OUT TO THE RESIDENTS WITHIN THE NEXT 2 — 3 WEEKS.
Motion adopted by unanimous consensus.
ITEM 24: Tahoe Response to EmertIsncy Calls
Councilmember Smith stated that there was an emergency call recently that the Fire Department
responded to with a fire truck rather than the Tahoe vehicle. Staff was directed to bring the
Tahoe response policy to the next meeting for discussion.
ITEM 25: Taping of Meetin2s
Councilmember Fliflet, seconded by Councilmember Bloyer, moved TO TAPE CITY
COUNCIL WORKSHOPS AND COMMITTEE MEETINGS.
Barry Weeks, 3647 Lake Elino Avenue N., thanked the Council for deciding to tape meetings.
Page 4 of 5
LAKE ELMO CITY COUNCIL MINUTES
OCTOBER 18, 2016
Dick Wier, 3645 Laverne Avenue North, stated he has lost income coming to meetings because
they weren't available to watch on tape at another time.
Susan Dunn, 11018 Upper 3 "d St. N., spoke about open meetings and asked if recordings are
public records.
Brian Butler, 3631 Laverne Avenue North, commented on meeting times, stating that it is not
always possible to leave work to attend meetings.
Motion passed 5 — 0.
STAFF REPORTS AND NTS
Administrator Handt: Reported on the Environmental Committee meeting.
City Clerk Johnson: Reported on absentee voting locations and hours.
Finance Director Bendel: Working on special assessments and third quarter utility bills.
City Attorney Sonsalla: Asked for input on scheduling the City Administrator's review.
Planning Director Wensman: Received comments from the DNR on the shoreland ordinance.
City Engineer Griffin: Working on wrapping up construction projects before winter and
working to acquire well advisory area information.
Meeting adjourned at 10:54 pm.
ATTEST:
Julie Johnson, City Clerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 5 of 5
Lake Elmo, Minnesota Proclamation
Declaring November 17 as "World Pancreatic Cancer Day" in the City of Lake Elmo.
WHEREAS in 2016, an estimated 53,070 people in the United States will be diagnosed with
pancreatic cancer, one of the deadliest cancers, and 41,780 will die from the disease;
WHEREAS pancreatic cancer surpassed breast cancer this year to become the third leading
cause of cancer death in the United States, and it is projected to become the second leading cause
by 2020;
WHEREAS pancreatic cancer is the only major cancer with a five-year relative survival rate in
the single digits at just eight percent;
WHEREAS when symptoms of pancreatic cancer present themselves, it is generally in later
stages, and 71 percent of pancreatic cancer patients die within the first year of their diagnosis;
WHEREAS approximately 660 deaths will occur in Minnesota in 2016;
WHEREAS pancreatic cancer is the seventh most common cause of cancer -related death in men
and women across the world;
WHEREAS there will be an estimated 418,451 new pancreatic cancer cases diagnosed
worldwide in 2020;
WHEREAS the good health and well-being of the residents of [municipality name] are enhanced
as a direct result of increased awareness about pancreatic cancer and research into early
detection, causes and effective treatments;
THEREFORE BE IT RESOLVED that the City Council designate November 17 as "World
Pancreatic Cancer Day" in the city of Lake Elmo.
ir
KE ELN' 0
AYO COU CIL CO U ICATIO
DATE: November 15, 2016
CONSENT
ITEM #2
MOTION
AGENDA ITEM: Approve Disbursements in the amount of $1,391,758.71
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ANESS;
Introduction of Item ..... ......... ..... ......... ..... City Administrator
Report/Presentation.......... ...... . ....... ...... ..... ...........City Administrator
Questions from Council to Staff ...... Mayor Facilitates
Call for Motion ................ . ......... ....................... Mayor & City Council
Discussion ........ ........ ............... Mayor & City Council
Action on ...... ...... ...... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $1,391,758.71
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $1,391,758.71. No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEG S ATIVE HISTORY: NA
-- page 1 --
City Council Meeting [Cousent Agenda Item 2_1
November 15, 2016
BACKGROUND INFORMAT1ON/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $ 14,648.09 PayrollTaxes to IRS & MN Dept of Revenue 11/10/16
ACH $ 7,281.76 Payroll Retirement to PERA 11/10/16
ACH $ 2,200.00 Payroll Retirement to 1CMA 11/10/16
DD7602-DD7642 S 37,651.95 Payroll (Direct Deposits) 11/10/16
45045-45094 $ 271,526.67 Accounts Payable 11/01/16
45095-45163 S 1,058,450.24 Accounts Payable 11/15/16
TOTAL 1,391,758.71
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$1,391,758.71.
ATTACHMENTS:
Accounts Payable — check registers
-- page 2 --
Accounts Payable
To Be Paid Proof List
User: eathyb
Primed: 1012612016 - 12:02 PM
Batch: 004-10-20 to
Invoice tt Inv Date
Midway Ford
MI DWAYFO
Stock fi. I 66778 10/26/2016
101-430-3100-45500 Vehicles
Sock / 166778 Total:
MI DWAYFO Total:
1\4 iclway Ford Total:
Stillwater Motors
STILLMOT
Stock #C170065 I WI 8/2016
410-480-8000-45500 Vehicles
Stock #C170065 Total:
STILLMOT Total:
Stillwater IMotors Total:
Report Total:
Amount Quantity Pmt Date Description Reference Task Type PO ft Close POLine
34,345,75 0,00 10/26/2016
2017 Ford F150 - Public Works
34,345,75
34,345.75
34,345.75
24,656.75 0.00 10/26/2016 2017 Chev Equinox - Building
Department
24,656.75
2=1,656.75
24,656.75
59,002.50
No 00011
No 000(1
AP - To Be Paid Proof List 10/26116 - 12:02 PM) Page 1
Accounts Payable
To Be Paid Proof List
Llser: PaltyB
Printed: 11/01/2016 - 2:28 PM
Batch: 001-11-2016
Invoice # Inv Dale
A11101111( Quantity Pint Date Description Reference Taslc Type PO / Close POI,iiie
AMDAHL Chris Amdahl Locksmilli, Inc
12800 10/14/2016 95.00 0.00 11/01/2016 Lock Repairs
101-430-3100-44010 Repairs/Maint Bldg
12800 Total: 95.00
AMDAFIL Total: 95,00
0000
ASPENMI Aspen Mills, Inc.
188078 10/13/2016 704.05 0.00 11/01/2016 Penman - uniform No 00(10
101-420-2220-44170 Uniforms
188078 Total: 704,05
138(179 10/13/2016 414,70 0.00 11/01/2016 Peltier - uniform No 0000
101-420-2220-44170 Uniforms
188079 Total: 414,70
ASPENMI Total; 1,118.75
BECKER Becker Fire and Safety, LLC
2636 10/16/2016
I 01-410-1940-4,1010 Repairs/Main) Contractual Bldg
2636 Total:
BECKER 'fotal;
RIFFS Bill's Inc.
W615252-615261 11/01/2016
101-450-5200-44120 Rentals - Buildings
W015252-615201 Total:
BIFFS Total;
92.00 0.00 11/01/2016 Annual Fire Extinguisher Services No 0000
92.00
97.(10
826.00 0.00 11/01/2016 Portable restrooms No 0000
826.00
826.00
CALATLAN Cal Atlantic Group Inc
2016-577 10/26/2016 5,000,00 0.00 11/01/2016 Escrow Release 355 Laverne Ave No 0000
803-000-0000-22900 Deposits Payable
2016-577 Total: 5,000,00
AP - To Be Paid Proof List (11/01/10 - 2:28 PM) Page 1
Invoic- In‘ linte Amount Quantity Pint Dar, 1)escription Reference Tusk Tvpe l'() t/ P011,ine
C'ALATLAN Total:
CAPSTONE Capstone I lomes
2016-281 10/21.12016
803-0011-0000-22900 Deposits Payable
2016-281 Total:
2016-542 IW21/2016
803-000-01/00-22900 Deposits Payable
21)16-542 Total:
2(116-585 10/21;1016
803-00041000-22900 Deposits Payable
2016-585 Total:
CAPSTONE Total:
CARQUEST Car Quest Auto Parts
2(155-392815 10/24/2016
1(11 -430-3100-44040 Repairs/Mani Eqpt
2055-392815 Total:
2M55-397,817 10/24/21116
101-430-3100-44040 Repairs/1\4;6M Eqpt
2055-392817 Total:
CARQUEST Total:
CDW CDW Government Inc.,
FJP2342 09/15/2016
101-410-1320-43 I 80 Information Technology/Web
FJP2342 Total:
FKV6190 09/21/2016
101-410-1320-43180 Information Technology/Web
FKV6190 Total:
FNM8849 10/04/2016
1111-410-1320-43180 Infortnation Technology/Web
FNM8849 Total:
CDW Total:
CENCOLLE Centuty College
625806 10/07/2016
101-420-2220-44370 Conferences & Training
625806 Total:
CENCULLE Total:
AP - To 13e Paid Proof List (11/01/16 - 2:28 PM 1
5,000,00
5,000.00 0.00 11/01/2016 Escrow Release (1931 32n4 St
5,000,00
5,000.00 0.00 I 1/01/2016 Esc' OW Release 11924 32nd St
5,000.110
5,000.00 0.00 11/01/2016 Escrow Release 11946 32nd St
5,000.00
15,000.110
-35.00 (1.00 I 1/01/20 I 6 Core return credit
-35.00
166.69 0,00 11/01/2016 Supplies
166,69
131.69
609.00 0.00 11/01/20 I 6 Computer equipment
609,00
619.00 0.00 11/01/2016 Computer Equipment
619.00
362.00 0.00 11/01/2016 Computer Equipment
362.00
1,590.00
780.00 0,00 11/01/2016 Ofliucr Trainine
780,00
780.00
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 2
In voice it
Inv Da te
Amount Quantity PM( Date Description Reference Task Type PO ti Close POLinell
CENTURYL CeriltiryLink
0,,10/20 16 10/19/2016 182.61 0.00 I 1i01/2016 Phone Service - Library
706-450-5300-43210 Telephone
10/19/2016 10/19/2016 50.64 0.00 11/01/2016 Internet - Library
706-450-5,300-43250 Internet
10119/2016 Total; 233.25
CENTURYI Iola': 233.75
CRAFT CragElnines
2(116-314 10/21/2016
803_000-0000-22900 Deposits Payable
2016-314 Total:
CRAFT `focal:
5,000.(11) 0,00 11/01/2016 Escrow release 11855 32nd Si
5,000,00
5,000.00
CTYROSEV City of Roseville
222011 10/13/2016 4,166.25 0.00 1 I/0 I /DJ 1 6 October IT services
101-410-1450-43180 Information Technology/Web
722011 Total: 4,166.25
222038 10/13/2(116 I 12.53 0,00 11/01/2016 October phone - Admit/
101-410-1320-43210 Telephone
772038 10/13/2016 17.77 0,00 11/01/2016 October phone - Bldg
1()1-420-2400-43210 Telephone
222038 10/13/2016 17.77 0.00 II/0112016 October phone - Conan
10 I -410-1450-43210 Telephone
222038 1(1/13/2(116 17.77 0.00 1 1/01/2016 October phone - Eng
101-410-1930-43210 Telephone
222038 10/13/2016 35.55 0.00 11/01/2016 October phone - finance
101-410-1520-43210 Telephone
222038 1(1/13/2(116 49.30 0.00 11/01/2016 October phone - Planning
101-410-1910-43210 'Telephone
222038 10113/2016 234.87 0.00 11/01/2016 October phone - PW
101-430-3100-43210 Telephone
222038 Total: 485.56
CTYROSEV Total: 4.651.81
EARLANDE Earl F. Andersen. Inc.
112713-IN 10/19/2016
101-000-0000-11500 Accounts Receivable
I 12713-1N Total:
EARLANDE Total:
244L S2 0.011 1 I /111/2016 Street sign damage
744.82
244.82
Al' - To Ile Paid Proof Lkt 11/01/16 - 2:28 PM)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No ONO
Page 3
Invoice, J ii v Date
Antottul Quantity Pint Datt descripl ion Reference
Task Type PO 1/ C.....,e
EN1ERGENC Emergency Services NI arktg Inc.
12047 10/12/2016
10 I-420-2220-44330 Dues & Subscriptions
12047 Total:
EM[RCiENC Total:
FEDEIZA.I.., Federal Signal Corporation
6413168 10/06/2016
701 -000-0000-16400 11Inchinery and Equipment
6413168 Total:
FEDERAL Total:
G KS ERV1C G&K Services
1182140306 10/12/2016
101-430-3100-44170 lJniforms
11 82140306 Tula':
1182151433 10/19/2(116
101-430-3 100-44 170 Uniforms
1182151433 Total:
GKSERVIC Total:
GOODTECI I Goodyear Technology, Inc
3682 10/19/2016
101-430-3 120-43 150 Contract Services
3682 'Fowl:
GOODTECH Total:
GREATAiv1 Great America Financial
195511 79 10117/2016
101-4 I 0-1940-44040 IZepairs/Maint Contractual Eqpt
19551179 Total:
GREATANI Total:
GNVSA Land Development, LLC
10/26/2016
803-000-0000-229 10 Developer Payments
To 611:
GWSALAND Total:
650,00 0.00 I I/01/2016 IANIR ESPONDING, annual renewal
650.00
650.00
300.00 0,00 II/01/2016 Siren Antenna
300,00
300.00
32.05 ILO() I I /01/2016 Uniforms
32.05
32.05 0.00 I 1/(11/2016 Uniforms
32.05
64, 1()
9,995.00 0.00 I 1/01/2016 Citywide Pavement Condition
Assessment
9,995.00
9,995.00
1,378.95 0.00 I 1/01/2)16 Copier maintenance and usage
1,378..95
1,378,95
500.00 0.00 11/01/2016 Escnrw Release - Easement Vac.
V Preserve
500.00
500.00
Al' - To 13e Paid Proof List (11 /01 (16 - 2:28 PM)
No 0000
No 0000
No
No
001)0
0000
No 0001)
No 0000
0000
Page 4
Invoice / Inv Date
1-1DSLI PP IN I ID Supply Waterworks, Ltd.
G22 I 362 10/04/2016
60 I -494-9400-42271) Utility System Maintenance
G221862 Total:
G244081 10/11/2016
601-494-9400-42300 Water NI eters & Supplies
G244081 Total:
6256281 10/11/2016
601 -494-9400-42300 Water Meters & Supplies
G256281 Total:
I IDSUPPLY Total:
A mon o t Quantity Pm( Date Description Reference Task Type l'O ti Close I'UI e
66,21 0.00 11 /01/2016 IVIeter connectors No 0000
66.21
5,079,00 0,00 11/01/2016 Meters No 0000
5,079.00
360.00 0.00 11/01/2016 Meter wire No 0000
360,00
5,505.71
1-101_,IDAYC I loliday Credit Office
10/15/2016 98,73 0.00 11(01/2016 Fuel No 0000
101-420-2220-42120 Fuel, Oil and Fluids
Total: 98.73
IIOLIDAYC Total: 98.73
INTERSTA Interstate All Battery C(r
1902702003247 10/11/2016 134,85 0..00 11/01/2016 Flashlight batteries No 0000
101-420-2220-44040 RepairsiMaint Eqpt
1902702003247 Total: 134.85
INTERSTA Total: 134,85
kath fuel Kati Fuel Oil Service Co
572216 10/20/2016
101-430-3100-42120 Fuel, Oil titd Fluids
572216 Total:
kathfuel Total:
94(1.19 0.00 11/01/2016 Fuel
940.19
940.19
K ENG RAVE Kennedy & Graven. Chartered
133387 09/28/2016 7, 64A4 0,00 1 1/01/2016 Civil matters
101-410-1320-431)40 Legal Services
133387 09/28/2016 107.50 (1,00 11/01/2016 Village Preserve 11
803-000-00110-22910 Developer Payments
133387 09/28/2016 426.25 0.00 11/01/2016 Nature Center
101-410-1320-43040 Legal Services
133387 09/28/2016 37,067.85 0.00 11/01/2016 3M
101-11 0-1320-431140 Legal Services
133387 0908/7016 387,50 0.00 11/01/2016 Union
101-410-1320-43040 Legal Services
AP - To 13c Paid Proof List (11/0 1116 - 2:28 PM)
No 00(I0
14(1 0000
NO 0000
No 0000
No 0000
No 0000
Page 5
ID In v Da le
Amount Quantity l'int Din 1)escri1,lion
Reference
Task. *I) pe l'() „e l'()Line tt
133387 09081)0 I 6 384.75 0.00 11/01/2016 Nuisance properties No 0(1(10
101-410-1320-43040 Legal Services
133387 09/28/2(116 752.97 0.00 11/01/2016 Hammes No 0000
803-000-0000-22910 Developer Payments
133387 Total: 41,29(1.76
133906 I 0/2672016 8,332,01) 0.00 1 I /01/2016 Civil matters No 0000
101-410-1320-4304U Legal Services
133906 10/26/20 I 6 215.00 0.00 11/01/2016 Hammes No 0000
803-000-0000-22910 Developer Payments
1339(16 10/26/20 I 6 116.25 0,00 11/01/2016 Nature Center No 0000
101-4110-1320-43040 Legal Services
133906 10/26/20 I 6 8,688.63 0.00 11/01/2016 3M No 0000
101-410-1320-43040 Legal Services
133906 10126/2016 376.25 0,00 11/01/2016 Wildflower No 0000
803-000-0000-22910 Developer Payments
133906 10/26/2016 2,166.72 0.00 11/0112016 Royal Golf No 0000
8113-1100-0000-22910 Developer Paymeols
1339(16 10/26/2016 38.75 0,00 11/0112016 Onion No 0000
101-410-1320-430,10 Legal scoiiees
133906 1006/2016 1,679.50 (WO 111111/2(116 Nuisance properties No 0000
101.4110-1320-43040 Legal Services
133906 'Iola': 21.613.11)
KENGRAVE Total: 62,91)3.86
KINGK King Kassidy
Coble 10/10/2016 55.00 0.00 11/01/2016 Operations - PC 10/10/16 No ONO
101-410-1450-43620 Cable Operations
Cable Total: 55.00
KINK Total: 55.00
LAW -)MARK Landmark, hic.
2(115-1295 101'71/2016 54100.00 0.00 11/01/2016 Escrow Release 11379 'Wildflower Dr Ni UMW
803-000-0000-22900 Deposits Payable
2015-1295 Total: 5,000,00
2015-1366 10/21/2016 5,000.00 0,00 11/01/2016 Escrow Release 4068 Monarch Lane No 0000
803-000-0000-22900 Deposits Payable
2015-1366 Total: 5,000.00
LANDMARK Total; 10,000.00
Landscap Landscape Architecture, Inc
Easton 1005/2016 700,00 0.00 II/0112016 Design Services No 0000
803-000-0000-22910 Developer Payments
Easton Total: 700,00
AP - 'In 13e Paid Proof List (1 lin I./16 - 2;28 P1\11 Page 6
Invoice # Inv 1)a le
I lammes 10/25120 16
803-000-0000-22910 Developer Payments
Hinnies Total:
Royal Golf 10/25/2016
803-000-0000-229 10 Developer Payments
Royal Golf Total:
Landscap Total:
LEAC1MN League or MN Cities
744852 10/17/2016
101-4 I 0-1320-44370 Conferences & Training
244852 Total:
LEAGMN Total:
LENNAR Lennar Family or Builders
2015-615 10/26/2016
8034100-0000-22900 1)eposits Payable
2015-615 Total:
2016-161 10/26/2016
803-000-0000-22900 Deposits Payable
2016-161 Total:
2(116-168 10/1612016
803-000-0000-229t10 Deposits Payable
2016-168 Total:
2016-169 10126/2016
803-000-0000-22900 Deposits Payable
2016- 169 Total:
2016-170 10126/2016
8034000-0000-22900 Deposits Payable
2016-170 Total:
2016-171 10176/2016
803-000-0000-22900 Deposits Payable
2016-171 Total:
2016-172 10/26/2016
803-000-0000-22900 Deposits Payable
2(116-172 Tola 1:
2016-381 10/26/2016
803-000-0000-22900 Deposits Payable
2016-381 Total:
2016-431 10/26/21116
803 -000-0000-229(10 Deposits Payable
2016-43 I "Fotal:
2016-506 10/26/2016
S03-000-0000-22900 Deposits Payable
AP - To 13e Paid Proof List (11/0 6 - 2:28 PM)
Amount (.bnntily Pint Date Description Reference T;islc Type 1'() /7 Close l'01,ine
500:00 0.00 II/01/2016 Design Services No 0000
500.00
521.60 0.00 II/0 I/2016 Design Services No 0000
5? 1.60
(,721.60
45.00 0.0(1 11/01/2016 Regional Meeting - K. Hand) No 00(10
45.00
45.00
5,00(1.00 0.00 11/01/2016 Escrow Release 743 Juniper No 0000
5,000.00
2,500.00 0,00 11101/2016 Escrow Release 9832 5111 St Lane No 0000
?..500,00
'1,5()0.00 0,00 1110112016 Escrow Release 9834 5111 St Lane No 0000
7,500,00
2,500.00 0.00 11/01/2016 Escrow Release 9838 5th St Lane No 0000
2,500.00
2,500.00 0,00 11/01/2016 Escrow Release 9890501 St Lane No 0000
2,51)0.00
7,500.00 0.00 11/01/2016 Escrow 12.cicase 9880 5th St Lane No 01100
?,500.00
2,500.00 0,00 11/01/2016 Escrow Release 9886 5th St Lane No
?,500.00
5,000,00 0.00 11/0112016 Escrow Release 9609 Junco Rd Nu MOO
5.000.00
5,000,01) 0,01) 1 1/01/2016 Escrow Release 627 James Ave 0000
5,000.00
5,000.00 0.00 11/01 /2016 Escrow Release 712 Juniper No 0000
Page 7
Inv Date
Amount Quantity Putt Dat, desct 'pawl
12eCerence Task
Type PO it 1'01..11w tl
20 16-506 Total:
2016-579 0/26/20 I 6
803-000-0000-22900 Deposits Payable
2016-579 Total:
LENNAR Totah
Lillie Newspapers Inc. Lillie Suburban
7148 09/30/7016
I 01-4 1(1-1320-43510 Legal Publishing
7148 09/30/20 16
101-410-1320-43510 Legal Publishing
7148 09/3012016
101-410-1320-43510 Legal Publishing
7148 09730/7(116
I 01-41(),1320-43510 Legal Publishing
7143 09/30/2016
101-410-1320-43510 Legal Publishing
7148 (19/30/70)6
101-410-1320-43510 Legal Publishing
7148 09/30/2016
I 01-410-1320-43510 Legal Publishing
7148 'Foie
Lillie Total:
LOFF Loftier Companies, Inc.
7343037 10/05/2016
101-410-1940-44040 Repairs/Maint Contractual Eqpt
2343(.137 Total:
LOFF Tcitiil
MARONEYS kltironey's Sanitation, Inc
648179 III/12/2016
101-4 I 0-1940-43810 Electric Utility
648179 10/12/2016
101-420-2220-43840 Refuse
648179 1 11/12/201
101-430-310(1-13840 Refuse
648179 10112/2016
101-420-2220-43840 Reluse
648179 10/12/2016
206-450-530(1-43840 Refuse
648179 Total:
5,000.)0
5,000,00
5,000,01)
40.000,00
0.00 I I/01/20 I (i Escrow Relcnsc 9623 Junco Rd
31.35 0.00 11/01/2016 Wasatch Storage
22,80 0,00 11/01/20 16 Ordinance (18-142
17.10 0.00 1 1/01/20 16 Ordinance 05-153
421.80 0.00 I 1/01/2016 Ordinance 08-147 Building code
99,75 0.00 11/01/20 16 Notice - Assessment Hearing 0 V
99.75 1).00 I 1/01/2016 Notice - Assessment Hearing - Streets
45.60 0.00 I 1,101/20 16 1\11 Homes Inwood
738.15
738.15
320.24 0.00 11/01/2016 Copy machine base and overage
320.24
320.24
112,94
49.71
216.67
216,67
49.89
645.88
0.00 I 1/01/2016 Trash services
0.00 1 I 10(/2016 Trash services
0,011 1 IA11/21)16 Trash services
0.00 11/01/2(116 Trash services
0,00 I 171)1/2016 Trash services
No
000(1
No 0000
Ni 0000
Nc, MOO
No 0000
No OODO
No 0000
No 0000
No
No
No
Nu
No
Ni
11000
(1111)(1
0000
0000
0000
0000
AP - To Be ('aid Proof List (11411/16 - 2:28 PIM Pagc 8
Invoice rY Inv Da le
MARONEYS Total:
NICD(11NAL.1) Mc Doriald Consiruction
2013-091 10;25120 16
803-000-11000-27900 Deposits Payable
2013-091 Total:
2013-540 1(05/2016
803-000-0000-22900 Deposits Payable
2013-540 `I owl;
2014-125 1105/2016
803-1100-0000-22900 Deposits Payable
2(114-425 'Total:
21)1.1-737 10/25/2016
803-000-0000-22900 Deposits Payable
2014-737 Total:
MCDC)NA LI) Total:
Aniolita Qui:11101y Pm( Date Description Reference l'ask 'Ey ye tt close POI inc,it
MENARDSO Mel nods - Oakdale
14082 10110/2016
10 I -450-5200-42210 Equipment Parts
14082 Total:
14370 10114/2016
101-420-2220-424(10 Small Tools& Equipment
I ,.1370 10114/2016
101-470-2220-44010 Repairs/Mann Bldg
14370 10/14/2(116
101-420-2220-44040 Repairs/Maint Eqpt
14370 10/14/2(116
101-420-2220-14010 Repairs/Main( Bldg
14370 Total:
t'IENARDSO Total:
M SAP ROF MS,\ Professional Services, Inc
14 10/1 1/2016
6(11-494-9400-43030 Engineering Services
14 Total:
MSAPROF Total:
NORTI ISEC Northland Securities, Inc.
4661 10/10/2016
601-494-9400-43150 Contract Services
- To Ile Paid Proof 1ist (.1)/01/16 - 2:28 PM I
645.88
5,000.00 0,00 11/01/2016 Escrow Release 9905 Tapestry Rd
5,000.00
5,00(1.00
0,0(1 11/01/2(116 Escrow Release 10057 Tapestry 11111
5,000.0(1
4,950.011 0.00 11 /01/2016 Escrow Release 9985 Tapestry ltd
4,950,00
5,000.00
5,000.00
19,950.0(1
0.00 II/01/2016 Escrow Release 10380 Fapes(ry Rend
24.17 0,00 11/01/2016 Parts
24.17
62.99 0,00
59.96 0,00
25,80 0.00
6 79 0,00
155.54
179.71
11/01/20 16 Battery pack
11/01/2016 Bird spikes
11/01/7016 1W antifreeze for pumps
11/111/20 16 water softener salt
5,949. (8 0.00 11/01/2016 Inwood Booster Sun ion
5,949.18
5,949.18
832.00 0.00 I 1/01/2016 Twirl management plan
No (1000
blo 11000
No 0000
No 0(100
t4o 0000
No 0000
No 0(100
No 0000
No 0000
1\lo
No
0000
Page 9
Ittl nice „ Inv Daly
Amount Quantity Pint Dalt, Oescription Reference Task Type PO I/ C 1)01,itte it
4661 10/10/2016 S32,00 0,00 11/01/2016 Utility fund management plan No 0000
007-495-0450-431511 Contract Services
4661 10/1072016 416.00 0.00 11101/2016 Utility fund management plan No 0000
603-496-9500-43150 Contract Services
4661 Total: 2,080.00
NORTf IS EC Total: 7,080.00
SELECT SelectAccount
1164540 I 0i06/20 I 6 10,55 0.00 11/01/2016 Participant ree 10/1-10131/16 No 0000
[III 4 10-1520-4-3150 Contract Services
1 I 64549 Total: 10,55
SELECTAC Total: 10,55
S111 SI II International Corp
1305562406 09/29/2016 575.00 0.00 11101,12016 2016 11/inflows of lice No 0000
1(11 -410-J320-43190 Software programs
1305562406 Total: 575.00
51-11 Total: 575,00
Tif3110111 CO TJI3 Ionics Construction
2016-532 10/20/2016 5,000,00 0.00 I I/01/2016 Escrow Release 4 176 Monarch Ct No 0000
503-000-0000-22000 Deposits Payable
2016-532 Total: 5,000,00
TJBHC)114C0 Total: 5.000.00
TMOBILE T Mobile
947226095 10/11/2016 21.57 0,00 11/01/201 6 SCADA line No 0000
601-494-9400-43210 "Telephone
947226095 Total: 71.57
TMOBILE Total: 21.52
1' ER17,0N Verimn Wireless
9773519886 1 I/01/2016 35,01 0.00 1/01/2016 Wireless charges No (1000
-420-2220-132 I 0 Telephone
9773519886 Total: 35.01
V ER1ZON Total: 35.01
11'AS11-R EC Washington County
10/03/2016 138.00 0,00 11/01/2016 Recording No IMMO
101-410-1320-43150 Contract Services
- To 1.3e Paid Proof (..is1 I /01/16 - 2:28 1'114)
Page 10
Ins oice It Inv Date
.21moont Quantity Pint Date Description Reference Task
'rype 1/ ('lose 1'01 ,ine t/
10/03/1016 46.00 0,00 11/01/2016 Hunter Crossing - Inigation No 0000
803-000-0000-229 10 Developer Payments
Total: 184.00
WASH-REC Iota!: 18400
Whileani White Anita
Eiontis 10;18/2010 25.00 °non 11m1/2016 Operations 1 0/18 CC 0000
101-4 10-1450-43620 Cable Operations
)3on u Toth 1 25.00
Cable 10/18/2016 55.00 0.00 I 1 /01/2016 Operations 10/18 CC No 0000
101-4 10-1450-43620 Cable Operations
Cable Total: 55,00
Coble - 13 10/18/2016 55,00 0,00 11(01/2016 Operations 10/14 Environment Comm No 0000
101-4 10-1450-43620 Cable Operations
Cahle - 13 Total: 55.00
Whileani 135.00
YALEIVIECH Yale Mechanical
172574 09/30/2016 916.62 0.00 1 I/01/2016 City, hall AC maintenance No 0000
101-410-1940-44010 Repairs/Maim Contractual DIrig
172574 Total: 916,62
YALEMECH Total: 916.62
Report Total: 205,796.67
AI' - ro Re Paid Proof List ( 1 1/))1 /16 - 2:28 ['NH
Page 1 1
Accounts Payable
To Be Paid Proof List
User: Val tyB
Printed: 11/01/2016 - 3:02 PM
Batch: 002-11-2016
Invoice # Inv Dale
Amount Quantity Pint Date Description Reference
Task Type PO ti Close POI,ine
DELTA Della Dental Of Minnesota
6671006 10/15/2016 1,497.50 0.00 11/01/2016 November premium No 0000
101-000-0000-21706 Medical Insurance
6671(106 Total: 1,497.50
DELTA Total: 1.497.50
LEASSOC Lake Elmo Associates, LLP
11/01/2016 2,666.00 0.00 11/01/2016 November 2016 rent No 0000
101-410-1940-44120 Rentals -
Total: 2.666.00
LEASSOC Total: 2,666.00
NCPERS 566200-NCPERS1\4innesota
56621116 1(1/21/2016 64,00 0.00 11/01/2016 November premium Nn 0000
101-000-0000-21708 Other Benefits
5662 I 116 Total: 64.00
NCPERS Total: 64,00
RABOU1N RABOU1N, INC
11/01/2016 2.500.00 0.00 11/01/2016 November 16 payment No 0000
101-410-1320-43100 Assessing Services
2,500.00
RA BODIN Total: 2.500.00
Report Total: 6.727.50
AP - To Be Paid Proof 1.4s1 (11/01/16 - 3:02 PM)
Page 1
Accounts Payable
To Be Paid Proof List
User: PattyL3
Printed: 11/0912016
Batch: 004-11-2016
Invoice It
1:(11 PN1
Inv Dote
ACEI1ARD Acc Hardware , Inc
181773 10/31/2016
101-450-570()-44030 Repairs/Maint Imp Not i3ldgs
181773 Total:
ACE1tARD Total:
AMDAI IL Chris Amdahl Locksmith, Inc
17851 10/31/2(116
10 I _430_3)00-440 10 fepairs/Nliaitit Bldg
12851 'Fowl:
AN-ID/1111. Total;
Antonia Quantity l'Int Date Description Reference ' ask T3 Ile # ('lose 1)011.ine #
7.18 (1.00 11/15/2016 Basketball net
7.18
7.18
75,19) 0.00 1 1/15/2016 Lock reparis
75.00
75.00
11000
No (1000
AM FlICAN American Eng and Testing, Inc,
9408(1 Ill/31/2016 73(1,5(1 0,00 11/15/2016 Eagle Point Blvd Street & Utility No 0000
409-480-8000-43030 Engineering Services
9408(1 Tota): 730.50
AMERICAN Total: 730.50
ANN AL1-11.1 Animal Humane Society
10086 10/29/2(116 1,161.00 11.00 11/15/2016 Impound Fees 7/1-10/1/2016
101-420-2700-43 150 Contract Services
1(1086 Total: 1,161.00
ANIIVIALTIU Total: 1,161.00
AU FUNA 1Auto Nation
3635900 10/18/1016 42.85 0,00 11/15/2016 Parts
101-430-3125-4221(1 Equipment Parts
3635900 Total: 42.35
AUTUNAT Total: 42.85
r To De paid prooftist (i uno/(6 - :r(I PM)
No 0000
Na 0(10(1
Page 1
Invoice Iuv I)nle
Amount Quantity Pm( tk description leIrcjicc
Task Type r()
l'OLitte
BANYON Banyou Data Systems, Inc,
154933 I 1/01/2016 654.00 0.00 11/15/2016 Software support No 0000
601-494-9400-43 I SI) Software Support
154933 11/01,I2016 436.00 0.00 I IR 5/20 I 6 Software support No 0000
603-196-9500-43 I ClRSoli ware Support
154933 Total: 1,090.00
BAN YON Total: 1,090.01)
BOYER Boyer Trucks
1R9603 10,28,0016 870.00 ((.00 I 1/15/2016 Repairs - F450 No 0000
101-430-3100-44010 Repairs/Maim Rldg
259603 I 0/28/201(, 987.30 0.00 11/15/2016 Parts - F45(I - No 0000
101-430-31W-12210 Equipment Parts
289603 Total: I ,g57.39
13(..1YER Total: 1,857,39
C A C Companion Animal Control, 1_,L.0
(Jet 16 10/31/2016 500.00 0.00 11/15/2016 Animal control - October Ni 0000
101-420-2700-43160 Impounding
Oct 16 10/31/2016 150.00 0,00 11/15/2016 Animal Pick-up 7ain- 7piii No 0000
10 I --420-2700-43 I 60 Impounding
Oct I t") 10/3 IT'll I 6 45,00 0,00 11 /15/21116 Animal Pick-up ]pin - 7 am No 0000
101-420-2700-43160 Impounding
Oct 16 Total: 695,00
Sept 16 10/31/2016 5110,00 0,110 I I/15/2016 Animal control services - September No MOO
101-420-2700-43 I 60 Impounding
Sept 16 Total: 500.00
C A C Total: 1,195.00
CALM LAN Cal Atlantic Group Inc
2016-497 11/09/2016 5,000,00 0.00 11/1512016 Escrow Release I 115g 3rd St No (1000
803-000-0000-229011 Deposits Payable
2016-497 Ti(: 5,000,00
7016-499 11/09/2016 5,000.00 0,00 I 1/15i2016 Escrow Release 11 075 3rd SI No 0000
803-000-001111-I990 ikposits Payable
2016-499 "[oink 5,000,00
2016-575 11/09/2016 5.000.00 0.00 11115/2016 Escrow Release 111117 3rd St No 0000
803-000-0000-22900 Deposits Payable
2016-57S Total: 5,000,00
CA LATLA N Total; 15,000.00
A P - Ile Paid Proof' List i09/16 - PNI
Page 2
1111 Ofte Date
Amount Quantity IIlll Dale Descriplion lielerence
CARDMFAI 0 Cardmember Service
1000/2016 300.00 0.00 11/15/20 I 6 Conference
I I -4$0-3 1 1111-4-1370 Conferences & Truining
10/20P016 76,35 0.00 11/1 5/2016 Office supplies
I 01-430-.,11 00-42000 Office Supplies
(Q0/2016 6126 0.01) 11/15/2016 Holiday
I 01-4120-2220-44300 Miscellaneous
10/20/2016 356.20 0.00 I 1!15/2016 Airfare
I 01-120-2220-14300 1\1 iscellancous
10/2(1/2016 45,011 1.1.(11) I11 5/2016 Constant Contact
1111 I 0-1-150-43180 Information TeelinologyINVeb
10120/2016 93.9S 0.00 1 /15/2016 Envelopes
601-494-9400-414300 MkccIIaneous
1 0/-,012016 35.98 0,00 11115/2016 Supplies
206-150-5300-412000 Of lice Supplies
I 0/2012016 181,37 0.00 1 I /I 5/2016 Proerritu supplies
106-150-5300-44300 M iseel laneotiq
1 0,120/2016 360,10 0,00 11/15/2016 Hotel charge
206-450-5300-44300 INliscellimeous
10,200016 59.26 0,00 I 1/15/2016 CC meeting
101-410-1 I 1(1-44300 M Miscellaneous
10/20r1016 5(1.00 0.00 11/15/2016 Sensible Land (Ise
101 -410-1910-44370 Conferences & Training
Totals,
'ARDMEN.11-3 Total: 1,611.50
CA RQUEST Car Quest Auto Parts
2055-393425 10/31/2016
01-430-3100-44040 Repairs/Maint Eqpt
2055-393425 Total:
6971-607898 10/31/0206
101-430-3125-440-10 RepairslMaint Eqpt
697 I -607S98 Total:
CAROU EST Total:
CB & I Cf3 & 1 Constructors Inc.
Pay Rcq 6 I 1/04/2016
601-494-9100-43030 Enttincering Services
Pay Req 6 Total:
CI3 & I Total:
150,79 0.00 I 1/15/2016 Repairs
150.70
29.19 0.00 11/15/2016 Repairs
29.19
179.9S
313,752.45 0,00 I 1/15/2016 Inwood Writer Tower
313..282,45
.313,282.-15
AP - To tie Paid l'roof List 1 I I /09/16 - 1;0 I PN I 1
Taslt '1')Te I') tt Close l'()1 Any 1)
No 0000
No 01100
No 0000
Of)(1(1
No
011(10
No 0000
0000
No 00110
No 0000
11000
No
No
0000
OMR)
Page 3
Invoice
liiv le
kinottlit Quantity Dati /eseription Reference
Type l'() if 1'OLine
coNICAST Coinctist
19(.27/20 16 7,93 0,911 I I/15/201 o Nloodlly service No 0000
n1-420-2270-4,130(1 Nliscellancons
7.93
CONICAST Ti 7.93
CIY43LOOM City oll3looinington
Oci 16 11/09/2016 94,50 0400 11/15/21)16 Lab testing - October No 000(i
601-494-9400-12270 !Wilily System Nlaintetiatice
Oct 16 'Total: 94,50
CTY131,00M 94.50
CINOAK DA City of Oakdale
100140460-01 10,.31/2016 10,83S.7S 0.00 11/15/2016 Meter - South Pit 10/02-11/02/16 No (1(11)()
6111-49-1 -9400-0S20 Winer Utility
10000,160-01 Total: I 0,..S38.7S
CTYOAKI)A 10,838.7S
('TY0A1(1)P City olOokdale
Oct 2016 1110112016 11.0110.011 11.00 /15/2016 New connections - Oct 2016 No ((1)041
6014100-0000-21013 WMdue Oakdale
Oct 2016 Total: 11,000.00
CTYCIA KEW Total'. 11,000,00
C'TYROSEV City of Roseville
222077 1(00/7016 122.00 0.0)1 11.115/2016 Adobe Annual License No 0000
101-110-1320--131911 Sollware Programs
222077 Total: 122.01.1
("1"Y ROSEV Total: 172.00
CTYSTPAU City or St. Paul
18699 1(1/231)016 2.968.62 0.00 11/15/2016 Asphalt No 0000
(11-43(1-3120-42240 Street 1\ laiMettance tvraferials
I 8699 'Foal: 21968.6)
I 87:-11 10/23/2016 1,392.99 IWO 11/15/2016 Asphalt No 0000
101-430-3120-12210 Slrcel Maintenance Materials
187=11 Total: 1,392
crysTmu To0d: 4,361.61
AP - To lie Paid Proof l_ist ( 11/09116 - 1:01 Pi\ 1 / Page 4
lin (dee
Inv Pate
cusTonioN Custom One I lollies
7015-1379 I 1/02/2016
803-000-0000-22900 Deposits Payable
2015-1379 Total:
CUSION1(./N Total:
DPC1NDUS DPC
827001600-10
6))I-494 -9400-421
827001601-10
001-494-9400-421
Industries, Inc.
10"31/2016
00 Chemicals
8270(11600-16 Total:
10131/2016
60 Chemicals
827001601-16 Total:
OPCINDUS Toink
EAR LANDE Earl F. Andersen, Inc.
112791-4N 10/3 cm,
101-4100-0000-11500 Accounts Receivable
112791-IN Total:
[ARLAN DE Total:
EFFINGElt [flinger Joe
1(1/24/2016
1(11-430-3100,42150 Shop Materials
10/24/2016
10 I-430-3100-4,1170 Uniforms
Total:
EFFINGER Total:
ELAMIVIERS Eckberg Lammers, P.C.
10 2016 III/31/2016
101--42(V715(1-43045 /Monte), Criminal
10 2016 Total:
ELA1\11\4[11S Total;
FOCUS Focus Engineering, Inc.
3)72-3174 1009/7016
10 I -410-1930-13030 Engineering Services
3172-3174 19I291)010
10 4-410-1910-43030 limidneering Services
Amount. Qua iiiity line Deseriplion
Iteleretice
Tnslc 'Irvin, PO if Close l'01 e
5.000,00 0.00 I 5/2010 Escrow Release <1174 Lady Slipper Rd
5.000.00
5,000 011
185.87 0.00 11115/2016 1-1ydrolluorosilicie acid
267.00 0.00 II/15/2016 Chlorine
94403 0.00 I 1/15/2016 Street sign repair
185.82
707.00
452.82
94,03
94.03
23.98 0.00 11/15/2016 Trash bags
195.00 0,00 11/15/2016 Wm lc Boot reimbursement
218,98
218.98
3,565.38 (Lou i1/15/2016 Prose.cul - October
3,565.38
3,565.38
2,975.00
a.,35T1.10
A f' - To I3e Paid Proof 1.ist 11/(M/16 - 1:01 I'M 1
0.00 11/15/2016 General
0.00 11/15/2016 P [alining
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
(MOO
00110
0000
0000
Page 5
Invoice 101 1);) le
Ainouitl (2ittintity nut ililti )escriplium Reference I1tsI Type 1'0 ,
3172-3174 10019.1)016 148.00 0,00 11/1512016 ROW No 0000
I 01-430.,1100-43030 Engineering Services
3172-3174 Total: 5.475.0(1
.3175 I 012917016 520,(10 0,00 I I/15/2016 Water No 0000
601-494-9400-43030 Engineering SeHces
3175 10/29/2016 1.390.00 0.00 1 1/15/2016 Sewer No 001111
607-495-9450-43030 Engineering Services
3175 10/29;2016 210.00 0.00 1 1s15/2(11 6 SW - No owl
603_496_95(m-13030 Engineering Services
3175 Totol: 7,1 '7(),(H)
3176 1(1!29/2016 540.0(1 0.00 I 1115/2016 Transportation & Traffic No 00110
409-480-8000-43030 Engineering Services
3176 1109/7016 795.47 0.00 11/15/2016 Street System NIainientince No 0000
41.19-480-8000-43030 Engineering Services
3176 111/29/7016 120,00 0100 I I/15/7.016 Muni Aid No 0000
409-480-8000-43030 Engineering, Services
3176 10/79/7016 575.06 0.00 I I/15/2016 Capital Improvement No 0000
409-480-8000-43030 Engineering Services
3176 Total'. 1,980.418
3177 10/2917016 136.00 0.00 1 1115/2016 Section 34 No 0000
601_494_t1400_430.10 Engineering Services
3177 10/29/2016 204.00 0.00 11/15/7016 Section 34 No 0000
61)2-495-94511-43(130 Engineering Seri ices
3177 Total: 340,00
3178 10/29/2016 611.811 0.00 11/15/2016 CSAI) 15 No 0000
602-495-9450-43030 Engineering Services
3178 Total: 611,88
3179 ID/29/2016 54,00 0.00 11/15/2016 LE Trunk Waterman) No 0000
601-19-1-9,1(10-43(130 Engineering Services
3 179 Total: 54.00
3180 1017912016 .5,020,00 0.00 11/15/2016 LE Ave corridor No 0(100
409-480-8000-43030 Engineering Services
3180 Total: 5,020.00
3181 10/29/2016 930,00 0.00 11/15/2016 Inwood Booster Station No 0000
601-494-9400-43030 Engineering Services
3181 Iola!: 930,00
3182 10/79/20!6 7.253,18 0.00 11/15/2016 Inwood Trunk Waterman) No 0000
601-494-9400-431130 Engineering Services
3182 Total: 2,253.18
3183 110/9/2016 7110,00 0.00 11/15/2016 39111 Street No 0000
6n-2_..iu5_4„150_,43030 Engineering Services
3183 Total: 700,00
3184 10/29/211I6 180.00 0.00 11/15/2010 Beehive Asset No MOO
409-480-8000-4303(1 Engineering Services
31<4 Total: 180.011
AI' o raid Proof List f. 1 1/00/16 - 1:01 PM) Page 6
Inv Dale
3185
I ()9-4 80-8)1(7()-431)3
3I86 I(0912016
409-480-8(11111-43(30 I atgior"er
3 187 1(1/29/2016
409-480-8000-43030 Enginccrin
87 Total;
3 188 10/79/2016
601-494-940(1-tl {?_iO EIIg lnccrlu)
3189 10/29/21116
206-450-5300-431130 1_nginecring St!ry ccs
3 190 1 (1/29/20 16
409-480-8000-4 31130 Engineering Services
3190 Total;
3 ! 91 10/20/2016
602--11)5-9=1511-431131) Engineering Services
3191 Total:
7 197 10/29/2016
409-4S0-8000-43030 Engineering Services
1192 Total:
3 193 10/79/21116
803.000-00 10-229 11) Developer Payments
3193 Tolttl:
3194 10/79/2016
80 3-I100-O0110-2291(1 Developer Pavn,en
3194 Total:
3195 10/29/2016
22910 Developer Payments
3195 Total:
3196 1)829/7016
803-00)1-0000-22910 Developer Payments
319E -total:
3197 10/29/2016
8(13-000-00110-22911) I)cv'loper Payments
3197 Total:
3198 1111'N/21)16
803-00t1-0N100-22910 Developer Payments
3198 'rolil:
3) 911 111/29/20I 6
8113-000-)10110-22010 Developer I'ayanerns
3199 total:
:Amount Pint Date I)cscaillt"srtzt Reference Task
517.40 0.00 1 1 /1 5/21116
517.40
1,311.04 0.(1() I1/15/2016 CSAII 13
1,311.04
2,515.64 (.i,(1t1 1 I/15/2(116 2016 Street Improvement
2,515,64
530.U(1
530,00
420,U(1
4 20, 00
4,510,00
4,510.00
1.758.00
0,00 I l/15;2016 Iaa��oocl i\'ater 10 ca
0,110 1 I/15/2(116 Public Librar}' Site latt4at'nt°eta
(1.00 1 1/15/2(116 OV Phase III Slrcct & Utility
(1.00 11/15/2016 1-94 Lift Station
1,258.00
1,946.90 0.19) 11/15/2016 21)17 Street Improvements
1,946.90
593.3(1 {).00 11/15/2016 Lennnr
593.30
185,40 (1,110 I 1 / 15/2016 Boulder Poods
185.40
11,734,80 1),(i{) 1 1115/21)16 Hammes
11,734,80
698,57 0.00 1 1/15/2016 [iultter`.s Cs
698,52
504.01) 0.OU 11/15/2016 Wildflower
504.00
210,00 0.1111 I I / 15/2O16
710.00
1,277.38
1,797.38
(1.Ot1 I I /I 5/2O 16
1`slae I'()'!
(Ause NJLinc (1
Nn 01)01)
No 01)00
No 1)U(1(!
1`Ncr ))OOU
N,t 1)0(10
Nv (1000
No 000(1
No 0011(?
No 0000
Nc> 000()
No 0(11)U
14o l)(I00
No 0()t}{)
No 0000
No (1(1OO
AI' - "fu Be Paid Polo
Page 7
In vole
Inv Dale
Annum( Quinn y descriplion Reference Task
Type l'(,)
3209 10/29/2016 847.12 0.00 11115/2016 Savona II
803_000-00011-229 I Developer Payments
3200 Total*. 847.12
3201 10/29/3016 3,749.30 0.00 I1/15/2016 Inwood
803-000-0000-22910 Developer Payments
3201 Total; 3,749.30
37112 10/29/2016 718.90 0.00 11/15/2016 Hunters Crossing 11
803-00( -0000-229 10 1)evt.•Inper Payments
3202 Total: 718.90
3203 10/2912010 1,572.78 0.00 11/15/2016 Savona III
S03-000-0000-22910 Developer Payments
32)13 To[01._ 1,572.78
3704 10/29/20 I 6 990,00 0.00 11/15/201 6 Legends
803-000-0000-229 10 Developer Payments
3204 Total; 990.00
3705 1009/7016 72,00 0,00 1 I/15/2016 Arbor Glen
803-000-0000-229 10 Developer Payments
3705 Total; 77.00
3706 100912016
2,380.94 0.00 11115/2016 Savona IV
803-000-0000-22910 Developer Payments
3206 Total'. 2,380,94
3207 10/29/2016 1.158.80 0.00 11/15/2016 hnvond 11)
803-000-0000-229 I 0 Developer Payments
3207 Total: 1,158.80
3208 10'29/21116 210.00 0.00 1 1115/2016 Boulder Ponds II
803-000-0000-22910 Developer Payments
321)8 Total: 210,00
3709 10/2912016 7,346.96 0.00 I 1/15/2016 Village Preserve II
81)3-000-0000-2291(1 Developer Payments
3209 Total: 7,346,96
3710 10179/21116 4,060.00 0.00 11/15/2016 The Royal Golf Course
803-000-0000-22910 Developer Payments
3710 Total: 4,660.00
3211 10129/2016 1,632.00 0.00 I 1/15/2016 Inwood IV
803-000-00110-229 10 Developer Payments
321 I Total: 1,632.00
3717 10/29171116 1,470,00 0.011 11/15/2016 Wildflower II
803-000-0000-229 I ()eveloper Payments
3212 Total: 1.420,00
FOCUS Total: 74585.72
lilt FIX:IFS Friedges Landscaping, Inc
122077 10131/2016 7341.50 0.00 11;15/2016 Easton Village Park
4114-480-8000-45200 13trildings &. Structures
AP - To I3e Paid Proof Lis1 1i00n6_ 1:01 pm)
No 00ini
No 000(1
0000
No 0000
No 0000
No 0000
No 0000
No 01100
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 8
ITIVOICC 1 nv Date
722077 Total:
FRI F.DCi ES rota':
CKS IERV IC 6&1( Services
1 1 1(2 I 62603 I0/26121116
101-430-31(J0-44 1 71) Uniforms
1 182162603 Total:
GKSFItV IC Total:
I cl 1-I AC1 I Company
10154997 10116/2016
6111-494-9400-42160 Chemicals
I 0154997 Total;
1-1A('I 1 Total:
I If N DT Hand) Kristina
1 /07/2016
101-410-1320-43310 Nlilcage
Total:
1 IA6MT Total:
I I DSLIP l' IA 11 D Supply Waterworks. Lid.
6257198 10/12/2016
601-494-9400-42300 \\later Nietcrs & Supplies
C1257198 Total:
C1310473 1 0126/20 1 6
611I -494-9400-42301) Waler Meters & Supplies
6310473 Tom!:
Ci330993 111/7717016
60 I -194 -9400-42300 Water Meters & Supplies
03.39993 Total:
I 1 D.SUPPLY "rotal:
IlLlSNJlIK llusni( I1,iies. Inc
2015-1287 I 1.417/201 6
803-000-0001)-22900 Deposits Payable
7015- I 2g7
I ILLSNII< Total:
/11' - To I3e Paid Proof Lis! I 1/0916 - I:01 PN)(
Amount Quantity Pint Date Description Reference
7.74 1.511
7,24 L50
32,05 0,00 I 1 /15/201(i Uniforms
32.05
32.1(5
513.67 0.011 I I/15/2016 Fluoride
5(3,67
513.67
87.01) 0,00 1 1 15120 I 6 Mileage and parking
87.00
87.00
96.43 0.00 I 1115/2016 Supplies
96„48
60,540,00 0,00 I 171.5120 16 IVIelers
60.540,00
3611.00 (1.110 I 1/15/2016 Wire
360.00
60,996.48
7,000,01) 0.00 1)/15/20)6 Escrow 1091 7 32nd Sr
2.1)(10.01)
2.000.011
'I'ask Type l'() tt CIOSC POLITIC 11
6(100
No 0000
a000
0000
No 0001)
No 0000
Page 9
Invoice , Inv Date
Amount Quantity Pint flak Oescriplion Reference Task Type 1.() 1 FOLine 11
INNOVAT Innovative Office Solutions
1372437 10!2812016 134.3 I 0363 1 1 /15/2016 Supplies No 0000
101-410-1320-412000 Office Supplies
137)437 10128/2016 970„53 0,00 I 1/1542016 Supplies No 0000
1 (1 1 ..-00,..n20_,1 )000 (J1-flee Supplies
1372437 Total: 41141,8,1
1381299 11104112016 79,02 0,00 11/15/2016 Supplies No 00011
101-410-1320-12000 Office Supplies
1381399 Total: 29,02
1381300 11,414/2016 38.00 0,00 11/15/3016 Business cards - kl Johnson No (10110
i 0 1 -4)(1-2400-41 2000 ()Pike Supplies
1 38 13110 Total: 38,00
INNOVAT lotal: 417186
JANKINO Jani-I:ing of 1\linneso1a, Inc
1\11N1 1160373 11101/2016 339.26 0,00 11115/2(116 Cleaning Servicet; - Cite H11 No 0(100
101-410-1940-44010 Conlraclital Bldg
NIIN I 1160373 Iola!: 3/9,96
JANIKING 329,26
14: ONOP Komi) Jodi & Robert
Escrow Overpay 11/01121116
101 -000-000- I 1500 Accounts Receivable
Escrow Overpay Tol al:
KONOP
Lake Elmo
1„ /2016
01-420-2220-12120 Fuel, Oil and Fluids
rolal:
1.1E011, Total:
Lillie Newspapers Inc. Lillie Suburban
Accl 007148 10/3112016
101-410-1320-43510 Legal Publishing
Acct 0(17148 Total:
1,illic Total:
LOFF LoMer Conipanks. Ir
23664213 I I /03/3(316
101-41(1- 19410-1404(1 IlcpairsiNla HI Contractual Eqpt
- To Be Paid hoof List 11109116 - :01 pm)
250.00 OM() I 1/15/2016 Refund overpayment 1211 S Marquess
25(1.00
350,00
932,15 0.00 11115/2016 fuel
322,15
`17715
365,63 0.00 1 /1512016 Notices
365,63
365,63
430.37
0,110 11/15/2016 Copy maintenance
No 0000
No 011011
NI1 WOO
No 0000
Page 10
Invoice ft Inv Dale
mount Quarilid l'inl Date Desci ipt ion Reference
2366420 Total: 439.27
WIT Total: 439.27
AGNE.'1` Maguey Construction, hie
Pay Req 0 I 1/07/2(116
60 I -4194-9400-430311 Ftigineerin,g Serl'fCCS
Pay heel 6 Total:
.IA(JN FY Total:
ALIVIC) lalinquist Greg
1(1/31/2016
10 I -120-2220-44300 r\liseellatierws
Total:
1ALN1() )'otal:
ENAR DSO 1\ lettards - Oakdale
14729 10119/2016
101-430-3100-42230 Buildine, Repair Supplies
14729 Total:
15335 1007/2016
101-4130-31(10-41225(1 Landscaping 1\ laterials
15335 Total:
15662 10/31/2016
101-430-3100-42150 Shop Materials
15662 10/31/2016
601-4o..1_9400..42 -)70 Utility System Maintenance
15662 10131/2016
10 I -‘130-3100-42000 ()Bice Supplies
15662 1 utak
ENARDSO Toiak
M FIN ARDST Menards - Stillwatu
96088 11/(14/2(.116
10 I-4/0-7720-42400 Small Tools & Equipment
96688 Total:
90689 11,41412016
101-420-2220-44010 Repairsqvlaint Bldg
96689 Total:
141.:NAR1)ST Total:
AP - To 13e Paid Prof Hs( (1 I/(9/10 - 10 I PM)
)57,363.09 0.00 1 I/15.,2016 Inwood Booster Stalion
257.363,99
257,363.99
68,89 (1.00 1 1115/2016 MN State Fire (7.:Itiel conference
68,89
68,89
75.17 0.00 11115/2010 Building repair supplies
75.17
79,12 OAR) 11/15/2016 Landscape materials
79.12
2.97 0,00 11115/2016 Shnp supplies
8,92 0.00 11/15/2016 Supplies
19,38 0.0(1 1/15/2016 ()Wee supplies
31.27
185.56
42.20 0.00 11/15/2016 Floor clri
47.)0
13.58 0.00 11/15./2016 \N'aier so(lener sal(
13.58
55,78
Task
•Fype l'(' fi (lust- 1)01,ine 11
No 0000
1-Jo (1000
NI!) 1)(101)
IMMO
No 00(10
No 011110
No (MHO
No0900
No 0(100
Page 11
[In nic t I it
Amount Quantity Port lia I „.teseriptinti Ilelerencv
Task "i) v
Pt) / VOL.ine ti
II'I'(.'( Nletropolitan Council
106082.1 1 I AM/2(116
602-195-9,150-43820 Sewer Utility - N let Council
1(160334 Total:
N1ETCOU Total:
1,289.58 0.00 11115/2016 Waste water services No 1)600
I ,)89,58
1,'"89.58
NI ELSA(i' N-letro)olitan Council
Discount 11;0112016 -646,10 0.011 I I/I 5'2016 SAC charges' - Oct 2016 - early pay 0000
60 '-1100-0000-37220 SAC Early Pay discountirevenne
Discount Total: -646,10
Oct 2016 11/(1112016 64.610.00 (400 1 I/ 5120 16 SAC charges - Oct 2016 No 0001
60 )-(100-0000-20802 SAC due Met Council
Oct 2016 Total: 64,610,00
EISAC Total: 63,963.91)
NI NI)OT Commissioner ofTratisportation
P01000664 1 10117/2016 30:78 0,00 11/15/2016 UV Material Testing No 0000
4119-480-8000-43030 Enttineerimz Services
N101106641 rotal: 39.28
N.INDOA' Tom!: 39.23
M NP I P F, klinuesola Pipe & Equipment
367433 10106/2016 1,102.99 0,00 11/15/2016 Covers for L.F., Ave project No 00(itt
409-480-8000-43030 Engineering Services
367488 Total: 1,102,99
369042 10/2012016 544,88 0,00 11115/2016 Covers No 0000
601-494-9400-42270 Utility System Maintenance
369042 Total: 544.88
369372 10/26/201 6 213.46 0.00 I 1/15/2016 Repair kit No 0000
601 494-9400-42270 Utility System Maintenance
369372 'Fatal: 213.46
369373 I0/2612016 42.58 (1.00 11/15/2016 Freight costs - Nn 0000
601 -494-9400-42270 Utility System Maintenance
369373 Total: 42.53
MNPIPE Total: 1,903.91
NOIZTIISEC Northland Securities. Inc.
4675 1 li(12/7016 768.00 0,00 1111.50(116 Utilily Funds M alinement Plan Nn 01/00
60 I -494-04011-43150 Contract Services
4675 1 00.0016 76,8.00 0.00 11/15/2016 Utility Funds Management Plan - Ni, 0000
00)-495-9450-43 I 5(1 Contract Services
AI' - To Be Paid Pi our List O Ii09/16 - 1:01 PNI.1
Page 12
Invoice Inv Pate
-1(175 11;1772010
on3-do6-950o--13151, Contract Set vices
44675 Total:
NOITI IS EC
013ECALI. Liopher Stoic (Inc CaIl
6100400 1013112016
101-430-3100-13150 Contract Services
6100400
ONECALL Total;
PERMITNVO \\folks IAA:-
2016-0037 l 1 it11/2016
101-4120-2400-43180 1101a-motion Teelmologyi‘Veli
2016-0087 Toil:
ERN IITI.110 Total:
PINKY Piiiky's Securer Scrvice.
68013 I 1/01/2016
206-450-5300-1-1010 Repairsiklaint Bldi
63013 Total:
l'INKN Total:
14../Nd I'S Poinp's 'Fire Service, Inc.
2111257629 10/25/2016
I 01-,130-3125-41d0,10 ILepairs/Maim Eqpt
210757629 Total:
PON-1PS Total:
ILC111 RCM Specialties, Inc
57-12 10/2612016
I (11-430-,3 20-41224) Street Nlainietionce Materials
5742 Total:
ILCM Total:
READYWAT Ready \Van Electric
11)(1513 II/07/2016
701 -000-0000-16L00 Machinery and Equipment
100513 Total:
Antonia Quantity Descriplion Reference ype 1'0 t(
384.00 (LOU 11/15/2016 Utility Funds Management Plan
1.970.00
L920.00
50220 01011 11/15/2016 Monthly tickets
5(17,70
501,7()
170.00 0.00 I I /15/2016 Remote inspector monthly access
I 70.00
I 70 00
100110 0.0)) 11/15/2016 Pumped septic tanks - Libraty
100 00
100.00
796.50 0,00 11/15/2016 Equipment repair
7Q6,50
706,50
366,32 0,00 1/1 5/2016 Emulsion
366,32
366,3)
975.00 0.00 11/15/2016 Pourer to siren
975,00
No 0000
0000
No (1000
No 00110
No 0000
No 0000
No 0000
- To lie Paid Proof ( I 110"/ I - 1:01 (IN I)
rage I 3
In)
NI Date Amount (uanitit‘i lYnt, )ege 1117011n
10(1516 11/07/2016
701-000-0000- 16401i Machinery and Equipment
I 00516 Total:
1(1(1517 1 I /07/2016
701-000-0000,16400 Machinery and Equipment
10(1517 Total:
100518 I .1 /07,1016
701-000-0000-16400 Machinery and Equipment
100518 Total:
110519 11/07/2016
701-000-0000-16400 Machinery and Equipment
110519 Total:
READYAVAT Total:
RESCI iPAX Resetipax
730 10/24.'2016
101 -4-N1-2710-42400 Small Tools 8..f Equipment
2.30 Total;
RESCUPA X
RRER River Valley Priming
56116 10/30/21)16
101-420-2220-42000 Office Supplies
5606 Total:
RIVERPItT Total:
SAIVISCIA11.3 Sam's Chill
11/04/2016
101-420-2220-4401(1 lepairsAlaitu Bldg
11/04/2016
t1i_4702220-41000 Miscellaneous
Total:
1SCLL1B To(al:
SEll Short l/llinll Hendrickson. Inc
PIPS 10.417/2016
601-494-9400-43030 Engineering Services
321728 Total:
Slit I Total:
Reference
20,398.00 0.00 11/15/2016 histall 2ways on existing sirens
20,398,00
8,772.00 0.00 11115/2016 Cimarron siren
8,7'2.00
8.040,00 0.0(1 I 1115/2016 Julep siren
8,1140.00
8.175,00 0,00 11/15/70 16 New siren NE corner
11.1 75,00
46,310.00
2,085.0(1 (1.011 I I/15/2(116 Water rescue equipment
7,1185.111)
2,085.110
38,00 0,00 I 1/15/2016 Carhonless paper for forms
38.00
38.00
44.09 0.00 11/15/2016 Station supplies
71.47 0.01) 11/15/2016 Rehab supplies
115_56
115.56
1,084.74 (00 I 1/1512016 Inwood Water tower
1,084.74
1.084.74
AP To I3e Paid Proof l_ist 11/091('1:01 pm)
Type I'll ..o tr'
Nf) (11)1)1)
0000
0000
No 0000
1/Jo 110f11)
0000
0000
No 0000
No 0000
l' age I4
I IIN OiCC /1 Iji 11:1(',!
SPRINT Sprint
761950227-163 10;1812016
101-410-132(1-13210 Telephone
761050227-163 10118/2016
101-47(1-2220-43210 Telephone
761950P77-163 10/18/7016
01 20-2400-43210 1 eleplione
761950227-163 10/18/2016
101-430-3100-13210 Telephone
761950727-163 10/18/2016
I 0 I -450-5200-43210 Telephone
761050177-163 10/1S/2016
01-410-1910-43210 Telephone
7619507.27-163 Total:
SPRINT Total:
Amount ()it:m(10 Pint Date Description Reference
60.22 0.00 I 1/15/2016
222.55 0.00 I 1/15/2016
I 62.24 0.110 I 1/15/2016
119.61 (09 11/15/2016
104.7 I 0,00 11/15/2016
14.97 (1.00 1 1 5/2(116
683.80
03.80
S.TCRACON SI, Croix Concrete. Inc
2117 11(1730016 16.904484
404-480-1-1000-45300 Improvements Other khan 131ilgs
702 'Iola!: I 6.904.S4
STCP_XCON Total: I 6,904,84
STEVEP ET Peterson Steve
11/0912016
601-000-0000-37100 Water Soles
'fowl;
STEV El' ET Total:
TEL.F11\1 FIR Telemetry & Process Controls
104766 10/2612016
6(11 —194-9100-43150 Contract Services
1(14766 10/26;2016
6(1)-495-9450-43150 Contract Services
1(141766 Total:
TETT.M FIR Total:
TKDA TK DA, inc.
1102016003600
601-494-9400-43030
002016003600
602_495_0459-13030
1/04/2016
Engineering Services
1'04/20 I 6
1.7.11gi 'leering Services
00'201 6003600 Totql:
AP - To 13c Paid Lis' (11/09116 - 1:1)1 PI\ I )
Cell phone Admit'
Cell phone - Fire
Cell phone 13uilding Dept
Cell phone -P W
Cell phone - Parks
Cell phone Planning
((.00 11/15/2016 Replace stairs - Tablyn Park
Task
Type 10 t (lose l'( )Line //
54.33 0.00 1 1 /15/2016 Refund overpayment 3308 Kraft Circle
54.33
54.33
1,674.00
1,674.00
3.34 S.00
3.3,1g.(10
456.00
<156.00
917.1m)
(1.00 11/15/2016 Services 5/16-1(1/16
0.00 1 1 /15120 1 6 Services 5/16-10/16
0.0(1 11/15/2016 Water and Sewer Study
(1.1(1) 1 1 /15/2016 Water Study
No (MOO
No (MOO
1\lo 0000
No (MOO
No 0000
No 0000
No
No
No
No
No
No
0000
00(10
(1000
(10110
Page 15
III% oive
Inv Ilia it -
Antolini Quantity Pint Valk descriptitm Reference
Task Type 1'() it
O020161103630 1110801116 050,18 ()MO I I/1512016 Eagle Point Blvd Ni 0000
:100-480-8000-13(130 Engineering Services
00701600363(1 Total: 050.78
60340695004330 I 1/04/20 I 6 728.,00 0,0(1 11;1512016 Water and Sckver Study No 0000
603_496_9500,430,3(1 Engineering Services
60340695(104330 Total; 228.00
TI:DA Total: 7,090,28
1013L,GUY lie Tool Guy, LTC
22558 11)/25/2(116 5_36 0.00 I 1115/2016 Supplies No 1)0111)
101-430-3100-421511 Shop IVIalerials
22558 Total: 5.36
TOOI_Cily` Total: 5.36
TONVNCTR Town & Counby Cleaning Co
1116668 11/0172016 370,00 0.00 I 1115/2016 Cleaning - Library No (M)O
706-450-5300-1-10111 Itepairs/Nlaint Bldg
11 16668 Tool: 370.00
TO‘A'NCTPsY Total: 370,00
WAS11-REC Washington Cotinly
11/01/2016 236.65 0,00 11/15/2016 Recordings No 00141
101-411/-1320-43150 Contract Services
Total: 236.65
WASII-REC Total: 236.65
\VASI ICONS Washington Conservation I)ist,
3632 10/25/7016 625,00 0,00 11/15/2016 3rd 014 quarterly bilIiris Nt 0000
603-41)6-Q500-4-1370 Conferences & Training
3632 Total: 625,00
wAsi )CONS trucap, 625.00
\VI [EATON Wheaton Joseph
II/03/2016 782,35 (IM)1 11/15/2016 Electrical Inspection Services - No (1000
101-000-0000-20.802 Eleclrical Penni( Fees Payable Cleanup
732.35
WIlEATON 782.35
Al' - Be 1 10)/16 - 1:01 I'M)
he 16
Invoice ft Inv Date
NCR, Xccl Emig),
I 1111912(116
101-4.50-5200-43810 Electric Utility
1 1 /09/201 6
602-495-94511-438 1 Electric
1,109/20 I 6
1 0 1-430-3 160-438 1 0 Street Lighting
11 /01-//201 6
IUI-430-3)6U-43$ Street Lighting
/09/2016
10E420-22211-43810 Electric Utility
11/09/2016
101-d 10-1940-43810 Electric Utility
I 1 /00'2016
101-130-3 160-43810 Street Lighting
111(19/2016
I -450-5200-43S 111 Electric Utility
11109/2016
10E450-5200-43S I 0 Electric Utility
1 1109/20 1 6
101-150-5200-43810 Electric
11109/2016
1 01-130-3 1611-438 1 Street. Lighting
,-09/20 16
6V-495-Q45(1-1381)1 Electric
1/09/20
602-495-94150-43810 Electric Utility
1 1109/2016
10 1-420-2120-43S 10 Electric Utility
1 1109120 16
101_430-3160-43810 Street Lighting
I I /09/2016
101_450_5200-43810 Electric Utility
1 1 /09/70 16
10 I -450-5'700-43810 nectric
1 I/O/2016
I (11-430-31 00-43S 1 Electric Utility
1 1110/20 I
60 1 -194-1/-1110-4.38 1 (1 Electric. 1,kiIio
I 1109/2016
206-450-5300-438 111 Electric Utility
1 I/00)2016
0W-415-9450-43S II) Electric Utility
11100/2016
60 1 -4094-Q400-1,18 1 0 Electric Utility
Af' - itt Lie raid Proof List (1 1109116 I:01 l'NU
Amount (2natility Pint Date Description
Reference
Task Type N.) 11 (lose I(/Line
11.75 0.00 1 1 /15/2016 tJtilny services
215.00 0,00 1 /1,5/20 1 6 lhility services
34,44 IWO 1 1/1 500 1 6 Utility services
1.64 0.00 1 1/15/2016 U6I9v services
272,24 0.00 1 1/1512016 Utility services
261,48 0.00 I 1/1.5/2016 Utility services
31,48 0.00 1 1115/201 6 Utility services
10.75 0.00 1 I/15/2016 services
54,81 0.00 11/1512(116 Utility services
30.741 IWO 1 1,15/2016 Utility services
40,51 0,00 1 1/ 1 512()1 6 Utilny services
0,64 0,00 1/15/2016 Utility services
(1,64 11.00 1 1/1512016 Utility services
281.18 0.00 11/15/2016 Utility services
2.1 17.6,1 0.00 1 1/15/2016 Utility services
6.78 0,00 I 1115/2016 Utility services
26.411 0.00 I 1/15/2016 Utility services
547.26 0.00 I I/1.5/2016 Utility services
(1.49 0.00 1 1 /15/2016 Lhility sere ices
376.90 0,00 11 /15/2016 Utility services
183.60 0.00 11/15/2016 Utility services
74.30 0.011 11115/2016 U6liLy service!:
0000
No 11000
No 0000
Nu WOO
NC) 0000
0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No (1(1(10
0000
No 0000
No 0000
MOO
No 0000
No 01100
No 000ti
('nge
lin °let Inv Pale
Amount (2tiantily Pont Oeseriplion Reference
Task. Type Pt.? tt 3/
I 1/0901116 46.97 0.00 11/15/2016 Utility P e r v i c e s No 0000
I 01-430-3160-43810 Street Lighting
I 019/2(116 37.5(1 0,00 11/15(2016 Utility services No (MOO
101-130-3160-13810 Street lighting
I IA19/9016 1, )30,29 0,00 11/15/2016 Utility services No 0000
601-194-9400-43810 Electric Utility
I 1.0/2016 62.42 (1,00 II/15/2016 Utility services No 0000
601-494-9400-433 10 Electric Utility
Total: 5,957,86
I 1012(116 1 I 414/?1)16 1„268.67 0.111) 11/15/2016 Utility services Ni 0000
601-494-9400-43810 Electric Utility
110412016 Total; 1,268,67
51-7988278-3 11/09/20 I 6 96,200,00 0,00 I I/1512(116 OV Lighting - per agreement No 0000
409-480-8000-43030 Engineering Services
51-7988278-3 Total: 96,2(1(1.0(1
XClil,. Total: 1(13,436.53
ZANIORAS Frank Zamora's Concrete, Inc
1273 10/00120 I 6 9,350,00 0.00 11/15/20 I 6 Sidewalk l'or city hall No (IMO
I 01-4 10- I 940-44010 Repairs:NI:lint Contractual I31dg
I 273 Total-, 9,350.00
ZANIOR AS Total: 9,350.00
ZIE.CiLER Ziegler. Inc.
Sw050263223 1010617016 1.874,96 (1.110 I I/15/2016 Parts No 0000
6(12-495-945(1-42400 Small Tools & Minor Equipment
Sw0511763733 1006/2016 1.585,46 0,00 11/15/2016 Labor charges No 0000
607-495-9450-43 150 Contract Services
Sw050263223 Total: 3,460.42
Z11.2.6LER Total: 3.460.42
Report 1,039,231,24
Al - lo Be Paid Proof- List ( I /09116 - :01 PM
Page I S
Accounts Payable
To Be Paid Proof List
User: Piutyn
Primed; 11/09/7016 - 130 PM
006-11-2016
invoice ti Inv Pate
SWIWC SW/WC Set -vice Cooperntives
10272016 10/2712016
101-000-0000-21706 Medical Insurance
10772016 roial;
SW/\VC Total:
Report Total:
zknionnt Quantity hilt Dale Description Reference Task Type ) ti Close l'OLine
c),2 0,00
19,219.1./0
19,219,0D
19,21 9.00
(1.00 I1/15/2016 December premium
No 0000
AP o Re Paid Proor List ( 11/09/16 - 1:30 PNI)
Pnge 1
THE k )1,
'NKE
AY0 COU C CO U ICATIO
DATE: November 15, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: October 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Kristina Handt, City Administrator
Lake Elmo Finance Committee
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ....... ....... Administrator
Report/Presentation............ ........ ......... ...City Administrator
Questions from Council to Staff ..... ....... ........ .......... Mayor Facilitates
Call for Motion .......... ..... ....... ......... .................... ....... Mayor & City Council
Discussion ........................... ...... ...... ........ ................ Mayor & City Council
Action on Motion................... ......... ........ ........ .......... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to accept the October 2016 Financial Reporting Packet. No specific motion is needed as
this is recommended to be part of the overall approval of the Consent AgenchL
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
October 2016 reflecting the monthly and year to date detail, comparing the actual results to the
2016 Budget.
-- page 1 --
City Council Meeting IConsent Agenda Item
November 15, 2016
GENERAL FUND:
General:
October was another strong month for new home building permits. 27 new home permits were
issued during the month, bringing the year to date number of new homes to 220.
Revenues:
Total revenue for the month was $87.4k (110.6%) above budget for the month of October
bringing the year to date to $740.6k (33.9%) better than budget. The most significant budget to
actual revenue Variances are as follows:
Building permits were $43.4k (108%) better than budget for the month bringing the year
to date to $358.9k (82%) better than budget.
Plan review fees for the month were $25.8k (107%) better than budget bringing the year
to date to $192.6k (80.6%) better than budget.
Expenses:
Total expenses for the month exceeded budget by $95.3k (43.7%) for October bringing the year
to date expenses to $144.6k (5.2%) over budget. The following summarizes variances of note:
General:
• General Government expenses were $3 I.3k (40.2%) higher than budget for the month
bringing the year to date expenses to $268.0k (34.3%) higher than budget. This was
primarily due to legal expenses far exceeding budget; the majority of which related to
the 3M litigation.
• Total Public Safety expenses were $12.4k (19.7%) lower than budget for the month
bringing the year to date expenses to $90.9k (10.6%) lower than budget.
• Public Works - The total Public Works expenses were $89.9k (190.7%) higher than
budget for the month bringing year to date expenses to $10.7k (1.3%) better than
budget. This is due to purchasing a new truck ($34.4k), the contract services expense
for the street condition study ($10k) and the timing of paying the Street maintenance
vendors as mentioned last month.
In summary, the October revenues were $87.4k (110.6%) better than budget and the expenses
were $95.3k (43.7%) higher than budget resulting in a net income of $7.9k (5.7%) below budget.
On a year to date basis, the revenues are $740.6k (33.9%) above budget and the expenses were
$144.6k (5.2%) above budget resulting in a net income of $635.9k (110.4%) better than budget
year to date.
-- page 2 --
City Council Meeting [Consent Agenda Item #3.1
November 15, 2016
LIBRARY FUND:
The net income for the Library Fund for the month of October was $2.9k better than budget
(16.5%) bringing the year to date to S20.9k better than budget. The cash balance at the end of
October was S182.9k,
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached October Financial Report.
ATTACHMENT:
1, October Financial Reports
-- page
City of Lake Elmo
Litideet to Actual Coil -warm' ve
Fur The innnth endin03cluber 31. 2016
101.Gcneral Fund Summon,
Bv Dcnanmeni
1 L'I 5120 16
Full Year MONTH YTD
DEPT 410 - GENT GOV'T BUDGET BUDGET ACTUAL Vanance (S) VarlanCe CYO BUDGET ACTUAL Variance (S) Variance (80
2016 % to date Month Month Month Month YTD YTD YTD YTD
REX'EN LIE
Total Revenue 3.485.514,32 83,93% 79,035.0(1 166,409,05 87,374.03 110.55% 2,184,712,31 2,925,314,50 740,602.19 33.90%
EXPENSE
Tula' Mayor ,.c... Council 45,955.32 53.48"/p 1,000.00 736.58 263.42 26.34.4, 30,252.66 24,576.60 5.676.116 18.76"/.
Total Administration 360,997,50 168.86% 32,440.47 64,825.65 (32,385.18) -99,830/ 3(16,870.18 6119,592.84 (302,722.66) -98.65%
Total Elections 15,800.00 32.38% 0.00 0.00 0.00 0.0099 15,800,00 5,116.16 10,683.84 67.62%
Total Finance 124,835.30 88.39% 11,522.41 8,107.79 3,414.62 29.63% 107,681,114 110,333.94 (2,657.90) -2.47%
Total Planning, & Zoning 284,68235 74.6094 243117.59 18.030.73 5,986.86 24.93% 235,888.91 212,363.24 23,525.67 9.97"/0
Total Enginecring Services 48,000.00 60.41% 4,000,00 1,500.00 2,5110.00 62.509',, 40,11(10.00 2.8,996.82 11.003.18 27.51 '1/0
Total Cily Hull 55,082.00 107,509'.. 4,736.00 15,789.81 (11,053,81) -233.40% 45,660.00 59,212.80 (13,552.80) -29.68%
Total General GOVETIMIC11( 935,352.47 112.284 77.716,47 108,99056 (31.274.09) -40.2.4 "/0 782,157..79 1.050,197.40 (268,044,61) -34.27%,
D LI' f 420 - PUBLIC SAFIM
Total l'olice 527,06(1.47 413.13% 0.00 67,25 (67.25) -100.00% 263,530.24 253,679.26 9,850.98 3.74%
Total Prosectillon 54,7110.00 67.40"/p 4,500310 3,587.82 912.18 26.2794 45,5(10.00 36,865.33 8,634.67 18.9894
Total Fire 377,231,71 75.110/o 29,624,77 29,519.21 105.56 0.36% 317,206.21 283,352.39 33,853.82 10.670/o
Total Fire Relief 37,323.00 0.00% 0.00 0.00 0,00 0.1111% 0,011 0.00 0.011 0.00%
Total Building Inspections 260,765,91 69.6994 27,985.11 17,225.06 10,760.05 38.4594 219,145.77 181,735.07 37,410.70 17.07%
Total Emergency Communications 7,40(100 511.61% 0.00 0,011 0.00 0.1.10°/0 5,550.00 3,745.011 1,805.110 32.52%
Total Animal Control 7,550.00 91,32"/o 6511.110 0.0(1 650,00 I M00% 6,250.00 6,895.00 (645.00) -10.32%
Iola I Public Solely 1,272,031.119 60.24% 62.759.88 5 ;399.34 12.360,54 19.69% 857.182.22 766.272.05 911,910,17 111.6194
Summary 1
MONTH YTD
BUDGET ACTUAL Vaiianee (S) Variance CM BUDGET ACTUAL Variance (S) Variance 00
DEPT 4311- PUBLIC WOR10 Month Nlooth Month Month YTD YTO YTD YTD
Total Public Works 411,284.53 10.3.361 39,8.12.24 66,8011.85 (26,958.61) -67,66`Yo 349,506,52 425,113,09 (75,606.57) -21.63%
Total Streets 413,000.00 83.52% 2,160,00 67,930,29 (65,770,29) -3044.9250 410,4011,011 344,955,01 65,444.99 15,95%
Iola] Ice & Snow Removal 87,250.00 38.65% 1,0110,00 0.011 1,000.00 1(1(1,00% 48,250.00 33,723.82 14,526.18 30.11 ".lo
To WI Street Lighting 26,4110.00 81.69% 2,200.110 2,37.2.52 (12,2,52) -5.57% 22,000.00 21,565.96 434.1)4 1.97%
Total Recycling 5,900.00 0.00% 1,950.00 11,00 1,95(1.011 100,00% 5,500.00 11,110 5,5011.00 1110,00%
Twill Tree Program 1,0011.00 61,45% 0,00 0,11U 0.00 0.011% 1,000.011 614.50 385.50 38.55"0
'rota( Public Works 944,8.34.53 87,42% 47,152,24 137,053.66 (89,901.42). -I 90.6650 .836,656.52 825,972.38 10,684,14 1.28%
DEPT 450 - CULTURE, RECREATION
Total Parks & Recreation 231,320.73 67.2450 24,680.64 9,6-14.54 15,036.10 60.92% 196,254.05 155,540.35 40,713,70 20.75%
IT & Telephone 81,976.00 82.4250 5,900.110 7,397.45 (1,492.45) -25.3050 68,656.00 67,565,43 1,0911.57 1.5950
GRAND TOTAL ALI. EXPENSES 3,465,514.32 80.74% 218,209.23 313,480.55 (95,271,32) -43.6650 2,740,90158 2,8(15,547,61 12E646,03 4.5550
SUB TOTAL NET INC OVER EXI' 20,009.190 636.66°./.. (139,174.23) (147,071.50) (7,897.27) -5,67% (556,189.27) 59,766,89 865,248.22 155.57%
DEPT 460 - COMP .),DJ 20,000.01) 0„00% 0.00 0.00 0.00 0.0050 20,000.00 0.00 20,000.00 I 00.00" 'o
DEPT 490 - CONTINGENCY FUND 0.00 0.00% 0.00 0.00 0.00 0,005 0,00 0.00 0.00 (00010
Debt Service increase 1011 0.00% 0000 0.00 0.00 0.00% 0,00 0,00 (1 0(1 0.0()1),
DEPT -193 - Orli FINANCING 0.00 0.110% 0.00 0.00 0.00 0,00% 0.00 0.00 0.00 0.00%
GRANO TOTAL ALL D F: PTS 3,485,514.32 11.5650 .2(19.23 313,486.55 5,271.32) -43.66% 2,760,901,58 , 6- 47,61 144,646.03 5.24%
Nel Income over EXpell5e5
0.110 (139,174.23) (147,1)71.50) (7,897,27) -5.67% (576,189.27)
59,76(489
635,956.16 110.37%
SummarL2
City of Lake FInn,
Jilrl�el lU Actual C0mnar,999
Ior the n,a,nh ending Oeloher 31. 7916
I01•Genrral Pond Detail
f)5 Ih3:)rinlclu
DEPT 4111.. G62:'l, GO1"T
1(P:CENBE
Clrn and Ad Valorem Taus
Delinquent Ad Hainrcm Ta ‘es
Mobile liame Ln
0)9lal Disparities
Penally & !metes; 011 Taxes
Liquor License
N`a)lelcmler Li crnse
Gemini Cnnrnrcl„r License
Healing Ctmll odor License
Building I'CrmiL,
Building lie.inspecl Fees
Ile 111 rl�' Per ))lie
1I'1512UI6
Pull fear l lOt<11i YTLI
BUDGE I 1311100I1T .1i"CLi.ii. ' ansnrc 1)) 1'1t=iattcr t'1) 11.1Ui,CT ni 3 UAL `lari;;ncv ISI \'soarer ('0
2016 °3 to date 5.1,01 di Month 7,10011t ilelmh 1'113 '(1 D 1' It) 1' 111
1"ID amanco note,
2,1133,198,00 51.22%, 0.00 1).110 000 0.000) 1,016,598S 1 1,061,821.33 43.342.32 d 45a°,. 51 ID incIudee pun frn,n 1101.. 'l0 relined im:, tax li rfe,3 parcel
15,000.00 43,969, 0.09 0301 1400 1.1.002, 7,50401 6.593,59 (166,41) •5,119°)
12,1100.110 21.79% 00.1 1).Up O.00 01.4111 61300.110 2,554.49 3,445.51) •57,1300
157,503,00 59.47.E 000 1k,bi) 11.00 (111100 78.754.00 93,676.87 14,922,57 18951°
71113.110 75,8U% 0.00 113111 0,00 9,105i 350,00 5311.60 180.60 51.608v
11,000,011 62,050, 04111 0,00 0!2) 0.001, 8,190000 6.525,00 11,175101-14.63'c
1.680.00 92,8600 0.00 0,00 0.00 0,01)2) 840,00 1.61100 720.00 S5,71,1,
0,00 100,0000 0,01.1 ID)!) 0.00 0,0000 1100 158,09 151)110 1110.0000
2,5110.11)1 120.00% 200,00 10U.1 i01 i100.00)-50.097'6 2,I00.00 11/10.00 930.90 .12,86%
5113,200,00 156.82°', 410.000.11(1 83.394.43 43,3.94.43 108 4900 433,I1901.110 796.963.73 155.963,72 51,961.E Rcf1cc14 Ice; from 220 new home, and 59 nen euun 1etel l nnils
0.00 0.00% 0.0) 11,1111 1,10 0,00% O,100 1).1)0 0.01) 0,0)191 (i1 0 includes' 1i711k in revenue Ihr 150 916 not hudgeled)
38,0110,00 290,98% 3,000.01) 1.1,11.13,66 5,043,56 168.13') 34,(100.00 I10,571,1s 76.57.1,1s 223.222,
46,800.110 159,4500 4,000,00 7,558,00 2,558.00 83.95"° 41,200,0U 74,624,00 33,424.90 81 13"0
2,5011,00 69.40001 .10,00 0,00 (40.00)-I00,01i't, 2,-120.00 1,735,00 (6551110-25.31°h
15,01111,00 214.51%! 590.00 6,886.61) 6.386.61 117712'5 25,300.0,133,628.20 28,62820 1I4311..,
2,750.011 66.55%l 30QU1) 135.00 (163.00)-5500)9 ?7181.00 1.33,3.00 070.00) -32271,
1511.110 33.3300 75,00 301.01 125.09)-33.2300 1511.00 50.110 (100.1)0)-66.67'10
101.696,110 60,69 i, 0,0 0.00 11.110 01111°, 101,096.01 61,716 ,50 (39-979.50) .39,3I"e btmn0d} tali.ulcc'.) JOOI 111 isi, issue on n:l:c.pt of 1)13 i 3ilmds
4 L500,00 0,00% 0.00 0.011 0 00 U 007, 0.O0 1).09 01111 0.001E
2.749,1)0 00,0111' 0,110 cL110 090 9L03", 1,374.5o 1,574.30 111111 11,1110,
15,5003)0 101 21'7. 0 0)) 0010 0,00 11.00'11 15,5011,19 18,638.00 183.90 1 21%
5,064.00 139.78'/, 0,00 2,731.5S 2,731.5S-100,0011 4,814,0)1 7078.59 2.261.59 .17.114"-.
45,11111).00 118.26",% 11.110 0,90 0,0)) 0 001, 45,000.00 9,8,218.41 53,218,41 118.26'd, .Actual greater than budget due lu an fncrraacd sEaOre at"ntatn'et
Zoning S. 514>dieislotl i'ec; 27 5011,09 110.2717, 3,000,00 2,639.011 1320,110)-10,67°,0 26,000,00 30,32,5.90 4,325 00 16.63%.
Plan Check foes 170,119.011 155.17% 24,000.00 40.792.97 25,792.07 107.17% 2)4,O00.00 421.574.90 192,5.74.9u 00.50)) Redeets tcc, horn 22( new houses and 531 slew et-name:8:ml ,00)))
Sale mf ("npie , Boob, ))laps 175410 111.05% 20.00 2.I81 (18.001 .90,00S', 145,00 I94,34 49.34 34,113";
Asscssmcnt Sebid,cs 1,215A0 335.80% 109310 570.00 4704.19 470.00"', I,I11,U0 4,0 0.00 2.910,90 245,72°,,,
Clean Up Dar; 2,0110,110 0,1111% 0,00 0,00 0,00 ILIA°, 2,909.110 0.00 12,030,001-10700°°
C:l90 Operation Rciulhu ',,,,oi 44100.)111 27,63% 0.1111 0.O0 IL011 0.011% 3,902.011 1,103.00 (1.895.09)363.17%
Fines 45,000,00 96.7800 5,5154.03 4.365,49 865.49 24.73,, 35.000,011 43,549.70 5,349.70 14,601'°
\lix'c0ancnus Penults 11,011 0.00% 0.00 0,00 0 G0 0-000 0,00 0.00 0.011 0,0025
Fire Billable Revenue 501k00 11,01( % 0,00 0,013 9.911 (1.1)110, 50)1.010 0,00 1500.00) .100.00°0
0I7.ellancoue Revolt, 3.5110,011 1 W.UI=b 300.00 1110.00 (200.00) -66,671', 2,900,00 3.993 57 1,093,37 57,7130
Inle,c4 Co0,iop 55,0110.00 16011"-. 0,011 0.00 0110 0.00'?-° 40,000,00 010 (40,n1i400) -1011.1101,
1r.,n;nions 0,110 In100110.: - _, O.00') - .- .-.-.; ..,-. I11U.011',°
1'n01110,,,,, I. 3,485,514.00 03.93,, 19,3O599 066,91m3,rt,5 97,374515 1105500 2,187,7123t ti 25.304319 7411.10)2.19 33,10°'',
0eta0_1
Nil \'in. I Au)=arH 1"rD
1:\I'h:\ti6 BUDGET BUDGiiT 0('TI)AL V,rr;ancc(5) t'asiufcc Col 1-1141X/L3 ACTUAI. Varialc1S)
II1II- Alarnr S Council 2016 as 6s dale al/mill Mandl \moll( Month 1'1() 1'1 D 1113
Pi Salami, 25,690.011 0411174. 11,00 0 00 0.00 O.00°" 12,043,00 090 12,$45.00
11IC,C 1'on)rau0ons 1592.78 0,11117/0 0,00 0,00 0,00 (1,00% 796.39 (,011 700.39
dkdiem,/ ('onulOuluras 37254 0,00 ; 11.00 0.00 11.00 00(}7" I:3b27 0.00 156.27
01ou6e11 C'o(1501 sr/0m, 300.00 2,639, 0.10 0.00 0 00 031')7, 300.00 7.90 292.10
,aldeage 500,00 0.011"r, 0,00 0.00 0,110 0.11,11, 375.011 0.0,1 175,110
ALs-enOncoua 5,000.011 135.33% 0.00 100 0.011 0.11070 5:001,101 9265.5U (4,266.50)
Dues tl 5olacnp(09ns 11,500.011 133.069, 1.111111.00 736.5E 263.42 25.3470 10,000,00 15,302.20 (5,302,210
Conn: ores & Training 1,11(10.00 0.00% 0,C/3 0.07 11.10 0.5015 7511,00 0,0(1 750.00
Total 510,.or S Counei I 45,955.32 53,4892 1,000,00 736,58 263.-12 26.31"a6 319,252.66 24,576,60 5,676,06
Var:onee (^0)
\'ll)
100.Im""
100.00".,
100.00%
97.0770
100.00",
-.5aorta
1(91,007,
18,76°,0
2016 share of 1.69C annual Pint made in Sept 1015 plus Metro
CiIie; annual ,nembcriitip of $3.71. S \'SH fur 55k which 1so;
budgelc0 later in d10 war
1320 - Administration
5'I' Salaries 14_i,0110.1111 111.0102 11,730,77 15,729,31 1(0)2,46 5,991, 122,5022,30 161,014.60 175,322.3 1 -31_731r
PT Salaries 0.00 0,010„ 0.00 2.1(0 11.00 0,00'-, 0_I9 5.513.00 15,613.001 -loom'', "„ Intern positron reallocated ru Adnin
PGkA Cumrihmions 10,1175,00 113,289, 1.254.30 1,13047 74,33 5.92°1 9201.922 12.319.60 13,117,60) -33 55"-,
IC'AU\ Cmmnbulum> 0,00 0,00710 0,00 0,00 0.00 I1.0(0''6 0.00 0.00 0,A0 0,007,
I1001 Contributions 8,9914110 116.26% 1037_10 921_15 115115 11.15"-" 7,606,92 10,151,33 (2,04446) d7.397-0
\Ic510alr Cnn190111,ons 2,10250 116,24% 242,60 215,46 77.1,1 (1,101" 1,779.04 2,443.57 1664,831-37177,
Ileal(hrDenlal (,durance 30.5511,1111 75,77"!., 3,525.00 2,339.20 1,1$5,50 13.64%25,350,00 23,147.70 2,703.80 10A570
iinenpluynsn 13enc/its 0,00 0,110% 0.00 11,00 t7.01) 0,007, 0,0,) n.n0 0 01( 0.001,
Workers Colopon,nlion 1,140.00 548,41% 0,(A) 11.1A1 OP) 0.181", 1,140,00 6252_24 15,112.241-443.44%
()nice Supplies 5.8110,00 77,719, 5181,00 47271 2.729> 5.40"a 4,800,00 4,307,10 29300 6.10%
1'I inual Perms 0.1111 100.90% 0.01.1 ,400 0,00 0,1r0", 0.00 771.32 (771.321-100.007,
l renal Services 60,0110,110 515219), 5,111111,0(1 411,000.0(1 (35,000.00)-700311171 50111.0.10) 309,123.55 (239,12.3.50 -5114259-1,
7ielc;lel In `erbsile 8,11110,011 0,00% 0,00 0.00 0.00 11.00°0 (000,1111 ILIA) 6.0191.00 IO11,00" 6
Assessing Son Ices 38,000,00 82,355rr 2,500.00 2,500100 5.1)i7 0A09, 11,000.00 31,292,93 (292),5) -0.95",
Cennad 5emcrs 11,00 0,1100 11.00 133,110 1)3500)-IIU.IPI"e 0.00 644,00 (044.00/-100451446
Pu lagr 2,000,110 137.0-1% 0.00 30009 (500.il0)-1I19.0000 1,5011.110 .7.741475 (1,2240,75)-52.7111,
Alileayti 550.011 52 64% 50.00 0461 511.00 100,0670 500.00 1'90.54 209,36 /11.874r.
Leal Publishing 10,040,011 69,0,29, 300.00 738.15 61.85 7,7301 5.45000 6,990.07 1,459,98 17.2876
A)) Immo/ire 28,0011.011 93,299, 0.10 0.00 (600 0.00 28000.00 26,121.00 1,879,00 5.71770
Cably Operation Ewen.,: 4,81111.011 64.17", 400,0,1 0 90 400 011 lfi0.00°, 4.000.110 3,(I30,00 920,110 2355)7,,
1,lo,06)I07e0uc 6110,110 11.739, 50.00 0 011 51100 100.1104,. 5110.00 053.5 411,65 82.337,
i)uc; ,C Suhcuhptioni 1,200,00 156,44 % 100.00 47.00 53,00 53.001 I.000A11 I,077.32 IS77.721-87.731,
souks (LOU !Lu0"I 0,(113 ll.flli 1100 0.001', 0,0u Oahu NO 0110"e
Conl(rciters S 1 rain'ne 3,350,0(1 2-1.6117i, 250,00 45,00 105,00 822,009, 2,850,110 823.06 2_,026.04 71,0')',
Staff' D6:clopnlgnl I0,00 0,00004, n 00 0,00 ((.00 0,I o)'5 (I,00 0,110 11;911 0,0V^
7"uOO ,10000n(61n0iun I 360,997,50 165.6%j 32,440,47 64,825.63 (32,355 )0)-99.8374, 306,871418 609,592.84 (302,722.661-98,659,
1"1 D 30) clues u151469k thru Sept.
Nang Issuer, Oct is an cslims(e has
Ue.alt 2
0(034711 F1'L)
I4111 01 rliouc 131,1000 I AC TG.11. 1'00u0r (51 Garlance (9,,) )3ULGI-T AC r)1A L, L;;1unx'C (Si variance)" -°I
10001 010100 81001h 15,010 011) 1710 1'0) YTII
1'1 S41ear, 12,0011,00 05)975, 0.00 (1.00 0,01) 0,00?0 12,000.18) 3,50330 9,496 0,1 70.901"
000005urplies 5011.00 11.11090 0.00 11,101 (1.017 11,9611, 5191.1111 9,00 540.01 151).011°,
1.cga1 l'Wdw6(636,"n'uliIii:,l'0 5011.00 0.11010 0.90 U181 0.161 0II0".0 500.00 0,06 501/011 1;0.189°0
eyuii9ncnl 50.pair 5011,011 0.000', 11,00 ((110 0.00 0.007, 500.01) 0310 500310 I(0)0)',
Cow,i' C10000n Pecs 9511.00 126_3100 0.00 01Ri 0,00 11,100-, 950.011 1,9d1.00 (250,110)-23.328,
1n,1e1 Fonns 3511,00 0.0(180, 11,10) 0.00 0.00 0.0c50 350.00 0.00 350,00 0111 00°,
Al isce1140cuus 1,000,110 41,27% 0,181 0.111) 000 !13311°0 13001310 412316 587,34 55.737,
Tn1ul flccun Its 1 15,800,00 32.3884. 0,00 0,011 1(5), 0,0050 15,30113(0 5,118.10 10,883.84 67.4200
I520- finance
141 54150e5 80,630,4) 87_88, 6.980.02 4,887.06 7,092.96 29.99°0 51,156.87. 52,919.52 11,733.01) .1.3000
PT S000104 4,,55000 24258'3) 52.5.00 737,50 (212.501 •3)7'1S0; 3,050,00 113137.32 (7,187.321 .186.09%
PERA C000i0uli00s 4,808.53 911,140'. :62.58 414.82 148.00 20.3080 4.127,76 4.407,27 1279.51)-6,770,
11CA (75n(53u0004 4,041,19 94.9150 465.31 333.00 131,71 20.31"i, .1.413'8 1,790.25 1386.97,011,3470
)iedica re Cnnlribulioos 943.12 94311 % 1118.52 75 03 30.79 28.200a 799,13 005.53 190.5111 ((.34°,
11cal0JDcnlal 100018 ce 10.880.00 88,001/4 1,155.38 F70.40 384.90 30.670 0.200.15 9-574.40 136825)-131074
lincmpinln00113000000 0,110 11A0% OIAO 0.00 0.00 0.0000 0.00 0,00 0.00 0,81900
Workers Camlxnsa(inu 550,00 43.12°, 0.00 0.00 11.110 0.11015 5511.00 237.11, 312.34 56.880,
000)e Sup1d11c5 1,0011,00 17,15% 11.00 0,90 U.rJU 0.000, 13127.011 171.52 353.43 53,777
Pri01e1)'-,,m5 509.110 n,nu% ((00 775.9] )775.331 100.000-, 375-00 775,83 1418383i-106.89'0
Audit Servicce 18.6511.00 91,43% 0.110 0.00 000 0.01108 26,1511.00 20,195,00 (45f9)-0.17',
Cord lad Servic0 8,700,00 13900 575A0 111.55 564,45 98.170h 5,550 19) 92.84 5,437.16 95))'-,
hll loge 511.110 0.111)% 0.0) 0.00 0.00 0.01(5, 50.00 0.00 50.111) (1.000,
F)Iscc119000us 200.00 155)000, 50.0,1 11.0)1 511.110 I001,1100,, 150.00 70.00 011.00 31.3300
lT0c; 0 5u30o300009 7311.1111 22,6750 500.00 0.00 500.00 100.0000 750.00 170311) 580.011 77.33
C00fc1ec5.5 71117(10i0e 500,00 0,1111711 50000 0.00 500.110 )00.009) 500,00 1100 5110,101 1)1)3IV,
'10101 finance I 124,835,30 89 39°; 11,522,41 8,107,79 3,414,42 29.8384. 107,881,04 110,339!94 (2,657.90)-2.47°0
(-till Pear 1 610211'II '[TL1
ill ID(7(f) BUDGET :1C'iUAI. \'an.tnce 18)) 3'ari6nee r,,i 000IJET ACTUAL Variance 15) V10113n,o (",,I
1911) . 1'Innnin(* Sc Inning 21!16 4., 1' dale \annd'. 9hool, Month Mom!, VTO 931) YTD 11TD
ET Saloiio, 137,1198 011 76 _4% 15,819.181 13.259,52 2,559.18 16, 659, 116,0013,00 131 947.84 115,94 (847-13.74'..
1'1Salado 4,900,09 130,44% 0.60 00,00 0.115 0.010°-1.800,00 6.261.00 I1,461.00) .30,44'0
11101A C06101,660, 113282 35 96,2.784. 1.136.43 994,411 191.95 16.15°,. 9700,45 9,1198.49 11,199.041 .13 77°.
FICA CoMnbuilons 8,500.191 95.49% 930.7.5 775,17 202.31 20.63"„ 7,192.37 5,116.91 1924.541 -12.551100
6lediuuc Cunuibunone 1,9117,92 95.49°i, 229.38 I82.04 47.34 211.64"s 1,652,09 1,693.25 (216,16) - 12.85",
1le.1111,11enl4l Insurance 34.814,011 59.15% 4.017.00 185000 2.167.00 93.9500 20,458.09 70,350.00 9,1119451 30 92",
Worker: (-ulnpensatier. 8903)0 611,24% II!Ai JPn) 0,00 (1.OU°.° 8101,00 481,91 31869 3I76°"
Deeelaper escro,s 37ilce cgst ae000017 0,00-1110,00"/ 0,00 (1,362.83) 1,362.83 1181,0130„ 0,00 111,129.43) 1I,149.43 10000"°
0IT,ce Supplies 1.800E0 31,3397 150.00 0.00 150,00 1110.003,, 1,500,00 563,99 939.01 (2-01'°
priatect i"nrnrs 75113111 0,0000 11,3)0 1100 01)0 0.010,° 750,110 0610 750.00 100.00°-s
tSngiaxeerirtg 5ers ices 20,01111,00 66.36".:, 3.5707.6i) 4011 1,500,110 10100)1"-a 17,11(r11.c1) '3,27261 3,727319 21.93°"
{'unlrae) Seniccs 611,1100,00 48,0781. 13.00 2,288.73 (7,288.75) 100,90"-° 43.000320 28,842.01/ 16.156.06 35 917.
I'oalage 200,00 J 23"f 0619 6.n0 0.00 11110"0 15000 6.45 143.55 05.71"a
7,I11cogc 250,00 118.35% 20.00 t1,00 20.,01 (001)000 700.00 7.95.87 (95.871-17.9490
lliacellancous 51)0.111) 1,20% 41300 G.00 40.00 100 00"n 4011.1119 6.00 394.00 95.50%
Dues d: Sntnerip)ions 61101111 3.33% 511,00 0]00 50.1)0 100.00"s 560.0U 20.011 480J.8) 96.110"°
Book. 300310 40.67% 25,18) 0.00 25!00 100.001, 250.061 1222.01 1228,00 51209e
(.10116rcnces & Traunng 2,0013011 70.50% 090 4000 (40.00)-100.00°,, 1,500.,09 IH 10.00 911-00 6.01E.
Tutul planning S Zoning I 284,682.35 74,6000 24.017,59 18„030.73 5,9116.86 11,9390 235,8811,91 212,363_24 235225.67 997 %
1930 - Engineering Ser.Iees
00111ncenng Scrvieei 0,00113111 60,41 % 4,000.00 1,5610.011 2.5011,011 02,533"„ 40,001000 78.996,82 11.003, 13 27,5)0,
Coal Engineering :set vice, 48,0110E0 60,41er 4,000,00 1,500,00 2,5n0,n0 !r'_,90°ia 40,000.110 28,996.82 11,003.18 2751"J.,
1940- CID- H;01
Cleaning Suppllcs 50,110 0,40', 25,00 0310 25.00 100-n0% 50,Uu
0uitdi0g Repair Supplies 300,00 0.011% 25.110 0.011 25.00 100,00", 235 (10
11610ins 7,500,011 54,6800 750.00 429,24 320.76 42,7711. 6.000.011
Hefi15c 600.011 150.5974, 50.00 0.00 51300 1110.00'; 500.00
Repair.6\1aini Communal 131,1g 6,000.011 296.35!, 500.0U 10.31 L63 I i T311,631--2062,339° 5,000.00
Eepai100r1.nl0 Cnnitaolual Elloll, 111,800.00 90.30% 900.00 1.699.19 (7119.191-861.80°s 11,0011310
Caiillly Lease 29,532,011 84,0300 7.461 110 2,666.00 1705.001-8.3.31, 24,610.00
Muccllanet,ue 3011.00 6211.11496 2500 183.75 3158.731-635010, 250.00
Tutal City 1E01 55„082.00 107 50% 4,736.00 15,789.91 (I 1,053.81) = 33.10`%6 45,660,1111
Total General Government L 935,357_.4 11228'3.1 77,716.47 108,990,56 (31 274319) 40 24%
0.011
0.00
4,100.84
903.52
.76(1.78
9,752,33
23615,00
1.E60.13
59,212.80
782,182,79 1,050,197.40
51.00 IIIOAO"',
250,110 1 ul).0n°-"
1,899.I6 31.65°,
(403.52)-80.7(1°.,
(12.7511.70) .255 6T'-"
1787.53)
i2.05.00)-0,33°°
11,610,111 -64015°,
(13,552,80) •29,6
0268,1144.611
YT)) 000,1nce n 117(1
Oct includes sidcss'aik repair, 60 City Hall not budgeted
Rent mercase rl)11e11 'C 1;711='t!1
R'(31
071,11 d
118) 1 4211 - I'I111LIC sm'ET1'
211111 - Police
1 a,€- 1'nfournrer0 Ccnlraol
'Iu1111 Pnlice
2150 - I'roscculiun
AliomL7 (nmrnal
ruts! I'rnlec111ion
Pull liar SIO,NT1I Y'I 1)
BUDGET 11111)37,ID AC UAI, Vanancc(Si @ananec 4'"} 13U1)GP;t' ACTUAL. VaOancc 151 Va Oanc1)'')
2016 '° ,, 0a1e \Ionlh hi.+a1lr 810,011 if€oli, Y14) Y11) 'ill) 1"I1l
527,1/60.7 48,13°,5 11,55 67?4 (67?31 .1 t8).t)I;°„ 263.530.24 253,679.26 9850.90 3,743,
5277,060.47 48,136. 0,00 67,25 167.251-15U.t3fll 263.3311,24 253,679,21, 9,8511,98 3.7499
54,700,1)11 67,40% 4,500 on 3587,82 912,18 75777927 4,500,161 3686533 8.63.1.67 I96S°°
54,700410 67,40 5, 4,51111.110 3,587.82 912,18 2)1,2757 45 500.00 36,865,33 8,634,67 18,98%27
2220 - '),,
Ff Salaries 70.300,1)11 85.8117', 8,111.5,1 5,513,06 2.49848 30.011)) 59,484.62 60,319,87 (53525) -1404)
I'l Sala rics 1111,000,011 65.8457 9,166.6 7,641.555 1J75 12 14,46% 91,666,67 72,427,63 10,244022 20990-„
PE57'\Con6ih,,lIo€1s 11,388.60 1111.1695 1,114417 1,14176 172.31 13,112) 9,536.51 11,52.1,19 11,584,621 -193627
FICA Canlrihaill'11s 7„18813 67.55% 85230 486,20 366,30 429727 6,2.51,67 4,990,99 1,261373 20.1727
61c0icare Canui6uhnns 2,747,27 71,9957 316.99 158.09 128781 40,66°.-, 2.324.61 1,977,77 346.34 )4417".,
II64111eDents! ln,mance 14.846,00 80,61 % 1,71.34x1 1,085,00 625.00 36,49°, 12362,00 11,968,181 59300 4,7336
Uncmploy'urenl 13c,10ily 0,00 0.011 % 0,00 0A11 0.00 U.005', 0,00 0,11u (-00 1 U0'c
18500,00 80.89% 11,011 IIAO 0,00 0.0119-2 18,500,00 14965,59 3,534.50 10,110,
850,00 133,61% 70,181 76.22 43,78 62,5491 700.01) 1,135.69 (733,69) -6' 14"„
3,4110,011 23.9127 280,0) 597 27.1.03 97,279° 7,800,110 782.30 2,01770 72.0614
3,0110AII 4.55% '-50.n0 (;01 25u,011 I1(330"i, 2,5INI.11(1 136.35 7.363.25 97-55s°
13,000,00 41.77,5 1,100,00 550,35 543.65 49,429F 10.801700 5,45,70 5.370,311 49.731c
12,0011.00 64.1595, 1,000410 119.71 580.29 05.039., 10000.191 7,697.55 2,102,45 21,029,
3,904,110 1071,12°% 31)11,100 3,057,00 12.737,1)0/-919.11114, 3„300481 .221.00 (921.001 -37,9196
18,097.51 82,91157 0,110 3,914.76 13,014.70 -1011A07( 13,573.13 15,0051,39 (1,479.131 -1153
5110,00 162,71 , 40.110 0,071 45)01) 1003107i 421700 313,54 1393.541-93.71°4
8307-00 87,7627 0310 0.00 9,00 0.007,,5 8307111/ 7,2)0A0 1P17.00 12,24°"
15,5011,00 6).6'157 1,200,0D 1,0395,0 100.10 i3,3-7i, 17.800.00 9,561,54 3,338,46 35.30757
1,200,00 108.1227 100,00 26638 1166,381-166.389, 1,00,100 2,197.42 (1,497,43)-149,7449
15,2511.00 54.672', 1,000,00 1,311.15 (311,151 .31,127° 13.0116.00 5.,337,52 4,602.48 35.5705
p 25,650,00 95_35,2,000,00 160.65 153935 91972. 21.400.00 74,438,21 13.058210 -1,779°;
4,1011.011 53,80/ 360,00 1 328,65 (928.65) -309.555'" 3450.00 2,21)5,90 1.2-14.10 35,96°6
\1ioce95o',nlla 2,000.00 96.5627 150,00 42.81 106.19 70.791, 1,650 10 1.931.16 1281.16) -173349',
1.6a.0 5€zt+scrt(viioru 3.6(.h110 84.52% 3211,183 650.114 1330.00)-103,13°,. 3100.00 3255.II0 165,00) •203°0
hook; 440,111) 52,27'2, 4040 0 00 40.00 100,0110) 380,011 230.00 150,00 39,47°e
Coricrcncca .0' l rainhz(! 17,000.00 83.4827 0,06 780,1/0 1780,1111( -1110,0001 12,600,00 14.191,35 12.191.331-18_261,
('nnrenro:es k Tr.lining(kcimh) 16,0110,00) 0.00% 13,M) 111)0 1L073 7.004e (4,500,00) 14,U00.001 (5011610) 11.1191.
)1'0rkt1', Compeusan on
Mike Supplies
EMS Supplies
Fire I'reccnhou
fuel, Oil C 1150t1s
S0u,l1 Tooh k Equip
P1lyo-icnl;.
Rmlio
liilcagc
1!'sur'ncc
Tulat Fire
2250. Dice Relief
Fire Shale A,d
Taal Fire HOW"
377,23) 71 75.119') 29,624.77 29,519,21 105.56 0,3672. 317.206,21 2)13,351,39 33,8533.82 10,67
37323,011 0,1)0"'° 0,1,11 0.70 9.00 0,1)r0a" 0.1)0 000 001) 0){8105
37,323,0(1 8.0)1! 0,09 0.011 11.00 i9A0,6 0.00 0,00 0,00
0etazl '9
)4115 IIulldin7 inspection
Pl' Sala ric>
I'FRA Cnnnibimoas
FICA Comnhu11n16
Alcdmarc (bnuihullons
11ea1000h1l'1 Invmnnce
llncmpla)mcnl Il:neli ti
lOorI crs Compensation
Dllicr Snpplie,
301-060 Forms
I'rsl, Oil C Ilni014
Uniforms
Ali3cellaorom
Mc; & Suhscriplion,
!looks
Now Truck -
Con ftrenie3 & Traintnp
Tout Building l,rspcctiurn
2500 - Emergency Conlnluttirntlons
CCmrnrc1 SerSices
l otat Ernerl enev' Culini,00101S1011$
2700 - Animal Control
Primed 1,0 ins
C onuect Seniccs
Al iscel lancous Ilmp000,11np)
Tn1nl:1uinlal Cronin,'
l'91a1 Public Salcly
n,nu°r°
91.32%
0,00%
Inll 1'cat
BUDGE '
10 dale
168,171,00 77.43%
12,612,83 73,78%
10,426.60 74.99%
22,438,48 74.99%
29,692,00 66,86%
11,00 0,00%
5,000.00 29,28;%
2,100.01? 54,59%
700.011 0,00%
6,500,00 8,01%
14,11011.00 18.8634
0,110 11111,11045,
2011,00 0.00%
9011.110 19,78%
1,8011.110 4.19%
85(1410 0,011%
725,00 47,16"%
700,00 26,43 %
725,00 110.01%
0.110 0,00%
3,225.00 19.22%
260,765,91 69.69^, ,
7,400,1111 50.61%'
7,400,110 50,61%
11,011
7,550.1)0
11,00
7,550.00
BUDGET
Month
19,404.35
1,455.33
1,_03.07
261,36
3.426.00
0011
0,00
175.00
0.00
500.00
1,0113,110
0 00
2_0UA0
o.on
130.00
70.00
60.00
60,00
0.01
0,00
n.00
27.995.11
0,00
0.00
0 MI
6511.00
llnu
650,00
MONTH
1'.0rianee IS) Van.nlce 1°°)
Alpnth Slomlt
0 6,405,1 i 33-111",
97d.e.5 480,3E 230I5°
77 a1 =127,16 35.51,„
181.47 99,59 35,5111°
2,254,011 1,172.00
0.011 0.011 11,I0%
0,00 0.111)
11,r•,0 1)5,00 11)J.1111`°
0,111 0,00 0
0.00 500.110 100u0",
1400 1000410 11b),0.14.0
11,011 0:10
0,00 110.00 I00,01°.',
0100 0,00 0.60'°
14,55 110.15 73,63°0
0.00 71400 1011.110%
0.00 611.110 100,00°i
0,00 60,00 100.01i°>
11,00 0,011 i1.011°°
0.00 0,00 0.00"0
0.00 11.11u 0.07„
17,225.06 10,760.115 39.45%,
(600
0,00
0,00
U 00
0.00
0.011
0.00
0.00
650.LYJ
0,011
6;0.110
O0V',
0.00%
0,00",
1101,0R° °
01k1°.,
100,00°/
MIDGE. I'
VTl1
142,298.54
10,072.39
8.822.31
2,003,33
'-5,124 00
0 Ii1
2,300,C0
1,7511.00
5,00
5,500 110
12.100 UU
11.00
'_OU,00
900,00
1.5011.f11
700.GO
615.00
600,00
51)1
0,00
2,350.00
219,145,77
5.5511,00
5,5511.011
1'TIl
A("I UAL ISI
YID ,r1n00
130,217,79
9.3115.60
7.313.)7
1.5_5.60
19.8571H1
0.00
1,463.: 1
1,146,2_9
0.00
520.63
2,639, 75
.1,5:6.41
0.00
175,00
75,38
0a n0
341.38
185.00
870.08
0,00
6_20,1k1
181,735.07
3,7.1i3Ou
3, 7.15.1111
111160.75
1.361,.71
1,003.7,1
234 73
5.267 110
0.00
1,036,1'9
60171
525,no
0,979,37
4,160 _25
(4,586,41)
200,0'0
722.00
1,424.62
O'_0LO
273.12
415.00
11453181
JUU
1 A30.00
37,410,711
1.805,110
1.3115,110
Variance C...I
YID
1'.81°a
IL33
11.3S%
?11 a6°e
4I 431,
3a 51)71
100.00°a
a11,33°,
73.18%
- 00.009n
100 Oil",
9.1.97°
38.57%
44.4(11',
69.1 7"."
20 014,
75,6'1"
17,973',
t2 9zn
35.52'tt
,Lea u110 u.uu 0,i'21,
6,250,00 6,09500 t6.1511111-10.321,
0.00 11,011 0110 0.00%
6,2511.110 6,895,00 (645,01!) •11132'/,
857,192.22 766,272.05 90,91n.17 1n,61v°
DEP f 430 - 1111131.1C WORKS l'ull Vecr M17144111 'CU)
1111D(.31,3 Ill 11)(Th 1 AC1 )JAL Vartanee (5) V50306 00 1341/34.14.T ACI31,11. Val tanste 1$1 Vancuicst 1%1
311111- Public Works' 2ni5 .1, 10 Lbw hiono, 010(1111 NIonth Month VT 43 rl I) VT1.7 '4 ID
FT ,S51906., 169,779.110 123,357'. I 9,5419.9 20,125.78 1339,901 .3.7494 143,659.19 269,421,09 05,761.94/ -45.7S9, 1-113 tell ocis payout of priot Duo:149011J bal,tnot [131.1
3713 butigct umount I clic,: ts 60treetion: peonuclyiept66.51 full
6 1 Stihricti 7,000,00 0.009%o 11.00 0.00 0.00 0.0015 74810410 9.011 7.1100.01/ 1.0147011% ,'or 04 1(111)
PliltA Contrilluitcnis 13.733,11 119.4091. 1,469,24 1,5093.1 140,201 -2.741 10,77,1,44 15.203.0S (4,438.64) -11.111%
FICA Con041.11ont 10,526311 118-35% 1.214,57 1.199.77 24.50 2.049, 6,006.37 13„457,38 [3,530.7)) -317,864s
84.5106are Contributions 2,461.811 118.3515 334415 279,23 5.32 3.11515 2.083.06 2,913.63 )93)1.571 -39.87,6
litalthiOcntal bisur5nce. 44,759.011 87,1315 5,164,50 3.6111.00 1.554,50 30,111% 37,973.60 33,999.00 11,126110 -2.9796
IThemp1631neul 1311,01151, 0,00 0,11031 0.00 0,011 0.00 0,01191 0.00 0 00 0 00 0.009s
1.1,100cos Cumpoisation 18,000,110 77,65% 0.00 0 (n) 0210 0.069, 19,000.06 13,97759 3,022.41 22.3 5.
011ice 561-6110$ 2,00100 54,2370 170.00 1400 176 90 100.0511 ),tibioo 1,004u4 575.46 34,679s
Slop Alato ,t,i5 2,601L00 117.33% 165.1)0 6.15 158.95 96.7791. 1,65(1,60 2,346,51) (696311 -42.2131
4111114111g Repair Supplies 5110.00 319,49% 40,00 1460 404111 100.11031 400.00 i ,597,47 11,(97.47) -299379,
15u061 1'6°15 and Nli1101 Equip 1,2110.00 221.6711, 10041 0430 1410.00 109 1109:, If 0)0.06 2.660.03 11.666.051 -1 0o.60%
600io,27,115 Service, 12,0011.00 36.48% 1,0110,00 0.60 1.000 011 100.0015 10.603611 4,377.511 5,02230 56.2,N
Conlnict S010,ce8 1,11101.00 451.97% 000 466 35 (490351 -100.0058 518400 4311365 0,018 65) 51)133.7.16, IN:lucks cleatiint.; )(dl 111)): barn no( 1861.zeted Int) upprovcttl by CC
(17<110 1,300.00 71.329/s 0.00 (09.06 13119.06) -10140093 975.00 937.19 47,92 4,90's
64ileagc 0.00 0,1019,4, 6.60 (400 0.06 6,06% 0,011 11,00 0.011 6,009s
lasuonee 140100,011 7-1.4 I% 0.00 0.00 0410 01309% 163-160.00 15.105.00 S95,0-3 5.591c
016etric Utilily 28,000310 51.639/s 2,500.00 569.77 3630.23 77.211, 21,500,00 14.457.53 7.042 47. 32,769)
Iteliise 2,500.00 98.10115 200416 216,67 116.671 -9.331, 2,100.00 2.1511,113 150 031 -2.385n
('uel, 011, Fliii05 (ALL degas) 42,0011.1111 42.179/s 3,5110.60 1338,13 601.85 26.4 7)). 3 3,5.1)1,0t, 17 „30q :di 14,79(1.19 45.515.
Rep5)t04lain, 111,1g 4,000,116 165.699/. 330,00 95.00 235.00 7 I .2 13;, 3,300.18) 6141356 0,303.541 .100.11's
Repair/5I5in( NOT flldg 5110,00 33.00% 40 CO 0.00 46410 1603102, 400.06 16.4914 235.01 53.7510,
Rep,11r041.I5n1 equip (0) 2,4111400 267,919/0 .206,00 1,979.63 (),173.631 -839 329s 2,000.00 6.429.79 (4,439.79) -27 1.41)9.
Rep:tit/Matt0 Equip Nit11 5.11011.110 1039 % 466401 0.60 400.00 1 00.0171S 4,200.012 518,83 3,63 417 87.650,
Equipment P6t Is 9,0011,00 4.4115 625,00 0.00 625.00 100.0095 0,550410 352.52 6,197.43 93 62%
Uniforms 3.600.110 97.7015 3110.00 128.20 171.311 57.279s 3,000 00 3,5 i 7,07 0173171 -1731%
5115(5110100o30 1.000,00 90.39% 50.00 139301 0(9,90) .179 9096 31(141(1 91)3.95 (1.95) -0,437,
1,415c3)11lig M10e1471 500,101 13411115 0 00 0,611 0.00 4.009., 500.110 0,00 500.00 100.69%
Dkli: .).. Sobsciiptions 200.110 72.00% 0011 04700 6.00 0.01/9b 13040 144 00 6.00 4,11097
Confctenertt ,KS Frainiug 4,425,00 76.1391, 3,3310 Ctil 0,31, 3,300.06 i :now, 4.435.00 3,363.74 0156.26 71.87% Includes 8.1 II. for 31111.11 splay ttsiiiiing
rerseoal Ptotection Equip -non 2,400,00 1.1.0015 2064)0 0410 200.00 100.001, 2,060.00 0.00 23611281 19046190
Vebiel6 0.00 0,00% 0.00 344345 75 134.345-751 - I 00.00,, 5.0(, 3,1,3,15.75 )343)5,751 -1116.6091 r0tc11.5,06(2616 0250 buctord 2017
Clcon up Days' 5,500.011 161.0556 0.00 0.90 0.0(1 0.004s 5,500 110 3,857,78 13,357.784 -61.0514
Total Public Works I 411,284.21 103-36% 39,842.24 66,8110.85 (26,958.61) -67.669% 349,5094) 425,113.119 (75.606.57) -2143%
31211- Streets
Equipment PAM 3,1100.110 11.1169/,, 350.00 0.00 250410 1140.0015 3,500.00 19.94 3,490.06 99209,
Street Alointenslice NIaleri81$ 20,000.011 1111.74)36 1,50210 4,361,61 12,561.611 ,1911.7715 19.500.110 16,347.31 2.1.52,49 11,64%
6.1.1 ConliceCrock Filling 210,060.00 123.72% 0.00 0,00 03.4) 0 00% 216,1100.06 259,807,35 (.19,9072251 -3.3 729,
3101 and Otenay11406-6im 160,000410 0.00% 11.140 53.573.63 15.3,573.631 -1110.009 rt 160,000,00 53,373,68 106,426.32 60.527,
Sign Repair 1,151er513( 2.500.1111 85.07% 301400 0,00 300.00 100.01196 2,300.00 2,126.07 173.33 7 549,s
C00110601 561-0cel . G2110-01 11000.00 123.2117 0.110 9,99.5.00 (9,993.001 -I 611.01.0's 10.000416 1232231 0323,211 -23,2201.
Contruct S.ttvic,-, - 11(104' 5,01/0.011 0,011% 0.00 0.0(1 0,00 0.009. 5,000.110 o.00 5,600,00 100.11097
Repairs/514ml Equipment 2,5n0.nn 30.31 % 210.00 1000 216.00 10506' s 3.100,00 757.75 1342,25 63.'129(
10E31 tilreCIS 413,000,011 8-1-5291., 2,160,1111 67,930.29 [65.770.29) -.1044.92% 410,400.011 3,14,955.111 65,444,99 15.9511A
YID variance is a timing i,sut
5' ID variance is a timing i3=416
Int:lucks sueet stunclition asse4guent costs nut 9)04600.5.6 approved by ('C'
-0,1-4:1 7
3125 - Ice S Snot- Remnr:11
l unJscaping TIal21i31
S➢ntl Sall
Contract Seniccs
Nernr>r;\ Iai111 Equipment
Tort( lee .6 Snou Rcmol al
3160 - Street Liglling
Su0v1 L.i.;hung
lnlal Street 13gl0ing
1=n11 1-i,1
I3L'U6110 111.01G12T
2015 u to dam dloath
750,00 11,00% 0 nn
70,010,00 39.8252 010
4,000110 0.11052, 11.00
12,500,00 19.3771 1,000 00
87,250.00 38.6,571 1,0110310
26,100.00
26,400,00
3200 - Recycling
Ncgclmg Supplic9 3,500,00
Miscellaneous' 2,400.00
Tmnl 1<ccy cllug I 5,900,011
3250. Tree Program
Contract Service:,
'Fatal Tree Program
n1a11'nblic \forks
1.000,011 61.a5"1J
1,000.0U 61.45°'a'
4,01 07,42%
AI0N11 t 1'1 fy
A('TliAL ,i aoce1Sl 1'aiiana-(°0 MIDGET ACTUAL 1'ariancc (Si Val iamc 1"-0
01mM, 0110[011 Month 1'TD VIP 1'TD l TD
0.0(3 0.00 1.01110 750.00 027.511 (177.5111 4•23,07'.,:.
61i11 0.01 0,107'2 35,000.00 27.87+0.3 7,124315 _20.36'e €(la(11i1ect contracted snit 01ll1er}
000 0.00 11547, 2,0110,00 01A0 2000 n0 100.001^
0,110 1,0011.00 10,1.007^ 10,500 00 1,921.27 5,575.73 53.1 3"e
11310 131100,110 1110,0052 48,250.011 33,72301. 14,526.18 311.1152
2.200.ult 2.223.52 11:.2.1521 -5 5752
2,200.00 2,322.51 (122.521
1,750.00
200 (ill
1,9511,1111
n au
0.00
11.00
0,00
u10
1,750.00
3101,00
1,950.00
r.;.0,1
11)0.00'^
1110.0152
(00.00Y
11,00 0,00 0.011 0.0052,
d7,i5?,24
.1911.66%
22,000.00 21.5y5!9u
12,01111.00 21,565,96
3,500,00
2,001,00
5,500.00
1.000 00
1,0110,00
0.00
0,00
11.011
614.50
614,511
434.111 1.071,
414.04 1.9754,
3.500116 11,1009;
2,000.00 1(10,01101
5,500.011 100.00%
305.50 30.550
385.511 38,55y
825,972 _18 10,684,15
DEI'T 4511 . C111:1uws, RECREA'rll) Full 'Veal 111081111 111-11
HUDGE I' 6111.217.20.1 AC1LIAL Vn0ancc;8) \',ounce t"'s) UUDCIS( ACTUAL Variance (S) Vatianer ("01
5200 - Parks & Recreation _ 2016 '-� la done 66,100 Month Noulh hlnn10 }'r) t'TU i-11) 5' 0))
0) Salar,10 115,254,011 56.07% €379S,54 1,118.74 9,179,80 62039^ 97,522.62 64,n27.551 32,895.111 33,739,
PT Salaries 32,500.1111 95,1842, 3,7511.151 2,1125.60 1-725110 162101,, 27,500 60 30,933 7,1 12.433 75) „12.4111"
PEIIA Connihuli0ns 8,611.05 59,44 % 997,39 3)7,03 6,0„14 66218, 7,314?0 5.1 38,10 2,175 80 9_7595
FICA 0on9116012n6 9,1611,75 611.27% 1,057111 3613,2 695,09 65,7602 7,751.111 5.379.97 1210.12 .11.8.77'.e
6lcrllcare Co il,nnons 2,112,13 6627't, 217.20 81.69 162,53 65,73' 2 1,81152 1.291.13 521.68 28,788,
21ealt11/12anlal lnsunncr 19,019 t111 83,9104 2,191,50 1,450.80 7.13.70 33,119,, 16.093.00 15,955.811 134,20 0.1)391
IJnoo'ploymcul Ucnrlits ILI711 0,1111% 0011 0.00 (1,00 0:1101', 11.00 (1110 11.0U 0.0011S
Worker C'„nl(5n..olinn 4,700,00 92„34% 0.00 1100 1200 0.1812° 4,701200 .1,310 IF 3511.81 7,647s
Shop 6lale000 1,00(1110 139.8596 75.00 0.00 7530 1000011° 250.00 1.348A5 (5415151-64.522,
CllernieaO 1.500.011 711,19 J° 125.00 0110 125110 103,007e 1.7501)0 1,057,47 192.58 15.41°e
E9u1pm.nl Pao, 4,0(10,00 41.1095 350.00 32.01 297,99 90.300, 3,2002,1) 1,003,15 1,615,81 4896%
Budding Rclolir Supplies 500„00 123,77°L, 10-00 (1.110 40,087 100.008, 40)1.00 618.86 (218.861 '54,7282
I an;Iseapirg 61a1erials 2.1100.110 68,9595 166d4) 0.00 166.00 100,011115 1.660.06 1,378.97 281.02 166395
Stook -fouls and 0liuur Egoip 2,000,00 11.48% 156.00 0,00 150,10 101200°1, 17011.00 884.58 810.13 17.67"e
6lilcagc OA0 0,00"e 0,00 11.00 11.00 0,005'., 0.00 0 011 0.00 11.027,
lasumncc 3,200,1111 9622% 1(.00 11.00 0,00 0,005, 3.200.00 3,079,0111 121.00 3,7811a
Flcclric utility 9.5011„011 71,311°A 9181.00 400.37 .191,63 54,638s 7,700.00 6,773,19 926.51 120195
Refuse 1,5110.1111 6,6795 I25,00 0.00 113.00 100r01195 1,250.00 100,00 1.1511,01/ 6,2.011°a
Repair:810 ink 11)0g 1,8011,110 10.19% 1511,011 11.110 150.00 107,11095 1,500.00 183.46 1,21654 07,77',,
Roptur\loinl NO 01dg 3,000,00 98,38% 250,00 0,60 2311.60 I01).00"i 2,5011.U0 2 9.51.37 1151.37i-18.0580
Rcpa'nllainl Equip 1,51111,011 139,111 i 125.00 n.00 125,00 100.00'1, 1,250.181 .2.055.31 (835 1.11-96.83°,
Rental Hui leh nes 6,000,00 116.6295 500.00 816.00 (326.11111 .652022 2,000.00 5.197,45 (197,421 -3957°
Personal Pmleclinn I'yuipinenl 1,2110,011 25,11,2% 100.00 0.00 100.00 I00.00'° 1,000.00 309.84 490.16 69.02'5
blucdlancous 1,200.00 15744 101106 000 100,00 190.0011, 1,1100.00 22,42 977.52 977095
'Fowl ('ar11s & Recreation I 131,310.23 07.21% 21,680,64 9.644.54 15,036.10 611.91% 196,254.05 155,54(135 10,713,70 20„7595
('1' 1 rcicpltone
11-I4o'&'me 3,000.00 146-1395 0,00
I0.Sn0,varc 8,156,011 71,76% 0,00
IT-Supison Su -ices 5)1,000.00 84,21% 4. I6$0(1
Ir-NCnvo,kioo?. 100 0,110'. 1100
INE r Contingency 0,011 0.00% 1(00
lclephrnr 20,820,00 73,113% 1,735.60
Total IT C Telepinnoo $1,976.00 82.42°"} 5.900.1(0
Grant] '101al all l95penses
S11UColal Net Inromc over Es penscs
DEI'I'460-CUJ11':11L1
Debi Scr,ice inercase
Transfer tU City Projects (5lrcels)
11E1' r 193 - (1111 FINANCING
GRAND TOTAL EXI' ,\I,d, 11EP FS
Net Income o,or Esp0n1es
2,165,511.011 82,6905 218,209.21
711,0011011 298.8395 (139,174.23)
20,000.00 0.011;11, 0,00
11,00 11,00 /1 11.00
0.00 0,(10% 0.110
0.00 0,0021, 0.00
3,483,514.1111 82,2182, 2218.2119.23
11.0095 1139,171.23) (147.1171.391
1,500,00 11,590.00)-10(1,1108, 1,560,011 .1,390.00 C1,840.010-192.57°"^
745.00 (715110)-1(10.01114 S.156.00 5.852,83 2,303.17 28.2124
9,211?5 06,25)-1.1152 11,650.00 47,117,50 (467.51R-1.I295
0,00 0.00 0.01')0 011 0,00 0.60 0 00" n
1200 0,00 0.0022 11.00 0.00 0.110 0.00')
910,20 088,311 517312 17,350.00 (S?Oi.(t} 2,1447111 12.36's
7,392,45 (1,192,15) -253004 68,656,00 67,565,43 1,(190.57 1.5990
313,480,05
(147,071.50/
0,181
U.00
0,101
0,0u
(95,27132)-43,66^A 2,740,901.58 2,2165,547,61 124,644.03 4.55%
(72497.271-5,679a (556,189.27) 59,766.219 865,248,22 155.5795
0,0,) 0,0095 20,0011.00 0,00 20.000,00 100.0095
11,00 5.00'10 0.11) 11.00 11.1111 0,0)17,
(Lou 0p0^-o I),0)' 0110 ((.011 nt)t)'c
0 €27 0,0012 0,00 0.00 0,00 0.00%
(95,271,32)-43,6651. 2,7110,9111.55 2,865 547,61 144,616,113
(7,09"r.27) 5.6795 (576,189.2711 59,766.89
CIL.: of Lakt; Elmo
I))a)/, to Alaii,a1
2016 Ily
As of cloolier 31. 2016
206
13v Denarintent
I 1!I 5i2() I o
Full Year hlontli
133T)CiET .2016 2016 ()per/ NM 2016 Over/
2016 % St, date 1110(11j ACTI1ALS (under) (iLIDGET ACT( IA(.S )ink,(
ItEN`ENIA
Current Ad Valoaan Taxes 256,957.130 50.00% 0.00 0.00 0.00 128.478.50 128,478.50 0.00
Ronal Income 0.00 000% 0.00 0.00 0.00 0,00 0.00 0,00
litwresl Earnings 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00
Miscellaneous Revenue (1,00 0.00% 11,110 sox() 80.00 0.00 82.50 82.50
Donal ions 0,00 100.00% 0.00 2,0110.110 2,000 00 0.00 12,970.00 12,970.00
Total Revenue 256,957.00 55.08% 0.00 2,080.00 2,080.00 128,478.5(1 141,531.00 13,057.50
(Over)/ (Over)!
undo" under
FT Salaries 46,311.07 88.20% 5,191.21 3,307,85 1,383.36 38.949.39 40,84535 (1,895.96)
PT Salaries 26,260.00 78.26% 3,030.00 1,920.78 1,109,22 22.270.00 20,552.26 1.667.74
('ERA Cum ritutt ions 4,277.55 107.65"/,, 428.19 429,66 (1.47) 3,540.47 4,604.85 11,064.38)
PICA Contributions 3,479.51 I 05.38% 33(1.59 342.59 (12.001 2,849.18 3,666.81 (817.63)
.%-ledicare Contribution= 813.78 105,39% 77,32 511.13 12,81) 666.37 857.63 (191.26)
lIcalih(Dental Insurance 14,144.00 34.62% 1,632.00 1,038.00 544,00 11,968.00 11,968,00 ((.00
Unemployment Ilenents 0.0(1 0.00% 0,00 0.00 0,00 11.00 0.00 (1.01)
Wm kers Compensation 0.00 0,00% 0,00 0.00 0,00 0.00 U.(111 0,00
Libraty sves supplies 1.100 01 0.00% 91.67 (1,00 91.67 916.70 0.00 916.70
Of rice Supplies 3,600,00 61.80% 300,00 0.00 300,00 3,000.00 2,224.96 775.04
Libinry Collco inn Maintenance 42,811.08 140.37% 2,000.00 4,4.53.73 (2,458.78) 38,0{10.00 60,094.57 (22,094.57)
Legal Suvices 1,500,00 223.SS% 0,00 0,00 0.00 1,375.00 3,358.2.5 (1,98125)
Contract Services 6,000,00 0.01115 500.00 0.00 500.00 5,0(.10.00 0.00 5,000.00
E ugineerind Servies 0.00 0,00% 0.00 0.00 0.00 0.00 0,00 0.00
Telephone 1.560.00 106,89'% (30.00 187.89 152,89) 1,300.00 1,667.52 067.521
Internet 1,800.0(1 46,01% 1)0.1/0 50.64 99.36 1,500,00 823.20 671.80
Information Technology (Edition 3,1(0.00 0,00% 0 00 0.01) 0.00 3.1011,00 0.00 3.100.00
Software 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00
Insurance 2,0(10.0(1 81.85% 0.0(1 (1.00 0.00 2.000.00 1,637.110 363,00
Ilt11ithP, 7,50000 70.1 Pr% 700.00 716.22 (16.221 6,100.00 5,257.73 842.22
Refuse 600,00 125.92% 50.00 49.89 0.1 I 500,00 755.51 (255.51)
Repair/6l1rin( LlIng 12,000.00 165.39% 1,000,00 980.00 20.00 10,000.0 19,8.16.75 (9,846.75)
Repair/A Iona NOT 1310g 0510 100.00% 0,00 0.00 0.00 0.00 13,380. 1 8 (13,380,13)
Repair/Maim liduip tool-LI! Mir 0.(10 0.010% 0.00 0.00 0.00 0.00 0.00 0.00
Libriry Card Reimbursettions 12.000.00 232.94% 0.00 2.621,00 12,621001 12,000.00 27,952.57 (15,952.57)
(VA Cly Svc Fee 9,300.00 0.00% 1,000,00 0.00 1,000.00 7,000.00 0.00 7,000,00
Library Service Minrovonents 46,000,00 0.00% 0.00 0,00 0.00 46,000.00 0.00 46,000,00
NI iseellancons 1,300.00 20.55% 150.00 0.00 150.00 1,500.00 369.94 1,130.06
Building Purchase Rept)! 0.00 0,00"A ((.00 0.00 0.00 0,00 0.00 0.110
Litriltling:Property Tan 1.000.011 0.00% 500,00 0.00 500.00 1,000.00 0.00 1,000,00
Other Equipmon 0.00 0.00% 0.00 0,00 0,00 0,00 0.00 0.00
Subscriptions 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00
Conferences ,k:,, Training 3,500.00 0.00% 0.00 0.00 0.00 3,500,00 314.00 3,186,00
Programs 4,5011.00 0.00% 300.00 0.00 3013.00 3.900,00 0,00 3,900.00
Internal charges' 0,00 100.00% 0,00 0,00 0.00 0.00 10.00 I 10.001
Total Library 256,957.011 85.69% 17,560.98 16,728:13 831,55 227,885.11 2211,192.13 7,692,98
Net I nor meh(Ex peuse)
12/31115 Cas1113alance
Nei Income/I Ex(1ense)
Accrued Al'
CI I' (self funded)
Coin ingendcs
3014 A I ' accrual to'ersal
11.00 17.560,981 _(14,618.43). 2.912,55 (99.4116.611 (78,661.131 7.0.745.48
-16.59%
2.32,917.24 260,638.75
0.00 (78,661,13)
879.83
130.000.00)
0.00
N (tics
01l1111 \VA Cly July and December
Includes grant pinocols of SlOk Tune Bremer Edit
Library, Renown ions
Parking Lot Design work
Pod ing. Cash 1 202,917,24
182,907,45
Ti IL CITY. OF
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
COU
Monthly Assessor Report
Dan Raboin, City Assessor
Cathy Bendel, Finance Director
Cathy Bendel, Finance Director
CIL
CO U ICAT 0
DATE: November 15, 2016
CONSENT
ITEM #4
SUGGESTED ORDER OF BUSINESS:
Introduction of Item.... ...... .................................................... City Administrator
Report/Presentation............... ...... ..... ...... ....... City Administrator
Questions from Council to Staff..... ..... ....................................Mayor Facilitates
Call for Motion ..................................... ..... . ..... . ..... ......... Mayor & City Council
Discussion ...... ..................... ........ ....... ..... ......... ....... Mayor & City Council
Action on Motion ......... ................................... ....... ..................Mayor Facilitates
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through October 2016 outlining work performed on
behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the
Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats — 0
Sales collected and viewed — 13
Taxpayer inquiries — 6
Miscellaneous inquiries - 2
Inspections — Residential — 123; Commercial —
Building permit reviews — 29
Pictures taken — 129
Other work performed included:
• Monthly meeting with County residential and commercial supervisors
• Input of all inspection and permit work
-- page
City Council Meeting [Consent Agenda Itontq]
October 18, 2016
Perform sales verifications and land value analysis using MLS and other resources
Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the October 2016 monthly assessor report.
TI IF CITY Or
I AKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
AGENDA ITEM: Building Department Report
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Cathy Bendel, Finance Director
11/15/2016
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly building department report. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Below is a snapshot of the year to date statistics through October 2016.
Comparison data is also include from prior years for new home single family construction and total
permitting activity. Attached are the system summary reports breaking out this infon-nation further,
including the statistics related to the inspection activity.
2016
2015* 2014
New homes 220 113 21
Total valuation $68,599,880 $36,117,376 $12,336,684
Average home value S311,818 S319,622 $587,461
Total Permit Valuation YTD $109,311,918** $41,167,374 $22,435,198
*Includes one home rebuild due to fire
**Includes ISD 916; $17M valuation
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the October 2016 monthly building permit report.
ATTACHMENTS:
1. Valuation Report
2. Pen -nits Issued & Fees Report
3. Inspection statistic report for October 2016
CITY OF LAKE ELMO
Valuation Report - Summary
Issued Date From: 10/1/2016 To: 10/31/2016
Permit Type: All Property Type: All Construction Type: All
Include YTD: Yes
Permit Kind
Permit Type: BUILDING
COMMERCIAL REMODEL
COMMERCIAL ROOFING
SINGLE FAMILY ATTACHED NEW CONSTRUCTION
SINGLE FAMILY BASEMENT FINISH
SINGLE FAMILY DECK
SINGLE FAMILY GARAGE
SINGLE FAMILY NEW CONSTRUCTION
SINGLE FAMILY POOL
SINGLE FAMILY REMODEL
SINGLE FAMILY WINDOWS
Permit Type: BUILDING - Total
Report Total:
Period
YTD
Period
YTD
Permit
Count
Valuation Dwell
Units
1 $128,400.00
$77,854.00
4 $871,000.00
1 $27,000.00
5 $51,000.00
7 $42,000.00
23 $7,910,000.00
$19,600.00
1 $3,000.00
6 $49,150.00
0
0
0
0
0
0
0
0
0
0
45 59,179,004.00 0
382 $109,311,918.11 0
45 59,179,004.00
382 5109,311,918.11
11/2/2016 Page 1 of 1
CITY OF I KE ELMO
Permits Issued & Fees )rt - Detail by Address
Issued Date From: 10/1/2016 To: 10/31/2016
Permit Type: All Property Type: All Construction Type: All
Include YTD: Yes Status: Not Voided
'erinitti Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees
Issued Count Units Surcharge Fees Units Fees Fces
'ermit Type: BUILDING
Permit Kind: COMMERCIAL, ALTERATION
Permit Kind: COMMERCIAL DEMOLITION
Permit Kind: COMMERCIAL FIRE ALARM
Permit Kind: COMMERCIAL FIRE SUPPRESSION
Permit Kind: COMMERCIAL. GRADING
Permit kind: COMMERCIAL HVAC
Permit Kind: COMMERCIAL NEW CONSTRUCTION
Permit Kind: COMMERCIAL REMODEL
)16-01152 10/11/2016 1515 KEATS AVE N 0 128,400.00 1,382.40 898.56 64,20 2,345,16
Permit Kind: COMMERCIAL ROOFING
316-01165 10/05/2016 9242 HUDSON 131..VD N 0 77,854,00 1,000,75 38.93 1,039.68
Permit Kind: COMMERCIALSIGN
Permit Kind: COMMERCIAL TANK REMOVAL
Permit Kind: COMMERCIAL TENNANT BUILDOUT
Permit Kind: COMMERCIAL TENNANT SPACE REMODEL
Permit Kind: COMMERCIAL WATER TOWER
Permit Kind: MANUFACTURED HOME ROOFING
Permit Kind: PUBLIC ALTERATION
Permit Kind: PUBLIC GRADING
Permit Kind: PUBLIC NEW CONSTRUCTION
Permit kind: PUBLIC REMODEL
I 1/2/2016
Page 1 01'7
'errnittf Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC \VAC Total Fees
Issued Count Units Surcharge Fees Units Fees Fees
'ermit Type: BUILDING
Permit Kind: SINGLE FAMILY ACCESSORY BUILDING
Permit Kind: SINGLE FAMILY AUDITION
Permit Kind: SINGLE FAMILY ALTERATION
Permit Kind: SINGLE FAMILY ATTACHED FIRE SUPPRESSION
Permit Kind: SINGLE FAMILY ATTACHED NEV CONSTRUCTION
'J16-01095 10/11/2016 9773 5T11 ST LANE N 0 224,000.00 2,698.65 1,315.37 112,00 5.000.00 1 3,485.00 1,000.00
316-01096 10/11/2016 9775 51111 ST LANE N 0 211,000.00 2,610.90 1,258.3,1 105.50 5,000.00 1 3;485.00 1,000.00
116-01097 10/11/2.016 9777 5T11 ST LANE N 0 211,000.00 2,610.90 1,258.34 105.50 5,000,00 1 3,485,00 1,000,00
316-01098 10/11/2016 9779 5TH ST LANE N 0 225.000.00 2,705,40 1,319.76 112,50 5,000.00 1 3,485.00 1,000,00
Permit Kind: SINGLE FAMILY BASEMENT FINISH
316-01050 10/11/2016 12211 MARQUESS LANE CV N 0 27,000.00 548.00 317.20 13.50
14,061,02
13.909.74
13,909,74
14,072_66
878.70
Permit Kind: SINGLE FAMILY DECK
)16-01144 10/04/2016 8810 55TH ST N 0 20,000.00 381.40 247.91 10.00 639.31
116-01228 10/26/2016 8290 HIDDEN BAY CT N 0 10,000.00 215.90 140.34 5.00 361.24
116-01198 10/18/2016 5080 JEROME AVE N 0 7,500.00 182.80 118.82 3.75 305.37
)16-01155 10/31/2016 3778 KINDRED CT N 0 12,000.00 249.00 161.85 6.00 416,85
116-01196 10/17/2016 5238 MARQUESS TKI. N 0 1,500.00 65.00 42.25 0,75 108.00
Permit Kind: SINGLE FAMILY DEMOLITION
6-01 162 10/1)6/2016 3160 LAKE ELMO AVE N 0 200.00 1.00 201.00
Permit Kind: SINGLE FAMILY DOOR
Permit Kind: SINGLE FAMILY DRAIN TILE WATERPROOFING
Permit Kind: SINGLE FAMILY GARAGE
116-01174 1(1/18/2016 8618 IRONWOOD TR'. N 0 18,000.0(1 348.30 226.40 9.00 583.7(1
116-01168 10/11/2016 4260 JAMACA AVE N 0 24,000.00 447.60 290.94 12,00 750.54
Permit Kind: SINGLE FAMILY MANUFACTURED HOME
Permit Kind: SINGLE FAMILY NEV CONSTRUCTION
)16-01212 10/31/2016 11083 312,1) ST N 0 270,000_00 3,009.15 1,517.20 135.00 2,000.00 1 3,-185.00 1,000,00 11,496.35
116-00738 10/07/2016 11170 3R1) ST N 0 338,000.00 3,468.15 1,815.55 169.00 5,000.00 1 3,485.00 1,000.00 15,287,7(1
116-01177 10/26/2016 9634 7'1'11ST N 0 330,000.00 3,414.15 1,780.45 165.00 2,500.00 1 3,485.00 1,000.00 12,694,60
116-00957 10/07/2016 8681 91'11 PLACE N 0 347,000.00 3,528.90 1,855.04 173.50 5,000.00 1 3,485.00 1,000.00 15,392.44
116-011106 10/07/2016 8685 9441 PLACE N (1 367,000.00 3,663.90 1,942.79 183.50 5,00000 1 3,485.00 1,000.00 15,625.19
1/2/2016 Page 2 017
'ermitti Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC NYAC Total Fees
Issued Count Units Surcharge Fees Units Fces Fees
'ermit Type: BUILDING
Permit Kind: SINGLE FAMILY NEW CONSTRUCTION
)16-01091 10/07/2016 8705 97'1-1 PLACE N 0 314,000.00 3,306.15 1,710.25 157.00 5,000.00 1 3.485.00 1.000.00 15,008.40
316-00956 10/07/2016 8706 9T1 I 0LACE, N 0 338,000.00 3,468,15 1,815.55 169.00 5.000.00 1 3,485.00 1,000.00 15,287,70
316-01214 10/26/2016 8716 9T11 PLACE N 0 364,001).0(1 3,643.65 1,929.62 182.00 2,000.00 1 3,485.00 1,000.00 12,59(1.77
316-01217 10/26/2016 8721 913-1 PLACE N 0 294,000.00 3,171.15 1,622,5(1 147.00 2,000.00 1 3,485.00 1.000.00 11,775,65
D 164)1166 10/14/2016 8729 911-1 PLACE N 0 277,000.00 3,056,40 1,547.91 138.50 5,000.0(1 1 3,485.00 1,000.00 14,577.81
316-01216 10/26/2016 8735 9TH PLACE N 0 250,000,00 2,874.15 1,429.45 125,00 2,000,00 1 3,485,00 1,000.00 11,263.60
316-01195 10/26/2016 8752 9TH PLACE N 0 297,000,00 3,191,41) 1,635.66 148.50 2.000,00 1 3,485.00 1,000,00 11,810,56
316-01201 10/26/2016 8772 911-1 PLACE N 0 320,000,0(1 3,346.65 1.736.57 160.00 2.000,00 1 3,485.00 1,000,00 12,078,22
316-01215 10/26/2016 8831 9-111 PLACE N 0 303,000.00 3,2.31.90 1,661.99 151.50 2,000.00 1 3,485.00 1,0(10.00 11,880,39
)16-011 57 10/14/2016 8898 9T1-1 PLACE N 0 346,000.00 3,522.15 1,850.65 173.00 5.000.0(1 1 3,485,00 1,000.00 15.380,80
)16-01158 10/11/2016 9550 JUNCO RD N 0 251,000.00 2,880.90 1,433.84 125,50 5,000.00 1 3,485.00 1,000.00 14,275.24
)16-01125 10/04/2016 9585 JUNCO RI) N (1 319,000.00 3,339.90 1,732.19 159.50 5,000.00 1 3,485.00 1,000,00 15,066,59
)16-01173 10/20/2016 11086 LADY SLIPPER CT N 0 390,000.00 3,819.15 2,043.70 I 95,00 5,000.00 1 3,485.00 1,000.0(1 15,892,85
)16-01142 10/04/2016 4104 LADY SLIPPER R1) N 0 256,000.00 2.914,65 1.455.77 128.00 5,000.00 1 3,485.00 1,000,00 14,333.42
)16-01124 10/07/2016 377 LAVERNE AVE: N (1 234.000.00 2,706.15 1,359.25 117.00 5,000.00 1 3,485.00 1,000_00 14,017.40
.116-01094 10/04/2(116 3212 LINDEN LN N (1 305,000.00 3,245.40 1.670.76 152.50 5,000.00 1 3,485.00 1,000.00 14,903.66
)16-011.59 10/06/2016 9799 WHISTLING VALLEY RD 0 1,000,000.00 7,431.65 4,313.82 500.00 5,000,00 17,595.47
)16-01230 1(1/26/2(116 11331 WILDFLOWER DR N 0 400,000.00 3,886.65 2,087.57 200.00 2,000.00 1 3,485,00 1,000.00 13.009.22
Permit Kind: SINGLE FAMILY POOL
)16-01207 10/19/2016 4881 LILAC PLACE N () 19,600.00 516.40 247.9 I 9.80 774.1)
Permit Kind: SINGLE FAMILY PORCH
Permit Kind: SINGLE FAMILY REMODEL
116-00855 10/17/2016 5451 HILLTOP AVE N 0 3,000.00 100.05
Permit Kind: SINGLE FAMILY REPLACE/REPAIR
0,00 1.50
Permit kind: SINGLE FAMILY ROOFING
)16-01172 10/07/2016 8639 27111 81' N 0 150.00 1,00
116-01221 10/24/2016 81713811 ST N 0 150.00 1.00
)16-01199 10/18/2016 8271 391'1-1 ST N 0 150.00 1.00
)16-01235 10/27/2016 11421 5011H ST N 0 150,00 1.00
116-01163 10/04/2016 11975 55'1'11 8'F N 0
)16-0)191 10/14/2016 7920 DEMONTREVILLE TRL N 0 150.00 1.00
116-01210 10/20/2016 8340 LAKE JANE TRI., N (1 150.00 1.00
)16411 169 10/06/20)6 4439 LILY AVE N 0 150.00 1,00
)164)1208 10/19/20 I 6 5091 MARQUESS TRAIL CIR N 0 150.00 1.00
116-01209 10/19/2016 8740 STILLWATER BLVD N (1 150.00 1.00
1/2/2016
10 1.55
151.00
151,00
151.00
151.00
151.00
151.00
151.0(1
151.00
151.00
Page 3 or 7
ermitg Date Site Address I'ermit Dwell Valuation Revenue Plan Check State Park SAC SAC WA C Total Fees
Issued Count Units Surcharge Fees Units Fees Fees
ermit Type: BUILDING
Permit Kind: SINGLE FAMILY SIDING
Permit Kind: SINGLE FAMILY TANK REMOVAL
)16-01161 10/05/2016 10550 50111 ST N 0
Permit Kind: SINGLE FANIILlWINDOWS
it6-0111(1 10/11/2016 11040 12111 SIN
)16-01220 10/21/2016 10133 47111 ST N
116-01713 10/24/2016 9836 5911-1 STREET CT N
116-0122-1 10/24/2016 9386 9T1-1 ST N
)16-01711 10/20/2016 2965 INNSDALE AVE N
116-01182 10/11/2016 2543 LAKE OLMO AVE', N
'emit Type: BUILDING - Totals
0
0
0
0
0
0
250 OD IMO 251,00
11,240.00 249,00 5.62 254.62
3,762,00 116.60 1,88 118.48
16,573,00 331.75 8.29 340.0-1
10,075.00 232,45 5.04 237.49
2,500.00 100.05 1.25 101,30
5,000.00 133.15 2.50 135.65
Period 57 9,179,004.01)
1-rn 488 0 109,311,918.11
ern' it Type: MECHANICAL
Permit Kind: COMMERCIAL ALTERATION
Permit Kind: COMMERCIAL HVAC
Permit Kind: COMMERCIAL NEW CONSTRUCTION
Permit Kind: MANUFACTURED HOME HVAC
116-01226 10/25/2016 500 CIMARRON
116-01205 10/19/2016 649 CIMARRON
Permit Kind: SINGLE FAMILY BASEMENT FINISH
Permit Kind: SINGLE FAMILY FIREPLACE
116-01203 10/18/2016 8030 DIENIONTREVILLE TRI
Cl1 N
116-01188 10/13/2016 1133I HIDDEN BAY N
110-01227 10/25/2016 2175 LEGION I,N CT N
Permit Kind: SINGLE FAMILY HVAC
16-01178 10/11/2016 8291 1541-1 ST N
4 6-01225 10/25/2016 8414 22ND SI N
0
0
0
0
0
(1
99,146.90
987,575.80
60,01)
60.00
49,792.07
433,690.83
4,61111.51 108,500.00 26 90,610.011 26,1100,00
45,974.119 1,097,940.00 271 1173,435.00 409,000.00
1.00
1.00
388,499.48
4.146,5115.72
61.00
61.00
60.00 1.00 61,00
64.00 1.00 65,00
60.00 IMO 61.00
60.00 IMO 61.00
124,S6 1.00 125.86
1/2/2016
rage 4 of 7
erittitit Date
Issued
Site Address
ermit Type: MECHANICAL
Permit 1‘.incl:
)16-01180
)16-01179
316-01180
316-01236
316-01237
316-01185
316-01200
316-01206
)16-01234
)16-01160
316-01242
10/11/2016
10/11/2016
10/14/2016
10/28/2016
10/28/2016
10/12/2016
10/18/2016
10/19/2016
10/27/2016
10/04/2016
10/31/2016
Permit Kitt&
Permit
SINGLE FAMILY HVAC
9652 551H ST N
8647 EAGLE POINT BLVD N
5151 1111.LTOP AVE N
5480 HILLTOP AVE N
5080 JEROME AVE N
3533 KELVIN AVE N
4668 LINDEN TRL N
12211 MARQUESS LANE, CV N
12038 MARQUESS LN N
4163 MONARCI I CT N
8751 UPPER 7TH PLACE N
Permit Dwell
Count Units
0
0
0
0
0
0
0
0
0
0
SINGLE FAMILY NEW CONSTRUCTION
SINGLE FAMILY REPLACE/REPAIR
Permit Type: MECHANICAL - Totals
ermit Type: PLUMBING
Permit Kind:
116-01176 10/11/2016
Permit Kind:
Permit Kind:
)16-01192
)16-01219
116-01204
10/(4/2016
10/21/2016
10/19/2016
Permit Kind:
Permit Kind:
Permit Kind:
Permit Kind:
1 /2/201(i
Period
YTI)
18 0
346 9
Valuation Revenue Plan Check
COMMERCIAL FIXTURE INSTALLATION / APPLIANCE
9220 IlUDSON BLVD N
COMMERCIAL NEW CONSTRUCTION
COMMERCIAL SEWER CONNECTION
3880 LAVERNE AVE N
11199 STILLWATER I3LVD N
11227 STILLWATER BLVD N
0
0
120.00
120,00
119.0(1
60.00
60 00
60.00
120.00
60.00
120.00
60.00
60.00
1,447.86
77,339.78
MANUFACTURED HOME FIXTURE INSTALLATION /APPLIANCE
PUBLIC FIXTURE INSTALLATION / APPLIANCE
PUBLIC SEWER CONNECTION
SINGLE FAMILY ATTACHED FIXTURE INSTALLATION / APPLIANCE
60,00
60.00
120.00
60.00
State Park SAC
Surcharge Fees Units
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1,00
18,00
1,812.71
1.00
1,00
2.00
1.00
SAC
Fees
WAC Total Fees
Fees
121.00
121,00
120,00
61,00
61.00
61,00
121.00
61.00
121 00
61,00
61.00
1,465.86
79,152,49
61 Oil
61,00
122,00
61,00
Page 5 01'7
ermit# Date Site Address
Issued
Permit Dwell
Count Units
ermit Type: PIAJMBING
Permit Kind: SINGLE FAMILY BASEMENT FINISH
Valuation Revenue Plan Cheek State Park SAC SAC W A C Total Fees
Surcharge Fees Units Fees Fees
Permit Kind: SINGLE FAMILY FIXTURE INSTALLATION / APPLIANCE
)16-01190 10/14/20 16 1539 IVORY CT N 0
1184 10/11/2016 12211 MARQUESS LANE CV N 0 60.00 1.00 61.00
120.00
1.00 121.00
116-01171 10/06/2016 10278 TAPESTRY B60.00 END N 0 1,00 61,00
)16-01170 10/06/2016 10316 TAPESTRY BEND N 0 60,00 1,00 (,1,001.00
Permit Kind: SINGLE FAMILY NEW CONSTRUCTION
Permit Kind: SINGLE FAMILY REMODEL
Permit Kind: SINGLE FAMILY REPLACE/REPAIR
Permit Kind: SINGLE FAMILY SEWER & WATER CONNECTION
Permit Kind: SINGLE FAMILY SEWER CONNECTION
116-01194 10/142016 3603 LAVERNE AVE N 11 60.00 1.00 6100
Permit Kind: SINGLE FAMILY WATER CONNECTION
Permit Kind: SINGLE FAMILY WATER HEATER
Permit Kind: SINGLE FAMILY WATER SOFTNER
)16-01167 10/05/2016 1 I 158 3RD ST N 0 60.00 1.00 61,00
116-01243 10/31/2016 9872 STI 1 ST LANE N 0 60.00 1.00 61,00
116-01244 10/31/2016 11-119 BLAZ1NGSTAR LN N 0 60.00 1,00 61,00
116-01233 10/27/2016 1517 IVORY CT N 0 59.00 1.00 60.00
116-01232 1(1/27/2016 709 JUNIPER AVE N 0 59,00 1.00 60.00
)16-0 1187 10/13/2016 8727 LOWER 8T11 PLACE N 0 60.00 1,00 61.00
116-01164 10/04/2016 8758 LOWER 81.14 PLACE N 0 60,00 1,00 61,00
Permit Type: PLUMBING - Totals
Period 16 11 1,078.00 17.00 1,095.00
YTD 317 0 -10,198.00 490.00 12,000.00 52,688.0(1
ermit Type: ZONING
Permit Kind: COMMERCIAL FENCE
Permit Kind: COMM F,RCIAL SIGN
1/2/2016
Page 6 ol'7
ermit/ Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees
Issued Count Units Surcharge Fees Units Fees Fees
ermit Type: ZONING
Permit Kind: COM NI ERCIA L SIGN
116-01186 10/18/2016 8574 EAGLE POINT CM N 0 180.00
)16-01229 10/25/2016 1) KEATS & 8TH STREET N 0 130.00
Permit Kind: PUBLIC ALTERATION
Permit Kind: SINGLE FAMILY ACCESSORY BUILDING
Permit Kind: SINGLE FANIILV DRIVEWAY
Permit Kind: SINGLE FAMILY FENCE
/16-00,176 10/18/2016 1(862 58TH ST N 0 75.00
116-01231 10/26/2016 11881 58TH ST N 0 175.00
116-01218 10/26/2016 8120 HILL TRL N 0 75.00
)16-01213 10/20/2016 709 JUNIPER AVE N 0 175.00
116-00-126 10/20/2016 971,1 WI I 'STUNG VALLEY RD 0 75.00
Permit Kind: SINGLE FAMILY PATIO
Permit Kind: SINGLE FAMILY SIGN
'ermit Type: ZONING - Totals
eport 'Foto(
I /2/2(1I 6
Period 7 0 935,011
vri) 50 0 5,020,00
1,000.00
Period 98 0 S9,I79,004.00 IO2.607.76 49,792.117 4,635.51 108,5(10.00 26 90.610.1)0 26.000.00
vrip 1,2(11 0 $109,311,918.11 1,110,133.58 433,69(1.83 48,276.8(1 1,098,940.00 271 ,073,435.00 421,000.110
180.00
180.00
75,00
175,00
75.00
175,00
75.00
935.04)
6,020.011
391,995.34
4,284,366.21
Page 7 01°7
Inspection Type
CITY OF LAKE ELMO
Inspection Statistics Report - Detail
Actual Date From: 10/1/2016 To: 10/31/2016
Permit Type: All Property Type: All Construction Type: All
Pass Fail No Status Reinsp
Period Total YTD Total
ABOVE CEILING 0 0 0 0 0
ACCESSIBILITY 0 0 0 0 0 2
ACCESSORY BLDG FINAL 0 0 0 0 0 1
ENGINEER ACCEPTANCE LETTER 0 0 0 0 0
ACCESSORY FRAMING 0 0 0 0 0 1
ADDITION FINAL 0 0 0 0 0 I
AS BUILT 17 0 0 1 18 137
AIRTEST 0 0 0 0 0 17
BALANCE REPORT 2 0 0 0 2 2
BUILDING FINAL 25 2 0 7 34 289
DECK FINAL 6 2 0 3 II 46
DECK FOOTING 0 0 0 0 0 5
DEMOLITION FINAL 1 0 0 0 1 5
DECK FRAMING 0 0 0 0 0 3
DRA[NTILE 0 0 0 0 0 I
ELECTRICAL FINAL 9 0 0 0 9 166
ELECTRICAL ROUGH IN 3 0 0 0 3 88
EMERGENCY LIGHTING 0 0 0 0 0 3
ESCROW FINAL 24 0 0 2 26 150
FIRE ALARM FINAL 0 0 0 0 0 I
FIRE ALARM ROUGH 0 0 0 0 0 7
FOUNDATION INSULATION 0 0 0 0 0
FENCE FINAL 3 0 0 0 3
FINAL 7 1 0 1 9 52
FIREPLACE ROUGH IN 22 I 0 1 24 181
FIRE 0 0 0 0 0 3
FOUNDATION 32 0 0 0 32 742
FOOTINGS/SLAB 37 2 0 2 41 351
FIREPLACE FINAL 3 0 0 0 3 6
FOUNDATION PRIOR TO BACKFILL 0 0 0 0 0 5
FRAMING 2 1 0 0 0 I 9
FRAMING 27 4 0 5 36 337
FRAMING ROUGH IN I 0 0 0 1 9
FIRE RATED WALL ASSEMBLY 0 0 0 0 0 2
FIRE SEPERATION WALL 2 0 0 0 2 52
FIRE SUPPRESSION FINAL I 0 0 0 1 36
FIRE SUPPRESSION ROUGH IN 0 0 0 0 0 3
FOUNDATION / WATERPROOF / DRAIN 19 0 0 0 19 195
GASLINE / PRESSURE TEST 26 1 0 3 30 235
GRADING 0 0 0 0 0 2
HEATING ROUGH 2 1 0 0 0 I 19
HOUSE WRAP I 0 0 0 1 9
HYDRONIC PIPE AIR TEST 0 0 0 0 0 I
HYDROSTATIC TEST 0 0 0 0 0 I
IN FLOOR HEAT AIR TEST 0 0 0 0 0 7
INSULATION 30 I 0 I 32 253
KLMA ACCEPTANCE REPORT 0 0 0 0 0
LATH 13 0 0 1 14
HEATING FINAL 24 3 0 1 28 261
HEATING ROUGH IN 27 3 0 3 33 301
FIRE SPRINKLER ROUGH 0 0 0 0 0 24
11/2/2016 Page 1 of 2
Inspection Type
Pass Fail No Status Reinsp
iod Total YTD Total
OCCUPANCY FINAL 0 0 0 0 0 3
OTHER 0 0 0 0 0
PIER FOOTINGS 0 0 0 0 0 I
'LUMB1NG BASEMENT ROUGH 0 0 0 0 0 3
LUMBING FINAL 22 0 0 0 22 279
POOL FINAL 1 0 0 0 1 10
PLUMBING ROUGH IN 20 0 0 0 20 2.57
PLUMBING ROUGH 2 1 0 0 0 1 3
PLUMBING UNDERGROUND 40 5 I 4 50 239
PLUMBING VISUAL 0 1 0 0 1 2
PUMPING REPORT 1 0 0 0 1 I
RADON POLY 34 3 0 0 37 224
REINSPECTION 1 0 0 0 I 2
REMODEL FINAL 0 0 0 0 0 5
RESTORATION 1 0 0 0 1 1
ROOFING FINAL 4 0 0 0 4 45
ICE & WATER 3 0 0 0 3 45
ROUGH 1 0 0 0 1 8
SEPTIC - EXISTING 1 0 0 0 I I
SEWER & WATER 22 2 0 1 25 212
SEWER I 0 0 0 1 3
SHEATHING 0 0 0 0 0
SIDING FINAL 1 0 0 0 1 11
FOOTINGS SIGN 0 0 0 0 0 1
SILT FENCE 2 0 0 0 2 72
SITE MEETING 0 0 0 0 0 1
SPRINKLER FINAL 0 0 0 0 0 /
SPRINKLER ROUGH IN 0 0 0 0 0 4
STRUCTURAL STEEL 0 0 0 0 0 16
FORM SEWER 0 0 0 0 0 10
SEWER WATER DISCONNECT 1 0 0 0 1 I
15" Buoy per ordinance 0 0 0 0 0 2
TANK REMOVAL 2 0 0 0 2 4
UNDERGROUND 0 0 0 0 0 9
VBWD PERMIT 0 0 0 0 0 1
VISUAL 0 0 0 0 0 1
WATER SOFTNER 0 0 0 0 0 4
WELL ABANDONEMENT 1 0 0 0 1 1
WINDOW REPLACEMENT 4 0 0 0 4 31
Report Totals 528 31 I 36 596 5,217
11/2/2016
Page 2 of 2
Tlir CITY Or
KE ELMO
C L C C T
DATE: November 15, 2016
CONSENT
ITEM #6
MOTION
AGENDA ITEM: Monthly Fire Department Update
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: City Administrator
REVIEWED BY:
SUGGESTED ORDER OF BUSINESS:
Introduction of Item City Administrator
Report/Presentation ...... Fire Chief
Questions from Council to Staff...... ...... ................................. Mayor Facilitates
Call for Motion ......... ..... .......... ...... ................ ..... ..... Mayor & City Council
Discussion ........... ...... ........... ...... ........... ...... .................... Mayor & City Council
Action on Motion..... ...... .............. ..... ...................... ..... ........... Mayor Facilitates
POLICY RECCOMENDER: Fire Chief Greg Malmquist
FISCAL IMPACT: N/A
SUMMARY AND ACTION REQUESTED; Review monthly activity update from fire
department. Advise on any additional information requested.
LEGISLATIVE HISTORY: On going monthly report to Council of Fire Department
Activities.
51 calls for the month of October.
I -Fire alarm with no firc — unintentional
4 -Dispatched and cancelled enroute
32 -Medicals
1 -False alarm or false call
6 -Gas leaks
City Council Meeting, [Consent Agenda Item #6)
November 15, 2016
1 -Malicious fire alarm activation
5 -Car accident with injuries
1 -Sinoke or odor removal
51 Total
A CV did not respond on 3 of the 51 calls for the month equaling a 94% response rate.
Our average response time was great this month. This was mostly in part to multiple calls that
were back to back allowing personnel to respond from the station and/or the previous scene.
Either way, we touted an impressive average of just under 5.8 minutes.
16 of our calls in October had 3 or less responders total minus CV response.
4 of the 16 calls with 3 or less responders had only 1 responder besides the CV response and
there was one additional call with the CV being the only responder for the call.
Department Training Drills for the month were:
#1 CEU Fire ground Communication
#2 — Officer's meeting
#3 — Annual physical ability test
#4 — Station and truck checks
Points of interest:
- Construction continues to slow response and delay personnel although the nurnbers are
skewed this month
1 Fire fighter resigned this month
- Both Chiefs attended the State Chief s Conference for CEU training and updates
2 Fire fighters are continuing Fire Officer 1 training.
- We attended the EMPSTF Open House and were able to showcase the Ladder truck.
We attended the Washington County Health Fair event at the Lake Elmo Park Reserve.
The Lake Elmo Elementary Kindergarteners visited the Fire Department for Fire
Prevention — 105 children attended the event
-- page 2 --
T,'FCITY '/r
K 4^ K E EU M0
MAYOR AND COUNCIL COMMUNICATION,
I)ATE:|l/l5/2O]6
CONSENT
AGENDA ITEM: Public Works Director Report
SUBMITTED BY: Rob Weldon, Public WorkmDirccNr
THROUGH: Viimboo BamU, City Administrator
RE, VIEWED BY: KrixdnuUuodLCity Administrator
ISSUE BEFORE COUNCIL:
City Council is asked to review and accept, as part of consent Agenda, a brief descriptionofncbvitius1bai
have taken place iuthe Public Works Department inthe month m[October 20\6.
PROPOSAL DETAILS/ANALYSIS:
— Removal and Replacement ofCity Hall Sidewalk
~ Clean storm water outfaUsonKindred Ave and Kindred Ct.
~ Flooded basement onLake Elmo Ave. asaresult ofconstruction
~ Mtg. on proposed Nature Center at Sunfish Lake Park
~ Kick off Mtg. for |'94 Lift Station
~ Warranty walk thruon 39`"5t. construction project
~ Assist with new warning siren installation
~PVVRoof Repair Quotes
~ New steps installed atTab|yn Park
~ PVV Staff Snow Plow Mtg.
~ 3 PVV Staff members attended MnDOT Snow Plow Simulator Training
~ Repairs and training onSpray Patch Machine
~ Plan review mtg. for Royal Golf Club Development
~ Obtain specs and pricing for Savona Park equipment
~ Well #ZRoof Repairs completed
~ Clean storm water pipes on Lily Ave
~ Begin change out o[old SensusWater meters
~ Begin single axle truck maint. (Struckd
~ Hydrant repair Z7rhand Inwood (struck bycar)
~ Tree Trimming onManning Ave.
~ Staff attended K4n0OT Fall Maint/Training Expo.
Based on the activities listed above, City Council is respectfully asked to accept the October 2016 Public
City Council Meeting Date Consent/Regular Agenda Item #
Page 2
TI IF (Try ors
Et -MO
A YOR 8c COUNCIL CO MUNICATION
DATE: November 15, 2016
CONSENT
ITEM #8
MOTION
AGENDA ITEM: Approve Renewal of City Assessor Contract
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Lake Elmo Finance Committee
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ........ ......... ....... City Administrator
Report/Presentation....... ........ ............ ..... ......... Administrator
Questions from Council to Staff ........... Mayor Facilitates
Call for Motion ..... ....................... ..... Mayor & City Council
Discussion.. ...... ....... ............ ........ ...................... Mayor & City Council
Action on Motion........... ..... ..... ....... .................. ..... ............ Mayor Facilitates
POLICY RECOMMENDER: Finance Committee
FISCAL IMPACT: TBD; fee based upon active number of parcels
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve the recommendation of the Lake Elmo Finance Committee to renew a three
year contract with Dan Raboin to continue to provide City Assessor Services. It is recommended
that this approval to proceed be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION/STAFF REPORT: In early 2014 Dan Raboin was hired
as the new City Assessor as a result of an RFP process when the prior City Assessor retired.
The initial contract was a 3 year contract which ends on December 31, 2016. Dan has been a
great resource for Lake Elmo. He is very familiar with Lake Elmo and is very thorough and easy
to work with. Staff recommends renewal of the contract for another 3 years for 2017-2019.
-- page 1 --
City Council Meeting [Consent Agencla Item 8]
November 15, 2016
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve the execution of a new contract with Dan Raboin to be the new City Assessor effective
January I, 2017 through December 31, 2019.
ATTACHMENTS:
Draft Contract with Rabouin Inc. for City Assessor Services
-- pa
2 --
AGREEMENT FOR
ASSESSOR SERVICES
FOR THE CITY OF LAKE ELMO
THIS AGREEMENT is made and entered into as of this 1 st day of January, 2017, by
and between the City of Lake Elmo (herein referred to as CITY) and Rabouin Inc. (herein
referred to as CONTRACTOR).
The CITY wishes to retain the CONTRACTOR as an independent contractor to
perform the role of City Assessor as set forth herein.
1. Functions to be performed by CONTRACTOR: the CONTRACTOR shall
perform the following functions and such other functions as from time to time are
required.
The following functions shall be performed by the CONTRACTOR. This is not an
exhaustive list and other duties shall be performed as requested and necessary for the
satisfactory completion of service of the role of City Assessor.
Functions to be Performed.
Must be licensed, at a minimum, as a Certified Specialist and Income Qualified
by the Minnesota Board of Assessors and must maintain licensure.
• Maintain accurate records, provide reports, and prepare requested analysis for
City staff.
Develop and maintain positive, responsive and timely relations and
communications with City of Lake Elmo Council members, City employees,
Washington County, and the public.
Attend the Board of Appeal and Equalization meeting and assist the Board to
enable it to perform its duties. This includes furnishing the Board with all
necessary charts, tables, comparisons, and data which it may require in its
deliberations and performing investigations that the Board may desire to arrive at
a fair market value.
Develop, implement and adjust assessment policies and methodologies when
necessary to ensure compliance with legislative changes, equalization and legal
requirements and administrative direction, including on -site inspections when
necessary or requested.
When requested, provide projections on the future impact of legislative changes,
tax base changes, etc.
Analyze valuation data of commercial, industrial, and apartment property.
Analyze property sales through the use ofbest practices in the field of assessment.
Review and report on the validity of tax reduction petitions.
Coordinate and participate in tax assessment litigations.
Serve as a technical resource for City staff and the public.
Serve as a witness in court cases when required.
Must prepare an annual assessment report prior to the assessment valuation
notices updating City staff on changes in the last market year.
Must provide own vehicle as part of the contract price. There will be no
reimbursement for mileage or expenses.
Communicate complex information tactfully and effectively both orally and in
writing with state regulatory agencies, county regulatory agencies, elected
officials, City staff, and the general public.
In-depth knowledge of accepted principles, methods, and techniques of property
appraisal.
In-depth and current knowledge of all laws and regulations pertinent to local tax
assessments.
In-depth knowledge of appraisal terminology and practices.
Considerable knowledge of building construction and remodeling costs.
In-depth knowledge of real estate property values and land economics.
Considerable ability to perform mathematical calculations, analyze data, and
prepare meaningful reports.
Considerable knowledge of the assessment system of Washington County.
2. Additional Responsibilities:
Provided, however, the CONTRACTOR will be responsible for the quality and
accuracy of the work performed, and shall defend, hold harmless and indemnify
the City for all loss, cost and damages arising out of or relating to the
CONTRACTOR'S work. The CONTRACTOR will not be responsible for errors
and omissions that the City of Lake Elmo may make in providing information.
3. Term of A2rcement:
This agreement will begin January I, 2017 and run through December 31, 2019 provided,
however, that this agreement may be terminated by either party with a 30-day written
notice if issued prior to July 1 of any year or immediately in case ofwrongfu1 conduct.
4. Independent Contractor Status
The assessor is not an employee and shall be considered an independent contractor. The
assessor will office off -site and will be responsible for arranging a data connection with
Washington County and providing other normal office furnishings such as computers,
telephones, file cabinets, etc. All records created with regard to this contract, e.g., cards,
photos, reports, etc. become the property of the City. Access to these records must be
provided when requested by City officials. As an independent contractor, the assessor
will be responsible for securing and maintaining their own insurance in a form and
amount satisfactory to the City of Lake Elmo, naming it as an additional insured and
providing a copy of the certificate of insurance each year to the City of Lake Elmo.
5. Compensation:
The CONTRACTOR will be compensated as follows:
2017, 2018 and 2019 - $40,668 per year or pro-rata portion therof base plus $12
per parcel over 3535 (2016 active number of parcels).
The City of Lake Elmo Storm water billing parcel count will be used to track the
active number of parcels.
Payment shall be made as follows: A monthly installment of 82,500 will be paid each
month with the balance due at the end of each year. At the end of each calendar year, a
final billing will be issued by the Contractor for the calendar year. It will summarize the
total amount due per the contract, less the monthly installments made to date, less the
retainer, arriving at the final balance due.
CONTRACTOR is not an employee and shall be responsible for all taxes, withholding
and other costs associated with CONTRACTOR'S compensation.
A retainer/escrow will be held in escrow in the amount of $3,700 to offset costs incurred
in having an assessor leave and not be available to represent the City of Lake Elmo at the
spring board of appeals. This is a one-time fee and will be withheld from the annual final
payment. Upon successful completion of the annual board of appeals meeting by
CONTRACTOR, the withheld escrow will be released to the contractor.
The CONTRACTOR will maintain and supply all records necessary for the City to
respond to any data practices requests.
6. Indemnification / Insurance:
CONTRACTOR, on behalf of herself and her insurers, agrees to indemnify and hold the
City harinless against all claims, losses, causes of action, and expenses, including legal
expenses, relative to CONTRACTOR's performance of this Contract. The City shall not
be liable for any loss suffered by the CONTRACTOR due to personal injury or because
of damage to, or destruction of, any property, or any loss of profits or other consequential
damage or any inconveniences resulting from the theft, damage to, or destruction of
personal property. City may, at its option, but with no obligation to do so, obtain
insurance covering CONTRACTOR against liability to third parties relative to
CONTRACTOR'S performance of this Contract. CONTRACTOR shall be solely
responsible for obtaining at her own expense, any insurance coverage which she may
desire insuring herself against personal injury or property damage.
CONTRACTOR shall indemnify and defend the City with respect to all claims, demands,
losses, lawsuits settlements, penalties and other charges arising out of or relating to the
acts of the CONTRACTOR arising out of or relating to its work for the City including
reasonable attorney's fees.
CONTRACTOR shall comply with the Minnesota Data Practices Act and all other state
and federal laws relating to data privacy or confidentiality. CONTRACTOR will
immediately report to the City any requests from third parties for information. The City
will immediately notify CONTRACTOR of any requests from third parties or the City for
information.
CONTRACTOR shall furnish and maintain in force and effect a comprehensive general
liability insurance policy in a form satisfactory to the City. It shall be in the amount of not
less than $1,000,000 and shall name the City as additional insured and require notice to
the City before any cancellation or modification.
All provisions relating to indemnification and insurance shall service termination of this
contract to the full extent required for the benefit of the parties.
7. The CONTRACTOR represents that, if required, he is certified by the State of
Minnesota.
City of Lake Elmo Dan Raboin, Individual
Mike Pearson, Mayor Date Dan Raboin, Individual Date
Ti cay
AyoR & COU CILCO
DATE:
CONSENT
ITEM #
AGENDA ITEM: Approval of 2017 Liquor License Renewals
SUBMITTED BY: Julie Johnson, City Clerk
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Julie Johnson, City Clerk
Washington County Sheriffs Office (Pe d n
FISCAL IMPACT: License application revenue of $8,150.00.
UNICATION
November 15, 2016
9
SUMMARY AND ACTION REQUESTED,: The City has received liquor license renewal
applications for 2016, required fees, and insurance certificates. As all applications are in order, it
is respectfully requested that the City Council approve these renewals as part of its Consent
Agenda. If removed from the Consent Agenda, staff recommends the following motion:
"Move to approve 2017 Liquor License Renewals, as presented."
LEGISLATIVE HISTORY: According to State Statute and City Code, each year, all Liquor
Licenses must be renewed. All renewals are contingent upon approve by the Washington County
Sheriff's Department.
BACKGROUND INFORMATION: The City is respectfully requested to consider granting the
following 2017 Liquor License applications:
On -sale intoxicating liquor and On -Sale Sunday intoxicating license to D & B Given,
operating at Royal Golf Club; contingent upon approval by the Washington County
Sheriff's Departinent.
On -sale intoxicating liquor and On -Sale Sunday intoxicating license to The Machine
Shed Restaurant by Heart of America Restaurants, contingent upon approval by the
Washington County Sheriff s Department.
On -sale intoxicating liquor, Off -sale intoxicating liquor and On -sale Sunday intoxicating
license to the Twin Point Tavern and Lake Elmo lnn, contingent upon approval by the
Washington County Sheriffs Department.
-- page
City Council Meeting [Consent Agenda Item 9J
November 15, 2016
Off -sale intoxicating liquor license to Village Wine & Spirits, contingent upon approval
by the Washington County Sheriff's Department.
On -sale intoxicating liquor license for the Lake Elmo Inn Event Center, contingent
upon approval by the Washington County Sheriffs Department.
RECOMMENDATION: As all applications are in order, it is respectfully requested that the
City Council approve all liquor license renewals. As part of its Consent Agenda, no formal
motion is required. If removed from the Consent Agenda, staff recommends the following
motion:
"Move to approve 2017 Liquor License Renewals, as presented."
-- page 2 --
TI IF CITY (.)1:
LAKE ELMO
T
DATE: November 15, 2016
CONSENT
ITEM # 10
AGENDA ITEM: Approval of Massage Therapy License Renewal
SUBMITTED BY: Julie Johnson, City Clerk
THROUGH: Julie Johnson, City Clerk
REVIEWED BY: Julie Johnson, City Clerk
POLICY RECOMMENDER: City Staff
SUMMARY AND ACTION REOUESTED: The City has received a Massage Therapy
License Renewal Form from Roxanne Fogard. The appropriate fee has been paid and all
required documentation has been provided.
LEGISLATIVE HISTORY: The City of Lake Elmo instituted a city license structure in
December of 2012 in order to better regulate the practice of therapeutic massage in Lake Elmo.
Licenses are subject to renewal each year.
RECOMMENDATION: If removed from consent, staff recommends the following motion:
"Move to approve Massage Therapy License renewal for
Roxanne Fogard, as presented."
TI (:1-11'
KE ELMO
AYO COU C L CO U ICATIO
DATE: November 15, 2016
CONSENT
ITEM #
AGENDA ITEM: Eagle Point Blvd Street and Utility Improvements — Pay Request No, 6
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF B US I N ESS ifremoved from the Consent /1.zendo):
Questions from Council to ........ ..................... Mayor Facilitates
Public Input, il Appropriate_ ............ ........ Mayor Facilitates
Call for Motion ........ ...... .............. Mayor & City Council
Discussion...............„.„........„................................. ........ Mayor & City Council
Action on Motion. ....... ..... „................................................ Mayor Facilitates
POLICY RECOMMENDER: Engineering.
11
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to
consider approving, as part of the Consent Agenda, Pay Request No. 6 for the Eagle Point
Boulevard Street and Utility Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Miller Excavating, Inc., the
Contractor for the project, has submitted Partial Pay Estimate No. 6 in the amount of
S150,298.89. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is $57,940.47.
RECOMMENDATION: Staff is recommending that the City Council consider approving, as
part of the Consent Agenda, Pay Request No. 6 for the Eagle Point Boulevard Street and Utility
Improvements project. If removed from the consent agenda, the recommended motion for the
action is as .follows:
-- page 1 --
City Council Meeting [Consent Agenda Item II]
November 15, 2016
"Move to approve Pay Request No. 6 to Miller Excavatiiig, Inc. in the amount of $150,298.89
for the Eagle Point Boulevard Street and Utility Improvements".
ATTAcHMENT(S):
1. Partial Pay Estimate No. 6.
-- page 2 --
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
6
EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS
PROJECT NO. 2015.120
PROJECT OWNER:
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
No.
1
2
3
CONTRACT CHANGE ORDER SUMMARY
Approval
Date
8/4/2015
11/4/2015
5/2/2016
Amount
Additions Deductions
TOTALS $0.00
NET CHANGE ($28,500.00)
START DATE:
SUBSTANTIAL COMPLETION:
FINAL COMPLETION:
$28, 500.00
$28,500,00
7/31/2015
11/6/2015
9/30/2016
c
ENGINEERING, inc.
PERIOD OF ESTIMATE
FROM 12/31/2015 TO 9/30/2016
CONTRACTOR:
MILLER EXCAVATING, INC.
3636 STAGECOACH TRAIL NORTH
STILLWATER, MN 55082
ATTN: STEVE ST. CLAIRE, PROJECT MANAGER
PAY ESTIMATE SUMMARY
1. Original Contract Amount
2, Net Change Order Sum
3. Revised Contract (1+2)
4. 'Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage 5,0%
8, Previous Payments
9. Amount Due (6-7-8)
*Dern/led Breakdown Attached
CONTRACT TIME
ORIGINAL DAYS
REVISED DAYS
REMAINING
ENGINEER'S CERTIFICATION:
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor or
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due,
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
427
0
0
FOCUS Engineerin
, inc.
$1,249,494.09
-$28,500.00
$1,220,994.09
$1,158,809.37
$0.00
$1,158,809.37
$57,940.47
$950,570.01
$150,298.89
ON SCHEDULE
YES
NO
ENGINEER
1 0/24/2016
DATE
CONTRACTOR
BY
DATE
Y
BY
DATE DATE
FOCUS Engineering, inc.
t-
X
PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 6
EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO, 2015.120
F
ITEM DESCRIPTION OF PAY ITEM
DIVISION I- GENERAL
MORRIZADONI
• TRAM( cONEI0L
3 511.1 FENCE
• INLET PROTECTION
• TE MPCIRAPY ROC$ C11NRIP.u0DON EN1RANE9-
6 STREET SWEEPING
7 6" TOPSOIL ANC SO)
a tlyORAULIc Muscil IrEM70RARYI
SUBTOTAL- Divi5LON 1
FLN Dim. AML)141N1
UNIT
CIFJAIFITITY UNIT PRICE AMOUNT
ENGINEERING, inc.
THIS PERIOD 101AL DAIE
quANTITY AMOUNT QUANTity AMOUNT
LE 000 529,9E0.00 529.900 ()0 0 20 5020 Iln
1..5 1.00 06350.00 56.950 00 0 10 01.310.00
LE 3,10000 12.00 55,21000 7,555,0e 53320.00
EA 17 E.1) 5700.00 50.40000 0.00 5100
EA 2.00 51,00),01 57.00000 000 50.00
Ha 1.0,E0 S LC000 $2.000.00 0.00 SD 00
SI 5,145.03 510.50 5.54,027_50 1,774,20 51.3.520 IC
5Y 2,575.00 51.15 62,061.25 0.051 S0.00
5.E07,333.75 $20,063.L0
1 C(1
1.0(1
3,105 00
47.00
2 00
8 50
3,555 00
3.8E6.00
529.9110 00
56.050.30
56310 00
53,400 CO
$2.040,00
5350 00
517,12 150
$4,3(13.40
$90,925.92.
DIVISION 2 - SANITARY SEWER
9 Com/E67 To EXIsTING SANITARY SEWER MANHOLE EA 2,c0 52,300.00 55,630.CO 000
5S700" TS::: 59,600 00 1
115 SANI(ARY SEWER PIPE .8s LP 264.00 000
.523670.40
S33.60
S10.200.00
11 SANITARY sEVAR AIANERNE - IYPE 301 EA 3.00 53,400.00 a cc 3.00
colact)' 50.00
11.00 : 25 5621: :0'i:7'
12 E7cEsi AiANFIDLE CEpTH LE Et 00 571-10 00 5210.00 50 FM
RE AlovAL Of UNSTABLE FOIRIOATION rslAIERIA1 OE 42,00 $9,00 0 00
70I: 29°,1,CO°0
14 STABILIZING AGGREGATE BORROW CY 42.00 552.00 52,334.co
52,856.00 000
LE 7E300 $58.50
IS IELEvISING 52,674.00 0.00 $5:,000,
SUBIoTAL - ONFSION 2 245427,027:.°406
$52.06340
DIVISION 3 - WATERMAN 53.50
$0.60
57,05000
)0 coNNECT 70 EXISIDAG WATEREALIF EA it 00 50,00 1710
1.06 57660.00
.....
,.,
.....
.........
,...
51650..,....00
17 67GA1E 00110E3000 EA 3.00 $1,99000 5399000 000 5000 1.00 51.99030
18 12" CATE VALVE EA 200 54,77000 59540C) 000 5000 2010 5954032
29 15' OUTTERRY VALVE E.005 EA 100 54,990,0 5499000 000 50500 3199003
11 HyDEANT LA 1.00 54,56300 $4560.00 OM SO00 100 5756000
21 161 DP(L$2SHATCEAAF7 LF X90 Sloss* 522,572.00 000 7090 230.00 52404030
2) REMOVEAMRRERLAc1VALVEKM A 270 5303.00 51,0700 000 5000 700 5197020
23 16"0257 BENDAuOTLTILEIRONCOMPACTPITTING LA 16051.130.03 51,560.70 000 5000 100 S:56:7
24 16"926"TEE lot DoNCOmpAcTFaING EA 100 52,1400 5219000 000 5000 200 S,3101
25 16012" REDUCER DUcILE DONCONIPACTFET3ic EA zoo 5230301 52,76005 0.00 5000 2.00 537E00
26 167X6" REDuCER64DUCTILE IRONCOMPACTFITING FA 100 53E7300 5137000 000 5000 200 5251000
2/ 4002051Y0ENE NSULATION SE 3200 510.00 5320.03 000 50.32co $32002
SUBTOTAL.201O55 5$67200 5000 $62,100,0
9
DIVISION 4 . STORM SEWER
28 REMOVE CO5TINO Sionm SEWER STRuor ORE EA 2,00 5400 00
29 PEmovE 641571Nu STORM SEWER (ALL 'TYPES AND DZES) LF 6300 51500
40 EON NEct 10 EIFISTING StORFFA SEWER STRUCTURE EA 200 1030.00
31 5117.1RM SE wal P.PE .1?" RCP IS 117.00 533.00
32 STORM SEWER PIPE - IS" Rip LE 97100 534,50
33 CA ICII 9A5.77 TyPE 404 EA 3 00 51,695,00
04 CATcH RASIN/7.1ANHOLE . TYPE 405 LA 7.00 52.65300
7$ orstIf EXISTING CATCH BARN CA5r01/7 EA AO 5475.073
36 PEPAIR 00st INC CATCH BASIN CONCRETE SF 2 7.D3 $3600
51.9107At -Div'SION 4
DIVISION 5 - STREETS
37 SALVAGE P05( ANO stoN EA 11.00 $60,00
18 REMOVE POST A110 SIGN LA 100 $60.00
49 SAINCI)T ENFILIM47010 OR 51EINERE177 LF 653 co 53.30
40 REMOVE AND DISPOSE' OE EXISTING 111211LitNCUS PAvEMENT (ORNEWAY) SY 2.55 00 55 00
al RE WOVE AND tasPosE. of 0057ING CONCRETE EAHELLENT (011IVEWAY1 EY 3E0 06, $6.00
42 REMOvE ANU DISPOSE CF DOSING CONCRETE CORO LF 7,036.00 $2.00
43 commON ExCAVATiON IS 1.00 5214,450.17.1
44 SELECT GRANULAR BORROW (0./I (P) CY 12.000.00 511,35
45 5u3GRA02 LOIOILETIGN SY 2,700,00 59.00
46 SUSSRLOE PREPARATION BS 7400 5150.00
5800 03
5075 00
51 730 00
53,062 03
533 199 50
$5,0S5 00
519,655 03
5,7$0 03
$9 /7 00
$60,5 /7 50
5.121000
560.00
51,059.06.
5333c 00
5238000
514,11/2 17
S214,450 00
5143.40000
514,300.02
$5,100.00
0 00
0.00
000
0.00
000
000
0.00
000
0.00
0.00
0.0(3
0,00
0.00
0.00
0.00
0.00
0.00
0.00
C.30
50 00
50,00
50.00
50.00
$0.00
5000
50,00
50.00
$0.00
513.CRI
50.00
50 00
50.0u
SO 60
50.00
50.00
50 00
50.07
211101
50.00
2.00
65.00
2,00
117.00
911.00
3,00
0,00
2 00
0 00
5.00
3.00
539.00
166.00
A2,00
7,11100
1.04)
12,060.00
46300
34.00
SB00,00
54210"
51,180.00
5306100
553.499.50
55.0s5 Oo
$19,655.10
535000
5030
$65,6035e
530000
56000
51,914 00
31.33000
5252 00
513072.00
3273450 00
5143300 03
54.212 00
5.5,100 )(I
CONTRACT AMOUNT
ITEM OESCRIPTON UT, PAY ITEM UNIT
QUANTITY ',MT PRICE
47 CI ASS 6 AGGREGATE BASE TN 9.850.00 512.65
A8 AGGREGATE TRAR, RESTORATiON TN H.00 MOO
434 EITUMINCLIS NON.WEAR COURSE TN 1.825.00 562.00
SO MTUMINOLIS WEAR COURSE TN 1,825.00 562 no
51 OITUMINOUS MATERIAL FOR T ACX COAT GA 842 00 53.00
5 OUNCREIE OURB AND GUTTER LF 6,596.00 512.00
433 ORIVEWAO VALLEY GUTTER EA 1.00 52,970.00
54 6" CONCRETE DRIVEWAY PAVEMENT SY 40 011 555.00
55 BITUMINOUS DRIVEWAY PAVEMENT SY 295.00 52. 7.00
SG PERFORATED PVC EDGE. GRAN LE 6,66000 59,00
50 °PANTILE CLEANOOT EA 50 00 5150.00
Si-; OFAINTIIE CONNECTION INTO CATCH BASiN EA 800 5400.00
59 PRECAV CONCRETE 43001750435000004344390 'iLA 6 430 5515.00
60 MAW r MANVIOLE CASTING EA I 00 5500.00
(1 ADJUST' GAT E VALVE BOX EA 1,1.00 3550.430
62 FURNISH SIGN PANEL SF 15.00 34500
sa INSTALL SIGN PANELS CA 2.00 5200,00
114 4" SOLID UNE WHITE EPDXY ii 7,116 CO 50.53
45 4" SOW) LINE YELLOW EPDXY I. F 1,524 00 50,53
66 4" BROKEN EINE YELIOW EPDXY L7 7,558 CO 50.53
67 STOP 2 PR POLY PREFORMED FA .3.00 51,20.00
o8 TEMPORARY PAVEML-N f STRIPING LS 1.00 S 4,500 00
09 PAVEMENT MAROLOGS . POLY PREFORMED CA 10.00 $815.04
3II0I171AL - DIVOAGN 5
ANIOUNT
5 I 24.602.50
5'720.00
5113,150 OU
$113.150.00
57.5/6.C3
579.152.00
11,R80.00
52,200 00
57,965 00
550.940,00
$ 7,S00.00
51.200110
53,090.00
5,2.400.00
50,10000
5675,00
.$.40,3,00
53,771.48
5037.74
51,365.74
5) 400.00
$ 4,500_00
50,150.05
5967,146.44
TOTALS - RASE CONTRACT 51,249,499.09
CHANGE ORDER NO. 1
C01-1 PERFORATED PVC EDGE ORARN
C01.2 DRAINT ILE CLEANOOT
TOTALS - CHANGE ORDER NO. 1
LF
EA
(2,850.00)
(19,001
59.00 515,650 GO
51430.00 -51,85U 00
.$28500.00
THI 5 PERX30 TOTAL TO DATE
OUANTITY AMOUNT QUA \11.1 TY AMOUNT
0.00 S0.00 g,869,00 5112.192.85
0,00 50,00 7.20 5576,00
0.00 50.001 1,724,15 5106,892.96
1,774 36 5110,010.92 1,774,36 5110,010.32
875.00 52,623oG 1,030.00 59,000,00
U.00 50.00 6,677,co $80,124,00
0.00 50.00 3.00 58,310,00
0.00 50,00 42.50 52,337.50
0.00 30.00 149.00 54,023.00
0.00 SU.OU 4,273,C0 538,157.00
0.00 $0,00 31.00 54,650.00
0.00 50 00 11,C0 59,70300
0.00 $0.00 6.00 53.090.00
0,00 50.00 5 CO .53,000.01
0-00 50,00 16 CO S 5,600.00
0,00 50.00 15.00 S 075 G9
0.00 50.00 2.00 5409.00
7,116.00 53,77148 7,116x0 53,771.48
1,534,00 $817,/,/1. .1574,00 StiO J./ 2
2,558 00 51,355-74 2,5.511.06 51,35'174
2,0C 51,.401300 2,C0 54,400 00
17 00 00.00 1.00 34.560.013
10,00 58.151.00 10.00 38,150.00
5129,120.25 5893,153.57
0.00
0,00
$153,20935 31,158,809.37
5'o.ao
50.00
Moo
0
50.00
50.00
50.00
TOTALS - REVISED CONTRACT $1,220,994,09 $1513,20936 $1,158,80937
Tlik. (11-y
`k KE ELMO
AYOR & COU C CO U ICATIO
DATE: November 15, 2016
CONSENT
ITEM #
AGENDA ITEM; Inwood Booster Station Improvements — Pay Request No. 6
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER. OF BUSINESS (if removed from the Consent ...1sfenda):
- Questions from Council to Staff Mayor Facilitates
- Public Input, if A ......... .............Mayor Facilitates
- Call for Motion Mayor & City Council
- Discussion Mayor & City Council
- Action on Motion Mayor Facilitates
POLICY RECOMMENDER: Engineering,
12
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider
approving Pay Request No, 6 for the Inwood Booster Station Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Magney Construction, Inc., the
Contractor for the project, has submitted Partial Pay Estimate No. 6 in the amount of $257,363.99. The
request has been reviewed and payment is recommended in the amount requested. In accordance with the
contract documents, the City has retained 5% of the total work completed. The amount retained is
$61,359.46.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 6 for the Inwood Booster Station Improvements project. If removed from the
consent agenda, the recommended motion for the action is as follows:
"Move to approve Pay Request No. 6 to Magney Construction, Inc. in the amount of $257,363.99 for
the Inwood Booster Station Improvements".
ATTACHMENT(S):
1. Partial Pay Estimate No. 6
-- page 1 --
PROJECT PAY FORM
rPARTIAL PAY ESTIMATE NO.
6
INWOOD BOOSTER STATION IMPROVEMENTS
PROJECT NO. 2014.129
PROJECT OWNER:
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN; JACK GRIFFIN, CITY ENGINEER
CONTRACT CHANGE ORDER SUMMARY
No.
1
2
TOTALS
Approval
Date Additions Deductions
$5,048.49
NET CHANGE
START DATE:
SUBSTANTIAL COMPLETION:
FINAL COMPLETION:
Amount
$2,754,96
$2,754.96
($2,293.53
4/28/2016
10/28/2016
11/2S/2016
$5,048.49
F
ENGINEERING, inc.
PERIOD OF ESTIMATE
FROM 10/1/2016 TO 10/30/2016
CONTRACTOR:
MAGNEY CONSTRUCTION, INC.
1401 PARK ROAD
CHANHASSEN, MN 55317
PAY ESTIMATE SUMMARY
1, Original Contract Amount
2, Net Change Order Sum
3, Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage* 5.0%
8. Previous Payments
9, Amount Due (6-7-8)
*DetaBed Breakdown Attached
CONTRACT TIME
ORIGINAL DAYS
REVISED DAYS
REMAINING
211
214
29
$1,308,404.00
-$2,293.53
$1,306,110.47
$1,227,189.22
60.00
$1,227,189.22
$61,359.46
$908,465.77
$257,363.99
ON SCHEDULE
YES
NO
ENGINEER'S CERTIFICATION: MSA PROFESSIONAL SERVICES
The undersigned certifies that the work has been reviewed and to the
best of their knowledge arid belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents,
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract BY
documents, that all amounts have been paic by the contractor for
work for which previous payment estimates was issued and payments DATE
ENGIN
DATE
received frorn the owner, and that current payment shown herein is
now due.
APPROVED BY OWNER; CITY OF LAKE ELMO, MINNESOTA
CONTRACTOR
BY BY
DATE DATE
FOCUS Engineenn inc.
PROJECT ?AYMEN 1' FORM
PARTIAL PAY ESTIMATE NO. 6
INVVOOD BOOSTER STATION IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.129
Iran DE5C RIR TUN OF PAY ITEM
FOCUS ENGINEERING, inc.
CONTRACT 1$115 PERIOD TO TAI, TO DATE 1
UNIT
QUANTITY L/N IT P RICE AMOU N T QUANTITY AMOUNT QUANTITY AMOUNT
DIVISION 1 a ED/EfIAL
1 MOBIUZATION 55 1 $55,000.00 585,000.00 0,00 50.00 1.00 555,00000
2 TRAFFIC CONTROL LS 1 5700.00 5700.00 0.00 50,01 COO 5630.00
3 SOT FENCE LF 240 53,00 5720.00 0,00 50.052 240 5720,09
4 CLEARING AN)GRUBO/NG LS 1 52,000.03 52,000.00 0.00 50.00 1 52,000.00
5 Itta/PORARY ROCK CONSTRUCTION CNT3VICC Ea 1 51,000.00 $1,000.00 000 50.00 1 51.001.00
6 5$80ET8WEEPIN,a` 101 10 2105.00 51,059.00 0.00 50.00 0 50,00
7 SITE RESTORATION LS 1 $4,400.00 54,800.00 0.90 54,320.00 1 54,320.09
SUBTOTAL - DIVISION 'I 5$5,27000 54,320.09 563,6700C
DIVISION 2. WATER MAIN
a CONNECT TO EY1ST1NG WATERMAN AND SERVICF. h-A 3 51,50000 51,500.00 OM WO 3 54,500.00
g 1,5" COPFR WATFR smvotE PIPE 11 65 550.00 53,250.00 000 50.00 95 $3,250.00
10 12" OUTTOX IRON WATERM th N PIPE, CLASS S2 I F 100 5120,00 512,100.00 000 50.00 100 $12,000.90
11 DUCTILE IRON FiTtINOS LB 344 516,90 55,504.00 0.00 50.00 344 $5,594.00
SUBTOTAL . DIVISION 2 525,7.54,00 $0,00 S25,25.1,00
DIVISION 0' STORM SEWEA
12 10' PVC DRAIN 55 15 550,00 5750,00 0.00 50.06 0 $0.00
13 ta" RCP STORM SEW,TR Pia E, CLASS $ LF 130 550.00 $6,590.00 0,00 50.09 121 56,059,00
14 18' RCP q.ARE 0 MO SECTiON EA 1 $1,509.00 51,500.03 0.00 $0.00 1 51390.00
16 CATCH CASIN/MANItOLE EA 7. 53,000,00 56,009.00 0.00 50.00 2 56,00000
16 RANDOM RIPPAP CLASS IV 5003 Ca' 10 5160.03 $1,500.03 0,00 50.00 10 51,500,00
SORTOTAL - DIVISION a $16,350.00 50 00 515,150.90
DIVISION 4 .DROJF.WAY CONSTRUCTION
17 COMMON EXCAVAT,ON P) CY 090 $20.00 513,800.00 MOO 50.00 600 513,800,00
18 SELECT CRAN WAR BORROW 0$ CY 110 $15.00 52,750.00 0,00 50,00 110 52,750.00
16 51/80RA0E PReatARATION LS I 51,109.00 $1,400.00 0.00 50.90 100 $1,400.00
20 AGG825ATE gas5 CLASS 5 TON 140 522.00 53,960.00 0.00 50,00 118 52,596.00
21 TYRE SO ht$ MAK CO „Etat MIX (2M TON 50 59$.00 54,750.00 0,00 50.00 U 50.06
1/ 4$ CUNCRE: a SDEWALK SY 41 5 /0.00 52,87000 000 50 CO 31 52,170 00
23 SSOMENTAL RETAIN,N6 WALL FF 480 023.00 S11,040.00 0,00 $0.00 421 59,603 00
24 SPUT RAIL $ENCV LF 120 517.00 5.2,040.00 120,00 51,04000 120 $2,040,00
25 65A65P057 EA 3 5350,00 51,059,00 000 50.0C 3 $1,050.00
26 6" PERfORATED PVC DRA:N 13 140 $40.00 53,609,00 0,00 50.00 140 55.690.00
27 8$ 5141)92 38A'N FA 5 59.00,00 54,500.30 0.00 5000 5 04,509.00
2.8 809$ DRAIN COLLECTION EA 5 5900.00 54,40.00 5.00 $4,500,00 5 54,509.00
29 DttAna ELF CLEANOV C4 1 $300 00 5990,00 MOO 50.00 1. $900,00
SUBTOTAt - DIVISION 4 $58,280.00 56,540.00 550,989,00
30 DIVISJON 5 . 8005,TR FACILITY
31 55590440t00 LS 518,550.00 $ M,550.90 0.10 51,355.c0 0.70 512,985.00
32 516414 & ,02o9026 15 519,610.00 519,620.130 0,00 5000 1.00 519,520.90
31000 Concrete WM< Ts 558,760.00 538,760,00 0.00 50.00 1.09 558,76000
32000 Behar 10 25,100.00 55,100.00 4,00 50.00 100 55.100.00
38516 Heavy Doty Conaete Floor Fraish LS 51,860.00 81,869.00 0.90 53.09 0 00 $0.00
42000 Maxam Wora 15 1 570,480.09 5 /0,48009 0.35 524,668.00 109 S70,430.00
55000 Misc. Wats tS 1 $3,350.00 5.3,330.00 0.00 50.00 1.00 53.350,00
61000 Rautilt Carpentry 15 525,500.00 523,500.00 0,00 50.CC 1.00 525,590,00
67219 Plaltit Trim LS 51,170,00 $1,110,00 OM 50.09 1.00 51,173.00
71113 Biturhhaas Oamproofino 15 1 5070.00 5670.90 0.00 50.00 1.00 5670.00
72113 haute -ion (below grade) 1.5 1 $1,250.00 51,2511,90 0,99 $0,00 1.00 S1,150 00
77.5, Blown Ftheaglast tosulatIon LT 1 52,700.00 52,790.00 0,00 50531 0,00 50.00
72726 Raid AppLed Maga-mac Air FM/aka i S 1 08,000.00 $4,099.00 0.00 $0.00 :.00 54,009.00
73113 Asphalt Shingles' LS 1 $9,609.09 $6,600.90 0.00 $0.00 2.00 $6,699,20
74618 Maaal Shfht 3,534cIa, ouTta.rs & downspout; 10 1 $6,550.00 56,55040 3.10 5655.00 0.99 56,804.30
74646 tahneral Foot Sidiro 1.5 1 S10,600,30 519,600.00 5.1$ 51.590.00 1.00 510,600,00
MOO PAO Sealants LS 1 $3,210,00 53,110.00 0.00 $0.00 0.00 50.00
81600 FRP Doors LS 1 511,950.00 511,950.00 0,00 50.00 1 00 511,550.00
88190 Grass & Glazing LS 1 5500.00 5300.00 1.00 5500.00 LOG 5500.00
tits410 traasloaent Wohlows LS 1 $9,9$0.0o $9,960.00 1.00 59,960.:0 100 $16360.00
97730 FRP Sart ace laranatea panols LS 59,649.00 55,610.00 I .0o 55,640.30 TOO $9,540.09
99900 that. phrfoteran. Coating LS 513,400.00 513,400.09 0.50 59,040,30 0.89 510,720.00
101469 Wing Sign, 15 5230.00 5700.00 0.09 S4.00 0.00 S0.00
.. ... ....._
CONTRACT
QUAN11TY UM T PRiCE AMOUNT
104416 1-,re 'ETTInguisners LS 1 533100 $350.07
5)0011 Plumbmg IS 1 522,500.00 572,500.07
230000 tiVAC 15 1 546,400.00 546,400.00
280500 E ectiTAA LS 1 558.,800.00 479,800.00
312305 E40600013 15 1 57,880.00 47,880.00
331.36C Disinfection AT Adler 500age Structures AS 1 $950.00 5950.00
402323 PAK., Piplr. g AS 1 3111,406.05 5111,400.0C
412223 Partabit Hand Chah: 4 -0' A Trol:ey L5 1 51,200.00 $1,200.00
444200 Water Symern Storage 1-3111$ 1,5 S26,200.00 526,200.00
444266 ihrtIcal Split C,AA BoosVA.PutTIAT LS 1 576,41.00.06 576 200,00
44.1416 Gas ChtOri.tiOn Sytom LS 1 $3.0i,10003 .sioa,snIan
;a SCADA :-NTEGRATION ANC) SYSTEM ilA,R05516ENTS 1SCADA CONTRACTO8 LS I $30,000.00 $30,00240
34 PROCESS INSTRUMENTATION AND C09T3OLI1Y3TEM INTEGRATOR) LS 1 5215,00040 5215,067,00
AS 230 AW GENERArOR SET LS 1 5105,000.00 $105,00100
36 11111.17Y ALLOWANCE (ELECTRIC, NATURAL GAS, '01E1OMMUNICATION/13A LS 1 $10,000,00 510,000,00
37 HO€ DING TANA AN0 AS500ATED NNW; LS 1 520,000,00 $20,C00.00
38 TAOSION CONTROL rit.ANKET SY tiTS 52.00 51,24000
SUBTOTAL - DVIS:ON 5 $1..1-1 3,250.00
ITEM D ESCR;PT ION OF PAY ITEM
UNIT
CTIANGE ORDERIS
C01, Change Order Al (Items 1-7) LS 05,046 497 50.00
CO2 Change Order 42 Wm 11 LS 0 $2,75A96 $0.00
508TOTAL . CHANGE onneA(A) ,s,Icc
THI5 PERIOD
QUANTITY
0.00
OA'S
tuo
omo
0,05
0,60
0,50
0.00
1.00
0.10
0.00
0,05
010
0.00
0.00
575,00
AMOUNT
40.00
50112007
44,640.00
57,980.00
$0011
40.20
$56840.0c
SEGC 00
50.00
$ 78,200.00
$10,150.30
50.35
000,75000
510,500.00
57.00
53.00
51,250.00
5262,343.-00
1.00 ,55,048.49
1.00 52.754.96
-52,253.53
TOTAL TO DATE 1
OUANTI ICY AMOUNTI
600 50.00
1.00 522,500.00
:TOO 546,400.00
1.0.0 S70-,8C0 00
ATIC 5100.00
0.00 $0.00
1,0C 0I11.400.00
1.00 S1.200.00
1.00 525,230.00
1.00 570,277.00
I 00 $101,500.00
0.00 $0.00
0.05 $204,250.00
1.00 $105,000.00
0.02 5139.75
1.00 $26,000.00
975.00 51,15100
51,074,419.751
1.011 -55,04849
1.00 52,754.95
-$2,233.53
TOTALS 51303,404.0 3256,303 42 51,227,189.22
(ATV OF
I±\KE ELN 0
AYOR & COUNCIL CO UNICATION
DATE: November 15, 2016
CONSENT
ITEM # 13
AGENDA ITEM: Inwood Water Tower (No. 4) — Pay Request No. 6
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
Questions from Council to Staff... ...... ........ ........ ............ Mayor Facilitates
Public Input, if Appropriate ...... ........ .....Mayor Facilitates
Call for Motion ............ .................. ..... ....... Mayor & City Council
Discussion............................ ............ ..... ...... ...... Mayor & City Council
Action on Motion ..... ......... ....... . ......... ........ ............................ Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 6 for the Inwood Water Tower (No. 4) project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: CB&I, Inc., the Contractor
for the project, has submitted Partial Pay Estimate No. 6 in the amount of $313,282.45. The
request has been reviewed and payment is recommended in the amount requested. In accordance
with the contract documents, the City has retained 5% of the total work completed. The amount
retained is $60,694.68.
RECOMMENDATION: Staff is recommending that the City Council approve, as part o the
Consent Agenda, Pay Request No. 6 for the Inwood Water Tower (No. 4) project. If removed
from the consent agenda, the recommended motion for the action is as follows:
"Move to approve Pay Request No. 6 to CB&I, Inc. in the amount of $313,282.45 for the
Inwood Water Tower (No. 4) Project".
-- page 1 --
City Council Meeting [Consent Agenda Item 13]
November 15, 2016
ATTAcHlYIENT(1:
Partial Pay Estimate No. 6.
-- page 2 --
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. 6
/wvv000WATER TOWER NO. o
PROJECT NO. aozs.z3n
PROJECT OWNER:
CITY OFLAKE [LKxO
380OL4VERNEAVENUE NORTH
LAKE ELNC\w1N55O42
AlTN:JACK GRIFFIN, CITY ENGINEER
/
�
CONTRACT CHANGE ORDER SUMMARY
No. Approval I Amount
Date I Additions Deductions
1 5/3/2Ul6
Z 9/20/2016
ENGINEERING, inc.
PERIOD UFESTIMATE
FROM 10/1/2016 TO 16
CONTRACTOR:
CB&||nc.
l4l09S.ROUTE 59
PLuINF|ELD\|L6O544
AlTN: M|CHu[LALUQ7N
PAY ESTIMATE SUMMARY
I.Original Contract Amount
2. Net Change Order Sum
$0i00 3.Revised Contract (l+2)
$0.00 4, *Work Completed
5.*Stored Materials
6. Subtotal (4+5)
7.Retainage~ 5.0%
OL Previous Payments
TOTALS $8,744l0 $0.00 9.Amount Due (6'7'8)
*0 toiled Breakdown Attached
START DATE:
SUBSTANTIAL COMPLETION:
FINAL COMPLETION:
CONTRACTTIME
ORIGINAL DAYS
KsmSaD Dx,x
ns:xmm|mG
ENGINEER'S CERTIFICATION: SEH, Inc.
The undersigned certifies that the work has been reviewed and to ,he
best n/their knowledge and belief, the quantities shown inthis
estimate are correct and the work has been performed inaccordance EmLA 1�� ~ ^y
with the contract documents.
574
367
$2,395,00000
$8,744�00
52'403,744�00
$1'213'89I50
$0.00
$1.213'893.50
$GC\694�68
$839\9l638
$313,282.45
ON SCHEDULE
YES
NO
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies that mthe best oftheir
knowledge, information and belief the work covered bvthis payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid bythe contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY
11/4/IOl6
DATE
CONTRACTOR
BY
BY
l}/4/l6
FOCUS Engineering, inc.
PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO, 6
INWOOD WATER TOWER NO, 4
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2015.130
ITEM DESCRIPTION OF PAY ITEM
DIVISION 1- SITE & UTILITY WORK
1 NIONLIZATION
2 ROCK CONSTRUCTION ENT RANCE
3 TRAFFIC CONTROL
4 SUBCFRADE ExCARAIION
5 GEOFFAULE 928921.1281
6 ORGANIC TOP508 BORROW
7 SELECT GRANULAR BORROW
S AGGREGATE BASE. CUSS G
5 TOT WEARING COURSE MIX 176EA2411111
10 Bri NON-wEARING CORPSE MIX 021110240211
11 TARA COM
12 8" CONCRETE APRON
13 10000011002121
At
24 CONNECT TO EXISTING WATERMAN
15 6' DIP WATER MAN PIPE, 01. 52
15 1,EN DIP WAY FR 191AIN PIPE, CL 52
17 6" GATE VALVE EF BOX
18 1130114131
19 DIP FITT11103
20 POLFETIFINENE ENCASEMENT
21 4' X 4' CATCH BANN BOTH ORATING
22 1.52 CLEAR TOCK
23 GEOTEXTUE FABRIC TYPE 1
24 IS" RCP STORM SEWER ERRE, CT. V
25 IS" APRON WIT RASH GUARD
26 HAND PLACED R1A RAP, CL.
27 GEOTEXTUE FARM TYPE IV
28 PRE/ASSEMBLED 911.T EENCH
79 STRAW 0108011
30 1EM0ORARY SEEDING 101I0 22-111 WITH 18PE MULCH /
31 SEEOING (8113 ,25.1.31 WITH 13111114125 R & HYDROMUTCH1
SUBTOTAL , DIVISION 1
F• C S ENGINEERING, inc.
CONTHACI 0813P59100 TOT AL 10 DATT
urirr
QUANTITY uNIT PRICE. AMOUNT QUANT ITY
A MOUNT QUANTITY AMOUNT
LS 1 $16,000.00 019,000.00 50.00 too 516,000 00
EA 1 53,92200 $3,822 00 SO OD 1.00 53,322,00
LS 1 52,098 CO $2,058 00 50 00 0 SO 51,034.00
ry 170 511) GO 51,20000 50 DO 0000 5600 DO
31 1110 55200 51,20000 SOLO 000 0000
CY 100 $ 3000 $3,00000 SU OU 0 CO 50,00
CT 150 516 00 $2,40000 50.00 000 30 00
TON 1,250 522.00 527,500.00 50 00 0 00 50.00
1041 65 599.00 56,435.00 0000 0.00 50 00
TON GS 599,00 56,135.00 50 00 0.00 50 00
GAL 35 510210 5350 00 50.00 000 50 Uu
SF 350 525.00 58.750.00 50.00 0.00 50.00
SF 100 420 00 52,000.00 50.00 0.00 100*
EA 1 52.300 00 $2,300,00 50.0U 0.00 50.00
LF 10 51111DO 5 1,100.00 50,00 0.00 $0.00
1.11 120 5140 00 519.80000 50 00 000 50.00
EA 1 51.990.00 51.930.00 1000 000 50.00
EA 1 54,334 00 54,86.1 0.2 50.08 0 00 SO 00
M 700 2.2.50 51.250.01 SO (10 0.00 $0.02
LF 140 51.0,0 5781100 50.00 0.00 50.00
EA 1 52,613N12 02.618 00 30.00 0.00 50.00
CV 111 5/6.00 51,216 00 SU 00 0.00 50 00
SY 30 56.011 5130.00 $0,00 000 SO 00
EN 50 138.00 59,120 00 $0.00 000 50 00
EA 1 51,200.02 $1,700.00 50.00 0.00 50.00
Cr 10 592110 $920.00 0000 0.00 50110
SY 3! 53.00 5111,00 90 00 000 SD 00
IF 500 52 25 51,125.00 50 DO 000.00 559250
LE 1,00) 5)00 $2,000.00 50210 000 50 uu
AC LS 54.000 DO 592000,00 $000 0.00 50.00
AC 1.5 53,500230 55,45E100 50.00 0.00 50.011
5137,474.00 $0.00 522.013.50
0151S1ON 2 ELEVATED STORAGE TANK
3N5UR0NCE AND BONDS LS 1 547,900.00 $47,900,00 5000 100 $47,900 DR
2 ENGSNEERING & APPROVAL LS 1 5210,500,00 $239,500.00 0,08 519,100 00 0.35 5211.710.00
3 TANK MATERiAL$ 15 1 5111110000 5315,100.0U 0.50 5153.050.00 1.00 5318 10000
4 TANK FAREURATION & SNP LS 1 5210,700.00 5232,70000 5000 0 05 $14.785 00
5 FOUNDATUM CONSTRUCTION 13 1 5413,100.00 $413.400 00 50.00 0.95 $192,230.00
6 CONCRETE SHAFT CONS1RUCT1091 15 1 5372,101110 $3 F2,100.00 000 5152.561.00 0 90 S188,05000
7 TANK ER THNON {014(4101.11101 13 1 5211,501100 4214.60000 $0 00 000 5000
8 TANK 1434721 (8)19 GROUND} 25 1 5)42,300,00 5142,300110 50 00 000 SO 00
9 110151 1851X 15 1 543,45000 $43,450.00 SO 00 0,00 50.00
10 IA1411 PANT RN Aliu LS 1 $24,20000 574,200.00 50-00 0 00 $0 01/
12 ST1 MIZE AND FEN LS 1 $97600 5976 00 $0 NJ 000 50.00
12 NEC. TRICAL LS 1 S39.300.00 589.800 00 50.07 OM 50 DO
11 WATER TowER CoNTROL RANELANO RN LS S15.500.00 515,500 00 5000 9.00 50.00
SuRTOTAL - DWINON 2 52,257,529,810 $309.771 110 51.191.375,00
TOTALS - BASE CONTRACT $2,395,000.00 $329,771,00 $1,213,89150
TOTAL CHANGE ORDER N0.1 0 5000 5000 50.00 0.00 50,00
TOTAL CHANGE ORDER NO,2 0 00.344 00 50,1.12400 50.00 0.00 50 00
TOTALS , AEVISED CONTRACT $2,403,744.00 $329,771.00 $1,213,393.50
MI; CITY )1'
LAKE ELk
YO COU CILCO U ICATIO
DATE: November 15, 2016
CONSENT
ITEM # 14
AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements — Approve
Washington County Cooperative Agreement Payment No. 4
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if motored from the Conseqt ..712entht):
Questions .1.ront Council to Staff ......... ..... Mayor Facilitates
Public Input, i [ Appropriate ...... Mayor Facilitates
Call for Motion ....... ..... ....... ....... ........ Mayor & City Council
Discussion... ..... ........ ......... Mayor & City Council
Action on Motion ........ ............... ...... ......... ........... Mayor Facilitates
POLICY RECOMMENDER: Finance/Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with Cooperative
Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10
Intersection Improvements. The amount invoiced, together with previous invoices, is within the
total Council approved agreement amount of $38,029.38.
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to
consider approving, as part of the Consent Agenda, payment to Washington County in the
amount of $46.46 per the attached invoice and per section G of Cooperative Agreement No.
10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection
Improvements. With this payment the City will have paid to date the amount of $32,907.56.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In April 2016, the City of
Lake Elmo entered into Cooperative Agreement No. 10144 with Washington County for the
CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The improvements include a
signalized intersection at CSAH 10 and at the south entrance of the Oakland Jr. High School,
associated intersection turn lane improvements, drainage provisions, and a bituminous trail along
the boulevard adjacent to Oakland Jr. High School. The Cooperative Agreement sets forth the
-- page 1 --
City Council Meeting [Consent Agenda Item 14]
November 15, 2016
provisions that authorizes the County to implement the improvements including engineering
design, construction administration, testing, right-of-way and easement acquisition, including the
use of eminent domain, and retaining a contractor for project construction. The Agreement also
outlines the City's obligations for cost participation including payment terms and schedule. The
costs are estimated for the purpose of the Cooperative Agreement, however the actual cost
participation by the City will be determined using the City's share of the actual project costs for
each respective cost participation item.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, payment to Washington County per the attached invoice and supporting
documentation. If removed from the consent agenda, the recommended motion for the action is
as follows:
"Move to approve payment to Washington County in the amount of $46.46 per the attached
invoice and per section G of Cooperative Agreement No. 10144 with Washington County for
the CSAH 15 (Manning) / CSAH 10 Intersection Improvements."
ATTACH MENT(S):
Washington County Invoice No. 97645 and supporting detail.
-- page 2 --
City of Lake Elmo
Payment Voucher
Vendor: Washington County Public Works
Invoice: 95358 - Payment 3
Address: WACO Public Works Department
11660 Myeron Road North
Stillwater, MN 55082
Fund Function Dep
Payment Total:
Invoice Date: 11/2/2016
Due Date: 12/2/2016
Check #
Account Description Amount
Project No. 2013.127 46.46
CSAH 15 (Manning) & 10th Street Intersection
Phase 1 Improvements
Payment #4
Total:
Notes
Payment #4 - In accordance with the City/County Cooperative Ageement No, 10144,
Paid to date = $32,907.56 (86.5%) of the Cooperative Agreement Amount of $38,029.38.
Department Head
Finance Director
46.46
WACO PUBLIC WORKS DEPT
11660 MYERON RD N
STILLWATER MN 55082
To: LAKE ELMO CITY
3800 LAVERNE AVE N
LAKE ELMO MN 55042-9629
Please return topfortion with payment. Thank Von.
Date
Number
11/2/16 97645
Type Due Date
Invoice 12/2/16
12/2/16
12,2/16
12/2/16
12/2/16
12/2/16
12/2/16
12/2/16
12/2/16
Invoice
Remark
Invoice
Invoice Number: 97645
Account Number: 20498
Due Date 12/2/16
Amount Enclosed: S
Federal Tax Id:41-6005919
Amount
CSAH 15/10 Intersection 846.46
***************1,**M*****At***
Construction Cost flint Partial
Estimate #5
***M****M*****M*********
City/County Cooperative
Agreement No. 10144
******************************
Payment due: 30 days
1 declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total
Sales Tax
Balance Due
S46.46
S46.46
Summary Billing Documentation
City of Lake Elmo/Washington County Agreement P10144
Date: 11/1/16
Work Certified Thru Partial Estimate: ft5
Construction Cost
Item No.
2521.501
2521.501
2521.511
Item Description Unit Bid Unit Price.
Concrete Curb & Cutter Design 642a LIN FT $ 13.80
6" Concrete Waik SO FT $ 8.24
3" Bituminous Walk 5Q FT $ 128
Mobilization & Traffic Control LUM SUM $ 121,000.00
Agreement Quantity Work Certified Share Amount
1390 1390 505& $ 9,591.00
1010. 1010 509 $ 4,161.20
916D 9120 50% $ 5,836.50
1 0.980 0.48% $ 569.18
Total Work Completed $ 20,158.18
Previously Paid for Construction $ 20,111.72
Amount Due $ 46.46
'rill,. (Try or
LAKE ELMO
AYOR & COU CIL CO U ICAT 0
DATE: November 15, 2016
CONSENT
ITEM #
15
AGENDA ITEM: Washington County DRAFT 2017-2021 Capital Improvement Plan — City
Comments for Consideration
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Stephen Wensman, Planning Director
SUGGESTEI) ORI)EIZ OF BUSINESS if removed from the Consent Atfemlat
)itestions from Council to Mayor Facilitates
Public Input, if Appropriate.......... ..... __Mayor Facilitates
Call for Motion ..... ...... ...................... Mayor & City Council
Discussion. ...... ...... ..........,......... ....... ........ .„... .......... Mayor & City Council
Action on Motion......... ...... ..... „......... ..... ........... ..... Mayor Facilitates
POLICY RECOMMENDER: City Staff.
FISCAL IMPACT: None at this time. However County improvement projects completed within
the City of Lake Elmo often contain a cost participation by the City.
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to
consider approving, as part of the Consent Agenda, staff comments to be submitted to
Washington County regarding the County's DRAFT 2017-2021 Capital Improvement Plan.
LEGISLATIVE HISTORY/BACKGROUNDINF9RMATION: On October 11, 2016 City
staff received notice from Washington County that the DRAFT 2017-2021 Capital Improvement
Plan was available for review and comment with comments due by November 21, 2016. The
County will be holding a public hearing on its DRAFT 2017-2021 CIP on December 13th, 2016
prior to adopting the final document. _Following is the notice from the County for accepting
public comments:
As part of s annual budget process, IYashington County prepares a Jive year
Capital Improvement Plan (CIP). The CIP includes the county's tentative plans
for roads, bridges, parks, land, trails, and public facilities. The first year of this
plan is included in the countyproposed 2017 budget. The "out-yeary- of
pag
City Council Meeting [Consent Agenda hem .X7
November 15, 2016
2018-2021 reflect projected needs and estimated costs, which may change
based on .future priorities and funding opportunities. For instance, while there
are projects included within the CIP reflecting bond proceeds as a possible
funding source, the County Board has not yet determined a formal bonding
plan. Projects will he reevaluated at the appropriate time, and May change
based on the outcomes of an approved bonding plan. Projects that were
budgeted in 2016 (or prior to), and are not vet completed, are not reflected in
the draft 2017-2021 CIP; funding sources for those projects have been set
aside, and therefore, (Well 't reflected future yearsCIP documents.
To review this vear's CIP document, please visit the county's website, or click
on this link: latos:-.;!www.co.wctshinwon.mn.us/1257/l'apiuti-Improvement7
Plans. A hardcopy version will also be made available for review at each of
the county's branch libraries later this week.
We invite you to send your comments on the proposed projects to
Melinda,Kirk@co.lvashingtoll.111111 is or to Tflaytte,Saildberggco.Trashington.nin.us.
Comments 17111Si be received bv November 21st, 2016 to be considered when
developing the final CIP. A public hearing will also be held on December
13th, 2016 prior to adopting the final document.
As always, thank you for your continued interest in the capital planning
process of Washington County.
Staff has reviewed the County's DRAFT 2017-2021 CIP. The attached packet highlights the
substantial projects included within the City of Lake Elmo, however this summary does not
attempt to itemize the Park and Public Facilities projects with the exception of a proposed trail
connection in the Lake Elmo Park Reserve to Inwood Avenue. It should also be noted that the
County completes intersection control projects and pavement preservation projects each year but
the specific work related to these improvements is not identified within the CIP document. Staff
contacted the County with specific questions related to this annual work and has confirmed that
the County is still proposing to install a signalized intersection at CSAH 14 and 50'1' Street in
2017. The pavement preservation projects includes Lake Elmo Avenue, CR17B, from Hudson
Boulevard to 10th Street North in 2018.
Finally, the CSAH 15 Phase 2 Improvements that includes the CSAH 15 and CSAH 14
intersection realignment is still proposed for construction in 2018 but is not listed in the CIP
document because the funding has already been secured and the project design is in progress.
The city local cost participation amount for this project has not yet been provided. The CSAH 15
Phase 2 Improvements has been recently expanded to include center left tum lanes at 30'1' Street
and at Manning Trail since this segment of the Manning Avenue (Phase 3) is not likely to occur
until the year 2023. In addition the County is still reviewing whether or not to install a traffic
signal at the CSAH 15 and Old Highway 5 intersection to accommodate the Holiday station and
Fields of St. Croix neighborhood.
-- page 2 --
City Council. Meeting [Consent Agenda Item XJ
November 15, 2016
Notable road projects that are missing from the County's 2017-2021 CIP include Lake Elmo
Avenue (Phase 3) improvements from 30th Street to 10th Street, and CSAH 13 (Ideal/Inwood)
Phase 2 improvements from CSAH 14 to 40 Street.
Staff has prepared the following comments to be resubmitted to the County prior to the end of
the comment period on November 21st. This comment was submitted last year and remains
applicable to the City's request.
Last year, the Lake Elmo Parks minnission requested that a proposed east -west trail
route connecting Oakdale to Stillwater through Lake Ehno along County State Aid
Highway I 4 he added to the 20 1 6-2020 Washington County CIP. The City of Lake Elmo
continues to encourage Washington County to consider this improvement a priority trail
connection and is hereby making this request again Jr the 20 17-202 1 CIP. We
understand from communications with the County that it is unlikely for this trail to he
placed within their CIP this year due to the landing source, however, staff believes it
remains important for the City to keep this trail route present to encourage the County to
begin planninglbr this trail route as soon as possible. This trail has been progranuned in
the City's CIP for 2020-202 1 construction.
2. The City of Lake Elmo supports the CSAH 13 (Ideal/Inwood Avenue) Phase 2
Improvenzents and would request this project to he included in the 20 17-202 1 CIP in
order to complete all important trail connection between CSAII 14 and 50th Street along
Olson Lake.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, staff comments to be submitted to Washington County regarding the County's
2017-2021 Capital Improvement Plan. If removed from the consent agenda, the recommended
motion for the action is as follows:
"Move to approve staff comments to be submitted to Washington County regarding the
County's 2017-2021 Capital Improvement Plan with comments to be submitted on or before
November 21, 2016."
ATTACHMENT(S):
1. Summary packet of the Washington County DRAFT 2017-2021 Capital Improvement
Plan to highlight Lake Elmo projects.
-- page 3 --
ashington
ounty
MINNESOTA
Capital
Improvement
Plan
2017-2021
October 2016
Category
IParks & Land
Dome Flag Renovation
Basement Window Replacement
Retaining Wall Cap Repair
Park Facilities/Infrastructure Improvement Program
Northern Parks Maintenance Shop Feasibility Study
Lake Elmo Park Reserve Swim Pond Area - Phase II
Lake Elmo Park Reserve Eagle Point Lake Trail
Cottage Grove Ravine Regional Park Renovation
St. Croix Bluffs Regional Park - Boat Launch
Point Douglas Regional Trail
Parks & Land Total
iPublic Facilities
Gov Ctr South/North Exterior Envelope Repair
Law Enforcement Center Ramp/Deck Waterproofing
Carpet Replacement/Wall Repairs
acility Condition Improvement Projects
Government Center - Heating and Cooling Plant
License Center Modifications
Oakdale Library Building Automation Replacement
Oakdale Library Exterior Envelope Repairs
Woodbury Service Center Scoping Study
Interior Renovations
Exterior Renovations
Campground Improvements
Big Marine Park Reserve Playground
Lake Elmo Park Reserve Playground Improvements
Lake Elmo Park Improvements
Lake Elmo Park Maintenance Facility
Ravine Regional Park Improvements - Phase II
St Croix Bluffs Improvements
St. Croix Bluffs Playground Improvements
St Croix Bluffs Pavement and Trails
Public Facilities Total
Road & Bridge
Washington County, Minnesota
Capital Plan
2017 thru 2021
PROJECTS BY CATEGORY
Project# 2017 2018 2019 2020 2021 Total
HC-1048-023
HC-1048-025
HC-1048-026
PARK-1003
PARK-2011
PARK-3005
PARK-3006
PARK-4003
PARK-8011
PARK-9000
BSD-1002-012
BSD-1005-023
BSD-CW-1601
BSD-CVV-2001
BSD-GC-2101
BSD-LC-1601
BSD-ODL-1701
BSD-ODL-1702
BSD-WSC-1701
HC-1048-027
HC-1048-028
PARK-1002
PARK-2013
PARK-3007
PARK-3008
PARK-3009
PARK-4004
PARK-8012
PARK-8013
PARK-8014
Proposed Bond Sale - 2019 BOND-2019
Red Rock Corridor Development RAIL-2297-09
Gateway Gold Line Bus Rapid Transit (BRT) RAIL-2297-11
Intersection Control Projects RB-2201
Misc. Safety/Traffic Capacity Projects RB-2203
Pavement Preservation & Rehab RB-2204
Structures RB-2216
;SAH 18 - CSAH 13 to CSAH 38 RB-2512
Ircisltingroit County, 41N
50,000 50,000
30,000 30.000
50,000 50,000
250,000 250,000 250,000 250,000 250,000 1,250,000
30,000 30,000
413,000 413,000
900,000 900,000
793,000 793,000
100,000 100.000
400,000 400,000
2,116,000 1,150,000 250,000 250,000 250,000 4,016,000
450,000 450.000
400,000 400,000
250,000 250,000 250,000 750,000
900,000 900,000 1,800,000
300,000 300,000
400,000 400,000
110,000 110,000
60,000 60,000
30,000 30.000
25,000 25.000
25,000 25,000
157,000 157,000
200,000 200.000
150,000 300,000 450,000
1,788,100 1.788.100
1,150,000 1,150,000
1,250,000 1,250,000
800,000 800,000
300,000 300,000
500,000 500,000
680,000 1,777,000 2,963,100 2,775,000 2,750,000 10,945,100
30,000,000 30,000,000
50,000 50,000 100,000
2,500,000 2,000,000 2,000,000 15,000,000 21,500,000
420,000 420,000 420,000 420,000 420,000 2,100,000
100,000 100,000 100,000 100,000 100,000 500,000
4,881,700 5,481,700 5,481,700 5,481,700 5,481,700 26,808,500
350,000 350,000 350,000 350,000 350,000 1,750,000
200,000 100,000 6,000,000 6,300.000
Page 14
Category
CSAH 24 - N/S of TH 36
CSAH 22 - TH 61 to TH 95
CSAH 14, CSAH 21 & CSAH 24
CSAH 13 - TH 5 to CSAH 35
CR 75 - Crossing
CSAH 21 -1-94 to CSAH 14
St, Croix Valley Jurisdictional Study
CSAH 12 - TH 244 to CSAH 9
CSAH 13 - 1-94 Pedestrian Bridge
CSAH 15 & TH 36 Interchange
CSAH 35 & TH 36 Interchange
CSAH 13 - Central Park PI to Afton Rd/Pioneer Dr
CSAH 9 - Gateway Trail Crossing
CSAH 18 -1-494 Crossing
CSAH 19 - CSAH 18 to Ravine Park
CSAH 19 TH 61 North Frontage Road
CSAH 23 - E Walnut St to E Chestnut St
CSAH 19 - Tamarack to 1-94
CSAH 18 -1-94 to Downtown Afton
CSAH 5 - Croixwood Blvd to Brick St
CSAH 32
CSAH 33
CSAH 5 - Brick St to TH 96
CSAH 13 & CSAH 22 Intersection
CSAH 17 - CSAH 10 to 30th Street
CR 65 - CSAH 10 to CSAH 14
Project# 2017 2018 2019 2020 2021 Total
RB-2541 250,000 2,430,000 2,680,000
RB-2564 4,500,000 4,500,000
RB-2567 3,600,000 3,600,000
RB-2570 4,200,000 4,200,000
RB-2576 500,000 500,000
RB-2577 500,000 3,000,000 3,500,000
RB-2578 500,000 500,000
RB-2581 200,000 2,500,000 4,000,000 6.700,000
RB-2587 50,000 3,367,400 3,417,400
RB-2588 500,000 1,000,000 19,000,000 20,500,000
RB-2589 1,664,200 3,681,000 12,646,500 17,991,700
RB-2590 25,000 100,000 125,000
RB-2591 200,000 200,000
RB-2592 35,000 350,000 385,000
RB-2593 184,700 834,700 1,019,400
RB-2596 2,000,000 700,000 2,700,000
R8-2599 50,000 1,000,000 1,050,000
RB-2601 500,000 500,000
RB-2603 350,000 350.000
RB-2607 220,000 1,100,000 1,320,000
RB-2609 500,000 500,000
RB-2611 500,000 500,000
RB-2613 400,000 2,000,000 2,400,000
RB-2615 200,000 400,000 2,550,000 3,150.000
RB-2619 2,150,000 2,150,000
RB-2621 450,000 300,000 5,000,000 5,750,000
Road & Bridge Total 23,785,900 25,557,400 64,100,300 20,401,700 45,401,700 179,247,000
GRAND TOTAL
26,581,900 28,484,400 67,313,400 23,426,700 48,401,700 194,208,100
Washington County. MN Pagc 15
Project # PARK-3006
Project Name Lake Elmo Park Reserve - Eagle Point Lake Trail
Location Lake Elmo
Department Capital Parks Projects
Contact PWD
Type Construction
Useful Life 5+ )(eats'
Category Parks & Land
Description
. . .. .....
. . .... . ....... ...„„.. ........... ..... . . . . . . . .
The project scope includes a new trail connection bctween lnwood Avenue and the recently redeveloped irai head in Lake Elmo Park Reserve. This project will build upon
investments being made along Inwood Avenue, trail planning efforts in the area, and the Unproved trailheacis in the Lake Elmo Park teserve. A separate capital
improvement project for a paved trail along Inwood Avenue (RB-256 I ) will be constructed in 2018.
Justification
Recent planning eilbrts in and around Lake Elin° Park Reserve have involved connecting communities with the park reserve. The West Side Access Plan identifies a trail
access point along Inwood Avenue, and project RI3-2561 brings a paved trail to this location. This project would build on these efforts by providing an ADA accessible
trail from Inwood Avenue, past Eagle Point Lake, to existing paved trails and trailhead facilities. This project would effectively connect local communties to the park with
a paved trail.
In addition to making an important community connection, the trail along Eagle Point Lake provides views olsome of the most scenic natural areas in the park. The trail
also offers viewing blinds .11.)r watching and learning about wildlife. This trail would make these views more accessible to people with inobility impaimients and people
with strollers,
Expenditures 2017 2018 2019 2020 2021 Total
Planning / Design 130,000 130,000
Construction 770,000 770,000
Total 900,000 900,000
2017 2018 2019 2020 2021 Total
900,000 900,000
900,000 900,000
Funding Sources
State Bonds
Budget Impact/Other
The project will increase °perm! n
Total
costs because °Idle added infrastruefine,,--
'Funding originates from state bonds, Funding will come in the form °fa grant from the Nletroplitan Council,
Irashington CounT, AIN Page 32
Project ti RB-2570
Project Name CSAH 13 - TH 5 to CSAH 35
Location Oakdale
Department Capital Road & Bridge Projects
Contact PWD
Type Construction
Useful life 5+ years
Category Road & 13riclge
Description_
The project scope includes the fo owing UnProveinents onCountyState Aid Highway ICSAf [deaf Avenue) from ()ld Trwik ltighway to CSAH 35 (501h
Street North):
Pavement improvements
2. Drainage improvements
3. Pedestrian improvements
The total estimated cost for this project is S4,700,000... Funds were also budctcdin a prior CIP for this project,
Justification .......
CSAFI 13 is a north -south minor arterial serving the cities olOakdale and Lake E ino. The roadway has poor paveinent conditton. The nu
the desire to improve pedestrian and cycling opportunities in the corridor justifies this project,
Expenditures 2017
Construction 4,200,000
Total 4,200,000
2018 2019 2020 2021
intersections and
Total
4,200,000
4,200,000
Funding Sources 2017 2018 2019 2020 2021 Total
State Aid 700,000 700,000
State Grants 3,500,000 3,500,000
Total 4,200,000 4,200,000
Budget Impact/Other
Tire projectwill increase CjitertifiOnSatu. tialritL,nance costs because ofthe added itiliustructure.
Washingtoi 3/Aj Page 70
Project ft RB-2587
Project Name CSAH 13 - 1-94 Pedestrian Bridge
Location Various Roads
Department Capital Road SI Bridge. Projects
Coutaci
Type Construction
Useful Life 5+ years
Category Roacl & 13ridge
Description
The project scope includes a pedestrian bridge over Interstate1-94, adjacent to theCount State Aid Fligliway (C-'§A11-1 13) (Inwood AvenueiRadinDrive) hridg,e in die
cities of- Wixalbury, l.ake Elmo, and Oakdale,
The total estimated cost for this project is S4,084,900. Funds were budgeted in prior years for this project,
Justification
Currently, pedestrians and cyclists LTUSS 1-94 in this area via a narrow section of the existing CSAII 13 bridge. This section does not nieet culTent design standards for
two-
wav trail traffic:, and the approaches do not meet Americans with Disablities Act standards.
A new pedesuian bridge will accommxiate alt nail users, and will also provide the ability to repurpose the space on the bridge to allow for a third southbound travel lane,
Fratlic studies indicate this third lane will be needed in the near future.
Repurposing.of the existing space on the 1-94 bridge to accommodate three southhound lanes, will thereby provide additional roadway capacity.
Expenditures 2017 2018 2019 2020 2021 Total
Land Acquisition 50,000 50,000
Construction 3,367,400 3,367,400
Total ,......... 50,000 3,367,400 3,417,400
Funding Sources 2017 2018 2019 2020 2021 Total
Federal Grants 2,847,800 2,847,800
State Aid 50,000 519,600 569,600
Total
I Budget Impact/Other
fhe project will incrcaseopenflions and rnainteance costs because oldie added infstru ct
50,000 3,367,400 3,417,400
11uspropcctt requires Federal funds. IfFedeial funding is not available, this project may be delayed or deferred.
Washingion County, ALA/ l'age 75
Project # RB-2588
Project a me CSAH 15 & TH 36 Interchange
Location Various
Department Capital Road & Bridge Projects
Co ntac P WI)
Type Construction
Useful Life 5+ years
Category Road & Bridge
Description
The project scope includes a grade separated inicichange on County StoleSiote Ai&1 Highway 15 (Mantling Avenue N) at the intersection with Trunk I lighway I TH) 36.
Justification
This intersection currently operates an at -grade intersection controlled by a Cully actuated traffic control signal. Growing traffic demands on both TH 36 and CSAH 15
.,-
require a grade separated interchange.
Expenditures 2017 2018 2019 2020 2021 Total
Planning! Design 500,000 1,000,000 1,500,000
Construction 18,000,000 18,000,000
Right -of -Way 1,000,000 1,000,000
Total 500,000 1,000,000 19,000,000 20,500,000
Funding Sources
Federal Grants
Local Contributions
State Aid
State Grants
Total
Budget Impact/Other
The project will increase operation and mairnenance costsbecause o 'added infrastructure associated with the interchange.
It isexpeetcdthat locatagencies, the State of Nlinnesota, and Federal Aid will provide funclinefor this project, If this funding is not obtained., this oroject would Ix. delayed.
2017 2018 2019 2020 2021 Total
7,000,000 7,000,000
5,000,000 5,000,000
500,000 1,000,000 1,500,000
7,000,000 7,000,000
500,000 1,000,000 19,000,000 20,500,000
1.1:ash ingtun County. itiN Page 76
Project # RB-2619
Project Name CSAI-1 17 - CSAI1 10 to 30th Street
1.ocation Lake Elmo
Description
Ihe project scope includes the tollowing improvernen n
North:
I ) New pavement
2) Improved surface water management
3) Evaluation ofimproved pedestrian accotnodations
Justification
y St- teAitrHighWaY (CSAI I) (Lake El
The cuirent paveinent along this corridor is in root. condition. Additionally, the presence intineinus
and does not provide adequate ride quality,
_This project is also an opportunity to evaluate and address concerns related to surface vvater management. The road is adjacent to Lake Elmo, so unpmvcd water
management will help maintain high water quality in the lake,
Additional concerns have been raised relating to pedestrian surety and accessibility in this area. The roadway is a popular cycling and pedestrian route. This project will
evaluate options toimpnive pedestrian accomodations.
Expenditures 2017 2018 2019 2020 2021 Total
Planning / Design 150,000 150,000
Construction 2,000,000 2,000,000
Total 2,150,000 2,150,000
Avenue
Department Capital Road & Bridge Pro r, ts
Contact P \VD
Type Construct on
Useful Life 5+ years
Category Road & 13ridge
0) 10th Street North) to 30th Street
y
ts a dpniehes has created a roadway surface that is uneven
Funding Sources 2017 2018 2019 2020 2021 Total
State Aid 2,150,000 2,150,000
Total 2,150,000 2,150,000
Budget Impact/Other
IT project will increase opera and maintenance costs because of the added inliastnicture,
frasiiiirgrorr Coifmv, llN Page 90
TI lI CITY" ()I:
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 11/15/2016
CONSENT
ITEM #: 16
AGENDA ITEM: Zoning Text Amendment -- Non -conforming Use Ordinance
SUBMITTED BY: Stephen Wensman, Planning Director
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Sarah Sonsalla, City Attorney
Emily Becker, City Planner
BACKGROUND:
The Council is being asked to consider a zoning text amendment to amend City Code as it pertains to
nonconforming uses, buildings and structures. A City Attorney review of a recent land use issue resulted
in a determination that the current City Code, Section 154.150-154.151 as it pertains to nonconforrnities
was not compliant with Minnesota State Statutes, Section 462.357, Subd. le.
ISSUE BEFORE COUNCIL:
The council, as part of the consent agenda, is respectfully being asked to consider the zoning text
amendment as it pertains to nonconforming uses, buildings and structures.
PROPOSAL DETAILS/ANALYSIS:
The nonconforming use, building and structures ordinance has been determined to be non -compliant with
MN State Statutes. As a result, the City Attorney has drafted a zoning text amendment for Council approval.
FISCAL IMPACT:
None
OPTIONS:
The City Council may approve the zoning text amendment as part of tonight's consent agenda, or remove
the item from the consent agenda to discuss then approve the ordinance amendment unchanged, approve
the ordinance amendinent with changes, or deny the ordinance amendment.
PUBLIC HEARING:
The Planning Commission held a public hearing on 10/24/16 to consider the zoning text amendment. There
were no comments from the public. The Planning Commission approved the amendment 7-0,
City Council Meeting 11/15/16 Consent Agenda Item #16
RECONIWNP AT10N:
Staff and the Planning Commission respectfully recommend the City Council approve the zoning text
amendment as it pertains to as it pertains to nonconforming uses, buildings and structures as part of tonight's
consent agenda by approving Ordinance OS -
If the item is removed from the consent agenda, then the following motion is recommended:
"Move to adopt Ordinance 08-157 approving a zoning text amendment as it pertains to
nonconforming uses, buildings and structures, City Code of Ordinances, Section 154.150-154.151.
Also,
"Move to adopt Resolution 2016-97approving the summary publication of the zoning text amendment
as it pertains to nonconforming uses, buildings and structures, Chy Code of Ordinances, Section
154.151. 154.150-
ATTACHMENTS:
Ordinance 08-157 as it pertains to nonconfonning uses, buildin
of Ordinances, Section 154.150-154.151.
Resolution 2016-97, Summary Publication of Ordinance.
Planning Commission Report
Page 2
5
d structures, City Code
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-157
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES
REGARDING NON -CONFORMING USES, BUILDINGS AND STRUCTURES
SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 154.150 of the
City Code by deleting the stricken language and inserting the double -underlined language as
follows:
ARTICLE IV. NON -CONFORMING USES. BUILDINGS. AND STRUCTURES
§ 154.150 APPLICATION.
A. Application, Generally. Except as provided in this chapter, no building or structure shall
be erected, moved, altered, or extended and no land, building, or structure or part of the
building, shall be occupied or used unless in conformity with regulations specified in this
chapter for the district in which it is located.
B. Application to Existing Structures. This chapter shall not apply to existing buildings and
structures, nor to the existing use of any structure, or land to the extent of the use on the
effective date of this chapter. This chapter shall apply to any change in use, to an
intensification of the non -conforming use. to any movement of a building or structure, or
to any expansion of a structure which may result in the generation of additional sewage for
on -site disposal.
Use Defined. For the purpose of this chapter, the word USE shall mean:
1. Any purpose for which a building or other structure or a tract of land may be
designed, arranged, intended, maintained, or occupied; or
2. Any activity, occupation, business, or operation carried on, or intended to be carried
on, in a building or other structure, or on a tract of land.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Section 154.151 of the
City Code by deleting the stricken language and inserting the double -underlined language as
follows:
§ 154.151 NON -CONFORMING USES, BUILDINGS AND STRUCTURES.
A. Definitions. For the purpose of this subchapter, the following definitions shall apply unless
the context clearly indicates or requires a different meaning.
NON -CONFORMING USE. Any lawful use of land or any lawful use of a building
or structure existing on the effective date of this chapter, or any amendment to this
4843 I 5v I ANIB LA515-4
chapter which use does not conform with the regulations for the district in which it
is located after the effective date of this chapter or the amendment.
2. SUB4IiDARIJ NON -CONFORMING BUILDING or &UB D44W NON-
CONFORMING STRUCTURE. Any building or structure Iawfu11y existing on the
effective date of this chapter or any iiedeit ainendment to this chapter, which
building or structure does not conform with the regulations, including dimensional
standards, for the district in which it is located after the effective date of this chapter
or the amendment.
B. Preservation of Non -Conforming Uses. Except as provided in this chapter, the lawful use
of land or the lawful use of a building or structure existing on the effective date of this
chapter or on the effective date of any amendment to this chapter may be continued through
repair. replacement, restoration. maintenance. or improvement although the use does not
conform to the provisions of this chapter, except as otherwise provided in this section. The
continuation of the non -conforming use does not include expansion, except as otherwise
e ittej,v this section,
C. Preservation of Dimensionally Substandard Buildings or Structures. Except as provided in
this chapter, buildings or structures lawfully existing on the effective date of this chapter
or on the effective date of any amendment to this chapter may be maintained although the
building or structure does not conform to the dimensional standards of this chapter.
However, any such building or structure shall not be altered or improved beyond normal
maintenance, except that any lawful dimensional substandard residential building,
accessory building, or structure may be altered or improved if the existing substandard
dimension relates only to setback requirements and does not exceed the 10% of the
minimum setback requirements. Additionally, the alteration or improvement shall conform
to all of the provisions of this chapter and shall not increase the existing substandard
dimensions.
D. Unlaitlid Uses, Buildings, and Structures. No unlawful use of property existing on the
effective date of this chapter or any amendment to this chapter, nor any building or structure
which is unlawfully existing on the effective date shall be deemed a non;confon-ning use
or a nonconforming building or structure.
E. Permit Holders and Permit Applicants. Any non -conforming structure that is ready for or
under construction on the effective date of this chapter or any amendment to this chapter
may be completed and occupied in accordance with the requirements of any valid building
permit issued for the construction prior to the effective date.
F. Change from One Non-ConfOrming Use to Another. A non -conforming use may be
changed only to a use permitted in the district in which it is located; except that if no
structural alterations are made, a non -conforming use of a building may be changed to
another non -conforming use of the same or a more restrictive classification, and provided
the change is approved by the Board of Adjustment and Appeals as provided in this chapter.
2
484315%1 AN113 LA515-1
Once changed to a conforming use, no building or land shall be permitted to revert to a
non -conforming use.
G. Change of Use with Approval of the Board of Adjustment. A non -conforming use all or
partially conducted in a building or buildings, may be changed to another non;confonning
use only upon determination by the Board of Adjustment, after a public hearing, that the
proposed new use will be no more detrimental to its neighborhood and surroundings than
is the use it is to replace. In determining relative detriment, the Board of Adjustment shall
take into consideration, among other things: traffic generated; nuisance characteristics,
such as emission of noise, dust, and smoke; fire hazards; and hours and manner of
operation.
H. Restoration of Non -Con orming Building or Structure. A non -conforming bti144fgof use
building or structure which is damaged or destroyed by fire, flood, wind, earthquake, or
other eafainity peril to the extent of greater than 50 percent of its estimated market value,
as indicated in the records of the county assessor at the time of damage. and no building
permit has been applied for within 180 days of when the property is damaged may be
restored and the occupancy or use of the building, structure, or part of the structures which
existed at the time of the partial destruction, may be continued or resumed, provid-d that
the restoration is started within a period of 1 year and i diligently prosecuted to
0
this case, the city may
impose reasonable conditions upon a buildinpermit in order to mitigate any newly created
fact on ad'acent ro ert or water bod . When a non-conformina structure in the
shoreland district with less than 50 percent of the reouired setback from the water is
destroyed by fire or other peril to greater than 50 percent of its its estimated market value,.
as indicated in the records of the county assessor at the time of damage, the structure
setback may be increased if practicable and reasonable conditions are placed upon a
building permit to mitigate created impacts on the adjacent property or water bodL,
Abandonment of Use. When any non -conforming use of land or of a building or structure
discontinued for a period in excess of 1 year, the land, building, or structure
shall, y this chapteF not be allowed to continue as
a non -conforming use and any subse uen use or occu anc of the land buildino o
structure shall he a_ conforming, use or occupancy.
SECTION 3. Effective Date. This ordinance shall become effective immediately upon adoption
and publication in the official newspaper of the City of Lake Elmo,
SECTION 4. Adoption Date. This Ordinance 08-157 was adopted on this day of
2016, by a vote of Ayes and Nays.
LAKE ELMO CITY COUNCIL
484315v1 AMB LA515-4
Mike Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
This Ordinance was published on the day of , 2016.
4
484315vI ANI13 LA5I5-4
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2016-97
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-157 BY TITLE
AND SUMMARY
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-157, an
ordinance to amend Article IV., Section 154.150-154.151: Non-Confomiing Uses, Buildings and
Structures of the City Code; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summaiy would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake
Elmo, that the City Clerk shall cause the following summary of Ordinance No, 08-157 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 08-157, which amends the
Chapter 154: Zoning Code:
To update the Non -Conforming Use regulations to be in conformance with MN State
Statutes as they pertain to Non -Conforming Uses, Buildings and Structures.
The full text of Ordinance No. 08-157 is available for inspection at Lake Elrno city hall
during regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the
City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full
copy of the ordinance be placed in a public location within the City.
Dated: November 15, 2016
Mayor Mike Pearson
ATTEST:
Julie Johnson, City Clerk
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof and the following voted against
same:
Whereupon said resolution was declared duly passed and adopted.
FAKE ELMO
PLANNING COMMISSION
DATE: 10/10/2016
AGENDA ITEM: 4C
PUBLIC HEARING CASE # 2016-42
ITEM: Zoning Text Amendment: Non -conforming e ordinance
SUBMITTED BY: Stephen Wensman, Plarming Director
REVIEWED BY: Sarah Sonsalla, City Attorney
Emily Becker, City Planner
SUMMARY AND ACTION REQUESTED:
The Planning Commission is being asked to consider an amendment to City Code Section 154.150-
154.151 as it pertains to nonconforming uses, buildings and structures.
REVIEW:
The City Attorney's review of land use issues related to a nonconforming lot resulted in a
determination that the City Code Section 154.150-154.151 as it pertains to nonconfonnities was not
compliant with changes in state statute (Minnesota Statutes, Section 462.357, Subd. 1 e). The City
Attorney prepared an amendment addressing the changes, In the City Attorney's review, the
nonconforming section of the City's Shoreland Ordinance, 154.800, and the existing buildable lot
provisions, Section 154.080, were also reviewed and were found to be acceptable as written.
FINDINGS:
Staff is recommending approval of the zoning text amendment with the following finding:
The amendment has been reviewed by the City Attorney and is in conformance with
Minnesota Statutes, Section 462,357, Subd. le as it pertains to nonconfonnities.
RECOMENDATION:
Staff recommends that the Planning Commission recommend approval of the zoning text amendment
amending City Code Section 154.150-154.151 as it pertains to nonconforming uses, buildings and
structures with the following motion:
"Move to recommend approval of ordinance - amending the lake Elmo Code of Ordinances
regarding non -conforming uses, buildings and structures.
PUBLIC HEARING ITEM 4C
ATTACHMENTS:
• MN State Statute Section 462.357
• Ordinance - amending the lake Elmo Code of Ordinances regarding non -conforming
uses, buildings and structures.
ORDER OF BUSINESS:
- Introduction ............ ................... ..... . ..... ..... ..............Planning Staff
- Report by Staff ......... ..... . ....... . ............ .............. ....... . ...... __Planning Staff
Questions from the Commission .................. ..... Chair & Commission Members
- Open the Public Hearing .......... .............. _____________________ ........ __Chair
Close the Public Hearing.... ........... ...... .................. ..... ..............Chair
- Discussion by the Commission ...... . ..... Chair & Commission Members
PUBLIC HEARING ITEM 4C
TI IF: CITY ()L,
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 11/15/2016
CONSENT
ITEM #:17
AGENDA ITEM: Zoning Text Amendment Variance Ordinance
SUBMITTED BY: Stephen Wensman, Planning Director
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Emily Becker, City Planner
Sarah Sonsalla, City Attorney
BACKGROUND:
The City is requesting a zoning text amendment to amend the Variance Ordinance, Section 154.109, as it
pertains to expirations of variances. A recent review of a land use application by the City Attorney
resulted in a determination that a portion of the ordinance that pertains to expiration of variances may not
comply with MN State Statutes. The City Attorney drafted the proposed ordinance that:
1) strikes the problematic language, and
) adds a provision for administrative extensions of variances for variances not utilized within 12
months after an approval.
The City has discretionary authority when it comes to extending variance when not utilized. The purpose
of the second part of the amendment is to eliminate the need for an applicant to reapply for a variance
with its associated costs and to reduce staff time associated with such applications when extensions are
for a limited time, one year or less. If greater than a year, then the Planning Coinmission and Council
review would be required.
ISSUE BEFORE COUNCIL:
The council, as part of the consent agenda, is respectfully being asked to consider the zoning xt
atnendment as it pertains to expiration of variances.
PROPOSAL DETAILS/ANALYSIS:
The City Attorney has reviewed our current variance ordinance and has drafted this ordinance as a result
striking the inappropriate text and subsequently added the section on administrative extensions which is
allowed under MN State Statutes.
FISCAL IMPACT:
The Administrative extensions will result in less expense for the applicants and less staff time and resources
processing those applications.
City Council Meeting 11/15/16 Consent Agenda item #17
OPTIONS:
The City Council may approve the zoning text amendment as part of tonight's consent agenda, or remove
the item from the consent agenda to discuss then approve the ordinance amendment unchanged, approve
the ordinance amendment with changes, or deny the ordinance amendment.
PUBLIC HEARING:
The Planning Commission held a public hearing on 10/24/16 to consider the zoning text amendment. There
were no comments from the public. The Planning Commission approved the amendment 7-0.
RECOMMENDATION:
Staff and the Planning Commission respectfully recommend the City Council approve the zoning text
amendment as it pertains to as it pertains to expiration of variances as part of tonight's consent agenda
by approving Ordinance 08-158.
If the item is removed from the consent agenda, then the following motion is recommended:
"Move to approve Ordinance 08-158 approving a zoning text amendment as it pertains to expiration
of varThnces, Section 154.109, Subd. L"
Also,
"Move to approve Resolution 2016-98 approving the summary publication of the zoning text
amendment as it pertains to expiration ofvariances, Section 154.109, Subd. L"
ATTACHMENTS:
Ordinance 08-158 as it pertains to expiration of variances, Section 154.109, Subd. I
Resolution 2016-98 approving the summary publication of the zoning text amendment as it pertains
to expiration of variances, Section 154.109, Subd. I.
Page 2
City Council Meeting 11/15/16 Consent Agenda Item #17
ATTACHMENT;
Page 3
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-158
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES
REGARDING VARIANCE EXPIRATIONS
SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 154.109 of the
City Code by deleting the tiiekef1 language and inserting the double -underlined language as
follows:
ARTICLE III. ZONING ADMINISTRATION AND ENFORCEMENT
§ 154.109 VARIANCES.
A. In General, The Board of Adjustment shall have the power to grant variances to the
provisions of this chapter under the following procedures and standards.
1. A request for a variance from the literal provisions of this chapter may be granted
in instances where their strict enforcement would cause practical difficulties
because of circumstances unique to the individual property under consideration
and then only when it is demonstrated that such actions will be in keeping with
the spirit and intent of this chapter. All requests for variances shall be reviewed in
accordance with the required findings listed in §154.109.F.
B. Use Variances Prohibited. A variance shall not be granted for any use that is not a listed
permitted or conditional use under this chapter for property in the zone where the
property is located.
C. Application Requirements. Variance applications shall be submitted to the Director of
Planning on such toxin and accompanied by such information as required by §154.101.A
of this Article and with the submission materials listed in §154.101.B of this Article.
D. Hearing Requirements. The Planning Commission shall hold a public hearing on each
complete application for a variance as provided in §154.102 of this Article. After the
close of the hearing on a proposed variance, the City Planning Commission shall consider
findings and shall submit the same together with its recommendation to the Board of
Adjustment.
E. Board of Adjustment Action. The Board of Adjustment shall receive the recommendation
of the Planning Commission arid shall take final action on the variance request. All
findings and decisions of the Board of Adjustments concerning variances shall he final.
F. Required Findings. Any action taken by the Board of Adjustment to approve or deny a
variance request shall include the following findings:
1. Practical Difficulties. A variance to the provision of this chapter may be granted
by the Board of Adjustment upon the application by the owner of the affected
property where the strict enforcement of this chapter would cause practical
484315v1 AN113 LA515-4
difficulties because of circumstances unique to the individual property under
consideration and then only when it is demonstrated that such actions will be in
keeping with the spirit and intent of this chapter.
a. Definition of Practical Difficulties. "Practical difficulties," as used in
connection with the granting of a variance, means that the property owner
proposes to use the property in a reasonable manner not permitted by an
official control.
2. Unique Circumstances. The problem for the landowner/applicant which the
proposed variance is intended to correct must be due to circumstances that are
unique to the property in question and that were not created by the land
owner/applicant.
3 Character of Locality. The proposed variance will not alter the essential character
of the locality in which the property in question is located.
a. Definition af Locality. For purposes of this subsection, "locality" shall be
defined as all that property within 350 feet of the property proposed for the
variance; however, in all events, it shall include all parcels abutting the
affected parcel, including those immediately across a public street, alley of
other public property.
4. Adjacent Properties and Traffic. The proposed variance will not impair an
adequate supply of light and air to property adjacent to the property in question or
substantially increase the congestion of the public streets or substantially diminish
or impair property values within the neighborhood.
G. Conditions. The Planning Commission may recommend and the Board of Adjustment
may impose such restrictions and conditions upon the property that is the subject of the
variance as may be necessary to comply with the standards established by this chapter or
to reduce or minimize the effect of such variance upon other properties in the
neighborhood and to better carry out the intent of the variance.
H. Effect of Denial. No application by a property owner for a variance shall be submitted to
the Board of Adjustment within a six (6) months period following a denial of such a
request unless, in the opinion of the Board, new evidence of change in circumstances
warrant it.
Expiration. A variance shall be deemed to authorize only one particular use and shall
expire if work does not commence within twelve (12) months of the date of granting such
variance or if that use ceases for more than ci, except when:
1. A written petition for an extension of one (1) vear or less. is received at least 30 days
'o t the ex iration of the initial variance re uest. and
2. The Petition for theextension states facts demonstrating that a Rood faith attempt has
been made to complete or utilize the variance that had been granted.
3. The fee for such a petition shall he set bv resolution of the City Council.
4. The Planning Director shall review the petition to either approve or deny the
extension. An appeal of a Planning Director's decision shall follow the provisions set
2
44315v1 AN1B LA515-4
forth in §154.108. Petitions for extension that are greater than one_(1) vear shall be
presented to the planning, corru-nission for a recommendation and to the City Council
for a decision.
J Revocation. The Board of Adjustment may revoke a variance if any conditions
established by the Board as part of granting the variance request are violated.
(Ord. 08-085, passed 7-2-2013)
SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption
and publication in the official newspaper of the City of Lake Elmo,
SECTION 3. Adoption Date. This Ordinance 08-158 was adopted on this day of
2016, by a vote of Ayes and Nays.
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
This Ordinance was published on the day of , 2016.
484315v1 A1111-1 1.11515-4
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2016-98
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-158 BY TITLE
AND SUMMARY
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-158,
an ordinance to amend Article III. Zoning Administration and Enforcement, Section 154.109:
Variances of the City Code; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes. section 412.191, subd. 4, allows publication by title and
sun -unary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake
Ehno, that the City Clerk shall cause the following summary of Ordinance No. 08-158 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 08-158, which amends the
Chapter 154: Zoning Code:
1) strikes language that conflicts with MN State Statutes, and
2) adds a provision for administrative extensions of variances for variances not utilized
within 12 months after an approval.
The full text of Ordinance No. 08-158 is available for inspection at Lake Elmo city hall during
regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the
City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full
copy of the ordinance be placed in a public location within the City.
Dated: November 15, 2016
Mayor Mike Pearson
ATTEST:
Julie Johnson, City Clerk
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof: and the following voted against
same:
Whereupon said resolution was declared duly passed and adopted.
CITY OF
K E ELN 0
ITEM:
SUBMITTED BY: Stephen Wensman, Planning Director
PLANNING COMMISSION
DATE: 10/10/16
AGENDA ITEM: 4D PUBLIC HEARING
CASE # 2016-43
Zoning Text Amendment — Variance Ordinance Amendment
REVIEWED BY: Emily Becker, City Planner
Kristina Handt, City Administrator
Sarah Sonsalla, City Attorney
SUMMARY AND ACTION REQUESTED:
City Staff is requesting the Planning Commission consider a zoning text amendment to the City of
Lake Elmo Code of Ordinances, Section 154.109 as it pertains to expirations of variances. Staff is
recommending that Planning Commission recommend approval of the zoning text amendment.
REVIEW:
A review ofa recent variance extension request by the City Attorney has resulted in a suggestion to
amend the expiration section of the variance ordinance, Section 154.109, Subd. I. The requested
changes are two -fold.
First, the City Attorney believes the expiration ofa variance for if a use ceases for more than six (6)
consecutive months is of questionable legality because variances nin with the land and therefore,
should not be taken away for nonuse. The City Attorney recommends this clause be stricken from the
ordinance.
Second, Staff is recommending administrative extensions of variances for variances not initiated
within twelve (12) months of an approval as long as the petition for extension is made in writing,
the requested extension is for a year or less and that it is received at least 30 days prior to
expiration, and that the applicant can demonstrate a good faith attempt to complete or utilize the
variance. The suggested ordinance would allow Planning Director review and approval such
requests and that appeals would follows existing code provisions identified in §154.108. Any
petitions for an extension greater than one year would require the applicant to present the petition
to the Planning Commission for recommendation to the City Council. The purpose of this
second recommended amendment is to eliminate the need for an applicant to reapply for a
variance with its associated application costs (application fee, certified address labels) and staff
time preparing reports and holding public hearings as currently required, when requested
extension are for a limited time, one year or less, or presented to the Planning Commission with
recommendation to the City Council if for a period greater than a year without the need for a
public hearing.
PUBLIC HEARING ITEM 4D
2
FINDINGS:
Staff is recommending approval of the zoning text amendment with the following suggested findings:
The amendinent has been reviewed by the City Attorney and is in conformance with
Minnesota Statutes, Section 462.357, Subd. 6 as it pertains to variances.
The administrative extension of variances of a year or less is appropriate if the applicant can
demonstrate a good faith attempt to complete or utilize the variance is consistent with the
spirit and intent of the ordinance.
RECOMENDATION:
Staff is recommending the Planning Commission recommend approval of the zoning, text amendment
amending City of Lake Elmo Code of Ordnances, Section 154.109 as it pertains to expirations of
variances with the following motion:
"Move to recommend the City Council approval Ordinance 08- amending City of Lake Elmo
Code of Ordinances, Section 154.109 as it pertains to expirations of variances"
ATTACHMENTS:
• Minnesota Statutes, Section 462.357
• Comparison of other City's Variance Ordinances
• Ordinance 08- amending City of Lake Elmo Code of Ordinances, Section 154.109 as it
pertains to expirations of variances
ORDER OF BUSINESS:
- Introduction .......... ........ ....... ..... ..... . ....... Staff
Report by Staff ..... ...... ........ ...... ..... ........ Planning Staff
Questions from the Commission Chair & Commission Members
Open the Public Hearing .......... ................. .............. ....... ......... .Chair
Close the public Hearing..................................................................................Chair
Discussion by the Commission ......... ..... ........... Chair & Commission Members
PUBLIC HEARING ITEM 4D
LAKE ELMO
STAFF REPORT
DATE: November 15, 2016
CONSENT
ITEM #: 18
MOTION
TO: Mayor and City Council
FROM: Julie Johnson, City Clerk
AGENDA ITEM: Approve Resolution Approving Master Subscriber Agreement for MN Court
Services
BACKGROUND:, The City Council approved the Master Subscriber Agreement and new
Minnesota Govemment Access (MGA) Request form requested City's prosecuting attorney firrn,
Eckberg Lammers, on September 9, 2016. The State of Minnesota is requiring a Resolution
from the City Council authorizing the City Administrator to sign the Master Subscriber
Agreement that has been submitted to the State.
ISSUE BEFORE COUNCIL:
Should the city approve the Resolution?
PROPOSAL DETAILS/ANALYSIS: The Master Subscriber Agreement and MGA form
allows the City's prosecuting attorney to access court documents electronically on behalf of the
City. The City Council has approved these documents before; this request is to update to a new
system implemented by the State of Minnesota. The Agreement has been approved by the City
Council and provided to the state. The proposed Resolution is to authorize the City
Administrator to sign the Agreement.
FISCAL IMPACT:
None
RECOMMENDATION:
Staff recommends approval of the Master Subscriber Agreement and new MGA Form as part of
the Consent Agenda. If this request is removed from the Consent Agenda, the following motion
may be used:
"Motion to approve Resolution 2016-99 Approving the Master Subscriber Agreement for
MN Court Data Services for Governmental Agencies"
RESOLUTION NO. 2016-99
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION APPROVING MASTER SUBSCRIBER AGREEMENT FOR
MINNESOTA COURT DATA SERVICES FOR GOVERNMENTAL AGENCIES
WHEREAS, the City of Lake Elmo desires to improve efficiencies through participating
in a more efficient court process with the Minnesota Judicial Branch; and,
WHEREAS, the City Attorney for the City of Lake Elmo has reviewed the Master
Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies; and,
WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court
process, the eCourtMN initiative is committed to ensuring that non -court governmental agencies
have appropriate access to court records and documents; and,
WHEREAS, the City of Lake Elmo desires to subscribe to Minnesota Court Data
Services Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Lake Elmo,
Minnesota as follows:
1. The MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA GOVERNEMENTAL
AGENCIES AND MASTER SUBSRIBER AGREEMENT AMENDMENT is approved and the
Mayor and City Clerk are authorized and directed to execute and deliver said documents.
Passed and Adopted by the Council on this 15th day of November, 2016.
CITY OF LAKE ELMO
By: Mike Pearson
Its Mayor
ATTEST:
By: Kristina Handt
Its City Administrator
TI 1 NCITY'
AK E
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
BACKGROUND;
MAYOR AND COUNCIL COMMUNICATION
2040 Comprehensive Plan Update RFP
Stephen Wensman, Planning Director
Kristina Handt, City Administrator
Cathy Bendel, Finance Director
Jack Griffin, City Engineer
Mike Bent, Building Official
Rob Weldon, Public Works Director
DATE: 11/15/2016
CONSENT
ITEM #: 19
All cities, within the seven -county metropolitan region must prepare a comprehensive plan and update
that plan as needed every 10 years. The City's Comprehensive Plan update is due to be submitted to the
Metropolitan Council on December 31, 2018, The intent is to get the Council's approval tonight, in order
to advertise the Request for Proposals, to have proposals submitted to the City by the end of the year, and
to have a consultant hired by 'March 1, 2017. Staff has prepared a Request for Proposal for City Council
approval.
ISSUE BEFORE COUNCIL:
To approve a Request for Proposal for Comprehensive Planning Services.
FRorosiu. DETAILS/ANALYSIS:
The purposed of the (RFP) Request for Proposal is to solicit professional comprehensive planning
services to assist the City in its 2040 Comprehensive Plan update. A primary focus of the RFP is to seek
assistance with community engagement and the identification of a shared vision of the long term future
design and character of the community. The consultant will also be responsible for updating the required
chapters of the Comprehensive Plan: Land Use, Natural Resources Protection, Transportation, Surface
Water, Wastewater Facilities, Water Supply, Parks and Trails, Housing and Implementation. The utilities
and transportation sections of the Comprehensive Plan update wili be coordinated with the City Engineer,
Focus Engineering.
FISCAL IMPACT:
The project budget is dependent on the receipt of qualified bids.
City Council Meeting 11/15/2016 Consent Agenda Item #19
OPTIONS:
Staff is respectfully requesting that the Council either approve the RFP as part of the Consent Agenda, or
move the item to the Regular Agenda and recommend changes as needed.
RECOMMENDATION:
Staff respectfully requests that the City Council approve the RFP for the 2040 Comprehensive Plan
update as part of tonight's Consent Agenda.
If removed from the Consent Agenda, Staff recommends the following motion:
"Move to approve the RFP for the 2040 Comprehensive Plan update as amended"
ATTACHMENTS:
2040 Comprehensive Plan Update Request for Proposals
Page 2
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LAKE ELMO
City ofLake EU����
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2041 ��� �n U U ��
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�equest for Proposal
A. INTRODUCTION
The City of Lake Elmo is designated as Rural Residential, Emerging Suburban Edge by the
Metropolitan Council. The City is located in the center of Washington County bound by
Oakdale to the west, State Highway 35tothe north, Interstate 94tothe SVuth and Manning
Avenue t0the east. The city iu2436 square miles and has enestimated population 0fO,643
(by the State Demographer's estimate in 2015). The City is facing significant development
pressure and its population is expected to grow to 18,200 by 2040 according to the
Metropolitan Council. The City has long valued its rural character and has sought tupreserve
open space while itdevelops, The Comprehensive Plan update isexpected toprovide avisiOn
for future development, balancing the community's desire to preserve its rural character, while
meeting local and regional needs.
B. SCOPE OF - -
The City ofLake Elmo bseeking a consultant (which may be a single 0rnn or consultant
team consisting of individuals and/or firms with specialized expertise) to update the city's
Comprehensive Plan. The desired outcome is to update and improve upon the 2030
Comprehensive Plan to reflect the changes in the community since the previous plan was
adopted and project futurechanges based Onacommunity vision for the future. Anupdated
Comprehensive Plan will serve asaguide tothe Cit«'sdecision making and development tO
the year 2040. The final scope of services will be developed in collaboration with the
selected consultant. The components of the plan will, at a minimum, will include:
1. Public Participation Process' Develop, coordinate and conduct a creative public
participation process that engages a wide -range ofcommunity members togather
input and to establish a community vision for the future development of the City. The
interaction and participation of residents (including those unlikely to participate in
standard workshop style community engagement), business leaders, elected officials,
City commissions and committees and administration iscritical for the development
and success of the plan and to obtain community ownership of the final product. The
public participation process should result in high quality public outreach materials
graphically and in writing describing facts, findings, analysis, and alternatives for public
meetings, open houses, vvebpageand hearings.
City of Lake Elmo Comprehensive Plan Update RFP
Z. Vision/Overview of the Plan — Provide a vision or alternative visions of the long term
future design and character ofthe community. The vis0nwill represent interests ota
broad range of citizens rather than a few special interest groups.
3 Background — Provide and analyze the historical background of development in the
City. Include current conditions and trends aswell asemerging issues that will have
long-term implications.
4. Assurnntions—Ana|yzetheassunnedeff9ctSofexterna|forces(physicaisncia|,
economic and political) on the future of the city. Issues and forecasts of local and
regional growth will beincluded.
5. Planning Elements Review, update and revise, asappropriate, the contents ofthe
Comprehensive Plan, along with updating technical and Supporting data in order to
develop amore concise and usable document that isinformative to long range
planning.
8. Implementation —Develop an implementation plan with strategies and
implementation measures t0accomplish the goals and objectives ofthe plan.
The following describes the specific minimum components which should bcincluded i0the
scope of work, The City Council and City staff will finalize the scope of work with the selected
consultant prior tocontract authorization. The City \sopen tosuggestions other than those
items listed that the consultant believes will beofvalue inproducing aviable
Comprehensive Plan that will have practical applications for day-to-day and long-term
planning activities.
Metropolitan Council Requirements
The consultant will be responsible for ensuring that the comprehensive plan update
complies with all Minnesota Statutes and Metropolitan Council requirements, including
those contained in the Thrive IVI5P 3040 system statements as well as the nnin\nnunn
requirements contained inthe Local Planning Handbook for Lake Elmo,
Comprehensive Plan Chapters
Each chapter of the existing comprehensive plan is in need of differing levels of revision. It
is anticipated that upon review Ofthe existing plan, each consultant will provide its insight
as to the best method tO implement these and other revisions. All updates should account
for changes in physical development over the past decade and community preferences for
future development. The consultant will work with the City to determine to what extent
revisions are needed. The chapters include:
l. Introduction: Provide an introduction chapter that describes the planning process, the
community vision and summarizes the plan revisions and the additional planning that
has been put in place since the previous update.
Z. Vision for Lake Elmo: Provide avision oralternative visions ofthe long term future
design and character ofthe community. The vision orvisions should clearly provide a
vision or visions for the old village, sevvered areas and rural areas in the city, balancing
Page
City of Lake Elmo Comprehensive Plan Update RFP
the need for growth and rural preservation. The vbon will represent interests of
broad range ofcitizens rather than afew special interest groups.
3 Land Use: Provide Jnoverview ufcurrent land use. Review current land use, including
amount ofundeveloped land for each use, to identify parcels orareas with
inappropriate land use designations and provide guidance for their future use and
development. Evaluate the land use category designations and their descriptions to
determine whether they are suitable or should be broadly reconsidered or slightly
revised to better define the intent of each category. Assess whether change to or the
establishment Vfplanning districts would b2beneficial. Review and update the village
land use guidance toreflect the cit«'svision for the village.
4. Natural Resources Protection: Update the current conditions identified in the 3030
Comprehensive Plan.
5. Transportation: Update the dt«'s current transportation systems to address changes to
future land use patterns. The content in this chapter will be updated in conjunction
with the [bv'Sengineering consultant.
6. Surface Water: Review of the cit«'s current water resources plan to update it to meet
the requirements ofthe State Statutes, the Metropolitan Council, and local Watershed
Districts. The content in this chapter will be updated in conjunction with the City's
engineering consultant.
7. Wastewater Facilities: Update the dty'v municipal wastewater facilities and subsurface
treatment facilities to ensure conformance with our Thrive MSP 2040 and future land
use patterns. The content inthis chapter will beupdated inconjunction vviththeCity's
engineering consultant.
8. Water Supply: Review and update the cit«'scurrent water supply plan. The water
supply plan needs tointegrate water supply planning with land and resource planning.
The content in this chapter will be updated in conjunction with the City's engineering
consultant.
9. Parks and Trails: Work with the Cit/s Parks Commission to update the current
conditions asidentified inthe 2O3OComprehensive Plan. Analyze the availability,
usage, and management of the city's current parks, trails, and open space and the
future needs based onchanges indemographics and land use.
lO. Housing: Analyze the availability, usage, and future housing needs based on the prior
and projected changes indemographics and any proposed changes inland use. The
Washington County [DAcan serve asoresource for this element.
11. Implementation: Updates tnthis chapter will be necessary to account for how the
community has changed since the adoption of the 2030 Comprehensive Plan and to
reflect updated goals and policies 0fthe body ofthe plan.
C. REQUIRED PROPOSAL CONTENT
City of Lake Elmo Comprehensive Plan Update RFP
The following material must be received by 12:00 noon (CDT) on Thursday, December
22,2Q1Gfor aproposing consultant tVbeconsidered. During the evaluation process,
however, the City ofLake Elmo shall reserve the right torequest additional information
or clarifications from a consultant, or to allow corrections of errors and/or omissions.
Cover Letter/Title Page: Title page showing the following: request for proposal's subject;
the consultant's name, address, telephone and email address ofthe contact person; and
the date ofthe proposal.
Transmittal Letter: Asigned letter uftransmittal briefly demonstrating the consultant's
understanding of the work to be performed, committing to perform the work within
requested time periods, explaining why the consultant's believes that itisbest qualified
toperform the services, and stating that the proposal |san irrevocable offer.
Statement ofQualifications: Submitted materials should demonstrate the qualifications
of the consultant's and of the particular staff to be assigned to this engagement.
General Information: Provide general information and a brief history ofthe consultant's
firm, Include similar information onkey sub-Consu|tants,ifany, proposed for the
Introduction and Executive Summary: Provide the following information concerning your
Firm name and business address, including telephone number, fax number, and
email address.
Year established (include former names and year established, if applicable)
Type nfownership and parent company, ifany
Project manager's name, mailing address, and telephone number, if different
from Item 1.|nthe Executive Summary, highlight the major facts and features of
the proposal, including any conclusions, assumptions, and recommendations
you desire tomake.
Project Understanding: Include asummary ofthe consultant's understanding ofthis
project as described inthe Scope of Services. Discuss and clearly explain the methodology
that your firm proposes to use to satisfactorily achieve the required services on this
project. The respondent must document their clear understanding ofthe RFPsentire
scope Qfwork and project inteDtforthe[itvofLnkeElnno[ornprehensive Plan Update,
data requirements, and public participation process. Include all aspects oftechnical
analysis, projections, advancedtechno|ugyandsoftvvare,andpV6|icpartidpot\0n
processes. Address any unique situations that may affect timely, satisfactory completion
ofthis project.
Personnel Qualifications — For each member of the professional staff proposed to be
assigned to this engagement, please provide the following information:
w Identification ofkey personnel who will manage the project andvvhocannegmtiate
and execute a contract.
Page
City of Lake Elmo Comprehensive Plan Update RFP
• Names and proposed roles ofother individual team members,
• Education and experience biographies of all team members addressing the
qualifications and considerations Ofthe RFP.
• Describe the qualifications ofthe consultant toperform the work requested.
Include information about pertinent prior experience.
• /\noutline ofthe proposed functions nfthe individuals and their back-up
aswell astheir experience inthe specific assigned functions.
Include a list of municipal clients where similar services were (or are currently being)
provided bythe professional staff proposed along with the name and telephone number
0faperson who may be contacted atthat municipality.
Include a list of private clients for whom work has been or is being performed within Lake
E|rnV, the type of project, the specific activities performed, and the name of person
who may becontacted atthe private client.
Proposal: The purpose of the technical proposal is to demonstrate how the consultant, as
a team and as individuals, will contribute to the comprehensive planning effort, The
substance ofthe proposal will carry more weight than form ormanner ofpresentation;
the proposal should becomplete and concise.
Proposed Work Plan and Tasks: Provide specific approaches, methods, and assumptions
that will beutilized toaccomplish each work item inthe Scope ofServices.
Schedule: Provide aproposed schedule from project initi@tiOn(Marchl,2017)tofinal
completion. The schedule should include a listing of key tasks within each phase, key
milestones and approximate dates, and deliverables.
Additional Information:
Include any other information that isbelieved tobepertinent, but not
specifically requested elsewhere inthis RFP.
Describe the consultant's use Vftechnology toenhance client services or
reducecosts, including how the consultant leverages technology tQdoso.
Describe research capabilities and references utilized.
Provide statement onthe consultant's capacity tVperform the work and what
kind of priority it would be given, including capability 10 maintain reasonable
response times,
Cornpensetion/FegSchedu|e: Identify pricing for each segment ofthe scope listed below:
The consultant shall break out the cost asfollows:
0 Proposed cost for each scope ofwork listed inSection B'Scope of Services.
City of Lake Elmo Comprehensive Plan Update RFP
Hourly rates for all consultant employees who are expected towork onthe project.
These rates shall be the agreed upon rates for any additional services requested by
the City ofLake Elmo above what isdetailed inthe RFP.
Reimbursable costs include detail of service or item and applicable charge per unit.
Not to exceed cost for the Project.
if multiple consultants are collaborating on the RFP submittal, please identify the
specific segment ofthe scope for each assigned consultant and the associated pricing.
Provide afee schedule for incidental/disbursement services and any other costs the city
will becharged inaddition tVthose previously noted.
D. PROPOSAL SUBMISSION INSTRUCTIONS
Inquiries: All responses, questions, and correspondence should be directed to Stephen
VVensnnan, Planning Director for City of Lake Elmo, using the contact information below.
|nthe interest offairness toall respondents, please dnnot contact other staff Vrelected
or appointed officials unless instructed to do so.
StephenVVensnnnn
City ofLake Elmo
38OOLaverne Avenue N.
Lake Elmo, K4N5SO42
svvensnnan(D|akme|nno.org
651747'3911
Proposal Submission: One electronic copy ofthe proposal, inAdobe PDFformat, and six
paper copies ofthe proposal shall besubmitted tothe addresses above. The submission
deadline islZ:O0noon ([DT)on December ZZ,ZOl6
Timeline: Lake Elmo's anticipated timeline for the consultant team selection process is as
follows, although the dates may be subject to change as the City deems necessary.
RFP Invitations Sent
Proposals Due
City [Vund| Review of proposal Invitation of selected
Schedule Consultant Interviews
Selection of Consultant
Negotiation and finalization ofcontract
Commencement of new contract
E. PROPOSAL REVIEW
November 1D.Z0l6
December 2Z,ZOl6
]anuary3,20I7
January 4-lO,2O17
January 17,ZOl7
January-February2Dl7
March l,30l7
Qualification Based Selection: The City ofLake 8noo intends to select and award a
contract tothe consultant (or consultant team) evaluated tobebest qualified tVperform
the work in the Scope of Services based on extent and quality of consultant's resources,
Page
City of Lake Elmo Comprehensive Plan Update RFP
cost, communication and presentation skills, compatibility, and quality and extent of
experience. Other performance factors may also heconsidered.
Qualified consultants will have:
• demonstrated experience inmunicipal comprehensive planning;
* well -developed skills and experience in designing and facilitating a thorough,
effective public engagement strategy;
w familiarity with the Metropolitan Cound|'scomprehensive planning
requirernentsand recommendations; and
m expertise in land use planning, urban design, landscape architecture, housing,
and economic development.
Review and Recommendation Process: Based upon review ufthe submitted proposals a
selected number ofconsultants will beasked tOinterview bythe City Council for final
selection.
Financial Liability Limitations: The City shall not beliable for any expenses incurred 6v
the applicant in connection with this solicitation, including but not limited toexpenses
associated with the preparation of the statement, attendance 8tinterviews, preparation
Vfcompensation fees schedule, nrfinal contract negotiations.
Rights mfReview: The City reserves the right toreject anyanda||proposa|snrtorequest
additional information from any and all applicants.
Selection Criteria: The Lake Elmo City Council will evaluate the written proposals based
on, but not limited to, the following ranking criteria:
l. Understanding the Scope-of-Workand Proposed Project Apprmach'annaxinmunnVf5O
points,
* Does the consultant demonstrate an understanding of the study objectives?
* What isthe consultant's approach toperforming the scope-nf'vvork
effectively and efficiently?
m What isthe consultant's proposed public input plan?
Z. Related Experience on Similar Projects — a maximum of 25 points.
* Demonstration o[personal and leadership skills necessary tonavigate the project
through the social and political issues.
• Description of proven track record in successfully completing similar projects on
time and within budget. Successful experience ofboth the firm and the individual
team members will be considered. What will be the assigned role of each team
member?
w How familiar is the consultant with this kind of work in communities with similar
demographics? Does the consultant have ahistory ofsuccessfully completing
similar kinds Ofstudies?
• What experience does the consultant have with effective community/public
engagement?
Page
City of Lake Elmo Comprehensive Plan Update RFP
Schedule —amaximum of0points.
* What bthe consultant's proposed project schedu|eandthestaffinQp|anthatvvU|
facilitate completion of the Plan in atimely manner. How many on -site
visits/meetings are planned?
w Does the consultant and team members devote the time and resources per scope
ofwork category necessary tosuccessfully complete this project Ontinne?
4. Cost— a nnaxinnunn ofl5 points.
* Does the consultant demonstrate successful budget performance and experience
meeting project budgets?
• Description ofapproach tVbudgeting.
* Presentation ofthe consultant's best offer — "not toexceed"
Each proposal will be evaluated on the above ranking criteria. After RFP review, the Council will
schedule oral interviews. The City Council will determine which firm would best provide the
services requested bythe RFP.
Equal Employment Opportunity: |nconnection with this proposal and any subsequent contract,
the consultant shall not discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, disability, sex, or status regarding public
assistance. The consultant will take action to ensure that its employees are fairly treated during
employment without regard to their race, color, creed, religion, national origin, sex, marital
status, disability, status with regard to public assistance, sexual orientation, and age in
accordance with Minnesota Statute 363A. Such actions shall include, but not belimited tnthe
following: employment, promotion, demotion, or transfer; recruitment or recruitment
advertising, layoff or termination; rate of pay or other forms of compensation; and selection for
training, including internship and/or apprenticeship. The consultant further agrees to insert a
similar provision in all subcontracts, except subcontract for standard commercial supplies or
raw materials. The consultant will furnish all necessary information and reports and federal
agencies, for purpose of investigation to ascertain compliance with non-discrimination
provisions orany resultant contract.
Ownership, Publication, Reproduction, and Use ofMaterials: All work products ofthe
contractor, which results from this contract, are the exclusive property of the City of Lake Elmo.
Numaterial produced inwhole orpart under the negotiated contract shall, during the life ofthe
negotiated cont/act, be subject to copyright in the United States nrin any other country.
Permission and approval must beobtained from the City ofLake Elmo before any report,
handbook, manual, interim data, orresults are published inany medium. Draft copies ofall
deliverables must be prepared by the consultant, and reviewed for approval by the City of Lake
Elmo before publication. The consultant, subject to the approval by the City of Lake Elmo, shall
have the authority to publish, disclose, distribute, and otherwise use in whole and part, any
reports, data, o,other materials prepared under the negotiated contract. All maps provided for
each item identified in the scope ofwork to clarify findings, data, projections, and trends must
beclear and concise intheir purpose and delivery. When available, G|5information shall be
provided tothe City in electronic form compatible with oreasily converted to ArcG|Ssoftm/are.
Conflicts ofInterest, Noofficial oremployee ofthe City ofLake Elmo who isauthorized inhis
official capacity to negotiate, accept, or approve, or to take part in negotiating, accepting, or
City of Lake Elmo Comprehensive Plan Update RFP
approving any contract or subcontract ioconnection with aproject shall have, directly o/
indirectly, any financial or other personal interest in any such contract or subcontract. No
engineer, attorney, appraiser, inspector, orother person performing services for the City of
Lake Elmo inconnection with the project shaUhave,direc\|yo,indinect|Ka financial o/other
personal interest other than his employment or retention by the City of Lake Elmo in any
contract orsubcontract inconnection with such project. Noofficero/emp|oyecofsuchpeoon
retained by the City of Lake Elmo shall have, directly or indirectly, any financial or other
personal interest in a project unless such interest isopenly disclosed upon the public records of
the City ofLake Elmo.
Subcontracting: The contractor may, with prior approval from the City ofLake Elmo,
subcontract as necessary toaccomplish the contract objectives. Subcontracts shall contain all
applicable provisions ofthe agreement, and copies ofthe subcontract must befiled with the
City ofLake Elmo,
Responsibility for Acceptance: The City ofLake Elmo will, inall cases, determine the quality,
acceptability, and fitness ofthe deliverable products that are tobepaid for and will decide all
questions that may arise as to the fulfillment ofthe contract. The City Council will ultimately
make the decision for acceptance/rejection ofany submitted proposals. The Planning
Commission's role shall berecommendatory innature, The City ofLake Elmo will have the right
tocorrect any clerical, mathematical, orminor errors oromissions inthe technical specifications
when such corrections are necessary for the proper fulfillment of this document,
Assignment: The contractor shall not assign or transfer the contractor's interest in the
negotiated contract without the express written consent ofthe City ofLake Elmo.
Termination: The right is reserved by either party to terminate the negotiated contract with or
without cause atany time ifthe recipient does not comply with the provisions ofthe
negotiated contract or its attachments. |fthe City o{Lake Elmo terminates the negotiated
contract it reserves the right to take such action, as it deems necessary and appropriate to
protect the interests ofthe City ofLake Elmo. Such action may include refusing tomake any
additional reimbursements offunds and requiring the return ofall nr part of any funds that
have already been disbursed,
Amendments: The terms of the negotiated contract shall not be waived, altered, modified,
supplemented, or amended in any manner whatsoever, except by written instrument signed by
the parties,
Successors inInterest: The provisions ofthe negotiated contract shall bebinding upon and shall
ensure to the benefit of the parties hereby, and their respective successors and assigns.
Waivers: The failure of the City of Lake Elmo to enforce any provisions of this contract shall not
constitute waiver bythe City nfLake Elmo ofthat orany other provision.
Notice: All notices, certificates, or other communications shall be sufficiently given when
delivered or mailed, postage prepaid, \othe parties at their respective places ofbusiness as
designated hereafter in writing bythe parties,
Hold Harmless: The contractor shall save and hold harmless the City ofLake Elmo, its officer,
agents, employees, and members from all claims, suits, or actions of whatsoever nature resulting
from nrarising out of the activities of the contractor or its subcontractors, agents, or employees
under the negotiated contract. |Lishereby understood and agreed that any and all employees of
the contractor and all other persons employed 6vthe contractor inthe performance ofany of
Page
City of Lake Elmo Comprehensive Plan Update RFP
the services required orprovided for under the negotiated contract shall not beconsidered
employees ofthe City ofLake Elmo and that any and all claims that may arise under the Worker's
Compensation Act onbehalf ofsaid employees while so engaged and any and all claims bvand
third parties asaconsequence ofany act oromission mnthe part of said contractor's employees
while soengaged inany ofthe services tuberendered under the negotiated contract bythe
contractor shall in no way be the obligation or responsibility of the City of Lake Elmo.
AVAILABLE RESOURCES
The following documents are available on the City's website ( www.lai<eelmG.org
0 ]O3OComprehensive Plan
0 City of Lake Elmo Code of Ordinance
The City of Lake Elmo has GIS parcel level data from Washington County available in addition to
Pictometryima8ery, Bee -Hive infrastructure data. Washington County data ixavailable for some
traffic data.
Firms are encouraged during the proposal preparation process tocontact the City ofLake Elmo tm
determine exactly what resources will beavailable.
Pagc10
CFI'V OF
KE ELM()
AYO COU C L CO U 1CATIO
DATE: November 15, 2016
Consent #20
AGENDA ITEM: Approve Humane Society Contract Renewal
SUBMITTED BY: Julie Johnson, City Clerk
THROUGH: Kristina Handt, City Administrator
FISCAL IMPACT: $142 per day for dogs/cats, $43 other domestic animals.
SUMMARY AND ACTION REOUESTED: The City has contracted with Animal Humane
Society in Woodbury for a few years for the impoundment of stray animals picked up by our
animal control officer, Brittany Harmon. Staff recommends renewal of the contract with the
Animal Humane Society for 2017.
RECOMMENDATION: If item is pulled from consent agenda, the recommendation should
read.
"Approve renewal of the contract with Animal Humane Society."
ATTACHMENTS: 2017 Letter of Understanding for Impound Housing Services
10/28/2016
City ofLake Elmo
38UOLaverne Ave. N
Lake Elmo, IVIN 55042
Dear Municipal Administrator,
As you know, Animal Humane Society partners with local cities to improve the lives and welfare of animals as
well as the impact they have on people in our community. We look forward to continuing our partnership with
you inZ017.
While mehave had nusignificant internal policy orpractice changes that will affect this relationship, wewant
to remind our Wisconsin partners that the stray holding period in the state has changed. |tisnow 4days if the
animal has a live release (adopted, returned to owner) and 7 days if euthanized. These time frames have been
updated inour contract.
Two copies of your 2017 contract are enclosed. We anticipate no other changes that will impact our municipal
contracts, so the language in the new agreement is consistent with the one you signed fn/ZO17 with the
exception ofWisconsin holding days. Ourhp|dingfees—wvhichhavebccnstadcforsevee|yeao—vviU
increase slightly to $142 per animal for cats and dogs and $43 per animal for other domestic animals.
|fyou have any quesdnn4please feel free tocontact nnoattheemaUorphonenumburbehw.VVehave
simplified the process this year b/already signing our part ofthe contract, Please sign both copies of the
contract and return one ofthem tothe Woodbury address below.
We appreciate your partnership as we seek to serve both the people and animals of our communities,
Graham 8myshaw,DVK4
Director nfAnimal Services, Animal Humane Society
xbrayshavv(@animo|humanesodetyorg
(763)489-I224
Animal Humane Society
c/o Dawn Mathews, Site Manager
97b5Hudson Rd.
Woodbury, MN 55125
Animal Humane Society
and
City of Lake Elmo, MN
Letter of Understanding for Impound Housing Services
2017
Animal Humane Society (AHS) agrees to provide the following services:
a. Housing for stray or abandoned animals that are retrieved or legally seized by your
municipality's community service officer (CSO) or animal control officer (ACO), or for
stray animals that are brought into the shelter by a citizen and verbal permission is
given by your agency via phone for intake. Housing includes kennel space, daily
cleaning, food and water.
b. Herd management vaccination following our standard vaccination protocols, as well as
medically necessary and/or emergency care for sick or injured animals impounded
during regular business hours.
c. Euthanasia services as deemed necessary by an Al -IS veterinarian. These services may
be provided at the end of the legally required holding period or in the case of a medical
situation, that requires immediate euthanasia.
d. Adoption services as deemed appropriate by MIS veterinary staff. The animals will be
evaluated for these services at the end of the legally required holding period.
e. Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff.
The ;Animals will he evaluated for these services at the end of the legally required
holding period.
Provide animal rabies quarantine or diagnostic service for stray felines or canines that
have bitten a person.
g. Hold animal for the legally required stray holding period: 5 days in MN, 4 Days in WI
if a live release, 7 days in WI if euthanized or until reclaimed by owner within this
holding period.
h. AHS will follow internal policy and best practice for unclaimed animals. The City of
Lake Elmo may request and view AHS policies at any time.
AHS expectations:
a. AHS is not responsible for sick or injured animals that are left after hours. Outside
treatment must be sought for these animals by the animal control officer or community
service officer prior to leaving the animals at the AHS facility when veterinary staff
members are not on duty.
b. AHS has the sole authority to disposition all animals that have not been reclaimed upon
the expiration of the legaily designated holding period.
c. Al -IS will not accept feral cats seized under municipal authority by your municipality's
CSO or ACO.
The City of Lake Elmo agrees to:
a. Adhere to the drop off procedure set forth by AHS including animal housing
shelter and paperwork. Drop off procedures and paperwork training for community
service or animal control officers will be provided.
b. Adhere to state laws and local ordinances that apply to the handling of stray or
abandoned animals and the seizure and return of animals to their owners.
c. Direct citizens where to take stray animals when not receiving permission for
impoundment at AHS.
d. Seek care for injured or sick animals prior to drop off in the event that it is after hours
and/or AHS veterinary staff is not on duty.
e. Pay the designated fees for each animal cared for from your municipality. Al -IS will
charge a standard stray holding fee of $142 per canine or feline and a $43 fee per
"other" domestic animals (rabbits, guinea pigs, birds etc.) not reclaimed by its owner.
AHS will charge a $10 administrative/processing fee to the municipality for each
animal reclaimed by its owner in place of the stray holding fee. In these instances AHS
will charge the owner reclaim fees. Fees for animals seized by the municipality (such
as rabies quarantine) may vary due to the differing nature of their holding periods and
services required.
f Adhere to AHS policy and best practice for unclaimed animals. The City of Lake
Elmo may request and view Al -IS policies at any time.
g. Adhere to building access rules and ensure that the service access door is closed and
locked after use in an after hours drop off.
h. Ensure that the municipality's CSO/ACO uses his/her discretion in the field as to
whether or not to impound an animal. AHS is not responsible for those decisions.
i. Be available to members of your community to resolve their concerns related to the
actions of your ACO/CSO officers and your municipality's procedures, policies and
requirements.
j Release AHS from all liability of claims resulting from or related to providing impound
housing services. The City of Lake Elmo accepts responsibility for the CSO/ACO
while in the course of impounding animals at AHS.
4. Administration
a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year.
Billing will be mailed in the first month following the end of the quarter. Payment is
expected within 30 days of receipt of billing.
b. AHS will assign a contact person who should be contacted in the event of any problems,
concerns or to receive feedback regarding the program,
c. Any billing disputes must be raised within 10 days of receipt of billing.
This agreement is based on a one year commitment, which is renewed annually from the date your
OCIMMISTIC1101 signs the agreement below. The agreement can be ended at anytime by either party with
a 30 day notice.
This aucement is entered into on the
-"Janelle di,6n, President & CEO
Animal Humane Society
day of , 2017 by
Signed on behalf of Municipal Authority
Printed Name and Title
TI WI CITY OF
KE ELMO
TO:
AGENDA ITEM:
SUBMITTED BY:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
Mayor and City Council
Roof Repairs at Public Works Facility
Rob Weldon, Public Works Director
Kristina Handt, City Administrator
Cathy Bendel, Finance Director
Lake Elmo Finance Committee
DATE: 11/15/2016
CONSENT ITEM #21
BACKGROUND:
Since being constructed 10 years ago the Public Works Facility is starting to see signs of age and wear
that are beginning to cause both exterior and interior damage to the building. Over the past three years
small leaks in the roof over the office area of the public works facility have worsened to a point that
ceiling tiles are becoming stained, water accumulates on the floor and mold is appearing on walls.
The Lake Elmo Finance Committee reviewed this recommendation and unanimously approved
recommending this to the City Council.
ISSUE BEFORE COUNCIL:
Should repairs be made to the roof at the Public Works Facility?
PROPOSAL DETAILS/ANALYSIS:
If approved, repairs will be made to the known and documented areas where leaks are occurring. The
contractor will also inspect all other areas of the roof, re -sealing areas of deteriorating caulk and checking
for loose and missing roof fasteners.
Also, as part of the repairs, the addition of rain and snow diverters will be installed in the area severe with
the most severe leakage and damage. These diverters will help prevent similar problems from occurrin,,
in the future.
FISCAL IMPACT:
Cost of the repairs shall not exceed S1,600.00
OPTIONS:
Approve Roof Repairs to Public Works Facility
• Deny Roof Repairs to Public Works Facility
• Table Roof Repairs to Public Works Facility
City Council Meeting Date Consent/Regular Agenda Item tI21
11/15/16
RECOMMENDATION.:
"11/love to recommend repairs be made to the root .e Public Works Facility Ibr all amount not to
exceed $1,600.00-
ATTAcHiNly,NTS:
Quotes frotn:
• Becsom's RoofTop Shop - $1,600.00
• Berwald Roofing - $3,860.00
Photos
Page 2
October 2Sth, 2016
Rob Weldon
City of Lake Elmo
3800 Laverne Avenue Norlh
Lake Elmo, MN. 55042
RE: Roof Repairs at —like Elmc Public Works Building -
he undersigned proposes to furnish all labor. materials. and equipment necessary to complete
in a workmanlike manner all work as noted below:
SPECIFICATIONS:
• Set up at site. Protect building from debris and secure a work area.
DEMOLITION:
• No demolition on this project.
INSULATION:
• No insulation on this project.
ROOFING:
• install a Cully adhered .60 mil EPDM membrane over hole in metal roof. Install EPDM
scam tape to keep watertight. Fabricate and install a snow and rain (livelier to protect
exhaust fan curb from damate. The divertcr will be installed ',vitt' EPDM seam tape
adhered 10 roof to keep watertight. Locate and repair TWO (2) other leaks in metal roof
and make same repairs aS needed. Inspect entire roof area and replace any missina
fasteners. caulk areas of deteriorated caulk where needed. and caulk areas at roof to %will
detail. Clean site as needed upon completion of work.
SHEET METAL:
* Save and reuse all existin:2 gutters and downspouts.
ALL OF TI1E ABOVE PRICE OF $1,600.1)1i (nu to exceed if preventative maintenance is
a)proved)*
• We carry worker's compensation. property daina‘ze and public liability insurance.
Payment Terms: In full upon completion of vlork.
NOTE: This proposal is subject to a price revision if not accepted by contract within 30
days.
Beeson] Corporation ACCEPTED:
DATE:
'1.o111 Walter
612-867-8311
tom.waiter@becsomrooftopshop.com
3�
�n
Fr: ro 2rcrD*cycgbei-va!droofing,comli
September 12 20-° 3 3:0r FN.':
To: Rob 'iiVe?don
Subject: Roof repairs
Th cslimate foi° ':yeaks !he roof areas t;ve 'talked aboLn ‘;'ould be S3860,00.
Thanks
Cat-11):,y2
617'4350-791 -;
TIi ( :1"1"V (
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH.:
REVIEWED BY:
BACKGROUND:
MAYOR AND COUNCIL COMMUNICATION
DATE: 11/15/2016
CONSENT
ITEM #: 22
Purchase of Single Axlc Dump Truck/Snow Plow
Rob Weldon, Public Works Director
Kristina Handl, City Administrator
Cathy Bendel, Finance Director
Lake Elmo Finance Committee
The City of Lake Elmo Public Works Department utilizes a fleet of 9 vehicles to remove snow and salt
over 140 lane miles of city streets on snow events. The fleet consists of pick-ups, loaders and single axle
dump trucks. Of these vehicles, there is 1986 dump truck that is in service and in need of replacement
due to age and maintenance issues. This unit is not equipped with a front plow or wing and the salting
equipment is not calibrated ‘,vitli ground control sensors which cause excess salt to be applied to roads.
This truck is only used to salt behind thc loaders and covers 40 miles of road for this single use.
Thc Finance Committee reviewed this item at their 11/9/16 meeting and unanimously recommends this
truck be ordered/purchased.
ISSUE BEFORE COUNCIL:
Respectfully consider moving forward with the purchase and building of a 2017 single axle dump/plow
truck as outlined in the 2017 CEP. Current build out and delivery date is anticipated to be in late July of
2017. With that deliver date, public works will have the ability to put the new unit in service before the start
of the 2017-2018 winter weather season.
PROPOSAL DETAILS/ANALYSIS:
Proceeding with this purchase will benefit the city and its citizens by replacing an aged truck with very
limited capabilities with a new truck that is fully capable of handling all aspects of snow and ice control.
Additionally, public works will be able to modify its plow routes in a way that will not only retire the 1986
truck, but also eliminate a loader that is used to plow and does not have capabilities to salt, thus increasing
overall efficiency.
Staff researched if there might be any used equipment out in the marketplace which would fit the needs of
the department. None were found that were reasonably priced.
City Council Meeting Date Consent/Regular Agenda Item #22
11/15/16
FISCAL IMPACT:
The overall purchase price of the truck shall not exceed $230,000. This amount includes .purchase of a
Mack chassis along with taxes and title tees. Also, as part of this price, is the body of the truck being built
and assembled by Towmaster. Body components include plows, box, salting and hydraulic equipment.
Once built this truck will be nearly identical to the 2014 Mack Dump/Plow truck purchase.
The Finance Corrunittee recommended determining the specific funding during the 2017 bonding cycle as
there may be excess reserves available to reduce or eliminate incurring additional debt and bond issuance
costs.
The 1986 dump truck will be sold once the new truck is in operation.
OPTIONS:
Approve purchase of truck.
Deny purchase of truck.
Table purchase of truck.
RECOMMENDATION:
Staff respectfully recommends moving forward with the 2017 CIP purchase of a new single axle Dump
Truck / Snow Plow to be put into service prior to winter 2017-2018.
"Move to approve the purchase of a 2017 Mack Single Axle Chassis and Towmaster snow equipment as
indicated in 2017 CIP for an amount not to exceed $230,000"
ATTACHMENTS:
Mack Chassis Specs. (State Bid)
• Mack Purchase Agreement
• Towmaster body spec. (State Bid)
Page 2
STATE OFM|NNESOTA Page1
VENDOR NAME NUSS TRUCK & EQUIPMENT
MAKE AND MODEL 2016 MACK GU812 AF SINGLE
WB
185^
C� Q0" � Grand Total
--10V'375�O--|
AF 62'
Rear Ratio 43
Cab Color GREEN
,Wheel Color BLACK
Notes LAKE ELMO - M770 REAR TIRES
� ------
i ---------------
L�S # ~`�''p~~'_~~__-_,_ Qty Price Subtotal
2.8 FRAME OPTIONS
21 Front frame extension
2.2 Custom hole punching in homa
23 Deduct for nofront bumper
2.4 Frame fastener option (bolt or huck spun)
2.5 Fnsmo, FlB.&1, S.M., PSI, CA
`8 12.120.000 177 120'000 87-112 C
27 12.120.000 177 120.000 113'133CA
- '
28 2.120.000 17.7 120.000 134'152CA
2,9 2'120.000 177 120.000 153'199CA
-
2.10 2.120'000 17�7 120.000 200-236CA
211 12.470.000 20.6 120.000 87'112 C
-
2.12 2,470.008 20.6 120.000 113'133CA
213 2.470.000 20.6 120.000 134'152 CA
2,14 2.470.000 20.6 120.000 153'198CA
2.15 12.470.000 20.8 120.000 200'236CA
2,16 12,820,000 23.5 120.000 87'112CA
2.17 |Z820.000 23.5 120.000 113-133 CA
-
218 2.820.000 23.5 120.000 134'152CA
2A9 2.820'000 23.5 120.000 153'108CA
-- '
2,20 2.820.000 215 120'000 200'230CA
2.21 13.180.000 263 120.000 87 112CA
2.22 3.180.000 26�3 120'000 113'133CA
�
2.23 3.160.000 20.3 120.000 134'152CA
2,24 2.108.000 26.3 120.000 153'199CA
DOUBLE FRAME - PARTIAL |CREINFORCEMENT
26 3.230.00 26.9 120.000 0-112CA
----
227 3.230.000 26.9 120.000 113-133 CA
'
2�28 3.230.000 215.9 120.000 134' 152 CA
''-'-
1
848.00 $
150.00 $
$ (10l0) $
STD
- | ---'
(70UO)| �
|
STID
$ 102.00 $
$ 216.00 $
314.00 $
_
154.00 $
��-
24000 $
' ' | ' ---
337.0U| $
_
438�UO $
' '
534�UO $
- -
�
558.00 $
|
65500 / �
$ 754.00 $
--- -'-----~-
$ 852.00 $
$ 650.00 $
$ 833,00 $
$ 932.00 $
473.00
-
-
STATE OFM|NNE30TA Page
|S #
����
2.30
2�31
2.32
233
2.34
235
2.36
2.37
2.38
2.39
2.40
241
2.42
2A8
2.44
2.45
2A8
2,47
2.48
2.40
2.50
2.51
2�52
Z53
2.54
2,55
2.56
2.57
2.58
2�5Q
2.60
2,01
2�62
2�O3
2,64
2.65
2.66
2.07
2�68
270
271
272
273
|
3,230,000
3,580,000
3,580,000
3,580,000
3,580,000
3,580,000
�
3.A2U.000
3,920,000
l3'U2O'OOO
|
3,920,000
3,920,000
4,260,000
|428O000
Description
26.9 120.000 200'236 CA
' ---
29,8 120.000 87'112 CA
29,8 12O.00O 113'133 CA
�
29.8 120.000 134 152 CA
--
298 120.000 153-189 CA
208 120.000 200'236 CA
�
327 120.000 87-112 CA
327 120.000 113'133 CA
327 120.000 134'152 CA
' - -
327 120.000 153'109 CA
327 120'000 200'236 CA
35.5 120.000 87-112 CA
35.5 120.000 113'133 CA
4`200.000 35� 120.00O 134'152 CA
�
4,280.000 35.5 120.000 154-199 CA
4.268.000 35.5 120.000 200 236 CA
DOUBLE FRAME - FULL IC REINFORCEMENT
3.230.000 26.9 120.000 87'112 CA
3.23O.UOO 2O.Q 120.000 113'133 CA
-- - --'
3.230.000 20�9 120.000 134'152 CA
3'230'000 26.9 120.000 153-199 CA
'
3.230.000 26.9 120'000 200238 CA
- -
3.580.000 20.8 120.000 87-112 CA
3.580.000 20�8 12O.0QO 113'133 CA
' -
3.580.000 29.8 120.000 134 152 CA
3.580'008 29.8 120.000 153'108 CA
8.580.000 29.8 120.000 200'238 CA
14.280.000 35.5 120.000 87 112 CA
4.260.000 35.5 120.080 113'133CA
4'2GO.080
4,260,000
4,260,000
3i5 120.000 134-152CA
-_ -
35.5 120,000 153 190CA
35.5 120.000 200-230CA
TRIPLE FRAME ' FULL \C REINFORCEMENT
5.888.000 47A 120.000 87'112 CA
5'088.000 47.4 120.000 113'133 CA
-
5.088.000 474 120.000 134'152 CA
5.688.000 47'4 120'000 153-199 CA
5.088.000 474 120.000 200'236 CA
Flush bright finish channel steel
'
Extended stylized -silver -bright finish steel w/sVoneguard
Extended oty|izad-mi|mappainb*dsteel wbhoneguard
-
Extended ' swept back steel with stone guard ' includes center tow
pm
includes center tow pin
|Oty| Price Subtotal �
| - ---
$ 791.00 $
�
$ 63110 $
$ 71710 $
$ 814.00
Mill finish, flush mounted, unpainted aluminum
'
Stainless steel clad aluminum flush mounted
Extended swept back channel steel with bright finishw/pain0ed
$ 3.815�00
$ 3.QOO�0O
$ 3.OA8{0
'- -
$ 4,096.00
'
$ 4,194.00
$ 109.00
- -
$ 1,439.00
$ 1.141.00
'
$ 774.00
$ 1,095.00
'-
$ 66.00
- '
$ 324.00
�
-
-
-
.
�
�
�
�
�
�
'
'
-
-
-
-
-
-
�
Page
� Spen# Description | Oty Price Subtotal/
2.74
75
-78
277
2.78
3.0
31
3,2
33
3A
3,5
3,6
37
3.8
3.9
310
311
312
313
314
315
16
u.17
318
318
3.20
3.21
STATE OF[W|NNESOTA
Extended swept back steel channel w/bright finish
Extended swept back painted steel
'
Plate type radiator guard
'
Bright finish plate type radiator guard
Tectyl 185 GW pigmented compound between frame rails
FR2NTAXLE/SU8PENS|0NDBRAKE*]PT|ON
Set back front axle option
14,00front axle & matching suspension ' Mack FXL14`8
1U.O0Ufront axle and matching suspension ' Mack FXL18
1B.00Ofront axle and matching suspension ' Mack FXL18
2O.DO0front axle and matching nuopenoion'MookFXL20
_ _
23.O00front axle and matching suspension ' Mack FXL23
Heavy duty front axle shocks
Front brake dust shields
-
-
DmdfrontouxUiarystoehnggmmr
�
RHspring build upfor wing plow application
LHspring build upfor wing plow application
All wheel drive front axle
Twin Steer Front Axle
Aluminum front hubs
Cenk*rfuanoutboard mounted brake drums
-' --- '
K4u|b|oaffront spring ILO hapedeaf(2leaf spring)
HD mulitileaf front spring ILO taperleaf (2 leaf spring)
STD �
$ 101.00 | $
- ''---
$ 24B{0 $
$ 110.00 $
1
|
/
HOtapedead(3leaf spring) ILO of taporleaf (2 leaf spring)
Air Disc Brakes requires Mentor rear brakes
Mehhorfront slack adjustors ' Need same slack onrear axle
Ha|daxhnnt slack
adjustors - Need same slack adjustor on rear
axle
3,22 1 Meritor front brakes - Need to match same brakes with rear axle
4.0 4.OSINGLE REAR AXLE/SUSpENS|[JN0BRAKE/OPT|ONS
41 -21.O00#rear axle and matching suspension
42 21.O00#driver differential locking rear axle and matching
suspension
4.3 23.00O#rear axle and matching suspension - -'-
4.4 23.00U#driver differential locking rear axle and matching
suspension
4.5 |20.0OU#rear axle and mutchinguunpenuion
4.0 2S.000#driver differential locking rear axle and matching
suspension
4.7 K8arhorRS231GOrear axle and 2O.00O'31.00O#rear suspension,
driver diff.lock.
4�8 23.00O#air suspension inlieu nfsprings
4.0 }fround universal joints '-- ----- '
410 Spicer 1810 HD drive line with half round universal joints
11 Rear brake dust shield -
+12 Mohtor18 MXL drive line with half round universal joints
413 1 Mack RA23R23.OUO|bnrear axle &suspension
4.14 |30.000|bsrear springs
-~-for Mack RA23Rrear axle
STD
$ 742.00
$ 1.347.0O
' -
$ 1.330�O/[ $ 1.33600
-
$ 2,471.00
$ 2.712,00 $
STD
$ 1.488�O $
-- --
� 1.00
STD
$ (353.00) $
-
$ 113.00 $
$ (38800) $
$ 78.00 $
$ 2.990.00 $
$ 755.00 $
1 STD
$ 75.00 '-
1i$- '17.bb' $ 17.00
1 $ 40n0 - --' -40.00
-
-
-
-
1 � STD
-
-
STATE OFK8|NNE3OTA Page
-~-^------`-^------ ---^-~~----~---~-'`
Spec # Description Qty i Price Subtotal
4.15 PNehVz R8-30-1853O.O0O|bodriver differential locking rear axle & (
matching suspension / $ 3.990,00
4.16 Dana -Spicier S30-190 30,000 lbs driver differential locking rear axle
& matching suspension $ 2,48300 $
417 Mack in0anwhae|power divider $ 1'310.00 $ -
418 Mack driver control differential lock ' $ 460.00 $ -
419 Helper springs '| 1 $ 127.00 - '--127.00
420 Aluminum rear hubs -' - $ 18.00
' $
421 Cantexfuoeoutboard brake drums $' 99.00 $---- -
4�22 [N*ritorrear slack adjustors $ 1,80 $ -
4�23 |He|doxrear slack adjustors - 1 STD 4.24 Dana -spicier Duna'apicierSPL17OXLextended |ubeseries - - $88DO --------'
-
4.25 Dana -spicier SPL25OXLextended |ubeseries $ 120.00 $ -
4.26 Dana -spicier SPL25OHOXLextended |ubeseries $ 200.00 $
-
4.27 Ho|dex"Life Seo|^ $ 1.00 $
428
4.29
4.30
4.31
4�32
4.33
4.35
4�38
4.40
4/41
4.43
4.45
4,46
_
MGM MOLTR-T (Tamper Resistant BrakeChamber) mdokinlet
ports for optimum ground clearance
HoldoxGold Seal
Mentor rear cam brakes 16.5^x85A8^-notamo|oble with dust -
shields
|
Meritor rear brakes / 1
- --'- ' -
TravTech 'Nospin differential
13.500|bs Hendricksonsteerab|eoompooi|iteHLUS'2-p-usheraxle
includes tires and rims
10.O0U|bsHendrickson ntamrob|eoomposi|keHLUS'2pusher axle -
includes tires and rims
2O.O00|bsVVatson-Cha|innteerab|eSL'2oO0Thu Track Series -
pusher axle ' includes tire and rims
13'2UO|boVVatson'Cha|instearab|eSL-1187Thu Track Series
pusher axle ' includes tire and rims
2O.UO0|boWatnon'Cho|innon'steanah|eAL'220UAtlas Series
pusher axle ' includes tire and rims
2U.OUO|bnHendrickson non -steenab|eonmpoai|koHNpusher
'
axle ' includes tires and rims
13.2U0|boHendrickson steerableHLuS2Zpusher axle 'lndudes
tires and rims
2O.0D0|bxHendrickson Pam|iftHLP2Osteensbha pusher axle '
includes tires and rims
l3.5OOlbsHendrickson sUaenaNacom-ui|itaHLUS'2tag ' ado-
inc|udoshnenandhms
1O'8OOlboHendrickson she6nm0e cdmpmsi||t-eFFLU3'2tag [axle ---
includes tires and rims
20.D00|boVVatsoh-Cha|inshoerabkaSL-2O8QThu Track Series
a'
axle ' includes tire and rims
13.2O0|boVVatson-Cha|iosV*arab|aSL,1187Thu Track Series tag
axle ' includes tire and rims
20'08O|baVVatoon-Cha|innon'aVeerab|eAL'22O0Atlas Series tag
axle ' includes tire and rims
28'UO0|bsHendrickson non 'uhaerab\eoompooi|boHLK4tag m*e'
includes tires and rims
--
� 4�OO $
'����
$ 143.00 $
$ 56�OO $ �l0O
_
$ 1.055.80 $
4A7 13.2QO|bmHendrickson sheenabkaHLUG2Z tag axle ' includes tires
and rims
4.48 2u,0OOlbaHendrickson ParaNfHLP2Osta�'ra0atag-axle -includestires and rims
-
�
|
�
�
.�
�
�
9,091.00 $
9,781IN $
- -
$ 11.192.00
-
-
-
STATE OFM|NNES0TA Page
|Spec # Description Price
Subtotal /
5.0 INTENTIONALLY LEFT BLANK:
.O
81
0�2
6,3
l00ES8RIKAS0PTIONB:
Nylon wafers or wheel guards on all wheels (6 ea)
Heavier 7500 |b 22.5x8.25Steel rims in |ksu of standard 7300#
-
rims ea)
Heavier 75OO|b22.5x8.25Steel rims inlieu ofstandard 73OO#
rims (8 ea) in rear only
6/4 11R22.5Hfront tires
8.5 12R22.5Hfront tires
8.6 8VUV|UZ2�5Erfront steel rims, 315/80R2Z5J front tires
6.7 1O.O0O|b22.SQrfront steel rims, 31508OR22�5Jfront Mren-' '
O�8
6.9
6.110
611
8.12
6.13
S]4
6.15
616
O]7
0.18
6.19
28
ci21
8.22
0�23
8�24
525
6.26
6.27
828
6.29
630
031
6.32
0.33
6.34
8.35
8.38
0.37
10.500 |b 22.5 x 1225 front steel hmn' 385/05R 22.5 J front tires
11R22.5Hrear tires
7.300 |b 24 5^ x8.25"steel front rims
78UO|b245^x8.25^rear steel rhnu -
8.000|b24[5^x 8.25^steel front rims
8.000 |b 245^ x8.25^ steel near mna-- -- - -
11R24.5Gfront tires
11R24.5Hfront tires -
11R24.5Grear tires
11R24.5Hrear tires - Steel spare s� rehm.u�o 22.5x8�25' '
- - - --'' ----
Streo|spare rim, size 245x8i25
Steel spare rim, size 22.5x9.0
Steel spare rim, size 22Ix12�25 - -
12R2Z5Hfront tires
12R 22.5 H rear tires
VVhe*||ugwrenuh includes handle
Aluminum front wheel '22�5x 8�25
' - '
Aluminum front wheel '24.5x8.25
Aluminum front wheel '22.5xA.O '
Aluminum front wheel '22.5x12.2/ -- '
Polished aluminum front wheel
Dura'brightbright finish front wheels
Aluminum rear wheels - 2.5x8. 5 ---
-
Aluminum rear wheels ' 24.5x 8.25
Polished aluminum rear wheel two outboard of dual mhme|n
Polished aluminum rear wheel all four (4) -�d`
Ourm-bright bright finish on all four(4) rear wheels
Dura-bright bright finish on all two (2) outboard rear wheels
7.0 BRAKE SYSTEM OPTIONS:
7.1 VVabunSystem Saver12ODEhea8edaird er
7�2 Manual cable drain valves onair tanks
�3 Auto drain valves onair tanks S.S.7A MGM type TR-T rear brake chambers
pinsmnslack adjuster yoke (Zoaper yoke)
7.5
43.0O|$
--'
STID
-
STD
-$106.00 ' --- -
$ 22�VV-----~~~~~~ -~~
_
$ 481�00 $ '
$ 4Q3.001$ 49300
_
$ 370.00 $
' -
$ 470.00 $
'
$ 639.00 $
S 1.U1O�O8 $
$ 47.00 $
'
$ 12100 $
- - -'
$ 144.00 $
$ 373�O0 $
�
' $ 422.00 �
-
$ 478O/|$
-
For all air brake chambers 1
7� Inverted rear brake chamber nnoun6ngi�|�uof- mounting
/ -' regular'.�-- -
$ 257.00 $
--
$ 300.00 $
$ 64.00
642,00
321.00
STD
---.00 - ----
30.00
51-00 ------
'--
-
-
-
-
-
'
-
-
- ~~
10.00 $
-
STATE OFKJ|NNESOTA Page
......... �
| Spec # } uuuu/puv/. Qty Price S"u. !
-
'------Relooateairdryer $ 200.00| $ '
TG BeodixADQheated air dryer - ' $ --114�00|
7.9 BendixAO'|Pheated air dryer $ 158.00 $ -
710 |MerbonNVabcosystem twin heated air d�er $ 519'V0 8_
Auto
- -' -� 4V�n[- -
7.11 . . �
712 Aluminum air reservoirs - $ -185.00 $
718 Polished aluminum air reservoirs $ _ _242.00 8____
714 Increase air capacity for installation ofextra axles $ 287.00 $
7.14 K4ehtur8NabooABS system w/o automatic traction control $ ' 133.o0 s-
715 BenoUxABS system wbh with traction 1 $-281.00
' '-- 2811-00
716 Mehkx,WobooABS system w/auto traction control $ 364.bVs _ ''' ` ^
717 Lanyard control onsupply wet tank 17.00 $
8.0
8.1
82
&3
8.4
8.5
8.6
87
8.8
8/]
810
811
8.12
8.13
814
815
8.18
ENGINE/EXHAUST AND FUEL TANKS OPTIONS:
(List Make & Model, H.P..torque ofengine and exhaust and fuel
tank options)
Mack KP7c345A.345HP@15U0'17O0RPM, 1360LBFT
Max Torque @11OO'13U0RPM
Mack K4P7'345C.545HPk815OO-17OORPM, 1380LBFT
Max Torque @11OU-13URPM
Mack K4P7-385C.3G5HP@1580'-17VURPM, - 1460LB'rT
Max Torque @11UD'12OURPM
Mack MP7'3Q5C.3U5HP@15O0'17OORPM, 1580LBFT
Max Torque @11OO-1200RPM
Mack K4P7-325M.325HP@15QO 1000RPyN. 1280LBFT
Max Torque @11UU-130ORPM
Mack K8P7'305M.3O5HP@15UO-10OQRPM, 1340LBFT
Max Torque @11U0'13OORPM
Mack YWP7'4O5K8.405HP@Y5OU'1AOORPM, 1480LDFT
Max Torque @1100'13O0RPM
Mack K8P8'415C.415HP@1SO0 1708RPK8. 1088LBFT
Max Torque @11OO 1300RPyW
Mack MP8-445C.445HP@)150O'170ORPM, 1760LBFT
Max Torque @11OU'13O0RPM
Mack [WP8'5U5C.505HP@1500'17O0RPM, 1700LBFT
Max Torque @11U0-15OORPM
Mack MP8'425K4.425HP@15OO-1QOORPM, 1570-LBFT
Max Torque @11O0'13UURPM
Mack N1P8~155yW.455HP@15UU'1QOORPM, 1850LBFT
Max Torque @110O'13OORPM
Mack MP8'5O5KX.505HP@ 15OU'1QOORPM, 178ULBFT-
Max Torque @110O'15OORPM
Clear Back ofCab 'DPF&SCR Frame Mounted .RHSide under
Cab _
NoMuffler, Single (R/S)Vertical Exhaust CabWbhted Lower
-
VentuhDiffuser,TurnedEnd
moMuffler, Single (F0S)Vertical Exhaust Cab Mounted, Lower -
Venturi Diffuser, Plain End
8.17 Single (R/S)Vertical Straight Exhaust Stack Plain End
818 Single (R/8)Vertical Straight Exhaust Stack Turned Out
Single (R/S)Vertical Straight Exhaust Stack Plain End PerfStack
Deffuoer
Single ( S)Vertic|StraightExhaus[StackP|ainEndSideOuUet
uonuser
Single (R/S)Vertical Straight ExhouotSmokFqainTop Outlet
Deffunnr
8.19
820
821
| � 38Q�0 �
_
$ 415,00 $
$ 78310 $
' -
* 1.188I0 $
'--
STD
- --'-
| $ 734�U0 $ 734.00
$ 1.284.00 $
--' --
$ 2.500�00 $
$ 3.110.00 $
$ 4.22A10 $
. $ 2.744l0 $
'
$ 3'231�00 $
$ 4.37000 $
-- ''
- -- --
_
241.00 $
�
�
-
(22,00) $
STD -
-
^
STATE 0FKJ|NNE3UTA Page
----'-T--- - Description lQty Price SubtotalSpec #
------ Dual Vertical Straight Exhaust Stack Plain End - N/A with Allison
8.22 Transmission
/� 1.O25�O0 � _
Dual Verhoa|Straight Exhaust S�mkTurned Out End ' N/A wbh
~'23 Allison Transmission $ 1.050.00 $ -
l}ua|Vertical Straight Exhaust Stack Plain Side Outlet Ooffooar-
D24 N/A with Allison Transmission $ 1,44900 $
lDuo|VarhmaiStraight Exhaust Stack Plain Top Outlet Deffuser -mAA
8.25 with Allison Transmission i$ 1,44900 $ -
828 Single. Bright finish heat shield &stack - -- 1' $--- 63.VV - 63-00
8.27 'Dual, Bright finish heat shield &oVaok �$ 125.00$ -
&28 Single, Bright finish heat shield, stack &-elbow $ _156.010.1
829 Dual, Bright finish heat shield, stack &elFow - ' $ 331.00 $
830 Single, Bright finish stack only _ '' ' `' |$- 4810 8
&31 |Dual, Bright finish stack only ' $ 05�00 $
Single,-'h��r�xh��e/e|bmw&o��� � 14200
8.32 ooQ � $
8.33 Dual, Bright finish lower elbow & stack | ' - 28�"00 $'
8.34 Single, Bright finish heat shield on� $1��0O
�i35 Oud.8r�h4hnbhheat shield on ' � '�n�V $
Bright finish stainless steel heat shield for frame mounted Mack Cap
DPF $ 104.00
I STD
-- - ' r
838 56Gallon LHsteel 22^ Oiafuel tank / $ 20D0 | $
8.39 88Gallon LHsteel 22"Ota"Yua mhk' _$ 29910
840 1116 Ga|kmLHatoe22^Diahuo�nk '-- 35�.00
8.41 (5QGallon LHalum/ aluminum tank ' $ 6500
-- _
`8BGa|kmLHa��inunn�2"O�fue|tanh -' - ' --- - $'-
43 | ___ _ 3v3^m *
44 |118 Go|kzn LH aluminum 22' U/e �us tank $ 423.00
O45 Steel u`»/ap e � - 1bb
| .
8A8 18SGa|kmLHSVae D'Sheoe$__ 55.00
'
8,47 88Gallon UMSteel D-3hapa 230.00
8�48 11OGallon LHSteel D'Sha / -$' 43l00
8,49 50Gallon LHAluminum - $ ' 65�00
8.50 OOGallon LHAluminum $ 1nb'bn
8.51 88Gallon LHAluminumD'8hape- ---- ---- '� -'-$ - 308.00
&52 1116 Gallon LHAluminum O'3h- 494{0
8�53 00��oUooLHS�m|D'Shap�w�h/n��n�DEFTank _ 85�O
8�54 /88(S�UonLH8b�eD'S s vx���n � ngOEFT:hk'- F $ 34U0
8.55 11
-1 Gallon
---LH Steel D-Shape with Integral DEFTan. --_'-_ - $ 45�00
8.58 SOGedkmLHPdumhnumD'She � whhl EFTank- 1 $ _141.00
8.36
&57
8.58
8.60
8,61
8.62
8.63
8,64
"S5
08
8.87
8,58
&8A
8.7O
72Gallon LHAluminum D'Shapu28^Dia.with Integral DEFTank
88 Gallon LH Aluminum D-Shape with Integral DEF Tank
Q3Gallon LHAluminum O-Shape26"Dia. with Integral DBTank
111Gallon LHAluminum D'Shmpewith integral 15YETTank -
5OGallon RHsteel 22"Dia fuel tank -
86 GoUohF{H steel 22^ Dia fuel Yank
88Gallon RHsteel 0'Diafuel tank --'
|110Gallon RHo�e|22^D�fuel tank
150 Gallon RMaluminum 22^ Diahue| tank
06 Gallon RH a|ur�inum 22^ Dia fuel tank
88Gallon KHaluminum 22^Uiafuel tank
116Go|bm KH aluminum 22^ Dia fuel tank
50Gallon RHSteel D-Sap
0SGoUonRHSbse D-Shape
'
�
$ 3OU0 $
$ 373.00 8
-
-
$ 434.00 $
$ 505DV -----
$ 484{0 $
s_ __---
$ 783.00 ----'- '�--'
$ -'54800' --
$ ----1.0D `~~'~1~~-
$
- __--___-
---- 013.0b -- - -- '
$ 484.00-- $ '
$' 544�00--~------�- '
STATE OF MINNESOTA Page 8
Spec #� Description! �
871 88Gal|on RH SteelU-Shape
5OGcdkmRH/UuminumO-�hapa $ 54800 $
873 -
874 00Gallon RH/�uminumD'Shape $ _5Q4l0 � s
R75 �8HGallon RHAluminum D-Shopu m- _791.00 .8
118{�zdbnRHA�minumO�3ha� � -Q77�0$ -
tL7O �=
877 Single polished aluminum fuel tank $ _ 189l0 $
8,78 'Dual polished aluminum fuel tank $__378.00 $
878 Isolate RHfuel tank from fuel system for hydoil $ 29.00 $
8.80 Isolate LHfuel tank from fuel system horhv6oi| $' ' 29/00 $
8,81 Dual draw & return fuel system $ _ 70]00_ $
&82 Filter neck screen for fuel tank '- $' _6800
883 Bright finish Requires ghtf��htanks
' ' --s 2��V
' ' - 1 - 31.00.. � 31U0
8.84 Finish Fuel Tank Single Tank � -��"�-F��hFu |T�nkS�e` 'Ta k' -- ' ' � ' 61�x
885 Bright e pa'uu�| n
9.0 ENGINE RELATED OPTIONS:
0.1 'Qa|co 355| BnuuhAansAl0annator. 135AMP
B�% Du|oo24S|Alternator, 130AMP _
93 De|no24S|Alternator, 145AMP _
8.4 Leeoa-NevilleAhernotor. 145AMP
9�5 Donaldson Single Stage Air cleaner per spec 121
9.0 Non -heated fuel/water separator, Raoor 1000FH
9.7 Coolant spin onfilter/conditioner
0,8 Frontonginopoworedtmhe-o#adapterandradiatoroufout
Air applied fan drive, _Horton DM Advantage speed
yg � (Brand)
Radiator hose package (Silicone)�rSp� 122 - NIA with Allison
Q18 � transmission
911Radiator hose package (5i|iuono)-per Spec 12.2 -°8thAllison
transmission
Silicone hoses, springclamps onradiator & heater, 1/4turn ball -
912 |valve heater hose ' N/A with BOCwindshield washer
C� -' st'~ ' d-
013
9.14 �cngn/eblock heater
9A5 |nline fuel heater 'ArticFox inLine Fuel Heater `
016 |Radiator bug screen
9.17 |Engine brake sys$yn
A18 Extended life anti -freeze
9.19 Starter motor options 'De|oo30K4T'MXJ
9.20 Mitsubishi electric 1O5Pplanetary gear reduction
921 Leece'NeviUaAlternator, 2OOAMP
9.22 Leeom-NevilleAJVennator. 1Q0AMP 8runh|eso
9,23 Dalco3OS|Alternator, 1O5AAmp Brushbms
9�24 Leeoo'NemUuAlternator, 14OAmp
9.25 Lewo*'NeviUe/Ahmrno0ur. 180AMP Brush'
9.20 Mehtnr8NabcoO30(57.4CFyN)air compressor
9.27 lWinterfront over radiator mtg bug screen
9,28 |VVinker front cover only
028 lCorrosion resistant oil pan ' Recommended for snow plow trucks
930
`Ouv�o382hoo�dfuo|'woUa separator
*�
Rac rfuel filter1000 FH. 12Velectrical heater with Mack integral
Q31 fuel -water separator
1
17I)0
?G7.bb
$ 74,00 $
'
$ 15Gl0 $
$ 231I0 $ 231.00
$ 204.00 $
' 1 STr^-''
-'[ -$ ---63.00
F,,,
�
-'
-
STATE OF MINNESOTA Page 9
10.1
102
1U
10.4
1O�5
10/D
17
J.8
10.9
10.1O
1011
10,12
1013
1014
10.15
101O
1O.17
10.18
10.19
10.20
10.21
1O.22
1023
10.24
10.25
10.26
10.27
10.28
10.29
10.30
'71.31
..32
10.33
1034
10.35
10,36
� ---- ---------'- -----'----- --��---Pr�e | Subtotal
<
Spec� �"°'''p""'' `�v '
*' ` Price
12OV.15OOVVblock hea�rw�h1SOVVoil pan heak�wired tosame
9.32 nacopho| a� 132.00 $ .
33 Beo�o�Jh�/Vor - ' ' - ' -- --' ' |$ -'_51D0 $ ' _ 51.00
'Tether device -furnish cap retainer for oil fill, radiator overflow tank,
9.34 battery box & tool box when furnish $ 22.00 $ -
8,35 Roar enginePTU (Repto)- |_ _ _*_ 1.748 0O $
9.38 Transmission rear mounted PTO ' - | $ 337.00 m
_ __ Furnish transmission Mhru shaft for local installation ofRM�TOfor
»�»/ Fuller transmission (lower left) \ $ 27.00 $
Provision for local installation n(rear mounted PTO (lower center)
9-38 includes dash mounted indicator light $ 153I0 $
9,39 Air operated PTO control -inoudeohnoabnontrn (RMPTOon$ 114.00 $
0/0 -PTO switch and light with wiring and piping -- -' $ `150,00|$
10.0 TRANSMISSION OPTIONS:
(After the first six listed options, list manual and automatic
transmission options. List make and model, # of speeds, type
ofshifting and whether o,not transmission includes PTO
gear(s) or not). Example:Allison 3000 HS, 5 speed, push button,
ceramic clutch option for manual transmission
External grease fitting for throw out bearing
Adjustment free option for 2plate clutches
Synthetic (TnanOynd)lubrication for Automatic Trdnom���n '
Synthetic lubrication for manual transmission
Allison 3000'RDS0 ondpush button, PTO - - -
Allison 45O0-RDSOnpdpush button, PTO
Allison 4500'RDS'R5 npd, with retarder, push button. PTO
Allison 4000-RDS 5/6 spd, push button, PTO
Mack TMD12Oautomated 12opdtransmission -
Mack T30A.0 speed manual transmission, PTO
Mack T3O0LR.Aspeed manual bnnomissoion.PTO
-
'Fuller RTX'14OOAB.Q speed manual trans, PTO
Mack T31O.10speed manual transmission, PTO
' -
MaokT310yN. 1Ospeed manual transmission, PTO
Mack T31O[NE. 10speed manual trans, PTO
Mack T310[NLR. 10 speed manual trans, PTO
''Fu|karFRO-1421UC. 10speed maoua|trmno PTO'
Fu||erRTO-14g08LL 10 speed manmdhnns. PTO
FuUsxFR[-1221OC. 10
speed manual trans, PTO
Fuller FRO'13218C.10 speedmanual trans, PTO
Fuller FRO'1521UC.1Ospeed rmanual fnans.PTO
'Fuller FRO-1821OC.10speed manual trans, PTO
Fuller RTD'1hQO8LL.10speed manual trans, PTO
Fuller FRO'1821OC.1Uspeed manual trano.PTD
FullexRTO'14008ALL. 11 spd manual trans, PTO
\Fuller RTO'1OOO8ALL 11 spd manual trans, PTO
'Mack T313Ul.13speed manual transmission, PTO
Mack T313.13speed manual transmission, PTO -' -
Fo|lerHTLO'14013A. 13 apd nnunmd�ans. PTO
|Fuller RTLC-10A13A.13opd manual trans,
'FullerRT[O'18Q13A. 13spd manual trans, PTO
--
Fuller RTO'1B015. 15opd manual trans, PTO -
yNackT318LR. 18speed manual transmission, PTO
I Mack T318, 18 speed manual transmission, PTO
FuUe/RTLO-16A18B. 18oud'm"anuedtrans, PTO
STD
'$ 7.00
'
- - -120.00 &- -
'- 28800
$ - 289,00
' STD
--'1.00
- $-- '---- '
$ 13.881'bb $' l3'861I0 '
' - - ' -
-
-
'
1,821.00 $
1.M2-- / --- '-^ --
-371�b' $
722.00 $ -
-~^^^
(25�OU �
35]J
689.00 $
1.427.0D
2,3o7.bb
1,178.00
1,851.00
1,752.00
1,710.00
1,509.00
2,942.00
2'012.00
1.91V'OV
1.A41�O0
2,824.00
-
^
STATE OFK8|NNESOTA Pege1O
Qty Price Subtotal
Spec # Description
`------""UF/|lenRTLO'18818B 1Dspdmanmdbano PTO \ $ 345600 $
0.
1038 �fVroaoutdu�h| |$ 1Vx �V $ '
103g [)pongrated dukchpedal $ 4�O
10A0
� Transmission - - 1 � ' 30O�VV $ 30810
10,41 DhveshaftJuand for center beorng �$ 20.00 $ .
10,42 Transmission dust proofing $ 14.00 $
10A3 IT -Handle shift lever for Allison Floor mounted $196.00 $
1 OA4 Allison shift to neutral when park brake engaged I J sTb
10A5 3rdor4thgear hold for Allison transmission $ 300.00 $
10A8 Stainless steel transmission 'coolant pipes I
1 $ - 175{0`_s
10/47 Allison fill tune and dip stick under hood $ 13310 $
GPl-23 Parker gear pump - requires M-Drive transmission and
6P141Porker gear mmp-reuireoM-Dhvetransmisdonond
10.49
RMPO
GP1'6OParker gear pump ' requires M'Ohvetransmission and
105O � RMPO
GP1'80Parker gear pump ' requires M'Ohvmtransmission and
1O61 ' RMPO
F1'61RParker gear pump ' requires M-O/ivetransmission and
1052 ' RMP0
F1'81RParker gear pump ' requires N1-Dhvetransmission and
1O5J � RMP0
FI-101 R Parker gear pump - requires M-Drive transmission and
11.0 ELECTRICAL OPTIONS:
11,1 |Autnmadoreset circuit breakers '3omo
11�2 | Battery disconnect off negative side incab control
11.3 Remote jump start terminals
11A OEM daytime running lights
11�6 3oach 65011950CCAbatteries inlieu of 2mach batteries
Switch for snowplow lights mounted oninstrumental panel. Includes
11.7 wiring terminated near headlights, for customer mounted auxiliary
snowplow lights.
Vehicle speed 'sensor with speed signal atfuse panel for sander
o.o""""p=e"°'""`""x^"'^'
Dash mounted indicator body/hoist up body builder lamp
RHKLHled work light onboth side oftruck
Polished aluminum battery box cover
Molded plastic with splash guard
- -
'
Battery shock pad
Body Link w/oabfloor pass thmhole/rubber boot
_
Body Link w/o cab floor pass thrv'hole/rubber boot
1117
2Extra dash mounted illuminated
toggle switches
One extra dash mounted rocker switch thnubattery for local installed
items
One extra dash mountedrocker switch thru ignition for local
installed items
Six extra switches 2'15A-ignition, 1-20A-ignition, 1'1OAignition, 1'
5AbuWary,&1'20Abattory
Eight switches ' front strobe, rear strobes, wing light, wing strobe,
sander light, tail gate lock, and vibrator
Back upalarm with intermittent feature (\mbientnoiaaoensihve)_ _
-
$ 417.00 $
$ 568{0 $
-
$ 613.00 $
- -'''- ---'-
$ S831)0 $
`
�
~
$ 1UO $
'
$ 19,00 $
--
$ 1U2�OO $
$ 278.00 $ 278{0
� 84.00 $
-
-
'
STATE OFK4|NNE3DTA Page11
---T---''---~---~~--^ ---- ~'------~-
--^T----~-----
Spec # / Description}Qty| Price { Subtotal (
//zz ^^""=�^�p��v"�'auw/umn�^�u/^x�v�/
"=^^ � 1 $ 7200
~123 Enoobock+�pakannSA017amb�n�no�enana�v� -- - |' i � --9400
�
-24 Pollak 41-722constant audible (mounted onrear omssmenbeh ^' |$
11.25 F»A|hJhts $
1126 Fog lights provisions - includes dash control & wiring for local
installation cffog lights
Rear brake lights circuit activated when spring brakes are applied
and key in run position - no tail lights
11.28 Omit rear tail lights
11.29 Incandescent tail light module
11�30 LED type tail lights
11,31 Trailer hook-up light
11.32 Three Mack 8OOCCAAGM Long Life Batteries
11.33 |Chassis & power harness with heavy duty casing
1134 Dash mounted switch for strobe light
11.27
12.20
^?.3O
.31
12.32
12.33
12.34
12.35
12.0
12.1
122
12�3
12/4
12�5
12.6
127
CAB EXTERIOR OPTIONS:
Dual electric horns
Air horns, dua|, round, with snow shields
Dual rectangular air horns
Fender mirrors per Spec 12.4
Heated mirrors per Spec 1Z5- -Bulldog X VVenCoas
Areo
Remote control for R.H.mirror & heated '
West Coast Aneo
Remote control for dual mirrors & heated West Coast Areo
-
Bulldog '
Bulldog
2,8 Dupont Highway orange paint orequal
12�9 Premium paint color option
1210 |mronpaint option
12,11 |mronand clear coat paint option
12.12 Top cfhood painted flat black
1213 Cab Air Ride Suspension
1214 Tilting hood per Spec 12.8
12.15 Butterfly option onhood
12.18 Cab visor, external, painted 8omatch cab color
12.17 Front fender extensions -----
12]8 Front fender mud flaps
1210 Arctic winter wiper blades
1220 Optional windshield washer tank '
1221 Per truck charge for all trucks, key identical '
1222 RHobservation prism window indoor
12.23 Front tow hooks
12.24 Rear tow hooks - --
12,25 Heated electric wiperbladeo
1328 Heated windshield
1227 |One piece windshield
12.28 Tinted windshield and sides w/50% transmittance gray,
window
Bright finish hood intake
Bright finish bars with surround grille
Bright finish bars with surround grille with front fnsm�extension
Bright finish grille
Bullet type chrome marker & clearance lights
Led type marker & clearance lightsRH tooll box mounted on frame rail
-
77.0V-
$ 12.00 $
-
'
$ 5UO $
[---7$'/4U.UU)|^---- -----
' - '-^ - '--
8 88-�O 1 $ -' -�-
$ 191.001$ 191.00
$ 35.00 8 '
$ 148.00 $
$ 3O�VO-s
- _ -
'
$ 1O5�00 $ 185.00
$ 456,00 $
$ 34.00 -
$ -145�00
STD-- -' ---- '
137.00|$ 137.00
584.00 $
STD |
STb_�
' - 1 �- '130��']-'
_. . - . ~-~
| 1 �� - 101.00 $ 101l0
i 1 STD
1 * -18.00
$' - 1V'V0
| 1 $ 25,00 $ 2 �~'
- - - $ - 18.bD-s
/ ''$- 6p�U'$ '
- - '1 -''�TD- - - -
-- -- 210Vs
$ 114.VV $ --'' --'-
1 * 425,00 $ -42(i08
$ 8OI0|$
nted rear
17.00
15�00
1 i$ 231.00
$ 31.00
$ 73.00
-
-
231.00
-
-
-
-
-
STATE OFK4|NNESOTA PaOe12
-.. . ....... ......
-^-------�~-- -------�l
Description Oty Price Subtotal )
---'---- Bug deflector mounted onhood ' N/A with bu8e�|yhood | $ 72.00 | $
^'~~ Heated � ���p � ' --
12.�7 ' ---
12.38 Electronic keyless entry _ $ 125.00 $
12.38 Bright finish RHfender mirror ' $ 65.00 $
12.40 | Stainless steel exterior�! sunaor - `_ | % 238.00 $
12A1 |B- ht�nahhood�tdies$ 88.00 $
12,42 '1O^rounU brightfinish heated fender mirrors 1 $ 22500 $ 2251)0
12.43 Rect convex mirror above RH driver door window $ 22.00 $ _ -
Hadley/Kam 4-way mirrors with chrome steel - RH/LH both
13.0 CAB INTERIOR OPTIONS:
131 0Ne=um grade
e-"mr tirn package
Sandstone |n��mmerd�an |
131A l nonm ~«uo8/� _ p=_"=
131B Sandstone Color with brushed metadicinstrument panel
131C Slate Gray Color with wpodgnaininstrument panel
131D Slate Gray Color with brushed meta|icinstrument panel
132 Premium grade interior trim package
112A Sandstone Color with woodQraininstrument panel
13213 Sandstone Color with brushed moteUcinstrument panel
13.2C Slate Gray Color with woodgnaininstrument panel
132D S|m0a Gray Color with brushed me\u|ic_instrument panel
_ _
133 Round universal gaugepackage
134 r Powe window.passenger side -
13.5 Power window/both driver and passenger vvindow '
AIVI/FM premium stereo CD w/weatherband, MP8, hand free
138 � interface bluetomth
137 D.E-[W factory installed, air conditioning _
13,8 Dash mounted air cleaner air restriction gauge
AM/FM premium stereo CDw/weotherband'[NP3.hand free
13'8 interface b|uetouth' XM Satellite
AM/FM premium stereo CID w/woatherband.yWP3.hand free
1310 interface bluetooth. SimsSetelUte
1311 Transmission temp gauges
1312 Windshield defroster tan v/switchdash mounted
__
1313 Transmission oil sensor (check & fill) Allison only _
13.14 CBhctiookndash mounted
13.15 Tilt & telescope steering wheel
1318 Self canceling turn signals
1317 BoatronnTalladega A15Hi-Back lair driver seat
13]8 BuntromTalladega A15wide ride Hi -Back air driver
13,19 Air -Sears Atlas 70 hi -back with black fabriform cushions
National 2000 hi -back air driver seat 'single chamber air lumbar,2
position front cushion adjustable _
National 2000 hi -back air driver seat - three chamber air lumbar, 2
1321 position front cushion adjustable front cushion with adjustable rear
cushion
13.20
13.22 Mack fixed rider seat mid -back with integral storage compartment
1123 Mack fixed rider seat hi -back with integral storage compartment
_
1324 Extended non suspension rider seat
13,25 lMack fixed hi -back ride rseat
13.28 8ushomTaUodmgaQOVRmid-back non suspension rideroeat-
1327 BontromTalladega S15mid back air rider seat
13.28 1 Bostrom Talladega 915 hi -back air rider seat
3�b.bV s
-- -
330�OO $
330.00 $ -' 33n�O
- ~
�
1.dq4bV --
1'0A4OV $�
>
1.004.bb [s
1,094.00 $
STn -
202{0 $
^
1
1
1
' 1
'
-
-
-
312�UU $ 312�UO
� _
STD
STD-- -' --'--
STO
151.00 $
�
151I0 $
STD
---
'
-
$ 100.00 $ 100.00
$ 191.00 $
'
$ 701)O $
$ 102�VV $
- ' $ 97.00-
. $ 4380 �
52.00 '-
$ 192.00 -$
-
^
STATE QFM|NNESOTA Page13
�........ _....
_____~_
Description
ec
�^�r���'-/
-
j National 2000 mid -back air rider seat
National 2O0Ohi-back
'air rider seat '-$ 240l0 $
_ � OO) �
Ombhderseat _ F�v� -
Inboard mounted driver arm inas 1 STD
Inboard mounted hderarm reo '/�rR�eSeat Only
- - STD
[1ndi with vinyl driver & rider seat
- - -i 1 STD -
Driver seat dust cover STD
� Price l Subtotal
(
'$--_ -
^�.3O
31
13.32
13.35
13.34
13.35
13.36
1137
13.38
13.39
13.40
13.41
13.42
1143
1144
1145
13.46
Passenger seat dust cover ' Not Available with fix passenger seat
_
Ali v\tra}leather drive and hdnset -
'Orange driver & rider seat belt
RnofventvenWahon
Push button type starter
Diagonal grab handle on inside cxdriver door
Cc-pilot driver disp|aV (enhanced 4.5" diagonal graphic LCD display
w/4-but(onstalk control ' includes guandogroutine maintenance
monitoring
Wmhaltemp - �vou�Weohdn��d�mps
�oaUwa\cnem rgauQo '
requires mmo-dyamicmirrors
�RoadwatohombieAtair temp gauge for outside and road temps
without display ' includes cable tnDpanel with 8^extra wire
Roadwatxhambieitair temp gauge for outside and road temps with
display on_dash panel
5|bfire extinguisher between LHseat base and door with valve
aimed rearward
13.47 'RmMen�xkbpans|k�1o�o�eofr�arbase seat
48 A�nond�onh�Ob�ndo�H\A\Cv/ooda
� �c di b a�cU-
ne
- .
In dash large storage pocket - not available with dash mounted
shfter for Allison
13.51 40Channel CBRadio
1152 48^Radio antenna right side mirror mounted
1153 48" CB antenna left side mirror mounted
13,54 CBradio mounting inconsole & external speakers
1155 Auto shutoff for radio when truck is in reverse
1150 Exhaust pyrommien& transmission oil temperature gauges
Exhaust pyrometer, transmission oil temperature, manifold pressure
1157
and air application gauges
Exhaust pyrometer, transmission oil temperature,
1�'5O and air application gauges, Air Suspension
13.50 ) Rear Axle temperature gauge -
13.60 Light & buzzer for seat belt
13.61 [Red floor lighting w/swhnhplus (4) door lamps w/switohes
Interior storage console mounted on floor between seats w/12voK
13.62
power outlet
13.63 113odybuilder interior console mounted to floor between seats
1150
nnifold pressure
'
�
�-�
�
14.0 MN/DOTQPOONS:
14.1 Additional warranty coverage per spec 12.O
For Prebui|dand Pilot Meetings See RFBspecial terms and conditions
14.1 Addd�no|wa�ontycoverage per spec 12.Q
/
1A 'EnginaPlan 18Omonths 2500OUmUos
/4 1B E»g�oP�n 1 72months 25D.UOOn�es--
' ' Plan 1 84 months �5OO8OmUen
14�1C lEnqnm s .
| � |D 'En�VneF1an100monVho25O�O0mUeu-HPovar40Ohorsoa
� Plan 1 T2N0n8��25O�O0 miles HP overOOhorses
141E �nQm�
STD
9100 ' -
13.00 $
-
13.00 $
-�29.0V'-^'.........
� ^-~---
-
-
37.00 $
197.bO
4.b0 - ��OO
'--- - - OD
1V3.00 s
STD
-
-
201l0 (,$
�
2.20UO
2,520.00
?.OoO.0O
-
STATE OFK4|NNESOTA
Page14
� Spnc# - ------' ------~-^�-~------
Description City
Subtotal
--1------Eno�eP�n184mon�s25D.00OmUes'HPover 400hors� Price
14.1Q Engine Plan 20Omonths 258.DOUmiles -' - - `--�-��$1.800-00 | -
14`1H Engine Plan 272months 25U'000miles -' $ 3.80000 $ '
14,11 Engine Plan 2O4months 25O.0O0miles / $ 4'300�00 ' $
141J lEngine Plan 200months 25O.UOVmiles -HPover 4OOhomeo - | $ 2.950.00
' �
141K Engine HIP --��675 ' '
. ',y . ' � . �O� $ -
141L Engine Plan 284months 25O.0OOmiles _HPover 48Ohors es | $ 6.450I0 �
141K4
�,
Eng�ea�ep�eaVnentnyo�xnn(EATS)O0mo�ha25O.UUUmUa
�� -
14
.2 naounospecification meeting (per person) 0mb*held inSt.
PouNNinnaspo|ioareo.
14.3 Pilot inspection meeting (per person),
15.0 TRAILER TOW OPTIONS:
15,1 |Trailer tow package extended 10rear offrame
152 ITrai|erpackage extend torear offrame per Spec 12.12
15.3 1 Single 7 pins Std SAE type, end of frame
16.0 MANUALS / INTEREST FEE:
161 Percent interest per month (nun'compounding) onunpaid cab &
chassis balance. Applies only 1oCPVMembers. (Payable after
trade-in iodelivered k/vendor).Percentage/per month.
See special Terms and conUbonsrminterest boState agencies
182 Manuals inprint form, parts repairendoervion. per oat
16,3 Manuals in CD form, parts'repair and service, per set
164 Premium Tech Tool
'
675I0 $ 675I0
1.00 $
$ 900.00 -
�
| 1 $ 347OU ' - - �47--
� � ~ °"
� _$ 335�00 $
� 1 $ 115bO $ 115.OU
� 1.50
�
$ AODOU | $
$ 50OOV)s�
$ 3'000l0 | $ '-
17.0 Delivery Charges:
17,1 Price per loaded mile List starting point
17.2 RmnevU|e'K8N 55113 [ $
18.0 Maintenance /BndyShop Repair Rate
18.1 Rate for initial Inspection/Diagnostics
182 Rate for Mechanical Work
1&3 Rate for Body Work
19.0 Quantity Discounts:
Enter the number ofunits that must bepurchased and the
corresponding discount offered Vrthe purchaser. More than one
quantity discount may baentered,
18.1
192
20.0 Next Model Year Upchrge
Enter the following Production Model Year here >>>>>>>>>
20A Percentage Upchargefor the following Model Year Base Unit
20.2 Percentage Upchargefor the following Model Year Options
'$ 130.00 $-
Q 13V.0O 8 '
|$ 130.00 8'
-
2017
1.500 $ 1'500I0
0 �
' -
Total Cost:
108,375.00
tawmastertruck.com
Ship To: Cost:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
3538 Phone:
Reference Number
61381 US HWY 12, Litchfield, MN 55355 QT 6678
ph: 320-693-7900 fx: 320-693-7921 tf: 800-4624517
QUOTATION
Bill To: Phone:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO MN 55042 USA LAKE ELMO MN 55042 USA,
ATTN: ROB WELDON
Customer PO Salesperson Terms Created Last Rev Appx Ship
ITIM ERICKSON NET 30 DAYS I 9/15/15 9/15/16 1 0/00/0o
Serial No.
Order Comments: DUAL SPINNER SANDER
CONFIG
Build Instructions F.O.B. LITCHFIELD, MN
Other Instructions **STATE OF MN CONTRACT #100790 - - VALID THRU 1/31/2017**
Qty Part No. Description Price Ea. Net Amt,
1 9900118 - Body 106" EDGE-RS/SCIS-46-36-36 - - 46" 7 ga Stainless $12,431.00 $12,431.00
Front, 36" 7 ga Stainless radius sides (No Pockets), 36" 7 ga St
ainless Tailgate w/Hardox-450 Face, 1/4" Hardox-450 Floor, 8" I -Beam
Longsills, Air -trip ready linkage, Underside Black
1 9901701 - Installation of Dump Body to hoist
1 9900145 - Body acc'y TMTE Air trip kit, w/solenoid valve,
1 9901702 - Installation of air operated tailgate latch kit, with
solenoid valve in hydraulic valve enclosure.
1 9900147 - Body acc Box Vibrator - Cougar model DC3200
1 9901703 - Installation of Box Vibrator, with solenoid located in
hydraulic valve enclosure.
1 9900156 - Cabshield, 1/2 type Stationary Free-Standinu style,w/plain
STAINLESS STEEL canopy, Hot -Dipped Galvanized tubing construc
tion support stand, (2) shovel holders, & reservoir mounts,
Installed.
1 9900181 - Walkrail removable both sides of 10RC & RS body,
Installed
1 9900207 - Ladder Flip -A -Way Access ladder (STAINLESS STEEL) Including
Grab Handle above, and Interior Step, ea, Installed
NOTE: If changes are made to an order after a P.O. has
been issued, a fee may be assessed and e revised or
new P.O. MUST BE submitted to reflect changes.
kccepted by Date
Price:
Net Cost:
Freight:
$1,750.00
$259.00
$268.00
$1,750.00
$259.00
$268.00
$674.00 $674.00
$302.00 $302.00
$2,214.00 $2,214.00
$795.00 $795.00
$453.00 $453.00
*--- Continued ---*
QUOTEN
Total:
towmastertruck.com
Ship To: Cost:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO
ATTN: ROB WELDON
3538 Phone:
Reference Nurnber
61381 US HWY 12, Litchfield, MN55355 QT 6678
ph:320-693:7900 fx:320-693-7921 U:800-462-4517
QUOTATION
Bill To: Phone:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
MN 55042 USA LAKE ELMO
Customer PO Salesperson
ERICKSON
Serial No.
SPECIFY LOCATION HERE:
MN 55042 USA
Terms Created Last Rev Appx Ship
NET 30 DAYS ( 9/15/16 9/15/16 1 0/00/00
2 9900211 - Body ecc'y Dual 'split" sander manifolds in rear corner
posts
**NOTE: RH SPINNER APPLICATION REQUIRES ADDITIONAL
1 9900214 - Body acc'y Tailgate LEVER TOP PIN release (Single Axle
bodies only)
I 9904246 - Light Warning TMTE1SS-3 PKG: (2) STAINLESS STEEL 23H
3-light LED Micro -Edge, (2) 5M-400 Super -LED, (2) Side TIR3 LED, (2
) 400 Max B-T-T LED, & (2) 400 LED BU Lights, in Stainless M
Housings, (1) TIR3 LED Wing light, and (2) 4" LED work lights
Installed
1 9902519 - Light WHELEN MICRO PIONEER spot light, Installed
1 9900244 - Light Mirror mt HOH plow light pkg INSTALLED
1 9900266 - Fender set Minimizer MIN2260, for Single Axle, black Poly,
Installed
1 1965280 - Minimizer FKMACK2B Floor Mat Set for TDM and SGL
1 9900292 - Tool Box PRO -TECH Alum 22" x 20" x 12" tool box & Brackets
Installed (no step)
**NOTE: Located on Street Side, behind valve enclosure
1 9901028 - Camera System, Voyager model A0M713WP-VCMS10B-CE050,
w/color LCD screen, Night vision Camera, & Cables, INSTALLED
1 9901691 - RoedWatch RWSS Sensor only INSTALLED
NOTE: If changes are made to an order after a F.O. has
been issued, a tee may be assessed and a revised or
new P.O. MUST BE submitted to reflect chancles.
Accepted by Date
Price:
Net Cost:
Freight:
$311.00 $622.00
$387.00 $387.00
$4,149.00 $4,149.00
$506.00 $506.00
$667.00 $667.00
$745.00 $745.00
$118.00 $118.00
$705,00 $705.00
$64600 $646.00
$467.00 $467.00
*--- Continued ---*
QUOTEU4
Total:
towmaster1ruch.com
Ship To: Cost:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO
ATTN: ROB WELDON
Customer PO
Serial No.
3538 Phone:
Reference Number
51381 US HWY 12, Litchfield, MN 55355 QT 6678
ph: 320-693-7900 fx: 320-693-7921 Et: 8004162-4517
QUOTATION
Bill To: Phone:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
MN 55042 USA LAKE ELMO MN 55042 USA
Salesperson
ITim ERICKSON
Terms Created Last Rev Appx Ship
INET 30 DAYS 9/15/16 1 9/15/16 0/00/09
1 9902930 - RoadWatch Force America Interface CABLE ONLY for 6100,
installed
1 9900299 - Pre -Wet Towmaster/Varitech LDS-TMR-110-EGF Body Side Mt Sys
for Elliptical body. (2) 55 gal tanks, mtg hdwe, plumbing,
Elec Gravity Feed valve
1 9902483 - Installation of TMR pre -wet system (New Towmaster Body)
1 9903658 - PREWET DUAL SPINNER KIT INSTALLED
1 9901834 - Hoist OSP/Towmaster 720DH, Double Acting, W/Solid block
rear hinge point, & OSHA approved saftey props
1 9901712 - Installation of SCISSORS TYPE double acting hoist
1 9902924 - Scraper FALLS IB-10A 1" MB, w/single lift cylinder W/12"
bolt -on extension (11total), LESS CUTTING EDGES
$199.00 $199.00
$1,652.00 $1,652.00
$818.00
$604.00
$2,092.00
$818,00
$604.00
$2,092.00
$1,790.00 $1,790.00
$6,193.00 $6,193.00
1 9902822 VBL Vallite Curved Double Bevel 3/4" x 6" x 5' w/5/8" dia $90.00 $90.00
holes, cutting edge
**SCRAPER APPLICATION
1 9902830 - VBL Vallite Curved Double Bevel 3/4" x 6" x 6' w/5/8" dia $108.00 $108.00
holes, cutting edge
**SCRAPER APPLICATION
1 9901705 - Installation of underbody fixed angle scraper w/single lift $2,010.00 $2,010.00
cylinder
1 9904232 - Up Charge Electric pressure transmitter to read on LCD
screen installed
NOTE: If changes are made tc an order after a P.O. has
been issued, a fee may be assessed and a revised or
new P.O. MUST BE submitted to reflect changes.
Accepted by Date
Price:
Net Cost:
Freight:
$427.00 $427.00
*--- Continued ---*
QCOTEIN
Total:
lowmasterlruck.com
Ship To: Cust:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
3538 Phone:
Reference Number
61381 US HWY 12. Litchfield, MN 55355 QT 6678
320-693-3900 tx: 320-693-7921 tf: 800-462.4517
QUOTATION
Bill To: Phone:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO MN 55042 USA LAKE ELMO MN 55042 USA
ATTN: ROB WELDON
Customer PO
Serial No.
Salesperson Terms Created Last Rev Appx Ship
ITIM ERICKSON INET 30 DAYS I 9/15/16 I 9/15/16 0/00/00
1 9900351 - Scraper FORCE reverse/Auto-Lift system, ADD -A -FOLD valve, $466.00 $46600
installed
1 9902941 - Wing Falls RHSDL9A-HYDPB Primed LESS CUTTING EDGES $9,800.00 $9,800.00
1 9902855 - VBL 3/4" x 6" - 9' Carbon Steel Snow Blade $16200 $162.00
.
**WING APPLICATION
1 9900388 - Installation Falls SDL Series Wing - w/Bulkhead Couplers $3,804,00 $3,804.00
1 9901431 - Wing Falls RL (REAR LIFT) up charge SDL WING $391,00 $391.00
1 9900479 - Wing Falls Glo$27800
ss Black - Paint Moldboard $278.00
1 9900555 - Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH $2,743.00 $2,743.00
1 9900589 - Installation Falls Plow Hitch - 40 Series 3Line/STDELKHD $1,595.00 $1,595.00
1 9903057 - Plow Falls PR1243/SPR-TRP/NOSHU/PRI-E1/10GA LESS CUTTING $5,802,00 $5,602,00
EDGES
1 9902858 - VBL 3/4" x 6" - 12Carbon Steel Snow Blade $216,00
$21600
**PLOW APPLICATION .
1 9900625 - Plow Push Unit Falls 24/44 Series Std $80000 $800.00
.
1 9900637 - Plow Falls High Visibility Marker Set $87.00 $87.00
1 9900639 - Plow Falls Rubber Belt Deflector Kit - Installed $306.00 $306.00
1 9900681 - Plow Falls Gloss Black Paint, Rev Plow, w/installation $369.00 $369.00
NOTE: If changes are made to an order after a P.O. has
been issued, a fee may be assessed and a revised or
new P.O. MUST BE submitted to reflect changes.
Accepted by Date
Price:
Net Cost:
Freight:
*--- Continued ---*
.QCOTEIN
Total:
towmastertruck.carn
Ship To: Cust:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO
ATTN: ROB WELDON
3538 Phone:
Reference Number
61381 US HWY 12,LItchfleld, MN55355 QT 6678
ph: 320-693-7900 Ix:320-593-7921 t800-462,4517
QUOTATION
Bill To: Phone:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
MN 55042 USA LAKE ELMO
MN 55042 USA
Customer PO Salesperson Terms Created Last Rev Appx Ship
'Tim ERICKSON INET 30 DAYS I 9/15/16 9/15/16 0/00/00
Serial No.
1 9900757 - Hitch TMTE Heavy Duty plate assembly, $312.00 $312.00
1 9901716 - Hitch Installation of Pup Hitch (weld in style)
**NOTE Includes transfer of OEM glad hands and electrical socket to
rear plate.
$687.00 $687.00
1 9900764 - Hitch PREMIER 2300 Air Cushion Pintle, installed $702.00 $702.00
1 9900996 - Sander Falls lASD-6CDSS-6P-1D-25-LM Salt Special 6, $5,276.00 $5,276.00
Stainless Steel Unit, LH & RH Discharge, Dual Poly Spinner Ass'y,
1 9901722 - Sander Install dual spinner w/uni-directional reversible $1,093.00 $1,093.00
auger & dual manifolds RH & LH rear
1 9900814 - Sander Falls Stainless Steel (optional) salt shield $195.00 $195.00
**NOTE: FOR RH DISCHARGE OPENING
1 9900823 - Sander TMTE Exterior (removable) sander/tailgate spill $356.00 $356.00
plates, Stainless Steel
1 9900851 - Valve System, Force Add -A -Fold MCV-ISO Valve 9 Functions , $9,960.00 $9,960.00
INSTALLED
1 9902497 - Control System Force ULTRA-4-6100 Commander control, $11,850.00 $11,850.00
Installed
1 9900874 - Filter Force IN -TANK mounted filter installed
1 9900862 - Reservoir TMTE Cabshield mt (stainless steel) w/intank
filter provision, installed
1 9900888 - Pump Force FASD45L LS (6 ci) installed
NOTE, If changes are made to an order after a P.O. has
been issued, a fee may be assessed and a revised or
new P.O. MUST BE submitted to reflect changes.
Accepted by Date
Price:
Net Cost:
Freight:
$446.00 $446,00
$2,182.00 $2,182.00
$3,523.00 $3,523.00
*--- Continued ---*
QUOITIN
Total:
towm aster truck.com
Ship To: Cust:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO
ATTN: ROB WELDON
Customer PO Salesperson
ITIM ERICKSON
Serial No.
3538 Phone:
MN 55042 USA
Reference Number
61381 US BVVY12.LitchHekt, MPI 5555 QT 6678
ph:320-692,7900 tx:320-6934921 H:800-462-4517
QUOTATION
Bill To: Phone:
LAKE ELMO, CITY OF
3445 IDEAL AVE NORTH
LAKE ELMO
MN 55042 USA
Terms Created Last Rev Appx Ship
NET 30 DAYS 9/15/16 9/15/16 0/00/00
1 9900871 - Switch TMTE BODY UP Installed (electric controls only)
1 9900884 - Sensor Force Low oil indicator system, SLIM -LINE AND
CABSHIELD MOUNTED w/light mounted in cab, installed
1 9901013 - Super Tough cover hose in lieu of TOUGH COVER hose SGL
application
1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY 5 yr Steel/Stainless Steel
Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger H
oists; 4 yr SwapLoader Hoists; 2 yr Hyd, Snow Equip, Tele Hoists, and
all other items
1 OPTION - Option to consider:
PTE-1248 (TRIP EDGE) POLY PLOW IN LIEU OF QUOTED ABOVE ADD $2,022.00
STP-1248 (TRIP MOLDBOARD) POLY PLOW IN LIEU OF QUOTED ABOVE ADD
$1,555.00
NOTE: If changes are made to an order after a P.O. has
been issued, a fee may be assessed and a revised or
new F.O. MUST BE submitted to reflect changes.
Accepted by Date
Price:
Net Cost:
Freight:
Total:
$182.00
$207.00
$182.00
$207.00
$520.00 $520.00
$108,451.00
$108,451.00
$108,451.00
QUOTE114
nussgrp.com
0 6500 US HWY 63 5, PO BOX 6699
ROCHESTER, MN 55903
507-288-9488 507-424-4156 (FAX)
2195 W CTY RD C2, PO BOX 130820
ROSEVILLE, MN 55113
651-633.4810 651-635-0928 (FAX)
VE_I-11CLE PURCHASE AGREEMENT
ip NEW DUSED DTRAILER DORDER OUT DIN STOCK
CITY OF LAKE ELMO
PURCHASER
3800 LAVERNE AVE NORTH
ADDRESS
LAKE ELMO, MN
CITY STATE
651-747-3941
PHONE NUMBER
DAKOTA
COUNTY
FAX NUMBER
0 2625 QUAIL RD NE
SAUK RAPIDS, MN 56379
320-253-6941 320.253-0176 (FAX)
53976 208TH LN, PO BOX 969
MANKATO, MN 56002
507-345-6225 507-387-5886 (FAX)
0 3028 TRUCK CENTER DR
DULUTH, MN 55806
218-628-0313 218-628-1822 (FAX)
0 12540 DUPONT AVE S
BURNSVILLE, MN 55337
952-894-9595 952-894-1619 (FAX)
DATE: 09/30/2016
SALESPERSON: PROW
CONTACTI7ITLE
E-MAIL ADDRESS
55042
ZIP CODE
The Undersigned Purchaser hereby agrees to purchase from NUSS TRUCK GROUP INC. or SUBSIDIARY, hereinafter referred to as the Dealer, 1
used vehicle(s) together with the equipment below set forth (which vehicle(s) and equipment are called "said vehic(e(s)") to be delivered on or about
according to the following specifications, terms, and conditions:
STOCK NO.
YEAR
2017
MAKE MODEL
MACK GU812
WARRANTIES and/or REPRESENTATIONS
0 Manufacturer's Warranty Applies
0 AS -IS: NO DEALER WARRANTY. DEALER DISCLAIMS ANY
& ALL EXPRESS OR IMPLIED WARRANTIES.
El Other:
PURCHASER INITIAL HERE:
GVWR/GCWR: The Gross Vehicle Weight (GVVVR), or Gross Combi-
nation Weight Rating (GCWR), of the vehicle subject to this order is
lbs. Seller disclaims any and all liability for dam-
ages resulting from operation of the vehicle in excess of the above
stated GVWR or GCWR.
PURCHASER INITIAL HERE:
TYPE OF TRANSACTION
El Financed. Finance Company:
LJ Cash (inc)uding customer based financing).
Lien Holder:
Phone #:
DRIVERIINSURANCE INFORMATION (for 2000 form)
Insurance Agent:
Insurance Company:
Policy #:
Driver's License #:
Date of Birth:
ADDITIONAL ITEMS OR CONDITIONS OF SALE:
EQUIPMENT TO BE TRADED
NO, YEAR
STOCK N
MAKE
YEAR MAKE
MILEAGE
VIN
PENDING
BASE PRICE OF VEHICLE SOLD
1, Total of Options/Accessories (carried over from Addendum)
2. Dealer Retail Price
3. Discount
4. Total Cash Price (2 less 3)
5. Trade-in Allowance
6, Trade Difference (4 less 5)
7. MN Sales Tax on Trade Difference 6.50%
6, Federal Excise Tax
9. License / Registration Fees
10. City/County Excise Tax
11. Document Fee
12. Warranty
13. Balance Due to on trade-in
14. Sub Total (Sum 6 through 13)
15. Less Cash Down Payment on Order
16. Sub Total (14 less 15)
17, Less Additional Cash Due
DUE ON DELIVERY
DELIVER TO.
DELIVERY INFORMATION
TOWMASTER, LITCHFIELD, MN
ODEL MILEAGE
ODEL MILEAGE
VIN
V N
new or
$108,375.00
$0.00
$108,375.00
S0.00
$108,375,00
$0,00
$108,375,00
$7,044,38
$0.00
$0,00
$0.00
$75,00
$3,445.00
$0.00 1
$118,939,38 1
$0.00
$118,939.38
$0.00
$118,939.38
REV I I-09A DEALER COPY
PURCHASER INITIAL HERE:
IT IS FURTHER UNDERSTOOD AND AGREED
This Purchase Contract is subject to the following terms and conditions which have been mutually agreed upon:
1. That the Purchaser, before or at the time of taking delivery of the motor vehicle covered by the Purchase contract, will execute such other
forms of agreements or documents as may reasonably be required by the dealer
2. If the Manufacturer makes any changes in the model or design of any accessories and/or parts of any new motor vehicles at any time, it
does not create any obligation on the part of the Dealer to make corresponding changes in the vehicle covered by this order either before
or subsequent to the delivery of such vehicle to the Purchaser.
3. The Dealer shall have the right to re -appraise the motor vehicle to be traded -in or modify accordingly the delivery price of the motor vehicle
purchased herein, if the said trade-in vehicle is subsequently damaged or parts and/or accessories have been removed or replaced, or if it
exceeds any mileage/kilometer limitation stated on the face of this contract.
PURCHASER INITIAL HERE:
TERMS AND CONDITIONS
This purchase agreement is tendered by the Purchaser for acceptance by the Dealer, and it will not be binding upon the Dealer
unless accepted and signed by the Dealer.
If the terms of payment herein provided are other than cash, the Purchaser agrees to execute and deliver to the Dealer, prior to the
delivery of said vehicle(s), a security agreement, in the form customarily required by it; covering said vehicle(s) in order to secure the payment
of the indebtedness due hereunder. The Purchaser further agrees that this purchase agreement shall be subject to all the terms and conditions
of said security agreement, which shall supersede this purchase agreement to the extent inconsistent herewith; provided that Purchaser's war-
ranty as to any used motor vehicle or equipment traded in by the Purchaser and taken by the Dealer as part payment hereunder (hereinafter
such used motor vehicle or equipment is called the "used equipment") shall survive the execution of the security agreement.
The Purchaser warrants that the used equipment, if any, is free and clear of all liens and/or encumbrances of any nature whatsoever,
and that the Purchaser has good and marketable title to the used equipment at the time of delivery thereof to the Dealer, unless noted otherwise
under other conditions of sale. The used equipment is to be delivered to the Dealer in the same condition and appearance in which it was when
first inspected by the Dealer or its agent. The Dealer, upon delivery of the used equipment, shall have the right once again to inspect the used
equipment, and the Dealer shall be the sole judge as to its condition, with the right to accept or reject the used equipment at its option, If the
used equipment is not in a condition and appearance as good as it was when first inspected by the Dealer, the Dealer shall have the right to
revalue the amount of allowance offered for such equipment and the total cash purchase price shall be increased accordingly. The Purchaser
agrees that the amount of the allowance made upon the used equipment, if any, is to be applied by the Dealer as part payment on the purchase
price of said vehicle(s).
The Dealer shall not be held responsible for any loss, damage, detention, delay or failure to deliver resulting from any cause which is
unavoidable or beyond its reasonable control, including, but not limited to, fire, flood, natural disaster, strike or labor disturbance, accident, van-
dalism, riot or insurrection, war, any order, decree. law or regulation of any court, government or governmental agency, shortage of materials,
demand in excess of available supply, failure or interruption of normal transportation or power facilities; AND IN NO EVENT SHALL THE
DEALER BE LIABLE FOR CONSEQUENTIAL DAMAGES; INCLUDING, BUT NOT LIMITED TO, LOSS OF INCOME. The receipt of said vehi-
cle(s) by the Purchaser upon delivery shall constitute a waiver of all claims for loss or damage due to delay.
In the event that the within purchase agreement is accepted by the Dealer and the Purchaser fails to accept delivery and perform this
contract pursuant to its terms, the Dealer shall have the right to retain the amount paid to the Dealer in cash and/or the used equipment on
account of the purchase price of said vehicle(s) as liquidated damages in addition to such other rights as the Dealer may have under law. In the
event that the within purchase agreement is canceled by mutual written agreement of the Dealer and the Purchaser or if the Dealer is unable to
make delivery of said vehicle(s), the Dealer will return and the Purchaser will accept the cash and the used equipment (or if the used equipment
shall have been sold, the net amount received by the Dealer from the sale thereof) in full discharge of any obligations of the Dealer to the Pur-
chaser hereunder.
A security interest in said vehicle(s) shall remain in the Dealer until the payment in full of the purchase price or, if the terms of pay-
ment herein provided are other than cash, until the execution and delivery of a security agreement, as hereinabove provided, at which time the
terms of said security agreement shall control.
In the event of Purchaser's failure to make payment of the purchase price when due, the Dealer may take immediate possession of
said vehicle(s), without demand or further notice. For this purpose and in furtherance thereof, the Purchaser shall, if the Dealer so requests,
make said vehicle(s) available to the Dealer at a reasonably convenient place designated by it, and the Dealer shall have the right, and the
Purchaser does hereby authorize and empower the Dealer, its agents, servants or employees, to enter upon the premises wherever said vehi-
cle(s) may be and remove the same; and the Purchaser hereby expressly waives any action or right of action of any kind whatsoever against
the Dealer, its agents, servants or employees because of the removal, repossession or retention of said vehic/e(s) or otherwise.
The Purchaser agrees that if the cost of labor, materials, body, accessories or other equipment or component parts increases beyond
the basis upon which the price set forth herein was established, then the Dealer, at any time before delivery, may give the Purchaser written
notice of an increase in price, and such increased price shall be the contract price, unless Purchaser within ten days thereafter shall give Dealer
written notice of cancellation. Any such increase in the contract price, pursuant to this provision, however, shall not prevent additional increases,
if necessary, under the circumstances set forth herein at any time prior to delivery.
If the cost to the Dealer of insurance to be furnished by the Dealer hereunder is increased at any time prior to the delivery of said
vehicle(s) the Purchaser agrees to pay for the insurance herein provided for at such increased rate.
ALL TAXES NOW OR HEREAFTER IMPOSED UPON THE SALE OF SAID VEHICLE(S) SHALL BE PAID BY THE PURCHASER.
The Purchaser agrees that all previous communications between the Purchaser and the Dealer, either verbal or written, with refer-
ence to the subject matter of this purchase agreement, are hereby abrogated. The Purchaser further agrees that no modification of this Agree-
ment shall be binding upon the Dealer unless such modifications shall be in writing and agreed to and accepted in writing by authorized person-
nel of the Dealer.
This instrument contains the entire agreement between the parties, and there are no understandings or representations not con-
tained herein.
THE DEALER AND THE MANUFACTURER MAKE NO WARRANTIES AS TO SAID VEHICLE(S), EXPRESS, IMPLIED, OR IMPLIED BY LAW,
EXCEPT THE MANUFACTURER'S STANDARD VEHICLE WARRANTY, A COPY OF WHICH HAS BEEN DELIVERED TO THE PURCHASER AND
WHICH IS INCORPORATED HEREIN BY REFERENCE. THE DEALER AND THE MANUFACTURER SPECIFICALLY DISCLAIM ANY IMPLIED
WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR CONSEQUENTIAL. DAMAGES.
THIS MAY BE A BINDING CONTRACT AND YOU MAY LOSE ANY DEPOSITS IF YOU DO NOT PERFORM ACCORDING TO ITS TERMS,
UNLESS OTHERWISE STATED, ALL INCENTIVES TO THE DEALER,
THE TERMS AND CONDITIONS HEREOF ARE A PART OF THIS AGREEMENT, THE PURCHASER ACKNOWLEDGES HAVING READ THIS
AGREEMENT INCLUDING SUCH TERMS AND CONDITIONS AND FURTHER, PURCHASER ACKNOWLEDGES RECEIVING A COPY OF THIS
AGREEMENT.
Buyer Signature
Dealer Accepted X
Buyer Name/Title
DATE
DATE
THIS ORDER IS NOT VALID UNLESS ACCEPTED AND SIGNED BY
A SALES MANAGER OR OFFICER OF THE COMPANY,
REV I I-09A
DEALER COPY
-11 Jr: CITY" (
LAKE ELM )
STAFF REPORT
DATE: November 1.5, 2016
CONSENT
ITEM #: 23
AGENDA ITEM: Accept Resignation of Administrative Assistant
SUBMITTED BY: Kristina Handt, City Administrator
PROPOSAL DETAILS/ANALYSIS:
Administrative Assistant Patti Stucke has submitted her resignation effective November 6, 2016. The
Council is respectfully requested to accept her resignation.
RECOMMENDATION:
If removed from the consent agenda:
Motion to accept the resignation of Patti Stucke effective November 6, 2016
TI 1 1-; CITY OF
1 AKE ELMO
STAFF REPORT
DATE: November 15, 2016
REGULAR
ITEM #: 24
AGENDA ITEM: Canvass Election Results
SUBMITTED BY: Julie Johnson, City Clerk
PROPOSAL DETA1LS/ANALYSIS:
The City Council functions as the Canvassing Board for municipal elections and must canvass the
returns and declare the results of the election between 3 and 10 days after the election.
The Council should recess to a Canvassing Board meeting, take the oath of office as Canvass
Board Members, canvass the results, and then adjourn the Canvassing Board meeting and return
to the regular Council Meeting.
1 will receive the official abstract with election statistics from Washington County on Monday and
will use those figures to prepare the official results and a Resolution for the Canvassing Board. A
copy will be provided to each Councilmember prior to the start of the meeting.
RECOMMENDATION:
Staff recommends the following action during the Canvassing Board meeting:
Motion adopt Resolution 2016-101 Canvassing the Results of the 2016 General Election
JI 1F-7, oF
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
BACKGROUND:
MAYOR AND COUNCIL COMMUNICATION
DATE: 11/15/2016
REGULAR
ITEM #: 25
Diedrich Property Preliminary Plat Extension
Emily Becker, City Planner
Kristina Handt, City Administrator
Stephen Wensman, Planning Director
The property known as Diedrich Property Preliminary Plat, PID #s 36.029.21.32.0002 and
36.029.21.32.0034, was granted Preliminary Plat approval by the City Council by Resolution 2015-056
on July 21, 2015. The approval was for a 46-unit single family attached (townhouse) development to be
located on slightly over 15 acres of land immediately east of Lake Elmo Avenue and north of Hunters
Crossing development. The approval was subject to 16 conditions; the Resolution outlining these
conditions is attached.
According to Lake Elmo City Ordinance 153.07, a subdivider of land must submit a final plat
within 180 days after approval of preliminary plat or the plat will be considered void. As such,
the applicant had requested and was granted Preliminary Plat Extension by Council on December
15, 2015 to allow for more time to arrange bank financing and prepare for final plat. This
extension will expire December 1, 2016. The applicant is again requesting an extension to obtain
due diligence and financing.
ISSUE BEFORE COUNCIL:
The Council is respectfully requested to consider a request by Gerhard Rieder for a Preliminary Plat
Extension for the Diedrich Property Preliminary Plat.
PROPOSAL DETAILS/ANALYSIS:
Development Concerns. The attached resolution includes conditions that address the following,
development concerns:
Need for Updated Construction Plans. As previously stated, Preliminary Plat approval was
subject to a number of conditions. One of these conditions was that the applicant shall update all
of the landscaping and construction plans to reflect the updated site plan that includes a public
right-of-way within the project area, and these must be approved by the City Engineer. The site
plan was changed due to concerns over how the City will 'maintain its sewer and water infrastructure
and required right-of-way along CSAH 17 and stonnwater management facilities. These plans have
City Council Meeting 11/15/2016 Regular Agenda Item #30
not yet been updated, and while Staff has expressed a concern about the number of changes that
will likely need to be made, these changes can be addressed at the time of Final Plat application.
Zoning. The property was not rezoned to Urban Medium Density at the time of Preliminary Plat
approval. The property is still zoned Rural Development Transitional. The Preliminary Plat closely
meets the density requirements of Urban Medium Density zoning, and a Comprehensive Plan
Amendment was processed to re -guide the property to Urban Medium Density in 2013. The
applicant has applied for a Zoning Map Amendment to rezone property to Urban Medium Density
to align the zoning with the Comprehensive Plan. A public hearing regarding the rezoning is
planned for December 12, 2016, and it is anticipated that Council will consider the request on
December 20, 2016.
Outlot D of Hunters Crossing. Outlot D of Hunters Crossing was included in the approved
Preliminary Plat of the property. However, this parcel is still owned by Ryland Group,
Inc./CalAtlantic, and the Preliminary Plat application was not signed by Ryland Group,
Inc./CalAtlantic. According to meeting minutes from the Planning Commission meeting on June
22, 2015, Lennar (no longer working on the project) had planned to work with Ryland Group, Inc.
on procuring Outlot D. However, no definite plans or agreements had been made. The ownership
of this outlot will need to be transferred in order for the property to be platted as approved.
Development Impact/Benefit. Staff has expressed support for the project because of its impact on the
completion of the northern half of the segment of 5' Street to the east of Lake Elmo Avenue.
If Extension Is Not Approved. If the requested extension is not approved, the applicant will need to
submit a new preliminary plat application in order to pursue any development on the affected property.
This would be a significant added cost to the applicant along with additional Staff time and a possible
delay to a developer.
Applicable Regulations. The Staff Report for the previous extension included language from the
State Statute listed below that prohibits any amendment to a comprehensive plan or official control
that applies to or would affect the use, development density, lot size, lot layout, or dedication or
platting required or permitted by the approved application for one year following preliminary
approval unless the subdivider and the municipality agree otherwise. Because it has been more than
one year since the initial Preliminary P1at approval, this no longer applies.
Statute 462.358
Subd. 3c, Effect of subdivision approval.
For one year following preliminary approval and for two years following final approval,
unless the subdivider and the municipality agree otherwise, no amendment to a
comprehensiveplan or official control shall apply to or affect the use, development density,
lot size, lot layout, or dedication or platting required or permitted by the approved
application. Thereafter, pursuant to its regulations, the municipality may extend the period
by agreement with the subdivider and subject to all applicable pelformance conditions and
requirements, or it may require submission of a new application unless substantial physical
activity and investment has occurred in reasonable reliance on the approved application and
the subdivider will suffer substantial financial damage as a consequence of a requirement to
submit a new application. In connection with a subdivision involving planned and staged
development, a municipality May by resolution or agreement grant the rights referred to
Page 2
City Council Meeting 11/15/2016 Regular Agenda item #30
herein for such 1eriods ofIine iongcr than two years which it determines to he reasonable
and appropriate,
FISCAL IMPACT:
5o, Street. The City will require that the applicant enter into a developer's agreement with the
City to specify the financial responsibilities for various aspects of the subdivision and related
public improvements. It is expected that the project will include the construction of the northern
half of the segment of 5th Street to the east of Lake Elmo.
Municipal services and property taxes. The developer is expected to pay the Water
Availability Charge for the entire development at the time a final plat ($138,000 per unit) and
Sewer Accessibility Charge ($138,000) similar to other developments that are connecting to the
Municipal services. In addition, at the time of building permit issuance, water and sewer
connection charges will be collected in the amount of $2,000/unit ($92,000).When fully
developed, the property taxes will produce roughly ($350,000x46).002--$32,200) in increased
revenue per year.
OPTIONS:
The Council may:
• Approve the request for Preliminary Plat Extension.
• Deny the request for Preliminary Plat Extension.
RECOMMENDATION:
Staff recommends that the Council approve the requested Preliminary Plat Extension for a period of one
year. The applicant will need to again request an extension or file for Final Plat approval by December 1,
2017. Staff recommends that the Resolution include the following conditions to address development
concerns previously outlined in this report:
1. Fee owner of Outlot D of Hunters Crossing (Ryland Group, Inc.), must provide a letter
approving the Preliminary Plat, and negotiations must be executed between the Applicant
and owner ofOutlot D of Hunters Crossing to include this outlot in the Final Plat.
2. The Council shall approve the Zoning Text Amendment to rezone the Property to Urban
Medium Density Residential.
3. The applicant shall agree to update the preliminary plat and construction plans including
landscape plans to reflect public right-of-way within the project area at the time of final
plat.
"Move to adopt Resolution No. 2016-102 approving the Diedrich Property Preliminary Plat
extension for one year, with outlined conditions."
ATTACHMENTS:
Page 3
City Council Meeting 11/15/2015 Regular Agenda Item #30
• Resolution No. 2016-102 approving the Diedrich Property Preliminary Plat extension
for one year.
• Resolution No. 20 5-088 approving the Diedrich Property Preliminary Plat extension for
one year.
• Resolution No. 2015-056 approving the Diedrich Property Preliminary Plat
• Diedrich Property Preliminary Plat
Page 4
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-102
A RESOLUTION APPROVING EXTENSION FOR DIEDRICH PROPERTY PRELIMINARY
PLAT TO FILE FOR FINAL PLAT
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Gerhart Rieder, property owner, 7401 Wyndham Way, Woodbury, MN
55125, submitted an application to the City of Lake Elmo (City) for a preliminary plat for a 46-
unit singled family attached (townhouse) development on approximately 15 acres in the RT
Rural Development Transitional Zoning District (PID#s: 36.029.21.32.0002 and 36.029.21.0034)
referred to as Diedrich Property Preliminary Plat, a copy of which is on file in the City of Lake Elmo
Planning Department; and
WHEREAS, the Preliminary Plat includes Outlot D of Hunters Crossing and is still owned
by Ryland Group, Inc.; and
WHEREAS, on July 7, 2015, the Lake Elmo Planning Corrunission reviewed and
recommended approval of the Diedrich Preliminary Plat; and
WHEREAS, on July 21, 2015, the Lake Elmo City Council adopted Resolution 2015-
056 granting preliminary plat approval for a 46-unit singled family attached (townhouse)
Development.; and
WHEREAS, on December 15, 2015, the Lake Elmo City Council adopted Resolution
2015-88 approving a 12-month extension to the Final Plat submittal deadline of the approved
plat to allow for additional time to prepare for financing and other planning activities, thereby
extending the final plat application deadline to December 1, 2016; and
WHEREAS, the property was granted a Comprehensive Plan Amendment amending the
Property's planned land use to Medium Density Residential but has not yet been granted a
Zoning Map Amendment to amend the property's zoning to Urban Medium Density Residential;
and
WHEREAS, a condition of Preliminary Plat was that the applicant update all of the
landscaping and construction plans to reflect the updated site plan that includes a public right-of-
way within the project area, and these plans have not yet been submitted; and
WHEREAS, Gerhart Reider has requested an additional 12-month extension to the Final
Plat submittal deadline of the approved plat to allow for additional time to prepare for financing
and other planning activities;
Resolution 2016-
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby
approve a 12-month extension for the Diedrich Property Preliminary Plat, thereby extending the
final plat application deadline to December 1, 2017, with the following conditions:
1. Fee owner of Outlot D of Hunters Crossing (Ryland Group, Inc.), must provide a
letter approving the Preliminary Plat, and negotiations must be executed between
the Applicant and owner of Oudot D of Hunters Crossing to include this outlot in
the Final Plat.
2. The Council shall approve the Zoning Text Amendment to rezone the Property to
Urban Medium Density Residential.
3. The applicant shall agree to update the preliminary plat and construction plans
including landscape plans to reflect public right-of-way within the project area at
the time of final plat.
Passed and duly adopted this 15th day of November, 2016 by the City Council of the City of
Lake Elmo, Minnesota.
Mike Pearson, Mayor
Gary Rieder, Applicant
ATTEST:
Julie Johnson, City Clerk
Resolution 2016-
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2015-88
A RESOLUTION APPROVING
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Gerhart Rieder, property owner, 7401 Wyndham Way, Woodbury, MN
55125, submitted an application to the City of Lake Elmo (City) for a preliminary plat for a 46-
unit singled family attached (townhouse) development on approximately 15 acres in the RT-
Rural Development Transitional Zoning District (PID: 36.02921.32,0002) referred to as Lennar
Diedrich Property Preliminary Plat, a copy of which is on file in the City of Lake Elmo Community
Development Department; and
WHEREAS, on July 7, 2015, the Lake 'Elmo Planning Commission reviewed and
recommended approval of the Lennar Diedrich Preliminary Plat; and
WHEREAS, on July 21, 2015, the Lake Elmo City Council adopted Resolution 2015-
056 granting preliminary plat approval for a 46-unit singled family attached (townhouse)
development
WHEREAS, Gerhart Reider has requested a 12-month extension to the Final Plat
submittal deadline of the approved plat to allow for additional time to prepare for financing and
other planning activities;
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby
approve a 12-month extension to the Final Plat deadline for the Lennar Diedrich property
residential subdivision, thereby extending the final plat application deadline to December 1,
2016.
Passed and duly adopted this 15th day of December, 2015 by the City Council of the City of
Lake Elmo, Minnesota.
Pearson, Mayor
ATTEST:
JuliejJohnson,'Ciity Clerk
Resolution 2015-
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2015-056
A RESOLUTION APPROVING A PRELIMINARY PLAT FOR
THE LENNAR DIEDRICH TOWNHOUSES
WHEREAS, the City of Lake Elmo is a municipal coiporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Lennar Corporation, 16305 36th Avenue North, Plymouth, MN (Applicant)
has submitted an application to the City of Lake Elmo (City) for a Preliminary Plat for the
Lennar Diedrich Townhouses subdivision, a copy of which is on file in the City of Lake Elmo
Community Development Department; and
WHEREAS, the Lake Elmo Planning Commission held public hearing on June 22, 2015
to consider the Preliminary Plat request; and
WHEREAS, the Lake Ehno Planning Commission has submitted its report and
recommendation concerning the Preliminary Plat as part of a memorandum to the City Council
from Community Development Director Kyle Klatt for the July 7, 2015 Council Meeting; and
WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending
approval of the Preliminary Plat; and
WHEREAS, the City Council reviewed the Preliminary Plat at its meeting held on July
7, 2014 and made the following findings of fact:
1) That the preliminary plat is consistent with the Lake Elmo Comprehensive Plan and the
Future Land Use Map for this area.
2) That the preliminary plat complies with the City's Urban 'Medium Density Residential
zoning district regulations.
3) That the preliminary plat complies with all other applicable zoning requirements,
including the City's landscaping, storm water, sediment and erosion control and other
ordinances with the plan revisions as requested by City Staff and consultants.
4) That the preliminary plat complies with the City's subdivision ordinance.
5) That the preliminary plat is consistent with the City's engineering standards provided the
plans are updated to address the City Engineer's comments documented in a letter dated
June 17, 2014.
6) That there are no City parks located within 1/2 mile of the proposed subdivision.
7) That the updated development plans indicate that proposed structures on Lots 29-32 are
located too close to the property line and that the development plans must be updated to
move these structures to the required setbacks prior to the submission of a final plat.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby
approve the preliminary plat for the Lennar Diedrich Townhouses subdivision subject to the
following conditions:
1) The landscape plan and tree preservation plan shall be reviewed and approved by an
independent forester or landscape architect in advance of the approval of a final plat and
final construction plans.
2) The final landscape plan shall incorporate additional plantings where feasible adjacent to
the shared property lines with parcel at 11490 Hudson Boulevard.
3) The applicant shall be responsible for updating the final construction plans to include the
construction of all improvements within the Lake Elmo Avenue (CSAH 17) right-of-way
as required by Washington County and further described in the review letter received
from the County dated March 3, 2015. The required improvements shall include, but not
be limited to the construction of a northbound right tum lane and southbound center tum
lane.
4) The developer shall follow all of the rules and regulations spelled out in the Wetland
Conservation Act, and shall acquire the needed permits from the Valley Branch
Watershed District prior to the commencement of any grading or development activity on
the site.
5) The applicant shall enter into a maintenance agreement with the City that clarifies the
individuals or entities responsible for any landscaping installed in areas outside of land
dedicated as public park and open space on the final plat.
6) The developer shall be required to pay a fee in lieu of park land dedication equivalent to
the fair market value for the amount of land that is required to be dedicated for such
purposes in the City's Subdivision Ordinance. A cash payment in lieu of land dedication
shall be paid by the applicant prior to the release of the final plat for recording.
7) The applicant must enter into a separate grading agreement with the City prior to the
commencement of any grading activity in advance of final plat and plan approval. The
City Engineer shall review any grading plan that is submitted in advance of a final plat,
and said plan shall document extent of any proposed grading on the site.
8) All required modifications to the plans as requested by the City Engineer in a review
letter dated June 17, 2015 shall be incorporated into the plans prior to consideration or a
final plat.
9) The applicant shall update all of the landscaping and construction plans to reflect the
updated site plan that includes a public right-of-way within the project area. These
updated plan shall be subject to review and approval by the City Engineer.
10) Although the updated site plan does not incorporate a private street, any request for
flexibility from City regulations and standards must be considered and addressed as part
of the final plat submission.
11) The final construction plans for the Diedrich Townhouses subdivision shall include, at a
minimum, the northern portion of 5th Street if a joint construction project between the
applicant and Ryland Homes does not proceed in advance of a final plat submission for
the applicant's site.
12) The architectural covenants for the homeowner's association shall include provisions that
discourage blank garage doors. All garage doors shall incorporate windows or decorative
trim to minimize the visual impact of the garage -forward home design.
13) Prior to recording the Final Plat for any portion of the area shown in the Preliminary Plat,
the Developer shall enter into a Developers Agreement acceptable to the City Attorney
that delineates who is responsible for the design, construction, and payment of public
improvements.
14) The site plan and construction plans shall be revised to include a sidewalk along at least
one side of all streets within the subdivision.
15) The applicant shall pay a Water Availability Charge consistent with the Lake Elmo Fee
Schedule for the entire development prior to the release of the final plat for recording,
regardless of project phasing.
16) The developer shall secure a written grading agreement from Excel Energy concerning
the proposed grading activity underneath an existing power line easement across the
property prior to submission of a final plat.
Passed and duly adopted this 2Ist day of July 2015 by the City Council of the City of Lake
Elmo, Minnesota.
Mike Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
j
01,Atit A
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DIEDRICH PROPERTY
PRELIMINARY PLAT
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5. PRELIMINARY SITE PLAN
6-7, PRELIMINARY UTILITY PLAN
8. PRELIMINARY GRADING PLAN
9. EROSION coNTRoE PLAN
10, PRELIMINARY SEEDING PLAN
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THE GTI )1,
1;\ K E ELN
AYOR & COU CIL
CO UNICATION
DATE: November 15, 2016
REGULAR
ITEM #26
AGENDA ITEM: Tahoe Response Policy
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: City Administrator
REVIEWED BY:
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ................. .......... ........ City Ad in i it is tra tor
Report/Presentation............. ..... ......................... .............. Fire Chief
Questions from Council to Staff............. ..... ....... ....... ..... . ..... Mayor Facilitates
Call for Motion ............ ....... ........ ............ ..... .......... Mayor & City Council
Discussion ........ ........................................ ..... . ...... ........... Mayor & City Council
Action on Motion................ ...... .................... ....... ......... Mayor Facilitates
POLICY RECCOMENDER:
FISCAL IMPACT: N/A
SUMMARY AND ACTION REQUESTED: Copy of ''Tahoe Response Policy" requested by
Council at October 18, 2016 meeting.
LEGISLATIVE HISTORY: We began operating a "Duty Vehicle" (originally was a used
Crown Vic and now Tahoe's) in 2002 to improve response times and get a trained Responder on
scene ASAP, when available, as we had no fulltime staff This vehicle was rotated between the 3
Chief Officers, for one week periods. Over time we discovered the shortcoming of this type of
vehicle and in 2007, we moved to the larger SUV style to allow for all the necessary equipment to
be carried and provide a safer response in all types of weather and terrain. When a Fulltime Chief
was hired, we moved to the second Duty Vehicle as it was necessary for the Chief to have a vehicle
24/7 to allow for the Chief to respond Monday thru Friday 8-4:30, on "larger" events outside
-- page 1 --
City Council Meeting !Regular Agenda Item 1426)
November 15, 2016
scheduled work hours, Mutual Aid, Duty Officer rotation, provide back up, etc., when available.
The second Duty Vehicle also increased our chances of a responding Duty Officer. And allow us
to provide "back up".
BACKGROUND INFORMATION (SWOT);
Strengths Improved service to community with quicker response.
Weaknesses
Outside of scheduled Duty Crew shifts, response is on an
"availability" basis. Limited number of staff that are qualified to
respond in the Duty Vehicle as they must be trained to a level that
allows them to be the Incident Commander in any situation.
Opportunities Clarify response protocols for Duty Vehicles, (Tahoes)
Threats Inability to provide 24/7 staffing for Duty Vehicles.
RECOMMENDATION: Review policies.
ATTACHMENTS:
Policy 03-204, DUTY CREWS
Policy 03-205, USE OF FIRE DEPARTMENT VEHICLES
Standard Operating Guideline (SOG), DUTY OFFICER
-- page 2 --
E
FIE
E TPSLICY
POLICY #03-204 I TITLE: DUTY CREWS
CITY ADMINISTRATOR
FIRE CI I1EF
12/9/14
DATE
GENERAL:
1. Duty Crews will be classified as follows:
DAYTIME DUTY CREW - Monday - Friday, 0800-1630 hrs.
NIGHTIME DUTY CREW - Monday - Thursday, 2200-0500 hrs. ending Friday
AM)
2. No Duty Crews will be scheduled on the following holidays, (actual and
observed):
New Year's Day January 1
Martin Luther King Jr. Birthday 3rd Monday in January
President's Day 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day First Monday in September
Veteran's Day November 11th
Thanksgiving Day 4°' Thursday in November
Friday after Thanksgiving 4t1i Friday in November
Christmas Eve December 24th
Christmas Day December 25th
New Years Eve (non observed holiday) December 31st
(Only shifts that START on the Holiday will be cancelled) All events will be
toned as ALL CALLS on these days.
3. Paging During Duty Crew Shifts:
• Duty Crew Tone - No Credit, Pay Only
• All Call Tone - All available personnel respond. Credit and Pay.
12/9/14
-1-
POLICY # 03-204
TITLE: DUTY CREWS
For the purpose of paging, the following criteria will be used to determine the
proper page. The call types listed below are designated as ALL CALL, all other
responses will be categorized as DUTY CREW. The OIC/Duty Officer has the
ability to request an ALL CALL at any time. In the event of an incorrectly
paged event due to a Dispatcher error, this ALL CALL will be a non-credit, pay
only event.
o Report of Any Fire whether confirmed or not. This does not include
fire alarms.
o All accidents (MVA, 10-52's) that are paged as requiring extrication.
o Tones paged out as an "All Call".
o Mutual Aid
4. All qualified personnel will be assigned to a duty crew.
5. Duty Crews will respond in the appropriate vehicles (see Incident Response
SOG).
6. If for any reason a member is not able to cover their assigned shift, it will be
their responsibility to get another qualified employee to cover their shift. It
shall also be the responsibility of the original crew member to notify the Duty
Crew Officer in charge of their crew of the change and who the replacement
will be. The member making the change must also complete a Duty Crew
Change Form and place the form in the mailbox of the Officer in Charge (OIC)
of overseeing the Duty Crews. Traded shifts will not be spaced more then 30
days apart.
7. In case of illness the OIC of that shift shall be notified as soon as possible in
order to permit a replacement to be found. Notification must be made no later
than 2 hours prior to the beginning of the shift. In the event a member is
unable to complete a shift due to illness, the member must make up the shift
within a 30 day time period of the missed shift. The member must also
complete a Duty Crew Change Form noting the date of the missed shift due to
illness and also noting in advance the date of the make up shift and place the
form in the mailbox of the Officer in Charge (OIC) of overseeing the Duty
Crews.
12/9/14 - 2 -
POLICY # 03-204
TITLE: DUTY CREWS
8. Open duty crew shifts will be posted at each station, and can be picked up by
any qualified member of the department with priority given to personnel who
normally respond to the station where the open shift exists.
9. The Lake Elmo Fire Department maintains a "zero tolerance" regarding the use
of alcohol and/or drugs by personnel assigned to a duty crew. (See Alcohol
and Drug Policy)
10. No Show/No Call, two unexcused absences within a 12 month rolling
calendar, may be grounds for dismissal. 12 month rolling calendar will roll
backwards from last instance. A member who has an unexcused absence must
do the following;
a. The member must provide a written explanation of why they missed the call
and submit the explanation to the Officer in Charge of overseeing the duty
crews within 24 hours of the missed shift. The Duty Crew OIC of the
b. member who missed the call must notify the Officer in Charge of the Duty
Crews about the missed call.
c. The member who missed the call must make up the call within 30 days of
the missed call. In the event a member misses a call close to the end of the
year, the member should try to make up the call prior to the end of the year
rather then waiting 30 days. The member missing the call must complete a
Duty Crew Change form noting in advance when the make up date will be
completed and place the form in the mailbox of the Officer in Charge of
overseeing the Duty Crews.
Failure to comply with the above could result in disciplinary action.
11.Failure by a department member to maintain a 100% duty squad percentage at
the end of the year could result in disciplinary action or affect the member's
good standing with the department.
12.A member making up a call due to illness or unexcused absence doesn't have
to switch with a member in order to make a shift up. The member can be an
addition to a shift in order to make up the missed shift.
12/9/14 - 3 -
POLICY # 03-204
TITLE: DUTY CREWS
13.Personnel unable to cover their scheduled shifts due to work conflicts, will be
required to fill a scheduled shift during daytime hours. The number of hours
scheduled will not exceed those required. This schedule will be set up on a
case by case basis, and will be approved by the Chief.
DUTY CREW RESPONSES:
Daytime Duty Crew
• Paging criteria will be the same as Nighttime Duty Crew
• Only personnel designated as "Daytime Responders" will be required to sign
up for a daytime shift and will be required to respond to all calls during their
shift.
• All available personnel may respond to both Duty Crew and All Call events.
Nighttime Duty Crew
Assigned Duty Crew will respond to all calls during their shift.
Only assigned personnel will respond to "Duty Crew Paged" events.
• All Non Duty Crew personnel shall respond under the following conditions:
o Report of Any Fire whether confirmed or not. This does not include fire
alarms.
o All accidents (MVA, 10-52's) that are paged as requiring extrication.
o Tones paged out as an "All Call".
o Mutual Aid
The Duty Crew will minimally consist of a Duty Officer (see Duty Officer SOG)
and two personnel from each station, for a total of five personnel.
12/9/14 - 4 -
ETE
POLICY #03-205
CITY ADMINISTRATOR
F
TITLE:
USE OF FIRE DEPT. VEHICLES
FIRE CHIEF
5/13/14
DATE
The primary use of city owned vehicles operated by Lake Elmo Fire Department
personnel is to carry out fire department duties.
Exceptions to this are as follows:
Vehicles participating in parades, fire musters etc. At which time it
shall be permissible for non fire department personnel to ride on
vehicles. All persons riding on vehicles when traveling at posted
speeds shall wear proper restraints.
It may be necessary, in the course of assisting the general public to
transport non -fire department personnel. This shall be determined by
the O.I.C. (Officer In Charge).
When fire department vehicles are used to attend conferences,
meetings and other fire department related functions, it is permissible
for non -fire department personnel to accompany fire department
personnel traveling in fire department vehicles.
In the course of performing "Good Will".
Authorization for these types of uses shall be made by the Fire Chief, in the
absence of the Chief, the Assistant Chief shall have the authority. In the event
that a decision needs to be made immediately, and a Chief Officer is not
available, the O.I.C. shall have the authority, and shall notify the Fire Chief of
the decision ASAP.
In the event a fire department vehicle is transporting non fire department
personnel and must respond to an emergency call, that vehicle will respond
NON EMERGENCY, if the non fire department personnel cannot be removed
from vehicle prior to responding.
5/13/14
POLICY # 03-205
TITLE: USE OF FIRE DEPT. VEHICLES
CHIEF OFFICER/DUTY OFFICER VEHICLES - Department vehicles used in
this capacity shall be used by the Fire Chief, Chief Officers, Duty Officers
(hereafter referred to as CO/DO) or a designee of the chief. These vehicles shall
be used for performance of fire department business. These vehicles shall be
used whenever the CO/DO is available for calls, to ensure response, whenever
possible by a CO/DO to the scene. The chief shall have the authority to use the
vehicle for personal use during these times of availability, as will the CO/DO
under the direction of the chief. These vehicles shall be used only in the
immediate area to ensure quick response. This may include surrounding
communities. The CO/DO shall have the authority to transport non -fire
department personnel at his/her discretion. If possible non fire department
personnel shall be removed from vehicle prior to responding, however if it
becomes necessary to respond to an incident when non -fire personnel are in the
vehicle, response shall be NON EMERGENCY.
5/13/14 - 2 -
LA E EL 1 FIRE P EPA T ENT
STANDARD OPERATING GUIDELINES
TITLE: DUTY OFFICER
ORIGINATOR/DATE
Chief Officers 10/1/2008
CHIEF SIGNATURE
The purpose of this SOG is to ensure response of a Chief Officer and/or Duty
Officer, (hereafter referred to as CO/DO) on all calls possible.
The Chief shall be available to respond whenever possible.
Assistant Chief and Captains shall rotate a department duty vehicle per
schedule.
CO/DO Response:
• CO/DO, when available, will respond directly to scenes in duty vehicles for
all calls.
13
Duty Officer Shifts:
Duty Officer shifts shall be as follows:
• Monday through Thursday shifts will begin at 2200 hrs on your scheduled
day and run until 0500 of the following day.
Friday evening through Sunday evening will be covered by the Officers on an
availability basis.
In the event an officer is unable to cover his/her shift or a portion of his/her shift, it
shall be his/her responsibility to contact another officer for coverage.
Call Response:
Medical/Rescue:
• To avoid unnecessary response, only the assigned DO for that particular
shift shall respond to medicals and rescues. If the circumstances of a call
are such that the "off -duty" officer feels that his/her response is
required and beneficial, he/she shall respond.
Structure Fires:
• CO/DO, whether on or off duty, shall respond to structure fires, if
available.
5/13/14
TITLE: DUTY OFFICER
Mutual Aid:
■ Whenever possible a CO shall respond to the Mutual Aid request,
whether they are the on call DO or not. When this occurs, the remaining
CO/DO shall report to his/her respective station.
5/13/14
Till'. CITY OF
LAKE ELMO
STAFF REPORT
DATE: 11/15/2016
REGULAR
ITEM # 27
MOTION
TO: Mayor and City Council
SUBMITTED BY: Rob Weldon, Public Works Director
AGENDA ITEM: Snowplowing and Ice Control Policy
REVIEWED BY: Kristina Nandi, City Administrator
BACKGROUND:
An effective tool for any city to have is a policy that relates to snow and ice control practices. Such
policies are effective for all city staff and residents in such a way as detailed information is available in
writing that outlines how and why the city will safely carry out winter weather operations.
Many cities in the metro area and in Washington County have snow removal policies in place, and have
for years. The policy being brought forward is structured from a draft provided by the League of
Minnesota Cities and is encouraged by LMC to have in place.
With the continued addition of streets requiring snow removal in Lake Elmo this policy will help Public
Works establish priorities, staffing, and efficiencies on how to safely handle snow and ice during the
winter months.
ISSUE BEFORE COUNCIL:
Should the City adopt a Snowplowing and Ice Control Policy? What should be included in the policy?
,PROPOSAL DETAILS/ANALYSIS:
With the adoption of the proposed policy several items of topic that occur each winter related to snow
plowing will have a definitive answer as to what is being done, why it is being done and how it is carried
out.
Within the policy items such as; Plowing Priorities, Movement of Snow, Starting Times and Property
Damage will be addressed. Also, safety issues such as operations during extreme weather events and
parking after a 2" or greater snowfall are outlined in an effort to increase safety for plow operators and
while avoiding unnecessary equipment damage, provide information to and educate residents on plowing
operations.
City Council Meeting November 15, 2016 Regular Agenda Item #27
Cities such as Oakdale, Mahtomedi, Oak Park Heights, Stillwater, Hugo and Bayport all have similar
policies, or at a minimum, an ordinance that addresses and prohibits on street parking during winter
months to ensure streets can be plowed in a safe and efficient manner.
Once adoption of the policy takes place, city staff will be able to refer to the policy in the event of
questions and/or concerns from residents. All answers to questions regarding snow and ice removal shall
be uniform based on the information in the policy and could be answered by staff at City Hall or Public
Works. Additionally, the policy can be made available to residents through the city website and social
media for viewing.
FISCAL IMPACT:
None
OPTIONS:
• Approve Snowplowing and Ice Control Policy
• Amend and then Approve the Snowplowing and Ice Control Policy
• Deny Snowplowing and Ice Control Policy
• Table Snowplowing and Ice Control Policy
RECOMMENDATION:
-Move to approve the Snoitplolving and Ice Control Policy"
Page 2
CITY OF LAKE ELMO
Snowplowing and Ice Control
Policy
Introduction
The City of Lake Ehno, Minnesota, finds that it is in the best interest of the residents of the city
to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and
snow control is necessary for routine travel and emergency services. The city will attempt to
provide such control in a safe and cost effective manner, keeping in mind safety, budget,
personnel, and enviromnental concerns. The city will use city employees, equipment and/or
private contractors to provide this service. This policy does not relieve the operator of private
vehicles, pedestrians, property owners, residents and all others that may be using public streets,
of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing
street conditions.
1. Commencement
The Public Works Director or designee will decide when to begin snow or ice control operations.
The criteria for that decision are:
A. Snow accumulation of two (2) inches or more;
B. Drifting of snow that causes problems for travel;
C. Icy conditions which seriously affect travel; and
D. Time of snowfall in relationship to heavy use of streets.
Snow and ice control operations are expensive and involve the use of limited personnel and
equipment. Consequently, full street width snowplowing operations will not generally be
conducted for snowfall of less than two (2) inches. Night-time plowing will usually begin at
approximately 2:00 A.M. However, starting time may vary according to weather conditions.
2. Winter Parking Restrictions
It shall be unlawful to park any vehicle or trailer, attended or unattended, on any city street after
a 2" or greater snowfall until cessation of snowfall and the street is plowed to its full width (Ord.
72-03).
Social media, city website and local news stations will be used to communicate emergency
parking restrictions.
3. Movement of snow
Snow will be plowed in a manner so as to minimize traffic obstructions. Streets will be plowed
from the center outward to the boulevard areas.
In times of extreme snowfall, streets will not always immediately be able to be completely
cleared of snow. Snow will be removed from main arterial streets first, starting at centerline and
plowed to the curb. Plow district units will work together in the cleaning of these streets, (i.e.
tandem plowing). These streets will be maintained even in a blizzard event.
For safety reasons, Cul-de-sacs will be plowed from the center outward to the boulevard when
possible.
4. Snow Removal
The Public Works Director or designee will determine if and when snow will be removed from
the area by truck. Such snow removal will occur in areas where there is no room on the
boulevard for snow storage and in areas where accumulated piles of snow create a hazardous
condition. Snow removal operations will not commence until other snowplowing operations have
been completed. Snow removal operations may also be delayed depending on weather
conditions, personnel and budget availability. The snow will be removed and hauled to a snow
storage area. The snow storage area will be located so as to minimize environmental problems,
5. Priorities and Schedule of Streets to be Plowed
The city has classified city streets based on the street function, traffic volume and importance to
the welfare of the community.
First Priority: "Main Arterial Streets" These are high volume routes, which connect
major sections of the city and provide access for emergency fire, police, and medical
services. They also provide access to schools and commercial businesses. Priority
will also be given to parking lots and access to City Hall and Fire Stations.
II. Second Priority: Lower volume residential streets.
III. Third Priority: Alleys, city parking lots and cul-de-sacs.
During significant and severe storms, the city must be prepared to move personnel and
equipment to maintain priority routes first. In fulfilling the need to have all priority streets safe
and passable, when resources are limited, plowing of all other streets may be stopped at any time
so resources can be shifted to priority routes.
Unforeseeable circumstances may cause delays in completing assigned plow routes. Such
circumstances may include weather conditions that endanger the safety of snowplow operators
and/or safe and effective operation of equipment, commuter traffic, disabled vehicles, poor
visibility conditions, parked cars along streets, assistance to emergency response vehicles,
equipment breakdown, and personnel shortages.
6. Work Schedule for Snowplow Operators
Snowplow operators will be expected to work their assgned shifts. In severe snow emergencies,
operators sometimes have to work longer shifts in excess of 40 per week. While work breaks are
not guaranteed, generally operators will take breaks in accordance with city policy, provided the
breaks do not interfere with city services or operations. In addition, operators will be allowed
sufficient time to eat a meal during any shift which is eight or more hours. After a twelve-hour
shift, the operators will be replaced if additional qualified personnel are available.
7. Traffic Regulations
The city recognizes that snowplow operators are exempt from traffic regulations set forth in
Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for
regulations related to driving while impaired and the safety of school children_ Pursuant to this
authority, snowplow operators engaged in snow removal or ice control on city streets have
discretion to safely disregard traffic laws set forth in Chapter 169, except for laws relating to
impaired driving and school children safety.
The privileges granted herein to operators of snow removal and ice control vehicles shall apply
only if the vehicle is equipped with one lighted lamp displaying a flashing, oscillating, or
rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of
360 degrees,
8. Weather Conditions
Snow and ice control operations will be conducted only when weather conditions do not
endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice
control operations include: severe cold, significant winds, and limited visibility.
9. Use of Sand. Salt, and Other Chemicals
The city will use sand, salt, and other chemicals when there are hazardous ice or slippery
conditions. The city is concerned about the effect of such chemicals on the environment and will
limit its use for that reason.
10. Mailboxes and other private property
It is the responsibility of property owners to keep their mailbox clear of snow for postal
deliveries.
Damage to a mailbox is a risk that snowplow operators face during winter plowing requirements.
The city will conduct a review of each mailbox damage claim to determine, whether the city has
any legal responsibility for the damage and if so replace the mailbox. The mailbox and/or post
must- show signs of physical damage characteristic of being struck by city snow removal
equipment. The act of snow itself coming off a plow and dislodging any component of a mailbox
shall not be the responsibility of the city to repair. If the city, in its discretion, determines
replacement is appropriate, the city will replace the mailbox with a standard size, non -decorative
metal mailbox and replace the support post as necessary with a 4" x 4", decay resistance wood
support post, both which will be installed by the city.
*Please refer to Attachment #1 161- tips on a properly installed mailbox 1'0111 the United States
Postal Service.
Replacement or repair of objects in the -of way area (ROW) is the responsibility of the
property owner. This includes but is not limited to any landscaping, boulders, posts, fences,
irrigation systems or improperly installed mail boxes as well as any other substantial objects in
the ROW. If your lawn (grass/sod) is physically damaged by city snow removal equipment
repairs will be made with black dirt and grass seed in the spring,
II. Garbage and Recycling Containers
Please do not place garbage or recycling containers in the street during a snow fall event until
your street is plowed to full width. Containers can be placed in your driveway adjacent to the
street and still be accessible for pick-up.
12. Fire Hydrants
Residents are encouraged to help the Public Works Department and Fire Department by clearing
snow away from fire hydrants. This will allow the Fire Department adequate access to the hydrant in
the event of an emergency. We ask you to clear the snow in a 5' area around the fire hydrant.
13. Deviation from Policv
The Public Works Director or designee may deviate from this policy when in his or her judgment
it is in the best interest of the city or is necessary because of budget needs or other
circumstances. Changes in priorities (lasting more than 4 hours) will be documented as to what
caused such.
Attachment #1
44444,
9".
^,1
Placing the Mailbox
Here are some helpful guidelines to follow when installing your mailbox:
• Position your mailbox 41" to 45" from the road surface to the bottom of the mailbox or point of mail entry.
• Place your mailbox 6" to 8" back from the curb. If you do not have a raised curbcontact your local
postmaster for guidance.
• Put your house or apartment number on the mailbox.
• If your mailbox is on a different street from your house or apartment, put your full street address on the
box,
If you are attaching the box to your house, make sure the postal carrier can reach it easily from your
sidewalk. steps, or porch.
Installing the Post
The best mailbox supports are stable but bend or fall away if a car hits them. The
Federal Highway Administration recommends:
• A 4" x 4" wooden support or a 2"-diameier standard steel or aluminum pipe.
• Avoid unyielding and potentially dangerous supports. like heavy metal pipes, concrete posts, and farm
equipment (e.g., milk cans filled with concrete).
• Bury your post no more than 24" deep.
FI IF (1IT1'
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
BACKGROUND:,
MAYOR AND COUNCIL COMMUNICATION
DATE: 11/15/2016
REGULAR
ITEM #: 28
Sign Variance for 4201 Manning Avenue North
Emily Becker, City Planner
Kristina Handt, City Administrator
Stephen Wensman, Planning Director
River Country Cooperative has requested a variance from the maximum surface area requirements of
wall and canopy signs. The Manning Avenue corridor project will relocate the corridor from the west
side of the subject property to the east side. The realignment project's purpose is to improve
operations and safety along the corridor to accommodate current and future traffic levels. The
building currently faces the corner of Manning Avenue and Stillwater Boulevard (I-lighway 5), and
the aforementioned project will change the configuration of the streets so that traffic will now travel
behind the building. Reorientation of the building is obviously unfeasible, and so the applicant is
requesting a variance that will increase visibility of the business.
The property was granted a variance in 1999 that allowed the pylon and monument signs that are
currently on the property. The locations of these signs will be moved. Additionally, the applicant
would like to erect signs that display the name of the gas station, 'Holiday,' on the "short" ends of
the canopy, as most of the "long" ends of the canopy no longer face traffic. Sign Regulations of the
Zoning Code, however, only allow 15% sign coverage of the facade of a canopy and reduce the
allotted amount of wall sign coverage of the building by 50%. Due to aforesaid circumstances, the
applicant is a requesting a variance from these restrictions.
ISSUE BEFORE COUNCIL:
The Council is respectfully requested to consider the request for a variance for the subject property
from the maximum surface area requirements of wall and canopy signs
PROPOSAL DETAILS/ANALYSIS:,
Applicable Zoning Regulations. 154.212 Sign Regulations of the Zoning Code, Subdivision H.:
Regulations Pertaining to Specific Sign Type
1. Wall Signs
a. Number. No building occupant shall display more than one wall sign per street
frontage except as provided below:
ii. Up to three ancillary wall signs may be displayed on buildings measuring at
least 100 feet in length along the front lot line. Any ancillary sign displayed under
City Council Meeting 11/1/2016 Regular Agenda Item #28
this paragraph shall not exceed 50% of the net area or 50% of the height of the
largest permitted wall sign displayed on that facade, nor shall the aggregate area
of the ancillary signs exceed 50% of the net area of such wall sign.
b. Surface Area. The total pennitted sign surface area of all wall signs on a facade shall
not exceed one (1) square foot of signage for each lineal foot of building frontage that is
coterminous with the occupancy to which the sign refers, unless a different amount
allocated to the building occupant is identified in an approved Comprehensive Sign Plan
pursuant to §154.212.1, In addition, no individual wall sign shall exceed one hundred
(100) square feet in area.
5. Canopy and Awning Signs. The use of canopy and awningsigns reduces the maximum area of
any allowed wall sign by half. Canopy and awning signs are subject to the following provisions:
a. Surface Area. The sign surface area of a canopy or awning sign shall not exceed fifteen
(15) percent of the area of the vertical section of the canopies and awning..s. The area of
the vertical section of the canopies and awnings is calculated as the difference between
the highest and lowest point on the canopy or awning multiplied by the length of the
canopy or awning measured parallel to the facade upon which it is attached,
7. Sign Illumination.
e. Brightness Limitation. Cannot exceed 3 foot candies on the front lot line and one foot
candle at all other lot lines, measured three feet above the surface of the ground or fifty
foot candles measured perpendicular to the face of the sign from a distance equal to the
narrowest dimension of the sign.
Glare. All artificial illumination shall be so designed, located, shielded and directed so
as to prevent the casting of glare or direct light up adjacent public right-of-way or
surrounding property.
Existing Signs (permitted in 2011)
• 46 square -foot signs on one long side of both canopies
• 10 square -foot signs on both short sides of both canopies
• 96 square -foot pylon sign 19 feet in height (allowed by variance granted in 1999)
• 55 square -foot (of sign area) monument sign nine feet in height and 11 feet wide (allowed by
variance granted in 1999)
• Canvash exit and entrance signs on building
Proposed Signs
Canopy #1 (see Section 154.212 Subd. (H) (5) above for regulations)
Side Area (sq. ' 1.5% Max. Requested Variance
ft.) Allowed (sq. ft.) Area (sq. ft.) _Amount (sq. ft.)
North 280 42 47.51 5.51
West 91 13.65 47.51 _ 33.86
South 280 42 0 None
East 91 13.65 47.51 33.86
Canopy #2 (see Section 154.212 Subd. (H) (5) above for regulations)
2
City Council Meeting 11/1/2016 Regular Agenda Item #28
Side
North
West
South
East
Area (sq.
ft.)
280
91
280
91
Bui1diug
Building Side
North
15% Max.
Allowed (sq. ft.)
42
13.65
42
13.65
Requested
Area (sq. ft.)
0
47.51
0
47.51
-ee Section 154.212 Subd. (H) (1) & (H) (5)
Length (ft.)
86.66
South 86.66
Allowed (reduced by
% due to canopy signs)
(sq. ft.)
43.33
43.33
Variance
Amount (sq. ft.)
None
33.86
None
33.86
above for reg
Requested
Area (sq.
ft.)
80.13
80.13
ations)
Variance
Amount (sq.
ft.)
36.8
36.78
Pylon & Monument Signs (see Section 154.212 Subd. (H) (7) above for regulations)
Adding internal lighting and changing location. The applicant will need to have the City approve the
new locations of the pylon and monument signs. The applicant has provided a photometric plan of
the proposed illumination of the signs, and it adheres to City Code.
Required Findings:
The attached Resolution details recommended tindings.
Conditions:
The attached Resolution details recommended conditions.
FISCAL IMPACT:
Staff foresees no fiscal impact to the City by granting or denying this variance. The applicant believes that
the variance is needed in order for the business to remain viable after the realignment project.
PLANNING COMMISSION/PUBLIC HEARING:
A public hearing was held on the proposed variance at the October 24, 2016 Planning Commission meeting.
The meeting minutes are attached to this report. No one from the public spoke at the meeting, and the
Commission recommended approval of the variance request with an affirmative vote of 7-0.
OPTIONS:
The Council may:
Approve the variance request.
Deny the variance request.
RECOMMENDATION:
City Council Meeting 11/1/2016 Regular Agenda Item #28
Staff and the Planning Commission recommend approval of the request made by River Country
Cooperative for a variance from the maximum surface area requirements of wall and canopy signs,
subject to outlined conditions of approval with the following motion:
"Move to approve Resolution 2016-100 approving a variance the maximum surface area
requirements of wall and canopy signs for the property located at 4201 Manning Avenue North,
subject to the conditions of approval."
ATTACHMENTS:
• Resolution 2016-100
• Planning Commission packet 10.24.16
4
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2016-100
A RESOLUTION APPROVING A VARIANCE FROM THE MAXIMUM SURFACE AREA
REQUIREMENTS OF WALL AND CANOPY SIGNS
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, River Country Cooperative, 9072 Cahill Avenue, Inver Grove Height, MN
55076, (the "Applicant") has submitted an application to the City of Lake Elmo (the "City") for a
variance from the maximum surface area requirements of wall and canopy signs.; and
WHEREAS, notice has been published, mailed and posted pursuant to the Lake Elmo
Zoning Ordinance, Section 154.102; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter
on October 24, 2016; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation to the City Council as part of a Staff Memorandum dated November 1, 2016;
and
WHEREAS, the City Council considered said matter at its November 1, 2016 meeting.
NOW, THEREFORE, based on the testimony elicited and information received, the City
Council makes the following:
FINDINGS
1) That the procedures for obtaining said Variance are found in the Lake Elmo Zoning
Ordinance, Section 154.109.
2) That all the submission requirements of said Section 154.109 have been met by the
Applicant.
3) That the proposed variance is from the maximum surface area requirements of wall and
canopy signs.
Resolution 2016-100
4) That the Variance will be located on property legally described as follows: PT SE1/4-
SE1/4 COM AT SE COR OF SEC 12 THEN N ALONG E LINE SD SEC 12 FOR 356.5
FT TO ITS INTSEC WITH NLY R/W LINE OF COUNTY HWY 14 SD INTSEC
BEING PT OF BEG THIS DES THEN CONTINUE N ALONG SD E LINE OF SEC 12
FOR 633.5 FT THEN DEFLECTED TO LEFT FOR 26 DEG30' FOR 299.4FT TO ITS
INTSEC WITH SLY R/W LINE OF MINN HWY 212 THEN SWLY ALONG SD SLY
R/W LINE SD HWY 212 FOR 187.8 FT THEN SLY A- LONG SD R/W LINE OF
HWY 212 FOR 165.8 FT TO ITS INTSEC WITH ELY R/W LINE OF COUNTY HWY
14 THEN SELY ALONG SD ELY R/W OF SD COUNTY HWY FOR 680 FT M/L TO
PT OF BEG EXCEPT TO HWY Section 12 Township 029 Range 021. PID #
12.029.21.44.0005.
That the strict enforcement of Zoning Ordinance would cause practical difficulties and
that the property owner proposes to use the property in a reasonable manner not permitted
by an official control.
The Applicant claims that the strict enforcement of the City's sign regulations as it
pertains t0 maximum canopy and wall sign surface area would cause practical
difficulties, as Manning Avenue has been reconfigured and will abut the back side of
the building and shorter sides of the canopies. The Applicant would like to retain
visibility with this new configuration. The Applicant is not changing the current use of
the property.
6) That the plight of the landowner is due to circumstances unique to the property not
created by the landowner.
The reconfiguration of Manning Avenue was not created by the landowner.
7) That the proposed variance will not alter the essential character of the locality in which
the property in question is located.
The proposed elements should not diminish or negatively affect the essential character
of the neighborhood. The new or adjusted signage is intended to update and refresh the
facility while solving visibility issues associated with pending road and access changes.
8) That the proposed variance will not impair an adequate supply of light and air to property
adjacent to the property in question or substantially increase the congestion of the public
streets or substantially diminish or impair property values within the neighborhood.
Exceeding the maximum -allowed sign surface area of the canopy and wall will not
impair an adequate supply of light and air to adjacent properties, increase congestion,
or impair property values but will help the business remain viable.
CONCLUSIONS AND DECISION
Based on the foregoing, the Applicant's application for a Variance is granted, subject to the
following conditions:
1) The new locations of the ground sign and pylon sign shall be approved by the City and roust
adhere to all setback and other Code requirements.
2) All lighting must adhere to City's Lighting, Glare Control, and Exterior Lighting Standards.
Resolution 2016-100
3) The erected signs shall not exceed the proposed square foo
Memorandum dated November 1, 2016.
a
described in the Council
Passed and duly adopted this 1 day of November, 2016 by the City Council of the City of Lake
Elmo, Minnesota,
Michael Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
Resolution 2016-
ITEM:
PLANNING COMMISSION
DATE: 10/24/2016
AGENDA ITEM: 4A— PUBLIC FIEARING
CASE # 2016-47
Sign Variance for 4201 Manning Avenue North
SUBMITTED BY: Emily Becker, City Planner
REVIEWED BY: Stephen Wensman, Planning Director
SUMMARY AND ACTION REQUESTED:
The Planning Conunission is being asked to hold a public hearing and consider a request from River
Country Cooperative for a variance from the maximum surface area requirements of wall and canopy
signs.
GENERAL INFORMATION
Applicant:
Property Oliviers:
Location:
Request:
Existing Land Use:
Surrounding Land Use:
Existing Zoning:
Comprehensive Plan:
History:
Deadline for Action:
Applicable Regtilations:
River Country Cooperative
River Country Cooperative
4201 Manning, Avenue North
Variance from maximum surface area requirements of wall and
canopy signs
Gas station and car wash
Commercial to the West and Southeast, Rural Transitional to the
Northeast, Limited Density Residential — Planned Unit Development
to the North, and Hudson Boulevard and 1-94 to the South
Convenience Commercial
Conunercial
The site plan for a gas station at this property was approved by City
Council in 1999, along with a sign variance that permitted a 19' tall,
96 square -foot pylon sign and 9' X 11'monument sign.
Application Complete — 9/26/2016
60 Day Deadline — 11/25/2016
Extension Letter Mailed — N/A
120 Day Deadline — N/A
Article III— Administration and Enforcement
Article V — General Regulations
PUBLIC HEARING ITEM 4A — ACTION ITEM
REQUEST DETAILS:
The Manning Avenue corridor project will relocate the corridor from the west side of the subject
property to the east side. The realignment project's purpose is to improve operations and safety along
the corridor to accommodate current and future traffic levels. The building currently faces the corner
of Manning Avenue and Stillwater Boulevard (Highway 5), and the aforementioned project will
change the configuration of the streets so that traffic will now travel behind the building.
Reorientation of the building is obviously unfeasible, and so the applicant is requesting a variance
that will increase visibility of the business.
The property was granted a variance in 1999 that allowed the pylon and monument signs that are
currently on the property. The locations of these signs will be moved. Additionally, the applicant
would like to erect signs that display the name of the gas station, 'Holiday,' on the "short" ends of
the canopy, as niost of the "long" ends of the canopy no longer face traffic. Sign Regulations of the
Zoning Code, however, only allow 15% sign coverage of the facade of a canopy and reduce the
allotted amount of wall sign coverage of the building by 50%. Due to aforesaid circumstances, the
applicant is a requesting a variance from these restrictions.
PLANNING AND ZONING ISSUES:
Applicable Zoning Regulations. 154.212 Sign Regulations of the Zoning Code, Subdivision H.:
Regulations Pertaining to Specific Sign Type
1. Wall Signs
a. Number. No building occupant shall display more than one wall sign per street
frontage except as provided below:
ii. Up to three ancillary wall signs may be displayed on buildings measuring at
least 100 feet in length along the front lot line. Any ancillary sign displayed under
this paragraph shall not exceed 50% of the net area or 50% of the height of the
largest permitted wall sign displayed on that facade, nor shall the aggregate area
of the ancillary signs exceed 50% of the net area of such wall sign.
b. Surface Area. The total permitted sign surface area of all wall signs on a facade shall
not exceed one (1) square foot of signage for each lineal foot of building frontage that is
coterminous with the occupancy to which the sign refers, unless a different amount
allocated to the building occupant is identified in an approved Comprehensive Sign Plan
pursuant to §154.212.1. In addition, no individual wall sign shall exceed one hundred
(100) square feet in area.
5. Canopy andAwning Signs. The use of canopy and awning signs reduces the maximum area of
any allowed wall sign by half. Canopy and awning signs are subject to the following provisions:
a. Surface Area. The sign surface area of a canopy or awning sign shall not exceed fifteen
(15) percent of the area of the vertical section of the canopies and awnings. The area of
the vertical section of the canopies and awnings is calculated as the difference between
the highest and lowest point on the canopy or awning multiplied by the length of the
canopy or awning measured parallel to the facade upon which it is attached.
PUBLIC HEARING ITEM 4A — ACTION ITEM
3
7. Sign Illumination.
e. Brightness Limitation. Cannot exceed 3 foot candles on the front lot line and one foot
candle at all other lot lines, measured three feet above the surface of the ground or fifty
foot candles measured perpendicular to the face of the sign from a distance equal to the
narrowest dimension of the sign.
f. Glare. All artificial illumination shall be so designed, located, shielded and directed so
as to prevent the casting of glare or direct light up adjacent public right-of-way or
surrounding property.
Existing Signs (permitted in 2011)
• 46 square -foot signs on one long side of both canopies
• 10 square -foot signs on both short sides of both canopies
• 96 square -foot pylon sign 19 feet in height (allowed by variance granted in 1999)
• 55 square -foot (of sign area) monument sign nine feet in height and 11 feet wide (allowed by
variance granted in 1999)
• Carwash exit and entrance signs on building
Proposed Signs
Cairn #1 (see Section 154.212 Subd.(H) (5) above for regulations)
Area (sq. 15°A, Nlax. 'Requested Variance
Side
North
West
South
East
Allowed (sq. ft.) Area (sq. ft.)
280 42 47.51
91 13.65 47.51
280 42 0
91 13.65 47.51
Amount (sq. ft.)
5.51
33.86
None
33.86
Canopy #2 (see Section 154.212 Subd. (II) (5) above for -egulations)
Side Area (sq. I 15% Max. Requested Variance
ft.) Allowed (sq. ft.) Area (sq. ft.) Amount (sq. ft.)
North 280 42 0 None
West 91 13.65 47.51 33.86
South 280 42 0 None
East 91 13.65 47.51 33.86
Building (see Section 154.212 Subd. (H) (1) & (H) (5) above for regulations)
Building Side Length (ft.) Allowed (reduced by Requested Variance
% due to canopy signs) Area (sq. Amount (sq.
(sq. ft.) ft.) ft.)
North 86.66 43.33 80.13 36.8
South 86.66 43.33 80.13 - 36.78
Pylon & Monument Signs (sec Section 154.212 Subd. (H) (7) above for regulations)
Adding internal lighting and changing location.
PUBLIC HEARING ITEM 4A — ACTION ITEM
4
Pylon Variance Height (ft.) I Square Footage
Allowed by 19 96
Variance
Allowed at time 6 30
of Variance
Allowed Today Pylon Signs Not
allowed
Monument Sign I Height (ft.)
Allowed by 9
Variance
Allowed at time 6
of Variance
Allowed Today 10
Square Footage
55
30
72
4
REVIEW AND ANALYSIS/DRAFT FINDINGS
An applicant must establish and demonstrate compliance with the variance criteria set forth in Lake
Elmo City Code Section 154.017 before an exception or modification to city code requirements can
be granted. These criteria are listed below, along with comments from Staff regarding applicability
of these criteria to the applicant's request.
1) Practical Difficulties. A variance to the provision of this chapter may be granted by the
Board of Adjustment upon the application by the owner of the affected property where the
strict enforcement of this chapter would cause practical difficulties because of circumstances
unique to the individual property under consideration and then only when it is demonstrated
that such actions will be in keeping with the spirit and intent of this chapter. Definition of
practical difficulties - "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a reasonable manner
not permitted by an official control.
FINDINGS: The Applicant claims that the strict enforcement of the City's sign regulations as it
pertains to MOXill111111 canopy and wall sign surface area would cause practical difficulties, as
Manning Avenue has been reconfigured and will abut the hack side of the building and shorter sides
of the canopies. The Applicant would like to retain visibility with this new cot, ration, The
Applicant is not changing the current use Odle property.
2) Unique Circumstances. The plight of the landowner is due to circumstances unique to the
property not created by the landowner.
FINDINGS: The Manning Avenue reconfiguration was not created by the landowner.
3) Character of Locality. The proposed variance will not alter the essential character of the
locality in which the property in question is located.
PUBLIC HEARING ITEM 4A — ACTION ITEM
5
FINDINGS: The proposed elements should not diminish or negatively affect the essential character
of the neighborhood. The new or adjusted signage is intended to update and refresh the facility while
solving visibility issues associated with pending road and access changes.
4) Adjacent Properties and Traffic. The proposed variance will not impair an adequate
supply of light and air to properties adjacent to the property in question or substantially
increase the congestion of the public streets or substantially diminish or impair property
values within the neighborhood.
FINDINGS. Exceeding the maximum -allowed sign surface area of the canopy and wall will not
impair an adequate supply of' light and air to adjacent properties, increase congestion, or impair
property values but will help the business remain viable.
RECOMMENDATION:
Staff recommends that the Planning Commission recommend approval of the request from
River Country Cooperative for a variance from the City's Sign Regulations pertaining to
maximum canopy and wall sign area for the property located at 4201 Manning Avenue North,
with the following conditions:
Conditions:
1) The new locations of the ground sign and pylon sign shall be approved by the City and must
adhere to all setback and other Code requirements.
2) All lighting must adhere to City's Lighting, Glare Control, and Exterior Lighting Standards.
3) The erected signs shall not exceed the proposed square footage described herein.
"Move to recommend approval of the request from River Country Cooperative for a variance from
the City's Sign Regulations pertaining to nut.vimum canopy and wall sign area for the property
located at 4201 Manning Avenue North, subject to outlined conditions.
ATTACHMENTS:
1) Variance application
2) Sign elevation drawings
3) Manning Avenue Realignment Concept
4) Previously -granted variance, Resolution No. PZ99-48
ORDER OF BUSINESS:
Introduction ..... .............. ..... ............. . ...... ...... .......Plannin, Staff
Report by Staff............. ..... ...... ..... . ..................... ........ ...... .Planning Staff
Questions from the Commission Chair & Commission Members
Open the Public Rearing ..... . ........ ..... ...... ........ ....... ........Chair
- Close the Public Hearing. .......... ....... ..... ..... ......................... ..............Chair
- Discussion by the Commission .......... ................. Chair & Commission Members
Action by the Commission__ ..... ......... ....... ...... Chair & Commission Members
PUBLIC HEARING ITEM 4A — ACTION ITEM
IVE COUNT Y
COOPERATIVE
Elements for life
To whom it may concern:
River Country Cooperative has been a long time business member of the Lake
Elmo community for the past 80 years. Since 2000, we have been proudly serving Lake
Elmo retail customers at our site on the corner of Hwy 5 and Manning Ave. We have
invested millions of dollars in this site to serve the residents with up to date facilities. We
are proud to be part of this community. Four years ago, we chose to brand with Holiday
to keep us a relevant retailer in the convenience store world. We plan to continue to
invest in this location to keep serving Lake Ehno residents. We have known for the past
2 years that the Manning Ave corridor project was corning and was going to impact our
business at this site.
With the proposal for the change to the Manning Ave corridor by our site located
at 4201 Manning we are looking for some consideration to make our business visible to
customers that will now travel behind our location. Our business orientation is directed
to the current corner of Manning Ave and Hwy 5, Stillwater Blvd. After this change, any
potential customers would he looking, at the backside of our building. This would cause
us to be either; an unrecognizable business type or lose the power of the brand that we
have chosen to partner with at this location. Consequently, losing this visibility would be
extremely detrimental to our current customer base or any new potential customers
passing behind our location. We deem it would be unfeasible to reorient the building a
complete 180 degrees to face the new pathway of our customer base. With that said, we
are looking to replace this visibility loss with the modifications to the property with the
following, sign and lighting projects to keep us visible and competitive in the community
of Lake Elmo.
Sincerely,
John Duchscherer, CEO
9072 Cahill Ave., Inver Grove Heights, MN 55075 Phone: 651-451-1151 Fax: 651-451-8582
www. rivercountry,coop
NEW 27" LOGO & LETTERS
EXISTING 27" LOGO & LETTERS
6..) NEW 27" LOGO & LETTERS
NEW 22' CARWASH LETTERS
ENTER/ EXIT SIGNS ON BUILDING
CUSTOMER APPROVAL
NOTE: Elevation drawings are for customer ar proval only, drawings are not to be used as any installation guide, all dimensions must be verified before installation_
Cusiorner
HOLIDAY STATION
LocLitIon:
LAIC 10, MN
Dale:
8/17/16
File Name
Prepared By,
RM
150162 - LAKE ELMO, MN - SIGN PACKP
Eng-
rso
SIGNS I LIGHTING IIMAGE
DISTRIBUTED BY SIGN UP COMPANY
700 21,4 50e Duthat.nt
PO Box 210
V‘Mr..e., town SE' '-0210
1.800.8439E i.r.personasigns.com
EXISTING:
Cusiomer
Locat,on.
GRAPHIC DETAIL
SCALE, 3/3" = T-CY
PROPOSED
No change to signage square footage
Adding LED
APPROVAL BOX PLEASE INITIAL
CUSTOMER APPROVAL
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide, aU dimensons must be verified before installation.
HOLIDAY STATION
LAKE ELMO, MN
Doe: Prepared By.
8/17/16 RM
File Name:
150162 - LAKE ELMO, MN - SIGN PACKAGE
Eng:
DISTRIBUTED BY SIGN UP COMPANY
700 21st Super Southweit
PO Bo 210
Watertown, SD 57201-0210
SIGNS 1 LIGHTING IMAGE 1.800.843.9888 - wwwpersonasigns,com
EXISTING:
Custornee
Lecation
LAKf 10, MN
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aa!
Va-.74 E3= Ti ittia.45&440,"‘44
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4,43*-444 tyk,n --
1;1;
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tOtoi.S:407„.
GRAPHIC DETAIL
SCALE: 1/2' = 1'-0'
Pr 1
54-444,515-40-144'
Rioil:iirdV44,---14;B44141-44-alittiti*-
. C4-.4447f';d E-M4 MI' ti-ii ii,X-40144_44i-li-i MAW; Mi741&11WM
54.4' °.-14-21-4-4-nBidlt9 Cil?.-nt=7:11:11.2, k4.M0 M4404 AidAl rl_iix--,_ _ ,::-__ '
tV..file 441' 5:idal- i<iiitlii-likeintitotitTaltatVW5TE.44-i-4,0,4-'44iki74
r.D4:N\-.1a-Vilt4 rts:Wa Odra' MS r_Of-'4i4- - _4
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'At
PROPOSED
No change to signage square footage
Adding LED
APPROVAL BOX - PLEASE INITIAL
CUSTOMER APPROVAL
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide, all dimensions must be verified before installation,
Date: Prepared By: Notit: a .4 7 k"
HOLIDAY STATION 8/17/16 RM
File NarnE Eng
150162 - LAKE ELMO, MN - SIGN PACKt SIGNS I LIGHTING IMABE
DISTRIBUTED BY SIGN UP COMPANY
TOO 21st Street Southwest
PO Box 210
Watertown. SD " 440210
1.800 84398 kpersonasigns.com
[
CANOPY FASCIA IS 31-6" TALL AND 26' LONG = 91SF
5% OF FACE = 13.65SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 47.51SF
VARIANCE = 33.86SF
EXISTING:
Custorne,
LuEetien
NOTE: Elev
HOLIDAY STATION
LAKE ELMO, MN
3-51/4-
47.51 SF TOTAL
1E-10 3/4"
GRAPHIC DETAIL
SCALE:1/2" = T-0"
PROPOSED
APPROVAL BOX - PLEASE INITIAL
CUSTOMER APPROVAL
r drawings are for customer approval only, drawings are not to he used as any installation guide, all dimensions must be verified before installation.
Dale: Prepared By.
8/17/16 RM
File Name:
150162 - LAKE ELMO, MN - SIGN PACKAGE
Eng:
SIGNS 1 UGHTING I IMAGE
DISTRIBUTED BY SIGN UP COMPANY
700 21st Street Scutr/..:est
PO Box 210
Watertown, SO 57201-020
1 .800.843.9M www.persenasigns.com
ANOPY FASCIA IS 3'-6" TALL AND 26' LONG = 9 SF
5% OF FACE = 13.65SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 47.51SF
VARIANCE = 33.86SF
EXISTING:
3'-5 1/4"
4751 SF TOTAL
- 1610 3/4'
GRAPHIC DETAIL
SCALE. 1(2 1-0
CUSTOMER APPROVA
PROPOSED
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide., all dimensions must be verified before installation.
CIJS10111Cr
HOLIDAY STATION
Location
LAW 10, MN 150162 - LAKE ELMO, MN - SIGN PACK/
Propared By:
RM
Date,
8/17/16
File Name
Egg
SIGNS I LIGHTING I I AGE
DISTRIBUTED BY SIGN UP COMPANY
700 270 See Soun'.we5t
PO Box 210
Wat.9fLow(1.GE '32i0
1,800 843,91 ,v,personasigns.com
CANOPY FASCIA IS 3'-6" TALL AND 80' LONG = 2 OSF
15°/0 OF FACE = 42SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 47,51SF
VARIANCE = 5.51SF
EXISTING:
5.-0 3/8"
T
6.29 SF TOTAL
"ENTER"
co
3,51/4'
16%10 34"
BUILDING FACE IS 86,66' LONG
86,66SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 80.09SF
VARIANCE = NONE
13'-6 11/16"
GRAPHIC DETAIL
SCALE: 1/2" T-0"
PROPOSED
47.51 SF TOTAL
'HOLIDAY''
26.33 SF TOTAL
"CAR WASH"
APPROVAL. BOX - PLEASE INITI
CUSTOMER APPROVAL
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide, all dimensions must be verified before installation.
Customer'
HOLIDAY STATION
L6CallUFI
LAKE ELMO, MN
Date:
8/17/16
File Name'
Prepared By:
RM
150162 - LAKE ELMO, MN - SIGN PACKAGE
Eng
DISTRIBUTED BY SIGN UP COMPANY
700 2%t Sum Scuthy,,e,it
PO Box 210
WFitertowri, SJ 57201-02'10
1.800.843,9888 www.personasigns.com
EXISTING:
CUSTOMER APPROVA
PROPOSED
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide, all dimensions must be verified before installation.
cLEAornr.‘r.
HOLIDAY STATION
Lcc;it;or,
LAKE 10, MN
Date'
8/17/16
File Name.
Prepared By.
RM
150162 - LAKE ELMO, MN - SIGN PACK/
ersona
SIGNS I LIGHTING IMAGE
DISTRIBUTED BY SIGN UP COMPANY
700 21,,t St;eet Southv,e%
PC Box 210
,A'atertm-1, 00 0210
1,800 843.98 ,,,personasigns,corn
CANOPY FASCIA IS 3'-6" TALL AND 26' LONG = 91SF
15% OF FACE = 13.65SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 47.51SF
VARIANCE = 33.86SF
EXISTING:
Cuctomer-
3I-5 1/4'
47.51 SF TOTAL
1610 3/4"
GRAPHIC DETAIL
SCALE. 1/2= T-0`
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide, all dimensic
HOLIDAY STATION
Location -
LAKE ELMO, MN
Date;
8/17/16
File Name
Prepared By
RM
150162 - LAKE ELMO, MN - SIGN PACKAGE
Eng:
PROPOSED
CUSTOMER APPROVAL
s must be verified before installation.
SIGNS I LIGHTING 1 MAGE
DISTRIBUTED BY SIGN UP COMPANY
700 21I.SucK Sou!BAB't
PO Box 210
WEJertown SD 57201-0210
1.800 843.9888 vrovmperseriasigns.com
CANOPY FASCIA IS 3'-.6" TALL AND 26LONG = 9 SF
% OF FACE = 13.65SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 47,51SF
VARIANCE = 33.86SF
EXISTING:
a-5 1/4"
47.51 SF TOTAL
-------- 16-10 3/4'
MS,
GRAPHIC DETAIL
KALE' 1/2' = T
CUSTOMER APPROVAL
PROPOSED
NOTE: Elevation drawings are for customer approval only, drawings are not to be used as any installation guide, all dimensions must he verified before installation.
Customer Date;
HOLIDAY STATION 8/17/16
He Name-
150162 - LAKE ELMO, MN - SIGN PACK/
LoGzIt'Ion.
LAW 10, MN
Pruparod (3tj
RM
Eng:
DISTRIBUTED BY SIGN UP COMPANY
700 21st Street Sourwi
Box 210
VV3t,21(0v0, -020
SIGNS 1 LIGHTING I IMAGE 1.800.843_9E ,,i.personasicps.corn
CANOPY FASCIA IS 3'-6" TALL AND 80' LONG = 280SF
15% OF FACE = 42SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 0 SF
VARIANCE = NONE
EXISTING:
5`-.0 3/8"
6.29 SF TOTAL
"EXIT"
Customer
Loc;ivon
BUILDING FACE IS 86.66LONG
86.66SF SIGNAGE PERMITTED
PROPOSED SIGNAGE = 80.09SF
VARIANCE = NONE
1610 3/4"
13'-6 11/16"
GRAPHIC DETAIL
SCALE 3/8' = 1"-0`
PROPOSED
47.51 SF TOTAL
"HOLIDAY"
26.33 SF TOTAL
"CAR WASH"
CUSTOMER APPROVAL
NOTE: Fle,vation drawings are for customer approval only, drawings are not to be used as any installation guide, all dimensions MUST be verified before installation.
HOLIDAY STATION
LAKE ELMO, MN
Date
8/17/16
FFIe Name
Prepared By.
RM
150162 LAKE ELMO, MN - SIGN PACKAGE
Eng'
SIGNS UGHTINC tMAGE
DISTRIBUTED BY SIGN UP COMPANY
700 21,„,, Street utb
PO Bo,, 210
vRtcrtcw-n, F.,'O 57201-0210
1,800,8438888• www personasigns.com
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. PZ99-48
A RESOLUTION REGARDING A SIGN ORDINANCE VARIANCE
FARMER'S UNION CO -OF OIL ASSOCIATION
WHEREAS, the Lake Elmo Planning Commission has reviewed and heard testimony regarding
the application of Farmer's Union Co -Op Oil Association to vary from the standards of Section 535 of the
Lake Elmo City Code with respect to the property described as follows:
All that part of Southeast Quarter of Southeast Quarter (SE 'A of SE ',/4) of Section Twelve (12), Township
Twenty-nine (29) North, Range Twenty-one (21) West, East Oakdale Township, Washington County,
Minnesota, described as follows:
Commence at the Southeast Corner of Section Twelve (12), Township Twenty-nine (29) North of Range
Twenty-one (21) West, East Oakdale Township, Washington County, Minnesota; thence North along the
East line of said Section Twelve (12) for Three Hundred fifty-six and five tenths (356.5) feet to its
intersection with the Northerly right-of-way line of County Highway No. 14, said intersection being the
point of beginning of this description; thence continuing North along said East line of Section Twelve (12)
for Six hundred thirty-three and five tenths (633.5) feet; thence deflected to the left for 26 degrees 30'
(bearing of North 26 degrees 30'West) for Two hundred ninety-nine and four tenths (299.4) feet to its
intersection with the Southerly right of way line of Minnesota Highway No. 212; thence Southwesterly
along said Southerly right-of-way line of Minnesota Highway No. 212 for One hundred eighty-seven and
eight tenths (187.8) feet; thence Southerly along said right-of-way line of Minnesota Highway No. 212; for
One hundred sixty-five and eight tenths (165.8) feet to its intersection with the Easterly right-of-way of
County Highway No. 14; thence Southeasterly along said Easterly right-of-way of County Highway No, 14
for Six hundred eighty (680.0) feet more or less to the point of beginning and is commonly known as 4201
Manning Avenue N., (Geo Code 12.029.21.44.0005),
WHEREAS, said variance are described as follows:
Variance from Section 535 of the City Code (Signs) to permit a pylon sign at the northeast corner of the
site to be 19 feet in height and with 96 square feet per side sign surface area; and a monument at the
southeast corner of the site 9 feet high and 11 feet wide, with a sign surface area of 55 square feet. The
Code standards varied from are: a single freestanding ground sign of not more than 6 feet in height; and, 30
square feet of surface area per side,
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo Planning Commission does
hereby make the following findings concerning said variance:
I. The variances contribute to the public safety of Highway 5 and Manning Avenue by allowing
motorists better visibility of information than code standard signage would allow in a high speed area.
2. The variances contribute to an effort by the current property owner to correct serious environmental
and cosmetic site deficiencies created by others,
3. The exceptional circumstances that justify this request for variance include a mature tree line along the
northeast corner of the property, these trees severely restrict vision. The proposed 19 foot high with 70
square feet per side sign surface area pylon sign is the minimum height that will be visible to fast
moving traffic coming from Stillwater on Highway 5.
Another circumstance that creates a need for the second sign is the states decision to move the
applicant's Manning Avenue driveway more than a block to the south. This was due to the stop light
and long median installed after the applicant purchased the property. Visible signage that clearly
marks the southern driveway and helps slow down traffic in a timely manner will help create a safe
turn opportunity.
4. The variance in signage would allow the applicant to enjoy some of the same rights commonly enjoyed
by other Lake Elmo properties and provide the applicant equal protection under the law. The ability to
effectively relay brand and price information is a right commonly shared by all in this type of zoning,
5. Neither of the circumstances mentioned in 45about are due to our actions. In addition to the pre-
existing tree line Farmer's Union lost two curb cuts, one each on Hwy 5 and Manning Avenue. The
state and county removed the remaining curb cuts further away from the intersection where speeds
would d be slower, They had no voice in this matter and received no compensation because of these
mandates. The loss of curb cuts and the relocation of entrances are a special circumstance not endured
by others in the same zoning district,
6. The variances do not provide the applicant a special privilege. To the contrary, they help partially
correct special negative characteristics of the property.
7. The variance is not detrimental due to the circumstances dictated by the special characteristics of this
unique property. To the contrary, it would help this contaminated site to be built upon.
BE IT FURTHER RESOLVED, that the Lake Elmo Planning Commission hereby approves the
variances and issues this Order.
ADOPTED, by the Lake Elmo Planning Commission this 9th day of August, 1999,
Thomas Armstrong, Chairman
Lake Elmo Planning Commission
ATTEST:
ICA
DATE: November 15, 2016
REGULAR
ITEM
AGENDA ITEM: Old Village Phase 3 Street and Utility Improvements — Resolution
Receiving Feasibility Report and Calling Hearing on Improvement
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Chad J. lsakson, Assistant City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
Introduction of Item . ...... ........... ..... . ....... ....................................... City Engineer
Report/Presentation............... ..... ........ ....... ................. ...... ..... City Engineer
Questions from Council to Staff ........ ........ ......... ..... Mayor Facilitates
Public Input, if Appropriate ....... ..... ................... ......... Mayor Facilitates
Call for Motion ........ ....... ..... ........................................ Mayor & City Council
Discussion ................ ..... ..... Mayor & City Council
Action on Motion.. ..... ........., .......... .................... ...... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
29
FISCAL IMPACT: None. The Feasibility Report was previously authorized. Calling for and
conducting the Public Improvement Hearing is included in the scope of services.
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to
consider adopting a Resolution receiving the Feasibility Report and calling for a Public
Improvement Hearing for the Old Village Phase 3 Street and Utility Improvements to be held on
December 20, 2016,
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City of Lake Elmo is
extending sanitary sewer to serve the existing properties in the Old Village area to replace the
use of private on -site sewage treatment systems. The projects also include regional drainage
improvements to address historic flooding issues in the Downtown area, the replacement of aged
watermain pipes and reconstructing the public streets that are disturbed during the work. The
-- page
City Council Meeting [Regular .-igencla Item 29J
Noveinber 15, 2016
Improvements are being constructed in phases and through separate projects. Phase 1 was
constructed in 2015 and Phase 2 was constructed in 2016. The Old Village Phase 3
Improvements are consistent with the Old Village 2017-2020 Capital Improvement Plan (CIP) as
presented to the City Council on September 6, 2016.
A feasibility report was authorized by the City Council on September 20, 2016 in order to ready
these improvements for 2017 construction and in response to the receipt of petitions for sanitary
sewer service. One petition was received on April 1, 2016, from the Lake Elmo Elementary
School (Independent School. District #834) at 11030 Stillwater Boulevard, and a second petition
was received on June 8, 2016, from the property owners along 31st Street North, from CSAH 17
to the east end, Laverne Court North, from 31st Street North to south cul-de-sac, and Layton
Court North, from 31st Street North to south cul-de-sac. The feasibility report is needed to meet
state statutory requirements if any portion of the project is to be assessed to benefitting
properties. The report identifies the necessary improvements, the estimated project costs, the
assessment methodology and preliminary assessment amounts to be levied against properties
adjacent to and benefitting from the improvements.
The report identifies the improvements necessary to extend sanitary sewer to the Lake Elmo
Elementary School, City Hall and the Westbrook Building (3825 Lake Elmo Avenue) as well as
extending sanitary sewer along Laverne Avenue, from 39th Street North to CSAH 14; 31st Street
North, from CSAH 17 to the east end; Laverne Court North, from 31st Street North to south cul-
de-sac; and Layton Court North, from 31st Street North to south cul-de-sac. The improvements
include the reconstruction of the existing streets with concrete curb and gutter, installation and
repair of storm sewer, the replacement of the aged watemmin, and a sanitary sewer service stub
extended to the property line for each benefitting property. The improvements also include the
construction of a sidewalk and/or trail along Laverne Avenue from 39th Street North to CSAH 14
as part of the Downtown Master Plan. The watermain along Laverne Avenue will be upsized to a
trunk 16-inch diameter main as the final connection for the intermediate/low pressure zone
relocation to the Union Pacific Railroad.
The report also addresses two alignment options for extending sanitary sewer to the Lake Elmo
Elementary school. Option 1 installs the sanitary sewer along existing public right-of-way which
results in additional properties being served by the improvements as well as results in an
expanded project scope requiring watermain replacement, storm sewer upgrades and street
reconstruction. Option 2 assumes that sewer easements can be reasonably obtained to route the
sanitary sewer along private property lines directly from 39th Street to the school location. Option
2 minimizes the project scope and infrastructure costs necessary to get the elementary school
connected to municipal sewer service.
The estimated total cost for the Old Village Phase 3 improvements is S2,454,400 with the street,
sidewalk and storm sewer improvements estimated at $1,147,700; the sanitary sewer
improvements estimated at $753,800; and the watermain improvements estimated at S552,900.
The improvements are proposed to be assessed against the benefitting properties consistent with
the City's Special Assessment Policy and the Old Village Sewer Assessment Policy. Sanitary
-- page 2 --
City Council Meeting [Regular. Agenda Item 29]
November 15, 2016
sewer assessments are proposed for those properties that abut the improvements and receive a
service stub as part of the project. The assessment amount is based on the estimated total project
costs for all project phases to replace all existing septic systems in the Old Village as identified
in the Old Village CIP. After removing trunk oversize costs, to be paid directly from the sewer
enterprise fund, the remaining costs are 100% assessed using a residential equivalent unit
method. The one unit assessment amount is then increased each year using a construction cost
index to account for increased annual construction costs.
Street and storm sewer improvement assessments are proposed at a rate of 30% for residential
properties using a unit method. Residential properties along 31st Street North, Laverne Court
North, and Layton Court North with dircct access to the street are included as benefitting
properties. Street, sidewalk and storm sewer improvement assessments are proposed at a rate of
100% for commercial properties based on the actual front footage along Laverne Avenue. The
remainder of the project costs are proposed to be paid through a combination of sanitary sewer
enterprise funds, water enterprise funds and general funds.
Assessments for street, sidewalk and storm sewer improvements are levied over 15 years while
the sanitary sewer improvements are levied over a 20 year period. Additional cost breakdown,
assessment information, and financial detail is presented in the Feasibility Report.
RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No.
2016-96, receiving the Feasibility Report and calling Hearing for the Old Village Phase 3 Street
and Utility Improvements. The recommended motion for this action is as follows:
"Move to adopt Resolution No. 2016-96, receiving the Feasibility Report and Calling Hearing
for the Old Village Phase 3 Street and Utility Improvements."
ATTACHMENTISI:
1. Resolution 2016-96 Receiving Report and Calling for Hearing on hnprovernents.
2. Notice of Hearing on Improvement.
3. Location Map.
4. Project Schedule.
5. Feasibility Report (available for relit!ltat City Null)
-- page 3
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-96
A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE
OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS
AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to city council authorization, adopted on September 20, 2016, a feasibility
report has been prepared by FOCUS Engineering, Inc. for the Old Village Phase 3 Street and Utility
Improvements; and
WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a
portion of the cost of the improvements pursuant to the city's Special Assessment Policy and Minnesota
Statutes, Chapter 429; and
WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvements as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council will consider the improvements in accordance with the report and the
assessments of the abutting properties for all or a portion of the cost of the improvements pursuant
to Minnesota Statues, Chapter 429 at an estimated total project cost of $2,454,400; consisting of
the street, sidewalk and storm sewer improvements at $1,147,700, sanitary sewer improvements
at $753,800, and water system improvements of $552,900.
A public hearing shall be held on such proposed improvements on the 20th day of December, 20 16,
in the council chambers of the City Hall at or approximately after 7:00 P.M. and the clerk shall give
mailed and published notice of such hearing and improvement as required by law.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTHTEENTH DAY OF
NOVEMBER, 2016.
CITY OF LAKE ELMO
By:
Mike Pearson
(Seal) Mayor
ATTEST:
Julie Johnson
City Clerk
Resolution No. 20 1 6-96
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, December 20,
2016, to consider the making of the following improvements, pursuant to Minnesota
Statutes, Sections 429.011 to 429.111;
The improvements consist of the extension of sanitary sewer to the Lake Elmo
Elementary School, City Hall and the Westbrook Building (3825 Lake Elmo Avenue)
as well as extending sanitary sewer along Laverne Avenue, from 39th Street North to
CSAH 14; 31st Street North, from CSAH 17 to the cast end; Laverne Court North,
from 31st Street North to south cul-de-sac; and Layton Court North, from 31st Street
North to south cul-de-sac. The improvements include the reconstruction of the
existing streets with concrete curb and gutter, installation and repair of storm sewer,
the replacement of the aged watermain, and a sanitary sewer service stub extended to
the property line for each benefitting property. The improvements also include the
construction of a sidewalk and/or trail along Laverne Avenue from 39th Street North
to CSAH 14.
Sanitary sewer assessments are proposed for those properties that abut the improvements
and receive a service stub as part of the project along Laverne Avenue, 31st Street North,
Laverne Court North, and Layton Court North, and also the Lake Elmo Elementary
School, City Hall and the Westbrook Building. The area proposed to be assessed for the
street and storm sewer improvements include the properties directly abutting and
accessing the proposed streets along Laverne Avenue, 31st Street North, Laverne Court
North, and Layton Court North.
The estimated total cost for the project is S2,454,400 with the street, sidewalk and storm
sewer improvements estimated at $1,147,700; the sanitary sewer improvements estimated
at $753,800; and the watermain improvements estimated at $552,900. A reasonable
estimate of the impact of the assessment will be available at the hearing. Such persons as
desiring to be heard with reference to the proposed improvements will be heard at this
meeting.
DATED: November 15, 2016
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the St. Paul Pioneer Press on November 23, 2016 and November 30, 2016)
CITY (
Old Village Capital Improvement Plan
Phasing Plan; Schedule and
ASSeSSTIlellt Methodology
SEPTEMBER 6, 2016
32ND STREET
NOT INCLUDED
NOT
INCLUDED
NOT
INCLUDED:
T T
ff
oms REID
NO PARK
INCLUDED
LiFT
STATION
PHASE 7
CITY OF LAKE ELMO
pAOdECTSCAERU|E
OLD VILLAGE PHASE 3:STREET, DRAINAGE
AND UTILITY IMPROVEMENTS
ENGINEERING, inc.
Cara Gehe,e��E.
Jack Griffin '�E.
Ryan StempskiKE.
651.300.4261
651.300.4264
651.300,4I67
651.300.4283
SEP7E&Y8E830I6
SEPTEK48ER3O,2Ol6 Council authorizes the preparation ofthe Phase 3Feasibility Report.
NOVEM8ER15,2O16 Presentation of Feasibility Report, Council accepts Report and calls Hearing.
DE[EK4BER2[\2016 Public Improvement Hearing, Council Orders the improvement and orders the
preparation ofPlans and Specifications (Requires 4/5 1hvnte).
APR|L4,Z017 Council approves Plans and Specifications and orders Advertisement for Bids,
MAY 4, 2017 Receive Contractor Bids.
MAY 16, 2017 Council accepts Bids and awards Contract.
]UNES,2OI7 Conduct Pre -Construction Meeting and issue Notice toProceed.
* [)CTO8ER27,2016 Substantial Completion,
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2016-101
A RESOLUTION CANVASSING THE RETURNS AND DECLARING
THE WINNERS OF THE 2016 LOCAL ELECTIONS
WHEREAS, the Lake Elmo City Council, as the Canvassing Board for Local
Elections must meet to certify the results of the local election; and
WHEREAS, the following are the results of the City General Election as they
appear on the face of the election returns:
my OF LAKE ELMO
20.16 CFI Y EL ECT ION
RESULTS
PRECINCT 1 PRECINCT .2 TOTAL
MAYOR
MIKE PEARSON 1,689 1,994 3,683
JULIE FLIFLET 561 806 1,367
WRITE-INS 5 9 14
TOTAL 2,255 2,809 5,064
PRECINCT 1 PRECINCT 2 TOTAL
cp.P.N.C4_,iyiEtmBpz. (2)
CHRISTINE NELSON 1,372 1,666 3,038
JUSTIN BLOYER 1,361 1,618 2,979
BEN ROTH 663 983 1,646
BRETT EMMONS 646 859 1,505
WRITE-INS 9 9 18
TOTAL 4,051 5,135 9,186
2016 ELECTION STATIST-ICS
PRECINCT 1 PRECINCT 2 TOTAL
7AM REGISTRATIONS 2,596 3,162 5,758
ELEC DAY
REGISTRATIONS 231 162 393
TOTAL
REGISTRATIONS 2,827 3,324 6,151
BALLOTS CAST PER
PRECINCT 2,405 2,924 5,329
"A VOTER TURNOUT
7AM REGISTRATIONS 92.64% 92.47% 92.55%
% VOTER TURNOUT AFTER
INCL ELEC DAY
REGISTRATIONS 85.07% 87.97% 86.64%
NOW THEREFORE BE IT RESOLVED, the City of Lake Elmo City Council
declares Mike Pearson elected as Mayor for a 4-year term; and Christine Nelson and
Justin Bloyer elected as Council Members for 4-year terms, by a majority of votes cast
for these races in the City of Lake Elmo.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY
OF NOVEMBER 2016.
(Seal)
By:
Julie Johnson, City Clerk
Mike Pearson, Mayor