HomeMy WebLinkAbout09-06-16 CCMPTIRI CITY OF OurMission is to PivpideQualio PublieSeivices in a Fuealjh Responsible
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LAKE T-'"LMO g The Qly Open Space 05araefer
NOTICE OF MEETING COP]
City Council Meeting
Tuesday, September 6, 2016 7:00 P.M.
City of Lake Elmo 13800 Laverne Avenue North
A. Call to Order/Pledge of A*gianc
B. Approval of Agenda
C. Approval of Minutes
1. August 16,2016
D. Public Comments/Inquiries
E. Presentations
F. Consent Agenda
2. Approve Payment of Disbursements
3. Approve the TNT Public Hearing Date for the 2017 Budget and Tax Levy — Resolution 2016- 72
4. Approve Master Subscriber Agreement and New MGA Request Form
5Approve Village Preserve Easement Vacation — Resolution 2016- 73
6Village Preserve 0 Addition— Approve Reduction of Security #3
7. Approve 5 1h Street Irrigation Standards/General Irrigation Standards
8. Approve Service Contract with Youth Services Bureau for 2017
9. Wildflower at Lake Elmo I " Addition — Approve Reduction of Security #4
io. Approve Grant Application for Sunfish Lake Park Trail Grooming Reimbursement — Resolution 2016- 74
G. Regular Agenda
it. HAIRitage 'Hous Massage Therapy Premises Permit Application — Public Hearing
12. The Royal Golf Course at Lake Elmo Concept PUD Plan
13. Tartan Park Comp Plan Amendment and Rezoning
14. OP4 Boulder Ponds LLC Zoning Map Amendrnent/PUD Amendment — Ordinance 08-149
is. OP Ordinance — Ordinance 08-152; Resolution 2016-75
16. Ordinance Amendment: Exemption from Platting for Subdivision of Property — Ordinance 08-153;•
Resolution 2016-76
17. Authorize Advertising for a Building Inspector
is Old Village Sanitary Sewer Extensions — CIP Phasing and Assessment Plan; Accept Sewer Petitions
ig. Financing Matters Related to Downtown Project
2. Tablyn Park Upgrades
21. Easton Village Park Additional Cost
H. Staff Reports and Announcements
1. Adjourn
wi=
CALL TO ER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7 0 Put.
PRESENT. Mayor Mike Pearson and Councilmembers Julie:Fliflet Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present. Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Finance
Director Bendel,;Planning Director Wensman, and City Clerk Johnson,
APPROVAL OF AGENDA
City Council Reports were removed from the Agenda.
Councilinember Lundgren, seconded by Mayor Pearson, moved TO APPROVETHE
AGENDA AS AMENDED. MOTION PASSED — t .
ACCEPT MINUTES
A clarification was added to the Approval of the Agenda to reflect that an item was removed
from the Consent Agenda. Minutes of the August 2, 2016 Regular Meeting were accepted by
unanimous consent as amended,
PUBLIC CsC)MMENTSANQUIRIES
Nadine C bernmeller, 8696 42"d Street Noah, commented on growing layers of over -sent and
cautioned against too much government growth
Virginia Pleban, 8245 59`h Street North, spore about communication and encouraged listening
with an open mind.
PRESENTATIONS
Promotion of Two Probationary Firefighters
DATE. Motionpassed
conductedFire Chief Malmquist the sweanng in of Firefightersi
sm
3. Approve Payment of Disbursements
4. Accept July 2016 Financial Statements
5. Accept July 2016 Assessor's Report;
6. Accept July 2016 Building Department Report
. Accept July Fire Chiefs Report
. Accept July Public Works Department Report
9. Approve Special Assessment Abatement .requested. by Washington County — Resolution
2016-66
. Approve 2016 Seal Coatt Request No.
11. Approve 2016 Street, Drainage and Utility ImprovementsRequest t
Approve12. tt t Request t
13. Approve Ittt Booster t t,
14. Approve Intt .tt Order t
15. Approve Intt + r No.
ITEM a Dan Greensweiz LMCIT Assistant Administrator
coverage's Mr.urancet • + will be Greensweig reported «
deductible.reviewed by the LMCIT Board of Directors. Greensweig outlined reasons for concern over the
risk level and stated LMCIT staff is considering recommending a higher
City Engineer Griffin reviewed the request for the Council to order a feasibility report for the
CSAH 13 project so the costs can t be assessed to the benefitting properties.
Councilmember ren, seconded by # # APPROVE
r O %.# t ORDERORDERrNG PREPARAFE4SIBILITY rs
By FOCUS ENFFOR THE .r
AMOUNTTO EXCEED OF f% Motion
s � J' s t • �, # � � a t'
Planning Director Wensman reviewed application to rezone two outlots and adjust the
the need for the density. Discussion was held concerning the density that was approved with the final plat and
applicantjoin the two outlots in one Ben Sclunidt of
Excelsior Group provided background on the zoning and stated that the group plans to con
senior housing on the combined •
ChapterITEM 19- Title XV, « of t, CiY Code Related to Teffigorar
Health Care Dwellings
City Planner Wensman reported on for t use of
allowtemporary health care dwellings. Wensman explained that the City can pass an ordinance to opt
out of the law and not
commission.
Councillnember Smith, seconded by Councilmember Lundgren, moved TO tre
#,DINANCE%iOF MINNESO TA S TA SECTION #
Motion passed
LAKE A CITY COUNCIL
AUGUST + a
ne proposea
Councilmenther Fliflet, seconded by ,, Smith, moved TOAPPROVE
concerning,Discussion was held in the City. Resident BarTy Weeks commented that his dad had an average of # #
about 150 pigeons
on a one acre lot in the past with no issues. Staff was directed by Councilconsensus
keeping of pigeons without regulation.
Motion withdrawn.
1111 Intl
#
STAFFAN0 THE PLANNING CO / HOLD
ORECOMMENDING
REPEALS ;' OF 1
CODE.THE C[7T eabstain)
1 # I . IWIMMMUrall
AgreementCity Planner Wensman reviewed changes to the Developer
areastemplate in the #landscaping,# tree
replacement,#
some of the changes.
Pearson,
Councilinember Lundgren,moved: RESOLOVY
Motion2ND ADDITION WITH A CHANGE FROM ONE YEAR TO TWO YEARS IN SECTION 35B.
passed
City Planner Wensman summarized the history and current status of the project. Wensman
noted that the developer has agreed to install the trot lot as an H A amenity to be installed at the
developer's expense and awned by the HOA. City Attorney Sonsalla read suggested changes to
paragraph 22, "Park Dedication", Chick Alcorn spoke can behalf of the developer and confirmed
the commitment to installing the tot lot.
X
Councibnember Bloyer, seconded by Cou cibnemberX Smith, moved TO ADOPT
RESOLUTION .fib- 0 AS AMENDED To jNCLUDE THE NG+TJ. GE SUGGESTED BY
THE CITYATTORNEY. Motion passed 5 -- 0.
ITEM 24: RFP for Job Classification and Compensation Stud
City Administrator flandt presented informationandrecommendations from the Human
Resources Committee for a job classification and compensation study, noting that the
information would also be utilized in the pay equity report due to the state in January 2017.
Councitmember BZ'o er, seconded by Counciimtember°Lundgren, proved TOAiUTHORIZE
THE ISSUANCE OF REQUEST FOR PROPOSALS FOR A JOB CLASSIFICATION
AND COMPENSATION STUDY'lotion passed 5 --- 0.
ITEM 25`: An Ordinance Amendinp, the Lake Elmo Cily Cade of Ordinance by Amending
the CLq's Provisions Related to the City Council and Sununan Publication
Administrator H ndt reported that this item is a follow up from the August 10, 2016 workshop
discussion regarding changes to section 31.04 of the City Code;
Councihn ember Smith, seconded by Mayor Pearson, m oved TO APPROVE ORDINANCE 08-
150 Friendly amendment accepted to add "from Council" after "All requests" in paragraph 2a
on page 10; strike "by roll call vote" on page 9, paragraph C4, and to add that Council Meeting
packets will be delivered 4 days prier to the meeting. Motion passed 5 — 0..
Mayor Pearson, seconded by CouncilmemberSmith, moved TO ADOPT RESOLUTION 11 -
69 APPR 1 VING SUMMARYPUBLICATIONCIF ORDINANCE 08-15 0.
ITEM : No -Wake High 'Water Elevation Level for Lake )fie ontreville and Olson Lake
Administrator llandt reviewed her staff report regarding possible review of the no wake
threshold on Lake Demontreville and Edson Lake. Councilmember Lundgren stated that her
intent was for all four lakes to be reviewed, not just D montreville and Olson.
Terry Boczek, 81101 emontreville Trail, stated that a compromise was reached on this issue a
few years ago and it is working..
Patrick lean, 808 bill Trail, reviewed the history of the no wake ordinance and stated that lake
owners are losing property rights.
Debbie bean, 8028 Hill Trail, stated that the Lake i emontreville & Edson Association is a small
group ofresidents trying to restrict lake usage.:
Cory Boudreau, 8382 Hidden Bay Trail, spoke against lowering the no wake level, stating that
boat traffic is very low and not causing an erosion issue.
Dave Carlson, 8554 bidden Bay Trail, stated opposition to any further restrictions on the lakes
and added that he disagrees with the facts in the LDO letter.
Page 4 of 6
AUGUST 16,2016
than Stoudt, 8012 Hill Trail, stated that further lake restrictions will prevent him from being able
to utilize the lake with his daughters.
Roger Johnson, 8048 Hill Trail, stated that the LDO's purpose is to protect the shore of these two
lakes that are small, shallow, narrow and busy.
Jim A.rkell, 8131 Hidden Bay Trail, stated that the current lake level is working and he enjoys
being able to use the lake with his granddaughters.
Tom Bums, 7962 Hill Trail, reported that he has no issues with erosion on his property and does
not want additional restrictions.
Brenda Jo Carlson, 8554 N. Hidden Bay Trail, presented historic infon-nation on lake levels and
stated that additional restrictions reduce property values.
Steve Schleicher, 4774 Olson Lake Trail, stated there is no evidence the current level is not
working and there is no need for the Environmental Committee to review it.
Karen Slakey, 7872 Demontreville Trail, asked for the current level to remain in place and allow
residents to use the lake.
Gary Fields, 4751 Olson Lake'Trail, stated that he sees erosion on his property and others and
supports sending the lake level to the Environmental Committee for review.
Trevor Judd, 7920 Hill Trail N., stated he moved to Lake Elmo to enjoy the lakes and opposes
any changes.
Anne Judd, 7920 Hill Trail N., stated that she bought her home on the lake so she could train for
waterskiing competitions and teach kids to water ski, adding she is opposed to any further
restrictions.
Link Lavey, 8510 Hidden Bay Trail, paddle boards on both lakes and supports sending lake
levels to the Environmental Committee for review.
Dale Dorschner, 3150 Lake Elmo Avenue N., expressed disappointment that the Lake Elmo
Association was not notified and asked that take level matters be left to the DNR and watershed
districts,
Tony Nelson, 4535 Lake Jane Trail, stated he has noticed a lot of erosion during ice out and
heavy rain, but boat damage is very small.
David Offord, 9369 Lake Jane Trail, stated there is a lack of data from experts and asked that the
city not reconsider lake levels without data.
Councilinember Boyer, seconded by Councilineinber Smith, moved TO REFER THE NO
WAKE LUGH WATER ELE PA TION LE VEL FOR LAKE DEMONTREVILLE AND OLSON
TO THE ENVIRONMENTAL COMMITTEE WITH THE UNDERSTANDING THAT
•
t
EVERY MEETING AND SUBCOMMITTEE BE VIDEOTAPED. Motion failed 4 — — 2.
Fliet, Lundgren, Smith — nay)
Councilmenther Lundgren, x I
WAKE HIGH WA TER ELE VA TION a VEL FOR ALL FO UR LAKES TO THE
ENVIRONMENTAL/ Friendly amendmentaccepted
meetings will be videotaped. Motion passed 3 — I — 1. (Pearson, Bloyer — nay)
City +Clem. Johnson: Announced that the candidate tiling period for City offices closed and
candidate names are pasted on the City°s website.
Finance Director Bendel. Working can finalizing the budget and stormwater assessments
City Attorney on a la: Working on nuisance ordinance update:
Meeting adjourned at 11:53 pm.
Julie Johnson, City Clerk
Pearson,Mike
s
LAKE ELMO
MAYOR& COUNCIL COMMUNICATION
DATE: September 6, 2016
CONSENT
ITEM #2
MOTION
AGENDA ITEM: Approve Disbursements in the amount of $455,115.02
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item - ....... ........... ....... ...... . City Administrator
- Report/Presentation .... ...................... ...... City Administrator
- Questions from Council to Staff.. . .......................................... Mayor Facilitates
- Call for Motion ...... .......... ......... ........ - ... Mayor & City Council
- Discussion. ............... ......... Mayor & City Council
- Action on Motion...... ........ --- .... ..... ......... Mayor Facilitates
-7-3-7-2
is asked to approve disbursements in the amount of $455,115.02. No specific motion is needed
as this is recommended to be pat t of the Consew Agenda.
-- page 1 --
[Cans entAgenda Item 2]
BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures,
Claim # Amount Description
ACH
$ 14,540.60
Payroll Taxes to IRS & MN Dept of Revenue 08/18/16
ACH
$ 7,260.25
Payroll Retirement to PE RA 08/18/16
ACH
$ 1,200.00
Payroll Retirement to lCMA 08/18/16
DD7359-DD7392
$ 35,159.15
Payroll (Direct Deposits) 08/18/16
44745-44754
$ 7,963.65
Account Payable 08/31/16 Month End
ACH
$ 14,11125
Payroll Taxes to IRS & MN Dept of Revenue 09/01/16
ACH
$ 7,29&09
Payroll Retirement to PE RA 09/01/16
ACH
$ 1,200.00
Payroll Retirement to ICNIA 09/01/16
DD7392-DD7425
$ 34,35128
Payroll (Direct Deposits) 09/01/16
44755-44857
$ 332,030.75
Accounts Payable 09/06/16
TOTNL
$ 455,115.02
RECOMNIENDATION� Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$455,115.02.
ATTACHMENTS:
1. Accounts Payable — check registers
-- page 2 --
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T1 IF CITY01-
LAKE ELMO
MAYOR& COUNCIL COMMUNICATION
DATE: September 6,2016
CONSENT
ITEM #3
MOTION
AGENDAITEM: Approve Setting the Truth in Taxation Public Hearing Date for the 2017
Budget and Tax Levy
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Julie Johnson, City Clerk
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ........ — ........ ....... ......................... ... City Administrator
- Report/Presentation ..............................................City Administrator
- Questions from Council to Staff ............ ........................... Mayor Facilitates
- Call for Motion.... .... — .............. ............ ............. ......... Mayor & City Council
- Discussion ..... .............. -- .............................. ............ Mayor & City Council
- Action on Motion...... .. . Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is respectfully asked to consider setting the Truth *in Taxation Public Meeting date as required by
State law for December 6, 2016. No specific motion is needed as this is recommended to be part
of the overall •• of the Consent Agenda.
the (late ot tne meeting where tlie annual budget and levy will be discussed ancl
will be allowed to speak.
STAFF REPORT: The City is required to conduct a meeting where the budget and levy will be
discussed and the public will be allowed to speak at a regular scheduled City Council meeting.
Staff recorm-nends the fulfillment of this requirement on December 6, 2016 at 7:00 pm. as part
of the regularly scheduled City Council meeting.
-- page I --
City Council Meeting
September 6, 2016
[Consent t4 enda Item 3]
RECOMMENDATION:It is recommended that the City Council approve the date of
December 6, 2016 for the meeting to discuss the 2017 budget and. levy:.
ATTACHMENT:
1. Resolution 201 -7
LAKE ELMO
STAFF REPORT
DATE: Septenber 6, 2016
CONSENT
STEM
MOTION
TO: Mayor and City Council
FROM; Julie Johnson, City Clerk
AGENDA ITEM: Approve Master Subscriber Agreement and New MCA Request For
BACKGROUND:attorney#Lammers,requested
the City Council: approve the Master Subscriberand new Minnesota Govdiument
BEFORE
FISCAL IMPACT.
None
RECOMMENDATION:
i # i
ECKBERG
LAMMERS
ATTORNEYS A:r LAW
August 12, 2016
City of •
Attn: City e •
Lake,Elmo,
Writer's Direct Dial:
(651) 351-211
Writer'sE-mail:
tweidner@eckber last mers.com
Reply to Stillwater
The State of Minnesota implemented a new document access program, '�N ew MGA", as of August 1,
2016The 'New M(W' program provides
requiresOdyssey. The change ofprograrns anew portal access. The change in portal access for
'New MGA" requires new applications be completed by the City for the New MGA program before our
office
Please place these documents can your next council agenda for approval:_ Master Subscriber Agreement
and New GAGA Request Form.
.
to our
Mimi•
a r •
for
questions,your reference. if you have any office.
Sincerely;
Thomas J. Weidner
TJW
Enclosures
Stillwater Office
1809 Northwestern A enue
Stillwater, MN 55082
Phone: 651-439-2878
Fax: 51-4 39-2`32
Hudson Office
30 Second Street
Hudson, i t 54016
Phone: 715- 86-37
Fax: 715-86-64 6
NINE
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