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Our Missio Pamide Quality Public Seivices in a Fiscally Responsible Manner While Preserviqtbe City's Open Space Character NOTICE OF MEETING City Council Meeting Tuesday, October 21, 2014 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North AGENDA A. Call to Order B. Pledge of Allegiance C. Roll Call D. Order of Business E. Approval of Agenda F. Accept Minutes la. Accept August 5, 2014 City Council Meeting Minutes lb. Accept September 16, 2014 City Council Meeting Minutes lc. Accept October 7, 2014 City Council Meeting Minutes G. Council Reports • Mayor • Council H. Presentations/Public Comments/Inquiries I. Finance Consent Agenda 2. Approve Payment of Disbursements and Payroll 3. Accept Financial Report dated September 30, 2014 4. Accept Building Report dated September 30, 2014 5. Accept City Assessor Report dated September 30, 2014 6. Sunfish Forestry Management Plan 7. 39th Street N: Street & Sanitary Sewer Improvements — Pay Request No. 1 8. 2014 Street Improvements — Pay Request No, 3 9. Lake Elmo Avenuc Trunk Waten-nain Improvements — Change Order No. 1 10. Lake Elmo Avenue Trunk \Vatermain Improvements — Pay Request No. 3 11. Pumphouse No. 4 Improvements — Pay Request No. 5 Other Consent enda 12. Encroachment Agreement — 9986 Tapestry Road Trail 13. Encroachment Agreement — 10902 57th Street N 14. Minnesota Dept. of Natural Resources XC CIA Sponsor Resolution; Resolution No. 2014-84 K. Regular Agenda 15. Public Hearing: Well No, 4 Connecting \Vatermain Improvements — Final Assessment I 'eating; Resolution No. 2014-85 16. Public Hearing: Lake Elino Avenue Trunk \Vatermain Improvements — Final Assessment Hearing; Resolution No. 2014-86 17. Section 34 Water & Sewer Utility Extension Improvements — Accept u es and Approve Contract for Hudson Blvd Pressure Reduction Valve; Resolution No. 2014-87 18. Inwood Booster Station Improvements — Approve Terms for Site Acquisition L. Staff Reports and Announcements • City Administrator • City Attorney • Planning Director • City Engineer • Finance Director • City Clerk M. Adjourn LAKE ELMO CITY COUNCIL MINUTES AUGUST 5, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES AUGUST 5, 2014 Council conducted Planning Commissioner interview- prior to regular council meeting. Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, Justin Bloyer, and Mike Reeves Staff present: City Administrator Zuleger, City Attorney Snyder, Assistant City Attorney Brekken, City Planner Johnson, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Dean explained the reason for postponing items 12 & 13 until August 19, 2014. The city is still waiting to receive a couple documents due to scheduling conflicts and waiting for Valley Branch Watershed District action. MOTION: Council Member Bloyer moved TO APPROVE THE AUGUST 5, 2014 CITY COUNCIL AGENDA AS AMENDED. Coundl Member Reeves seconded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES - No minutes were submitted for approval. COUNCIL REPORTS: Mayor Pearson: attended Library Board meeting. Library Board is interviewing director candidates; attended Stonegate neighborhood meeting; met with property owner to discuss leasing space for City; attended Gateway Corridor meeting; met with 39'h St. Property owners; attended Parks Commission meeting; Mayor Pearson directed staff to add item to future agenda regarding managing a council member's communication with staff, perhaps at next council meeting. Council Member Bloyer: no report. Council Member Reeves: attended Parks Commission meeting; attended a few library board meetings and will be participating in second round of interviews; attended Stonegate neighborhood meeting. Mr. Reeves congratulated staff on the successful meetings. Council Member Smith: no report. Council Member Nelson: met with Library Board members to discuss finances and upcoming budget. He also attended a Library Board meeting, Mayor Pearson appointed Judv Gibson to the Library Board with no Council opposition; Mayor Pearson also announced that he will be stepping down from the Board. Council Member Bloyer will be replacing him on the Board. There was no Council opposition. PUBLIC COMMENTS/INQUIRIES Library Board President Sarah Linder spoke about the upcoming events at the library. Library Summer Reading program was a success with increased participation. She thanked the donors who helped make it a success. Library Board Member Paul Rvberg also spoke about the library. If any new Board members have any questions, contact him. City Administrator Zuleger read into the record two letters to the city submitted by Sue Dunn. Letters an available upon request. FINANCE CONSENT AGENDA 1. Approve Payment of Disbursements and Payroll 2. Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 30th Street — Corrected Compensating C.O. No. 6 Page 1 of 4 LAKE ELMO CITY COUNCIL MINUTES AUGUST 5, 2014 3. Lake Elmo Avenue Sewer Infrastructure Improvements: 1-94 to 30' Street - Corrected Pay Est. No. 8 4. 2014 Seal Coat Project - Pay Estimate No. 1 (FINAL) MOTION: Council Member Nelson moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Smith seconded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA 1. Encroachment Agreement— 11679 58th Street N 2. Encroachment Agreement — 5734 Lily Ave 3. Village AUAR Update; Resolution No. 2014-43 4. Joint Trench Right-of-way Fee Amendment; Ordinance 08-114 MOTION: Council Member Reeves moved TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Mayor Pearron seconded the motion. MOTION PASSED 5-0, REGULAR AGENDA ITEM 11: APPROVAL FOR VOLLEYBALL COURTS IN PEBBLE PARK Taxpayer Relations and Communications Coordinator MacLeod presented the reason for the request. After the recent improvements approval, the Parks Commission desires to add this feature now. Council Member Bloyer asked about the need for two courts as opposed to one. The original plans that have been developed over a few years included two courts, and the research found that in order to bold tournaments, two courts are needed. Council Member Smith asked why locate the courts in a small neighborhood park as opposed to a more centralized area, and why now? Ms. MacLeod explained that space was an issue, and with the new improvements, Pebble Park is expected to become more of a destination park. Ms. Smith also asked if the residents who attended the neighborhood park meeting were opposed or in favor of the volley ball courts? Ms. MacLeod explained there was some support but no opposition. There were requests for pickleball courts. Council Member Nelson asked if this was the hest location. There was discussion about whether this was the best location for these courts. Whether additional amenities were needed to drive use was discussed. Council Member Reeves also noted that this has been on the park planning for some time. Ms. Smith suggested Reid Park might be a better option with the anticipated expansion of Reid Park. It was explained that there are plans for the Reid expansion, but Pebble Park was first in the queue for upgrading. It was explained that the addition of a Lions Park court has not been discussed as an option to Ms. Macl.eod's knowledge. MOTION: Council Member Bigot- mooed TO DENY THE EXPENDITURE OF NO MORE THAN $20,000 IN PARKLAND DEDICATION FUNDS. Counei/ Member _SMith seconded the motion. Council Member Bloyer questioned why Lions Park was not considered for adding one more court. Council Member Smith questioned the assertion of space. She wants more research done. Ms. MacLeod rioted that the park audit was done in fall of 2013 and this was in part based on that research. Council Member Reeves supports the courts, but suggested that if the item is sent back to Parks Cornmission, include the direction to further consider the location issue. The costs were discussed. Council Member Nelson questioned the demand, location, and costs. Ile would like the Parks Commission to further review the item. Mr. Bloyer rescinded his motion MOTION: Mayor Pearron moved TO REFER THIS ITEM BACK TO THE PARKS COMMISSION FOR FURTHER CONSIDERATION OF THE COUNCIL'S CONCERNS. Council Member Bloyer seconded the motion. MOTION PASSED 5-0. ITEM 14. RAD-ALT COMPREHENSIVE PLAN AMENDMENT; RES. NO. 2014-64 Page 2 of 4 LAKE ELMO CITY COUNCIL MINUTES AUGUST 5, 2014 City Planner Johnson provided overview of the comp plan amendment and the background of the request. Mr. Johnson also explained the RAD—ALT category. It was noted that the removal of this land use category will have no impact on meeting density targets. Mr. Johnson explained that the Planning Commission recommended one additional finding regarding the 2040 Thrive projections being met with the elimination of this land use category. Council Member Smith asked for clarification on parcel sizes. She asked if the city has received any proposals. Staff responded that they are aware of proposals being discussed, but planning staff has not received any submissions to date. The issue of other parcels that do not meet the minimum development standards was discussed. City Administrator Zuleger noted that the City has received several inquiries from property owners who would like to subdivide their land, but do not have the minimum acreage under current ordinance. Council Member Reeves asked about the future development potential of the subject parcels. Mr. Johnson explained that the current OP category is being reviewed for revision. The supermajority exception for the OP developments was explained. Mayor Pearson asked about staff recommendation in 2010 when the last parcel was changed. Mr. Johnson said staff s recommendation was to oppose it at the time. Ms. Smith asked when the 50% open space rule apply to RAD-ALT. Mr. Johnson explained the OP Rules applied to RAD-ALT. Ms. Smith claimed that the current RAD-ALT intent vas to allow half -acre lots, She did not recall when that changed that it was explained to Council. The application of the RAD rules to the subject properties was discussed. The cotnp plan language was provided, which confirmed the OP rules application to RAD-ALT. Mick Lynskey spoke on behalf of the Green family who could not attend. The Green's hired him after the senior housing and farm school failed to develop. He suggested that changing the zoning would be considered a taking. I le asked that the previous allegation of spot -zoning not impact the current zoning. Larry Weiss, 9302 Stillwater Blvd., asserted that most of the surrounding neighbors do not want the classification. He asked Council to change the zoning back to RAD. Terry Emerson, 2204 Lincoln Lane N., wants two building spots on the 9 acre portion of his property. He explained the nature of his property. The drainage issues were discussed. Mr. Johnson clarified the OP standards. Mr. Emerson said that he had met with staff to discuss developing his land. Ed Neilson, 9498 Stillwater Blvd., supports changing the parcels back to RAD. MOTION: Collncil Member Smith moved TO DENY RESOLUTION NO. 2014-64, AMENDING THE COMPREHENSIVE PLAN TO ELIMINATE THE RAD-ALT FUTURE LAND USE CATEGORY FROM THE FUTURE LAND USE MAP AND AS REFERENCED IN OTHER PORTIONS OF THE PLAN AND TO CHANGE ALL PARCELS THAT ARE CURRENTLY GUIDED AS RAD-ALT TO RAD. There was 1l0 second MOTION FAILS FOR LACK OF SECOND MOTION: Major Pearson moved TO ADOPT RESOLUTION NO. 2014-64 AMENDING THE COMPREHENSIVE PLAN TO ELIMINATE THE RAD-ALT FUTURE LAND USE CATEGORY FROM THE FUTURE LAND USE MAP AND AS REFERENCED IN OTHER PORTIONS OF THE PLAN AND TO CHANGE ALL PARCELS THAT ARE CURRENTLY GUIDED AS RAD-ALT TO RAD. Council Member Reeves seconded the motion. Council Member Bloyer struggles with this decision. While he respects property rights, he is concerned about the proper zoning. Council Member Smith stated that councils are allowed to amend comp plans. This was done by the previous Council. She asserted that the City gave the owners property rights and changing it would be a taking. She also explained why did not believe the previous rezoning was not a case of "spot -zoning." City Attorney Snyder explained the legal description of spot -zoning and down -zoning or taking. Because no action by the owners has been taken, such as a preliminary plat approval, there are no vested property rights; therefore this would not constitute a leg -al taking. Changing the zoning is a policy decision that the Council must consider. Page 3 of 4 LAKE ELMO CITY COUNCIL MINUTES AUGUST 5, 2014 Ms. Smith asked if the 3M property could be done by itself. Mr. Bloyer said it would be worse if done by itself. Council Member Reeves believes the properties are all different. The Friedrich property applicants were given time to develop under rezoning, but nothing has come about. Because that expired, the property should be changed back. The other two parcels are different as they were done for different reasons. Council Member Nelson struggles as well with the decision. Mr. Johnson further explained the irnpact of the change on the properties. Mr. Nelson, despite his reluctance to reduce the development options for the parcels under RAD, he would support changing them back to RAD. Mayor Pearson concedes this decision causes "heartburn" for him as well, but he wants to stick to the facts before them as there are no current submitted proposals. He does not believe this is a taking. He questions whether the RAD-AI.J category makes sense. That is the basic question before the City. The Planning Commission believes it does not, and he supports that sentiment. Ms. Smith reiterated the importance of respecting property rights. Mr. Zuleger noted that staff is committed to re-evaluating the land use classifications following the finalization of the 2040 Thrive projections. Mayor Pearson challenged the accusations of unethical actions by reducing the zoning. Mr. Snyder clarified that the decision is a policy decision and not a moral or ethical decision. Mr. Bloyer is glad that these density discussions are being had. MOTION PASSED 4-1 (SMITH — NAY). STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: staff working on developments; Easton Village & 39th St. will he brought to Council on August 19th as well as a possible 5th St. petition; staff has been working very hard on 2015 budget and CIP; working on Public Works operations efficiency; 9447 Stillwater Blvd, clean up efforts involved suspect of recent law enforcement officer shooting. Cleaning up that property issue locally may have helped the community avoid a similar tragedy. City Attorney Snyder: working on 39ih St. project documents; he thanked Council and staff for their efforts. City Planner Johnson: plans have been moving forward regarding the Lake Elmo Ave. and Manning Ave. projects. Those projects will be coming forward soon. It was confirmed that the resident concerns regarding trees on Lake Elmo Ave. has been brought to the county's attention. Finance Director Bendel: no report. City Clerk Bell: Elections: Public Accuracy Test tomorrow at 1PM here in chambers. Next Tuesday, November 12th, State Primary Election from 7:OOAM to 8:00PM. City Council Candidate filing period closes on Tuesday, August 12th at 5PM. City Council Candidate withdrawal deadline is Thursday, August 14th at 5:00pm. City currently has received three candidate filings thus far. For more information, please contact City Hall; Due to election, Council is reminded that the next workshop will be held Wednesday, August 13, 2014. Council Member Nelson asked that a draft agenda be sent as soon as possible. Mayor Pearson adjourned meeting at 9:00 pm. ATTEST: LAKE ELMO CITY COUNCIL like Pearson, Mayor Adam R. Bell, City Clerk Page 4 of 4 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, Justin Bloyer, and Mike Reeves. Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, City Engineer Griffin, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Council Member Bloyer pulled Item 13 for discussion. Council Member Smith pulled Items 9 and 12 for discussion. MOTION: Council Member Bloyer mooed TO APPROVE THE SEPTEMBER 16, 2014 CITY COUNCIL AGENDA AS AMENDED. Council Member Nefron feeonded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES THE SEPTEMBER 2, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS OF THE CITY COUNCIL. COUNCIL REPORTS: Mayor Pearson: attended meeting with residents of the Hamlet neighborhood regarding sewer hook-up; met with Commissioner Kriesel and County Staff on a few matters, attended Gateway Corridor meeting and library event. Reported making headway on the library JPA with the county-; attended groundbreaking for Family Means youth center. It was a great event with a great group. Council Member Smith: attended finance committee meeting; noted that some Planning Commissioners she has spoken with want the planning packets to be in a consistent format and more time to review; called for an action item list to determine the status of development conditions being met; read statement regarding moments of silence. A moment of silence was held for staff members Cathy Bendel and Joan Ziertman who recently lost their father and for resident Kacee Tollefsbol and her sister Ashlce Steele, who were recently killed, Council Member Nelson: attended finance committee meeting, groundbreaking for Family Means, and library event to meet the new director. Council Member Bloyer: met the new library director; met with Commissioner Kriesel and Wayne Sandberg. Council Member Reeves: attended Hamlet neighborhood meeting, library event to meet the new director, and Parks Commission meeting on September 151h; HR Committee will be meeting soon to finalize performance management process; attended Gateway Corridor meeting and library event. PRESENTATION: 36TH & 37TH STREET IMPROVEMENTS City Administrator Zuleger read the resident submitted letter. The letter called for postponing the street improvements. Mayor Pearson noted that the city is considering the question of how to deal with urban and rural roads. PUBLIC COMMENTS/INQUIRIES Steve DeLapp, 8468 I Ake Jane Tr1., spoke about city densities. He called for a moratorium on development. Susan Dunn, 11018 Upper 33rd St. N., requested the current city debt amount. She spoke about pausing growth instead of using the term moratorium. She called for a city-wide open meeting for all residents. City Administrator Zuleger stated the debt amount was $18,500,000,00 Page 1 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 Ben Roth, 10819 3.1 St. P1., accused the City of violating the open meeting law. I le wanted a more specific description of the April 15 closed meeting that had been reported during a previous meeting. Ed Klein, St. Paul, is currently Council Member Smith's Realtor license broker. He spoke about how he would have handled complaints, Jay Johnson, 12153 Marquess Ln. N., Anne Smith's husband spoke alleged that the council, attorney, and staff have gone too far in restricting her. He criticized the city for not following the civility rules. Kofi Bruce, 11671 56th St. N., spoke about the Sanctuary Park playground. He did not understand the process that took place to delay installing the park. He wants the park installed. Ben Backberg, 5693 Linden Ave. N. spoke about not receiving proper notice about Parks Commission meeting that took place on 9/15/2014 that discussed the Sanctuary Park playground according to the city code. He wants the park installed. Mayor Pearson and Council Member Reeves responded to some of the public comments regarding the park and the council -staff relations. The park approval process was further explained. Also, due to privacy rules, there are restrictions on what can be disclosed publicly regarding the personnel matter. Council Member Bloyer asked that the park be placed back on the agenda. City Administrator Zuleger responded that the item will be on the first meeting in October. Council Member Nelson also wants the park back on the agenda. Teresa Silvernale, 11751 58th St. N., spoke about her involvement in having the park built. She asserted that Council Member Smith was the party responsible for stopping the park being installed. Ms. Smith responded that she did not stop the park, but asked that it be held for two weeks to make sure the process had been properly followed. ITEM 2: PROCLAMATION - CONSTITUTION WEEK Mayor Pearson read the proclamation recognizing the week of September 15th 2014 as Constitution Week, PUBLIC COMMENTS/INQUIRIES (Coned) Deb Krueger, 4452 Lake Elmo Ave. N., spoke about the Wildflower development. She claimed to not be notified as she believed she was entitled. Todd Ptacek, 812 Julep Ave. N., spoke about being concerned about the impact of the previously approved Kwik Trip station. Community Development Director Kyle explained that there has been no change as the parcel has always been guided for commercial„ Curtis Monteith, 331 Julep Ave. N., spoke about the Stonegate Park and the surrounding development. Ile asked that the City consider increasing the green space/lung space of Stonegate Park, ITEM 3: PROCLAMATION - VOLKSMARCH Council Member Bloyer read the proclamation recognizing Sunday, October 11, 2014 as the first Annual Volksmarch. FINANCE CONSENT AGENDA 4. 5. 6. 7. 8. 9. 10. 2014 Street Improvements - Pay Request No. 2 11. Well No. 4 Connecting Watermain Improvements - Call for Final Assessment I learing; Res. No. 2014- 68 Approve Payment of Disbursements and Payroll Accept Financial Report dated August 31, 2014 Accept Building Report dated August 31, 2014 Accept City Assessor Report dated August 31, 2014 Pumphouse No. 4 Improvements - Pay Request No. 4 12. 20-14-69 13. Special Assessment Abatement Request MN DN. MOTION: Connell Member Nelson moved TO APPROVE THE FINANCE CONSENT AGENDA AS AMENDED. Countil Member Blojer seconded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA Page 2 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 14. Authorize John Schiltz to dispense Beer and \Vine Coolers at the Volksmarch Event on 10/11 /2014. MOTION: Mayor Pearson mooed TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Council Member Reeves .reconded the motion. MOTION PASSED 5-0. ITEM 9: Lake Elmo Avenue Watermain Improvements — Pav Request No. 2 Council Member Smith explained her reasoning for not supporting this item. She does not approve the watermain improvement project and wants to be consistent. MOTION: Council Member Nelson moved TO APPROVE PAY REQUEST NO. 2 TO GM CONTRACTING INC IN THE AMOUNT OF $395,509.31, FOR THE LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS PROJECT. Commit Member Reeves seconded the motion. MOTION PASSED 4-1 (SMITH NAY). ITEM 12: LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS — CALL FOR FINAL ASSESSMENT HEARING: RES. NO. 2014-69 Council Member Smith explained her reasoning for not supporting this item. She again does not support the watermain project. She wants to be consistent. Council Member Reeves asked what the financial impact would be if the project was stopped at this point. Finance Director Bendel explained that as it is a water project and is paid out of the water fund, the payments would have to come from somewhere. Ms, Smith does not want to be forced to accept development simply to pay for it. MOTION: Council Member Nelson moved TO APPROVE RESOLUTION NO. 2014-69; A RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR THE HEARING ON THE PROPOSED ASSESSMENT FOR THE LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS. Countil Member Reeoes seconded the motion. It was noted that this item is about the assessments for those who will be benefiting from the water line. MOTION PASSED 4-1 (SMITH — NA Y). Anne Bucheck, 2361 Legion Ave. N., asked about the project. ITEM 13: SPECIAL ASSESSMENT ABATEMENT REOUEST — MN DNR LAND: RES. NO. 2014-70 Council Member Bloyer asked for clarification. The DNR objected on the grounds of being a sovereign government and therefore not assessable. MOTION: Council Member Bloyer moved TO APPROVE ABATEMENT OF $270.00 BECAUSE THE MN DNR OBJECTS TO ASSESSMENT AS A SOVEREIGN GOVERNMENT. Council !Wernher Smith seconded the molion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 15: GATEWAY CORRIDOR LPA RESOLUTION; RES. NO. 2014-71 City Administrator Zulcger presented summary of the proposed Gateway Corridor Bus Rapid Transit line. He explained the proposed resolution. By supporting the resolution now, the city becomes eligible for transit funding. Lake Elmo requests: 1) is to turn back the section of Hudson Blvd. to Washington County; 2) access plan for Judson Blvd land owners; 3) locating an eastern Gateway station and dedicated planning resources for transit oriented development; 4) no interchange at Lake Elmo Ave and 194; 5) security for area is addressed. Commissioner Kriesel commended Mr. Zuleger's overview of the project. He acknowledged that there are many unanswered questions. The county has them too. I -le noted that the resolution is non -binding support. The County Transit Investment Board funding was also explained. Page 3 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 Council Member Bloyer asked what benefit would be gained. NIT% Kriesel said that is what the study is for. The economic development is one claimed benefit. Commissioner Lisa Weik explained some of the other benefits that the project will include and further explained some of the financial breakdown. Traffic lanes and other transportation options were discussed. Council Member Nelson asked about who is doing the study. County Senior Planner Andy Getzlaff explained who would be doing what in regards to the study. Community Development Director Klatt read letter from business owners along corridor who support the public transportation benefits. Mr. Klatt also explained the Met Council does not see any increase in density due to transit. Mr. Nelson asked why all four alternatives are listed in the resolution. It was explained that the crossing location will be studied in depth. By leaving the other alternatives in the resolution it allows the most flexibility for future stations. Council consensus was in favor of adding the E3 alternative language. It was clarified that light rail is no longer an option. City Attorney Snyder suggested now is the time that Council should add any language that they want. MOTION: Mayor Pear:ron moved TO ADOPT RESOLUTION 2014-71, TRANSMI1 J ING THE CITY OF LAKE ELMO'S SUPPORT OF THE LOCALLY PREFERRED ALTERNATIVE (LPA) TO THE RAMSEY COUNTY REGIONAL RAILROAD AUTHORITY, WASHINGTON COUNTY REGIONAL RAILROAD AUTHORITY, AND THE METROPOLITAN COUNCIL Council Menthe/ - Reeves seconded the ;Notion. Mayor Pearson wants the E3 alternative language added. Mr. Getzlaff suggested adding city also supports an E3 alternative. "The City of Lake Elmo would also support an A-B-C-D2-E3 alignment and continued evaluation as part of the Draft EIS." Council member Reeves believes there is a benefit for Lake Elmo if the City's requested conditions are met. Ile supports the resolution as it keeps the City involved in the process without granting formal approval. MOTION PASSED 5-0. Council Member Bloyer requested a point of privilege at 8:59 pm. Meeting reconvened at 9:05 pm. ITEM 16: INWOOD PUD CONCEPT PLAN: RES. NO. 2014-72 Community Development Director Klatt presented the PUD proposal by Inwood 10, LLC. Concept plan includes a mixed -use planned development consisting of 157 Acres including 273 single family residential lots, 144 townhomes, 150 multi -family units, 120 senior townhouse units and approximately 68,814 sq. ft. of cotnmercial/office uses. Mr. Klatt explained the Planning Commission conditions of approval updates. Council discussed Condition #20 regarding the western placement of the trails, Condition #18 regarding prohibiting multifamily north of 5th street, and Condition #19 regarding sidewalks in cul-de-sacs. The Council consensus is to have those conditions re-evaluated as to whether they are necessary. Council Member Smith stated that she had not received this item in her packet. Mr. Klatt explained the number and type of units included in proposal. The density numbers were explained. It was noted that the northwestern 150 multifamily units would be eliminated and revert back to commercial. Mr. Klatt also explained the PUD was being sought for more flexibility in design. Pam Morreale, 785 Jasmine Ave. N., read letter from neighbor Tom Fitzgerald (877 Jasmine Ave. N.), who could not attend meeting. He requested that the council deny the PUD based on the density. He also demanded that the city rewrite the comprehensive plan. Ms. Morreale read the petition that Stonegate submitted to the Planning Commission, John Rask from Hans Hagen Homes presented the proposed development. Wayne Prowse, 697 Julep Ave. N., spoke about preserving the Lake Elmo heritage by denying development that does not fit the character of the City. Page 4 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 Nancy Andert, 697 Julep Ave. N., spoke about the impact on the Stonegate neighborhood. Requested that council deny PUD. Michael Lancette, 832 Jasmine Ave. N., spoke in opposition to the PUD. He also identified specific issues he had with some of the conditions of approval. Curt Montieth, 331 Julep Ave. N., asked if council had enough time to review the proposal. Council clarified that they had received the info along with the Planning Commission and Park Commission meetings. City Administrator Zuleger explained staffs efforts to work with Mr. Montieth on the park issue. Planning Commissioner Tom Kreimer, 772 Jewel Ave. N. and Stonegate resident, asked council to deny the request. Planning Commissioner Kathleen Haggard, 12154 Marquess Ln. N., spoke about how the whole Stonegate neighborhood should have been notified. Greg Milner, 9073 9th St. N., spoke about his concern about the density, and the 100 foot buffer. Planning Commissioner Jill Lundgren, 8282 Hidden Bay ct. N., took issue with the packet delivery. She does not believe the amount of time is not enough. Asked the council to deny proposal. David Heinrichs, 781 Jewel Ave. N., asked the council to reconsider the pace of growth. Council .Member Bloyer noted that the city has to pay for the infrastructure in the ground. Ann Bucheck, 2361 Legion Ave. N., agrees with the petition and urged Council to deny the PM. Fred Pomeroy, 687 Jewel Ave. N., opposed to PUD. He thinks that a builder will come back with a better product if they were forced to. Ben Roth, 10819 3r0 St. P1., asked that council send the developer back "to the drawing board" MOTION: Mayor Pearson moved TO ADOPT RESOLUTION 2014-072, APPROVING THE INWOOD PUD GENERAL CONCEPT PLAN. Ile withdrew his motion. Council Member Smith presented the REC units previously mandated under the MOU and the new figures now that the Mau is no longer in effect. She suggested that the city reevaluate the density numbers, Mr. Klatt explained the comp plan and density. Council Member Reeves noted that the developments Lake Eli -no has approved have all been at the lower end of density figures. He and the mayor believe that it is important to have greater diversity in type of development. The current proposal is only 66% of the maximum density. Mr. Zuleger explained staff efforts on managing the traffic issues on Inwood and loth. Mayor Pearson noted that the developer is following the approved land use plan. The Council clarified and discussed the proposed density. The overall density is 3.4 units per acre. Low density range is 2.5 to 4.0 units per acre. Mayor Pearson expressed his desire for further consideration of conditions #19(sidewalks) and #21(designer lots). City Attorney Snyder explained the legal status of the proposal. It was further explained that the preliminary plat may contain different final densities when submitted, but it will be within the approved range. Council consensus was to direct the Planning Commission give further consideration of conditions #19 and #21. Motion: Council Member Bloyer moved TO ADOPT RESOLUTION 2014-072, APPROVING THE INWOOD PUD GENERAL CONCEPT PLAN, WITH ALL THE PROVISIONS DISCUSSED. Council MemberReeves seconded the motion. Page 5 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 Council Member Nelson acknowledged that the proposal is not perfect, but it is a great product and will be good for Lake Elmo, Council Member Smith wishes the numbers were lower but she likes Hans Hagen product. Council Member Bloyer noted that the city needs to play by the rules that are in place. Council Member Reeves is happy this builder is in Lake Elmo and this development can be something special. Council discussed density ranges versus set density numbers. Mr. Bloyer asked for the last comp plan that was approved when the city moved to ranges provided to council. MOTION PASSED 4-1 (SMITH — NA 1 Council Member Smith explained she is not against developer or project but wants the parties to work together. Meeting recessed at 11:29 pm. Meeting reconvened at 11:34 pm. ITEM 17: BOULDER PONDS PRELIMINARY PLAT AND PRELIMINARY PUD PLAN: RES. NO. 2014-73 Community Development Director Klatt presented the Boulder Ponds PUD. The proposal consists of a 162- unit planned residential development on a 58.3 acre parcel. There will be 98 residential lots in 2 phases. There will be future multi -family units. Mr. Klatt explained the reason for the PUD, which mainly includes a couple of smaller lots and homes set closer together. Council Member Reeves noted that the proposal was at 61% of the maximum density. Deb Ridgeway of OP3 Boulder Ponds Excelsior Group was available for questions. There were none. MOTION: Gum' i Member Reeves moved TO ADOPT RESOLUTION NO. 2014-73, APPROVING THE BOULDER PONDS PRELIMINARY PLAT AND PRELIMINARY PUD PLAN SUBJECT TO 12 CONDITIONS OF APPROVAL Canna.' Member Smith seconded the motion. Some of the engineering department and fire department concerns were noted. MOTION PASSED 5-0. ITEM 18: VILLAGE PARK PRESERVE PRELIMINARY PLAT: RES. NO. 2014-74 Community Development Director Klatt described the proposed development by GSWA. The proposal consists of a 104-unit residential subdivision on a 63.6 acre parcel. Mr. Klatt explained the critical issues that arc still pending. Stormwater management is a large issue. The street light impact fee was noted. Stormwater and regional retention was discussed. The impact these developments will have on the village was discussed. The proposed developments will actually be part of the solution for stormwater management. The park dedication was discussed. Mr. Klatt noted that because the developer has another project in the Village planning area they are looking to receive credit for one applied to other. Dave Gonyea noted that the additional infiltration and screening will be an option if the southern 4 homes on west side of the parkway are removed. Planning Commissioner Kathleen Haggard, 12154 Marquess Ln. N., spoke in opposition to development. She wants a grander entrance and additional landscaping. It was agreed that Gonyea could "dress up" the entrance a bit and possibly put an island back in the plans. MOTION: Major Pearron moved TO ADOPT RESOLUTION NO. 2014-74, APPROVING THE VILLAGE PARK PRESERVE PRELIMINARY PLAT SUBJECT TO 13 CONDITIONS OF APPROVAL. Council Member Nelson seconded the motion. MOTION PASSED 5-0. ITEM 19: HUNTERS CROSSING FINAL PLAT: RES. NO. 2014-75 Community Development Director Klatt presented an overview of the proposed development by the Ryland Group. The proposal consists of a 51-unit residential subdivision on a 23 acre parcel and includes 22 single family lots. The phasing and design of 5th Street, access to the development, and landscaping was addressed. City Administrator Zuleger noted that the City has been working on this project for 14 months. What "half thc road" means vas further explained. Page 6 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 Tracy Rust explained why the park dedication funds were proposed instead of land. Staff explained that the Regional trail on Manning will connect to the Jr. Ifigh. Planning Commissioner Kathleen Haggard, 12154 Marquess Ln. N., spoke about her concern about the nutnber of conditions attached. She would like the City to be able to check on plat condition completion after approval. She also does not believe that the school facilities are sufficient park facilities due to scheduling. Mr. Klatt explained that thc final plats are not released until all the conditions are met. Council Member Nelson asked about the required timeline to meet the final conditions. MOTION' Counci I Member Reeves maned TO ADOPT RESOLUTION NO. 2014-75, APPROVING THE FINAL PLAT FOR HUNTERS CROSSING. Major Pearson seconded the motion. Council Member Nelson noted that this development is also at the low range of density range. MOTION PASSED 5-0. Meeting recessed at 12:27 am. Meeting reconvened at 12:31 am. ITEM 20: SAVONA 2ND ADDITION FINAL PLAT: RES. NO. 2014-76 Community Development Director Klatt summarized the Savona 2nd addition proposal. The second phase includes 45 additional lots. The timing of 5th Street construction was noted. MOTION: Council Member Biger moved TO ADOPT RESOLUTION NO. 2014-76 APPROVING THE FINAL PLAT FOR SAVONA 2ND ADDITION. Colindi Member Reeves seconded the motion. MOTION PASSED 5-0. ITEM 21: SAVONA 2ND ADDITION DEVELOPERS AGREEMENT: RES. NO. 2014-77 Community Development Director Klatt summarized the Savona 2nd addition developer agreement. Council Member Nelson asked about the typo in paragraph 33. Staff explained that when the final figures are entered, it will be corrected. Lennar representative who was present stated that they have exceeded expectations in the number of lots being sold. MOTION: Council Member Reeves moved TO ADOPT RESOLUTION NO. 2014-77, APPROVING THE DEVELOPER'S AGREEMENT FOR SAVONA 2ND ADDITION Collncil Member Nelson seconded the motion. MOTION PASSED 5-0. ITEM 22: WILDFLOWER AT LAKE ELMO COMPREHENSIVE PLAN AMENDMENT; RES. NO. 2014-46 Community Development Director Klatt explained that the previously set conditions for the CPA have been met. 'Those conditions included the conservation easement agreements between the Fields of St Croix and the City and Robert Engstrom Companies are completed, the developer makes a good faith effort to satisfy the adjacent properties regarding screening. The conservancy maintenance was discussed. Robert Engstrom explained that the 110A will assume the maintenance. Neil Krueger, 4452 Lake Elmo Ave. N., urged the Council to eliminate the twelve lots in the northwest section of the proposal to preserve the viewshed. MOTION: Major Pearson moved TO ADOPT RESOLUTION NO. 2014-46, APPROVING A COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE FUTURE LAND USE DESIGNATION OF TWO AREAS WITHIN THE WILDFLOWER AT LAKE ELMO DEVELOPMENT FROM RAD AND OP TO V-LDR AND V-MDR. Council Member Reeves seconded the motion. Council Member Smith wants to expand the notification radius. Council Member Reeves asked if the 12 homes could be relocated. Mr. Engstrom said that it is possible. His opinion is that the proposal will be special. Page 7 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 16, 2014 MOTION TO AMEND: Major Pearson moped TO AMEND THE MOTION BY ADDING THE LANGUAGE "CONTINGENT UPON THE CITY'S APPROVAL OF PRELIMINARYAND FINAL DEVELOPMENT PLANS FOR THE WILDFLOWER AT LAKE ELMO PUD THAT CONFORMS SUBSTA1VTL4LLY WITH THE CONCEPT PLAN WITH THE CONVEYANCE AND/OR PROTECTION OF THE PLANNED OPEN SPACE AREAS OF THE CITY AND NEIGHBORHOOD ASSOCL4TIONS AS STATED THEREIN." Council Member Reeves seconded the motion to amend. MOTION TO AMEND PASSED 5-0. ORIGINAL MOTION PASSED 5-0. ITEM 23: 39TH STREET NORTH: STREET AND SANITARY SEWER IMPROVEMENTS — CHANGE ORDER NO. 1 City Engineer Griffin explained the reason for the change order, Engineering conducted some water system analysis and determined that by increasing the size of a section of the 39th Street watermain project from 12 inch to 16 inch, the City can eliminate the need for a water tower. The change order amount is $118,975.00. "The cost of the otherwise needed water tower is $2.1 Million. Finance Director Bendel confirmed that the City could pay for this and then the shortfall would be added to 2015 bonding. MOTION: Council Member Smith moped TO APPROVE CHANGE ORDER NO. 1 FOR THE 39TH STREET NORTH: STREET AND SANITARY SEWER IMPROVEMENTS IN THE AMOUNT OF $118,975.00. Council Member Bloyer seconded the motion. MOTION PASSED 5-0. ITEM 24: DISCOVER CROSSING REPAIRS — TA SCHIFSKY QUOTE — $21.9K City Administrator Zuleger provided overview of the item. This has been an ongoing issue for 6 years. The issue includes stormwater problems that have resulted because there is no curb on the island. It was explained that the funds will be taken out of the storinwater fund. Staff suggested that the amount be increased to $24,000. MOTION: Council Member Smith moped TO APPROVE AN AMOUNT NOT TO EXCEED $24, 000 TO DO THE REPAIRS NEEDED AT THE DISCOVER CROSSING CIRCLE. Council Member Nelson seconded the motion. MOTION PASSED 5-0. STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: On 10/14/2014 City will be holding a downtown summit/workshop. City Attorney Snyder: no report. Community Development Director Klatt: no report. City Engineer: 39th street construction is underway. Finance Director Bendel: working on cash flows, enterprise budget, and assessments. Mayor Pearson adjourned meeting at 1:27 am. NITEST: Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 8 of 8 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 Mayor Pearson called the meeting to order at 7:00 pm, PRESENT: Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, Justin Bloyer, and Mike Reeves. Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, City Engineer Griffin, Assistant City Engineer Stempski, Finance Director Bendel, and City Clerk Bell, PLEDGE OF ALLIGENCE APPROVAL OF AGENDA Item 4 was pulled for postponement, Council Member Nelson requested Item 18 be moved to beginning of Regular Agenda. Council Member Bloyer pulled Item 9 for discussion and asked it be moved to end of Regular Agenda, MOTION: Council Member Nelson moped TO APPROVE THE OCTOBER 7, 2014 CITY COUNCIL AGENDA AS AMENDED. Council Member Bloyer seconded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES Council Member Reeves had a correction. Council Member Smith had many changes she would like made. The 9/16 minutes and the process for making the corrections were discussed. City Clerk Bell asked that any substantial corrections be submitted to him in writing and the council can vote on each correction. MOTION: Council Member Bloyer moped TO TABLE THE SEPTEMBER 16, 2014 CITY COUNCIL MINUTES. Countil Member Nelson seconded the motion. MOTION PASSED 5-0. COUNCIL REPORTS: Mayor Pearson: attended Public Safety Committee meeting: attended Washington County open house regarding Hwy 5 realignment meeting. Council Member Smith: received numerous calls from residents regarding density in approved developments. Read email from Rick Schallhom. Several council members noted that they responded to Mr. Schallhorn; Ms. Smith asked to have council discussion regarding the recent "closing" of city hall vis-a-vis leased space. Council Member Smith has concerns regarding several issues that were related to political campaigns. City Attorney Snyder cautioned the Council that council meetings are not the appropriate forum to discuss campaign matters. Council Member Nelson: attended Public Safety Committee meeting; Youth Services Bureau is holding fundraising event on November 9. Residents can visit www.ysb.net for more info. Council Member Bloyer: reported his findings regarding his inquiry into funds transfers that took place in 2006. Ile asked that discussion regarding these transfers be placed on future agenda. Council Member Reeves: attended Parks Commission retreat. PRESENTATION: RECOGNITION OF DAVE MOORE'S SERVICE TO CITY Mayor Pearson recognized Dave _Moore for his service to the City. Mayor Pearson read letter from Public Words Superintendent Bouthilet regarding all that Mr. Moore has done for the city. EDA APPOINTMENTS — LINDA LARSON & MARK GAERTNER MOTION: Council Member Blow moved TO APPROVE THE APPOINTMENTS OF LINDA LARSON AND MARK GAERTNER TO THE EDA. Couthi/ Member Smith seconded the motion. MOTION PASSED 5-0. PUBLIC COMMENTS/INQUIRIES Library Director Nate Deprey spoke about programming events during 111E21. Page 1 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 Susan Dunn, 11018 Upper 33rd St. N., again asked that citywide meeting be held to discuss issues. She is interested in learning more about the village drainage solutions at the planned Downtown Summit Jay Johnson, 12153 Marquess Ln. N., (Council Member Smith's husband), spoke about his concern that the Council does not follow the rules of civility while making important decisions for the city. As a resident, he believes he deserves better. He asked that the candidates who are running for city council ask themselves if someone else should take their place. He also asked that any employees who are not happy in job consider job change, Mayor Pearson responded he disagrees with much of what Mr. Johnson asserted, but Council is acting to protect the city from liability and minimize conflicts. Council Member Reeves stated that based on positive feedback he has received, he believes he has a duty to respond. The City has worked hard to bring civility to its relationships internally and externally. City Attorney Snyder noted that there are many issues that cannot be fully discussed in open meetings due to privacy restrictions despite the desire by some to do so, but the rules must be adhered to. He advised Council that because of the full agenda, Council should focus on that and address the staff/council relations another time. Council Member Bloyer took issue with the assertions that the current council is trying to transform the city into something undesirable. The council has painstakingly taken actions to protect the taxpayers. In response to assertions that the city is ignoring the MOU elimination, Community Development Director Klatt noted that the city is still under the previous densiry and population numbers until the 2040 Thrive numbers are finalized. FINANCE CONSENT AGENDA 5. Approve Payment of Disbursements and Payroll 6. 2014 Stonnv;ater Assessments; Resolution No. 2014-78 7. Production Well No. 4 — Pay Request No. 8 MOTION: Council Member Bloyer moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA 8. Encroachment :Agreement — 5388 Marquess Trail 9. Volleyball Court at Pebble Park *tied to end of qgendal 10. Ball Field Fencing at VFW and Reid Parks 11. Call for Public llearing for Redeveloptnent Plan Proposed by the EDA; Resolution No. 2014-79 MOTION: Council Member Bloyer moved TO APPROVE THE OTHER CONSENT AGENDA AS AMENDED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 18: Sanctuary Park City Administrator Zuleger presented the background of the item. He explained the approval process and reason for delaying the installation of the playground equipment. Mr. Zuleger reported the Citv's neighborhood survey. Council Member Bloyer asked how long it would take to instal] the park. Mr. Zuleger explained it -would be done in the next couple weeks. Jed Bastyr, 11619 58'h St. N., spoke in favor of the park. He hopes that the council quickly passes a resolution to approve the park. Pamela Chickett, 5711 Linden Ave. N., spoke in favor of the park despite not having any young children. When she moved in, it was known where the park would be located. There are many children who would use it. Page 2 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 Carolyn Cary, 5701 Linden Ave. N., spoke in favor of the park. Also claimed there are many children who would use it. Asserted the park location was always known, Sarah Braunhausen, 11727 58th St. N., spoke in favor of the park. She looks forward to using the park with her children. Teresa Sitvernale, 11751 58Lh St. N., spoke in favor of the park. Encouraged thc city to move forward with the park. Britanni Prosser, 11784 56th St. N., spoke in favor of the park. Wants the park installed as planned. MOTION: Council A,lember Bloyer moved TO INSTRUCT PUBLIC WORKS DEPARTMENT TO BEGIN PARK INSTALLATION IMMEDIATELY AND DIRECT STAFF TO DO ANYTHING THAT CAN BE DONE TO EXPEDITE THE PROCESS. Council Member Nelson seconded the motion. Council Member Smith related the historical planning of the park. She clarified where the original location was planned according to the development File. She also explained her understanding of what was meant by "upper area" or "down below." Ms. Smith vas saddened that this issue divided the neighborhood. She wishes that the location option could have been explored further. Jan Sletten, 5734 Lily Ave, N., believes the pause was a great idea. She explained her interactions with the city officials and staff. She wishes that the neighborhood fighting had not taken place. Ben Backberg, 5693 Linden Ave. N., is disappointed in the council meeting behavior. He appreciates the city's efforts in addressing difficult situation. He looks forward to park. Michelle Chickett, 5711 Linden Ave. N., served on the first homeowners group. Current site was always where park was planned to go. Mayor Pearson is glad that the park will be going in and believes it is the best spot available. MOTION PASSED 4-0-1 (SMITH — ABSTAIN). ITEM 12: MASSAGE THERAPY LICENSE; PUBLIC HEARING City Clerk Bell explained reason for public hearing. All new licenses require a public hearing. The applicants passed the background check with no issues. MOTION: Council Member Reeves moved TO OPEN THE PUBLIC HEARING. Council Member Nelson seconded the motion. MOTION PASSED 5-0. PUBLIC HEARING OPEN AT 8:08 pm. No public comments. MOTION: Council Member Bloyer moved TO CLOSE THE PUBLIC HEARING. Council Member Reeves seconded the motion. MOTION PASSED 5-0. PUBLIC HEARING CLOSED AT 8:08 pm. MOTION: Major Pearson mooed TO APPROVE MASSAGE THERAPY PREMISE LICENSE FOR NIRVA1VA MASSAGE AND SPA, LLC, AND A MASSAGE THERAPIST LICENSE TO 1VANFEN LIU AS PRESENTED. Council Member Blojer seconded the motion. Council Member Reeves asked about the location and whether there have been any past issues with applicant. The business location was explained and there have been no past issues. MOTION PASSED 5-0. ITEM 13: 2015 STREET AND UTILITY IMPROVEMENTS — APPROVE FEASIBILITY REPORT AND ORDER PUBLIC HEARING; RES, NO. 2014-80 Assistant City Engineer Stempski presented the feasibility report and the various options for each area. The project covers three neighborhoods: Bordners Garner Farmettes, Kenridge Addtion, and Kelvin Avenue, Council Member Smith left the room at 8:15 p.m. Page 3 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 Increased shouldering was discussed as an alternate option as opposed to curb. The total estimated streets and waterrnain costs and respective shares were explained for cach area, as well as the proposed assessments for each. Mr. Stempski also described the average age of the roads. As part of the Kenridge Addition improvements, upgrading the watermain size to provide fire service is suggested. Why the initial water line was not oversized to provide fire service was explained. it was initially part of a county project. Unfortunately the city does not possess detailed records on the initial project. Mr. Stempski presented the staff recommendations and requested council receive the feasibility report and call a public hearing. Geti Briheim, 8415 38th St. N., Bordner's Garner Farmettes asserted that the natural drainage has been impacted. She is concerned about paying for the storm sewer but not getting sanitary sewer. Ms, Breheim was also concerned about the street thickness, Council Member Smith returned at 9:00 pm. The drainage situation was further explained. The installation of a watermain in a non -service designated area was discussed. Ray Strege (and wife Glenda) 8808 36th Si N., spoke in opposition to the Kenridge Addition project. fie is concerned that the feasibility report did not contain a low pavement subdrain free alternative. Mr. Strege summarized frost damage. Mr. Strege also asserted that garbage truck traffic had the most impact on the streets. The past flooding issues in the neighborhood were described. Pie asked that council not hold the public hearing if project will not be done until 2017. Dave Moore, 8680 Stillwater Blvd., spoke on the life expectancy of the new street. Mr. Stempski stated that the goal is to have a 40 year street with the proper maintenance. Mr. Moore explained that if the subdrain system was eliminated as Mr. Strege argued for, the life expectancy would be drastically shortened. It was noted that geotechnical tests were conducted. Mayor Pearson requested a point ofprivilege at 9:20 pm. Meeting reconvened at 9:27 pm. City Administrator Zuleger explained the expenses that the city will incur with the infrastructure and redevelopment of downtown. The county moved up its Lake Elmo Ave. so that project will take up much of the city's borrowing capacity. Council discussed postponing the public hearing and the impact on the feasibility study. The feasibility study is valid for six months. In order to call a public hearing after that time, the study would need to be updated. MOTION: Council Member Smith moved TO RESOLUTION 2014-80, RECEIVING THE FEASIBILITY REPORT. Coumil Member Bloyer seconded the motion. MOTION PASSED 5-0. ITEM 14: HAMMES ESTATES FINAL PLAT: RES. NO. 2014-81 Community Development Director Klatt provided summary of the proposed final plat by Hammes West LLC. Planning Courunission approved unanimously with 16 conditions of approval. Critical issues include engineering concerns, DNR shore land compliance, Goose Lake Park design, and soil contamination remediation. Density for development is 2.4. There are no variances requested. Costs of Goose Lake improvements were explained. Brian McGoldrick, lianames West, LLC, spoke about how the proposal did not try to fit in as many lots as possible. They really tried to focus on quality instead of quantity. They tried to be sensitive and respectful to Stonegate residents. He stated that staff is not easy on the developers. Staff has been very diligent and hardworking. The price point is in the range of low $400K to mid $800K. Council Member Reeves asked about the construction hours violations. Mr. McGoldrick apologized and said it would not happen again. Mr. Reeves stated he appreciated the efforts in compliance. It was explained that Ryland Homes was a major stakeholder in 70 of the lots, but the remaining lots were reserved for custom builders. MOTION: Council Member Reeves moped TO ADOPT RESOLUTION NO. 2014-81, APPROVING THE FINAL PLAT FOR HAMMES ESTATES WITH THE PROPOSED AMENDMENT TO CONDITION #13. Council Member Nelson seconded the motion. Page 4 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 City Attorney Snyder noted that the final plat approval is contingent upon legal changes being completed. Council Member Reeves noted that it was appreciated that the lower density was proposed. The home values and were discussed and that they Council -Member Smitb asked Counsel if she could now vote for the final plat having voted against preliminary plat. Mr. Snyder explained that it was her personal decision. Ms. Smith explained how she was pleased with much of the proposal, but could not vote in favor of approval due to the reduction of the buffer to 100 feet. She wanted to stay consistent with previous vote. MOTION PASSED 4-1 (SMITH — NAY). ITEM 15: HAMMES ESTATES DEVELOPER'S AGREEMENT; RES. NO. 2014-82 Community Development Director Klatt provided summary of the proposed developer agreetnent. The developer did not have any objections. Council Member Bloyer asked for the project security to be further explained. Mr. Klatt explained that the security is broken down for each improvement plus 25%. If the developer does not complete the development, the city is then entitled to use those funds to complete the development. Any reductions in the security require developers to meet specific criteria and progress benchmarks. The amount of escrow used for planning is approximately $18,000. It was noted that the taxpayer is not expected to pay for any of the development other than utility over -sizing the city chooses to do. MOTION: Council Member Nelson moved TO ADOPT RESOLUTION 2014-82, APPROVING THE DEVELOPER'S AGREEMENT FOR HAMMES ESTATES 1sT ADDITION. Council Member Reeves seconded the motion. Council Member Nelson noted the City is doing the right thing to protect the residents. MOTION PASSED 5-0 ITEM 16: HUNTER'S CROSSING DEVELOPER'S AGREEMENT; RES. NO. 2014-83 Community Development Director Klatt provided summary of the proposed developer agreement. The agreement updates were presented. Sections 22 (park fees), 25 (street light fee), 28 ((d) city payment of $32,324.000 for over -sizing waterrnain; (c) indemnification), 35 (construction costs), 36 (security reduction), and 37 (park dedication and street lighting fee added to city payments list), Council Member Smith asked that the final agreement be sent to council after the updates are completed. Council Member Reeves asked about buffering. Mr. Klatt said that there have been discussions with the affected property owner. MOTION: Council Member Nelson moved TO ADOPT RESOLUTION 2014-83, APPROVING THE DEVELOPER'S AGREEMENT FOR HUNTERS CROSSING WITH THE CHANGES AS PRESENTED BY STAFF AND HAVING DEVELOPER PAY FUJ.T. WA CS UPFRONT WITH BALANCE AT COMPLETION OF PROJECT. Council Member seconded the motion. MOTION PASSED 5-0 City Administrator Zuleger noted that staff has enjoyed working with the developers. ITEM 17: SAVONA 1ST AND 2ND ADDITION ASSESSMENT REALLOCATION Community Development Director Klatt presented. Zuleger noted that the reallocation of the assessments, the assessments may be paid sooner than the 15 year assessment. The benefits of reallocating it to the platted lots versus at final plat were discussed. That would allow the City to pay down debt sooner. Staff stated that they found many communities commonly do it this way. City Attorney Snyder said he is more familiar with the assessment at final plat. Council Member Smith concerned about a downturn in market posing potential problems. Page 5 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 1\41. Klatt explained the proposed reallocations for each parcel. It was also explained that because of the already approved assessment agreements, these specific assessments will be reallocated regardless of council action, Finance Director Bendel noted that the reallocation only affects the remaining 14 years of assessment as the first year is already paid. Council Member Reeves asked for further clarification as to what the benefit is to thc city. Mr. Klatt explained again that the first addition already has an assessment agreement. By requiring the payments up front, there is a risk of reluctance by developers to bring fonvard a final plat due to large payment due. Mayor Pearson noted that the development at Rockpoint Church may have produced at least some payments instead of nothing at this point. The council discussed the pros and cons of the assessment timing. MOTION: Council Member Nelr©n maned TO DENY THE REALLOCATION OF ASSESSMENTS AGAINST CERTAIN LOTS WITHIN THE SECTION 34 UTILITY PROJECT AREA AS FURTHER DESCRIBED IN EXHIBIT "A" AS ATTACHED TO THE STAFF REPORT. Council Member Smith seconded the motion. Council Member Nelson is in favor of assessing at final plat in order to 1) set the precedent for other developments, and 2) protect the taxpayers up front. Mr. Klatt explained that the developer brought this request forward. Council consensus direction is to collect at final plat. Mayor Pearson would prefer to table this issue and come back with more information. MOTION PASSED 4-1 (PEARSON — NA1). ITEM 9: VOLLEYBALL COURTS AT PEBBLE PARK MOTION: Council Member BI oyer moped TO DENY THE EXPENDITURE OF NO MORE THAN $28, 000 IN PARICL41VD DEDICATION FUNDS FOR THE PURCHASE AND CONSTRUCTION OF A VOT.I.FYBALL COURT IN PEBBLE PARK Council Member Smith seconded the 11701i071. Council Member Bloyer explained why he is opposed to the proposal. He does not believe the location is proper or that the demand justifies the improvement. City Administrator Zuleger noted the increase in area volleyball. activity and the benefits of sand courts being used. Staff also expects the cost to be lower due to in-house and volunteer help on installation, as well as less expensive sand. Council Member Smith thinks the courts should he located downtown and near local businesses. Council Member Nelson wants the courts in or near the expanded Reid Park. He also does not see the dernand. Council Member Reeves supports the request. Parks Commission has fully vetted this issue. The Commission is concerned about downtown due to space and use limitations and uncertainty. The Commission is also looking for alternative recreational opportunities for youth. Mr. Bloyer asked about the status of the Sunfish Lake Park task force. It was explained that the task force is not as far as it wishes in part to the land trust limitations. Mayor Pearson is supportive of the addition of courts, but is concerned about the cost and location. MOTION PASSED 4-1 (REEVES — NAY) STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: Planning Commission is having workshop on 10/13/2014 to discuss density; on 10/14/2014, City will be holding a downtown summit/workshop; on 11/6 area prayer breakfast is being held at Prom Center. City Attorney Snyder: no update Page 6 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 2014 Community Development Director Klatt: Planning staff attended State Planning Conference; Mr. Zuleger explained Humphrey Institute solicited nomination on local government innovation award for City's development practices. City Engineer: 2014 street improvements are wrapping up. Finance Director Bendel: working on collecting assessments, statistical reports, 2015 budget, and cash flow model for sewer. City Clerk Bell: no report. Mayor Pearson adjourned meeting at 11:16 pm. ATTEST: Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 7 of 7 ()I° LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: October 21, 2014 CONSENT ITEM# Approve Disbursements in the amount of $1,777,936.18 Cathy Bendel, Finance Director Cathy Bendel, Finance Director Dean Zuleger, City Administrator 2 SUGGESTED ORDER OF BUSINESS: Introduction of Item ............ ........... ..... City Administrator Report/Presentation.... ...... ........... ...... .....................City Administrator - Questions from Council to Staff Mayor Facilitates Call for Motion ......... ...................................... ..... ........... Mayor & City Council - Discussion ....................... ........ ............................... ......... Mayor & City Council - Action on Motion........ ............ . ..... ....... ..... ........ ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $1,777,936.18 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $1,777,936.18. No specific motion is needed as this is recommended to be part of the ConsentAgenda. LEGISLATIVE HISTORY: NA -- page 1 -- City Council Meeting [Consent Agenda Item 1] October 21, 2014 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 12,143.41 Payroll Taxes to IRS & MN Dept of Revenue 10/16/14 ACH $ 5,972.90 Payroll Retirement to PERA 10/16/14 DD5811-DD5860 $ 34,490.05 Payroll Dated (Direct Deposits) 10/16/14 41938 500.00 Accounts Payable 10/14/14 41939-42005 $ 1,724,469.82 Accounts Payable 10/21/14 2496-2501 360.00 Library Card Reimbursement 10/21/14 TOTAL $ 1,777,936.18 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $1,777,936.18. ATTACHMENTS:, Accounts Payable --- check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: Pattyl3 Printed; 10/1612014 - 12:02 PM Bach: 006-10-2014 Invoice # Inv Date Amount Quantity Pmt Date Description Reference ACTION Action Rental, Inc 226550 10/13/2014 355,40 0.00 10/21/2014 Canopy rental - Volksmarch 204-450-5200-43150 Contract Services 226550 Total: 355.40 ACTION Total; 355.40 ALEXAIR Alex Air Apparatus, Inc 26382 10/01/2014 2,002.11 0.00 10/21/2014 Annual SCBA Inspection 101-420-2220-44040 Repairs/M aint Eqpt 26382 Total: 2.002.11 ALEXAIR Total: 2,002.11 AMERICAN American Eng and Testing, Inc. 63851 09/30/2014 4,277.30 0.00 10/21/2014 2014 Street Improvements - project 409-480-8000-43030 Engineering Services tests 63851 Total: 4,277,30 63937 09/30/2014 1,781.68 0.00 10/21/2014 Pumphouse No 1 601-494-9400-13030 Engineering Scrvices 63937 Total: 1,781.68 64067 09/30/2014 2.148.70 0,00 10/21/2014 2014,1 30 Inwood Trunk Watennain 601-494-9400-43030 Engineering Services 64067 Total: 2.148,70 AMERICAN Total: 8,207.68 BAKERPAT Baker Patricia 2014-09 10/08/2014 958.13 0,00 10/21/2014 Contact Services - September 101-410-1520-43150 Contract Services 2014-09 10/08/2014 821.25 0.00 10/21/2014 Contact Services - September 601-494-9400-43150 Contract Services 2014-09 10/08/2014 136,87 0.00 10/21/2014 Contact Services - September 602-495-9450-43150 Contract Services AP - To Be Paid Proof List (10/16/11 - 12;02 PM) Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Inv Date 2014-09 10/08/2014 603-495-9500-43150 Contract Services 2014-09 Total: BAKERPAT Total: BEECH Beech Daniel ROW Fcc 10/14/2014 101-000-0000-11500 Accounts Receivable ROW Fee Total: BEECH Total: BOLTONME Bolton & Menk, Inc 0170196 09/17/2014 409-480-8000-43030 Engineering Services 0170196 Total: BOLTONME Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 821,25 0,00 10/21/2014 Contact Services - September 2,737.50 2,737,50 308,60 0.00 10/21/2014 Refund ROW permit lee 308,60 308.60 1,430.00 0.00 10/21/2014 2014 Street Improvements 1,430,00 1,430,00 BRAUN Braun lntertec Corporation B009809 09/26/2014 1,228.25 0.00 10/21/2014 LE Ave Trunk Watennain 601-494-9400-43030 Engineering Services Improvement B009809 Total: 1,228.25 BRAUN Total: 1,228,25 BUBERL Bubcrl Black Dirt, Inc 16498 10/01/2014 120.00 0,00 10/21/2014 Black Dirt 603-496-9500-42270 Utility System Maint Supplies 1 6498 Total: 120,00 16519 10/01/2014 240,00 0.00 10/21/2014 Black Dirt 603-496-9500-42270 Utility System Maint Supplies 16519 Total: 240.00 BUBERI, Total: 360.00 C A C Companion Animal Control, LLC 10/21/2014 101-420-2700-43150 Contract Services 10/21/2014 101-420-2700-43160 Impounding 10/21/2014 101-420-2700-43160 Impounding Total: AP - To Be Paid Proof List (10/16/14 - 12:02 PM) 500,00 0,00 10/21/2014 Animal Control Services - September 30,00 0,00 10/21/2014 impound 7am-7pm 45.00 0.00 10/21/2014 Impound 7pm-7am 575.00 No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference C A C Total: 575.00 CLIIITER Can the Clutter 10/02/2014 100.00 0.00 10/21/2014 Can the Clutter program 206-450-5300-42500 Library Collection Maintenance Total: 100.00 CLUTTER Total: 100.00 COMCAST Comcast 09/27/2014 101-420-2220-44300 Miscellaneous Total: CH 09/27/2014 101-410-1940-43210 Telephone CH Total: COMCAST Total: CTYBLOOM City of Bloomington Sept 2014 09/29/2014 601-494-9400-42270 Utility System Maintenance Sept 2014 Total: CTYBLOOM Total: 7,90 0,00 10/21/2014 Monthly Service 7.90 4.19 0.00 10/21/2014 Monthly Service - October 4.19 12.09 31.50 0.00 10/21/2014 Lab Analysis 31.50 31.50 CTYOAKDA City of Oakdale 1000460-01 09/30/2014 5,818,00 0.00 10/21/2014 Water Service 8/30-10/02/14 194 601-494-9400-43820 Water Utility 1000460-01 Total: 5,818.00 CTYOAKDA Toral: 5,818,00 CTYROSEV City of Roseville 219286 10/01/2014 101-410-1450-43180 Information Technology/Web 219286 Total: 219318 10/01/2014 101-410-1320-43210 Telephone 219318 10/01/2014 101-420-2400-432 I 0 Telephone 219318 10/01/2014 101-410-1450-43210 Telephone 219318 10/01/2014 101-410-1930-43210 Telephone AP - To Be Paid Proof List (10/16/14 - 12:02 PM) 2,635.58 0,00 10/21/2014 Monthly IT Services- Oct 2,635,58 87.10 0.00 10/21/2014 Monthly Telephone Admin 13.75 0.00 10/21/2014 Monthly Telephone - Building Inspection 13.75 0.00 10/21/2014 Monthly Telephone - Communication 13.75 0.00 10/21/2014 Monthly Telephone - Engineering Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date 219318 10/01/2014 101-410-1520-43210 Telephone 219318 10/01/2014 101-410-1910-43210 Telephone 219318 10/01/2014 101-430-3100-43210 Telephone 219318 Total; CTYROSEV Total: CUSTOMON Custom One Ilomes 2013-270 10/13/2014 803-000-0000-22900 Deposits Payable 2013-270 Total: CUSTOMON Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POUR # 27.50 0.00 10;21/2014 Monthly Telephone - Finance No 0000 38.15 0.00 10/21/2014 Monthly Telephone - Planning No 0000 181,75 0.00 10/21/2014 Monthly Telephone - PW No 0000 375.75 3,011.33 5.000.00 0.00 10/21/2014 Refund Escrow - 10356 Tapestry Bend No 0000 5,000 00 5,000,00 DAMON Damon Farbar Associates 24639 10/10/2014 2,024.40 0,00 10/21/2014 LE Avenue - CSAH 17 No 0000 409-480-8000-43150 Contract Services 24639 Total: 2,024.40 DAMON Total; 2,024,40 EMMONS&O Emmons & Olivier Resources Inc 0156562 10/08/2014 897,75 0,00 10/21/2014 T02 - 2014.133 Village Park Preserve 803-000-0000-22910 Developer Payments 0156562 10/08/2014 141.75 0.00 10/21/2014 TO3 - 2014,136 Easton Village 803-000-0000-22910 Developer Payments 0156562 10/08/2014 47,25 0.00 10/21/2014 T04 - 2013.130 Hunters Crossing 803-000-0000-22910 Developer Payrnents 0156562 Total: 1,086.75 EMMONS&O Total: 1,086.75 Enright Enright Robert 10/14/2014 55,00 0.00 10/21/2014 Cable Operations - 10/14/14 PC 101-410-1450-43620 Cable Operations Total: 55.00 Enright Total: 55.00 EXCELEL Excel Electric LLC 2014-00310 10/05/2014 148.50 0.00 10/21/2014 Refund pemiit fee 11815 56th St N 101-000-0000-32280 Electrical Permit Revenue 2014-00310 Total: 148.50 AP - To Be Paid Proof List (10/16/14 - 12:02 PM) No 0000 No 0000 0000 No 0000 No 0000 Page 4 Invoice # Inv Date EXCELEL Total: FERGUSON Ferguson Waterworks, Inc #25 16 110512 09/30/2014 601-494-9400-42300 Water Meters & Supplies 110512 Total: FERGUSON Total: GE1SLING Geislinger & Sons, INC Pay Request 1 10/10/2014 602-495-9450-43030 Engineering Services Pay Request 1 10/10/2014 601-494-9400-43030 Engineering Services Pay Request 1 10/10/2014 409-480-8000-43030 Engineering Services Pay Request 1 Total: GE1SLING Total: GMCONTR G.M. Contracting, Inc. Pay Request 3 10/07/2014 601-494-9400-43030 Engineering Services Pay Request 3 Total: GMCONTR Total: HARDDRIV Hardrives, Inc. Pay Request 3 09/30/2014 409-480-8000-43030 Engineering Services Pay Request 3 Total: HARDDR1V Total: HDSUP PLY HD Supply Waterworks, Ltd, D026695 09/26/2014 601-494-9400-42300 Water Meters & Supplies D026695 Total: D030589 09/26/2014 601-494-9400-42300 Water Meters & Supplies D030589 Total: D03430 09/30/2014 601-494-9400-42300 Water Meters & Supplies D03430 Total: AP - To Be Paid Proof List (10/16/14 - 12:02 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 148.50 1.542.96 0.00 10/21/2014 Meters 1,542,96 1,542,96 276,633.25 20,953.35 59.529.80 357.116.40 357,116,40 330.524,89 330,524.89 330,524.89 669,656,32 660.656.32 669.656,32 2,409.93 2,409.93 1,760.80 1,760.80 201,43 201.43 0.00 10/21/2014 2014.131 39th Street - Street & Sewer 0,00 10/21/2014 2014, 131 39th Street - Water fund 0.00 10/21/2014 2014.131 39th Street Street fund 0.00 10/21/2014 2013.133 LE Ave Trunk WM Improvement 0.00 10/21/2(114 2013.135 2014 Street Improvements 0.00 10/21/2014 Meter 0.00 10/21/2014 Meter 0.00 10/21/2014 Mctcr No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine fi HDSUPPLY Total: 4.372,16 HEMKER Hemker Joan Volksmarch 10/10/2014 650.00 0.00 10/21/2014 Volksmarch Zoo No 0000 204-450-5200-43150 Contract Services Volksmarch Total: 650.00 HEMKER Total: 650.00 HUCKP AUL Huckels Paul Refund 10/14/2014 2000.0.00 10/21/2014 Refund registration No 0000 204-000-0000-36230 Donations Refund Total: 20.00 HUCKPAUL Total: 20,00 HYDRO Hydromcthods 201480503 10/04/2014 2,982.00 0.00 10/21/2014 2015 Street & Utility Feasibility 602-495-9450-43030 Engineering Scrvice,s 201480503 Total: 2,982,00 HYDRO Total: 2,982.00 JANIKING Jani-King of Minnesota, Inc M1N10140450 10101/2014 101-410-1940-44010 Repairs/Main( Contractual Bldg MINI 0140450 Total: JANIKING Total: 326.00 0.00 10/21/2014 Cleaning Service 326.00 326.00 JOHNSON& Johnson & Turner Attorneys 38301 10/02/2014 4,512.50 0.00 10/21/2014 Legal -Prosecution 101 -420-21 50-43045 Attorney Criminal 38301 Total: 4,512.50 38323 10/02/2014 104.00 0.00 10/21/2014 Legal - Library 206-450-5300-43040 Legal Services 38323 Total: 104.00 38465 10/02/2014 46 I .50 0.00 10/21/2014 Legal - RECO properties 803-000-0000-22910 Developer Payments 38465 Total: 461.50 38471 10./02/2014 537.00 0.00 10/21/2014 Legal - Eagle Point 803-000-0000-22910 Developer Payments 38471 Total: 537:00 38595 10/02/20 14 1,890.00 0.00 10/21/2014 Legal - Lennar 803-000-0000-22910 Developer Payments AP To Be Paid Proof List (10/16/14 - 12:02 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 6 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 38595 Total: 1.890,00 38600 10/02/2014 1.720 00 0,00 10/21/2014 Legal - Hunters Crossing 803-000-0000-22910 Developer Payments 38600 Total: 1,720,00 38605 10/02/2014 1,100.00 0.00 10/21/2014 Legal • Wildflower 803-000-0000-22910 Developer Payments 38605 Total: 1,100.00 Various 10/02/2014 2.837.50 0,00 10/21/20 I 4 Legal Services 101-410-1320-43040 Legal Services Various Total: 2,837,50 JOHNSON& Total: 13.162.50 KORBRAND Korb Randy 10/03/2014 I 00.00 0.00 10/21/2014 Library Program - 10/16/2014 206-450-5300.42500 Library Collection Maintenance Total: 100,00 KORBRAND Total: 100.00 LANELIZ Lane Lizabeth Refund 10/1412014 1.012,00 0.00 10/21/2014 Refund permit fee I 01-000-0000-11500 Accounts Receivable Refund Total: 1,012.00 LANELIZ Total: 1.012,00 LANG RON Ron's Inspection Services, LLC 5 10/08120 14 420.50 0.00 10/21/2014 Inspector Services 101 -420-2400-43 150 Inspector Contract Services 5 10/08/2014 51 .52 0,00 10/21/2014 Inspector Services - Mileage 101-420-2400-43310 Mileage 5 Total: 472,02 LANG RON Total: 472.02 LARSON Larson Diesel Service, Corp 140923006 09/23/2014 85,48 0.00 10/21/2014 DOT MN Inspection 09-1 101-430-3125-44040 Repairs/Maint Eqpt 140923006 Total: 85,48 140929017 09/29/2014 632.03 0.00 10/21/2014 DOT MV Inspection & X SMN repair I 0 I -430-3125-44040 RepairsiMaint Eqpt 06-1 140929017 Total: 632,03 140930008 09/30/2014 190.49 0.00 10/21/2014 DOT MV Inspection 14-1 101-430-3125-44040 RepairslMaint Eqpt 140930008 Total: 190.49 AP - To Be Paid Proof List (10/16/14 - 12:02 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 7 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # LARSON total; 908.00 LEOIL Lake Elmo Oil, Inc, 09/30/2014 101-420-2220-42120 Fuel, Oil and Fluids Total: LEOIL Total: LHB LHB 12(1205.00-3 10/08/2014 101-410-1110-44370 Conferences & Training 120205.00-3 Total: I,HB Total: 211,51 0.00 10/21/2014 Fuel 211.51 211.51 500,00 0.00 10/21/7014 ULI Regional Indicators- 2013 Data 500.00 500,00 Lillie Newspapers Inc. Lillie Suburban 007148 10/06/2014 13.20 0.00 10/21/2014 Notice - Nirvana License 101-410-1450-43510 Public Notices 007148 10/06/2014 68.20 0.00 10/21/2014 Notice - Assess Well 4 101-410-1450-43510 Public Notices 007148 Total: 81.40 Lillie Total: 81.40 MARONEYS Maroney's Sanitation, Inc 546529 10/03/2014 109,78 0.00 10/21/2014 Ware Removal - City Hall 101-410-1940-43840 Refuse 546529 10/03/2014 48,30 0.00 10/21/2014 Waste Removal - Fire 101-420-2220-43840 Refuse 546529 10/03/2014 210.63 0.00 10/21/2014 Waste Removal - PW 101-430-3100-43840 Refuse 546529 10/03/2014 210,63 0.00 10/21/2014 Waste Removal Firc 101-420-2220-43840 Refuse 546529 10/03/2014 48.67 0.00 10/21/2014 Waste Removal - Library 206-450-5300-43840 Refuse 546529 Total; 628,01 MARONEYS Total: 628 01 M ENAR DSO Menards - Oakdale 57044 09/29/2014 66.15 0.00 10/21/2014 Shop supplies - tarp 101-450-5200-42150 Shop Materials 57044 Total; 66.15 AP - To 13e Paid Proof List (10/16/14 - 12:02 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 8 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 57615 10/07/2014 50.91 0.00 10/21/2014 Storm water repair materials 603-496-9500-42270 Utility System Maint Supplies 57615 Total: 50,91 57896 10/10/2014 7546 0.00 10/21/2014 Belt Sander Hand wash station 101-450-5200-42400 Small Tools & Minor Equipment , 57896 10/10/2014 24.44 0.00 10/21/2014 Shop supplies 101-450-5200-42150 Shop Materials 57896 Total: 99.90 MENARDSO Total: 216 96 METCOU Metropolitan Council 1038301 10/02/2014 1,550,84 0.00 10/21/2014 Monthly Wasterwaster Service - 602-495-9450-43820 Sewer Utility - Met Council November 1038301 Total: 1,550,84 METCOU Total: 1.550,84 MNRURAL MN Rural Water Association 10/01/2014 601-494-9400-44370 Conferences & Training Total: MNRURAL Total: MONSTER Monster Tree Service 1029 09/15/2014 101-450-5200-44300 Miscellaneous 1029 Total: MONSTER Total: NORTHT00 Bluc Tarp Financial 561036606 09/13/2014 101-450-5200-42400 Small Tools & Minor Equipment 561036606 Total: NORTHTOO Total: OAKDRC Oakdale Rental Center 98776 09/30/2014 101-430-3100-42000 Office Supplies 98776 Total: OAKDRC Total: AP - To Be Paid Proof List (10/16/14 - 12:02 PM) 225.00 0.00 10/21/2014 Membership 225.00 225,00 550.00 0,00 10/21/2014 Trce removal - VFW 550.00 550.00 .354.94 0.00 10/21/2014 Forestry tools 354.94 354.94 18.22 0.00 10/21/2014 Supplies 18,22 18,22 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 9 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # ONE:CALL Gopher State One Call 125818 09/30/2014 304.70 0.00 10/21/2014 FTP tickets - September 101-430-3100-43150 Contract Services 125818 Total: 304,70 ONECALL Total; 304,70 PINKY Pinky's Sewer Service, Inc, 69998 10/01/2014 100.00 0,00 10/21/2014 Pumped 2 tanks - Library 206-450-5300-44010 Repairs/Maint Bldg 69998 Total: 100,00 PINKY Total: 100.00 PLUNKETT Plunkett's Pest Control Inc 3720578 08/01/2014 926,25 0.00 10/21/2014 Pest Control - CH & 34852 Upper 33rd - 101-4 I 0-1940-44010 Repairs/Maint Contractual Bldg 3720578 Total: 926.25 PLUNKETT Total: 926.25 RCM RCM Specialties, Inc 4572 09/22/2014 96.00 0,00 10/21/2014 Spray Patch Materials I 01-430-3120-42240 Street Maintenance Materials 4572 Total: 96.00 4576 09/24/201 4 302.46 0.00 10/21/2014 Spray Patch Materials 101-43(1-312(1-42240 Street M aintenanee Materials 4576 Total: 302,46 4570 09/26/2014 324.78 0.00 10/21/2014 Spray Patch Materials 101-430-3120-42240 Street Maintenance Materials 4579 Total: 324.78 RCM Total: 723.24 RIVRCOOP River Country Cooperative 09/30/2014 192.05 0.00 10/21/2014 Fuel 101-420-2220-42120 Fuel, Oil and Fluids Total: 192,05 RIVRCOOP Total: 192,05 ROTARY LE Lake Elmo Rotary Club 4th Qtr 10/01/2014 101-410-1320-44330 Dues & Subscriptions 4th Qtr Total. AP - To Be Paid Proof List (10/16/14 - (2'02 PM) 135,00 0.00 10/21/2014 Membership Dues - Macleod 135,00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 10 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 4 ROTARYLE Total: 13500 S&T S&T Office Products, Inc. 0 I 095380&5434 10/09/2014 130,72 0.00 10/21/2014 Office Supplies - Admin 101-410-1320-42000 Office Supplies 01Q95380&5434 10/09/2014 10,22 0.00 10/21/2014 Office Supplies - Planning 101-410-1910-42000 Office Supplies 01Q95380&5434 10/09/2014 14.74 0,00 10/21/2014 Office Supplies - Fire 101-420-2220-42000 Office Supplies 01Q95380&5434 Total: 155.68 S&T Total: 155.68 SAFEASSU Safe Assure Consultants Inc, 767 09/03/2014 3,037,00 0.00 10/21/2014 OSHA Training 101-430-3100-44370 Conferences & Training 767 Total: 3,087.00 SAFEASSU Total: 3,087,00 SAMSCLUB Sam's Club 10/04/2014 50.92 0,00 10/21/2014 Firc Prevention Supplies - Open House 101-420-2220-42090 Fire Prevention Total: 50,92 1051 10/10/2014 173.18 0,00 10/21/2014 Volksmarch Drinks Chips 204-450-5200-4315(1 Contract Services 1051 10/10/2014 45,00 0.00 10/21/2(114 Membership Renewal 101-410-1320-44300 Miscellaneous 1051 Total: 213.18 SAMSCI,UB Total: 269,10 SELECTAC SelectAceount 1045264 10/03/2014 8.44 0.00 10/21/2014 Participants fee 9/1-9/30/14 I 01-410-1520-43150 Contract Services 1045264 Total: 8.44 1053563 10/03/2014 8.44 0.00 10/21/2014 Participants fee 10/1-10/31/14 101-410-1520-43150 Contract Services (053563 Total: 8.44 SELECTAC Total: 16.88 SW/WC SW/WC Service Cooperatives C1210-20 7 09725/2014 101 -000-0000-21706 Medical Insurance AP - To Be Paid Proof List (10/16/14 - 12:02 PM) 21,222,01) 0.00 10/21/2014 November Premium No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 11 Invoice # Inv Date C1210-20 7 Total: .SW/WC Total: TASCH T.A. Schifsky & Sons Inc 56811 10/06/2014 101-430-3120-42240 Street Maintenance Materials 56811 Total: TASCH Total, TDS TDS Metrocom LLC 6517798882 10/13/2014 101-420-2220-43210 Telephone 6517798882 10/1312014 101-430-3100-43210 Telephone 6517798882 10/13/2014 602-495-9450-43210 Telephone 6517798882 10/13/2014 601 -494-9400-4321 0 Telephone 6517798882 Total: TDS Total: TKDA TKDA, Inc. 002014003257 10/08/2014 601-494-9400-43030 Engineering Services 002014003257 Total: TKDA Total: TOTALMEC Total Mechanical Services, Inc Pay Request 5 10/08/2014 601-494-9400-43030 Engineering Services Pay Request 5 Total: TOTALMEC Total; TOWNCTRY Town & Country Cleaning Co 1014535 10/01/2014 206-450-5300-44010 Repairs/Maint Bldg 1014535 Total: TOWNCTRY Total: AP - To Be Paid Proof List (10/16/14 - 12:02 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 21.222,00 21,222.00 172,50 0.00 10/21/2014 Asphalt 172.50 172,50 89.41 0.00 10/21/2014 Analog Lines - Fire 215,68 0.00 10121/2014 Analog Lines - PW 82.46 0.00 10121/2014 Analog Lines - Li0 Station alarms 43.23 0.00 10;21/2014 Alarm - Well House 2 430,78 430.78 673.85 0.00 I 0/21/2014 2013.133 LE Ave Watennain 673.85 673.85 263,097,75 0.00 10/21/2014 2013.132 Puinphousc 4 263.097,75 263.097.75 215.00 0.00 10/21/2014 October Cleaning - Libray 215,00 215,00 No 0000 0000 No 0000 No 0000 No 0000 No 0000 N o 0000 No 0000 Page 12 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine WAS-SHER Washington County 77946 10/01/2014 473.75 0.00 10/21/2014 Code Red 101-420-2100-43150 Law Enforcement Contract 77946 Total: 473.75 WAS-SHER Total: 473.75 WASH-REC Washington County P265895 10/07/2014 46.00 0.00 10/21/2014 James & Susan Hippel #3999771 101-410-1910-42030 Printed Forms P265895 10/07/2014 46.00 0.00 10/21/2014 Thomas & Amy O'Neill #3999772 101-410-1910-42030 Printed Forms P265895 Total: 92.00 WASH-REC Total: 92.00 WASHCONS Washington Conservation Dist. 3018 09./30/2014 603-496-9500-44370 Conferences & Training 3018 Total: WASHCONS Total: WASRADIO Washington County 79550 09/26/2014 101-430-3100-43230 Radio 79550 Total: WASRADIO Total: WHEATON Wheaton Joseph 20141005 10/05/2014 101-000-0000-20802 Electrical Permit Fees Payable 20141005 Total: WHEATON Total: No 0000 No 0000 No 0000 556.25 0.00 10/21/2014 3rd of 4 billings for Shared Educator No 0000 556.25 556.25 300.03 0.00 10/21/2014 800 Radio Fees 300.03 300.03 1,927.27 0.00 10/21/2014 Electrical Inspection Services 1,927,27 1.927,27 Whitcani White Anita 10/08/2014 65.31 0.00 10/21/2014 Cable Operations 10/7/14 CC 101-410-1450-43620 Cable Operations 10/08/2014 101-410-1450-43620 Cahle Operations Total: 90.31 Whiteani Total: 90.31 AP - To Be Paid Proof List (10/16/14 - (2:02 PM) 25.00 0.00 10/21/2014 Cable Operations 10/7/14 CC Bonus No 0000 No 0000 No 0000 No 0000 Page 13 Invoice # Inv Date XCEL Xcel Energy 09302014 09/29/2014 101-450-5200-43810 Electric Utility 09302014 09/29/2014 602-495-9450-43810 Electric Utility 09302014 09/29/2014 101-430-3160-43810 Street Lighting 09302(114 09/29/2014 101-430-3160-43810 Street Lighting 09302014 09/29/2014 101-420-2220-43810 Electric Utility 09302014 09/29/2014 101-410-1940-43810 Electric Utility 09302014 09/29/2014 10 I -430-3160-43810 Street Lighting 093(12014 09/29/2014 101-410-1940-43810 Electric Utility 09302014 09/29/2014 101-450-5200-43810 Electric Utility 09302014 09/29/2014 101-450-5200-43810 Electric Utility 09302014 09/29/2014 101-450-5200-43810 Electric Utility 09302014 09/29/2014 601-494-9400-43810 Electric Utility 09302014 09/29/2014 101-420-2220-43810 Electric Utility 09302014 09/29/2014 101-430-3160-43810 Street Lighting 093(12014 09/29/2014 101-450-5200-43810 Electric Utility 09302014 09/29/2014 602-495-9450-43810 Electric Utility 09302014 09/29/2014 602-495-9450-43810 Electric Utility 09302(114 09/29/2014 101-450-5200-43810 Electric Utility 09302014 09/29/2014 101-430-3160-43810 Street Lighting 09302014 09/29/2014 101-430-3160-43810 Street Lighting 09302014 09/29/2014 101-450-5200-43810 Electric Utility 093020 14 09/29/2014 101-450-5200-43810 Electric Utility AP To Be Paid Proof List (1 0/16/14 - 12:02 PM) Amount Quantity Pmt Date Description 5150 73.17 34.22 27.99 304.85 339.00 33.28 249 12 12.18 44,38 36,68 1,915.49 300.36 44,04 79,95 21,41 I 7.75 26.64 1,839,48 30,05 14,56 48,95 0.00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0,00 10121/2014 0.00 10/21/2014 Legion park Lift Station Traffic lights Street Lights Fire 2 0,00 10/21/2014 CH 0.00 10.'21/2014 Traffic Lights 0.00 10/21/2014 CH 0.00 10/21/2(114 0.00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0,00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0.00 10/2112014 0.00 10/21/2014 0.00 10/21!2014 0,00 10/21/2014 0.00 10/21/2014 Tennis Courts Parks Building Pebble Park Wells 1-2 Fire 1 Traffic lights Arts Center Lift Station Lift Station Legion Park Street Lights Traffic VFW VFW Reference Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 14 Invoice # 09302014 101-430-3100-438 09302014 601-494-9400-438 09302014 101-430-3160-438 09302014 206-450-5300-438 09302014 602-495-9450-438 09302014 601-494-9400-438 Inv Date 09/29/2014 10 Electric Utility 09129/2014 10 Electric Utility 09/2972014 10 Street Lighting 09/29/2014 10 Electric Utility 09/29/2014 10 Electric Utility 09/29/2014 10 Electric Utility 09302014 Total: XCEL Total: ZACK Zack's. Inc. 29893 09/22/2014 101-430-3100-42150 Shop Materials 29893 09/22/2014 601-494-9400-42270 Utility System Maintenance 29893 09/22/2014 101-430-3100-42400 Small Tools & Minor Equipment 29893 Total: ZACK Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 682.44 26.26 13,03 543,72 199.62 Ill 21 7,121.33 7,121.33 83,76 309.12 119.98 512.86 512.86 Report Total: 1,724,469.82 AP - To Be Paid Proof List (10/16/14 - 12:02 PM) 0.00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 0.00 10/2112014 PW Water Tower 2 Speed Sign Library Lift Station 0.00 10121i20 I 4 Pumphouse 0,00 10/21/2014 0.00 10/21/2014 0.00 10/21/2014 Shop Supplies Marking Paint Rakes/Shovels No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No 0000 0000 0000 Page 15 Accounts Payable To Be Paid Proof List User: PattyB Printed: 10/14/2014 - 1:26 PM Batch: 005-10-2014 Invoice # Inv Date Amount Quantity Pmt Date Description Reference HUCKELS Huckcls Kari 10142014 10/14/2014 500,00 0.00 10/14/2014 Volksmarch Raffle 204-450-5200-43150 Contract Services 10142014 Total: 500.00 HUCKELS Total: 500.00 Report Total; 500,00 AP - To Be Paid Proof List (10/14!I4 - 1:26 PM) Task Type PO # Close POLine # No 0000 Page 1 City of Lake El o 2 # 1 1.1 Th"r # ~ y0K8arter Financial Snapshot Snapshot is a quarterly report produced by the Administration of Lake Elmo to summarize the current financial condition of the City of Lake Elmo. The purpose of Snapshot is to report current financial performance metrics of the Lake Elmo for the City Council and the broader public as whole; and to provide specific analysis in key areas ofoperation and growth, Council and the broader public are encouraged toreview the more specific monthly financial reports provided by the Finance Committee for a detail of individual revenues and expenditures. Financial Security The City mf Lake Elmo has anwncleo' atedYund balance of $4,655,093 etthe end ofQ3in2O14 vs.a balance of$4,l7],217atthe end ofC[3in2Ul3. xi�s ��Tl 04�������r��re. Thustherai0yJaw fund has been reduced by $240,000 ($3,930,093 or 116% of the annual operating budget), but continues to be well above the 50% required by the City's adopted financial policy and almost 3X of what is reasonably required bythe rating agencies. hadd[timn'ths{]/y'sdebtsrrvicpis1�, I14,UOO|ar�mat�{� hren/|of32Ol4thaninO3of2O15. This |sdue tothe close monitoring ofproject enpenditures which result inthe cost savings being moved tothe related debt service accounts upon project dosenut. 2014 Budget Performance To Date � The City of Lake Elmo has collected .I3Y6 in additional /evenuF than budgeted to date at P97,677-81 with increase; seen in the area of fiscal disparities (590/444.17), Building Permits ($31,G79.58),and Plan Check Fees ($32,373.73). |t|aanticipated that the City will exceed its non ad valorem tax budgeted revenue by upwards of 8%. On the expense, side government operations are at with planned increases in the public safety (+1.3596) and public works departments (+5.3YS). Administration was under budget by.74% and Parks was under budget by 2.44%. With asecond ad valorem tax payment due and project vvorkvvrappinQup,expectationsarethatthe[ityvxi||conne|n $45,000to $50L000 under budget based on a predicted unseasonably vvann November. (Note this is after repaying the final amount owed onthe internal loan) Variable Costs In 2014, the City concentrated on controlling variable costs in three main areas: insurances, legal fees and Utilities Vnmwmance— Health Insurance costs remained stable due to a 0Y6 premium increase in 20I4 while Dental insurance increased by the annual 4% cost of living increase (same increase for the last three years). The increase in costs from 2013 to 2014 represents the increase due to staffing increases budgeted to handle the planned growth in 2014. The City /s expected to receive reduction in premiums of 2'5% in 2015 due to a third year ofreduced utilization of health services by staff. (Note: a quick survey ofarea governments show a range of increases in health insurance between 8'17Y6\.The City's worker comp premium has remained flat asit continues to |ovve[ its modification rating well below 1.0 (.68) and genera/ liability insurance is Z]96lower year todate. Legal Fees —With the exception of general legal work, the City has remained unencumbered by litigation in2Ol4.With 7596mfthe year complete, the City has only expended 47.696ofits budgeted funds for legal services at$Z8,56ldollars —ofive year low. Engineering Services — The adoption of the escrow agreements and the shifting of engineering costs into assessable projects havetakentheengineehngburdenof[ofthe general fund and placed itonthe end users. Engineering services are down inthe Planning & Zoning function (3.56Y6 $I0,291), but is up in the Building Inspection and Public Works function by $4,158for a net savings $6,133. Stabilizing the utility funds has also been a priority in 2014 as the City prepares to serve two distinct water / sewer districts. The Water fund is at a balance of $1,460,449 (which includes $302,000 of water access charges as ufg/lO/ZQ14\. Tke City 6as *ecured $1.455 roiU)on in advanced vve1er payments to extend dle Lake EIrno we1er rna)n to 1he 1921 corridor. In addition, t prti,.�nnon\ns t ebomhsD(urhe|nvvmu0»vZ, tm rnrin/no Iectdia1shn*(daUop' fo/ addbiona> VVA{ revenue which can result in a reduction of water rsJes, The sewer fund balance was at a $38,682 deficit at this time last year due to the City cost sharing some of the expense on the Olson Lake Trail sewer project, The balance now stands at $1,057,011 with the majority of the funds representing CIP borrowing proceeds, and $252,000 in collected sewer access charges. In addition, the City of Lake Elmo has reduced the number of storm water utility fee appeals from 42 in 2012 to 1 in 2014 and has stabilized the storm water account at a four year high of $350,884 as the City prepares to comply with its IVIS4stn[nn water permit. AN utility funds are segregated and expenses are more accurately reported than they had been [nthe past. LibraryFund The City of Lake Elmo Public Library is in its third of its existence which has allowed for a dear picture of the cost of doing business. Currently, the library has a fund balance of $110'798. Throu�h[\�of2O14'oper�tin�expensesvveredovvn$3O,l87inIO14,buttheadditiona|ofafuU � operating time librarian will cause expenses to normalize. The City continues to work with Washington County on the Parkland Dedication The Parkland Dedication Fund is as healthy as ever, beginning the year with o fund balance of $891,050.54 and ending [}3 uf2O14 at $859,761.59 —vvhi|e spending $259,803 on new pork equipment for two parks new maintenance equipment and new signs. Currently there is an $80i000 cost sharing obligation due to the Stillwater Joint School District fora tennis court project at Oakland Junior High School — reducing the defacto balance to$77g,76l.59 The Business of Growth To date the City has issued 20 new home building permits at m value of $11L952,684at an average home value mf$597,504. This is 8 homes less than in 2013tota| but only approximately $60,000 |gSs in overall value ($12,578,294). This is primarily the result of two large Connrngrda| projects that are well under way in the 1-94 corridor which were not budgeted for in 2014, Also, itisexpected that Lennar will be delivering 15-20 new home permits before the end of the year and that both Ryland and Hammes will submit 4-0each aswell. The City of Lake Elmo, IVIN continues to perform strong financially in the midst of the challenges access of new growth and the installation of critical infrastructure. To date (odj/stedfro/n the _-` 9/30/2O24 noted in the utility section above) —the City has collected ��455,OOO in water . � . . ' . ^�- charges, $318,000 in sewer access charges, and $258,507 in parkland dedication funds due to growth. The total growth -related fees which have been collected equal $1,031,560 YTD and it is anticipated that anadditional $350LQ00 ofWACS&KSACS will bereceived before year end. the Old Villag Growth Paying for Growth ow To offset the cost tothe taxpayers ofnew growth, the [bv has employed escrow agreements and developer agreements to cover review cost for the Community Development Department, Contract Engineering, Legal Services and other contract services needed to review plans for growth. To date, the City has collected $161,500 at the end of Q3 2013 from 10 development projects to offset review costs. In addition, the City has secured agreements via grants easements / developer's agreements from new growth to build 5m Street — totaling over $6.5 million —thnuugh Section 34 and east of Lake Elmo Avenue, In Q3,the City ofLake Elmo was able to secure waiver ofassessment appeals and the necessary easement for 80% developer / land owner security for the 39 m Street / Eastern Sewer Line. The oversizing of the water main associated with this projected is expected to save the City $1.7 million as /t eliminated the need fora water tower and the eastern sewer line will reduce current homeowners cost to install sewer in e. M with the Met Council removed the risk of $1.5 million in wastewater inefficiency fees mandated M ^t^���^U��� Risk — by the agreement and potentially $4,5 million over the life of the MOU. Analysis by the [brnnnunbv Development Department notes that the elimination of the (]U Cash Flow on Downtown Borrowing The [kv of Lake Elmo has worked out a 4'5 year interest free financing plan for the 2015-2016 reconstruction of Lake Elmo Avenue and the County will assume more of the storm water costs due to the positive impact on both CSAH 17 and Highway 5. In addition, the City will working with the Valley Branch Watershed District to obtain grant funded for storm water reuse as it pertains tnthe down town drainage plan. Grant in Aid Funding The City continues to explore grant funding opportunities in the following areas: Washington County Gateway Planning Grant, East Metro Strong Economic Development Grant, %cel Economic Development Grant for Burying Utilities, USDA TI IE (ATV OF LAKE ELMO AY•R COUNCIL CO U ICATION DATE: October 21, 2014 CONSENT ITEM #3 MOTION AGENDA ITEM: September 2014 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee SUGGESTED ORDER OF BUSINESS: Introduction of Item ............... ...... ........... . ...... ............ City Administrator Report/Presentation... ...... .......................................City Administrator Questions from Council to Staff. ...... .. ..... ....... ........ ............... Mayor Facilitates Call for Motion ............................................. ........ ..... Mayor & City Council Discussion ........ ................................................. ........... Mayor & City Council Action on Motion.. ..... ........ ........ ..... ..................................... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the September 2014 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of September 2014 reflecting the monthly and year to date detail, comparing the actual results to the 2014 Budget. -- page 1 -- City Council Meeting [Consent Agenda Item 5] October 21, 2014 GENERAL FUND: The most significant budget to actual variances are highlighted below: Revenues: • Building Permit revenue for the month was 126% above budget bringing the year to date results to 25% better than budget. This was primarily due to two large commercial projects which were permitted in September and not included in the 2014 budget. There were three new home starts in September bringing the year to date new home starts to 20 compared to 28 in 2013 and 25 in 2012. Although fewer homes, the valuation amount to date is very close to 2013 due to the average home values being greater than the values used to estimate revenues in the 2014 budget. In addition, two new commercial building permits were issued in September at a combined value of $4.2M. • State fire aid monies were budgeted to be received in September as in prior years, however the funds were not received until early October resulting in the budget variance. • Zoning and subdivision fees are above budget for the month due to the budget assuming there would be very few zoning exceptions requested. In September there was a developer exception requested resulting in revenue for the month being slightly above budget and being $14.6k ahead of budget on a year to date basis. • Plan check fees for the month are 218% better than budget and the year to date results are 51% better than budget as a result of the commercial activity mentioned previously which was on included in the 2014 budget. Expenses: Most departments were at or below budget for the month due to the on -going diligent management of expenditures to the bottom line. A few items to note: • Administration — General administration legal expenses continue to be under budget for the month by $3k resulting at year to date expenses being $16.4k below budget. This is a result of minimal litigation activity, the majority of the legal expenses being recoverable through developer offset of escrows, as well as utilization of our City Clerk where possible to assist to save costs. In addition, as mentioned last month, a temporary employee was utilized to cover the front desk in the absence of the full-time employee. The impact for this is reflected both in the salaries being less than budgeted and offset by the contract services expenses being greater than budget since this was not budgeted in contract services expense. • Fire — Repairs and maintenance of equipment for the month was $15.2k greater than budget for the month. This is primarily due to the annual equipment inspections being budgeted to be spread out throughout the year and they were all completed in September. On a year to date basis these expenses are $35.7k greater than budget which also includes the unforeseen emergency repair of the ladder truck approved by the City Council in addition to various other smaller equipment repairs necessary due to the age of the City Fleet. -- page 2 -- City Council Meeting [Consent Agenda Item 5J October 21, 2014 • Public Works — The part time salaries are $3k higher than budget for the month due to all salaries being budgeted in the full time salary line item. On a year to date basis, the sum of the two salary expense lines are above budget due to the extra costs for snow removal as well as the summer focus on street repairs. • Building Inspection — Inspector contract services are slightly above budget for the month due to support being needed due to the two large commercial projects which began in September. • Public Works — Engineering support services for the month were higher than budgeted due to right of way work being needed primarily due to development and project related activity. These costs are recovered through the fees charged to the vendors. • Streets — The street maintenance contract services expenses are higher than budgeted for the month by $3k due to Washington County billing the City for street striping services. On a year to date basis the contract services expense is $16k above budget due to the following expenses incurred which were not budgeted for — spray patcher ($9k), curbs in Tapestry development ($4k) and the WA Cty street striping ($3k). LIBRARY FUND: Revenues: • Rental income is slightly below budget for the month due to one of the renters paying their rent for September in early October. On a year to date basis, the rental income is slightly below budget due to the library deciding to no longer rent out one of the previous rental offices due to needing the space. Expenses: • Library Collection Maintenance (books, dvd's and other library service items) is above budget for the month and year to date based on an active push to expand resource materials at the library for patron use. • Information Technology costs were budget in September but nothing was spent. This is merely a timing issue between when budgeted and when paid. • Repairs and maintenance -building is above budget on a year to date basis due to the roof repairs being necessary and completed in the summer months. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached September Financial Report. ATTACHMENT: 1. September Financial Reports -- page 3 -- Ciry of Lake Elmo 2014 Bv Month Flo_d_get to .ActuAt _cmnparti (lye For the month ending September 30, 2014 101-General Fund Simwriary Bv Department loairzola Full Yeor MONTH YTD DEPT 410 - GEN'L GOV'T BUDGET ' BUDGET ACTUAL Variance (S) Variance (%) BUDGET ACTUAL Variance (5) Variance (%) 2014 % to date Month Month Month Month YTD YTD YTD YTD REVENUE Total Revenue 3,303535.00 55.63% 71,450.00 95,624.06 24,174.66 33.83% 1,835,370.58 1,837,677.85 2,307.27 0.13% EXPENSE Total Mayor & Council 45,26932 45.64% 325.00 2,709,78 (2,384.78) -733.78% 30.891.66 20,662.34 10,229.32 33.11% Total Administration 396,538.62 79.74 % 27,692.70 19,103.65 (1,410.95) -5.10% 298,297.89 316,190.47 (17,892.58) -C00% Total Elections 13,350,00 41.59% 0.00 651.07 (651.07) -100.00% 7,325.00 5,552,01 1,772.99 24.20% Total Communications 79,129.53 86.90% 7,678.48 6,771.66 906.82 11.81% 59,032.37 68,760.12 (9,727.75) -16.48% Total Finance 156,285,12 78.69% 9,960.24 8,919.20 1,041.04 10.45% 122,482.78 122,975.64 (492.86) -0.40% Total Planning A Zoning 273,059.23 66.72% 22,958.41 22,903.82 54.59 0.24 % 198,479.82 182,179.40 16,300.42 8.21% Total Engineering Services 48,000.00 66.13% 4,000.00 4,787.46 (787.46) -19.69% 36,000.00 31,743.64 4,256.36 11.82'/. Total City Hall 27,133.16 70,17% 2,233.32 2,753.63 (520.31) -23,30% 20,333.20 19,040.56 1,292.64 6 -3 6 % Total General Government 1.038,764.98 73.85% ... 74,84815 78,600.27 7 2. 2 -5.01% 772,842.72 767,104.18 5,738,54 0.74 % DEPT 420 - PUBLIC SAFETY Total Police 500,000.00 Total Prosecution 5E000.00 Total Firc 399,655.82 Total Fire Relief 37,323.50 Total Building Inspections 157,601.95 Total Emergency Communications 5,800.00 Total Animal Control 6,282.08 Total Public Safety 1,157,663.35 51.09% 71.13% 76.97% 0.00% 74.09% 58.16% 81.15% 0,00 4,250.00 27,890.97 0.00 11,927.24 0.00 500.00 44.568.21 0,00 0,00 0.00% 4,772.50 (522.50) -12.291/4 57,156,65 (29,265.68) -104.93% 0.00 0.00 0,001/4 13,132.33 (1,205,09) -10.10% 0.110 0.00 0,00% 710.00 (210.00) -42,00% 75,771.48 (31,203,27) -70.01% 250.000,00 255,472.78 (5.472.78) -2.19% 38,250.00 36,276.25 1,973,75 5. I 6% 299,446.93 307,622.86 (8,175.93) .2.73% 0.00 0.00 0.00 0.00% 116,7118.53 116,767.97 20.56 0.02% 5,800.00 3,373.08 2,426.92 4 1 . 84 % 4,682.08 5,104.00 (421.92) -9.01% 714,967.54 724,616.94 (9,649.40) -1.35% Summary). MONTH YTD BUDGET ACTUAL Variance(S) Variance(%) BUDGET ACTUAL Variance() Vonance C/O DEPT 430 - PUBLIC WOFtKS Month Month Month Month YTD YTD YTD YTD Total Public Works 386,269,42 77,46% 27,658.91 35,558.93 (7,900.02) .28.56% 293,661,55 299,221.52 (5,559,97) -1,89% Total Streets 16,800.00 246.24% 1.300.00 5,79L03 (4,491.03) -345.46•4 12,600.00 41369.11 (28,769.11) -228.33% Total Ice & Snow Removal 96,000,041 61,39% 500,00 579.26 (79.26) -15.85% 64,000,00 58,932.51 5,067,49 7.92% Total Street Lighting 28,800,00 57,23% 2,400.00 2,02L18 378.82 15.78% 21,600.00 16,483.18 5,116,82 23.69% Total Recycling 7,40,0.00 70.60% 0.00 141.34 (14134) -100.00% 7,400.00 5,224.43 2,175.57 29.40% Total Tree Program 5,000.00 107.00% 1,250.00 0.00 1,250.00 100.00%, 6,250.00 5.350.00 900.00 14.40% Total Public Works 540,269.42 7 8 . •A , 33,10L91 44,091.74 (10,992,83) -33.17% 405,511.55 426,580.75 (21,069.20) -5,205'e DEPT 450 - CULTURE, RECREATION Total Parks & Recreation 206,836.63 76,53% 15,987.49 19,196.95 (3,2119.46) -20.07% 162,259.11 158,293.04 3,966.07 2.44% SUB TOTAL NET INC OVER F.XP 360,000.00 -66.37% (97,062.76) (122,036-18) 73,321.74 -75.54% (220,21034) (23/1,917.061 23,321.26 -10.59% DEPT 460 - CONEP ADJ 0.00 0,00%. 0,00 0.00 0.00 0.00% 0.00 0.00 0.()0 ()SKr", DEPT 490 - CONTINGENCY FUND 0,00 0,00% 0.00 o oo o on o 00% 0.00 0.00 0.00 000% TRANS TO CITY PROJ FUND (STREETS) 160,000.00 0.00% 0.00 0,00 0.00 0,00% 0.00 o.on 0,(0 0.00°4, DEPT 493 - OTII FINANCING 200,000,00 0.00% 0,00 U.00 0,00 0.00% 0.00 Roo moo m00% GRAND TOTAL ALL DEPTS 3,303,535.00 62.86V% 16 12.76 217,660.44 , (49,147.68) -29.17% . 2 2,076,594.91 ( ,013.99) -1.02% ... Net Income over Expenses 97 062.7122 03630 (24,973.62) .73% (738,9)7.06) (18,706.72) -8.49% Summary_2 City of lake, Elino 2614 By Month litidzct to Actual Comparative bajlig_ruprilh ending Scolcmhd 30. 20121 I 01-60tMI.Thind Detail 01 0-t-P.Ir,T0SLI) DEPT 410 - GEN% GOV'T REVENUE Current Ad Valorem Taxes Delinquent Ad Valordo Taxes Mobile Home T. Fiscal Disparities Pcnalty& interest on Taxes Liquor License Wadcbauler Litton. General Cimtraclor License Healing Contractor License lacktoppic g Contractos License Building Permits Building Re -inspect Fees Ilealing Permits Plumbing Pennies Sewer Permits Animal License ▪ Permits (R)W) Burning Permit Massage Therapy Licenses Electrical Permit liorocs.1Crcdit MSA-Maintenence S tale Fire Aid PERA Aid Grovel las Rec}rling Grant Misc Smic CA rant/S iircbarge Res Cable Franchise Revenue Zoning Si Subdivision Fees Plan Cbcck Fees Sale of Cnrnes, Books, Maps Assessment Search,, Clean Up Days Cable Operation Rcinabursernent Fines Miscellaneous Permils Miscellaneous Revenue Internal Charges Initn...0i Earnings Donations TOW Revenue 10/21101-1 Full Year MONTH YTD BUDGET - BUDGET ACTUAL Variance (5) Variance (%1 BUDGET ACTUAL Variance (S) Vari,00e (%) 2014 % to date Month Month Month Montb YTD YTD YID YTD 2,565,090.00 20,000,00 8,000,00 120,000.00 5,180,00 3,000.00 0.00 165.00 6,650.00 0.00 170500.00 0.00 15,600,00 9,000.00 485.00 1,991.00 11,000,00 3,350.00 150.00 0.00 0,00 911,022,00 41,500.00 2,749,00 0.00 15,500.00 1,150,00 42,852.00 1,250,00 82.000.00 206,00 1,7-65.00 3,009.00 1,950,00 48,900,00 0.00 2,400.00 1,600.00 20,090.00 0.00 3,303,535,00 45A6% 0.00 0,00 0.00 0,00% 1,282,50000 1,165,956.51 (116,54349) -9.09% 3/.76% 0,00 0.00 0,00 0.00% 10,000.00 7.551.53 (2,448.47) -24.48% 71.92% 0.00 0.00 0..00 0.00% 4,000.00 5,753.84 1,753.84 43.85% 7537% OM 0,00 0.00 0.00% 60,000,00 90.444,17 30,444.17 50 74% 7.23% 0.00 0.00 0.00 0.00% 2,590,00 374.52 (2.2(5.48) -85.54% 0.00% 0.0)) 0.00 0.00 0.00% 3,000.00 0.00 (3,000.00) ,.400.60%,, 100009'. 0,00 0,00 0.00 0.00% 0.00 1,080_00 1,080.00 100.00% 6961% 0,00 50,60 50.00 100.00% 165.00 100 00 (65.00) -39.39% 61.95% 500.00 460.00 (40.00) -8.00% 5..150.00 4,12000 (1.030.00) -20.00% 0.043% 0.00 000 0.00 0.00% o.(x) asx) am 0.009' 92,19% 17,500.00 39,515.20 22,015.20 125.80% 125,500,00 157,179,58 31,679.58 25,24% 100,00% 0,00 50.00 50.00 100 00% 0,00 500.00 500,00 100.00% 110.92% 1,300.00 4,771.22 3.471.22 267.02% 11.700.00 17,303.72 5,603.72 47,90% 151,581-'. 500,00 3,627,19 3,127_19 625.44% 7,500.00 13,642.19 6,142,19 81.90% 0.0094 0,00 0„00 0.00 0.00% 485.60 0.00 (485,60) • 100,00% 121.97% 100.00 105.00 5.00 5,047% 1,041.00 2,428.50 587.50 31.91% 170,94% 1,000.00 6,759.80 5,759,80 575.9894 7,000,00 111,803,30 I 1,803,30 168,62% 39.10% 150.00 250.00 100.00 66.67% 2,900.00 1,310.00 (1,590.00) -54.83% 0.00% 0,00 0.00 0.00 0.00% 150.00 0.00 ((50.00) -)(X).005i, 100,00% 0.00 568.92 568.92 100.0094 0.00 3,635.43 3,635.43 100.00% 0.00% 0.00 0.00 0.00 0.00% 0,00 0.00 0.00 0.00% 00094 0.00 0.00 000 0.007. 0,00 0,00 0.00 0,00% 311.500.(8) 0.00 (38.500.00) .i 100 WA 41,500,00 0.00 (41,500,00) moon% 50.0094 0.00 0.00 ofx.) 0.0094 1.374.50 1,374.50 0.00 0.0411/4 0.009'. 0.00 0.00 0.00 0.00% 0,00 0.00 0.00 0.00./a 100.00% 0 00 000 0,00 0.0094 15.500.00 15500.00 0.00 0.00% 9055.04% 0.00 0.00 000 0,0094 99,172,00 104,132 94 4.960 94 5.00% 97.0894 0.00 0.00 0.00 0.9094 42.851.98 41,601.71 11,250.271 .2.9294 1250.88% 500.00 1250.00 750,00 15060% 1,000.00 15.635.95 14,630,95 1463.60% 116.19%. 7,000.00 22299-13 15,299.13 218.56% 63,000.00 95,273.73 32.273.73 51.2394 133.74% 0,00 41,50 41,50 100.00% 206,10 275,50 69.40 33,67% 5933% 100.60 105,00 5.00 5,0050 985.00 765.00 (220.00) -22.34% 75.93% 0,00 0.00 0.00 0.00% 3,000(0 2,270 00 (722.00) -24.0794 39.68% 500.00 0.00 (500.00) -1 00.00% 1,700,00 773.75 (926.25) -54,4994 7225% 3.500.00 4,351,41 851.41 24.33% 37,500.00 34,729.44 (2.770.56) -7.39% 0.00% 0.00 604.14 604,14 100,0e94 0.00 8,104.14 8.104.14 100,00% 186.01V• 200.00 0,00 (200,00) - I 00.00% 1,800.00 4,464.35 2,64435 148.0294 45115% 100.00 64.00 (36.00) 1,300.00 734.00 (566,00) -43.54% 53.769'. 0.00 10,751.55 10,751.55 100.00% 0.00 10,751.55 10,751.55 0.00% 100.00% 000 0,00 0.00 0,0094 0.00 11.100.00 11,100.00 100.00% 55.63% 71,450.00 95,624.06 24,174.06 33.013% 1,11.35,370.511 1,137,677.85 2443127 0.13% YTD variance notes Based on actual amound collectod by WA Cty Prepaid in 21113 rather tbao early 2014 as budgcted 3 new bolus- starts and 2 new con ial dans Due to 1.94 expansion; ROW City share tinly (25°A) S3k Budgeted in error, funds rec'd in 2013 were fin: r47[icfssn Grunt fimds na.-eived 6.15114 ONR trail grooming funds of tilk Cable franchise revenue received May 1s1 Developer inning exceptions; Conditional Use Permits Due to commercial activity in September uot budgct0d August includes 57,500 for fuel lank px-rrail (Kwili Trip) Fewer library card reimb than budgeted Mandl equals YID interest aecn.131 per FC rcquesl Donation from LE Jaycees (Belong in event fundr) EXPENSE 1110 Mayor & Connell PT Salaries FICA Contributions Mod -leant Contributions Workers Compensation Miscellaneous Dn & Subscriptions Conferences & Training Total Mayor & Council Full Year M(INTFI YTD 131.117(3E1 BUDGE 1 .3(-11 t Al. Variance (5) Vari2OCV OM BUDGE! ACTIIAL Variance IS) Variance (%) 2014 % lo date Month Month kiontb Month YTD YTD Yin SID 75.690.00 50.00% 0.00 0.00 0.100 0.0094 12,845 00 12,845.00 0.00 0.0055 1,592.78 50.00% 0.00 000 0.00 0.00(4 796.39 796.39 0,00 0 .00% 372,54 50.00% 000 0.00 0.00 0,00% (86,27 186.27 0.0(1 0M94 300.00 10.70% 0.00 32.10 (32.10) .100.00% 300.00 32.10 267,90 803(1% 800.00 0.00% 75,00 0,00 75.00 100.00% 500.00 0.00 500.00 100.0094 5.000.00 1446% 0.00 0.00 0.00 0.00% 5.000 00 727.90 4,272 10 85.44% 10,514.00 57.78% 0.00 2.677.68 (2.617,68) •100.00.4 10,514.00 6,074.68 4,439.32 42,221: Include; Memberships: annual I MC paid in Septembur 1,000,00 0.00% 250.00 0,00 250.00 100,00% 750.00 0.00 750.00 100.00% 45,26932 45,64"4 325.00 2,709.78 (2,384.78) -733.78% 30,891.66 20,662.34 10,229,32 33.1 1 •/ii 1320 - Administration FT Salaries 176,384.00 68.57% 13,568,00 10,791,46 2,776.54 20.4694 128,896.00 120,944.07 7,951.93 6 17% PER!. Contributinns 12,505.02 70.1194 983.68 782.36 201.32 20.4794 9,203,55 0766.71 43604 4,757/. 1CMA Contributions 0,00 030./. 0 00 0.00 0.00 000% 000 0.00 0.00 600% FICA Contributions 1(1,603.92 67.18% 04 1.2 2 644.72 196.50 23.36% 7,825.61 7,124_11 701.50 8,96% Medicare Contribidioa s 2,479.96 67.18% 196,74 150.79 45.95 23.36% 1,830.19 1,666.09 164.10 8,97% lies16017ental Insurance 47,636.00 68.39% 3,71600 3,62000 96110 7.5894 34,774.00 32,58600 2,194.00 63194 Unemployment Benefiis 0.00 0.00% 0.00 000 0,00 0,00% 0.00 0.00 000 0.0094 Workers Compensation 1,000.00 9538% 0,00 814.40 18(4,40) -100.00% 1,00000 953,77 46.23 4.62°I, Office Supplies 6,000.00 /12.9494 500.00 938.05 (438,05) 40.61% 4.500.00 4,976.69 (476.691 .10.5994 Printed Enrms 0.00 100.00% 0.00 0.00 0.00 0.00% 0.00 1311.00 ((38.00) -100.00% Legal Services 60,000,00 47,60% 5,000.00 1,839.50 3,160.50 63.21% 45.000,00 28,561,75 16,438-25 .36.53% Under budget. due lo City Clerk ability ko cover some actisity Newsletter(Websi(e 0.00 100.00% 0.00 563,00 (56).00) -100.00% 0,00 7,22460 (2,224.00) *100,00% Assessing Services 30,500.00 89.95% 2,000.00 2.300.00 150(000) -25.00% 19.500.00 27,435.39 (7,935.39) -40.69% Infonnation Technology 0.00 100.00% 0.00 0.00 0.00 0.00% 000 1,322,02 (1,322.02) -100.00% Comp upgrades appr by CC Contract Services 0.00 100.00% 0.19 5,4 15,45 (54(5.45) -100.007/. 0.00 33.923.05 (33,923.05) -100,0094 I eg Lobbyist appr by C(' & Temp .5,,75 elTertrvc August Software Programs 0.00 10000% 0.00 0,00 0.00 0.009'. 0.00 2.058,00 (2,058,001 -100.00% I)pgrades required; appr by CC Telephone 4,044.72 21.60% 337.06 102 05 235.01 69.72% 3,033.54 873.60 2,159,94 7120% Postage 4,000.00 54,65% 0.00 300.00 (300,00) -1000094 2,500.00 2,186.17 313.83 12.55% Mikago 600.00 37,4794 0.00 124,30 1124.301 -100.0000 600.00 224.81 375.19 62.53% Lcgal Publishing 2,400,00 1 81-31•4 200.00 11.30 186.80 93.4001, I,800 00 4,35145 (2,551.45) -,-14 1.75% Due to notice increases due to development activines Insurance 35.060,00 71.49% 0.00 0.00 0,00 0,009', 35,0(10.00 25,022 67 9,977,33 28.51% Annual ins prem; budgeted in May Cable Operation Expense 0.00 0,00% o.on 000 0.00 o.c-o% o.00 0.00 0.00 0.00% Sliscellaneous 600.00 234.98'!. 50,00 237,40 ((87.40) -374.80% 450.00 1,409,87 (959.871 -213.30% Dunn & Subscriptions 600.00 12606% 50.00 227,98 ((77,98) -.355.9694 450.00 761.16 1311.16) -69.1594 Books 0.00 100.00% 0.00 38.90 (38.99) - I 0000% 0.00 81.27 (81 27) -100 00% Confentnces & Trainuag 2,185.00 393.83%, 250.00 000 250.00 100.009'. 1,935,00 6,60522 (6,670.22) -344.71% Ptedactive Inde.x: ('C approved Staff Development 0.00 0.00 % 0,00 000 0.00 o.00% 0.00 0,00 0.00 0.00% Total Administration I 396,538.62 79.74% 27,692,70 29,103,65 (1,410.95) -5E07/. 298,297.89 316.190.47 (17E192.58) -6.00% 1410 - Elections PT Salaries Office Supplies Legal PublicahonsiNotification F_leMioo Equipromil Equipment Repair County Election Fees Printed Forms Miscellaneous Total ElectIons 10,000,00 38.05% 0,00 0.00 0.00 0,00% 5900.00 3,804.50 1,195_50 23.91% Budget spin out parncols; Rill year cost amicipated io be loss 500.00 0.00% 0.00 0.00 0,00 00094 250.00 0.00 250,00 100.00% that) budgeled 500,69 0.00% 000 0,00 0.00 0.0094 250.00 0.00 250,00 100,00% 0.00 0.00% 0.00 0.00 0.00 0,00% 0.00 0.09 0.00 0,0094 450,00 0.00% 0,00 0,00 0,00 000% 225.00 0,00 225,00 100.00% 950.00 0.00% 000 0.00 0.01) 0.0094 950.00 0,00 950,60 100.007/', 350.00 0309'. 0,00 0.00 0.00 (000% 350.00 0.00 350 00 10030% 600.00 291.25% 0.00 651.07 (65).07) -100.001's 300.00 1.747,51 (1,447.51) -462.50% WA Cty Ann Elect Moab Calihr 13,350,09 41.59% 0.00 651.07 (651.07) -100.00% 7,325.00 5,552,01 1,772,99 24.20% Not budgeted since nlitenon scheduled, had lo mold:Ink machines for special school election. Full Year MONTH VT0 Bl IDGE1 BUDGE1 ACTUAL Variance (5) Variance (%) BUDGET ACTUAL Variance (S) Variance (%) ()mail 7 1-150 - Communleallons 2014 % to dale Month Month Month Month FT Salaries 13,390,00 108.25% 1,030.00 1.54522 1515.221 -50,02% PERA Contributions 970.78 108.25% 7463 1 12,03 (37.35) .50,01% FICA C ontributions 830.18 105.005'. 63,86 02,97 (29.11) -45 58% Medicare Contributions 194.16 104.99% 14.94 21.73 (6.79) 45.45% IfealanDental Insurance 3,110,00 78.46% 240.00 272.00 (32.00) -13.33% Workers Compensation 110.00 101.61./. 0.00 95,311 (95 38) -100,00% Newslener 8.000.00 63.60% 2,000.00 0 00 2,000.00 I 00 005', Oilin Supplies 304.41 253.05'/. 0.00 156.55 1156.551 - 100 00.4 Info 'I' echrin logyrWch 42,000,00 81.91% 3,500,00 2.615.58 864.42 24.708/. Telephone 1,560,00 39.79% 130.00 68.88 61,12 47.02% Mileage 0.00 100.00% 25,00 0.00 25.00 100.00% Public Nuimcs 4,200.00 106.235". 300.00 1,251.00 (951.(10) -317.00% Cable ()pennons 3,600.00 93.08°4 300.011 4711_32 (170.32) -56 77% Confercneca 800.00 106.15% (3.00 50.00 (50,00) 0,00% Repo uiM aini Equipment 5000 0.0050 0.00 0,00 0.00 000% Total Communications I 79.129-53 86.90% 7.678.48 6.771.66 906,82 11.81% 1520 - Finance FY Salaries 87.880.00 71,01%. 6,760.00 6253.13 501.87 7,42% PERA Contributions 6,371.30 69.13% 490.10 453.72 36J8 7,42% FICA C'ontribu1ions 5,448.56 65.70% 419.12 366 34 52.78 12.59% Medicare Contributions 1,274,26 65,70% 98.02 85.68 12.34 12.59% Health/Dental Insurance 19,936,00 44.21% 1.568.00 870.40 697.60 44_49% Unemployment Benefits 0.00 100.00% 0.00 0.00 0 00 0,09% Workers Compensation 600.00 38.44% 0.00 153.05 ((53.05) -100.0080. Office suppii 300.00 51.86% 25.00 0.00 25,00 100.00% Printed Forms 0.00 100.008/. 0.00 0.00 0.00 0.00.4 Audit Services 27,000,00 10000./0 0.00 0.00 0.00 0.00% Contract Services 4,500.00 190.40% 500.00 704.38 (204.38) -40,8314 Software Prop-ane, 150.00 1249.6984 0.00 0.00 0.00 0.00.4 Telephone 1,200.00 20.635". 100.00 27.50 7250 72.50% Mileage 50,00 0.00% 0.00 0.00 0.00 0.00% Miscellaneous 1,000.00 2.53% 0.00 0.00 0.00 0,0015 Dues * Subscriptions 0.00 100.00% 0.00 0.00 0.00 0 00% Conferences & training 575.00 80.15% 0,00 0.00 0.00 0.00% Total Finance I 156,185.12 78.69% 9,960.24 8,919,20 1.041.04 10.458/. YTD YID YTD YTD 9,765,00 14,495,02 14,710,021 -48.14% 70941 1,050.38 (341,47) .48,13% 606.67 871,70 (265.03) 43.69% 141 RR 203.85 (61.971 -43.63% 2280.00 2,448.00 1168.001 -7,37% 110.00 111.77 (1.77) -1.6150 6,000,00 5.083.06 911.94 152084 204.41 770 32 (565.9)1 -276.8585 3(500.00 34400.29 (2000.29) .9.21% 1.170,00 620.73 549.27 46,9550 75,00 36.96 38.04 50,72% 3,300.00 4,461.60 (1.161.60) -35.20% 2,700,00 3,350.94 1650.94) -24,11% 250,00 850.00 (600.00) 240.00% 200.00 0.00 200,00 100,00% 59,032_37 68,7100.12 (9,727,75) -16.48% 64.220.00 62.405.58 4,655,95 4,40422 3.931.64 1,579.77 931.19 837.16 14.544.00 8,812.140 0,00 3,400.45 60000 230.61 225.00 155 57 0.00 431.47 27,000.00 27,000,00 4,1100.00 6.567.84 150.00 1,874.54 900 0t1 247.50 50 00 0.00 900,00 25.26 0 00 540.00 325,00 460.115 122,482.78 121,975.64 1,814.42 2.83% 251.73 5.41% 401,87 10.09% 94.03 10 10% 5,731.20 39.41% (3,400.45) -Imo" 369,39 6(.57% 69.43 30.86% 143347) -100.00% 0,00 OM% (4,567.84) .114,20% ((,724.54) -1(49.69% 652.50 72,50% 50.00 1000050 374.72 97.1950 1540 00) -(00.00% (135.85) -4 1,110% (492.86) -0.40% Due lo liming of newsleners Primarily due to Laserfiche upgrade approved by CC Will bc rebi, by cable carom; filed quaricrly for nrimb Due io payoul lo accounting ckirk Due (0 contrition cost savings 100% allocation io Cif vs primarily to Enterprise Funds Installment pm( Offset salary nnd bn,efit savings above Upgrades required; Apia by CC Ehlers confrecimmiended by City Admin Zukger 50101(3 Full Year 151014TH YTD HI 1DGET BUDGET ACTUAL Variance (S) Variance (%l BUDGET ACTITNI. Variance (5) Variance 150 1910 - Planning & Zoning 2014 % to date Month Month Month Month YID YTD YTD YTD '('ID variance notes F1' Salaries 1591174,00 31.52% 12,293.00 17,333.59 15035.59) -40.95% 116,831.00 111.934.28 (15,103,28) .(2.93% Costs for intim to assist with workload PER A Contributioro 11.590.87 76.235: 891,61 953.57 (61.96) -6.95% 8,470,25 8,835,37 (365.62) -4.12% FICA Contributions 9,917.19 75.19% 762,48 848.34 (85.86) =11.26% 7243.52 7.453,1 3 (209.61) =2.895; Medicare Contributions 2,318.17 75.19% 178.11 198,40 (20.03) .11.26% (,694.05 1,743,09 (49.04) -2.3954 HealtEDental Insurance 34,814.00 69.23./4 21170.011 2,678.00 0.00 0,00% 25.44 TOO 24,102.00 1,339.00 5.26% Workers Compensation 800.00 122.98% 0,00 K40.08 (340,010 • 100 ,007.; 800.00 933.86 ((33E6) ..22.93% Developer escrow o)55e1 cost recovery 0.00 I00.00% 0 00 (2.913.451 2,913.45 1.00,60% 0.00 (13,4(9.97) 13.419.97 100,00% l'o break oul offset costs per the request uf the Finance Comm Office Supplies 2,000.00 61.111./.4 200.00 138.40 6 1 „60 30.80% 1,400.01) 1,2 56.2.8 143.72 10.27% Printed Forma 750.00 117.87% 250.00 46.00 204.00 81.60% 500.00 884.00 (384,001 -16.80% Engineering Serinces 36,000.00 43,41.4 ! 3,060.1.37 1.398.00 1,102.00 36.73% 27.000.00 16,708.72 1029128 38,12.'; Contract Services 10,0(30.00 0.00%! 2.500,00 0,130 2,500.00 100.00% 7,500.00 0,00 7,500.00 I 00.0054 Information 1 echnolou 0.00 0.00% 0.00 o,no um o.on.,:, 0,00 11.00 0,00 0 00./4 Telephone 1,200.00 36.29 % 100.00 52.80 47.70 47 20% 900.00 435.43 464.57 5162% 00stage 200.00 67.6451 50.00 12.60 37,40 74,80°i. 1 so.no 135.28 14,72 9,81% Si ileag.• 200.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0,00 0.00 0.005. Miscellaneous 500.00 5S.69% 50.00 207.49 1(57.49) =314,985; 350.00 2731,43 71.57 20,45% Dues & Suhscnptions 600.170 39.113% 0.00 0.00 0.00 0.005. 0 00 239 00 (239 00) -100,00% Bucks 300.00 0.00% 0.00 11,00 0,00 0.00% 200.00 0 00 200 00 100 00% Conferences & Training 2,000.00 30.50% 0,00 610.00 (610.00) -100.00% 0.00 610.00 (6(0.00) -100.00% Total Planning & Zoning I 273,059.23 66.72% 22,958.41 12.903,82 54.59 0.24% 193,479.81 182,1/9.40 16,300.42 8.2155 1930 - Engineering Services Engineering Services Total Engineering Services 1940 - City flail Cleaning Supplies Building Repair Supplies Telephone Refuse Rep4 irs 'Main( Conine:Mal 13 klg It pa irs'1.14 int Contractual Isqmp %Este Llaneous Total City 1(011 48,000.00 66.1355 4,000,00 4.737.46 (787,46) -19.69% 36,000.00 31.743.6.4 4,256.36 11.82% 48,000,00 66.13% 4,000.00 4,787.46 (787.46) 49.6955 36,000.00 31,743.64 4,25636 11.32% 25.00 0,00.4 0.00 0.00 0.00 4.00% 25,00 000 25.00 100,00'4 200.00 124,309/. 25.00 84.63 (59,63) =138.5255 125,00 248 0 (123.601 -98.887 2,400.00 34.23% 200 0)) 67.60 132.40 66.20% 1,300,60 821 46 978.54 54.36% 13.200.00 61.22% 1,100.00 713.82 386.18 35,1 1% 9,900.00 3.081 08 1,318,92 13.37% 1,408.16 62A3% 108.32 (09.78 (1.46) .1,351', 1,083.20 379.14 204.06 18,84% 7,200.00 49.22% 600.00 622.39 122.39) -3.7355 5,400,00 3,543.68 1.856.32 34 38% 2,400.00 212.22','. 200 00 1,128.80 (928,80) .4164.405'. 1,800.00 5,093.371 13,293.333 -182 97% Annex repairs -Yale Mech 300.00 124.41% 0 00 26 61 (26.61) =1000955 200.00 373.22 (173.22) -86 61% 27,133.16 70.1755 2.233,12 2,753.63 (520.31) =23.30% 20.333,20 19,040.56 1,292,64 6,36% Total General Government I__038,764.98 73.85% 74.848,15 78,600.27 (3,751.12) 772,942.71 767,104 18 0.74% DEPT 4211 - PUBLIC SAFETY Full Year MONTH YTD 1111113ET BULX.ifiL At'l UAL Variance 1$1 Variance (%) BUDCW1 ACTUAL Variance I 51 Vanance 1511 2100 - Police 2014 %to date Month Month Month Month YTD YTD YTD Y TO LAW Enliircerneni Contract 500,000.00 51,09% °An 0.00 oft° 0 00% 250,009.00 255,472.78 (5,472.78) -2.19% Total Police 500,000.00 51.09% 0.00 0.00 0.00 0.00% 250,0110.00 255.472,78 (5,472.78) -2.19% 2150 - Prosecution Allomey Criminal 51,000.00 71.13% 4.250.00 4,772 50 (522.50) •12.29% 38.250,00 36,276.25 1,973.75 5 16% Total Prosecution 51,000.00 71.13% 4,250.00 4,772.50 (527.50) 12.29%, 38,250.00 36,276.25 1,973,75 5.16% 2220 - Flee FT Salaries 74,119.04 73.19% 5,701 46 5.712.95 (11.49) -0.20% 54,163.90 54,250 to (86.201 -0 16% PT Salaries 109,455.98 69.05% 7,6111.46 6,177 47 1,440,99 18.91% 82.791,37 75,581 46 1209,91 8,71% PERA, Contributions 11,785.11 82.69% 949 39 I .034 93 (85.54) -9,01% 8.936.94 9,745.26 (808.32) -9 04% Due io FF rate change effective Ir I/2014 FICA Contributions 11,381.65 36.144% 825.64 329.64 49620 60,08% 8.49123 4.197.78 4,298.4$ 50.62% FF budgeted at normal 6.2%; Full time Cm: IT rule is arm Medicare Contributioos 2,661.84 68.117/. 193.14 164 07 28.27 14,64% 1,985.85 1.812.94 172.91 8.71% Health/Dental Insurance 15,990,00 64.28% 1,230.00 1,142.00 88.00 7,15% 11,685 00 10,278.00 1407.00 12.04% Unemployment Benefits 0.00 0.00% 0.00 ULM 0.00 0,00% 0.00 0.00 0,00 0.0051 Workers Compensation 9,000.00 134.44% 0.01 10.560.36 (10,560.36) • I 00,00% 9,00 06 12,099.01 (3,0991)) -34.44% Achr al rate increase greater than budgeted Office Supplies 500.00 193.46% 50.00 253.28 (20328) -40636% 350.00 967,30 (617,30) .176,37% EMS Supplies 4,900.00 4.66% 0.00 0.00 0.00 0.0054 3,400.00 278.17 3.171.63 93,28% Fire Prevention 3,00040 0.00% 250,00 0.00 250 00 100.0055 2,250,00 0,00 2,250,00 100.00% Fuel, Oil & Fluids 14,000.00 73149% 1,100,00 1,300,95 1100.951 -18.7.7% 10,700,00 10,343.93 356,07 3.3351 Small 'Tools & Equip 22,500.0 35.49% 1,900,00 0.00 1.900,00 100.00% 17,100,00 7,984.58 9,115.42 53,31% Y1'13 inc lude 5 Thema( lirlaging camera horn Jan Physicals 6,900.00 68.19% 575,00 7,375.65 11,800.65) -313.16% 5.175.00 4,704,87 470.13 9.08% Information Technology 0.00 100.00% 000 0.00 0.00 o.00% (TOO 661,01 (661.01) .100.00% 'Telephone 4,200.00 80.43)". 350,00 310,55 39 45 11_27% 3.15000 3,378.19 (228.191 •7 24% Radio 16,203.04 77.877/. 0.00 3,5'07.76 0,907.761 .)0(3.00% 8,601.52 12.616.61 0401511) -46,68% Timing issue. budgeted payment the moil) D fler (2E Mileage 350.00 51.49% 50.00 180.20 (130.20) .260.40% 200 00 180.20 19.80 0.00% 'num n0e; 5,237.00 97.69% 0,00 0.09 0.09 0.00111 5237,00 5.116,00 121.00 2.3155 Firchall 92 charged to PNV to crror mclasscd in June Electric I. Itility 21,600.00 46.35% 1,809.00 1177.91 922.09 51.23% 16,200310 10,011.82. 6,188.18 38.20% Refuse 572.16 222.95% 47.68 258.93 (211.25) .443.06)4 429.12 1.275.62 (846.50) -197.26% RepairMaint Bldg 12,000.00 48,21% 1,000,00 1,565,04 (585.04) -58.50% 9,060.00 5.785.75 3.214.25 35.714 RepaisiStaini Equip 41,000.00 161.68% 3,400.00 18.56366 (15,163.136) -445.97% 10,600.00 66289.27 (35.689.27) -116,63% Month - Equipmcni annual inspections. spn)ad nut in Frudgei Uniforms 3,000,00 60.85% 250.00 16.00 234.00 93.60N 2.250.00 1,1425.40 424.60 18.87% Ca D.Erocrgcricy ladder repair bill . 11,5001 Miscellaneous 900.00 178.03%, 100.00 198.90 (98.90) -98,90)', 900.00 1,602.25 (702,2)) -78.0355 Dues & Subscrimiuns 2,200.00 121,99% 0.00 155.80 (155.801 0.00% 2.200.00 2,68380 (483,801 -21.09'51 Rooks 200.00 51.00% 000 0.00 0.00 0,00)4 150,00 102.00 48,06) 32.011)4 Contemners & Training 6,000.00 10710% 500.00 2.050,40 (1,550.40i -3)0.08% 4,500 00 6,431 90 (1,931.90) -42.93% Conferences & Training (Reimb) 0.00 -100.00% 0.00 0.00 0.00 0 00% 0 00 (1526.38) 2.526.38 100.00'/, Reimb segregated out for be net tracking Total Fire I 399,655.82 76.97%1 27.890.97 57,156.65 (29,265.68) •704.93% 799,446,93 3117,622.66 (6,175.93) -2.7354 2250 • Fire Reiter Firc Staie Aid 37,323.50 0.00% 0,00 0.00 0 00 0 00% 0.00 0.00 0.00 0.00% Total Flre Relief 37.323.50 0.00% 0.00 0.00 0.00 0,00% 0.00 0.00 0.00 0.00% e tai 10$ 2400 Building Inspection FT Salaries P ERA Contributions FICA Contributions Medicare Contributions Health/Dental Laurance Unemplossnent Benefits Workers, Compensation Office Supplies Printed Forms Fuel, 0 il Sr fluids Engineering Surcharge I'mts Inspector Contract Services Information Technology So RwArt. Programs Telephone Mileage Laurance Repairs /Maint Equip Uniform, Miscellaneous Pita & Sutucriptirms Books Conferences & Training Total fiahling Impatiens Full Year MONTH YTD OLIDCil-I1 BUDGET ACTUAL Variance (5) Variance intil BUDGE'l ACTUAL Variance (5) Variance 1%1 2014 %to ate Month Month Month Month YTD YTD YTD YTD 93,992.00 67.79% 7,384.00 6,892.91 491,09 6.65% 70,148.00 65,074,97 5.073 03 7.23% 6,959.42 67.79% 535.34 499.73 35.61 6.65% 5,085.73 4,717.85 367,86 7 23% 5,951,50 63,709/. 457,8 1 401.65 56.16 12.27% 4,349.18 3.790.94 558.24 12,84% 4191.50 63,695'. 107.07 93.92 13.15 12.2853 1,017,15 88651 130.64 12,84% 24,102,00 52.8.09/. 1,866.00 1,414.00 482,00 25,425') 17,583.00 12.726.00 4,857.110 27 62% 0,00 0.00% 0.00 0.00 0.00 0.00'4 0.00 0.00 0.0(1 0 011% 397,88 1111.18% 0.00 644,80 (644.80) *100.00% 397.88 720 87 (322,99) -81.18% 1,447.44 1317% 100,00 25.29 74.71 74,71°5 1,147 44 190.70 956,74 8338% 146.61 0.00% 0.00 0.00 0.00 000% 146.61 0.00 146.61 100 OU% 465-56 52.83% 51,36 136,53 (85.17/ •I 65.83% 311.48 245.95 65-53 21 ,04 % 10,000.00 75.79% 1.0013.00 1,558.1.10 (558.001 -55.80% 7,750E81 7,579.10 170,90 2,21% 0,00 0.00% 0.(0 0.00 0,00 0.00% OM 0.00 0,00 OM.% 3.281.50 106,55% 300.00 1,355.82 (1,055.821 .351.94% 2,081.50 3,496,32 (1,4 14.82) -67,97% 4,180,00 348.989/. 0.00 0 00 0.00 0.00% 4.11 WOO 14,587.16 (10,407.161 -248.9851 Permit Works 0.00 0.00% 0 DO 0,00 0,00 0 00% 0 00 0.00 0.00 0.0055 547,92 94.64% 45.66 57.27 (11,61) -25,43% 410 94 518.54 1107.60) -26,18% 600,00 42,30% 50.00 0.00 50.00 100.00% 450.00 253,78 196.22 43 60% 340.00 72.949/. 0,00 0,00 0.00 0.00% 340.110 248,00 92.00 27.06% 300-00 71.09% 0E81 0.00 0.00 0.00% 100,00 213,28 (113.28) .113,28% 0,00 0.00% 0.00 0.00 0.00 0.0051 86,38 (21 98 (35.60) 41.2151 50000 33,96% 0.00 52.41 (52.41) -1 00.00% 400 00 169.78 230-22 57,5651 0.00 100.00% 0 00 0.00 0,00 0.0(51 0.00 2,20.00 1220.001 -100,0051 308.24 112.4E% 0,00 0,00 0.00 0M51 20824 346,71 ((38 47) -66.50% 690.00 95.58% 0.00 0.0,9 0 00 0.0055 595.00 659.53 (64.53) .10 85% 157,601,95 74.09% 11.927.24 03832.33 (1,205.09) .10.109/. 116.788,53 116.767,97 20.56 0.029/. 2500 - Emergency Communications Contract Service, 5,800.00 58.165: 0,00 0,00 0,00 0 (.1(r/,, 5.500.00 3,373.08 2,426.92 41.84% Budget vs actual timing issue Total Emergency ConamunleatIons 5,800.0(1 50.16% 0.00 0.00 0.00 0.00% 5.000.00 3,373.08 2,426,92 41.849/. 2700 • Animal Control ['Tinted Ferns, Contract Services Atiscellancous (Impounding) Total Animal Control 0,00 0.00% 0.00 0,00 0.00 0.005') 0 00 0.00 0.00 0,00% 5,042.08 68.4751 500,00 500 DO 0.00 0.00% 4,342.014 4.000.00 342.08 7,3851 440.00 250.91% 0.00 710.00 (2 0,001 -100.00% 340.00 1,104,00 (764.00) -224-71% Animal impound fees, Recovering fund, where possiMe 6,282.08 81..259/. 500.00 710.00 -12,00% 082.08 5,104.00 (421.92) -9.1119/. i ... Taal Public Safet) /.157,663,35 62.59% 44,568.21 75,771.48 •70,11151 714.967.54 724,616.94 (9,649.40) • 1,35% DEPT 434 • PUBLIC WORKS Full Year AIONTH YTD DUDGE1 RUPX3ET ACTUAL Variance (51 Variance (%) BUDGET A("1-11A1, Variance (5) Variance (%) 3100 - Public Works 2014 %to date Month Month 21o0th Month YTI) Yr) 1110 YID FT Salaries 178.568.00 64,507. 11,736 00 11947.25 1,748.75 12.735 130,492.00 112.314,24 8,177.76 6.271/4 PT Salaries 0.00 100.00% 0.00 1.1131.00 (1,832,801 • (00.00% 0.00 17.626,47 117.626 47) -100.00% Extra slag for snow removal P ERA Con trilnitions 12,946.18 76.19% 995 46 976.48 19,38 1.951', 9,460.67 9,863.12 (40245) -4 .2514 FICA Contributions 11,071.00 74,679'. 851.63 013.40 38.23 4 49% 8.090,50 4.266,07 ( 176.371 -2.16% Medicare (1ontribu6ons 1,589.24 74.67'4 199,17 19023 8.94 4.49% 1,892,13 1933,30 141 171 -2.18% 1Ira lihilknial Insurance 41,640.00 61.19% 3.28600 2,899.00 38100 11.62% 3116000 26,09 1.00 5069.00 16.27% lbiemployrneni Bent fix, 0.00 0.009'. 0,00 0.00 0.00 0.00% 0 00 0.00 0.00 0,0091, Workers Compensalion 8,000.00 115.15% 0.00 7,795.39 (7,795.39) -100.00% 8,000,00 9,211 98 (1,111.98) -15.151', Represents prior year audit balance due; 2014 to hill,, Sept Office Supplies 300.00 461.28% 25.00 48.19 (23.19) -92 76% 225,00 1,383.83 0,158.83) -515.04% Shop Materials 600,00 288,37% 50.00 171 59 (121.59) -243.18% 450.00 1,730,24 ((.28024) -284,501% Building Repair Suppliin 300.00 151.08% 25.00 0 00 25.00 'Doom 225.00 453.24 422824) -101.44% Sntall Tools and Minor Equip 2,400.00 50.34% 200.00 5(4,94 (3)4,94) -157.47% 1,800 00 1.200,23 591.77 32.88% lingiarnming Services 9,000,00 11931% 750,00 2,540.50 (1700.50) .238.73% 6,750.00 10,738.00 (3.988.00) -59.013% Primarily ROW work, majority recovered by ROW fees Contract Services 1,100.00 118,53% 100.00 237,90 ((3760) 137.9119'. 900.00 1,422.40 (522,40) -58,04% Information Technology 0.00 100,00% 0.00 0.00 0.00 0.00% 0.00 661.01 (661.01) 0000'. Telephone 7,661.16 65.46% 633343 57844 59.99 9.40% 5,743,87 5,014 66 711.21 12 73% Radio 1,500.00 81.33% 0 00 000 0.00 0.00% 1.500.00 1,219,94 200 06 18,675/. Mileage 0.00 0.00% 0.00 0.00 0 DO o.00% 0,04) o.00 0.00 (Lowy. Insurance 20,000,00 76.18% 0.00 0.011 0 00 0.00% 20,000.00 1523.5 00 4,765.00 23831/4 Firehall P2 Ins charged io PW in t.trrttl; reclassed in June Electric Utility 14,000.00 69.53% 2,000.110 594.16 1.405,04 70,29% 18,000.00 16,686,66 1,313.34 7,301/4 Refine 2,493,94 67.64% 207,82 210,63 (2.01) .1.35% 1,870.38 1.686.90 183.48 981% Fuel, Oil, Fluid. (ALL depts) 48,000.00 71.87% 4.000.0(1 1,139,72 860.28 21.51% 36.000.00 34,978.79 1,02121 184% Repairitelitint Bldg 1,200.00 311.83% 1 IX 00 425.64 (325.64) -315.64% 900.00 3.061.00 (2,062.00) -329. 1 1Y. Repair/1l5in1140T Bldg 600.00 107.98% 50,00 0.00 50.00 100.009". 450 00 647.90 ((97.90) 43.9855 Repair81am( Fxruip (null 3,600.00 1176% 300.00 388.5) (88.51) .26501', 2.700.00 42347 2,276.53 114.32% Equipment Pans 0,00 100.00% 0.00 189.16 (189.16) -100.00% 0,00 344.40 (344,40) 10000% Uniforms 1,200.00 92-24% 100,00 0.00 100.00 100.00% 900,00 1.106.84 (206.84 ) -22,98% Miscellaneous 600.00 116.96% 50,00 25.00 25 00 50.00% 450.00 701.73 (25(.73) -55.94% landscaping Maier ial 0.00 0.0D1/4, 0.00 0.00 0,00 0.00% 0,00 0.00 0,00 0.011% Dues dr Subscriptions 300.00 61.67% 0,00 0 00 0.00 0.00% 200.00 185.00 15,101 7 50% Conferences & Training 800.00 or00% oso 0.50 0.00 000% 500.00 o.on 500.00 mono% Ckan up Pays 5,000,00 84.49% o.00 000 0.00 ono% 5,000.00 4,224.30 775,70 15,5 t % lune clean up days; budgeted M July since paid later laxl Year Io1a1 Public Works 386,269.47 77.469". 27,658.91 35,55$.83 (7,900.02) -28.569'. 193,661.55 299,221.52 (5,559,97) •109% 3120 • Streets Equipment Parts 1,200.00 750.419'. 10000 (,524.08 (1424.101) -1424.88% 900.00 3.005,05 (2,105.05) -233 89% Street Maintenance Materials 11,000,00 107.94% 1.000.00 1,149„12 1149.32, • 18.93% 9,000.Ctn 12,952.65 (3,952.65) -11921/4 Sign Repair Materials 0,00 100.00% 0.00 0.00 0,00 0.00% 0 00 8,440,40 (8,440.40) 100.00% Cieneral road sign upgrades needed hut not budgeted COrarn1 Services 1.100.00 1407.73% 0.00 3,076.83 (1,076.831 -100.00% 900 00 16,892.76 (15,991.761 -177697% YID -Curl"; for tapestryl water drainage issues Rep44i4s559aint Equipment 1,400.00 3.269'. 200.00 0.00 200.00 100,00% 1,800.00 78,25 1,721.75 98651/4 Tufa! Sircels 16,000.00 144.249',. 1,300.00 5,79163 (4,491.03) -345.469'. 12,60060 41,169.11 (28,769,11) -228.33% Full Year MONTH YTD 3125 - Ictd, Snow Removal B1J000T ILDC,F1 ACTUAL Variance (S) Yanancr 0%1 BUDGE! ACTUAL Variance (5) Variance (%) 2014 % to clzte Month Mond, Month NIondi YID YID YTD YTD Landscaping Material 0.00 100,00%1 ()00 0.00 000 0.00% 0,00 11.09 (11.09) -100.00% Saric0Sal1 70.0(10.00 64.883/4" 000 0.00 000 0.00% 55,00000 45,416.16 9.563 84 17 43% Contract Services 20,000.00 50,46% 0 00 000 0.00 0,00% 4,500.00 10,092 50 15,597 50) -124.28% Repairslilaint Equipment 6,900,00 56.88% 500.00 579 26 (79.26) -15.8514 4,500 00 3,412,76 1,087.24 Z4.16% Total Ice & Snow Removal I 96,000.00 61.39% 500.00 579.26 (79.26) -15.65% 64,000.00 58,932,51 5,057.49 7,92% 3160 - Sired 1 ighlIng Street 1 ighting 26,800.00 57,23% 2,400.00 2,021.18 378.62 15,7809. Total Street Lighting 1 16,800.00 57,23% 2.400.00 2.071.18 378,82 15.78%. 21,600.00 16.483.18 21,60.00 16,483.18 5,116.82 5,116.62 2169% 3200 - Recycling Recycling Supplim 3.400.00 1.53.6654 0.00 141.34 (141.34) •I00,00% 3.400.00 5,224.43 (1.624.43) .5).06%0 CFI. bona: for re •Idents (coding correction from "rnisc") Newskner 0.00 0.00% 0.00 000 0.00 0.00% 0.00 0,00 0.00 0.00% Miscellaneous 4,000.00 100% 0,011 0,00 0.00 0.00% 4,000.00 0.00 4,000,00 )00.00% Total Recycling 7,400.00 70.605'. 0,00 141.34 (141.34) -100.00% 7,400.011 5,224.43 2,175.57 29.40% 3250 - Tree Program COnha,t Services 5,000.00 107310% 1250.00 Total Tref Program 5.000.00 107.0009. 1,250.00 1.25o,on 1.250.00 100 GO% 100.00% 6,250,00 6,250.00 5,350.00 5,35100 Total Public Work,. 540,269.42 7L96V.l 33,108 91 10.982,83 -33.17% 426,560.75 900.00 900,00 14 40% 14.40% ,069.20) -520% UPOil_E1 DEBT 450 - (111.11.TURF. RECREATIO Full Year I MONTI1 Variaoce 15) Variance 1%1 BUDGET BUDGUI I BUDGET AcruAl Month ACTUAL ‘tru vari3ncv (s) Variance 1%) 5200 • Parks & Recreation 2014 %to date Month Month Month YTD YTD YTD YID 1,11 Sa lanes 135,250.62 59.451'. 10,1511.011 8,119 28 121:8°349°17225) 20.015', 103,125,00 7,476756° 80,41094 22,714.06 PT Salaries (1.00 1610.00% OSLO 1,5%849.6275 18562.80 (18.562,801 .1 2002.000344 Eatra part lime hc)p ['ERA Contributions 9,906.38 59.75% 735.60 147.21 s I 00.00% 1.557.52 20.83% FICA Contributions 8,472,90 69,95% 629.30 595,89 20.00% 6393,75 55'092169.9°47 466.78 Medicate Contributions 1,981.28 69.96% 147.18 139.36 290.16 33.41 7.112 1,495 31 1.386 03 109.78 7.31% 1-leanhil tat.al Insurnnee 14,376.00 18.17% 2,216.00 1.925.84 5.31% 14,620.00 2,6110.0440 0,00% 865.931112,008 56 Unempleryrnent Benefits 0.00 (1,00 0.00 000 000 0.00 135.39 Workers Compensation 4,504.00 96.99% 0300 3,578,54 (3,578.54) 0.00% -100.00% 4.560.00 4,364.61 :2307 i' 7031 064:.1:' Shop Materials 1,000,00 26.24% 0.00 000 0,00 0.005' 1.000.00 737,60 03 ,. 0° 01 11%; Chemicals 0,00 000% 0.00 0.00 Equipment Parts 7,023.50 222-30 'A 0.00 50.74 0.00 (50 74) tb(975643a°L9°7523111 .100 00% 0.005' 262.40 262.1 1 4,498.24 ..3,0039:00505%S. 480D radiator repairisersiee 1.023.50 :341"245:62t714311: Building Repair Supplies 0,00 100,00% 000 0.00 0.00 653.31 2.000.00 4.850414:5893 -225 23% Landscuping Malcrials 3,000.00 216.82% 0.00 114.80 Small Tools arni Minor Equip 1,888.10 62.981% .10r)(3.00°°;/,s" 1,189.15 84.84 1368,49 Tck•phone 1,597.51 48.11% 0.00% 13809.81176 500(3.0°0° -107 94% 1,054.93 76851 1104.89) 25:96:4324 32.76% 27.15"/s Mileage 0.00 0 00 0.00 53.09% 0.00 0.00 0.00 insurance 3,683.00 99.67% 0.00 1500.001 0.00% .100,00% 3,671.00 12.00 1,673.32 0°.'°°3317 Alci ,-- ssna deductible: tree Iimb dropgszci on Cry vehick 22.67% Electric 1, Inlity 9,839.82 58.07% 919.64 445,94 473.70 3,683 00 7.162 71 295.26 Refuse 2,500.00 33.75% 295.26 51.51% 1,1176,54 5'78°439 3796 407.6-4 1,032.78 RepairtMaint Bldg 1.723.75 23.65% 246.25 246.25 llocicioom:/,' 1,231.25 RcpairNaint NOT Bldg 274.39 2071.03% 27250,0000 823 61 55.04% AlA82 -20026% (5,504 62) -309661.2879: Light repairs at Lions field, trail grooming at Sunfish 1ke Park Repaint taint Equip 0.00 160.00% 0.00 335.25 154.51) 1335-251 -100.00Yr- 17080007 5,682.69 -1,110,0:,00`8.4.4 I /nforeseen repairs on 98 OMC Rental Floiklings 3,600.00 (43.2,3% 300.0(1 1.712.00 11,412 00) -4 47°3.6107%% 2,700.00 (2,633.911 MiscelLincous 1,220.00 57.92% 100,00 56.90 43.10 52 : 67/ 035 663 '369415 (2,456,341 5.78% 19,196.95 750.00 Total Parks & Recreation 1 206,837.25 76.53% 15.987.49 162,259.11 158,293.04 2.44% 13,209.46) -20.07% 43.35 3,966.07 Subtotal Net Income over Expenses 360,000.00 -6637%1 (97,062.76) ((22,036.38) 73.321.74 .75.54% (120,210,34) (238,917.06) 23,321.26 -10.59% DEPT 460 - COMP ADJ 0.00 0.005'. 0.00 0.00 0,00 0 0051, 0.00 0.041 0.00 0.00% DEPT 490 - CONTINGENCY FUND um o.o()% 0.00 0,00 0.00 0.00% 000 0.00 000 0.170% l'ranefer to City Projects (Streets) 160,000.00 0,005' o on °An (),flo 0,005' ().o() oroo tux? (Lan% D E P11493 - OT/1 FINANCING 200.000.00 0.00'!. 0,00 0.00 0.09 0.00% 0 00 0,00 0.00 000% GRAND TOTAL 41.1., DEBTS I3.103.535.00 62.86% 168,512.76 20,,660.44 i49,14 7.68) -29,17% 2,055380,92 2.076,594.91 (21,013,99) -1.027 Net Income over Expenses 0.00 0.00% 97.061.76 (1 . (24,973.62) s . % (220,21034 (1311,06 (18,706.72) -8.49% Oetail,9 CRY of 1 arlic_Elmo Htidgcatt Aqui 2014 fly Month iss "(St -member 30. 2014 7064Arary Fond By DenartineM Full Year Month YTD BUDGET 2014 2014 Over/ 2014 2014 Over/ 2014 %to date BUDGET AGO/ALS (under) FRIDGET ACTUALS (under) REVENUE Carroll Ad Valorem Ta:ses 256.957.00 50.00% 0.00 000 0,00 128.478.50 128,479.50 0.00 Riasial Income 11,400.00 69.1176 950,00 550 00 (400.001 8,550.00 7,901,61 1648.39) Interest F_arn trigs 0.00 0.00% 0.00 900 0.00 0.00 0,00 con Miscellaneous. Revenue 0.00 I 01).00% 0.00 55.00 55.00 000 305,00 305.00 Donations 0,00 100.00% 0.00 75.00 75,00 0,00 2,436,17 2,436.17 Total Revenue .261,337.00 51.84% 950.00 690.110 (27000) 137.028.50 139.121.28 2,092.78 Notes Funds received from WA Ctyluly nd December EXPENSE (()set), (Over)/ under under PT Salaries 21900.00 0.00% 1,916.67 0.00 1,916.6) 17,7.50.03 I/.00 17,250.03 No part-time employees hired to date FT Stlaries 35,200.00 67.84% 2,933.33 2,076,59 856,74 26,399.97 23,877.93 2.522.04 l'ERA Contribuoons 2,552.00 6fi 59% 212,67 130 5fi 62.11 1.914.00 1.699.48 214.52 61CA Contributions 3,608.40 36.56% 30.0.70 126.42 174.26 2,706.30 1,319.14 1,387.16 Me0ico= Coorributions 8.43.60 116.3714. 70.30 29.57 40,73 632.70 308,47 324.23 Health/Denntal Insurance 13,605,00 35.98'16 1,133.75 0.00 1,133.75 10,203,73 7,616,00 2,587.75 Rate increaseS expected at lime of budget prep. No int-reuse Cor 2014 Uncmploymmit Benefits 0.00 0.004 0,00 (on 0.00 0.110 0.00 0.00 Workers Compensation 1.000.00 0.0604 83.33 0.00 83.33 749,97 0.(6) 749,97 Library cses supplies 0.00 0.00% 0.00 0.00 0.00 0,00 0.00 0.00 Office Supplies 5,000 00 53.1776 416 67 297 7R 1 18.89 3,750.01 2,738.7 1 991.32 Library Collection Maintenance 20,000.00 99.60% 1,666.67 1,98897 (322101 35,11011.03 1 P,920_74 (4,920,71) Legal Semeen 500,00 702076 125,00 0.00 125.00 375.00 351.00 24,00 Contract Services 4,000.00 4.50% 333.33 0.00 333,33 2,999.97 1 80.00 2,819.97 Telephone 1,400.00 83.8576 116.67 253 46 (136.79) 1,050.03 1,173.83 ((23.80) Internet 600.00 51.2576 50.00 76.68 (2610) 430.00 307.52 1.12.41 Information Technology 1Equino 13.090.00 43.75% 3.250.00 0.00 3,250.00 9.750.00 5.687.16 4,062.84 liming mut; budgeted later in year as paid tale" in 2013; no cost increase Solboorc 0 00 100 00% 0.00 0.00 0,00 0.00 144.00 (144.00) Insurance 2,300.00 75.1176 0.00 0181 0 00 2.590.00 1,877.66 622.31 Elecrric Utility 7,000.00 75,37% 581.33 627 21 (43,95) 5.249.97 5,275.59 123 62) Refuse 860.00 48.84% 66,67 48,67 18,00 600 03 390.71' 209.31 Repairaslaini Bldg 8,000.00 113,01% 666.67 315.00 331.67 6,000.03 17,042.07 I (11,042,04) 1TR roofing 58,545 Repair10i:not NOT Hldg 52,748,00 0,6776 229.00 0.00 229.00 32.061.00 35.5.00 51.706.011 Repair/Maim Equip (out414 1m1 2,50000 0.00% 208.33 0.00 201,33 1.874.97 0.0(3 1,874,97 Library Card Rettnbursernents 39,000,60 51,89% 1,300,00 4 f10.(1, 1,020.00 39,500,00 20,234.93 14.265,05 Miscellaneous 30,1810.00 1,6376 7,500.00 0.00 2,500.00 22,500.00 493.57 22,006A3 Building Purchase Rttpini 0.00 00076 0.041 0 on 0,00 no 0,00 0,00 Building -Property Tax °An 1 00.00% 0 00 0.00 0.00 0.00 1.263 00 11,263.001 Oiher Equipment 0.00 0,00% 0.00 0.00 0.00 OSX) 900 0.00 Subscriptions 0.00 1900604 0.00 0.00 0.00 0.00 561.55 (561.55) Conferences & Training 0.00 0,00% 0.00 0,00 0.00 0.00 0.00 0,00 Contingency Monies 0,00 0 DO% 0.00 0.00 0,00 0.00 0.00 0.00 Internal charges 1,300,00 45.07% 125.09 64.00 61.00 1,125.00 676.00 449.(0 52 per card processing fee plus billable City resources rolal Library 2.641,357.00 47-30% 18.488.09 6,535.18 11,952.91 219,542.78 113,514.99 106,121.69 (N0 City resources billed te diale) Net Incurne/(Expem.e) 12131/13 ['ash Balance No Income-909mm) Ending Cash 9/30/14 0,00 (17,538.09) 5,855.11 ,612.91 f82.6(4•28) 25.607.19 108,221,47 85,190.43 25.607 19 I 10,797,62 TI1E CITY OF LAKE ELMO DATE: CONSENT ITEM AGENDA ITEM: New Single Family Home Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Kyle Klatt, Planning Director October 21, 2014 SUGGESTED ORDER OF BUSINESS: Introduction of Item ............. ...... City Administrator Report/Presentation........... ...... . ......... . ....... .............City Administrator Questions from Council to Staff ......... .................. ........... ........Mayor Facilitates Call for Motion ....... . ....... ............ ...... ............. ...... ........... Mayor & City Council Discussion........... ............... . ..... ........ ....... ........................ Mayor & City Council Action on Motion.......... ..... .............................. ..... .............. ..... Mayor Facilitates 4 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home permit report for through September, 2014. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2014 2013 2012 New Homes 20 28 24 Total valuation $11,951,684 $12,578,294 $10,966,112 Average home value 597,584 449,224 456,921 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the September, 2014 monthly new home building permit report. -- page 1 -- CITY OF LAKE ELMO Valuation Report - Summary Issued Date FromdZ2013 To: 9/30 0 Permit Type: All Property Type: All C Include YTD: Yes Permit Kind ype: All Permit Count Valuation Dwell Units Permit Type: BUILDING COMMERCIAL ALTERATION 3 $698,000.00 0 COMMERCIAL REMODEL 1 $13,000.00 0 COMMERCIAL SIGN 1 $500.00 0 COMMERCIAL VALUATION OTHER I $52,000.00 0 PUBLIC ALTERATION 2 $16,500.00 0 SINGLE FAMILY ACCESSORY BUILDING 13 $218,799,00 0 SINGLE FAMILY ADDITION 3 $96,000.00 0 SINGLE FAMILY ALTERATION 20 $598,529.00 0 SINGLE FAMILY BASEMENT FINISH 14 $254,147.00 0 SINGLE FAMILY DECK 18 $265,556.00 0 SINGLE FAMILY DOOR 5 $19,371.00 0 SINGLE FAMILY NEW CONSTRUCTION 28 $12,578,294.00 0 SINGLE FAMILY OTHER FIXED 1 $9,500.00 0 SINGLE FAMILY POOL 9 $219,300.00 0 SINGLE FAMILY REMODEL 6 $132,500,00 0 SINGLE FAMILY REPLACE/REPAIR 4 $22,726.00 0 SINGLE FAMILY VALUATION OTHER 2 $30,928.00 0 SINGLE FAMILY WINDOWS 19 $185,841,82 0 Permit Type: BUILDING - Total Period 150 515,411,491.82 0 YTD 150 S15,411,491.82 0 Permit Type: PLUMBING SINGLE FAMILY INSTALL Permit Type: Type: PLUMBING - Total Report Total: Period YTD 1 55,000.00 0 1 $5,000.00 0 Period 151 515,416,491.82 0 YTD 151 515,416,491.82 0 10/15/2014 Page 1 of 1 Permit Kind CITY OF LAKE ELMO Valuation Report rmmary _ Issued Date Fro 1/1/2014 To: 9/30/2014 Permit Type: All Property Type: All ConstruarWType: All Include YTD: Yes Permit Count Valuation Dwell Units Permit Type: BUILDING COMMERCIAL ACCESSORY BUILDING 1 S21,605,00 0 COMMERCIAL ALTERATION 7 $500,500.00 0 COMMERCIAL NEW CONSTRUCTION 3 $5,603,652.00 0 COMMERCIAL REMODEL 3 $980,42100 0 COMMERCIAL ROOFING 1 $128,246.00 0 COMMERCIAL SIDING 1 $20,000.00 0 COMMERCIAL SIGN 1 $8,928.00 0 COMMERCIAL TENNANT BUILDOUT 1 $20,250.00 0 MANUFACTURED HOME DOOR 1 $2,734.00 0 PUBLIC ROOFING 1 $5,000.00 0 SINGLE FAMILY ACCESSORY BUILDING 8 $114,307.00 0 SINGLE FAMILY ADDITION 11 $1,159,600.00 0 SINGLE FAMILY ALTERATION 9 $136,300.00 0 SINGLE FAMILY BASEMENT FINISH 12 5235,673.00 0 SINGLE FAMILY DECK 15 $115,645.00 0 SINGLE FAMILY DOOR 6 $27,675.00 0 SINGLE FAMILY DRAIN TILE WATERPROOFING 1 $2,950.00 0 SINGLE FAMILY FIRE / STORM DAMAGE I $20,712.92 0 SINGLE FAMILY FIREPLACE 1 $5,923.68 0 SINGLE FAMILY NEW CONSTRUCTION 20 SI 1,951,684.00 0 SINGLE FAMILY POOL 6 $99,000.00 0 SINGLE FAMILY REMODEL 9 $206,501.00 0 SINGLE FAMILY REPLACE/REPAIR 3 514,500.00 0 SINGLE FAMILY SOLAR PANEL INS1 ALL 1 $8,000.00 0 SINGLE FAMILY THREE SEASON PORCH 1 S20,000,00 0 SINGLE FAMILY WINDOWS \ 2r9 .--,:, -A1_99,397.00 0 Permit Type: BUILDING - Total / Period 144 $21,609,205.60 YTD 144 $21,609,205.60 Report Total: Period 144 $21,609,205.60 0 YTD 144 $21,609,205.60 0 10/15/2014 Page 1 of 1 THE CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Monthly Assessor Report Dan Raboin, City Assessor Cathy Bendel, Finance Director Finance Committee DATE: CONSENT ITEM# October 21, 2014 SUGGESTED ORDER OF BUSINESS: Introduction of Item ............................... ..... .............. ..... ....... City Administrator - Report/Presentation ........ ........................... ...... .......City Administrator Questions from Council to Staff ..... .........................................Mayor Facilitates - Call for Motion ........ ...... ...... ....... .................................. Mayor & City Council Discussion.. ..... .......... .............. ........ .......... ..... ............. Mayor & City Council - Action on Motion ......... ................................. ............. ........ ..... .Mayor Facilitates 5 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through September 2014 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 1 Sales collected and viewed — 16 Taxpayer inquiries — 5 Miscellaneous inquiries - 12 Inspections — Residential — 36; Commercial — 0 Building permit reviews — 55 Pictures taken — 18 Other work performed included: • Completed all quintile data entry Monthly meeting with County residential and commercial supervisors -- page 1 -- City Council Meeting [Consent Agenda Item 5J October 21, 2014 Input of all inspection and permit work Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the September 2014 monthly assessor report. -- page 2 -- TI IE CITY Of' LAKE ELMO DATE: October 21, 2014 CONSENT ITEM# 6 AGENDA ITEM: Sunfish Lake Park Forest Stewardship/Management Plan SUBMITTED BY: Alyssa MacLeod, Taxpayer Relations & Communications Coordinator THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Mike Bouthilet, Public Works Superintendent SUGGESTED ORDER OF BUSINESS: Introduction of Item .......... ..... ......... ....... .................... ...... City Administrator Report/Presentation......................... ......... ....... ...... .City Administrator Questions from Council to Staff ...................... ..... ....... Mayor Facilitates Call for Motion ........... ..... .............. ....... ................... Mayor & City Council Discussion ..........................„......................... ..... ............. Mayor & City Council Action on Motion ........ ....................„.. ....... . .......... ....... .......... Mayor Facilitates POLICY RECOMMENDER: Park Commission FISCAL IMPACT: 6,300 in parkland dedication funds SUMMARY AND ACTION REQUESTED: The City Council is respectfully being asked to consider the expenditure of no more than $6,300 to commission a Forest Stewardship and Management Plan for Sunfish Lake Park. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve the expenditure of $6,300 in parkland dedication funds to develop a Forest Stewardship and Management Plan for Sunfish Lake Park" BACKGROUND INFORMATION: The Lake Elmo Park Commission has requested that action be taken to address remaining storm damage, and long-term forest management in Sunfish Lake Park. As a park protected by the Minnesota Land Trust, a forest management plan must first be reviewed and approved by the Land Trust in writing before taking action, as outlined in Section 33 of the conservation -- page 1 -- City Council Meeting [Consent Agenda Item 6] October 21, 2014 easement. Members of city staff and the park commission met with certified forester, Steven Kunde, in May 2014, to discuss objectives. Kunde presented a comprehensive project proposal at a cost of $6,300 (attached). The plan includes: • A listing of long term goals. • Complete soils report. • Ecological Classification of the land and how the land fits into the MN Landscape level long term goals. • Identification of, and mapping of all major cover types present within the park. • Description of all major forest cover types, which includes species present, density, volume estimates, etc. • Invasive Specie identification and location of major problem areas and possible control strategies. o Management options for the major cover types identified, based upon the City's goals. These options could include some form of harvest, fuel reduction, hazard mitigation, actions needed to preserve various forest types, riparian area protection, erosion control, etc. • Management timeline which looks at long term management over the years to come. • Short term recommendations, to deal with the blow down problem combined with implementation of long term management options, to achieve an economically viable option to clean up the park. • Completion of the above listed bullet items along with meetings with the DNR and UofM participants. • Associated meetings, mileage and travel time Once complete and approved, next steps will be taken to implement the plan. RECOMMENDATION: The Park Commission recommends that the City Council approve the expenditure of $6,300 in parkland dedication funds to develop a forest stewardship and management plan for Sunfish Lake Park. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve the expenditure of $6,300 in parkland dedication funds to develop a Forest Stewardship and Management Plan for Sunfish Lake Park" ATTACHMENT: 1. Forest Stewardship/Management Plan Proposal -- page 2 -- May Z3,Z014 Mr. Michael Bouthilet City ofLake Elmo 3800 Laverne Avenue North ' Lake E|mo, Minnesota 55042 Public Works Director. Dear Mr. 8ou¢N|pt Thank you for meeting with me at Sunfish Lake Park. It was enjoyable meeting with you and Mary Frick and looking atthe park and the issues your facing. |tseems there are two major categories ofconcern. First is the heavy storm damage which took place last year and the possible hazardous situation it presents to park users and also the fire danger it could represent in the future. Second is the long term forest management objectives |nthe park. A Forest Stewardship/Management plan will address the following items and also tie into the immediate need toclean upthe wind damaged sites and hazardous conditions. Project Proposal. Forest Stewardship/Management plan work items. • A listing oflong term goals. • Complete soils report. • Ecological Classification ofthe land and how the land fits into the KxNLandscape level long term goals. w Identification of, and mapping of all major cover types present within the park, ° Description ofall major forest cover types, which includes species present, density, volume estimates, etc. = Invasive Specie identification and location ofmajor problem areas and possible control strategies. w Management options for the major cover types identified, based upon the City's goals. These options could include some form ofharvest, fuel reduction, hazard mitigation, actions needed to preserve various forest types, riparian area protection, ema}nn control, etc. • Management timeline which looks at longterm management over the years to come. • Short term recommendations, to deal with the blow down problem combined with implementation of long term management options, to achieve an economically viable option to clean upthe park. • Completion of the above listed bullet items along with meetings with the DNR and UofM participants. • Two municipal meetings (Park Board, Counci|). p Two meetings with bio-harvest contractors/loggers for site review and bid information. = Includes all mileage and travel time. My intent is to also meet with and seek impute from several DNR divisions or areas which would include fire management, waters, ecological services. This impute would help in the future should the City seek cost share funding for any future projects. Iwould also try toinvolve the UofMenvironmental studies area inthe project also. ProjectCost ......................................... Once the plan iswritten and accepted bythe city there will beaneed to meet with various logging nr bio'hanvestcontractors todetermine ifthey would like tobid (pay the City) tncarry out the identified clean-up areas and selected harvest sites. This would require time from the Public Works Department to determine entry points, park closure, landing areas, etc. along with the various loggers nrharvesters. Billing rate for additional meetings is $65/hr. including travel time as needed. Res pectfuUySubmhted, Steven Kunde Tf IE crry OF LAKE ELMO DATE: October 21, 2014 CONSENT ITEM # 7 AGENDA ITEM: 39`h Street North: Street and Sanitary Sewer Improvements — Pay Request No. 1 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Azenda): Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate..... .......... . ....... .................Mayor Facilitates Call for Motion ........................................„ ...... ............... Mayor & City Council Discussion........ ........ ...... .............. ..... ..... ..... ........ Mayor & City Council Action on Motion .................... ..... ......................... .......... ....... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 1 for the 39th Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 1 to Geislinger & Sons Inc. in the amount of $357,116.40 for the 39th Street North: Street and Sanitary Sewer Improvements". -- page 1 -- City Council Meeting [Consent Agenda Item 7] October 21, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 1 in the amount of $357,116.40. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $18,795.60. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 for the 391h Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. I to Geislinger & Sons Inc. in the amount of $357,116.40, for the 39m Street North: Street and Sanitary Sewer Improvements". ATTACHMENT(S): Partial Pay Estimate No. 1 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 1 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS PROJECT NO. 2014.131 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER CONTRACT CHANGE ORDER SUMMARY I NoApproval Amount . Date Additions Deductions 1 9/16/2014 $118,975.00 TOTALS $118,975.00 NET CHANGE $118,975.00 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: AAValIthiW 9/2/2014 10/31/2014 6/5/2015 ENGINEERING, inc. PERIOD OF ESTIMATE FROM 9/1/2014 TO 9/30/2014 CONTRACTOR; GEISLINGER & SONS, INC. 511 CENTRAL AVE S, PO BOX 437 WATKINS, MINNESOTA 55389 ATTN: GARY LUEBBEN, PROJECT MANAGER PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments $0.00 9. Amount Due (6-7-8) *Detailed Breakdown Attached CONTRACT TIME ORIGINAL DAYS REVISED DAYS REMAINING 276 0 248 ENGINEER'S CERTIFICATION: FOCUS Engineering, Inc. The undersigned certifies that the work has been reviewed and to the cu (3) best of their knowledge and belief, the quantities shown In this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 10/10/2014 DATE CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this paymen estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was Issued and payments DATE received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE FOCUS Engineering, inc. CONTRACTOR BY BY DATE $1,760,458.80 $118,975.00 $1,879,433.80 $375,912.00 $0.00 $375,912.00 $18,795.60 $0.00 $357,116.40 ON SCHEDULE YES NO PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 1 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014.131 ITEM DESCRIPTION OF PAY ITEM UNIT ENGINEERING, inc. CONTRACT THIS PERIOD TOTAL TO DATE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT PART 1 -SANITARY SEWER I 8" PVC SANITARY SEWER, SOR 26, 20' - /5DEEP Li 62 $125.00 $7,750.00 118.00 514,750.00 118 00 $14,750.00 10" PVC SANITARY SEWER SDR 26.15' - 20' DEEP LF 1,025 $8/.00 $69.175.00 868,00 575.516 00 868.00 $75,516.00 10' PVC SANTTARY SEWER, SDR 26, 20' - 25' DEEP LF 315 58000 $16,035.00 184 525.276.00 284 525,175282 12' PVC SANITARY SEWER, $ DR 26,15' - 20' DEEP IF $00 $92.00 546,20000 495 $45,540.40 495 545.540.00 12" PVC. SANITARY SEWER. SEIR 26, 20' - 25' DEEP IF 630 594 00 559,22002 499 546806.00 499 546.906.00 10" PvC SANITARY SEWER, SDP. 26, IN CASING LF 100 540.03 54,000.00 0 50379 0 50 00 12^ PVC SANITARY S(WER, SOP 26, IN CASING IF 120 $45.00 55,400,00 0 50 00 0 50.00 10" STEEL EASING PIPE IIACK.MLIGEREO) IF 100 5525.00 552,50000 0 50.00 0 50.00 9 24' STEEL CASING PIPE LIACK/AUGEREO) LF 120 $535,00 $64,200.00 0 50.00 0 50,00 10 PIPE FOUNDATION ROCK LF 1,400 50.10 5140.00 0 50.00 0 50.00 11 TELEVISING IF 2.850 52 DO $5,700.00 0 50.00 0 50.00 12 4' DIAMETER SANITARY SEWER MH EA 12 53.000.00 536,000_00 12 S36,000.00 1/ 536.00100 13 4' DIAMETER EXCESS MANHOLE DEPTH Li 140 $125.00 $17,500.00 118 514.712.50 118 $14,712.50 14 10"86" PVC 666E, 50 R 16 EA 6 5400 C73 51,400.01 6 52.40E1.00 6 $2,4130,00 15 12"X6" PVC WYE, SDP 26 EA 4 $460.00 $1,840 01 6 51,760.00 6 52.760.00 16 6" PVC SEM 40 SANITARY SEWER RISER LE 85 $35 00 12,975.00 0 50.00 0 50.00 17 6" PVC SEH 40 SANITARY SEWER SERVICE li 400 532.00 $12.800.03 0 $0.00 0 50.00 IS PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY S JAC KING PITS LS 1 54,50710 54,500.01 1 14,600.40 1 54,500.00 19 PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 17 JACKING PITS LS 1 54,500.00 $4,500.03 0 50.00 0 50.00 20 CROS5 EXV,TING WATER SERVICE EA 7 5450.00 53,150.00 7 53.150.00 7 53,150.00 21 EXPLORATORY DIGGING HP 5 5502.00 $2,500.00 0 50.00 0 50.00 SUBTOTAL - PART 1 $450,285.00 $171,510,50 5171,510.50 PART 2. WATERMAIN TEMPORARY WATER SYSTEM LS 1 51,500.00 51,500.00 1 51,500.00 1 51,500.00 2 CONNECT TO EXISTING 6' WATER MAIN EA 3 5500.130 51.700.00 0 50.00 0 50.00 CONNECT TO EXISTING 8" WATER MAIN EA 1 5950.00 5950,00 0 50.(82 0 50.00 4 CUT IN 8' X FI" TEC EA 1 $2.60000 52,600.00 0 50.00 0 50.00 O REMOVE AND DISPOSE OF EXISTING GATE VALVE & BOX EA 3 $1.500.00 54,500.00 0 $0.00 0 50.00 REMOVE AND REPLACE 6" GATE VALVE & BOK FA 4 93,400.00 $13.60000 1 53,400,00 1 S3,400,00 7 REMOVE ANO REPLACE 8" GATE VALVE & BO% EA 11 53,900.00 $41.900.00 2 57,800.00 2 57,800.00 REMOVE AND DISPOSE OE EXISTING HYDRANT EA 5 5760 00 53,600 00 1 $760.00 1 5760.00 9 6" DIP CL. 52 WATER MAIN IF 70 546.00 $1,220.00 0 50.00 0 50.00 10 ID DIP CL 52 WATER MAIN EY 30 $53.00 51,590.00 0 50,00 0 50.00 11 6" GATE VALVE AND BOX EA 4 $1,450.00 55,800.00 0 50 00 0 50.00 12 HYDRANT EA 5 54,000.00 $10,000.00 1 54,1300.00 1 54000 DO 13 VALVE BOX EXTENSION LT 2 5260,00 5520,00 0 50.00 0 50.00 14 HYDRANT EXTENSION IF 1 5603.00 5600.00 0 5000 0 5000 15 DUCTILE IRON F DTI NGS Lil , 100 510.00 91,002.00 0 $0.00 0 50.00 SUBTOTAL PART 2 5105,280,00 $17,460.00 $17,460.02 PART 3' STORM SEWER REMOVE AND DISPOSE OF EXISTING STORM SEWER IF 910 $10 DO 59,100.00 812 98,120.00 812 58,120.00 REMOVE AND DISPOSE 01E05084G STORM SEWER MANHOLE EA 8 5400.00 93,10000 6 $2,400.90 6 12,400.00 POTHOLE EXISTING WATER MAIN ta 7 545000 03,10010 1 $45000 1 5450_00 12" RCP STORM SEWER, CLASS 5 Lr 70 54000 $1.800,00 0 50.00 0 50.00 5 15' REF STORM SEM R. CLASS 5 LF 891 54200 $17,422.00 0 S0.00 0 50.00 18" RCP STORM SEWE R, CLASS 5 LE 236 545,90 510,620 00 0 50.00 0 50.00 /4" RCP STORM SEWER, CLASS 4 LE 369 $62 DO $22,8/8.00 0 50.00 0 $000 8 12" RCP iLARED IND SECT/ON INCL TRASH GUARD EA 2 $900.00 51.800.00 0 50.00 0 50.00 9 18" RCP FLARED END SECTION INCL TRASH GUARD EA 51.05007 52,100.00 0 50.02 0 Saco lo 24" PCP HARED END SECTK)N 01(1 TRASH GUARD EA $1,40000 $1,40300 0 50,00 50.07 11. RIP RAP, CLASS 3 Cr 0 $115.00 5920.00 0 50.00 50.03 12 2'%3' CATCH BASIN EA 3 52,10000 56,300.00 0 50.00 50 CO 13 4' DIA CATCH BASIN/MANHOLE EA 1 51.500.00 512,500.00 0 $003 $0.00 14 5' DIA CATCH BASIN/MANHOLE EA 2 53,600.00 57.10000 0 50.00 50.00 15 5' VIA CATCH BASIN/MANHOLE W/ SUMP EA $4,350.00 54.350.00 0 50.00 5000 16 BULKHEAD 15" PCP STORM SEWER EA 1 512510 512500 0 50.00 0 50.00 17 BULKHEAD 18" RCP STORM SEWER co 1 Siso)ao Snack) 0 Sam Saco 18 BULKHEAD 36" RCP STORM SEWER EA 1 $225.00 5215.00 50.00 50.00 19 INLET PROTECTION EA 12 5175.00 52,100 00 5515.00 3 $525.00 20 INSULATION SY 30 530.00 $900.00 50.00 50 CO 21 POND EXCAVATION ITI cy 420 510 DO 54,200.00 $0.00 Saw 22 INFILTRATION SWALE EXCAVATION IPI CY 675 510.00 $6,750.00 Sao° 0 Saco 23 SEED MIX 330 AND HYDROMULCH sy 1600 $2.75 54.400.00 50.00 50.00 SUBTOTAL - PART 3 $144.590.00 S11,499.00 511,495.00 PART 4 STREET IMPROVEMENTS MOBILIZATION TRAFFIC CONTROL LS 590,000.00 Ssa,000ao 545,610.50 $9.onao 00 Soacoao 04,510CO $4.500.00 (MO DESCRIPTION OF PAY ITEM CONTRACT THIS PERIOD UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY 3 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 3 $1,200.00 $3,60003 1 $600.03 1 4 CLEAR AND GRUB TREES AND BRUSH L5 1 $4,500 CO 54.50003 0 50,00 0 5 TEMPORARY ACCESS GRADING LS 1 52,000,00 52,000.00 1 $2,000 OD 1 6 TEMPORARY ACCESS AGGREGATE RASE CLASS 5 TN 60 $30.01 $1,80200 60 51,600.00 60 7 TEMPORARY ACCESS MAINTENANCE HA 10 5125.00 51,250.00 0 $0,00 0 $ REMOVE TEMPORARY ACCESS LS 1 $1,50003 51,50000 0 50.10 0 9 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER LE 290 5600 $1740.10 200 51,200.00 200 10 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT 5Y 9160 52 00 S18,320.00 9,487 518,974.00 9,487 11 REMOVE AND DISPOSE OF EXISTING BO4M0401)5 PAVEMENT IDRIVEWA SY 335 54.00 $1,340.00 300 $1,200.00 300 12 REMOVE AND DISPOSE OF EXISTING LIGHT BASE EA 4 $300.00 $1,200.00 0 50.00 0 13 SALVAGE AND REINSTALL SIGN EA 8 5200.00 51,600.00 0 50.00 0 14 SALVAGE AND REINSTALL MA'.L DROP BOX EA 1 5250AC 525000 0 50.00 0 15 SALVAGE AND RE)NSTAU RETAINING WALL 15 1 57,500.00 $7.500.00 0 50.00 0 16 SAWCUT BITUMINOUS PAVEMENT LE 200 5300 5600.00 0 50,00 0 17 COMMON EXCAVATION (P) CY 7750 59,00 569,750,00 0 $0.00 0 18 SUBGRADE CORRECTION (E6) CY 340 51.2.00 54008000 0 50.00 0 19 SUB -GRADE PREPARATION R5 _ 24 $465.30 511,318,10 0 5000 0 20 4' PERFORATED PVC DRAINTILE WITH AGGREGATE AND WRAP LE 1000 512.00 $12,000,00 0 50.00 0 21 AGGREGATE RASE CLA55 5 TN 6360 510.50 566,990.00 0 50.00 0 22 SELECT GRANULAR BORROW IP( CY 4090 $1000 540,900.E0 0 50.00 0 23 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,8) ISPWEA2300 TN 800 $66.50 553,200.00 0 50.00 0 50.00 24 TIFF SP 12.5 BMJMIN0115 NON WEARING COURSE MIXTURE (2.B) (SPNN TN 1335 $57.75 577,095,25 0 $040 0 5000 25 BITUMINOUS MATERIAL FOR TACK COAT GAL 555 52.00 51,130.00 0 50,00 0 50.00 26 ADJUST MN[ASTI NG-STEEL RING(2015) EA 12 5450.00 $5,400.00 0 50.00 0 50 DO 27 ADJUST VALVE BOX (2015I EA 20 5250.00 55,000.00 0 50,03 0 50 D0 28 $624 CONCRETE CURB AND GUTTER LF 4310 510.77 546,418.70 0 $0.00 0 50.00 29 8612CONCRETE. CURB AND GUTTER LF 105 $14.80 51,554.W 0 50.00 0 5000 30 CONCRETE PEDESTRIAN RAMP EA 12 $420.00 $5,040.00 0 50.00 0 5D,D0 31 5' CONCRETESIOEwALK SE 33110 $3.50 $45,835.30 0 50.00 0 5000 32 8- COMMERCIAL CONCRETE DRIVEWAY PAVEMENT (HIGH EARLY( SY 340 570.00 $23,800.00 0 50,03 0 50.00 33 6' CONCRETE FLU ME SY 35 550,0C $1,750.00 0 50.00 0 50.00 34 TRUNCATED DOME PANELS SF 168 542.00 $7,056 DO 0 $0.00 0 50-00 35 BITUMINOUS DRIV(WAY PAVEMENT SY 105 $50,00 $5,250.00 0 S0.00 0 5000 36 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE - TRAIL (2,81 ISPW TN 270 565.00 517,550-00 0 50.00 0 50.D0 37 SODDING 54 5600 54.25 521,250.00 0 5003 0 50.00 38 IMPORT AND PLACE TOPSOIL BORROW (Cy) CY 500 $35.00 517,503.00 D 50-03 0 $000 39 SRO & EROSION CONTROL BLANKET SY 20D0 $3.25 $6,500.00 0 $0,00 0 $.00 40 SEED E. FIYOROMULCH Sy 5590 52.15 $11,825.00 0 5000 0 $0.E0 41 SILT FENCE, TYPE MACHINE SLICED LE 1000 $1.95 $1,950,00 0 $0.00 0 $0,00 42 4)17 FENCE. TYPE FLOATING LE. 33 $22.50 $67S DO 0 $0.00 0 50.00 43 DITCH CHECK ' 81013011 LF 200 5575 51150.00 30 5172.50 30 $172.50 44 STREETSWFEPING HR 15 $12500 $1,87500 0 5009 0 $0.00 45 SIGN PANELS, TYPE C SF 6 54500 5281.25 0 50.00 0 50.00 46 4"DOUBLE 5000'YELLOW LINE, EPDXY LF 2270 51.50 53,40500 0 50.00 0 50.00 47 4" 50E10 WHITE LINE, EPDXY LC 110 $0.75 $82.50 0 $0.00 0 $0.00 48 RIGHT TURN ARROW, TAPE EA 1 5845.00 584500 0 50.00 0 50.00 5U8107A1'PART 4 5214.706.80 575,446.50 575,446,50 TOTAL TO DATE 1 AMOUNT 5603.00 50.00 52,000.30 $1,800.00 50.00 50.00 $1,200 00 $18,974.00 51,200.00 $0.00 5000 50,00 $000 50.00 50.00 Woo ALTERNATE NO. 1- SANITARY SEWER SOUTH OF TH 5 1 CLEAR AND GRUB TREES AND BRUSH 15 1 54,000.00 54,000.00 0 $0,03 0 5000 2 REMOVE AND DISPOSE OF EXISTING STORM SEWER LF 20 $10.03 5200 CO 0 50.00 0 50.00 3 PATCH GRAVEL DRIVEWAY TN 200 $20.03 54,000.00 0 50.00 0 50.00 4 18' CMP DRIVEWAY (U IVE RT LF 20 $45.00 $90000 0 5000 0 $0.00 5 16" CMP FLARED END SECTION EA 2 5480101 $960.00 0 $0.00 0 50.00 fi 15" PVC SANITARY SEWER, 50R 26, 15' -20' DEEP if 625 594.00 558,750.00 0 50.00 0 50 00 3 15" PVC SANITARY SEWER. SDR 26, 20 25' DEEP LF 1255 596.03 S120,480,00 0 50.00 0 5003 8 14" PVC SANITARY SEWER, C905 DR 25, IN CASING LF 164 540.00 56,560.00 0 5000 0 $0.00 9 14' PVC SANITARY SEWER, C905 DR 25, 20. 25' DEEP LF 20 $76.10 51,520.00 0 50.00 0 50.00 10 28'STEEL CASING PIPE(IACK/AOGEREDI LF 164 5565,00 592,660.00 0 $0.00 0 50_00 11 PIPE FOUNDATION ROCK LF 1000 50.01 510.00 0 50,00 0 50,00 12 TELEVISING LT 2061 52.00 54,122.03 0 50.00 0 $0.00 13 4' DIAM ETE R SANITARY SEWER MH EA 8 53,200.03 525,600.03 0 50.00 0 $1.00 14 4' DIAMETER EXCESS MANHOLE DEPTH lF 115 5125.00 514,375,00 0 $0 00 0 50.00 15 SOIL DECOMPACTION AC 5 51,200.30 56,030.00 0 50,00 0 50.00 16 SILT FENCE, TYPE MACHINE SEWED LF 300 $1.95 $58500 0 $0.03 0 50.00 17 SEED AND BLANKET 5Y 1500 $325 54,875,00 0 50.00 0 50.03 SUBTOTAL ALTERNATE N0.1 $345,597.00 50.L0 $0.00 TOTALS 5/,150,458,80 $375,912 CO $375,912.00 'if IE CITY Of' LA K E ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: October 21, 2014 CONSENT ITEM # 2014 Street Improvements — Pay Request No. 3 Ryan Stempski, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff._ ...... ........... ..... . ..... ........... Mayor Facilitates Public Input, if Appropriate........... ...... ....... ....,.. ........ Mayor Facilitates Call for Motion ..... ...... . ........ ......................... ...... ....... Mayor & City Council Discussion ...................... ..... ............................................ Mayor & City Council Action on Motion ................... ...... ..... ................................ Mayor Facilitates 8 pppcy RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the 2014 Street Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Hardrives, Inc. in the amount of $669,656.32, for the 2014 Street hnprovements". -- page 1 -- City Council Meeting [Consent Agenda Item 8] October 21, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $669,656.32. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $63,925.16. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 3 for the 2014 Street Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Hardrives, Inc. in the amount of $669,656.32 for the 2014 Street Improvements". ATTACHMENT: Partial Pay Estimate No. 3 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2014 STREET IMPROVEMENTS PROJECT NO. 2013.13$ PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. DERT,SQMMARy Approval Amount Date Additions Deductions 7/1/2014 $7,988.30 TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: $7,988.30 .„. 7/2/2014 10/10/2014 11/211291.4_ 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed S. *Stored Materials 6. Subtotal' (4+5) 7. Retainage 5,0% B. Previous Payrnents 9. AmoOrtt Due (677-8) fled Breakdown Attached ORIGINAL DAYS 142 REVISED DAYS 0 REMAINING 52 ENGINEER'S CERTIFICATION; The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in aCcordance with the contract documents. CONTRACTORS CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this paymen estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY - DATE FOCUS Engineering, Inc, FOCUS Engineering, i ENGINEER DATE COACtOR DATE BY DATE ENGINEERING, inc. PERIOD OF ESTIMATE FROM 9/3/2014 TO 9/302014 CONTRACTOR: HARDRIVES, INC. 14478 QUIRAM DRIVE ROGERS, Wi 54374 ATTN : DAN LOBELLO, PROJECT MANAGER 1. Original Contract Amount $1,469,015.70 $7,g::.30 $1,477,004,00 $1,278,503.18 S0.00 l $1,278,503,18 $63,925.16 - $544,921:11 ON SCHEDULE YES NO PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 3 2014 STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.135 ITEM DESCRIPTION OF PAY ITEM DIVISION 1- PACKARD PARK AREA 1 MOBILIZATION 2 TRAFFIC CONTROL 3 SILT FENCE, TYPE MACHINE SLICED 4 INLET PROTECTION 5 BIOROLL DITCH CHECK 6 STREET SWEEPING 7 TREE TRIMMING 8 SALVAGE MAILBOX 9 INSTALL SALvAGEO MAILBOX 10 SAWCuT BITUMINOUS PAVEMENT 11 SAWCUT CONCRETE PAVEMENT 12 REMOVE AND DISPOSE OF ExISTING BITUMINOUS PAVEMENT [DRIvEWAYSI 13 REMOVE AND DISPOSE OF Ex1511NG CONCRETE PAVEMENT (DRIVEWAYS) 14 REMOVE AND DISPOSE OF EmSTING CONCRETE PAVEMENT 15 REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE 16 %%RADE EXCAVATION RECLAIM AREAS ((V) 17 SELECT GRANULAR BORROW (CV) 18 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS, kr DEPTH 19 HAUL ExCESS RECLAIMED MATERIAL OFF SITE (Tv) 20 SUBGRADE PREPARATION OF RECLAIMED sURFACE 21 TYPE SP 9.5 BITUMINOUS NON WEARING COURSE MIXTURE 12,61 ISPNWA23061 22 TYPE SP 9.5 BRUMINOLIS WEARING COURSE MIXTURE (2,13) [SPWEA2406) 23 BITUMINOUS MATERiAt FOR TACK COAT 24 PATCH BITUMINOUS DRIVEWAY 25 PATCH CONCRETE DRIVEWAY 26 SAW & SEAL STREET (40 INTERVALSI 27 0416 CONCRETE CURB & GLITTER 28 CONCRETE RIBBON CURP 29 6° CONCRETE LUME 30 REMO vE CB CASTING 31 R.3250-1 CASTING 32 2` X 3' CATCH BASIN WITH CASTING PER DETAIL 404 33 40)8 Ctimli WITH SUMP AND CASTING PER DETAIL 40S 34 4018 ME WITH CASTING PER DETAIL 402 35 15" RCP STORM SEWER, CLASS 5 36 15' RCP FLARED END SECTION !NCI TRASH GUARD 37 CLASS 3 RIP RAP WITH FAB80C 38 DITCH GRADING 39 POND EX(AVATION (CV) 40 JET AND CLEAN STORM SEWER 41 IMPORT AND PLACE TOPSOIL BORROW ILV) 42 SEEDING, FERTILIZER, AND EROSION CONTROL BLANKET 43 SODDING 44 SALVAGE SIGN 45 INSTALL SALVAGED SIGN SUBTOTAL - owiSION 1 ENGINEERING, inc. REVISED CONTPACT THIS P OD TOTALED DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANT1TY AMOUNT QUANTITY AMOUNT LS 1 534,750.00 534,750,03 0.00 50.00 1 00 53-4,750,00 LS 1 $1,162A7 52,162,47 0.40 $864.99 0,90 51,946.22 Ls 3,1E8 52.03 $6,471,64 0.00 50.00 000 50.00 EA 14 $74 93 51,049.02 0,00 50.00 3400 51,049.02 EA 14 $80.28 51,123.92 000 $0.00 0.00 50.00 HR 35 5151.26 $5,294 10 0.00 50.00 0.00 50.00 LS 1 55,352 13 $5.352.13 0.00 $0.00 0.00 50,00 EA 24 532.44 377856 3,00 597 32 2500 5811,00 EA 24 $37.64 $908.16 25.00 73946.00 25 00 5946.00 lE 720 $2.12 51525.40 0.00 50.00 261.00 5553,32 LE 330 53 13 5406.90 0,00 50.00 130,00 5406.90 SY 410 55.35 52,193,50 159.06 $850.97 38900 02,081A7 5Y 150 $8.56 51,284.00 17.6? 5151.20 102.67 $878.86 SY 10 $32.11 $321,10 0.03 00.00 0,00 730.00 LF 230 510,81 52,480.30 000 $0,00 230.00 52,488.30 CY 1,000 59 10 739,100.00 000 50.00 0,00 50.00 CY 250 514.13 53532.50 0.00 50.00 0.00 $0.00 SY 21,500 $0.91 519,565.00 0.00 50.00 21.500,00 $19,565.00 cy 300 58 62 52,586.00 91.00 5784.42 91,00 $784.42 RS 61 $324.75 $19,690.20 60.63 519,690.20 60.63 519.690.20 TN 1,905 7360.76 5115,747.80 0.00 50.00 1,667 00 5101,286.92 TN 1,905 7362.64 5119,329-20 2,014.00 $120,156.96 2,014,00 5126,155.96 GAL 1,350 $1.96 52,64.6.00 700.00 51,372.00 700.00 $1,372.00 SY 410 520 11 58,245.10 147.00 52,956.17 441.00 58,868.51 SY 150 546 03 56,904.50 0.00 $0.00 113,00 $5,201,39 LF 2,900 52.61 $7,569,00 0.00 50-00 0,00 $0.00 IF 7,660 59,63 573,765.80 395.00 '$3,803.85 7,207 00 $69,788.61 LF 530 $14.50 57.685.00 372.00 $5,394,00 857.00 512,426,50 SF 500 56.74 53,370.00 0.00 $0.00 370 00 52.493.80 EA 12 583,66 51.004.16 0.00 50.00 13.00 51,087.84 EA 12 5779.82 $9,457.84 1.00 73279,6,2 12.00 59,352.84 EA 1 51,838.10 $3,838.10 000 50.00 000 $0.00 EA 1 52.811.21 $2,811.21 0.00 50.00 2.00 $5,622.42 IA 2 51,945.23 53,892.46 0.00 50.00 2.00 53,892,45 LF 208 $44.33 59,22004 0.00 50.00 239.00 59,264,97 EA 4 51.243,42 $4,973.68 1.00 51,243 42 4.00 54,973.68 Cy 8 $162.19 51,297.52 0,00 5000 0.00 $810.95 LF Hu 510.70 51.926.00 0.00 $0.00 0 CO 50.00 CY 70 521.41 51,498.70 0,00 50 00 a 00 50.00 LF 135 $15.14 $2,043.90 135.00 52,043.90 135.00 54043.90 CY 600 7315.00 512,000 03 284.00 54.260.00 466.00 56,99{) 00 SY 1500 $2.94 54,41000 000 50.00 0.130 50.00 SY 8,800 734.28 537,604,00 3,500.00 514,980.00 3,500.00 $14.960.00 EA 10 527.03 0270.30 0 00 50,00 1.00 527.03 EA 10 $124.34 51,243,40 0.00 50.00 0.00 730.00 5561,29021 , 5178,767.57 $472,594 49 DIVISION 0. 20TH STREET NORTH I 46 MOBILIZATION 15 0 $15,172.98 $0.00 0.00 $0.00 $0.00 47 TRAFFIC CONTROL 15 0 55,000.00 50.00 OM $0.013 $0.00 48 JOINT REPAIR SY 0 520.00 50.00 0.00 50.00 0 SO 00 49 PATCH BITUMINOUS STREIT [PARTIAL OEPTHI 51 0 520.00 SO 00 0.00 50.00 0 5000 50 PATEN BITUMINOUS STREET (FULA DEPTH) SY 0 $36.64 5000 0.00 50.00 $0,03 SI REMOVE FAVEMENT MARKINGS '4" LINES IF 0 50.65 50.00 0,00 WOO 50.00 52 3/4" OVERLAY TN 0 $68.06 $0.00 0.00 SO 00 $0.00 53 3/8" MICROSURFACE SY 0 $3.21 $0.00 0,00 $0.00 0 $0.00 54 CLASS 2 AGGREGATE SHOULDERING -1000, CRUsHED UMFROCK TN 0 521.39 $0 DO 0,00 $0.00 73 50,00 55 4°' DOUBLE SOLID YELLOW LINE • LATEX LF 0 $0.22 50.00 000 $0.00 50.00 56 4" SOLID WHITE LINE - LATEx LF 0 50.11 50.00 500 50.00 50.00 SUBTOTAL - DIVISION 2 I 50.00 50.00 50.00 ITEM DESCRIPTION OF PAY ITEM UNIT QUA REVISED CONTRACT THIS PERIOD TOTAL TO DATE UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT DIVISION 3 - DEER POND TRAIL & COURT 57 MOBILIZATION L5 1 521.000,00 521,000.00 0.25 55,250.00 1.00 58 TRAFFIC CONTROL l5 1 51,621.85 51,621.85 0.25 5405.46 0.90 59 SILT FENCE, TYPE MACHINE SLICED LE 2,150 57.03 $4,364.50 50.00 5101.50 275,00 60 INLET PROTECTION EA 12 574.93 5899.16 11.00 5899.16 12.00 61 STREET SWEEPING HR 10 5151,26 51,512.60 0.00 50.00 1,00 67 BIOROLI DITCH CHECK EA 5 580.28 5401.40 0.00 50.00 000 63 CLEAR AND GRUB TREE EA 6 5588.73 53,537.38 0.00 $0.00 7,00 64 GRUB EXISTING STUMP FA 5 5214.09 53,070.45 4.00 5856.36 4,00 65 SALVAGE MAILBOX EA 22 532.44 5713.68 000 50.00 22.00 66 INSTALL SALVAGED MAGI BOX EA 22 537,84 5832.48 22.00 5837.48 22.00 67 SQWCLOT BITUM INDUS PAVEMENT LF 375 52.1) 5813,75 0.00 50.00 26900 68 SAWCUT CONCRETE PAVEMENT IF 100 54.07 5407,00 000 50.00 89.00 69 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT 5Y 6,680 52.91 $19,438.80 0 00 50.00 6,680.00 70 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT IDRIVEWAYSI SY 250 55.35 51,137.50 0 00 50.00 266.00 71 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAYS) 5Y 110 58.56 5941.60 000 50,00 37,00 77 REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE IF 190 510.81 52,053.90 0,00 50.00 190,00 I 73 REMOVE AND DISPOSE Of EXISTING STORM SEWER STRUCTURE EA 2 5431,50 5865.00 0.00 50.00 2.00 74 COMMON EXCAVATION (P) CY 3,575 58,56 530,602.00 000 5000 3575.00 75 SUBGRADE EXCAVATION- RECONSTRUCT AREAS(CV) (Y 325 58.56 $2,782.00 000 50.00 76.00 76 SEI ICT GRANULAR BORROW (CV) CY 7,390 512.31 529,470.90 0.00 $0-00 2,727.00 77 AGGREGATE BASE.CLA555 TN 7,600 510,17 576,442,00 0,00 $0.00 2,60000 78 TYPE 5P 9.5 BITUMINOUS NON WEARING COURSE MIXTURE 126( (SPNWA2306,) TN 690 567.38 543,042.20 690.00 $43,042.20 690.00 79 TYPE 5P 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,BI (5PWEA24081 TN 520 563.49 $33.014.80 521,10 533,084.64 52110 80 BITUMINOUS MATERIAL FOR TACK COAT GAL 405 51.96 $793.80 350,00 5686.00 350,00 81 PATCH BITUMINOUS DRIVEWAY ST 250 520 55 55,137,50 279.06 55,734.68 279.06 8Z PATCH CONCRETE DRIVEWAY 5Y 110 54603 55,063.30 5.50 5253.17 65.50 83 PATCH GRAVEL DRIVEWAY TN 70 527.54 5550.80 0,00 50.00 OM 84 SAW & SEAL STREET (40' INTERVALS) IF 1,300 52.61 $3,393.00 0 00 9000 0,00 85 ADJUST EXISTING MANHOLE CASTING EA 2 5584.98 51,169.96 200 51,169.96 700 86 6612 CONCRETE CURB & GUTTER 1F 4,500 $9.10 540,950.00 4,44600 $40,458.60 4,446.00 87 6" CONCRETE FLUME SF 2 542.82 $85.64 0,00 50.00 0.00 88 4" PVC PERF EDGE DRAIN W/BACKFILL &WRAP LF 1,155 59.10 510,510.50 0 CO 5000 1,155.00 89 CONNECT DRAIN TILE TO STRUCTURE EA 12 5160.56 51.926.72 0.00 $0.00 12,00 90 CONNECT TO O)SUNG STORM SEWER MH EA 2 5540.62 $1,081.24 0,00 5000 200 91 2' X 3' CATCH BASIN WITH CASTING PER DETAIL 404 EA 2 51,838,10 53,675.23 0,00 5D00 2 00 92 4' DIA CBMH WITH CASTING PER DETAIL 402 EA 1 51.836.10 $1,83810 0.00 50.00 100 93 4' ERA CBMH WITH CASTING PER DETAIL 406 EA 6 52,106.41 $12,650.46 000 5000 6.00 94 4' DIA CBMH WITH SUMP AND CASTING PER DETAIL 405 EA 3 52.919.34 $8,758.02 0,D0 $0 00 3,00 95 15' RCPSTORM SEWER, CLASS IF 387 542.17 516,108.94 0A0 50.00 182.00 96 18" RCP STORM SEWER, CLAS55 IF 235 $45.41 510,67135 OM 50.00 240.00 97 75' RCP FLARED END SECTION INCI TRASH GUARD EA 2 51,243,42 52,486.84 0.00 50,00 2.00 96 18" RCP FLARED END SECTION INC( TRASH GUARD EA 1 51,297.48 51,297.48 0A0 50.00 1,00 99 CLASS 3 RIP RAP WITH FABRIC CY 15 5162.19 52,432.65 0.09 50.00 11 4C 100 DITCH GRADING LF 100 510.70 51,070.00 61.00 5651.70 51.00 101 IMPORT AND PACE TOPSOIL BORROW (WI CY 300 $15.00 $4,500.00 7200 $1,080.00 72.00 102 SODDING 55 5,000 $4.78 521,400.00 2,180.00 59,330.40 2,18000 103 SEEDING, FERTILIZER, AND EROSION CONTROL BLANKET SY 400 $2 94 51,176.00 000 50.00 0 CO 104 4" DOUBLE SOLID YELLOW LINE - EPDXY LF 1,44E7 50.79 51.137.60 0p0 $0.00 0.00 105 REMOVE SIGN EA 1 57703 $27.03 0,00 $0 DO 1.00 106 SIGN PANEL, TYPE C SF 9 $54 06 $486,54 0.00 50 00 0,00 107 SALVAGE SIGN EA 6 527,03 5162.18 0,00 50.00 500 108 INSTALL SALVAGED SIGN EA 6 5174.34 574604 0.00 50.00 0.00 SUBTOTAL- DIVISION 3 5388,398.04 5143,837,31 DIVISION 4- MANNING TRAIL NORTH 109 MOBi1I1ATION L5 1 53,500.00 110 TRAFFIC CONTROL 15 1 52,324 66 111 51LT FENCE, TYPE MACHINE SLICED LF 6,600 5/ 03 111 STREET SWEEPING HR 75 $151,26 113 BIORO1 DITCH CHECK EA 20 580.28 114 CLEAR AND GRUB TREE EA 15 $588.73 115 SALVAGE MAILBOX FA 12 532.44 116 INSTALL SALVAGED MARBOx EA 12 537 84 117 SAWCUT BITUMINOUS PAVEMENT LF 375 52.17 118 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 8,970 52.71 119 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT(ORIVEWAYS) 5Y 130 55.35 53,500.00 52,324.66 $13,398.00 53, 781.50 $1,605.60 58,830.95 5389.28 5454.08 5813 75 $24,308.70 5695,50 0,50 0.70 1.645.00 000 0.00 12.00 0.00 12 00 122,00 4,470.00 0.00 51,750.00 51,627.26 $3,339.35 50.00 $0.00 $7,064 76 50.00 5454.08 $264.74 512,113.70 50.00 1.00 0.90 3,265.00 0.00 0,00 12.00 12.00 12,00 122 00 13,970.00 0.00 521,D00.00 51,459.67 5558.25 5899.16 5151.26 50.00 54,121.11 5856.36 5713.68 5837.48 5583,71 5362.23 519,438 80 $1,423.10 $316,72 52,053.90 $865.00 530,602.00 $650.56 577,414.37 526,442.00 543,042.20 S33,064.64 5686,00 55,734 68 $3,014.97 50.00 50.00 51,169.96 $40,458.60 $0.00 510510.50 $1,926,7I 51,081.24 53,676.10 51,836-10 512,650 46 58,758.02 516,108.94 510,898.40 $2,486.84 51.797.48 $1,648.97 5657,70 51,080.00 $9,330.40 50.00 50.00 $27,03 $0.00 5135.15 50.00 $352,242.57 $3,500.00 52,092.19 56,627,95 $0.00 50.00 57,064.76 5389.28 $454.08 $254.74 524,308 70 50 DO REVISED CONTRACE THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANI100 AMOUNT QUANTITY AMOUNT 110 REMOVE AND DISPOSE OF EXISTING STORM SEVVER PIPE LP 53 $10.81 0 00 50.00 53.00 121 COMMON EXCAVATION IP) CY 5,205 532,733 44 5,205,00 5445,55512419803 544$45,„255587042i0809: 3,g24,00 540,499,90 122 SUBGRADE EXCAVATION . RECONSTRUCT AREAS ((V) CY 500 0.00 $40,499.90 059.09 50 00 0.00 58.56 123 SELECT GRANULAR BORROW (CV) CY 3,290 4,820 $25,345,29 3,29cup 4,820.00 124 AGGREGATE BASE CLASS 5 TN s$171%561 510,21507 $49,:19°.°40' 125 TYPE SP 02.0 BITUMINOUS NON.WEARING COURSE MIXTURE (2,B) ISPNWB2300/ TN $10 17 549,019 40 2,71,, $53.•°9576 1,134.00 555 64 5:15,,2657,0,4400 I::: 563,095.76 126 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,13) ISPWEA.24061 TN 1,360 820 561.67 $50,569.40 89257 $55,044.79 892,57 555,044 79 127 BITUMINOUS MATERIAL FOR TACK COAT GAL 640 $784 00 400.00 250.00 128 PATCH BITUMINOUS DRIVEWAY $Y (30 $:,}67874,5000 51.96 52,635.10 250,00 55,067.50 $4, 129 PATCH GRAVE' DR,VEWAY TN 30 520.27 OM 0,00 581060 130 CLASS 2 AGGREGATE SHOULDERING -100X. CRUSHED EIMEROCK TN 345 527.02 54,41$4°117 211,81 45140:0120 535,310.00 57,189 Bo ilts, 131 4- PVC PERE EDGE DRAIN W/BACKFILl & WRAP LF 3,000 520.04 535,310.00 3,000,00 535,310.00 3,cx)om $4,281.68 $0.00 132 PRECAST CONCRETE HEADVYALL (DRAIN TILEI EA 8 000 0,00 $5$3:1:: $67.71 133 18' RCP STORM SEWER, CLASS 5 IF 48 0.60 53,010.08 53,010.08 134 18" RCP FLARED END SECTION INCL TRASH GUARD EA 2 52,594.98 0.00 :000000 428:0000 $2,594 98 13$ CLASS 3 RIP FtAP WITH FABRIC CY 5 $1.297.49 0.00 5.00 575580010.0905 5162.19 :00.0000 136 IMPORT AND PLACE TOPSOIL BORROW IIVI CY 500 0.00 0,00 58:00,0095 515.0o 137 SEEDING, FERTILIZER, ANDEROSION CONTROL BLANKET SY 7,850 0.00 0.00 50.00 523,079.00 50.00 138 4' DOUBLE SOLID YELLOW LINE - EPDXY LF 3,303 0 CO So.00 0.00 50.00 52,607.00 50.00 WOO 0.00 0,00 139 4" SOLID WHITE LINE . EPDXY 1.1 6,600 52.94 53,168.00 140 REMOVE- SIGN EA 5 0,00 5.00 50.79 5135,1555000000 $0.00 0.00 $135.15 141 SIGN PANEL, TYPE- C SE 21 52570:0483 554.06 51,108.23 ,L0,0 142 Sm527,03 vAGE SIGN EA 14 5378.42 0,0C/ 50.00 14.00 143 INSTALL SALVAGED SIGN EA5124 34 51,740 760,00 14 50.00 0.00 5375;7° 42 SUBTOTAL DIVISION 4 $422,883.00 5278,624.86 . $349,9$947491 TOTALS - BASE CONTRACT $1,372,577.25 $601,229.75 $1,174,83134 CHANGE ORDER NO. 1 C01.1 MOBILIZATION LS 1.0 55,000.00 55,000.00 1.00 $5,000.00 1.00 55,000.00 C01-2 TRAFFIC CONTROL LS 1.0 $5,000.00 $5.000.00 090 $4,500.00 0.90 $4,500,00 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,01 ESPWEA2408)-LEVELING C01.3 TN 300 0 568.06 520,418.00 323.11 521,590.87 323.11 521,990,87 COURSE C01.9 TYPE SP 5.5 BITUMINOUS WEARING COURSE MIXTURE 12.81 (SPWEA24001 TN 1.065 0 560.62 $64.613 SS 1,094.14 566,181.47 1.094 14 566.381 47 C01.5 BITUMINOUS MATERIAL FOR TACK COAT GAL 865.0 51.96 51,695.40 700.00 S1,372.00 700.00 51.372.00 C01-6 CLASS 2 AGGREGATE SHOULDERING , 100°,5. CRUSHED LIMEROCK TN 260.0 $21.39 55,561.40 206.98 54,427.30 206.98 54,427.30 C01,7 4" DOUBLE SOLID YELLOW LINE - LATEX LF 4,860.0 50 22 51,069,20 000 50,00 0.00 50 00 C01-8 4' SCUD WHITE LINE' LATEX IF 9,720.0 50.11 51,069 20 0.00 5000 am 50.00 TOTALS - CHANGE ORDER NO. 1 $104,426.75 $103,671.64 $103,671.64 TOTALS - REVISED CONTRACT $1,477,004.00 $704,901.39 51,278,503,18 THE CIT1' OF LAKE ELMO DATE: October 21, 2014 CONSENT ITEM # 9 AGENDA ITEM: Lake Elmo Ave Trunk Watermain Improvements —Change Order No. 1 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff ................ ...... ....................... Mayor Facilitates Public Input, if Appropriate._ ...... .......... Mayor Facilitates Call for Motion .......... ..... . ..... ................ ......... . ...... .......... Mayor & City Council Discussion ................................... ...... ............. ..... ....... Mayor & City Council Action on Motion... ....... ...... .......... ...... . .......... ............... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: $12,427.86 This change order provides compensation to the contractor for special traffic control signs as directed in the field by Washington County to improve safety along Lake Elmo Avenue; removal of restoration, valves, and fittings associated with the intersection of Lake Elmo Avenue and 101h Street by removing a future stub connection along 10111 Street; and adding 16-inch pipe sleeve fittings necessary to complete the work and increases the contract amount by $12,427.86. With approval of this change order the revised contract amount is $2,028,115.25. The construction contract therefore remains within the original total project budget as authorized on June 3, 2014. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving, as part of the consent agenda, Change Order No. 1 for the Lake Elmo Avenue Trunk Watermain Improvements Project, thereby increasing the Contract amount by $12,427.86. If removed from the consent agenda, the recommended motion for the action is as follows: -- page 1 -- City Council Meeting [Consent Agenda Item 9] October 21, 2014 "Move to approve Change Order No. 1 for the Lake Elmo Avenue Trunk Watermain Improvements, thereby increasing the contract amount by $12,427.86." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: This change order provides compensation to the contractor for the following items: 1 Add special traffic control signs as directed in field by Washington County to improve safety along Lake Elmo Avenue. 2. Remove restoration, valves, and fittings associated with the intersection of Lake Elmo Avenue and 10th Street by removing a future stub connection along 10th Street. 3. Add pipe fittings necessary to complete the work. The fitting quantities did not include these payable items into the original contract. The above described changes were not included in the original contract and result in an increase to the contract of $12,427.86. With this change order the project remains well within the authorized project budget and contingencies. RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, approving Change Order No. 1 for the Lake Elmo Avenue Trunk Watermain Improvements thereby increasing the contract amount by $12,427.86. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve Change Order No. 1 for the Lake Elmo Avenue Trunk Watermain Improvements, thereby increasing the contract amount by $12,427.86." ATTACHMENT(S: 1. Change Order No. I -- page 2 -- CONTRACT CHANGE ORDER FORM CITY OF LAKE ELMO, MINNESOTA LAKE ELMO AVE TRUNK WATERMAIN IMP. PROJECT NO. 2013.133 CHANGE ORDER NO. ENGINEERING, inc. DATE: October 13, 2014 TO: GM CONTRACTING, INC: 19810 515TH AVE, PO BOX 736 LAKE CRYSTAL, MN 56055 This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are modified as follows upon execution of this Change Order. CHANGE ORDER DESCRIPTION /JUSTIFICATION: This change order is being processed to amend the Contract by addresseing three changes in the scope of work..1) Add special traffic control signs as directed in the field by Washington County to improve safety along Lake Elmo Avenue. 2) Remove restoration, valves and fittings associated with the intersection of Lake Elmo Avenue and 10th Street, by removing a future stub connection along 10th Street. 3) Add 16-inch pipe sleeve fittings necesary to complete the work. The fitting quaritites did not include these payable items into the Contract. Attachments (list documents supporting change): ITEM DESCRIPTION OF PAY ITEM **See attached itemization None Amount of Original Contract Sum of Additions/Deductions approved to date (CO Nos, Contract Amount to date Amount of this Change Order (ADD) (DE-D-LX-T) Revised Contract Amount The Contract Period for Completion will t)e (UNCHANGED) APP NEER: FOCUS Engineering, inc. EN NEER DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE UNIT QTY UNIT PRICE INCREASE/(DECREASE) $12,427.86 NET CONTRACT CHANGE $12,427.86 2,015,687.39 5 0.00 2,015,687.39 12,427.86 2,028,115.25 APPROVED BY CONTRACTOR BY DATE BY DATE 0 days FOCUS Engineertng, Inc, CHANGE ORDER FORM CHANGE ORDER NO. 1 LAKE ELMO AVE TRUNK WATERMAIN IMP. CITY OF LAKE ELMO, MINNESOTA PROJECT N0.2013.133 ITEM DESCRIPTION OF PAY ITEM CO1-1 TRAFFIC CONTROL - TEMPORARY SIGNAGE C01-2 RESTORATION • ELIMINATE CROSS AT 10TH STREET C01-3 REMOVE 16"X1e CROSS C01-4 REMOVE 12" PLUG C01-5 REMOVE 16" BUTTERFLY VALVE & SOX C01-6 18-INCH HYDRANT EXTENSION C01-7 FOSTOR ADAPTORS C01-8 16-INCH SLEEVE TOTALS - CHANGE ORDER NO. 1 CHANGE ORDER UNIT QUANTITY UNIT PRICE AMOUNT LS 1.0 53,810400 $3,810.00 LS 1 0 -$1,130 46 -51,130.46 EA -1.0 51,657.77 -$1,657.77 EA -2.0 5322.29 -5644.98 EA -2.0 53,989.56 -56,979.12 EA 1.0 5852 25 5852.25 EA 16 0 5200.00 53,200.00 EA 28.0 5832.0E1 514,977.99 $12,427.86 ENGINEERING, inc. DESCRIPTION / JUSTIFICATION This change order is being processed at the request of the City for improvements completed with the project The County required special traffic control signs that were necessary to improve safety along their road corridor. 1 he signs were not included in the original scope of improvements. This change order also accounts for the elimination of a future connection point lath Street and removes costs associated with restoration, valves, and fittings needed for the work from the Contract. Finally the original contract did not include pipe fittings required to complete the work. This change order adds these payable items into the scope of the work. Ti CITY OF LAKE ELMO T DATE: October 21, 2014 CONSENT ITEM # 10 AGENDA ITEM: Lake Elmo Avenue Trunk Watermain Improvements — Pay Request No. 3 SUBMITTED BY: THROUGH: REVIEWED BY: Chad Isakson, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff... .............. ........... ....... .......... Mayor Facilitates - Public Input, if Appropriate ...... .............. ..... ...............Mayor Facilitates - Call for Motion ................... ..... ....... Mayor & City Council Discussion ........................ ........ ................... ...... .............. Mayor & City Council Action on Motion ..... . ......... .........,... ..... . ........ ..... ....... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the Lake Elmo Avenue Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to GM Contracting Inc in the amount of $330,524.89, for the Lake Elmo Avenue Trunk Watermain Improvements Project" -- page 1 -- City Council Meeting /Consent Agenda Item I 0] October 21, 2014 LEGISLATIVE HISTORY/I3ACKGROUND INFORMATION: GM Contracting Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $330,524.89. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $78,890.10. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 3 for the Lake Elmo Avenue Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to GM Contracting Inc. in the amount of $330,524.89, for the Lake Elmo Avenue Trunk Watermain Improvements Project" ATTACHMENT(S): 1. Partial Pay Estimate No. 3 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 2013.133 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval Amount Date Additions Deductions TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: SOSXJ1 $0.00 $0,00 CONTRACT TIME 6/26/2014 10/17/2014 11/14/2014 ENGINEERING, inc. PERIOD OF ESTIMATE FROM 9/1/2014 TO 9/30/2014 CONTRACTOR: GM CONTRACTING INC. 19810 515TH AVE LAKE CRYSTAL, MN 56055 ATTN: MIKE URBAN, PROJECT MANAGER PAY ESTIMATE SUMMARY 1, Original Contract Amount $2,015,687.39 2. Net Change Order Sum $0.00 3. Revised Contract (1+2) $2,015,687.39 4. *Work Completed $1,577,801,95 5. *Stored Materials $0.00, 6. Subtotal (4+5) $1,577,801.95 7, Retainage* 5.0% $78,890.10 8. Previous Payments $1,168,386.96 9. Amount Due (6-7-8) $330,524.89 *Detailed Breakdown Attached ORIGINAL DAYS REVISED DAYS REMAINING ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents, 10/7/2014 DATE 141 ON SCHEDULE 0 YES 45 NO CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment FOCUS Engineering, inc. CONTRACTOR estimate has been completed in accordance with the contract BY documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA —BY BY - DATE FOCUS Engineering, inc. DATE /07A7//Y PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 3 LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.133 ITEM DESCRIPTION OF PAY ITEM DIVISION 1' GENERAL MOBIUZATION TRAFFIC CONTROL SILT FENCE 4 TREE REMOVAL INLET PROTECTION 6' TOPSOIL AND SOD TEMPORARY WATER SERVICi SUBTOTAL -DIVISION 1 UNIT ENGINEERING, inc. CONTRACT T THIS PERIOD TOTAL TO DATE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT 1 QUANTITY AMOUNT LS 585,00000 53,.000.163 OAS S12,75000 0 90 576500.03 LS 1 553,951.69 553,951 69 025 $8,092.75 0.90 $48,556.52 IF 461 62,50 $1,152.50 am, 50,00 0 SONO EA 20 $400.03 58,000.00 0.00 S0.00 6 52,40000 EA 3 $152 58 5457.74 0.00 50 00 3 5457.74 SY 267 $6 30 51,682 10 0.00 $0.00 0 50.00 Ls 1 54,500.03 54,50000 404 $0,00 1 53.375.00 5154.744.03 520,342.75 5131,289,76 DIVISION 2' WATERMAN REMOVE EXISTING WATT RMAIN . AIL SIZES AND TYPES LF 416 52,135 51185.60 0 $0,03 0 $0 03 ABANDON EXISTiNG WATERMAN IN PLACE- AU SIZES AND TYPES LF 970 $2.85 $2,764.50 , O $0.00 0 $4203 SALVAGE ExISTING HyDRANT. LEAD, AND VALVE EA 2 535000 $700.00 0 $0,00 0 50.00 4 REMOVE/ABANDON EXISTNG WATER SERVICE - ALL SIZES AND TYPES EA 00 1 0 50.00 15 5150.00 52,250.00 0 50. 5 CONNECT TO ExISTING WATERMAIN EA 0 5000 t 0 50.00 1 51.448,16 6 6" GATE VALVE & BOX EA 16 S31,589,60 i 17 51,448,16 2: :22.:5°303'.':: 8" GATE VALVE & BOX TA 2 2 $14,626.45 $06.40:919242:9166 12" GATE vADIE & BON EA 1 $5.061.08 1 $3,608 66 9 16" BUTTERFLy VALVE & BOX EA 1 $3,508.66 17 53,489.56 $59,322.62 $1,508.66 229 '6 7S: 11: ,:* 45%510711.7° 46166 10 HYDRANT -13".6- BURY EA 9 531,406 04 27 $4,182.45 S112,926,96 10 1" CORPORATION STOP EA 16 $66,9$019i0066 O 0 50.03 $2,555,40 6 S4 25,90 12 1.5' CORPORATION ST OP EA 38 5550.20 90520,7.60 0 $0.00 0 50.03 13 2' CORPORATION STOP CA 61,294,73 0 $0.00 0 50.00 1-91" CURB STOP AND BOx EA 2 5647,35 O 50,00 0 Saco 6 5463,56 15 15- CURB sTOp AND 00x EA 0 $0,00 0 50.00 16 2^ CURB STOP AND BOX EA 38 $603.53 2024 $5$7248:2".06859$ S'222:08.031.,4148 O $0.00 0 $0.03 17 1" TYPE K COPPER WATER SERvICE PIPE IF 51,493 70 O 50.03 0 50.00 55,832 36 18 1.5"TYPE K COPPER WATER SERVKE PIPE LF 1,586 $S0,84 7-16 1,114 $36,356 54 2,234 $5'7'..'73$°5°2569'''03°°W°4 19 2" TYPE K COPPER WATER SERvICE PIPE LF 52 0 50.CX) 0 20 CONNECT 10 EXISTING WATER sERVCIE -ALL SIZES AND TYPES EA 537.35 15 55C0.00 0 50.00 0 $1,942,20 57,50000 21 6* DIP CL. 52 WATERMAIN IF 379 $11,180.50 223 262 529.50 S6,578.50 22 16' DIP EL 52 WATERMAN LF 387 0 S0,00 0 S0.00 $74.63 528,881.81 23 8" HDPE DR 11 WATERMAN LE 174 570.93 S' 1'341,81 15 $8,866_25 170 $12,058.10 24 12' HOPE DR11WATLAMAiN LF 74 581.80 06,05320$0.00 74 25 16' HOPE DR 11 WATERMAIN LF 11,152 $89.00 S992528310 26 16" HOPE DR11 WATERMAN, EXTRA DEPTH IP/ LF 2,200 51951103.00 i.077, :-69::::: "L.,.'52 ,5:99'6::..152831..."12° 589.00 27 6"X45- BEND ND DuCTILE iRON COMPACT FITTING LA 32 5362.03 9 9 26 16"X11124* BEN D Mu DuCTILE IRON CoMPACI- FETTING EA $11,684.96 $3.25 O $80.0327 00 0 53,258 27 50. 29 16"X43' BEND MI DucTill IRON COMPACT FITTING EA 1 $1,375.00 $1,325 00 2 51,33700 $2,674.00 0 5003 0 50.00 51,63056 30 ErX6" TEE Nu DUCTILE IRON COMPACT FITTING EA 3 4 3 $543.52 51,630.56 52.174.08 31 16,96" TEE MI DUCTILE IRON COMPACT EFMNG EA oo _23 $1.498,00 634,454.00 13 519,474.00 13 519,474, 32 16"X8" TEE 64.1 DUCTILE IRON COMPACT FITTING EA 3 3 S6,080330 $4,560.00 4 61.521200 2 51,589 00 5'41:5'86°9.'07 33 16"X12" TEE EAJ DUCTILE IRON COmPAcT FITTING EA 1 1 34 16-X12" CROSS hil DUCTILE IRON COMPACT FITTING IA $1,589.00 1 51,569.00 2 51,657.77 $3,315 54 35 121(6' REDUCER MJ DUCTILE IRON COMPACT FITTING EA515,558857,7107 1 51.657 77 36 1616- REDUCER MI DUCTILE IRON COMPACT FITTING EA 1 555768'3;71 $588.10 50.00 4 $55.088„: 61,076732,60" 37 8' PLuG NIJ DUCTILE IRON COMPACT FITTING EA 4 5 4 $268,4D 38 12" PLUG MJ CURIE( IRON COMPACT FITTING EA 2 51,071.60 5644.46 2 4 $322.24 39 16" PLUG NTI DUcTILE IRON COMPACT FITTING EA $1;506288.9186 1 5134200 1 5506.18 5506.18 AO HORIZONTAL DRECEIONAL DRILLING BORE PTES LS 0 57.009$0:0020 $5,64046..4188 $70,09200 514.018.40 1 570,097.0D 41 WATER SERVKE CONNECTiON PITS LS50,00 1 555,577,C0 555577.00 42 OFF ROAD STRUCTuRE MARKER EA 27 0 $0.00 50.00 S15'7'05772 , 64 43 4" pOLYSTyRE NE INSULATION SF 96 557,70 64 $7.37 SUBTOTAL DIVISION 2 $1,808,790.41 5391'4,7231,6698 51,446$:,'512n.'6698 DIVISION 3 - STREETS 1 SAWCUT BITIJMINOUs PAVEMENT LF 1,020 53.92 $3,998.40 50.03 50.00 1 REMOVE & DISPOSE OF EXIST BETUMINOUS PavEMEHT, ALL TYPES 59 121.25 55.67 $6,371175 SC.00 50.00 3 CL.5 AGGREGATE RASE TN 4E0 529.93 513271 30 5000 50.00 4 DRIVEWAY RESTORATION SY 62 539.21 52,431.02 $0.00 $0.00 5 SPNW62308 BITUMINOUS NON -WEAR COURSE, STREETS TN 134 $128.96 517,280,64 SO 00 50.00 6 SPWEA2406 BITUMINOUS WEAR COURSE, STREETS TN 67 $144.44 59.677.48 50.03 50.00 7 BITUMINOUS MATERIAL FOR TACK COAT 6.0 56 5206 $115.36 $0.00 50.03 SUBTOTAL - DIVISION 3 $52,152,95 50.00 $0.00 TOTALS $2.315,687.39 5412,566.4,4 31377.801,95 TI IE CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: TII DATE: October 21, 2014 CONSENT ITEM # Pumphouse No. 4 — Pay Request No. 5 Chad Isakson, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Azenda): Questions from Council to Staff ...... ............ ....... ....... ..... ........ Mayor Facilitates Public Input, if Appropriate.... ........ ...........„... ............ Mayor Facilitates Call for Motion ............. ........ ...... ........ ....... ...... ....... Mayor & City Council Discussion ............................. .......... ........ ....... ........... ...... Mayor & City Council Action on Motion ........ ........... .................. ........... ...... ........... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: 11 None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 5 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 5 to Total Mechanical Services, Inc. in the amount of $263,097. 75 for Pumphouse No. 4". -- page 1 -- City Council Meeting [Consent Agenda Item I I] October 21, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Total Mechanical Services Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 5 in the amount of $263,097.75. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $26,420.55. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 5 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 5 to Total Mechanical Services, Inc. in the amount of $263,097.75, for Pumphouse No. 4". ATTACHMENT(S): . Partial Pay Estimate No. 5 -- page 2 -- - PROJECT PAY FORM PARTIAL PAY ESTIMATE NO, PUMPHOUSE NO. 4 PROJECT NO. 2013.132 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, P.E., CITY ENGINEER No. TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETIOW ENGINEERING, inc. PERIOD OF ESTIMATE FROM 9/1/2014 TO 9/30/2014 CONTRACTOR: TOTAL MECHANICAL SERVICES, INC. 420 BROADWAY AVE ST. PAUL, MN 55071 ATTN: MARK DIESSNER CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY Approval I Amount 1. Original Contract Amount $748,640.00 Date Additions Deductions 2. Net Change Order Sum $0.00 3. Revised Contract (1+2) $748,640.00 4. *Work Completed $528,411.00 5. *Stored Materials $0.00 6. Subtotal (4+5) $528,411.00 7. Retainage* 5.0% $26,420.55 8. Previous Payments $238,892.70 $0.00 $0.00 9. Amount Due (6-7-8) $263,097.75 $0.00 1 Detailed Breakdown Attached c0IsITRACTTINIE 5/19/2014 10/17/2014 11/21/2014 ORIGINAL DAYS REVISED DAYS REMAINING ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that at amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA DATE 186 ON SCHEDULE 0 YES 52 NO FOCUS En inee g Inc. ENGINEER to( 67( Lt DATE CONTRACTOR DATE BY DATE FOCUS EnOneering, PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. PUMPHOUSE NO. 4 CITY OF LANE ELMO, MINNESOTA PROJECT NO. 2013.132 ENGINEERING, inc. CONTRACT THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT .. QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT DIV 1- GENERAL CONDITIONS LS 1 $60,000.00 560,000.00 $0,00 0.68 540,800.00 2 DIV 1 MOBILIZATION LS 1 $10,000.00 510,000.00 50.00 1.00 $10,000.00 DIV 2 - SITE WORK LS 1 545,000,00 $45,000 OD $0.00 0.96 543,200.00 4 DIV 3 - CONCRETE LS 1 $10,000.00 530,000 00 0.08 $2,400.00 1.00 530,000.00 DIV 4 - MASONRY LS 1 559,000.00 559,000.00 50,00 100 559,000,00 6 DIV S - METALS LS 1 53,000.00 $3,000 DO 50.00 0.17 $510.00 7 DIV 6 -CARPENTRY LS 1 $19,000.00 $19,000 00 0.2C $3,800.00 1.00 519,000.00 0 DIV 7 - THERMAL PROTECTION LS 1 513,000.00 513,000.00 0,77 510,010.00 1.00 $13,000.00 9 DIV 8 - DOORS AND WINDOWS LS 1 512,000.00 $12,000.00 50.00 0.34 54,080.00 10 DIV 9 - FINISHES LS 1 $10,00000 510,000.00 $0.00 50.00 11 DIV 10 - SAFETY AND SIGNS 1.5 1 $5,000.00 55,000.00 $0,00 $0.00 12 DIV 11- PROCESS EQUIPMENT LS 1 $60,000.00 560,000.00 0,90 554,000.00 0.90 554,000,00 13 DIV 15 - MECHANICAL LS 1 5137,900.00 5137,900.00 0.60 582,740.00 0.94 $129,626.00 14 DIV 10- ELECTRICAL LS 1 $243,000.00 5243,000.00 0.50 $121,500.00 0.50 5121,500.00 15 COMMON EXCAVATION IP) CY 350 $11.00 53,850.00 $0.00 50.00 16 TYPE SP, 12.5 BITUMINOUS WEARING COURSE MIXTURE (2,0) TN 130 5108.00 514,040.00 50.00 50.00 17 BITUMINOUS MATERIAL FOR TACK COAT GAL 35 $6.00 $210.00 50.00 $0.00 18 AGGREGATE BASE CLASS 5,100% CRUSHED IN 190 $20.00 53.800.00 $0.00 50.00 19 SELECT GRANULAR BORROW (MODIFIED) 1N 380 513.50 55,130.00 50.00 S0.00 20 5' CONCRETE SIDEWALK SF 235 $5.00 $1,175,00 235 00 51,175.00 235.0 51,175.00 21 TRUNCATED DOME PANELS SF 8 $40,00 $320.00 8.00 $320.00 8.0 5320,00 22 TOPSOIL BORROW iCV) CY 11 565.00 $975.00 50.00 50.00 23 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 1 $1,000.00 $1,000.00 1.00 51,000.00 1.0 51,000.00 24 SILT FENCE, MACHINE SLICED LF 400 53.00 51,200.00 $0,00 400,0 51,200.00 25 STREET SWEEPER HR 4 5110.00 $4.40.00 50.00 50.00 26 SOD SY 2,400 54.00 $9,600.00 $0.00 - $0.00 TOTALS - BASE CONTRACT $748,640.00 $276,945.00 $528,411.00 I I IF, CI I 1 ( )1: LAKEELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Rick Chase, Building Official Adam Bell, City Clerk ,91,G,GKSTK,D QRRER OF BUSINEWif removed from consen Introduction of Item ........... ...... ..... ....... ..... Report/Presentation....................................... ..... Questions from Council to Staff. ....... ......... ....... ........ Call for Motion ......... ..... ...... .............. ....... Discussion..... ........ ........... ............. .............. ..... . ..... Action on Motion ....... ....... ............... T DATE: October 21, 2014 CONSENT ITEM # 12 Easement Encroachment Agreement — 9986 Tapestry Road N Joan Ziertman, Planning Program Assistant Dean Zuleger, City Administrator ..... ............Staff .......... ............... Staff ....... Mayor Facilitates Mayor & City Council Mayor & City Council Mayor Facilitates POLICY RECCOMENDEE: Staff recommends that the City Council approve the encroachment agreement for Gregory J. and Anja K. Metzger at 9986 Tapestry Road North as part of tonight's consent agenda. EiscAL :IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of an easement encroachment agreement. The City has received a request to install a fence within a drainage and utility easement area at 9986 Tapestry Road North from Gregory J. Metzger and Anja K. Metzger. Approval of the requested improvement within the City's drainage and utility easements would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. Staff is recommending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can be completed through the following !notion: -- page 1 -- City Council Meeting [Consent Agenda Item 12] October 21, 2014 "Move to approve the easement encroachment agreement for Gregory & Anja Metzger, 9986 Tapestry Road N to install a fence within the City's drainage and utility easement." LEGISLATIVE KSTORY: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the City. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received, staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If staff determines that the improvement will not negatively impact the functionality of the easement, an approved building permit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a fence and has been reviewed by planning staff. The proposed fence meets all city code requirements and Staff would have otherwise authorized construction of the fence if it did not encroach into a drainage and utility easement. PA,C.K.GRQUINI) INFORMATION (SWOT Strengths: The easement encroachment agreement is a legal document that has been signed by all property owners seeking to install improvements within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based on the aforementioned, Staff is recommending that the City Council approve the easement encroachment agreement CIS part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can he completed through the following motion: "Move to approve the easement encroachment agreement for Gregory & Anja Metzger to install a fence within the City's drainage and utility easement." page 2 -- THE CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: T DATE: October 21, 2014 CONSENT ITEM # Easement Encroachment Agreement — 10902 57th Street N Joan Ziertman, Planning Program Assistant Dean Zuleger, City Administrator Rick Chase, Building Official Adam Bell, City Clerk 13 SUGGESTED ORDER OF BUSINESS(if removed from consent a2enda).: Introduction of Item .............. ..... ............................... ...... ...... ....... .......... Staff Report/Presentation.................. ........ ......... ..... ............. ........... ...Staff Questions from Council to Staff Mayor Facilitates Call for Motion ............... ..... ........................................... Mayor & City Council Discussion ................................... ....... ............................. Mayor & City Council Action on Motion....... .......... . ..... .................. ..... ...................... Mayor Facilitates POLICY RECCOMENDER: Staff recommends that the City Council approve the encroachment agreement for Thomas D. & Jessie N. Pink at 10902 57th Street N as part of tonight's consent agenda. FISCAL IMPACT: None SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of an easement encroachment agreement. The City has received a request to install a fence within a drainage and utility easement area at 10902 57th Street N from Thomas D. Pink and Jessie N. Pink, Approval of the requested improvement within the City's drainage and utility easements would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. Staff is recomniending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can he completed through the following motion: -- page 1 -- City Council Meeting [Consent Agenda Item 13] October 21, 2014 "Move to approve the easement encroachment agreement for Thomas D. and Jessie N. Pink, 10902 57th Street N to install a fence within the City's drainage and utility easement." LEGISLATIVE HISTORY: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the City. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received, staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If staff determines that the improvement will not negatively impact the functionality of the easement, an approved building permit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a fence and has been reviewed by planning staff. The proposed fence meets all city code requirements and Staff would have otherwise authorized construction of the fence if it did not encroach into a drainage and utility easement. BACKGROUND INFORMATION (SWOT): Strengths: The easement encroachment agreement is a legal document that has been signed by all property owners seeking to install improvements within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based on the aforementioned, Staff is recommending that the City Council approve the easement encroachment agreement as part of the Consent Agenda, if the City Council removes the item from the Consent Agenda, the recommended action can he completed through the .following motion: "Move to approve the easement encroachment agreement for Thomas D. and Jessie N. Pink to install a fence within the City's drainage and utility easement." -- page 2 -- AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: T DATE: October 21, 2014 CONSENT ITEM# 14 Consideration of a resolution in support of Sunfish Lake Park as a participant in the Minnesota DNR cross-country ski GIA program. Alyssa MacLeod, Taxpayer Relations & Communications Coordinator Dean Zuleger, City Administrator Mike Bouthilet, Public Works Superintendent SUGGESTED ORDER OF BUSINESS: Introduction of Item ............. ............ .......... .................... ....... City Administrator Report/Presentation........ ........ .................... ........ ....City Administrator Questions from Council to Staff ........ ..... ............. ...... .„.......... Mayor Facilitates Call for Motion ............. ...... ....... .................................... Mayor & City Council Discussion .............. ..................... ....... ....... ............. Mayor & City Council Action on Motion „ ..... .............................................. ....... ........ Mayor Facilitates POLICY RECOMMENDER: Park Commission FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider resolutions in support of Sunfish Lake Park as a participant in the Minnesota DNR cross-country ski GIA program. The G1A program provides limited funds to trails owned and operated by both private trail organizations and local units of government. Trail administration, development, and maintenance costs are divided with the GIA program paying 65 percent of these costs and the local club or sponsor providing the remaining 35 percent. Winter trail grooming costs are divided with the GIA program paying 90 and the local sponsor paying 10 percent. Record keeping by the local sponsor is required, and reimbursement requests are submitted in spring. The City must apply for participation renewal on an annual basis. Reimbursable trail maintenance costs include items such as: Trail grooming (90%) Parking lot maintenance -- page 1 -- City Council Meeting [Consent Agenda Item 14] August 5, 2014 Parking lot and driveway snow plowing Signs 1 trail map reproduction Portable toilet rental Trail mowing Tree and brush removal If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve a resolution in support Sunfish Lake Park as a participant in the Minnesota DNR cross-country ski GIA program." BACKGROUND INFORMATION: Sunfish Lake Park was reinstated into the Minnesota DNR Grant -In -Aid program for ski trail maintenance in 2009 after a 10-year absence, and has been an active participant every year since. RECOMMENDATION: Staff is recommending that the City Council approve a resolution in support of Sunfish Lake Park as a participant in the 2014-15 Minnesota DNR cross-country ski GIA program. If removed from the consent agenda, the recommended motion for this action is as follows: "Move to approve a resolution in support Sunfish Lake Park as a participant in the Minnesota DNR cross-country ski GIA program." ATTACHMENT: 1. GIA Sponsor Resolution page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-84 A RESOLUTION SUPPORTING THE PARTICIPATION IN THE MINNESOTA CROSS COUNTRY SKI TRAIL ASSISTANCE PROGRAM FOR THE MAINTENANCE OF SUNFISH LAKE PARK SKI TRAILS. WHEREAS, Sunfish Lake Park is a unique natural oasis that provides the opportunity for a wonderful cross-country ski experience. WHEREAS, the City of Lake Elmo desires to maintain the cross-country ski trails to be used in a safe and enjoyable manner; WHEREAS, the City desires to take advantage of available financial assistance and resources to cover cost of maintaining the ski trails' NOW THEREFORE BE IT RESOLVED, that the Lake Elmo City Council supports application to the Minnesota Cross Country Ski Assistance Program for the maintenance of Sunfish Lake Park cross country ski trails with Alyssa MacLeod, Taxpayer Relations and Communications Coordinator, named as the program administrator to act on behalf of the City. ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS TWENTY-FIRST DAY OF OCTOBER 2014. CITY COUNCIL CITY OF LAKE ELMO By: ATTEST: Adam Bell City Clerk Mike Pearson Mayor Resolution No. 2014-84 'HIE CITY OF LAKE ELMO T DATE: October 21, 2014 REGULAR ITEM # 15 AGENDA ITEM: Well No. 4 Connecting Watermain Improvements — Assessment Hearing on Improvements and Adopting the Final Assessment Roll SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ............................ ...... ........... Report/Presentation.. ..... ........................ ............... Questions from Council to Staff......... ........ ... Open Public Improvement Hearing; Public Input Call for Motion ..................................... ...... ......... Discussion............... ..... ........................................ Action on Motion ............ ......... ..... ...... ........... POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. ........... ........ ...... City Engineer ..... ........... ..... City Engineer .... ............... Mayor Facilitates ...... .......... Mayor Facilitates ....... Mayor & City Council ...... Mayor & City Council ...... ........... Mayor Facilitates Calling a final assessment hearing follows state statute for assessing benefitting properties for the improvements and adopting the final assessment roll finalizes the special assessments to be levied for the project. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to conduct the Final Assessment Hearing for Well No. 4 Connecting Watermain Improvements and to hear upon any objections to the proposed assessment whether presented verbally or in writing. Following the Hearing, the Council is asked to consider adopting the final assessment roll. The recommended motion for this action is as follows: -- page 1 -- City Council Meeting [Regular Agenda Item 15] October 21, 2014 "Move to approve Resolution No. 2014-85, Adopting the Final Assessment Roll for the Well No. 4 Connecting Watermain Improvements". LEGISLATIVE HISTORY/BACKGROUND INFORMATION: On September 16, 2014, the City Council approved a Resolution declaring the costs to be assessed, ordering the preparation of the proposed assessment, and calling for the hearing on proposed assessment for the Well No. 4 Connecting Watermain Improvements. The Project is substantially complete and the special assessments for this project were established as a fixed lateral benefit assessment. Therefore the unit assessments remain unchanged with the final project costs. Pursuant to Minnesota Statutes, Section 429 the Council must declare the final amount to be assessed against the benefitting properties and the hearing on the proposed assessment for these improvements must be conducted. Staff has attached a proposed Final Assessment Roll. The final unit assessment amount for each benefiting property is $2,900. Mailed notice has been provided to each assessed property and notice of the public hearing has been published in the local paper in accordance with Minnesota Statutes, Section 429. The Final Assessment Roll must be certified to the County Auditor by November 30, 2014. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2014-85, thereby Adopting the Final Assessment Roll for the Well No. 4 Connecting Watermain Improvements. The recommended motion for this action is as follows: "Move to approve Resolution No. 2014-85, Adopting the Final Assessment Roll for the Well No. 4 Connecting Watermain Improvements". ATTACHMENT(S): 1. Resolution No. 2014-85, Adopting the Final Assessment Roll on Watermain Improvements 2. Final Assessment Roll 3. Notice of Hearing on Watermain Improvements -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-85 A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE WELL NO 4 CONNECTING WATERMAIN IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the Well No. 4 Connecting Watermain Improvements. NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January, 2015, and shall bear interest at the rate of 4.61°A percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2014. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY FIRST DAY OF OCTOBER 2014. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Adam Bell City Clerk Resolution No. 2014-85 CITY OF LAKE ELMO, MN. WELL NO, 4 CONNECTING WATERMAIN IMPROVEMENTS PAGE 1 of 1 SEPTEMBER 2014 FINAL ASSESSMENT ROLL NO, NAME ADDRESS MAILING ADDRESS PID UNITS AMOUNT 1 ROBERTS SAXE G & 8 CHRISTINA 11165 SOTH ST N 11165 50TH ST N LAKE ELMO 55042 1202921220002 1 $2,900 2 GLCJ PROPERTIES LLC 11050 SOTH ST N 1870 RICE ST ROSEVILLE 55113 0102921330003 1 $2,900 3 BREADY MARY B & KATHRYN M FLICEK 4890 LAKE ELMO AVE N 4890 LAKE ELMO AVE N LAKE ELMO 55042 1102921110005 1 $2,900 4 DAY JACQUELYN L & KEVIN K 4779 LAKE ELMO AVE N 4779 LAKE ELMO AVE N LAKE ELMO 55042 1202921220005 1 $2,900 5 REINHARDT MICHAEL C & AMY L 4690 LAKE ELMO AVE N 4690 LAKE ELMO AVE N LAKE ELMO 55042 1102921140005 1 52,900 6 SLINGER DONALD L & JERELYN J 4620 LAKE ELMO AVE N 4620 LAKE ELMO AVE N LAKE ELMO 55042 1102921140004 1 $2,900 7 WILLIAMS DOUGLAS C & MARY F COUNTRYMAN-WILLIAMS 4596 LAKE ELMO AVE N 4596 LAKE ELMO AVE N LAKE ELMO 55042 1102921140001 1 $2,900 8 HOFFMAN RICHARD 1 & NANCY L 4550 LAKE ELMO AVE N 4550 LAKE ELMO AVE N LAKE ELMO 55042 1102921140006 1 $2,900 9 SCHMIDT MARGARET ANN TRS 4525 LAKE ELMO AVE N 4525 LAKE ELMO AVE N LAKE ELMO 55042 1202921230005 1 $2,900 10 ABBOTT ROY E & LAURA A 4455 LAKE ELMO AVE N 4455 LAKE ELMO AVE N LAKE ELMO 55042 1202921320002 1 $2,900 TOTAL 10 $29,000 CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the Council Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 21, 2014, to consider, and possibly adopt, the proposed assessment against abutting property for the Well No. 4 Connecting Watermain Improvements. Adoption by the Council of the proposed assessment may occur at the hearing. The following describes the area proposed to be assessed: The amount to be specially assessed against each particular lot, piece, or parcel of land receiving an individual service stub located along 50th Street, from the Well 4 site to Lake Elmo Avenue, and along Lake Elmo Avenue, from 50th Street to 43rd Street, is $2,900. You may at any time prior to certification of the assessment to the county auditor on November 21, 2014, pay the entire assessment on such property to the City Clerk with interest accrued to the date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 (date assessment certified to County Auditor) or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 4.61 percent per year. Once assessments are certified to the County, the assessments are payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January 2015, and will bear interest at the rate of 4.61 percent per annum from the date of adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on file for public inspection at the City Clerk's office. The total amount of the proposed watermain improvement assessment is $29,000. The City contribution for the watermain improvement project is $521,000. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom it would be a hardship to make payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's military orders, for whom it would be a hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for determining a hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED: September 16, 2014 BY ORDER OF THE LAKE ELMO CITY COUNCIL Mike Pearson, Mayor (Published in the Oakdale -Lake Elmo Review on September 24, 2014) 1E CITY OF LAKE ELMO T DATE: October 21, 2014 REGULAR ITEM # AGENDA ITEM: Lake Elmo Avenue Trunk Watermain Improvements — Assessment Hearing on Improvements and Adopting the Final Assessment Roll SUBMITTED BY: Chad lsakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... ............... ......... ........... ..... Report/Presentation. ........ ...... ............. ........ . Questions from Council to Staff .......................... Open Public Improvement Hearing; Public Input Call for Motion ........................... ...... ................... Discussion ............... ........ ..... ..... ....... ..... ...... .. Action on Motion ..... .......................... ..... POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. . ........................ City Engineer ....... .................. City Engineer ........... Mayor Facilitates ............ ...... Mayor Facilitates ........... Mayor & City Council ........ Mayor & City Council Mayor Facilitates 16 Calling a final assessment hearing follows state statute for assessing benefitting properties for the improvements and adopting the final assessment roll finalizes the special assessments to be levied for the project. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to conduct the Final Assessment Hearing for the Lake Emo Avenue Trunk Watermain Improvements and to hear upon any objections to the proposed assessment whether presented verbally or in writing. Following the Hearing, the Council is asked to consider adopting the final assessment roll. The recommended motion for this action is as follows: -- page 1 -- City Council Meeting [Regular Agenda Bern 16] October 21, 2014 "Move to approve Resolution No. 2014-86, Adopting the Final Assessment Roll for the Lake Elm© Avenue Trunk Watermain Improvements". LEGISLATIVE HISTORY/BACKGROUND INFORMATION: On September 16, 2014, the City Council approved a Resolution declaring the costs to be assessed, ordering the preparation of the proposed assessment, and calling for the hearing on proposed assessment for the Lake Elmo Avenue Trunk Watermain Improvements. Special assessments for this project were established as a fixed lateral benefit assessment. Therefore the unit assessments remain unchanged with the final project costs. Pursuant to Minnesota Statutes, Section 429 the Council must declare the final amount to be assessed against the benefitting properties and the hearing on the proposed assessment for these improvements must be conducted. Staff has attached a proposed Final Assessment Roll. The final unit assessment amount for each benefiting property is $2,900. Mailed notice has been provided to each assessed property and notice of the public hearing has been published in the local paper in accordance with Minnesota Statutes, Section 429. The Final Assessment Roll must be certified to the County Auditor by November 30, 2014. RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2014-86, thereby Adopting the Final Assessment Roll for the Lake Elmo Avenue Trunk Watermain Improvements. The recommended motion for this action is as follows: "Move to approve Resolution No, 2014-86, Adopting the Final Assessment Roll for the Lake Elmo Avenue Trunk Watermain Improvements". ATTACHMENT(S): 1 Resolution No. 2014-86, Adopting the Final Assessment Roll on Watermain Improvements. 2. Final Assessment Roll. 3. Notice of Hearing on Watermain Improvements. page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-86 A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the Lake Elmo Avenue Trunk Watermain Improvements. NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January, 2015, and shall bear interest at the rate of 4.61% percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2014. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY FIRST DAY OF OCTOBER 2014. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Adam Bell City Clerk Resolution No. 2014-86 CITY OF LAKE ELMO, MN. LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS PAGE 1 of 1 SEPTEMBER 2014 FINAL ASSESSMENT ROLL NO. NAME ADDRESS MAILING ADDRESS PID UNITS UNITS 1 GRIFFIN WENDY L 2835 LAKE ELMO AVE N 2835 LAKE ELMO AVE N LAKE ELMO 55042 2402921220004 1 $2,900.00 2 RALEIGH DANIEL D & DEBORAH C 2737 LAKE ELMO AVE N 2737 LAKE ELMO AVE N LAKE ELMO 55042 2402921230009 1 $2,900,00 3 TREML DENNIS F & BARBARA 1 2715 LAKE ELMO AVE N 2715 LAKE ELMO AVE N LAKE ELMO 55042 2402921230010 1 $2,900.00 4 KEMPF GUST JR TRS 2685 LAKE ELMO AVE N PO BOX 311 LAKE ELMO 55042 2402921240004 1 52,900.00 5 NOVAK CAROL JEANNE TRS 2641 LAKE ELMO AVE N 2925 KLONDIKE AVE N LAKE ELMO 55042 2402921240002 1 $2,900.00 6 LEITE JAN A 2575 LAKE ELMO AVE N 2575 LAKE ELMO AVE N LAKE ELMO 55042 2402921230004 1 52,900.00 7 HYNDMAN MARTIN V 2543 LAKE ELMO AVE N 2543 LAKE ELMO AVE N LAKE ELMO 55042 2402921230003 1 $2,900.00 8 HOPKINS STEPHEN L & OLSON GAIT 2525 LAKE ELMO AVE N 2525 LAKE ELMO AVE N LAKE ELMO 55042 2402921230006 1 $2,900.00 9 WASKO MICHAEL & KATHRYN A 2491 LAKE ELMO AVE N 2491 LAKE ELMO AVE N LAKE ELMO 55042 2402921320001 1 $2,900.00 10 TAIT GEORGE R & JULIE A 2443 LAKE ELMO AVE N PO BOX 116 LAKE ELMO 55042 2402921320013 1 $2,900.00 11 FULLER SUSAN A TRS 2337 LAKE ELMO AVE N 4058 DEERW00D TRI, EAGAN 55122 2402921320005 1 $2,900.00 12 GARDNER ROBERT L 2315 LAKE ELMO AVE N 2315 LAKE ELMO AVE N LAKE ELMO 55042 2402921320003 1 $2,900,00 13 JOHNSON JAY A & CHRISTIAN 2269 LAKE ELMO AVE N 2269 LAKE ELMO AVE N LAKE ELMO 55042 2402921320006 1 52,900.00 14 CLIFFORD N ADKINS FAMILY TRS 10/30/07 2227 LAKE ELMO AVE N 1017 PARK AVE ST PAUL 55115 2402921330004 1 52,900,00 15 NACHTWEY LAWRENCE J 2211 LAKE ELMO AVE N 2211 LAKE ELMO AVE N LAKE ELMO 55042 2402921330003 1 $2,900.00 16 BANISTER JAMES R & MARY G BANISTER 2197 LAKE ELMO AVE N 2197 LAKE ELMO AVE N LAKE ELMO 55042 2402921330002 1 $2,900.00 17 TRAVERS NORRINE 2151 LAKE ELMO AVE N 2151 LAKE ELMO AVE N LAKE ELMO 55042 2402921330005 1 $2,900.00 18 THOMPSON JOHN R & ROSALINOA C 2119 LAKE ELMO AVE N 2119 LAKE ELMO AVE N LAKE ELMO 55042 2402921330006 1 $2,900.00 19 WRIGHT DONALD A & ARDIS R 2069 LAKE ELMO AVE N 2069 LAKE ELMO AVE N LAKE ELMO 55042 2402921330014 1 $2,900.00 20 LARSON PAULJ & JOANN 2041 LAKE ELMO AVE N 2041 LAKE ELMO AVE N LAKE ELMO 55042 2402921330013 1 52,900.00 21 KRONGARD ELIZABETH 1796 LAKE ELMO AVE N PO BOX882 LAKE ELMO 55042 2602921110001 1 $2,900,00 22 REARDON VICKY A 1756 LAKE ELMO AVE N 1756 LAKE ELMO AVE N LAKE ELMO 55042 2602921110002 1 $2.900.00 23 WEEKS BRUCE W 1446 LAKE ELMO AVE N 1446 LAKE ELMO AVE N LAKE ELMO 55042 2602921410002 1 $2,900,00 24 PETERSON FRANCES 1326 LAKE ELMO AVE N 1326 LAKE ELMO AVE N LAKE ELMO 55042 2602921410005 1 $2,900.00 25 HOLMGREN TERI & STEVEN MOST 978 LAKE ELMO AVE N 978 LAKE ELMO AVE N LAKE ELMO 55042 3502921110003 1 $2,900.00 26 HER KOU & NENG V 928 LAKE ELMO AVE N 928 LAKE ELMO AVE N LAKE ELMO 55042 3502921110004 1 52,900.00 27 VUE DOUA 872 LAKE ELMO AVE N 872 LAKE ELMO AVE N LAKE ELMO 55042 3502921110005 1 $2,900.00 28 ADKINSTRACYJ 814 LAKE ELMO AVE N 814 LAKE ELMO AVE N LAKE ELMO 55042 3502921110006 1 $2,900,00 29 MILLER RANDY L & JANE C 760 LAKE ELMO AVE N 760 LAKE ELMO AVE N LAKE ELMO 55042 3502921140003 1 $2,900.00 30 OLIVEIRA MARCIO R 5 &JULAINE 704 LAKE ELMO AVE N 704 LAKE ELMO AVE N LAKE ELMO 55042 3502921140004 1 $2,900.00 31 ANNETTE L KASPERSON REV TRS 616 LAKE ELMO AVE N 616 LAKE ELMO AVE N LAKE ELMO 55042 3502921130001 1 $2,900,00 32 BRADLEY FLORENCE L TRS & GILLIS M LINDBERG TRS 520 LAKE ELMO AVE N 520 LAKE ELMO AVE N LAKE ELMO 55042 3502921140001 1 $2,900.00 TOTAL 32 $92,800.00 CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the Council Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 21, 2014, to consider, and possibly adopt, the proposed assessment against abutting property for the Lake Elmo Avenue Trunk Watermain Improvements. Adoption by the Council of the proposed assessment may occur at the hearing. The following describes the area proposed to be assessed: The amount to be specially assessed against each particular lot, piece, or parcel of land receiving a new individual service stub located along Lake Elmo Avenue North from 30th Street to future 5th Street is $2,900. You may at any time prior to certification of the assessment to the county auditor on November 21, 2014, pay the entire assessment on such property to the City Clerk with interest accrued to the date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 (date assessment certified to County Auditor) or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 4.61 percent per year. Once assessments are certified to the County, the assessments are payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January 2015, and will bear interest at the rate of 4.61 percent per annum from the date of adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on file for public inspection at the City Clerk's office. The total amount of the proposed watermain improvement assessment is $92,800. The City contribution for the watermain improvement project is $2,406,000. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom it would be a hardship to make payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's military orders, for whom it would be a hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for determining a hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED: September 16, 2014 BY ORDER OF THE LAKE ELMO CITY COUNCIL Mike Pearson, Mayor (Published in the Oakdale -Lake Elmo Review on September 24, 2014) TI i E crri LAKE ELMO T DATE: October 21, 2014 REGULAR ITEM # 17 AGENDA ITEM: Section 34 Water & Sewer Utility Improvements — Order the Pressure Reduction Station (PRV) Improvements, Accept Bids, and Award Contract SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Chad Isakson, Project Engineer Cathy Bendel, Finance Director Dave Snyder, City Attorney SUGGESTED ORDER OF BUSINESS: Introduction of Item ............... ........ . ......... ...... City Engineer Report/Presentation................................... „ . ...... .......................City Engineer Questions from Council to Staff ...... . ....... ............................... Mayor Facilitates Public Input, if Appropriate.... ...... ........... ...........Mayor Facilitates Call for Motion ........ ..... .......... ................ Mayor & City Council Discussion ........ . ...... ............................. ......... ............ Mayor & City Council Action on Motion ................ .......... .............. ..... ......... ......... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: $143,000. Project Costs include $93,600.00 for the Hudson Boulevard PRV, $20,253.00 for the alternate add bid PRV in the Savona 2nd Addition, and $29,000 for engineering and contingency. Approval of this resolution commits the council to entering into a construction contract for the project in the amount of $113,853.00 and incurring the other project related construction costs including engineering, construction administration, staking, inspection, and record drawings. The project will be paid through the Section 34 Water & Sewer Utility Extension project fund which has been fully assessed against the benefitting properties. -- page 1 -- City Council Meeting [Regular Agenda hem I 7] October 21, 2014 SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider ordering the improvements for the Section 34 Pressure Reduction Stations to be paid for through the Section 34 Water and Sewer Utility Improvement project funds; accept contractor bids, and award a contract. The recommended motion for this action is as follows: "Move to approve Resolution No. 2014-87, Ordering the Improvements for the Section 34 Pressure Reduction Stations to be paid for through the Section 34 Water and Sewer Utility Improvement project funds, Accepting Bids, and Awarding a Contract to Geislinger & Sons, Inc., in the amount of $113,853.00 which includes the Base Bid and add Alternate No, I." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City of Lake Elmo completed the 2030 Water System Master Plan in 2007 which identifies three separate operating pressure zones throughout the City. The high pressure zone is located in the southwest part of the City including most of Section 33 and 34 with the east end of Section 34 transitioning down to the Low Pressure Zone. In 2013, the City completed the Section 34 Water and Sewer Utility Extension project to provide municipal sewer and water service to the undeveloped properties located in Section 34 with the initial phases of the developments to occur on the east side of Section 34 along Keats Avenue. The project was completed as a public improvement project with the costs fully assessed against the benefitting properties. In 2014, both the Savona and Hammes Estates developments received preliminary and final plat approval for their respective subdivisions. Through this process the location of the public right- of-ways, public outlots and watermains were determined. Using this information, the City Engineer, and his consultants, completed water modeling updates and determined the most feasible and cost effective placement for pressure reducing stations to complete a functional water system for all properties. The pressure reduction stations are required to reduce the operating pressures for homes located in the lower elevations such that the water service is delivered to each home at pressures rated for the in house plumbing fixtures. Two PRV stations are required immediately: one located along the Hudson Boulevard trunk watermain and one within the Savona 2nd Addition. The improvements are needed to allow the new buildings and homes to connect to the City water system. Bids were received, publicly opened, and read aloud on Tuesday October 14, 2014. The City Engineer and design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the contract. The City received four (4) bids for this project, with Geislinger & Sons, Inc. providing the lowest combination base bid and alternate bid in the total construction amount of $113,853.00. Contractor references for Geislinger & Sons, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the -- page 2 -- City Council Meeting [Regular Agenda kern 17] October 21, 2014 Council award the contract to the lowest responsible bidder, Geislinger & Sons, Inc., as outlined in the attached letter. The Project was advertised on QuestCDN.com and in the Oakdale -Lake Elmo Review in accordance with the Minnesota Competitive Bidding requirements. The improvements include: Two precast concrete water pressure reducing valve stations and associated utility and site work. RECOMMENDATION: Staff is recommending that the City Council order the irnprovements for the Section 34 Pressure Reduction Stations to be paid for through the Section 34 Water and Sewer Utility Improvement project funds; accept contractor bids, and award a contract. The recommended motion for this action is as follows: "Move to approve Resolution No. 2014-87, Ordering the Improvements for the Section 34 Pressure Reduction Stations to be paid for through the Section 34 Water and Sewer Utility Improvement project funds, Accepting Bids, and Awarding a Contract to Geislinger & Sons, Inc., in the amount of S113,853.00 which includes the Base Bid and add Alternate No. 1." ATTACHMENT(SI: 1. Resolution No. 2014-87, Ordering the PRV Improvements, Accepting Bids and Awarding a Contract. 2. Location Map. 3. Section 34 Pressure Reduction Station Plan. 4. Tabulation of Bids and Engineer's Letter of Award Recommendation. 5. Project Schedule. -- page 3 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-87 A RESOLUTION ORDERING THE IMPROVEMENTS FOR THE SECTION 34 PRESSURE REDUCTION STATIONS, ACCEPTING BIDS, AND AWARDING A CONTRACT WHEREAS, the 2030 Water System Master Plan identifies the boundary between the Water System High Pressure Zone and Water System Low Pressure Zone to he in Section 34 due to the significant relief in topography; and WHEREAS, the Savona and Hammes Estates developments have both recently been platted thereby identifying the location of streets and waterrnains to be installed within their respective subdivisions; and WHEREAS, the City Engineer, and his consultants, have recently determined the locations to install the Pressure Reduction Stations within Section 34 to create an intermediate pressure zone as the high pressure zone transitions to the low pressure zone, and said intermediate pressure zone resides within portions of both the Savona and Hanunes Estates subdivisions; and WHEREAS, the improvements are necessary, cost effective and feasible to provide a functional system to deliver the supply of water at safe operating pressures throughout the area; and WHEREAS, pursuant to an advertisement for bids for the Section 34 Pressure Reduction Station, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittals were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract for both the base bid and Alternate No. 1 to the lowest responsible bidder, Geislinger & Sons, Inc., in the amount of $113,853.00. NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. Such improvement is deemed necessary, cost-effective, and feasible as recommended by the City Engineer. 2. Such improvement is hereby ordered as proposed in this council resolution adopted this 21 day of October, 2014. The improvements shall be incorporated as part of the Section 34 Water and Sewer Utility Extension Improvements project and paid for through funds established for this project including the levying the cost of said improvements to the benefiting properties. 4. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Resolution No. 2014-87 5. The City Engineer is hereby designated as the engineer for making this improvement. The engineer, and his consultants, shall oversee the making of such improvement. 6. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor's lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 7. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY-F1RST DAY OF OCTOBER 2014. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Adam Bell City Clerk Resolution No. 2014-87 2 CITY HALL BID SITE PROJECT AREA The Citv of Lake Elnio VICINITY MAP $,E SECTION 34 PRESSURE REDUCING VALVE STATIONS 2013.126 2014 SKr!" tlIJMnER SHEET TITI f GUICKAI GAOI CAVr, MO: cm 4,02 flU SHLEI ifY,A,TOM tW1 FIL0504 fl,13,RV STRUT rg $rrorror. f17.5 MAY SIT WOAttts Mike Pearson Justin Bloyer Wally Nelson Mlke Reeves Anne Smith Dean Zuleger Jack Griffin David Snyder CT LTC> Psi S NnENIK, C, CorrytrItIng engIntrorx & Sur -valor, Pr,t, C.,21A.V. MPH", V. , wt. MAYOR COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER CITY ADMINISTRATOR CITY ENGINEER CITY ATTORNEY LAKE ELMO, MINNESOTA SECTION 34 PRESSURE REDOCINCi VALVE STATIONS TITLE SHEET 50.01 PRV — GROUND ELEVATION 1,000 KNOCK PRESSURE DOWN TO 55 P51 • «- N^r N0 I A •" 1,000 KNOCK PRESSURE DOWN TO 55 P51 ND ELEVATION 1,000 SURE DOWN TO 55 PSI �wp3 arrC PRV — KNOCK PRESSURE DOWN T 7 P51, SERVE AS INTERCONNECT TO LOW PRESSURE ZONE U " Consulting Engineers & Surveyors 2035County Road DEast ^ Suite B^Maplewood, MN551O9-5314 Phone (651)7O4'9S7O^Fax (b51)7O4'0971 vw^»vbo|Von'menk.com Mr. ChadIsakaor, P.E. City of Lake Elmo 38OOLaverne Avenue North Lake Elmo, [NN55O4Z Re: Bid Results Section 34Pressure Reducing Valve Stations City Project No. Z013.1ZG BM| Project No.N151O6424 Dear Mr. |sakson: Bids for the Section 34Pressure RedudngVake5tationuprojatwemnpenedonTuesday\October14,ZOl4, Four (4)bids were received and ranged from $93,hO0to$1]7,8V0for the Base Bid, Adetailed Bid Abstract has been included. The following isasummary ufthe Bids received: Contractor Total Base Bid Bid Alternate #1 Base Bid + Alternate #1 Geidinger&Sons $93,60000 $20\253.00 $113,853.00 Meyer Contracting Inc. $113,144.00 $18'579.00 $131'723.00 worthda|eConstruction Company, Inc. $I22^000,00 $35'000.00 $157,000.00 GF]ed|ickiInc. $I37,800U0 $46'925.00 $184,725�00 The low Bidder onthe Project was Geis|in8er&Sons with aTotal Base Bid amount of$93hO0,OO. The Bid Alternate can beselected without affecting the low bidder. |t/sour recommendation toaward the Base Bid and Alternate #l.The alternate was for the PRVStation boated within the Savona 2"«Addition on7*Street. If the City Council decides to award the alternate, the Adjusted Total Base Bid amount would be $113,853.00. If you have any questions, please feel free to contact me at 651-728-3172. Sincerely, BOLTON&yWENK,INC. ./ Michael Warner, P.E. Senior Project Engineer Enclosure DESIGNING FOR ABETTER TOMORROW ABSTRACT OF BIOS SECTION 34 PRESSURE REDUCING VALVE STATIONS CITY OF LAKE ELMO CITY PROJECT NO. 2013.126 EMI PROJECT NO, N15,106424 BID OPENING:OCTOBER 14, 2014, 10;00 AM 1 2 3 4 GEISLINGER & SONS MEYER CONTRACTING INC. NORTHDALE CONSTRUCTION CO.. INC. GF JEDLICKI INC No, Item Units Qty 1 Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price BASE BID - HUDSON BOULEVARD PRV STATION 1 HUDSON BLVD PRV STATION LS 1 $91,100.00 $91,100.00 $78,831,00 $78.831.00 $118,000.00 $118,000.00 $134,800.00 $134,1300.00 2 WATERMAIN BYPASS - HUDSON BLVD LS 1 $2,500.00 $2,500.00 $34,313,00 $34,313,00 54,000,00 $4,000,00 53,000.00 53,000.00 TOTAL BASE BID - HUDSON BOULEVARD PRV STATION S93,600.00 $113,144.00 $122,000.00 $137,809.00 ALTERNATE NO. 1- 7TH STREET PRV STATION 1 7TH STREET PRV STATION TOTAL BASE BID AND ALTERNATE NO, 1 LS 1 1 520,253.00 520,253.00 $18,579.00 $18579.00 $35,000.00 $35,000.00 $46,925.00 $46,925.00 $113,853.00 $131,723.00 $157,0,00.00 $184,725.00 CITY OF LAKE ELMO, MN 1 PROJECT No. 2013 126 ABSTRACT 008105 TI CITY OF AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: T DATE: October 21, 2014 REGULAR ITEM 18 Inwood Booster Station Improvements — Approve Terms for Site Acquisition Jack Griffin, City Engineer Dean A. Zuleger, City Administrator Adam Bell, City Clerk Cathy Bendel, Finance Director Chad Isakson, Project Engineer SUGGESTED ORDER OF BUSINESS: Introduction of Item ................. ...... ............ ..... ................. ....... ..... . ....... City Engineer Report/Presentation City Engineer Questions from Council to Staff..................................... ..... ...............Mayor Facilitates Public Input, if Appropriate... ..... ......... ............. ..... .......... Mayor Facilitates Call for Motion .. ........ ............... ..... ,....................... ....... . Mayor & City Council Discussion.. ..... ........... ....... .............................................. Mayor & City Council Action on Motion....................... ......... ......... ...... ................. Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: $22,500. The City will be paying $22,500 to acquire fee title to the parcel of land identified as the most beneficial site for locating the Water Booster Station along Inwood Avenue and waiving a $5,800 lateral benefit assessment to the property located at 2298 Inwood Avenue. The purchase amount is about 62% of the amount budgeted for this project in the total project costs. The amount is therefore within the Capital Improvement Plan budget, however it is unknown at this time whether or not the land acquisition costs are eligible for reimbursement from the $3.5 million MN -DEED Grant. The land acquisition costs will be funded through the $3.5 million MN -DEED Grant, if found to be an eligible grant cost, or through the Water Enterprise Fund. -- page 1 -- City Council Meeting [Consent Agenda Item 18] October 21, 2014 SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving the Booster Station Site Acquisition Terms as outlined in the City letter dated July 10, 2014. The recommended motion for this action is as follows: "Move to approve the Booster Station Site Acquisition Terms as outlined in the City letter dated July 10, 2014." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The Inwood Booster Station and Trunk Watermain Improvement project is a $3.1 million water system infrastructure project that is needed to deliver city water service to support the growth and development in the 194 corridor, residing in the high water pressure zone. More specifically this project serves the corridor area between Inwood Avenue and Keats Avenue (Sections 33 and 34) that will include the Savona development, Boulder Ponds, Hammes Estates, Alan Dale properties, Azur properties, MFC & CM properties, and the existing properties within the Eagle Point Business Park. This project is programmed for construction in the 2015 Capital Improvement Plan. The proposed improvements include the extension of trunk watermain facilities along Inwood Avenue from 26th Street North to Eagle Point Boulevard. A water booster station has been identified as part of this improvement to increase water pressures in the southern part of the city due to higher topography. A feasibility report was authorized by the city council on August 6, 2013 in order to ready this project for 2015 construction. The feasibility report identified the need to acquire property in the vicinity of 26th Street North and Inwood Avenue to accommodate the water booster station facility. Over the past year, staff has been working with various property owners and Washington County to negotiate the purchase of the water booster station site and has secured an agreement to acquire a property ideal for the project, subject to council approval. The Site Acquisition terms are outlined in the attached letter dated July 10, 2014. The location of the site is identified in the attached Site Location Map. RECOMMENDATION: Staff is recommending that the City Council approve the Booster Station Site Acquisition Ternis as outlined in the City letter dated July 10, 2014. The recommended motion for this action is as follows: "Move to approve the Booster Station Site Acquisition Terms as outlined in the City letter dated July 10, 2014." ATTACHMENT(S): 1. City/County Joint Site Acquisition Letter Offer to Property Owner, dated July 14, 2014. 2. Site Location Map. -- page 2 -- ]lUk CITY OF I *LLXKE EL MO July 10,JO14 Mr. A|Eberhard Eberhard Trust RE. Inwood Avenue Booster Station City/County Joint Site Acquisition offer -REVISED Mr. Eberhard, Via Email Per our phone conversation yesterday please see the below REVISED purchase offer for the Inwood Avenue Booster Station site related toyour property located along Inwood Avenue in Lake E|nnn; Parcel |D 2102921310001. The revisions now incorporate the additional items agreed to and documented in the City's email dated July 2, 2014. The City of Lake Elmo and Washington County have agreed to make a joint offer consisting ofthe following terms: 1. The County is offering to purchase future R/W width consisting of approximately 19,650squone feet. This consists of approximately 15 feet of width along the entire length of the parcel which is estimated at 1,310feet in length. The County is offering between $1.00 and $1.20 per square hoot' or$I3'SOO. I The County ixalso offering tnidentify afuture street access for this property toensure that this property may develop in the future with a full access road to Inwood Avenue. 3. The City is offering to purchase approximately 5'625 square feet of property abutting this new R/Vy tobelocated inthe northeast corner ofthe property. The City isoffering $4.UOper square foot for this parcel for the total City offer of$ZZ,SUU. The City can work with you to prepare a site plan that shares access for the new booster station with the existing farm operations. • TheCity/County will pay all costs for survey, legal descriptions and transaction costs associated with the purchase and property description changes including recording documents at the County. Your involvement will include review and signature of the closing documents. However, the C/tyylounty will not reimburse you for costs incurred byyou should you choose to have representation to review documents nnyour behulf. • The new/ access rood will be n /n/ninunn uf2O feet wide and will be o shared access for the Booster Station site ondƒonnoperations. m The City will work with you and consider your input to minimize impacts to the farm operations on your property while developing the booster station site plan and defining the final parcel size and dimensions ofthe parcel tmbepurchased. 4. The City will agree to waive the proposed $Ei800 water lateral benefit assessment associated with the Inwood Trunk VVaternoain Improvements passing your existing property at 2298 Inwood Avenue North. 5. This offer is valid until 4:00 PM on Friday, July 11, 2014. 9800Lxvcrue i\rrnne North , Lake Elmo °N{inncsom55042 The City believes that this offer |sboth fair and beneficial tothe Eberhard Trust, Audiscvssedovermany occasions' the City believes that the true benefit in this offer is the increased future value to the property byensuring that the City water supply abutting this property bonthe high pressure side ofthe booster station. If the booster station is located to the south of this property the developer will be responsible for the full cost of extending high pressure water to the site at the time of any future development. This is consistent with the City's adopted policy on public improvements. We apologize for having to attach a deadline to this offer but as we have shared with you in the past the timing for this improvement is critical. Given the time considerations please be aware that the [by will concurrently seek alternative sites. Thank you for you, consideration. Please contact me at 65l.3OO.4I64should you have any questions, 6in rek\ JacxGriffin, pCity Engineer Cc: Dean Zuleger, City Administrator 3/11/2014 Washing ton County Property Vi ewer .\\ ashing http://maps.co.washington.rrn. /Pr Sign in r3o,,:,star S4-tcltirt oc cl 0 3, 1/1