HomeMy WebLinkAbout08-20-13 CCMPKE PLMO
Our Mission is to Provide Quality Public Services
in a Fiscally Responsible Manner While
Preserving the City's Open Space Character
NOTICE OF MEETING
City Council Meeting
Tuesday, August 20, 2013 7:00 P.M.
City of Lake Elmo 1 3800 Laverne Avenue North
AGENDA
A. Call to Order
B. Pledge of Allegiance
C. Roll Call
D. Order of Business
E. Approval of Agenda
F. Accept Minutes
1. Accept August 06, 2013 City Council Meeting Minutes
G. Public Comments/Inquiries
H. Speak Your Peace - Council Member Bloyer
1. Presentations
2. Approve Employment Status Change of Certain Probationary Firefighters
2A. Introduce New Fire Chaplain
J. Consent Agenda
3. Approve Payment of Disbursements and Payroll
4. Accept Financial Report dated July 31, 2013
5. Accept Building Permit Report dated July 31, 2013
6. 2012 Street and Water Quality Improvements - Pay Request No. 5 (Final)
7. 2013 Seal Coat Project - Pay Request No. 1 (Final)
B. Keats MSA Street and Trunk Watermain Improvements - Pay Request No. 3
9. Production Well No, 4 - Pay Request No. 1
K. Regular Agenda
10. Adopt Zoning Amendment - Landscape Ordinance; Ordinance 08-087,
Resolution 2013-65
11, Water Meter Conversion Update
12. Consider Hiring Representation from a Lobbying Firm for the $2.6M State
Bonding Request
13. Old Village Planning & Development Schedule
14. Council Retreat Recap
L Summary Reports and Announcements
• Mayor
o Storm Cleanup Recognition Luncheon
• Council
• City Administrator
• City Attorney
• Planning Director
• City Engineer
• Finance Director
• City Clerk
M. Adjourn
LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
August 06, 2013
Mayor Pearson called the meeting to order at 7:00 P.M.
PRESENT: Mayor Pearson, Council Members Bloyer, Nelson, and Smith.
Also Present: City Administrator Zuleger, City Attorney Snyder, Planning Director Klatt, City
Engineer Griffin, Finance Director Bendel, and City Clerk Bell.
PLEDGE OF ALLIGENCE
City Clerk Bell swore in new Council Member Mike Reeves.
APPROVAL OF AGENDA
MOTION: Council Member Smith moved TO APPROVE THE AUGUST 06, 2013 CITY COUNCIL
AGENDA AS AMENDED. Council Member Nelson seconded the tnotion. MOTION PASSED 5-0.
ITEM 1: ACCEPT MINUTES
THE JULY 16, 2013 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY CONSENSUS OF
THE CITY COUNCIL.
PUBLIC COMMENTS:
Librarian Linda Orsted spoke about the library and her desire to partner with the City. 1000 library
cards have been issued. There have been 880 visits in July. Continuing summer reading program.
Coffee and periodicals are popular. Programming on Wednesdays include a game and nutrition day.
Storytelling events involving Cathy Cowen and Cheryl Sawyer.
SPEAK YOUR PEACE:
Council Member Smith spoke about the SYP tenet of Be Inclusive. This principle means welcoming
all groups of citizens to work towards the improvement of the community. Lake Elmo is full of
energized citizens, and while perhaps not always in agreement, the City has an obligation to include
all residents' input. Council Member Bloyer will be next.
PROCLAMATION
Mayor Pearson read the Lake Elmo Days Proclamation. September 6-7 is the 2nd Annual Lake Elmo
Days.
PRESENTATIONS
City Administrator Zuleger recognized Washington County Commissioner Gary Kriesel and Mike
Polehna for their efforts in the storm damage cleanup. Wayne Sandberg was also recognized for his
assistance, but he was not able to attend the meeting.
Commissioner Kriesel said his relationship with Dean Zuleger is great and taxpayers expect
collaboration from government. Mike Polehna reiterated the great relationships and partnerships.
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
He also said he was told last weekend that the regatta held on Lake Elmo was the largest event and
the finest area they have ever held in the US. He again attributed the success to the partnership.
CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll
3. Approve rescheduling of November 5, 2013 Council Meeting
4. Authorization for John Schiltz to Dispense Beer and Wine Coolers at Lake Elmo Days
Community Event on September 6 and 7, 2013
5. Appointment of Brett Emmons to the Library Board
6. Appointment of Council Member Nelson to the Economic Development Authority
MOTION: Council Member Nelson moved TO APPROVE THE CONSENT AGENDA. Council Member
Reeves seconded the motion. MOTION PASSED 5-0.
REGULAR AGENDA
ITEM 9: SAVONA RESIDENTIAL SUBDIVISION (LENNAR1 PRELIMINARY PLAT
Planning director Klatt presented the preliminary plat application for the 310 residential unit
Savona subdivision by Lennar. It will be a 4-5 phase development over several years. Consists of
113 acres located on land west of Keats Avenue. It will include 188 single family lots and 122 multi-
family units. It will also include an east -west minor collector road from Keats Ave.
Mr. Klatt reported that the preliminary plat is Comp Plan compliant and consistent with zoning
regulations. Noted one staff demand was to maintain the 100 foot buffer from Stonegate.
Mr. Klatt summarized the Planning Commission and staff reports and comments. It passed the
Planning Commission on a 3-2 vote. It was noted that the "No" votes were concerned about the
adequacy of park land. They did not think that the cash in lieu of land dedication was sufficient. Mr.
Klatt highlighted the conditions of approval. Comments include statement from Dale properties
stating they are willing to work with developer on street connections. Also included are comments
on the preliminary park area. Included are comments from Amaris homes requesting realignment
of 5th Street. Mr. Klatt reported that staffs recommendation is to approve the plat with the 28
conditions of approval. The council then discussed the various conditions.
Council Member Nelson asked about the trail system around the "exception" area. Mr. Klatt
responded that it does connect to Stonegate Park. Mr. Nelson also asked about Condition #9
(landscape plan). He wanted to know if an independent forester consultation is required. Mr. Klatt
responded in the affirmative. Council Member Smith stated it has been done all the other
developments and that it is a very common practice.
Council Member Bloyer asked about Condition #5 regarding the placement of the trail. Klatt
explained that the Planning Commission's suggestion was to have it closer to the new lots as
opposed to the pre-existing neighborhood. Mayor Pearson stated that he believed the "bottom 1/3"
language was too rigid and possibly onerous.
Mr. Bloyer sought clarification on Condition #14. It was explained that because some details are
still being determined, it was recommended that it be a condition. Mr. Bloyer also questioned
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
Condition #13 involving the Wetland Conservation Act and water shed districts and wondered if it
was necessary. Mr. Klatt stated it was necessary.
Council Member Reeves asked about the alignment of 5th Street. Mr. Klatt stated that the City is
leaving it up to the private property owners to come up with a solution. The city does not want to
get involved in the private transaction. City Administrator Zuleger stated that the City does have
planned meetings coming up with the property owners.
Mayor Pearson asked about streets A and B and their alignment. It was explained that staff wanted
it changed a little to facilitate movement, but the Planning Commission wants it more as a traffic
calming feature. City Engineer Griffin explained the transportation needs further work. He stated it
was actually his suggestion to realign it, and that according to studies, intersections are poor traffic
"calmers". The curving of the streets can calm traffic. Ms. Smith expressed her disagreement with
the studies based on her experience in her neighborhood.
Mr. Nelson asked about Condition #10 regarding sidewalks. Mr. Klatt explained that they are on
both sides in the multi -family areas due to more people are expected to use them.
Mr. Pearson asked about power line easements. Klatt explained that there are easements on parts
and that those areas cannot be used for the parkland dedication.
Ms. Smith asked about Condition #27 (reusing trees). Klatt explained that the developer is being
asked to reuse trees where they can.
Joe Jablonski from Lennar addressed the council. He thanked staff for their hard work. He also
stated that the comments and conditions do not concern Lennar at this point. Mr. Pearson asked
about the A/E streets' alignment. Mr. Jablonski stated that their intention was to prevent a drag
strip. Mr. Reeves acknowledged the work the Planning Commission has done and that stated he
appreciated the vigorous debate the Planning Commission had over the street alignment item.
The trail buffer was discussed. It was suggested that the language be changed to "encouraged to" vs.
"must". Mr. Klatt stated that Council would have another review at the Final Plat stage. At this point
the Council is setting their expectations. Ultimately, it is up to council. Ms. Smith stated her
preference to leave it as is for now and let any.
MOTION: Mayor Pearson moved TO AMEND SMITH'S MOTION BY AMENDING CONDITION NO. 5 TO
REPLACE "MUST BE LOCATED" WITH '75 ENCOURAGED TO BE LOCATED." Council Member Smith
seconded the motion. MOTION PASSED 5-0.
Mr. Nelson brought up his reluctance to require the tree consultation. It is his opinion that the tree
ordinance should be enough, Ms. Smith disagreed that it is a penalty. It is reasonable in her opinion.
This has been a standard practice and requirement. Mr. Reeves asked Mr. Klatt if the tree ordinance
addresses landscaping. Mr. Klatt stated it does not. Mr. Klatt explained that the landscaping
ordinance and tree ordinance and this plat all come together to achieve the desired requirements.
Mr. Nelson said that the ordinances should be amended instead to require the forester approval.
The City is setting precedent with this development. Mr. Bloyer said he is in agreement. He wants to
know the long term economic consequences of these requirements. Mr. Klatt said that the main
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
purpose is to notify the developers that the City will require an independent consultation. The City
does not have internal resources. Ms. Smith said there have been times when the wrong vegetation
has been put in and this Condition would address that.
MOTION: Council Member Smith moved TO APPROVE RESOLUTION 2013-64, APPROVING THE
SAVONA PRELIMINARY PLAT WITH 28 CONDITIONS OF APPROVAL AS AMENDED. Mayor Pearson
seconded the motion. MOTION PASSED 5-0.
ITEM 10: LAKE ELMO AVE. INFRASTRUCTURE IMPROVEMENTS: 1-94 TO 30TH ST. - ACCEPT
BIDS AND AWARD CONTRACT: RES. 2013-59
City Engineer Griffin explained the Lake Elmo Ave. Infrastructure project. The City received 4 bids
ranging from $3.46-3.96 million. The low bid was Minger Construction. Mr. Griffin stated that staff
has good history working with them. The bids were higher than initial estimate, but the 10% built-
in post -design contingency covers the difference. It still is under budget. This project also includes
the Si million MNDEED grant. Construction is expected to start in early September 2013.
Substantial completion date is estimated at December 20, 2013; final completion is expected to be
June 2014.
Council Member Nelson asked about the bonding amount. Finance Director Bendel stated it is $3.3
million. Mayor Pearson asked about performance contracts. Mr. Griffin said that the 'standard bond
agreement is used.
Council Member Reeves asked about the low vs. responsible bidder. Mr. Griffin explained how
"responsible" is determined. Because of the technical specs, it allows the bids to be very comparable
"apples to apples." State statutes also dictate how bids should be awarded. In most cases, the low
bid must be awarded. There are limited circumstances that allow an entity to skip the low bid. Mr.
Reeves asked if Minger has done another similar project recently. Mr. Griffin said they just did a
similar project in Victoria, MN.
Council Member Bloyer stated that after seeing the data and reports, he is proud to vote on this to
bring Lake Elmo forward.
MOTION: Council Member Smith moved TO APPROVE RESOLUTION 2013-59, ACCEPTING THE BIDS
AND AWARDING A CONTRACT TO MINGER CONSTRUCTION, INC, IN THE AMOUNT OF
$3,463,201.60, FOR THE LAKE ELMO AVENUE SEWER INFRASTRUCTURE IMPROVEMENTS: I-94
TO 30TH STREET. Mayor Pearson seconded the motion. MOTION PASSED 5-0,
ITEM 11: WELL NO. 4 CONNECTING WATERMAIN - AUTHORIZE THE PREPARATION OF A
FEASIBILITY REPORT: RES. 2013-60
City Engineer Griffin explained the Well No. 4 Connecting Watermain Project. Staff is requesting
that Council authorize a feasibility study. Study has $3900 cost estimate.
MOTION: Council Member Nelson moved TO AMEND PEARSON'S MOTION TO ADD "NOT TO EXCEED
$3,900 TO THE RECOMMENDED MOTION." Council Member Bloyer seconded the motion and
subsequently withdrew his second. MOTION FAILED FOR LACK OF SECOND,
The consequences of limiting the amount if costs do exceed were discussed. Mr. Griffin explained
that the Council would need to have re -approve more funds. Council Member Bloyer withdrew his
second after the discussion.
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
MOTION: Council Member Reeves moved TO AMEND PEARSON'S MOTION TO ADD "NOT TO EXCEED
$3,900 UNLESS APPROVED BY THE CITY ADMINISTRATOR" TO THE RECOMMENDED MOTION."
Council Member Nelson seconded the motion. MOTION PASSED 5-0.
MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2013-60, ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE WELL NO. 4 CONNECTING WATERMAIN
IMPROVEMENTS NOT TO EXCEED $3,900 UNLESS APPROVED BY THE CITY ADMINISTRATOR.
Council Member Bloyer seconded the motion. MOTION PASSED 5-0.
ITEM 12: PUMPHOUSE NO. 4 AND CONNECTING WATERMAIN IMPROVEMENTS - AUTHORIZE
PREPARATION OF PLANS AND SPECIFICATIONS AND APPROVE ENGINEERING DESIGN AND.
CONSTRUCTION SUPPORT SERVICES CONTRACT: RES. 2013-61
City Engineer Griffin explained the Well No. 4 Pumphouse project. Three bids were received. There
was a wide range of bids. Bolton & Menk was the low bid at $81,869. Engineering verified the bids
and recommends awarding the project to Bolton & Menk. Council Member Reeves asked for
clarification on what "P&S" was. Mr. Griffin explained that it is "Plans and Specifications."
MOTION: Council Member Smith moved TO APPROVE RESOLUTION NO. 2013-61, ORDERING
PREPARATION OF THE PLANS AND SPECIFICATIONS FOR THE PUMPHOUSE NO. 4 AND
CONNECTING WATERMAIN IMPROVEMENTS; AND AWARDING AN ENGINEERING DESIGN AND
CONSTRUCTION SUPPORT SERVICES CONTRACT AS RECOMMENDED BY THE CITY ENGINEER,
Council Member Reeves seconded the motion. MOTION PASSED 5-0.
ITEM 13: INWOOD BOOSTER STATION AND TRUNK WATERMAIN IMPROVEMENTS -
AUTHORIZE THE PREPARATION OF A FEASIBILITY REPORT: RES. 2013-62
City Engineer Griffin gave an overview of the project. This is for the Inwood Avenue booster
station. A major question if whether or not to include nearby neighborhoods. One option is to
include Parkwood Estates and pick up 32 properties. Simply running down Inwood and skipping
Parkview Estates would be wasteful. Staff does not recommend including all the adjacent
properties at this time, but instead do them later as independent projects.
City Administrator Zuleger noted that this area uses GAC (granular activated carbon) filter systems
due to water quality issues. Council Member Smith concurred and stated that many of those homes
want water.
One goal is to connect to Eagle Point Business Park. The route of the watermain is not exactly
known at this time, but there are multiple options to connect. Mr. Zuleger said the City is in weekly
conversations with those nearby property owners/developers.
A friendly amendment was offered to add "not to exceed $6,700 unless approved by City
Administrator" to the motion.
MOTION: Council Member Reeves moved TO APPROVE RESOLUTION NO, 2013-62, ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE INWOOD BOOSTER STATION AND TRUNK
WATERMAIN IMPROVEMENTS NOT TO EXCEED $3,900 UNLESS APPROVED BY THE CITY
ADMINISTRATOR. Council Member Smith seconded the motion. MOTION PASSED 5-0.
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
ITEM 14: PRESENTATION OF FINANCING PLAN OF G.O. BONDS, SERIES 2013A: APPROVAL OF
THE ISSUANCE OF G.O. BONDS. SERIES 2013A: RES.
Finance Director Bendel introduced Paul Donna from Northland Securities. He explained the
bonding process. In order to fund various infrastructure projects in 2013 (Keats MSA Street and
Trunk Watermain Improvements, Production Well #4 and connecting Watermain, Lake Elmo
Avenue Sewer Infrastructure Improvements and the Section 34 Water and Sewer Utility Extension),
G.O. Bond funding will be necessary. There is currently a large demand for municipal bonds.
Property tax revenue will not be used to pay debt, however, the City will still able to use taxes if the
revenue is short, Hoping to price bonds in mid -September,
Council Member Nelson asked about the prepayment option. There is no penalty during the allowed
time. Council Member Reeves also asked about the accrued interest and if it was due at the
prepayment. It will be due at the call date. Depending on when the prepayment takes place, there
may be some accrued interest.
MOTION: Council Member Smith moved TO RESOLUTION NO. 2013-063, AUTHORIZING TILE
ISSUANCE OF G.O. BONDS, SERIES 2013A IN THE AMOUNT OF $5,725,000. Council Member Reeves
seconded the motion. MOTION PASSED 5-0.
ITEM 15: OLSON LAKE TRAIL SANITARY SEWER EXTENSION — DISCUSSION AND.
CONSIDERATION OF PROTECT ALTERNATIVES
Mayor Pearson asked if postponing this item was an option. City Engineer Griffin said that because
of the hearing requirements it would have to be postponed to September 3,
Mr. Griffin explained the options and gave a recap of the project. It is a joint project with the City of
Oakdale. Lake Elmo took lead at the feasibility stage. Oakdale did the design, and bids came in
higher than expected. The question now is how to proceed with high bids. Mr. Griffin explained the
four options presented and the pros and cons of each. It was explained that the bids were high
because of how small the project was. The first phase only involves seven properties.
The four options are:
.7. Award the Contract to the lowest responsible bidder and absorb additional costs funded
through the Sewer Enterprise Fund.
2. Rebid the project as an "add alternate" to the Section 34 Water and Sewer Project.
3. Reject all bids and wait to complete Phase I and Phase 2 together when the County resurfaces
Olson Lake Trail (in 2015 or 2016).
4. Rehear the project and consider raising the assessment amount levied against the benefitting
property owners to cover the additional construction costs.
One issue is asking contractors to hold bids past the 30/60 days. The deadline is 8/13. Mr. Griffin
explained the timing with Lake Elmo and Oakdale Council decisions. Mr. Pearson asked about the
risk of not deciding. It was explained that the risk is that the project could unravel. Mr. Pearson
stated he is in favor of rehearing (option #4).
Council Member Smith clarified the risks with the re -hearing option. She does not think that the
City should risk another hearing and having the project unravel. Council Member Bloyer clarified
the dates again and confirmed that the contractor will hold the bid.
City Administrator Zuleger noted that Oakdale will be going ahead with the project regardless for
their two properties. They are planning on paying the difference. Their mature sewer system helps
pay for it. Mr. Zuleger also noted that the new price of $25,000 is about the cost of a new septic
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
system. He further noted that a new system would have to be a mound system. He also explained
the environmental benefits of city sewer vis-a-vis the lakes.
Council Member Reeves asked about the length of the assessment. The assessment would be over
15 years. Mr. Reeves also asked if it was explained at the previous hearing that the estimated figure
could go higher. Mr. Griffin stated that the figure can be lowered after the hearing, but not raised.
Ms. Smith again stated she was uncomfortable with a rehearing. Project Phase 11 and the differing
costs and payments were discussed. Mayor Pearson noted that this is also setting a precedent. He
again expressed his preference for a rehearing. The project's scope was discussed. Mr. Reeves asked
about the financial impact, It was explained that funds would come out of the sewer fund. Roughly
$5,000 would be left. If more emergencies occurred, additional funds would come out of the
Contingency Fund and a General Fund loan.
MOTION: Mayor Pearson moved TO APPROVE OPTION #4 (DIRECT STAFF TO TAKE THE
FOLLOWING ACTIONS REGARDING THE OLSON LAKE TRAIL SANITARY SEWER EXTENSION
PROJECT: REHEAR THE PROJECT AND CONSIDER RAISING THE ASSESSMENT AMOUNT LEVIED
AGAINST THE BENEFITTING PROPERTY OWNERS TO COVER THE ADDITIONAL CONSTRUCTION
COSTS). Council Member Nelson seconded the motion. MOTION FAILED 2-3 (SMITH, BLOYER, &
REEVES - NAY).
Mr. Reeves said he has heard that the environmental quality of the lakes is serious. He is concerned
with doing anything to delay that. He wants to be consistent with their decisions. He also wants to
maintain the Oakdale relationship. Pearson agrees with the environmental concerns, but he has
heard other instances of the high bids. Ms. Smith wants to show the water quality is important. Mr.
Pearson agreed that water quality is important. Mr. Nelson also agrees with environmental quality,
but he wants the 5 residents affected to hear the new price. He does not want to set precedent of
kicking in S7,000 each time a project is underestimated. Finance Director Bendel also stated that
the terms could be extended beyond the 15yrs.
Mr. Reeves asked if rehearing is held, can the city go to something other than $25,600. Mr. Griffin
said yes and noted that after the hearing, the City can lower number, but it cannot be raised. Ms.
Smith again warned that the rehearing could be contentious. She wants it to be equitable with
Phase II. Mr. Nelson stated that he believes it would behoove council to hear from the residents. He
is concerned with protecting the taxpayer dollars. Mr. Reeves sought clarification of the impact on
Oakdale. Mr. Zuleger stated that as long as the project goes forward Oakdale is good.
MOTION: Council Member Smith moved TO APPROVE OPTION #1 (DIRECT STAFF TO TAKE THE
FOLLOWING ACTIONS REGARDING THE OLSON LAKE TRAIL SANITARY SEWER EXTENSION
PROJECT: AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE BIDDER AND ABSORB
ADDITIONAL COSTS FUNDED THROUGH THE SEWER ENTERPRISE FUND. Council Member Reeves
seconded the motion. MOTION PASSED 3-2 (PEARSON & NELSON - NAY)
After the vote, Susan Henderson addressed the Council as one of the affected residents. When the
project was initially proposed, she thought it sounded good. She noted a Star Tribune article on
construction costs being high right now. Perhaps the high costs may be a temporary problem. She is
concerned about fair treatment from the City of Oakdale. She does not want to be treated as a
second class sewer customer.
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LAKE ELMO CITY COUNCIL MINUTES
August 06, 2013
Mr. Zuleger said residents will be treated fair. It was explained that price indexing is typical of cross
community projects such as these. Mayor Pearson said he believed the decision was probably the
right one despite him being on the losing end.
ITEM 16: CONSIDER PLANNING COMMISSION APPOINTMENT
Mayor Pearson stated Jill Lundgren was well received during interview. There was no discussion.
MOTION: Council Member Smith moved TO APPOINT JILL LUNDGREN OF 8282 HIDDEN BAY
COURT NORTH AS 1ST ALTERNATE ON THE LAKE ELMO PLANNING COMMISSION, EFFECTIVE
IMMEDIATELY. Council Member Bloyer seconded the motion. MOTION PASSED 5-0
ITEM 17: CONSIDER HIRING REPRESENTATION FROM A LOBBYING FIRM FOR A $2.6M
STATE BONDING REQUEST
MOTION: Mayor Pearson moved TO POSTPONE ITEM 17 TO A LATER COUNCIL MEETING. Council
Member Reeves seconded the motion. MOTION PASSED 5-0
MOTION: Mayor Pearson moved TO MOVE ITEM 18 BEFORE THE COUNCIL AND STAFF REPORTS.
Council Member Reeves seconded the motion. MOTION PASSED 5-0
MOTION: Council Member Smith moved TO CLOSE MEETING AND ENTER EXECUTIVE SESSION PER
MINNESOTA STATUTE 13 D.05, SUBD. 3 (B) ATTORNEY CLIENT PRIVILEGE REGARDING CITY OF
LAKE ELMO V. 3M CORPORATION. Council Member Bloyer seconded the motion. MOTION PASSED
5-0.
Meeting adjourned to executive session at 9:33 P.M. Council Member Smith left at 10:00 P.M.
MOTION: Council Member Nelson moved TO RECONVENE OPEN MEETING, Council Member Reeves
seconded the motion. MOTION PASSED 4-0. Open Meeting reconvened at 10:29 P.M.
MOTION: Council Member Nelson moved TO DIRECT STAFF TO IMPLEMENT A TOLLING
AGREEMENT WITH 3M REGARDING OUTSTANDING GROUNDWATER CONTAMINATION
LITIGATION. Council Member Reeves seconded the motion. MOTION PASSED 4-0. Mayor Pearson
noted that Council Member Smith expressed her support for agreement.
SUMMARY REPORTS AND ANNOUNCEMENTS
No reports given
Mayor Pearson adjourned the meeting at 10:29 P.M.
ATTEST:
Adam R. Bel], City Clerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 8 of 8
Ti 11: CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 8/20/2013
PRESENTATION
ITEM #: 2
AGENDA ITEM: Promotion of 5 Probationary Members to Firefighter status
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS:
Introduction of Item Fire Chief
Report/Presentation Fire Chief
Questions from Council to Staff Mayor Facilitates
- Public Input, if Appropriate Mayor Facilitates
- Call for Motion Mayor & City Council
- Discussion Mayor & City Council
- Action on Motion Mayor Facilitates
SUMMARY AND ACTION REOUESTED: Staff respectfully requests that Council approve
the promotion of Dominic Jara, Chris Supan, Alex Hilpisch, Tom Hilpisch and Rick Gimpel
from Probation Status to Firefighter with the Lake Elmo Fire Department by taking the following
action:
"Move to promote probationary members Dominic Jara, Chris Supan, Alex Hilpisch,
Tom Hilpisch, and Rick Gimpel from Probationary to Firefighter status."
Following approval Members will recite the "OATH OF OFFICE".
STAFF REPORT: Dominic, Chris, Alex, Tom, and Rick have completed the requirements of
Probation as follows: State Certified Firefighter I & II, State Certified HazMat Operations, First
Responder and CPR; successfully completed approximately 200 hours of training, all while
maintaining their response requirements of duty crews, all calls, and training.
RECOMMENDATION: Staff recommends that council approve the promotion of Dominic
Jara, Chris Supan, Alex Hilpisch, Tom Hilpisch and Rick Gimpel from Probation Status to
Firefighter with the Lake Elmo Fire Department by taking the following action:
"Move to promote probational), members Dominic Jara, Chris Supan, Alex Hilpisch,
Toni Hilpisch, and Rick Gimpel from Probationary to Firefighter status."
Following approval Members will recite the "OATH OF OFFICE".
T (
LA K E FLMO
MAYOR AND COUNCIL COMMUNICATION
DATE:
PRESENTATION
ITEM #:
AGENDA ITEM: Introduction of Richard "Woody" Glanzer to Council
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS:
8/20/2013
'›A
- Introduction of Item ..................... ..... . ............. ....................... Fire Chief
- Report/Presentation Fire Chief
- Questions from Council to Staff Mayor Facilitates
SUMMARYAND ACTION REQUESTED:
No action required. This is to introduce Richard Glanzer to Council and Public. He will serve
the department in a Support Services role as our first ever Department Chaplain.
STAFF REPORT:
Richard comes to us from Willmar FD where he served as Chaplain. He has recently purchased a
home in Lake Elmo and approached us offering his assistance. His background and training are
in Chaplaincy and Critical Incident Stress Debriefing, (CISD). We believe he will fill a critical
void in dealing with and supporting family members when disaster strikes as well as helping
department members in dealing with "difficult" call responses.
RECOMMENDATION:
Staff respectfully requests that council recognize Richard Glanzer in the Voluntary Support
Services role of Department Chaplain. No formal action is required.
THE CITY OF
K E ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
AGENDA ITEM: Approve Disbursements in the Amount of $612,777.64
SUBMITTED BY: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
08/20/2013
symmAgy AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $612,777.64 No specific motion is needed, as
this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct noimal business operation. Below is a summary of current claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount
ACH $ 11,500.89
ACH $ 5,585.87
DD4812— D4861 $ 35,480.25
40205-40208 $ 26,879.50
40209-40269 $ 532,611.13
2063-2069 $ 720.00
TOTAL S 612,777.64
Description
PayrollTaxes to IRS & MN Dept of Revenue 8/08/13
Payroll Retirement to PERA 8/08/13
Payroll Dated (Direct Deposits) 8/08/13
Accounts Payable Manual 8/8/2013
Accounts Payable 8/20/13
Library Card Reimbursement 8/20/13
STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction.
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of $612,777.64
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. If done so, the appropriate action of the Council following such discussion would be:
"Move to approve the August 20, 2013, Disbursements as
Presented [and modified] herein."
ATTACHMENTS:
Accounts Payable — Check Registers
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda);
Questions from Council to Staff Mayor Facilitates
Call for Motion Mayor & City Council
Discussion......... ....... . ....... .......... ............... Mayor & City Council
Action on Motion Mayor Facilitates
2
Accounts Payable
To Be Paid Proof List
User: denise
Printed: 08/15/2013 - 2:43 PM
Batch: 007-08-2013
Invoice # Inv Date
TASCH T.A. Schifsky & Sons Inc
NO 3 08/01/2013
409-480-8000-43030 Engineering Services
NO 3 08/01/2013
601-494-9400-43030 Engineering Services
NO 3 Total:
TASCH Total:
TKDA TKDA. inc.
002013001786 08/02/2013
409-480-8000-43030 Engineering Services
002013001786 08/02/2013
409-480-8000-43030 Engineering Services
002013001786 Total:
TKDA Total:
Report Total:
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
1'6.122.29 0.00 08/20/2013 Keats MSA Street Imp end 8/1/13 No 0000
45,796.85 0.00 08/20/2013 Keats Trunk Waterman Imp end 8/1/13 - No 0000
161,919.14
161,919.14
2,649.97 0.00 08/20/2013 LE Ave Serer Infra Plan & Spec end No 0000
7/27
2,238.23 0.00 08/20/2013 LE Ave Sewer Bidding No 0000
4,888.20
4,888.20
166,807.34
AP - To Be Paid Proof List (08/15/13 - 2:43 PM)
Page 1
Accounts Payable
To Be Paid Proof List
User: denise
Printed: 08,715/2013 - 2:08 PM
Batch: 006-08-2013
Invoice # Inv Date
AMDAHL Chris Amdahl Locksmith, Inc
9881 07/14/2013
101-420-2220-44010 Repairs/Maint Bldg
9881 Total:
AMDA1 IL Total:
AMERICAN American Eng and Testing, Inc.
59063 07/29/2013
601-494-9400-43030 Engineering Services
59063 07/29/2013
602-495-9450-43030 Engineering Services
59063 Total:
AMERICAN Total:
AMFLAG American Flagpole & Flag Corp
108548 08/07/2013
101-420-2220-44010 Repairs/Maint Bldg
108548 Total:
AMFLAG Total:
ARNEYJAM Arney James E
41498 08/12/2013
601-000-0000-37100 Water Sales
41498 Total:
ARNEYJAM Total:
At tfONATI AutoNation
187620 07/12/2013
101-450-5200-44010 Repairs/Maini Bldg
187620 Total:
Amount Quantity Pint Date Description Reference
389,00 0.00 08/20/2013 Repair & Recode door locks -
389.00
389.00
2,940.58 0.00 08/20/2013 Section 34 Exten 1.mp Water Soil
Borings
4,410.87 0.00 08/20/2013 Section 34 Exten Imp Sewer Soil
Borings
7,351.45
7,351.45
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
106.66 0.00 0820/2013 Replacement flags for both station
106.66
106.66
50.00 0.00 08/20/2013 Utility Payment Overage-8925 27th
Arney
50.00
50.00
136,95 0.00 08/20/2013 S-10 Diagnosis
136.95
Task
Type PO # Close POLine #
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
Page 1
Invoice # Inv Date
AUTONAT1 Total:
BIFFS Bill's Inc.
W499528-W499537 07/24/2013
101-450-5200-44120 Rentals - I3uildings
W499528-W499537 Total:
BIFFS Total:
130LTONME Bolton & Mcnk, Inc
0156562 07/25/2013
601 -494-9400-43030 EngincerinC! Services
(1156562 07/25/2013
602-495-9450-43030 Engineering Services
0156562 07/25/2013
601-494-9400-43030 Engineering Services
(1156562 07/25/2013
602-495-9450-43030 Engineering Services
0156562 Total:
BOLTONME Total:
C A C Companion Animal Control, LLC
7 07/01/2013
101-420-2700-43150 Contract Services
7 07/01/2013
101-420-2700-43160 Impounding
7 Total:
C A C Total:
CARQUEST Car Quest Auto Parts
295700 07/30/2013
101-450-5200-42210 Equipment Parts
29570(.1 Total:
295702 07/30/2013
101-450-5200-42210 Equipment Parts
295702 Total:
295810 07/31/2013
101-450-5200-42210 Equipment Paris
295810 Total:
CARQIJEST Total:
AP -10 Be Paid Proof List (08/15/13 - 2:08 PM)
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
136.95
921.29
921.29
921.29
7,009.20
10,513.80
4,151.00
6,226.50 0.00
27,900.50
27,900.50
500.00
'755.00
755.00
755.00
96.74
96.74
2.59
2.59
15.66
15.66
114.99
0.00 08/20/2013 Portable Restrooms - July 2013
0.00 08/20/2013 Section 34 Water Ext Impr Fcas Report
0.00 08/20/2013 Section 34 Sewer Ext Impr Feas Report
0.00
08/20/2013 Section 34 Water Ext linpr Plans &
Specif
08/20/2013 Section 34 Sewer Ext Impr Plans &
Specif
0.00 08/20/2013 Animal Contrail Services - July
0.00 08/20/2013 Dog Pick-1 ip/Impoundment ( I I)
0.00 08/20/2013 Preventive Maintenance Parts
0.00 08/20/2013 Preventive Maintenance Parts
0.00 08/20/2013 Preventive Maintenance Parts
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 2
Invoice # Inv Date
CI1ASERIC Chase Rick
7/29/2013 07/29/2013
101-420-2400-43310 Mileage
7/29/2013 07/29/2013
101-420-2400-43310 Mileage
7/29/2013 Total:
CHASERIC Total:
COMCAST Comcast
07/27/2013 07/27/2013
101-420-2220-44300 Miscellaneous
07/27/2(113 Total:
COMCAS`F Total:
CTYBLOOM City of Bloomington
July 2013 07/26/2013
601-494-9400-42270 Utility System Maintenance
July 2013 Total:
CTYBLOOM Total:
CTYMAPLE City of Maplewood
006975 08/U8/2013
409-480-8000-43030 Engineering Services
006975 08/08/2013
601-494-9400-43030 Engineering Services
006975 Total:
CTYMAPLE Total:
CTYOAKDA City of Oakdale
100460-01 07/31/2013
601-494-94(10-43820 Water Utility
100460-01 'Iota!:
CTYOAKDA Total:
CTYROSEV City of Roseville
217664 08/01/2013
101-410-1450-43180 Information Technology/Web
217664 08/01/2013
101-410-1320-43210 Telephone
217664 0810E2013
101-420-2400-43210 Telephone
AP - To Be Paid Proof list (08/15/13 - 2:08 PM)
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
28.31 0.00 08/20/2013 Inspection Mileage 51 - 7/24/13
36.63 0.00 08/20/2013 Inspection Mileage 51 - 7/25/13
64.94
64.94
7,92 0.00 08/20/2013 Monthly Service - Fire Department
792
7.92
31.50 0.00 08/20/2013 Lab Bacteria Tests
31.50
31.50
6,544.34
4,936.96
11.48E30
11,481.30
16.096.17
16,096.17
16,096.17
1.652.08
337.06
45.06
0.00 08/20/2013 Keats MSA Street
0.00 08/20/2013 Keats Trunk Watermain
0.00 08/20/2013 Water Service 1-94 6/28/13 - 8/1/13
0.00 08/20/2013
0.00 08/20/2013
0.00 08/20/2013
Monthly: IT Services Billing August
2013
Monthly Telephone -Administration
N4onthly Telephone -Building
Inspection
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 3
Invoice lnv Date
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
217664 08/01/2013 51.18 0.00 08/20/2013 Monthly Telephone -Communications No 0000
101-410-1450-43210 Telephone
217664 08/01/2013 45.06 0.00 08/20/2013 Monthly Telephone -Engineering No 0000
101-410-1930-43210 Telephone
217664 08/01/2013 90.12 0.00 08/20/2013 Monthly Telephone -Finance No 0000
101-410-1520-43210 Telephone
217664 08/01/2013 132.08 0.00 08/20/2013 Monthly Telephone -Planning No 0000
101-410-1910-43210 Telephone
217664 08/01/2013 361.53 0.00 08/20/2013 Monthly Telephone -Public Works No 0000
101-430-3100-43210 Telephone
217664 Total: 2,714.17
CTYROSEV Total: 2,714.17
DELAPP Del .app Steve
04/21/2013 08/12/2013 144.00 0.00 08/20/2013 4 Library Tables
206-450-5300-45800 Other Equipment
04/21/2013 08/12/2013 20.30 0.00 08/20/2013 Paint for Rehab - Library
206-450-5300-42230 Building Repair Supplies
04/21/2013 Total: 164.30
DELAPI' 'Total: 164.30
DPCINDUS DPC Industries, Inc.
827001170-12 07/03/2013 105.81 0.00 08/20/2013 Chlorine
601-494-9400-42160 Chemicals
827001170-12 Total: 105.81
827001178-13 07/03/2013 355.31 0.00 08/20/2013 Flouride
601-494-9400-42160 Chemicals
827001178-13 Total: 355.31
DPCINDUS Total: 461.12
EMERGAPP Emergency Apparatus Maint. INC
69034 07/23/2013 571.92 0.00 08/20/2013 LI-Repair Ladder
101-420-2220-44040 Repairs/Maint Eqpt
69034 Total: 571.92
69487 08/05/2013 735.30 0.00 08/20/2013 El Repair
101-420-2220-44040 Repairs/Maint Eqpt
69487 Total: 735.30
EMERGAPP Total: 1,307,22
EME.RGAUT Emergency Automotive Tech, Inc
CS0725 13-1 07/25/2013
101-420-2220-44040 Repairs/Main( Eqpt
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
242.20 0.00 08/20/2013 El -Replace Emergency Lights
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 4
Invoice # Inv Date
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
CS072513-1 Total: 242.20
EMERGAUT Total: 242.20
FERGUSON Ferguson Waterworks, Inc 1{251.6
0034037 07/16/2013 393.95 0,00 08/20/2013 Meter No 0000
601-494-9400-42300 Water Meters & Supplies
0034037 Total: 393.95
0034956 07/16/2013 190,91 0.00 08/20/2013 Code Reader No 0000
601 -494-9400-42300 Water Meters & Supplies
0034956 Total: 190.91
0036233 07/1972013 230.25 0.00 08/20/2013 Gate Valve Box Repair Materials No 00(1(1
601-494-9400-44030 Repairs\ Maint Imp Not Bldgs
(1036233 Total: 230.25
FERGUSON Total.: 815.11
FIORILLO Fiorillo Megan
Cahle Operator 08/06/2013 55,00 0.00 08/20/2013 Cable Operations 8/6/13 CC -Fiorillo No 0000
101-41(1-1450-43620 Cable Operations 4hr
Cable Operator Total: 55,00
FIORILLO Total: 55.00
HELMERPR Helmer Printing, Inc.
50876 (17,731/2013 332.09 0.00 (18/20/2013 1000 Library Information Brochures No 0000
206-450-5300-42000 Office Supplies
50876 Total: 332.09
HELMERPR Total: 332.09
JOHNSON& Johnson & Turner Attorneys
29740 08/06/2013 4,250.00 0.00 08/20/2013 Legal Services Prosecution Inv 29740 No 0000
101-420-2150-43045 Attorney Criminal
29740 Total: 4,250.00
29745 08/06/2013 176.50 0.00 08/20/2(113 Legal Scrvices Detachment Petition No 0000
101-410-1320-43040 Legal Services
29745 Total: 176.50
29746 08/06/2013 117.00 0.00 08/20/2013 Legal Services Library Inv 29746 No 0000
206-450-5300-43040 Legal Services
29746 Total: 117.00
29750-30143 08/06/2013 3.295.50 0.00 08/20/2013 Legal Services Civil Inv 29750;30143 No 0000
101-410-1320-43040 Legal Services
29750-30143 Total: 3,295.50
29752 08/06/2013 1,237.50 0.00 08/20/2013 Legal Services Sewer Line Waivers No 0000
409-480-8000-43040 Legal Services
AP - 'To Be Paid Proof List (08/15/13 - 2:08 PM)
Page 5
Invoice # 111V Date
29752 Total:
29753 08/06/2013
409-480-8000-43040 Legal Services
29753 Total:
30142 08/06/2013
101-410-1320-43040 Legal Services
30142 Total:
30144 08/06/2013
601-494-9400-43040 Legal Services
30144 Total;
JOE INSON& Total:
KEYSWELL Keys Well Drilling Co.
Payrequest No 1 07/31/2013
601-494-9400-43030 Engineering Services
Payrequest No 1 Total:
KEYSWEIL Total:
KULLYSUP Kully Supply. Inc
SI-270115 08/06/2013
101-450-5200-44030 Repairs/Maint brip Not 131dgs
SI-270115 Total:
KULLYS UP Total:
LEM_ Lake Elmo Oil, Lae.
07/31/2(113 07/31/2013
101-420-2220-42120 Fuel. Oil and Fluids
07/31/2013 Total:
LEOIL Total:
Lillie Newspapers Inc. Lillie Suburban
Acct No 007148 07/31/2013
101-410-1320-43510 Legal Publishing
Accl No 007148 07/31/2013
101-410-1320-43510 Legal Publishing
Acct No 007148 07/31/2013
101-410-1320-43510 Legal Publishing
Acct No 007148 07/31/2013
101-410-1320-43510 Legal Publishing
Acct No 007148 07/31/2013
101-410-1320-43510 Legal Publishing
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
Amount Quantity Pmt Date Description Reference
0.00 08/20/2013 Legal Services Elmo View Townhouse
0.00 08/20/2013 Legal Services Horning Matter
0.00 08/20/2013 Legal Services 31\4 Inv 30144
1,237.50
422.50
422,50
73.00
73.00
600.00
600.00
10,172.00
17,931.25
17,931.25
17,931.25
31.47
31.47
31.47
357,31
357.31
357.31
55.00
13.20
33.00
28.60
125.40
0.00 08/20/2013 Production Well #4 Construction 1 st
pay
0.00 08/20/2013 Drinking Fountain Repair Parts
0.00 08/20/2013 Fuel - Fire Department
0,00 08/20/2013 7/3 Notice - Proj. #2013.123
0.00 08/20/2013 7/10 Ordinance #08-084
0.00 08/20/2013 7/10 Ordinance #08-085
0.00 08/20/2013 7/10 Novice - Savona Plat
0.00 08/20/2013 7/24 Ordinance #08-086
Task Type PO # Close POLine
No
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
000(1
0000
0000
0000
0000
Page 6
Invoice # Inv Date
Acct No 007148 07/31/2013
101-410-1320-43510 Legal Publishing
Ace-1.N° 007148 07/31/2013
101-410-1320-43510 Legal Publishing
Acct No 007148 Total:
Lillie "iota!:
LMCIT League of MN Cities Ins. Trust
C0023018 08/01/2013
206-450-5300-43630 Insurance
C0023018 Total:
LMCIT Total:
LOFT Loffler Companies. Inc.
1605188 08/01/2013
101-410-1940-44040 Repairs/Main t Contractual Eqpt
1605188 Total:
LOPE Total:
MARONEYS Maronev's Sanitation. Inc
489237 08/06/2013
101-410-1940-43840 Refuse
489237 08/06/2013
101-420-2220-43840 Refuse
489237 08/06/2013
101-430-3100-43840 Refuse
489237 08/06/2013
101-450-5200-43840 Refuse
489237 08/06/2013
206-450-5300-43840 Refuse
489237 Total:
MARONEYS Total:
MASTERTE Master Technology Group
482238 08/07/2013
101-410-1520-43150 Contract Services
482238 Total:
MASTERTE Total:
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
159.10 0.00 08/20/2013 7/31 Bid Proj. #NI5-106424
I 9.80 0.00 08/20/2013 7/31 Notice - Planning Conlin
434.10
434,10
500.00 0.00 08/20/2013 Deductible -Accident Claim
Library-4/18/13
500.00
500.00
417.37 0.00 08/20/2013 Copy Machines Overage 7/10-8/9/13
417.37
417.37
1(18.32
47.68
207.82
207.82
48.12
619.76
619,76
0.00
0.00
0.00
0.00
08/20/2013
08/20/2013
08/20/2013
08/20/2013
Waste Removal- City Hall
Waste Removal- Fire
Waste Removal- Public Works
Waste Removal- Parks
0.00 08/20/2013 Waste Removal- Library
275.00 0.00 08/20/2013 Install (2) 5E Cables in Office
275.00
275.00
No 0000
No 0000
No
No
No
No
No
No
No
No
0000
0000
0000
0000
000(1
0000
0000
0000
Page 7
Invoice #
Inv Date
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
MENARDSO Menards - Oakdale
7405 I 08/07/2013
101-450-5200-42250 Landscaping Materials
24051 Total:
MENARDSO Total:
MENARDST Menards - Stillwater
22196-22718 07/17/2013
101-420-2220-44010 Repairs/Maint Bldg
22196-22718 Total:
22297 07/18/2013
101-420-2220-44010 Repairs/Maint Bldg
22297 Total:
ME,NAR DST Total:
MES Municipal Emergency Svs. Inc.
00433611 07/23/2013
101-420-2220-42400 Small Tools & Equipment
00433611 Total:
00433618 07/23/2013
101-420-2220-42400 Small Tools & Equipment
00433618 Total:
NES Total:
49.31 0.00 08/20/2013 Ball Field Striping Paint, zip ties No 0000
49.31
49.31
55.39 0,00 08/20/2013 Station 41 Items - Fire Dept
55.39
6.78 0.00 08/20/2013 Replacement of A/C t lnit Fire Dept
6.78
62.17
421.26 0.00 08/20/2013 Equipment Mounts- Fire Dept
421.26
123.43 0.00 08/20/2013 Sensor for Gas Monitor- Fire Dept
123.43
544.69
mETco LT 'Metropolitan Council
10235(10 08/05/2013 1,484.55 0.00 08/20/2013 Monthly Wastewaler Service-
602-495-9450-43820 Sewer Utility- Met Council September
1023500 Total: 1,484.55
METCOU Total: 1,484.55
MN NATtv Minnesota Native Land, Inc.
9350 07/18/2013 600.00 0.00 08/20/2013 Sunfish Prarie Weed Control
404-480-8000-45300 Improvements Other Than Bldgs
9350 Total: 600.00
MN NATIV Total: 600.00
NORTHWOO Northwood Power Equipment
8715 08/05/2013 62.08 0.00 08/20/2013 Weed Tritnmer Line
101-450-5200-42210 Equipment Parts
8715 Total: 62.08
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 8
invoice # Inv Date
NORTHWOO Total:
ONECALL Gopher State One Call
71931 05/31/2013
101-430-3100-43150 Contract Services
71931 Total:
77153 07/31/2013
101-430-31 00-43 150 Contract Services
77153 Total:
ONECALL Total:
PEARFARM Pearson Farms. LLC
8042013 08/14/2013
101-430-3250-43150 Contract Services
8042013 Total:
PEA REARM Total:
PEARSON Pearson Bros, tnc.
No 1 08/13/2013
409-480-8000-43030 Engineering Services
No I 08/13/2013
101-000-0000-11500 Accounts Receivable
No 1 Total:
PEARSON Total:
PETTY1,113 Petty Cash - Library
8.12.13 08/12/2013
206-450-5300-44300 Miscellaneous
8.12.13 08/12/2013
206-450-5300-42000 Office Supplies
8.12.13 08/12/2013
206-450-5300-44010 Repairs/Maint Bldg
8.12.13 08/12/2013
206-450-5300-44300 Miscellaneous
8.12.13 Total:
PETTYLIB Total:
PINKY Pinky's Sewer Service, Inc.
64155 06/14/2(113
206-450-5300-44010 Repairs/Maint Bldg
64155 Total:
Amount Quantity Pmt Date Description Reference
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
62,08
338.15 0.00 08/20/2013 FIT Tickets - May 2013
338.15
356.90 0.00 08/20/2013 FTP Tickets - July 2013
356.90
695.05
375.00 0.00 08/20/2013 Rent Grapple Bucket for Storm
Damage
375,00
375.00
12.3,656.47 0.00 08/20/2013 2013 Seal coat Project 1st Pay 8/13/13
82,885.88 0.00 08/20/2013 West Lakeland portion of 2013 Seal
Coat
206,542.35
206,542.35
113.55 Libraly-Outreach
135.02 Library -Office Supplies
185.19 Library -Repair & Maint (building)
0.01 Library -Cash Short
433.77
433.77
100.00 0.00 08/20/2013 Pumped 2 Septic Tanks- #64155
6/14/13
1(10.00
0.00 08/20/2013
0.00 08/20/2013
0.00 08/20/2013
0.00 08/20/2013
Task
Type
PO # Close POLine #
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 9
Invoice Inv Date
Amount Quantity nut Date Description Reference Task Type PO # Close POLine #
64464 05/15/2(113
206-450-5300-44010 Repairs/Maint 131dg
64464 Total:
67239 07/15/2013
206-450-5300-44010 Repairs/Maint Bldg
67239 Total:
PINKY Total:
PIONEER(Pioneer Press
3791545 07/26/2013
206-450-5300-44330 Dues & Subscriptions
3791545 Total:
PIONEERP Total:
PEUNKF. rr Plunkett's Pest Control
3864424 08/01/2013
101-410-1940-44010 R.epairs/N1aint Contractual Bldg.
3864424 'Total:
PLUNKETT Total:
READYWAT Ready Watt Electric
97552 07/29/2013
101-420-2500-43150 Contract Services
97552 Total:
READY WAI"Total:
REVRCOOP River Country Cooperative
07312013 07/3 1/2013
101-420-2220-42120 Fuel. Oil and Fluids
07312013 Total:
RIVRCOOP Total:
SAMSCEUB Sams Club
07/30/2013 07/30/2013
101-420-2220-443(10 Miscellaneous
07/30/2013 Total:
SAMSCLLIB Total:
AP - To Be Paid Proof List (08/15/13 2:08 PM)
100.00 0.00 08/20/2013 Pumped 2 Septic Tanks- #64464
5/15/13
100.00
100.00 0.00 08/20/2013 Pumped 2 Septic Tanks- #67239
7/15/13
100,00
300.0(1
304.20 0.00 08/20/2013 Newspaper Annual Subscription
Renewal
304.20
304.20
992.25 0.00 08/20/2013 Pest Control Sea -vice - City Hall
992.25
992.25
3.745.00 0,00 08/20/2013 Warning Siren Repair, Annual
Maintenance
3,745.00
3.745.00
719.77 0.00 08/20/2013 Fuel - Fire Dept
719.77
719.77
42.72 0.00 08/20/2013 Restock Water for Rehab
42.72
42.72
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
Page 10
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
SCHIFPET Schifsy Peter
08142013 08/14/2013 90.00 0.00 08/20/2013 Sprinkler Repair Damage by Snowplow No 0000
101-430-3125-42250 Landscaping Materials
08142013 Total: 90.00
SCI1 [HET Total: 90.00
ST1LLMOT Stillwater Motors
CTCS 18769I 08/ 13/2013 620.39 0.00 08/20/2013 Repair Air Bag System on CV1- Fire No 0000
101-420-2220-44040 Repairs/Maint Eqpt Dept
C'TC5187691 Total: 620.39
ST11.J.MOT Total: 620.39
TASCH T.A. Seltifsky & Sons Inc
54515 02/18/2013 164.48 0.00 08/20/2013 Asphalt 2/6/2013 No 0000
101-430-3120-42240 Street Maintenance Materials
54515 Total: 164.48
54616 03/26/20 13 133.70 0.00 08/20/2013 Asphalt 3/22/2013 No 0000
101-430-3120-42240 Street Maintenance Materials
54616 Total: 133.70
55029 06/18/2013 538.33 0.00 08/20/2013 Asphalt 6/6/2013 & 6/7/2013 No 0000
101-430-3120-42240 Street Maintenance Materials
55029 Total: 538.33
('ASCII Total: 836.51
TESSMAN Tessman Company Corp
5181621-IN 08/08/2013 269.10 0.00 08/20/2013 Herbicide No 0000
1(11-450-5200-42160 Chemicals
S181621-IN 08/08/2013 89.50 0.00 08/20/2013 Ball Field Marking Chalk No 0000
101-450-5200-42250 Landscaping Materials
5181621-IN Total: 358.60
TESSMAN Total: 358.60
TJBHOMC() 4313 Homes Construction
07312013 07/31/2013
803-000-0000-22900 Deposits Payable
07312013 Total:
TJBIIOMCO Total:
TKDA TKDA. Inc.
002013002223 08/05/2013
409-480-8000-43030 Engineering Services
Al' - To Be Paid Proof List ((18/15/13 - 2:08 PM)
6,800.00 0.00 08/20/2013 Refund Escrow #8420 11796 58th
Street
6,800.00
6,800.00
1,410.71 0.00 08/20/2013 Keats MSA Street
No 0000
No 0000
Page 11
Invoice # Inv Date Amount Quantity Pnit Date Description
002013002223 08/(15/2013
601-494-9400-43030 Engineering Services
002013002223 Total:
TKDA 'Fotal;
TOWNCTRY Town & Country Cleaning Co
813463 08/01/2013
101-410-1940-44010 Repairs/Maint Contractual Bldg
813 463 Total:
813 501 08/01/2013
206-450-5300-44010 Repairs/Maint Bldg
813 501 Total:
TO WNCTRY Total:
Reference
1,064.22 0.00 08/20/2013 Keats Trunk Watennain
2,474.93
2,474.93
245.81 0.00 08/20/2013 August Janitorial Services - City Hall
245.81
187,47 0.00 08/20/2013 August Janitorial Services - Library
187,47
433.28
TRISTATF 'Fri State Bobcat, Inc.
S 15672 07/03/2013 10,591.25
404-480-8000-45300 Improvements Other Than Bldgs
S15672 07/(13/2013 10.591.25
410-480-8000-45800 Other Equipment
S15672 Total: 21,182.50
TRISTATE Total: 21.182,50
WASH-REC Washington County
P231610 07/19/2013
101-41(1-1910-42030 Printed Forms
P231610 Total:
WASR-REC Total:
0.00 08/20/2013 50% Park New Skid Steer Loader
0.00 08/20/2013 50(I'ii Public Works - New Skid Steer
Loader
46,00 0.00 08/20/2013 Recorder/Registrar Jason/Jen Ligday
46.00
46.00
WEBBER Recreational Design Inc Webber
317 05/29/2013 3,607.03
404-480-8000-45300 Improvements Other Than Bldgs
317 Total: 3,607.03
WEI3BER Total: 3,607,03
WEIR D Weir Dick
538797 04/05/2013
206-450-5300-43150 Contract Services
538797 Total:
WEIR D Total:
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
520.00
520.00
520.00
'I'ask Type PO # Close POLine #
0.00 08/20/2013 Rubber Playground Mulch- Fablyn Park -
0.00 08/20/2013 March Snow Removal
3/5:3/6;3/14;3/19
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
Page 12
Invoice # Inv Date
XCEL Xcel Energy
07252013 07/25/2013
101-450-5200-43810 Electric Utility
07252013 07/25/2013
602-495-9450-43810 Electric Utility
07252013 07/25/2013
101-430-3160-43810 Street Lighting
(17252(113 07/25/2013
101-430-3160-43810 Street Lighting
07252013 07/25/2013
1.01-420-2220-43810 Electric Utility
07252013 07/25/2013
101-410-1940-43810 Electric Utility
07252013 07/25/2013
101-430-3160-43810 Street Lighting
07252013 07/25/2013
101-410-1940-43810 Electric Utility
07252013 07/25/2013
104-450-5200-43810 Electric Utility
07252013 07/25/2013
101-450-5200-43810 Electric Utility
07252013 07/25/2013
101-450-5200-43810 Electric Utility
07252013 07/25/2013
601-494-9400-43810 Electric Utility
07252013 07/25/2013
101-430-3160-43810 Street Lighting
07252013 07/25/2013
101-450-5200-43810 Electric Utility
07252013 07/25/2013
602-495-9450-43810 Electric Utility
07252013 07/25/2013
602-495-9450-43810 Electric Utility
07252013 07/25/2013
101-420-2220-43811) Electric Utility
07252013 07/25/2013
101-450-5200-43810 Electric Utility
07252013 07/25/2013
101-430-3160-43810 Street Lighting
07252013 07/25/2013
101-430-3160-43810 Street Lighting
07252013 07/25/2013
101-450-5200-43810 Electric Utility
07252013 07/25/2013
101-450-5200-43810 Electric Utility
AP - To Be Paid Proof List ((18/15/13 - 2:08 PM)
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
93,40 0.00 08/20/2013
39,46 0.00 08/20/2013
91.20 0.00 08/20/2013
29.97 0.00 08/20/2013
396.25 0.00 08/20/2013
547.14 0.00 08/20/2013
Lights at Legion Park 3509 Laverne
Lill Station 8860 Station
Traffic Lights 100 Inwood
Street Lights - 3014 Jarnley
Fire Station 2 - 4259 Jamaca
City Hall 3800 Laverne
37.87 0.00 08/20/2013 Traffic Lights - 100 Keats
403.87 0.00 08/20/2013
15.99 0.00 08/20/2013
54.19 0.00 08/20/2013
29.32 0.00 08/20/2013
3,290.67 0.00 08/20/2013
47.31 0.00 08/20/2013
91.76 0.00 08/20/2013
18.26 0.00 08/20/2013
16.40 0.00 08/20/2013
386.93 0.00 08/20/2013
48.38 0.00 08/20/2013
2,049.35
33.03
12.12
460.79
City Hall - 3800 Laverne
Tennis Courts - 3510 Laverne
Parks Bldg - 11194 Upper 33rd
Pebble Park- 8170 Lake lane Trl
Wells 1 & 2 3303 Langly & 11975
55th
Traffic Lights - 998 Inwood
Arts Center - 3585 Laverne
Lift Station - 11062 34th St
Lift Station - 2759 Legion Ave
Fire Station #1 3510 Laverne
Legion Park - 3511 Laverne
0.00 08/20/2013 Street Lights
0.00 08/20/2013 Traffic -Manning & Stillwater Blvd
0.00 08/20/2013 VFW Ballfield Lts - 3675 Layton
0.00 08/20/2013 VFW Ballfield Lts - 3675 Layton
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 13
Invoice 4 Inv Date
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
07252013 07/25/2013 663.46 0.00 08/20/2013 Public Works - 3400 Ideal No 0000
101-130-3100-43810 Electric Utility
07252013 07/25/2013 22.38 0,00 08/20/2013 Water Tower #2 3445 (deal Ave No 0000
601-494-9400-43810 Electric Utility
07252013 07/25/2013 12.65 0.00 08/20/2013 Speed Sign Hwy 5 No 0000
101-430-3160-43810 Street Lighting
07252013 07/25/2013 22.58 0.00 08/20/2013 Welcome Sign - 425 Keats - No 0000
101-430-3160-43811-i Street Lighting
07252013 07/25/2013 729.77 0.00 08/20/2013 Library - No 0000
206-450-5300-43810 Electric Utility
07252013 Total: 9,644.50
WEL Total: 9,644.50
Report Total: 365,803.79
AP - To Be Paid Proof List (08/15/13 - 2:08 PM)
Page 14
Accounts Payable
To Be Paid Proof List
User: denise
Printed: 08/08/2013 - 3:24 PM
Batch: 004-08-2(113
Invoice # Inv Date
Amount Quantity Pnit Date Description Reference Task Type PO # Close POLine #
ELMOV1EW Elmo View Townhouse Assn
Aug 08 2013 08/08/2013 15,000,00
409-480-8000-45300 Improvements Other Than Bldgs
Aug 08 2013 Total: 15,000.00
ELMOVIEW Total: 15,000.00
0.00 08/08/2013 LE Ave Sewer Infra 194-30th Sir
Easement
No 0000
MDU Minneosta Department of Health
08/08/2013 08/08/2013 150,00 0.00 08/08/2013 LE Ave Sewer Infra 194-30th Str No 0000
409-480-8000-43030 Engineering Services Easement
08/08/2013 Total: 150.00
MD11 Total: 150.00
MPCA MN Pollution Control Agency
August 8 2013 08/08/2013
409-480-8000-43030 Engineering Services
August 8 2013 Total:
MPCA Total:
310.00 0.00 08/08/2013 LE Ave Sewer Infra 194-30th Str No 0000
Easement
310.00
310.00
RECOREAL RECO Real Estate LLC
8/8/2013 08/08/2013 11,419,50
409-480-8000-45300 Improvements Other Than Bldgs
8/8/2013 Total: 11,419.50
RECOREAL Total: 11,419.50
Report Total: 26,879,50
AP - To Be Paid Proof List (08/08/13 - 3:24 PM)
0.00 08/08/2013 LE Ave Sewer Infra 194-30th Str
Easement
No 0000
Page I
THE GITY OF
_ARE ---4_,LMO
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
AGENDA ITEM: July 2013 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Dean Zuleger, City Administrator
8/20/2013
4
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, The City Council
is asked to accept the July 2013 Financial Reporting Packet. No specific motion is needed, as
this is recommended to be part of the overall approval of the Consent Agenda,
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct notinal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find a report for July reflecting the monthly detail
supporting the year to date actual results and comparing those results to the 2013 Budget.
On a year to date basis through July 31, 2013, the actual results arc $132k better than budget.
The most significant variances are highlighted below:
Revenues:
Building Permit revenue for the month was 31°/0 below budget. On a year to date basis
actual activity is still above plan by 6%. It is believed that the severe storms caused
numerous building delays for July.
Plan review fees for the month were 5% above budget bringing the year to date revenue
to 43% above budget.
Exnenses:
Most departments are below budget for the month as all Departments continue to be very cost
conscious. A few key items to note:
The Levy funds were received early in July as expected. The Ad Valorum Taxes were
slightly below budget (3%) but Lake Elmo once again qualified for the Fiscal Desparity
Funds which were not budgeted for in 2013 ($114k),
Due to a lack of resources in the Finance Department, contract services had to be sought
out from Smith Schaefer to assist with this process. As a result, the contract services for
the month were $5k over budget since it was hoped that this would be compiled
internally.
The Planning Department has incurred expenses above the amounts budgeted for many
expense items due to the City expansion initiative. The majority of the expenses were
related to Engineering support and Contractor expenses.
Please note that the salary expenses are based on more accurate departmental allocations
than we had in August 2012 when the 2013 budget was initially compiled. As a result,
some departments are above budget, while others are under but overall, personnel
expenses arc below budget.
RECOMMENDATION: It is recommended that the City Council receive the July monthly
Financial Reporting Packet as part of tonight's Consent Agenda.
Alternately, the City Council does have the authority to remove this item from the Consent
Agenda and further discuss and review.
ATTACHMENTS:
1. July Financial Reports
2
City of Lake Elmo
2013 BY Month
Budget to Actual Comparative
As of July 30. 2013
101-General Fund Detail
By Department
DEPT 410 - GENT GOV"E
8/20/2013
MONTH YTD
BUDGET ACTUAL Variance ($) Variance C40 BUDGET ACTUAL Variance ($) Variance (%)
Month Month Month Month YTD YID YTD YTD
REVENUE
Current Ad Valorem Taxes 1,2(.16,794.08 1,170,922.00 (35,872.08) -2.97% I,206,794.08 1,170,922.00 (35,872.08) -2.97%
Delinquent Ad Valorem Taxes 0.00 0.00 0,00 0.00% 0,00 0.00 0.00 0.00%
Mobile Home Tax 4,000,00 5,059.12 1,059.12 26.48% 4,000.00 5,059.12 1.059.12 26.48%
Fiscal Disparities 0.00 114,609.96 114,609.96 0.00% 0.00 114,609.96 114,609.96 0.00%
Penalty & Interest on Taxes 0.00 1,190.54 1,190.54 0.00% 0.00 1,190.54 1,190.54 0.00%
Liquor License 0.00 0.00 0.00 0.00% 25.00 500.00 475.0(1 1900.00%
Wastehauler License 0.00 0.00 0.00 0.00% 0.00 0.00 0,00 0.00%
General Contractor License 0.00 0.00 0.00 0,00% 0.00 265.00 265.00 0.00°/0
Heating Contractor License 300.00 400.00 100.00 33.33')/0 2,975.00 3,85(1.00 875.00 29.41%
Blacktopping Contractor License 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Building Permits 17,500.00 12,011.86 (5,488.14) -31.36"/0 84,500.00 89,339.81 4,839.8 I 5.73%
!leafing Permits 1,000.00 1,140.00 140.00 14.00°./0 8,200.00 9,085.00 885.00 10.79%
Plumbing Permits 700.00 96(1.00 260.00 37.14% 4,800.00 7,765.00 2,965.00 61.77%
Sewer Permits 0.00 0.00 0.00 0.00"/o 0,00 485.00 485.00 0.00%
Animal License 100.00 60.00 (40.00) -40,00% 1,560.00 1,461.00 (99.00) -6.35%
Utility Permits 600.00 1,942.00 1,342.00 223.67% 4,200.00 4,881.40 681.40 16.22%
Burning Permit 50.00 45.00 (5.00) -10.00% 900.00 2,170.33 1,270.33 141.15%
Massage Therapy Permits 0.00 0,00 0,00 0.00% 0.00 658.00 658.00 0.00%
Homestead Credit Aid 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
NISA-Maintenance 0.00 49,011.00 49,011.00 0.00% 49,011,00 98,022.00 49,011,00 100.00%
State Fire Aid 0.00 0.00 0,00 0.00% 1,500.00 3,000.00 1,500.00 100.00%
PERA Aid 1,374,50 1,374.50 0.00 0.00% 1,374.50 1,374.50 0.00 0.00"."0
Gravel Tax 0.00 0.00 0.00 0.00% 688.63 0.00 (688.63) -100.00%
Recycling Grant 0.00 0.00 0.00 0.00% 15,500.00 15,588.00 88.00 0.00%
Misc State Grant/Surcharge Rev 0.00 0.00 0.00 0.00% 0.00 1,179,72 1,179.72 0.00°/0
Cahle Franchise Revenue 0.00 0.00 0.00 0.00% 43,000.00 39,851.98 (3,148,02) 0.00%
Zoning & Subdivision Fees 0.00 0.00 0,00 0.00% 1,000.00 1,750.00 750.00 0.00%
Plan ('heck Fees 7,000.00 7,359.10 359,10 5.13% 37,000.00 53,065.85 16,065.85 43.42%
Sale of Copies, Books, Maps 10.00 10.75 0.75 0.00% 99.10 257.10 158.00 159.43%
Assessment Searches 50.00 120.00 70.00 140.00% 450.00 810.00 360.00 80.00%
Clean Up Days 4,000.00 0.00 (4,000.00) 0.00% 4,000.00 0.00 (4,000.00) 0.00%
Cable Operation Reimbursement 0.00 0.00 0.00 0.00% 735.00 0.00 (735.00) 0.00%
Fines 5,000.00 4,061.91 (938.09) - I 8.76% 35,000.00 28.380.62 (6,619.38) -18.91%
Miscellaneous Revenue 1.500.00 5,088.67 3,588.67 239.24% 10,500,00 12,637.64 2,137.64 20.36"./0
Internal Charges 50.00 78.00 28.00 56.00% 350.00 840.00 490.00 140.00%
Interest Earnings 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00"/.
Donations 0.00 0.00 0.00 0.00% 7,500,00 0.00 (7,500.00) -100.00%
Total Revenue 1,250,028.58 1,375,444.41 125,415.83 10.03"/o 1,525,66231 1,668,999.57 143,337.26 9.40%
EXPENSE
1110 - Mayor & Council
PT Salaries 0.00 0.00 0.00 0.00% 12,845.00 12,845.00 0.00 0.00%
FICA Contributions 0.00 0.00 0.00 0.00°4 796.39 796.39 0.00 0.00%
Medicare Contributions 0.00 0.00 0.00 0.00% 186,25 186.27 (0.02) 0.00%
Workers Compensation 0,00 0.00 0.00 0.00% 36.00 215.80 (179.80) -499.44%
Mileage 500.00 0.00 500.00 0.00% 500.00 0.00 500.00 0.00%
Miscellaneous 0.00 0.00 0.00 0.00% 565.27 1,634.36 (1,069.09) 0.00%
Dues & Subscriptions 0.00 0.00 0.00 0.00°,4 4,391.00 10,339.00 (5.948.00) -135.46%
Conferences & Training 0.00 0.00 0.00 0.00".O 1,155,00_ 1,586.00 (431.00) -37.32%
Total Mayor & Council 500.00 0.00 500.00 100.00% 20,474.91 27,602.82 (7,127.91) -34.81%
1320 - Administration
FT Salaries 13,000.00 10,873.34 2,126.66 16.36% 1(13,444,93 93,619.94 9,824.99 9.50%
PERA Contributions 942.50 788.31 154.19 I6.36% 7,174.07 6,665.86 508.21 7.08%
ICMA Contributions 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
FICA Contributions 806.00 649.60 156.40 19,40% 6,218.13 5,444.87 773.26 12.44%
Medicare Contributions 188.50 151.93 36.57 19.40% 1,454.30 1.273.45 180.85 12.44%
Health/Dental Insurance 3,127.60 0,00 3,127.60 100.00% 21,893.20 15,666.00 6,227.20 28.44%
Unemployment Benefits 0.00 963.32 (963.32) 0.00% 0.00 963.32 (963.32) 0.00%
Workers Compensation 0,00 0.00 0,00 0.00% 1,396,00 728.39 667.61 47.82%
Office Supplies 300.00 708.25 (408.25) -136.08% 3,738.61 3,936.19 (197.58) -5.28%
Printed Forms 0.00 0.00 0.00 0.00% 363.91 0.00 363.91 0.00°,4
Legal Services 4,000.00 3,680.75 319,25 7.98% 28,00(1.0(.1 35,237,42 (7,237.42) -25.85%
Newsletter/Website 0.00 0,00 0.00 0.00% 0,00 0.00 0.00 0.00%
Assessing Services 2,000.00 10,938.14 (8,938,14) -446.91% 15.500.00 22,234.14 (6,734.14) -43.45%
Contract Services 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Telephone 300.00 337.06 (37.06) 0,00% 0.00 1,011.18 (1,011.18) 0.00%
Postage 150.00 700.00 (550.00) -366.67% 2,100.00 2,641.79 (541,79) -25.80%
Mileage 0.00 154,00 (154.00) 0,00% 1,050.00 957.67 92.33 8.794E
Legal Publishing 0.00 132.00 (132.00) 0.00°,6 157.74 1,279.08 (1,121.34) 0.00%
insurance 0.00 0.00 0.00 0.00% 38,800.00 35,339.30 3,460.70 8,924E
Cable Operation Expense 0.00 0.00 0.00 0.00% 0.00 0,00 0.00 0.00%
Miscellaneous 100.00 611.22 (511.22) -511.22% 700.00 1,908.63 (1,208.63) -172.66%
Dues & Subscriptions 100.00 176.98 (76.98) -76.98°4 700.00 982.97 (282.97) -40.42%
Books 0.00 133.68 (133.68) 0.00% 0.0(1 225.49 (225.49) 0.00%
Conferences &. Training 200.00 196.83 3.17 1.58% 1,175.93 2,564.15 (1,388.22) -1 18.05%
Staff Development 200.00 0.00 200.00 0.00% 670.00 0.00 670.00 0.00%
Total Administration 25,414.60 31,195.41 (5,780.81) -22.75% 234,536.82 232,679.84 1,856.98 0.79°A•
1410 - Elections
PT Salaries 0.00 0.00 0.00 0.00% 0.00 100.00 (100.00) 0.00%
Office Supplies 0.00 0.00 0.00 0,00% 150,00 0.00 150.00 0.00%
Legal Publications/Notification 0.00 0.00 0.00 0.00% 2,150.00 0.00 2,150.0(1 0.00%
Election Equipment 0.00 0.00 0.00 0.00% 7,460.00 0.0(1 7,460.00 0,00%
Equipment Repair 0,00 0,00 0.00 0.00% 300.00 0.00 300.00 100.00%
County Election Fees 0.00 0.00 0.00 0.009/0 940.00 940.00 0.00 0.009/0
Printed Forms 0.00 0,00 0.00 0.00% 450.00 0.00 450.00 0.00%
Miscellaneous 100.00 0.00 100.00 0.009/0 200.00 0,00 200.00 100.00%
Total Elections 100.00 0.00 100.00 0.00% 11,650.00 1,040.00 10,610.00 91.07"/o
1450 - Communications
FT Salaries 2,916,67 1,452.91 1,463.76 50.199/0 20,416,67 1(1,428.47 9,988.20 48.92%
PERA Contributions 211.46 105.35 106.11 50.18970 1,480.21 756.11 724.10 48.92%
FICA Contributions 180.83 87.23 93.60 51.76% 1,265.83 626.27 639.56 50.53%
Medicare Contributions 42.29 20.4] 21.88 51.74% 296.04 146.42 149.62 50.54%
Health/Dental Insurance 0,00 272.00 (272,00) 0.00% 0.00 1,904.00 (1,904.00) 0.00%
Workers Compensation 0.00 0.00 0.00 0.00% 56.00 85.23 (29.23) -52.20%
Newsletter 0.00 1,314.00 (1,314.00) 0.00% 6,061.00 5,799.18 261.82 4.32%
Office Supplies 0.00 4.23 (4,23) 0.00% 100.00 170.12 (70.12) 0.00%
Info Technology/Web 2,000.00 1,652.08 347.92 17.40% 14.000,00 19,029.04 (5,029,04) -35.929
Telephone 250.00 166.35 83.65 0.00% 1,750.00 594.71 1,155.29 66.02%
Public Notices 200.00 0.00 200.00 100.00% 1,400.00 5,108,95 (3.708.95) -264.93%
Cable Operations 275.00 824.06 (549.06) -199.66% 1,925.0(1 1,923.45 1.55 0.08%
Conferences 0.00 251.20 (251.20) 0.00% 0.00 498.00 (498.00) 0.00%
Repair/Maint Equipment 0.00 249.00 (249.00) 0.00% 0.00 155.50 (155.50) 0.00%
Total Communications 6,076.25 6,398.82 (322.57) -5.31% 48,750.75 47,225.45 1,525.30 3.13%
1520 - Finance
FT Salaries 4,576.40 6,905.98 (2,329.58) -50.90% 32,034.80 49,902.57 (17,867.77) -55.78%
PERA Contributions 331,79 500.69 (168,90) -50,91% 2,322.52 3,617.94 (1,295.42) -55.78970
FICA Contributions 283.74 407.31 (123,57) -43.55% 1,986.16 2,942.23 (956.07) -48.14%
Medicare Contributions 66.36 95.24 (28.88) -43.52% 464.50 688.02 (223.52) -48.12%
Health/Dental Insurance 718,02 1,088.00 (369.98) -51.53% 5,026.13 7,616.00 (2,589.87) -51.53%
Unemployment Benefits 0.00 0.00 0.00 0.00% 0.00 0.00 0,00 0.00%
Workers Compensation 0.00 0.00 0.00 0.00% 0.00 405,18 (405.18) 0.00%
Office Supplies 0.00 43.00 (43.00) 0.00% 200.00 244.55 (44.55) -22.28°/0
Printed Forms 0.00 0.00 0.00 0.00% 300.00 0.00 300.00 100.00%
Audit Services 8,000,00 7,850.00 150.00 0.00% 8,500.00 2(1,500.0(1 (12,000.00) -14E189/0
Contract Services 0.00 5,005.49 (5,005.49) 0.0090 10,000.00 14,022.07 (4,022.07) -40.22%
Software Programs 0.00 0.00 0.00 0,00% 0.00 128.54 (123.54) 0.00%
Telephone 0.00 90.12 (90.12) 0.00% 0.00 270.36 (270.36) 0.00%
Mileage 0.00 0.00 0.00 0.00% 0,00 44.40 (44.40) 0.00%
Miscellaneous 0,00 0,00 (1.00 0.00% 1,500.00 692.43 807.57 53.8490
Dues & Subscriptions (1.00 0.00 0.00 0.009'0 100.00 185.00 (85,00) 0.00%
Conferences & Training 0.00 0.00 0.00 0.00% 500.00 225.00 275.00 55.00%
Total Finance 13,976.30 21,985.83 (8,009.53) -57.31'1/0 62,934.12 101,484.29 (38,550.17) -61.25%
1910 - Planning & Zoning
FT Salaries 8,278.95 12,675.91 (4,396.96) -53.11% 57,952.65 86,295.90 (28.343.25) -48.91%
PERA Contributions 600.22 919.00 (318.78) -53.1 1% 4,201.57 6,256,48 (2,054,91) -48.91%
FICA Contributions 513.29 741.43 (228.14) -44.45% 3,593.06 5,037.84 (1.494.78) -41.60%
Medicare Contributions 120.04 173.43 (53.39) -44.47% 840.31 1,190.05 (349.74) -4 I .62(14)
Health/Dental Insurance 886.48 1,656.00 (769.52) -86.81% 6,205.39 11,592.00 (5,386.61) -86.81%
Workers Compensation 0.00 0.00 0.00 0.00% 500.00 751.34 (251.34) -50.27%
Office Supplies 50.00 27.08 22.92 45.84% 350.00 2,262.33 (1,912.33) -546.38%
Printed Forms 0.00 46.0(1 (46.00 ) 0.00% 0.00 401.85 (401.85) 0.00$'0
Engineering Services 1,500.00 1,765.74 (265.74) -17.72% 10,500.00 15,687.05 (5,187.05) -49.40%
Contract Services 0,00 3,900.00 (3,900.00) 0.00% 0.00 14.869.24 (14,869.24) 0.00°/0
Telephone 0.00 163.39 (163.39) 0.00% 0.00 443.88 (443.88) 0.00%
Postage 0.00 0.00 0.00 0.00% 0.00 18.15 (18.15) 0.00%
Mileage 30.00 0,00 30.00 100.00% 210.00 0.00 210.00 100.00%
Miscellaneous 20.00 33.94 (13.94) -69.70% 140.00 436.93 (296.93) -212,09%
Dues & Subscriptions 0.00 0.00 0.00 0.00% 0.00 270.00 (270.00) 0.00%
Books 0,00 0.00 0.00 0.00% 0.00 180.32 (180.32) 0.00%
Conferences & Training 0.00 0.00 0.00 0.00% 1,600.00 644.00 956.00 59.75%
Total Planning & Zoning 11,999.00 22,101.92 (10,102.92) -84.20% 86,092.99 146,387.36 (60,29437) -70.03%
1930 - Engineering Services
Engineering Services
Total Engineering Services
5,000.00 4,559.34 440.66 8.81% 35,000.00 19,886.57 15,113.43 43.18"/0
5,000.00 4,559.34 440.66 8.81% 35,000.00 19,886.57 15,113.43 43.I8%
1940 - City Hall
Cleaning Supplies 50.00 0.00 50,00 100.00% 350.00 7.48 342.52 97,86%
Building Repair Supplies 75.00 0.00 75.00 100.00% 525.00 36.53 488.47 93.04%
Telephone 700.00 295.57 404.43 57. 78% 5,100.00 1,239.30 3,860,70 75.70%
Utilities 900.00 720.12 179.88 19.99% 6,300.00 5,931.25 368.75 5.85%
Refuse 108.32 108.32 0.00 0.00% 758.24 758.24 0.00 0.00%
Repairs/Maint Contractual Bldg 700.00 1,376.53 (676.53) -96.65% 4,900,00 5,032.52 (132.52) -2.70%
Repairs/Maint Contractual Equip 400.00 591.44 (191.44) -47.86% 2,800.00 2,767.25 32.75 1.17%
Miscellaneous 75.00 32.45 42.55 56.73% 525.00 124.78 400.22 76.23%
Total City Hall 3,008.32 3,124.43 (116.11) -3.86% 21,258.24 15,897.35 5,360.89 25.22%,
Total General Government 66,074.47 89,365.75 (23,291.28) -35.25% 520,697.83 592,203.68 (71,505.85) -13.73"/a
DEPT 420 - PUBLIC SAFETY
2100 - Police
Law Enforcement Contract
Total Police
2150 - Prosecution
Attoniey Criminal
Total Prosecution
280,000.00 245,124.54 34,875.46 0.00% 280,000.00 245,758.76 34,241.24 0.00%
280,000.00 245,124.54 34,875.46 0.00% 280,000.00 245,758.76 34,241.24 0.00%
4,250.00 4,250.00 0.00 0.011'N, 29,750.00 25,500.00 4,250.00 14.29%
4,250.00 4,250.00 0.00 0.00°A, 29,750.00 25,500.00 4,250.00 14.29%
2220 - Fire
FT Salaries 6,000.00 5.701 A7 298.53 4.98% 45,050,40 42,232.48 2.817.92 6.26%
PT Salaries 11,000.00 9,184.69 1,815.31 16.50% 73,000.00 69,151.92 3.848.08 5.27%
PERA Contributions 1,232.50 949.40 283.10 22.97% 8,558,65 7,074.81 1,483.84 17.34"/0
FICA Contributions 1,054.00 526.46 527,54 50.05":“ 7,319.12 3,936.17 3,382.95 46.22%
Medicare Contributions 246,50 209.79 36.71 14.89% 1,711.73 1,569.21 142.52 8.33%
Health/Dental Insurance 1,276.70 1,142.00 134.70 10.55% 8,936.83 7,994,00 942.88 10.55°/0
Unemployment Benefits 0.00 0,00 0.00 0.00% 0.00 0.00 0.00 0.00%
Workers Compensation 0.00 0.00 0.00 0.00% 10,130,00 8,042.06 2,087.94 20.61%
Office Supplies 0.00 125,28 (125.28) 0.00% 250,00 2,750.19 (2,500.19) -1000,08°/0
EMS Supplies 0.00 0.00 0.00 0.00% 2,058.00 804.94 1,253.06 60.89%
Fire Prevention 0.00 0,00 0.00 0.00% 0.00 50.00 (50.00) 0.00%
Fuel, Oil & Fluids 1,150.00 1,619,44 (469.44) -40.82% 7,882.00 6,538.20 1,343,80 17.05"4,
Small Tools & Equip 0.00 941.57 (941.57) 0.00% 30,700.00 6,053.95 24,646.05 80.28%
Physicals 0.00 549.77 (549.77) 0.00% 5,916.60 1,883.30 4,033.24 68.17%
'Telephone 250.00 585.37 (335.37) -134.15% 1,750.00 2,286.19 (536.19) -30,64%
Radio 0,00 0.00 0.00 0.00% 7,892.16 8,248,17 (356.01) -4.51%
Mileage 0.00 0,00 0.00 0.00% 100.00 99.44 0.56 0.00%
Vehicle Insurance 12,000,00 0.00 12,000.00 0.00% 12,000.00 5,237.00 6,763.00 0.00%
Electric Utility 1,000.00 645.71 354.29 35.43% 6,500.00 7,569.59 ((,069.59) -16,46%
Refuse 47.68 47.68 0.00 0.00% 333.76 541.58 (207.82) -62,27%
Rcpair/Maint Bldg 376.30 910,53 (534.23) -141.97% 19,134.10 12,267.98 6,866.12 35.88%
Repair/Maint Equip 3,881.00 2,549.56 1,331.44 (1.00% 15,437.00 16,593.20 (1,156.20) -7.49%
Uniforms 150.00 (1.00 150.00 100.00% 5,941.50 2,715.66 3,225.84 54.29%
Miscellaneous 75.00 124.73 (49.73) -66.31% 525.00 872.34 (347.34) -66.16%
Dues & Subscriptions 0.00 302.00 (302.00) 0.00"/0 2,000.00 2,597.00 (597.00) -29.85%
Books 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0,00%
Conferences & Training 0.00 3,778.43 (3,778.43) 0.00% 14,300.00 6,799.73 7,500.22 52.45%
Total Fire 39,739.68 29,893.88 9,845.80 24.780/n 287,426.91 223,909.22 63,517.69 22.10°A,
2250 - Fire Relief
Fire State Aid
Total Fire Relief
0.00 0.00
0.00 0.00
0.00 0.00% 0,00 0.00 0.00 0.00%
0.00% 0.00 0.00 0.00
2400 - Building Inspection
FT Salaries 5,747.36 6,689.07 (941.71) -16,39% 43,105.20 49,669.12 (6,563.92 ) -I5.23%
PERA Contributions 416.68 484.98 (68.30) -16.39% 2,567.84 3.601.08 (1,033.24) -40.24%
FICA Contributions 356.34 389.44 (33.10) -9.29% 2,152.38 2,892.01 (739.63) -34.36%
Medicare Contributions 83.34 91.07 (7.73) -9.28% 50339 676.31 (172.92) -34.35%
Health/Dental Insurance 767.49 1,414.00 (646.51) -84.24% 5,372.43 9,898.00 (4,525.57) -84.24%
Unemployment Benefits 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Workers Compensation 1,000.00 0.00 1,000.00 0.00% 2,000.00 397.88 1,602.12 80.1 1%
Office Supplies 0.00 49.82 (49.82) 0.00% 0.00 806.41 (806.41) 0.0(1%
Printed Forms 0.00 0.00 0.00 0.00% 0,00 146.61 (146.61) 0.00%
Fuel. Oil & Fluids 0.00 58.30 (58.30) 0.00% 0.00 164.34 (164.34) 0.00%
Engineering 500.00 2,526.50 (2,026.50) -405.30% 3,500.00 7,054.50 (3.554.50) -101.56%
Surcharge Pints 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Inspector Contract Services 0.00 1,598.75 (1,598.75) 0.00% 0.00 3,297.00 (3,297.00) 0,00%
Telephone 18.00 134.33 (116.33) -646.28% 126.00 469.38 (343.38) -272.52%
Mileage 0.00 270.07 (270.07) 0.00"/0 0.00 524.57 (524.57) 0.00%
insurance 0.00 0.00 0.00 0.00% 255.00 340,00 (85.00) 0.00%
Repairs/Maint Equip 250.00 0.00 250,00 0.00"/o 500.00 0.00 500,00 100.00%
Uniforms 0.00 0.00 0.00 0.00% 0.00 86.38 (86.38) 0.00°,
Miscellaneous 0.00 25.65 (25.65) 0.00% 250.00 325.65 (75.65) -30.26%
Dues & Subscriptions 0.00 90.00 (90.00) 0.00% 90.00 90.00 0.00 0.00%
Books 0,00 12.40 (12.40) 0.00% 50.00 I 20.64 (70.64) 0.0 Cr/a
Conferences & Training 0.00 0.00 0.00 0.00% 0.00 500.00 (500.00) 0.00%
Total Building Inspections 9,139.21 13,834.38 (4,695.17) -51.37% 60,472.25 81,059.88 (20,587.63) -34.04"/0
2500 - Emergency Communications
Contract Services
Total Emergency Conminnications
0.00 0.00 0.00 0.00% 6.000,00 0.00 6,000.00 0.00%
0.00 0.00 0.00 0.00% 6,000.00 0.00 6,000.00 0.00%
2700 - Animal Control
Printed Forms 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Contract Services 650.00 500.00 150.00 23.08% 4,100.00 3,342.08 757.92 I 8.49')/0
Miscellaneous 0.00 165.00 (165.00) 0.009,i, 0.00 615.00 (615.00) 0.00%
Total Animal Control 650.00 665.00 (15.00) ,2.310/6 4,100.00 3,957.08 142.92 3.49%
Total Public Safety
333,778.88 293,767.80 40,011.08
11.99% 667,749.16 580,184.94 87,564.22 13.11/0
DEPT 430 - PUBLIC WORKS
3100 - Public Works
FT Salaries 10,700.00 11,678.42 (978.42) -9.14% 78,200.00 92,496.61 (14,296.61) -18.28%
PT Salaries 0.00 2,014.84 (2,014.84) 0.00% 0.00 4,213.84 (4,213.84) 0.00%
PE RA Contributions 775.75 964.43 (188.68) -24.32% 5,669.50 6.978.79 (1,309.29) -23.09%
FICA Contributions 663,40 802,18 (138.78) -20,92% 4,848.40 5,636.89 (788.49) -16.26%
Medicare Contributions 155.15 187.62 (32.47) -20,93% 1,133.90 1,318.35 (184.45) -16.27%
Health/Dental Insurance 2,893.14 2,899.00 (5.86) -0.20% 20,251,99 20,293.00 (41.01) -0.20%
Unemployment Benefits 0.00 0.00 0.00 0.00% 2,500.00 0,00 2,500.00 I 00.00"/o
Workers Compensation 3,000.00 (1.00 3,000.00 0.00°,10 9,000.00 7.399.76 1,600.24 17.78%
Office Supplies 50.00 0.00 50.00 100.00% 350,00 196.70 153.30 43.80%
Shop Materials 150.00 0.00 150.00 100.00% 1,050.00 436.77 613.23 58.40%
Building Repair Supplies 0.00 0.00 0.00 0.00% 0.00 229.25 (229.25) 0.00%
Small Tools and Minor Equip 250.00 441.81 (191.81) -76.72°. 1,750.00 1,467.74 282,26 16.13%
Engineering Services 150.00 1,199.50 (1,049.50) -699.67% 1,050.00 4,767.00 (3,717.00) -354.00%
Contract Services 400.00 317.22 82.78 20.70`,vo 2,800.00 582.63 2,217.37 79.19%
Telephone 650.00 689.42 (39.42) -6.06% 4,750.00 3,295.20 1,454.80 30.63')/0
Radio 300.00 0.00 300.00 100.00% 2,100.00 609.12 1,490.88 70.99%
Mileage 0.00 0,00 0.00 0.00% 0.00 0.00 0.00 0.00%
Insurance 22,000.00 0.00 22,000.00 0.00% 22,000.00 19,772.00 2,228.00 0.00%
Electric Utility 2,000.00 587.15 1,412.85 70.64% 14,000.00 12,498.76 1,501.24 10.72%
Refuse 207.82 207.82 0,00 0.00% 1.454,74 1,246.92 207.82 14.29%
Fuel, Oil, Fluids (ALL dep)s) 3,000.00 9,381.19 (6,381.19) -212.71% 21,000.00 28,593.28 (7,593.28) -36.16%
Repair/Maim Bldg 250.00 1,776.6 l (1,526.61) -610.64% 1,750.00 5,907.58 (4,157.58) -237.58%
Repair/Maint NOT Bldg 40.00 0.00 40.00 100.00% 300.00 153.38 146.62 48.87°/
Repair/Maint Equip (out) 500.00 0.00 500.00 100.00% 3,500.00 140.73 3,359.27 95.98%
Equipment Parts 500.00 0.00 500.00 100.00% 3,500.00 0.00 3,500.00 100.00%
Uniforms 175.00 81.60 93.40 53.37% 1,225.00 628.95 596.05 48.66%
Miscellaneous 75.00 0.00 75.00 100.00% 525.00 242.15 282.85 53.88%
Landscaping Material 85.00 0,00 85.00 100.000/r 595.00 64.13 530.87 89,22%
Dues & Subscriptions 0.00 0,00 0.00 0,00"/o 60.00 56.00 4.00 6.67%
Conferences & Training 0.00 0.00 0.00 0.00% 619.60 160.00 459.60 74.18%
Clean up Days 0.00 4,481.33 (4,481,33) 0.00% 6,000.00 4,481,33 1,518.67 0.00%
Total Public Works 48,970.26 37,710.14 11,260.12 22.99% 211,983.13 223,866.86 (11,883.73) -5.61%
3120 - Streets
Equipment Parts
Street Maintenance Materials
Sign Repair Materials
Contract Services
Repairs/Maint Equipment
Total Streets
0.00 0.00 0.00 0.00% 0.00 886.81 (886.81) 0.00%
1,000.00 4,052.75 (3,052.75) -305.2.8ii 7,000.00 10,439.26 (3,439.26) -49.139/0
250.00 (1.00 250,00 100.00% 1,750,00 154.98 1,595.02 91.14%
850.00 1,595.0(1 (745.00) -87.65% 5.950,00 8,460.67 (2,510.67) -42.20%
0.00 654.66 (654.66) 0.009i, 0.00 1,404.63 (1.404.63) 0.00°/ii
2,100.00 6,302.41 (4,202.41) -200.11"/o 14,700.00 21,346.35 (6,64635) -45.21%
3125 - ice & Snow Removal
Landscaping Material 0.00
Sand/Salt 0.00
Contract Services 0.00
Repairs/1Vlaint Equipment 250.00
Total lee & Snow Removal 250.00
3160 - Street lighting
Street Lighting
Total Street Lighting
2,100.00
2,100.00
0.00
634.61
0.00
0.00
634.61
2,286.75
2,286.75
0.00 0.00%
(634.61) 0.00%
0.00 0.00%
250.00 100.00%
(384.61) -153.84%
((86.75) -8.89%
(186.75) -8.89%
3200 - Recycling
Recycling Supplies 0.00 0.00 0.00 0.00%
Newsletter 0.00 0.00 0.00 0.00%
Miscellaneous 400.00 0.00 400.00 100.00%
Total Recycling 400.00 0.00 400.00 100.00(Yo
3250 - Tree Program
Contract Services
Total 'Free Program
Total Public Works
400.00 10,950.00 (10,550,00) -2637.50%
400.00 10,950.00 (10,550.00) -2637.50°/0
54,220.26 57,883.91 (3,663.65) -6.76%
0.00 0.00
40,000.00 57,732.37
6,250.00 4,307.75
1,750.00 4,941.95
48,000.00 66,982.07
14,700.00 13,912.72
14,700.00 13,912.77
2,300.00 3,584.25
1,00(1.00 0.00
2,800.00 0.00
6,100.00 3,584.25
3,000.00 10,950.00
3,000.00 10,950.00
298,483.13 340,642.25
0.00
(17,732.37)
1,942.25
(3,191.95)
(18,982.07)
787.28
787.28
(1,284.25)
1,000.00
2,800.00
2,515.75
(7,950.00)
(7,950.00)
(42,159.12)
0,00%
-44.33°J;
31.08%
-182.40%
-39.55%
5.36%
5.36%
-55.84%
0.00%
100.00%
41.24%
-265.00%
-265.00%
-14.12%
DEPT 450 - CULTURE, RECREATION
5200 - Parks & Recreation
FT Salaries 8,583.96 5,734.53 2,849.43 33.19% 64,379.50 51,219.61 13.159.89 20.44%
PT Salaries 700.00 4,217.87 (3,517.87) -502.5.5"X, 10,650.00 12,571.52 (1,921.52) -18,04"/0
PERA Contributions 622.34 420.15 202.19 32.49% 4,667.51 4,280.95 386.56 8.28%
FICA Contributions 575.61 600.10 (24.49) -4,26% 4.651.83 3.819.57 832.26 17.89%
Medicare Contributions 134.62 140.30 (5.68) -4.22% 1,087.93 893.20 194.73 17.90%
Health/Dental Insurance 1,054.57 290.16 794.41 73.25% 7,592.01 3,276.32 4,315.69 56.85%
Unemployment Benefits 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Workers Compensation 0.00 0.00 0.00 0.00% 3,000.00 4,105.81 (1,105.81) -36.86%
Shop Materials (1.00 0.00 0.00 0.00% 0.00 382.39 (382.39) 0.00%
Chemicals 50.00 0.00 50.00 100.00% 350,00 471.88 (121.88) -34.82%
Equipment Parts 150.00 433.64 (283.64) -189.09% 1,050.00 1,098,29 (48.29) -4.60p/i)
Building Repair Supplies 0.00 0.00 0.00 0,00% 0.00 0.00 0.00 0.00%
Landscaping Materials 200.00 0,00 200.00 100.00% 1,400,00 164.87 1,235.13 88.22%
Small Tools and Minor Equip 75.00 0.00 75.00 100.00% 525.00 1.609.01 (1,084,01) -206.48%
Telephone 100.00 181.67 (81.67) -81.67% 700.00 606.82 93.18 13.31%
Mileage 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%
Insurance 0.00 0.00 0.00 0.00% 5,000.00 3,683.00 1,317.00 0.00%
Electric Utility 750.00 913.53 (163.53) -21.80% 5,250.00 5,292.97 (42.97) -0.82%
Refuse 207.82 207.82 0.00 0.00% 1,454,74 1,454.74 0.00 0.00%
Repair/Maint Bldg 25.00 0.00 25.00 100.00% 175.00 246.25 (71.25) -40.71%
Repair/Maint NOT Bldg 50,00 595.83 (545.831 -1091.66% 350.00 3,359.28 (3,009.28) -859,79°,'.
Repair/Maint Equip 100.00 0.00 100.00 100.00% 700.00 0,00 700.00 100.00%
Rental Buildings 400.00 801,29 (401.29) -100.32% 2,800.00 2,017.46 782.54 27.95%
Miscellaneous 0.00 110.07 (110.07) 0.00% 0.00 492.10 (492.10) 0.00%
Total Parks & Recreation 13,808.91 14,646.96 (838.05) -6.07% 115,783.52 101,046.04 14,737.48 12.73%
DEPT 460 - COMP AD.) 0.00 0 0 0,00% 0.00 0.00 0.00 0.00%
DEPT 490 - CONTINGENCY FUND 0.00 0 0 0.00'N, 60,339.70 58,546.10 1,793,60 0.00%
DEPT 493 - OTI1 FINANCING 0.00 0 0 0.00% 0,00 0.00 0.00 0.00(Y0
GRAND TOTAL ALL DEPTS 467,882.53 455,664.42 12,218.11 2.61% 1,602,713.64 1,614,076.91 (11,363.27) -0.71%
Net Income over Expenses 782,146.05 919,779.99 137,633.94 17.60% (77,051.33) 54,922.66 131,973.99 -171.28%
T1-117. CITY.
AKE F, MO
MAYOR AND COUNCIL COMMUNICATION
DATE: 8/20/2013
CONSENT
ITEM #: 5
AGENDA ITEM: New Single Family Home Permit Report
SUBMITTED BY: Rick Chase, Building Official
THROUGH: Rick Chase, Building Official
REVIEWED BY: Kyle Klatt, Planning Director
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to accept the monthly permit report. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Below is the year to date statistics through July 2013, Companion data is
also include from prior years.
2013
2012 2011
New homes 21 20 14
Total valuation $9,179,742 $8471,112 $6,120,800
Average home value $437,130 9423,555 $437,200
Please note the building department is transitioning to new software in July, additional
reporting will be reviewed when install is complete.
THE CITY OF
K E ELI\ 0
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DAIL:
CONSENT
ITEM #:
08/20/2013
2012 Street and Water Quality Improvements — Accept Improvements;
Compensating Change Order No. 2; and Pay Request No. 5 (Final)
Ryan Stempski, Assistant City Engineer
Dean A. Zuleger, City Administrator
Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
6
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda).:
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting the improvements; approving
Compensating Change Order No. 2, thereby reducing the total contract amount by $61,816.36; and
approving final payment to Hardrives, Inc, in the amount of $43,579.53 for the 2012 Street and Water
Quality Improvements.
STAFF REPORT:
The 2012 Street and Water Quality Improvements have been fully completed. The Project Engineer has
prepared a Certificate of Completion and is recommending acceptance of the improvements and release of
the final retainage. The one-year warranty period will begin on August 20, 2013, and will extend to
August 20, 2014.
Final Payment in the amount of 543,579.53 has been requested by the Contractor, Hardrives, Inc., based
upon the work completed. To close out the project a final compensating change order has been prepared
to reconcile the final quantities installed on the project to the planned quantities at the time of bid,
resulting in a deduct change order amount of $61,816.36.
The final total construction cost for the project was $799,818.43 vs. the original bid amount of
$849,736.79. The Project is being funded through the issuance of bonds (Demontreville Area Street
Improvement Project Fund); through the Surface Water Fund for Rain Garden Improvements; through
Park Funds (for parking lot improvements); and through the levy of special assessments to benefitting
properties (30% of eligible project costs). With the total projects known, the City Engineer will prepare
and schedule the final assessment hearing for the project.
RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the
improvements for the 2012, Street and Water Quality Improvements; approving Compensating Change
Order No. 2 in the deduct amount of $61,816.36; and approving Pay Request No. 5 (Final) in the amount
of $43,579.53. If removed from the consent agenda, the recommended motion for this action is as
follows:
"Move to accept the improvements for the 2012 Street and Water Quality Improvements; approve
Compensating Change Order No. 2 in the deduct amount of $61,816.36; and approve
Pay Request No. 5 (Final) to Hardrives, Inc. in the amount of $43,579.53".
ATTACHMENT(,5):
1. Certificate of Completion
2. Compensating Change Order No. 2
3. Pay Request No. 5 (Final)
2
CITY OF LAKE ELMO. MN
2012 STREET 84. WATER PROJECT NO. 20).2_123
QUALITY IMPROVEMENTS
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: August 20, 2013
OWNER: CITY OF LAKE ELMO, lVFN
CONTRACTOR: HARDRIVES, INC.
PROJECT NAME: 2012 STREET & WATER QUALITY IMPROVEMENTS
PROJECT NO.: 2012,123
E This Certification of Completion applies to all work under the Contract Documents
E This Certification of Completion applies to the following, specified parts of the Contract Documents
I do hereby certify hat the work to which this Certificate applies has been constructed in
accordance with the Contract dated July 17, 2012. The above -mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: August 20, 2013
Ryan W. Stempski Reg. No. 45395
FOCUS Engjering; inc.,/,
THE WARRANTY PERIOD BEGINS August 20, 2013
AND ENDS August 20, 2014
CONTRACT CHANGE ORDER FORM
e
CITY OF LAKE ELMO, MINNESOTA t, ENGINEERING, inc.
2012 STREET AND WATER QUALITY IMPROVEMENTS
PROJECT NO. 2012.123
CHANGE ORDER NO. 2 DATE: August 20, 2013
TO: HARDRIVES, INC. , 14475 QUIRAM DRIVE, ROGERS, MN 55374
This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are
modified as follows upon execution of this Change Order.
CHANGE ORDER DESCRIPTION / JUSTIFICATION:
Compensating Change Order to revise quantities to reflect the actual quantities installed.
Attachments (list documents supporting change):
Change Order No. 2 Itemization
ITEM DESCRIPTION OF PAY ITEM UNIT
***SEE ATTACHED ITEMIZATION
QTY UNITE PRICE INCREASE/(DECREASE)
NET CONTRACT CHANGE
($61,816.36)
Amount of Original Contract $ 849,736.79
Sum of Additions/Deductions approved to date (CO No. 1) $ 11,898.00
Contract Amount to date $ 861,634.79
Amount of this Change Order (ADD) (DEDUCT) ( $ (61,816.36)
Revised Contract Amount $ 799,818.43
The Contract Period for Completion will be (UNCHANGED) (INCREASED) (DECREASED)
APPROVED BY ENGINEER: FOCUS Engineering, inc. APPROVED BY CONTRACTOR
ENGINEER
DATE
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY
DATE
BY BY
DATE DATE
days
FOCUS FOCUS Engineering, inc.
CHANGE ORDER FORM
CHANGE ORDER NO.
2012 STREET AND WATER QUALITY IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO, 2012,123
ITPM DESCRIPTION OF PAY ITEM
4411 CONTRACT
08)/F Parry ONIT PRICE AMOUNT QUANTITY _ _ _AMOUNT QUANTITY AMOUNT AMOUNT AMOUNT
I 340552ZA11012 Ls 28,0 545.55000 545,850.0,3 0.03 58.00 1.00 045,800,00 0.00 60.00
2 TRAFFIC CON7 3 OF 163 1.0 56,63303 30,69509 0,00 SO CC 060 S3elco 5500
3 NM 1E32M LA no 2363.00 0 083 10,10 300.0 5,,6:3612. ,0
0 co SO GO
4 621.312030TECTION EA 23 '953.21
$2,217.20 0.0C 60.0c 8/ 3 60100 -2100 .52217.10
5 TREE REMOVAL FA 01 32611G77
O62E.2..252945.....46 00$0.00
12.0
$5.,213.24 L.W
1''7:.'17
6 SATVAGEANDRENSTALL M411803 EA SS 56550 5362500.00 SOCo 0,0 30.00 .33.02 .53,52306
7 SALvAGE453223ONTALsNON EA P5 515388 04,68580 053 5260 00 3060 -350-6468680
8 36NCOT BTUMNOuSAND coNCRFTE PAVEMENT 4.8122352 LP m9062;5445710 Gm $000 941.0 $2343.0s849OD -$2,214,01
5 69510516711047051009188711008 AN0GUTTE3 LF 53 5: 3528.25 035000 730 341246 230 ;1°17'
30 63220v6ANDDISPOSEOfEXICTMG80261N02306vEMPNT Sr 1221 58.60 $5633,60 00500605C s,7.m.,,,1.33530
40 AOvumAND7136053OFPANTINGCONCRETEPAVEMENT SY 520 :: 3341120 003 $0,02600 $353.00 42003 •32.753.20
12 REMVEAND0128580FxsTNGSTORM3366E3caGR31 EA 11 $3?5,3589033 0.00 $0.0212,0 56426.36 205535.53
16 543VAG6AND PEINSTAILPAWNS SY 22 53056 31,721,80 054, 60.00.0 $848)-220 -51,14150
24 58.503406 coRFECNON SY 0404
5''91
$9,701.61O50.60 2,025,0 97,,080.73
.3796
-32,6189
15 COMMONECAVATION GolFp) CT 1.371 51001013523,32 0.0030.061332,0 S33,32251 000 $,1
is 113510 AGGREGATEPAM000GGRUSPEM CY 474 $1400 $63360 0,00 50.00 0.0 30.10 474. -56,636,00
17 58F0CTORANuLAG 604Row CY 512 59.43 64,328.16 0.07 10,01 342,0 38,215.M 070.3,.,20
00 HAULOUTEXCESSMILLN05 CY 1.024 5196 36,173.04 0.03000 070.057„418.83 -196.04$,73015
29 PAGER66844E0MATERIAtMOMOT186srms CY 632 $40
53.824,43 OM $0.835 561.0 34,757.28 1t' 3932,80
20 366846EXISTINGBITUMINOUSANDBASEMATER:483 SY 2*,402 :91 536943.46 0.0$0,038,123.0 534.630.46 -237,,,,,,
21 30805008 PREPAPANONOF RECLAlmEGSURFACRS 100 383.86 123459.00 600 00.70 10.0 525429COOMAO
22 503013p0PRE9A6AT10NOR P4366604075 LS 1 52,;9952,663,92 OM $0.0 LC 31,635.91 003 $0,00
23 126G8435$ RCPsTORNISEWER 2030 342
34.333.98 NM $0.01600 04,73442
11.00 540.32
24 11" CLSS5RCPSTORM36823 FP 247 S:7,4959,26003 8200 51.139.68 2E00 510,739.63 4000 ,,.9.6,
25 128 CONCRET3PSANEDES/05E400N EA 1
9
39
4
596836 0,00 30.0P.O 50
.02.000 -3965.93
26 01802BANNTTPE40262,3-3230-ACASINO EA 3 32.960.03 53,338.18 00 5000 20 55.880.13 0.00 0
4
00
27 CAT09BASIN, TYPE AN +AGM 6-6030.TP c4512240 EA
' : :'°1'1:' 36.511.48 002 30.00 4.0 36,310.OM SOW
28 4DIAOWH31N 1'SUMP,TPE401WiToSALVAGEDR.225034CASTING EA 1666331,936.92 OM SOO 0.0 s0: .1.8x) -51,686 93
29 t' INA c61,21n. TYPE ST0,9 VATIC 665301.3210151M0 EA 2 $2,238.34 24,422.03 0.02. 30.03 3,0 36,725.62 1.01
21 4 INA CBRINS MG 4616 SviTH R-3230-6 CASING EA 5 52.227 32 S6,683,40 0,00 WOO 3..0 33,334,94
0 GC 52,2.037.
$4,369.96
30 MA CBMN WITH 8 ' SumP, TypE 5T0-9 WITH 3.3361685 025NA* EA 1 $2,184.98 S2 18406 0.00 SOLO 3,0 OW
31 3" MA Clim 6 WONT 5,43.2P,121.5 4032331N 21-3502-Ta CASTING EA 1 68081.88 $5.491.63, OM 30.00 0.0 S5,3:0510, .45
-1.00
SO.00 00.00 .53.4L,1.0,68
33 42 MC PERT PONE ORN M ATN 6A7KFILL AND WA AA 86 400 $2,0/6.00 0.0076.00
0 $C,00 406.0 0.00
34 wig GONCR613 cum; AND GMTER LF 30 5S375-9 41932,114,70 0,00 MOO 0,0 22,
272,0 S10,142 0.
36 0412 CONCRETE OF PG MG OUTTFR LP 1104 S22.262.76 0 CO 50.60 85082 46.00 -$6133171'44.'774°
.53 $6824 CoNCRETE OA 6 AND GLITTER 1)'220 S37.49 $12,272.02. 222 30,0o 03 -26.0C
37 CONCRETE CURB OCT FOR MIN CARDEN EA S27,65
55,432 44 0,00 30.03 260 5
'
$23.5aszo
23 3" CONCRETE DRIVEWAY ST 520 542.84 322.273.30 0.(x)
5642.64 0.00
MAO 100.3 34.284.02 -420,{O 5. .1s, : i .3724
33, 6" 03.84M5-75. Now. EA 07, $821.82.
$642.643000 1,0 P16-142L .6142 -2'0.000 .00
40 801,0611010162 DRIVEWAY SY 1.225 316.77 528%343.23 0.00 50,02 5270 -317.992 80
S5,433.75 .898.06 -523,059.46
41 SPITAIMOIN WEARAG 100455 TN 3,500 $54.3.9 8:11,985000 0 0.$0 CC 3,3350 6.184,134.51 6450.10
42 8660668NOUS NON-166,08.161810806858 TN 3.275 053,80 5691,915.(X1 0.00 $0610 4.187.28 01.85.370,51 912,26 -$625'8,'4252:0477.
43 01718811N025 mATERIAL POR TAM COAT 4841 1,950 82.13 04,15330 OM 5000 1,450,0 0SOX
4,6 56,66 MO S6:60. SINEETS IS 2.300 52.41 015798,20 0.60 SOLO 8,8010 02S1,210'83'.00'''' 6:66 1.00000
.
52,410
4 REMOVEATC64SrNCASTING EA : 011417 391336 000 $0.00 3.0 :91:'' 0.00 5Lo
46 N0TAL86350108CST3N6 EA 5a°3:„&56,426642 0,0SOLA 3,8342.40OM 60.0
47 SALVAGEANONEN5TALICASTIGOOLLTYP532 EA 0 5588.33 $3,887.31 0,00 $0.00 70 53.887.01 0.06$000
48 00L18876862CLEANING FA 00 1170.76 01,28730 OA) 50.01 MO
000 $000
50 C6,808 3 RAP 888,166TH080818hTlIE PANF0c m53,934.30 OM 50.00 30,0 $5218'780677,603°
OM 50.00
SI PRO
40 OP1Cti 06 AGING LP 400 54.7% 52,307.30 0 30 SO . 4900 0.00 30,C0
GONSTAGLIZATION MAT SY ,60,,,D 566,41
53.93 31.232.00 0.01 3000 0.0 03,900,80
S0.00 ,200 00 -51.332.00
30 5101804.1. DITCH MEM. EA 30 0927 80 30.3,0 51,927,30 30.0 00 3000
54 SODDING SY 10'1118303 554,28 $8/.75605 CM 50945A,
$1.9'27.80 081,308015
53 SEEDING W625152000N3E3 ELANKET 06 ,., 81:::
8000 6,5330 518,718.20 F753300
767,00
540,285,00 0,00 60.00 1,95M.3
33 665ORT AND PLAGE TOPSOIL CY 1.300 513.02 -321 466,20
$24,700.00 56.23.2 $636 On 1 414.0
33 5-10PING - A" 86-02.066 MG GM 13 0,230 $1,287.30 0.03 50.120 3,254.0 3s13,,..,33,,,2.: .436.00
124.00
57 sTRFPNG - 42 %MITE 5TPTIN6 LF 6.940 50,21
$1,878.8o 0.00 00,00 0.781.0 61.831.58 .156602 ^86,318,00
TOTALS '85,4SE CONTRACT & CCO NO, 2 $049,736.79 $3,777.48 $787,9520'''.41 s.,.5.523°..„:0.4,2
53 HANDICAP PAGENIENT NT APPI NG EA 2 54'25'..S1'.12 555E33 0.00 Si2.06 20 000
-$61,816536
EN , in
THIS PE02O5 TOTAL TO DATE 80861166145ATING CO 82
CHANGE ORDER NO. 1
1 CG1•1 5512 LONCAME c0R 5 AND 5 uTicR LF i 6E1 $18,02 511.598 00 20 CO I 8610 511,882600 I 56100,3.137
TOTALS - CHANGE ORDER NO. 1 $11,898.00 $0.00 $11,898,08 $0.00
TOTALS - REVISED CONTRACT $861,634.79 $3,777.48 $799,818,43 401,816-96
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. 5F
i 20l2STREET AND WATER QUALITY IMPROVEMENTS
PROJECT NO. 2U12.123
�
|
/
PROJECT OWNER:
CITY OFLAKE EUNQ
a8VoLAyERNEAVENUE NORTH
LAKE ELK0[\MN5S042
ATTN: JACK GRIFFIN, P.E., CITY ENGINEER
CONTRACT CHANGE ORDER SUMMARY
Approval | Amount
Date | Additions Deductions
2 8/0/2OB
($61,816.36)
TOTALS $11,88800 ($6I,816.36)
START DATE:
SUBSTANTIAL COMPLETION:
FINAL COMPLETION:
7/17/2o12
oV19/2012
zx/su/zuzz
I ENGINEERING, inc.
PERIOD OFESTIMATE
FROM 1 2 TO 13 �
CONTRACTOR:
HARDRIVES,|NC.
1447SQ0RAMDRIVE
ROGERS,xNN55374
ATTN:MIKE LEUER,DIVISION MANAGER
PAY ESTIMATE SUMMARY
1.Original Contract Amount
2.Net Change Order Sum
3. Revised Contract (l+Z)
4.*Work Completed
S.*Stored Materials
G.Subtotal (4+5)
7.RetainaQe~
8.Previous Payments
9.Amount Due (6'7'8)
*Detailed Breakdown Attached
CONTRACT TIME
ORIGINAL DAYS
REVISED DAYS
nsMA|m/mG
ENGINEER'S CERTIFICATION:
The undersigned certifies that the work has been reviewed and tothe
best nftheir knowledge and belief, the quantities shown inthis
estimate are correct and the work has been performed maccordance
with the contract documents.
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies that mthe best oftheir
knowledge, information and belief the work covered bvthis payment
estimate has been completed maccordance with the contract
documents, that all amounts have been paid hvthe contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due,
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY
94 ON SCHEDULE
0 YES
`]0S NO
FOCUS Engineering, inc.
By
BY
$849,736,79
-$49,918.36
$799,8I843
$79D'81843
$0.00
$799'818-43
$0.00
$756'238.90
$43,579.53
X
!
|
�
>
}
.
FOCUS Engineering, inc. PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. SF
2012 STREET AND WATER QUALITY IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2012.123
CONTRACT
OEM DESCRIFENON OF PAY ITEM UNIT
ENGINEERING, "
THIS PERIOD T TA L TO DATE
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
MOERLIZATiON LS 10 345,850.00 $45.850.00 Lon 245,850.08
TRAF F IC CONTROL LS 3.0 $3,695.19 53,695.19 1,00 53,595.19
3 SILT FENCE 11 300 $3.21. 695700 30810 $983.00
4 INLET PROTECTION EA 23 596.40 $2,217.20
5 TREE REMOVAL EA 11 $267.77 22.945,47 12.0 53,213.24
6 SALVAGE AND REINSTALL MAILBOX EA 85 26300 5552500
7 SALVAGE AND REINSTALL SIGN EA 35 $133.98 54825.80
8 SAWCLET BITUMINClUS AND CONCRETE PAVEMENT LAU. TYPES) LF 1.790 52.49 $4.4 57.10 9410 S2,343.09
9 REMOVE AND DISPOSE CONCRETE CURB A ND GUTTER LF 55 $5,85 $310.75 734 3412,45
10 REMOVE AND DISPOSE OF EXISTING BD LIMINOLLS PAVEMENT SY 1,291 54,60 55,938.60 605.0 $2,783.00
11 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT SY 520 $6.56 53.411.20 100.0 $956,00
12 REMOVE AND DISPOSE OF EXLSTING STORM SEWER CBALSWIN EA 13 $535.53 $5.5634613 12.0 56.426.33
13 SALVAGE AND REINSTALL PAVERS SY 22 $51,90 $1,141.80
14 SU BGRADE CORRECT ION SY 1,404 56.91 $9,701.64 1,025.0 57.092 75
15 COMMON EXCAVATION (CV( (P) CY 1.351 51001 313.523.53 1,361.0 $13,523.51
16 CLASS 5 AGGREGATE BASE 1100N. CRUSHED) CY 474 514.00 26.636.00
17 SELECT GRANULAR BORROW CY 512 59,43 54,828.16 342.0 53,225,06
18 HAUL OUT 055155 MILLINGS Cv 1,024 $396 59,175.04 828.0 97,41838
19 PLACE RECLAIMED MATERIAL FROM OTHER SITES CY 451 $8,48 $3,824,49 561.0 24,757.22
20 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS SY 38,406 20.91 $34,949.46 38,1230 $34.696.48
21 SUBGRA DE PREPARATION oF RECLAIMED SURFACE 85 100 5254.39 525,439.0D 100.0 325,439.00
22 SU BGRADE PREBARATION TOR PARKING LOTS LS 1 51E95,91 $1,695,91 1.0 $1,595.91
23 UT CLASS 5 RCP STORM SEWER LF 119 $36.42 $4.333.98 130.0 54,734.60
24 I 5" CLASS 5 RCP STORM SEWER LE 247 $37.45 59,260.03 32.00 $1,199.68 287,0 $10.759.63
22 12" coNcnn E FLARED ENO SECTION EA 1 5965.96 $963.96
26 CATCH BASIN. TYPE 402 WITH R-3250-4 CASTING EA 3 $1.96008 $5,880.19 3.0 $5,880.18
27 CATCH BASIN, TYPE 404 WITH R.3501LTB CASTING EA 4 $2,077.87 68,311.43 4.0 59,311.48
28 4' DIA CBMIT WON 1' SUMP, TYPE 401 WITH SALVAGED IL.325ELA CASON EA 1 $1,686.93 51,686.93
29 4111A CORK 'TYPE STO-9 WITH 11-3501-T13 CASTING EA 7 $2.239.54 54,477.05 3.0 $6,715.62
30 4' DIA CBMIT WITH 1- SUMP, TYPE STOL9 WITH 0.3501-TB CASTING EFL 1 52,184.98 $2.184.98 3.0 56,554.94
31 4' DIA COMET TYPE 406 WITH 5L3250-A CASTING EA 3 52,227.82 56.683.46 34 56,683.46
32 5' LLIA comn wITHO SLIMP, TYPE 405 WITH E.3501.-T8 CASTING EA 1 $3,491.68 53,491.68
33 4" PVC PERE EDGE DELALN WITH BACKFILL AND WRAP IF 400 55.19 $2.076.00 400.0 $2.076.00
34 31618 CONCRETE CURRANT) GUTTER TE 3C $37.49 $1.124.70
35 8624 CONCRETE CURB AND GUTTER 12 298 $37.49 $11,172.07 272.0 S10,197.28
36 0412 CONCRETE CURB AND GUTTER LF 204 5/7.69 $22,262.76 850.0 $23.536.20
37 CONCRETE CURB CUT FOR RAIN GARDEN FA 17 5321.32 55,462.4A 16.0 55,141112
32 6" CONCRETE FLUME EA 1 5642.64 $642.64 1.0 $64224
39 6" cONCRETE DRIVEWAY SY 520 $42.84 $22,275.80 100.0 $4,284.00
40 BETUMLNOUS DRIVEWAY SY 1.275 $16.77 520.543.25 327.0 $5,483.79
0. strolVISJOUS WEARING COURSE. TN 9.900 2$4.35 $211,965.00 3,435.9 $186731.53
42 srTUMINOUS NONLWEARENG COURSE TIL 3275 $59.60 $191,91500 4,187.20 5245,374.61
43 fifTLIMINGUS MATERIAL FOR TACK COAT GAL 1,950 52.13 54,153.50 1,950,0 $4,153.50
44 SAW AND SEA/STREETS LF 7,800 52.41 $18,798.00 38000 52320300
45 samosa. CATCH BASS4 CASTING EA z $114.17 $513.36 8.0 5913.36
48 INSTALL R.3.501LTS CASTING EA 8 $803,30 $5,425.40 8.0 $6,426.40
47 SALVAGE AND REINSTALL CASTING FALL TYPES) SA 7 2555 33 $3,887.31 7,0 $3.287.32
48 CULVERT ENO CLEANING EA 10 5174.73 $1,767.30 10.1I $176 7.30
49 OFTCH GRADING LT 490 54.71 52,307.90 450.0 52,307.90
50 CLASS 3 RIP PAP wrrai GEOTExT RE FABRIC CY 60 566.41 $3,964.80 60.0 $3.984.60
51 EROSION STABLIZAT ION MAT SY 700 55.96 $1.392.00
52 BIOROIL DITCH CHECK EA 30 $64.26 51,927.80 30.00 $1,927.80 300 $192730
53 SE211/ING WITH WOOD FIBER BLANKE T SY 1,133 51.55 51.756.15 1900.0 52,945.00
54 SODDING SY 14,100 $2.85 540195.00 8,568.0 513719.80
55 IMPORT AND PLACE TOPSOIL CY 1.900 513.00 $24,70000 5000 5650,00 1414.0 218,382.00
56 stsasNG - LO YELLOW STRIPING 1, 6,130 52.21 51,287.30 6,254.0 51.313.34
57 STRIPING -- 4" WHEIE STRIPING LE 6,940 30.27 $1.873.80 6,784.0 $1,831.88
58 HANDICAP PAVEMENT MARKING EA 2 5428.43 2856.86 20 $856.86
TOTALS - BASE CONTRACT $849,736.79 53,777,48 $787,970.43
CHANGE ORDER NO. 1
I co LET 86 L2 CONCRETE CURB AND GUTIER LP sal anoLso 511,558.00 061.0 $11,858.00
TOTALS - CHANGE ORDER NO, 1 611,898.00 $11,898.00
COMPENSATING CHANGE ORDER NO, 2
CO 2,1 TOTAL COMPENSATING CHANGE GROER 5.3 1.0 aotsas.aa 816.31. - $ - 5
TOTALS - COMPENSATING CHANGE ORDER NO. 1 -561,816.36
TOTALS - REVISED CONTRACT $799,818.43 $3,777.48 $799,818.43
LAKE
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
2013 Seal Coat Project — Pay Request No. 1 (Final)
Ryan Stempski, Assistant City Engineer
Dean A. Zuleger, City Administrator
Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
8/20/2013
SUGGESTED ORDER OF BUSINESS (if renteved from the Consent Azendit2:
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
- Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
SUMMARY AND ACTION REOUESTED:
7
The City Council is respectfully requested to consider accepting the improvements and approving Pay
Request No. 1 (Final) in the amount of $206,542.35 for the 2013 Seal Coat Project, West Lakeland
Township will reimburse Lake Elmo for their portion of the construction costs in the amount of
$82,885.88.
STAFF REPORT:
The 2013 Seal Coat Project has been fully completed. The Assistant City Engineer has prepared a
Certificate of Completion and is recommending acceptance of the improvements and release of the final
retainage. The two-year warranty period will begin on August 20, 2013, and will extend to August 20,
2015.
Final Payment in the amount of S206,542.35 has been requested by the Contractor, Pearson Brothers,
Inc., based upon the work coinpleted. The original construction contract was in the amount of
$203,252.00 ($127,092.00 for Lake Elmo and $76,160.00 for WLT). The Lake Elmo work was
$3,435.53 under budget. The West Lakeland Township work was $6,725.88 over the estimated plan
quantity. West Lakeland Township has reviewed and approved the additional cost.
West Lakeland Township has been invoiced for their portion of the project work including $82,885.88 in
construction costs and $4,569.60 by WLT for engineering and administration fees.
The final total project cost for the Lake Elmo Project was $132,257; $123,656.47 in construction and
$8,600 for design and construction engineering services.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay
Request No. 1 (Final) for the 2013 Seal Coat Project. If removed from the consent agenda, the
recommended motion for this action is as follows:
"Move to accept the improvements and approve Pay Request No. l (Final) to Pearson Brothers, Inc. in
the amount of $206,542.35, for the 2013 Seal Coat Project".
ATTACHMENT(S):
1. Pay Request No. 1 (Final)
2. Certificate of Completion
2
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. (FINAL)
2013 SEAL COAT PROJECT
PROJECT NO, 2013.118
PROECT 0114fn5ER:
CITY OF LAKE ELMO
3800 LAVERNE AVE.NUE-NORTH
LAK - E LM a MN 55042
ATTN: JACK GR1FF€N, P.E„CITY ENGINEER.
PITRACT"H A NG Ei rOR OE R SUMM4RY
Approwai I Arnotirri
No, i
Date Addibons Deduction':
1 8.12012013 $3,290.35
FOTAIS
NET CHAP1GE
START DATEN
PERIOD OF ESTUATE
FROM 6/25/2313
CONTRACTOR:
PEARSON BROTI-IERS,-INC,
- "IVO 9 LAMONT AVENUE N.E.
HANOVER, tN 55341
ATTt .IACK PEARSON, PRESEDENT
j towENGUJEE3iNG,, inc.
f
TO 3rI20/2013
FAYESTMAT6SUMMR'
2. Oftegna, Contra Arinburr ,E20E,252,00
2. Net ClibrinEe Orricr Sum SII290.3E,
3. Revisec: Contrbct .520E,542.3E
4, '''VVork Cciropiete.d S22'3.542,3E.
E. 'Stored Iiteria.lig SO.0G
6; SubtotaI E.206i,542.:41.5
7, Retalrage" 0,0%
SO.043 4.;
$206,542.3E
8, Frevious-Paygnertf
cgs: -in- sr: 9020 9.A.rtmigm:-Due16-7-8)
S ,13,39 0.3E I:10;10A N144rrgNr-r-ii.3rog:-..'or,tr. rh
. .
6/25/2C1.3
SLIESTANT;AL COMPLETION; 7/;i...2/2013
FINAL COMPLETION: 6/2/2011
CONTRACT TIN1E
59
REVISEO DAYS
ENGINEEF.'S CERTIFiSgIiTtON:
The undersh3ned cergif ier giggiat the giggies4c rag bins- rr,..-r1,H--,:er..f. tise,
best of trieh knowirsclge anti belis-1, the LigJantit 5. this
flEtimate are correct anci :he %tor:: hag, 'steer: be:fon-gesso g itri4:44-4-47e,44:
with the contract clocurnbrigs.
19
FOCUS- ;44;:sjinsti: g,ng, Inc,
N :FiFf] •
IffrrTif
CO} CEFTIFiCATiON: Ft241.;;; R
The tisiggers'griezi Conthiricr or ce rt.:ties thaz r.,:) the t.er.t 4>f tir8r.ir .
knovriecirge„ inforrhation anb ths, ishi.,:ratt.Ashre/ big -this bayshesit
esTgirrietirh.sbteri .1 in ge.inzgert:
docurnbilts, that an arnotints igavc; Or-eg; sti Lir :ggs- centragelogcr
workwhich previoLs paymerst est-ft:nag:sit isituer: gins' bag-- iettts
"4.
receives frchi the OVJW!1,- arc Vrrr. :rein
ric,r
APPROVED BY OWNER: CITY OF LAKE.: EI,A10,,Ii/NNINESOTA
Engineer/az, Inc
ON SESULE
YES ;
NO
gst
PROJECT PAYMENT FORM
PAY ESTIMATE NO. 1 (FINAL)
2013 SEAL COAT PROJECT
CITY OF LAKE ELMO & WEST LAKELAND TWP, MINNESOTA
FOCUS PROJECT NO. 2013.118
CONTRACT DATED MAY 21, 2013
ENGINEERING, inc.
ITEM ESTIMATED ACTUAL UNIT TOTAL
NO. DESCRIPTION QUANTITY QUANTITY UNIT PRICE AMOUNT
CITY OF LAKE ELMO
1 BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK 106,800 103,913 SY 1.19 $ 123,656.47
CITY OF WEST LAKELAND
2 BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK 64,000 69,652 SY 1.19 $ 82,885.88
TOTAL 206,542.35
CITY OF LAKE ELMO. MThi
2013 SEAL COAT PROJECT PROJECT NO. 2013.118
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: August 20, 2013
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROTHERS, INC.
PROJECT NAME: 2013 SEAL COAT PROJECT
PROJECT NO.: 2013.118
This Certification of Completion applies to all work under the Contract Documents
fl This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in
accordance with the Contract dated May 21, 2013. The above -mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: August 20, 2013
Ryan W. Stempski
FOCUS Engineering, inc.
Reg. No. 45395
THE WARRANTY PERIOD BEGINS August 20, 2013 AND ENDS August 20, 2015
-F1-117. GITY OF
KE MO
AGENDA ITEM:
SUBMITTED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
8/20/2013
Keats MSA Street and Trunk Watermain Improvements — Pay Request No. 3
Chad Isakson, Project Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
1,1091110101611%,..
SUGGESTED ORDER OF BUSINESS (if removed from the Consent .4 venda):
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
- Call for Motion Mayor & City Council
- Discussion Mayor & City Council
- Action on Motion Mayor Facilitates
SUMMARY AND ACTION REOUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 3 for the Keats MSA
Street and Trunk Watermain Improvements.
STAFF REPORT:
Schifsky and Sons, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in
the amount of $161,919.14, The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is $42,584.06.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay
Request No. 3 for the Keats MSA Street and Trunk Watermain Improvements. If removed from the
consent agenda, the recommended motion for this action is as follows:
"Move to approve Pay Request No. 3 to LA. Schifsky & Sons in the amount of $161,919.14,
for the Keats MSA Street and Trunk Waterntain Improvements"
Arr AcIHMENT(S):
1. Partial Pay Estimate No. 3
r 5.Ct:I 1-ORPt{t,
KEATISI MSA STTAT AND TRUNK WATERMAN IMP.
PriaiECT NO,
plittolitTT
'tit AKiit,
FLNAC,
ENGINE-Er:MO, inc.
iROD ESTlivilATit.
FROM 7if../2012 TO itit,i'dtftl:t;
tiiiiiNTRACTOR:
SCERiESittit ;tit St7iiiititti
s-r. rittt,t_ 1-vtatt. !t:tt..t.oft
rtv-crt:: C1.8112: tt:rttttt,i.'tt:
tt •
CON- r ,,t.t,itti",t(t,tt inDU ft SUM,/ Itk't
I i:DpirOViij Amount I 1. Original Contrat Amount 47
i (',0.00
'Date Addition', i Deductions I 2. Net Change )de Sum $3,9
5/21/1.,C113 SC.00 $0.00 i 3. Revised Contractu (1+:2) $1,610,73A7 li
t i
2 I 7/16/2013
53,960.00 .50.00 I 4. *Wori; Compieted SS51,E31.29 !
',IIit 5. *Storod Materinis 0.00 . .)1.1 i...OWLa ,
C3I (4+5
i 1 1
I I 1 7. RetainttI.tItttit
, 8. Previous Payments
TO/kJ S ttt.I.,,,960.0( 1 T,
, $0.00 '2. Amount Doe (6-7-8)
NE'! CLAN i S3,950,00 j,t.:IttIlItstIt,,,,,Itritt.,.;„,,IItt,,titti "Litereii,te 1.51•C'elka101,,,,i)
CONTRAC1:1 IME
STAR; -Ditti Et: 5/8/2013 ORIGINAL, DAYS 14!;_i ; ;ii)ti S.,ClilEDULE
SUBSTANTIAL COMPLETI !: 8/30/2013 t REVISED DAYS 0 YES I I
FINAL COMPLETION: 10/4/2013 REMAINING 64 NO 1 X
St.2.53.,681.2C:f
542,584.0C,
S647,178,08
$165.,915.14,
ENGINEER'S CERTIFICATION:
FOCUS Enf;inee.ring, Mr.
The iiRtersigned certifies that tile work has born-, reviewed and to the
hest al then knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance utGimiaR
with the contract documents.
8/13/2013
CONTRACTOR'S CERTIFICATION:
The undersigned Contractui certifies that to the xisof their
knowledge, information and belief the woriii covered by this payment „tititiiiit't
cistimate has been completed r accordance with the contract
doaurnents, that all amounts have been paid by thr contractor for
work for which previous payment estimates was issued and payinents
DATE
receit‘ed from the owner, and that current pas/mar-it shown herein is
now
APPROVE!) BY OWNER: CITY OF LAKE ELMO, 'MINNESOTA
BY I1Y
DATE E
ttt.
rocus Engineering, inc.
DATE
CONTRArZIOR
PROJECT PAYMEV! Foitiaio
PARTIAL PAY ESTIMATE NO, 3
KEATS MSA STREET AND TRUNK WATERMAIN IMP,
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2012129
MN/DOT
ITEM DESCRIPTION OF PAY ITEM
NC,
DIVISION 1- GENERAL
2021.501 MOBILIZATION
2101.502 CLEARING
3 2101.507 GRUBBING
4 2105.525 TOPSOIL BORROVv (CV)
2453.61 EXPLORATORY DiGGING
2563.601 TRAFFIC CONTROL
7 2573.502 SILT FENCE
2573,530 iran PROTECTION
2571.602 TEMPORARY ROCK CONSTRUCTION ENTRANCI
10 2573.502 CULVERT PROTECTION
11 2575,505 SODDING RE5I5TA4T)
17 2575.523 EROISION CONTROL BLANKET. CAT, 3
13 2575,605 SEEDING (SEED mDcruRr 250 AND FERTILIZER TyPE, 3)
14 2575.605 SEEDING (5EED MIXTURE 3211 AND FERTILIZER TYPE, 41
SUBTOTAL - DIVISION 1
ENGINEERING, inc.
CONTRACT THIS PERIOD TOTAL TO DATE
UNIT
QUANTIT, UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
LS 1,0 553,000.00 553.060.00 0.0 50.00 0.5 525,500 00
TREE 1.0 5400.00 5400.00 1.0 5400.00 1.0 5400.05
THEE 1 5100.00 5100.00 1,0 5109.60 1.0 5100.00
CY 2,744 55.00 $13,720.00 0.0 50.00 0,0 50.00
HR 5 5300.00 52,400.00 2.0 5600.00 2.0 5600.57
LS 1 524,000.00 524,000.00 0,0 53.00 0.5 512,000.00
LF 5.860 51.00 55.854.50 0.0 50.00 5,482.0 55,462.00
EA 9 560,00 5540.00 0.0 50.05 3.0 5180.00
EA 2 5200.00 $400.00 3.0 5600.00 6.0 51,200.00
EA 14 575,00 01,0511.00 9.0 5675.00 22.0 51.650.00
SY 213 $7.00 $1,491.00 0.0 50.00 0.0 $0.00
5Y 16,465 51.03 $16,958.95 0,0 50.00 0.0 50.00
AC 3.36 5525.00 $1,764,00 0,0 50.00 0.0 50.00
Al 0,23 $1,545.00 5355.35 0.0 50.50 0.0 50.0C
5122,059.30 52,375.00 548.112.00
DIVISION 2 - WATERMAIN
2504.602 12" WATERMAIN OFFSET EA 2 53,811.00 $7,622.0 0 $0.00 1 53,611.00
2 2504602 CONNECT TO EXISTING WATERMAIN LA 2 53,399.00 56,798,00 53,399.0C $3,399.00
3 2504,602 6' HYDRANT EA 13 53,244.50 542,178.50 0 33.294.50 8 525,956.00
4 2504.602 6" GATE VALVE & BOX EA 13 51,236.00 516.068.00 51,236.00 10 $12,360,00
2504602 8" GATE -VAVLE & ROx CA 3 51,627.40 $9,882.20 51,627.40 2 53;254,80
6 2504.602 12' GATE VAVLE & BOX EA 15 $2,811.90 542,178.50 2 55,573.80 10 528,119.00
2504.502 1" CORPORATION STOP EA 3 5278.10 5834.30 0 5270.10 3 5834.30
2504.602 1.5" CORPORAT ION STOP EA 18 5607.70 510,938.60 5607.70 13 57,900.10
9 2504.601 2" CORPORATION STOP EA 1 5741,60 5791.60 $0.00 1 $741.60
16 2504.602 1" CURB STOP AND BOx EA 3 5566.5C $1,699.$0 5566.50 3 $1,699.50
11 2504.602 1.5' 0738 STOP AND BOX EA 15 5690.10 512,421,80 $690.10 13 58,971.30
12 2504,602 2" CURB STOP AND BOX EA 1 $049.50 5844,60 o So.oc 1 $844.60
13 2504.603 1" TYPE K COPPER WATER SERVICE PIPE LF 135 520.60 52,761.0C 40 5829.00 117 52,410.20
14 2504,503 1,5" TYPE K COPPEP WATER SERVICE PIPE LE 548,00 523.69 512,962.12 35 5829.15 327 57,746.63
15 2504..803 2' TYPE K COPPER WATER SERVICE PIPE LE 45.06 530.90 51,390.50 0 50.00 95 51,390.50
16 2509.603 6" DIP CL. 52 WATERMAIN LF 303 527.81 58.126.93 10 5278.10 126 53.504.06
17 2504.603 8" DIP CL. 57 WATERMAIN LF 52 $32.96 51,713.92 20 5659.20 54 51,779.84
18 2504.603 12' DIP Cl. 52 WATERMAIN LF 5,954 548,00 5256,022.0C 610 526,230.00 4,572 5196.596.00
19 2504.603 17" HOPE DR. 110651, BY HDO LF 2.435 558.00 5141.210.00 0 50.00 2,435 5141,230.00
20 2504,608 321 DIP COMPACT FITTINGS ,„(IS 4,294 54.74 520,353.56 246 51,166.09 1,584 $7,506 16
21 2564.551 OFF ROAD STRUCTURE MARKER EA 2 5170.00 $340.00 0 $0.00 0 50.00
SUBTOTAL - DIVISION 2 $592,447.13 $47,259.59 5460,056.59
DIVISION 3- STORM SEWER
2104501 REMOVE PiPE CuLvEkTs (ALL TYPES & SIZES) LF 1,016 57.00 57,112.00 0 50.00 259 51,813,00
2 2104.521 sALVAGE CONCRETE PIPE CULVERT IALL TYPES & SIZES] LF 85 $13.00 51,105.00 0 50.00 0 50.00
2501.538 15" RCP FES W/ TRASH GUARD EA 4 $1,163,90 $4,65$.60 0 50.00 0 50.00
4 2501.515 18" RCP FES Vvi TRA,sH GuARD EA 4 51,215.40 54.861.60 0 $0.00 0 50.00
2501.515 21" RCP FES W/ TRASH GUARD EA 6 51,421.40 56,526.40 2 $2,842.60 2 $2,642.80
6 2501621 22" SPAN RCP CL. 5 STORM SEWER PIPE LF 47 55 DM $2,350.00 $0,00 0 50.00
7 2501.521 26' SPAN RCP CL. 5 STORM SEWER PIPE LF 49 $60.00 $2,940.00 50.01 0 50.06
2500.521 36" SPAN RCP CL.5 STORM SEWER PIPE IF 60 582.40 $4,949.00 0 50.00 60 $4,944.00
2501.525 22" spAN RCP FES WiTRASH GUARD EA 2 51,2E17.50 52,576.00 50.00 0 $0.00
10 2501.525 28" SPAN RCP FES W/ TRASH GUARD EA 51,565.60 53,131.20 $0,00 0 50.00
11 2501.525 30" SPAN RCP FES W/ TRASH GUARD EA 2 52,183.60 $9,557.20 50.00 2 54,367.20
17. 2501.571 INSTALL SALAVAGED CONCRETE PIPE CULVERT (ALL TYPES & 510011 lF 85 $21.63 51,838.55 6 50.00 0 50.00
13 2502.521 15' CMP DRIVEWAY CULVERT W( APRON LE 326 528.84 59,401.64 50.00 169 54,873.96
14 2502.521 1R" CMP DRIVEWAY CULVERT W/ APRON LF 1.20 530.99 54 ,07.9.80 4 .50.00 ze $951.72
15 2503.511 15" RCP CL.5 STORM SEWER PIPE LF 126 526.76 53.374.28 5 S0.00 0 $0.00
16 2503.511 18" RCP CL.5 STORM SEWER PIPE 10 61 $29.87 51,822.07 0 $0.00 0 50 00
17 2503.511 21" RCP CL 5 STORM SEWER PIK. LF 226 $34.00 57,66400 8) 52,75400 81 52,754.00
18 2506.502 .48' DIAMETER MANHOLE, TYPE 405S TA 6 52,766.00 513,595.00 7 $4,532.00 2 $4,532.00
19 2506,501 INFILTRATION PAS/N EA A 5600.00 53,600.00 0 Zoe 0 .55.00
20 2511.501 CL. 3 RIPRAP W/ GEOTEXTILE FILTER FABFIrC CS 94.2 5100.00 59,420.00 6.3 $630.00 17.1 51.710.00
21 2511.501 CL. 4 RIPRAP W/ GEOTEXTILE FILTER FABRIC CY 16.2 5105.00 51,70/ .00 0 $0,00 0 $0.00
SUBTOTAL - DIVISION 3 5103.086.54 $10,758.80 328,788.69
MA/DOT
ITEM DESCRIPTION OF PAY ITEM
NO.
DIVISION 4 - STREETS AND RESTORATION
1 2104.501 REMOVE & DISPOSE. OF EXIST. CONCRETE CURB & GUTTER
2 2104,501 REMOVE & DISPOSE OF EXIST. FLUME (ALL TYPES)
3 210,1.505 REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT
4 2104.509 REMOVE SIGN
5 2104.523 SALVAGE MAILBOX
5 2104.523 SALVAGE POST & SIGN
7 2105.501 COMMON EXCAVATION (P)
8 2105.522 SELEC1 GRANULAR BORROW (CV), SPEC 3149.26
9 2105.604 GEOTEXTILF FOR ROAD STABILIZATION: MnDOT TYPE V
10 2106.607 SURGRADF CORRECI ION
11 2112.501 SURGRADE PREPARATION (ROADWAY)
12 2211.501 CL5 AGGREGATE BASE
13 2357.502 BITUMINOUS MATERIAL FOR TACK COAT
14 2360.501 SPWEA2405 BITUMINOUS WEARING COURSE (STREETS)
15 2360.501 SP50EA2408 BITUMINOUS WEARING COURSE )1/RIVES)
16 2360.502 SPNWB231/B BITUMINOUS NON -WEARING COURSE (STREETS]
17 2502.501 4" PRECAST CONCRETE HEADWALL
18 2502.541 4' PERFORATED PVC EDGE DRAIN W/BACKFILL & WRAP
19 2502.602 DRAINTILE ClEANOLIT (INCL. PIPE, F(TTINGS, & STEEL CAP]
20 2502.602 DRAINTILE CONNECTION INTO CATCH BASIN
21 2531.5008418 CONCRETE CURB & GUTTER
22 2531.602 CONCRETE PEDESTRIAN RAMP
23 2531.602 CONCRETE CURB CO
24 2531.602 6" CONCRETE FLUME
25 2531.518 CAST IRON TRUNCATED DOME PANELS
26 2540.002 INSTALL SALVAGED MAILBOX
27 2554,502 PERMANENT BARRICADE
28 2564.531 INSTALL SIGN PANELS, TYPE[ (INCLUDING POSTS & ASSEMBLY)
29 2564.531 INSTALL SALVAGED SIGN
30 2564.533 FURNISH SIGN PANELS, TYPE C
31 2582.502 4' SOLID DOUBLE LINE YELLOW- EPDXY
32 2582,502 4" SOLID LINE WHITE. EPDXY
33 2582.502 4" SOLID LINE YELLOW - EPDXY
34 2582.502 4" BROkEN LINE YELLOW . EXPDXY
35 2582.502 24" SOLID LINE YELLOW EPDXY
SUBTOTAL- DIVISION 4
UNIT
CONTRACT
THIS PERIOD TOTAL TO DATE
UANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
FF 213 53.09 5E56.17 0 50.00 0 $0.00
EA 6 5300$9 $2,163.00 0 50.00 r) $0.00
SY 19,710 11.80 919,710.00 5,117 55,117,00 19,984 519,981.00
EA 18 530.00 $540.00 0 50.00 10 5540.00
FA 20 525,00 5500.00 0 MOO 20 5500.04
EA 9 530.00 5270.00 0 50.00 9 5270.00
CY 15,252 50.00 5154,016.00 5,130 541,040.00 11,437 191,496.00
CY 8,527 58.29 570,688.83 2,800 $23,212.00 1,087 540,316.23
SY 300 51.00 5300.00 0 50.00 1,225 51,225.00
CY 100 $15.00 51,909.00 934 514,010.06 1,438.4 121,57600
RS ES $100.00 56,500.00 20 S2,000.00 39 53.900 00
TN 7.539 50.50 $64,039.00 611 55,1911.61 3,165,85 926,909.73
GA 1,044 $3,00 53,132000 0 50.00 40 5120.00
TN 1,897 566.00 5123,222.00 C 90.00 0 $0.00
TN 115 $80.00 59.200.00 33 52,643.20 33 52,643.20
TN 3,111 558.00 5180,438.00 0 50.00 839.57 948,463.06
EA 6 5412.00 52,472.00 0 50.0D 0 $0.00
LF 6,003 53.50 921,290.50 2.630 59,205.33 3,580 512,530.00
EA 26 $155.00 59.030.00 14 $2,170.00 16 52,48000
EA 10 5150.00 02,580.00 6 $1.500.00 6 51,500.00
LE 12,650 $8.34 $105,501.00 0 50,00 3,620 $30,190.80
EA 1 4400.00 5400,00 0 50.00 G 50,00
EA 39 $10.00 5380.00 0 00.06 12 5120.00
SY 87 $36.00 $2,952.00 0 00.00 0 50.00
SF B $50.00 5400.00 0 50.00 0 59.00
EA 20 $10.00 5200.00 0 $0.00 0 50,00
EA 1. 5400.00 $400.00 0 50.00 0 50-00
EA 18 555.00 5990.0C 0 5000 0 5006
EA 9 $50.00 5450.00 0 $0.00 0 50.00
SF 117 524.00 52.808.00 0 $0.00 0 $0.00
LF 4.720 $0.62 $2,926.40 D 50.03 o Sam°
IF 12,240 50.32 03,916.80 0 50.00 0 50.00
LF 755 50.31 5234.05 0 50.00 0 50.00
LF 1,265 50.10 5125.50 0 1000 0 Sumo
LE 25 $15.45 5386.25 0 $0.00 0 50.00
5789,240.50 5106,087.81 5310,764.02
TOTALS - BASE CONTRACT $1,606,833.47 5166,481.20 $847,72129
CHANGE ORDER NO. 2
CO2-1 2101.502 5512 CONCRETE CURB AND GUTTER
TOTALS - CHANGE ORDER NO. 2
EA I 3 53,960.00
53,960.00 53,950.00 3 $3,960.00
53,960.00 53,960.00 $3,960.00
TOTALS - REVISED CONTRACT 51,610,793.47
53.70,441.20 $851,681.29
THE: CITY OF
AK E ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
Production Well No. 4 — Pay Request No. 1
Chad Isakson, Project Engineer
Dean A. Zuleger, City Administrator
Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
08/20/2013
9
SUGGESTED ORDER OF BUSINESS tif removed from the Consent A veinia.k:
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 1 for the Production
Well No. 4 project.
STAFF REPORT:
Keys Well Drilling Co., the Contractor for the project, has submitted Partial Pay Estimate No. 1 in the
amount of $17,931.25. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is $943.75.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay
Request No. 1 for the Production Well No. 4 project. If removed from the consent agenda, the
recommended motion for this action is as follows:
"Move to approve Pay Request No. 1 to Kevs Well Drilling Company in the amount of $17,931.25,
for the Production Well No. 4 Project"
ATTACHMENT(:
1. Partial Pay Estimate No. 1.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PRODUCTION WELL NO, 4
PROJECT NO. 2013.125
PROJECT OWNER:
CITY Of LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN JACK GRIFFIN, P.E,, CITY ENGINEER
CONTRACT CHANGEORDER SUMMARY
No. Approvai ! Amount I
Date ! Add!tIons Deductions
! . I
1
TOTALS
NET CHANGE
START DAT
SUBSTANTIAL COMPLETION:
FINAL. COMPLETION:
rOCUS ENGINEERING., i
PERIOD OF ESTIMATE
FROM 7/E/2913 TO 7/31/2013
CONTRACTOR
KEYS WELL DRILLING CO,
1156 HOMER 57
ST, PAUL, MN 55116
ATTN: JEFFREY KEYS
PAY ESTIMATE SUMMARY
1. Origin; Contract Amount
2. Net Change Order Sum
3, Revised Contract (1+2)
4. *Wort; Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage 5.0%
2. Previous Payments
$0.00 .E.0.00 .";. Amount Due (6-7-6)
$0.06 I 'IT!,e,!wiled Breakdown Actached
CONTRACT
7/8/2015 1 ORIGINAL DAYS 17
10/25/2013 ! REVLSE0 DAYS 0
11/8/2013 REMAINING 100
ENGINEER'S CERTIFICATION:
1 The unoersned certifies tnet the y.forlc has beer: reviewed -and to the
1 best of their knov.liedge scici belief; the quantities shown in this
estimate are correct and the work has been per:Ion-fled in accordanzs
with the contract documests.
CONTRACTOR'S CERTIFICATION:
FOCUS Engineering. 'no.
1
ENCfNEF F:
eee ;
; .
DATE
CONTRP,CTOR
The uhdersiened Contractor certifies that to the best of their
knowledge; information and belief the. work boyered by tilis payment
estimate. has been completed in accorciaribe with the contract BY /7.; //* /-
documents, that ail arnbunts have been paid by the contraqm;:for
/ work1--
for which previous payment estimates was issued and payments
DA,TE
$304,800.00
E.0.00
$304,30e.00
$1875.00
$18,875,00
$9ei.S.75
60.00
S17,931.25
ON SCHEDULL
YES X l
NO
received from the owner,,anti that current payment shown heieln is
now C.ftg.:,
APPROVED BY OWNER: CITY OF LAKE 'ELMO, MINNESOTA
BY BY
0A,TE
FreCt55 Enzineerin, inc.
DATB,
, 1
PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO.
PRODUCTION WELL NO, 4
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. Z013.125
F CUS ENGINEERING, inc.
CONTRACT THIS PERIOD T TAL TO DATE
ITEM DESCRIPTION OF PAY ITEM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
MOBILIZATION / SITE WORK LS 1 526,000.00 $20,000.00 0./.1. $$,$00,00 0.:::5 $6,500.00
2 10.5 FENCE IF 550 55.00 52,750,00 ','.•:,.i. 0 51,375.00 :,:,!i.Cfl $1,375.00
3 24.04CH STEEL C.ASING LF 95 $200.00 $10,000.00 :5:.01, $15,000.00 :-..;.:,. $11,000.00
4 24.5959 OPEN HOLE LF 110 $125,00 $13,7$0.00 $0.00 $0.00
18.INCH STEEL CASING LF 210 $80.00 $16,000.00 $0.00 50.00
6 18,INCH OPEN HOLE IF 85 560.0D 55,100.00 50.00 $0.00
7 GROUT CY 10 5410,00 $20,500.00 50.00 $0.00
8 EXPLOSIVES LB 400 528.00 $11,200.00 $0.00 $0,00
9 REMOVAL OF ROCK CY 750 $70.00 552,500.00 $0.00 $0.00
10 AIR SURGING MOBILIZATION 1.5 1 54,500.00 54,500.00 50.00 50.00
11 AIR SURGING DEVELOPMENT HRS 125 S210.00 526,250.00 50.00 50.00
12 TELEVISION SURVEY L5 1 $1,400,00 $1,400.00 $0.00 $0,00
13 TEST PUMP MOBILIZATION R. INSTALL, LS 1 55,000.00 55,000.00 $0,00 $0,00
14 TEST PUMPING HRS 80 $140.00 $11,200.00 $0,00 MOO
15 TEST PUMPING DISCHARGE PIPE LF 2,500 $5,50 $13,7$0,00 $0.00 $0.00
16 SAND CONTENT TESTS EA 5 $50,00 5250.00 $0.00 50.00
17 CHEM. ANALYSIS & OACT. TEST LS 1 $4,500.00 $4,500.00 50.00 $0,00
18 SOUNDS BARR/ER CONSTRUCTION 5F 1,600 MOO $1.2,800.01 $0,00 50,00
19 GAMMA LOG EA 1 $000.00 $000.00 $0.00 $0.00
ZO RESTORATION 1.5 1 $3,500.00 $3,500.00 $0.00 50110
21 WELL PUMP LS 1 $53,250.00 $53,250.00 50,00 50.00
TOTALS. BASE CONTRACT $304,800.00
518,875.00 $18,875.00
()F,
LAKE ELM()
MAYOR AND COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
AGENDA ITEM: Zoning Text Amendment — Landscape Requirements
SUBMITTED BY: Nick Johnson, City Planner
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Planning Commission
Kyle Klatt, Planning Director
8/20/2013
10
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item Staff
- Report/Presentation Staff
- Questions from Council to Staff Mayor Facilitates
- Public Input, if Appropriate Mayor Facilitates
- Call for Motion Mayor & City Council
- Discussion Mayor & City Council
- Action on Motion Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
The City Council is asked to consider a Zoning Text Amendment, establishing new landscape
requirements in Lake Elrno. These landscaping provisions will be organized under Article 6 —
Environmental Performance Standards under the new organizational structure of the Zoning Code. This
action is part of the ongoing effort to reorganize and irnprove the Lake Elmo Zoning Code.
The Planning Commission recommends the City Council approve Ordinance 08-087 through the
following motion:
"Move to approve Ordinance 08-087, establishing new landscape requirements in the Lake Elmo
Zoning Code."
In addition, Staff recommends that the City Council approve Resolution No. 2013-65, authori:ing
summary publication of Ordinance 08-087, through the_following ?notion:
"Move to approve Resolution No. 2013-65„ authorizing summaly publication of Ordinance 08-087."
4AcKpw)ursp) STAFF REPORT:
Staff is continuing to progress on a large project aimed at incrementally reorganizing and improving the
Lake Elmo Zoning Code. Some of the provisions that were identified as a prime candidate for update
were the landscaping provisions in the City Code. The existing landscaping provisions are currently
located in three different sections of the City Code, all with different requirements depending on the
different types of development activity. Staff recommends to streamline these landscaping provisions
into one ordinance to make the requirements more straightforward. In addition, the proposed landscaping
ordinance is organized under Article 6 — Environmental Performance Standards within the new structure
of the Zoning Code. Given the upcoming development applications on the horizon, it is important to
continue to streamline and improve the Zoning Code to make it better organized and less confusing.
Regarding the existing landscaping provisions in the City Code, landscaping requirements are located in
three sections:
1. Subdivision Ordinance — Preliminary Plat (§153.07)
2, Open Space Preservation (OP) Ordinance — Development Standards (§150.180)
3. Site and Building Plan Review (§151.070)
The landscaping provisions of the three different sections differ significantly. The differences between
the provisions include the methodology and the size of plant materials. The Preliminary Plat and OP
Ordinances require plantings along boulevard areas at a similar ratio, However, the OP Ordinance
requires an additional 10 trees per building site, whereas the Preliminary Plat Ordinance requires 6 trees
per acre. The Site and Building Plan Review Ordinance, utilized in instances of development on a
preexisting platted lot of record, takes a drastically different approach than the other landscaping
provisions. The landscaping requirements within the Site and Building Plan Review are based upon the
total valuation of the project. Depending on the valuation of the project, the developer must spend 1-2%
of the project valuation on landscaping materials. The existing landscaping provisions are found in
Attachment #4. in addition to reorganizing the landscaping provisions into the Zoning Code, the great
variation of the existing landscaping provisions was a key motivating factor in updating the ordinance to
have one set of streamlined requirements.
Regarding the proposed landscaping ordinance, the provisions are more similar to the requirements of the
Preliminary Plat Ordinance than the other existing provisions. The proposed ordinance establishes
minimum sizes of plan materials that are based on the standards proscribed in the American Standards for
Nursery Stock. Research of other landscaping ordinances from communities in the Metropolitan area
revealed that these sizes are consistent with other ordinances in the Metro. In addition, these sizes are
similar to the landscaping material proposed in the Lennar Preliminary Landscape Plan for the Savona
Preliminary Plat application. Regarding the amount of required tree plantings, the proposed ordinance
requires 1 tree for every 50 lineal feet for boulevard plantings, and 5 trees per acre of land impacted
included in development activity. These requirements are similar to the Preliminary Plat Ordinance. In
addition to required plantings in setback areas, the proposed ordinance establishes base landscaping
requirements for the perimeter and interior of parking areas. The City does not currently have
landscaping requirements for parking areas, as what little standards did exist were removed with the
previous off-street parking ordinance. The inclusion of the landscaping for parking areas represents an
improvement to the landscaping provisions that reflect best practices. In addition to these landscaping
requirements and minimum standards, the proposed ordinance also establishes the framework to address
screening when it is required by other areas of the Code. Finally, the proposed ordinance requires that a
financial security be posted to ensure perfoimance of the Landscape Plan. The security is used to
guarantee performance for a two year period. Staff also researched other ordinances to establish common
practice in relation to timeline of financial guarantee for landscaping. It was discovered that a two-year
period is an established common practice.
The Planning Commission reviewed the proposed landscaping ordinance at a regular meeting on July 22,
2013. At this meeting, the Planning Commission had some questions and recommendations, and Staff
made minor refinements in response. The Planning Commission held a Public Hearing on the
landscaping ordinance on August 12, 2013. Mr. Greg McGrath, 1509 15t1 Street Court North, spoke at
the Public Hearing, stating that he supports the landscaping ordinance. In addition he shared his
frustration that the landscape material that was required to be installed as part of the Cardinal View
development was never fully realized. Based on his testimony, the Planning Commission discussed the
importance of the City holding financial security until all of the landscape material is correctly planted
and established. The Planning Commission wanted to ensure that the City is doing everything within its
power to ensure that the implementation of development goes according to plan. For this reason, the
Planning Commission suggested that the City Attorney review the ordinance to ensure that the language
is strong enough to guarantee performance of the landscape plan. The Planning Commission unanimously
2
recommended the proposed ordinance for approval subject to legal review by the City Attorney (Vote: 6-
0). It should also be noted that Staff raised a concern from Council Member Nelson regarding the use of
professional services in reviewing landscape plans. Staff recommended to the Planning Commission that
the review of plans by professional services does not need to be referenced in the ordinance, as the review
of these plans is more of an administrative and operational function. For example, it is expected that
development applications will he reviewed by engineers, attorneys, and other professional services.
Review of landscape plans by a certified landscape architect or other professional should fall in this same
category. The Planning Commission felt comfortable not including the need for professional review
directly into the ordinance.
Finally, it should be noted that Staff is recommending to delete all of the existing landscaping provisions
as part of an upcoming "house-cleaning" amendment to the City Code. These existing provisions can be
removed along with other elements of the Subdivision and other ordinances that need to be cleaned up to
be consistent with new section of the Zoning Code. These "house-cleaning" amendments are common
during periods of significant revision to the City Code, In order to change these sections of the Code,
Staff needs to publish notification of public hearing on these ordinances separately.
RECOMMENDATION:
The Planning _Commission recommends the City Council approve Ordinance 08-087 through the
following motion:
"Move to approve Ordinance 08-087, establishing new landscape requirements in the Lake Elmo
Zoning Code."
In addition, Staff recommends that the C'ity Council approve Resolution No. 2013-65, authorizing
sumniaiy publication of Ordinance 08-087, through thefollowing motion:
"Move to approve Resolution No. 2013-65, authorizing summary publication of Ordinance 08-087."
ATTACHMENT(S):
1 . Ordinance 08-087
2, Resolution No. 2013-65
3. Excerpt from Draft Planning Commission Minutes, 8-12-13
4. Existing Landscaping Provisions
CITY OFLAKE ELMO
COUNTY OFWASH[NGTON
STATE OFMUNNESOTA
ORDINANCE NO.08+087
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
ADOPTING NEW LANDSCAPE REQUIREMENTS IN THE LAKE ELMO ZONING CODE.
SECTION 1. The City Council ofthe City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code, by adding the following language:
ARTICLE 6.ENVIRONMENTAL PERFORMACE STANDARDS
5154.258 Landscape Requirements
§154.250 Landscape Requirements
All development sites shall be landscaped as provided in this section in order to control erosion and
runoff, moderate extremes oftemperature and provide shade' aid inenergy conservation, preserve
habitat, provide visual softening of, especially, urban development, and generally enhance the quality
ofthe physical environment within the city.
A. Landscape Plan Required. Alandscaping plan isrequired for all new commercial, industrial,
institutional and muiti'fnmiiydeveiopment' all planned unit developments, and all
subdivisions, with the exception of minor subdivisions, as defined in Chapter 154. The
landscape plan shalt be prepared by certified landscape architect and include the following:
1. The iocat1on, size` quantity and species of all existing and proposed plant materials.
2. Methods for protecting existing trees and other Landscape material, consistent with
§154.257.
3. Structural and ground cover materials.
4. Provisions for irrigation orother water supplies.
5. Details and cross sections ofall required screening.
6. Special piantinginstructions.
8. Design Considerations. The following design concepts and requirements shall be considered
when developing alandscape plan.
1. To the maximum extent possible, the landscape plan shall incorporate existing trees and
other vegetation on the site.
2. Landscaped areas should beofadequate size to allow proper plant growth, protect
plantings from vehicular and pedestrian traffic, and provide adequate areas for plant
maintenance.
l. 4var\ety of trees and shrubs should be used to provide visual interest year round. No more
than fifty percent (50%) of the required number of trees and shrubs may consist ufany one
species. A minimum of twenty-five percent (25%) of the required number of trees shalt be
deciduous shade trees, and a minimum of twenty-five percent (25%) shall be coniferous
trees.
4. Final slopes greater than 3:1 wiK not bepermitted without special treatment such as
terracing, retaining walls, nrspecial ground covers.
5. AK plant materials shalt meet the following minimum size standards in Table 6'1.
Table 6-1. Minimum Size Standards for Landscape Materials
Plant Type
Trees:
Evergreen
Deciduous 'shade
Deciduous 'ornamental
Shrubs:
Evergreen
Deciduous
Minimum size at planting
6feet in height
2.5inchex caliper, measured 6inches from base
2inches caliper, measured 6inches from base
#Scontainer*
#5container*
Shrubs used for screening (evergreen mdeciduous) #5container*
°Approxrnatek/ 5 gallons, See American Standards for Nursery Stock, ANSI Z6U.1'IOO4for exact
specifications.
6. Auanalternative tothe minimum standards for landscape materials, o landscape plan
prepared by qualified professional certifying that said plan will meet the intent of this
Section may besubmitted,
C. Londscop/ng of Setback Areas. All required setbacks not occupied by buildings, parking, paths
or plazas shall be landscaped with turf grass, native grasses, trees, shrubs, vines, perennial
flowering piants, and surrounding pervious ground cover.
1. A minimum of one (1) tree shalt be planted for every fifty (50) feet of street frontage, take
shore or stream frontage' or fraction thereof.
a. Trees adjacent to streets shall be planted within the front yard and may be arranged in
acluster or placed at regular intervals to best complement existing Landscape design
patterns inthe area,
b. Salt tolerance and root structure should be considered when selecting tree species
adjacent tostreets, sidewalks and parking areas.
c. Where property abuts n take orstream, trees shall be planted at intervals of no more
than fifty (50) feet along the shoreline, except where natural vegetation iosufficient tV
meet this requirement.
2. In addition to the requirements ofC.1 above, a minimum of five (5) trees shall be planted
for every one (1) acre of land that is developed or disturbed by development activity. Such
trees may bcused for parking lot landscaping orscreening as specified insubsections Dand
E below,
D. Interior Parking Lot Landscaping. The purpose ofinterior parking lot landscaping is to
minimize the expansive appearance ofparking lots and provide shaded parking areas.
Landscaping shalt consist ofplanting islands, medians and borders, comprising the required
planting area specified under item (1) below.
1. At least five (5) percent of the interior area of parking lots with more than thirty(JO)
spaces shall bedevoted tolandscape planting areas. Areas may consist ofislands orcorner
planting beds.
2. Shade trees shall be provided within the interior of parking lots (in islands nrcorner
p|mndngbeds) inaccordance with the following table:
2
Table 6-2. Minimum Required Tree Planting for Parking Lots
Number ofSpaces Parking Minimum Required Tree Planting
0-30 None required
31'100 1tree per lOspaces orfraction thereof
|
|
101+ 1tree per ISspaces orfraction thereof
|
E. Perimeter Parking Lot Landscaping. Parking areas shall be screened from public streets and
sidewalks, public open space' and adjacent residential properties. The perimeter of parking
areas shall bescreened asfollows:
1. A landscaped frontage strip at least five (5) feet wide shall be provided between parking
areas and public streets' sidewalks or paths. If parking area contains over one hundred
(100) spaces' the frontage strip shall beincreased to eight (8) feet inwidth.
a. Within the frontage strip, screening shall consist o[either u masonry wall, fence, berm
orhedge urcombination that forms ascreen ominimum ofthree and one-half (3.5)and
a maximum of four (4) feet in height' and not Less than fifty percent (50%) opaque ona
year-round basis.
b. Trees shalt be planted at a minimum of one deciduous tree per fifty (50) linear feet
within the frontage strip.
Z. Along side and rear property lines abutting residential properties or districts, screening
shall be provided' consisting ofeither a masonry wait, fence orberm in combination with
landscape material that forms a screen a minimum of four (4) feet in height, a maximum of
nix(6) feet in height, and not Less than ninety percent (9U%)opaque onayear-round basis.
Landscape material shall include trees, planted ntaminimum ofone deciduous or
coniferous tree per forty (40) linear feet along the property line,
F Screening. Screening shalt be used to provide visual and noise separation of intensive uses
from less intensive uses. Where screening is required in the City Code between uses or
districts, it shall consist of either masonry wall or fence in combination with landscape
material that forms a screen at [east six (6) feet in height, and not less than ninety percent
(90%)opaque onayear-round basis. Landscape material shall include trees, planted ata
minimum ofone deciduous orconiferous tree per forty (4O)linear feet along the property Line,
Additional landscape material such as shade trees or trellises may be required to partially
screen views from above.
G. Maintenance and Installation ofMaterials. Installation and maintenance ofall Landscape
materials shall comply with the following standards:
Y. AK landscape materials shalt be installed tocurrent industry standards.
2. Irrigation or other water supply adequate tosupport the specified plant materials shall be
provided.
l. ALL required landscaping and screening features shalt be kept free o[ refuse and debris.
4. ALL landscape materials shalt be guaranteed for two (Z) years. Any landscape material that
dies orbecomes diseased before the end nfthe second (2nu)year after installation shall be
replaced bythe developer,
5. Continuing maintenance and replacement oflandscape materials shall be the responsibility
ofthe property owner beyond two years ofinitial installation.
H. Financial Security. The City will require that financial security, in a form acceptable to the
City, be provided as part of development agreement orapplicable permit to ensure
3
compliance and performance ofthe Landscape Plan. The financial security will be released to
the applicant upon verification by the City that the Landscape Plan was followed, and that all
landscape materials are planted and in reasonable state ofhealth, The financial security may
beused to replace any landscape materials that have become damaged or diseased after
planting. Adequate security must be retained toensure performance for at (east tv/oyea,s
after the installations have been completed.
SECTION 2. Effective Date. This ordinance Sh@[[ become effective immediately upon
adoption and publication in the official newspaper of the City of Lake E[mo.
SECTION 3. Adoption Date~ This Ordinance 08'087 was adopted onthis twentieth
day ofAugust ?O1],h«@vote Uf Ayes and Nays.
LAKE ELMO CITY COUNCIL
_W e
Pearson, Mayor
City Clerk
This Ordinance 08-087 was published on the I day of 7 2013.
4
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2013-65
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-087 BY TITLE
AND SUMMARY
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-087, an
ordinance to the City's regulations pertaining to Landscape Requirements; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo,
that the City Clerk shall cause the following summary of Ordinance No. 08-087 to be published in
the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 08-087, which replaces
the current sections of the City Code pertaining to Landscape Requirements. The ordinance
includes the following provisions.
The ordinance establishes base sizes of allowed plant materials, which are consistent with
the recommendations of the American Standards for Nursery Stock.
The ordinance establishes the required number of tree plantings for setback and
boulevard areas within proposed developments.
The ordinance establishes landscaping requirements for the perimeter and interior of
parking areas.
The ordinance establishes the process by which required screening is achieved.
• The ordinance requires a financial security to be posted to ensure performance of all
approved landscape plan.
The full text of Ordinance No. 08-087 is available for inspection at Lake Elmo city hall during
regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City
Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of
the ordinance be placed in a public location within the City.
Dated: August 20, 2013.
ATTEST:
Adam Bell, City Clerk
(SEAL)
Mayor Mike Pearson
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
2
ln|I ` CITY op
� \KE EL
MO
Draft Planning Commission Minutes, 8'13'13
Excerpt from Public Hearing Item 4a
Public Hearing: ZoningTextA/nendment—LondscopeRequirernents
Johnson began his presentation by explaining the purpose of the Zoning Text Amendment. The
ordinance is intended to update and relocate the landscaping provisions in the City Code to Article 6 —
Environmental Performance Standards. This ordinance addresses size requirements, requirements for
perimeter and interior of parking areas, provides a baseline for instances when screening is required,
and requires financial security toensure performance oflandscape plan, This ordinance was reviewed
bythe Planning Commission onJuly 2Z^u The Planning Commission asked for clarification and had
inquiries. Staff made 2 proposed changes to this ordinance based on those inquiries. {fthe proposed
landscaping ordinance is approved, Staff is proposing to remove the existing landscaping provisions with
a future house-cleaning amendment of the Subdivision Ordinance, OP Ordinance, and Site and Building
Review Ordinance. Staff hopes tocomplete this amendment inSeptember.
Williams suggested that the word borders be added along with islands and medians. Healso suggested
that coniferous beadded for perimeter parking lot. Larson thought that coniferous trees take uptoo
much space and could interfere with parking.
Williams asked about the difference between the 6 foot height for evergreens and 8 foot for fences.
Johnson stated that the more restrictive provision of the city Code always applies, |ninstances where
these two ordinances, screening and fence, conflict, the more restrictive applies.
Dodson asked who reviews the landscape plans, Johnson responded that Staff reviews plans for
conformance toCity ordinances, However, Staff recommends that final plans bereviewed byacertified
landscape architect or arborist in order to provide greater expertise in species selection and location.
Public hearing opened at7:2Spm.
Greg McGrath, 15091'" Street Court North, stated that hisimportant that the City review these plans
asmistakes were made inhis development oothe implementation aspect, Henoted that what was
approved inthe final plans was not actually planted. The Planning Commission felt itisimportant to
make sure that the landscape plan isenforced.
No written comment was received,
Public hearing closed at 7:37 pm,
K8onea|evvmu}d like tosee something in the [ode to hold the developer to their landscape plans.
Williams stated that the proposed ordinance already requires a financial security. Dodson does not feel
that it is sufficient and asked for further explanation about how the City enforces the approved plans,
Johnson stated that the ordinance is strong enough, and where the City needs to focus greater care and
energy is in the implementation of the development improvements, The City is now only accepting a
letter of credit instead of performance bonds and the oversight needs to be stronger than it has in the
past. He noted that the Staff and Council are committed to ensuring performance when it comes to
Morreale wants to put a timeline of 2-3 years before the responsibility of replacement and maintenance
becomes the homeowners. Dodson isconcerned about [|[ type development, Sometimes the
developer turns over responsibility before the association knows what they are doing. He would like to
see a timeline of 2 years before the developer can turn it over to an association.
Williams wants to know if boulevards are the responsibility of the City or property owner. Johnson
stated that boulevards are the responsibility ofthe homeowner.
K4orrea|easked what happens if there isanact ofGod, such asapowerful storm that damages plant
materials. Johnson stated that the contingencies of performance for the landscape plan would be
spelled out in the developer's agreement. Alternatively, if the storm occurred 2 years after installation,
it would be the homeowner's responsibility, Johnson further stated that 2 years is the industry standard
and it would be burdensome to hold the financial security for many years beyond the suggested
timefnanne.
Morreale asked what would happen if a storm went through and many, many boulevard trees are taken
out. He asked how the City could play a role in assisting property owners with tree replacement,
Johnson noted that some Cities have tree planting programs that target locations within the community
in greatest need of additional plantings,
VVU|tamsprnpnsed|anguagetobeaddedintheneasonsfor|andscopcsecdnnof"tnprovidevisue|
softening of, especially, urban deve|opment". Hefurther suggested that vvecheck with the City attorney
regarding the 2year standard. Williams also suggested that vvcadd language under the financial
security that states adequatesecurhynoustberetained toensure pp�onnancefor atleast 2years after
the instaUationxhave becncompleted.
M/S/P: Morreale/Larson, move to recommend approval of the Landscape Requirements Ordinance with
amendments, subject tolegal review bythe City Attorney: Voter6'O Motion Carried.
2
Existing Landscaping Provisions — Lake Elmo City Code
§ 153.07 PRELIMINARY PLAT.
(F) Supplementary information. The following supplementary information shall be
submitted when deemed necessary by the Planning Commission:
(8) A vegetation preservation and protection plat that shows those trees proposed to be
removed, those to remain, the types and locations of trees and other vegetation that are to be
planted;
(a) Developer shall provide a landscape plan which shows how a subdivision will
assume a rural character through the placement of ponding, berms, trees, and tree seedlings,
shrubs, and shrub seedlings and native grasses;
(b) Developer shall plant a minimum of 6 trees, 1 inch caliper deciduous, or
coniferous trees; 3 feet in height per acre unless a lot within the subdivision is determined by the
Zoning Administrator to be naturally wooded which would, at a minimum, consist of the caliper
and height of trees required by this chapter; and
(c) Developer shall provide spaced or clustered plantings of 1 and 1/2 inch caliper
deciduous trees at a rate of 2 per 100 lineal feet on both sides of the street, between 0 feet and 5
feet to the inside of the right-of-way for rural sections and between 5 feet and 10 feet to the
inside of right-of-way for urban sections. Four foot conifers may be substituted.
§ 150.180 DEVELOPMENT STANDARDS.
(e) Boulevard landscaping. Boulevard landscaping is required along all streets to consist of
at least 1 tree per every 30 feet or placed in dusters at the same ratio. A landscape plan for the
entire site is required and shall consist of at least 10 trees per building site; and trees shall not be
not less than 1.5 inch in caliper measured at 54 inches above grade level.
§ 151.070 SITE AND BUILDING PLAN REVIEW.
(3) Landscaping and screening plan.
(a) Complete landscaping, screening, and erosion control plans shall be prepared and
signed by a professional landscape architect or professional site planner with educational training
or work experience in land analysis and site plan preparation. These plans shall include:
1. Detailed natural land analysis, including vegetation, soil types, and slopes;
2. Man-made features (berms, fences, and the like);
3. Details of all proposed vegetative landscaping materials including: placement,
Latin name/common name, caliper/height, and quantity;
4. Details of proposed non -vegetative landscaping materials; and
5. Planning and construction schedule for completion of landscaping and
screening plans.
(b) The final landscaping and screening plan must be approved by the
Council/engineer at the time of the site plan review.
(c) The plan for landscaping shall include ground cover, bushes, shrubbery, trees,
sculpture, fountains, decorative walks, or other similar site design features or materials in a
quantity having a minimum value in conformance with the following table:
Project Value (Including building construction, site
preparation, and site improvements)
Below $1,000,000
S1,000,001 to $2,000,000
$2,000,001 to $3,000,000
S3,000,001 to $4,000,000
Over $4,000,000
security .
Percentage of Total Project Value to Be Allocated to
Landscaping
1 and 3/4%
1 and 1 /2%
1 and 1 /4-`)/o
%
(d) All landscaping must be guaranteed for 2 growing seasons, with a bond or
THE (;1:1'>'
LAKE ELMO
MAYOR & COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
AGENDA ITEM: Water Meter Conversions — Sensus to Neptune
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
8/20/2013
11
SUGGESTED ORDER OF BUSINESS:
Introduction of Item City Staff
Report/Presentation. City Staff, Northland Securities
- Questions from Council to Staff ,Mayor Facilitates
Public Input, if Appropriate .Mayor Facilitates
- Call for Motion ......... ......... ,..................„ .... Mayor & City Council
Discussion............ .......... ......... .............. . ........ Mayor & City Council
Action on Motion Mayor Facilitates
SUMMARY AND ACTION REOUESTED: At the July 2, 2013 City Council meeting, the
City Council approved the 2013 CIP which included the purchase of additional Neptune Meters
in order to continue the conversion from Sensus Water Meters to Neptune Water Meters, it is
recommended that the City Council approve the purchase of additional Neptune water meters to
continue to convert from the Sensus water meters to the Neptune water meters.
"Move to Approve the Purchase of up to
exceed $
water meters as a cost not to
91
BACKGROUND INFORMATION: In the summer of 2006 the decision was made to convert
from the Sensus water meters to the Neptune brand of water meters. New software and hardware
were purchased and at that time it was decided to convert over the meters in waves in order to
audit and monitor the process. Approximately 600 meters were converted in multiple groups in
addition to individual conversions as the older meters have had issues. There are currently 321
meters left to be converted.
STAFF REPORT: As requested in the CIP process, Finance would like to convert the
remaining meters to the Neptune platform to avoid duplicate service and maintenance fees each
year. The old meter reader battery will not hold a charge and we have had to borrow a reader
from a neighboring community since neither a replacement meter reader nor a better can be
found. With the hiring of a part-time resource, the hope is to do the conversions internally this
fall.
RECOMMENDATION: It is recommended that the City Council approve the purchase of
additional Neptune water meters to continue to convert from the Sensus water meters to the
Neptune water meters.
"Move to Approve the Purchase of up to water meters as a cost not to
exceed $
ATTACHMENTS:
1) Ferguson Waterworks quote
1694 91st Avenue NE
Blaine, MN 55449
Phone: (763) 560-5200
Fax: (763) 560-1799
March 17, 2013
City of Lake Elmo
3800 Laverne Ave.
Lake Elmo, MN 55042
Attn: Cathy
RE: 2013 Pricing
www fer auson.com
Hello Cathy,
You asked what your current pricing is for 2013, and you also asked about price breaks.
First here are your current pricing....
All pricing are for Neptune R900i water meters
5/8 and 5/8 x 3/4- inch $205.39 too- 3ot)
4.- 51)
A -inch both full and short $253.85 00>' ,Z, , 5,5-1.1aLi-4
1-inch .47 c-• /00 2-E-F, 3 K- (;) ioi.) :=: 3/, 000
1 1/2 - inch $537.69 CZ ism 0 KT)
2-inch disc $720.02 (' 3Z-/ "1 (D 32-(
2-inch compound $1,823.13
If you buy any R900i water meter in small quanities in 2012, these prices will exist.
If you buy between 30 and 100 3/4-inch R900i water meters, I will drop the price $10.00 each. If you buy
between 100 and 300, I will drop the price another $10.00.
I cannot give you pricing at this time for 2013, since there will be a substancial increase in pricing from
Neptune.
I did get installation pricing from Brian Rollins, and his pricing is...
For installing 100 meters up to 1-inch in size, the price will be $57.00 each. 1 1/2-inch and above will be
130.00
For installing 200 meters up to 1-inch in size, the price will be $56.00 each. 11/2-inch and above will be
$127.00
For installing 300 meters up to 1-inch in size, the price will be $55.00 each. 1 1/2-inch and above will be
$125.00
Dick Wetzel
Ferguson Waterworks
952-807-6035
THE CITY OF
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR & COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
8/20/2013
Consider Hiring Representation from a Lobbying Firm for a $2.6M State
Bonding Request
Beckie Gumatz, Program Assistant
Dean Zuleger, City Administrator
Dean Zuleger, City Administrator
Adam Bell, City Clerk
SUGGESTED ORDER OF BUSINESS (if removed from Consent):
- Introduction of Item City Administrator
Report/Presentation Mayor Pearson
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion ...... ...... ....... ....................... Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
SUMMARY AND ACTION REQUESTED: The City of Lake Elmo City Council is
respectfully requested to confer with City Staff and consider hiring a lobbyist to help facilitate
discussion and foster support for the City's $2.6M state bonding request at the state legislature
during the 2014 legislative session. The recommended motion for this action is as follows:
"Move to hire representation .frona the Law Firm Wersserli & Kramer' to help
represent the City and its bonding request at the state legislature for the 2014
legislative session."
BACKGROUND INFORMATION: Messerli & Kramer is a film of attorneys and lobbyists
with over 200 years of experience before the Minnesota state legislature. They are a bipartisan
firm and have represented a variety of major corporations, trade associations, nonprofits, local
governments, and single issue clients. They also have had tremendous success representing local
governments on economic development projects and bonding requests.
City Staff reached out to Messerli & Kramer to inquire about what services they could provide to
the City. They are open to providing council for the City and have recommended that James
Clark serve as lead counsel on the City's behalf. James Clark is a former State Representative
and knows the state legislature very well. He has worked on and secured bonding appropriations
for the Cedar Avenue Bus Rapid Transit and the Children's Theatre expansion.
STAFF REPORT: City Staff recommends hiring a lobbyist to help secure our $2.6M bonding
request at the state legislature. Having a lobbyist who knows how the legislature works, as well
as has good relationships with members on both sides of the aisle will be extremely beneficial
when trying to get the City's bonding request into the bonding bill. Lobbyists meet with
legislators, prepare remarks for committee, line up testifiers, and will be on hand during all
committee meetings and floor sessions regarding our bonding proposal. Having an advocate in
the building would make it much more likely that our request be incorporated into the bonding
bill.
RECOMMENDATION: City Staff recommends hiring a lobbyist to help facilitate discussion
and foster support for the City's $2.6M state bonding request at the state legislature during the
2014 legislative session:
"Move to hire representation from the Law Firm `Mersserli & Kramer' to help
represent the City and its bonding request at the state legislature for the 2014
legislative session."."
2
MESSERL! & KRAMER
July 17,2013
Mr, Dean Zuleger, City Administrator
City of Lake Elmo
3800 Laverne Ave, N.
Lake Elmo, MN 55042
Re: Proposal for the City of Lake Elmo's Bond
Dear Mr. Zuleger:
11
Request
Messerli & Kramer P.A.
ATTORNEYS AT LAtiV
525 Park Street
Soite 130
St Patti. Minnesota 56103
main 651,226.9757
fax 551.226 9767
wortv,r,asserlikrarneatoorr
Additional affic8s In:
6. PIym-utiNt. MN
Writor's ,:orntact
Thank you for allowing Messerli & Kramer to submit a proposal to provide government relations
representation for the City of Lake Elmo's bonding request. This proposal provides background
on our Finn, information on our services, our conflicts of interest policy as well as a proposed
budget. We are also willing to work with you if there are additional services you would like to
see included in this proposal to help meet the City of Lake Elmo's needs.
FIRM BACKGROUND
For over 30 years, Messerli & Kramer P.A. has been an active and respected presence before the
Minnesota Legislature on behalf of numerous clients. Our success has been built on a
commitment to integrity, quality service, expertise and vision. Legislative clients of our firm
include Fortune 500 companies, several government agencies, many professional trade
associations and a number of nonprofit interests (we have provided a client list for your perusal).
Our firm has been successfully involved with many of the state's most complex and controversial
pieces of legislation. Our involvement includes legislation relating to sports arena funding,
health care and workerscompensation reform, judicial system reorganization, and utility and
telecommunications deregulations, to name a few. Importantly, we have tremendous experience
and success representing local governments on economic development projects, such as
initiatives in Woodbury, Minnetonka and Edina. Some of our bonding project examples include
the Children's Theatre, Minneapolis Convention Center, Hiawatha Light Rail, the Shubert
Theatre, the Minnesota Zoo and the St. Paul Saints ballpark.
Furthermore, we have developed excellent working relationships with both Republicans and
Democrats in the House and Senate. We have long lasting relationships with leadership and key
committee chairs in both houses. We have also built solid relationships with Governor Dayton,
his staff and the commissioners who work in his administration. Thus, Messerli & Kramer P.A.
is well positioned to assist with any legislative or administrative issue.
616
1...4,,t3,ACCOMITTKG
...1$ NETWORK WOR0MICIE
SERVICES TO BE PROVIDED
Based on what we know to be your needs for government relations support, Messerli & Kramer
would be able to provide the following services for the City of Lake Elmo, We are also open to
changing the scope of our services and budget should that he desired.
Representation before the 2014 Minnesota Legislature, including presence at committee
hearings, floor sessions of the Senate and House of Representatives and conferences with
individual policy makers;
Legislative lobbying for a $2.6 million bonding appropriation for design and construction
of an extension of the trunk water main to the I-94 corridor, including the drafting of
bills, identification of authors, preparation of testifiers and lobbying the membership of
the House and Senate;
Maintain liaison with state administration officials, City of Lake Elmo officials and
stakeholders as necessary;
• Provide updates on legislative and administrative activities relating to the progress of the
City of Lake Elmo legislation, including weekly meetings with the core lobbying team to
ensure coordination; and,
Provide strategy regarding timing of grassroots and grasstops efforts.
It would be our suggestion that James Clark serve as lead counsel on your behalf, complemented
by the expertise and experience of Tom Poul and Eric Hyland.
James Clark
Mr. Clark is a shareholder in Messerli & Kramer P.A. and is a former three-tenn State
Representative. He served as Vice Chair of the Transportation Committee, as well as a
conference committee member of the critical Capital Investment (Bonding) Committee. He was
a key member of the Committees on Tax. Civil Law, Local Government, and Health and Human
Services. He has also served as an Assistant County Attorney prior to joining our team. James
has led our efforts on securing bonding appropriations for Cedar Avenue Bus Rapid Transit and
the Children's Theatre expansion. He is also our lead for CVS pharmacies, Amerigroup, Animal
Humane Society, Suburban Transit Association and others.
Tom Poul
Mr. Pout is a shareholder and is chair of the Government Relations Department at Messerli
Kramer. Prior to joining the firm, he served as Legal Counsel for Legislative Affairs at the
Minnesota Department of Labor and Industry, and as Manager of Government Research for State
Auditor Judi Dutcher. Tom provides legal and legislative counsel for clients of various
industries at the Minnesota Legislature as well as state and municipal agencies. Mr. Poul also
has significant experience representing suburban municipalities on tax, economic development
and bonding proposals. Some of Tom's other clients include: the Municipal Legislative
Commission (MLC). Apple, Minnesota Oncology, Twin Cities Orthopedics, Oracle and Pearson
Education.
Eric Hyland
Mr. Hyland has been a lobbyist with Messerli & Kramer P.A. since 1997. Prior to joining the
Firm, he spent ten years working for the Minnesota Senate as the Committee Administrator for
the Finance Committee. Eric has extensive practical experience with the legislative process. His
work for the Senate Finance Committee has allowed him to develop an expertise in the state
budget, appropriations and capital bonding processes. His clients include retail companies, law
enforcement, and communications companies.
PROPOSED BUDGET
Messerli & Kramer proposes a retainer of $1,000 per month for August 1 through December 31,
2013, and $5,000 per month for January 1 through May 31, 2014 (a total retainer of $30,000).
We anticipate the need to develop strategy and meet with numerous members of the Legislature
and administration during the remainder of 2013 so we may hit the ground running once the
2014 legislative session commences.
CONFLICTS OF INTEREST
Messerli & Kramer is aware that conflicts between clients can be harmful to their legislative
programs. We have reviewed the needs of the City of Lake Elmo and confirmed that it would
not conflict with the needs of other clients represented by our firm. While we do not see any
conflict, we want to be fully transparent that our Firm represents DuPont at the legislature. We
have spoken with their representatives and they do not see any issue with our representing the
City of Lake Elmo. We are happy to answer any questions and provide additional information
on our conflict of interest policy if needed.
CONCLUSION
Thank you for considering Messerli & Kramer to provide the City of Lake Elmo with
government relations services. We appreciate the opportunity to submit this proposal and we
look forward to hearing from you to discuss this at your cjivenience.
cerely,
^ ,r
James Clark'
Shareholder
Messerli & Kramer, P.A.
1'
'Torn Poul
Shareholder
Messerli & Kramer, P.A.
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K8pooedi&Kramer has asuccessful track record developing strategy and
lobbying for passage of some of the most challenging legislation enacted into
Minnesota law inthe past decade. VVplead because o/ovrattention toclient
communications, our unique team lobbying approach, and a proven ability to
provide results,
Project thit'lat We
/
Messed! &Kname/oGovernment Relations team has successfully lobbied
major Minnesota |nsvey including:
Minnesota Twins ballpark authorization / Minnesota Twins
Minnesota Zoo exhibit and renovation funding / Minnesota Zoo Foundsdinn
Metropolitan Public Safety Radio System authorization and funding / Motorola,
yNN Chiefs ofPolice Association & MINI 5heriffn'Ausnx|adion
Canterbury Card Club authorization / Canterbury Park Holding Corp.
Chi|dmn'oTheatre Expansion and Renovation /ChUdnen'nTheatre Company
Environmental Trust Fund Constitutional Dedication / Fish & Wildlife Legislative
Alliance
Hiawatha Corridor LRT/Hennepin County Regional Rail Authority
Historic Tort Reform / Civil Justice Coalition
Mall ofAmerica / City nfBloomington
University ofMNAcademic Health Center Funding / St. Jude Medical
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Menoadi&Rrmrnc/nGovernment Relations
Division is afuU service government affairs
practice, including:
" Legislative lobbying
" Support o1the Governor's office and state
agencies
~PrncuremnntaKfhestate and local
government levels
° Representation before local governments
" Legal and strategic advice for regulatory
and administrative bodies
" Administrative law
~Cnnno|tonPolitical Action Committees
~ Management ofstrategic and crisis
communications
° Grass roots advocacy
° Association management
' , Advise candidates and consult noelections
VVohave considerable expertise inthe
foUowingnmno�
" Health care
° Transportation and transit
,7echno|ngy
" Insurance
~ Banking and finance
,Educodion
"Energy
"Cr|mino|/v:t|ce
° Public safety
° lax
° Environment
^ Capital |nvoo mcntProjects
" Civil law
�ContactA���
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For biographical information on each team member, visit the People section of
JnF. Apitz
~~~'-
651-260-0885
^
?N.,
Ross E Kramer
051'200-3005
ames't. Clark
651-343-8032
9
Sandra L'Nenen
651'270-4533
vn;/en{)me,uerlikwmeccom
Eric J. Hyland BiUH. Schreiber
651260-0815 051'260-0817
dy1or1d@wesser1ixmrnrr,cv bs&rejber@omse,liki-arw,mm
Nancy A. aam
651-274-5166
T*omenJ[O"'|
651-260-0696
tpvu|(cDmesso'Ukmme,onm
Messerli & Kramer represents a variety of major corporations, trade associations,
nonprofits, |nco| governments and sinA|eioouedinnts before the state legislature
and at state agencies. For most clients, we provide legislative representation and
government monitoring services throughout the year. Other clients retain us to
becorne involved in limited activities on specific issues dUring the legislative session.
MESSERLI & KRAMER
MESSERLI & KRAMER
.'hoolLs POO i
Committed to success
When Tom promoted the successful Absolutely
Incredible Kid Day for the CampFire organization, he
had a goal in mind — let kids know how good they
are and how successful they can be. That's the kind of
commitment that marks Tom's personal life and the goal -
driven enthusiasm he brings to his work. Tom's work with
Messerh & Kramer RA. is based on solid relationships,
trust, and an uncompromising commitment to the client.
Tom knows the success of his clients demands nothing
less. He applies his legal, legislative and political
experience in a practical way to continually deliver results,
And, whether a client needs assistance navigating the
complexities of state or mun;cipal government, orjust
telling their unique story, Tom's commitment to clients'
goals fosters their success.
His work includes representation of clients at the
Minnesota legislature and before state and municioat
agencies; strategic advice on state and municipal
procurements; assistance with administrative rules
and general counsel on the political process. Tom has
represented many large corporations, government entities.
and associations on legislative issues in industries such
as education, health care, technology, insurance and
finance, transportation, municipal finance, and
state bonding,
Contact Tom
651-556-921e
tpoul@messerlikramer.com
Practices
Government Relations
Related Experience
Ten years experience representing clients at the leg
Served as legal counsel for Legislative Affairs at the
Minnesota Department of Labor and Industry,
Served as d'rector of Government Affairs for former
Minnesota State Auditor Judith Dutcher.
Serves as administrative hearing officer for the City pi
Brooklyn Park,
Bar Admissions
Minnesota
Education
William MitcrieH College of Law. J,D.
University of Wrinesota-Duicith, E.A.
Affiliations
Minnesota State Bar Association
Ramsey County Bar Association
Minnesota Governmental Relations Council
Kids Voting Minnesota, board member
University of Minnesota -Duluth Alumni Association,
beam memper and oast president
CampFire Minnesota, board member and
oast presided
Awards & Recognition
Rsing Stai, Mninesofa Lai'
City of Lake Elmo Old Village Planning & Development Schedule
Priority Status
#1
#2
#2A
#3
#3A
#4
#4A
#5
KK- Kyle Klatt
Ni — Nick Johnson
DZ — Dean Zuleger
JG - Jack Griffin
Activity
Comp Plan Approval
Mixed Use Zoning District
Airport Zoning Decision
Drainage Study
Railroad Crossing Abandonment/
Replacement
TIF#1 District Creation
Utilization/ RE -Use Study of
City Owned Property in Old Village
Form Base Codes
Responsibility
Metropolitan Council
Planning & Zoning (KK)
Planning & Zoning (Ni)
Wash County / Focus (G)
UP / Planning & Zoning (Dz, KK)
Econ Development Authority
Planning & Zoning (Ni)
Planning & Zoning (KK)
Completion Time
October 2013
October 2013
November 2013
December 2013
December 2013
December 2013
January 2014
March 2014