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04-19-16 CCMP
11 11 C I "I' ( )1' LAKE ELMO Our Alission is to Provide (2aali(). PuL/i S erpices a Fiscalty Re.ponsibk Alanner Irhi Pirsen,ing die (11:),:,.1pez9,pary CharaJer NOTICE OF MEETING City Council Meeting Tuesday, April 19, 2016 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda Call to Order/Pledge of Allegiance J Approval of Agenda L Approval of Minutes L February 2, 2016; March 2, 2016;MM-ref' tp, ,V: Public Comments/lnquiries E. Presentations v4(rbor Day Proclamation -"Environmental Committee Arbor Day Tree Giveaway /Lake Elmo Jaycees ki: Consent Agenda Approve Payment of Disbursements : Accept March 2016 Financial Statements 4c. Accept March 2016 Assessor's Report . Approve Lift Station Repairs Approve Hiring of Part Time Fire Department Administrative Assistant 7. Authorize Hiring of Interns 1. Authorize Advertisement for Public Works Director Position 4 2016 Crack Sealing - Receive Quotes and Award Contract IP. Approve Inwood Water Tower Zoning Map Amendment- Ordinance 08-134 Approve Home Occupation Definition Change- Ordinance 08-135 iL Comprehensive Map Amendment for MUSA - Resolution 2016-31 0. Approve Lawful Gambling Premises Permit for Pull Tab Sales at the Machine Shed Restaurant - Resolution 2016-29 14. Approve Summary Publication of Ordinance 08-132 Amending 2016 Fee Schedule -Resolution 2016-30 - Approve Waiving the Fee for Residents for Clean up Day 14. Approve Fence Easement Encroachment Agreement 11913 32" St N Regular Agenda . 2016 Street Improvements - Adopt Resolution 2016-31 Approving 2016 Street and Utility Improvements and Rescinding Resolution 2015-82 - Resolution 2016-31 . 2016 Capital Improvement Financing Plan; Approval of the Issuance of G.O. Bond Series 2016A Resolution 2016-28 9 ir Village Preserve 2'Addition Final Plat . a. InWood 3rd Addition Final Plat b. InWood ri Addition Developers Agreement It. Council Reports . /Staff Reports and Announcements ,J1 Adjourn CITY OF LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 2, 2016 CALL TO ORDER Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, and Jill Lundgren. ABSENT: Councilmember Bloyer. Staff present: Interim Administrator Schroeder, City Attorney Sonsalla, City Engineer Griffin, Finance Director Bendel, Planning Director Wcnsman, Building Official Chase and City Clerk Johnson. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Councilmember Smith moved Item 7 to the Regular Agenda. Mayor Pearson moved Item 9 to the Regular Agenda. AGENDA ADOPTED AS AMENDED. ACCEPT MINUTES Minutes of the December 1, 2015, December 15, 2015 and January 19, 2016 Regular Meeting were accepted as presented. PUBLIC COMMENTS/INQUIRIES City Attorney Sonsalla made a statement concerning the City's position on private versus public data. Mike Reeves, 1.1075 14'1' Street North, presented a petition requesting -e oval of the censure on Councilmember Bloyer and read comments from the petition. Dana Nelson, 2871 Legion Avenue, thanked the Council for their work, commented on the censure and asked for steps to be outlined for the censure to be lifted. Christine Nelson, 2871 Legion Avenue, asked for consistent standards with conflicts of interest and announced she will run for a seat on the City Council. Barry Weeks, 3647 Lake Elmo Avenue, called for the removal of the censure on Councilmember Bloyer and asked the Council to stop wasting taxpayer money. Pam Harley, 10010 Tapestry Road, read additional comments posted to the online petition for thc removal of the censure on Councilmember Bloyer. Wally Nelson, 4582 Lilac Lane North, read additional comments from the online petition and added that residents have spoken up several times in favor of lifting the censure. Dale Dorschner, 3150 Lake Elmo Avenue, presented a formal complaint regarding public comments made at the January 5, 2016 City Council meeting concerning his character. Mayor Pearson apologized to Mr. Dorschner for the poor treatment he received from the Council at the January 5'1' meeting and encouraged the Council to consider lifting the censure on Councilmember Bloyer, noting that over 300 people signed the petition. LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 2, 2016 PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Lake Elmo Avenue Trunk Watermain Improvements — Change Order No. 2 4. Lake Elmo Avenue Trunk Watermain Improvements — Compensating Change Order No. 3 5. Lake Elmo Avenue Trunk Watermain Improvements — Pay Request No. 6 (FINAL) 6. Downtown Phase I Improvements — Approve Cooperative Agreement Payment No. 1 7. Approve vewaE ?loved to Regular Agenda 8. Accept Building Safety Department Statistics Report 9. oved to Regular Agenda Consent Agenda approved as presented. REGULAR AGENDA ITEM 7: Approve Driveway Encroachment and Maintenance Agreement Councilmember Smith requested that the property owner replace trees that were removed at the entrance of the driveway. The applicant was present and agreed to replace trees. Motion TO APPROVE THE DRIVEWAY ENCROACHMENT AND MAINTENANCE AGREEMENT FOR JEERASAK POOPHAKUMPANART TO INSTALL A DRIVEWAY WITHIN AN UNIMPROVED PORTION OF THE PUBLIC RIGHT OF WAY OWNED BY THE CITY. Motion passed 4 — O. ITEM 9: Clarification of Employment Status of Councilmembers Interim Administrator Schroeder reported that many cities, such as Stillwater, classify City Council Members as employees, particularly as the city becomes larger. City Attorney Sonsalla added that the City Council Members would be treated as employees also for purposes of data practices. Mayor Pearson, seconded by Councihnember Lundgren, moved that FOR THE PURPOSES OF INSURANCE LIABILITY COVERAGE, CITY COUNCIL MEMBERS SHOULD BE TREATED AS EMPLOYEES OF THE CITY. Councihnember Fliflet, seconded by Councihnentber Lundgren, moved TO AMEND THE PRIMARY MOTION BY INSERTING "MN STATUTES CHAPTER 13" AFTER "FOR THE PURPOSES OF." Motion passed 3 — 1. (Pearson — nay) Page 2 of 5 LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 2, 2016 Primary motion passed 3 — 1. (Pearson — nay) Mayor Pearson stated that he appreciates getting policies in line with practice but has concerns about transparency. ITEM 10: Easton Village Park Interim Administrator Schroeder reviewed the Easton Village plat, noting the location of the future park and trails. Schroeder explained the Parks Commission recommendation to install the park in three phases as the homes are completed and to begin the first phase this summer. Schroeder requested Council approval of the plan so staff could begin to solicit bids. Motion TO DIRECT STAFF TO SOLICIT BIDS FOR PHASE ONE TO BE INSTALLED SUMMER OF 2016. Motion adopted by consensus. ITEM 11: Inwood Booster Station Iniprovenients City Engineer Griffin reviewed the site location, site plan and changes made to the exterior of the proposed building. Councilmember Lundgren, seconded by Councihnember Smith, moved TO APPROVE RESOLUTION 2016-07, APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE INWOOD WATER BOOSTER STATION. Motion passed 4 — O. ITEM 12: Old Village Phase 2: Street & Utility Improvements — Approve Plans and Specifications; Authorize Ad for Bids City Engineer Griffin presented the project overview and requested authorization to conduct a fonnal report. Councilmember Fliflet, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION 2016-08, ORDERING PREPARATION OF A FEASIBILITY REPORT BY FOCUS ENGINEERING FOR THE OLD VILLAGE PHASE 2 STREET, DRAINAGE, AND UTILITY IMPROVEIVIENTS IN A NOT TO EXCEED AMOUNT OF $5,500. Motion passed 4 — 0. ITEM 13: Washington County Aquatic Invasive Species Milfoil Grant Brief discussion was held concerning treatment of the tri-lakes for milfoil. Resident Wally Nelson clarified that Lake Jane is treated for milfoil but did not apply for grant funds to offset the cost. Councihnember Lundgren, seconded by Councilmember Smith, moved THAT THE CITY OF LAKE ELMO SUPPORTS THE AQUATIC INVASIVE SPECIES GRANTS FOR LAKE DEMONTREVILLE AND OLSON LAKE ASSOCIATION, AND THE LAKE ELMO LAKE ASSOCIATION FOR THE 2016 GRANTPERIOD. Motion passed 4 — O. Page 3 of 5 LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 2, 2016 ITEM 14: Employee Wage Adjustments Councilmember Smith, seconded by Councilmember Fliflet, moved TO REMOVE THIS ITEM FROM THE AGENDA FOR THE HUMAN RESOURCES COMMITTEE TO REVIEW. Motion passed 3 — 1. (Pearson — nay) Mayor Pearson expressed frustration regarding the wage adjustment process and reported that this is a departure from past practice when the Council would discuss wage increases in January. ITEM 15: Seasonal Building. Inspector Interim Administrator Schroeder requested that the City Administrator be granted the authority to engage a contractor to assist with building inspections and plan reviews as needed, noting that he anticipates 2016 inspection volume to exceed 2015 volume. Mayor Pearson moved to authorize the City Administrator TO UTILIZE THEIR BEST JUDGMENT TO SOURCE OUT THE MOST COST EFFECTIVE SOLUTION TO RESPOND TO THE VARIOUS DEMANDS ON THE BUILDING INSPECTION DEPARTMENT. THIS WOULD INCLUDE OTHER CITY INSPECTORS, SEASONAL INSPECTOR, CONTRACT INSPECTION COMPANIES BUT NOT HIRING A BENEFITTED STAFF MEMBER. Motion died — no second. Mayor Pearson related his experience owning a seasonal business with irregular demands. Councilmember Fliflet stated she has been working with the Building Official to get statistics to support the need. COUNCIL REPORTS Mayor Pearson: Will hold Visit with the Mayor at Christ Lutheran Church on February 4th 6:30 — 7:30; thanked Washington County for handling the investigation very professionally for the City; expressed disappointment with his colleagues over recent news stories and emails received while he was on vacation. Councilmember Fliflet: Working with the building department to gather inforination; attended Library meeting; looking forward to second interviews with City Administrator candidates. Councilmember Smith: passed on report Councilmember Lundgren: Attended City Administrator interviews and will attend second interviews next week. Worked on resident calls and concerns. Councilmember Bloyer: Absent STAFF REPORTS AND ANNOUNCEMENTS Interim City Administrator Schroeder: Attended City Administrator meeting at Washington County where libraries, adding a county economic development authority and water supplier plan were discussed. Held bi-weekly development meeting with staff working on Developer Agreement template. Page 4 of 5 LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 2, 2016 City Clerk Johnson: Holding Office Administrative Assistant interviews next week, noted that the first meeting in March will be held on Wednesday due to precinct caucuses. Finance Director Bendel: Sent out over 3,000 stonnwater utility bills and fourth quarter utility bills; working on year end close out, payroll reports and county reporting. City Attorney Sonsalla: Working with City Staff on template agreements and other issues. City Engineer Griffin: Working with Washington County on Ideal Avenue/CSAH 13 project, attended city engineer annual conference last week. Meeting adjourned at 9:22 pm. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 5 of 5 IN CITY OF L‘K E ELMO AYOR COU C L CO U ICATIO DATE: April 19, 2016 CONSENT ITEM tt2 MOTION AGENDA ITEM: Approve Disbursements in the amount of $304,400.73 SUBMITTED BY: Patty Baker, Accountant THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ()10)ER OF 131JSINESS: Introduction of Item _________________„___ ...... City .Adininistraior ..... Administrator (:)uestions fri..)rn ('oulleil 10 Staff________ ....... Mayor Facilitates ('all for .Motion ...... ..... _ ..... ....Nlayor LK: (Tity Council I)iscussion ........ Mayor & City Council Action on Motion__ ..... ....... ....... _________ Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $304,400.73 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $300,400.73. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA -- page City Council Meeting [Consent Agenda Item 21 April 19, 2016 BACKGROUND 1NFORIVIATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 14,111.85 Payroll Taxes to IRS & MN Dept of Revenue 04/14/16 ACH $ 6,689.87 Payroll Retirement to PERA 04/14/16 DD7086-DD7127 $ 36,418.60 Payroll Dated (Direct Deposits) 04/14/16 44186-44239 $ 247,060.41 Accounts Payable 04/19/16 2757-2758 5 120.00 Library Card Reimbursement 04/19/16 1'OI'AL $ 304,400.73 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $ 304,400.73. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid ProofList User: PatlyB Printed: 04/14/2016 - 8:09 AM Batch: 004414-2016 Invoice # Inv Date Swoi,t Qnatitv Ptnt Date Description Reference Task Type PO # Close POLine AMAZONIN Amazon Inc 03/10/2016 751.00 206-450-5300-42500 Library Collection Maintenance 03/10/2016 129.54 0.00 04/19/2016 Supplies 206-450-5300-42000 Office Supplies Total: AMAZONIN Total: 880.54 ANCOM ANCOM Communications, Inc, 59100 03/16/2016 101-420-2220-43230 Radio 59100 Total: 59394 03/10/2016 101-420-2220-43230 Radio 59394 Total: ANCOM 880.54 0.00 04/19/2016 Adult, teen and kids books & dvds 12.00 0,00 04/1912016 Shipping charges 12.00 I 3,00 12.00 24.00 0.00 04/19/2016 Shipping charges C A C Companion Animal Control, 1J,,Ci Mar 16 04/01/2016 500.00 0.00 04/19/2016 Animal Control Services - March I 01-420-2700-43160 Impounding Mar 16 04(0 I /20 I 6 150,00 0,00 04/1912016 Dog Pickup/Impound 7am-7pin 101-420-2700-43160 Impounding Mar 16 Total: 650.00 C A C Total: 650,00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 CARQUEST Car Quest Auto Parts 2055-373693 03/18/2016 26.24 0.00 04119/2016 Repairs No 0000 101-450-5200-44040 Repairs/Maint Eqpt 2055-373693 Total: 26.24 2(155-375299 04/07/20 l 6 53.82 0.00 04/19/2016 Repairs No 0000 101-430-3100-44040 Repairs/Maint Eqpt 2055-375299 Toial: 53,82 AO - To Be Paid Proof List (1>4/14/16 - 8:09 AM) Page 1 I tivoice I v te Aiunit Quantity Pint Date Description Reference Task. Type PO /1 Close POLine CARQUEST Total: 80,06 CENTPOW Century Power Equipment 683756 03/30/2016 69,20 0.00 04119/2016 parts No 0000 I 01-450-5200-44040 RepairsAlaint Eqpt 683756 Total: 69.20 CENTPOW Total: 69.20 COMCAST Cornetist 03777,17016 7.90 0.00 04/19/2016 Monthly service No 0000 101-420-2220-44300 Miscellaneous Total: 7.90 COMCAST Total: 7.90 CTY BLOOM City of Bloomington Mar 2016 03/31/2016 601-494-9400-42270 Utility System (Maintenance Mar 2016 Total; C3Y131.00M Total: CTYOAKDA City of Oakdale 10000460-01 03/31/2016 601-494-9400-43820 Water Utility 10000460-01 Total: CTYOAKDA Total: CTYOAKDP City olOakdalc March 2016 04/13/2016 601-000-0000-20803 WAC due Oakdale March 2016 Total: CTYOAKDP Total: CTYROSEV City of Roseville 221313 04/04/2016 101-410-1450-43180 Information Technology/Web 22 1313 Total: 221339 04/04/2016 101-410-1320-43210 Telephone 221339 04/04/2016 101-420-2400-43210 Telephone AP - To Be Paid Proof List (04/14/16 - 8:09 AM) 31.50 0.00 04/19/2016 Lab Testing - March No 0000 31,50 31.50 5.929.13 0.00 04/19/2016 Water meter South Pit 3/1/16-4/05116 5,929,13 5,9?9,13 9.000 00 0.00 04/I,t/2016 New Connections - Water - March 2016 9,000,00 9,000,00 4,166.25 0.00 04/19/2(116 Monthly IT Services - March 4,166.25 112,53 0,00 04/19/2016 Monthly Phone - Admin 17.77 0,00 04/19/2016 'Monthly Phone - Building No 0000 No 0000 No 0000 No 0000 0000 Page 2 Invoice (it v Datelmt Quantity Pint Pate Descript int, Reference Taslc TYpe PO 4 Close POLine f•-!, 221339 04/04/201 6 I 7.77 0.00 04/19/2016 Monthly Phone - Communications No 0000 101-410-1450-43210 Telephone 221339 04,104,20 I 6 17.77 0.00 04/19,12016 Monthly Phone - Engineering, No 0000 101-410-1930-43210 Telephone 22133') 04;0412016 35,55 0.00 04/19120 I 6 Monthly Phone - Finance No 0000 101-410-1520-43210 Telephone 771339 04/04/2016 49.30 0,00 04/19/2010 Monthly Phone - Planning No 0000 101-410-1910-43210 Telephone 27 I 339 04/04/2016 234.87 0.00 04/1912016 Monthly Phone - PW - No 0000 101-430-3100-43210 'Telephone 221339 Total: 485.56 CTYROSFV Total; 4,651,81 DLLAPP DeLapp Sleve 04/13/2016 61.91 0.00 04119/2016 Building Maintenance Supplies No 0000 706-450-5300-42230 3uilding Repair Supplies Total: 61,91 DPI APP Total: 61,91 DPC1ND US DPC Indusnies, Inc, 827000327_16 03/21/2016 854.13 0.00 04/19/2016 Chemicals No 0000 00 I -494-9400-42160 Chemicals 827000327-16 Total: 854.13 DPCINDUS Total: 854.13 EARLANDE Earl F. Andersen, Inc. 0110633-E51 03/30/2016 1,465.73 0.00 04/19/2016 Sips No 0000 101-430-3120-42260 Sign Repair Materials 01 10633-EN Total: 1,465,73 EARLANDE Total: 1,465,73 _El ,ANINE E RS Lckbcrg Lammers. P.C. 03 2016 03/31;2016 101-470-2150-43045 Attorney Criminal 03 2016 Total: ELAN1M ER.S EMERGAPP Emergency Apparatus Maint. Inc ,s5761 03/23/2016 101-470-2220-44040 Repairs/Maint Eqpt 85761 Total: 3,503.50 0.00 04/19/2016 Prosecution 3,503.50 3.503,50 5,476.64 0.00 04/10/2016 E2 upgrades and DOT repairs 5,476.64 AP - To Be Paid Proof List (04,14/16 - 8:09 AM) No 0000 No 0000 Page 3 invoice 14 inv Rate - - Amollot Qroantity Pint Date Ifcscripiin II Reference Task Type PO # Close POLine ti 80089 04/04/2016 380.59 OM (14/10/2016 E2 Jake Brake switch No 0000 I 01-420-2270-44040 Repairs/Maiin Eqpt 86089 Total: 380.50 86236 04/04/2016 298,38 0.00 04/19/2016 E I Valve linkage No 0000 I ()1-470-2770-44040 RepairsiMaint Eqpt 86236 Total: 298,38 FM ERGAPP Total: 6.155,61 EMPFLOOR Empire Floor Covering, Inc 2157 02/1012016 3,696,00 0.00 04/19/2016 Children's room carpeting No 0000 206-450-5300-44010 Repairs/Maint Bldg 2157 Total, 3,696.00 EMPFLOOR Total: 3,696.00 FASTENAL Fastenal Company MNOAKI3356 03/29/2016 1.75 0,00 04/19/2016 Shop supplies No MOO 101-430-3100-42150 Shop Materials MNOAKI3356 Total: 1.75 FASTENAL Total; 1,75 OKSERV IC G&K Services 1182623287 1)3/30/21)16 35.15 0.00 04/19/2016 Uniforms 144 0000 101-430-3100-44170 Uniti)mis 1182623287 Total: 35.15 1187634730 04/06/201 6 35.15 0.00 04/19/2016 Uniforms No 0000 101-430-3100-44170 Ilinfonns 1182634730 Total: 35.15 1182646138 04/13/2016 35,15 0,00 04/19/2016 Uniforms No 0000 101-430-3100-44170 Uniforms 1182646138 Total: 35.15 GKSERVIC Total: 105.45 1-1DSUPPLY HD Supply Waterworks, Ltd. F376450 04/04/2016 180.00 0.00 04/19/2016 Remote vire No 0000 601-494-9400-42300 Water Meters & Supplies F376450 Total: 180.00 HOSUP PLY Total: 180.00 INNOVAT Innovative Office Solutions IN I 133379 03/30/2016 101-410-1320-42000 Office Supplies Al - To Bc Paid Proof List (04/14/16 - 8:09 AM) 24.30 0300 04/19/2016 Supplies 0000 Page 4 invoice in V Date Amount Quantity Pint Date Description Reference ['ask Type P0 # Close POLine 11\11133379 03130/2016 101 -420-2400-42000 Office Supplies IN1133379 Total: 1N113380 03/30/2016 101-410-1910-42000 Office Supplies IN113380 Total: I N I 133845 03/30/2016 10 I -410- 1320-42000 Office Supplies 1N1 1133845 Total: 1N1140192 04/06/2016 101-410-1910-42000 Office Supplies IN 1 110192 Total: IN1143656 04/08/2016 101-410-1320-42000 Office Supplies 1N1143656 Total; INNOV:VI' Total: 39.23 0.00 04/19/2016 Supplies 63.53 38.00 0.00 04119/2016 Business cards 3R.00 24.23 0.00 04/19/2016 Name Plate - Hatult 24.25 )4.20, 00 04i g/20 I 6 Name Plate - Wensman 24.25 147.57 0.00 04/19/2016 Office supplies 147.57 297.60 0000 No 0000 No 0000 No 00(10 No 000(1 ISPIRI lspiri LLC 2014-053 04/05120 ! 6 _2255.00 0.00 04/19/2016 Escrow Refund 5277 Janina Ave No 000(1 803-000-0000-22900 Deposits Payable 2014-053 Total: 2,255.00 ISPIRI Total: 2.25500 JANIKING Jani-King of Minnesota, Inc M1N04160378 04/0112016 101-410-1940-44010 Repairs/Maint Contractual 131dg MIN04160378 Total: JANIKING Total: 326.65 0.00 04/19/2016 Cleaning services - City Hall 326.65 326.65 No 0000 kathfuel Kath Fuel Oil Service Co 549886&550024 03/31/2016 195,00 0.00 04/19/2016 Fucl No 0000 101-430-3100-42120 Fuel, Oil and Fluids 549886&550024 Total: 195.00 550224 03/30/2016 742.13 0.00 04/19/2016 Fuel No 0000 101-430-3100-42120 Fuel, Oil and Fluids 550724 Total: 742.13 kathfuel Total: 937.13 KWIK Kwik Trip Inc 04/02/2016 /73,67 0.00 04/1912016 Fuel No 0000 I 01-42(1-2220-42120 Fuel, C)il and Fluids TotaL 23.67 AP • IT I3e Paid Prnor List (04/14/16 - 8:09 AM) Page 5 3avitiee 14 Inv 1)ate anoint Qoantity Pim Date Description Reference Task Type PO # Close ['Mine # KWIK Total: 23.67 Landscap Landscape Architecture, Inc Task order 16 04/10/2016 S03-000-0000-229 I 0 Developer Payments Task order 16 Total: 'Task order 19 04/10/2016 803-000-0000-22910 Developer Payments Task order 19 Total: Task order 20 04110/2016 803-000-0000-22910 Developer Payments Task order 20 Total: Task order 21 04/10120 I 6 803-000-0000-229 I 0 Developer Payments Task order 2 I Total: Task order 23 04/10/2016 803-(X/0-0000-22910 Developer Payments Task order 23 Total: Task- order 24 04110/2016 803-000-0000-22910 Developer Payments Task order 24 Total: Landscap Total: LEAGN.IN League, of MN Cities 234543 04113/2016 101-410-1910-44370 Conferences & Training 234543 Total: LEAGMN Total: LEGIL Lake Elmo Oil, Inc. 03/31/2016 101-420-2220-42120 Fuel, Oil and Fluids Total: LEOIL Total: MARON PCS Maronoy's Sanitation, inc 697199 04/06/2016 101-410-194(1-43840 Refuse 022199 04106/20 I 6 101-420-2720-43840 Refuse 022199 04/06/2016 10 I -430-3100-43840 Refuse AP - To Be Paid Proof List (04/14116 - 809 AM) 275,00 0.00 04/19/2016 Inwood 1.11 No 0000 275.00 200,00 0.00 04/19/2016 Boulder Ponds 11 No 0000 200,00 100.00 0,00 04/19/2016 Village Preserve 11 No 0000 100.00 780,00 0.00 04119./2016 Savona IV No 0000 780,00 390.00 0,00 04/ I 9/2016 Hunters CrossingNo 0000 390.00 500.00 0.00 04/1912016 Savona 1-111 No 0000 500.00 7,145.00 30,00 0.00 04/19/20 16 Todd Williams - Training 30.00 30.00 287.15 0.00 04119/2016 Fuel 287,15 287.15 112.94 0.00 04/19/2016 Waste removal - City Hall 49,71 0.00 04/19/2016 Waste removal - Fire 210.67 0,00 04/1912016 Waste removal - PW 000(1 No 0000 No 0000 No 0000 No 0000 Page 6 Invoice illY Pate Amount (pi:lathy Pint [)ateDescription Reference Task Type PO 7-`," Close POLine 622199 04416/2016 216.67 0.00 04/19,12016 Waste removal - Fire No 0000 101-420-2220-43840 Retlise 622199 04106/2016 40.89 0.00 04/19i20 I 6 Waste removal - Library No 0000 206-450-5300-43840 Refuse 622199 Total: 645.88 MARONE)/ S Total: 645.88 M ARP !WM B Martin Plutnbing„ Inc 1258 10/27/2015 1,600.00 0.00 04/1912016 Well 44 No 0000 601-494-9400-42400 Small Tools & Minor Equipment 125S Total: I ,600.00 NIARPLUM B Total: 1,60(1.0(1 MARL Martin Josh 7016-04 040312016 101-410-11 I 0-A4300 Miscellaneous 2016-04 Total: N`1,11U1N.10 Total: I ,875.00 0.00 04/19/2016 Parlimentarian Services 4,5.16 1,875.00 1.875,00 No 0000 u-IENARDSO IMenards - Oakdale 1157 03131/2016 41.46 0.00 04/19/2016 Shop supplies No 0000 101-430-3100-42 I 50 Shop Materials 1157 03/31/2016 57.4S 0.00 04/1912016 Paint No 0000 101-430-3100-44010 Repairs/Maint F3Idg 1157 03/31/2016 27.96 0.00 04/19/2016 Supplies No 0000 601-494-940042270 Utility System Maintenance 1157 Total: 126,90 1171 01129/7016 116.48 0.00 04!19/2016 Small tools No 0000 101-450-52,00-42400 Small Took & Minor Equipment 1171 Total: 116.4S 1312 & 1522 03/31/2016 25.94 0.00 04/19/2016 Signs No 0000 101-430-3120-42260 Sign Repair Materials 1312 & 1522 Total: 25.94 1644 04/05/2016 19,45 0,00 04/19.12016 Shop supplies No 0000 101-450-5200-42150 Shop Materials 1644 Total: 19,45 1818 04/08/2016 55.61 0.00 04/19/2016 Supplies - No 0000 101-450-5200-42150 Shop Materials 1818 Total: 55,61 2027 04/1112016 25.83 0,00 04/1912016 CV2 bulb - No 0000 I 01-420-7220-44040 Repairs/M alai Eqpt 2027 Total: 25.83 AB - To Be Paid Proof-1.kt 04/14i16 - 8:09 Ai'vl) Page 7 invoice 4 Inv Da Amount, Quantity Plitt Date Drcr rip (ion Reference Tusk Type PO tt Close POLin e (vll/NARDSO Total: 370.21 METSAC Metropolitan Council Discount 04/13P016 -1,590.40 0.00 04/19/2016 SAC due Mel Council - March 2016 - No 0000 602-000-0000-37220 SAC Early Pay discount/revenue. disc. Discount Total: _1,590.40 March 2016 04/13/2016 159,040.00 0.00 04/19/2016 SAC due Met Council - March 2016 No 0000 602-000-0000-20802 SAC due Met Council March 2016 Total: 159,0,40,00 METSAC Total: 157,449.60 NORDSTRM Nordstrom Emily Bonus 03/21/2016 25.00 0.00 04119/2016 Bonus CC 4.5.16 No 0000 101-410-1450-43620 Cable Operations Bonus Total: 25.00 Cable 03/21/2016 55,00 0.00 04/19/2016 Operations CC 4.5.16 No 0000 101-410-1450-43620 Cable Operations Cable Total: 55.00 NORDSTRM Total: 80.00 ONECALL Gopher State One Call 6030486 03/31/2016 227.65 0,00 04/19/2016 Tickets No 0000 101-430-3100-43150 Contract Services 603(1486 Total: 227.65 ONECALL Tot,11: 227,65 PETTYCI Petty Cash - City Hall 03/31/2016 63.87 0.00 04/19/2016 Petty Cash Reimbursement No 0000 101-000-0000-20200 Accounts Payable Total: 63,87 PE -El -VC! Total: 63.87 PINKY Pinky's Sewer Service, Inc. 74136 04/01/2016 100,00 0.00 0411912016 Pumped two tanks No 0000 206-450-5300-44010 Repa nt Bldg 74136 Total: 100.00 PINKY Total: 100.0(1 AP - To Be Paid Proof List (047'14/16 - 8:09 AM) Page:. 8 irtVOiCe In. Date Amount Quantity Plitt Date Description Reference Task Type PO # Close POLine PON'IPS Ponip's Tire Service, Inc, 210776650 04:117/2016 101-430-3100-44040 RepairsiMaint Eqpt 210226650 Totak POMPS Total: 227.50 0.00 04/19/2016 Equipment repair 717,50 227,50 RITCHIE Ritchie Barb 04/14/2016 40.42 601-000-0000-37100 Water Sales 04/1412016 50.00 603-000-0000-37100 Surface Water Utility Sales Total: 90.42 RITCHIE Total: 90.42 0.00 04/1912016 Refund duplicate payment 0.00 04/1 9/2016 Refund duplicate payment ROBERTSC Roberts Company, hie 300298A 03/2912016 72.50 0.00 04119/7016 Service pins t _420:220-44300 Miscellaneous 300298A Total: 22.50 ROBERTSC 1 otal: 22.50 SAFEFAST Safe -Fast. 1NV162277 12/15/2015 602-495-9450-42270 Utility System Main( Supplies INV162277 Total: INV I 62328 12/1612015 I 01-430-3100-44170 Uniforms INV162328 Total: SAFF.FAST Total: 79,00 0.00 04/19/2016 Cailbration service 79.00 640.40 0.00 04/19/20)6 Safety clothing 640.40 719.40 SAM BATEK Samhatek, Inc 7328 04111/2016 343.75 0.00 04/19;2016 Arbor Glen 803-000-0000-22910 Developer Payments 7328 04/11/201 6 2,060.00 0.00 04/19%2016 General Planning 101-410-1910-43030 Engineering Services 7328 Total: 7,403.75 7379 04/11/2016 62.50 0.00 04/19/2016 Legends 803-000-0000-22910 Developer Payments 7329 Total: 62.50 733() 04111/2016 344,50 0,00 04/19/2016 Arbor Glen 803-000-0000-22910 Developer Payments 7330 Total: 344:50 AP - 12o Be Paid Proo(' List (041)4/16 - AM) No 0000 No 0(100 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No MOO Page 9 invvice Inv Date Amount nt ity Putt Date Description Refere nee Tack Type PO # Close POLlite SAMRATEK Total: 7,810.75 SAMSCLUB Sam's Club 04/08/2016 40,24 0.00 04/10/2016 Rehab supplies No 0000 101-470-2290-44300 Miscellaneous Total: 40.24 4/7/16 04/07/2016 97.86 0.00 04/19/2016 ink No 0000 101 -430-31 00-42000 Office Supplies 4/7/16 Total, 97.86 SAMSCLU13 Toral: 138,10 SM1THSCH Smith Schafer & Associates.LTD 35711 03/30/2016 11,775.00 0.00 04/19/2016 Interim billing 2015 audit No 0000 101-410-1520-43010 Audit Services 35711 Total: 11,775.00 SNIITHSCII Total: 11,775.00 STL1BR AR Stillwater Public Library 04101/2016 54(1.00 0.00 04/19/2016 Library Card Reimbursement - March No 0000 206-450-5300-44300 Miscellaneous Total: 540.00 STL113RAR Total: 540.00 STRATEGI Strategic Insights, Inc 88 04/07/2016 1.350.00 0.00 04119/2016 Plan l Software No 0000 101-410-1320-43190 Software Programs 88 Total: 1,350.00 STRATEGI Total: 1,350.00 TDS TDS Nletrocoin - 1.,LC 6517798882 04/13/2016 90.97 0.00 04/19/2016 Analog lines - Fire No 0000 101 -470-,920-43210 Telephone 6517798882 04113/2016 .723.38 0.00 04/19/2016 Analog lines - PW No 0000 101-430-3100-43210 Telephone 6517798882 04/13/2016 84.02 0.00 114/19/2016 Analog lines - Lift Station alarms No 0000 602-495-9450-43210 Telephone 6517798882 04/13/2016 44.01 0.00 04/19/7016 Alarm - Well House 2 No 0000 601-494-9400-43210 Telephone 6517708882 Total: 442.38 AP - To Be Paid Proof List (04114/16 - 8:09 AM) Page 1(1 Inv,oice :nv Amount unntitv Putt Date DcwripOrm Reference Tnsl; Type PC) It Close POLine IDS Total: 442.38 TESSM AN Tessman Company Corp S229813-IN 03/30/2016 I 01-410-1940-44300 Miscellaneous 8229813-1N Total: TESSMAN Total: 191.50 0.00 04119/2016 Landscaping for City Hall 191.50 191.50 No 0000 TOOLGUY The Tool Guy, LLC 15594 04/12/2016 98.70 0.00 0411912016 Tools No 0000 101-130-3100-42400 Small Tools & Minor Equipment 15594 Total: 98.70 TOOLGUY Total: 98,70 TRISTATE Tri State Bobcat, Inc. A226562 03/30/2016 278.51 0.00 04119/2016 Equipment repair - No 0000 101-450-5200-44040 Repairs/ivlaint Eqpt A226562 03/30/2016 278,51 0.00 04/19/2016 Equipment repair No 0000 101-430-3120-44040 Repairs/Maint Eqpt A226562 Total: 557,02 A22816 OM 8/2016 77.11 0.00 04/19/2016 Repairs No 0000 101-450-5200-44040 Repairs/tvlaiiit Eqpt A22816 Total: 77.11 TRISTATE Total: 634,13 roam Truck Utilities Inc. 296779 04/04/2016 66.66 0.00 04/19/2016 Repairs No 0000 I 01-430-3100-44040 Repairs/Maint Eqpt 296779 Total: 66.66 TRKUTI Total: 66.66 WASFILIE3 Washington County Library 04/01/2016 1,663.00 0.00 04/19/201 6 Library- Card Reimbursements - March No 0000 206-450-5300-44300 Miscellaneous Total: 1,663.00 WASFIL113 Total: 1.663.00 XCLL Xcel Energy 03/29,2016 101 Electric Utility AP - To Be Paid Pronf Lis! (04114/16 - 8:09 AM ) 11.75 0.00 04/19/2016 Utility services 0000 Page 11 invoice # lily Date 03/29/2016 602-495-9450-43810 Electric Utility 03/29/2016 I 0 1-430-3160-43810 Street Lighting 03/29/2016 101-430-3160-43810 Street Lighting 03/29./20 I 6 101-420-2220-43810 Electric Utility 03/29/2016 101-410-1940-43810 Electric Utility 03129/2016 101-430-3160-43810 Street Lighting 03179/2016 101-450-5200-43810 Electric Utility 03/29/2016 101-450-5200-43810 Electric Utility 03129/2016 101-450-5200-43810 Electric Utility 03/29/2016 601-494-9400-43810 Electric Utility 03/29/2016 101-430-3160-43810 Street Lighting 03/29/2016 101-450-5200-43810 Electric Utility 03129,2016 602-495-9450-43810 Electric Utility 03/29/2016 602-495-9450-43810 Electric Utility 0.3/29/2016 101-420-2220-43810 Electric Utility 03/29/2016 101-450-5200-43810 Electric Utility 03/2912016 101-430-3160-43810 Street LightinQ 03/29/7016 101-430-3160-43810 Street Lighting 03/29/7016 101-4.50-5200-43810 Electric Utility 03/29/2016 101-450-5200-43810 Electric Utility 03/29/2016 101-430-3100-43810 Electric Utility 03179/7016 001-494-9400-4381 0 Electric Utility Amount Qoaotily Pint Date 1)esruiption 204.05 32.59 27.93 592.12 276.73 30.63 11.75 87.30 14.03 734.93 40.33 121.91 19.50 17,78 360.83 217.61 1..918,70 27.67 14.36 32.33 L7I5.48 137.51 0.00 04/19/2016 Utility services 0.00 04/19/2016 Utility services 0,00 04/19/2016 Utility services 0.00 04/19/20 I 6 Utility services 0.00 04/19/2016 Utility services 0.00 04/1912016 Utility services 0.00 04/1912016 Utility services 0.00 04/19/2016 Utility services 0.00 04/19/2016 Utility services 0.00 04/19/2016 Utility services 0.00 04/19/2016 Utility services 0.00 04/19/2016 Utility services 0.00 04/19/2016 0.00 04/19/2016 0.00 04/19/2016 0.00 04?19/2016 Utility services Utility services Utility services Utility 5OrVICCS 0.00 04/19/2016 Utility services 0,00 04/19/201 6 Utility services 0.00 04/19;2016 Utility services 0.00 04/19/7016 Utility services 0.00 (14/19/2016 Utility services 0.00 04/19/2016 Utility services Reference Task Type PO #, Close PO # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (04/14/16 - 8:09 Alv1) Page 12 Invoice1 linv Date +k mount Quantity Punt Date Description Reference 03/29/2016 12,95 101-430-3100-438 I 0 Street Lighting 03,09/2016 473.24 206-450-5300-13810 Electric Utility 03/2W2016 220.19 602-495-9450-43810 Electric Utility 03129/2016 13745 601-191-9100-43810 Electric Utility 03/29/2016 13,99 101-150-5200-438 10 Electric Utility 03P9/2016 45.02 101-430-3160-43810 Street Lighting 03/2912016 36.03 101-430-3160-438,10 Street Lighting 03/29/20 I 6 960.02 601-494-9400-438 I 0 Electric Utility Total: 8.546.71 XCEL Total: 8.546.71 ZACK Zack's, Inc, 31133 04/0.5120 16 470.03 101-430-3100-42400 Small Tools & Minor Equipment 31133 Total: 470.03 ZACK Total: 470.03 Report Total: 235,949.41 - To Be Paid Proof List (01/14/16 - 8:09 AM) 0.00 0.00 0.00 0,00 04/19/2016 04/19/2016 04119/2016 04/1900 I 6 Utility services Utility services Utility services Utility services 0.00 04/19/2016 Utility services 0.00 04,119:'2016 Utility services 0.00 04/19/2016 Utility services 0.00 04/19,2016 Utility services 0,00 04/1912016 Small tools & equipment Task P() #1 Close PC)Line No 0000 No 0000 No 0000 No 0000 No o000 No 0000 No 0000 No 0000 No 0000 Page 13 Accounts Payable To Be Paid Proof List User: Patlyt3 Printed: 04/14/2016 - 9:55 AM Batch: 005-04-2016 Invoice # Inv Date SW/WC SW/WC Service Cooperatives May 2016 0.3/29/2016 101-000-0000-21706 Medical Insurance May 2016 Total: SW!WC Total: Report Total: moo o t Omni tity Pint Date Descripr;on Reference Task Type PO # Close POLine 11,111,00 11,111,00 11,111 00 11,111.00 0.00 04/19/2016 May premium No 000(1 AP - To Be Paid Proof List (04/14/16 - 9:55 AM) Page 1 TI Ire CITY C.)1' \KE ELN AY0 COU CIL CO U CATION DATE: April 19, 2016 CONSENT ITEM #3 MOTION AGENDA ITEM: March 2016 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee SUGGES" USINESS: Introduction of Iicm..... ..... ,City Administrator Administrator Questions from Council to .... Mayor .1'icilitittes Call for Motion Mayor & City Council J)iscussioui..... . Mayor City Council Action on ...... ....... ...... .„... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the March 2016 Financial Reporting Packet. No specific motion is needed as this is recommended to be pail of the overall approval of the Consent Agenda, BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis, STAFF REPORT: Attached please find the comparative financial statements for the month of March 2016 reflecting the monthly and year to date detail, comparing the actual results to the 20 I 6 Budget, -- page City Council Meeting, [Colo -cut Agent -la Item #3) April 19, 2016 GENERAL FUND: Revenues: Total revenue for the month was 53.9% above budget for the month. The most significant budget to actual revenue variances are as follows: Building Permit revenue was 53.3% above budget for the month bringing the year to date revenue at 82.4% better budget. This is primarily due to the nice weather allowing for building activity beginning months earlier than anticipated in the 2016 budget. There were 24 new homes permitted in March and 57 new homes year to date. Utility Permits (right of way) permits far exceeded budget by $5.5k for the month and $14.4k year to date. Plan check fee revenue was 59.9% above budget for the month for the same reasons mentioned related to building permit revenue. Expenses: Total expenses for the month were 29.06 higher than budget for March. This is primarily due to March having 3 pay periods rather than April as anticipated in the budget. 2016 was a leap year which shifted the payroll calendar. The following summarizes variances of note: General: • General Government expenses were 50.7% higher than budget for the month bringing the year to date expenses to 13.12% higher than budget. This was primarily due legal expenses running at 100% higher than budgeted. • Total Public Safety expenses were 20.8% higher than budget for the month bringing the year to date expenses to 9.05% better than budget. This was primarily due to the payout of outstanding PTO time to a departing employee. • Public Works -- The total Public Works expenses were 11.9% higher than budget for the month bringing year to date expenses to 18.3% better than budget. In summary, the March revenues were 50.7% better than budget and the expenses were 29.1% higher than budget resulting in a net income of 12.5% less than budget. On a year to date basis, the revenues are 13,1 % above budget and the expenses were 7.0% less than budget resulting in a net income of 44.9% better than budget year to date. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached March Financial Report. -- page 2 -- City Council Meeting [Consent Agenda Item April 19, 2016 ATTACHMENT: 1. March Financial Reports -- page 3 -- City of Lake Elino 2015 Bv Moiih Budget to Actual Cumnarative For the month ending March 31, 2016 101-General Fund SUE11111M 13v Denartincnt DEPT 410 - GEN'T GOV'T REVENUE Total Revenue 4/19/2016 Full Year MONTIT YTD 131.1DGET BUDGE r ACTUAL, Variance (,$) Valiance (Y.) BUDGET ACTUAL Variance ($.) Variance (%) 2016 % to dote Mont)) Mond' Month NIontli YTD YTD YTD YTD 3,485.514.32 10.96% 80,625.110 124,144.68 43,519.68 53.9816 238,368,00 381,874.17 143,506.17 60.2016 EXPENSE Total 0 layor & Council 45,955.32 20.54% 6,125.00 2,293.76 3,831,24 62.5516 8,375.00 9,439,19 (1.064,19) -12.71% Total AtIntinIstralion 360,997.50 43.06% 27,808.66 82,189.50 (5E380.84) -195.55% 106,345.98 155,428.98 (49,083,01)) -46.1535 Total Elections 15,311000 7.59% o.00 iJocon (1,2(0,00) -100,00% 950.011 1,2110.00 (250,00) -26.32°/ Total Finance 124,835.30 29.16% 18,810.40 22,199.66 (3,389.26) -18.02V,, 43,231.21 36,402.40 6,828.81 15.811"/. Total Planning & Zoning 284,682.35 21.11% 32,406.72 25,534.87 6,871.35 21.21% 66,420.16 611,093.78 6,326.38 9.52% 'total Engineering Services 48,000,110 15.42% 4,000.00 1,929.57 2,070.43 51.76% 12,000.00 7,4112.48 4,597,52 38.3116 Total City Hall 55,082.00 26.3416 4,736,60 6,170.21 (1,434.21) -30.2816 14,158.0U 14,508.06 (350.06) -2.47% Total General Government 935,352.47 30.41% 93,886.78 141,517.57 (47,63)1.79) -50.73% 251,4841.35 284,474.89 (32,994,54) -13.12% DEPT 420 - PUBLIC SAFETY Total Police 527,06(1.47 0.12% 0.00 0.00 0310 0.00% 0.00 634.22 034.221 -loiL00% Total Prosecution 54;700.00 2.1.8616 4,601/.00 2,073.52 2,526.48 54„9216 13,800.00 11,958.73 1,841.27 13.3416 Total Eire 377,231.71 26.35% 33,071.44 40,488.70 (7,417.26) -22.43% 111,772,57 99,389.39 12,383.18 11.08% Total Fire Relief 37,323.00 0.00% 0.00 0.00 0.00 0.00% 0.110 0.00 0.110 0.01116 Total Building Inspections 2611,765.91 232716 20,965.03 30,619.69 (9,654.6)) -46.0516 62,570.21 60,674.43 1,895.78 3.03°4. Total Emergency Cumnumications 7,400.00 11,00°A 1,850.00 0.00 1,850.00 100.00% 1,850.00 0.00 1,850.00 100.110% Total Animal Control 7,550.00 2E58% 600.011 605.00 (5.00) -11,81% 1.800.00 1,780.00 20.00 IT I% Total Public Safety 1.272,031.09 13.711/,, 61,086.52 73,780.91 _ 112,700(39) _ -21E7916 191,792.78 174,436.77 17,356.01 9.0516 Summary_l NIONTH VTD BUDGET ACTUAL Variance (S) Variance I%) BUDGET ACTUAL Variance (5) Variance (%) DEPT 4311- PUIILIC WORKS 0ion(1) Nlortil, Month Mond) YTD YTD YTD YID Total Public Works 411,284.53 32.92% 46,546,50 60,515,26 (13,968,76) -30.01% 126,739.51 135,-1(14.95 (8,665.44) -6.84% Total Streets 413,01)0.00 0.41% 2,160.00 907.41 1,252.59 57.99%, 4,880.00 1,694.93 3,155.07 65.27% Total Ice & Snow Removal 87,250.00 5.34 %., 6,500,00 2,766.29 3.733.71 57,44% 40,500.110 4,655,57 35,844.13 88.50% Total Street Li)-41tting 26,400,00 23.22"/,,, 2,2.00.00 2,221.67 (21.67) -0,99% 6,600.00 6,130.96 469.04 7,11% Total Recycling 5,900.00 0310% 1,950.00 0.00 1,950.00 100.00% 2,350.00 0.00 2,350,00 100.110%,, Total Trec Program 1,000.00 0„00%, 0.00 0.00 11.110 0.00% 0.00 0.00 0.00 Total Public Works 944,834.53 15,65% 59„356.50 66,410.63 -11,88% 181,069.51 147, 86.71 33,152.80 18,33% DEPT 450 - CULTURE, RECREATION Total Parks & Recreation 231,32(1.23 20.09% 17,374.119 19,039.94 (1,665.85) -9.59% 60,372.29 46,465,03 13,907.26 23.04% IT & Telephone 81,976,00 20.75 %,, 5,900.00 307.83 5,592.17 94,78% 25,856.00 173107.81 8,848.19 34.22% GRAND TOTAL ALL EXPENSES 3,465,514.32 18.85% l 237,603,89 300,755.05 (69,051,16) -29,06% 710,57(1.93 653,263,40 31,451.53 4.43% SUR TOTAL NET INC OVER EXI' 20,000.00 -1356.95% (156,978.89) (176,61)1.37) (25,531,48) 16.26% (472,202.93) (271,389.23) 174,957.70 -37.05% DEPT 460 - COMP AD.1 20,11011.00 0.00% 0.00 0.00 0.00 0.001 20,000.00 0.00 20,000.00 100.0000 11E11' 490 - CONTINGENCY FUND 0.011 0.00% 0.00 0.00 0.00 0,181%, 0.00 0.00 0.00 0.000 Debt Service Increase 0.00 OM% 0,00 0.00 0.00 0.00% 0,00 0.00 0.00 0.00% DEPT 493 - oTt I FINANCING 11.00 0,00% 0.00 0.00 0.011 0.00% 0.00 0.00 0.00 0.00% GRAND TOTAL ALL DEPTS 3,485,514.32 18.74% 237,603.89 300,755,05 (69,051.16) -29.06% 7311,570.93 653,263,40 51,451.53 7,114% Net Incume over Expenses 0.00 0.00%, D156,978.89) (170, 6)0.37 (19,631A8) -12.51% (492,202.93) (271,389.23) 220,813.70 44.86% Sultuirary_2 TaIre Limn 21115 By 51c101) 13o0-Xclutd Centp.,rattve rut- I0raprant15 51.0cir 31. 20(0 101.(1rareral Fond Derail DepArtmcut 1115111T 410 • (41.2.75111,11005151 4110(20IP lull Year MON'Ill 1117 BUDGET 11110(1E1 ACTUAL Variance (5) Variance ('71,) BU1)01111 ACTUAL Vatianco (5) V4P911c0 (10 2010 % to (.141c NIonth Month Mouth Nlotith Y1-0 Y1-1) 5121 11 5074) earienen notes REVENUE Curtent Art Valorem Tales 2,033,198.011 0.11% n.on 0.(8) u.ou 0 0025 0.00 2,139.-10 2129,46 100.11025 Pilo from WA Cly :crated to atrat 10144 purael Delinquent 0,) Valiticot -1-a,e5 15,n0o.15 0.0U% 0.110 0,00 ROO 0.0055 0,00 0,00 0,011 0.0055 510hile Florae rA, 11,1Juu.n0 °mu% 0,00 0110 ROO R00% 0.00 000 0.00 00025 1154,1 0kit:wh00 157.508.90 11.0000 0.00 1(30 0.(10 0.1.00i 0.00 0.02) 0,00 0,005, 11ra00y & Inieresi on Taws 700.00 11.00% 0,00 11310 0.00 0.00% 11.00 1000 000 0110,',, Liquor Licence (1,000,110 61.82% 0.00 0,1.10 0.00 um% emu() 6,8211011 (1.200,00) -15,01% Wrtsiehluler l(con45 vin.no (Imo% 0.00 0110 0.00 0.0025 8.10 00 000 (140.00) •100.005, General Concractor license 0,110 11.111P/o 0.00 0.00 ORO 11,01.125 0.00 100.00 1000 100.(1195 Heating Contractor License 2,500m0 50,110% 200.00 300.00 100,0)1 50.0025 700.00 1.250.0C 550,011 711.571(3 Building Permit, 5119,2011.011 28.72V, 35,000,011 53,655.20 18,655.20 53,055 803100.00 143,947.55 65,947,55 97.439, RHICCIS Re, from 57 ncR homes Ind 11 nese cumuiced trait,. Building fic-iRspecl Res 0,1)0 0.110% 0330 RCN 0.00 0,00)', 0.00 0.00 11.00 111100 I Rutin:: l'enniis 38,000.011 43.811%,, 2,0110,00 7,55.150 5.554_50 277.7325 0.1101500 16,642,511 10,012.50 177.3325 Prarabinp l'ol mils 46,800.00 35.-13% 3100.191 12.1.11.07 5,741.00 257.1190 5,700,00 16,552,00 7%,82.110 911.61.12.5 Anitnal Licen,c 2,519/00 44.8000 40.00 195.00 1(15.00 36-2,5000 2,140.00 1.120.00 (1,020.00) -17,6610 Utiliry remits (ROW) 25,00(1.00 59.43% 500.00 6.266.00 5,76(1.1)0 115).20% 500.00 0).957.00 14,357.00 2.571.4020 Burning Permit. 2,750,00 38.7300 0110 520.0() 521110 I 00.0l125 500.00 1,065.00 565,00 113.0{15, Nia,sagc TN:Ivy Lice,., 150,011 11.00% 0110 0.00 0,00 0.0055 0.110 0.110 11.00 0.001)0 AISA-Nlainlcnance 101,696.00 0.0000 0.011 11.110 000 11.0055 0,00 0.00 ORO 0.010(3 Statc Fire /kid 41,500,00 0.00% 0.00 0.00 0310 0.11000 0,00 0,UP 0.00 0.001)' PF.R.45 A,d 2,749.00 0.11111)0 0.00 0310 (1,00 0.0055 0,00 0.00 ROO 0,01717 Rec)cliog Gram 15,500310 0,110% 0.0U PAM 5.00 0.00`1, 0.00 0.0(1 0.011 11.04)i, 151isc Soto GrantrSurcharpe Rt., 5,1164.00 1283.30% 250.001 PRO (250.0) -100.00'55 51,095.1)0 61.956.50 I 3,8g5.50 27. IR°, Cable Franchise Rci,:nue 45,001500 0110% 0.00 2,00 0350 o.ou.: Elul; 0,00 11,0(1 11.51025 zoning & Su0(101s7en FlTS 27,5111100 26.5524 2,001100 5,000.00 3.000.00 150.019', 2.000.011 7,300,011 5,100.00 ..,.(6..00°+, Plan Check Fees 078.125,00 32.09% 20,000.00 31,972.15 11,972,15 59.501 53,000,00 89,240.03 36,110,03 65.38% Rel1ects rots from 57 IteW hotneF and 11 new commercral units Sale 0 iCopic4,13nol(s. Maps 175.00 29.5700 5.00 4.25 0175) -15 009, 15.00 5 ..7-1 36,74 244.93% AssR06met0. 5earalp-.5 1,215.00 50.62% 30.00 392.00 300.00 1200.009-1 7302 b15.00 540.011 720.002, (lora Up Chlys 2.900.00 0.11924 0.00 0.00 0.00 0.00°, 11.00 0.60 0.00 0.001 Cable Opaalion Iteirtursernert 4,000.011 ROD% 1,000.00 11.110 (1,000.03) •101.001)5 1,000110 0.00 (1,000.0111 .100.005, Fine; 4.5,10103111 2119000 3.500.00 6.023.411 2.523.45 72.1025 10,300.00 13.002.94 2,502,9,1 73.015,, 511,ce0Inet,011 Purrnil, 0,00 0.00% 000 133.111 1.31.15 100,00% 0.01.1 154.45 104.45 101.0025 Fire 131)1ab1e Reverate 500,00 0.01,,, 0.00 0.110 0.110 0.00% 0,00 C.00 1700 0.1101; Miscellaneous licycn La, 3,5011-32 9.2', , 21/1/111/ 0.00 (2100.00) -100,11000 800.00 10110 090RO) -911752, ',Poem Earning,. 55,1100.00 11.141; I ..7,5no.ao 0.011 (111,500.001 -100.0055 12,500.00 0.00 1(2,500.0P) -100.0025 001001,00 0.00 Apir., 0.011 0.0024 0.5T ,,„•-t- Tot.lItcyctme. 1 3,445,514_32 1a.9 A' ",,, 030,50550 I 24,144-6,1 43519.63 $3,98% 2.74,..1i,l.fto .tS I .874..i 7 t -i3.:,k(,.1-1 6062111. ()kaki Full Year .54034111 3-FD EXPENSE 131.1UGE0' uur'urr isc lux_ vAria.,r is) ‘',,,rian. r.) BD 0(1 FT ACMAL, Variance (S) Vorninno Col 1110 - A In) or ,.C. Council 2010 00 In ;law Alorob klooth Maar!, ro,,,,o, '('ID V012 '(TV 'CFO PT 6a100cs 25,690,00 11,011.311 0.00 0,00 0,00 0,0010 0,00 1)411) 0,015 0,00'), FICA Conirihniions 1,592.73 0,000 CAO 0,00 0.00 0,00'.), 0,110 13,00 143)3 0.007, Medicare Cnntribillion, 372,54 0.0094, 0110 0.00 0.00 0.007-,, 0.00 0.00 0,00 0.007, W0r1,0, Cualporsuion 31111.00 OJAI% 0.00 0 00 01)0 00014 0.00 0.1111 0 0,0 0.00"., Mileage 500,110 0,01.90 125.00 0,0)1 i25.18) 100,00% 125.00 0.00 125000 100.0020 Miseellanc,,,,5 5,1100401 0.00% 3,000,00 1,611.15; 3,368,82 67.707) 5,0011.00 3.722.45 1,277,55 25.557; Dues & Su00erio141ns 11,500,00 49.71°,5 1,000,011 682,58 317.42 31.74% 3,000.00 5,716.74 (2,7)6.71) .90,56% Con krunc os .f: ifrairon4,1 1,0110.110 0.0035 0,00 0,00 0,00 0 PO% 250,00 0.00 250.00 100.00", Iola! Alnyur ,.C.) Council ( 43,9.3.5.32 20-54% 6,125.00 2,293.76 3,831.24 82.55% 6,375.00 9,439.19 ((.064,114) .12.71))), 2031) sliiire of 1,131C iinnt6,1 Inn( mink( in Sept pin:, Metro Cukannu.11 mean:T;(14 of S3.71,.. 13211- Adrulliiidralitto 1'2 Salaries 14.5,000.00 33.14% 1 !,I 33.85 20,412.11!) (5.256.15) -83,00% 33,461,54 43.05944 (14,597.90 .43237., 13udge1noiloipated April ni the 3 pp month:nom' was NlaN1, PERA Coniribution:: 10,875,110 29.55% 336.54 1,530,90 (694.36) .83.003), 2,509,62 3.213.30 (703.6i) .28.0.0),„ dli010 2014 being A ic,r yoar ICNIA Con!ribulintis 0.00 0.00% 0.00 0.00 0.00 0.00", rr.OU 0,00 1.60 0,001,, FICA Contributions 8,990,00 31.67% 691.54 1,208,92 1517,331 ..74312)).8 2,074,62 2.8.17.56 (770.94) -37.26" Medicare Contrilmiions 2,102.50 31.67% 161.7) 252.73 (17),009 -74,829, 485.20 665005 (150.73) .37.350, 11e001942eni411n5urance 30,550.00 24.9314 2,350.00 3,264.00 014.001 .33 ,S9% 7,050.00 7.616410 (566.00) -01.012, Unemployment Benelit 11310 0.0014 0 Ili) 0.(10 0.00 0005; 0,00 0,1)0 0.00 0,00', workcm c,m[xn,q[iol) 1,140.00 5411.44% 141.1.0 5,538,00 (.5,393.00) -100.00% 1.140 00 6,252.24 (5,)12.24) -4.17.445; 011ice Sr,7p1105 5,3110,011 342299 475400 1,04.5.03 000033) .124,3900 1,42500 1.984.98 059,981 -.39.3117:, PrinKJ 45.03ns 0.00 0.11000 0.00 690.00 (690,00) .100.0000 0.00 771,32 (771.32) 0.00% 1..e),)11 Scrvicos 60,0110.011 74.701% 3,000.00 I0,000.08) (13,900.00) .160.00% 15,000,00 44.850.14 123056.14) .109 0.1% toolini. Fa( eiionso and an cannon: for f.linols ,n(rvion3 NintslciterfWilisile 11.0110,110 0.0000 2.000410 U.110 2,000,00 1011,00)% 2,000.00 0,00 2.000.00 I U0.003),, Assessing SCIVIVCS 33,000,00 19,74012 2,500.00 2,5001)0 0,00 0,003in 7,500,00 7,500.00 0.00 0,0000 Camir,ci Sei vices 0.1111 0.00% 0.00 0.00 0.1)0 0.00% 0,01) 101) 0.00 0.0038 Postage 2,1100.00 41.22% 500.00 0.06 500.00 1011.009', 500.00 824,40 1324.401 -6,1.880, klileage 550.00 0.0000 511.1.82 0.00 50.00 1011,00% 100.00 0,00 1011.00 1014001; Lgt)11 Publisbing 10,040,0U 25.27% 08).09 589.63 (89,63) .11.205(0 2,350.00 2.536.97 (186.97) -7.9605 Insurance 28,00E1.00 93.29% 0,00 28,121.00 (26.12),011i -100.0000 29,0110,110 26,121.00 1.879.00 6.7 /4) Annual insnonnon tnitinnted in inn Inn not billed until late Fon Cnblo °pennon ilm-Jeri,,e 4,800,00 0.00% 400,00 4611.00 160,011) -15.00% 1.20000 1,415,00 95,00 7,92)35 Miscellarwous 5011.01.1 22,73% 50,00 100.49 (56.-19) -112,9501) 150.0)0 136.36 13,64 9,09% Dues & Subscriptions 1,200.00 74.03% I 00.00 120.00 (20.00) -20.0500 30190 886,32 038.321 -106,11% linoki 0.00 0,101% 006 0.00 0,00 14009', 0.011 0.011 0.00 0.00')s ermletene,^s & Icaimng 3,350.00 1,49% 600.00 0,00 60)1,00 I 00.1300') 1,100,00 50.00 1,0.50.0 93,4500 SIDI( D. olopmeill 0.011 0.00% 0.01i 0,00 0 00 0.f(0(.. 0.09 0,li1l 0.0 17.0(19; Twill AthilinisIrntion I 360,997,50 43.0014, 27,308.66 82,189.50 (.54.381).84) -195.559) 106,345.98 395,4101,59 09,1183,010 -46.15% nerni1„2 MONTI' YID 1410 - Heelinos UE134.111.1" AC114464 Vine 131 V ariance 110 111.1D12ET ACTIJA1. Variance (51 Vuriunce (76) A10111 Month 41len111 11,1onill V ED YTD V I'D y-rn l' I 11515ries 12,0003111 11M0% 0.00 0.00 0,00 0.009', 0.00 0,00 1400 00)40111 °lave 50pplie, 500,00 (L00911 14011 43110 11,00 11.0056 0.41C 0.00 0.00 0.004)') 1.e.,a1 Publieu1i0n41510ti11calien 500.00 0.1111% 0,00 0.00 0.00 0,009) 0.00 0.00 11.00 U.005, Equipment Repair 5041.00 0.00% 11 00 0.0)0 0.00 0.0076 0.00 0.00 0.00 0.110/i. Conniy151retion Fees 950.00 126,3254 0,00 I ,200.0t1 (1,200 CO) -100.0076 951400 12011,00 (250,00) -26.3726. Primed Forms 3511,01/ 0,01100 0.00 0.00 0.00 0.0000 0 00 0.00 0 00 0.0056 Aliseello ne005 1,1100,00 0.11001 4400 0.00 0.00 130000 0.1.10 0,00 0.00 0.0054 Tntril EleclInns I 15,800.011 7.51900 0,011 1,200,00 (1,1011.110) -100.1111% 950,00 1.200,00 41511.00 -26,3254 1520 . l'Inance Er Sal5ries 60,630.46 28.30% 4.663 SR 6.948.49 (2,2 SA 611 -45.995'4 13,991.64 17,151446 (3.166.621 -77,635; rr Solari,s 4,550,00 16.9100 330,00 900.01 (550,01) -137. 155.6 1,050310 1,225.01 1175.011 -16.6756 PE RA [Un1riblajOil5 4,858.53 28,21100 376,01 585.6.5 (212,611 -56.1-)% 1,125.12 1,378.78 (250.6),1 -22.2256 FICA Contribuions 4,1141,19 16.9000 310.86 46395 (1)3.091 -49.2311 932.50 1.066.92 1(54.34) -16.5556 111cdicale Conlribtition4 945,11 26.5900 72.70 106,45 (35,00) -492200 2.18.10 25.1.17 136.071 -16.5476 Heol1h/15en101 11151,5 nre (0,880.00 28.00% 636,92 1.305,60 (468.68) -56.00% 2,510.77 3,0.16510 1535.631 -21,3356 Unemploymixt Benefits 0.00 0.1015/6 0.011 0.00 0.00 0.01100 0.00 1/.00 0310 0.0056 Worlaus Compensation 5511.110 37.11% 550.00 0.00 550,00 100.00% 550,00 204,09 345,91 62.895; Onlee Supplies 1,0111400 17.83% 625.00 31,04 593,96 95.0356 625.00 17 5,25 4-16.25 71.43% hinted Forrns 500.00 0,00% 123.00 0.00 120.00 1011,00% 125.00 0.00 123,00 100.0056 Audit Service 28,650.00 41.10% 103101400 11,775310 (1,775.00) -17.7566 214000.00 I 1,775,00 8,225.00 41.13% Contract Scr.ice6 6,700.00 0.330), 600,00 5,44 591.56 96.51836 I .500.00 25.32 1,274,68 96.59% 6111‘,%e 50.00 0.00% 0.60 0,00 0.00 0.0056 0.00 0,00 0.00 0.0056 611,cellaneous 200,00 35.00% 50,00 70.00 120.001 -40,0051, 50,00 won (7.0.0(0 -srofm Dues & Subscriptions 750.00 0.00% 250.110 0.00 250.00 1110.00% 250.00 0.00 250.00 1011.4998 cuure,e,eers & Training 500.00 [um% omo lot) up o,ou?,',. 0.00 11.00 0.00 0.00% Total Flounce I 124,635.30 19.16°/6 18.810.414 22,199.66 (3,359.261 -114,01% 43,231.21 36,402,40 6,828.51 15.110% Deraki Full Year 1 6II1N111 %Jr) WIDGET UUDGET ACT1TAL V4iian,c 151 Variance 0711 1.0.11170 ACIUAI. Variance (5) Vargince (74 19111- Planning & Zoning 2016 94 ni dnie Month Monih a loolli Month VII) YTD YID Y111 yrD ,..i.“ nok,s FT Sals6es 137,098.00 25,31% 10.546 00 17,636.30 (7,699.3)5) -67.237'4 31,638.1)0 34,7(11.99 1,3,061,99) .9.1155. P I) Salaries 4,800,00 0,00% 0.00 0.00 0450 (Mgr. 0.00 0.60 0,00 ()Alas° PERA Crunribmions 111,282.35 25.11% 790,95 1,322.71 (53(176) .67.233. 2,372.55 2,6112.6,1 1229.79) -9.657). 01C'0) Conicilunions 8,500,08 23.1955'. 653.35. 1,035,15 (351.30) -53.321 1,961 56 2,027.55 165.991 -3.365. 111.slica(e CuMrib0)imn. 1,987.92 23.85% (52,92 242.07 (89,15) -55.301 453.75 171.16 115.111 -3.36% IleolilvDental Insurance 34,814.110 18,605/0 2,678.00 2.775,00 (97.00) ..) 625. S.034.00 6,475.00 1,559310 19.1176 WerlicCompcmsation 800.00 51,84% 0,00 050) 11.11U 0.005. 800.00 414.71 335.24 (1.1)05-, Develnc(c) eSUIOW off5ei cosi 1-0,11rCry OMO -100.110% 0.011 (1..(42.00) 1,442.101 1110.00). 0.110 13,115.311 3.115.31 1003015, Office Supplies 1.8011.011 21.17% 150.011 125.02 21.98 16 65% 450.00 380.59 09.01 15.3454 Primed farms 750,00 0.005/. 250..044 0131 250.00 100.0073, 250.110 0.00 25010 100.007. Enginconig Services 2000,00 12.615/. 1,500,00 9.56.26 613.74 40,925; 4,500.00 2,521,26 1,978.74 -13.97% Coniraci Slakes 541,0041,00 22.68% 15,000.00 2,954.44 12,015.56 80.1117. 15,000.00 13,610.79 1,339,21 9.2654 Cast Mom:: Strong anal,)sis ea 515 I clatcd to potential F1RT line P05U1110 100.00 0.007. 50,00 0.00 5(1.00 100.007. 50.00 0.00 50.00 0.0004 Mileage 150.00 0.00% 20.00 0.00 30.00 ((10.005). 60.00 rico 60 00 Inun, 811Kcell4rn0049 500,00 0.011% 40.00 0.00 40.00 100.00% 120.00 0,00 120.00 1001111'. .5, Subieriptimis 6110,00 (1,007. 50.00 0.1101 50,00 100.019', 151100 0,00 150.00 1003017, Ilooks 300.00 03107. 25.00 0.60 25,00 100.00% 75,00 0.00 75310 100.00'5 Conferences & Training 2,1100410 0,1105)1) 500.00 0.00 500.00 1E10.00% 500.00 0.00 500.00 100.007. )150.11)1000hig & 74iiiIng 1 284,682.35 ?LI L% 32,400,72 15,534.87 5,871,15 21,217. 66,420.16 60193.73 6,326.38 9.527. 1930 - Engineering Services Ei10108o0ng Senice5 40,11011.00 15.421 4,1(15.01) 1.929_57 2,070.43 51.76% 12,000.00 7,402..15 -1,597.52 18.317. TOW Engineering Services 49,01111,141) 15.42% 4,000.00 1.929.57 2,070,43 51.76% 12310.00 7,4(12.48 4,597,52 33.315,1 5940 - City 11.11 Cleaning Supplies 50,00 0.00% 25110 5.00 35.00 100.00'4. 25.00 0.00 25.00 1011.00% Building Repair Supplies 300.00 0,00% 25.00 (1310 25.00 100.007; 73.00 0,00 75.00 100.110% W0)n95 7,51111,00 19.191 750.00 333.94 116.06 55.171) 7,250.00 1,439.18 81(183 36,047', Refuse 6410.00 37,65% 50,00 112.91 (62.94) -125.835( 150,047 225.38 (75.39) -50.597. lieratir5fMaini Contractual i11(.1g 6,1100,00 48,44% 500,00 2,152_27 11,652.27) -330.45% 1.500,00 2,91(6,57 11.406.57) -93.75% Regalia/61pin! ('otitractual Emitp 10,800.00 23,22% 9003)6 1,06.1.117 11(1,07) -13.235. 2,700.00 2,507.44 192.56 7.13% facility Le1,4e 29,532,00 25.00% 2;161.00 2,461.00 0.00 0.01194 7.383.00 7,383.00 0.00 0.001, Nliscellanumo 300.00 15_330/1 25.00 45,99 (20.99) -$3.9610 75.00 45.9? 29.01 311.61471 Tula! City Hall 55,0812,011 26-14% 4,736.00 6,170,31 (1,434.21) -30,287. 11,159.00 14,508.06 (3.50,06) -2A755, Total General Government 935,357-17 311.41%1 3.886,78 141-517.57 -50-737. 251.4811,35 28.1.171.89 , (4.54) DetaA _4 DErr 41U - PUBLIC SAFETY Full Yea, 1,10811 II YTI) MIDGET BUDGET ACTUAL Variance (S) Volionee (0,) MIDGET ACTUAL 5Aniunc, 01 Valiance 18.1 21011- Polk, 2016 °L to dale Month 81ur.111 Mouth. 11,13iith YID y'ru Y1-0 7-1D I, te En 1-61Cerr10151 L'ontraer 577,060.47 11.12% 1100 0.00 0.00 0.00% 0.00 634.22 034.22/ .10(1,01)^ Twill Pollee 527,060,47 0.1201, 0.011 0,00 0.00 0.00% 0.011 634.22 (63432) -100.00% 2150- Prosecution Attorney C1rittunal 54,7110.011 21.86126 4,600 00 2,07352 2,526.18 51.929 13,800,00 11,958,73 1,8.11 37 13,34% EN ha coA to to transition tittle le 0eNe 16v, limas 141tal Prosecution 54.7110.011 21.1096 4,0110.00 2.073.52 2,526,13 51.9196 13,800.00 11,958.73 1,841.27 13.3496 2220 - Fire Fl- Salaries 70,300,00 26.9396 5,407.69 3,114.43 (2,706.711 -50.0550 16.223 03 18.933,78 12,710,10) -16.71% PT Salaries 110.000,00 17.15% 9.160.07 0,315.91 2,347,76 31.0795 27,500 00 18,304.22 8.035.77 31.40% PERA Conlribulieu. 11,388.60 67,8706 370.05 1,314.54 (433.49) .50.05% 2..628.11 3.173.54 (50,40) -20.75% FICA Cuntributiuns 7,388.33 22.61% 568.33 391.73 176.55 31.061, 1.705,00 1,670,24 34,76 2.040, Medicare 000l-6000,0 2,947.27 7.3.80% 21 1.33 198.76 12.57 5.9597, 613.911 653.78 ((9.30) -3.17% HeultIdDenta I luittrance 14,846,101 25,65% 1,142.,00 i,652, 00 (490.00) -42,91%, 3.426.00 3,803.00 1.382.03) -11.15% Unemployment Benefits PAM 0.011% 0.00 0.00 0.00 0.011% 0.00 0.00 0.00 0.0004 Workers Comp:11.0ml 18,500.00 69.6112/, 0.00 000 1.00 0.01156 13.50000 17.873.61 5,02139 30.1950 001ce Supplies $50.00 79.52% 70.00 545.28 (475.28) .673,97% 210,00 675.92 1465,921 -221.875. EMS Supplies 3,400.00 0,0006 23000 0,00 28000 1011.00120 840 00 0.011 841300 100.0051 Fue Prevenlion 3,01/0,00 0.0006 2.57.00 0,00 250.00 100 00% 750.011 0.00 750.00 100.0096 Fuel, Oil ....-: Fluids 13,1100,011 11.35% !,0 75.00 041,90 233,04 21.630, 3.225.00 1,175,97 1,749.03 54.23% Small Tools Se Equip 112,11110.110 17.5206 I,000.00 1,665.5.1 1665.34) .66.55% 3,000.00 2,102.66 597,34 29.91% 111)),-.ical.5 3,904,110 00006 350.1111 1,3110 350.00 100.001', 1,050 00 0.011 1,050.00 100.00', Radio 18,1197,51 35.84% 1,524.37 3,914.76 609.61 (3.4705 4,524.37 7,029,76 12.505.39) -55.3816 Mileage 5110.00 103,06126 433.81 72.63 17.32 43.30% 1411.00 510.10 (370,30) -264,5056 Inmionce 8,3117.00 87.76% 3110 7,291400 (7390310) -100.0026 8,307.00 7,290.00 13.117.011 12.2420 Electric' litilily 15,511100 2733% 1.30300 1.373.67 (73.67) -5,670' 4,100.00 4.235.95 (135.85) -3.110', Reluie 1,2110.00 52.73% 100.00 266.36 (106.38) .166.38% 3013(10 632.76 (332.76) -110,92% 0epaii1M0011 Bldg 15,2511.011 20.5401, 1,000,1(0 3.019.14 (2,019.14) -201.9150 3,0000(1 3.131.75 (131,75) .4,3924 Repel r/1,44int Equip 25,650.00 7.9.00', 2.200.00 8/16.11 1,353.89 6134126 6.600.00 3.037.1 I 4,562.39 1,9.1330 Unifolms 4,100.08 2.6896 450.00 OM 450.00 100.001', 1,03100 109.90 940.10 69.5.31. hlisculloneous 2,000.00 213090', 200.00 202.76 (2.76) -1.33% 500,00 401.77 93.23 19.6510 Dues 8., 5u1;scrip066, 3,663.00 60.290', 320.00 1,450.00 (1,1)0.001 .353.1312) 9611,110 2,329.00 (1,30900) .112.60% Fouks 440.00 0,00% 11300 0.00 40310 1110.000' 100.00 0.01.1 10E100 11111000' Conferences 50 Teaming 17.000.00 43.7904 .1.000.00 1,080.00 2,92000 73.00%, 4.000.011 7.444.46 (3,444,16) .100.009', Conee6:nces & Traitti6g tlieinth) 0,000.001 0.00% ( 1,500,00) 0.00 11,500,00) .100.00%. 11500.001 0.011 (1,500.00) -100,00% Fire 377,231.71 26-35% 33,071.4-1 40,188.70 (7,4)7.26) -22.4307. I 11,772.57 99,389,39 12,131.18 11.087. 2251), Fire Relief Ftte.8131e Aid 37,123.00 11,0(196 11.110 0.011 (1310 11.0015 0.00 0,101 0.00 11301, Total VIrc 37,333.0fi iLoim (Lon umu omu 0.00% 0,00 0.00 omo 0.0007, 17,101,,5 24011- Building h;speiniun FT Salaries PERA Comribunnns 1112A Conlril uuons Mc4iaua Corm-061 ions I-IccdlhtUrnlal Insur 07c Uneta plopnt'nl 1Ienefi is Workers Comp:usaaion ))dice Supplies Printer Forms purl, O11 C 11046° Engineering Inspector C'onrract Services .ulra�e Luw;lncr Rel*liIVALlinl Equip UM forms mama Dues Subscl ip1inns nooks New 11'uck Confelenccs R Trninin0 Tulul 0uilding Inspccllous 2500- Emergenr) Cnralalunications Contract Services Total Emergency Crsmmunications 2700 - Aninnd Control Pl inlyd F01,115 Conlracl Sor:icos i,'Osccllanruus (Impounding) Total ,\nimal Conlrul Tulal Public tinkly Full Yea; BUDGET 2016 168,171,110 12,612.82 111,126.60 2,438,48 29,692.00 0,00 5,000.00 2,100,110 700.00 6,5)10,00 14,000.0n 0,00 2_00.00 9110,110 1,8011,00 850,00 725,00 7110.01/ 7251)0 0.00 3,225,00 160,765.91 \IONTII ULII1G1Sf AC 1 UAL Vuronlec (S) Valiance("d) 5° In dale E Mundl 25.119% 12,030.23 21A3'/b 97022 24,19% 602.OS 24,19%'% 137.58 25,65% ' 744.110 0.00% O.091 25.19% i((((1 15.11% 175410 O,007c 175,00 6.20% 5O0,00 11,85% 1,11(1110(1 0.0096 0.00 11.00 % 0,00 19.78% 900A0 1,99"6 150.00 0,00% 70.00 4359 % 53.00 0.00% 60.00 69.97 % 0.0(3 0,011% 0,00 8,99% 700,00 2327%{ 20,965.05 30,679,69 Nbunli 22,1-15.69 1,200 44 (.3 i3,41 31 1.66 3,.?6.I.nu 0.00 000 30.72 0.00 23292 90S.75 O.00 0,01) 178.00 35.83 O00 24000 90.00 255,07 0.00 7,400,00 0.00"io) 1,45).110 0.00 7,400.00 0.00! 1,850.00 0,00 0,00 1300% 0,00 0,on 7,5511,011 23.58 % 6(01.00 605.00 0.00 11.110% 0.01i 0.00 7,550,00 23 S3%j 600.0u 605.011 1 _ 72_,031.09 f3,71%1 61,08E 52 73.786,91 (5.11.36) (134.231 (980.00( ((.00 (1.011 144.25 (75.170 247.0S 11,25 0,00 0.00 722.00 114.17 70.00 1155.00 (30A0) (255.071 0.00 410 00 (9,654.61) 0,00 15.02) 0.00 (5,un) Month .lanlh (V,312:15! .71,21°+, )-rD 13133,36E1' AC')UAL Variunrc(S) Variance 0,1 YID 5"f17 3:.805.69 42,187.73 13,379.061)-8.717', (230.22)-23-7796 2,91(05 2,703,37 207.23 7,1296 -66.257; 2,406.14 2,521,80 (1(5.661-11.8196 •6025"., 562.73 589,76 (2701) ,4.80°.i, -4-2.9(96 6,852,00 7,610,00 176400)-11,IS`.a 0.01(°, 0.00 0.00 0.00 0.0ll°6 0.01a 2,500.00 1,759.69 1,240 31 49,6196 82,4501 525.00 317.27 207.73 39.57e6 100.001b 175,00 0.00 175,00 100.00°, -19.439 1 300.011 402.93 1.09793. 73.137, (.1100 3,000.00 1,038.75 1,341.25 44.710, 0.00% 0.00 0.n0 000 0.001, 0,009% 0.00 0.00 0.011 0.011'.', 80.22?b 900.00 178.00 712,1)0 90.229 76.1 ("e 451300 35,53 414.17 92.0,14; 1011.00ao 210.00 0.00 210.101 100.0096 -3303096 165.00 316.00 (251.110)-91,5296 -50.0(19% I80,00 90.00 90.00 50,001a -100.00P; 725.00 507.23 217.73 30.03% 0009b 0,00 0,00 0.00 0.11046 5557, 700,00 290,00 410,00 36 571, 62,5 i0.21 60374,43 1,995.78 3,03 /, ICQ.fl0°n I.850.00 I(.00 I050,00 IO3170?; 100,001/„ 1,850.00 0,00 1,897.00 100,1(0 i, 0.0U96 47.834e (i.0n") 0.00 0.01) 0,00 0.01) 6 I,F00,00 1.730.00 20.110 1,117' 0.00 0310 0.00 0.0096 1,800,06 ^~� 1,7Xtf,o0 20.O11 1.11"A 9 174,436,77 9,05'/, Reta1(_o DEPT 430 - PUBLIC: 'WORKS Hill Year 00.1DGET 111.11-a1.5.7 3100 - liulille Works 2016 54 '0 dale Manila Fli Salaries 169,779.101 35,87% 13.057.92 PT So Erie:, 7,000,00 9.01155 0.00 l'ERA Cun1ribit6904 12,733.43 35.87% 979,49 FICA Cowl-6090ns 10.526.30 34,6-1% 099.72 liledicaic C0110110 ions 2,461.80 34,65% 159.37 11,11i19lknIRI Insurance 44,759.00 16.64% 3,44300 Linemploy1nen1 DencliR 0.011 0.110% 0.00 Workers Cronperetal inn 18,000.00 66,82.5/0 18,090.0 0Mcc Supplies 2,01103111 15.42% I I, SAili S1101) 1,1:Re4141s 2,0110,011 79.18% 165.00 Building Repair Stipplie, 500.00 124.17% 40.00 Small if i kik and ()Emir Equip 1,300E0 160.895/s 190,00 Engineering Sereiets 12.000.00 9.76% 1,000.00 Contract Services 1,090,011 37.31455 0.00 Radio 1.300E11 0.011% 335,00 Milciige 0.011 0,00% 0-00 litiumnee 16,000.011 94.417o 0.00 Elccirie Utility 28,11110.00 29,575/4 2.500.051 Refuse 2,500,00 25.3355 200.00 Fuel, Oil, elui tin (ALL dqua) 42,0011.00 8.71 rVo) 3,000.00 RepairRelaint 131dg 4,0011,00 120,96% 330,011 licpairiNla int NO f Bldg 500.00 33.01155 40.00 0 einir/191a161 Equip (in1 2,4110.00 32,7455 200,1111 Rcielititsiniul Equip (mut) 5,0011.00 0,00% 439.00 Vivi pineal Parts 8,070.110 0,00% 625.00 Uniforms 3.600.00 25,18% 300.011 Miscellaneous 1,000.00 41,80% 50.00 Landscaping Material 590410 0.005/e 0.00 DUO & Subscriptions 200,00 0.1.105/0 50.00 Cititlict cores & Training 4,425,00 2.15% 373.00 Personal Proles -Run Equip:Rail 2,4110.1111 0.1111% 21111140 Clean up 1.Eo5 5,5110.110 3.35% 0,00 Total Pultlie. Works I 411,234,53 32.92% 46,546.50 3120 - Slrec0 Equipment Parts 3,01111,011 0,00% 250.00 Street islaintenancc Nlarerials 20,000.00 1,77% 1.500.1111 Seal CoatinOraeli Filling 110,0110.011 0.00% 000 Mill and 10,crlay 7rrigrani 1611,0110.00 0.005/o 0410 Sign Repair 1V1aleals 2,5110.n1) oxo% 200.00 Comma Services - General 10,000.110 12.92% 0.00 Cutilrael Services, - ROW 5,00,00 11.110% 0.00 Repairs/81MM Equipment 1,5110,00 0,00% 210,90 `rural Streets 413,000.101 11-41%, 2,160.00 0I17N111 ViliD ACTUAL Variance (S) Var55nt:1i 054) III1DGET ACTUAL Variance (5) Variance Ei'il Islenih Month Slon01 YTD YID N'TD 171) 24,754.56 111,6,74,6-1) 959.555i 3'3,179 77 60,938.20 171,753.49) -55.54% 0,00 0.00 thoo,r, 0.0)1 omo 0,4110 0.0071 1,556.62 (577.13) -59.5554 2,933.43 4.570.4.3 11,631_951 •55.5454 1,476.95 (667.23) .152.4054 2,429,15 3.6-16.76 11,217.61) -50.12% 345,44 1156,07) 432.4254 563.11 852.90 (284.79) .50.137, 5,415.00 (1,972.90) -57.2354 10.329E10 11.924,00 (1,595.001 .15.445) 0.300 0,00 0.01184 0.00 0,00 0.00 0.1105o 0.00 i 3.00000 100.011% 13,00000 12,023,46 5.971.34 33.150', 308,47 ((43,47) -56.9555 49500 305.47 136.53 37,6354 1,123.36 1958.361 -5511.82% 493.00 1,533.65.. (1,1(90.65) -219.9.184 1611.33 (120.33) -302.2070 120.00 620,87 (50(1.57) .4)7.3974 737.70 (635,7)1) .633.701, 300.00 1,930.62 (1.630,62) -543,5154 587,50 413,50 41.2551 3.0011.0ft 1,171.25 1,325.75 60.9654 134.35 (134E5) -1E0,0054 500.00 375.40 121,611 24.3255 0,410 323.00 100.00% 325.00 0,00 325.00 100.00% 0431 OA 0.0090 0.00 0.00 0.00 0.0024 15,105.00 (15,10.00) -100.11029 (9,0110.00 15,105.00 875.00 5,5919 7,667.91.1 (167,9)) -6.7276 9,500.00 5,279.17 1,220.53 12.8514 216.67 ((6.67) -5.33% 600.09 633.34 03.3.1) -3.565.4 1,195.67 1.304.33 60,1454 15,000.09 3,661/.29 11,339.39 75.6054 3.305.69 13,033.69) -919.9119 990.00 4,836,44 (3,3-15.44) -385.7319 0.00 40.00 1011,0089 120.40 164.99 (44.99) .37.498S 91).97 109.03 54.5250 600.00 733.31 (135.81) .30.9759 0.00 400.00 100.0055 1,200,00 0.00 1,200.00 100.001; 0.00 625,00 100.0099 1.975.00 352,52 1.622.45 (2-1556 534.23 (234.23) -78.08% 900,00 90E38 (6.53) -0.730', 130.00 130,001 -1611.0074 150.00 415.00 (268E50) -178.675', 0.00 MO 0.0089 (Lou o.00 9.00 (Low:. 0.011 5000 100,0096 50,00 0.00 50,00 100.0059 75.00 250_00 7.1.6754 375,00 93,00 250.00 74.67% 0.00 200,00 1110,0054 600.00 0,11U 600.01.1 l09.0019 211.80 (21).501 -100.0014 0.00 211.30 (211.51)1 .1011.93109E 611,.515.26 ((3.968.76) .30,01% 126,739,51 135,1114.95 (8,665.4-1) -6,8,100 0.00 280.32 0,05 0.00 43.1111 552.09 03'Fl 0.00 907,41 250.00 100,009's 750.00 0.00 750.041 1.219.65 811196 3,000,00 357.72 2,642.25 0.00 0,00% 0.00 0.00 0.00 0.011 0,00% 11.00 11.110 0.00 (55.00 77,505o 500,07 45.110 455.00 (532.09) .100.0054 0,01) 1,292.21 0,291211 0.00 0.0054 0.00 0.00 11.110 210,00 1000055 630.00 0.110 630.00 1,252.57 57,99% 4,8804111 1,694.93 3,135,07 101)0% 53.0559 0.0059 0.00% '71.C/C% -100.0054 0.00% 100.119ph 65.277/4 tletAL7 Pull 'kat- 1 81081Tf 1 11111 3125. Ice .11: Snow RenincnI ULMCIFT FRI DOLT ACTUAL 'Valiance. (S) Var)anue CO 300C, ET ACTI002. v0u, (SI Vurlance (00) 2016 °./,!(, Lite 1,10nth Is loon! N bunk 610,0, VTD VIII) V TIJ 11-PD Landscapiug Nluicrull 757011 0.00% 2511.00 0.00 0.30,00 100.011% 250,01/ (1.00 250,011 10o.00., 00nd,sait 70,0110,00 6,5(100 5.000.00 4330.73 449,17 8.9000 05.110(1,00 4,550.73 30,44(7.27 S7.0000 Cornmel Selvice!, 4,000.00 11.0(1% 0.00 0.00 0,)0 100000 2,01111.00 0.00 2,01.10.011 100.0000 1200,0n8i010inlEnuinnwal 12,5101.00 11,84°A 1,25(1.(81 1(.784.44) 3,034,44 242.704> 3,250.00 105 !4 3,144.86 06,76111 C0411 Um rnainiunancc cquipuunn !CURT Tolul Ice ,..q,2,101V lif111.1,11 i 87,250.00 5..3-100 6,5011.00 2,766.19 3,730,71 57.44% 40,5011,0U 4,655,87 35,844.13 148.5000 3160 . Street Ugh( In Slang Lighting 26,400,011 73.22% 2,201100 TOM! Slrett Lighring 26,400.00 2,200.0n 2,201.67 (2).671 4.9900 6,600.011 6.130,96 .169,04 7.117I, 1,211,67 (2),671 -0.991/4 6,600.011 6,100.96 4611.04 7.1114 3200- Recycling 100cycling Supplius 3,5011.110 11.011000 1.750.00 0.00 1.750,00 010.0011 1,7311.011 0,00 1,73100 100.0000 Misc(.11;Incou: 1,400,00 0.0000 290.00 0.00 200.00 100.000,, 600.100 0.00 000.00 100,01)00 Tulnl Recycling 5.4011.00 I4,IAC/ 1,950.110 04111 1,950.110 100.0000 2,3511.1.10 0.111/ 1.350.00 100.11000 3250 -"free Program 0,1101,01 5(116,8 1,000.00 0,01(00! To(ul .1 rec Progrinn 1,0110.110 11,11000 0.00 0.00 0.00 0.0000 0.00 0.00 0.00 0>4000 0.00 9,110 0,00% 3.00 0,00 0.00 0.011% 10181 Public WrIrkF , 34.53 ,6611/:,1, 59,3.56.50 66,4111.63 (7,054.131 181,069.51 147,836.71 33.182.80 18.3300 DEPT 4511- CLI.T1111E, RFC-Rh:Al IQ 1041 Year MIDGET 5201/ - !ark,0 lIceremion 2016 FT Salaries 115,154.00 PT Salaries 32,5111400 PE SA Conuibutioni 8,644.05 EICA rootiibulloos 7,160.7.5 ledica re Cortiriholluas 2,142,43 Health/Dowd lostir,irie 19,019.00 Unemployment n600 Wolk eo Coinpert)olion 4,700,1)0 Shop Aintenals 1,1100,00 Chemicals 1,500,00 Equipment Pan, 4,000.110 Repair Supplies 5111.1111 La ntlsea ping Nlatcrials 1,0110.00 Small Tools and 14inor Equip 1,0011.10/ Mileace 0.08 Insuronee 3,200,00 Electric Utility- 9,500.00 firie 1,500.00 Kepi i r16Iaint 1.1104 1,8101310 Repair/Mail-4 Nor Liklg 3,000.00 Repair/TA:lint Equip 1,500.011 Recital 13trilrlings 6,1101.1,1111 Pet,unal Protection Equipnioil 1,200.011 i p.:ellarreous 1,100.00 Total Parks & Reerealion 23 4,310.23 II' & Telephone I 1-34-1,16.hvare IT -Software IT-Soppot) Services IT-Nehvorki ng 1NET Conti-in.:envy Telephone Tulul IT & Telephone 3,00100 8,156,00 50.1100.60 11.00 0,00 20,820,00 81,976,00 BUDGF.T 5,16 date Monti! 19.01"A, 9,865.69 9,571/4 2,5011.10) 211.751/4 664,93 16.1690 70-1.67 16,1690 164.80 26,7090 1,463.00 IOW% 0.00 79.4790 0,00 7.5,72% IGO 00 0.00% 125.1)11 15.70% 30,1.017 10,21% 40,00 20.471/4 166.00 25,3290 150.00 0,00% 0.00 96.221/4 0.00 27.631/4 7.90.00 6.67% 125.00 0.110% 150.00 15,88% 2.50.00 0.0010/, 125.101 0,0090 500.00 0,110% 100,00 1.8790 100.00 211,0990) 17,374.09 48.8390 11.00 43,99% 0.00 16.761/4 4,165.00 0,0090 0.00 0.00% 0.00 17,181/4 1,735.00 1.0.7570 5,900.00 Grand Taw' all Experm, 1 3,465,514.32 18115% 237,603.69 56100°1Ni:1 Income over EspPnsts 20,0101,00 -51016945% 1156,978.891 DEPT 460 - COiN11. Debt Service increase Transfer tu Ci>y Pro) 79 (Streets) DEPT 493 0 Ell FINANCING 20,000.00 0,110 11.00 0.00 GRAND TOTA.L 13)5)1. )1 LL IL/EPTS 1 3,48.5,514.32 Nr)IncontP over EAperms 0,00% OM% 0.00% 0.001/4 0.00 0,00 0.1111 0.00 111.741/41 237,603.89 ILI/II ILOU'Vo (156,978.89) 10104111 ACTI1A1 Val-61(79e IS) VOnarlm ("5)) MIDGET Kloath Month 1.10106 YTI) YID ACTUAL. Valiance (5) VT14 VTD 8,801.04 4,65 0.059, 26,397.08 21.911,32 570.00 1,080410 79,209:, 7,5611,00 3,110.011 69.1.58 (29.05) -446% 1.994.78 1,79)430 550 sp 153.67 214547, 2,114.02 1,480.43 128.79 36411 21.85% 494.41 346,24 2.176.211 1713211 -48.75% 4.348.110 5,077.80 0,00 11,00 0.005, 0.00 0.00 0.00 0.04 0.0010, 4,7011410 3334.94 192.25 (91,251 -73.259, 300.00 257.7.1 0.00 125.00 010,009) 375,00 0,00 246,84 83.16 25.20% 990,00 628.12 284.0.1 (744.04) -610.1091 120.110 441.05 243.28 (77,28) -.16.558n 498,00 900.45 193.36 (43.361 .28.917, 450.1)0 506.30 0,00 0.00 0.111P% 0.00 11.00 3,070.00 (34)79,12).1) -100,001', 3,200.00 3.079.00 904.32 (154.311 -20.50)), 2,600,00 2.624.43 0.00 125.0.1 100.007-1 375.00 100.00 0.00 150.0 100.007', 450.00 0.00 476.35 (226.351 -90.549), 750.00 476.35 466.67 (34).67) -7.734143; 375.00 466.07 11.00 500.00 100.006, 1,500,00 0.00 0.110 100.011 100,000', 300.0 0.00 22,-I2 77.58 77.580'. 300.00 21,12 19,037.74 (1,665,85) -9.591/4 60,371,29 46,465,113 0.06 0.00 0.003, 0.00 1065.00 307.83 (30753) -100,000, 8,156.00 3,367.83 0.00 4,163.00 700,007), 12,495.00 8.377.50 0.00 0.00 0.00% 0,00 0,00 0410 0.00 0.0072 0.00 0,00 IVO 1,735.09 100 OD% 5,205.011 3,577.48 307,83 5,592,17 94.7890 25,856,00 17,07.81 3011,755415 (6(1,051,16) -29.061/4 710,5711.93 653,263.411 (176,610371 (25,531.49) 16.26% (472,101.93) (271,389,23) 0110 0 00 0.0086 20,000.00 0.00 0,011 0.170 0,11112', 0.06 0 00 0681 0 00 0.00% 0.00 0.101 0.00 0 011 0.0034 0410 0.01) 300,75,5,05 6 . 5 . -19.116% 730,570.93 653,26.3,40 1176,00.37) 4,695,76 4.390,101 201.48 633;46 1.(8,17 1605.911) 11401 965.06 47,79 375410 361,88 (121,05) 88.55 (56.30) 0.00 121.00 (24431 775,00 )150,00 273.65 (91.67) 1,51)0.00 300.00 777.58 13,907,26 (1.465.00) 4,566,17 4,117 .50 11.0,0 0.00 I Jr27,52 8,801,19 31,451,53 t 74,957.7n 20,000,00 0.00 0,00 0.00 51,451.53 Variance Y 1 1.) 17 62% 58.53% 10.10% 29.979,, 79 97°; 0.01)°,, 20.539, 1.1.26% 101E041% 36,55% -267.54% 17.78% -12.51% 01103C 3.76% 73.33% 100.00% 36.49% -24,43% 100.00% 100 00% 92.539, 23,645. -100.009), 56.01% 32.75% 0.00% 0,0010 31.27% 34,21% 4.43% -37.1/5% 0.1/02), 0.012 0.00% 0.00° ) 7.04% (19,631218) -12.5190 (491.201.93) (271,389.23) 2111,813,70 44.86% Detol ft City or Lake Elan &Lied lc, Acura' 2016 riv 5.1onib of Mareli 31. 2016 206.4.ibrare Fond BV Den ailment 4 /I 9i20 16 Full Year month VTD BUDGET 2016 2016 Over/ 2016 2016 Over/ 2016 % to date BUDGE2 AC WA LS (tunic r) BUDGET AC ILiALS (under) REVENUE Cunene Ad Valorem Taxes 256,957.00 0.00% 0,00 0,00 0.00 0,00 0,00 Rental Income 0.00 0.00% 0,00 0.00 0.00 0.00 0.00 Inteirst Earnings 0.00 0.00% 0.00 0.00 0.00 0.00 0,00 Nit iscellaneous Revenue 0,00 0,00% 0.00 0.00 0.00 0.00 0.00 Donations 0.00 , 0.00% 0.00 0.00 _ 0.00 0.00 10,970.00 Total Revenue 256,957.01/ 4.27% U.00 0.00 0.00 0.00 10.970,00 EXI'ENSE Fr Salaries 46,311.07 26.53% 07' Salaries 26,260.00 24.97% PERA Contributions 4,277.55 33.04% FICA Coonibutions 3,479.51 32.27% Medicare Curtributious 813,78 32.27% IlealtleDental Insurance 14,144.00 26.92% Unemployment Benefits 0.00 0,00% Workers Compensation 0.00 0.00% Library sees supplies 1,100.01 0.00% 0 like Supplies 3.600.00 10.67% Lail -idly Collection Maintenance 42,811.08 42.48% Legal Set -vices 1,500.00 94.72% Contract Serviees 6,000.00 0.00% Engineering Services 0.00 100.00% Telephone 1,560.00 22.25% Inteniel 1,800.00 19.174 Information Technology (Eq unto 3,100.00 0.00% Software 0.00 0,00% Insurance 2,000.00 81.85% Utilities 7,500.00 17.439% Refuse 600.00 16.63% Repair/NI aint 131(1g 12,000.00 7139% Repair/NNW NOT 1314. 0,00 0.00% RepaiAlaint Equip (out-L11 Iin 0.00 100.00% Library Card Reimbursements 12,000.00 59.09% WA C1y Svc Fee 9,300.00 0.00% Library Service 46,000.00 0.00% Ailiseellaneous 1,800.00 0.00% Building Purchase 0.00 0.00% F3oilding-Pmperty Tax 1,000.00 0.00% Other Equipment 0.00 100,00% Subscriptions 0.00 0.00% Confereaces Training 3,500,00 0.00% Programs 4,500.00 0,0024 !Mona! charges 0,00 0,00% Total Libra ry 256,957.00 25.26% Net Inrumet(Experiset 04111 120 I /15 Cash Balance 232,917.24 Net InconteiriExPeasel Accrued AP CIll (self ('unded) Contingencies 2014 Al' amoral reversal 0.00 0.00 0.00 0,00 10.970.00 10,970,00 (Over), (fiver)/ under under Notes Funds received cram WA Cly July and December Includes grant proceeds of 5.101: from Bremer Edn 3,460,94 5,364.76 0,903.82) 10,382.79 12.286,55 (1,903,76) 2,020.00 2,776,01 (756.0)) 6,060.00 6,553.01 (498.01) 259.56 610.57 (351.01) 930,19 1,413.36 (483.17) 198.98 485.86 (286.88) 737,75 1,122.35 (385.07) 46,52 113.64 (67.(0) 172.55 262,61 (90.06) 1,083.00 1,632.00 (544,00/ 3,264.00 3.808.00 (544,00) 000 0410 0.00 0.00 0.00 0.00 0,00 0,00 0.00 0.00 0,00 0,00 91.67 0.00 91.67 275.01 0.00 275.01 300.00 303,30 (3.30) 900.00 384,29 515.71 10,000.00 3,922,59 6,077.41 17,500.00 18,185.84 (685.84) 125,00 38,75 86.25 1,125.00 1,420.75 (295.75) 500,00 0.00 500,00 1,500,00 0.00 1,500.00 0.00 0.00 0.00 0.00 UM 0.00 130.00 236.10 ((06.10) 390.00 347.08 42.92 150,00 230.00 (80,00) 450,00 345,00 105,00 3.100,00 0,00 3,100.00 3,100.00 0,00 3,100.00 0,00 0,00 0.00 0.00 0,00 0.00 0.00 1,637.00 (1,637,00) 2,000.00 1,637.00 363.00 750.00 602.01 147.99 2,300.00 1,281,48 1,018.52 50.00 49.89 0.11 150.00 99.78 50.22 1,000,00 315.78 684,22 3,000.00 3,566.20 (5,566,20) Library Renovations 0.00 0.00 0,00 0.00 94,42 (94.42) 0.00 0.00 0,00 0,00 0.00 0,00 2.000,00 3,237.82 (1,237.82) 12,000.00 7,090.97 4,909.03 Delayed Cly billing; timing issue 0.00 0,00 0,00 0.00 0,00 0 00 46,000.00 0,00 46,000.00 46,000.00 0.00 46,000.00 (50,00 0,00 150.00 450,00 0,00 450.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0,0(1 0.00 0,00 0,00 0.00 0.01) 0.00 0.00 0.00 0,00 0,00 0.00 0,00 0.00 0.00 0.00 1,000.00 0.00 1,000.00 300,00 0.00 300.00 900.00 0,00 900,00 0.00 10,00 (10.00) 0.00 10.00 (10.00) 71,720.69 21,616.08 50,104.61 114,587.31 64,914.19 49,673,13 (7 .720,6 (21.616,081 50.40461 (114,587.321 (53,944.191 60.643,13 -52.92% 260,688.75 Updated pee prelim audit 0.00 (53,9.14,19) 0.00 (30,000.00) 0.00 Ending Cast 202,9 17.24 206,744.56 Ti CITY OF KE ELN/ 0 AYOR & COU CIL CO U ICAT 0 DATE: April 19, 2016 CONSENT ITEM #4 AGENDA ITEM: Monthly Assessor Report SUBMITTED BY: Dan Raboin, City Assessor THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director ;GES" ' ' S1NESS: - introduction of Item.„....„..... ...... .... City Administrator Administrator - Questions from Council to ....... ..............Mayor Facilitates - Call for ..... ...... ..... Mayor & City Council ..... 1\4tiyor 8,-. City Council Action on ...... ..... ....... ..... ....... ...... ...... ..„..............Mayor Facilitates SUMMARY AND ACTION REQUESTED; As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through March 2016 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 0 Sales collected and viewed — Taxpayer inquiries — 12 Miscellaneous inquiries - 4 Inspections — Residential 8; Commercial — 0 Building pen -nit reviews — 17 Pictures taken — 8 Other work performed included: • Respond to valuation related phone calls • Monthly meeting with County residential and commercial supervisors -- page 1 -- City Council Meeting [Consent Agenda Item ttxx] April 19. 2016 • Input of all inspection and permit work • Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the March 2016 monthly assessor report. -- page 2 -- THE (1TY AXE ELN 0 / OR C•U CILCO U ICATIO DATE: April 19, 2016 CONSENT ITEM #5 MOTION AGENDA ITEM: Approve Lift Station Repairs SUBMITTED BY: Mike Bouthilet, Director of Public Works THROUGH: Kristina Handl, City Administrator REVIEWED BY: Finance Committee Cathy Bendel, Finance Director ; ;ES" ( - Introduction of .... ........ ...... City Adniiiiistrator - Report/Presentation_ _ „ _ ..... ..... ...Director (-)l Public Worl(s - Questions from Council to Staff. ...... ..... IVlayor Facilitates - Call for Motion „......„.. ..... Mayor S.: (.7ity Council - I)iscussion...„....„...... ...... ..„.„...„.... ..... 'Nlayor ,,K; City (Touncil - Action on ..... Facilitates POLICY RECOMMENDER: Director of Public Works FISCAL IMPACT: S14,826 — Sewer Fund; $5,116 in repairs and S9,210 The 2016 sewer fund budget included S3,000 for pump repairs which covered the cost to purchase the necessary parts. At that time, it was anticipated that staff could do the install, SUMMARY AND ACTION REQUESTED: Recently there have been issues with the 194 lift station alarm and pump. During a recent pump failure, not only did the backup not work as it should have, the alarm also failed to notify staff of failure. Staff had the vendors do an assessment of the issues with the lift station and recommended performing maintenance in 2016 rather than waiting until 2017 (routine maintenance due to wear was assessed on an annual basis but was very infrequent due to minimal users). Due to the critical nature of the pump supporting the new lift station for the new development, it is stairs recommendation to repair now. -- page City Council Meeting (Consent Agenda Item #5) April 19, 2016 The control panel was found to not be repairable and has exceeded its life expectancy. (16 years old with a 10-15 year projected life). Staff recommends replacing the control panel and when the lift station is rebuilt on this site, the control panel will continue to be utilized. BACKGROUND INFORMATION (SWOT): Strengths Weaknesses Opportunities Threats Upgraded machinery will allow for timely maintenance of the City lift station and reduce risk for bypass Pump inefficiencies results in the pump/lift station is not running efficiently resulting excess power usage Staffhas been checking this lift station daily (including weekends) to ensure no issues due to prior alarm being faulty Potential risk for backups in homes and bypassing to the surface RECOMMENDATION: Based on the aforementioned, staff recommends the following motion be made: "Move to approve the repairs to Lift Station #1 in the amount of $14,826 which will be funded by the Sewer Fund" ATTACHMENT: 1. EP Electric Punip — Repair quote dated 3/18/16 2. TPC equipment and services quote for upgrades to Lift Station #1 -- page 2 -- Puue: QUOTATION 201 4tli Ave SW New Progue, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 QUOTED TO: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 CONFIRM TO: MIKE BOUTHILET CUSTOMER P.O. ITEM NUMBER *23608D735 607B000 /I'C©C /TCJK /MIDC /CON FINEDDC /MD C /RRJK /MISC 651-747-3940 SHIP VIA OURTRK UNIT EACH EACH EACH EACH MILE EACH HOUR HOUR EACH ORDERED www:electricpump.em QUOTE NUMBER: QUOTE DATE: EXPIRE DATE: SALESPERSON: CUSTOMER NO: QUOTED BY: JOB LOCATION: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 0171346 3/18/2016 4/18/2016 STEVE REED 7473900 JEN GUIDE RAILS MYERS *** QUOTE ORDER - DO NOT PAY *** F.O.B. TERMS NET 30 DAYS SHIPPED BACK ORDER PRICE AMOUNT RE: REPAIR GUIDE RAILS AND INSTALL NEW IMPELLER AND WEAR RING ON PUMP 112 AT MYERS LIFT STATION 1.00 0.00 STRAIGHT SHAFT IMPELLER 1.00 WEAR RING 2.00 0.00 0.00 TRIP CHARGE- DORIAN CORNELIUS 2.00 0,00 TRIP CHARGE - KIRK J. 120.00 0.00 MILEAGE DORIAN CORNELIUS 1.00 0.00 CONFINED SPACE ENTRY- DORIAN C 3.50 0.00 REPLACE REPAIR LABOR CORNELIUS 3.50 0.00 REPAIR&REPLACE-KIRK JANIKSELA 1.00 0.00 MISC. SHOP SUPPLIES 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 2,950.00 529.00 115.00 57.50 1.35 225.00 115.00 115.00 100,00 MIKE IF YOU I IAVE ANY QUESTIONS REGARDING TI-US QUOTE OR WOULD LIKE TO GO AHEAD WITH THIS ORDER PLEASE FEEL FREE TO CONTACT US. THANK YOU, ADAM TI TORESON adamt@clectricpump.com CC: STEVE REED 612-325-9980 2,950.00 529.00 230.00 115.00 162.00 225.00 402.50 402.50 100,00 Page: 2 QUOTATION 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)753-7778 Toll Free 1-800-536-5394 QUOTED TO: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 CONFIRM TO: MIKE HOUTHILET 651-747-3940 CUSTOMER P.O, SHIP VIA OURTRK www.electricpurop.com F.O.B. ITEM NUMBER UNIT ORDERED SHIPPED QUOTE NUMBER: QUOTE DATE: EXPIRE DATE: SALESPERSON; CUSTOMER NO: QUOTED BY: JOB LOCATION: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 0171346 3/18/2016 4/18/2016 STEVE REED 7473900 JEN GUIDE RAILS MYERS *** QUOTE ORDER - DO NOT PAY *** TERMS NET 30 DAYS BACK ORDER PRICE All return goods must have written approval from Electric Pump, Inc. before returning. Credit will loot be issued without written approval and if applicable there will be a Restock Fee. ABOVE PRICING EFFECTIVE FOR 30 DAYS AMOUNT Net Order: Less Discount; Freiaht: Sales Tax: Order Tatal: 5,116,00 0.00 0,00 0.00 5,116,00 Telemetry and Process Controls, Inc. 7250 [Judson Blvd. Suite 160 — Oakdale, Minnesota 55128 — TeL 651-430-0435 — Fax 651-430-0783 March 16, 2016 Re: Lake. Elmo, MN Lift Station #1 Thank you for the opportunity to present this quote to you and your firm. Telemetry and Process Controls, Inc. (TPC) will supply the following equipment and services: Revise existing Lift Station #1 Control Panel (TPC Tob# 26137) to provide automatic pump down control based on a submersible transducer level sie-tial. The existing floats will be utilized for a back-up system. o Control Panel modifications to include: • PLC digital input module, installed and wired • Pushbutton, Entry Acknowledge • Operator Interface Terminal, 6" color touch screen IS barrier, transducer input • IS barrier, float input s Intrusion switch * (AR) Interposingrelays • (Alt) Misc. panel components, wire, wire duct, terminals, nameplates, etc, • UL 508A listing a Field Parts,. o (1) Submersible transducer Start-up, Programming and Field Services o Installation and wiring modifications o Program PLC and on o Incorporate control, monitoring and reporting into the existing Fall system o Initial start-up o Software revision TPC's price includes: • Engineering • Submittals, Operation & Maintenance Manuals • 1-Year Warranty • Factory Check Out • Start-up and training TPC's price does not include: O Field Installation O Taxes TPC's Price is: $9,710.00 SCADA & Teletnetry Vol. Utilities and Inclushics IF you should have any questions, please feel free to give me a call at any time. Thank You, Brad Winkels Sales Engineer Telemetry and Process Controls, Inc. SCADA & Telemetry For Utilities and Industries Terms and Conditions ACCEPTANCE: This proposal is an invitation for all offer and will become a binding contract when accepted. LIMITATION OF PROPOSAL: The prices and terms quoted in this proposal are subject to acceptance by the Purchaser within period of (30) calendar days from the date herein. EXCLUSIONS: This proposal is based solely and completely on specifications submitted to Telemetry and Process Controls, Inc. (TPC) at the time of the writing of the proposal. General plans and specification not actually submitted shall not apply. This proposal, together with all annexed specifications, when accepted, shall be the complete agreement between the parties; and any alternations or unusual and undisclosed conditions or deviations from the above specifications involving extra costs shall he agreed upon in writing by both parties and shall become an 'additional charge over and above the proposal price set forth herein_ Delays or impossibility of performance by TPC because of strikes, accidents, or other reasons beyond the control of TPC shall relieve us from all liability herein. SUIPMENT: Time of shipment shall he as stated in the proposal after receipt of order and acceptance and final approval of all drawings and submittal. TERMS OF PAYMENT: Terms are Net 30 days, based on rated credit. Otherwise, alternate arrangements must be made. These terms and conditions have control over any terms presented by Buyer, through a purchase order or othenvise, We reserve the right to cancel the contract or cease work if payments thereon arc not received when due. 1.5% per month shall be charged on all unpaid balances. TAXES: The Purchaser shall pay any local, state or federal sales, excise or use tax imposed on the equipment in addition to the prices quoted. WARRANTY LIMITATION: There are no warranties that extend beyond the warranties herein after expressed. WARRANTIES: All work shall be done in a workmanlike manner according to standard practices, We warrant performance against defects in materials and workmanship for a period of twelve (12) months from the date of shipment from TPC. We agree to pass on to the Purchaser such warranties, if any, as may be extended by the manufacturer for material supplied. Labor for replacing defective materials shall not be provided by us unless it is specifically spelled out in the proposal. We shall not be responsible for materials damaged, lost or stolen after delivery, through no fault of ours, or for failure to deliver and perform because of reasons beyond our control, EXCLUSIVE REMEDIES: Remedies are limited to the repair or replacement at FOB point of delivery. Consequential damages are excluded. In no event shall TPC be responsible for consequential damages of any such defective material or workmanship including, but not limited to, the Purchaser's loss of material or profits, increased expenses ofoperation, downtime or reconstruction oldie work, and in no event shall TPC's obligation under this warranty exceed the original contract price of the defective itern. it is agreed that any action for breach of express or implied warranty shall be initiated within fifteen (18) months of the date of shipment by TPC and only those defects that are documented to have occurred within twelve (12) months from the date of the equipment's slart-up and acceptance or (18) eighteen months from the date of TPC's shipment will be covered by the warranty. DISCLA MI ER: TPC will not be responsible for damage to equipment or materials through improper installation, storage, improper services, or through attempts to operate it in excess of its rated capacity or recommended use, intentional or otherwise, by parties other than TPC or its authorized representatives. CONDITIONS OF SALE: Prices quoted are those now in effect. Seller reserves the right to bill at the prices in effect at the time of shipment if the proposal is not accepted in writing within thirty (30) days, unless a longer term of validity is in writing on the proposal_ LIMITATIONS OF LIABILITY A. Neither Seller nor its suppliers of any tier will be liable to Purchaser, whether in contract, in tort (including negligence and strict liability), under any warranty or otherwise, for any special, indirect, incidental, or consequential loss or damage whatsoever, or for loss of or to the plant, loss of use of equipment or power system, cost of capital, loss of profits or revenue or the loss of use thereof, cost of environmental damage or clean-up, or claims of customers of Purchaser. The remedies set forth herein are exclusive, and the total cumulative liability of seller and it suppliers under any purchase order or any act or omission in connection therewith or related thereto, whether in contract, in tort (including negligence and strict liability), under any warranty, or otherwise, wilt be limited to the price of the contract. B. The provisions of this Article shall survive termination, cancellation or expiration of the purchase order and shall apply, notwithstanding any other provisions of this Agreement or any related document thereto, to the fullest extent permitted by law. Prior to the transfer of any equipment or material furnished or for which work is furnished hereunder from the project site (except temporarily fur repair work or permanently for disposal), or the transfer of any interest therein or in the plant, Purchaser shall obtain for Seller written assurances from the transferee of limitation of and protection against liability following the proposed transfer at least equivalent to that afforded seller and its suppliers under the purchase order. SCAI)A & Telemetry for Utilities and industries CI FY OF LAKE ELMO AYI COU CIL CO U ICAT 0 DATE: April 19, 2016 Consent ITEM # 6 AGENDA ITEM: Approve Hiring of Part Time Fire Dept. Administrative Assistant SUBMITTED BY: City Clerk THROUGH: Fire Chief Malmquist REVIEWED BY: City Clerk, City Administrator POLICY RECOMENDER: City Council FISCAL IMPACT: This is a part time non exempt position (20 hours per week) with a pay rate of $19.79 per hour. SUMMARY AND ACTION REGUESTED:. An offer has been extended to Nick Witter to serve as the part time Administrative Assistant for the Fire Department, subject to City Council approval. Mr. Witter is currently a Captain with the Lake Elmo Fire Department and has been a member of the Department since 2009. There were no external candidates that applied for the position. Mr. Witter is available to start on April 20, 2016. RECOMMENDATION: If removed from the Consent Agenda, staff recommends the following motion: "Motion to approve the Fire Department Administrative Assistant hiring as presented." Ti (Try ur' K E ELMO AY• COU CIL CO U ICAT 0 DATE: April 19, 2016 CONSENT ITEM #7 AGENDA ITEM: Authorization to Advertise and Hire Summer Interns SUBMITTED BY: Kristina Handl, City Administrator THROUGH: Kristina Handl, City Administrator REVIEWED BY: Cathy Bendel, Finance Director Julie Johnson, City Clerk BACKGROUND INFORMATION: The 2016 budget included 3 intern positions to assist staff in the Building, Planning and Finance departments from May thru August to assist with overflow work during the Cities busy time related to development build out activity. These positions are temporary and not benefit eligible. Should the Council authorize advertising and hiring of three interns? SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is being asked to authorize the advertising for and hiring of the summer interns proposed and approved in the 2016 budget. No specific motion is needed as this is recommended as part of the Consent Agenda. FISCAL IMPACT: Up to $14,350 OPTIONS: 1) Authorize advertising and hiring intents 2) Authorize advertising and hiring for some but not all interns 3) Do not authorize advertising and hiring for any interns RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve moving forward to till the intern positions for the Building, Planning and Finance departments as presented and approved in the 2016 Budget. -- page 1 -- LAKE ELN40 MAYOR AND COUNCIL COMMUNICATION DATE: April 19, 2016 CONSENT ITEM #: 8 MOTION AGENDA ITEM: Authorize Advertisement for Public Works Director Position SUBMITTED BY: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director BACKGROUND: In anticipation of Mike Bouthilet's retirement this summer, Council reviewed a draft job description and salary range for the Public Works Director position at its April 12 work shop. Staff was requested to add a commercial drivers' license (CDL) to the desirable qualifications. An updated copy is attached. ISSUE BEFORE COUNCIL: Should staff proceed with advertising for the Public Works Director position .with the attached job description and salary range? PROPOSAL DETAILS/ANALYSIS: The job description includes essential functions such as planning, organizing and directing the department activities and staff; participating in long range planning; policy recommendations; and budgeting. Minimum qualifications include a bachelor's degree and experience in public works with supervisory and budgeting responsibilities. The job will be advertised following Council approval with interviews planned for the second week in May. Staff would anticipate a new director being on staff sometime in June. FISCAL IMPACT: The salary range is consistent with those in other metro cities of 6,000-10,000 population. The salary for the position was budgeted at $75,150 for 2016. It is anticipated that the new Director will be able to perform some engineering functions, thus reducing engineering costs by about $15-20,000 annually. Staff anticipates this would cover the increase costs of the Director position. OPTIONS: 1) Authorize staff to advertise, interview and present a candidate for the Public Works Director position. 2) Amend the job posting, then authorize staff to advertise, interview and present a candidate for the Public Works Director position. 3) Do not authorize staff to advertise, interview and present a candidate for the Public Works Director position. RECOMMENDATION: If removed from the Consent Agenda, staff recommends the following motion: Motion to authorize staff to advertise, interview and present a candidate for the Public Works Director opening. Li W, CITY ( )1: LAKE ELMO The City of Lake Elmo offers competitive pay and benefits in addition to professional development opportunities to all employees. The city's number one value statement is to foster an environment based on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional employees. SALARY: OPENING DATE: CLOSING DATE: POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: FLSA STATUS: Accepting Applications for the Position of: PUBLIC WORKS DIRECTOR $74,900 to $93,700/DOQ April 21, 2016 May 6, 2016 Public Works Director Public Works City Administrator Exempt PRIMARY OBJECTIVE: Performs complex supervisory, administrative and professional work in planning, organizing, directing, and supervising the Public Works Department, including environmental, water, sanitary and storm sewer, street, traffic control, lighting, parks maintenance, vehicle maintenance and other public works projects and programs. Draft and recommend policies and participate in long-range planning for all areas of responsibility. ESSENTIAL FUNCTIONS OF THE POSITION 1. Plans and organizes activities of the Public Works Department to ensure that adequate services are being provided to City residents and other parties of interest. 2. Evaluates public works needs and formulates short and long rang plans to meet needs in all areas of responsibility, including transportation, street, water, sewer, drainage, light, and park planning and maintenance. 3. Provides direction, supervision and coordination of training for Public Works staff, including recommending hires; assigns work; conducts performance reviews and administers discipline, as needed. 3800 Laverne Avenue No MiX:a370, IIMTIMUSJ. hLake Elmo * Minnesota 55042 651.747.3900 4. Supervises the inspection and maintenance o[municipal infrastructure, facilities and equipment. 5. Prepares operating budget for public works department and utility funds and oversees adopted budget. h. Provides recommendations for the capital improvement plan concerning needs for infrastrUCtUre, city facilities and equipment purchases and replacements. 7. Maintain a high level ofsafety practices through coordination n[safety programs and policies and regular inspections v[facilities and equipment. A. Responds toemergency situations bycoordinating employees and other resources. 9. Oversees and participates in the creation o[complete and accurate documentation and maintains all department files and records. 10.ConrdioaLes maintenance and construction projects with the City Engineer and ensures that that all engineering standards and best practices are met, 11. Oversees assigned municipal public works projects to ensure contractor compliance with time and budget parameters for the project, lZ.Drafts and recommends policies for all maintenance functions including but not limited to snow and ice control, pavement management, street signs and utility system operations. I3.Devclops specifications and nuakcu recommendations for purchase of equipment and vehicles. Purchases all supplies and materials needed for effective operations. 14.ReSponds to public or other inquiries relative to department policies and procedures. Evaluates issues and options regarding municipal public works and makes recommendations. 15. Prepares reports to City Administrator and City Council. Attends City Council, Park Commission and other meetings that may benecessary toaccomplish goals, I6.Maio[aios regular contact with consulting eogiuccro' construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding department activities and services. l7.Performs other related duties a3assigned. PERFORMANCE CRITERIA • Infrastructure and facilities are maintained according to adopted policies. m Makes sound policy and budget recommendations, • Requirements n[state laws, local ordinances and city policies are met. • Records are accurate, current and efficiently maintained with information readily available, and reported inatimely manner. • Preparation of required and requested materials and reports is timely, thorough, and complete. • Public contacts are courteous and businesslike and the information provided is accurate and timely. • Develops apositive relationship with residents, contractors and others. • Performs assigned tasks vviUbminimum direct supervision. • Maintenance workers perform aoateam toaccomplish objectives. o Equipment and labor are utilized appropriately, effectively and safely. Expenditures are within budgetary limits. Keeps supervisor informed of all significant matters he/she must konvv to per -form his/her responsibilities effectively. MINIMUM O0ALIF0CATIOPJS * Bachelor's degree in civil engineering, business or public administration orclosely related field. * K0ininnunn of six years previous public works experience including at least two years in utilities, supervisory experience, and budgeting responsibilities. • Valid driver's license iuthe State o[Minnesota • Able to respond to afterhours emergency; physically on site within 30 minutes DESIRABLE O0ALIFICATKONS • Registered civil ei ceriotbo5taicof Minnesota • Commercial Driver's License (CD[) = Class DWater license, nrability to obtain within two years • Class D Wastewater license, or ability to obtain within two years SUPERVISION RESPONSIBILITIES. Supervises Employees in the Public Works Department. KenponnDr|c for the overall direction, coordination, and evaluation of associated functions. Cnoicu out supervisory responsibilities in accordance with the policies, procedures and applicable laws of the City. Responsibilities include interviewing; training employees; planning, assigning and directing work; evaluating performance; rewarding and disciplining employees; suspending employees; transferring employees; adjusting grievances; addressing complaints and resolving problems; and the ability to effectively recommend hiring, promotion, demotion and discharge nfemployees. PHYSICAL REOQUREMENTS The physical demands described here are representative of those that must be met hvao employee to successfully pnr[Vrru the essential functions of this 'ob. Reasonable accommodations may be made to enable individuals with disabilities toperform the essential functions. Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, and hearing, typing, and seeing. The individual may encounter unexpected and prolonged workdays and stress and pressures from dealing with euoobnua] issues and conflicts. There is sustained exposure to computer keyboards and video screens. This position islight duty and may require the exertion n[upto30pounds oFforce nnoccasion oranegligible aroountnfforcefrcqucntk/tohft,carry,puskpuUorodhcrm/inccnnve 800 Laverne Avenue North * Lake Elmo * i � �n `s8T a7T5 05 �O4 2 551.747.3900 PLEASE APPLY BY CLOSING DATE: SEND COVER LETTER, RESUME, AND REFERENCES TO: CITY OF LAKE ELMO ATTN: JULIE JOHNSON, CITY CLERK 3800 LAVERNE AVENUE NORTH, LAKE ELMO, MN 55042 OR VIA EMAIL: JJOHNSON@LAKEELMO.ORG PLEASE VISIT OUR WEBSITE AT .LAKEELMO.ORG FOR ADDITIONAL INFORMATION OR CONTACT US AT 651.747.3900 CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER 3800 Laverne Avenue North * Lake Elmo * Minnesota * 55042 * 651.747. 900 ZEL":=7.174n,CM'S=TX,L1,,,, LL. 1 1 d• KE ELM() DATE: CONSENT ITEM # April 19, 2016 9 AGENDA ITEM: 2016 Crack Seal Project — Receive Contractor Quotes and Award Contract SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aaenda): Questions from Council to Staff._ ..... ...... Mayor Facilitates Public Input, if Appropriate................. ..... ..... ....Mayor Facilitates Call for Motion ....... ..... ............ ..... ..... ....... Mayor & City Council Discussion ..... ...... Mayor & City Council Action on Motion........ ..................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $29,828 Construction Cost. S32,828 Total Cost with Engineering. Crack sealing is an annual budgeted expense covered in the street maintenance budget. The 2016 street maintenance budget for crack sealing and seal coating is 5210,000. With the crack sealing bids received on April 8th, the City remains on target with the overall street maintenance budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to accept quotes and award a construction contract for the 2016 Crack Seal Project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In accordance with the City's annual street maintenance program, certain streets have been scheduled to be seal coated in 2016 (see attached Location Map and Street List). Best pavement management practices recommend these streets be crack sealed in advance of the seal coat -- page City Council Meeting April 19, 2016 [Consent Agenda Item 9] treatment. Therefore, staff has solicited contractor quotes to complete the crack sealing this spring prior to the scheduled seal coat. Quotes were solicited from 4 qualified contractors and 3 quotes were received on April 8, 2016. Gopher State Sealcoat, Inc. submitted the lowest quote of $29,828 for the project. See attached tabulation for a breakdown of the quotes received. The Engineer's estimate of probable construction cost was $30,000. The project will be funded through the Street Maintenance Fund. The work is required to be completed by May 20, 2016. RECOMMENDATION: Staff is recommending that the City Council consider, as part qf the Consent. Agenda, acceptimr, the quotes and awarding a construction contract to Gopher State Sealcoat. Inc. in the amount of $29,828 for the 2016 Crack Seal Project. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to accept the quotes and award a Construction Contract to Gopher State Sealcoat, Inc. in the amount of $29,828.00 for the 2016 Crack Seal Project." ATTACIIMENT(S): 1. Project Location Map 2. Street List 3. Quote Tabulation page Pine — , • ',', Oakdale ; 10 10 cirant ll'oocibury TI 1E CITY OF LAKE El _MO Street Legend 2016 Crack 5* ot Stat. tItttlyytyya YY YYY Count, Ramat, 01, City M$A RC:110*u s : 2016 Crack Seal City Hag 2-Rtalt ItaaesittotAtrency N t6514 CritSalla wry* latteettna or4 Public VVorks Building SIAS Weal Rye N (Olt 74940 Fire Stations StyttonNty 1 3510 Laetrile Aye * !MU 771,1501)6 &tattoo no 2 4264 tatty.. Ayy t,6511 /13t498: Parcel Subdivision Lakes City Park Golf Course Lake Elmo Regional Park Resserve " Pars Cti (45.1)4]04160 21 a Stillivater Oak:Pa rk' yh»l'n 1 Miles Map Date: March 2016 1 Scbools Created 8y: Planning Department 'CITY OF LAKE ELM Street Segment 53RD ST N ISLE AVE N JANE RD N JANE RD N 26TH ST N 27TH ST N 27TH ST N 27TH ST N IMPERIAL AVE N IMPERIAL AVE N IMPERIAL AVE N INNSDALE AVE N INNSDALE AVE N INWOOD AVE N BIRCHBARK TRL N BIRCHBARK TRL N CHERRYWOOD TRL N DEER POND TRL N DEER POND:TRU N DEER POND TRL N HIDDEN BAY CT N HIDDEN BAY TRL N HIDDEN BAY TRL N HIDDEN BAY TRL N HIDDEN BAY TRL N HIDDEN BAY TRL N JACK PINE TRL N WINDBREAK TRL N WINDBREAK TRL N LAKE JANE TRL N LAKE JANE TRL N LAKE JANE TRL N 55TH ST N 55TH ST N 11TH ST N 12TH ST N 12TH ST N 12TH ST N LAVERNE AVE N LAVERNE AVE N LAYTON AVE N LEEWARD AVE N 10TH STREET CT N 2016SEAL C AT PROJECT - STREET LIST From EAST SIDE OF FOXFIRE ADDITION JAMACA AVE N JAMACA AVE N TURNAROUND CSAH 13 (INWOOD AVE) INNSDALE CSAH 13 (INWOOD AVE) IMPERIAL SOUTH STUB 26TH ST 27TH ST CSAH 6 (STILLVVATER BLVD) 27TH ST CSAH 6 (STILLWATER BLVD) CHERRY WOOD TRAIL CHERRY WOOD TRAIL BIRCH BARK TRAIL WINDBREAK TRAIL N JACK PINE TRAIL WINDBREAK TRAIL HIDDEN TRAIL N WINDBREAK TRAIL N CSAH 13 (OLSON LAKE TRAIL) CHERRYWOOD TRAIL N CHERRY WOOD TRAIL N HIDDEN BAY CT DEER POND TRAIL HIDDEN BAY TRAIL JACK PINE TRAIL IRWIN CT N IRISH CT N CSAH 13 (IDEAL AVE) 57TH ST N 57TH ST N LAVERNE AVE WEST LEEWARD AVE LAVERNE AVE WEST CUL-DE-SAC I ITH ST N CSAH 10 (10TH ST N) CSAH 10 (10TH ST N) CSAH 10 (10TH ST N) CSAH 10 (10TH ST) To KEATS AVE N CUL-DE-SAC WEST END TURNAROUND IMPERIAL AVE N LAKE ELMO HEIGHTS 3RD INNSDALE AVE. N. LAKE ELMO HEIGHTS 3RD 26TH ST 27TH ST NORTH CUL-DE-SAC SOUTH CUL-DE-SAC SOUTH CUL-DE-SAC NORTH CUL-DE-SAC HIDDEN BAY TRAIL SOUTH END HIDDEN BAY TRAIL HIDDENBAY TRAIL END JACK PINE TRAIL NORTH END DEER POND TRAIL N DEER POND TRAIL N HIDDEN BAY CT BIRCH BARK TRAIL N WINDBREAK TRAIL WINDBREAK TRAIL JACK PINE TRAIL DEER POND TRAIL JAMACA AVE N IRWIN CT N 42ND ST N NORTH CUL-DE-SAC SOUTH END JUDITH MARY CUL-DE-SAC LAYTON AVE LAYTON AVE LAVERNE AVE 12TH ST N 11TH ST N 12TH ST N 12 TH ST N CUL-DE-SAC Development Arabian Hills Springborns Green Acres 2nd Krause Addition Krause Addition Lake Elmo Heights 3rd Lake Elmo Heights 2nd Lake Elmo Heights 2nd Lake Elmo Heights 3rd Lake Elmo Heights 3rd Lake Elmo Heights 3rd Lake Elmo Heights 3rd Lake Elmo Heighls Lake Elmo Heights 2nd Eagle Point Creek Estates Oace Acres 2nd Oace Acres 2nd Oace Acres 2nd Oace Acres 3rd Oace Acres 3rd Oace Acres 3rd Oace Acres Oace Acres 3rd Oace Acres 4th Oace Acres Oace Acres 2nd Oace Acres Oace Acres 3,0 One Acres 3rd Oace Acres 3rd Three Lakes Farms Addition Lake Jane Manor 2 Collector Judith Mary Manor MANOI Judith Mary Manor Tartan Meadows 3rd Tartan Meadows 2nd Tartan Meadows 3rd Tartan Meadows 3rd Tartan Meadows 3rd Tartan Meadows 3rd Tartan Meadows 2nd Tartan Meadows David Nelson Estates TOTALS Length Width CDS 3,070 30 0 1,500 34 50 1,021 22 0 80 15 0 2,178 30 0 1.160 33 0 335 33 0 312 29 0 409 30 49 1,204 29 0 794 29 44 353 33 51 575 33 53 370 30 50 853 22 0 291 21 0 657 21 0 700 21 0 263 22 0 1,187 21 0 182 21 0 1,149 22 0 1,109 21 0 1,338 21 0 1,627 21 0 204 21 0 1,069 21 0 558 20 0 312 22 0 1,421 24 0 1,768 25 0 3,348 25 0 465 28 50 1,304 28 0 318 33 45 302 32 0 977 32 0 379 33 46 554 32 0 330 32 0 971 33 0 1,035 32 0 501 33 53 38,032 Area (SF) 92,1oo.o6 58,853.98 22,462.00 1,200.00 64,251.00 37,932.00 11,138,75 9,172.80 19,608.46 35,397.60 29,425.72 19,855.58 27,713_48 17,453.98 18,680.70 6,009.15 13,665.60 14.560,00 5,838.60 25,164.40 3,822.00 25,278.00 23,621.70 27,696.60 34,167.00 4,182.00 22.555.90 11,160,00 6,801.60 34,104,00 43,669.60 82,026.00 19,467.29 36,522.11 16,792.13 9,664.00 30,775.50 18,965.11 17,894.20 10,659,00 31,586.63 33,120.00 25,307.63 1,100,322 Area (SY) 10,233.33 6,539.33 2,495.78 133.33 7,139 00 4,214.67 1,237.64 1,019.20 2,178.72 3,933.07 3,269.52 2,206 18 3.079.28 1,939.33 2.075.63 667.68 1,518.40 1,617.78 846.73 2,796.04 424.67 2,808.67 2,624.63 3,077.40 3,796.33 464.67 2,506.21 1,240.00 755.73 3,789,33 4,852.18 9,114.00 2,163.03 4,058.01 1,865.79 1,073.78 3,419.50 2,107.23 1,988.24 1,184.33 3,509.63 3,680.00 2,811,96 1.2.;2581 TABULATION OF QUOTES 2016 CRACK SEAL PROJECT CITY OF LAKE ELMO, MINNE501A PROJECT NO. 2016,119 QUOTES RECEIVED BY: APRIL 8 2016, AT 3:00PM ENGINEERING, inc. ENGINEER'S ESTIMATE Gopher Slate Seal Coat, Inc. ACI Asphalt & Concrete, Inc, Fahrner Asphalt Sealers, LLC Asti Corp, ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 ROUT AND SEAL CRACKS 1 LS 5 30,000.00 5 30,000.00 $ 29,828.00 $ 29,828.00 $ 30,144.42 $ 30,144.42 5 34,760.00 $ 34,760.00 Did Not Submit TOTAL Protect No. 2016.119 $ 30,000,00 $ 29.828.00 30,1-14,42 5 34,760,00 Tabulation of Quotes for 2016 Crack Seal Project Page I Ti 117, CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: TUROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: 4/19/16 CONSENT ITEM #: 10 MOTION Zoning Map Amendment to rezone the Inwood Watertower property Stephen Wensman, Planning Director Kristina Handt, City Administrator Jack Griffin, City Engineer SUGGESTED ORDER OF BUSINESS: Introduction of Item Staff Report/Presentation Staff - Questions from Council to Staff._ ........ ................. ............ ..... ........ Mayor Facilitates - Public Input, if Appropriate Mayor Facilitates - Call for Motion ...... ....................... ................. ...... Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates PUBLIC POLICY STATEMENT The Inwood Watertower property is required to be property zoned in order to be in compliance with the grant program supporting a portion of the project's funding. SUMMARY AND ACTION REOUESTED: City Staff and the Planning Commission are requesting the City Council consider the rezoning of the Inwood Watertower site from RR -Rural Residential Zoning District to PF - Public Facilities Zoning District. Staff and the Planning Commission recommend approval with the following motion: "Move to approve Ordinance 08-134, rezoning of the Inlvood LVatertower site, P1D#28.029.21.42.0003, from the RR — ,Rural Residential Zoning District to the PF PF — Public or Semi -Public Zoning District based on the findings presented in the staffreport" BACKGROUND AND STAFF REPORT: The City purchased the 1.44 acre parcel for the construction of the Inwood Watertower which is part of the system designed to provide municipal water service to development along the 1-94 corridor. The property is presently zoned RR - Rural Residential District. The Watertower is a public facility, and an essential service by definition. According to the Comprehensive Plan, public facilities are guided toward the Public Facilities zoning district. The Planning Commission held a public hearing on April 11, 2016. There was no one from the public at the hearing to speak in favor, nor against the rezoning. There were no emails or phone calls in favor, nor against the rezoning. RECOMMENDATION: City Staff and the Planning Commission recommend approval of the Comprehensive Plan Map Amendment with the following motion: "Move to approve Ordinance 08-134, rezoning of the Inwood Watertower site, PID#28.029.21.42.0003, from the RR — Rural Residential Zoning District to the PF - PF — Public or Semi - Public Zoning District based on the findings presented in the staff report" ATTACIIMENT(S): Ordinance 08-134 Planning Commission Report and Attachments, April 11, 2016 Planning Commission Minutes, April 11, 2016 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-134 AN ORDINANCE TO AMEND THE LAKE ELMO CITY CODE BY AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF LAKE ELMO The City Council of the City of Lake Elmo ordains that Lake Elmo City Code, Section 154.032 Zoning District Map, of the Municipal Code, shall be amended by adding Ordinance No. 08-134, as follows: Section 1: Zoning Map Amendment. The following property with the PID# 28.029.21.42.0003 is hereby rezoned from RR — Rural Residential to PF- Public and Semi -Public: The North 250.00 feet of the South 290.00 feet of the west 310.00 feet of the Northwest quarter of the Southeast quarter of Section 28, Township 29 North, Range 21 West, Washington County, Minnesota, which lies Easterly of the East right of way of County State Aide Highway No. 13 per Washington County Highway right of way plat No. 43, Section 28, Township 029, Range 021. Section 3: The City Council of the City of Lake Elmo also hereby ordains that the Zoning Administrator shall make the applicable changes to the official zoning map of the City of Lake Elmo. Section 4: Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. This Ordinance No. 08-134 was adopted on this 19th day of April 2016, by a vote of Ayes and Nays. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk I K E ELM() PLANNING COMMISSION DATE: 4/11/16 AGENDA [TEM: 4c — PUBLIC HEARING CASE #2016-11 City of Lake Elmo Planning Department Rezoning to PF Zoning District To: Planning Commission From: Stephen Wensman, City Planner Meeting Date: January 11, 2016 Applicant: City of Lake Elmo e al Address: The North 250.00 feet of the South 290.00 feet of the west 310.00 feet of the Northwest quarter of the Southeast quarter of Section 28, Township 29 North, Range 21 West, Washington County, Minnesota, which lies Easterly of the East right of way of County State Aide Highway No. 13 per Washington County Highway right of way plat No. 43, Section 28, Township 029, Range 021. PID# 28.029.21.42.0003 Owner: City of Lake Elmo Comprehensive Plan: Public/Park Applicable Regulations: PF Zoning District Regulations City of Lake Elmo Comprehensive Land Use Plan Summary and Request: The City of Lake Elmo is requesting a zoning map amendment to rezone the Inwood Watertower property from Rural Residential to PF — Public or Semi -Public Zoning District. Staff recommends the Planning Commission recommend approval with the following motion: "Move to recommend approval of the rezoning of the Inwood Watertower site, PID#28.029.21.42.0003„ from the RR — Rural Residential Zoning District to the PF - PF — Public or Semi -Public Zoning District based on the findings presented in the staff report" Planning Review: PUBLIC HEARING ITEM 4c — ACTION ITEM The City purchased the 1.44 acre parcel for the construction of the Inwood Watertower which is part of the system designed to provide municipal water service to development along the 1-94 corridor.. The property is presently zoned RR - Rural Residential District. The Watertower is a public facility, and an essential service by definition. According to the Comprehensive Plan, public facilities are guided toward the Public Facilities zoning district. The definition for essential, services is as follows: Overhead, aboveground or underground electrical, ga.v„ytectm or Water transmission or distribution systems and structures of collection, e01111771111iCatiOn, supply or disposal systems and structures used by public utilities or governmental (Apartments or e0117177iSSi011S or as are required for the protection of the public health,5ajty or general welfare, including towers, poles, wires, mains, drains, sewer pipes, conduits, cables, fire alarm boxes, police call boxes and accessories in connection therewith hut not including buildings. The 1.44 acre site and the proposed public infrastructure complies with the requirements of the PF Zoning District. According to the PF District zoning regulations, essential services are exempt from the minimum district requirements for lot size, structure height, setbacks and buffer requirements. Findings for Approval: I. The rezoning request is consistent with the City of Lake Elmo Comprehensive Plan and zoning ordinances. Recommendation: Staff is recommending that the Planning Commission recommend approval with the following motion: "Move to reconzmcnd approval of the rezoning of the Inwood Watertower site, PID#28.029.21.42.0003, from the RR — Rural Residential Zoning District to the PF - PF — Public or Semi -Public Zoning District based on the findings presented in the staff report" Attachments: • Ordinance Amendment 08- • Watertower site Plan PUBLIC HEARING ITEM 4c ACTION ITEM "itYV.:f IV;E Sla. 1,000,000 INW000 WATER TOWER (NO. 4) FOR THE CRY OF LAKE ELMO, MINNESOTA '1•1 IN. CITY or KE ELMO ITEM: REQUESTED BY: SUBMITTED BY: SUBMITTED THROUGH: REVIEWED BY: CITY COUNCIL DATE: 04/19/2016 CONSENT AGENDA ITEM: 11 Home Occupation Definition Amendment Planning Department Emily Becker, Planner Kristina Handt, City Administrator Stephen Wensman, Planning Director SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to approve as part of tonight's consent agenda an amendment of the Home Occupation definitions outlined in Chapter 11: General Code Provisions, Section 11.01: Definitions and Chapter 154: Zoning Code, Section 12, Subsection B.12.e and the addition of a Stock In Trade Definition to Chapter 11: General Code Provisions, Section 11.01: Definitions. If the items are removed from the consent agenda, then Staff recommends the following motion: "Move to approve Ordinance 08-_amending the home occupation definitions of Chapters 154 & 11 of Lake Elmo's Municipal Code by removing "hairdressing," limiting stock in trade to 1000 cubic feet, allowing retail sales ancillmy to the permitted business, eliminating the word hairdressing, and removing the prohibition of barber shops and beauty salons, and amending Chapter 11, Section 11.0: Definitions of Lake Elmo's illunicipal Code by adding a stock -in -trade definition". LEGISLATIVE HISTORY/BACKGROUND: The Planning Commission, at request of City Council, reviewed the Horne Occupation Definition at its March 14, 2016 meeting and provided comments. Staff revised the definition according to provided comments and presented an amended definition to the Planning Commission during a public hearing, at which no one from the public spoke, at its March 28, 2016 meeting. The Planning Commission approved the revised definition, which limits stock in trade to 1000 cubic feet, allows retail sales ancillary to the permitted business, eliminates the use of hairdressing and replaces it with hair salons serving no more than two customers at a time, and eliminates the specific prohibition of barber shops and beauty shops. The Planning Commission also approved the addition of a Stock In Trade Definition at this meeting. The Planning Commission, though generally supportive of the amended definition, would like to revisit thc creation of a Horne Occupation Ordinance, as the definition does not set forth certain standards felt necessary for such an accessory use. The Commission was also hesitant to approve the use of the word "equipment" in the Stock In Trade Definition, as it could be interpreted to be prohibitive to certain, otherwise allowed, home occupations if stock in trade is limited. CITY L]FLAKE EUM[) COUNTY OFWASH!WGTC]N STATE [)FMINNESOTA ORDINANCE NC]'D8'i35 4NORDINANCE AMENDING THE LAKE E[MO CITY CODE QFORDINANCES PERTAINING TQHOME OCCUPATIONS SECTION 1. The City Council ofthe City nfLake Elmo hereby amends Title t General Provisions; Chapter 11:General Code Provisions, bvamending section 11.01 Definitions to amend existing definition and amends Chapter 154: Zoning [ode; Section 12, Subsection D'12.e toamend existing definition asfollows: HOME OCCUPATION. Any gainful occupation or profession engaged in bythe occupant, only, of dwelling when carried on within dwelling unit orin an accessory buiidinQ, provided that no signs other than thosenormoUy utilized in residential district are present, that nostock intrade over 1000 cubic feet is stored on the premises, that no over-the-counter retail sales are involved unless ancillary tnthe permitted business, and that entrance to the home occupation isorcan be gained from within the structure. Uses include professional office, hairdressing hair salons semino no more than 2 customers at a time, or teaching limited to no more than ] students at any time, and ain�\arother uses which dnnot create anuisance asoutlined inChapter 9hofthis Code. AHOME OCCUPATION shall not be interpreted to include tourist homes, restaurants, disorderly house as defined by M.S.5 609.33, Subd. 1, as it may be amended from time to time, or similar uses. No HOME OCCUPATION shall be permitted that creates the need for more than l parking spaces atany given time inaddition tothe parking spaces required bythe occupants. HOME OCCUPATIONS shall not be carried on except between the hours of7:0U a.m. and 10,00p.m. SECTION 2'The City Council of the City of Lake Elmo hereby amends Title|: General Provisions; Chapter 11*General, Code Provisions, byamending section 11.O1Definitions to add the following definition: STOCK IN TRADE. Any equioment, merchandise, ormaterials necessary toorused in atrade or, business. LAKE EUMOCITY COUNCIL _ Mike Pear5on, Mayor l PLANNING COMMISSION DATE: 03/28/2016 AGENDA ITEM: — PUBLIC HEARING CASE #2015-43 ITEM: Home Occupation Ordinance Amendment REQUESTED BY: Planning Department SUBMITTED BY: Emily Becker, Planner REVIEWED BY: Stephen Wensman, Planning Director SUMMARY: The Planning Commission last reviewed a revised draft of the Home Occupation definition and provided Staff feedback at its meeting on March 14, 2016. Feedback included adding a "stock in trade" definition, limiting the number of hair salon customers to no more than 2 at a tiine, and allowing some stock in trade and retail sales ancillary to the business. Staff has revised the draft according to feedback with concern of allowing retail sales, as this may increase the number of deliveries and customer visits to the site, both of which are not regulated in the definition, RECOMMENDATION: Staff is recommending the Planning Commission recommend approval of the amendment to the Home Occupation ordinance with the following recommended motion: 1) Move to approve a an ordinance amendment to the home occupation ordinance adding a "stock in trade" definition, limiting the number of hair salon customers to no more than 2 at a time, and allowing some stock- in trade and retail sales ancillary to the business. ATTACHMENTS: 1. Draft Ordinance No. 0 ORDER OF BUSINESS: Introduction. ....... ........ ...... ...... ...... ....,.....Planning Staff Report by Staff....... ............. ....... .......... ..... Staff Questions from the Commission... ....... Chair & Commission Members Open the Public Hearing.......... ...... ........ ......... . ..... ..... ....Chair Close the Public Hearing ...... ...... ...... .............. ....... ....Chair Discussion by the Commission Chair & Commission Members Action by the .... ......... ..... ..... Chair & Commission Members PUBLIC HEARING ITEM ATTEST: Julie Johnson, City Clerk This Ordinance 08- was published on the day of . 2016. 2 "1'11E,, (TEM' 01: LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: 12 MOTION 4/19/16 Comprehensive Plan Map Amendment to Expand Old Village MUSA Stephen Wensrnan. Planning Director Kristina Handt, City Administrator Jack Griffin, City Engineer SUGGESTED ORDER OF BUSINESS: Introduction of Item Staff Report/Presentation Staff Questions from Council to Staff. Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates PUBLIC POLICY STATEMENT N/A SUMMARY AND ACTION REOUESTED: City Staff and the Planning Commission are requesting the City Council consider a request by 3 resident petitioners to have their properties be added to the Village MUSA area in order to participate in the City's Old Village Phase 2 Street and Utility Improvement Project. Staff and the Planning Commission recommend approval with the following motion: "Move to approve Resolution 2016-32 to amend the City's Comprehensive Wastewater Facilities Plan, adding 3 residential parcels, PID #s 24.029.21.22.0019, 24.029.21.22.0020 and 24.029.21.22.0021, to the Village MUSA area". BACKGROUND AND STAFF REPORT: The Planning Commission held a public hearing on April 11, 2016 and recommended approval to add the 3 parcels to the Village MUSA area. Stephen Johnson, one of the petitioner's was in attendance to speak in favor. Prior to approval by the City, City Staff intends to have all three petitioners sign a waiver, waiving their rights to contest future assessments related to the project. The waiver is presently being reviewed by the City Attorney, and signed waivers are anticipated prior to the City Council meeting on April 19, 2016. Comprehensive Plan amendments require a 4/5 vote by the City Council. The Comprehensive Plan Map Amendment is also subject to the Metropolitan Council's review and approval. The Metropolitan Council has reviewed the proposal and had waived adjacent jurisdictional review. Staff anticipates Metropolitan Council approval as this is a minor amendment. The subsequent Comprehensive Plan Amendment for properties within the MUSA was pulled from the agenda pending further clarification from the Metropolitan Council regarding proper land use designations for properties within the MUSA. RECOMMENDATION: City Staff and the Planning Commission recommend approval of the Comprehensive Plan Map Amendment with the following motion: "Move to approve Resolution 2016-32 to amend the City's Comprehensive Wastewater Facilities Plan, adding 3 residential parcels, PID #s 24.029.21.22.0019, 24.029.21.22.0020 and 24.029.21.22.0021, to the Village MUSA area". ATTACHMENT(S): • Planning Commission Report and Attachments, April 11, 2016 • Planning Commission Minutes, April 11, 2016 • Resolution 2016-32 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016- 32 A RESOLUTION APPROVING AN AMENDMENT TO THE CITY OF LAKE ELMO COMPREHENSIVE PLAN MAP, AMENDING THE OLD VILLAGE MUSA IN THE WASTEWATER FACILITES PLAN. WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, The City of Lake Elmo has established a Comprehensive Plan that provides complication of background data, policy statements, standards, and maps, which help to guide the future physical, social, and economic development of the City; and WHEREAS, three residents have petitioned the city to be added to the Old Village MUSA, PID#s 24.029.21.22.0019, 24.029.21.22.0020 and 24.029.21.22.0021, a copy of which is on file in the City Planning Department; and WHEREAS, the City is presently planning for the Old Village Phase 2 Street and Utility Improvement Project of which the three properties will be included within the project with little to no additional expense to the City; WHEREAS, the City a map of the proposed MUSA expansion was prepared indicating the affected properties to be added to the MUSA of the City; and WHEREAS, the notice has been published, mailed and posted pursuant to the Lake Elmo Zoning Ordinance, Section 154.109, and MN State Statute 473.858; and WHEREAS, the Lake 'Elmo Planning Commission held a public hearing on the matter on April 11, 2016; and WHEREAS, the Lake Elmo Planning Commission has submitted its recommendation of approval to the City Council; and WHEREAS, the City Council considered the said matter at its April 19, 2016 meeting; and NOW, THEREFORE, based on the testimony elicited and the information received, the City makes the following: Findints Resolution 20 I 6-32 I. The expansion of the MUSA and the addition of the three parcels will not add significant additional cost to the City's Old Village Phase 2 Street and Utility Improvement Project. 2. The property owners have petitioned the City to join the MUSA and the City's Old Village Phase 2 Street and Utility Improvement Project. 3 The Metropolitan Council has administratively reviewed the amendment has appeared to have no objection and had waived adjacent jurisdictional review. 4. The expansion of the MUSA is consistent with improving the health, safety and welfare of the City of Lake Elmo residents. 5. The said petitioners have waived their rights to appeal the future assessments related to the City's Old Village Phase 2 Street and Utility hnprovement Project. NOW, THEREFORE, BE IT RESOLVED that based on the foregoing, the Lake Elmo City Council does hereby approve the Lake Elmo Comprehensive Map Amendment, expanding the Old Village MUSA, subject to and contingent upon the following: . The Metropolitan Council's approval of the Comprehensive Plan Map Amendment. This resolution was adopted by the City Council of the City of Lake Elmo on this 19 day of April, 2016. Mike Pearson, Mayor ATTEST: julie Johnson, City Clerk Resolution 2016-32 E ELMO ITEM: SUBMITTED BY: Stephen Wensman, City Planner PLANNING COMMISSION DATE: 3/28/2016 AGENDA ITEM: — PUBLIC HEARING CASE # 2016-09 Public Hearing for Comprehensive Plan Map Amendment REVIEWED BY: Emily Becker Jack Griffin SUMMARY AND ACTION REQUESTED: The Planning Commission is being asked to consider a Comprehensive Plan Map Amendment request by the City of Lake Ehrio to include 3 residential properties in the Village MUSA area and to re -guide parcels in the Village MUSA with the Rural Single Family designation to Urban Low Density with the following motions: "Move to recommend approval of an amendment to the City's Comprehensive Wastewater Facilities Plan, adding 3 residential parcels, PID #s 24.029.21.22.0019, 24.029.21.22.0020 and 24.029.21.22.0021, to the Village MUSA area," and "Move to recommend approval to amend the Comprehensive Land Use Plan by regziidi parcels in the Village MUSA with the Rural Single Family designation to Urban Low Density". GENERAL INFORMAT1ON Applical7i: City of Lake Elmo Location: PID #s 24.029.21.22.0019, 24.029.21.22.0020 and 24.029.21.210021 Zoning: RS — Rural Single Family District Comprehensive Land Use Designation: Rural Single Family Proposed L Mid Use Designation: Urban Lou Density Deadline for Action: N/A Applicable Code/Plans: Comprehensive Wastewater Facilities Plan Comprehensive Land Use Plan PUBLIC HEARING ITEM REVIEW: The City of Lake Elmo is planning for the Old Village Phase 2 Street and Utility Improvement project and tl-u-ec property owners have petitioned the city to be included in the project to hook up to the city's wastewater system. The three parcels, located at 2915, 2929 and 2945 Lake Elmo Avenue N., are to the south of the current Village MUSA area boundary as depicted on Map 6-1 in the City's Comprehensive Wastewater Facility Plan. To include the properties in the MUSA, a comprehensive plan map amendment is required. The Phase 2 project will require the reconstruction of Lake Elmo Avenue adjacent to these properties and the inclusion of these parcels easily fits into the existing project. The cost of hooking up to the city system will be paid for by the petitioners. In addition, many of the residential properties in the Old Village Phase 2 Street and Utility Improvement project receiving sewer are guided for Rural Single Family in the Comprehensive Land Use Plan. Rural Single Family is defined as being, "largely serviced by private on -site well and septic systems." The corresponding land use guide for sewered urban lots is Urban Low Density. Reguiding the Village sewered properties to Urban Low Density will bring the land use designation in conformance with the amended Village MUSA area. Subsequent to the comprehensive plan amendment, the corresponding properties should be rezoned from RS — Rural Single Family to LDR — Urban Low Density Residential. The proposed comprehensive plan map amendments will require a 4/5th affirmative vote by the City Council and approval by the Metropolitan Council. Because this project and the affected properties arc more than the 1/4 mile distance from an adjacent community the City has been granted a waiver from adjacent community review by the Metropolitan Council as a part of this amendment. RECOMENDATION: Staff recommends that the Ph -Inning COP71171iSSi077 recommend approval of the comprehensive plan map amendment with (ha following motions: "Move to recommend approval of an amendment to the Ci(v's Comprehensive ff7astewater Facilities Plan, adding 3 residential parcels, PID #s 24.029.21.22.0019, 24.029.21.22.0020 and 24.029.21.22.0021, to the Village MUSA area," and "Move to recommend approval to amend the Comprehensive Land Use Plan by reguiding parcels in the Village MUSA with the Rural Single Family designation to Urban Low Density". ORDER OF BUSINESS: - Introduction Planning Staff Report by Staff Questions from the - Open the Public Hearing ....... .......... ......... - Discussion by the Commission ..... ..... . ....... Planning Staff Chair & Commission Members ..... ..... ........ .................Chair Chair & COMM ission Members PUBLIC HEARING ITEM ATTACHMENTS: • Comprehensive Wastewater Facility Plan, Map 3-8 before • Comprehensive Wastewater Facility Plan, Map 3-8 after • Proposed MUSA Amendment Map • Comprehensive Land Use Plan, Map 3-3 before • Comprehensive Land Use Plan, Map 3-3 after • Petition from property owners • Location Map PUBLIC HEARING ITEM 10igitalc; oloe N Village MUSA - Proposed Village MUSA - Existing Proposed Village MUSA Amendment Source: 1:Vasnirl8ton County & NleIre (31S- TI II'. CITY 01: LAKE ELMO TI IF. CITY OF KE EL'iV 0 AYO COU CILCO U ICAT 0 DATE: April 19, 2016 CONSENT ITEM #13 AGENDA ITEM: Approve Lawful Gambling Premises Permit for Pull Tab Sales SUBMITTED BY: Julie Johnson, City Clerk. THROUGH: Kristina. Handt, City Administrator REVIEWED BY: City Attorney's Office POLICY RECOMMENDER: City Clerk FISCAL IMPACT: City will receive 10% of net proceeds of the gambling operation. SUMMARY AND ACTION REOUESTED: Oakdale Athletic Association is applying for a premises permit to conduct pull tab sales from a staffed booth in the bar area of the Machine Shed Restaurant in Lake Elmo: Management of the Machine Shed has been seeking a partner to conduct pull tab sales, stating that they have experienced a significant loss of business because patrons leave when they realize there are no pull tabs at Machine Shed. In order for the application to be considered by the Gambling Control Board, the City must pass a Resolution approving the application. The Gambling Control Board will then review the application and supporting materials and approve or deny the application. The applicant will then be required, per City ordinance, to provide additional documentation to the City prior to beginning operations. The applicant and the Machine Shed are both hoping to being operations on May I, 2016. RECOMMENDATION: If removed from the Consent Agenda, staff recommends the following motion: "Motion to adopt Resolution 2016-29 Approving the Lawful Gambling Premises Permit for Oakdale Athletic Association to conduct lawful gambling at the Machine Shed Restaurant located at 8515 Hudson Road, Lake Elmo, Minnesota." page 1 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2016-29 A RESOLUTION APPROVING THE LAWFUL GAMBLING PREMISES PERMIT APPLICATION FOR THE OAKDALE ATHLETIC ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT THE MACHINE SHED RESTAURANT LOCATED AT 8515 HUDSON ROAD, LAKE ELMO, MINNESOTA WHEREAS, the Oakdale Athletic Association is submitting an application. to the Minnesota Gambling Control Board for approval of a Premises Permit application to conduct lawful charitable gambling at the Machine Shed Restaurant at 85 1 5 Hudson Road, Lake Elmo, MN; and WHEREAS, the gambling premises is located within the City limits of Lake Elmo, Minnesota; and WHEREAS, the Oakdale Athletic Association is a lawful gambling organization within the City; and WHEREAS, the Oakdale Athletic Association will be responsible for operating and managing the lawful gambling activity at the Machine Shed Restaurant site and will comply with all applicable requirements of city code and state statutes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota that the City Council does hereby approve the issuance of a Premises Permit to the Oakdale Athletic Association to conduct lawful charitable gambling activities at the Machine Shed Restaurant, 8515 Hudson Boulevard, Lake Elmo, Minnesota. Adopted by the City Council of the City of Lake Elmo, Minnesota this 19th day of April, 2016. Mike Pearson, Mayor ATTEST: Julie Jolmson, City Clerk 47763ov AMB 1 A515-1 477630vI A\i13 LA515-I MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease, Use LG215 Lease for Lawful Gambling Activity. 2. $150 annual premises permit fee, for each permit (non-refundable). Make check payable to "State of Minnesota." ORGANIZATION INFORMATION Organization Name: (-).4,17)14-14::'- /9:2' Chief Executive Officer (CEO) Gambling Manager: .c._ GAMBLING PREMISES INFORPIATION Current name of site where gambling will be conducted: List any previous names for this location: 6/15 Page 1 of 2 Annual Fee $150 (NON-REFUNDABLE) Mail the application and required attachments to:. Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, N1N 55113 Questions? Call 651-539-1900 and ask for Licensing. License Number: Dayt n e Phone: (PS) 2 Daytime Phone: 7,7,!:, ? - 7 Street address where premises is located: (:)(:)S— (De not use a P.O PA) ;') • ,nx number or rrlii511,0j address.) City: OR Township: County: L;71-114 11,ki7(A) Does your organization OVVI1 the building where the gambling will be conducted? Yes , No If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Yes No Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has your organization previously conducted gambling at this site? Yes Al No Don't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: Bank Street Address: 0 (3A—rur LI) t-6 11-67:4 Bank Account Number: H ALL. TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES Address (Do not use a P.O. box number): 3-2.) tD 7tJ- City: (&'- State: MN Zip Code: State: Zip Code: r/IN MN MN LG214 Premises Permit Application ACKNOWLEDGMENT BY LOCAL UNIT OF CITY APPROVAL for a gambling premises located within city limits City Name: Date Approved by City Counc Resolution Number: (If none, attach meeting minutes.) Signature of City Personnel: Title: Date Signed: Local unit of government must sign. 6/15 Page 2 of 2 IOVERNMENT: APPROVAL BY RESOLUTION ACKNOWLEDGMENT AND OATH 1. I hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. 2. The Board and its agents, and the commissioners of revenue and public safety and their agents, are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. 3. I have read this application and all information submitted to the Board is true, accurate, and complete, 4. All required information has been fully disclosed. 5. I am the chie ecutive officer of the organization. COUNTY APPROVAL for a gambling premises located in a township County Name: Date Approved by County Board: Resolution Number: (If none, attach meeting minutes,) Signature of County Personnel: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny en application, per Minnesota Statutes 349.213, Subd, 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: 6, I assume full responsibility for the fair and lawful operation of all activities to be conducted. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. 8. Any changes in application information will be submitted to the Board no later than ten days after the change has taken effect. 9. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 10, understand the fee is non-refundable regardless of license approval/denial. Signatu of C ef x c ive Officer (designee may not sign) Data prvacy notice: The information requested on this four (and any attachments) wil! be used by the Gamblino Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Nlinnesota. Your organization ha, the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board viIl be ablo to process your organization's application. Your oroanization's name and address will be public information when received by the Board, All other information provided will be private data about your organization until the Board issues the permit. When the. Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private-, with the exception of your organization's name and address which Will remain public, Private data about your organization are available to: Board members, Board staff whose work requires access to the information; /.& Date Minnesota's Department of Public Safety, Attorney General, Commissioners of Administration, Minnesota Management e, Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of infcrmation after this notice was given; and anyone with your written consent. This form will be (nage available in alternative format, i.e. large print, braille, upon request. An Equal Opportunfty Employer Daytime Phone: / /*( 1)gi MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity LEASE INFORMATION Organization: Addr : / C -k V? 7:7; Name of Leased Premises: ///69." City: License/Site Number: 6/15 Page 1 of 2 Daytime Phone: 6--S)-7 7 7 63c) City: State: Zip: 071-16 /1- 1.7- /0 Street Address: State: Zip: MN Name of Legal Owner: Business/Street Address: / Z•-• City: State: Zip: Daytime Phone: 5 4 ) 41 -7 Y Name of essor same as legal owner, write "SAME"): oxr City: Check applicable item: X New or amended lease. Effective date: P/2,0,-y / of the change. New owner, Effective date: Address: State: Zip: Daytime Phone: Submit changes at least ten days before the effective date . Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) Pull -Tabs (paper) Electronic Pull -Tabs Pull -Tabs (paper) with dispensing device Electronic Linked Bingo Bar Bingo Bingo Tipboards Paddlewheel Paddlewheel with table Electronic games may only be conducted: 1, at a premises licensed for the on -sale of intoxicating liquor or the on -sale of 3.2% malt beverages; or 2. at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD, AND PADDLE HEEL RENT (separate rent for booth and bar aps) BOOTH OPERATION: Some or all of gamtAing equipment ace conducted by an c,:hployeQlvolunteer of a licensed organizaticn at the. loat:ed pratnite5. ALL GAMES, including electronic games: Monthly rent to be paid: JO 0/0, not to exceed 10% of gross profits for that month, • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All soles of gambling equipment conducted by the lessor ot les!Mr`5 employee. ELECTRONIC GAMES: Monthly rent to be paid: To, not to exceed 153/4 of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: %, not to exceed 20°/o of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for teased premises where bingo is the primary business conducted, such as bingo hail) Bingo rent is limited to one of the following: • Rent to be paid: %, not to exceed 10°/© of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. - OR - * Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. • Rent may not be paid for bar bingo. • Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be compfeted) The lease may be terminated by either party with a written 3 C) day notice. Other terms: LG215 Lease for Lawful Gambling Activity Lease Term: The term cf this agreement will beconcurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner orthe premises or the lessor will not manage the conduct oflawful gambling at the premises. The organization may not conduct any activity on behalf u[the lessor onthe leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as u player in any lawful gambling conducted on the premises, The lessor's immediate family and any agents orgambling employees orthe lessor will not partici- pate asp|aye,sinthecongvctof|aph,l gambling onthe pnem/s' es, except asauthorized by Minnesota Statutes, Section ]49.z8z. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes009.7S, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220' SuUpart3. In addition, the Board may authorize the organization towithhold rent for aperiod o[upm9Udays i[the Board determines that illegal gambling occurred on the premises or that the lessor orits employees participated in the illegal gambling orknew uf the gambling and did not take prompt action mstop the gambling. Continued tenancy o;the organiza- tion isauthuhzeUwithoutpaymentofnentguringthetimeperiog determined by the Board for violations of this provision, as authorized byMinnesota Statutes, Section 349.z8,Subcl. z(a). To the best orthe lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling |nMinnesota Statutes, Section 0O9.75. Notwithstanding Minnesota Rules 7865.0220. Subpart3' an organization must continue making rent payments under the terms nfthis lease 'ifthe onganizaUonorits agen�are found to be solely responsi�|efor any illegal gambling, conguc,eU at this site, that isprohibited by Minnesota Rules 7861.0260, Subnartz, hem H' nrMinnesota Statutes, Section 609.75, unless the urganizadon'oagantz responsible for the iUzgo| gambling activity are also agents oremployees o[the lessor. The lessor must not modify urterminate the lease in whole orin part because the organization reported, tva state orlocal law enforcement authority orto the Board, the conduct ufillegal gambling activity at this site in which the organization did not participate. ACKNOWLEDGMENT OF LEASE TERMS 6/15 pmoezm'z Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) nfgambUng'ne|a^ed equipment and ser- vices or|nthe use o(net profits for lawful purposes, The lessor, the lessor's immediate family, any person residing in the sarne residence asthe lessor, and any agents nremployees of the lessor will not require the organization toperform any action that would violate statute or rule. The lessor must not modify or terminate ,his lease in whole or in part due Um the lessor's violation of this provision. If there is n dispute as to whether aviolation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group ([RG) of the Board. The lessor agrees to arbitration when a v|o|oUnn or this provision is alleged. The arbitrator shall bethe CRG. ' Access toPermitted Premises: Consent (sgiven to the Board and its agents, the commissioners of revenue and public safety ' and their agents, and law enforcement personnel menter and inspect the permitted premises atany reasonable time during the business hours ofthe lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct oflawful gambling. � Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available tothe Board and its agents, andthe commissioners of revenue and public safety and their agents upon demand. The record must be maintained ror]'1/2 years. RentAU'lnc|usive: Amounts paid asrent Uythe organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be po|g by the ongani' zaUon, including but not limited to; ' trash removal ' electricity, heat snow removal ' storage janitorial and cleaning services other utilities or services - lawn services ' security, security monitoring ' cost orany communication network or service required to conduct electronic pull -tabs games orelectronic bingo - inthe case of bar operations, cash shortages. Any other expenditures made by on organization that is related to a leased premises must Ueapproved bythe director orthe Board. Rent payments may not bemade toonindividual. l affirm that this lease is the total and only agreement between the lessor and the orgonizaUon, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board, Other terms nrthe lease., ~�14m^57,)'�7���� / Print Name and Title o �'p Da � cofOrganization Official (Lessee)� Date: ' Questions? Contact the Licensing Section, Gambling Control Board, at Th is la on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. quested — nd T-iUecfLessee: Mail v,fax lease to: Minnesota Gambling Control Board 1711 W. County Road 8'Suite 3OoSouth Roseville, mmsszzs Fax: 651'639-4032 TIM CITY (./F KE ELMO AYO C CILCO U ICAT 0 DATE: April 19, 2016 CONSENT ITEM #14 AGENDA ITEM: Approve Resolution 2016-30 Authorizing Summary Publication of Ordinance 08-132 amending the 2016 Fee Schedule SUBMITTED BY: Julie Johnson, City Clerk THROUGH: Kristina Handt, City Administrator REVIEWED BY: City Attorney's Office POLICY RECOMMENDER: City Clerk FISCAL IMPACT: Substantial cost savings on publication of legal notice SUMMARY AND ACTION REOUESTED: The City Council adopted Ordinance 08-132 at the April 5, 2016 Council meeting, amending the 2016 Fee Schedule to include an escrow in sewer connection pert -nits to ensure proper abandonment of septic tanks for properties connecting to City sewer. Publication of the entire fee schedule, which is an attachment to the Ordinance, would be very costly. State statute allows for summary publication of documents containing charts, therefore, staff is requesting approval of Resolution 2016-30 authorizing summary publication of the Ordinance without the attached 8 page chart. RECOMMENDATION: If removed from the Consent Agenda, staff recommends the following motion: "Motion to adopt Resolution 2016-30 Authorizing Publication of Ordinance 08-132 by Title and Summary." -- page CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2016-30 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-132 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-132, an ordinance amending the City Code of Ordinances by amending the City's provisions related to the City Council; and WHEREAS, the Ordinance includes a chart 8 pages in length; and WHEREAS, Minnesota Statutes Section 412.191, subdivision 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the Ordinance; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No. 08-132 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08-132, which amends the City's 2016 Fee Schedule to add an escrow to the sewer connection pennit to ensure that the septic tank is abandoned properly when a property is connected to City sewer. The full text of Ordinance No. 08-132 is available for inspection at Lake Elmo city hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the Ordinance at City Hall for public inspection and that a copy be placed for public inspection at the Lake Elmo Public Library. Dated: April 19, 2016. ATTEST: Julie Johnson, City Clerk Resolution 2016-27 477SO2v1 SJS LA,515-I Mike Pearson, Mayor Page 1 of 2 (SEAL) The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution 2016-27 477802v1 SJS LA515-I Page 2 of 2 MAYOR AND COUNCIL COMMUNICATION DATE:4/19/16 CONSENT ITEM #: 15 MOTION AGENDA ITEM: Free Clean Up Day Collection Fee SUBMITTED BY: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director BACKGROUND: Each year the City hosts a Clean lip Day for residents. For the last few years it has been held on the second Saturday ofJune. The city has collected things such as household items, mowers, bicycles, furniture, appliances, mattresses, and carpet. In the last couple years, residents were charged $40 for the first load and $35 for the second load. This included one appliance. Extra appliances, air conditioners and tires had an additional charge. ISSUE BEFORE COUNCIL: Should the City continue to charge residents for dropping off items during Clean Up Day? PROPOSAL DETAILS/ANALYS1S:, Clean Up Day will be June 11th this year. The Environmental Committee is proposing to offer Clean Up Day free of charge to residents. They will help staff the event and are looking into accepting electronics and brush as well. FISCAL IMPACT: Over the last few years, fees collected from residents have been in the range of $2,500 to $3,500 for this event. This was used to offset the costs to the City, which have been in the range of $4,500-6,500. Funding from the Washington County Recycling grant had covered the rest. An Environmental Committee volunteer can act as the greeter/screener for the event which will eliminate the need to utilize a paid City staff member for that function. The grant could cover the additional costs this year by reducing the cost of the new resident guide project. It was proposed to be completed by a staff position that was eliminated. Staff would look to complete the project with either an intern or current staff at a lower pay level. OPTIONS: 1) Approve waiving the fee for residents for Clean Up Day 2) Change the fee structure for Clean Up Day 3) Do not make any changes to the fee structure for Clean Up Day 2016 RECOMMENDATION: If removed from the Consent Agenda, staff recommends a Motion to approve waiving the fee for residents for Clean Up Day "HIE city ot, LAKE ELMO AYOR & COUNCIL CO U ICAT 0 DATE: April 5, 2016 CONSENT ITEM #116 AGENDA ITEAI: Fence Encroachment & Maintenance Agreement SUBMITTED BY: Emily Becker, City Planner THROUGH: Kristina Handl, City Administrator REVIEWED BY: Stephen Wensman, Planning Director )ER OF BUSINESS (if removed from consent agen(Ia): Introduction of Item Iteport/Presentation.. ..... - ()iiestions from Council to ..... Facilitates - Call for Motion .... Mayor & City Council .1)iscussion....... ........ & City Council - Action on Nlotion Mayor Facilitates POLICY RECCOMENDER: Staff recommends that the City Council approve the Fence Encroachment and Maintenance agreement for Matt Schleicher at PID #1302921410038 (11913 32nd St N at Easton Village). FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of a fence encroachment and maintenance agreement. The City has received a request to install a fence within a drainage and utility easement. Homeowner and City intend that Homeowner shall be responsible for maintaining, repairing and replacing the fence. LEGISLATIVE HISTORY: The Fence Encroachment and Maintenance Agreement that has been submitted for Council consideration is for a fence and has been reviewed by planning and engineering staff. The proposed fence meets all city code requirements and Staff would have -- page City Council Meeting [Consent Agenda 'fel otherwise authorize construction of the fence if it did not encroach into a drainage and utility easement owned by the City. BACKGROUND INFORMATION (SWOT): Strengths: The fence encroachment and maintenance agreement is a legal document that all property owners seeking to install fences within drainage and utility casements are required to sign. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based on the aforementioned, Staff is recommending that the City Council approve the fence encroachment and maintenance agreement as part of the Consent Agenda, If the City Council removes the item from the Consent Agenda, the recommended action can be completed through thefollowing motion: "Move to approve the fence encroachment and maintenance agreement for Matt Schleicher to install a fence within a drainage and utility easement to the City." -- page 2 -- OWNERSHIP AND MAINTENANCE AGREEMENT THIS AGREEMENT is made this day of , 2016, by and between the CITY OF LAKE ELMO, a Minnesota municipality (hereinafter "City"), and Matt Schleicher and Barbara Schleicher, husband and wife, (hereinafter "Owner") and their successors in title. WHEREAS, Owner is the owner of the real property located in the City of Lake Elmo, Washington County, Minnesota, legally described on the attached Exhibit A ("Property"); WHEREAS, Owner desires to install a fence ("Fence") on the Property. Owner and City intend that Owner shall be responsible for maintaining, repairing and replacing the fence. WHEREAS, the City has reviewed plans and specifications dated April 2016, prepared by Midwest Fence (the "Plans and Specifications") for conformance to City Standards; NOW, THEREFORE, the parties hereto agree as follows: Owner is authorized by the City to install the Fence in accordance with the Plans and Specifications. 2. The Fencc shall be the sole and exclusive property and responsibility of Owner and shall not he a public fence whether or not the Fence is located within a publicly dedicated easement on the Property. 3. Owner shall, at its sole cost, maintain, repair and replace the Fence as needed, and agrees to indemnify, defend and hold the City harmless from any claims, actions, demands, or liability, including attorneys' fees, against it arising out of the Fence. 4. This Agreement shall be governed in all respect by Minnesota law. 5. This Agreement shall run with the land and be binding on all succeeding owners of any interest in the property. 6 This Agreement shall be recorded as to the Property in the office of the County Recorder or Registrar of Titles in and for Washington County, Minnesota. [SIGNATURES ON FOLLOWING PAGES] CITY OF LAKE ELMO By By Mike Pearson, Mayor Kristina Handt, City Administrator STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this day of , 2016, before me, a notary public within and for said County and State, personally appeared MIKE PEARSON and KRISTINA HANDT to me personally known, who, being each by me duly sworn did say that they are respectively the Mayor and Administrator of the CITY OF LAKE ELMO, by authority of the City Council of the City of Lake Elmo, and said Mayor and Administrator acknowledged said instrument to be the free act and deed of said City of Lake Elmo. THIS INSTRUMENT DRAFTED BY: DAVID K. SNYDER JOHNSON & TURNER, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651) 464-729 Notary Public 4 By: /4-CO By: [Owner] Matthew Schleicher, as husband {Ovnr113arbara Sch her, a of Barbara Schleicher ofMatthew Sch e cher STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON On this 51. day of , 2016, before me, a Notary Public, personally appeared Matthew Schleiche as husband of Barbara Schleicher, property owner, who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. Al ICE L. FREEMA! Notary Public-MinnF.sota commIss,on Exprif;s Jan 31, 2020 N,,WV.W.WWW.SW VVVVVVVVWV On this day of , 2016, before me, a Notary Public, personally appeared Barbara Schleicher as of Mitthew Schleicher, property owner, who signed the foregoing instrument and acknowledged said instrument to he her free act and deed. wY Notary Publio-Mirme5ote Con Jan :31, 202C) it vo,-,v ( . FRE._ tikN Exhibit A LOT 6, BLOCK 4, EASTON VILLAGE, WASHINGTON COUNTY, MINNESOTA (11913 32nd Si N) 6 TI11. (Try (:), AKE ELMO AYOR & COU CILCO U ICAT 0 DATE: April 19, 2016 REGULAR ITEM #17 AGENDA ITEM: 2016 Street Improvements — Adopt Resolution 2016-3 I SUBMITTED BY: Julie Johnson, City Clerk THROUGH: Sarah Sonsalla, City Attorney REVIEWED BY: Cathy Bendel, Finance Director Kristina Handt, City Administrator POLICY RECOMMENDER: City Clerk & Finance Director FISCAL IMPACT: Passage of this Resolution allows the City to bond for the project-. Should this item not be approved, alternative financing of SI .2M would be required as the project has been approved for construction. SUMMARY AND ACTION REQUESTED: The City Council adopted Resolution 2015-82 on November 4, 2015 with the following motions: Councilmen:1)er Bloyer, seconded by Councihnember Smith, moved TO AMEND RESOLUTION 2015-82 TO INCLUDE STONEGA TE AND KIRKWOOD AREAS AND REMOVE THE KELVIN AVENUE AREA FROM THE PROJECT. MOTION PASSED 5 — O. Councilmember Lundgren, seconded by Councilmember Smith, moved TO ADOPT 2015-82 ORDERING THE 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS AND THE PREPARATION OF PLANS AND SPECIFICATIONS AS A MENDED, WITH REMOVAL OF THE 6" IVA TER MAIN LATERAL TO THE EAST, AND TO AMEND THE WATER LATERAL ASSESSMENT TO $2,900 WITH AN ADDITIONAL $2,900 DEFERRED TO THE TIME OF CONNECTION. MOTION PASSED 3 — 2. (Bloyer, Fliflet — Nay) The motion adopting the Resolution required a 4/5 vote to pass per state statute and the City's bond counsel cannot include this project in the 2016 Capital Improvement Financing Plan on the 4/19/16 agenda without a new Resolution in support of the project passed by a 4/5 vote. -- page 1 -- Ti Ili CITY OF CAKE ELMO AGENDA ITEM: AYOR & COUNCIL CO U ICATION DATE: 04/19/2016 REGULAR $$ ITEM # 18 2016 Capital Improvement Financing Plan; Presentation of Financing Plan of G.O. Bonds, Series 2016A; Approval of the issuance of G.O. Bonds, Series 2016A SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Tammy Omdal, Senior Vice President, Northland Securities REVIEWED BY: Kristina Handt, City Administrator Finance Committee .; ;ES— , MESS: Questions from Council to 'Nlayor Facilitates Report/Presentations, „ Staff. 'Northland Securities Questions front Council to Staff.....................,.............Mavor ,Facilitates PublicIiiput, if Appaipri te................ „.. _Mayor .l'aci I 'bites Call for Motion ...... . ...... .......... ..... ..........N1ayor & City Council Discussion .......... ........... ....... Mayor (.<: City Council Action on Motion._ ...... ..... ....... .......... NI:ayor Facilitates POLICY RECOMMENDER: Finance Committee FISCAL IMPACT: City responsibility for the debt service on the issuance of S9,860,000 of new debt as presented in the Financing Plan, SUMMARY AND ACTION REOUESTED: Throughout 2015 and early 2016, various projects have been brought to City Council and have been approved to move forward. The updated 2016 CIP listing was reviewed in detail by the Finance Committee on April 12, 2016 resulting in the 2016A bonding recommendation. This Financing Plan represents the financing needs based on those approved projects and recommendations. -- page 1 -- City Council Meeting [Consent Agenda Item 181 April 19, 2016 STAFF REPORT: Tammy Omdal, Senior Vice President with Northland Securities will present the report and respond to inquiries. RECOMMENDATION: It is recommended that the City Council approve Resolution 2016-28 authorizing the issuance and sale of $9,860,000 in General Obligation Bonds, Series 2016A. "Move to approve Resolution 2016-28 authorizing the issuance and sale of General Obligation Bonds, Series 2016A in the amount of 89,860,000" ATTACHMENT(S): 1. Northland Securities Finance Plan Sun -unary for 0.0. Bonds, Series 2016A 2. Certificate of Minutes and Resolution 2016-28 Authorizing the Issuance and Sale of G.O. Bonds, Series 2016A 3 Municipal Advisors Services Agreement with Northland Services, Inc. for services related to the 2016A bond issuance -- page 2 -- 7-11R7,717:17.27. :,,,.!,,..',L,I.L.:=71177.77E,:f2.7,777E7ifFITMZMMTLF1I1==Z2'...":%:27=21.M7.70:7177,7=7:17475=7,7.147,27;ZILT-.,722Za,,z.A.E,"-.71702Z7ErH,,,,,a....4nv FINANCE PLAN SUMMARY FOR CITY OF LAKE ELMO, JNNESOTA $9,860,000 GENERAL OBLIGATION BONDS, SERIES 2016A 45 South 7th Street Suite 2000 Minneapolis, MN 55402 612-851-5900 800-851-2920 Apri119, 2016 ,uir,E1217:02'.'1772ZYML.4:2L7,77a.I77117,712E71,72:.;77..,7772,72712:72Z.ZEI:22.LA,Ir,',e7m.,,,, City of Lake Elmo, Minnesota $9,860,000 General Obligation Bonds, Series 2016A Financing Overview The Bonds will be issued pursuant to Minnesota Statutes, Chapter 444, 429, and 475 to finance the following projects: • Street improvements to the Kirkwood, Stonegate, and Kelvin Ave. Projects • Water, sewer and storm water utility improvements • Street improvements to Lake Elmo Avenue/Downtown area Information on the project costs to be financed was provided by City staff. The net financing requirement for these projects is $9,860,000 inclusive of all project and financing costs. A detailed illustration of the sources and uses of funds is presented in Appendix A. The Bonds will be a general obligation of the City. However, the City anticipates paying debt service from a combination of special assessment revenue, water, sewer, storm water utility revenues, and a debt service tax levy. The assumptions on special assessments and utility contributions were provided by the City staff. Northland has not conducted a review or evaluation of these assumptions. The total principal and interest estimate assumes an average coupon of 1.88% and is shown in Exhibit B. The debt service fund and cash flow projection for each of the portions (or purposes illustrated in Exhibits Cl through C8. Structure and Security Improvement Portion (Kirkwood, Stonegate, and Kelvin Ave, Street Projects) The Street Improvement Portion assumes $1,142,080 in project costs and is expected to be paid from special assessment revenues filed in 2016 for first collection in 2017 in the amount of $533,880 for a term of 10 years at a rate 2.00% over the bond rate. Writer Utility Portion The Water Utility Portion assumes $3,256,328 in project costs and is expected to be paid entirely from water utility revenues. Storm Water Utilihi Portion The Storm Water Utility Portion assumes $2,796,107 in project costs and is expected to be paid entirely from storm water utility revenues. NORT Page 2 AND SECURITIES Lake Elmo Avenue Area Street improvement Portion The Downtown Improvement Portion assumes $1,611,432 in project costs and is expected to be paid from special assessment revenues filed in 2016 for first collection in 2017 in the amount of $470,394 for a term of 10 years at a rate 2.00% over the bond rate. Sewer Utility Portion The Sewer Utility Portion assumes $870,649 in project costs and is expected to be paid from sewer utility revenues. Special assessments will be used to reduce pledged sewer revenues for debt service. Special assessments have been filed in 2016 for first collection in 2017 in the amount of $592,066 for a term of 20 years at a rate 2.00% over the bond rate. The debt attributable to this portion will be amortized over 15 years. Related Considerations Bank Qualified - because total tax-exempt debt issued by the City in calendar year 2016 is expected to be less than $10 million, the Bonds will be designated as "bank qualified" obligations pursuant to Federal Tax Law. The impact of this designation may result in slightly lower interest rates since banking institutions will be interested in purchasing the Bonds. We have adjusted the estimated interest rates accordingly. Arbitrage Compliance - o Project/Construction Fund - All tax exempt issues are subject to federal rebate requirements which require all arbitrage earned to be rebated to the U.S, Treasury. However, there are exemptions available if the City meets certain criteria_ The rebate exemption the City expects to qualify for is the 24 Month Expenditure Exemption. o Debt Service Fund - The City must maintain a bona fide debt service fund for the bonds or be subject to yield restriction in the debt service fund, A bona fide debt service fund involves an equal matching of revenues to debt service expense with a balance forward permitted equal to the greater of the investment earnings in the fund during that year or 1/12 of the debt service of that year. The City should become familiar with the various Arbitrage Compliance requirements for this bond issue. The Resolution explains the requirements in greater detail. We are also available to assist the City in meeting these requirements. Book Entry - The Bonds will be global book entry with a bank designated as thc, paying agent. As "paperless" certificates, you will avoid the cost of bond printing and annual registrar charges. The Paying Agent will invoice you for the interest semiannually and on an annual basis for the principal coming due. Continuing Disclosure - Because the City's outstanding debt exceeds $10 million, it is subject to the Securities and Exchange Commission's continuing disclosure requirements, Northland Securities is prepared to assist the City in this capacity Page 3 Na T LAND SECURITIES Summary of Recommended Terms 1. Type of Bond Sale "?. Public Sale Date 3. Cotmcil Consideration 4. Statutory Authority 5. Repayment Term 6. Secur 7. Prepayment Option Public Sale - Competitive Bids Tuesday, May 17, 2016 at 10:30 A.M. Tuesday, May 17, 2016 at 7:00 P.M. The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475, 429 and 444. The Bonds will mature annually each January 15, 2018 - 2032. Interest on the Bonds will be payable on January 15, 2017 and semiannually thereafter on each January 15 and July 15. General Obligation pledge of the City. In addition the City wiii pledge special assessments from benefitted properties, water, sewer and storm water utility revenues and tax levies to the payment of the Bonds. The Bonds due on or after January 15, 2025 will be subject to redemption on January 15, 2024 and any date thereafter at price of par. 8. Tax Status Dorsey & Whitney, LLP, Minneapolis, will provide a tax-exempt legal opinion on the Bonds. 9. Credit Enhancement The City's general obligation bonds are currently rated "Aa2" by Moody's Investors Service (Moody's). We believe a credit rating on these bonds will he cost beneficial and recommend seeking a rating from Moody's. NORT Page 4 AND SECURITIES EXHIBIT A Sources and Uses Improvement Water Storm Water Portion Portion Portion Sources Of Funds Par Amount of Bonds $1,175,000.00 $3,310,000.00 $2,840,000,00: Total Sources $1,175,000.00 $3,310,000.00 $2,840,000.00 Uses Of Funds Total Undeiwriter's Discount (1.000%) 11,750.00 33,100,00 28,400,00 Costs of Issuance 6,924.86 19,507,51 16,737,57 Deposit to Capitalized Interest (CIF) Fund 10,451,78 Deposit to Project Construction Fund 1,142,080.00 3,256,328.00 2,796,107.00 Rounding Amount 3,793.36 1,064.49 (1,244.57)'. i °tat uses $14ts,u0U.uti $5,310,000.01,1 4,11,64U,U01J.UU Sources Ut Funds Par Amount of Bonds DT/St-reet Sewer Issue Improvement Portion Summary S1,650,000.00 5885,000.00 Total Sources $1,650,000.00 $9,860,000.00 $885,000.00 $9,860,000.00 Uses Of Fu.nds Total Underwriter's Discount (1.000%) 16,500.00 8,850,00 98,600.00 Costs of Issuance 9,724.30 5,215.76 58,110.00 Deposit to Capitalized Interest (CIF) Fund 14,676.67 - 25,128,45 Deposit to Project Construction Fund 1,611,432.00 870,649,00 9,676,596.00 Rounding Amount (2,332.97) 285.24 1,565.55' Iota! Uses 1,()SU,UUU.LJU W1CS5,UUU.UU $9,tibU,VUO.UU ae 5 NO'THLAN SECURITIES EXHIBIT B Total Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 06/01/2016 - - - - 01/15/2017 100,745.56 100,745.56 100,745.56 07/15/2017 - 80,956.25 80,956.25 01/15/2018 69(11100.00 0.850% 80,956.25 770,956,25 851,912,50 07/15/2018 78,023.75 78,023.75 01/15/21119 695,000.00 1.1.10(1% 78,023.75 773,023.75 861,047.50 07/15/2019 , 74,548,75 74,548,75 01/15/2020 710,000.00 1.150% 74,548.75 784,548.75 859,097.50 07/15/2020 - 70,466,25 70,466.25 01/15/2021 710,000.00 1.250% 7(1,466.25 780,466.25 850,932.50 07/15/2021 66,028,75 66,028.75 01/15/2022 725,000.00 1,350% 66,028.75 791,028.75 857,057.50 07/15/2022 61,135.00 61,135.011 01 /15/2023 730,000.00 1.45031 61,135.110 791,135.00 852,270,00 07/15/2023 55,842.50 55,842,50 01/15/2024 745,00(11/0 1.60031 55,842.50 800,842.50 856,685.00 07/15/2024 49,882.50 49,882.50 01/15/2025 755,000.00 1.70031 49,882.50 804,882.50 854,765.00 07/15/2025 43,465.00 43,465.00 01/15/2026 770,0(10,00 1.850% 43,465.00 813,465,00 856,930.00 07/15/2026 36,342.50 36,342.50 01/15/2027 780,000.00 1.950% 36,342.50 816,342.50 852,685.00 U7/15/2027 28,737.50 28,737.50 - 01/15/2028 490,000.00 2.050% 28,737.50 518,737.50 547,475,00 07/15/2028 23,715.00 23,715.0(1 01/15/2029 500,000.00 2.150% 23,715.61) 523,715.00 547,430,00 07/15/2029 - 18,340.00 18,340.00 01/15/2030 510,000.00 2.250% 18,340.00 528,340.00 546,680,00 07/15/2030 12,602.50 12,602.50 01/15/2031 520,000.00 135031 12,6(12.50 532,602.50 545,205,00 07/15/2031 6,492.50 6,492.5U 01/15/2032 530,000.00 2.450% 6,492.50 536,492.50 542,985,00 Total $9,860,000.00 $1,513,903.06 $11,373,903.06 liate And '1.'errn Structure Dated 6/01/2016 Delivery Date 6/01/2016 First Coupon Date 1/15/2017 First available call date 1/15/2024 Average Coupon 1.882376131 Net Interest Cost (NIC) 2.0049746% True Interest Cost (TIC) 2.0032044% Page 6 NO THLAND sECURITIES EXHIBIT C1 Improvement Portion (Kirkwood, Stonegate, and Kelvin Street Projects) Debt Service Date Principal Coupon Interest Total P+I Fiscal Total, 06/01 /2016 Ol /15/ 2017 10,451.78 1(1,451.78 10,451,78 07/15/2017 - 8,398.75 8,398.75 01/15/2018 110,0(10,0U 0„850% 8,398.75 118,398.75 126,797.50 07/15/ 2018 7,931.25 7,931,25 01/15/2019- 110,000.00 1.000% 7,931.23 117,931,25 125,862.5U U7/15/2019 7,381.25 7,381.25 (11 /15/2020 115,000,00 1.150% 7,381.25 122,381,25 129,762.50 07/15/2020 - 6,720.00 6,720,00 U1/15/2021 115,0(10.0U 1.250% 6,720,00 121,720,00 128,440.00 (17/15/2021 6,0(11.25 6,001.25 01/15/2022 115,000,0U 1.35U% 6,001,25 121,001,25 127,002,5U 07/15/2022 5,725.00 5,225.00 01/15/2023 120,000.00 1.450% 5,225.1M 125,225.0U 130,450.00 07/15/2023 4,355.00 4,355.00 01/15/2024 120,000.00 1.600% 4,355.00 124,355,0U 128,710.00 (17/15/2024 3,395.00 3,395.00 01/15/2025 120,000.00 1.700% 3,395,00 123,395,00 126,790.00 07/15/2025 2,375.00 2,375.00 01/15/2026 125,000.00 1.850% 2,375.00 127,375,00 129,750.00 (17/15/ 2026 1,216,75 1,218,75 01/15/2027 125,000.00 1.950% 1,218.75 126,218.75 127,437.50 Total $1,175,000.00 $116,454.28 81,291,454.28 EXHIBIT C2 Improvement Portion (Kirkwood, Stonegate, and Kelvin Street Projects) Revenue vs Debt Service Special Assessment City Net Levy Collection Date Total P+1 CIF 105% Levy Revenue" Levy Year Year 01/15/2017 10,431.78 (11/15/ 2018 126,797,50 01/15/2019 125,1362.5(1 01/15/2020 129,762.50 01/1.5/ 2071 128,440,00 01 /15/2022 127,002.50 01/15/2023 130,450.00 01/15/2024 128,710.00 01/15/2025 126,790.00 01/ 15/ 2026 129,750.00 01 /15/ 2027 127,437.50 (10,451.78) 133,137.38 64,171.84 68,665.54 2016 2017 132,155,63 64,471.85 67,683,78 2017 2018 136,250,63 64,471,84 71,778.79 2018 2019 134,862.0D 64,471.85 70,390,15 2019 7070 133,352,63 64,471,85 68,880.78 2020 2021 136,972.50 64,471.84 72,500.66 2021 2022 135,145.50 64,471.85 70,673,65 2022 2023 133,129,50 64,471.85 68,657.65 2023 2024 136,237.50 64,471.84 71,765.66 2024 2025 133,809.38 64,471.84 69,337.54 2025 2026 Total 51,291,454,28 (10,451.78) $1,345,052.63 S644,718.45 5700,334.18 "Special Assessments total S533,880 spread in even payments overl 0 years at 3.50% (2.00% above bond rate). Page 7 NO'T LAN SECURITIES EXHIBIT C3 Water Utility Portion Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 06/ 01/ 2016 - - - 01/ 15/ 2017 - 35,583..33 35,583.33 35,583.33 07/ 15/2017 - - 28,593.75 28,593.75 01/15/2018 200,000,00 0.850% 28,593.75 228,593.75 257,187,50 07/15/2018 - - 27,743.75 27,743.75 111 /b/ 2(119 200,000.00 1.000% 27,743.7o 227,743Y5 255,487.50 07/15/2019 26,743.75 26,743.75 (11/15/ 2()20 205,110(1.00 1.150% 26,743.75 231,743,75 258,487,50 07/ 15/ 2020 - 25,565.00 25,565.00 01/ 15/ 2021 205,000,00 1.250% 25,565.00 230,565,00 256,130.00 07/ 15/ 2021 - 24,263./5 24,283.75 01/15/2022 210,000.00 1.350% 24,283.75 234,283.75 258,567.50 07/15/ 2022 22,866.25 22,866.25 01/15/ 2023 210,000.011 1.450% 22,866.25 232,866.25 255,732,50 07/ 15/ 2023 - 21,343.75 21,343,75 U1/15/2024 215,000.00 1.600% 21,3413,75 236,343.75 257,687,50 07/15/ 2024 19,623.75 19,623.75 01/15/2025 220,000,00 1.7110% 19,623.75 239,623.75 259,247,50 07/ 15/ 2025 17,753.75 17,753,75 01/15/2026 220,000.00 1.850% 17,753.75 237,753.75 255,507.50 V/ 15/ 2(126 15,718,75 15,718.75 01/ 15/ 2027 225,000.00 1.950% 15,718.75 240,718.75 256,437.50 07/ 15/ 2027 - 13,525.00 13,525.00 01/15/2028 230,000,00 2.050% 13,525.00 243,525.00 257,050,00 07/ 15/2028 11,167.50 11,167.50 01/15/2(129 235,000.00 2.1502, 11,167.50 246,167.50 257,335.00 07/ 15/ 2029 8,641.25 8,641.25 01/15/2030 240,000,00 2.250% 8,641.25 248,641.25 257,282.50 07/ 15/ 2030 - 5,941.25 5,941.25 01/15/2031 245,000.00 2.350'7. 5,941.25 250,941.25 256,882,50 -07/ 15/ 2031 - 3,062.50 3,062,60 01 /15/2032 250,000.00 2.450% 3,062.50 253,062.50 256,125.00 Total $3,310,000.00 $580,730.83 $3,890,730.83 Page 8 NOlq LAND SECURITIES EXHIBIT C4 Storm Water Utility Portion Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 06/01/2016 - _ - 01/15/2017 30,531.00 30,534.00 30,534.00 07/15/2017 - 24,536,25 24,536.25 01/15/2016 17(),(1(10,00 0.850% 24,536,25 194,536.25 219,072.50 07/15/2018 23,813.75 23,813,75 01/15/ 2019 175,000.00 1.00(1% 23,813,75 198,813,75 222,627.50 07/15/2019 22,938.75 22,936,75 01/ 15/2020 175,1)00.00 1.15051 22,938.75 197,938.75 220,877,50 07/15/2020 21,932,50 21,932.50 1.11/15/2021 175,000.0U 1.250% 21,932.50 196,932,50 218,865.00 07/15/2021 20,838.75 20,838.75 01/15/2022 160,1100.00 1,35051 20,638.75 200,838,75 221,677.50 07/15/2022 - 19,623.75 1.9,623.75 01/15/2023 180,000.00 1.450% 19,623.75 199,623.75 219,247.5U 07/15/2023 - 16,318,75 18,318.75 01/ 15/2024 185,000.00 1.600% 18,318,75 2(13,318.75 221 ,637.50 07/15/2021 . 16,838.75 16,838.75 01/15/2025 1_85,000.00 1.70051 16,838.75 201,838,75 216,677,50 07/15/2025 - 15,266.25 15,266.25 01/15/ 2(126 190,000.00 1.850% 15,266,25 205,266,25 220,532.50 07/15/2026 13,506.75 f3,508.75 - 01/ 15/2(127 195,000,00 1.950% 13,508.75 2(18,508.75 222,017,5U (17/15/21)27 11,607.50 11,607.50 01/ 15/2026 200,000.00 2.05051 11,61)7.50 211,607.50 223,215.00 07/15/2028 9,557.5(1 9,557.50 01/ 15/2029 200,01)0.00 2.15(1% 9,557.50 209,557,50 219,115.00 07/ 15/2029 7,407.50 7,407.50 01/15/2030 205,000.00 2.250% 7,407.50 212,407.50 219,815.00 07/ 15/2030 5,101.25 5,101.25 01/15/2031 210,000,00 2.350 i'c, 5,101.25 215,101.25 220,202.50 07/15/2031 2,633,75 2,633,75 01/15/2032 215,000.00 2.450% 2,633.75 217,633.75 220,267.50 Total $2,840,000.00 $498,381.50 $3,338,381.50 NO T Page 9 LAN SECUI(ITIES EXHIBIT C5 Lake Elmo Avenue/Downtown Street Improvement Portion Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 06/ 01/ 2016 - - . 01/15/2E117 14,676.67 14,676.67 14,676.67 07/ 15/ 2(.117 11,793.75 11,793.75 _ 01/15/2018 155,000.00 0.850% 11,793.75 166,793.75 178,587.50 07/ 15/ 2018 11,135.00 11,135,00 01/15/2019 155,000,00 1.000% 11,135.00 166,135.00 177,271400 07/ 15/2019 10,360.00 1(1,360.00 01/15/2020 160,000.00 1.150% 10,360.00 170,360.00 180,720.00 07/ 15/ 2020 9,440.00 9,441100 01 /15/ 2021 160,000.00 1.250% 9,440.00 169,440.00 178,880,00 07/ 15/ 2(121 - 8,44 U.U0 8,44E1,014 01/15/2022 165,000.00 1.350% 8,440,00 173,440.00 181,880.00 07/15/2022 7,326.25 7,326.25 01/15/2023 165,000.00 1.450% 7,326.25 172,326.25 179,652,50 07/ 15/2023 6,130.00 6,130.00 U1/15/2024 1711,000,00 1.6L/0% 6,130.00 1/6,11311.00 182,2611.00 07/15/ 2024 - 4,770.00 4,770.00 01/15/2025 170,000.00 1.700% 4,770.00 174,770.00 179,540,00 07/15/ 2025 3,325.00 3,325.00 01/15/2026 175,000.00 1.850% 3,325.00 178,325.00 181,650.00 07/15/ 2E/26 - 1,706.25 1,706.25 01/15/2027 175,000.00 1.950% 1,706.25 176,706.25 178,412.50 Total $1,650,000.00 - $163,529.17 61,613,529.17 EXHIBIT C6 Lake Elmo Avenue/ Downtown Street Improvement Portion Revenue vs Debt Service Special Assessment City Net Levy Collection Date Total P+I CIF 105"/o Levy Revenue* Levy Year Year 01/15/ 2017 14,676,67 (14,676.67) - - - 01/15/2018 178,587.50 187,516.85 56,805.22 130,711,66 2016 2017 01/15/2019 177,270.00 186,133.50 56,805.21 199,328.29 2017 2018 01/15/2020 180,720.00 189,756.00 56,805,22 132,950.76 2018 2019 01/15/ 2021. 178,880.00 187,824.00 56,805,20 131,018.80 2019 2020 01/15/2E122 181,850.00 190,974,110 56,805.22 134,166.78 APO 2021 01/15/2023 179,652.5)) 185,635.13 56,805.21 131,829,92 2021 7077 01/15/2024 182,260.00 191,373.00 56,805.22 134,567.78 2022 2023 01/15/2025 179,540.00 185,517.00 56,805.21 131,711.79 2023 2024 01/15/2026 181,650.00 190,732.50 56,805.22 133,927.28 2024 2025 01/ 15/ 2027 178,412..50 187,333,13 56,505.21 130,527.92 2025 2026' Total 51,813,529.17 (14,676.67) 51,885,79513 8565,052.14 51,320,742.99 *Special Assessments total $470,394 spread in even payments over 10 years at 3.50% (2.00% above bond rate). Page 10 NO T LAND SECURITIES EXHIBIT C7 Sewer Utility Portion Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 06/ 01/2016 - 01/15/2017 9,499.78 9,499.78 9,499,78 07/15/2017 - - 7,633,75 7,633.75 (11/ 15/ 2(118 55,000.00 0.8.501 7,633.75 62,633.75 70,267.5(1 07/15/2018 - 7,401/,00 7,400.00 01 /15/2019 55,000.00 1.(11.101 7,400.00 62,400.00 69,800.00 07/ 15/2019 - 7,125,00 7,125.00 01/15/ 202(1 55,00(1.00 1.1501 7,125.00 62,125.0(1 69,250.00 07/15/2020 - 6,808.75 6,808.75 01/ 15/2021 55,000.0(1 1.250% 6,808.73 61,808.75 68,617.50 07/15/2021 6,465.00 6,46 .(.11) 01/ 15/ 2022 55,000.00 1.350% 6,465.00 61,465.00 67,930.00 07/15/2022 6,093,75 6,093,75 01/15/2023 55,000.00 1,45(11 6,093.75 61,093.75 67,187.50 07/ 15/2023 5,695.00 5,695.00 TJ1/ 15/ 2(124 55,000.011 1.6(.101 5,695.00 60,695.00 66,390,00' 07/15/2024 5,255.00 5,255.00 01/ 15/2025 60,000.00 1.700% 5,255.00 65,255.00 70,510.00 07/15/ 2(125 4,745.00 4,745.00 01/15/2026 60,000,00 1.850% 4,745.00 64,745.00 69,490,00 117/15/ 2026 4,190.00 4,190.00 01/15/2027 60,000.00 1.950% 4,190.00 64,190.00 68,380.00 07/15/ 2027 - 3,605,00 3,60.00 01/15/2028 60,000.00 2.050% 3,605,00 63,605,0(1 67,210.00 07/15/2028 2,990.00 2,990.00 01/15/2029 65,111.10.110 2.1501 2,990.00 67,990.0111 70,98(1.(10 07/ 15/2[129 2,291.25 2,291.25 01/15/2030 65,000.00 2.2501 2,291.25 67,291.25 69,582.30 07/15/2030 1,560.00 1,560.00 01/15/2031 65,000.00 2,3501 1,560.00 66,560.00 68,120.00 77/1.5/2031 796.25 796.25 01/15/2032 65,000.00 2.450% 796.25 65,796.25 66,592.50 lbtal $885,000.00 $154,807.28 $1,039,807.28 Page 11 T LAN SECURITIES EXHIBIT C8 Sewer Utility Portion Revenue vs Debt Service Special Assessment Net Debt Levy Collection Date Total P+I Revenue* Service Year Year 01/15/2017 9,499.78 - 9,974.77 01/15/2016 70,267.50 43,779.36 30,001.52 2016 2017 01/15/2019 69,800.00 43,779.36 29,510,64 2017 201S 01/15/2020 69,2.50.00 43,779.36 28,933.14 2018 2019 01/15/2021 63,617,50 43,779.35 28,269,03 2019 2020 01/15/ 2022 67,930,0U 43,779.36 77,547.14 202() 2021 01/15/2023 67,137.50 43,779.36 26,767.52 2021 20--2 01 /15/2024 66,390.00 43,779.35 25,930.15 2022 2023 01/15/2025 70,510.00 43,779.35 30,256.15 2023 2024 01/15/2026 69,490.00 43,779,36 29,165.14 2024 2025 (11/15/2027 68,380.00 43,779.35 26,019.65 2025 2026 01/15/2028 67,210,00 43,779.36 26,791.14 2026 2027 01/15/2029 70,980.00 43,779.35 30,749.65 2027 2028 01 /15/2030 69,562.50 43,779.35 29,282.28 2028 2029 01/15/2031 68,120,00 43,779.35 27,746,65 2029 2030 01/15/2032 66,592.50 43,779.36 26,142.77 2030 2031 01/15/ 2033 _ 43,779,36 2031 2032 01/15/ 2034 - 43,779.36 2032 2033 111/15/ 21/35 43,779,35 2033 2034 01/15/2036 43,779.35 2034 2035 111/15/ 2037 43,779,35 2035 2036 Total $1,039,807.28 $875,587.10 $435,107.31 Special Assessments total $592,066 spread in even payments over 20 years at 4.00% (2.00% above bond ra te). Special Assessments have been levied to reduce pledged sewer utility revenues for debt service. Page 12 NORTHLAND SECURITIES CERTIFICATION OF MINUTES RELATING TO S9,860,000 GENERAL OBLIGATION BONDS, SERIES 2016A Issuer: City of Lake Elmo, Minriesota Governing Body: City Council Kind, date, time and place of meetinu: A regular meeting held on April 19, 2016 at 7:00 p.m. at the Issuer offices. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. 2016-28 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF S9,860,000 GENERAL OBLIGATION BONDS, SERIES 2016A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds refen-ed to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer on the _ day of April, 2016. City Administrator Councilmember introduced the following resolution and moved its adoption, which motion was seconded by Councilmember RESOLUTION NO. 2016-28 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $9,860,000 GENERAL OBLIGATION BONDS, SERIES 2016A BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota (the "City"), as follows: Section 1. Authorization: Purpose. It is hereby determined to be in the best interests of the City to issue its General Obligation Bonds, Series 2016A, in the approximate principal amount of S9,860,000 (the "Bonds"), as authorized pursuant to Minnesota Statutes, Chapters 475, 444 and 429, for the purpose of (a) financing improvements in the City, (b) financing various water, sewer and storm water improvement in the City, and (c) funding costs of issuance of the Bonds. Section 2. Notice of Sale. Northland Securities, Inc., municipal advisor to the City, has presented to this Council a form of Notice of Sale for the Bonds which is attached hereto and hereby approved and which shall be placed on file by the City Administrator. Each and all of the provisions of the Notice of Sale are hereby adopted as the terms and conditions of the Bonds and of the sale thereof Northland Securities, Inc. is hereby authorized to solicit bids for the Bonds on behalf of the City on a competitive basis. Section 3. Award and Sale. The City Council shall meet at the times and places shown in the Notice of Sale for the purpose of considering sealed bids for the purchase of the Bonds and of taking such action thereon as may be in the best interest of the City. Upon vote being taken thereon, the following members voted in favor thereof: and the following members voted against the same: whereupon the resolution was declared duly passed and adopted. NOTICE OF SALE S9,860,000* GENERAL OBLIGATION BONDS, SERIES 2016A CITY OF LAKE ELMO, MINNESOTA (Book -Entry Only) NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following ms: TIME AND PLACE: Proposals will be opened by the City Finance Director, or designee, on Tuesday, May 17, 2016, at 10:30 A.M., CT, at the offices of Northland Securities, Inc., 45 South 7th Street, Suite 2000, Minneapolis, Minnesota 55402. Consideration of the Proposals for award of the sale will be by the City Council at its meeting at the City Offices beginning Tuesday, May 17, 2016 at 7:00 P,M., CT. SUBMISSION OF PROPOSALS Proposals may be: a) submitted to the office of Northland Securities, Inc., b) faxed to Northland Securities, Inc. at 612-851-5918, c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland Securities, Inc. by telephone at 612-851-5900 or 612-851-4920, or d) submitted electronically. Notice is hereby given that electronic proposals will be received via PARITYTm, or its successor, in the manner described below, until 10:30 A.M., CT, on Tuesday, May 17, 2016. Proposals may be submitted electronically via PARITY.'" or its successor, pursuant to this Notice until 10:30 A.M., CT, but no Proposal will be received after the time for receiving Proposals specified above. To the extent any instructions or directions set forth in PARITY'', or its successor, conflict with this Notice, the terms of this Notice shall control. For further information about PARITYTm, or its successor, potential bidders may contact Northland Securities, Inc. or i-Deal® at 1359 Broadway, 2" floor, New York, NY 10018, telephone 212-849-5021. Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of PARITY' or its successor, All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. BOOK -ENTRY SYSTEM The City reserves the right to increase or decrease the principal amount ofthe Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. The Bonds will be issued by means of a book -entry system with no physical distribution of bond certificates made to the public. The Bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the Bonds maturing in each year, vi11 be registered in the name of Cede & Co. as nominee of Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of S5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the City through Northland Trust Services, Inc., Minneapolis, Minnesota (the "Paying Agent/Registrar"), to DTC, or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the Bonds, will be required to deposit the bond certificates with DTC. The City will pay reasonable and customary charges for the services of the Paying Agent/Registrar. June 1, 201.6 DATE OF ORIGINAL ISSUE OF BONDS AUTHORITY/PURPOSE/SECURITY The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 444 and 475, as amended. Proceeds from issuance of the Bonds will be used to finance street, water, sewer and ston-n water improvement projects and to pay costs associated with issuance of the Bonds. The Bonds are payable from special assessments on benefitted properties, water, sewer and storm water revenues, and general ad valorem taxes on all taxable property within the City. The full faith and credit of the City is pledged to their payment and the City has validly obligated itself to levy ad valorem taxes in the event of any deficiency in the debt service account established for this issue. tNTEREST PAYMENTS Interest is due semiannually on each January 15 and July 15, corrunencing January 15, 2017, to registered owners of the Bonds appearing of record in the Bond Register as of the close of business on the first day (whether or not a business day) of the calendar month of such interest payment date. MATURITIES Principal is due annually on January 15, inclusive, in each of the years and amounts as follows: Year Amount Year Amount Year Amount 2018 $690,000 2023 $730,000 2028 $490,000 2019 695,000 2024 745,000 2029 500,000 2020 710,000 2025 755,000 2030 510,000 2021 710,000 2026 770,000 2031 520,000 2022 725,000 2027 780,000 20.32 530,000 Proposals for the Bonds may contain a maturity schedule providing for any conibination of serial bonds and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. INTEREST RATES All rates must be in integral multiples of 1 /20th or l/8th of I %. Rates mast be in level or ascending order. All Bonds of the same maturity must bear a single uniform rate from date of issue to mattuity. ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Such adjustments shall be made promptly after the sale and prior to the award of Proposals by the City and shall be at the sole discretion of the City. The successful bidder may not withdraw or modify its Proposal once submitted to the City for any reason, including post -sale adjustment. Any adjustment shall be conclusive and shall be binding upon the successful bidder. OPTIONAL REDEMPTION Bonds maturing on January 15, 2025 through 2032 are subject to redemption and prepayment at the option of the City on January 15, 2024, and any date thereafter, at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. lf redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the City and if only part of the Bonds having a conunon maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the successful bidder thereof to accept delivery of and pay for the Bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of GUST identification numbers shall be paid by the successful bidder. DELIVERY Delivery of the Bonds will be within forty days after award, subject to an approvi Dorsey & Whitney, LLP. The legal opinion will be paid by the City and delivery wi continental United States without cost to the successful bidder at DTC. TYPE OF PROPOSAL inion by here in the Proposals of not less than $9,761,400 (99.00%) and accrued interest on the principal sum of $9,860,000 must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. Proposals for the Bonds should be delivered to Northland Securities, Inc. and addressed to: Cathy Bendel, City Finance Director 3800 Laverne Ave N. Lake Elmo, Minnesota 55042 A good faith deposit (the "Deposit") in the amount of $197,200 in the fonii of a federal wire transfer (payable to the order of the City) is only required from the apparent winnintz bidder, and must be received within two hours after the time stated for the receipt of Proposals. The apparent winning bidder will receive notification of the wire instructions from the Municipal Advisor promptly after the sale. If the Deposit is not received from the apparent winning bidder in the time allotted, the City may choose to reject their Proposal and then proceed to offer the Bonds to the next lowest bidder based on the terms of their original proposal, so long as said bidder wires funds for the Deposit amount within two hours of said offer. The City will retain the Deposit of the successful bidder, the amount of which will be deducted at settlement and no interest will accrue to the successful bidder. In the event the successful bidder fails to comply with the accepted Proposal, said amount will be retained by the City. No Proposal can be withdrawn after the time set for receiving Proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each Proposal., in accordance with customary practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City will reserve the right to: (i) waive non -substantive informalities of any Proposal or of matters relating to the receipt of Proposals and award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject, any Proposal which the City determines to have failed to comply with the terms herein. INFORMATION FROM SUCCESSFUL BIDDER The successful bidder will be required to provide, in a timely manner, certain information relating to the initial offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. OFFICIAL STATEMENT By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide to the senior managing underwriter of the syndicate to which the Bonds are awarded, the Final Official Statement in an electronic format as prescribed by the Municipal Securities Rulemaking Board (MSRB). FULL CONTINUING DISCLOSURE UNDERTAKING The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure Undertaking to provide, or cause to be provided, annual financial information, including audited financial slatements of the City, and notices of certain material events, as required by SEC Rule 15c2-I2, BANK QUALIFICATION The City will designate the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. BOND INSURANCE AT UNDERWRITER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the successful bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the successful bidder, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder to accept delivery on the Bonds. The City reserves the right o reject any and all Proposals, to waive informalities and to adjourn the sale. Dated: April 19, 2016 BY ORDER OF THE CITY COUNCIL /s/ Cathy Bendel City Finance Director Additional information may be obtained from: Northland Securities, Inc. 45 South 7'1' Street, Suite 2000 Minneapolis, Minnesota 55402 Telephone No.: 612-851-5900 MUNICIPAL ADVISORY SERVICE AGREEMENT BY AND BETWEEN THE CITY OF LAKE ELMO, MINNESOTA AND NORTHLAND SECURITIES, INC. This Agreement made and entered into by and between the City of Lake Elmo, Minnesota (hereinafter "City") and Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter "NSI"). SS WHEREAS, the City desires to have NSI provide it with advice on the structure, terms, timing and other matters related to the issuance of the General Obligation Bonds, Series 2016A (the "Debt") serving in the role of municipal (financial) advisor, and NSI is a registered municipal advisor (registration # 866-00082-00), and WHEREAS, the City and NSI are entering into this Agreement to define the municipal advisory relationship at the earliest opportunity related to the Debt, and WHEREAS, NSI desires to furnish services to the City as hereinafter described, NOW, THEREFORE, it is agreed by and between the parties as follows: SERVICES TO BE PROVIDED BY NSI NSI shall provide the City with services necessary to analyze, structure, offer for sale and close the Debt as follows: Planning and Development 1. Meet with City officials and others as directed to define the scope and the objectives for the Debt. 2. Investigate and consider reasonably feasible financing alternatives. 3. Prepare materials needed to evaluate the material risks, potential benefits, structure and other characteristics of the recommended plan for the Debt, including issue structure, estimated debt service payments, projected revenues, method of issuance, bond rating, sale timing, and call provisions. 4. Prepare a schedule of events related to the issuance process. 5. Coordinate with bond counsel any actions needed to authorize the issuance of the Debt. 6. Attend meetings of the City Council and other project and bond issue related meetings as needed and as requested. Bond Sale 1, Collect data and prepare preliminary official statement (POS). 2. Provide POS for review and approval by City. 3. Distribute the POS and bid form to prospective bidders. Municipal Advisory Service Agreement 4. Cause to be published the Official Notice of Sale if required by law. 5. Prepare and submit application for bond rating(s) and assist City with furnishing the rating agency(s) with any additional information required to conduct the rating review. Assist City with preparing and conducting rating call or other presentation. 6. Distribute offering materials to underwriters most likely to serve as syndicate managers to assure that bidding interest is established. 7. Assist the City in receiving the bids, compute the accuracy of the bids received, and recommend to the City the most favorable bid for award. 8. Coordinate with bond counsel the preparation of required contracts and resolutions. Post Sale Support 1. Prepare final official statement and provide to underwriter for posting on EMMA. 2. Coordinate the bond issue closing including making all arrangements for bond printing, registration, and delivery. 3. Furnish to the City a complete transcript of the transaction, if not provided by bond counsel. 4. Assist, as requested by the City, with the investment of bond issue proceeds. COMPENSA 1 ION For providing these services with respect to the Debt, NSI shall be paid a lump sum of $27,500. The fee due to NSI shall be payable by the City upon the closing of the Bonds. NSI agrees to pay the following expenses from its fee: • Out-of-pocket expenses such as travel, long distance phone, and copy costs. • Production and distribution of material to rating agencies and/or bond insurance companies. • Preparation of the bond transcript. The City agrees to pay for all other expenses related to the processing of the bond issue(s) including, but not limited to, the following: • Engineering and/or architectural fees. • Publication of legal notices. • Bond counsel and local attorney fees. • Fees for various debt certificates. • The cost of printing Official Statements, if any. • City staff expenses. o Airfare and lodging expenses of one NSI official and City officials when and if traveling for rating agency presentations. • Rating agency fees, if any. • Bond insurance fees, if any. • Accounting and other related fees. It is expressly understood that there is no obligation on the part of the City under the terms of this Agreement to issue the Debt. If the Debt is not issued, NSI agrees to pay its own expenses and receive no fee for any services it has rendered. 2 Municipal Advisory Service Agreement SUCCESSORS OR ASSIGNS The terms and provisions of this Agreement are binding upon and inure to the benefit of the City and NSI and their successors or assigns. TERM OF THIS AGREEMENT This Agreement may be terminated by thirty (30) days written notice by either the City or NSI and it shall terminate sixty (60) days following the dosing date related to the issuance of the Debt Dated this 19th day of April, 2016. Northland Securities, Inc. By: John R. F. "e d, Jr. - Senior Vice President City of Lake Elmo, Minnesota By: Its: T//F" oTr ()= LAKE����` ��`K ���-� 8�� � � � «-~ 8_�x-^� v � ^.� MAYOR AND COUNCIL COMMUNICATION DATE: 4/19/16 REGULAR [[E\4 #: 10a RESOLUTION 2016-35 VJ]uuePreserve 2ndAddition Final Plat Stephen Wonmmun,Planning Director Krxbuu Hond1, City Administrator Emily Becker, City Planner Jack OdOfin. City Engineer SUGGESTED ORDER OF BUSINESS: Introductionu[hcm—...... ......... ..... ... .......... ... —............. .................................. Staff Report/Presentation .............. —....................... -......... —.... .... ........ ..... ............. Staff Questions from Council !oSmf[—... —........ ...... ----.......... ..... Mayor Facilitates Public Input, i[ ........ ................ ......... ................... ........ Mayor Facilitates - Call for Mo600..... -----_--------............. ....... ... Mayor & City Council - Discussion ...... ....... ........... —............. —.--'................... —'Mayor 8cCity Council Action ooMohou PUBLIC POLICY STATEMENT N/A SUMMARY AND ACTION REOQE8T0D: GVVSA Land Development, LL[. Is requesting the Final Plat Village Preserve 2"«Addition, the second and last phase of the VU|aAc Preserve residential development of 45 single family residential |ots. The proposed project is located on the east side of Lake Elmo Ave, north of3gm Street, at the north side ofthe old village tothe west nfthe Wildflower development. Staff and the Planning Commission are recommending the City Council approve the Village Preserve "" Z Addidon�na|P|a�andtheViUa�ePrc�e/veJ"u Addition with the following motions: "Move toapprove Resolution 2O16'35 granting approval ofthe Village Preserve 2"uAddition Final Plat with 13 conditions based on the findings of fact in the staff report" City Council Meeting [Ro,,tdaoA go'Ja/rt-x 19a] BACKGROUND AND STAFF REPORT: OWS& mode application for Final Plat of the Village y,cuervc 2" Addition on March 7, 2016 and the Planning Commission held ameeting toreview the Plat onApril 12,ZUl6.The Planning Commission discussed several of the conditions, in particular, the storm ponding, soil stockpiling, landscaping and irrigation status, HDAstatus, and items to be completed in cooperation with the Wildflower development. The Planning Commission recommended approval with the 13 conditions in the staff report. RECOMMENDATION: Staff and the Planning Commission are recommending the City Council approve the Village Preserve nu "u 2 AddihonFinal Plat and the ViUagePreserve 2 Addition with the following motions: "Move "u Addition Final Plat with 13 conditions based on the findings offact in the staff repmrt". ATTACHMENT(8): ^ Village Preserve Final Plat * Resolution 20\6'35 ° Planning Coounionionpacket 4/ll/l6 w Planning Commission Min utes / CITY OF AKE ELMO PLANNING COMMISSION DATE: APRIL I I, 2016 AGENDA ITEM: 5A CASE # 2016-08 ITEM: Vi1!age Preserve 2nd Addition Final Plat SUBMITTED BY: Stephen Wensman, Planning Director REVIEWED BY: Emily Becker, City Planner Jack Griffin, City Engineer Greg Malmquist, Fire Chief Stephen Mastey, Landscape Architecture, Inc, SUMMARY AND ACTION REQUESTED: The Planning Commission is being asked to consider an application for a Final Platt submitted by GWSA Land Development, LLC, The Final P1at application represents the second phase of the Village Preserve residential development and includes 45 single family residential lots. The proposed project is located on the east side of Inwood Ave, north of 5'11 Street, and south of 10111 Street. Staff is recommending the Planning Commission recommend approval of the Village Preserve 2nd Addition Final Plat subject to compliance with XX conditions as noted in this report. GENERAL INFORMATION Applicant: Property Owners: Location: 1?equest: GWSA Land Development, LLC (Craig Allen); 10850 Old County Road 15, Suite 200, Plymouth, MN 55441 GWSA Land Development, LLC (Craig Allen); 10850 Old County Road 15, Suite 200, Plymouth, MN 55441 Outlot C, Village Preserve, PID Number: 12.029.21.33.0050. Application for a Final Plat for the 2" Addition of the Village Preserve residential subdivision. The Final Plat (2" Addition of Village Preserve) includes 45 single family lots and ,13 outlot for a trail corridor. Existing Land Use and Zoning: Undeveloped outlot. Current Zoning: LDR - Urban Low Density Residential Surrounding Land Use and Zoning: North — vacant/agricultural land (likely flood plain); west — agricultural land, guided for Village Urban Low Density Residential (V-LDR); south — vacant land guided for Village Mixed -Use (VMX); east vacant/agricultural land guided for Village Medium Density Residential (V-MDR) and planned for Wildflower at Lake Elmo planned residential development Comprehensive Plan: Village Urban Medium Density Residential (2,5 — 4.99 units per acre). BUSINESS ITEM 5a — ACTION ITEM History: Sketch Plan review by Planning Commission on 3/10/14. Sketch Plan review by the Park Commission on 3/17/14. The Village Preserve Preliminary Plat was approved by the City Council on 7/15/14 (Resolution #2014-59). Park Plan reviewed by Park Commission on 4/20/15. Village Preserve Final plat reviewed by City Council on 5/5/15 (Resolution 2015-32). Deadlineion: Application Complete — 3/7/2016 60 Day Deadline — 5/6/16 Extension Letter Mailed — N/A 120 Day Deadline — N/A Applicable Regulations: Chapter 153 — Subdivision Regulations Article 10 — Urban Residential Districts (LDR) §150.270 Storm Water, Erosion, and Sediment REQUEST DETAILS The City of Lake Elmo has received a request from GWSA Land Development, LLC for a Final Plat to subdivide 14.19 acres of land located within the northern portion of the Village Planning Area. The Final Plat would represent the second and final phase of thc Village Preserve residential subdivision and include 45 single family lots, a .13 acre outlot for a trail, and 2.38 acres of public right-of-way. The proposed plat is located on the east side of Lake Elmo Avenue (CASH17), approximately 525 feet north of 39'h Street North, and immediately west of the planned Wildflower at Lake Elmo residential development. The Village Preserve preliminary plat was approved in July 15, 2014, The developer has built homes in the western half of the site of the site in the first phase. The developer mass graded the site at that time, and installed city sanitary sewer and water in the first phase, The public utilities will be extended from the 1" phase into the 2' phase after final approval and a signed developers agreement. The second phase lots will have a minimum lot size of 65 feet. The smallest lot will have a lot size of 8,459 sq. ft. and the largest, 12,246, with an average lot area of 11,295. The net density will be 3.2 units per acre, and 2.5 units per acre for the entire subdivision, phases one and two. The grading of the park and the trail construction will be completed with this second phase of development. The applicant has submitted detailed construction plans related to sanitary sewer, water main, storm sewer, grading, drainage, landscaping, and other details that have been reviewed by the City Engineer, Fire Chief and Landscape Consultant. 'The landscaping plan for the second phase was approved with the Is' Addition final construction plans. No irrigation plans have been approved for either phase. The City's subdivision ordinance establishes the procedure for obtaining final subdivision approval, in which c-ase a final plat may only be reviewed after the City takes action on a preliminary plat. As long as the final plat is consistent with the preliminary approval, it must be approved by the City. The City's approval of the Village Preserve Preliminary Plat included 13 conditions that the developer is required to comply with. The developer's compliance with these conditions are addressed in the "Review and Analysis" section below. Staff has reviewed the final plat and found that it is consistent with the preliminary plat that was approved by the City on July 15, 2014. The street names for the development were established with the final plat of the first phase, however, the Fire Chief has requested a street name change. Staff is recommending that Lady Slipper Circle N. be changed to 41' Street Circle N. BUSINESS ITEM 5a - ACTION ITEM City Staff have reviewed the final plat, and their comments are attached to this repo-rt. Although there are some additional revisions and additions necessary for the Final Plat and final construction plans that need to be addressed by the applicant, the revisions can be made before the City releases the final plat for recording. Staff is recommending that all revisions and modifications noted within the City Engineer's review memorandum datc 3/28/16 be completed prior to the release of Final Plat for recording as a condition of approval. FINAL PLAT REVIEW AND ANALYSIS The preliminary plat for Village Preserve was approved with several conditions, which are indicated below along with Staffs comments on the status of each. For those items and issues that are not directly addressed below, Staff has provided additional comments following the preliminary plat conditions list. Staff is recommending approval of the final plat, but with additional conditions intended to address the outstanding issues that will require additional review and/or documentation. Preliminary Plat Conditions — With Staff Update Comments (updated information in bold italics): 1) Within six months of preliminary plat approval, the applicant shall complete the following: a. The applicant shall provide adequate title evidence satisfactory to the City Attorney. The applicant has provided a warranty deed conveying the property from Schiltgen Farms, Inc to GWSA Land Development, LLC Title evidence has been provided to the City Attorney prior t© the plat being recorded. b. The applicant shall submit a revised Preliminary Plat and plans meeting all conditions of approval. All of the above conditions shall be met prior to the City accepting an application for Final Plat and prior to the commencement of any grading activity on the site. The engineers conditions have been met and the site has been mass graded with the first phase. The City Engineer shall review and approve all revised Preliminary Plans that are submitted to the City in advance of Final Plat to satisfy Condition #1. The engineer has reviewed the full final plat and final construction plan set for the entire Village Preserve site. 3) The Preliminary Plat approval is conditioned upon the applicant meeting all minimum City standards and design requirements. This condition has been met. 4) All required modifications to the plans as requested by the City Engineer in a review letter dated June 23, 2014 shall be incorporated into the plans prior to consideration of a Final Plat. This condition has been met. 5) The developer shall follow all of the rules and regulations spelled out in the Wetland Conservation Act, and shall acquire the needed permits from Valley Branch Watershed District prior to the cotrunencement of any grading or development activity on the site. The applicant has obtained the necessary permit from Valley Branch Watershed District. There are several conditions that apply to the second phase. 6) Related to proposed storm water discharge to the north, the applicant must provide written permission from the property owner of the parcel located immediately north of the proposed BUSINESS ITEM 5a - ACTION ITEM 4 Village Preserve subdivision consenting to the discharge location, volume and rate(s) in advance of submitting Final Plat. This condition has been completed. The applicant shall be responsible for the submission of final plans and the construction of all improvements within the Lake Elmo Avenue (CSAH 17) right-of-way as required by Washington County and further described in the review letter received from the County dated June 24, 2014, The applicants have submitted updated final plans for proposed improvements on Lake Elmo Ave., including turn lanes, to Washington County. The improvements have not been completed and staff recommends that no building permits be issued in the second phase until the turnlanes are installed and Washington ('ounty's requirements have been complied with. 8) The Landscape Plan shall be updated per the recommendations of the City's Landscape Consultant, describe in a memo dated 6/25/14. The final landscape plan 'vas approved by the City's Landscape Architect, with the exception of the irrigation plans for the 1" phase. 9) The developer shall be required to submit an updated parkland dedication calculation in advance of Final Plat to clarify the proposed amount of dedication being provided in the Village Preserve Subdivision. For whatever amount of land the applicant is short of the required parkland dedication amount, the applicant will either: a. Subdivide the parcel under contract with Schiltgen Farms, Inc. and dedicate the land being proposed for parkland dedication east of Reid Park; or The applicant has deeded the City this land. b. Post an escrow in the amount equal to the fees in lieu of land dedication for the equal market value of the remaining land dedication requirement for Village Preserve until such time the land is dedicated east of Reid Park, The applicant has deeded the City this land. 10) Secondary access to the site must be provided as part of the 2nd phase of the Village Preserve Subdivision. Said access must be included in the Final Plat and final construction documents for the 2nd phase of the development. The secondary access will be completed with the 2"d phase of the development. 11) The applicant must enter into a separate grading agreement with the City prior to the commencement of any grading activity in advance of final plat and plan approval. The City Engineer shall review any grading plan that is submitted in advance of a final plat, and said plan shall document extent of any proposed grading on the site. The site has been graded. 12) Application for Final Plat for the Village Preserve subdivision will not he accepted until approved plans for the extension of sanitary sewer to the site have been accepted or ordered by the City. This condition has been met. 13) All of the outlots within the Village Preserve Preliminary Plat that serve as parkland or storm water management shall be dedicated to the City. This condition has been met. BUSINESS ITEM 5a - ACTION ITEM Staff is recommending that the conditions noted above that pertain to the Final Plat and that have not yet been addressed by the applicant should be adopted with the Final Plat, The City Engineer's review letter identifies several issues that need to be addressed by the developer in order for the City to approve the final plans. However, the majority of these concerns are related to the construction plans and should have limited bearing on the final plat. Staff is recommending that City Officials not sign the final plat mylars until the City's construction plan review is finalized and applicable conditions of approval are complied with. Based on the above Staffreport and analysis, Staff is recommending approval of the Final Plat with several conditions intended to address the outstanding issues noted above and to further clarify the City's expectations in order for the developer to proceed with the recording of the Final Plat. The recommended conditions are as follows: Recommended Conditions of Approval: I) Final construction plans and specifications, shall be revised and approved along with other comments complying with the City Engineer's memorandum dated 4/28/16 prior to the release of the final plat for recording, 2) The applicant shall be responsible for the construction of all improvements within the Lake Elmo Avenue (CSAH 17) right-of-way as required by Washington County and further described in the review letter received from the County dated June 24, 2014, and that no building permits he issued in the second phase until the turnlanes are installed and Washington County's requirements have been complied with. 3) The developer shall follow all of the rules and regulations spelled out in the Wetland Conservation Act, and shall comply with the pennit #2015-06 from Valley Branch Watershed District. 4) Prior to the release of the Final Plat for recording, the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore. 5) All easements as requested by the City Engineer and Public Works Department shall be documented on the Final Plat prior to the release of the Final Plat for recording. 6) All outlots to be owned by the City, all easements and all rights -of -way as requested by the City Engineer and Public Works Department shall be documented on the Final Construction Plans, 7) The developer shall provide fully executed temporary construction easements or property owner permissions in a form acceptable the city Attorney that allow for the construction and grading activities for all work off -site from the proposed Plat prior to releasing the Final Plat for recording. 8) The street Lady Slipper Circle N. shall be changed to 41Street Circle N. on the Village Preserve 2nd Addition Plat prior to recording. BUSINESS ITEM 5a - ACTION ITEM 6 9) Al] public improvements outside of the Village Preserve site needed to serve the residential subdivision, including the facilities shared with Wildflower at Lake E]mo, must be completed prior to issuance of building permits in the Village Preserve 2nd Addition. 10) Prior the release of building permits, the developer shall annex the Village Preserve 2nd Addition into the Village Preserve Homeowners Association covenants. 11) That a City approved maintenance plan for commonly held HOA and City outlots and rights -of -ways to be incorporated into the HOA covenants and Landscape and Irrigation License Agreement, prior to release of the final plat for recording. 12) That a Landscape and Irrigation License Agreement be executed for the maintenance of commonly held HOA and City outlots and rights -of -ways prior release of the final plat by City Officials. 13) That the Final Landscape Plan for Village Preserve 2ncl Addition be submitted for approval by the City, including irrigation plans for \Tillage Preserve lst and 2"11 Additions per the requested of the City Landscape Consultant, documented in a memo dated 3/30/16. Approval shall be required prior to the release of Final Plat for recording. DRAFT FINDINGS Staff is recommending that the Planning Commission consider theowing findings with regards to the proposed Village Preserve 2nd Addition Final Plat 1) That the Village Preserve 2"d Addition Final Plat is consistent with the Preliminary Plat as approved by the City of Lake Elmo on 7/15/14. 2) That the Village Preserve 2nd Addition Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 3) That the Village Preserve 2.11d Addition Final Plat complies with the City's Urban Low Density Residential zoning district. 4) That the Village Preserve 2"1 Addition Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as noted in this report or attachment thereof 5) That the Village Preserve 2"d Addition Final Plat complies with the City's subdivision ordinance. 6) That the Village Preserve 2"d Addition Final Plat is consistent with the City's engineering standards with the exceptions noted by the City Engineer in his review comments to thc City dated 3/28/16. BUSINESS ITEM 5a - ACTION ITEM 7 RECOMENDATION: Staff is recommending approval of the Village Preserve rd Addition Final Plat with the 13 conditions of approval as listed in the Staff report. The suggested motion is the following: "Move w recommend approval tithe Village Preserve 2nd Addition Final Plat with the 13 conditions of approval as drafted by Staff based on the findings offact listed in the Staff Report." ATTACHMENTS: Project Narrative • Final Plat City EngineerReview Memorandums, dated 3/28/16 Fire Chief Review Memorandum, dated 3/24/16 o Landscape Consultant Review Memorandum, dated 3/30/16 NOT ATTACHED BUT AVAILABLE UPON REQUEST: Final Construction Plans and Specifications ORDER OF BUSINESS: - Introduction ..... ...... Planning Staff - Report by Staff ......... ...... ........ Planning Staff - Questions from the Commission Chair & Commission Members Discussion by the Commission Chair & Commission Members - Action by the Commission Chair & Commission Members BUSINESS ITEM 5a - ACTION ITEM P A N Village Preserve 2" Addition Development Narrative March 3, 2016 Developer Introduction: GWSA LAND DEVELOPMENT, LLC, Craig Allen 10850 Old County Road 15 Suite 200 Plymouth, Minnesota 55441 Telephone: 952-270-4473 Email: craig@gonyeacompany.com The developer is proposing the 2" Addition of Village Preserve, an addition of 45 single fainily homes located on the east side of Lake Elmo Avenue (CASHI7), approximately 525 feet north of 3911' Street North. The developer is requesting Final Plat for the remaining 45 single family homes in the 2" Addition on +/- 14.6 acres of the total -11-39.84. This proposed addition to Village Preserve will consist of higher end single family homes. It is anticipated that these homes will range in price from $450,000 to $750,000. The development is located in an area of Lake Elmo with easy access to the transportation system. This will provide the future home owners a secluded place to live that is located within minutes of all the amenities Lake Elmo has to offer with the regional facilities of the larger metropolitan area. Village Preserve 2"d Addition DeVelopment Team: Civil Engineering, Surveying & Land Planning Sathre-Bergquist, Inc. Robert S. Molstad, P.E. David B. Pemberton, P.L.S. 150 South Broadway Wayzata, Minnesota 55391 Telephone: 952-476-6000 Facsimile: 952-476-0104 Email: molstad(ipsathre.com Email: pembertonRsathre.com Wetland & Biological Sciences Kjolhaug Environrnental Services Melissa Barrett 26105 Wild Rose Lane Shorewood, MN 55331 Telephone: 952-401-8757 Email: Melissa0),kiolhaugenv.com Soil Sciences Haugo GeoTechnical Services Paul Haugo 13570 Grove Drive #278 Maple Grove, MN 55311 Telephone: (612) 554-4829 Email: p.haugo(a),email.corn Property Ownership: Village Preserve 2"`I Addition consists of outlots C and H. See final plat for \Tillage Preserve. GWSA LAND DEVELOPMENT, LLC. Craig Allen 10850 Old County Road 15 Suite 200 Plymouth, Minnesota 55441 Telephone: 952-270-4473 Email: craigggonyeacompany.com Comprehensive Platt. Zonine-, Density. & Variances: The planned Land Use is Village Urban Medium Density. On the Village Land Use Plan, the project site is classified as Village Urban Medium Density (V-MDR). The density range for V-MDR is 2.5 — 4.99 units per acre. The attached final plat shows 45 single family lots that are a minimum width of 65 feet. The smallest lot area is L2B4 — 8,459 sf and the largest lot area is L4B1 at 23,246 sf, with an average lot area of 11,295 for the entire project. Lake Elmo Zoning: LDR District Minimum Lot Area — 8,000 square feet Minimum Width — 60 feet Front Yard Setback — 25 feet Side Yard Setback — 5 feet to garage and 10 feet to living space Corner Yard Setback — 15 feet Rear Yard Setback — 20 feet Density: Total Sire (total unit count 91 lots) Gross Site Area: 39.84 acres Gross Density = 91/39.84= 2.28 units per acre CSAH 17 ROW: 2.27 acres Open Space: 1.22 acres Net Area: 39.84-2.27-1.22 = 36,35 acres Net Density = 91/36.35 = 2.50 units per acre Variances — No variances are proposed. A final plat lot area tabulation sheet for the 2" Addition is in Appendix A of this narrative. Site Analvsisi, The site is bordered on the north and east by the proposed Wildflower at Lake Elmo development, a Robert Engstrom Development. The site is bordered on the west by Lake Elmo Avenue and on the south by future commercial properties. The primary access to the site will be via Lake Elmo Avenue with a second access from 39`1' Street North via Layton Avenue North. The site is currently graded as part of Village Preserve 1Addition. Sanitary sewer was extended to the site as part of the Village East Trunk Utility Improvement project. Watennain is located on site as part of Village Preserve 1" Addition. Storm water will be managed and outlet from the site in accordance with the City and Watershed requirements, The site is within the Valley Branch Watershed District. Minor utilities (gas, electric, phone, and TV) will need to be extended to service the site. The topography of the site is relatively flat on tnost of the site, 940 to 945 along Lake Elmo Avenue and sloping southeast to 938 at the south cast corner. The highest elevations are in the northwest corner at +/- 955. There is an existing slope in the north central portion of the site that slopes from 940 down to 920. There are no wetlands on the site. The USDA Soil Survey of the project site indicates Antigo Silt Loams, Carnpia Silt Loams, and Mahtomedi Loamy Sand. The soils that are present consist of mostly moderately well drained loams and sandy loams with a moderate permeability. Street Desien: Village Preserve proposes to have public streets; the public streets within the project would be 28' B-B, with a sidewalk along one side of the street, within a 60' ROW. The cul-de-sacs will have a 45' radius to the back of curb. All streets will be constructed to the City of Lake Elmo standard street section, Sen,ices: City sanitary sewer and water has been installed in the 1" addition and will be continued in the 2' addition. Site Gradint.,: The mass site grading was completed in the ls' addition. Storm water: The storm water facilities proposed in Village Preserve 2" Addition are illustrated on the enclosed plans. Runoff from the site will be directed to storm sewer inlet locations, collected and conveyed to the proposed treatment pond(s) and filtration area(s). The ponds and filtration areas will provide temporary storage of storm water runoff, treatment of storm water and sediment removal. The storm water plan will provide adequate treatment and storage to meet the City of Lake Elmo and the Valley Branch Watershed District requiretnents. fretlands: There are no wetlands on the site. Traffic: Village Preserve 2"d Addition proposes one primary access point off of Lake Elmo Avenue and a secondary street connection to 39'1' Street North via Layton Avenue North. Traffic Generation —(anticipate 10 trips per day per home site) Total Site: 91 Lots = 910 trips per day rd Addition: 45 Lots = 450 trips per day The additional traffic generated from this site is not anticipated to have a noticeable impact on the existing traffic in the area and is on the lower end of the proposed Comprehensive Plan guiding. Trail Svs-tent: Six-foot concrete sidewalks are proposed along residential streets within the site. In addition, there are 8.5 foot trails proposed to promote neighborhood connectivity as well as encourage and expand pedestrian use of Downtown, Park: The neighborhood park grading and trails will be completed with the 2"d addition of the development. The developer is working with Robert Engstrom Companies and the Lake Elmo Park Commission on possible park improvements, Woodland Areas & Protection: 1. Introduction A tree survey in accordance with City of Lake Elmo requirements has been completed for this site and was submitted with the Is' addition plans. The tree inventory plan is shown on the Erosion Control Plan, Only 14 trees were identified, per the City requirements, II. Tree Species. Distribution and Size: Thc site has 318 caliper inches of significant trees, with 15 caliper inches of exempt trees for a net total of 303 caliper inches, The trees are located throughout the site. The species include Cherry, Maple, Box Elder, Red Cedar and a few others. A table containing data on the trees, as well as a map which shows tree location, species, size and condition, are shown in the preliminary plans, please see the Erosion Control Plan. Tree Removal & Restitution: The Village Preserve development will impact approximately 61.4% of the significant trees on the site. The development is over the allowable 30% threshold and a proposed replacement plan has been prepared for the project. Landscape Plan, Monuments, & Enn-ance: This development will have a divided entry off of Lake Elmo Avenue and some small berming along Lake Elmo Avenue. Many of the lots will have pond views or overlook views, due to the site topography. The storm water pond and treatment areas will have landscaping to create unique water treatment facilities for the proposed project. A custom entry monument ‘vill be constructed at the proposed entrance(s). This will create a sense of luxury and livability for the new single family residents, while providing safer access to the site. HomeolVtler'S' Association and Restrictive Covenants: The developer will prepare restrictive covenants and standards that will apply to this 91 lot project. The restrictive covenants will be tailored to the developer's vision of the project. Each horrie will be required to meet the specifics of building types, landscaping, and overall goals of the development. A master HOA will bc created for thc Village Preserve project. This association ‘vill be in charge of the monumentation, entrance, landscaping, and infiltration basins. The HOA will also be responsible for maintenance issues within the subdivision. These may include special landscaping, mailboxes, signage, and other common elements. BLOCK 1 Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot 7 Lot 8 Lot 9 Total 'BLOCK 2, Lot 1 Lot 2 Total BLOCK 31 ; Lot Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot 7 Lot 8 Total APPENDIX Preserve lnd Addition - Final Plat Lot Area SUI11111111T GROSS AREA WETLAND AREA 11,421 s.f. 0.26 acres 0 13,330 14,864 s.f. 23246 s.f 13,732 s.f. 17,640 ls.f. I 13,898 s.f. 1 12,977 Js.f. 13,156 Is.f.; 134264 s.f. 0.31 acres 0.34 acres 0.53 acres 0.32 ;acres; 0.4(1 acres! 0.32 ;acres 0.30 'acres 0,30 ;acres, 3.08 'acres; GROSS AREA 11,667 ! ! 12,035 I s.f. 23,762 s. 0727 0.28 0.54 0 0 0 0 0 0 0 0 0 NE1' AREA 11,421 s.f. I 0.26 s,f. 13,330 s.f. 14,864 s.f. 23,246 s,f. 13,732 s.f. 17,640 s.f. 13,898 s.f. 12,977 i s.f. 13,156 s.f. 134,264 YETLAND AREA ; !acres! ; 0 s.f. i ;acres; 0 'acres 0 Is.€ ; ! ' GROSS AREA 1 :ii 'LAND AREA 9,748 ; s,f, I 0.22 ;acres: ' 0 ; s.f. : 1 8,540 ; s.f. ' : 0.20 acres , 0 s.f. 9,965 s.f. ; 0.23 acres 0 s.f. 11,240 s, f. 0.26 acres ' 0 s.f, 13,284 I s.f. ; ; 0.30 ;acres; - 0 s.f. = 8,719 : s.f. I 0.20 !acres; 1 0 s.f. 9,957 ; s.f. ' 0.23 ;acres: 0 s,E 11,070 I s.f., 1 0,25 ;acres; 0 s.f. 82.523 !s.f. I 1,89 :acres; : 0 s.f. ; s.f. ; 0.31 0,34 s.f. ; 0.53 s.f.; I 0.32 !s.f. 0.40 s.f. ; 0.32 Cq? s.f.! 0.30 3.08 WIDTH (a) SETBACK. ;acres 89.3 +/- 111 acres' 80.8 +/- Lf. {acres; ; 80.8 +/- acres, 80.8 +/- !acres; 80.2 : 7 1. acres' ; 90.2 acres ; 84.1 +/- If. acres ' 80.4 +/- ! 1.f. acres 81 ; +I- LE acres . ...,.. .., NET AREA !WIDTH @ SETBACK 11,667 1 1 1 ; +/7 I Lf, 12,035 114 ; I +/- i If. 23,702 s.f.; ; 0.27 , . • NET AREA INN/ DTH 9,748 ls.f. 0.22 ;acres, ; 8,540 ! s,f. 0.20 I acres' 9,965 s.f. 1 0.23 ;acres 11,240 s,t 0,26 !acres 13284 s.f.; 0.30 ;acres; 8,719 S.11 ! 0.20 ;acres; ; 9,957 s.f.; 1 0,23 ;acres; 11,070 s.f. 0.25 ;acres 82,523 ;s,f, 1.39 ;acres' !acres, s.f„ 0.28 ;acres O.' 0.54 ;acres' • 75 65 65 65 69.3 65.2 65 65 SETBACK ' +/- 1 +i: Lf. +/- : LI. +/- LE +/- Lf +/- L +/- Lf. +/- LI BLOCK 4 GROSS AREA WETLAND AREA NET AREA WIDTH Cri SETBACK Lot I 10,917 ' s.f. ! 0.25 acres 0 s.f. 10,917 s.f. 0.25 acres 81.2 +/- I.f. Lot 2 8,459 s.f. 0.19 acres 0 s.f. 8,459 s.f, 0.19 acres 65.1 +/- Lf. Lot 3 9,936 s.f. 0.23 .acres 0 s.f. 9,936 s.f. 0,23 acres 65 +/- Lf Lot 4 14,203 s.f. 0.33 acres 0 s.f. 14;203 s.r, 0.33 acres 65 +/- Lf. Lot 5 12,723 . s.f. ! 0.29 acres 0 s.f. 12,723 s.f. 0.29 acres 65.1 +/- Lf, Lot 6 15,411 s.f.! 0.35 acres 0 s.f. 15,411 s.f. 0.35 acres 65.5 +/- Lf, Lot 7 11,805 ' s.f. ! 0.27 acres (I s.f. 11,805 s.f. 0.27 acres 65.2 +I- LI. Lot 8 11,701 .s.f. , 0.27 acres 0 .s.f. 11,701 s.f. 0.27 acres 84.4 +/- 11 Lot 9 10,833 ; s.1, . i 0,25 acres 0 s.f. 10,833 s,f. 0,25 acres 65 +/- 1.f. Lot 10 9,244 s.f. ; 0,21 ;acres' 0 s.f. 9,244 s.f. 0.21 acres 65 +/- 1.1. Lot I I 8,997 s,f i 0,21 !acres 0 s.f. 8,997 s.f 0.21 acres ' 65.2 +/- LE 9,684 s,f 9,684 s.f. 0,22 acres 65 +/- LE Lot 12 0.22 acres 0 s.f. Lot 13 8,916 ; s.f. ! ' 0,20 acres, 0 s.f. 8,916 s.f. 0.20 acres! 65.1 +/- I.f. Lot 14 10.466 s,f. ' , 0.24 :acres: 0 s.f, 10,466 s.f. 0.24 acres 87.5 +1- LC Total 153295 , s.f. ' 3.52 'acres0 s.f. 153,295 s.f. 3.52 ;acres BLOCK 5 GROSS AREA 'WETLAND AREA NET AREA WIDTH @ SETBACK Lot 1 10,306 1 s.f. I i 0,24 !acres 0 ' s.f. 10,306 s.f. 0.24 acres 75.2 ' +/- ' If. 9,738 s.f..! 1 0.22 acres! 9,738 s,f. 0.22 acres 89.8 +1- If. Lot 2 0 ' s.f. Lot 3 8,514 : s.f.! . 0,20 .acres' ' 0 I s.f. 8,514 s,f. 0,20 acres Lot 4 8,659 ' s.f.; ; 0.20 ;acres' 0 s.f, 8,659 s.f 0.20 'acres , 66 +I- 1.f. ! Lot 5 100 s.f. ,761 !s.f.! 0.25 acres . 10,761 s.f. 0.25 acres 78.3 +/- 1.f. 10,805 s.f. 0,25 acres! 91.3 +/- if, 6 10,805 . s.f. ! ! 0.25 acres! ' 0 sf. ' . Lot 7 9,473 s,f, . ! 0.22 lacres! 0 s.f. 9,473 s.f. 0.22 acres 70 +/- 1.f. Lot F. 9,296 s.f. I 0.21 acres (1 s.f. 9,296 s.f. 0.21 ,acrcs. 70.5 +/- , Lf. Total 77,552 !s.f.. ! 1.78 'acres' 0 s.f. 77,552 s.f. 1.78 acres! . , BLOCK 6 , GROSS AREA , WETLAND AREA , NET AREA ;WIDTH @ SETBACK Lot 1 10,954 ! 4.; ! 0.25 'acres! I 0 ! s.f. ' ' 10,954 s.f. 0.25 acres! ' 65.1 ! +/- ! If Lot 2 9,014 s,f i 0.21 ;acres' 0 s.f. ' 9,014 s.f. 0.21 acres , 65 +/- 1.f. Lot 3 8,510 is.f. ; 0.20 !acres 0 , s.1 8,510 ; s.f. 0.20 acres 65 +/- 1.f. Lot 4 10,213 isi ' 0.23 'acres, 0 Isl. 10,213 s.f. 0.23 'acres! ; 79,9 ! i /- Total 38,691 ! s.f.! ! 0.89 'acres' ' ' s.f. ' 38,691 s.f. 0.89 acres ! 1 OUTLOT GROSS AREA, WETLAND AREA NET AREA , WIDTH @ SETBACK A 5,494 is.f. 1 ; 0.13 i acres. ! 0 ! s.f, 5,494 s.f. 0.13 'acres! 0 +/- Lf. Total 5,494 ' s.f. 1 0,13 !acres 0 ' s.f. 5,494 s.f. 0,13 acres ' R/W GROSS AREA ' WETLAND AREA NET AREA WIDTH @ SETBACK 103.S79 ' s.f. . 2.38 acres 0 ! s.f. 103,879 s.f, 2.38 acres 0 +/- Lf. TOTAL GROSS AREA WETLAND AREA NET AREA 619,400 !s.f.; 14.22 acres 0 s.f. 619,400 01 14.22 acres From: Craro r&oonveacam na nv com m. am*Eecker Cc: stenhpnwpmman Subject: RE: Final Plat Application ' Village pnPsena2nuAddition Date: Tuesday, March o'zo1o3:1s:zupm Attachments: Villace Preserve 2nd -Final Plat Narrativr, 031516.do(-,x L Hi Emily - When Foing through yoUr Q(JeSbDIIS, I noticed a small itypo in the Final Plat Nan, itive. We had l4.6acres asthe area ofthe second phiseardit's I4,l9. | made the conechnnand akached a^ vpJaced narrative. Bullets Addressed incndpc 1.87 acres (l,57Sacres for Phase land 1293h7, Phase Z)were required for �heentire development and that was dsedediothe City honoorproperty adjacent toReid Park when *efiled our final plat for Phase l. | will send the Alta and deeds 'in aseparate emaiL |nsechor Z2o!thePhaseIdeve|oper'sagreemen|'itgivestheaporovedapp/aba|vo|uc(532.83I)of the land dedicaied. Calculations for Phase 2: Gross Area: 14.19acres Park, Dedication Amount: l.4lac/es Trail Corridor: l26acoes Park Dedication Requirement: I29acres The. proposed area calculations for all dpdicated ROW is Hsted in Appendix A of the Final Plat Narehve(Z.3Dacres) Density for phase Z. Phase ] and Phase 2 Net Density cameoo lS[i Calculations for oU phases be|ow(nounded): All Phases: Cross Area: 39.84ac Lake Elmo Ave: 02.27ac Trail Corridor J: 003Iac Trail Corridor J� 0036ac Park: 9-0-55ac Net: �6.35ac Net De^sity: 9I/36,35 - 2.50 Phase l: Gross Area-, 25,64ac Lake Elmo Ave: 0I27ac Trail Corridor I: 00l9ac T/aU[orridu' 2: 00.36ac Park: 0055aC Net: 22.27ac Net Density: 46/2l27=2D7 P�-ase2: Gross Area: 14.I9 ac Lake E|nmAve: OOOOac Trail Corridor ^�: 00-13ac Trail Corridor 2: 0I00ac Park: OO.00ac Net: 14,06ac Net Density: 45/14�06 = 3J0 All issues were addressed io-,hePreliminary Plat stage. VvebasicaUyhad the entire development ready for Final Plat before we submitted for Phase l Final Plat. 7helandscaping plan for the entire development was completed for Preliminary Plat. |can submit that p|ao'however, we're working with Wildflower onafew changes toour joint property line that may result in a fevvchaoges—nco in tree totals, but placement. When finalized, wewill m/bmhtothe City landscape architect for approval, Let meknow ifYOU Want what wehave for now nrwait for final. Craig Allen 10850Old County Road /5 Svie2on rhmou,h.mw 55441 [ex�952'Z7o44rI ���uauoov*po,�vao,cnw From; Erni|yBecker [mai!ioI8ecker@|akeelmn.urg] Sent: Monday, March 14,2026 lZ:ZS PM To:[raig@ngonyeacompanyzom Cc: Stephen VVensman<S\wensman@|ahee|mu.o/g> Subject: Final Plat Application Village Preserve 2ndAddhjoo Hi[/ iE' Upon preliminary review ofyour final plat application for Village Presew�e2 Addition 'vveare missing the following items: , Final exact area ca(cu|abonso/parks, trails, & any other ded�catedpublic open space; and estimated values of all dedicated land and improvement (trails, park equipment, sports fields, etc) ofthe 3ndaddition only ° Final proposed area calculations for aUdedicated right'o[waysofthe 2ndadcihonon|v , A statement showing the final density of the project with method of calculating said density show ufthe 2ndaddition on|v " An explanation of how issues have been addressed since the Preliminary Plat phase of the development , Landscaping plan VVeare awaiting commen1skomengineerirg,inthe meandme,please submit the items above. Please let me know if you have questions. E)vi|yBukor CkyP|,n^o, (I/>.)l|.;1k,B:w (i�l'7/|2 'I1If: CITY ()I - LAKE 1.4,4tb.tc.t.ek cnLcLn ou„ VILLAGE PRESERVE 11 & 2nd ADDITIONS LAKE ELMO, MN LANDSCAPE ARCHITECTURAL DESIGN REVIEW MEMO DATED MARCH 30m, 2016 LAST REVIEWED PLAN SET DATED FEBRUARY 24TH, 2015 (15T ADDITION LANDSCAPE PLAN) Outstanding Action Items by Village Preserve 1sT Addition by Project Team 1. Village Preserve Project Team to provide landscape irrigation plans for all commonly held HOA & City R.O.W. areas for submittal / city review, Project Update on Village Preserve 2N° Addition 2, We checked in with Project Landscape Architect 03 29 2016. Phase 2 Landscape Plans are in process and have not yet been submitted to Developer. SINCERELY, LANDSCAPE ARCHITECTURE, INC. STEPHEN MASTEY, ASLA, CLARB, LEED AP BD+C DIRECTOR OF DESIGN 2350 BAYLESS PLACE • ST, PAUL, MN • 55114 PHONE: 651.646,1020 • EMAIL: STEPHEN@LANDARCINCCOM f fit ft!, ti aft r. et, St }If 1 1.4,1, it Olen It Of 1-tiVtifatft,ftt tt ft it. Rat, re. 70,17 MIMI'. ttf SATHRE-BERGQUIST, INC. VIT ,LAGE PRESERVE 2ND ADDITION .6,11:1%.,111 ,24 66. tV°P01' LOCATTON MAP 6.1,11166f '7 4,7,' 6r.1.1 2114 ,.611 tOytJ I 57 • r 4;r1,rf, 1969 - 97, 9 * N61,16'26'6 ,41 Sale16126-66 160 96 3 1 4 '; r 5 6 7e, , - 7.77'41 9 MATCH LINE (SEE SHEET 2 OF 2 SHEETS) 1.17,-Fre SHEET 1 OF 2 SHEETS .1419sT IL:TREF:3 I5 t.ttrtt Sit00=0=00 keel 41,1 tttr SATHRE-BERGOIJIST, INC. VILLAGE PRESERVE 2ND ADDITION 0. 1.18e1:4510211 1:15' 51 11 .., _ po . _ .. ..• .,..,.... ts, .... i 1 3 3 i : , 'Ci 4 4, I ' 5' 4,4•5 fzz fp , ' 13 f ig ,,s I 13 1 3 1 0 LA D14 E11 ---,Ars- - RI tia49,4`,WE 131 SI , 40 411' ee• eee le,. e tt. sttr. JI 3 vt 43 9 5.1,13,1t. 5 ';/1 s 1n4sss 0fir3i.`1611 212 34 7 4 • MATCH LINE s FA, SHEET I 1)I, 2 SI TEETS) fo. 3TRZET :14 y'46,33 411.1.4712trE .S3.51 4", 6;-" - - -t5 5 4 4171, 121: 33! f 5.1S112r23,f Jies ,s9 1144 SHEET 2 OF 2 SHEETS Station #1 3510 Laverne Ave, No. Lake Elmo, MN 55042 65 l -770-5006 March 24. 2016 ***Ve;14,04I41.41%,....4.PrAVil.t.weri. LAKE ELMO FIRE DEPARTMENT Station #2 4259 Jamaca Ave. No. Lake Elmo, MN. 55042 651-779-8882 After review of the VILLAGE PRESERVE SECOND ADDITION, 1 haver the following comments. Spacing and locations of fire hydrants meets requirements. Ensure road widths are in compliance and address no parking if neded to ensure access for emergency vehicles. o I am concerned with the naming of LADY SLIPPER CIRCLE NO.. It is an East/West road, directly in line with 41 Street No. 1 would recommend the continuation of 41' Street No. Reviewed by Greg Malmquist, Fire Chief "Proudly Serving Neighbors & Friends" K��K�OQ��F�U�� '~`�'"'~^'''`'~'~~''"' Date: Nlarch28'2OI6 To: Stephen \mensman,City Planner [c: Chad bakson,P.E,Municipal Engineer From: Jack Griffin, P.E., City Engineer ENGINEERING, inc. Cara Geheve��E. Jack GhffinP.E. Ryan Stennn,x\p.E. Chad |,akson,p.c. Re: Village Preserve Z'dAddition —Final Plat Engineering Review Comments An engineering review has been completed for the Village Preserve Z" Addition development. Final Plat/Final Construction Plans were received on February 23, 2016. The submittal consisted of the following documentation prepared bySathrc'Dergquist, Inc., or as noted: = Village Preserve Phase ZFinal Plat, not dated. ° Village Preserve 2ndFinal Plat Narrative. * Village Preserve ZndAddition Specifications dated February 22.J0IG, = Village Preserve ZndAddition Construction Plans dated February 9'2OI6. STATUS/FINDINGS: Engineering review comments have been provided in two separate memos; one for Final Plat approval, and one to assist with the completion of the final Construction Plans. Please see the following review comments relating to the Final Plat application. FINAL PLAT: VILLAGE PRESERVE ZpoADDITION ° Final Construction Plans and Specifications must be revised in accordance with the Construction Plan engineering review memomn6umdated March 2O,2816. ° Final Construction Plans and Specifications must be prepared in accordance with the City Engineering Design Standards Manual using City details, plan notes and specifications and meeting City Engineering Design Guidelines, = All easements as requested by the City Engineer and Public Works department shall be documented on the Final Plat prior tothe release ofthe Final Plat for recording. m All Dut|Dts to be owned by the Cdy, all easements and all right-of-way as requested by the City Engineer and Public Works department shall be documented on the Final Construction Plans, ° Final Plat should be contingent upon the City receiving copies of fully executed temporary construction easements or property owner permissions in a form acceptable to the City Attorney that allows for the construction and grading activities for all work off -site from the proposed Plat limits. ° All public improvements outside of the Village Preserve site needed to serve the residential subdivision, including the facilities shared with the Wildflower at Lake Elmo development, must be completed prior to the issuance of building permits in the Village Preserve 211 Addition residential subdivision. FINAL CONSTRUCTION PLANS &SPECIFICATIONS ° No construction h/rVU|age Preserve 2d Addition may begin until the applicant has received City Engineer approval for the Final Construction Plans; the applicant has obtained and submitted to the City all PAGE 1 of 2 applicable permits, easements and permissions needed for the project; and a preconstruction meeting has been held bythe [it/sengineering department. • No construction for Village Preserve Z' Addition may begin until there is resolution in regards to the Village Preserve As -built grading for Ponds BN and 4N. Per email correspondence dated March 3 and March O' 2016, pond 3N and 4N grading must be corrected to be within City standard grading tolerances; or a revised Stormwater Management Plan must be prepared and approved by the City and the VBWD. • The Final Plat shall not be recorded until final construction plan approval is granted. ° A separate memorandum will be provided to direct additional plan corrections necessary for 5no| construction plan approval, PAGE 2 of 2 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-35 A RESOLUTION APPROVING A FINAL PLAT FOR THE VILLAGE PRESERVE 2" ADDITION RESIDENTIAL SUBDIVISION WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, CAVSA Land Development, LLC, 10850 Old County Road 15, Suite 200, Plymouth, MN 55441 has submitted an application to the City of Lake Elmo ("City") for a Final Plat for the first phase of the Village Preserve residential subdivision, a copy of which is on file in the City of Lake Elmo Community Development Department; and WHEREAS, the City approved the Village Preserve Preliminary Plat on July 15, 2014; and WHEREAS, the proposed Village Preserve Final Plat includes 45 single family residential lots within a planned subdivision on Outlot C, Village Preserve, P1D Number: 12.029.21.33.0050 in the Village Planning Area; and WHEREAS, the Lake Elmo Planning Commission reviewed the Final Plat on April 11, 2016 and adopted a motion recommending approval of the Final Plat subject to 13 conditions of approval; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Final Plat as part of a memorandum to the City Council for the April 19, 2016 Council Meeting; and WHEREAS, the City Council reviewed the Village Preserve Final Plat at its meeting held on April 19. 2016 and made the .following findings of fact: 1) That the Village Preserve 2" Addition Final Plat is consistent with the Preliminary Plat as approved by the City of Lake Elmo on 7/15/14. 2) That the Village Preserve 2" Addition Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 3) That the Village Preserve 2" Addition Final Plat complies with the City's Urban Low Density Residential zoning, district. 4) That the Village Preserve 2" Addition Final Plat complies with all other applicable zoning requirements, including the City's landscaping, stomi water, sediment and erosion control and other ordinances, except as noted in this report or attachment thereof Resolution 2016-35 5) That the Village Preserve ri Addition Final Plat complies with the City's subdivision ordinance, 6) That the Village Preserve 216 Addition Final Plat is consistent with the City's engineering standards with the exceptions noted by the City Engineer in his review comments to the City dated 3/28/16. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the Village Preserve Final Plat subject to the following conditions: 5) Final construction plans and specifications, shall be revised and approved along with other comments complying with the City Engineer's memorandum dated 3/23/16 prior to the release of the final plat for recording. 6) The applicant shall be responsible for the construction of all improvements within the Lake Elmo Avenue (CSAH 17) right-of-way as required by Washington County and further described in the review letter received from the County dated June 24, 2014, and that no building permits be issued in the second phase until the tumlanes are installed and Washington County's requirements have been complied with. 7) The developer shall follow all of the rules and regulations spelled out in the Wetland Conservation Act, and shall comply with the permit #2015-06 from Valley Branch Watershed District. 8) Prior to the release of the Final Plat for recording, the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore. 9) All easements as requested by the City Engineer and Public Works Department shall be documented on the Final Plat prior to the release of the Final Plat for recording. 10) All outlots to be owned by the City, all easements and all rights -of -way as requested by the City Engineer and Public Works Department shall be documented on the Final Construction Plans. 11) The developer shall provide fully executed temporary construction easements or property owner permissions in a form acceptable the city Attorney that allow for the construction and grading activities for all work off -site from the proposed Plat prior to releasing the Final Plat for recording, 12) The street Lady Slipper Circle N. shall be changed to 41Street Circle N. on the Village Preserve 2' Addition Plat prior to recording. 13) All public improvements outside of the Village Preserve site needed to serve the residential subdivision, including the facilities shared with Wildflower at Lake Elmo, must be completed prior to issuance of building permits in the Village Preserve 2nd Addition. 2 Resolution 2016-35 14) Prior the release of building permits, the developer shall annex the Village Preserve 2nd Addition into the Village Preserve Homeowners Association covenants. 15) That a City approved maintenance plan for commonly held CIC and City outlots and rights -of -ways to be incorporated into the CIC declarations and bylaws and Landscape and Irrigation License Agreement prior to release of the final plat for recording. 16) That a Landscape and Irrigation License Agreement be executed for the maintenance of commonly held CIC and City outlots and rights -of -ways prior release of the final plat for recording. 17) That the Final Landscape Plan for Village Preserve 2" Addition be submitted for approval by the City, including irrigation plans for Village Preserve 1st and 2" Additions per the requested of the City Landscape Consultant, documented in a memo dated 3/30/16. Approval shall be required prior to the release of Final Plat for recording. Passed and duly adopted this 19th day of April, 2016 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2016-35 nx-,'CITY .x' [4���;N/\ ��^^^^~ ^-^,^`' City ofLake Elmo Planning Commission Meeting Minutes mfApril 11,2016 Chairman Kreimer called to order the meeting of the Lake Elmo Planning Commission at COMMISSIONERS PRESENT: Kreinoer, Dunn, Larson, Griffin, Dodson, Fields, Lundquist and Williams. COMMISSIONERS ABSENT: Haggard 8'Larson STAFF PRESENT: Planning Director VVensnnan,&City Planner Becker Approve Agenda: The agenda was approved as presented. Approve Minutes: March 28, 2015 M/S/P; Williams/ move toapprove the March 28, 2016 minutes as amended, Vote: 7'0, motion carried. Public Hearing - Comprehensive Plan Map Amendment Wensman started his presentation regarding the Comprehensive Plan amendment. The City is planning for the Old Village Phase Z street and utility improvement project. 3 parcels have petitioned tojoin the MU3A. Within the proposed MUS/\many properties are currently guided for rural single family and rural area development which is not consistent with sem/ereddevelopment. The identified parcels will bereguidedtVVillage Urban Low Density, Met Council approval isrequired and upon review, the Met Council has requested that the properties within the &9USAbe guided for sexver2d development. Dunn asked how many acres are inthe new area. She wants the motions broke into Z separate motions. She wants toknow what the density range isfor this Village Urban Low Denisty. VVensnnanstated that the range is1.5-2.49per acre. VVensrnanstated that this might need to be continued as the Comp plan requires 3 units per acre for sevvered. Kreinnerstated that there can be pockets as long asthe overall area meets the S units per acre. VVeosnnan stated that hethinks that xvewill get push back from Met Council ifvveuse this guidance. Lake Elmo Planning Commission Minutes; 4'11'l6 Z Public hearing onadding the 3proper-ties opened at7:1Spnn Steve Johnson, 29lSLake Elmo Ave, asked what thedesignation needed tobe. Williams pointed out that the public hearing was only to add them to the MUSA, There were no written comments Public hearing closed at 7:18 pm K4/S/P:VViUianos/Dunn,move toadd findings offact that there isahomeowner petition, that the Met Council staff is in agreement with adding these properties and that there is nosignificant change inproject scopeandcnsttothc[ity. Vote: 7'0,nnmtion carried. M/S/P: Williams/Dodson, move to recommend approval of an amendment to the City's Comprehensive Wastewater Facilities Plan adding 3 nesidentai|pa/ce|», P|D#'s l4.O29.2l.22.O0l9,I4.029.21.Z2.002Oand Z4.OZ9.2l22.002ltothe Village K4USAarea based onthe attached findings, Vote: 7c0l motion carried. M/S/P: Williams/Dodson, move to postpone amending the Comprehensive Land Use Plan by reguiding parcels in the Village MUSA until such time as a new public hearing has been noticed, Vote: 7-[lmotion carried. Dodson is concerned that the existing RS homes will get that Village Medium Density designation. VVensnnanstated that the rezoning should occur shortly after the sewer hook ups occur. Dunn stated that the maps are different in the packet than what was shown tonight. She would like things clarified and simplified. Public Hearing — Rezoning the Inwood Water Tower site to PF The City's Inwood WaterLower site is currently zoned Rural Residentail and essential services are guided inthe Comprehensive Plan asPub|ic/Park. The requiest is to rezone the |nvvVnd vvatertovverto PF— Public/Semi Public. This is 1.44 acre parcel owned by the City. Public hearing opened at734pnn Noone spoke and there were nowritten comments. Public hearing closed at7:35pnn Lake Elmo Planning Commission Minutes; 4-11-16 M/S/P:Lundquist/Williams, move to recommend approval of the rezoning of the Inwood VVate,tovversite P|D#28.O29.21.42.0OU3, from the RR—Rura/ Residential Zoning District to the PF— PF Public or Semi -Public zoning district, Vote: 7'0, motion carried. M/S/P:Williams/Dodson, proposes an amendment to include based on the findings presented inthe staff report, Vote: 7-0,motion carried. Business Item — Village Preserve nd Addition Final Plat VVensnoan started his presentation regarding Village da�e Preserve I addition. This application is to Final Plat 0ut|ot[ into 4Ssingle family homeaxand a .l3acre out|ntfor a trail. This final plat isconsistent with the preliminary plat. The Fire Chief would like the street named Lady Slipper Circle on the plat map changed to4l^`Street Circle. VVensnnanwent throughthcfindings offact and I3conditions of approval, one ofwhich isconstructing aturn lane onLake Elmo Ave, Building permits will not beissued until the turn lane isconstructed. Dodson pointed out afew technical changes. Healso asked ifthe HOAhad been established yet. VVpnsnoanstated that the documents have been drafted, but beyond that heisnot sure. Craig Allen, GWSA, talked about the drainage of the development and the shared pondingwith Wildflower. The irrigation and landscape plan was all done atonce and should not bedifficult tofinish upfor phase U. Dunn asked about the sidewalk and trail system and why they are different widths. Allen went through the trail system. K4/S/P: Williams/Dodson, move to approve the Village Preserve Zrdaddition Final Plat with the 13 conditions of approval as drafted by Staff based on the findings of fact listed in the staff report as amended, Vote: 7-0, motion carried. Business Item — Zoning Text Amendment Noise Ordinance Planner Becker explained the proposed ordinance as requested by the City Engineer. The staff would like feedback from the Planning Commission prior to the public hearing scheduled onApril ZS",2Ul6. Dodson likes the Oakdale ordinance better than either version of the Lake Elmo ordinance. Heprefers talking about how loud something isand hours vs. types nf equipment allowed. Heisalso wondering what the penalties are for violations. Becker stated that the penalty isoutlined inordinance lU.98. Lake Eli -no Planning Commission Minutes; 4-11-16 4 Dunn isconcerned about K4P[Astandards, but does not see those standards anywhere. Wensman stated that it was previously discussed during the Hecker wedding venue and states what the noise limits are. Williams thinks there should he a reference to those standards. VVensrnanstated that hedoes not think itisnecessary asour numbers come from those standards. Dunn feels that the current ordinance protects the current residents and does not feel it should change. Kreinnerdoes not see aneed tnchange the noise ordinance. He lived through it in 2014with Hammes Estates and they worked weekends and it was miserable. They could not enjoy their property that vvhV|e summer. Fields would rather have exemptions Vnaproject byp jectbadsnatherth8nchen0e the ordinance. Williams istroubled bvthe inclusion ofSaturday. Hewould rather see the ordinance allow public projects tobccxennp\rd. Williams would like to suggest that insection 1A,construction activity isallowed from 7ann-7pnnduring the week, but nothing onSaturdays. |nthe last section where it talks about public projects, aUovv Business Item — Zoning Text Amendment — Open Space Preservation Ordinance Business Item — 2016 Planning Commission Work Plan Council Updates — April S,2BlGMeeting I. Savona 4«'addition Developer Agreement —passed. Z. EastnnViUageParkP|an—passcd. 3. Pa|rnquistCommercial Wedding Venue |UP—Pnstpnned. Staff Updates l. Upcoming Meetings a. April Z5,2016 b. May lO,1016 Commission Concerns Meeting adjourned at9:5Opnn Respectfully submitted, Joan Ziertnnnn Planning Program Assistant Lake Elmo Planning Commission Minutes; 4-11-16 TII CITY MF -\KE FLN 0 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Y COU CIL CO U ICA PO DATE: April 19, 2016 REGULAR ITEM # 204_ RESOLUTION 2016-34 Inwood 3rd Addition Residential Subdivision — Final Plat and Final PUD Stephen Wensman, Planning Director Clark Schroeder, Interim City Administrator Planning Commission Jack Griffin, City Engineer S UGGESTED ORDER (..W 'BUSINESS: - introduction of Item ...... ........... .....„,Community Developmentrector Report/Presentation................. ....... „ ....Community Development 'Director - Questions from Council to StiT Mayor Facilitates - tOr Motion ..... . ..... .... Mavor & City Council - ............ Mayor & City Council - Action on Motion......... ........... ...... Mayor Facilitates POLICY RECCOMENDER: The Planning Commission is recommending that the City Council approve a Final Plat and Final PUD request from Hans Hagen Homes for the third addition of a planned unit development to be located east of Inwood Avenue and south of 10th Street within the City's I-94 corridor planning area. The Final Plat and PUDt had included 68 single-family lots, however to avoid the need to construct a temporary turnaround, the final plat will be 67 lots and one additional outlot. The Planning Commission considered the final plat at its March 14, 2016 meeting and a summary of the Commission's report and recommendation is included below. FISCAL IMPACT: The developer agreement includes a detailed accounting of any development costs that will be the responsibility of the developer and/or the City. SUMMARY AND ACTION REOUESTED; The City Council is being asked to consider a request from Hans Hagen Homes for approval of a Final Plat and Final PUD associated with the -- page City Council Meeting [Regular Agenda hew 18aJ April 19, 2016 third phase of the InWood Planned Unit Development (PUD). The Final Plat and PUD consists of 67 single family lots and seven outlots that will re -subdivide Outlot J, Inwood lst Addition and the related construction plans for the improvements necessary to serve the 67 single family homes. Outlots C, D, and E, 0.29, 0.40 and 0.68 acres respectively, are infiltration basins that will be dedicated to the City. Outlots A, B, F and G will be held by the developer to be replatted in a future phase. The Planning Commission reviewed the final plat at the March 14, 2016 meeting. At the Planning Commission rneeting, several errors to the Staff report were noted. Island Trail will be platted to 10th Street, but only constructed to the northerly extent of the new lots. The 3rd Addition includes an extension of the sidewalk along Island Trail and a new trail through Outlot D as well as in the City Park extending to le Street to the north. Also, in several places 2nd Addition was referenced rather than 3rd Addition. On March 14, 2016, the Planning Commission recommended approval of the Inwood ri Addition Final Plat and Final PUD Plan subject to 10 conditions of approval. Since the Commission's review, Staff had the South Washington Watershed District (SWWD) review the infiltration basin design based on concerns with the detail. The SWWD provided recommended changes to the developer that are attached to this memorandum and are now a condition of approval. The condition related to the Final Plat lots 11 and 12, Block 4 has been complied with and the change has been reflected on the attached Final Plat. The attached resolution lists ten conditions of approval. Since the Planning Commission review and to address an Engineering requirement for a temporary cul-de-sac, the developer has removed one lot and has turn it into an Outlot G for future development as reflected on the attached Final Plat. The suggested 11701i011 to adopt the Planning Commission recommendation is as fillows: "Move to adopt Resolution No. 2016-34 approving the final plat for Inwood 3rd Addition with the findings in the staff report" LEGISLATIVE HISTORY/PLANNING COMMISSION REPORT: The Planning Commission considered the final plat at its March 14, 2016 meeting, and recommended approval of the request as presented with one additional condition. The Planning Conunission adopted a motion to recommend approval of the final plat consistent with the findings as noted in the attached resolution. The motion passed unanimously. BACKGROUND iNFORMATION(SWOT): Strengths The proposed plat is consistent with preliminary plat and creates 67 new buildable lots and one outlot from a larger outlot that was set aside for future replatting. Weaknesses • None Opportunities • The request for third addition is based on strong demand for the lots within the development. -- page 2 -- City Council Meeting [Regular Agenda Item I8aJ April 19, 2016 Threats None RECOMMENDATION: The Planning Commission and Staff are recommending that the City Council approve the final plat for Inwood 3rd Addition. The suggested motion to adopt the Planning Commission recommendation is as follows: "Move to adopt Resolution No. 2016-34 approving the final plat Or Inwood 3rd Addition with the findings in the staff report" ATTACHMENTS: I. Resolution No. 2016-34 2. Final Plat 3, Planning Commission Staff Report and attachments — 3/14/16 4. Planning Commission Minutes — 3/14/16 5. SWWD Infiltration Basin review email 3/30/16 10. CGwmne- n (11. 414N, st Uvt+4,. _ Y<( 4nnnsa to wr:t7s: ,.nt'A a on a+;s_SC ft ::14,<e L:7s„r ;u><,.:nV,....,< Y,t+NHG C MCJC+ Cr+ n* .AN Etrva ...NI ",allrc 2i2-2222'2' rv. Iona! land Surveyors OUTLOT F 10 OUT1OT E EASEMENT DETAIL 114.. SCAt T.) 0UTIOT G'e T ANW iYr24'i' OUTEOT A NORTH SCALE IN FEST NN :E£`: ; 22,20 4 24 rA7.Tu, 2ANGE 11 2i 52 CRY G` (AKE ELA9P OUTIOT1 3 4 5 6 17 8' INS;ETI A HUET20f3S,EiEETs _ I- 9rH RACE NORTH 081EOT C 9TN PLACE NOQ'TH gg'I C'HFFIY ,"="" "" 1F9d w.a AF SCx lY s, ,,,'YhT3v/3 wiN 1+5 .,¢. Od ,g0 r. SHEET 1 OF 3 SHEETS E.,G. RUII & SONS, INC. Professional Land Surveyors T I T INSET A - - 9774PLACE NO:27/4 4.44 _44,7g4,444. 0011.0T C 4444 29 : f4741e4I'V, 9714 PLACE NORTW /C 4) 4r2 .10 R4 at, '121 r1819 18,!.1.1 17 A2;Iffs14,7,,, r919,99, ett SISTV $5 rfe.,{0 99,9,999.9 99999 ,t9999,92 St5TEtt 9,99 elt o fios999,9 999, 9 9,999 9,9 4,4, 4,4r1 Pflrr kii44`44fg,ife467470',4'54f;t341,X1‘ EASEMENT DETAIL Li41,4 4,4,, ARC tr. ZAWNG (NW ro sediT) 1 aae,5, NORTH scAtc. IN FEE? t 99, 9 9199, 4,4 VICINITY MAP NOT TO SCALE i4,7`.-V44-i14-4 ;WV SECTriT3 19 9,11.71,91,91,GF n was- amo 591112013 SHEETS OUTROT 0 u r^�ACL` nOR + Pr©fess`sonai i and Ssar'ie ViCINIT I ROT 10 `w'P,F S$CT# 33.!Was.CT 't= EytiC7 :G yt'S1 NORTH FEET CITY OF LAKE ELIVIO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-34 A RESOLUTION APPROVING A FINAL PLAT AND FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR INWOOD 38° ADDITION PLANNED UNIT DEVELOPMENT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN has submitted an application to the City of Lake Elmo ("City") for a Final Plat and Final PUD Plan for InWood Third Addition Planned Unit Development, a copy of which is on file in the City of Lake Elmo Planning Department; and WHEREAS, the City approved the InWood PUD General Concept Plan on September 16, 2014; and WHEREAS, the City approved the InWood Preliminary Plat and Preliminary PUD Plan on December 2, 2014; and WHEREAS, the proposed InWood 3"I Addition Final Plat and Final PUD Plan includes 68 single family residential lots within the single family residential portion of the 157.2-acre InWood planned unit development located in Stage 1 of the 1-94 Corridor Planning Arca; and WHEREAS, the Lake Elmo Planning Commission held public hearing on March 14, 2016 to consider the Final Plat and Preliminary PUD Plan request; and WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending approval of the Final Plat and Final PUD Plan subject to 10 conditions of approval; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Final Plat and Final PUD Plan as part ol' a memorandum to the City Council for the April 19, 2016 Council Meeting; and WHEREAS, the City Council reviewed the InWood Final Plat and Final PUD Plan at its meeting held on April 19, 2016 and made the following findings of fact: 1) That the procedure for obtaining approval of said Final Plat and Final PUD plans is found in the Lake Elmo City Code, Sections 153.08 and 154.750. 2) That all the requirements of said City Code Sections 153.08 and 154.750 related to the Final Plat and Final PUD plans have been met by the Applicant. Resolution 2016-34 3) That the proposed Final Plat for InWood 3rd Addition consists of the creation of 68 single-family detached residential structures. 4) That the InWood 3rd Addition Final Plat and Final PUD Plan is consistent with the Preliminary Plat and Plans as approved by the City of Lake Elmo on December 2, 2014. 5) That the InWood 3rd Addition Final Plat and Final PUD Plan is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 6) That the InWood 3rd Addition Final Plat generally complies with the City's Urban Low Density Residential zoning district, with the exceptions as noted in the approved Preliminary PUD Plans and as further specified in Resolution No. 2014-094. 7) That the InWood Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as noted in this report or attachment thereof. 8) That the InWood 3rd Addition Final Plat complies with the City's subdivision ordinance. 9) That the InWood 3rd Addition Final Plat and Final PUD Plan complies with the City's Planned Unit Development Ordinance. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the InWood 3rd Addition Final Plat and Final PUD Plan subject to the following conditions: 1) All easements as requested by the City Engineer shall be documented on the Final Plat prior to the execution of the final plat by City Officials. 2) All conditions/comments from the City Engineer's review memorandum dated 3/10/16 be complied with prior to the execution of the final plat by City Officials. 3) That the Landscape Plans and Irrigation Plans be reviewed and approved by the City's Landscape Architect before a building pennit may be issued for any structure within this subdivision. 4) A Common Interest Agreement concerning management of the common areas of InWood 3rd Addition and establishing a homeowner's association shall be submitted in final form to the Community Development Director before a building pennit may be issued for any structure within this subdivision. 5) The applicant shall also enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat, 6) The final plat and final development plans shall include provisions satisfactory to the City that no structure be located within 15 feet of any storm water improvement (include pipes and catch basins). Resolution 2016-34 7) Retaining walls within rear yard utility easements shall be clearly documented and shall be owned and maintained by the InWood homeowners' association. All costs associated with protection, replacement, or maintenance of retaining walls due to any work in easements by the City shall be the fa responsibility of the HOA. S) That the trail in the east buffer area be constructed to 10th Street with the 3rd Addition development, before a building permit may be issued for any structure within this subdivision. 9) All trails within and adjacent to the 3rd Addition development be constructed betbre any building permits are issued for any structure within this subdivision. 10) That the infiltration basin design be revised to comply with the South Washington 'Watershed District's recommended changes as specified in the email dated 3/30/16. Passed and duly adopted this 19th day of April, 2016 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2016-34 Stephen Wensmman From: Schilling, Andrew ^aychiUingqgdiwoodbury.muus` Sent: Wednesday, March 30,JOl6L43PK4 To; ]ohnRosk Cc Loomis, John, Moore, Matt,�]enniThompson: Stephen Wensman Subject: RE: Inwood Landscape Plans Hello, John. See mycomments and recommendations below regarding the latest filtration basin plans you provided (plans dated 3/l7/16). Inwood Filtration Basins - SWWID Recommendations and Comments: l.Filtration Basin Amended Soil Media: a. As the majority of the basin bottom is covered by a dry creek bed (vs. vegetation), it is recommended the filtration media bevery lean onorganics, following K1NStormatorK4anua|'s updated Mix 8with DSY&Sand, l5Y6organic matter (MnDOTgrade Icompost and/or Peat) where the soil mixture has aphosphorus index between lZand 38 mg/kg per Meh|ichIII (or equivalent) test. b. For more information on Mix http://stormwater.pca.state.mnus/index.php/[omparison_of_proo_and_cons_of_bioretenhon_suU_mixes 2. Filtration Basin onderdrain: a. 6ectexti|efabriu Geotextile fabric is no longer recommended around underdrains (due to clogging/failure issues). Use choking stone (minimum 2" thickness between filtration media and larger diameter washed stone adjacent to pipe) in place ofgeutexti|efabric. b. Ensure there are |nspection/deanootrisers at upstream and downstream ends nfthe vodo/dmin (at minimum) c. Add a gate valve at the downstream end of the underdrain (just before underdrain outlet) to allow for performance optimization. d,The Minnesota StnrmwaterManual provides more information /e8and)nAunde,dra}ns: http://stormwate/.pca.state.mn.vs/index,php/Dedgn_criteria_for LfUtradon 3.Ensure top ofaUlandscape material (top ufsod thatch, sh/eddedhardwood mulch, top ofstone (dry creek bed) is set Z" below ribbon curb to allow sheet flow runoff to remain as sheet flow entering the filtration basin area. 4.Comments uoLandscape Notes: a. Note 2: Vinyl edging tends to be a maintenance issue in locations where stormwater flows must cross consider steel edging nrgrade toensure flows donot cross edging locations b.Note S: Geotextile fabric is not recommend under the dry creek bed within the filtration basin's level bottom. However, for maintenance and erosion control purposes, geotexti|efabric isrecommended under dry creek bed sections adjacent tothe ribbon curb and other side slopes. Andy Andy Schilling Watershed Restoration Specialist South Washington Watershed District aohiU|ng@ciwoodbury. mnus 651'714'3717 Click for Directions ----- Original Message --' From:JohnRask[mailtnjnssk@M|H0k4Elooml Sent: Monday, March Z&Z0163:1lPM To: Schilling, Andrew Cc: Loomis, John; Moore, Matt; ]enniThompson Subject: RE: Inwood Landscape Plans Andy, |apo|ogize The e-mail | sent last week got bounced back. |tmust have been too large. | was trying tosend you the complete grading plan along with the updated landscape plans. We've made afew adjustments based onthe suggestions nf the Oty'slandscape architect. These are still filtration basins with ondendrains. They are midabe|edonour landscape plans asinfiltration basins. | will correct this. You will find the filtration basin detail with the soil amendments specified on page 7 of the grading plan. This detail is the same asthe original submittal. As previously mentioned, there isa homeowners association that bobligated to maintain these basins, Thanks' John ----- Original Message -- Fnom:John Rask Sent: Friday, March Z5'ZDl68:44Ak4 Tu:'SchiUing,Andrem/' Cc: swensman@»|akee/n^o.org;Loomis, John; Moore, Matt; ]enniThompson; Stephen K4astey Subject: RE: Inwood Landscape Plans Andnnw, Attached are the landscape plans for the islands. Please feel free to call menre-mail with any questions. Thanks' John Rask I VP Land M/I Homes of Minneapolis, LL[ Office: (/63)58G-72OZ | Mobile: (612)918'9909 ----- Original Message --' � From: Schilling, Andrew [maikooschi|Ung@ciwoodbuny.mnus] Sent: Thursday, March I4,Z0169:39AM To: John Kask [c: sw/ensman@|akpe|mu.oqg;Loomis, John; Moore, Matt Subject: RE: Inwood Landscape Plans John, We need more information from you to clear up inconsistencies with the basin plans: 1. We've seen several different landscape plans for these basins - send the most current to us. - my comments regarding the basin final cover last week were based on plans dated 3-26-15 2. These basins were originally permitted asfiltration basins with undevdminc|s this still the plan? include details onsoil amendments These are acritical part ofthe stonnwatermanagement plan for the site, soweneed toensure they are built for long- term tunctinna|by. Thanks, Andy Andy Schilling Watershed Restoration Specialist South Washington Watershed District oohiUing@ciwoodbury.mnus 651'714'3717 Click for Directions Original Message -- From:Loomis, John Sent Thursday, March 24' 20168:36AK4 To: Schilling, Andrew Subject: FW: Inwood Landscape Plans JnhnL*nmis/5VVVVD 651-714-3714 Origina|Message----- From: Moore, Matt Sent: Wednesday, March 2].ZOl63:34PK4 To: Loomis, John Subject: FW: Inwood Landscape Plans Matt Moore Administrator South Washington Watershed District Z302Tower Drive Woodbury, KXNSS125 P:6Sl7l4.37Z9 [:65I2497096 nomoore@ci.woodbuny.mnus wwwswwdmn.o[g Click for Directions ----- Original Message '-- Fnom: Stephen VVensman[mai|to:SVVensman@|akee|mo.org] Sent* Wednesday, March I3,ZOl63:l3PM To: Moore, Matt Subject: Inwood Landscape Plans I have attached the landscape plans for Inwood and you can see that the landscape plans for the infiltration basins show only rocks with noplants. The grading plans do not match the landscape plans. The developer plans on installing without native plants. Again, please let meknow ifyou have any questions. StephenNAensman Planning Director City ofLake Elmo 651-747-3911 ILI CITY OF LAKE ELMO ITEM: SUBMITTED BY: Stephen Wensman, Planning Director REVIEWED BY: Jack Griffin, City Engineer Emily Becker, City Planner PLANNING COMMISSION DATE: 3/14/16 AGENDA ITEM: — BUSINESS ITEM CASE# 2016-01 Inwood 3rd Addition Final Plat and Final Planned Unit Development SUMMARY AND ACTION REQUESTED: The Planning Commission is being asked to consider a request to approve a Final Plat and Final Planned Unit Development (PUD) for Inwood 3rd Addition to create 68 single family. Staff is recommending approval of the request subject to compliance with the conditions listed in this report. GENERAL INFORMATION Applicant: Hans Hagen Homes (John Rask), 941 NE Hillwind Rd. Suite 300, Fridley, MN Property Owners: Hans Hagen Homes (John Rask), 941 NE Hillwind Rd. Suite 300, Fridley, MN Location: Outlot J, InWood IAddition. Request: Application for Final Plat and Final PUD approval of a 68 unit residential subdivision to be named Inwood 2nd Addition. Existing Land Use and Zoning: Vacant land —within Inwood Final Plat area. Current Zoning: PUD/LDR — Low Density Residential Surrounding Land Use and Zoning: Completely surrounded by residential lots or vacant land within Inwood. Adjacent to storm water pond and future single family residential lots. Corrunercial/PUD to the east, LDR/PUD to the north and south, RE to the east, Comprehensive Plan: Urban Low Density Residential (2.5 - 4 units per acre) Histoiy: The City Council approved the general concept plan for the Inwood on September 16, 2014, the preliminary plat on December 2, 2014 and the Final Plat on May 19, 2015 for phase 1. Inwood 2nd was approved on 9/1/15. Deadline far Action: Application Complete — 2/29/2016 60 Day Deadline — 4/19/2016 Extension Letter Mailed — No 120 Day Deadline — N/A Applicable Regulations: Chapter 153 — Subdivision Regulations Article 10 — Urban Residential Districts (LDR) BUSINESS ITEM 5B 2 Article 16 — Planned Unit Development Regulations §150.270 Storm Water, Erosion, and Sediment Control REQUEST DETAILS Hans Hagen Homes is requesting Final Plat and Final Planned Unit Development (PUD) approval of lnWood 3rd Addition, replat of Outlot J, InWood 1 Addition. The final plat will result in 68 single family lots on 20.2 acres, 3 fewer lots than the approved preliminary plat, resulting in slightly larger lots in the third phase. Consistent with the preliminary plat, the plat will create three new street islands, Outlots C, D, and E, which are stormwater amenities within the streets. The remaining undeveloped land is being replatted into Outlots F, A, and B. Island Trail will be completed, connecting it to 10'1' Street N. (CSA_H 10) in this third phase. There is no parkland dedication in this phase. All parkland dedication was dedicated with the first phase. No trails are proposed with this plat, however, Staff is recommending that the proposed trail in Outlet L, Inwood Addition, directly to the east, be installed up to the north edge of the area being platted or competed all the way to 10th Street N. The City's subdivision ordinance establishes the procedure for obtaining final subdivision approval. A final plat can only be approved if it is in substantial conformance with the approved preliminary plat. It should also be noted that there were a series of conditions of Preliminary Plat approval that have not been met by the applicant, which will be required prior to issuing building permits in the 3rd phase of this development. Staff has reviewed the final plat and found that it is generally consistent with the preliminary plat. The developer will need to follow all approved development and construction plans for this area. REVIEW AND ANALYSIS The lnWood 3"1 Addition final plat is in conformance with the preliminary plat with the exception that it contains 3 fewer lots. As a result of the lot reduction, some of the lots have gotten slightly larger. The change affects, Blocks 3 & 4. The proposed reduction does not impact any infrastructure and overall is an improvement, providing more lot area for home sites. Staff is recommending a revision to the lot line configuration of Lots 6, 7, 8, 11 and 12, Block 4. The staff recorrunended revisions will not signific-antly affect lot area, however it will slightly increase in the size of Outlot F. The proposed Staff revisions are attached to this staff report. In addition, the 3rd Addition development plans show no trail additions. Staff is recommending the planned trail within the east buffer area be constructed to the 10th Street as part of this phase of development to eliminate potential objections to a public trail near individual lots as they get constructed and residents move in. The preliminary plat and plans for InWood were approved with conditions. From that preliminary plat approval, the following conditions remain outstanding (Staff has provided comments related to each condition in bold italics): 3) The preliminary landscape plan shall be updated to address the review comments from the City's landscape architecture consultant as noted in a review letter dated November I 8, 2014, The Chp!'s landscape architect has reviewed phases 1, 2 and 3 and has submitted review comments on February 74, 2016 and March 8, 2016. To date, there are no approved landscape plans or irrigation plans for Inwood Jr — 3rd Addition. Compliance with the Landscape Architect's conzments and approval of the plans shall be required prior to release of building permits in the 3rd phase. BUSINESS ITEM I 0) All center median planting areas as depicted on the preliminary plat and plans shall be owned by the City of Lake Elmo and maintained by the Horne Owners Association. The applicant shall enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park, trails, or open space on the final plat. There is lio signed maintenance agreement. An approved and executed maintenance agreement shall be required prior to the release of building permits in the 3rd phase. I 6) The developer shall provide landscape material along the west side of Pond #200 to the satisfaction of the City's landscape consultant. The phase 1, 2 and 3, and the .5'h Street landscape plan shall be reviewed and approved by the City's Landscape Architect prior to release of building permits in the 3" phase. 18) The developer shall install a multi -purpose trail along 10th Street between "Street 13" and Inwood Avenue. This condition will be addressed in a fitture phase. Any conditions that would still apply to the second addition are included as part of the Staff recommendation below, Based on the above Staff report and analysis, Staff is recommending approval of the final plat for Inwood 3rd Addition with any conditions from the resolution of approval for the first addition final plat that are still relevant for the proposed subdivision. The recorrunended conditions are as follows: Recommended Conditions of Approval; 1) All easements as requested by the City Engineer shall be documented on the Final Plat prior to the execution of the final plat by City Officials. 2) All conditions/comments from the City Engineer's review memorandum dated 3/10/16 be complied with prior to the execution of the final plat by City Officials. 3) That the Landscape Plans and Irrigation Plans be reviewed and approved by the City's Landscape Architect before a building permit may be issued for any structure within this subdivision. 4) A Common Interest Agreement concerning management of the common areas of InWood arid establishing a homeowner's association shall be submitted in final form to the Planning Director before a building permit may be issued for any structure within this subdivision. 5) The applicant shall also enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 6) The final plat and final development plans shall include provisions satisfactory to the City that no structure be located within 15 feet of any storm water improvement (include pipes and catch basins). 7) Retaining walls within rear yard utility easements shall be clearly documented and shall be owned and maintained by the InWood homeowners' association. All costs associated with protection, replacement, or maintenance of retaining walls due to any work in easements by the City shall be the full responsibility of the HOA. BUSINESS ITEM 4 8) That the trail in the east buffer area be constructed to 10th Street with the 3rd Addition development. 9) That lots 1 l and 12, Block 4 be reconfigured as recommended by City Staff. DRAFT FINDINGS Staff is recommending that the Planning Commission consider the following findings with regards to the proposed Inwood 2"d Addition Final Plat: That all the requirements of City Code Section 153.08 related to the Final Plat have been met by the Applicant. That the proposed Final Plat for Inwood 3rd Addition consists of the creation of 68 single- family detached residential structures. That the Inwood 3rd Addition Final Plat is consistent with the Preliminary Plat and Plans as approved by the City of Lake Elmo on December 2, 2014. That the Inwood 3rd Addition Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. That the Inwood 3'd Addition Final Plat generally complies with the City's Urban Low Density Residential zoning district except as previously approved as part of the Inwood PUD. That the Inwood 3rd Addition Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as previously approved as part of the Inwood PUD. That the Inwood 3rd Addition Final Plat complies with the City's subdivision ordinance. RECCOMENDATION: Staff recommends that the Planning Commission recommend approval of the Inwood 2"d Addition Final Plat with the 4 conditions of approval as listed in the Staff report. Suggested motion: Wove to recommend approval of the Inwood 3rd Addition Final Plat with the 9 conditions o approval as drafted by Staff based on the findings offact listed in the Staff Report." ATTACHMENTS: 1. Application Forms 2. Inwood 3rd Addition Final Plat 3. Inwood 3`d Addition Inset B (3 pages) 4. Inwood 3rd Addition Final Plans BUSINESS ITEM SUGGESTED ORDER OF BUSINESS: - Introduction. Planning Staff Report by Staff ..... ..... ..... Planning Staff - Questions from the Commission ..... ..... Chair & Commission Members - Public Comments ....... ..... Chair Discussion by the Commission Chair A:. Commission Members - Action by the Commission ....... . ....... Chair & Commission Members BUSINESS ITEM 11V K1*(11E1W1:Pg4q! ‚ioz" CEIVED JAN 1 9 2016 CITY OF LAKE ELMO lasup0e.uP0,1ertanmitolipPe0:13iimepacriCiacqu�4p9Ai111114119WFARd 01'i&'et tqusJnpid veralidel0441 1.1 paullineVe ObSuetdo 09J 9111 ariMuoini-le Jotilinl I 10.01Pframicr eifiNigiuLui.P0 WON urifps)1pip;f0 6flitiezoilllo suoliparl erte•Jaelde gig pueisseTeinAlini pue peal um ittn e&poinhoweigaleii -"'-‘444ed MO 1114011-614#04911 00 9E COW,/ trLi S 9 ot3-9 ' :uolsikiOns peocIar0 LIVRILrolutpgitaB %It/ (L 4-'14 :uoijdus9 ai C&o) idim r (2 • 1....,rtlps Sb.ippV) APO-dald w-0141) vii104--ryea maippvliatug 04) A Vi611°Lici of'— ,,t) 40-115 :SS'ar pp v __;)77 0/ /ova- :,1811.041p, P ' Lerlys 011\1112 UMV1 AO 7114,1. oy ;sgaIPPV`rue 4-4 474_ 4t.ouciqd :sEtipp'v 'IL1tnittidy NOLO/ addl irld WNW' NO Rocalyert. Rewired By: Perml #: 71.11!. CITY OF 51-747-39H LAKE ELMO 3800 LatrnerkmeNorth rro, MN 5042 LAND USE APPLICATION 0 Cmpreherisive Plan 0 Zoning District Amend 0 Zoning Text Amend 0 Veriance'(see beim) 0 Zoning Appeal D Conditional Use Permit (C.U,P.) 0 Flood Plain C.U.P, 0 Interim Use Permit (1.1.1.13,) 0 Excevaling/Grading 0 Lot Lin -a Adjustment 0 Minor Subdivision 0 Residential Subdivision Sketch/Concept Pfau 0 PUD Concept Plan 0 PUD Preliminary Plan i PUD Final Plan APPti-wit Address:2V Phone # 74 3 Ern* Arld res s: Fee Owner: Address: Phone # Email Mdr�ss Properly Location (Address and Complete (long) Lagel Desalption: Detail o u • ___E;n4---) /a/g--) irrt •Vartance Runtests: As outlined In Section 301.060 C. of Via Lake Elmo Municipal Code, the applicant must demonstrate practical difficulties before a variance can be granted. The practiced difilcuhies related to this application are as folk:Jilts; In signing Ibis applIcailon, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning ordinance and current administrative procedurna. I further acknowledge the lea explana6o4i a outlined In the application procedures end hereby agree to pay all statements received from the City pertaining to additional application expense. Signature (gawk -ant: Signature of fee Dime- c.) Final Plat and PUD Final PlanNarrative Hans Hagen Homes January 17, 2016 2. Written Statements a. List ofconiaci information: Applicant John Rask Hans Hagen Homes 941 NE Hillwind Road, Suite 300 Fridley, MN 55432 763-586-7200 Property Owner Tom Schuette Inwood 10 LLC 95 South Owasso Blvd. E St. Paul, MN 55117 651-484-0070 Surveyor Dan Obermiller EG Rud and Sons, Inc. 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 651-361-8200 Civil firmineer Brian Krystofiak, PE Carlson McCain, Inc. 248 Apollo Drive, Suite 100 Lino Lakes, MN 55014 763-489-7905 Wetland Consultant Melissa Barrett Kjolhaug Environmental 26105 Wild Rose Lane Shorewood, MN 55331 952-401-8757 b. A listing of the following site data: Address, current zoning, parcel size in acres and square feet, property identi cation number(s) (P1D), and current legal description() See attached. c. Final Subdivision and Lot Information i. InWood 3RIAddition ii. Lot Tabulation — see attached plat and table. The 3rd addition plat includes a total of 68 lots, which is a reduction of 4 lots from the approved preliminary plat. iii. There is no park land dedicated in this phase. iv, Outlot A wetland is 17,773 sq. ft., buffer is 16,089 square feet v. 5.5 acres of public right-of-way. d. An explanation of how issues have been addressed since the Preliminary Plat phase of the development; The final plat for the 3rd Addition. is consistent with the preliminary plat and conditions of approval as discussed below. The applicant has reduced the numbers of lots in this area of the neighborhood by 4 lots. This change is being made to increase the size of the remaining lots for larger homes. Conditions of Preliminary Plat Approval: The applicant shall work with Community Development Director to name all streets in the subdivision in a manner acceptable to the City prior to the submission of final plat. Response: The Community Development Director has supplied street narnesJbr the entire plat, 2. The City and the applicant shall reach an agreement concerning the location and dedication of land associated with the proposed water necessary to provide adequate water service to the lnWood project area prior to the acceptance of a final plat for any portion of:the PUD area, Response: The applicant and City have agreement un the,final water system design. The property owner, htwood 10 LLC. has provided land jOr afuiure City water tower. 3. The preliminary landscape plan shall be updated to address the review comments from the City's landscape architecture consultant as noted in a review letter dated November I 8, 2014. 2 Re.yonse: fhci application has submitted revised plans to the City addressing the above. LandscapinglOr the irst phase and 51/! Street has been partially installed. 4. Prior to the submission of a final plat for any portion of the lnWood PUD, the developer shall work with the City to determine the appropriate park dedication calculations for the entire development area. Response: The Park Dedication require/2e.rds were determined with the Final Plat for Inwood. Outlol L. Inwood is being dedicated to the Cityforliaure pork. 5. As part. of any development agreement that includes improvements to one of the adjacent County State Aid Highways (CSAH 13 and 10 Street), the City and the developer shall determine the appropriate responsibility for the cost of these improvements. Response: There are no improvements or connections planned to either CSAH 13 or 10th Street with this phase. Cost sharing was determined and agreed upon }vith the Inwood final plat for CSAH 13 and fitnds were provided by Hans Hagen Homes. 6. The applicant must enter into a separate grading agreement with the City prior to the commencement of any grading activity in advance of final plat and plan approval. The City Engineer shall review any grading plan that is submitted in advance of u final plat, and said plan shall document extent of any proposed grading on the site. Response: The applicant entered into a separate grading agreement with the City and has graded the property consistent with the approval. 7. The applicant shall continue to work with the City on the final design of 5d'Street, and in particular, the transition from the InWood MD to properties located further to the east (including the Boulder Ponds development and land owned by Bremer Financial Services), Response: The applicant worked with the City on the final design and has constructed 51/1 Street through the project site. 8, The utility construction plans shall be updated to incorporate the recommendations of the City Engineer concernini.; the appropriate location and size of sewer services through the PUD planning area, including any requested oversizing of these facilities to service adjacent properties. Response: The utility plans were updated and resubmitted to the City Engineer prior to the approval of the Inwood Final Plat. 9. The proposed public street access to 5mStreet from Streets D2 and the southwest park area (Park 1) shall he eliminated from the preliminary development plans in order to hying the proposed spacing into conformance with the City's access spacing guidelines. Staff is requesting that the developer continue working with the City to determine the most appropriate access into and out of the southwest park area, Response: This change was made to the pv111211,7(10) plat. The change does• not impact this phase of the neighborhood. 10. All center median planting areas as depicted on the preliminary plat and plans shall be owned by the City of Lake Elmo and maintained by the Horne Owners Association. The applicant shall enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park, trails, or open space on the final plat. Response: The HOA documents.* the project were drafted consistent with this condition, The docwnents are recorded Ugal17.51 the properlj& I I The applicant must either move the planned north/south tail through Park 1 further to the west around an existing wetland area located approximately 400 feet south of 101' Street or will need to work with the South Washington Watershed District to design a multi -purpose trail through the buffer area that complies with all applicable watershed district's requirements. Response: The trail is not being stalled with this phase of the development 12. The Final Plat and Plans must address the requested modifications outlined in the City fi,ngineer's review memorandum dated November 16, 2014. Response: The applicant updated the preliminary streets and Wilily plans to be consistent with the City Engineer's comtnents. The update plans were submitted to the City prior to the Final Plat and Final PUD plan fbr the e phase, 13. The applicant shall be responsible for updatinv, the final construction plans to include the construction of all improvements within County rights -of -way as required by Washington County and further described in the review letter received from the County dated November 17, 2014. Response: The plans are updated to include the necessary right-of-way as required by Washington County 14. Prior to recording the Final Plat for any portion of the area shown in the Preliminary Plat, the Developer shall enter into a Developers Agreement acceptable to the City Attorney that delineates who is responsible for the design, construction, and payment of public improvements. Response: The applicant has entered into a Developers 4greement roosis this condition. 4 15. The developer must Callow all the rules and regulations or the Wetland Conservation Act. and adhere to the conditions of approval for the South Washington Watershed District Permit. Response; There are no wetlands being impacted as a result of thi.s project and all the conditions ofSouth Washington Watershed District are being met, The applicant has received the necessary development approval s from the Watershed District e. A statement showing the proposed density of the project with ihe method of calculating said density shown (Below numbers are based on all the single family lots, and not just this phuse); i. Single Family land use area of the overall plat includes 102.9 acres (The 3"I additional includes 47.65 acres, of which 20.15 acres consists of lots and right-of-way.) ii. 275 total single family homes (68 lots in 3"I Addition). iii. Single Family Gross Density of 3.37 units per acre (Overall project density is 2.7 units per gross acres) iv. Single Family Net Density of 3.37 units per acre (there is no park land, ponds, wetlands, and collector roads in this phase of the neighborhood.) Discuss proposed infrastructure improvements and phasing thereof (Le, proposed roadways, se't'er systems, vvater systems, sidewalks/trails, parking, etc) necessary to serve the subdivision; The 3rd phase will include the construction of the necessary roads, sewer and water. The storm water improvements, including ponding, and infiltration basins were installed with the first phase of development. A narrative addressing concerns/issues raised by neighboring properties (discussing your proposal with the neighboring land owners is recommended to get a sense of what issues may arise as your application is processed); Neighborhood input was provided during the PUD Plan review stage. Comments generally related to concerns over the extension of municipal services in this area of thc community and the impacts that come along with changes to land use. The land uses and density of the InWood neighborhood are consistent with the City's Comprehensive Plan, and not changes are necessary as a result of the Preliminary Plat application. Hans Hagen Homes has also designed the neighborhood to lessen the impacts on adjacent property owners, as well as to enhance the neighborhood for future residents. These design features include: i. A linear park along the eastern edge of the property that exceeds the City's initial standard of 100 feet. The InWood linear park varies from 100 feet to over 200 feet. ii. The lots and streets were orientated east/west with cul-de-sac lots backing to the linear park. There are only 19 lots that back up to the linear park over a distance of 2,640 feet. Under standard zoning, there could be 40 lots backing up to the buffer. iii. Additional land for a neighborhood park adjacent to the existing Stonegate development. This park will serve the needs of residents living in InWood as well as the neighborhoods to the east. iv. Landscaped berms along 10th Street, 5th Street, and along a portion of the western edge of the neighborhood. h. A description of how confiicts with nearby land uses (livability, value, potential future development; etc) and/or disturbances to wetlands or natural areas are being avoided or mitigated; The InWood neighborhood is consistent with the City's Comprehensive Plan which provides for a graduation of land use intensities over the site. North of the 5th Street parkway will be single family homes. Transitioning to the west will he commercial. The neighborhood plan for InWood provides a large pond and berms to help transition between the commercial and single family neighborhood. The InWood neighborhood plan avoids and preserves the three wetland basins found on the site. While these wetlands are currently farmed and significantly degraded, it's our intent to restore them with native vegetation. i. Providejusiflcation that the proposal will not place an excessive burden on roads (traffic), sewage, ',voter supply, parks, schools, fire, police, or other public facilities/services (including traffic flows) iin the area. The City's Comprehensive Plan provides for the planned and orderly growth of the community by making sure that the necessary infrastructure and services are in place as growth occurs. Because the proposed neighborhood is consistent with the City's Comprehensive Plan, no impacts or excessive burdens are anticipated to the roads, public utilities, or public services. A detailed traffic study was prepared as part of the EAW, and found no traffic impacts that could not be mitigated. The majority of the homes in the neighborhood will not contain school age children. As such, no impacts are anticipated to the North St. Paul school district, 6 .1f applicable, provide a description ofproposed lakeshore access (i. e. shared dock with multiple slips, individual docks for each lot, etc); Not applicable. k, A description of proposed parks and/or open space. Please include a brief statement on the proposed ownership and maintenance of said areas; The neighborhood will include approximately 14.5 acres of public parkland. Overall, the neighborhood includes approxiniately 49 acres of open spaces, including public park, trail corridors, landscaped berms, ponding, infiltration areas, wetland preservation areas, and private open space. The private open space and infiltration areas will be maintained by a homeowners association. A proposed development schedule indicating the approximate date when construction of the project, or stages of the same, can be expected to begin and be completed (including the proposed phasing of construction ofpublic improvements and recreational and common space areas). Construction of the 3"d Addition improvements will commence in April and be completed by June. 7 INWOOD - LANDSCAPE ARCHITECTURE DESIGN REVIEW REPORT LAKE ELMO, MN LANDSCAPE ARCHITECTURE DESIGN REVIEW DATED FEBRUARY 14T", 2016 REVIEWED PLAN TITLE & DATE: LANDSCAPE PLAN - INWOOD MARCH 26T", 2015 PHASE 1 ISLAND PLANTINGS JUNE 10T", 2015 ENTRANCE FEATURE AUGUST 26TH, 2015 5TH STREET LANDSCAPE PLAN OCTOBER 28TH, 2015 LANDSCAPE PLAN - INWOOD THIRD ADDITION JANUARY 19T", 2016 Per this review the Landscape Plans for all phases submitted to date including 5'11 Street are NOT in compliance with the City's requirements and therefore are rejected and require resubmittal of a comprehensive complete set of landscape plans per our required action items below. Required Action Items by INWOOD Project Team 1. Use the City standard planting notes & planting detail plates issued February 2015 (Deciduous Trees, Coniferous Trees & Shrubs, etc.). 2. Remove all independent notes that are in conflict with the city approved planting notes and detail plates. 3. Use correct horticultural nomenclature for plants documented in all plant schedules, including correct spelling. For example should read: Heritage River Birch / Betula nigra 'Cully'. 4. Review and correct all clerical and spelling errors within all the plan sets. 5. Provide more detailed information as it relates to where and how the required tree preservation replacement trees are being utilized. 6. Resubmit the most current tree preservation plans and inventory. 7. Provide most current set of grading plans for our review of soils preparation, seeding and drainage details. 8. Provide design drawings for all signage and way finding elements. 9. Provide a graphic scale on every plan sheet. 10. Provide plants that meet City Standards. Minimum size for shrubs per Table 6-1. Minimum Size Standards for Landscape Materials within the City's landscape requirement is #5 Container. 11. Provide more diversity of all plantings - Deciduous Trees, Coniferous Trees, Ornamental Trees, Shrubs and Perennials. For example specify more than two types of coniferous trees on the entire project. The expectation is to see many kinds of coniferous trees in the next submission to fit the many different micro climates and conditions within this large development. Focusing on hardy native and pollinator friendly choices that would work nicely with the City's dedication to this important environmental issue. 2350 BAYLESS PLACE • ST. PAUL, MN • 55114 PHONE: 651.646.1020 • EMAIL: STEPHEN@LANDARCINC.C©M February 16, 2016 12. Provide design sections for all berms / landscape screening suggested representing all typical planting arrangements with species specified and represented to scale at time of installation. When planting berms please consider planting side slopes verses simply planting the top as it is currently suggested. Plants perform best when not placed on the highest, driest and windiest part of the berm. 13. Rethink the species, spacing and layout of some of the shrubs and perennials utilized in the islands and throughout development. In the islands specifically some of the species are not durable enough to thrive at the back of curb. 14. Provide a column for spacing in all plant schedules for shrubs, perennials and bulbs. Typically, smaller perennials should be spaced at 12 inches on center and for larger types spaced at 18 inches on center. I 5. Revise infiltration basin details. The rock mulch specified does not appear to be consistent with the grading/drainage details and plans which note: "Plant Native Plants Tolerant of Inundation and Drought". There are concerns related to maintenance, functionality of the basins without the water cleansing benefit of plantings, the sterile nature of these spaces and lack of biodiversity / wildlife habitat as currently proposed. 16. Remove notes that state: Soil Modifications not required for this Site. It is required to have information on soil preparation and planting specifications noted on the plans and that they be consistent with City Requirements for all plantings/seeding. 17. Provide landscape irrigation system plans and details including water sources for entire development including all commonly held HOA & City Outlots / R.O.W, areas. 18. Provide a three year maintenance plan for all landscape materials/areas within all commonly held HOA & City Outlot / R.O.W areas. 19. Add a note on plans that all plants to be planted within the City Public Spaces to be verified that they were grown free of Neonicotinoids as to be in compliance with the City of Lake Elmo Bee -Safe Ordinance. Please provide written acknowledgement of this to the City for written City approval prior to planting operations. 20. Revise the tree selections for 5'h Street Corridor. The City requires about 1/3 of the trees to be a type of Freeman Maple, 1/3 Heritage Oaks, 1/3 Disease Resistant American Elm. Currently about half of the frees suggested in the plan are Freeman Maple cultivars. Currently the plan suggests Red Oak which is not as tolerant of urban conditions as the Heritage Oak. 21. Correct plant bed layout in center median of 51h Street at Inwood. 22. Revise 5th Street Boulevard Trees to be planted in boulevard over deep Stormwater Pipes. We appreciate that it was acknowledged but in this situation the Street Tree Layout takes precedence. 23. Add Bulbs and Perennials to 5'h Street plant schedule. 24. Suggest more durable trees than Red Oak or Red Maple for use in Boulevard locations. 25. Provide detail design drawings of all proposed walls in section with exact materials specified. 26. Provide detail design drawings of all pedestrian patios and paths with exact materials specified. 27. Provide design detail drawing of all site furnishings specified. 2350 BAYLESS PLACE • ST. PAUL, MN • 55114 PHONE: 651.646,1020 • EMAIL: STEPHEN@LANDARCINC.COM -3-- February 16,2016 28. Verify that Inwood Avenue North & 10 Street North frontages are included in public street frontage street tree calculations. 29. Street trees are absent on and along the interior boulevards / street frontages of the planted islands within the development. Please verify how the street tree calculations were derived in those locations and why they are only single loaded on those streets. 30. Remove notes from plan set that state "Front yard Trees will be planted after the home is constructed on each lot". 31. Provide Clarification how the multi -stem B & B trees are being counted towards tree requirements. 32. Provide more detailed plans for the understory plantings (sod and native seeding) and how it is integrated with the proposed trees, shrubs and other plantings as part of the landscape plan. SINCERELY, LANDSCAPE ARCHITECTURE, INC. STEPHEN MASTEY, ASLA, CLARB, LEED AP BD+C LANDSCAPE ARCHITECT / DESIGN LEAD 2350 BAYLESS PLACE • ST, PAUL, MN • 55114 PHONE: 651.646,.1020 • EMAIL: STEPHEN@LANDARCINC,COM to.ttint44...txpinu1uxuar_4414.. INWOOD 3RD ADDITION - LAND. ARCH. DESIGN REVIEW REPORT LAKE ELMO, MN LANDSCAPE ARCHITECTURE DESIGN REVIEW DATED MARCH 8TH, 2016 REVIEWED PLAN TITLE & DATE: LANDSCAPE PLAN - INWOOD THIRD ADDITION FEBRUARY 24m, 2016 Required Action Items by INWOOD Project Team 1. Use the City standard planting notes & planting detail plates issued February 2015 (Coniferous Trees & Shrubs, etc.). 2. Resubmit the most current free preservation plans and inventory. 3. Per 154.258 Landscape Requirements (see attached document) F. Screening, Provide adequate screening where uses are differing within the development to meet the requirements of the code. 4. Where screening is required provide design sections for all different conditions exhibited with landscape screening suggested representing at typical planting arrangements with species specified and represented to scale at time of installation, 5. Provide updated detail drawings of landscape plans of featured island planting/ basin areas for review. 6. Provide a column for spacing in all plant schedules for shrubs, perennials and bulbs. Typically, smaller perennials should be spaced at 12 inches on center and for larger types spaced at 18 inches on center. 7. Provide a design section of infiltration basin details. I created a quick hand sketch and attached for some ideas / notes of what we discussed at our sit down meeting. Once this is created please update landscape plans notes to be consistent with new graphic. The plans most recently submitted specify Geogrid which is a structural fabric typically utilized for structural reinforcement in a retaining wall system. We discussed utilizing Geotextile Fabric. Please specify an exact product specification as part of the detail,.. if you would like some suggestions we are happy to redline detail once it is resubmitted and point you to an acceptable product line for this application so you can further your research selection with your client and make a final selection. 8. Provide landscape irrigation system plans and details including water sources for entire development including all commonly held HOA & City Outlots / R.O.W. areas. 9. Provide a three year maintenance plan for all landscape materials/areas within all commonly held HOA & City Outlot / R.O.W areas. We attached an example of what are expectations are for this document for reference. 2350 BAYLESS PLACE • ST. PAUL, MN • 55114 PHONE: 651.646,1020 • EMAIL: STEPHENPLANDARCINC.COM _ 2_ [March 8.2016 10. Add this additional sentence to note #4 under landscape notes on L2 of L4 plans a "Please provide written acknowledgement of this to the City for written City approval prior to planting operations". 11. Provide updated set of grading plans for our review of soils preparation, seeding and drainage details per our recommendations at our last sit down meeting where modifications to drainage sections/details were suggested and discussed. Also, on the landscape plans note for the contractors what the expectation for tree, shrub, perennial and sod planting bed preparation is to be in compliance with project requirements and City specifications/requirements. 12. Provide written acknowledgment from the watershed district that they are aware and approve of the currently proposed non -vegetated infiltration basin desgns with the adjusted revisions to the detail sections as discussed. SINCERELY, LANDSCAPE ARCHITECTURE, INC. STEPHEN MASTEY, ASLA, CLARB, LEED AP BD+C LANDSCAPE ARCHITECT / DESIGN LEAD 2350 BAYLESS PLACE • ST. PAUL, MN • 55114 PHONE: 651.646.1020 • EMAIL: STEPHEN@LANDARCINC.COM Lot# 2 3 4 5 6 7 0 g 10 Il 12 13 ' 14 lS � 16 17 18 19 20 21 22 ' Z] 24 I J 3 4 |NVVDODTHIRD ADDITION (PHASE 2)LOT SUM MARYTABULATIONS 9Feb-l6 Block # Area(sqjtj 1 11/43Z 1 6,500 l 6,500 l 6,500 l 6'50U 1 7,540 I 6,500 l 6,500 l / 12,150 l | 7,792 1 &989 l / 8,610 l 10,856 I 6,500 I | 6,500 l | 6'5O0 l 7,540 1 65[0 1 6,500 l 6,500 l 8,914 l 8,245 1 6'SOO l 9'757 Z 8,840 Z 8,019 Z 6,763 / 2 | 6424 Z 6,255 6,250 61250 Z 7'612 I 6,420 I 7,641 0UTLOT Area _ _ A 615,712 8 382,785 [ 12,832 D 17,616 F 2\8l7 F 19E\43Z TOTAL | I,258,I94 Lot Width 1053 50.0 50.0 50.0 50.0 58.0 50,0 50.0 59.7 51.3 52.2 52,0 59.5 50.0 50.0 50.0 58.8 50.0 50.0 50.0 58.3 51.0 5(lU 70.0 /1.4 69.5 50.0 50.0 50,0 50.0 | 50.0 58.4 50.0 58.0 Lot Depth 130.0 130.0 130.0 130.0 130.0 130,0 130.0 l](I0 1357 121.4 123.7 128.4 121.8 130,0 130.0 130.0 130.0 130,0 B0.0 ]B0.O 129.3 122,0 BO�O ]B0.O l](l6 142.4 I]S3 128.4 125.0 125,0 125.0 l7SJ 128,4 1313 Lot# 8|ock# lI 2 I 3 Z 3 4 5 6 9 10 3 3 3 3 3 3 ] J 3 11 3 1 4 Z 4 3 4 4 4 5 4 |b 4 7 4 8 4 9 4 10 4 ll 4 14 4 15 4 16 / 4 17 4 IO 4 19 4 TOTAL Area(sqjfj 8'33O 19,7S6 10,311 8,388 f,50& 6,500 6,500 6,500 6,500 7'5Z7 8,063 9,948 6,250 9,693 8,957 9,636 6,500 6,500 6,500 5'D33 11,315 ]8,1I3 | 15,496 12,599 9,264 l2�589 - - 15,096 6,174 6,582 6,596 6'596 7'GZ8 6,490 8,696 577,840 / RIGHT OF VV4Y / Area (sqjt )RESIDENTIAL | /239,G40 '--' btVVidth| 61.1 75.3 50.4 50.5 � 58.4 SCiO S(lU 50.0 50.0 58.0 � 55,5 75,1 BIO 58.0 65.8 / 89.8 BIO 50.0 50,0 58.0 | 67.0 60.8 61,8 60.7 62.0 61.8 | /I.6 / 5(lO } D%0 50.0 50.0 58.0 50.0 67.0 Lot Depth 135.4 228.7 168.4 | 1423 l30�6 130.0 1]U.0 130.0 / 130.0 131.5 140.0 125.0 -/ 125.0 267.l | ' 156.0 130.3 � | 130.0 / 130.0 l3O.O � - - 114.0 114.6 238.8 192,7 / 151.8 | 149,4 | 148.8 '-- 147.5 125.8 131.9 131.9 131.9 131.9 lI9�8 1298 |T0TALSITE AREA | 2/075,674 | Please Note: Lot widths shown represent the E.G.Kud& Sons, Inc. width ofthe lot at the proposed house location, Job No. 13777PP tO C72 " C:CI A • = ;Is C▪ D CC Cel CC M CD bad Lid f2C 1:6 ram "- p"L-1 cOcny o'XicCo% 4Aeona co Cr CornctiOlooicd d' op, my; c lest tr, ft ,o,ot Om**, *s co..* Cot c*c as . cc*, treeele,,e7 e,e *el sclorCs Srecco O*Ci. 5,1 fcce,* ox pcOo coo oer 0,* CCOO1 .co OICL CON Pc c*, CotO * Woo.* {Co,. Scot*, cococl. Cho* .;5.1c Z.,`"O"APC=V1' crcOe';':,,:;*Snl,e7/rolcat'Ir "* cOoc occc ilaccoVo • CRIVY.YM CV..55 sccceof oncocc Oft,co, em, Oc of toe Oc.„ VOrnO, Mc --CO YLARRRY, ntt ▪ OcCoor, NO Cfct., noel. Oty Code, 0 too tat. MCC Rocco, Cos, :Cc, • el.talc,,lefeSileeR Oaf,. 1,1Cco, a**11. . etlsenVe toe veer thc Co, ,co*Coc *SC,Cot ham de* *CC oc Coco, to co*** 51cOO, R.,/1 Ow, te. re.r .qem , • occoo, ?V;i741=";;Sr*TWO*,,i cct ecconcl o , 10 el .... -- • Ill 9417 ,css,s GHUEI&SI INC. ofessiona nd Surveyors EASEMENT DETAIL CRY,. 'YYR V,0* CAVACCTS ewe 9.cor, nree (MY 70 00040 e 1' 1 0000111 NORTH scALF: IN FEE I VICINITY MAP 0400 0 EA:ALE 33C,4114SR. rO4333.1. 303044,000444043000030 3400433033440304 ounor a 2 3 4 $ SEE tsE14 41MT 6scErrsi 9TP Fe-ACe AC-,ZeP 01.11107 C 9044 PLACE NOPre4 19'Jl 174 ITS - 44$+444-4- 433159 00PWAre5 40 040 tiehr.t. 5r6*., r.5 04000,000 C00404 40004040 00304.440040404 SHEET 1 043 SHEET: SONS, INC oressionqlSurveyors T ,,1%,4 R r F 4, tie OLITLOT C 97"ts PtAc.e Nragto=, ' o 3 ==' ITZTAV,IT EASEMENT DETAIL ”47.52: 0.tr ,S2 'Vat ,vr 17 ttt: 16 18tttt 14 ,FS FL: VF NORTH 'SCALE Liti FEET VICINITY MAP NQT roS505 SECTION Sia 24 P245555622485 355885 GO L,AS 5(2703 SHUT 2 OF 3 SAMS INSET 6 VICINITY MAP C>.9C COL3019 ku`tke—SOTA (qt., Se.tY 0 [TAIL SHEET SINGLE FAMILY HOMES BLOCKS 1-5 AND 8-13 @INWOOD " 9 3e4k,Fc'sPydevelep,enl bk HANS IIAGEN HOMES e4, sttrz, tae,d, tt, . Vtl'Z'47 SONS INC. Lana Sur-veva° I 01 BLOCK 6 AND 1 EASEMENT DETAIL 03 I I I ' \ _-_Li.LL I 17'; 0909009000301414 • HANS HAGEN HOMES 941 ,/E 1414.,na Pcf„ Sum,. 300 Frldlcy. 554)7 NORTH APPLICANT: ABOPERTY OWNER: PROPERTY DESCRIPTION: NOTES; SITE BATA AN° LAND USE NOTES: t,t1 7." SINGLE FAMILY HOME BUILDING SETBACKS: INWOOD Lake Erni, Mmes.,/ PUD FINAL PLAN PHASE 0977355 PleNEEReneneerfng LANDSCAPE REOUIREMEN TS FROM APPROVED PRELIMINARY PLAT), ONE TREE/50' OF PROPOSED PUBLIC STREET FRONTAGE SINOLE FAMII Y PROPOSED STREET FRONTAGE: 19,1843=354 TREES MULTI FAMILY PROPOSED STREET FRONTAGE: 1,413= 25 TREES COMMERCIAL PROPOSED STREET FRONTAGE: 4,576,92 TREES 2 FIVE IRE,ES PLANTED FOR EVERY ONE ACRE OF LANO THAT IS DEVELOPED OR DISTURBED 9Y DEVELOPMENT ACTIVITY, SINGLE FAMILY DEVELOPMENT AREA : 90 ACRES X 5 = 450 TREES MULT) FAMILY DEVELOPMENT AREA: 27 ACRES X 5 --- 1:55 '1REES COMMERCIAL DEVELOPMENT AREA: 25 ACRES X 5 , 125 TREES 5TH STREET ROW TAKEN OUT OF DEVELOPED AREA CALCULATIONS 100 BUFFER ALONG EAST SIDE TAKEN OUT OF DEVELOPED AREA CALCULATIONS TOTAI TPFFS PFT4 PPM FOR LANDSCAPE ORDINANCE: F ThUII Y• MULTI FAMILY- 163 COMMERCIAL! 2' 7 (PLUS PARKING LOT LANDSCAPE REQUIREMENTS) TOTAL 4214 (PLUS PARKING Loi LANDSCAPE REQUIREMENTS IN CO,AMERCI AL ) PROPOSED TREES ENTIRE SITE (AR'ROVED PRELIMINARY PLAT): SINGLE FAMILY AREA (HANS HTGEN HOMES): 991 BUFFER AND BOULEVARD TREES: 589 RAIN GARDEN TREE.S 63 REAR YARD TREES: 132 5TH STREET TREES: 107 MULTI -FAMILY. TBD COMMERCIAL: T3D TREES PROPOSED BY ADDITION (AT 11M0 OF SUBMITTALS, ONLY DECIDUOUS OR CONIFERS 6' IN HEIGHT OR LARGER ARE 00UNTE0): 5TH STREET: 125 FIRST AND SECOND ADD' TION TREES (BUFFER AND SOL LEVARD): 208 THIRD ADDITION TREES : 173 TREES 2.5° AND LARGER' TREE PRESERVATION DATA: CALIPER INCHES TO BE MITICATED: 256 NUMBER oF' TREES REQUIRED FOR REPLACEMENT: 102 (2.5 IREE:S) LANDSCAPE REQUIREMEN TS COUNT 'TOWARD TREE MITIGATION REQUIREMENTS IN 1,1;XEL1 uSLI DEVELOPEMENTS; NO FURTHER TREE r'LANT1NG IS REQUIRED A3OVE THE LANDSCAPE ORDINANCE REOUIREMENTS, SEE TREE PRESERVATION PLAN AND TREE INVENTORY DOCUMENT •TOR MORE DETAILS SHEET SHEETS L2-3 FOR TREE LOCATIONS SEE SHEET L2 FOR TREE SCHEDULE LANDSCAPL PLAN uAclaN HOMES not to TOOK , INIVOQD THIRD ADDMON 4 IRST ADDITION s 0,1 PISNEERengineering 4.156Re-6564613(0„ ...<0.1S,71-ter:"Or-xocK‘, mut.:04 -VARYING Ite FROM 80.1.6,P,A$ LAYED ON CEMRID , 5 ' 6.4 411...<„4, < „ SECOND J'ADITYTION i?! LANDSCAPE' PLAN e easel pa Heal eesi les: seei 1, ) gaaa,aa ¢1a, LANDSCAPE NOTES: 1 LOTS WLL BE SODDED AFTER CONSTRUCTION 2_ SEE SHEET Li FOR LANDSCAPE REOUIREP ENT DATA 3. TREES ON LOTS TO SE PLANTED WITHIN TWO YEARS OF PLAT RECORDING 4. ALL PLANTS TO BE PLANTED WITHIN 011". PARKS AND ON Ci TY PROPERTIES SH 4LL COMPLY VA I-1 THE CI TY'S RESOI.W1ON ENDORSING BEE --.SAe''E '014606 AND PROCEDURES. INFILTRATION NOTES: 1.HATCHED AREAS SHOWN 114 ISLAND INFILTRATION AREAS WILL CONSIS T OF RIVER ROCK Of VARYING SIZES FROM 1.5 TO Ar LEAST 6. THERE WILL BE SMALL TO LARGE eouLueNs PLACED I HROUGHOLI I 1HE SL AK) 2. GEOGRID TO BE USED BELOW ROC,C MULCH. 3 LANDSCAPING FOR THESE AREAS ON SEPERATE PLAN SEE GRADING PLANS FOR MORE GRADING AND DRAINAGE DE TAILS FOR THESE AREAS -" — SiAeatARD PLAN NOTES CITY OF LAKL, ELMO HANS 414055 1(14(55 Cf-ea.e...acea {IP". ANN aaaaa ra,anaa an. .a.aat era. ax ,a-atatif.J yaca, a.atva”, 1 4. her" 4x...tan; DECK:AA:WS FREE — MODFIED/UNMODIrIED 006 3 POORLY 011.NE0 SOO, lateRIP.WY 1.119 crrY ()FLAKE ELMO 44 INWOOD 'TFIIRI) ADDIT.IDN. r .., i--)_vr,j„ -- . I i 1 SECOND tikrAli MN 1, '' le i PIONEERmgineering „.... LANDSCAPE PLAN Pr, `,1 • , , i Hi 1 , 1, llFu tpRE liApoi 1,11 ON . ,,, ...... , -A11,0 CURe -TT 11; -..SE°61F'El''1;C°ER'°111:0CIP1384,:eRTE-DELATIN-C3ifig„-T-"'):' M:i140e,:t A,S13P, T° I ;1./ / .-r-: W.. ,,ttli0%rao.ER-r4/0,..6,---BLD '''''''-''''''-'-`- - -- ' - '7-- ---- ' ,_1,;,:c.:ONSTST,11:K bF-44-,PCK------ --;„''____ --MT.ILZH-„,VAR)1r; OrSiZE ., .. HAMS HAGEN H0M7S INWOOD THIRD ADDITION CROSS SECTION A DEA CROSS SEcrioni A 5,333313AA A 33 1.3,3A3,33r33 -33331 c,,,,,r33v3 A, TUE AY PiA3333333,13 3 ',MAE A03,3ALA., PICNEER engineering 403 l'-20' A.M.' Aire At 313,A FIAAAAA GROUND COVER TREATMENT DETAIL rIRST 33503TIN SDCGRDIV/ITION 5S3333,3133.03 3.1.3,,,A3 1333, Ale3310333A 31,1A3A5W3 A1,AAA WE. 41453.3 r3,E E133514334 FIAVAAAJAZ AVAACART 33333 Er 4443331 3.33313A AA SIAM sag 14 -623 3,13, KAMA, A3333-3 3,7333.3.3m3A 3331 33ff3 33 .73. 33:3 at, A SA 333 1.1.45 a7,!, LANDSCAPE PLAN IREATYENT NOT' PHASE. 3 IS DIMDED UP INTO INDOADUAL LOTS ExCEPT HATCHED AREA AS SHOWN. INDIVIDUAL LOTS Mi. RE SOOOZo OR TURF SEEDED (ryPicAL). SEE GRADNO AND EROSION PLANS ECR TEmPORARY SEEDING PLANS' SODDED (UNMATCHED) AREAS TO DE IRRIGATED IRRIGATION 97 OTHERS 00L0450 NO TE.5; MULCH: 3DI00T TYPE 3 44 2 TONS PEP ACRE AND DISK ANCHORED IN PLACE OR APPROVED EQUAL, INSTALLED TO MINIMUM .90% ODWRAGE OF THE SURFACE ARDA DISTDREIED. MULCH AT 90 Q COVERAGE 1141)12 DISC ANCHOR. I3,-Vr315 DAGEN HORDES " ArtIrAir ,33,1333 133 NTT INAVDUD IDIRD ADDITION 33,13,333,11.3 3.3,33E, 0����[��A��Uy� .,.�...~~."`~`'.,. Date: March l0'ZUl6 Tn� Stephen VVeroman,City Planner Cc: [had )sakoon,P.E.,Municipal Engineer From: Jack Griffin, Pf.'City Engineer ENGINEERING, inc. Cara sehem��E, Jack Griffin, p.s. Ryan Stemps*ip.E. Chad |snkson,p.E. Re: Inwood 3ndAddition — Final Plat Review Engineering Review Comments An engineering review has been completed for the Inwood 3nd Addition Construction Plans consisting of the following documeotadvnprepared byCarlson McCain. = Inwood 3rdAddition Final Plat, Sheets 1'3,REVISED Ol29.2Ol6. = Grading, Development and Erosion Control Plans, Jated02ZG2Ol6. • Construction Plans for Sanitary Sewer, Water Main, Storm Sewer and Streets, dated 02.26,2016. • Landscape Plans prepared by Pioneer Engineering, dated 02.24.2016, Review by others, ° Storm Sewer Design Tabulation, datedOl.I6.Z0l5. 5TATU3/F|N0NG5, An engineering review has been completed for the Inwood 3rd Addition Final Plat submittal on 02,29.2016. Engineering review comments have been provided in two separate memos; one for Final Plat approval, and one toassist with the completion ofthe final Construction Plans. Please see the following review comments relating tothe Final Plat application. FINAL PLAT AND |NVVODD3ROADDITION ° 0ut|cts C(storm vvated, D(tmi|),and E (storm water) must 6ededicated tnthe City aspart of the Final Plat. City ownership must benoted onthe final construction plans. ~ Final Plat should becontingent upon the applicant expanding utility easements orother building restriction provisions to assure that no building or retaining wall can be constructed within 15 feet of a City utility pipe, that all utility pipe easements are at least 30 feet in width with the utility pipe located no closer than 10feet from the easement line. ° Retaining walls are proposed within rear yard utility easements throughout much of the development. It should be clearly documented that the retaining walls remain within the ownership of the HOA even though they are within drainage and utility easements. It should befurther documented that any and all costs associated with protection, replacement ormaintenance of retaining walls due to anywork in the easements bythe City, shall bethe full responsibility ofthe HO4. * Inwood 3,d Addition includes trunk wa1erma|n (lJ-inch diameter) and trunk sanitary sewer (12'nch diameter) pipe ovenizingalong Island Trail. Payment for pipe onersizingfrom the City standard 8inchpipe should beaddressed aspart of the development agreement. FINAL CONSTRUCTION PLANS&SPECIFICATIONS � No construction for Inwood 3rd Addition may begin until the applicant has received City Engineer approval for the Final Construction Plans; the applicant has obtained and submitted 0nthe City all applicable permits, easements and permissions needed for the project; and a ppeconoirudkzn meeting has been held by the Citysengineering department. PAGE I of 2 • No construction for |nwood3/d Addition may begin until the applicant provides a detailed storm water management report and drainage design calculations specific to the Inwood 3 d Addition Improvements that addresses the phasing of construction, and addresses erosion control and 5VVPpP corrections required to bring the entire Inwood PUD site into compliance. • The Final Plat shall not be recorded until final construction plan approval is granted. • Final Construction Plans and Specifications must be prepared in accordance with the City Engineering Design Standards Manual using City details and specifications and meeting City Engineering Design Guidelines. � Storm sewer must be redesigned to maintain all pipe velocities below 15 fps and all pipe outlet velocities below 5fps. ~ A separate memorandum will be provided to direct additional plan corrections necessary for final construction plan approval. PAGE 2 of 2 nx;CITY ')F, LA K E Ell/10 City mfLake Elmo Planning Commission Meeting Minutes ofApril 1l,2O16 Chairman Kreimer called to order the meeting of the Lake Elmo Planning Commission at COMMISSIONERS PRESENT: Kreirner, Dunn, Larson, Griffin, Dodson, Fields, Lundquist and Williams. COMMISSIONERS ABSENT: Haggard 2kLarson STAFF PRESENT: Planning Director VVensnnen,0'City Planner Becker Approve Agenda: The agenda was approved as presented, Approve Minutes: March 28, 2015 M/S/P: Williams/ move to approve the March 28, 2016 minutes asamended, Vote/ 7'0, motion carried. Public Hearing — Comprehensive Plan Map Amendment Wensman started his presentation regarding the Comprehensive Plan amendment. The City is planning for the Old Village Phase I street and utility improvement project. 3 parcels have petitioned tojoin the K4U5A. Within the proposed k3U5A^many properties are currently guided for rural single family and rural area development which is not consistent with sewereddevelopment. The identified parcels will be/eguidodtnVillage Urban Low Density. Met Council approval isrequired and upon review, the Met Council has requested that the properties within the MU5Abeguided fVrsev«ered development. Dunn asked how many acres are in the new area. She wants the motions broke into 2 separate motions. She wants toknow what the density range isfor this Village Urban Low Denisty. VVensrnanstated that the range isl.5—Z.49per acre, VVensnnanstated that this might need to be continued as the Comp plan requires 3 units per acre for sevvened. Kreimer stated that there can be pockets as long as the overall area meets the 3units per acre. VVensnnanstated that hethinks that vvewill get push back from Met Council ifvveuse this guidance. Lake Elmo Planning Commission Minutes; 4-11-16 2 Public hearing onadding the 3properties opened at7:l5pnn Steve Johnson, 2915 Lake Elmo Ave, asked what t he designation needed to be. Williams pointed out that the public hearing was only to add them to the MUSA. There were nowritten comments Public hearing closed at7:18pno M/S/P: Williams/Dunn, move to add findings of fact that there is a homeowner petition, that the Met Council staff is in agreement with adding these properties and that there is no significant change in project scope and cost to the City. Vote: 7-0, motion carried. M/S/P: Williams/Dodson, move to recornmend approval of an amendment to the City's Comprehensive Wastewater Facilities Plan adding ] residentai| parcels, P0#'s 24.OI9.Z1JI.0Ol9,I4.OZ9.2122.0020and Z4.OI9.2l.ZI.00Z1tothe Village MUS&area based on the attached findings, Vote: 7-0, motion carried. M/S/P: Williams/Dodson, move to postpone amending the Comprehensive Land Use Plan byoegvidingparcels inthe Village MU5Auntil such time as anew public hearing has been noticed, Vote: 7-0, motion carried. Dodson is concerned that the existing RS homes will get that Village Medium Density designation. VVensnnanstated that the rezoning should occur shortly after the sewer hook ups occur. Dunn stated that the maps are different in the packet than what was shown tonight. She would like things clarified and simplified. Public Hearing — Rezoning the Inwood Water Tower site to PF The City's Inwood Watertower site is currently zoned Rural Residentail and essential services are guided inthe Comprehensive Plan osPubUc/Park. The requiestistorezone the Inwood vvatertoxver1VPF—Public/Semi Public. This isa1.44acre parcel owned by the City. Public hearing opened ut7:34pnn Noone spoke and there were nowritten comments. Public hearing closed at7:35pnn Lake Elmo Planning Commission Minutes; 4'11'16 M/S/P:Lundquist/Williams, move to recommend approval of the rezoning of the Inwood VVatertovver site P0#28.029.Zl.4Z.0UQ3,from the RR—Rura| Residential Zoning District to the PF — PF Public or Semi -Public zoning district, Vote: 7-0, motion carried. IVI/S/P:Williams/Dodson, proposes an amendment to include based on the findings presented in the staff report, Vote: 7-0, motion carried. Business Item — Village Preserve 2 nd Addition Final Plat VVen»rnan started his presentation regarding Village �|a�e Preserve Z addition. This application is to Final Plat Out|Vt Cinto 45 single family horneas and a .13 acre nut|otfor a trail. This final plat is consistent with the preliminary plat. The Fire Chief would like the street named Lady Slipper Circle on the plat map changed to4l.`Street Circle. VVensnnan went throughthefindings offact and 13 conditions of approval, one ofwhich isconstructing aturn lane onLake Elmo Ave. Building permits will not beissued until the turn lane isconstructed. Dodson pointed out afew technical changes. Healso asked ifthe HOAhad been established yet. VVcnsrnanstated that the documents have been drafted, but beyond that heisnot sure, Craig Allen, GVV5A`talked about the drainage ofthe development and the shared pnndingwith Wildflower. The irrigation and landscape plan was all done atonce and should not bedifficult tofinish upfor phase II. Dunn asked about the sidewalk and trail system and why they are different widths. Allen went through the trail system. K4/S/P: Williams/Dodson,Williams/Dodson, move tnapprove the ViUnuaDo Preserve addition Final Plat with the 13 conditions of approval as drafted by Staff based on the findings of fact listed in the staff report as amended, Vote: 7-0, motion carried. Business Item — Zoning Text Amendment Noise Ordinance Planner Becker explained the proposed ordinance asrequested bvthe City Engineer. The staff would like feedback from the Planning Commission prior to the public hearing scheduled on April 25" , I016. Dodson likes the Oakdale ordinance better than either version of the Lake Elmo ordinance. Heprefers talking about how loud something isand hours vs. types of equipment allowed, He is also wondering what the penalties are for violations, Becker stated that the penalty ixoutlined inordinance lO.99. Lake Eli -no Planning Commission Minutes; 4-11-16 4 Dunn is concerned about MPCA standards, but does not see those standards anywhere. Wensman stated that it was previously discussed during the Hecker wedding venue and states what the noise limits are. Williams thinks there should be reference tothose standards. VVensnnanstated that hedoes not think itisnecessary Vsour numbers come from those standards. Dunn feels that the current ordinance protects the current residents and does not feel it should change, Kreinoerdoes not see aneed t0change the noise ordinance. He lived through it in 2014 with Hammes Estates and they worked weekends and it was rniserabie. They could not enjoy their property that whole summer. Fields would rather have exemptions nnaproject bvp 'ecLbadsnatherth0nchange the ordinance. Williams istroubled by the inclusion of Saturday. He would rather see the ordinance allow public projects tobeexcnnpted. Williams would like tosuggest that in section 1A, construction activity isallowed from 7arn-7prnduring the week, but nothing nnSaturdays. \nthe last section where ittalks about public projects, allow Business Item — Zoning Text Amendment — Open Space Preservation Ordinance Business Item — 2016 Planning Commission Work Plan Council Updates —April 5,2Ul6Meeting l. Savona u/^ addition DevpinperAg/eernent—passed. 2. Easton Village Park Plan— passed. ]. Pa|nnquixtCommercial Wedding Venue 0P—Postponed. Staff Updates l. Upcoming Meetings a. April 25,I0l6 b. May J[LZOl6 Commission Concerns Meeting adjourned at9:5Opno Respectfully submitted, ]oanIiertrnan Lake Elrno Planning Commission Minutes; 4-11-16 '11 IF cat' \ KE ELN/ 0 AY & COU CILCO U CAT 0 DATE: 4/19/16 REGULAR ITEM # 2Di) RESOLUTION 2016-33 AGENDA ITEM: [nWood 3Jd Addition Developer's Agreement SUBMITTED BY: Stephen Wensman, Planning Director THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Sarah Sonsala, City Attorney Cathy Bendel, Finance Director ;ESTED ORDER OFBUSINESS: introduction olltem Development Director Report/Presentation.. , _ ...... __Community Development 1.)ireetor - Questions from Council to ....... Facilitates Call for Motion ...... ..... ...... ..... Mayor Sr. City Council Discussion ...... Mayor & City Council - Action on Motion ..... ..... ....... ........, ..... Mayor Facilitates POLICY RECCOMENDER: Staff is recorru-nending that the City Council approve a developer's agreement associated with the third phase of the InWood development. The agreement has been drafted based on a model agreement previously reviewed by the Council in January 2016. FISCAL 1M:PACT: Direct Payments to Developer — None: there are no City payments for oversizing of utilities or for other reasons included in the agreement. Future financial impacts include maintenance of streets, trails, sanitary sewer mains, watermains and other public infrastructure, maintenance of storm water ponding areas (after three years), monthly lease payments for street lights, and other public financial responsibilities typically associated with a new development. SUMMARY AND ACTION REOUESTED: The City Council is being asked to authorize execution of a developer's agreement for the third phase of the InWood Planned Unit Development. The attached agreement has been reviewed by the City Staff, and all recommend -- page 1 -- City Council Meeting [RegielarAgetulcr Item 18hj April 19, 2016. changes specific to the InWood 31*d Addition project have been incorporated into the document as drafted. This agreement must be executed before any construction activity, outside of the previously authorized grading work, may proceed on the site, The recommended motion to take action on the request is as follows: "Move to adopt Resolution 2019-33 approving the developer's agreement.for InWood 3"I Addition" LEGISLATIVE HISTORY/STAFF REPORT: One of the conditions attached to the resolution approving the InWood Final Plat and Plan specifies that the developer enter into a Developer's Agreement prior to the execution of the plat by City officials. Staff has drafted such an agreement consistent with the City's developer's agreement master teinplate, and this document is attached for consideration by the City Council, The key aspects of the agreement include the following components: That all improvements to be completed by October 3 I, 2016. That the developer provide a letter of credit in the amount of $2,970,468 related to the cost of the proposed improvements. That the developer provide a cash deposit of $454,643 for SAC and WAC charges, engineering administration, one year of street light operating costs and other City fees. The proposed project does not include any specific City payments for utility oversizing or other reasons, The City Engineer has not approved the final construction plans for the project, and no work will be allowed to commence on the site until these plans are approved by the City (this plan review is close to being completed). BACKGROUND INFORMATION (SWOT): Strengths: The developer's agreement has been drafted to guarantee that the improvements associated with the InWood 3rd Addition development plans will installed in accordance with City specifications. Execution of the developer's agreement and compliance with all conditions in the agreement will allow the developer to record the Final Plat, Weaknesses: The City will assume responsibility for future maintenance of the public improvements. Opportunities: The proposed improvements will provide for infrastructure connections to adjacent properties. Threats: The City will need to provide construction observation throughout the course of the project (these costs will be covered under an Engineering Administration Escrow), -- page 2 -- City Council Meeting (Regular Agenda Item 181)J April 19, 2016 RECOMMENDATION: Based on the above Staff report, Staff is recommending that the City Council approve the Developer's Agreement for lnWood 3" Addition and that the Council direct the Mayor and Staff to execute this document. The suggested motion to adopt the Staff recommendation is as follows: "Move to adopt Resolution 2016-33 approving the developer's agreement for hiWood 3rd Addition" ATTACHMENTS: 1. Resolution 2016-33 2. InWood ri Addition Developer's Agreement — 4,14.16 -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-33 A RESOLUTION APPROVING A DEVELOPER'S AGREEMENT FOR THE INWOOD 3) PLANNED UNIT DEVELOPMENT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN ("applicant") has previously submitted an application to the City of Lake Elmo ("City") for a Final Plat for InWood 3rd Addition; and WHEREAS, the Lake Elmo City Council considered and approved the InWood PUD General Concept Plan on September 16, 2014; and WHEREAS, the Lake Elmo City Council approved the InWood Preliminary Plat and Preliminary PUD Plan on December 2, 2014; and WHEREAS, the Lake Elmo City Council adopted Resolution 2016- on April 19, 2019 approving the Final Plat and Final PUD for InWood 3rd Addition; and WHEREAS, a condition of approval of said Resolution 2016- , establishes that , prior to execution of the Final Plat by City officials, the Applicant shall enter into a Developer's Agreement with the City; and WHEREAS, the Applicant and the City have agreed to enter into such a contract and a copy of the Developer's Agreement was submitted to the City Council for consideration at its April 19, 2016 meeting; NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the Developer's Agreement for InWood 3"I Addition and authorizes the mayor and city Clerk to execute the document. Passed and duly adopted this 19th day of April, 2015 by the City Council of the City of Lake Elmo. Minnesota. Mike Pearson, Mayor ATTEST: Resolution 2016- Julie Johnson, City Clerk Resolution 2016- (reserved,thrncordi�rg intbonolion) ������ n- xwo�~ 77 ������l�*���lF n ���°»� n ~ ~x~��� o (Public sewer and water) &m�&� ����� > «"»�"��=� ~������� ! AGREEMENT dated = . 2010, by and between the CITY {3F LAKE ELMO a Minnesota municipal corporation ("City"), and Hans Hagen Homes (the "Developer"). 1 REQUEST FOR PLAT APPROVAL. The Developer has asked the City toapprove o plat for |nVVood Third Addition (referred to in this Contract as the "plat"). The land is situated in the County of Washington, State of Minnesota, and is legally described as: Outlot J, InWood. 2' CO00|l[AK3yNS OF PLAT APPROVAL. The City hereby approves the plat on condition that the Developer enter into this Contract, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles within (180) days after the City Council approves the final plat. 3. RIGHT TO PROCEED. Unless separate written approval has been given by the City, within the plat or land to he platted, the Developer may not grade or otherwise disturb the earth, remove tnees, construct sewer lines, water |inea, streets, uti|ities, public or private improvernents, or any buildings until all the following conditions have been satisfied: 1)thia agreement has been fully executed by both uEv� 12115�2015 parties and filed with the City Clerk, 2\the necessary security has been received by the City, 3)the plat has been recorded with the Washington County Recorder's Office. and 4) the Cit/n Planning Director has issued a letter that all conditions have been satisfied, a precVnstru(t|on conference has been held, and that the Developer may proceed. 4. PHASED DEVELOPMENT. If the plat in a phase of n nnu|U'phanod preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has breached this Contract and the breach has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the Qty. Perk charges and availability charges for sewer and water referred to in this Contract are not being |nnponmd on ouUotn. /f any, in the plat that are designated in an approved preliminary p|oL for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. 5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi -phased preliminary p|at, the preliminary plat approval for all phases not final platted shall lapse and he void unless final platted into lots and b|ookn, notouMoto. within two /2\years after preliminary plat approval. 8. CHANGES IN OFFICIAL CONTROLS. For two /2\ years from the date of this Contnsct, no amendments to the Cih/'s Comprehensive Plan or official controls shall apply to or aff8o1 the use, development density, |o( Size. lot layout or dedications of the approved final plat unless required by state or federal |evv or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything /n this Contract to the contrary, to the full extent permitted by state |avv. the City may require compliance with any amendments tothe City's Comprehensive P|nn, official contro|o, platting nrdedication requirements enacted after the date ofthis Contract. 7. 0EVELOpuK8EMJl[ PLANS. The plat shall be developed in accordance with the following plans and at the Developer's sole expense. The plans shall not be attached tothis Contract. If the plans vary from the written terms of this Contna(t, the written terms shall contno|. The plans are: P|anA- Plat Plan B - Final Grading, Drainage, and Erosion Control Plan REv2:12/15/2015 Plan C'Tree Preservation and Reforestation Plan Plan O'Plans and Specifications for Public Improvements Plan E ' Street Lighting Plan P|anF-LandooapmP|mn IMPROVEMENTS. The Developer shall install and pay for the following'. A. Streets B, Sanitary Sewer C. VVatennain D. Surface Water Facilities (pipe. ponds, rain gardens, etc.) E. Grading and Erosion Control F. Sidewalks/Trails G. Street Lighting U. Underground Utilities i Street Signs and Traffic Control Signs J. Landscaping K. Tree Preservation and Reforestation L. Wetland Mitigation and Buffers K Monuments Required byMinnesota Statutes N. Miscellaneous Facilities The improvements shall be installed in accordance with the City subdivision ordinance and the City's Engineering Design and Construction Standards Manual and pursuant to the direction of the City Engineer. The Developer shall submit plans and specifications which have been prepared by competent registered professional engineer to the City for approval by the City Engineer. The Developer nhn|| instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control to the extent that the Developer's engineer will be able to certify that the construction work meets the approved City standards as a condition ofCity acceptance. In addition, the City may, at the Citv/S discretion and at the Developer's expenno, have one or more City inspectors and e soil engineer inspect the work on a full or part-time basis. The Developer's engineer shall provide for on -site project rnonagennonL The Developer's engineer is responsible for design changes and contract administration between the Developer KEv2:12115/2015 and the Developer's contractor. The Developer or his engineer shall schedule o pre -construction meeting at mutually agreeable time at the Qh/ Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be done and performed in the best and most workmanlike manner and in strict conformance with the approved plans and specifications. No deviations from the approved plans and specifications will be permitted unless approved in vvhbng by the City Engineer. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the Contract. The Developer shall not do any work or furnish any materials not covered by the plans and specifications and special conditions of this Contnact, for which reimbursement is expected from the City, unless such work is first ordered in writing by the City Engineer as provided in the specifications. B' CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION OBSERVATION. At the time of Final Plat, the Developer shall submit an escrow for City Engineering Administration and Construction Observation in an amount provided under paragraph 33. Summary of Cash Requirements. Thereafter. the Developer shall reimburse the City each month, within 30 days of receiving an invoioe, for all engineering administration and construction observation performed during the construction of the plat After 30 days of the invoice. the City may dnsvv upon the escrow and stop the work on site until said escrow has been replenished in its full amount. City engineering administration will include monitoring of construction progress and construction oboervation, consultation with Developer and his engineer on status or problems regarding the project, coordination for teoting. final inspection and acceptence, project monitoring duhng the warranty pe/iod, and processing of requests for reduction in security. Construction observation may be performed by the Qty's in-house staff orconsulting engineer. Construction observation shall ino|uUn, at the discretion of the city, port or full time inspection of proposed public utilities and ntnamt construction. 3en/ioea will be billed on an hourly basis. KEY2: 12/15/2015 4 The direction and review provided through the inspection of the improvements should not be considered a substitute for the Developer required management 0fthe development, Developer will cause the contractor(s) to furnish the City with a schedule of proposed operations at least five (5) days prior to the commencement ofconstruction of each type of Improvement. City shall inspect all Developer Installed Improvements during and after construction for compliance with approved plans and specifications. Developer will notify the City Engineer atsuch times during construction as the City Engineer requires for inspection purposes. Such inspection is pursuant h}the City'e governmental au[hority, and no agency or joint venture relationship between the City and Developer isthereby created. 10. CONTRACTORS/SUBCONTRACTORS. Qh/ Council members. City employees, and City Planning Commission rnennhers, and torpOnaUVnn, pertnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 8 above. 11' F»ERPNfl[S. The Developer nhn|| obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: A. Riqht-of-VVmYExcavations and Obstructions: ~ City of Lake Elmo, Right -of -Way Utility Installation(s) ° City ofLake E|nnn. Right -of -Way Obstruction(s) ° Washington County, Ud|hx|nnbaUahony(s) ° Washington County, Street nrDriveway Accesm(s) ° Minnesota Department ofTransportation, Utility Installation ~ Minnesota Department ofTransportation, Right'nf-WayPermit B. VVatemnainExhansinns: . Minnesota Department of Health C. SonderySewer Extensions: ~ Minnesota Pollution Control Agency ° Metropolitan Council Environmental Services D. SbonnvvoturyWanaVennsnt . Valley Branch, Brown's Creek or South Washington Watershed District Permit E. Eroaiun, Sedimentation Control: ~ Minnesota Pollution Control Agency, General NPQEO8tormvvaterPermit ~ SVVPPP(StormwaterPollution Prevention Plan) REV-1 12,15/2015 F, VVeUandMitioador: . Board of Water and Soil Resources, WCA G. Construction Devvatehng: . Minnesota Department of Natural Resources 12. TIME OF PERFORMANCE. The Developer shall install all required public improvements byOctober 31. 2O18.with the exception ofthe final wear course nfasphalt onstreets. The Developer shall install the bituminous wearing course ofstreets after the first course has weathered o winter seeson, consistent with warranty nequinanoenhs, however final acceptance of the improvements will not be granted until all work is completed including the final wear course. The Developer may, hovvever, request on extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and amending this agreement to reflect the extended completion date. Final wear course placement outside of this time frame must have the written approval of the City Engineer. 13. LICENSE. The Developer hereby grants the City, its aQenta, enop|oyeea, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 14. CONSTRUCTION ACCESS. Construction traffic aocmoo and egress for gnsding, public utility construotinn, and street construction is restricted to aoncoo the subdivision via Island Trail from 5th Street. No construction traffic in permitted on other adjacent |nna| streets. 15. CONSTRUCTION SEQUENCE AND COMPLIANCE. The City will require the developer to construct the improvements in a sequence which will allow progress and compliance points to be measured and evaluated. The Developer and/or their representatives are required to supervise and coordinate all construction activities for all improvements and must notify the City in writing stating when the work is ready for the inspection at each of the measurable points defined in the fn||nvving paragraphs 16. 17and 10. 16. EROSION CONTROL. Prior to initiating site gnading, the erosion control plan, Man B. shall be implemented by the Developer and inspected and approved by the City. Erosion control practices KZV7:12/152015 6 must comply with the approved plans and specifications for the plat, with all watershed district permits and with Minnesota Pollution Control Agency's Best Management Practices. The City may impose additional erosion control requirements as deemed necessary. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action anhdeems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed acUon, but failure of the City to do so will not affect the Developer's and {}ity'n rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the security to pay any costs. No development, utility orstreet construction will he allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. If building permits are issued prior to the acceptance of public innprovonnents, the developer assumes all responsibility for erosion control compliance throughout the plat and the City may take such action as allowed by this agreement against the Developer for any noncompliant issue as stated above. Erosion control plans for individual lots will be required in accordance with the City'a building permit requirennents, or as required by the City orCity Engineer. 17. GRADING PLAN. The plat shall be graded in accordance with the approved grading drainage and erosion control plan, Plan "B"The plan shall conform to the Engineering Design and Construction Standards Manual. All grading shall be completed within the Subdivision prior to the preparation and submittal ofthe as -constructed grading plan. A. Within thirty (30) days after completion of the grading, the Developer shall provide the City with a "record" grading plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches have been constructed on public easements o, land owned by the City. The "record" plan shall contain site grades and field verified elevations of the following: a\ cross sections of ponds; b\ location and elevations along all swo|es, ennorOmnoy overUovvs, vveUands, wetland mitigation areas if any. ditches. locations and dimensions ofborrow aneos/stockpi|es: c) lot corner elevations and house pads; and d\top Rp/2�1215/2015 7 and bottom of retaining vvmUs. B. The City will not issue any building pannho until the approved certified record grading plan is on file with the City. 18. STREET AND UTILITY IMPROVEMENTS, All storm sewers, sanitary sewers, wmtermain, and ntnamta shall be installed in accordance with the approved Plans and Specifications for Public Improvements, Plan ^O" The plan shall conform to the City'o Engineering Design and Construction Standards Manual, Curb and gutter and the first lift of the bituminous 8tneeta, nidevva|kn, boulevards gradod, street signs installed, and all restoration work onthe site shall be onnnp|etad in accordance with the approved plans. Once the work is oomp|etod, the developer or its representative shall submit a vv,iMon request to the City asking for an inspection of the initial improvements. The City will then schedule a walk- through to create a punch list of outstanding items to be completed. Upon receipt of the written punch list provided by the City, the punch list items must be completed by the Developer and the City notified to re- inspect the improvements. The final bituminous wear course shall be installed in accordance with paragraph 12above. 19. STREET MAINTENANCE DQFlIM/G CONSTRUCTION. The Developer shall be responsible for all street maintenance until the streets are accepted by the City. Warning signs shall be placed when hazards develop instreets toprevent the public from traveling onsame and todirect attention todetours. If and when streets become impassable, such streets shall be barricaded and closed. In the event residences are occupied prior to oonnp|mfin0 streets, the Developer shall maintain e smooth surface and provide proper surface drainage tV insure that the streets one passable 10traffic and emergency vehicles. The Developer shall be responsible for keeping streets within and without the subdivision clean of dirt and debris that may opi||, tr8ok, or wash onto the street from Developer's operation. The Developer may requaot, in vvriting, that the City keep the streets open during the winter months by plowing snow from the streets prior to Unm| acceptance of said streets. The City shall not be responsible for repairing the streets because ofsnow plowing operations. Providing snow plowing service does not constitute final acceptance of the streets by the City. The Developer shall contract for street cleaning within and innnnedin\a|y adjacent to the development. At o nFvI 1I/15/2015 minimum, scraping and sweeping shall take place on a weekly basis. A copy of this contract shall be approved by the City before grading is started. The contract shall provide that the City may direct the contractor to clean the streets and the contractor will bill the Developer. 20. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contnact, the improvements lying within public easements shall become City property, Prior to acceptance of the improvements by the Qiy. the Developer must furnish the City with o complete set of reproducible "record" p|ons, an electronic file of the "record" plans in accordance with the Cih/'S Engineering Design and Construction Standards Manual together with the following affidavits: -Oevo|upe r/DeveNper Engineer's Certificate - Land Surveyors Certificate certifying that all construction has been completed in accordance with the harms of this Contract. All necessary forms will be furnished by the City. Upon receipt of "record p|ans^ and nffidavdn, and upon review and verification by the City Engineer, the City Engineer will accept the completed public improvements. 21. PARK DEDICATION. The Developer has previously satisfied park dedication requirements for all the areas to be platted within the Inwood Preliminary Plat on pod of the |nVVnod Deve|opmentContnacL Nofees inlieu ofland Uedicadnnare required for the plat. 22. SANITARY SEWER AND WATER UTILITY AVAILABILITY CHARGES (SAC AND WAC). The Developer shall be responsible for the payment of all sewer ovVi|obi|hv charges (SAC) and all water availability charges (NAC)wi0l respect to the Improvements required by the City and any state nrmetropolitan government agency. The sewer availability charge (SAC) in the amount of$3.0OO.00 per REU shall be paid by the Developer prior to the City recording the final p|oL The total amount to be paid by the Developer is $201.000.00. The water availability charge (VVAC) in the amount of$3.00O,0O per REU shall be paid by the Developer prior to the City recording the final plat. The total amount to be paid by the Developer is $201.000.00. In aUditinn, a sewer connection charge in the amount of$1.00O.DU per REU' a Met Council sewer availability charge in the amount of$2.485.00 per REU, and e water connection charge in the amount of $1,000.00 per REU will be collected by the City at the time the building permit is issued for each lot. 23' TRAFFIC CONTROL SIGNS. Traffic control signs shall be included as part ofthe public street improvements, and the installation costs shall be included in the street construction calculations. 24. STREET LIGHTS. The Developer in responsible for the cost of street light installation consistent with a street lighting plan approved by the City. Before the City signs the final p|oL the Developer shall post a security for street light installation consistent with the approved plan. The required security is $48,000 and consist of eight (8) decorative acorn lights at $6,000 each. The Developer shall also pay $1.518inpayment ofthe first year operating costs for street lights. 25. WETLAND MITIGATION. The Developer shall complete wetland nnitiOahon/resUzration in accordance with the approved Plans and Specifications and in accordance with any applicable Watershed or agency Permits. If the mitigation work is found to be incomplete or restoration iounsuccessful the City may draw down the security at any time during the warranty period if the Developer fails to take corrective measures toboused bythe City toperform the work. 28. BUILDING PERM ITS/CERTIFICATES OF OCCUPANCY. A. Public sewer and vvmhar, cudbing, and one lift nfasphalt shall be installed on all public and private streets prior to issuance of any building pennits, except one nnodn| home on a |o\ acceptable b>the Planning Director. B� Prior to issuance of building pennito, wetland buffer monuments shall be placed in accordance with the Chv'n zoning ordinance. The monument design ohe|| be approved bvthe Community Development Department, C. Written certification of the as -constructed grading must be on file at the City for the block where the building is to be located. D. Breach of the terms of this Contract by the [)mve|Oper, including nonpayment of billings from the City, shall be grounds for denial of building permits and/or withholding of other permits, inspection or actions, including lots sold to third parties, and the halting of all work in the plat. E. If building pennho one issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the Chv. Oove|oper, their oOntnactnnn, aubrontnyctono, nnateha|noen, emp|oyees, agents, or third parties. F. No sewer and water connection permits may be issued until the streets needed for access have been paved with e bituminous surface and the utilities are tested and approved by the City Engineer. G. The City will not issue a certificate nfoccupancy for any building constructed on any lot or parcel in the Plat until Public sewer and water, curbing, and One lift of asphalt is installed on all public and private streets; all utilities are tented and approved by the City Engineer; and the as - constructed grading must be on file at the City for the block where the building is to be located. 27. RESPONSIBILITY FOR COSTS. A. In the event that the City receives claims from labor, nlateho|rnen, or others that work required by this Contract has been porfonned, the sums duo them have not been paid, and the |abonarn, nooteho|nnen, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an |nterp|eaderaction pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Cnuds, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Ru|e, and upon such deposit, the Developer shall re|eaoe, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall pniein jurisdiction to determine attorneys' fees pursuant to this Contract. B. Except anotherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not |inn|tmd to |ege|, p|anninq, engineering and inspection expenses incurred in connection with approval and acceptance of the p|at, the preparation of this Contnact, review of construction plans and dVounnents, and all costs and expenses REv2:12/1512015 11 incurred by the City in monitoring and inspecting development of the plat. All amounts incurred and due at the time, must befully paid prior inexecution and release ofthe final plat for recording. C, The Developer shall hold the City and its officero, ennp|oyeen, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from p|o1 approval and development. The Developer shall indemnify the City and its offimano, ennp|0yeem, and agents for all oosts, dannagom, or expenses which the City may pay or incur in consequence of such c|oinno. inc|udingattorneyn'fees. O. The Developer shall reimburse the City for costs incurred in the enforcement ofthis Contract, including reasonable engineering and attorn8ys'fees. E. The Developer shall pay, nrcause to be paid when due, and in any event before any penalty is ottaohed, all special oosossrn$nto referred to in this Contract. This in o personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more |ots, the entire plat, orany part ofit, F. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after nsomipd. Bills not paid within thirty (30) days shall be assessed a |abs fee per the Qh/ of Lake Bnno adopted Fee Schedule. Upon request, the City will provide copies ofdetailed invoices 0fthe work performed. 28. SPECIAL PROVISIONS. The following special provisions shall apply to plat A. Implementation of the recommendations listed in the March 1O.2O1O Engineering memorandum. B. Before the City signs the final plat, the Developer shall convey Out|otnC. D.ond E to the City by warranty doed, free and clear ofany and all encumbrances. These areas represent storm water infiltration basins nrland bzboused for park purposes. C. The Developer must obtain a sign permit from the City Planning Department prior to installation of any subdivision identification signs. K1,v2:1115/I015 29. MISCELLANEOUS. A. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one ormore lots, the entire plat, orany part of it. B. Retaining walls that require building permit shall be constructed in accordance with plans and specifications prepared by a structural or geohechnico| engineer licensed by the State of Minnesota. Following conn\ruction, e certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining vvoU was constructed in accordance with the approved plans and specifications. All retaining vvoUs identified on the development plans or by special conditions referred to in this Contract nhr)| be constructed before any other building permit is issued for a lot on which u retaining wall is required to be built. C. Appropriate |mOo| documents regarding Homeowner Association doounoents, covenants and restr|ctinns, as approved by the City Attorney, 3he|| be filed with the final p|at. No third - party beneficiary ishereby conferred. O. Developer shall take out and maintain or cause to betaken out and maintained until six /8\ months after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death. and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500.000 for one person and $1.00O.0OOfor each occurrence; limits for property damage shall be not less than $200.000 for each occurrence; or n combination single limit policy of$1.O00.O00 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must begiven thirty (3O) days advance written notice ofthe cancellation o[the insurance. E. Third parties shall have norecourse against the City under this Contract. F. If any podion, nerUon, oubsecdon, omn\enno, dause, porugraph, or phrase of this PEv2:12115/2015 13 Contract is for any reason held inva|id, such decision shall not affect the validity of the remaining portion of this Contract. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be bindinO, onnendnnanta or waivers ahoU be in vvriting, signed by the parties and approved by written resolution of the City Council. The Citv's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer has fee title tothe property being final platted and/or has obtained consents tothis Cnntract, inthe form attached hereto, from all parties who have on interest in the property; that there are no unrecorded interests in the property being Una/ platted; and that the Developer will indemnify and hold the City harmless for any breach o[the foregoing covenants. |. Each right, power or nannndy herein conferred upon the City is cumulative and in addition to every other right, power or nannedy, express or innp|iod, now nr hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time totime as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise otany time thereafter any other right, power nrremedy. J. The Developer represents to the City that the plat complies with all city, county, nnetropo|itan, state, and fodans| |mvvn and regu|adons, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. 30. EVENTS OF DEFAULT. The following shall be ''Events of Default" under this Agreement and the term "Event of D8fau|t" shall rnman, whenever it is used in this Agnaennent, any one o/ more of the following events: A. Subject to unavoidable delays, failure by Developers to commence and complete KEv2 12,115/2015 14 construction ofthe Public Improvements pursuant to the terms, conditions and limitations of this Agreement. B. Failure by Developers to substantially nbnonx* or perform any nnahaha| covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement. 31' REMEDIES ON DEFAULT. Whenever any Event of Default occurs, the Chv, subject to any rights ofthird parties agreed tobythe City pursuant tnthis Agreement, orotherwise bywritten, executed instrument ofthe City, may take any one 0rmore nfthe following: A. The City may suspend its performance under the AOnaonnent until it receives assurances from Developers, deemed adequate by the Qty. that Developers will cure their default and continue their performance under the Agreement. Suspension of performance includes the right ofthe City to withhold permits including, but not limited to, building permits. B. The City may initiate such action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this agreement or recover any amounts due under this Agreement from [}evn|opers, or immediately draw on the Letter of Credit, as set forth in this Agreement, 32. OR(;EMEyNl[ BY Q|TY. DA00AQE�5L. The Developers acknowledge the right of the City to enforce the terms of this Agreement against the Deve|opers, by action for specific performance or damagoa, or both, or by any other legally authorized means. The Developers also acknowledge that their failure to perform any orall oftheir obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developers, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that such expenses may inc|udo, but are not limited to, the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. 33, WARRANTY. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit aletter ofcredit for twenty-five percent /25%\ofthe amount ofthe original cost ofthe improvements. A. The required warranty period for nne1erio|o and workmanship for the utility contractor installing public sewer and water mains shall be two (2) years from the date offinal written City acceptance of the work, B. The required warranty period for all work relating to street construction, including concrete curb and 8utter, sidewalks and tnai|o, materials and equipment shall be subject to one (1) year from the date of final written acceptance, unless the wearing course is placed during the same construction season as the bituminous base course. /n those instances, the Developer ohm|| guarantee all work, including street Construcdon, concrete curb and guUer, sidewalks and koi|s, material and equipment for a period of two (2) years from the date of final written City acceptance of the work. C. The required warranty period for sod, trees, and landscaping is three growing seasons following installation. 34. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this aUnaennent, payment of special ossessnnents, payment of the costs of all public irnppovernentn, and construction of all public improvements, the Developer shall furnish the City with an irrevocable letter of credit, in the form attached henetn, from o bmnk, cash escrow or a combination cash escrow and Letter of Credit ("security") for $2,970,468. The amount of the security was calculated as follows: CONSTRUCTION CATEGORY: COST 125% 1. Grading N/A 2. Sanitary Sewer $227.278 $346.598 3. VVoternnoin $315.803 $394.754 4. Storm Sewer (includes pond structures and $254.543 $318.170 outfaUpipes) 5. Streets $501.150 $620.438 6. Trails/Sidewalks $80.290 $100.363 7. Surface Water Facilities (infiltration basins. Included in Grading Agreement bio nabynUon Uesins, rain gardens, etc.) 8. Street Lighting $48.000 $00.000 9. Street Signs and Traffic Control Signs $7.010 $8.763 10. Private Utilities (electricity, natural gas, Installation to be coordinated by the telephone and cable) developer KEV2:12/i5/2015 16 11. Landscaping $151'500 $189.375 12. Tree Preservation and Restoration Included inGrading Agreement 13. Wetland Mitigation and Buffers N/A 14, Monuments $0.000 $8.500 15. Erosion and Sedimentation Control Included in Grading Agreement 10. Miscellaneous Facilities N/A 17, Developer's Record Drawings $5.000 $6.250 CONSTRUCTION SUBTOTAL $2'376'374 N/A TOTAL PROJECT SECURITIES (at 125% N64 $2,970'468 Construction Costs) This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be subject to the approval of the City AdnniniotnaV»r, The City may draw down the seourity, without nnboe, for any violation of the terms of this Contract or if the security is allowed to lapse prior to the end of the required term. If the required public improvements are not completed at least thirty (30) days prior to the expiration of the security. the City may also draw it down. If the security is drawn dovvn, the proceeds shall bmused tncure the default. 36. REDUCTION OF SECURITY. Upon written request by the Developer to the City Engineer and upon receipt of proof satisfactory to the City Engineer that work has been completed in accordance with the approved plans and spoc\ficotione, and terms of this Agreennnnt, and that all financial obligations to the City have been satisfied, the City Engineer may approve reductions inthe security as A. Upon cnnnp|aUon of grading npernhon3, including temporary site restoration, Developer shall submit on on'bui|tgnading survey tothe City that at nnininnunn establishes the as -built grades at all lot corners and dovvnntnaann drainage conveyance nysb*rns and storm water ponds. Upon inspection of the site and approval of the en'bui|1 survey. 100%. or $0.00. of the grading security may be released. This security reduction does not include amounts related to erosion and sedimentation control. R£v2:12/15/2015 17 B. Up to 75% of the security provided in accordance with paragraph 34 may be released upon completion ofthe following key milestones ofthe project andetenninedbvdhaCkvEngineer. C. Construction Categories 2 and 3: The amount nf$593.O81 may be released when all sanitary sewer and vvahamnain utilities have been instaUed, all testing and televising has been successfully completed, sanitary sewer as -built inverts have been verified, and the utilities are considered ready for use bythe City Engineer. D. Construction Categories 4 and 5: The amount of$755.O83 may be na|eosmd when all streets and uhornn sewer have been installed and tested, and have been found to becomplete bzthe satisfaction of the City Engineer including all corrective work for any identified punch list items and including verification of storm sevve, as -built invertn, but not including the final wear course. E. Construction Categories 6-17: The amount of $1,027,600 may be released when all remaining Developer's obligations under this Agreement have been completed including: (1) bituminous wear course, (2) street lighting and private utilities, /3> Sidevvo|ko and tnnUs. (4) bin retention tani|iVmS. (5) iron monuments for lot corners have been installed, (3) all financial obligations to the City satisfied, (4) the required "record" plans in the honn of the City standards have been received and approved by the {]h/. and (5) the public improvements are accepted by the City Engineer and City Council. F' At no point may the Security be reduced below twenty-five percent (25Y6) of the original security amount until: (1)the warranty period has expired, (2) all improvements have been fully oVnnp|obed and excepted by the Cib/, including all corrective work and identified punch list items, and (3) all financial obligations tnthe City have been satisfied. G. |naddition to the above project milestone based security reductions, the Developer may submit written request to the City Engineer and upon nano|pt of proof satisfactory to the City Engineer that work is progressing in accordance with the approved plans and specifications, and terms of this Agrooment, and that all financial obligations to the City have been satisfied, the City Engineer may approve a one-time reduction in the security for Construction Categories 2-5 in an amount not to exceed fifty percent (50Y6)ofthe initial security amounts. H. It is the intention of the parties that the City at all times have available to it a Letter of Credit in an amount adequate to ensure completion of all elements of the Subdivision Improvements and other obligations of the Developer under this Agreement, including fees or costs due to the City by the Developer. To that end and notwithstanding anything herein to the contrary, all requests by the Developer for reduction or release of the Letter ofCredit shall be evaluated by the City in light of that principle. 36. SUK880AFKY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City at the time of finalplat approval: Sewer Availability Charge (GAC) $201.000 Water Availability Charge NVAC\ $201.000 Park Dedication N/A Street Light Operating Fee $1.518 City Base Map Upgrading $1.125 City Engineering Administration Escrow $50.000 TOTAL CASH REQUIREMENTS $454,643 37. NOTICES. Required notices hathe Developer shall be in writing, and shall be either hand delivered to the Developer, its annp|oyema or agents, ormailed Uo the Developer bvcertified rnoi| at the following address: Hans Hagen Homes, 041 NE HiUvvind Road, Suite 3OO. Fhd|oy, K4N 55432. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City bycertified mail incare ofthe City Administrator at the following address: Lake Elmo City Hall, 380OLaverne Avenue N.Lake Elmo, Minnesota S5O42. 38' EVIDENCE OF l[|l[LE. Developer shall furnish the City with evidence of fee ownership of the property being platted by way of an attorney's title opinion or title insurance policy dated not earlier than thirty (3O)days prior bzthe execution ofthe plat. CITY OF LAKE ELM0 BY: Mike Pearson, Mayor uEY2:12/15/2015 19 AND BY: Its STATE OF MINNESOTA COUNTY OF WASHINGTON Julie Johnson, City Clerk The foregoing instrument was acknowledged before me this day of 2016, by Mike Pearson and by Julie Johnson, the Mayor and City Clerk of the City of Lake Elmo, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council, NOTARY PUBLIC STATE [)FM|NNESOTA > (as. COUNTY OF ) The foregoing instrument was acknowledged before me this of NOTARY PUBLIC DRAFTED BY: City ofLake Elmo 3O0OLaverne Avenue North Lake Elmo, MN 55042 (651)747'3801 N FEE OWNER CONSENT DEVELOPMENT CONTRACT TO , fee owners of all or part of the subject property, the development ofwhich is governed by the foregoing Development Contnsct, affirm and consent to the provisions thereof and agree to be bound by the provisions as the oonne may apply to that portion of the subject property owned bythem. Dated this day of STATE {}FM|NNESOTA ) (nn. COUNTY OF '2010. The foregoing instrument was acknowledged before me this day of 2016, by NOTARY PUBLIC DRAFTED BY: City ofLake Elmo J80nLaverne Avenue North Lake Elmo, MN 55042 KEv2:12/1��2015 21 MORTGAGE CONSENT DEVELOPMENT CONTRACT TO ' which holds a mortgage on the subject property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this day of 2 STATE OFM|NNESOTA ) (ss' COUNTY OF ) The foregoing instrument was acknowledged before nnn this day of 2 .bv DRAFTED BY: City nfLake Elmo J0UOLaverne Avenue North Lake Elmo, MN 55042 K[vI 1I/15�2015 NOTARY PUBLIC 22 CONTRACT PURCHASER CONSENT DEVELOPMENT CONTRACT TO . which/who has a contract purchaser's interest in all or part of the subject propedy. the development of which is governed by the foregoing Development CVntr8[1, hon*bv mfOnn8 and consents to the provisions thereof and ognemn to be bound by the provisions as the same may apply to that portion of the subject property in which there is a contract purchaser's interest. Dated this day of .2016. STATE OFK4|NNEGOTA (ns. COUNTY OF The foregoing instrument was acknowledged before me this day of NOTARY PUBLIC DRAFTEDBY� City ofLake Elmo 3DOOLaverne Avenue North Lake Elmo, MN 55042 oEvz 12,115/2015 23 URREV��A���U� LETTER ���CREDIT _ ' -_= ___ TO. City of Lake Elmo Dear Sir orMadam: No. VVehereby issue, for the account of (Name ofDevaloper) and inyour favor, our Irrevocable Letter of Credit inthe amount of$ . available Voyou byyour draft drawn onsight onthe undersigned bank. The draft must- o) Bear the dause, "Drawn under Letter ofCredit No . dated . 2 . of (Name ofBank) ^; 2 b) Be signed by the Mayor or City Administrator of the City of Lake Elmo. c) Be presented for payment at (Address of Bank), . on or before 4:00 p.m. on November 30, This Letter of Credit shall automatically renew for successive one-year terms unkana. at least forty-five (45) days prior to the next annual renewal date (which shall be November3O of each year), the Bank da|kmm written notice to the Lake Elmo City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five(45)dayx prior to the next annual renewal data addressed as follows: City Administrator, City HoU, 3800 Laverne Ave. N. Lake Elmo Minnesota 55042 and is actually received by the City Administrator at least thirty(3O) days prior to the renewal date. This Letter ofCredit sets forth in &U our understanding which shall not in any way be modifiad, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not Notation Letter of Credit. More than one draw may be made under this Letter ofCredit. This Letter cfCredit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. We hereby agree that m draft drawn under and in compliance with this Letter ofCredit shall be duly honored upon presentation. Its uEv2�12/15/2015 24