Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-21-16 CCMP
TI IF CITY OF KE ELN/ 0 0!ii- A IL-sion is to Pmvide ara/0' Services in a FlIiva11.1. Responsiln'e ;llannerrhile 1)resen.'14;_g the City's Open Spa,A, Chara:tel NOTICE OF MEETING City Council Meeting Tuesday, June 21, 2016 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda X.. Call to Order/Pledge of Allegiance i. Approval of Agenda Approval of Minutes 1. May 3, 2016; June 14, 2016 Public Comments/Inquiries Presentations -- Consent Agenda Approve Payment of Disbursements Accept May 2016 Financial Statements Accept May 2016 Assessor's Report Accept May 2016 Building Department Report ustments ';'1'1 Downtown Phase 1 Improvements — Approve Cooperative Agreement Payment No. 2 Downtown Phase 2 Improvements — CO#1 Sewer Alignment Revisions along Lake Elmo Avenue. CSAH 15 & 10th Street Intersection — Approve Cooperative Agreement Payment No. 1 vi,„ 2016 Street, Drainage, and Utility Improvements — Pay Request No. 1 Inwood Trunk Waten-nain Improvements — Pay Request No. 2 Inwood Booster Station — Pay Request No. 1 13, Adopt Policy to A. removed by staff 2016 Street Full Depth Patching — Accept Bids and Award Contract )1k Approve Fish House Ordinancel 14 Approve Exception to Aceessorfr Structures in Front Yard — Resolution 2016-43 17,-Appr-O-Ve-A-Ra 1-1 p n-d--UsG--P-4a44-P-Ia-an-ed-L-and Us-e-Cerecguly rut Ruia • Such-That-The-ei -Council-C/n.ALlowConneLtioll TuTh tap 1-1_Wile„Fe a Section 34 Water Pressure Investigation — Approve Task Order No. 7 K. Hazardous Building Order, 8004 50'1' St -Adopt Resolution 2016-48 Nuisance Property Abatement Order, 8139 38'1' St -Adopt Resolution 2016-49 . Authorize RFP for Information Technology Services 2*Amend Budget Schedule' 23.'Req' S 0 34. Amending the Wastewa . Regular Agenda/ S.Presenta*yri and Acceptance of 2015 Comprehensive Annual Financial Report .P1111-11amentarian Contract Treatment System Ordinance to Extend the Time for Connection 2,f.....Tab1yn Park Improvements 4( 5th Street Irrigation Requirements S4 Program — Public Meeting and Approve Annual Report Call for Public Hearing for Moratorium Extension k Lot Coverage Requirements as they Relate to Pools n y . Wastewater Incentive Program H. Council Reports I. Staff Reports and Announcements J. Adjourn CITY OF LAKE ELNIO CITY COUNCIL MINUTES MAY 3, 2016 CALL TO 0 ER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmeinbers Julie Fliflet, Anne Smith, Justin Bloyer (arrived at 7:32 pm), and Jill Lundgren. Staff present: City Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Finance Director Bendel, Planning Director Wensman, Building Official Bent, Fire Chief Malmquist and City Clerk Johnson. APPROVAL OF AGENDA Approval of Minutes was postponed to the next meeting. Item 7 was moved to the Regular Agenda. Agenda approved as amended. PUBLIC COMMENTS/INOUIRIES Virginia Pleban, 8245 59`h Street North, thanked the Council for the countless hours they put in and thanked the volunteer that cleaned up the Demontreville rain garden. Susan Dunn, 11018 Upper 331 Street North, expressed concerns for the city, particularly the Old Village area loss of trees and increasing expense for the street and sewer project. Dale Dorschner, 3150 Lake Elmo Avenue, stated that the City still does not have a profonna and needs one for assessments and truth in taxation. Mr. Dorschner also commented on his formal complaint filed with the City and other matters. PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Approve March 2015 Building Department Report 4. Approve Inwood Water Tower (No. 4) — Change Order No. 1 5. Approve Lawful Gambling Permit — Catholic Parents Club 6. Approve Inwood 3rd Addition Amended Developer's Agreement 8. Approve Kevin Magnuson LLC Engagement Letter 9. Approve 3M Tolling Agreement Consent Agenda approved by unanimous consensus. ITEM 7: Receive Budget Workshop Calendar LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2016 Mayor Pearson asked the Council to consider moving the July Council budget workshop from a Wednesday to a Tuesday. Councilmember Fliflet, seconded by Councilmenzber Smith, moved TO MOVE ITEM 7 TO THE END OF THE AGENDA. Motion passed 3— 1. (Pearson — nay) ITEM 10: Old Village Phase 2: Street, Drainage and Utility Improvements — Public Hearing, Order Improvements and Provide Concurrence to Award Contract City Engineer Griffin reviewed the scope of the improvements, location and phasing map, project schedule, assessment methodology and assessment considerations. Assessments for each street were reviewed with Griffin noting that the City has a hardship deferral provision in its assessment policy. Public Hearing was opened at 7:40 p.m. City Attorney Sonsalla advised the public that this Public Hearing is for the project and the City will hold a separate Public Hearing for the assessments. Tim Danielson, 11357 30th Street N., expresses anger over the assessments and gave estimated costs for residents on 30th Street. Stuart Johnson, 3603 Lake Elmo Avenue, stated that the burden should be shifted and asked the City to pursue other funding mechanisms. Susan Dunn, 11018 Upper 33rd St. N., asked about the logistics of the project and encouraged consideration for scaling back the project. Dale Dorschner, 3150 Lake Elmo Avenue, stated that infrastructure is needed to protect property values and reminded the Council that past Councils avoided lawsuits from Met Council by installing infrastructure. Public Hearing was closed at 8:20 p.m. Mayor Pearson, seconded by Councihnember Bloyer, moved TO ADOPT RESOLUTION 2016-37, ORDERING THE IMPROVEMENT FOR THE OLD VILLAGE PHASE 2 STREET, DRAINAGE AND UTILITY IMPROVEMENTS AS DETAILED IN THE FEASIBILITY REPORT AS AMENDED MAY 2016 AND PROVIDING MUNICIPAL CONCURRENCE FOR WASHINGTON COUNTY TO AWARD A CONTRACT. Motion passed 5 — O. Councihnember Smith, seconded by Councilmember Lundgren, moved TO MOVE ITEMS 11, 12 AND 13 TO FOLLOW ITEM 14 ON THE AGENDA. Motion passed 3 — 2. (Pearson, Bloyer — nay) ITEM 14: Palmquist Commercial Wedding Ceremony Venue IUP — Public Hearing Pa 2 of 6 LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2016 Planning Director Wensman presented the request for a ten year Interim Use Permit to operate a commercial wedding venue at 12202 5511) Street North. Wensman reviewed the criteria for the venue and comments received from the public hearing and from the Building Official. No members of the public were present for the Public Hearing. Councihnember Lundgren, seconded by Councilmen:bet. Smith, moved TO ADOPT RESOLUTION 2016-19 GRANTING A 5 YEAR INTERIM USE PERMIT FOR A COMMERCIAL WEDDING CEREMONY VENUE WITH 7 CONDITIONS. Councihnember Lundgren, seconded by Councilmember Smith, moved TO AMEND THE PRIMARY MOTION TO CHANGE THE TERM FROM 5 YEARS TO 10 YEARS. Motion passed 3 — 1 — 1. (Pearson — nay; Bloyer — present/not voting) Councihnember Fliflet, seconded by Councihnember Bloyer, moved THAT THE TRAFFIC ATTENDANT BE INSTRUCTED TO DIRECT TRAFFIC TO THE STOPLIGHT INTERSECTION. Motion failed 1 —3 — 1. (Pearson, Lundgren, Smith — nay; Bloyer — present/not voting) Councilmember Lundgren, seconded by Councihnember Smith, moved TO STRIKE CONDITIONS 6 AND 7 FROM RESOLUTION 2016-19. Motion passed 3 — 1 — 1. (Pearson — nay; Bloyer — present/not voting) Primary motion passed 3 — 0 — 2. (Pearson, Bloyer — present/not voting) ITEM 11: CSAH 17 (Lake Elmo Avenue) — Approve Revised Phase 1 and 2 Cooperative Agreement City Engineer Griffin presented amendments to the Cooperative Agreement to update the agreement with the best known costs and update the payments due to Washington County. Potential future cost changes were discussed. Mayor Pearson, seconded by Councilmember Fliflet, moved TO ADOPT RESOLUTION 2016-36 APPROVING COOPERATIVE AG'REEMENT N10196 WITH WASHINGTON COUNTY FOR THE COUNTY STATE AID HIGHWAY 17 (LAKE ELMO AVENUE) PHASE 1 AND 2 IMPROVEMENTS. Motion passed 5 — O. Councilmenzber Fliflet, seconded by Councilmember Lundgren, moved TO SETA POLICY FOR CHANGES GREATER THAN $50,000 TO COME TO THE CITY COUNCIL FOR APPROVAL. Motion passed 5 — O. ITEM 12: 2016 Street Improvements — Adopt Resolution 2016-31 Approving 2016 Street and Utility Improvements and Rescinding Resolution 2015-82 Administrator Handt reported that the contract for the project has been awarded and work has begun and noted that Resolution 2016-31 is a funding mechanism for the project. Page 3 of 6 LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2016 Councilmember Lundgren, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2016-31 APPROVING 2016 STREET AND UTILITY IMPROVEMENTS AND RESCINDING RESOLUTION 2015-82. Motion passed 5 — 0. ITEM 13: 2016 Capital Improvement Financing Plan; Approval of the Issuance of G.O. Bonds Series 2016A Resolution 2016-28 Authorizing the Issuance and Sale of General Obligation Bonds, Series 2016A in the amount of $9,860,000 was adopted by unanimous consensus. ITE111 15: Fish House Exemption from Requirement that No Accessory Structure be Constructed Prior to Principal Structure on a Lot Planning Director Weissman reviewed the ordinance requirement that a principal structure be constructed prior to an accessory structure can be constructed on a lot. Item was referred to the Planning Commission by unanimous consensus for further investigation. ITEM 16: Parliamentarian Contract Administrator Handt reviewed the proposed contract for Parliamentarian services and noted there is a greater cost savings if a longer contract is agreed upon. Dale Dorschner, 3150 Lake Elmo Avenue N., objected to the cost of the Parliamentarian and questioned conflicts of interest. Susan Dunn, 1 1018 Upper 33rd St. N., thanked the Parliamentarian for his service to the City and stated he has provided a good service. Dick Weir, 3645 Laverne Avenue N., asked the City Council to lead by example and noted that the Parliamentarian's contract is expired. Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE A 6 MONTH CONTRACT FOR PARLIAMENTARIAN SERVICES. Councilmember Fliflet, seconded by Councilmen:6er Smith, moved TO AMEND THE PRIMARY MOTION WITHA MOTION TO APPROVE A 3 MONTH CONTRACT WITH A 20 PERCENT DISCOUNT. Motion passed 5 — 0. Mayor Pearson, seconded by Councilmember Bloyer, moved TO AMEND THE PRIMARY MOTION TO ADD THAT EACH COUNCILMEMBER CONTRIBUTE $500 TOWARD THE PARLIAMENTARIAN CONTRACT OUT OF THEIR CITY COUNCIL PA Y. Motion failed 2 — 3. (Fliflet, Lundgren, Smith — nay) Page 4 of 6 LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2016 Primary motion passed 3 — 2. (Pearson, Bloyer — nay) ITEM 7: Receive Budget Workshop Calendar Administrator Handt stated that the calendar was prepared so City Council Members can plan accordingly. Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE THE BUDGET WORKSHOP CALENDAR WITH THE FOLLOWING CHANGES: INVITE THE CITY COUNCIL TO THE JULY FINANCE COMMITTEE MEETING FOR A BUDGET WORKSHOP, CANCEL THE JULY 20" AND AUGUST 23RD WORKSHOPS, AND USE THE AUGUST 9TH FINANCE COMMITTEE MEETING FOR A SECOND JOINT WORKSHOP IF NEEDED. Mayor Pearson, seconded by Councilmember Bloyer, moved TO REPLACE THE PRIMARY MOTION WITH A SUBSTITUTE MOTION TO DIRECT STAFF TO BRING BACK A SCHEDULE THAT ADDRESSES STAFF CONCERNS AND MEETS THE NEEDS OF THE PUBLIC. Motion failed 2 — 3. (Fliflet, Lundgren, Smith — nay) Primary motion passed 3 — 2. (Pearson, Bloyer — nay). COUNCIL REPORTS Mayor Pearson: Attended several events: Arbor Day tree giveaway, groundbreaking, Hamiet HOA meeting. Announced Family Means event at Cimarron Community Center on May 12th at 6:30 pm. Councilmember Fliflet: Assisted at the Arbor Day tree giveaway and thanked volunteers. Councilmember Smith: No report. Councilmember Lundgren: Assisted with preparations for the tree giveaway, attended a Lake Olson Rd. committee meeting, Olson Lake Road clean up, and Farmer's Market meeting. Councilmember Bloyer: No report. STAFF REPORTS AND ANNOUNCEMENTS, Administrator Handt: Working on the Rossow suit mediation, union negotiations, and matters with the Stillwater School District. City Clerk Johnson: Thanked Public Works staff and citizen volunteer Virginia Pleban for their work on the landscaping at City Hall. Finance Director Bendel: Participating in the Mooty's rating call on May 411), working on the CIP plan, updating project figures and preparing for the May 11 th Finance Committee meeting. City Attorney Sonsalla: Working on Developer Agreements and various related matters. Page 5 of 6 LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2016 Planning Director Wensman: Wrapping up many loose ends, attended a meeting with Met Council, scheduled a meeting with the DNR to discuss the shoreland ordinance, developing a work plan for the Planning Department. City Engineer Griffin: Early start to the construction season, hosting an open house to answer questions regarding Phase 2 of the downtown project. Fire Chief Malmquist: Part time Administrative Assistant is on board, attended a tabletop exercise at the County, met with Arbor Glen staff and shared call data with them, reported on a call received on April 24, 2016 at 3:00 a.m. where the department was slow to respond. Parliamentarian Wendt noted that he received a copy of the City's updated Chapter 31 Ordinance and needs further clarification on a couple of areas. Meeting adjourned at 11:50 pin. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 6 of 6 CITY OF LAKE ELMO CITY COUNCIL SPECIAL MEETING MINUTES JUNE 14, 2016 CALL TO ORDER Mayor Pearson called the meeting to order at 7:32 pin. PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, and Jill Lundgren. ABSENT: Councilmember Bloyer Staff present: Administrator Handt, Planning Director Wensman, City Engineer Griffin, and City Clerk Johnson. ZONING CODE AMENDMENT FOR RURAL DISTRICTS Planning Director Wensman presented an updated zoning code amendment to clarify the action taken at the May 17, 2016 Council Meeting to allow Agricultural Sales Businesses to remain as an interim use. Councilmember Fliflet, seconded by Councihnember Lundgren, moved TO RESCIND THE VOTE FROM THE MAY 17, 2016 MEETING ADOPTING ORDINANCE 08 -136. Motion passed 4 — O. Councilmember Lundgren, seconded by Councilmember Smith, moved TO ADOPT ORDINANCE 08-136 AMENDING CHAPTER 154, ARTICLE II — DEFINITIONS, SECTION 154.012, SUBD. B.3 AND ARTICLE VIII, SECTION 154.401. Motion passed 4 — O. Councilmember Smith, seconded by Councihnember Fliflet, moved TO APPROVE RESOLUTION 2016-46, AMENDING THE ZONING CODE IN RURAL DISTRICTS. Motion passed 4 — 0. CLOSED SESSION Mayor Pearson, seconded by Councilmen:be,. Fliflet, moved TO REVERSE THE ORDER OF ITEMS HI. AND IV. ON THE AGENDA. Motion passed 4 — O. Councihnember Smith, seconded by Councilmember Lundgren, moved TO ENTER INTO TO CLOSED SESSION pursuant to Minn. Stat. § 13.D.05 Subd. 3, in order to develop or consider offers and/or counteroffers for the purchase of real property located at 3504 & 3514 Lake Elmo Avenue and one adjoining vacant parcel in Lake Elmo, Minnesota . Motion passed 4 — O. Mayor Pearson, seconded by Councilmember Lundgren, moved TO RETURN TO OPEN SESSION. Motion passed 4 — O. Councilmember Smith, seconded by Mayor Pearson, moved TO ENTER CLOSED SESSION TO DISCUSS LITIGATION STRATEGY WITH RESPECT TO THE STATE OF MINNESOTA V. 3M COMPANY LAWSUIT. THIS PORTION OF THE MEETING WILL BE CLOSED PURSUANT TO MINNESOTA STATUTES SECTION 13D. 05, SUBDIVISION 3 (B). Motion passed 4 — O. Councilmember Lundgren, seconded by Councilmember Smith, moved TO RETURN TO OPEN SESSION. Motion passed 4 — O. Councilmen:her Lundgren, seconded by Councilmember Smith, ed TO ADJOURN AT 9:52 P.M. Motion passed 4 — O. LAKE ELMO CITY COUNCIL ATTEST: Mike Pearson, Mayor Julie Johnson, City Clerk II (Tr \- 1111' LAKE ELMO AY UCILC T DATE: June 21, 2016 CONSENT ITEM #2 MOTION AGENDA ITEM: Approve Disbursements in the amount of $6,443,506.35 SUBMITTED BY: Patty Baker, Accountant THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SLJC;GESTE1)912DER OF BUSINESS: Introduction of Item City Administrator Administrator Questions from Council to Staff Mayor Facilitates ('all for Motion ........... ...... Mayor & City Council Discussion........... ...... ..... . ..... Mayor & City Council Action on Motion ..... ...... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $6,443,506.35 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $6,443,506.35. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA -- page 1 -- City Council Meeting [Consent Agenda Item June 21, 2016 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 14,024.26 Payroll Taxes to IRS & MN Dept of Revenue 05/26/2016 ACH $ 7,220.41 Payroll Retirement to PERA 05/26/2016 ACH $ 1,200.00 Payroll Retirement to ICMA 05/26/2016 DD7213-DD7241 $ 33,198.16 Payroll (Direct Deposits) 05/26/2016 44363-44419 $ 262,226.58 Accounts Payable 05/31/2016 ACH $ 17,769.05 Payroll Taxes to IRS & MN Dept of Revenue 06/09/2016 ACH $ 7,190.54 Payroll Retirement to PERA 06/09/2016 ACH $ 1,200.00 Payroll Retirement to ICMA 06/09/2016 DD7242-DD7292 $ 42,593.54 Payroll (Direct Deposits) 06/09/2016 44420-44423 $ 9,410.25 Payroll06/09/2016 44424-44490 $ 1,000,244.10 Accounts Payable 06/21/2016 2760 $ 60.00 Library Card Reimbursement 06/21/2016 ACH $ 5,047,169.46 Washington County — Phase 1 Installment 06/21/2016 TOTAL $ 6,443,506.35 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $6,443,506.35. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: Pat tyB Primed: 05/31/2(116 - 11:44 AM Batch: 008-05-2016 Invoice # Inv Date BIFFS Bift's Inc. W597465-597474 05/25/2016 101-450-5200-44120 Rentals - Buildings W597465-597474 Total: RIFFS Total: BOLTONME Bolton & Menk, Inc 0190016 05/13/2016 803-000-0000-22910 Developer Payments 0190016 Total: 0190017 05/13/2016 1(11-410-1930-43030 Engineering Services 0190017 Total: BOLTONME Total; Amount Quantity hut Date Description Reference Task Type PO tt Close 1)01,ine 846.00 0.00 05/31/2016 Portable Restrooms 846.00 846.00 7,557.50 0.00 05/31/2016 Wildflower 7,557.50 1,062,50 0,00 05/31/2016 Seal Coat Improvements - General 1,062.50 8,620.00 (1.;ARDM FM B Cardmember Service 05192106 05/19/201.6 321,36 0.00 05/31/2016 Drag mats - baseball fields I 01-450-5200-44030 Repairs/Maint Imp Not Bldgs 05192106 05/19/2016 64,26 0.00 (15/31/2016 Holiday 101-420-2220-44300 Miscellaneous 05192106 05/19/2016 355.00 0.00 05/31/2016 VCOS - Cornell 101-420-2220-44370 Conferences & Training 05 192106 05/19/2016 140.00 0.00 05/31/2016 Woodbury, overnight crew 10 t -420-2220-44300 Miscellaneous 05192106 05/19/2016 45.00 0.00 (15/31/2016 Constant contact I 01-410-1450-43180 Information Technology/Web 05192106 05/1972016 4(10.00 0,00 05/31/2016 Seminar - Handt 101-410-1320-44370 Conferences & Training 05192106 05/19/2016 26,22 0,00 05/31/2016 Supplies 206-450-5300-42000 Office Supplies 05192106 05/19/2016 300.76 0:00 05/31/2016 Library materials 206-450-5300-42500 Library Collection ;Maintenance Al' - To Be Paid Proof List (05/3 I/16 - 11:44 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO tt Close POLine # 05192106 05/19/2016 24.72 0.00 05/31/20 I 6 fuel No 0000 101-420-2400-42120 Fuel, Oil and Fluids 05192106 05/19/2016 I 2.94 0.00 05/31/2016 Postage No 0000 101-420-2400-44300 Miscellaneous 05192106 Total: 1,690.26 C,4RDM FMB Total: 1,690.26 CARPENTk Carpenter St. Croix Valley 2016-032 05/24/20 I 6 277.84 0.00 05/31/2016 Park presentation No 0000 I 01-450-5200-44300 M iscellaneous 2016-032 Total: 277.84 CARP ENTR Total: 277.34 CENCOLLE Century College 613679 05/12/2016 825.00 0.00 05/31/2016 Firefighter CEU No 0000 101-420-2220-44370 Conferences & Training 613679 Total: 825,00 CENCOLLE Total: 825.00 CENTPOW Century Power Equipment 688281 05/19/2016 9.11 0.00 05/31/2016 parts - No 0000 101-450-5200-44040 Repuirs/Maint Eqpt 688231 Total: 9.11 688931 05/25/2016 98.00 0.00 05/31/2016 parts - No 0000 101-450-5200-44040 Repairs/Maint Eqpt 688931 Total: 98.00 688945 05/25/2016 37.58 0.00 05/31/2016 parts - No 0000 101-450-5200-44040 Repairs/Maim Eqpt 6889-15 Total: 37.58 CENTPOW Total: 144.69 CENTURYL CenturyLink 5192016 05/19/2016 293.88 0,00 05/31/2016 Phone service - Library No 0000 206-450-5300-43210 Telephone 5192016 05/19/2016 115,00 0.00 05/31/2016 Internet service - Library - No 0000 206-45(1-5300-43250 Internet 5192016 Total: 408.88 CENTURYL Total: 403.88 AP - To 13e Paid. Proof List (05/31/16 - 11:44 AIM) Page 2 Invoic‘ Mr Pate Amount Quantity Pint flat, ,escription Reference Task Type PO # C. CORNELL Cornell Mike 05112/2016 101-420-2220-43310 Mileage Total: CORNELL Total: CTYROSEV City of Roseville 221499 05116/2016 101-410-1450-43I80 information Tee inology/Weh 221499 Total: 221525 05/10/2016 101-4 0-1320-43210 Telephone 221525 05/16/2016 101-420-2400-43210 Telephone 221525 05/16/2016 101-110-1450-43210 Telephone 221525 05/16/2016 101-410-1930-43210 Telephone 221525 05716/2016 101-410-1520-43210 Telephone 221525 05/16/2016 101-410-1910-43210 Telephone V 1525 05/16/2016 101-430-3100-43210 Telephone 221525 Total: CTYROSEV Total: CTYSTPAll City of St. Paul 15726 05/09/2016 I 01-430-3120-42240 Street Maintenance Materials 15726 Total; CTYSTPAU Total: CUSTRENO Custom Renovations & Builders 05/20/2016 101-00U-0000-34103 Zoning & Subdivision Fees Total; C usTR ENO Total: DELAPP DeLapp Steve 05/11/2016 206-450-5300-42230 Building Repair Supplies AP - To Be Paid Proof List (05/31116 - 1:44 AM) 133.9.7 0.00 05/31/2016 Mileage - Camp Ripley Training 133.92 133.9'7 4,166.25 0.00 05/31/2016 Monthly IT - May 4.166.25 I 17.53 0.00 05/31/2016 Phone - Admin 17.77 0,00 05/31/2016 Phone Building 17.77 0.00 0513 1/2016 Phone - Communications 17.77 0,00 05/31/2016 Phone - Engineering 35.55 0.00 05.'31/2016 Phone - finance 49.3(1 0.00 05/31/2016 Phone - Planning 234.87 0,00 05/31/2016 Phone - PW 485.56 4,651.81 653.64 0.00 05/31,12(116 Asphalt 653.64 653.64 325.00 0.00 05/3 1/2016 Lot Line Aqiustinent Refund 325.00 325.00 122.89 0.00 05/31/2016 Building maintenance & supplies No 0000 No MOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 in -voice # Juv Date Amount Quantity Pm( Date Description Reference Task Type PO # Close POLine # Total: 122.89 D[/LAPP Total: 122.89 FM ER C1APP Emergency Apparatus M aint, Inc 87015 05/18/2016 681.10 0.00 05/31!2016 E2 Crcw Cab door No 0000 101-420-2220-44040 Repairs/NI aint Eqpt 87015 Total: 681.10 EMFROAPP Total: 681,10 EMERGAUT Emergency Automotive Tech, Inc AW062416-61 05/24/2016 182,40 0,00 05/31/2016 Plow truck repairs No 0000 101-430-3100-44040 Repairs/1\4 aint Eqpt AW062416-6 I Total: 182.40 EMERGAUT Total: 182.40 GKSERVIC G&K Services 1182703272 05/18/2016 34.63 0.00 05/31/2016 Uniforms No 0000 101-430-3100-44170 Uniforms 1182703272 Total: 34.63 1182714593 05/25/2016 35.67 0.00 05131/2016 Uniforms No 0000 101430-3100-44170 Uniforms 1182714598 Total: 35.67 GKSERVIC Total: 70,30 GREATAM Great America Financial 18767528 05/16/2016 415,58 0.00 05/31/2016 Copier maintenance No 0000 101-41()-1940-44040 Repairs/IVIaint Contractual Eqpt 18767528 Total: 415.58 GREATAM Total: 415.58 HOSUPPLY HD Supply Waterworks, Lid. F463420 04/04/2016 27,820.00 0.00 05/31/2016 Meters No 0000 601-494-9400-42300 Water Meters & Supplies F463420 Total: 27.820.00 !ID -SUPPLY Total: 27,820.00 HOLIDAYC Iloliday Credit Office 05/15/2016 130.48 0.00 05/31/2016 Fuel No 00(10 101-420-2220-42120 Fuel, Oil and Fluids Total: 130,48 AP - To Be Paid Proof List (05/31/16 - 11:44 AM) Page 4 Invoics Inv Date Arnonnt Quantity Punt Dal. escription Reference Task 'Type PO 4 C, t'Otine IIOLIDAYC Total: ka thine! Kith Fuel Oil Service Co 554062 05/10/2016 101-430-3 100-42120 Fuel. Oil and Fluids 554062 Total: hilt fuel Total: KENGRAVE Kennedy & Graven, Chartered 131618 05/2672016 101-410-13'20-43040 Legal Services 131618 05/26/2016 803-000-0000-22910 Developer Payments 131618 05/26/2016 803-000-0000-22910 Developer Payments 131618 05/26/2016 101-410-1320-43040 Legal Services 131618 05/26/2016 101-410-1320-43040 Legal Services 131618 05/26/2016 803-00(1-0000-22910 Developer Payments 131618 05/26/2016 101-410-1320-43040 Legal Services 131618 05/26/2016 101-410-1320-43040 Legal Services 131618 Total: KENGRAVE Total: K1NGK King Kassidy Cable 05/16/2016 I 01-410-1450-43620 Cable Operations Cahle Total: Cable Op 05/24/2016 101-410-1450-43620 Cable Operations Cable Op Total: KINGK Total: KLMENG KLM Engineering, Inc. 5899 05/17/2016 803-000-0000-22910 Developer Payments 5899 "Total: AP - To Be Paid Proof List (0513 1/16 - 1 1:44 AM) 130.48 8.17.0) 837.02 837.02 6,164.09 2,526.25 268.75 45,395.88 155,00 537.97 116.25 581.25 55,745.44 55,745.44 55.00 55.00 55.00 55.00 110.00 3,100.00 3,100.00 0.00 05/31/2016 Fuel 0.00 05/31/2016 Civil matters 0.00 05/31/2016 Savona IV 0.00 05/31/2016 Inwood - 3rd 0.00 05/31/2016 3M Litigation 0.00 05/31/201 6 Verizon Lease 0.00 05./31/2016 Village Preserve 2nd 0.00 05/31/2016 Union negotiations 0.00 05/31/2016 Nature Center 0.00 05/31/2016 Operations Parks 5.16.16 0,00 05/31/2016 5.24.16 Planning Comm 0,00 05/31/2016 TM °bile Upgrade No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No 0000 0000 0000 Page 5 Invoice In V Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # KLMENG Total: 3,100.00 LEAGMN League of MN Cities 234518 04/04/2016 101-410-1110-44370 Conferences & Training 234518 Total: LEAGMN Total: 30.00 0.00 05/31/2016 Registration - J. Lundgren No 0000 30.00 30.00 EOFF Loftier Companies, Inc, 2237229 05/11/2016 757.36 0.00 05/31/2016 Copier maintenance & overages No 0000 101-410-1940-44040 Repairs/Maint Contractual Eqpt 2237229 Total: 257.36 LOH' Total: 257.36 DI-1 Minnesota Departmei it of Health 05/18/2016 1661.00 601-494-940043820 Water Utility Total: 1,661 .00 MDH Total: 1,661.00 0.00 05/31/2016 2nd quarter water connection fres No 0000 MENARDSO Metiards - Oakdale 15059 3940 05/10/2016 0.00 05/31/2016 Playlet repair - No 0000. 101-45(1-5200-44030 Rcpairs/Nlaint Imp Not Bldgs 3940 Total: 150.59 4502 05/18/2016 9.98 0.00 05/31/2016 Tools No 0000 1p I -430-3_100-42400 Sinai! Tools & Minor Equipment 4502 Total: 9.98 4522 05/18/2016 63.59 0.()0 05/31/2016 Shop :supplies No 0000 101-430-3100-42150 Shop Materials 4522 Total: 63.59 4656 05/20/2016 36.64 0.00 05/31/2016 Station cleaning supplies No 0000 101-420-2220-44010 Repairs/Maint l3ldg 4656 Total: 36.64 5034 05/25/2016 31.78 0.00 0.00 05/31/2016 Vehicle cleaning supplies No 0000 1()1-420-2220-44040 Repairs/Nlaint Eqpt 5034 Total: 31.78 NI ENARDSO Total: 292.58 MEN ARDST M enar.(ls - Stillwater 87243 05/13/2016 46.65 0.00 05/31/2016 Shop supplies 101-450-5200-42150 Shop Materials No 0000 AP - To Pc Paid Proof List ((15/31/16 - 11 :44 AM) Page 6 Invoict Inv A nionnt Quantity Pipit Da tt—escripllion Reference TaSk TYPE' PO 4 CeOI iiu. 4 87243 Total: MLNARDST Total: MI LLEREX Miller Excavating, Inc. 20556 05/1112016 803-000-0000-22910 Developer Payments 20556 "iota': M1LLEREX Total: N4SAPROF M SA Professional Services, Inc 10 05/19/2016 60 I -494-9400-43030 Engineering Services 10 Total: 9 05/12/2016 601-494-9400-43030 Engineering Services 9 Total: MSAPROF Total: NICKLAY Nicklay Matt 05/13/2016 I 01-430-3 100-44170 Uniforms Total: NICKLAY Total: NORTHSEC Northland Securities, Inc. 4470 05/10/2016 601-494-9400-43150 Contract Services 4470 05/10/2016 602-495-9450-43150 Contract Services 4470 05/10/2016 603-496-9500-43150 Contract Services 4470 Total: NORTIISEC Total: ON ECALL Ciopher State One Call 154388 12/30/2015 101-430-3 100-43150 Contract Services 154388 Total: ONECALL Total: - To Be Paid Proof List (05/31/16 - 1(44 AM) 46.65 46.65 4 96,00 0.00 05/31/2016 Sanitary Sewer repairs 496.00 496.00 17,783.12 17,783.12 16,353,85 16,353.85 34,130.97 149.95 149.95 149.95 1,152.00 1,152.00 576.00 2,880.00 2,880.00 242.35 2(17.35 742.35 0.00 05/31/2016 Inwood Booster Station 0.00 05/31/201 6 Inwood Trunk Watennain 0.00 05/31/2016 Boots 0.00 05/31/2016 Utility Funds Management Plan 0.00 05/31/2016 Utility Funds Management Plan 0,00 05131/2016 Utility Funds Management Plan 0.00 05/31/2016 Monthly tickets No No No No No No No No 11000 0000 0000 0000 0000 0000 0000 0000 Page 7 Invoice # Inv Date Ammon( Quantity Pint Date Description Reference Task Type PO # Close POI ,ine # PLAYPOW PlayPower LT Farmington, Inc 1400200336 05/17/2016 67,747,00 0.00 05/31/2016 Easton Village Park No 0000 404-480-8000-45200 Buildings & Structures 1400200336 Total: 67,747.00 P LAY POW Total: 67,747.00 POMPS Pomp's Tire Service, Inc. 210232518 05/19/2016 265.75 0.00 05/31/2016 Equipment repairs No 0000 101-430-3120-44040 Repairs/Main( Eqpt 210232518 05/19/2016 175.90 0.00 05/31/2016 Equipment repairs No 0000 101-450-5200-44040 Repairs/Maint Eqpt 210232518 Total: 441.65 POM PS Total: 441.65 SAMBATEK Samhatek, Inc 7684 05/26/2016 488.19 0,00 05/31/2016 General Services No 0000 101-410-1910-13150 Contract Services 7684 Total: 488.19 7685 05/26/2016 1,437.50 0.00 05/31/2016 OP ordinances No 0000 101-410-1910-43150 Contract Services 7685 Total: 1 .437,50 SAMBATEK Total: 1,925.69 S EH Short Elliott Ilendrick S011, Inc 314460 05/09/2016 4,953.37 0.00 05/31/2016 2016 Streets No 0000 409-480-8000-43030 Engineering Services 31446(1 Total: 4,953.37 314921 05/11/2016 7,219,01 0.00 05/31/2016 Inwood Water Tower No 0000 601_494-9400-43030 Engineering Services 314921 Total: 7,219,01 S EH Total: 12,172.38 SELECTAC SelectAccount 1147191 05/0412016 8.44 0.00 05/31/2016 Participant fee 5/1/16-5/31/16 No 0000 101-4 I 0-1520-43150 Contract Services 1147191 Total: 8.44 SELECTAC Total: 8.44 SMITHSCH Smith Schafer & Associates,LTD 38969 05/26/2016 101-410-1520-43010 Audit: Services 10,825.00 0.00 05/31/2016 Interim Bi Audit No 0000 Al' - To Be Paid Proof List (05/31/16 - 11:44 AM) Page 8 Invoict Inv Dale Amount Quantity PIllt Dfm. escription Reference Task Type PO ti Ci !Mine # 38969 Total: SM1T/ ISCH Total: SPRINT Sprint 761950227-158 05118/2016 101-410-1940-43210 Telephone 76 I 950727-158 05/18/2016 101-420-2220-43210 Telephone 761950227-158 05/1812016 I 01-420-2400-43210 Telephone 761950227-158 05/18/2016 101-430-3100-43210 Telephone 761950227-15S 05/13/2016 I 01 -450-5200-43210 Telephone 761950227-158 05/18/2016 101-410-1910-4321(1 Telephone 761950227-158 Total: SPRINT Total: 10,825.00 I 0,875.00 59,42 0.00 05/31/2016 Admit' 219.44 0.00 05/31/2016 Fire 98.42 0.00 05.'31/2016 Building I I 8.05 0,00 05/31/2016 PW 93,10 0.00 05/31/2016 Parks 14,79 0.00 05/3 1/2016 Planning 603.22 603.22 TCHYDROS TC Hydroseeding 5012 05/16/2016 1,200.00 404-480-8000-45300 Improvements Other Than Bldgs 5012 Total: 1,200.00 TCI INDROS Total: 1,200.00 0.00 05/31/2016 Pebble l'ark Shelter Restoration TDS TDS Metrocom - LLC 6517798882 (15/13/2016 90.97 0.00 05/31/2016 Analog - Fire 10 -420-2220-43210 Telephone 6517798882 05/13/2016 211.67 0.00 05/31/2016 Analog - PW 101-430-3100-43210 Telephone 6517798882 05/13/2016 84.02 0.00 05/31/2016 Analog - Lift Station Alarms 602-495-9450-43210 Telephone 6517798882 05/13/2016 44.01 0.00 05/31/2016 Alarm - Well House 1 601-494-9400-43210 Telephone 6517798882 Total: 430.67 TDS Total: 430.67 TESSM AN 'I' essman Company Corp Credit Memo 05/12/2016 101-450-5200-42160 Chemicals Credit Memo Total: -191.5C) -191.50 0.00 05/31/2016 Lawn chemicals AP - To Be Paid Proo( List (05/31/)6 - 11:414 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 9 invoice Inv Date S2.32932 05/12/2016 101-450-5200-42160 Chemicals 8232932 Total: S234143 05/12/2016 101-450-5200-42160 Chemicals S234143 Total: TESSNI AN Total: TKDA TKDA, Inc. 002016001 184 05/06/2016 601 -494-9400-43030 Engineerine Services 0020 16001184 05/06/2016 602-495-9450-43030 Engineering Services 00201600 I 184 05/06/2016 603-496-9500-43030 Engineering Services 002016001 184 Total: TKDA Total: TMOBILF T Mobile 947226095 05/1 1 /2016 60 I -494-9400-43210 Telephone 947226095 Total: TNIOBILE Total: TOOLGUY The Tool Guy. LLC 16772 (15/17/2016 1111-430-3100-42400 Small Tools & Minor Equipment 16772 Total: TOOLGUY Total: TOWNCTRY Town & Country Cleaning Co W51 6682 05/16/2016 206-450-5300-44010 Repairs/Maint Bldg W516682 Total: TOWNCTRY Total: VANZANDI Van Zan& Distributing Inc 7390 05117/2016 101-420-2220-42080 EMS Supplies. 7390 Total: Amount 9nantity Pint Date Description Reference 401.78 0.00 05/31/2016 Lawn chemicals 401.78 423.57 0.00 05/31/2016 Lawn chemicals 423.57 633.85 1,198.36 1,198.36 599. 1 S 2,995.90 2,995.90 0.00 0.00 0,00 05/31/2016 05/31/2016 05/31/2016 Water 8.t Sanitary Sewer Water & Sanitary Sewer Water & Sanitary Sewer 21.57 0.00 05/31/2016 SCADA inc 21.57 21.57 16.70 0.00 05/31/2016 Tools 16.70 16.70 275.00 0.00 05/31/2016 Window washing - Library 275.00 275.00 518.56 0.00 05/31/2016 Restock medical supplies 518.56 Task Type l'O # C'Iose POLinefi No No No No No No No No No 0000 0000 0000 moo 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (05/31/16 - 1:44 AM) Page I 0 1u'uc. Inv Date Antonia Quantity PM( I)tt. escription Reference Task Type PO 1/ CI,. VOLine VANZANDT Total: 518,56 VERIZON Verizon Wireless 9765271332 05/100016 I 01-420-2220-43210 Telephone 9765271332 Total: VERIZON Total: 35.01 0.00 05/3 I /2016 Wireless charges 35.01 35.01 No 0000 WASI1PRTA Washington County Library 05/02/2016 507.52 0.00 05/31/20 I 6 Property Taxes - 3537 Lake Elmo Ave No 0000 206-450-5300-44300 Miscellaneous Library Total: 507.52 WASHY RTA Total: 507.52 WASHTAX Washington County 88064 05/26/2016 1:531,00 0.00 05/31/2016 2016 SA billing 101-000-0000-11500 Accounts Receivable 88064 Total: 1,531.00 WA SI ITAX Total: 1,531.00 WASRADIO Washington County 85805 04/17/2016 309.06 0.00 05/31/2016 1st quarter radio usage 101-430-3100-43230 Radio 85805 Total: 309.06 WASRADIO Total: 309.06 Whiteani White Anita Bonus (15/17/2016 25.00 0.00 05/31/2016 Operations CC 5.17.16 - 13onus I 01-410-1450-43620 Cable Operations 13onus Total: 25.00 Cable 05,1 7/2016 55.00 0.00 05/31/2016 Operations CC 5.17,16 I ()1-4 I 0-1450-43620 Cable Operations Cable Total: 55.00 Wlii teani Total: 80.00 YOUTHSEB Youth Service Bureau, hie Donation 05/26/2016 5,000+00 101-410-1110-44300 Miscellaneous Donation Total: 5,000.00 AP - To Be Paid Proof List (05131116 - 11:44 AM) 0.00 05!3 I/2016 Donation No 0000 No 0000 No C1000 No 0000 No 0000 Page 11 Invoice tr Inv Date YOUTFISEB Total: Report Total: Anunint Quantity Pint Date Description Reference 5,000.00 255.263.33 Tack Type PO Close POLine Al' - To Be Paid l'roof List (05/31/16 - 11:44 ANI) Page 12 Accounts Payable To Be Paid Proof List User: PattyB Printed: 05/31/2016 - 12:09 PM Batch: 009-05-2016 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # DELTA Delia Dental Of Minnesota 6498555 05/15/2016 1,938.25 0.00 05/31/2016 June 2016 Premium 101-000-0000-21706 Medical Insurance 6498555 Total: 1,938.25 DELTA Total: 1,938.25 LEASSOC Lake Elmo Associates, LLP Rent 06/01/2016 2,461.00 0.00 05/31/2016 June 2016 1(11-410-1940-44120 Rentals - Building Rent Total: 2,461,00 LEASSOC Total: 2,461.00 NCPERS 566200-NCPERS Minnesota 5662216 05/23/2016 64.00 0.00 05/31/2016 June premium 101-000-0000-21708 Other Benefits 5662216 Total: 64.00 NCPERS Total: 64.00 RAJ3OUIN RAF3OUIN, INC Contract 06/01/2016 2,500.00 0,00 05/31/2016 June 2016 Payment 101-410-1320-43100 Assessing Services Contract Total: 2,500.00 RABOUIN Total: 2,500.00 Report Total: 6,963.25 AP - To 13c Paid Proof List (05/31/16 - 12:09 PM) No 0000 No 0000 No 0000 No 0000 Page 1 Accounts Payable 'ro Be Paid Proof List: User: PallvB Printed: 06/1612016 - 12:24 li61 Batch: 00-06-2016 Invoice 0 Inv Date Amount Quantity Pint Date Description Reference Iasi( Type PO ft Close VOLitte Al..F.XAIR Alex Air Apparatus, Inc 799 I 1 05/3112016 I 15,00 0.00 06/21/201 6 ,,Viintial FIT test No 0000 101-420-2220-43050 Physicals 29911 115.00 ALFXA1P, Total: 115,00 ANiAzur4IN Arnn.on luc 05/10,2016 655.18 206-150 -5300-42500 Library Collection aintcnance 05/1012016 291,49 206-450-5300-42000 Office Supplies Total: 946.67 AI\ 1AZTON IN Total: 946.67 BAKER'i AV Baker & Taylor 2031482567 12131/2015 206-450-.5300-42500 Library Collection 1\ 1 aintenance 2031182567 Total: 2031596350 01/11/2016 406-450-5300-12500 Library Collection Maintenance 2031596350 Total: 2031596351 01111/2016 206-450-5300-42500 Library Collection t\ laintenance 203159635 I 1 utak 2031.7077Q4 02/1112/16 206-150-5700-12500 Library Collection Maintenance 2031707794 Total: 2031707795 02/1112016 206_450_5300-42500 Libraiy Collection Maintenance 2031707795 7031707796 02/11,12016 706-450-5300-42500 Library Collection Maintenance. 7.03 I 707796 Fotal: 0,00 0612112016 Adult. teen and kids hooks & DVDs 0,00 06121/2016 Operating stipples 20.79 0.00 06/21/2016 Books 70,79 11.95 0.00 06/2112016 Books 14_95 86,66 0.00 06)2112016 Books 86:66 14,40 0.00 06/21/2016 Books 14.40 16.19 0,00 06/21/2016 Books 16.19 29.34 0..00 06/71/70 I 6 13ooks 29.34 N 11000 No 0000 No 0000 No 000t) No 0000 No 11000 N o 0000 No MOO - Be Paid Proof List t06,'I 6/16 - 12:24 ['NI) Page 1 VOI!.lin nate Amount Quantity Pit Ra oiescript ion Reference 21131 7077Q7 07/110016 206-450-5300-425110 Library Collection Maintenance 2031707797 -row!, 203 7,19844 07/25/2016 206-450-5300-425110 Library Collection Maintenance 21331749844 Total: /032003503 05/11/2016 206-450-5300-42500 Library Collection ktnintenanec 203.3003503 Total: )012003504 05/11/2016 206.450-5300-4250 Library Collection Maintenance 7032003504 Total: 70330113505 05111/2016 306-450-5300-42500 Library Collection Maintenance 2037003505 Total: 2032018253 05/17/2016 206-450-5300-42500 Library Collection Maintenance 7037018753 Total: 2032028387 05/2012016 200-450-5300-42500 Library Collection Maintenance 211.171_128387 "total: 2032028388 05/20/2016 206-450-5300-42500 Library Collection Maintenance 2032028388 To1a6 2032038389 05/20/2016 206-450-5300-42500 Library Collection IMainteriance 203 )(pg.,39 Total: 2032028390 05/70/2016 206-450,5300-42500 Library Collection Maintenance 2032028390 'fulal: 7037031096 05/33/2010 206-450-5300-47500 Library Collection Maintenance 20.12031096 1 otal: 20.32031098 115/23/2016 206-450-5300-42500 Library Collection Maintenance 2032031098 Total: 2032031099 05/23/2016 206-450-5300-47500 Libraty Collection Niaintetiance 7032031099 Total: 2032036979 05/24/2016 306-450-5300-42500 Library Collection Maintenance 2032036979 -Fotal: 20320169RO 05/24/2016 706-450-5300-4,3.500 Library Collection 'Maintenance 70-32036980 Total: 164.09 0,00 0921/2016 Books 164.09 14.96 0.00 06121/20 I 6 Books 14.90 6-1.05 0.00 06,11/2016 Books 64.05 140.81 0.00 06121/2010 Hooks 140.81 49.55 0.00 06/21/2016 Books 49.55 390.46 0.00 06124/2016 Books 390.46 8.42 0.00 06/21i 2016 Boob 8.42 30.43 0.00 06/21/2016 Books 30.-13 46.72 0.00 06/21/2016 Books 40,72 205.51 0.00 06121/2016 Books 205.51 5.19 0300 06/21/2016 Books 5.19 9.74 0.00 06/21/2016 Books 9.-74 534.60 0.00 06/21/2016 Books 534.60 8,44 0.00 06/21/2016 Books 8.44 1,377,04 0.00 06/21/20 I 6 Books 1,327,04 Ai' - To Be Paid Proof List (06116/16 - 12:24 1-1\11 Task Type PO ft ( POLitie No 0000 No 11000 No 1)00)) No 0000 0000 No 0000 000(1 Nri 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 ital-lpice # Inv Date 2037059563 06;02/2016 706-450-5300-42500 Library Collection Maintenance 2032059563 Total: 2032059,564 06/02/2016 706-450..5300-42500 Library Collection Maintenance 2032059564 Total: 203)059.565 06702/2016 306_450-5300-12500 Library Collection Maintenance 2032059565 Total: 2037059566 06/02/7016 206-450-5.300-42500 Library Collection Maintenance 2932059566 Total: DA K.ERTA)' Total; BAIR L11_,f3S Batteries Plus Bulbs RE1'A01639903-01 04.30/2016 [ n1_430_311.10-44300 Miscellaneous REPAU 1639903-01 Total: ATBULBS Total: BDSLAUND B DS Laundry Systems SO10105315 05/26/2016 10 I -420-2220-44010 Repairs/Mahn Bldg SO10105315 Total: BDSLAUND Total: BRAUN Braun Inter -toe Coiporation 13059113 05/73/2016 601 -494-9400-13030 Engineering Services 13059113 Total: T3059115 05/2312016 409-40-8000-130.30 Engineering Services B059115 Total: B R,A UN Total: BUBERL Bober! 130ack Dirt, Inc 18268 0610 1 !LC, I 6 404-450-8000-44030 Repairs/Main) Imp Not BfrIgs 15268 Total: 13 LIBERL otal: Amount Qiiiintily !'nit Date Description Reference Task 79.90 0,00 06/21/20 16 Books 29,90 27,14 0.00 06,2 /20 16 Books 27,I4 50.18 0,00 06/21/2016 Books 50.18 295.46 0.00 06/21/2016 Books 295,46 3,585.02 125.95 0.00 06/21/2016 Screen repair 125.95 125.95 275.14 0,00 06/21/2016 Repair washer Station 2 275,14 275 14 Type PO tf Close POI: .; No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 976,00 0,00 06/21/2016 Inwood Trunk Waterman' No 0000 976 00 3.665,75 3,665.75 4,641,75 0,00 06721/201 6 2016 Streets 1,008.00 0.00 06/21/2016 Pebble Park Restoration 1.008,00 1,008,00 No 0000 01100 AP 'Fr' Be raid Proof I,i5r (06;1616 - (:2:24 PM) Page 3 !WV i?ate Amount T'ntt l)11 ()escripliu11 Reference Task lae i'() tt (..:\ C Comm] April 2016 101-4 20-2 7(,I)..:1.; M av 2016 "aIFtnal Conlrnl, U_t- ) 2016 Impounding Apri1201(i Tc'tnl: 0.'31/2016 ittataottlading 1 ac 2(116 OS/31/2(110 10 I-420-2700..4.1 3160 Impounding 1 a: 20)6 05,31;7016 (,0 Impounding May 2016 Total. CAC.. "l(OE :EST Car Bluest Auto Parts 2)155-380045 06101,2016 101-43t)-31(i(), i2210 Equipment Parts 2055-380045 Total; 2055-380)86 06%03/2016 10 1--(50-5200-42210 Equipment Patts 2055.380286 'total: 2055-380523 06;06/2016 101-450"5200-4321(0 Fgnipment Parts 2055-380523 "1otsl; 2055-3 8076(i 06r108,2016 (.1 I.4 ;t)_-a I00-42.2I () Equipment Farts 2055.380766 Total: 214 2-33299S 06/06/ 20) 6 101.450-5200-4221O Equipment Pats 214 2-3 32998 1 otal; CARQ11ES1' "Total: C ENT -POW Centut}' Power Equipment (389920 06'0312016 10 I-420-)220.42400 Small l`ools R Fquipntent 64092() Total: CENT POW Total; 206-450-53(01-44010 Repaits.'`i�lainz 131cig 2:24 500.0(1 02)0 ((61) I /-)016 Animal coult of - April 90.00 0.00 06'21I2010 Impoundment lam- 7pm 590.00 500.00 45.0{) 605,00 1.195.00 0.00 116'2112016 Animal control - May 06i2I/2016 Intpoun 7pna 0.00 06 21/29l6 hnpeund ?pm -7nnt 116,83 0.??t} (16/21=2016 Parts 00-2 S 10 116,83 31.78 0,(}() 06/21/2016 Parts 98-I GM(' 31.78 51.95 0.00 06/21/2016 Parts 98-1 G\IC 51.95 2(1I.83 0.00 0 21/2016 Parts 09.1 Dodge 201.33 11.99 0.00 06/21,21116 Parts93-1 GMC 11.99 414.38 4q.05 49.95 0.00 Ob;'21/2016 1,425.00 (0.00 06/21 r'20I 6 1,,125,00 No No No No No No N' tl(1t11) 0(1O0 00(10 4 &cc tt Inv Pale Amount Qnnittily Init 11Pale Description Ref erence 9- 41296 061010016 1 VOMO 0.00 06/2 /20 I 6 AC rttrair 296A50_5300-44010 Repairt,tiklaint RItIg 4 1296 Total: 190.00 COLT:MEL- Total: 1.615.00 COiVICAST Comeast 05/27/2016 7.90 0.00 06:2 1/201 6 Monthly service ,120_2.220 .44300 Miscellaneous Total: 7.90 CONICAST 1 otal: 7.90 CTYII LOOM City of. Bloomington May I 6 0513 1120 I 6 42 00 0.00 06/2 1/201 6 Lab testing 60 1 -494-9400-4 27 70 Utility System Maintenance May 16 Total: 42,00 eTyK4DON1 Total: 4 ), 00 CTIOAK DA Cily 0/Oakdale i\lay 2016 0.5/31/2016 44.000.00 0.00 06/21/2016 New Connections - Mav 2016 60 I -000-0000-20803 W C due Oakdale iMay 2016 Total: 4,000.00 CTIOA KIM Total: 4,000,00 CIYOAK DP City of -Oakdale I 0000460-0 I 05/31 20! 6 10,973.68 0.00 06/21/2016 Water meter - South Pit 5/1-6/1/16 60! -494-94 00-438 20 Water Utility 10000460-01 Total: 1 0,973.6li 201604195142 04/25/2016 154,39 0.00 06/21/2016 CV 1 - rear dome light 0 1-4-)0-2220-44040 fitermirstMaint Eqpt 201604195142 Total: 154.39 201605255177 05125/21116 611.20 0,00 06/21/2016 CV2 tires, oil change 10 1-4 -i0-2220-44040 Repairs/Main! Eqpt 701605255177 Total: 61 1.20 Cl Total: 11.739.27 CIVSTPAU Cily of St_ Paid 16255 06109/20 1 6 7,451.15 0,00 06/21/2016 Asphalt 101-430-3120-42240 Sued. Maintenance Materials 16255 Total: 2,451.15 Task 1 pc P() 4 C lose POI.ine 4 Nr MOO No 0000 No 0000 No 0000 No 0000 No 0000 1\1i, 0000 No 0000 - Lie Paid Proof- List (06/ 1 6/16 - (2:2 1 PM) Page 5 irt‘'nk 11tate Amount Quantity Unit Pat .Peseriptioil Reference Task 1) lie PO tf - (-"rys-l-pA C EN( A CW's Exemating, Inc 10.53Q13 06/01/2016 1 -000-0000-1 1500 Accouras eceivable 105303 Total: \\*13)<1.:AV oral: DA r)Asl I EV Datlashev Dennis 00115/2016 1 0 -4 I 0- 1320-,1331 Mileage Total: DADASHEV Total: EL ATANIERS Fekberg Lammers, P.C. 05 2016 05/31 /2016 1 0 I-4 20-2150-13045 Attorney Criminal 0.5 2016 Total: Et AMMERS "11 otal: El_ EC-111_1M Electric Pump, Inc 57963 06107/2016 602-495-9150-12270 I Jtility System i‘laint Supplies 57963 Total: ELFCTP UM Total: Et.)CUS Focus Engineering, Inc. 2767-2771 06101120 I 6 101..470_2400-43030 Engineering 77(37-277 I (Iwo 1,/2016 10 I -430-3 tr0-43030 Engineering Services 77(37-7771 0610112010 101 4.10_1930-43030 engineering Services )767-2Y771 06101/2016 101 -410-1910-43030 Engineering Sr ices 7707-7771 06/0 I i"?1/1 6 10 ! ..4,1n,31 09_43030 Engineering Services 2767-2771 Total: 377) 06/010016 60 494.94 00-43030 Engineering Services 2.451,15 61.00 61,00 61.00 132,`" 33.37 33_32 3,503.11 3,503 3.503.1 I 3,875.25 Af' - 10 Be raid Pioof 0115116.- 1'' - 12:24 PM) 3,875.25 3,875.25 175.00 495,0)) 1,010.00 660.00 3"? ?.5 3,792,50 2,050.00 0,00 0612112016 Refund overpayment - Plumbing, permit 0.00 06/21120 16 'VI11 eage Reimbursement 0.00 06/21/2016 Prosecution 0.00 06/2112016 Sewer system maintenance 0,00 06/2117016 Building 0.00 06/2112016 I'W 0.00 06/21/2016 General 0.00 06/21/2016 Planning 0.00 06/21/2016 ROW 0.00 06/21/2016 \\rater NO No 0000 0000 0000 WWI No 0000 No 0000 No 0000 No 0000 e1cr 0000 No 0000 Page 6 Invoice Inv note Amount Qttanlity rmt pale Description .Refer ence Task 'Fyne 1'0 fl Close rOtine 2772 06111 1 /20 I 6 1,335.00 n.00 00/21/2016 Sewer No 0000 02_495,9450_4.3030 Engineering Services 1777 O6'01/2016 S96.68 (1,00 061)1 /2016 SW - I\/ o (1000 603_49600_43030 Engineering Services 2772 iota!" 4_78 1,68 277,3 (1610 I /20 )6 1 20.00 0,00 o6/2 1 /20 I 6 Transportation & Truffle No 0000 409-4 80-8000-41030 Engineering Services 2773 06/0 I /2(11 6 1,149.24 0.00 0612112010 Strcet system No 0000 4-109-4180-13110(3-d 3030 Engineering Services 2773 06101 /70 1 6 60,00 1).01) 06/21 /2016 Muni Aid No 0000 409-430-8000-43030 Engineering Services 2777 0641112016 1,665.00 0.00 06/21/2016 Capital Improvement No 0000 409-480-8000-13030 Engineering Services 2773 'loud: 7,994.24 2774 06/0 I /20 I 6 90.00 0.00 06/2 1/20 I 6 CSAI-1 Manning No 0000 607.„495_9.450_43030 Engineering SCUVICOS `) 7 7,1 Final: 90,00 2775 0610 1 /20 I 6 8,339.16 0,00 06/21/2016 ES AV(' COlfid6r N9 1/000 409-4 80-8000-4 3030 Engineering Services 2775 Total: 8,339.16 2776 06/01/2016 497.50 0,00 06/2112016 Inwood Booster Station - No 0000 op 1 _49.4 _9:400-0030 Engineel ing Services 2 776 Total: 497.50 2777 06101/20 I 6 4,71:3,26 0,00 06/21/2016 Inwood Trunk Waterman' No 0000 60 I-494-9400-43030 Engineering Services 2777 lotal: 4,713.26 7778 06/0112016 450.00 0.00 06/21 /20.16 Engle Point 131y4 No 0000 409,48IE 8000-4 3030 Engineering Services 2778 To(a1: 450,00 2779 06/0 1/20)6 240, no o, oo 06r2 1 /20 1 6 CS A1-1 13 No 0000 409-480-8000-'43030 Engineering Ser/ices 2779 Total: 240.00 i 780 06d/112(116 14,759.61 0.00 06/2 I /2016 20 I 6 Street. Improvements No 0000 402-480-8000-43030 Engineering Services 7780 Total" H,754.64 7781 0610112016 i 90.00 0.00 06/2112016 lim ood water ioiver No 0000 601 -494-9400-413030 Engineering Services 2781 Total: I 90,00 .282 06/01/2016 666.25 0.00 O6/7 1/2016 2016 Seal Coat No 0000 409-480-8000-43030 Engineering Services 2782 Total: 066.25 2 i81 06/01 /20 I n 218.75 0.00 06/21 /2016 2016 Crack Seal cont No 1/000 409,4,80-80013-4.3030 Engineering Services 3783 -foal" 2 18,75 - Fie raid Ns( (11(16,-!(; _ f 224 p rage 7 II vuis /yee Elate Amount (Pia Da descriplion Reference 2784 06/01,2016 4M,L4180-2000-43030 Fuginect ing Services 7784 Total: 2785 062016 804-000-0000-72910 ()e1eloper Payments '1785 -rota!: 134,32 7786 06/11112016 465,00 go 3-000-0000-22910 Developer Payments 2786 Total: 465.00 2787 06101720 I 6 446.34 803-000-0000-22910 Developer Payments 2787 Total: 446,34 )7g8 06/0112016 555.00 1/13. 000-0000 ..22910 Developer Payments 278S Total: S55,00 77799 06/01120 I 6 300.00 0400 903_000_0000_72910 Developer Payments 2789 3110.00 7790 06/01/2016 1,065,17 (1.00 06721/2016 Wildflower 803_0) (0-0000-2.2910 Developer Payments 77790 Total: 1,065.12 7791 06/01/2016 483,84 1400 0672112016 Village Preserve 803-000-0000-22910 Developer Payments 2791 Total: 483,84 7797 06101/2016 3,484,48 0.00 0612172016 Easton Village 803-00041000- 22910 1,7eveloper Payments 2792 Total: 3.484.413 2793 0610172016 3,530.73 t 400 06/21/2016 Inwood S01-0011-0000-22910 Developer Payment 2793 Total: 3.530.73 779,4 06/1)112016 570,00 0.00 06/2112016 Hunters Crossing - 2nd 803-000-11000-22910 Developer Payments 77Q4 Total: 570.00 2 795 0610112016 7,750,1_18 0.00 06121/2016 Savona III 803-000-1/000-772910 Developer Payments 779.5 'fotal: 7,750.08 771)6 nti,q) I /20 )6 .1.361.36 0.00 06121/2016 Auto Owner 803-000-0000-22910 Developer Payments 7796 Total: 3,361,36 2747 06/0112016 1.4183,77 0.00 06/71/2016 I51791.6 s0,3_00(4.0000...274)10 Developer Payments 277)7 Total: 1,483.72 2708 06,01/2016 ,(13-()(1))-000(1,7)g I n Developer Payments 2798 'I olal: 180,00 180.00 134.33 0.00 06121/2016 Old VII la,ge Phase2 0.00 06/21/2016 Village. East Sewer 0.00 06'21/2016 Lennar 0.00 06/21/2016 13 Pond 0.00 06121/20 I 11amme5 0677 4/2016 Hunter 'rossing 300.00 0.00 06/711;2016 Arlior Olen 390.00 f3" Pald Proof L.ist 16 _ (2)24 No ) Task Tyve rtft,ine No oo00 No 0000 No onn() No onO(1 No ()on() No 0000 No 0000 No noon MOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 8 invnice 2799 06/01/2016 803-000-0000-229 1 0 Developer Payments 2799 Totak 2800 06/0 I/2016 801-000-0000-229 1 0 Developer Payments 280i) Tote 2801 06411/2016 803-000-0000-22 10 Developer Payinents 2801 Total: 7802 06/0 1120 1 6 803-000-0000-22910 Developer Payments 2802 Total: 2803 r16,0 1 120 16 203_000-0000-1729 111 Developer Paymerns 7803 Total: 2804 06/01120 I 6 101-4 I 0,193043030 Engineering Services 280,1 FOCUS Tor,al: OKSURVIC K Services 118201821 0571 1/2016 101-430-3 100-44170 Uniforms 118260182 otalt 1 182726001 06/0 I/2016 10 1 -430 -3 1 00-44 1 70 Uniforrns 1 182726001 Total: 1182737354 1)6708r)0 I 6 10 1-430-3 I 00-44 I 70 Uniforms 1 182737354 "Votal: I I1743745 06/15/20 1 6 101 -430-31 00-441 70 Uniforms 1 1827418745 Total: OKSERVIC dotal: (11 S GIS 1-_7ducalional Events 18. )44 10-93221160 06/01;20 I of I I Ia I 9 I 0-14371) conferences 3/ MI in ing 18214 111-9322060 GI'S Total: Amount Quanlitlira te l'escrip (lint Illefererece 202,50 ILO() (16121/20 f (i Savona IV 202.50 1,5,51.96 (1,00 0601/2016 Inwood 3o1 4,551,96 307.50 000 06/21/2016 13P - 11 397.50 780,00 0,00 06/21/2016 Village Preserve 11 781100 600,00 1L00 06/21/2016 The 12on1 Golf 60000 00.00 0.00 06121/2016 Meijer Superstore 60.00 71,431,93 34.63 0.00 06/11/2016 Uniforms 34,63 35.67 0_00 06/21/2016 Uniforms 35.67 35.67 0,00 06/2 I /2016 UnifOrms 35.67 .15,67 0,00 06;21/20E6 Uniforms 35,67 14 1.64 Task Type 1'0 it Close l'(/1 tie it 000,00 0,00 06/2 1/20 I 6 Workshop - Lundquist & Dunn 600.0(1 600,00 No 0000 No 0000 No 000(,) 0000 No 0000 (10110 No 0000 No 00011 No 0000 No 0000 No (MO AP - )r Fi c Paid Proof List (061)11; - I 2 '.241 1'N 11 Page 9 hu nit !on Pate Anitiont l)natitity !lint lint description Ref erenee Task TYPe 11,) .e l'01.,ine HARDDRIV Hardrives, Pay flequct 1 06/07/2()I 6 `109-,180,5000-43030 Engineering Services Pay Request 1 06/07120 1 6 (a) 4.1.94-0,100-13030 Engineering Services Pay Request 1 Total: Id A RODR1V 1 IE,I.M FRIT Helmer Printing, Inc. 200617 05; 25/..10 1 6 ?06-450-500-42500 Eibraty Collection NI aintenanec 211(161 2 Total: HET NI FR PR Tnial: 155.681.47 0,00 06/21/2016 2(116 Street, Drainage & Utility 173270.52 0.00 (16/21/2016 -20 16 Street, Drainage &Utility 278.901.99 278,901,99 213.00 0.00 06/11/2016 Program t-shirts 2 I 3.00 2 13,00 IL'RENIR R 1 leritag:e Embroidery & Design I 7322 0.5/1717016 105.00 0.00 06,2112016 Bannea -)00-150-5.300-47.5110 Library Collection .1.1nleilunce 173 )2 'rotal: 105.00 HERT:MEIR rotil, 05.00 11' NOV Al Innovative Office Solutions 1181,183 05112/2016 1(11 450-5200-42000 Office Supplies 1181,183 Total: 1191484 05,1212(116 1 0 1-,1 1 0-1320-42(100 Office Supplies. 1181-184 Total: 1203551 06/02:901(1 j .4 10_1320-4300)) Orrice Supplies 1203551 Total: 1 2l17023 0E016/20 1 6 I 01 -420-2400-42000 Office Supplies i 207023 06/06./2016 I 01-4 1(1-1320-121)00 Oflice Supplies 120 7023 Tool: INN(.:11/ AT Total: IN.FERs'i A Interstate Alt Battery Ctr 1 9027'49004670 05/31/20 16 1 01 -420-2220-440-10 Repairs/Maint Fut 19027090(067(1 Total: Al' .."io [3e Paid Proof List (06,16.-4 - (2:24 PM) 38,00 0,00 (W112 1120 6 Business cards - Colemer 38.00 24.50 0,00 06/21/20 I 6 Paper 124.50 171.79 0,00 06:21/2016 Supplies 171.29 108.56 0.00 (J6/21/2016 Supplies 5,95 (JAM 06121/2016 Supplies 1 14.51 448.-10 57,45 0.00 06/21/2016 Restock batteries 57.25 NNo 0000 00(10 No 0000 No 0(100 No 0901) No 0000 No 0000 No 0000 No 0000 No (1(10)1 Page I() Invoice # 1IY Ija(r Amount Qufllitity Pint nate Description Reference Totsk 1NTERS"FA Total: 57,75 Type PO it Close l'01.,h,e # „)ANlKlN1 Jani-King Minnesota, Inc IN06160378 0641117016 376.65 0.00 06/21/2016 Cleaning service - City 11 all No 00011 101-410-19411-44010 Repairs/Maim Conl actual 131dg IN06160378 Tota0 326.65 JAiLEKINC, Total: 326.65 katlifuol Katli Fuel Oil ServiceCn 555694 05r25/2016 954.10 0.00 06121/2016 Fuel No 0000 101-430-3 Fuel, Oil and Fluids 555694 Total: 954.1(1 555731 05/25/201 6 1,)75.05 0.00 06/2 ti2016 fuel No 0000 101-130-3100-421 20 Fuel, Oil and Fluids 55573 I Total: 1.025.05 kallitliel 1,979.15 W1K I< Ti ip hic 05131/2016 17,1.63 0,00 06/210016 Fuel No 0000 101 -420-2220-12120 f-uel, Oil and Fluids 174,63 K \\ILK Total: 17-1,63 1.13AGNIN Logue of ION Cities 236498 060S/2016 250,00 um° 06/2112016 Con fel ence - .1:Johnson No (1000 101-4 10-1320-44370 Conferences & Training 236,198 Tom!: 750,00 LEAGMN Total: 250,00 LEOIL. Lake Elmo Oil, Inc. 05131/2016 173,15 0,00 06/21/2016 Fuel ... No ((000 10 I-120-2220-42120 Fuel, Oil and Fluids f 15/31/2016 ft., )0 0.00 06/21/2016 Lighter - No 01100 I 01-430-3100-,121.50 Shop Materials Total: 179.35 LFOIL Total: 179.35 Lillie hlawsparei s Inc, Lillie Suburban Accl 110714S 05/31/3016 125.10 0,00 00/2 I/2016 NotNs No 9r100 101-410-1320-13510 legal Puhlis0iin1 A .Tr, De raid 111-001 Lk( (06/)6)6 - 12:24 Vivi) rage 1 I invol Inv :Ite Amount uaftlity m Description Deference Task 'Type PI) t e POLitte Acct 007 19Total: 125,40 125.-0) Pr-IITV rolller Companies, bre. 2,2-0278 06/01/2016 178.93 0,00 1/6/21/2016 Cory machine. overage and trrie - r40 oono I or -4 !II-1940-44040 Itepairs'Nlaint Contractual Eqpt 2219778 Total: 178.93 1.01/F Total: 178.93 N tAONEY Nlagney Conslruction. Inc rt-ry Request I 06/09/2016 R8J1811,80 0.00 0612 ! /2016 Inwood Booster Station No 0000 6( 11.491,0100-1.1030 Engineering. Services ray Request 1 Total: 88.980.90 NIM11.E1' Toial- 88,980 80 NIARONEYS Maroney's Sanitation, Inc 630865 21)10 112.01 0.00 06/21/2016 City I lal 1 - No 0000 I 0 4.410_1940-13810 Refuse 630865 06/07/2016 10.71 0.00 06/2.1/2016 Fire No MOO 1111-170-72711-13810 Refuse 0(14)5 06107%201 6 216,67 (.100 06/21/2016 PW NO 00(4) II) I -1:30-3 100,43840 Rause 630865 061070016 216.67 0,00 06/2112016 Fire No 0000 10 I-470-2220-13810 R.efuse 630865 06/97/2016 49.89 0.00 06/21/2016 Libra! y No 0000 -706,450_5300-43810 Refuse 630865 'Fond: 615.88 MARONEYS -Iola': 645,88 NI EINARI)S0 Menai-cis - Oakdale 5702 0603/70 I 6 81.62 0.00 06'? P2016 Station 1 maintenance - No 0000 10 I -120-2220-14010 Repairs/Nlaint Bldg :5702 Total: 8 I .67 6159 06/0372016 -19,99 0.00 06/2172016 Credit memo No 0000 10 I -120-2220-140 I 0 Repairs/Maint fill 6; 59 Foral: ...40,00 6IENARI)S() Total: 3 I:63 ETCOLI Metropolitan Council I 0565:18 06/02/2016 1,789.58 0.00 06/21/2016 \Vaste water StlYicesi'lo0000 (30 2. 495-9,1.50-43$2() Se. wer - Nlet Council /59 " n Be 00'!front List (06./16 ft; 12:24 pif,i) Pape 12 1nvoice 4 [Iv Da le Amount Quantity Pint Dale Description Reference 1056528 Total: 1.28958 flAFICOU Total: 1,280.58 IvIETSAC Nletropolitatt Council Discount 06/16/20 16 602-000-0000-37220 SAC Early Pay discount/revenue Discount Total: May 2016 06116/2016 602-000-0000-20801 SAC due met Council May 2016 Total: METSAC M1LLEREX Miller ENcavating, Inc. 70(349 06/07/2016 601 94-9400-4227(1 Utility System Maintenance 20649 Total: 20660 06/10/20 1 6 101-430-1110-42250 Street Maintenance Materials 20660 Total: 20662 06/10[1016 603-406-9500-42270 t !Wiry System Maint Supplies 20662 'Total: NI IL LEAFY. Total: Minites 90140 05/1712016 206-450-5366-12500 Library Collection Maintenance 90240 Total: NI I N1TEX Total: NORTH DAL Northdale Construction Co. INC l'ay Request 2 06/13/7016 601-194-9400-4303(1 Engineering Services Pay Request 2 Total: INCRIIIDAL ()AKDRC ea1;(131e Rental Center I 112041 06/15/2016 101_420_3120-42250 Street Maintenance fvlateriuls I I 1201 Total; Task Type 4 (lose POLitte t1 —122,45 0,00 06/21/2016 SAC Charges - Early Pay Discount - No MOO -42.1.45 42,24.5.00 0,00 06121/2016 SAC Charges - May 2016 - No 0000 -12245.00 41,82255 /1,2 10.38 QUO 09/2120 I 6 Waterman' break - Upper 33rd No 0000 4210,3.8 19,383.22 0.60 06/71/2016 Isle Ave Catch Basin No 0000 19,383.2'7 3,692.53 0.00 0601/2016 Storm water maintenance Nn 0000 3,692,53 ?7,,86 13 160,00 0.00 06/21/20 6 Barcodes 160.00 160 00 359,d-3169 0,00 06/21/2016 Inwood Trunk Watermain 359,1'33,69 .359,43.3,6° 67.-10 0.00 06/2172016 Propane lank 67,-10 No (1000 No 000(1 No 000o - roici pr,,,,f ist 4060i 6116 -12:2)) Page 13 ijl voir, hi I Only Amount Quantify Prrtt Jescrip lion Reference 'rust; Type PO ft l'Otirre ij OAK DRC Gopher Stow One Cl) 6050,187 05/31/2016 1111-130-3100-13 1511 CrIntract Services 6050=187 Total: ONECAI.J, Total: PI Pinky'S SeWe! Service. Inc. 73-)05 Q5/16/2016 206-450.5300-4•10 10 Repairs/laint Bldg 7320,5 'I mai: PINKY 'fond: 11'S Pomp's Tire Service, Inc, 211)233756 05/3 11201 6 I 0 I -410-3100-14010 Repairs/Malin I:rt .710233856 Total: PON-IPS To1a1: RI VRC0011 River Country Cooperative 05/31/2016 I fl -42(12220-42i 20 Ertel, Oil and Fluids 1 trial: RI VRCOOI' Total: SCI1ILLS Schilfs Dumpster Svc lire 1011323 06/06()016 206450 -5300043M Refuse 10823 Total: SCHILLS SE!-) Short Elliott I I endrickson, Inc 315c-138 06/07/201 6 4411-1-180-8000-43030 Engineering Services 315938 To(nl: SEI-1 oral: - To Ek Raid hoot List (06;16116 - 12:2-1 I'M) 67:10 766,80 766.80 766.80 100.00 100,00 100,00 I .933.26 1,933,26 290.33 290.33 190.33 -)70.00 170.00 270.00 P,I21.03 1'7,121.03 1?,1?1,03 0.00 06/21/2016 111ontIrly tickets (op or),-.) i.)0 I 6 Pumped two ranks 0,00 06/21/2016 Equipment repair 0.110 06/2112016 Fuel 0.00 06/21/2016 Dumpster 0.00 06121/2016 2016 Street Drainage & Utility No 0000 No 0010 No 0000 1'10 0000 No 0000 No 0000 Page 14 voict' Dale SELECI AC SelectAccount I 150689 06/0812016 101-410-1531443150 Conitact Services 115009 Total: SELECT -AC Total: SENSUS SENSUS USA 7.1\17002605 05/27/2016 601..000-0000-15500 Prepaid Items 7A 7002605 05/2712016 60 I —194940ft 42300 Water Meters & Supplies ZA170021505 Total: SENSUS otal: Amount ()ia wilily Date Description Reference 7.14 8,44 8.44 0.00 116/21/2016 Par ticipant Fee 6/1-6130/16 946.53 0.00 06/21/2016 Auto Rend Support 7/9--/16-7/8/17 946.57 0.00 06/21/2016 Auto Read Support 7/9J16-7/811 7 1.393.15 1.393,15 Tftslc Type l'() ft Close POI,ine ti No 0000 0000 Nu 0000 Si IANECON ShaneCon, Inc 141 05/31/2016 1,124,00 0.00 06/21/2016 Projector and sound system (0)00 206- 150-5400-42180 Hardware 141 Total: 1,124.00 SHANECON Total: 1.124.00 SUNMOAK Stuiniar of Oakdale. LLC 112Suitcs 06/06/2016 4,213.02 0,00 06/21/2016 Refund unused developer escrow 803-000-0000-22910 Developer Payments 1-12Suites Total: 4,213.02 soNMOAK Total: 4,213.07 STUBRAP, Stillwater Public Library 06101/2016 660.00 0.00 06/21/2016 Library Curd Reimbur seurent 206-450-5300-44300 Miscellaneous rural: 660.00 S FL.11:3R/-NR "Total: 660.00 0000 No 0000 S FP st Pnrtl Stamp Works, Inc. .367505 05/26/2016 25.65 0.00 06/2112016 Notary Stamp - Slucke No 0000 to I .4.! 0_1-370,42000 Office Supplies 362505 'rota!: 25.65 STI'AU L. 'rota!: 25.65 - (06.,16/16 - 12,7.4 1INIr Page 15 ‘. lir) Dole l7nuIrnt(2uantity I'mt Jescription 1:eferektee Task Type Irt) 1•01,ingfj f DS TDS Nletrociiiit - 1. LC 651-77Q-8882 16. 3/20 1 6 00,97 0.00 0601 /2016 :1nalog lines - Fire 1(0 _420_ 2220-432 10 Telephone 051-779-8887 06/13;)0 16 21 7.88 0.00 06121/2.1116 Analog lines - PW 101-130-3100-13210 Telephone 65 1-770-8992 06/13/2016 84,02 0.00 0612112016 AnalQu lines - L ift Station Alarms 607-115-94 50-412 1.0 Telephone 051-77Q-888) 06113/2016 44.01 0.00 06,1)1/2016 Alarm - Well Hotise 2 61.8 -494-9400-13210 'Telephone 651-779-8882 Total: 436.813 IDS Votal: 436.88 TITAN Titan Miichintry 762(1)7 05/0412016 45.72 0,00 06121/2016 Pals 101-430-1100-42210 Equipment Parts 7672007 `Loral: 45.72 1 I LAN Total: 45,72 1 9.18TA rE •Tri State BobeaL Inc. A24364 06)1477016 75,68 0.00 116121/20 I 6 Repair parts 18 1-430-3 100-422 1)) Equipment Parts A24364 Total: 75.68 TRI STA Total: 75.68 WACO-PW WASHINGTON COUNTY 89 124- Pay 1 06/0912016 1.4,768,02 0.00 06/21/2016 CSAH 15 & 007 36-cci 409_480_8000-430.10 Engineering, Services 89124- Pay 1 Total: 14..768.92 WACO-P oLa I : 14,768,92 WASGOUNT Washington County Pryp Tax 06.'15/20 1 0 I 9.414 0.00 06/71/7016 P1D 34.029.21.47.0098 411)9-.180.00(1-4)010 Engineering Services Prop Fax Total: 19.44 Prup TflN - 9 06; I 6'2016 4.17 0.00 0601 /2016 ND 33.029.7 1.4 1.0052 :109-480-81190-43030 linginring Services Plop lax 1 ,la(: 4.32 i'rnp 'Fax)' 06/1 0120 16 ?8,(,18 0,()0 06121/7016 ('ID 21.029.7 1,3 1.0002 409-4S0-8000-15030 Engineering Services Prop Tax 1.` Total: 78.09 P0,0 Tax D 06116/2016 816.77 con ory,i/Niiti P11) 12.07n,,21,43,0023 =10,)-180-8000-43030 FALr.,ineeriii Services E-re raid proof' 1..,11 (111,;,/ 10. - 12;24 P1.1.1 No 0000 0000 No 0000 No 0000 0000 N 0 0 0 No 0000 No 0000 No C11/011 No 0000 No 0000 Page 16 invoice1/ !nv Pale Prop Tax D Total: Prop Taii F. 06/16/201 o /109-480-8000-43030 Engineering Sery ices prop Tax 9 TotDr \VASCO LIN1/ WASII-R13(7 Washington Conroy 1'371 890 06/01/2016 I 01-4 I 0-1370-213510 Legal Publishing P3 )1890 Total: WAS( i-REC WAS111.1E3 Washington County Library 06/01/2016 706-450-5300-44300 kliscelliineous Fatal: WASIIT1E3 Tom!: \V AS HTAX Washington County 87937 06/01/7010 101-4 10- I P0-43 I 00 Assessing Services 87937 Total: 87937A 06/01/2016 I 01-410-1320-43100 Assessing Services 87937A Total; WAS! rrAx Total: WENLY1: Wendt Kevin 6132016 06/1.3/2016 I I -4 I 0-11 I 0-44300 4iscellaiinus 6137016 Total: WENDT Total; eel Energy (15/26/2016 I 01-450-5200-439 () Electric Utility ((5/26/21)16 60)-495-9450-43810 Electric 05/26/2016 101-130-3160-43810 Sireet Annnint Quantily Pm( Dale Pe5criptirpn Reference Tosk R46,72 )41.92 0.00 06/21/2016 ND 13 029,21.43.00 l3 241.92 1,1,1(1.418 138.00 0,00 06/21/2016 Recordings 138.00 138.00 1.293.00 0.00 06/2 I/201 6 Library Card Reit nbursenten t 1,293.00 1,293.00 4.797.95 0.00 0601/2016 20 16 Assessing Fees 4,797.95 1.500.00 0.00 0617 U7016 2016 Petition Fees 1,500.00 6.292.95 f30.00 0,00 06/21/2016 Parliinentarian Service 5.3 & 5.17.16 1,630.00 1,630.00 71.48 0.00 (16/21/20 I 6 Utility Services 197,32 0.00 06/21/2016 Utility Services 34.10 0.00 06/21/20(6 Utiliiy Services 1)1)e ro ft (lose POI,nie U No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 001)() 0000 0000 A!' - To 13c raid Proof List (WO WI 6 - 12:2,1 ['Ni) rage 17 1 ;is oi Elgte 051)0:20 16 I 01- 4.-31.1-,3 I 60-'13810 Street I. rgluhrg 05:26/7016 101-420-2770-1.1,10 Electric 1.0114 0.5-26170 6 01-4 10-1940-43810 Electric Utility 05/26/20 16 101-4130-3160-438 I (1 Street Lighting 05176/7016 1')! -450-5700-43° 10 Electric Utility 05'762016 101-4.50-5200-43810 Electric 05/26/2016 (11_450-5700-43810 Electric Utility (1:3;26,2 601-,194-9.400-;131;10 Electric Utility (I5'26/)0 I(II-430-3160-43R10 Street Lightin? 0506/2016 1111-450-5700-43810 Electric 05/262016 6112-495-Q;1511-431310 F_dectrie Utility 05/ )6/2016 607-1 95-9.150 -43810 Elect' ic Vtifltv 05r2612016 11)1-170-7270-438 10 Electric Utility 052617016 11/1-450-5700-438 10 Electric Utility 05/7617010 t) 1 -130-3 I 60-‘1.1810 Street Lighting 05126/2016 101-430-3160-4.;810 Street Lighting 05/26/2016 I () 1-450-5200-43810 Electric 05/761)016 101-150-5200-43810 Electric Utility 05/26/7016 10 I-4311-3100-43810 Electric Utility 05/26/20 I 6 601-404-9400-13810 Electric Utility 05176/7016 101-430-3160-4 ...-1810 Street Lighting 0.5/26/20 16 706_450.-5300-__13210 Elect, ic Ap 0)0/16/10 - 12:24 rNi) ,x,mimat Quantity Pint D1s Description Reference Iltsk 27_17 0.00 06/21/2016 Utility Services 351.66 0.00 06=11/2016 11tility Services 785.7.3 0,00 06121/2016 Lltility Services 0.00 06/21:7016 UiilitvSetNiCts3 11.85 0.00 116!2112016 Utility Services 51.57 06/211.7016 1.1tility Services 27.38 0,00 06;7117016 Utility Sell ices 1,714.213 0.00 06/21/2016 1.4ility Services -11.26 1.1.00 06121/2016 Utility Service 100.40 0.00 0612 I/2016 Utility Service!: 19.34 0.00 06/121/2016 /tility Services 17.22 0,00 06121/2016 Utility Services 2(0.01 0,00 06/21/20 I 6 UtilitY Services 13.27 0.00 06/2112016 Utility Services 1.881.14 0.00 062I/2016 Utility Services 28.50 0.00 06121/2016 Utility Set vices 14.77 0.00 06721/2016 Utility Sers-ices 280.20 0.00 06/21/2016 1 6i10y Services 608.14 (000 06;21/2016 Utility Services 89.15 0.00 06121/2016 Services 12.98 0.00 06/21/2016 Utility Services 507,67 0,00 06/21;2016 Utility Services 0.00 Type 1'0 ft FOLifte No (8)(41 No MOO No 0000 Nn 0000 No i()(10 No 0000 No (1000 No 0000 No 0000 No 0000 No 0000 No 0000 No 01100 0000 No 0000 Nn 0000 No 0000 No 0000 No 0000 0000 No 0000 No 00(8) Page 18 in1.914.T 7'71 10v Pate 05126/2(116 602-4P5-9450-,I3S I Electric LiIiiy 05(2620 16 60 I A94-91011-4,18 1 0 Electric 05/2612016 _450_5200-43;310 F,leetric 05/76/20 I 6 1 t! 1 -130-31 611-43 1 0 Sheet Lighting 05/261)016 1 0 1.430-3 1 60-,13N I 0 Street Lig!) tint,t 05i-2612016 001 -49-1-Q-100-438 10 IT:Peewit: lAirity Total: X(7E1... Total: Report Total: innnnt Qnaofily Pate Peserlption Reference 186.10 120.13 14 02 41.90 3,1.90 1.204.69 8,248.05 8,2,18.05 971,994.10 0.00 0612 I/2.016 Ut1I ty Services 0..00 06121/2016 Utility Services 0.00 06/21/2016 Utility Services 11.00 06/21/2016 Utility Services 0.00 06121/2016 JiI0y Services 0,00 06P 1120 1 6 Utility Services. I'ask Type Close ['Mine it No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 - 10 1.1e raid (06.:1 6.16 - 1224 Page 19 Accuunts Payable To Be Paid Proor List User: Paity13 PT-intr.& U6116121.110 - 12:4 PM Botch: 003-06-2016 Invoice # Inv Date Amount Quantity Pm( Date Description Reference 'Fask TYPe .# Close POL,ine ?'t S \VC SW/WC Service Coopelali‘es 05/26P016 28,250,00 0.00 06/21/2016 .1111y 2016 Premium No (11)(10 101-000-0000-21706 111 edical Insurance 1 eta 1: 78.250.00 S\V!\VC 'Fotal: 7.,250.00 Repol, Total: 28250.00 Trl Be r3id Proof List 016116'16 - I 2A1 PM) P'‘)ge Ti IN (Try or FL\ 0 " AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AY0 C•U C May 2016 Financial Reporting Cathy Bendel, Finance Director Cathy Bendel, Finance Director Kristina Handt, City Administrator CO DATE: CONSENT ITEM MOTION U ICATI June 21, 2016 #3 SUGGESTED ORDER. OF BUSINESS: Introduction or Item... ...... ..... ...Ci ty Administrator Report/Presentation ...... ............ ....... Administrator - Questions from Council to Staff ..... .......... ............ ...... ..... Mayor Facilitates - Call for Motion .......... ......................... .......... Mayor & City Council - Discussion ..... ..... ...... ...... ......... ......... Mayor & City Council - Action on Motion .......... ...... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the May 2016 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of May 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016 Budget. City Council Meeting [Comma Agenda Item #.3] June 21, 2016 GENERAL FUND: Revenues: Total revenue for the month was 9.7% above budget for the month bringing the year to date to 57.4% better than budget. The most significant budget to actual revenue variances are as follows: Building Permit revenue was 34.8% above budget for the month bringing the year to date revenue at 73.1% better budget. This is primarily due to the nice weather allowing for building activity beginning months earlier than anticipated in the 2016 budget. There were 19 new homes permitted in May bringing the year to date number of new homes to 98. Heating permits far exceeded budget by $23.1k for the month and $59.3k year to date. This is primarily due to revenue generated on the ISD 916 project which the City was able to retain due to the new Building Official having the required certifications. Plan check fee revenue was 56.3% above budget for the month bringing the year to date revenue to 73.3% better than budget for the same reasons mentioned related to building perrnit revenue. Expenses: Total expenses for the month were 25.9% above budget for May bringing the year to date expenses to 1.9% lower than budget. The following summarizes variances of note: General: • General Government expenses were 49.9% higher than budget for the month bringing the year to date expenses to 27.5% higher than budget. This was primarily due legal expenses far exceeding budget and the 3M litigation costs were the cause. ln addition, the second half billing for the annual audit was invoiced and paid in May rather than April as budgeted. • Total Public Safety expenses were 26.0% lower than budget for the month bringing the year to date expenses to 16.6% lower than budget. This was primarily due to the Fire Department not incurring building repair expenses as budgeted as well as the Building Official functions being covered by a contract inspector at a lower cost as mentioned last month. • Public Works — The total Public Works expenses were 77.3% higher than budget for the month bringing year to date expenses to 4.3% better than budget. This is primarily due -- page 2 -- City Council Meeting [Consent Agenda Item #3J June 21, 2016 to the Seal Coating and Cracking filling to have started earlier in the season due to mild weather. This expense was budgeted later in the year. In summary, the May revenues were 9.7% better than budget and the expenses were 25.9% higher than budget resulting in a net income of 68.5% less than budget. On a year to date basis, the revenues are 57.4% above budget and the expenses were 1.9% less than budget resulting in a net income of 45.0% better than budget year to date. LIBRARY FUND: The net income for the Library Fund for the month was $3.6k over budget (20.7%) bringing the year to date to $56.5 better than budget. The ending cash balance as of the end of May is $167.5k. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached May Financial Report. ATTACHMENT: 1. May Financial Reports -- page 3 -- City of Lake Elmo 2015 I3v Month [)to Actual Comparative For the month ending Moe 31. 2016 101-Gcneral Fund Sonimact 13v Department DEPT 410 - GEN'L GOV'T REVENUE Total Revenue 62 U2016 Full Year MONTH YTD 11( DGET BUDGET ACTUAL Variance (S) Variance 0;1 BUDGET ACTUAL vnii.ce (S) Variance CIO 2016 % to date Month ;quoit.' Month Month YTD YID YTD YTD 3,485,514.32 20,70% 138,555.011 152,034.72 13,479,72 9,73% 458,413.0(1 721,41,3.76 263,050.76 57.3806 EXPENSE Total Mayor & Council 45,955.32 42.6106 1,000,00 5,682.28 (4,682.28) -468.2306 111,375.011 19,591.56 (9,216,56) -88.83"/o Total Administration 360,997,50 78.25./0 30,8111.66 45,474.06 (14,655.40) -47,5506 169,580.09 282,486.39 (112,906.30) -66.58% Total EleclInns 15,800.00 7.59./0 0.00 0.00 0.00 0.0006 950,00 1,200,00 (250.00) -26.32% Total Finance 124,835,30 49.50% 7,123.28 18,487,82 (11,364.54) -159,5406 65,740,53 61,798.10 3,942.43 6.00% Total Planning & Zoning 204,682.35 37,5606 17,806.72 22,677.88 (4,871.16) -27.36% 1118,244,46 106,93(1,46 1,314,00 1.21% Total Engineering Services 48,000.00 25,44% 4,00(1.00 1,640.01) 2,360,00 59,00% 20,000.1)1) 12,211,23 7,788,77 38,94% Total CR} 11011 55,082.00 42.3206 4,461,00 3,832.51 628A9 14.09% 23,080,0(1 23,308,89 (228.89) -0,995'!' Total General Government 935,352,47 54.26% 65,209.66 97,794.55 (32,584.89) -49.9706 397,970,08 5117.526,63 (109,556.55) -27,5306 DEPT 420 - PUBLIC SAFETY Total Police 527,060A7 0.12% 0,00 0.00 0.00 11.00"% 0.00 634.22 (634.22) -100.00% Total Prosecution 54,700.00 34,6606 4,500.00 3,5110.00 1,1(00,00 22.22% 22,8011.00 18,960,18 3,839.82 16.84% Total Fire 377,231.71 38.23% 28,817.07 20,277.17 8,569.90 29.710/o 170,569.40 144,218.97 26,350.43 15,4506 Iola! (Arc Rellcf 37,323,00 0.00% 0.00 0.00 0.00 0.00% 0.011 0.00 0.00 0.00% Total Building Inspections 260,765.91 34.64./0 19,590.08 15,314.63 4,275A5 21.8206 109,940.38 90,318,82 19,621.56 I7,85% Total Emergency Communications 7,400.110 0.00% 0.00 0.00 0.00 0.00% 1,850.00 0.00 1,8511.00 100.110% Total Animal Control 7,550.00 39.14% 600.00 525.110 75.00 I 2.50°/o 3,110(1.00 2,955.00 45,00 1.50% Total Public Safety 1,272,031,09 20.03% 53,537.15 39,616,80 13,920.35 26,0006 308,159,78 257,087,19 51,1)72,59 16.57%, ..-. „ .„ Summary_l IcIONTI I YTD L3UDCiET ACTUAL Variance (51 Variance (%1 BUDGET ACTUAL Van ance (S) Variance (A) DEPT 430 - l'UBL IC WORKS isloinli Ulundi Month Month VTD YT1) YTD YTD Total Public Works 411,284.33 47.87% 26,471.50 29,018.11 (2,546,6)) -9,62%i 189,248.26 196,870,37 (7.622.1)) -4,030/o Total treels 413,000.110 8.73"/. 5,760.00 31,386.35 (25,626.35) -444.90% 14,300.00 36,037,21 (21,737.21) -152.01% Total Ice & SUM Removal 87,250,00 5.34% 1,0110.110 0.00 1,00000 I 00.00"/,, 42,500.00 4,655,87 37,844,13 89.05% Total Street Lighting 26,400.00 39.56%,, 2,200,00 2,139.88 60.12 2.73% 11,0011.00 10,442.69 557.31 5,07% Tolal Recycling 5,900.00 0.00% 2011.00 0.011 200.00 100.00% 2,750.011 0,00 2,7511,00 100.00% Total Tree Program 1,000.00 61.45% 0,00 614,50 (614,50) -100.00% 0.00 614.50 (614.30) -I 00.00% 'Focal Public Works 944,834,53 26,31%. 35,631.50 63,158.84 (27,527.34) -77.26% 259,798.26 248,620.64 11,177.62 4.30% DEPT 450 - CULTURE, RECREATION Total Parks & Recreation 231,320.23 32.61)% 17,349,09 17,2/19.39 59,70 0,34% 102,277.02 75,420.03 26,856.99 26.26% IT & Telephone 81,976,0(1 43.38% 5,000,00 5,659.9) 240.119 4,07% 37,656.0(1 35.56,3.98 2,092,02 5.56% GRAND TOTA I. ALL EXPENSES 3,465,514.32 31.41% 177,627.40 217,859.58 (46,132.)8) -25,97% 1,1(13,861,14 1,088,654.49 (211,449.35) -1,85"/, SUB TOTAL NET INC OVER EXI' 20,000,00 -1835.95% I (39,072,40) (65,824.86) (32,652.46) -83,57% (647,448.)4) (367,190.73) 242,601,41 -37.47% DEPT 460 - CONIP ADJ 20,000.00 0.00% 0,00 0,00 0.00 0,000'o 20,000.00 0.00 20,000,00 100.00% DEPT 490 - CONTINGENCY FUND 0.00 0.00% 0,00 0,00 0,00 0.00% 0.00 0.00 0,00 0.00% Debt Service increase 0.00 0.00 °.4 0.00 0.00 0.00 0,006 0.00 0.00 0.00 0.002 DEPT 493 - Oill FINANCING (1,00 0.00% 0.00 0,00 0.00 0,009; 0,00 0.00 0.00 0.00% GRAND TOTAL ALL DEPTS 3,485,514.32 31,23% 177,627:40 (46,132.18) -25,97% 1,125,861.14 1,088,654.49 (449.35) -0.1147 Net Income over Expenses 0.00 11,00% L (39,072,4 (65,824,86) (26,752.46) -68.47% (667,448,14) (367,190.73) 300,257.11 44,99% Sunimary_,2 Ow or lake Flom 2015 jt nieib Flocivelio Autial Cuitiomatike For the month endine Nlav 31, 21116 10,1•General f3orrJ Demi' By Deoarlintin TWA' 9' 4 ID • GEN' L GOV'T 00211211111 F1,111 Year 6101911-11 YID 11111)(4a I 131.11/C11.1- ACTUAL Van:Luce ISI Vulanee 15 01 131117105.r ACTUAL Vat -lance (SI Valli-Ince 011,1 2016 7, to door 6 lontl, Mundt Iclorul, Month YID YID YTO VIP 311TD variance notes 1243111-1S1115 Cowen( Ad Valorem Taxes 2,033,1191(00 0,11 71; 0.00 0.00 0.014 5.007; 11.01) 1139.46 2.139.46 100.005; I'mt Prom WA Cly mimed to a uro ligiCit parcel Dclingatem Ad Valmern Tones I5M/0.00 0.00% 0,00 0.00 0.1741 0,005o 11.00 0,00 0,110 0,01114 Mobile f Ionic Tax 12,000,011 0.007/0 000 01111 0,00 0,0073 OLIO 0.00 0.00 1(0093 Fiscal Dispariner 157,508.00 0.0914 0,00 0.60 0.00 0.0115'; 0 00 0300 11111 01111% Pcnally& Iniere,1 on T:13 a:s. 71)0.00 1.1.0117% 0.00 OD) 0,00 0,1)09 ( 13,00 0.00 c.no o.ao% Liquor lacensc 11,000.110 61.11214 0011 0.00 U 00 0,1107 8,001100 6.11100.00 (1,200.00 -130114 W3siehauler License 1,68000 0.0117/. 0 00 0.00 000 00014 8.10.011 000 (840.010 L00.005; General Contractor License 0,00 100.011% 0.00 4.00 0.0() 0,0014 0.00 150.011 150.00 100,005,, 1 leaking Goon mewl- Liccnso 2,500,011 72.110% 200110 30000 100.00 50.00% 1,100.00 1,600.00 7110,01.1 63615; Buildtng Permits 50/0110.110 59,61% 50,000.00 67,411.20 17,421.2,1 34.5.156 175,0110.011 302,936,05 127,936,85 73.115; Itelleals fen; from 9S new homes and 11 new cminnerelal mufti Building Re-inspml Fee3 0.00 0.0074 0.00 0.0o 0.00 (7.0(15' ; 0.00 000 0,00 0.0070 Beating Pgrmi Is 38,111101111 156.01% 3,500,0,1 26,5176,92 23,076.92. 659.347; 12,000.011 59,285.41, 47,755.42 394.05% Plumbing Perrnit.s 46,1100.00 67.61% 3,400,00 7,740.00 4.3.10.00 127.655, 15,5011.00 31,642.00 16,142.00 104,147; Animal License 2,500.00 54.011% 40110 190.00 150.00 315.0004 2,220.00 1,35000 (370.09) -39,1914 1.3610y Ponni15 (HOW, 25,000.00 95.39% 1,003.00 0.00 0,1100.00; -100.005, 4,5110.110 23,647.20 10.347,20 429,947; No kOW pcnnils issued in May Burning Permit 2,750.011 55.09% (YAW 135 .01 135.00 I 00.1109. 500,00 1,515.00 1,015.00 2C 3.007; Massage llierapy Lice rgeo I .50,0i1 0.00% 0.00 0.00 0,00 0.00'o 0,00 0,00 0 00 0,00,-o NIS A.Mainignance 101,696.110 0.11074, 6.00 0,00 0.00 0.0090 OLIO 0,00 0.00 0,00°0 So Ec Fire A‘d 41,500,110 0.00% 0.00 0.00 0,00 00011, 0,00 0,110 0,00 0.0019 l'EltA Aid 2,74/.1111 0,11119/0 0.00 0.00 0,00 0,0071, 0011 0.011 0.110 0.0014 Ilecyclirm Grim. 15,500.00 0.00% 0,00 11.1g, 0.00 0,0614 OLP 0.1.10 0.00 0.11014 5104, „Slott, GrainiSiircharge (rev 5,064,0,i 1292.101'70 0.00 0,00 0.1111 011000 51,09800 65,432.09 14.334.09 28.057; Cable Rankine Itccenue 45,0011.00 0.0014 45.000.00 1.1.110 (45.000.00) -1110.01170 45.000.00 0.00 145,000.01 -10041051; Zoning lc Solulikision Fee; 27,500,011 33.275/0 3,000.00 251400 (2,75000) -91.037; 7,000.00 0,150.110 2,150,00 30.7101 Plan Check pees 278,129.00 63,56% 26.000 00 40,623,95 14,615.03 36.2550 102.000.011 176,774.50 74,774.30 7 11 I "A Reilecis fee; from 98 Ili,' home; und 11 Ile,' commercial 111111i S311: of Capio, Igmlo, Maps 175.0U 58,19% 15,00 45,50 30 30 203,53% 3500 101.84 1.6.1.14 1900720 A00e1110e9t 51011943e; 1,215.00 120.999/0 100,00 525.00 425.110 425,0050, 220,00 1.470 110 1,250.00 568.19% Clean 1 1p Do); 2.000.00 0.00% 0.00 0.00 0.00 0007; 0.00 0.00 0.00 0.005; Cable Uperalign licimbulsenieni 4.000.00 27,63% U,011 1,105,00 1,10300 100.00",, 1000.110 1,105,00 1113.00 -Me 00% Fines 45.1100.011 511.2416 4,000.110 =1,904.37 404.37 10.1 I% 15,500.00 22.627.15 4.127.15 22.317; Mirwellancous l'aituis 0.00 ILO 0 73, 000 0,011 0,00 0,005; 0.0,1 0 00 WOO I041,01114 Lire Billable Revenge 500.00 0.0 0"/0 (Yon o.ou °Ai) 11.11014 0,00 0.00 001 C.0070 Miscellaneous Revenue 3,500,00 95,3,50'; 3110 00 2,715.75 2,415 7S 805.265; 1,4011.00 3,337.22 1,91732 135.3700 gitereit Urningi 55,1100.00 0.1,14 000 0.19) 0.00 0.001; 12.500 00 0.00 (12„5011.00) -100.0090 D001a1i0n5 0.00 160.0001; o - o 0,005, 10.000.00 11=.,,,y. '. 'Goal Revenue 1 3,4/15,514.00 20.707; 130555.00 102.1134.7.7. 03;479.73 9.73% :OR, 411,reD 7?1,46.1.16 2633151.76 5 WV-. 0940,10 F:zrr�sr- 1110-,llaVnr & Council I'f Salaries FICA (-unlnlruliou,; Aledicare Con)rihnliuus Wurkcu (-owpcnsminn Mileage Ali,ccllnneous Ones & Subaenpuuus Conferences & l laining 1'olnl A1,,ur & Cuuocil Full Year ❑UDGET 131)f1G11 7016 °0 u, Jaw AI,'Inh 25,690,1111 0.11076 17.U0 1,592.78 0.00% (L00 372.54 0.00)4 0,00 300,00 2,63.E 0011 500.00 0.00% 0,00 .5,000.00 150,04 % 000 1 1,500.0U 105,0676 1.01)0.170 1,000 00 0.00 % 0,00 45,955.32 d /n 1,000.110 AC11JA t.lonllt a.1n1 0,00 0.(81 0,0,1 0,06 arw 5,652.78 0,00 ITli Variance (S) Variance(7,) Alonth, Month 00U0 6/000, 0.00 0.007,, 1,fJ(1 0,110"„ 0.008. 0,00 0,00°n 0.00 1).110% (4.682.251 -468 23°, 0.110 (4,682 281-168,23°4. 1320 - Admin(,i,,(lnn 171-ialanc. 145,00 .01) 57,8676 11,153,35' 16,009,24 (4,855.191 fEIZA Conitibu4wu 10,875.00 52.77% S26,54 1,200.70 (361.161 I(=AIA Conlnhulinns IIAO 11.00 % 0.00 0,10 0,01) 1-1CA l'nnlnlnd ions 8,990.00 55,29 % 691,54 940.6o 1224'),121 Medicare Cnn)rihul(nns 2,102,90 55,27% 161,73 219.66 (57.911 1 lsxdlhf13cnCd 1114 manac 311,550.00 39.18"/0 2,350.00 2,176,00 17400 Unemployment [knells 0.011 0.11110,', 0.00 0,00 0,00 Wo,kcrs ('ompendaliun 1,140,011 72.81% 0.00 0.00 0,00 Ofler Suppliei 5,800.00 41.98% 475,110 105.53 369,47 Printed Farms 0,110 100,000.E 0.00 0410 0.00 Fecal Sersice.; 60,000.00 203,811% 3,000,110 220,00000 (15,000.00) NO,slc)lerAV,1b,le 8,001L111/ 0,00% 0,00 0,00 0.00 Asses:lug Services 38,000.00 32.89% 3.500.1/0 2,500,00 (,31110,0(1 Contrite( Sm'is s 0.0n 0,0114'0 0.00 0,00 0.00 Poaaec 2,nu0.00 77,04/ U.00 516,35 (516,35) Mileage 550111/ 8,79 % 511,00 48.32 1.68 Legal ('ubllshine 111.040,01/ 40.72% 8110.00 95840 (158,60) 11a11r-,1 Ilec 28,00001 93,2976 0.00 000 0,011 Cable 0ucr411un Eeprnse 4,801.1.00 34.90% 40400 270.011 130,00 A10,6 ellaneous 60U,0u 22,73% 50.00 0381 50,00 Dues 01 Subscriptions 1,200.00 156,44% 100.00 12900 (29,00) [kinks 0.00 0.004'0 0.00 0.011 (Lon Conlirenees & )'mining 3,350.00 13,43% 250.00 40)1,00 115(1.1117 .SIa ill Lkcelopwcnl 0.00 I1,00% 0.00 MC 0,00 Tidal Adn,iuistradian I 360,997.90 78.25% 30,818,66 45,474.06 (14,655.40) -13,53"1, -43 51", 0.00% -36,027 -35,42",, 7,101, 0.Uo° o 45814, 77,28% 0,0040 -3U401 9, 0,005" 71159% 0.00), -100,U09u 3.30% -19.33%, 0.507 32,508a 100.00% -29,00% 11.110% -60,00% 1'TD I1l:DeCET ACTUAL. Vanance(S) 1'1D YTf) VET/ 0.00 11.06 nllb 0,01 000 000 0,00 0.00 (1a01 0,00 7,990 1'1.011 175.00 11.00 125,00 53160,00 7.302.110 (2.302.06) -51) Variance (",1 t'TD w)a% o,m7^-a lT) r,Ucels non't"cuon ra allocate !ion' Y0, billing 6, all dcpis 5,060.00 12,091,00 17,081.66) .141.0356 2016 share of 66IC annual I'nu wade in Sept 2013 plus (.1e6u 251L11II 0310 25000 100.011°° Cilics nnnllai membership 6153,75,5 Y511 lot 851e which was 10,375.011 19 591.56 (9,216,56)-118,83'!, hudeeted Ialer in the year 61,346,15 83,891,55 (22,547,40)-36,73"0 hiay tacos cross oi'cr time. wadi interim and nua' City Administrator 4,600.96 5,735,45 11,137 49)-24.710.6 as well as the p050at of reinaming PTO to the interim 11.00 0,00 000 0,000,4 3,803.46 4,9711.17 (1,166.711-346720 880,52 1,1u2.03 (272511-30.6020 12_,92 3,00 1 1.96800 957,00 7,403u 0.00 0.00 0,00 0,00'0 1,140,110 829.98 310,02 27.19.6 1"fD reflects enrteetion la alluring final l`iibillini, to alldep1s 2,375,00 2,435,06 (40,061-2,5716 0,00 771,32 1771.32)-100,0080 23,1100,00 122,250.71 [97,25.07 D J89.17 a Alar is nn accrual; YTD include, 54616 related to 32,1 lineation 2,00000 0.06 2,000.00 100,00^, 18,500,09 12,5187.00 6,000,00 12,455; 0,00 0I0 0,0) 0.0021, 500.00 1,540.75 11,1140,75) -20S, ISO., 20000 45,32 151,68 75,8480 3,950,111 4,08.37 3138.371 -3.5110,E 28,0011.110 26,121,00 1„879,01 6.7114 Annu,d insurance E7udge'.et§ in Jan but nut billed unlit ia)e ficb 2,0011,110 1.675,00 3251111 16.25% 250.00 136,36 113.64 -15,46°a 500.00 1,577.32 (1,377.32)-275.46110 0.00 0,00 0,00 000% 1.(010.00 450.o0 1,1511,170 71980', 0.00 0A0 0.191 0.005E 169,580,09 282,486.39 1112,906.30)-665895 7-10)14T11 YID 1410 - Elecliori; BUDGE 1 ACTUAL 9'5vialice 151 5rjr-IMICC MP) nia)(1E1 Ar111A1 Vnriance {S) Varitiocc (94) 31timit NIontli 8 leolh Nlentli 'al) YID YID 9'11) 1' ll 1.03one: 1391111,00 0,00% 0.00 07/0 0.00 0 009; 0 Oil 0.00 000 0.0095 Office Slipnlies 500,011 11.111000, 11,1)(1 0.G0 0.00 0.01196 0.00 0.181 1300 0.0092 Legal Publicaiions.'Noiifiention 5011.00 07300,', 11.1/12 11.00 0701 11.00% f1,00 11,00 0.00 0.00% Equipment Repair 500.110 0.011921 11.00 0.110 0.60 0.009, 0.0 11,00 0.011 0,00% 0'01(1l5 Flection lees 950.011 1263291, 0710 0 CO 0,00 0.110". 9517110 1.200,00 1250 0.11 -26.32% Primed FOP,, 350,01) 1700% 0 00 0.00 1700 0.009. 1711i) 0710 0 Oil 0.00'72 Miscellaneous 1,000.00 0710% 0.00 0 00 0.00 0 11119, 0,00 0.1111 0 01) 0,00,0 Total Llections I 15,800.60 7.59%, 0.00 0.00 0,00 0.011% 950,00 1,2110.00 1250,08) -20 -32 °A 15211- flounce 190 S03arite3 60,6311,46 43.58% -7653.35 .1,63233 21.02 11.45925 25.593.41 26.423.1 1 1829.701 -3.24% PT Salinies 4,551700 54,77% 350,00 650.0 131.0).00) ,85.7(0, 1,925.00 2.492,20 1567 20) -29.465; l'E1125 contriltittions 4,888.83 44.23% 375.25 396.19 120.911 -5.539. 27103,88 2.162.11 OS 221 .4.709; 11CA Contributions 47711.19 42.31% 310,71 312.41 12.201 -0.719. 1,700.14 1,749.70 13,56) 41,71% Medicare Conirihoiion; 945.12 42.311% 72.53 72.06 10:311 477101. .199.02 399.83 (0,811 .0.20% Ilea10Pllenial Instonnee 10,880,00 44,000', 836.92 870,40 133.481 .4.1.159S 403.05 4,787,20 1(64.12) -1.00% Unemployment Ocnolits 0.00 0,00% 0.00 0.00 nmil 0u10°0 0 IN) 0 30 0,00 0.005. Workers Curnpensal ion 550.00 43.129/. 0,00 0 CO 0.011 11.110{ 4 550700 237,16 3 1'2.84 56.8594 Y1 I) rellcoli cOrreclion io allocmc lino' V19 itillinp to 511 Jew; 00ke Supplies 1,600,00 1631.1% 1.7791 1700 11,00 0,0092 62300 163,03 461 97 73 929 Printed Ilniros 300.011 0,11119/2 0.001 0.00 11.00 0,009, 125,00 0.00 125,00 1.00,181% Audis Semeet 28.650.00 80.30% 0.00 I 1,17372{1 (11,375.00) -100.0095 2 5,0011,00 23,150710 1,350510 7.409; Monthly variance Is a Online issate Contract Servico2 6,700.00 0.50% 525.00 8,421 516.56 95.39% 2.8511.00 33.70 2,816,24 98.112% Mileape 50.00 0.00% 0,101 0.00 11.00 0.0{1". 11,00 0.00 0.00 0.00% 1511;ecllanenos 2on.0n 354111% 0.00 0,00 1700 0.0092 50.3t0 70.00 ('0 ((0) .40.0o% uiws & 8 uhseriptions 750.00 22.87% 0,00 170790 1(7030) -100.0095 250.110 17(1710 80.00 32.00% 79nracrences 3, Training 500.0 0.0119/2 0,00 0 .CA I 1E1W 11,0MO 0,110 1.1.00 0,00 0,019; Talal Finance I 124,835311 49.5110,1, 7,123,28 18,487.112 (11,564.54) -159.549/5 65,740.53 61.793.10 3,942.43 0.00% Pool.) Full Vein 6d01N fll \'IU Ol1D((Ef BUDGET AC' Ili A1. 1/adduce IS) 1ar13nce l°-01 Ii1IDGE I. ACRIAl. Variance (Si Variance(°„1 1910-Maiming &Znuiog 2016 "010 dale mow, Month Muni!! !,IUnll! YTU YID VIL') 910) 01L3 valiance notes FI'Sal4,2,r 137,1198,01) 46.48% 19,546,00 14,31(4,64 13,756.621-35,641e 58,00.3.00 66,468,37 19,4653.7, 1'160larics 4,800,1111 0,0114e 1,2110.00 0,00 120000 960110% 1,200.00 11.00 1,200.00 100,0106', 1100.9 Contributions 10,282_35 44,42,90 790.93 9701,11 (159,16) 23,9214 4,13023 4,503.75 1217,521 5,001, FICA Contribuuuns 0,5113118 41,93! 653,85 766,4S (112.63)-17,2300 3,596,19 3,564,19 32213 9,6954 Medicare C 001db900n0 1,987,92 41,9390 152,92 179,25 126.331 -17 72°0 841.04 833.53 7 51 ((.6954 1 lcaltlOUcinal lnsn!ance 3-1,814,110 23,9190 2,975.00 1.850,00 828.00 39.9200 14,72990 6,32.5.00 6.4041114 43,406e Won kers Cnmpensniun 8110.00 60,24% (1.00 0,41) 0.130 (I,111P-" 006(00 461.91 318119 39.26"„ VTD 1,00:1,a aercetinrt 10 llocale final l'P, bilking in all deal; neve laver o(00 oll;c1 CYS! recut ery (LOU -101L011°/ 0.00 t),236,52) 1236,52 100,0040 0,00 15,565469 5,505,9(1 1000090 0nice Supplies 1,111111.011 25.830 150,00 62.35 87,73 56,59"o 750,00 465,02 26498 38.00`0 punted F1,9l3s 750.90 6.00 0 0.00 11010 0,00 0.00e0 250.90 0011 250.011 100.00% Engineering Scn ice, 211,0011,110 29,8190 1,500,1)0 66000 640,100 56,09% 7,50s760 5,961.26 1,5387.1 20,529, Contract Snviees 611,000.00 36,25"/0 0110 5,031.69 (30131.69)-100.00°0 i721[3000 21,748,4s (6,748.43)-14,99°; YID includes East Alma Sh u ne an altsis cas(s re3uccd lc pertcn)ial 1314 l' line Postage 200,00 0,009', 000 0.00 0,110 0.095'4 50,00 1.1.153 5)100 1011D90, Mileage 2511,00 0,00% 20.00 0,00 20,00 1003031, 1033,05 0,09 100.0ii 100.003e Miscellaneous 5110.00 0.111190 40,00 0.00 -10.00 100.005-8 "t?0,60 9352 200,00 1110.01(90 Dues & Suh30iip!3(ns 6116,00 3.335/. 50,00 20.00 30.00 60.01115 250,0!1 20.00 2230.00 97.0090 Books 300.00 0.005/4 25.1111 1100 25,(9) 100,0011 125.00 0.00 125,00 100.005'0 Con fercnces t; 'training 2,10111,011 3.011% 0,110 611,00 It*3.1101 •1011(10".0 500,00 69,07 411.00 68.09"), Tom! Plunking & 7-nn890 I 184,682.35 3756% 11.806.72 22,677,88 (1,871,16)-27.3690 108,144.46 106930,46 1114.1111 1111', I930 - Engineering See vices Engineering Sersiers 48,0110,00 25,44% 4.000,00 1.6,10.00 2,300.t61 59.00% 29,000011 12.21123 7,76577 38,9418 Don! Engineering Minitel 48,0110,00 25,4490 4,000,00 1,640.011 ;2,300,00 59.0090 20,000.00 12,211.23 7,788.77 38,940 1940 - Clry Hull Cleaning Snpplic3 50.00 11.00 5 0,00 0.00 0,00 0.00% 25.00 0.00 25.00 160.09% [3uifding Repair Supplie; 300,00 0,00.E 25,00 01,00 75,00 109.00"e 125,00 0,09 125,611 100,0)06, 111,1i013s 7,500.00 26.3390 500,00 2258,98 241.03 482051 3,250.00 1,974.59 1,275.11 39,2304 Itcfusc 600.00 75,29% 56.00 112,94 (62,94)-125.5590 250.071 451.76 1201.76)-60.7093 Repai o'Mainl Con!racrual 13I0g 6,000,00 59.33 ill 500 00 326.65 173,35 34,6710 2,500.90 3,559.87 11,05287)-12,390, 19ep41r0Muinl Conlmaual Equip 10,800,00 38.67 / 900.00 672.94 227.06 25,2300 4,502.011-1,176.12 321,88 7.21158 ) 0.lily (ca30 29,532.00 41.67 % 2,461,00 2,461.00 0.00 0.0096 12,305 00 12,305 CO 0.00 0.0119e ANscellaneons 300.00 280,4290 25.00 1100 25.00 100.0018 125.99 841.25 1110.251-573,00% Tula) 1)(1y hall 55,082,00 42.32 J 4,461.00 3,832 51 628,49 14.09 % 23,080,00 23,308.89 (228.89) -0,9990 Tnl,O General Government j 935,352.47 54.26Na 65,20.9,66 97,794,55 (32,584.89)-49,97% 397,970,08 507,526.63 (1(19,556.55)-27,539 Detaa_a DEPT 4211- P11111,1C SAFETY Full VC.° moN n I # YID 11111/11E1 314X5ET ACTUAL Eanancc 151 Variancc.' 19.1 BUDGE r AU 41114 VaMulec j51 Variance 1%) 2 00).1Puke 2016 ". lo 4,0c 141,011 9.1(111, 90,5nill 51,41111 YTD 0'1913 YID YID I.,.. EnE,mentent Cororact 527,060.47 0.12% 0 00 L1,00 0151 000% 0.00 634.22 ;634,12) -100,0012, Tend Police 517,060.47 0,11% 0,00 0,00 (Lilo 11,00% 0,011 634.22 (634.12) -100.00% 2150 Prosecution A000try 999690a1 54.700,011 34.66% .1.500 00 3,5011.00 1.000.00 22,22% 72,600.0( I 15.460.18 3,534.52 162149, 515y Is an al52r0al 6.451 un 2016 TOO Procculluil 54,700,00 34,66% 4,500,011 3,5004111 1,0011210 11.2110 22,800.00 18,961418 3,839.82 16.84% 2.120 . Eire FISalalics 70,3110410 41,32% 3,417.69 5,409.63 11.941 -0.0471, 29,747,31 24,753.07 110,761 -0.04% PT Salmics 110,1100.00 29,2810 9,166,67 7,437.10 1,734.57 13.92% 45,633.33 .12.206.77 13,626,56 29 73% 511130 eorarilmliaos 11.386.60 45,937/, 676 Cii 1,137.55 (256.501 -29.31% 4,618.25 5,30134 1412.391 -5 301 FICA Cmtuitmiioni 7,38833 33.8010 565 33 460.81 10752 1149190 3.125.83 2,447..15 62535 20 1076 . 511.91imim Conmilmoloos 2,747.27 36.11410 211 33 174,20 32.13 I5.20'1 1,16211 99I 09 172.22 14.829. 11,931111./Donal Insommm 14,8,16.00 40.31% 1,142 00 1,095.0n sccu 4,73% 0.23[Aio 5,954.00 197.00 4,73°. lloemple,!,meli Benelim 0.1.10 0 ,0 0 % 0241 0.151 0.110 0,00% 0.1/11 0.0(1 0.00 0,00% Workers Compensation 13,500.00 110.139% 11.00 0.00 0,0U 0.03195, 1 s.500mn 14,065.50 3,534.50 14.1 114 YID 6211,0.1s collection la alluclic final 141 lolling 10 all dells Oilice Supplie% 950.00 92.6410 70.00 111,54 (41.54) 49.143.4 350.00 787,46 1417.461 -124.9900 EMS Styptics 3,4110,110 15,25%, 250.00 518.56 (23536/ -55.20% 1,400.0 515.56 851.44 62.9694 Fire Prcrention 3,0110,00 2.07% 250.011 0.0U 250,00 100.0090 1,150E0 67.00 1,155.00 95.0490 Fucl, Oil & Fluuls 13,0011,00 19.9810 1,075.00 809.99 265.01 74.650, 5.373310 2,506,75 2.776.22 51.6990 Small 4,1015 & Equip 12.000,00 19.5710 4,000.00 42.20 957,90 93,75% 5.000.15/ 2,143,13 2,651,57 53.047', l'10mimil5 3,904,00 1534% 350,00 415.00 (65.0))) ,1S.57% 1.7511.00 309410 1.151.00 65.7791 Radio 18,097,51 39.151% 1.1210 0.00 0.00 0.0091, 4.52437 7,065.76 (2,541.391 -56.17% Mile:1g 500,00 128.8410 40.00 133.92 03.921 -234.80% 220.00 644 22 (421.22) -192.33% losurance 8307.00 87.7610 OEM 0.00 0.00 0,011% 8,307.00 7,290.110 1,017,110 11,241, Elcuric Ulility 15,500,00 37,93% 1,300.00 690,40 609.60 46.807', 6,700 00 5.579.10 5211.80 12.2391. 12440,e 1.200,00 97.13% 100,1111 266.35 066.36 / -166.33% 500.00 1,165.57 (665321 -133.109, Fispairi5f52n, Bldg 15,250.00 22,2010 4,000.01/ 251.59 3,735,41 93,71% 5.0011,00 3.335.65 4,614.35 57.6510 Repair/51:nm kg ol r 25.6511,101 4333% 2,7011.00 2,654.04 (1384.04) 31.0990 11,0011.00 I 1,112.93 1112.951 .1.039, 1)9l5rni5 4,100,0) 1,68% 300,00 0.00 300210 100.009/s 1,650.0,3 10090 1,5-10.10 93.319, Miscc1140,4ms 221110.00 63.63% 150.00 470.96 (370,961 .211071. 3110 (5.) 1,272.63 (472,63) ,59.0804 116ms Lk Subscri10ism, 3,863.011 611,29% 320.00 0.011 321/2/0 1011.009, 1,6110.00 2329251 (729,00/ -45 56', Bot,65 440,00 0.001', 4011)1 0.00 40.00 100,0090 130.00 1100 180.00 100.00% Canfrrences & Imining 17,000.011 511.7310 0.00 1.150.00 (1,130.00) .10(1,00)4 4.0011.00 13,624.46 (4,624.46) 415.6130 Col07rcncr-s & Tm9ni/m (Reirob) (6,11170.001 0.00% 0.01 13200041 3,2013.00 100.0091, 11,500.001 43.200,00) 1,700,00 .113.3390 Tnlal Vim I 377,131.71 38,11% 118,847.07 20,277,17 8,569.911 29.7191s 170,569.40 144,118,97 26,350.43 15.4510 1250 - Fire Ncliel 19m Slate Aid 37,313,110 0.001', 0451 11.110 0.011 0 0090 0.00 0 01 0.00 0.0010 Total Fire Relief 37,31300 0.11010, 0,00 0210 0210 11.00% 0,110 0,00 0,00 0.0010 OetaiL5 full Ilear MON I'l I \JD 24110 a Huildin; Inspection 1.11.11X1ET 100GE r Ac t LIAL. NAtri,ittA (51 Vai .once Oii1 1311120ET ACl 1191. %%manna (51 Variance (9.) 2016 9, ro ill,: Monill NIonilk Moigh Month VID VII/ YID 011) ET 5,41aric, 168.171.011 36.36% 12,936,21 12.1140.70 695,33 6.0276 71,619 27 61.152.15 9.091.12 14.03% Inc0.610 pa5oui 1.8eiminin 1110 ',Janice to in nil' 11111g 011ienal l'E129 (loam-i1,t:lions 12.612.33 32.71115 970.22 903.05 67,17 6.9115 5.336.20 4.125 70 1,210.50 22.631. FICA Conn-010nm 10,426.60 35.31% 302.05 738.11 63 74 7.95% 4,411.25 3,051.53 72.9.72 113545,, Aleilicare 1700n-1006096 2.438.411 35.3176 I 87.58 172,67 14.91 7.05% 1.031.66 860.90 170.63 16 5470 1-110hili9ni9( Insurance 29,02,011 32.9376 2,2.84.00 1.088.00 1,196.00 52.369, 12,562..00 9.792.03 2.770,00 2230,576 1199n9p1in5ment Benefit, 0.00 0,00% 0 00 0.00 11.1.10 1.007, 0.00 0.110 0.09 0.00". Workers Compensation 5.0011.011 29,23 V. 0.00 0,00 0,00 0 0011. 2.510,00 1,-163 81 1,036.19 41,45% Il/ rellcci, correction to allocaie fowl l'F. biliiiw to all dern... Ofrien Supplies 2,11111.011 24.6104 175.00 122.34 57.66 30.09% 075 CO 516,34 353.16 40.933; Vrinted forms 700.00 140076 0.00 0.00 0.00 0.00% 175,00 0.00 175.011 100.00% Fuel, Oil & Fluids 6,500,00 8.0176 0011.00 61.62 538.35 89.73% 2.611000 520.0 2,079.37 79.930-7 Engineering 14,01111,00 15.63% 1,300.00 175.00 1,125.90 56,54F5 3,3110,09 2,168.75 3,111.25 58.79'i, Inspector Comm Services 0,00 1011.1111% 0.00 0.00 0110 0.0704 0.00 4.586..11 14,536,41) -1110.1107, Mileai;e 2110.00 0.00% 0.00 000 0.00 °Aso% osto 0.00 it 0,1 0.00% Inainancc 900,011 19,78% 0.00 9.00 0.101 0.00% 909,011 17600 722.00 60.2 2.8 . lierair54KlainI Equip 1,8110.00 1.99% 150.00 0.00 151.041 11100095 750.00 35.143 714.17 95.2276 Uniforms 850.00 0.0076 70.00 0.00 70.011 1 011.01ri. 350.00 0,00 350.00 1110.0005 Miscellaneous 725.00 45.3796 55.181 12.94 42.06 76.4776 275.01 328.94 (52,94) -19.01% Dues 11 Subscritniint, 7110.00 12,16% 60.00 ti,in / 00.00 100.00^. O 300,00 90,00 210.00 70.00% 110o50 725,011 69.9776 0.00 0 00 0.00 0,00% 725.1/0 507 25 217.75 311.0.376 NCW Trunk 0.00 0.000/, 0.00 9,60 11.00 0.000.0 0.00 0 011 0.00 0.0006 CUM rervnces &Tro,Ilin9 1,225.00 8.99% 0.110 0.00 0,00 000% 706.00 290 00 410.00 53.5710 Total Building Inspections I 260,765.91 34.64% 19,590,08 15,314.63 4.275,45 21,82% 109,9411,38 90,313.82 19,621.56 17.115% 2500t Emergency Communications Contract licraircs 7,400.00 0.0076, 0 in) 11 00 0.00 0.110% 1,851100 0.00 1,650011 100.00% Total Emergency Communications 7,400301 IWO% 0.00 0.011 11,0U 0.001% 1,1150.00 11,00 1.1150.011 100.111106 2700 - Animal Con lrel Prinled Form Clinalanl Services 0liscdlan6l'us11,11000100110 T11141 Animal Control total Public Sant!. 0.00 0,011% 0.00 ricto 0.00 11.0076 0.110 0.00 0,00 0.0011, 7,550.00 39,14% 600.00 525.00 75.110 12.507, 3,000.00 2,055.00 45.00 1,51176 0 .00 0 Or% 0 00 0.00 11,0(1 0.0025 0 00 000 0.00 0,00% 1 7,550.00 39.14% 600.00 525.00 75,011 12.50% 3,000.00 2,955.00 45.00 1.5076 b1,272,011.09 211.213,5 53,537.15 39,016.30 13,9211,35 26.0076 303,159,78 257,037.19 51,1172319 16.5776 Detail_6 DEPT 430 - PUBLIC M014625 Full Year III iDGEr 171114090 3100 - Public Pi'ar Fs 2016 3; io dale Month VI Snlai lea 160,779.011 55,62% 13,059.92 irr Saloric3 7.0110,00 ULU% 0.00 PENA Contrihtitions 12,733.11 55.62% 979,49 FICA Omni butions 10,526.30 53.577, 309.72 Mcdtcaic Contribulions 2,461,111/ 53.55% 159.37 1 lealth/Dental Insurance 44,759.110 42,77%, 3.4-0,00 Unemployment Denefits U410 OLIO% 1.2.130 Workers Compels.' 0011 18,000.00 77.65% 000 Office Supplies 2,000.1111 211.32% 165.011 Shop Material., 2,0011.00 95.73./0 16.5.00 L3uilding Repair Siipplio 5001M 162,512% 40.110 Small 1'0(13 and Minor bliplip 1,100.110 213-20% 1130.00 Engineering Se rkgc ts 12,000,00 23.48% 1,000.00 Contract Sort lees 1,001.1.00 142.999', 0.00 Radio 1,3101.00 23-7770 0.00 Milcige 0.00 0.00% 0.00 I tisiirai we 16,0110,00 94.41330 0.00 Eltelrie Utility 28,000.00 40.63% 1,500.00 lirfuse 2,500,00 42.6731 200.00 Foe', Oil. Fluids (A)L dcp1.31 423100.00 17.90% 2.500.101 lAcpair/Mnint 131dg 4,1110/.1111 112.41131 330,00 Rep:Or/Mann. Nal 131de 5110.110 .33.011% 40.00 Repair/8E11ll Equip (in) 2,41111,11) 51.43% 200.00 RepniriMaini Equip 10010 5.1101.4,00 10.38% 400.00 Equipment PatE 8,000,00 4.41% 625,00 Uniforms 3,600,00 54.9331 300,011 NII4cellancons 1,111.111.110 41.50% 100.00 Landscaping 8Iaierial 5(10,00 ULM% 125.00 Dues 5. Sub3criplions 200.110 49.511% 0.110 Cnnfeiences & Triining -1,425.00 2.15% 0.00 313ortil Proiection Equipment 2.4011.00 0.00% 2(10.1/0 Clean up Days s,1045L50 3.85% OLIO Total Public Works I 411,284.31 47.87% 26,471,50 3120 -Streets 13quipmeni Parts 3,01111.011 0,00% 230,00 Sneet Maim enance Ma lei el la 20,000.00 8.64% 2,000,00 Sal ContinkeCiack Filling 210,000.0U 14.20% 0.00 Mill and Overlay Pic/gram 160,0110,00 0310% 000 Sign Repair Motor,,), 1,500.00 85.87% 300.00 C01111301 SPINIC. - Cieno al 10,0110.00 18,10% 2.000.00 Coniract Sent ccs - 14000 5,000,00 0.U024, 1.0011111.1 Itepair373101n1 Equipment 2.5011.110 11.77111 2111.1111 'riorio sii-eN 413.01111.011 8.733/, 5,760,011 N11)24111 ,ACTUAL VAT innee (5) Variance Col BUDGET Mon di Mond) Nlonili 6'143 16,183.40 (1323.451 -25.43% 71.829.33 0.00 0.00 (1 0,,', 11.00 1,223.78 (249.291 .25,45% 5387,22 975.13 ((65.41) .20.43% 4,453.43 225.10 (33.73) -20.459.3 1,041.33 3.61000 (167.01) ..4.8533 18.936.50 0.011 1).00 0.000„ 0,1111 0.00 0100 0 01120 18,000.00 0.00 165_00 100,0023 .825,1.81 237.78 (122,78) -74.41", 825.00 191.93 (151.93) .379.832. 200.00 26.68 73 32 73.3230 500.00 817.50 182.50 18.25% 5,000.00 823.80 (323,80) -100E0% 500.00 309.06 (309.06) -100,00% 325,00 0.00 0.00 0.00% 0.00 0.00 0.00 0,00% 16,001).00 1.332.73 117.28 7,82% 13000.00 316.67 116.67) 43332. 1.000.00 1,727.70 772.30 30.693O 20,000420 0.00 331100 1011.00% 1,650.00 0.00 40,00 I 00.003a 21.10.00 0,00 200.00 100.009; 1,000.0 518.83 (113.831 -79.7130 2,000.00 0.00 425.00 100.00% 3.225.01) 290 03 9.97 3.33% 1,5210.00 0.00 100.00 100.00% 300.00 0.00 125.00 118300% 125.011 0.00 0.00 0.7090 5om0 iLoo coo 0.1203-. 375.60 0.00 2(20.00 100.003i, 1,1200,00 0.00 0.00 0,0004 0.00 /9,018,11 (2,346,0)) -9.627a 139,248.26 0.00 733,10 29,825.00 0.011 0.00 517,30 0310 259.00 1,224 90 129.528.011) 0,00 3t31.00 1.492.50 1,1E10.00 265.75 (35 751 31,386,35 (25,626351 100.00°. I .250.uu 61,25% 7.000.00 .1011.210°; 0.110 0.00% 0.00 100,0720 1.18.10.110 74,13% 23200.00 100.0096 2,000.00 -26.55% 1,030.00 -444.911% 14,300,011 YID AL"ruAL Variance (S( Variance(%) VII) 2121 0 Y1'12 94,425 39 (22,595.5 )1 -31,46% 000 omo 0.01.12e 7.081.98 (1,694,761 -31.462» 5,639.21 (1.135.78) .26.63,., 1,318.93 12773101 .26.63% 19.144.00 (2127.5)1 -1 in% coo 000 0.0113 13,977.59 4.022.41 22.33°, 'CFO re Ileci3 ccirectiort 10 allocate III13i 'In E billin ic all dcos 406.33 413.67 50.75% 1,914.67 (),089.67) -132 051°; 9)2.10) 012.30) -306.40% 2,358.42 (2,053A2) -411.6896 2,817.50 2.1 b2.50 43.639. 1,429.85 ('129.85) -133,970, 309,06 15.94 -1.90`ro 04111 11,09 0.00% 15.105.1)0 893,00 5.59°, 11,377.37 1,622,63 12.48°i, 1,066.63 166.68/ -6.07°4 7.517-56 12,482.44 62.410, 4,895.92 0,245.92) -196.728, 164.312 353)1 17.51% 1234.36 (234.36) -23.44% 518.83 1.481,17 74.068 352.52 2,872.48 89.07% 1,977.61 077.611 -31.84% 418100 018.010 -39.33% 0,00 125,00 100.11034 99.00 09.001 -98.20% 95.00 280.00 74 67% 0.110 1,000.120 100.002. 211,50 (211.801 -100 00% 196,8711.37 (7,622.10 -4,03% 0.00 1,250.011 1,728.57 5,271.43 29,525.00 (24,82.8.(10) 0,99 000 2,176.67 11,(26.67) 1.509,71 190.29 0.110 23100.00 544.36 505.74 36,037,21 (21,737%21) 100.00% 753)% ..100 00', 0.00% -312.672.0 9.5ra 100.1.103`. 48,17Y. -151,01% Deta13,7 Foil Year I 3125 - Ice & Snow Removal Illl I.)GI: r BUDGET 1016 , 10 dale 111 mlh Lrndscapmg \la lenal 750.1111 11,00% 0.00 Sanc1.3a11 70.0110.00 6 50 % d Oil (win:: 15crvice, 4,000,00 0A0°/0 000 Ik:Fmr'(4luinl Equipment 12,500,1111 0,84% 1.000110 'Focal Ice & Snua' Removal 1 87 250.1)0 5 3.1% 1,11011.00 3100-Strccl Lighting Slr tit Lighting 20,400,00 30,509% 1200,00 Total Street Lighting I 26,400,00 3956% 2,200,00 3200 - Itec) c1im; Recycling Supplies 3,500.00 11,11119 S41scclLmcola 2,400.00 0,00% Tu101 R.ec)tling ( 5,900,00 0,1111%' 3250 - Tree Program Contract 5cnurs 1,000.00 61.45% 'Fatal 'Fret Program 1,01111 01 61.45+',e Total Pattie Works L 944,834,21 2 11110 1'11 7011 Af 1 UA L Variance 151 Valiauco l°°1 1311UG61' A('T{,':At. \'anancc (Sl Jhmlh 7)omh 0)0',)11 STU i'fl) 1'1-1) 0.1111 tall 0 CI). 1500n 0,..10 2511.511 0.00 0.00 0!10^c 35,000,00 4,550.73 10.440,27 0.00 0.00 0401',, 2,0 0.0 1 01)11 2,000,00 0.wl 1,00.00 I011.IAw,,, 3.2,50.1In 105.14 5.144,30 0,00 1,000,00 1)1110094 42,51)0.00 4,655.87 37,844,13 2,139.88 661.12 1.1?2^ 11,1010.05 10,442.51' 557.31 2,139,88 60.12 2,73% 11,1100A0 10,442,69 557,31 Variance (°,o) 100.1101a 07.11l14 100 00° o 9C 011^o Crnlil lily mai111enance eyuipmrnl return 87,05% 11.00 015) (7.11)) 0.00') 1,7511.00 1).00 1,750,00 111001r; 2110.00 0.00 400.110 101101(95 14)00.110 0,00 1,00000 100.01ri 200.00 11,110 211000 1011,00% 2,750.00 10110 2,7,511,1111 1110,0094 0.00 614,50 (614.50)-1.111I.0O"0 0.011 614,5(1 IUU 50)-100,00°n 0,00 6I4.511 )61450)-100.0094 0.00 014.511 (614,501-1011,11094 259,798.26 240.07it63 I1.177,62 4-3051 DEP U 450 ., CULTURE, 14ECIt EXT11.1 Full Year 73ION111 Y I D DlIDGET 1.0.0011 LT A(111,11, Varrincf.• (5) nanCO HI I fIGET ACTUAL V5riance 151 Variance f551 5100 - Parlis & liccreltion 2016 .4 in date hloialf 1t5iiili Mond, 51nit3lt YID YID Y*11.1 1-111 Fr Salaties 115,254.00 29.3175 5,565,69 6,202,50 2.663,19 10,04N 45.761.31 33,793.94 14.967.37 30 70% PE SL14rie5 32,5011110 23.56.-0 2,50(/.00 4,016,75 (1,516.73) 450.67% 13,750.00 2.056.75 6,093.75 44.3100 PERI Conieibmions 8,644.05 31,539/0 664 93 552,91 112,02 16,85'f'5 3,057.10 2.511,95 5-1412 23.1104 FICA con6ribuiton5 9,160.75 26.93./5 704.67 612.43 92.21 13.09% 3,575.711 2,4.55,12 1,417,5x 36,580, Medic:fie Cuntribuilfins 2,142.43 26.7E4%5 164..511 143.23 21 SS 13.09% 906..11 571.55 431_53 36,38% IlealtItfiknial In4drance 19.019.110 -11.515% 1,4611111 1,450.50 15.20 0.83% 8,046.511 7.979.40 67.1 f / 0.83% lineroplexmcril 11,5nelifs 0.00 0.00% 001 0.00 0.00 17.011% 0.01) 1.1,110 0,00 0.01E5 49,1045.95 Compensal ion 4,71111.110 92.34% 000 0.00 0.00 0,00.5 4,700,00 4,140,16 359;4.1 7,6600 1143te0e0.5 coneetion to 511.530e final YE billIng In) 511 dews Shop 3,1aterials 1,000.00 107.22% 75110 313,30 1239,30, •317,73% 475.00 1,1172.211 (597 201 .125.73% Chemicals 1.500.03 42.26% 125.00 633,85 1505.85, .407.05.5 635.00 1533.55 33.551 .1.42% Eguiprneni Paris 4,3)315m0 27.87% 330.00 456.75 (15'6.75) -47.5055 1.0.30,03 1.114,87 535.13 32.43.,5 Duilfhng Repair Supplie( 5011.00 93.79%4 4000 000 40.00 100.01.0.5 200.00 465.97 0(0597, .134 49355 L5ndscaping hrfalceials 2,0110.00 41.1r% 156.00 11 00 105E01 1011.1814% 830.00 522,47 7,53 0,91% 7i0511 Tool: aufl Mince Equip 2.000.00 34.65% 20000 0(01 200.00 100.00% 850,011 693331 157.00 18,47% Mileage 0.011 0.00% 0.00 1400 0,00 0.0075 3L1111 0.110 0 00 0.00% Insure nee 3.200.09 96.22% 0.00 0.137 0.0,0 11110% 3,20000 3,1,79.00 121.00 3,78% Heroic Iliility 9.5110.00 311,31°/0 7110.00 490_22 209.73 29,97", 41530.00 1,639.68 360,32 9.1.11L0 liefu5e 1,500.1.10 6,67% 123,00 0,00 125.110 100.11055 62500 11/0,00 525.00 54.011% RepairrIvlaitti 11147 1,800.03 0.101%5 150.00 0 00 150.011 100,00.5 750,00 0.00 73000 100,00% Ite05016.1500 NOT 13l43) 3,000,00 48.18% 230,110 471,95 1221,95) .95.75% 1,230,00 1,445,42 1195.421 -15.63.0 Repoir/1)l5301 Equip 1.500,00 87.02% 125.00 507.13 1382.13) ,3113,7055 625.00 1,305,34 (680.341 .)03.5,5% Kemal L3nildme5 6.0110.00 18,31P/5 500E0 14/97.74 (597,74) -119.55% 2,500.00 1,097,74 1,402.26 36.1199x Person5I Protection Equipineni 1.200.00 25.82./5 100.00 309.84 1209.54) -209.84'X 500,00 309.91 190.16 39.03% Miseellonepos 1,200.011 1.87% 100 00 0.00 109.00 10000% 50000 22,42 477.53 95.52.4 Tifial Parks & Ilvereuflan I 231,320.23 32.60./, 17,349.09 17,299,39 59,70 11.34%0 102.277.02 75,420.03 26,856.99 16.26Vo IT ,5. "Feleplione IT-11.1015oie 3,0110.00 48.81% 0.011 0,00 0.00 0.00 ; 090 1,465.011 (1,405.001 -100E11% 15-•Sollware 8,156,11U 60.54% 0.011 0.011 0.00 000% 8,150,00 4,937.83 3.215.17 19.46% rr•Supporl So -vices 50,000.00 42.12% 4.16500 4,211 25 (46.25) .1,11% 20,525.0,1 21,061.25 (236.25) -1,13% II.Nemorking 0.00 0.00./0 0 00 0.00 0.01.1 1).00% 1700 0.01.1 0E0 0.110T5 1NET Cuoungeocy 0.00 0.00% 0110 0,00 0,10 0.005 0.00 0 011 0.00 0.01)°4 Tocrhone msmon 3n.97'7, 1,755.0n i .448.4G 286.34 16.50% 8,675.03 8,099,90 575 10 6.63% Tnial II & Teleplintp5 91,976.011 43.38% 5,900,00 5.659,91 240.09 4.07% 37,656.00 35„563,98 2.092,02 5.56% Grand Total all Expenses i 3,465,514,00 31,41% 177,627,40 217,859,59 (46.132.18) -25,97% 1.105,861.14 1,1018.6.54A9 (211,4419.35f •1•85% ! Su106(15) Net Income 1}T er Expenses 1 20,000,00 -1835.95./5 1391172,4111 1'65.824.861 132,652.461 -83,57% ((47,448.14) (367,190.73) 242.6111.41 .37.47% DEPT 460 5 CO3IP AD./ 211,111111.111) 0,00./,, 0,00 0110 0,00 11 11055 20.1530,110 0,00 20.000.00 100.00% Debi Service inErcir,c 0.00 0,005/5 0.00 0110 0,011 0.006 0.0 0.011 0,00 0.00.5 Tronsfer iu City PruJec is (Sireci 5 ) 0.00 000% 0.150 005 ir.thi 0.3)r,9 ; (.w) 0.00 P.110 0,00°5 DEPT 493 - 0111 FINANCING 11,410 11.00% il Oil 11.00 1),(1,1 000o VW 0 I/0 I, 00 000% GRAND TOTAL EXP ALL 11E1r FS I 3.485,514,00 31.23% 177,627,40 217.859.58 146,132.191 -.25,97% 1,125.861.14 1.099,654.49 144935) 11.947, Not Income neer Expenses 1 0.00 11,00./5 09,072.401 (65,824.56, 126,752.461 .68,47% (667,448.14) . 1367,190,73) 3110,257.41 44.99'3,5 0050_9 (Iry if Lake Flino Bridget to Armo! 201613v 1r. As. of Nlav 11 2016 206-1,0bmr, fund Deprimucrn 6121/2016 Full Year Morrill Buoc,rr 20i6 2016 Over( 2016 2010 Over4 2016 % to date BUDGET ACT( IALS . (under) 1111DG1)T ACTUALS (unner) Notes REVENUE. Curreril Ad ‘'alorein Taxes 256,95 /,00 0L01r56 0.00 0.00 0,00 0,00 0.1)0 0.00 Rinds received from WA ('ty 11,11y rind December Rental laconic 0.00 0.00% 0.00 0.00 0.00 0.00 0,110 0.00 lincrest Earnings 0.00 0,0056 0.00 0.00 0.00 0.00 0,00 0.00 kliscellimenus ROT/111C 0.00 0,00% 0100 0.00 0,00 0.00 0,00 0.00 DOIVILI0115 0110 1 00,01/Y0 0,00 0.00 . 0,0(1 0,00 10,970.0 10.970.00 Includes grant proceeds of S 10k Irvin Ulmer Edo Total Revenue 256,957.0(1 4.2756 0.00 0.00 0.00 0.1)0 10,970,00 10,970,00 EXPENSE FT Salaries PT VERA C111101111111011S FICA Contribrilions Merlican! Contributions I lealibiDernal Iria-rime Unemployment Benetils Workers Compensatrun Library svcs supplies Office Supplies Library Collection N4aintenarwe Legal Serviczi Contract Services Engineering Services' Telephone Inieniet Informarion Tee urology (Equrno Software Instuancc Refuse Repair/Maint lildg Repairlhiniiii NOT liklg Repair/Main( Equip (nribLli 104 Library Card Reirribur:emettis )VA Cly Svc Fee Librory Service Inipmvements Miscellaneous Building Punliase Repoli fluilding-Plopeny Tax Other Equipment Subscriptions Conferences /1 Training rograms Inlenral charges "ruin! Library Nei liteninef(Expenvel 12/31/15 Cash liolotrez Nci Incomet(Expenscl Accnied AP CIP (se)f funded) Comingerreies 2014 AP acemal (Over1/ (Over)/ under under 46,311.07 42.971) 3,460.32 3.807.70 1346.38) 19,034.32 j 9,901.95 0367.131 26,260.00 39,05`.% 2,020.00 1.369,97 150.03 11,110.00 10,254,69 855.31 4,777.55 52.88% 322.56 425.83 (103,27) 1,630.91 2.261.77 1580,331 3.479.51 51.70% 251.06 339.44 (38,33) 1,319.43 1,799.0.1 079.61) 813.73 5 1.71% 58.72 79.4(1 (20.68) 308.59 420.77 (112.18) 14,141,00 42.3 l'Ar 1,033,00 1,033.00 0.013 5,934.00 5.084.00 0.00 0.00 0,0056 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.0056 0.00 0.00 0.00 0.00 0.00 0,00 1,100.01 0.00% 91.67 0.00 91,67 455,35 0.00 458.35 3,601/.00 21.7 I% 300.00 218.54 81,46 1,500.00 781.60 718.40 42.311.03 68.8956 4,0011.00 3,817.37 (4,8)2,32) 24,500.00 29;193,59 (4,993,891 1,500.00 115,3356 0.00 0,00 0310 1,125.00 1,730.75 (605.751 6,000 00 0.00% 500,00 0,00 5013.00 2,500,00 0.00 2,500.00 0.00 0.0056 0.00 0.00 0.00 0.00 0.00 0.00 1,560,00 48.3956 130,00 407.76 (277.76) 650,011 754,84 (104.841 1,800,00 31.94% 150.00 230.00 (30,00) 750,00 575.011 175.0(1 3,100.00 1.0456 0.00 0,00 0,00 3,101).00 32,13 3,067,37 0.00 0.0056 0.00 0.00 0.00 0.00 0.00 0,00 2,001100 81.35% 0.00 0,00 0,00 2,000.00 1,037.00 363.00 7,50(1.00 30.05% 500.00 462.38 37.62 3,40000 2„.2.53,58 1.146.12 600.00 33.2656 50.00 49,39 0,11 250.00 199.56 50.44 12,000.00 113.7356 1,000.00 867.39 132,11 5,000.00 14,247.75 (9,247,75) Library Renovation5 0.00 100.0056 0,00 0,00 0.00 0.00 1(4.42 (94,42) 0.00 00056 0.00 0.00 0.00 0,00 0,00 0.00 12,000.00 94.4656 0.00 2,016.52 (2,016,521 12,000.00 11,334.07 665.33 9,30100 0.00% 1,000,00 0.00 1,000.00 2,000.00 0.00 2.000.00 46,000,00 0.000) 0.00 0,00 0.00 46,000.00 0.00 46,000,00 1,800,00 20.5556 150.00 0.00 150.00 750.00 369.94 380.06 0.0(1 0.00% 11.00 0.00 0,00 0.00 U.00 0.00 1,000.00 0,00% 500.00 0.00 500.00 500.00 1100 .500.131 0.011 0.0091. 0.1/0 0.00 0.00 0.00 (1.00 0.00 0.00 0.0056 0.1)(1 0,00 0.00 0 00 0.00 0,00 3,500.00 0,0056 1.250.00 0.00 1,2511.00 2,250.00 0.00 2,25000 4,500.00 0.00% 300.00 0.00 300.00 1,500.00 OAT 1,500.00 0,00 100.0056 0.00 0.00 1).00 0.00 10.00 110,001 256,957,00 40.53% 17,122.83 20.675.64 (3,552.81) 149,671.13 104,137.6.5 45,533,48 11,1 (17,122.83) 120,675.64) 3,552.311 (149,671,13) (91,167,65) 56,503.43 20.75% .37.75% 232,917,24 260,638.75 0.00 03,167,651 0.00 (10,000.00) 0,00 fl'f) 11 '.1 4"at Art 11 Ili CI 11 ( )1' (AKE ELN 0 MAYOR & COUNCIL COMMUNICATION DATE: June 21, 2016 CONSENT ITENI AGENDA ITEM: Monthly Assessor Report SUBNIITTED BY: Dan Raboin, City Assessor THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ................................ ............ .......... ........ City Administrator Report/Presentation............................ ...... ..............City Administrator Questions from Council to Staff............... ...... ....... ,.............Mayor Facilitates Call for Motion ............ ....... .......... .......... Mayor & City Council Discussion ............. ...............................„ .... . .......... .......... Mayor & City Council Action on Motion.............. ..... ...„............................. ...... . ..... ....Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through May 2016 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 0 Sales collected and viewed — 18 Taxpayer inquiries — 4 Miscellaneous inquiries - 6 Inspections — Residential — 98; Commercial — 6 Building permit reviews — 28 Pictures taken — 107 Other work performed included: Monthly meeting with County residential and commercial supervisors Input of all inspection and permit \vork -- page 1 -- City Council Meeting. [Consent Agenda hem #3.1 June 21, 2016 Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the May 2016 monthly assessor report. -- page 2 -- LAKE El MO MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: 06/21/2016 AGENDA ITEM: Building Department Report SUBMITTED BY: Mike Bent, Building Official THROUGH: Mike Bent, Building Official REVIEWED BY: Cathy Bendel, Finance Director SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly building department report. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agendct. STAFF REPORT: Below is a snapshot of the year to date statistics through May 2016. Comparison data is also include from prior years for new home single family construction and total permitting activity. Attached are the system summary reports breaking out this information further, including the statistics related to the inspection activity. 2016 2015* 2014 New homes 98 39 9 Total valuation S3 1,308,774 $13,383,505 $5,507,800 Average home value $319,477 $343,166 S611,000 Total Permit Valuation YTD $43,478,797 $16,987,858 $7,467,233 *Includes one home rebuild due to fire RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the May 2016 monthly building permit report. ATTACHMENTS: 1. Valuation Report 2. Pen -nits Issued & Fees Report 3. Inspection statistic report for May 2016 CITY OF LAKE ELMO Valuation Report - Summary Issued Date From: 5/1/2016 To: 5/31/2016 Permit Type: All Property Type: All Construction Type: All Include YTD: Yes Permit Kind Permit Type: BUILDING COMMERCIAL ALTERATION SINGLE FAMILY BASEMENT FINISH SINGLE FAMILY DECK SINGLE FAMILY DOOR SINGLE FAMILY DRAIN TILE WATERPROOFING SINGLE FAMILY GARAGE SINGLE FAMILY NEW CONSTRUCTION SINGLE FAMILY POOL SINGLE FAMILY PORCH SINGLE FAMILY REMODEL SINGLE FAMILY WINDOWS Permit Type: BUILDING - Total Report Total: Permit Count Valuation Dwell Units 1 $15,000.00 0 1 $52,000,00 0 4 $38,400.00 0 1 $1,200.00 0 1 $10,000.00 0 1 $15,000.00 0 19 $8,057,000.00 0 I $40,000.00 0 1 $30,000.00 0 3 $61,500.00 0 3 $29,781.00 0 Period 36 58,349,881.00 YTD 163 S43,478,797.11 Period 36 58,349,881.00 0 YTD 163 S43,478,797.I I 0 6116/2016 Page I of 1 Permit Kind Permit Type: BUILDING COMNIERCI A L ALTERATION COMMERCIAL DEMOLITION COMMERCIAL FIRE ALARM COMMERCIAL FIRE SUPPRESSION COMMERCIAL HVAC I 1 Y Ut E!LtVIU Permits Issued & Fet. .port - Summary Issued Date From: 5/1/2016 To: 5/31/2016 Permit Type: All Property Type: All Construction Type: Al! Include YTD: Yes Status: Not Voided Permit Dwell Valuation Revenue Plan Cheek State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units Period 1 0 15,000,00 251.25 163.31 7.50 422 06 YTD 1 o 15,000.00 251.25 163.31 7,50 422.06 Period 0 YTD 1 0 300.00 1.00 1,000.00 1,351.00 Period 0 YTD 1 0 100.00 1.00 10100 Period 0 YTI) 1 0 00.00 1.00 101.00 Period 0 YTD 1 0 COMMERCIAL NEW CONSTRUCTION Period 0 YTD 1 COMMERCIAL SIGN 4,830,1100.00 90.00 58,50 1.00 149.50 19,823,25 12,732.36 1,483,00 5,000.00 1 71,335.00 156,523.61 Period 0 YTI) 1 0 97,000.00 972.75 48.50 1,021.25 COMMERCIAL TANK REMOVAL Period 1 0 250.00 1.00 251.00 WI) 1 0 250.00 1.00 251.00 COM MERCIAL TENNANT I)UILDOUT Period 6/16/2016 Page 1 of 7 Permit hand Permit Type: BUILDING Permit Dwell Valuation Revenue Plan Check State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units YID 1 0 48,000.00 623.55 405,31 24.00 1,052.86 COMMERCIAL TF,NNANT SPACE REMODEL Period 0 YTD 2 0 297,900,00 2,564.50 1,637,68 148.95 4,351.13 MANUFACTURED HOME ROOFING Period 0 YTD 1 150.00 1.00 151.00 PUBLIC ALTERATION Period 0 YID 1 0 2.500.00 223,25 145.11 6.25 374.61 PUBLIC GRADING Period 0 YTD 1 0 2,000,000.00 9,253,75 900.00 46,440.00 56,598.75 PUBLIC REMODEL Period 0 YTD 1 0 3,823,669.00 15,916.35 10,345.63 1,364.73 27,626.7 I SINGLE FAMILY ALTERATION Period 0 YID 3 0 81,200,00 1,034,25 672,76 40.60 1,747.11 SINGLE FAMILY ATTACIIED NEW CONSTRUCTION Pcriod 0 YID 18 0 3,215,131.00 28,443.90 16,792,0S 1,607.55 45,000.00 18 62,730,00 178,873.53 SINGLE FAMILY BASEMENT FINISH Period 1 0 52,000.00 1,021.05 507.68 26.0(1 1,554.73 YTD 6 0 206,000.00 3,167,38 1,902.80 103,00 5,173 18 SINGLE FAMILY DECK Period 4 0 38,400.00 730.10 474.56 19.20 1,223.86 YID 10 0 173,400.00 2,560.10 1.491.64 86.70 4,138.44 SINGLE FAMILY DEMOLITION Period 0 YTD 1 0 200.00 1.00 2,000.00 2,20 I , 00 6/16/2016 Page 2 of 7 Permit Kind Permit Type: BUILDING SINGLE FAMILY DOOR Permit Dwell Valuation Revenue Plan Check State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units Period 1 0 1,200.00 44.85 0.60 45.45 YID 2 0 7,538.00 184,10 3.77 187,87 SINGLE FAMILY DRAIN TILE WATERPROOFING Period 1 0 10,000,00 215.90 140.34 5.00 361,24 YTD 1 0 10,000,00 215,90 140.34 5.00 361.14 SINGLE FAMILY GARAGE Period 1 0 15,000,00 251.25 163.31 7,50 422,06 YTD 1 0 15,000.00 251,25 163,31 7.50 422.06 SINGLE FAMILY MANTIFACITRED HOME Period 0 YTD 3 0 600.00 3.00 750.00 1.353.00 SINGLE FAMILY NEW CONSTRUCTION Pcriod 19 0 8,057,000.00 66,071.00 37,905.43 4,028.50 95.000,00 17 59,245.011 293,899.93 YID 80 0 28,093,643.11 219,166.45 127,924,37 14,046.83 405,000,00 75 261,375.00 1,138,812,65 SINGLE FAMILY POOL Period 1 0 40,000.00 542.75 352,79 20.00 500.00 1,415,54 YID 2 0 92,000.0(1 1,200,50 780.33 46.00 1,000.00 3.026.83 SINGLE FAMILY PORCH Period 1 0 30.000.00 441.75 287.14 15.00 743 89 YTD 1 0 30,000.00 441.75 287.14 15.00 743,89 SINGLE FAMILY REMODEL Period 3 0 61,500.00 971,50 631.47 30.75 1,633.72 YID 17 0 263,500.00 3,496.05 1,055.62 131.75 4,683.42 SINGLE FAMILY REPLACE/REPAIR Period 0 YID 3 0 33,319.00 599.75 16.66 616.41 SINGLE FAMILY ROOFING SINGLE FAMILY SIDING (V 16120)6 Period 14 0 2,100,00 14.1)0 2,114,00 YID 26 (1 3.900.00 26.00 3,926.90 Page 3 of 7 Permit Kind Permit Type: BUILDING Permit Dwell Valuation Revenue Plan Check State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units Period 1 0 150.00 1.00 151.00 YTD 4 0 600 00 4.00 604 00 SINGLE FAMILY TANK REMOVAL Period 1 0 750.00 1,00 251.00 YTD 2 0 500.00 2.00 502.00 SINGLE FAMILY WINDOWS Period 3 0 29.781.00 644.80 14.89 659,69 YTD 15 0 133,997,00 2,637.10 66.99 2,704.09 Permit Type: BUILDING - Totals Period 53 0 8,349,881.181 73,936.2(1 40,626.03 4,191.94 95,500.00 17 59,245.00 305,149.17 171) 205 (1 43,478,797.11 319,822.13 176,697.79 20,202.28 506,190.00 104 395,440.00 1,6(10,152.20 Permit Type: MECHANICAL COMMERCIAL ALTERATION Period 0 YTD 1 0 250.00 12.50 262.50 COMMERCIAL UVAC Period 3 0 16,856.92 819.21 17,676.13 YTD 6 0 25,129.92 822.21 25.952.13 COMMERCIAL NEW CONSTRUCTION Period 0 YTD 1 0 5,000.00 250.00 5,250.00 MANUFACTURED HOME IIVAC Period I 0 60.00 1,00 61.00 YTD 3 0 I S0,00 3.00 183.00 SINGLE FAMILY BASEMENT FINISH Period 0 `CM 1 0 ISOM 1.00 181.00 SINGLE FAMILY FIREPLACE Period 1 0 60,00 1.00 61.00 6/16/2010 Page 4 of 7 Pernik I<ind Permit Dwell Valuation Revenue Plan Check State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units Permit Type: MECHANICAL YID 13 0 788.00 13.00 801.00 SINGLE FAMILY II\'AC Period 0 YTD 23 0 1,7.10.00 2200,1,762.00 SINGLE FAMILY NEW CONSTRUCTION Period 53 0 7,320.00 45.00 7,365,00 YTD 173 0 23,646.00 165.00 23,811.00 SINGLE FAMILY REPLACE/REPAIR Period 1 0 120.00 100 121,00 YTD 4 0 420.00 4,00 424,00 Permit Type: [MECHANICAL - Totals Period 59 0 24,41(i.92 867.21 25,284.13 1171) 225 0 57,333.92 1,292.71 58,626.63 Permit Type: PLUMBING CONIMERCIAL FIXTURE INSTALLATION / APPLIANCE Period 0 YID 3 0 360.00 3,00 COMMERCIAL NEW CONSTRUCTION Period 0 YID 2 0 3.680.00 176.00 3,856.00 COMMERCIAL SEWER CONNECTION Period 1 0 60.00 IMO 61,00 VI[) 1 0 WOO 1.00 61,00 MANUFACTURED HOME FIXTURE INSTALLATION / APPLIANCE Period 0 YID 1 0 60.00 1.00 61.00 PUBLIC SEWER CONNECTION Period 0 1 0 6116/2016 363.00 Page 5 or 7 Permit kind Permit Dwell Valuation Revenue Plan Check State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units Permit Type: PLUMBING SINGLE FAMILY BASEMENT FINISH Period 0 YTD 2 0 360.00 1,00 362,00 SINGLE FAMILY FIXTURE INSTALLATION / APPLIANCE Period 0 YTD 9 0 1,200.00 9.00 1,200.00 SINGLE FAMILY NEW CONSTRUCTION Period 34 0 4,200.00 34.00 4.234.00 YTD 176 0 20,88(1,00 176.00 21.056.00 SINGLE FAMILY REMODEL Period 0 YTD 1 0 180.00 1.00 181.00 SINGLE FAMILY REPLACE/REPAIR Period 3 0 420.00 3.00 423,00 YTD 9 0 1,140.00 9.00 1,149.00 SINGLE FAMILY SEWER & WATER CONNECTION Period 1 0 60.00 1.00 61.00 YTD 1 0 60.00 1.00 61,00 SINGLE FAMILY SEWER CONNECTION Period 0 YTD 1 0 60.00 1.00 61.00 SINGLE FAMILY WATER CONNECTION Period 3 0 1.410.00 3.00 13,413.00 YTD 5 0 1,530.00 5.00 13,535,00 SINGLE FAMILY WATER HEATER Period 1 0 YTD 3 0 120.00 2.00 122.00 SINGLE FAMILY WATER SOFTNER Period 0 YTD 1 0 60.00 1.00 61.00 6/16/2016 Paige 6 of 7 Permit Kind Permit Type: PLUMBING - Totals Permit Type: ZONING COMMERCIAL FENCE COMMERCIAL SIGN SINGLE FAMILY DRIVEWAY SINGLF, FAMILY FENCE SINGLE FAMILY PATIO Permit Type: ZONING - Totals Report Total Permit Dwell Valuation Revenue Plan Check State Park SAC SAC Fees Total Fees Count Units Surcharge Fees Units Period 43 \TI) 216 6.150.00 42.00 18,192,00 29,750,00 388.00 42,138.00 Period 1 0 75.00 YTD 2 0 150.00 Period 0 YTD 3 0 540.00 Period 0 v-rr) 3 (1 210.00 Period 1 0 225.00 YTD 3 0 375,00 Period 1 0 75.00 YT1) 1 0 75.00 75,00 150,00 540.00 210.00 225.00 375,00 75.00 75.00 Period 3 0 375.00 375.00 1"1 12 0 4,350.00 1,350.00 Period I5S 0 S8.349,881.00 104,878.12 40.626.03 5,101.15 95,500.00 17 59,245.00 349,000.30 1'TD 658 0 S43,478.797.11 408,256.05 176.697.79 21,882.99 506,190.00 104 395,440,00 1,702,266.83 6/16/2016 Pave 7 or 7 CITY OF LAKE ELN10 Inspection Statistics Report - Detail by Permit Kind Actual Date From: 6/16/2016 To: 6/16/2016 Permit Type: All Property Type: All Construction Type: All Inspection Type Pass Fail No Status Reinsp Period Total YTD Total BUILDING/COMMERCIAL/ALTERATION 0 0 0 0 BUILDING/CalIMERCL4L/FIRE SUPPRESSION 0 0 0 0 BUILDLNG/CO411MERCL-1L/HVAC 0 0 0 0 BUILDING/COMMERCIAL/NEW CONSTRUCTION 0 0 1 0 BUILDING/COMMERCIAL/REMODEL 0 0 0 BUILDING/COMMERCIAL/TENNANT BUILDOUT 0 0 0 0 BUILDING/COAIMERCI4L/TENNANT SPACE REMODEL 0 0 0 0 BUILDING/ALANUFACTURED HOME/ROOFING 0 0 0 BUILDING/PUBLIC/ALTERATION 0 0 0 0 BUILDING/PUBLIC/GRADING 0 0 1 0 BUILDING/PUBLIC/NEU/CONSTRUCTION 0 0 0 0 BUILDING/PUBLIC/REIVIODEL 0 0 0 0 BUILDING/PUBLIC/SOLAR PANEL INSTALL 0 0 0 0 BUILDING/SINGLE FAMILY ATTACHED/FIRE SUPPRESSION 0 0 0 0 BUILDING/SINGLE FAMILY ATTACHED/NEW CONSTRUCTION 11 0 0 0 BUILDING/SINGLE FAMIL CCESSORY BUILDING 0 0 0 0 BUILDING/SINGLE FAMILY/ADDITION 0 0 0 0 O 2 O 2 1 52 0 11 0 10 0 12 0 4 0 0 0 0 0 22 5 11 312 0 6 0 6116/2016 Page 1 of 4 Inspection Type Pass Fail No Status Rcinsp BUILDING/SINGLE FAMILY/ALTERATIO,N' 0 0 0 0 ...LADING/SINGLE FAMILY/B,-ISEMENT FINISH 3 3 0 BITILDING/SINGLE FAMILY/DECK 1 0 0 0 BUILDING/SINGLE FAMILY/DEMOLITION 0 0 0 0 BUILDING/SINGLE FAMILY/DOOR 0 0 0 0 BUILDING/SINGLE FAMILY/DRAIN TILE 1fATERPROOFING 0 0 BUILDING/S1NGLE FAMILY/MANUFACTURED HOME 0 0 0 0 BUILDING/SINGLE FAMIL FIVERCONSTRUCTION 11 0 0 2 BUILDING/SINGLE FAMILY/POOL 0 o 0 0 BUILDING/SINGLE FAMILY/REMODEL 0 0 0 0 JILDING/SINGLE FAMILY/REPLACE/REPAIR 0 0 0 0 BUILDING/SINGLE FAMILY/ROOFING 0 0 0 0 BUILDING/SINGLE FAMILY/SIDING 2 0 0 0 BUILDING/SliVGLE FAMIL Y/TANK REMOVAL 0 0 0 0 BUILDING/SINGLE FAMILY/IVINDOWS 0 0 0 0 ELECTRICAL/COMMERCIALJALTERATION 0 0 0 0 ELECTRICAL/MANUFACTURED HOME/ALTERATION 0 0 0 0 ELECTRICAL/SINGLE FAMILY/ALTERATION 0 0 0 ELECTRICAL/SINGLE FAMILY/NEI!' CONSTRUCTION 0 0 0 TCHANICA L/COALUERCIA L/ALTERATION 0 0 0 Period Total N'TD Total 0 16 6 72 1 26 0 5 0 0 28 13 1,610 0 7 0 64 0 7 0 36 2 11 0 0 17 0 2 0 0 0 6/16/2016 Page 2 of 4 Inspection Type Pass Fail No Status Reinsp MECHANICAL/COMAIERCIAL/Hl'AC 0 0 0 0 MECHANICAL/IIANUFACTURED HOME/IIVAC 0 0 0 0 MECHANIC- S NGLE FAMILY/FIREPLACE MECHANIC4L/SINGLE FAMILIYHKAC 0 0 0 0 0 0 0 0 MECHANICAL/SINGLE FAMILMEW CONSTRUCTION 0 0 0 0 MECHANICAL/SINGLE FAAHLY/REPLACE/REPAIR 0 0 0 0 PLUMBING/COMMERCIAL/FIXTURE INSTALLATION / A PPLIA 0 0 0 0 PLUMBING/PUBLIC/SEWER CONNECTION 0 0 0 0 PLUMBING/SINGLE FAMILY/FIXTURE INSTALLATION/ APPLI, 0 0 0 0 PLUMBING/SINGLE FAMIL //AYE; I' CONSTRUCTION 0 0 0 0 PLUMBING/SINGLE F,4MILY/OTHER FIXED 0 0 0 0 PLUMBING/SINGLE FAMILY/RE1110DEL 0 0 0 0 PLUMBING/SINGLE FAMILY/REPLACE/REPAIR 0 0 0 0 PLUMBING/SINGLE FAMILY/SEWER & WATER CONNECTION 0 0 0 0 PLUMBING/SINGLE FAMILY/SEWER CONNECTION 0 0 0 0 PLUMBING/SINGLE FAMILY/WATER CONNECTION 0 0 0 0 PLUMBING/SINGLE FAMIL Y/W4 TER SOFTNER 0 0 0 0 ZONING/COMMERCIAL/FENCE 0 0 0 0 ZONING/COMMERCIAL/SIGN 0 0 0 Period Total YTD Total 0 0 10 0 9 0 28 0 0 0 0 2 0 0 4 0 0 0 6 0 0 0 14 0 0 0 ZONING/SINGLE FAMIL CCESSOR Y BUILDING 0 0 0 0 0 6/16/2016 Page 3 of ,1 itispeetion Type Pass Fail No Status Reinsp Period Total YTD Total ZONING/SINGLE FAMILY/FENCE Report Total 28 3 2 2 35 2,473 6/16;2016 Page 4 of 4 112. (AT ( LA KE F LMO MAYOR AND COUNCIL COMMUNICATION DATE: June 21, 2016 CONSENT ITEM #: 6 MOTION AGENDA ITEM: 2016 Non -represented Wage/Salary Adjustments SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: The HR Committee previously decided that cost of living increases or other wage adjustments would not occur in January as had previously been the practice. The new program is to review staff in January, monitor their progress and then approve wage/salary adjustments effective the first pay period in July. I learned of this process in April. When I began with the City the end of March, no reviews had been given at the beginning of the year as proposed. Soine 360 reviews for the fire chief and public works superintendent had been completed. In consultation with the HR Committee, it was decided that any employee who had completed their 6 month orientation period by the end of April, were not represented by the union (their wages are subject to negotiations) and had not announced a retirement would be given a review in June. There were four positions that met this criteria: Finance Director, Fire Chief, City Clerk, and Building Inspector. ISSUE BEFORE COUNCIL: Should the proposed wage and salary adjustments be approved effective July 4, 2016?' PROPOSAL DETAILS/ANALYSIS:, This month reviews were given to individuals in the four above named positions. Work performance for the last two months was reviewed and goals were established for the coming year. Proposed increases are based off of performance and time since last increase. The latter part was to hold harmless any employees who went more than a year since their last increase due to the change in policy from the HR Committee. Fin recommending the following wage and salary adjustments effective July 4, 2016 (the first pay period in July): Name Finance Director Cathy Bendel Fire Chief Greg Malmquist City Clerk Julie Johnson Building Inspector Toni Liljedahl Current Hourly Wage Biweekly Salary $2,895.23 biweekly salary $2,705.09 biweekly salary $2,308.00 biweekly salary $30/hour or Proposed Hourly Wage Biweekly Salary $3,003.80 biweekly salary $2,806.53 biweekly salary $2,365.77 biweekly salary $30.68/hour FISCAL IMPACT: The 2016 budget contains $20,000 for wage adjustments. The impact to the 2016 budget would be $4,813.45 for the reinainder of the year. or OPTIONS: 1) Approve the pay adjustments as presented 2) Approve the pay adjustments with a different effective date 3) Approve different pay adjustments 4) Do not approve any pay adjustments RECOMMENDATION: If removed from the consent agenda: Motion to approve the 2016 non -represented pay adjustment as presented. TI Ir. CI j_KEE1110 AY0 C C C• U ICATIO DATE: June 21, 2016 CONSENT ITEM # AGENDA ITEM: Downtown Phase 1 Improvements - Approve Washington County Cooperative Agreement Payment No. 2 SUBMITTED BY: Chad lsakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if renwed from du' Consent Agendat Questions from Council to Staff.... ..... ..... Mayor .Facilitates .Public Input, if Facilitates Call for Motion ...... ....... ..... Mayor & City Council Discussion Mayor & City Council Action on Motion........ ..... ...... ..... ..... IVIayor Facilitates 7 POLICY RECOMMENDER: Engineering. FISCALTwAcT: No additional fiscal impact. Partial payment is proposed in accordance with Cooperative Agreement No. 10196 with Washington County for the Downtown Phase 1 Improvements. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving, as part of the Consent Agenda., payment to Washington County in the amount of $5,047,169.46 per the attached invoice and per section G.2 of Cooperative Agreement No. 10196 with Washington County for the Downtown Phase 1 Improvements. Per the agreement the second payment is due on June 23, 2016 in the amount equal to estimated remainder of the Phase 1 Total City Cost. -- page City Council Meeting [Consent Agenda Item 7] June 21, 2016 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In June 2015, the City of Lake Elmo entered into Cooperative Agreement No. 9660 with Washington County to formalize the County as the project lead agency for the Downtown Phase 1 and Phase 2 Improvements, including preliminary design, final design, right-of-way acquisition, construction inspection/administration, and construction costs. The Cooperative Agreement was revised as Cooperative Agreement No. 10196 at the May 3, 2016 meeting to address project changes in scope and costs that had occurred through the construction of the Phase 1 Improvements and the final design for the Phase 2 Improvements. The agreement further addresses the updated cost participation estimates by the City and payment schedule thereof. The City's payment schedule, as identified in Section G.1 of Cooperative Agreement No. 10196 is summarized as follows: January 15, 2016 — an amount equal to 10% of the Estimated Phase 1 Total City Cost. Payment 1 made in the amount of $498,866.35. 2. June 15, 2016 — an amount equal to 90% of the Estimated Phase 1 Total City Cost. The agreement identifies the estimated amount of $5,058,047.65. 3 January 15, 2017 — an amount equal to 20% of the Estimated Phase 2 Total City Cost. The agreement identifies the estimated amount of $951,788. 4. June 15, 2017 — an amount equal to 80% of the Estimated Phase 2 Total City Cost. The agreement identifies the estimated amount of S3,807,154. Washington County recently submitted the second invoice per this agreement in the amount of $5,047,169.46 which reflects the most accurate information available at the time of the invoice. This amount is slightly less than the estimated amount in the agreement but the project construction and subsequent costs have not been finalized. The Cooperative Agreement identifies a final "clean up" invoice to be generated once the project is closed out and all costs are known. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to Washington County in the amount of $5,047,169.46 per the attached invoice and per Section G.2 of Cooperative Agreement No. 10196 with Washington County for the Downtown Phase 1 Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve payment to Washington County in the amount of 5,047,169.46 per the attached invoice and per Section G.2 of Cooperative Agreement No. 10196 with Washington County for the Downtown Phase 1 Improvements." ATTACHMENT(S): Washington County Invoice No. 88142 and supporting detail. -- page 2 -- WASHINGTON COUNTY Public Works 11660 MYERON ROAD NORTH STILLWATER, MN 55082 (512)430-4342 INVOICE: 88142/82542 DATE: May 24th 2016 TO: Lake Elmo 3800 Laverne Avenue North Lake Elmo MN 55042-9629 Date Item Labor Hours + Fringe Amount 05/24/16 CSAH 17 (Lake Elmo Avenue) Phase 1 City / County Cooperative Agreement No. 10196 **kkk**k**k*k*k**Akk****k*******k*****kk****k***k**k** Due Date: June 23rd 2016 $5,047,169.46 TOTAL DUE: $5,047,169.46 I. declare under the penalties of law that this account claim or demand, is just and correct and that no part of it has been paid. Washin on C r tv' I ufJl cWorks PLEASE RETURN DUPLICATE COPY OF INVOICE WITH PAYMENT Lake Elmo Old Village Invoice Summary 5/16/2016 IPHASE I - COST SUMMARY FOR PHASE 1 - ci-rv/cOuNTy AGREEMENT #10196 . „ 1 Right -of -Way and Easements Upper 33rd St. N, 36th St. N. and Laverne Avenue Regional Drainage Pond Engineering Preliminary Design Final Design Construction Inspection/Administration Precondition Survey Construction TOTAL PHASE 0- COST sumnARY FOR PHASE 2 - CITY/COUN Right -of -Way and Easements CSAH 17 (Lake Elmo Ave) 30th Street N. Engineering Preliminary Design Final Design Construction Inspection/Administration Precondition Survey Construction TOTAL GRAND TOTAL (BOTH PHASES) Estimated Total Cost (from Coop Currently Invoiced Agree) Amount $ 91,902.00 $ 91,902.10 $ 1,154,190.00 $ 1,158,325.00 $ 131,600.00 $ 131,600,00 $ 233,460.00 $ 233,460.00 $ 295,200.00 $ 290,528.92 $ 27,133.00 $ 21,173,25 $ 4,668,601,00 5 4,668,601.00 6,602,086.00 $ 6,595,590.27 AGREEMENT #10196 Estimated Total Cost (from Coop Currently Invoiced Agree) Amount $ 284,760,00 $ 147,550.00 $ I $ 6,593,389,00 189,400.00 461,000.00 578,200,00 27,173,00 $ 153,399.75 $ 98,721.72 $ 189,139,45 $ 461,000.00 902,260.92 $ 7,497,851.19 R:\11703\Cot Tables \Lake Elmo Invoices\[Cost Summary Invoice #2.xls)d5heet1 City Cost % Current City Cost Amount Paid 100% $ 91,902.10 $ 50% $ 579,162,50 $ 5,945.21 $ 21,370,33 $ Amount Due Note: 82,956.89 'Attachment A 557,792.17 'Attachment A 91.2% $ 120,019.20 $ 12,001,92 $ 108,017.28 Attachment B 91.2% $ 212,915.52 $ 21,291.55 $ 191,623.97 Attachment B 91.2% $ 264,962.38 $ 29,463,07 $ 235,499.30 Attachment C 91.2% $ 19,310.00 $ $ 19,310.00 Attachment D 91.2% $ 4,257,764.11 $ 405,794,27 $ 3,851,969,85 See Cooperative Agreement 5,546,035.81 $ 498,866.35 $ 5,047,169,46 City Cost % Current City Cost Amount Paid Amount Due 55% $ 84,369,86 100% $ 98,721,72 106,107.23 258,621,00 $ 547,819.81 $ 6,093,855.62 $ 5,047,169.46 11 CITY LC K E ELNi 0 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # June 21, 2016 8 Downtown Phase 2 Street, Drainage, and Utility Improvements — Change Order No. 1 Sewer Alignment Revisions along Lake Elmo Avenue Chad lsakson, Assistant City Engineer Kristina Handt, City Administrator Cathy Bendel, Finance Director Jack Griffin, City Engineer SUGGESTED ORDER OF BUSINESS if removed from the Consent Azendal: Questions from Council to Staff ............ ...... Mayor Facilitates Public Input, if Appropriate................................ ....... .Mayor Facilitates Call for Motion ........ ..... ..... ........................... ....... .......... Mayor & City Council Discussion Mayor & City Council Action on Motion......................................... ..... ........ ...... ........ Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: Construction Contract decrease of $2,321.08. This change order decreases the construction contract amount for the project by $2,321.08. However, the change to the overall project results in a savings of S18,000 when taking all project costs into consideration including construction costs, engineering, easement acquisition, and assessment revenue. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Change Order No. 1 for the Downtown Phase 2 Street, Drainage, and Utility hnprovements to revise the Sewer Alignment along Lake Elmo Avenue between 34th Street and 3.5th Street. City Council Meeting !Consent Agenda Item 81 June 21, 2016 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The original plans included a sanitary sewer design that routed the sewer along a back yard easement of the private properties located on the west side of Lake Elmo Avenue between 34`11 Street and 3511' Street. The design provided a sewer main location that facilitated easier connections for two existing residential properties, provided sewer service to one additional residential property, and provided temporary roadway access to residents at the dead end roads of 34'1' Street and 3.5th Street as construction progresses along Lake Elmo Avenue. Staff originally requested the easement to be granted at no cost to the City since the sewer alignment appeared to be in the best interests of the property owners as well as the City. After some discussions with the property owners the City had the County obtain an appraisal and offered $41,900 for the acquisition of the permanent easement. While the idea of routing the sewer along the back yard easement has not been completely declined, the property owner is not willing to agree to the proposed terms of the easement with the City within the time frame necessary to accommodate the sewer installation schedule. Staff is therefore, recommending a change order to revise the sanitary sewer alignment from the back yard easement to the public right-of-way of Lake Elmo Avenue. This change order presents an alternative alignment that remains within County right-of-way along Lake Elmo Avenue, removal of a temporary roadway, and maintaining property owner's connection to the existing 201 system for a decrease in the construction contract by the amount of $2,321.08. In addition to the construction contract changes, the realignment results in additional engineering costs to revise the plans, a loss in assessment revenue by 1 REC unit, and a savings in easement acquisition of $41,900; for total project cost savings of $18,000. RECOMMENDATION: Staff is recommending that the City Council approve, as part o the consent agenda, Change Order No. 1 for the for the Downtown Phase 2 Street, Drainage, and Utility Irnprovements to revise the Sewer Alignment along Lake Elmo Avenue between 341b Street and 35th Street. This Change Order decreases the construction contract amount by $2,321.08. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Change Order No. 1 Pr the for the Downtown Phase 2 Street, Drainage, and Utility Improvements; reducing the construction contract amount by $2,321,08". ATTACHMENT(: . Change Order No. 1. Exhibit — Sewer Alignment Revisions. -- page 2 -- n"DOT rr-24m-0/o'm STATE OFK8|NNESOTADEPARTMENT OFTRANSPORTATION Contract No. CONTRACTOR: A-1 Contracting CHANGE ORDER NO^1 FEDERAL PROJECT NO. ADDRESS: LOCATION OFWORK 40826mAvenue, Bloomer VV| City o[Lake Elmo, Washington [ounty 54724 Page 1 of 2 CITY PROJECT NO, 2014-l37 5APO82'617'0O7; SAP2O6-lO8'OO2 This Contract U'SnsMnDOTStandard Spwdfioadunsfor Construction 2O14Edition This Contract isbetween the State of Minnesota, acting through its Commissioner of Transportation, and Contractor as follows: Issue: The City decided to change the sanitary sewer alignment on 34th and 35th Avenue North toeliminate aoeasement. The Engineer has determined the Contract needs to he revised inaccordance with specification 1402I Resolution and Authorization: 1. The Contractor will delete the original sanitary utility sheets and the other associated plan sheets that are affected and use the attached revised sheets dated 6/14/2016toconstruct the sanitary sewer and services. Z. Payment for this work will beat Contract Unit Prices, osprovided inMnDO7Specification I904,and asnegotiated as shown in the estimate of cost, lN[R8&53/O8CD8AS8 ITEM NO. ITEM 2101IO2 Clearing 2105S87 Grubbing 2105.604 Ceotexh|cFabric Type Y 2118607 Aggregate Surfacing (CV)Class 6 221I.503 Aggregate Base (CV)Class 6 2503.511 8''PVC Pipe Sewer (SDR26) 251602 8^u6^PVC VVYS 2503,603 6^PVC Sanitary Service Pipe (SCH 40) 2S06.603 Construct Drainage Structure Des 4007(0'-10') 2506.603 Construct DrainagcStructure _ (8xt!aDePtb)' - ZSV�Sl6 Casting Assembly 2575.505 Sodding Type Lawn w Remove and Replace Sewer Service LUMP (LE INN) sum ESTIMATE OF COST UNIT UNIT PRICE TREE $300.00 TB£U $250.00 JOYD $3.00 SQYD $27.00 CDYD $24.00 UNFT $50.00 EACH $200.00 UNFT $37.00 EACH $3,670.00 UNFT $17Ei00 * * * p * * ^ � * EACH $I.040.00 ~ 3OYD $5.SO ~ $3'S70.0O QUANTITY AN0DMT GROUP (8) [$2'400.80] (8) ($2'000.00) (818) ($2,4S4.00) (59) ($1.58I.00) (409) ($9,816.00) 181 $9\060.80 (l) ($200.00) Zl $777.00 I $3'670})0 3.17 $554.75 l $1'040.00 (460) (*2'531.83) 1 $3'570J]0 * Denotes Contract Unit Price NinDO I I P-2460-0112-16 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Contract No. CHANGE ORDER NO. 1 Page 2 of 2 Signature Date Project Engineer/Supervisor Contractor Authorized Representative *Assistant District Engineer **Local Agency ***Consultant Contract Administrator * Required for Work Orders that exceed S25,000,00 ** Required if work funded wholly or in part by a Local Agency *** Recommendation for Approval ATTACHMENTS: By signing this agreement, the Contractor acknowledges receipt of the specified attachments (if applicable.) Plans {Specify plan sheets attached) Specifications (Specify Specifications attached) Other Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds >— J J. ORIGINAL ALIGNMENT VJ I 'PROPERTY NO LONGER SERVED BY PHASE 2 2 0 w CC w W J w Q LEGEND CONST. LIMITS EXISTING FEATURES PROPOSED FEATURES 13.029.21.23.0035 PID # 13.029.21.32.0022 AREAS TREE REMOVAL _ NEW R/W NEW P.E. TREE REMOVAL 4510 LAKE ELMO INN UTILITY EASEMENT DATE: 6/1/2015 HA WIN SQ FT) T.E. S;*UZ1W Washc12577 Ad prelimina <ie addlROW RO Parcei sk" ry sign Si.c N! etches.dgn II LIT1 1 KE ELM() AY•CUCC UCAT DATE: CONSENT ITEM # June 21, 2016 AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements — Approve Washington County Cooperative Agreement Payment No. 1 SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director G ' 1) ORDER OF BUSINESS ifronoved from the Consent Agenda): ns from Council to Mayor Facilitates Pub1i• Input, i Appropriate..................... , ..... • ......Mayor Facilitates Call for Motion ............. ..... .......... ........ Mayor & City Council Discussion Mayor & City Council Action on ....... ..... ..... Mayor Facilitates 9 POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. Partial payment is proposed in accordance with Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Itnpmvements. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving, as part q the Consent Agenda, payment to Washington County in the amount of $14,768.92 per the attached invoice and per section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In April 2016, the City of Lake Elmo entered into Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The improvements include a signalized intersection at CSAH 10 and at the south entrance of the -- page City Council Meeting [Consent Age/1(1a Item 9J June 21, 2016 Oakland Jr. High School, associated intersection turn lane improvements, drainage provisions, and a bituminous trail along the boulevard adjacent to Oakland Jr. High School. The Cooperative Agreement sets forth the provisions that authorizes the County to implement the improvements including engineering design, construction administration, testing, right-of-way and easement acquisition, including the use of eminent domain, and retaining a contractor for project construction. The Agreement also outlines the City's obligations for cost participation including payment terms and schedule. The costs are estimated for the purpose of the Cooperative Agreement, however the actual cost participation by the City will be determined using the City's share of the actual project costs for each respective cost participation item. In accordance with the County Cost Participation Policy, the County has submitted Invoice 89124 in the amount of $14,768.92 which includes 10% of the estimated City construction cost participation plus 100% of the Right -of -Way costs incurred to date on the project. The amount invoiced is within the Council approved budget in the agreement. RECOMMENDATION: Staff is recommending that the City Council approve, as part ofthe Consent Agenda, payment to Washington County in the amount of $14,768.92 per the attached invoice and supporting documentation. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve payment to Washington County in the amount of $14,768.92 per the attached invoice and per section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning)/ CSAH 10 Intersection Improvements." ATTACHMENT(S): Washington County Invoice No. 89124 and supporting detail. WACO PUBLIC WORKS DEPT 11660 MYERON RD N STILLwATER MN 55082 To: LAKE ELMO CITY 3800 LAVERNE AVE N LAKE ELMO MN 55042-9629 Please return topyortion with payment. Thank You. voice v ic Invoice Number: 89124 Account Number: 20498 Due Date 7/2/16 Amount Enclosed: $ Federal Tax Id:41-6005919 Date 1 Number Due Date 6/9/16 89124 Invoice 7/2/16 7/2/16 7/2/16 7/2/16 7/2/16 7/2/16 7/2/16 7/2/16 7/2/16 rk Amount CSAH 15/10 Intersection S14,768.92 ************************#***** Invoice for initial 10% of estitnated construction cost, design engineering and right of way ****************************** City/County Cooperative Agreement No.10144 declare under the penalties of law that this account claim or demand, is just and correct and no part of it has been paid. Please make check payable to Washington County and mail to the address above, Invoice Total S14,768,92 Sales 'Fax Due S14,768.92 Summary Billding Documentation City of Lake Elmo/Washington County Agreement #10144 Date: 6/8/16 Construction Cost Section From Valley Paving, Inc. Bid (Initial 10% Cost) 'Item No. 'Item Description 2521.501 Concrete Curb & Gutter Design 6424 2521.501 6" Concrete Walk 2521.511 3" Bituminous Walk Mobilization & Traffic Control Design Engineering & Construction Engineering Section (Final Engineering Costs] 'Amount Is 121.00 Unit Bid Unit Price Quantity Share Amount LIN FT $ 13.80 1390 50% $ 9,591.00 SQ FT $ 8.24 1010 50% $ 4,161.20 SQ FT $ 1.28 9160 50% $ 5,862,40 LUM SUM $ 121,000.00 1 I 0.48% $ 580.80 Estimated Total Construction Cost $ 20,195.40 Initial Invoice Based on Bid (10%) $ 2,019.54 Right of Way Cost Section (Final Right of Way Costs) 'Description Payee 1Check # Amount 'Emerson Property Easement Emerson Properties Partnership 421829 $ 22,960.69 Final Right of Way Cost $ 22,960.69 1 Final City Cost Share for Right of Way (55%) $ 12,628.38 Total due for construction, engineering, and right of way 14,768.92 \\Tpdfs \autocad\11508 Manning-10th St Signal \Cost Tables \City & ISD Billing \Billing Backup for City Agree 1110144.xlsx imary,,F KE ELMO AY° CO C L CO U ICATIO DATE: CONSENT ITEM # June 21,2016 AGENDA ITEM: 2016 Street, Drainage, and Utility Improvements — Pay Request No. 1 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director S GGESTED ORDER OF BUSINESS if removed from the Consent Agenda): - Questions from Council to Mayor .Facilitates Public Input, i f Appropriate_ ... , _ Mayor Faci 1 ita tes - Call for Motion ............... ...... Mayor & City Council - Discussion__ .......... ..... ..... Mayor & City Council - Action on Motion..... ........ ..... Mayor Facilitates POLICY RECOMMENDER: Engineering. 10 FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION .REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 1 for the 2016 Street, Drainage, and Utility Improvements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 1 in the amount of $278,901.99. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $14,679.05. City Council Meeting [Consent Agenda hem 10] June 21, 2016 RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 for the 2016 Street, Drainage, and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 1 to Hardrives, Inc. in the amount of $2 78,901.99 for the 2016 Street, Drainage, and Utility Improvements". ATTACHMENT(S): Partial Pay Estimate No. 1. -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS F PERIOD OF ESTIMATE ENGINEERING, inc. PROJECT NO. 2015.129 FROM 4/18/2016 TO 5/31/2016 PROJECT OWNER: CONTRACTOR: CITY OF LAKE ELMO HARDRIVES, INC. 3800 LAVERNE AVENUE NORTH 14475 QUIRAM DRIVE LAKE ELMO, MN 55042 ROGERS, MN 55374 ATTN: JACK GRIFFIN, CITY ENGINEER ATTN: MICHAEL LEUER, PROJECT MANAGER !O iii;Ar;1V 041i IP;Le VII itr4t4.11.; CONtagr CHANGE, ORDER SUMMARY PAY BSTIMAT6'SLIMMARY. No. Approval Amount Date Additions Deductions TOTALS $0,00 NET CHANGE $0.00 1. Original Contract Amount 2. Net Change Order Sum 3, Revised Contract (1+2) 4, *Work Completed 5, *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments 0,00 9. Amount Due (6-7-8) 'Detailed Breakdown Attached C N'r:RACTIINIE $1,189,610.33 $0.00 $1,189,610.33 $293,581.04 $0.00 $293,581.04 $14,679.05 $0,00 $278,901.99 START DATE: 4/18/2016 ORIGINAL DAYS 165 ON SCHEDULE SUBSTANTIAL COMPLETION: 8/12/2016 REVISED DAYS 0 YES FINAL COMPLETION: 9/30/2016 REMAINING 122 NO ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the CL best of their knowledge and belief, the quantities shown in this FOCUS Engineering, inc. estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this paymen estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due. 6/3/2016 DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY BY DATE DATE FOCUS Engineering, inc, PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 1 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2015.129 ITEM DESCRIPTION CIF PAY ITEM UNIT CONTRACT THIS PERIOD QUANTITY UNIT PRICE ENGINEERING, inc. TOTAL TO DATE AMOUNT QUANTITY AMOUNT UANTITY AMOUNT DIVISION 1 . KIRKWOOD AVENUE NORTH MOBILIZATION LS 1 $9.000,00 59,000.00 0.00 50,00 0.00 50 00 TRAFFIC CONTROL LS 1 $1,284,36 51,254.36 000 50.00 0.00 50,00 SILT FENCE LF 4,428 51,00 54,428-00 3.825,09 53,825.00 3,825,00 53,325 00 BIOROLL DITCH CHECK EA 20 564.22 51,284.40 0.00 SO,00 0.00 50 00 5 SALVAGE MAILBOX EA 11 526.76 5294,36 0.00 50.00 0 00 50.00 6 SALVAGE SIGN EA 3 516.05 $48 15 0.00 50,00 0.00 50.00 7 SAWCUT BITUMINOUS PAVEMENT LE 97 53.48 $33736 0 00 50.00 0,00 5000 5 REMOVE F. DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS) SY 29 5300 $93.96 0.00 $0.00 0,00 50.061 9 COMMON EXCAVATION (EV) (P) CY 2,854 513.73 $39,185.42 0.00 $0,00 0,00 50 00 10 SUBGRADE EXCAVATION [R(CONSTRUCT AREAS) (EV) CY 400 57.57 51,0213.00 0,00 5000 000 5000 11 SUBGRADE PREPARATION RS 19 $54.05 51,027 14 0.00 $0.00 0.00 50.00 12 SELECT GRANULAR BORROW (STR(ETS) (CV) (P) CY 2,035 514.60 529,711.0D 0,00 50.00 0,00 $0.00 13 SELECT GRANULAR BORROW (SUBGRADE EXCAv I (CV) CY 400 514.60 55,840.00 0.00 50 00 000 50,00 14 CLASS 6 AGGREGATE BASE (CV) (P) CY 655 527 03 $17,704 GS 0,00 50.00 0,00 $0,00 15 PATCH GRAVEL DRIVEWAY TN 53 519 46 $1,031.38 0.00 50.00 000 5000 16 AGGREGATE SHOULDERING TN 164 522,49 53.688,36 0,00 50.00 0.00 $0.00 17 TYPE 5P 9.5 BITUMINOUS WEARING (auasE MATORE (2.6) TN 511 552.65 $26,904.15 0,00 $0.00 0,00 50,00 18 TyPE SP 12,5 BITUMINOUS NON WEARING COURSE MINIURE (2,6) TN 680 547.40 532,23200 0.00 50.00 0.00 SO 00 19 BITUMINOUS MATERIAL FOR TACK COAT GAL 301 51.96 5569.96 0,00 $0.00 0.062 50.00 20 TYPE SP 9.5 BITUMINOUS WEARING COURSE MiXTuRE (2,6) (DRIVEWAY) SY 29 515.00 5435,00 0,00 50.00 0.00 5700 21 SAW & SEAL STREET 140' INTERVALS) (F 1,265 52 48 53,137.20 0.00 $0.07 0.00 50.00 22 STREET SWEEPING HR 15 $0 02 50.15 0.00 50.00 000 $0.00 23 TErviPORARY ROCK CONSTRUCTION ENTRANCE EA 1 $540.55 $540.55 0.00 $0.00 0.00 $0,00 24 CLEAN CULVERT EA 5 $324.33 $1,621.65 0120 $0.00 0.00 50 00 25 4" PVC PERE EDGE DRAIN W/ BACKFILL & WRAP LF 1,025 57.57 $7.759.25 0.00 50.00 000 50 00 26 DRAINTILE CLEANO)JE EA 10 $216.22 52,162,20 000 50.00 0,00 $0.00 27 PRECAST CONCRETE HEADWALL (DRA)N TILE) EA 6 $216.22 $1,297.32 0,00 $0.00 0.00 50.0C 28 DITCH GRADING LF 196 SS 41 51,060.36 0,00 $0 00 0 (X) 50.00 29 IMPORT AND PLACE TOPSOIL (LV) CY 543 $15.00 58,145,09 OM $0.00 0170 50,00 30 SEEDING, FERTILIZER AND WOOD FIBER BLANKECT SY 3,163 51.55 54,902.65 0.90 $0.00 0,00 50.0D 31 1N5TALL SALVAGED MAILBOX EA 11 $42.31 5470.91 0.00 50,00 000 10.00 32 INSTALL SALVAGED SIGN EA 3 532 11 595,33 0.00 $0,00 0 00 50.00 SUBTOTAL - DIVISION 1 $209,341,42 53,825.00 53.825.00 DIVISION 2 - KELVIN AVENUE NORTH 'STREETS 33 MOBILIZATiON 1.5 $9,000.00 34 TRAFFIC CONTROL LS 1 51,284.36 35 SOLT FENCE LF 4,775 $1,00 36 BIOROEL DITCH CHECK EA 7 $64 22 37 CLEARING EA 0 5324,33 38 GRUBBING EA 3 $259.47 39 SALVAGE MAILBOX EA 18 $26,76 40 SALVAGE SIGN EA 10 516.05 41 SALVAGE WOODEN FENCE LE 30 512,97 42 SALVAGE BRICK PAVERS SF 124 52.16 43 SAWCUT BiTUMINOuS PAVEMENT LF 305 51.84 44 5AWCUT CONCRETE PAVEMENT LE 97 50.32 45 REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER LF 480 53.24 46 REMOVE & DISPOSE OF EXIST BITUMINOUS PAVEMENT SY 5,224 51.62 47 REMOVE & DISPOSE OF MST. BITUMINOUS PAVEMENT (DRIVEWAYS) SY 230 52.16 48 REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIvEvVAYS) SY 47 $5.41 49 COMMON EXCAVATION (EV) (P) CY 3,074 513.73 50 SUBGRADE EXCAVATION (RECONSTRUCT AR(AS) (EV) CY 375 $7,57 51 SUBGRADE PREPARATION R5 19 554.06 52 SELECT GRANULAR BORROW (STREETS) (Cv) (P) CY 1,962 514,87 53 SELECT GRANULAR BORROVV (SuBGRADE EXCAV ) (CV) CY 375 514.67 14 CLASS 6 AGGREGATE BASE (CV) (P) CY 630 $77.03 55 TYPE SP 9.5 BITUMINOUS WEARING (O4R51MIKELIRE (2,B) TN 490 552.65 56 TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MixTURE (2,B) TN 653 $47.40 57 BITUMINOUS MATERIAL FOR TACK COAT GAL 290 $1.95 58 TYPE SP 9,5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY) SY 230 515.00 59 SAW & SEAL STREET (40' iNTERVALS) LF 1,250 $2,48 60 6" CONCRETE DRWEVvAv PAVEMENT 5Y 62 546.02 59.000.00 51,084,36 54,775.00 5449,54 5972.99 5778,41 $481.68 $160,50 $389.10 5267,84 5561.05 5225.04 $1,555.20 58,162.88 $496.80 5254.27 542,206.02 52.836.75 51,027,14 529,174.94 55,576.2S 517,028,90 525,798.50 530,952.20 $568.40 $3,450.00 $2,852.00 $2,953 24 1.00 0,50 3,019.00 0.00 4,00 6.00 21.00 2.00 20.00 245.00 210.00 62.00 480.00 4,000 DO 230 00 47,00 7,090.00 134.00 19.00 1,200.00 134.00 400.00 0.00 0.00 0.00 0.09 0.00 0.00 $9,000,00 $642.18 $3,01900 $0.00 51,297.32 51,556.87 5561.95 532.10 $259.40 $529 20 $386.40 $143,84 $1.555.20 56,480,00 $496.80 $254.27 527,460.00 51,014.38 51,027.14 517,814.00 51,992,53 $10,812 Oa 50.00 56.00 50.00 50.00 00.02 50,30 1.00 0,50 3,019.00 0.00 4 00 6.00 21.00 2.00 2000 245.00 210.00 62,00 480.00 4,00000 230 Oa 47.00 2,000 00 134 00 19,00 1,200.00 134,00 400.00 0.00 000 000 0.00 0.00 0,00 59,000.00 S642.18 $1,019,00 50 00 51.297.32 51,556,32 5551.96 532.10 $259.40 5329 20 5300.40 $143,84 51,555_2o 56,460.80 $496 BO 5254.27 $27,460.00 51,014.36 51,027,14 517,644.00 51,992.58 $10,812.00 50.00 50.00 50.0( 50.00 50.00 50.00 ITEM DESCRIPTION Of PAY ITEM 51 CONCRETE RIBBON CURB 62 SORmOUNTABLE CONCRETE CuRil& GUTTER 63 8613 CONCRETE CUR3 & GUTTER 64 STREET SWEEPING 65 TEMPORARY ROCK CONSTRUCTION ENTRANCE 56 CLEAN CULVERT 67 PvC PERE EDGE DRAIN W! (Maria & WRAP 55 12" CORRUGATED STEEL PIPE CULVERT 69 12" CORRUGATED STEEL PiPE APRON 70 DRAINTRE CLEANOUT 71 PRECAST CONCRETE HEADWALL (DRAIN TREI 72 DITCH GRADING 73 IMPORT AND PLACE TOPSOIL ILV) 74 SEEDING, FERTILIZER AND W000 FIBER BLANKET 75 WOOING 76 INSTALL SALVAGED MAILBOX 77 INSTALL SALVAGED SIGN 78 INSTALL WOODEN FENCE 79 INSTALL SALVAGED BRICK PAVERS SUBTOTAL - DIVISION 2 CONTRACT THIS PERIOD TOTAL TO DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT I if 3,240 $6.64 521.513.60 000 50.00 0.00 50 00 LE 345 510.17 53,508.65 0.00 50.00 000 50.00 LE 56 512.84 5719.04 0.00 50.00 0,00 SO 00 HR 20 5001 50.20 0.00 $0.00 0.00 10.00 FA 2 5540.56 $1,081.12 0,00 $0.00 0.00 50.00 EA 1 5324 33 5324,33 1.00 5324.33 100 5324.33 LF 861 97.57 56,517.77 0 00 50.00 0.00 50.00 LE 36 528,11 51,011.96 36 00 51,011 96 36,00 51,011.96 EA 2 5259.47 5518.94 2 DO 5518,94 2 00 5518.94 EA 8 5216 22 $1,729.76 0,00 50 00 0.00 SO 00 EA 4 5270 28 51,081..12 0.00 50.00 0.00 $0.00 LE 12 55,41 564 92 0.00 50.00 0.00 50.00 CY 702 515.00 $13,530,00 0.00 $0.00 0.00 50.00 SY 929 51.55 51,439 95 0.00 50.00 0.00 50.00 SY 2.300 53.00 56,900 OD 0.00 50.00 000 50.00 EA 18 542 81 5770 58 000 50.00 0.00 00,00 EA 10 532.11 5321.10 0 00 50.30 0.00 50.00 LE 10 582.25 5822.50 0.00 50.0.0 0 00 50.00 SE 124 54,42 $548.08 0.00 50,00 0.00 SD 00 $255,844 77 $89,219.62 588,219.82 1 i I DIVISION 3 - KELVIN AVENUE NORTH ,, TRUNKWATER MAIN 80 CONNECT TO EXISTING WATERMAIN EA 1 $1,059.49 $1.059.49 1.00 51,059.49 81 HYDRANT EXTENSION LF 3 51,097.33 53,291.99 000 5000 Et? 12" DIP, CL. 52 WATERMAIN 1.P 892 $53.42 S47,650.64 874.50 546,715,79 83 6" DIP. CL. 52 WATERMAIN LE 53 553.95 $2,859.35 47.50 52,562.63 B4 1" TYPE ''K" COPPER WATER SERVICE LE 221 542.51 59,401.34 136.00 $5,785.44 85 1" CORPORATION STOP EA 5 5265.95 51,329.75 5.00 $1,329.75 86 1" C5R9 STOP WITH BOX EA 5 5314.87 51,724.35 5.00 51,724.35 87 6" HYDRANT ASSEMBLY (8' 6" BURY( EA 2 54,492.02 58.984 04 2,00 58,984 04 88 6" 4E5. SEAT GATE VALVE & BOA EA 2 $1,291.93 57,583.85 2.00 57,583.86 89 12" RES SEAT GATE VALvE & BOX EA 2 53,027.12 56054.21 2,00 56.054.24 10 MI DIP COMPACT FITTINGS L9 1,104 53.65 54,062.72 842 00 $3,098.56 SUBTOTAL- DR/ISION 3 I 589001,77 $79,898,15 DIVISION 4 - KELVIN AVENUE NORTH ,.. LATERAL WATER MAIN 91 12'58' WET TAP EA 1 $3,481.18 53,481,18 1.00 53,481.18 1.00 53,481,18 92 HYDRANT EXTENSION if 3 51,189.22 53,567.66 0.00 $0,03 0.00 $0,00 93 8" DIP, CL 52 WATERMAIN LE 53S $38.06 $20,362.10 535,50 520,362.10 535,00 $20.362.10 94 6" DIP, CL. 52 WATERMAIN LE 70 553.9$ 51,079,00 20.00 51,079.00 20.00 $1.079.00 95 l'' TYPE "K" COPPER WATER SERVICE LE 266 $42.54 511,315.64 216 00 59,198.64 216,00 59,188.64 96 1" CORPORATION STOP EA 6 5265 95 $1,695.70 6.00 $1,595 70 6.00 51,595.70 97 1" CURB STOP WITH BOX EA 6 $344 87 52069.22 6.09 52,069 22 6.00 52.069.22 98 6" HYDRANT ASSEMBLY (8,6' BURY) EA 1 $4,492.02 54,492.02 1.00 54,492 02 1.00 54.492.02 99 6" RES. SEAT GATE VALVE & BOX EA 1 51,291.93 $1.291 91 1.00 51,291,93 1.00 $1,29193 100 NU MP COMPACT FUTINGS LB 31$ 54.32 51.360.80 172.00 $743.04 172,00 $743.04 SUBTOTAL' DIVISION 4 550,615.25 544,302.83 544,302.83 1 1.00 0.00 874,50 47 50 136 00 5.00 5.00 2.00 2.00 2.00 842 00 51:059,49 50 00 546.715 79 52.562 63 55,785.44 51.329.75 51,724.35 58,984 04 52,583.86 56,054.24 53,098.56 579,893,15 DIVISION 5 - STONEGATE 1ST ADDITION - STREETS 101 NIOBB17.ATION LS 1 $15,000 00 $15,000.00 0.50 102 TRAFFIC CONTROL LS 1 51,926 54 51.926.54 0.00 103 SILT FENCE LF 207 51.00 $207.00 0,00 104 INLET PROTECTION EA 23 $90.98 52,392 54 0.00 105 CLEARING EA 1 $324.33 5324.33 1.00 105 GRUBBING EA 1 $259.46 $259.46 1.00 107 SALVAGE MARBOX EA 31 526.76 $829.56 31.00 108 SALVAGE SIGN EA 5 516.05 $80.25 0.00 109 SALVAGE LANDSCAPE ROCK (ISLANDS) (P) LE 750 $0.29 5217.50 0.00 110 SAvvCUT BITUMINOUS PAVEMENT t F 435 52.07 5900.45 452,50 111 SAWCUT CONCRETE PAVEMENT LE 152 52.22 5337.44 150.00 112 REMOVE MANHOLE OR CATCH BASIN CASTING EA 27 5162.46 54,3864.2 27,00 113 REMOVE & DISPOSE OF EXIST, BITUMINOUS PAVEMENT (DRIVEWAYS( SY 377 55 55 52,092.35 357.19 114 RENIOVE & DISPOSE OE EXIST. CONCRETE PAVEMENT (DRIVEWAYS) SY 137 57.70 51,054.90 127,39 1 lS SuBGRADE EXCAVATION (RECLAIm AREAS) (EV; CY 500 57,00 53,500.00 DOG , 16 RECLAIM EX. BiT. AND BASE MATERIALS, 8" DEPTH (P) SY 18,800 52.89 554,332.00 i5,80014 .7 MAUL OUT EXCESS RECLAIMED MATERIAL ILVI (PI CY 909 55.55 55,135.8$ 0.00 118 SUBGPADE PREPARATION OF RECLAINIED SURFACE RS 55 5310.00 $17,050 DO 0,30 119 TYPE SP 9.5 BITUMINOUS WEARING COLIRSE MIXTURE (2,B) TN 1,611 SSO 07 $80,662.77 0.00 120 TYPE SP 12.5 B1T0MIN0u5 NON WEARING COURSE MIKTURE (2,6) TN 1,611 $45.98 574,073.78 0.00 57,500.00 50.00 $0.00 $0.00 5324.33 5259,46 5829.55 $0 00 $0.30 5936.68 $333.00 54,386.47 $1,982 40 5980,90 $0 00 554.332.00 $0.00 $0.00 50.00 $0.00 0.50 0.00 0.00 0 00 1.00 1.00 31.00 0,00 0 Oa 452.50 150 00 27,00 357.19 127,39 0 00 18.800.00 0 00 0 00 0,00 0 00 57.500.00 5000 $0.00 $0.00 5324.33 5259.46 5829_56 50.00 $0.00 5936.68 5333.00 54,386 42 $1,982 do 5980.90 50.00 $54.332 00 50.00 $0.00 $0.00 Moo ITEM DESCRIPTION OF PAY ITEM UNIT UANTITM UNIT PRICE AMOUNT QUANTITY 121 BITUMINOUS MATERIAL FOR TACK COAT GAL 951 51.96 $1,863,96 0.00 122 TYPE SP 9.5 BITUMINOUS wEARING COURSE MIXTURE (2,B) (DRIVEWAY) SY 367 515 00 $5,505.00 0.00 123 6' CONCRETE DRIVEWAY PAVEMENT SY 91 595.02 54,187.82 0,00 124 SAW 6 SEAL STREET (40' INTERVALS) IT 4,025 $2.48 59,982.00 000 125 RIPRAP CY IS $86.49 $1,297.35 13.50 126 SEDIMENT REMOVAL (Lv) cy 57 $27.03 $1,540.71 2800 127 MODIFY STORM STRUCTURE 104 LS 1 63.546 04 $3,546.04 1_00 128 CATCH BASIN CASTING R-3067N EA 23 $627,69 514,136,87 0.00 129 MANHOLE CASTING R-164$-5 EA 4 5474.07 51,896.28 000 130 SouL) (2(X3'XIT0' TIT) CONCRE1E CB SECTION EA 8 5560.15 84,481.20 COO 131 MINOR STRUCTURE REPAIR EA 15 5172.81 52,592.15 0,00 132 RECONSTRUCT DRAINAGE STRUCTURE LF 10 50.01. 50.10 0,00 133 6418 CONCRETE CURB & GUTTER LF 12,140 $10.65 $129,291..00 0.00 134 STREET SWEEPING HR 30 $0.01 SO 30 0.00 135 IMPORT AND PLACE TOPSOIL (LVI CY 1,466 515.00 521,990.00 o 00 136 SoDDING SY 7,007 53,00 $21,021.00 0.00 137 INSTALL 501.VA11(0 MAILBOX EA 31 542,83 51,327 ii 0.00 138 INSTALL SALVAGED SIGN EA 5 532.11 $160.56 0,00 139 INSTALL SALVAGED LANDSCAPE ROCK (SLAND5) (P) LF 750 51.58 $1,185.00 0 00 SUBTOTAL - ENVISION 5 $490,767 58 CONTRACT TH DIVISION 6' HIGHLAND TRAIL NORTH 'STREETS 140 MOBILIZATION LS 1 53,500.00 141 TRAFFIC CONTROL LS 1 51,070.30 142 INLET PROTECTION EA 8 $90.98 143 REMOVE & DISpOSE OF ExIST CONCRETE CURB AND GuTTER LF 80 5115:,5253 144 REMOVE (MANHOLE OR CATCH BASIN cASTING EA 0 145 MILL 2' OF EXISTING BITUMINOUS PAVEMENT (P) Sy 4,900 0 146 REMOVE & REpAvE BITUMINOUS FLUME LS 1 51,2514136: 147 SPOT BITUMINOUS CURB REPLACEMENT IF 136 $10,48 148 TYPE SP 9.5 BITUMINOUS WEARING COURSE' MATURE (2,C) IN 637 $51.01 149 BITUMINOUS MATERIAL FOR TACK COAT GAL 282 51.96 150 CATCH BASIN CASTING R..3067V EA 1 5627 69 151 CATCH BASIN CASTING R-3250-1 EA 4 S577460°1:11 157.CATCH BA51N CASTING R.3501.4"R EA 153 STREET SWEEPING HP. 4 $0 01 154 IMPORT AND PLACE TOPSOIL (iv; CY 30 524.65 155 SODDING SY 138 55.30 SUBTOTAL -DiViSION 6 DIVISION 7 -.LAMELY AVENUE NORTH STREETS 156 MOBILIZATION 157 TRAFFIC CONTROL TSB MILL 2" OF ExISTING BITUMINOUS PAVEMENT (p) 159 ADJuST VALVE Box (WATER) 160 1 yPE Sp 9.5 BITUMINOUS WEARING cOURSE MIXTURE (2,C) 161 (11TUMINO00 MATERIAL FOR TACK COAT 162 STREET SWEEPING SUBTOTAL. DIVISION 7 53,500.00 $1,070.30 $727.84 $364.00 5685.38 57,840.00 $1,214.34 51,425.28 532,493.37 $552,72 $627.69 53,043,64 $740.51 $0.04 5739 50 $731.40 555,756.01 0.00 0 00 0,00 0.00 0.00 0 00 0.00 0 00 0.00 0.00 0,00 0.00 0 00 0 00 0 00 0 00 ERIOD AMOUNT 80,00 50.00 5000 50.00 51,167.62 $756 R4 53,546.04 50.00 $0.00 $0.00 $0.00 50.00 50,07 50.00 $0 00 $000 $0.00 50.00 $0.00 577,335.25 50.00 $0.00 00,00 50.00 $0,0(2 50.0(:) 5000 50 00 50.00 50,00 50.00 $0 00 SC.00 5000 $0 00 $0.00 $0,00 TOTAL TO DATE QUANTITY AmOLINT 0.00 5000 0,00 $0 GO 000 $0,00 0.00 50.00 1000 $1,167.62 28.00 $756 84 1.00 $3,546.04 0 00 $0.00 000 50.00 0,00 5000 000 SO 00 0.00 50.00 0.00 $0,00 0.00 50.00 0.00 50 00 000 50.00 1100 00,00 0 00 50.00 0.00 50.80 577,335.25 0.00 50 00 0,00 50.00 0 00 50.00 0.00 5000 0.00 50 00 0,00 50.00 0 00 00.00 0.00 50.01 0.00 50.00 0.00 50 00 0.00 50 00 0.00 50 Oo 0.00 5000 0 00 50 00 0.00 50.00 000 50.00 50.00 LS 1 53.500.00 53,500.00 0 00 50.00 0 00 S0.00 LS 1 91.070.30 51.070.30 0,00 50.00 0.00 50.00 SY 4,090 51 60 55,544.00 0 00 $0,00 0,00 $0 00 EA 0 5274 15 S1,370.75 0,00 5000 0.07 50.00 IN 531 551.48 507,335.38 0,00 50.00 0.00 50.00 GAL 236 51.96 5462.56 0.00 50.00 0.00 50.00 HR 0 50.01 $0.04 0.00 50.00 000 50.07 540,283,53 50 00 50 00 TOTALS - BASE CONTRACT $1,189,510,33 $293,581.04 $293,581.04 Til CrIN ,L\KE FLN-10 A YO COU CIL CO U ICTIO DATE: CONSENT ITEM # June 21, 2016 AGENDA ITEM: Inwood Trunk Watennain Improvements — Pay Request No. 2 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGEST_ED ORDER OF .BL1S1NESS if removed jn tlu' Consent Agenda): Questions .from Council to ...... ........ Mayor Facilitates - Public Input, if Appropriate__ , „ „ Facilitates Call for Motion ...... ....... Mayor & City Council - Discussion ....... . ..... Mayor & City Council Action on Motion... ..... ..... Mayor Facilitates POLICY RECOMMENDER: Engineering. 11 FISCAL IMPACT: None, Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the Inwood Trunk Watermain hnprovements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Northdale Construction Company, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $359,433.69. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $37,316,04. -- page City Council Meeting [Consent Agenda Item 11J June 21, 2016 RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the Inwood Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Northdale Construction Conipany, Inc. in the amount of $359,433.69 for the Inwood Trunk Watermain Improvements". ATTACH MENT(S): . Partial Pay Estimate No. 2 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2 INWOO© AVENUE TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 2014.130 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. ENGINEERING, inc. PERIOD OF ESTIMATE FROM 5/1/2016 TO 5/31/2016 CONTRACTOR: NORTHDALE CONSTRUCTION COMPANY, INC. 9760 71ST STREET NE ALBERTVILLE, MN 55301 ATTN: PHILIP LESNAR CONTRACT CHANGE ORDER SUM Approval Date Additions Dedu TOTALS NET CHANGE ARY Amount $0.00 $0.00 PAY ESTIMATE SUMMARY 1. Original Contract Amount ctions 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. `Stored Materials 6. Subtotal (4+5) 7. Retainage* 8, Previous Payments 0.00 1 9. Amount Due (6-7-8) *Detailed Breakdown Attached CONTRACT TIME START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: 3/23/2016 8/26/2016 9/30/2016 ORIGINAL DAYS 191 REVISED DAYS 0 REMAINING 122 ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 6/10/2016 DATE CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the hest of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA CONTRACTOR 6Y BY DATE FOCUS Engineering, inc. DATE $1,411,737,31 $0.00 $1,411,737,31 $746,320.74 $0.00 $746,320.74 $37,316,04 $349,571.01 $359,433.69 ON SCHEDULE YES NO PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO, 2 INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS F S C S ENGINEERING, inc. CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014.130 CONTRACT THIS PERIOD TOTAL ro DATE ITEM DESCRIPTION OF PAY CI EM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTIP! AMOUNT DIVISION 1- GENERAL 1 MOBILIZATION 15 L $64,800 oa $64,140,00 o oo Som 130 564,000L40 2 TRAFFIC CONTROL LS $ 522,945,00 $22,915 00 0.25 $5,736.25 7.50 $11,172.50 3 SILT FENCE, MACHINE SLICED LF 600 13.03 57,878,40 95 00 1392,35 2.00 5326.00 1 4 CLICAR AND GRUB TREE EA 6 5750 00 51,590 DO 0.00 50.00 0 50 00 ' 5 DITCH CHECK EA 10 5104.50 51,015.00 0.00 50.00 0 MOO SUBTOTAL- DIVISION 1 595,768,00 56,128 60 $77,093.50 DIVISION 2 - WATERMAIN 1 CONNECT TO EXISTING 3" WATERMAN EA 1 57483.75 $7,983 75 0 50 00 0 $0.00 2 CONNECT TO 5XISTING 16" WATERMAN EA 2 511,187 61 526,375 22 0 50.00 1 $13.187.61 3 HYDRANT EA 11 54,431,40 51E1,745.40 4 517,725 60 6 $26,588.18 4 HYDRANT EXTENSION LE 6 51,628,30 59,772 89 3.5 55,700.80 3 S $5,700 no 5 6" GATE VALVE AND BOX EA 10 52,176.05 $24,760.80 4 59,904.32 6 511,85613 6 8" GATF VALVE AND BOX EA 3 52,920.0S 9,760 15 1 52,920.05 1 $2,92005 7 12" GATE VALVE AND BOX EA 2 51,117.60 55,235 20 0 50.00 2 58,236.20 8 16" BUTTERFLY VALVE AND 1108 EA 13 $10,711.98 5203,527 62 6 5E4,271.88 9 595.107.82 9 1" CORPORATION STOP WITH FUSIBLE SADDLE EA 3 5709.63 51,128,39 1 5709,63 3 52.128.69 10 1" CURB STOP AND CORR BOX EA 3 $775 20 S2,325.30 2 51,550.911 3 52,325 60 11 1" COPPER WATER SERVICE wHE LF 100 550 97 55,097 DO 61 53,109 17 81 54,128 57 12 3' DUCII1E IRON WATERMAN PIPE, CLASS 52 1$ 75 563,87 51,7-30,2S 43 57,746 41 85 5 59,160.89 13 8" DUCTILE IRON WATERMAN PIPE, CLASS $2 LF 96 570 32 56,750.72 22 51,517.04 22 51,617 04 14 12" DHCARE IRON WATERMAN PIPE. CLASS $2 LT 28 5103.70 $1,6=13.60 1 5103 70 25 75 $2,799.03 15 16" pm -nu IRON WATERmAIN PIPE, CLASS S2 LB 25 5126913 53,171,50 0 SO 00 30 $3.809 40 16 16" NUPE DIPS OR 11 WATERMAN. DIRECTIONAL DRILL LF 11,015 579.75 5323,371 25 2,847 5212.813.25 5,313 6397,116 75 17 DUCTILE IRON FITTINGS LB 5.810 510 74 S62,339.40 3,177 531,120,93 1,851 552.099 74 18 HORIZONTAL DIRECTIONAL DRIU.ING 0036 PI15 LS 1 S10,462,20 549,162.20 0 25 512,365.55 0.50 $21,731 10 19 WATER SERVICE CONNECRON PITS LS 1 57,00000 57,009.00 0.34 52,38000 9 67 $1.690 00 20 1RIVIEW TEST STATION MARKER EA io 5156.02 52,808.36 0 50,00 0 50.00 • . .•... $ SUBTOTAL - DIVISION 2 51,310,012 71 5371,973.78 $668,763 36 DIVISION 3 STORM SEWER SALVAGE CONCRETE 15118 CULVERT IF 60 515 00 5900.00 0 50.00 14 5210,00 2 tIFSTALL SALVAGED PIPE CU1VER1 LF 60 $31 11 $1,866.60 $243.33 8 $2.43,88 SUBTOTAL . DIVISION 3 52,766.60 5218 53 $158 58 DIVISION 4 - STREET CONSTRUCTION 1 SALVAGE AND REINSTALL MAILBOX EA 2 $165.00 5330.00 5000 50 00 2 SALVAGE AND REINSTALL SIGN CA 13 5220.00 52,860.00 50.00 SD 00 SUBTOTAL - DIVISION 4 53,190 00 Sam so oo TOTALS 51,111,737.31 5378,351,26 5146,320 74 1. (.11"1' KE FL \il() AYO COU CIL CO U ICATIO DATE: CONSENT ITEM # AGENDA ITEM: Inwood Booster Station Improvements — Pay Request No. 1 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director June 21, 2016 SUG(;ESTEI) ORDER OF BUSINESS if ..etnoved fi om the Consent Agenda): - Questions from Council to Mayor Facilitates - Public input, if Appropriate_ Facilitates - Call for Motion .............. Mayor & City (Totaled - Discussion ..... ....... ..... ......... ..... ............. Mayor & City Council - Action on ..... ...... ..... ..... Mayor Facilitates POLICY RECOMMENDER: Engineering. 12 FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 1 for the Inwood Booster Station Improvements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Magney Construction, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 1 in the amount of $88,980.80. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $4,683.20. -- page 1 -- City Council Meeting [Consent Agenda Item 12] June 21, 2016 RECOMMENDATION: Staff is recommending that the City Council consider approving, as part ()Pile Consent Agenda, Pay Request No. 1 for the Inwood Booster Station Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. I to Magney Construction, Inc. in the amount of $88,980.80 for the Inwood Booster Station Improvements". ATT AcHMENT 1 Partial Pay Estimate No. 1 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. INWOOD BOOSTER STATION IMPROVEMENTS PROJECT NO. 2014.129 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval I Atnount Date Additions Deductions TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: $0.00 $0,00 $0.00 ZOSROF901 CONTRACT TIME 4/28/2016 10/28/2016 11/25/2016 ORIGINAL DAYS REVISED DAYS REMAINING ENGINEERING, inc. PERIOD OF ESTIMATE FROM 4/28/2016 TO 5/31/2016 CONTRACTOR: MAGNEY CONSTRUCTION, INC, 1401 PARK ROAD CHANHASSEN, MN 55317 PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4, +Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached 211 0 178 $1,308,404.00 $0,00 $1,308,404.00 $93,664,00 $0.00 $93,664,00 $4,683,20 $0.00 $88,980.80 ON SCHEDULE YES NO ENGINEER'S CERTIFICATION: MSA P OFESSIONAL SERVICES The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed In accordance 'ENG with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, Information and belief the work covered by this payment estimate has been completed In accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was Issued and payments DATE received from the owner, and that current payment shown herein is now due. DATE CONTRACTOR APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA Y BY BY DATE FOCUS Engineering, Inc, DATE PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 1 INWOOD BOOSTER STATION IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2014.129 ITEM DESCRIPTION OF PAY ITEM S ENGINEERING, inc. CONTRACT THIS PERIOD TOTAL TO DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY ANIOUNT QUANTITY AMOUNT DIVISION 1 - GENERAL MOBIUZATION 1.5 1 555,000,00 505,000.00 9.50 527,500.00 0 50 $17,500 GO 174553 CONTROL 1.5 1 5700,00 1700 00 0,60 5420.00 0.60 5420.00 3 SILT FENCE LF 240 03.00 572000 120 $360.00 120 5360.00 4 CLEARING AND GRUBBING LS 1 52,000.00 52,00000 1 52,000.00 1 52,000 00 TEMPORARY ROCK CONSTRUCTION ENTRANCE ltlA 1 51,000.00 51,000.00 1 51,000 00 1 $1,000 00 STREET SWEEPING HR 10 5105 00 51,050 00 0 50.00 0 50 00 SITE RESTORATION 15 1 $4,800,00 $4.80000 0 $0.00 0 5000 SUBTOTAL . DIVGION 1 565,270 00 531,28000 $31,280.00 DIVISION 2 . WATER MAIN 5 CONNECT TO EXISTING WATERMAIN AND SERVICE EA 3 $1.500.00 54,500 00 3 54,500.00 3 54.500.00 9 1.5" COPPER WAIER SERVICE PIPE LE 65 550.00 53,250.00 65 53,250.00 65 $3,250 00 10 12' DUCTILE IRON WATERMAIN PPE, CLASS 52 LE 100 5120.00 512.000,00 100 $12,000 00 100 512000,00 11 DUCTILE IRON FITTINGS LB 344 $15.00 55,504.00 344 55,504.00 344 $5,504.00 SUBTOTAL -DIVISION 2 525,25400 525,234.06 $25,254 00 I DIVISION 3. STORM SEWER 12 10" PvC ORAIN LF 15 $50.00 5750.00 0 $C.00 0 50.00 13 1B" PCP STORM SEWER PIPE, C1A55 5 LF 130 550,00 06,500 00 0 50,00 0 50,00 14 18" RCP RARE() END SECTION EA 1 $1,500,00 $1,500.00 0 50 00 0 SO 00 15 CATCH BAS1N/MANHOLE co 1 $3,000,00 56,000 00 0 $0,00 0 5000 16 RANDOM R1ERAP CLASS III (CV) 11 10 $160.130 51,600,00 0 10.00 0 $0,00 SUBTOTAL - DIVISION 3 $16,350.00 5000 50.00 DIVISION 4 - DRIVEWAY CONSTRUCTION 17 COMMON EXCAVATION VG CY 690 520.00 5134300 00 690 513,80000 690 513,500.00 19 SELECT GRANULAR BORROW Wl CY 110 $25 00 52,750.00 0 $0.00 0 $0.00 19 SUBGRADE PREPARATION LS 1 51,40000 51,400.00 0 50.00 0 $0.00 20 AGGREGATE BASE CLASS 5 TON 140 522.00 53,0E10.00 0 $0.00 0 50.00 21 TYPE. SP 9.5 WEAR COURSE MIX (2,02 TON 50 595 00 54.750.00 D 5000 0 50.00 22 4" CONCRETE SIDEWALK SY Al 170.00 S2.570.00 0 SO 00 0 $0.00 23 SEGMENTAL RETAINING WALL FF 480 523,00 $11,040.00 0 50,00 0 $0 00 24 SPLIT RAG FENCE LF 120 $17.00 52.040.00 0 5100 0 50 00 25 GUARD POST EA 3 $350.00 S1.050.00 0 50.00 0 SO 00 26 6" PERFORATED PVC DRAIN LE 140 540.00 55,600.00 0 $0.00 0 50 00 27 a" 91201 DRAIN EA 5 590000 $4,500 00 0 50.00 0 50 DO 28 ROOT DRAIN COLLECTION EA 5 5900.00 $4,500.00 0 50 00 0 50.00 29 OBANTGE CLEANOUT EA 1 5900 00 $900.00 0 5000 0 $11.00 SUBTOTAL - DIVISION 4 $58,280,00 513,80000 513.80000 1 30 OGNSION 5 - BOOSTER FACILITY 31 Supervision 32 Bond & Insurance 31000 Concrete Won 32000 Rebar 33516 .1eavy Duty Concrete Poor Fin,sh 42000 Masonry Work 55000 Moo, Metals 61000 Roue'. Carpentry 62210 Plastic Trisrn 71113 B4terl0100Dansproofing 72113 1n5u0ati0n (below grade) 72126 816wn Fiberglass Imulation 72726 Nuid Applted Membrane An' Barner 73113 ANahaft 74613 Moat Soffit & Fascia, gutters & downspouts 74646 Mineral Fiber Siding 70200 Joint Sealants 81600 FRP Doors 88100 Glass & G1,44,6g 83410 Translucent W.nclows 97750 FRP Surface laminated daneh 99600 High 4erformance Coating 300459 Warnmg Signs LS 518,550.00 $18,550.00 0,20 $3,710 00 0 53,710 00 LS $19,620.00 519,62000 1 519,620.00 1 519,620.00 LS 1 558,760.00 108,760 00 0 SO 00 0 50 00 L5 $5,100 00 55,100,00 0 50.00 0 SO 00 LS $1,860.00 51.860.00 0 50,00 0 50.00 15 570,490 00 570,480.00 0 $0.00 0 50.00 L5 1 53,350 00 $3,350.00 0 5000 0 Sam Ls 1 $25,500,00 525.500.00 0 $0.00 0 50 00 L5 1 51,170.00 51,170.00 0 1030 0 00.00 L5 1 Soo oo $670.50 0 $0,00 0 50.00 15 1 $1,250.00 $1,250.00 0 50.00 0 $0.00 LS 1 52.700,00 52,70000 0 00.00 0 80.00 L5 1 54,000 00 $4,000,00 0 50,00 0 $0.00 LS 1 $6,600,00 $6,60000 0 So oo o 50.00 15 1 56,55000 $6,550.00 0 50.00 0 50.00 L5 1 510,600.00 $10,600.00 0 50 00 0 $0.00 L5 1 S3.210.00 53,210,00 0 50.00 0 00.00 L5 1 511.950,00 $11,950.0D 0 50.00 0 10.00 LS 1 5500 00 550000 0 50 00 0 50 00 L5 1 59.960,00 59,961400 0 50,00 0 50.00 LS 1 $9,640.00 59,640 00 0 $0 00 0 00,(10 L5 2 513,400 00 $13,400.00 0 50.00 0 50,00 15 1 $200.00 5200,00 50.00 0 5000 ITEM DESCRIPTION OF PAY ITEM 104436 ;ire Extingu,shPrs 220000 3550 230000 HOC 20500 6344,r,a1 312305 Earthwork 33130C DIsfofection of Water Storag. Str.turas 402323 Process Pprg 412223 Portable Hand Chain Ho:st & Troiley 444200 Water Sv,stern Stwne Tanks 444256 Vertical Split Case Booster Pumps 444416 Ga, Chlormatton Sytem 33 SCADA INTEGRA-ION ANb 000IEM IMPROVEMENTS (SCADA CONTRACT° 34 PROCESS INSTRUMENTATfON AND CONTROL SYSTErvt INTEGRATOR) 35 230 <1,V GENERATOR SET 36 UTILITY ALLOWANCE (ELECTRIC, NATURAL GAS, TELECOMMUNICATION/0 37 HOLDING TANK AND ASSOCIATED PIPING 3R EROStON CONTROL BLANKET suarorrAi DIVJ5ION 5 TOTALS CONTRACT UNIT QUANTITY UNIT PFUCE 15 $350 00 LS 1 522,300 00 LS 5 $46,400.00 LS 1 $79,800 00 LS $7,880 00 LS 1 $950.00 5111,400.0o 0 1 $1.200.00 LS 1 52320500 $78,200.00 LS 1 $101,500.00 LS 1 $30,000 00 LS 1 $00.000.00 $105,000.00 L5 1 $10.000,00 L5 1 520,000 00 SY 625 52,00 THIS PERIOD TOTAL 700456 AMOUNT QUANTITY AMOUNT QUANTITY AMOUN T 5350.00 0 3000 0 50,00 '- 522,500.00 0 50 00 0 50 00 546,400 DO 0 So au 0 50.00 579,80000 0 SC 00 0 50,00 57,880 00 0 5000 0 5000 5950.00 0 50,00 0 50.00 5111,400.00 0 50.00 0 SO 00 51,200 OC 0 50 00 0 50.00 526,200 00 0 50.00 0 50 00 57E1,200.00 0 50.00 0 50 00 $101,500.00 0 50.02 50 00 530,000.00 0 SO 00 $0 00 5711,000.00 0 50.00 SO 00 5105.000.00 SO 00 50.00 510,000,00 50.00 0 50.00 5.70,000 00 SO co 50.00 51,250 00 50.00 50,00 51,143,250.00 123.330,00 523,330,00 51,308,401.00 $93,664.00 593,664 00 j 1-1W CITY OF K E ELM() AYO COU CIL CO U ICATIO DATE: CONSENT ITEM # June 21, 2016 14 AGENDA ITEM: 2016 Street Full Depth Patching Accept Quotes and Award Contract SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ()ItI)Elt OF 1313SINESS (i1).e.mllyed ti-opt the P)tisent Questions front Council to Staff . NI ayor Facili tales Public Input, 11. Appropriate................................................ Nlayor Facilitates Call for Motion._ ...... ..... ........ ...... ........ ........ „Mayor & City Council 1)iscussion.. Mayor & (l'ity Council Action on Motion ........ .............. ............... .............. ............. Mayor Facilitates POLICY RECOMMENDER: Engineering, FISCAL IMPACT: $55,820.00 to be funded from the General Fund; $45.8k from the street maintenance budget and $10k to be funded with savings in public works contractor dollars. The 2016 budget included contractor fees for road maintenance being covered through this program. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor quotes and awarding a contract for the 2016 Street Full Depth Patching project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In addition to the City's annual street maintenance work completed by Public Works staff, the City contracts out street maintenance for crack sealing, seal coating, occasional mill and overlay work and full depth patch repairs. This work is part of the City annual street maintenance budget. To date, contractor bids or quotes have been received for the 2016 Crack Seal Project, the 2016 Seal Coat Project and the 2016 Overlay Project. In each case, the bids or quotes have been favorable, coining in well under budget. On May 11, 2016, staff received two contractor quotes to complete full depth street patching work along Strect North within the Homestead neighborhood. The work will repair localized areas of pavement distress near the entrance of the neighborhood where the street is in significant disrepair. The work will -- page City Council Meeting [Consent Agenda Item X] June 21, 2016 serve to extend the useful life of this roadway and will help defer the neighborhood streets from a more significant street improvement project. It is recommended to have this work completed in 2016. In 2017, all streets in the neighborhood are scheduled to be seal coated. To comply with competitive bidding law for contracts between $25,000 and $100,000, the City may use direct negotiation. When direct negotiation is used, two quotes must be obtained and kept on file for the period of one year. Contractor quotes were obtained from local, reputable paving contractors with the following results: Hardrives, Inc. = $55,820.00. T.A. Schifsky & Sons, Inc. = $68,040.00. The breakdown of these quote totals can be seen in the attached Contracts, with staff recommending the low quote of $55,820.00 from Hardrives, Inc. RECOMMENDATION: Staff is recommending that the City Council accept the quotes and award a Contract to Hardrives, Inc. If removed from consent, the recommended motion for this action is as follows: "Move to accept the quotes and award a Contract to Hardrives, Inc. in the amount of $55,820.00 for the 2016 Street Full Depth Patching Project." ATTACIJMENT(S): 1, Hardrives, Inc. Construction Contract for the 2016 Street Full Depth Patching Project. 2. T.A. Schifsky & Sons, Inc. Construction Contract for the 2016 Street Full Depth Patching Project. -- page 2 -- State of Minnesota Washington County CONSTRUCTION CONTRACT FOR THE 2016 STREET FULL DEPTH PATCHING PROJECT LAKE ELMO, MINNESOTA This Contract, made this 215' day of June 2016, by the City of Lake Elmo, Minnesota (herinafter called the "Owner") and Hardrives, Inc. (hereinafter called the "Contractor"). WITNESSETH that the parties hereto agree as follows: The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat, telephone, water, sanitary facilities, traffic control, temporary facilities, and all other facilities and incidentals, including profit and overhead, necessary for the performance, testing, start-up, and completion of the work as described herein: DESCRIPTION OF WORK: The Contractor shall complete full -depth pavement patch repairs along 14''' Street North in Lake Elmo, MN at the direction and in the locations specified by the City. All work shall be completed within the specified time frame and under the terms and conditions provided within this Construction Contract, and in accordance with the "General Conditions" shown in this contract. The contractor shall complete the proposed work by SEPTEMBER 30, 2016. The extents of the patch excavation area shall be marked in the field by the City and must be sawcut perpendicular across the entire street section from lip of curb to lip of curb, Sawcutting is incidental to the patching work. Full -depth patching shall include the removal of the entire pavement surface layer, regardless of its thickness, over the patching area. A Test Roll shall be completed with a fully loaded aggregate tntck over the street and is incidental to the patching work. The existing aggregate base areas that pass a Test Roll, as determined by the City inspector, shall be toleranced and re -compacted prior to paving. The areas that do not pass a Test Roll, as determined by the City inspector, shall receive new Class 6 aggregate base material to a depth specified by the City. Each excavation shall be inspected by the City to determine if additional base material removal is needed to provide for a firm support. The aggregate base shall be toleranced to meet a minimum 2`" crown to facilitate drainage. The bituminous surface shall be replaced using two compacted layers and shall include tack coat between them. The Bituminous Base Course (SPNWB230B) shall be a minimum 1.5" thick and the Bituminous Wear Course (SPWEA240B) shall be a minimum 1.5" thick, All bituminous testing shall be in accordance with MnDOT 2360 and is incidental to the patching Nv ork. The test procedure shall be the Ordinary Compaction Method, Aggregate gradation testing shall be as specified in MnDOT 2211 and MnDOT 3138. Water shall be applied at such times and in such amounts as necessary for proper aggregate compaction. The City will make payment for the whole contract upon acceptance by the City of all work required hereunder and in compliance with all the terms and conditions of this contract. Payment to the Contractor will be made for only the actual quantities of work performed using the unit prices provided within this Contract and listed below, except that the total amount cannot exceed $55,820 without prior written authorization by the City Engineer. All materials, labor, tools and equipment needed to complete full -depth pavement repair work that is not specifically itemized below with a unit price and estimated quantity shall be incidental to the work. The City may add or reduce the project quantities in the best interest of the City. Mobilization 1 LS - $3,000.00 Remove Bituminous and Tolerance — 3,700 SY x $2.85/SY = $10,545,00 1.5" SPNWB230B — 350 Tons x $52.00/Ton $18,200,00 1,5" SPWEA240B — 350 Tons x $54.50/Ton = $19,075.00 Remove & Replace Class 6 Aggregate Base — 500 SY x $10.00/SY = $5,000.00 TOTAL ESTIMATED AMOUNT: $55,820.00 IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written. (Contractor) (City of Loke Elmo) Project No, 2016.115 General Conditions for 2016 Patching Project Page 1 of 2 GENERAL CONDITIONS CHANGES IN WORK. - The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an equitable adjustment will be made, and this contract will be modified accordingly by a "Contract Change Order". No charge for any extra work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore stated in the order, INSPECTION OF WORK. - All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have the right to reject defective material and workmanship or require its correction, COMPLETION OF WORK. - If the Contractor refuses or fails to complete the work within the time specified in this contract, or any extension thereof, the Owner may terminate the Contractor's rights to proceed. In such event the Owner may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor wit be liable for the amount thereof; Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the completion of the work due to unforeseeable causes beyond the Contractor's control and without Contractor's fault or negligence. IV. RELEASES. - Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected with the work have been paid as required by the Owner. V. OBLIGATION TO DISCHARGE LIENS. - Acceptance by the Owner of the completed work performed by the Contractor and payment therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge any and all liens for the benefit of subcontractors, laborers, material -person, or any other persons performing labor upon the work or furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the property, or interest of the Owner. VI. NOTICES AND APPROVAL IN WRITING. - Any notice, consent, or other act to be given or done hereunder will be valid only if in writing. VII, CLEANING UP. - The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work shall remove from the premises all rubbish, implements and surplus materials, VIII. WARRANTY, - Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner, correct such defective work as approved by the Owner. IX, IDEMNIFICATION. - Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work under the contract. X. WORKERS' COMPENSATION INSURANCE, - Contractor shall provide a certificate of insurance showing evidence of workers' compensation coverage or provide evidence of qualification as a self -insurer of workers' compensation. Xl. LIABILITY INSURANCE REQUIREMENTS, — A certificate of insurance acceptable to the City shall be filed with the City prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city. Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, subcontractors, products -completed operations, personal injury and advertising injury, and contractually -assumed liability. The city shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non -owned autos. Project No. 2016,115 General Conditions for 2016 Patching Project Page 2 of 2 State of Minnesota Washington County CONSTRUCTION CONTRACT FOR THE 2U16STREET FULL DEPTH PATCHING PROJECT This Contract, made this 21" day of June ZOlEi by the City of Lake Elmo, Minnesota (herinafter called the "Owner") and T.A. Schibkv&Sons, Inc. (hereinafter called the "[nntractor^). vVITNESSETHthat the parties hereto agree asfollows: The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat, telephone, water, sanitary facilities, traffic control, temporary facilities, and all other facilities and incidentals, including profit and overhead, necessary for the performance, testing, start-up' and completion ofthe work as described herein: DESCRIPTION OF WORK: The Contractor shall complete fuU-depth pavement patch repairs dpn� l4*��ct Nnub in Lake Elmo, MN mthe direction and in the locations specified bythe City. All work shall be completed within the specified time bnmc and under the terms and conditions provided within this Construction Contract, and in accordance with the -0cnom| Conditions" shown in this contract, The contractor shall complete the proposed work hy SEPTQM0ER30,%0lh, The extents ofthe patch excavation area shall hrmarked in the field hythe City and must bcmwmmperpendicular across the entire street section from lip n[curb mlip ofcurb. Savzunincyisincidental uathe patching work. 8W-depth patching shall include the removal u[the entire pavement surface iuycc regardless ofits thickness, over the patching area, A Test Rui| shall be completed with q fully loaded aggregate truck over the street and is incidental to ,he patching "w,t. The existing aggregate 6uo�vnca�Gbupuo u T�o�RoU. usdo�mn�x�d 6y the inspector, shall kcm1cnsnced and re -compacted prior to paving. The areas that do not pass aTest Roll, mdetermined hy the City inspector, shall receive new Class 6 aggregate base mu/c,io| /oudepth specified by the City, Each excavation shall be inspected by the City to drtennine if additional 6usumxterin| removal is needed *pmnn provide u� Th�u��,��ehascd`oU hc*|cmxcod to meet mininnom2q crown to facilitate drainage, The bituminous surface shall be replaced using two compacted layers and xhnU include tack coat between them, The Bituminous Base Course (SPN\w823UB)shall huaminimom \.5-thick and the BimnniooumWear Course (SyYVEA24OB) shall 6e All bituminous testing shall be ioaccordance with MDOT2]0O and is incidental to the patching work. The test procedure shall be the Ordinary Compaction Met���r�a�gmdm6nn �xinRuhuU be as specified in MnD0T2211 and NnD0T3|38. VVmor shall be applied at such times and in such arn0lints as necessary for proper aggregate compaction, The City will make payment for the whole contract upon acceptance by the City of all work required hereunder and in compliance with all the terms and conditions of this contract. Payment to the Contractor will b, made for only the uuou| quantities of work performed using the unit prices provided within this Contract and listed below. except that the total amount cannot exceed $55.820 without prior written authorization by the City 2ngine*i% All materials, labor, tools and equipment needed mcomplete foU'depd` pavement repair work that ionot specifically itemized below with aoni\ price and estimated quantity shall be iu6dcnm| to the work. The City may add n,reduce the project quantities inthe best interest o[the City, Mobilization i LS—Iodvdcd at no charge. Remove Bituminous and Tolerance —3,7OUSYu$l70SY~$|].69O�00 l.5''SPNVV82JOB-350Tons x970.O0/Ton~$24.j00.O0 |j''3PYVEA24O0-35OTons x07|.08/Ton~$24,85000 Remove 8LReplace Class 6Aggregate Base —500SYxS1V.00/3Y~$5.00O.0O TOTAL ESTIMATED AMOUNT: $68,040.00 IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written. (Contractor) (City of Lake Elmo) Project wp2oz6,zzs General Conditions for 2016 Patching Project Page 1 of 2 GENERAL CONDITIONS CHANGES IN WORK, - The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an equitable adjustment will be made, and this contract will be modified accordingly by a "Contract Change Order". No charge for any extra work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore stated in the order, 1. INSPECTION OF WORK, - All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who wit have the right to reject defective material and workmanship or require its correction. 111. COMPLETION OF WORK. - If the Contractor refuses or fails to complete the work within the time specified in this contract, or any extension thereof, the Owner may terminate the Contractor's rights to proceed. In such event the Owner may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the completion of the work due to unforeseeable causes beyond the Contractor's control and without Contractor's fault or negligence. IV. RELEASES. - Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected with the work have been paid as required by the Owner. V. OBLIGATION TO DISCHARGE LIENS. - Acceptance by the Owner of the completed work performed by the Contractor and payment therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge any and all liens for the benefit of subcontractors, laborers, material -person, or any other persons performing labor upon the work or furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the property, or interest of the Owner. VI. NOTICES AND APPROVAL IN WRITING. - Any notice, consent, or other act to be given or done hereunder will be valid only if in writing. VII. CLEANING UP. - The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work shall remove from the premises all rubbish, implements and surplus materials. VIII. WARRANTY. - Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner, correct such defective work as approved by the Owner. IX. IDEMNIFICATION. - Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work under the contract. X. WORKERS' COMPENSATION INSURANCE. - Contractor shall provide a certificate of insurance showing evidence of workers' compensation coverage or provide evidence of qualification as a self -insurer of workers' compensation. XI. LIABILITY INSURANCE REQUIREMENTS, — A certificate of insurance acceptable to the City shall be filed with the City prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city. Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, subcontractors, products -completed operations, personal injury and advertising injury, and contractually -assumed liability. The city shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,900,000 each accident and an aggregate limit of not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non -owned autos. Project No, 2016.115 General Conditions for 2016 Patching Project Page 2 of 2 IN: (Try (), LAKE ELM() MAYOR AND COUNCIL COMMUNICATION DATE: 6/21/2016 CONSENT ITEM #: 15 AGENDA ITEM: Requested Amendments to Accessory Structure Ordinance SUBMITTED BY: Emily Becker, City Planner THROUGH: Kristina Handt, City Administrator REVIEWED BY: Stephen Wensman, Planning Director BACKGROUND: The Planning Commission has made recommendations to the City Council on three changes pertaining to accessory structures. The first amendment pertains to fish houses. At its May 3, 2016 meeting, City Council directed Staff to amend the City's Accessory Structure ordinance to exempt "fish houses" that are 120 square feet or less in size from the requirement that principal structures be constructed or accessory use be located on lots prior to accessory structures in the Rural Single Family Zoning District. The request was made due to a significant number of non-confonning lot sizes in the Rural Single Family Zoning District upon which a house would likely not ineet setback requirements. Because a significant number of these lots could not be built upon without first obtaining a variance, the request was made so that these lots could be utilized for the recreational purpose a fish house would allow. Accessory structures are not allowed to be erected prior to the existence of or issuance of a building permit for a principal structure, and a variance would not allow the situation, so the only remedy is by text amendment. The second amendment pertains to Section 154.406, Subd. D, an exception provision that allows accessory structures to be located nearer to the front lot line than the principal structure. The Planning Commission recommends the Council strike the language that allows the exception to be made by Resolution of the City Council. Staff believes the exception is a defacto variance without findings. The City Attorney has also given support for this amendment. The variance process is the appropriate mechanism to grant such exceptions. Finally, the third proposed amendment is to the definition of "Storage or Tool Shed" in Section 154.213. Staff recommends amending the defined size of such a shed from 160 square feet to 200 square feet in order to align it with MN State Building Code. ISSUE BEFORE COUNCIL; The City Council should consider the following: City Council Meeting 6/21/2016 Consent Agenda Item #15 1) If fish houses, with certain provisions, should be exempt from the requirement that principal structures be constructed on lots prior to accessory structures. The Council should also consider what those provisions should be. 2) If the language in Section 154.406, Subd. D of the Zoning Code that allows accessory structures to be located nearer to the front lot line than the principal structure by Resolution of the City Council should be stricken. Striking this language will require applicants to go through the variance process. 3) If the definition of "Tool Shed" in Section 154.213, Subd B, should be amended by changing the defined size from 160 square feet to 200 square feet to align with MN State Building Code and specifying in the definition that it must comply with the maximum area requirements of the zoning district, providing a principal structure exists on the lot. PROPOSAL DETAILS/ANALYSIS: Fish House Exemption: Definition. The definition of water -oriented accessory structure or facility in Lake Elmo's City Code lists fish houses as an example of such a structure. Water -oriented accessory structures are exempt from setback regulations of the Shoreland Overlay District if certain provisions are met including: not exceeding a height of ten feet; not being over 250 square feet in size; being set back at least ten feet from the Ordinary High Water Level (OHWL) on a recreational development lake and 50 feet from the OHWL on a natural environment lake; being treated to reduce visibility as viewed from public waters; and cannot be used for human habitation or contain water supply or sewage treatment facilities. The Code does not currently clearly define fish houses. Restriction. Because fish houses are classified as accessory structures, regulations of accessory structures must be met. The Shoreland Ordinance allows only one water oriented structure per lot. By City Code, no accessory structure can be constructed or accessory use be located until a building permit has been issued for a primary structure on a lot. This Code provision is typical in cities in order to maintain control over use of properties for storage and to protect the City against a proliferation of unwanted storage structures. Logic Behind Zoning District Restriction. It is recommended that if an exemption for fish houses from the requirement of a principal structure is considered, the exemption should be restricted only to the RS - Rural Single Family Zoning District for a nuinber of reasons. First, there are a number of lots in this zoning district that are non -conforming, and on which a house could not be built without a variance. Additionally, many of the lots in the RS District are located adjacent to a lake, and allowing fish houses to exist on lots without primary structures would allow owners who do not wish to construct a primary structure to enjoy recreation on the lake without having to haul their fish house to the lake each winter season. Potentially -Affected Parcels. There are currently 221 parcels located in the Rural Single Family District on which a principal structure does not exist. 123 of these parcels are located on a lot adjacent to a lake. 39 of these parcels are a half acre in size or more. A map is included as an addendum to this report to illustrate the locations of these parcels. 2 City Council Meeting 6/21/2016 Consent Agenda Item #15 Regulation. Fish houses are considered accessory structures and therefore will require a Certificate of Zoning Compliance, as any accessory structure located on a property that does not require a building permit requires this Certificate. It is at this time that Staff will be able to determine if most of the requirements of a fish house outlined in its definition are met. Of course, some requirements will not easily be determined, and there may be need for code compliance investigations if complaints are received or it is observed by the City that a property is in violation. Potential Impacts. There are a number of potential impacts that may result from allowing fish houses to exist on parcels without primary structures. First, fish houses may be used solely as storage. Even though the definition outlines that they may not be used for storage, it is hard to know and regulate what occurs inside a structure that is not viewable from the street without going through the proper processes. Also, the design of fish houses is not regulated nor do they require a building permit, so the appearance, safety and durability of the structure are at risk. Section 154.406 of the Zoning Code requires that accessory structures are required to be similar or compatible with the design and construction of the piincipal building, but without a principal building, there is nothing by which its exterior appearance can be regulated. Additionally, it is hard to regulate fish houses from being used as dwellings, even though the definition does not allow this. On the other hand, allowing fish houses to be constructed/located on a lot without a primary structure would increase the utility of the lot for the owner without them having to go through a variance process and constructing a primary structure and could potentially benefit neighboring properties as adjacent lots can remain mostly vacant, increasing their peace and privacy. The extra requirements; that a fish house is located on a lot with direct access to a water body; maintains a current fish house license with the Minnesota Department of Natural Resources regardless if it is left on a water body overnight; is 120 square feet or less; and complies with Shoreland regulations and RS Rural Single Family setback requirements, are intended to liinit some of the potential impacts. An additional requirement has been added at the request of a Councilmeinber that was discussed previously, but not addressed is that the parcel on which the fish house is located be a half acre or more. This standard has been added to the Draft Ordinance. Planning Commission Concern. During its discussion of this agenda item, the Planning Commission expressed concern that if every one of these lots had a fish house, it may lead to complaints by the neighbors. 1329uirin2 the Variance Process for an Accessory Structure to be Located Nearer to the Front Lot Line than the Principal Structure: Variance Process, The Board of Adjustment has the power to grant variances to the provisions of this chapter under certain procedures and standards. All requests for variances shall be reviewed in accordance with the required findings. A public hearing is to be held by the Planning Commission, after which findings are considered and a reconunendation is made to the Board of Adjustment. The current process of allowing accessory structures to be located nearer the front lot line than the principal structure by Resolution of the City Council does not follow this process outlined in Section 154.109: Variances of the Zoning Code. City Council Meeting 6/21/2016 Consent Agenda Item ttl5 History. Since 1993, Staff has found that approximately 29 approvals for accessory structures to be located nearer to the front line than the principal structures have been made by Resolution of City Council. Tool Shcd Definition: The proposed definition of "Storage or Tool Shed" would align the City's definition with the Building Code. Currently, the Building Code does not require pennits for structures under 200 square feet. Changing the definition of a Storage or Tool Shed in the City Code would make it consistent with this requirement. The Planning Commission also recommends that that the definition include clarification that one storage or tool shed may be placed on any lot in addition to the number of accessory buildings, provided it complies with the maximum area requirements of the zoning district, providing a principal structure exists on the lot. The current definition had been confusing to Staff and led to misinterpretations. FISCAL IMPACT: Allowing fish houses to be located on lots in the absence of principal structures may increase the amount of time Staff spends in response to code compliance complaints as fish houses may be used for storage or habitation as is not allowed per the proposed ordinance. Requiring the variance process for accessory structures to be located nearer to the front line than the principal structure may increase the amount of time Staff spends on such requests, though the cost of a variance is much higher than the cost of the request of Resolution by City Council ($750.00 vs. $200.00, respectively). The change may also reduce the number of such requests. No fiscal impact is foreseen by amending the definition of a Storage or Tool Shed in this ordinance. OPTIONS; The Council may approve or deny the recommended amendments to the Accessory Structure ordinance as proposed or may edit amendments as deemed appropriate. RECOMMENDATION: Staff respectfully requests, as part of tonight's consent agenda, the Council approve the three proposed changes to the Accessory Structure ordinance: 1) An exemption for fish houses, with certain standards, to the accessory structure requirement that a building permit be issued for a primary structure before an accessory structure or use can exist on a lot. 2) Striking the language that allows an accessory structure to be located nearer the front lot line than the primary structure "by Resolution of the City Council." 4 City Council Meeting 6/27/2016 Consent/Regulor Agenda item #15 ) Amending the definition of "Storage or Tool Shed" in Section 154,213, Subd B, to change defined size from 160 square feet to 200 square feet to align with MN State Building Code and specify in the definition that it must comply with the maximum area requirements of the zoning district, providing a principal structure exists on the lot. If removed from the Consent Agenda, the recommended action can be completed through the following, motion: "i%iove to approve three amendments to the Accessory Structure Ordinance: aI1oing an exception for fish houses that meet certain standards from the requirement that a building permit for a principal structure be issued before an accessory structure can exist on a lot; striking language in Section 154.406, Subd. D of the Zoning Code that allows an accessory structure to be located nearer a front lot line than the principal structure by Resolution of the City Council; amending the definition of Storage or Tool Shed in Section 154.213, Subd. B by increasing square footage requirement for a building permit and adding clarifying language." In addition, Staff is recommending that the City Council authorize summary publication of the approved ordinance through the following ordinance: "Move to adopt Resolution 2016-47, authorizing SIIMIllary publication of Ordinance 08-138" ATTACHMENTS: • Draft Ordinance Accessory Structure Ordinance Amendment. • Resolution 2016-47 Summary Publication of Accessory Structure Ordinance Amendment. • Map depicting parcels potentially affected by the proposed fish house exemption. 5 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08- AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY EXEMPTING FISH HOUSES FROM REQUIREMENT THAT NO ACCESSORY STRUCTURE BE CONSTRUCTED PRIOR TO PRINCIPAL STRUCTURE ON LOT AND STRIKING LANGUAGE THAT ALLOWS ACCESSORY STRUCTURES TO BE LOCATED NEARER TO THE FRONT LINE THAN PRINCIPAL STRUCTURES BY RESOLUTION OF THE CITY COUNCIL SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I: General Provisions; Chapter 11: General Code Provisions by adding the following definition: SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section 213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd. D: Principle Structure Necessary to read the following: B. Definitions. The following words, terms and phrases, when used in this section, and all sections pertaining to accessory buildings or structures, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Agricultural Farm Building. An accessory building used or intended for use on an active commercial food -producing farm operation of more than 20 acres. A Minnesota Pollution Control Agency permit may be required. Detached Domesticated Farm Animal Building. A 1-story accessory building used or intended for the shelter of domestic farm animals and/or related feed or other farm animal supportive materials. The building may require a Minnesota Pollution Control Agency feedlot permit in addition to site and building plan approval. Detached Residential Accessory Building. A 1 -story accessory building primarily used or intended for the storage ofautomobiles and other miscellaneous equipment. Nodoor or other access opening shalt exceed 14feet inheight. Storage or Tool Shed A 1'story accessory building of less than square feet gross area with a maximum roof height of 12 feet. [. Principal Structure Necessary. No accessory building of structures shall be constructed nor accessory use located on a lot until a building permit has been issued for the principal structure to which it is accessory. �he �uk��in�uker�a a�e me�� mus� �e �ococd an a |:� !�a\f ac1� �.� �!zeu� ,no�pv'�tk CeS." W 6 1"m��i�1ZU��e���l��,�����i� reyuietio/zsFamilv Ongfo� �_;nc/��r oJ1 k�����nn*socs ������}�nt u�Nucura� Fea���Ccs ��i u( NaLuce���}��/s� ub�a»�ud (or1���rur1ue. rn��ir�(1u/�mucLb��emoved1r������ru��r,��/\�hi'��G D. Proximity to Principal Structure, Accessory buildings shall maintain a six (6) foot setback from the principal structure. An accessory building nrstructure will be considered as an integral part ofthe principal building ifitis located 6x (6) feet or less from the principal structure' E. StorugeorTool Shodc storage or too[shed as defined in this section may be placed on any lot in addition to the permitted number ofaccessory buildings.:, F. Exempt Structures. The following residential improvements shalt be exempt from the maximum allowed structure size and number requirements in residential districts: 1. Unenciosedpiayhouses 2. Gazebos uptoatotal of1ZUsquare feet in size and a maximum of twelve (12)feet io overall height 3. Detached decks over thirty (3O)inches in height uptnatotal of 1ZOsquare feet in size 4. Outdoor swimming pools 5. Patios 6, Tennis and sport courts 7. Structures, sheds orcoops uptma total of two hundred (]OU) square feet in size used tohouse permitted animals, such as chickens, horses' orother livestock. These structures must not exceed twelve (12) feet in height and must meet all required setbacks per /WPCAguidelines and the City'sanimal ordinances. 8. Water oriented accessory structures as permitted in accordance with the [iLy's 5horeiandOrdinance. SECTION 3.The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Cade; Section 405: Accessory Uses and Structures to read the following: 2 A. Phasing. No accessory use or structure shall be constructed or established on any lot prior to the time of construction of the principal use to which it is accessory. B. Incidental to Principal Use. The accessory use or structure shall be incidental to and customarily associated with the principal use or structure served. C. Subordinate to Principal Use. The accessory use or structure shall be subordinate in area, extent, and purpose to the principal use or structure served. D. Function. The accessory use or structure shall contribute to the comfort, convenience, or necessity of the occupants of the principal use or structure served. E. Location. The accessory use or structure shall be located on the same zoning lot as the principal use or structure. Eiiis.s-)3,isiticRis, Fish i-Ri:Risias2020020-, this codc. R)cated ti Rs ,F3. E. e.y.m?rilpt from DrOviced thet mv!,t: oi more:, wth d octacc..,,,,ss to ooto bmly: r.).rcinp0os -Mth Shoretand oro Drid RS Riii'31 Sif';0(2 Famii sseti„)Eo.,:k nok„,{se oer frav0 c0pi4 stn..;cto.Y.:;', The st pAcl, must maiutail cuqont F1:31Th0u00 oth the M c0C0F.,H)P,t„roei-0ot ReS0i.r-Cen !t. ieft on a 340'. er body over336r0ht, LL.h00 Re'SOUFCE::5 03 30 3 303noi. obu,:flned lor sLructurc s[:!-Li(tuft be 10100000 criorn trie proc,erry wrmIn 00 days. SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Section 404: Accessory Structures, Rural Districts., Subd. D to read the following: D. Structure Location, Rural Districts. No detached garages or other accessory buildings shall be located nearer to the front lot line than the principal building on that lot,, oo )1..i 074 i'^E; SECTION 5. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 6. Adoption Date. This Ordinance 08- was adopted on this day of 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk This Ordinance 08- was published on the day of 2016. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08- AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY EXEMPTING FISH HOUSES FROM REQUIREMENT THAT NO ACCESSORY STRUCTURE BE CONSTRUCTED PRIOR TO PRINCIPAL STRUCTURE ON LOT AND STRIKING LANGUAGE THAT ALLOWS ACCESSORY STRUCTURES TO BE LOCATED NEARER TO THE FRONT LINE THAN PRINCIPAL STRUCTURES BY RESOLUTION OF THE CITY COUNCIL SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I: General Provisions; Chapter 11: General Code Provisions by adding the following definition: FISH HOUSE. A water -oriented structure meant to provide periodic shelter during the winter months while atop a frozen lake for use in fishing. A structure will be considered a fish house only if it is constructed with sleds, wheels or similar means to allow transport on to a frozen lake; is not used on land for human habitation; and is not used for boat storage. SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section 213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd. D: Principle Structure Necessary to read the following: B. Definitions. The following words, terms and phrases, when used in this section, and all sections pertaining to accessory buildings or structures, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Agricultural Farm Building. An accessory building used or intended for use on an active commercial food -producing farm operation of more than 20 acres. A Minnesota Pollution Control Agency permit may be required. Detached Domesticated Farm Animal Building. A 1-story accessory building used or intended for the shelter of domestic farm animals and/or related feed or other farm animal supportive materials. The building may require a Minnesota Pollution Control Agency feedlot permit in addition to site and building plan approval. Fish House. A water -oriented structure meant to provide periodic shelter during the winter months while atop a frozen lake for use in fishing. A structure will be considered a fish house only if it is constructed with sleds, wheels or similar means to allow transport on to a frozen lake; is not used on land for human habitation; and is not used for boat storage. Detached Residential Accesmry8uKding.Al'storyacceomybuildingphmahlyusedor intended for the storage cfautomobiles and other miscellaneous equipment. Nodoor ov other access opening shall exceed 14feet in height. Storage or Toot Shed. A 1'story accessory building of less than IOU square feet gross area with amaximum roof height of1Z feet. C. Principal Structure Necessary. Noaccessory building ofstructures shalt be constructed nor accessory use located on a lot until building permit has been issued for the principal structure Lowhich it is accessory. Exemotion. Fish houses asdefined in this Code and located in LheRS Rural Single FamiivDistrict are exempt from this reouinement orovided the foUmwinqcriteria are met: must be located on a tot half acre in size or more with direct access toawater bodv. is 120 square feet or less; and complies with Shore(and regulations and RS Rural Single Famiivsetback requirements. One fish house per tot mav exist without principal structure. The structure must maintain acurrent Flshhouse license with the Minnesota Department of Natural Resources reoardiess ifitis left on a water body overnight. If current Minnesota Department of Natural Resources Fishhouse License is not obtained for the structure, the structure must be removed from the property within 6O days. D. Proximity toPrincipal Structure. Accessory buildings shall maintain a six (6) font setback from the principal structure. An accessory building orstructure wit[ be considered as an integral part ofthe principal building ifitin located six (6)feet or less from the principal structure. E. Storage or Tool Sheds. One storage nrtoo[ shed asdefined inthis section may beplaced on any tot in addition to the permitted number ofaccessory buildings, provided it complies with the maximum area requirements ofthe zoning district, and a principal structure exists nnthe tot. F. Exempt Structures, The following residential improvements shalt beexempt from the maximum allowed structure size and number requirements in residential districts 1. Unenciosedp(ayhouses Z. Gazebos up to a total of 120 square feet in size and a maximum of twelve (12) feet in overall height ]. Detached decks over thirty (]O) inches in height uptoatotal of 1ZOsquare feet insize 4. Outdoor swimming pools 5. Patios 6. Tennis and sport courts 7. Structures, sheds orcoops up to total uftwo hundred (200) square feet in size used to house permitted animals, such as chickens, horses' nrother livestock. These structures must not exceed twelve (12)feet in height and must meet all required setbacks per /WP[Aguidelines and the [ity'sanimal ordinances. D. Water oriented accessory structures as permitted in accordance with theCiLy's Shore\and0rdinance. SECTION 3.The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; ChaQter154: Zoning Code; Section 405:Accessory Uses and Structures to read the following: A. Phasing. Nbaccessory use or structure shall heconstructed mestablished onany lot prior to the time of construction of the principal use to which it is accessory. B. Incidental to Principal Use. The accessory use n/structure shall be incidental to and customarily associated with the principal use or structure served. C. Subordinate to Principal Use. The accessory use o/structure shall besubordinate in area, extent, and purpose tothe principal use orstructure served. D. Function. The accessory use orstructure shall contribute to the comfort, convenience, or necessity of the occupants of the principal use orstructure served. E. Location. The accessory use urstructure shall be located on the same zoning lot as the principal use or structure. F. Exemption. Fish houses as defined in this Code and located in the RS Rural Single Family District are exempt from this requirement provided the following criteria are met, must be located on a lot half acre in size ormore with direct access toawater body; is 120square feet or Less; and complies with Shoreiand regulations and RS Rural Single Family setback requirements. One fish house per lot may exist without a principal structure. The structure must maintain a current Fishhnuse license with the Minnesota Department of Natural Resources regardless ifit is left on a water body overnight. If current Minnesota Department of Natural Resources Fishhouse License isnot obtained for the structure, the structure must be removed from the property within 60doys. SECTION 4.The City Council of the City of Lake Elmo hereby amends Title XV: [and Usage; Chapter 154: Zoning Code; Section 404: Accessory Structures, Rural Districts., SUbd. 0to read the following: D. Structure Location, Rural Districts. No detached garages orother accessory buildings shall be Located nearer to the front Lot tine than the principal building on that lot. SECTION 5. Effective Qate, This ordinance shalt become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 6. Adoption Date. This Ordinance 08' was adopted on this day of , 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Al I EST: Julie Johnson, City Clerk This Ordinance 08- was published on the day of 2016. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2016- RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08- BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08- an ordinance to amend the City's Accessory Structure Ordinance; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and sum -nary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly infoim the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No. 08- to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08- , which amends the Lake Elmo City Code of Ordinances by amending the following: • Title 1: General Provisions; Chapter 11: General Code Provisions by adding a definition of fish house. Title XV: Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section 213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd. D: Principle Structure Necessary by: • Adding a definition of fish house. • Adding an exemption for fish houses, with certain standards, to the accessory structure requirement that a building permit be issued for a primary structure before an accessory structure or use can exist on a lot. • Amending the definition of "Storage or Tool Shed" by changing the defined size Resolution 2016- Page 1 of 2 from 160 square feet to 200 square feet to align with MN State Building Code and specifying in the definition that it must comply with the maximum area requirements of the zoning district, providing a principal structure exists on the lot. Title XV: Land Usage; Chapter 154: Zoning Code; Section 405: Accessory Uses and Structures by striking the language that allows an accessory structure to be located nearer the front lot line than the primary structure "by Resolution of the City Council." The full text of Ordinance No. 08- is available for inspection at Lake Elmo City Hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public location within the City. Dated: June 21, 2016 ATTEST: Julie Johnson, City Clerk (SEAL) Mayor Mike Pearson The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution 2016- Page 2 of 2 Rural Sin e Fa i yLots - o Principal Structure - djacent to Lake Indicates parcels 0.5 acres or more, located in the Rural Single Family Zoning District, on which a principal structure is not currently located and according to Washington County data. T1 c :ITY A FK PLANNING COMMISSION DATE: 6/13/2016 ITEM #: 4c-PUBLIC HEARING CASE # 2016-17 AGENDA ITEM: Exempting Fish Houses from requirement that no accessory structure be constructed prior to principal structure on a lot and other amendments to accessory structure ordinance. SUBMITTED BY: Emily Becker, Planner REVIEWED BY: Stephen Wensman, Planning Director SUMMARY AND BACKGROUND: Staff is recommending the Planning Commission hold a public hearing and make a recommendation to the City Council on three changes pertaining to accessory structures. The first amendment pertains to fishhouses. At its May 3, 2016 meeting, City Council directed Staff to amend the City's Accessory Structure ordinance to exempt "fish houses" that are 120 square feet or less in size from the requirement that principal structures be constructed or accessory use be located on lots prior to accessory structures in the Rural Single Family Zoning District. The request was made due to a significant number of non-confonning lot sizes in the Rural Single Family Zoning District upon which a house would likely not meet setback requirements. Because a significant number of these lots could not be built upon without first obtaining a variance, the request was made so that these lots could be utilized for the recreational purpose a fish house would allow. Accessory structures are not allowed to be erected prior to the existence of or issuance of a building perniit for a principal structure and variances cannot remedy the situation, so the only remedy is by a text amendment. The second amendment pertains to Section 154.406, Subd. D, an exception provision that allows accessory structures to be located nearer to the front lot line than the principal structure. Staff is recommending the Planning Commission strike out the exception in Section 154.406, Subd. D by Resolution of the City Council. Staff believes the exception is a defacto variance without findings. The City Attorney has also given support for this amendment. The variance process is the appropriate mechanism to grant such exceptions. And the third amendment is an amendment to the definition of "Storage or Tool Shed" in Section 154.213. Staff recommends amending the defined size of the shed from 160 square feet to 200 square feet to align with MN State Building Code. ISSUE BEFORE PLANNING COMMISSION: The Planning Commission should consider the following: Planning Commission Meeting June 13, 2016 Public Hearing Agenda Item #4c 1) If fish houses, with certain provisions, should be exempt from the requirement that principal structures be constructed on lots prior to accessory structures in the Rural Single Family Zoning District. 2) lf the language in Section 154.406, Subd. D of the Zoning Code that allows accessory structures to be located nearer to the front lot line than the principal structure by Resolution of the City Council should be stricken. Striking this language will require applicants to go through the variance process. 3) If the definition of "Tool Shed" in Section 154.213, Subd B. should be amended to changing the defined size from 160 square feet to 200 square feet to align with MN State Building Code, and adding Tool shed to the list of structures exempt from the maximum allowed structure size and number requirements in residential districts. PROPOSAL DETAILS/ANALYSIS: Fish House Exemption: Definition. The definition of water -oriented accessory structure or facility in Lake Elmo's City Code lists fish houses as an example of such a structure. Water -oriented accessory structures are exempt from setback regulations of the Shoreland Overlay District if certain provisions are met including not exceeding a height of ten feet, not being over 250 square feet in size, being set back at least ten feet from the Ordinary High Water Level (OHWL) on a recreational development lake and 50 feet from the OHWL on a natural environment lake, being treated to reduce visibility as viewed from public waters, must not be used for human habitation or contain water supply or sewage treatment facilities. The Code does not currently clearly define fish houses. Restriction. Because fish houses are classified as accessory structures, regulations of accessory structures must be met. The Shoreland Ordinance allows only one water oriented structure per lot. By City Code, no accessory structure can be constructed or accessory use be located until a building permit has been issued for a primary structure on a lot. The Code provision is typical in cities in order to maintain control over use of properties for storage and to protect the City against a proliferation of unwanted storage structures. Logic Behind Zoning District Restriction. Staff recommends that if an exemption for fish houses from the requirement of a principal structure is considered, the exemption should be restricted only to the RS - Rural Single Family Zoning District for a number of reasons. First, there are a number of lots in this zoning district that are non -conforming, and on which a house could not be built without a variance. Additionally, many of the lots in the RS District are located adjacent to a lake, and allowing fish houses to exist on lots without primary structures would allow owners who do not wish to construct a primary structure to enjoy recreation on the lake without having to haul their fish house to the lake each winter season. Potentially -Affected Parcels. There are currently 221 parcels located in the Rural Single Family District on which a principal structure does not exist. 191 of these parcels are non -conforming lots in that they do not comply with the 1.5 acre minimum lot size the Rural Single Family Zoning District requires. A map is included as an addendum to this report to illustrate the locations of these parcels. Regulation. Fish houses are considered accessory structures and therefore will require a Certificate of Zoning Compliance, as any accessory structure located on a property that does not require a building permit Page 2 Planning Commission Meeting June 13, 2016 Public Hearing Agenda Item #4c requires this Certificate. It is at this time that Staff will be able to determine if most of the requirements of a fish house outlined in its definition are met. Of course, some requirements will not easily be determined, and there may be need for code compliance investigations if complaints are received or it is observed by the City that a property is in violation. Potential Impacts. There are a number of potential impacts that may result from allowing fish houses to exist on parcels without primary structures. First, fish houses may be used solely as storage. Even though the definition outlines that they may not be used for storage, it is hard to know and regulate what occurs inside a structure that is not viewable from the street without going through the proper processes. Also, the design of fish houses is not regulated nor do they require a building permit, so the appearance, safety and durability of the structure are at risk. Section 154.406 of the Zoning Code requires that accessory structures are required to be similar or compatible with the design and construction of the principal building, but without a principal building, there is nothing by which its exterior appearance can be regulated. Additionally, it is hard to regulate fish houses from being used as dwellings, even though the definition does not allow this. On the other hand, allowing fish houses to be constructed/located on a lot without a primary structure would increase the utility of the lot for the owner without them having to go through a variance process and constructing a primary structure and could potentially benefit neighboring properties as adjacent lots can remain mostly vacant, increasing their peace and privacy. The extra requirements; that a fish house is located on a lot with direct access to a water body; maintains a current license with the Minnesota Department of Natural Resources regardless if it is left on a water body overnight; is 120 square feet or less; and complies with Shoreland regulations and RS Rural Single Family setback requirements, are intended to limit some of the potential impacts. j3iuirinqthe Variance Process for an Accessory Structure to be Located Nearer to the Front Lot e than the Principal Structure: Variance Process. The Board of Adjustment has the power to grant variances to the provisions of this chapter under certain procedures and standards. All requests for variances shall be reviewed in accordance with the required findings. A public hearing is to be held by the Planning Commission, after which findings are considered and a recommendation is made to the Board of Adjustment. The current process of allowing accessory structures to be located nearer the front lot line than the principal structure does not follow this process outlined in Section 154.109: Variances of the Zoning Code. History. Since 1993, Staff has found that approximately 29 approvals for accessory structures to be located nearer to the front line than the principal structures have been made by Resolution of City Council. Storage or Tool Shed Definition: This ordinance amendment was an opportunity to tix the definition of "Storage or Tool Shed" to align the square footage in the definition to the square footage threshold in the Building Code where building permits are required. Below 200 square feet, no building pennits are required. In addition, the current text allows one Storage or Tool Shed per property in addition to the number of allowed accessory structures, but does not exempt them from the square footage requirements. The text and application of this is confusing and has not been correctly administered by Staff as a result. To remove the confusing language, Storage or Tool Sheds will be added to the structures exempt from the maximum allowed structure size and number requirements in residential districts. Page 3 Planning Commission Meeting EISCAI., IMPACT: June 13, 2016 Public Hearing Agenda Item #4c Allowing fish houses to be located on lots in the absence of principal structures may increase the amount of time Staff spends in response to code compliance complaints as fish houses may be used for storage or habitation as is not allowed per the proposed ordinance. Requiring the variance process for accessory structures to be located nearer to the front line than the principal structure may increase the amount of time Staff spends on such requests, though the cost of a variance is much higher than the cost of the request of Resolution by City Council ($750,00 vs. $200.00, respectively). The change may also reduce the number of requests. RECOMMENDATION: Staff recommends that the Planning Commission hold a public hearing and recommend approval to Ordinance with the following motion: "Move to recommend the City Council approve Ordinance pertaining to fishhouses, the exception to 154.406, Subd. D, and the definition of "Storage or Tool Shed." ATTACHMENTS: Draft Ordinance Amendment. Quick notes on other cities' fish house requireinents. Map depicting potentially affected parcels (fish house). Page 4 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08- AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY EXEMPTING FISH HOUSES FROM REQUIREMENT THAT NO ACCESSORY STRUCTURE BE CONSTRUCTED PRIOR TO PRINCIPAL STRUCTURE ON LOT AND STRIKING LANGUAGE THAT ALLOWS ACCESSORY STRUCTURES TO BE LOCATED NEARER TO THE FRONT LINE THAN PRINCIPAL STRUCTURES BY RESOLUTION OF THE CITY COUNCIL SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I: General Provisions; Chapter 11: General Code Provisions by adding the following definition: i-7SH 101E, ,..`:,r ',°,,.',',.t.':::;-,T i?I:':.::::::: ;:.t; u-,Lri„ifi,:.2:!),:AYO 1 j...,..: i...:::',:,,:,/ic,c:::•:;-.::1,:.(fiCli'... ,/,'int.Es trlorOas var'ad,:a atop a 'fa-02.fra,, tak,:a foc us,:a ir fis`raoacz. i, s..'illcia.ara von'd be COnS e r' r',5 i 5 corast.:1,icaci \a,ltia yaac,is. ',,,,,,l-lects. (a- siraniara- niearis tcri abow tr;arisi:rara i.. /..,.,;.. .:w(il 1(.",.;!'" .).,,„rnan h,,,,,,':)°,-.,ai..if..-ya arld ,i.,,,ia,.1qt La,ed lOa ;".K:.',...,:: SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section 213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd. D: Principle Structure Necessary to read the following: B. Definitions. The following words, terms and phrases, when used in this section, and all sections pertaining to accessory buildings or structures, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Agricultural Farm Building. An accessory building used or intended for use on an active commercial food -producing farm operation of more than 20 acres. A Minnesota Pollution Control Agency permit may be required. Detached Domesticated Farm Animal Building. A 1-story accessory building used or intended for the shelter of domestic farm animals and/or related feed or other farm animal supportive materials. The building may require a Minnesota Pollution Control Agency feedlot permit in addition to site and building plan approval. 1-lob'se ii wiltei---oriciiiiiii i,;triictiire meant zo r)cx:: ,,::paaica..PL. ,h(aalca criunir, i‘la,. c2aq.h. v.Thit-., ,,da„a., a ft,aa:.,!" take f(a.- U:(:: h!3hr,a, i:5i..FUC:'.ule 'v\lil :,.. f Sil' ',U`'X':' ("A" ii "IS C.C.',hSU jCIC'd .ivift;a;r1s1;a:3: ,all iaa a Lczari laka,:a a:, aot: -a.:<Eaa. or. ',ancl lay. NA.Ga'.:: hala4ra'oa. acK1 v„ .n&: a.a.:,-,a nar bcfiat Detached Residential Accessory Building. A 1-story accessory building primarily used or intended for the storage of automobiles and other miscellaneous equipment. No door or other access opening shalt exceed 14 feet in height. Storage or Tool Shed. A 1-story accessory building of less than --i.b.oqqb square feet gross area with a maximum roof height of 12 feet. 1 C. Permit Required All accessory building and structures require either a certificate ofzoning compliance or a building permit as determined by the Minnesota State Building Code. D. Principal Structure Necessary. No accessory building of structures shall be constructed nor accessory use located on a lot until m building permit has been issued for the principal structure to which |Lisaccessory. as in �his and \ocn-i",/| /ke R� Ru/a� �.r`��� Far�i�y 6i��'�cr are exam;/ m iS /auuremc, �.cv�Ved c h/Uawin� �li�cri� a/cmetmusL b�ioca(ed or, k� w!tn�0oacces�{a rbodynoL n�ah�ain o cu'}cn� �h�/�Pnaan0in�o/� o� �a�u'�i Reoou'cs� <a��ona�a���bodyovenn�h�� |� 1I������_h��o/!��� �ndcon��i(es rvichSho/e[an�os�uiat/ons AS Kura| SnoieFamVyOne fish hu�ue pe/� i�� oav exis\ wlrhm/i astructure E. Proximity toPrincipal Structure. Accessory buildings shall maintain a six (6) font setback from the principal structure. An accessory building or structure wilt be considered as an integral part o/the principal building ifitislocated six (6)feet orless from the principal structure, F. Exempt Structures. The following residential improvements shalt beexempt from the maximum allowed structure size and number requirements in residential districts: 1. Unenchosedpiayhouses 2. Gazebos uptoa total of 1ZOsquare feet in size and a maximum of twelve (12) feet in overall height 3. Detached decks over thirty (3O)inches in height up to total of 120squane feet in size 4. Outdoor Swimming pools 5. Patios 6. Tennis and sport courts 7. Structures, sheds orcoops up to total oftwo hundred (Z0O)square feet in size used to house permitted animals, such as chickens, horses' orother livestock. These structures must not exceed twelve (1Z) feet in height and must meet all required setbacks perW\P[4 guidelines and the[ity's animal ordinances. O. Water oriented accessory structures as permitted in accordance with the[ity's ShoreinndUrdinance. SECTION 3.The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Section405: Accessory Uses and Structures to read the following: A. Phasing. No accessory use orstructure shall beconstructed or established on any lot prior tothe time ofconstruction of the principal use towhich iticaccessory. B. Incidental to Principal Use. The accessory use orstructure shalt beincidental toand customarily associated with the principal use orstructure served. C. Subordinate to Principal Use. The accessory use orstructure shalt be Subordinate in area, extent' and purpose tothe principal use nrstructure served. 2 D. Function. The accessory use or structure shall contribute to the comfort, convenience, or necessity of the occupants of the principal use or structure served. E. Location. The accessory use or structure shall be located on the same zoning lot as the principal use or structure. EviKtiCiu;1. F1Sh isenSeS .ae, 4,X.'! Med ed ire» 4....r.4.:Xle 30 d i.cd.LaL,ed :A t!',.c.'14.f. i,,,,,wal. S',..--ti.:,Oic.- Fam'ik- l•-:,,ibtri,'".:'„ a/ Es te4 Ore r) t 1 f::Ye 'i.J'I KS SeeKsdeKSMIent irA. wIth tfif'ect acces., LU -41:1 W.;') Le, bi)dY -, muS t n: i a n 1.:,:i':jr: a e Lie IS'R. FsiSilhe,SF.e isKSehee Vd! W ';)K:e AC nrisot:e, i....1.rtind.f.-,i`'%'2 of ''stee. riSedi;,. reSeeDded.S. FaMiel ',,,-.1.e1eeoL1: s;:,-siSkji ?esITI-SS'nee (:),s f : ho-o 2,-.:,?•:, 6,A. r'',.',y,,y' ,:::,..).,,,is,t vyTkt,w,,,,i!, CL,;(ir.:TJ, '0.,es‘SePeSS DiSDae 0 YKSKet Of S$Se'esKee RESS,C;;,Sn ,KI.Srs, elSei"K„ft'iSAS LK :SS; s.,:e.'::: iS PCK' rebteA 'Kee li'ic.' 50 SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Section 404: Accessory Structures, Rural Districts., Subd. D to read the following: D. Structure Location, Rural Districts. No detached garages or other accessory buildings shall be located nearer to the front lot line than the principal building on that lot.,, C1,ii,-ii:i;....1),-4,,. ,,,?4,,r,,:ii,iiiii,,,i-is,4ii:3,,i,,,,,.-iki- i,-,,,,7iiiiit-.-4-dk:44,..).(:,,,i-„,G.,..?,1,,..c;'..,,.:;:?.,,..ii SECTION 5. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 6. Adoption Date. This Ordinance 08- was adopted on this day of , 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk This Ordinance 08- was published on the day of 2016. Pequot City: 102. Fish House. A structure placed on a lake during the winter for use in fishing. A structure will only be considered a fish house if it is 160 square feet or less, is moveable and has a current license. Oronoco: Defines gzrinehos, screen houses, fish houses, pump houses, and detached decks as aceessory structure Brianerd: Water -oriented accessory structure or facility" means a small, above ground building or other improvement, except stairways, fences, docks, and retaining walls, which, because of the relationship of its use to a surface water feature, reasonably needs to be located closer to public waters than the normal structure setback. Examples of such structures and facilities include boathouses, gazebos, screen houses, fish houses, pump houses, and detached decks. 515-17-2; Dwelling Unit Restriction. No cellar, garage, tent, travel trailer, motor home, fish house, basement with unfinished structure above, or accessory building shall at any time be used as a dwelling unit. Mounds View: Ordinance allows the storage of fish houses in residential front yard areas. East Bethel: Fish houses shall be included in the calculation of the gross maximum square footage for detached accessory structures. No more than one fish house shall be permitted on a lot. Fish houses must meet all required accessory structure setbacks. Chanhassen: Water -oriented structures (e.g, boathouses, gazebos, screen houses, fish houses, etc.) must maintain the minimum 10-foot setback from the ordinary high water mark. Water -oriented structures are permitted to be a maximum of 250 sq. ft., 10 It. in height, and must not occupy more than 30% of the rear yard. ural Sin• le Fa ily Lots - • ri c al Structure This map outlines parcels located in the Rural Single Family Zoning Districr on which a punctual structure is not currently Iocated 1 also depicts the slze of such parcels Inrough color grading, ..„ • , 1 I „ t I - Legend RS Parcels No Principal Structure acres c 061931 -0 500000 0 500001, 1 000000 1 0000 0,050GO 1 500001 17 956307 All Rurat Single Family IRS) Parcels SurroundtngParcels '11 K E ELMO AGENDA ITEM: SUBMITTED BY: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION. DATE: 6/21/16 Consent ITEM #: 16 MOTION Vue Exception to allow accessory structure closer to front lot line than principal structure. Stephen Wensman, Planning Director Kristina Handt, City Administrator Emily Becker, City Planner BACKGROUND:.. Mae Vue and Jeerasak Poophakumpanart, the owner of a 40 acre parcel at 2675 Legion Avenue, are requesting an exemption from the requirement that accessory structures be located no closer to the front lot line than the principal structure. The City of Lake Elmo Code, Section 154.406, D. prohibits accessory structures from being located closer to the front lot line than the principal structure unless by Resolution of City Council, an exception is granted. The owners are requesting such an exemption. This item was pulled from the 5/17/16 Consent Agenda so Staff could provide additional information to the Council. Staff has again placed this item on the Consent Agenda and is reconunending approval. ISSUE BEFORE COUNCIL: Approve Resolution 2016-43 to grant an exemption to allow an accessory structures to be located closer to the front lot line than the principal structure. PROPOSAL DETAILS/ANALYSIS; The owners of 2675 Legion Avenue, recently constructed a home on the northwest corner of their property, more or less on the high point of the property. Access to their property is from a long driveway that extends over an unbuilt Legion Avenue right of way, to the south of the property. The City Council recently granted an encroachment to the Legion Avenue right of way for their driveway in order to allow the construction of the driveway on the Legion Avenue right of way, providing access to the property. Although the property access is to the south, the front property line is along the Legion Avenue easement on the west side of the property. This unbuilt Legion Avenue easement is 41.48 foot wide, at present, too narrow to construct a street without additional right of way from the property to the west. There are no plans to construct an extension of Legion Avenue, nor are there any public utilities planned for the easement at this time. The owners would like to locate an accessory structure to the south and west of their home, closer to the front property line than the principal structure. The new accessory structure would be located 25' from the Legion Avenue easement. The home is located 68.4 feet from Legion Avenue easement (the front property line). FISCAL IMPACT: None OPTIONS: To deny or approve. RECOMMENDATION: Staff recommends the City Council approve Resolution 2016-43 approving an exetnption to allow an accessory structure closer to the front property line than the principal structure. If this item is removed from the Consent Agenda, Staff recommends the following motion: "Move to recommend approval of Resolution 2016-43 approving an exemption to allow an accessory, structure closer to the front propertyline than the principal structure at 2675 Legion Avenue". ATTACHMENT: Resolution 2016-43 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-43 A RESOLUTION APPROVING AN EXEMPTION FROM CODE SECTION 154.406, D TO ALLOIVAN ACCESSORY STRUCTURE CLOSER TO FRONT PROPERTY LIME THAN PRINCIPAL STRUCTURE WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the owners of a residential property at 2675 Legion Avenue, Mae Vue and Jeerasak Poophakumpanart would like to construct an accessory structure to be located closer to the front property line than the principal structure; and WHEREAS, the City of Lake Elmo Code of Ordinances, Section 154.406, D prohibits accessory structures closer to front property lines than the principal structure unless an exemption is granted by City Council resolution; and WHEREAS, the City Council considered the said matter at its May 17, 2016 meeting; and NOW, THEREFORE, based on the infon-nation received, the City Council makes the following: FINDINGS . The proposed accessory structure will comply with the City's accessory structure ordinances and zoning district regulations, with the exception as approved by this Resolution. 2. The proposed accessory structure ocation has been reviewed by the City Staff and the City Engineer and the location appears to poses no threat, nor impact any City project or plans. 3 The proposed accessory structure will pose no threat to the health, safety and welfare of the public. BE IT RESOLVED THAT the City Council does hereby approve the exemption from the front property setback, complying with Section 154.406, D of the City of Lake Emo's Code of Ordinances. This resolution was adopted by the City Council of the City of Lake Elmo on this 17th day of May, 2016. Resolution 2016-43 Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2016-43 -for- Kootenio Homes -of- Vue Residence LEGAL DESCRIPTION - aoq eaxgll LECe DESCRIPTION OF NUN GANGER EASEMENT, LEGAL DESCRIPTION OF RAIN GARDEN ACCESS EASEMENT IMPERVIOUS AITiA_E:ALCINATIQHS STORM WRIER MANAGEMENT NOTES Q E...G...&i©& StINSJxc. Professional Land Surveyors 6776 Lake Drive NE, Suite 110 Lino Lakes, MN. 55014 1�1 145115C 1.5200 Cat (651) 361.6101 15842 HS 1-111i CITY ( )l- L\KEE3I MO MAYOR AND COUNCIL COMMUNICATION DATE: 6/21/16 CONSENT ITEM #: 17 AGENDA ITEM: Comprehensive Plan Text Amendment to Rural Single Family Land Use Designation SUBMITTED BY: Stephen Wensman, Planning Director THROUGH: Kristina Handt, City Administrator REVIEWED BY: Emily Becker, City Planner BACKGROUND: On April 19, 2016, the Lake Elmo City Council approved a Comprehensive Plan Text Amendment to the City's Wastewater Facilities Plan by adding three properties to the Village MUSA. The Metropolitan Council, upon reviewing the amendment, requested that the Rural Single Family land use designation he amended to be in compliance with areas guided for sewer. The Comprehensive Land Use Plan designation is defined as being served by private on -site well and septic systems. The proposed new definition will allow for municipal sanitary sewer where the City Council deems it practical. This amendment will allow for municipal sanitary sewer without changing the guided density. Presently, there are two areas where properties guided for Rural Single Family are within a MUSA area; the Old Village and in the Tri-Lakes area near Oakdale. ISSUE BEFORE COUNCIL: The Council is respectfully being asked to consider a Comprehensive Plan Text Amendment to the Rural Single Family land use definition to allow municipal sanitary sewer where deemed practical by the City Council. PROPOSAL DETAILS/ANALYSIS: The current Rural Single Family planned land use category definition reads: RURAL SINGLE FAMILY — This category defines a large portion of the City that was historically platted for conventional subdivision prior to 2005, but has been and will continue to be serviced by private on -site well and septic systems. Limited locations within this classification are allowed to have two-family dwellings based on zoning. [Corresponding Zoning District(s): R- 1, R-2] The category as defined is served by private on -site well and septic systems. In addition, the definition references zoning districts that are no longer in existence. The corresponding zoning district is RS - Rural Single Family. The proposed definition will allow on -site well and septic systems, unless the City Council considers connection to the sanitary sewer where practical. The corresponding zoning district is City Council Meeting June 21, 2016 Consent Agenda Item #17 RS - Rural Single Family. The proposed Rural Single Family planned land use category reads (inserted text is underlined): RURAL SINGLE FAMILY — This category defines a large portion of the City that was historically platted for conventional subdivision prior to 2005, but has been and will continue to be serviced by private on -site well and septic systems unless within a Metropolitan Urban Service Area (MUSA). If within a MUSA, the City Council may consider connection to the sanitary sewer system where practical. Limited locations within this classification are allowed to have two-family dwellings based on zoning. [Corresponding Zoning District(s): RS — Rural Single Family] This proposed amendment has been reviewed by the Metropolitan Council Staff and will require formal Metropolitan Council approval. PUBLIC HEARING: A public hearing on the Comprehensive Plan Text Amendment was held onJune 13, 2016. Nobody from the public spoke for or against the amendment. During the Planning Commission discussion, Commissioner Dunn opposed the amendment, stating that residents should have a choice whether or not to connect to municipal sanitary sewer. The Planning Commission recommended approval of the Amendment. FISCAL IMPACT: None. OPTIONS:, The City Council should consider whether the amended land use category definition is acceptable or not. RECOMMENDATION: Staff and the Planning Commission respectfully request, as part of tonight's consent agenda, that the City Council approve the Comprehensive Plan Text Amendment amending the Rural Single Family land use category definition to allow connection to municipal sanitary sewer where the City Council deems it practical by consent. Comprehensive Plan Text Amendments require a 4/5 affirmative vote of the City Council, If removed from the Consent Agenda, the recommended action can be completed through the following motion: "i'fove to approve Resolution 2016-50 Amending the City of Lake Elmo Comprehensive Land Use Plan land use designation for Rural Single Family to allow connection to municipal sanitary sewer where deemed practical by the Lake Ehno City ('ouncil. " ATTACHMENTS: 1) Resolution 2016-50 2) Planning Commission Report 3) June 13, 2016 Planning Commission Minutes Page 2 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO, 2016- 50 A RESOLUTION APPROVING AN AMENDMENT TO THE CITY OF LAKE ELMO COMPREHENSIVE LAND USE PLAN RURAL SINGLE FAMILY LAND USE CATEGORY DEFINITION TO ALLOW CONNECTION TO MUNICIPAL SANTIARY SEWER WHERE DEEMED PRACTICAL BY THE CITY COUNCIL. WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, The City of Lake Elmo has established a Comprehensive Plan that provides complication of background data, policy statements, standards, and maps, which help to guide the future physical, social, and economic development of the City; and WHEREAS, The City Council has approved the Old Village Phase 2 Street and Utility Improvement Project which will extend municipal sanitary sewer to some properties within the Old Village MUSA ; and WHEREAS, the City has approved projects to connect properties within the Tri-Lakes Sewer Service Area to sanitary sewer; WHEREAS, many of the properties within these areas have the land use designation of Rural Single Family in the City of Lake Elmo Comprehensive Plan; and WHEREAS, the Rural Single Family land use definition states these properties have been and will continue to be serviced by private on -site well and septic systems; and WHEREAS, the Rural Single Family land use definition should be amended to allow for municipal sanitary sewer connection consistent with the City's practice; and NOW, THEREFORE, based on the testimony elicited and the information received, the City makes the following: Findings 1 The text amendment will not impact lot density or any other standards for the affected properties. 2, The Metropolitan Council has administratively reviewed the text amendment has appeared to have no objection and had waived adjacent jurisdictional review. 3 The expansion of the MUSA is consistent with improving the health, safety and welfare of the City of Lake Elmo residents. Resolution 20 l 6-50 4. The text amendment will remove an inconsistency between the MUSA designation and Land Use category definition in the City's Comprehensive Plan, NOW, THEREFORE, BE IT RESOLVED that based on the foregoing, the Lake Elmo City Council does hereby approve the Lake Elmo Comprehensive Plan Text Amendment to allow connection to municipal sanitary sewer where deemed practical by the City Council, subject to and contingent upon the following: . The Metropolitan Council's approval of the Comprehensive Plan Text Amendment. This resolution was adopted by the City Council of the City of Lake Elmo on this 21 day of June, 2016. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 20 16-50 1 II ( 111 t )1" \KE EL MO PLANNING COMMISSION DATE: 6/13/16 AGENDA ITEM: 4D - PUBLIC HEARING CASE # 2016-19 ITEM: Comprehensive Plan Text Amendment to Rural Single Family Land Use Designation SUBMITTED BY: Stephen Wensman. Planning Director REVIEWED BY: Emily Becker, City Planner Lisa Barajas, Metropolitan Council SUMMARY AND ACTION REQUESTED: The Planning Commission is requested to review a Comprehensive Plan Text Amendment to bring the planned official land use plan category, Rural Single Family, into compliance with the Comprehensive Plan's Wastewater Facilities Plan as recently amended. Staff is recommending the Planning Commission recommend approval of the Comprehensive Plan Text Amendment. GENERAL INFORMATION Applicant: City of Lake an° Location: Areas guided as Rural Single Family Request: A Comprehensive Plan Text Amendment to bring the planned official land use plan category, Rural Single Family, into compliance with the Comprehensive Plan's Wastewater Facilities Plan as recently amended. History: On 4/19/16, the City Council approved an amendment to the Village MUSA to add three properties. The Metropolitan Council requested that the Rural Single Family land use designation be amended to be in compliance with areas guided for sewer. REQUEST DETAILS: The Lake Elmo City Council, on April 19, 2016, approved a Comprehensive Plan Text Amendment to the City's Wastewater Facilities Plan by adding three properties to the Village MUSA, The Metropolitan Council, upon reviewing the amendment, requested that the Rural Single Family land use designation be amended to he in compliance with areas guided for sewer. Presently, there are two areas where properties guided for Rural Single Family are within a MUSA area; the Old Village and in the Tri-Lakes area near Oakdale. Planning Commission Meeting Jwe 13, 2016 Public Hearing Item 4d-Action Item The current Rural Single Family planned land use category reads: RURAL SINGLE FAMILY — This category defines a large portion of the City that was historically platted for conventional subdivision prior to 2005, but has been and will continue to be serviced by private on -site well and septic systems. Limited locations within this classification are allowed to have two-family dwellings based on zoning. [Corresponding Zoning District(s): R- 1, R-2] The category as defined is served by private on -site well and septic systems. In addition, the definition references zoning districts that are no longer in existence. The corresponding zoning district is RS - Rural Single Family. The proposed definition will allow on -site well and septic systems, unless the City Council considers connection to the sanitary sewer practicable. The corresponding zoning district is RS - Rural Single Family. The proposed Rural Single Family planned land use category reads (inserted text is underlined): RURAL SINGLE FAMILY — This category defines a large portion of the City that was historically platted for conventional subdivision prior to 2005, but has been and will continue to be serviced by private on -site well and septic systems unless within a Metropolitan Urban Service Area (MUSA). Ifwithin a MUSA, the City Council may consider connection to the sanitary sewer, system where practical. Limited locations within this classification are allowed to have two- family dwellings based on zoning. [Corresponding Zoning District(s): RS — Rural Single Family1 ANALYSIS: The RS-Zoning District as defined in City Code Section 154.400, D. reads: RS Rural Single Family District. The RS District is established for lands that have already been platted as conventional residential subdivisions prior to the 2005 adoption of the Comprehensive Land Use Plan. This district provides an environment of predominantly single-family detached dwellings on moderately sized lots in areas that have typically not been provided with public sanitary sewer services. Staff believes the definition of RS - Rural Single Family suggests on -site septic systems, but does not preclude them from connecting to public sewer. No change to the RS Rural Single Family definition is needed and the proposed Comprehensive Plan Text Amendment VIII bring the Land Use Plan in compliance with the Wastewater Facilities Plan without changing existing densities, setbacks, etc. DRAFT FINDINGS: The City Code does not require specific findings for comprehensive plan amendments, however, Staff is suggesting the following findings in support of the amendment: 1. The comprehensive plan text amendment will bring the Lake Elmo Comprehensive Land Use Plan into conformity with the Comprehensive Wastewater Facilities Plan. 2. The comprehensive plan text amendment will not affect underlying density or zoning, code regulations. Planning Commission Meeting June 13, 2016 Public Hearing item 4d-Action Item 3. The Metropolitan Council has administratively reviewed the amendment, has no objection, and had waived adjacent jurisdictional review. RECOMMENDATION: Staff is recommending the Planning Commission recommend approval of the Comprehensive Plan Text Amendment with the following motion: "Move to recommend the City Council approve the comprehensive plan text amendment to amend the planned land use category in the Comprehensive Land Use Plait to rend: RURAL SINGLE FAMILY — This category defines a large portion of the City that was historically platted for conventional subdivision prior to 2005, but has been and will continue to be serviced by private on -site well and septic systems unless within a Metropolitan Urban Service Area (MUSA). If within a MUSA, the City Council may consider connection to the sanitary sewer system where practical. Limited locations within this classification are allowed to have two- family dwellings based on zoning. [Corresponding Zoning District(s): RS — Rural Single Family] ATTACHMENTS: None ORDER OF BUSINESS: - Introduction .......... .....,.... ............ ..... ........... ...... ........ __Planning Staff Report by Staff ..... ..... ...... ........ ..... ..... ..............Planning Staff Questions from the Commission. ...... ........ ........ Chair & Commission Members Open the Public Hearing .......... ...... ......... ..... _ ...... ....Chair - Close the Public Hearing................... ...... ......... ..... ........ Chair Discussion by the Commission..............................Chair & Commission Members - Action by the Commission ..... ....... ........ ...... ........ Chair & Commission Members nx.,(n) 'x' ] ��� ��l �H(\ ��`^^^~��^-"^`' City ofLake Elmo Planning Commission Meeting Minutes ofJune 13,2O16 Chairman Williams called toorder the meeting of the Lake Elmo Planning Commission at COMMISSIONERS PRESENT- Dunn, Fields, Larson, Griffin, Dodson, and Williams. COMMISSIONERS ABSENT: Haggard, Kreinoer,O'Lundquis1 STAFF PRESENT: Planning Director VVensrnan&City Planner Becker Approve Agenda: Agenda isapproved aspresented. Approve Minutes: June 23,IOl6 M/S/P:Dunn/Fields, move to approve the June 23, 2016 minutes as amended, Vote: 4-0, motion carried with Griffin and Dodson not voting. Public Hearing - Easement Vacation 8574 Eagle Point circle Becker started her presentation regarding the easements related to Auto Owners water mains and hydrants. The city moved the location ofthe water mains and hydrants, sn new easements were recorded, Auto Owners isrequesting the old easnnentsbe vacated. Public hearing opened at7:O7prn Noone spoke There was written comment from Machine Shed, but once the application was explained tothem, they were fine with the item. Public hearing closed at7:UDpnn Dunn stated itwas straight forward and she has no issue with it. M/S/p: Dunn/Griffin, move to recommend approval of the request to vacate the easement asoutlined in Exhibit 8'7/Zl381Z9Water Main Easement asrecorded, Vote: Lake Elmo Planning Commission Minutes; 6-13-16 Z Public Hearing — Zoning Text Amendment — To amend the fencing regulations to allow administrative approval of encroachment agreements. Becker stated that the current code the way it is written requires any easement encroachment agreement beapproved bythe City Council, This change would allow for those agreements tobeapproved administratively bystaff, The current process istime consuming for staff as well as the resident and delays the issuing of the permit. The fee for this agreement is$150.U[\making afence permit $l25.0U. |nthe future, xvemight beable toreduce the fee with the reduced staff time. Dunn iswondering why this was added in2Ulland how often this happens. Becker stated that ithas happened quite abit since she has been here. The new developments all have the utility easements located on the properties. Larson asked what happens if there ixconflicting rules between the City and the HOA. Becker stated that this change doesn't in effect change any of the rules other than who isallowed tomake the approval. VVensrnanstated that the City does not regulate HOA covenants between property owners, Public hearing opened at7:2Opnn Noone spoke and there was nowritten comments received. Public hearing closed at7:l1pnn M/S/: Fields/Dunn, would like to add a sentence at the end of the suggested motion to read that the fee be reduced to $50 when the city Council considers the fee schedule. M/S/P: Williams/Dunn, would like to make an amendment to the motion that the fee not bespecified, but only that itbereduced, Vote: 6-0,motion carried unanimously, Oringina|motion asamended toadd "that the fee bereduced when the City Council considers the fee schedu|e'', Vote:6-Kl motion carried unanimously. M/S/P: Dodson/Griffin, move to recommend approval of an ordinance to amend Chapter l54:Zoning Code; Section 205: Fencing Regulation; Subp. (D) (5)toallow approval of a fence easement encroachment agreement by the Planning Director or his/her designee after review and approval and furthermore recommends that the fee be reduced when the City Council considers the fee schedule, Vote: 6-0, motion carried Lake Elmo Planning Commission Minutes; 6-13-16 Pub|icHeahng—ZoningTextAmendrnent—ToannendthcaccessoryStructume Regulations Becker stated that staff is bringing forward 3 suggested changes to the accessory structure ordinance. The first istoexempt fish houses tothe requirement that a primary structure not be required prior to a fish house being located on the lot. The second is removing the portion of the code that allows an accessory structure to be located closer tothe front lot line by resolution. Staff would like this removed because it is essentially granting a variance without the requirement to go through the variance process. The third change i3tochange the size ofatool shed from amaximum of1GO square feet toZQDsquare feet and move that tothe exempted section with one being allowed onaresidential lot. Dodson is wondering why a fishhouse would be any different than something like a camper trailer, VVenspnan stated that the concern was that there would be storage on vacant lots ifthere are not specific standards. Williams was wondering if the tool shed size is calculated into the overall size of accessory structure. Becker stated that nqitwould not beincluded for size nrnumber. Dodson thinks it might be beneficial to have the 120 square feet in the definition. Becker stated that there are fish houses that are larger, The size limit only applies if there isnoprimary structure. Public hearing opened ot7:47pnm Noone spoke and there was nVwritten comments received. Public hearing closed at7:48prn Williams isnot infavor ofexempting the tool shed from size and number inall districts and thinks it should adhere to the limitations of the district. VVensnnan stated that if that is the direction the Planning Commission wants to go, there should be some language added inthe old "P"and would specify one. M/S/P:VViUionns/Fie|ds,move tochange the wording of the definition for storage ortool sheds tobe: Storage orTool sheds: One storage ortool shed asdefined inthis section may be placed on any lot in addition to the permited number of accessory buildings, provided it complies with the rnox)nnurn area requirements of the zoning district, providing a principal structure exists on the lot. Vote: 6-0, motion carried unanimously. Williams is wondering about separate lots of record owned by the person who lives next door. This might open upthe door for someone tnhave afishhouscpnboth lots. Lake Elmo Planning Commission Minutes; 6'13'l6 4 Becker stated as it iswritten, that could happen. Williams is uncomfortable with this possibility because it could create a lot ofclutter for the neighbors. Dodson thinks that this seems like a really small problem and that there is not a lot of lots this would pertain to. Dodson wants the 3proposals tobeseparate motions. Williams would like tVseparate out the fishhouseportion and know how many parcels this would apply to. M/S/P:Dodson/Williams, Move to recommend approval of Ordinance 08- the exception to 154.406, subd D, and the definition of "storage or tool shed" as amended, Vote: 6-0, motion carried unanimously. Becker stated that there isroughly SOparcels that are adjacent tVthe lake and could potentially put a fishhuuee on the lot without a primary structure. Fields is comfortable with the language written asthis isnot 8permanent structure. K8/S/P:VViUianns/Dodson,move torecommend the following finding offact that there is some concern that ifevery one ofthese lots had a fishhouse,itmay lead tocomplaints by the neighbors. Vote: 6-0, motion carried unanimously. M/S/P: Dunn/Griffin, Move to recommend approval of the accessory structure ordinance msitpertains tohshhouscsasamended, Vote: G-0,motion carried Public Hearing — Comprehensive Plan Text Amendment to allow connection to sanitary sewer in Rural Single Family zoning where practical. Wensman stated that the Met Council suggested that we amend the definition of the rural single family definition inthe Comprehensive Plan sothat itwould allow connections t0sanitary sewer where reasonable. Dodson would like itUralso read tomunicipal water where practical. VVensnoanstated that we are really just talking about areas in the MUSA and the water system extends outside theK4USA. Williams iswondering about the term practical, VVensrnanstated that itwas what was suggested byLisa 8anajasatthe Met Council. Williams asked what ifthe resident did not want toconnect. VVensrnanstated that the connection would bedetermined bythe City Council. Dunnvvou|d|ikethe"whenpractical"changedto^whanneque5ted",vvhichQivesthe resident much more control. VVensnnan stated that the pNUSAdictates where the sewer can go, but this basically allows for Rural Single Family toconnect. Lake Elmo Planning Commission Minutes; 6-13-16 5 Public hearing opened at8:34pnn Noone spoke and there was nowritten comments received. Public hearing closed at8:3Spnn Dunn would like tosee the option ofsevverorprivate septic. She doesn't think that they should beforced toconnect tosewer. VVensrnanstated that the comprehensive Plan isnot incompliance with the projects thatvvearedoinQ. |fvvedon't dothis amendment, the land use designation would need tobechanged. K4/S/P:Fie|ds/Cmdson,Move torecommend the City Council approve the comprehensive plan text amendment to amend the planned land use category in the Comprehensive Land Use Plan toread aswritten, Vote: 5'1,motion carried. Dunn voted no because she feels it/simportant thatpeop/ehmve an option regarding connection. Business Item — Zoning Text Amendment to discuss the VIVIX Zoning Text. Wensman began his presentation by showing the areas that are zoned as general business, but guided asVIVIXinthe Comprehensive Plan. To bring the zoning into compliance with the Comprehensive Plan, Wensman would like to see these properties rezoned. VVenonnanbelieves b«rezoning, itwould actually eliminate some non conformities. The area that would change the most, would beinthe Northern area by m 39 Street. VVensnnan stated that this was intended to bring the district more in conformance than it is now and should be done as a district vs. one at a time. If there are things about the district that the Commission does not like, then changes should bc made tothe district. Dunn feels that the premise is based on the Village Master Plan, Where is the master plan? Wensman stated that the plan was based on transfer of density and he is not sure what happened tothat plan. Dunn did arough calculation onwhat could bedone ifthe maximum densities were used, With her calculation, there ispotential for upwards of ]OOOpeop|e. She feels itisquite intense without alot nfrestrictions. She would like to see more work done on the reductions for the comprehensive plan and possibly look at form based code, She thinks w/eshould take our time and dothis right. Dunn pointed out some ofthe differences between G8and VK4X. She feels one ofthe biggest differences is the impervious surface coverage maximum goes from 40% based onacreage inG8to7596inVK4X. Fields is confused because if the comprehensive plan is guided the way we want it, the rezoning should happen. |fvveare considering ifthe guiding /scorrect, then itshould not berezoned, but should bediscussed what the guiding should be. Lake Elmo Planning Commission Minutes; 6-13-16 6 Larson thinks that what brings the guiding for VIVIX into question is that the density of this area is in tnansbion. Larson understands the feeling ofdiscomfort asthis zone is less restrictive, There are still a lot 0fquestions that make it uncomfortable for people to buy into this zone. Williams thinks it would be good to ask the City Council if past projections of population in this area are still valid. Dodson iswondering how big aproject forrnbasedoOdeis. VVcnsrnanstated that itio something that takes some technical skill to do and it would need to be contracted out. Williams thinks it would help facilitate the vision, but would not be necessary to do the rezone. M/:Dunn/, Move to recommend not rezoning the parcels to VMX until the City Council can review the target numbers and there is a form based code, motion dies for lack of second. M/S/P: Williams/Dunn, Move to ask the City Council togive the Planning Commission guidance onupdated population and development projections forthea/easgu)dedf0r VM%inthe Old Village, Vote: 6-0, motion carried unanimously, Fields would like toknow what the driving force was for the VIVIX. |fitwas tobring more people to the downtown to make it more vibrant, or if it was to meet the Met Council mandates for housing population. Williams recollection was that itwas for both of those reasons in addition to form based code to make it a more picturesque downtown and to incorporate business and residential in the same building, which general business does not do, KU/S/P: Williams/Dodson, Move toask the City Council to approve funds for a consultant towork onaform based code for the downtown Old Village, Vote: 6-0,motion carried Fields would like any information that hecould get onform based code. Williams believes that the City has a couple of videos on this topic. Staff Updates 1. Upcoming Meetings a. June 27,2O16 b. July 11,ZO16 Commission Concerns Lake Elmo Planning Commission Minutes; 6-13-16 7 Dunn asked about the AUAR. VVensnoanstated that the City isoverdue for the update and bisinthe City Engineers hands right now. Meeting adjourned at9:28pno Respectfully submitted, Joan Ziertnnan Planning Program Assistant Lake Elmo Planning Commission Minutes; 6-13-16 11IF CITY Or 'E ELNIO AY() C U CILCO U ICAT DATE: CONSENT ITEM June 21, 2015 AGENDA ITEM: Section 34 Water System Pressure Surge Investigation — Approve Authorization No. 7 for TKDA. SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director Mike Bouthilet, Public Works Chad Isakson, Assistant City Engineer SUGGE,STE1) ORDER OF BUSINESS if removed froni the Consent Azenda): Questions from Council to Staff ....... ..... ........ . ..... Mayor Facilitates Public Input, if Appropriate........... ..... ........................Mayor Facilitates Call for Motion ............. .................. .................. ..... ......... Mayor & City Council - Discussion. ..... ........ ...... ................................ ..... ......... ..... Mayor & City Council - Action on Motion .......... ............... ...... Mayor Facilitates POLICY RECOMMENDER: Engineering. #18 FISCAL IMPACT: $16,500 to be funded through the Section 34 Water & Sewer Utility Extension project fund which has been fully assessed against the benefitting properties. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to approve an Authorization with TKDA to complete the Section 34 Water System Pressure Surge Investigation. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City water system is experiencing periodic pressure surges in the Savona development in the transitional area between the high pressure zone (on top of the hill) and the low pressure zone (townhome units along Keats Avenue at the bottom of the hill). Each time a hydrant or valve is manipulated within this region the water system creates a surge causing pressures up to 150 PSI in some homes, exceeding the rated pressure limits for private plumbing fixtures. Engineering -- page 1 -- City Council Meeting [Regular Agenda Item 18] June 21, 2015 and Public Works have met on several occasions to discuss and troubleshoot the issues and causes and have concluded that a detailed investigation will be needed to identify all potential sources for the pressure surges and to make recommendations (valve settings, operating procedures, valve manipulation training etc.) to mitigate and manage the surges going forward. In particular, the investigation will need to include pressure monitoring over an extended time period and over various operating conditions and locations (tank levels, pumps on/off, varying water use periods, etc.) to gain a better understanding of the issues. To monitor pressures engineering and public works are proposing to purchase three pressure logger devices at a cost of S500 each. Rather than rent them for this study it is believed that these devices will be useful to the water operating staff as the water system continues to expand. RECOMMENDATION: Staff is recot-nmending that the City Council approve, as part ofthe consent agenda, the Section 34 Water System Pressure Surge Investigation, Authorization No. 7 for TKDA. The recommended motion for the action is as follows: "Move to approve the Section 34 Water System Pressure Surge Investigation, Authorization No. 7 for TKDA in an amount not to exceed $16,500." ATTACHMENT(S): 1. TKDA Authorization No. 7. -- page 2 -- �UU�����U���Un��� No.7 ��~°oo.��.~.°.��""=°,° CITY npLAKE sLMo'xx|mNs5OTA-TKn4 INC. PROFESSIONAL ENGINEERING SERVICES AGREEMENT in accordance with GENERAL AGREEMENT between the City ofLake Elmo ("CITY") and TKDA, Inc. ("ENGINEER"), dated FEBRUARY 8, 1988 ("AGREEMENT"), the ENGINEER agrees to provide Professional Engineering Support Services asfollows: SECTION 34 WATER PRESSURE INVESTIGATION PROJECT OVERVIEW: The Project includes Engineering Services for the Section 34VVater Pressure Investigation as detailed within this Authorization. The investigation includes identification of the source of the water pressure surging issues experienced in Lake E\rno's intermediate pressure zone in the Section 34 area together corrective recommendations and best practices for ongoing operations. SERVICES TO BE PROVIDED BY ENGINEER: TKDy\ inc. shall provide the following Professional Engineering Services: 1. Perform a desktop review ofinfrastructure in place including irrigation valves, piping, pressure reduction valve stations, and any additional information requested by TKDA. 2. Complete a field investigation including but not limited to data collection of the existing system pressure, hydrant/valve operations, and review of the existing pressure reduction valve settings. 3. Prepare aTechnical Memorandum detailing the investigation procedunes,pre/irninaryfindings and an engineering opinion on the source(s) of the pressure surging issue, and provide written recommendations for Best management practices and procedures for future operation of the system. 4. Purchase the pressure logger devices (3) for the investigation. Provide the City the pressure \ngQeo after completion of the analysis and invoice the cost of the devices as a part of this authorization. CITY RESPONSIBILITIES: The city (or its consultants) will provide the following: , Provide data and information requested byTKDA. 2. Field work coordination when operation ofhvdrants/va|ves oraccess to pressure reduction stations are requested. AUTHORIZATION No. 7—SECTION 34WATER PRESSURE INVESTIGATION Page 1ofJ TIMES FOR RENDERING SERVICES: ENGINEER shall perform its services and provide deliverables in a timely manner. {JTY'SREPRESENTATIVE AND CONTRACT ADMINISTRATION: The CD`/srepresentative with respect to services rendered by ENGINEER under this AUTHORIZATION shall be the Assistant City Engineer. Project correspondence must be addressed to: Chad |sakson,P.E,Assistant City Engineer City ofLake Elmo 3BDOLaverne Avenue North Lake Elmo, W1N55O42 651300.4283 Email: Chad. saksonPF0[USenAineehnpjnc.com COMPENSATION: Compensation tothe ENGINEER for the Professional Services for the Section 34 Water Pressure Investigation shall be on an hourly rats basis in a not to exceed amount o{$15/000 plus an expense reimbursement for 3 pressure logger devices inthe estimated amount of $1/500. Invoices shall be submitted once each month and should be sent to the attention of the Assistant City Engineer. ADDITIONAL SERVICES: If authorized by the City, ENGINEER shall furnish or obtain from others Additional Services which are not considered under this Authorization. Such services shall be compensated for on an Hourly Rate basis in an amount approved by the City prior to any services being started or as otherwise mutually agreed. The City is not obligated to compensate ENGINEER for services completed outside the approved scope ofwork which are completed prior to ENGINEER submitting a written request to the City, and receiving written approval of the City. APPROVAL AND ACCEPTANCE: Approval and Acceptance of this Authorization, including the attachment(s) listed above, shall incorporate this document as part of the AGREEMENT. ENGINEER is authorized to begin performance of services upon receipt of a copy of this Authorization signed by CITY. The Effective Date of this Task Order is June 21, 2016. TKDA, INC. CITY OF LAKE ELMO, MINNESOTA Bv By . (Authorized Principal of the Firm) City Administrator AUTHORIZATION No. 7 — SECTION 34 WATER PRESSURE INVESTIGATION Page 2 of 2 TI IN C.IT1' 017 .AKE ELIVIO • L. MAYOR AND COUNCIL COMMUNICATION DATE: 6/21/16 CONSENT ITEM ft: 19 AGENDA ITEM: Hazardous Building Order, 8004 50th St -Adopt Resolution SUBMITTED BY: Mike Bent, Building Official. THROUGH: Mike Bent, Building Official REVIEWED BY: Kristina Hanclt, City Administrator SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve Resolution No. 2016-48 and the Hazardous Building Abatement Order for the property at 8004 50th Street N. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: The property located at 8004 50th Street N has received multiple complaints from nearby neighbors. The property has been inspected and found to be in disrepair, unsecure, and a public nuisance per city ordinance and state statute. The Abatement Order (Exhibit A) and the resolution have been prepared by the city attorney based on the information gathered during the investigation of this case. RECOMMENDATION,: Based on the aforementioned, the staff recommends the City Council approve Resolution No. 2016-48 ordering the Abatement of the property listed. ATTACHMENTS: 1. Resolution No. 2016-48 2. Exhibit A — Abatement Order 3. Photos of the Property CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-48 A RESOLUTION ORDERING THE ABATEAIENT OF CONDITIONS CREATING A NUISANCE AND A HAZARDOUS PROPERTY EXISTING AT 8004 50' STREET NORTH, IN THE CITY OF LAKE ELMO WHEREAS, the property located at 8004 50 'Street North, legally described as: Lots Thirty-eight (38), Thirty-nine (39), Forty (40), Forty-one (41), Forty-two (42), Fifty- seven (57), Fifty-eight (58), Fifty-nine (59), Sixty (60), and Sixty-one (61), LANE'S DEMONTREVILLE COUNTRY CLUB, as surveyed and platted and now on tile and of record in the office of the Registrar of Titles of Washington County, Minnesota contains a single family dwelling (the "Subject Property"); and WHEREAS, a physical inspection by the City Building Official of the Subject Property on May 12, 2016 found that the foundation has caved in and no longer supports the structure, siding, windows, soffits and fascia are rotting and have mold and water damage, there is exposed high voltage electrical wiring, and there are broken windows and doors; and WHEREAS, by notice dated May 16, 2016, the owner was ordered by the City of Lake Elmo to repair these items; and WHEREAS, the owner did not complete the repairs as required by the notice; and WHEREAS, thc City Building Official has determined that failing foundation, the exposed high voltage electrical wiring, the rotting windows, siding, soffits and fascia, and the broken windows and doors are a violation of Section 96.03(B)(10) of the City Code and create hazardous and nuisance conditions and that the City must perform all work necessary in order to abate the hazardous and nuisance conditions on the Subject Property unless the owner performs all work set out in the attached order; and WHEREAS, Marysville LLC, the owner of the Subject Property has taken no steps to abate the hazardous conditions; and WHEREAS, Minnesota Statutes Section 463.161 authorizes the governing body of any city or town to order the owners of any hazardous building within the municipality to correct or remove the hazardous condition; and WHEREAS, Minnesota Statutes Section 463.15, subdivision 3 defines a "hazardous building" as "any building..., which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition or abandonment, constitutes a fire hazard or a hazard to public safety or health;" and 4S1421vI ANID LA515-19 WHEREAS, Minnesota Statutes Section 463.161 et seq. authorizes a city to correct or remove a hazardous condition of any hazardous building if the owner of record fails to do so after a reasonable time and the district court enters a judgment sustaining the city's order; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo as follows: 2. The house and garage located on the Subject Property, specifically the foundation, siding, so -flits, fascia, exterior doors and windows, are hazardous as defined by Minnesota Statutes Section 463.15. The house and garage also constitute a public nuisance within the meaning of Minnesota Statutes Section 609.74 and Section 96.03(B)(10) of the Lake Elmo City Code. 3. An Abatement Order substantially similar to that attached hereto as Exhibit A shall be served upon all parties with an interest in the Subject Property in order to effectuate this Resolution, 4. The City Attorney is authorized to take all necessary legal steps to secure compliance with the Order and to obtain authority to remove and abate the hazardous conditions on the Subject Property by court order or consent and assess the costs thereof against the Subject Property. Passed and duly adopted this 21 day ofJune, 2016, by the City Council of the City of Lake Ehno, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk 4814210 ANIB LA515-19 EXHIBIT A Abatement Order STATE OF MINNNESOTA DISTRICT COURT COUNTY OF WASHINGTON TENTH JUDICIAL DISTRICT In the Matter of the Hazardous Building Located at 8004 50'11 Street N, Lake Elmo, Minnesota Case Type: Other Civil ORDER FOR ABATEMENT OF A HAZARDOUS BUILDING TO: All owners, occupants, and all lienholders of record. The City Council of the City of Lake Elmo orders that within 20 days of service of this Order that you abate the hazardous conditions which exist on the property located at: 8004 50'1' Street North, in the City of Lake Elmo; which property is legally described as: Lots Thirty-eight (38), Thirty-nine (39), Forty (40), Forty-one (41), Forty- two (42), Fifty-seven (57), Fifty-eight (58), Fifty-nine (59), Sixty (60), and Sixty-one (61), LANE'S DEMONTREVILLE COUNTRY CLUB, as surveyed and platted and now on file and of record in the office of the Registrar of Titles of Washington County, Minnesota, The City of Lake Elmo, pursuant to Minnesota Statutes Sections 463.15 to 463.261, finds that the building located at the above -referenced property, specifically the failing foundation, the exposed high voltage electrical wiring, the rotting windows, siding, soffits and fascia, and the broken windows and doors constitutes a hazardous building within the meaning of Minnesota Statutes Section 463.15, subdivision 3. The City of Lake Elmo, pursuant to Minnesota Statutes Sections 145A.05, subdivision 9, 561.01 and 609.74 and based on the authorization of Section 96.03(B)(10) of the City Code, finds that the property located at the above -referenced address constitutes a "public nuisance" 481421v1 AMB LA5I5-19 within the meaning of Minnesota Statutes Section 609.74 and Section )6.03(B)(1 0) of the City Code. Pursuant to the above -referenced statutes and ordinance, it is hereby ORDERED that you abate the hazardous property conditions within 20 days of the date of service of this Order by either removing the building or repairing the property by completing the following: Repair the foundation along the west end of the north wall of the house. It has caved in and no longer supports the structure above, posing a significant structural hazard. The foundation blocks that have caved in have created open access to the structure and the foundation area; Secure and repair or replace the front door (it is delaminating and is not weather tight); 3 Repair all siding that has pulled away from the house under the front windows and repair the water damage and remove the mold that is present in these areas; 4. Repair the multiple holes in the siding along the south and west sides of the house and the east side of the garage; Repair the rotting siding panels on the north wall of the house along the west end; 6. Replace the broken window on the east side of the house that has been boarded over; 7. Remove exposed high voltage electrical wiring that is located at the broken exterior light in the gable area of the east side of the house and repair the broken exterior light; Replace the high voltage electrical outlet on the east side of the exterior of the garage with an outlet that is weather protected and GFCI protected; 481421v1 AMB LA5I5-19 9. Repair or replace the broken and split overhead garage door; 10. Repair or replace broken and delaminated garage service door that is not weather tight; 11. Replace rotted fascia boards located along the roof line on the south side of the house; 12. Repair or replace the rotted siding and structural members at the rear of the house at the bump out (they are rotted through and the structural integrity of the vall and roof is compromised, causing bowing in the roof and open access inside the house); 13. Repair or replace the rotted soffit and fascia at the rear of the house at the bump out (it is rotted and is falling away from the structure); 14. Repair or replace the west side of the bump out of the house (it is rotted and has separated from the rest of the stnicture); 15. Remove all mold that is present on the west side of the bump out of the house and the north side of the house on the exterior; 16. Paint the north wall of the house along the west end; and 17. Repair all windows of the house (they are all rotting and not weather tight). You must apply for and obtain the appropriate pennit(s) for the work you intend to perform from the appropriate City offices before abating the hazardous conditions, This Order is not a perrnit. You arc further advised that unless such corrective action is taken or an Answer is served on the City and filed with the Washington County District Court Administrator within 20 days of 4814210 AMB LA5.15-19 the date of service of this Order upon you, a motion for summary enforcement of this Order Nv 11 be made to the Washington County District Court. You are further advised that if you do not comply with this Order and the City is compelled to take any corrective action, all necessary costs incurred by the City in taking the corrective action will be assessed against the property pursuant to Minnesota Statutes Section 463.21. In connection thereto, the City intends to recover all its expenses incurred in carrying out this Order, including specifically but not exclusively, filing fees, service fees, publication fees, attorneys' fees, appraisers' fees, witness fees, including expert witness fees and traveling expenses incurred by the City from the time this Order was originally made pursuant to Minnesota Statutes Section 463.22. Dated: June , 2016. KENNEDY & GRAVEN, CHARTEREIJ By: Sarah J. Sonsalla (#0313464) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR THE CITY OF LAKE ELMO 481421v1 AMB LA515-19 Hazardous Building Complaint Location 8004 50th Street N • •••• • • • • , . " , • 2 4 ,en 4.* Nv.rop t :, ' 4 A.• , 1,,,, ' 1",:.t't':P4'.f!4' .' ' ,'•,' , ,, .,4:,.....f.# "'airt..D. ..41-; ,Z*......:4". 5 6 7 TI CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 6/21/16 CONSENT ITEM #: 20 AGENDA ITEM: Nuisance Abatement Order, 8139 38th St -Adopt Resolution SUBMITTED BY: Mike Bent, Building Official THROUGH: Mike Bent, Building Official REVIEWED BY: Kristina Handt, City Administrator SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve Resolution No. 2016-49 ordering the abatement of conditions creating a public nuisance at 8139 38th Street N. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: The property located at 8139 38th Street N has received multiple complaints from nearby neighbors. The property has been inspected and found excessive accumulation and piles of household garbage and rubbish located in multiple areas around the property creating a public nuisance per city ordinance and state statute. The Abatement Order Resolution has been prepared by the city attorney based on the information gathered during the investigation of this case. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve Resolution No. 2016-49 ordering the Abatement of the property listed. ATTACHMENTS: 1. Resolution No. 2016-49 2. Photos of the Property CITY OF LAKE ELMO WASHINGTON COUNTY MINNESOTA RESOLUTION NO. 2016-49 A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE EXISTING ON THE PROPERTY LOCATED AT 8139 38" STREET NORTH IN THE CITY OF LAKE ELMO WHEREAS, the property located at 8139 38th Street North contains a sirigle family dwelling (the "Subject Property"); and WHEREAS, the City Council received several complaints that there are large accumulations of junk and debris located in the yard of the Subject Property; and WHEREAS, Section 96.07 of the City Code states that it is unlawful to store or accumulate any refuse, garbage, or rubbish on private property, unless such accumulation is in a container pennitted, and the contents disposed of, undcr other provisions of the City Code; and WHEREAS, by notice dated May 13, 2016, Wells Fargo, N.A., the owner of the Subject Property was ordered by the City to abate the nuisance conditions on the Subject Property within 10 days; and WHEREAS, the owner has not abated the nuisance conditions; and WHEREAS, pursuant to Section 96.11 of the City Code, the City Council may by majority vote order the abatement of a nuisance on any premises in violation of Chapter 96 of the City Code; 'WHEREAS, the City Council is to issue a written notice to the owner, lessee, or occupant or any person having care or control of the property to abate the nuisance; and WHEREAS, the City Council has determined that nuisance conditions do exist on the Subject Property in violation of the City Code; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo as follows: The City Council hereby finds that there are nuisance conditions on the Subject Property that meet the definition of nuisance conditions set forth in Section 96.04 of the City Code. The conditions on the Subject Property also constitute a public nuisance within the meaning of Minnesota Statutes Section 609.74 and City Code Section 96.03. 431253vI AMB LA515-20 The City Attorney shall prepare an Order to Abate the Nuisance substantially similar to that attached hereto as Exhibit A. 4. The City Attorney is authorized to take all necessary legal steps to effectuate service of the Notice of Hearing on Order to Abate Nuisance in the manner required by Section 96.11 of the City Code. 5. If the nuisance is not abated within five days of the delivery of the notice required herein, the Building Official shall cause the nuisance to be abated. The Building Official is authorized to take all necessary steps to abate the nuisance. If the City is required to abate the nuisance, it shall recover all costs incurred as a result of the abatement as outlined in Section 96.12 of the City Code. Passed and duly adopted this 21day ofJune, 2016, by the City Council of the City of Lake Elmo, Minnesota. ATTEST: Julie Johnson, City Clerk -1812530 AN1E3 LA515-20 Mike Pearson, Mayor 2 EXHIBIT A Order to Abate Nuisance TO: All owners, lessees, occupants and persons having control or care of the property described herein. The City Council of the City of Lake Elmo hereby notifies you upon inspection that it has found large accumulations of junk and debris in the yard of the property located at: 8138 38 th Street North, in the City of Lake Elmo, County of Washington, State of Minnesota which property is legally described as: Lot 22, Bordners-Garner Fannettes, Lake Elrno, Minnesota The City Council hereby orders that the nuisance be abated within five days of the date of delivery of this Order as required by Section 96.11 of the City Code. Failure to abate the nuisance within five days may result in the City taking action to abate the nuisance in accordance with Sections 96.11 and 96.12 of the City Code. If the City is compelled to abate the nuisance, all necessary costs incurred by the City in undertaking the abatement will be sought in a civil action or assessed against the property pursuant to Section 96.12 of the City Code. 481253v I ANIB LA5 I 5-20 A-1 Dated: June , 2016. KENNEDY & GRAVEN, CHARTERED 481253v1 ANIE3 LA5 5-20 By: Sarah J. Sonsalla (#0313464) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR THE CITY OF LAKE ELMO A-2 Property Complaint location 8139 38th Street N 2 n.J. aeXa, 4 5 6 T I ( 01= L1. K ELM() YO CIL CO U IC TO DATE: June 21, 2016 CONSENT ITEM #21 MOTION AGENDA ITEM: Authorize RFP for Information Technology Services SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Kristina Handt, City Administrator SUGGESTEI) ORIlliTA OF BUSI rs1 Es s: Introduction or City Administrator leporl/Presentation ............ ......... ....... Administrator Questions from Council to Staff ....... ........ ..... . ...... .............. Mayor Facilitates Call for Motion .............. ..... ........ Mayor & City Council Discussion.................... ...... .............. ...... ........ ............. Mayor & City Council Action on Motion............... ..... ..... .......................................... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: None SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve issuance of an RFP seeking quotes for comparable Information Technology services from vendors other than the City of Roseville (already have their quote for 2017 services). No specific motion is needed as this is recommended to be part of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo recently received the projected 2017 budgeted costs for Information Services to be provided by the City of Roseville. The quoted rate increase was an increase of 25% over 2016. As shown in the attachment, the cumulative rate increase since 2012 is 216%. RECOMMENDATION: Staff brought this suggestion to the City Finance Committee on June 14th and it was unanimously agreed to recommend to the City Council that an RFP should be issued to obtain quotes for comparable services from other vendors. -- page City Council Meeting June 21, 2016 ATTACHMENT: Recap of Roseville historical costs -- page 2 -- [Consent Agenda Iton 21] City of Lake Elmo Roseville IT Costs 6/14/16 FC Aizenda item C Annual Annual Total MIS Change Telephone (1) Change Shared Svcs _ 2012 19,825 0 19,825 2013 32,570 64.29% 4,583 100.00% 37,153 2014 31,627 -2.90% 4,509 -1.61% 36,136 2015 35,417 11.98% 4,399 -2.44% 39,816 2016 49,995 41.16% 5,945 35.14% 55,940 2017 62,740 25.49% 5,723 -3,73% 68,463 5 year increase 216.47% 100.00"A (1) The City had it's own phone system until a power outage in the summer of 2012 Roseville was able to do an emergency fix for the City TI1F CITY OF IAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM: AGENDA ITEM: Amend 2017 Budget Schedule SUBMITTED BY: Cathy Bendel, Finance Director REVIEWED BY: Kristina Handt, City Administrator 06/21/2016 #22 SUMMARY AND ACTION REQUESTED; As part of its Consent Agenda, the City Council was asked in May to accept the proposed 2017 budget key dates for planning purposes. This item is being brought back to the City Council due to the July Finance Committee meeting needing to be rescheduled due to two members being unavailable on July 12th. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: Below are key dates to note for the 2017 budget preparation calendar: 5/12/16, 6/14/16, 6/20/16 - 5 year proposed CIP plan under review by the Finance Committee 7/19/16 - Proposed 2017 budgets (all funds) to he presented to the Finance Committee at Joint meeting with CC. Finance Committee meeting scheduled from 5:00 - 7:00 pin (prior to CC meeting) 8/10/16 - Finance Committee meeting; 5:00 - 6:30 (2"d Budget workshop if needed) 9/6/16 - Proposed budget to City Council for adoption for preliminary certification of the General Fund Budget to the County 9/30/16 - Preliminary Certification due to Washington County 12/6/16 - Final Budget and Levy determination (Public Hearing); also referred to as -TNT hearing" 12/28/16 - Final Levy Certification due to Washington County RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the proposed amended schedule related to the 2017 Budget process. LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: June 21, 2016 CONSENT ITEM #: 23 MOTION AGENDA ITEM: Requests from Finance Related to Old Village Downtown Improvement Project SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the May 3' Council meeting, Council member Lundgren asked that staff bring forward recommendations to lower the fiscal impact to property owners impacted by the Old Village Downtown Improvement Project. Staff asked that it be a future work session as the May work session was already full. Since the duties of the Finance Committee include review of utility fees and the special assessment methodology had previously been recommended by the Finance Committee for this project, at the June 141' Finance Committee meeting, staff mentioned there were a number of ways to influence the financial impact to property owners effected by the Old Village Downtown Improvement Project. These included lowering the assessments and fees, deferring costs over a period of years through special assessments or the Met Council deferral program, and lowering the interest rate to name a few. Council member Flitlet also asked for staff to look into project loans as well. The committee made a recommendation regarding connection and SAC charges (see later agenda item) but it wasn't clear when the other items would come back to Finance Committee given the next couple meetings had been established as joint meetings with the Council to work on the 2017 budget. ISSUE BEFORE COUNCIL: Should the Council direct the Finance Director and Finance Committee to provide recommendations within 45 days regarding the financial options related to the Old Village Downtown Improvement Project? PROPOSAL DETAILS/ANALYSIS: Mayor Pearson and Council member Bloyer would like a recommendation from the Finance Director in conjunction with the Finance Committee regarding all the possible ways to reduce the financial impact to property owners downtown. Some specific items they'd like discussed and a recorrunendation made on include: 1) commercial properties in the village are to be assessed their street / landscaping improvements at the residential equivalency rate of 30%, yet are not to be lower than any residential property within phase 1&:2 (IE: 30% v 100%). 2) city allows carrying the debt for private internal sanitary sewer hookup costs to an amount not to exceed 5k 3) for those transitioning to city sewer, a lowered interest rate shall be provided for aggregate city assessments totaling higher than 14k 4) consideration of a universally lowered assessment amount, in anticipation of future growth for the phase 1 and 2 properties. I.E. existing properties are subsidizing future growth potential. Existing assessment policy takes little if any consideration of future hook ups for the phase 1 and 2 projects. 5) with regards to phase 1 and 2, for those properties being charged 3 or more RECs, prior to any assessments being levied, a cost benefit appraisal is to be performed in order to ascertain a more exacting incremental value increase for those properties. That appraisal shall be the actual assessed amount. FISCAL IMPACT: NA -will be determined with recommendations OPTIONS: 1) Request a summary of all recommendations within 45 days from the finance director in conjunction with the finance committee related to the Old Village Downtown Improvement Project 2) Don't request this information from finance RECOMMENDATION: If removed from the consent agenda: Motion to request a summary of all recommendations within 45 days from the finance director in conjunction with the finance committee related to the Old Village Downtown Improvement Project. AKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: June 21, 2016 CONSENT ITEM #: 24 MOTION AGENDA ITEM: Amending Wastewater Treatment Systems Ordinance to Extend Time for Connection SUBMITTED BY: Kristina liandt, City Administrator BACKGROUND: Current City Code 51.022 (A) requires a building to connect to municipal sewer within one year from the time a connection is available to the building. Met Council Rules allow for 24 months for the connection to happen from the time a connection is available. ISSUE BEFORE COUNCIL: Should the Council amend City Code to be consistent with Met Council Rules and allow 24 months for a building to connect to municipal sewer from the time a connection is available? PROPOSAL DETAILS/ANALYSIS: The proposal would simple change the connection time from 1 year to 2 years. FISCAL IMPACT: This change would impact the sewer fund balance by possibly delaying the $1,000 connection fee by an additional year. Net result over time would have no impact. OPTIONS: 1) Approve Ordinance No. 08-139 2) Amend and then Approve Ordinance No. 08-139 3) Do not adopt Ordinance No. 08-139 RECOMMENDATION: Motion to adopt Ordinance No. 08-139 CITY QFLAKE ELMO COUNTY OFWASH|NGTOM STATE C)F/0|NNESQTA ORDINANCE NO. Q8'13g /\NORDINANCE AMENDING CHAPTER 5i: WASTEWATERTREATMENT SYSTEMS The City Council of the City of Lake Elmo hereby ordains that Chapter 51, Section 51.022 (A)ishereby amended tnread asfollows: 51.022 CONNECTIONS WITH SEWER REQUIRED, (A) Any building used for human habitation or in which a toilet or other plumbing facility for the disposal of human waste is installed and located on property adjacent to a sewer main, or in a platted block through which the system extends, shall be connected to the municipal sanitary sewer system within ly a+2years from the date onwhich aconnection isavailable tnthe building. Effective Date This ordinance shall become effective immediately upon acloptin and publication in the official newspaper of the City of Lake Elmo. Adoption Date This Ordinance No. 08-139 was adopted on this 21" day of May, 2016 by a vote of Nays. Mayor Mike Pearson JuUeJobu000 City Clerk This Ordinance No. 08-139 was published on the day of 7 2016 Ayesaod L\ 'HIE CITY (A' KE Ei,m0 C T DATE: June 21, 2016 REGULAR ITEM #25 MOTION AGENDA ITEM: 2015 Comprehensive Annual Financial Report & Management Letters Presentation SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Jason Miller, Smith Schafer & Associates REVIEWED BY: Kristina Handt, City Administrator Jason Miller, Smith Schafer & Associates Finance Committee Chair SUGGESTED 0 1 ER OF BUSINESS: - Introduction of Item ............. ..... .................. ...................... City Administrator - Report/Presentation... ...... ....................City Staff, Smith Schafer & Assoc. - Questions from Council to Staff ....... ................. ..... ................ Mayor Facilitates - Call for Motion ...................... ....... .................................. Mayor & City Council - Discussion ....... ............................................... ......... Mayor & City Council - Action on Motion ............. ......... ...... ..................... Mayor Facilitates FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: The City has retained the services of Smith, Schafer & Associates to audit the financial statements for 2015. The 2015 Comprehensive Annual Financial Report and Management Letters will be presented to the Council. The City Council is asked to review and accept the 2015 reports. BACKGROUND INFORMATION: Annually the City engages the services of an independent outside audit fin-n to audit and assist with the preparation of the financial statements. The auditors are asked to assure that the financial statements are free from material misstatement in accordance with U.S. Generally Accepted Accounting Principles to the extent possible. They also perform testing and make inquiries to help ensure that proper internal controls are in place. This is the third year that the City of Lake Elmo has presented the report in the Comprehensive Annual Financial Report (CAFR) layout. -- page City Council Meeting [Regular Agenda Item 25J June 21, 2016 An overview summary of the 2015 report and results were presented to the Finance Committee on June 14, 2016. Draft copies of the report were provided to the Finance Committee and it was unanimously agreed to recommend that the report be presented to the City Council. STAFF REPORT: Jason Miller from Smith, Schafer & Associates will a PowerPoint presentation summarizing the report and respond to inquiries. RECOMMENDATION: It is recommended that the City Council accept the 2015 Year End Comprehensive Annual Financial Report and Management Letters. "Move to accept the 2015 Comprehensive Annual Financial Report and Management Letters" TO BE DISTRIBUTED AT THE MEETING: 2015 Comprehensive Annual Financial Report 2015 Management Letters • Governance Letter • Internal Control Matters Letter MAYOR AND COUNCIL COMMUNICATION DATE: June 21, 2016 CONSENT ITEM #: 26 MOTION AGENDA ITEM: Parliamentarian Contract SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: Council began having a parliamentarian attend and assist with Council meetings in late 2015. In January 2016, a three month contract with Kevin Wendt was approved which expired April 30, 2016. The Council approved another 3 month contract with Mr. Wendt on May 3, 2016 which expires July 31, 2016. Both the previous and current contracts include being the chair for meetings as part of the compensation. On May 24, 2016, it was brought to the Council's attention that state statute says "The mayor or, in the mayor's absence, the acting mayor, shall preside." Lake Elmo is a statutory city and therefore only possesses the authority granted to it by the Legislature. The City Council is not able to repeal statutory rights through a vote of the Council. Furthermore, a 1957 opinion from the Attorney General, states that a "council cannot, by ordinance or otherwise, deprive one of its members of his [or her] statutory rights." This information was shared with Mr. Wendt and he was subsequently asked for an opinion on the issue of the mayor as the presiding officer. He provided the following informal opinion and is seeking his own opinion from the Attorney General: My informal response is that this is entirely a legal question. If the law was silent 011 the issue, then the chair Call be removed from the chair by the assembly, but only by a 2/3 vote and only for a single session at a time (using Suspend the Rules procedures). I do not 101011' statutoly requirements such as the Mayor [or Acting Mayor] presiding, as cited by the City Attorney) can be suspended or not. General procedure, even when placed in the bylaws, can be suspended bv COM111011 parliamentary practice. But, this relates to procedure stated by law. The legal understanding is primarily applicable here. ISSUE BEFORE COUNCIL: Should the Parliamentarian's contract be amended or terminated? PROPOSAL DETAILS/ANALYSIS: Currently the contract with Mr. Wendt includes a compensation section as follows: 3.1 Basis for Compensation: Compensation to CONSULTANT shall be as follows Being the chair for meetings as a parliamentarian( up to 5 hours) Being the chair for meetings as a parliamentarian( over 5 hours) Document Review Discount for 3 month commitment/contract One of the other options offered by Mr. Wendt from the rate schedule was: SCHEDULE 2 Sit with staff and rule on points of order $165/hr. Document Review S100/hr $200.00/hr $250.00/hr $125.00/hr 20`)/0 off Council could amend the contract to include Schedule 2 as replacement language for section 3.1 and Mr. Wendt would agree to lowering the hourly rate for sitting with staff to $160/hr as that is what the City is charged now after taking into account the discount. Alternatively, the contract could be terminated immediately and Mr. Wendt is agreeable to that given that Article 3 includes a violation of state law. FISCAL IMPACT:. So far in 2016, the parliamentarian services have cost the City about $10,000. No change in the fiscal impact if the contract is amended as Mr. Wendt has agreed to the same rates. If the contract is terminated, the City would not continue to incur these costs. There was no funding provided in the 2016 budget for parliamentarian services. OPTIONS: 1) Amend contract to replace Section 3.1 with Schedule 2 language and amend the hourly rate from $165 to $160 2) Terminate the contract 3) Make no changes to the current contract RECOMMENDATION: Motion to amend contract with Kevin »'endt to replace Section 3.1 with Schedule 2 language and amend the hourly rate from $165 to $160. OR Motion to terminate contract with Kevin Wendt CITY (11', LAKE ELM() AGENDA ITEM: SUBMITTED BY: .REVIEWED BY: THROUGH: BACKGROUND: MAYOR AND COUNCIL COMMUNICATION Tablyn Park Improvements Approval Emily Becker, City Planner Kristina Handt, City Administrator Kristina Handt, City Administrator DATE: 06/21/2016 REGULAR ITEM #: 27 MOTION At its meeting on May 16, 2016, the Parks Commission reviewed estimated pricing of desired improvements for Tablyn Park. The approximate total of the cost for these items was $129,350. The list of estimated pricing and site plan of desired improvements is attached. ISSUE BEFORE COUNCIL: Should the City Council authorize Staff to obtain quotes for desired improvements? PROPOSAL DETAILS/ANALYSIS; As of May 31, 2016, the Park Dedication Fund's balance was $888,41 1.04. The Parks Commission is requesting these improvements be completed this year. The requested improvements to Tablyn Park were discussed at length at the Parks Commission February, March, April, and May meetings. The Commission evaluated the estimated pricing of these improvements and chose the most viable options; their recommendation is to not accept quotes that total more than $130,000. Materials will be purchased separately; Staff will obtain separate quotes for the following improvements: site work, lighting, playground equipment and installation, and warming house/restrooms. It is expected that no individual quote will exceed $100,000, so the formal bidding process would not be necessary in this case. It should be noted that the plan to extend the parking lot area would result in the removal of the basketball court. A proposal to remove this basketball court was previously brought to a City Council meeting on September 1, 2015, during which Council expressed concern, requesting more infonnation and did not approve the removal. The proposed improvements do not include replacement of the basketball court or hoop. City Council Meeting 06/21/2016 FISCAL IMPACT: Not to exceed $130,000 in parkland dedication funds. OPTIONS: The Council may or may not approve Staff to obtain quotes for the improvements requested by the Parks Commission to Tablyn Park that are expected to not exceed $130,000. RECOMMENDATION: Staff recommends that the Council approve the requested improvements to Tablyn Park so staff may obtain quotes: "Move to approve the requested improvements to Tablyn Park so that Staff may obtain quotes." 2 I'm (Julia' ( Nem• ltl, ?WC1in Tt igliting 1)( illinaror Garden - .ighi r,to,dcd parkmg \ C \1.• Trail I - Switchbackvail- Tablvn Park Plan 4/13/16 )(1,ily Trail - aung rink parking and driveway (gravel) Pleasure skating rink \\ arming 1-11,w;el Refl.:n-4 )ins Trail Ccoveli Baseball .•occcr N CNN.' Plargn iund Feature, S\vings I :ncloe I -,Liuipmen 0 50 100 200 Feet I i 3 1 Feature Skating Rink Parking and Gravel Driveway Skating Rink - Boards Warming House/Restrooms Convert Baseball to Soccer Rebuilding stairs from parkin lot (concrete) Bringing switchback trail in to ADA compliance Natural Surface Trail Lighting, Extended Parking Lot Area New Playground Features Pollinator Garden Tablyn Park Pricing Estimated Cost $26,200 ($2/sf based on 13,100 sf as measured from scaled drawing) $16,900 ($65 per linear foot based on a circumference of 260 ft as measured from the scale drawing) $1200/season $555 plus labor 15,000 $21,000 for concrete trail ($70/ft based on approx. 300 ft as calculated from measurements of drawing of switchback trail) $1995.00 ($1.75/mi based on approx. 1140 ft as calculated from measurements of drawing of entire trail) $26,000 $7,000 ($3.50/sf based on 2000 sf for parking lot extension area) $12,500 $1000 Notes (Pricing Source: \r‘..2„iin,nroccountv.gov Tilc s.barks:.EPAN1P12' )21.1(1)K,A1T)',020 A I r 62)Appendices.pd0 (Pricing Source: A Skating Rink Feasibility Study http://web.williams.edu/wp- etc/ces/wmstn-skating-rink,pdf) The Commission would like to rent a unit that is portable to determine its use and possibly construct a permanent structure in the future; they estimated this cost. (Pricing Source: lit! o: .buckeveiurf.osusx1u 7omion—com coliteni&i(1-760:field- reno \,"ati)n-on-n-sh)e-s{rilw- bticitetS:Itcmici- 1 70) (Pricing Source: http://www.ucitymo.org/DocumentC enter/View/7667) Includes clearing and grubbing, grading, granular subbase, concrete, seed/inulch (Pricing Source: lit(o;ww 3539/appendix btrailcosts.pdf) (Pricing Source: http://www.nirpc.org/inedia/3539/a ppendix b trailcosts.pdt) Pricing based on previous research perfonned 08/2015 (Pricing Source: littps://www2.monroecounty.gov/file s/parks/EPAMPU%20(DRAFT)%20 All%20Appendices.pdf) Pricing based on previous research performed 08/2015 Pricing estimated by Parks Commission crr IAKE AGENDA ITEM: SUBMITTED BY: REVIEWED BY: BACKGROUND: MO MAYOR AND COUNCIL COMMUNICATION DATE: 6/21/16 REGULAR ITEM #: 28 MOTION 5°' Street and General Development Irrigation Standards Commercial Construction Irrigation Standards Stephen Wensman, Planning Director Kristina Handt, City Administrator Stephen Mastey, Consulting Landscape Architect Jack Griffin, Focus Engineering In March of 2015, the City had prepared design standards for the 5th Street Corridor based on the theming study prepared by Damon Farber Associates. The development community approached the City and requested a redesign to simplify the project. In the following months, the standard for 5°' Street were revised and were formally adopted on August I 1, 2015 at a City Council workshop. The irrigation standards had not been completed at that time and were not included in the approval. The irrigation standards were created in October 2015 and were submitted to developers, but not formally approved by the City Council. Sitnilarly, a city-wide commercial irrigation standard was created, but not formally approved by the City Council. ISSUE BEFORE COUNCIL: Discussion on approval of the 51h Street Irrigation Design Standards and commercial irrigation standards. PROPOSAL DETAILS/ANALYSIS: The 5th Street Irrigation Design Standards were prepared by Stephen Mastey, the Consulting Landscape Architect and subconsultant, Water In Motion, an irrigation consultant to develop the standards, to address the need for irrigation of the 5th Street corridor, The concept for 5°' Street has vacillated from a broad green corridor to a more natural corridor that would not have required irrigation, but revisions re- introduced turfgrass and other landscape improvements that more or less necessitate irrigation for the successful establishment and long term needs of the landscaping. The 5°' Street Corridor is being installed by developers with the development of Savona, Boulder Ponds, Hunters Crossing and Inwood subdivisions. Future segments of .5111 Street will be built by future developers, but portions of it may need to be completed by the City. The 5'1' Street landscape design includes 4" caliper trees, pollinator patch prairie, turf grass, and medians with prairie grasses, perennial flowers and bulbs. The Irrigation Design Standards represent best practices in the landscape industry. Best practices are important considering the growing scarcity of clean water, costs of inefficient water use, and best use of water for the health and City Council Meeting 6/21/16 Regular- Agenda Item longevity of the City's investment in landscaping. The key elements are (See attached Water In Motion memo): • Installer must be a Certified Irrigation Contractor (CIC). •100% coverage, even distribution of water. • Allows for use of non -potable water — water reuse. • No overspray of sidewalks, trails and streets. • No overspray onto evergreens (avoiding damage or death). • Flexible pipe in sleeves. • Rainwater sensors. • SMART irrigation controls. FISCAL IMPACT: The Irrigation Design Specifications for 5'1' Street mandate an expensive irrigation system to install for developers and for the City if it develops future segments of the 5th Street corridor. Maintenance of the system will be expensive, however the flexible pipe in sleeves and other features will lessen the damage from trail plowing and being run over as compared to a cheaper system. The system represents "best practices" and uses less water than a cheaper system which is a cost savings. Similarly, the General Development Irrigation Standards, though a bit less detailed, is expensive for developers who do not like being told what to install on private property. As the City considers the irrigation standards for 5'1' Street, it should also consider what it desires for the Village Creek Parkway, a very similar roadway being built in Easton Village by a developer and to be constructed in the future by others. OPTIONS: 5"Street Irrigation Design Standards. a) Approve the Irrigation Design Standards for 5th Street, as presented, which represent "best - practices" in the irrigation industry. b) Reject the Standards and provide staff direction as to what the Council would like for the corridor (no irrigation to a very basic system). General Development Irrigation Design Standards. a) Approve the Irrigation Design Standards for General Development, as presented, which are a bit simpler than the 5th Street Standards, but still represent "best practices" in the irrigation industry. b) Reject the Standards and direct staff to develop a more performance based standards that more simply protects the health, safety concerns such as overspray onto roads, sidewalks, and trails. Protects adjacent property from damage from overspray, etc. c) Have no specific standards for private irrigation systems. RECOMMENDATIONS: Staff recommends the City Council provide Staff direction based on the options and then Staff will prepare a Resolution in support of the motion at the next meeting for the consent agenda: 2 City Council Meeting 6/21/16 Regular Agenda Item # • For City projects and for 51-11 Street, the city adopt the 5'1' Street Irrigation Design Standards which represent "best practices" for irrigation. • For General Development, because of the additional financial burden on developers, direct Staff to develop a more performance based standard to protect basic health, safety considerations. ATTACHMENTS: • 51 Street Irrigation Design Standards • 5th Street Irrigation Design Standard Details • General Development Irrigation Standards • Water In Motion memo Lake Elmo, MN PLANTING IRRIGATION P&AT1'G[NEHAL 11DEDCRPT0N & This section is ten total written pages plus associated sample details, 8. This section specifies elemental materials and procedures UaooU upon published and widely accepted industry best practices to design and construct landscape irrigation system(s) in a design -build approach including the road right-of-way ofFifth Street, Lake Elmo, MN. The most recent landscape irrigation industry best practices can bofound at: hfto:/,'wwNjrriodionorp/oo|naUodFi|os/RcsourooS�/BMP Revixed 12'201O�ndf- C. Landscape irrigation designs shall be crafted in workmanlike fashion preferably using CAD -based software, Designs and supporting documents shall be furnished in reproducible electronic and hardcapy fashion, to the City ofLake Elmo for approval prior tncommencing work, Nolandscape irrigation installation work shall commence without written consent of the City ofLake Elmo, MN. O, Landscape irrigation design(s) and supporting documents shall depict and describe all components of the proposed landscape irrigation system including but, riot limited to: a Water supply and detail including proposed enclosures and slabs b� Pipeline sizing throughout o. Sprinkler emitter proposed brand, model and nozzle sizing d. Drip grids with associated required components n. Controls including proposed pedestal enclosures and weather -based appurtenances I. Projected seasonal water use month'by'month 1.2 DEFINITIONS A. Circuit Piping: Downstream from control valves to sprinklers, specialties, and drain valves. 8� Drain Piping: Downstream from circuit -piping drain valves. C. Main Piping-, Downstream from point ofconnection to water distribution piping to, and ino|uding, control valves, O� Low Voltage: Aodefined inN[PA7Ofor circuits and equipment operating atless than 5Ovolts nrfor remote' cnn<rniaiOna|ingpnwnr-|imitedoimoha. 1.3&@BR[VIATONS A� FPT:Female pipe thread 8� MPT�Male pipe thread C NPT:National pipe thread D. HDPE: high -density polyethylene E. PVC: Polyvinyl chloride plastic 3284OO'1 Modified for design -build perfnnnan:e-UvscUoppmvo process Lake Elmo, MN 5pStreet 'Irrigation 2015'10'7 F SDR:Standard Dimension Ratio & 3CH:Schedule Pipe H. AWG:American Wire Gauge 1.4ELEMENTAL PERFORMANCE REQUIREMENTS A� Irrigation water supply(ies) drawing from municipal or groundwater shall be properly permitted by authorities having jurisdiction and shall be constructed to conform to meet or exceed minimum requirements of the City of Lake E|mo, MN, See sample dnta||(a). All water uupp|y(iod and associated system mainline and circuit piping regardless ofwater source, shall be: 1. sized not toexceed dynamic vn|unMygreater than 5feet per nncnnU� 2. sized to enable simultaneous operation of not less than two stations of irrigation; 1 sized 1ncomplete onirrigation cycle within 1Ohours during the hottest month ofthe irrigation season. 4� sized to enable operation of sprinklers at manufacturer recommended dynamic pressure(s), B. Irrigation stations shall not mix rotor urmufti'otream' multi -trajectory sprinklers with misting spray -type sprinklers. C. Broadcast sprinklers shall be placed to enable 100 percent coverage, sprinkler -to -sprinkler. D. Broadcast sprinkler emission devices shall include matched precipftation/application rates. E. Broadcast ophnWorslocated at the bottom oyslopes shall have check -valve nrsimilar features \uprevent or reduce low -head drainage. F. Broadcast yphnWomshall not throw over public walks orroadways. G. Broadcast sprinklers shall be placed and adjusted tominimize ovuroprayon|o hard surfaces. H. Broadcast sprinklers in the vicinity of conifers shall be placed to minimize broadcast onto conifers. L Sprinklers and piping installed upon slopes shall be installed perpendicular to the slope wherever feasible, J. System zoning priority shall begiven tosoil type, plant type, topography and mionodimatn. K, Single row broadcast sprinklers shall be allowed in boulevard areas or strips of eight feet width orless, L. Single row broadcast sprinklers shall be placed to throw away from walks and toward streets. M. Use schedule 48PVC pipe nrgreater for sleeves under hard surfaces. N Sleeve(s) dimension shall be a minimum of two times the outside dimension of the pipe passing through. D. Use NSF -rated HO1OOpolyethylene pipe, where applicable. P. Use up&o2" polyethylene pipe |n o|oevoo. O. Thrust block pressure pipe 3" or larger, Follow published industry best practices. R, Top ofmainline pipe 3^and smaller shall not bnless than 1D^from final grade. S. Top ofcircuit piping shall bunot less than 12''from final grade. T, Plan for and install controller and field grounding equipment per manufacturer recommendations. 1.6QUALITY ASSURANCE: & Products Criteria: 328400'2 Modified for design -build porfomnmoo-bam1approval process Lake Elmo, MN 5mStreet ' Irrigation 2015-10-7 1, When two mmore units ofthe same type orclass nfmaterials orequipment are required, these units shall buproducts ufone manufacturer. 2, A nameplate bearing manufacturer's name or trademark, including model number, shall be securely aff ixed inaconspicuous place Onequipment |naddition, the model number shall Uoeither, cast integrally with equipment, stamped, or otherwise permanently marked on each item of equipment. B. Installer Minimum Qualifications: The selected installing contractor shall baanemployer ofworkers that include not less than one Certified Irrigation Contractor in good standing as accredited by The Irrigation Association, Fairfax, VA (www,irrioation.ora) and who shall be currently employed by the selected installing contractor and who shall personally conduct or oversee the conduct of all work upon this project. The selected installing contractor shall beregistered inthe Slate of Minnesota as a Technology Systems Contractor in good standing employing not less than one Minnesota licensed Power Limited Technician in good standing who shall be currently employed by the selected installing contractor and who shall personally conduct or oversee the conduct of all low voltage irrigation electrical work. The selected installing contractor shall be prepared to furnish proof of not less than 5 successful installations of projects of similar scope and complexity within the past 3 calendar years including but, not limited to successful installation, programming and operation ofdigital two -wire decoder irrigation control systems. C. System Requirements: 100 percent irrigation coverage of irrigated areas is required. The actual and spirit of intent of this project outcome is clearly indicated upon the drawing sheets a-nd within the specification documents. The selected installing contractor shall, at no additional cost be prepared to make minor adjustments necessary tnavoid obstructions such as hard suff aces signs, utilities and light standards and achieve full and complete coverage of irrigated areas without overspray on roadways, sidewalks, window wells or buildings and shall protect trees from close high - spray ve|onhy. PART 2'PRODUCTS 2.1PIPES, TUBES AND FITTINGS A. PEpipe with controlled 0shall heASTMF771.PE3408nnmpnund; B� Insert fittings for PEpipe: ASTM D2609, nylon or propylene plastic with barbed ends, Include stainless steel bands nrother fasteners. C. PE pressure pipe: AWWA C906, with DR of 7.3, 9, or 9.3 and PE compound number required to give pressure rating not less than 10Opsi (l10OkPa) D. PEbutt, heat-tudonfittings shall beA3TMD32G1. E. PEsocket-type fittings shall boASTMD2883. F. PVC sleeve pipu�ASTMD1785.PVC 112Ucompound, Schedule 40. Q, PVC socket fittings shall be ASTM D2466, Schedule 40 PVC threaded fittings: ASTM D2464, Schedule 80. 328400'3 Lake Elmo, MN 5pStreet 'Irrigation 2015'10'7 K Swing joints: Threaded fittings with elastomeric seals that allow 360 degree rotation, and designed for minimum 20Opsi (1375kPa)working pressure, may boused |nlieu n{standard threaded fittings. L PVC socket unions: Both headpiece and tailpiece shall be PVC with socket ends, J. PVC Pipe: ASTMD2241.PVC 112Ocompound, 3DR28� K PVC socket fittings, ASTNQ2487.Schedule 8O. L PVC socket unions: Both headpiece and tailpiece shall be PVC with socket or threaded ends. 8.2 PIPE JOINING MATERIALS A. Solvent cements for joining PVC piping: ASTM D2564. Include primer according k> AGTM F656. B� P|astic, Pi0o'F|an0oGasketo. Bolts, and Nuts: Type and material recommended hy piping system manufacturer unless otherwise indicated, 2.3VALVES & Underground Shut -Off Valves: 1, Butterfly valves 2 inches (50 mm) and larger: AWWA C504, iron body, bronze mounted, double disc with parallel or inclined seats, non -rising stem tuming clockwise to close, 150 psi (1025 kPa) minimum working pressure. 2.Ball valves, isolation valves, 1'1/2inch (38mm)and smaller: Full -port ball valves with bronze body, PTFE seals, and 90 degree onloff handle. Ball valves shall have NPT female end connections, 8.OVanationn, 1� Underground applications shall use valves with 2 inch (50 mm) nut for T-Handle socket wrench operation, 2, Aboveground and valve pit applications shall use valves, with hundwhoelx. 3. Valve ends shall accommodate the type nfmain pipe adjacent 1ovalve, C, Remote Control Valves: 1� All remote control valves shall be of the manufacturer and models indicated on the drawing sheets furnished. No deviation from manufacturer urmodel call -outs once uppmvod, vhn|| be a|}uwoU. a. Sizes and |0vadnno as indicated on the drawing sheets, Molded -plastic hody, furnished as straight or angle pattern type, normally closed diaphragm type with manual shut off and flow control adjustment, Refer to sample details or furnished and approved details submitted at the time o/approval application. b,Sing|o valve digital two -wire decoder installed concurrently with each remote control valve and within the same remote control valve box, one valve per decoder, one decoder per control valve, one valve box per valve and decoder combinaltion. No deviation from manufacturer of model call -outs once approved, shall be allowed, Refer to sample details or furnished and approved details submitted at the time ofapproval application, Label decoders with stencils 3284OO'4 Lake Elmo, MN 5*8tron 'knQadon 2015'10'7 designating controller and circuit number with permanent white epoxy paint o,with permanent paint pen, 1. Valves shall have aminimum of15Opsi (102SkPa)working pressure, 2. Each sprinkler station shall be automatically operated by a remote control valve installed underground and operated byosingle-station in -line digital decoder -governed solenoid, 1 Valve boxes shall bxlocking typn'capaU|u. 4� Valves shall be completely serviceable from the top without removing valve body from the system. Valves shall operate at no more than 7 psi (50 kPa) pressure loss at manufacturers maximum recommended flow rate. 5� Valves shall budiaphragm type designed tooperate inwater containing sand and debris and shall have aself- cleaning typocnntaminadonfiherto filter all water leading to the solenoid actuator and the diaphragm chamber, 2.4VALVF BOX A. Isolation valve boxes shall be precast concrete boxes with a compressive concrete strength in excess of 4000 psi (30 Mpa). Box dimension shall be adapted to depth of cover required over pipe at valve location, Mark box cover to say "Irrigation" and set flush with finished grade. Provide 2 (two) "T" handle socket wrenches of 5/8 inch (15 mm)round stock with sufficient length toextend 2feet (80Umm)above top ofdeepest valve box cover. 8, Irrigation control valve, decoder boxes and quick coupler boxes shall be HDPE green in color or black body with green cover. Boxes shall bc|ockab|e'ready.Refer to sample details orfurnished and approved details submitted atthe time ofapproval application. 2.58ACKFLO&/PR[V[NTER A. Use reduced pressure zone backflow prevention assembly sized according to minimum system performance specifications contained herein and auapproved bythe authority having jurisdiction. Refer tosample details or furnished and approved Uetai|nsubmiMnUa\1Aodmoofapp,cwalapp|ioadun. 2.bWATER METER A. Use water meter brand and model specified by the authority having jurisdiction. Size meter according to minimum system performance specifications contained herein, Refer to sample details or furnished and approved details submitted at the time ofapproval application. 2.7AVTOMAT|C CONTROL EQUIPMENT ' INDEPENDENT ELECTRIC CONTROLLER WITH NO FLOW SENSING (FOR SMALL INSTALLATIONS) & GENERAL STATEMENT: Irrigation control shall bodigital, two-wie'basaU automatic operation including: 1. rain sensing technology, placed per manufacturer recommendations and/or referenced industry best practices to interrupt irrigation during periods of sufficient moisture and fully engaged; 2� weather -based adjustment, placed per manufacturer recommendations and/or referenced industry best practices and fully engaged; 3284UO'5 Modified for design -build performance -based approval pmoxau Lake Elmo, MN 5"Street ' Irrigation 2015'10-7 3, controller shall bomounted inapedestal manufactured Uythe selected controller manufacturer and shall be securely placed upon a concrete base per manufacturer recommendations and/or referenced industry best practices: See associated sample detai|(a). 4, field control valves shall be connected to digital control wire using one -station field decodem, placed in the associated control valve box and shall include waterproof wire fitfings such as 3MDBR or equivalent nnthe signal input wires and the signal output wires. Follow manufacturer recommendations and/or referenced industry best practices, Field control valves shall boplaced in p|uatictnmpoxitexurfaoo boxes, one valve per box, minimum 10" round sized and in a fashion to prevent damage from surface activities and to enable basic field maintenance without requiring of the box. See associated sample detai|(o). B. The independent electric automatic control system shall consist of one digital two -wire decoder -based controller located in a pedestal manufactured by the controller manufacturer, which operates individual remote control Uccodopbaxndvalveo and weather -based schedule adjustment (SMARl) operation in accordance with timing schedules programmed into the independent unit. Refer to sample details or furnished and approved details submitted at the time ofapproval application. C� Connect, test electrically and program all Irrigation stations to the digital two -wire decoder -based controller per manufacturer recommendations arid Best Practices and incorporate all stations into the control system, Memorialize all programming data onto reproducible documents in a workmanlike fashion. 2.8SPRINKLER HEADS A. Rotary pop-up sprinklers: 1- 1/4^inlet, dosed'casu.goar-dhven.4^minimum pop-up height ur 2 l6^in|etsp/ay'bodymounted.oix-inohminimumpop'upheighLmuN'otmam.mu|ti-trajoctnrymhatinQ nozzle. 3. Matched precipitation/application shall be depicted on plan submittals and practiced at the time cd installation, Placement appropriate hothe area characteristics being watered. 4, Refer tnsample details orfurnished and approved details submitted at the time ofapproval application. B. Spray -type sprinklers (fixeU): 1� !6^in|et,4^minonumpop-upheightwhhnozzluxandp|uuomantappmphato1ntheareacharactehodxo being watered. 2. Refertnsample details orhumishmjand approved details submitted at the time ofapproval application, 2.QQUICK COUPLERS A. Quick couplers shall have all parts contained in a two-piece unit and shall consist of a coupler water seal valve assembly and oremovable upper body toallow the spring and key track toboserviced without shut down cdthe main, B. Metal parts shall babrass, 32D400 6 Lake Elmo, YIN 5"Street 'Irrigation 2015'10'7 C. Lids shall belockable vinyl covered and have springs for positive closure nnkey removal, O. Each quick coupler shall bccontained invalve boxes, Refer 10sample details m{mnbhoUand approved details submitted at the time oYapproval application. E� Furnish 1 (one) hose swivel and operating key, 2.1OLOW VOLTAGE CONTROL VALVE WIRE A. Wire shall be solid copper wire, Underwriters Laboratories Inc. approved for direct burial in ground, Wire shall be digital decoder -based control wire of the same outer jacket color as that installed upon the existing landscape irrigation system. Size of wire shall be consistent with manufacturer recommendations, never less than 14 AWG. 2.11 WIRE SPLICING MATERIALS: LOW VOLTAGE RATED UVRESISTANT MOISTURE -RESISTANT GREASE -FILLED POLYPROPYLENE TUBE & 3M DBR/Y-6 Direct Bury Splice Kit UL486D-approved for direct burial in ground or equal. Use upon wire splices, decoder inlet wiring and decoder outlet wiring. 2.12SLEEVE MATERIAL A. ASTIVIU2241.PVC Schedule 4O. PART 3 - EXECUTION 31PREPARATQN & Examine proposed irrigation areas for compliance with requirements and conditions affecting installation and performance. B. Verify limits of irrigation and compare against approved plans. 3.2 PIPE INSTALLATION 'GENER8L A. Layout work as closely as possible to drawing sheets, CALL BEFORE YOU DIG (811). R. Install sprinkler lines to avoid electric, storm and sanitary sewer lines and existing water and gas mains, all of which have the right o1way. C Existing sidewalks and curbs shall not be cut during trenching and installation of pipe. Install pipe under sidewalks and curbs by jacking, auger boring, or by tunneling, Repair or replace any cracked concrete, due tosettling during the warranty period. D. Do not lay pipe on unstable material, in wet trenches weather conditions are unsuitable for work. E� Allow aminimum of3inches (GOmm)between parallel pipes inthe same trench. F. Clean the interior portion ofpipe and fittings of foreign matter before installation. Securely close open ends ufpipe and fittings with caps or plugs to protect fixtures and equipment against dirl, water and chemical or mechanical injury. At completion of all work thoroughly clean fixtures, exposed materials and equipment. G. The full length of each section of (PVC) pipe shall rest upon the pipe bed with recesses excavated to accommodate bells nrjoints. Uonot lay pipe nnwood blocking. H, Hold pipe securely inplace while ]oint(o)is/are being made, 3284007 Modified for design -build performance -based approval process Lake Elmo, MN 5*Street 'Irrigation 2015'10'7 i Oonot work over, orwalk on, pipe in trenches until covered hylayers ofearth, well tamped, inplace 1oadepth of 12inches (3OOmn)over pipe. J Irrigation lines and control wire shall run through designated lanes where possible. Refer 10sample details nr furnished and approved details submitted atthe time ufapproval application. K, Concrete thrust blocks shall boinstalled upon piping 3'inchand larger where the irrigation main changes direction at^L^und^T`|oog1onound*horathoinigaUnnmainterminatex.Donotprosovhzep|poforopohodof3Ohnurs following the completion ofpouring ofthe thrust blocks. Concrete thrust blocks for supply mains shall bosized and placed m strict accordance with the pipe manufacturer's specifications and shall hnufan adequate size and so placed as to take all thrust created by the maximum internal water pressure, Thrust block material shall not be poured over and around pipe and /orcontrol wire. L Minimum cover over lines under constant pressure shall be 18 inches (750 mm) for pipe sizesof3inch and less. Cover laterals tominimum depth cd12inches (8D8mm). 3.3SLEEVE INSTALLATION A. Fumish and install where pipe and control wires pass under walks, paving, walls, and other similar areas. 8, Sleeves to be twice line size or greater to accommodate retrieval for repair of wiring or piping and shall extend 12 inches (3OOmn)beyond edges cdpaving orconstruction. C. Bed sleeves with a minimum of 4 inches (100 mm) of sand backfill above top of pipe in areas where pipe is placed phurtuhordsoapoininstalled, 3.4VALVE INSTALLATION A. Locations oVremote control valves is/amdiaQmmmatic Group remote control valves wherever possible and aligned at a set dimension back of curb along roads. Do not install more than one valve per valve box unless using jumbo -sized valve box and per minimums depicted herein and upon sample details included with this written specification. B. Novalves shall boset under roads, pavement orwalks. C, Clean interior nfvalves of foreign matter before installation. D, Set valve box cover flush with finished grade. E. Control valves shall never be less than 3 inches (80 mm) below finished grade. Refer Vominimums depicted herein and see sample details. 3.5SPRINKLER AND QUICK COUPLER INSTALLATION A. Place part circle rotary sprinklers no greater than 6 inches (150 mm) from edge of and flush with top Vfadjacent walks, curbs, and mowing aprons, orpaved areas attime nfinstallation. H Install all sprinklers using swing joints or flexible hose-and-fifting joints (a,k.a. swing pipe), Refer to sample details included with this written specification. C. Install all quick couplers unswing joints. Stake for support, Refer 10sample details included with this written specification. 3284 O0'8 Modified for design -build perfonnanno'baseUapproval process Lake Elmo, MN O. Set shrub sprinklers 4inches (10Dmm)above grade oreven with bedding mulch depth and 4inches (1O8mn) from edge of curb or pavement, Place 4 inches (100 mm) from walls, Stake sprinklers prior to backfilling trenches. Support stakes shall bcparallel toriser. 3.GAUTOMATIC IRRIGATION ' CONTROL SYSTEM INSTALLATION A. Attach new stations ofirrigation to the digital two -wire decoder system and program and test each control valve for proper operation from the existing irrigation controller, B. Adjust master controller progFamming to incorporate new stations of irrigation within programs for similar plant- typesnrhydrozonnoanU|nacomndanoonbhnacusoarypmOnamminQ/orwmathor'ba:od(SMART)oVomUnn. 8.7CONTROL WIRE INSTALLATION A. Wiring shall be located in trench with pressure main pipe. Splicing shall be held to a minimum. In the event a wire splice is required outside of a remote control valve location, the splice shall be contained in a valve box not smaller than 10" round with not less than 24 inches of leader or expansion looping on each end of the splice. Use 3MD8Rwaterproof wire splices o/equivalent. 8, Provide 12 inch (300 mm) expansion loops in wiring at each wire connection or change in wire direction. Provide not less than 24 inch (600 mm) loop at remote control valves. 3.8FIELD TEST AND QUALITY CONTROL A, Tests and Inspections: 1� Pressure test pressure main |ine(x)before joint areas are bacNi||od.BaokfiUaminimum n[12inches (300mm) over the pipe tomaintain pipe stability during test period, 2� Inspect each joint and repair leaks. 3, Flush lines before installing sprinkler heads and quick couplers. 4, After installation, charge system and test visually for leaks. Repair leaks and retest until no leaks exist, S� After electrical circuitry has been activated and final adjustment of sprinklers to permanent level at ground surface is complete, test each broadcast turf sprinkler section to indicate a uniform distribution within any one sprinkler area and over the entire area. S. Operate controller and automatic control valves to demonstrate the complete and successful installation and operation ufall equipment, 7. Test and adjust controls and safeties, Replace damaged and malfunctioning controls and equipment. 8 Prepare test and inspection reports, programming information (including SMART operation), decoder information and details for record drawings, Furnish records in a professional and workmanlike fashion, 3.11ADJU3TMENT3 A, Adjust settings of controller as needed during the establishment period. Should plant establishment requirements preclude engagement of weather -based (SMART) operation, assure weather -based operation is engaged prior to hna|walkthmuQb8umovnr, 8.Adjust automatic control valves Nprovide flow rate atrated operating pressure required for each sprinkler circuit. 3284O0 S Lake Elmo, MN C. Adjust sprinklers and devices toproper grade, radius and arc. 3.12DEMONSTRATION AND DOCUMENTATION & Program controller for weather -based (SMART) operation. C.Follow manufacturer's instructions and industry best practices, D'Maintain and provide acomplete set of as built drawings in a professional and workmanlike presentation form which shall be corrected to show changes in locations of all pipe, valves, pumps, decoders and related irrigation equipment, E.Controller Drawings and Zone ChaU(s): 1. Prepare in electronic format a drawing mapping the location of all valves, decoders, lateral lines, and route of the control wires. Identify all valves as to size, station, number and type of irrigation. Digital formatted "as built" drawings may require approval before controller zone charts are prepared, 2. Provide one controller zone chart for each automatic controller showing the area covered by the controller, The chart shall be a reduced drawing of the actual "as built" system and fit the maximum size controller door or pedestal will allow. If controller sequence is not legible when the drawing is reduced to door size, the drawing shall be enlarged to a size that is readable and placed protected from elements (such axlaminated) inside the controller door, 3 The final irrigation "as builf' drawings shall be submitted in digital f ormat with a different coding to show area of coverage for each station, All drawings and zone charts must be completed and approved prior tnfinal inspection of the irrigation system. Upon completion, afull set ofreproducible, electronic as -built drawinga. decoder information and baxuwoather'Uasod (SMART) programming shall be furnished to the City oiLake Elmo. 4. The most recent landscape irrigation industry best practices can Uafound at: hUc://wwwjrhoybon.um/uo|oaUoUFi|es/R000uoos�/B�,IP Revised {2'2010.ud[ 328400'10 ADDITIONAL PLANTING NOTES: 1, ALL TREE LOCATIONS TO BE FLAGGED PRIOR TO INSTALLATION. 2. CONTRACTOR TO COORDINATE FIELD REVIEW WITH THE CITY PRIOR TO INSTALLATION. 3. THE BOULEVARD AREA (FROM THE BACK OF CURB TO THE R/W) TO BE IRRIGATED. IRRIGATION PLAN AND SPECIFICATION MUST BE SUBMETTED FOR CITY REVIEW AND APPROVAL. 4_ POLLINATOR PATCH PRAIRIE SOO MAY BE INTEGRATED IN AREAS WHERE 5TH STREET RiW ABUTS NATIVE PLANTING AREAS (MUST BE A MINIMUM OF 4-FEET IN WIDTH). R 0 w LINE olstence io R.0 w wool pe, pent pOLLINAToR PATCH (PRAIRIE soo pe,Fi. CM( SPECIFICATION SECT KAN 3.2S2. So0 To BE A MIN 4 fool" SECTION FROM LAWN AREA. TO EDGE OR TO R.oW WNICHEvER IS GREATER. '2 Ake # • 4 „ , 10' OR GREATER = ADD C OPPOSING SPRINKLERS 5.-0' RF SOD FOR FIRST 5 FEET, 11(P. MN DOT 36)8 MINERAL SOD III III Illy, II `c 10' OR GREATER = ADD OPPOSING SPRINKLERS THE CITY QC LAKE ELMO TURF SCO, mA001 1878 TYPE AVM SOO, IRRIGATION FOR AREAS WITH POLLINATOR PATCH PRAIRIE SOEWAUL OR IC' PATH PER LAy0I/T PUNS TOSSO&, MrN, 6 INCH DEPTH 14-00T RIFT TYPE A COMMON lOpsOn. BORROW WITH AT LEAsT 6% okOANIC mATTER 5T11 STREET STANDARD DETAILS AUGUST 2015 TuRF ScO, TYpE A LA'Ml IRRIGATION NOTES• A SDR 21 PVC MAINLINE (2" OR GREATER) 24" FROM BACK OF PAVEMENT EDGE, 24" MIN. DEPTH TO TOP OF PIPE B CONTROL WIRE PATH C 12" POP-UP SPRINKLER W/ MSMT NOZZLE D 4" POP.UP SPRINKLER W/ SPRAY NOZZLE UPSET TO TREES FROM FACE OF CURB, TYP STATELY TREES, 2.5- CALIPER idiN DIAMETER TREE SPECIES BY LILL Roo( cARS, MAPLES OR F.LM. PLANT SELCCTION DIRECTION BY CFry, piANT PER CI Ty ORAwING NO. 902A smEnom NORTHERN CEDAR MULCH, SETTLED (*Kit 7 eVISIMkekt#Ift<NA:4: TOPSOIL Rik NC oEpTi-i MTOOT 3877 TYPE, A COmmoN TOPSOIL BURROW wail AT LEAST 6% ORGANIC MATTER STREET BOULEVARD LANDSCAPE PLAN ADDITIONAL PLANTING NOTES: 1, ALL TREE LOCATIONS TO BE FLAGGED PRIOR TO INSTALLATION. 2. CONTRACTOR TO COORDINATE FIELD REVIEW WITH THE CITY PRIOR TO INSTALLATION. 3. THE BOULEVARD AREA (FROM THE BACK OF CURB TO THE RIW) TO BE IRRIGATED, IRRIGATION PLAN AND SPECIFICATION MUST BE SUBMITTED FOR CITY REVIEW AND APPROVAL. 4 POLLINATOR PATCH PRAIRIE SOD MAY BE INTEGRATED IN AREAS WHERE STH STREET R!W ABUTS NATIVE PLANTING AREAS (MUST BE A MINIMUM OF 4-FEET IN WIDTH), R Ow LI155144IA,ILA to R.0 w ones Pe, pl en) POLLINATOR PAICri (PRAIRIE SOo PER CITY SPECiCATION SECTION 1291 SOO TO BE A MI 4 A FOOT SECTION FROM LAWN AREA TO EDGE OR TO FLOW WHICHEVER IS GREATER. ,•`/,-,07.z;s4 5'-0" TURF SOO FOR FiRST 5 FEET OOT WO ERA. SOD <Az., 10OR GREATER =ADD C OPPOSING SPRINKLERS B 00 TIJRC 500. MnOOT 3878 TYPE A LAWN 800. IUIFiIIi "c 10' OR GREATER ADD OPPOSING SPRINKLERS 0 TlE CITY ()I= LAKE ELMO IRRIGATION FOR AREAS WITH POLLINATOR PATCH PRAIRIE 15 SIDEWALK OR ICY PATH PER LAYOUT PLANS '4 0113 • TOPSOt HiN 5 NCH DEPTH IA4OOT 9977 TYPE A oommoN TOPSOIL BORROW 15ITH AT LEAST E.% &ROARK MATTER 5TH STREET STANDARD DETAILS AUGUST 2015 1435F SOO. Hn0OT11713 TYPE A LAM SOO. IRRIGATION NOTES' A SOR 21 PVC MAINLINE (2" OR GREATER) 24" FROM BACK OF PAVEMENT EDGE, 24" MIN, DEPTH TO TOP OF PIPE B CONTROL WIRE PATH C 12" POP-UP SPRINKLER W/ MSMT NOZZLE 4" POP-UP SPRINKLER W/ SPRAY NOZZLE 7 0' OFFSET TO TREES FROM FACE OF CURB, TYP STATELY TREES: 2.5" CALIPER mul DIAMETER TREE SPECIES BY FULL BLOCK OAKS, MAPLES OR EIAL PLANT SELECTION DIRECTION BY CfrY. PLANT PEA CITY ()RAYING NO 9C2A SHREDDED NORTHERN CEDAR WICK 3' SETREO DEPTH. TURF SODz MADDT 1978 TYPE A LAWN SOO 4074 4:74.0f. 4.93444%. W.1-4144T•NANtt 111 \ TOPSOIL' ATH 811415, DEPTH 144OOT 38T7 TYPE A COMMON TOPSOIL BORROW VAIN AT LEAST 0% ORGANC MATTER STREET BOULEVARD LANDSCAPE PLAN THE CITY OF LAKE ELMO vtiN Att P,PE 341J, A,4C.Fq"N EiCt WATER SUPPLY (MUNICIPAL) SAMPLE STANDARD DETAILS OCTOBER 2015 - - - c3lIAGF ' .-24pir„c R BAT LL V.L ?/\._ C cowvu,,,7 Ti: Pvc Pr)! YETI IP.C,A1C41 IRRIGATION DETAIL ----- IA.! 1, -4. IF rri:C;11,,,,11(7 7 71,744 IC .!!!!- !Jr, ,!. 2-WIRE PEDESTAL CONTROLLER SAMPLE VALVE W/ SOLENOID AND DECODER SAMPLE TFIF CITY OF LAKE ELMO STANDARD DETAILS OCTOBER 20 15 IRRIGATION DETAILS -Fi','"..,-,',''' ,--'' , ''''.--.,":-"-,y,Ac,•",'''''''''',-,-, - i , t . . ,....„ --t ,,,,.,,:- P' 3 =7:4:1-cl, ".,,,i,..,•J • _ • •JA•lt rA•:14,1-•1 • st,,,T AP' - DRIP ZONE CONTROL SAMPLE 4 ; TI IE Car OF LAKE FLMO STANDARD DETAILS OCTOBER 2015 4 -If IA •""4- ' • — 1'4'1 F.•-• ' • 1, ' 70"•' - "'F. • n „ „-! ^ o • CI- • •-, it i, ----' QUICK COUPLING VALVE SAMPLE IRRIGATION DETAILS r '4.3:10 , - 4 ROTOR W/ SWING JOINT SAMPLE TI (;In' or LAKE ELMO STANDARD DETAILS OC1 OBER 2015 • SPRAY W/ SWING JOINT SAMPLE ' 7 ; IRRIGATION DETAILS MAXIMUM FLOW PER ZONE 7 ',F aam —aatla a 7:3 '1=1, .17 = a 72 I , • , " , - END FEED EXAMPLE CENTERFEED EXAMPLE TYPICAL DRIPLINE SAMPLE 8 ; TI11,, CITY or LAKE ELN 0 „... r . , ,,,: -;';1•;.„1:1- C.FL., STANDARD DETAILS OCTOI3ER 2015 DOGBONE SHAPED POLYGON SHAPED "C" SHAPED ODD SHAPED CORNER SHAPED CURVED POLYGON HOURGLASS SHAPED IRRIGATION DETAILS 71,4- EEC CF, ;24f 1 P"=“hi, ,67.40r; DRIP GRID POP-UP OPERATION INDICATOR SAMPLE TI I F, Dry ()I7 LAKE ELMO STANDARD DETAILS OCTOBER 2015 DRIP GRID FLUSH VALVE SAMPLE IRRIGATION DETAILS Lake Elmo, MN Irrigation Review �Y, � PLANTING IRRIGATION 2015-10-15 P8RT1 -GENERAL 1.1DESCRIPTION ° ~ A� This section isten total written pages plus associated sample details. � B, This section xPnnUivo elemental materials and procedures honed upon published and widely accepted industry best practices to design and construct landscape irrigation system(s) in a design -build approach including the developments, and road right-of-ways, The most recent landscape irdgation industry best practices can be found at NKn:Vw��jrr'iaa{innnu�un|oaVeUFUns,�Reonorocs/B�iiP Rovised 12-2V10pdt. 1.28UBM[TTAL 4 All hght-of-way and oitynwnxU/maintainnU nu8u\x as well as H0A owned and maintained out|ots need tVprovide lOU% irrigation coverage for all proposed landscape improvements excluding native seeding areas, 8� Landscape irrigation designs shall bocrafted in workmanlike fashion preferably u:ingCAD'baooU software, Scaled Irrigation plans shall include the entire project limits. Designs and supporting documents shall be furnished in reproducible electronic and hardcopy fashion, to the City of Lake Elmo for approval prior to commencing work, No landscape irrigation installation work shall commence without written consent of the City ofLake Elmo, MN. C� Landscape irrigation design(s) and supporting documents shall depict and describe all components of the proposed landscape irrigation system including but, not limited to: a. Water supply and detail including proposed enclosures and slabs h Pipeline sizing throughout n, Sprinkler emitter proposed brand, model and nozzle sizing U. Drip grids with associated required components o. Controls including proposed pedestal enclosures and weather -based appurtenances t Projected seasonal water use mon<h'by'month 1.3DERN|T|ONS A. Circuit Piping: Downstream from control valves to sprinklers, specialties, and drain valves. 8� Drain Piping�Downstream from circuit -piping drain valves, C� Main Piping: Downstream from point of connection to water distribution piping to, and including, control valves. D. Low Voltage; As defined in NFPA 70 for circuits and equipment operating at |aou than 50 volts nrfor remo1o' contmLsignu|ingpowor-|imkadoircuhx. 1.4ABBR[V|AT0NS A. FP[Female pipe thread 32 84OU'1 Modified fndnnignbulildporfVnnanuo-baned approval pmooso Lake Elmo, MN Irrigation Review 2015'1O'15 B. MP[Male pipe thread C. NP[National pipe thread D� HOPE: high'donohypo|yethy|ana [, PVC: Polyvinyl chloride plastic F. SOR: Standard Dimension Ratio G, SCH: Schedule Pipe H. AWG:American Wire Gauge 1.5 ELEMENTAL PERFORMANCE REQUIREMENTS A. Irrigation water supply shall Uowater re -use msprimary. 8. Backup irrigation water supply(ies) drawing from municipal or groundwater shall be properly permitted by authorities having jurisdiction and shall be constructed to conform to meet or exceed minimum requirements of the City ofLake Bmo, MN. See sample dntai|(n). All wacrsupp|y(ins) and associated system mainline and circuit piping regardless ofviatersource, shall be: 1. sized not 10exceed dynamic velocity greater than 5feet per second; 2, sized to enable simultaneous operation ofnot less than two stations of irrigation; 3� sized 10complete onirrigation cycle within 10hours during the hottest month ofthe irrigation season. 4. oizndtoenab|enperadonofsphnk|omatmanufacturernmnmmondaddynamiopmu:um(o). C� Irrigation stations shall not mix rotor or multi -stream, multi -trajectory sprinklers with misting spray -type sprinklers, U� Broadcast sprinklers shall be placed to enable 100 percent coverage, sprinkler -to -sprinkler. E, Turf areas shall have broadcast sprinklers, F, Islands and planting beds shall have drip irrigation, G� Broadcast sprinkler emission devices shall include matched precipitation/application rates. H, Broadcast sprinklers located at the bottom of slopes shall have check -valve or similar features to prevent or reduce low -head drainaga. i Broadcast sprinklers shall not throw over public walks orroadways, J, Broadcast sprinklers shall bnplaced and adjusted tominimize ovnrspmyonto hard surfaces. K� Broadcast sprinklers in the vicinity of conifers shall be placed to minimize broadcast onto conifers. L. Sprinklers and piping installed upon slopes shall be installed perpendicular to the slope wherever feasible. M, System zoning priority shall begiven tosoil type, plant type, topography and micmcUmate. N, Single row broadcast sprinklers shall be allowed in boulevard areas or strips of eight feet width nrless, U� Single row broadcast sprinklers shall be placed to throw away from walks and toward streets. P. Use schedule 4QPVC pipe orgreater for sleeves under hard surfaces, O. S|uova(s)dimension shall bnominimum nftwo times the outside dimension of the pipe passing through. K. Use NSF -rated HD1UOpolyethylene pipe, where applicable. S Use up1n2^ polyethylene pipe in s|aoveu. 328400'2 Lake E|mo, MN Irrigation Review 2815-1O'15 T� Thrust block pressure pipe 3^ or larger. Follow published industry best practices. U, Top ofmainline pipe 3^and smaller shall riot Unless than 18^from final grade. V Top ofcircuit piping shall bonot less than 12^from final grade. N( Plan for and install controller and field grounding equipment per manufacturer recommendations. 1.6DUAL)TYASSURANCE: A, Products Criteria: 1, When two ormore units nfthe same type orclass o(materials u/equipment are required, these units shall buproducts oKone manufacturer, 1 Anameplate bearing manufacturer's name nr trademark, including model number, shall besecurely affixed in a conspicuous place on equipmenL In addition, the model number shall be either, cast integrally with equipment, ntampod, or otherwise permanently marked an each item of equipment, B. Installer Minimum Qualifications: The selected installing contractor shall beanemployer ofworkers that include not less than one Certified Irrigation Contractor in good standing as accredited by The Irrigation Association, Fairfax, VA (www.irriciation oro) and who shall be currently employed by the selected installing contractor and who shall personally conduct or oversee the conduct vfall work upon this project. The selected installing contractor shall boregistered inthe State cd Minnesota as a Technology Systems Contractor in good standing employing not less than one Minnesota licensed Power Limited Technician in good standing who shall be currently employed by the selected installing contractor and who shall personally conduct oroversee the conduct ofall low voltage irrigation electrical work. The selected installing contractor shall be prepared to furnish proof of not less than 5 successful installations of projects of similar scope and complexity within the past 3 calendar years including but, not limited to successful installation, programming and operation of digital two -wire decoder Irrigation control systems, C. System Requirements: 100 percent irrigation coverage of irrigated areas is required. The actual and spirit of intent of this project uutcnmu is clearly indicated upon the drawing sheets and within the specificabon documents. The selected installing contractor shall, atnoadditional cost boprepared tomake minor adjustments necessary toavoid obstructions such as hard surfaces signs, ublities and light standards and achieve full and complete coverage of irrigated areas without overspray on roadways, sidewalks, window wells or buildings and shall protect trees from close high- sprayvu|unity. PART 2'PRODUCTS 21 PIPES, TUBES AND FITTINGS & PEpipe with controlled 0shall boASTMF771.PE3408compound; B, Insert fittings for PE pipe., ASTM D2609, nylon or propylene plastic with barbed ends. Include stainless steel bands n[other fasteners, 32 84 00'3 Modified for design -build performance -based approval process Lake Elmo, MN Irrigation Review 2015-10-15 C PE pressure pipe: AWWAC906, with ORof 7-3.9,m&3and PE compound number required to give pressure rating not less than l60psi (1100kPa) D. PEbutt, heat -fusion fittings shall beASTMD3261. E, PEsocket-type fittings shall bnASTIVID2883. F. PVC sleeve pipe: 8STMD1785.PVC 1128compound, Schedule 48, G. PVC socket fittings shall be ASTM D2466, Schedule 40 PVC threaded fillings: ASTM D2464, Schedule 80. K Swing joints: Threaded fittings with elastomeric seals that allow 360 degree rotation, and designed for minimum 200 psi (1375 kPa) working pressure, may be used in lieu of standard threaded f ittings, i PVC socket unions: Both headpiece and tailpiece shall be PVC with socket ends. J, PVC Pipe: ASTMD2241.PVC 112Ucompound, SDR26� K, PVC socket fittings: ASTMD24G7.Schedule DO. L. PVC socket unions: Both headpiece and tailpiece shall be PVC with socket or threaded ends. 2.2 PIPE JOINING MATERIALS A. Solvent cements for joining PVC piping: ASTM D2564. Include primer according to ASTM F656, 8, P|axdc, Pipe'RanUoGaxkots. 8ulto, and Nuts: Type and material recommended bypiping system manufacturer unless otherwise indicated. 2.3VALVES A. Underground Shut -OH Valves: 1. Butterfly valves 2 inches (SOmm) and larger: AYNWAC504. iron body, bronze mounted, double disc with pum|/a{ or inclined ceab, non'huinQstem turning clockwise 0nclose, 150 poi(1025 hPa) minimum working Vmooum. 2' Ball valves, isolation valves, 7'1/2inxk (38 mm) and smaller: Full -port ball valves with bronze body, PTFE seats, and 8Odegree on/off handle. Ball valves shall have NPTfemale end connections. 8.0perationc l� Underground applications shall use valves with 2inch (5Omn) nut for T-Hand|osocket wrench operation. 2. Aboveground and valve pit applications shall use valves, with hendwhco|o, 1 Valve ends shall accommodate the type ofmain pipe adjacent tovalve. C. Remote Control Valves: 1� All remote control valves shall boof the manufacturer and models indicated onthe drawing sheets furnished. No deviation from manufacturer ormodel call -outs once appmvad, shall be allowed, a. Sizes and locations as indicated on the drawing sheets. Molded -plastic body, furnished as straight or angle pattern type, normally closed diaphragm type with manual shut off and flow control adjustment. Refer to sample details or furnished and approved details submitted at the time of approval application, 32 84 00'4 Modified for design -build performance -based approval process Lake Elmo, MN irrigation Review 2015'0-15 b, Single valve digital two -wire decoder installed concurrently with each remote control valve and within the same remote control valve box, one valve per decoder, one decoder per control valve, one valve box per valve and decoder combination. Nodeviation from manufacturer or model call -outs once approved, shall be allowed, Refer to sample details or furnished and approved details submitted at the time of approval app|icadnn. Label decoders with stencils designating controller and circuit number with permanent white epoxy paint or with permanent paint pen, 1� Valves shall have aminimum o|15Opsi (1O25kPa)working pressure, 2. Each sprinkler station shall be automatically operated by a remote control valve installed underground and operated byasingle-station in -line digital decoder -governed xo|onnid. 3 Valve boxes shall balocking type-oopah|a. 4. Valves shall be completely serviceable from the top without removing valve body from the system. Valves shall operate at no more than 7 psi (50kPa) pressure loss atmanufacturers maximum recommended flow rate. 5. Valves shall badiaphragm type designed Vzoperate inwater containing sand and debris and shall have aself- cleaning typucontam|nationfWrrto8KoraUwator|ood)ngtothnon|nnniduntuatorandthud|aphragmnUambnr. 2.4VALVE BOX A� Isolation valve boxes shall be precast concrete boxes with a compressive concrete strength in excess of 4000 psi (3OMpa).Box dimension shall bnadapted \odepth ofcover required over pipe atvalve location, Mark box cover tosay ^|rrigation^and set flush with finished grade. Provide 2(tum)"T' handle socket wrenches ofG/Oinch (15 mm) round stock with sufficient length to extend 2 feet (600 mm) above top of deepest valve box cover. B' Irrigation control valve, decoder boxes and quick coupler boxes shall be HDPE green in color or black body with green cover. Boxes shall be lockable -ready. Refer to sample details or furnished and approved details submitted at the time of approval application. 2.58ACKFLOVVPHEVENTER & Use reduced pressure zone baokf|owprevention assembly sized according 0ominimum system performance specifications contained herein and as approved by the authority having jurisdiction. Refer tosample details ur furnished and approved details submitted at the time nfapproval application, 2.§WATER METER A. Use water meter brand and model opoxUiod by the authority having jurisdiction. Size meter according to minimum system performance specifications contained herein. Refer tnsample details orfurnished and approved details submitted at the time of approval application. 2.7 AUTOMATIC CONTROL EQUIPMENT - INDEPENDENT ELECTRIC CONTROLLER WITH NO FLOW SENSING (FOR SMALL INSTALLATIONS) A, GENERAL STATEMENT: Irrigation control shall be diQi|o|.two'wire'basnU automatic operation including-, 3284DO'S Lake Elmo, MN Irrigation Review 2O15'1&-15 1. rain sensing technology, placed per manufacturer recommendations and/or referenced industry best practices tointerrupt irrigation duhnOpnhucbofxuffixiuntmnbtumandh/|lyenUmged; 2, weather -based adjustment, placed per manufacturer recommendations and/or referenced industry best practices and fully engaged; 3 controller shall be mounted in a pedestal manufactured by the selected controller manufacturer and shall be securely placed upon a concrete base per manufacturer recommendations and/or referenced industry best practices; See associated sample detai|(x). 4� Ko|d control valves shall be connected tndigital control wire using one -station field Uocndars, placed in the associated control valve box and shall include waterproof wire fittings such as 3MDBR or equivalent on the signal input wires and the signal output wires. Follow manufacturer recommendations and/or referenced industry best practices. Field control valves shall be placed in plastic/composite surface boxes, one valve per box, minimum 10" round sized and in a fashion to prevent damage from surface activities and to enable basic field maintenance without requiring of the box. See associated sample detai|(¢ 8� The independent electric automatic control system shall consist of one digital two -wire decoder -based controller located in a pedestal manufactured by the controller manufacturer, which operates individual remote control decoder -based valves and weather -based schedule adjustment (SMART) operation in accordance with timing schedules programmed into the independent unit, Refer to sample details or furnished and approved details submitted at the time n4approval application. C, Connect, test electrically and program all irrigation stations to the digital two -wire decoder -based controller per manufacturer recommendations and Best Practices and incorporate all stations into the control system, Memorialize all programming data onto reproducible documents in a workmanlike fashion, 2.8SPRINKLER HEADS A� Rotary pop-up sprinklers: 1, I/^in{et c|oued'caon.year'dhvun.4^ minimum pop-up height or 2. !/�^ inlet spray -body muuntod, six-inch minimum pop-up hoight, mu|d'stream, mu|U'trajootorymtating nozzle. 1 Matched precipitation/application shall be depicted on plan submtals and practiced at the time of installation. Placement appropriate to the area characteristics being watered. 4, Refer to sample details orfumishndand approved details submitted at the time ofapproval application. B. Spray -type sprinklers (fixed): 1. !6^|n|et.4^minimumpop'uphu|ghtwitknoo|msandp|aoomontappmphatotothomzachanmtehsOco being watered. 2. Refer 10sample details nrfurnished and approved details submitted at the time oyapproval application. 32 8400'0 Modified foxdusign-buildpudonnnmma-buomdappmvapmmma Lake Elmo, MN Irrigation Review 2015-10'1G D.9QUICK COUPLERS A� Quick couplers shall have all parts contained in a two-piece unit and shall consist ofacoupler water seal valve assembly and aremovable upper body toallow the spring and key track tnboserviced without shut down o[the main. 8� Metal parts shall bebrass. C, Lids shall bulockable vinyl covered and have springs for positive closure nnkey removal, D. Each quick coupler shall becontained invalve boxes. Refer tosample details orfurnished and approved details submiUadat the time nfapproval application. E� Furnish 1 (one) hose swivel and operating key. 2.1ULOW VOLTAGE CONTROL VALVE WIRE A. Wire shall be solid copper wire, Underwriters Laboratories Inc. approved for direct burial in ground. Wire shall be digital decoder -based control wire of the same outer jacket color aothat installed upon the existing landscape irrigation system. Size of wire shall be consistent with manufacturer recommendations, never less than 14 AWG. 211WIRE SPLICING MATERIALS: LOW VOLTAGE RATED UVRESISTANT MOISTURE -RESISTANT GREASE -FILLED POLYPROPYLENE TUBE A. 3M DBRN-6 Direct Bury Splice Kit UL486D-approved for direct burial in ground or equal, Use upon wire splices, decoder inlet wiring and decoder outlet wiring, 212SLEEVE MATERIAL A. ASTMD2241.PVC Schedule 4O. PART 3'EXECUTION 3.1PREP8R8T0N & Examine proposed irrigation areas for compliance with requirements and conditions affecting installation and performance, B. Verify limits of irrigation and compare against approved plans. 3,2 PIPE INSTALLATION 'GENERAL A� Layout work as closely as possible to drawing sheets. CALL BEFORE YOU DIG (811). 8� Install sprinkler lines to avoid electric, storm and sanitary sewer lines and existing water and gas mains, all of which have the right of way, C� Existing sidewalks and curbs shall not bocut during trenching and installation of pipe. Install pipe under sidewalks and curbs by jacking, auger boring, or by tunneling. Repair or replace any cracked concrete, due to settling during the warranty period, D, Do not lay pipe on unstable material, in wet trenches weather conditions are unsuitable for work, E� Allow aminimum of3inches (8Umm)between parallel pipes inthe same trench. 32 840U'7 Modified for design -build performance -based approval process Lake Elmo, MN Irrigation Review 2U15'1O'1S F. Clean the interior portion of pipe and fittings of foreign matter before installation, Securely close open ends of pipe and fittings with caps urplugs 1oprotect fixtures and equipment against dirt, water and chemical mmechanical injury. At completion of all work thoroughly clean fixtures, exposed materials and equipment, G. The full length of each section of (PVC) pipe shall rest upon the pipe bed with recesses excavated to accommodate bells orjoints, Doriot lay pipe onwood blocking. K Hold pipe securely inplace while iuint(o)is/are being made. i Do not work over, or walk on, pipe in trenches until covered by layers of earth, well tamped, in place to a depth of 12 inches (300 mm) over pipe. J. Irrigation lines and control wire shall run through designated lanes where possible. Refer Losample details or furnished and approved details submitted at the time dapproval application. K� Concrete thrust blocks shall be installed upon piping 3-inch and larger where 1he irrigation main changes direction at 1' and "T' locations and where the irhgation main terminates. Do not pressurize pipe for a period of 36 hours following the comp(efion of pouring of the thrust blocks, Concrete thrust blocks for supply mains shall be sized and placed instrict accordance with the pipe manufacturer's specifications and shall becdanadequate size and ooplaced osto take all thrust created by the maximum internal water pressure. Thrust block material shall not be poured over and around pipe and /orcontrol wire. L. Minimum cover over lines under constant pressure shall be 18 inches (750 mm) for pipe sizes of 3 inch and less. Cover laterals tominimum depth nf12inches (8OOmm), 3.3SLEEVE INSTALLATION A. Furnish and install where pipe and control wires pass under walks, paving, walls, and other similar areas. B. Sleeves Uobatwice line size urgreater 0oaccommodate retrieval for repair ofwiring nrpiping and shall extend 12 inches (3O0mm) beyond edges nf paving nrconstruction, C. Bed sleeves with a minimum of 4 inches (100 mm) of sand backfill above top of pipe in areas where pipe is placed prior tohanUocapeicinstalled. 3.4VALVE INSTALLATION A� Locations of remote control valves is/uaUiuOmmmohc Group remote control valves wherever possible and aligned at a set dimension back of curb along roads. Do not install more than one valve per valve box unless using jumbo -sized valve box and per minimums depicted herein and upon sample details included with this written specification. B. Novalves shall bvset under roads, pavement nrwalks. C' Clean interior nfvalves nfforeign matter before installation. D. Set valve box cover flush with finished grade, E. Control valves shall never be less than 3 inches (80 mm) below finished grade, Refer to minimums depicted herein and see sample details. 3284O0'V Modified for design -build performance -based approval process Lake Elmo, MN Irrigation Review 2U15'1&15 3.5SPRINKLER AND QUICK COUPLER INSTALLATION & Place pan circle rotary sprinklers no greaterthan 5 inches (150 mm) from edge of and flush with top of adjacent walka, cudbo, and mowing apmnx, or paved areas at time of installation. 8� Install all sprinklers using swing joints or flexible hose -and -filling joints (a.k,a, swing pipe). Refer to sample details included with this written specification, C. Install all quick couplers on swing joints. Stake for support. Refer to sample details included with this written specification. D� Set shrub sprinklers 4 inches (100 mm) above grade or even with bedding mulch depth and 4 inches (100 mm) from edge of curb or pavement. Place 4 inches (100 mm) f rom walls. Stake sprinklers prior to backfilling trenches. Support stakes shall be parallel toriser. 3.8AUTOMATIC IRRIGATION ' CONTROL SYSTEM INSTALLATION & Attach new stations of irrigation to the digital two -wire decoder system and program and lest each cmnUn| valve for proper operation from the existing irrigation controller. B� Adjust master controller programming to incorporate new stations of irrigation within programs for similar plant- typesorhydusonooand|naocuujanxowhhnwmaomryVmOmmmingforwoathor-hanod(SMART)opnration, 3JCONTROL WIRE INSTALLATION A, Wiring shall be located in trench with pressure main pipe. Splicing shall be held to a minimum, In the event a wire splice is required outside ofaremote control valve location, the splice shall hecontained in avalve box not smaller than 10" round with not less than 24 inches of leader or expansion looping on each end of the splice. Use 3MD8Rwaterproof wire splices nrequivalent, B. Provide 12 inch (300mm) expansion loops inwiring ateach wire connection or change in wire direction. Provide not less than 24inch (ODUmm)loop atremote control valves. 3.DFIELD TEST AND QUALITY CONTROL & Tests and Inspections: 1. Pressure test pressure main line(s) before joint areas are backfilled. Backfill a minimum of 12 inches (300 mm) over the pipe to maintain pipe stability duhnQ test period, 2 Inspect each joint and repair leaks. 3. Flush lines before installing sprinkler heads and quick couplers, 4, After installation, charge system and test visually for leaks, Repair leaks and retest until noleaks exist. 5. After electrical circuitry has been activated and final adjustment of sprinklers to permanent level at ground surface iscomplete, test each broadcast turf sprinkler section toindicate auniform distribution within any one sprinkler area and over the entire area. O� Operate controller and automatic control valves 8/ demonstrate the complete and successful installation and operation ofall equipment, 7. Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment, 32 84OD'8 Modified for design -build performance -based approval process Lake Elmo, MIN Irrigation Review 2015-10-15 8. Prepare test and inspection reports, programming information (including SMART uporadnn). decoder information and details for record drawings. Furnish records in a professional and workmanlike fashion, 311AOJUSTMENTS A. Adjust settings of controller as needed during the establishment period. Should plant establishment requirements preclude engagement ofweather-based (SMART) upumhon, assure weather -based operation is engaged prior to fina|walkthmugh/tumovoc B.Adjust automatic control valves \oprovide flow rate at rated operating pressure required for each sprinkler circuit, C.Adjust sprinklers and devices toproper grade, radius and arc. 3.12DEMONSTRATION AND DOCUMENTATION A, Program controller for wnathor'bauoU (SMART) operation. C, Follow manufacturers instructions and industry best practices. O. Maintain and provide a complete set of as built drawings in a professional and workmanlike presentation form which shall hn corrected toshow changes in locations of all pipo, valves, pumpx. decoders and related irrigation equipment. E. Controller Drawings and Zone Chart(o): 1 Prepare in electronic format a drawing mapping the location of all valves, decoders, lateral lines, and route of the control wires, Identify all valves as to size, station, number and type of irrigation, Digital formatted "as built" drawings may require approval before controller zone charts are prepared. 2� Provide one controller zone chart for each automatic controller showing the area covered by the controller. The charl shall be a reduced drawing of the actual "as built" system and fit the maximum size controller door orpedestal will allow, |fcontroller sequence bnot legible when the drawing isreduced to door size, the drawing shall be enlarged to a size that is readable and placed protected from elements (such axlaminated) inside the controller door, 3. The final irrigation "as built" drawings shall be submitted in digital format with a different coding to show area of coverage for each station. All drawings and zone charts must be completed and approved prior to final inspection dthe irrigation xyatom. Upon cnmp|oUon, afull set cdreproducible, electronic as -built drawings, decoder information and base weather -based (SMART) programming shall be furnished to the City ofLake Elmo, 4, The most recent landscape irrigation industry best practices can befound at: hlo.Vww,vvjnivatinnom/uo|uadodFUes/Resourcen/BMP Revised 12'2010.uUi '—END—' 328400'10 Modified for design -build performance -based approval process LK/ Avvard-Winning Professionals in Irrigation Design, Consulting & Water Management MEMO DATE: January 13, 2015 TO: Mitchell Cookas FROM: Tim Malooly RE: Comments on Lake Elmo best practices -based landscape irrigation performance specification guidance The performance specification reviewed is intended to furnish minimum best practice -based criteria for design -build irrigation systems that helps ensure consistency of system design and installation and to furnish criteria from which to review, approve, request improvements to or reject plans submitted to the owner or owner's representative prior to installation. The specification also furnishes criteria from which, to inspect and accept or reject equipment or installation practices as a condition of turnover to the owner. 1.1B. The Irrigation Association best practice documents are widely accepted nation-wide in myriad forums including local codes and green -build supplements. Each best practice is easily defended from many points including efficient use of resources and system maintainability. 1.2A 100`)/0 coverage ensures even distribution of water on to a planted area and conforms to best practices and manufacturer recommendations. 1.2C This directive enables the owner to properly catalogue, obtain inventory, maintain and perhaps most importantly, properly schedule irrigation events, 1.5A, B Whenever opportunity exists to avoid use of municipal potable water, feasibility of use of non -potable water shall be undertaken and if deemed feasible, municipal water shall be used as backup only. If reuse water source is deemed non -feasible, documentation will exist to defend such a decision. Items 1-4 conform to best practices, system longevity and contribute to water manager's ability to properly complete irrigation events in reasonable timeframes. Outdoor Water Use & Reuse Design Consulting I Technology I Water Management I Education 175 James Avenue North I Minneapolis, MN 55405 I 763.559.1010 main I WaterMotion.com 1.5H Although slightly more costly to purchase, check vale -equipped sprinklers located at bottom of slopes will conserve water, reduce damage to landscapes and hard surfaces and reduce liability to the City associated with pedestrian injury from slippery surfaces. 1.51, J & 0 No water over walkways is a water efficient best practice and reduces liability to the City associated with pedestrian injury from slippery surfaces. 1.5K Conifer damage is costly, unsightly and expensive. Avoiding direct spray onto such plants reduces risk of damage or death. 1.5S Flexible pipe in sleeves where applicable helps reduce costly maintenance resultant of cracked pipes in sleeves from winter freeze conditions. 1.6A This provision helps ensure products are new, matching and easily maintained by City personnel. 1.6B PLT is Minnesota law. CiC helps minimize risk of installation deficiencies and maintenance challenges resultant of non -qualified installers. CiC is nationally -recognized, third party accredited. Many local contractors have employees who are CiC. 2.3Cb Decoder -based irrigation systems enable long term flexibility and reasonable ability to retrofit systems with new technology over time, When installing digital decoder -based control, single decoder per control valve assures proper installation and minimizesconfusion during maintenance. 2.4A Identification of control boxes and adequate slack of control wire contributes to efficient maintenance and lower corresponding costs of maintenance. 2.7A1 Including properly functioning rain sensing technology is Minnesota law. 2.7A2 SMART irrigation control minimizes waste of resources and reduces cost of maintenance. 2,73 Pedestal -based installation reduces propensity of non -code conforming installation, ensures safe operation of control equipment. 2.8A3 Matched application nozzles reduce water waste, reduce plant death from overwatering and promote an even look to the landscape. Outdoor Water Use & Reuse Design I Consulting 1 Technology I Water Management I Education 175 James Avenue North I Minneapolis, MN 55405 1 763.559.1010 main I WaterMotion.com 3.3B Sleeves sized 2x pipe passing through ensures ability to repair damaged pipe if necessary and reduces propensity of damage to inserted pipe or wire at the time of construction. 3.4A Grouped or manifolded control valves reduces the number of potential points of vandalism/damage from mowers, etc. and promotes efficient maintenance. 3.8A1 Pressure testing mainline is a best practice. This call -out has been minimized (from common expectations) in terms of requirements for passage to minimize unnecessary installation cost. 3.12E Completing the work listed ensures the owner will have necessary and workmanlike records to catalogue systems and efficiently maintain systems. EPA WaterSense 2008 PAEFNEF Timothy R. Malooly, CID, CIC, CLIA Minnesota Licensed Water Operator President TimM©WaterMotion.com Water in Motion proudly employs EPA WaterSense Partners. Outdoor Water Use & Reuse Design I Consulting I Technology I Water Management Education 175 James Avenue North 1 Minneapolis, MN 55405 763.559.1010 main I WaterMotion.com 1. PRIOR TO TREE STAKING AND PLANTING OPERATIONS CONTRACTOR MUST CONTACT GOPHER STATE ONE CALL (www.gopherstateonecall,org or 811) TO VERIFY UNDERGROUND UTILITIES. WHERE PRIVATE UTILITIES EXIST ON --SITE THE CONTRACTOR IS REQUIRED TO HAVE THOSE LOCATED AS WELL. 2. PLANT MATERIALS SHALL MEET AMERICAN STANDARD FOR NURSERY STOCK: ANSI Z60.1 LATEST EDITION. http://arnericanhort.org/documents/ANSI Nursery Stock Standards AmericanHort 201 4,pdf 3. NO PLANT SUBSTITUTIONS SHALL BE MADE WITHOUT THE PRIOR WRITTEN AUTHORIZATION FROM THE CITY. 4, ALL TREE PROTECTION MEASURES TO BE FIELD STAKED PRIOR TO INSTALLATION. CONTRACTOR TO COORDINATE FIELD REVIEW OF PROPOSED TREE PROTECTION LOCATIONS WITH THE CITY AND PROJECT LANDSCAPE ARCHITECT PRIOR TO ANY TREE PROTECTION INSTALLATION, 5. ALL TREE LOCATIONS TO BE FIELD STAKED PRIOR TO INSTALLATION, CONTRACTOR TO COORDINATE FIELD REVIEW OF PROPOSED TREE LOCATIONS WITH THE CITY AND PROJECT LANDSCAPE ARCHITECT PRIOR TO ANY TREE INSTALLATION. 6. ALL PLANTS SHALL BE PLANTED IMMEDIATELY UPON ARRIVAL TO PROJECT SITE. NO PLANT MATERIAL IS TO BE LEFT OVERNIGHT ON THE PROJECT SITE WITHOUT BEING INSTALLED UNLESS WRI I I EN APPROVAL BY CITY. 7, ALL TREES, SHRUBS, PERENNIALS AND TURF LAWN TO HAVE A TWO YEAR WARRANTY BEGINNING UPON WRITTEN ACCEPTANCE BY THE CITY. DEFECTIVE PLANTS AS DETERMINED BY THE CITY SHALL. BE REPLACED WITHIN 30 DAYS OF NOTICE DURING THE GROWING SEASON, AND REPLACEMENT MATERIALS SHALL RECEIVE THE SAME TWO YEAR WARRANTY UNTIL PLANTS ARE SUCCESSFULLY ESTABLISHED. 8. CONTRACTOR TO PROTECT AND MAINTAIN ALL PLANTINGS AND PLANT BEDS, INCLUDING PROTECTION FROM WILDLIFE, WEEDING, RE —MULCHING, FERTILIZATION, IRRIGATION AND ALL OTHER TYPICAL FORMS OF HORTICULTURAL CARE UNTIL THE END OF THE WARRANTY PERIOD AS DETERMINED AND APPROVED BY CITY. 9. ALL AREAS DISTURBED ADJACENT TO THE PROJECT SITE INCLUDING BOULEVARDS SHALL BE REPAIRED AND MAINTAINED PER CITY DIRECTION. 0. PROVIDE A THREE YEAR MAINTENANCE PLAN FOR ALL SEEDING OF PLANT MATERIALS/AREAS WITHIN ALL COMMERCIAL PROPERTIES, COMMONLY HELD HOA AREAS, CITY OUTLOTS AND R.O.W. AREAS. 1. ALL TREE, SHRUB AND PERENNIAL BEDS, WITHIN THE R.O.W. OR LOCATED ON COMMERCIAL PROPERTIES OR ON COMMONLY HELD HOA PROPERTY AND CITY OUTLOTS WITHIN DEVELOPMENTS ARE REQUIRED TO HAVE AN AUTOMATIC IRRIGATION SYSTEM DESIGNED BY AN EPA WATER SENSE CERTIFIED PROFESSIONAL. THIS PLAN IS REQUIRED FOR CITY REVIEW AT THE SAME TIME AS LANDSCAPE PLAN REVIEW. 2. ALL TRADITIONAL TURF LAWN AREAS WITHIN R.O.W. OR LOCATED ON COMMERCIAL PROPERTIES OR ON COMMONLY HELD HOA PROPERTY AND CITY OUTLOTS WITHIN DEVELOPMENTS ARE REQUIRED TO HAVE AN AUTOMATIC IRRIGATION SYSTEM DESIGNED BY AN EPA WATER SENSE CERTIFIED PROFESSIONAL. THIS PLAN I5 REQUIRED FOR CITY REVIEW AT TIME OF LANDSCAPE PLAN REVIEW. FEBRUARY 2015 STANDARD PLAN NOTES LANDSCAPE PLANS CITY OF T ,A E E O STANDARD DRAWING NO. 900 LAKE ELMO (111 ()k \NE FL\40 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: C C DATE: REGULAR ITEM # CT 06/21/2016 Municipal Separate Storm Sewer System (MS4) Permit - Annual Public Meeting and Accept the 2015 MS4 Annual Report Ryan Stempski, Assistant City Engineer Kristina Handt, City Administrator Jack Griffin, City Engineer Julie Johnson, City Clerk Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS: Introduction of Item Assistant City Engineer Report/Presentation................„.............. ..... ........ Assistant City Engineer Questions from Council to Staff.. ............ ........... ............. Mayor Facilitates Annual Public Meeting, request public input...... ...... .........Mayor Facilitates Call for Motion ......... Mayor & C'ity Council Discussion............ .......... ............ ....... ..... ....... ........ ...... Mayor & City Council Action on Motion.... ..... . ......... ........ ..... .......... ........... ............... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. The Annual Public Meeting and Annual Report are MS4 Permit requirements. SUMMARY AND ACTION REQUESTED: 29 The City Council is respectfully requested to conduct the Annual Public Meeting required by the MS4 Permit and receive public input and comments. After receiving a staff presentation and public comments, it is respectfully requested that the City Council accept the 2015 MS4 Annual Report and authorize staff to submit this report to the MPCA by June 30, 2016. The recommended motion for this action is as follows: -- page 1 -- City Council Meeting [Regular Agenda Item 29] June 21, 2016 "Move to accept the Municipal Separate Storm Server System (MS4) Annual Report for 2015, and authorize staff to submit this report to the MPCA by June 30, 2016." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The MS4 General Permit is mandated by the federal regulations under the Clean Water Act and administered by the Minnesota Pollution Control Agency. A municipal separate storm sewer system (MS4) is a conveyance or system of conveyances (roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, and storm drains) owned by a municipality. The MS4 program gives owners or operators of MS4's approval to discharge storm water to lakes, rivers and wetlands in Minnesota. The MS4 General Permit focuses on reducing the pollution that enters these public systems and discharges to wetlands, streams and lakes ("waters of the state"). By federal rule, storm water systems in urban areas are labeled Mandatory MS4s. The City of Lake Elrno is a Mandatory MS4 City. As a MS4 City, Lake Elmo was required to obtain and comply with a National Pollutant Discharge and Elimination System (NPDES) ston-n water permit. To meet these requirements the City prepared and implemented a five year Storm Water Pollution Prevention Program (SWPPP) beginning in 2006 and extending through 2010. The MPCA reissued a new five year program effective August 1, 2013 that extends to July 31, 2018. The SWPPP specifies and outlines a series of best management practices intended to satisfy the permit requirements for each of the six minimum control measures. The six minimum control measures are: 1. Public Education and Outreach 2 Public Involvement and Participation 3. Illicit Discharge Detection arid Elimination 4. Construction Site Storm Water Controls 5. Post -Construction Storm Water Management for development and redevelopment 6. Pollution Prevention/Good Housekeeping for Municipal Operations As part of the on -going permit requirements as a mandatory MS4 City, Staff has prepared the 2015 MS4 Annual Report and will present a summary report to the City Council and general public. The City must hold an Annual Public Meeting to encourage public discussion and participation regarding its storm water quality and steps it is taking to address the MS4 Permit requirements. Notice of this meeting was posted at City hall and published in the Oakdale -Lake Elmo Review on May 11, 2016 (see attachment). Public input received will be considered for updating the City's Storm Water Pollution Prevention Program (SWPPP) and the meeting minutes will be incorporated into the City's final report. The 2015 MS4 Annual Report must be submitted to the MPCA by June 30, 2016. A copy of the City's Storm Water Pollution Prevention Program (SWPPP) is available on the City website. The Annual Meeting is scheduled to be held as part of the regular City Council meeting at City Hall. The agenda for this meeting will include: -- page 2 -- City Council Meeting [Regular Agencla Item 29] June 21, 2016 A presentation about implementation of the City's Storm Water Pollution Prevention Program in 2015, Affording interested persons an opportunity to make oral statements concerning the Storm Water Pollution Prevention Program, Consideration of relevant written materials that interested persons submit concerning the Storm Water Pollution Prevention Program; and, Consideration of public input in making adjustments to the 2016 implementation plan for the Storm Water Pollution Prevention Prograin. 2015 MS4 REPORT HIGHLIGHTS The City's annual implementation of its Storm Water Pollution Prevention Program (SWPPP) addresses all permit requirements through six minimum control measures (MCM) as outlined below: MCM I & 2: Public Education & Outreach, Public Involvement & Participation:. In 2015, the City renewed its contract with the East Metro Water Resource Education Program (EMWREP), which continues to be a high value, low cost solution to address many of the educational and public outreach requirements of the City's permit program. A copy of the 2015 EMWREP Annual Report has been attached. Lake Elmo Staff used EMWREP as a primary resource to create educational materials for the public on storm water best management practices (available at City Hall, in City Newsletters and on the City's website). MCM 3: Illicit Discharge Detection and Elimination: No known illicit discharges were recorded in 2015. A list of subsurface sewage treatment systems (SSTS) with known problems was provided in 2015 by Washington County. The City will continue to work with the County to address these issues with property owners. An emergency response procedure (ERP) was reviewed with the Fire Chief and Public Works Superintendent as document to follow should an illicit discharge occur within the City. MCM 4: Construction Site Storm Water Controls: All new developments in the City were required to prepare a site specific SWPPP to address erosion and sediment control during construction activity. In 2015 there were 9 written notices given and 3 fines issued to builders for non-compliance to the City's Erosion and Sediment Control Ordinance. MCM 5: Post -Construction Storm Water Management: Updates were made to the Engineering Design Standards Manual for Private Development, based on input during 2015 construction. Storm Water Maintenance Agreements were required for new developments to ensure on -going maintenance of newly constructed storm water facilities. Checklists are in place to review for impervious surface compliance on new building permits. MCM 6: Pollution Prevention/Good Housekeeping for Municipal Operations: The Public Works Department reported that inspections to the storm sewer system were not completed in 2015. Street sweeping was completed on all City streets in April 2015. The City continued to work with the Washington Conservation District to maintain rain gardens installed on past street pag City Council Meeting [Regular Agenda Item 29] June 21, 2016 improvement projects. Public Works responded to resident drainage issues and completed routine maintenance on the storm sewer system. Public Works also contracted out services to re - grade and establish a main drainage way within the Tablyn Park neighborhood. MS4 GENERAL PERMIT UPDATE: On May 21, 2013, the Minnesota Pollution Control Agency (MPCA) reissued the General Permit for discharges of stormwater associated with small MS4s. The new state-wide permit became effective on August 1, 2013. As part of the new permit requirements, the City was required to complete and submit a pond inventory by April 3, 2015. The City continues to work toward annual compliance of its SWPPP and make progress toward program updates that are included in the permit reissuance. RECOMMENDATION: Staff is recommending that the City Council accept the MS4 Annual Report for 2015, and authorize staff to submit this report to the MPCA by June 30, 2016. The recommended motion for this action is as follows: "Move to accept the Municipal Separate Storm Sewer System (MS4) Annual Report for 2015, and authorize staff to submit this report to the MPCA by June 30, 2016." ATTACHMENT(S): 1. Notice of MS4 Annual Public Meeting. 2. 2015 MS4 Annual Report. 3. EMWREP Annual Report — Executive Summary (full Report available upon request). -- page 4 -- 2015 Executive Summary General Education Campaign: During 2015, EMWREP continued to use a variety of strategies to educate the general public about stormwater pollution and other issues affecting the quality of surface and groundwater resources, and to inform them about partner programs and activities. EMWREP contributed 73 press releases and news columns to 18 area newspapers, in addition to producing educational content for city newsletters, social media, and on-line news sites. EMWREP staff attended more than 20 community events and participated in the planning and program development for several regional water education initiatives as well. Though the impact of these larger public education and awareness raising efforts is often hard to measure directly, we know they greatly improve the success of our targeted outreach activities and are usually the initial gateway through which people learn about EMWREP partner organizations and engage at a higher level by attending a workshop, participating in a watershed planning process, or installing a clean water project on their property. In 2015, EMWREP also conducted the following special education projects: • Continued outreach with Homeowners' Associations • Provided education about groundwater and water conservation • Worked to build relationships with lake associations • Engaged citizens in watershed activities and plan updates • Supported water education for area youth • Helped WaterShed Partners develop a new inetro-wide water education initiative Blue Thumb Program: EMWREP uses Blue Thumb — Planting for Clean Water (www.BlueThumb.org) tools and resources to conduct public education and enhance outreach efforts, as well as promote watershed cost -share prograrns, conduct targeted outreach for neighborhood raingarden projects, and teach educational workshops for homeowners. The program was developed by the Rice Creek Watershed District in 2006 and is now led by Metro Blooms. • In 2015, EMWREP conducted raingarden design workshops in Bayport and Marine on St. Croix, and held raingarden maintenance workshops in Lake Elmo and Stillwater. We also coordinated neighborhood parties in Stillwater and Oakdale. In January 2015, we conducted a survey of 433 BMP participants and workshop attendees from 2010-2015. 82 people responded. For 2015, BMP program staff reported: o 292 site visits o 31 new projects installed; 14 projects from previous years completed o 97.5 pounds of phosphorus (P) captured by all projects installed in 2015 o 19,389 pounds of total suspended solids (TSS) captured by all projects in 2015 Rural Outreach: During 2015, EMWREP offered a workshop for horse owners. In addition, EMWREP provided outreach support for Washington Conservation District's Turf to Prairie grant, Top50P!, and nitrates well water testing in southern Washington County. Blue Biz: The Blue Biz program consists of a website (www.cleanwaterMN:org/businesses) and outreach materials that partners can use to engage commercial property owners in BMP projects. Stonnwater U: In 2015, EMWREP coordinated with Minnesota Extension, the University of Minnesota Erosion and Stonnwater Management Certification Programs, and the Minnesota Erosion Control Association (MECA) to provide professional training and workshops for local government staff and consultants, as well as builders, developers and contractors, including: 4 1) Turfgrass Maintenance 2) Stonnwater Practices Inspections and Maintenance; and 3) Erosion Control We also distributed a set of ten 10-minute PowerPoint presentations for municipal partners to use during monthly staff ineetings. The presentations cover training topics included under Minimum Control Measure 6 of the MS4 permit. NEMO: The Northland NEMO program (Non -point Education for Municipal Officials) provides local elected officials and decision tnakers with resources and information to make infortned decisions about land use and water quality in their communities. Northland NEMO is hosted by the University of Minnesota Extension and EMWREP is a partner organization. During 2015, EMWREP collaborated with NEMO and local partners to host two workshops for local decision makers: • St. Croix River Workshop on the Water: Aug. 6 • Protecting and improving lakes and streams in Forest Lake: Sept. 1 MS4 Toolkit: The MS4 toolkit is hosted on the Clean Water MN website at www.cleanwaterm.org. The on-line kit includes training materials to help MS4 entities and EMWREP partners meet the six minimum control measures outlined in the MS4 permit. 5 CITY OFLAKE EUM0 NOTICE CJFANNUAL PUBLIC MEETING ONTHE CITY STORM WATER POLLUTION PREVENTION PROGRAM Notice is hereby given that the City Council of Lake Elmo will meet at City Hall at 7:00 p.m. on Tuesday, June 21,Z0l6,mconduct apublic meeting toencourage public discussion and participation regarding its storm water quality and Storm Water Pollution Prevention Program (SWPPP). 4I987Amendment tothe Federal Clean Water Act required implementation o[atwo-phase comprehensive national program tnreduce pollution from storm water runoff. ANational Pollutant Discharge Elimination System (NPDES) permit from the Minnesota Pollution Control Agency (MPCA) is required as part of this program. The permit identifies a number of measures that must be met or implemented byeach community. The six minimum measures are: • Public Education and Outreach • Public Involvement and Participation ^ Illicit Discharge Detection and Elimination ° Construction Site Storm Water Controls ~ Post -Construction Storm Water Management for development and redevelopment ° Pollution Prevention/Good Housekeeping for Municipal Operations The City's Storm Water Pollution Prevention Program specifies best management practices intended to satisfy the permit requirements for each of the minimum measures. As part of this program, the City is required to hold an annual meeting to encourage public discussion and participation regarding its storm water quality and steps it is taking to address the six minimum control measures. A copy of the SWPPP is available onthe City websitev,bycontacting the City Engineer, Anannual report will besubmitted tothe MPCA in June 2016, The minutes of the annual public meeting will be incorporated into the City's annual The meeting will beheld aupart ofthe regular city council meeting atCity Hall. The agenda for this meeting will include: l>APresentation about implementation ofthe [ity's Surface Water Pollution Prevention Program in2Ol5. 2) Affording interested persons the opportunity to make oral statements concerning the Storm Water Pollution Prevention Program, 3)Consideration nfrelevant written materials that interested persons submit concerning the Storm Water Pollution Prevention Program; and, 4) Consideration of public input in making adjustments to the 2016 implementation plan for the Storm Water Pollution Prevention Program. DATED: May 5,2010 8YORDER DFTHE LAKE ELNO CITY CLERK Julie Johnson, City Clerk (Published in the 0okdole-LokeElmo Review onMGy2I2016) 6/15/2016 MS4 Annual Report for 2015 nnesota Pollution Control a ency You are currently logged in as: Lake Elmo City MS4 If this is correct, click the 'Next' button. If this information is incorrect, contact Cole Landgraf (651-757-2880, cole.landgraf@state.mn.us) or Rachel Stangl (651-757-2879, rachel.stangl@state.mn.us). SR* A fillable Microsoft Word document with all of the questions is available at httos://www.pca.state.mn.us/sitesidefault/files/wq-strm4-06a.doc (for personal use only, not for submittal). The MS4 Annual Report for 2015 will automatically save your answers when you hit the 'Next' button at the bottom of each page. If you wish to leave the MS4 Annual Report for 2015 and complete the document at another time, you may do so by hitting 'Next' at the bottom of your current page to save your progress before exiting the document. Return to the survey by following the previously used web link, and again login using your email and assigned password credentials. Once you successfully log in, your previous answers will appear. The MPCA will email a PDF of your MS4 Annual Report for 2015 information to you in a confirmation email within three business days after you submit this form. You may print a copy of the MS4 Annual Report for 2015 for your records at any time by pressing the 'Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2015 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.pfip/Guidance for saving MS4_annual eports. 1 littps://www.snapsurveys.com/whisiam/surveylanding/printerviewer.asp?sid=746D706B6A7870696F313436363032333435302E3231 1/14 6/15/2016 MS4 Annual Report for 2015 eporting period: January 1, 2015 to December 31, 2015 Due: June 30, 2016 Instructions: Complete this annual report to provide a summary of your activities under the 2013 MS4 Permit (Permit) between January 1, 2015 and December 31, 2015. MPCA staff may contact you for additional information. Fillable document available at https://www.pca.state.mn.us/sites/default/files/wq-strm4- 06a.doc (for personal use only, not for submittal). Questions: Contact Cole Landgraf at 651-757-2880 or cole.landgraf©state.mn.us or Rachel Stangl at 651-757-2879 or rachel.stangl©state.mn.us. MS4 General Contact Information Full name Title Mailing address City State Zip code Phone Email Ryan Stempski Assistant City Engineer 3800 Laverne Avenue N !Lake Elmo !Minnesota 55042 651.300.4267 ryan.stempski@focusengineeringinc.com Preparer Contact Information Of different from the MS4 General Contact) Full name Title Organization Mailing address City State Zip code Phone Email C 1: Public Education and Outreach The following questions refer to Part III.D.1. of the Permit. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Ittps://www.snapsurveys.com/whisiam/surveylanding/printerviewer.asp?sid=746D706B6A7870696F313436363032333435302E3231 2/14 6/15/2016 MS4 Annual Report for 2015 Permit term? [Part III.D.1.a.(1)] ,$ Yes No Q3 What is your stormwater-related issue(s)? Check all that apply, TMDL(s) Local businesses Residential BMPs Pet waste Yard waste Deicing materials Household chemicals Construction activities ;.j Post -construction activities Other Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] 0, Yes No Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1.b.] Yes No Q6 How did you distribute educational materials or equivalent outreach? Check all that apply and provide circulation/audience associated with each item. [Part III.D.1.a.] if Brochure 11 Newsletter Utility bill insert Newspaper ad Radio ad Television ad Cable access channel J Stormwater-related event u.: School presentation or project Website Other (1) L„) Other (2) Other (3) Q7 Intended audience? Check all that apply. Local Residents Businesses Developers Students Employees Other Brochure Newsletter ,-,,e... Website ,;! Q8 Enter the total circulation/audience (if unknown, use best estimate): https://www,snapsurveys.com/whisiam/surveylanding/printervieweraspsid=746D706B6A7870696F313436363032333435302E3231 3/14 6/15/2016 MS4 Annual Report for 2015 Brochure Newsletter Website 1000 7000 2000 Provide a brief description of each activity related to public education and outreach (e.g. rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2015 to December 31, 2015. [Part III.D.1.c.(4)] Q9Date of activity Date (mm/dd/yyyy)12/25/2015 Date (mm/dd/yyyy) Date 5/16/2015 (mm/dd/yyyy) Date 5/31/2015 (mm/dd/yyyy) Date (mm/dd/yyyy) Date (mm/dd/yyyy) Date (mm/dd/yyyy) Date (mm/dd/yyyy) 4/24/2015 Q10Description of activity 1Tri-Lakes Association Meeting 1Tree, Rain Barrel & Compost Bin Sale Sunfish Lake Family Event Master Gardner Plant Sale Q11 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] Yes No C 2: Public Participation/Involvement The following questions refer to Part III.D.2.a. of the Permit. Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2015 and December 31, 2015? [Part III.D.2.a.(1)] Yes No Q13 What was the opportunity that you provided? Check all that apply. laps://wwwsnapsurveys.com/whisiam/surveylanding/printerviewer.asp?sid=746D70686A7870696F313436363032333435302E3231 4/14 6/15/2016 MS4 Annual Report for 2015 Public meeting Public event Other Q14 Did you hold a stand-alone meeting or combine it with another event? Stand-alone Combined Enter the date of the public meeting (mm/dd/yyyy): Enter the number of citizens that attended and 0 were informed about your SWPPP: 6/2/2015 Q17 Between January 1, 2015 and December 31, 2015, did you receive any input regarding your SWPPP? Yes 0, No Q19 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your public participation/involvement program? [Part IV.B.] Yes No 3: Illicit Discharge Detection and Elimination The following questions refer to Part III.D.3. of the Permit. Q20 As of December 31, 2015, have you enacted a regulatory mechanism which prohibits non-stormwater discharges to your MS4? Yes No Q21 Provide either a website address to the above regulatory mechanism or upload a copy. How will you provide this regulatory mechanism? Website address Upload Q22 Website address: http://www.lakeeimo.org/public-works/stormwater-utility/illicit-discharge Q24 Did you identify any illicit discharges between January 1, 2015 and December 31, https://www.snapsurveys.com/whisiam/surveylanding/printerviewer.asp?sid=746D706B6A7870696F313436363032333435302E3231 5/14 6/15/2016 MS4 Annual Report for 2015 2015? [Part 111.D.3.h.(4)] Yes ("et) No 033 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] Yes Q34 Provide either a website address to the above ERPs or upload a copy. How will you provide these ERPs? Website address Upload Q36 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. ref:0000000137:Q36 Q37 Did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part111.D.3.e.] Yes No The following questions refer to Part 111.0.1. of the Permit. Q39 Did you update your storm sewer system map between January 1, 2015 and December 31, 2015? [Part111.C.1.] 0 Yes No Q40 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a. 0' Yes No Q41 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] e Yes Q42 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part 111.C.1.c.] ,1 Yes No Q43 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] ittps://www.snapsurveys.com/whisiam/surveylanding/printerviewerasp?sid=746D706B6A7870696F313436363032333435302E3231 6114 6/15/2016 MS4 Annual Report for 2015 Yes No Q44 In what format is your storm sewer map available? Hardcopy only GIS CAD Other Q45 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? [Part IV.B.1 Yes Describe those modifications: New ERP Implementation C 4: Construction Site Stormwater Runoff Control The following questions refer to Part III.D.4. of the Permit. Q46 As of December 31, 2015, have you enacted a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (httb://www.oca.state.mn.us/index.oho/view-document.html?gid=18984) for erosion am., sediment controls and waste controls? [Part 111.0.4.a.] Yes No Q47 Have you developed written procedures for site plan reviews as required by the Permit? [Part 111.0.4.b.] 6 Yes No Q48 Have you documented each site plan review as required by the Permit? [Part 111.D.4.f.] Yes No Q49 Enter the number of site plan reviews conducted for sites an acre or greater of soil disturbance between January 1, 2015 and December 31, 2015: 1 Q50 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2015 to December 31, 2015. Verbal warnings Notice of violation Administrative orders https://www.snapsurveys.com/whisiam/surveylanding/printerviewer,asto?sid=746D706B6A7870696F313436363032333435302E3231 7/14 6/15/2016 MS4 Annual Reportfor 2015 !Ij Stop -work orders .,! Fines Forfeit of security of bond money Withholding of certificate of occupancy Criminal actions Civil penalties Other Enter the number of verbal warnings issued: Enter the number of notice of violations issued: Enter the number of stop -work orders issued: Enter the number of fines issued: Enter the number of forfeitures of security 10 bond money issued: Enter the number of withholdings of certificate of occupancy issued: Enter the number criminal actions issued: Enter the number of civil penalties issued: 0 Q51 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? [Part I I I.B.] Yes No Q52 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2015 and December 31, 2015: 16 Q53 Do you have written procedures for identifying priority sites? [Part III.D.4.d.(1)] Yes No Q55 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] Yes No Q56 Enter the number of site inspections conducted for sites an acre or greater between https://wwwsnapsurveys.com/vvh/siam/surveylanding/printerviewer.asp?sid=746D706B6A7870696F313436363032333435302E3231 8/14 6/15/2016 MS4 Annual Report for 2015 January 1, 2015 and December 31, 2015: 132 Q57 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part HI.D.4.d.(2)] weekly Q58 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2015 and December 31, 2015: 2 Q59 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. (1) Inspector name Organization Phone (Office) Phone (Work Cell) Email Preferred contact method (2) Inspector name Organization Phone (Office) Phone (Work Cell) Email Preferred contact method (3) Inspector name Organization Phone (Office) Phone (Work Cell) Email Preferred contact method 1Dave Klocker !Hyperion Consulting, Inc. 651/300-9302 dmklocker@gmail.com phone Frank Borich Focus Engineering, Inc. 1651/955-6677 frank.borich@focusengineeringinc.com phone Q60 What training did inspectors receive? Check all that apply. !e• University of Minnesota Erosion and Stormwater Management Certification Program Qualified Compliance Inspector of Stormwater (QCIS) i:SJ Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor Minnesota Utility Contractors Association Erosion Control Training Certified Professional in Erosion and Sediment Control (CPESC) Certified Professional in Stormwater Quality (CPSWQ) https://www.snapsurveys,com/whisiam/surveylanding/printerviewerasp?sid=746D706B6A7870696F313436363032333435302E3231 9/14 6/15/2016 MS4 Annual Report for 2015 Certified Erosion, Sediment and Storm Water Inspector (CESSWI) Other Q61 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] Yes No Describe those modifications: Design Standards are reviewed annually and updated to incorporate revisions for continuous improvement. C 5: Post -Construction Stormwater anagement The following questions refer to Part III.D.5. of the Permit. Q62 As of December 31, 2015, have you enacted a regulatory mechanism to incorporate all requirements as specified in Part III.D.5.a. of the Permit? 41" Yes Q63 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. Refer to the link http://www.pca.state.mn.ustindex.pho/view-document.html?gid=17815 for guidance on stormwater management approaches. Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on -site Retain the post -construction runoff volume on site for the 95th percentile storm Match the pre -development runoff conditions Adopt the Minimal Impact Design Standards (MIDS) An approach has not been selected Other method (Must be technically defensible—e.g. based on modeling, research and acceptable engineering practices) Q64 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post -construction stormwater management regulatory mechanism(s)? [Part III.B.] Yes No Q65 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your post -construction stormwater management program? [Part IV.B.} Yes No ittps://www.snapsurveys,com/whisiam/surveylanding/printerviewerasp?sid=7460706B6A7870696F313436363032333435302E3231 10/14 6/15/2016 MS4 Annual Report for 2015 C 6: Pollution Prevention/Good Housekeeping for unicipal Operations The following questions refer to Part III.D.6. of the Permit. Q66 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Structural stormwater 17 BMPs Outfalls 1118 Ponds 79 Q67 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2015 to December 31, 2015 within your MS4 (exclude privately owned). [Part III.D.6.e.] Structural stormwater BMPs Outfalls I0 Ponds Q68 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? Yes . No Q69 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)] Yes No Q71 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] Yes No Q72 Did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] Yes No Q73 Based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? Yes e, No Q75 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, hops://www.snapsurveys.com/wh/slam/surveylanding/printerviewer.asp?sid=746D706B6A7870696F313436363032333435302E3231 1104 6/15/2016 MS4 Annual Report for 2015 measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] Yes No Describe those modifications: Due to staff turnover, inspection goals were not met in 2015. Inspections will be increased in 201E to catch up on inspections not completed in 2015. Discharges to Impaired aters with a USEPA-Approved T DL that Includes an Applicable WLA You must complete the T DL Annual Report Form, available at: htto://stormwater.pcastate.mn.us/index.php/Upload_page_with_TMDLiorms. Attach your completed TMDL Annual report form to this Annual Report as instructed below. [Part III.E.] Q77 Click the "up arrow" icon below to upload your TMDL Annual report form. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. Partnerships Q84 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? Yes No dditional Information If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject YourMS4NatneHere 2015AR to ms4permitprogram.pca@state.mn.us. Q86 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. Q87 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. Ittps://www.snapsurveys.com/whisiam/surveylanding/printerviewerasp?sid=7460706B6A7870696F313436363032333435302E3231 12/14 6/15/2016 MS4 Annual Report for 2015 Q88 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. Q89 Optional, describe the file(s) uploaded: tsr ific t The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (Le., Mayor, Township Supervisor). certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). Yes By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: Title: Date: (mm/dd/yyyy) ic Provide the email(s) of the individual(s) you would like to receive the MS4 Annual Report for 2015 submittal confirmation email from the MPCA. After you click the https://www.snapsurveys.com/whisiam/surveylanding/printerviewerasp?sid=7460706B6A7870696F313436363032333435302E3231 13/14 6/15/2016 MS4 Annual Report for 2015 Submit button below, please allow up to three business days to receive this email. Email (1) Email (2) Email (3) Print or save a copy of your completed S4 Annual Report for 2015 for your records. The PCA will email a PDF of your S4 Annual Report for 2015 information in a confirmation email within three business days after you submit this form to the email(s) you provided above. You may print a copy of the MS4 Annual Report for 2015 for your records by pressing the Printbutton at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2015 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance_for_saving_MS4_annual_reports. If you have any questions, contact MPCA staff Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) or Rachel Stangl (rachel.stangl@state.mn.us, 651-757-2879). ittps://www.snapsurveys.com/wh/siam/surveylanding/printerviewer,asp?sid=746D706B6A7870696F313436363032333435302E3231 14/14 T1 IF CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 6/21/2016 REGULAR ITEM #: 30 AGENDA ITEM: Call for a Public Hearing on Extension of the Interim Ordinance (Moratorium) SUBMITTED BY: Stephen Wensman, Planning Director THROUGH: Kristina Handt, City Administrator REVIEWED BY: Sarah Sonsalla, City Attorney BACKGROUND: On July 7, 2015, the City Council adopted Interim Ordinance No. 08-123 declaring a moratorium pertaining to development in the Stage 1, 2 and 3 development areas for a one year period. The interim ordinance (moratorium) went into effect upon its publication OD July 22, 2015. It is due to expire on July 22nd of this year. Within the Stage 1, 2, and 3 development areas there are six water bodies, whose corresponding shoreland areas will have an impact on development. The City's shoreland ordinance has been revised to comply with the Minnesota Department of Natural Resources' model shoreland ordinance. It is currently being reviewed by the DNR, which is required by law. Pursuant to Minnesota Statutes Section 462.355, subdivision 4 (c)(1), a city may extend its interim ordinance (moratorium) up to an additional 120 days following the receipt of the final approval or review by a federal, state or metropolitan agency when the approval is required by law and the review or approval has not been completed and received by the city at least 30 days before the extension of the interim ordinance (moratorium). Because the shoreland ordinance is currently being reviewed by the DNR and the DNR's review will most likely not have been completed and received by the City within 30 days before the expiration of the interim ordinance (which would be June 22nd) and this review is required by law, the City may extend the interim ordinance (moratorium) for up to an additional 120 days following the receipt of the final approval or review by the DNR. Having approved shoreland regulations in place are important to the orderly development in the Stage 1, 2, and 3 development areas. Therefore, the City Council may want to consider extending the interim ordinance (moratorium) in order to allow for the shoreland ordinance to be reviewed by the DNR and adopted by the City Council. 431572v1 SJS LA515-1 City Council Meeting June 21, 2016 Regular Agenda Item #29 ISSUE BEFORE COUNCIL: Whether to call for a public hearing on the extension of the interim ordinance (moratorium). PROPOSAL DETAILS/ANALYSIS; In order to extend the interim ordinance (moratorium), the City Council will need to call for and conduct a public hearing on the proposed extension. The public hearing must be held at least 15 days but not more than 30 days before the expiration of the interim ordinance (moratorium). In this case, the interim ordinance expires on July 22"d, so the public hearing should be held at the next regular City Council meeting on July 5, 2016. After the public hearing is held, the City Council will then need to decide whether or not it wants to extend the interim ordinance (moratorium). RECOMMENDATION: "Move to direct staff to call a public hearing on the extension of the interim ordinance (moratorium) to be conducted by the City Council at its regular meeting on July 5, 2016." ATTACHMENTS: None 2 481572v1 SIS LA515-I TI IF CITY ()F LA K E ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: BACKGROUND: MAYOR AND COUNCIL COMMUNICATION DATE: //2016 REGULAR ITEM #: 31 Lot Coverage Requirements as they pertain to Pools Stephen Wensman, Planning Director Kristina Handt, City Administrator Emily Becker The City of Lake Ehno Code, Section 11.01 Definitions, defines impervious surfaces and includes swimming pools as an impervious surface. It has been brought to Staffs attention that the past practices in the City of Lake Elmo was to treat swimming pools as pervious. In a recent building permit application for a pool, Staff rejected the permit because the lot would exceed the impervious surface requirements if the pool were constructed. The developer brought this issue before the City Administrator and requested the issue be brought before the City Council for discussion. ISSUE BEFORE COUNCIL: The City Council is respectfully being requested to discuss whether the lot coverage (maximum impervious surface) requirements be amended to address the desire of residents to have more impervious surfaces for structures such as pools. PROPOSAL DETAILS/ANALYSIS: The City's definition of impervious surface clearly defines swimming pools as an impervious surface: IMPERVIOUS SURFACE. Any structure or surface which interferes to any degree with the direct absorption of water into the ground, including but not limited to building footprints, sidewalks, paved or gravel driveways and parking areas, patios, sport courts, swimming pools, or any other similar surface. Decks, pervious landscaping fabric, and retaining walls shall not be included as impervious surface. Pools clearly are not pervious and do not infiltrate water into the ground, or they would not be pools. Since November, 2016 Planning Staff has been reviewing building permit applications for pools with the understanding that pools are impervious as defined above, regardless of alleged past practice by Staff. Swimming pools and their surrounding patios can add significantly to impervious surfaces on lots, and on urban lots, push them beyond the maximum impervious surface allowance. The maximum impervious surface allowed for the LDR, MDR and HDR zoning districts are 40%, 50% and 75% respectively. As with all building permit reviews, Staff reviews setbacks, impervious limits, easements and other City Council Meeting June 21, 2016 Regular Agenda Item #28 requirements to ensure City standards are being met. In many cases, Staff rejects applications because of nonconformance with City standards, swimming pool applications included, In the building code, and by definition, swimming pools are impervious structures and like all structures, need to adhere to City standards. FISCAL IMPACT: None OPTIONS: The City Council is respectfully being requested to consider the swimming pool issue and whether Staff should increase the lot coverage requirements in the urban districts. RECOMMENDATION: Staff recommends the City Council consider the swimming pool issue and to provide Staff guidance as to whether the urban district lot coverage requirements should be increased. ATTACHMENTS: None Page 2 k )1, LAKE ELMO .0e0N110.1.01.1.14k. MAYOR AND COUNCIL COMMUNICATION DATE: June 21, 2016 REGULAR ITEM #: 32 MOTION AGENDA ITEM: Rejoining the Washington County Library System as a Branch Library SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: Under MN Stat. 134.07, the governing body of any city or county may establish and maintain public library service for the use of its inhabitants. By ordinance or resolution it may set apart for the benefit thereof any public property of the city or county. In any statutory city and in any city of the second, third, or fourth class, and in any county, the (2overninv, body may levy an annual tax on all taxable property therein except counties may not tax property which is already taxed for public library service. The proceeds of the tax shall be known as the library fund. For the last five years, the City of Lake Elmo has levied a tax for library services under the above statute. If the City Council would like to no longer levy that tax and allow Washington County to do so, then they must give notice to the County Auditor of the change by July 1 under MN Stat. 275.067. The library board and Council have previously discussed options of rejoining the county library system as an associate library or branch library. Associate status only exists for those libraries that were in place before the County system was created. Representatives from the library have been meeting with county staff to discuss options. No agreement has come out of those discussions to date, however the City is approaching the key deadline of July Is' to make a decision about the levy. ISSUE BEFORE COUNCIL: Should the Council provide notice to the County Auditor they will not be levying the library le ?017? PROPOSAL DETAILS/ANALYSIS: Mayor Pearson and Council Member Bloyer have asked that this itein be put on the Council agenda for discussion given the approaching July 1 deadline and this being the last regularly scheduled Council meeting prior to that deadline. FISCAL IMPACT: Library levy was $256,957 in 2016, 5231,261 in 2015, $256,957 in 2014, $256,957 in 2013, $260,078 in 2012. OPTIONS: 1) Direct staff to notify the County Auditor of the City's intent not to levy a library levy for 2017. 2) Direct staff to prepare a 2017 budget which includes a City levy for library services. RECOMMENDATION: Mayor Pearson would recommend option 1 Motion to direct staff to notify the County Auditor of the City's intent not to levy a library levy for 2017. ( Try ( LAKE ELM() MAYOR AND COUNCIL COMMUNICATION DATE: June 21, 2016 REGULAR ITEM #: 33 MOTION AGENDA I TEM: Wastewater Incentive Program SUBMITTED BY: Kristina Ilandt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director Sarah Sonsalla, City Attorney Jack Griffin, City Engineer BACKGROUND: Over the course of three Finance Committee meetings, staff has been asked to look into providing some financial break to properties with existing on -site sewage treatment systems that will be required to hook up to municipal sewer in the future. At the May meeting, staff referenced an incentive offered by the Melrose Public Utilities Commission. Direction was given to look into that option more. The City Attorney was also asked to look into what is allowed under statute. Water and sewer fees are guided by Minnesota Statutes Section 444.075, which provides broad authority to cities to charge "just and equitable" fees for the use and availability of water and sewer service. There is case law that discusses the broad legislative authority of cities to create and set these fees. Based on that, the City Council could consider and adopt a formal policy or program which lays out how credits will be awarded, who is eligible, etc. If the program is being offered to any property with an existing septic system that is in an area where the property may be hooked up to the City's sanitary sewer system, that could be considered "just and equitable" under the statute. In this situation, the City would be treating all similarly situated residents the same. ISSUE BEFORE COMMITTEE: Should the Council approve an incentive to encourage folks to move from subsurface sewage treatment systems (SSTS) to municipal sewer when it is available? PROPOSAL DETAILS/ANALYSIS: Included in your packet is a draft of a letter that could be sent to qualifying properties (those cun-ently on SSTS) after municipal sewer is completed in front of their property. The committee did not want to extend the incentive program to those currently on city owned and operated community systems but vill review those. A map showing those systems is included in your packet. The dates are estimates as the sewer project is still in progress. The first letters could be sent out after the final assessment hearing for phase one this fall. A letter making this change retroactive could also be sent to those properties first impacted when sewer was brought up 39th St. (i.e. Brookfield, condos, etc.). This was recommended by the Finance Committee. To encourage people to connect to the municipal sewer sooner rather than later and potentially eliminate environinental concerns related to some private systems, an incentive of 50% or ($2,000 per REC unit) of the SAC and connection fee would be offered. In order to make this work however, the City would also need to update ordinance 51.022 to change the required line for connection from one year to two, which would also be consistent with Met Council Rules., § 51.022 CONNECTIONS WITH SEWER REQUIRED. (A) Any building used Jr human habitation or in which a toilet or other plumbingwilily Jiir the disposal of human waste is installed and located on property adjacent to a sewer main. or in a platted block through which the system extends, shall be connected to the municipal sanitaiy sewer .system within -2 rears from the date on which a connection is available to the building. All buildings subsequently constructed within the city on property adjacent to a sewer Main or in a platted block through which the municipal sanitary sewer system extends, shall be provided with a connection to the sewer system for the disposal of all human waste. (1997 Code, § 705.03) Penalty, see § 10.99 Increasing the time for connection may also help some with their financial planning, even if they take the full two years to connect. FISCAL IMPACT: Approximately 300 RECs (Residential Equivalent Connections) could be impacted by this incentive. An additional 50 RECs are currently on the city owned community sewage treatment systems within the MUSA area. Impact to the wastewater fund could be a loss of $600,000 in future revenue if all participate in the incentive. The wastewater fund had an ending cash balance of $850,198 as of 12/31/15. That balance is projected to increase each year by at least $500,000 to over $1,000,000 until 2022. OPTIONS: 1) Approve the incentive as presented 2) Amend the incentive to increase/decrease amount of incentive then approve 3) Approve a different incentive or financing plan for properties moving from private to municipal sewage treatment system. RECOMMENDATION: Finance Committee is recommending approval of the incentive as presented. Motion to adopt the Connection Fee and SAC Incentive of 50°/0 discount for those properties with existing on -site sewage treatment systems who connect to municipal sewer within one year from the date the main is available to their property. Staffs previous recommendation to the Finance Committee was not to approve any changes to fees. Instead the Council should look at lowering assessments in order to minimize risks to the fund from potential challenges. Fees cannot be challenged in the same manner as assessments. For example, instead of lowering fees by $2,000 as presented above, the assessment per REC could be lowered by $2,000 (currently set at $13,000) and have the same impact to the fund while also helping the property owners. Lake Elmo Village Area Public Septic :>/".<7 _ • Legend "I City Septic Systems A Drainfle,,,:Er7i,..-7,..-77.7.: 0 • 77' :117Er'LE1-.7:E7E. 0 125 0 25 0.5 Mies City of Lake Elmo 6-7-2C11 Data Source: Washington County, MN June Z1,201G XXXXXX XXXXXX Lake Elmo, K4N5SO4Z Re: Connection Incentive/Wastewater Charge DearXXXXXXXXXXXX, The City ofLake Elmo isoffering aonetime incentive ofa50Wdiscount, or$2,OOO towards the connection fee and Sewer Availability Charge (SAC) to connect to the City's wastewater system. The City is encouraging properties that are currently on private septic systems to connect within one year from the time the main is available as opposed to the two years allowed by ordinance. The incentive for your property will expire on XX XX, 2017. |fyou connect tnthe wastewater main after XXXX 2O17'you will becharged the full $4'000connection fee and SAC. This charge may be adjusted periodically to offset increased costs. The connection fee and SAC charge is established to fund the initial construction and future replacement of trunk lines, lift stations and other wastewater system infrastructure necessary to keep the system functioning. The current city policy for the replacement ofwastewater system infrastructure which benefits the system is to have the wastewater fund pay for those items, not assess properties for the updates. We are here to assist you with the transition from private septic to the City wastewater system. If you would like todiscuss this in more detail, please feel free to contact me at 6517473905or khaodtp|akee|muorg Sincerely, K,istnaHench TI IE CITY OF' LAKE: FLMO S4 PERMIT ST PUBLIC ANN EETI L E T D FOCUS ENGINEERING, inc. ATER June 21. 2016 PURPOSE MS4 Permit Program requires an Annual Public Meeting for discussion on the City's Storm Water Pollution Prevention Program (SWPPP) Authorize Staff to submit 2015 MS4 Annual Report to the MPCA by the June 30, 2016 deadline Report Period is from January 1, 2015 to December 31, 2015 "1111 CITY OF AKE ELMO PRESENTPTION OUTLINE implementation of City's SWPPP in 2015 MS4 General Permit Update 2016 Work Plan Questions from City Council Receive Public Comment TL IL CITY C)1- LAKE ELMO IMPLEMENTATION OF CITY S SWPPP IN 2015 nimym Control Measure 1. & 2, Public Education, Outreach, Involvement & Participation Partners w/ EMWREP - $2,500 Annual Contribution (2016-2018) Storm Water Best Management Practices Provided on Websites, Newsletters, Brochures, Social Media and at Workshops East Metn9 Water Tips and tales about keeping water clean PLANTiNG FOR CLEAN WATER ilS KEEP 11 ka.FAN IMPLEMENTATION OF CITY S SWPPP IN 2015 Minimum Control Measure 3.- Illicit Discharge Detection and Elimination No Known Illicit Discharges were Recorded in 2015 Washington County maintains a list of non -compliant septic systems within the City N ulfients Cleaning compounds IMPLEMENTATION OF CITY S SWPPP IN 2015 MCM 4= Construction Site Storm Water Controls City uses checklists, handouts and website 9 Violations (3 Fines) Handed Out to Building Sites in 2015 All developments have an approved SWPPP and are inspected Development enforcement by City Staff IMPLEMENTATION OF CITY S SWPPP IN 2015 Minimum Control Measure 5 = Post -Construction Storm Water Management for Development and Redevelopment All new development was required to obtain watershed district approval (which have adopted the state's MIDS [minimal impact design standards]). All designs are reviewed by engineering to incorporate best practices for ongoing maintenance. Maintenance Agreements are being signed and recorded with Washington County for all privately owned SWM facilities. Public SWM facilities are added onto City's inspection program. City responds to drainage complaints to comply with Ordinances. DRAINAGE IMPROVEMENT IN TABLYN PARK NEIGHBORHOOD IMPLEMENTATION OF CITY S SWPPP IN 2015 Minimum Con trol Measure6= Pollution Prevention / Good Housekeeping for Municipal Operations MS4 Outfalls Inspected List of Storm Water Maintenance Activities Completed Street Sweeping Structure Repair Ditch Cleanout BMP Maintenance Drainage Issues