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12-16-14 CCMP
( )/il• 1 /0 C.)11,1111" Plfb ' '17'l ill 1 WIC/171e the Cft ()pc!, , NOTICE OF MEETING City Council Meeting Tuesday, December 16, 2014 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North AGENDA A. Call to Order B. Pledge of Allegiance — Roll Call — Order of Business C. Approval of Agenda D. Accept Minutes 1. Accept December 2, 2014 City Council Meeting Minutes E. Council Reports F. Presentations/Public Comments/Inquiries 2. Community Development Department Annual Report G. Finance Consent Agenda 3. A00rove Pavment of Disbursements and Payroll 4. Accept Financial Report dated November 30, 2014 5. Accept Building Report dated November 30, 2014 6. \ccept City 1.ssessor Report dated November 30, 2014 7. Authorize Certification to the Washington County Auditor for unpaid Water Utility Bills; Resolution No. 2014-97 8. 39th Street N: Street & Sanitary Sewer Improvements — Pay Request No, 3 9. 2014 Street Improvements — Pay Request No. 4 10. Diedrich -Rieder Easement Vacation H. Other Consent Agenda 11. Approve 2015 Meeting Calendar 12. Approve 2(115 Fee Schedule; Ordinance 08-115 13. Approve Easement Encroachment Agreement - 573(1 57°' Street Cove N. I. Regular Agenda 14. Approve 2015 GIP J. New Business 15.2015 Plan of Work K. Staff Reports and Announcements • City Administrator • City Attorney • Planning Director • City Engineer • Finance Director • City Clerk L. Executive Session • Adjourn to Closed Session per MN State Statute 13D,05 Subd. 3(a) for annual performance review of City Administrator Dean Zuleger M. Adjourn LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 Ma Tor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor _Mike Pearson and Council Members Wally Nelson, \tine Smiths Bloyer, and 1\Iikc Reeves. Staff present: City Administrau.n Zuleger, Cny Attorney Snyder, Community Development Director Klatt, City Lngineer Griffin, and City Clerk Bell. PLEDGE OF ALLIGENCE APPROVAL OF AGENDA MOTION: Council Member 810)11 MOPeel TO POSTPONE ITEMS 13 AND 16 UNTIL FIRST .MEETING OF 2015 (::ounciLl'hwther Smith seconded The motioll. Council !\ lember Bloyer thinks that new Council should vote on these items as one of them vas included as a campaign issue. He does not have a personal issue with either item, however he thinks the new Council should vote on the itetn. Council Member Smith agreed that the issues are major policy decisions and believes that the next Council should decide them out (Adeference to the incoming Members -Elect. Council Members Nelson and Reeves and Mayor Pearson believe that the item should be at least discussed bv the current Council as they arc before them on the agenda tonight. The applicants arc also in attendance. Council Member Reeves believes that due process calls for the items to be addressed as they come before the Council. Community Development Director Klatt noted that both items arc subject to the 60 clay rule for action, and Waiting untillanuary would cause scheduling issues. MOTION FAILED 2-3 (PEARSON, NELSON, REEVES — NAT). MOTION. Colohil Member smi/b moved TO APPROVE THE DECEMBER 02, 2014 CITY COUNCIL AGENDA AS AMENDED. ,\L!yorPeamu fecontied lik moiion. MOTION PASSED 5-0. ITEM 1: ACCEPT MINUTES THE NOVEMBER 18, 2014 CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS. COUNCIL REPORTS: Mayor Pearson: met with residents on proposed Park and Ride; met with Council Member -Elect Jill Lundgren; along with Council I\ tember Nelson met with Tim Finnerty and Ginnv Holder from the Cable Commission; 'attended staff retreat; commended staff again on the CAP-R. Council Member Smith: No report. Council Member Nelson: No report. Council Member Blover No report. Council Member Reeves: HR committee working on administrator review and committee application. Both were provided to Council at tonight's meeting. PRESENTATIONS: ITEM 2A: FIRE DEPARTMENT — CONDITIONAL JOB OFFER TO NEW RECRUIT Fire Chief Malmiluist introduced William McClellan and provided his background. MOTION: Elinor Pedrion moped TO APPROVE A CONDITIONAL JOB OFFER TO NEW RECRUIT WILLIAM MCCLELLAN, PENDING THE OUTCOME OF A PRE -PLACEMENT Page 1 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 PHYSICAL EXAM AND PSYCHOLOGICAL EXAM. Giiilci/ :Umber Sinith /t' 17/0//011, MOTIONPASSED5-0. ITEM 2B: FIRE DEPARTMENT — SWEAR IN NEW LIEUTENANT Fire Chief Malmquist introduced Firefighter/Engineer Brian ohnu. Mr, Johnson took oath as ileW officer. No formal Council action requested. PUBLIC COMMENTS/INQUIRIES Susan Dunn, 11018 Upper 33'd S. N. expressed her concern about the Moody'report on GO Bond. She is concerned that the numbers have changed. City Administrator Zu[eget explained there will be a clarification and entered into the minutes. Ms, Dunn also spoke about the Unesh article on infrastructure costs. She sought clarification on a few items, but said she appreciated the information, City Engineer Griffin noted that the info is also available on the website. Council Nlember Smith asked if the residents who are still on wells would have to connect and seal their wells, Mr. Griffin clarified that they will not under the current policy FINANCE CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll in the amount of SI34,017.52 3. ,Wthorize Certification to thc Washington County Auditor for unpaid Water Utilin- 133113 (Postponed 1)y Financ0 4. Well No. 4 Connecting Watennain Improvements — Change Order No, I 5. Well No, 4 Connecting Watermain Improvements — Compensating Change Order No. 2 6. Well No, 4 Connecting Watermain Improvements — Pav Request No. 4 (FINAL) MOTION: Connol Member Nelson moped TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. Colinci/ Member Reepes se,..oniled the mothm MOTION PASSED 5-0. OTHER CONSENT AGENDA 11. 2015 liquor 1,icense Renewals 12. \X'ashingron County Subsurface Sewage Treatment System Inspection Services Agreement 13. -10a. Gonvea Preliminary Plat Extensions — Village Park Preserve; Resolution No, 2014-90 14. 11 b. Gonvea Preliminary Plat Extensions — Village Preserve; Resolution No. 2014-91 MOTION: Connci/ Member 'lson mond TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. Council Alm/ben-Reeves seconded the motion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 11: PUBLIC HEARING: 2015 PROPOSED TAX LEVY AND GENERAL FUND BUDGET — ADOPT 2015 BUDGET AND TAX LEVY: RES. NO. 2014-92 Finance Director 13endel presented the 2015 budget, She explained the 20154 assumptions. The General Fund I ,e\A-, Debt Service l,evy, and Library Levy were summarixed. The library levy reduction was explained. MOTION: Connell Illember Smith mom TO OPEN PUBLIC HEARING. Comil illember Nelsrm seamded the motion, MOTION PASSED 5-0. Public hearing opened at 7:35p.m. MOTION: Coltileil A (ember Smith moved TO CLOSE PUBLIC HEARING. Coliih..11 A lember Ne/stm seconded the motion. MOTION PASSED 5-0 Public hearing closed at 7:.35pm. MOTION: Como/ Netron /Nom/ TO APPROVE RESOLUTION NO. 2014-92, ADOPTING THE FINAL 2015 GENERAL FUND, DEBT SERVICE FUND, AND LIBRARY FUND ANNUAL BUDGETS AND LEVIES. Council Member Reeves st',..-onded the motion. Mayor Pearson thanked the finance group. MOTION PASSED 5-0 Page 2 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 ITEM 12: INWOOD EAW — RESPONSE TO COMMENTS, FINDINGS OF FACT, RECORD OF, DECISION, AND DECLARATION OF NO NEED FOR AN EIS; RES. NO. 2014-93 Community Development Director Klatt provided overview of the LAWresponses. Council Member Novel- asked about who pays h)r the studies. The reports reviewed by staff are paid for by the developer. Council Member Smith asked if the 1\ letropolitan Council response was based on the current numbers. It was explained that the original numbers were submitted of the submission timing. The updated numbers have been amended, but as they are lower, they do not impact the finding. MOTION: 11,10-- Pean.oll imply! TO ADOPT RESOLUTION NO. 2014-93, APPROVING THE INWOOD EAW AND FINDING NO NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT Comi,i1 Member 13/ore) ()ulcd molim MOTION PASSED 5-0. ITEM 13: INWOOD PUD PRELIMINARY PLAT AND PRELIMINARY DEVELOPMENT PLANS: RES. NO. 2014-94 Community- Development Director Klatt provided overview and background of the proposed development. He explained the changes to the concept plan based on conditions of approval: elimination of 150 units of multifamily homes: reconfiguration of Bremer/Stonegate park curve; additional details of Outlor P public gathering area: park concept for SF. park adjacent to Stonegate: modification of commercial dev access; maintenance of 100 ft buffer; sidewalks added to both sides of street 13: incorporated design standards for single family homes. Mr, Klatt provided overview of the proposed preliminary plat and some of the nuances of the PUD. Access to the proposed park was clarified. There would be no access directly from 5th St. Access from proposed Street C would be shorter. Council -Member Smith suggested that direct access may be better as it would not involve users from accessing through the neighborhood. Council Member Reeves noted that the Parks Commission's main concern was about adequate parking. It was explained that the loop roads would not have sidewalks, The easternmost loop road lots have been left in a configuration that follows concept plan. No additional trails are shown along county roads. Mr. Klatt explained some of the benefits of a PUD. '1` he flexibility requested in concept. plan proposals was explained, The design standards were explained, 'flier are intended as guides. The critical path issues were explained. Two significant items are the Water tower site and 5th street minor collector road. "fhe water tower site was discussed. The trail and its proposed placement was also discussed. One issue was whether it made more sense to locate the trail on the north or south side, Council Metnber Reeves asked if there are any current proposals of a trail expansion on 10th St, The County currently cloes not include a trail there. City Administrator Zuleger clarified that the County did afford greater width and shoulders clue to use. So while it is not an actual bike or pedestrian lane, it will accommodate greater use. Ms. Smith asked why the water tower was located near the road instead of further back. It was explained that the infrastructure costs would be greater. it also provides developers a known entity with regards to one side of the development and the road. Expected timing for build -out is seven years. bir. Reeves noted that the commercial and multifamily design standards will still apply. MT. Klatt summarized the Planning Commission findings and the 19 conditions of approval. Council Member Nelson asked for clarification as to why the Planning Conuntsion na. mbers who voted no, voted no. Mr. Klatt responded that he did not have that information. Sue Dunn spokc about her concerns with the proposal. Page 3 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 11\ 'favor Pearson noted that under the comp plan guide, there could have been SOO or so units. Ms. Smith took issue with pointing out the benefit of the lower numbers. She stated that it the maximum was used, it would negatively impact development options on surrounding properties. Mayor Pearson_ noted that Council is commenting on the proposals before it. MOTION: Comil Ne/Rm Nom! TO ADOPT RESOLUTION NO. 2014-94, APPROVING THE INIVOOD PRELIMINARY PLAT AND PRELIMINARY PUD PLAN SUBJECT TO 19 CONDITIONS OF APPROVAL. Council illoybcr Rcara Jiyomieti /be motioll. MOTION TO AMEND: Cwohil ,Iloyber Nelon mom' TO STRIKE "AT THE INTERSECTION OF 'STREET B' AND 10TH STREET AND" LANGUAGE FROM CONDITION 17. Comici/ 134/.0' seconded the matioll Council Member Smith believes that the developers will want to incorporate theming at the entrances with or without the condition requirement. Council Member Nelson stated he simply wants to give the applicants flexibility to do accomplish their goal as they sec fit. John Rask responded that commonality is good, but so is flexibility. 'Me), would like to be able to incmporatc some of the residential architectural designs. The anticipated price point and buyers' demographic was explained, MOTION TO AMEND PASSED 5-0. The Nvo-story design was discussed. Council Member Smith has concerns about the dominant garage for that planned design. IN[r. Rask stated that only 20`1,ii of the lots can accommodate the two-story design. He also explained the attempts to lessen the impact of the garage dominant home design by incorporating architectural elenients. Mr. Klatt explained which lots would allow the design Ms. Smith is referring to. Council Member Reeves likes the fact that it is a different type of development than am -thing currently available in the City. This adds variety for single-family homes and offers opportunity for additional demographics. It was pointed ()lit that some of the benefits the project includes the density being lower than maximum allowed, it provides a water tower and builds 5'1street. It also helps broaden the tax base. The 110.Arequirements were discussed. They are often addressed at a later point and staff has done a good job of keeping them updated. Ms. Smith said she hopes the commercial development conies soon to help pay for the residential development. ORIGINAL MOTION PASSED AS AMENDED 5-0 Meeting 'cessed at 9:17pm. Meeting reconvened at 9:25pm. Ciry Engineer Griffin provided 201 Septic System update on the Golish property at 9369 lane Road. ITEM 14: 2835 LEGION AVENUE — REOUEST TO CONNECT TO LEGION AVENUE 201 WASTEWATER SYSTEM City Engineer Griffin provided overview of the request and the staff analysis. Actual address is 2832 Legion Ave, The original connection price was indexed to current costs. This was the same process used as last Page 4 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 MOTION: Collmil Member 13/,?yo. /wed TO APPROVE AIV ASSESSMENT AGREEMENT FOR 2835 LEGION A VENUE TO CONNECT TO THE 201 WASTEWATER SYSTEM (OLD VILLAGE REMOTE A). Golici/ Member Smith se,wide/ the MOTION PASSED .5-0. ITEM 15: EMMERSON IUP RENEWAL FOR A BUS/TRUCKING TERMINAL AT 11530 HUDSON BOULEVARD; RES. NO. 2014-95 Community Development Director Klatt presented the renewal application. It was explained that staff is processing the application as a renewal despite the previous agreement technically expiring, at the end of 2012 due to no changes to use, `Hie history of the 2 ear duration of the IflP was explained. It was explained that the staff recommendation \vas consistent with the previous durations granted. MOTION: (..,-owhi/ ,Ilember Smith &wed TO ADOPT RESOLUTION NO. 2014-95, GRANTING A RENEWAL FOR AN INTERIM USE PERMIT TO ALLOW A BUS/TRUCK TERMINAL AT 11530 HUDSON BOULEVARD AND APPROVING A REVISED CONSENT AGREEMENT FOR THE INTERIM USE RENEWAL TIME PERIOD. Comhil Member Remy seomdc'd the motion, Council Member Nelson asked for a friendly amendment of a longer duration such as 5 Vearti. 1\1r. Klatt explained that the staff does not oppose lengthening it. Any changes in zoning or use would have to come back to Council. City Attorney Snyder suggested adding "for the time period. Unless earlier surrendered by the applicant." (uncil Member Smith accepted the amendment, FINAL MOTION LANGUAGE: TO ADOPT RESOLUTION NO. 2014-95, GRANTING A RENEWAL FOR AN INTERIM USE PERMIT TO ALLOW A BUS/TRUCK TERMINAL AT 11530 HUDSON BOULEVARD AND APPROVING A REVISED CONSENT AGREEMENT FOR THE INTERIM USE RENEWAL TIME PERIOD OF 5 }EARS, UNLESS EARLIER SURRENDERED BY THE APPLICANT. MOTION PASSED 5-0. Council Member Smith left the room at 9:44pm. She returned at 9:46pm. ITEM 16: HALCYON CEMETERY SKETCH PLAN REVIEW Community Development Director Klatt presented Overview of the cemetery proposal. Mayor Pearson asked about the park dedication fee, Staff would recommend to be consistent with rural residential development. Council Member Reeves asked if non -denominational cemeteries are still eligible for non-profit status. It was clarified that they are. Lee Rossow, 11050 591 Si., applicant, spoke about the proposal. Project Architect Bill Sanders described the proposal in detail. It was noted that there will be no soil contamination due to the type of vaults proposed. I Tow it would be expanded in future was explored. It will be funded for 10 years and there is currently enough capacity to provide space for several hundred years. The cemetery will be governed as part of a trust, The Council discussed including a possible service fee and park dedication fees, Council Member Smith stated she finds the proposal intriguing. Council Members Smith and Blover left meeting at 10:20pm. Page 5 of 6 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 18, 2014 Mayor Pearson called for the mentioned issues hi be addressed when the proposal comes back. Council Member Nelson suggested the City look at the zoning code vis-a-vis cemeteries for the future. NO FORMAL ACTION REQUESTED. ITEM 17: LAKE ELMO AVENUE PROJECT (CSAH 171 COOPERATIVE AGREEMENT: RES. NO, 2014-96 City Administrator Zuleger presented the proposed agreement with the County to acquire easements for the Lake Elmo AVC, CUT Engineer Griffin provided a technical overview of the process being used. The Council is concerned about the use of eminent domain or condemnation in obtaining the easements. City Attorney Snyder recommended adding language specifying that die county will be subject to first consultation with the city. It was clanfied that parcels involving the county roads will be the domain of Washington County, The Citv will not he able to dictate the process used for acquiring those easements, City ).\flortiev Snyder suggested adding: "Retaining right of consultation and approval for aspects of City related projects including but not limited to eminent domain," MOTION: Council :11ember Reeve" moped TO ADOPT RESOLUTION NO. 2014-96, APPROVING THE COOPERATIVE AGREEMENT WITH WASHINGTON COUNTY TO FACILITATE RIGHT OF WAY ACQUISITION ASSOCL4TED WITH THE LAKE ELMO AVENUE DOWNTOWN STREET AND UTILITY PROJECT, RETAINING RIGHT OF CONSULTATION AND APPROVAL FOR ASPECTS OF CI TY RELATED PROJECTS INCLUDING BUT NOT LIMITED TO EMINENT DOMAIN. .‘1,101- Peat:on seconded the motion, MOTION PASSED 3-0 (SMITH AND BLOIER — ABSENT). STAFF REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: worked with Washington County on East I\letro water issue; working on employee reviews; finalizing CIP including addition of petitioned Eagle Point Blvd work; staff retreat; Carriage Station Park transfer. Council Member Nelson and Nfiivor Pearson commended the staff retreat. City Attorney Snyder: working on routine administrative items; reviewing 110A documents; communicating with 31M. Community Development Director Klatt: working on Easton Village Final Plat; Planning Commission final annual report. City Engineer Griffin: No report. City Finance Director: working on assessment files, CIP, budget; received second instalhnent of 2014 levy dollars. City Clerk Bell: announced Riuk Attendant position still open and new Library Clerk Position has been posted. More information on both positions is available on City's website. Mayor Pearson Adjourned the meeting at 10 -IR pm. ATTEsT, Adam R. Bell, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 6 of 6 TIII CI 1'1' ( DATE: December 16, 2014 PRESENTATION ITEM # AGENDA ITEM: 2014 Community Development Department Annual Report SUBMITTED BY: Kyle Klatt, Community Development Director THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Planning Commission Nick Johnson, City Planner Rick Chase, Building Official 2 SUGGESTED ORDER OF BUSINESS: Introduction of Item Development Director - Report/Presentation..............................Cotnmunity Development Director - Questions from Council to Staff ............................. ...... .......... Mayor Facilitates - Call for Motion ............... ..... ........................................... Mayor & City Council Discussion .................................. ............. ..... .................. Mayor & City Council Action on Motion__ ........... ................................................... Mayor Facilitates POLICY RECCOMENDER: The Community Development Department has prepared an annual report to summarize the work performed by the departmental Staff and the Planning Commission over the past year. FISCAL IMPACT: N/A — The annual report can be used to help measure the effectiveness of the Community Development Department over the past year. SUMMARY AND ACTION REQUESTED: The City Council is being asked to review the 2014 Community Development Department Annual Report. The Planning Commission considered the annual report at its December 8, 2014 meeting and adopted a motion to accept the report with minor modifications and forward the report to the City Council. Staff will present a brief update to the Council at its meeting, highlighting the key activities and projects that were undertaken in 2014. The attached report is being presented for informational purposes; no action is necessary by the Council on this item. -- page 1 -- City Council ting LP/Iwo/ration hem #21 December 1 6, 2014 LEGISLATIVE HISTORY/PLANNING COMMISSION, REPORT; The annual report is intended to summarize activities within the Community Development Department. These activities include the more significant building and planning activities undertaken by the City in 2014. The Planning Commission did not make any changes to the document other than minor modifications, and noted that there was a significant amount of work accomplished over the past year. BACKGROUND INFORMATION (SWOT): N/A — For review and discussion only. RECOMMENDATION: Staff and the Planning Commission have recommended that the City Council accept the annual report for the Community Development Department as presented. ATTACHMENTS: 1. 2014 Community Development Department Annual Report -- page 2 -- 2014 Community Development Department Annual Report i Annual Summary The Lake Elmo Community Development Department is submitting its annual report for consideration by the City Council and Planning Commission, The theme of 2014 was development review, as a significant number of residential plats and commercial projects were proposed over the course of the year, The significant level of proposed development follows the approval of the Comprehensive Plan Amendments for the Village and 1-94 Corridor Planning Areas. In addition, sewer and water utilities were extended in various locations to make future development possible, These factors resulted \nthe busiest year inrecent memory interms nf development activity. in terms of residential development, the City worked on 9 residential subdivisions in various stages ofapproval this year. Overall, 4residential final plats have been approved in2014 (Savona 1*Addition, Savona 2"uAddition, Hunters Crossing 1" Addition and Hammes Estates 1" Addition) ayofthe date ofthis report. The approved final plat todate include 19Oresidential lots. |naddition, 7 residential preliminary plats were approved in20l4.Given the amount ofplat approved, it\santicipated that final platting and residential development and construction activity will be substantial in ZOlS. With regards tocommercial development, the City reviewed and approved two projects in]014: Eagle Point Medical Clinic and Kwik Trip Gasoline Station, both in the 1-94 Corridor Planning Area. Both of these projects are currently under construction at the time of this report. in addition to these projects, the City also reviewed and approved a new building for Family Means inthe Cimarron Manufactured Home Park. Regarding public projects, Staff has been heavily involved in both the Lake Elmo Avenue (C3AH 17)and Manning Avenue ([SAH 15) Projects incollaboration with Washington County. In particular, the CSAH 17 Project has required a significant amount ofstaff resources due to the complexity ofthe project. |nadd(tiontothereconstruchonofmvidpieotreetsinthedownk/an area, the City is planning on the installation of sewer and storm sewer infrastructure. it is the goal of the project to make necessary transportation improvements, improve surface water drainage conditions in the downtown, and connect downtown properties to the municipal wastewater system. Staff anticipates that these projects will continue to be of highest priority in 2015, necessitating substantial resources and attention from the City, as well as close collaboration with the County. in terms of broader planning and policy efforts focused on the future of the community, work is ongoing inanumber ofareas. First, research and analysis ofthe [ity'sRural Planning Area was completed in order to inform future policy recommendations with regards to rural land uses. Areas ofinvestigation include the cost ofpublic services for the various types ofrural land uses, as well as the possibility of further subdividing Agricultural and Rural Residential areas into residential lots (i.e. 2.5 acre lots). In addition to the analysis of the rural areas, Staff continued to work with Washington County on the possible Gateway Corridor bus rapid transit facility. The 2 addition ofbus rapid transit along the southern boundary ofthe community will likely result in land use changes around future station areas. The City continues to be an active participant in the regional planning of the transit line and is initiating preliminary station area planning work nnthe local level. One ofthe greatest achievements in2Ol4was the elimination ofthe Memorandum of Understanding (MOU) with the Metropolitan Council, relieving the community of mandated growth quotas and potential wastewater inefficiency fees. The Met Council was agreeable to negotiate the elimination ofthe K4OUafter the adoption of the two major Comprehensive Plan Amendments in the 1-94 Corridor and Village Planning Areas and the extension of municipal utilities. In addition, the review and approval of various development applications provided the Met Council with the confidence to move forward with the elimination of the MOU. on a staffing level, the Community Development Department added a Planning Intern in 2014, who has provided additional horsepower in the areas of parks and trails planning, rural area analysis, form -based codes and other day-to'dayoperations. The Building Official continues bz make substantial progress at improving the City's Building inspection operations. In addition, code enforcement activities continued tobeahigh priority in2O14 asanumber ofcases and violations were resolved by the Building Official. UAnnual Review: Major P'ects Major projects/accomplishments for the Community Development Department in 2014 include the following; Comprehensive Plan Updates. The City completed work onfive minor updates tothe Comprehensive Plan in20l4,including: 0 94]4Stillwater Boulevard North. (twas proposed bvthe City Council tochange the land use guidance of this parcel from Rural Area Development — Alternate Density (RAD-Alt) to Rural Area Development (RAD). The amendment was not approved, as itdid not receive the necessary super -majority vote atthe City Council, 0 Density Ranges Amendment. The density ranges for various land use categories within the Land Use Plan were slightly amended tofill artificial gaps between categories. 0 Holliday Parcel Amendment. GWSA Land Development, LLC requested that the City amend the future land use guidance of a 14-acre parcel at the northwest corner of 300 Street and Manning Ave. from Rural Area Development (RAD) to Village Urban Low Density Residential (V-LDR). The amendment request was associated with the approved Village Park Preserve preliminary plat. 0 RAD-A/tLand Use Category Elimination. The City Council approved the elimination ofthe RAD'A|tland use category from the Land Use Plan. The three parcels that had the RAD-Alt designation were amended to Rural Area Development (RAD) in the Future Land Use Map. 0 Wildflower utLake Elmo Amendments. Related tothe proposed Wildflower atLake Elmo residential subdivision, Robert Engstrom Companies requested that two areas guided for Rural Area Development be amended to Village Urban Medium Density (V K4DR) and Village Urban Low Density (V'LDK) respectively. The City approved the amendment request and is awaiting final approval from the Metropolitan Council. Community Development Depo,tment-2OJ4Annuo/Repor Land Use Applications. Through the support of the Planning Commission, the Community Development Department worked on 53 land use applications/projects in 2014, including but not limited toamendments tothe Comprehensive Plan, preliminary and final plats, conditional use permits, zoning text amendments, and variances, The most significant ofthe applications reviewed this year remain the residential plats that were processed in 2014, including the following: w Savona 10Addition Final Plat ~ Savona l"uAddition Final Plat Hammes Estates Preliminary Plat Easton Village Preliminary Plat Village Preserve Preliminary Plat Hunter's Crossing Preliminary Plat Boulder Ponds Preliminary Plat Village Park Preserve Preliminary Plat Hammes Estates l'tAddition Final Plat Hunter's Crossing I-" Addition Final Plat /nVVood Preliminary Plat Additional land use applications that were reviewed in 2014 include but are not limited to the following: � Lakewood Crossing (KwikTrip) Preliminary Plat, Final Plat and Conditional Use Permit Family Means Conditional Use Permit Eagle Point Medical Preliminary and Final PUDPlan Halcyon Cemetery Sketch Plan VehzonWireless Cell Tower Conditional Use Permit Launch Properties PUDConcept Plan Savona TownhonneConditional Use Permit Wildflower atLake Elmo PUDConcept Plan Board ofAdjustment Actions. Planning Staff reviewed Zvariances in2U14: * Jane Road Lot Size Variance * HannmesPnopertyShona|andVahanc*—requestvvithdravvnbyappUcant City Code Amendments, In 2014 the Community Development Department approved/reviewed 12 City Code/Zoning Code Amendments, including the following: Zoning Code Cleanup Amendment w SiteP|anKeviewUrdinance—Subdkjxion Ordinance Cleanup Animal Ordinance * Shore|andOn1inance Driveway Standards Ordinance 0 Net and Gross Density Definitions Accessory Structure Standards 0 Urban Low Density Residential Garage Standards Commercial Wedding Venues Ordinance 0 Exterior Storage Animal Therapy Ordinance 0 Screening Community Development Department — 2014 Annual Repor 4 Metropolitan Council —MOU. The City successfully negotiatedthe termination ofthe Memorandum of Understanding (MOU) between the City of Lake Elmo and Met Council. The K4OUvxas the legal document that stipulated the 2030 required growth targets for Lake Elmo. The City received preliminary 204Oforecast number nfZO,S00. Staff will continue towork towards a reduced population forecast as the Metropolitan [oundl prepares the release of community system statements in2O1S. CSAHl7Project. The City has been working inclose coordination with Washington County on the planning and design of the downtown street and utility project, which includes Lake Elmo Avenue,301» o m Street, Upper 33' Street,35 St reet and Laverne Avenue. The project will include the installation of sanitary sewer and storm sewer, replacement of old watermain, and the reconstruction of streets with additional pedestrian facilities. At this point, construction is scheduled tooccur intwo phases in]O15and 2O16. Staff recognizes that successful completion of this impactful project is of the highest priority in the next years. The preliminary design for the improvements will be brought forward for municipal consent in early 2015. CSAH 15 Project. Staff participated in the future planning for CSAH 15/Manning Avenue as part ofthe project management team for this project, The overall plans for this county roadway will address issues concerning safety, access, property impacts, and future development plans along the Manning Avenue corridor. Afinal design for the road will bebrought forward for municipal consent inIOlS. Rural Area Discussion. The Planning Commission began discussing the future ofthe Ot/srural development areas, The adoption nfthe ZO4Oregional development forecast bythe Met Council is seen as a crucial next step in determining the appropriate level of development within these areas. The rural area discussion will likely be a component of the Commission's 2015 plan of work. Gateway Corridor Technical Committee. Staff continues toparticipate aspart oythe Gateway Corridor Technical Advisory Committee inanadvisory role. |naddition, the Mayor and members of the Council serve on the Policy Advisory Committee and Gateway Corridor Commission. A Locally Preferred Alternative (LPA) for the proposed transit project was approved by all affected communities in2Ul4, The LPAincludes the preferred alignment and mode choice (Bus Rapid Transit). Officials and Staff will continue to work with Washington County and the other agencies involved inthe Gateway Corridor planning process. Village AUAR 5-Year Update. Staff drafted a five-year update to the Village Urban Alternative Areawide Review (AUAR). The City Council adopted the five-year update. The update is pending submission tothe Environmental Quality Board. Airport Zoning. Staff has continued to meet with representatives from the Metropolitan Airport Commission (MAC), who operate Lake Elmo Airport, It should be noted that MA[ isinthe process of updating the long range Comprehensive Plan for the Lake Elmo Airport. One of the critical decisions being considered is moving the northwest by southeast runway further to the north. While the Planning Department had established a goal to have an airport zoning ordinance adopted in 2014, uncertainty over the runway alignment has contributed to delays in the process. However, Staff have been in contact with potential consultants who could assist the City in developing afuture airport zoning ordinance, Railroad Crossing Study. Staff continued communication with representatives ofUnion Pacific Railroad to begin the process of created a new railroad crossing for the Village Parkway Community Development Department —2V24Annual Report roadway. As more detailed plans for the developments adjacent to the railroad have been developed, Staff has distributed these plans for the purposes ofplanning the future crossing, Form Based Codes. The Planning Intern conducted further research about the possible implementation of form -based code for the Village Mixed -Use Area in dmvvntVvvn Lake Elmo. included in the research are performance standards that may beappropriate for these areas, Staff will present the findings ofthis research in2O1S. |nWh»mdPlanned Development EAVV. The |nVVoodPlanned Development was large enough that itrequired amandatory Environmental Assessment VVorkxheet. Although the document was prepared by the developer's consultants, City Staff was involved in the processing and review of the document. Trail Planning. The Planning intern completed a Trail Audit for the Lake Elmo trail system, The audit evaluates the location and condition ofpublic and private trails within the community. in addition, the audit presents recommendations for future trail connections. Finally, Staff has been working with Washington County parks and trails staff on possible trail improvements along Lake Elmo Ave., Manning Ave., and other County roads as part of future construction projects. Building Permits. The City ofLake Elmo processed 267 building permits, not including plumbing and mechanical permits, in2O14. The number ofpermits issued inthe past year isgenerally consistent with amount ofbuilding activity over the past 5years. However, it should benoted that 2014 marks the first full year of the permit works tracing system, so the data may be slightly different. In terms of new single family homes, the City has issued permits for 34 new homes in 2014 to date, which represents the highest number in over 10 years. Given the number ofplatted lots in the urban planning areas, as well as the lots likely to be platted in the new future, the Staff is anticipating an extremely significant increase in new home construction inZO2S. Staff is projecting that over 100 single family homes will be constructed in the urban planning areas next year. Permit Works Utilization. 2014 was the first year of full utilization of the permit works system. The system continues to provide improvements in accuracy and efficiency with regards to the issuance and tracking nfbuilding permits. Development Escrow Fee System. The City Council adopted anew fee schedule in2O13that requires the submission of an escrow deposit for larger land use applications. Staff has been diligent intracking time spent onreviewing development projects in2O14,and this time has been reimbursed bydeve|opers/|andowne/s. Annual State Planning Conference. The Community Development Director and City Planner attended the State Planning Conference in Duluth, MN in September of this year. The theme for the conference was Port ofCall: Charting the Course toResiliency. Staffing. Over the course uf the year, the City ofLake Elmo added anintern tothe Community Development Department. The Planning Intern isCatherine Riley, who joined the department in May ofZO14. Catherine has been extremely helpful in supporting the planning department during a year of record workload. In addition, she has led multiple projects related to parks and trail planning, serving as staff support for the Park Commission. In addition to the Planning Intern, the Community Development Department also utilized contract inspection services for the increased building activity. Community Development Department —2024Annual Report Planning Applications Comprehensive Plan Amendments Zoning Map Amendments Zoning Text Amendments City Code Amendments Conditional Use Permits interim Use Permits Ui Statistical Information A. Planning Commission Meetings l. Regular Meetings: 23 Z. Workshop Meetings (with City [nund|):2 3. Public Hearings: 3O B. Planning and Zoning Permits 2014 Planning and Zoning Applications Approved Denied Pending 4 1 3 S 4 4 Reviewed Total S 3 D 4 4 1 Sketch Plans � PUDConcept Plans Preliminary Plats Final Plats � Minor Subdivisions k* Line Adjustments ' Variances Vacations Sign Permits Appeals Other 8 5 ] l ll l 0 a. Sketch Plan reviews do not require formal action by the City. 5 J Q 6 Community Development Deportnrent-30244nnuo/8epor C. Building Permits: 5-YearSummary Building Permits Issued (by type\:G-YearSummary Year 2010 2011 2012 2013' 2D14bc Total Units Average SFDwellings ' Remodel/Repair 265 320 250 254 191 Manufactured Mul& Demo Homes Family D] ' 6 U 2 8 U 3 8 O 4 U O 1I80 24 30 U 256.0 4.8 6.0 O CommerdaNnd Remodel/Repair 20 24 19 16 17 7 New Single Commercial Family Total O 26 327 O 24 370 U 31 311 8 ]Z | 306 96 5 147 1582 a. Total valuation ofconstruction inLake Elmo during 2Ol3was $20,844\000 b. Total valuation o[construction inLake Elmo through December 4`'''ZOl4is $27,091,000. c. 2014 was the first full year of the City's utilization of the permit works tracking system D. Housing Starts: 5-Year Summary Year 2010 2011 D}lZ 2013 2014 Total Units Average Housing Starts in Lake Elmo: S-Year Summary Single Family Multi -Family_ 26 0 24 O 39 O 32 O 34 0 145 O 29.0 O Respectfully Submitted, Kyle K|att Community Development Director Manufactured Homes 0 O 0 4 13 2.6 Dwellings Demolished O 3 4 5 20 4.0 Net Increase in Dwelling Units 19 24 34 ZQ 33 138 27.6 Community Development Deportnent—JD24Annuo/8epor TI IF CITY OF K E ELMO T DATE: December 16, 2014 CONSENT ITEM# AGENDA ITEM: Approve Disbursements in the amount of S603,802.88 SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUGGESTED ORDER OF BUSINESS: Introduction of Item ...... ........................„.............................. City Administrator Report/Presentation....... ...... ......................... ...... ....City Administrator Questions from Council to Staff ..... ..... ................... Mayor Facilitates Call for Motion ................................... ...... ........„............ Mayor & City Council Discussion ....... ..... ................................. ...... ......... ..... Mayor & City Council Action on Motion............ ..... ..... ............... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $603,802.88 SUMMARY AND ACTION REOUESTED; As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $603,802.88. No specific motion is needed as this is recommended to be part of the Conseni .4genda. LEGISLATIVE HISTORY: NA -- page 1 -- City Council Meeting [Consent Agenda Item 31 December 16, 2014 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 12,400.77 Payroll Taxes to IRS & MN Dept of Revenue 12/11/14 ACH $ 6,211.40 Payroll Retirement to PERA 12/11/14 DD5963-DD601 1 $ 35,365.46 Payroll Dated (Direct Deposits) 12/11/14 42173-42247 $ 549,405.25 Accounts Payable 12/16/14 2521-2527 420.00 Library Card Reimbursement 12/16/14 TOTAL 603,802.88 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $603,802.88. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: paityh Printed: 12/11/2014 - 10:40 AM Batch: 022-12-2014 Invoice # Inv Date ADVANCED Advanced Eng & Environ Svs lnc 40797 10/31/2014 601-494-9400-43030 Engineering Services 40797 Total: ADVANCED Total: ALLFUN All Around Fun 10934 11 /26/2014 204-450-5200-43150 Contract Services 10934 Total: ALLFUN Total: ANIMALHU Animal Humane Society 2448 11/12/2014 101-420-2700-43150 Contract Services 2448 Total: ANIMALHU Total: AUTONAT Auto Nation 271095 I 1103/2014 I 01-430-3125-44040 Repairs/Maint Eqpt 271095 Total: AUTONAT Total: BAKERPAT Baker Patricia 2014-11 12/03/2014 101-410-1520-43150 Contract Services 2014-11 12/03/2014 601-494-9400-43150 Contract Services 2014-11 12/03/2014 602-495-9450-43 150 Contract Services AP - To Be Paid Proof List 12/11/14 - 10:40 AM) Amount Quantity Pmt Date Description Reference 15,000.00 0.00 12/1612014 Task Order 4 - Water System Design 15,000.00 15,000.00 300.00 0.00 12/16/2014 Train for Summer Kick off Event 300.00 300.00 2,006.00 2.006.00 2,006.00 0.00 12/16/2014 Animal Impound Fees 7/1-10/1/2014 776.21 0.00 12/16/2014 Back camera harness 226.21 226.21 686.87 0.00 12/16/2014 Contract Hours - November 2014 588.75 0.00 12/16/2014 Contract Hours - November 2014 98.13 0.00 12/16/2014 Contract Hours - November 2014 Task Type PO # Close POLine # No No No No No No No 0000 0000 0000 0000 0000 0000 0000 Page 1 Invoice # Inv Date 2014-11 12/032014 61)3-495-9500-43150 Contract Services 2014-11 Total: BAKERPAT Total: BATBULBS Batteries Plus Bulbs 032-816406 12/04/2014 101-430-3100-42230 Building Repair Supplies (132-8164(16 Total: BATBULBS Total: BOLTONME Bolton & Menk, Inc 0172278 11117/2014 601-494-9400-43030 Engineering Services 0172278 11/17/2014 602-495-9450-43030 Engineering Services 0172278 Total: (1172279 11/17/2014 601-494-9400-43030 Engineering Services 0172279 Total: 0172280 11/17/2014 602-495-9450-43030 Engineering Services 0172280 Total: BOLTONME Total: BOYER Bover Trucks 911857 1 I/2072014 101 -430-3125-44040 Repairs/Maint Eqpt 911857 Total; BOYER Total: BRAUN Braun Intertec Corporation B015303 11/14/2014 409-480-8000-43030 Engineering Services B015303 11/14/2014 602-495-9450-43030 Engineering Services B015303 Total: B015813 11/21/2014 601-494-9400-43030 Engineering Services B015813 Total: AP - To Be Paid Proof List (12/11/14 - 10:40 AM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 588.75 0,00 1211672014 Contract Hours - November 2014 1.962.50 1,962,50 12.95 0.00 12116/2014 Batteries 94 life alarm 12.95 12.95 3,600.90 0.00 12/16/2014 2013.126 Section 34 Water & Sewer 2.400.60 0.00 12/16/2014 2013.126 Section 34 Water & Sewer 6.001.50 210.00 0.00 12/16/2014 2013.131 Well 4 Connecting Watermain 210,00 27,981.00 0.00 12/16/2014 2(114.131 39th St N- Street & Sewer 27,98 LOO 34,192.50 104.45 0.00 12/16/2014 Bclt, switch, DEF 104.45 104.45 2.373.34 0.00 12/16/2014 39th St N - Street & Sewer 2,374.34 0.00 12/16/2014 39th St N - Street & Sewer 4,747.68 3,460.75 0.00 12/16/2014 LE Ave Trunk WM Improvement 3,460.75 No 0000 No (1000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No (1000 No 000)) Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine BRAUN Total: 8.208.43 C A C Companion Animal Control, LLC 10 10/01/2014 500.00 0.00 12/16/2014 Reissue check 42090 101-420-2700-43150 Contract Services 10 1(1/01/2(114 210,00 0.00 12/16/2014 Reissue check 42090 101 -420-27(10-43160 Impounding 10 10/01/2014 45.00 0.00 12/16/2014 Reissue check 42090 101-420-2700-43160 Impounding 10 Total: 755.00 11 11/01/2014 500.00 0.00 12/16/2014 Animal Control - October 101-420-2700-43150 Contract Services I I 11101/2014 150,00 0.00 12/16/2014 Impoundment 7am--7pm 101-420-2700-43160 Impounding 11 11/01/2014 45.00 0.00 12/16/2014 Impoundment 7pm --7am 101-420-2700-43160 Impounding 11 Total: 695.00 C A C Total: 1,450,00 CAGERBIT C,A.Gerbitz Co,, Inc, 14572 12/04/2014 156.00 0.00 12/16/2014 Panels for Light Up Lake Elmo 204-450-5200-43150 Contract Services 14572 Total: 156.00 CAG ERB IT Total: 156,00 CARDMEMB Cardmernher Service 11202014 11/20/2014 397.95 0,00 12/16/2014 Dog Waste Disposal 101-450-5200-44030 Rcpairs/Maint Imp Not Bldgs 11202014 11120/2014 750.00 0.00 12/16/2014 Trees - Lisbon Lift Station 602-495-9450-42270 Utility System Maint Supplies 11202014 11/20/2014 755,00 0,00 12/16/2014 Pump - Lift Station 602-495-9450-44030 Repairs\Maint Imp Not Bldgs 11202(114 11/20/2014 106,05 0.00 12/16/2014 Hotel for Gas Incident I 01-420-2220-44300 Miscellaneous 11202014 11/20/2014 50,00 0,00 12/16/2014 Bag Fees 101-420-2220-44370 Conferences & Training 11202014 11/20/2014 757.12 0,00 12/16/2014 Hotel 101-420-2220-44370 Conferences & Training 1121)2(114 1 1/2012014 757.12 0.00 12/16/2014 Hotel 101-420-2220-44370 Conferences & Training 11202014 11/20/2014 53.51 0,00 12/16/2014 Holiday 101-420-2220-44300 Miscellaneous AP - To Be Paid Proof List (12/1 1/14 - 10:40 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 11202(114 11/20/2014 24.00 0.00 I 2/16/2014 Postage 101-4101520-44300 Miscellaneous 11202014 11/20/2014 28.99 0.00 12/16/2014 WSJ 101-410-1320-44330 Dues & Subscriptions 11202014 11/20/2014 211.74 0.00 12/16/2014 Oil change and tires 101-420-2400-44040 Repairs/Main t Eqpt 11202014 11/20/2014 47.78 0,00 12/16/2014 Fuel 101-420-2400-42120 Fuel, Oil and Fluids 11202014 11/20/2014 29.00 0.00 12/16/2014 Newspaper 101-410-1320-44330 Dues & Subscriptions 11202014 1 /20/2014 16.02 0.00 12/16/2014 Phone 101-410-1320-43210 Telephone 11202014 11/20/2014 62.08 0„00 12/16/2014 Meals. staff meeting 101-410-1320-44300 Miscellaneous 11202014 11/20/2014 99.00 0.00 12/16/2014 Amazon membership renewal 206-450-5300-42500 Library Collection Maintenance 11202014 11/20/2014 454.32 0.00 12/16/2014 Election meals 101-410-1410-44300 Miscellaneous 11202014 Total: 4,599.68 CARDMEMB Total: 4,599.68 CARQUEST Car Quest Auto Parts 2055-334514 11/18/2014 101-430-3120-42210 Equipment Parts 2055-334514 Total: 7055-335840 12/04/2014 I 01-430-3120-422 I 0 Equipment Parts 2055-335840 Total: CARQUEST Total: 61.54 0.00 12/16/2014 Work Lite, filter 61.54 40.15 0.00 12/16/2014 Belts filter, Toolcat 40.15 101.69 CENTURYL CenturyLink 11192014 11/19/2014 126.99 0.00 12/16/2014 Phone Service - Library 206-450-5300-43210 Telephone 11192014 11/19/2014 38.44 0.00 12/16/2014 Internet - library 706-450-5300-43750 Internet 11192014 Total; 165.43 CENTURYL Total: 165.43 COLDWELL Coldwell Banker Commercial 38861 03/17/2014 186.22 0.00 12/16/2014 HVAC Service 206-450-5300-44011) Repairs/Maint Bldg 38861 Total: 186.22 AP - To Be Paid Proof List (12/11/14 - 10:40 ,AM1 No 0000 No 0000 No 0000 No MOO No 0000 No 0000 No 0000 No 0000 No 0000 No No 0000 0000 No 0000 No 0000 No 0000 Page 4 Invoice # lnv Date 39308 07/10/2014 206-450-5300-44010 Repairs/Maint Bldg 39308 Total: COLDWELL Total: COMCAST Comcast 11/27/2014 101-420-2220-44300 Miscellaneous Total: COMCAST Total: COMPASS Compass Minerals 71255683 11/19/2014 101-430-3125-42290 Sand/Salt 71255683 Total: 71257767 11/21/2014 I 01-430-3125-42290 Sand/Salt 71257767 Total: 71261229 11 /26/2014 101-430-3125-42290 Sand/Salt 71261229 Total: COMPASS Total: CORNELL Cornell Mike 12/10/2(114 101-420-2220-44370 Conferences & Training Total: CORNELL Total: COUNTSUN Country Sun 2466 11/24/2014 204-450-5200-43150 Contract Services 2466 'Foal: COUNTSUN Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # CTYBLOOM City of Bloomington Nov2014 11730/2014 601-494-9400-42270 Utility System Maintenance Nov 2014 Total: AP - To Be Paid Proof List ( 12/1 - 10:40 AM) 25.65 0,00 12/16/2014 HVAC Service 75.65 211.87 7.90 0.00 12/16/2014 Monthly Service 7.90 7,90 8,706,05 0,00 12116/2014 Road Salt 8.706.05 1,741.9I 0.00 12/16/2014 Road Salt 1,741.91 6.784,16 0.00 12/16/2014 Road Salt 6.784,16 17,232.12 86.25 0.00 12/16/2014 Reimburse 2014 VCOS Seminar 86.25 86,25 600.00 0.00 12/16/2014 Trees - Light Up Lake Elmo 600.00 600.00 31.50 0.00 12/16/2014 Bacteria Tests 31.50 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # CTY BLOOM Total: 31,50 CTYOAKDA City of Oakdale 1000460-01 11/30/2014 1,284.13 0,00 12/16/2014 Water Service 11/02-12/01/14 South No 0000 60 I-494-9400-43820 Water Utility Pit 1000460-0 I Total: 1,284,13 CTYOAKDA Total: 1,284.13 CTYROSFV City of Roseville 719527 12/.02/2014 2,635.58 0.00 12/16/2014 It Services No 0000 101-410-1450-43 1 8.0 Information Technology/Web 219527 Total, 2,635,58 219567 12102/2014 87.10 0,00 12/16/2014 Admin - No 0000 101-410-1320-43210 Telephone 219567 12/0212014 13.75 0.00 12/16/2014 Building No 0000 101-420-2400-43210 Telephone 719567 12./02/2014 13,75 0.00 12/16/2014 Communication No 0000 101-410-1450-43210 Telephone 219567 12/02/2014 13.75 0.00 12/16/2014 Engineering No 0000 101-410-193(1-43210 Telephone 219567 12/07/2014 27.50 0.00 12/16/2014 Finance No 0000 101-410-1520-43210 Telephone 219567 12/02/2014 33.15 0.00 12/1672(114 Planning No 0000 101-410-1910-43210 Telephone 219567 12/02/2014 181.75 0.00 12/16/2014 PW No 0000 101-430-3100-43210 Telephone 219567 Total: 375.75 CTYROSEV Total: 3,011.33 DEL APP DcLapp Steve 11/21/2014 107.11 0.00 12/16/2014 Christmas Tree 206-450-5300-44300 Miscellaneous Total: 107.11 DELAPP Total: 107,1 I DONALDSA Donald Salverda & Associates P-1402-5C 11/24/2014 101-410-1320-44350 Books P-1402-5C Total: P-1409-3BC 12/05/2014 101-410-132(1-44380 Staff Development P-1409-3BC Total: AP - To Be Paid Proof List (12/11/14 - 10:40 AM) 201.68 201.68 226.59 226.59 0.00 12/16/2014 Books 0.00 12/16/2014 Books No 0000 No 0000 No 0000 Page 6 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1)ONALDSA Total: 428,27 DPC1NDUS DPC Industries, Inc, 827001235-14 11/06/2014 60 I -494-9400-42160 Chemicals 827001235-14 Total: 827002134-14 11/06/2014 601-494-9400-42160 Chemicals 827002134-14 Total: 827002171-14 I 1/1712014 601-494-9400-42160 Chemicals 827002171-14 Total: DPCINDUS Total: EMERGAUT Emergency Automotive Tech, Inc 23127 09/25/2014 101-420-2220-44040 Repairs/Maint Eqpt 23127 Total: AW 11(1321-7 11/.06/2(114 410-480-8000-45500 Vehicles AW I 10321-7 Total: EMERGAUT Total: 351.00 0.00 12/16/2014 Chlorine 351.00 436.06 0.00 12/16/2(114 Flouride 436.06 633.27 0.00 12/16/2(114 Flouride 633.27 1,420.33 445.00 0.00 12/16/2014 Repair lights on El 445.00 1,813.40 0.00 12/16/2014 Warning Lights - New Pick up 1.813.40 2,258.40 EMERGRES Emergency Response Solutions 3107 12/04/2014 240,00 0.00 12/16/2014 Replace 3 pails of foam I 01-420-2220-44300 Miscellaneous 3107 Total: 240.00 EMERGRES Total: 240.0(1 Enright Enright Robert 12108/2014 I 01-410-1450-43620 Cable Operations Total: Enright Total: 55.00 0.00 12/16/2014 Cable Operations Planning Committee 55.00 55.00 FASTENAL Fastenal Company: MNOAK8204 11/06/2014 52.51 0.00 12/16/2014 Hardware 101-430-3125-42210 Equipment Parts M NOAK 8204 Total: 52.51 MNOAK8283 11/1712014 18.83 0.00 12/16/2014 Hardware 101-430-3125-42210 Equipment Parts AP - To Be Paid Proof List (12/11/14 - 10:40 .AM) *Pt No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 7 Invoice # Inv Date MNOAK8283 Total: FASTENAL Total: GEISLING Geislinger & Sons, INC Pay Request 3 12/05/2014 6(12-495-945(1-43030 Engineering Services Pay Request 3 12/05/2014 601 -494-9400-43030 Engineering Services Pay Request 3 12/05/2014 409-480-8000-43030 Engineering Services Pay Request 3 Total: GEISLING Total: GIBSONJU Gibson Judy 11/25/2014 206-450-5300-44300 Miscellaneous 11/25/2014 206-450-5300-44300 Miscellaneous Total: GI BSONJU Total: GKSERVIC G&K Services 1182608504 11/17/2014 101-430-3100-44170 Uniforms 1182608504 Total: 11 82619759 11/24/2014 101-430-3100-44170 Uniforms 1182619759 Total: 1182631121 12/01/2014 101-430-3100-44170 Uniforms 1182631121 Total: 1182642494 12/08/2014 101-430-3100-44170 Uniforms 1182642494 Total: GKSERVIC Total: GRAINGER Grainger 9603555500 11/24/2014 101-420-2220-44040 Rcpairs/M aint Eqpt 9603555500 Total: AP - To Bc Paid Proof List 02/11/14 - 10:40 AM) Amount Quantity Pmt Date Description 18.83 71.34 78,423,45 72,856.45 122,443.97 273.723.87 273,723.87 82.85 66.98 149.83 149,83 36,76 36.76 36.76 36,76 38.32 38.32 38.06 38.06 149.90 21.97 21.97 Reference 0.00 12/16/2014 2014-131 39th Street 0.00 12/16/2014 2014-131 39th Street 0.00 12/16/2014 2014-131 39th Street - Street & Sewer - Street & Sewer - Street & Sewer 0.00 12/16/2014 Food for volunteer training 0.00 12/16/2014 Flowers for patron in hospital 0.00 12/16/2014 Uniforms 0.00 12/16/2014 Uniforms 0.00 12/16/2014 Uniforms 0.00 12/16/2014 Uniforms 0.00 12/16/2014 Repair Jaws Task Type PO # Close POLine # No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 8 invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine GRAINGER Total: 21.97 11 & L H & L Mesabi Corp 92086 11/26/2014 2,285,00 0,00 12/16/2014 Plow Blades 101-430-3125-44(14(1 Repairs/Maint Eqpt 92086 Total: 2,285.00 H & L Total: 2,285.00 HACH HACH Company 9(118689 09/09/2014 420.77 0.00 12/16/2014 Lab Test Supplies 601-494-9400-421 60 Chemicals 9(118689 Total: 420.77 FIACH Total: 420.77 HARDDRIV Hardrives, Inc. Pay No 4 11/30/2014 102,072.29 0.00 12/16/2014 2013.135 2014 Street Improvements 409-480-8000-43030 Engineering Services Pay No 4 Total: 102,072.29 HARDDRIV Total: 102,072.29 HUNTELEC Hunt Electric 12102/7014 43.50 0.00 12/16/2014 Refund electrical Permit 767 Mendel 101-000-0000-11500 Accounts Receivable Ave Total: 43,50 HUNTELEC Total: 43,50 IMPERIAL Imperial Homes 11/25/2014 4,950.00 0.00 12/16/2014 Escrow 2014-96 9819 Whistling Valley 803-000-0000-22900 Deposits Payable Total: 4,950,00 IMPERIAL Total: 4,950.00 JANIKING Jani-King of Minnesota, Inc MIN12140440 12.'01/2(114 326.00 0.00 12/16/2014 Janitorial Services - December 101-410-1940-44010 Repairs/Maint Contractual Bldg M1N12140440 Total: 326.00 JANIKING Total: 326,00 AP - To Be Paid Proof List (12/11114 - 10:40 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 9 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO Close POLine # JOHNSON& Johnson & Turner Attorneys 39297 12/05/2(114 4,512.50 0.00 12/16/2014 Prosecution 101-420-2150-43045 Attorney Criminal 39297 Total: 4,512.50 39459 12/05/2014 84,50 0.00 12/16/2014 39th Street 409-480-8000-43040 Legal Services 39459 Total: 84.50 39460 12105/2014 60.00 0.00 12/16/2014 Wildflower 803-000-0000-22910 Developer Payments 39460 Total: 60.00 39462 12/05/2014 93.00 0.00 12/16/2014 Burgess Matter 101-410-1320-43040 Legal Services 39462 Total: 93.00 39463 12/05/2014 13.00 0.00 12/16/2014 Library 206-45(1-5300-43040 Legal Services 39463 12/05/2014 30,00 0,00 12/16/2014 Hans Hagen 803-000-0000-22910 Developer Payments 39463 Total: 43.00 39598 12/05/2014 3,199,00 0.00 12/16/2014 Civil 101-410-1320-43040 Legal Services 39598 Total: 3,199.00 39599 12/05/2014 790,00 0.00 12/16/2014 Hunters Crossing 803-000-0000-22910 Developer Payments 39599 Total; 790,00 JOHNSON& Total: 8,782.00 katht'uel Kath Fuel Oil Service Co 488204 1 I/18/2014 2,615.23 0.00 12/16/2014 Fuel 101-430-3120-42120 Fuel, Oil and Fluids 488204 Total: 2,615.2.3 488207 11/18/2014 2,197.54 0.00 12/16/2014 Fucl 101-430-3120-42120 Fuel, Oil and Fluids 488207 Total: 2,197.54 4883007 11/19/2014 682.84 0,00 12/16/2014 Fuel 101-430-3120-42120 Fucl. Oil and Fluids 4883007 Total; 682.84 kathfucl Total: 5.495.61 Landscap Landscape Architecture, Inc Task I - 3rd py 12/05/2014 803-000-0000-22910 Developer Payments Task 1 - 3rd py Total: Task order 4 1/10//014 803-000-0000-22910 Developer Payments AP - To Be Paid Proo'List (12/11/14 - (0:40 AM) 780.00 0.00 12/16/2014 Savonna 1st addition 780.00 520.00 0,00 12/16/2014 Easton Village No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 10 Invoice # Task Order 6 803-000-0000-229 I 0 Task Order 8 803-000-0000-2 291 0 In Date Task order 4 Total: 12/02/2014 Developer Payments Task Order 6 Total: 12/05/2014 Developer Payments Task Order 8 Total: Landscap Total: LANG RON Ron's Inspection Services, LLC 7 12/04/2014 1(11-420-2400-43150 Inspector Contract Services 7 12/04/2014 101-420-2400-43310 Mileage 7 Total; LANG RON Total: LARSON Larson Diesel Service, Corp 1411(13(122 11/03/2014 101-430-3120-44040 Repairs/Maint Eqpt 141103022 Total: LARSON Total: LEAGMN League of 20527.3 101-000-0000-15500 205442 I 01-000-0000-15500 205477 ID! -000-0000-15500 205478 101-000-0000-15500 205478 I 01 -000-0000-15500 MN Cities 12/(11/2014 Prepaid Items 205273 Total: 12/(19,12(114 Prepaid Items 205442 Total: 12/10/2014 Prepaid Items 205477 Total: 12/10/2014 Prepaid Items 12/1072014 Prepaid Items 205478 Total: LEAGMN Total: AP - To Be Paid Proof List ((2/11/14 - 10:40 AM) Amount Quantity Pmt Date Description Reference 520.00 260.00 260,00 585.00 585,00 7,145.00 0,00 12/16/2014 Kwik Trip 0.00 12116/2014 Savonna 2nd Addition 1.290,50 0.00 12/16/2014 Building Inspector Services 188.72 0.00 12/16/2014 Building Inspector Mileage 1,479.22 1.479.22 4,781,22 0,00 12/16/2014 DOT and repairs 98-2 4,281.22 4,281.22 225,00 0.00 12/16/2014 Mike Pearson - Conference 315„00 0,00 12/16/2014 Jill Lundgren 315,00 0.00 12/16/2014 Julie Flitlet 0.00 12/16/2014 Alyssa Macloed 225.00 315.00 315,0(1 225.00 225.00 450.00 1,305,00 0,00 12/16/2014 Nick Johnson Task Type PO # Close POLine No No No No 0000 0000 0000 0000 001)0 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Inv Date LEOIL Lake Elmo Oil. Inc. 5094591 11/30/2014 101-430-3120-42120 Fuel. Oil and Fluids 5094591 Total: LEOIL Total: Lillie Newspapers Inc, Lillie Suburban 007148 11/28/2014 I01-410-1450-43510 Public Notices 007148 Total: Acct 007148 10/31/2014 101-410-1450-43510 Public Notices Acct 007148 10/31/2014 101-410-1450-43510 Public Notices Acct 007148 10/31/2014 101-410-1450-43510 Public Notices Ace007148 10/31/2014 101-410-1450-43510 Public Notices Acct 007148 10/31/2014 101-410-1450-43510 Public Notices Acct 007148 Total: Lillie Total: LMCIT League of MN Cities lns. Trust C0034053 12/05/21_114 101-420-2220-45500 Vehicle C0034053 Total: LMCIT Total: MAI„.MQ Malmquist Greg 12/1012014 101-420-222(1-44370 Conferences & Training 'Iota]: MALMQ Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 49,21 0.00 12/16/2014 Fuel 49.21 49,21 26.40 0.00 12/16/2014 Notice - Hans Hagen 26,40 90.30 0.00 12/16/2014 Advertisement for Bids 17.60 0.00 12/16/2014 Accuracy Test 30.10 0.00 12/16/2014 City Election 17.60 0.00 12/16/2014 Redevelopement Plan 15A0 0.00 12/16/2(114 Hearing - EDA 171.00 197.40 260.73 0.00 12/16/2014 Deductible - Accident Claim 260.73 260.73 No 0000 No MOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 175,74 0,00 12/16/2014 VCOS Conference I 1/05-11/09/2014 No 0000 175.74 175,74 MARONEYS Maroncy's Sanitation. Inc 554976 12/02/2014 109.78 0.00 12/16/2014 Ciity Hall 101-410-1940-43840 Refuse 554976 12/02/2014 48.30 0.00 12/16/2(114 Fire 101-420-2220-43840 Refuse 554976 12/02/2014 210.63 0.00 12/16/2014 PW 101-430-3100-43840 Refuse AP - To Be Paid Proof List (12/11/14 - 10:40 AM) No 0000 No 0000 No 0000 Page 12 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task 554976 12/02/2014 2 10.63 0.00 12/16/2014 Fire 101-420-2220-43840 Refuse 554976 12102/2014 48.67 0.00 12/16/2014 Library 206-450-5300-43840 Refuse 554976 Total: 628.01 NI ARON EYS Total: 628.01 MENARDSO Menards - Oakdale 61 960 11/25/2014 26.51 0,00 12/16/2014 Shop supplies 101-450-5200-42230 Building Repair Supplies 61960 Total: 26.51 62337 11/30/2014 251.06 0,00 12/16/2014 Pole shed garage door opener 101-450-5200-42230 Building Repair Supplies 62337 Total: 251.06 62492 12/02/2014 2079,0.00 12/16/2014 Garbage hags 101-450-5200-44300 Miscellaneous 62492 Total: 20.79 62510 12/02/2014 113,70 0.00 12/16/2014 Holiday light cords 101-450-5200-44300 Miscellaneous 62510 Total: 113.70 62691 12/04/2014 69.40 0.00 12/16/2014 Hockey Board Posts 101-450-5200-44030 Repairs/Maint Irnp Not Bldgs 62691 Total: 69.40 62747 12/04/20 14 70.13 0.00 12/16/2014 Shop supplies 101-450-5200-42230 Building Repair Supplies 62747 Total: 70.13 62780 1/./05/2014 155.44 0.00 12/16/2014 Misc pipe fittings nd supplies 601-494-9400-42270 Utility System Maintenance 62780 Total: 155,44 62958 12/06/2014 138,74 0.00 12/16/2014 Electrical Repair supplies 101-430-3100-42150 Shop Materials 62958 Total: 138.74 MENARDSO Total: 845,77 METCOU !Metropolitan Council 1039204 12/02/2014 1,466.00 0.00 12/16/2014 January 2015 Wastewater Service 101-000-0000-15500 Prepaid Items 1039204 Total: 1.466.00 METCOU Total: 1.466.00 MINITEX Minitex 86229 11/04/2014 110.00 0.00 12/16/2014 Library Bar codes 206-450-5300-42500 Library Collection Maintenance AP - To Be Paid Proof List (12111/14 - 10:40 AM) Type PO # Close POLinc # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 86229 Total: 110.00 MINITEX Total: 110.00 NCPERS 566200-NCPERS Minnesota 5662414 11/20/2014 101-000-0000-21708 Other Benefits 5662414 Total: NCPERS Total: NIEBUR Niebur Tractor & Equipment 01-38498 12/05/2014 101-450-5200-42210 Equipment Parts 01-38498 Total: NIEBUR Total: NNATGAS Northern Natural Gas 12/03/2014 803-000-0000-22900 Deposits Payable Total: NNATGAS Total: NORTFITOO Blue Tarp Financial 561044171 11/26/2014 101-450-5200-42210 Equipment Parts 561044171 Total: NORTHTOO Total: 160.00 0.00 12/1612014 December Premium 160.00 160.00 412.14 0.00 12/16/2014 Kahota parts 412.14 412,14 5,000,00 0,00 12/16/2014 Refund Escrow - ROW Permit 5 , 000,00 5.000 00 447.16 0.00 12/16/2014 XC Ski Groomer accessories 447.16 447.16 ONECALL Gopher State One Call 128525 11/30/2014 100.15 0.00 12/16/2014 FTP Tickets - November 101-430-3100-43150 Contract Services 128525 Total: 100.15 ONECALL Total: 100.15 PIONEERP Pioneer Press 1114520397 11/30/2014 101-410-1450-43510 Public Notices 1114520397 Total: PIONEERP Total: AP - To Be Paid Proof List ((2/11/14 - 10:40 AM) 2)2.60 0.00 12/16/2014 Public Hearing 11/25/14 212.60 212.60 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 14 Invoice # Inv Date POSTOFFI Postmaster 12/11/2014 101-4 I 0-1450-43090 Newsletter Total: POSTOFFI Total: PROQU EST ProQuest 70312886 11/22/2014 206-450-5300-42500 Library Collection Maintenance 70312886 Total: PROQUEST Total: S&T S&T Office Products, Inc. 010R5096 1 I/21/2014 101-410-1320-42000 Office Supplies 01QR5096 11/21/2014 101-410-1910-420(1(1 Office Supplies 0 I QR5096 Total: II I QS0485 12/05/2014 101-410-1320-42000 Office Supplies 0 I QS0485 12/05/2014 101-410-1910-42000 Office Supplies 01QS0485 12/05/2014 101-420-2220-42000 Office Supplies 01 QS0485 12/05/2014 101-410-1110-44300 Miscellaneous 01QS0485 Total: S&T Total: SAFEFAST Safe -Fast, Inc. 146566 11/17/2014 I (11-430-3100-44300 Miscellaneous 146566 Total: SAFEFAST Total: SW/WC SW/WC Service Cooperatives C1210-20 7 I 1 /24/2014 I 01-000-0000-15500 Prepaid Items C1210-20 7 Total: SW/WC Total: AP - To Be Paid Proof List (12/1114 - 10:40 AM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POI.ine 560.81 0.00 12/16/2014 Newsletter postage 560.81 560.81 1.130.00 0.00 12/16/2014 Subscription - ancestry.com 1,130.00 1,130.00 206.5(1 0,00 12/16/2014 Admin 106.25 0.00 12/16/2014 Planning 312.75 10.44 0.00 12/16/2014 Admin 2028.0.00 12/16/2014 P Lanning 13.92 0.00 12/16/2014 Fire 34.55 0,00 12/16/2014 Misc Council 79.19 391.94 71.20 0.00 12/16/2014 Gloves - winter 71,20 71.20 21,405.00 0.00 12/16/2014 January Premium 21,405.00 21,405.00 No MOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Pave 15 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # TITAN Titan Machinery 4590610GP 09/1212014 217.44 0.00 12/16/2014 Control Module - hack hoe I 01-430-3125-44(14(1 Repairs/Maint Eqpt 4590610GP Total: 217.44 5163210 GP 12/0812014 224.61 0.00 12116/2014 Back Hoe Parts 101-430-3125-44040 Repairs/Maint Eqpt 5163210 GP Total: 224.61 TITAN Total: 442.05 TOOLGUY The Tool Guv. LLC 287 12/09/2014 267.23 0.00 12/16/2014 Tools I 01-430-3100-42400 Small Tools & Minor Equipment 287 Total: 267.23 TOOLGUY Total: 267.23 TOWNCTRY Town & Country Cleaning Co 1214187 12/01/2014 206-450-5300-44010 Repairs/Maint Bldg 1214187 Total: TOWNCTRY Total: 215.00 0,00 12/16/2014 December 2014 Cleaning Services 215.00 215.00 TRISTATE Tri State Bobcat, Inc. T42284 1112512014 202,84 0.00 12/16/2014 Toolcat parts 101-450-5200-42210 Equipment Parts T42284 Total: 202.84 TRISTATE Total: 202.84 TRKUTI Truck Utilities Inc. 276834 I I/03/2014 91.91 0.00 12/16/2014 Hyd Hosc fitting plow maker I 01-430-3125-4404(1 RepairsiMaint Eqpt 276834 Total: 91.91 277556 12/01/2014 48.02 0,00 12/16/2014 Hyd Hose fittings 101-430-3120-42210 Equipment Parts 277556 Total: 48.02 TRKUTI Total: 139.93 VALLEYTR Valley Trophy Inc. 45923 11/2512014 41.57 0.00 12/16/2014 Plaques for program 206-450-5300-42500 Library Collection Maintenance 45923 Total: 41.57 AP - To Bc Paid Proof List (12/11/14 - 10:40 AM) No 00(10 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 16 Invoke # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # VALLEYTR Total: 41.57 VBOOKS Valley Bookseller 11/02/2014 206-450-5300-42500 Library Collection Maintenance Total: VBOOKS Total: 271,80 0.00 12/16/2014 20 hook copies 271.80 271,80 WASH-REC Washington County 1231323 12/01/2014 46,00 0.00 12/16/2(114 Durand 101-410-1320-42030 Printed Forms 1231323 Total: 46.00 4007228 12/01/2(114 46.00 0.00 12/16/2014 Metzger 101-410-1320-4203(1 Printed Forms 4007228 Total: 46.00 4007229 12/01/2014 46.00 0,00 12/16/2014 Lake Elmo City 101-410-1320-42030 Printed Forms 4007229 Total: 46,00 WASH-REC Total: 138.00 WHEATON Wheaton Joseph 20141130 11/30/2014 I 01-000-0000-2002 Electrical Permit Fees Payable 20141130 Total: WHEATON Total: 1,348,24 0.00 12/16/2014 Electrical Inspection - November 2014 1.348.24 1,348.24 Whiteani White Anita 17/0717014 55_00 0,00 12/16/2014 Cable Operation - CC meeting 101-410-1450-43620 Cahle Operations 12/02/2014 25.00 0,00 12/16/2014 Cable Operation - Bonus 101-410-1450-43620 Cable Operations Total: 80.00 Whiteani Total: 80.00 XCEL Xcel Energy 12.03.2014 12/03/2014 101-450-5200-43810 Electric Utility 12_03,2014 12/03/2014 602-495-9450-43810 Electric Utility 12,03,2014 12/0372014 101-430-3160-43810 Street Lighting 56.44 0.00 12/16/2014 Legion Park 66.66 0.00 12/16/2014 Lift Station 32.34 0.00 12/16/2014 Traffic Lights AP - To Be Paid Proof List (12/11/14 - 10:40 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 17 Invoice # Inv Date 12.03.2014 12/(13/2014 101-430-3160-43810 Street Lighting 17.03.2014 12/03/2014 101-420-2220-4381 0 Electric Utility 12.03.2014 12/03/2014 101-410-1940-43810 Electric Utility 12.03.2014 12/03/2014 101-430-3160-43810 Street Lighting 12.03.2014 12/03/2014 I 01-410-1940-43810 Electric Utility 12.03.2014 12/03(2014 101-450-5200-43810 Electric Utility 12.03.2014 12/03/2014 101-450-5200-43810 Electric Utility 17.03.7014 12/03/2014 101-450-5200-43810 Electric Utility 12.03.2014 12/03/2014 601-494-9400-43810 Electric Utility 12.03.2014 12103/2014 101-430-3160-43810 Street Lighting 12.03.2(114 12/03/2014 101-450-5200-43810 Electric Utility 12.03.2014 12/03/2014 602-495-9450-43810 Electric Utility 12.03,2014 12/0312014 602-495-9450-43810 Electric Utility 12.03.2014 12103/2014 101-420-2220-43810 Electric Utility 12.03.2014 12/03/7014 101-450-5200-43810 Electric Utility 12.03.2014 12/03/2014 101-430-3160-43810 Street Lighting 12.03.2014 12/03/2014 101-430-3160-43810 Street Lighting 12.03.2014 12/03/2014 101-450-5200-43810 Electric Utility 12.03.2014 12/012014 101-450-5200-43810 Electric Utility 12.03,2014 12/0312014 101-430-3100-43810 Electric Utility 12.03.2014 12/(13/2014 601-494-9400-43810 Electric Utility 12.03.2014 12/03/2014 101-430-3160-43810 Street lighting AP - To Be Paid Proof List (12/11/14 - 10:40 AM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POI # 29.30 787.85 319.64 31.70 577.55 14.25 119.81 23.04 1,466.58 44.70 161.43 22.18 17,40 535,31 224.91 1,889.51 28.62 14,78 32.03 1,326.80 102.37 12.75 0.00 12/16/2014 Street Lights 0.00 12/16/2014 Firc Station 2 0.00 12/16/2014 0.00 12/16/2014 0,00 12/16/2014 0.00 12/16/2014 City Hall Traffic Lights City Hall Tennis Courts 0.00 12/16/2014 Park Bldg 0,00 12/16/2014 Pebble Park 0.00 12/16/2014 Wells 1 and 2 0.00 12/16/2014 Traffic Lights 0.00 12/16/2014 Arts Center 0.00 12/16/2014 Lift Station 0.00 12/16/2014 Lift Station 0.00 12/16/2014 Fire Station 1 0.00 12/16/2014 0,00 12/16/2014 0.00 12/16/2014 Legion park Street lights Traffic 0,00 12116/2014 VFW Balltields 0.00 12/16/2014 VFW Ball fields 0.00 12/16/2014 Public Works 0.00 12/16/2014 Water tower 2 0,00 12/16/2014 Speed Sign No 0000 No MOO No 0000 No 0000 No MOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No WOO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 18 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 11.03.2014 12/03,2014 610.35 0,00 12/16/2014 Library 206-450-5300-43810 Electric Utility 12.03,20 I 4 12/03/2014 243,48 0,00 12/16/2014 New Lift Station 602-495-9450-43810 Electric Utility 12.03.2014 12/03/2014 133.09 0,00 12/16/2014 Pumphousc 601-494-9400-43810 Electric Utility 12.03.2014 I 2/03/2014 13.89 0.00 12/16/2014 Gates Sunfish Park 101-450-5200-43810 Electric Utility 12.03.2014 12/03/2014 533.40 0.00 12/16/2014 Pumphousc 61)1-494-940(1-43810 Electric Utility 12.03.2014 Total: 9,472,16 XCEL Total: 9.472.16 Report Total: 549,405.25 AP - To Be Paid Proof List (12/11/14 - 10:40 AM) No 0000 No 0000 No 0000 No 0000 No 0000 Page 19 ciTy oi; LAKE ELM() AGENDA ITEM: November 2014 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee T DATE: December 16, 2014 CONSENT ITEM# 4 SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation.......................... ...... ................City Administrator Questions from Council to Staff........................... ....... ..... Mayor Facilitates Call for Motion .................................................... ....... Mayor & City Council Discussion Mayor & City Council Action on Motion..................... ..... ..... ...... .........„... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the November 2014 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of November 2014 reflecting the monthly and year to date detail, comparing the actual results to the 2014 Budget. -- page 1 -- City Council Meeting [Consent Agenda item 41 December 16, 2014 GENERAL FUND: The most significant budget to actual variances are highlighted below: Revenues: • Building Permit revenue for the month was 96% above budget bringing the year to date results to 26% better than budget. This was primarily due to 10 new home starts in November (6 in the new development areas) as well as the two large commercial projects which were permitted in September and not included in the 2014 budget. With the spike in new home starts in November, the year to date new home starts is at 3 I compared to 33 in 2013 and 29 in 2012. • ROW permit revenue for the month was above budget by $4.2k for the month bringing the year to date to $19.2k above budget. This is a result in the increased development activity and the need for the service providers to do work in the right of ways. • Miscellaneous state grant revenues are above budget by $10k for the month due to the receipt of grant proceeds to fund AUAR work. Zoning and subdivision fees are above budget for the month by $4.2k due to the budget assuming there would be no zoning exceptions requested in the month of November. In November there was a developer exception requested resulting in revenue for the month bringing the year to date to $22.5k ahead of budget on a year to date basis. • Plan check fees for the month are 200% above budget due to the 10 new homes mentioned earlier. This brings the year to date results to 56% better than budget. • In the month of November there was a pipeline fire which was billable to the company involved. As a result of this and one other billable incident, $9k in billable fire expenses have been recovered. Expenses: Most departments were at or below budget for the month due to the on -going diligent management of expenditures to the bottom line. A few items to note: • Administration — General administration legal expenses continue to be under budget for the month by $2.6k resulting at year to date expenses being $21.2k below budget. This is a result of minimal litigation activity, the majority of the legal expenses being recoverable through developer offset of escrows, as well as utilization of our City Clerk where possible to assist to save costs. • Administration — Information technology ($7.7k) and rent expenses ($2.5k) were above budget for the since no expense was budgeted. The City Council approved the Administration department moving in to new office space and these costs were part of that proposal. • Elections — Although the PT salaries for the election judges were above the amount budgeted for November, the year to date salaries are $2.4k better than budget. -- page 2 -- City Council Meeting [Consent Agenda Item 4J December 16. 2014 • Building Inspection — Inspector contract services are slightly above budget for the month due to support being needed due to the number of building permits being submitted in the new development areas as well as the continued work on the two large commercial projects which began in September. • Public Works — The part time salaries are $ilk higher than budget for the month due to all salaries being budgeted in the full time salary line item. On a year to date basis, the sum of the two salary expense lines are above budget due to the extra costs for snow removal as well as the summer focus on street repairs. • Public Works — The street maintenance material cost for the month were $6.3k above budget due to the purchase of asphalt to be used in the street repair initiative. LIBRARY FUND: Revenues: • Rental income is slightly above budget for the month due to the timing of the receipt of rental payments. On a year to date basis, the rental income is slightly below budget due to the library deciding to no longer rent out one of the previous rental offices due to needing the space. Expenses: • Library Collection Maintenance (books, dvel's and other library service items) is above budget for the month and slightly above budget on a year to date basis due to an active push to expand resource materials at the library for patron use. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached November Financial Report. ATTACHMENT: 1. November Financial Reports -- page 3 -- Citv f LAC Eli00 2014 H., Month Budget to Actual Comrarati For the month endine Nos ember 30. 2014 101-General Fund Summary E3Y.P.,Marirnent I Full Year MONTH Variance ($1 Variance i°/./ YID sri.ina, (Si 'Variance ("So DEVI' 410 GEN'L Gt)IPT BUDGET BUDGET ACTUA 1 BUDGET Month 2014 `Nr, to date YTD ACTUAL YID YID YTO Month Month Month REVENUE. Total Revenue 33113,535.00 56,84.4 18,4004111 199,881131 171,480,31 603.80% 1,893,170.58 2.124,497,93 231327.15 12.22./0 EXPENSE Total Mayor & Council 45,269.32 46.75% 13,902.66 0.00 13,902,66 1110.00% 44,86932 21.162.34 23,706.98 52.84 °,6 Total Administration 396,538.62 89.00% 27,442,70 34.097.75 (6,655,05) -24.15% 362,845,86 387,009,51 (24.163.65) -6.66% Total Elections 13,350.00 41.59% 3.025,00 3,868.19 (843.)9) -27.87% 1335(1.00 9,420_20 3,929,80 29,44 % Total Communications 79,129.53 97.60% 5,703,45 5,048,56 654,89 1 L48% 71,4111.05 82,281.20 (10,880.15) -15.24% Tool Finance 156,285.12 87.04./6 9,710,24 11.501.06 (1,790,82) -18.44% 146,274.88 147.530.60 (1,255.72) -0..86% Total Planning & Zoning 273.059.23 77.511% 20,158.41 19,153,07 1,005,34 4.99% 249,500.82 230,766,27 18,734.55 7.51% Total Engineering Services 48,0081.00 68.93% 4,000.1111 3,500.00 500.00 12,50% 44.1100,00 36,586.02 7,413.98 16,85% Total City Hall 27,133.16 81.00% 1,233.32 2,277.99 (44.67) -2,00% 24,849.84 24,255.67 594,17 239% Total General Government 1,038,764,98 82.75°6 86.175.78 79,446,62 6,729.16 7.81% 957,091.77 939.9(1.81 18,079.96 1.89% DEP r 4211- PUBLIC' S AF El 1 I tool Police 500,1100.00 51.19% 11.00 0,00 0.00 0,00% 250,000,00 255.94653 (5.946.51) -2.384/. Total Prosecution 51,000,00 79,98% 4,250.00 4.512.50 (262,50) -6.18% 46,750.00 45301,25 1,448.75 3.10% Total Fire 399.655.82 83.9496 27,940.97 21,584.25 6,356,72 22.75% 368.264.10 356,550,34 11.713.76 3,1896 Total Eire Relief 37,323,50 143.20% 0.00 0,00 0.00 00096 37323.50 53,446.01 (16.122.51) -43.20% Total Building Inspections 157,601,95 83.45% 11.877.24 10,798.75 1,078.49 9,0896 145,711.11 142313.84 3.397.27 23396 Total Emergency Communications 5,800.00 58.16% 0.00 0,00 0.00 0.110% 5,800,00 3,373.08 2,426.92 41.8496 Total Animal Control 6,282.08 90,40% 500,00 833.21 (.333.2)) -66.6491, 5,732,13 6.512.21 (780.13) -13.6196 Total Public Safety 1,157.66335 713796 44868,21 37,72/3.71 6,839.50 15.35% 859,580.79 863443.26 (3.862.47) -11.45% Summary_ 1 BUDGET DEVI 430 - PUBLIC WORKS Month MONTH YID ACTUAL Variance (5) Variance I 9.0 BUDGET ACTUAL Variance (51 Variance ('01 Month Month Month 'al) YID YTO Total Public Works 386,269.42 86.55'i. 27,658.91 23,169.17 4.489,74 16.21% 358.560,71 357,497.27 1,063,44 0.305) Total Slreet5 16i11141.06 252.57% 1,600.110 11,327.91 (9,727.91) -607.99% 15,500.00 53,759.92 (38-259.92) -246.845), Total lee 4, Snow Removal 96,000.00 65.40% 13,500.00 515.27 12,984.73 96,180'. 79,500,00 63,493,13 16,006.87 20.13% Total Street Lighting 28,800.00 64.25% 2.400.110 2,040.29 359,71 14.995) 26.400.00 20.545.56 5.854.44 22,18°4 Total Recycling 7.400.00 70.60% too (Imo (Lon 0.00% 7,400.00 5.224,43 2,175.57 29.40% Total Tree Program 5.0011.00 107.1/05) 0.00 0,00 0.00 0.00% 6,250,00 5,350,00 900.00 14.40% Total Public Works 540.269,42 86,775) 45,158.91 37,052.64 8,106,27 17.95% 493,61(1.71 505,870.31 ((2,259,60) -2,485); DEPT 450 - CULTURE. RECREATION Total Parks 4, Recreation 2116.836.63 85.26% 15,875.1)5 12,771.78 3,103.27 19.55% 200,116.88 189,112,14 11.004,74 5.50% GRAND TO 141. 4,1.1 EXPENSES 2.943.535,00 79.195) 191.777.95 166.999.75 24,778.241 12.92% 2,510.400,15 2,497,437.52 12.962.63 52„005). SUB TOTAL NET INC 0% F.R EXP 360,000.00 .112.875) ((63,377.95) 32,880.56 146,702.11 -89,795) (6(7,229.57) (372,939,59) 244,289.98 -39.58% DEPT 460 -CO7,1P AD,1 0.00 0.410% it 00 0.00 0.00 0.005) ()Am 0 00 0 On 0.1)0% DEPT 490 - CONTINGENCY FUND 0.00 0.00% 0,00 0 00 0.00 0 00% 0 00 0 00 0 00 rR ANS TO CITY PROJ FUND (STREETS) 160.000.00 0.00% 0,00 0,00 0 iiii 0.005) 0.00 0.00 0,00 0 00% DEPT 493 - 0'1H FINANCING 200,000,00 0.005) 0.00 0.00 0 00 0 00% 0.00 0.00 0 is) 0 (10% GR4NT) TOTAL ALL DEPTS 3,303.535.00 70.565). 91,777.95 166.999.75 24,778.20 12.925) 2310,400,15 2,497,437,52 62.63 0.525) Net Income 6i,er proses 0,00 % ((63,377.95) 32,880.56 (96,258,51 120.13% (617.229.571 (372.939.59t 244,289.98 39,58% Summary.? ciiv of I al, 2_014 v NA0r0I0 110,100010 Actiml 1 'ompar000.0 For the month Cluiine Noveinbcr 30. 2014 i 0 I -Ge IIC al Find 10,001 ftv Darwinism!, 1/b1PT 410 - Gov' II REVENUE 1 wren( Ad Nialor001 1301in4ncu1 Ad Valor001"1.4,,, Nlobilv Hoint51,. 100001 Disparities Penults Inirren on I iquor 10000100 150040h4u10, Liccn_so ciiint001Conh00ior 100ns0 1 o11tr0ct0r licen00 fllacktoppiiig Contractor Liccnsc 141091175. Pcernio- Building RiLinsp0-0( Healing. Pcnnits Plumhin0 Pcnnits- Seiwer 00nolls 0000011 Liceniic Iltility Pennits iR0001 Bunting Pennii Yla0s00e theraryLiren000 Ulccirical Permit 110,1%.51.1{1 Aid 015A.Mainloianc0 Mato Firc PER A 1101 Gravel T0s 11i-cycling Gram Nils, Mate 11r0niSur0har00100) .11110 Franchise. Revenue Zoning Se Sahli) 0000 11000 010n Clic01. F000 Sale of Citpics. Rooks Map, Assemnirol Scm0hes ('loan lip liar, )poral ton 44,04,120,:crron( Foso Misti0llaneoti, Permit: Fire Billablc Revcnue 51 sc,e1L1n,.;04L4 Itc00nuc Internal Charge,. Intere-m flamingo Domminns. Toni' Rryenne Pull l'cat IDGET 1-0111.00E1 .7014 io dale Month 2,565.1100.00 20.000.00 8,000,011 120,000.00 5.180.00 3,000.00 0,00 195.00 6.050.110 13011 170,5011,00 0,00 15,000.00 9,000.00 480.00 1,901,00 11)100.00 3.350.00 100,00 0.00 0.011 98,1122.0n 41,500.00 2,749,00 0,00 15,500.00 1,150,00 42.152.00 1.250,00 82,000.00 206.00 1,285.00 3,000,110 1,9500(1 48,000.00 0,00 0.00 2.400.00 1.600.00 20.00000 0.00 I 3.303,535.00 4.5.467/S 37,,76./n 71.0204 7537% 7.23% 0.00% 100.00% 61361% 115.34% 11.00% 115.15% 100.00% 132,08% 185.64% PAO% 129.01% 250.66% 49,25% 133-3304 100.00•./. 0.00.% 40000% 128.79% 50.00% 0.00% 100.00% 1404.10% 97.(1890. 1879.28% 144.94% 137.74110, 82-88% 75.93% 19.68°4 87.43% 0.0001. 0.00% 4931.68% 49.75% 53.760'. 100,00% 6431% 0.00 (1011 0.00 0381 0,00 0.00 0.00 0,00 500.00 0010 15,000.00 0.01) 1,300310 500,00 0,00 50010 1,0110,01) 150,110 0.00 0 (0) 000 0.0(1 000 0-00 0.00 0.00 0.11(1 0.00 (Lilt) 0.00 100.00 0.00 0.10 3.5(y0.00 11.101 0,00 :00,00 100,00 0,00 0.00 28,400.00 12116111014 N1ON111 VT D Al°111 AL Viv(ancc (5) Valiancc (%) BUDGET ACTUAL VimAncc (S ) Month Month Month V1 D YTO YID 0,00 0.00 011005 1,282.500,00 1,163956.51 D16343,49) 0.00 (,,00 0,00% i 000600 7,551.51 12,440,471 0.00 0,00 n 00% 4,000.00 5.753.04 1,753.64 000 0 GO 00005 60,00000 n0.444,1 7 30,444 17 01,110 0.101 0.9005 2.500.00 374.52 (2,215,401 0.00 0.00 0.0(105 3.000.00 0.00 (3.00(1010) 0.00 0.00 0.00% 0.00 1,000.00 1,080,00 0.00 0.1111 1/.110% 165,00 100.00 (65.00) 3.750,10) 2.750.00 550.01105 (0100,0(1 7.670.110 1.520.00 0()0 0.00 0,00% 0,00 000 0,00 20,379 85 14,174,85 95007911 155300 00 196.338.30 41).9118.30 0.00 0.00 0.10105 0,00 600.00 600300 0,000,00 1220,141) -160)205 14300.011 20,603,72 6.31)3.70 400 00 t20.00) -1.00"0) 9.51/0.00 16.707 19 8.20'1.19 0.00 0.00 0.009", 485 00 0.00 (485.00) 0.(1.00 30,00 60.00% 1.041,00 2.508.50 627.50 5,231.6(1 4 .231.90 423.19% .,,nni) 00 28.233 10 19.23.1.10 295010 145.00 96.6705 3.2000) I ,6501.4n (1,5511.001 25,00 25.00 100.00% 15000 200,041 50,00 39600 399,00 1000005 000 -1.506 04 4,509,04 0.00 0.00 0,0005 0.011 0.00 0.00 0 00 0 00 000% 98.022 On 68.02200 0,(8) 0101 11,00 0.01101, 435110010 53,446 01 11.04601 0.00 0310 1.3011150 1.374.511 1,304.50 0 0(1 0030 0 00 0,00,', RAW (WO 0110 0.00 1300 0.00% 15,5011.00 10.501100 0.00 10000.00 103000.00 100.00% 1,150.00 16,147_13 14,007,10 0 OP 0 00 0.011°,), 42.1151.90 41,601,71 11.250.27i 4.050.00 4+25000 I 0000o,„ 1000.00 23,490.95 22.490.95 17,951.45 11.951.45 100.10",0 76,00000 110,60/0.41 400608.4 I 000 0.(0) (107)05 206.10 283.75 77.65 90.00 110,100 -10.009)0 1.105,00 1,1165.00 (120.001 0.00 0.00 0.00% 3,1100.(10 2.278,00 1722.001 0,00 000 0,00% 1,700,00 773,75 1926.251 -1,375.66 875.66 25.02% 44.5110.00 41,065.60 12,534.371 4000 40.00 0.00% 000 0.173,02 0,173,02 8,977,75 8.4122,75 1000(105 0.00 10,422..75 10,422.75 114,000.00 113,8011.00 36900009; 2.200,110 1114,360.35 116,160 35 30011 (70,0411 -70,131(05 1,50000 796.110 1704.010 0.00 0.00 I/ 00% 0.00 10,751 55 10,751.53 0010 0.00 0.0000 0,001 11300.110 11,1110,00 199)18031 171,48031 603.80% 1,893,170.58 2,124,497.93 231,327.35 Ninrianc.c (%1 VTD Y VD variance noto .9,09% Based an 41111,11411,01100 enllect0d hie 134, ( -2-1 .48% 50 74% -85.54% • 11)0.00% Prepaid in 2013 ratticr than early 2014 00 budgeted 10(1.90% r ,30% 24,72% 0.0070 26.20911 Nip 10 lit, home sours: 11117 .31 100 00% 44.011% 963600 -100.00% 32.33% 213.70% Due 10 1-94 ex 00nsion: ROW -48.44% 33,33% 10000% ('So share tinly 125%) 0,00% 000°0 20.7005 Rrcid supplemental aid in aildittoii 71,617.0 mite fue aid 1300% 0.00% 1(0(05 Grant fonds received 8,1.914 13114.10% Nlo 510k AIJAR giant. alio D0011 trail groi0n010 fund, rif 54k -2.92% Cahl0 franchise 1-venue N lay 101 2249.10010 100,01000.0 40111115 ecpt iou s.1 iond ition4! lls0 Permits 56.06% Due to commercial 000vity in 010pionber not budgcied 37.68% -10.13% -24,07% .54.40% -5.70% 100.00% August includes $7,000 for fucl tank pyrinii (lt0t0 rip) 100 00°0 Fire billings to 60irthern Nail gas iS8 11010nd lies for 5050 5280.02% Koch Pipeline casemcni reveitiw 151141i -46.93% Fewer library card reimh than hu(10eted 100.00% Month i-qiuls N'TD inierem aercrual per FC r,00100 100.0005 Donation from LIZ .0100e0s irOr "Community Imprnycinente"1 11.221/4 Cletait01 EXPENSE' 11 Mayor 43 Coon ril PT Salaries IlICA Contributioni Medicare Contribution, it-otkers Conmensaiton Mikmpe iseellanrous Duc, .3 subscriptions Con0crence1) .3 I raining Total filairir & Council 1320 - Administration Salarie, PURA Contrihuiton, IC \ 1A Conn thutions I It Coranbutions ledieate (Amu ihtillonS Heald elks-mai Invurance Unemployment 10c0eloc Workers Cempenpation onkv Suppl Printed Forms [-Prat Serv(ees New,lertetIVelisite Services In fainnarion 1 eeh )''.)1) Scroces Samar e Programs Telephone Pos Litre ile.ve Lepal Pohlishinp Insurance Cable t /rieration 010 M keen:memo, Rent 110e & Sulmt Books Con lemnees lraininp Ski IT lievelopment Total Administralion 14111- Ellecilon, Full Year 131036E1 0 ill71.11. I Al ()AI, Variance (SI Variance i %) 133930E1 ACT I I Al. Variance [ S) Variance 10'7 2014 3.k to date Month Month \ tooth Month Y TIT "IT) YT1) VT() s 25,690,00 50,00% 12,545.00 0,00 I 2.8451Hi 1110-00% 25,690.00 12.84 \MO 12,845 00 30.1818i. 1.592.78 50.no0.4 146 39 0 Al 741639 i00.000' t .592.78 79639 796.39 50.11074 372.54 50.000' 186 27 000 186.27 100.00% 372.54 186.27 186.27 60000' 31)0.00 10.70% 0110 0,00 0.00 03103A 300.00 32.01 267 90 89.30% 800.00 0.00 1141 7300 01)0 75.10 100.00% 650.00 0,00 651E00 10000% 5.0110.00 1436% 0 00 0.00 1/10(1 0,000' 5,000.00 727.9.0 4,272.10 85.4410 1(1,514.00 62.53% 0.00 0 Oil 0,00 0,000' 10.514.00 6.574.68 7,939.32 37 47% Includes 61clobershipi: annual 101C raid in Squember 1.000,00 0,000' 0,00 0.00 0.011 0.000' 750.00 000 750,00 100 0034, 45.269,32 46.75% 13.902,66 0.00 13,9112.66 01)6 4069.32 21,162.34 23,706.98 52.04% MCP/TM "TD 176,384.00 87.01% 13.568.00 11.271.40 12.505.02 8(1.980' u03.68 96716 0.00 11.000' 11.011 11,00 [0,603_92 85.24% 841.22 779.60 2,479.96 85.24% 196.74 182,34 47,636.00 87.39% 3,716,00 3.620,00 0.00 0.000' 0 Mr 1100 1,000.00 95.38 % 0 01.1 0.1)11 6,000,00 91.8184 500 (io 72.78 11,00 100.000' 0 00 000 60,0011011 56.29% 500000 2.376.51) 0,00 100.00% 0.00 000 30.5011.00 106.35% 2.000.00 2.500.00 11.00 100,00% 0.00 7,728.13 0.00 100,00% 0.00 0 00 000 1043000' 0 00 0,00 4,044,72 26.67% 337,06 87.10 4,000.00 67.150' 000 0,00 600.00 37.47/. 0110 000 2,400110 181.310' 200.00 0 CM 35.non.o0 71.49% 9 00 11.110 0.00 0.00% 0 00 000 600.110 267.480' 5001 56 74 0,00 100,000' 0.00 2.461.11)o ono) 158.695'. 50.00 0,00 0,00 100,000' 0.00 0.00 2.185.00 393,03% 0 0f) 0,00 OM) 0.00% 0,00 000 396,538.62 97.60% 27,442.70 34,097.75 2.96 60 2,19)4 21.52 2 101)4. 0.00 0 An% h 1.62 7,33% 14.40 7,323; 96,00 2.5H% 0,00 0,00% 0-00 0.0010 427,22 86.44% no0 041(1% 2.623.60 52.47% 0.00 0.00% L500.001 -2.5.00% 17 .728.131 0_00% 00)) 0,00% 0 (10 0.00% 249,96 74.15^4. 0.00 0,00% 000 200 00 100.0(1% 0 (10 0.000' II 00 0.04 )6.74) .13.413% 12,461.00) .100.00% 5000 100,0010 0.0 o ki.00% 0.00% 03/0 0.00% (6,655.05) -24.25% 162.810-00 11.521 34 0.00 9,762 70 2,283.22 43.921400 0(10 1.000.0U 5,500.00 0,00 5,5,000„00 0,00 21500.110 0,00 0.00 0 On 3,707 (4) 3-000 00 (uo,o0 2,200.01) 3.5,000.00 OAR) 55(1,00 0,00' 55(i.00 9101 I ,935„00 0.00 362,1145,86 Pa Salanes 10,000.00 76,47%, 2,5017.00 3,842.50 11,342.601 -53.71110 10.1100.00 0 Illec So.phoo 500.00 0.00% 125_00 0.110 125.1111 100.000' 50000 Legal Publicaonns-NotOleonon 500.00 0.11110' 12.5.131 0,00 12.5.00 100,007) 500,110 lileetion liquipmeni 0.00 0,000' 0.00 0.00 0 00 (on% o.no Ilimirnieni Repair 450.00 o..nn,,,,,, 125.00 0_110 125.00 100,00% 450,00 Cowley Fleenen Fee--; qsn.no o.on % 0.00 0.00 11.00 11.0085 950.00 Primed 1- onus 350.00 0.00% 0.00 0 00 000 0,00% 350.00 600.00 295.510' 130.00 15,69 124,31 52.87% 600.00 Total Elections. 13,350.011 7056% 3,025.00 3.868.19 (843,19) .27,870' 13350,00 153.502.5fi 11.127 19 Wan 9,039.27 2,114 00 41.630.00 0110 o33,77 .5.508,39 178.00 31,775 75 2,224,6(1 32.435.39 9.050.15 37.923.05 2,058.00 1.078.77 2.686.17 224.81 -1.351,45 25.022.07 0.00 1.60-1 FS 4 .027 00 952.16 81.27 8,605,22 0.00 .1870139,51 7.447 .00 11 On 001 0,00 (1,01) (),(111 11.00 1.77.1 20 9,420.2(1 9,313.44 394.15 0.00 723.43 169.22 2.290,110 (30 46.23 18,39) (138.001 21.224 26 (2,224.60) 18.936.391 19.0511,15) 137.923.05/ (2,058,00) 2.628.83 311.83 375.19 (2,15145i 9,977_37 0.00 (1,054.881 14,922 001 r402.151 (7)27i (6,670.22 0.00 (24,16165) 7..353.0)) 500.(1P WOO) 0.00 450.00 950.00 351100 (1.173,2(1) 3,929,90 5.72% 0.00% 7 4174 7413S 5.21% (1.00% 4,62% .0,15% -100.00% 38 59% -100,00% .78.02% .100-00% -100.00% -100.008S 70.90% 10 46% 62,53% -07.79% 78.51^S 0.00% .191 !VMS -10000% -73 12% oo.on% -744,71% ((.00'!. .6.66% 23 53% 1110.00°1, 100.00% (1.(1)°,1, 100.00% 100.00.4, 100.0t/T., , 195.53°S 29.44% I hider budget chle to (.11) Clerk abihty le vovcr Nov r' Fiber' Optics to new space Lug Lobbyist ,pp hy CC d: letup svcs effect', e August itigrades requited. appr by CC Due to notice mereases Otte to crevelerrinent activities Annual ins prem. budgeted in May 15l approved split Out ILlynkill!.: rail >ear case :nnicipoterl In he les5 than hurIpmed WA Cty Ann Elect X loch Calibr Not budgeted Since no election ,clieduled: had 10 Peri4,7 n,-41ibratc. inaianns-„, for ,eelal school election, 1 ull Year 60/N111 3 ID 1111)(.1-. I 13161116 FT .1(-1.1.1I_ Variance 151 Variance 111iT MIDGET .a.( TIJAI variance iSi 6 arnince (30) 1450 - Communications 2014 30 lo dale Month Month Ninnth Month 511) '5113 53111 V11/ 13 Salaries 13.390.00 137.10% 1,0305(0 1.545 23 1515.231 -50 02% 12,360.00 18,35810 (5.7715101 -48 5393 17120 A 13antri1,ution 970,78 137,10% 14.65 112,03 1.37.181 ,50,0793 895.10 1.330.75 1434.831 -48.51% FiC A Contriho4orn, 830.18 13311093 63,116 72 76 127.1111 -45.5793 75632 1,104,11 (337.70) 44.089/ a ledicare Connihotion, 174.16 132.99% , 14.94 21 73 i6.19) -45.45% 177,22 258.21 t78 741 44.0716 Ilealthillordal hisuratoN 3,120.00 100.26%. 240.00 272 00 632.00) -13.335, 2,8811.0P 3,121301/ 1248 001 -8.6116 (6 or-1.er, Componsai ion 110,00 101.61111, 05/0 0 00 05(0 0,003. 110,00 111,77 0.771 -1.51% Newsletter 8,0011.09 85,116% 0.0 0.00 0,00 0,0016 6,000.00 5,804,81 (804.8)) -13,41% r),,,, ,0 iimmg of new,lorter, i PTiee 7s055l1es 304.41 4112353. 0 00 0 00 5 RI 0,0030 254 41 1,22632 ('17471) -382.0386 Info lechnology.33 et, 42,000,011 94.46% 1,500 00 2.535 .511 864.42 24.70% 313500530 30.671.45 11.171.45) -3.0430 Primatil3 due tii 1 aiiierfielic ummile, approved by CC 1 elephone 1560.00 48.64% 130110 69,03 611.77 45.906, 1,430.00 758.77 67123 4611416 alileage 0.011 100.0093 0 00 0.00 0.00 0.0035, 75.00 36.96 38.04 50,72% Publie Noliees 4.200,00 108.170), 30300 11.00 t00.00 100.00% 3 700.00 4543.00 (64300 -16,4736 cam7 t illocutions 3.600.110 109,27% 100 00 100,00 0.00 0.00% 3,301100 3,933 75 (633 751 ,17.20% Will he reindi by cable comm, filed quaracrly for icimb t (i06e1e00e1, 801300 1143893 0 00 0,00 0.00 1100% 500,00 915,00 t 415.00p .83,18)36 Repair/51mm tiquipmem 50.00 2011.00./6 5000 0.00 50,00 100,001', 250.00 100.00 150.00 60 00% foto( Communication: 77,129.53 103.98% 5,703.45 5.048,56 654,89 11.48% 71.401.05 82,281.20 (10,880,(5) -15.24% 1570 - Finance FT Sala, ies 87.1010.011 238.82% 6,760.00 5,758.08 .501,77 7.42% 81,120 00 713050.85 3,0(9 I4 1.18% Due In P1 0 payout lo accounting clerk PURA Contrahmioas 6,371,30 80,9393 4011 10 451,77 36,38 7.420) 5.881,20 3.538.52 142.68 38193 IA( A Conliibutinn, 5.448,56 82-510' 417,17 365 3.1 52 78 12,5793 5.020,44 4,445.60 533.84 11/.511), NIcidiare t onuibmions 1.274.26 82.5115 98.02 85 58 12.34 17. 59% 1.176.24 1,051,35 124,135 10.62% I I ealili 'Denial Inatome:. 17,936.00 5.5,12% 1,368.00 870,40 597,50 44,49% 18,358.00 10,988.80 7,377,20 40.17% Doe Il, C0111111C1Of (31x1 ,,,Ving, I. inemploymeui oetierws 0.011 100.0055 1.130 2,155.28 (2,155.28i -10f) 001, 0,00 5,355 73 15.555.711 -100,00% 100% allocation to GO V5 primarily to F,ty eroise Ound, Workers ("rimponsation 6110.00 38.44% 0,00 115111 0.00 031093 600 00 230.61 359.39 61 571, i Mier Supplies 300,00 51.8535 75 aq (1.00 :.5.00 100.0016 775 00 155,57 119.41 41 .43% Printed Inns 0,90 100.00% 0.00 11.04.1 0.00 0.0093 0.1111 433.47 6433 471 -100,00% Audit SCralee, 27,000)00 00.00% 0,00 0 00 5.00 0.003'.. 77,000,00 27.1/00 (111 11,1*1 0.00% insialimeni mot Cootraci Sera e.,. 4.500,00 240.60% 0,00 1,284 06 (1.284.06) -100 00% 4000,110 10.825,91 (5,52.0,711 -170 5786 Offset salary and benefit 53VITI1)1ak,,,, SCIII, 311!' NI:Van, 150,00 1249.69% (WV ROO 0.00 00036 150310 1.574 54 t 1,724 54i .1140,69% )rondo required; appr hy (3. Telephone 1.200.00 25,2)14, 100,00 27.30 72,50 72.506, 1.100.00 302.50 797 51) 72.550) 0111.68tge 511.01) 1300% 1011 0.00 a uo o915°4. so.ou 0.00 50,00 100.00% Nlisr,dlant,115 1,000.00 2,5334 005 0.01' 0,00 0.00% 950.00 25.28 924.72 77 3456 Dues .8 Sokeriptions 0.1111 100.00% limn 0.00 0 Oil 0.00% 0,00 540.00 040.001 -100.00% Conference: ,Ci I mining 575.011 80.15% 250 On 0.00 250,00 100 (11116 575,00 460.85 114.15 19.8555 Ohio, conOtecommentled by City .‘chntil 7illeact 1 owl Hance I 156,285.12 94.4093 9,710.24 10,501.06 (1,790,821 -18.443/, 146,274.88 147530,60 ((.255.72) -0.863, 0etait _3 1410 - Planning & 7.414ine 1.1 Salaries Contrilinnon. FICA 1 'onirib400r0 Medicare nniributions Health 'Dental Insurance Worl,ers Compensation Developer ciiicnive (disci eo,“ [CCM y 4.ITh Suppl Printed formit Engineering ScrvIceii l'ontraet seniccs Information 1 echnolopy elephonc Posurpe !Okapi.' SticcellInentn. Does & Subverirmons book, 1: rail -acmes- & raining Total Planning & Zoning 1930 - Engineering Services Knpincerinp,Screice5 Total Engineering Servicri. (loll C loan in p Supplies, Building Repair Simplies 1 elephone Refuse Repairs;Maint Confravival tildp lifer.tits-N1aini Conn -denial Equip Nincellanenus Total Cicy (loll nio) General tint ernmeni lull Year 133:11601 2014 159,874.00 11590,87 9,912.19 2-318.17 34,814.00 800.00 0.00 2.000,00 750.00 36.1100.00 10000.00 0,00 1.2011.00 200.00 200.00 500,00 600.00 Jour! 2,000.011 273,059,23 % 10 dale 105.28%1 95.82%1 95.651% 95.65% 88.46% 122.98% 100.00% 63-33% 142.40% 51.1114 0.00% 0.011% 46.24% 67.64% 17.8584, 55,60% 60.178,0 0,0084 50.6figle 84.51.Ye 131.113(10.1 12,290401 101 61 762.48 78,3? 2.678.00 0,00 0.00 2005.0 0.00 1,1100.00 0,C10 0.110 100,00 000 0,00 10.00 0.01) 0.00 20,158.41 NIONTI-1 Varianec 181 Variance 1%1 Month Month Menai 12,589.2s 839.86 753.43 176 10 2,5781)0 0.00 0.01) 0,00 0200 1,560.00 0,00 0 00 cin 611 (1,00 35,71) 0.00 122,00 0,00 0.00 19,153.07 151)1 301 51 75 05 2 13 0.00 0,00 0 00 21,10,017 02.001 4500.00 0.00 0 00 .13,40 11 00 135 70) 50.(in (122.0w 0.00 0.00 i.n05.34 5,80‘v,r 1.1611. I _1 91.-i; 0.00•14, 0181% 1011.003,, -100.0(1% 50.00°4 11.1)(3% 11.(10% 33,40% 0.1111°,1, -1000(1% I (1130110', -100.011% n.00°4 4.9914, 48,01113110 76.22% 4,000.00 3.500.00 500.00 12,50% 48,0110.00 76./214 4,000,00 3.500,00 500.00 1250% 25.00 0.00% 0.00 0.00 0,00 0181% 2110.00 179.99% 25.00 0,00 2500 100.00°4 2,400.00 40,12% 200 00 62,49 137,51 68.7614 13,2,00.00 70.9514 1,100)10 606 22 403.78 36,7114 1,408.14 78.02% 10)4.32 100 7s i 1 461 -1,3514 7.200.00 77-5414 601400 787.00 1187 001 ,31 17% 2,400.00 269.2414 2.00,00 622.50 1422.501 -211.2514 300.00 141.31% 0.01) 11.01 ()mil 0.00% r-- 27,133.16 (19.3914 2.233.32 2,277.99 (44.67) -2.00% 1,038,764.911 90.4014 N6,175.78 79.446,62 6,729.16 131.11)(1111 1•71 147.576.00 10.690.26 9,149.71 2.129.85 32.136.00 800.00 0,00 1,800.00 500,110 33,000.03 7.500,00 0,00 1.10000 150.16) 2.00,00 450 00 0.00 300.00 2,000,00 249.500.82 44.010300 44.000.00 25 00 175 00 2.200.110 12,100 (30 1,299 S4 6,60000 2,200,00 751100 245.40,84 957,091.77 3 113 41.11tAl VID 168,319,31 11.106.07 9.481.17 2.217,38 30,797,00 083,86 05.251.751 1.766.50 (J)r,8,0,) 18,3911,80,16) 0.00 554.86 115 2g 35.70 278,43 361 00 (1,00 1,013.64 23(5766,27 Variance (S) 9.1.1) 170,743.71i [406,811 (321.46) ,77,53) 1,336,00 1183.810 15,251,75 533.50 (568,00) 14.60f) 18 7.500.00 0.00 345.14 14,72 164.30 (71.57 (361.1)0) 301300 986.36 111.734.55 Variance 111`.1 9113 -1406% -1.80% -3.62% -3,62% 4.17% -22.98% 100 0011..1. 29.64^A -113,60% 44_24% 1000(1% 0.0018, 40.56% 0,81% 100.00% 38.13% -100,00% 100,0% 49.32% 7.51% 36.586.02 7.413 98 16 8514 36.586.112 7,413.98 16.85% 0 00 25,00 359 97 i104.971 962 90 1.237 III 9.365.42 2.734.58 1,1198 201.14 5,58293 1.017,07 6,461 112 (4,201.821 42397 1173 93.1, 24.255.67 594.17 939.011.81 18,079,96 SID valiance rinnia Corr, far intern tr, aS51,1 With Worijoad ro Local'. out °Met costs per the iequesi of (he linnet- Cronin 100 00% -105 70% 56 23% 22.611% 15.471s, 15,41% ,1 03,72% Annex repair, "Colo 409„.5753.. 2_19% 1„89% Deta11,,,4 DEFT 420 . PURLIC SA FET1 laill Vgar MONTH VT 0 11111111131 1381)(115. f Aril i AI. Variance (9) Valiance 1%1 RePOET AC ru AI. varionce (0) Variant:6 033,1 2100 - Police 2014 % to (1:11,: NI,Inill SInnIN Slonth Menth 93T1) YTU 'CT D YID I a.' 1ln forcemeni Colima 500,000,00 51.1975e 1).00 0.00 0.00 0 00% 250,011000 255.946..53 (5,94643) -2.38% 1 olal Police 5410.000.00 51,19% 0.00 0.00 0.00 0,00% 2511,000,00 255,946.53 (5,946,53) .1.3410, 2150 - Prosecution ,00.1,,t,k clittlit-Mi 51.000.40 101.83./. 4.250.00 4.512.50 (262.50) 45.18311 46,7501313 45,301.25 _ 1.448.75 4100) Total Prosecution 51.000.110 88-830, 4,750.110 4,512.50 (262,50) -6.18% 46,750.00 45,01.15 1,448.75 3,100) 2220 - Fire Fr Salarict, 74,119.04 92.46% 5,7111 .46 5.712.90 111521 M,207-1, 68.4 17 58 68.5.32 57 4114.991 4.8173', PI Sidurie5 109,455,98 83.090, 7.0 SAG 7_719.67 1101.211 4.3.30) 101.837.52 911,942.15 10.895.37 III 70% POO runtributiorat 11,785.11 1114.31% 94 9.:19 1.015.35 165,961 -6 95% 1 0,35.77 12.293.44 11.457,721 .13,4500 Duo in IT rate chauge effectioo 1112014 FICA 0.11VINIIICTIF I i .38 I .65 44.0313'5 S25,84 425.27 400-57 40.5113)7 10.555.82 5.011.77 5.544.05 52.52% l'Ibudgeted at normal 6 7%, Full time for FF (31, LS zero Medicare Tonbabutions 7.1561.84 63.55% 193.14 187.24 5,90 3 U5% 2,468-70 2.223.94 244,76 4_91% IlealihrINntat Inainunce 15,990.00 82,13% 1.230.00 1.147.00 5100 7.150) 14,760.00 11,133,00 1,67700 11.112% itnemployinuitt Bcnoflit, 11.011 0,1010, 0 00 0110 0 00 0.00% OW 0,00 0 00 0 DIT% Workers Tompcno4tion 9.000.110 134.44% 13 00 0.00 0 00 0.00% 9,000.00 12,099.81 (3,099.811 '34.44% ,‘,11.1a1 taw increase greatot than buductod 1 'nice Supplies 500.00 196.41% 50 00 11.1.10 50.00 100 00% 450.00 982,04 15321141 -1 IS.23% VMS Supplies 4,900.00 4.66% 0.00 0.00 0.110 0.000) 4.900110 228,37 4.671,63 9.5340) PitPrevention 1.1100.011 1.70% 2511.00 0 00 250.00 100.01r4 7,7501111 50.92 7,6911,08 98,15% Fool. nii & Fluids 14.000.00 811,260) 8100110 1,251,08 115(.08) -13.730) 12,900.00 17,357.06 342.94 4.210, 5mall Tools & Flpir 22,500.00 36,07% 1,800.110 130 56 1.669.44 92.750) 20,701100 S.115.14 12.584.86 60.80% Y ID includes I hcinal homing 5.iniera from Jan Pliceicals 6.900.00 M18,19% 573,0)1 0,00 .525,00 100.00110 6,325 0(1 4,704,87 1.670 13 25.610) Inlbroian on TisthonIng4 0.00 100.00% ORO 0.00 018/ n 003') 0,00 661.01 ((all 01 ..1110310)0 l0,p0)onr 4,200.00 95,24% 350.00 311.03 38.97 11 1339 3845000 41100,10 1150,19) -3 90% Radio 16,203,04 77.87% 0,00 0.00 0,00 0 (1536. 17.402.28 12,616_63 1214.3,31 -1,73% I iminr is,out; budgeted paymeno the loom,. ;tiler QE Slikage 350110 81.41% 511,00 100 52,00 100.011)) 3.10,1/0 284 97. 1508 5.1330) lostirance 5-237.011 98,86% 0.00 it 00 0 00 0.000, 5,237.00 5,177_21 59,79 1.14% linchall 1132 cliatocd Et 114 in error reclatatod in limo 1516cuic Utility 2E600410 52.07% 1.3100 PO 679,04 1.170 96 65.059. 19,800.00 11.246.07 8,553.93 43.7039 Refusu 572.16 313.460) 47.65 258.93 ;211.251 -443.060, 524 48 1,703.46 11,26000i -241.9500 Kopair80larri1Illrly 11.000-00 51.095/, 1000.00 345.04 654_96 65.500 11,0110 00 6,130.79 4.869.21 44.7710 Repair Aillirll F,141,11p 41,000,00 175.27% 3.500,00 1.723.04 1.776.96 50.77% 57,500 00 71,862.02 (34,362,(12) .9 ).6.1%-;. Month . Lquipment allfIllal 1,1,1,,,:li111S, Tread um in itiffigi,i Trufonits 3,0011.00 60.85% 250.0o 0.00 250.00 100.011% 7750.011 1.825.40 924.60 33.62% 67113-Itmergonca. ladder runa it bill - 511.5901 Stiscellanco to, 900.00 202.750, 101119) 8302 16.95 16.980) 1.100181 1.824.77 172,177, .63.88% 1)=1e,. & 8105scriptions 1,100.00 151.54% 0.011 650,00 (6511001 -IrYtow--. 2,200.00 3,333.08 (1.13350 -51.347.1. Books 200.00 51.00% 50,00 1.1.0(1 50.00 100.0113',,, 200-00 102 00 99,1111 40.(103A r0uloren0e5 3, limning 6,000.011 125.72% 50000 1)00 500,00 100.0115; 5,500.00 7,543.40 17,045 4111 "37.150) Tonforetion5 St homing iRcsra51 0.011 -100.000) 0.00 0.60 0.00 0 00% 000 12,,526.31.5) 2.526.38 100 0113% 8 mill iaigregated nui fur hotter tracking 1 otalEire 399,655.82 89.110) 27,940.97 11.584.25 6.356.71 22.75% 368,264.111 456-550,34 11,71,1.76 3.18% 2250 - Piro Relief Fire State Aid 37.323.50 143.200, 1100 0110 0 00 11.001) 37,323 50 53.446.01 (10,122.511 Total Fire Relief 37.323.50 143.20% 0.00 0.00 0.00 0.003'. 37.313,50 53,446.01 06,112.511 -43.20% Re..3`d supplornental fire aid Ilium SLAW in addition in annual aid -43,20% Detail_8 Full Year 5.10NTli V 1 D ..... . 2400 - Building Inspection 131714eila 1 BUDGET ACTL1A1 Variance 161 Variance (50 Rid7041,711 ACTUAL. Variance (5) Variance 1%) _- 7 014 % to date Sloinh Ainnill Mond, M11(00 V1114 61111 VT 0 A 1 II 1- f Salaries 95,997,00 85,7453 7.364.00 6E92.91 491.09 6.6553 65.600 00 92,307 26 0300.; 4 7 .1 I% I, FR A Contribution. 6,959.41 115.7453 535.34 499 74 35,60 6.65% 6,424 05 5,967 (9 45059 7.11% r lc : cmnributioos 5.951,511 80.5753 457111 401.05 56.16 11.2753 5.493 70 4,793 05 698 65 12.7253 ..., -1[1,11,31C Coal ihittions 1.391218 00,5653 107,07 97.97 13.15 12,2551. 1.284.07. 1.12111 163 51 12,73% Health:fac9141 Insurance 24,102,00 67.4753 1,696.00 1.414,00 452,00 25.4701 22,206.110 16,261.011 9,94500 26.77% I Inemploymeni fleuellit 0.0P 0,110% 0410 000 0,00 0,0053 0.40 1100 0 00 0.1141154 Worker.; t ompentanon 397.88 181.18% 000 0 00 0.00 1100% 397,66 720,67 (327.99) -51 I X% ()8ice Supplies 1,447.44 17.6156 100.09 47,72 52.70 32.7856, 1,34744 754,84 1.092.60 51.0953 153ined Form' 146.61 0,0053 0.00 0 on 11.00 0.110% 146.61 0.00 146,61 100 00% Fuel, Oil 01 Fluids 465.56 52,8353 51.36 0.00 51,36 100.00% 414.20 245.95 I 68-2.5 4116253 Engineering In,no-o,no 78.27..4 750.00 0,00 750.010 100.00% 9.750,00 7,926,60 1,413.40 13.39% Surcharge 0 nits 0.00 0.005Z, 0 00 0.00 0,011 0.00% 0,00 0 00 0.00 0,00% Inspector i °amid Seri le., 3,281.50 150.95% 401100 I 3130.75 (016.7511 ,159.19% -2'..78/ 50 4,933.57 17-172.071 -78 09% Information Technologa 4.181/.00 353.26% 0 00 179110 ((79 00) ,I00 005a 4.180.00 14,766,16 on,sgento -253.26% Permit 445455 5004-are Program). 0.00 0,00% 0,00 0110 0.00 0 CM% 0.00 0.011 0 MI 0,0053 Telephone 547.92 115.85% 4006 58.84 (13.110 -28.87% 502.26 634.74 (132.48) -26.38% Mileage 600.00 80.00% 50,00 174.72 i 124,72) -249 4454 550.011 400.02 69,96 12 7253 Insurance ,340,09 72.9453 000 0,00 0.00 0.0093 340.00 240,00 92.00 77.0653 itefun.6.01laiin Equip 300.110 71,0953 (100 000 0.00 0.00% 200.1111 11510 1(3.25) .6.64% 1 IniTornat 05a 0.00% 0.00 000 0.(8) 000% 66.38 121.98 (33.60) -4121% Klisiellanemia 500.00 33.96% 100.00 0,00 100 00 10011054 500,110 169,771 130217 66 04% Duet & Sufrwripiinns 0 _On 109.0053 0.00 0.00 0.00 0 00% 0.00 720.00 172(1410) - I 011.00% laindy 300,74 112.4.853 0011 0,00 0.11111 0.00151. 300.2,4 346.7 i (38,477 -12.48% Con To Cili:ti & 1 raining 690.00 95.50% 000 0.00 0.00 11.0053 691100 659.53 30,47 4.42% Total Building Inspreilona 1 157,601.95 9030% 11,8177.24 10,798.75 1,078,49 9.0853 145.711.11 '1 142,313.84 3,497,27 233°4 2500 - Emergency Communkinflons Contract lierviees Total Emergeney Communication", 2700 Animal Control Printed Tom, Crmuagt SrrviCk, 11is0e11aneout Imp/aim-ling) Total Animal Control Total fluidic Su ftia 5.800,00 56.161)'. 0.00 11.00 0,00 11.0077 5.600.00 3.373 (IF 2.426.92 5.001100 58.16% 0.011 0,00 0,00 0.1101)1) 5,800.00 3,173.08 2.426,92 41,84% RUdgel acinal Timing issiet 41.84% 0.011 0.00% 000 0 00 0.00 0.00% 0.00 0.00 1100 0.0053. 5,842,08 05-5953 500.00 50000 0410 0,0053 5.342.00 5.000 00 34206 6.4001 440.00 343.68% 11.0U 333.21 1333.21) 100.0001 391100 1.512.21 11.121.711 -287.75% Animal impound Teo, icemn-Mg Tunas wher,.. pe,,,eihie 6,282318 103.6653 501100 833,71 1333,211 -66,6453 5,732.00 6,512.21 1780.131 -13.6153 1,157,663„35 74.5953 44,568.7.1 37,728.71 6.839.50 1.5..3853 859,880.79 863,44126 13,862.471 -0,45% 71104,16 43001 430 - P1)111,1171 33014.KN Full Yeat MONTI-1 3211) 1311.113GE1 131.07117ET AC I DAL Viinance (St Variance 1%1 111113114 A11'II1A1, Variance (5) Variance 1%1 3100 . Public. Works 2014 ",i, lo (late alonth Alonth Month Month l*TO N'TF) l'ID 5211/ I it" Sa Lanes 178,568.0(1 8635% 11,736.00 13.876 37 04(337) -1,1125/, 164,832.110 154.194,25 111,637.75 6.45% PT Solaro.'0011 100.00% 0,00 67.50 (67,501 t100.0054 0.00 15,769.47 1151.769.471 .10000% lotra son 54...$141W le£110V4t l'1114A rrintythui ions 12.946.18 94.6454 905.86 1,006.03 110.17! -1.0255 11,950.32 12,252.38 (302.06) -2.53% FICA Contribia ions 11,07300 92.1654 851.63 820 96 311 67 3,60% 10.219.50 10,202.74 16.64 0 16% 171e413(3ie ( ono-6il1ions 2589.24 92,15% 199.17 102.02 7.15 3,5935 2.390.06 2.386,09 3,97 0.1754 1lealt6.Thinol Inaulanee 42,640.00 78.1954 322811410 2,809.00 381.181 11.625/, 39.360.00 33,338.50 6,021,50 15.30% U neinglovrincnt RenefiL) omn run% omo ono opo o 00% 0,00 11.00 000 00050 Woke, Compematinn 8,000.011 115.15% 0.00 0110 000 0.0054 8.000.00 9.211518 (1,211.98i -15./5% Rt.-proems gran t,n,ir audit balance clue; 2014 in hit in Sept Office Supplies 300,00 511,34°4 25,00 I31.911 006,981 -427,9250 275.00 1,534.03 11.259.031 -45753% S hop 61atinials 600.00 302.3354 53,110 0.00 50,00 100.110% 550.00 1.814,00 ( 1.264.001 229.11215 Sodding Repo Supplies 300.00 151.08% 25.110 000 25.00 100.00% 275.00 453.24 078 24, .64.8115 Small loots and Ninon liquip 2,400.00 55.34°4 20000 0.00 zao.on 100.0074, 2.200.00 1.328,21 871,79 19.63% Engineering SL-in ice5 9.000.00 158.111% 750.00 500,00 250.00 33-13% 5,250,00 14.220.50 (5,970,50) -72.1731, Pnmanly lit 11.9 9. ork: majority recovered hy ROW fee, Contract Service, 1,200.00 164.9554 100 00 252 10 (152 30) -152 3054 1.100110 1,979.40 (879.41/1 -79,95% Information 1 echnoleg 13011 100.00% 0410 000 0.110 0000,1 0,00 661.01 1661.011 il 03154 Telephone 7,661.16 82.67% 638.43 s56.58 (98.(5) -153755 7.072,73 6.333.30 680.43 9.8254 Radio 3500_00 101.331'), 0.00 0.00 0.00 0,0054 1,50000 1,519.97 119.97 i 3 3354. Mileage 0.00 0,003', 0.00 000 0,00 140054 0.00 0.00 0.00 0.000, Insurance 20,000.00 76.18% 0011 0.00 000 0.00% 2000000 15.235,00 4.76500 21 /51% Fireball 1:2 Inc charged in 1`17.- in vilOr; rechswd iii June 0Wm Ot1l4) 24,000.00 74-5154 7,00000 512 44 1,487 56 74-385', 22.0110.00 17,851.54 4.118.46 18,72% Re Itu,e 2,493.84 84,53t'a 207.82 2(0.61 17,111) -1.35% 2386 02' 2,108 16 177.86 7.7850 Rol. Oil, Chi1, (Ali. dii"Pt°1 48.000.00 75,723/, 4,000.110 1,435,85 2,564.15 64.1031, .14,000.00 36,346.71 7.653,27 17.3950 RegairiN lain! 111(117 1.200.00 3238354 100.00 0.00 100.00 100,005/, I .10000 3,862.00 (2,762,001 -2.51,0935 Repairaittaini NOT Bldg 600.00 124,05% 50.0(1 0.00 50.00 10000% 550 00 744,31 t 191311 -3533% Repair:11lain' frump Moll 3.60000 11.7654 300.191 0.00 100.00 100.00% 3,300 00 423.47 2,876.53 87.17% liquipmeni Pans 0.00 10001154 0,00 250.00 12511,001 ,-100 041% 0,00 594,40 450-1.901 -100.0054 Unifonns 3200.110 150.380', 1161.00 277 5 I 1177.51) .177,510', 1,100 Of) 1,804 56 (704.561 -640535 Ntocellancous 600.00 116.9654 50.00 0.00 5000 100.00% 550 00 701.73 1151.73i -27.59% L304,4.334ing 51aierml 000 11.00% 0.00 0.00 000 000% 1100 0 00 000 0.0035 Does & Mihscrirtions 300.110 61.67% 0,00 0 00 ti 00 0.1107', 2511,00 140300 65.00 26 Mrs, Conferences ei: Trainotg 5110.00 637.40% 000 1400 0.011 0.00% 500.110 3187.00 12,687 000 -5:2 40% (lean up Oar; 4 5,000.00 114.49./. 0.111) OA i 000 IWO% 5,000.00 4,224.30 775.70 , 15.51% bunt: clean tip days, hudgcod in (My since paid later lust year Total Put/lir Works 1 386.269.42 92.5554 27,658.91 2,1,169,17 4.4119.74 16.2,154 358,560,71 357,097,27 1,063,44 0.30/0 3120 - Streets Equipment Pam, 1,200.00 250,42% 100,00 0.00 100.00 010.0115'. 1,100 00 3,005,05 13905.051 Slrecl 813111101.1/10: Malt:TO', 12,0014.00 178,15% Lono.on 7,362.09 r6,362.881 -636.29A, 1100000 21,378.43 (10,378.431 Sign Repair 5 laistrials 1300 100.0001 000 23,58 12? 581 -100.005', 000 8.463,98 15.463 08/ Con trac i Sen ice, 32011.00 1701.15% 3(8300 3,521,00 13.221.00) -1073.67% 1.200.00 20,413,714 (192(3.76) Itepauslalaint Equipment 2,400,00 20.7854 20000 420,45 122(345) -110,235' 2,2(1000 498,70 1,70130 1 Mal Sorel) 16,800,00 320.(0% 1,600.00 11,327,91 19.727,91) -607.991% 15.500.00 53,759,92 (38.259,02) -173)9% .94.35% Nro Asphall purchased fin :mein 1 (Tao initiatta .1010.110% General mail sign upgrade) needed bui nor budgeied .1601,15°5 YID-Orrh, for iagestry. water drainage ii,sues 77.3335 -246,84% 3125 - I cc11 ,tino. Iterorwal andsgaping Sand Salt i'ontragt aim Limironem Twin' ler & Snon 14colovol 3160 - SIrrct Lighting Si mei 1.04oing 'natal 5 (reel Lighting 3200 - Recycling Rgessd log S oppl News leircr 5.04i:61am:rms. Total it rc,!cling 32110 1 re e Program (.0411.1:10 SO, iCe`, Total Tree' Program Total Polak Works tull Vcar 1031(4=1 2014 0.00 70,000,00 711,000,011 6.000.00 0(4100.00 r5i, 10 daig trin.00% (61.1111%0 50.46%, 127.69% 66.14% 1111DGE1 Nionih 0 00 10.000.00 300001) 5(11(101 1.),500.00 28.800310 71,344%° 7.400,00 28,000310 71-34% 2,400.00 3,400.00 0.00 4,000,00 7,400.00 5..000.1111 5110.00 540,269,42 153166% (1.00% 0,00% 70,60% (1310 0310 0.00 0.00 107,0005 1E0() 107.00% 0.00 9343%1 45,15(191 (1ONT (I ACIUAl Variamor (Si Month Month (2 11 (312 II) 110 103100 00 0.00 3 moan° 203,16 296 84 515.27 12.9(14.73 359.71 2,040.20 359.71 0(1)) 0310 PM) 0.00 Variance ('0.1 Slornb -100.0070 MO (10% 100,00'16 50,37% 96.18% 14.09% 14.99% 11 00 0300°; 0 00 0.00% (i.rio 0.00 0.00% 0.00 0.00 (1.00 0.00 37.052,64 7 00% 0.011% n) 65,000 on 900001) 5.500,00 79,50(1.00 2(1,400 00 26,400,00 YID 1 CT 31AL Variance (S, n) YID 323.20 45,41616 10.092 5(1 7,661.27 63.493.13 (323.201 10,553.54 (1.092 (2.)61,27) 161106.87 20,545,56 5.854.44 20,545.56 5.854,44 Variance (%) -100,00% .30.13% -12.14% 20.13% 22.1000 22.18%, 3.400.00 5.224_43 i 1 ,R24.431 -53,66% 1"61. bulbs for resident:, Roiling coricelion from 'anise; 000 000 0.00 0,0075 4.130000 0.00 4,000.00 100,007s 7,400.00 5,224.43 2,175.57 29.40% 0,250110 6,250.00 5.350 (1(1 9IX1.00 5.350,00 000.00 14,40% 14.40% 500 493,610,71 5054970-31 (12,259.602 -7,4114,30 Oeta3j3 176.01 450 - CULTURE. RECRt.STI 0 Full 'frac 1 310N I II 11 L7 tt,,,,tre r 5) Variance MI 0111301.,1 l 3311133illI Al1LAI Month 1:30ancr Si1Variant..." 09,1 Month ACT LAI_ Y '1E91).66% 5200 - Parks & Rcerest ion 1:, lo date' Month 1' rn PI Solaiies 2014 135.750.62 7.535%1 10,150,00 0,00 3.901.54 1.248.46 klitin20130% 1 2.7.1,511.1)01:1())00 `CID 101 61603 PT satattes 0.00 toomm, t 0419.251 'l I °112). (3'(0' 3"/0 24.963.05 -100.0093. Lmrh pan titur hole 10.1.1A Contrihutions 9.006.38 75.2894. I -46 41 ‘5):-.365 90,52 9.171.25 12 1.46(7:58530 FICA I. 'on Irthutions 8.472.90 87,1204 620.30 7.843 00 271 :4685 t79).,.09s411, 1,711.41 714375l.81S8 I t 7.0 7.391 45 1:„x6s3,53, 31 rdicars. il, oornhtititnas 1,981,28 87.1304 109515 6144113.51 3 6: 1978 9°1 ili 1,934.25 19.160.00 5,1309-'s Ilcalilt Ilk:null In -turner 14.376.00 23,715's 2.2 I 6.00 1 .0 2 :5) ,..' (8:044 1,7.7_6.20 0.00%15,323.16 13121..0015/19,1, uncntrinvntcnt 1401cnt, 0.00 290 in ono 0,00 011 31) 0 an% itno 4,500.00 (1.00 0003,3 3,336.84 Worker) ( orripsrrikation 4,500,00 96.99% 0,1111 0,011 0.00 .4 0 trill .:0:133)9,:r43.. Shor. klatcrials 1,00000 47.1204 (1,00 03.9 34,36461 471,24 .532.Flii:4(" 11,00 I 35_30 Chop -orals 0.00 0.(0 % 0.00 0.00 0.0405 (.300.00 4.429%2.2i-1i Ilquipottni Pans 2,023.50 222,3091. 0.00 000 1,1.00% 1.000.00 -122.31193s 4901) radiator it'srrrice - 100 00% Building Repair Supplies 0.00 100,00% 0.00 0 00 0_00 0.00 -100.00% 2.023,50 7 0.00 tand,calling Material., 3.04)n,on 22.2-0293, 156 003287.87,6 11.00 (156,001if 23:41,6740,.5743)t Small 1 nsdr and Minot 1-rpiip 1,888.18 89,77% 39.37 43 1°95;,.' (11(:): 10000% 3,008.00 61 ;41 '646I :304 ." ,58, 391 938.70 Telcphonc 5? 91% 181513%9:0) 477,86 85_16 1:484,68:26; 1,597.51 5(84.0707.9ff. 190.36 0.00% -122.3.20,2Z kl Ocher 0 00 0,00 74.37 (74.371 0.011 3 7 :::' ir' (4°C; 51 ): 3,671.00 In,oran,,,, 3,68300 99.67% 000 31°37r7311°'3,.1: Mo - 5500 dr.lortillle: in.,: Ilmb tir0PR'd on t tv 3rhirle 1 lo:tric l 0ility 9,839.82 65.0804 919.64 380.5011) 540.19 . 5 1st 07 40 ,9(/: 3,631310 8.920 IS 12.00 '21:544186.452° 79.21% Refit, 2_500.00 33.75% 207.92 2,292,18 6,444841/363...76LsbC RepairMaint Illde 1,721.75 25.889.4 246,25 0 00 207.92 I (10; (1.10, i , ,,%4 ;.14.3t,',,,, I.477.5Q 207.74 111000% keparr7slaint NO r Bide 274,39 21174.67% 27.7.5 115.°4-13 1525145 I -2 2066.'33?..4812..° liehl otpair, at boos (081, trail troorrone at Sunfish Lakr Pad. 12.633911 "irl'au3klaint Paolo 0,00 100,00% 207:2050 0 00 24 (7, ... (1,(4) ,100.00% Unforesevn proair; on Mt (160 Roost Buildings 3,600.00 143.13% 3(9100 0310 7 (5)..:010 100.00% t 1335634 1 i356,65) -56.25% -39 63% vtisr-ellanrous 1.220.00 103,005/s 0.1.14) 30000 3300 00 25 ,' 667 .23 • 9681 1003109/s 5.156.34 Tolol Parks & Rcerration 75.00 1 206,837.75 91.43% 15,875.05 12.771.78 3,103.27 19.55% 000,00 1,25665 189,112,14 5.50% 11,004.74 200,116.88 Grand Total oll 1..s.pco011 i 2,943.535.00 8414404 191.777.95 166,999,75 24,778,20 12,9204 2,510,400.15 2.497,437.52 12_962,63 0.5204 Subtotal Ns"( Income trs.cr Fwent.es I 360.000.011 -103.599't, (163.377.95r 32.000,56 146.702,11 -89.799/s 017,229.57) (372,030,59) 244,289.98 -39_58% DEPT 460 - CO21? AD,I 0,91 o.on,. ()nu 0,00 0 OD 0.0034.. 0.00 0 0(1 0 00 0 00% PEPT 490 - CONTI NGENcy ruNn OLIO 0.00% (IMO 0,(10 (I on 0.00V. 0.00 I) 00 0.00 it 0054 Transfer to City Projects (Streets) lhomno.00 mu% npo 0 00 11,INI 0 007-5 0 00 0 WI 0 (10 0 0{1% irw,p-r 493 - OTII FINANCING 200,000.00 me% 0,011 0.04 (Lon 0 00% 0 00 0 00 0.00 CLOD% 014ANTI TOTAL 633P VI L 1)EP141 l 3.303,535.00 75.60061 191.777.95 166,990,75 24.778,20 12.92% 7,510,400.15 2-497,437,52 12,062.63 11.52% 046( Income over Espenses I 0,00 0.001t.i (163.377.9.5) ... 32,8-80.56 106,289,54 I20„130/, (372.939.59) 244,289-98 39-58`%. Orta I..9 C its of Lake Frets 4113.11:331.333.31119.1 23114 Be N31.1.3311h As re' N033ember 30,20131 2.036-L,hory Deranntent Full Year 1,on4h YTI) 04l001-.1 201-1 20)4 03430 20(4 2014 03630 2014 23 to cane DI IDetEl .36' 113 43133S tender} MAXI FT AC 34 323.3..S Nader, lit:VENUE ('v-sni _.-14 Volta -tun IR \ 0 256,057.1)0 50 OFJ% 0.10 SIA10 0.00 1:16.43I5.50 1.2e1.478.50 3,00 kunlal Income 1 1,400 00 us; 01/111 5433041 950.3 al 400.00 11.2450.00 0.601 61 1645.391 Interest FAmina, 0 00 31.003's 000 0.03.1 000 0,00 0,00 0,00 N10333.3311336e333, Reset -me 0,03 10000% 0.00 43.03 45210 0.00 351300 35000 DenatIons 0,00 101100% (720) 130491 130.00 n (MI 2.5 66.17 2,566.17 26041 Res enus 269)22700 52.6233/. 450. 00 1,325 00 575 00 3395920.50 14 1,196,2S 2,267 7$ Funds re01700.1 from WA lay Jutyand Decerdier E. X ri3NSE 01403 111334-611 under under PT Salaries 21.0f9t 00 5,0071, 1,916633 0 00 1.616.07 2 1.083.37 11,00 2 1.091.37 M.' part-tinwonplol.rvc, hilvd to dale 11 Salmis:4 15,23133 00 014 1% 2,933 33 3.460.83 1527,54 i 32,266,63 323530.013 1263.3331 3 pay pennds In Oa; budFet reflected 3:o00ment 016601133 311110 11002k Certirtbutuna 2.552330 ut,11,34, 212.67 250 91 233241 2,13421 2,326,74 12.59 FICA Cereenbutlons 3.685.10 io ,s,„, 30070 204.50 6/3 20 33307.70 3335.51 1,471 49 13310136331-3.3 CentrIbut0363 541.1,3, 50.8913 330.3333 47.82 23.44 -73,30 420,30 344,0)) lisalth/Dentul Insurance 13,605.00 335,9740 1.1,13.75 1.006,00 45,75 12.471,25 111.336,00 2,135,25 Van:ince due t03 ray nernals in Oct 1 3nemplovreent Reedits 3200 3201133'4 (IMO 0.00 000 0,110 0210 0.00 13333301ers Ceranennation 103332033 11 no% 0.1 33 t3.00 9.1333 ,, I cos! 0,1in .+16.63 3.31303ry sees supplita 333 00 33,0104 0210 (WU 000 31,00 0.00 0,1141 tIllice 113usellas 300100 334.8513 416,6' 33.65 3133.02 4,5133.37 2319236 1,7910i 1300('ry I '011 eat on hiantennece 70,000.00 119.04913 33.61330.67 1,6332.611 (1.995.931 16,133.37 23,763,34 /5.449 97/ i neat S230.333336 100330 61,00334 32033 0,60 (UV' 3773133 4.55.0333 I00.1(3) 43c300,3233 lausice2 4,000,00 4.33904 333.33 0.310 333.33 3,666_63 100,00 .3,410263 lotephone 1,300 0331 92,925), 116.67 13,00 116.6- 1 763,37 1,300232 (17.453 Internet 600.110 07 tiCla 31000 000 50.00 5 song) 3.15.n6 204 04 information lechn€3136,23. 3133013ne 13,000330 41,75334, 0.00 000 0310 0.150,00 5,6R7,1 6 4,0132./14 Tinting lasuct budgeted later In:year as paid Lutes art 201:33 633 4653 tantense 5011, arc 0031 100004 I 3200 0,00 0,00 000 1,14.136 (144.01,0 Insurance 2,50000 -7131 las 001 0 003 0.00 2.500.00 1,97, 66 623034 23 Icor its 1333133, 7.00fy011 .rio 70. ',', 503.31 -MO (71 117,20 6,4 16.63 9.295.36 1322' 033101)e 031333.00 6 3.3.311a 60314 15.6' I 6.60. '33,31 405,06 245.31 Rep2r,23133361 131331u 22300330 229.1533'3 666 6' 9'7231 1310.401 ".3313 31 114,334,14 31 1,1300371.1 I IR roufing .V3,545 Repn631313333311NC)13 131443 11323141363.3 0 3333323 220 00 0.00 22.9.011 52.519.00 353500 52.164,10 itea443331,3163 Equip 03313,1.11 14314 2,500 f0, 0,1)(A, 43615 33 000 20,333 4.291.63 43.00 2.291.63 12633313.3.3 Card Reitehorsesuents 133.33310.00 56.6530, 1,50040 60000 394000 3 7,500.00 312094,05 3 5,40S,05 MicCrtiZtli:011 131,00133M 2 43 3 23300 139 726.03 3.2'1 97 27,500.00 726.60 26.770,40 131311.1ing 103333162343 Rerun 31.1(33 0,60% 033333 ((.00 0,031 000 0,0(1 0.09 1-1431613nt0lIsoperty Ina 0 00 3 033.003133 0,00 0.00 33,00 roil 2„526,00 12,526.00) Other Faulfurtent 0 00 0.03034 0,333,3 0,3131 0,00 000 0.01) 0,110 Subsurirtion2 0.011 30000011 0.00 13 on 0,00 000 .361.55 15621151 Conferences 4I, franung 0033 11.003313 ftflfi yitimil ilimmlin 0,00 1000 1300.001 centaigeney Niellic, 0 at? nAliri, COO 0.1(0 0,00 11,131) 1100 0.130 /Merrell camas, 3,500.00 4920% 125300 30.013 9:3500 13E35 00 716110 637 00 $4' per rare! processing fee plus tillnlae City rusouteea total Library 7.68.3197.011 50,840', 15.113.99 11,396.17 3,71102 14C.8(0195 136,436.81 113,432.14 (No C013 resources billesi in (-IMO Nri l)1cornri(F:wpense) (1041 04,563,001 tin.271,(7) 4,26I P. _f1111,945(45) , 4,359,4:_ 1131699.92 ! 233 ; '1,3 Cash Bulunce 3.35.1330.43 Islet Inconel ratsensel 4,1534,47 Atarnest All 2.290311 Ending (ash 1 1'10321 92,240.73 11 CITY OF KE ELM() L DATE: December 16, 2014 CONSENT ITEM AGENDA ITEM: New Single Family Home Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Kyle Klatt, Planning Director 5 SUGGESTED ORDER OF BUSINESS: Introduction of Item .................................. .... ....................... City Administrator Report/Presentation........... ............ ................ ...... ...City Administrator Questions from Council to Staff.. ......... ........ .......... .................Mayor Facilitates Call for Motion ..,................................ ...... ...................... Mayor & City Council Discussion....................................................................... Mayor & City Council Action on Motion ........ ................ ..... ........ ........... ..... .............Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home permit report through November, 2014. No specific motion is needed as this is recommended as part of the Consent Agenda, LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2014 2013 2012 New Homes 31 32 28 Total valuation $16,288,946 $14,603,169 $12,806,112 Average home value 525,449 456,349 457,361 RECOMMENDATION.: Based on the aforementioned, the staff recommends the City Council accept the November, 2014 monthly new home building permit report. -- page Ti CITY UF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Monthly Assessor Report Dan Raboin, City Assessor Cathy Bendel, Finance Director Finance Committee T DATE: December 16, 2014 CONSENT ITEM# 6 SUGGESTED ORDER OF BUSINESS: Introduction of Item ..................... ....... City Administrator Report/Presentation......... ........... ....... . ...... ....... City Administrator Questions from Council to Facilitates Call for Motion Mayor & City Council Discussion ...... ......... ...... ..................... ..... ....... ..... . ...... Mayor & City Council Action on Motion......... ..... .......................................................Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through November 2014 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 0 Sales collected and viewed — 16 Taxpayer inquiries — 13 Miscellaneous inquiries - 2 Inspections — Residential — 34; Commercial — 6 Building permit reviews — 19 Pictures taken — 26 Other work performed included: Sales analysis, land values Monthly meeting with County residential and commercial supervisors -- page 1 -- City Council Meeting. [Consent Agendo Item IV December 16, 2014 input of all inspection and permit work Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on thc aforementioned, the staff recommends the City Council accept the November 2014 monthly assessor report. -- page 2 -- LAKE ELM() DATE: December 16, 2014 CONSENT ITEM# MOTION 7 AGENDA ITEM: Authorize Certification to Washington County Auditor for the Unpaid Water Utility Bills SUBMITTED BY: Cathy Bendel. Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Patty Baker, Accountant SUGGESTED ORDER OF BUSINESS: Introduction of Item ......................................... ..... ........ City Administrator Report/Presentation ..... . ..... ..... ......... ....... .......City Administrator Questions from Council to Staff .................................. ....... Mayor Facilitates Call for Motion ........................................ ...... ......... ....... . Mayor & City Council Discussion..................... ....... ............ ......... ...................... Mayor & City Council Action on Motion ........ .................................................... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: Up to S25,142.16 to be assessed to Washington County for collection via 2015 tax rolls. Amount to be reduced for any payments received on or before December 19, 2014. SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve the certification of the delinquent water bills to the Washington County Auditor. No specific motion is needed as this is recommended to be part of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has authority by Minnesota State statute 444.075, suhd.3 to assess property owners for unpaid water utilities and services. Affected homeowners with past due balances were sent notification of the proposed assessment. Property owners have until December 19, 2014 to pay the balance due without additional fees. The City operates the water, sewer and surface water under its Enterprise Funds. Enterprise funds account for specific City operations that are financed and operated similar to a private -- page 1 -- City Council Meeting /Conseil/ Agenda Item 7] December 16. 2014 business. Generally, the services are provided to identifiable beneficiaries, as well as the general public, and all or most of the costs come from user fees. The user fees collected are utilized to operate the Cities respective water, sewer and surface water systems. Assessing the property owners listed on Exhibit A (attached) for unpaid services will assure collection of charged fees. The deadline to certify unpaid water utility bills to Washington County is December 28, 2014. Any payments received before the cutoff of December 19. 2014 will he removed from this list and not reported to Washington County for assessment. The potential amount to certify for 2014 is 45')/0 below the 2013 amount of S46,003.22 due to diligent efforts to work to follow up on past due amounts throughout the year. RECOMMENDATION: It is recommended that the City Council authorize the certification of the unpaid delinquent water accounts to the Washington County Auditor. ATTACHMENTS: 1 Resolution No. 2014-97 2. Exhibit A -- pave 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2014-97 RESOLUTION AUTHORIZING CERTIFICATION TO THE WASHINGTON COUNTY AUDITOR FOR UNPAID WATER UTILITY BILLS WHEREAS, Minn. Stat. 444.075, subd. 3, permits certification of unpaid charges to the county auditor for collection with taxes payable; WHEREAS, the Municipal Code for the City of Lake Elmo contains a provision to certify delinquent accounts to the County Auditor for the collection with taxes payable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA, THAT: The list of delinquent accounts, a copy of which is attached hereto as Exhibit A. and made part hereof, is hereby accepted and shall be certified to the Washington County Auditor for collection with taxes payable. 2. The certified amount shall be payable over a period of one year. with interest as provided in Exhibit A. The owner of the property may, at any time prior to certification to the County Auditor, pay the delinquent amount to the City Finance Director. 4. The City Finance Director shall forthwith transmit a certified duplicate of Exhibit A to the County Auditor to be extended on the property tax lists of Washington County no later than December 28, 2014. Such delinquent accounts shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE 16th DAY OF DECEMBER, 2014. By: (Seal) Adam Bell, City Clerk Mike Pearson Mayor Resolution No. 2014-97 Cbyof Lake Elmo Po\cobol VVa<mr Asnexmnccdx lZ/16/l0\4 [)o\»tandio,uonf|2/\|/l4 EXHIBIT Potential to be Account Bo|uuue Fee /\oseaoud PiD 0 -00000000-00-7 241.44 25,00 266.44 3.029.21.32.0015 0 -00000013-00'7 44.18 2-5.00 74.18 4.029.21A1.0018 0 '00000016-00-0 31.42 25,00' 56.42 3.O792\.]l.O0\5 0 -00000017-00'1 20jO' 2�00- 51.50' 3.02921.31.0014 0 '00000020'00-7 434.15 34.73 468.883.029.21.34.0004 0 -00000021-00'8 30.00 25.00 55.00 3.029.2134.0005 O '00000026-00-3 196.52' 25.00 271.52 3.029.2l]5.O039 0 -00000029'00'6 93.87' 25.00 118.87' 3.029.21.33.00I4 �0 -0000063-7'00'7 72,65* 25.00 97.05' 4,02921A4.0008 �0 -00000042'0U'5 09.62 25.00 94.02 4.029.21.44.0018 /O -00000052'00'8 110.8025]30' 135.80 3.O29.21.34.0017 'Q -00000050-00-4 11392 25.00' 138.92 24.029.21�21.0004 '0 '00000063'00'2 ]7.84 25.00 62.04 24.029.2121.0007 IO -0000064-00-3 94.6-8' 25.00' 119.68 13.029.21.34.0007 U -00000072'00-4 08.70' 25.00' 9T10' 13.8292124.VUO6 0 '00000073-00-5 290.0625.00 321.00' 13.029.21.24.0005 0 -00000078-00'0 07.12 25.00 92.12' 1102921.34.0025 8 -00000080-00'5 265.00' 25.00 290.6613,02921.34.0029 0 -O00UO084'00'9 37.84 2lU0 02.84 )3.02g.2l23.O008 0 -00000119-00-0 135.502l0O160.50 lIO29.2|.32.0O84 0 -00000120'00'4 33.31' 25.00 58.31 1312821.32.0038 Q -00000121-00-5 122.05 25.00 147.05 13.029.2132.0039 O '00800122-00-6 304.7825.80' 32978 13.029�2>32.0040 O -O000O04-00'1 78.72 25.00' 103,72 13.07�.21.-33.0040 U '00000148-00-8 42.38' 25.00' 87.3813.029.21.32.0068 O '00000155-00-6 30624 25.003�1.24' )4.02V-�1.41.0OlZ 0 -00000150-00-1 303.63' 25.00 ]?M.-6-314.0Z921.41.0016 |U -00000109-00'1 552.28' 44.18 596.46' 13079.21.43.0007 O -00000197-00'2 479.37 38.35 517.77 13.029.21.32.0081 O '00-000202'00'7 94.31 25.00' 119.31 13.029.71.74.0017 0 '00000210'00'8 144.05 25.00' 169.05 1I029.21.32.0040 0 '00000213'00'1 47.36 25.00' 8?36' l3�U2921.23.0O%? |0 |l]2l 2�OO' l��7l l�07A7[��O022 | -""""~^~^ ~~` ' ' � ' ' ' 'O '00000249-01-9 194.10 25.00 210.10 )3.029-71.2].0030 O -00000256-00-0 115.32 25.00' 14032 l.3{%lA.7}.73.006g U -00000271-00'7 348.38 77.87 37625 05.029.21.44.0016 0 '00008270-00'2 191.86' 25.00210.86 10.024.21.24.8008 0 -00000316-00-1 422.02 33.8] 456.43. 24.079.21.>7]}030 0 -00000320-00-8 445.49' 35.64' 48}.]3' 24.029.21.14.0009 U '00006122-00'0 419.35 3S.55' 452.90 24.029.21.14.0008 V -00000]30'00'1 40.11 25.00 05J1 24.029.21.11.0019 O '00000138'00-9 575.16 46.01 621.17 24.079.21.11.0012 O -00000340-00-4 83.56 25.00' 88.56 24.02921.11.0017 0 '00000370-00-3 49.18 25.00' 74,1824.029.21.12.0034 0 '00000470'00-1 29775' 25.00 372.75' 16.029.2),41.0029 0,00000430-00'8 58]525.00 83.15 16.82921.4}.[03} O -00000456-00'0 33.34 2�.00 58.34 10.029.21,44.0008 O -00000511-00-0 3l57 25.00 60.57 15.029.21.32.0018 0 '00000518'00-5 30.93 25.00 55.93 15.02921.32.0027 Cih/ofLake Elnuo Potential Water Assessments |2/\O/2Ol4 0utstaud(n-,uvof\2/\Vl4 Account Bu|uo# 01-00000519-00'8 85.78 01-00000521-00-3 364.06 01-00000522-00-4 167.95 01'00000524-00-6 44.05 01'00000532-00'7 33.31 01'00000536-00-1 140.03 01'00000549'00-7 68.61 U1'0000005-00-9 37.67 '01'00000577'004 37.84 01'00000579-00'6 150.04 01'00000584-00'4 49.18 0l 3179 0}-8000O60-O0'0 120'48 /01-00000651'00-9 )7]94 01'00000662'00-3 66.59 0I-00000008-00-9 443.11' 01-0000081]-00-] 408.17 01'00000817-00'7 265.42 01'0A000843-00'2 101.76 '81'00000849-00'8 350.88 01'00000850'00'2 171.94 01-00000861'00-0 591.05 !01'00000870-00-6 448.03 01-00000885-00-6 188.12 01'00000905-00-9 80.59 01'00000913'00'0 15795' 01-00000921'00-1 115.76 01-00080927'00-7 238.03 01'00000967'00-9 20.24 01'00000902-00-0 197.58 01'000069-84-00'2 133.97 01-00000989-00'7 280'62 |01'0000]0]1-00-4 118.43 01-00001233-00'6 061.18 01'00001747-00'3 177.0 01-00001351-00-1 1,113.85 0}-0000137(-00'2 249.52 01-00O01421'80-5 241.38 01-00001451-00-4 289.67 01-00001641'00'5 114.90 01-00002001-00-8 313.12 01'00002091-00'7 329.43 01-00003181-00-0 33.31, 03'00000743'08'7 44.85 04'00000013-00-0 20224 04'00000019-00-6 244.79 04-00060033-00'6 40.11 04'00000049-00'5 142.88 04'00000003-00-5 00.53 04'00000067-00'9 75.68 Potent' al to be Fee Assessed 25.00 29.}2 Z5.00 25<X) 25M 25.00 25.00 25.00 25.00 25.00 25M 25.00 25.00' 2�.UO 25.00 3l46 32.65 25.00 25.00 28.05 25.00 47.28 35.04 25.00 25.00 25.00 25,00 25.00 25.00 25.00 25.00' 25.00 25.00 52.89 25.00 89.}| 25.00 25.00 25.00 25.00 25.05 26.35 25.00 25.00 25.00 25.00 25.00 25.00 25,00 25.00 110,78 393,18 192.95 69.65 58.3\ 165.03 9S.6\ 62.67 62,84 )8}.O4 74]8 58.79 l/@4D \98.94 g}.59 478.77' 440.82' 200.42' 370.76 378.71 |98.44- 638.13 483.87 2]l\Z \U5.59 lK7.95 140.76 Z6],0l 5(.24 222.58 l5KV7 3}>.02 {43.4] 714.07 202.93 1,202.96 274.52 266.38 314.67 139,90 338.17 ]55.7O 58.3} 69.85 227.24 269.79 65]) 167,88 85.53 |OO.00 P 15.029.2 15.029,2 15.029.2 15.029.2 15.029.2 \6.O20.2 |6,0292 09,029.2 \5.02O2 l5.02O2 ]0.029.2 )6.0292 ]h.U292 |h.0292 \6.O29.3 lb.02Y2 l?.02V.7 12.029.2 12029.2 12.029.2 )2.V29.2 |2.029.2 )2.U2V.2 12.029.2 D �32.0020 .]2.0V22 .32.O07-1 ]l0Dl3 .32.0006 .\4lKX>5 .l4.00)5 /44,0U\4 .1\lK)0l .3l.O0V4 .S2.OU1O '4\.0O3) ]4.0Q29 Jq.0024 ]3.O0|8 ]3.000-Yf .\3.8U|O .l2IXl|K .47.00l7 .42.UOlY /4Z.UU2O .42.0U3| .4lO0l8 .4|.UU3D 06l%29.20.33.0023 06.029.2O.11.60-13 06.029.20.33.0009 00.029.20.33.0005 00.029.20.32.0009 06.02920'32.0019 06.029.20.31.0024 06.029.20.31.0020 06.029.20.31.0049 22.020.2121.0011 22.029.21.21.0021 11.029.21.33.0021 01.029.21.13.0013 01.020.21.14.0016 02.029.21.14.0011 15.02921.42.0003 11.029213I0010 10.029.21,41.0016 01.029.21.14.0004 33.029.21.44.0032 15.02921.54.0002 15.02921.1I0040 15.02921.33.0005 1509.21.33.0021 15.029.21.33.0039 22.0292}22.00}5 ChN,ofLake Elmo Potential Water /\xocswmcn<o l2/l6/2014 Outxiundiovusof!2/|l/l4 &uuuuo( 04'0(}000093-00-4 04-00000123'00'0 04'00000127-00-4 04-00000143'00'6 04'00000175'00'7 04'00000180-00'4 04'00000209-00'7 04-00000213'00'4 04-00000215-00'0 04-00000743-00'3 04'00000769-00-5 04'00000273-00'2 04-00000289-00-1 iO4'00000359'00'9 EXHIBIT Potential Nho Balance Fee Assessed 10297 25.00 135.78 25.00' 101.31 25.00 37.8425/00 250.37' 25.00* 9}.33 25.00 253.22 25/K0 505.80 45'50 213.01 25.00 145.91 25.00 930.33 20.43 447.57' 35.81 403.333227 33.31 25lX0 12797 |6K78 )O6.3l 6184 28\,]7 |lb.33' 27822 6l}.30 238.01 l70.9\ ]56.76 483.38 435.60 58.31 _ 22,031.21 9,110.95 _ 25,142.l6 PlD 22.029.2123.0012 21.02921.110009 )-l.029.2l.|2.O0l1 21.029.2}.2}.0001 21.02921.12.0022 21.029.21.21.0014 21.029.21.23.0013 21.029.21.2I0006 21.029.21.23lX007 21,029.21.22.0007 21.029.21.24.0006 21.02921.13.0019 21.029.21.13.0004 21.029.21.12.0030 TI It IV OF K E ELM() T DATE: December 16, 2014 CONSENT ITEM # 8 AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements — Pay Request No. 3 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Avenda): Questions from Council to Staff .......... ...... Mayor Facilitates Public Input. if Appropriate........................... .......... ...Mayor Facilitates Call for Motion ....... Mayor & City Council Discussion ............. ...... Mayor & City Council Action on Motion ...... ........................................ Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the 39111 Street North: Street and Sanitary Sewer hnprovements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Geislinger & Sons Inc. in the amount of $273,723.87 for the 39" Street North: Street and Sanitary Seim. Improvements". page 1 -- City Council Meeting [Consent Agenda Item 8./ December 16, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Geislinger & Sons Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $273,723.87. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5°/© of the total work completed. The amount retained is $59,454.88. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 3 for the 391t1 Street North: Street and Sanitary Sewer Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Geislinger & Sons Inc. in the amount of $273,723.87, for the 39th Street North: Street and Sanitary Sewer Improvements". ATTACHMENT(S): Partial Pay Estimate No. 3 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 3 39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS PROJECT NO. 2014.131 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No, CONTRACT CHANGE ORDER SUMMARY Approval Date 1 9/16/2014 Amount Additions Deductions $118,975.00 TOTALS $118,975.00 NET CHANGE $118,975.00 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: 9/2/2014 10/31/2014 6/5/2015 1. Original Contract Amount 2, Net Change Order Sum 3. Revised Contract (1+2) 4, *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7, Retainage* 5.0% 8. Previous Payments $0.00 j 9. Amount Due (6-7-8) I "petalled Breakdown Attached CONTRACT TIME ORIGINAL DAYS 276 REVISED DAYS 0 REMAINING 187 ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. The undersigned certifies that the work has been reviewed and to the co best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ENGINEER with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein Is now due. 12/4/2014 DATE APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY CONTRACTOR Y BY DATE DATE .„, FOCUS Engineering, inc. ENGINEERING, inc. PERIOD OF ESTIMATE FROM 11/1/2014 TO 0/20 4 CONTRACTOR: GEISLINGER & SONS, INC. 511 CENTRAL AVE S, PO BOX 437 WATKINS, MINNESOTA 55389 ATTN: GARY LUMEN, PROJECT MANAGER PAY ESTIMATE SUMMARY $1,760,458.80 $118,975,00 $1,879,433.80 $1,189,097.69 $0.00 $1,189,097.69 $59,454.88 $855,918.94 S273,723.87 ON SCHEDULE YES NO PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 3 39TH ST NI STREET AND SANITARY SEWER IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2014.131 ITEM DESCRIPTION OF PAY 11 CM ENGINEERING, inc. •, CONTRACT THIS, KRIM) TOTAL TO DATE UNIT OURATTFTV UNIT PRIC.E AMOUNT QUANITTY A311)33NT QUANTITY Amou r PART i , SANITARY SEWER 1 8' PVC SANITARY SEWER SOH 26, 20' - 25" [TEE(' Lr 62 5125,00 57.750.00 35 54 375 00 1530.0 $19,125.167 2 10" PVC SANITARY SEWER, SDR 26, 1112 20' DEEP 11 1,025 507,353 589.175,00 186 $16.167.00 1,064,00 $91,696.00 3 10' PVC SANITARY SEWER, SDR 26, 20 25' DEEP LT 315 589 TM $28.035.00 0 $0 00 284 575,276.00 4 12" PVC SANITARY SEWER, SDR 26. 15' - 20' DEEP ir $130 $92 (Y3 54600000 0 50 00 495 $45,510.00 E. 12" PVC SANITART SEWER, SDR 26, 20' , 25' DEEP 11 630 $94 00 559 22000 0 5000 632 559,408 00 6 ID' PVC $ ARMORY SEWER, SOR 26, IN CASING if 100 540 00 54.000,00 0 .60.60 MO 54,0630.00 7 12' PVC SABINA*, S(WER, SOH 2(1 IN CASING 11 120 545.00 $5,4(30.00 0 50 0) 120 $5,400.00 8 20" SIT EL CASING PIPE EMCMATMEREM LE 100 5525 00 552150000 0 50,00 300 655,60000 9 20' STEEL CASING PIPE 13403/A0GEREDI LE 120 5535.00 $84,200,00 0 50.00 120 664,20000 10 PIPE FOUNDATION ROCX if 1,400 511 10 $140.00 0 50.00 118 $11.80 11 TELEVISING If 2,850 $2.00 $5,700.00 0 50,00 0 $0.00 12 4' 0 IAMETER RANI( ARS SEWER MN EA 12 53000.00 $36,000.00 0 $0.00 12 536,000,00 13 4' DIAMETER EXCESS MANHOLE' DEPTH IF 140 5125,00 $17,500,00 0 $0 00 117 7 $34.712.50 13 10 3(6" PRC WYE, SEM 26 EA (I 540000 $2.400.00 0 5200 6 $2.400.00 15 121)(6" pVC WTE, FOR 26 EA 4 506000 51,840.50 0 50 00 6 $2,76000 16 6" PVC SCH 40 SANITARY *WEB RISER LI 8S 535.00 $2.926.00 0 50.00 118 $4,130.181 17 6' PVC SCH 40 SANITARY SEWER SERVICE IS 400 $32.00 $12.800.00 0 10.00 389 $12,448.00 18 PRECAST CONCRETE IERSEY BARRIERS AT HIGHWAY 5 SAC RING PITS Tr 1 54,500 00 $4,500 00 0 SO 00 54,500.00 19 PRECAST CONCR EIS JERSEY BARRIERS AT HIGHWAS" 1 r (ASKING PITS LS I 54,500 (X) 50,500.00 0 $0.00 3 54,5153.00. 20 CROSS EXISTING WATER SERVICE EA 7 5050 00 53,150.00 0 $0.00 7 53.160.00 21 EXPLORATORY DIGGING Mt 5 5500.00 52.50000 0 $0.00 0 $0.00 SUBTOTAL - PAR) 1 5450,286.00 520.557.0() 5451.759,30 PART 2 . WATERMAIN 1 TEMPORARY WATER SYSTEM 1.5 1 51.500 00 $1.500,00 0 50.03 1 5 1,5170.00 2 CONNECT TO EXISTING 6' WATER MAIN EA 3 $900,00 52,70000 0 $0,00 1 540001 3 CONNECT TO EXISTING 6' WATER MAIN EA 1 59513.00 5950.00 0 50.00 1 5950.00 4 COT 1188" X M TEL EA 1 $2,600.00 S2,60000 0 50.00 0 $0,00 5 REMOVE OND DISPOSE Of EXISTING GATE voLVE 6 BOX EA 3 51.500.00 $4.500.00 0 50.00 0 50 00 6 REMOVE AND REPLACE 6'' GATE ROWE 8 602 EA 4 53,4000C $13,600 00 0 50.00 4 513,600 CO 7 REMOVE ONO REPTACE 8" GM E VALVE & 805 EA 11 53,900.00 $47.900.00 0 SO 00 10 5317030.00 8 BERIOVE AND DISPOSE Or EXISTiNG HYDRANT EA 5 5760,00 53.80000 0 So 00 3 52.280.00 9 6' OW CT 52 WATER MAIN if 70 546.00 $3,22000 0 511 03 30.5 51,003.00 10 8" DIP Ct. 52 WATER MAIN LE 30 $53.00 $1,590.00 0 SO 00 88 $4.664,00 11 6" DATE RATS* AND BOX EA 4 51,430tx1 56.815700 0 So 00 1 51,450.00 12 HYDRANT EA 5 $4,000.00 520,000.00 0 $0.00 3 $12000 00 13 VALVE BOX ExTENSION il, 2 5260.00 $520.00 0 50.00 (1 50.00 14 MORAN/ EXTENSION LE 1 5600.00 5600.00 0 $0.00 0 $0.00 ES DUCTILE IRON FDTINGS TB 100 3 10.00 $1,00000 0 So oa 54 $94010 SMITOTAT - PAM' 2 $105,28000 50.00 518,487.00 PORT 3 - STORMSEINER REMOVE AND DISPOSE OF EXISTING STORM SEWER 11 910 510.00 59,300.00 0 $t) 00 902 $9,020.03 REMOVE AND DISPOSt Of THRONG STORM SEWER MANHOLE EA 8 5400 00 53,200.170 0 Saw 8 53,200.00 3 POTHOLE EXISTING WATER MAIN EA 7 5450 00 53.150.03 0 50.00 7 $3.150.00 4 12" RCP STORM 5E04 ft, TAMS 5 LE 70 540 DO 52.130000 70 52,800 00 70 52,800.00 5 15" RCP S1ORM SEWER. CLASS S LF 891 9,12.00 533.022.00 0 50.00 691 537,422.00 6 18" RCP STORM SEWER, EIASS 5 LE 236 335,193 $10.620110 90 $0.320.00 236 $10,62000 7 24" RCP STORM SEWER, CLASS 4 IT 369 $62.00 522.828.03 a Sam 369 522,878.00 8 12" RCP FLARED END SECTION INET TRASH GUARD EA 2 59(5500 51,80000 2 51.800.(9) 2 Si,aao oo 9 18" Rai, FLARED END SECTION INCt TRASH CHART) CA 2 51,050 00 5/.10000 7 54.101.100 2 $2,100.00 10 24" RCP NAREO END SECTION INC1 1RA511 GUARD EA 1 $1,400,00 51,400 00 1 51.404700 1 51,400 00 11 RIP RAY. CLASS 'A Cs 8 5115.00 5920.00 0 5000 5 $0,00 17 253 CATCH BASIN EA 3 Sz,loo Da 56.300.00 0 50.00 3 56,300.153 13 4' DIA CAI CH BASINATANHOLE EA 5 52,500.00 512,500.00 0 50.00 5 S12.500.00 14 5' MALAWI 8A504/011041101£ EA 2 $3,60000 57,200.00 0 SO 00 2 57.200.0() 15 5 OM CATO( 0A51(4/MANHOEF, W/ SUMP 14£ 1 50.75000 54 350.00 0 00.00 1 54.350.00 16 BULKHEAD 15" RCP STORM SEWER EA 1 $125.00 5 325.00 0 50.00 1 a 25.0o 17 Bin /MEAD 18311CP STORM SEWER EA 1 5150,00 Snap° o .50.00 1 5350.00 11 fit(LKHEAD 36" BCP STORM SEWER EA 1 5225.883 $225 00 60.00 1 5225.00 15 INLET PROTECTION TA 12 5175.00 52,100.00 $0.00 3 $525.00 20 18151203T305 SY 30 $3000 5900.00 593.00 24 S 720.00 21 POND EXCAVATION {al CT 420 $10.00 54,200200 0 5000 470 $4,200.00 21 ITIFILTRATION SWALE EXCAVATION (PI 62 676 510.00 $6,75025/ 0 50 on 0 $0.00 23 SEGO MIX 330 AND (180608411101 SY 1600 67.76 54,400 00 11 5001 11 50,00 SUBTOTAt . PART 3 5144,59000 517.470.00 5130,685,00 PART 4 - STREET IMPROVEMENTS MOBILIZATION 1.5 590.0103 310 550,00000 000 50,00 7375 567,500.00 TRAFFIC CONTROL 35 $9.0031.00 6.9.000.(5) 0013 50 00 1365 56,750,00 CONTRACT TINS PLRIOD 7 7 TOTAL 10 DATE - ITEM DESCRIPTION OF PRY ITELL1 &INN QUANT/TY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 3 TEMPORARY ROCIE COTOTMICTION ENTRANCE 14 3 .0000') 99600 00 000 5000 5600.00 4 CLEAR ANC) GINNTTREtS AND BRUSH LS $4,500 00 54,500,00 DOD 5000 50.00 5 TEMPOPARY ACC1S5, GRADING ES 1 52.003 00 52000.00 000 60.00 1 52.000.00 f TEMP0714116ACC158 AGGRE 0311 BASE 6 I ALS 8 TN 60 510 01 51.800.00 0,00 511.14) 68 5 1,500.00 7 TEMPOFEARY ACCESS GIALELTENANCE UR 10 612000 5105000 ODD 50.00 10 91.250,00 8 REARM TQAPORARY ACCESS LS 1 5 1.5EX7.00 $1 500.00 0.00 50 00 0 $0.00 5 10 74068 AND DISPOSE OF EXISTING CONCRETE' CURB ANN GOP 69 IF 290 86,00 81 740.00 0,00 8000 290 8'1,740.00 10 REMOVE AND DISPOSE Of EXISTING 1311111311NOU5 P66610E711 SY 9160 52 00 518.320.00 0 00 5000 9,487 518 974 00 IL REMOVE AND DISPOSF Of EXISTING 110104160115 190.777,17111 (071117L454 58 339 54 00 51,340.00 0.00 50.00 300 51,200.00 17 RC MOVE AND DISPOSE Of EXISTING 116/17 6457 14 4 530E101 51,20001 ODD 50.00 0 50.0.1 1/ SALVAGE ANT) REINSTALL SIGN EA 5200 00 51,600.00 0 OD 50.00 0 6 0.00 E1 SALVAGE AND REINSIWO MAIE DITOPIED? EA $250 00 5250 GO 0.00 340.10) 0 50.00 15 SALVAGE ANIT MINS/ALL NCI AIRING WAI1 LS 1 5 7.500 08 57,500.00 0,00 50.00 0 $0.00 16 SAWC111 PIEUREINOUi PAVEMENT IF 200 $3 00 $600 00 70000 %DODO 200 5600.00 17 COMMON EXCAVATION ERE EA 7750 $9 00 569,750,00 8939 co 517,412.00 7,361 966.267.00 18 6E186846E CORRECTION It1.0 (8 340 617 00 64.08000 000 50011 216 52,592 DO 19 SUBGRADE PREPARATION PS 24 $46000 S11316.10 8,30 53,859 50 24 144.299.534 20 4" PERFORATED PVC DRAIN TILE WITHAGGRt GAIL AND WRAP if 1000 512 00 $12.000.00 200,00 51.4187.00 980 511.760 00 21 AGGREGATE BASE CLASS 5 TN 6380 510 50 566,991100 6,888,30 524.940.65 6.882 559,664 15 22 5t/ Ea GRANUTAN SORROW 1117 CI 4090 510.041 540.900,00 69000 56,900 00 4,092 541190000 23 TYPE SP 9 5 BITUMINOUS WEARING COURSE MIXTURE RAE) [51/W16230E TN 81X1 566.50 553,200.00 0 00 50.00 0 10.00 21 TYPE SP 12,5 BITUMINOUS NON WEARING COURSE 8400070 12.11115PNV7 TN 1335 557,75 577096.25 510.00 529.452.50 510 529.452,50 25 BITU64040115 MAT ERIALIOR TACK COAT GAL 563 52,00 61 13000 7500 55E1 02 25 S5000 26 ADJUST MIE CASTING - STEEL RING 120153 EA 17 $460.00 60400 00 0.00 $0.00 0 50 00 27 ADJUST VALVE PDX 120151 EA 20 5250.00 55.000.00 0.00 5000 0 50.0C 28 86/4 CONCRETE CURB AND GUTTER if 4310 510.77 540418 70 7.902 00 530,873.74 2,862 530.823.74 29 11612 CONCRETE CURB AND GUTTER LC 105 571 811 51,557100 000 50.00 0 60-110 911 CONCRETE. PEDESTRIAN RAMP EA 12 542000 55.040 00 OEM 50.00 0 5000 31 5" CONCRETE SIOEWALIE if 13110 53.50 545,88600 0 00 50,011 0 50,00 32 8" COMNARCIAL CONCRETE DRIVEWAY PAVEMENT 1 MOH (ARLY) S'Y 340 670.00 523,600.00 0.00 50.00 0 50, DO 33 6" CONCRE1E FLUME SY 35 550.00 $1.780.041 0.00 50.00 0 5000 34 TRUNCATED 00659 PANEES SE 168 $42.00 97.056,00 9 00 50.00 0 50.00 35 PITUMINDUS DRIVEWAY PAVEMENT SY 105 650 DO 55,250.00 11 00 50 00 0 50.00 36 TYPE SP 9.5 BITUMINOUS WEARING C01/85E 731011191 . 19411 12,81189W TN 270 565 DO 617,550.00 0,00 5000 0 51100 37 SODDING SY 5000 54,15 521,250,43) 000 50.00 0 So 00 38 IMPORT AND PLACE TOPSOIL BORROW EP VI Cr 500 535.00 517,500.00 0,00 50,00 0 50 00 39 SEM 6 EROSION CON71101. 614INKET SY 2000 53.25 56.500 00 0 09 50.00 0 SO 00 40 SEEN & HYDROMULCH SY 5500 57.15 191.875,08 0.00 5000 0 500E1 41 SILT FENCE, TYPE MACHINE SNEED IF 1000 51 95 51,950.00 0 00 Sam 0 50,00 42 SILT FENCE, TYPE FLOATING is 30 522.50 5675,00 000 $0670 0 5000 44 000101E31) • 809041 IF 200 55.75 51,150 Do OM 50,00 3D 517 no 44 STREET SWEEPING HP IS $125.00 51.875.09 0.00 50,00 0 40.00 45 SIGN PANELS, TYPE C SF 6 545,00 5281.25 0,00 $0.00 0 50.00 46 4" DOUBLE SOLID YELLOW 11141 EPDXY LF 2270 51.5(1 53,405 00 0.00 5000 0 5000 47 4" SOLID mil -re LINE, EPDXY ii 110 50,75 $82.50 0 00 60.00 0 50.01.1 48 RIGNT TURN ARROW, TAPE EA 1 5845.00 5845 00 0.0 S0.00 0 10,60 SURDIAI . PART 4 5714,706.80 5 16,468,39 5355.395,39 QTERNATE NO. 1 - SANITARY SEWER SOUTH OF TH 5 CLEAR AND GRUB TREES ALIO BRUSH 2 REMOVE AND DISPOSE OF EXESTING STORM SRN/ 3 PATCH GRAVEL DENVEINAY 4 18" CRIB DRIVEWAY CULVERT 5 18" MI6 #641170 END SECTION 6 151 PVC SANITARi SEWER, SDE4 26, 15' '20' DEEP 15" PVC SANITARY SEWER, SEM 26, 20' 25 DEEP 14°' PVC SANITARY SEWER C905 DP 25, IN CASING 9 14" PVC SANITARY SEWEA C905 DB 25, 20 .25' DEEP 10 18" STEEL CASING PIPE EFACIDAUGE REM 11 PIPE FOUNDATION ROC?, 12 TELEVISING 13 4 DIAMEIER SANITARY ST WI 11 8711 14 4' DIAMETER EXCESS MANI1017 DEPTH 15 SOIL DECOMPACTION 16 SILT EMU, TYPE 534(44)94351)1634 17 SEED AND RIANBET 511110044 ALTERNATE NO 1 TOTALS - BASE CONTRACT 45 1 54,003,00 94,000,00 0 $0,00 0 if 28 510.00 6200.00 0 50.00 0 TN /00 520.00 64.000.00 L'I 5000 0 IF 20 645.00 5900.00 0 5000 0 EA 2 5480 oo 596000 0 SO GO 0 41 625 594 00 550,750a8 376 535,344,00 376 if 1255 59600 5120480.00 175 5161300.00 1767 I.? 164 $4000 56,56000 0 50,00 0 Lf 70 576 00 61.52000 0 $0.00 0 if 164 14565.05 S92,660,00 0 50 110 0 LE 1000 60,01 810.00 0 5000 0 IA 1061 52.00 54,122.00 0 50,00 0 EA 8 51200.00 025,60100 2 56,40000 3 u 115 5115.00 614,375 00 28 53,45000 41 AC 5 517700.00 66.007.00 0 50.118 0 IA 300 51.85 558500 0 5000 0 30 1500 53.25 54,875.00 0 $0,00 0 6345,697.00 561,994,60 50.00 50,00 10.00 $0.00 50.00 535,344 00 516,80000 50.00 50 00 .50.00 50.00 $0.00 59,600.00 55,075.00 SO 00 70.00 5000 $66.81900 51,760.458.80 $211,439.39 $1,083,345.69 CHANGE ORDER NO, 1 COI-) CONuEcT TO 1 MST iN0 (A wAEER 1,14194 TA '2.0 6900 00 81,800 00 0 50,00 0 50.00 C.01 2 CONNECT TO EXISTENT) 8' WATER MA111 EA 20 5950 00 51 %10.00 11 50 00 7 51,900.00 (016) CONNEC 7 TO EXISTING 16' W733 E II 744IN LA 1,0 51.600 00 51,690 00 1 51,600 OU 1 $1,600,00 Co IA CUT 90 8" ?ER Of LA .10 52,600 00 .12,600 00 0 50.00 0 SO 00 1014 5 10171081 AND DISPOSE OF EGS11116 8" 074134 MAN 17 0355 6.17 00 $5.250 00 696 $4,176.00 074 65,750.00 CON1 FACT MIS PER i0D 1 OIALIO DAT I: IT E AL PESCRIPT ION Or FAY ITT M UNIT 0UANT IT Y UNIT MCC AMOUNT QUANTITY AMOUNT QUANTITY ANTOLINI 0016 REMOVF ANC" VISCOSE OT 98198948 (TAT) CAM & 00) EA I 0 81,500.00 51 900.00 1 51,900.00 1 51,500.00 001.7 188 DIP Ct. 51 WATER MAIN LI 879 0 469 00 59037500 709 948&.18 00 879 580,979 00 COL-9 8 (SATE VALVE ANT) BOY TA 20 $1.700 00 $3 400.00 2 58,400 00 7 53,400.00 C01.9 LC" B1MERNT VALVE AND BOX CA 10 53,(98/ 00 SG 000.00 1 53.000.00 ) 99,000.00 COI, TO DUCTILE IRON FITTINGS LB 2.680 0 910.00 926.800.00 1,437 914.470.00 2,529 529,2'90.00 COI 11 8' DIP CL. 52 WATER MAIN LF 10 0 953.00 5530 00 0 SO 00 9 4417 00 C0T-12 10' KIK OR 11 NV8I kiir.1889 INL1 ALIT L) I'L, DIRICTIONAL ()P&L LE 980 910800 s (6,020 £4) 0 50.00 0 40.00 TOTALS - CHANGE ORDER NO. 1 $118,975.00 $76,691.00 S105,752.00 TOTALS - REVISED CONTRACT 81,879,433.80 $288,130.39 $1,189,097.59 111k CIF' AKF MO . DATE: CONSENT ITEM AGENDA ITEM: 2014 Street Improvements — Pay Request No. 4 SUBMITTED BY: Ryan Stempski, Project Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director 12/16/2014 9 SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda: Questions from Council to Staff ............ ................ .......... ..... Mayor Facilitates Public Input. if Appropriate............ ....... ............... ...... Mayor Facilitates Call for Motion ........................... ..... ............................... Mayor & City Council Discussion ........ ..... .......................... Mayor & City Council Action on Motion............... ..... ......... ...... ................ ..... ............ Mayor Facilitates POLICY RECOMMENDER: Engineering FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 4 for the 2014 Street Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to Hardrives, Inc. in the amount 0.1..5102,072.29, fir the 2014 Street Improvements". Cily Council Meeting [Consem Agenda hem 91 December 16, 2014 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Hardrives. Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 4 in the amount of S102,072.29. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $69,297.39. RECOMMENDATION: Staff is recommending that the City Council consider approving, us part of the Consent Agenda, Pay Request No. 4 for the 2014 Street hnprovements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 4 to Hardrives, inc. in the amount of $102,072.29.for the 2014 Street Improvements". ATTACHMENT(S): Partial Pay Estimate No. 4 PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 4 2014 STREET IMPROVEMENTS PROJECT NO. 2013.135 PROJECT OWNER: CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER No, Approval Amount Date Additions Deductions 2. Net Change Order Sum 1 7/1/2014 $7,988,30 3. Revised Contract (1+2) TOTALS NET CHANGE ENGINEERING, inc. PERIOD OF ESTIMATE FROM 10/1/2014 TO 11/30/2014 CONTRACTOR: HARDRIVES, INC. 14478 QUIRAM DRIVE ROGERS, MN 55374 ATTN: DAN LOBELLO, PROJECT MANAGER 1. Original Contract Amount $1,469,015.70 $7,988.30, $1,477,004,00 $1,385,947.71 $0.00 $1,385,947.71 7. Retainage* 5.0% $69,297.39 8. Previous Payments $1,214,578.03 S7,988.3 SO.00 9. Amount Due (6-7-8) $102,072.29 $7,988.30 *Detailed Breakdown Attached START DATE: 7/2/2014 SUBSTANTIAL COMPLETION: 10/10/2014 FINAL COMPLETION: 11/21/2014 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) ORIGINAL DAYS 142 ON SCHEDULE REVISED DAYS 0 YES REMAINING -9 NO ENGINEER'S CERTIFICATION: FOCUS Er)gi9eering, inc. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance ----RENGI EER with the contract documents. DATE CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this paymen estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for Y filLnq work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA CQ1kTBACTOR BY BY DATE DATE FOCUS Engireerirg, inc. PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 4 2014 STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2013.135 ITEM DESCRIPTION OF PAY ITEM ENGINEERING, inc. REVISED CONTRACT THIS PERIOD TOTAL TO DATE 1 UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT I DIVISION 1 - PACKARD PARK AREA 1 1 MOBIL NATION IS 1 534,750.00 $34,760,00 NOD $0.00 1.00 534,750,00 2 TRAFFIC CONTROL 15 1 52.162,47 52.162.42 0 10 5216.25 1 00 52,162.47 3 SILT FENCE, TYPE MACIIINL SLICED 15 1,168 52,03 56,421.64 0 00 50.00 0.00 50.00 4 INLET PROTECTION EA 14 574.93 51.049.02 0.00 50110 14,00 61,049 (12 O MORON 01101111E0, EA 14 560.28 51.123.92 0.00 50.00 0 CIO 50 00 & STREET SWEEPING 110 35 5151.26 55.294,1)) 0.00 50,00 0,00 50 PO 7 TREE TRAMMING ES 1 55,351.13 $5,352.13 0,50 52,676,07 0 50 52,676 07 8 SALVAGE MAILBOX EA 24 532244 5778.56 000 $0.00 25,00 5811.00 9 INSTAIL SALVAGED M4ILBOX EA 74 537.84 5908.16 0.00 5000 25,00 $946.0 10 5AWC.111 BII UF,IINOUS PAVEMENI 19 320 $2.12 $1.62640 0.00 50.00 261 00 5553.32 11 5Awcur CONCRETE PAVEMENT LF 130 53,13 $4(16.90 1393 50.00 13000 5406.90 12 REMOVE AND DI51105( OF f xISTING BITUMINOUS PAVEMENT (DRIVEWAYS) SY 410 55.35 52.19350 0.00 50.00 385.06 52,081.47 13 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRO/CWAYS) SY 150 58 56 $1.284,00 0.00 5000 102,67 5878.86 14 REMOVE AND DISPOSE OF EXISTING CCHFEREFTE PAVEMENT SY 10 $32,11 $321.10 0.00 50,181 0,00 50.00 15 REMOVE AND DISPOSE OF EXIS1ING STORM SEWER PIPE LE 230 510.81 $2,486.30 0,00 50.00 230.00 $2,486.30 1.6 SUBGRADE EYCAVATION .. RECLAIM AREAS (CVI CY 1,000 $9.10 S9,100,00 0.00 50,00 000 50.011 17 SELECT GRANULAR BORROW (CV) CY 250 514 13 53,532.50 0,00 50 00 000 50.00 18 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS, 5" DEPTII 11 21,500 50.91 519,565.00 0.00 $0-00 21,500,00 519,565_00 19 HAUL EXCESS RECLAIMED MATERIAL OFF SITE (CV) CY 300 58.62 $2.586.00 0,00 50,00 91.00 5784.42 20 SUBGPADE PREPARATION OF RECLAIMED SURFACE RS 61 $324.76 519,690.20 17017 50.00 60.63 519,69020 21 TYpt SP 9 5 BITUMINOUS NON WEARING COURSE MIXTURE 17,13I 75PN0/A23061 TN 1,905 560.76 5115,747.80 0.00 50T00 1,667.00 5101,286.92 27 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE 12,01 )5PWEA240131 TN 1,905 562 64 5119,329.20 0,00 50.00 2,014.00 $126.156,96 23 BITUMINOUS MATEILIALIOP. TACK COAT GAL 1,350 51,96 52.646.60 0 00 $0.00 700,00 5.1.372,00 24 PATCH BITUMINOU5 DRIVEWAY SY 410 520.11 58,245 10 0.00 50 00 441.00 $8,86851 25 PATCH CONCRETE DRIVEWAY SY 150 546.03 56,904 50 0.00 50 00 113.00 55,201.39 26 SAW & SEAL STREET (40' INTERVALS) IT 2,900 52.61 57,569,00 1372,00 56,190.92 2,372,00 56,190.92 27 8418 CONCRETE CURB & GUTTER LE 7,660 59.63 573,765,80 0.00 50,00 7,247,00 569.788 61 28 CONCRE'TE RIBBON CUR8 LE 530 514.50 57.685,00 0.00 Sono 857,00 61 .426 50 79 6" CONCRETE FLUME 5F SOD 56-74 53,170.00 0 00 50 00 310.00 52.993.80 30 REMOVE CB CASTING CA 12 $83,68 11,004,16 0,00 50 00 13 00 51,087.94 31 6.3750-1 CASTING EA 12 5779,82 59,357.64 000 50 00 12.00 59,357.84 32 2*X 3:CATCH BASIN MTN CASTING PER DETAIL 404 EA 1 51.838.10 51,838.10 (100 50.00 0.011 50.00 33 4* DIA CRAM WITH SUMP AND (WING PER DETAIL 405 EA 52.811.21 $2,811.21 0,00 50.00 2.00 55,622.42 34 4' DIA MN WITH CASTING PER DETAIL 407 FA 2 51.9)6.23 53,892.46 0,00 50,00 2 00 53,892.46 35 15' RCP SIORM SEWER, CLASS 5 EF 20B 544 33 59,220.64 000 50.00 209.00 59,264.97 36 16' BCP FLARED ENO SECTION INCL TRASH GUARD EA 4 $1,243.42 $4,973.68 0,00 50.00 4.00 51,973,68 37 CIASS 3 RIP RAP WITH FABRIC CY 8 5162,19 51,297 52 19.00 53,081.61 24.00 $3,892.56 38 DITCH GRADING LE 180 $10.70 $1,916,05 61730 5652 70 61.00 5652.70 39 POND EXCAVATION (C10 CY 70 521.91 $1,498.70 126,00 52,697,66 126,00 52.697.66 40 JET AND CLEAN STORM SEWER LE 135 S15 An 52,043.90 000 So oo 135,00 $2,043.90 41 IMPORT AND PLACE 1OPSOIL BORROW (I VI CY 800 515.00 512,000.00 76,00 $1,170 00 544,00 58,160 00 42 SEEDING, FE RTILIZER, AND EROSION C'ONTROL BLANKEI SY 1.500 52,94 54,410.00 3,290.00 59.672.60 3,29050 S9,672,60 43 SODDING SY 8,800 54 28 S37,664.00 0,00 50.00 3500.00 514,980,00 44 SALVAGE NGN EA 10 427,03 527(1.30 0,00 00.00 1.00 SP 03 AS INSTALL SALVAGED SIGN FA 10 51.24 34 51,243.40 1.00 5124.34 1.00 $124.34 SUBTOTAL - DIVISION 1 I 5561,296,21 I 526,482.14 5499,076,63 i I DIVISION 2. 2OTH STREET NORTH I 40 WAHL IZATI061 LS 0 575,172 96 SO Oa 000 50 00 5000 47 TRAT Tic coNTRoi. LS 0 557100.00 30.00 0,00 50.00 SO 00 48 JOINT PEPAIR SY i) $20.00 50.00 0,00 $0.00 0 $0.00 49 PATCH BITUMINOUS STREET (PARTIAL DEPII0 SY 0 520.00 $0.00 0.00 $0.00 50.00 so PATCH BITUMINOUS STREET (FUEL DEPTH) SY 0 578,64 $0 00 0 00 50 nn 0 $0.02 51 REMOVE PAVEMENT MARKINGS - 41 LINES LE 0 50.65 SC) fro 000 50 00 50.00 52 3/4" OVERLAY TN 0 566,06 50,00 000 50.05) 0 5000 53 3/8/ NVCROSURFACE SY 0 53.21 50.00 0.00 50.00 5 (Yon 54 ( LASS 2 AGGREGATE SHOULDERING - 3001'. CRUSHED LIMEROC.11 TN 0 521 39 501.81 (TOO 50110 50.00 55 4' DWANE SOLID YELLOW TINE - LATEX LP 0 50 22 5000 0 00 50.00 0 50.00 56 41 50115WHITE 11NE .1ATEN, LT 0 5011 $0 OD 0.00 50.00 0 00 DU 1 5U1T0141 . DIVISION 2 50.00 I 10.00 50.60 ITEM DESCRIPTION OF PAY ITEM 17630 REVISED CONTRACT THIS PERIOD TOTAL TO DATE QUANTITY UNIT PRICE AMOUNT QUANIITY AMOUNT QUANTITY AMOUNT DIVISION 3 - DEER POND TRAIL & COURT S',, MDR(' I2ATION IS 6,08006 521,6100.00 0 011 SO 00 1.00 $21,031000 58 TRAFFIC CONTROL IS 1 31,621 85 S1.621.85 1110 5162119 1.00 31,621 85 59 5137 FENCE TYPE MACHINE 611(ED If 2.150 52 03 54,364 60 376 co 5558 75 6560o 11,115,53 60 INLET PROTECTION EA 12 374 93 5599.18 0.00 50.00 12.00 5699.18 61 STRLE 1 SWEEPING HP 10 5151 76 51,512.60 1.00 5151.20 2.00 5302.52 62 6106011 OUCH ONCE EA 5 5E10.28 5401.40 DOD 50.00 ONO 5000 63 CLEAN AND G1010 TREE EA 6 $588,73 53,612 38 0 00 5000 7.00 54.121 11 64 GRUB ENSTING STUMP EA 5 5214.09 51,070.45 1100 50.00 4.00 5656.36 65 SALVAGE MAILBOX EA 2i 53Z 44 5713.68 000 5E100 22.00 5713.68 66 INSTAIL SALVAGED MAILBOX EA 22 537 84 5812.48 2.30 $87,03 24.30 5919.51 67 SAWC111 BITUMINOUS PAVEMENT 16 375 52 17 5811,75 000 Sum 26900 5553.73 68 SAWCUT CONCRETE PAVEMENT LE 1011 54.02 5407.00 0.00 50.00 89.0E1 5361.23 69 REIVIOVE AND DISPOSE or EXISTING BITIIMMOUS PAVEMENT V 6,680 62,51 519,436.80 0.00 WOO 6.680.00 519,438.80 70 REMOVE AND DISPOSE OF EXOSTING BITUMINOUS PAVEMENT (DRIVEWAYS( V 250 55.35 51,137.60 165_00 5686.10 432 00 22,311.10 71 REMOVE AND DISPOSE OF EXISTING CONCRETE 069E1616AT (DRIVEWAY% SY 110 $8.56 5941,60 0.00 00.07 37.00 $316.12 72 REMOVE. AND DISPOSE Of EXISTING STORM SEWER PIPE a 190 510.81 S2,053.90 0.00 50 ao 100,00 52.053.90 73 REMOVE AND DISPOSE OP EXISTING STORM SEWER STRUCTURE EA 2 3432.50 5065.00 0.00 5000 2,16/ $865.00 74 COMMON ESCAVAIION EPI CY 3,575 5856 530602.00 0.00 50.00 3,575.00 510,602 381 15 SURGRADE EXCAVATION . Hcconsi RUCT AREAS 16111 CY 325 56.56 52,782.00 000 50,00 76.011 5650.56 76 SELECT GRANULAR BORROW (CV1 CY 2,390 512.31 529,420.90 163,00 52,00E 53 2,333(),00 029,420,91) 77 AGGREGATE BASE CLAV 5 IN 2,600 510.17 526,442.00 0 00 50.00 2,600,00 526,442.00 78 TYPE SP 9 5 BITUMINOUS KM WEARING COURSE MIXTURE (2.13115PNWA13081 TN 690 562.38 $43,042,20 0.00 50.00 6.90,00 543,042.20 29 TYPE SP 5 5 61711611610115 WEARING COURSE MIXTURE. (2,B1 (SPWEA140R1 TN 520 563.49 533,014.110 0,00 50330 521.10 533084,64 80 BITUMINOUS 09ATER1A1 TOR TACK COAT GA1 405 $1.96 5 79350 WM 50,00 350.00 5686,00 81 PATCH BITUMIN01/5 DRIVEWAY SY 250 520.55 55,137 50 175,07, 53,596.15 454 06 59,330.93 82 PATCH CONCRET C DRIVEWAY 51 110 546.03 $5,063.30 0,00 $0.00 65.50 53,014,97 81 PATCH GRAVEL DRIVEWAY TN 20 517 54 5550 80 0 00 5000 0.00 50 00 84 SAW 0( SEAL STREET (NY INTERVALS)52.61 53,393310 LE 1,300 1,020.00 52,662 20 1,020,00 52,66110 85 ADJUST EXISTING MANHOLE CASTING EA 2 5581.98 51.169.96 036.1 50.00 2.00 $1.169.96 86 B612 CONCRETE CURB 8 GUTTER IF 4,500 5510 S40,950 00 OAP 5000 4,446,110 590,450.60 87 V CONCRETE FLUME SF 2 547.82 585.64 0.03) 50,00 0 00 50 00 112 4' PVC PERE EDGE DRAIN 11366BACK1111 & WRAP LE 1,151 59610 $10.510,50 0,00 50.00 1,e61co 510.510,50 89 CONNECT DRAIN TIII' TO STRUCTURE EA 12 5160.56 51,926.72 0.00 50.00 12.00 51.926.71 90 CONNECT TO EXISTING STORM SEINIERMH EA 2 SW 61 $1,081.24 0.00 5000 2 00 51,081.2(1 91 W X 3' CATCH 6115113 WIDI CASTING PER DETAIL 404 EA 51.838.10 53,676.20 000 511 00 2 GO 53,676.20 92 4' DIA C WEI WITH CASTING PER DE 1 AIL 407 EA 61,838 10 51,838.10 0,00 $0.00 IMO 51,838861 93 4' DIA C81311-1vom CASTING PER DE TAtt 406 EA 6 52,108.41 512.660.46 0.00 50.00 NOD 512,650.46 94 (1' DIA CBMH WITH SUMP AND CASTING PER DETAIL 405 EA 3 $2,919,34 58,758.02 0 DO 50.00 300 58,758.02 95 15" RCP STORM SEWER, CLASS 5 IT 382 542,17 516,108.94 ONO 50.00 382.031 516.108 91 96 18" RCP STORM SEWER, CLASS S LE' 235 545.41 510,671.35 000 50.00 740.00 510,898.40 97 1 V RCP FLARED END SECTION INLL THASH GUARD EA 2 SI 243.42 52,486,89 0.00 50.00 2 00 52,486.84 98 ir RCP FLARED END SECI ION INCL TRASH (WARD EA 1 51,297,413 51,297,46 000 50.00 1,00 51,297.48 99 CLASS 3 RIP RAP WITH FABRIC CY 15 5162.19 52,432,85 0.00 50,02 11.40 51,848.97 100 DITCH GRADING I 1 100 510.10 51,070 00 39.00 5417.30 100.00 51,07000 101 IMPORT AND PLACE TOPSOIL SORROW 5I.V1 CY 300 515.00 54,50000 178.00 51.67000 250.00 53,750 00 101 SODDING SY 5,000 54.20 521.400.00 0.00 SONO ,,,,,,,,o 59,330 40 103 SEEDING, 66811LIZER, AND EROSION COUTROI BE ANNET SY '100) 52.94 51,176,00 1,0.65,00 S3,13110 1,05580 83,131,10 104 4" DOUBLE SOLID YELLOW LINE - EPDXY tE 1,440 50.79 51,1376U 1,246,00 $984 34 1,246.00 5984 34 105 REMOVE SIGN EA I 51703 527,03 0.00 50.00 1.00 $27,03 106 SIGN PANEL. UPC C V 9 554.06 5486.54 9 00 5486,54 9.00 1401,54 107 SALVAGE SIGN EA 517.03 5162.18 1.00 $27.03 6.00 5162.18 108 INSTAll SALVAGED SIGN EA 5124.34 5746.04 6.00 5746.04 , 6.00 5746.04 SUBTOTAL , DIVISION 3 5388,398,04 518,574.16 5370,816.73 DIVISION 4. MANNING TRAIL NORTH 109 MOBILIZATION LS 1 53,500,310 110 WAFER coriTROL 15 1 52.324.66 111 SILT FENCE, 6111 NIACHINE SLICED 1.1 6,600 52.03 112 STREET SWEE11114G HO 25 5151.26 113 HiOROLL 01101 CHLOE FA 20 560.28 114 WEAR AND GROB-FREE TA 15 5588.73 115 SALVAGE MAIEBOR EA 12 032.44 116 INSTALL. SALVAGED MAR BOS EA 12 $37,84 117 SAWCUT BITUMINOUS PAVEMENT 1.1- 376 52,17 118 REMOVE: AND DISPOSE Of EXISTING BITUMINOUS PAVEMENT SI 11.570 52.71 119 REMOVE. AND DISPOSE:OE EXISTING BITUMINOUS RAV(NNA) (DRIVEDDAYSI SY 130 55.35 53,500.00 52,324 66 613,398 0E1 53,781.50 51.605,65 58,830,95 5389.78 5464.08 5813.75 5/4,308.70 5695.50 0.00 IT 10 3,765 OD ONO 9 00 0.00 0.00 0 00 0 OD 0 00 1171 WOO 6.332.47 $6,627.95 50.00 50.310 60.00 50,011 50.00 Sao° Soo) Sumo 1.00 1.00 6,530,00 0,00 0,00 12.00 12.00 12.00 122 00 8,970.00 0.00 $3,500.04 52,324,66 513.25590 50,00 50011 57,064.76 530520 5454 08 5264.74 S24,306.70 50 00 REVISED CONTRACT THIS pERIOD TOTAL TO DATE I ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 120 REMOVE AND DISPOSE 04 EXISTING SIORM SEWER PIPE LF 53 510 81 5572,93 000 58.00 53.00 5522.93 171 COMMON EXCAVATION (3( CY 5,209 58 50 $44,554 80 0.00 5000 5,205.00 544,584.80 122 SLINGRADE EXCAVAIION RECONSTRUCT AREAS (ON C7 500 58 56 64.780.08 SOO 00 54,28000 500.00 54.280.00 123 50.E376841312144 BORROW (071 CY 3,799 517.31. 540,499 90 238400 52,929 78 3,528 00 943.429.66 124 AGGREGATE BA5E 7 LAS5 5 TN 4,820 310.17 549,015.10 0 00 50400 4,820,00 549,039 40 125 TYPE 50 12.5 WTI 031INOUS NON -WEARING COURSE EMT ORE ‘2,0” (59M917230E) TN 1,360 565.64 575,670 40 0.00 50.00 1,134.00 903.095.76 116 TYPI SP 9 5 BITUMINOUS WEARING COURSE 17401081 OA ESPING A740EN TN 820 561767 380,569.40 0.00 50.00 692.57 558044 79 127 11111184010175 MATTRIA1 FOR I ACE, COAT GAL 640 51.96 $1,254 40 0.00 20,00 400.00 5784 00 128 PATCH BITUMINOUS DRIVEWAY SY 130 SI 027 52,635,10 0,(7,27 5000 250.00 55.05730 129 PATCH GRAVE! DRIVEWAY IN 30 527.02 $810.60 000 5000 0.00 5008 130 CIASS 2 AGGREGNIE SHOULDERING - 1000 cRusInD LIMEROU. IN 345 51081 57 189.80 000 50.00 211,81 $4,414.12 131 4 ' PVC PERE EDGE DRAIN WAIACE217 7 & WRAF ET 3,000 51877 535,310.00 0,00 50.00 3.000,00 535,310.00 132 PRECAST CONCRETE HEADWALL. 70RAIN TILE I EA 8 5535.21 $4,781.68 1000 55.352.10 10.00 55.351 10 133 00" RCP STORM SEWER, CLASS 5 is 48 562 71 53.030,118 0,00 5000 48.00 53,010.03 134 187 RCP FLARED END SECTION MCI TRASH GUARD FA 2 51,797.49 52.594298 0.00 SO 00 2.00 52,594.98 135 CIASS 3 RIP RAP WITH FABRIC CY 5 $162.19 $810.95 0.00 50.00 5.00 5810.95 135 IMPORT AND PLACE TOPSOIL BORROW 7109 CY 500 515.00 57.500.00 350.00 55,250.00 350.00 55.250.00 137 $EFOING, RR nuaR. AND ER0510N coNIROt. ImANKEI SY 2,850 57.94 523.07900 35y768.00 $25.777.92 8,768.00 525,777.92 138 4' DOUBLE SOLID YELLOW LINE . EPDXY iF 3,300 50.79 52,607 00 3732 02, 57,048.28 3,732.00 52.945.28 139 4' 50110 WHITT LINE . EPDXY 0 5,600 50 48 53,168.00 7894.00 53,64812 7,594.00 83.545.12 140 REMOVE SIGN EA 5 52 7,03 $138,15. 0,00 50.00 5.00 5135.15 14 I SIGN PANEL, 1 YEN C SF 21 $54.06 51.108.23 20.50 51,108.23 20.50 51,108.23 142 SALVAGE 51014 EA 14 517.03 5378.42 0.09 5000 14.00 5370 42 143 INSTALL SALVAGED SIGN EA 14 5174.34 51,74076 14700 51,740.26 14.00 51.740.76 SUBTOTAL -.DIVISION 4 . 5422,883,00 559,892.63 $409,887.09 TOTALS - BASE CONTRACT $1,372,57725 $104,948.91 $1,279,780.45 CHANGE ORDER NO. 1 - 20TH STREET OVERLAY C01-1 MOBRIZATION LS 1.0 85,000.00 $5,000.80 50.00 1.00 55,000.00 C01.2 TRAFFIC CONTRO1 15 1 0 55,000.00 $5,000120 1110 5508.071 1,00 35.000 00 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,131ESPWEA24087 &FREEING C01-3 TN 300.0 568.06 520,418.00 50,00 323.11 521.590.87 COURSE COI.4 TYPE SP 9 5 BITUMINOUS WEARING COURSE- MIXTURE 72,5I I5PWEA2405) TN 1,065.0 550 67 564,613.55 50077 1,094 14 $56,361.47 C01-5 BITUMINOUS MATERIAL f OR TACK COA1 GAL 865.0 53. 96 51.695.40 50.00 700 00 $1,372,00 C01-6 CLASS 2 AGGREGATE SHOULDERING 7 17389. CRUSHED UMEROCE TN 260.0 571,39 55,56140 50 00 706.98 54,427.30 C01-7 4" DOUBLE $07 ID YELLOW UNE - IATFX IT 4,8600 50.22 53,069.20 4.593,00 51,010 46 1.59300 51,000.40 C01-8 4" SOLID WHITE UNE LATEX LF 9,720.0 50.11 51,069 20 8,956.00 $98516 8.550.00 5985.16 TOTALS - CHANGE ORDER NO. 1 $104,426.75 $2,495.62 $106,167.26 TOTALS - REVISED CONTRACT $1,477,004,00 5107,444,53 $1,385,947.71 1111'. CITY ( LAKE El MO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: December 16, 2014 CONSENT ITEM #: 10 $$ Diedrich -Rieder Easement Vacation Final Resolution & Reimbursement for Eastern Lot Line Easement City Min i nistrator Mayor Pearson, City Council Adam Bell, City Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item . ..... ................ ..... ......... City Administrator Report/Presentation.................................... ........ ....City Administrator Questions from Council to Staff ..... ......... ................,........ Mayor Facilitates Call for Motion ........ ........... . ..... ........ ........................ Mayor & City Council Discussion ......... ............ ...... .........,............................... Mayor & City Council Action on Motion Mayor Facilitates POLICY RECCOMENDER: Dean A. Zuleger, City Administrator FISCAL IMPACT: $476,592 net future savings benefit to the City of Lake Elmo due to landowners funding 100% construction of the northern 1/2 of 5th Street. $19,603.70 realized savings to the City in construction costs, and $4,200,000 of potential property value development on vacated easement property. SUMMARY AND ACTION REOUESTED: Ratification of a 50% reimbursement of $8,070.86 for the vacation of a relocated utility easements (both permanent and construction) from the eastern property line boundary of the Diedrich -Rieder property located on Lake Elmo Avenue. The City originally paid $16,141.71 for the easements. If removed from the consent agenda. the recommended motion for this action is as follows: "Move to ratify the 50% Reimbursement Agreement to Vacate the Permanent Public Utility Easement for the Diedrich-Reider proper07, referenced.formally in Resolution No. 2013-106A, at a total of $8070.86 for past access considerations and future development potential including the land owner construction of 5111 Street per developer agreement." -- page 1 -- City Council Meeting [Consent Agenda hem 101 December 16. 2014 LEGISLATIVE HISTORY/ANALYSIS: In December of 2013, the Lake Elmo City Council passed Resolution No. 2013-106A vacating both a permanent and construction easement on the Diedrich -Rieder property due to the movement of the permanent easement from the northern and eastern borders to a southern property line border, The City had paid the land owner $16,141,71 for the easements as a way to facilitate the construction of a sewer easement. The land owner determined. that to maximize the development potential of the property that the sewer pipe easement would be more beneficial at the southern boundary and the City determined that there was a project cost savings to moving the easement to the south due to less pipe needed and construction/grading and restoration costs due to depth of the installation. The land owner complied quickly by signing right of way access documents and right of way survey documents for the construction of the sewer line that would also function as 5th Street in the future. The original resolution noted that the City would negotiate the repayment of the easement with a goal of recovering 100%, but that the landowners thought that some consideration should be given for the development value, savings to the City and expedient access to the right of way for construction which was critical for the reimbursement of MNDEED Sewer Grant of $1 million. The final motion on this issue did not contain the word "negotiated easement purchase funds and thus, the ratification action is needed to close the issue. After 8 months of discussions about the reimbursement for the relocation of the northern easement and the lack of utility of the City holding the eastern easement — coupled with the landowner's agreement to build 51h Street at a cost of $484,663.00, the City agreed to a reimbursement settlement of 50% or $8,070.86 to the landowner. The rationale for the 50% reimbursement settlement is as follows: -50% is more than the payment actual cost of the total of the eastern easement. The eastern easement would not be needed by the City for any utility or road function. (Note: if the City was reimbursed for only the eastern easement the repayment would have only been $5390.33). -The relocation of the northern easement to the southern boundary represented an effective swap of land to be used for the same utility / street purpose but maximize the development potential for the landowner at an estimate of 12 homes x$350,000 per home or a total of $4,200,000.; -The speed and cordiality that the landowner exercise to allow for right of way access and agreement to the right of way easement allowed the sewer project to move forward in a fashion to meet the MNDEED $1 million grant deadline; -The City realized an approximate $19,603.70 net construction savings by the moving of the easement from the northern to the southern property line; -The property owner and affiliated developers have agreed to self -fund the construction of 5th Street at a November 2014 cost estimate of $484,663 and provide critical drainage easements at no cost for the south 1/2 construction of 5th Street in 2015. -- page 2 -- City Council Meeting [Couseiit Agenda Ih'm 10] December 16, 2014 BACKGROUND INFORMATION (SWOT)j Strengths Net savings / economic benefit in moving the easement from the northern boundary to the southern boundary Weaknesses None. Opportunities The addition of 12 additional housing lots at an estimated value of $4.2 million Threats Landowner would not have been agreeable to southern right of way access / easement, self -funding the construction of 5th street, and the granting of drainage considerations needed for the development of 99 lots in two developments. RECOMMENDATION: Based on the aforementioned, the staff recommends and appropriate guiding motion if this item is removed from the consent agenda: "Move to ratify the 50% Reimbursement Agreement to Vacate the Permanent Public Utility Easement Or the Diedrich-Reider property, referenced .formally in Resohttion No. 2013-106A, at a total of $8070.86 for past access considerations andfuture development potential including the land owner construction of 5th Street per developer agreement." -- page 3 -- TI KE ELM() c T DATE: December 16, 2014 CONSENT ITEM # 11 AGENDA ITEM: 2015 Meeting Calendar SUBMITTED BY: Beckie Guinatz, Deputy Clerk THROUGH: Dean Zuleger, City Administrator REVIEWED BY: Adam Bell, City Clerk/Assistant City Administrator SUGGESTED ORDER OF BUSINESS (if removed from the consent agendal: Introduction of Item ..................................... ..... .............. ...... City Administrator Report/Presentation................................................City Administrator Questions from Council to Staff.... ..... ..... ......... ....... ......Mayor Facilitates Call for Motion ............................................. ........ .......... Mayor & City Council Discussion__ ..... ..... ....... ....... .................................... Mayor & City Council Action on Motion ....... ........ ..... . ..... ................. ...... ..............„....Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT: N/A SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is respectfully requested to approve the proposed 2015 City Meeting Calendar or amend as necessary. If removed from the Consent Agenda, the recommended motion is as follows: "Move to approve the proposed 2015 Meeting Calendar." LEGISLATIVE HISTORY: At the end of each year it has been City Council practice to adopt a calendar of City Council and Planning Commission regular meetings and workshops for the following year. Adopting a meeting calendar serves as the official notice for the year of all upcoming meetings; thereby, satisfying legal requirements and increasing transparency to the general public. RECOMMENDATION: if removed from the consent agenda, the recommended motion is as follows: "Move to approve the proposed 2015 Meeting Cakndar. " ATTACHMENTS: 1, Proposed 2015 Calendar of City Council and Planning Commission regular meetings and workshops -- page 2015 ROUGH CALENDAR OF LAKE ELMO CITY COUNCIL & PLANNING COMMISSION MEETINGS AND WORKSHOPS (The Mayor and Council have the right to add or cancel meetings) City Council & Planning Commission Meetings/Workshops: January 12 — Planning Commission January 13 — Regular Meeting January 20 — Regular Meeting January 26 — Planning Commission February 3 — Regular Meeting February 9 — Planning Commission February 10 — Workshop February 17 — Regular Meeting February 23 — Planning Commission March 3 — Regular Meeting March 9 — Planning Commission March 10 — Workshop March 17 — Regular Meeting March 23 — Planning Commission April 7 — Regular Meeting April 13 — Planning Commission April 14 — Workshop April 21 — Regular Meeting April 27 — Planning Commission May 5 — Regular Meeting May 11 — Planning Commission May 12 — Workshop May 19 — Regular Meeting May 27 (Wed) — Planning Commission June 2 — Regular Meeting June 8 — Planning Commission June 9 — Workshop June 16 — Regular Meeting June 22 — Planning Commission July 7 — Regular Meeting July 13 — Planning Commission July 14 — Workshop July 21— Regular Meeting July 27 — Planning Commission August 4 — Regular Meeting August 10 — Planning Commission August '11 — Workshop August 18 — Regular Meeting August 24 — Planning Commission September 1 — Regular Meeting September 8 — Workshop September 14 — Planning Commission September 15 — Regular Meeting September 28 — Planning Commission October 6 — Regular Meeting October 12 — Planning Commission October 13 — Workshop October 20 — Regular Meeting October 26 — Planning Commission November 3 — Regular Meeting November 9 — Planning Commission November 10 — Workshop November 17 — Regular Meeting November 23 — Planning Commission December 1 — Regular Meeting December 14 — Planning Commission December 8 — Workshop December 15 — Regular Meeting TM CITY Or LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: December 16, 2014 CONSENT ITEM #12 Adoption of Amended 2015 Fee Schedule Adam Bell, Assistant City Administrator/City Clerk Dean Zuleger, City Administrator Beckie Gumatz, Program Assistant SUGGESTED ORDER OF BUSINESS (if removed from the consent akenda): - Introduction of Item ............. ...... ...... ................................... City Administrator Report/Presentation....... ........ ........... ..................City Administrator - Questions from Council to Staff Mayor Facilitates Call for Motion ......... ..... .......................................... Mayor & City Council Discussion ........,.... ...... ............. ...... ............. .................... Mayor & City Council Action on Motion Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT,: Specific annual dollar amount impact is not available at this time. Several fees are being increased to more accurately account for the time spent to provide services and costs to city. This therefore should provide an increase in revenue if the volume of service provided is the same. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to adopt Ordinance 08-115, An Ordnance Amending the Lake Elmo Fee Schedule. As part of itS coIAMI agenda, ITO fi».171til 111011011 is required. If Council would like to remove this item from the Consent Agenda, the suggested motion is as follows: "Move to approve Ordinance 08-115, An Ordinance Amending the Lake Elmo Fee Schedule." LEGISLATIVE HISTORY: It is incumbent upon the City to continually and regularly review the Municipal Fee Schedule to ensure that it is in compliance with state and local law as well as continually able to be justified. Below are the changes/modifications being proposed to the Lake Elmo Fee Schedule for 2015: • Change Administrative Appeal (to Board of Adjustment and Appeals) amount to better reflect true cost to city. -- page I -- City Council Meeting /Conscnt Agolda 12] December I 6, 2013 Clarify Cancelled AND/OR Refunded Building Permits are subject to processing fee. Add fee to cover cost to city for issuing Duplicate Inspection Card. Change Easement Encroachment amount to better reflect true cost to city. Change GIS Scaled Aerial Map amount to better reflect true cost to city. Change Inspection outside of business hours amount to better reflect increased cost to city and discourage practice. Remove Separate Scaled Aerial Drawing fee. Remove separate Site Plan Review fee that was originally set up for specific properties in city that no longer applies. Add Surface Water Review Fee to recover additional cost borne by city for monitoring the impact to storm ponds by new construction teiTain alteration. Change Water Meter (3/4" or less) amount to reflect actual cost to city. Add Zoning Certification Letter fee to recover cost to city. The City receives requests from property owners, financial and mortgage institutions, appraisers, and others to formally verify the zoning of a property. The zoning letter typically clarifies if the existing use, or future proposed uses, are permitted under the parcel's zoning designation. Other cities typically charge $25-$1 00 for this service. BACKGROUND INFORMATION (SWOT): Strengths Keeping the Fee Schedule up-to-date helps the City ensure that it is in compliance with state and local laws. It also helps to provide correct information to residents who pay for city services. Updating many items on the Fee Schedule at one time reduces the number of times this item must come before City Council. Weaknesses At times, after further information or data is available, fees may need to be periodically adjusted. Opportunities The Fee Schedule should be updated annually and throughout the year as needed. Staff currently does this and should strive to stay ahead of any required fee changes. Threats Any fee that is not statutorily specified is subject to legal challenge. Short of being legally challenged, any fee the City imposes is subject to being challenged by the individual responsible for paying the fee. it is incumbent on staff to stay up to date on the law and make sure that each fee is reasonable, comparable, and can be justified and legally defended. RECOMMENDATION: The City Council is respectfully requested to adopt Ordinance 08-115, An Ordnance Amending the Lake Elmo Fee Schedule. As part of its consent agenda, no formal motion is required, If Council would like to remove this item from the Consent Agenda, the suggested motion is as follows: "Move to approve Ordinance 08-115, An Ordinance Amending the Lake Elmo Fee Schedule." ATTACHMENTS: 1, Ordinance 08-115 2015 City of Lake Elmo Fee Schedule 3. Fec Schedule Modifications Summary -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA ORDINANCE NO. 08-115 AN 0 INANCE SETTING MUNICIPAL FEES FOR CALENDAR YEAR 2015 The Lake Elmo City Council hereby adopts the following fee schedule for calendar year 2015 and directs that it be added to the Lake Elmo Municipal Code as Appendix A. Appendix A — 2015 Fee Schedule ADOPTION DATE: Passed by the Lake Elmo City Council on the 16th day of December, 2014. CITY OF LAKE ELMO By: ATTEST: Adam Bell City Clerk Mike Pearson Mayor EFFECTIVE DATE: This ordinance shall become effective on January 1, 2015 following adoption and publication. PUBLICATION DATE: Published on the day of 2014. ORDINANCE 08-115 2015 FEE SCHEDULE MODIFICATIONS SUMMARY | / APPL|CATOn/FEE/PEgM IT TYPE Appeal (to Board ofAdjustment and Appeals) Cancelled orRefunded Building Permits Duplicate Inspection Card Easement Encroachment G|S Scaled Aerial Map Inspection outside ofbusiness hours Scaled Aerial Drawing Site Plan Review � Surface Water Review Fee Water Meter (3/4''orless) Zoning Certification Letter $15/0 $25.00 $25.00 $150.00 Includes Recording Fee ' $25.00 $70.00(ZHr. [Winj $l0O(2Hr. m1inj $1500 N/A $125�00 $75Rmview/$5OStorm Water Fund. $35Ol0 - - ' $Z5{0 | MODIFICATION -- - Increased tomore accurately reflect staff time and cost tocity. Clarified that refunded permits are also xubiecttofee, New Fee. Staff previously did not collect for this service. Most communities do. Increased tomore accurately reflect staff time and cost to city in|cuding /ecPrdi»L7onsts. Increased tomore accurately reflect staff time and cost to city. Increased to more accurately reflect staff time and cost tocity. Also encourages inspections during city hvsinrnhour` Eliminated separate fee. Follow general schedule. Eliminated separate fee. Follow general schedule. _ New Fee. This one-time fee only applies tonew construction tomonitor impact tg.5tormounns. Increased to reflect actual cost to city. New Fee. Staff previously did not collect for this service. Most m,/n''v' City of Lake Elmo Fee Schedule 2015 APPLICATION/FEE/PERMIT TYPE Accessory Bldg forward ofPrimary Structure (§154.092) Administrative Citations |-' - ' -- / General Code Violations: | / 2015 FEE $200.00 l"o�enaz $1OVOVperv��dun - ' - ' 2=offense within one year from the first citation $2OOI0per violation m -[ 3 offense within one year from the first citation 1$500.00 per violation 4moffensecvoubseqvento#ensesmoybesubjmttooimina|pnooacutionnranyother legal remedy available to the City. An administrative citation may also be issued independently orconcurrent toany other legal action taken bythe City. Building and Safety Code Violations: lunffense 2"uo#ensovvi�hinoneyeor��m�he�ntdtation � � 3 rd offense within one year from the first citation - | / | '- /�100I0per�n|adon | 5OOOOper violation ' $1000.00 per violation 4moffense or subsequent offenses may be subject to criminal prosecution orany other legal remedy available to the City, An administrative citation may also be issued independently orconcurrent toany other legal action taken bythe City. -Amateur ' Appeal (to Board of Adjustment $2�.00 ' T- - Assessment Search / $15.00/seaoh Bee Keeping pennit $25�0 ' --' ' - Building Demolition Residential $200.00 ' Commercial $300l0 Burning Permit - Residential $45.00 Commercial $80.00 Illegal Burn Chicken Keeping Permit Comprehensive Plan Amendment Conditional Use Permit (CUP) New Amended $1,O5O{0 $500.00 ESCROW 0RADDITIONAL CHARGE _ Valid for 2years from issuance Plus $5.00 Surcharge (State Mandated) ' Additional fees may beincurred based onWash. Cty Chief'she �schedule and #ufres000dineunits Initial permit expires on1Z/31of2ndyear. Wireless Communication Facilities Fee Escrow $6,0000IFlood Plain Ordinance Fee Escrow $500OO. DEPARTMENT Planning Administration Administration Administration -Administration | /Administration Administration Building Building Building Building Building Planning ' Administration ' Administration Administration Administration Building |BuiWing |Fire Fire Fire Fire Administration Planning |P|ann\ng |P|anninO |P|anninD l xo`*«'`", APPLICATION/FEE/PERMIT TYPE Contractor License Fees Demolition Driveway Excavator ' HYA[ Irrigation Sewer/Water Line Installer Sign Installer ' ' Solid Waste Hauler Copy Services (Paper/Electronic) [opies(8&VV) Copies (Color) [opies(B&VV) 11x17 Copies (Color) I1x17 Data DVDFeo G|SScaled Aerial Existing Maps ' Custom (Per Hour Rate) Plan Size Maps (Larger than 11x17) Development Standards Spec5/Detai|s Video reproduction � Culverts inDevelomen�wbhRu,a|Se:dnn _ _ Daycare Inspection Fee DogUcenme-altamd � Dog License- unaltered Dog License- late fee Service Dog License Duplicate License orTag First impound- Unlicensed Dog First Impound- Licensed Dog _ First Impound- Cat Subsequent dog/ cat impound ^r'�u ��� Lake �|��{� [���� ���~��'JL�|�� ����� .~,^y . ��.` .-. . Schedule . ~~ . ._~'~^~ 2015 FEE | / l | | / $50�0O $50.0O $50J0 ' ' $50.00 -' $50]00 $5(l0O $50.00 $120.00 ' -- $(lZ5per page $K5Oper page $1I0per page $Z.00per page ' $15.00 $25D0 _ $7Ol0 - - $15.00 --' $55.00 $10.00 -' '- $lGVl0 $20.00 ' $Z5IN $Z.5Oper month No Charge $1.00 $60,00 $4Z�OO $42.00 $85.00 ESCROW OR ADDITIONAL CHARGE 1OOpages ormore are d`a��datactua|cost ofproducdon -' - lUOpages ormore are charged atactual cost of production lOOpages ormore are chargedatactual cost ofproduction � lO0pages ormore are charged auactual cost ofproduction Plus $5l08urcharge (State Mandated) Plus 1% of Value. Minimum 5100-00 JAII impound Fees plus $20/day Boarding Fee - DEPARTMENT Licensing Licensing Licensing Licensing Licensing Licensing |ucendn# |Ucensing Licensing Administration Administration Administration Administeton ' Administration Administration |Adminisnmdon ' Administmton lAdministratinn |Administmtion |Adm�.b ,ation |Admiosration Administration Fire Licensing Licensing Licensing Licensing Licensing Licensing Licensing Licensing Licensing 2 nv .z,,'q- ^~`fy of Lake Elmo Fee Schedule 2015 APPLICATION/FEE/PERM IT TYPE Driveway Residential $70.00 Commercial g160.00 - Easement Encroachment $l50�0 ' - Electronic Fund vVithdewVBiUPayment Fee+Trans.[ha�e _ __ Environmental Review Village Area AUAnFee $230i00 Sta ' ESCROW ORADDITIONAL CHARGE Recording Fee ' DEPARTMENT / .Planning Planning Planning Planning 'Administration Per RE[Unit. Tobecharged todevelopment applications that increase the number ofRECunits above existing conditions � within the Village AUARArea. The fee will bebased onthe difference between the proposed and existing RECunits, Fee to bepaid aspart ofadeveloper's agreement for larger projects or atthe time abuilding permit isissued for smaller projects. Once paid, the same land will not becharged again. 'Planning Erosion Control / Building - Re -inspection Fee (portal to portal from City Hall: l Hr. min) $50I0 per hour $5,000D03ecurhy Excavating &Grading ?S0cubic yards, upto40Vcubic ydo $125.00 Secuhty$5OO�VO ' ' C.-_-^.-�u�.-^..~~"""_�._..'^- � ~,"""" $SUO.UOfee escrovvplus aecu�ty$�5QO.00per acre whh$l'5OO ^°^""""'"y°°G'"""n=`"""""�v°."" ��v"�v minimum. False Alarms (12 Month Period)* (*1-3 no charge) Residential 4-6False Alarms |nExcess of6False Alarms Commercial ' 4'6 False Alarms In Excess of False Alarms Fire Alarm Systems (new orrework including low voltage systems) Flood Plain 0std#BeUneadon ' - ' Fuel Tank Removal (Wndergrqund) - Fuel Tank Install HVAC l | $185.00 ' $3l5J0 $5ZUOO ' l.2%nfvalue $250,00 3% of value ofwork Residential $60.00/unit Commercial _ plus $5.00 surcharge; Minimum $100 Plus $510Surcharge ' Minimum $100.00 Sm 8ui|ding Building Engineering �Fire Fire Fire �Fire �Fire |Rrp Fire Building Planning andaked) Administration - Administration Building UpVo3units, max fee $lNlOOplus $510Surcharge (State Upto3units o/1Y6oftotal valuation, whichever is greater. Plus Surzhar¥e(State Mandated) J Building - Building `"/'`'/' ° APPLICATION/FEE/PERMIT TYPE _ Interim Use Permit (IUP) Re Renewal _ Liquor License Club On -Sale Intoxicating On'5a|o|ntoxcahng Off -Sale Intoxicating Off -Sale Non -Intoxicating O �a| Intoxicating- Znd Building On -Sale �� omg On'5a|eNon'|ntoxicahnQ Investigation ' On -Sale Sunday Intoxicating Temporary Intoxicating Wine _ Lot Line Adjustment Manufactured Home Parks - Fee New Move home out ofthe city K4ovehomeinto�hechy - ' - Massage Therapy Premises License Application Fee Investigation Fee Massage Therapy Practitioner License _ Application Fee - investigation Fee Massage Therapy Premises License Renewal Massage Therapy Practitioner License Renewal -' Massage Therapy UcenseAmedmem ' 'Minor Subdivision Moving House or Primary Structure into City City of Lake Elmo Fee Schedule 2015 $1,O50-0O ' $3O0-00 $100,00 $1,500.00 ' $200.00 ' $150.00 $75O�O0 $100.00 $35V�OV $200.00 $25.00 $300m $3ZS�OU $l80�00 $25,00 ' $5&OO ' $25`OO $25.00 $525.00 Moving Accessory Structure into City $305.00 ESCROW OR ADDITIONAL CHARGE DEPARTMENT Planning Planning Planning Licensing Licensing Licensing Licensing Licensing Licensing Licensing - Licensing Licensing Licensing Licensing Planning Planning ' - Planning Plus $2,5OO.0VFee Escrow Planning Plus $5.UOSurcharge (5tate Mandated) Building _ p|o�$5l0Suoha�e��,eKxandated) Building - - Licensing Fee includes one Therapist Licensing Licensing Licensing Licensing |Licensing Licensing - Licensing ' Licensing Planning Fee includes one Therapist Plus security */amovnt'ohedetermined bythe City _ w/ieuommendahonfrom bui|dineofficial Plus security tn be determined by the [byw/necommendation Administration Administration I 1/1-'n,`"- KEEl'7Q ' Other Inspections and Fees Inspection outside ofbusiness hours � Re-inspection Fees Assessed Inspections with nofee assigned '- [onstrucdonEscnnw ' Cancelled o/Refunded Permits Work without Permit -' Dup|�ate|nqpecdon[anj _ _ Park Dedication - Residential Up to three lots Commercial Parking Lots - — '- mmwCummercia| - Existing Commercial Platting Sketch Plan Review (Subdivision) Preliminary Plat (Subdivision) ' Final Plat (Subdivision) Concept Plan (OP Development) Preliminary Plat Review (OP Development) Final Plat (OP Development) Planned Unit Development General Concept Plan Development Stage Plan - Final Plan ^�'f � Lake �| [ Schedule ,J | �[�� � ^-!^� {�v ��mc a���� Fee ��//��U/� ����� $1O0.0O(2Hr. K4)n.) - $5O.00per hour $5O.0Oper hour ' $5^000.00 Ordetermined byBuilding Official $25.00 see notes $25.00 $3,600.00 per lot $4,500.00 per acre nves igativefeotn equal permit fee Four ormore lots pery153.14 $175.00 F---- ' | $5OU�0U $1,850.00 ' $1,2R\OO - $1,250.00 - $1,850.00 ' $1,250,00 ESCROW 0RADDITIONAL CHARGE DEPARTMENT _ Building Building Building Building Building Building Building Building Planning Planning Planning Planning $5OOFee Escrow. Security $1,50O,0Oper acre whh$1,I00.00 Planning minimum. Planning $3,50O00Fee Escrow ' $lD,0DOI0Fee Escrow $lDUO.00Fee Escrow -' $5,0OU10(<lOOunits) Fee Escrow $7,5OO.0O(>100units) Fee Escrow $5,0O0I0(<lO0units) Fee Escrow $�5OU.00(^l0Ounkz)FeeEscrow ' ' ' ' $S,0OOI0(<l00units) Fee Escrow $7,50].0D(>l0Ounds)FeeEuzow _ _ (City will retain escrows to reimburse review costs of development review) $7�5OO{0FeeE�cnow - - $7,500OOFee Escrow $7'50O�0FeeEscrow - -' -' ' (City will retain escrows to of development review) eknbvrser Planning Planning Planning Planning - Planning Planning for each stage Planning Planning Planning Planning _ Planning costs for each stage Planning Plumbing Residential Commercial APPLICATION/FEE/PERM IT TYPE Private Roads (Permitted only inAGrone) — Restrictive Soils and Wetland Restoration Protection and Preservation Permit |Retaining Walls over 4' | ' - /�e�u,ned�he�k(m�F Right -of -Way Permit ' Annual Registration Excavation Permit i�( Joint Trench Permit (per r peutility) ' ' Obstruction Permit ' Permit Extension Delay Penalty (per calendar day) Roofing ' Residential Commercial SAC Charge (City) (Sewer Availability Charge) SAC Charge (Met Council) (Sewer Availability Charge) Sewer Connection Charge Sewer Lateral Benefit Charge Sewer Rate 101 Off -Site Maintenance Fee ' Siding Residential Commercial | /signs'Permanant | |Signs 'Temporary Temporary Renewal -- ' Re -inspection Fee y`'f ���� �) [ ��~^�| �K��� ^.���/ ��/ ��m� �v���� Fee Schedule �~/�� $60.00/unb $l50�0O $800.00 $150,00 $25.00 ' ESCROW ORADDITIONAL CHARGE Upto3units, max fee $10lOOplus $5.0VSurcharge (State Mandated) Uptn3units or1%oftotal valuation, whichever is greater. Plus 5unharae(State Mandated) �$1,SOUOOFee Escrow 'Plus $5.00 State Surcharge | $275.00 $l0O�OO $25.00 $150.00 see notes ' $3'000�0O $2,485.00 ' $1,000.00 $5,80010 $4.50/1'000Ga| $5,000.00Security ' $lS0�0O see notes $180.00 $75l0 - ' $2510 Plus $Sl0State Surcharge .Based onvaluation Per REC Unit: collected at time o/plat for new lot nrattime of connection for existing, Per REC Unit: $2,485.00 to Met Council at time of connection. Per RECUnit Per RE[Unit connecting toaTrunk Sewe never been assessed Plus $S.0OState Surcharge Based on valuation _ _ ainand that has | DEPARTMENT / Administration Building Building Planning Planning Building Administration Engineering Engineering Engineering Engineering Engineering Engineering Engineering Building Building |Bui|ding Engineering Engineering Engineering Engineering Administration �Administration Building Building |8ui|ding Planning Planning Planning |Planning 6 III" .n,»r /-'fw � Lake �| � Schedule ,J | ����� ^~|^y {�/ ���m��u����^����_,��//��oU/��^�^�'�-^ APPUCATOKVFEE/PEAM[TTYPE | 2015FEE |5pecia|Event Permit $75�00 \ /Sphnkle,System(inspecbnnFee) l2%ofvalue Sprinkler System (Re-|nupectonFee) $50.00 Surface water ' Residential Non -Residential (Commercial e{cj -' Review Fee Vacations (Streets or Easements) | Easements | Streets | Variance | 5hore|andVahanoe Water Availability Charge (mWC) |VVaterConnection Charge | /VvaterEquipment/set up Meter (3/4"orless) _ Driveway Curb Stop Lid Disconnect Service . Reconnect Service Water Lateral Benefit Charge Water U�0 ' Residential Quarterly Rate Residential Plus Rate per 1,O00Gallons Plus Rate for U'l5,0OOGallons ' Plus Rate for 15'0O1-30'DOOGallons Plus Rate for 30,OOl'50'DOOGallons Plus Rate for 5lOOI-80'0OoGallons Plus Rate for 0lO0l+ Gallons -' Water Usage Commercial Quarterly Rate Commercial - Plus Rate Per l,00OGallons _ Plus Rate for 0 15,000GaUons Plus Rate for 15`UOl'3lOOUGallons ESCROW OR ADDITIONAL CHARGE DEPARTMENT ' --- City must belisted asadditional insured Planning plus $5I0sunharge; Minimum $lOO Building Building Administration '-- Administration Administration und Administration Planning $S0IU0Fee Escrow Planning $5O8.OnFee Escrow Planning Planning Planning - Per RECUnit; collected attime ofplat for new lot orattime of connection for existing. Engineering Per RECUnit Administration Administration - Administration AdministrationAddhiona|feesapply tnlarger sized meters |Administrahon Administration Per RE[Unit connecting to aTrunk Water Main and that has $SO�O - ' - $50,00 Utility rate factor per code $350.00 $100.00 $80.00 $80.00 ' $Z5l0Base $Il4 $2.86 $3.77 - $5,00 $563 $25.00 Base $3�l1 ' ' $3.26 never been assessed Engineering ` Administration Administration Administration Administration Administration Administration Administration |Administedun / Administration ,Administration Administration Administration "o.o`." -�E E|.N(( ' �PPU��rOmyFEE/PER�YQrlYPE ' Plus Rate for ]0'O0I'50\000Gallon Plus Rate for 5l00l'80,0BOGallons Plus Rate for 80'0Ol+6aUon� ' ' Water Usage Hotel Motel Quarterly Rate ' Hotel /Motel ' Plus Rate Per 1,O0OGallons Plus Rate for D-3U,0OOGallons Plus Rate for 30,001 - 50,000 Gallons Plus Rate for 5V,0Ol+Gallons Water Usage Delinquent Accounts Regular Storm Water Bulk Water Purchase Water from Hydrant Sod Installation (New Construction) Swimming Pool Fill Wind Generator Wireless Communication Permit Zoning Amendment (Text orMap) Zoning Certification Letter ZuningPermit-Ce,tificateof Zoning Compliance Accessory Structures ^ I205F Fence (less than 6') Swimming Pool Definition of Terms /—'to of Lake E| F Schedule 2015 $3.77 $5I0 ' '— $5/63 $25,00 Base 6% per quarter 10% per year $G1Z01st 5`VOOGal $6I.Z01st S'OnOGal - ' $6l�20��5.000Gal $500.00 $l'Z45�OO $25�00 ESCROW ORADDITIONAL CHARGE For metered non -irrigation (domestic) consumption Plus $ZS10or8%'whichever is greater, ifcertified tuCounty for ' collection with taxes Plus $2S.0OnrU%,whichever bgreater, ifcertified toCounty for icollection with taxes Plus $3.2G/addbiona|1,O0Ogallons Up�o45days�Reddentmustco�ac1chyinadvano� � _ � Plus $I2bper I,0O0gallons and $lS.00/h,labor $2,000OOFee Escrow $6,000.00 Fee Escrow ^pee Escrow: City will maintain pfee escrow to cover all City review costs. Application fees include all professional fees and expenses incurred by thcOty� DEPARTMENT Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Administration Planning Planning Planning Planning Planning Planning _ Planning Planning ~^Security: City will retain a security escrow mensure completion of work as directed bythe approved permitlapplication and compliance with the State Building Code and the City oftoke Elmo Municipal Code, TIM CITY or E ELN AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: SUGGESTED 0 DATE: CONSENT ITEM # December 16, 2014 Easement Encroachment Agreement — 5730 57 Street Cove N Joan Ziertman, Planning Program Assistant Dean Zuleger, City Administrator Rick Chase, Building Official Adam Bell, City Clerk ER OF BUSINESS(if removed from consent agenda): Introduction of Item ........... ......... ..................................... Report/Presentation.... ..... . ..... ..... .......... ..... ......... .. Questions from Council to Staff ........................ ..... ......... Call for Motion .......................... ...... ..... ....................... Discussion.,........... ..... ......... ................ ...... ................... Action on Motion ......................................... ..... ............... 13 ....... ...................Staff ...... ........ ...........Staff ....... Mayor Facilitates Mayor & City Council Mayor & City Council ....... Mayor Facilitates POLICY RECCOMENDER: Staff recommends that the City Council approve the encroachment agreement for Gonyea Homes at 5730 5711' Street Cove N as part of tonight's consent agenda. FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to authorize as part of tonight's consent agenda, the execution of an easement encroachment agreement. The City has received a request to install a retaining wall within a drainage and utility easement area at 5730 57111 Street Cove N from Gonyea Homes. Approval of the requested improvement within the City's drainage and utility easements would allow the property owners to construct the requested improvement within the City's drainage and utility easements located on their private property. Stall is recontmending that the City Council approve the easement encroachment agreement as part of the Consent Agenda. If the C'ity Council removes the item from the Consent Agenda, the recommenckcl action can be completed through then motion: -- page 1 -- City Council Meeting 'Consent Agcncla Item 13] December 16. 2014 "Move to approve the easement encroachment agreement fir Gonyea Homes, 57.30 57m Street Cove N to install a retaining Ivan' within the City's drainage and utility easement." LEGISLATIVE HISTORY: The City holds easements of different sizes and for different purposes on many residential and commercial properties throughout the City. When a resident is interested in putting a structure within an easement, the city has requested the property owner provide a site plan showing where the improvement is proposed to be located, a detail of what the improvement will look like and how it will function. After that information is received, staff reviews the proposed improvement and the use of the easement to determine if the proposed improvement will impede the functionality of the easement. If staff determines that the improvement will not negatively impact the functionality of the easement, an approved building permit showing the requested work and an Easement Encroachment Agreement is needed before the work may commence. The Easement Encroachment Agreement that has been submitted for Council consideration is for a retaining wall and has been reviewed by planning staff. The proposed retaining wall meets all city code requirements and Staff would have otherwise authorized construction of the retaining wall if it did not encroach into a drainage and utility easement. BACKGROUND INFORMATION (SWOT): Strengths: The easement encroachment agreement is a legal document that has been signed by all property owners seeking to install improvements within an easement. The document, among other things, indemnifies the city from responsibility if damage occurs to the improvement or if it needs to be removed at some point in the future. Weaknesses: None Opportunities: None Threats: None RECOMMENDATION: Based 017 the albrementioned, Staff is recommending that the City Council ai,prove the easement encroachment agreement as part of the Consent Agenda. If the City Council removes the item from the Consent Agenda, the recommended action can be completed through the 16//owing /notion: "Move to approve the easement encroachment agreement for Gonyea Homes to install a retaining wall width? the City's drainage and utility easement." -- page 2 -- 111E1 IV 1)1; 1\KF ELM() AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: December 16, 2014 REGULAR ITEM# Approve 2015 Capital. Improvement Plan (CIP) Cathy Bendel, Finance Director Cathy Bendel, Finance Director Finance Committee SUGGESTED ORDER OF BUSINESS: Introduction of Item ....... .............. Questions from Council to Staff.. Call for Public Hearing Close Public Hearing............... Discussion .................................... Action on Motion ........ ...................................Finance Director ..Finance Director/Finance Committee Chair Mayor Facilitates ............................. ........ Mayor Facilitates .............. ..... ..............Mayor Facilitates ........ ......................... Mayor & City Council .......... .............................. Mayor Facilitates 14 POLICY RECOMMENDER: Finance Director and Finance Committee FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: The City Council is asked to approve the Final 2015 Capital Improvement Plan. BACKGROUND INFORMATION/STAFF REPORT: At the budget workshop on August 13, 2014 the City Council reviewed an in-depth budget and levy presentation for 2015 related to the General Fund. Included with that review was a preliminary CIP draft based on the known projects at that time. Since then, there have been multiple meetings, updates and reviews by the Finance Committee. The Finance Committee spent extensive time on the 2015 component of the Plan but wanted it known that they did not spend significant time on the 2016-2019 sections. The attached report represents the final product of those meetings. RECOMMENDATION: It is recommended that the City Council approve the 2015 Capital Improvement Plan by making the following motion: "Move to approve the final 2015 Capital Improvement Plan" ATTACHMENT: 1. 2015 Capital Improvement Plan -- page 1 -- Ctrs of Lake Elmo t, `itx• 1r3o1rding 2015 211151l'II' Unlhued 12/12/14 "f1\;11, ":" Potential 1201, 14 Pot ed llalarec Comernl Fund \'chute 1Levc1 fund 2(115 3'n11 Street Project two ale4 X 606 eml x 2{7,02)( 1 1 1 inn \lower I'a,1:,s \ 0 x Ffrld.\9ainlcn;Ineo Lquipruoul I'nrlsc \ 1) a Rrlin'h and update cunenl Parks Parks .\ (( x LLR'L Feasabilipi `loch Parks X o x Sp(av Pallllcl-Sucel- I.er'} X 55.0110 x 55,11)10 Replaccnlcnr n('l'\'I l halms' all flee \ 52,000 X 52,0110 AD;\ Bathroom LIB X 0 x Pate I'arking I el 11B X II x Inwood 131'l,.;te( Stamm \An er X (650,000 x Inwood Trunk K'atcnuain hnpr Water X 0 x Inwood Water lower I04'1 Venter X I) x I I• '\ve'Dawutown Itaudaltratr,vl SI'I I'1 X 144(+1100 x 570SI01) \Caring surns.x2 I' in: X 50.000 511,17(a( Reconsttuclinnol'liP Blvd UP( S IA01k000 2016 New L,L software `�toplc=Tate t Kirkwood Kehvisl:1ve11ue Kelvin Avenue Sewer A3;esmenl l 113 Inwood Water Lower (441 Water Rescue L:ugino Lire 1.14 :\5:3D(,wnrawn Recntd,z0nnn St'I,11 Pressure reduction snutow-\'I0 E 12" Water (Ikon Lake Trail Sanitary Sewer I'll 2 Sower Pressure reduction station Flannnes Estates - I2" Irrpast Village East Trunk \k'a,crmain • 12" bypass I'\1' I'ark13 Iinaucc 3.8591161 762.020 X 711,1(III) 70,111)1) 1) X (0.1100 60,1100 S 7(10,111)11 x 532,000 X 205,000 x 175,0011 X 151,0011 x X 0 1,100,0110 X X 550,000 X 5n,0011 X 1,446,1)00 x 576,000 X IO1 X 1011,I11,11111Ol1 xx X 120,000 x X 1I(I,000 .r Projected 21116 4,922,0110 1,)1, 3,000 2017 Dump truck/Plow 15'Ing/Sa111icr I'11' .\ 215.000 215,000 Replacement ol'CV2 (Tahoe 421 Fire- X 55,000 x 55,0110 Iri-1 ake.s Area l.eci S 1,830,000 z 1.2281.0(10 3601. 3711, and Irvin Lev) S 561,0110 x 388,200 36t11. 37th and Irvin Water X 306,000 x Hudson Blvd LS Replace & 1ipsioo Srlrar X 50(1.000 x LP!1ve/Dowwntown Rrvilalirmion CPLII X 1,446,0110 a 576,000 Projected 2017 4,913,0111) 2,515,200 2018 Iteplacenlent o1' 1 ender I Fire \ 450,000 x 450,000 Mini excavator P\1' 50.000 511,000 Add windows in blocked opcuulg) I.IB S 0 3.5th.30thand lnnedale L.ecv X 1,020.000 705,100 3516, 39111 ; nd lunsdale \Pater X 598.000 l )V No of (l' RR D1' No of RR wansrmain replacement OV lateral sewer exi No oll)R Kewer 1.13 Ave`rh,wrltowm 0evilalumirul 5P1 1'1 X I,I1101101 x 7711.1100 X 3(10.(1011 x X 2211,000 h X 1.44611110 x 5761100 5,1414,0111.1 2.55 1.1 1131 2019 Rein:Ka m ( of 1'2 Fire X 75,000 X 75,000 Replacement SC'BA", Fire X 207,0(0 x 207,001) I IV So of LI' RR Lee x X 1900,0110 x 1,33(1.0110 l(\' So of RR watcnnam replacement l\'a(atr X 7111,000 x f )\' Lateral sl'wor eta So of RR Newel .X 1,120.000 x Elevated Storage 'lank 43 \Valet X 7,211n,1111(I x Pressure reduction station-12" lower I Water S 110.000 .x t:1ve'Dnwn1nxvn33 tlulli/an(nl SPI.I'I ,\ 1,440,1(110 ,x 571,(0111 Protected 201n 7,7(04,000 2.1) 0.0110 (rand loud ll 26A46.161 4,97.7320 21116 Total Annual ,000.(100 2.510 ono 304.54. 576,000 31,2,50(1 1.451),1100 2(1116'1)290,01111 275,0011 9110.010 12457, 1003.1100 il(1il,;i()t7 Ian() lln(l 27 66'), 411111(Ilf) ,5157,5(111 7,230.1)0(1 100,004„ 1.446.1(n0 1,446 01110 1,44011(111 iAL LION DING The 2015 City of Lake Elmo Plan of Work has been developed to reflect the governing principles established by the I014Lake Elmo City Council, which are /Note:This Governing Principles Moy[hongeAftertheN9m/[ounoY is Seated): 1. Efficient, low cost taxpayer serviced -based government; 2. Disciplined and balanced market driven growth; 3 WeU'ordered,low regulatory burdened quality mflife From an operational standpoint five core ideas of local government have been applied to reflect public trust and accountability. First, our work must be proactive andtaxpayepcentered. Second, the program must add value to the community in all aspects. Third, our operations must be efficient, stable and consistently fair. Fourth, program must be cross -functional and team based. And Fifth, staff members must be allowed to demonstrate expertise in their individual fields thus building trust with the elected officials. Mission Statement: To provide the citizens of Lake Bnno with the most informed, efficient and transparen customer service experience possible. 2015Goals &Objectives 1. Continue todevelop a multi -platform information strategy that includes relevant Vvebsite, daily, weekly and quarterly news updates, and pertinent mailings on key community issues; More consistent posting of Council, Commission and Committee Minutes of the Website Z. Create standard operating guidelines and taxpayer interaction reports toinsure a24hour turnaround response on all taxpayer issues including an established FAQ section of the website; Continue a consistent and transparent method for taxpayer input that includes website polling, citizen surveys, focus groups and neighborhood meetings 3 Improve utilization of cable access capabilities & web streaming tomaximize technology and inform the community via production of public affairs programming (ie Meet the Mayor, Policy Issue Focuses etc). 4. Continue implementation Ofthe Speak Your Peace civil dialogue project in{ooperationvvithLakg Elmo Elementary, Jaycees and Rotary and other community groups. 5. Continue development of Next Gen Leaders group for community building and leadership development. 6. Hold Jan- August Monthly Update Resident Meetings on downtown street / redevelopment plan Mission Statement: To thoughtfully review the relationship between the City of Lake Elmo Comprehensive Plan and development to insure that the open space character of the City is maintained while provide 2015 Goals & Objectives l, Adoption of the City Zoning Code Z. Complete functional master plan for the downtown based on economic metrics, infrastructure needs and practical, taxpayer -driven input 3 Streamline & Improve Policies /Procedures for the handling of routine land matters including but not limited to variances, site plan review, setbacks etal; 4. Reduce the population expectations to 18,000 by 2040 by careful negotiations with the Met Council prior to the adoption of the 2015 System Statements including the possibility of reducing density expectations in sewer served areas and re-clesignating high density areas in the SE to commercial 5 Efficiently process / approve final plats, Gonyea (3), Chase, Pratt, Inwood and Engstrom for future housing developments as prescribed by the Comprehensive Plan if directed by the City Council O. Resolve zoning conflicts with the Metropolitan Airports [nrnrn|ssion / K4NDOT. Finalize Crossing Strategy with Railroad. 7. Develop atransit oriented development plan for Hudson Boulevard toaccommodate the Gateway Corridor Bus Rapid Transit system, 8. Successfully manage development infrastructure construction to City specifications ��, X1,11 ��� Mission Statement: To create a City Code that is based on the development of an orderly community, reflects state -of the -art municipal governance, and can be fairly understood and applied to the matter regulated, To create a record retention system that provides orderly access and transparency, 2015 Goals& Objectives l. Convert paper files from years Z0DO'Z0l2toLaserHcherecord retention. 2. Prioritize 12 Municipal Code Updates (1 / Month) to bring Lake Elmo Code into 21't Century S. Establish public document destruction plan consistent with MN State Statutes. 4. Conduct, in the Spring of 2015 an Open Meeting, Data Practices & Ethics Seminar for all elected and appointed officials. Mission Statement: To efficiently steward the tax dollars and other resources of the City of Lake Elmo in a manner that eliminates waste, maximizes the investment of our residents and maintains an affordable tan rate that is in the bottom quartile of MN Cities. 2015Goals 0&Objectives 1. Execute against Performance Based Budgeting for the 2015 Budget. Provide Quarterly Snapshot to City Council inApril, July, October and Year End, 2, Complete City's Comprehensive Annual Financial Review prior to 2015 Borrowing. 3. Complete Audit byMay 15m / Maintain MoodysAa2Bond Rating & Standards &PoorsAA+Rating. 4. |rnp|ernentA[H —[reditCard electronic payment system for fees, utility bills, etc. 5. Timely reporting of all assessments to Washington County and collection of fees for service. This includes escrow offsets of developer related operational expenses in 2015 6. Perform aglobal review Vfthe existing Sewer Billing System, This shall include examining our fee structure for consistency and equity along with making sure we are using water usage as the gauge for sewer invoicing. 7. In concert with the Community Development Department, maintain the master development summaries for VVACh\SAC connections 8. Complete and maintain water and sanitary sewer cash flow models 9. Create and maintain a global cash flow nnode! that incorporates our future revenues and costs. Mission Statement: To provide the resources and manpower to sufficiently protect taxpayers and their property values from harm. 3015 Goals & Objectives l. To effectively deploy the new 78' aerial/ engine and liquidate the old aerial fora fair price Z. Identify land, staffing and equipment needs for asingle centralized fire station 3. Tofinish the first round ofbusiness fire inspections bythe end ofFYZO15 4. To develop a 10 year staffing & budget strategy with the Washington County Sheriffs to manage growth 5. Tmreduce the number ofchronic nuisance properties tomore than IObythe end of2OI5 5. Improve permit review time to5working days orless. 7. Implement hearing appeal process for Code Enforcement and Animal Control Issues B. Todeve|opondirnp|ennentasthct"connp|eteness"acceptancepo|icyonaccepteddeve|opnnentand building plans 9. Based onavailable budget implement rennoteinspection/cnrrection entry into initial phase Mission Statement: To construct and maintain efficient infrastructure (streets and utilities) for the purpose of providing safe thoroughfares, potable drinking water, and the elimination of waste. 2015 Goals & Objectives: 1. Construct water main line on Inwood to 1'94 corridor including the planning for a Water Tower #4 2. Complete Phase One of Downtown /Lake Elmo Ave. Reconstruction Partnership w/ Washington County 3 Prepare Phase Two of the Downtown / Lake Elmo Avenue Reconstruction Partnership w// Washington County 4. Acquire land for Old Village Storm water Management Plan 5. Supervise toCity Specification the developer constructed 5 m Street from Inwood to Keats 6. Complete 201 System Analysis and make recommendations for future use 7. Reconstruct Eagle Point Blvd (on request) and assess lOU9610 business community 8. Complete PA5R Rating of All Streets / Update Beehive Street Inventory and Mapping 9. Update Street OPand Adopt 2O1G-ZOZ0Street C|P&2Ol6Feasibility Reports lO. Prepare Phase 2 Olson Lake Trail Sewer Extension for 2016 Construction Develop and standardize regular maintenance plans for water valves, lift stations, reducing valves and other utility rnechanica|s. Mission Statement: To allow Lake Elmo to develop as a community in an environmentally sustainable manner at a pace that reflects "open space" character and marketplace realities. 3015 Goals &Objectives: 1. Adopt Redevelopment and Economic District for the Old Village (overlayed on the VMX area) via EDA 2. Develop policies on the use of economic development incentives including TIF, tax abatement, business improvement district 3, Todevelop /EDA8.Planning Commission) a business park inthe 5Equadrant atthe corner of Manning & Hudson Blvd. tooptimize use and broaden the tax base Mission Statement: Todevelop efficient and safe local transportation policy that allows for orderly, lawful traffic flow. 2015 Goals & Objectives: 1. Complete and approve aHighway 36corridor plan; Z. Actively participate inthe design process for Phase U ofreconstruction ofLake Elmo Avenue inZOl5 including the development of a downtown streetscape improvement plan; 3 Train DPW Staff in the use of PASER road rating system, rate the roads, and develop the 2016-2020 C|Pprogram for street maintenance, reconstruction and reclamation 4. Develop "hybrid" urban -rural street design that handles drainage, but maintains open space feel 5. Develop formal shouldering program for rural road cross Sections 6. [onstruct5th Mission Statement: To provide for an orderly process that allows for all Lake Elmo residents to exercise their right tovote. 2015 Goals & Objectives: 2015 is a non -election year. Mission Statement: To develop comprehensive and fully accessible park, recreation and trail plan that provides use opportunities for all citizens. 2015Goals & Objectives: 1. Conduct feasibility study, be included in the Washington County Parks Commission Master Plan and obtain grant funding for the construction ofthe Lake Elmo Regional Trail, Z. Complete 2015 Park Commission Strategic Plan ofWork (see attached) 3. Complete Sun Fish Lake Park Utilization Plan Mission Statement: To balance the monetary realities with the protection of natural resources of the City of Lake Elmo through carefully policy development, deliberate advocacy for clean groundwater, drinking water and surface water, 3015G«a|s & Objectives: l. Work with Continue tVPursue Economic Remedies of]MContamination; 2. Actively participate in the Washington County Groundwater Coalition to protect our water resources and monitor policy being developed by the Met Council on groundwater allocation 3 Develop and implement a storm water pond and facilities maintenance plan consistent with the MS4 permit 4. Participate in the (5) lake coalition with the Valley Branch Watershed District to control Eurasian Milfoil Akssion Statement: To create a lean and efficient government that properly stewards taxpayer dollars and 2015Goa|s & Objectives: l. Complete 37 standard operating procedure protocols in the DPW to standardize operations and qualify expectations; Z. Design a functional decision making tree that allows Council & Staff to prioritize day to day functions of departments toimprove workflow & efficiency Mission Statement: To establish the public trust in policy -making bvcreating a productive, trust -base meeting process that is relevant to the issues at hand and civil in dialogue. 201GGoals & Objectives: l. Complete 24 policy -focused meetings Q^ 10tech nicaUy-based workshops; 2. Complete a full departmental orientation for Council Members Elect Fliflet and Lundgren to seamless transition tonew Council 3 Continue the creation of citizen based Committee structure utilizing the expertise of the community; 4. Complete anerror free, sound record -keeping and technically sound broadcast ofall affected Planning Commission and City Council meetings. Mission Statement: To establish best practices in the recruitment, performance management, and overall welfare of the employees of the City of Lake Elmo 2015Goals & Objectives l. Streamline and conternporizethe City ofLake Elmo Employee Handbook; 3. Conduct 6/1/Zmonth) team building and morale enhancing functions with all staff 4. Continue to work on wellness and proper utilization of health / dental insurances tokeep the premiums affordable for taxpayers Mission Statement: The mission of the Lake Elmo Public Library volunteer program is to give community members fulfilling opportunities to use their skills to enhance the lifelong learning of residents; toassist the library staff inproviding services and service enhancements that otherwise could not beachieved; and to further the relationship between the public library and the community it serves. 2015 Gmals& Objectives 1. Finalize Joint Powers Agreement between Library and Washington County so Lake Elmo residents are spared the inconvenience of out of pocket expenses for Washington County Library access. 2. Work towards normalizing relations between the Lake Elmo Public Library and other libraries throughout Minnesota, particularly Washington County, with the intention of inter -library loan (including convenient ebook access) 3, Establish more consistent and expanded evening and weekend hours. 4. Have paid staff person at the library during virtually all of the Library's open hours.