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HomeMy WebLinkAbout11-18-14 CCMPTI IL " IMF 0 Our "1115,i-inn is in /nide (-.)11,11ify 1-)a6lie S tTl'irCS 11 (1 Fice,.1/11. Responsible ,A.lanner l'iven,inj; the (77ty:i Open Spao, Chamier NOTICE OF MEETING City Council Meeting Tuesday, November 18, 2014 7:00 P.M. City of Lake Elmo 1 3800 Laverne Avenue North AGENDA A. Call to Order B. Pledge of Allegiance C. Roll Call D. Order of Business E. Approval of Agenda F. Accept Minutes la. Accept November 5, 2014 City Council Meeting Minutes lb. Acccpt November 12, 2014 Canvass Board Minutes lc. Accept July 22, 2014 Special City Council Meeting Minutes ld. Accept Amendment of October 7, 2014 City Council Meeting Minutes G. Council Reports • Mayor • Council H. Presentations/Public Comments/Inquiries I. Finance Consent Agenda 2. Approve Payment of Disbursements and Payroll 3. Accept Financial Report dated October 31, 2014 4. Accept Building Report dated October 31, 2014 5. Accept City Assessor Report dated October 31, 2014 6. Pumphouse No, 4 Improvements — Change Order No. 1 7. Pumphouse No. 4 Improvements — Pay Request No. 6 8. 39th Street N: Street and Sanitary Sewer Improvements — Pay Request No. 2 9. Lake Elmo Avenue Trunk Watcrmain Improvements — Pay Request No. 4 10. Rotating Schedule for Sign Purchases Other Consent Agenda 11. Assign Council Member Blower to County Library System Discussions 12. Assign Council Member Smith to Gateway Corridor 'Discussions 13. Acceptance of the Koch Pipeline Easement proposed in the Demomreville Wildlife Arca K. Regular Agenda 14. Lake Jane 201 System 15. Developer Escrow Release Procedures; Resolution No. 2014-89 L. Staff Reports and Announcements • City Administrator • City Attorney • Planning Director • City Engineer • Finance Director • City Clerk M. Adjourn LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council -Members Wally Nelson, Anne Smith, Justin Bloyer, and Mike Reeves. Staff present: City Administrator Zuleger, City Attorney Snyder, Community Development Director Klatt, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA MOTION: Council Member Nelson mofied TO APPROVE THE NOVEMBER 05, 2014 CITY COUNCIL AGENDA AS AMENDED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES THE OCTOBER 21, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS. COUNCIL REPORTS: Mayor Pearson: Attended TIR Committee meeting; held Meet the Mayor event at Twin Point. The Mayor has asked staffed to try and determine more specific assessment costs for Village work; It vas noted that the previous discussion of residential design standards was brought to the Planning Commission and no further action is required at this time; The Mayor offered his congratulations to Council Members -elect Fliflet and Lundgren on election victories and commended Council Members Nelson and Reeves for their well -run campaigns. Council Member Moyer: congratulated Council Members -elect Lundgren and Fliflet on election victories and thanked Council Members Nelson and Reeves for their service. He is looking forward to working with the new Council Members to move city forward. Council Member Reeves: congratulated Council Members -elect Fliflet and Lundgren election victories. He stated that it has been a privilege to serve; attended HR Committee meeting; met with residents from 36th and 37th St.; attended Meet the Mayor event at Twin Point. Council Member Smith: congratulated Council Members -elect Lundgren and Fliflet on election victories. Thanked residents for kind words and encouragement she received during her campaigning for candidate Fliflet. Council Member Nelson: congratulated Council Members -elect Fliflet and Lundgren on election victories and wished them luck. Thanked residents for allowing him to serve the city; he suggested forming an assessment task force for Old Village SAC costs; attended rnilfoil meeting with lakes representatives. City and groups will be trying to obtain grants and collaborate to eradicate the problem. PUBLIC COMMENTS/INQUIRIES Judy Gibson spoke about the library and upcoming events; Halloween candy can be traded for books and will be given to troops; reminded public that Library offers e-books; library also offers other electronic resources. Knit night on 11/20 and tai chi on Mondays and Thursdays at 10:00 am. PRESENTATIONS ITEM 2: PARK COMMISSION CHAIR SHANE WEIS Park Commission Chair Shane Weis presented the 2015 Parks plan of work, r speqiics. please see the plan document. Ile provided an overview' of the 2014 accomplishments and park audit. Mr. Weis summarized the recent commission retreat. The largest prionty for 2015 is trails. Page 1 of 3 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 Council Member Smith noted the Oak -Land JPA was $64K, not S80K. Mayor Pearson asked about the Lake Elmo baseball improvements. Mr. Weis said that the organization is expected to make their annual request for additional improvements soon. Council N-lember Bloyer asked about the dog park and the Sunfish Lake Task force. Mr. Weis responded that they are still on the radar. Council Member Reeves thanked Mr. Weis and the commission for atl their hard work. Mr. Weis in turn thanked Mr. Reeves for his service help with the commission. No Action Requested ITEM 3; RURAL AREA ANALYSIS AND PRESENTATION Community Development Director Klatt presented the Rural Area Analysis conducted by staff. For Jpe411,1,', pleafe fee the anaiysic documeni. The analysis showed that lower density developments have an increased cost to maintain. Council Member Bloyer left the room at 7:28 pm. Council Member Smith questioned the data because of its age. She asked that future data be more current when actual decisions would have to be made, Mayor Pearson noted that the data could be extrapolated to provide a better estimate of current costs/revenue. Mr. Klatt noted that all future developed properties in rural areas must front a public road. Council Member Bloyer asked why this rule exists. Klatt explained that shared accesses can create practical issues for the city and property owners. NIT. Klatt gave an overview of the options for finure development of the rural areas. Mr. Bloyer asked that the future proposals provide the net fiscal impact- for the various options. It was further explained that open space developments that include clustering of homes would probably have a lower maintenance cost. Ms. Smith gave the reasons past councils did the open space preservation developments. She asked if the cluster conununities could do individual septics and wells. They can if they meet the space requirements. The Council discussed the difference between providing the various public services .e., roads, water and sewer The minimum square footage required for individual septic was explained. The County requires 10,000, but the city requires 20,000. Mr. Klatt noted that there are issues unique to Lake Elmo, such as the groundwater, that justify the larger requirement. It was explained that there have only been a few proposals that staff is aware of for OP developments on parcels less than 40 acres, Mayor Pearson said he initially does not sec the benefit of the larger lots in regards to the resulting increased costs to the City. I le thinks that the OP developments may make more sense financially. 1 le also noted that the large lots may actually create a higher number of lots being developed. Ms. Smith again asked that more current data be provided before making any decisions. Mr. Klatt noted that J.ake Ulm() is not subject to the same rules as many of the other urban communities. The City has a bit more autonomy because not all areas are planned for urban services, which allows sonic more flexibility in determining how to develop. Council -Member Reeves thought that the neighborhood summaries was very helpful. Page 2 of 3 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 05, 2014 It was explained that the future analysis and formal proposals will be brought to the Planning Commission and the brought back to Council for a decision. No Action Requested FINANCE CONSENT AGENDA 4. Approve Payment of Disbursements and Payroll MOTION: Como/ lember Smith moped TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. ConncthilemberBloyei. seconded the motion. MOTION PASSED 5-0. OTHER CONSENT AGENDA 5. Approve Ski Trail Grooming Agreement MOTION: Connell /limber Smith moped TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Alqwn-Peal:ron seonded the motion. MOTION PASSED 5-0. REGULAR AGENDA No Regular Agenda Items STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: commended Planning Intern Reilly's work on the analysis; last week Lake Eli -no Firc Department dealt with a potential natural gas pipeline explosion. He commended Firc Department, Oakdale Incident Command, Washington County Sheriff's office, and those who helped. The entire event costs are reimbursable from the pipeline owner; projected residential building number is 40 for this year; Washington County Board of Commissioners reappointed Dave Bucheck to the Valley Branch Watershed District; announced RFP for lawn maintenance in parks; working process improvement plans in the Public Works Department.; working on repairing past street projects that are now out of warranty. Staff is creating a punch list to better track warranty issues for final approval; staff reviews are coming up in November; staff retreat will be on 11/20. City Attorney Snyder: no report, Community Development Director Klatt: Washington County is planning neighborhood meetings on December 15, 16, and 18 for Manning Ave. project. Finance Director Bendel: no report. City Clerk Bell: reported the 2014 general electionheld yesterday was successful with no issues. The Council now needs to canvass the election results. Council Member Smith reminded even -one that it is time for the annual review of the Administrator. City Canvassing Board will meet at 5:00 pm on Wednesday, November 12, 2014 in the Chatnbers. Mayor Pearson Adjourned the meeting at 7:58 pm. XFI'ES'I': Adam R. 13e11, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 3 of 3 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA STATE OF MINNESOTA Minutes of the Canvassing Board Meeting Held Wednesday, November 12, 2014 Pursuant to due call and notice thereof, the canvassing meeting of the City Council, City of Lake Elmo, Minnesota was held at 5:00 p.m. at City Hall, 3800 Laverne Avenue North, Lake Elmo, Minnesota. CALL TO ORDER Mayor Pearson called the meeting to order at 5:00 p.m. The following members were present: Council Members Nelson and Reeves. OATH OF OFFICE All members of the city council took the oath of office as canvassing board members. I, (Name), do ,solemnly swear to support the Constitution of the United States, tlze Constitution of the State of Minnesota, and to discharge laithfidly, justly, and impartially the duties of the office of the Canvassing Board of the City of Lake Elmo, Minnesota, to the best of my judgment and ability, so help me God. RESULTS CANVASSING City Clerk Adam Bell reviewed the results of the 2014 general election race for Lake Elmo city council. The result totals were announced and reported by precinct and showed that Julie Fliflet and Jill Lundgren were the winners of the city council race. Council Member Nelson moved to adopt Resolution 2014-88, "RESOLUTION CANVASSING THE RETURNS AND DECLARING THE WINNERS OF THE 2014 LOCAL ELECTIONS." Council Member Reeves seconded the motion. Motion passed 3-0. ADJOURN There being no further business to come before the canvassing board, Council Member Reeves moved to adjourn the meeting. Council Member Nelson seconded the motion. Motion passed 3-0. Time of adjournment was 5:04 P.M. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk LAKE ELMO SPECIAL CITY COUNCIL MINUTES JULY 22, 2014 CITY OF LAKE ELMO SPECIAL CITY COUNCIL MINUTES JULY 22, 2014 Mavor Pearson called the meeting to order at 6:00 pm. PRESENT: _Mayor Mike Pearson and Council Members Wally Nelson, Anne Smith, Justin Blover, and Mike Reeves. Staff present: City Administrator Zuleger, City Planner Nick Johnson, Finance Director Bendel, and City Clerk Bell. PLEDGE OF ALLIGENCE ITEM 1: LAKEWOOD CROSSING PRELIMINARY PLAT AND FINAL PLAT; KWIK TRIP CONDITIONAL USE PERMIT City Planner Johnson presented the Lakewood (tossing Plat and CUP requests. Critical issues include access to the site. Staff recommends three modifications to the proposal: 1) the design of the right -out only northeastern access needed modification to improve sightlines; 2) the taper of the proposed westbound left- hand turn lane in I Iudson Blvd. needed to be tweaked to include increased tapering due to the 50 mph design speed on Hudson Blvd.; and 3) the full southwestern access needed to be widened to 40 feet to support a 16- foot inbound lane and two outbound 12-foot lanes (left and right turn lanes). Mr. Johnson summarized the proposed Con-unission findings. Council Member Smith asked why the proposed design was not similar to the facility located near I .iberty on the Lake in Stillwater. It was her understanding that the proposal was going to be similar. Mr. Johnson responded that staff reviewed the proposal for conflicts with the design standards. There were no identified con tlicts. Council Member Reeves asked for clarification on the MnDOT ROW and storm water ponds limitation. It \vas explained that any placement of storm water retention must go through MnDOT. It was also explained that the zoned maximum height for lights is 30 feet. These will be at 18ft, The Council discussed the architectural expectations that Ms. Smith asked about. City Administrator Zuleger said that it may be possible to have Kwik Trip make changes to the design. It vas explained that it is common for preliminary and final plat to be processed concurrently when there is minimal subdivision and no extension of public utilities. Here there will only be two parcels and private utilities. Mr. Reeves asked if the building designs meet the theming design standards, 1\1r.Johnson stated that they did. MOTION: ,11(!yor Pearam moved TO ADOPT RESOLUTION NO. 2014-61, APPROVING THE LAKEWOOD CROSSING PRELIMINARY PLAT AND FINAL PLAT, AND APPROVING THE CONDITIONAL USE PERMIT FOR THE KWIK TRIP GASOLINE STATION, SUBJECT TO 8 CONDITIONS OF APPROVAL. Council Member Reeres seconded ibc mofion. Bruce Miller from CM Properties, 11.1) thanked council for taking the time to holds special meeting. I le said several gas station buyers were interested in the site, but Kwik Trip was selected because of the higher design standards. lie also explained that Nvik Trip has stated that they will not do another Liberty type station. It has been more difficult to maintain than expected. Council Member Reeves commented on how he really likes the proposed design nuances and appreciates the lengths that Kwik Trip has gunr to incorporate the theming design. Council Member Bloyer said that while he cares what it looks like, there are rules and standards„\s long as those sandards are met, the Council Page 1 of 2 LAKE ELMO SPECIAL CITY COUNCIL MINUTES JULY 22, 2014 should approve them. Council Member Nelson also spoke about if the applicant meets the land use and design standards, the Council should approve the proposal. Council Member Smith clarified that she does not want to force K\vik Trip to go hack and redesign or that other Council Members do not care what the proposal looks like. She was simply expecting a proposal with greater character. She does appreciate the efforts made to improve the design above the base product. MOTION PASSED 5-0. ITEM2: ZONINGMAP AMENDMENT — PERFECTING AMENDMENTS City Plannerlohnson explained the reason that the Zoning, Map changes were being proposed. He explained that regular updates that takes place throughout the vear, Some areas have been approved for development and he new map needs to reflect those changes. Along the 194 Corridor, areas include Hammes 'Estates, Hunter's Crossing, and Launch Properties Business Park. RI (Rural Development Transitional) is being rezoned back to guided uses of Agricultural and Rural Residential. A lift station in the Village and Well No. 4 will be changed to Public Facilities. Council Member Bloyer asked about zoning north of Hwy 5. The City has not had an in depth discussion on the topic. Staff has some informal conversations, and it is on the work plan. It will be addressed as soon as staff gets through some of the current proposals being considered. Council Member Smith asked how many plats have come in where the developer has requested lower density. Mr. Johnson said most of them. Ms. Smith asked if the plan needs to be changed on a larger scale. Mr. Johnson said that it would be appropriate to reexamine the entire comp plan; however, if changes are made that arc too drastic, the Met Council mav take issue. Mr. Blover asked why the lower density' couldn't be dropped even further to a lower standard such as 1 unit per acre. Mr. Johnson explained how the Met Co calculates its estimates. They plan on the low end, not the high end. The city is being responsive to the market by amending the comp plan as requested. Council Iv1ember Reeves stated his concerns about lowering the density too low to pay for sewer, City Administrator Zuleger noted that the developers who hacl been consulted could not financially sustain 1 acre lots. 2-2.5 acre lots have been identified as the size required to cash flow. Mr. son clarified that density discussion is more appropriate when discussing comp plan amendments as opposed to zoning map changes. MOTION: Coami/ Alember Reepes moped TO ADOPT ORDINANCE NO. 08-113, ADOPTING A REVISED ZONING MAP FOR THE C111' OF LAKE ELMO. Connell ,Vember Nelson seconded the motion. MOTION PASSED 5-0. Mayor Pearson Adjourned the meeting at 6:55 pm. Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL 7\ like Pearson, Mayor Page 2 of 2 TIlll.CITY LAKE ELMO T DATE: November 18, 2014 MINUTES ITEM # AGENDA ITEM: Amendment of October 7, 2014 City Council Minutes SUBMITTED BY: Adam Bell, Assistant City Administrator/City Clerk THROUGH: Council Members Wally Nelson and Mike Reeves .REVIEWED BY: Beckie Gumatz, Deputy Clerk SUGGESTED ORDER OF BUSINESS: introduction of ltem _Mayor & City Council Call for Motion ....... ...... M ayor & City Council Mayor & City Council Action on Mayor Facilitates ld SUMMARY AND ACTION REOUESTED: An amendment to the October 7, 2014 minutes has been requested by Council Members Nelson and Reeves. The intent is to better reflect the comments made by a resident regarding the historical flood damage to a lake Elmo neighborhood. As the subject minutes were already approved by Council consensus on October 21, 2014, under Roberts Rules of Order, the Council must now make a motion to amend something previously adopted. In order to make the amendment, the recommended motion is: "Move to amend something previously adopted by making the requested changes to the October 7, 2014 City Council Meeting Minutes." REQUESTED CHANGES: On Page 4 of 7. Ray Strege (and wife Glenda) S808 36th St N., spoke in opposition to the Kenridge Addition project. He is concerned that the feasibility report did not contain a low pavement subdrain free alternative. Mr. Strege summarized frost damage. Mr. Strege also asserted that garbage truck traffic had the most impact on the streets. The past flooding issues in the neighborhood were described. Mr. Strege stated that installation of an infiltration area at the location indicated could, once again, create situations in rtheirl home that are not decent, safe or sanitary and will render the house unfit for human habitation. 1They1 do not want to relive the flooding conditions of 20 to 40 years ago. He asked that council not hold the public hearing if project will not be done until 2017. CITY OF LAKE ELMO T DATE: November 18, 2014 CONSENT ITEM #2 MOTION AGENDA ITEM: Approve Disbursements in the amount of $1,171,537.52 SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS: Introduction of Item ............ ..... ..... ............... Cit Administrator Report/Presentation................................................City Administrator Questions from Council to Staff ..... ......... ......... ...... Mayor Facilitates Call for Motion Mayor & City Council Discussion ................. ..... ............................... ...... ............ Mayor & City Council Action on Motion ...............,............ ..... .............. ............. Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $1,171,537.52 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $1,171,537.52. No specific motion is needed as this is recommended to be pall of the Consent Agenda. LEGISLATIVE HISTORY: NA -- page 1 -- City Council Meeting /Consent Agenda Ite November 18, 20 14 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 11,973.39 Payroll Taxes to IRS & MN Dept of Revenue 11/13/14 ACH $ 5,815.06 Payroll Retirement to PERA 11/13/14 DD5887-DD5934 $ 35,184.97 Payroll Dated (Direct Deposits) 11/13/14 42042-42135 $ 1,117,964.10 Accounts Payable 11/18/14 2507-2516 600.00 Library Card Reimbursement 11/18/14 TOTAL $ 1,171,537.52 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $1,171,537.52. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: Patty6 Printed: 11/13/2014 - 12:16 PM Batch: 015-11-2014 Invoice # Inv Date AMERICAN American Eng and Testing, Inc. 63851 10/29/2014 409-480-8000-43030 Engineering Services 63851 Total: AMERICAN Total: AM PLAN American Planning Association 259973-14105 10/16/2014 101-4 I 0-1910-44330 Dues & Subscriptions 259973-14105 Total: AM PLAN Total: BAK ERP AT Baker Patricia 2014-1(1 11/06/2014 101-410-1520-43150 Contract Services 2014-10 11/06/2014 601-494-9400-43 150 Contract Services 2014-1(1 11/06/2014 602-495-9450-43 150 Contract Services 2014-10 11/06/2014 603-495-9500-43150 Contract Services 2014-10 Total: BAKERPAT Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1,137.50 0.00 11/18/2014 2014 Street Imrovements 1,137.50 1,137.50 122,00 0.00 11/18/2014 N. Johnson - membership 122,00 122.00 1,284,06 0.00 11/18/2014 Contract hours - October 1,100,63 0.00 11/18/2014 Contract hours - October 183.44 0.00 11/18/2014 Contract hours - October 1,100.62 0.00 11/18/2014 Contract hours - October 3,668.75 3,668.75 BEEHIVE Beehive Industries LIC 11300 06/30/2014 3,301.00 0.00 11/18/2014 Street Module 101-430-3 I 20-43180 Software Support 11390 06/30/2014 3,301.00 0.00 11/18/2014 Water Module 601-494-9400-43180 Software Support 11390 06/30/2014 3,301.00 0.00 11/18/2014 Wastewater Module 602-495-9450-43180 Software Support AP - To Be Paid Proof List (11/13/14 - 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page I Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 11390 06/30/2014 3,195.00 0.00 11/18/2014 Storm Module 603-496-9500-43180 Software Support 11390 Total: 13,098,00 BEEHIVE Total: 13,098.00 BLOYERJU Bloyer Justin 201.3-419 11/1212014 3,000.00 0.00 11/18/2014 Escrow Release - 8881 Jane Road s03-000-0000-22900 Deposits Payable 2013-419 Total: 3,000.00 BLOYERJU Total: 3,000.00 BOLTONME Bolton & Menk. Inc 0171382 10/21/2014 2,322.00 0.00 11/18/2014 2014 Street Improvements 409-480-8000-43030 Engineering Services 0171382 Total: 2,322.00 0171881 10/30/2014 5,281.68 0,00 11/18/2014 2013.132 Pumphouse No 4 601-494-9400-43030 Engineering Services 0171881 Total: 5,281.68 BOLTONME Total: 7,603.68 BRAUN Braun Intertec Corporation B012902 10/29/2014 1,677.89 0.00 11/18/2014 39th St N - street and sewer 409-480-8000-43030 Engineering Services B012902 10/29/2014 1,677.89 0.00 11/18/2014 39th St N - street and sewer 602-495-9450-43030 Engineering Services B012902 Total: 3,355.78 BRAUN Total: 3,355.78 BUBERL Bulled Black Dirt, Inc 16658 11/03/2014 156.00 0,00 11/18/2014 Black dirt - parks 101-450-5200-42250 Landscaping Materials 16658 Total: 156.00 BUBERE Total: 156.00 C A C Companion Animal Control. LLC 10 10/01/2014 500.00 0.00 11/18/2014 Animal Control - October 101-420-2700-43 150 Contract Services 10 10/01/2014 210.00 0,00 11/18/2014 Pick Up/Impound 7am-7pm 101-420-2700-43160 Impounding 10 10/01/2014 45.00 0,00 11/18/2014 Pick Up/Impound 7pm-7am 101-420-2700-43160 Impounding AP - To Be Paid Proof List (11/13/14 - 12:1G PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Invoice # Inv Date C A C Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # I 0 Total: 755,00 755.00 CARQU EST Car Quest Auto Parts 2055-333354 11/06/2014 24.79 0.00 11/18/2014 Filter, grease, gun couplers 101-430-3120-44040 Repairs/Maint Eqpt 2055-333354 Total: 24.79 CARQU EST Total: 24.79 CENWOOD Central Wood Products 43064 11/05/2014 1,765.00 0.00 11/18/2014 Pebble - zip cruze mulch 404-480-8000-45300 Improvements Other Than Bldgs 43064 Total: 1,765.00 CENWOOD Total: 1,765.00 COMCAST Comcast I 0/27/2014 7.90 0,00 11/18/2014 Monthly service I 01-420-2220-44300 Miscellaneous Total: 7.90 COMCAST Total: 7.90 CRYSTEEL Crysteel Truck Equipment FP156966 11/03/2014 276.83 0.00 11/18/2014 Back Rack/Light Mnts 410-480-8000-45400 Heavy Machincry FP 156966 Total: 276.83 CRYSTEEL Total: 276.83 CTYBLOOM City of Bloomington Oct 2014 10/31/2014 31.50 0.00 11/18/2014 Lab Tests 601-494-9400-42270 Utility System Maintenance Oct 2014 Total: 31.50 CTYBLOOM Total: 31.50 CTYOAKDP City of Oakdale 201411064462 11/06/2014 101-420-2220-44040 Repairs/Maint Eqpt 201411064462 Total: CTYOAKDP Total; AP - To Be Paid Proof List (11/13/14 - 12:16 PM) 707.27 0,00 11/18/2014 B I - Brake Job 707,27 707.27 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date CTYROSEV City of Roseville 219422 11/06/2014 101-410-1450-43180 Information Technology/Web 219422 Total: 219474 I 1/06/2014 101-41(1-132(1-43210 Telephone 219474 11/06/2014 101-420-2400-43210 Telephone 219474 11/06/2014 101-410-1450-43210 Telephone 219474 11/06/20 I 4 101-410-1930-43210 Telephone 219474 11/06/2014 101-410-1520-43210 Telephone 219474 11/06/2014 101-410-1910-43210 Telephone 219474 11/06/2014 101-430-3100-43210 Telephone 219474 Total: CTYROSEV Total: DAMON Damon Farbar Associates 24715 10/31/2014 409-4S0-8000-43 150 Contract Services 24715 Total: DAMON Total: EMERGAUT Emergency Automotive Tech, Inc AW110314-7 I 1/06/3021 410-4S0-8000-45400 Heavy Machinery AW 110314-7 Total: EMERGAUT Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 2,635.58 0.00 11/18/2014 Monthly IT Services 2,635,58 87.10 0.00 11/18/2014 Telephone- Admin 13.75 0.00 11/18/2014 Telephone - Building 13.75 0.00 11/18/2014 Telephone - Communication 13.75 0.00 11/18/2014 Telephone - Engineering 27.50 0.00 11/18/2014 Telephone - Finance 38,15 0.00 11/18/2014 Telephone - Planning 181.75 0.00 11/18/2014 Telephone - PW 375.75 3.011.33 2,717.00 0.00 11/18/2014 LE Ave - CSAH 17 2,717.00 2,717.00 1,813.40 0.00 11/18/2014 LED Beacon & directional advisor 1,813.40 1,813.40 EMERGENC Emergency Services Marktg Inc. 8643 10/17/2014 650.00 0.00 11/18/2014 IAMRESPONDING Annual Contract 101-420-2220-44330 Dues & Subscriptions 8643 Total: 650.00 EMERGENC Total: 650.00 Enright Enright Robert 11/10/2014 101-41(1-1450-43620 Cable Operations AP - To Bc Paid Proof List (11/13/14 - 12:16 PM) 55.00 0.00 11/18/2014 Cable -PC 11/10/14 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 4 Invoice # Inv Date Total: Enright Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 55.00 55.00 FLAGSHIP Flagship Recreation, LLC F3260 08/07/2014 15,313.00 0.00 11/18/2014 Pebble Park 404-480-8000-45300 Improvements Other Than Bldgs F3260 Total: 15,313.00 FLAGSHIP Total: 15,313.00 FRONTIER Frontier Precision, Inc 131785 11/04/2014 200.00 0,00 11/18/2014 Snow plow route markers 1(11-430-3125-42250 Landscaping Materials 131785 Total: 200.00 FRONTIER Total: 200.00 GEISLING Geislinger & Sons, INC Pay No 2 11/10/2014 165,281,76 0.00 11/18/2014 Project 2014-131 - 39th Street N 602-495-9450-43030 Engineering Services Pay No 2 11/10/2014 87,873.10 0.00 11/18/2014 Project 2014-131 - 39th Street N 601-494-9400-43030 Engineering Services Pay No 2 11/10/2014 245,647.68 0.00 11/18/2014 Project 2014-131 - 39th Street N 409-480-8000-43030 Engineering Services Pay No 2 Total: 498,802.54 GEISLING Total: 498,802.54 GM CONTR G.M. Contracting, Inc. Pay No 4 11/12/2014 266,600.17 0.00 11/18/2014 2013.133 LE Ave Trunk Watermain 601-494-9400-43030 Engineering Services Pay No 4 Total: 266,600.17 GMCONTR Total: 266,600.17 JANIKING Jan -King of Minnesota, Inc MIN 11140449 11/01/2014 326.00 0.00 11/18/2014 Nov Cleaning 101-410-1940-44010 Repairs/Maint Contractual Bldg MINI 1140449 Total: 326.00 JANIKING Total: 326.00 ,IOHNSON& Johnson & Turner Attorneys 38801 11/07/2014 101-120-2150-43045 Attorney Criminal AP - lro Be Paid Proof List (11/13/14 - 12:16 PM) 4,512.50 0.00 11/18/2014 Prosecution No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 5 Invoice # 38930 803-000-0000-22910 38962 409-480-8000-43040 39094 803-000-0000-22910 39098 101-410-1320-43040 39100 803-000-0000-22910 39103 101-410-1320-43040 Inv Date 38801 Total: 11/07/2014 Developer Payments 38930 Total: 11/07/2014 Legal Services 38962 Total: 11/07/2014 Developer Payments 39094 Total: 11/07/2014 Legal Services 39098 Total: 11/07/2014 Developer Payments 39100 Total: 11/07/2014 Legal Services 39103 Total; JOHNSON& Total: kathfuel Kath Fuel Oil Service Co 485135 10/29/2014 101-430-3120-42120 Fuel, Oil and Fluids 485135 Total: kathfuel Total: LANG RON Ron's Inspection Services, LLC 6 11/04/2014 101-42(1-2400-43150 Inspector Contract Services 6 I 1/04/2014 I 0 I -420-2400-43310 Mileage 6 Total: LANG RON Total: LARSON Larson Diesel Service, Corp 141010005 10/10/2014 I 01-430-3120-44040 Repairs/M aint Eqpt 141010005 Total: LARSON Total: AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference 4,512.50 350.00 0.00 11/18/2014 Lennar 30.00 0.00 11/18/2014 39th Street 175.50 0.00 11/18/2014 Reco 1,989.50 0.00 11/18/2014 Civil 872.50 0.00 11/18/2014 Hammes 387.00 0.00 11/18/2014 Burgess Matter 350.00 30,00 175.50 1,989.50 872.50 387.00 8,317.00 1,374.38 1,374.38 1,374.38 1,036.75 174.72 1,211,47 1,211,47 0.00 11/18/2014 Fuel 0.00 11/18/2014 Inspector Services 0.00 11/18/2014 Mileage 395.66 0.00 11/18/2014 DOT and repairs 00-1 395.66 395.66 Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No No 0000 0000 0000 0000 Page 6 Invoice # LCSLAWN L.C.S. 1341287410 101-420-2220-440 1341287414 101-420-2220-440 Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # Lawn Service, Inc 10/24/2014 10 Repairs/Maint Bldg 1341287410 Total: 10/24/2014 10 Repairs/Maint Bldg 1341287414 Total: LCSLAWN Total: LEOIL Lake Elmo Oil, Inc. 10/31/2014 101-420-2220-42120 Fuel, Oil and Fluids 10/28/2014 101-430-3120-42120 Fuel, Oil and Fluids Total: LEOIL Total: MARONEYS Maroney's Sanitation, Inc 547246 10/31/2014 I 01-410-1940-43840 Refuse 547246 10/31/2014 101-420-2220-43840 Refuse 547246 10/31/2014 101-430-3100-43840 Refuse 547246 10/31/2014 101-420-2220-43840 Refuse 547246 10/31/2014 206-450-5300-43840 Refuse 547246 Total: MARONEYS Total: M ENAR DSO Menards - Oakdale 59625 10/31/2014 101-430-312(1-42260 Sign Repair Materials 59625 Total: 59668 10/31/2014 101-450-5200-44010 Repairs/Maint Bldg 59668 Total: 59828 11/02/2014 101-430-3125-42250 Landscaping Materials 59828 Total: 59966 11/04/2014 101-450-5200-42150 Shop Materials AP - To Be Paid Proof List (11/13/14 - 12:16 PM) 58.50 0.00 11/18/2014 Station I 212.00 0.00 11/18/2014 Station 2 58,50 212.00 270.50 210.76 61.47 272.23 272.23 109,78 48.30 210.63 210.63 48.67 628.01 628.01 0.00 11/18/2014 Fuel 0.00 11/18/2014 Fuel 0.00 11/18/2014 Waste Removal 0.00 11/18/2014 Waste Removal 0.00 11/18/2014 Waste Removal 0.00 11/18/2014 Waste Removal 0.00 11/18/2014 Waste Removal 23,58 0.00 11/18/2014 Raz sidewalk warning 38,51 0.00 11/18/2014 Shop Supplies 112.11 0.00 11/18/2014 Plow route marking stakes 93.81 0,00 11/18/2014 Shop Supplies 23.58 38.51 112,11 No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 Page 7 Lin oice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 59966 Total: 93.81 59969 11/04/2014 49,86 0.00 11/18/2014 Lift station repair support 602-495-9450-42270 Utility System Maint Supplies 59969 Total: 49.86 60022 11/04/2014 58.53 0.00 11/18/2014 Lift station repair support 602-495-9450-42270 Utility System Maint Supplies 60022 Total: 58.53 MENARDSO Total: 376.40 METCOU Metropolitan Council 1038892 11/06/2014 1,550.84 0.00 11/18/2014 Monthly Wasterwater 602-495-9450-43820 Sewer Utility - Met Council 1038892 Total: 1,550.84 METCOU Total: 1,550.84 MILLEREX Miller Excavating, Inc. 18805 10/25/2014 1,532.00 0.00 11/18/2014 Grade and Restore Ditch- 1584 Ivory 603-496-9500-43 150 Contract Services 18805 Total: 1,532.00 18806 10/25/2014 3,927.75 0.00 11/18/2014 Emergency Water Repair 2949 Jonquil 601-494-9400-44030 Repairs\Maint lmp Not Bldgs 18806 Total: 3,927.75 18848 10/31/2014 220.00 0.00 11/18/2014 Grading Gravel - Klondike 101-430-3120-43150 Contract Services 18848 Total: 220.00 MILLEREX Total: 5,679.75 MONTGOME Montgomery Tim 2014-257 11/13/2014 500.00 0.00 11/18/2014 Release Escrow 9120 Hudson Blvd 803-000-0000-22900 Deposits Payable 2014-257 Total: 500.00 MONTGOME Total: 500.00 ONECALL Gopher State One Call 126449 10/31/2014 252.30 0.00 11/18/2014 FTP tickets 101-430-3100-43150 Contract Services 126449 Total: 252.30 ONECALL Total: 252.30 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - "ro Be Paid Proof List (11/13/14 - 12:16 PM) Page 8 Invoice # Inv Date PINKY Pinky's Sewer Service, Inc. 71067 II/0112014 206-450-5300-44010 Repairs/Maint Bldg 71067 Total: PINKY Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 100.00 0.00 11/18/2014 Pumped two tanks 100.00 100.00 RIVRCOOP River Country Cooperative 10/31/2014 685.80 0.00 11/18/2014 Fuel 101-420-2220-42120 Fuel, Oil and Fluids Total: 685.80 RIVRCOOP Total: 685.80 S&T S&T Office Products, Inc. 01QQ8466 II/06/2014 101-420-2400-42000 Office Supplies 01QQ8466 11/06/2014 101-430-3100-42000 Office Supplies 01 QQ8466 11/06/2014 206-450-5300-42000 Office Supplies 01QQ8466 Total: S&T Total: 33.66 0,00 11/18/2014 Supplies 33.65 0,00 11/18/2014 Supplies 33.65 0.00 11/18/2014 Supplies 100,96 100.96 SAM SCUM Sam's Club 11/03/2014 130.56 0.00 11/18/2014 SCBA Eyeglasses 101-420-2220-42400 Small Tools & Equipment 11/04/2014 74.54 0.00 11/18/2014 Station Supplies 101-420-2220-44010 Repairs/Maint Bldg 11/04/2014 75.12 0.00 11/18/2014 Rehab Supplies 101-420-2220-44300 Miscellaneous 11/04/2014 70.78 0.00 11/18/2014 City Hall supplies 101-410- I 320-42000 Office Supplies Total: 351.00 SAMSCLIJB Total: 351,00 SHI SHI International Corp B02657814 10/24/2014 179.00 0.00 11/18/2014 Acrobat Software 101-420-2400-43190 Software Programs B02657814 Total: 179.00 SHI Total: 179.00 AP - In Be Paid Proof List ( 11/13/14 - 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 9 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # SW/WC SW/WC Service Cooperatives C1210-20 7 1(1/29/2(114 23,409.00 0.00 11/18/2014 December Premium 101 -000-0000-21706 Medical Insurance C1210-20 7 Total: 23,409.00 SW/WC Total: 23,409.00 TASCII TA. Schifsky & Sons Inc 56868 10/11/2014 1,009.13 0.00 11/18/2014 Asphalt 101-430-3120-42240 Street Maintenance Materials 56868 Total: 1,009.13 56934 1(1/25/2014 6,353.75 0.00 11/18/2014 Asphalt 101-430-3120-42240 Street Maintenance Materials 56934 Total: 6,353.75 TASCH Total: 7,362.88 TELEMETR Telemetry & Process Controls 6017 04/29/2014 14,131.00 0.00 11/18/2014 2014 SCADA upgrades & additions 6(11-494-9400-43180 Software Support 6(117 04/79/2014 14,131.00 0.00 11/18/2014 2014 SCADA upgrades & additions 602-495-9450-43 ISO Software Support 6017 Total: 28,262.00 TELEMETR Total: 28,262.00 TKDA TKDA, Inc, 002014(103690 11/05/2014 75.53 0.00 11/18/2014 2013.133 LE Ave Watermain 601-494-9400-43030 Engineering Services 002014003690 Total: 75.53 TKDA Total: 75.53 TOTALMEC Total Mechanical Services, Inc Pay No 6 11/10/2014 191,197.48 0.00 11/18/2014 2013.132 Pumphouse No 4 601-494-9400-43030 Engineering Services Pay No 6 Total: 191,197.48 TOTALMEC Total: 191,197.48 TOWNCTRY Town & Country Cleaning Co 1114713 11/01/2014 215.00 0.00 11/18/2014 Cleaning Service library 206-450-5300-44010 Repairs/Maint Bldg 1114713 Total: 215.00 AP - To Bc Paid Proof List (11/13/14 - 12:16 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 10 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # TOWNCTRY Total: 215.00 TRKUT1 Truck Utilities Inc. 275769 10/24/2014 7,267,00 0.00 11/18/2014 Snow plow for 14-2 (new pick-up) 410-480-S000-45800 Other Equipment 275769 Total: 7,267.00 276203 11/03/2014 203.16 0„00 11/18/2014 PLow parts 101 -430-3125-44040 Repairs/Nlaint Eqpt 276203 Total; 203.16 TRKUTI Total: 7,470.16 WASH-REC Washington County P269082 11/03/2014 46,00 0.00 11/18/2014 Caskey 101-410-1910-42030 Printed Forms P269082 Total: 46.00 P270414 11/03/2014 46.00 0.00 11/18/2014 Pink 101-410-1910-42030 Printed Forms P270414 Total: 46.00 WASH-REC Total; 92.00 WEEKSEND Weeks -End Signs & Graphics 2029 11/05/2014 250.00 0.00 11/18/2014 2014 Dump Truck and Kabota graphics 101-430-3120-42210 Equipment Parts 2029 Total: 250.00 WEEKSEND Total: 250.00 WHEATON Wheaton Joseph 11/05/2014 1,376.25 0.00 11/18/2014 Electrical Inspection I C11-000-0000-20801 Building Permit Surcharge Total: 1,376.25 WHEATON Total: 1,376.25 Whiteani White Anita 11/12/2014 55.00 0,00 11/18/2014 Cable CC meeting 11/05/2014 101-4 10-1450-43620 Cable Operations Total: 55.00 Whiteani Total: 55,00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof Lim (11/13/14 - 12;16 PM) Page 11 Invoice # Env Date XCEL. Neel Energy 11/12/2014 101-450-5200-43810 Electric Utility II/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-430-316(1-43810 Street Lighting 11/12/2014 101-420-2220-43810 Electric Utility 11/12/2014 101-410-1940-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-410-1940-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 601-494-9400-43810 Electric Utility 11/12/2014 101-420-2220-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 101-450-5200-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 48.12 71,73 31.18 28,38 359,09 290.72 30.23 405.50 11,60 61.41 34.26 1,742.48 269.95 39.79 106.49 21,18 17.00 57.10 1,870,16 27.76 14.50 32,00 0.00 11/18/2014 0,00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0,00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0„00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 0.00 11/18/2014 Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service Utility Service No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 11/12/2014 101-430-3100-43810 Electric Utility 11/12/2014 601-494-9400-43810 Electric Utility 11/12/2014 101-430-3160-43810 Street Lighting 11/12/2014 206-450-5300-43810 Electric Utility 11/12/2014 602-495-9450-43810 Electric Utility 11/12/2014 601-494-9400-43810 Electric Utility 11/12/2014 101-450-5200-43810 Electric Utility Total: XCEL Total: 512,44 0.00 11/18/2014 Utility Service 25,29 0.00 11/18/2014 Utility Service 12,79 0.00 11/18/2014 Utility Service 466.05 0.00 11/18/2014 Utility Service 204,04 0.00 11/18/2014 Utility Service 107.35 0.00 11/18/2014 Utility Service 13.97 0,00 11/18/2014 Utility Service 6,912.56 6,912,56 Report Total: 1,114,121,60 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (11/13/14 - 12:16 PM) Page 13 lE II (Try or LAKE ELMO AGENDA ITEM: October 2014 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee U T DATE: November 18, 2014 CONSENT ITEM #3 MOTION SUGGESTED ORDER OF BUSINESS: Introduction of Item ................ ..... ....... City Administrator Administrator Questions from Council to Staff Mayor Facilitates Call for Motion ..................................... ...... ..... ..... Mayor & City Council Discussion Mayor & City Council Action on Motion ...... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the October 2014 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of October 2014 reflecting the monthly and year to date detail, comparing the actual results to the 2014 Budget. -- page City Council Meeting November 18, 2014 GENERAL FUND: The most significant budget o actual variances are highlighted below: [Convent Agenda Itent Revenues: • Building Permit revenue for the month was 37% below budget bringing the year to date results to 19% better than budget. This was primarily due to two large commercial projects which were permitted in September and not included in the 2014 budget. There was one new home start in October bringing the year to date new home starts to 21 compared to 31 in 2013 and 28 in 2012. Although fewer homes, the valuation amount to date is very close to 2013 since the average home values of those being built are far greater than the values used to estimate revenues in the 2014 budget. In addition, two new commercial building permits were issued in September at a combined value of $4.2M. • The State fire aid monies budgeted to be received in September as in prior years were received in early October resulting in the budget variance for the month. Supplemental aid was received in the amount of $12k. Due to the uncertainty surrounding whether supplemental funds being available, the annual budget assumes there are none received. • Zoning and subdivision fees are above budget for the month due to the budget assuming there would be no zoning exceptions requested in the month of October. In October there was a developer exception requested resulting in revenue for the month being slightly above budget and being $18.2k ahead of budget on a year to date basis. • Plan check fees for the month are 23% less than budget and the year to date results are 44% better than budget. As mentioned under building pernnts, this is all a result of the higher than budgeted average home valuations in 2014. Expenses: Most departments were at or below budget for the month due to the on -going diligent management of expenditures to the bottom line. A few items to note: • Administration — General administration legal expenses continue to be under budget for the month by $2.1k resulting at year to date expenses being $18.6k below budget. This is a result of minimal litigation activity, the majority of the legal expenses being recoverable through developer offset of escrows, as well as utilization of our City Clerk where possible to assist to save costs. • Fire — Radio expense for the month was zero compared to a budgeted amount of $3.8k due to paying for the quarterly amounts before the quarter starts rather than in the first month of a quarter. This is just a timing issue. • Fire Relief— The fire aid amount distributed to the tire relief was greater than budget due to receiving supplemental state aid as mentioned previously. page 2 -- City Council Meeting [Consent Agenda Item $ November 18. 2014 • Building Inspection — inspector contract services are slightly above budget for the month due to support being needed due to the two large commercial projects which began in September. • Public Works — The part time salaries are $1.1k higher than budget for the month due to all salaries being budgeted in the full time salary line item. On a year to date basis, the sum of the two salary expense lines are above budget due to the extra costs for snow removal as well as the summer focus on street repairs. • Public Works — Engineering support services for the month were higher than budgeted due to right of way work being needed primarily due to development and project related activity. These costs are recovered through the fees charged to the vendors. • Public Works — Repairs and maintenance for the month were $2k above budget due to repairs needed to the fleet in preparation of the winter season. LIBRARY FUND: Revenues: • Rental income is slightly above budget for the month due to one of the renters paying the receipt of the September received in October by one renter. On a year to date basis, the rental income is slightly below budget due to the library deciding to no longer rent out one of the previous rental offices due to needing the space. Expenses: • Library Collection Maintenance (books, dvd's and other library service items) is below budget for the month and slightly above budget on a year to date basis due to an active push to expand resource materials at the library for patron use. • Building — property tax was not budgeted for 2014. The amount paid represents the assessed property taxes based on the rental square footage. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached October Financial Report. ATTACHMENT: I. October Financial Reports page 3 -- Cio. ol I Al: Elmo 2014 lNluuth Buticct to Actual C umortralirc Fur the month cnilinu Ocioher 31, 21114 111_17(icryrul Fund Summary By Deportment Eri 410 - GEhol. GOV'T REVENUE Total R merino 111812014 Full Year MONTH YTD BUDGET BUDGET ACTUAL Variance ($) 3'ariancel%) BUDGET ACTUAL Variance (5) Variance(%) 2014 % to dale Month Month Month Month YID YTD 11-1) YTD 3.303,535.00 56.64./0 29,400.00 86,939.77 57,539,77 195.71% 1,864,770.58 1,924.617 62 59,847.04 3,21% EXPENSE Total May or & Council 45.269,32 46,75°1, 75,00 500,00 (425,00) -566.67% 30.966,66 21,162.34 9,804-32 31.66% Total A dministration 396,538.62 89.130% 37,105.35 36,721,29 384.06 1.04% 335,4113,24 352.911.76 (17,508.521 -5.2206 Total Elections 13,350.00 41,59% 3.000.00 0,00 3.0130m0 i00.0094 10_125.00 5.552.01 4.772,99 46,23% Tidal Communications 79,129.53 97.6004 6.665,20 8,472,52 (1,807.32) -27.12% 65,697.59 77,232.64 (11,535.05) -17,56% Total Finn nee 156,285.12 87.04% 14,081.86 13,053.90 1,027.96 7.30% 136.564.6-1 136,029.54 535.10 0.3906 Total Planning & Zoning 273.059.23 77.5006 30,862.60 29,433.80 1,428,80 4,6306 229,342.43 211,613,20 17,729.23 7.73% Total Engineering Sonices 48.000.00 68.93% 4,000.00 1,342.38 2,657,62 66.44% 40,000.00 33,086,02 6.913.98 17.280', Total C'ity 11111 27,133.16 81.00% 2,283-32 2,937.12 (653.801 -28.6304 22,616.52 21,977.68 638.84 2.82% Iola, General Government 1,038.764.98 82.75% 911,073.33 92,461.01 5.612,32 5.72% 870,916.08 859,565.19 _ _11.350E19 1,30% DEPT 420 - PUBLIC SAFETY Total Police 5011,000.00 51.19% 0.00 473,75 (473.75) -100310% 250.000.110 255,946.53 (5,946.53) -2.3806 dotal Prosecution 51.000.00 79.9806 4,250,00 4,512.50 (262,511) -6.18% 42,500.00 40,788.75 1,711.25 4.03 % Total dire 399,655.112 83.9406 40,876.20 27,343.23 13532.97 33.1 1 % 340323.13 335,466.09 4,857.0a 1.4306 Total Fire Relief 37,323,50 143.2006 37-323.50 53,446.01 (16,122.51) -43.241% 37,323.50 53.446,01 (16,122-51) -43.2006 Total Building Inspections 157,601.95 83.45% 17,04534 14.747.12 2.298.22 13.4806 133,833.87 131,515.09 2.318.78 1.7.306 Total Emergency Commtinicalions 5,800.00 58.1606 0.00 0.00 0.00 0.00% 5,800.00 3,371,08 2,426.92 41.84% Tour 1 Animal Control 6,282.08 90.40% 550.00 575,00 (25.00) -1.55% 5,232,08 5,679.00 (446.92) -8.54 Vr. 1 null Public S7do) 1,157.663,35 71.3706 100,045.04 101t097.61 (.052_57) 815,012,58 826,214.55 (11,2)11,97) -1 .3 7% ,____ MONTH YID BUDGET ACTUAL. Variance ($1 Variance (%) 13)IDGET ACTUAL Variance ( S ) Variance 03) DEP( 4311 - P1111,1C 31 ORKS Month Month Month Monih YTD YTD YTD VTD Told Public NVorks 386_269.4 2. 86.55% 37.240.25 35,106.58 2,133.67 5,73°4 330,9111.80 334.328.10 (3,426.30) -1.114°/0 Total StrceIs 16,800.00 252„57% 1,300.00 1.062.90 237.10 18.24% 13.900.00 42.432,01 (28.532.01) -205.27% Total Ice & Sno,, Removal 96,000.00 65,60% 2,000.00 4.045.35 (2,045.35) -10217% 66,000.00 62,977,86 3,022.14 4.58% (01 Street Lighting 211,800.00 64.25% 2,400.011 2,022,09 377.91 15.75% 24.000.00 18,50.5-27 5,494.73 22.89% Told Recycling 7,400.00 70.60% 0.00 0.00 0.00 0.00% 7,400.00 5,224.43 1,175.57 29.40% Total Tree Program 5,000.110 107.00% 0.00 0,00 0,00 0,00% 6.250,00 5,350.00 900,00 14.40% "Total riiblic NVorks 540,769.42 86,77% 42,940.25 42,236.92 703.33 1.64% 448.451,80 468,817.67 .365.87) DEPT 450 - CULTURE, RECREATION Total Parks & Recreation 206,836.63 85.16°A 21,982.72 17,971.95 4,009.77 18.24% 184,241.85 176,340.36 7.901.49 4.2 9 % GRAND TO1 AL ALL EXPENSES 2,943,535.00 79.19% 263,04 1.34 253,768.49 9172.85 3.53 % 2,318,622.31 2,330,937.77 (12,315.46) -0.53% SUB TOTAL NET INC OVER ENI' 360,000.00 -112.87°4 (233.641.34) ((66,828.72) 48,266,92 20.66% (453,851,73) (406,320.15) 47,531,58 -15.90% DE') 460 - CON1P ADJ 0.00 0.00% 11,00 0,00 0.00 0,008, 0.011 0.00 0 110 0.00% DEP I .190 - CONTINGENCY FUND 0.00 0.00% n.00 0.00 o.uo 0.008, 0.00 0.00 0.00 0,00":1, (FA'', 10 L ITN PRO.1 FUND (STREETS) 160.000.00 0.011°4 0.00 0.00 0,00 0,00% 0,00 0.01) On(' o.noli, nEri 493 - OTII FINANCING 200,000.00 0,00% 0,00 OW (IMO 0,008, 0.00 0,00 11,00 0 00% GRAN[) TOTAL ALL DEPTS 3303.535,00 70,56% 263,041.34 253,768,49 9.272.85 3.53% 622.31 2,370,937.77 (12,315.46) Nvi Income ON VI" Expenses 0.00 0.00°4 (233,64(.34) (166,828.721 66,812,62 28.6(1% (453, (406320.15) 47,531.58 10.47% Soromary_2 „t.- r 2434 i''Mot"! Actual Outman -give' For the munth ending (),'her .19,751.1 (1 Et tuner:9 igmdPetat) 11AI/emir-uncut I lEnT 410 - 1103"T 1111187.014 hill Fear MONTH Y-1 D 0 LIDGET 111,,T)riE0 ACTU.Y.1, Variance ISI 'Variance 166/ Ill.11113Em s 1 ("TIJA 1 Variance IS) V4TT4115v CV, I 2014 "e's to date Month 5.1urnh Month Atonal 5'TP 111/ 1.11f1) YTO ID variance nmes RTIVEMI11. i mann n) Vololcto -I 3NCS 2,565,9110.00 45.46% MOO 0.110 0 00 0.000;, 1,282.500.00 1.165.956.51 (116.543,49) -11,0961. Bawd (i)ad ual a mounts collected by WA I ty lIntirottont Ott Valorem Tavev 20.000.96 37.76% 0 Mt 0 00 000 0.011% 1 rumn,ou 7,551.53 (7.448.47) -24.48% Motu Si Ilume 1 as 8,000.00 71.92% 0.00 0,00 0,00 0.0081, 4,000.00 5,753.84 1.753.84 43.85% risent 171,1,i:tit ta 120,000,00 75„3774 (T0)) 0011 0.00 0,00% 60,000.00 9(1,444,17 30,444,17 50,74% Penatty R. tritttra,t on !axe, 5,180.00 723 °At MOO 0.00 0.00 (1,007'. 2,590.00 374,52 12,215.481 -R5.54% 1 iquor License 3,000,00 0.00% 0.00 0.00 0,00 0,0064. 3,000.00 0.00 13,000_001 -10n,0096 Prepaid in 21113 rather Man early 2014 as budgeted WotochottIcr i„,„-,tat,n 0,1111 100.00% 0.00 (ion nix) o.orm, (ioo i.ogn no t ,DX1100 10110096 1 irtnorol t -onit actor 1,icertc 165,00 60.61% 000 000 0.00 00(08. 165.00 100,00 (65.00) .39.395. Hnatino. Contractor' scene 6,650,00 66.47% 501100 300 OD con ix)) -gin" 5,650_00 4.420.00 11.2311.00) -21.77% 111;1cl...toppin5commons ((ens,, 0.00 0.00% 000 11.00 0.110 000% 0.00 0.110 (1.00 0.00% Building Iterieuts 170.500,00 97.92% 15,000.00 9,453.40 15,546 60) .36,9894 140,500.00 166,958.45 26,458.4.5 I 8.8354 i new home start Building Re -inspect Fees 0.00 100.00% 0.00 100.00 100,00 100,00% 0.00 600.00 600,00 100,00% Heating NI11111, 15_600,00 125.15% (.307i)0 2,220.00 n20io4( 70.7796 13.0110,00 19,52172 6,523.72 50_1896 Efitrubmg 1'ermit, 9.000,00 1/110.30% 505.411 2,585_00 2,085,00 417.0094 8,0011.00 16,7.27.19 .5.227,19 102.14496 Sewel P0,7,0t, 485,00 0-0096 1100 0,00 0,00 0.00% 485,11() 11,00 1485,001 -100.605', Anir0; 1 ic.ell,c 1,991.110 11243)9% 5000 60.00 1(1.00 20.00n, 1,09i0n 2,485,50 597.50 31.60% I Itility Petuitte tR17'.3-. I 1,0(10.0(1 209,10% 1,011000 4,198.20 3.198.20 319,827-'1 8,000583 23,001_50 15.001.50 I07.5296 Due '01-04 eApTinNipli; ROW 11nrrtrot Patton 3.350011 411.4574 150.00 45.00 1105.001 -70 RI% 3.050.00 1.355,00 (1,695001 -55.57% 1t.tossago Int:Tony 1 ianscs 150.00 116.67% 0.00 175.00 1 7 5.on 1 wino% 150A 175 00 25.011 16.67% Elect ime Pet Mit 0,00 100,00% 0,00 471.61 471,61 100.00% 0.00 4,107 04 4,107.04 100.00% City share only (2574) (Tortiestead ( redit. :11,1 0.00 0.00% 0.110 11.00 0.00 0,0061. 1100 0,00 0.00 0.00% SI 5 .3.1.oannenanco u/1,112.1,00 100.00% 0,00 0.00 0.00 0.00".", 9/1,022 00 98,02.2,00 OM 0.0096 state 1 its Ste( 4 11,500A111 128.79% (1.00 53,446,0) 53,446.01 100.00% 41.30100 53.446,01 I 1,946M I 211.796. Reed supplemenial aid in addition to hie.se state lire aid PERS A IT 2,749.00 50.00'4 0.00 0 On 0.00 0.00% 1,374.50 1,374.50 0,00 0.011..,,, kit a,,,•1 1 , 0,00 0,01174 0 00 0 on 0,00 0.0096 0.011 nix) rinn 0,0094 Ray, ti:, r CHtInt 15,500.00 100.00% 0,00 000 oil* row. i 5 ,so(on 13,500.00 0,110 0,00% Grant funds received 8,15'14 slim SLit, t it Ani;tiluchargt Res 1,150.00 655.92% 0.00 1,752,66 1,757,66 10000% 1,150,00 7,543 13 6,393 17 555.92% 131811 truil gi morning funds of 541, t 'MS. Erattchiec Revenue 42.852_00 97.08% 0 00 0 (10 0,00 0.00% 42.851.98 41.601.71 (1.250.27) -2.92% Cable franchise fevenUr rectiveLl ?tiny 1st Zottron , StIntitviston I an; 1,250,00 1539.2896 000 3,110,011 3,605,18/ 100,0071. 1,000,00 19,240,95 18,240,95 1824.10% 13eveluper :veining eseepitormt Comlitional 1.94, Po mit, Phan Clat, I cc, 91000.00 122,75% 7.000.00 5,383.23 11.616,771 -23.10%, 70,000.00 100,65,06 30,656,96 43.80% Due ro commercial activity in Semteinher not hildpMerl Sal,. °I Oplt,, BOok, slaps 206.00 137.7414 0,00 8.25 8,25 100,00% 206.10 283.75 77.65 37.68% _Ott:tato nont Soon:inn. 1,285,00 75,8996 10000 210 00 110.00 110,00% 1085.00 975.00 (1 I 0.001 i10.14% t Map 11p 1,1.45',t 3,000,00 75,91% 0,00 (1 00 0,00 (0,04)% 3,0*0.00 2.278,00 (72.2.00) -24.07% i nbk € ,i,,m1 pm Rv toibursemeni 1,950.00 39.68% 1-1.00 0.00 000 0.1.1096 1,71111,00 773-75 (926,251 .54.49% I inn, 48-0110,00 78-317", 3„500.00 2.86(1.53 (639,47) .18,276a. 41 .0110.00 37,3 (0,17 (3.410.0.31 -8.32% s I mectinneutt, 13,,,,g4g, 0.90 0.00% 04041 0011 0301 0.001'., 0.00 8.133.02 9.I33.02 100,0096 August includes 57,500 for 6 iel imil, penult t l< v. ik Trip) 1.)1‘,„494ncony Rotentto 1400,00 186.01% 200.01 28.8.5 1171.1:0 ,,,85.5()96 2,000 0(1 4,464,35 2.464 _35 123.220,, Internal t (orn:, 1,900,00 47.843% loom° 32.00 168.00) -68,00% I ,404).00 766.00 (634.001 -15.29% Verve( library card rcimh Man hitalgeled Interest Earning, 29.000.00 53.76% 0.00 0.00 0,00 0,0001, 0,00 10.751,55 10.751.55 100.00% Slonili cep,* 941'I0 intereat acenial per 11C request Detnittions 0.00 100.00% 0.011 0.00 0,00 0,00% nix) 11,100 00 11,100.00 I OMNI% 1 tonaliun limn 1.E layouts 0 air "ronanninilylinprovements'l Total RrYnnttc 1 3.303,535.00 581696 29,400,0(1 06,919.77 57,539.77 195,71% 1,1164,770-58 1.92017,62 59,847.0,1 3.21% Pull Yem 1 MON rH YTD E,XPE";'ISF: HUDC0H3 DUD0ET ACTUAL Varinnxl5) Valiance(',') fit MUFTI ACTUAL Variance(5) Variance(%) WO. - 151n,or 8: Cmllttcii 2014 04 to date 6lonlh Month Month Month YfD YTD YTD YTD E'0 04fiarir. 25.699.041 50,0014 0.017 0,00 11 00 0.130 % 12,8455.00 12,845.00 0,00 0,00% 0It"a c an tnhlttinns 1592,78 50.00% 0.00 000 0 00 0.00% 796.39 796 39 0.00 0,00% Medicare ('ontnhmti„na 372,54 50.410% 0,191 000 0.00 0.00% )86.27 18627 0.00 (1.0001 Workers ('. ,o'osati:,n 300.0(1 10.70% 0.00 n,un 0,111 II.IB)% 31Khoo 32,10 267.90 8930% !Mileage 800,00 0.041% 75,00 0.03 75.00 100,00% 575.00 100 575.01) 100,003k a I iszellvneout 5.000,00 14561'. 0.04) 0,00 0.00 0.0096 5,000.00 727,90 4,272.10 85.440'i Dues a .Subsrngtiun. 10.514,00 6253 % 000 500.00 (500001-100,00% 10,514.00 6,574.68 3,93932 37.47% Includes )Memberships: annual LAIC paid In September Conferences etc Training 1,000.00 0.00!: 0.00 0.00 0.00 0,00% 750.00 0,00 750.00 100.00% 'Total31 as or C Connell ( 45,269 32 46.75 % 75.00 500.00 (425.00)-566.6794 311.966.66 21,162.34 9,80432 31.66% 132() . Arlm`stl"t41rn)ibri 1 1 04larn•v 176,38460 7950' 0 20.352 00 19,287.09 1,(164 91 5.239; 149,248.00 140,231 16 9,016,84 6.04 KKcI 3 1'+,01ri60tio0' 12,505,02 81.29% 1,334.1 I 1,39832 164.211 .4.81000 10,537.66 19,165.113 372.63 .3.540% (Ch301'cn(r,hutioan'. 0,00 0.004' 000 (l.(1tl 0.00 0,00"'. 0.00 O.00 0.0U 0.00% ('IC A Cn01flbuli010 10,603,92 77.89% 1095.88 L135.56 139.681-3.6214 8921.49 8,259.67 661.82 7.42% Medicare 1', ntributtons 2,479.96 77.89% 256 30 265,57 f9.27)-3.6204 2,086.49 1,931.66 154.83 7.4204 Health -Dental 11.1SUrOnt., 47,636,00 79,7934 5,430.00 5.430.00 0.00 0.000c 40,204,00 38,1110.00 2,194.00 54604 I lnentnb.rna'nt Benefits 11,00 0.00%, 000 0,0(1 0.00 0,00% 0.00 0 00 0.00 0d10% Worker, ('nmpo111atio0 1,000,00 95,38%' 0.911 0.00 0.00 II,00% (3100,00 953.77 46.23 4,62% Ortiz, latteighe, 6,000.00 905904 503.01 458.92 41.08 8.22% 5,0130.00 5,435.61 4435.611 -8,71% Printed Fong, 0.00 100,00%! 1111) 0,00 0.00 0.0004 0.00 138.00 (138.00)-100.0004 Legal S4=n:ee: 60,000.00 5233%1 5.000.00 2,837,50 2,162,50 43.25% 50,000,00 31,399,25 18,600.75 37,70% Under budget due to COIY Clerk ability to cover some activity ');cus1r11<:111-cisstle 0,00 100,00%. n.00 0.00 0.00 0.00'., 0A0 2,224.6n (2,24 60)-100,00% .3,s00..1nt) Con ices 3050060 98.15% 2000.80 2.5130110 1500.1(01-25.0011, 21,500.011 29 935.39 (8,435.391-39.2304 Information -Icc0noing' 0,00 100.00 % 0.00 0,00 0,00 0110% n 00 1,322,02 (1,322.021 .11N1.n0% ('imp upgrades appr by Cc 4'0333c1 Srrvx'et. 0,00 100.00% 0.0(1 0.(6) 0.1)0 44.430% 0.00 33,923,05 433,923.05)-100181% Leg Lahbyial appr by CC & Temp secs cfT cove Angus'. Solt, err i'mtrzarns 000 100.00% 0,01) 0.00 0,00 0.00% 0.00 2,058.00 (2.058.00)-100,00% Upgrades required: appr by CC 1 ckplume 4,044,72 24,52 % 337,06 118,07 218.99 649714 3370.6(1 991.67 2,375.93 70,5804 :'1001a91 4,000,00 67,15% 500,04 500.00 0.00 0.00% 3,000.430 2,686.17 313.83 104604 Sfilcarst 600,00 37,47% 0.00 0,01) 0.00 0,00% 600.00 224.81 375.19 62.53% Legal 1'ttged.ine 2,400.,00 181.31% 2200.0(1 0.00 200.00 100,00T. 2,1109.00 4.351,45 (2,351,45)-117.57°n d d 3upmen&acri4'itics Ingle -an,' 35,000.011 71,49% 11.01) O.0U 0.00 0.011% 35.000,00 25.022.67 9,977.33 28.51% ('able 1'1t<."<:tttr're E-.v.)14'01)1.' 0,00 0,00% 000 0.00 0.00 0.00% 0,00 0.00 0.00 0.00% ?Iiseei I:meow, 600.00 258.02% 50.00 13827 (88.271-176,5404 500.00 1,548.14 ((.048.14)-209.6304 Rent 0.00 100,0004 0.00 2,461.00 42,461,001-100.0004 0.00 2,461.00 (2,461,001-100.0004 (7u0a,k tub...'1lpti'os 600.00 158.6904 50.01 19099 ((40,99) 281.98% 500.00 952.15 (452.151 .904304 Dunks (1,00 lII0,0D% 0.00 (.n0 0 00 0 009b 0,00 51.27 181,27)-100.00% (buCrmneve 1 f raining 2,185,01) 393.83'! II (11) 0 081 (1.011 11,00 . 1.935.(8) 84/05 22 (0,670.2221-344,71 % 1'rcdietike lndCx: t't' apprnved Slan'D.velapin<-nl n,0o n,nn%. op() coo b.00 o.1x)°; coo u.u0 n.1)n o.on% 1000 •9dminiv1rstio0 396,538,62 89.60% 37,105 35 36.721,29 384.06 1,04% .135,403,24 352.911,76 (17 508.52) -5.22% Due 1n mulct aacrtaScs Ur to owe Annual ins t rent: budgrled 71 Slay 1410 - f.lec)ions I' r Selene" 10,000,00 38,05% 2,50000 0,00 2,500.00 100.00°4 7,500.00 3.804.5U 3,695.50 49 27°. Dudget split nil [.gancnta, rill year C0s1 40(9 Ipaled to he I xs 1-11Lice St€(+ptity 500,00 0.00% 12500 0.00 125,130 100 00% 77500 0.00 375.00 100 00% than hlulgeled Legal i'uhitcali00' K'l1(icatic+n 500.00 0.00% 125.00 0.00 125.00 (00.0003, 375.00 0.00 375410 100.00% Elec(io,3 f'4:npment II.00 0.00% 0.00 11,01) 0,00 4A0% 0.00 0,00 0.00 O.00% )'Ouipmvnt Repair 450.00 0,00% 100,00 0.00 100.01) 101).0031, 325.00 0.00 325.00 100.00% ( mum'' fAcctlon t'4-es 950.00 0,009/. 0.00 0,041 0.00 0,0034 950.00 0,00 950.00 100.00% Printed 0:ile), 350.00 0.00% 0,00 0.00 0.00 0.009'. 350.00 0.00 350.00 100,0004 aliseellan.no: 600,00 291 25% 150.00 0,00 150.00 100.0034 450.00 ),747,51 (1,297,51)--288.34% \0'A ('ty Ann 1')e.1 Mach (0Ibr Tclmi F)ect1n11+ 1 13,350.00 41,599/. 3,000,00 0,00 3,0110,00 100,00' a 10 325.00 5,552.01 4,772.99 46.23°4 Nol budgeted vino no election .scheduled; had 1n recta lihrale machines for special xhnnl election 145n 3aott two/kat inns F I Satarins Contnianions Ina "ontribultonn Med wart/3 ontrilantiona I - I ntat taxmatnaa Wanks:, t '0/7777,777,-///077 Naas-slot/or Ofilaar salpplixs Info ToohnologrAVtals Tainphorta Nonana Ala t 7/x-rations f 'on lerannax Rapair latnt Lannprannt 1 nint 12row,urn5 1520 Finance Salarior pr. R 4 ontrtnutions t ontribt(6646; Niarshaare3 ontributions 51e(0161)661.411166trancd 1 inamplosanant 04011 el ES 0, Ot k .4-1111peltNit1011 Elico nopraias Pawed 01111S AIR'S' SO -VI,, ontract Son inos cons/ran! Ptoanams 1-alcrausno 5.111c(kry Sub.:Etrtim, 1-on3atnIt,0 Tr4i11166. Total T- intance 1,41 l'car la MG F.T 21714 I 3390,00 970.78 830,18 194.16 3,1211,00 110.00 8,00000 304.4 I 42,000.00 1.560,00 0.00 4,200,00 .3,600.00 800.00 50.00 79.12933 87,880.00 6.371.30 5,448,56 1.274,26 19,936.00 0,00 600,00 306.90 11_00 27,ftoo.on 4.500,00 150.00 1,200.00 50.00 1,000-00 0.01) 575,00 156.285,12 % to date 125.56% 125.56% 121.80% 121.80% 91.54% 101,61% 85.06% 402.8554 88.18% 44,21% 100,00% 108.17% 1110.94% 114,38% 200.0076 916076 R I „69% 79-81% 75.79% 75,78% 50.75% 100.00% 38.44e/o 51,06% 100,90% I DON% 212.06% 1249.69% 22,92% 0.00% 2-53% 100.00% 80,15% 87.04% 13111)(3E1 4-11nntb 1.545,00 11201 95.70 22 4n ,360 00 0,00 (1.00 30.00 3,500.00 130.00 0.00 300.00 30010 250.00 1300 6,665.20 10.140_00 735_15 628.68 147.03 2,256.00 0,00 0.041 25.00 0,00 0.00 1/.00 0.041 1(10.00 0.00 5000 0,110 0.00 14.081,80 5101V-111 %COLA). Variance (S1 Variance eict SIonLO 2,317,85 100,04 149,45 32.63 40600 1100 1,716.75 45600 2.635.58 69.01 0,00 57.40 282,61 165,00 0.0)3 41,472.52 Month hInn(6 (772.85) -50,11276 (56.03) ,.50.02% (43.66) -45.58% 11023) -45.6776 (48 001 L 3.31°5 0.00 -I 00.00% (1,716.75i 100.00% 006.001 -812.00% 864,42 24.70114, 60.99 46,92% 0,00 0,00% 218.60 72.97% 17,19 5.73% 85,00 34.004/0 0.410 0.11076 (1,807-32) .27,12% 9.3417.20 752.80 7,4276 690.5 g 54.57 7.4255 549.49 79.19 12,6074 128.52 18.51 12.5974 1,305.60 950.40 42,13% 0.00 0.00 0.00% 0.00 0.00 0.00% 000 25.00 100.00% 41.1141 0.00 0,0041. 0.00 0,60 0.0076 975.01 047501) .100.00% 0,00 0.00 0.0076 27.50 72.50 72.50% 0.00 0.0)! 0.0076 0.00 50.00 100.00% 0.00 0,00 0410% 0.00 0_00 0,00% .053340 1,027.96 730% YTD Bumicr ACTUAL Variance t Si YID VTD 11,33001 16,812.87 821.43 1.219.92 702.46 1.011.15 054,29 236.48 2,640,00 2.856.00 110.00 111,77 6,00001 6,804.81 254.41 1,226.32 35,000.00 37,035,87 1.300,00 689,74 75.00 36,96 3400.00 4,543.00 3.000 00 3,633 75 500,00 915.(40 200.00 100,00 65,697.59 77,232.64 74360,00 5_391,10 4.610 32. 1.078.22 16.800,00 0.00 600.00 250.00 0.00 27,000,00 4.000.00 150,110 1,0110.00 50.00) 950 00 0.00 325.00 136,564,64 YID (5,462,87) 1397.491 003,69) (72.19) 1216.001 11.77) (804.81) (97101) (2.035,87) 610,26 314.04 (943,00) (633.75) (415,00) 100.00 (11-525-05) Variance (%) YT1) -48.39% -48,39% -43.945% -43.94% -8.189; .13.41% -.382.03% Primarily duc loserliche upprade apprroed hy ('C 46.945Y. 50.72% .26,19% -21.13% Will he reirnb by ipble commr filed imarterly ftir rcimh -83.00% 50.00% -17.56% 71.792.78 2,56722 3.45% 5,084,80 306,30 5.68% 4,129 26 481.06 10.4376 965.68 112.54 10,44% 10.118.40 6.681.60 39.7776 2,40(345 13.4(10.451 -100.00% 230,61 369,39 61,5774 155,57 94.43 37.7776 432.47 (433.47) -100.00% 27,non 00 00(3 0,00% 9,542.85 i 5.542 85) .138,5776 1.874.54 11.724.54) .1149.69% 275.00 725.00 72.5076 0.00 50.00 100.00% 23 28 924.72 97,340, 540.00 (540.00) .103,0076 460.85 ( (35.11.5) -4 ).110% 136,029.54 535.10 0J9% Due to liming ornoyalcitera Due In PTO payout In aceotinting clerk 1)ut: in contractor cost toying!, 100% alMeatinn GF vs primarily to Laierprise 613000 Installmeni rot Diket salary and benefit savinpd above Drigradv( required, appr Uhleremit-recommended in- Ciiy %Main foleper Derail a Full Year !MONTH Y31) 11111)(301! B111D(511 ACTI JAI. Variance (5) Variance 091 R11D611T ACTLIAL Val -twice i SI Variant:el%) 1910 - Planning 6 :Toning, 2014 58 Iri date Mon6 Month Month Month YID 3171-1 NTD 'I'TD 317D variance notes. FT Salao,,,, 159,874.00 96.09% 119447.00 21.693.71 (3,246,711 -17 60% 135.278.00 153,627,90 118.349,993 -13.565-n Corr, Tor intern lo :natant with uindaload URA i 010.1-11,0iorts 11,590.87 88,570. 1,337 41 1.430.34 (92.93) .6,9555 9,807.66 10,266.21 (458.351 -4.680. ItIr A ( inntributionv 9,912,19 88.11554, 1,143,71 1,274.61 1130.901 .11.45141 4938734 8,727 74 (34(1.501 -1.068: Medicine Contribution, 2318,17 88,05% 267 48 248.10 (30,621 41.45% 1,961.53 2,041.19 (79.06) -1,06% ilea1lIntliont0 Insurance 34,814.011 80.77% 4,017,00 43117 00 0.00 0.1100. 29,45800 28,119.00 1339.00 4.555a, Workor, t .001000,01v00 800410 122.98% 4400 0.60 000 0 0(181, 800,00 983.86 (183.861 -22.98% D0.”,:100,1 `,..10,,e 0 tis0: coSt reci.,,ry 0,00 100.00% 0.00 (29.75) 29.75 10130059 0.110 113,449.721 13,449.72 10(1,009s Tn break out eIrset cosh, IV, the roquest of the Finance C oinm it1F1iett Supplies 2,000.00 63-330. 200.00 10.22 189.78 94.1190. 1,600.00 1,266.50 333.50 20.840. 0fi1)1414 Fin inv 750310 130.1.3% 0310 92.00 (92.00) , 1 nun% 500.00 976,00 (476.001 n95.20% lintiincering Services 36.000,00 46.94% 3.000.00 191.10 2,808.90 93.63% 30,000.00 16,890.82 13.100.18 43.67% t -outran( S710's-icev 10.1100,00 0.00% 0310 0.00 0.110 0.00% 7,500.00 0 00 7,500.00 1000019 inn -innate -in tbithriology 0,00 0.00% n.no (Lon 0.00 o,on.",, 0.011 (yon 0.014 0,0089 Telephone 1.20000 40.69% 100,00 52.83 47.17 47,170 1.000.00 481926 51 1.74 51.178: 00,430, 200.00 67.64% 0,00 0.00 0,00 0,000. 150.110 I 35,2/1 14.72 9,81% !Mileage 200.00 0.00% 200.00 0.00 200,00 100,00% 200.00 0310 20000 100.0130. RI iscielltritimits 5011.00 55,6954 50.00 0,00 50.00 100.0(10. 400.60 278.43 121,57 3039% Dues at Sailscriptiens 600,00 .39,83% 0.00 0.00 0.00 0.00.16 0.00 239.00 (239.00) -100.00% Fiords 300.00 0.00% 1(1(1.00 11,110 100.00 IOU .011° O 3[10 On (1510 300 Al 100008: Conferences 141 Training 2.000310 50688: 2,000,00 403,64 1,596 36 79.82% 2,01)0,0(1 1,013,64 986.36 49.32% Total Nanning 19 toning ! 273,059,23 77-500. 30.1162-60 29,433.8D 1.428.80 4,63% 229342,43 211.613,20 17,729,23 7,73 % 1930 v Flog„incering Services ITn,u (nem S'ervia, 18,000.00 68,93% 4.000.00 1_142.38 2,657.62 66.440. 40.060-00 339186,02 6,913.98 17.28% T14141! FrIniortring Servircs 4800000 68.93% 40019011 1.342-38 2,657,62 66.44% 40,00000 33.086,02 6,913,98 17.28% i 940 , City 11311 Cleaning Suppliut 25,00 0.00% 0.00 0.00 0.00 0.00% 25.00 1100 25.00 10001)0. Building Redid Sutphin, 200.00 179.99% 25,00 I 11,37 186.37) v345,480. 150.00 359.97 (209.971 .139.985: Telephone 2.400,00 37,52% 200.00 71995 121.05 60,5359 2,000.00 900,4 I 1.009.39 54,98% iliilitira 13.200.110 65.68% 1. i 00,00 588.12 511.811 16.530. 11 moo.no 8.669.20 2.330 110 21.19% •ZeInve 1.408,16 711-130. 108.32 109.78 (046) -.I .351, 1,191.52 988.97 202 60 17.00% Derail v "Main( Contra:trial 1191g 7,2110.00 66.610. 6410.00 1.252 7.5 032123/ -108,710. 6310000 479593 1304117 20070. Deimos N I bui 1 rintraattial [quip 2,400.00 7.43.31°4 200.00 745.94 1545.941 -272,970. 2.000.00 5,839.32 13.839 32) -191.97% Nlisc:,11,tnolti: 3410.00 14131.4 50.00 50,71 10,711 , I .42% 230.00 423.93 (173,93) -69.37% Thrill City Pall 27,133.16 31.00% 2,283.32 2,937,12 (653.801 .28.6)89 22,61632 21,977,68 638.84 2,82% total id -run -al Ctruerrnment 1,038.764.98 82,75% 98.073,33 92,461.01 5,612-32 5,720. 870,916.0R 859.565,19 11350.89 1 -3 % Anne', repair5 'Yak' Ivloch 0t0i01.2. DEPI 420 . PUMA(' SA FET I 1 till Year 51ONTH YTD 111;1101' i fll 1..)(1r, 1 Acruon,i.. Variance (Si Variance (341 131.1f/G PT ACTUAI 3:arrange i 5) Variance (0'S) 7100 - Police 2014 '4 lo dale Month Month Month Month 'PTO 171D YTD YTD 1 .,1 o.• Li rlitnienieni Contrail 500,000.00 51,191/. 0.011 473.75 (473.75) 100.00% 250.000.00 255,946.53 (5,946.53) -2.38% Innta 1 Police 500.001300 51,1914 0,00 473,75 (473,75) -1000014 2541,000.00 255,94653 (5.946,53) -2381/, 2150 - Prosecution Attorney 51000.00 79.9814 4,2503111 4,512.50 1262.501 -6,181/, 42,500.00 441,7,1007,5 1,711,25 4,0314 Total Prosecution 51.000.00 79.98% 4,250,011 4,512.50 (262.50) -6,1814 42,500.00 40,788.75 1,711.25 4.0314 2220 - Fire FT 141airie4 74,119,04 114.75% 8,552,2,7 8,569.49 117,27/ -0,20% 62,716.12 62,819.50 (103.471 ,0,169',, I'1 S1it4t.,5 109.45,5,98 76.0354 11.427,69 7,641.02 3.786.67 33.1414 94,210.06 83,222.48 10,996.58 11.67% PIA A Contribtrion, 11.785,11 95.70% 949,39 1,532,83 (583.44) -61_45% 9,886,33 11,278.09 11,301.76) -14.08% Due hi Fri rate change effective P112011 t.- ICA s;iintributions 11,381-65 40304/0 1,238.75 393.72 845.03 68.22% 9.72908 4,586 50 5,143.48 57_86% Fr budgeted at nnnnal 6.2%; Full time fire EP rule ia zero Mediezlie tPoutributions 2,661.84 76.51% 289.71 223.76 65.95 22,761/. 2,275.56 2.036.70 73R.86 10,50% I lealfh Dental Insurance 15,990.00 74.9914 1.84300 1.713.00 132,00 7,15% 13,530.00 11,99100 1,539.00 11.1714 l'orstrao),trierr Penefits 0,00 0.00% 5,00 0.00 0.00 0.005". 0.00 0.00 0.00 0.00% Worker, r `onmensat Mr 9,000.00 1.34.44% 0.00 0.00 0.00 0.00% 9,000.00 (2.099.81 (3,099.8)) .3444% Actual rate itimaraae grcaier Man budgeted (Misr Supplies 500,00 196,4114 50.00 14.74 35.26 70.5214 40000 982,04 158204) -145.519'. 1,151S Snoplies 4,9011.00 4.66% 1..501400 0.00 1500.00 100.041% 4,900.00 228.37 4,671.63 95.34% 1)rc t.'loycnnon 3,000.00 1 -70% 2.50.00 50.92 199.08 79.63% 2,100.00 50.92 2,449,08 97.9614 ruet, 1)'.) & Fluids 14,000.00 79.11% 1,100,00 762.05 337.95 30,7214 1 1,8n0.an 11,105.9R 694,07 11.8(100 small 1 &IP & Equal 22-500,00 35.49% 1,80000 0.011 1,800.00 100.00% 18,900.00 7,984.58 10,915,42 57.75% YTD Inclorks Thema, Imaging camera from Ian Physiests 6,900,00 68.1914 575,00 0.00 575.0 100.00% 5,750.00 4.704,87 1,045.13 I R.18% Information 1 echnoleirs 0.00 100.00% 0 00 nmo npo fL00% 0.00 661.01 06101) .100.00% lielarrene 4,200.00 117,8414 351.00 31097 39 01 11.15% 3.500 00 3.689,16 (189.16) .5,40% Radio 16.203.04 77.87% 3,800.76 0.00 3,800,76 Imo" 12,402.28 12.616.63 (214.75) .1,73% Tinting issue: budgmed payment Ole tronth a Iler OE Milearr 350,00 81.41% 50.00 104,72 (54.72) -109,44% 250.00 284.92 (34,92) -13,97% ill.,ttiall, 5.237,00 98,86% 0,00 61,21 (61-21) -100.00% 5,237,00 5.177.21 59.79 1.14% Fireball n7 charged to PW in error; reclassed in June Eleetrie l7ul5s 21,600.00 49,15'!, 1.800.00 605 21 1,194.79 66.38% 18,060.00 10,617.03 7,3112.97 41.02% Refire 572.16 268.2014 47 68 2.58 93 (211.251 443.0614 476.80 1.534.55 ((.057.75) -221,84% Repair ',14im 111.111 12,000,00 48,21% ixoo.on 0,1)0 1.000 00 100 Oft% 10,000.00 5,785.75 4214.25 47. 14% Repair '.rum liattir 41,0(10,00 1.71.07% 3,400.01) 1.849.71 (449.71) -13.23% 14.000.00 70,138.98 06,1383181 -10620% Month - Figiipment annual insp,ctions. spread OM in budget 1.1nirrias 3,000.00 60.85% 25000 0.0(1 250.00 100,00% 2,500.60 1,825.40 674.60 2608% (rT1)-1-ipergeney ladder repair hill - 511,50n) Mis,.%•11.i.,,,n, 900.00 193-52% 100.00 119.45 (39.45) -39.45.0'. 1,000.30 1,741.70 (74) 701 -74.177', Does & Subseriptions 2,2004n f 21.99% 0,00 0.00 0,00 0.0034 2200.00 2,683.80 1483.60) -21,90% Rook, 2011.00 51.00% 0.00 0,00 0.00 0.00% 150.00 101.00 4800 32.00% ( ourereree. 4 Training 6,000,00 134.161/. 5011 00 1.111 50 (611.50) -122.30% 5.000,081 8,043.40 13,043,401 -60 87% t onf,:rolc,,, S., (,airing {Reimb OM -100.110./. 060 0.00 0.00 0,000', 0,00 17,526,38) 2,526.38 100.00% Reitub segregated utn for better tracking 1 oral irc 399,655.82 83,9414 40.876.20 77.343,13 13,532.97 33.11% 340,123.13 335,46019 4,857,04 1.43% 2250 , Vire blelicf fire Si/le vil 37,323.50 143.2014 37,323.50 53,446.0 l (16,122.51) -13.20% 37,323,50 53,446.01 06.122.511 1 oral rire lielief 17.123,50 1412014 37.323.50 53,446.01 (16.122.51) -13.204 37-323.50 53,446.01 (16.127-51) 4320% Reed supplemsntal 3id from sole in addition In annual aid -43.20% Gera.*5 Full Year 61024111 2400 - Building Inspec)(on 111.1)(111 IilJl)(iEl .ACTOAI Variance (SI Variance (94,1 8UD6ET 2014 ": to dire Month Month Month Month 1TD 0( Sala tc., 9,5,992.00 7856% 11,076,(1(1 01.339.38 716.62 6.65% 81,224.00 PER-%i-untriEutions 6.159,42 78.56% 903J11 749,6(1 53,41 64655'. 5.888.74 r It" \ ( "nuitm)iuns 5.951,50 73.82 % 686.71 602.46 84.25 12,275'. 5,035.89 titedi,s,rr t'untt ib1.1110ne 1,39(88 73,81 % 160.60 140.88 19.72 1228% 1,177.75 !teal)!, Denial lsnuamce 24,102,00 61,60% 2,727410 2,121.081 6116.00 2222% 20,310,09 I ora!, hvmcnt L('i efi4 0,00 0.00°6 0.00 0.00 0.00 0.0(1% 0.00 t4nr3:,•r• i'„t0p.,0 v"ts„n 397.88 181,1841 0.8I 0.00 0.00 0.00% 397.88 (1f13ce'Svtr},lie, 1.447,44 14,34% 10000 16.92 S3,08 83.08°b 1.247,44 ?nntee1 1 r,r,vt', 146.61 0,00% 01)0 0 00 0.00 0.007', 146.61 ('ael, Di! .0 Fluid, 465„56 52.8354 51.36 0.00 51.36 100.00% 362.84 Engineer in? 10.000.00 78,275', 750.00 247.50 502.50 67,00% 8,5017.0( Sar,.:hut a:: Pn,l. 0,00 04109% 0.00 0,00 0.0(I 0.00% 0.00 lus)t-otcr 1'o ft of Services 3.281.511 II 9,36Y. 3181.00 420.50 11211.51i) -00.1795 2181,50 €n(i'e 01' e Techni}fagv 4,180,00 348.98% 0.0)) 0.00 0011 0.00% 4,180.00 `40trtwar:: )'rrt(:r4 i n,n0 n.no% 0.00 non n.0(1 0.00". 0.00 I cte)^h,+,e 547.92 105.11% 45.66 57.36 (11.70)-25.625'4 456,50 01Etcaec 600,00 50.8851. 50.00 51.52 (1.521-3.0446 500.00 Insurance 3411.110 72.94% 0310 0.(8) 000 0.00% 340.00 Repairs'.faint Equip 300.00 71,09 % 1(/0,00 0.00 100.00 I00.0054 200.00 !'mill+r+4 0.00 0,00% 0.00 ((.0(1 11.00 0.00". 86.38 N li3crnanoous 500.00 33,965: 0.00 0.00 0.00 0.0051 400.011 (),t,' 0' 0utqetlpnnns 0,00 100,00% 0.181 0.00 0.00 0.00% 0.00 Hack, 108.24 112.480 100.00 0.00 100.00 I00.00% 308,24 t onli'rc4 690,00 95,58 % 95.00 (011 95 on 100.0051 690,00 Total FTur(ding, Inspections I 157,6(11.95 83.45'f. 17,045,34 14,747,12 2.2911.22 11.48°/ 133,831.87 2500 , Emergency communication ('onmr,tJ t 0cm'Vlc,e+ rota! i_mergcnc3 (nmmunica)6 na :Inn - Animal Conlrol 0,1111r,l l 1 nc,„I !:umcrus IIntpnund mg.i Total 5nimal Control '1 noel hit hlic (lately 5.800,00 58,16"l. ((.r10 0..0(1 0,00 0.00% 5,500.011 5,8013,00 !18.t6"/, 0.00 0,00 0,00 0.00% 5,800.00 000 0,00°% 0.00 0.1)1) 0,00 0.00% 0,00 5,842.08 77.03% 500.00 500.00 0.00 0,0001 4,842.08 440,00 267.0574 50.00 75.00 125,1101-50.0001 390,00 6,282,08 90.40 % 550.00 575.00 425,00) -4.557/. 5.232,08 Y'ro A("1 UAL variance (S) 1'TD 1"TD 75,414.35 5.809,65 5,467.45 42129 4,393410 642,49 (.027.19 150,36 144147.00 5,463.00 0.00 (100 7211.87 (322.99) 207.62 1,019.112 0.00 146.61 2451(5 116.89 7,826 60 673.40 0.00 0.00 34116.82 11,535.32) 14.587 16 (1(1.407.16) 0.00 0.00 575401 (119.301 305.30 194.70 248.00 92.00 213.28 113 281 121 9R 135.601 169.78 23022 220.00 (220.00) 346.71 (38.471 659.53 30,47 131 515,09 2.318.78 3,373118 2.426.92 3,373.08 2.426,92 715% 7.15% 12.76°6 12.77% 2(90% 0.00% •81.18°; 83.36% (00.0096 32.22% 7,92% 0.009a -64.47% .248,98% Permit 1R'nt1:n 0.011%. -26.13"r, 38.94% 27.06% -6.645', -41.21 % 57.5654 -I n0 on% • 12.48% 4.42",0 1,73% 41.84% 41,84 0 00 0.00 0,00°{ 4,500.00 342 OP 7 06% 1,179.00 1789,00)-202.315' 5,679.00 (446.921 -854 1,157,663.15 71,37% 1004145,04 101,097,61 (1,052.57) •1.055'. 815,012.58 836.214.55 (11,201.97) -1.37% Animal unfound fres; recnvermg funds whet, possibl 101'. r 4.30 , PUBLIC: tVOli KS I Lill Vear 810191 H Ii311)(1121 11111)(391 3 C 1'1 „Al. Variance (51 Variance (51) BUDGET 3100 - Pri hire Works 2014 % to date Month 81ondi Month Month l'T 1) l'1' 6...,,,, " 178.568,00 78,5894 20.6114,10) 18,003.64 2,600,36 12.6274 151,096 00 PT Salatte . 0,00 too.on% 0,09 Ino75.50 (1.075,5(11 2100,0056 0.00 PI R3 t ormilmtrom 12,946.18 86.87% 1,493,79 O03,23 110.56 740% 10,954.46 Mr .14. onn Mutton, 11,071.41n 84.7494 1,277.45 1,114.91 162.54 12.72% 9.367.95 Mcdic.0,7 ( ,r0ributton, 13)89.24 84.74% 198.76 160,77 37 9g 12.72 ,,,6 2,19089 Health 11,10,0 Put0-:ince 42,640.00 71.391', 4,92(1.011 4,348,50 571.50 11.62% 36.080.00 t tneroplomecnt 111.-n4.1"0 omo 0.0094 0 on ryon o no o.no^A, 0.00 kk ,,,t41, , ',,mmtmition 8,110000 115.1594 1(101 0,00 000 0.004 8,000.00 i )01,, !,00„ 301).00 4673594 25.181 18.22 6.70 17.1294 15000 Sho St moral, 604,00 302_33% 5000 83.76 (33,76) -67.52% 5011.00 Build,,', Rt-patl Supplit, 300,00 151.08% 25.00 (1,00 -...'.5.00 11(0,0094 150.00 Small 1 ool, and Minor port, 1-40000 55.34% 200,00 119.96 80.02 40.01% 1,000.00 impincerron 0emis, 9,000,00 152.45% 750.00 1,9/12.50 (1,231,50) -297,670', 7,50000 1 o4tm-1 0e1vI0e5 1,2011,00 143.9394 100.00 304,70 1204.701 -204,70% 1,000.00 10001r30p01 I c.c.hriolot-v 0,00 100,001% 0 00 000 0 00 0.0011, 0 00 rerepttoo.„. 7.661.16 73,0556 638.43 581,06 56_37 8.831.6 6,384.30 0..110 1.500,00 101.3394 (L03 010.03 (300 031 .100.0094 1,500,00 Si il,m(te 0.00 0,00% 0,00 0,00 0.00 0.00°.2; 000 Imulam.,. 20,000.on 76.18% 0,00 0.00 0.00 0,00% 2.0,000.00 It lect-v I- tttst y 24000.00 713794 1,000.00 681.44 1.317.56 658894 10,0110.00 R e rase 1,493.84 76,0991, 107.81 210.63 (1.81) .1,3594 2,078,20 94.,a ritt 11001, (3.1r deptsl 48,0)10.0(1 72.73% 4,00000 (67 9)) 4.067.91 101.70% 40.000.00 194rrairN1'ZI!Pt Bldg 1.200,00 321.83% 100(10 0.00 10000 100,110% 1.000,00 Rcrsir N lamt 41141 19h6g 600,1111 124.05% 50,00 96.41 (46.4)1 -9281% 500.00 Re.11.063.114n1 11,,ip i,,,,t) 3,6011,00 11.7694 .100.00 000 300,00 1000013 1,00000 rt(hrinment Parrs 0,00 100,00% 0,00 0,00 0,00 (Lon% 0.00 1;m6,rm, 1.,200,8li 127.2514 100 00 410.21 (320-11) -320,1194 1,000.00 Ormell.irettux 600.00 116.96% 5000 01.0 50.00 Ino.on% 500.00 1...ami,,..0000i N1,0,...94nt 0,00 0.00..4 0.00 0,00 0.041 0 00% 0.00 Due, :k. ,...',01 riptron< 300.00 61.67% sono (y)r! 511,110 10(1110% 150,00 rtorrieremm, 8. It,111 ttill, 500.0n 637.40% 0.00 3.1 fi7.00 13,187001 ..,1.00.00°, 51)0,011 i ican Itl ('Ms K 5000.110 84.49% 0.00 0.00 0.00 0.00% 5.008,011 Tom 1941316, 44o rl, I .166,269.42 86„55./. 37,140.25 35,106.58 2,133.67 5.7394 330.901.80 3120 1.200.90 150.421% 1 oa ao omo loo.ao ino.ow-.., L00)1.00 0o-,,, '01400,..0:011.,, '..101,11311 12,000.00 116.8094 1,000.18) 1.062,90 (62.90) 4179% 10,0110.00 S 471 Ropair \ latenals 0.00 100.00% 0,00 0,00 0.00 000% 0.00 t tontrom Sermees 1.200.00 1407.73% 0.011 0,00 0.00 0.00% 90(1.00 R,r,i,-,:...1 RIE !-..E1111r111,11t 1.40000 3.265,6 200.00 11.00 200.00 100.0051 2,00(1,00 rota! Mrre1 6.800,00 252,5794 1.300.011 1.062.90 237.10 18,2494 13.900.00 ACT Variance (SI Variance (56) YID YT1) Yu) 140,317,88 10,778.1.7 7.1396 18701.97 (18,70(97) -109.00% Itxtra siairt for snow reirlinittil 11,246_35 (791,89) -2.66% 9,381.78 (135131 -0,15% 2,194,07 13.181 41.15% 30,439.50 5.640.511 )5.63% (WO 0,00 0.00% 9211.98 11.211.981 -15.15% Represents prior year audit halance due: 1014 la hit in Sept 1,401.05 (9,152.05) 460,820. 1,814.00 (1,3)4.00) 226.1.805 453.24 (203,241 -81.3056 1,328.11 671.79 33,5954 13,720 50 (6,110 50, .82.9454, Primarily ROW work. majority 1 cenvered hj; ROW f,a:s 1.727,((1 (727.101 -72 71% 661,01 1661.011 0.0014 5.596.72 787.58 12.34% 1,519.97 ((9.97) -13356 0,00 0,00 o,00% 11.235.010 4,765.00 23.83% Firehall 92 In, charged to 094 in error; 1-r:classed in lune 17,369.10 2.630,90 13.1514 1,897,53 180,67 8,69% 34010.88 5,089,12 12.715/0 3,862_00 (2,86200) -286.20% 744 31 (244.3)1 -48.86% 423.47 2,576.53 85 11856 344.40 (344.40) .100.0094 1.517.05. (527.05) -52.71% 70 i,73 (201.731 -10,35114 0.00 000 0,00% 1115.00 65.00 26.00% 3,187.041 (2,687.001 -537 40% 4.21430 775.70 15.515r, lone clean no days; budgeted in July since land later Iasi ;To, 334320.10 (3.426.30) -1,04./0 3.005.05 (2-005.05) -100.5194 14,015 55 (4,0)5.551 -40,1694 8,4411.41) (11,440.410 -100,0056 16892.76 115,992.761 21776,97,6 78.15 1,921,75 96,09% 42,432.01 (28,532.01) -2115,27% General road sign upgrades needed but nut budgeted 5tT10(11111h, Int tralnrstry (S4k). Spray pateher t591.1 and 151.1 Cry tilrect strrpinrtIS31:1 t 312.5 - 14.4- & ReITIONal 1 Arkhz-virlg.lak 'oritrztc.„ itk:rpait, Equipnwr9 Total Nno. itranto.:9 31110 ( ^.(14(t0t I ,ighting '10(4:((t 49110,4( Otai 9209 - Kce:, cling Pox:, Sonplio fiSCC11,:1,cow, Total R. ctimt 1250 - Tres Program ,erviccs Total Tret, Frogman f ull 1(4 ( 010N(11.1 I'M 14111)(1-3.1 14111)01 ICI I Al 3.3finnc.: (5) 1,rm,(1c1.1 1%1 HULIGE1 A(' rt,A i V44( (Inc, (SI V(44 ianec 4%1 2014 ('1 4., date Month 151rintll 0Inr0h 54nnih VT1) YT13 Y 111 370 0.011 100,00% 1100 0.00 0.00 0.00% 0.011 I I 09 ( I 1,09'1 il 00..00°-- 70,001100 64.8851, 0,00 0.00 11,0(1 0,00% 55.000 00 45,416 16 9.514334 17.43% 20,0110.00 50,444% 1,500,00 9.00 1,500,99 10030051. 0,1100 00 10.097,50 (4002.501 .68.2)% Stn. rquipmrni rtpatm iil prepratinn for sk into SViihOn 6,000.00 124.30% 5011.00 4,045.35 (3.545.35) -709.0751 5,000.00 7.45/1.11 12,458.1 I) -49.16% 00(000.00 65.60% 2,000.00 4,045,35 42,045.35) -1E12,27% 66,000.00 62,977.86 3,022.14 4.585', 28,81111.00 28,900,00 64,25% 2,400,00 2,022.09 377.91 15,75% 14,000,00 18,505.27 5,494.73 22.8951 64.25% 2,400.1(0 1,1122.119 377.91 15,75% 24.000.00 10,505,27 5,494.73 21,1951 3.400,00 153,06% 0101 0.00 0,00% 0.00 4.500.00 0.0051. 000 7.400.00 70.60°4 0.00 5,000.00 107.0051 0 01 5,000.00 107.00% 0,00 100 0,00 Roo 0,01) 0.00 0.00 0,(K) 0 00 0 00 0.00 0.00 0,00 0.00% 0.00% 0.00% 0,00'7. IWO% 0,110% 3.400.811 5.224.43 I 1,824 431 53,11651 CF1 bnIlli for residents Icoiling corn:Toon from 'mice; 0.00 0.00 0.130 0.00% 4,000 00 0.00 4.001E00 100.0051 7.400.00 5,224-43 1,175,57 29.40% 6,250,00 6,250.00 5.350 00 5.350,00 900.00 14,40% 9011.00 14,403/4 Total titilic 13n rks 540 26 )16.77%i 42,9411,25 41436.9; 703,33 1.6451 448,451.80 4 7.67 20,365,8 0utalt „ti 0E1'1 456 - CUL 11_,RE, I(ECFILATIO Full Ycat BUMF1 5200 - Parks & Recreation 2014 FT S.:135,2.50.62 P1 Snlarre5 0.00 P1714.5 91(06.38 (..nutsrbuutap, 8,472.911 terhcarr 1,914128 ilcalth Douai Imurance 14,376.011 Inerninpentent Bandits 11.00 Worker, Compensaunn 4,500.00 Shop NI:11,1101i I .000.00 0,00 13...ui 1160, 2,023.50 Building Rena.. Supplies 0.00 I ands -rapine 51 medals 3,000.00 Small Taal, and 81innt Equip 1./111011.111 elephene 1.597.51 ilcace 0.00 Insurance .3,683,00 9,839.82 R clwr 2,500.90 Reran 5 not 11Idg 1,723,75 RepAir -Mpirt 6110 Inde 274.39 1-Icralr slam. Lump 0.110 Ranlal tiuddinrs, 3,600.1111 Ylu.s.clInrcen, 1.2.20,110 'Food Parks (0 Ftr creniiutt j 206,837.25 Grand oral all 117,porw% Subtotal Nl Income over ExpenNea DEPT 460 comr .3133 1)Fri 460 1135iTI5Ca1t9U3' Fl INF) Transfc, 0 Cit) Projecle (Streets) pEPT .0-13 (7111 FINANCING VVI) 1.1„ EX P 61.1. nErrs 1111 SIC 00 70.56% 263,041.34 .Nct In,nrste over Expenies I NIONTEI VTI) BO/GE 1 AC 1 1:AI. Variance (5) Variance (('4 111.03(T5') Aril JAI Variance 151 Variance 1%1 % in dale Month Month Month Month YT() VT13 . rrn YTI) 68.56% 13.225.00 12,323.57 901,43 6.82% I 16,350,00 92,734.51 23.1115.49 20.3061 100.00% (1.00 1,707.75 11.707.75) -100.00% 0.00 20,270.55 120.270.551 .100.00)5 Fora pan iirne help 68.7761 958 R I 893.44 65.37 6.820,, 8,43535 6,812,40 1,622.90 19,2461 79,82% 8151.95 836.48 ((6.53) -2.02% 7.213.70 6,76345 450,25 6/461 79.83% 191 76 195.63 (3.87) -2.0261 1,687.00 1,5511,66 105,12 6.25% 7.1.1961 2.32400 435.24 1,888.76 8 1 _2.7 I% 16,944,00 3,046 68 13.897.12 82_0261 0„00% C.00 0,00 (I,00 9,0061 0.00 0.00 0.00 0.00% 96.9984 0.00 omn 0.110 0.0174, 4,509 00 4,364.61 135.39 3 0175 37.7461 0.00 I 15.f/3 11 (5.0.3) -100.00% 1,000.00 377.4) 622.57 62.26% 0.110% 1,1113(1.00 000 1,000.00 100.0055 1,000.00 262,1 1 737.89 0(1061 222.30% 1,000.00 0.00 1,000.00 100.0061 2,023.50 4.498.24 12,474,74) • (213061 4801) radiator repairl5ervace t00m03/4 (on 0.05 0.50 0.010.:.n 0.00 814,89 (814.89) -100.0055 216.8261 1,000.00 0,07 1,000.00 -100.00% 3.0(10,00 6,504,53 13,504,53) -116.82% 80.77% 39.87 505.86 (465.991 -1 168.77% 1 ,ROR 36 1.695.0 1 113.35 62761 .51-44 % 180.86 85.12 95.74 52.94% 1,235 79 853.63 382.16 30.9261 0.0061 090 0.00 0.00 0.00% 0.00 74,37 (74 37) 0.0061 99.67% 0.00 0.00 0.00 0,00% 3.683.00 3.67100 12.00 0.33% Mn re 5500 deductible; 'me limb driepped nn Cry vehicle 61-22% 617.83 314.84 302,99 49,04% 11,000,54 6,024.23 1.976.31 24,7061 33.7561 207.82 0.00 207.82 100.00% 2.084.36 843.76 1.240 60 59.52% 23.65% 0.00 con Roo 0.00% 1.13 1.25 407,64 823.61 66,8961 2074.67% 4 1.82 9,99 31.83 76,11% 219)39 5,692.68 (5,472.791 -2488.88% Lighl repairs at Hors field, Iran grooming al Snntlsh lake Park 1 oe.no3/4 niiii 0.00 0.00 0.00% 0.00 2.633 91 12,633.911 .100.003/4 Unthrewen . epa its nn 911 (31.4(' 143.2361 300.00 11,00 300,00 100 00% 3.0 (NUR) 5,156.34 (2.(56.34) -71.8861 103.00% 75 00 55000 (475.010 -633,337' 325,00 1,256.65 1431.651 -52.32% 85.26./e 21,982,72 I 7.972.95 4,009,77 18.2461 184,241.85 176.340.36 7.901.49 4.2961 1943.535.011 79.1961 261.041.34 253.768.49 9,272.85 3.53% 231)1,622.31 2,330.937.77 (12,315.46) - 0 -5 3 % 360,000.00 -112.8761 (2.13.641.34) (166.828,72) 48,266.92 -70.6061 (453,851.71) (406,32035) 47,531.58 -10.47% 0,00 0.11061 0.00 0,00 0.00 0.00% 0.00 000 000 01(00'. °Am ;Lon% u on o on n on o.on...n 0 00 000 0,011 000% 160.000.00 kon% (ton ;I 00 OM 0.0093 0 00 0 CO 0.00 0 no% 200,000,09 n.no% 0.00 0,00 0 (11) 0 00% 0 00 0,00 0 00 0 005a 251,768.49 9,272,85 3.53% 2.318.622.31 2,3301(37,77 (12,31.5.46) -0 .53% _66,812.61 28.60% (453, (406.320,15) 47,531.58 10.47% 0.00 0.00% (233,641.34) 1166.818.721 Cr). (4A 330( 1 171,1 7014 14, teeth As of 447.04,4 31. 2014 04,4 (Ina, nsi) an. 4.4e,pitritnent Full Year 810n111 `1TD 411113C11131 2014 2014 Over( 2014 2014 0ac0) 2014 6i 6( daie BUDGET( ACTUALS I under) RIME' AC1'47AL-8 lunderl Nolo. THAT\ UV c urtvr° ',1 II:!,=.1.!tc11-1 1,,e, 756.937 00 !Ill IIII% 0011 0,00 0,01 1214,478.50 128,478,50 0.00 Funds rocewed drnm WA Cr July and Ikcernher R0007 1046ase 11.400.410 8 El 571( 9511.00 1,350181 400,410 9,500,00 9.251,61 (248.391 nunien r.o, o on o.non 04,1' o.no 1400 0.00 0.110 11.00 8114,11,0101, Rt,C,If.: 0 p0 illatirt% 0 MI 0,00 0.00 0.00 103 DO 305_00 Ponnnes 000 100.00(0 II 00 0.110 0.00 0,00 2,436.17 33.436.17 -401a114i6entn 268,357,181 52.24834 930 00 1.330.0(1 400 00 137317)45p 140,471.28 2,492.78 FX111-7884, Pi 18.1.4101es P1-11( cnnansanen. 1 ontt(101060, 21(Ainale orgributions Ileanh 13cn7al nicocsinni 130e0140(nase01 itcse(1)1, 4.310444e71 4 c041'enc344,.10 I. Int , Mice 311(0p1ii0 1 311(80(00 Kla(ntenance ay.11 ate.: 14)(.0rac.,c 1111.1n, Rena, 614(401131dp Repair 21,,,n No Ws!, ficn, 1,7444p1,04s-1.11104) 441)(40, C.cd H.cmibtoWalclit, Reprri titbtrr 14,..umretr, StIbm-rw!, 1 ratrEng Coot, Moine, internal 4.1).ai ens 114,1.11.11trar? ifICOnle((r1p-Cri,( ((Wei)' (Over)/ undcr under 23.0004141 0,00% 1.916,67 1000 1.91667 19.166.70 (400 19,166.70 No padilime emploaccs hired in date 38.200 (24, 82 888., 2,933.13 5.191,2(1 42,257 07) 79.233.30 7.9.069_13 264,17 3 pay periods rn Oct: hudrel refl.:mid consmcni Monthly umts 71,552 on 81,347., 212,67 276.15 (161,6)0 2.116,67 2,075,83 50.84 304840 45.2(64 300,70 312.17 411.47) 3,0117.00 1.631.31 1.375.69 443.6.14 45.221% 70.30 73.01 (2.7)1 703.00 38048 321.52 13,605.00 67.980 1,133.70 1,632.00 (498.2)) 11,337.50 9,248.00 2,0E9.50 Vartasee dun to 3 pua minds is Oet 41440 4i,(100) 000 0.00 0.00 11.00 0a* 0.00 ' Of:PAO 0.11(1'7 03.33 0.00 83.33 833.311 m(x) 833.30 0.0i/ 0,11000 0.00 0,00 0.00 0,00 0,00 0.00 c.02s-1.0n ^,15.110) 41067 0,00 416.07 4.166.70 2,758.71 1,407.99 20.1.48(04( 1 (bi asg% 1,666.67 200,00 1,466.t.7 16,666.70 20,120.74 43,454041 800 00 111,(01% 000 1e.1.104 0 (1•1.0in 375.00 455,00 130.001 4.010 il-0 4...1,1000 333 31 11.00 333.33 3,333,30 180.00 3.153.30 1,40(1011 qIII.q7% 416.67 126.99 410,321 1,166.70 1.300.82 (134,121 6001i11 .57,,,6,7 511,044 18 44 11.56 500.00 345,96 154.04 13,020 00 43.758; 03/(1 0.00 0.00 9,750,00 5.582.16 4,062.94 Timing 18Su147 budgOeti lager in :nice:450(d hoer in 2013; 66 east siterea‘e 000 Irwin,. roc. coo (Lou 0.00 144.14) (14-1,009 2,500104 73.1104, 14.14( 1 ,1.1.: 0,70 2.800,00 1,477.66 622,24 7,000 1,ti! 43 138i, 383,33 542.72 2961 5.833.33 5.819,31 14.442 41(01.00 54 92.8 66.67 4867 114.00 666,741 439.39 227,31 6,0110 fv! 2160683 4.6.67 11.15.011 331,67 6,666.70 17,357.07 110,690.271 aR routing $8,545 5.'3748412 136718, 22.9.00 000 223,00 5.2,290,00 355,00 51.9.35.00 .7.,5n0 no 0010) 208 33 000 208.33 2,4183.30 0.00 2,083.30 39,4100.410 33.1217 1.5(81.483 10764,,a(0 240.00 26.000.00 21.494,98 14.505,05 In,rtni, tio 10(:11117 7,5m.00 n,m 2,500.00 25,00000 493.57 24.506.43 (300 41.0004, 0.00 (100 0.00 0,00 001 0,00 11L1)!! I 00.0n, o nn 1.263.00 41.263.0(0 0.00 2,526,00 12.5264243/ 0.00 0.0011. (400 0,00 43.00 0,00 0,00 0,00 CI PO (1011(1", 11,03 1.00 0,00 0.00 561.55 (361.55) 0.0(1 0.0060 0.041 0.00 0,00 0.00 0.00 0.00 ;11,00 0,00% 0.00 ruin 9,00 n,on 0100 0,01) 4.50730) 47.2o70 125.00 32,00 93.00 1.250.00 708.00 542.00 52 per airl prixessing rec plus billable Cily resindeva 243.14„3$7,00 46.590) 15,113.09 11,516.55 1,596.54 1..14,755,90 125,030.64 109,725.26 (No City resources hillnd 10 dale) 14,00 (14,10 0111 1)0,166.551 3,996.54 1115..777.41111 15.440.64 112,218.04 3_3 (2121 13 41(.8 Balance 83,19)143 1 ,pcn,c1 1.nd,nr. 1,1 15,440.64 -1-Fir (Try ()I -- LAKE El-N 0 DATE: CONSENT ITEM MOTION AGENDA ITEM: New Single Family Home Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Kyle Klatt, Planning Director November 18, 2014 SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation.......... ...... Administrator Questions from Council to Staff.... ........ ..................................Mayor Facilitates Call for Motion ........ ..... Mayor & City Council Discussion....................................................... ...... Mayor & City Council Action on Facilitates 4 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home permit report through October, 2014. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2014 2013 2012 New Homes 21 30 27 Total valuation S12,336,684 $13,818,894 $12,406,112 Average home value 587,461 460,629 459,485 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the October, 2014 monthly new home building permit report. -- page 1 -- (:111OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Monthly Assessor Report Dan Raboin, City Assessor Cathy Bendel, Finance Director Finance Committee DATE: November 18, 2014 CONSENT ITEM# SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation.. ..... Administrator Questions from Council to Facilitates Call for Motion ............... ..... ...... ................. ...... ...... Mayor & City Council Discussion.......... ....... ..... Mayor & City Council Action on Motion............. ........ ................................................Mayor Facilitates 5 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through September 2014 outlining work performed on behalf of the City of Lake Ehno. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — I Sales collected and viewed — 12 Taxpayer inquiries — 2 Miscellaneous inquiries - 9 Inspections — Residential — 18; Commercial — 4 Building permit reviews — 46 Pictures taken — 14 Other work performed included: • Sales analysis, land values • Monthly meeting with County residential and commercial supervisors -- page 1 -- City Council Meeting [Consent Agenda Item 5J November 18. 2014 Input of all inspection and permit work Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the October 2014 monthly assessor report. -- page 2 -- THE CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: U AT DATE: November 18, 2014 CONSENT ITEM # Pumphouse No. 4 —Change Order No. 1 Chad lsakson, Project Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works 6 SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):. Questions from Council to Mayor Facilitates Public Input. if Appropriate ........ ...................... ...... ....Mayor Facilitates Call for Motion Mayor & City Council Discussion .............. ..... ............................................. ..... Mayor & City Council Action on Motion.... ..... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: $9,604.75 This change order is being processed at the request of the City to revise the scope of work related to site restoration. The City requested the site to be restored with hydroseed instead of the sod planned in the original contract. Due to the lack of irrigation on the property it was determined that hydroseeding would be the more favorable alternative to obtain an established turf. This change order also addresses additional soil correction work required on the site following the Well Drilling operations. Upon completion of the well drilling operations it was identified that poor soil conditions existed directly below the Pumphouse footing locations. It was determined that it would be better for the City to have the Pumphouse contractor complete the soil correction work to keep the construction responsibility with one contractor. Therefore this change order provides reimbursement to the Pumphouse Contractor for soil correction completed on the site. The well driller was deducted the cost of site restoration from the well contract. City Council Meeting [Consent Agenda Item 61 November 18, 2014 This change order also extends the contract times for project substantial completion by 42 days; revising the Substantial Completion date from October 17, 2014 to November 28, 2014, and the Final Completion date from November 21, 2014 to December 19, 2014. This extension accounts for all delays to the contractor experienced to date on the project that were beyond the control of the contractor, including delays from the well drilling contractor demobilizing from the site and gas and electric service being extended to the site by Xcel Energy. The construction contract therefore remains within the original total project budget as authorized on February 18, 2014. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving, cis part of the consent agenda, Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the Contract amount by $9,604.75 and extending the Contract Times for Substantial Completion by 42 days and Final Completion by 28 days. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the contract amount by $9,604.75 and revising the completion dates." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: This change order provides compensation to the contractor for the following items: 1. Hydroseed the disturbed areas to establish restoration instead of installing sod. 2. Complete grading, soil correction and compaction measures outside of the scope of the original contract. The above described changes were not included in the original contract and result in an increase to the contract of $9,604.75. With this change order the project remains within the authorized project budget and contingencies. RECOMMENDATION: The City Council is respectfully requested to consider approving, as part of the consent agenda, Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the Contract amount by $9,604.75 and extending the Contract Times for Substantial Completion by 42 days and Final Completion by 28 days. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Change Order No. 1 for the Pumphouse No. 4 Project, thereby increasing the contract amount by $9,604.75 and revising the completion dates." ATTACHMENT(: 1. Change Order No. 1 -- page 2 -- CONTRACT CHANGE ORDER FORM CITY OF LAKE ELMO, MINNESOTA PUMPHOUSE NO. 4 PROJECT NO. 2013.132 CHANGE ORDER NO. ENGINEERING, inc. 1 DATE: November 11, 2014 TO: TOTAL MECHANICAL SERVICES, INC. 420 BROADWAY AVE, ST. PAUL PARK, MN 55071 This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are modified as follows upon execution of this Change Order, CHANGE ORDER DESCRIPTION /JUSTIFICATION: This change order is being processed at the request of the City to expand the scope of improvements to be completed with the project. The City requested the site to be restored with hydroseed instead of the sod. Due to the lack of irrigation on the property, there was concern the sod would not take opposed to the seeding option. Additionally, soil correction was required due to the condition the Well Driller left the sight and due to unforeseen poor soil under the footing of the building. The Contractor agreed to be reimbursed by payment of time and material for this work. The well driller was deducted the cost of site restoration resulting from this change order. This change order also extends the contract times for project substantial completion by 42 days; revising the Substantial Completion date from October 17, 2014 to November 28, 2014, and the Final Completion date from November 21, 2014 to December 19, 2014. This extension accounts for all delays to the contractor experienced to date on the project that were beyond the control of the contractor, including delays from well drilling contractor demobilizing from the site and gas and electric service being extended to the site by Xcel Energy. Attachments (list documents supporting change): None ITEM DESCRIPTION OF PAY ITEM CO1-1 HYDROSEEDING C01-2 GRADING FOR SOIL CORRECTION Amount of Original Contract Sum of Additions/Deductions approved to date (CO Nos. Contract Amount to date Amount of this Change Order (ADD) (DEDUCT) Revised Contract Amount The Contract Period for Completion will be UNIT QTY SY 2,945 HR 14.5 UNIT PRICE 51.90 $276 SO INCREA5E/(DECREASE) $5,595.50 $4,009 25 NET CONTRACT CHANGE $9,604.75 (INCREASED) APPROV D BY E G NEER: FOCUS Engineering, inc. APPROVED BY CONTRACTOR t1/((Z-C)(Lf DATE APPROVED BY OWNER; CITY OF LAKE ELMO, MINNESOTA BY By DATE BY DATE DATE 748,640.00 0.00 748,640.00 9,604.75 758,244.75 42 days FOCUS Engineenng, inc. CHANGE ORDER FOhNil TI II_ CITY (11, LAKE ELMO ATI DATE: November 18, 2014 CONSENT ITEM # 7 AGENDA ITEM: Pumphouse No. 4 — Pay Request No, 6 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if rentoved from the Consent Agenda): Questions from Council to Staff ....... ...................................... Mayor Facilitates Public Input, if Appropriate................................. ..... ..Mayor Facilitates Call for Motion ......................... .......... ...... ..... .......... Mayor & City Council Discussion ..... Mayor & City Council Action on Motion „.................................. ..... ......... ..... ............. Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 6 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 6 to Total Mechanical Services, Inc. in the amount of $191,197.48 for Pumphouse No. 4". -- page 1 -- City Council Meeting [Consent Agenda lion 7] Yovember 18. 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Total Mechanical Services inc., the Contractor for the project, has submitted Partial Pay Estimate No. 6 in the amount of $191,197.48. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $36,483.58. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 6 for the Pumphouse No. 4 project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 6 to Total Mechanical Services, Inc. in the amount of $191,197.48, for Pumphouse No. 4". ATTACHMENT(S1: . Partial Pay Estimate No. 6 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 6 PUMPHOUSE NO. 4 PROJECT NO. 2013.132 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, P.E., CITY ENGINEER ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 10/31/2014 CONTRACTOR: TOTAL MECHANICAL SERVICES, INC. 420 BROADWAY AVE ST. PAUL PARK, MN 55071 ATTN: MARK DIESSNER No. CONTRACT CHANGE ORDER SUMMARY Approval Amount Date Additions Deductions TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: PAY ESTIMATE SUMMARY 1. Original Contract Amount 2, Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments $0.00 $0.00 9. Amount Due (6-7-8) $0.00 *Detailed Breakdown Attached CONTRACT TIME 5/19/2014 10/17/2014 11/21/2014 ORIGINAL DAYS 186 REVISED DAYS 0 REMAINING 21 ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE FOCUS Engineering, inc. ENGINEER 11/10/2014 DATE CONTRACTOR ' DATE BY DATE ON SCHEDULE YES NO $748,640.00 $0.00 $748,640.00 $729,671.50 $0.00 $729,671.50 $36,483.58 $501,990.45 $191,197.48 FOCUSEnOneerinOnc. PROJECTPAYMENTFORM PARTIAL PAY ESTIMATE NO. PUMPHOUSE NO. 4 CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.132 ENGINEERING, inc. ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD I TOTAL TO DATE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT I QUANTITY AMOUNT 1 DIV 1- GENERAL CONDITIONS LS 1 $60,000.00 560,000.00 0.17 510,200,00 0,85 $51,000.00 2 DIV 1 - MOBILIZATION LS 1 $10,000.00 S10,000,00 - 50,00 1.00 $10,000.00 3 DIV 2 • SITE WORK 1.5 1 $45,000,00 545,000.00 0.04 51,800.00 1.00 545,000.00 4 DIV 3 - CONCRETE LS 1 $30,000.00 $30,000.00 $0.00 1,00 530,000.00 5 DIV 4 - MASONRY L5 1 559,000.00 $59,000.00 - 50.00 1.00 559,000.00 6 DIV 5 • METALS LS 1 53,000.00 53,000,00 0.83 52.490.00 1.00 $3,000.00 7 DIV 6 -CARPENTRY LS 1 $19,000,00 519,000.00 - $0,00 1.00 519,000.00 8 DIV 7 -THERMAL PROTECTION LS 1 513,00000 513,000.00 - $0.00 1.00 513,000.00 9 DIV 8 - DOORS AND WINDOWS LS 1 $12,000.00 $12,000.00 0.81 $7,320.00 0.95 511,400.00 10 DIV 9. FINISHES 15 1 $10,001700 $10,000.00 1.00 $10,000.00 1,00 510,000.00 11 DIV 10- SAFETY AND SIGNS LS 1 $5,000.00 $5,000.00 0.50 52,500,00 050 $2,500,00 12 DIV 11 - PROCESS EQUIPMENT LS 1 560,000,00 560,000,00 0.05 53,000.00 0.95 557,000.00 13 DIV 15- MECHANICAL 1.5 1 5137,900.00 5137,900.00 0.06 $8,274,00 1.00 5137,900,00 14 DIV 16- ELECTRICAL LS 1 $243,000,00 5243,000.00 0.48 $116,640.00 0.98 $238,140,00 15 COMMON EXCAVATION (P) CY 350 511.00 53,850,00 350.00 53,850,00 350.00 53,850.00 16 TYPE SP. 12.5 BITUMINOUS WEARING COURSE MIXTURE (2,8) TN 130 5108.00 51.4,040.00 114,00 $12,312.00 114.0 $12,312.00 17 BITUMINOUS MATERIAL FOR TACK COAT GAL 35 56.00 5210,00 35.00 5210 00 35,0 5210.00 18 AGGREGATE BASE CLASS 5, 100%CRUSHED TN 190 $20,00 $3,800.00 237.00 $4,740.00 237.0 54,740.00 19 SELECT GRANULAR BORROW (MODIFIED) TN 380 513.50 $5,130.00 207.00 52,794,50 207.0 52,794.50 20 5" CONCRETE SIDEWALK SF 235 55,00 51,175 00 - $0.00 235.0 51,175.00 21 TRUNCATED DOME PANELS 5F 8 540,00 $320,00 - 50.00 8.0 $320,00 22 TOPSOIL BORROW (CV) CY 15 565.00 $975.00 226.00 $14,690,00 226.0 514,690.00 23 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 1 51,000.03 51,000.00 - 50.00 1.0 $1,000.00 24 SILT FENCE, MACHINE SLICED LF 400 53.00 $1,200.00 50.00 400.0 $1,200.00 25 STREET SWEEPER HR 4 5110.00 $440.00 4,00 5440,00 4.0 5440,00 26 SOD SY 2,400 $4.00 $9,600.00 $0,00 - 50.00 TOTALS - BASE CONTRACT $748,640.00 $201,260.50 $729,671.50 TIIN CITY ()I' LAKE ELMO DATE: November 18, 2014 CONSENT ITEM # 8 AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements — Pay Request No. 2 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff Mayor Facilitates Public Input. if Appropriate__ ...... Facilitates Call for Motion ..................................... ....... ................„. Mayor & City Council Discussion Mayor & City Council Action on ......... ....... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the 39th Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Geislinger & Sons inc. in the amount of $498,802.54 for the 39th Street North: Street and Sanitary Sewer Improvements". City Council Meeting. [Consent Agenda Item 8] November /8, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $498,802.54. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $45,048.37. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the 39'1' Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Geislinger & Sons Inc. in the amount of $498,802.54, for the 39111 Street North: Street and Sanitary Sewer Improvements". ATTACHMENT(S): . Partial Pay Estimate No. 2 page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS PROJECT NO. 2014.131 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval Date 1 9/16/2014 TOTALS NET CHANGE START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: Amount Additions Deductions $118,975.00 $118,975.00 $118,975.00 $0.00 9/2/2014 10/31/2014 6/5/2015 F S ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 10/31/2014 CONTRACTOR: GEISLINGER & SONS, INC. 511 CENTRAL AVE S, PO BOX 437 WATKINS, MINNESOTA 55389 ATTN: GARY LUEBSEN, PROJECT MANAGER PAY ESTIMATE 1. Original Contract Amount 2. Net Change Order Sum 3, Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5.0% 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached CONTRACT TIME ORIGINAL DAYS REVISED DAYS REMAINING 276 0 217 ENGINEER'S CERTIFICATION: FOCUS Engineering, Inc. The undersigned certifies that the work has been reviewed and to the cu best of their knowledge and belief, the quantities shown In this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. 11/10/2014 DATE CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment CLAM estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for / work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown hereln Is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY DATE FOCUS Engineering, m CONTRACTOR BY DATE SUMMARY $1,760,458.80 $118,975.00 $1,879,433.80 $900,967.30 $0.00 $900,967,30 $45,048.37 $357,116,40 $498,802.54 ON SCHEDULE YES NO PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 2 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2014.131 ITEM DESCRIPTION OF PAY ITEM PART 1- SANITARY SEWER 1 Er PVC SANITARY SEWER, OR 26, 20' .25 DEEP 2 10' PVC SANITARY SEWER, 5011 26,15' 20' DEEP 3 112 PVC SANITARY SEWER, SDR 26, 20' 25' DEEP 4 02' PVC SANITARY SEWER, SDR. 26, 15' , 20' DEEP 5 12" PVC SANITARY SEWER, 51)F1 26, 20- 25' DEEP 6 la" PvC SANITARY SEWER, SDR 26, IN CASING 7 1.2-' PVC SANITARY SEWER, SDR 26, IN CASING 8 20" STEEL CASINO PIPE TJACK/AUGE 8E01 9 24" STEEL CASING PIPE (JACK/AUG[8E0) 10 PIPE FOUNDATION ROCK 11 TELEVISING 12 .4* OIAMETER SANITARY SEWER MH 13 4' DIAMETER EXCESS MANHOLE DEPTH 34 WM' PVC WYE, SDII 26 15 12"X6" PVC WYE, SOB 26 16 6" PVC SCH 40 SANITARY SEWER RISER 1? 6" PVC SCH 40 SANITARY SEWER SERVICE 18 PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 5 TACKMG PITS 19 PRECAST CONCRETE 3E115E2 BARRIERS At HIGHWAY 17 JACKING PITS 20 CROSS EXIS1ING WATER SERVICE 21 EXPLORATORY DIGGING SUBTOTAL - PART 1 ENGINEERING, inc. CONTRACT UNIT - QUANTITY UNIT PRICE AMOUNT QUANTITY RiOD TOTAL TO ATE ==•=1 AMOUNT QUANTITY AMOUNT LF 62 5125.02 57,750 00 a 50.00 118.00 $14,750 00 LF 1,025 587,01 S89,175.00 0 1000 866.00 $75,516.00 LT 315 589.00 $28,035.00 0 50.00 284 $25.276 00 LE 501 591 00 546,000.00 0 50.00 495 545.540,00 EF 63a 594,00 559,120.00 133 511,50100 632 559,408.00 IT 100 540200 $4.00000 = 1110 $4,000.00 100 54,000.00 LT 120 $45.00 55.400.00 120 55,400.06 120 $5,400.00 If 100 S515.00 552,500.00 100 $52,500.00 100 $52,500.00 LF 120 5535.00 564,100 CO 120 564,200.00 120 564.200.00 LE 1,400 $0.10 5140,00 118 511.80 118 511.80 1F 2,1350 52.00 55,700,00 0 50 00 0 50.00 EA 12 53,000.00 536,00000 0 5000 12 5362100.00 LE 140 5125.00 517,500.00 0 50.00 117.7 514,712.5a EA 6 5400.00 $2,409,00 0 10.80 6 52,400.00 EA 4 5450.00 51,840.00 0 $0.00 6 52,760.00 1F 85 535.00 52,975.00 its $4,130.00 118 54,130,00 11 400 S31.00 512,800.00 30 512,448.00 369 512,448.00 LS 1 54,500.00 54,500.00 ' 0 50,03 1 54,50000 LS 1 54,500,00 $4,500.00 1 S4,500,00 1 54,500.00 EA 7 5450.00 53,150.00 0 00.00 7 54150.00 1111 5 250000 52,500.00 0 50 00 0 50.00 5450 285.00 5159,691.60 5431.102.30 PART 2 - WATERMAIN TEMPORARY WATER SYSTEM LS 1 51,50000 51,50030 . 0 $11.00 1 $1.500.00 2 CONNECT TO EXISTING 6" WATER MAIN EA 3 $900.00 $2,700.00 3 5900.00 3 5900.00 3 CONNECT TO EXTSTING 8" WATER MAIN EA 1 $950.00 5950.00 1 595000 1 5950.00 4 CUT IN 0 X 8" TEE EA 1 52,600.00 52,600.00 0 50.00 0 $7.80 REMOVE AND DISPOSE OE EXISTING GATE VALVE & BOX EA 3 51,50000 $4,500,00 0 50.00 0 50.00 RENICIVE AND REPLACE 6" GATE VALVE & 80x EA 4 53,40000 513,600 00 3 510,20000 4 513,600.00 7 REMOvE AND REPLACE Tr GATE VALVE & BOX EA 11 53,900.00 542,980,00 8 531.200.00 10 $39,000.00 REMOvE AND DISPOSE OF EXISTING HYDRANT EA 5 5760.00 $3.600,00 2 51.5 ao.00 3 52,280.00 9 6" DIP CL. 52 WATER MAIN LF 70 546,00 S3,220.00 30.5 51.403.00 30 5 51.403.03 10 8' DIP CL 52 WATER MAIN LF 30 $53.00 51,59000 as 54,664.00 so 54,664.03 11 6" GATE VALVE AND BOX EA 4 51,450.00 55,800 00 I 51,450.00 1 $1,450.00 12 HYDRANT EA 5 54,000.00 5 20,003.110 2 58,00a00 3 512,000,02 13 VALVE BOX EXTENSION IF 2 5260.00 $510 co 0 $0.00 0 $0.00 14 HYDRANT EXTENSION LF 1 5600.00 5600 00 0 50.00 0 50.00 15 DUCTILE tRON FITTINGS LB 100 510,00 51,000.00 94 $940.00 44 5940.00 SUBTOTAL - PART 2 $105,260.00 $61,127,00 578,687.00 PART 3 - STORM SEWER REMOVE AND DISPOSE OF EX tSTING STORM SEWER IF 910 510.00 59,100.00 90 5900,60 902 59,020.00 REMOVE AND DISPOSE OF EXISTING STORNI SEWER MANHOLE EA, 8 $400,00 53.2E10.00 2 5807 03 8 53,200 00 POTHOLE EXISTING WATER MAIN EA 7 5450.00 53,150.00 6 52,700.00 7 53,150.00 4 12" RCP STORM SEWER, CLASS 5 LF 70 $40.00 $2,800.00 ' 0 50.00 0 50.00 15" RCP STORM SEWER, CLASS 5 If 891 $42.00 $37,422220 891 537,422.00 391 537,922.00 6 18" RCP STORM SEWER, CLASS 5 Tf 236 $45.00 510,61003 140 $6,300.00 140 $6,300,70 7 24" RCP STORM SEWER, CLASS 4 LT 369 552.00 $22878E10 369 $22,876.00 80 $27.878 oo 11" RCP FLARED END SECTION INC1. TRASH GUARC, EA 2 5900.00 51,600.00 0 $0.00 0 50.00 5 18" RCP FEARED END SECTION MCI TRASH GARD EA 2 $1,050 00 $2,100.00 0 $0.00 0 50,00 10 24" RCP RARE° END SECNON INCI TRASH GUARD EA 1 $1,400.60 $1,400.00 0 50.00 0 Saw 11 RIP RAP, CLASS 3 cy 8 $115.00 5920.00 0 50.00 0 50.00 12 103' CATCH BASIN EA 3 $2,100.00 56,300.00 3 56, 300.00 3 56,300.00 13 4' DIA CATCH BASIN/MANHOLE EA 5 52,500.00 512.500.60 5 512,500 00 5 $12,500,00 14 5' DIA CATCH BASIN/MANHOLE EA 2 $3,500.00 57,200.00 2 $ 7,200,00 2 $7,200 00 15 5' WA CATCH BASIN/MANI1016 WiSIETEIP EA 1 $4,350.00 $9.350.00 54,150.00 1 54.250 CO 16 BULKHEAD 15" RCP STORM SEWER EA 1 5125.00 5125 DO 5125.00 1 5125.00 IT BULKHEAD 16" RCP STORM SEWER EA 1 5150.00 5150.00 5150.00 1 5150.00 IR BULKHEAD 36" RCP STORM SEWER E. 1 5225,00 5225 00 5225.00 1 5/15 0) 19 (MIT PROTECTION EA 12 $175.00 $2,100.00 0 0700 3 552.5.00 20 INSULATION 51 30 530.0) 5900.00 74 5720.09 24 5720,00 21 POND EACAVATI-014 {PI CY 420 510.101 $4,200.00 420 54 11(1.00 420 $4,200.00 22 INFILTRATION SWALE EXCAvATION fal CY 675 $1.0.00 58.75000 0 50.00 0 50,00 23 SEED MIX 330 AND HYDROMINCH $1 1600 $2.75 54400.00 50.00 50,00 SuBTOTAT - PART 3 5144,530 OD 5106,770.00 5116.265.00 PART 4 - STREET tEAPROWNIE NT 5 4 MOBILIZATION 2 'HERETIC COUTROL 14 TS 550000 GO 590.0g) 00 59.00u 00 1:9,1,NX,F (.10 24 577,500.00 1175 $67,500.00 0.75 57.250.110 0,7S 36.750.00 CONTRACT THIS PE TOT AI TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTUM AMOUNT Ct1JANTITY AMOUNT 3 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 3 51,200.03 53,600,00 0,0 50.00 1 560000 4 CLEAR AND GRUB TREES AND BRUSH LS 1 54,500.00 50,500.00 0.0 $0.00 0 5000 5 TEMPORARY ACCESS GRADING IS 1 52,000.00 52,000.00 0,0 5000 1 52,000.00 TEMPORARY ACCESS AGGREGATE BASE CLASS .5 TN 60 $30.00 $I,B0100 0,0 $0.00 60 51,000,00 7 TEMPORARY ACCESS MAINTENANCE MR 10 5125.00 51,25D00 1.0.0 51,250.00 10 51.250.00 8 REMOVE TEMPORARY ACCESS 15 5 51,500,00 51.500.00 0.0 50.00 0 50,00 9 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER ti 290 56.00 51.74000 90,0 554000 290 51.740.00 10 REMOVE AND 015PO5E OF EXISTING 61TUMi1N035 PAVEMENT SY 9160 52.00 518,320.00 0,0 50.00 9,467 $18,974.00 11 REMOVE AND DISPOSE OT EXISTING BTTUMINOUS PAVEMENT(DR1VEWA SY 335 54.00 51.340 00 00 $0.00 300 51,200.00 12 REMOVE AND DISPOSE OF EXISTING LIGHT 875E EA 4 5300,00 51.200.00 0.0 $0,00 0 50 00 13 SALVAGE AND REINSTALL SIGN EA 8 5200.00 51,600.00 0.0 50,00 50.00 14 SALVAGE AND REINSTALL MAIL OROPBOX EA 1 5250.00 $250.00 0.0 50.00 O 50.00 15 SALVAGE AND REIN5TA11 RETAINING WAtt LS 1 $7,500.00 57,500.00 0.0 $0 00 $0.00 1& SAWCUT BITUMINOUS PAVEMENT LF 200 5300 $60000 00 $0.00 0 $0,00 17 COMMON E0C1393010({ (95 CY 7750 $9.00 $69,250.00 5.425.0 $48,825.00 5,425 548,825 00 18 SUBGRADE CORRECTION(EV1 CY 340 512.00 54,080.00 216,0 $2,592.0) 216 $2,592.00 19 SUOGRADE PREPARATION RS 24 5465.00 511,318,10 16.0 57,440.00 16 $7.440.00 20 4" PERFORATED PVC DRAIN TILE WITH AGGREGATE AND WRAP LE 1000 $12.00 512,000.00 7800 59,360.00 780 59,380.00 21 AGGREGATE BASE C10555 TN 6380 $10,50 566,990.00 3.307,0 S34,723.50 3,307 $34.723.50 22 SELECT 0045016000090W(06 CY 4090 $10.00 540,900.00 3,400.0 534,000.00 3,400 $34,00000 23 TYPE 5P 9.5 BTTUMINOUS WEARING COURSE MIXTURE 12,8) (SPWEA2306 TN 800 566.50 553,200.03 0,0 50.00 0 50.00 24 TYPE SP 12,5 81TUM1NOU5 NON WEARING COURSE MIXTURE (2,0) [SPNo TN 1335 $57.75 577,096 25 0.0 50.00 0 50.00 25 81111MINOUS MATERIAL FOR TAC. COAT GAL 565 52,00 51,130,00 0,0 50.00 0 50.00 26 ADJUST MH CASTING -STEEL RING(2015) EA 12 545000 55,400.00 0.0 50.03 50.00 27 A01UST VALVE 80X (2015) EA 20 5250.00 55,000.00 0.0 50.00 0 50.00 28 8624 CONCRETE CURB AND GUTTER 1F 4310 510.77 546,418.70 0,0 50.00 0 50.00 29 6612 CONCRETE CURB AND GUTTER 1F 105 $14.80 51,554.00 0.0 $0.00 0 $0.00 30 CONCRETE PEDESTRIAN RAMP EA 12 $420.00 $5,040.00 00 50.00 0 $0.00 31 5" CONCRETE SIDEWALK SF 13110 53.50 $45,085.00 0.0 50.00 0 50.00 32 8" COMMERCIAL CONCRETE DRIVEWAY PAVEMENT5HIGIi EARLY) SY 340 570.00 523,800.00 0,0 50.00 0 50.00 33 6"CONCRETE FLUME $Y 35 $50.00 51.750.00 0-0 $000 $0.00 34 TRUNCATED DOME PANELS SF 168 542,00 57,056.00 0.0 $0.00 50,00 35 BITUMINOUS DRIVEWAY PAVEMENT SY 105 450.00 55,250.00 0.0 50.00 0 50.00 36 TYPE SP9.5 0110MINOU51VEARING COURSE MIXTURE' TRAIL (2.8) (SPW TN 270 565.00 517,550.00 0,0 $0,00 0 $0.00 37 SODDING SY 5000 54.25 521,250.00 0.0 50.00 50011 38 IMPORT AND PEACE TOPSOIL BORROW ICV) CY 500 $35.00 517,500,0D 0,0 50.00 0 50,00 39 SEED & EROSION CONTROL BLANKET SY 2000 $3.25 56,500.00 0,0 50.00 0 $0,00 40 SEED & HYOROMIILCH SY 5500 $2.15 511.825.00 0.0 50.00 0 50,00 41 SILT FENCE, TYPE MACHINE SLICED LF 1000 5195 51,950.00 0.0 50.00 0 50.00 42 SILT FENCE, TYPE F10ATING LE 30 $22.50 $675.00 0.0 50.00 0 50.00 43 DITCH CHECK -810ROLL LF 200 $5.75 51,150.00 0.0 50.00 30 $112,50 44 STREET SWEEPING 0R 15 512500 51,875.00 0,0 50.00 0 50,00 45 SIGN PANELS, TYPE C 5F 6 545.00 5281.25 0.0 50.00 0 50.00 46 4" DOUBLE 5OL10 YELLOW LINE. EPDXY LF 2270 51.50 53,405.00 0.0 $0.00 0 50,00 47 4" SOLID WHITE L€NE, EPDXY LE II0 $O 75 582,50 0,0 5000 0 50.00 48 00357 TURN ARROW, TAPE EA 1 5645.00 5545.00 0.0 $0.00 0 50.00 SUBT0TA1-PART 4 5214,706,80 $153,480,50 $238,922.00 ALTERNATE NO. 1-SANITARY SEWER SOUTH OETH 5 1 CLEAR AND GRUB TREES AND BRUSH LS 1 54,000.00 54,000.00 0 $0,00 0 5000 2 REMOVE AND DISPOSE OF EXISTING STORM SEWER 1F 20 $10.00 5200.00 0 $0.00 0 5000 3 PATCH GRAVEL DRIVEWAY TN 200 520.00 54,000.00 0 50.00 0 50.00 4 18" CMP DRIVEWAY CULVERT 1E 20 545.00 5900.00 0 5000 0 $0.00 5 18" OAP FLARED ENO SECTION EA 2 5480.00 5960 00 0 50.00 0 50.00 6 15" PVC SANITARY SEWER, SOB 26, 15 - 20' DEEP IF 625 594.00 556,750.00 0 50.00 0 $0,03 7 15" PVC SANITARY SEWER, SOR 26, 20' - 25' DEEP LE 1255 596.00 5120,480.00 0 50.00 0 50.00 8 14" PVC SANITARY SEWER, C905 09 25, IN CASING LT' 164 540.00 56.560.0(1 50.00 0 50.00 9 14" PVC SANITARY SEWER.C905 DR25,20'- 25' DEEP LE 20 57600 51,51000 0 50.00 0 $0.00 10 28' STEEL CASING PIPE 0ACKIALIGERE0) LE 164 5565 00 $92,660.03 0 $0.00 0 50.00 11 PIPE FOUNDATION ROCK LF 1000 50.01 $10 CO 0 50,00 0 50.00 12 TELEVISING LE 2061 12.00 54,122,00 0 50.00 0 5000 13 4' DIAMETER SANITARY SEWER MN EA 8 53,200.00 $25,600,00 1 53,200.00 1 53,201.00 14 4' DIAMETER EXCESS MANHOLE DEPTH LF 115 5125.00 514,375.00 13 51,625 00 13 51,625.00 15 5011 DEC0MPACTION AC 5 51,200.00 56,000.00 0 50.00 0 50.00 16 SILT FENCE, TYPE MACHINE 5UCE0 LE 300 51.95 $585.00 0 50,00 0 $0.00 17 SEER AND BLANKET SY 1500 53.25 34,675.T0 0 50.00 0 50.00 SUBTOTAL ALTERNATE NO. 1 5345,592 DO 54.825.00 54,825.00 TOTALS • BASE CONTRACT 51,750,458.80 $495,994.30 $871,906,30 CHANGE ORDER NO. 1 C01-1 CONNNECT 7O EXISTING 6" WATERMAIN EA .20 $90000 .$I,00004 0 5000 L1 $0,00 CO1.2 CONNECT 70 Ex15 TINS 8' WATER 1v7ARI FA 2,0 $950,01 51,900 M 7 51,900.00 2 51,900.00 CO3-3 1O1114EC1 TO EXISTING 16' WATER MAIN E. 1 0 51.600 00 57,E+0000 0 50 00 0 $0.00 CO1.4 CUT IN E"x8-'1E£ EA • I 0 52,60009 52.61X)RH1 0 5000 0 50.00 C01.5 RCfi1oVE AND DISPOSE OF E705TING 8' WATER MAYS 1E 3 75 0 S600 $5,,'5053 8I71 51,074.00 1711, .51,07400 CONTRACT THIS PERIOD TOTAL TO DATE ITEM DESCRI P1 ION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT C01.0 REMOVE AND DISPOSE OF EXISTING GATE VALVE & BOX EA 1.0 $1500 00 $16081110 0 $0.00 0 50130 CO1-7 16" DIP CT 51 WATER MAIN IF 878.0 869,00 $60.375,03 170 $11,730 00 170 $11,730,00 C01-8 81 GATE VALVE AND BOX EA 2.0 51.70000 53.400.00 0 $0.00 0 50.00 C01-9 161 BUTTERFLY VALVE AND BOX EA 7.0 $3,000.00 56,00100 1 53,000.00 1 $3.000 00 CO1-10 DUCTILE IRON FITTINGS 1.8 2,680 0 $10.00 526.800.00 1,088 510,880,00 LORB $10,880.00 C01-11 0" DIP CL. 52 WATER MAIN 11 10.0 $53.00 $530 00 9 $477.00 9 $477,00 011.12 10HOPE Will WATERMAIN INSTAILEU BY OIRECTIONAL DRILL 10 90,0 5170-00 $16,020.00 0 $0.00 0 Sem _ TOTALS - CHANGE ORDER NO. 1 5118,975.00 $29,061.00 $28,061-00 TOTALS - REVISED CONTRACT $1,879,433.00 6525055830 6900,96730 LAKE ELMO T DATE: November 18, 2014 CONSENT ITEM # 9 AGENDA ITEM: Lake Elmo Avenue Trunk Watennain Improvements — Pay Request No. 4 SUBMITTED BY: Chad lsakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if ren:oved from the Consent Agenda: Questions from Council to Staff Mayor Facilitates Public Input. i f Appropriate ....................... ....... .......Mayor Facilitates Call for Motion Mayor & City Council Discussion... ...... ..... Mayor & City Council Action on Motion......... ..... .................................... ....... Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 4 for the Lake Elmo Avenue Trunk Watennain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to GM Contracting Inc in the amount of $266,600.17, fo the Lake Elmo Avenue Trunk Waterman' Improvements Project" -- page City Council Meeting [Consent Agenda Item 9J November 18, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: GM Contracting Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 4 in the amount of $266,600.17. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $92,921.69. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 4 for the Lake Elmo Avenue Trunk Waternmin Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to GM Contracting Inc. in the amount of $266,600.17, for the Lake Elmo Avenue Trunk Waterman! Improvements Project" ATTACHMENT(S): 1 Partial Pay Estimate No. 4 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 4 LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 2013.133 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval I Amount Date Additions Deductions 1 10/21/2014 $12,427.86 TOTALS $12,427.86 NET CHANGE $12,427.86 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 10/31/2014 CONTRACTOR: GM CONTRACTING INC. 19810 515TH AVE LAKE CRYSTAL, MN 56055 ATTN: MIKE URBAN, PROJECT MANAGER PAY ESTIMATE SUMMARY 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 5,0% 8. Previous Payments $0.00 9. Amount Due (6-7-8) *Detailed Breakdown Attached 6/26/2014 10/17/2014 11/14/2014 CONTRACT TIME ORIGINAL DAYS REVISED DAYS REMAINING $2,015,687.39 $12,427.86 $2,028,115,25 $1,858,433.71 $0.00 $1,858,433.71 $92,921.69 $1,498,911,85 $266,600.17 141 ON SCHEDULE 0 YES 14 NO ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. The undersigned certifies that the work has been reviewed and to the CU A ENGINEER estimate are correct and the work has been performed in accordance best of their knowledge and belief, the quantities shown in this 11/7/2014 DATE with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract BY documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due, APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA CONTRACTOR BY BY DATE DATE FOCUSEnOneLqing,inc. PROJEC1 PAYMENT FORM PARTIAL PAY ESTIMATE Na 4 LAKE ELMO AVENUE TRUNK WATERMAIN IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 20113.33 ITEM DES( RIPT ION OF PAY ITEM DIVISION 1- GENERAL 1 MOBILIZATION TRAf NC CONTROL 3 SILT FENCE 4 TREE REMOVAL 5 INLET PROTECT ION 6 6" TOPSOIL AND SOO TEMPORARY WATER SERVICE SUBTOTAL - DIVISION 1 ENGINEERING, inc. CONTRACT 71115 PERIOD TOTAL TO DATE UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 14 1 $85,000.00 585,00000 0.05 54,150.00 0,95 $80,750.00 LS 1 553,651.69 553,961.69 0.05 52,697,58 0.9$ 551,254.11 LE 461 52.50 51,15230 0.00 50 00 0 50.00 EA 20 Wow $8,000,00 ' 2.00 5804.00 6 $3,200.00 EA 3 5152,58 5457,74 0,00 50.00 3 $457.74 SY 267 56,30 51,68230 0.00 50.00 0 50,00 LS 1 $4,500.00 $4,500,00 0.00 50.00 1 $3,375.00 $154.744.03 $7,747.58 5139.036,86 DIVISION 2 , WATERMAIN REMOVE EXISTING WATERMAIN ,. ALL SIZES AND TYPES LE 416 52,85 $1,185,60 363 51,034,55 363 $1,034.55 2 ABANDON EXISTING WAT ERMAN IN PLACE , ALL SIZES AND TYPES LE 970 52.85 $2,764.50 0 50.00 0 50,00 3 SALVAGE EXISTING HYDRANT, LEAD, AND VALVE EA 2 5350.00 $70000 1 5350.00 1 $350.40 4 REMOVEMBANDON EXISTING WATER SERVICE .. ALL SIZES AND TYPES EA 15 $15000 52,25000 16 52,400.00 16 $2,490.10 5 CONNECT TO EXISTING WATERMAIN EA 1 $1,448.16 51,44B 16 1 $1,498,16 1 51,448.16 6" GATE VALVE & eox EA 27 52,036,65 554,994.95 10 520,368.50 27 554,994,95 7 8" GATE VALVE & BOX EA 4 52,530,54 510,122 16 1 52,530,54 3 $7,591,62 12 GATE VALVE & BOX rA 1 53,50e.66 $3,508.66 0 $0.00 1 53,508.66 9 16' BUTEERELYVAILVE 8 BOX EA 17 $3,469,56 559,322.52 6 520,937.34 15 552,343,40 10 6000601 - 3.61' NUM EA 27 54382.48 $112,926.96 10 541,824,80 27 5112,926,96 i 11 1" CORPORATION 570P EA 6 5425.90 $2,555,40 7 52,961,30 7 $2,981,30 12 1.5'" CORPORATION STOP EA 38 5550.20 $20,90 260 34 $18,706.80 34 $18,706.80 13 2" CORPORATION STOP EA 2 5647.35 51,294,70 0 50.00 0 $0.00 14 1" CURS STOP ANO BOX 74 6 5463.56 52,781.42 7 53,245.06 7 53,245.06 15 1,5" CURB STOP AM) BOX EA 38 5600.53 $22,820.14 34 $20.418.01 ' 34 520,418.02 16 2" CURB STOP AND 80X EA 2 5746.85 $1,493.70 0 50040 0 $0.00 17 1" TYPE /1 COPPER WATER SERVICE PIPE LE 204 528.59 $5,832.36 123 53,516,57 123 $3,516.57 18 1.5" TYPE IL COPPER WATER SERVICE PIPE LF 1,586 532.06 $50347.16 267 68,56001 1,401 $44,916.06 19 1" TYPE X COPPER WATER SERVICE PIPE LE 52 537.35 51,942.20 0 5000 0 6000 20 CONNECT TO EXISTING WATER MRVCIE ALL 512E5 AND TYPES EA IS 5500.00 51,500.00 13 56,500.00 13 56,50000 21. V DIP CL 52 WATERMAIN LF 379 $29.50 511,180.50 111 53,274.50 373 $11,003.50 22 16" MP CL. 52 WATERMAN 10 387 $74.63 $18,681.81 390 516,105,70 390 529,105.70 23 8" HOPE DR 11 WATERMAIN if 179 570.93 51/341 82 0 50.00 170 512,058.10 24 12" WIPE OR 11 WATERMAIN LE 74 $81.80 $6,053 20 0 50.00 74 $6,053.20 25 16" HOPE DR 11 WATERMAN 16 11,152 58900 $992,520.00 0 50.00 11,152 5991,528.00 26 16" 44PC 41111 WATERMAN, EXTRA DEPTH 11'1 IS 2,200 689.00 $195,800.00 0 Saw 2,200 $195,800.00 27 6X451 BEND 811 DUCTILE IRON COMPACT EITTING EA 32 6362.03 $11,584,96 0 50.00 9 53,25E117 28 16"X11-1/4° BEND 44/ OUCEILE IRON COMPACT Kra NG EA 1 51,325.00 51,325,00 0 $0.00 0 50610 29 I6N452 BEND NU DUCTILE IRON COMPACT FITTING EA 2 51,337,00 $1,674,00 0 $0 00 0 $0.00 30 13"X0'TEE MI DucTill IRON COMPACT FITTING EA 3 5593 52 51,630.56 0 50,00 4 $2,174,08 31 IVX6" TEE MI DUCTILE IRON COMPACT FIRING EAL 23 $1,498.00 $34,454.00 10 514,980,00 23 534,454.00 32 16T18" 7E1 MI DUCTILE IRON COMPACT FITTING EA 4 51,520,00 56,080.00 1 $1320.00 4 56,080.03 33 36012" Ta NU DUCTILE IRON COMPACT FITTING EA 1 51,589.00 51,589.00 0 $0.00 1 5L5e0.80 34 161112" CROSS MI DUCTILEIRON COMPACT FITTING EA 2 51,657,77 $3,315.54 0 50.00 1 $1,657,77 35 12962 REDUCER MI DUCTILE IRON COMPACT FITTING EA 1 SseeLo SseeLa 0 50-00 1 $588,10 36 16110" REDUCER MI DUCTItE IRON COMPACT FITTING EA 1 5762.51 5762.51 1 5262 51 $762,51 37 8" PLUG 811 DUCTILE IRON COMPACT FITTING EA 4 $268.40 51,073.60 0 50.00 $1342,00 38 122 PLUG ND DUCTILE IRON CONIPADF FITTING EA 4 5322,24 51,288.96 0 $0,00 2 $644.48 39 16" PING MI DUCTILE IRON COMPACT FITTING EA 1 $506 18 $506.18 0 50.00 $506.18 40 HORIZONTAL DIRECTIONAL DRILLING BORE PITS 1.9 1 510,092.00 $70,092043 542,055.20 $56,073.60 41 WATER SERVICE CONNECTION pas Ls 1 555,577.00 $55,577.00 533,346,20 $000 42 OFF ROAD STRUCTURE MARKER CA 27 $57.70 51,557.90 $0,00 0 50.00 43 4" POLYSTYRENE INSULATION ST 96 57.37 $707 52 $0.00 64 6471,68 SUBTOTAL . DIVISION 2 $1.808,790.41 5279,865 79 $1,693,032.28 DIVISION 3 , STREETS 1 SAWCUT BITUMINOUS PAVEMENT 2 REMOVE & DISPOSE OE EXIST BITUININOUS PAVEMENT, ALL TYPES 3 11.5 AGGREGATE BASE 4 DRIVEWAY ILESIOBATION 5 SPEW/132306 811UMINOUS NON -WEAR COURSE, STREETS 6 SPWEA2906 BITUMINOUS MAN COURSE, STREETS 7 BITUMINOUS MATEMAL EOR TACX COAT $101310741 DIVISION 3 TOTALS - BASE CONTRACT 16 1020 53.92 $3,998 40 423 51,697.36 433 $1,697,36 SY 1,125 55 61 56,378 75 672 53,810.24 672 53,810.24 TN 410 529 93 512,271.30 0 5000 0 50,00 V 61 539.21 51,431,01 0 $0.00 0 $0.06 TN 134 $128.96 517,280.64 50,00 50.00 TN 67 $144.44 $9,677 46 501711 50 CM GA 56 51,04 5115,36 50.00 50.00 552.152.95 55,507 60 55,507.611 $2,015,687.39 5293,120,97 0,837,576.73 ITEM DESCRIPTION OF PAY ITEM CO NT RACT T HI5 PERIOD UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT TOTAL TO DATE QUANTITY AMOUNT CHANGE ORDER NO, 1 ED 6,1 1 RAFFIC CONTROL - TEMPORARY STGNAGE IS 1.0 $3,810.00 $3,810.00 1 $3,810.00 t 63,81000 C01 2 RESTORMION- ELIMINATE CROSS AT 10TH STREET LS 1 0 •61 130.96 •01,130,46 1 7$1,130.46 1 -51,130.46 C01-3 REMOVE 16002" CROSS EA -1.0 $1 657,77 -$1,667 77 0 $0.00 0 $0 00 001.4 REMOVE 12" PLUG EA -2 0 $32/ 24 -$644.48 0 50.00 0 $0.00 COT-S REMOVE 16" RUTTERELY VALVE &ROM EA .2.0 $3,489 56 -$6,979,12 0 60.00 0 60.00 C01.6 18 INCH HYDRANT EXTENSION EA 1.0 $852.25 $852,25 0 50.00 0 50.00 C01-7 FOSTOR ADAPTORS EA 16.0 5200,00 6120000 16 $ 3,20000 16 63, ZOOM C01-8 16-16107 SLEEVE EA 18.0 6832.08 614,977.44 18 $14,977.44 18 518,977.44 TOTALS - CHANGE ORDER NO. 1 $22,427.86 $20,856,98 $20,856.98 TOTALS REVISED CONTRACT $2,028,115.25 $313,977.95 $1,858,433.71 IE (Try or LAKE ELM() L T DATE: November 18, 2014 CONSENT ITEM #10 AGENDA ITEM: Rotating Schedule for Traffic Sign Purchases SUBMITTED BY: Finance Committee THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee Mike Bouthilet, Public Works Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ......... ..................................... ...... City Administrator Report/Presentation................................................City Administrator Questions from Council to Facilitates Call for Motion ..... ...... ...... Mayor & City Council Discussion ..................... ..... ..... ............ Mayor & City Council Action on Motion. ...... ........................... ........ ......... ..... .............Mayor Facilitates SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve the on -going procedural modification related to the purchasing of traffic sign stock. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: During their monthly reviews of the financial statements, the Finance Committee has identified some items that had historically been purchased in bulk to have stock on hand which would often cover multiple years. One of those items are the traffic road signs. During 2014 the stock had been depleted and a large order was placed. The Finance Committee is recommending that the Public Works department officially change their traffic sign purchasing procedures to initiate a rotating stock inventory replenishment to avoid large expenditures. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve this procedural modification. -- page 1 -- THE CITY I LAKE ELM() C J T DATE: November 18, 2014 CONSENT ITEM # 11 AGENDA ITEM: Assign Council Member Bloyer to County Library System Discussions SUBMITTED BY: Mayor Mike Pearson THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Dean Zuleger, City Administrator Adam Bell, City Clerk/Assistant City Administrator SUGGESTED ORDER OF BUSINESS (if removed from Consent): Introduction of Item ................................ ............. ................. City Administrator Report/Presentation.................. ....... ..... ....... ....... Mayor Pearson Questions from Council to Staff........... ..... ............................. Mayor Facilitates Call for Motion ............ ..... ...... ....... ....... . ...... . ....... Mayor & City Council Discussion Mayor & City Council Action on Motion ...................................................... ....... Mayor Facilitates POLICY RECOMMENDER: Mayor Mike Pearson FISCAL IMPACT: None SUMMARY AND ACTION REOUESTED: The City of Lake Elmo City Council is respectfully requested as part of its Consent Agenda to affirm the following assignment to the Washington County Library System Discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this assignment, they can remove this item from the Consent Agenda and approve it by taking the following action: "Move to assign Council Member Bloyer to the County Libra' System Discussions," BACKGROUND INFORMATION: The City of Lake -Elmo is in discussions with the County regarding the City of Lake Elmo's status within the Washington County library system. Mayor Pearson and Council Member Reeves served as Council liaisons for these discussions. .Due to Council Member Reeves's term expiring in January, Mayor Pearson wishes to assign Council Member Bloyer to this role. RECOMMENDATION: City Council is respectfully requested to affirm assigning Council Member Bloyer to the Washington County Library System discussions, As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this item, the t011owing motion is recommended: "Move to assign Council Member Moyer to the County Library System Discussions." -- page 1 -- LAKE ELMO TI DATE: November 18, 2014 CONSENT ITEM # AGENDA ITEM: Assign Council Member Smith to Gateway Corridor Discussions SUBMITTED BY: Mayor Mike Pearson THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Dean Zuleger, City Administrator Adam Bell, City Clerk/Assistant City Administrator SUGGESTED 0 IER OF BUSINESS (if removed from Consent): Introduction of Item City Administrator Report/Presentation.................................................... Mayor Pearson Questions from Council to Staff ....... ........................ Mayor Facilitates Call for Motion .......................... ..... . ...... Mayor & City Council Discussion ..... ......................... Mayor & City Council Action on ..... ......... Mayor Facilitates 12 POLICY RECOMMENDER: Mayor Mike Pearson FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City of Lake Ehno City Council is respectfully requested as part of its Consent Agenda to affirm the following assignment to the Gateway Corridor Discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this assignment, they can remove this item from the Consent Agenda and approve it by taking the following action: "Move to assign Council Member Smith to the Gateway Corridor Discussions" BACKGROUND INFORMATION: The City of Lake Elmo is in discussions with the County and Gateway Commission regarding the Gateway Corridor. Mayor Pearson and Council Member Reeves served as Council liaisons for these discussions. Due to Council Member Reeves's term expiring in January, Mayor Pearson wishes to assign Council Member Smith to this role. RECOMMENDATION: City Council is respectfully requested to affirm assigning Council Member Smith to Gateway Corridor discussions. As part of its Consent Agenda, no formal motion is required. If Council wishes to further discuss this item, the following motion is recommended: "Move to assign Council Member Smith to the Gateway Corridor Discussions" -- page 1 -- TI cm' or LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: T DATE: November 18, 2014 CONSENT ITEM # Koch Pipeline Right -of -Way Permit — Approve Easement in the Demontreville Wildlife Area Ryan Stempski, Assistant City Engineer Dean A. Zuleger, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Adam Bell, City Clerk Alyssa MacLeod, Taxpayer Relations and Communications 13 SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff.... ..... .................................... Mayor Facilitates Public input, if Appropriate Facilitates Call for Motion ..... Mayor & City Council Discussion ......... Mawr & Citv Council Action on Motion....... ......... Mayor Facilitates POLICY gCOMMENDER: Engineering/Right-of-way Management FISCAL IMPACT: City to receive $113,400. (I ) Compensation to the City in the amount of $3,150 for the purchase of a pipeline easement within the Demontreville Wildlife Area. (2) Compensation to the City in the amount of $110,250 for the right to remove trees within the proposed easement area. 100% of the proceeds will be deposited into the City General Fund. SUMMARY AND ACTION REOUESTED: -- page 1 -- City Council Meeting /Consent Agenda Item /3/ November 1 2, 2014 The City Council is respectfully requested to consider approving a nonexclusive easement to Koch Pipeline Company, L.P. for the construction of a 16-inch diameter steel pipeline as reviewed and approved by the City Clerk. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve a Nonexclusive Easement to Koch Pipeline Company, L.P. within the Demontreville Wildlife Area in the agreement form as reviewed and approved by the City Clerk." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City received a Right -of -Way Permit from Koch Pipeline for the construction of a 16-inch diameter steel pipeline to be located on a City parcel known as the Demontreville Wildlife Area, located near Demontreville Park. Koch cun-ently owns a 66-foot wide easement on the City - owned parcel in the Demontreville Wildlife Area which includes two existing pipelines. Koch is now requesting an additional easement area of 12,599 square feet to construct a third "reliever" pipeline for safe transportation of oil and gas petroleum. Koch is pursuing similar easements from MnDOT, to cross Trunk Highway 36, and from Pine Springs. The City reviewed recent utility easement purchases to determine fair compensation, which was determined to be $0.25 per square foot for a total of$3,150. The proposed alignment of the new pipeline is through a heavily wooded area in the Demontreville Wildlife Area. A tree inventory was completed by the Landscape Architecture, Inc. on October 29, 2014 to accurately determine the potential tree loss associated with the project. It was reported that 441 caliper inches of trees were located within the proposed easement area (see attached Tree Inventory). At a current market value of $250 per caliper inch, tree replacement was valued at $1 10,250. Koch Pipeline only plans to clear trees 30 feet wide directly above the pipeline potentially resulting in less than 'A the total tree inventory valuation. The remainder of the existing trees within the proposed easement area are not planned to be removed unless deemed necessary for safety and/or future accessibility. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, a nonexclusive easement to Koch Pipeline Company, L.P. for the construction of a 16-inch diameter steel pipeline in the agreement form as reviewed and approved by the City Clerk. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve a Nonexclusive Easement to Koch Pipeline Company, L.P. within the Demontreville Wildlife Area in the agreement form as reviewed and approved by the Cio, Clerk." -- page 2 -- City Council Meeting [Consent Agenda Item I 31 November 12. 2014 The proceeds of SI 13,400 will be deposited into the Cities General Fund. If any remediation is needed, the funding would be provided from the General Fund (rather than the Parkland Dedication Fund). ATTACHMENT(S): 1. Site Sketch of Proposed Koch Pipeline 2 Workspace Sketch 3. Tree Inventory Dated October 29, 2014 -- 'mute 3 -- #5414 tritrE #At59fkSOtt I it ft47. tt tttp at.,,,,t/ts, - _ = t....-#.. - t t - = I- - z-7.t-.,r....- '---- ....7-------,_ 7 _ - ---,,,p airvrtfr,r; roct i /- 49'' ''- ------: _ - - - r--_-:- - - - -:-,---__ -7 Ifortisnearrivoirm ''- -, - -, - - - --------_-- -_- ,,,,,,„,. _ _ ,./ i_ 1229 Tytor Stromt NE, Solt* ME HinntorEtolIs, rilno•ststo EWE PHONE: 612) 466.3300 E4E'16,24 46E-3E03 Egart field Er Nowak Inc, www.544NSUR4EY.COM lerno rurt.uars 411.5e. t4172 SITE SKETCH INNESOTA PIPELINE COMPANY, LLC HIGHWAY 36 BORE -FOR- PERCHERON tIctt-1 tet14441 rt, t'tt ts f # - 16464140 61111 , tt, a-1CM, -.,31f0 1644 1 t.ti I „, _ ,. tINItit"III tt. II, tt Ittt 441.04t itIt.,Itt III ....'II ttItIRt I ;,:tAttt t tI II ,ttint t'; 7. # t# tt' ..! VII; Kt # r; !XII, , V ,4,:c.--J0149 ' tt"" 6441144444441)44 MOST NORTERLY CORNET? OF PARK 1, DEMUNTREVILLE HIGHLANDS 69H ADO. N. LINE OF PARK 1., CENTERLINE OF 66 FOOT WIDE EASEMENT-, WORKSPACE ' 1229 Tyler Street Nt, Suite MO minnecrpolle, minnesots 55413 PHONE: (612) 466E3300 FAX! 1612i 466'3383 Egon. Field' & 000,..awW9do Ntr.rt, FN FILE NO, 5077 ti 50' ttVE 5• E. o? 0. ' L T LEGEND • DENOTES FOUND MONUMENT WORKSPACE SKETCH —FOR— KOCH,. KOCH PIPELINE CONIPANY, L.P. PERCHERON 0 80 k row mum SCALE IN FEET Bearings loosed on N AD 83, Washington County Coordinates 160 SUMMARY EASEMENT AREA 12,599 sq. ft. / 0.289 acres WORKSPACE AREA 68,711 sq. ft. / 1.577 acres WORKSPACE AREA _LESS EXISTNG AND PROPOSED KOCH PIPELINE EASEMENT 50,599 sq. ft. / 1,161 acres EXHIBIT "A" PARK 1, DEMONTREVILLE HIGHLANDS 6TH ADDITION, SECTION 5, TOWNSHIP 29 N, RANGE 21 W, WASHINGTON COUNTY, MINNESOTA OC KOCH.. elPSUNE CO5PAI44, PERCHERON SHEET 1092 DEMONTREVILLE PARK TREE INVENTORY LAKE ELMO, MN SITE VISITS DATED OCTOBER 21 5T 8, 29tn, 2014 Landscape Architect's Report: We cataloged all significant trees (healthy native trees of at least 8 inch caliper) within the 66 foot proposed easement area. The list below identifies each significant tree by number (each tree listed currently exhibits a forestry tag in the field) that falls within that 66 foot proposed easement. Number on Tree Caliper Inches Tree Species 2579 20" Northern Pin Oak 2580 9" Northern Pin Oak 2581 15" Red Oak 2582 8" Red Oak 2583 10" Quaking Aspen 2584 13" Northern Pin Oak 2585 8" Red Oak 2586 44" Northern Pin Oak 2587 16" Red Oak 2588 20" Northern Pin Oak 2589 8" Red Oak 2590 8" Red Oak 2591 13" Northern Pin Oak 2592 8" Red Oak 2593 19" Northern Pin Oak 2594 1 1 " Quaking Aspen 2595 17" Northern Pin Oak 2596 1 1 " Quaking Aspen 2597 1 1 " Quaking Aspen 2598 8" Quaking Aspen 2599 13" Northern Pin Oak 2600 12" Northern Pin Oak 2601 8" Red Oak 2602 8" Red Oak 2603 8" Red Oak 2604 10" Red Oak 2605 17" Red Oak 2606 15" Northern Pin Oak 2607 13" Red Oak 2608 9" Red Oak 2609 14" Red Oak 2610 10" Paper Birch 2611 27" Multi -Stem Apple 2350 BAYLESS PLACE • ST, PAUL, MN • 55114 PHONE: 651,646,1020 • EMAIL: STEPHEN@LANDARCINC.COM 2 Octohcr2q„ '014 Total Caliper Inches 441" Value of a Caliper Inch $250 Total Value of Trees $110,250 Note: If and when tree removal would occur a MN licensed arborist working for those requesting easement should submit a tree removal plan and schedule. This should be done at least two months prior to proposed work date to allow city staff time to review and work through approval process prior to any tree removal work taking place. We are especially concerned with potential threat of Oak Wilt and would expect that to be addressed specifically within this required plan. Additionally, a restoration plan utilizing a native plant community would also be required for review and approval. SINCERELY, LANDSCAPE ARCHITECTURE, INC. STEPHEN MASTEY, ASLA, CLARB, LEED AP BD+C 2350 BAYLESS PLACE • ST. PAUL, MN • 55114 PHONE: 651,646.1020 • EMAIL: STEPHEN(q'LANDARCINC.COM Lr\KE ELM() AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: GOLING DATE: November 18, 2014 REGULAR ITEM # Jane Road 201 Wastewater System (Tii-Lake Remote D) — Authorize Investigation for System Repair/Replacement Ryan Stempski, Assistant City Engineer Dean A. Zuleger, City Administrator Jack Gliffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works SUGGESTED ORDER OF BUSINESS: Introduction of Report/Presentation.................... Questions from Council to Staff Public Input, if Appropriate....... Call for Motion ....... .......... Discussion ...... ...... .......... ... Action on Motion ..... ...............................City Engineer ..................... ........ . ....... ...... ..City Engineer .....Mayor Facilitates ...... Mayor Facilitates Mayor & City Council ... ....................................... Mayor & City Council ..... Mayor Facilitates POLICY RECOMMENDER: Engineering/Public Works FISCAL IMPACT: initially unknown. 14 Staff must expend initial time and resources to investigate potential solutions and to identify probable cost impacts and cost recovery procedures. As a potential public improvement the total project costs may be assessed to the benefitting property owners. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to receive an update on the Jane Road 201 Wastewater System and direct staff to investigate potential repair/replacement alternatives. The recommended motion for thc action is as tollows: "More to direct staff to inve tial repair/replacement alternative. Road 201 JVii#ewater System (Tri-Lakes Remote D). -- page City Council Meeting [Rcgidar Agenda item /-ij November 18. 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City was contacted by the property owner of 9369 Jane Road regarding a non -compliant septic system inspection performed by Inspect Minnesota & Midwest Soil Testing on July 2S, 2014. The inspection was completed by thc property owner as a Washington County requirement to sell the home. The home is currently connected to the Tri Lakes Remote D — 201 System owned and operated by the City of Lake Elmo. Two other properties on Jane Road are also connected to this 201 System. Both appear to be duplexes with address numbers 9393 / 9395 and 9397 / 9399. The "201 System" references a septic system replacement program that was partially funded through federal grants and implemented throughout the City of Lake Elmo from 1984 to 1987. The City is the owner and operator of the system due to the federal grant requirements. .As an emergency response to this information, the City hired Soil Investigation & Design, Inc. to further evaluate the condition of the distribution system and obtain soil borings. Soil Investigation & Design, Inc. also found that the system does not meet current Washington County Code and further stated that the system does not appear to be functioning properly. No surfacing of effluent was observed at the time of inspection therefore the system is not currently considered an imminent health threat. Based on the information provided above staff needs to investigate potential repair/replacement alternatives for the Jane Road 201 System which will likely require the acquisition of property for a new site. Staff will need to continue to retain the technical support services from Soil Investigation & Design, Inc. Once a solution has been identified the improvements could be pursued as a public improvement project with the costs being wholly or partially assessed to the benetitting properties. RECOMMENDATION: Staff is recommending the City Council direct staff to investigate potential repair/replacement alternatives for the Jane Road 201 Wastewater System. The recommended motion for the action is as follows: "Move to direct staff to investigate potential repair/replacement alternatives • the Jane Road 201 Wastewater System (Tri-Lakes Remote D). ATTACHMENT(SI: 1. Jane Road 201 Wastewater System (Tri-Lakes Remote D) Record Drawing. 2. Soil Investigation Report dated October 24, 2014. -- page 2 -- AWL ,,41-ALL REMOTE D TELVATI 11 F A \,ILITIUL ILIKL10 \ILKIErirr, LAKE ELmo mir4F1101 A P.A PROJEG1 f.-„!,- 14 TflF-tAKES REMOTE D 0, 16 8064 oil Investigation Metro 2809 78'1) Ave. N. Brooklyn Park, MN 55444 651-260-3783 soilinvestigations.us Mr. Dean Zuleger City Administrator City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 Re: Lake Jane 201 System Dear Mr. Zuleger esign, Inc. Greater Minnesota Melrose, MN 56352 320-260-8874 Pbrandyksoilinvestiga io S.US At the request of the City of Lake Elmo, Soil Investigation & Design, Inc. completed an investigation of the subsurface soil treatment system (SSTS) for the Lake Jane 201 system. We inspected the distribution system and completed two soil borings on the subject site. We determined that the majority of the lateral for the SSTS have been filled with soil materials and do not appear to be functioning properly. We did not notice any surfacing of effluent at the time of inspection. We completed the two soil borings near the locations of the previous soil borings by Inspect MN. While our soil profiles did not match those of Inspect Mn it was determined that the separation between the system and redoximorphic features does not meet current code. It is our opinion that the system does not meet code and therefore should be repaired or replaced. Thank you for your time and attention, if you have any questions please feel free to contact me. R s PauP'Brandt PSS Soil Investigation & Design, Inc. Soil Investigation Design, Inc. Hamci,,) Lake Jane 201, City of Lake Elmo, MN No. of I-torizons 6 Profile Depth 65" ,TORPNOLOGy POUNDARY TEXTURE Soil Profile Description Sheet Soil Boring Number: 1 Sac I ocimion In SSTS men COLOR MOTTLES PED STRUCTURE CONS. EFFER, Soli Hoo IChr At Co COAT. Grade Shape Moist 10 YR 312 NO Fine Sand 10 YR 3/3 NO 19 Loamy Fine Sand 10 YR 4/3 22 Loamy Fine Sand 10 YR 414 30 Medium sand 10 YR 5/4 48 Medium card 10 YR 4/4 Subangular Blocky moist NO Profile Description Loamy fine Sand, medium to very line sub angular blocky parting to granular, many fine roots, Slightly sticky, many fine pores, gradual wavy boundary, morph devl not fill Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots. Slightly NO No granular moist NO sticky, many fine pores, gradual wavy boundary, morph devl not fill, 10YR 414 i 'Loamy fine Sand, granular, very friable, Sticky and plastic, few fine roots, many fine pores, gradual wavy & 3/6 No granular moist NO boundary, redox apresent & active 10YR 414 & 3/6 'No granular moist NO Medium Sand, granular, loose, gradual wavy boundary, redox apresent 8 active 10YR 414 3/6 N granular moist NO ,Medium Sand, granular, loose, gradual wavy boundary, redox apresent & active 10YR 4/4 65 Medium sand 10 YR 4/6 & 3/6granular most NO !Medium Sand, granular, loose, gradual wavy boundary, redox apresent & active SOIC PROFILEPRORTIES Infil Rate Effective Depth I hereby certify that this plan, document, or report was prepared Higl .Y, creep (>100 cm) Somewhat Poorly by me or under my direct supervision and that I am a duly -,; Moc _med. deep (50-100 cm) Drained Licensed Professional Soil Scientist under the Laws of the ,sie,v shallow (25-50 crrn Very low (<7,5 cm) X Moderately Well state of Minnesota. Name: Paul J. Brandt PSS very shallow (<25 cm) Lnw (7 5-15 cm) Drained Signature: i....e...............(- Medium (15-22.5 cm) Well Drained High (>22.5 cm) Excessively Drained Date/ License # 30007 . VVater Retention Difference Soilprainage, class Available VVater Very Poorly Drained (To 1,5 meters or to a.limiting layer) Poorly Drained (somewhat excessively NO -Not Observed drained) Soil Investigation Design, Inc. le(s) Lake Jane 201, City of Lake Elmo, MN No. of Horizoor. 5 Profilo Doplh,_65" 119.11.71?/1_ E:1,1 pouND(Mty TE/cTUR 0 Surface I 0 COLOR MOTTLES RED Soil Profile Description Sheet S,te Lcc:con In SSTS Arra STRUCTURE CONS. li V31 /C.1)1 Pb Cc C9AT Gratic. ',Mope Ms Ye,Ttio 2 Loamy Fine Sand 10 YR 313 NO 27 Loamy Fine. and 10 YR 4/3 NO No 33 Loamy Fine Sand -12 'Medium sand 05 Medium ;and Sc,)11., PROFILE PP,OPERT1ES, inn! Rate Elective Depth 1(1! _X._ (loop (>100 cm) 1,10,i __mod doop (50-100 cm) SIw _shallow (25-50 om) vory shallow c<25 cm) NO, -)Not absolved YR 4.14 NO No 10 YR 5(4 NO No 110 YR 4/6 10YR 4/4 8, 3/6 No Water Retention Difference Available Water (To 1,5 meters or to a limiting layer) Subangular Blocky moist NO EFFER, nular granular granular Soil Boring Number: 2 'Grass Soil Prolila Description Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots. Slightly sticky, many fine pores, gradual wavy boundary, morph devl not fill Loamy fine Sand, medium to very fine sub angular blocky parting to granular, many fine roots, Slightly oist NO sticky, many fine pores, gradual wavy boundary, morph devl not fill, Loamy fine Sand, granular, very friable, Sticky and plastic, few fine roots, many fine pores, gradual wavy NO boundary, redox apresent & active Soil Drainaae Clas Very Poorly Drained Poorly Drained Somewhat Poorly Drained Very low (7,5 cm) _X Moderately Well Low (7.5-15 cm) Drained X_Medium (15-22.5 cm) Well Drained High (>22,5 cm) Excessively Drained (somewhat excessively drained) Medium Sand, granular, loose, gradual wavy boundary, redox apresent & active 'Medium Sand, granular, loose, gradual wavy boundary, redox apresent & active ! hereby certify that this plan, document, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Soil Scientist under the Laws of the state of Minnes ta. Name: Paul J. Brandt PSS Signature: Dateffl icense # 30007 'Ti IE ( OF LAKE ELM() AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: T DATE: November 18, 2014 REGULAR ITEM # Developer Escrow Release Procedures Cathy Bendel, Finance Director Cathy Bendel, Finance Director Finance Committee SUGGESTED ORDER OF BUSINESS: Questions from Council to Staff ReportiPresentations.............. Questions from Council to Staff Public Input. if Appropriate...... Call for Motion .................. ...... Discussion.................................. Action on Motion....................... 15 Mayor Facilitates • ...... ..... ...City Staff Mavor Facilitates Mavor Facilitates ............................... ..... Mayor & City Council ............,............. ....... Mayor & City Council .... ......................................... Mayor Facilitates POLICY RECOMMENDER: Finance Committee FISCAL IMPACT: SUMMARY AND ACTION REOUESTED: At the November 12, 2014 Finance Committee meeting, a discussion was had on what could be done to strengthen the internal controls surrounding the release of Developer escrow funds. This proposal is a result of that discussion. STAFF REPORT: When a development is approved by the City Council, a Developer Agreement is executed which outlines all components of the Development Project. A critical component of that agreement is the security requirements section, which outlines the escrow requirements. These requirements are based on the projected construction costs. Also contained in the Developer Agreement is a -- page 1 -- City Council Meeting [Regular Agenda Item /5/ November 18. 20 14 reduction of security section which outlines the terms which must be met before the release of the escrow's. In the past, Developer escrows were released by staff without City Council approval. It is the belief of the Finance Committee that improvements can be made to the process by inserting an official sign off form that would be reviewed by all City Department heads to insure that all components of Development projects are complete prior to the release of Developer escrow funds. The Finance Department will be drafting up a forni and bringing it hack to the Finance Committee on December 10, 2014 for their approval. Upon receipt of all approvals on this proposed developer escrow release form, a proposal to refund the developer escrow would be brought to the City Council for their approval to release the funds. All Developer related escrow refunds must be approved by the City Council effective iinmediatel y. Please note that release of other building permit escrows (road, pool, fence etc.) are not part of this proposal. BACKGROUND INFO ATION (SWOT): Strengths Weaknesses Opportunities Ensures that all department heads are surveyed to be sure there are no pending issues needing to be resolved prior to the release of developer escrow funds. Obtaining multiple approvals may slow down the developer escrow release process. Ability to strengthen the internal controls surrounding the developer escrow funds. Threats Developers may find issue with delay. RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2014-89 as follows: "Move to approve Resolution No. 2014-89 directing that effective immediately an developer escrow refunds must be approved by the Lake Elmo City Council prior to release" ATTACHMENTS: . Resolution No. 2014-89 -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2014-89 RESOLUTION PROVIDING SPECIFIC DIRECTION RELATED TO THE RELEASE/RETURN OF DEVELOPER RELATED ESCROW FUNDS WHEREAS, the City of Lake Elmo has significant new Developer related activity transpiring within the City Boundaries; and WHEREAS, the City is executing Developer Agreements for that development activity; and WHEREAS, the City holds a number of Developer escrows per those Developer Agreements in a segregated Developer escrow Fund; and WHEREAS, the City Finance Committee has recommended strengthening the internal controls sun-ounding the review of Development project closure including department wide approval prior to the release of escrows; and BE IT RESOLVED that effective immediately the City Council must approval all proposed refunds of all developer related escrows. Adopted by the Lake Elmo City Council on the 18th day of November, 2014. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk METROPOLITAN MOSQUITO CONTROL DISTRICT Metro Counties Government Center 2099 University Avenue West Saint Paul, MN 55104-3431 Dean Zuleger Lake Elmo City Administrator 3800 Laverne Avenue North Lake Elmo, MN 55042 Dear Mr, Zuleger: Website: www.mmcd.org Phone: 651-645-9149 FAX: 651-645-3246 TTY use Minnesota Relay Service November 7, 2014 Enclosed is a summary of work done by the Metropolitan Mosquito Control District (MMCD) in the city of Lake Elmo during the 2014 mosquito control season. 2014 was another interesting year when it came to mosquito production. Precipitation was above average with frequent rain from April through early July. Large parts of the District received 11-12 inches of rain in June. Precipitation decreased to more typical levels by mid July. In contrast to previous seasons when drought conditions prevailed, rainfall throughout the rest of the 2014 season fell at historically normal levels. This resulted in high levels of mosquito production. We treated the majority of our overall 314,600 acres between late April and early September. In 2014 the Minnesota Department of Health reported 14 human West Nile virus (WNV) illnesses; six of those cases were reported in people who lived within our District. In addition, two La Crosse encephalitis cases were reported in residents of the state; investigations into where these cases were exposed is ongoing, however, MMCD employees continued to monitor and control populations of mosquitoes capable of transmitting disease right up until we received our first frost this fall MMCD employees also controlled immature black flies in small steams and large rivers throughout the metropolitan area. These treatments have resulted in significantly fewer adult black flies when compared to a time before we conducted treatments. MMCD staff also continued to monitor the distribution of ticks capable of transmitting disease, and worked with the Minnesota Department of Health to provide information designed to reduce the risk of tick transmitted diseases. If you have any questions, or would like to meet to discuss our agency's activities within Lake Elmo, please contact me. Since I/ Stepeh A. Manweiler, Executive Director Ph ne: (651) 643-8365 Email; mmcd_sam@mmcd.org Metropolitan Mosquito Control District 2014 Activity Summary — Lake Elmo /Oakdale Service Summary o Larval Mosquito Treatments = 1,422 acres Adult Mosquito Treatments = 217 acres Customer Calls = 55 Catch Basins Treated = 2,087 Tires Removed = 169 Special Events Oakdale Summer fest Lake Elmo Softball Tournament (Legion Field area Park/Rec Areas Regularly Treated Lake Elmo Park Reserve Acorn/Oakdale Park Pebble Park Tablyn Park Northdale Park Eberle Park Reid Park Sunfish Lake Park Richard Walton Park Lake Jane Hills Park