HomeMy WebLinkAbout10-04-16 CCMPT1 III C;I"i"Yt:}I� Ourlli sion is to Propide uali y I�obfirSer��iees in a FiscalZy eponsible
AKELManner 1r','luile Presemiq the Gpi's Open 3paee Charader
NOTICE OF MEETING
City Council Meeting
Tuesday, October 4, 016 .00 P.M.
City of Labe Elmo 13800 Laverne .Avenue North
:' Call to Order/Pledge of Allegiance
Approval of Agenda
Approval of Minutes
1. September 2C,2C1C
Public Comments/Inquiries
E- fesentati
. Consent Agenda
_'''Approve Payment of Disbursements
Approve Amended Special Assessment Policy —Resolution 2016-83
Approve Amended Fee Ordinance _ Ordinance '-1 ;• Resolution 2016-85
. Approve Business SAC Deferral Program Agreement with Met Council
Approve Leaf Drop Off Bays Event
Authorize Certification to the WA Cry Auditor - Delinquent Stormwater Bills -- Resolution 216-8
.' Approve Homing Lot Size Variance -- I rause's-Addition, Lot 9 —Resolution 2916-8
Refer OpenGov Discussion to 10/11 Work Session
if Inwood Booster Station — Approve Change Order Now
. CSAH 15 & 10th Street Intersection — Approve Cooperative Agreement Payment No. 3
. Approve City Planner Pay Increase
. Approve loyal Golf Club Escrow Agreement
'. ,Approve Xcel holiday Lighting Contracts for Downtown
G. Regular Agenda
. Reconsider Fence Ordinance-- Ordinance 8-15 ;° Resolution 01 -7
X. OP Ordinance -- Ordinance 08--1 S ; Resolution 2016-75
City Administrator Review Process
.Moratorium Issue
. Street Naming Policy — Ordinance 08-14 Resolution lution 201 -8
,peCommon Ground Interim Use Permit Request — Resolution 21 -88
:24/Wasatch Storage CAP -- Resolution 2016-8
,zzlludson Boulevard Lift Station Improvements — Award Engineering Design and Construction Services Task
Circler
,2,3�201'7 Street Improvements — Authorize Feasibility Report and Geotechnical Services
treet Inventory and Condition Assessments — Authorize Contract for Street Condition Ratings/Inventory
0Council Driven Agenda Items
6. Council Committee Attendance by Council Members Who Are Not Appointed Members of the Committee
H. Staff Reports and Announcements
f. Adjourn
CITY OF
SEPTEMBER,
,2016
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7. OO pm..
PRESENT; Mayor hike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Slayer;
and Jill Lundgren.
Staff present: Administrator Ilandt, City Attorney Sonsalla, City Engineer Griffin, Finance
Director Bendel, Planning Director Wensman, City Planner Becker, Building Official Bent and
City Clerk Johnsen.
APPROVAL OF AGENDA,
Item 21, " OP4 Boulder Ponds LLC :honing Map endment/PU Amendment" was removed
from the agenda at the request of the applicant. Item 20, "Approve Concrete Work at City Hall"
and Item 17, "Approve Lions Park Design Services — Miller Architecture" were moved from the
Consent Agenda to the Regular Agenda.
C ouncilmember Smith, seconded by Councilmeniber . li let,, moved TO APPROVE THE
Minutes of the August 16, 2016 :Regular Meeting were approved as presented by unanimous
consensus.
PUBLIC COMMENTS/INQUIRIES
Virginia Pleban, 8245 59 b Street North, commented on what qualities make for a good:
politician.
Dunn,Susan . Uppert the Council
support for neighboring communities opposed to the Lake Elmo Airport
t t i
i � �' t ! t i3 ► r,# t �
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itMUM
#YEN
SEPTEMBER 20,2016
14. Approve Repairs to Well #2 Roof
15. Approve payoff of Existing Building Vehicle Loan
16. Approve Safe Assure Contract Renewal
18. Approve Tablyn Park Upgrades
19. Accept LMCff New Special Endorsements
Eli I W)"s am 51 owl!
. ; - ;� '+- T
.ejoalcpxy-u��Jj' (QY 11 �9 - -Z a -1 IAA"01
Planning Director Wensman reviewed the history and recommendations for updates to the OP
Ordinance. Changes to each section were reviewed and discussed.
Ann Bucheck, 2301 Legion Avenue North, stated concerns about the extension of city water
lines and the 6120 Rule relating to shoreland.
Susan Dunn, 110 18 Upper 3 3d Street North, urged the Council to get as much information as
possible on the issues,
Discussion was held concerning buffers and the requirement for a 4/5ths vote for future changes
to the ordinance.
Councilinember fo{ seconded by councilmember Lundgren, moved TO AMEND THE
PRIMAR Y MOTION TO ADD A 441M VOTE REQUIREMENT FOR DEvL4 TioNs To
BUFFERS. OM�
Planning Director Wensman suggested that staff redraft the ordinance and present a revised
version for the Council to consider.
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 20,2016
Councilmember Bloyer, seconded by Councilmember Fliflet, moved TO POSTPONE
FUR7MR ACTION TO !WE NEXTREGUL4R COUNCIL MEETING. Motionpassed5
0. 1
up the process by allowing administrative approval for subdivision of property.
RES Ut TING FR OM A CQ UISITT
JMPWOPEMEN1� OR USES, A" RESOLUTION 2016-76 FOR ITS SUMMARY
PUBLICATION. Motion passed
Finance Director Bendel presented the recommendations of the Finance Committee regarding the
changes to the assessment policy for the downtown project.
101"A'"Will
[MUM i
Administrator Handt reviewed the request for additional funds for drain the and curbing in the
Easton Village Park,
ITEM 26: Fence Ordinance
City Planner Becker reviewed the current fence ordinance and two proposed options for changes
,to one section of the ordinance pertaining to solid will fences.
LINEAL MEASUREAIENT OF TnE TENCE DOES NOTE��� 68k�M&RTH OF
ME LINEAR DIS TA NCE OF THEPERIME TER OF THE 10 T ON A L OT UNDER HALP
ANA CRE; HH" REPEALS SUBP. E.; AND WHICH REPEALS THE REQUIkEMEiVT
OF 154.080 TVATtW�ES INSIDE AND REAR YARDS BE 30% OPEN. Motionfalled2
Pearson, SrWth — abstain)
#
Mayor Pearson stated he would not support the proposed budget, as it counts on income that isn' t
permanent and he feels there is a need to invest in equipment and vehicles.
!'!I I IF 11111:11i
City Engineer Griffin reviewed the scope of the improvements, project costs and assessment
methodology,
MEIJI= '�Iiipii�iq�111
- 1111111109���O�
Authorize Feasibility Report and Borings
City Engineer Griffin presented the proposed location map, project schedule and petitions
received from residents asking to be included in the project. Griffin also explained how areas
were chosen for Phase 3, the estimated project costs and potential alignment for connecting Lake
Elmo Elementary to the City sewer system.
# i
SEPTEMBER 6
a- •
Administrator Handt presented staff recommendations for a job classification and compensation
study, noting that the recommended vendor could provide the information in time for it to b
used in preparing the Pay Equity Report required by the state.
ITEM 32 City Administrator Review Process
City Attorney aonsalla provided background on the City Administrator's contract and requested
Council direction on whether or not the Council would like to conduct aperformance review.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: reported on ongoing projects and meetings attended.
City Clerk Johnson: reminded residents of the communication tools available for
City related information: the Fresh, Facebook and website.
Finance Director Bendel: no report.
City Attorney onsaita: reported on inquiries received related to the moratorium.
City Engineer Griffin: reported on construction progress.
Page 5 of
Meeting adjourned at 10:48 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
Mike Pearson, Mayor
Johnson,Julie
T1 H' CITY OF
LAKE ELMO
MAYOR& COUNCIL COMMUNICATION
BATE: October 4, 2016
CONSENT
ITEM #
MOTION
AGENDA. ITEM Approve Disbursements in the amount of $233,331.61
SUBMITTED BY: fatty Baler, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
Introduction of Item . . Cite Administrator
Report/Presentation ......... ... ...................................City Administrator
_ Questions from Council to Staff ................... ............,...:.... Mayor Facilitates
Call for Motion . ....................................... . Mayor & City Council
Discussion . ................. ........................................... Mayer & City Council
Action on Motion...., . Mayer Facilitates
SUMMARY AND ACTION REQ STED. As pai t of its Consent Agenda, the City Council
amountis asked to approve disbursements in the $233,331.61 . No specific motion is needed
City Council Meeting
October 4, 2016
[Consent Agenda. Item 2]
BACKGROUND INFORMATION/STAFF PEPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACC $ 13,817.40 Payroll Taxes to IRS & NM Dept of Revenue 09/29/16
ACH 7,290.04 Payroll Retirement to PE RA 09/29/16
ACH $ 1,200.00 Payroll Retirement to ICNIA 09/29/16
DD7478-DD7510 $ 33,238.61 Payroll (Direct Deposits) 09/29/16
44923-44975 $ 177,605.56 Accounts Payable 10/04/16
2778-2780 $ 180M Library Card Reimbursement 10/04/16
TOTAL $ 233,331.61
RECOMMENDATION- Based on the aforditbritioned, the staff recounuends the City Councl
approve as part • the onsent Agenda the aforementioned isbursements in the amount
$2331331.61
ATTACHMENTS:
1, Accounts Payable — check registers
11
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L KE EL 1
MAYOR & COUNCIL COMMUNICATION
DATE. 1.0/4/016
CONSENT
ITEM #
AGENDA ITEM: Special Assessment Policy Resolution to Adopt Revision
SUBMITTED BY.; Cathy Bendel, Finance Director
THROUGH: GH: sting flandt, City Administrator
VIEWED BY: Jack Griffin, City Engineer
Kristina Handt, City Administrator
SUGGESTED ORDER OF BUSINESS ` i ulled Lrom Consent
.. Introduction of Item ..... ..........................., ....... ...............:.............. Staff
Report/Presentation .................. ........... ........ .............................. :....... ..... ... Staff
.: Questions stions from Council to Staff .......... ..................r.......... Mayor facilitates
- Open Public Improvement hearing, Public Input ......... ...... Mayor facilitates
_ Call for Motion ...................................................... Mayor & City Council
Discussion .... ................... .................. ....................... Mayor & City Council
-_ Action on emotion... ........... ........ ...... ::........ ........ .................... Mayor facilitates
POLICY! i
FISCAL IMPACT: TBD
SUMMARY A" ACTION JRE!2q�UD-.
The City Council is respectfully requested to consider approving Resolution No. 016- 3,
adopting revisions to the City of Lake Elmo Special_ Assessment Policies and Procedures for
Public Improvements. As this is part of the Consent Agenda, no specific notion is required:. If
the Council chooses to pull the item: for discussion, the recommended motion for this action is as
follows:
"Move to approve Resolution No. 2 I -- `. , adopting revisions to the City of ak Elmo Special
Assessment Policies and Pr o edur es for Public Improvements. "
-- page 1
[Consent Agenda Item 3]
On November 16, 2010, the City Council adopted the Special Assessment Policies and
Procedures for Public Improvements, The policy was developed by an assessment policy review
Subcommittee working with the City Administrator, City Engineer, and City Attorney to review
and develop an updated policy based upon the goals and objectives established by the Council,
On June 17, 2014, the City Council updated the policy to modify the policy related to the
calculation and application of the Lateral Benefit Charge for properties in and outside of the
areas planned to receive municipal sewer utilities.
The Finance Committee has been reviewing financing matters related to the downtown and
presented their recommendations on Septembers 20, 2016 which included directing staff to
update the special assessment policy to reflect those changes.
RECOMMENDATION:
Staff is recon-unending that the City Council consider approving Resolution No. 2016-83,
adopting revisions to the City of Lake Elmo Special Assessment Policies and Procedures for
Public Improvements. As part of the Consent Agenda, no specific motion is required. If the
Council chooses to pull the item for discussion, the recommended motion for this action is as
follows:
"Move to approve Resolution No. 2016-83, adopting revisions to the City of Lake Elmo Special
Assessment Policies and Procedares for Public Improvements.
ATTACHMENTJS)-.
I . City of Lake Elmo Special Assessment Policies and Procedures for Public
Improvements; Amended October 4, 2016
2. Resolution 2016-83, A Resolution Adopting Revisions to the City of Lake Elmo Special
Assessment Policies and Procedures for Public Improvement
I
-- page 2
1,111121ii!
[MIV 1AW01 a 0501 1,N 001 PUT 1110 rd Re K11 011=11 x1bX10 I RON MIN
WHEREAS, the City undertakes public improvement projects from time to time, and may desire
to defray all or a portion of the cost of the improvements against the benefiting properties; and
WHEREAS, on November 10, 2010, the City adopted the Special Assessment Policies and
Procedures for Public Improvements manual, to serve as the general guide for a systematic assessment
process for public improvements in Lake Elmo; and
WHEREAS, on June 17, 2014, the City Council readopted and perfected in Ordinance 08-108 to
clarify how properties would be charged lateral benefit fees for water improvements; and
WHEREAS, the City staff is recommending amendments to the policy in order to bring the
assessment policy in line with the recently adopted changes approved by the City Council on September
20,2016.
NOW, THEREFORE, BE IT RESOLVED,
1. The Special Assessment Policies and Procedures for Public Improvements manual, amended
October 4, 2016, a copy of which is attached hereto and made a part hereof, is hereby approved
and adopted.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF OCTOBER
2016.
By:
Mike Pearson
Mayor
Julie Johnson
City Clerk
Resolution #2016-83 1
CITY OF LAKE ELMO
SPECIAL ASSESSMENT POLICIES
AND PROCEDURE
FOR
PUBLIC IMPROVEMENTS
'ne aci d b Rgso i �n 4 < 1,0 - i g2 £ cto r' 201
Amended by Resolution No. 2014-45 on: dune 17, 2014
Amended by Resolution No. 2013-10 on: December 17, 201
Adopted by Resolution No. 2010-06 on: November 15, 2010
i
SECTION I:
GENERAL POLICY T T 1 N1..... ....... .: ......... ......... ....... .. .......... 3
SECTION It:
DEFINITION OF IMPROVEMENTS ELIGIBLE FOR SPECIAL ASSESSMENT
...5
SECTION III.
INITIATION OF PUBLIC IMPROVEMENT PROJECTS, .....,,....7
SECTION 1V:
PUBLIC IMPROVEMENT ROCEDURES...,, ... ,.......
�8
SECTION V:
GENERAL ASSESSMENT POLICIES , ..,,:::., „ ::., ....... .....
10
SECTION Vi
METHODS OF ASSESSMENT, ..:::::. ....::..: ....... ...........14
SECTION VII:
POLICIES OF REASSESSMENT ::.:. ....:.:. ..::.,. -.17
SECTION Vlll.
DETERMINATION OF ASSESSABLE COSTS .......:. ......... ..., .......,...18
ri