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HomeMy WebLinkAbout03-02-16 CCMP['It[ CITY OF ELMO fAKE NOTIC OF ME TING city Council Meeting Wednesday, March 2,2016 7-00 P.M. City of Lake Elmo 1 3800 Laverne Avenue North A. Call to Order/Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes I. February 2, 2016 D. Public Comments/Inquiries Our Missim is to Proilide Qualio.13iiblir Services in a 1-7isealy Re iponsible Manner IP"hile Pi-exermi ,g 1he Cit's Open Space Character E. Presentations F. Consent Agenda 2. Approve Payment of Disbursements 3. Accept January 2016 Financial Statements 4. Approve Close Out of NIN MIF Grant/Loan to Valley Cartage — Resolution 2016-14 5. Savona I" Addition — Approve Reduction of Security # 1 6. Savona 2 d Addition — Approve Reduction of Security #1 7. Waive Duplicate Fee for Zoning Text Amendment & Refer Home Occupation Ordinance Review to Planning Commission 9. Authorize Posting Building Official Position Regular Agenda to. Palmquist Commercial Wedding Ceremony Venue I'UP — Resolution 2016-13 it. Legends Concept Plan — Resolution 2016-12 n. Policy for Agenda Items 13. Public Comments on Agenda 14. Single Fire Station — Reconsider 12/15/15 Vote 15. Inwood Trunk Watermain Improvements — Accept Bids and Award Contract Resolution 2016-15 16. IPAD, Request 17, Library Associate Status Discussion and Possible Action 18. Repairs to Engine 2 19. Building Official Ordinance 20. Planning Commission to Review Land Use 21. City Administrator Contract H. Council Reports I. Staff Reports and Announcements J. Executive Session Executive Session to discuss litigation strategy with respect to the State of Minnesota v, 3M Company lawsuit. This portion of the meeting will be closed pursuant to Minnesota Statutes Section 13D. 0.5, subdivision. 3 (b) K. Adjourn niE cay op LAKE ELMO MAYOR& COUNCIL COMMUNICATION DATE: March 2, 2016 CONSENT ITEM #2 MOTION AGENDA ITEM: Approve Disbursements in the amount of $210,473.82 SUBMITTED BY: Patty Baker, Accountant THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item..... ........ity Administrator - Report/Presentation ...... .... — ........ ..City Administrator - Questions from Council to Staff ...... Mayor Facilitates - Call tbr Motion ........ Mayor & City Council, Discussion............... ...... ........ .............. — ............. Mayor & City Council Action on Motion:........ ....... ...... ........ Mayor Facilitates IWO NOW! City Council Meeting [Consent Agenda Item 71 March 2, 2016 BACKGROUND INFORNIATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH S 12,91 V Payroll Taxes to IRS & MN Dept of Revenue 02/18/16 ACH $ 6,350.06 Payroll Retirement to PE RA 02/18/16 DD6987-DD7035 $ 34,257.70 Payroll Dated (Direct Deposits) 02/18/16 43998-44053 $ 156,886.19 Accounts Payable 03/02/16 2754 $ WOO Library Card Reimbursement 03/02/16 TOTAL $ 210,473.82 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $1101473.82. ATTACHMENTS: 1 Accounts Payable — check registers -- page 2 -- 4 �c '4. 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A DATE: March 2, 2016 CONSENT ITEM #3 MOTION City,Administrator ........ City Administrator ....... ........ . Mayor Facilitates --- .... .... Mayor & City Council Mayor & City Council ........ ........ ......... Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the January 2016 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: Attached please find the comparative financial statements for the month of January 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016 Budget. City Council Meeting March 2, 2016 GENERAL FUND: [Consent Agenda Item #3] i Total revenue for the month was 98.9% above budget for the month. The most significant budget to actual revenue variances are as follows: • Building Permit revenue was 116.2% above budget for the month due to the nice weather allowing for building activity. There were 16 new homes and 11 new commercial rec units permitted in January. The 2016 budget anticipated a later start to the building season, • Plan check fee revenue was 124.9% above budget for the month for the same reasons mentioned. The following sununarizes variances of note: General: • General Government expenses were 7.75% below budget for the month. This was primarily due to the annual insurance renewal/expense having been budgeted in January but it was not billed to the City until February and is a timing related variance. • Total Public Safety expenses were 21.7% below budget for the month primarily due to the Fire department paid on call expenses being below budget as well as some annual equipment repairs not having yet been incurred. • Public Works — The total Public Works expenses were 35.2% below budget for the month primarily due to not having to order additional salt in January. In summary, the January revenues were 99% above budget and the expenses were 20% less than budget resulting in a net income of 70% better than budget. Revenues: January revenues are 10.8k better than budget due to donations received. This includes $ 1 Ok in grant proceeds received from the Bremer Foundation. Ex eases: Expenses for the month of January were 81.8% below budget for the month. This was primarily due to the delayed billing from the various WA Cry branch libraries for library City Council Meeting March 2, 2016 [ConsentAgenda Item #3] card reimbursements. In addition, the annual insurance premiums were budgeted in January but were not billed to the City to be paid until Fehr uary. The ending January cash balance in the library fund is $227.81. RECOMMENDATION: Based on the aforementioned, the staff recornmends the City Council accept the attached January Financial Report. ATTACHMENT: 1. January Financial Reports Ln all, 4.0 oO C: i w^. N 10 t t4 th tz 2 0 0 v . = m t U) c n - --I 0 -4 �4 a rz -0 U, to oP 14 Pt p p -j th L4 p P 4 ZA z S S 8 9 W o. 1= Ol ot 5R FA 6x �jj a CC a ❑t7V• mnn % � a c xi sc n rro na o rya �`.c. C7''•�' 9,2 ir 4 1 ;t Mgt! , x � a ME o I 82'oo ' ^.- coo c` �^�'9 W3 C . 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HIT wit 5 f w1prr, Mat yin w Off I 1E, Foams Sm !all a HIT is IF ql p'f ram" n^^. SAN `g IFE n OR two %No CIE ins N: VY W HIM! to 111 C 1111,0111111 .G1 W.'.3F Ge o C. C Vt ^ CG b *h Will tir p ;�l 1 G^W ;: � b C. � C.0 O O � � 4 r �-u 6 =Mid, c,.c : i a i v^1'a i c� c o a xi ;. .,. * � +=` <.. n d> r° m o e r xi a� o xi >r o :• !� t� i e W id ✓F i+9 ..... Ch O �Ki C �j # v .i''i.. c?. C G. *mac w ✓i C -,a 6 O f C pp i C 4 G .. i p p '�?..Z .. G .".. -- G 4 k. uF;. +i.3i Chi+ `^,,.. G � N 4a Cs i..^. C +✓� w -' ra v' a iJ twy O 7� �jj IS- SL , C, P P 5�' 0 p -P p p P P b a Cl C, 5a zz THE CITY OF LAKE ELMS MAYOR& COUNCIL COMMUNICATION DATE: March 2, 2016 CONSENT ITEM # 5 AGENDA ITEM: Savona I st Addition — Approve Security Reduction #1. SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Stephen Wensman, City Planner Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS ifrentovedfront the Conselltjgcn, : - Questions from Council to Staff ... .................. Mayor Facilitates - Public Input, if Appropriate. .................. ... -Mayor Facilitates - Call for Motion .......... ............ ............... Mayor & City Council - Discussion .......................... ..... — ................... ........ ... Mayor & City Council - Action on Motion ........ ......... --- ...... ---- ..... ............ Mayor Facilitates POLICY RE COMMENDER: Engineering. FISCAL IMPACT: It is the City's goal to retain at all times during the subdivision improvements a security amount that is adequate to ensure completion of all elements of the improvements as protection to the City tax payers against the potential of developer default. With this reduction the remaining security amount held by the City will be $2,144,399 which remains sufficient to complete the remaining improvements. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving a reduction in the security amount for the Savona 1st Addition. The developer has completed a substantial portion of the required development improvements for the Savona Ist Addition including the installation of sanitary sewer, watermain, storm sewer, and street improvements. In accordance with the revised Security Reduction Policy Paragraph G, the developer is eligible for a reduction in security for Phase I in the amount of $969,448. 4�1 City Council Meeting [Regular Agenda Item 5] March 2, 2016 7 RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, a reduction in the security amount for the Savona 1st Addition. If removed from the consent agenda, the recommended motion for the action is as follows: "Move toapprove a reduction of the Letter of Credit for the Savona Ist Addition front $3,113,846 down to $2,144,399, " ATTACHMENT (S): 1. Engineer's Letter Recommending Security Reduction #1 for the Savona lst Addition. 2. Developer's Letter Requesting Reduction of Security for the Savona 1st Addition, -- page 2 -- rH[:. UTY OF -tAKE ELMO Lennar ' Plymouth, MN 55446 Re: Savona 1st Addition Lake Elmo, Minnesota Irrevocable Letter of Credit No. 69601104 Tie nave revieweTa—ncf—processea your request oat enruary Tor a reauction in for the Savona Ist Addition in Lake Elmo, mN. At this time the Irrevocable Letter of Credit No. 69601104 may be reduced to $2,144,399. This represents a reduction in the amount of $969,448; or 50516 of the Sanitary Sewer, Watermain, Street and Storm Sewer Improvements. Please process the security reduction through the office of the Lake Elmo City Clerk� Should you have any questions or require additional information, please call me 651.300.4264. Sincerely, ow"J" John (Jack) W. Griffin, P.E. City Engineer cc: Clark Shroeder, Interim City Administrator Julie Johnson, City Clerk Cathy Bendel, Finance Director Stephen Wensman, City Planner 3800 Lav-erne Axenue North - Lake Eln-io - Minnesota 55042 Phone: (651) 747-3900 - Fax: (651) 747-3901 - wwwdak-eelmo.org LENNAIZ City of Lake Elmo The purpose of this letter is to respectfully request the reduction of the above Letter of Credit (LOC), Per the Reduction of Security memo adopted by the Lake Elmo City Council On 12/15/15, we are requesting a 50% reduction in the amount being held for the utilities (sanitary, watermain & storm) and streets for Savona Irt Addition, The total reduction requested is $969,448.00. S res 116 lit i N Jdjaaa Please address any reduction letter to the Bank but send to me at the Plymouth 'office. If you have any questions, please contact me at 952-249-3012. I Carole Toohey y LaQd B ,udget & Planning Manager 16305 36th Avenue N, Suite 600 * Plymouth, NIN 55446 LENNARXOM t� a r # k T{ Y old du u *H r Ct Ck CS S�7 tlt�3 U Uti CAS .�. M ++pper. . u°uuuuuu°u°c°v°u° # Iig% I sI {..W [*7. Cr7Gt2W W 9F Si .......... ^H 9I F I3i U3 UY Uk >fl tlXp tit ui Ce} 3@ ` CL it# N i#i it# NO #t# #6# IN, Uk t{ dJ#i ¥ US Wwb W41 Vt v%.w �� t NiN 4V iV C3 CV. iYH tNN. f v t ¥ V k 4 # a 4 8k #x C3 a # # # $4 i ? # f k MID Y N �N ,F. I Gi *P iQtli Yam# ky i r! � ri •. #.. N # +% N ¥ 1 f 000000 pp I Y # � t Ut G t- r- r- rl � t. Ci Cf '^J it .0000 sL m 0. 9 Q Q CS C} C5 O #3# w H 9# r7 ri N xl r# ri W t? dti O N Ci ax ri rt " , 1 H O M iA REQUEST FOR PAYMENT To: Lennar Corporation invoi : v 3 16305 36th Avenge N, Suite 600 Draw: 13063-00001 Plymouth, MN 56446 invoice date: 11111/2013 Period ending date; 10/ 612013 $698,846M Prole t: 13063 $0.00 Sevens $696,346 00 Contract date: /30/2013 $41,856 00 Architect. $4,185.60 Scope: $0,00 Vender : C$41,8 e erg GaLCodin Subled or Mount $4,186.60 $37,670.4 } m RE CEIPT AND WAIVER oI+' E CHANIC,S LIE j RIGHTSb AGG E EMENTS AND RELEASE OF CLAIMS� The 'undersigned a lino rl dges leaving received payment of $304,127,81 dollars from Minnesota Land subsidiary of Len ar Corporation, in payment cif`all material and labor by the undersigned delivered or furnished, to and perfo . ed as listed below: THOSE BELOW R THOSE LISTED ON T SUB-Bf,LL NG COMPUTER LIST y: FOR IAA , OF CHECK., 01/21/1CHECK NUMBER, 03 43: and for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to fife mechanic's liens against said,pren ises for labor, shill and material furnished to said premises prior to the date hereof ,. j? I The undersigned, fear the p oso of obtaining payment of the above amount, hereby represents, warrants and affirms to Minnesota Lanni its subsidiaries acid affiliated � companies and North Bri an Title oxnpany fbt all. iabor and materials.f�xrnished to tl�e aforedescribed. promises by, through or cinder the undersigned, have'been or will be paid in :Full by the undersigned, The undersigned hereby convenauts and agrees fully to protect, defend, and hold harmless, Minnesota Land... d North American Title Company' from and against any lien, right, interest or construction defect gxoWing out of the same and against all loss, costs, damages d attorney's fees and expenses of every bind and ' nature which either of them may suffer, expend or incur on account of such lien., right; interest or construction defect, including loss, casts; damages, fees, aqd expenses in � action brought to enforce this agreement. � IN W1TNES8 *IIE ' O , the undersigned has caused this document to be executed, the ZZ day of James f*w,, 01 Enebak Construction Company (company name) � Title;: "Tc� Crten » i Address: fin j O'�t r} o Roviscd3i4/0; I I j r I l �t i a: r ' " DI k UiiG}GIUU A i ct�ci ci d is } Oi7 D6 Ct O m;I Ho eC7:U.y+ #A3i: UU. iRSrt�G n9 �i WWWWwW chi 6ii ov�o�'e'a o. o 14 V Iry i v} u7 v# ur tit ui N< NcisMm I r 3{ E 3 } i i t t f t t b 1 W" # # # Ui A+U. CtAApGf. Fl. p Y # k # � S# i f } C b U 1 } Y f 1 t 1 zrr Yt spy m 1 ! U5 (V !tY 0 (].C� t SJk k iT F F* rt'Y 4 }NW^9Ntlt v#W � F Mitry 651945 # iV # N M f i f St i N t B �} r t� } ti MH U.)r-i rC Uf ttriY.te�. r#. 4 DC7#(7 {p: t cZ ¢i VfH Q7 :i Zr1t't3ll M 0 q% Pf C"* H dl # N f2 Pi CY tV. h 2 W N p } 000.0 00. O: 014 • f m ca w' M14 � a ,,11 > }xc}+ H k ut rieAhi mi ri Per r tQ .. ,A in 0 4ti I p csa 20) Cl) 0 1 rl 16 0 > Cl) (.0 U) 0 E CL E 0 0 0 0 ca Vi co w 0"'t 0 o i co co ci 0 2 0 0 LL 1 CY7 c C14 C) Cf) C) Li?U-) to 9 0 to m to LO cq CD&3C\l EFk lc� C� CR Ci C! 0 U) 0 CV) to Cli 00 "t to C14 W- as rn E co (D 0 0 0 CD <D To CL a 0) 17 r- :3 1- 0 0 E E M ID 0 42) o 0 a ca OR so { CES ''I AND WAIVER Q 1 CHANIC'S LIE, N RIGHTS AND AGREEMENTS AND RE, LEASE OF CLAIMS The undersigned acknowledges having receivedpayment of $2%249,99 dollars from Minnesota Land subsididt IMT of Lonnar CbrPotatiobi labor by the undersigned delivered. . and performed TffosE BELOW OR i i 1. i A DATE OF CHECK. 4I7/I4 C CIS NU El ,. 3 l56 The undersigned, for the purpose of obtaining payment of the above amount, hereby represents, warrants and affirms to Minnesota Land its sul s zarze and hared companies and North American Title Company that all labor and materials farnished to � the aforedescribed premises by, through or under the undersigned, have been or will,be « paid in full by the undersigned. The undersigned hereby convenants and agrees fully to protect, defend, and held harmless, W nesota Land and North American Title Company from and against any lesi, right, interest or construction defect growing out .ofthe same and against all loss, costs, damages and attorney's fees and expenses of every kind and nature which either of them -may suffer, expend or incur on account of such lien, right; E Interest or construction defect, :including loss, costs, damages, fees, and expenses in action brought to enforce this agreement. IN WTrNESS WHEREOF, the undersigned has caused this document to be executed the k 9 day of __Ape- l , 2 t4;. I i nebak Construction, Company (Company name) By: ovisod 314/0 Title. _ " ' ' " �1 e rs - t_Fo Address: 0 (lo 45 « t 4 « I 4 1 t 44 1 HUM �;ooa�c�ao H Y Yi Mp 44 •+i "xi q .14I iyky# 3 00 :1 f� � 1 91 QI It 11,00-0 4 4iC 4* C€C�C. i»�TIS 4 N Yn N W Vi u5 :fl j}ja S Y}W W144YN W. '�+ t.NCS CV Ci NiV N. S f 4 a t t r 1 GI US �e c� # t k i k { f 1 I f � I O ct•RI � r y� k r;+a. #tiOh C U} ow 1 ! k W 4CSOc?k tQ i id 0 W i"i M i6 ¥ nl # W fi k 1 ? t X a Y wi t fi i s .Li i W ri Yi rf r�. p G0J1 e�c 000 a! i NNNxVNN. Sb ,4°. t3 K1 t u3 ur vY sn v4 u5 v MN No ON N o Inrn Am Inmom W WiWW W C f .Mmmm i u1 4 ,4 ,4 vt at. Aw Gi In wt .i 4i ri ri ri ai rk to •C N k` # 91 tp ib W W W W. iv aie. tSa N\ C O t3 t9t9 #ai CtY N In 4" N kY4 ui coo 0 CG D H Y Cf O Cx t> G. 9 • . � � ii a1 4 14 � }��WW++'� s�a'�. ar i � "Z3HH4"$da A t ca o. cloocr k3 . In tfS fAM1 ti4 www�:w oom snm en .sr4u4 z t ul F- CO uj 0 Lil (D ° C, Co co CM 0 0 cl 0 co tl- LO CO cc> co cla cis C6 c� ca co to 0 CN 65, rya' 1ul co co ua co 0 rd r c 00 r 69- 60- ni c , E 0 Q) C3 0 c a 0 4 �. � as 0 c (D 2. ca C4 s > tin c'n sn c RECE, IPT A" WAIVLi R OF mECHANIC,S LIEN RIGHTS AND AGRE EMENTS AND RELEASI OF CLAIMS The undersigned acknowledges having received payment of $112,845.86 dollars ftom Minnesota Land subsidiary of Lennar Corporation, in payment of all material and labor by the undersigned delivered or lumished to and performed as listed below: THOSE BELOW OR THOSE LISTED ON THE suB'BILLING COMPUTER LIST FOR DATE OF CHECK: 5/27/14 CHECK NUMBER, 252410 ,and for value received the undersigned hereby waives all rights which may have been acquired by the und0tsigned, to file mechanic's liens against said premises for labor, skill and material furnished to said premises prior to the date hereof . ABU== IN WITNESS WHEREOF, the undersigned has caused this (10=Lent to be executed the day of 2014. --±L - Enebak Construction Company {company name} By: Title: -ro -F0 I I f, CS CT: 0 Address: VO t3o 4 5 9 Revised 3/4104 MQ Y «�� ak P:UUULJU t,YU C}UU ! 4 i7 Q 4itO Q400 'yytk -0k i U U ik +t1 1i .d y'} .ail ,�k "H ! S}GU V UOCt Ui3 Li 0 0 .i ❑❑ i O£! pAi.0 O c#tO Zi U) if�3 +C�7+ ye�Sk ,} 4k tlt N 04I P li .44i Ry}AWE i yN+Wqq }.b #ii GfOOCi000Gttl di 6E Y S}*�Oi}0G?0002} i @sq�Wtlk e{,W,f qt WN r!� pk Y N m tf4 UkUS iti SiY m k+i ,!5 kipwtQ iO w,I%1,p wtbm. NLVNNtS*NP} 1 i i y s i Wa i Wt ti st i U i 0 k i i OU4O.Oef�Ota ck00 kYt c±t +n. v#. tri sn vs m cn w + Ll C1 �4 G1 iZ A CI p. i3 G1 [ ! i k j 14 # M i j Y � k U: kaa k ! S w w W b tl} Q+ O 0 tPt EY k Ski ui iS 'dk r�'Y. N Lei i v^ CJ W 4Y kk"1 qi r€ W eb F• X Vi k Sp. # M ,{} a r3 LL5 k#t 65 C° t'• C6 #tF w s3' k M F ! k W ^4 dk sM .Y sN W 33 k rWk r# i-k rrk ri H rd r-k H #.N OOQ 000 OOc%?a �4i 4R.k hl^h C*C*i"Pt'-Ph YpOSkOtlC+k%iY Ci C} 11 .G". 4# Ci xi i VF tFF t8 ww4Qw.w k.' bi 1 {A fly kfl 64IIt qt 05 ¢kS tlA 61: Y.$ ki4 is ar. W N.a Ci 004"i2S3 #r#rl"N E.. i M C4 lY " " ri ri t'0 tt M i t tik i(i liY at} 4} m +$i.i H,4H eiNH aYa wH H US H+3� .. .. Wd N `*.iOOO O00OctOO L? Gr e-i sv w:a 4,74 Z W w^f H e# rk 1 x-! N ,-t.^k r Q: ap of sM .� W m SR Yt5 aR Ot tlt e•# *M.. ut h «A tc tr co ci Li i ss o cs c: ? �,.- :w..Bo cv w o .w� aac+ao o. Oonmo.: A k� si µtn dl i M K�71't: get Pam' pGi <Y cd EE ?, ?, h WI +tcP *a to w.V usw kn ww ii4 M� t iri rr! kn kn en in uk kr in en a t'' itimroctm GkW46WW mat uewmMmmmm aSh ui LLSiAf Ui UY tkt it3 ei: m F- z ul 40 ry z (0 C: 0 LL .2 0 z CL tt w o uj to LO 0 EcL CL f= 0 CD U') woo Z a to 0 0 >m o ZP 0 0 LU C: z 2 0 U- ce) V— ca a 0 C14 ce) (0 ce) (a —OM 0 :E CL < 0 4D CD co co V- to (C� Otcat 0 uj Ct U) co co to It C14 611)� 69- 69� 0 q 114: C� (0 C\( ci 0 (0 C\l ro CD 4-i 0 = CL co emu E 0 Er 0 E O)o 40)) ca Z s 0 CMG0 0 E c 'a E .2 c > 8 0 2 ca RECkIPT ■.WAIVER RIGHTS $' AND OEIX� OF CLAIMS The undersigned acknowledgcs having received payment of $289,293.65 dollars from Minnesota Land subsidiary of Lenctar Corporation, in payment of all material and labor by the undersigned delivered or furnished to and performed as listed below, THOSE BELOW OR THOSE LISTED ON THE SUB -BILLING COMPUTER LIST FOR a a • a s a .� a a a as a -a- •- a a a a e a- _ a. a a a • a a a a from against any lien, right, Interestdefect growing out of the same and against all loss, costs, damagesa expensesof eithernature which Of or on a ititerest or defect,damages, expenses action brought to enforce this agreement, IN WITNESS WHEREOF, the undersigned has caused this document to be executed the day of 20 " Enebak, Construction Company (company nave) TItle Address: Oe5ox 459 Revised 3l4/04 m+vuc#uvurrc+ poao ljtt. .w ¥ G: V 0 U au,'c YV4, Ott � w WO : m b 44 d3 if i.0 o..coo ei N # try %dti itY [f# 6d¥ ¥i1 11 U5 ri I Vi W qt qt �t di u7 ll'S ffS uk V'! uS m rt1 o ti'¥ �s vawm¥n #a #axa ur: �,.E cv Av nY ra rdry rr Yv. yy¥¥ rtl'a Et 4P ¢ �n t „S' n t#<Y S3 i r vJv�imrn mui . aeVrRCk CfAGkGAG. 5 C 1 I # f n # # a 1 a3 i. 4X Gk ¥ # � M S Sad ttt c5 W w tit O L} # M ¥ 4+S i gd �„+ i *N VS A tlY M P3 C> trt # w f r4 f r� Q7 U" Ll I kV t*'i 4 L¥Y M aY Ui Nk i W i VY ¥ . 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CL caco e! of . co to Cor_ tco c ca in ca co z v c ca c c o > �s o tit CIO t°a ,a c ca [Ci n ai RECEIPT AND WAIVER OF ME CHANICIS LIEN RIGHTS AND AGREEMENTS AND RELEASE OF CLAIMS The undersigned aelmowledges having received1payment of $227,966.13 dollars trom, Minnesota Land subsidiary of Lennar Corporation, in payment -of all material and labor by the undersigned delivered or furnished to and performed as listed below - THOSE BE -LOW OR THOSE LISTED ON THE SUB-BILLINGj COMPUTER LIST FOR DATE OF CHECK' 7/21114 CHECK NUMBER: 274290 and for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to file mechanic's liens against said premises for labor, skill and material furnished to said, premises prior to the date hereof. The undersigned, for the purpose of 'obtaining payment of the above amount, hereby represents, warrants and affirms to Minnesota Land its subsidiaries and affiliated companies and North American Title Company that all labor and materials furnished to the afaredescribed premises by, through or under the undersigned, have been or will be paid in full by the undersigned. The undersigned hereby convenants and agrees fully to protect, defend, and hold harmless, Minnesota Land and North American Title Company from and against any lien, right, interest or construction defect growing out of the same and against all loss, costs, damages and attorn0y's fees and expenses of every kind and nature which either of them may suffer, expend or incur on account of such lien, right, interest or construction defect, including loss, costs, da mages, fees, and expenses in action brought to enforce this agreement, IN WITNESS WHEREOF, the -undersigned has caused this document to be executed the day of Jt 20 14. I Enebak Construction Company (company nam6) By: Title. l«a it1ran Address: ?& Box �-t i1J Revised 3/4/04 �i E �+ fl y 6 O ii 0 b 6 {J O O tl O O ik O 4 O O O 8888 880 b 81 O O goo go S O O 4 fl +eiq 9 •H -.i •«! mi •A *r! v# •rV -rvt rzi .� «xI,N •N -,i -rt ~*3 -ri -ri.ri *ei "H •ei •H •wi+N *wE •ei •cl ^'1+r=I "Nf M "ri *N •H •ei •A "ri *.i vi =ai mi .N . ads; cau�vr'`''iuu�iu�siiuo'��ac"icy''iuuoc'`''is�''i'�ruuc'i'`i�u�suvuuvu"�c�ivr�sr�''aouvvcf i 4 6 Li 4 t5 4 Q O 6 0 O 4 6 0 0 qD O O 0 O Chi pttaa.6 0 0 6 0 4 O O DO 0 6 r S7UUU.0 iIUL?67 UU CJ GlClUU UUUUU UUUUCSCS CFU UUUU UUi5 L1 CY.CiUU[.aS3.0 U i i t {5 O Ct 6 S'e Q C5 tl 'Rog O i7 Q ii O Ck 4 O O CE S3 Ei. q C t3 D Q C5 i} O O Q D O O: C7 iP 'Rog*akS.�i��#i.'�°..*�°�.2x'�"+i��r."y°.�*"�'i�r"�.",&�i'xi ter °6i `8. 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G{ S' CNa b •�,ry t �r jy iS e❑{ H N K of N GS "- l s# i�! 44 N N N W 6t f"t G R Uri U3 G� v3 Mo-t H o. ❑ u❑ .av � .❑o o a � a a �[i � �# W+P ❑ a a a a n o c � o{ a❑ o a o a a a...o a�t m c- NN ffi M Cf m C P a❑❑ H H c❑❑ N m ri W 0 rY N N ry N N N_N rr. N N c7 N N tY M N N c7 N N S+i N N N N t't d°1 t*t of 47 rt , CI Hi 14 ' U! ri ur cs m is It .i o t s °a s m tz H H e� n z RECEIPT OF # Att� OF CLAIMS The'un# 66kfiowledgeshavingreceived paymentof ft # We labor by the undersigned delivered or ftbished. erformed as listed below,- # WIN W*' 11161160 IN "... # • # # IN WnNFSS WMREOF, the undersigned has caused Us document to'be executed the Nodland Construction By: Title: Address: "MUM 00wrFm-noo"I co, r,40. �. MN SO= Revised 3/4/04 FAX ° Y - M H� f Y i 41 Id gGYUUUtiUC1i?C3 C7 i C � Y:D Cj G et t#iY 0t1 CkO a Oc±si art jjo 0 4�.4 N.003N 'rUU ZiLJUUG7U t td �,cz,�,pp fiitttNN sn�yt CY�N��Nq 5 U9amPtWGi pj }{ .. 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C.i CL v) E ( C t ;> C) U? . w ii1 . • of {} J p 't* i !"I .� 1 LLc.)o cOZ"t c .« s C3 iC' cx > Gi CE 0 Am 2 oco i ION LL CL CL co .. CC, ; P i ,:. uj Z to �;. 0co ' CP' to co coti} Cf) co co Co co co tO ai co k, C,o co iy (: iSi F jI C C: rx C? C . >5 E 0 tl 0 tt5 tU tCl ii co ra :p: s tFS 0 S2 � Gi CJ i7 G tip % 0 W-• C 0-0 w Q3U. y � t f L4 t % t ( ( i t i. I acknowledgesThe undersigned A • $gW5,532dollars from Minnesota Land „R. i ... X-C ii R. gNA ♦.. '•. mf Iwo4 0 • `yryytrt-lOSE BELOW R THOSE LISTEDON T -BILL N r COMPUTER LIST Ja. OP, DATE OF C ECTC: 9/ 114 C148 I R: 294457 and for value received the 1040�0ed hereby walves all rights, acquired by the undersigned to file mechanies l6i against said premises for labor, and material Airnished to said promises prior to the date hereof, IN WITNESS WHEREOF,the undersigned has caused this document to be executed the day Of 20 Enc al Construction Co {company nanac} BY; Title: 1-0 % t t t ' ;; Address: P6 t.,4 !�, ' ' Rrwised: t4F44 I — a — .—...-- u .,—..—.. —..—., --,� C, ,M W t R .t CA'I 0 ,4 Si C7 C} ik 0 0 # CY CY t7 Q 0 0 t� O O ti 6 H,H ri .M -rt,+i •vi •.t •H .M.M ..F •N •eE.M ,.t .rl Fr# rS.rF..i M+.t •M •�t.M •M--i•e{.ri •M .rt M+.# -�N} •M •rF UtE14 O0y0^� OU000}U^� UOUO UGUte 11 06��S Uy#yyyy.uGCS i�yj €}yU #�3Utl UU£ p#i L1.13Lki.tUUlS6i1U.LSa. ili:i ci a O 9 8 O o 0. 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REi C 'T AND NVAIVEROF MECELANICIS LIEN RIGHTS AND AGREE ME NTS AND RELEASE Or CLAIMS The undersigned acknowledges having received payment ent of'709,743,39 dollars THOSE BELOW CAR THOSE LISTED ON THE SUB-BILLINGCOMPUTER LIST O and for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to file nmechanie's lies against said premises for labor, shill, and material fimiislied to said premises pricer to the date hereof, The undersigned, for the purpose of obtaining payment of the above amount, hereby represents, warrants and °roto Minnesota Land its subsidiaries s d affiliated, companies and North American Title Company that all labor and materials ftunighed to the afnredescbed premises by, through or under the undersigned, have been or will be paid in full by the undersigned. The undersigned hereby convenants and agrees fully to protect, defend, and hold harmless, Minnesota Land and North American Title Company from and against any lien, right, interest of construction defect growing out of the same and against all lass, costs, da uages.and attorneys flees and expenses of every hind and nature which either of there: may suffer, expend or'incur on account of such lien, right; interest or construction defect, including loss, casts, damages, fees, and expenses in action brought to enforce this agreement, IN WITNESS W . ERE?%, the undersigned has. caused this document to be executed the; ` day of � f' fv w' 20 Nodland Construction (corapa4y naive) By: Title: Address; MOOLW W. �s, . . ALEXMDALA, MN 66008 Reidsed t4104 FAX NO, :c of 1 10 { a r F 1 bb 41 Q:Y a� �x .N # H ! Ux mr_ w# . uuou: ntYcr v�ii off.:. T # i NNNN nn m. N�..4 N.rt rivi. 1 Y Y f 4 Y Wt � Y rS°.5 NY7 sti a GS C/l Ut MU , 000 P t f # y U' is V w o W F h I C• 4Y i } i I Y P# # x # 1000 aa. 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N N N to CN ti to 0 I RECEIPT AND WAIVER OF iVIEC RANIC'S LIEN RIGHT GREEMEI TS AND RELEASE OF CLAIMS The undersign ed acktnowledges having received payment of $2,166,127,02dollars from Minnesota Land subsidiary of Lennar Corporation, in payment of all raaterial and labor by the undersigned delivered or furnished to said performed as listed below; THOSE BELOW CIS THOSE LISTED ON THESUB-BILLING COMPUTERCOMPUTBR LIST FOR DATE CIE CHECK: 0 /31/15 C ECI TIER: 449465 and for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to file mechanic's liens against said preinises for labor, skill and material furnished to said premises prior to the date hereof , The undersigned, for the purpose of obtaining payment of the above amount, hereby represents, warrants and affirrns to Minnesota Land its subsidiaries and affilliated. comp ies and North American Title Company that all labor and materials furnished to the aforedescribed premises by, through or under the undersigned, have been or will be paid in full by the undersigned. The undersigned hereby convena its and agrees fully to protect, defend, and hold hartriless, Minnesota Land. and North American Title Company from and against any lien, right, interest or construction defect growing out of same and against all loss, costs, damages and attoiney's Ices arid expenses of every kind arrd mature whic . either of their may suffer, expend or incur on account ofsuch heir, right, interest or construction defect, including loss, cost--,, darnag s, fees, and expenses in action brought to enforce this agreement, IN WITNESS WHEREOF, the quid rsi ned has caused this document to be executed the day of er, 20 Nodl nd Construction (companyname) y. 264—t--� Title: Address Ro. BOX 338 AL DLA, �AN 6WO Revised 3/4104 MU) 7t0-5159 FAX NO. 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W. tkY t44444C. i N dIX d t3 i 9 .wa � p p0. 1t1 AS Y 4+ O G G iat � b N 6 fl 1 3 a c} 0 4a O a s t% Sa O 'a a q 8 O i i> d as C1 d p.Q 6 Ca O Q H 0 w m 0 m..0 y ea o m i'= a m � O W J O 4.o Q o 0� flAN N a d t3 aUai m a a.:u a 0 0 o a m n 6 a: Y 4a 6 0 4 Cr Ca b 04 D d d is N ua 41. a o a s a a a x. w d o LY d L? 6 IX d d 4 6 tl❑ d A ha. t} Sa to D t5 4 iF dg bS ttf tl CS P> L E EIPT AND WAIVER OFECRANL ' LIE AND RELEASE OF CLAIMS The undersigned acknowledges having received p .yment of $203,926,16dottars from Minnesota Land subsidiaryof Lennar Corporation, in payment of all material and labor by the undersigned delivered or furnished to and performed as listed below: THOSE BELOW OR THOSE,LISTED ON THE SUB -BILLING COMPUTER LIST FOR DATE OF CHECK: 10/12/15 CHECK ER: 468642 and for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to file ;mechanic's liens against said premises for labor, s1dlI and material furnished to said premises prior to the date hereof The undersigned, for the purpose of obtaining payment of the above amount, hereby represents, warrants mid affirms to Minnesota Land its subsidiaries and affiliated cumpanies and North American Title Company that all tabor and materials firnished t the aforedescribed premises by, through or under the undersigned, have been or will be paid in full by the undersigned he undersigned hereby con enants and agrees folly to protect, defend, and hold harmless, Minnesota Land and Norih American Title Company from and against any lien, right, interest or construction defect growing out of the same and against all loss, costs, damages and attorneys tees and expenses of every kind and nature which either of them rimy suffer, expend or incur on account of such lien, right, interest or construction defect, including lass, costs, damages, fees, and expenses in action, brought to enforce this agreement. IN WITNESS WHERE- OF, the undersigned has caused this document to be executed the day -of odland Construction {company name) E. Title: tA Address: . "- r # MN 6630a Rovised 3t4t04 FAX NO, () 7 �6r 01 T1 iE CITY OF LAKE ELMS MAYOR & COUNCIL COMMUNICATION DATE: March 2, 2016 CONSENT ITEM # 6 THROUGH: Clark Schroeder, Interim City Administrator REVIEWED RY: Stephen Wensman, City Planner Cathy Bendel, l4nance Director SUGGESTED ORDER OF BUSINESS i .Xreinovedfiwm the Consent � �endq: Questions from Council to Staff ................. - .......................... Mayor Facilitates Public Input, if Appropriate.. .. Mayor Facilitates Call for Motion .... ............................. .......... ................. Mayor & City Council Discussion .... .... — ................. — .... ........... — .............. .... Mayor & City Council Action on Motion....... . Mayor Facilitates It is the City's goal to retain at all times during the subdivision improvements a security amount that is adequate to ensure completion of all elements of the improvements as protection to the City tax payers against the potential of developer default. With this reduction the remaining security amount held by the City will be $1,444,785 which remains sufficient to complete the remaining improvements. The City Council is respectfully requested to consider approving a reduction in the security amount for the Savona 2nd Addition. The developer has completed a substantial portion of the required development improvements for the Savona 2nd Addition including the installation of sanitary sewer, watermain, storm sewer, -- page I -- City Council Meeting March 2, 2016 [Regular Agenda Item 6] and street improvements. In accordance with the revised Security Reduction Policy Paragraph G, the developer is eligible for a reduction in security for Phase 2 in the amount of $1,178,709. RECOMMENDATION: 1 ­­ I, Staff is recorrunending that the City Council approve, as part ref the Consent Agenda, a reduction in the security amount for the Savona 2nd Addition. If removed from the consent agenda, the recommended motion for the action is as follows: "'Move to approve a reduction of'the Letter of Cried itfear the Savona 2nd Addition from $2,623,494.55 down to $1,444,785. 11 ATTACHMENTJS): 1. Engineer's Letter Recommending Security Reduction #1 for the Savona 2nd Addition. 2. Developer's Letter Requesting Reduction of Security for the Savona 2nd Addition. -- page 2 -- February 12, 2016 City of Lake Elmo �101WWI 1E.W-2:1MMIT111 #I Re. Letters of Credit #69602114 (Savona 21d) The purpose of this letter is to respectfully request the reduction o the above Letter of Credit (LOC). Per the Reduction of Security memo adopted by the Lake Elmo City Council on 12/15/15, we are requesting a 50% reduction in the amount being held for the utilities (sanitary, watermain & storm) and streets for Savona 2n' Addition. The total reduction requested is $1,178,709.00. As required by the Development Agreement & Reduction of Security Memo, attached are all the proof of payment and lien waivers for the grading, utilities & streets for Savona 2nd Addition. Please address any reduction letter to the Bank but send to me at the Plymouth office. If you have any questions, please contact me at 952-249-3012. LENNAR CORPORATION 16305 36th Avenue N, Suite 600 * Plymouth, MN 55446 LEIMWAR.COM t{ t t G Y I`: N r£ s t s i t % £ r NP k, c++�,uuuu £ .. qNq SO p 0 +rt r}.if�£3 uF u# 5F W m V0 p, £tt: �: f t ei C3 C4 N , 77t {j. 4 F ,,YY;; t xa2ti `• Os CF:s Ck FY C3 A. , £ Y t t 1 r £, £ I £ (�} Chi ,H r M. £ L,IJ. C. H e,i q i #% tV f^F N 1 tEt k LC F Vt. £9 iY3 f£i i9 Q9 � iV i fV i N , $# i F & £ t 1 i £ l t » U 67 t Y '� H,4HH .L+ rt Gtu£�.F H SS3S 4 c7 to c£ a �. k W 5 D A VT •. � �. O Ri. W s ! xN Vi sY Vk D N ri e4 wk � in ui ya m tr xi d3 i rtx 4 b iX r94 rcN (. f � U may+ F � # i � � 4r 'o ry �y�Q£ 41 }Ui P.f�i qO �' O tl$Qi.Y�. ES rS W WW OiW £USW tD i3. i N££k.4E1N �� i�. Mawr u: f $i C` f° 19L a '. CL co 0co a� 0 10 J 18 2 (f) < 0 V y � i r 6-NV I .may OD co 00 to m C14 to to 0 .. pyryy i co co m ... .... { j/ ca 0 0 > ca cSS s ttt Cr rx c * ' C1 I F t iyy� ✓ V RECEIPT AND WAIVE' R OF MYXIIA-M&S LIEN RIGIITS AND AGREE ME NTS AND RELEASE O CL,A,IIMCS The undersigned aclaiovrledges.lraving received paynx.entcif $341128.864ollars from Minnesota Land subsidiary of L,eranar Qorporation,'i payment of all material and labor by the undersigned gned delivered or furnished to and performed as listed below: THOSE BELOW OR TIIOSE BLSTLfD ON THE SUB -'BILLING COMPUTER B1ST FOR DATE OF CHECK, 1I2 /1 CH C NU . ER: 349 4 and for value received the'undersigned. hereby waives all -tights which, may have been acquired by the undersigned to file mechanic's liens against said premises for labor, skill and material furnished to said promises prior to the date.het of, The undersigned, for the purpose of obtaining payment of the above amount, hereby represents, warrants and affirms to NCnnesota Lard its subsidiaries and affiliated, companies mid North American Title Company that all labor acid materials furnished to the a oredes gibed premises by, through or under the -undersigned, have been or will b paid in. full by the undersigned, The undersigned hereby convenants and agrees Rilly to protect, defend, and hold harmless Minnesota Land and NoA4 American Title Company from d against any lien, right, interest or construction defect growing ont ofthe same and against all Joss, costs, dareages_ and Attorney's fees and expenses of every Ic nd and mature which either of them way suffer, expend or incur on account of such lien, right, interest or construction defect, including loss, costs, damages, fees, and expenses in Action hfought'to enforce this agreement. IN WITNESS D REOF, the undersigned has caused this document to be executed the day,of 2015 nel ale Construction Co (coanpanynae) By: w Title: —rO h t t e - C F ra Address; q i Revised 3i4104 £ W • # P# CY • § # #ir aG Gr 4:fdCi y oo ocso oo ooa000ild s o5c situutogg er,I }.d3.u•��£�•i�i .0 •�:u i3 Es .i d.V#.taatu+�t #+r'i�-t .v tt Ur7 cs Ksv v atl2kU "#u �t :ata,#u. c#sA ti U'tl ca is tat HIES as ; #7Utl UUtIUU U [a Cf U Lt v uot3. cso 1HU Ham oonoaoo.. csoan000000#iaooaccai i} spa (p3 Uy+ C# C��}}`+T�(J7i Ck+C��'iI %[f1 CJ T�T3j$. L# i3 YV## Uq U$$ LCC#77 U Cgg3�� CJ CI L7 L7 C�C%}j Gy Chi+ C✓ Lady Lam.^# f�✓+ C��yl` Lqf U�+ 9(��y#. yU.{ �(G'�f +i(�J$$ xi4:S@Ns�M +C3�:i # #tllSWN�NCR%GC6 M1tt#iC/S Oi�N49 t1 ibNN�14N#Yi r^#r•# a " r# r•! r�--## rrjj ..--## wi �w{q ,,��#7 ryri rl ��--## a�--## ��yy �»} #^# yy �#yy rf e4 N # N H V fii i ryy Ri R✓T3 'Ck ii 'tlRi'Ki'S7'�1.�iyJ K3'tl Ri Ri 4Y W1 Ri�R7'd "CS 'tY'G "£%RP Fi r# t•^#� �r-{# i}T3'q N ! 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C` VryryY Q � Cz O C rt} I Ir 4. W iy ski 9 aLl a »t 4 b n S. d* it#y SS Lt a at u% N GY m ni C9. h � M i tpk O p .. e� e in m H +gy�m3 i9 #'v t RECEIPT WAIVER OF;4' rB1 RlGffrS 3E!r S AND PXLEASE Off° CLAIMS The undersigned acknowledges having received payment of 709,741.19 dollar front Minaesot4 Land subsidiary of Le nar Corporation, in payment of all material and: labor by the undersigned delivered or furnished to and pe brined as listed below: THOSE BELow 1. THOSE E LISTED ON'1BE SVB-BILLJNG COMPUTER,LIST FOR DATE CAE C 2/17/15 CHECKNUMBER.61 and for value received the undersigned hereby waives all tights which, may have been acquired by the undersigned to file n echani 's liens against said,premises for labor, shill. and material finxdshed to .said premises prior to the date hereof The undersigned, for the purpose of obtaiping payment ent of the above amount, hereby represents, warrants and -ms to Minnesota, Land its subsidiaries and: affiliated. coca 'es and North American Title Company that all labor and materials furbished to the albredescribed premises by, through or under the dersig ed,`have been or willbe paid in frill by the uudersigned. The undersigned hereby convenapts and agrees holly t protect, defend, and: hold harmlessharmlessi Minnesota Land. and NorthAmerican Title Company ftom and against aay lien, right, interest of construction defect growing out of same and against all loss, costs, damagps,and attc rney`s fees and expehses of every kind and nature which either of them, may suffer, e .pond or incur on account of such lien, right, interest or construction defect, Including loss, casts, damages, fees, and expenses i action brbuglit to enforce this agreement, IN WITNESS WBEREOF, the undersigned has, caused this document to be executed the 20 Nodlannd Construction t� y, Title: Address: wAxMt)C0W( ' Revised 31410 FA)( �40, {-So} 7 107 9. -,4 u I V I.I V 41 V 44 44,0 4 NON t3 41,0 41. 4J 43 4,VJ 0 4t4J44 11 HIM 01 00 0tl 0r m 404bMfii I� A NtR li A a-4 H H In 10 1 M w Wq In In A 14MV14MHHN ai IN +13 A A 0 AM,4 'In,4,4 n i n I4 =�'4A HA'114"H �2�4 'M MONNN"m 0 In NN H*Ul mw w A Ull 2 '4H,4,4,C ll�� Iq , , , , . 0 f,4 i ^xtN "1 H'A H H", H H r4 H,,4 1141414,4 Hl In H A ti 0 �H A I is o A)A AMA AM 4 0 0 9b 0 14, 0 NNNN NN NCJ N A r 4 Jr M.. 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C i{r dt D 9 GpY Ck O [a O G tt1.iA. r# HM � Pik n S �} !p'✓e � "I'3 W RF,CF,'IPT AND WAIVER OF TVIECHANICIS LIEN RIGHTS AND A GREEWiNTS AND RELEASE OF CLAIMS The undersigned aekno led es having received payment of 426,273,95 dollars from Minnesota Land sulnsidiaty of Lennnar Corporation, in payment of all material and labor by the undersigned delivered or flunisbod to and perfornned as listed below THOSE BELOW CAR THOSE LISTED ON TGIF SUB -BILLING COMPUTER LIST FOR DATE OF CHECK: 061011 CII C NU III: 411631 and for value received the undersigned hereby �Xaiv s all rights whieb may have been acquired by the undersigned to file r echanies liens against said premises for labor, skill and material furnished to said premises prior to, the date hereof. e e ♦ • e s • • IN WITNESS -V.<REOF, the undersigned has cased this document to be executed the day of u n , 24 f Nodland Construction �. company name) By: Title: ' Address. i : fi[i fi kGt l ryry 0 H f &` 1 Ui Ct Pv1,5 i> i7 617 QO04 C'S i O9Di}ii 004 v ���•�ii.LS i xs�Li Li L§�N±•i +k�F d%ta�^i dyi 11 A*�l #y?�L#1# 1111 " 411,1q1111 p# # 'VA.N 2§i d2 Vl.L9 tl1 tl# p 'tppGB. 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C.. �. t$M1 $ $G @ g 4 O ik Q p 4$ C 9 A N M xi 4 i`, M 0� tV e6 N e{ fd � $ # , , $ $ o a as cr n p # d# C # # $ 8 R 9 ax M M 13 a' k t' RECRUPT AND WAIVER OF AR CHAMCIS LW PJGRTS A.G I R+ MENTS ,r AND +LEASE" OF CLAXYMI The undersigned ael io ledg s having received payment O + 'E ,I."/. dollars: from Minnesota Land subsidiary of Ltennar Corporation, in payment of all material and labor by the,undersigned delivered er ftniahed to and p r caned s fisted below f THOSE BELO "4 R. TI`10 L*IS'IED CAN ' M SI: B-BILLrNa CQ U I i 1ST `C f �T DATE OF CHECK. 08/17/1 K UMBER: 443391 and for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to file mechanic's liens against said premises for jabot, skill d material furnished to said promises prior to the date hereof. The undersigned, for the purpose of obtaining Payment of:the above amount, herela represents, wai ants and s to Minnesota nesota Land. its subsidiaries and . fated companies and North American Title Company that all labor and ms.fiexials nisl'd to the atere escribed promises by, through or under the waders. eta, have boon.. or -v lZ be paid in fall by the undersigned; The undersigned'hereby convenan s and agrees fully to t protect, defend, and hold harmless, Minnesota Land and North American, Title Company` from and against any lien, rights interest or coustrection defect grow' oirt of the same and against all doss, costs, damages and attorneys fees and expenses o eve r, , ' d and nature which either ofthe r wayy suffer; expend or incur on account of such. ,hen., right, interest or construction defect, including g loss, costs, d agea; fees, and .expe ses fig action brought to enforce fhia agreement, IN WITNESS CIS*, the undersigned has caused this document to be executed the � # {y , . day o _20 ____LALQ4 L, �,.. 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C^ h C• h. k* h h. h h 3+ P E+ !* h C.h a 5 0 98a R Id 999 r N4 g 999lto i I' 2 t +IPT AND WAIVER 'ER OF MECIIANXIS LIEN RIGHTS ITS AND AGREEMENTS +EtMENTS AND RELEASE OF CLAIMS The undersigned acknowledges having received payment of $504,052,42dollars from Minnesota Land subsidiary of Lernrar Corporation, in payment of all material and labor by the undersignedd delivered or furnished to and performed as listed below: TT40SE BE OR THOSE LISTED ON THESUB- ILtLJN COMPUTER LIST FOR DATE OF CHECK: 0 8/24/15 CHECK NUMBER: 446090 and.for value received the undersigned hereby waives all rights which may have been acquired by the undersigned to file, mechanic's liens against said premises for labor, skill and material furnished to said. premises prior to the date hereof;, The undersigned, for the purpose. of obtaining payment of the above amount, hereby' represents, warrants arid affirms to Minnesota Land, its subsidiaries and affiliated coi npanies andNorth American Title Company that all labor and materials furziished to the aforedescribed premises by, throe gh,or under the undersigr3ed, have, been or will be aid infull by the undersigned. The undersigned Hereby convenats and agrees fully to protect, defend, and hold harmless, Minnesota Land and North American title Company frorn and against any lien, right, interest or construction defect growing out of the same and against all loss, costs, damages and attorney's fees and expenses of every Id d and nature which either of thern may suffer, expend or incur on account of such lien, right, interest or construction defect, including loss, costs, damages, fees, and expenses in action brought to enforce this agreement, IN WITNESS WHEREOF, the undersigned has caused this document to be executed the day of � 20 Nodland Construction (company name) ByF - Title: Address: X Revised 314104 jw.IH t t k t: t U F q� xSCTtct#dtlsSt7aOb�"�"�z9 ctc�d t;��d cl�'G'ct >•7 sic5�dgdd�gqci:�ct �." f�s�dd dti. 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O fib* 5 G D +mbi rnw tb3 1�i5 er: i*�t i, M tl9 � �4 N r4 lli 6. a. 8 b a 9 . ... g g tlg. ri. fi Ft. i ' Vi b p a II O O p b 6 t!i p O 69 O b M ei 1 b ppp b a m gf sC! tr W tei p o rn fitt H b ;W N Cfi F'F 0 Qt ui W ri H II1 Ot N M" iN 4V N k� e{ K N tl N 4 a p b Ck L3 t'# C4 b -ri W 1 b 9 9 b O 91t b g O rtii Iti xd [C. a a1a9 V X {«0 gg- I RECEIPT ANDIVVAIVER OF MECHANIC'$ LTSN Rf GHTS AND AGREE' ME' NTS AND RE' LE ASE OF CLAIMS The undersigned a0la'lowledges having received payinent of $ 2,166,127,02 dollars from Minnesota Land subsidiary of Lennar Corporation, in payment of all material mid labor by the undersigned dolivdred or furnished to mid performed as listed below, THOSE BELOW OR THOSE LISTED ON THE SUB -BILLING COMPUTER LIST FOR DATEOFCHECM 08/31/15 CHECK NUMBER. 449465 and for-valuereceived the undersigned hereby waives all rights which may have been acquired by the undersigned to file mechanic!s liens against said promises for labor, s1du and material furnished to said premises prior to the date hereof . The undersigned, for the pur-pose of obtaining paymnt of the above amount, hereby represents, warrants and affning to Minnesota Laud its subsidiaries and affiliated companies and North American Title Company that all labor and materials fimighed to the aforedescribed premises by, through or under the undersigned, have been or will be paid, in full by the undersigned. The undersigned hereby convenantg and agrees fully to protect, defend, and hold harmless, Minnesota Land and North American. Title Company from and against any lien, rigbt, interest or construction defect growing out of the same and against all loss, costs, damages and'attomey's tees and expenses of every kind and nature which either of them may suffer, expend or micur on account of such lien, right, interest or construction defect, including loss, costs, damages, foes, and expenses in action brought to enforce this agreement. R4 WITNESS WHEREOF, the undersigned has oarind this document to be executed the day of Aer 20j Nodland Construction By: Tide; Address* P.O. BOX 338 ALE)MDRtA, �AN RM Revised 3/4/04 paq7M:6�- FAX NO. (M) 7W,61 9? _ iv + s k 4 1 N i UyU UU.t•V� Tyt i.1 ,�9U^{3 ^fl'j U Vgg4'yy1 e+��3 i3 C,it�i�yy5i�yyl yUy tt a! ! lk� 4F�H?t FFkk Nbs iF���HMia�� Sx: pYf rNct��� VHF YtN W �Nd'IN'�UY�4 DVS t�II CG���W NNU�# Wqq� MV�kNVk k a ti OO:O9ii0CrQ Ut,i li4O8U Otl CfsVU.UUtf 840 € t.7UUCt L3 SkU UUU.UU UCtUCi CFUCJUU. Ig. Id � I'd I I II RS !U H .-I H i £1 U ppQ HUH tk4 11 O9O QQd r�7n �*�Z.�.2'a,',�'F»`/-ti."�'i'Pr :^.��. a'".�7. t.. >i... t r{ra cs rk t'ary •{m!-�fli{ie ,?Wip1eIIiiIeNMhflF{-y.i rrcatr'st••5r eCS#fx`v-�Si•IcfCQa'�*tt smctkv�i criimTTv^f htaVtari zerm+vae rmrrahri•omrohin c-C>M ONrCfix•mwePaa€. 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Ck M :NM. h tC1 iR. 9 Q Q Q.Q 0 9 Q pp 9 9 96 8 0 O Q Q.: O ?i 41 C Gr ryry m !+ m ih 9 ri ryry. c9 n h � trk H 3 N ff E i RIGHTS RELEASEAND The 4ndersigned acknowledges of $469,280.42 dollars from Minnesota Land s4sidigi-y of Lennar Corporation, in payment of all material and labor by, the unde d delivered or farnished to and perlormod as listed below, THOSE BELOW CAR THOSE LISTS D ON THE SUB -BILLING ING COMPUTER LIST FOR DATE OF CHECK, : 1011 I15 CHECK NUMBER: 472493 and for value reeved the undersigned hereby Wahles all rights which may have been acquired by the 'undersigned to file mechanic's liens against said premises for labor, skill d material famished to said premises prier to the mate hereof e * � e • e •All N `t' ITNESS WHEREOF, the undersigned has caused this doounient-to b executed the day -of 1 , 20 :Nodland Construction (c pang n6tiie) lay' Title, Address: ALEXOMRK BAN FAX O. 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N G f O# r- i sv .t � c•. � w 1 l O O G D@ G q OG C} i5 6 6 6 LL1 dff r{ .f. P9. 94 Ct Cf `G 1 m ue 9 v n M1 A M n i T^ � ki ai Cr ID u G wi R'P-'Crl,IPT AND WAIVER OF CLAIMSRIGHTS AND AGRE' EMENTS AND RELEASE OF acknowledgesThe undersigned of ftom"esotaia-i jj THOSE BELOW OR, THOSE LISTED ON THE SUB -BILLING COMPUTER LIST FOR DATE OF CIS: 12/2 /15 CHECKNUMBER: ER: 503503 and for valve received the undersigned hereby waives all rights which may have been acquired by the undersigned to file mechanic's liens against said preruises for labor, shill and material ftirnish d to said premises prier to the date hereof , i i . WON MEMO-- in M ON NO I i i i M # • # ienses of iaccount of , fees, and expense$ in 1N WITNESS WHEREOF, the undersigned has caused this document to be executed the day of c, n v 20 Nodland Construction company imne) rl!� Title; .� Address: P.O. t AlAXkMak m Revised 3-14/0,t FAX No, " THFCITY OF-' LAKE ELMO Ms. Carole Toohey Lermar 16305 36th Avenue N, Suite 600 Plymouth, MN 55446 Re: Savona 2nd Addition Lake Elmo, Minnesota Irrevocable Letter of Credit No. 69602114 We have reviewed and processed your request dated February 12, 2016 for a reduction in the security for the Savona 2nd Addition in Lake Elmo, MN. At this time the Irrevocable Letter of Credit No. 69601114 may be reduced to $1,444,785. This represents a reduction in the amount of $1,178,709, or 50% of the Sanitary Sewer, Watermain, Street and Storm Sewer Improvements. Please process the security reduction through the office of the Lake Elmo City Clerk. Should you have any questions or require additional information, please call me 651.300.4264 Sincerely, John (Jack) W. Griffin, P.E. City Engineer cc: Clark Shroeder, Interim City Administrator Julie Johnson, City Clerk Cathy Bendel, Finance Director Stephen Wensman, City Planner 3800 Laverne Avenue North - Lake Elmo - Minnesota 55042 Phone: (651) 747-3900 - Fax: (651) 747-3901 - wwwdak-eelrno.org THE , CITY fit' LAKE EM DATE: March 2,2016 REGULAR Waive duplicate Fee for Zoning Text Amendment SUBMITTED RV- Mayor Pearson & Councilmeniber Smith 'MEWEDBY; Planning Director UGGESTED CiR bER OF Bus., s., Introduction of Item ............ Interim Administrator epee resentation... .,Interim Administrator Questions from Council to Staff.,... .Mayor Facilitates Call for Motion : Mayor City Council Discussion .......... . Mayor &City Council .Action onMotion ................................ . Mayor, Facilitates FILL—A—L i.MPACT 1,2 0 [JMMARY AND A+C'MA LRLQEESTED. The Council is being asked to waive/refund the fee Paid. by Danielle Hecker for a .honing Text Amendment. Ms. 1-Hecker applied for a Zoning Text Amendment in 201.E and again in 2016, As a result of the first revision and some miscommunication that may have occurred with former Planning staff members, Ms. Hecker made a second application for a Zoning Text Amendment for her project in Part to correct a text error in the Ordinance. The first fee was paid, we are requesting that the second fee be waived. RECOMMENDATION: DATION: If removed from the Consent .Agenda, we recommend the following motion: "Motione, : for mentfor i anie Applicationi, 'Iiiia ci Ty orF LAKE ELM MA KO DATE: March 2, 216 REGULAR ITEM ##8 AGENDA ITEM: Refer dome occupation Ordinance Review to Planning Commission SUBMITTED BY Coun ilmember Anne Smith THROUGH: City Clerk REVIEWED BY: Councilmember Smith SsUGG STED ORDER Q BIT introduction of Item . Report/Presentation. Questions from Court Call for Motion Discussion.... Action on Motion.... ma Interim Administrator interim Administrator Staff....— ........ .Mayor Facilitates Mayor 8r, City Council Mayor & City Council Mayor Facilitates I'CILI Y RECOMMENDER, Councilmen tber Smith FISCAL IMPACT. To be determined. SIT V AND ACTION CITES I EI�!g Several years ago, the Planning Commission and City Staff been word. to update the City s Home Occupation Ordinance, That work was never completed and the City's ordinance remains out of date. I would like the City Council to refer: the Home Occupation:: Ordinance to the Planning Commission for review and recommendations for updating the code. om is ion rev Ordinance to the Planning C m si for and recommendations for updates." ATTAC114MEN T S): Home Occupation Ordinance 1541 O12 subd I.12 -- page 1 -- 12. Accessory Uses Bed and Bre al, -fast A private, owner -occupied residence that contains no more than five () guestrooms where lodging, with or without meals, is provided for compensation. n. Commercial Wedding ng ere n7ol y Venue. A use involving a location to conduct wedding ceremonies, not including receptions, and usually operated in exchange for remuneration by providing the venue to the public, Domestic Pais. The keeping of small domestic animals, such as dogs, cats, birds, rodents, fish, and the like, not primarily for produce or value increase, but rather for show, spout, or as pets. Family Day Care, A residence licensed by the Minnesota Department of Human Services in which no more than 10 children at any one time receive care, maintenance and supervision by someone other than their relatives or legal guardians for less than 24 hours per day. Group foam ly (fay care. A residence licensed by the Minnesota Department of Human Services in which at leash 11 but not more than 14 children receive care, maintenance and supervision by someone other than their relatives or legal guardians for less than 24 hours per clay. Hoine Occupations. Any gainful occupation or profession engaged in by the occupant, only, of a dwelling when carried on within a dwelling unit or in an accessory building, provided that no signs other than those normally utilized in a residential district are present, no stock in trade is stored on the premises; that no over-the-counter retail sales are involved, and entrance to the hoarse occupation i or can be gained from within the structure. Uses include professional office, hairdressing, or teaching limited to 3 students at any time, and similar uses. A home occupation shall not be interpreted to include barber shops, beauty shops, tourist homes, restaurants, disorderly house as defined by V S. 60 .33, Subd. 1, as it may be amended from time to time, or similar uses. No home occupation shall be permitted that creates the need for more than 3 parking spaces at any given time in addition to the parking spaces required by the occupants, Home occupationsshallnot be carried on except between the hours of 7:00 a.m. and 10:00 P.m. • September 14,2010 — City Council reviewed recommendation by Commission, directed staff to proceed with Council's original ordinance direction • July 20, 2010 — City Council removed the item from the agenda and asked for it to be discussed at a workshop. • July 6, 201 O—City Council tabled decisions for all members to be present. • June 28, 201 0—Planning Con-iniission recommended approval of the Home occupation Ordinance to the City Council • April 12, 201 O—"la nning Commision made the following recommendation with regard to Home occupations: o Home occupations will be defined by two subtypes: Home offices and Home Based Businesses. o Home Based Businesses should have a Home Based Business Permit that is monitored by the staff using an application procedure. 0 Home offices should be regulated by performance standards. o Exceptions to the Home occupation Ordinance should include garage sales, licensed facilities, and agricultural sales. o A Garage Sale provision should be added to the definition section, March 22, 2010—Planning Commission made the following suggestions with regard to Home occupations: • They suggested separate regulations and definitions for home offices and home based businesses and wanted to return to the old planning commission draft as a starting point. • Degree of storage should not be limited for any home occupation. o Home offices would not have a permit and home based businesses would require a Special Home occupation Permit. o Signs would not be permitted for any home occupation March 8,2010—Planning Commission reopened discussion on the Home occupation Ordinance July 18, 2006—City Council o Tabled discussion on made revisions to the recomended June 12, 2006—PlanniDg COmmissi m ordinance o Made the following changes* • Degree of storage should not be limited • Two non-resident employees are allowed in a home -based business • Annual license renewals is not needed • Three business related vehicles are allowed at any time (parked off street) • Limited visits from 10 to 5 per day • Deliveries limited to 6 trips daily June 6, 2006—City Council workshop o Made a draft ordinance March 27,2006—Planning Commission Public hearing THE CITYOF LAKE ELMO MAYOR& COUNCIL COMMUNICATION DATE: March 2,2016 REGULAR ITEM #9 ACHE NDAITEM: Authorize Posting Building Official Position SUBMITTED BY: Julie Johnson, City Clerk THROUGH: Julie Johnson, City Clerk, REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item. . Interim Administrator - Report/Presentation.. ... . .......... ....... ..Interim Administrator - Questions from Council to Staff ................ .... — .......... -- ...... Mayor Facilitates - Call for Motion . ... -- ...... ....... --- ..... -- ............ ...... .. Mayor & City Council - Discussion.... ---- ......... — ................. ... Mayor & City Council, - Action on Motion.. ....... — ................. .. -- ..... .......... ... Mayor Facilitates POLICY RECOMMENDER: City Clerk FISCAL IMPACT: $56,028 - $77,251 salary per year, plus benefits SUMMARY AND ACTION REQUESTED: City Building Official Rick Chase submitted his resignation and 30 day notice on February 24t"; his last day of work with the City will be Friday, March 25th. Staff is requesting Council approval to advertise the position vacancy and solicit applications per the attached posting. The proposed advertised salary range was obtained through a salary survey from the League of Minnesota Cities website for Minnesota cities with a> population size similar to Lake Elmo, ranging from 6,139 to 13,156. The current Building Official's salary falls well within the proposed range. A closing date of Friday, March 18'h is proposed to allow enough time for a quality pool of candidates to apply. We would hope to interview candidates, negotiate an offer and have a candidate for Council approval at the April 5, 2016 Council Meeting. -- page I -- City Councit Meeting Staff is currently investigating options for an interim Building Official and will have a recommendation for covering the statutory requirement for a Building Official on a temporary basis if there is a gap. Staff is also preparing to utilize the contract with the City of Hugo for building inspection services to avoid any lapse in service in our building department. RECOMMENDATION: If removed from the Consent Agenda, staff recommends the following motion: -- page 2 -- I TFIF-- f CITY OF LAKE E L M The City of Lake Elmo offers competitive pay and benefits in addition to professional development opportunities to all employees. The city's number one value statement is to foster an environment based on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional employees. SALARY: $56,028 to $77,251/DOQ OPENING DATE: 3/3/2016 CLOSING DATE- 3/18/16 POSITION TITLE: Building Official DEPARTMENT: Code Enforcement - Building Inspections ACCOUNTABLE TO: City Administrator FLSA STATUS: Exempt PRIMARY OBJECTIVE: construction and high standards of design throughout the City of Lake Elmo. This includes administration and enforcement of State building codes, City zoning ordinance enforcement, and implementation of property maintenance codes within Lake Elmo. Plan, develop, and implement methods to maintain optimum service levels in all phases of building and fire inspections, city code enforcement and designated environmental health services. Resolve complaints and/or cbricerns regarding code issues. �,Z alffwny"- ALI. nAITIME010WER&I 4. Authorize and ensure issuance of various permits as required by city code enforced by the City. S. Maintains record of erosion control violations and coordinates the City's enforcement of erosion control requirements for new construction. 6. Issues Certificates of Occupancy for structures and verifies with other City staff that all site and development requirements have been met prior to issuance. 7. Verifies that site construction activity is in conformance to approved plans, coordinates City action to bring non -compliant sites into compliance. B. Interprets building and housing codes for inspectors, contractors, and the general public. 9Ensure complaints involving building codes and related ordinances are investigated in a timely manner. Initiate appropriate legal action regarding violations that are not corrected. 10. Keep abreast of innovations and developments in the construction industry and how changes in materials and construction practices relate to code requirements. Maintain effective enforcement and inspection techniques, practices and procedures including technology and software innovation. 11. When necessary attend development review, city council and planning commission meetings to provide input on building code and zoning ordinance requirements for proposed construction and development projects. 12.'Establish and maintain policies and procedures for zoning administration which includes enforcement of the zoning, property maintenance and sign ordinances and takes action to ensure compliance with these, 13. Responsible for keeping supervisor informed of issues and adequately resolving issues quickly. Recommends procedures and policies to supervisor in cases not clearly covered by codes and ordinances. 14. Responsible for preparing and processing ordinance amendments as needed. 15. Responsible for ensuring department reports are completed and accurate. 16. Oversee maintenance of department work records and implementation of document management system. 17. Make recommendations to supervisor with regard to the annual budget for the Building Inspection Department. 18. Performs facilities management functions as they relate to City Hall. PERFORMANCE CRITERIA • Skills in mediation, complaint resolution and problem solving, • Team player with the ability to collaborate and implement effective customer service, • Strong initiative to improve processes and productivity. • Ability to effectively use a computer and various software programs, including software for tracking building inspections and permitting activity. ■ Ability to maintain a positive and effective working relationship with council, commissions, businesses, designers, contractors, residents and staff. • Ability to communicate effectively, both orally and in writing. • Thorough knowledge and understanding of the pertinent state and local codes and licensing requirements applicable to the City of Lake Elmo and the legal aspects of code administration. •- Ability to read and interpret plans, specifications, engineering and architectural project drawings, and electronic documents accurately and to compare them with construction in progress. 3800 Laverne Avi �!F ''31 ' 111111�1`1:�: 651.747.3900 • Ability to enforce codes and ordinances firmly, tactfully and impartially and deal with difficult situations. • Understanding and experience working with best management practices for construction activity. • Develop and maintain effective working relationships with other City departments, Administration, Public Works, Fire, Planning, Engineering, etc. • Ability to physically move about all areas of construction properties to carry out duties. • Ability to manage multiple projects and meet deadlines working in a fast paced environment. MINIMUM QUALIFICATIONS • State Certification as State Building Official • ICC Certification as plans examiner or building official or ability to obtain within I year of hire date. • Bachelor's degree in related field; may substitute equivalent years of related work experience in construction, inspections, facilities management for degree. • Five years experience in construction or a related field in public or private sector. Expertise in plumbing, electrical and/or HVAC a plus. • Experience with Microsoft Products (Word, Excel, Powerpoint) • Valid MN Driver's License DESIRABLE QUALISCAT10N Experience with inspections, property maintenance, sign permits and/or planning and zoning in Public Sector SUPERY SION MSEQNSIBILITIE N/A I ffly—SICAL REQLJ1—REMEX1 Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, and hearing, typing, and seeing. The individual may encounter unexpected and prolonged workdays and stress and pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer keyboards and video screens. This position is light duty and may require the exertion of up to 20 pounds of force on occasion or a negligible amount of force frequently to lift, carry, push, pull or otherwise move L CITY OF LAKE ELMO ATTN: JULIE JOHNSON, CITY CLERK I I mww1'1�j J�MO, N 55042 J-111 PLEASE VISIT OUR WEBSITE AT M�-LAKEEELMLLOR.G FOR ADDITIONAL INFORMATION OR CON innesota 55042 * 651.747.3900 TACT US AT 651.747.3900 CITY OF LADE ELMO IS AN EQUAL OPPORTUNITY EMPLOYE TJ IF CITY Of - LAKE ELMO MAYOR AND COUNCLL COMMUNICATION DATE: 3/1/2016 REGULAR ITEM #: I o MOTION AGENDA ITEM: Interim Use Permit for a Commercial Wedding Ceremony Venue SUBMITTED BY: Stephen en man, Planning Director THROUGH: Clark Schroeder REVIEWED BY: Clark Schroeder KI RM �1=2- - Introduction of Item. ............ Staff - Report/Presentation ..... ...... Staff - Questions from Council to Staff-- ...... ... Mayor Facilitates - Public Input, if Appropriate..... ....... — .... -- ... ..... Mayor Facilitates - Call for Motion., ... ...... Mayor & City Council - Discussion ... ... --- ........ --- .......... .. --- ........ ......... Mayor & City Counci I - Action on Motion .... — ........ ---- ........ — .... -- ... — ........ Mayor Facilitates Carol Palmouist is ta�� approval of -yj Ceremony Venue to be, located at M02 55tl� Street N. Staff and the Planning Commission recommend approval a 5-year Interim Use Permit with conditions with the following motion. "Move to aPPMve Resolution 2016-13 granting a 5-year Intenim Use Permit for a Commercial Wedding Ceremony Venue with 13 conditions". Carol Palmqu1st, is requesting approval of a I 0-year Interim Use Permit to establish a Commercial Wedding Ceremony Venue on her residential property located at 12202 55th Street N. On February 16, 2016, the Cit Council a roved an amen n vehicle access requirements, The Planning Commission recommended approval of a 5-year Interim Use Permit,II 13 conditions, CONDITIONS OF )LRRQVAL: On February 22, 2016, City Staff had presented 10 conditions of approval in the Staff report. The Planning Commission amended conditions 2 and 6, and added three additional conditions (underlined), The recommended conditions of approval are: I ) That a parking attendant be on site to assist with cars arriving and exiting the site for each wedding ceremony event. 2) That the access driveway be 18' wide and designed to a 7 ton standard to accommodate emergency service vehicles to the northerly extent of the parking area, or that _the access rica be 1 wide. -des n d to t ' e'ton standard to he eel e�oft�e�f eld and that the ad acent rivate drive remain clear�durin venues forem enc service vehicles. 3) That accessible parking be provided and signed as handicapped parking with an accessible path connecting the sanitary facilities and the public assembly area. 4) That the applicant maintains compliance with all applicable City Code standards for the duration of the interim use. 5) That the applicant enters into a consent agreement with the City in accordance with Section 154.107 of the City Code. 6) That the interim use is valid for a period of ign five years and must be renewed by the City Council prior to the end of this time period in order to continue operating from the site. 7) The applicant/owner shall comply with Minnesota 1300.0190 for temporary structures and uses, Building permit and inspection will be required. Temporary structure installer is required to submit a complete plan from the manufacture for installation including tie down instructions that conform to the 90 MPH wind loading in the Minnesota State Building Code. 8) Applicant must comply with all applicable requirements of the MN State Fire Code: • chapter 24, ,Tents, Canopies and other Membrane Structures of the 2007 Minnesota Fire Code. • Section 503, "fire Apparatus Access Road$", of the 2007 Fire Code. • Section 906, "Portable Fire Extinguishers", of the 2007 Fire Code, 9) That the applicant/owner maintain a contract to supply and maintain (4) temporary sanitary facilities while in operation and that at least one temporary sanitary facility be handicapped accessible and placed on an accessible route. 10) Any Portable power/ generators/ Heaters or other like equipment shall be placed/installed in accordance with the manufacture installation instructions and the applicable codes. 11) maintenance a reement with the Citv to maintain 55th Street west of M t's field road throe h the to of the Interim Use Pe` it_ 13) Submit the St I Roise r corn liance with the Ci 's REQUIRED FLNDINGS: An interim use permit may be granted only if the City Council finds as follows: • Staff and the Planning Commission believe the application meets each of the above listed findings. RECOMMENDATION: Staffand the Planning Commission recommend approval a 5-year Interim Use Permit with conditions with the following motion: "Move to approve Resolution 2016-13 granting a 5-year Interim Use Permit for a Commercial Wedding Ceremony Venue with 13 conditions". ATTACHMENI(S): * Commercial Wedding Ceremony Venue Ordinance 0 2/22/16 Planning Commission Minutes CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA 4 WHEREAS, the City of Lake Elmo has approved a Commercial Wedding Ceremony Venue ordinance on 2/21/13- and WHEREAS, the Commercial Wedding Ceremony Venue ordinance was amended on 5/6/14, and on 3/19/16; and WHEREAS, the applicant, Carol Palmquist, residing at 12202 55"' Street N, applied for an Interim Use Permit to establish a Commercial Wedding Ceremony Venue as an accessory use on her property; and e2rine IL EjhrLia" 22. �0 16; and WHEREAS, the Planning Commission found the proposed Interim Use adequately conforms to the following findings of fact: 1) The use is allowed as an interim use in the respective zoning district and conforms to standard zoning regulations, 2) The use will not adversely impact nearby properties through nuisance, noise, traffic, dust, or unsightliness and will not otherwise adversely impact the health, safety, and welfare of the community: 3) The use will not adversely impact implementation of the Comprehensive Plan. 4) The date or event that will terminate the use is identified with certainty. The applicant Iran specified in the application materials that the use will terminate once the property is sold or developed under future zoning. 5) The applicant has signed a consent agreement agreeing that the applicant, owner, operator, tenant and/or user has no entitlement to future eapproval of the interim use permit as well as agreeing that the interim use will not impose additional costs on the public if it is necessary for the public to fully or partially take the property in the future. 6) The user agrees to all conditions that the City Council deems appropriate for permission of the use including the requirement of appropriate financial surety to cover the cost of removing the interim use and any interim structures upon the expiration of the interim use permit. 7) There are no delinquent property taxes, special assessments, interest, or city utility fees due upon the subject parcel; and WUER"S, on February 22, • the Planning Commission• u Council approve the Interim Use Permit with 13 conditions-, and RESOLVEDNOW, TREREFORt, BE IT the five year Interim Use Permit to establish a Commercial Wedding Ceremony Venue at 122 following551h Street N with the • 1) That a parking attendant be on site to assist with cars arriving and exiting the site for each wedding ceremony event'. 2) That the access driveway be 1 ' wide and designed to a 7 ton standard to accommodate emergency service vehicles to the northerly extent of the parking area, or that the access driveway be 1 ' wide, designed to the 7 ton standard to the edge of the field and that the adjacent private drive remain clear during venues for emergency service vehicles; 3 That accessible parking be provided and signed as handicapped parking with an accessible path connecting the sanitary: facilities and the public assembly area. ) That the applicant maintains compliance with all applicable City Cade standards for the duration of the interim use. 5) That the applicant enters into a consent agreement with the City in accordance with Section 15 ,107 of the City Code. C) That the interim use is valid for a period of ten five years and must be renewed by the City Council prior to the end of the time period in order to continue operating from the site. 7) The applicant/owner shall comply with Minnesota 1300.0190 for temporary structures and uses, Building permit and inspection will be required. o Temporary structure installer is required to submit a complete plan from the manufacture for installation including tie down instructions that conform to the 90 MPH wind loading in the Minnesota State Building Code. ) Applicant mast comply with all applicable requirements of the MN State hire Code: o Chapter 24, "feats, Canopies and other Membrane Structures of the 2007 Minnesota fire Code. 0) That the applicant/owner maintain a contract to supply and maintain. (4) temporary` sanitary facilities while is operation and that at least one temporary sanitary facility be handicapped accessible and placed on an accessible route. 1 01 Any Portable power/ generators/ beaters or other like equipment shall be placed/installed in accordance with the manufacture installation instructions and the applicable codes. 11) Applicant enter into a maintenance agreement with the City to maintain 55th Street west of Marquess Trail to the applicant's field road through the term of the Interim Use Permit 12) Submit an erosion control plan with any extension of the gravel entrance road. 13) Submit the results of an instrurnerite d measurement of sound at the east and west property lines at the wedding ceremony site to demonstrate compliance with the City's noise ordinance. This resolution was adopted by the City Council of the City of Lake Elmo on this — day of —, 21016. Mike Pearson, Mayor Julie Johnson, City Clerk Tj IF. CITY ()I-. LAKE ELMO 40* City of Lake Elmo Chairman Kreimer called to order the meeting of the Lake Elmo Planning Commission at 7:00 p.m. Nunn, Larson, bnTfFn—,1U—n-cTq-uist and Williams. IVINP: Williams/Krelmer move to postpone consideration of the January 11, 2016 minutes until clarification of the vote on the November 23, 2015 minutes is brought forward, Vote. 7-0, motion carried unanlmous� Public Hearing interim Use Permit Application — Commerd. di ,• 0 Access from the site would be off of 551h Street, 5511, street becomes a gravel drive after Carriage Station. The engineer is concerned about long term maintenance, There are a couple of options 1) there could be a maintenance agreement or 2) they could require a paved cul-de-sac and assess the improvements, All activites will be taking place in an open field. There is no structure being used in this case, however, there would need to be restroom facilities. Staff is recommending approval with 12 conditions. 2 Williams asked about the tent. The ordinance states that it has to be taken down within 72 hours of the event. Based on the comment of the Building Official, will they need a permit each time a tent is put up. Wensman stated that yes they would. Dunn asked about the storm water management plan. Wensman stated that the City is requiring upgrades to the driveway for safety purposes. Williams asked if there is a turn around. Wensman stated that there is not a structure and it is not as difficult of an entry. Carol Palmquist, 12202 551h Street, is the applicant and stated that she has maintained the gravel road. She is not prepared to pay the assessment for a paved road or a cul-de- sac. Kreimer asked why she is asking for 10 years for the IUP. Malmquist stated that she is asking for 10 years as she has additional expense to get the business off the ground. Griffin asked about the field road. She is wondering how far it will go into the property and how wide it will be. Palmquist to make a little money from her property. The City has done a poor job of P maintaining the gravel road in front of pro erty There are a number of environmental issues that have an impact. Donna Sloan, 12208 Marquess Lane, she does not have a problem with this venue as long as it complies with the sound, traffic, and other issues. She would like to know what happens if it does not comply. Wensman stated that if there is a problem, the City woud contact Ms. Palmquist to bring it into compliance. If there is a chronic problem, staff would document that and take appropriate steps to revoke the permit. There were no electronic or written comments. Dunn does not think that the paved 7 ton road is necessary as her driveway is paved. She would like to see condition #2 removed. She is in support of this application. Lake Elmo Planning Commission Minutes; 2-22-16 N Lundquist is concerned about the road and the path. She thinks there should be a condition that rectifies the problem. She is concerned that people coming to this venue will come up Manning. Haggard wants to make sure that the street is safe and maintained. As far as the financial aspect, that is for the Council to decide. She is in support of this application. She would like to see number 4 include "responsible designee". Williams is concerned about #6 stating for 10 years, He does not think the expenses mentioned relate to the length of the permit. He would like to see it be 5 years which would give the City the opportunity to review the wedding venue. Williams thinks there needs to be a maintenance agreement, but what that is, is up to the City Council. He would also like to add a condition that the applicant submit a report regarding the noise levels. Williams would like to see condition #2 remain as the applicant does not intend to use her primary driveway for the venue. Lundquist stated that driving a fire truck or an emergency vehicle on a gravel driveway or field, is no, different than driving on them at the county fair grounds. Williams thinks that since this is a commercial application, we should stick to the commercial standards. Griffin thinks it & NO. Wensman stated that he would be comfortable with the field road entrance at 18' wide an• d des2 i i 10 11-7 1 The Commission would like Chief Malmquist to look at the driveway prior to this going to the City Council, Move to amend condition #2 to read that the access road be 18 feet wide and be to a 7 ton standard to accommodate emergem%Wj- mkk ?,Ad *TampW f- area or that the private drive remain clear during the venue, Vote. 7-0, motion carried, unanimously. Move to amend condition #6 to read "The interim use is valid for a period of five years and must be renewed by the City Council prior to the end of this time period in order to continue operating from the site', Vote: 7-0, motion carried, unanimously. rd Move to add condition number 11 that would be to enter into a maintenance agreement with the City regarding the maintenance of the road only through the term of the interim use, Vote: 7-0 motion carried, unanimously. move to add condition number 12, to require an erosion control Plan with any extension of the gravel entrance road, vote- 7-0, motion carried unanimously. Move to add a condition 13 that the applicant is required to submit the results of an iwgmmmT�-a rrraaff'*!?*K�' Twwc ceremony site to demonstrate Compliance with the City's noise ordinance, vote: 7-0, motion carried unanimously. M/S/P* Williams/Griffin, move to recommend approval of the Interim Use Permit for a the staff re ort and with the TI II CITY OV LAKE ELMO PLANNING COMMISSION DATE: 2/22/2016 AGENDA ITEM: 4c - PUBLIC HEARING CASE #2016-04 City of LA& Elino Planning Doatttneht hterim UW PermitAequest: CommerdAl Wedding Ceremony Venue To,- Plonnint Commission From, Stephen Wensman, City Planner A�&�b4rrO: f6bruaryX�U16 4APheinit.- Carol P41mrittist 64wjo� Carol pilmquiA z6h Ing.- Agdeititure Suggested Order of rosiness - Introduction, .......... --- ...... .......... --- ........... ........... ........ - ...... .... Planning Staff - Report by Siaff...... ........... ........ Planning Staff - Questions ftom the Commission.... ..... ...... ......... Chair & Commission Members - Open the Public paring r ....... ........... ........ ....... Chair - Continue the Public Hearing to the February 8, 2016 meeting date......,,.. ....... ........................ — ...... ..... Chair - Discussion by the Commission ......... ........ ...... .........Chair & Commission Members Requested The applicant is requesting approval of a 10 year Interim Use Permit to establish a Permit.- commercial wedding ceremony venue on an Agricultural property located at 12202 55", 1 St N. Application The requested interim use would allow a commercial wedding ceremony venue to be. Summary.- established on a 10.26 acre agricultural property located at 12202 551h St. N with the PID: 06.029.20.23.0006 The application details include the following: M Type of business: Commercial wedding ceremony venue, On -Site Activity: wedding ceremonies in a vineyard with turf parking. Employees: 3-4 part time (estimated). Proposed number of guests: Up to 200. Use Frequency: tiro Der week maximum, from May through October with a maximum 3 hour duration for any single ceremony. Hours of operation: 10 am — 10 pm. Commercial wj4ding ceremony Venue ordinance. Applications submittal: Written Statement, Proposal letter, Site Plan. tuildiog Ofricial Memo dated Fire tblef Memo dated 2/3/16 Existing Use: Residential/Agricultural Existing Zoning: Agricultural property Identi/ication Number (PID): 06.02 20.2 00 The ln�osed commercial w6ading venue site is part of a M atic fiirffi� originally homesteaded by 460r& Schindlet JU site Was farmed continuously until 1981 Wh it was subdivided and 861& hi 1983, the Pdroors purchased 10.26 acres of tire fhtiii, constructed a house and planted, a small vineyard. pi*osai The applicant is requesting a 10 year hiterimUse Permit, Over the years, many people Review have asked the Palmers to hold Wedding events on their prqperf� Carol Palmer was the in*ratjon forthe Commercial Wedding Venue Ordinance. Minimum Criteria: • &dal wtridin venues are at interim accesso, 11 als ac6mmundate, the proposed par�cmg Itiat nas easy acce Wi o Maturing Avenue, so the impact on local s5th street North is only accessible fibin Toads and ncighbbr$ is Tolhimal. Sanitary Fac` 'ties: The .s *posmg to uk r6W sanifa6bti , • +q to Building•- M No site lighting has been proposed, but the applicant has stated that they will comply with city lighting regulations. Buffering: An existing t - 0 foot stand of Norway Pines surround field on the east and west sides buffering the use from adjacent residential properties. Temporary Tents: The applicant may utilize temporary tents with venues. The MN State lire and Building Code have specific requirements for such structures. The City Fire Chief and Building Official have provided review comments (attached) which are recommended conditions of approval. • rr Staffhas -, dings with continents in bold 1) The use is allowed * and standardconfbrms to t t # r 11 -/T77T liquent "Offy taxes, speow Us�077 Interest, or oty Ohf» fed� due upon the subjeot parqel. Recommendation. - Ica cw�omply wl 1 0 c Code: = M Portable10) Any _ installationpIked/installed in Accordance with the manufacture • • the applicable codts. Staff n the Planning m i iorecommend approval with the following motion: "Motion to recommend approval of the interim use permitfor a commercial wedding ceremony venue to be located at 12205 551- Street Nonh with 11 conditions". To, Stephan Wensman, Planning Director From. Rack Chase, Building Official Date: 2/ 3 1 Subject, interim Use permit application (Wedding Ceremonies temporary structure) Applicant. Carol Palmquist land Use Review comments request dated 1/2 /16 Cursory Review Scope: This review was completed with the following information food and alcohol not; seared, temporary structure will he put in place each week an event is scheduled. . is .�e � • .• .� e s r s i i •0 s sa . • ss s r ♦ .�r• »e a�• Xick C44se cuy 4 A4ke &MO Station #1 3510 Laverne Ave, No. Lake Elmo, MN 55042 651-770-5006 February 3, 2016 Station #2 4259 Jamaca Ave, No. Lake Elmo, MN. 55042 651-779-8882 Following is my review related to the: "II TERW USE PERMIT APPLICATION: Carol Palmquist is requesting an Interim Use Perrnit to operate a commercial wedding ceremony venue at 11202 5511'Strect N." More specifically, items listed under "EVENT SPECIFICATIONS": A The number of guests would be set at a maximum of 200 persons H. Temporary tents or canopies to be used in association with the events would be erected no more than one day prior to the event and would be removed no more than 72 hours.following the event. L Qff-street parking plan will be indicated on Site Plan. Pat -king Plan A4411 be incorporated within the client contractual agreement. COMMENTS: • Applicant must be in compliance with Chapter 24, "TENTS, CANOPIES AND OTHER MEMBRANE STRUCTURES'* of the 2007 MINNESOTA FIRE CODE • Applicant must be in compliance with SECTION 503,"FIRE APPARATUS ACCESS ROADS" oftbe 2007 MINNESOTA FIRE CODE • Applicant must be in compliance with SECTION 906, "PORTABLE FIRE EXTINGUISHERS" of the 2007 III NESOTA FIRE CODE • All applicable requirements of the MN State Fire Code. t* the' NTjj Fire 1i ride - Sincerely, Greg Malmquist, Fire Chief 1. Land Use form; Complete 2, Written statements a. Owner of Record Carol A. Palmgziist 12202 55`' Street North Lake Elmo Minnesota 55042 51 4 9-042S a, Surveyor: Barry Stack 9090 Fairy Falls Road k b. Address: 12202 556' Street North Lake Elmo, MN 55042 Zoned Agricultural 10.07 .07 Acres, more or less 1 ID:06.0 9.203.t1006 Legal description; That Part of the SWI/4-'r4 D AS E LL COM r SW COR Sly 14-14 "fHN NO c. History: Property was originally part of a 120A parcel Imatesteaded in 1854 by German immigrant, George Schindler • famed by same. Schindlerd dairy and crop farming until 1964 sold.when the Farm was , continueduntil 1981 sold, The original homestead on 24 A, including the barn and granary continueda, In 1983, 10.04 A more or less were split s owner of the now 10.07on propertieswhich, in 1989, 1 began planting grape vines. Both s Proposal ....Ji. Consent Agreement. SeeAMcbment2.d e. Justification of Use: i. Ordinance No. 08-107, Commercial WeddRR • . • 1. Noise a. Owner will purchase sound system for venire use. This enables the owner to control the volume and limit the sound decibel to I I SdB. b. Owner will enforce noise regulation in the contractual agreement with the client: . Owner has in place, mature 20-40' Norway pine trees surrounding venue area which act as a natural sound barrier. . Traffic: : a. Owner will employ and staff a minimum of I attendant per each event to direct traffic. This will control and organize the flow of vehicles as they enter, park and exit the venue. b. Owner will post temporary speed and encourage caution for pedestriaWpets on the Lake Moto walking trail and to enforce noise regulation. . Unsightliness: a. Portable, rented sanitation facilities will be discreetly placed. b. The entire venue area will remain grass, including parking area. There will be no Blacktop, gavel or other impervious surfaces in the vineyard or field (venue area). iii The use is compatible with the comprehensive plan and supports,: 1. Preservation of rural lands 2. Enhancement of community's rural sense of place iv, Not applicable - Primary residence v. There are no delinquent property takes, special assessments, interest, or City utility fees clue: (see Washington County records). vi. Applicant is requesting Interim Use Permit expiration date of2025. ownership CAROL PALMQUIST 1. Gate event access 20 ft 2= Parking area 1.65 A 3. Event area.. A 7 A 4. Vineyard .75 A 5, T abouse 64 sq ft (for grandchildren use) 6. Screen house 100 sq ft 7. Garden sled 150 sq ft . Residence 1344 sq ft 9. Residence Driveway 734 ft length 10. Screening trees � "*rUxty Ne5 11, Screening; trees Total Event Area 2.53 A Scale 1"=120' comy CONTOURLEGENDr W LEGEND 19 � ��� T- _71 - 11P wA ?�` -i mnw a �. NORTH I, xa Tj IF CITY OF LAKEELMO MA (OR ANDCOUNCIL COMMUNICATION DATE: 3/2/2016 REGULAR ITEM #: 0 MOTION AGENDAITEM: Legends of Lake Elmo OP Concept Plan Review SUBMITTED BY: Stephen Wensman THROUGH: Clark Schroeder REVIEWED BY- Joan Ziertman - Introduction of Item... ...... — ..... .... ........ - ................. — ......... .... staff - Report/Presentation ...... ......... -.- ..................... .............. -- .... -- ........ ............. .... Staff - Questions from Council to Staff .... ...... ........ .............. Mayor Facilitates - Public Input, if Appropriate ................ .......... .... -- ... - ...... ............ Mayor Facilitates - Call for Motion . ............................ -- ......................... ...... ........ ..-Mayor & City Council - Discussion ... ................. ........ - .... .......... ......... .................... Mayor & City Council - Action on Motion ............. .................... - .. ... -- ........ — ........................ Mayor Facilitates MULJIAI�►� T cePT f"an TPPrOval tOr the Legends of Lake Elmo, —a proposed OP — Open Space Preservation Development that would create forty (40) lots on 90-15 gross buildable acres to be located north of 50tb Street and South of Sanctuary. Staff and the Planning Commission are recommending approval and suggest the following motion: n 2$16-12 approving the concept plan for the Legends of Lake FImo, a proposed OP — Open Space Preservation Development-. I go Us 2W 101 W U&I 10 00 WN itz -, I On October 25, 2016, the applicant submitted a revised concept Plan for review. The applicant withdrew the application in order for the city to discuss potential changes to the OP — Open Space Preservation 10 1 ordinance. On, January 25, 2016, the applicant submitted another revis* n review that inc udes 5 outlots to be developed into lots if and when the OP allowed density *increases. on February 15, 2016, the applicant presented the concegt plans to the Parks Comw4g4jt 4 r tlx to the Sanctuary Park near the northwest comer of the propert y On February 22, 2016, the Planning Commission held a public hearing for the Legends of Lake Elmo Concept Plan, a proposed open space development (plan date: January 25, 20 16). Public Hearing. Prior to the hearing, 12 residents submitted email comments to City staff, all in opposition to the proposed connection of Linden Avenue to the Legends development. At the public hearing, nine residents spoke in opposition to the connection to Linden Avenue. To summarize the comments, the trail/6ni�cy connect a a the Park Commission's recommendation, buffers, lot design, the Linden Ave connection and the need for interconnected sticets, and the needed agreement between the developer and the Heekers as it pertains to 501h Street access management and screening of the commercial wedding ceremony venue. Approval of Deviations. The January �5, 2016 Concept plans deviate from the standard OP development e of Ci Council as a for lot design and buffers. The following deviations must be approved by a 4/5 vot try component of any motion for approva 1) Lot Design/Configuration 0 The proposal includes lots within areas classified as prime farmland. 2) Buffers • Lots 32, 37, 4 and possibly 3, and the roadway near the Hecker's parcel are within the 200 foot buffer area from a Rural Residential property line. • The Concept Plan, dated February 19, 2016, has the same lot buffer issues and the road on the east side of the Hecker's parcel violates the 200 foot buffer, Should Outlot G be platted in the future, it would be in violation of the buffer. The City Council should provide a separate motion for each deviation. Concept Plan Submittal 2/22/2016. Prior to the Planning Commission meeting on 2/22/2016, the applicant submitted a new concept that appears to be a step closer toward an agreement between the developer and the Heckers as it pertains to 50' Street access management and screening. Staff has not formally reviewed this new concept plan. The Planning Commission's recommendation pertains to the January 25, 2016 plan set, not the February 19, 2016 plan set. The Planning Commission did, however, state that they liked the direction the changes were going and considered such changes as addressing the condition that the developer and the Heckers reach a mutual agreement for screening and 501 Street access management, Conditions of Approval. The Planning Commission recommended approval of the Legends of Lake Elmo Concept Plan with the conditions outlined in the Planning Commission Planning Report, dated February 22, 2016 with one additional condition: (i) That the applicant work with the Heckers to provide a mutually agreeable plan providing screening and a driveway access to the Legends of Lake Elmo road for the commercial wedding ceremony venue. RECOMMEND&TION: Staff and the Planning Commission recommend that City Council grant approval of the following deviations from the OP — Open Space Preservation standards as it pertains to the Legends of Lake Elmo Concept Plan: # ##rA Oj;pe �ace Sr I ent standwet"T Preservation Deve opm allow lots within areas classified as prime farmland '. "Move to approve deviation from the OP -- Open Space Preservation Development standards to allow lots 32, 37, 4 and three and the road surrounding the ecker's parcel to deviate from the 200' buffer requirement, reducing the buffer to 100 feet". Staff and the Planning Commission recommend that City Council grant Concept Plan approval for the Legends of Luke Elmo, a proposed OP — Open Space Preservation Development that would create fort 4 lots on 90.15 grass buildable acres and suggest the following motion: "Move to adopt Resolution 2 6-12 approving the concept plan for the Legends of Lake Elmo, proposed OP pen Space Preservation Development". . r I Ei' ` e ` t• e. • February 22, # • Legendsof s plans * Legends of .d February 19, Engineer's* City `• February 15, 2016 Planning dated February T y • CITY OF LAKE ELMO AS INS COUNTY STATE OF MINNESOTA WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Landucci Homes, Inc, 13230 20'h Street Court North, Stillwater MN has submitted an application to the City of Lake Elmo (City) for Concept Plan for Legends of Lake Elmo, an Open Space Preservation Development, a copy of which is on file in the City of Lake Elmo Planning and Zoning Department; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on February 22, 2016 to consider the Concept Plan; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Concept Plan as part of a memorandum to the City Council from Planning Director Stephen Wensman for the March 2, 2016 City Council meeting; and WHEREAS, the Lake Elmo City Council reviewed the Concept Plan at its meeting held on March 2, 2016 and made the following findings of fact - a) The Concept Plan is consistent with the goals, objectives and policies of the Comprehensive Plan, b) The Concept Plan is consistent with the purpose of City Code, Section 150.175 et seq. c) The Concept Plan complies with the development standards of City Code, Section 150.175 et seq. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the Concept Plan for Legends of Lake Elmo, dated January 25, 2016 subject to the following conditions.* 1) As part of any future preliminary plan application, the applicant shall TFII' • e-h-emerherr�a+-wf;Pf+� �4� the open space within the OP development-, Work with staff to establish special setbacks for all lots that could potentially allow construction within required buffer areas-, e) Provide parkland as may have been directed by the City Council daring concept plan review; (d) Provide for the needed east/west trail along 50'h Street forth; e) Provide detailed information on how the proposed public open space will be managed and maintained into the future; (f) Provide details of an HOA and outline its responsibilities for the maintenance of open space and recreational facilities; Address all requirements of the City Engineer as listed in this report and the Engineer's memo can any future preliminary plan submittal. (h) Address other issues as may have been identified either in the staff` report or at the public meetings to review the concept plan. (i) That the applicant work with the HeckerHeckers to provide a mutually agreeable plan providing screening and a driveway access to the Legends ofLake .Elmo road for the commercial wedding ceremony venue. This resolution was adopted by the City Council of the City of fake Elmo on this clay o 3 2016. Mike Pearson, Mayor ----------------- Julie Johnson, City Clerk Resolution 0I6- M Move to add condition number 11 that would be to enter into a maintenance agreement with the City regarding the maintenance of the road only through the term of the interim use, Vote, 7-0 motion carried, unanimously. extension • the gravel entrance road, Vote* 7-0, motion carried unanimously. Move to add a condition 13 that the applicant is required to submit the results of an instumented measurement of Sound at the east and West property lines at the weddl ceremony site to demonstrate compliance with the Citys noise ordinance, vote: 7-0, motion carried unanimously. 61 Parks is recommending to construct a trail to the Sanctuary Park and the rest of the dedication will be cash in lieu of park dedication. The City Engineer is recommending 50th street right of way and a trail. an re that the homes are on the least fertile soils, Lots 4, 32 and 37 and entrance road are within the buffer area. The deviations require a 4/5 vote, Phase I is going to start to the North. Staff is recommending a condition that construction traffic access the site off of 50th Street. Haggard asked if the ghost lots were factored in for the open space. Wensman stated that they were not. Haggard asked about the trail maintenance. Wensman stated that it is in the public right of way and would be the City's responsibility. Todd Erickson, representing Landucci Homes, talked about the trail system and the connection to the Sanctuary Park. They areconcernedabout connecting the Legends road to the Wedding venue driveway. Erickson stated that they are close to an agreement with the Heckers. He discussed some of the issues with the individual septic systems. Public Hearing opened at 9:31 pm. Carolyn Cary, 5701 Linden Ave, the roads in Sanctuary are narrow. They are curvy and have many blindspots.;Them are a lot of pedestrians and kids and others riding bikes, etc, in the street. The trail system in Sanctuary I is shared with Carriage Station and will be shared with Legends. Any additional traffic will affect this trail system. She would like to see a trail connection and cul-de-sac rather than a connected road. Michelle Chickett, 5711 Linden Ave, she agrees with previous speaker. She would like to refer to the, ordinance that talks about the distinct neighborhoods. She thinks a Cul-de- sac is a good compromise. She presented IV dot data regarding the intersection at Manning. Pamela Chickett, 5fl LindenAve, she agrees with the previous speakers. She would like their neighborhood to be distinct and separate. She thinks there is more of a safety concern by making that a through street because it places the children in the neighborhood at risk. Todd Nimmo, 11679 581" Street, he is opposed to Linden Ave going through. He believes that the dangers of running this road through far outweigh the benefits. Danny Hecker, 11658 50th Street, they are heavily impacted on 2 sides by this development. They are not ok with the buffer setbacks being violated, but they have had some good conversations with Nate regarding options. They would prefer to keep their driveway, but that may not be an option. M Jessica Erickson, 5760 Lily Ave, she is opposed to the connection of Linden Ave for safety reasons. Their neighborhood is safe and peaceful, but increasing the traffic will change the feel of the development. Ben Backberg, 5693 Linden Ave, his lot is the closest lot that would be impacted by the Linden going through. The research from MNdot is that the Manning intersection is one of the worst in the state. Lake Elmo only owns a portion of the road and Stillwater Township owns the rest. Charles Cadenhear, 12190 Marquess Lane, he is a civil engineer and believes that MNdot will be required to provide access during construction times. He does not feel there is a need for a connection for those 2 developments. There were i4 written comments received via email today. In effect,,they are the same comments previously heard. Wensman read the names into the record and they will be 2ttached to the minutes. Public Hearing Closed at 10:10 pm. Williams is not comfortable with the idea of a Cul-cle-Sac being this long, The City code does not allow it to be longer than 600 feet. He feels that it is not uncommon for there to be increased traffic when developments happen around them. There was a paved road planned to be connected when Sanctuary went in and he feels it should go through. Haggard is torn in regards to the road going through. She believes if there is a connection, the roads in Sanctuary need to be maintained better. She asked about the I Cul-de-sac and if the City Engineer had comments about that. Wensman stated that they are not in favor as they are harder to maintain and snow plow, Lundquist asked about a round about to slow traffic. Erickson stated that round abouts are typically used at a 4 way intersection, but they could look into that. Larson stated that there a number of options to use to slow traffic like treads and bump outs. Williams is suggesting an additional condition to read "to reach and file an agreement with the City an agreement with the Hecker family for a driveway from the new road and the buffer encroachments". Williams is also concerned about the configuration of the open space, There are a lot of long thin outlots that he does not feel meets the spirit of the ordinance. Haggard had the same concern and adding the ghost lots, Will take some of the open feeling away. Kreimer is ok with it as shown as these are larger lots which makes it harder to accommodate the open space. There is concern about the driveway for lot 40 from an access management standpoint. The Heckers are being required to remove their driveway and this lot might be creating the same sort of situation. M/S/P: Williams/Haggard recommend approval of the Legends concept plan dated 1/25/16, based on the finding of fact as earlier discussed , and with the conditions as listed in the staff rep ort with the additional one regarding the agreement with the Heckers, Vote 6-1, motion carried. Dunn voted no as she would like to see the street connection as ictil-cle-sac. M/S/P: Williams/Lundquist, move to amend the motion to include the trail shown in the northwest corner on the concept plan dated 2/22/16 as part of the concept plan, Vote 7-0, motion carried unanimously. Council Updates — February 16, 2016 Meeting 1. zza= Upcoming Meetings a. February 22, 2016 b, M arch 14, 2016 •2-22-ii RM THE CITY CAI LAKE ELMO City of Lake Elmo Planning Department OP Development / Concept t lan Review To: Planning Commission ission Fr oni en Gozola, City Planner Meeting Date: February 22 2016 . Rlatic°ar ts: Landucci Homes Location: North of 0' Street North & South of the Sanctuary Development ntr od'u to In ar at orz Request. The applicants are seeking approval o n OP development concept Purr that would create forty (40) lots on 0.15 gross buildable acres. The development is currently be called "Legends of Lake Elmo." This represents a reduction of four (4) lots from the previous plan considered in October 2105. Site Data: • Existing Zoning — RR (Dural Residential • Land Use Guidance - RAD (Dural ,Area. Development) • Existing Parcel sizes — 50.03 acres, 20.0 acres, and 39.97 acres (I<10 grass acres • PropertyIdentification Numbers (PIDs): 0 1 -0-21- 2-0003, 01-029-21-4 -0001, d 01-029-21-41-0001 Various Ca cs TOTAL PR P R A ....................................... ..........110.01 LAND USED FORL 0 T. ..........................: ...................,.,....-44.2 OPEN PACE .....:................. .......--.............:. ,......; ........50.0 - PARK AREA ...... .........:............... --- ... .......................0.00 PER CENT OF OPEN SPA CE .<.............. ............... ....... .:...... ...... 45.5%% IGHTOF WAY .. .... ....... ....... ....... ............ .........................--10. 39 WEEND A ................. ..... .......... .................... ...... .......... .17.9 WOODED AREAS ......... ,-- .................... .......: --.20.22 STEEP SLOPE AREAS ... .......... — ............ .....--- ........... , .......1. 93 TO TAL PROPC SEE L0TS..-....... ......... .....::.............. ........... ......4(1 OP C(n7cept Plan Reviow: Igcnds of Lake Elmo (Jall 2-5, 2016 Subillitial) PlanninJ, onnnisyion Repw-1,' 2-22-16 UM GROSS DENSITY ............ ........ ........ ............ -- ....... - 0. 3 6 UNIT SIA CRE NET DENSITY .............. .......... ....... ...........0.44 MITSIACRE Review Site Character: Land Arear I Applicant Comments: Legends of Lake Elmo is proposed as an open space development, located in the northeastern portion of the City, Section 1, Township 29N, Range 21 W The projeetpr-peat y consists of I 10. 1 acres, bordered on the south, by 50th Street, Tamarack Farm Estates and Carriage to the east, St. Croix Sanctuary to the north and large agricultural properties to the -'vest. The site is best characterized as rolling open f4rinfields surrounded by existing mature oak stands, pines and wetlands and by far one of the nicest natural parcels in Lake Elmo. The availability offarm fields and natural terrain fortunately allows the proposed design, to preserve eveq wetland and nearlv all of the mature trees. Staff Comments: The rolling hills, open farm fields and scattered woodlands on these three (3) parcels are a prime example of Lake Elmo's rural landscape. According to code, applications for a residential OP development shall meet the following criteria unless modified by a 4/5 vote of the City Council: A. The minimum land area for the proposed OP development shall be 40 acres; • f i'Z acres. Criteria -wet. B. The ratio caw parcel length to width shall not exceed 3:1 Staff comment- The width to depth of the three parcels which make up this proposed development is roughly I - 1. Criteria met. C. The total number of dwelling units permitted shall be according to the development density criteria contained in the Comprehensive Plan (0.45 dwelling units per buildable acre when planned as part of an Open Space preservation development); MM D. The total number of dwelling units within an OP development shall not exceed the density limitations contained in the Comprehensive Plan for OP Districts. Criteria "C" and "D" are identical, so they were reviewed together. Applicant comment. The density of the project, based on the underlying zoning is 18140,for an open space development. Subtracting out the steep slopes and, 01' Concejn Plan Review: Legends ollake Ehno Uiin 25, 2016 Submined) Plannhkg ("On.unission Report: 2-22-16 EM M wetlands the net acreagefor the development is 90.15 acres, which nets 40.57 units, 40 or 41 units if you were to round tip. The av&rrige lot size as proposed is 1. 11 acres, I I% larger on average than the required 1. 00 acre minimum for individual septic lots. The �Ypical lot width as demonstrated on the concept plan is 140ft in width minimuni. The smallest proposed lot is 1. 00 acres, with the largest at 1. 53 acres. We h4v& sholvnfive additionalpotential lots, labeled as Outloi A E, �� 6 and A ordinance to allowfor2O unitsper 40 acres. Ae open space ca"lation provided does not include these lots, The amount of open space provided exceeds the requirement -without the lots included ThexAMWzIMMAMWWAMUfflAMMjNpw and not included in the associations common areas, Staff comment: The provided documentation identifies 90.15 net buildable acres after protected wetlands and sloped areas are taken out of consideration. As 40 Units are proposed, the resulting density is 0.44 units per net acre which is conforming to OP development standards. This is the first concept plan to come -iK+►I TV •di-cliorNaHots- beyond the 40 units allowed by code. At past meetings and in the current narrative, the applicant has made a point of questioning staff s insistence to round down rather than up when setting the maximum number of lots allowed by code. Please note that the review criteria states the total munber of dwelling units '�shafl not exceed" density limitations. The word "shall" is a legal term, indicating staff has no flexibility on the requirement. Rounding up results in a density which exceeds the maxitnum, all current regulations. E. Totalpreserved open space within the"osed development shall be at least 50% the total Buildable Land A rea as defined by Chapter 150 of the City Code� 01 Staff comment: Based on 90.15 buildable acres, this development is required t set aside a minimum of 45.08 acres Of open space to meet the requirements of 0 development. The applicant is proposing 45.50 acres of open space (a 0.4211 increase Over the minimum requirement)- Criteria met. E DweU* units are to be grouped so that at least 50% qf the Buildable Land Area Qf thcpri�posed development remains in preserved open Space, Staff comment. The proposed open spaces are all interconnected and coordinated throughout the proposed development. Suggestions for improvement are listed under the review of open space below. Criteria met. I= OP Concept Plan Reviow: L�,aends ollake Elmo (Jein.?5, 2016 Submittal) Planning Commission Report,, 2 16 Applicant Con imentson Open Space. The open space as proposed is predominate�v preserving wetlands and subsequently the large areas of mature oakforest on the property. The largest open space area is Outlot A, 25.69 acres ofhardwood forest and high valued wetlands. Theproposed trailprovi6� a north south connection to the 50th Street Trailftoin Sanctuary. Families.fi-om St. Croix Sanctuary, Carri� Station, Tamarack Estates, . . I Tand Ridge, Pkldv oj'St. Croix and others will be able to complete large Incycle, running or walking loops with this design. By code, open space created as part of an OP development must meet the following criteria unless modified by a 4/5 vote of the City CounciL I A. Open space created as part of an OP development must be protected ley a conservation easement; Staff comment: The applicants have hot indicated whether they have identified an agency to oversee the required conservation easement for the propose open space. As part of the Concept plan review, they will be directed to have this B. Not less than 60% qf the preserved open space shall be in contigu u parcels of n(' less than ten (10) acres; Staff comment- Outlots A (25.69 acres), B (11.04 aefes) And C (13.33 acres) all are contiguous and exceed ten (10) acres in size, While this criteria is met, that's not to say there are not areas worthy of debate for potential change. Staff would encourage the applicant, Planning Commission Imi i. There are now only three (3) lots with buildable areas in required buffer zones from surrounding properties (buffers are specifically analyzed on page 10). This is a significant reduction from the earliest plans. Of biggest concern would be the lots (and potential future lots) nearest the Hecker property. ii. The former "paile' area in the NE comer with the potential winter skating rink is no longer shown. As there seethed to be some support for that improvement, its elimination may warrant discussion. C. Preserved open space is to be maintainedfir thepurposesfir which it was set aside; Staff comment: Per the applicant's narrative, the proposed open space will be passively managed as maintenance areas for wetlands and woods. Criteria met. OP Concepl Plan Rerh�w: Lt�cgciuh oflake Elmo (Jan 25, 2016,5ubmirtal) Plannh?�,,, Conunhshm Report; _ 2-22- io am D. Where applicable, a homeowner's association shall be established to permanently maintain all residual open space and recreationalfacilities; (Cont) Staff comment: The applicant is anticipated to create an HOA to handle at least trail maintenance (cleaning and plowing), maintenance of development landscaping, and maintenance of the entrance monument(s). Criteria met. E. Preserved open space shall be contiguous with preserved open space or public parks on adjacent parcels; Staff comment: The proposed open space is contiguous with open space or parkland on adjacent property. Criteria met. of Design: According to code, lots are to be designed to achieve the following objectives (listed in the order of priority): A. On the most suitable soils for sub -surface septic disposal. Staff comment: The applicants have amended the plans to include one acre lots and are proposing on -site septic facilities. Per the concept narrative: "the site has been analyzed by a septic designer and has indicated that soils for the proposed lots are adequate for on -site septic systems. The designer will work with us to provide the City afinal document with soil information and testing, far the preliminary plat submission. The open space areas of the project will also be made. available to lots if he final design requires grading of the entire lat for construction. " Please see engineering comments on wastewater on page 17 of this report for further comments on septic facilities. B. On the least fertile :soils, or agricultural uses and in a manner which maximizes the usable area remainingfor such agricultural use.. Staff comment: Please see the soils data and maps on the following pages. OP %'0'rrC(7)1 6-10it R , i i Legends of Lake Ehno (Jun 2 5, 2016 ,`st binittal) Page Planning Coniniission Report,- 2-221-16 �'Ic, of Soil total Symbol Map Unit Name Acres eras Farmland Rating HIGH QUALITY FARMLAND 153B Santiago silt loam, 2 to 6 percent slopes 19.1 17,4% All areas are prime farmland 49B Antago salt loam, 2 to 6 percent slopes 10.7 9.7% All areas are prime farmland 264 Freeon silt loam, 1 to 4 percent slopes 7.6 6.9% All areas are prime farmland 49 Antago silt loam, g to 2 percent shapes 1.4 1.3% All areas are prime farmland 120 Brill silt loam 1.4 1.3% All areas are prime farmland 266 Freer silt loam 5.1 4.7% Prime farmland if drained 468 Otter silt loam 3.0 2.8% Prime farmland if drained 48.3 acres 41 MODERATE QtUALZTY FARMLAND 342C Kingsley sandy loam, to 12 percent .fr 7,9% Farmland of statewide importance slopes 49C Antigo silt loam, 6 to 12 percent slopes 1.9 1.8% Farmland of statewide importance 155B Chetek sandy loam, 0 to 6 percent slopes 1,7 1.5% Farmland of statewide importance 153C Santiago silt loam, 6 to 15 percent slopes 0.6 Oi 5% Farmland of statewide importance 12.8 acres 1270 LOW QUALITY FARMLAND 155C Chetek sandy loam, tr to 12 percent slopes 13.6 123% Not prime farmland 9C Mahtornedi-Kingsley complex, to 12 9. ,, ,9 /o Not prime farmland percent slopes Water 4.9 4.5°lip Not prune farmland 456 Barronett silt loam 4.5 4.1% Not prime farmland 453C DeMontreville loamy fine sand, E to 12 4.3 3.9% Not prime farmland percent slopes 541 Rifle muck 4.0 3.7% Not prime farmland f,p Mahto edi-Kingsley complex, 1 to 25 4.ii 3.7% Not prime farmland percent slopes 155Ca Chetek sandy loam, 12 to 25 percent 3,fa „ 3.2 la Not prime farmland..... slopes 44B Mahtomedi loamy sand, o percent f} ,1 � Cl.l 1� Not prime farmland slopes 48.8 acres 440 TOTALS: 110.0 100.0 [Eashingtrrn County Soil trrvqd ata from the USDA od Sunny Ifeh rte (http:f it e ,,co7lsuriey nres.trsda. oi,/) Soils Map • High (duality Farmlands = GREENS • Moderate Quality farmland = BLUES • Low Quality Farmlands = RED € F' Conc e,n/ C Pan c't'1`€ o%-cu�?en ds c�!'ixAc� T�lma (,lcrrr 50."C , 1�rrbmit a fags l{tc niplo C:'€,rarrrtission d;�eporl 2-2 -lf Isis vs. Lot Layout Comparison OP Concepi Plan Rericu%- Le -ends o Lake Elmo (Jan 25, 2016 Submittal) Planning Commission Rep(jrt; 2-22-16 UM M MENUM C. Within any ivoodland contained in the parcel or along the far edges Qf'open fields adjacent to any woodland. Staff comment: The proposed lots are largely outside of woodlands within the open field areas, D. In locations least likely to block scenic vistas as vieited.from .malty 36 Staff comment: The property is not visible from Hwy 36. E. Ai��from woodlands in openfields. Staff comment: Lots are largely located per this standard. Wiffiout adequate infonnation on septic sites, staff cannot state one way or another whether the proposed lot configuration follows this priority order (it's arguably a subjective decision). That said, what we can see is that most of the open space is not centered on "the least fertile soils for agricultural uses," (criteria #2 after best septic locations' so staff woul the proposed layout. Tlii� applicant is planning to construct homes at a slightly higher price point than the ones found in the Sanctuary development to the north. Applicant Comments on Hmne Setbacks and Bu We have lisiened to the concerns of the neighboringproperties and thefeedbackfivni the members of the Planninz Commission and have a alms -RuEyff", -Fig Tr Per section 150the following setbacks shall be provided between the property line of the abutting parcel and any structure or driving surface within the OP development: o 200' buffer from existing developments and from properties that are ineligible for OP development; o 100' buffer from other OP developments or lands eligible for OP development. Based on this revised plan, Lots 4,3� and 37 have buildable area within the required setback from adjacent lands (3 of the 40 proposed lots). This is a significant improvement over previous plans, but will still require a 4/5 vote of Council to reduce the surrounding buffers as proposed. MM PlanninOP COnc-ept Pho? Review: I,egenils, c)llake Ehno (Jan 25, 2016 Submiflul) g Connnb�,4on Report: 2-22-16 Boulevard • Applicant Comments on Landscaping.- With the homes being positioned in the open, arni elds, the addition of trees in the boulevards and around ponding areas will be necessary to enhance the development. The concept plait demonstrates the initial conceptual design for tree plantings, providing bifflering and beautification of the site, • Per code, boulevard landscaping is required along all streets. Such landscaping shall consist of at least one tree per every 30 feet, or be placed in "clusters" at the same ratio. • Landscaping over the entirety of the site must consist of at least ten (10) trees per proposed building site, and such trees shall not be smaller than 1.5 caliper inches when measured at 54 inches above grade level. • As part of a future preliminary plan submission, the applicant will be required to provide a landscape plan for the entire site that meets the above requirements. Lot Section 150. 180 (D)(2)(h) sets minimum lot sizes based on whether lots will be Configuration: I serviced by individual septic systems or a communal facility. As the applicant proposes to utilize individual septic systems for each home, the minimums lot size would be 1.0 acre. The following is a listing of all proposed lot sizes: LOT Acres LOT Acres LOT Acres 1.02 1.11 29 1.00 2 1.01 16 L06 30 1.21 3 1.02 17 05 05 31 1.10 4 1.00 — 4 1.07 32 5 ]:t12 19 1.00 I 33 L02 61,tl1 20 1.05 34 1.26 7 1.02 21 1.01 35 1.21 8 1.30 22 1.10 36 1.02 L07 1 23 --- L 02 —I. 37 — — 1.03 —1-01 10 --Ij-�24 oi-- 38 1.53 25 1.12 39 1.33 7 12 0— 26 1.10 40 1.03 —13 1.06 27 1.2 14 L07 28, 1.458 Staff Comments: ALL lots are compliant to the minimum lot size requirement (this is the first concept plan to not seek a deviation on the minimum lot size standard). 01' Conctpt Plan Review: L(gench ,#'Lake L"'Into (Jem 2-5, 2016,5ubbitted Planning Commission Report: 2-22-16 U� Pathways: ■ The proposed development includes one north/south trail to connect the Sanctuary trail with 50'h Street North. The overall length of the proposed trail is approximately 4,741 linear feet (0.9 miles) Trails are proposed to be eight (8) foot wide bituminous paths, Staff Comments.- As indicated in the staff reports on previous concept plans, a critical pedestrian connection that will be required by the City is the construction of a bituminous trail on the north side of 50th Street connecting the two sides of Omlot C and extending to the westerly limits of the Plat. This connection must be shown on any future preliminary application. Other than that, the requirements for pathways appear to be met by the proposed plans. Criteria met. 1) There is no guarantee that any changes to the OP development standards will occur, so creating five separate outlots suggests knowledge of a future standard that has yet to be written� 2) Even if the OP regulations change to allow for greater development densities, there is no way to know if the proposed boundaries are best to comply with the updated regulations-, and 3) To create buildable lots from an Outlot, the lot must be replatted. And if a platting process will be required regardless, establishing bow this area should develop is best done at that time. OP Concept Plan Review Legends o1l ake Elmo Oan 2-5, 016 ,51,1braaitt aft Page 1 IN GENERAL dj ac ntpa rccf ■ The surrounding parcels to the west can develop at some paint in the future, so it is dev. important to consider horn the current proposal will integrate with those future developments'. o .As you can see in the graphic below, there are potentially three nearby future entry points on to either Lake Elmo Avenue or 0'h Street forth: At least one right-of- way in this development (as shown) should dead-end on the western property line for eventually continuation to one or more of these points. { r t z • The circle road in Tamarack Farm Estates (to the southeast of the proposed development) does include an undeveloped right-of-way :which ends on this< property. Utilization of this undeveloped right-of-way is not recommended as it would unnecessarily disturb wetlands for lithe improvement to the overall transportation network. of cc ss.- . All lots have direct access to a public road. • Driveways should be looted so as to preserve existing trees in as much as possible. • Addresses for the individual homes should he posted at each driveway entrance. OP ("017tel)t I'llan Rtview: Leg!ends ollake Ehno Uiin 25, 2016 Sabininal) Page 13 Planning Commission Report,, 2-22-1 6 Future parcel The proposed subdivision would fully divide the property as an OP development. development. - Ea ment : All standard drainage and utility easements will need to be shown on the future preliminary plan documents. All easements intended for public utilities shall be a minimum of 15 feet on each side of the utility and shall be shown on the future plans. All easements will be as wide as necessary to address access and/or maintenance objectives. OP Deviation The Legends of Lake Elmo is proposed to vary from the standard OP development Summary.- requirements in the following manner: 1) Lot DesignIConfliguration ■ The proposal includes lots within areas classified as prime farmland. On the priority list of things to accomplish with lot design, placing homes "on the least fertile sails .far" agricultural uses and in a manner which maximizes the usable area remaining or such agricultural use " is the 2 n" highest priorim, and many of these lots (especially in the NE corner) are located on tar imefarmland. 2) Buffers Lots 4,32 and 37 will all include buildable area within required buffers. Council's 415 vote on this item would authorize staff to work with the applicant at preliminaty plat to identify unique setbacks for each of the identified Its to ensure buffers are maintained in as much as possible. Resident Staff has received a number of comments from residents leading up to past Planning Concerns. Commission meetings (minutes from such meetings are attached). In Generab - All public improvements constructed to support the development must be designed and constructed in accordance with the City Engineering Design Standards Manual available on the City website. 01' Concept Pitt n lie viei i %^ Planning Commission Report; i- 12-16 Streets and &WUWWW�= WM 4pplicant Comments on Streets and Trails: The street design for the local roads are roposed as 28- fit in width, with concrete curb and gutter. Right Qfivqy is proposed as 50-ft in width to allowfor adequate roomfor small utilities, water main and selver. The ,oad width and right of ivay width are slightly larger than what is required, due to the (eedbackfrom Cit y Staff. The trail is proposed to meet the cut -rent standard Width and is located along the proposed, which will make a nice waling loop, for the residents and Provide connection, north to ,south,,from St. Croix Sanctuary to 50th Street as previously described. *taff Comments. Staff will be very adamant about preserving the roadway connection between this development and Sanctuary to the north for a number of reasons* 1 . There are currently 59 (eventually 62) homes in Sanctuary that rely on a sin access point for ingress/egress to their home sites. The status quo should NO be supported by the City as a minimum of two ingress/egress points are necessa (IbLee __p for the number of homes in Sanctuary. Ostensibly the reas t' the City felt comfortable approving a single access point originally was I knowledge that roads within the development would eventually provide two additional access points. I 5 Sanctuary was designed to have three access points: Manning Avenue North, 58�' Street North, and Linden Avenue North. Allowing Linden Avenue to be closed at this time will essentially REQUIRE that 58t" Street North continue to the west in the future. Such a decision has the potential to instigate a resentment that would fracture this neighborhood (residents near the 58t" St. termination against those near the Linden Avenue tennination). 01' Concept Plan ,Rvriew: Legends cal ale ,Ehno (Jan 2i, 2016 Subinilia) Plannhkg Commission Rcporl: 2-22-16 gum a= Engineering Comments: • The Plat must dedicate sufficient R/W along 50th Street North to ensure 40 feet of R/W north of the existing centerline of the road (a total of 80 foot R/W for collector roadway). • Right and left turn lanes must be incorporated along 50th Street per the City design standards to maintain safety along the roadway. Right and left turn lanes shall be constructed at the developer's expense. • The City's Transportation Plan identifies 50th Street N. as a major east -west collector roadway and Municipal State Aid route. Traffic concerns and complaints have increased along 50th Street over the past few years and will continue to increase as traffic volumes grow. There are two ways that the City can help manage and mitigate these growing traffic issues: Improve access management along the corridor when opportunities arise. )III� Improve pedestrian facilities along the corridor, at a minimum, completing the bituminous trail along the north boulevard from Old TH 5 (CSAH 14) to Lake Elmo Avenue. Access Management- The development access point along 50th Street meets the City's Transportation Plan access spacing guidelines for Collector Roadways (every 660 ft. to residential streets and commercial driveways) unless the adjacent westerly property becomes commercial use. The proposed access is 900 f�ef from Linden Trail to the cast. Condition met. The proposed access is 725 feet froin Lily Avenue to the west. Condon met. The proposed access is 450 feet from the adjacent farm driveway (He&a property) to the west. Condition not met if this becomes a commercial use property. From a brief field review the Proposed access to 50th Street N. appears to provide adequate sight distances for safe ingress and egress. The development access road connection to 50th Street is properly located to balance the various conflict points, however the following access management recommendations should be requited to improve safety and access management along the road corridor, 01-1 Cone epi Plan Reviow: Legends t;V lake Elmo (dan 25, 2016Submitiah Plannin',; Commis-vion Report; 2-22-16 M= alternating from the north to south side of the road. As traffic continues to increase o. 50th Street N. it is critical for the City to create a continuous bituminous trail along the north side of 50th Street, from Old TH5 (CSAH 14) to Lake Elmo Avenue. • A residential street connection is required as shown to Linden Avenue in the Sanctuary subdivision. • A residential street stub is required as shown between lots 28 and 29 to extend to the westerly plat limits for future connection. A temporary cul-de-sac must be provided. A trail should be extended along this road segment for future trail connectivity. • The center roadway median at the cul-de-sac intersection for lots 2-7 must be revised to allow two way ingress/egress to the cul-de-sac. • All streets must be designed to meet the City's Engineering Design Standards including R/W width, street width and cul-de-sac radii. Street intersections must approximate 90 degrees and maintain 50 feet of tangent with maximum slopes of 2.5%. Residential maximum longitudinal grade is 8% with no sidewalks, 6% where there are sidewalks. Parkway or divided roadways must be a minimum of 18 feet wide from back or curb to back of curb. The development street plan indicates five segments with divided one- way streets. The specific geometry of each divided street area will require Mailed review in the preliminary plat phase. municipal water service is readily available in two locations. The applicatA is responsible to extend municipal water into the devoppinent to serve the proposed properties. ■ Two connection points to the existing City system will be required: 1) A connection to the existing to —inch watermain at Linden Avenue in the Sanctuary subdivision. 2) A connection to the existing 12—inch waters ain at 50th Street N. A watermain lateral stub will be required to the westerly plat limits between Lots 28 and 29. Sanitaty - The proposed development is located outside of the City designated Municipal Urban System (s).- Service Area (MUSA) for sanitary sewer service. The developer is proposing private individual on -site septic systems for each Lot, Individual on -site septic systems are 7 permitted by Washington Couirty and must contain both a primary and secondary si' OP Concept Man Reviow: Lqqends ref Lake Elmo (An 25, 2016 Submittal) Planninl- Commission Report: 2-22-16 WE= The Concept Plan does not detail the proposed wastewater management plan including the location of each i ary and secondary private individual on -site septic system or Prim the�supporting percolation testing to verify the existence of adequate supporting soils. Therefore, the Concept Plan approval must be contingent upon a Preliminary Plat submittal that addresses a c sive wastewater management plan and all Lot locations and sizes must be subject to revision as needed to accommodate a properly designed primary and secondary pnvate individual on -site septic system, Septic systern sites must be placed where soil investigations demonstrate suitable soils and demonstrate that sufficient land is available to support both a primary and secondary septic system site for each proposed Lot. The Plans must clearly show that no individual septic system area will be located within the floodplain, wetland or wetland buf(br. S URPO note a the allowance of private individual on -site septic systems for the Legends OP development (no public sewer system) may economically prohibit the Sanctuary subdivision to be able to connect to the municipal sewer system in the event of a community system failure, ponding and infiltration ��tenisfior the site. Thefinal storm design will appear natural clean and lesson the impacts to the existing natural wetland,features ofthe site. The site plan is subject to a storm water management plan meeting State, VBWD and City rules and regulations. No proposed storm water management plan was provided as part of the Concept Plans. Storm water facilities proposed as part of the site plan to meet State and VBWD permitting requirements must be constructed in accordance with the City Engineering Design Standards Manual available on the City website. OP C'oncept Plan Ro,ifni'l- Lqgendy ollake Ehno (Jan 25, 2016 Submittal) PlanninIg Coimnblion Rvpurt,2-22-16 M Applicant Comments: We are proposing to grade the entire project and install the complete water main connection north to south. Tile roadiveq base and gravel is also proposed to be completed with thefirst phase. The first phase cif ,wing and home construction is shown on the plans and the future residents of the Legends will access ,from the north; The workers and deliveries for the construction of the proposed homes will access only from 50th Street. The phasing of the pr'?ject would then proceed fro north to south with home construction. A phasing map is shown on Page 2 of 4 of the drawing set. The Phasing plan indicates that the street pavenient and home construction will begin in the northeast adjacent to the Sanctuary subdivision and move south. The developer proposes to control site access by requiring all construction traffic and 011 Concept Plan Review.- Lqgends of bake Elmo (Ani 25,2016SIIbnlillal) Planning Commission Report: 2-22-16 Em deliveries to access from 50th Street along gravel roads, with all home buyers and new home owners accessing the site from Linden Avenue through the Sanctuary. It is recommended that the Phasing plan be revised for all traffic to access from 50tb Street until all phases are completed. Managing traffic access for workers and deliveries from 50th Street when a secondary paved access is available will be difficult at best and will result in construction traffic accessing the site through the Sanctuary, Applicant Comments: The home sites are proposed to be served with City water and private septic systems located on and off of the proposed lot areas. The majority of the septic areas will be located on the lots due to the 1.0 acre size. The site has been analyzed 4y a septic designer and has indicated that soils ,lbr the proposed lots are adequate for on -site septic systems. The designer will;work with us to provide the City a final document with soil information and testing f6r the preliminary plot submission. The open space areas of the project will also be made available to lots if the, inal design requires grading of the entire lot far construction, These type of systems will only require County approval and not State Approval. The proposed water main system will help to create a looped water system, connecting the 50th Street System to the St. Croix Sanctuary 'ssystem, which will help to improve water quality in, the water main line and letter flow forfire flow protection to this and area developments. The connection points are shown on Page I of 4 of the drawing set. All public Wilities and facilities such as gas, electrical, sewer, and water supply systems to be located in the flood plain district shall be flood -proofed in accordance with the building code or elevated to above the regulatory flood protection elevation. Telephone, electric, and/or gas service lines are to be placed underground in accordance with the provisions of all applicable City ordinances. Parking Staff did not identify any parking issues for the proposed lots. On -site and on -street Faci I parking opportunities should meet all needs within the development. Required New street signs will be required at all intersections at the developer's expense. Sign age: I Entrance Designs and locations f6t entrance monuments off of 50' Street North and south of Monument. Sanctuary should be identified as part of any future preliminary plan submittal. OP ("oncept Plan Revlon,: Lt'gen(Ls oflake Elmo Oan 25, 2016Submillab Planning 7ommission Report: 2-22-16 WM Fire Hydrants: The applicant will be required to work with the City Engineer and Public Works to I identify the proper locations for future fire hydrants. Streetlights: I a No streetlights are required as part of this development. Monuments: In accordance with Section 400.14 ubd. 6; reference monuments shall be placed in I the subdivision as required by state law. Environmental Staff does not foresee the need for an in-depth environmental analysis based on the Impacts. current proposal (i.e. EAW, EIS, AUAR, • The Valley Branch Watershed District (VBWD) is the Local Government Unit (LGU) responsible for administering the Weiland Conservation ActThe developer will need to follow all of the rules and regulations spelled out in the WtA, and acquire the needed permit from the VBWD. • Review and comment by the Valley Branch Watershed District (VBWD) will needed with any future preliminary plat/plan application, The applicant is encouragt, to meet with the VBWD prior to any future submittal. Shoreland a While there are three public waters inventory wetlands in the area, there are no District. waterbodies protected by the City's shoreland overlay district within or near the development site. Erosion - The future grading plan should indicate proposed erosion control methodologies to be Controh utilized during the development process. a Silt fencing should be shown at the construction limits for the proposed houses or driveways with the future building permit application. Traffic: ` IThe proposed project will not significantly increase traffic volumes in the area to justify a traffic study. Flood Plain & - According to the February 3, 2010 FEMA Flood Insurance Rate Map, the floodplain Steep Slopes. around the wetland complexes near/within the development are undetermined (Zone A. OP Concept Plan Review: Legxends ollake Elmo (.1an 25, 2016Submiltal) Page 21 Plemnhkg Commission Report.- 2-22-16 ■ The significant topography around the wetlands suggest that all proposed housing sites will be outside of floodplains. Docks: I - The project does not include any lake pore or deeded access to lakes. Other Permits: I - All necessary permits must be provided to the City. (VBWD, MPCA, NPDES, MDH) In General. W As always, the applicant is responsible for all fees related to the review of this application (including but not limited to planning, legal, engineering, wetland, environmental consultants, or other such experts as required by this application). Park Dedication - Section 400.15 of City Code requires all subdivisions of land to dedicate a reasonable portion of land to the City for public use as parks, trails, or open space. The percentage for an OP development on RR zoned property is 7%. I 10.01acres * 7% required dedication — 7.7 acres of Iand The concept plan is currently not proposing dedication of any land for parks, but is proposing 4,741 lineal feet (0.9 miles) of trail for public use. The applicants have verbally indicated they would like to dedicate parkland, but would prefer direction on the appropriate location for such. Should this development move forward, the City will determine the fair market value of the land by hiring a licensed appraiser (at the developer's expense) prior to final plat approval. The required cash-m-lieu of land payment shall be the fair market value of the acreage not provided in land dedication less the cost of trail construction. Staff is not recommending an expansion of the dedicated park land in Sanctuary for a number or reasons: — The existing parkland in Sanctuary is dismally located and ads far more as an extended backyard for eight private residential lots than as a gathering/play place for the public. to indicate a park is present. — Access to the Park is difficult (especially for the handicapped) given the topography leading to the park, and the fact that the asphalt path becomes a gravel mess before turning into grass prior to actually reaching the groomed Park land. Plan Review: Legends of Lake Elmo (Jan 25, -1016 Subminal) Planning ("onimission Report,- 2-22-16 UMM Z= - Ignoring the Park's major shortcomings in terms of location And accessibility, th topography throughout the park parcel (from north to south) makes it largely unusable for active uses except in the area where playground equipment has been added. While topography, woods and wetlands are great feature within a private park or in preserved open space, it is not ideal land for an active public park (which this land is assigned to be). In staff s opinion, the only way overcome the existing poor design characteristics of Sanctuary Park is to make the land both visible and easily accessible via adjacent development. Vufortunat�, topography between proposed Outlot B and the existing Sanctuary Park is such that addressing either visibility or accessibility is nearly impossible. The only apparent reason to expand the Sanctuary Park with land in the Legends development would be to create a public sledding hill. If the City has p ..g interest in that L%e of facilitv. the Cill should be focusing on nafkland elsewhere. Sewer Charges.- Not applicable. Water Charges. Water service charges will consist of a $3,000 Water Availability Charge (WAC) pi.. REC unit plus $ 1,000 Water Connection Charge per REC unit. The number of {EC units will be as detennined for SAC charges Conclusion Commission Options. - ianning ommission is Wen examine me propos a recommendation of approval or denial for City Council consideration. Keep in mind 0=01[61� GURIMM MV111di UL U11S P011n W111 10 AH"-PP-LW4LU-t0-J revised concept plan. The Planning Commission has the following options: A) RECOMMEND APRye.OVAL of the requested Concept Plan and (some or all of the) deviations from development standards based on the applicant's submission, the contents of this report, public testimony and other evidence available to the Council. 01'Concept Plan Review: Lgends qllake Ehno (Jan 25, 2016 Submilla4) Plannim, Commission Report; 2-2 , 2- 16 WBM 0 1111 1 14MIMNILUIA B) RECOMMEND DENIAL of the requested Concept Plan and deviations from OP development standards based on the applicanvs submission, the contents of this report, public testimony and other evidence available to the Commission. - The proposal includes lots within areas classified as prime farmland. Ez= S Lots 4, 31 and 37 will all include buildable area within the required buffer. Uff aibaamm&, is aa�kdd t*r ide sevatine recommendations on each o theyroposed deviations for Council consideration. ,which includes findings on the following - A) The concept plan is consistent with the goals, objectives, and policies of the Comprehensive Plan. B) The concept plan is consistent with the purpose of open space preservation development (i.e. to maintain the rural character of Lake Elmo by preserving agricultural land, woodlands, corridors, and other significant natural features while allowing residential development consistent with the goals and objectives o the Citys Comprehensive Plan; and that protected open space will enhance and preserve the natural character of the community and create distinct neighborhoods). I Q The concept plan complies with the development standards required of OP developments. OP Conct-111t Plan Review: Lqeiids cal lake Elmo (Jan 2-5, 2016 Submittal) Planning Commbslon Report: 2-22-16 OM the City as a whole. As such, staff is focusing our guidance on recommended conditions should the Planning Commission and Council chose to approve the proposal. RiMM01111TS9 MM =1 "I 7777 and/or guidance be directed at the applicant* 1) As part of any future preliminary plan application, the applicant shall - (a) Articulate the details of the conservation easement that will be necessary to protect the open space within the OP development-, • M* MIMII# 1 0 (c) Provide parkland as may have been directed by the City Council during concept plan review; (e) Provide detailed information on how the proposed public open space will be managed and maintained into the future; (f) Provide details of an HOA and outline its responsibilities for the maintenance of open space and recreational facilities. (g) Address all requirements of the City Engineer as listed in this report and the Engineer's memo on any future preliminary plan submittal. •9WMTFIP . � "0 at the public meetings to review the concept plan. Should the Planning Commission determine that a recommendation of DENIAL is appropriate, staff would recommend the following as potential findings to support your conclusion- 1) The concept plan is not consistent with the purpose of open space preservation development given the following- (b) The proposal does not include adequate buffers from surrounding OP or future OP developments. 2) The concept plan was found to not enhance and preserve the natural character of the community, OP Concepi Plan Revie'i i %, Le( gends of Lake Ehno (Jan 2 5, 20 16 Submilla�l Plannhkg Comwis,�ion Report: 2-22-1 . 6 Page 25 3) The concept plan was not approved given the requested deviations sought to OP I development standards. MEMORANDUM FOCUSENGINEERING,inc. Cara Geheren, P.E. 651,3 0.42 1 Jack griffin, P.E. 651.300.4264 Ryan 5tempski, P.E. 651. 00.42 2 Chad Isakson, P.E. 651.3€ 0.4283 [date; February 15, 201 To: Stephen Wensman Planning Director Re. Legends of Lake Elmo —OP Concept Plan Review Ben Gozola, Senior Planner, Sambate From; Jack Griffin, P.E., City Engineer Engineering received a revised Concept Plan submittal on 01.25.2016 for the above referenced development proposal consisting of the following exhibits/documentation prepared by Erickson Civil: • Concept Plans dated January 25, 2016, Sheets 1-4 • Concept Narrative dated January 25,_2016. The following engineering review comments are provided for your consideration. All public improvements constructed to support the development must be designed and constructed in accordance with the City Engineeriqg, [Jest n Standards Manual available on the City website. STREETS AND TRANSPORTATION • The Plat must dedicate sufficient R/W along 5t h Street North to ensure 40 feet of R/W north of the existing centerline of the road (a total of 80 foot R/W for collector roadway). • Right and left tern lanes must be incorporated along 50th Street per the City design standards to maintain safety along the roadway. Right and left turn lanes shall be constructed at the developer's expense • The City's Transportation Plan identifies 50th Street.. as a major east -west collector roadway and Municipal State Aid route. Traffic concerns and complaints_ have increased along 501h Street over the past few years and will continue to increase as traffic volumes grow. There are two ways that the City can help manage and mitigate these growing traffic issues; Improve access management along the corridor when opportunities arise. Improve pedestrian facilities along the corridor, at a minimum, completing the bituminous trail alone the north boulevard from Old T l 5 (CSAH 14) to Lake Elmo Avenue. • Access Management: The development access point along 50th Street meets the City's Transportation Plan access spacing guidelines for Collector Roadways (every 660 ft. to residential streets and commercial driveways) unless the adjacent westerly property becomes commercial use. The proposed access is 900 feet from Linden "frail to the east. Condition met The proposed access is 725 feet from Lily Avenue to the west. Condition met. The proposed access Is 450 feet from the adjacent farm driveway (Hecker property) to the west. Condition not met if this becomes a commercial use property. From a brief field review the proposed access to 50" Street N. appears to provide adequate sight distances for safe ingress and egress. PACE 1 of MUNICIPAL WATER SUPPLY • Municipal water service is readily available in two locations. The applicant is responsible to extend municipal water into the development to serve the proposed properties4 • Two connection points to the existing City system will be required- 1) A connection to the existing 16-inch watermain at Linden Avenue in the Sanctuary subdivision. 2) A connection to the existing 12-inch watermain at 501h street N. A watermain lateral stub will be required to the westerly plat limits between lots 28 and 29. No trunk watermain oversizing is anticipated for this development. 2 now plan be revised for all traffic to access from 50" Street until all phases are completed. Managing traffic access for womers ai-a dpk-&ier�O jw�en 1 �tz,�swiwv xvW1,2dee TOAk-T WW44 result in construction traffic accessing the site through the Sanctuary. Lyssa Leitner, Washington County, presented Information regarding the metro Gold line which is the eastern finger of the metro transit. The 15t question a company will ask is regarding the availability of transit. They have chosen to go with rapid transit which will ; have buses only lanes with 13 stations on the line. This is the safest, most efficient type of transit. This will operate from 5 am until midnight. This will not replace the express buses, but will operate in addition to themx Dodson asked about the 8-25 return on investment. This return is made up of about factors including, less wear and tear on saris, fuel, vehicles, etc. Dodson also asked about the perception that a train is better than bus:- It was stated that the cost of the rapid transit is about half the cost. It will look similar to light rail with the lanes, but without the rails. Godson asked if there was anything in the works for Highway 36; Lyssa stated that it is in the works for the planning stages for 2016. They are waiting to see what happens when the bridge opens_ Dodson also asked about the risk factors. Llyssa stated that there are risk analysis being undertaken by MnDOT & Met Council. There is a cost risk analysis as well. Will, East Metro Strong, which has been in existence for about a year and a half. East Metro Strong is made up of a board of 3 counties, 4 Cities, 3 businesses and one non- profit, The goal of the partnership is in support of catalytic transit investment, This will make the eastern metro competitive and draws goad economic development and supports the quality of life. They work in support of the many stakeholders and provide technical assistance, rein asked what the financial implications are to the City. Lyssa stated that there would be zero cost to the Cities budget to build and operate. Dodson asked what the deliverables from the steady would be. Will stated that the report will .state what types of land uses the corridor can support which will translate to what take Elmo can support as well, possibly using a balanced score card, The market study would take 3 months from when they start. The Commission was supportive: of contributing to the study as long as we get something back from it, Will stated that it is really targeted to Lake Elmo needs. Fields is concerned that we are looking at the Lake Elmo longterm goals. This market study is looking out to 2040. M/S/p: Dodson/Fields, move to recommend to the City Council that we move forward with the market study for the BRT, Vote: '-0, motion carried unanimously. Public Hearing: Legends of Lake Arno Concept plan Lake Elmo Planning Commission minutes;9-14-15 M Sue Hicks, concerned with the construction access, which seems to have bee addressed and also with the lack of bulffering. I development will use Sanctuary as a cut through to 36. She would� like to see only the 40 homes allowed by code and would not like to see arty other deviations from code, concerned that the developer will not be hel6to development agreernent as has happened in the past. 0 have w strict rules for the release • development protect . development. e' •. o-o: o s r• •r • Linden Av6 N, there are numerous•Linden Ave and is conterned with people using Linden to access 36. She is Wondering if the access to 36 could be changed to have a right and left hand turn lane as having Linden go through will .e• a lot of traffic at rush hour time. stageda problem With the deviation on the number of lots� Would like to see 'the development to start along 50th IngfirattlEMOMiEMPIR Street _ is no buffer from. road to his lot. There is an expett4tion that there would not be a road that close• their property. He Was toldby developer when he purchased his home•- to be through street Klaft sta+ that the connection• #c6h*rotiensive II 14, outside development, would hot expect to access Legends by road, but by trail chly. She would like to see al[of the infrastructure completed beforea allowed to be built. additional w • the• cornmerfts already stated. I M about the upkeep of trails anti would like Park Commission input on them. Not a an the increased density and the buffering is a concern. Fields is impressed With the overall quaJ4 of the development, but feels it was done in MJI# jim Landurd stated that Without the wetlands, 51 units Would be allowed on 110 acres. 41 lots is not enough for this large of a piece of property and the wetlands are not considered in the calculation for open space. Dodsori stated that is not a good argurhent as it is part of the code, "MIN a Haggard stated that this concept plan is close to being what they want and this development will be a highly desirable neighborhood for Lake Elmo, She just has a problem with the deviations. M/S/P: Dorschner/Fields, move to recommend denial of the Concept plan based on the discussions regarding density beinng too high, lack of buffer zones being met, and phasing in reverse order, Vote* 5-0, motion rarried unanimously. Council Updates —September 1, 2015 Meeting 1. Village Park Preserve Final Plat Extension — Passed. 2. Zoning Text Amendment — Commercial Wedding Ceremony Venue Ordinance — Passed. 3. Inwood 2,d Addition Final Plat — Passed. 4. Savona 3rd Addition Final Plat —Tabled. S. NE Metro 916 Intermediate School District Final Plat and Preliminary and Final PUD Plans — Passed. Staff Updates 1. Upcoming Meetings a. September 28, 201S b. 006ber 12J.2015 Respectfully submitted, Lake Elmo Planning Commission Minutes; 9-14-15 T E UT ' OF AKA ELMO City of Labe Elmo Planning Commission Meeting Minutes of October 26, 2015 Chairman Dodson called to order the meeting of the Lake Elmo Planning Commission at 7:00 p.m. COMMISSIONERS PRESENT; Dodson, Dorschner, Fields, Haggard, Larson, Williams, and Krel mer COMMISSIONERS ASSENT: Griffin STAFF PRESENT. Contract Planner Gozola and Interim Administrator Schroeder Approve Agenda; The agenda was accepted as presented. ApproveMinutes: October 12, 201 ` M f S P. Williams l orschner, move to approve minutes as presented, Vote: - , motion carried unanimously. Public Hearing — Preliminary and final Planned Unit Development IPU Home Suite M/S P. lorschner Dodson. mere to table the Preliminary and Final Planned Unit Development (P Home 2 Suites, Vote: 7-0, motion carried unanimously. Public bearing pen Space Concept Plan Legends of Lake Elmo Gozola hewn his presentation for an,application for an open space development concept plan on 110 acres to the forth of 50t' Street north and South of the Sanctuary Development. This concept plan has been revised from a previous submission and now includes 44 residential lots. Gozola stated that the phasing has been changed to go from south to north, the number of lots has decreased from 51 to 44, which is still over the 40 that is allowed by code. The buffers have been extended. Gozola taped about the .septic areas and some things related to that. Gozola pointed out some lots that could potentially have issues with the buildable area, especially if people want to put in pools or other structures. Staff feels that the secondary access connecting to Linden Ave is critical, even though there is opposition from Sanctuary residents, This connection is critical for both developments for safety and access issues. Lake Elmo Planning Commission Minutes; l -2 -15 R There are 24 deviations requ6ted which will require a 4/$ vote from the Council. Those are higher deot rnbeting the buffer setbacks on some lots, lot design with the communal dramfield, aridthat somelots are bn th6prime farm land. The entry point has been changed per the City Engineer suggestion to meet access spacing. Kreimer asked if there was a setback for the drainfield to the property line. Gozola stated that there is not one. Dorscheer asked if there has been any preliminary soil testing on these sites, or if this is just preliminary. Todd Erickson, project engineer, talked about the drainfield sites. He stated that the tanks and pipes are all privately owned. Council member Fliflet, 4517 Lily Ave� spoke regarding the termination of Linden Ave. She feet$ publit safety includes more thanjust emergency response time. She ls concerned that it will become a cut through route to highway 86 which would create a safety concern. She would like the Planning Comniission to consider eliminating the connection. Danny Hecker� 11658 501h Street, supports the overall concept of the devolopment. maintained. Jeff Kloewer, 11928 56ti' Street, main concern is the road connection and how the access to highway 36 will change. Michelle thlckett� 5111 Linden Ave N, opposedto the road connection, Linden is narrow and curvy and there are some blind spots. The idea of a cul-de-sac is a good one as it would be available if needed for emergency purposes. to consider that there is over 100 kids in their neighborhood. Would be creating a very Unsafe situation for kids in Sanctuary and Legends. Carolyn Carey, 5701 Linden Ave N, she lives close to where this road connects. She would like to see the 2 neighborhoods connected by a trail and one that could be used for emergency vehicles. w driveways that would go out to SOO Street. There were 2 emalls received from Greg Sansbury and Suzanne Meyers asking t hat Linden not be connected. Public Hearing closed at 8:30 pm I O.N. M.N. I I ON R., N a # WON J. 46.6 N.N. W. amended carried unanimously. M/S/P4 Dorschner Williams, move to recommen t through from Legends of Lake Elmo and Sanctuary as shown on the concept plan. Vote.- 5�z motion Passed. 0 Williams/Dorsthrier, move to recommend that a connection toad be constructed betweenAinden Ave and the west property line. Vl 6-0� motion passed, (Larsoti did not vote as lieft the i6bill WS/PFlelds/Dorschner, move t6f6commend that all setback requirements be met with the exception of the Eastern Boundary. Vi 7-0, motion passed, Unanimously. I I J11 I ME M 0511 _j mail East side of the development in places Where there is a small amount of open space. a otion passed. BEE= 11111111111 Ili ;1111lilli 1� III 11i I 1 1101 11 111 1 "1 111 Dodson started thetliscussion about the drakifield issue. He likes this proposal better than the communal drainfield. The City Engineer comments are that the dralh�eld should be on the individual lots and the lots should be bigger, I M/S/P: Williams/Dodson, move to postpone consideration of the drainfield portion only until they receive the staff evaluation of these types of systems which are allegedly in Sunfish Ponds and Whistling Valley. Vote: 7-0, motion passed, Unanimously. Williams asked if there was any information regarding how the land trust feels about the drainfields on the open space. He would like that as part of the research as well, M/S/P: Williams/Dorschner, move to recommend that prior to preliminary plat, all recommendations from the City Engineer in his letter dated October 22, 2015 be addressed. Vote. 74 motion passed, unanimously. Haggard thinks it is weird that the trail goes in front of the homes and they get credit as parkland for what is virtually a sidewalk. M/S/P: Williams/Dorschner, move to recommend that this proposal include a constructed trail along the north side of 50th Street along the property. Vote: 7-0, motion passed, Unanimously, Gozola stated that the trail was already part of the Engineers recommendations and would already be covered. M KI with an alternate plan to address the setbacks and sewer concerns. Vote- )�O, motion pasted, Unanimously. ME= They will bring that bark once it is known, Metro Transit is looking to put a park and ride in at 94 and Manning. This would probably happen in 2017. This would be independent of the BRT. The question to ask Is if this is something the City wants. 1. Upcoming Meetings a� November 9, 203S b. November 231, 2015 Dorschner is concerned about adding agenda items the night of the meeting. He is concerned about Council members coming and driving their meeting. Wouldliketo stick to the agenda items that are in the packet. THE CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 3/2/2016 REGULAR ITEM #: 12 MOTION City Clerk Councilmember Fliflet 4S.jfj!rAENjED ORDER.QE D.USINESS: - Introduction of Item - ......... ........ ..... — ........ -- ........ --- ... City Administrator - Report/Presentation. . ................. Mayor Pearson - Questions from Council to Stuff.....:.. ... ........, . Mayor Facilitates - Call for Motion.. ............... -- ........................... ............. Mayor & City Council - Discussion ........... - ... --- ...... ..... -- ......... ................ .... Mayor & City Council - Action on Motion ................ .............................. .................. . Mayor Facilitates FISCAL 1LqEA!LT: None SIM-MARY- Alai) A!LIIQN R—E QLE_STED- The current policy allows for any member of the City Council to add an item to the agenda. This policy was discussed and tabled at the January 13, 2015 council meeting, and then later adopted at the January 20, 2015 council meeting, This was a change fi-om the previous policy under which an agenda item could be added by the Mayor, or by two other council members. The policy change was brought forward by CM Fliflet for several reasons. One main reason for recommending the policy change was to make the process easier and more streamlined for staff because under the previous system they would need to solicit a second council member to approve of each agenda item which was a bit of a hassle for them. She also cited that it should be an elected official's right to bring forward any item to the table and request discussion on the matter, and would then be the council's decision as a whole whether or not to discuss the item. Currently we see items brought forward on agendas after the council has discussed and voted to remove those items, so a new policy seems to be needed. Repeatedly bringing forward items that have been previously discussed by the council and removed by majority vote wastes taxpayer dollars. It wastes staff time involved in putting packets together, it wastes the cost of paper and making copies, and it wastes time at council meetings for all staff and consultants who are in attendance (City Administrator, City Clerk, Finance Director, City Attorney, City Engineer, City Planning Director, ..) -- all related to items that the council has taken action on previously and removed from an M= RE!LQMMENDA_TJQN: Action is requested to adopt the following policy surrounding agenda items: "Motion to set a policy that any city council member call add an item to a council agend,a. However, if an itent is brought./orward to the council on an agenda and it is removed by a majority vote of the council because the council does not agree with thatBwt the item, on the q do cannot bring the item back to beplaced on a subsequent agenda. " THE CITYOF LAKE ELMO MAYOR& COUNCIL COMMUNICATION DATE: March 2,2016 REGULAR ITEM #13 AGENDA ITEM: Public Comments on Agenda SUGGESTED ORDER OF BUSINESS: - Introduction of item ......................................................... Interim Administrator - Report/Presentation ...................... ............. ...... ..... Interim Administrator - Questions from Council to Staff....., . ............ Mayor Facilitates - Call for Motion ............... .......... — ................................. Mayor & City Council - Discussion ....................... ............... ....... ........ --- ..... Mayor & City Council - Action on Motion ................................................ ............. ..... Mayor Facilitates POLICY RECOMMENDER: Council ember Jill Lundgren SUMMARY AND ACTION REQUESTED: The City Council wants to hear from the public through email, phone calls and comments at the meeting. Due to the length of the City Council meetings and the repetitive nature of many comments given during the Public Comment section, the Council struggles at times to complete city business during the meeting. Public comments on agenda items may still be beard during discussion on each itern, but general public comments should be moved to the end of the Regular Agenda in consideration of others in attendance who are there to conduct business on a specific agenda itern. Councilmernber Lundgren is requesting this item due to citizen requests she has been receiving. "Motion to move Public Comments to follow Regular Agenda items on the City Council Agenda." -- page 1 -- THE CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 3/2/2016 REGULAR ITEM #: 14 MOTION AGENDA ITEM: Reconsider Vote on Single Fire Station Concept THROU": City Clerk NUMMU,011-DER, QF BUSINESS: - Introduction of Item ..... ....... City Administrator - Report/Presentation, ......... ....... ............ ... Mayor Pearson - Questions from Council to Stiff,....: - ...... Mayor Facilitates - Call for Motion .. ................................ — .... ........... Mayor & City Council - Discussion ....................................... ................... — ..... ... Mayor & City Council - Action on Motion ... ....... .............................. ............. Mayor Facilitates HWI oil A UNION LWHISMIM� 11 L,ELISLAJIVE, UISTQRY: At the December 15, 2015 Council Meeting, the City Council considered a proposal to begin the process of transitioning to a single fire station operation for the City. The following excerpt from the Meeting Minutes reflects the motions made on that item: Mayor Pearson, seconded by Councilmember Bloyer, moved To DIRECT THE LAKE M" R st " iVME i"fe44ia CENTRALIZED FIRE STATION, IDENTIFY AND SECURE AN APPROPRIATE SITE FOR A FUTURE FIRE STATIONIPUBLIC SAFETY BUILDING. I Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE PRIMARY MOT16N By STRIKING THE MOTION AND INSERTING "MAKE PREPARATIONS AM TO MOVE TO A SINGLE FIRE STATION AND 16ENTIFYAN APPROPRIATE SITE. Motion failed Z — 1 — I (Pearson, Bloyer — nay. Smith — abstain). councilmember Smith, seconded by Counclimember Fliflet, Moved TO AMEND THE hEM*Ve-j� LANdVhdtAPK��74W% *it4i�61 (Pearson, Bloyer, Lundgren ANA Strengths Ensure long range cost savings, prepare to meet future response needs of community. Weaknesses increasing land costs. Delaying action until FIB reaches critical staffing point and delivery of service is impacted. Opportunities Identify site while I a n d i s still available. Learn from other conu-nunities. Possibly partner with Washington County Sheriffs Department and Lakeview EMS in combined Public Safety Facility. Threats Inability to staff by committing to failing Paid on Call system. "Motion to reconsider the December 15, 2015 City Council Meeting vot, concerning the Single Pit Station concept," I THE CITE' O LAKE ELM MAYOR & COUNCIL COMMUNICA .A+G NDA ITEM. 1 E- March 2, 201 Inwood Avenue "Trunk Watermain Improvements — Accept Bids and Award Contract Chad Isakson, Project Engineer Clark Schroeder, interim City Administrator mmmmmmmvn��l Introduction of Item........ , Report/Presentation ,.-,...... , Questions from Council to Staff .... .t ..=. Public Input, if Appropriate--..... Call for Motion Discussion .:........ Action on Motion........ FISCAL MPACT: 1,44 1,73'7 3 .:City Engineer City Engineer . Mayor Facilitates Mayor Facilitates Mayor & City Council Mayor & City Council Mayor Facilitates Approval of this resolution commits the council to enter into a construction contract for the project with'a construction contract amount of 1,411 737.31. The improvement will be funded through a combination of the city's water enterprise fund, bonding, and DEED Grant funds The City Council is respectfully requested to consider accepting contractor bids as presented and award a contract for the Inwood Avenue Trunk Watermain hnprovements. The recommended motion for this action is as follows" -- page 1 -- City Council Meeting March 2, 2016 [Regular -Agenda Iterr, j "1 Ore' to approve Resolution No.. 0,-1 , Accepting Bids and warring a Contract to N rtl dale Ctrrrstruction Company, Inc. in the fuse bid ainountof `1, 11, 737�31 for the Inwood A venue Trunk ixaterucaln. " Bids were received, publicly opened, and read aloud on February 18, 2016. The City's design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the contract. The City received 4 bids for this project, with Northdale Construction Company, Inc. providing the lowest bid in the amount of 1,411,737.1.. The design engineers post design_ estimate of cost was $1,4 2,7(}0:{ . Contractor references for Northdale Construction Company, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Northdale Construction Company, Inc. as outlined in the attached letter. The City Council approvedthe flans and Specifications for the Inwood Water Booster Station on January 19, 2016 and authorized staff to advertise the Project for bids. The Project was advertised on QuestCDN.com and in the Oakdale -Labe Elmo Review in accordance with the Minnesota Competitive Bidding requirements. The improvements include: • Extension of a 16-inch diameter trunk wtermain along Inwood Avenue from 26th Street North to Eagle Point Boulevard, connecting to the existing water system; in the Eagle Point Business Park. • Installation of 2 service stubs to existing properties to provide property owners the opportunity to hook up to municipal water. • Traffic control, erasion control, cleanup and restoration.. An alternate bid was taken to consider using a different pipe material commonly used in the industry, Based on the bid results it is not recommended the City award the alternate bid as a part of this project. Staff is recommending that the City Council approve Resolution No. 241-1 , thereby accepting bids and awarding a contract to Northdale Construction Company, Inc., in the amount of 1,411,737.31 for the Inwood Avenge Trunk Wat rnnain Improvements. The recommended motion for this action is as follows: "Move to approve Resolution No. 016.15, Accepth, Bids ad 1[ wards g a Contract rct to Nortfrd e Constrarcilon Conrperrrl , Inc- in thWatermain Improvements. e fuse id amount of 1,411, 737 31 for the Inwood Trunk ATTAC1FIlV ENT(S) 1. Resolution 201 -15 Accepting Bids and Awarding a Contract. 2. Tabulation of Bids and Engineer's Letter of Award Recommendation. 3. Project Schedule. -- page 2 -: CITy OF LAKE ELMO WWWW"'I'A"I RIVENSWISAM'21110 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the Inwood Avenue Trunk Watermain Improvements, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittals were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Northdale Construction Company, Inc. in the base bid amount of $1,411,737.31 . 1. The Mayor and City Clerk are hereby authorized and directed to enter into a Contract in accordance with the above ordered Project, in the amount of the Contractor's lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 1 The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SECOND DAY OF MARCH 2016. By: Mike Pearson Mayor M Julie Johnson City Clerk Resolution No. 2016-15 I are 5 PROF a: .w. � + •2 s improvementse* Inwood Trunk Wati��rmam Focus Engineering, Inc. Upon review of on February18, 2016 for the above -referenced found that they were submitted by qualified contractors, projectty to award the • directionally HDPE # • rilled . or responsive Wa�ain (Base Bid Plus Alternate A). It * bidder listed below be ep is Our recommendation that the low acO red and award made at yourrecommend the projectCitY award the . #: upon the Base Bid. 9760 pr st Street NE Albertville, Please enclosed Noticeof Award 1�1forWitivotContractcyr # # # Chuck Schwartz Team Leader Offices In 11110018, .I01 , Minnesota, and Wiscon8iq 60 PLAID Buff EASE F, Sum 1,10. 6I2r54&3 f 3 0 866,4 -9 5 • E"Ax. 763.786,4574 �vcv,�-ps:c�i 1Lspnas2\prajecrslrkria;OsVO& trs19£tlStl' 7988flOb515peeVF nag (reCX09880005 Award LIM 022216 doex PROJECT SCHEDULE I CITY OF LAKE ELMO PROJECT i. .130 FOCUSENGINEERIN6, Cara Geheren, P.E. Jack Griffin, P.E. Wimil t# F r0 F ,F 651.300.4267 651-800-4283 August 6, 2013 Council orders preparation of a Feasibility Report. December 3, 2013 Presentation of Feasibility Report. Council accepts Report and calls Dearing. January 21, 2014 Public Improvement Hearing, Council Orders the Improvement for the Inwood Trunk Watermain Improvments and the preparation of Plans and Specifications. April 15, 20144 Council approves Plans and Specifications and orders Advertisement for Bids at the direction of the City Administrator. Project was delayed due to delay in receipt of MN -DEED Dater System Grant. Per State Statute contractor bids must be received for the project within cane -year of ordering the improvement. Therefore anew Public Improvement Nearing must be held. January 19, 2016 Council approves Plans and Specifications; orders Ad for Bids; and calls bearing: February 1, 2016 Receive Contractor Bids.. March 2, 2016 Public Improvement Hearing. Council Orders the Improvement for the Inwood Trunk Watermain Improv tints. Council accepts bids and awards contract. April 7, 2016 Conduct Pre -construction meeting and Issue Notice to Proceed. August 26, 2016 Substantial Completion (watermain online and operational). September 30, 2016 Final Completion (punch list and final paperwork). TI 1E CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION NNOZIM 16 AGENDAITEM: IPAD Opinion Request SUBMITTED BY: Sarah Sonsalla, City Attorney THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Sarah Sonsalla/Clark Schroeder SUGGESTED ORDER OF BUSINESS: - Introduction of Item ........... .......... ....a........::...........,........., ........ Staff - Repot t/Presentation ...... ... __ ........ ...... ____ ............. ____ ...... ........ Staff - Questions from Council to Staff ...... ........ ___ .......... __ ...... ........ ........ Mayor Facilitates - Public Input, if Appropriate ... ......... _ ... ........ ....... .... Mayor Facilitates - Call for Motion ...... __ ... .......... __ .......... _ ........ __ ..............:..:.......Mayor & City Council - Discussion .. ....... ............... ........... __ .. ............. Mayor & City Council - Action on Motion..... . ...... ..... __ ....... .......... ........ ... Mayor Facilitates PUBLIC POLICY STATEMENT LIF APPLICABLf) SUMMARY AND ACTION REQUESTED: The Council will need to decide if it would like to request an opinion from the Department of Achninistration - Information Policy Analysis Division with respect whether a letter that was written by former City Attorney David Snyder concerning a City employee complaint about a City Council member is public data under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. It was requested that I provide an opinion as to whether or not -a letter written by former City Attorney David Snyder that is dated October 1, 2015 concerning , a complaint made by a City employee about a City Council member could be released to the public. I had opined that because the document is about an unsubstantiated complaint that involves a City employee, that it contains private personnel data pursuant to Minnesota Statutes Section 13 .43 and should not be released to the public, even in a redacted form. I will admit that my recommendation that the City not release this document to the public is conservative, but given that it may contain private personnel data which can oftentimes consist of sensitive information, I would rather that the City not release it unless it receives an opinion from the Department of Administration — Information Policy Analysis Division ("IPAD") that the letter may be released. This way, the City may then rely on this opinion and is protected in the event that someone brings a claim against the City relating to the release of the letter. ZZ, 475268vl SJS LAS15-1 Seeking this opinion will result in the City incurring costs associated with me corresponding with IPAD C, and drafting the opinion request. Alternatively, the City may choose to not release the letter and allow someone who wants it to be released to make his or her own request to IPAD for an opinion. RECOMMENDATION: If the Conned chooses to request an opinion, it should "lake thefollowing motion: "Move to direct the City Attorney to request an opinion from MAD as to whether or not the letter froin David Snyder dated October 1, 2015 is public. ATTACMLNLT�S None. I475268vt SJS LA515-1 I THE CITY OF LAKE ELMO 10� - MAYOR AND COUNCIL COMMUNICATION DATE: 03-02-16 REGULAR ITEM #: 17 MOTION AGENDAITEM: Clark Schroeder REVIEWED BY- Clark Schroeder - Introduction of Item............. ...... ............. ...... ........ ..... Staff - Repoit/Presentation ... ---- ............... ...... -- ...................... - ...................... Staff - Questions from Council to Staff.. . .... -- .... — ..... — ... ............. ............. Mayor Facilitates - Public hiput, if Appropriate.. . ..... ...... ........ ................ ........... ... Mayor Facilitates - Call for Motion ............... ... — ... ............ -- ....................Mayor & City Council - Discussion ........ ........ — ..... ........... - ... .... -- ........................ . . .Mayor & City Council - Action on Motion. .... --- ...... ........... -- ............ .......... .................... Mayor Facilitates PUBLIC POLICY STATEMENT Council can set policy regarding the cities library SUMMARY AND ACTION REQUESTED: Action can be taken to direct staff to seek Associate status, Branch Status, or continue independent status with regards to the Washington County Library system. BACKGROUND AND STAFF REPORT: Washington County will be adopting their Washington County Library Strategic Plan, the morning of the 16t". This plan lays out direction for the whole county regarding Washington County Libraries, Branch Libraries, Associate Libraries, and Independent Libraries such the Lake Elmo library. The Strategic plan does state that: 6. Relationships with and provision of services at associate and community libraries in the County must be accounted for in the Obtary's strategic directions. To maintain the strength and effectiveness of the County Library system, additional associate libraries shall not be approved. In summary, the Washington County Board as of the writing of the docurnent, most likely will be voting to not allow any additional associate libraries in Washington County. With that said, the Library Board and the City Council can consider moving to a Branch Library, run by Washington County with support from Lake Elmo Volunteers, or continue as an independent library outside of the Washington County system. RECOMMENDATION: Two Motions are before the council today. -Move to continue as an independent library outside of the Washington County Library System" "Move to direct the Library Board to negotiate with Washington County and move towards a branch status library in downtown Lake Elmo." ATTACHMENT(S: T1 1E CITYOF LAKE ELMO MAYOR& COUNCIL COMMUNICATION AGENDAITEM: Needed repairs/upgrades to Engine #2 THROUGH: City Administrator REVIEWED BY: City Administrator - Introduction of Item., - Report/Presentation. . - Questions from Coun - Call for Motion.. ....... - Discussion,....... .... -- - Action on Motion,..... Marcb 1, 2016 [c] ...... ...... ......................... f 'Ity Administrator ....... ......... � � -, � � .. Fire Chief 1 to Staff ........... ............... — ........... . Mayor Facilitates -- ... ....... --- .... ...... .;Mayor & City Council ................... ................. .... Mayor & City Council ........... ... MayorFacilitates I EW, NiIf I LEGISLATIVE HISTORY: This Engine, purchased in 1990, was our "First Due" from Station #1 until 2014. At that time it was swapped with Engine 2 from Station #2. This was done due to increasing maintenance issues/costs, to reduce the number of responses and increase the life of the vehicle. This vehicle has been identified in the CIP for several years for replacement, and in the current CIP is shown for replacement in 2017. It was taken "out of service" on February 11, 2016, due to DOT non-cornpliance, (most recent items are Jake Brake operating intermittently and front turn signals falling off of truck, see photos) safety concerns raised by Firefighters and emergency lighting concerns, DOT compliance encompasses the proper function and operation of basic items on the vehicle such as brakes, running lights, turn signals, brake lights, tires, etc. Basic items to ensure the vehicle is road worthy and safe to operate. While we are exempt -from annual DOT Inspections, -- page I -- City Council Meeting [RegidarAge nda Itent 18) March 2, 2016 we still maintain compliance with these requirements to ensure the safety of our personnel and to protect the City from potential liability in the event of an accident. Our fleet is inspected twice a year by DOT Certified mechanics. At such time they identify items that need attention or repair. (See attached DOT inspection fonn and EAM checklist). Emergency lighting requirements are determined by NFPA, (National Fire Protection Assoc.), which establishes nationally recognized standards. While this vehicle met the requirements when it was constructed in 1990, standards have changed over the last 26 years. Technology has improved with improved, brighter LED lighting. Roadways have become increasingly more dangerous for Responders, both responding to a scene and working at a scene on a roadway, due to drivers being more distracted and inattentive than ever, (cell phones and other technology). (See attached NFPA 1901, Standard for Automotive Fire Apparatus, Chapter 13, pages 36 — 43 pertain to lighting). Strengths If repairs/upgrades are done, vehicle will be back in service and a safer work environment will be provided for Firefighters. Weaknesses Significant investment in 26 year old apparatus with an approx.. value of $6,000 - $11,000. Current emergency lighting met NFPA Standards in 1990, but not today's standards. Drivers today are more distracted than ever. Opportunities Provide for the safety of Firefighters and ensure proper response with proper equipment to serve community. Threats Future additional maintenance issues due to age of vehicle. If not repaired will have response impact. When T2 goes in for scheduled repair, we will not have an Engine at Station #2 for one week, With this vehicle out of service, we have one rated Engine/Tender (T2) for response from Station #2. T2 is a larger vehicle, due to the amount of water it carries, that does not fit in many of the driveways in the Station #2 area. This will lead to crews waiting for a vehicle from Station #1 in the event of a fire. ATTACHMENTS: • EAM Repair Quote • DOT Inspection or • EAM Safety Inspection Checklist • NFPA Standard 1901 • Photos • Last inspection report from EAM -- page 2 -- r 41t 4 NAS Lino Lakes, NIN 55014 Lox e-mail: service @ -eamservice..com. com Emergency Vehicle Safety Inspection/Full Service Report CUSTOMER COPY s� Customer Name _100 le- s Date Unit No. Mileage s Engine Hours � ""XVehicle deficiencies are noted on this report, to the quality and frequency of maintenance!The Reliability of Mechanical equipment is directly related EAR M FOLLOWINGCHECK ITEMSt t . ( eration of starter 'larnin Devicas IOVv oil log air low vacuum Steerin wheel nlav & colurnn seurernent 0 eration of interior li hts `switches Q, rear vision mirrors Heater-efrost r controls Horn ` afet e ui ment Window lifts A door iatches ;peat belts P. cushions � C eration of wi ers & 'Alinrlzhialri condition_ Foot brake Clutch edal free travel J eration of transmission S eedometer & instruments ;fir ovornor for o eratlorr oil resure hi h idle vlaximum Annine, RPM Unusual en ine noise (one minute test for ate leaks All exterior li rhts, Frier enc ] i htin ri Parkinrake stem UNDER CHASSIS - FRONT END RAISED Front b 5ins for looseness Steerin arras & sector mounts for looseness Front s rings Lube front axle 1d"ust brakes air on" -Check Pedal l-lei t h draulic Drain oil Re lace oil & fuel finer x Refill crankcase Crossmernbers & frame for looseness, cracks ube chassis com fete Clutch brake ad'ustment Trans rr ission call level & leaks Crain air tanks, ins ect brake loses table , h draulio%air U-'oints for play Joint sli Joke Differential Dinion bear, n for looseness Rears rings, -bolts, center brans Tor ue arms brocket looseness cracks Rear brake drums limn s throe h ins eotion hole All w eel cools fear leaks Differential tail level Power divider oil level Clean axle tents Cab mounts & bolts Check coolant & nitrate levels Pressure test coolie s 'stem i Fan hub for looseness Master c finder fluid level ip nee dater` urn fear leaks and looseness -- UNDERCHASSIS - FRONT END RAISEDC'T i Aircornre s Si3r_rnt?utts Sa lstactary Requires Sun. ? ltlCrE€rl r1CurtS & vires AIA Alternator lead test tl slts Art , r rC3urltll brackets All uel lines for leaks tea1r cleaner Cleary & check batte cables Matte i water level hold downs & cover Matte, load Li`t.. # r. _Check all use ccrtd�t�c� & Check & fill steer�r sectrr lr�stall service sucker RUNENGINE AND CHECK FOLLOWING p, ^s try gay 'f'1ir iwt4+4R! Ar I4dr3ti �4J#F { � fir leaks pay(��^rg�flter 'L bL(.y+pLA Ip�[6(yl 8y[ �iu2 qi {(+yl[tV [�F echeck Vi�..Ie YK'.*l Lube duce hsr es & lucks check etch tern Lube seat rr�echar�rsn Fuel tarok stra s - un ca s & crossesver l e e rotectif n Mud fla brackets wheel beam reservfrs for ctrrect level ,.tuall check e aced vheel_ruts studs lackAA rr errs fr cracks cr leaseress l ep`}rat & yflr 7Fkt }per¢¢ {yg iw�' R[r{ F r��rr 4 RRRI RRRO L l l LRRO Meets DOT requirements "ire Pressure RF jZ L' 111 &V lC Ll _LR085�— t i i 52tistacf4y D i e� cfl refs!! crankcase lie laceraul filter fluor e lace ctl fflters Cl eck ffuo,level »; lace fuel falters lns ect roron check enerter mounts Ins act er►ratcr fnraunts try let! hten drain, recheck tail level Ins ect h raulic of nd � rr�auntln Check exhaust & air filter s sterns Remove trauli un� en direct mounts-, rss ec`lube delve s `lines �Clean cooling system lns act all h draul c hoses & fittings,,,,,,, Positive Pressure Fay Tttl Chan e ell and refill crankcase Chart e cell a id refill e*r lCc e lie lace fuel filter �e lace fo iel filter Visuall iris ect fare blades isu ll in ect all hoses & cuu lire s° Visuall ins ect all uards en ine mounts Visuall iris ect drive belts Chedk h dr'aulic fluid level Check erg iroe rneunts Chedk exhaust & air filters sterns i heck stabilizer feet Check exhaust & air filters sterns Vehicle Deficiencies listed on Back 7 inspector's Signature Certification Number n A JP-F2 Accessories MaintenanceFire Purrips and Operation ratio Volumeompleted Operr Foam Proo pi , Pump Transmission Inspect Wiring, Hoses -- Change Oil, and Filter if applicable Flowmeters & Connections Outboard bearing/ For Tightness, Corrosion, Leaks Lubricate or check coil Level if applicable And/or Damage Transfer Helve Lubricate Foam Strainer screen Shift Unit Remove and Clean " Check Oil Level and Lubricate all Linkage 600 Series Printing System Cann Bearing Crease Fitting Check Pump & Motor Mounts Lubricate With a Manual grease Gun Coil Motor Check Tank Coil Level & Fill tarn Bearing Check Motor Coupling - Lubricate Cram Surface Lubricate 'riming Valve & Linkage 00 / 002 Series Discharge, Suction & Drain Halves Gear Case brain & refill Using Operate & Lubricate aAF30 Non -Detergent Coil Pilot Valve Clears Screen and Orifice Flush and Insure later Flow 66 Compressed Air Foam System Stops In Cuff Position Conduct Dry Vacuum Test Compressor MaxVacuum Achieved Change Coil ;& Filter Vacuunn l r p Fail ' Use IS 8 Hydraulic Coil Polychain & Clutch bass s Test Run pump, Operate belief & Visually Check i Transfer Valve Check lacking Drip Rate Air/tail Separator Change Cartridge every 24 months � Operation Air Intake System and Filter i Compteted Check High PressureWater Strainer rPump Crankcase chance oil :heck 'Relief Valve Lubricate & Inspect Hose eels Lubricate & Inspect — Portable Pump Service Nozzle Guns Lubricate & Inspect Change coil and refill crankcase PTO Cable Lubricate & Inspect Replace oil filter PTO Driveshaft & Pillow Blocks — � Replace fuel filter Inspect And Lubricate Check engine & pump mounts Inlet Strainer Clean & Inspect Change pump oil Check Drive Belts Check exhaust & air filter steals Test Run Insure Smooth Flo Equipment Deficiencies listed l WorkOrder:191 " Send PayInvoice r ent : Type: Service EIVEmergency Apparatus Maintenance, Inc. 7512 4th Avenue WO Date: 7/7 /2015 y}x� gym #p Lino Lakes, N 55014 nvoi ed: J / 1.5 TEL: 651.7 6.44 r3 ' 1.t C MAK3911 FAX. 651,7 6.0517 Pia. FML: servlce@eamservice.com Reference* Accounts Payable. Lake !Arno Fire Department 3800 Laverne Ave No. Amount Due: $1,065.00 Lake Elmo, MN 55042 Engine 2 (31 3) files: 64967 Hours: 371 Request t ork Completed I NFPA Purrip Test: 1.1 NFPA. Pump Test Completed, Passed all phases. 2 Service Dump per FAM Pump Service Depart, 2A Service Pump per, AM Pump Service Report - Completed. Full Service/Emergency Vehicle Safety inspection. 3.1 Service Truck - Completed. 4 Service Generator, 4.1 Service Generator - Completed. Crankcase was over ull of gas/oil mixture, creating a large roes when fill plug was removed - cleaned up. Ran generator after servicing for 112 hoar with no issues, checked oil level gmXJ. Qty price Total Part Part Number er urn m ry of Charges 1.8 $0,00 $0,00 Oil Filter 1748) 1748 Quoted Labor $825,00 1:0 (roo Woo Fuel Falter 40) 3405 Total Labor $825,00 rat Darts 24C1.t11 �(0/� 0 $(y 0.�y0�y d� (p� 0p�0�^5 y< [ ,q 0;y O 'TVu6f yVaVil 6#r VLt A. ""4'ti oil t ..ttJ'� tJ /Y4I T Total 24.,{0fj pp����^yq 2"TVs. LPiJ. 12.8 ti.tl $0,00 Automatic Transmission Fluid, Quart Dextron III Total Accessories $0,00 1.0 $0,00 $0.00 Oil Filter (1516) 1516 Environmental $ir. Charges 4, $0,00 tiM 10/30, Oil, Quart 10/30 Pump Service $0,00 Pump Test $0,00 Subtotal: $1,065.00 Tax: $0,00 Total; $ ,065,00 07 .1 Compartment upper light out. 2 t-3 Compartment lights out, bad switch, qg9 jgg p t M� ' T, Send Payment To Emergency Apparatus Maintenance, Inc. 7512 4th Avenue Linn Lakes, Mid 55014 TEU 651,786.4463 - 1 80UAM.291 FAX: 651,786,0517 SML: servicef earrlsery ce.ccon Accourv� Payable Lake Elmo Fire Departnient 3800 Laverne Ave No. Lake Elmo, MN 55042 :3 Generator compartment lights out, bad swatch. Right step light out can tailboard, 1 marker light out. R-2 Lower compartment light out Right pump panel lights out, i out left panel. 7 coolant filter housing shut off valve frozen open 8 Air filter should be replaced - careluest #87491. 9 #1 Discharge linkage over extends, to Generator overfueting. I I Tank to ptamp/tank fall leaking - 3" Elkhart, 1-1/ " gate; Work Order: 81919 Tye Service WO Date: 07/20/2015 invoiced: 07/29/2015 O: Reference: PERIODIC VEHICLE INSPSCTION REPORT . Date MmoalriVir.1 '. ati Tin, ..'at AIM,mleter Reading (C or KI . R1 �. I2. a 13. er Sm �,ciris � f x 17,City, smre, dip l ? a� '�. ,yA .� 3 �t t �J't�i f'i vgm �ti�Uasr�" ����� P rw' SSC24°.Sit. ti # . NititerAD/Cleamrot tsimps PVdng Bmkz System d. LOAD SECMEMENT . t3ix#.` "t`ailss _ � t.°7�2"„.1'bg, .uC b. ltur'm L WLow .gy_ra tartr � � c. Front Ae s d g ..«,»...:...v .,....«...,..w. .,,,.. i"kry +e" % aaF10- mei Componews Otbar Than Stm-uip »mw«..»««.«.F»..w......... .�. »-+.rv.x...m.w.i.m..... a..ww.+..a,..M...»�....�.... s Protecdon Value a...»...�.�.v. ....... d, sage Gear Box Cc lawn . % ye ac Br e i (including Power _ S. Ball & soct e joints � assist over Hydimulic & Engine L, Me Rods & Drag Link Drive Hydraulic DoorG 6 b s. l3°ats l vacm= Syr 3^ S rwa sw z i -k. �— SmIten on Traiicr W.„v,........,sx......v«.r..� .�.,...»..�. 8. SUSPENSION � +, *max COUPLING DEVI .vim. mvv.,,x..N .......,v„x.„.v.M�..m«........,,»:..vvv..,4...,4...,.:.. aw tt-Faits .... L 5, Mosel &'.Id linyIG.4 Put. „„x .v.,..,.: ..wW..w.w.�...«.,.........,..,.,.....,vv ., :...�,.,�.v......a:;,.,v.„s..m Sys g raS#} .«....w...v.:» "kyY Lkn : "a2ivy-..^.............«..... .moo �.... .,. :.�»....... c, T u U3, or "r eed`=i4di'«,g itch ».17cawt lasxMwbar rya9. .,.,.. MgMiCLUOLNG CROSS FRAMES d. r)tUWbArfr*%vbW Tongue a. pg win Members .«._. oh&W abimiw +^ y. b. TIM & aat Clearance L Saddle :L"' ^ Csatn` ..._.. i ......�.»., G. ustmWe x1e e�.s3tr.,bUes(sli: ing.. l & s.4$'" .«"o }.fit ic**x z. Locking Devices 10. TTREi 3. I Lf LidI u i i L 3WIEIi" & RMIS FUEL l i s, Lai or S11,44 Suing a. Visible Lock S. is yr, Rim b. Fuel Cap .. w+....r........w .,.,....y...i ...« »».. ._...-......w .v»wv«..«.w.....w .,....w. . f sta xaa s its} ,. v.........»« .... Q... *. j c. Swre er t o P,t..v.++...........,....:»........,......«..............................«.... L r. g, i.tG G DEVICES 12 WINDSMELD&GIazing .may,..,..,....«.:. 2. ps m 11PAS43,i.: R & DEFROMPS �. YS AS dwM41iypg�p ;. p �p ^�m�..• o ,FRONT 1S. LIC)i dP, tltaait MWER, ODD PARTS l GLp Iky It W 10 WHEEL FLAYS,� ly y y p y;y d I.. A, i xF 4FR'ib'f`4 k Yvd AS+k 9.1 %d6's' T.iL w PdaU LIDRg «wHAFT .. ! hereny rertf f v that Az above incwr+rrrn,arion is rnw andaccurtne, i""his :s the 0,,&v vehivio arrsg ,^taasn, jaarow q owo *dd !ts rho Mtnna nza State P:xtreaz t 3 8 .10 "ry a 1 `9 PERIODIC VEHICLE : SPA R DATE: TIME: VEP. LIC. : �.DEC INSPECTOR . BRAKEADJUSTMENT 661 BER S :AXLE # s S I Oa RKE LEFT C HAM -EIEMR SIZE S TYPE k TIRE -w-�......mn+.�«.».wm......�»��.......�.,.:».ate......................« #( { jj �.. CHART i I RIGHT - TIRE MITT TRT D71 ¢ INSIDE — MIN'..'..„'^,.:......„.,,..W,«««..........................�..m.....,..��. ...«....,.„.�,,,,.,,,,„,.m,.. ...,..�.w..�..„„.. L INSIDE- M READ ; rv$ TIRE SIZE STEERING EEL DIAMETER. INCHES ST"F-ERITTC WHEEL FRT:S PL Ay. INCHES EEL Y. PtVOT PINA3RACKET SLIDEWBASEUPPMOWER HALVES TRACTOFUTRA,ILER USED C FOR TEST.' UCPRSS # LIC. STATE "ACTOR PR P�TECTION VALVE. ACTUATES AT. PSI TYPE OF SAFE DEVICES.' CHAINS or CASLES SIZE OF CWCES: � GRADE - BRAKES: TOW VE11CLE LTC t C TRAILER LIC SURGE _ __ . C R: CT" MAKE/MODEL OF CONTROLLER. L LER. BUSWTOR COACH ihTPPC"CiSw EMERGENCY SETTS AND PUSWOUT WINDOWS CHECKED? CIPASS Cl FAIL E]NJA MISCELLANEOUS NOTES: INSPECTOR SIGNATURE: Copyright 2016 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and download on February 26, 2016 to LAKE ELMO FIRE DEPT for designated user Greg beirriqust, No other reproduction or transmission in any form permitted without written permiss on of NFPA. For inquires or to report unauthorized use, contact licensing@nfpa.org. This NFCSS All Access subscription expires on April 30, 2016. 1901-36 AUTOMOTINtL FIRE APPARATUS 12.3.6.4 A label shall be provided in a location in which it is visible to an operator making trailer connections. The label shall state the maximum CVNkrR and, tongue weight of the trailer thatt can be safely towed with the hitch system, 12.3.6.5 Two safety chain attachment points shall be provided near the hitch point for hitches designed to use safety chains; each designed with an uldinate strength of not less than the maximum CiarlrR specified on the label required in 12.3.6.4. Chapter 13 Low Voltage Electrical Systems and Warning Devices 13.1* General. Any low voltage electrical systems or warning devices installed on the fire apparatus shall be appropriate for the mounting location and intended electrical load and shall meet the specific requirements of Chapter 13. 13.2 Wiring. All electrical circuit feeder whing ;supplied and installed by the fire apparatus manufacturer shall meet the requirements of 13.2.1 through 13.2.8. 13.2.1"' The circuit feeder wire shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for which the circuit is protected. 13,2J..1 Voltage drops in all wiring from the power source to the using device shall not exceed 10 percent. 1 .2.1.2 The use of star washers for circuit ground connections shall not be permitted. 13.2.1:3 All circuits shall otherwise be wired in conformance with"SAE J2202, Heavy Duly It"iring Systents for On -highway lhicks„ or for trailer wiring, SAE J2174, oul-Duly 1VHikq Syslerns for 71 Bailers 2032 ntnz or Mare in tl'idbiL 13.2.2 Wiring and Wire Harness Construction. 13.2.2.1 All insulated wire and cable shall conform to SAE J1127, Low Caltcrge buttery Cable, or SAE J11 5, Lour Voltage LnZzmary Caine type SXL, CXL, or T L. 13.2.2.1.1 All conductors shall be constructed in accordance with SAE J1127 or SAE J112S, except where good engineering practice dictates special strand construction. 13.2.2.1.2 Conductor materials and stranding, other thou copper, shall he permitted if all applicable requirements for physical, electrical, and environmental conditions are met as dictated by the end application. 13.2.2.1.3 Physical and dimensional values of conductor insulti- Lion shall be in conformance with the requirements of SAE j1127 or SAE;J1125, except where good engineering practice dictates special conductor insulation. 13.2.2.2 The overall covering of conductors shall be moisture - resistant loom or braid than his a minimum continuous rating of 194°F (90°C) except where good engineering practice dictates special consideration for loom installations exposed to higher temperatures.. 13.2.3 The overall covering of jacketed cables shall be mois- ture rCSistant and have at minimum continuous temperantre rating of 194417 (90°C), except where good engineering prate- tics dictates special consideration for cable installations exposed to higher temperatures. 13.2.4 All wiring connections and terminations shall use ai method that provides as positive mechanical and electrical connection. 13.2.4.1 The tvirina connections and terminations shall be installed in accordance with the device manufatcturer's instruc- tions. 13.2.4.2'r All ungrounded electrical terminals shall have protective covers, enclosures, or a means to protect from acci- dental shorting. 13.2.4.3 Wire nut, insulation displacement; and insulation piercing connections shall not be used.: 13.2.5 Wiring shall be restrained to prevent damage caused by chafing or ice buildup and protected against heat; liquid contaminants, or other envh'onmen..tal factors. 13.2.6* Wiring shall be uniquely identified at least every 2 ft (0.6 m) by color coding or permanent marking with a circuit function code. The identification shall reference a taring diagraaxt, [See 4.0.2, y(o)..] 3.27 Circuits shall be provided with properly rated low volt- age overcurrent protective devices. 13.2.7.1 Such devices shall be readily accessible and protected against heart in excess of the overcurrent device's design range, mechanical damage, and water spray. 13.27.2 Circuit protection shall be accomplished by utilizing fuses, circuit breakers„ fusible links, or solid suite equivalent devices. 13.2.7.3 1f a mechanical -type device is used, it shall conform to one :c f the followingSAY- standards: (1) SAEJ156, rusialeLinl (2) SAL J5 3, Circuit Bhralop (3) SAE J 54, Eleatir l ictes (Cartridge Type) (4) SAGJ188, High Current 2htreLagEiectazc ruses () SU, J2077, Alim azure Blidde 7LLybe rlectrical ruses 13.2.8 Switches, relays, terminals, and connectors shall have a direct current (dc) rating of 125 percent of maximum current for which the circuit is protected, 13.3 Power Supply. 13.11 A 12 V or greater electrical alternator shall be provided. 13.3.2* The ahernator shall have a minimurn output t idle to meet the minimum continuous electrical load of the fire aappa- ratus as defined in 13.3.3, at 200'F (93° ) ambient tempera- tune within the engine compartment, and shall be provided with fatll automatic regaalation 13.3.3 14iimmurn Continuous Electrical Load. 13:3.3.1 The minimum continuous electrical load shall consist of the total amperage required to simultaneously operate the following in a stational mode during emergency operations: (1) The propulsion engine and transmission (2) All legally required clearance and marker lights, head- lights, and other electrical devices except windshield wipers and four-way hazard flashers (3) The radio(s) .at a duty cycle of 10 percent transmit and 90 percent receive (for calculi rion and testing purposes, a default value of 5 A continuous) Copyright 2016 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and download on February 262016 to LAKE ELMO FIRE DEPT for designated user Greg Malmquist, No other reproduction or transmission in any farm permitted without written permission of NFPA. For inquires or to report unauthorized use; contact loonsing@n€ira,org. This NFCSS All Access subscription expires on April 30, 2016, LONVVt1LTAGE ELECTRICALSVSTEMS AND it.ARNING l7LLVI ES 1 01-37 (4) The lighting necessary to produce 2 fc (20 Ix) of illumine- Lion on all walking surfaces on the apparatus and on the ground at all egress paints On to and off the apparatus, .5 fc (50 x) of illumination on all control acid instrunrern panels, and 50 percent of the total compartment lighting loads ) The minimum optical warning system required in Section 13.8, cohere the apparatus is blocking the right-of- way (6) The continuous electrical current required to shorthand ously operate any lire pumps, aerial devices; and hydraulic pumps (7)* Other warning devices and electrical loads defined by the purchaser as critical to the mission of the apparatttts 13.3.3.2 If the apparatus is equipped to tocv a trailer; an addi- tional 45 A shall be added to the minimum continuous electri, cal load to provide electrical power for the federally required clearance and marker lighting and the optical warning devices mounted on the trailer. 1 .3.4* The condition of the lots voltage electrical system shall be monitored by a warning system that provides both an audi- ble and a visual signal to persons on, in, or near the apparatus of an impending electrical system failure caused by the exces- sive discharge of the battery set= 13.3.4.1 The charge status of the battery shall be determined. either by direct measurement of the battery charge or indi- rectly by monitoring the electrical system voltage. 13.3.4.2 If electrical system voltage is monitored, the alarm shall sound if the system voltage at the battery or at the master load disconnect switch drops below 11.8 V for 12 V nominal systems, 23.6 V for 24 V nominal systems, or 35A V for 42 V nominal systems for more than 120 seconds: 13.3.5 A voltmeter shall be mounted on the driver's instru mentpanel mallow direct observation of the system voltage. 13.3.6 Load Management. 13.3.6.1 * if the total continuous electrical load exceeds the minimum continuous electrical output rating of the installed alternators) operating under the conditions specified in 13.3.2, an automatic electrical load management system shill be required; 13.3.6.2 The minimum continuous electrical loads defined in 13.3.3 shall not be subject to automatic load management. 13.4* Batteries. 13.4.1 Batteries shall be of the High -cycle type, 13.4.2 With the engine off, the battery system shall be able to provide the minimum continuous electrical load for 10 minutes without discharging more than 50 percent of the reserve capacity and then to restart the engine. 13.4.3 The battery systern coal cranking atups (CCA) rating shall meet or exceed the minimum CC1 recommendations of the engine manufacturer. 13.4.4 The batteries shall be mounted to prevent movement during fire apparatus operation and shall be protected against accumulations of road spray, stimv, and road debris. 1.4.4.1 The batteries shall be readily accessible for exaintina- Lion, testing, and maintenance: 13AA.2 A means shall be provided [or jump-starting the engine if the batteries are not accessible without IiFCing the cab of a tilt -cab app rants; 13.4.4.3 Where an enclosed battery comparunent is provided, it shall be ventilated to the exterior to prevent the buildup of heart and explosive fiuxres. 13.4 4.4'1, The batteries shall be protected against vibration and temperatures that exceed the battery manufacturer's reco- tuendation. 13A.5* An onboard, battery conditioner or charger or at polar- ized inlet shall be provided For charging all batteries. Where an onboard conditioner or charger is supplied, the associated line voltage electrical power systeus shall be installed in accordance with Chapter 22, 13A.6* One of the following master disconnect switches shall be prodded: (1) A roaster body disconnect switch that disconnects all elec- trical loads not provided, by the chassis manufacturer (2) A master load disconnect switch that disconnects all elec- trical loads on the apparatus except the starter 13.4.6A The starter solenoids shall be connected directly to the batteries. 13.4.6.2 Electronic control systems and similar devices shall be permitted to be otherwise connected if so specified by their manufacturer. 13.4..3 The alternator shall be wired directly to the batteries through the ammeter shunt(s), if one is provided, and not through the master disconnect switch. 13A.6.4* Agreen "master disconnect on" indicator light that is visible from the driver's position shall be provided, 13.4.6.5 Rechargeable hand lights, radios, and other similar devices shall be permitted to be connected to the electrical system ahead of the master disconnect switch. 13.4.7* A sequential switching device shall be permitted 10 energize the optical warning devices required in 13.33 and other high current devices, provided the switching device shall first energize the electrical devices required in 13.3.3 within 5 seconds. 13.5 Starting Device. 13.5.1 An electrical starting device shall be provided for the enginc. 13.5.2 When the electrical starting device is operating under arx:"rmurn load, the vokage drop of the conductors between the battery and the starting device shall be in accordance with 5U J541, lavltage Chair for Starling Motor Circuits. 13.6 Temperature Exposure.. Any alternator, electrical starting' device, ignition wiring, distributor, or ignition toil shall be moisture resistant and protected such that it is not exposed to a temperature that exceeds the component manufacturer's recommendations, 13.71' Electromagnetic Interference. Electromagnetic interfier- ence suppression shall be provided, as required, to satisfy the radiation limits specified in SAE J551/1, Pierforionnee Levels and 11lethads of Afeasurement of t lectrodna;r olic Ctrr 1patiirility of Vehicles Boats (tip to 15 in), and Alcachines (16.6Hz to 18 GL1z) Copyright 2016 National Fire Protection Association (NFPA): Licensed, by agreemen€,for individual use and download on February 26, 2016 to LAKE ELMO FIRE DEPT for designated user Greg 10alroqueL Noother reproduction or transmission in any farm permitted w(hout wa ten perinfssion of NFPA. For inquires or to report unauthorized use, contact IlcensingQnfpa org. This NFCSs Alt Access suuscrilson expires on April X 201E. 1901-38 AUTOMOTIVE FIRE APP RNTUS 13.8 Optical Warning Devices. Each apparatus shall have a system of optical wanting devices that meets or exceeds the requirements of this section. 13.8.1* The optical warning system shall consist of an upper and a lower warning level, 13.8 The requirement, for each level shall be met by the warning devices in that particular level without, consideration of the warning devices in the other level: 13.8.3 For the purposes of defining and measuring the required optical performance, the upper and lower warning levels shall be divided into four warning zones. 13.8.3.1 The four zones shall be determined by lines draev through the geometric center of the apparatus 3L 45 degrees to a line drawn lengthwise through the geometric center of the apparatus: 13.8.3.2 The four zones shall be designated A, B, C, and in a Clocinvise direction, with zone A to the front of the apparatus. (See F`i tzre .13..3, ) 13.8.4 Each critical warning device shall be installed on the apparatus and connected to the apparatus's Electrical system it accordance Nvith the requirements of this Standard and the requirements of the manufacturer of the device. 13.8.5 A master optical warning system switch that energizes all the optical warning devices shall be provided. 13XIG The optical warning system on the fare apparatus shall be capable of two separate signaling modes during emergency operations. 13.8.6.1 One mode shall signal to drivers and pedestrians that the apparatus is responding to an emergency and is calling for tine right -of' -way: 13.8.62 the mode shall signal that the apparatus is stopped and is blocking the right-of-way. 13.8.6.3 The use of some or all of the sane warning lights shall be permitted for both modes provided the other requirements of this chapter are met. 13.8.7 A switching system shall be provided tbr�at senses the position of the parking brake or the park Position of an auto- matic transmission: FIGURE 13.8.3.2 Warning Zeroes for Optical Warning Devices, 2016 Edition 13.8.7.1 When the master optical warning system switch is on and the parking brake is released or the automatic transmis- sion is not in park, the vvYarning devices signaling the call for the ri ht-of-N a}'shall be energized. 1 .8.7.2 When the master optical warning system switch is on and the parking brae is can or the automatic transmission is in park, the warning devices signaling the blockage of the might -of- vvtai'shallbe energized. 13.8.7.3* The system, shall be permitted to have a method of modifying the ovo signaling modes 13.8 8 The optical warning devices shall be constructed or arranged so as to avoid the projection of light:, either directly or through mirrors, into any driving or crew comparunent(s). 13.8.9 The front optical warning devices shall be placed so as to maintain the maximum possible separation from the head- lights. 13.8.10* The Optical sources on each level shall be of sufficient number and arranged so that failure of a single optical source does not create a measurement point in any zone on the same level as the failed optical source without a warning signal at it distance of 100 ft (30 m) from the geometric center of the apparatus. 13.811 Flash ';late. 13.811.1 The minimum flash €ate of any optical source shall be 75 flashes per ;minute, and the minimum number of flashes at any measurement point shall be 150 flashes per minute. 13.8.1LIJ Steadily burning, nonflashing optical sources shall be permitted to be used. 13.811.1.2 The optical energy provided by nonfltashing Optical sources shall not be included in the calculations of the zone's total optical power: 13.8.11.2 The flasher of any current -interrupted flashing device: shall otherwise tneer die requirements of SAE J1690, Flashers. 1 .8. * Color of Turning Lights. 13.8.12.1 Permissible colors or combinations of colors in each zone, vvithin the constraints imposed by applicable lacwes and regulations, shall be its shourn in Table 13.8.1 L 13.8.12.2 All colors shall be as specified.. in SAC J578, Color Spec- ificatian, for red, blue, yellow, or white. 13.8.13"' Requirements for Large Apparatus. 13..13.1 If the apparatus has a bumper -to -bumper length of 25 ft (7.6 m) or more or has an optical center on any optical warning device greater than 8 ft (2A m) above level ground, the requirements of 13.8.13.2 through'13.8.13.6 shall t ppl} Table 13.8.12.1 Zone Colors Calling for Blocking Right -of - Color Right -of -May Way Real Anyzone Anyzone Blue Any wage Any zone Yellow Any zone exec pt A Any zone Tt'lute Any zone except C Not permitted Copyright 2016 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and download on Fobruary26, 2016 to LASE EtCvlo FIRE DEPT tor designated user Greg Malmquist, No other reproduction or transmission in any Corm permitted without written permission of NFPA. For inquires or to report unauthorized use, contact licensingQntpa,org. This NFCSS All Recess subscription expires on: April 30, 2010,. LOW VOLTAGE ELECTRICAL SYSTEMS AND VVARNINC DtE "ICES 1901-3 1&&13.2Upper-Level Optical Warning Devices. 13.8.112.1 The upper -level optical Nat ming devices shall be mounted as high and as close to the corner points of the appa- ratus as is practical to define the cIearance lines of the appara- tus. 13.8.112.2 The tapper -level optical warning devices shall not be mounted above the maximum height, specified by the device manufacturer, that gives an intensity Value at 4 Ct (1.2 m) above level ground and at 100 it (30.5 call from the optical warning device of less than 50 percent of that required at the optical center 13.8.13.3 Lower -Level Optical Warning Devices. 13.8.13.3.1 To define the clearance lines of the apparatus, the optical center of the lower -level optical warning devices in the front of the vehicle shall be mounted on or forward of the front axle centerline and as close to the front corner points of the apparatus as is pi- ctical. 13.8.13 3.2 The optical; center of the lower --level optical -warn- ing devices at the rear of the vehicle shall be mounted on or; behind the rear :axle centerline and as close to the rear- comers of the apparatus as is practical: 13.8.13.3.3 The optical center of any Inver -level device shall be between 18 in. and 62 in. (460 mina and 1600 mm) above level ground, 13.8A!L4 Midship Optical Warning Devices, 13.8.13A.1 A midstip optical warning device shrill be mounted on berth the right and the left: sides or the apparatus if the distance between the front and rear Iovver-level optical devices exceeds 25 It (7.6 ) at the optical center. 13.8.13.4.2 Additional midsaip optical warning crevices shall b repaired, where necessary, to maintain a horizontal distance between the centers of adjacent lower -level optical warning devices of 25 it (7.6 ) or less. 13.813.4.3 The optical center of any midship mounted optical warning device shall be between IS in. and 62 in. (460 tam and 1600 riot) above level ground. 13,8.13.5" For each operating mode, the combined optical power, of -,III the optical sources shall meet or exceed the zone total optical power requirements shown in Table 13.8,13., 13.8.13.6 No individual measurement point shall be less than that shown in Table 13.8.13,5. 13.8 14* Requirements for Small Apparatus. 13.8 14.1 If the apparatus has a bumper -to -bumper length of less than 25 ft (7.6 ) and bas the optical center of all opuCtl warning devices at 8 I°t (14 in) or less above level ground, the requirements of 13,8:14.2 through 13.8,14.5 shall apply. 13.8.14.2 Upper -Level Optical Warning Devices. 13.814.2.1 The upper -level optical learning crevices shall be mounted as high as practical, but not over 8 Itt (2.4 m),tat the optical center. 13.8.14.2. The upper -level optical warning devices shall be permitted to be combined in one or more enclosures and shall be pernnitted to be mounted on the cab roof or any other convenient point. 13.8.14.3 Lower -Level optical Warning Devices. 13.8.14.3.1 One or more lcavver-level Optical warning devices shall be visible from the front and the side of the apparatus. 13.8.14.3.2 The optical center of the lower -level optical warn- ing devices in the front of the vehicle shall be mounted on or forward of the front wheel centerline and as chase to the front corner points of the apparatus as is practical. 13.814.3.3 The optical center of the device(s) shall be between 18 in. and 48 in. (460 min and 1220 Into) above level ground: 13.8.14.3.4* 1t shall be permitted for red zone C Inviter flashing lights to switch to steady -on lights when the service brakes arc Table 13.8.13.5 Minimum Optical Power Requirements for Large Apparatus Mode of Operation Calling for Right -of -Way Blacking Right -of -Wiry At Any Point At Any Point Degrees Up or 5 Degrees Up or At Any 5 Degrees Down At Any 5 Degrees Down Zone Level HTmal HPoint from fi HTotal HPoint from H A tipper 1,000,000 10,000 3,500 400,000 10,000 3,500 B Upper 400,000 10,000 3,500 400,000 10,000 31500 Upper 400,000 10,000 3,500 800,000 10,000 3,500 D Upper 400,000 10,000 3,500 400,000 10,000 8,500 A Louver 150,000 3,750 1,300 150,000 3,750 1,300 Ii Lower 150,000 3,750 1,300 150,000 3,750 1,300 C Lower 150,000 3,750 1,300 150,000 3,750 1,300 D Louver 150„000 3,750 1,300 150,000 3,750 1,300 Notes: L All valites are in candel secondsdrainute. 2. H= Horizontal plane passing through the optical center. 3. The vallies in the II Total colurnris are the total of 19 data point values fear etch light, with data points ran the boundary between snare:; counted fit both tortes: Gopynght.2016 National Fire Protection Association (NFPA). Ucensed, by agreement, for individual use and download on February 26, 2016 to LAKE ELMO FIRE CREPT for designated user Greg Malmquist No other reproduction or transmission in any form permitted without written permission of NFPA:: For inquires or to reportonauthonzed use, contact Ircensiny(uarrfpa.org, This NFCSS Ali Access subscription expires an April 30, 2016, 190140 A17170MOTIVE FIRE APPARATUS applied and the optical warning light system is on in the "Clear- ing Right -of -Way" mode. 13.8.14.4 For each operating mode, the combined optical power of all the optical sources mounted on both the upper and lower leads shall meet or exceed the zone's total optical power requirements shown in Table 13.8,14.4. 13.8.14.5 No individual measurement point shall be less than that shown in Table 13.8.14,4. 1 .8.15 Tests of Optical "Warning Devices. 1 .8.15.1 Mechanical and Environmental Test. 13.8.15.1.1 All optical warning devices shall be tested to the requirements of SAE J595, it:cdr`onal T'laslingy Optical Wartaira l7evires for Authorized Istn r eatctj, Maintenance, and Seruice Whicles, SAT J 95, 015lical Warning Devices for Authorized Erraergerracy, Alain- tenance, and .Service lWiticles, or SAE ,J1 83, L.E.D. Signal and 11,[carki7tLiglttarr 1lerracrs 13.8,15.1.2 Optical deniers and components designed for mounting only in weatherproof, interior spaces shall be tested in conformance with the applicable SAE standard listed in 13.8.15.1.1 and shall comply with the vibration test and the warpage test for plastic components. 13.8.15.1.3 Optical deuces and components designed for mounting on the exterior of the apparatus or in nonweather proof interior spaces shall be tested in conformance with SAE ,J845 and shall comply with the following performance require- ments of that.. standard: (1) Vibration (2) Moisture (3) Dust (4) Corrosion_ () High temperature (6) Low temperature (7) Durability (8) Warpage 13.8.15.2 Photometric Test Procedures for Optical devices. 13.8.15.2.1 Testing shall be performed by, or on behalf of, the device manufacturer to ensure compliance with the require- ments of 13.8.15.2.2 through 13.8,15.2.5.2. 13.8J5.2.1.1 The results of the testing shall be used to deter- mine compliance wi h this standard„ and all required photo- metric data shall be available, upon request, from the optical warning device manufacturer. 13.8.15.2.1.2 The gonionieter, integrating photometer, and other equipment used to take the test measurements shall meet the requirements of &U J1330, Pholornefty Laboratory Accuracy Guidelines. 13.8-15.2.2 The optical source shall be mounted in a goniome- ter and operated as it would be in a normal system application. 13.8 15.2.2.1 The minimum distance between the light - emitting surface or the source being tested and the front face of the photometer detector shall be 59 ft (18 n ) 13415.2.2.2 .15.2.2.2 The gornometer shall be oriented and the inte- grating photometer shall be set to integrate light pulses from the source for 20 seconds. 13.8.15.2.3 For all tests performed with the paver applied, the lighting system, or component thereof, shall be operated at 12.8 V ±0.1 V for 12 V nominal equipment, 25.6 V ±t1,2 V for 24'V nominal equipment, and 38.4 V 03 V for 42 V ;nominal equipment. 13.8.15.2.3.1- If the equipment is rated for operation on multi- ple voltages the tests shall be performed at each of the rated voltages used by the equipment. t. 13.8 15.2.3.2 Voltage shall be ineasur=ed at a paint 12 in. + 1 in, (300 tour ± 25 mm) from the entry into the component 13.815.2.4 The technique described in 13.8.15.2.2 through 1.8.1.2.2:2 shall be performed along the horizontal plane that passes through the optical center„ beginning at the optical center and repeated at 5-degree intervals to the left and to the right or the optical center throughout the active Horizontal angle of light emission of the optical source. 13.13A5.2.5 Measurements shall be repeated at 5 degrees cup and 5 degrees dower from the horizontal plane that passes through the optical center, beginning at a point on the vertical plane passing through the optical center. 13.8.15.2.53 The measurements shall be repeated at 5 degree intervals to the left and to the right of this vertical plane "Table 1 .8,14..4 Minimum Optical Power Requirements for Small Apparatus Mode of Operation Calling for Right -of -Way blocking Right -of -Way At Any Point At Any Point 5 degrees Up or 5 Degrees Up or At Any 5 degrees Down At Any 5 Degrees Down Zone HTdtai HPoint from H HTOnd Hpohn from-11 A 1,000,000 10,000 3,500 400,000 10<000 3,500 B 200,000 8,000 3,500 200,000 8,000 3,500 C 400,000 10,000 3,500 800,000 10,000 3,500 d 200,000 8>000 -3,500 200,000 8;000 3,500 l\otcsi 1, All values are in candela-seconds/minute. 2, H= Horizontal plane passing through the optical center. & The values in the HTbud colinnns sire the trual of 19 data point values for each light, with data points on (be boundary Kett+een:rcrnes counted in both runes; 2016 Edition Copyright 2016 National Fire Protection Association (NFPA). trcansed, by agreement, for individual use and download on FatFruary 26, 2016 to LAKE ELMO FIRE DEPT for designated user Greg Malmquist, No other reproduction or transmission in any form permitted a4thoul written permission of NFPA. For inquires or to :report unauthorized use, contact licensing>�"ro n1`pa,org. This:NFC98 All Access subscription expires an April 30, 2016,. LOW i OUFAGL ELECTRICAL a TENIS AND WARNING l EVI LS 1901- 1 throughout the active horizontal angle of light emission of the optical source. 13.8.15.2.5.2 If the optical warning device contains more than one optical source, the test shall be repeined for each optical source 13.8.16* Compliance Documentation. The apparatus want facturer shall demonstrate compliance of the (yarning system by one of the following methods: (1) {certification that the system was installed aitbin the geometric parameters specified by the manufacturer of the system referencing the optical source test rreports provides by the manufacturer of the system () Certification that a mathematical calculation based oil test reports for individual optical sources provided by the manufacturer of the devices and performed by a qualified Berson demonstrates that the combination of individual devices as installed meets the requirements of this stand- ard () Actual measurement of the lighting system after installa- tion on the apparatus 13.9 Audible Warning Revises. 13.9.1 Audible warning equipment in the form of tat least one automotive traffic horn and one electric or electronic siren shall be provided. 13.9.1.1 The siren manufacturer shall certify the siren as meet- ing the requirements of SAEJ1:I149, L`atzeigenty Lei ide Sirens 13.9.1.2a` A means shall be provided to allow the activation of the siren within convenient reach of the driver. 13.9.2 Where: furnished„ air horns, electric sir n(s), and elec- tronic siren speaker(s) shall be mounted as low and as far forward on the apparatus as is practical. 13.9.3 Audible warning equipment shall not be mounted oil the roof of Lbe apparatus. 13.10 Vora Lighting. All light level measurements shall b made with a light meter with a hemispherical light. sensor held against the surface, facing perpendicular to the surface, and not deliberately* pointed toward the light source.: 13.101 Ground Lighting, 13,10.1.1* Ile r orkArea 13.10.1.1.1 The work area immediately behind the vehicle shall be illuminated to an average level of at least 3 fc (30 Ix); measured at 25 equallyspacedon a 2.5 it (750 tartar) grid within a 10 it x;10 It (3 in x 3 rn) square to the rear of the vehi- cle: 13.10.1.1.2 At least 80 percent of the 25 measurements shall meet or exceed 3 fe (0 lx). 13.10.1.13 If the apparatus includes an aerial platform stowed over the rear work area, the measurements shall be made with the aerial raised, 13.10.1.2 The fire apparatus shall be equipped with lighting that is capable of providing illumination at a minimum level of 2 tc (20 lx) on ground areas within 30 in. (800 mm) of the edge of the apparatus in areas designed for personnel to climb onto the app-aratus or descend from the apparatus to the ground level. 13.10.1.3 Lighting designed to provide illumination on areas under the driver and crew riding area exits shall be switchable but activated automatically when the exit doors are opened. 13.10.1.4 All other ground area lighting shall be switchable. 13.10.2°" Hose Iced Lighting. 13.10.2.1 If a hose bed is provided, lighting on the hose bed floor shall be at all average level or 3 fc (30 la) or higher mews- aired at 30 im squally spaced intervals along the center of the hose beet floor with all dividers and caters removed, 13.10.2.2 Lateral hose beds (crosslays) that tire permanently covered shall not be required to be illuminated, 13.10.3* Surface Lighting. The apparatus shall have sufficient lighting to provide a minimum level of 2 fe (0 Is) on all work surfaces, steps, and walkways„ 13.10.4* Interior Lighting. The apparatus shall have sufficient lighting to provide an average level of 2 fc (20 N) at each seat- ing surface when measured at the center and at each corner o the seat cushion in the driving and crew compartments, 13.10.5 Compartment righting. 13.10.5.1 Each engine compartment and pump compartment shall have a light of at least 20 candlepower (2,50 lumens): 13.10.5.2 The priming lubricant reservoir, if applicable, shall be illuminated.: 13.10.5.3 Each enclosed tool and equipment compartment greater than 4 f s (01 ms) in volume and having an opening greater than 144 in.'-' (92,900 mm-) shall have sufficient compartment hght.ing to provide a minimum of 2 fc (20 Ix) at anylocation on the floor of the compartment without any shelves, dividers, or equipment in the compartment. 13.10.5.4 Compartments such as ladder tunnels, pikepole stor- age tribes, or underl ody compartments designed around the VoluraetriC requirements of specific equipment that can be removed without the use of article illumination shall not be required to have compartment lighting: 13.10.6 Switching. Switches for all work lighting shall be read- ily accessible. 13.10.7 Protection, The lights shall be arranged or protected to minimize accidental breakage. 13.10.8 "Testing. All work lights mounted in lxan locations shall be tested in conformance Wilda SAEJ575, Test ikletliods and l rfrctji- iraeni for Lighting Devices an Coinponeitts.for Use oil lr ticles Less Th art 2032 von in Ovet„taU Width, and shall comply with the following performance requirements of that standard: (1) Vibration (2) Moisture (3) Dust (4) Corrosion () High temperature (6) Low temperattire (7) Durability (S) t=t'arpag 13.11 Hazard Light 13.11.1 A red flashing or rotating light, located in the driving compartment, shall be illuminated atatomadcally whenever the Copyright 2016 National Fire Protection Association (NFPA). Licensed„ by agreement, for lndwidual use and download on February 26, 2016 to LAKE ELMO FIRE DEPT for designated user Greg Matnrquist No otter reModuc for or transmission in any form p€minted withoutwritten permission of NFPA. For inquires or to report unauthorized: use, contEet GcensFng@ntpa.org. This NFCSS All Access subscription expires on April:30, 2016, 1901-42 AUTOMOTME, FIRE A P.kRATUS apparatus's parking brake is not fully engaged and any of the follinving conditions exist: (1) Any driver, passenger, or equipment comparto eut door is not closed. (2) Any ladder or equipment sack is not in the stowed Posi- tion. (1) Stabilizer system is not in its stowed position. (4) hoovered tight tower is not stowed, (5) Any other device permanently attached to the apparatus is open, extended, or deployed in a manner than is likely to cause damage to the apparatus if the apparatus is moved, 13AL2 Compartments meting all of the following conditions shall be permitted to he exempt from the requirements of MILL (1) The volume is less than or equal to 4 its (0:I s): (2) The compartment has an opening less than or equal to 144 i .2 (92,900 mm2). () The open door sloes not extend sideways beyond the mirrors or tip above the trap of the fire apparatus. (4) All equipment in the compartment is restrained so that nothing can fall out if the door is ripen while the appara— tus is moving, 13.11.3`s Paragraph 13 11.1 shall not apply to manually raised pole lights with an extension of less than 51t (1.5 nr). 13.11.4 The Hazard light shall be marked with asign that reads "Do Not Move Apparatus When light is (fin." 13.12* Backup Alarm. An electric or electronic backup alarm shall be provided that meets the Type D (87 dHA) require- ments of SAF J994, Alarm, — Backup — Electric, Labordflony Perf `e inance Testing 13.13 Stop, Tail, and Directional Lights. 13.13.1 The apparatus shall be equipped with all legally required stop, tail, and directional lights. 13.13.2 directional lights shall be visible from the front, sides, and rear of the apparatus. 1 .13 On apparatus 30 ft (10 ) or longer in, length, a turn signal shall be mounted approximately midAvay along the appa- rants at approximately running board height~. 13.13.4 Equipment shall not be mounted in a manner that obscures the stop, tail, or directional lights. 13.14 Electrical System Performance Tests. 13.14.1* The fire apparatus low voltage electrical system shall be tested as required by Section 13.14 and its subsections. 13.14.1.1 The test results shall be certified by sloe apparatus manufacturer, 13.14.1.2 The certification shall be delivered with the apparea tits, 13.14.2 Tests shall be perforraaaed when the air tinnperatt€re i between tl°f' and 1107 (—Ifs°C and 43° ): 13.14.3 Test Sequence. 13.143.1 The three tests defined in 13.14.3.2 through 13.14,3.4.4 shall be perforated in the order in which they appear. 13.14.3.1.1 Before each test, the batteries shall be fully charged until the voltage stabilizes at the ventage regulator set: point and the lowest charge current is maintained for 10 minutes. 13.14.3.1.2 Failure of any of these tests shall require a, repeat of die sequence. 13.14.3.2 Reserve Capacity Test; 13.14.3.2.1 The engine shall be started and kept running until the engine and engine compartment temperatures are stabi- lized at normal operating temperatures and the battery System is fully charged.. 13.14.3.2.2 The engine shall be shut off, and the minimum continuous electrical load shall be activated for 10 minutes: 13.14.3.2.3 All electrical loads shall be turned off prior to attempting to restart the engine; 13.14.3.2.4 The battery system shall then be capable of restart ing the engine. 13.14.3.2.5 Failure to restart the engine shall be considered a test failure of the battery system. 1114.3.3 Alternator Performance Test at Idle. 13.14.3.3.1 The minimum continuous electrical load shall be activated with the engine running at idle speed. 13.14.3.3.2 The engine temperature shall be sutbilized a normal operating temperature. 13.1 .3.3.3 The battery System shall be testers to detect the presence of battery discharge current: 13.14.3.3.4 The detection of battery discharge current shall be considered a test failure. 13.14.3.4" Alternator Performance Test at Full load. 13.14.3.4.1 The total continuous electrical load shall be activa- red with the engine running up to the engine manufacturer's governed speed: 13.14.3.4.2 The test duration dials be a minimum of 2 hours, 13.14.3.4.3 Activation of the load management system shall be permitted during this test. 13.14.3.4.4 An alarms sounded by excessive battery discharge, as detected by the warning system required in 13.3.4, or a system voltage of less than 11.8 V do for a 12 V nominal system, 23,6 V sic for a 24 V nominal system, or 35.4 V do for a 42 V nominal system for more than 120 seconds shall be considered a test failure. 4 3.14.4 Low Voltage Alarm Test. 13.14AJ The folloaaina rest shall be started sash the engine off' and the battery voltage at or above 12 V for a 12 V nominal system, 24 V for a 24 V nominal system, or 36 V lot- a 42 V nominal system. 1334.4.2 With the engine shift off, the total continuous eleetri earl load shall be activated and shall continue to be applied until the excessive battery discharge alarm activates, 13.14A.3 The battery voltage shall be measured at die battery terminals. Copyright 2018 National Fire Protection Association (NFPA), Unarmed, by agreement, for individual use and download on February 26,2016 to LAKE RLMO FIRE DEPT for designated user Greg Malmquist, No other reproduction Or transmission in any form permitted without notion, permission of NFPA, For Inquires or to report unauthorized use, contact 4censing&Jpa4rg, This NFCSS All Access subscription expires an April 30, 2016. DRIVINO XND CRL'tV AULAS 190143 13.14,4.4 The Lest shall be considered a failure if the alarm does not sound in less than 1.40 seconds after the voltage drops to 11.70 V for a 12 V nominal system, 23.4 V do for a 24 V nominal system, or 351 V for a 42 V nominal system, 13.14.4.5 The battery System shall then be able to restart the engine, 13.14.4.6 Failure to restart the engine shall be considered a test failure. 13.15 Documentation. The manufacturer shall deliver die following-widt the fire apparILUS: (1) Documentation of the electrical system performance tests (2) A Written electrical load analysis, including the following. (a) The nameplate rating; of the alternator (b) The alternator rating under the conditions speci- fied in 13.3.2 (c) Each of the component loads specified in 13.33 that make up the minimum continuous electrical load (d) Additional electrical loads that, when added to the minimum continuous electrical load, determine the total continuous electrical load (a) Each individual intermittent electrical load Chapter 14 Driving and Crew Areas 14.1 General. 14-1.1 Each crew riding position shall be within a fully enclosed personnel area, 14.1.2 A label that states the number of personnel the vehicle is designed to carry shall be located in an area visible to the driver. 14.1.3* Each crew riding position shall be provided With a seat and an approved seat belt designed to accommodate a person With and without heavy clothing. 14.1.3.1* The effective seat belt web length for a Type I lap belt for pelvic restraint, shall be a minimum of 60 in. (1525 nun) With the Se2t, adjusted all the Way back and down when measured rising the following procedure: (1) Locate an ii-nacrinary line Where the plane of the center of the seat back surface intersects the plane or the center of the seat cushion surface (line I in Figure 14.133). for seats with an SCBA seat back, use a plane that simulates the Position of an SCl3A back pad installed in the SCBA bolder. (2) Locate point A on line I at the outside of the seat on the retractor side or the Seat, (3) Locate point C on line I at the outside of the seat on the buckle side of the seat, (4) Locate point D at the tip or the buckle. (5) Pull the Seat belt webbing entirely out of the retractor and measure along the webbing between point A and the seat belt latch plate (tongue) . Record this length as AD (6) Measure from point C to point D and record this length as CD. (7) The effective seat belt Web length equals Al + CD. 14.1.3.2' A Type 2 seal, belt shall have either it single retractor or dual retractors. A single retractor, Type 2 pehic and upper torso restraint -style seat belt assembly shall have a Tinnimum Line 1 FIGURE 14.1.3.1 Dimension Lines for Measuring Seat Belt Effective Length. effective seat belt ireb length of 110 in, (2800 mm) with tire seat adjusted all the way back and down and when measured in accordance with 14,13.21. A dual retractor Type 2 pelvic and upper torso restraint -style seat bell, asserlibly shall have a until - mum effective shoulder belt web length of 50 in. (1270 Run) and a minimum effective lap belt Web length of 60 in. (1530 Tom) With the seat all the way back and down and is measured in 14.1.3,2.2. 14.1.3.2.1 Effective seat belt web length for a single retractor•Type 2 seat belt sball be measured according to the following procedure: 0 (1) Locate an imaginary line where the plane of the center of the seat back surface intersects the plane of the center of the seat ciushion surface (fine I in Figure 14,1,3.1). For seats With an SCBA seat back, use a plane that simulates the position of an SCBA back pad installed in the SCBA bolder, (2) Locate an imaginary line parallel with line I and lyingoon the center of the seat back surface 29 in. (7m 40 ni) frorn line I (line 2 in Figure NJ,& 1), (13) Locate point A on line I at the outside of the seat on the retractor side or the SCaL (4) Locate point B on line 2 at, the shoulder strip edge of die seat back. (5) Locate point C on line I at the outside of the seat on the buckle side of the seat. (6) Locate point D at the tip of the buckle. (7) Pull die seat belt webbing entirely out of the retractor and measure along the Webbing berween points A and E. Record this length as A& (8) Measure front point C to Point D and record this length as CD. (9) The effective lap belt web length equals AB + 2CD 14.1.3.2.2 Eltective seat belt web length for a dual retractor Type 2 seat belt shall be ineasured according to the folloointr procedure: (1) Locate an imaginary lira where the plane of the center of the seat back surface intersects the plane of the center of the seat cushion surface (line 1 in Figure 1413A), THF, C11'ry orz LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 3/2/16 REGULAR ITEM #: 19 MOTION AGENDAITEM: Building Official reporting supervisor SUBMITTED BY: Clark Schroeder THROUGH: Clark Schroeder REVIEWED BY: Clark Schroeder SUGGESTED ORDER OF BUSINESS: - Introduction of Item ............................ ...... - .......... ... -- ... - .... -- ....... ..... --staff - Report/Presentation ......... — ...... ......................... .. .....Staff - Questions from Council to Staff`.......... .. .................. — ....... ...... Mayor Facilitates - Public Input, if Appropriate .. --- ..... ... ......... - ...... ........ ....... ........... Mayor Facilitates - Call for Motion......... ..... ..... -- ......... ............. ...... - .... ........ ... . Mayor & City Council - Discussion ..... ................. ............ ..... ............... ...... ........... Mayor & City Council - Action on Motion ... ....... ... -......... . -- ........ ............. - ...... ...... .. Mayor Facilitates PUBLIC POLICY STATEMENT: Council will set policy of who the building official reports to. The Administrator is requesting direction as to organizational structure and chain of command I for the building official. During the development of the 2016 budget book a discrepancy was noticed in reporting structure. Past Organizational Charts, have had. -the Building Official report to the Cornmunity Development Director. Our city ordinance clearly states that the Building Official reports to the City Administrator. There can be arguments made for both reporting structures. The Administrator is looking for council direction regarding this matter. Two motions are set before the Council. Motion one: "Move to change the Organizational Chart to align with the city code and have the building official report to the City Administrator." | "Move to change the ordinance to have the Building Official report to the Planning Director. " CITY OF LAXE ELMO DEPARTMENT SECTION 1. The City Council of the City of Lake Elmo hereby amends Title III: Administration; Chapter 32: City Organizations; Section 32.001 by adding the double -underlined material and deleting the stFiekeff material as follows: § 32.001 BUILDING DEPARTMENT There is continued in the city a Building Department which shall be under the jurisdiction of the Building g Official designated by the Council; the Building Official shall report to the Qvy Administrate Planning -Director. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance No. was adopted on this l6th day of February, 2016, by a vote of _ Ayes and _ Nays. Mike Pearson, Mayor Julie Johnson, City Clerk This Ordinance was published on the - day of ,2016. 474635v I SJS LA5 15-1 -ri 1f:7 CITY OF MAYOR O AND COUNCIL COMMUNICATION DATE: 03/02/ l fa REGULAR ITEM ##: 20 MOTION .AGE A ITEM: Planning Commission to review Land Use SUBMITTED BY: Mike Pearson THROUGH Clary Schroeder REVIEWED D BY; Clark Schroeder SUGGESTED O ER CIS` BUSINESS: Staff Introduction of Item ........... ............ .......,.................... .......... ....... ..:.........:..,. - Report/Presentation ............. :......... ...Staff' ... .. ... ................ . r ...., Mayor Facilitates Questions from Council to Staff'.........:...,..,. Mayor Facilitates Input, if Appropriate.......,...... ..... Call for Motion......... ............... .:......... Mayer City C:'ouncil Discussion ........ .......... ......... Mayor & City Council Action can Motion...-_ ................................ . ......... ......... .*,..,. ,, ,..... Mayor Facilitates P LIC POLICY STATEMENT Council can set policy of land use after the moratorimn lifted SUMMARY AND ACTION RE QUESTED: Staff requests the City Council to provide guidance to the Planning Commission as to the land use issues needing to be studied for the moratorium to be lifted. BACKGROUND AND STAVE _REPORT: Can July 7th 2015, an interim ordinance declaring, a moratorium for a period of 12 months on residential development within the stage one development area and all development activity within the <stage two or threc development areas as described- by the Lake Elmo Comprehensive plan was adopted. The city council needs to produce a statement of finding by July 7tn stating what was addressed anchor clanged during the moratorium period, or state findings and institute another o month period with stated goals for the additional extension; For clarification purposes; this, moratorium does NOT apply to Stage one development as follow aj projects that have been granted concept, preliminary, or final plan and/or plat approval; or b) projects that have paid advance water service committee foes. cj any project that would benefit the community by the installation of essential services like sewer, water, storm sewer, or other public safety mechanisms. Nor does the moratorium apply to state 2 and 3 development as follows. a) projects that have been granted concept, preliminary, or final plan and/or plat approval; or b) projects that have paid advance water service committee fees. c) commercial development in cases where the City Council detennines that the project provides sufficient incremental tax value to the community and the developer would bear the whole cost of infrastructure development. The Moratorium also does not apply to Planned Unit Development applications that meet the requirements of reduced density per the Met Council's Thrive 2040 numbers, open space preservation, public infrastructure efficiency, and other considerations deemed to be in the community's best interests. In short, the moratorium applies to sewered residential development along the 194 corridor. Given that the moratorium was instituted to study and make possible changes to the Comp Plan for residential development, the City Council should direct the Planning Commission to address the issue with Council direction. Staff requests the City Council to provide guidance to the Planning Commission as to the land use issues needing to be studied for the moratorium to be lifted. "Move to have the Planning Commission study possible comp plan amendments for the Stage 1,2 and 3 sewered areas following council direction before the moratorium is lifted." ATTACHMENT(S Ordinance 08-123 Interim Moratorium �l [ � \< �� CITY OF LADE ELMO COUNTY OF W SHINGTO STATE OF MINNESOTA x receivedWHEREAS, the City of Lake Etmo has draft 2040 regional communityfrom the Metropolitan Council that would reduce the number of households and total population by castas art o f the City's 2015 System Statement to be released in the fall of 2015; WHEREAS, the draft forecast for 2040 would reduce the City's total population by 5,800 and households by 1,627 compared to the 2030 forecast numbers that Wer adopted as part of the Lake create to # a' • .# WHEREAS,growththat will be Used to guide future • develop ment within the City in advanc of the 2018 decennial Comprehensive Mtah Update whitealso recognizingandplannin# against revised 2040 forecast numbers*,and WHEREAS, as part of its interim growth management strategy, the City will be considering amendments to the Comprehensive Plan in order to rebalance the future land use plan in a manner that guides development in a manner consistent with the 2040 forecast; and WHEREAS, the City of Lake Elmo has adopted a Staging Plan as part of the Comprehensive Plan, but this Staging Plan does not establish specific targets or dates for development within later stages; and WHEREAS, the 2040 forecast and Systems Statement will not be finalized until. late in 2015, and the City cannot adopt any Comprehensive Plan amendments that wide future growth in accordance with the updated Systems Statement until its adoption; and WHEREAS, the City has granted approval for nearly 2,000 housing units to date at a concept, preliminary, or final plat level, and that it is in the public's interest to ensure that fixture residential development occurs in a manner consistent with the updated 2040 forecast; and WHEREAS, the City of Lake Elmo has been participating as a member of the Gateway Corridor Commission, and the Commission has been planning for a Bus Rapid Transit (BRT) Line along the 1-94 corridor through Lake Etmo. The City intends to study the potential for transit -oriented development along the corridor, with a specific focus on the land uses that are appropriate around planned station areas, and WHEREAS, Minnesota Statutes Sec. 462.355, Subd. 4 provides for the adoption of an interim zoning Ordinance during a planning process as heretofore and herein described. NOW, THEREFORE, based on the foregoing, the City Council of the City of Elmo City does ordain: SECTION I * STAGE 1, 2 and 3 RESIDENTIAL DEVELOPMENT. That for a period of twelve (12) months from the date hereof, there is hereby declared a moratorium on the consideration and/or approval of any residential and related use or mixed -use subdivision or residential and related use or mixed -Use development project within the Stage 1, 2 or 3 Staging Areas as identified in the Lake Elmo Comprehensive Plan except for- a) projects that have been granted concept, pro timinary, or final plan and/or plat approval; or b) any project that would address environmental threats through the installation of essential services like sewer., water, storm sewer, or other pUbtic safety mechanisms and that would extend these services into areas that are planned for public infrastructure,* or c) senior housing projects or other uses classified as Congregate Housing under the Lake Elmo Zoning Ordinance. SECTION 2. STAGE 2 and 3 ALL DEVELOPMENT. That for a period of twetVe (12) months from the date hereof, there is hereby declared a moratorium on the consideration and/or approval of any subdivision or development project within the 0 Stage 2 or 3 Staging Areas as identified in the Lake Elmo Comprehensive Plan except for: a) projects that have been granted concept, preliminary, or final plan and/or plat approval; or b), commercial development in cases where the City Council determines that the project provides sufficient incremental tax value to the community and the developer would bear the whole cost of extending public infrastructure to the development. SECTION 4. Adoption Date. This Ordinance 08-123 was adopted on this 7 to day of July 2015, by a vote of -3 Ayes and V Nays. LAKE ELMO CITY COUNCIL like Pearson, Mayor ATTEST: 4qJ e Joh*ns�",poy, City Cterk This Ordinance 08-123 was published on the — day of —12015. I THF-, CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION SEEM AGENDA ITEM: City Administrator Contract SUBMITTED BY: Sarah Sonsalla, City Attorney THROUGH: Julie Johnson; City Clerk REVIEWED BY Sarah Sonsalla/Julie Johnson - Introduction of Item .. ......... ......... ........... ............... .....--- ...... .....::.: ...._.:....,..Staff Report/Presentation....... ..... ..... -...................... .,..... ........... ,,..:....,..:.♦:.....,,:.......Staff Questions from Council to Staff.,.,... ..... . Mayor Facilitates Public Input, Appropriate.. l� if pp P Mayor Facilitates Call for Motion Mayor & y City Council Discussion .... ......... ........ ......... .....— ......... ...... ,..... ......... Mayor & City Council :: Action on Motion .............. .................. .... .:.........:.. .......... ..... .. Mayor Facilitates PUBLIC LIC POLICY STATEMENT IL APPLICA# E1 SUMMARY AND ACTION REQUESTED: Discussion on the finalization of the City Administrator contract. BACKGROUND GROUND AND STAFF'RE PORT At its meeting on February 16"', the Council directed me to offer the City Adtninistrator position to 'sting Handt and to negotiate a contract. I contacted Ms. Handt and told her that the Council would like to offer her the position. I Provided her with the attached draft contract. Ms. Handt reviewed the contract. She has requested some substantive changes to the contract, which can be provided to the Council at the meeting. Ms. Handt has indicated to me that she intends to be at the meeting. City staff is seeking Council direction with regard to finalization of the contract. COMMENDATION Council to direct City staff' on the finalization of the contract. ATTACHMENTfS City Administrator Contract (as provided to Ms, Handt). 475 09v I SIS LAS 15- i EMPLOYMENT AGREEMENT THIS AGREEMENT, made and entered into as of , 2016, by and between the City of Lake Elmo, State of Minnesota, a municipal corporation, lo "A ('Employee'), and Kristina Handt, (Tmp ye, . WITNESSETH: WHEREAS, Employer desires to employ the services of Employee as City Administrator of the City of Lake Elmo; and WHEREAS, it is the desire of the City Council (the "Council"), to provide certain benefits, establish certain conditions of employment and to set working conditions of the Employee; and WHEREAS, it is the desire of the Council to: (1) secure and retain the services of Employee and to provide inducement for Employee to remain in such employment; (2) to make possible fall work productivity to assuring Employee's morale and peace of mind with respect to future security; (3) to act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee; and (4) to provide a just means for terminating Employee's services at such time as she may be unable to fully discharge her duties or when Employer may otherwise desire to terminate her employment; and WHEREAS, Employee desires to accept employment as City. Administrator of the City, NOW, THEREFORE, in consideration of the mutual covenants contained in this Agreement, Employer and Employee agree as follows - Section 1. Duties. Employer agrees to eniploy Employee as City Administrator to perform the functions and duties specified in the City Code, and Minnesota Statutes Chapter 412, as amended, and to perform other legally permissible and proper duties and functions as the Council may from time to time assign to Employee. Section 2. Term. A. The term of this Agreement is from March 2016 to March —, 2019 (the "TernC). For the convenience of Employer, Employee may hold over Employee's employment subsequent to the expiration of the Term until this Agreement is modified or superseded by a new employment agreement approved by Employee and the Council. vMa L# go ect to all other terms Ivinq , iyT*wbw_pver shall also be subl, of this Agreement, 47512 1 v6 SJS LA515-1 B. Employee will serve at the will of the Council. Nothing in this Agreement prevents, limits or otherwise interferes with the right of the Council to tenninate the services of Employee at any time, subject only to the provisions set forth in Section 3, paragraph A of this Agreement. C. Nothing in this Agreement prevents, limits or otherwise interferes with the right of the Employee to resign at any time, subject only to the provisions of Section 3, paragraph B, of this Agreement. D. Employee agrees to remain in the exclusive employ of Employer and neither to accept other employment nor to become employed by any other employer during the term of Employee's employment. The temi "employed" is not to be construed to include occasional teaching, writing, consulting or military reserve service performed on Employee's time off. Section 3. Termination and Severance Pay. A. To the extent permitted bylaw, during the term of this Agreement, if the Employee is terminated by the Council and at that time Employee is willing and able to perforni Employee's duties under this Agreement, then Employer agrees to pay Employee a lump sum cash payment equal to one month's regular salary for each year of service performed ("Cash Payment"), and in addition, Employee shall receive the cash equivalent of Employee's accumulated PTO pursuant to the City's Personnel Policy and Employee Handbook (collectively "Severance Pay"). In the event that Employee has performed a partial year of service, a percentage of the Cash Payment for the partial year that has been served by Employee shall be paid in addition to any fall years of service that have been performed. If Employee is convicted of a crime involving theft or fraud as defined in Minnesota Statutes Chapter 169, as amended, or terminated for other conduct involving malfeasance or nonfeasance in office, gross misconduct, Employee's breach of any material obligations under this Agreement or any other agreement with Employer, Employee's willful or repeated failure or refusal to perform or observe Employee's duties, responsibilities and obligations to Employer, Employee's use of alcohol or drugs in a manner which affects the performance of the Employee's duties, responsibilities and obligations to Employer, or commission by Employee of any willful or intentional act which could reasonably be expected to injure the reputation of Employer or Employee, Employer shall have no obligation to pay Severance Pay, The lump sum cash payment included in Severance Pay shall be paid in accordance with Minnesota Statutes Section 465.722, if applicable. B. Employee will give Employer 45 days' notice in advance of resignation, unless the parties agree to waive this notice. In the event that Employee resigns, Employer shall have no obligation to pay Severance Pay. 2 475121 v6 SJS LA515-1 C. In the event of the death of Employee, this Agreement shall terminate:. Employee's heirs shall be only paid Employee's earned salary and accrued PTO not paid; any unpaid expense reimbursements; and any benefits payable under any life insurance policy maintained by Employer for the benefit of Employee, subject to the terms and conditions of such policy. �2 Dolln6u Employer and Employee acknowledge that it is critical for Employee to be available to perform Employee's duties on behalf of Employer at Employer's principal place of business and other City job sites as necessary. Section 5. Salary. Employer agrees to pay Employee for Employee's services rendered pursuant hereto an annual salary of $105,000 payable in installments at the same time as other employees of the Employer are paid, effective as of March _, 2016. Employer agrees to increase the salary and other benefits of Employee in such amounts and to such extent as the Council may determine that it is desirable to do so on the basis of an annual performance evaluation of Employee. Section 6. Performance Evaluation. A. The Council will strive to review and evaluate the performance of Employee annually. The review and evaluation will be in accordance with specific criteria developed jointly by Employer and Employee. The criteria may be modified as the Council may from time to time determine in consultation with the Employee. B. The Council and Employee will annually define in writing the goals and perfonnance objectives they jointly determine necessary for the proper operation of the City and the attainment of the Council's policy objectives and will further establish a relative priority among those various goals and objectives. The goals and objectives will generally be attainable within the time limitations as specified and the annual operating and capital budgets and appropriations provided. C. In carrying out the provisions of this Section, Council and Employee mutually agree to abide by the provisions of applicable state and federal law. 3 47512 1 v6 SJS LA51 5-1 Employee must not spend more than 10 hours per week in teaching, counseling or other non -Employer, non-military reserve connected business without prior approval of the Council. A. Employee will accrue, and have credited to Employee's personal account, paid time off ("PTO") at the same rate and under the same conditions as other general employees of the Employer, B. Employee shall be entitled to military reserve leave time pursuant to federal and state law and City policy. C, Employee's PTO account shall begin with a balance of 10 days at the time of hire. Section 9. Dental, Health and Life Insurance. Employer agrees to provide a benefits package that includes health, dental and life insurance along with other benefits as outlined in the City's Personnel Policy and Employee Handbook. Employee may use accumulated PTO for leave for Employee's self, and for any member of Employee's household regardless oraital< status, for any of the events and circumstances stated in the Family and Medical Leave Act of 1993 (29 C.F.R. Part 825). Such leave shall be administered pursuant to the applicable language of the City's Personnel Policy and Employee Handbook. Section 10. Dues, Subscriptions and Professional Development. Employer will pay for Employee's dues and related membership costs to the MCMA and lCMA and one local service club, provided that routine attendance is made. Any out of state travel must be approved in advance by the City Council. Other dues and subscriptions deemed desirable for Employee's professional participation, growth and development may be paid if preapproved by the Council, 4 47512 1 v6 SJS LA515-1 Section 11. Indemnification. Employer will defend, hold harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action arising out of an alleged act or omission occurring in the performance of Employee's duties as City Administrator. Employer will compromise and settle any claim or suit and pay the amount of any settlement, judgment or reasonable attorneys' fees rendered thereon consistent with Minnesota Statutes Section 466.07, as amended. Employer shall pay any costs and reasonable attorneys' fees incurred by the Employee to defend charges of a criminal nature brought against Employee that arose out of the reasonable and lawful performance of duties for the City as provided in Minnesota Statutes Section 465.76, as amended. Employer will bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 13. Other Terms and Conditions of Employment. A. The Council, in consultation with Employee, may fix such other terms and conditions of employment as it may determine from time to time relating to the performance of Employee, provided those terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City Code or any other law. B. Except as otherwise provided in this Agreement, all provisions of the City Code, and regulations and rules of the Employer relating to PTO, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, apply to Employee as they would to other employees of Employer. Notices pursuant to the agreement are given by deposit in the custody of the United States mail, postage prepaid, addressed as follows: (1) EMPLOYER: City of Lake Elmo Attn: City Clerk 3 800 Laverne Avenue N Lake Elmo, MN 55042 (2) EMPLOYEE: Kristina Handt 1314 Island Drive Forest Lake, MN 55025 5 47512 1 v6 SJS LA515-1 Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to process in a civil action. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the United States mail. A. This Agreement constitutes the entire agreement between the parties and supersedes all prior written and oral agreements between the patties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C. This Agreement may be amended at any time by mutual consent of Employer and Employee, D. This Agreement may be executed in any number of counterparts. E. This Agreement shall be interpreted pursuant to Minnesota law. F. The rights of Employee hereunder are personal and may not be assigned or transferred unless consented thereto in writing by Employer. G. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provisions. H. The failure of either party to complain of any default by the other party or to enforce any of such party's rights, no matter how long such failure may continue, will not constitute a waiver of the party's tights under this Agreement. No waiver of any provision of this Agreement shall constitute a waiver of any other provision or a waiver of the same provision at any later time. 6 47512lv6 SJS LA515-1 N WITNESS WHEREOF, the City of Lake Elmo by its City Council has caused this Agreement to be executed and delivered in its behalf by its Mayor and duly attested by its City Clergy., and Employee has executed this Agreementas of the day and year first above written.. Julie Johnson, City Clerk EMPLOYER By Mike -Pearson Its: Mayor Kristina land 7 475121v6 SJS LA51-1 Backber Benda min From: Backberg, Benjamin Sent. Wednesday, March 02, 201B 12:47'PM To: mikepearsonf BS yahoo.com{ rnpearson lakeelmo.org, annejsmithc msn.co ; jfliflet@lakeelmo.or ; jbloyer lakeelmo.org, jlundgren@lakeelmo.org Cc: cschroederClakeelmo.or Subject. City Council Meeting- Legends Development Petition Attachments: Legends Petitions.pdf; kids car.JPG kids- cars.JPG Council Members, Please find attached a petition signed k � etitioning you to stop the connection of Linden Ave N from the Sanctuary of Cake Elmo �- � )pment. i urge e you to consider these petitions and the comments contained therein c ion tonight. There is not one resident in Lake Elmo that we are aware of, and certain re in favor of connecting the Sanctuary with the proposed Legends development. Clearly, the voice of the residents is reflected in these petitions, BUT, on behalf of the petitioners, if there is not support to stop the proposed road on the council; we would strongly argue for the following: 1) Create a temporary cot -de -sac at the end of Landucci's development. The city code provides for such a mechanism in circumstances like this in Chapter 15 .13)(tt)(2)♦ This would allow the development to be constructed without cone ctin'g the streets, and allow the city the ability to review ��a ing the temporary cul-de�- sac a through street every three years. ) Not approving Landucci's current development plan which is riddled with setback, park grant and other violations. phis development is approved it should be approved appropriately and within the written parameters of the city code. Any variances to the code would require a 4/5 superi ajority under: the code. 3) Reversing the phasing of Lanclucci's rcf oser7 development to start at 50lh strut, and finish where Linden currently dead ends. Landucci is currently proposing the exact opposite — connecting Linden to his development now, and starting his building there with all of the potential buyers driving through our neighborhood. These roads should not connect in any form until Landucei's development is completed. 4) provide for a slowing; mechanism between, the two neighborhoods if the road ever goes through. Possible ideas would be a small round about, step signs, island diverter or other- similar designs or lower speed limits. `inally, please remember: the kids and safety of our residents when making your decision. Danger shown in the pictures attached. Sincerely. Ben La;ckber 12-492-723)? Petition to Stoo Road Throuah Sanctuary of Lake Elmo from Le ends By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name Signature Address 0 /1' C IJ7 au, L zZ Ile Comments By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly Impact the safety, welfare and security of the residents In the add —significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. errL, Sandi �1'aA» w A 0 tfincl� 8= aaf ll*&-qmilmu� �,, OW151101-:1111W By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary • a- r-flcu I a rl I t,• I � -C -A irf 'fi-- to an already extremely dangerous Intersection at Highway 36 and Manning. By signing below I hereby petition the city Council members of the City of Lake Elmo to stop the �-r***se4 r*44 lesig Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo. varticuiIiirithe Mithildii i�:! 1,, 1 U !r;3,tjjxrtI�O Name Signature 7, 3 K 9 -, k), 1"A�� �Vv�uk) S�sv 12- By signing below 1 hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo' Connecting the road will greatly impact the saf4t� welfare and security of the residents 'in the Sanctuary of a particularly the children. Additionally, a significant unneeded ♦ an alreadydangerous t Signature 10925 33id Lake Elmo, MN 5542 Comments I, I I =1 A MIUMMU By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo, Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name Signature By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the LegendsConcept i. connecting through the Sanctuary :. Lake Elmoonnecting the road will greatly Imoactthe• security of the residents Sanctuary of Lake Elmo, Oarticularly the children, Additionally, this will add significant unneeded traffic to an idy extremely dangerous intersection at HighwayQ and Manning. Name 3 Signature Address Comments 1 1 1 1 i SIR W 1��MIIWMVKIMMW 1111,0111111,11111 on* By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. j-� Signature Address Comments Sysigning below I hereby petition the City Council members of the City •. Lake Elmo to stop the po� W;zd da4x�W Elmo� Connecting the road will greatly impact the safety, welfare andsecurity of the residents in the Sanctuar of Lake Elm r 1: R 7ZC, S6 jvlo, -1 Address MOT. =*-WM. Mm By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents In the to an already extremely dangerous intersection at Highway 36 and Manning. Om S SigG ty" I PIP not7-6 umltat!94 . . . . . . . . . . . cawo"Imft P91Iti2O to Stoo Road Throughan ` Elmofrom Leggridl By signing below I hereby petition the City Council members of the City of Lake Elmo to strap the proposed road designated in the Legends Concept Man from connecting through the Sanctuary of Lake Elmo, Connecting the road will greatly Impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous Intersection at Highway 36 and Manning. Name h Signotivre 67/ iIn / Address � rA6. qfA r¢ C Comments 302016 imagel.JPG https:/Imail.gocoe.com/mail/ulO/#inbox/15332456c8eb9c5l'?projector=i 1 1/1 P By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, Signature EMMEM By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, Welfare and security of the residents in the Sanctuary of # particularly the childremAdditional add • # • an alreadye and Manning. fi �4 Nome Signature S� t Comments U I 1 4 1 IRKRI 09MEIDEMEMMEW a -1 - By signing below I hereby petition the City council members of the City of Lake Elmo to stop the Let- is Ctbcext Plan fr#,M otenectIA16 thr,-44&thit Sanctyary, *f Lark -it Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake • particularly the children. Additionally, this will add significant unheeded traffic to an a• extremely dangerous • at Highway 36 and Manning. Sig tature 11753 56th Street N. Lake Elmo. IMN 55042 Thank you for your consideration, To the extent our petition is disregarded and Linden Avenue becomes a through street, please provide •- ♦ your analysis to support such a r• To date, we have not ♦ or seen anything from the City which sufficiently explains the rationale for creating this through street. Moreover, such a decision would appear to be • with important elements of the Lake • 2030 Comprehensive Transportation • Sincerely, By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the pro#,sa—, O�ip �v ElmoConnecting the road will greatly impact the safety, welfare and security of the residents in the Sand 1. . FIm4,k?jikj-rJLWJy-A—P— to an already extremely dangerous intersection at Highway 36 and Manning. MA-fzk- I J 7t c;IPA D v-f, I-,L, ko f All il By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Conne. ho ri: a�t�j )a the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. A SlgnaL) j The residents of Sanctuary congregate in our streets while we watch our children run from yard to yard and ride bikes and scooters up and down the driveways and to theirfriends" houses. We have built and strengthened our community via our interactions on the neighborhood streets and trails as you support,, in the City's Plan. Per Section 3 of the Plan, Additional City Goals, "The Lake Elmo Avenue (County State -Aid Highway) 17 and Trunk Highway 36 intersection Prolect is examin ng interchange options for this current at -grade Lake Elmo and Grant. Minimize the Commuter traffiC o local roadS. These goals are consistett with the supports these goals being applied to the Trunk Highway 36 corridor, not just the Lake Elmo Avenue As stated, these goals should be applied to the roads in our development which also connect to TH 36. Linden Ave is a Local Street. "Local streets are designed Lor low speeds Lo dls��ourage through traffic." Per the Futctioru,;l Classificatiot Svstett-rolti 1.4, ba . a Local Street. t* 50th Street effectivelli The residents of Sanctuary ask you to continue to support the City's objective for safety of its residents. Please do not connect Linden Ave to 50th Street. U Comments N-gIUM+««:l,a «0. a»»z:£ wa«<,»,<�wr By signingbelow hereby petition » . City Council me,» e City of Lake Elmo 4 stop he Elmo. Connecting :a:,y=the road will greatly impact the safety; welfare and security w<the residents ©. .. » w:«<:c ©v « ,z ? <. « < 4,• *w< . » .<,«,! w w: . ,-, 4z:already extremely dangerousintersection z Highway>iand Manning. »ta»w M-M��� , < % N Petition to Stop goad Through Sanctuary of Lake Elmo from Legends y signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name Ile& Signature 'VV Address Comments By signing below I hereby petition the City Council members of the City of Lake Elrrib to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, "AI Comm n� By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the it ! * •+! •r • • •* Signature AJ— F.17MMOVIVIN Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the 9,25�17 2 H 41LWAiwi to an already extremely dangerous intersection at Highway 36 and Manning. Sa$-ro� A k-3�mrmrll�— Signature S-12P\ uj)CkA � t�- > �2: \tg By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the *,r,#A,,.*se4 4esigm2ttit i?Y#At, Lbt6A,Os C*6cL-X-.t P[M fricM c#hm6cting--t+ir-*2.?.gh tho Sanctwary #f Lake -- Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, N16holas Di Prattalone am= 11647 58th Street N Lake Elmo, MN 55042 WO, M-rawsm By !w I hereby petition the City Councilf' of of Lake Elmo to stthe op Elmo. Connecting the roadwill greatlyimpact the safety, welfare and security of the residents ANsit •s • i • • �.,Suzanne Name Signature 1 �MZf By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the sanctuary of Lake Elmo, partitularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 16 and Manning, - Signature Ll'sTO (? 'e-l' , '50v'7— Comments belowBy signing he .. petition CouncilVie... of the City 1. Lake Elmo to stop '. * ! OWN •. *. ! II to an alreadydangerous intersectionand riauaur c �a. M By - sw I hereby petition the City Council.- of the City of Lake Elmo to stop the Omo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant Unneeded tra ic to an already extremely dangerous intersection at Highway 36 and Manning. Name Signature x Petition to Stoo Road Throuah Sanctuary of Lake Elmo from Legends By signing below l hereby petition the City Council members of the City of Lake Elmer to stop the proposed road designated in the Legends Concept Plan from connecting through the .Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will acid significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Nome .Signature Address .µ. a ,: Comments hO " a. s � n w g. i�welkw µ= �, By signing below I hereby petition the City Council members of the city of Lake Elmo to stop the proposed road designated in the Legend Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, we are an security of the residents in the Sanctuary of Lake Elmo, particularly t children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Mannini Signature I can understand that the City would require that new neighborhoods be interconnected by road, trails, etc. But, to retrofit new guidelines of connectivity to a development that is 10 years old is unfair and disruptive to the existing neighborhood. Most importantly, it puts Sanctuary residents, especially all the children and adults who use the roads and trails, at risk. There is little to no benefit to Sanctuary homeowners. I IBM M z . A By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the 44� "VIV*eXt=90K� Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name Signatur�� rll-llvl,,-- Z11,J Comments By signing below l hereby petition the City Council members of the City of rake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the read will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. " C Name x. M w 1 Signature Address t !?It ent 2glition Lo StopRoad » » » Of I hereby petition #members1. the City of Lake Elmo! stop the t5ignated in the d thp rn; 4d ill greatly impact the safety, welfare and security of the residents in the Elmo varticularhn the children, Addi), remely dangerous intersection at Highway 36 and Manning. um- By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic Signature Comments MMMMMMI MMMIumn--a By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Mal W "M 110M. a / */ - (� A idt,�f r Aj i� c eqke prtitirr t tcs ca 7rcrra anctaa cif S_ke lrn+ frcarn l e ends y signing below 8 hereby petition the City Council members of the City of Lake Elmo to stop the proposed read designated in the Legends Concept Plan from connecting through the Sanctuary of take Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of like Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway S and manning. As--j24�-,,de-cj-o4 Noire By signing below I hereby petitioh the City Council members of the City of Lake Elmo to stop the $r*A*seI r*?.f me Elmo. • the road will greatly impact t Sanctuary of Lake Elmo�particularlv the chit to an already extremely dangerous intersection rt 4 1 VLA�er'-- Name t sr L Comments ' 'Cop At 91 r .4,. S rs t ,t;z. , z� * �,� Woo L ° +� a u v +P �v "in V'�' `rd �f "�?�� ,«'s' 1. '<g Ow. W 0 IM i,y fig„ 3 TI 4 sxt % �xffi,H4 .0 By signing below I hereby peflifficm the City C'Ounci[members of the Ofty of Lake Umo td�stop the "# A Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the s'o-an r�v.3,annn-h4 s By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the r osed road desi� at-ed-in �t—ej Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, narticularly the childron A.41al,+;n L"ll.iiiiiiii It-ewet- Name , ?gnature MOM-6 "40trarrobvill AFIMGMI By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the OW Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, ♦ the children. Additionally, this will add signcant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. 0i # `; '4,, # iw . ,fir 9M --N Signature Comments I TM-GMI By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name , rl, M= HIM W W W W Signature Address 5711 Linden Ave N Lake Elmo, MN 55042 Comments 1, too, am opposed to Linden Ave becoming a through street. I refer to the 2030 Lake Elmo Comprehensive Transportation Plan Chapter WIT, p. 2: Item d. Regarding the "City goals to provide safe and adequate service to Trunk Highway 36 for residents and businesses while minimizing back tracking to gain access and while minimizing pass through traffic on local roadways." Chapter VIII, p. 3: Item k. Refers to "convenient and sate pedestrian/bike circulation within a community not only reduces the air quality degradation and crash risks of the vehicular alternative but also strengthens the sense of community through resident interaction..." Petiti By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan frorn connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. EM 1-7 AN _5-f) Cj 11� I'u v "' '421"t, zt 'J ij Pet itiqnlg-Eton Road Ibrough Sanctuary of Lake Elmo from Legends By signing below f hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Med 155 a- be kka-Y Name Signature 1117(PI7 LA Ke Address Comments By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuaryof Lake Elmo, Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name ft k r fiat `{.: W-2I' r y„ signature h Address 1 s Petitlrr t Stcr hrcrr arrctrarf 1 1 frcrra ends By signing below 9 hereby petition the City Council ' embers of the City of Lake Eirno to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will acid significant unneeded traffic to an already extremely dangeros intersection at Highway 36 and Manning, Name, - }xl Signature A., l " ILL i CY1 r 5f l r _� ` xx� e; a`s#' 1' 1#i"7 § -1 pay i p�iJ st` Cl, V1iv , e `s §� j":�.. ':.'"if,.i#�.. ' .. '' `t,V'..t 'pa ;•,�,(i } '. i �8ti, i J t✓k i,"{{ ,.`.7` .�3 4'�' Y'",+ t#t y., 4 • i 6., +'•(. s. {£.'t,'+;.°ti ., b� ;�.', ",� Mk "�' ` # i #.L'Cg ' L" Gt ' `".'".r.. `�. "CX r+ °�. U ' C,�,"t-t $ , V'`,j '\tj fr :j r. i, ... 1,•l. "t}. -"<Ct f" ;,,;., } l 6'-4:i- By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, VI\ /1 /7 ktry��"I f � Name Signature rn n- -T h 6 Ve Ck L±t' �Lsz) Vvar'>oid , (,(-ql UJ-) " (11 n cj I' b -1,(_ ±2, �Ia (8- j9lk- h �m �� H-, A� m wts L)(21,( I)J-) IV 1,fW-77k/l! him /V-) "'VIZIA I IA-h J6-�-kl Wte /YI elf t/,(j 16pn-ml L-� d' Adc'-J�5 J,)(0 "/Cl 1-1�zir . 0 0 j to '007.09fia"s I. .- IR.72-21=00 Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the to an already extremely dangerous intersection at Highway 36 and Manning. SSa 12— iijce --�iie cihautu;z -1-, evrv7m)z -/j-tz aO< 5-1 V-e - -A el - 7 A, -A , iel-I , -," "17 ) A,/- C�1- i4 99 �71/t,lbv Comments �14,� /'�Y'?I/?l ha J,-A e:�j 7�; ke4 4 /Y X ak7 1?17 vile' /?V-6 4 IIIVI� el�lkA r7 By signing below I hereby pe the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Orno, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. lia a Norne ,rune �q' Lak �� Petitign to tckE22q By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, Signoture, "s st. IIIIIIIIIIIIII By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and securitw of the residenu, i 4_1 4 *14", ? Aqa� children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name Signature MMORIMMIMMI I would like to respectfully remind the Council of a paragraph from the Lake Elmo Comprehensive Plan (2030), CHAPTER VIII, page 25: However, it can be assumed that congested roadways will result in more motorists searching for alternative routes, potentially through;local roads. As congestion on all road -ways builds, more safety issues will result in terms of "cut -through" traffic and crashes. We don't need through roads to build community. Community between neighbors and neighborhoods is achieved via trails, paths, parks, and playgrounds. We are able to achieve this without the problems/safety issues that through streets bring. OR= By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Name Signature -5a 7-7 Z /�Izn 144- e Address By signing<.:I herebypetition the City.t» < - . City of Lake Elmo to stop the <® a.» z: -2k Elmo.Connecting the road will greatly impact tsafety, welfare and security the residents Sanctuary , w- Elmo, particularly the children,„ . G. this willadd significant. unneeded traffic a.. already extremely daintersection at Highway <6and manning. Name Signature Address &r\. 10 / d- / \ 7ftjt< z By signing below I hereby petition the City Council rnembers of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elrnoonnecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, EM C= V,, Comments V' Jk Al_ D to 4 Li r T, '('V- 4�5c r assY 6--v, MIMMOMMMMM• t By signing below I hereby petition the City council members of the City of Lake Elmo to stop the proposed road designated.. Legends Concept Plan from i ..Sanctuary Elmo� Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally,, intersectionto an already extremely dangerous t y Signature K — M a Bysigning below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of La e Elmo. Connecting the road will greatly impact tile safety, welfare and security of the residents in the Sanctuary of Lake • particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. �j I ily- 61 e5c Notne 15,6o5 I—r#f deo Ave MN= y signing below 1 hereby petition the City Council members of the City of !wake Elmo to step the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of hake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at highway 36 and Manning. lvtrme By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. Sue Hicks M= Lake Elmo, MN 55042 !I K IT A i I Emus M-49 I - - �TJRJAIJIMIKOIOII liviod4lonlE M-I 0 Pull P. connecting it to a separa- e �iVe—!`Upmenf and witnout canneMirly it 15 one M I ----fu7TTy-knuwte#guTro-othBrtuvetupm-erit in tLake Fff m. --ts to a busfer inte 5ecturi tha i 3anvianning ConypapiJymed into a through street - essentially a continuation of a highway road. —Pe—titio2n cL-SOS l 1-_rou hSanctuaryof Lake Elmo from I-eggn_ ,.L _RgarL 4� By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo, Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, Name Signature Comments f /7 hsar-4-vl PIVI 40 k7. VVI's Two 0 v lei lvzS ArJI A , D VK k7Z4 A rnc f, ;Y I 6k,� Elmo,By signing below I hereby petition the City Council members of the tity of Lake Elmo to stop the •road will greatly impact the safety, welfare and security of the residents in the • e.rticularly th,- children, Additfill, U h�. • Nam s r' �Kv w' • • 1.• `M.• •.' • ! • _ is Elmo, Connecting the road will greatly impact the safety, welfare and security of the residents in the • # •« ! fir w • •• to an alreadyextremelydangerous intersectionw and Manning. Jeff Benjamin !Name 5736 Linden Ave, rth � ♦ t By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the Elmo, Connecting the road will grbatfy impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 16 and Manning. U Name Signature By signing below I hereby petition the City Council members of the City of Lake Elmo to it the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning. L ci 1( Q P Comments CA --\ 01 � 1 0 k,,' / r, �, I CA k' � :- V'\ (,4 10 e G\ r c,S 1( � Elmo.By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake ! •.# will greatly impact the safety, welfare and security ofresidents Sanctuary Of Lake Elmo, particularly the children, Additionally, this will add significant unneeded traffic to an already extremely dangerous • x and t Signoture x By signing below I hereby petition the City Council members of the City of Lake Elmo to stop the proposed road designated in the Legends Concept Plan from connecting through the Sanctuary of Lake Elmo. Connecting the road will greatly impact the safety, welfare and security of the residents in the Sanctuary of Lake Elmo, particularly the children. Additionally, this will add significant unneeded traffic to an already extremely dangerous intersection at Highway 36 and Manning, v Comments As I are unable to attend tonight's council meeting, I am requesting that my letter be read aloud to the council members. I am opposed to Linden Avenue becoming a "cut through" street. I would like to respectfully remind the Council of a paragraph from the Lake Elmo Comprehensive Plan (2030), CHAPTER Vill, page 25: However, it can be assumed that congested roadways will result in more motorists searching for alternative routes, potentially through local roads. As congestion on all road -ways builds, more safety issues will result in terms of "cut -through" traffic and crashes. We don't need cut -through roads to build community. Community between neighbors and neighborhoods is achieved via trails, paths, parks, and playgrounds. We are able to achieve this without the problems/safety issues that cut -through streets bring. I can understand that the City would require that new neighborhoods be interconnected by road, trails, etc. But, to retrofit new guidelines of connectivity to a development that is 10 years old is unfair and disruptive to the existing neighborhood. Most importantly, it puts Sanctuary residents, especially all the children and adults who use the roads and trails, at risk. There is little to no benefit to Sanctuary homeowners. Again, I am very much in opposition to Linden Ave becoming a through street. I refer to the 2030 Lake Elmo Comprehensive Transportation Plan Chapter Vill, p. 2: Item d. States the "City goals (are) to provide safe and adequate service to Trunk Highway 36 for residents and businesses while minimizing back tracking to gain access and while minimizing pass through traffic on local roadways." Chapter Vill, p. 3: Item k. Refers to "convenient and safe pedestrian/bike circulation within a community not only reduces the air quality degradation and crash risks of the vehicular alternative but also strengthens the sense of community through resident interaction..." Also, please refer to Lake Elmo Design Standards posted on your website as follows in reference to growth and development: #3. To accommodate automobile traffic in a manner that respects the pedestrian environment #5. To encourage site design that is mindful and conscientious of the existing landscape and topography Although the 1-94 Corridor and the Old Village are referenced in the Design Standards, these standards should be upheld in all of Lake Elmo. Respectfully, Michael C. Chickett, Jr. 5711 Linden Ave N Lake Elmo, MN 55042 Sue and Doug licks 1153 56"' St Lake Elmo, MN 55042 March 2, 2016 Dear City Council, Please read this letter at the council meeting tonight in its entirety, 1 amopposedto connecting Linden Avenue to the Landucci development for the following reasons: 1. Safety — our current roads in the Sanctuary are narrow without shoulders or sidewalks, and there are Blind curves. As stated at many previous council meetings, the numerous children who use this road are at increased and significant safety risk with additional traffic. . Rushed decision -04 I don't feel the council has hilly vetted all the factors now and in the future that affect where, and more importantly, WHY this road should or should not be taunt, factors I have not heard discussed are: Hwy 36 long term planning for the intersection at Mantling, why the proposed traffic light at 5 `°' and .MN Hwy 212 is in any way related to Linden Avenue (as I believe was stated by the City Plattner) and lack of creative alternatives by neither the city planner nor the council for access to and from Sanctuary, the TWO wedding venues recently approved, and the Landucci development: 3. Lack of Neighborhood Preservation — I don't know of any other developments in Lake Elmo that are connected directly to another development, links two uvedding venues; and a major highway all with the same road. Postponing a decision on the Linden Avenue connection to Landucci at this time would allow for further vetting and discussion on the following. 1. Consider a temporary cul-de-sac at the end of Landucci's development. Section.. 153.13 of our City Code appears to provide for such a mechanism in circumstances; like ours. This would allow the development to be constructed without connecting the streets, and allow the city the ability to review snaking the temporary cul-de-sac a through street every three years. Emergency vehicles can easily pass through this area it needed over the grass, `ust as vou have annroved for the wedding venue east of the Sanctuary. 2. Reverse the phasing of Landucci's development to start at 50th street, and finish where Linden currently dead ends. Any road should not coamect until 75% or more of Landucci's development is actually built out. This will prevent unwarranted traffic from filtering through our neighborhood until Landucei's development is near completion, and in the event it goes belly up we haven't destroyed the intended nature of the Sanctuary: 3. IF, after careful consideration and time, a connection at Linden Ave with Landucci is eventually approved, some form of slowing mechanism between the two neighborhoods would be a necessary compromise. Possible ideas would be a small round about, stop signs, island diverter or other similar designs or lower speed limits. 4. Discover creative alternatives to putting a through street in the Sanctuary, such as using Manning Ave connection to 55`h St which connects with both MN Hwy212 and Memorial Ave N. ail rt�so u'�.,? pm t 9011 tty a �, 'w`.. z,.,�... f Lake Elmo City Council Greetings, It's time for the Lake Elmo City Council to lift the censure on council member Blcye Name Location Crate Mike Reeves United States 2015-12-26 Kathleen Reeves Lake Elmo, MN, United States 2015-1-25 Wally Nelson Lake Elmo, MN, United States 2015-12-27 Sue Simonet Lake Elmo, MN, United States 2015-12-28 Brian Ha elton Lake Elmo, MN, United States 2015-12-28 Kerry Nazelton Lake Elmo, MN, United States 2015-12-28 Heidi Hagen Lake Elmo, MN, United States 2015-12-28 Mike Pearson Lake Elmo, MN, United States 2015-12-28 Pamela Baker Lake Elmo, MN, United States 2015-12-29 Pam Boland Grovetown, GA, United Mates 2015-12-29 Dan Enga Saint Paul, MN, United States 2015-12-29 John Schiltz Lake Elmo, MN, United States 2015-12-29 Doug Hogmire Lake Elmo; MN, United States 2015-12-29 Megan Malmquist Lake Elmo, MN, United States 2015-12-29 Lynn Bernstetlter Lake Elmo, MN, United States 2015-12-29 Ann Arney Lake Elmo, MN, United States 2015-2-9 Debra Grobner Lake Elmo, MN, United States 2015-12-29 JEFFREY WAGNER Lake Elmo, MN, United States 2015-12-29 Alyssa MacLeod Sant Paul, 11N, United States 2015-12-29 Michael Delkoski Lake Elmo, MN, United States 2015-12-29 Jeanine Nuot Lake Elmo, }IN, United States 2 15-12-2 Christine Nelson Lake Elmo, MN, United States 2015-12-29 leidy Vosberg Lake Elmo, MN, United States 2015-12-29 Steve Dyer Lake Elmo, MN, United mates 2015- 2-29 Tucker Pearce Lakeland, MN, United States 2015-12-29 Kathy Meeks Lake Elmo, MN, United States 2015-12-29 Lillian Under Lake Elmo, MN, United States 2015-12-29 Sally Richie Lake Elva, MN, United States 2015-12-29 Ross Henderson Lake Elmo, INN, United States 2015-12-29 Steve Tok Saint Paul, MN, United States 2015-12-29 Name Locations Date Milt Klohn Lake Elmo, MN, United States 2015-1-29 Julie drommerhausen Lake Elmo, MN, United States 2015-1 - 9 Jean Clinger Lake Elmo, MN, United Mates 2015`-12-29 Erin Mathaus Lake Elmer MN, United States 2015-1-9 'Tim Howard Lake Elmo, MN, United States 2015-12-29 Heidi Lohmann Lake Elmo, MN, United States 2015-12-29 Barry Weeks lake Elmo, MN, United States 2015-12-29 Mike 1eyandt Lake Elmo, MN, United States 2015-12-29 Aaron Runk Lake Elmo, MN, United States 2015-1 -29 Denise Heuer Lake Elmo, MN, United States 2015-12-9 Phil Simonet Lake Elmo, MN, United States 2015-12-29 Brendmoen Lake Elmo, MIN, United States 2015-12-29 Craig Knoll Lake Elmo, MN, United States 2015-12-29 Kirstin Fossey La Quinta, t � , United States 201 -12-29 Don Rath Lake Elmo, MN, United States 2015-12-29 Dana Nelson Lake Elmo, MN, United States 2015-12-29 Dale Friesen Lake Elmo; MN, united States 2015-12-29 Brook Duerr Lake Elmo, MN, United States 2015-12-29 sharon higgins Lake Elmo; MN, United States 2015-12-29 Daniel J Olinger Lake Elmo, MN, United States 2015-12-29 Beckie Gumat - Lake Elmo, MN, United States 2015-12-29 Nancy Fagely Lake Elmo, MN, United States 2015-12-29 Ferry Fagely Lake Elmo, MN, United States 2015-1 -29 Diane ladson Knoll Lake Elmo; MN, United States 2015-12-29 Virginia Plehan Lake Elmo, MN, United States 2015-12-29 Chris schille Lake Elmo, MN, United States 201 -12-29 Jen Jorgenson Inver Grove Heights, MN, United States 2015-12-29 Chester Moutrie Lake Elmo, M, United States 201-12-29 Meg Corrigan Lake Elmo, MN, United States 2015-12-29 Merry Kromschroeder Hudson, WI; United States 2015-12-29 Carol Foey Eden Prairie; MN, United States 2015-1`29 Pat Bloyer Saint Paul, MN, United States 201-2-29 Name Location Gate Bennie Klatt Lake Elmo, MN, United States 2015-12-31 Dana Bloyer Lake Elmo, MN, United States 2015-12-31 Robert Johnson Lake Elmo, MN, United States 2015-12-31 Kurt Kerman Lake Elmo, MN, United States 2015-12-31 Arne Uglier Lake Elmo, MN, United States 201 -1 - 1 Click Wier take Elmo, MN, United States 2015.12-31 Anne Roth Lake Elmo, MN, United States 2015-2-1 Jesse Hartley Lake Elmo, MN, United States 2015-12-31 Dave Behrman lake Elmo, MN, United States 2015-12-31 Karen Stang Lake Elmo, MN, United States 015-12-31 Dennis Kane Lake Elmo, MN, United States 2015-1 -31 Don Gustafson Lake Elmo, MN, United States 2015.1 -31 Lawrence Stang Lake Elmo, MN, Ignited States 2015-1-31 Edith Nicholson Lake Elmo, MN, United States 2015-12-31 Nicholson Lake Elmo, MN, United States 2015-12-31 Scott Drommerhausen Lake Elmo, MN, United States 2016-01-01 David Offord take Elmo, MN, United, States 2015-01-01 Jessie bunk Lake Elmo, 11N, United States 2016-01-01 Jeff Wieden Lake Elmo; MN, United States 2015-01-01 Joe Bell Lake Elmo, MN, United States 2015-01-01 Heide Offord Lake Elmo, MN, United States 2015-01-01 Irene Dad Lake Elmo, MN, United States 2016-01-01 Rhonda Place Lake Elmo, IVIN, United States 2016.01-02 dan burgess Lake Elmo, MN, United States 2016-01-02 Bryan Billingsley Lake Elmo, INN, United States 2015-01-03 Peggy Spofford Lake Elmo, MN, United States 2015-01-0 Neil Spoford Lake Elmo, MN, United States 2016-01-03 Chris Harvey Lake Elmo, MN, United estates 2016-01-03 Tamara Tinkham Lake Elmo, 11N, United States 2016-01-0 Dani Roth Lake Elmo, MN, United States 2016-01-03 Allie Rath Lake Elmo, MN, United States 2015-01-03 David Duepner Lake Elmo, MN, United States 2016-01.03