HomeMy WebLinkAbout03-05-13 CCMPTHE CIT ° OV
Our Mission is to Provide Quality Public Services in a
Fiscally Responsible Manner While Preserving the
City's Open Space Character
NOTICE OF MEETING
City of Lake Elmo
3800 Laverne Avenue North
City Council Meeting
Tuesday, March 5, 2013 7:00 P.M.
AGENDA
A. Call to Order
B. Pledge of Allegiance
C. Roll Call
D. Order of Business
E. Approval of Agenda
F. Accept Minutes
1. Accept February 19, 2013 City Council Meeting Minutes
G. Public Comments/Inquiries
H. Presentations
2. Quality Star Presentation: Al Bevers
3. Fire Relief Assoc Raffle Drawing
4. South Washington Watershed District
Consent Agenda
5. Approve Payment of Disbursements and Payroll
6. Keats MSA Street and Trunk Watermain Improvements - Resolution
Approving Plans and Specifications and Ordering Advertisement for
Bids; Resolution 2013-15
7, Urban Residential Zoning District Minimum Standards; Ordinance 08-
071
8. Approval of Contract with ISGMN for S28,800 for the Completion of the
2013 City of Lake Elmo Park Survey; Contract
Regular Agenda
9. Adoption of Standard Developer's Agreement; Resolution 2013-16
10. Subdivision Ordinance Amendments related to Public Land Dedication;
Ordinance 08-072, Resolution 2013-17, Fee Schedule Amendment
11. Comprehensive Plan Amendment - Village Land Use Plan
K. Discussion Item
12. Approval for Staff Modification Section 97.21 - Watercraft and Water
Surface Regulations - to Be Consistent with MN State Statutes
(requested by Council Members Bloyer & Park)
Summary Reports and Announcements
Mayor and Council
Administrator
City Attorney
Planning Director
City Engineer
Finance Director
Adjourn
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
FEBRUARY 19, 2013
Mayor Pearson called the meeting to order at 7:00 P.M.
PRESENT: Mayor Pearson, Council Members Bloyer, Nelson, Smith, and Park [7:12 PM]
Also Present: City Administrator Zuleger, Planning Director Klatt, City Engineer Griffin, Finance
Director Bendel, and City Clerk Bell; Associate City Attorney Brekken [7:09]
PLEDGE OF ALLIGENCE
APPROVAL OF AGENDA
Discussion of the agenda was held..
MOTION: Council Member Smith moved TO APPROVE THE FEBRUARY 19, 2013 CITY COUNCIL
AGENDA AS PRESENTED. Council Member Nelson seconded the motion. Motion passed 4-0.
ACCEPT MINUTES
ITEM 1:
THE FEBRUARY 5, 2013 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY CONSENSUS
OF THE CITY COUNCIL.
PUBLIC COMMENTS/INOUIRIES:
None
PRESENTATIONS:
ITEM 2: ANNUAL FIRE DEPARTMENT REPORT FOR 2012
Fire Chief Malmquist presented the annual Lake Elmo Fire Department 2012 report. Included were
a summary of incidents, response calls, training, and goals. including; 30 total duty crew responses;
28 Fires, 263 rescue medical; 23 hazardous calls; 30 service calls; 40 good intent calls. Average on -
scene time is 9:00 minutes.
Highlights: purchased new turn -out gear; formed a truck committee; Lake Elmo Rotary made
donation of equipment. Retirement of Barney Sachs (16 years), Mark Vandemmeltradt (18 years),
Christine Johnson (6 years), Moe Butler (7 years). Hired new firefighters,
[Associate City Attorney Brekken arrived at 7:09 PM]
[Council Member Park arrived at 7:12 PM]
Page 1 of 7
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
A discussion took place regarding dry hydrants. Chief Malmquist described the process. The
question of the cost of dry hydrants was later discussed. Chief Malmquist said he was looking into a
DNR grant to help fund. Also discussed was the placement of said dry hydrants.
equipment acquisition, specifically Self -Contained Breathing Apparatuses, was discussed. Grants
are being sought to obtain new equipment.
Chief Malmquist provided an overview of the ISO Report. The last audit was in 2001. Mayor
Pearson asked if the audit were conducted now, would there be a realized reduction in rates. It was
stated that it would, but it may be justified in waiting. The test is free but should only be done every
few years because the amount of work involved. Discussion was had regarding the benefits of
waiting until more updates/improvements were on-line. Chief Malmquist stated that it would be
worth waiting. Council Member Smith concurred that it was worth waiting so that the updates are
captured.
ITEM 3: STATE HIGHWAY 5/CSAH 17 ROAD SAFETY AUDIT - PRESENTATION OF AUDIT
FINDINGS/RECOMMENDATIONS
Adam Josephson from MnDOT presented an overview of the past meetings regarding Hwy 5.
Howard Preston, also from MnDOT and Lake Elmo resident, then provided an overview of the road
safety audit findings. The road was divided into three segments: West (Jamaca Ave to Lake Elmo
Ave.), Middle (downtown Lake Elmo), and East (Downtown to Manning) segments. The
methodology was explained. Middle and East segments have higher crash rates than similar
roadways. The West segment is lower than expected, despite more sever crashes. Ninety percent of
crashes are intersection related. Jamaca and Manning have highest, not intersections between.
According to MnDOT, based on the crash data, there is not an compelling need to do anything
immediately. The suggestion for the immediate short term is to continue studying the road. There is
an estimate of an average of 16,000 vehicles over the next 15 years. There is a uniform speed
observed on Hwy 5. Part of the reason for the higher traffic volume is the underdeveloped roadway
options.
However, MnDOT did provide some suggestions to address the concerns and improve safety. Mr.
Howard provided an overview of the suggestions. There are three different types: Short, mid, and
long-term. All categories cover roadway safety, speed reduction, and pedestrian safety. Short-term
is defined as 1-5 years; mid-term as 5-10 years; and long-term as 10+ years). [Al! the suggestions
are included in the official city meeting record.]
One of the easiest and quickest suggestions is the conversion of the road to a three lane roadway.
The urbanization of the roadway has been effective in reducing speed. The process for adding third
lane was later discussed. It is done with reallocating existing space. Mr. Josephson explained some
options regarding government partnerships. Council Member Park expressed her support for the
third lane option.
A discussion was had regarding pedestrian bridges and the speed limit around the school. Mr.
Josephson said the bridge solution usually is up to the cities. Compliance with the Americans with
Disabilities Act has increased difficulties in bridge construction. Council Member Smith noted her
concerns about the findings regarding the pedestrian crash data. The fact that there currently are
Page 2of7
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
no pedestrian crashes is more related to the fact that the school does not use the crossing as
opposed to the inherent safety of the crosswalk or roadway.
The possibility that some businesses and access points may cause increased traffic was discussed.
Mr. Josephson said that no specific businesses or access points were identified, but access
modifications are recommended as change occurs instead of forcing businesses to modify access
points. More opportunities were available when future modifications were made.
City Administrator Zuleger thanked Adam Josephson, Howard Preston, and MnDOT for the hard
work in obtaining funding and conducting the study.
Lake Elmo Elementary School Principal Stephen Gorde spoke about the future challenges in
pedestrian traffic near the school.
The option of a flashing beacon was discussed. It would be the city's responsibility and cost about
$10,000. Council Member Nelson expressed his desire to direct staff to identify options for
addressing the crosswalk issue. It was agreed that coordinating with the school was critical. Mayor
Pearson called for a workshop to provide staff direction.
Highway 5 access points were further discussed. Mr. Josephson explained that modifications are
typically done during redevelopment. Frontage roads can limit and control access, but are major
changes and expensive.
ITEM 4: 2012 COMMUNITY DEVELOPMENT DEPARTMENT ANNUAL REPORT
In consideration of time, report was included as part of staff report.
CONSENT AGENDA
5. Approve Payment of Disbursements and Payroll
6. Accept Financial Report dated January 31, 2013
7. Accept Building Permit Report dated January 31, 2013
8. Approve Renewal of St. Croix Valley Fire Service Agreement
9. 2013 Seal Coat Project - Authorize Preparation of Plans & Specifications
10. 2013 Seal Coat Project - Joint Powers Project Agreement with West Lakeland
Township
11. Engineering Design and Construction Standards Manual - Resolution to Adopt
Manual; Resolution 2013-09
MOTION: Council Member Smith moved TO APPROVE THE CONSENT AGENDA. Council Member Park
seconded the motion, MOTION PASSED 5-0.
REGULAR AGENDA.
ITEM 12: CONTRACTOR LICENSING CODE AMENDMENT: ORDINANCE 08-069. RESOLUTION
2013-10
Page 3 of 7
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
City Administrator Zuleger explained purpose of the amendments. It was noted that previous
submissions to council has allowed for staff clarification on most previous council questions and
concerns. Additional clarification was provided the required 4/5 vote for summary publication. It
is only in regards to the summary publication and not the ordinance itself.
The city is not looking to proactively police all construction, but is more concerned about health
and safety of community development. It was noted that city liability is also an issue and part of the
impetus for bringing to council.
MOTION: Council Member Smith moved TO APPROVE ORDINANCE 08-069, THEREBY
ESTABLISHING AN IMPROVED CONTRACTOR LICENSING PROGRAM TO SET MINIMUM
STANDARDS RELATED TO COMPETENCY AND PROFESSIONALISM IN CONSTRUCTION ACTIVITIES
IN LAKE ELMO, MN. Council Member Nelson seconded the motion. MOTION PASSED 5-0.
[TAKEN AFTER VOTE FOR ITEM 15] MOTION: Council Member Smith moved TO ADOPT
RESOLUTION 2013-10 APPROVING SUMMARY PUBLICATION OF ORDINANCE 08-069. Council
Member Nelson seconded the motion. MOTION PASSED 5-0.
ITEM 13: ADOPTING RESOLUTION AUTHORIZING LIMITED PROPERTY TAX ABATEMENT
FOR 8665 HUDSON BOULEVARD FOR YEARS 2014, 2015, 2016. 2017: RESOLUTION 2013-11
City Administrator Zuleger gave overview of the Valley Cartage Corporation's desire to relocate
headquarters to Lake Elmo, creating 50 new jobs with pay of S35,000-$70,000 each. Worked with
legal staff, Washington County, the Governor's office, Xcel, Greater MSP, and legislative reps.
Washington County will be taking issue up in March.
Mr. Zuleger explained the details of how the abatement would work. The property tax abatement
would be about $40,000 over three years. Package would include: Forgivable loan from State of
Minnesota, $400 job training program, energy credits from Xcel Energy, and market study/analysis
from Greater MSP. The abatement is contingent on the deal closing and the creation of the jobs
within two years in order to have loan forgiven. City Attorney Snyder and Washington County
Deputy Administrator Kevin Corbid were noted for their efforts.
MOTION: Council Member Smith moved TO APPROVE RESOLUTION 2013-11 AUTHORIZING
LIMITED PROPERTY TAX ABATEMENT FOR 8665 HUDSON BOULEVARD FOR THE YEARS 2014 -
2017 FOR THE PURPOSE OF CREATING (50) NEW, GOOD PAYING JOBS THAT HAVE A
$30,000,000 IMPACT ON THE LOCAL ECONOMY. Council Member Park seconded the motion.
MOTION PASSED 5-0.
ITEM 14: OLSON LAKE TRAIL JOINT SANITARY SEWER PROIECT - ACCEPT REPORT. CALL FOR
IMPROVEMENT HEARING. DECLARE COST TO BE ASSESSED, AND CALL FOR HEARING ON.
PROPOSED ASSESSMENT; RESOLUTION 2013-12, RESOLUTION 2013-13
City Engineer Griffin gave overview of the project and the process. This is joint project with the City
of Oakdale. Mr. Griffin explained the uniqueness of the project. Unique issues are 1) jurisdiction; 2)
topography; and 3) phasing and timing. The feasibility report and project scope were then
Page 4 of 7
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
explained. Washington County is not able to move the related road project up to 2013, but can
move up some to work with both cities. The pipe should be able to go in ditch for phase I and so will
have little impact on properties.
It was noted that there are significant cost savings by working with Oakdale. Schedule is to
complete initial project in 2013. Work with Washington County for 2014/2015 to complete phase
U. The grinder stations were briefly discussed and explained. Life expectancy of septic systems was
discussed. Generally, 20-30 years, but depends on use.
Proposed assessment is $18,500. This is the total cost of both phases divided by the total
properties. Staff is looking to extend financing over 15 years because of the longer term
improvement. There will be additional connection costs owed to the City of Oakdale, as well as
private connection fees. There was discussion regarding the high expenses and whether expanding
the scope would ease the burden by the greater sharing. It was noted that expanding scope does
increase overall construction costs.
Resident Tony Heider of 4575 Olson Lake Trail spoke about the cost of a new septic system. He paid
$22,500 and no long term financing. Believes it would be cheaper overall to connect to sewer.
Council Member Bloyer asked about options for residents who recently installed a system. It was
stated that it would be up to council. Staff is currently working with MPC to see if there are options.
Question about the one year hook up time. Staff stated that this was the standard time limit. The
environmental benefit was also pointed out. Want to get people connected as soon as possible. Up
to council, but longer is not recommended. Council Member Smith noted that City must be careful
about abuse of hardship claims, There have already been various types of accommodations to many
properties. Assessment deferrals were also discussed if hardship is proven.
Clarification was provided regarding the process for Phase II and how the costs would be
determined. The process would include another improvement hearing because it is considered
another project.
Inquiry regarding decision point and how many properties are needed to act. Mr. Griffin stated that
with the petition process, 35% of the properties would need to show interest. They would require
staff to conduct a feasibility study. Council still has the option to decide against the improvement.
Because this project was initiated by petition in Oakdale, the proposed March 19th approval would
need a 4/5 vote for approval.
MOTION: Council Member Bloyer moved TO ADOPT RESOLUTION NO, 2013-12, RECEIVING THE
FEASIBILITY REPORT FOR THE OLSON LAKE TRAIL SANITARY SEWER EXTENSION AND CALLING
HEARING ON IMPROVEMENT TO BE HELD ON MARCH 19, 2013. Council Member Park seconded
the motion. MOTION PASSED 5-0,
Page 5 of 7
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
MOTION: Council Member Bloyer moved TO ADOPT RESOLUTION NO. 2013-13, DECLARING COST
TO BE ASSESSED AND CALLING HEARING ON PROPOSED ASSESSMENT FOR THE OLSON LAKE
TRAIL SANITARY SEWER EXTENSION TO BE HELD ON MARCH 19, 2013. Council Member Park
seconded the motion. MOTION PASSED 5-0,
Seven minute recess called at 9:30 PM
Meeting reconvened at 9:37 PM
ITEM 15: ZONING TEXT AMENDMENT - PLANNED UNIT DEVELOPMENT (PUD) ORDINANCE:
ORDINANCE 08-070. RESOLUTION 2013-14
Planning Director Klatt gave an overview of the PUD amendment reasoning and process. Main
purpose is flexibility. Many cities do it different ways. The changes are not drastically different
from current regulations. Amendment mainly deals with application process and providing clarity
for developers. It was explained that the planning commission recommendation was unanimous.
Fire Chief Malmquist explained the benefit of fire sprinklers. Costs estimated at about $1.61/sq ft in
building costs. Incentive for builders and positive safety feature.
It was decided to separate Paragraph B into two paragraphs.
Mayor Pearson asked Mr. Klatt what his opinion was. Mr. Klatt stated the proposed amendment
would aide in working with builders to provide clarity and flexibility. Council Member Park asked
about size restrictions. Mr. Klatt stated this was to promote use on more than one lot. Current rule
is 2 acres. It was asked if this is smart for village. Because area is mixed use, it won't need it.
Flexibility is already there.
MOTION: Council Member Park moved TO ADOPT ORDINANCE 08-070 TO INCORPORATE RECENT
BEST PRACTICES RELATED TO THE EXECUTION OF PUDS AND MAKE CONTINUED
ORGANIZATIONAL IMPROVEMENTS TO THE ZONING CODE. Council Member Bloyer seconded the
motion. MOTION PASSED 5-0,
MOTION: Council Member Park moved TO APPROVE RESOLUTION NO. 2013-14, AUTHORIZING
SUMMARY PUBLICATION OF ORDINANCE 08-070. Council Member Bloyer seconded the motion,
MOTION PASSED 5-0.
SUMMARY REPORTS AND ANNOUNCEMENTS
Council Member Nelson - attended village planning meeting. Getting to know staff and has been
receptive. Thanked staff.
Council Member Smith reported village group has focused in on what needs to be done. Questions
can be directed to her or Planner Johnson.
Council Member Park no report.
Council Member Bloyer no report.
Page 6 of 7
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 19, 2013
Mayor Pearson reported attending regional mayors meeting and discussed governor's tax policies;
proposed development for village meeting; School Dist. meeting with Mahtomedi; chamber
symposium, and noted symposium is looking for alternates, Council Member Nelson volunteered.
Damon Farber and Assoc. theming meeting; Love to read program- read at Lake Elmo Elem. school.
Met with Rep. Kriesel on Lake Elmo Ave improvements moving up; EDA interview; village work
group meeting- thanked the group for hard work.
City Administrator Zuleger reported Thursday 2/28 6:30-8:30 workshop on growth; developers
agreement; fully staffed; worked closely with comp relocating. Worked with other people for econ
development. Meet with U.S. Rep. McCollum and staff on ground water repair funds; C[P analysis- 5
year on equipment needs. Actively working with developers. Recruiting for EDA.
City Attorney Snyder no report.
City Engineer Griffin reported working on Olson Lake Trail; Keats design; engineering design
standards manual, developers agreements. Mayor Pearson asked about the timeframe for HWY 36,
Mr. Griffin said that there were some federal issues with the proposal, but Adam Josephson said
that the issues supposedly were resolved.
Planning Director Klatt gave summary 2012 report. Reported overview of projects. Public hearing
on comp plan on 2/25.
Finance Director Bendel reported Auditors were on site last week. They will be back in April.
AT 10:09 PM, MAYOR PEARSON ADJOURNED THE OPEN MEETING TO CLOSED MEETING per MN
State Statute 13D.05 Subd. 3(a) to evaluate the performance of City Administrator Dean Zuleger
ITEM 16: CLOSED SESSION
Present: Mayor Pearson, Council Members Bloyer, Nelson, Smith, and Park
Also Present: City Clerk Bell and Associate City Attorney Brekken
MOTION: AT 11:24 PM, Council Member Smith moved TO RECONVENE OPEN SESSION. Council
Mayor Pearson seconded the motion, MOTION PASSED 5-0.
Mayor Pearson provided summary of proceedings: Council approved a 3.7% salary increase for
performance.
Adjourned open meeting at 11:24 P.M.
Adam R. Bell, City Clerk
Page 7 of 7
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
THE CITY OF
LA K E ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 03/05/2013
CONSENT
ITEM #: 5
MOTION Consent Agenda
AGENDA ITEM: Approve Disbursements in the Amount of $160,571.48
SUBMITTED BY: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $160,571.48. No specific motion is needed,
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operation. Below is a summary of current claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $ 9,916.97 Payroll Taxes to IRS & MN Dept of Revenue 2/21/13
ACH $ 5,555.73 Payroll Retirement to PERA 2/21/13
DD4442 — DD4464 $ 26,682.85 Payroll Dated 2/21/13 (Direct Deposit)
1870-1883 $ 840.00 Library Card Reimbursements 3/5/13
39595 $ 7,604.20 Manual Check 2/19
39596-39597 $ 464.59 Accounts Payable 3/5/13 (2012 expense)
39598-39648 $ 109,507.14 Accounts Payable 3/5/13 (2013 expense)
TOTAL S 160,571.48
STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction.
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of $160,571.48.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. If done so, the appropriate action of the Council following such discussion would be:
"Move to approve the March 5, 2O13, Disbursements as
Presented [and modified] herein."
ATTACHMENTS:
. Accounts Payable Dated 3/5/13
SUGGESTED pRpy,g (if re moyed from 0e Consewilgelia):
- Questions from Council to Staff Mayor Facilitates
- Call for Motion Mayor & City Council
- Discussion Mayor & City Council
- Action on Motion ..... .......... . ......... ........ ............ .......... Mayor Facilitates
Accounts Payable
To Be Paid Proof List
User: Mike G
Printed: 02/28/2013 - 2:57 PM
Batch: 008-02-2013
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference rrask Type PO # Close POLine #
L-ANDSUS Anderson Susan
250 02/22/2(113 60,00 0.00 03/05/2013 Library Card Reimburscnient No 0000
206-450-5300-44300 Miscellaneous
250 Total: 60.(10
L-ANDSUS Total: 60.00
L-BUI IL Buhl Monica
251 02/22/2013 60.00 0.00 03/05/2013 Library Card Reimbursement No 0000
206-450-5300-44300 Miscellaneous
251 Total: 60.00
L-BUHL Total: 60.00
L-CARLSO Carlson Gary
263 02/22/2013 60.00 0.00 03/05/2013 Library Card Reimbursement( ReCut) No 0000
206-450-5300-44300 Miscellaneous
263 Total: 60.00
L-CARLSO Total: 60.00
L-CHASE Chase Trisha
252 02122/2013 60.00 0.00 03/05/2013 Lihraty Card Reimbursement No 0000
206-450-5300-44300 Miscellaneous
252 Total: 60.00
L-CHASE Total; 60.00
L-HANSUS Hansen Susan
253 02/22/2013 60.00 0.00 03/05/2013 Library Card Reimbursement No 0000
206-450-5300-44300 Miscellaneous
253 Total: 60.00
L-HANSUS Total: 60.00
AP - To Be Paid Proof List (02/28/13 - 2:57 PM) Page 1
Invoice it Inv Date
I—HARRIS Harrison Mary
254 02/22/2013
206-450-5300-44300 Miscellaneous
254 Total:
L-HARRIS Total:
L-JOHNJU Johnson Julie
255 02/22/2013
206-450-5300-44300 Miscellaneous
255 Total:.
L-JOHNJU Total:
L-JOSTES Jostes Denise
256 02/22/7013
206-45(1-5300-44300 Miscellaneous
256 Total:
L-JOSTES Total:
L-KELTON Kelton Marcela
257 02/22/2013
206-450-5300-44300 Miscellaneous
257 Total:
L-K ELTON "loud:
L-LIZAKO Lizakowski Susan
258 02/22/2013
206-450-5300-44300 Miscellaneous
258 Total:
L-LIZAKO Total:
1.-MADRIN Madrinich Jean
259 02/22/2013
206-450-5300-44300 Miscellaneous
259 Total:
L-MADRIN Total:
L-MIIT Miller Ann
260 02/22/20 I 3
206-450-5300-44300 Miscellaneous
260 Total:
Amount Quaillily Pmt Date Description Reference Task Type PO Close P01.ine
60.00 0.00 03/05/2(113 Library Card Reimbursement
60.00
60.00
60,00 0.00 03/05/2013 Library Card Reimbursement
60.00
60.00
60.00 0.00 03/05/2013 Library Card Reimbursement
60.00
60,00
60.00 0.00 03/05/2013 Lihrary Card Reimbursement
60.00
60.00
60.00 0.00 03/05/2013 Lihrary Card Reimbursement
60.00
60.00
60.00 0.00 03/05/2013 Library Card Reimbursement
60.00
60,00
60,00 0.00 03/(15/2013 Library Card Reimbursement
60.00
No 000(1
No 0000
No 0(1(10
No 0000
No 000(1
No 0000
No 0000
AP - To Be Paid Proof List (02/28/13 - 2:57 PM) Page 2
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
Total: 60.00
L-ROSSOW Rossow Susan
261 02/22/2013 60.00 0.00 (13/05/2013 Library Card Reimbursement
206-450-5300-44300 Miscellaneous
261 Total: 60.00
1.-ROSSOW Total: 60.00
L-SUPANA Supan Andrea
262 02/22/2013 60.00 0.00 03/05/2013 Library Card Reimbursement
206-450-5300-44300 Miscellaneous
262 Total: 60.00
L-SUPANA To 60.00
Report Total: 840.00
No 000(1
No 0000
AP - To Be Paid Proof List (02/28/13 - 2:57 PM) Page 3
Accounts Payable
To Be Paid Proof List
User: joan z
Printed: 02/19/2013 - 5:45 PM
Batch: 006-02-2013
Invoice # Inv Date
WASH-REC Washington County
0025 02/19/2013
206-450-5300-45200 I3uildings
0025 Total:
0054 02/19/2013
206-450-5300-45200 13uildings
0054 Total:
0055 02/19/2013
206-450-5300-45200 Buildings
0055 Total:
WAS II-REC Total:
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
1,134.66 0.00 02/19/2013 13.029.21.23.0025 Property Tax No 0000
1,134.66
6.321.19 0.00 02/19/2013 13.029.21.23.0054 Property Ta_x No 0000
6,321.19
148.35 0.00 02/19/2013 13.029.21.23.0055 Property Tax No 0000
148.35
7,604.20
Report Total: 7,604.20
Al' - To Be Paid Proof List (02/19/13 - 5:45 PM)
Page 1
Accounts Payable
To Be Paid Proof List
User: Mike G
Printed: 02/28/2013 - 1:45 PM
Batch: 015-12-2(112
Invoice # Inv Date
ARAM Aramark, Inc.
629-7639336 12/1(1/2012
101-410-1940-44(110 Repairs/Maint Contractual Bldg
629-7639336 Total:
629-7648946 12/24/2012
101-410-1940-44010 Repairs/Maint Contractual Bldg
629-7648946 Total:
629-7648947 12/24/2012
101 -420-2220-44010 Repairs/Maint Bldg
629-7648947 Total:
ARAM 'Total:
Annolot Quantity Pini Date Description Reference
Task Type PO # Close POLine
43.75 0.00 03/05/2013 Linen City Hall No 0000
43.75
43.75 0,00 03/05/2013 Linen City Hall No 0000
43.75
176.81 (1.00 03/05/2013 Monthly Rug Service, Fire Station #1 No 0000
176.81
264.31
GRAPHICR Granitic Resources
44736 12/31/2012 200.28 0.00 03/05/2013 2 Part Carbonless Dept of Inspect. No 0000
101-420-2400-42000 Office Supplies Forms
44736 Total: 200.28
GRAPHICR Total; 200.28
Report "Total: 464.59
AP - To Be Paid Proof List 102128/13 - 1:45 PM)
Page 1
Accounts Payable
To Be Paid Proof List
User: Mike
Printed: 02/28/2013 - 2:32 PM
Batch: 007-02-2013
Invoice # Inv Date
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine
APAMBELL Bell Adam
ICCFEB- 13 02/26/2013 40.91 0.00 03/05/2013 Adam Bell Mileage-ICC Training No 0000
101-410-1320-43310 Mileage
1CCFEB-13 Total: 40.91
ADAM B ELL Total: 40.9 I
AMIEGAL American Legal Publishing Corp
91296 02/140013
101-410-1320-43510 Legal Publishing
91296 Total:
AM LEGAL Total;
.350.00 0.00 03/05/2013 Internet Renewal - 3/3/13 - 3/3/14 No 0000
350.00
350.00
ARAM Ararnark, Inc.
629-76807(19 02/07/2013 24.78 0.00 03/05/2013 Uniforms
101 -430-3 100-441 70 Uniforms
629-7680709 Total.: 24.78
629-7685474 02/14/2013 24.78 0.00 03/05/2013 Uniforms
101-430-3100-44170 Uniforms
629-7685474 Total: 24.78
629-7687305 02/18/2013 178.83 0.00 03/05/2013 Monthly Rug service, Station 2
101-420-2220-44010 Repairs/1Maint 13Idg
629-7687305 Total: 178.83'.
629-7687306 02/180013 43.75 0.00 03/05/2013 City Ball- Mats & Linen Service
101-410-1940-44010 Repairs/Maint Contractual Bldg
629-7687306 Total: 43.75
629-7687307 02/ I 8/2013 176.81 0.00 03/05/2013 Monthly Rug service, Station 1
101_420-2220-44010 Repairs/Maint Bldg
629-7687307 Total: 176,81
629-7690263 02/21/201 3 24.78 (400 03/05/2013 Uniforms
101-4311-3100-44170 Uniforms
629-7690263 Total: 24.78
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Invoice #
Date
ARAM Total:
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
473.73
BATTY!' L. Batteries Plus Woodbury. Corp
32-7(19976 02/20/2013 13.31 0.00 03/05/2013 Door Opener Batteries
101-430-3100-42150 Shop Materials
32-7(59976 Total: 13,31
BATTYPL Total: 13,31
BERTELSO Bertelson's
WO-833193-1 02/18/2013
I 01-410-1320-42000 Office Supplies
WO-833193-1 02/18/2013
101-420-2400-42000 Office Supplies
WO-833193i 02/18/2013
I 01-410-1910-42000 Office Supplies
WO-8331(13-1 02/18/2013
101-410-1520-42000 Office Supplies
WO-833193-1 Total:
BERTELSO Total:
BOYER Boyer Trucks
712070 01/31/2013
I 01-430-3125-44040 Repairs/Maint Eqpt
712070 'rota!:
BOYER Total:
.BRO B ro d art
1-3544 02/11/2013
206-450-5300-42000 Office Supplies
1-3544 rotal:
BRO Total:
353.81 0.00 03/05/2013 Adrnin Supplies
18.18 0,00 03/05/2013 Building Supplies
48.07 0.00 03/05/2013 Planning Supplies
26.99 0.00 03/05/2013 Finance Supplies
447.05
447.05
42.00 0.00 03/05/2013 Spring Bracket 86-1
42.00
42.00
78.00 0.00 03/05/2013 Book Wrapping Supplies
78.00
78.00
CARQUFST Car Quest Auto Parts
2055-282312 02/71/2013 6.65 0.00 03/05/2013 Brake Pads 07-1
I 01-430-310(1-44(14(1 Repairs/Maint Eqpt
2055-282312 0701/2013 25.41 0.00 03/05/2013 Brake & Carb. Cleaner
101-430-3100-42150 Shop Materials
2055-282312 Total: 32.06
CARQUEST Total: 32.06
AP - To Be Paid Proof List (02/28/13 - 2:32 PM)
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Invoice # Inv Pate
Amount Quantity not Date Description Reference Task Type I'O # Close POLine #
CENTURYL CenturyLink
2/19 03/09/2013 120.33 0.00 03/05/2013 Phone Service - Library
706-450-5300-13210 Telephone
2/19 03/09/2013 35,95 0.00 03415/2013 Internet Service - Library
206-450-5300-43250 Internet
2/19 Total: 156.28
CENTURY": Total: 156.28
CORNELL Cornell Mikc
1/3 02/20/20 13 213.40 0.00 03/05/2013 Lodging for FITFOAM
101-420-2220-44370 Conferences & Training
1/3 02/20/2013 96,05 0.00 03/05/2013 Meals
101-420-2220-44370 Conferences & Training
I /3 'Total: 309.45
CORNELL Total: 309.45
CTYB LOOM City of Bloomington
Jan2013 01/31/2013 31.50 0.00 03/05/2013 Lab Bacteria Tests
601-494-9400-42270 Utility System Maintenance
.lan2013 Total: 31.50
CTY B LOON! Total: 31.50
CTYCENTE City of Centerville
8868 02/13/2013 150.50 0.00 03/05/2013 Building lnpsections
I 01-420-2400-43150 Inspector Contract Services
8868 02/13/2013 35.85 0.00 03/05/2013 Mileage
101-420-24(10-43310 !Mileage
8868 Total: 186,35
CTYCENTE Total: 186.35
CTYOAKDA City of Oakdale
201302223562 02/22/2013 196.96 0.00 03/05/2013 Drivers Window on CV I
101-420-2220-44040 Repairs/Main Eqpt
201302223562 Total: 196.96
CTYOAKDA Total: 196.96
CURCU1TW Curcuit Works
5579 02/21i2013 619.88 0.00 03/05/2013 2 UPS Surge and backup for
601-494-9400-42400 Small Tools & Minor Equipment we112&Tower2
5579 Total: 619,88
AP - To Be Paid Proof List (02/28/13 - 2:32 PM 1
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Invoice # Inv Date
Amount Quantity Pint Date Description .Reference Task Type PO # Close POLine #
C RCU1TW 619.88
DEL FA Delta Dental Of M innesola
5062503 02/19/2013 1,326.30 0.00 03/05/2013 March 2013 Dental Coverage
I 0 I -000-0000-21706 Medical Insurance
5062503 Total: 1,326.30
DELTA Total: 1,326.30
FERGUSON Ferguson Waterworks, Inc. 42516
8939-1 01/31/2013
601-494-9400-42300 Water Meters & Supplies
8939-1 Total:
FERGUSON Total:
FIORILLO Fiorillo Megan
CO2/19 (12/19'2013
I 01-4 I 0-1450-43620 Cable Operations
CO2/19 Total:
FIORILLO Total:
2,170,42 0,00 03/05/2013 Meters
2.170.42
2,170.42
55.00 0.00 03/05/2013 Cable Operation-2/19/13 CC Meeting
55.00
55.00
FOCUS Focus Engineering, Inc.
506,507 02/23/2013 2,738.56 0.00 03/05/2013 General
101-410-1930-43030 Engineering Services
506,507 02/23/2013 4,244.00 0.00 03/05/2013 Planning
1 0 1-4 1 0- 1910-43030 Engineering Services
506.507 Total: 6,982,56
508 (12/23/2(113 884.50 0.00 03/05/2013 Building
I 01-420-2400-43(130 Engineering
508 02/23/2(113 1,33(1.43 0.00 03/05/2013 Planning
I -410-1910-43030 Engineering Services
508 (2/23P013 945.00 0,00 03/05/2013 PW
101-430-3100-43030 Engineering Services
508 02/23/2013 516.00 0.00 03/05/2013 Water
601-494-9400-43030 Engineering Services
508 02/23/2013 852.10 0.00 03/05/2013 Sewer Water
602-495-9450-43030 Engineering Services
508 (2030013 1,723,50 0.00 (13/05/2013 Surface Water
603-496-9500-43030 Engineering Services
508 Total: 6,251.53
509 W/237'4113 1,171.32 0.00 03/05/2013 Trans & Traffic System
409-480-8000-43030 Engineering Services
AP - To Be Paid Prof List (02/28/13 - 2:32 PM)
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Invoice # Inv Date
509 (12/23/2013
409-480-8000-43030 Engineering Services
509 0)/230013
409-480-8000-43030 Engineering Services
509 02/23/2013
409-480-8000-43030 Engineering Services
509 02/23/2013
409-480-8000-43030 Engineering Services
509 02/23/2013
4(19-48(1-8(1(10-43(13(1 Engineering Services
509 02v23/7013
409-480-8000-43030 Engineering Services
509 07/23/7013
409-480-8000-43030 Engineering Services
509 Total:
510 02/23/2013
413-480-8000-43030 Engineering Services
510 Total:
511 02/23/2013
420-480-8000-43030 Engineering Services
511 Total:
512 02//3/7013
419-480-8000-43030 Engineering Services
512 Total:
513 02/23/2013
601-494-9400-43030 Engineering Services
513 02/23/2013
409-480-8000-43030 Engineering Services
513 Total:
514 02/23/2013
203_4190-9070-43030 Engineering Services
514 Total:
515 02/23/21313
409-480-8000-43030 Engineering Services
515 Total:
516 02/23/2013
409-480-8000-43030 Engineering Services
516 Total:
517 02/23/2013
601-494-9400-43030 Engineering Services
5 I 7 Total:
FOCUS Total:
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
450.00 0.00 03/05/20 I .3 Street Maintenance
1,720.50 0.00
67.5(1 0.00
926,50 0.00
206.50 0.00
29.50 0.00
588.64 0.00
03/05/2013 Municipal Aid System
03/05/2013 Capital Improvement Planning
03/05/2013 2013 Seal Coat Project
03/05/2013 Trunk highway 36 Corridor Planning
03/05/201_3 MNDot Hilton Trail Interchange
03/05/201.3 State Hwy 5 Traffic mgmt&Safety
Imprciv
5,160.46
147,50 0.00 03/05/2013 Lake clmo Area Village Eng. Support
147.50
265.50 0.00 03/05/2013 10th Street Infrastructure Planning
265.50
112.50 0,00 03/05/2013 Demontreville Highlands Area Street
Impr
112.50
1,353.40 0.00 03/(1512013 Keats Ave Watennain 43%
I ,794.04 0.00 03/05/2013 Keats Ave Waterman' 57%
3,147.44
691.82 0.00 03/05/2013 Lennar 1-94 West Corridor
691.82
1,257,50 0.00 03/05/2013 LE Ave infrastructure 194 to 30th
Street
E257.50
1,283.99 0.00 03/05/2013 Water System Funding Activites
(Deeds)
1,283.99
767.00 0.00 03/05/2013 Supply Well & Pumphouse 4
767,00
26,067.80
Al' - To Be Paid Proof List (02/28/13 - 2:32 PM)
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los Jj,v Pate
Antonin Quantity Prnt Date Description Reference Task Type PO # Close POLine #
FXL FXL, Inc.
Mareh-13 03101/2013 2,000.00 0.00 03/05/2013 Assessment Services No 0000
101-410-1320-43100 Assessing Services
NIareli-13 Total: 2,000.00
FXL Total: 2,000.00
GAR FLICK Gorelick Steel Co, Inc
252669 07/07/2013 115.68 0.00 03/05/2013 Steel for Plow Truck No 0000
101-430-3125-44040 Repairs/Maint Eqpt
252669 Total: 115.68
GARELICK Total: 115.68
GIBSONJU Gibson Judy
y-Q3076
02113/2013
706-450-5300-42000 Office Supplies
y-93076 Total:
GIBSON,11.1 Total:
33.32 0.00 ((3/05/2013 reimursement for cataloging supplies
33.32
33.32
No 0000
GOVTRNG Government Training Services
1186030-5276668 02722/2013 190.00 0.00 03/05/2013 Adam Bell MCFOA Annual Con 2013 No 0000
101-410-1320-44370 Conferences & Training
I 186030-527666g 02/22(2013 190.01.1 0,00 03/0512013 Cathy Bendel MCFOA Annual Con No 0000
101-4 I 0-1520-44370 Conferences & Training 2013
1186030-5276668 Total: 380.00
CrOVTRNO Total: 380.00
GRAINGER Grainger
9060941201 02106/2013
101-420-2220-44010 Repairs/Maint Bldg
P060941201 Total:
GRAINGER Total:
28.70 0.00 03/05/2013 Ice Machine Sanitizcr No 0000
28.70
28.70
GRTSTI LI.. Greater Stillwater Chamber
101878 011310013 685.00 0.00 03/05,2013 Government/School/Institution Ann, NQ 0000
i 01-410-1i 10-44300 !Miscellaneous Memb
101878 01/31/2013 815.00 0.00 03/05;2013 Community Symposium Sponsorship No 0000
101-410-1110-44300 Miscellaneous
101878 Total: 1,500.00
GRTSTILL Total: I ,500.00
AP - To Be Paid Proof List (02/28/13 - 2:32 PM)
Page 6
111,1 niff` Inv Vate
HACH HACH Company
81157881 01/22/2013
60 I -494-9400-42160 Chemicals
81157881 Total;
HACH Total:
HO LIDAYC Holiday Credit Office
feh-I3 02/15/2013
101-420-2220-42 120 Fuel, Oil and Fluids
feb-13 Total:
HOLIDAY(' -Fmk
Amount Qoantity Pint Dale Description .Reference Task TYPe PO # Close POLine
502.21
507.71
502.21
0.00 03/ 5/20 3 Lab Test Supplies
202.91 0,00 03/05/2013 Fuel
202.91
202.91
HP I lewlett-Packard Company
52362960 01/31/2013 138.19 0,00 03/05/2013 Dock Station
101-410-1450-43180 Information Technology/Web
52362960 Total: 138.19
57364852 02/01/20 I 3 366,89 0.00 03/05/2013 Monitor Keyboard/Mouse. Parks Dept
101-450-5200-42400 Small Tools & Minor Equipment (13ocl)
52364852 Total: 366.89
52371905 02/04/2013 944.08 0.00 03/05/2(113 Computer, Parks Dept(iiodlovick)
101-450-5200-42400 Small Tools & Minor Equipment
523719(15 Total: 944.08
52372458 07/04/2013 1,550.51 0.00 03/05/2013 Laptop
101-410-1450-43180 Information Teelinology/Web
52372458 Total: 1,550.51
5)376105 02/(14/2013 708.02 0.00 03/05/2013 Replacement PC for Station 2
1(11-420-2220-42000 Office Supplies
52376105 Total: 708.02
HP Total: 3,707.69
LEAGMN League of MN Cities
180410 07/13/2013
1(.11-410-1110-44370 Conferences & 'Fraining
180410 Total:
LEAGMN Total:
LEOIL Lake [Imo Oil, Inc.
12215 02/06/2013
101-430-3120-42120 Fuel, Oil and Fluids
12215 Total:
12218 02/11/2013
101-430-3120-42120 Fuel. Oil and Fluids
90.00 0.00 03/05/2013 Land Use Basics:Grasping c Ground
Rule
90,00
90.00
2,139.50 0.00 03105/2013 Fuel
2,139.50
1,183.20 0,00 03/0572013 Fuel
AP - To Be Paid Proof List (02/28/13 - 2:32 PM)
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Invoice # Inv Date
Amount Quantity Pint 1/ate Description Reference Task
Type
PO # Close POLine #
12218 Total: 1,183,20
1.3319 02/11/2013 1.525.03 0.00 03/05/2013 Fuel
101-430-3120-42120 Fuel, Oil and Fluids
12219 Total: 1,525,03
12220 02/1 1/20 13 1,933.25 0.00 03/05/2013 Fuel
101-430-312(1-42120 Fuel, Oil and Fluids
12220 Total: 1,93375
LEOIL Total: 0,780.98
Lillie Newspapers hie. Lillie Suburban
Jan - I 3 01/31/2013
101-4 I 0-010-42000 Office Supplies
Jan - 13 01/31/2013
101-410-1320-43510 Legal Publishing
Jan - 13
Lillie `Iota]:
52.80 0.00 03/05/2013 Legal Publication - Ordinace 08-65
26.40 0.00 03/05/2013 Legal Publication - Notice '1.3 Budget
79.20
79.20
No
No
ONO
0000
No 0000
No 0000
LOFF Loftier Companies, Inc.
1526110 02/1 I /201.3 431.31 0.00 03/05/2013 Copy Machines Overage & Base 1/10- No 0000
10 I -410-1940-44040 Repairs/Main t Contractual Eqpt 2/09
1526110 Total: 431.31
LOFF Total: 431.31
MALMO Malmquist Ureg
W179098-'91 01/14/2013 96„38 0.00 03/05/2013 Ordered Replacement Ceilng Fan, Stat No 0000
101-420-2220-44010 Repairs/Mann Bldg 2
WI 79098291 Total: 96.38
1MALN1Q Total: 96.38
MARONEYS Maroney's Sanitation, Inc
466009 02/19/2013 108.32 0,00 03./05/2013 Waste Removal - City Hall No 0000
101-410-1940-43840 Refuse
466009 02/19/2013 47.68 0.00 03/05/2013 Waste Removal - Fire No 0000
101-420-2220-43840 Refuse
466000 02/10/2013 207.82 0.00 03/05/2013 Waste Removal - Public Works No 0000
101-430-3100-43840 Refuse
466009 02/ I 9/2013 207,82 0.00 03/05/2013 Waste Removal - Parks No 0000
101-450-5200-43840 Refuse
466009 02/19(2013 48. l2 0.00 03/05/2013 Waste Removal- Library No 0000
206-450-5300-43840 Refuse
466009 Total: 619.76
AP - To Be Paid proof List (02/28/13 - 2:32 PM)
Page 8
Invoice #
Inv Date Amount Quantity nut Date Description Reference 'Task Type PO # Close POLine #
MARONEYS Total: ()IMO
MARVS Marv's I'rolesssional Tools
257557 02/07/2(113 103.88 0.00 03/05/2013 Digital Truck Air Gauge
101-430-3100-42400 Stnall Tools & Minor Equipment
257557 Total: 103.88
MARVS Total: 103.88
MCCARTHY McCarthy Well Company
24848 02/1 1/2013
601-194-9400-42270 Utility System Maintenance
24848 Total:
MCCARTHY Total:
460.00 0.00 03/05/2013 Well 1 & pump
Perfortnancelinspection
460.00
460.00
ENARDST Menards - Stillwater
13534 02/0712013 41.70 0.00 03/05/2013 Decor' Reins
I 0 1-420-2220-42400 Small Tools & Equipment
12534 02/07/2013 22.96 0.00 03/05/2013 Station Cleaning Reins
101-420-2220-44010 Repairs/Maint Bldg
I 2534 Total: 64.66
ENARDST Total: 64.66
MESABI FI&L Mesabi Corp
86925 07/04/2013 2,769.13 0.00 03/05/2013 Plow Blades
101-430-3125-44040 Repairs/Maint Eqpt
86925 Total: 2,769.13
MI/SABI Total: 2,769.13
MNDOH MN Department of Health
2/22 02,22/2013 1,508.00
601-494-9400-43820 Water Utility
2/22 Total: 1,508.00
MNDOH Total: 1,508.00
0.00 03/05/2013 1st Quarter Water Supply Connection
Fee
MSFCB MN Fire Service Cert. Board
1 727 02/12/2013 75.00 0.00 03/05/2013 Instructor 1 Test
101-420-2220-44370 Conferences & Training
(727 Total: 75.00
AP - To Be Paid Proof List (02./28/13 - 2:32 PM )
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Invoice fl Iiiv Dale
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine fi
MSFCB Total: 75.00
NAM ERICA North American Salt Company
70934066 02414;2013 2,119.64 0.00 03/05/2013 Road Salt No 0000
101-430-3 I 25-42290 Sand/Salt
70934066 Total: 2,119.64
70934826 02/04/2013 11,381,44 0.00 03/05/2013 Road Salt No 0(100
I 01-430-3125-4229(1 Sand/Salt
70934826 Total: 11,381.44
70940660 02/12/2013 2,256.77 0.00 03/05/2013 Road Salt No 0000
101-430-3125-42290 Sand/Salt
7(194 T 431; 7.256.77
7094321 8 02/14/2013 7,492.33 0.00 03/05/2013 Road Salt No 0000
101 -430-3 I ')5-42290 SandiSalt
70943218 Total: 7,492.33
70944(151 07/12/2013 3,673.86 0.00 03/05/2013 Road Salt No 0000
101-430-3125-42290 Sand/Salt
70944051 Total: 3,673.86
NAMERICA Total: 26,924.04
NO RTHT00 Blue Tarp Financial
561019070 02/21/2013 26.77 0.00 03/0572013 Plow Guide Kit 00-1 No 0000
101-430-3120-4221(1 Equipment Parts
561019070 -local: 26.77
NORTIF100 "total: 26.77
PINKY Pinky's Sewer Service, Inc.
2/1 02/01/2013 I 00.00 0.00 03/05/2013 Septic Service - Lib No 0000
206-450-5300-44010 Repairs/Maint Bldg
2/1 Total: 100.00
PINKY Total: 100.00
PLUNKETT Plunkett's Pest Control
3557163 01/06/2013 104.98 0,00 03/05/2013 Pest Control Service-34852 Upper 33rd - No 0000
101-410-1940-44010 Repairs/Maint Contractual Bldg st
3557163 Total: 104.9S
PLUNKETh Total: 104.98
RIVERPRT River Valley Printing
13505 02/15i2013 216.41 0.00 03/05/2013 Forms and 2 -part paper No 0000
I 01-420-2220-42000 Office Supplies
AP - To I3e Paid proof List (02/28/13 - 2:32 PM)
Page I 0
In Date
Amount Qttantity Putt Date Description Reference Task Type PC) II Close POLine
13505 Total: 216,41
RIVERPRT Total: 216.41
S&T S&T 0 Lice Products, Inc,
0 I 006234 01/08/2013 58.51 0.00 03/05/2013 Planning commission name plates
101-410-1910-42000 Office Supplies
01 P06234 Total: 58.51
S&T Total: 58.51
SI II SDI International
1)00926370 01/31/2013 258.17 0.00 03/05/2013 Comp Software, Parks
101-450-5200-42400 Small Tools & Minor Equipment Dept( Bodloviek )
b000926370 Total: 258.17
SIII Total: 258.17
'FKDA TKDA,
002013000127 02/04/2013 14.430.51 0.00 03/05/2013 Keats MSA Street (57%)
409-480-8000-43030 Engineering Services
002013000127 0 ?/04/2013 10,886,18 0,00 (13/05/2013 Keats MSA Street (43%)
601-494-940-43030 Engineering Services
002013001 2 7 Total: 25,316.69
TKDA Total: 25,316.69
TRKUTI Truck Utilities Inc.
249755 02/05/2013 90.84 0.00 03/05/2013 Snow Deflector Front Plow 12-1
101-430-3120-42210 Equipment Parts
249755 Total: 90.84
TRKUT1 Total: 90.84
WATERCON Water Conservation Svs Inc.
3754 02/70/2013 274.08 0.0(1 03/05/2013 Water Main Break Location: 3585
601-494-9400-44300 Miscellaneous Laverne
3754 Total: 274.08
WATERCON Total: 274.08
XCEL Xcel Energy
51-4572945-7 (12/25/2013 32.98 0.00 03/05/2013 Street Lights - 3014 Jamley
101-430-3160-43810 Street Lighting
51-4572945-7 Total: 32.98
AP - To Be Paid Proof List (02:28/13 - 2:32 PM)
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limlice ft
.1t1V Date
NCEL Total:
YALENIEU11 Yale Mechanical
136278 02715/2013
I 01-430-311.10-440 I Repairs,Alaint Bldg
136278 Total:
136782 (12/15/2(.113
1(11420-2220-44010 Repairs/Maint Bldg
136782 Total:
YALEM MI Total:
Report 'Iola]:
AP - To Be Paid Proof List (02/28/13 - 2:32 PM)
Amount Qoanlity Pint Date Description .Referenee 'I'ask rirype PO # Close POIAne
32.98
550.85
550.85
1,407.01
1,407.01
1,957.86
109,507.14
0,00 03/05/2013 Heater Repair -Pole Shed 4259 Jamaca
((.00 03/05/2013 repairs to AFI-1, Noisy Blower ES I
No
No
0000
000(1
Page 12
TiE CITY. (.)F7
AKE FLNIO
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
RESOLUTION
03/05/2013
6
AGENDA ITEM: Keats MSA Street & Trunk Watermain Improvements — Resolution 2013-
15 Approving Plans & Specifications & Ordering Advertisement for Bids
Jack Griffin, City Engineer
Dean A. Zuleger, City Administrator
SUBMITTED BY:
THROUGH:
REVIEWED BY:
Ryan Stempski, Assistant City Engineer
Adam Bell, City Clerk
Cathy Bendel, Finance Director
SUMMARY AND ACTION REOUESTED.: The city council is respectfully requested to
consider adopting Resolution 2013-15 approving the plans and specifications and ordering the
advertisement for bids for the Keats MSA Street and Trunk Watermain Improvements.
STAFF REPORT AND BACKGROUND INFORMTATION: The Plans and Specifications
have been completed for the Keats MSA Street and Trunk Watermain Improvements. The
improvements include:
• The street reconstruction of Keats Avenue North as an Urban Section Road meeting state
aid standards at 32 feet from back of curb to back of curb with concrete curb and gutter.
The estimated Total Project Cost from the Feasibility Report was S1,297,000. The
Engineer's post -design estimated Total Project Cost is $1,353,000 with the contingency
being reduced from 10% down to 5%.
The installation of a 12-inch or 16-inch diameter Trunk Watermain pipe connecting the
existing watermain lines in the Tapestry development and Rock Point Church. The Plans
and Specifications have incorporated an alternate bid option to receive bids for both 12-
inch and 16-inch waterrnain pipe. This will allow the city to award the alternate
providing the most favorable cost/benefit to the city. The estimated Total Project Cost
from the Feasibility Report was $1,028,000. The Engineer's post -design estimated Total
Project Cost is $970,000 with the contingency being reduced from 10% down to 5%.
In addition to the improvements recommended in the feasibility report, water quality
improvements were incorporated to the project to address VBWD permit requirements.
The water quality improvements consist of six shallow infiltration basins located within
the existing road right-of-way. These basins serve to maximize the storm water
infiltration capabilities along the corridor given the slope and soil characteristics. The
basins approximate 50-feet in length by 4-feet wide and have a maximum depth of 6-
inches. They are intended to capture storm water runoff for water quality treatment
purposes (infiltration) and are designed to drain dry within 48-hours of a rain event. The
added costs for the infiltration basins are included in the MSA Street costs,
A Feasibility Report for these improvements was initiated by the City Council on December 6,
2011. The report was presented to the council at the February 8, 2012 council meeting and at a
February 28, 2012 workshop. On March 6, 2012, the council accepted the report and the
improvement hearing was called. On October 2, 2012 the Improvement Hearing was held and the
council authorized the preparation of Plans and Specifications and Ordered the improvement by
a 4/5th Vote (council initiated improvements). Finally, on December 11, 2012 a workshop was
conducted to review the assessment policy in regards to the proposed trunk watennain lateral
benefit assessment.
FUNDING: This project will be partially financed through special assessments. The Lake Elmo
City Council adopted an assessment policy, dated November 16, 2010. The proposed
assessments for this project are consistent with this assessment policy. The project will be funded
using special assessments as well as lateral benefit charges, Municipal State Aid Funds, DEED
Water System Grant Funds, and Water Enterprise Funds.
For the Street Improvements of Keats Avenue North, the project can be primarily funded using
the city's municipal state aid construction funds. In addition, there are 22 properties that are
proposed to be specially assessed with an estimated unit assessment amount of $3,400. The City
cost share for use of state aid funds is therefore $1,278,200.
The trunk watennain improvement project is being installed as a part of the community wide
integrated water system. Therefore, the watermain extension project will be primarily funded
using the city's $1.0 million DEED water system grant with matching funds from the city's
Water Enterprise Fund. These funds must be expended prior to December 31, 2014. Similar to a
collector street improvement project, a local benefit will be realized by the properties adjacent to
the trunk watermain line. Council has directed that a water lateral benefit assessment be levied in
the amount of $2,900 to those 22 properties, with an additional water lateral benefit charge of
$2,900 to be deferred until those properties connect to city water.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Resolution 2013-15, thereby approving the plans and specifications and
ordering the advertisement for bids for the Keats MSA Street and Trunk Watermain
Improvements.
ATTACHMENTS:
1. Resolution No, 2013-15
2. Proposed Project Schedule
2
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-15
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS FOR THE
KEATS MSA STREET AND TRUNK WATERMAIN IMPROVEMENTS
WHEREAS, pursuant a resolution passed by the City Council on the 2nd day of October,
2012, the city engineer, together with TKDA has prepared plans and specifications for the Keats
MSA Street and Trunk Waten-nain Improvements and has presented such plans and
specifications to the council for approval; and
NOW, THEREFORE, BE IT RESOLVED,
Such plans and specifications, a copy of which is on file at Lake Elmo City Hall and
made a part hereof, are hereby approved.
The City Clerk shall prepare and cause to be inserted in the official paper and in Finance
& Commerce an advertisement for bids upon the making of such improvements under
such approved plans and specifications. The advertisement shall be published for at least
21 days, shall specify the work to be done, and shall state that sealed bids provided to the
City Clerk prior to the specified bid date and time and accompanied by a bid bond or
cashier's check made payable to the City of Lake Elmo in an amount not less than 5% of
the amount of such bid will be considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MARCH,
2013.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(Seal)
ATTEST:
Adam Bell
City Clerk
Resolution No. 2013-15
PROJECT SCHEDULE
�&J��|&|����Pd�� inc.
|nC.
Cara Geheren P.E.
Jack Griffin, P.E.
Ryan Stempsk, P.E.
Chad bakson,P.E.
Project Title. Keats K4SAStreet and Trunk VVaterrnoin Improvements
Client- City ofLake Brno
Project No.: 2012l29
Date: February 26, 2013
651.3004261
651.300.4264
651.300.4267
651.300.4283
October ]-2OlZ Improvement Hearing. Council authorizes the preparation ofPlans and
Specifications.
November 7,2OlZ Council approves selection ofEngineering Consultant for design services.
December Il, 2012 Workshop on TrunkVVaternnain Lateral Benefit Assessments.
March 5,2OIS City Engineer presents Plans and Specifications for Council approval,
April 9,ZOl3 Receive Contractor Bids,
April 16, I013 City Council accepts bids and awards Contract.
May27, 2013 Issue Notice to Proceed. Contractor begins Work.
October l8,201] Substantial Completion date for Work [includes paving and restoration],
November l5,ZOl3 Final Completion date for Work [including all punch list itenls].
*The above schedule /scontingent upon V0W0Permit Approval received onMarch 24.
THE CITY OF
LA N E FLMO
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
ORDINANCE
03/05/2013
7
AGENDA ITEM: Consideration of Amendments to Article ] 0 of the Zoning Ordinance —
Urban Residential Districts
SUBMITTED BY: Kyle Klatt, Planning Director
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Planning Commission
Nick M. Johnson, City Planner
SUMMARY AND ACTION REQUESTED:
The City Council is being asked to consider text amendments to the recently adopted Zoning
Ordinance update for urban residential districts. Specifically, Staff and the Planning Commission
are recommending that certain provisions pertaining to lot dimension and setback requirements
as listed in Table 10-2 in Section 154.452 be revised as follows:
• Reducing the minimum lot width required for single family homes in LDR (Low Density
Residential) districts from 70 feet to 60 feet.
• Reducing the minimum lot width required for single family homes in MDR (Medium
Density Residential) districts from 60 feet to 50 feet.
• Amending the required interior side yard setbacks from 8 feet to 10 feet for principal
buildings and 5 feet for attached garages and accessory buildings.
• Adding a new notation for side yard setbacks to specify that any building that is setback
less than 7 feet from a side lot line may not have encroachments that extend any more
than two feet into the required setback.
The proposed amendments have been drafted primarily to provide for additional flexibility in the
City's urban residential districts and to make smaller, narrower lots a more viable option for
potential builders. As new development concepts are being considered for planned residential
areas, Staff is continuing to encourage developers to cluster housing as much as possible in order
to incorporate larger open space into these developments.
The recommended motion to act on this request is as follows:
"Move to approve Ordinance 08-071 amending Section154.452 of the Zoning Ordinance
concerning the urban residential district standards"
BACKGROUNDINFORMATION:
In preparation for the amendments that are being proposed, Staff reviewed several other zoning
ordinances from developing communities and found that many have gone to narrower side yard
setbacks or are following the standards being recommended by Staff for garages and principal
structures. The attached ordinance represents a small subsection of Article 10 from the Zoning
Ordinance, and only those pages with revisions are attached. Staff is able to provide a copy of
the entire residential zoning regulations to City Council members upon request.
PLANNINGCOMMISSION REPORT:
The Planning Commission reviewed the proposed residential district amendments at its February
25, 2013 meeting and conducted a public hearing on the draft revisions at this time. No public
comments were received concerning the changes. The Commission generally discussed the
following issues associated with the draft ordinance:
The Commission questioned whether or not variances could be used in cases where
reduced setbacks were requested by a developer. It was noted that a variance could be
used, but that it might be difficult to meet the variance standards at the time of platting.
• It was noted that the proposed changes would not have an impact on any existing
residential neighborhoods and would only apply to the new urban residential districts.
• Staff clarified that developers would still need to meet the density requirements of the
Comprehensive Plan even with a reduction in specific lot dimensional requirements.
The Planning Commission adopted a motion to recommend approval of the proposed
amendments as drafted.
PLANNING COMMISSION RECOMMENDATION:
Based upon the above background information, Staff report and Planning Commission
recommendation, it is recommended that the City Council approve text amendments to the
Zoning Ordinance update for the urban residential districts by undertaking the following action:
"Move to approve Ordinance 08-071 amending Section 154.452 ofthe Zoning Ordinance
concerning the urban residential district standards"
ATTAC}IMENTS:
1, Ordinance 08-071 Urban Residential District Amendments
SUGGESTED ORDER OF BUSINESS:
Introduction of Item City Administrator
Report/Presentation Planning Director
Questions from Council to Staff ......... ....... ..... . ..... ....... Mayor Facilitates
Public Input, if Appropriate .................. ........... ........... Mayor Facilitates
Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
2
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-071
AN ORDINANCE TO AMEND THE ZONING ORDINANCE CONCERNING URBAN
RESIDENTIAL DISTRICT STANDARDS
Section 1. The City Council of the City of Lake Elmo hereby ordains that Chapter 154:
Zoning Code, of the City Code is hereby amended in the following manner:
5154.452 Lot dimensions and building bulk requirements.
Lot area and setback requirements shall be as specified in Table 10-2, Lot Dimension and Setback
Requirements.
Table 10-2: Lot Dimension and Setback Requirements, Residential Districts
LDR MDR HDR
Minimum Lot Area (sq. ft.)
Single Family Detached Dwelling 8,000 7,000 5,000
Two -Family Dwelling (per unit) a 5,000 4,000 3,000
Single -Family Attached (per unit) b - 4,000 2,500
Multi -Family Dwelling (per unit) 4,000 1,800
Secondary Dwelling see
Live -Work Unit 3,600
Congregate Housing -
Manufactured Home Park ,..-?,E.-.7'
Minimum Lot Width (feet)
Single Family Detached Dwelling 60 50 50
Two -Family Dwelling (per unit) a 35 30 20
Single -Family Attached (per unit)b - 25 20
Multi -Family Dwelling (per building) - 75 60
Live -Work Unit 25
Maximum Height (feet) 35 35 50
Maximum Impervious Coverage 40% 50% 75%
Minimum Building Setbacks (feet)
Front Yard 25c 25c 20`
Interior Side Yard e
Principal Buildings1; 10 10 104-
--- -------'----'--------'----'—Tnn'
or��emxxy�rm1uns� 5 5 ..
�
--� --------'-------------'-------�5--- �5
Notes to Urban Residential Districts Table
a. Common open space areas may be used in the determining whether or not the minimum lot
areas within m development are met, when provided as part ofan overall development plan.
b. Twn'fomi(y units may be side'by'sNewith a party wall between them ("twin") or located on
separate floors in a building on a single lot (''duplex''). The per -unit measurements in this table
apply to "tvvn" units, whether on asingle tot orseparate iots. The standards for single-family
detached dwelling shall apply toa ^^dup(ex" containing two verticaiiy-separated units on u
single tot.
c. In the case ofsingle-family attached dwellings that are not situated on individual lots,
minimum tot size shalt be applied to each unit as u measure of density; i.e. 1 unit per2,5OO
square feet. This standard isalso used for multifamily dwellings.
d. Single Family Dwellings (both attached and detached) and Two -Family Dwellings may use the
side yard setbacks within MDR zoning districts.
e. |nablock where the majority of the block face has been developed with the same orsimilar
setbacks, the front setback for the remaining lots on that block face shalt fall within the range
established bvthe existing setbacks.
[ In situations where a garage or accessory building is set back less than 7feet from a side
property line, the maximum permitted encroachment for anything attached to said building
(including eaves ' overhangs, steps, chimneys, and other appurtenances as described in Section
154.081) will be two (2) feet.
g.
Side yards setbacks shalt apply no the ends of attached ortwm-fmmik/dwellings.
h. Corner properties: The side faqade of a corner building adjoining a public street shalt maintain
the front setback of the adjacent property fronting upon the same public street. or the
required front yard setback, whichever isless. |fnostructure exists onthe adjacent property,
the setback shall be as shown in the table.
Section 2, Adoption l0mow, This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of thcK�of Lake Elmo.
m
This Ordinance No.0Q�7l w����oo�u5day of March 20\],byovote o
Nays.
Mayor Mike Pearson
ATTEST:
Adam Bell
City Clerk
This Ordinance No. 08'O7lwas published on the day of '20l3.
THE Cl uF
'E FLMO
1,72 37,k
DATE:
CONSENT
ITEM #:
MOTION
03/05/2013
AGENDA ITEM: Approval of Contract with ISGMN for $28,800 for the Completion of the
2013 City of Lake Elmo Park Survey
SUBMITTED BY: Dean Zuleger, City Administrator
THROUGH: Mike Pearson, Mayor
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: To ratify the Lake Elmo Park Commission's
award of a $28,800 contract to ISGMN for the purpose of conducting a comprehensive park
survey. The Park Commission authorizes that the survey be funded via the Parkland Dedication
Fund.
BACKGROUND INFORMATION: The City of Lake Elmo has 17 parks and open space
areas within its jurisdictional boundaries, but no clear cut understanding on how these areas are
utilized by residents or visitors to the community. In particular the Park Commission oversees
one flagship, park (Sunfish Lake), (5) full service parks, (2) heavily used ball diamond based
parks, and ten neighborhood / open space areas throughout the community. In addition, the
community is home to the popular Lake Elmo Park Reserve (Washington County) and the
privately held Tartan Park recreational area. The Park Commission has in excess of $900,000 of
Parkland Dedication funds to expend on park improvements, capital purchases, and trail
enhancements over the next five years. The Park Commission decided in the fall of 2012 to
conduct a park survey to determine how taxpayers would like the lake Elmo Park system
improved.
STAFF REPORT: At the request of the Park Commission, the City of Lake Elmo prepared an
RFP for a Park Survey to be completed. After proposal review, the staff recommended that
ISGMN (see attached proposal) seemed to be the most suitable firm to conduct the survey from
both a qualitative and cost-effective need. The Park Commission voted unanimously to award the
contract to ISGMN to conduct a statistically -significant, low margin of error phone survey of
500 Lake Elmo residents to determine how best to spend the $900,000+ of Parkland Dedication
funds. The cost of the survey will be $28,800. The survey will be guided by a sub -committee of
the Park Commission led by Chairman Shane Weis.
-- page
City Council Meeting [Consent Agenda Item
March 51), 2013
RECOMMENDATION:
Based on the action of the Park Commission, that Council is requested to take the following
action:
M/S/P To approve the contract with ISGMN for $28,800 for the Completion of the
2013 City of Lake Elmo Park Survey.
SUGGESTED ORDER OF pustivss..
Introduction of Item City Administrator
Report/Presentation ...... . ........ . ........ . ..... City Administrator
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate ........... ........... ..... . ................ Mayor Facilitates
Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
— page 2 —
The City of Lake Elmo: Parks and Recreation Study
February 7, 2013
Prepared for:
Dean Zuleger, Administrator
City of Lake Elmo
3800 Laverne Ave. N.
Lake Elmo MN, 55042
dzuleger@lakeelmo.org
651.233.5401
Prepared by:
Maureen Reynosa-Braak
VP, ISG
2626 E. 82" St, Suite 200
Bloomington, MN 55425
zfeinstein@isgmn.com
952.277.0163
Table of Contents
About ISG 3
Statement of Qualification 4
Organizational Profile 5
Project History 6-7
References 8
Statement of Work 9-11
Estimated Fees 12
Additional Information 13
Terms and Agreement 14
2
4bOUf|SG
Information Specialists Group (ISG) is an iodependenfly-owned,fuU-semice market research
firm based in the Twin Cities, Founded in 7990 by the current president Robert McGarry Jr.,
the firm began with a specialization in data collection. Since then, the company has grown
steadily by fostering strong client relationships based on credibility, expertise and trust.
Responding to ongoing client demand, |3G has developed full -service capabilities over time -
recruiting an exceptional team of research professionals with diverse professional experience
and a oornnnon commitment to providing outstanding client service. Today|SG maintains
leadership position in data collection capability, but also offers a complete range of research
services and strategic consultation - delivering turnkey solutions for a broad base of clientele
across awide variety ofindustries,
The |5G philosophy is simple - who we are and who we can become is defined by the level of
success we can help our clients achieve, Whether they're in for -profit or non-profif
organizations, public or private sector, we are committed to helping our clients:
Navigate their complex and dynamically changing marketplaces with greater ease, clarity
and confidence,
Discover more about and get closer to the people and information that hold the keys to
their business survival and growth potential,
Learn where the strengths in their current business model lie and where fofocus on
change.
Develop products, services and relationships based on customer insight,
- Establish and sustain competitive advantage,
Realize efficiencies in process, operations, development and communication,
Our approach requires strategic eva/uation ofclient issues and objectives, clearly defining
needs and integrating the appropriate mix of quantitative and qualitative methodologies to
ensure optimal outcomes that consistently exceed expectations.
VVeare committed toprogressive innovation in practice 6vexpanding onservice capabilities as
new research means and methods emerge. In addition, weare continually building on our
infrastructure with resources such as our full-time call center, data collection facility and opt -in
research panels - allowing us to provide a level of project efficiency and quality control that
other firms cannot match,
As a team, we look forward to the opportunity to bring these qualities to your project and to
your organization,
Statement of Qualification
Over the years, |5G has earned the business and loyalty of numerous public sector and non-
profit clients, }nduding�
Barbara Schneider Foundation
Governor's Council onDevelopmental Disabilities
League ofMinnesota Cities
Metropolitan Council
Minneapolis Department of Public Health and Family Support
Minnesota Department ofHealth
Minnesota Department of Transportation
- Minnesota Society of Certified Public Accountants
- Minnesota Schubert Performing Arts Center (now Cowles Center for Dance and
Performing Arts)
- New Hampshire Department ofHealth and Human Services
Olmsted County
Ramsey County
- Three Rivers Parks District
Twin Cities Diversify in Practice
UCare
- University of Minnesota
University nfNew Hampshire
Washington County
Our call center isequipped with 45 stations and a survey administration capability to complete
overl,ODO surveys per day, Last year, our company surveyed overlOO.0OO people across the
US on behalf of65 different client organizations. Sizes ofour survey projects have ranged from
less than 100cornp|efes required to more than l5'000.
To ensure that all populations are represented in the survey, bilingual interviewers are available
to administer phone interviews,
|SG is a member ofThe Marketing Research Association (k4RA). The American Marketing
Association (AMA) and the American Association for Public [)pinion Research /AAPDRL
|SG uses the following software resources for managing surveys and for constructing and
managing databases:
VVinCati
C|3
S5|
Sensus
Access
Excel
SP33
4
OrgarliZ@f\or)a( Profile
Lead Consultant: Zachary Feinsfe/n,Director ofQuantitative Research
Zach Feinstein has had over l5years of experience working in the Marketing Scienoes, serving
clients across a broad range of industries Prior to joining |SG. Zach held leadership roles for
companies such as Hall &Partners, Nie|sen/BASESend Harris Interactive. Hehas a highly
consultative and collaborative approach to client service, leveraging prior teaching experience to
simplify complex concepts and help clients understand the value ofincorporating advanced
ana|yfics into their studies. Zach brings specialized expertise at prescribing and applying
methodologies pertaining to xegrnonfafion, path analyses, conjoint analyses, and various forms
of both stated and statistical importances. Zach has an ABD PhD in psychometrics from the
University of Minnesota and a B.A. in psychology from Kent State Honors College. Zach will
lead the sampling and study design, data analysis -and reporting,
Lead Consultant: Maureen Reynosa-Bnaak, Vice President
Maureen leads the consulting practice at |SGwifh extensive experience in the design and
fulfillment of primary and secondary studies across a variety of B-tp-B. B-to-[, for-profitand
non-profit organizations, Her studies cover the gamut from brand' new market and product
development research fovoice, ofcustomer, advertising testing and vvebsite usability testing,
Over the years Maureen has developed a strong specialization in public sector -related research,
conducting numerous studies that have led tothe successful development ofnew products,
service offerings, communication strategies and market expansions, She graduated from the
College of St, Catherine with a B.A./n information management and communication, Maureen
will contribute tpthe study design, project oversight, analysis and reporting,
Project Team Members
OaneUeGorna.Sr. Account Manager (Project Management)
Darren AUck, Operations Manager (Recruitment and Data Collection Oversight)
Call Center Staff (Participant Recruitment and Telephone Survey Fulfillment)
Project History
Metropolitan Cound|-Twin Cities Regional Parks Survey
(SG designed and fulfilled a research study to help the [My of Saint Paul Division of Parks and
Recreation achieve a statistically valid public opinion survey of City Park Services. The
methodology used to reach desired populations was a mixed -mode survey, using telephone
and nnal The primary objective of the study was fo help the client evaluate public opinion for
three separate demographics: the Saint Paul demographic, the metro area demographic, and
the state demographic, Additional objectives included:
Identify perceptions and opinions of services offered bySaint Paul Parks and
Recreation.
Identify important factors in people's decisions about where they spend their leisure
tirne�
- Measure the public's perception about the availability ofleisure activities in their area,
Measure the use of specified facilities and opportunity amongst various demographics
and places of residence.
Measure interest in future projects,
Understand the public's preference toward appropriation offunds.
Three Rivers Park District VVebsi1m Development Testing
Prior to joining |SG, Maureen Reynosa-Bnaak designed and conducted a study to test creative
concepts and usability ofa new Three Rivers Park District wobsitewith heavy park user
segments. The purpose of the research was to prioritize service positioning and messaging and
to streamline navigation toimprove awareness and utilization ofpaid park services and events.
Focus groups were held totest creative, and usability testing was achieved through one-on-one
tests. The research demonstrated a number ofopportunities to improve creative concepts,
ultimately combining aspects from five concepts into one hybrid approach. Park users provided
great direction toward addition and elimination of web pagos, and helped refine the content to
be more relevant to their needs and site use, Participents also identified many ways fo improve
navigation and streamline event registration and payment processes.
Susan OeSinnone - Olmsted County Attitudinal Tracking Study
|3Gvvas asked to provide a bid for an attitudinal tracking study in Olmsted County (one wave
pre/one wave post) to determine the effect of the media campaign/program that was designed
to increase the percentage ofpeople in those communities who believe that "eating healthy
foods and increasing physical activity are important health issues requiring community action,"
The study incorporated questions to elicit attitudes and behaviors toward outdoor activity, sense
ofsafety and opinions about available resources /n the community,
Clarity Cowenda|e Fury - Metro Transit Rider Survey
C|ahtyCoverda|e Fury, on behalf of Metro Transit contracted |SG to design and conduct the bi-
annual survey of current riders in order to identify commuter perceptions, attitudes and
behaviors and measure how those may change over time, To reach desired demographics,
paper surveys were provided to bus drivery. light rail and NorthsfarMetro Transit employees for
rider distribution. Mail surveys were also sent. Study objectives included:
Measure the system -wide Metro Transit customer service and satisfaction levels.
- Capture data from the three audiences: bus, light rail, and Northstar riders, to gauge
usage patterns and commuter bmhavior, what triggered public transit usage, and collect
specific lifestyle/personality metrics,
6
Measure usage ofvarious forms of public transportation and potential for change.
Connpena current year data against previous performance to gain insight on oornnnufmr
trends and changes,
Identify opportunities for marketing communication to impact perceptions and behavior,
Minneapolis [)opt. of Public Health and Farnik/Suppo,f— Minneapolis Nutrition 3umey,
The 2008 Minneapolis Nutrition (}pinion Survey was led by Rob Deves and administered by
|SG for the Minneapolis Department of Public Health and Family Support, The purpose of the
study was fo provide guidance for the city health department by understanding residents'
opinions about food labeling in restaurants. Of the approximately 1,700 households called, 600
oornp|ofed interviewe, providing an estimated response rate (AAPOR RR3) of 31 percent, Fewer
than 3DOhouseholds refused the survey, providing a cooperation rate (AAPOR COOP5) ofO7
percent. Weighting was accomplished using sample ba|ancing, a special iterative sample
weighting program that simultaneously balances the distributions of all variables.
Metropolitan Council —Annua| Residents Survey
The Metropolitan Council has contracted |S(S to administer their annual survey of metro area
residents since 2DD6.The survey isdesigned toobjectively measure metro residents concerns
and attitudes, The survey is administered to a random sample of approximately 1.500 residents
in the seven county metropolitan area. Since Z009the survey has included acell phone
sample as well address -based sampling (ABS). The study design is a mixed rnmd*
methodology and the sample is stratified to provide balanced numbers in four geographic
sectors, The survey isadministered in English and Spanish. Survey results have a margin of
error of plus or minus three percent
UCany—Medicare Benefits Research inWestern Wisconsin
|SG designed and fulfilled a quantitative survey for UCare to support development ofa new
product UCarefor Seniors, in the Western Wisconsin market. \SGconduc+ed 668to|ephone
interviews with individuals residing in 26 western Wisconsin counties who were Medicare eligible
or becoming Medicare eligible inthe coming lZ months, Those participating in the phone
survey were also invited to participate in an online survey. Of the 668 respondents that
participated by phone, 496 also completed and online survey that included a conjoint exercise,
Conjoint analysis was used to measure price sensitivity and preference for benefit levels, The
study goals included:
Evaluate price sensitivity of four UCane plans offered under the UCare for Seniors (UFS)
umbrella and identify major consumer decision -making factors.
identify the most attractive benefits in the four UFS plans.
- Evaluate if preference is driven by plan design, price point, orphysician network
so|ection.
Understand demographic differences in UCare members as compared to major
competitors.
7
Client References
Rob Rankin
Vice President, Director ofBrand Development
C|arifyCoverda/e Fury (Contracted (SGfor two Metropolitan Council rider studies
120 S. b"St.
Minneapolis, MN
6712,359�4389
ran kin@-ccf-idea s.corn
Mary Elizabeth Berglund
Environmental Health Supervisor, Community Involvement Unit at Ramsey County
65lZ66]l25
nnaryeUzabeth.berg|und@oo.rennney.rnn,us
Libby Starling
Manager of Regional Policy and Research
Metropolitan Council
39ORobert Street North
Saint Paul, MN 55101
651,602]135
|ibbv.sfar|ing@-nnetc.otaf*.rnn.us
Robert Daves
Principal - Daves and Associates
PastPresident- The American Association for Public Opinion Research (AAP(]R)
S412 Hampshire Drive
Minneapolis MN554l9
61271[}.2626
robdaves0lyahoo.00nn
Statement of Work
The City of Lake Elmo has requested a proposal to conduct research that will provide them with
a better understanding of current park usage and opportunities for increasing park usage.
This proposal outlines the recommended research approach, specific activities and associated
corts�
Research Objectives
- Measure current usage of parks, open spaces and trails.
- Identify unmet needs of residents as they relate to the park eyn+enn,
- Identify key barriorsto using the park system,
- Assess the appeal of existing services as well as any expanded services or ideas that
may beunder consideration.
Recommended Approach
Quantitative Telephone Survey
|Srecommends (� i 5-rninutefe|ephone survey of5OO Lake Bnno residents. The project is
expected to take 4-8 weeks to complete.
Specific Activities and Deliverables
Planning
Planning involves an initial kick-offsessionbetween |3G and The City of Lake Bnno park survey
subcommittee, where mutual expectations and responsibilities will be agreed upon with project
timeline and key milestones defined. |SGvviU provide the team with a project schedule after the
kick-off meeting, The City of Lake Elmo team will also provide |SGwith any relevant research
conducted to date that would help inform the study development. |5G assumes one meeting
for the kick-off and periodic conference calls for status updates and design collaboration.
Study Design
|SGvviU design the study, including the recruitment sc/eenerand survey instrument, with
feedback and approval from the City of Lake E|nnofearn, This estimate assumes that the survey
would include two open-ended questions,
Recruitment
The survey will be conducted via telephone using purchased sample. |SG has an in-house,
experienced interviewing team who will conduct the survey and collect the data.
ISG assumes the sample to be The City of Lake Elmo general population of adults age 18 and
over, Additional screening requirements may impact recruit complexity and subsequently
increase costs, ISG will provide a revised bid if there are substantial changes to requirements,
Fielding the Study
|3G will program the survey and conduct telephone interviews, Individuals will be screened
through aseries ofqualifying criteria questions,
9
Analysis and Reporting (Optional)
The City of Lake Elmo has stated that only a data set is required as a deliverable, However. |SG
is including the option of analysis and reporting in this estimate, If this service is selected, !SG
will analyze the data and create a comprehensive report The report will include key findings
and actionable recornnoendations, as well as tables and graphs of detailed findings.
Presentation (Optional)
If analysis and reporting is selected, |3(5 will meet with members of the project team to present
findings' discuss implications and answer any questions,
Deliverables:
Scnooner(Micnosof Word).
Survey instrument (Microsoft VVnrd),
- Data set and one banner (Microsoft ExceU
' Repod(OpMona|— PowerPo\nt),
- Presentation of findings and recommendations (Optional — abbreviated PowerPoinH,
10
Estimated Fees*
The following table describes activities, expenses and timeline associated with the proposed
research. The approach and associated costs may be modified as deemed appropriate by the
City of Lake Elmo and ISG upon further discussion of project expectations and budget
requirements.
Research Activities and Fees
Total Cost
for
15.minute
Survey
- Planning (5500)
Scre-ener development (5400,,)
Sample ($1,;)00) S21,050
- Survey development C.,--,4,500) (dzitTi '7-„eT
Program survey ($750) deliverable)
Telephone Conducting interview -.b0C..) 0 $ 24/per ;S12,000) -
Survey - Data set with one banner ($1:20r3)
n=500 r,:i)tioni analsis and reportingset, full
.Ac,..:ount management '-,;'4.(...'"'Ll) report and
- Optiorml coding 2 open-ended questions - 1000 0 presentation)
65/per ($650
Optin;::,i 'linclings preentation j'.-,:600)
- -Timeline
4-6 wk
"These fees are an estimate based on genera/ assumptions of scope. Estimates and timelines are
subject to change if scope or requirements change.
11
Additional Information
Equal Opportunity Compliance
It is |SG policy to provide Equal Employment Opportunity (EEO) for all app|icants, ernp|oyees,
contractors and/or customers. |SG prohibits unlawful discrimination based on race, color, creed,
reUgion, sex, national uhgin, age, marital status, disability, sexual ohentation, status with regard
to public assistance, or any other basis prohibited by local, state, or federal law.
|3GQuality Assurance
Data accuracy and integrity are integral to developing lasting relationships with clients and to
our long-term success, We are committed as a company to maintaining the highest possible
quality standards. As proof ofour dedication to providing error -free study fulfillment and
results, we have developed a comprehensive quality assurance program led 6vour quality
assurance manager. To ensure standards are met for every project, all �3G employees undergo
rigorous, ongoing qua\hy training, In the event that a systematic error in discovered, |SG will
notify the client within 24 hours, correct the error at no cost tothe client and provide
documentation ofthe error occurrence and correction.
Data Security
|S6fakes extensive measures to secure and protect computer servers and databases from
unauthorized access to information, such asf/rewoUs, password protection and off -site storage
ofback-up files. VVe ensure that all records will be secure and protected while in our possession
and during transrnission, and that records will not be used for any purposes other than what in
specified by our client. In addition tothese measures, |SG adheres to the Code of Standards
and Ethics for Survey Research established by the Council of American Survey Research
Organizations (CA5RO).
Client Involvement
Clients are encouraged to actively participate inthe research process. We believe that client
involvement deepens the sense of mutual satisfaction with the study and outcomes, We
welcome client visits to our offices any time during the project, and offer the option to easily
observe study operations throughout the project.
12
Terms
Initial invoice issued upon signature for work contract at 50% of estimate.
Remaining billing is done at actual costn, netl0 days.
Estimate is valid for 50 days.
Any additional costs for couhers, transcriptions, video, etc are billed at actual,
Any outstanding invoices not paid by date due that are not in dispute are subject to an
interest charge of 15% per month (effective from the invoice date) of the balance
overdue and any additional fees and expenses incurred inthe collection process,
including reasonable attorney fees.
Agreement
Yes, the City of Lake Elmo accepts this estimate and agrees to work with /SG in accordance
with the proposal, Please sign and fax to: Attn: Maureen Reynosa-Braak:95Z.942.O747or
scan and email to
Client Signature: Date:
Please Print Name:
Thank you, ISG looks forward to the opportunity to partner w1th you on this project!
13
THECITYOF
AKE LMO
MAYOR AND COUNCIL COMMUNICATION
DATE:
REGULAR.
ITEM #:
RESOLUTION
03/05/2013
AGENDA ITEM: Standard Form of Development Agreement — Resolution to Adopt
Agreement
Jack Griffin, City Engineer
Dean A. Zuleger, City Administrator
SUBMITTED BY:
THROUGH:
REVIEWED BY:
Kyle Klatt, Planning Director
Cathy Bendel, Finance Director
Dave Snyder, City Attorney
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Resolution No. 2013-16, adopting the Standard Form of Development
Agreement,
STAFF REPORT: In preparation for upcoming development, city staff has prepared a Standard
Form of Development Agreement to be used by development applicants' in cases where public
infrastructure improvements are needed to serve the development.
The purpose of a development agreement is to vest certain development rights in the
landowner/developer in exchange for construction and dedication of public improvements,
certain restrictions on land uses, and other concessions on the part of developer. Development
agreements &so provide assurances to the applicant for a particular development project, that
upon approval of the project, the applicant may proceed in accordance with applicable local
statues, ordinances, resolutions, rules, and policies in existence at the time the development
approval. The city needs a mechanism for negotiating such benefits in return for the vesting of
development rights for a specific period.
The Standard form of Development Agreement contains provisions regarding the agreement
terms, conditions, development rights, time of performance, responsibility for costs, security
requirements, forms of security, ownership transfer of public improvements, and other special
provisions. These provisions form the basis for which staff will prepare individual development
agreements and specify the content and procedures for such development agreements.
RECOMMENDATION: Staff is recommending that the City Council consider approving
Resolution 2013-16, adopting the Standard Form of Development Agreement.
ATTACHMENTS:
1. Resolution No. 2013-16
2. Standard Form of Development Agreement
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-16
A RESOLUTION ADOPTING THE
STANDARD FORM OF DEVELOPMENT AGREEMENT
WHEREAS, the City of Lake Elmo, Minnesota has prepared a standard form of development
agreement to be used by development applicants' in cases where public infrastructure
improvements are needed to serve the development, and
WHEREAS, the Standard fol n of Development Agreement contains provisions regarding the
agreement terms, conditions, development rights, time of performance, responsibility for costs,
security requirements, forms of security, ownership transfer of public improvements, and other
special provisions.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
That the City Council of the City of Lake Elmo shall adopt the Standard Form of Development
Agreement to specify the content and provisions to be contained within individual development
agreements.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTH DAY OF MARCH
2013.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(Seal)
ATTEST:
Adam Bell
City Clerk
Resolution No. 2013-16
(reserved fbr recording information)
DEVELOPMENT CONTRACT
(Public sewer and water)
PLAT NAME
AGREEMENT dated
, 2 , by and between the CITY OF LAKE
ELMO a Minnesota municipal corporation ("City"), and
(the "Developer").
1 REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a
plat for (referred to in this Contract as the "plat"). The land is situated in the
County of Washington, State of Minnesota, and is legally described as:
2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition
that the Developer enter into this Contract, furnish the security required by it, and record the plat with the
County Recorder or Registrar of Titles within (180) days after the City Council approves the final plat.
3. RIGHT TO PROCEED. Unless separate written approval has been given by the City,
within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove
trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings
until all the following conditions have been satisfied: 1) this agreement has been fully executed by both
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parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the plat has
been recorded with the Washington County Recorder's Office, and 4) the City's Planning Director has
issued a letter that all conditions have been satisfied, a preconstruction conference has been held, and that
the Developer may proceed.
4. PHASED DEVELOPMENT. If the plat is a phase of a multi -phased preliminary plat, the
City may refuse to approve final plats of subsequent phases if the Developer has breached this Contract
and the breach has not been remedied. Development of subsequent phases may not proceed until
Development Contracts for such phases are approved by the City. Park charges and area charges for
sewer and water referred to in this Contract are not being imposed on outlots, if any, in the plat that are
designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be
calculated and imposed when the outlots are final platted into lots and blocks.
5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi -phased preliminary plat,
the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into
lots and blocks, not outlots, within two (2) years after preliminary plat approval.
6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this
Contract, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the
use, development density, lot size, lot layout or dedications of the approved final plat unless required by
state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding
anything in this Contract to the contrary, to the full extent permitted by state law, the City may require
compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication
requirements enacted after the date of this Contract.
7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following
plans and at the Developer's sole expense. The plans shall not be attached to this Contract, If the plans
vary from the written terms of this Contract, the written terms shall control. The plans are:
Plan A - Plat
Plan B - Final Grading, Drainage, and Erosion Control Plan
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Plan C - Tree Preservation and Reforestation Plan
Plan D - Plans and Specifications for Public Improvements
Plan E - Street Lighting Plan
Plan F - Landscape Plan
IMPROVEMENTS. The Developer shall install and pay for the following:
A. Streets
B. Sanitary Sewer
C. Watermain
D. Surface Water Facilities (pipe, ponds, rain gardens, etc.)
E. Grading and Erosion Control
F. Sidewalks/Trails
G. Street Lighting
H. Underground Utilities
Street Signs and Traffic Control Signs
J. Landscaping
K. Tree Preservation and Reforestation
L. Wetland Mitigation and Buffers
M. Monuments Required by Minnesota Statutes
N. Miscellaneous Facilities
The improvements shall be installed in accordance with the City subdivision ordinance and the City's
Engineering Design and Construction Standards Manual and pursuant to the direction of the City Engineer.
The Developer shall submit plans and specifications which have been prepared by a competent registered
professional engineer to the City for approval by the City Engineer. The Developer shall instruct its
engineer to provide adequate field inspection personnel to assure an acceptable level of quality control to
the extent that the Developer's engineer will be able to certify that the construction work meets the
approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion
and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on
a full or part-time basis. The 'Developer's engineer shall provide for on -site project management. The
Developer's engineer is responsible for design changes and contract administration between the Developer
13734301 3
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and the Developer's contractor. The Developer or his engineer shall schedule a pre -construction meeting
at a mutually agreeable time at the City Hall with all parties concerned, including the City staff, to review the
program for the construction work.
All labor and work shall be done and performed in the best and most workmanlike manner and in
strict conformance with the approved plans and specifications. No deviations from the approved plans and
specifications will be permitted unless approved in writing by the City Engineer. The Developer agrees to
furnish to the City a list of contractors being considered for retention by the Developer for the performance
of the work required by the Contract. The Developer shall not do any work or furnish any materials not
covered by the plans and specifications and special conditions of this Contract, for which reimbursement is
expected from the City, unless such work is first ordered in writing by the City Engineer as provided in the
specifications.
9. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION
OBSERVATION. At the time of Final Piat, the Developer shall submit an escrow for City Engineering
Administration and Construction Observation in an amount provided under paragraph 33. Summary of
Cash Requirements. Thereafter, the Developer shall reimburse the City each month, within 30 days of
receiving an invoice, for all engineering administration and construction observation performed during the
construction of the plat After 30 days of the invoice, the City may draw upon the escrow and stop the work
on site until said escrow has been replenished in its full amount. City engineering administration will include
monitoring of construction progress and construction observation, consultation with Developer and his
engineer on status or problems regarding the project, coordination for testing, final inspection and
acceptance, project monitoring during the warranty period, and processing of requests for reduction in
security. Construction observation may be performed by the City's in-house staff or consulting engineer.
Construction observation shall include, at the discretion of the city, part or full time inspection of proposed
public utilities and street construction. Services will be billed on an hourly basis.
137343v01 4
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The direction and review provided through the inspection of the improvements should not be
considered a substitute for the Developer required management of the development. Developer will cause
the contractor(s) to furnish the City with a schedule of proposed operations at least five (5) days prior to the
commencement of construction of each type of Improvement. City shall inspect all Developer Installed
improvements during and after construction for compliance with approved plans and specifications.
Developer will notify the City Engineer at such times during construction as the City Engineer requires for
inspection purposes. Such inspection is pursuant to the City's governmental authority, and no agency or
joint venture relationship between the City and Developer is thereby created.
10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and
City Planning Commission members, and corporations, partnerships, and other entities in which such
individuals have greater than a 25% ownership interest or in which they are an officer or director may not
act as contractors or subcontractors for the public improvements identified in Paragraph 8 above.
11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, including but not limited to:
A. Riaht-of-Wav Excavations and Obstructions:
• City of Lake Elmo, Right -of -Way Utility Installation(s)
• City of Lake Elmo, Right -of -Way Obstruction(s)
• Washington County, Utility Installations(s)
• Washington County, Street or Driveway Access(s)
• Minnesota Department of Transportation, Utility Installation
• Minnesota Department of Transportation, Right -of -Way Permit
B. Watermain Extensions:
• Minnesota Department of Health
Sanitary Sewer Extensions:
• Minnesota Pollution Control Agency
• Metropolitan Council Environmental Services
D. Stormwater Management:
• Valley Branch, Brown's Creek or South Washington Watershed District Permit
E. Erosion, Sedimentation Control:
• Minnesota Pollution Control Agency, General NPDES Stormwater Permit
• SWPPP (Stormwater Pollution Prevention Plan)
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F Wetland Mitigation:
Board of Water and Soil Resources, WCA
G. Construction Dewaterino:
• Minnesota Department of Natural Resources
12. TIME OF PERFORMANCE. The Developer shall install all required public
improvements by October 31, 2 , with the exception of the final wear course of asphalt on streets.
The Developer shall have the option of installing the wearing course of streets within one (1) year following
initial commencement of work on the required basic improvements or installing it after the first course has
weathered a winter season, consistent with warranty requirements, however final acceptance of the
improvements will not be granted until all work is completed included the final wear course. The Developer
may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned
upon updating the security posted by the Developer to reflect cost increases and amending this agreement
to reflect the extended completion date. Final wear course placement outside of this time frame must have
the written approval of the City Engineer.
13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in
conjunction with plat development.
14. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, public
utility construction, and street construction is restricted to access the subdivision via
No construction traffic is permitted on other adjacent local
streets.
15. CONSTRUCTION SEQUENCE AND COMPLIANCE. The City will require the
developer to construct the improvements in a sequence which will allow progress and compliance points
to be measured and evaluated. The Developer and/or their representatives are required to supervise
and coordinate all construction activities for all improvements and must notify the City in writing stating
137343v01 6
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when the work is ready for the inspection at each of the measurable points defined in the following
paragraphs 16., 17. and 18.
16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B,
shall be implemented by the Developer and inspected and approved by the City. Erosion control practices
must comply with the approved plans and specifications for the plat, with all watershed district permits and
with Minnesota Pollution Control Agency's Best Management Practices. The City may impose additional
erosion control requirements as deemed necessary. The parties recognize that time is of the essence in
controlling erosion. If the Developer does not comply with the erosion control plan and schedule or
supplementary instructions received from the City, the City may take such action as it deems appropriate to
control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but
failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the
Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the
City may draw down the security to pay any costs. No development, utility or street construction will be
allowed and no building permits will be issued unless the plat is in full compliance with the approved
erosion control plan.
If building permits are issued prior to the acceptance of public improvements, the developer
assumes all responsibility for erosion control compliance throughout the plat and the City may take such
action as allowed by this agreement against the Developer for any noncompliant issue as stated above.
Erosion control plans for individual lots will be required in accordance with the City's building permit
requirements, or as required by the City or City Engineer.
17. GRADING PLAN. The plat shall be graded in accordance with the approved grading
drainage and erosion control plan, Plan "B". The plan shall conform to Engineering Design and
Construction Standards Manual. All grading shall be completed within the Subdivision prior to the
preparation and submittal of the as -constructed grading plan.
137343v0l 7
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Within thirty (30) days after completion of the grading, the Developer shall provide the City with a
"record" grading plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches
have been constructed on public easements or land owned by the City. The "record" plan shall contain site
grades and field verified elevations of the following: a) cross sections of ponds; b) location and elevations
along all swales, emergency overflows, wetlands, wetland mitigation areas if any, ditches, locations and
dimensions of borrow areas/stockpiles; c) lot corner elevations and house pads; and d) top and bottom of
retaining walls. The City will not issue any building permits until the approved certified record grading plan
is on file with the City.
18. STREET AND UTILITY IMPROVEMENTS. AN storm sewers, sanitary sewers,
watermain, and streets shall be installed in accordance with the approved Plans and Specifications for
Public Improvements, Plan "D". The plan shall conform to the City's Engineering Design and Construction
Standards Manual. Curb and gutter and the first lift of the bituminous streets, sidewalks, the boulevards
graded, street signs installed, and all restoration work on the site shall be completed in accordance with the
approved plans. Once the work is completed, the developer or its representative shall submit a written
request to the City asking for an inspection of the initial improvements. The City will then schedule a walk-
through to create a punch list of outstanding items to be completed. Upon receipt of the written punch list
provided by the City, the punch list items must be completed by the Developer and the City notified to re-
inspect the improvements. The final bituminous wear course may be installed in accordance with
paragraph 12. above.
19. STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall be
responsible for all street maintenance until the streets are accepted by the City. Warning signs shall be
placed when hazards develop in streets to prevent the public from traveling on same and to direct
attention to detours. If and when streets become impassable, such streets shall be barricaded and
closed. In the event residences are occupied prior to completing streets, the Developer shall maintain a
smooth surface and provide proper surface drainage to insure that the streets are passable to traffic and
emergency vehicles. The Developer shall be responsible for keeping streets within and without the
137343v01
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subdivision clean of dirt and debris that may spill, track, or wash onto the street from Developer's
operation. The Developer may request, in writing, that the City keep the streets open during the winter
months by plowing snow from the streets prior to final acceptance of said streets. The City shall not be
responsible for repairing the streets because of snow plowing operations. Providing snow plowing
service does not constitute final acceptance of the streets by the City. The Developer shall contract for
street cleaning within and immediately adjacent to the development. At a minimum, scraping and
sweeping shall take place on a weekly basis. A copy of this contract shall be approved by the City
before grading is started. The contract shall provide that the City may direct the contractor to clean the
streets and the contractor will bill the Developer.
20. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract, the improvements lying within public easements shall become City property.
Prior to acceptance of the improvements by the City, the Developer must furnish the City with a complete
set of reproducible "record" plans, an electronic file of the "record" plans in accordance with the City's
Engineering Design and Construction Standards Manual together with the following affidavits:
- Developer/Developer Engineer's Certificate
- Land Surveyor's Certificate
certifying that all construction has been completed in accordance with the terms of this Contract. All
necessary forms will be furnished by the City. Upon receipt of "record plans" and affidavits, and upon
review and verification by the City Engineer, the City Engineer will accept the completed public
improvements.
21. PARK DEDICATION. The Developer shall pay a cash contribution of $ in
satisfaction of the City's park dedication requirements. The charge was calculated as follows: lots at
per lot.
22. SANITARY SEWER AND WATER UTILITY AVAILABILITY CHARGES (SAC
AND WAC). The Developer shall be responsible for the payment of all sewer availability charges (SAC)
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and all water availability charges (VVAC) with respect to the Improvements required by the City and any
state or metropolitan government agency.
The sewer availability charge (SAC) in the amount of $3,000.00 per REU shall be paid by the
Developer prior to the City recording the final plat. The total amount to be paid by the Developer is
$XXX,XXX.00.
The water availability charge (WAC) in the amount of $3,000.00 per REU shall be paid by the
Developer prior to the City recording the final plat. The total amount to be paid by the Developer is
$XXX,XXX.00.
In addition, a sewer connection charge in the amount of $1,000.00 per REU, a Met Council sewer
availability charge in the amount of $2,435.00 per REU, and a water connection charge in the amount of
$1,000.00 per REU will be collected by the City at the time the building permit is issued for each lot.
23. TRAFFIC CONTROL SIGNS. The Developer shall pay to the City $ for
installation of traffic control signs.
24. STREET LIGHTS. The Developer is responsible for the cost of street light installation
consistent with a street lighting plan approved by the City. Before the City signs the final plat, the
Developer shall post a security for street light installation consistent with the approved plan. The
required security is $ and consists of
each, and
) decorative lights at
) mast arm lights at $ each. The
Developer shall also pay $ in payment of the first year operating costs far street lights.
25. WETLAND MITIGATION. The Developer shall complete wetland mitigation/restoration
in accordance with the approved Plans and Specifications and in accordance with any applicable
Watershed or agency Permits. If the mitigation work is found to be incomplete or restoration is
unsuccessful the City may draw down the security at any time during the warranty period if the Developer
fails to take corrective measures to be used by the City to perform the work.
26. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY.
l37343v01
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10
A. Public sewer and water, curbing, and one lift of asphalt shall be installed on all
public and private streets prior to issuance of any building permits, except one model home on a lot
acceptable to the Planning Director.
B. Prior to issuance of building permits, wetland buffer monuments shall be placed in
accordance with the City's zoning ordinance. The monument design shall be approved by the
Community Development Department.
C. Written certification of the as -constructed grading must be on file at the City for the
block where the building is to be located.
D. Breach of the terms of this Contract by the Developer, including nonpayment of
billings from the City, shall be grounds for denial of building permits and/or withholding of other permits,
inspection or actions, including lots sold to third parties, and the halting of all work in the plat.
E. If building permits are issued prior to the acceptance of public improvements, the
Developer assumes all liability and costs resulting in delays in completion of public improvements and
damage to public improvements caused by the City, Developer, their contractors, subcontractors,
materialmen, employees, agents, or third parties.
F. No sewer and water connection permits may be issued until the streets needed for
access have been paved with a bituminous surface and the utilities are tested and approved by the City
Engineer.
G. The City will not issue a certificate of occupancy for any building constructed on
any lot or parcel in the Plat until Public sewer and water, curbing, and one lift of asphalt is installed on all
public and private streets; all utilities are tested and approved by the City Engineer; and the as -
constructed grading must be on file at the City for the block where the building is to be located.
27. RESPONSIBILITY FOR COSTS.
A. In the event that the City receives claims from labor, materialmen, or others that
work required by this Contract has been performed, the sums due them have not been paid, and the
laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the
137343 r4)1 11
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City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the
District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit
the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and
dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District
Court, except that the Court shall retain jurisdiction to determine attorneysfees pursuant to this Contract.
B. Except as otherwise specified herein, the Developer shall pay all costs incurred by it
or the City in conjunction with the development of the plat, including but not limited to legal, planning,
engineering and inspection expenses incurred in connection with approval and acceptance of the plat, the
preparation of this Contract, review of construction plans and documents, and all costs and expenses
incurred by the City in monitoring and inspecting development of the plat. All amounts incurred and due at
the time, must be fully paid prior to execution and release of the final plat for recording.
C. The Developer shall hold the City and its officers, employees, and agents harmless
from claims made by itself and third parties for damages sustained or costs incurred resulting from plat
approval and development. The Developer shall indemnify the City and its officers, employees, and agents
for all costs, damages, or expenses which the City may pay or incur in consequence of such claims,
including attorneys' fees.
D. The Developer shall reimburse the City for costs incurred in the enforcement of this
Contract, including reasonable engineering and attorneys' fees.
E. The Developer shall pay, or cause to be paid when due, and in any event before any
penalty is attached, all special assessments referred to in this Contract. This is a personal obligation of the
Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire
plat, or any part of it.
F. The Developer shall pay in full all bills submitted to it by the City for obligations
incurred under this Contract within thirty (30) days after receipt. Bills not paid within thirty (30) days shall
be assessed a late fee per the City of Lake Elmo adopted Fee Schedule. Upon request, the City will
provide copies of detailed invoices of the work performed.
137343v01 12
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28. SPECIAL PROVISIONS. The following special provisions shall apply to plat
development:
A. Implementation of the recommendations listed in the
Engineering memorandum.
B. Before the City signs the final plat, the Developer shall convey Outlot to the
City by warranty deed, free and clear of any and all encumbrances.
C. The Developer shall install a temporary turnaround on the end of
until it is extended to the with the second phase of
the development. D. E. The Developer must
obtain a sign permit from the City Building Official prior to installation of any subdivision identification signs.
F. (Other requirements).
29. MISCELLANEOUS.
A. The Developer may not assign this Contract without the written permission of the
City Council. The Developer's obligation hereunder shall continue in full force and effect even if the
Developer sells one or more lots, the entire plat, or any part of it.
B. Retaining walls that require a building permit shall be constructed in accordance with
plans and specifications prepared by a structural or geotechnical engineer licensed by the State of
Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City
Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and
specifications. All retaining walls identified on the development plans or by special conditions referred to in
this Contract shall be constructed before any other building permit is issued for a lot on which a retaining
wall is required to be built.
C. Appropriate legal documents regarding Homeowner Association documents,
covenants and restrictions, as approved by the City Attorney, shall be filed with the final plat. No third -
party beneficiary is hereby conferred.
1373413v01
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13
D. Developer shall take out and maintain or cause to be taken out and maintained until
six (6) months after the City has accepted the public improvements, public liability and property damage
insurance covering personal injury, including death, and claims for property damage which may arise out of
Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them.
Limits for bodily injury and death shall be not less than $500.000 for one person and $1,000,000 for each
occurrence; limits for property damage shall be not less than $200.000 for each occurrence; or a
combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on
the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City
signing the plat. The certificate shall provide that the City must be given thirty (30) days advance written
notice of the cancellation of the insurance.
E. Third parties shall have no recourse against the City under this Contract.
F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of
this Contract.
G. The action or inaction of the City shall not constitute a waiver or amendment to the
provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties
and approved by written resolution of the City Council. The City's failure to promptly take legal action to
enforce this Contract shall not be a waiver or release.
H. This Contract shall run with the land and may be recorded against the title to the
property, The Developer covenants with the City, its successors and assigns, that the Developer has fee
title to the property being final platted and/or has obtained consents to this Contract, in the form attached
hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the
property being final platted; and that the Developer will indemnify and hold the City harmless for any
breach of the foregoing covenants.
Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter arising, available to
13734301 14
RNK:03/10/2008
City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein
set forth or otherwise so existing may be exercised from time to time as often and in such order as may be
deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any
other right, power or remedy.
J. The Developer represents to the City that the plat complies with all city, county,
metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances,
zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the
City may, at its option, refuse to allow construction or development work in the plat until the Developer does
comply, Upon the City's demand, the Developer shall cease work until there is compliance.
30. EVENTS OF DEFAULT. The following shall be "Events of Default" under this Agreement
and the term "Event of Default" shall mean, whenever it is used in this Agreement, any one or more of the
following events:
A. Subject to unavoidable delays, failure by Developers to commence and complete
construction of the Public Improvements pursuant to the terms, conditions and limitations of this Agreement.
B. Failure by Developers to substantially observe or perform any material covenant,
condition, obligation or agreement on their part to be observed or performed under this Agreement.
31. REMEDIES ON DEFAULT. Whenever any Event of Default occurs, the City, subject to
any rights of third parties agreed to by the City pursuant to this Agreement, or otherwise by written, executed
instrument of the City, may take any one or more of the following:
A. The City may suspend its performance under the Agreement until it receives
assurances from Developers, deemed adequate by the City, that Developers will cure their default and
continue their performance under the Agreement. Suspension of performance includes the right of the City
to withhold permits including, but not limited to, building permits.
B. The City may initiate such action, including legal or administrative action, as is
necessary for the City to secure performance of any provision of this agreement or recover any amounts
13734301 15
RN K:03/10/2008
due under this Agreement from Developers, or immediately draw on the Letter of Credit, as set forth in this
Agreement.
32. ENFORCEMENT BY CITY: DAMAGES. The Developers acknowledge the right of the
City to enforce the terms of this Agreement against the Developers, by action for specific performance or
damages, or both, or by any other legally authorized means. The Developers also acknowledge that their
failure to perform any or all of their obligations under this Agreement may result in substantial damages to
the City; that in the event of default by the Developers, the City may commence legal action to recover all
damages, losses and expenses sustained by the City; and that such expenses may include, but are not
limited to, the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement.
33. WARRANTY. The Developer warrants all improvements required to be constructed by it
pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit either
a letter of credit for twenty-five percent (25%) of the amount of the original cost of the improvements.
A. The required warranty period for materials and workmanship for the utility contractor
installing public sewer and water mains shall be two (2) years from the date of final written City acceptance
of the work.
B. The required warranty period for all work relating to street construction, including
concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to one (1) year
from the date of final written acceptance, unless the wearing course is placed during the same construction
season as the bituminous base course. In those instances, the Developer shall guarantee all work,
including street construction, concrete curb and gutter, sidewalks and trails, material and equipment for a
period of two (2) years from the date of final written City acceptance of the work.
C. The required warranty period for sod, trees, and landscaping is two growing seasons
following installation
34. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the
terms of this agreement, payment of special assessments, payment of the costs of all public improvements,
137343v01 16
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and construction of all public improvements, the Developer shall furnish the City with an irrevocable letter of
credit, in the form attached hereto, from a bank, cash escrow or a combination cash escrow and Letter of
Credit ("security") for $ . The amount of the security was calculated as follows:
CONSTRUCTION COSTS:
Streets $
Sanitary Sewer
Watermain
Surface Water Facilities (pipe, ponds, rain gardens, etc.)
Grading
Erosion Control
Sidewalks/Trails
Street Lighting
Street Signs and Traffic Control Signs
Landscaping
Tree Preservation and Reforestation
Wetland Mitigation and Buffers (a separate letter of credit is required)
Monuments
Miscellaneous Facilities
Developer's Record Drawings
CONSTRUCTION SUB -TOTAL
TOTAL PROJECT SECURITIES (at 125% Construction Costs): $
This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be
subject to the approval of the City Administrator. The City may draw down the security, without notice, for
any violation of the terms of this Contract or if the security is allowed to lapse prior to the end of the
13734301 17
ItN1::03/1 0/2008
required term. If the required public improvements are not completed at least thirty (30) days prior to the
expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall
be used to cure the default.
35. REDUCTION OF SECURITY. Upon written request by the Developer and upon receipt of
proof satisfactory to the City Engineer that work has been completed and financial obligations to the City
have been satisfied, with City Engineer approval the security may be reduced as follows:
A. Up to 50%, or $
_ of the security provided in accordance with
paragraph 32. above may be released when: (1) Developer's obligations under this Agreement have been
completed and the Public Improvements have been found to be complete to the satisfaction of the City
including all corrective work for any identified punch list items, but not including the final wear course; and
(2) completion of the Improvements is done to the satisfaction of the City and evidence of such is provided
by the City in writing and satisfactory evidence of payment, such as lien waivers are provided.
B. Up to an additional 25%, or $ of the security provided in
accordance with paragraph 32. above may be released when: (1) Developer's obligations under this
Agreement have been completed and the Improvements have been found to be complete to the
satisfaction of the City including all corrective work for any identified punch list items and including the final
wear course; and (2) Improvements are accepted by the City in writing and satisfactory evidence of
payment, such as lien waivers, are provided.
C. Twenty percent (25%) of the amounts certified by the Developer's engineer shall be
retained as security until: (1) all improvements have been completed, (2) iron monuments for lot corners
have been installed, (3) all financial obligations to the City satisfied, (4) the required "record" plans have
been received and approved by the City, (5) a warranty security is provided, and (6) the public
improvements are accepted by the City.
36. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash
requirements under this Contract which must be furnished to the City at the time of final plat approval:
Sewer Availability Charge (SAC)
13734301
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18
Water Availability Charge (WAC)
Erosion Control
Park Dedication
Street Light Operating Fee
City Base Map Upgrading
City Engineering Administration Escrow
TOTAL CASH REQUIREMENTS
37. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the
following address: Notices to the
City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by
certified mail in care of the City Administrator at the following address: Lake Elmo City Hall, 3800 Laverne
Avenue N. Lake Elmo, Minnesota 55042.
38. EVIDENCE OF TITLE. Developer shall furnish the City with evidence of fee ownership of
the property being platted by way of an attorney's title opinion or title insurance policy dated not earlier than
thirty (30) days prior to the execution of the plat.
CITY OF LAKE ELMO
BY:
, Mayor
(SEAL)
AND
, City Clerk
DEVELOPER:
BY:
Its
13734301 I 9
RN K:03/ I 0;2008
STATE OF/N/NydESOTA
COUNTY {}FVVASH|NGTON
The foregoing instrument was acknowledged before me this day of
2 . by and by .tne
Mayor and
City Clerk of the City of Lake Bnno. a Minnesota municipal oorporadon, on behalf of the
corporation and pursuant to the authority granted by its City Council.
NOTARY PUBLIC
STATE [)FM|NNESOTA
COUNTY OF
The foregoing instrument was acknowledged before me this day of
3 . by the
oi
DRAFTED BY:
City ofLake Elmo
880JLaverne Avenue North
Lake Elmo, VIN 55042
(651)747-3901
|37343vo|
NOTARY PUBLIC
20
FEE OWNER CONSENT
TO
DEVELOPMENT CONTRACT
, fee owners of all or part of
the subject property, the development of which is governed by the foregoing Development Contract, affirm
and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to
that portion of the subject property owned by them.
Dated this day of , 2
STATE OF MINNESOTA
(ss.
COUNTY OF
The foregoing instrument was acknowledged before me this day of , 2
by
DRAFTED BY:
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
(651) 747-3901
NOTARY PUBLIC
137343v0
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'7 I
MORTGAGE CONSENT
TO
DEVELOPMENT CONTRACT
, which holds a mortgage on
the subject property, the development of which is governed by the foregoing Development Contract, agrees
that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage.
Dated this day of , 2
STATE OF MINNESOTA )
(ss.
COUNTY OF
The foregoing instrument was acknowledged before me this day of
2 , by
NOTARY PUBLIC
DRAFTED BY:
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
(651) 747-3901
13734301
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CONTRACT PURCHASER CONSENT
TO
DEVELOPMENT CONTRACT
, which/who has a
contract purchaser's interest in all or part of the subject property, the development of which is governed by
the foregoing Development Contract, hereby affirms and consents to the provisions thereof and agrees to
be bound by the provisions as the same may apply to that portion of the subject property in which there is a
contract purchasers interest.
Dated this day of , 2
STATE OF MINNESOTA
(ss.
COUNTY OF
The foregoing instrument was acknowledged before me this day of
2 , by
NOTARY PUBLIC
DRAFTED BY:
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
(651) 747-3901
137343v01 23
RNK:031 I 0/2008
EXHIBIT "A"
TO
DEVELOPMENT CONTRACT
Legal Description of Property Being Final Platted as
13734301
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24
URR,EV0CABKEK��TE��RE��UT
� _ ��_����____
TO: City of Lake Elmo
Dear Sir or Madam:
No.
VVehereby issue, for the account of (Name ofDevelooer and inyour favor, our Irrevocable Letter of
Credit in the amount of $ , available to you by your draft drawn on sight an the undersigned bank.
The draft must:
o) Bear the clause, "Drawn under Letter of Credit No. . dated ' 2 of
(Name of Bank) 11
b)Besigned bythe Mayor orCity Administrator of the City ofLake Elmo.
c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30,
This Lotter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (46)
days i �o d�e next or annum| renewal date (which shall be Novenlber3O of each year), the Bonk delivers written
notice to the Lake Elmo City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written
notice is effective if sent by certified mail, postage pnopeid, and deposited in the U.S Mail, atleast forty-five (46) days
prior tothe next annual renewal date addressed as follows-, City Adnninintrator, City HaU, 3800 Laverne Ave, N, Lake
Elmo Minnesota 55042 and is actually received by the City Administrator at least thirty (3O)days prior tothe renewal
This Letter ofCredit sets forth in full our understanding which shall not in anyway be modified, amended.
amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein,
This Letter of Credit is not assignable, This is not a Notation Letter of Credit. More than one draw may be
made under this Letter ofCredit.
This Letter ofCredit shall begoverned bythe most recent revision ofthe Uniform Customs and Practice for
Documentary Credits, International Chamber of Commerce Publication No. 500
We hereby agree that draft drawn under and in compliance with this Letter ofCredit shall be duly honored
upon presentation.
BY:
Its
l3734}vO\
KNK:03/10/2008
_ME)
MAYOR AND COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
ORDINANCE
03/05/2013
10
AGENDA ITEM: Subdivision Ordinance Amendments related to Public Land Dedication
and Planned Unit Developments; 2013 Fee Schedule Amendment
SUBMITTED BY: Kyle Klatt. Planning Director
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Planning Commission
Nick M. Johnson, City Planner
SUMMARY AND ACTlIONREOUESTED:
The City Council is being asked to consider text amendments to the Lake Elmo Subdivision
Ordinance to amend two sections of this code as follows:
• 153.12 Planned Unit Developments. The proposed amendments bring this section into
conformance with proposed updates to the PUD Ordinance.
153.14 Public Land Dedication Requirements. The proposed amendments add the new
sewered zoning districts to the dedication table and make other modifications to clarify
the intent of the ordinance.
The proposed amendments represent the first step at updating the City's Subdivision Regulations
in order to bring these regulations up to date with the rest of the City Code. Staff will be
reviewing other portions of this ordinance as work continues on the Zoning Ordinance with the
objective of preparing for development within the City's new urban districts.
The recommended motion to act on this request is as follows:
"Move to approve Ordinance 08-072 concerning anzendments to the Subdivision Ordinance."
In addition, the City must update the 2013 Fee Schedule to reflect the new requirements for
parkland dedication for the subdivision of commercial properties.
BACKGROUND INFORMATION:
In preparation for the amendments that are being proposed, Staffreviewed several other
subdivision ordinances from developing communities and found that most were requiring that
10% of land be set aside for park purposes in residential districts. Lake Elmo has also used this
standard for its R-1 and higher density zoning districts. The other proposed revisions are
intended to clarify how cash contributed in lieu of park land dedication may be used.
This agenda item is also being brought back after the Council postponed taking action on the
proposed ordinance at its January 15, 2013 meeting. Since this meeting, Staff has reviewed the
City's park land dedication requirements with the Park Commission and further discussed these
provisions with the Council at its most recent workshop. The attached ordinance has been
drafted in order to comply with the direction given by the Council at the workshop.
PLANNING COMMISSIONREPORT:
The Planning Commission reviewed the proposed Subdivision Ordinance Amendments at its
December 10, 2012 meeting and conducted a public hearing on the draft revisions at this time.
No public comments were received concerning the changes, although Staff did relay comments
received from a property owner who suggested that the fee in lieu of land dedication for
commercial areas should be set at a fixed amount.
The Commission made several minor modifications to the text and recommended approval of the
ordinance amendments with a 4-3 vote. The members that voted against the revisions noted their
desire to see private park space counted towards the overall land dedication requirement.
PARK COMMISSION RE PORT
The Park Commission reviewed the proposed dedication amendments associated with the
attached ordinance at its February 20th meeting. The Commission generally agreed with the
ordinance as recommended by the Planning Commission, but asked that land dedication for
commercial properties be established at 10% of the project area. The Park Commission did not
support a set fee for commercial properties, and instead recommended that any cash
contributions in lieu of land dedication for commercial properties use the market value
equivalent language consistent with residential subdivisions.
CITY COUNCIL WORKSHOP:
At the City Council's workshop, Staff was given direction to add a fee -based requirement to the
ordinance for commercial properties and to set this fee at $4,500 per acre. The Council
supported the revised language concerning residential properties. To reflect this change in
policy, the City will have to amend its fee schedule to reflect the amended fee for parkland
dedication in cases of subdivision of Commercial properties.
RECOMMENDATION:
Based upon the above background inforniation, Staff report, Planning and Park Commission
recommendations and previous Council direction, it is recommended that the City Council
approve amendments to the Subdivision Ordinance related to Planned Unit Developments and
public land dedication requirements by undertaking the following action:
"Move to approve Ordinance 08-072 concerning amendments to the Subdivision Ordinance."
In addition, it is recommended that the City Council amend the 2013 Fee Schedule to reflect the
amendment to the Subdivision Ordinance pertaining to public land dedication by taking the
following action:
"Move to approve Resolution 2013-17, amending the 2013 Fee Schedule to reflect the required
parkland dedication .fee for the subdivision of cotnmercial properties."
ATTACHMENTS:
1. Ordinance 08-072 Subdivision Ordinance Text Amendments
2. Resolution 2013-17 2013 Fee Schedule Amendment
3. 2013 Fee Schedule Amendment
SUGGESTEDORDER OF BUSINESS:
Introduction of Item City Administrator
Report/Presentation Planning Director
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-072
AN ORDINANCE TO AMEND THE SUBDIVISION ORDINANCE RELATED TO
PLANNED UNIT DEVELOPMENTS AND PUBLIC LAND
DEDICATION REQUIREMENTS
Section 1. The City Council of the City of Lake Elmo hereby ordains that Chapter 153:
Subdivision Regulations, of the City Code is hereby amended in the following manner:
§ 153.12 PLANNED UNIT DEVELOPMENTS (P.U.D.).
(A) Upon receiving a report from the Planning Commission, the Council may grant
exceptions from the provisions of these regulations in the case of a Planned Unit Development„
provided that the Council finds that the proposed development is fully consistent with the
purpose and intent of these regulations and in compliance with the Planned Unit Development
objectives of Section 154.801.
§ 153.14 PUBLIC LAND DEDICATION.
(A) Dedication of Land for Park and Open Space Use. In all new residential subdivisions, a
percentage of the gross area of all property subdivided shall be dedicated for parks, playgrounds,
trails, public open space, or other public recreational use. For non-residential developments, the
City requires a payment in lieu of land dedication as established by resolution of the City
Council. Such percentage or fee shall he in addition to the property dedicated for streets, alleys,
waterways, pedestrian ways or other public use pursuant to this chapter. The following schedule
describes the required dedication by zoning district. This schedule is based upon density of the
development allowed in each district and is intended to equalize the amount and value of land
dedicated for parks per dwelling unit in the various districts.
Zoning Districts
RI, R2, R3, and R4
RS, LDR, MDR, HDR
RE
RR and AG
GB, LB, HB, BP, CB,
C, CC, LC, VMX
RR and AG with OP Conditional Use Permit
RR and AG with OP -A Conditional Use Permit
Minimum Required Land Dedication
10%
1O%
7%
4%
Fee as set by Council resolution
Fee as set by Council resolution
7%
1 0%
(13) Land title. Public land dedications, which are not dedicated to the city on a plat, shall
be conveyed to the city by warranty deed free and clear of all liens or encumbrances. The
subdivider shall provide proof of title, in a form acceptable to the city, prior to the conveyance of
the property.
(C) Land acceptability. The city must approve the location and configuration of any park
land which is proposed for dedication and shall take into consideration the suitability of the land
and for its intended purpose; the future needs of the city for parks, playgrounds, trails, or open
space; and the recommendations of the city's Parks Commission. The following properties shall
not be accepted for park land dedications:
(1) Land dedicated or obtained as easements for streets, sewer, electrical, gas, storm
water drainage and retention areas, or other similar utilities and improvements;
(2) Land which is unusable or of limited use; and/or
(3) Land within a protected wetland or within a flood plain area unless the Council
determines that all of the following criteria are satisfied:
(a) Would be in the best interests of the general public;
(b) Would be valuable resource for environmental preservation, educational, or
habitat preservation purposes;
(c) Has an exceptional aesthetic value; and
(d) Would not become financially burdensome to the city as a result of
maintenance or preservation requirements.
(D) Cash Contribution in Lieu olland Dedication — Residential Subdivisions Larger than
Three Lots. In lieu of the land dedication for residential subdivisions larger than three lots, the
city may elect to require the subdivider to contribute a cash equivalent payment to the city's Park
and Open Space Fund, or may require the developer to satisfy the park land dedication
requirement by a combination of land and cash contribution. For all residential subdivisions of
three or more parcels, the required cash equivalent payment shall be an amount equal to the fair
market value of the percentage land dedication for the zoning district in which the subdivided
property is located. The city shall determine the fair market value of the land by reference to
current market data, if available, or by obtaining an appraisal from a licensed real estate
appraiser; the subdivider shall pay for the cost of the appraisal. The fair market value
deterniination of the appraiser shall be conclusive.
(E) Cash Contribution in Lieu of Land Dedication — Minor Residential Subdivisions and
Commercial Development. Required cash equivalent payments for residential subdivisions
resulting in 3 or fewer parcels or for commercial development projects shall be as determined
from time to time by Council resolution.
(F) Payment of cash contribution. Cash contribution payments shall be made to the city
prior to final plat approval for commercial developments or residential subdivision of more than
three parcels, or prior to the City's approval of the deeds of conveyance in those cases where a
residential subdivision will result in 3 or fewer lots.
(G) Previously subdivided property from which a park dedication or cash in lieu
contribution has been received, upon resubdivision with the same number of lots, is exempt from
park dedication requirements. If, as a result of the resubdivision of the property, the number of
lots is increased, the park dedication or cash in lieu contribution shall be applied only to the net
increase in the number of lots.
(H) Any cash contribution so paid to the City shall be placed in a special fund. The money
shall be used only for: a) the acquisition and development or improvement of parks, recreational
facilities, playgrounds, trails, wetlands or open space based on the approved park systems plan;
b) redevelopment or rehabilitation of existing park facilities or sites; or c) debt service in
connection with land previously acquired or iinprovements thereto previously constructed. No
funds shall be used for ongoing operation or maintenance of existing parks or recreational
facilities or sites.
(I) Lands designated for public use on Conzprehensive Plan or official maps. Where all or
a portion of the area included in a proposed subdivision has been designated as a park,
playground, recreational area, proposed school site, or other public ground in the city's
Comprehensive Plan or in an official map adopted pursuant to the Comprehensive Plan, the
subdivider shall notify the appropriate governmental unit of the proposed subdivision of the
property. The notice shall be given prior to submittal of the development application to the city.
Prior to the city's review of the preliminary plat, the subdivider shall advise the city in writing of
the status of the negotiations regarding the designated area.
Section 2. Adoption Date
This ordinance shall become effective immediately upon adoption and publication in the official
newspaper of the City of Lake Elmo.
This Ordinance No. 08-072 was adopted on this 5th day of March 2013, by a vote of Ayes
and Nays.
Mayor Mike Pearson
ATTEST:
Adam Bell
City Clerk
This Ordinance No. 08-072 was published on the day of , 2013.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2013-17
RESOLUTION REVISING FEE SCHEDULE
WHEREAS, the City of Lake Ehno has established by city code that certain fee
requirements established be brought forth by resolution; and
WHEREAS, the cost of services provided escalates arid additional/new services require a
fee; and
WHEREAS, it is appropriate that fees be revised to cover the escalating costs to provide
services and to cover additional fees.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lake Elmo
that the attached Revised City of Lake Elmo Fee Schedule is hereby adopted and approved.
ADOPTED BY THE CITY COIJNCIL OF THE CITY OF LAKE ELMO THE FIFTH DAY
OF MARCH, 2013.
CITY COUNCIL
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(seal)
ATTEST:
Adam Bell
City Clerk
Resolution 2013-17
APPLICATION/FEE/PERMIT TYPE
Moving Accessory Structure into City
Other Inspections and Fees
Inspection outside of business hours
Re -inspection Fees Assessed
Inspections with no fee assigned
Construction Escrow
Cancelled Permits
Work without Permit
Park Dedication
Residential - Up to three lots
Commercial
Parking Lots
New Commercial
Existing Commercial
Platting
Sketch Plan Review (Subdivision)
Concept Plan (OP Development)
Preliminary Plat (and OP Preliminary Plan
Final Plat (and OP Final Plan)
Planned Unit Development
General Concept Plan
Development Stage Plan
Final Plan
Plumbing
Residential
Commercial
City of Lake Elmo Fee Schedule 2013
2013 FEE
$305.00
$70.00 (2 Hr. Minimum
$50.00 per hour
$50.00 per hour
ESCROW OR ADDITIONAL CHARGE
Plus security to be determined by the City w/recommendation
ifrom building official
$5,000.00 Or determined by Building Official
$25.00
see notes Investigative fee to equal permit fee
$3,600.00 per lot Four or more lots per §153.14
$4,500.00 per acre
DEPARTMENT
Administration
Building
Buliding
Building
Building
Building
Building
Building
Planning
Planning
Planning
Engineering
$175.00 $500 Fee Escrow. Security $1,500.00 per acre with $1,500.00 Engineering
$200.00 minimum. Engineering
$500.00
$1,250.00 $2,000.00 Fee Escrow
$1,850.00 '$5,000.00 Fee Escrow
$1,250.00 $8,000.00 Fee Escrow
Planning
Planning
Planning
Planning
(City will retain escrows to reimburse review costs for each stage
of development review) ,Planning
Planning
$1,250.00 $2,000.00 Fee Escrow Planning
$1,850.00 $5,000.00 Fee Escrow Planning
$1,250.00 $8,000.00 Fee Escrow Planning
(City will retain escrows to reimburse review costs for each stage
of development review) Planning
Administration
$60.00/unit Up to 3 units, max fee $180.00 plus $5.00 Surcharge (State
Mandated) Building
$60.00/unit
Private Roads (Permitted only in AG zone) $150.00
Restrictive Soils and Wetland Restoration Protection and
$800.00
Preservation Permit
$1,500.00 Fee Escrow
5
Up to 3 units or 1% of total valuation, whichever is greater. Plus
Surcharge (State Mandated) Building
Engineering
1Planning
K E
MAYOR AND COUNCIL COMMUNICATION
DATE: 03/05/13
REGULAR
ITEM #: 11
AGENDA ITEM: Authorization to Distribute Comprehensive Plan Amendment for Adjacent
Jurisdiction and Metropolitan Council Review
SUBMITTED BY: Kyle Klatt, Planning Director
Nick Johnson, City Planner
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Planning Commission
SUMMARYAND ACTION RxQv5T1p:
Staff is seeking authorization from the City Council to distribute the City's proposed
Comprehensive Plan Amendment to adjacent jurisdictions and the Metropolitan Council for
review. Comprised of the Village Land Use Plan, the Comprehensive Plan Amendment is the
result of a long planning process that involved significant public engagement and review. The
Planning Commission reviewed the proposed Amendment at a meeting on February 25, 2013,
and unanimously recommended the Amendment for approval. Submitting the Comprehensive
Plan Amendment to adjacent community/jurisdiction and Metropolitan Council review is a
mandatory step in the process of a major Comprehensive Plan Amendment. After the necessary
reviews have been completed, the City Council may officially adopt the Village Land Use Plan
into the Comprehensive Plan.
BACKGROUND INFORMATION:
The Village Land Use Plan is the result of a lengthy and significant planning process,
spearheaded by the members of the Village Work Group. The Village Work Group was formed
in May of 2011, and was charged with making land use recommendations pertaining to the
Village to the Planning Commission and City Council. As part of the planning and community
engagement efforts for the Village, the process included the following meetings;
• 20+ Village Work Group Meetings
• 2 Stakeholder Meetings
1 Technical Group Meeting
• 1 Public Open House Meeting
• 1 Town Hall Meeting
For more concerted public engagement efforts, all of the property owners in the Village were
mailed notices of significant meetings.
In addition, the Village Land Use Plan was reviewed at a Public Hearing at the Planning
Commission. The Public Hearing gave residents and land owners the opportunity to submit their
comments on the plan into the public record. These comments are summarized in attachment
#3. In response to many of the comments, the Planning Commission directed Staff to refine and
amend several portions of the text of the document to better reflect the community's vision for
the Village Planning Area. These comments by the Planning Commission, as well as responses
by Staff, are organized in a matrix (attachment #2). With the additions to the Village Land Use
Plan, the Planning Commission unanimously recommended approval of the Comprehensive Plan
Amendment. These refinements have been included in the attached version of the
Comprehensive Plan Amendment.
STAFF REPORT:
The Village Land Use Plan includes four sewered land use categories that allow for residential
development. The following categories allow for various ranges of residential density:
• V-LDR — Village Urban Low Density Residential: 1.5 to 2.5 units per acre
• V-MDR — Village Urban Medium Density Residential: 3.0 to 4.0 units per acre
• HDR — Urban High Density Residential: 8.0 to 15.0 units per acre
• VMX — Village Mixed Use: 6.0 to 10.0 units per acre
The Village Land Use Plan (Map 3-5) is designed to accommodate a range of 900 to 1,100 new
sewered housing units in the Village. In addition, there is some minimal amount of land located
at Manning Ave, and State Highway 5 guided for commercial activity. The remaining areas of
the Village are guided the same as their previous rural land use categories (Rural Area
Development (RAD) or Rural Single Family (RS)). The plan also includes areas guided for three
types of open space. The open space types and locations are described in the Village Open
Space Plan (Map 3-6). Finally, the plan also guides land adjacent to the train tracks in the eastern
portion of the Village for public/park land use. This area is to serve as a placeholder for a future
community park facility that will serve the Village and community as a whole.
Regarding the other elements and amenities contained with the Comprehensive Plan
Amendment, Staff has outlined how the proposed land uses interact with transportation, parks
and trails, public utilities and other important features that will make development in the 'Village
a success. In addition, Staff provides an overview into the mechanisms of implementation that
will be included in the Village, including zoning, design standards, a form -based code and other
tools. It is the goal of the Staff to include all of these amenities and elements of implementation
in a comprehensive way so that the vision is effectively communicated to land owners and the
development community.
PLANNING COMMISSION RECCOMENDATION:
The Planning Commission is recommending that the City Council authorize distribution of the
Comprehensive Plan Amendment for adjacent community and Metropolitan Council review
through the following motion:
"Move to authorize distribution of the Comprehensive Plan Amendment — Village Land Use
Plan for adjacent community and Metropolitan Council review."
2
ATTACHMENTS:
Comprehensive Plan Amendment — Village Land Use Plan
2. Planning Commission Comment & Response Matrix
3. Summary of Public Hearing 2-25-13
SUGGESTED ORDER OF 14USINESS:
Introduction of Item City Administrator
Report/Presentation..... ............... ....................... Planning Director
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion Mayor & City Council
Discussion ......... ............... ............... ......... Mayor & City Council
Action on ........... ............. ..... „ ...... ........... Mayor Facilitates
T L e������/����������
The approximately 1,300 acres that comprise the Village Planning Area as defined on the Village Land
Use Map, aozc� �, have been the subject of numerous studies and planning efforts extending back for
several decades. The Village Area serves asthe heart ofthe community and provides adirect
connection tothe [it/s past with its historic buildings and small-town character. As part ofLake E|nno's
most recent Comprehensive Plan update in 2005, the City decided to accommodate a portion of future
sewered development within the Village Planning Area with the direct intent of building upon the
existing character of the Village while preserving those aspects that make it unique.
This section of the Lake Elmo Land Use Plan includes an updated land use plan for the Village Planning
Area and has been prepared with the specific intent of building off of previous planning efforts for this
area, including the City's 2005 Comprehensive Plan update and the Village Master Plan completed in
3007. This revised plan generally recognizes the adopted goals and objectives from these previous
planning efforts while updating some of the specific land use elements to conform to the broader Land
Use plans for the City.
The decision to extend public sanitary sewer services into the Village Planning Area and to plan for new
development within this planning area has been based on a number of factors, including the following:
• The desire to,mai,nta-in the Village Planning Area as the core of the city by accommodating a
portion of new development set to occur outside of the rural development areas.
• The ability to locate new and expanded public services and facilities in a central location.
• The need to extend public services, and specifically public sanitary sewer, to existing users
within the Village Area that are presently using older and non -compliant septic treatment
systems.
The potential to take advantage of redevelopment and renovation activities within the existing
core of the Village and to encourage new development that builds off of the existing character
ofthe Village.
The need toaddress existing traffic congestion and safety problems along the main roadway
corridors that tranmectthe Village Planning Area,
The opportunity to preserve open space around the Village Planning Area to clearly delineate
the edge of the Village and preserve the sense of place that presently exists.
The desire to accommodate some of the expected future urban growth outside of the 1-94
Corridor closer tnthe historic center ofthe community.
Lake Elmo has a long history as one of the oldest settled areas in Minnesota, beginning with its platting
by the railroad company in 1878 in the approximate location of the present VU)a0e. The namesake lake,
formerly Bass Lake, served as a focal point for much of the early development, which included a large
hotel that was erected on the north side ofthe lake in the 18Q0'sand a 330-acreres/denha|
development called Elmo Residential Park that was platted to the north and east of the lake (which was
never fully developed asp|anned\.
Lake Elmo Comprehensive Plan — Draft yy5113 Chvpte,x/—vVlagrLpndcwopion
After incorporation noe Village in 1925, the city continued todevelop asa rural center providing goods
and services tothe surrounding agricultural lands inWashington County. Lake Elmo later flourished asa
center for farmers throughout the middle part ofthe J«mCentury. |talso became opopular destination
for summer villas and cottages, attracting residents from the larger Minneapolis and St. Paul region as a
picnic and excursion area.
As a result of this varied history, one can find examples of wide variety of architectural eras within the
Village Planning Area, including buildings that were built from the early 20th Century through the post
World War Utime period. New subdivisions began appearing inthe post war era, and these housing
developments began toshift the focus nfcommunity life from farming tohousing for commuters. This
general transformation continued as the cabins and summer homes north of Lake Elmo were converted
into permanent homes,
While the City has undergone significant changes over the course of its history, many of the buildings
located in the Village Planning Area still retain their 19* Century settlement character, An excellent
example ofthis character isthe historic farmstead built hyWilliam 3. Mnscrip,who inl921was selected
a»Minnesota's best farmer. The farmstead iscurrently located onland owned bythe Peter Schi!tgen
family. Moscrip's North Star Farm, known for its Holstein cows, still stands essentially as 'it did nearly
lO0years ago and continues toserve as anexemplary gateway into the Village Planning Area,
Located 15 miles east of downtown Saint Paul, Lake Elmo has been successful at retaining its rural
character even with its close proximity tothe Twin Cities metropolitan area. Like traditional mid -
western towns, the edges of the Old Village are clearly defined; one can literally walk into a cornfield
from the outfield of the local ball diamond, which represents a unique environment within the suburban
metropolitan area. The Village Planning Area includes small historic Main Street that contains several
lovely buildings arranged at an intimate scale that is bisected byanactive rail line.
State Highway 5, also known as Stillwater Boulevard, runs east -west through the community and leads
to Stillwater to the east and Minneapolis/St. Paul to the west. The highway was designed as a rural
section, with ditches, culverts and large setbacks tobuildings. Approximately 12,OQOcars traverse the
road a day, with most of this traffic occurring during the morning and evening rush hours. The City has
expressed interest inhaving the roadway turned over from the State tothe County inthe past, There
are no signalized or controlled intersections on Highway S in the Old Village, which makes this route
attractive to commuters interested in bypassing busier roadways. With its significant traffic levels,
Highway 5 divides the Village Planning Area, as crossing this road can be dangerous for both vehicles
and pedestrians.
County Road 17, Lake Elmo Avenue, runs north and south through the heart of the Village (it is the
historic Main Street), and provides a direct connection between Highway 36 to the north and the 1-94
frontage road to the south. The road jogs about a block to the east via a quarter -mile section of Highway
S, which is both confusing and dangerous for motorists. The location of Lake Elmo Elementary School at
this intersection further exacerbates concerns regarding safety in this area.
County Road 15, Manning Trail, runs north to south on the east side of the Old Village, connecting
Stillwater Boulevard to 1'94.This is a preferred route for many commuters and will eventually be
upgraded toafour-lane section byWashington County.
Two significant lakes and associated parks contribute to the quality oflife inthe Village. These lakes and
parks include Lake Elmo and the Lake Elmo Regional Park Reserve located on the southwest side of the
community, the 30-acre Reid Park on the south side of the Village, the smaller Lions and VFW parks in
2
Lake Elmo Comprehensive Plan —Draft 315113 Chapter m—Village Land Use plan
the middle of the City, and Sunfish Lake and Sunfish Lake Park are to the west,all ofwhich represent
beautiful amenities for community residents and visitors.
The Lake Elmo Regional Airport is located immediately across Manning Trail in Baytown Township.
Primarily arecreational facility, the airport safety zones associated with the airport extend into the
Village Planning Area and will need to be considered as development occurs along the eastern boundary
ofthe Village area. The City will work the Metropolitan Airports Commission to develop appropriate
multi -jurisdictional zoning to help plan for future residential development in this area.
Anumber ofnew developments lie nnthe outskirts ofthe Old Village. |nmost ofthese developments
the City's OP —Open Space Preservation zoning designation has guided site design so that major
portions ofthe these subdivisions are retained aoopen space, Existing and proposed trails are planned
toconnect toseveral ofthese neighborhoods.
Finally, it should be noted that some other challenges exist related to the physical context of the Village,
These challenges include the following:
There is a significant natural gas -line easement running from north to south on the
eastern portion ofthe Village,
The area east of downtown Lake Elmo in the Village has experienced some groundwater
contamination. Development within this site should be aware ofthe contamination.
The location of the Christ Cemetery along State Highway 5 may present some
challenges related to buffering for residential development adjacent to this facility.
The area to the east of downtown experiences significant drainage and storm water
runoff. The drainage and runoff creates sizeable water -courses that could create
challenges inmanaging storm water inthis area.
The City last updated its Land Use Plan in 2005 to reflect the extension of public sanitary sewer services
into the Village and the City's plan to accommodate a portion of the required REC units within the
Village Planning Area. Prior to the preparation of the 2005 plan, the City undertook numerous planning
initiatives to analyze land use within the Village, which in the recent past has included the following
• The 199GMinnesota Design Team Report
w The 1999ThornbeckArchitects Old Village Urban Design Study
w The lO0O[a|thnrpeDesign Study
• The 20O2Thornbeckand Associates design work
m The Z8U3TKD4Water Supply, Traffic, and Surface Water Reports
These efforts demonstrate the comprehensive approach that has been taken with planning in the
Village. in addition, many of the planning efforts were spearheaded by countless volunteer hours of
many Lake Elmo residents, representing agrass-roots approach. Throughout all nfthese studies, aswell
osthe studies that preceded them, several common themes have emerged. These themes have helped
shape the goals and objectives for the Village Planning Area that are reflected in this plan. After
adoption of the 2005 Comprehensive Plan, the City decided to prepare an overall master plan for the
Village Planning Area as part nfa larger and more focused land use study in this area.
Lake Elmo Comprehensive Plan —Draft 31513 Chnptrm—viliag Londuse PJan
\nthe summer ofZ0U5 the City ofLake Elmo retained ateam led bvRobert Engstrom Companies to
prepare a Master Plan to guide anticipated development within the Village Planning Area. This study
focused on techniques that could be used by the City to help preserve the character of the Village while
accommodating the growth and development anticipated under the updated Comprehensive Plan, This
plan further acknowledges the pressures that the City will face once sanitary sewer services are
extended into the Village, and further establishes policies intended to minimize any negative impacts to
the unique charm and scale ofthe area.
The design team, which included Jerry Mazzara of Design Forum and Bob Close and Bruce Jacobson of
Close Landscape Architecture, was charged with two areas offocus: 1)tuprepare a physical plan with
associated guidelines, and 2) to provide a strategy for allocating development units throughout the
planning area. The intent of this approach was to present a guide for development that would allow the
City to work with developers to achieve common goals while ultimately strengthening community
character through good design.
The Village Master Plan creates an overall vision that places new development within a framework of
parks, trails, and open space. |talso notes that balancing growth with the preservation ufsmall town
living will rely on creative design and careful implementation of the plan.
While the plan as a whole is not being adopted as part of this chapter, the overall guiding principles and
various recommendations from this plan are referenced in the latter portions of this plan. The Village
Master Plan will continue to serve as a guide for new development within the Village Planning Area and
will be used to help define the development qualities and preferences being sought by the City.
Upon completion of the Village Master Plan, the City prepared an Alternate Urban Area -Wide Review
(AUAR) for the Village Planning Area in order to address the expected cumulative environmental impacts
associated with the anticipated growth and development within the Village. This study used the Master
Plan as the basis for the three alternatives that were studied, each of which assumed increasing
intensities of residential, commercial, and mixed -use development, The AU4R document includes a
mitigation plan that will need to be addressed as development occurs in the Village. The Village Planned
Land Use Map that accompanies this Chapter, has been designed tofall within the scope ofthe
alternatives that were studied and it is expected that the AUAR will remain o valid environmental review
as the City works to implement this plan.
The land use plan for the Village Planning Area focuses on downtown Lake Elmo, the residential
neighborhoods south of the downtown, and the farm land immediately surrounding it. The plan
addresses future land uses, location of new roads, location of open space corridors, and the measurers
that could be used to implement the overall vision for the Village Planning Area. The primary objective
of this plan is to create a blueprint for new development that builds on existing community strengths
such as the compact, walkable core, easy access to recreation, and proximity to major transportation
corridors. The plan recommends locating new neighborhoods contiguous totheex>stingcoreanU
emphasizing walking connections between neighborhoods and the care and within the neighborhoods
themselves.
The land use plan will provide space for civic buildings, new retail and service businesses, lifestyle
housing, and recreationa(/open spaces that will combine to make a highly desirable, sustainable and
welcoming center for the City. The ultimate goal nfthe plan istobuild onthe existing strengths ofLake
4
Lake Elmo Comprehensive Plan - Draft 31511a Chapter M'-Village Land Use Plan
Elmo, including a compact assemblage ofstreets and blocks, a distinct edge, a historic main street and
good access kzparks and open space. The plan intends toextend these qualities tothe newly
developing areas surrounding the existing downtown. |naddition, itproposes connecting the existing
residential neighborhoods to the south with the village core and new neighborhoods.
The Village Land Use Plan includes a series of specific goals and objectives for each of the land use
elements, and establishes the following as the overall goals and objectives for the plan:
l) Adhere tothe Guiding Principles from the Village Master Plan, which are incorporated into this
}and use plan in7a»�a
Z\ Preserve the existing character of the Village while accommodating new housing and businesses
to comply with the growth projections ofthe Comprehensive Plan.
3) Create a walkable, viable community with a distinct center.
4\ Provide space for public and commercial activities around a village green that can serve as a
focal point for new/ development.
S\ Create an open space buffer around the new development areas to foster a true village feet,
6) Plan for development on a "village" scale rather than a "suburban" scale, recognizing the
existing historic context of the OW Village.
7) Promote traffic calming measures along State Highway S to improve auto and pedestrian safety,
particularly in the vicinity of Lake Elmo Avenue and Lake Elmo Elementary School.
8) Plan for at least one grade -separated crossing of Highway 5 for bicycles and pedestrians
9) Provide for the recreation needs ufthe new neighborhoods m/hUebui|d/ngonexistingfecU/tieo
and accommodating the need fo,community'xvWe recreation facilities.
lO) Create a natural system for storm water management that takes advantage ofexisting drainage
patterns.
Il) Plan for a new Village Parkway as a major north/south collector with a new railroad crossing
approximately midpoint between Lake Elmo Avenue and Manning Ave.
12) Promote mixed -use development inthe areas close tVthe Village Center.
�'V�K�
The Village Land Use Plan, identifies four primary land use categories within this planning
area that will accommodate growth, and incorporates anopen space overlay category k/specify
which portions ofthe area will bedesignated for open space, The land use categories asapplied io
the Village Planning Area include:
* V'LDR-Village Urban Low Density Residential atl.5to%.Sunits per acre
* V'K0DR-Village Urban Medium Density Residential at3.0to4.Dunits per acre
* HDR- Urban High Density Residential atODto 15.0 units per acre
5
Map 3-5
P.6-6.6- 6 6:6;-' 6:6 6 .6666-, .61'.66 1 >1,1gC'f.it4,
E.E• EEEE EE, f Vellt
gr:6666,a66,i>76.6./-eiTiiWi
- ,cerine:
Greenbelt Corridor:
500' (Approximate)
/
/ ,E
EEE
116
- E-
, .
. . '.,
E ..
--EEEEE:EvEEtEEE— ;' ,-.-au V WIWtt-, , : '''...,,, -,'.'-a-,g.q1-1-,,, UM, . '7 -, v....iir-W,Mf..,,,,,,,,Cla yy,,,,,,- _;gm,,,,,,,,,,,,,,,,,,,:,,,:,,,,,,,,v,,,,,,,,,, ,f 1,,,,,,k,5 ,.. 2f,-
? ..
Acreage by Land Use
V-LDR: 189.3
V-MDR: 101.4
VMX (greenfield): 64.6
HDR: 6.1
C: 6.4
Village Planned Land Use
Lake Elmo Comprehensive Plan 2030
Planned Land Uses
71 Public/Park (P) =Village Boundary
Rural Area Development (RAD) '7;:?.).Z Village Open Space Overlay
Rural Single Family (RS) Open Space Acreage: 591 Acres
/ Village Urban Low Density (V-LDR)
K,/,-;.; Village Urban Medium Density (V-MDR)
Urban High Density (HDR)
Village Mixed Use (VMX)
MT Commercial (C)
Sources: Washington County & N.1 Oro GIS
:ITV OF
a-20.-13
Lake Elmo Comprehensive Pion _Draft 315113 Chapterm—Village Land Use Plan ,
a VMX — Village Mixed Use with residential densities of 6.0 to 10.0 units per acre
All nfthese categories are defined inthe previous section ofthis Chapter. The Village Open Space
Overlay category isfurther described below.
The Village Land Use Plan was designed to accommodate a range of 900 to 1,100 new housing units with
the understanding that the target growth for the Village is 934 additional units of housing. Using the
midpoint of the density range and gross acreages associated with each land use category, the City
expects that up to DOUofthese units will be located within areas guided for LDR and MDR land uses,
while an additional 200-300 housing units are expected to be built within the HDR and VMX land use
cateQohes. As these numbers represent a calculation based on gross acreages, the actual unit numbers
are expected to be somewhat lower on a net acreage basis.
A summary of the purpose and intent of each of the elements of the land use plan is included inthe
following section along with the goals and objectives that are specific to each of these elements.
}norder toachieve the goals and objective ofthe Village Land Use Plan, aheavy emphasis bplaced on
the planning ofthe existing Village Center, ordowntown area. The Village Center iscomprised nfthe
area guided for mixed -use development. Building off the existing historic development pattern
surrounding Lake Elmo Avenue to the south of State Highway 5 is critical to creating a distinctive and
walkable care. This core is envisioned to provide an experience that is consistent with a historic
downtown. To make this vision a reality, the Village Land Use Plan utilizes mixed -use zoning (VK4K)fnr
the Village Center to encourage a variety of uses that vvU) provide opportunities for commerce, retail,
entertainment, community spaces and housing, all working in synergy to drive activity, energy and
people to downtown Lake Elmo.
To successfully achieve the desired vision, the following details surrounding implementation will be
provided for:
The Village Center may include a master planned mixed use development with a village green or
outdoor community gathering space. This development is intended to support downtown Lake
Elmo by providing an increased sense of place and opportunities for community events.
The Village Center will utilize mixed -use zoning, allowing a broad mix of uses that are consistent
with historical development patterns and reflect traditional downtown areas.
Additional protections will be afforded to existing homes in terms ofproviding additional
screening or landscaping to buffer existing homes from new development in the Village Center.
In addition, existing homes will not be considered non -conforming uses within the mixed use
district.
Infill development that is sensitive to the existing context, development pattern and
architecture isencouraged, particularly along Lake Elmo Avenue.
The City may consider the adoption of a historic district to promote the preservation of historic
properties and the existing character and architecture of downtown Lake Elmo.
In order to preserve the historic development pattern of downtown Lake Elmo, the City will
pursue the adoption of a form -based or hybrid code in the mixed -use area of the Village.
To ensure that parking is adequately addressed downtown, the City will work with business and
property owners in the Village Center to devise solutions for parking that are agreeable to all
7
Lake Elmo Comprehensive Plan—mraft 315113 Chapter IN — Village Land Use Plan
parties. Providing additional parking isnecessary for business and district vitality, In addition,
the provision ofparking inthe Village Center should be mindful ofmaintaining a safe and
pleasing pedestrian experience, which is critical in supporting a successful downtown.
In order to draft a plan moving forward to stimulate growth in the Village Center and build off the
existing downtown along Lake Elmo Avenue, the City may work to pursue a master planned, mixed -use
development known as the Village Green that will serve as a community gathering space and
destination. The intent ofthis development is to drive more energy and activity to downtown,
specifically along Lake Elmo Avenue. The City will take anactive role inthis process with the following
aspect nfimplementation and design inmind:
The project is to be developed as part of master plan prepared by the City and/or private
developers.
The signature feature of the project shall be a village green or other community gathering space.
This gathering space is intended to be a destination, hosting community events such as concerts
and farmers markets.
The project is intended to include mixed -use development surrounding the community space,
with residential development incorporated into retail, office and service uses.
- The opportunity to incorporate public facilities into the development may arise to serve as an
additional anchor tnthe project area.
Development in the Village Green will most likely include: l) direct access and visibility from
Lake Elmo Avenue, 2) access and visibility from the new village collector road, 3) connections to
the Old Village, and 4) opportunities to create pedestrian connections to areas of new
residential development,
Thecnn5gurotionofHVVY'SandthefutureViUa0ecoUectornoadxystenn,nrparkvxay,vviU
provide an excellent opportunity for additional anchor -type development along State Highway 5
(e.g. community center, health care facility, retail, etc.) that will drive additional users to
support downtown Lake Elmo.
The City anticipates that additional growth in the Village may provide opportunities toadd new or
improve existing public facilities and annenities. Planning for additional public facilities or improvements
will be done in a manner that is consistent with the goals of the Village Land Use Plan. More specifically,
public facilities and amenities shall be provided in a user-friendly way that promotes accessibility and
safety for all Lake Elmo residents.
- City Hall will continue to serve as a key public building within the mixed -use development area.
Opportunities for the expansion and/or relocation of City Hall will be considered either as part
of the Village Green or in another prominent location within the Village Center,
- The Lake Elmo City Library, Fire Station #1 and the Lake Elmo Regional Arts Center are presently
located in the Village [enter. Any significant downtown master planning shall take these
facilities into account. The library in particular should be seen as an opportunity to drive more
residents and visitors tVthe downtown area, stimulating local businesses in the Village Center.
Lake Elmo Comprehensive Pion — craft 315113 Chapte/m—village Land Use Plan
- Other public uses within the mixed use development area are encouraged, including
recreational facilities, the downtown post office, and others, as long as they are consistent with
the character and function ofatraditional downtown.
- The Lake Elmo Parks Commission will play an integral role in planning for recreational facilities in
the Village and ensuring that they are accessible tothe surrounding residential areas.
Lake Elmo Avenue has traditionally functioned as the commercial center for the City, and the Land Use
Plan strives to maintain the Village asaviable and attractive place todo business, while providing
opportunities for new development tooccur inappropriate locations. The key strategy toaccomplish
this objective is the reclassification of the existing commercial core and certain portions of the
surrounding land to the VMX — Village Mixed Use district, This district will allow a wide range of
commercial activities and is intended to provide an area for compact, mixed use development made
compatible through acombination ofcareful planning and urban design. When planning for such a
variety of commercial uses, different performance standards may be incorporated to accommodate
both auto -oriented and pedestrian -oriented uses so that these different uses are able to function well in
proximity tpone another. Aslong asthese uses are implemented jnathoughtful manner, the mixture
of land uses within the district will establish the level of vitality and intensity needed to support retail
and service uses indowntown Lake Elmo,
Preserving and enhancing the character ofthe existing main street along Lake Elmo Avenue isanother
key strategy that will help further reinforce this area as the heart of the community. Lake Elmo Avenue,
at present, does not have a unified streetscape and is missing key elements that would improve
workability throughout the corridor. The City intends to work with Washington County and the
Minnesota Department of Transportation to incorporate streetscape improvements with future rood
reconstruction projects, Specific recommendations are included in the transportation section below,
Opportunities for expansion of commercial activity will be limited to the mixed -use areas within the
Village Center, particularly areas adjacent to the existing core and along major collector roads (Lake
Elmo Avenue and State Highway B. New commercial development will adhere tostrict standards
related to form and design in order to ensure compatibility with surrounding land uses and to maintain a
sense nfplace within the Village Planning Area.
AsnnaU area of commercial development outside of the mixed use development area is planned at the
intersection of State Highway and Manning Avenue. The appropriate zoning for this area will be
convenience commercial in order to provide for smaller scale commercial development or an attractive
neighborhood shopping center that is compatible with surrounding residential development.
Other objectives for the commercial components Vfthe Village Planning area include the following:
' Mixed use buildings are encouraged as the primary building type throughout the mixed use
areas, Retail uses should be located on ground floor levels and facing the street where practical.
' New commercial development along State Highway 5 should be oriented in a manner that keeps
the majority ofparking tothe side orrear ofbuildings inorder topromote amain street feel for
this road segment.
' Uses within the Village Center that primarily cater to automobiles will be permissible through
careful site design and the incorporation of pedestrian -oriented design elements.
9
Lake Elmo Comprehensive Plan — craft 315113 Chapte,m—Village Land Use Plan
Business activity should be focused on the key roadway segments within the mixed use
development area, and in particular, along the traditional downtown core along Lake 8rnu
Avenue,
Residential development as the primary land use will occur within those areas designated for LDR, MDR,
and HDR development with the Village Planning Area. Residential uses will also be allowed within the
mixed -use development (VK4X) areas either as the primary land use or as part of mixed -use
development project. The existing residential neighborhoods within the Village Planning Area will
guided either as RS — Rural Single Family or as VIVIX — Village Mixed -Use with the intent of classifying all
existing single family residential homes as permitted uses.
The Village Master Plan includes a series of recommendations for housing types, with key provisions
that encourage the construction uf"|ife'cydehousing" /xmix ofhousing types, styles, locations and
prices that will offer both opportunity and choice for a range of potential buyers and renters) and that
also promotes a balanced transportation system that does not favor one mode of transportation (ke.
cars, bicycles, and pedestrians) over another. The descriptions for these housing types are adopted bv
reference as part of this chapter, and are consistent with the Land Use Plan that calls for denser
residential development as one moves closer to the center of the Village Planning Area.
The City has adopted zoning districts that correlate with the planned LDR, MDR, and HDR land uses,
which generally relate tothe Master Plan categories aofollows:
LDR:Large Lot Single Family, Medium Lot Single Family, Small Lot Single Family
MDR: Small Lot Single Family, 7lv/n Home, Tow/nhnuse,Apo,trnentlCnndonn/n/unn
HDR: Aportn`entICundn/n/n/unn, Housing Above Retail
These categories should be used as a general guide for the types of housing that may be built within the
Village Planning Area. The densities depicted in the Land Use Plan will take precedence over any such
figures used in the Master Plan.
The zoning that correlates tnthe various residential land uses will bedesigned \o allow for smaller lots
and higher densities than allowed under each land use category with the expectation that residential
subdivisions will incorporate open space into developments. The use nfthese open space areas may
include: storm water infiltration, trails, natural orengineered watercourses, natural areas, private or
public parkland, and other similar purposes, Nodevelopment will beallowed that exceeds the density
levels specified in the Comprehensive Plan, and the median of the density range will be used as a target
for planning purposes.
The areas depicted on the Land Use Plan as open space may not be used to calculate residential
densities; however, any internal open space, other than City park land, will not be deducted from these
calculations.
Other objectives for residential development in the Village include the following:
|t|simportant tofoster connections between the residential areas inthe Village,
maintaining some continuity ofcharacter between residential areas asopposed tomany
distinct and disconnected neighborhoods.
In terms ofhousing, the City supports avariety ofhousing types and price points that
are inclusive to all generations.
10
Lake e1nmComprehensive Plan -Draft 315113 Oaptevm-mllagcbmd Usepluv
- While not required, residential design that incorporates environmental considerations,
such asenergy efficiency and solar orientation, isencouraged.
When evaluating the context of the existing land uses and development types surrounding the Village,
one cannot overlook the significant number of open space preservation (OP) developments in Lake
E|nnn. These open space developments have had asignificant ro|einshapin8LakeE)mn'schanacterand
identity; anidentity that isunique \nthe Twin Cities Metropolitan Area, |norder topreserve the
elements that have made Lake Elmo and specifically the Village unique, it is important to plan for
sewered development in a manner that is reflective of the community's existing character, For that
reason, all of the previous planning efforts within the Village have included significant amounts of open
space. Building off of the vision created 'in the Village Master Plan, the current Land Use Plan also
utilizes open space in a strategic way to balance future growth and existing conditions within the Village.
Ultimately, the open space included in the Village will serve as a critical amenity that ensures that the
existing character of the heart of the community is preserved to the best extent possible.
The future open space areas /n the Village, as determined by the Village Open Space Plan, '���� �'�, will
be consistent with one of the three following open space types, all offering different opportunities and
purposes:
1. Natural Resource Preservation Areas. Natural Resource Preservation Areas are natural areas
considered tobeVfhigh environmental and aesthetic value. Such areas inthe Village include
but are not limited to the areas adjacent to Sunfish Lake and Reid Park. These areas are
considered to be of high environmental value due to the large stands of mature trees, steep
slopes, wetlands, natural amenities, and the other ecologically sensitive features that are
located in these areas. The Natural Resource Preservation Area may include uses such as
passive recreation, trails, natural areas, and other activities or uses that are consistent with
passive recreation,
2. Rural Preservation Areas. Rural Preservation Areas are areas within the Village historically
utilized for agricultural purposes. Agriculture remains anintegral part ofthe community's
history and identity. Providing for open spaces dedicated to agricultural uses in the Village is
critical for maintaining the existing character of the Village. Uses within the Rural Preservation
Areas include active farming, passive recreation, trails, public gathering spaces, natural areas,
natural water courses and other amenities that are consistent with agricultural use or character.
3. Greenbelt Corridors. Greenbelt Corridors run along the perimeter of proposed development
and serve as transitional areas between future sewered growth within the Village and existing
rural development. The corridor isintended torange out toapproximately 6OOfeet inwidth.
However, the stipulated buffer may be reduced if the design of the development includes the
following: (1) a design that is mindful of the landscape features of the site, providing enhanced
environmental benefit, (2) a design that is consistent with overall goals for the Village Land Use
Plan, and (3) a design that meets the requirements of the underlying land use category of the
parcel. At a minimum, the corridor should not be less than 250 feet in width, as measured from
the existing Village Boundary or the area guided for commercial use in the northeastern portion
of the Village, for the purpose of maintaining an effective rural -urban transition. Not only will
this provide a significant physical and visual amenity, but it will also encourage more residential
development closer tothe Village Center. Uses within the Greenbelt Corridor may include trails,
passive recreation, public gathering spaces, natural areas, storm water nnanagementsystems,
11
Open Space - Defined
Village Open Space Plan
Lake Elmo Comprehensive Plan 2030
Open Space - Genera
Open Space Categtm
Greenbelt Corridor (500')
Natural Resource Preservation Area
Rural Preservation Area
IAKE FLNJ()
SUlIrCe, I 14%1, ol Col mly and Met, o GIS
2-1.1-13
L^kcclmoCnnpohrnsi,rplan-uoaft 315113 Chapter m-Village Land Use Plan
natural water courses, small-scale orcommunity oriented agricultural activities and other
amenities intended for aesthetic enjoyment.
These open space types will comprise the Village Open Space Overlay, as detailed in the Village Open
Space Plan and Village Land Use Plan The details surrounding the implementation
of the Village Open Space Plan and the associated land use implication's are further discussed in the
section on implementation.
The City has adopted a Parks and Trails Plan, Chapters IX and X of this Comprehensive Plan, which will be
used as a guide for locating new parks and trails associated with development within the Village
Planning Area. Other specific objectives that are specific to the Village concerning parks and trails
include the following:
- Construction of a new trail connection between the northeastern portion of the Lake Elmo
Regional Park Reserve and the Village. This proposed trail connection would primarily follow
existing road r\ght'of-vvayand serve asanew off -road entrance 'into the Park Reserve.
Utilizing 36`h Street as a key pedestrian connection between the existing commercial areas along
Lake Elmo Avenue and future development in the Village Center, or mixed -use area.
- Development of grade separated trail either over or under State Highway S (Stillwater
Boulevard) in order to promote a safe pedestrian crossing between the northern and southern
portions ofthe Village Planning Area.
- Construction of a multi -use trail along Lake Elmo Avenue that is separated from vehicular traffic
and that will serve as the primary trail connection tothe /-94corridor. Due to constraints
associated with the available right-of-way and other limitation associated with its potential
location next to Lake Elmo, this trail should be given special consideration as part of any future
improvements toLake Elmo Avenue.
Expansion of Reid Park into adjacent prime natural areas and other property to the east nfReid
Park that isnot well -suited for residential development. Future trails will beencouraged tn
connect Reid Parkvvhhthe surrounding residential neighborhoods,
Development of a larger regional recreational facility to the east of the Village Center adjacent
tothe railroad right-of-m/ay. This facility could serve asanatural buffer between the rail line and
new residential development within the Village Planning Area.
The establishment of trail connections between the new and existing neighborhoods located
within the Village Planning Area. Sidewalks will berequired for all new developments; however,
the City will consider trails as a substitute for sidewalks in instances where they provide
connections to other neighborhoods or other public features within the planning area.
The City may consider the relocation of the existing ball fields located downtown to a new
regional recreation facility in the Village to allow for redevelopment opportunities within the
Village Center.
The existing and planned transportation corridors that circumvent the Village Planning Area will play a
critical role inshaping the character ofthe Village. State Highway 5and County Highway l7serve asthe
primary routes into and out of the Village and will continue to see increasing levels of traffic in the
13
Lake Elmo Comprehensive Plan —Draft 3/5/3 Chapte,m—WllaReLanduse Plan
future. These routes also represent important connections for the local businesses, many of which rely
on these major transportation routes for visibility and access. The Village Land Use Plan balances the
need for access tolocal businesses with the overall objective Vfmanaging and calming the expected
increases intraffic levels throughout the planning area, The general transportation goals for the
planning area include the following:
State Highway 5 is the primary east -west travel route through the Village. Because of existing high
speed limits and traffic volumes, it isoften abarrier (or atleast asignificant inconvenience)to
pedestrian and vehicular movement. its current design includes ditches, culverts and wide setbacks
for buildings along the right of way.
The City is seeking design flexibility with regards to future improvements to this roadway in order to
reduce speed limits, narrow travel lanes, and to consider other features that will encourage a future
Main Street that emphasizes pedestrian character, traffic calming and mix of uses described in the
Comprehensive Man. A potential turn -back ofthe road to Washington County may help accomplish
this design flexibility.
Specific recommendations:
Rounclabouts. at the east and west ends of Stillwater Boulevard could slow traffic and mark the
edges of "downtown". The redesigned road segment in between will transition from the existing
rural section tu a traditional Main Street design that includes:
• Curb and gutter with associated storm sewer
• Wider sidewalks with pedestrian scale amenities (benches, lights, street trees)
• Narrower lanes perhaps with planted medians and center turn lanes
• Curb -side parking 'if feasible, with additional parking located between or behind Main Street
buildings
• Controlled intersections, one at Lake Elmo Avenue and one at 39th Street, will provide safe
crossings, slow traffic and pull the Village together as one piece, not two halves,
Stillwater Boulevard and Lake Elmo Avenue will continue tV bethe primary commercial streets in
the Village, promoting existing businesses, while encouraging new and expanded opportunities for
local goods and services, Buildings will be located at (or near) the right of way, with generous
walkways for pedestrian movement and 'spill -out' activities, such as sidewa|kcaf6, coffee shop or
other uses.
Lake Elmo Avenue, specifically south of State Highway 5, is recognized as the existing Main Street of
theViUage.Theexistingconditionsinc|udea°T°inteoectionterminusandjoga|onGStateHighway
Sto connect with Lake Elmo Avenue tothe north. The Comprehensive Plan does not plan for the
realignment of this roadway segment, and instead recommends improvements along Highway 5 to
calm traffic and reduce speeds in order to better manage the traffic through these intersections.
The City will consider modifications to Lake Elmo Avenue in conjunction with the public
improvements necessary to bring public sanitary sewer service into existing buildings within the
Village Planning Area, Future road improvements to Lake Elmo Avenue will include an emphasis on
14
Lake Elmo Comprehensive Mon - Draft J/511s Chapter m-wYIG9cLand Use Pion
the pedestrian environment and incorporate appropriate features including benches, lighting,
sidewalks, and other elements in order to create an inviting pedestrian environment.
Specific recommendations-.
w Consideration of angled parking along Lake Elmo Avenue in order to provide additional
parking for businesses and to provide additional separation between pedestrians and
Development of a streetscape plan for Lake Elmo Avenue that will identify the design
features appropriate for Village -scale development,
A controlled intersection, with the potential fora round'a-bout at the intersection of State
Highvvay5, will help calm traffic and provide opportunities to create a gateway into the
Village core,
Future roadway improvements should incorporate traffic calming measures tohelp manage the
projected traffic levels, The City will pursue both non-physical and physical measures as described
in the U.S. Traffic Calming Manual (American Planning Association and the American Society of Civil
Engineers) in order to help reduce the need for a major roadway expansion (in terms of additional
traffic lanes) and to promote road improvements that are designed to be consistent with a Village
scale. |nthis context, traffic calming may involve changes in street alignment, installation of barriers
and other physical measures toreduce traffic speeds and/or cut through traffic volumes /nthe
interest ofstreet safety, livability, and other public purposeo.
Traffic calming measures will be considered for all existing streets that are renovated and all new
streets constructed with the Village Planning Area,
A new collector road system will provide for a new north/south connection between State Highway
Sand 3O,'Street within the Village Planning Area, This road will serve osthe backbone for much of
the new development with this area and will provide fora connection back to the existing
downtown via �h
an Street. The City will work the Union Pacific Railway company to
create anew crossing ofthe railroad atapproximately the mid -point between Lake Elmo Avenue
and Manning Avenue. The design ofthis street will employ aparkway style nfdesign and serve as a
collector road for new development on the east side of the Village Planning Area. Finally, the
alignment of the collector road may serve as the boundary between the mixed -use (VIVIX) and
medium density (MDR) land uses.
The City will work to establish a unified street design for all streets (existing and new) within the
Village Planning Area. As a part of this process, the City has initiated an effort to develop a common
theme for public spaces within the City and will use the results of this therning work as part of future
streetscape designs. The theming effort will be critical in creating a unified sense of place in the
new and old areas ofthe Village.
New trails along State Highway and Lake Elmo Avenue will serve as the backbone for atrail system
that connects the existing and new development within the Village Planning Area and that also
15
Lake Elmo Comprehensive Plan — Draft 315113 Chapter ov—Village Land Use Plan
connects to major destinations such as the Lake Elmo Elementary School, Stillwater Area High
School, Village Center, Village Green, Lake Elmo Regional Park Reserve, and residential and
commercial areas along the i'94Corridor,
4simprovements are made to State Highway 5,the ability ofpedestrians to safely cross this
roadway will begiven strong consideration aspart ofthe final design. |naddition tocrossings at
controlled intersections, the plan recommends that at least one grade separated crossing be
incorporated into the sidewalk and trail network.
The Village Planning Area will initially be served by a new sanitary sewer force main that extends from
the southern boundary ofthe City toalift station immediately north nf301h Street and east of Reid Park.
This force main is scheduled to be constructed by 2014 and will be the starting point for further service
extensions into the Village Planning Area. Future sewer extensions can be divided into three distinct
phasing areas asfollows:
New development areas east of existing residential and commercial development, north of 30t"
Street, and South ofState Highway 5;
New development areas located north of 391h Street and west of Lake Elmo Avenue; and
Existing homes and businesses within the Village Planning Area served by a new sewer line
within orparallel toLake Elmo Avenue.
Water and other municipal services are already present in those portions of the Village Planning Area
that are already developed, and these other services will be extended into future developments
concurrent with sewer service.
The City intends to be flexible with the timing of each of the project phases described above in order to
remain responsive tomarket conditions. Developments within each phase may occur independently qf
the other phases; however, the [\ty'oability tnefficiently serve a proposed area with municipal services
(including public sanitary sewer and water) must be addressed by potential developers, |ngeneral, a
development must either be contiguous as much as possible to areas that have already been served, or
as an alternative, there must be an approved plan for extending services that also addresses the
financing related tothese improvements, A\\prujectsvv\\\beeva\uatedforcontinuhyvvithexist\ng
service areas and whether or not the City can efficiently provide services to a site.
The Existing and Planned Land Use Table /1-r7,4,ide includes the updated projections for land use
changes based onthe Village Land Use Plan. Urban services will beextended tothe Village starting in
2024. Following the availability of services, development is expected to occur in the Village throughout
the planning time period inresponse tnmarket conditions.
16
Lokecmoromprehen`ivrpmn-o,aft 3/5113 Chapter m-Village Land Use Pion
The City of Lake Elmo will use awide variety o[tools toimplement dhevisinnfbrn
»vitbiotbcViUageP}anniog&rcz,specificaUyhocuoioAoutbeh>Uovvn�� development
In order to achieve the desired vision for the Village [enter, the City will adopt a mixed -use zoning
district. The purpose of the mixed -use district is to establish land use and performance standards with
the intent of enhancing the existing "main -street" character and aesthetic found within the 0d Village.
The mixed -use district will allow for a variety of use classifications, as long as the various land uses can
beintegrated into the context ofatraditional downtown. These land use classifications include various
types of residential and commercial uses, aswell aomultiple land uses integrated into the same site or
structure, such as multi -family housing above retail or office space. With the intent of maintaining a
pedestrian friendly downtown inthe Village Center, different use classifications will be evaluated based
upon their impact mnthe built environment. Use classifications that are more auto -oriented innature
and do not conform to the form found in traditional downtown developments will be subject to special
performance standards to ensure that these uses can coexist in the downtown setting, The City may
also identify the areas of the Village Center that are more conducive to auto -oriented uses,
|tisimportant torecognize that there are many existing single family homes located within the Village
Center. Similar to many other historic downtown areas, the City values these properties as an integral
part ofthe aesthetic and character ofthe area. Akin toother historic districts, these properties will have
the opportunity totransition orredevelop toother land uses, However, single family residential uses
will continue in the mixed -use area as well, In order to provide the necessary protections so that these
different uses can coexist in the downtown, the mixed -use (VIVIX) zoning district shall include
performance standards aimed at buffering residential properties from other more intensive uses. In
addition, existing single family homes in the mixed -use district will not begiven non'cpnfnrminDstatus.
These properties may continue to be used in a manner that is consistent with their existing zoning
classification.
Finally, the City will consider drafting performance standards specific to the LDR and MDR zoning
districts inthe Village Planning Area, These standards would beinformed bythe objectives and goals of
the Village Planning Area, translating the vision towards implementation. Toachieve the desired vision
for the Village, it is important to integrate performance standards that are consistent with the vision and
can beimplemented into the built environment.
,
Inaddition tostandard zoning, the City will pursue the adoption ofaform-based code, orhybrid code, in
the Village Center nrmixed-use area, The purpose ofthis code istomore effectively regulate the form
and street pattern in the Village Center, providing more concrete guidance for the downtown, At a base
level, this form -based code will be aimed at extending the traditional main street development pattern
that currently exists in downtown Lake Elmo to the south ofHVVY-5. The City views the continuation of
this development pattern ascrucial tn establishing downtown Lake Elmo as destination, evoking a
unique and inspiring sense ofplace, Aspart ofthe form -based code, the City will consider different
standards for pedestrian -oriented uses and automobile -oriented uses, possibly resulting in two
transects within the mixed -use area. The ultimate goal for the Village Center is to create a pedestrian -
friendly district that provides excellent opportunities to live, work and play, The form -based orhybrid
code may be critical /n making the downtown district success,
17
Lake Elmo Comprehensive Plan -Draft 3/5/13 [hnpterm-mllvgrLondUsepmv
Considering the fact that it is difficult to transform the built environment once it has already been
established, it is important to incorporate quality design elements from the onset. As a result, � is
important to provide guidance or standards related to site and building design as the City proceeds with
growth and development, Toensure that the newly developed areas ofLake Elmo are ofahigh quality
in both form and function, the City will pursue the adoption of design guidelines or standards. These
standards will beapplicable tothe higher intensity uses inthe community. More specifically, design
guidelines orstandards will beestablished for high -density residential, commercial, business park and
mixed -use development inLake Elmo. These higher intensity uses will have alarger impact onthe built
environment and public spaces of the community. Creating a set of uniform guidelines ensures that
everyone is playing by the same rules, thereby protecting the property values of all who invest in the
community. In addition to guidelines aimed at site and building design, the design standards may
encourage other guidelines related to environmentally sensitive design or site specific considerations,
such asacoustical standards near the Lake Elmo Airport, These considerations will beoffered as
guidance asopposed tostrict standards. Toensure the success ofthe newly developed areas over the
long-term, it is important to promote high quality site and building design.
(_ '. ,`��;��.: .
The provision of open space is a critical component of fulfilling the vision of the Village Land Use Plan.
Equally important isthe method ofimplementation. (fthe implementation ofthe Village Open Space
Plan is ineffective, than the vision for the Village may not be realized. The following section provides an
overview ofthe details ofimplementation for the Village Open Space Plan.
In terms of how the Village Open Space Plan is implemented on the ground, the land that is guided for
open space is designated by the Village Open Space Overlay on the Village Planned Land Use map,
� . While the different types of open space in the VU|oOe serve different purposes or have different
physical characteristics, the implications of the open space overlay on the land itself remain uniform.
The distinction in how the open space overlay affects land in the Village rests in the base land use
category for each parcel.
For all parcels that are designated with rural land use categories (R4D and RS),the open space overlay
does not impact the use ofthe property, |nother words, lands that are guided and zoned for rural use
may function normally under the same rural zoning districts as before the inclusion of the open space
over/ay. For example, parcels that are within Rural Preservation or Natural Preservation Areas will
maintain their Agricultural, Rural Residential or Rural Single FornUy zoning designation. The regulations
of these zoning districts will remain the same regardless of the Village Open Space Overlay,
For all parcels that are designated with urban land use categories (LDR, MDR, HDR, VIVIX and C), the
open space overlay shall act asazoning mrsubdivision restriction. Through restrictions via zoning or
the subdivision process, the City will have multiple tools to provide for the open space areas in the
urban districts inthe Village. For example, the City can utilize zoning toenforce various setbacks from
the existing Village boundary. Another option would betodedicate uut/ntsinthe open space areas
through the subdivision process. Aolong as the end result is achieved, the City would like totake o
flexible approach so that the private market can seiect the best solution for achieving the intent of the
Village Open Space Plan,
After the open space areas have been established, it is important to pursue strategies that will provide
for the long-term preservation of these areas. To accomplish preservation, the City will either pursue
conservation easements with the MN Land Trust or other partners, or investigate the acquisition of land
18
Lvkeslmo[omprehensmrvlcn—Dmft 315113 Oapterm—WVvDe Land Use Plan
that iudetermined to be a significant natural asset Lothe community. Through a combination of both
strategies, the Village Open Space Plan is more likely to succeed.
Conservation Easements: )nworking topursue conservation inthe Village, finding the funding
mechanisms needed to create and maintain the easement will remain the most important project
related to future open space work. With the foundation of the Village Open Space Man in place, the City
will investigate grants and other funding mechanisms, such as the Metro Greenxvays Program and
Legacy Funds, to provide for conservation. Toachieve positive results, finding willing private and public
partners will becritical. In addition, the City may be willing to work with private property owners in the
Village who wish topursue conservation easements ontheir property. Finally, tomake the conservation
program as cost-effective as possible, the City will identify the areas of open space that are of the
highest priority for conservation. Prioritizing areas for preservation will allow for anincremental
approach toobtaining conservation easements.
Acquisition: Another strategy that may be pursued is the outright acquisition of property that is
deemed tobpasignificant environmental nrecological asset. |fthe City were topursue this strategy,
the land acquired would most likely be incorporated into parks ortrails planning for the community. in
other words, the land Would most likely have some form of recreational component. For example, the
area to the east of Reid Park could be seen as an opportunity to acquire environmentally sensitive lands
that could beincorporated into recreation. |naddition, the City may wish tmpursue the expansion of
trails around Sunfish Lake totie into Sunfish Lake Park. These potential projects are some examples
where acquisition maybe in the best interest of the City.
Overall, the work nfmaintaining the Village Open Space Plan does not stop with the establishment of
the Village Open Space Overlay, If the open space is to remain a key element nfplans for the Village, the
City will have to pursue strategies to incrementally pre -serve these open space areas. /nthat respect,
the City can play a significant role in supporting open space amenities in the Village for decades to
One consistent theme of the many planning efforts focused on the Village that has continued to
resonate is the need to provide access to recreational opportunities within proximity to the areas guided
for growth, Lake Elmo, and more specifically the Village, has the unique fortune of having access to
some ofthe best parks inthe Metropolitan Area. Asdevelopment occurs, fostering connections and
access to these parks and open space will be an important part of ensuring an amenity rich residential
experience within the Village and community asawhole. For that reason, the City will work topursue
the following projects related toparks and trails:
The City will work with Washington County to develop an "East Side Access" Plan for the Lake
Elmo Regional Park Reserve.
The City will work with Washington County to incorporate a separated on -grade bicycle or multi-
purpose trail along Lake Elmo Avenue when this corridor is reconstructed.
The City will work with the Lake E|nnV Parks Commission to plan for trail connection between the
Village and any access points that become available to the Lake Elmo Regional Park Reserve.
The City will work with the Lake Elmo Parks Commission to site a new regional recreation facility
tnthe east ofthe Village Center, ormixed-use area.
As new residential subdivisions inthe Village are proposed, the City will require land dedication
for the purpose of incorporating neighborhood or pocket parks within the new subdivisions.
19
Lake Elmo Comprehooivr/lan-Draft 315113 Chapter m-Villoge Land Use Plan
The City will consider using parkland dedication as a too( to construct an off-road/multi-purpose
trail system within the Greenbelt Corridors and other open space areas surrounding the Village.
To expand an existing asset of significant natural value, the City may investigate the acquisition
of land around Reid Park to expand the park into ecologically sensitive areas.
The City will remain open toopportunities tosecure rights for a trail connection around Sunfish
Lake.
To provide for safe and effective transportation system in the Village, the City will utilize a number of
strategies to maintain and improve new and existing facilities. More specifically, the City will consider
the following strategies ofimplementation in regards tntransportation:
Transportation related maintenance and improvements led by the City will be
incorporated into the [>tv's5'ygarCapital Improvement Plan ([|P). Projects will be
prioritized according tnneed.
The City will investigate the use of State Aid Funds for collector road systems in the
Village. These funds are critical inthe maintenance ofmore heavily traveled corridors.
The City will work with the State and Washington County on future reconstruction
projects, including State Highway 5, Lake Elmo Avenue (CSAH-17) and Manning Avenue
(C5AH-15).
The City will continue to advocate for safety improvements to State Highvvay5,
especially the area adjacent to Lake Elmo Elementary School and Lake Elmo Avenue. To
improve travel along this corridor, the City will work with Mn/DOT and Washington
County to explore many different strategies to enhance automobile and pedestrian
safety. These strategies may include traffic calming measures, at -grade crossings,
recreation trails, rounclabouts and signalized intersections, among others.
The City will continue tobeactive inany plans ordiscussions byWashington County and
the State regarding the turnbockofState Highway 5. The potential turnbackofState
Highway 5 would have large impact on the future of the roadway. Therefore, the City
should continue to play prominent role in those discussions.
- The City will investigate the use ofTax Increment Financing (T|F)as amechanism to
support various Stn2etscape improvements in downtown Lake Elmo.
The City will partner with private developers Onvarious street improvement projects,
such aSthe Village parkway, related tothe growth ofthe Village, These improvements
present opportunities toimprove connectivity inthe Village. More specifically, the City
will look at the possibility ofincorporating trails into various street improvements.
To provide for a significant amount of growth in the Village, the Village Planning Area will have to be
nerved with the appropriate urban services. These services include water, san/tarysevxerand storm
sewer. While water isalready currently available, the extension of sanitary sewer from the 1'94
Corridor up Lake Elmo Avenue (CSAH-17) is required to support future growth in the Village. The
20
Lake Elmo Comprehensive Plan — Draft 315113
Chapter m—Villay Land Use Plan
extension ofsanitary sewer tothe VlUagewiUinclude the instoUatinnofaforce mainsewer toa |dft
station tothe east ofReid Park along 3OmStreet. From this lift station, two gravity sewer systems will be
able toserve the Village Planning Area, One ofthese gravity systems will serve the western portion uf
the Village, including the existing properties within the 0d Village. The other gravity system will serve
the eastern portion nfthe Village, where there are more opportunities for greenfie|d development.
Tndesignate the lands guided for urban services, the City is required to adopt a Municipal Urban Service
Area |&4U3A\, or boundary that designates parcels for the provision of sanitary sewer service. The
current MUSA boundary for the Village Planning Area is the Village boundary itself. However, in order to
include other properties adjacent to the Village that can be efficiently nerved by sanitary sewer, the City
will amend its K8USAboundary inthe Village, The MUS4amendment isfound in�sMany ofthe
properties that will be added to the K8USA can be efficiently served by sanitary sewer given the dose
proximity tnthe urban service area. Many ofthese properties should beconnected tosanitary sewer tn
replace aging and non -compliant individual sewage treatment systems orseptic systems. These
connections should provide an environmental benefit to Lake Elmo and the Village. Regarding the
connection of existing properties in the Village to sanitary sewer, the priority level of future lateral
service lines isstill undetermined, However, the connection ofexisting properties inthe Village will
follow the natural development progression. In addition, the City intends tofollow State Statutes that
require hook-up within two (2)years once sewer service isavailable tna property.
With regards to water service, the City will have to expand its water system to serve the newly
developing areas inthe Village. Asthe supply nfdrinking water has been under greater strain inthe East
Metro in recent years, the City will continue to work with Washington County and the Metropolitan
Council onregional planning issues that will impact the [by'swater supply. Theseeffortsxvi|/be
coordinated with the Minnesota Departments ofHealth and Natural Resources.
In regards to storm water management in the Village, it will be the responsibility of the private
landowners to devise management systems that meet the Valley Branch Watershed District and the
[hy~sstandards for storm water. Considering that the Village experiences significant storm water runoff
events, it will be critical for landowners seeking to develop their land to take a proactive approach to
storm water management. These efforts should be informed by the [ity'sSurface Water Management
Plan, Chapter Vofthe Comprehensive Plan. Landowners are encouraged towork with the City toarrive
atthe best solutions for storm water management (nthe Village. |naddition, land owners may want to
take advantage of the resources of the Washington County Conservation District, who offer assistance in
devising rain garden systems to support on -site infiltration of storm water.
21
a
3-7
A
srdIANVISV siZgialtI2*
Village MUSA - Proposed
Village MUSA Existing
Village MUSA Amendment
Lake Elmo Comprehensive Plan 2030
Source: Washington Curry & l'aletro CIS
2-14-13
TiIFi-y
KE ELMO
Lake Elmo Comprehensive Plan — Draft 3/5/13
Chapter — Village Land Use Plan
PRINCIPLE
Evoke a sense of place ...
Build on existing assets to preserve the small town.
rural character of Lake Elmo, maintaining the Old
Village as the heart of the city.
Balance natural and built systems ...
Integrate development within a green framework
of parks, trails and the open space greenbelt.
Broaden the mix of local goods and services..,
Support existing. and encourage new opportunities
for retail shops. restaurants, office, civic and
institutional uses, particularly along Lake Elmo
Avenue and the proposed Route 5 Main Street.
Provide a variety of housing choices
Make life -cycle housing a top priority, specifically
targeting a growing and increasingly diverse
population.
Invest in quality public space .
Construct signature parks and a destination main
street as the centerpiece for community events with
increased recreational opportunities and improved
amenities throughout the Old Village.
EXAMPLE
For example: the words 'small-town America' still bring forth
almost iconic images of 'place,-; images that represent a way
of life steeped in civic pride, knowing your neighbor and
celebrating tradition. The Master Plan seeks to build on this
idea. not detract from it.
For example: the Master Plan is based on the inseparable
relationship between various systems working together to
create the 'whole -cloth' of community. The idea of a village
within a park is an attainable vision with new
development, infrastructure improvements and other plan
components carefully conceived and constructed as if to
appear part of the original settlement.
For example: having a variety of visible, inviting, high quality
purveyors nearby that meet the daily needs of Lake Elmo
residents is a hallmark of small town life. Rather than
displacement, the Master Plan seeks to enhance the climate for
commercial development (including existing businesses).
while creating an active Main Street and signature destination
centerpiece for the Village.
For example: some existing residents would like to liveLl in
Lake Elmo long after they've left the family homestead:
children born and raised in the area would like to find 'first-
time -buyer' housing they can afford; new residents attracted
to the Village should be able to pick from a mix of high
quality, reasonably priced options for families, active living,
low maintenance and special needs housing close to Main
Street and in nearby neighborhoods.
For example: some of our most memorable and celebrated
places are our parks . from the traditional town square to the
world renowned Grand Rounds in Minneapolis, the
contribution of these special places to our quality of life is
beyond measure. The Master Plan seeks to create a network of
public parks and trails available for active recreational users,
casual spontaneous visits or simply an element of the Village
'fabric you might pass by as part of your daily routine.
For example: Lake Elmo seems to have sort of a quiet history
represented by only a few visible reminders of bygone days.
23
Lake Elmo Comprehensive Plan — Draft 3/5/13 Chapter III — Village Land Use Plan
Preserve and enhance natural and cultural
resources ...
Develop strategies to insure long term protection
of the qualities that make the Old Village unique.
improve connectivity ...
Provide a balanced network for movement that
links local neighborhoods and Village Area
attractions with city-wide and regional systems.
paying equal attention to cars, bicycles. pedestrians
and transit.
Build partnerships
Leverage investment through public/private
partnerships including expanded relationships with
builder/developers, corporate, institutional. county,
state and national organizations with shared
interest in specific elements of the plan.
Foster public safety ...
Create a vital and inviting Village center that
encourages activity throughout the day.
Forward a vision that can be implemented...
Balance economic realities and technical
constraints with a mandate for quality and
livability.
Become ;a great model
Encourage other communities to raise the bar' by
demonstrating low impact development, best
practices and sustainability.
yet the Master Plan seeks to interpret this cultural legacy in a
very public expression of meaning and place. And although
much of what was once natural in the Village Area: I is mostly
gone .. . we still have a responsibility to preserve and protect
what remains, seek to restore what's missing and connect with
regional systems where natural areas still flourish.
For example: the Master Plan is not anti -car . but it also
does not emphasize traffic management and car convenience
as the primary drivers of Village design. Instead, the Plan
seeks to create a safe, functional and aesthetically pleasing
experience for everyone, while encouraging increased
pedestrian and bicycle trips with a decreased dependency on
the automobile.
For exainple: you can't do this alone each and every
component of the Master Plan requires the knowledge and
active participation of a variety of potential partners. Their
success helps ensure your success, and a positive, engaging
and respectful experience should be the outcome for everyone
doing business with Lake E]mo.
For example: safe streets, safe parks. safe neighborhoods .
much of the world we live in is 'self -policing.' The proposed
mix and location of uses and amenities intentionally promotes
casual surveillance (eyes -on -the -street) with easy monitoring
and access by emergency services when needed.
For example: the Master Plan becomes meaningless if it can't
be built implementation of the Plan must include
reasonable cost in a reasonable time frame. with built-in
flexibility that responds to market shifts, political
reprioritization, technological advances and potential outside
influences (oil prices, war, transit).
For example: there is a growing responsibility and broader
perspective that suggests that status quo is not an option. The
Master Plan actively pursues opportunities to not only
explore, but also put into practice, a variety of methods and
approaches that reduce the negative impacts of development,
minimize intrusions on our natural systems, conserve energy
where possible and leave a lasting legacy for others to follow.
For example: there is a wealth of information and real -world
examples to help small towns like Lake Elmo respond to the
complex challenges of growth, development, finance.
24
Lake Elmo Comprehensive Plan — Draft 3/5/13
Chapter III — Village Land Use Plan
Lead by de
Creative and innovative thinking locally should
also be part of the regional. national and global
collaboration of problem solvers.
Minimize negative impacts ...
Promote long term stability and quality of life
through effective balance of economic,
environmental and sociallcultural priorities.
preservation and health. The Master Plan seeks to build from
this knowledge base, benefit from the experience of others and
participate in meaningful problem solving for this rapidly
changing world.
For example: the overall health of the Village is intricately
linked to the health of your local economy, the health and
attractiveness of the natural and built enviromnent, and the
social fabric of rural living. incremental growth and the
attendant changes that go with it must accommodate both
existing and future Lake Elmo citizens.
25
Planning Commission Comment & Response Matrix
Village Planning Area Comprehensive Plan Amendment
February 25/2013
Planning CnmrnissknnCarnnment/Quesdmn
Clarify the density numbers inthe Comp Plan
Amendment. Why isarange being used for residential
densities; how isthis integrated into the plan?
2 What impact will the plan have onproperty owners
with working septic systems and/or systems that have
recently been updated?
BC��\��
T
The Comprehensive Plan for the entire City
establishes various land use categories that guide
land for specific types ofdevelopment Vnthe Future
Land Use Map (Map 3-3). The residential land uses
are broken down between Low, Medium, and High
density areas. Aresidential density range isthe tool
that iotypically used todifferentiate between
different residential categories.
The Village plan includes the general LDR,MDR, and
HDRcategories used elsewhere inthe plan; however
based onfeedback from the Planning Commission,
these will befurther refined toclarify that the density
range used toguide development inthe Village will
bedifferent than those used )nthe }'94Corridor
(these land uses will now beV-LDRand \-K4DR\. The
Village Plan also includes atarget number of934for
overall residential units, which will beused bythe
City 10track compliance with the intent ofthe plan as
development occurs inthe future.
Arange )snecessary because it is impossible tnknow
the true development potential nrmarket
preferences for any given site without more detailed
information nnapiece ofproperty nnpography,
wetlands, soil suitability, environmental issues,
existing easements, etc.\
The City does have discretion insetting upits
residential use categories be asgeneral orspecific as
itwants tobe; however, Staff believes that the
current classifications will allow the City togenerally
establish future guidance for residential land without
creating anoverly complex system that places an
arbitrary cap ondevelopment units.
The plan amendment identifies the areas that will be
served by sanitary sewer service inthe future, but
does not establish aspecific time frame for extending
this service into existing residential neighborhoods.
Beyond the main trunk line that will follow Lake Elmo
Avenue (or parallel toLake Elmo Avenue),the priority
2
Will the City require property owners within the
Village k8USAarea tohook uptosanitary sewer
service?
4 The Met Council mandates should bediscussed /nthe
G Water quality and concerns with depletion ofground
water supplies.
6 Request from James McLeod regarding property at
11SBU30"'Street North.
7 The plan needs todifferentiate between the Village
LDKand MDR classifications and the |-Q4LDRand MDR
classifications.
There are significant issues with parking inthe Village,
especially along Lake Elmo Avenue and around the
elementary school.
level for construction offuture lateral lines will need
to be decided inthe future. All future utility
extensions will follow the natural development
progression inthe Village.
City must abide by State Statutes that require
individual properties to hook-up to sanitary -sewer
service once these services are available (meaning
there isaservice connection provided tothe site)
within two years.
The plan amendment for the /'94 corridor includes a
section concerning the Memorandum of
Understanding (K4OU)with revised housing,
population, and employment projections toaccount
for the flexibility allowed under the revised MOU.
This section will beapart ofthe overall land use plan
that will also include the Village Area Planning
update.
The City'sZOO8Comprehensive Plan amendment
includes sections nnWater Resources and Water
Supply. The purpose statement for the water
resources chapter reads asfollows: the purpose of
[this plan] istoserve asacomprehensive planning
document toguide the City inconserving, protecting,
and maintaining the quality o[its natural resources,
surface waters, and ground water resources.
The City will continue towork with the Met Council,
DNR,Department ofHealth and Washington County
onregional planning issues that impact the [it/s
ground water supply. The City has also adopted a
Surface Water Ordinance that addresses the goals
and objectives from the plan.
Change the McLeod property and properties tothe
west to a Rural Single Family classification.
Create separate land use classifications for the Village
LDRand MDR categories; revise the land use map to
use distinct color coding for these areas. See
comments in item 1.
The village plan indicates that the City will continue
tnwork with property owners within the Village
Center toaddress parking issues. The construction nf
avillage green, ball fields and other public uses will
provide opportunities toexpand upon the current
amount mfpublic parking. Parking will begiven
special consideration as part ofany future
streetscapemodifications tnLake Elmo Avenue and
other Village streets.
9 Trail connections should beopriority, and the plans
should encourage future connections todestination
points like the Gateway Trail.
10 Why was a20Ofoot buffer used inthe |-94Corridor,
but aI5Ofoot buffer isbeing proposed inthe Village?
Should the City beconcerned with the potential for a
takings case with abuffer ofthis size?
ll The plan often uses words that are permissive rather
than mandatory; should the plan use stronger wording
to ensure that the City's intent is followed?
12 There isaprecedent for smaller homes /nthe Village;
does the plan allow for these to continue?
13 The plan should include language tostate the [hvs
intention tohave the City square connect the Old
Village with new construction.
14 The community park areas (ball fields) should bp
combined into one larger area which would also help
avoid splitting the park areas across the railroad hght'
of -way.
15 The City should establish ahistoric preservation
district tohelp ensure the preservation otexisting
historic buildings in the Village.
The City adopted atrail plan in2OO6that identifies
series ofdestination points and plans for future
connections tnthese areas, The Park Commission
will be discussing implementation of the trail plan,
and will belooking Uomake modifications tothe plan
as necessary.
The buffer for the 1'94 corridor was drafted as a
mechanism toprovide separation and buffering
between two different types of residential uses. This
was done through arequired green belt and a
reduction in the densities planned next to existing
residential areas. The Village Plan calls for agreen
belt rather than abuffer, which isintended tumark a
distinction between the rural and urban areas within
the community. This "edge"needs tobeestablished
somewhere, and the green belt isthe mechanism
that was chosen to define the change in land uses
and to help maintain a distinct center to the Village.
Staff has drafted the plan toprovide flexibility where
itmay beneeded inthe future nrwhere additional
work must bedone inorder tnsupport aspecific goal
orobjective from the plan.
The Planning Commission recommended adoption of
revisions tothe LDR and MDR districts that would
allow for slightly smaller lots than uspreviously as
written under the ordinance. The Comprehensive
Plan encourages the clustering ofhousing onsmaller
lots asamechanism topreserve open space innew
developments.
The proposed Village Plan includes several
statements that encourage the construction oftrails
and other pathways tnconnect new development
with the center ofthe Village.
The plan has been drafted toidentify the potential
location fora community park, but would allow for
some flexibility regarding the exact location for any
new parks atthe time development proposals are
considered bythe City. The proposed park areas
should provide sufficient space toaccommodate
common activities \none area, even ifother park
elements are located across the railroad tracks.
The plan states that the City should consider
establishing historic preservation district, There is
additional research and analysis that needs tobe
done in order to determine the designation that
might beappropriate for the City (or \fthe Village
would even meet historic district standards).
4
16 Storm water issues should helisted asone ofthe
existing barriers mrchallenges tudevelopment inthe
Village.
17 The existing ball fields should be preserved ora
suitable replacement must be constructed in order to
consider relocation ofeither existing facility.
18 Why have transfer Vfdevelopment rights(TlDR)and
tax increment financing (T|F) not been included inthe
plan?
19 The Lake Elmo Regional Arts Center should be
documented as a public use in the plan.
The plan has been revised toinclude anadditional
statement inthe section concerning challenges to
development specific tnstorm water issues,
The plan does not call for the elimination ofthe
existing ball fields, and leaves these areas guided for
public use. The future location ofthe Village Green
location is not specifically identified on the plan, but
it would allow for the reuse of existing ball field as
part ofacommunity gathering space.
The Village Work Group after aoextensive review of
open space preservation options decided not tc
pursue TDR as aviab|e option for the Village Plans.
The plan does include references tnthe use ofT/F
financing tohelp implement the vision for the
planning area. These are two examples oftools that
could beused tohelp implement the plan,
The Future Land Use Map has been amended toshow
the Regional Arts Center asapublic use,
TI Cirz` OF'
1- AKEF LIM()
Summary of Public Hearing
Planning Commission Meeting: February 25, 2013
Public Hearing Item 4b: Comprehensive Plan Amendment - Village Land Use Plan
o Neil Krueger, 4452 Lake Elmo Ave. N., noted that he represents the 3ra generation of
his family to live in Lake Elmo. He noted that he hopes to see the Village Center
develop in a natural manner, not artificially. Second, Mr. Krueger noted that he
would like his property removed from the urban portion of the Village in order to
continue agricultural activities on his land. Third, Mr. Krueger noted that he
adamantly supports the development of trails in the Village. Fourth, Mr. Krueger
noted that he would like to see more small-scale single family uses continue in the
Village.
o Deb Krueger, 4452 Lake Elmo Ave. N., noted that she is pleased that the current plan
takes many of the principles of the previous planning efforts forward. She also
noted that residents offered input at a meeting at Oakland Jr. High School several
years ago. She asked if the City is considering the transfer of density rights. She also
noted that the City should consider the extension of greenbelt corridors up Lake
Elmo Ave. to the north. Third, Ms. Krueger noted that she is concerned about the
City not carrying forward cluster developments. She stated that cluster
developments should be done in a way so that residents can see the maximum
amount of open space.
o Marjorie Williams, 3025 Lake Elmo Ave. N., noted that she previously served on the
Planning Commission and Village study groups. She noted that she is concerned
that historical preservation is not adequately addressed in the plan. In addition, the
zoning code does not maintain the existing pattern of the built environment. It is
important that the Village maintain the look and character as it stands today. Ms.
Williams noted that she treasures the old homes in the Old Village.
o Larry Lanoux, from the City of Grant, noted that the City of Lake Elmo is looking at
growth due to Met Council Mandates. He noted that the City of Grant is experiencing
some similar pressure. He reported that the Planning Commission was disbanded in
the City of Grant. He stated that the City of Grant will be one of the communities to
review the draft of the Comprehensive Plan. He wanted to applaud the efforts of the
Planning Commission. He reported that there is no planning Staff in the City of
Grant to review the Comprehensive Plan.
o Ann I3ucheck, 2301 Legion Ave. N., also served on the previous Village efforts. She
noted that she appreciates the efforts of Staff, but urges the Planning Commission to
vote against the proposed Comp Plan. She noted that there is too much passive
language in the Comp Plan allowing for too much flexibility in the document. She
also noted that the plan should only allow for 934 units, not up to 1100 units. She
2
also noted that there is another addition needed to the physical context of the
Village, mentioning the storm water problems. Commercial should not be allowed
in the Northeastern portion of the Village. She also noted that TIF financing should
not be allowed. She submitted her comments in writing.
o Todd Bruchu, 3150 Klondike Ave. N., noted that he is a lifelong resident. He wanted
to know where the Village parkway will be located. He also wanted to know why
the recreation area is labeled as a regional park. Mr. Bruchu also inquired about the
difference between the Village Boundary and the MUSA Boundary. Mr. Bruchu
noted that he is concerned about the recreation area being divided by the railroad
tracks. Finally, he reported that he supports the preservation of Lions and VFW
parks, but he is concerned about the amount of parking available to these parks.
o Susan Dunn, 11018 Upper 33rd St. N., noted that she has reflected on what has made
Lake Elmo special. She wanted to add the context of the Metropolitan Council
mandates to the history of the planning process. She also added some key
components of the physical context. She noted that the original Village Plan called
for 600 residential units. She wanted the passive language to be removed from the
document. She asked that the Art Center be added to the public spaces section. Ms.
Dunn noted that she did not find any portion of the Comp Plan that discussed the
protection of compliant and functioning septic systems. She also noted that the
costs are not included in the document. She is glad that existing homes in the VMX
area will not be considered non -conforming uses. She wanted to share her concerns
pertaining to the ongoing problem to the lack of drinking water in the aquifers in the
East Metro. She noted that she is glad that attention is paid to Hwy-5 safety. She
wished to have images in the document. She is glad that the City is looking at design
standards. The design standards should be considerate of building height,
particularly near the existing Old Village. Finally, she thanked everyone who is
working on these plans. However, she also emphasized that the financial issues
related to sewer are very real for the residents.
o Chairman Williams spoke about three letters that were submitted to the Planning
Commission. The City received letters from Michael Lynskey, James Mcleod and
Steve DeLapp. Secretary Hall read the letters into the record.
o Steve DeLapp, Lake Jane Trail, had three key points: (1) the residents should always
come first; (2) Sustainability is a key practice, particularly in Lake Elmo. This is very
important for storm water management; and (3) the residents should not accept
anything that does not meet a high standard. Mr. DeLapp also noted that residents
of Lake Elmo have always had the ability to use their property for agricultural
purposes. He also noted that the level of density in the downtown reflects the
needed density to create the critical mass of people to have a thriving downtown. In
addition, Mr. DeLapp noted that the issue of the Met Council mandates should be
included in the plan. Chairman Williams read other key points from Mr. DeLapp's
letter.
March l' 2013 HAND DELIVERED
Mr. Dean Zu|eger
City Administer
Mr. Mike Pearson
Honorable Mayor nfCity ofLake Elmo
City ofLake Elmo
3OOOLaverne Ave. North
Lake Elmo, K8NSSU42
RE: Proposed Land Use Amendment
Dean and Mike,
Thank you for your service to the residents of the City of Lake Elmo; I appreciate all your efforts tocraft a
strategy to manage growth in the City in a way that retains its unique rural character. The recent public hearing
regarding the proposed amendment to the City of Lake Elmo's Comprehensive Plan, draft dated 2/25/13, raises
a serious question for me. How will current property owners be compensated if their land /seither rezoned or
designated apart ofthe Greenbelt Corridor?
| request the Council of the City of Lake Elmo defer avote onthe proposed amendment until City staff can
demonstrate, in writing, how land owners will be compensated for their willingness to allow for any changes in
zoning density and/or if the property owners agree to allow portions of their land to be designated Open/Green
Space for the community.
For many years 1, on behalf of Robert and 1, have discussed a willingness to preserve the Schiltgen farm buildings
onthevvestsideofLheviUaQe,andnoorerecent\yconvertthe"dairyfarnn"intoaneqoineoanter,usin8
approximately a 100 acres of our property. We believe this is consistent with the image the City of Lake Elmo
would like toportray, asa rural community.
If we do preserve the farm buildings and convert the tillable land into an equine center we may incur
considerable expense, both initial capital costs and ongoing costs tnmaintain the property tolevel the City has
become accustomed. The only way we can retain the property as a farm site is if we are able to engage
developers to design and build housing product that the "market" desires, and commercial properties that make
sense nnthe property guided for commercial use.
Please call nneat65l-303'8188Vlarrange atime tomeet and discuss what the effects nfthe proposed
amendment tnthe Lake Elmo Comprehensive Plan will have onour property.
Again, |annnot infavor nfthe proposed amendment if there isnot aclear mechanism tocompensate the
current property owners for any loss in value due to the designation of Open/Green Space or change in density.
It is in the best interest of the community to ensure any amendment to the plan provides for future
development that increases naa\ property values, the tax base of the City, and fosters investment in commercial
businesses tosupport the needs ofits citizens.
THE CITY OF
LAKE ELMO
DATE
REGULAR
ITEM #:
MOTION
03/05/2013
12
AGENDA ITEM: Approval for Staff Modification Section 97.21 — Watercraft and Water Surface
Regulations - to Be Consistent with MN State Statutes
SUBMITTED BY: Dean Zuleger, City Administrator, at the Request of Council Members
Bloyer & Park
THROUGH:
Mike Pearson, Mayor
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: In July 2012, the City of Lake Elmo City Council
passed Ordinance 2012-58 to amend 97.21 of the City Code regulating watercraft and water surface
regulations and 97.23 (L) regulating prohibited structures and uses. In the passage of this amendment,
it was understood the City staff would continue to have ongoing discussion with the MNDNR staff to
insure state lake policy and municipal lake policy were consistent for uniformity and enforcement
purposes. The action requested is to approve continued discussions and possibly advance further
modifications to 97.21 of the City Code per MNDNR regulations.
STAFF REPORT: Per the agreement with the MNDNR in 2012. City Staff will work with state
officials on the appropriate next steps to normalize the City's water surface regulations with state
statutes. The normalization is meant to create clear standard operating procedures for lake use for both
lake residents and others using the surface waters of the State of Minnesota.
RECOMMENDATION: Based on the aforementioned. the City Council recommends the following:
M/S/P: To instruct the City Administrator to create an ad hoc review of Lake Residents to work with
the MNDNR on the normalization of water surface regulations that creates uniformity of enforcement
and maintain quality of life on Lake Elmo lakes.
ITGGESTED ORDER OF BUSINESS..
Introduction of Item ...... . ..... ........................... ...... . ...... City Administrator
R eportiPresentation ..... „ , ...... ............. ...Ci ty Administrator
Questions from Council to Staff. ........... ..... Facilitates
Public Input, if Appropriate ........... ...... ....... ...... ...... __Mayor Facilitates
Call for Motion ....... ..........,„.... ...... ....... ....... ........ Mayor & City Council
Discussion ................... . ......... ..... ....... .............. ...... Mayor & City Council
Action on Motion.. ......... ..........................„.................. ....... __Mayor Facilitates
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