HomeMy WebLinkAbout09-03-13 CCMPOur Mission is to Provide Quality Public Services
in a Fiscally Responsible Manner While
Preserving the City's Open Space Character
NOTICE OF MEETING
Tuesday, September 03, 2013
Budget Workshop - 6:00 PM
City Council Meeting - 7:00 PM
City of Lake Elmo I 3800 Laverne Avenue North
AGENDA
A. Call to Order
B. Pledge of Allegiance
C. Roll Call
D. Order of Business
E. Approval of Agenda
F. Accept Minutes
1. Accept August 20, 2013 City Council Meeting Minutes
G. Public Comments/Inquiries
H. Speak Your Peace - Council Member Bloyer
I. Proclamation
2. Constitution Week
J. Consent Agenda
3. Approve Payment of Disbursements and Payroll
4. Approve Variance - 4719 Olson Lake Trail North; Resolution 2013-66
5. Approve Variance - 3712 Layton Avenue North; Resolution 2013-67
6. 2012 Street & Water Quality Improvements - Declare Costs to be Assessed
and Call for Hearing; Resolution 2013-68
7. Keats MSA Street and Trunk Watermain Improvements - Change Order No. 3.
8. Approve Resolution to Set Hearing for 2014 Budget and Levy Discussion;
Resolution 2013-69
K. Regular Agenda
9. Comprehensive Plan Amendment - Wastewater Facilities; Resolution 2013-
70
10. Well 4 Connecting Watermain Improvements - Accept Feasibility Report; Call
Hearing; Resolution 2013-71
11. Section 34 Water and Sewer Utility Extension Improvements - Public
Improvement Hearing. Accept Bids and Award Contract; Resolution 2013-72
12. Approve City Council Retreat Report
13. Approve 2014 City Organizational Chart
. Summary Reports and Announcements
Mayor
• Council
• City Administrator
• City Attorney
• Planning Director
• City Engineer
• Finance Director
• City Clerk
. Adjourn
LAKE ELMO CITY COUNCIL MINUTES
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
Mayor Pearson called the meeting tmorder at 7:00 P.M.
PRESENT: Mayor Pearson, Council Members Bloyer, Nelson and Reeves
ABSENT: Council Member Smith
Also Present: City Administrator Zukyger City Attorney Snyder, City Planner Johnson, City Engineer
Griffin, Finance Director Bendel, and City Clerk Bell.
PLEDGE OF ALLKGENCE
APPROVAL OF AGENDA
MOTION: Council Member Nelson moved TO APPROVE THE AUGUSTZ0, 2023 CITY COUNCIL
.0KEV%&A. Council Member Reeves seconded the motion. MOTION PASSED 4'K\
ITEM1: ACCEPT MINUTES
THE ADGUST 06, 2013 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY CONSENSUS
OFTHE CITY COUNCIL.
PUBLIC COMMENTS:
Hank Gray' 231 Everett Street N. Stillwater, spoke on mountain biking in Sunfish Lake Park. He
introduced K4att7rucoycr, biob school junior and member of Nordic Ski Team, and Davis Gray,
senior captain on ski team. Both boys are members of new mountain biking team. Mr. Gray outlined
the request- 15-30 members consisting of junior high to seniors in high school are on team.
Request would befor one day for 2hours per week for Gweeks inthe park, There isalimited area
close by that provides safety for students. 3dU use Lake Elmo Park Reserve. Estimated 15 riders at
the most. He also offered two days of service in park to clean and clear traits. The team would work
with City to minimize any minimal impact Team is very respectful of park and its beauty. Also want
tnteach kids how tnhcstewards o[environment. Does not want afight and will respect whatever
decision the council makes.
Mayor suggested that Mc Gray speak to the Parks Commission. Council Member Bkner took issue
with waiting because it will be another 4 weeks before Parks Commission meets again. The Mayor
thinks it would be a great use, but reiterated that be thinks the Parks Cnroouissino should be
consulted. All Members were of the opinion that the grmup's request was reasonable.
Council Member Reeves asked about the condition of the trails after the recent storms. City
Administrator Iulegersaid there are still some treacherous spots, but Public Works isworking oo
it. VVbaL the Land Trust would allow for use was discussed. Mr. %u\eger said that the Land Trust has
classified biking an active activity and easeroeutonly aDovvs passive. The issue and request was
referred tothe Parks Commission.
Page 1 of 6
LAKE EKMO CITY COUNCIL MINUTES
August �~���K� "����
~~~�~
SPEAK YOUR PEACE -
Council yMennberBleycrpuxtpnncditemutotheocxtnnechog.
PRESENTATIONS
Fire Chief Malmquist introduced the probationary firefighters: Dominic Jana, Chris 3upan,Adex
MOTION: Council Member Reeves moved TO PROMOTE PROBATIONARY MEMBERS DOMINIC)ARA,
�����ALEX HILPISCH, TOM HILPISCH, AND RICK GIMPEL FROM PROBATIONARY TO
FIREFIGHTER STA TUS. Council Member Nelson seconded the motion. MOTION PASSfD4'K\
The newly promoted firefighters recited the oath.
Chief Malmquist then introduced Chaplain Richard "Woody" G|auzec just hired lOOth fire fighter.
Department is still actively recruiting.
CONSENT AGENDA
l. Approve Payment o[Disbursements and Payroll iothe amount m($6lZ'777.64
2. Accept Financial Report dated July 31, 2013
3, Accept Building Permit Report dated July 31.2O13
4. 3Ol2Street and Water Quality Improvements - Pay Request No. 5(Rna|)
G. 2013Seat Coat Project - Pay Request No. l(PioaD
b. Keats MSAStreet and Trunk VVatcrnoainImprovements - Pay Request No. 3
7. Production Well No, 4-Pay Request No. I
8f07YON: Council Member Nelson moved TO APPROVE THE CONSENT AGENDA. Council Member
Bln/erzecondadthe motion, MOTION PASSED 4'0\
REGULAR AGENDA
YTEM10: ADOPT ZONING AMEND.-L&NDSCAPE ORDINANCE- ORD. 08-087.RES. 3013'65
City Planner Johnson provided an overview of the proposed landscaping ordinance. It would
replace the City code sections involving preliminary plat (153.07)' open space preservation
[150.180)' and site and building plan review (151,070). He reported that the Planning Commission
supported but wants to make sure the ordinance had the sufficient enforcement teeth.
Mr. Johnson identified the key goals: Unified set of consistent standards/requirements; perimeter
and interiors of parking lots; establishment of baseline for screening; and establishment of
financial security requirement to ensure performance of the landscape plan. It was pointed out that
the proposal does not remove the existing language regarding landscaping. This will be done with a
planned broader house-cleaning amendment o[those sections. No conflicts have been found in
previously passed orexisting code.
Council K4onober B|oyer asked hnvv discrepancies will be treated. Mr. Johnson said the more
stringent requirement will prevail as is standard practice. It was explained that these requirements
are not intended to apply to a building permit for single family home but instead a subdivision.
Page 2of6
LAKE EKMOCITY COUNCIL MINUTES
August 20,2013
Council Member Nelson asked about the medians. After two years will be handled by the City,
unless an HOA has assumed the role because they want higher level of landscaping. Mr. Nelson
asked about entrances to ociobbncbomds vvbrre there is on 8O8. It would depend on what
agreements City entered into. If Right of Way in involved, it would most likely be City's
responsibility. The developer agreements would specify the responsibility. City Attorney Snyder
explained that absent ao80A, itisusually the individual homeowner, The recommended approach
istorequire the development tnhave anHQA/omigbborboodassociation.
Mc Nelson asked about the security deposit. It was explained that the release of some security
funds can occur as inspections pass. K4c Nelson asked if City needs to draft a policy to establish
benchmarks for release. City Administrator Zu}ngor explained that partial funds are released at
various points throughout the process. Mr. Nelson wants developers to be treated fairly. City
Engineer Griffin explained that the securities are provided for specific items. Completion milestones
provide the reduction amounts.
Natural events and acts of God were discussed, k{r. Johnson said that the Planning Commission
discussed this issue as well, Damage caused by natural events are not subject to the warranty
requirement.
Council Member Reeves asked about the capacity for review. Mr. Johnson stated that the Planners
nvnu|d not feel comfortable with determining technical analysis of plants. That would go to a
technical ezpert. Planning would simply verify code compliance. The review process was further
discussed.
MOTION: Mayor Mmonn moved TO APPROVE ORDINANCE 08-087, ESTABLISHING NEW
LANDSCAPE REQUIREMENTS DN THE LAKE E&MO ZONING CODE Council Member Reeves seconded
the motion.
Mayor Pearson stated he does not want to release funds prematurely as has happened in past. He
does not believe that there can be a same across the hoard standard, even though equity is
important. Mr. Nelson does not like the ambiguity. 8ewants to make sure the system is fair. K4c.
Zu\egnrassurcd that the City has never been fairer than it is now. In the past City released funds
too early, and taxpayers were left onthe hook.
Mc Nelson does not want biased arbodstnot allowing a developer plant what he or she wants
even though he meets the minimum ordinances. Mayor Pearson appreciated Mr. Nelson's concerns
and the long term impact. He acknowledged that future staff may not apply the same way as current
staff, however he noted that we have been possibly too lax in past and now need regulation. Mr.
Nelson has issue with requiring a builder to pay for landscape architect B's approval of landscape
architect &'swork. Mr. Reeves recommends that the City use aoindependent unbiased person to
review inorder tobeconsistent.
Mc B|oycr is more comfortable with the fiomnda1 security requirement upon learning about the
developer agreement explanation.
MOTION PASSED 4'0.
Council Member Nelson noted that the reason he asks so many questions, is that he wants what is
Page 3 of 6
LAKE ELMO CITY COUNCIL MINUTES
August 20, 2013
apologized if his actions are misinterpreted. Council Member Bloyer concurred with the desire for
clarity, Council Member Reeves said no need for any apology. They all want to do it right.
MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2013-65, AUTHORIZING
SUMMARY PUBLICATION OF ORDINANCE OB-087. Council Member Reeves seconded the motion.
MOTION PASSED 4-0.
ITEM 11: WATER METER CONVERSION UPDATE - SENSUS TO NEPTUNE
Finance Director Bendel provided an update on the water meter conversion. The CIP split between
2013 and 2014. If City purchases over 300 meters, there is an additional discount of about $10 per
meter. Want to do the initial 100 ourselves. In the past, City has used a 3rd party for the installation.
Paid for out of water fund.
Council Member Nelson asked what Ms. Bendel recommended. She stated that she would like to get
them all, but staff cannot get them all installed in 2013. Therefore, the recommendation is to
purchase 150 in 2013 and staff will install all of them. The balance can be done in 2014. The cost
and savings of getting 300 meters was further discussed.
MOTION: Council Member Nelson moved TO APPROVE THE PURCHASE OF UP TO 150 WATER
METERS AT A COST OF NOT TO EXCEED $250 AND THE BALANCE IN 2014 NOT TO EXCEED $250.
Council Member Reeves seconded the motion. MOTION PASSED 4-0.
ITEM 12: CONSIDER HIRING REPRESENTATION FROM A LOBBYING FIRM FOR A $2.6M STATE
BONDING REOUEST
City Administrator Zuleger gave overview of hiring lobbyist to aide in obtaining Minnesota State
bond funding for water improvements. Staff interviewed three firms and selected Messerli &
Kramer. Firm is very successful with lobbying. Retainer fee is not to exceed $30,000. Staff does not
have level of expertise to procure on its own.
Council Member Reeves asked about bonding heavy on infrastructure and not pet projects. Council
Member Bloyer asked about where funds come from. He asked if we could repay ourselves with
bonding. Mr. Zuleger said that the funds will all be used.
MOTION: Council Member Nelson moved TO HIRE REPRESENTATION FROM THE LAW FIRM
'MERSSERLI & KRAMER' TO HELP REPRESENT THE CITY AND ITS BONDING REQUEST AT THE
STATE LEGISLATURE FOR THE 2014 LEGISLATIVE SESSION. Council Member Reeves seconded the
motion.
Mayor Pearson asked about the figure. Mr. Zuleger said that it is the estimate, but if we are
successful with gaining more agency support, it may be lower.
MOTION PASSED 4-0.
ITEM 13: OLD VILLAGE PLANNING AND DEVELOPMENT SCHEDULE
City Administrator Zuleger explained that some staff prefers an outlined schedule for progress. Staff
has proposed a rough schedule for the village planning and development.
City Planner Johnson gave update on the MAC discussions the old village vis-a-vis the airport. The
Met Council recommends that the City keep current zoning near the safety zone for now and will
Page 4 of 6
LAKE ELMO CITY COUNCIL MINUTES
August 20,2013
not hold up the rent of the comp plan. MuU0T Aeronautics will be reevaluating air safety zones in
0ctober2O1l
Mr. Zuleger noted that City is working very closely with the affected landowner. City is taking a risk
limitation stance. Mr. Zuleger highlighted the other milestones. City Attorney Snyder explained the
legal implications of the development restrictions on the safety zones. It was also pointed out that
Zone Cshould not beaproblem.
Form based codes were briefly discussed. There will be a workshop on the issue.
City Engineer Griffin provided some information on the progress of the drainage issue.
Council Member Nelson asked about Item #4A-reusing City property. Mr. Zukyzerexplained City is
researching and will be bringing it back to Council at a workshop. It was noted that the City has had
discussions about Hammes property and the placement of a new fire station.
MOTION: Mayor Pearson moved TO ADOPT VILLAGE PLANNING AND DEVELOPMENT SCHEDULE.
Council Membpr0oyersemoded the motion. NOTION PASSED 4'0.
ITEM 14:CO0NCXL RETREAT RECAP
City Administrator Zu|cgrr presented a summary of the retreat recap. He requested that council
approve the recap at first meeting of September. It will then be placed on website. Council Member
Reeves wants to make sure that the points remain relevant and at the front of the council and staff
minds.
SUMMARY REPORTS AND ANNOUNCEMENTS
Mayor Pearson: nnorco clean up recognition lunch 11:30AK4 city hall oo 8/23. NadineObernuuUer
and Jennifer Waters carne up with the idea. 8agbeo's has donated meat products; City vs. Jaycees
softball game. The event was much fun despite Cit/o loss; The Mayor directs staff to look at
comparable inner -ring cities oo sharing fire services; Coffee with the K4aynr- 9:30AM' Friday at
Lake Elmo Library,
Council Member Nelson: ooreport.
Council Member Blwyer: met with neighbors. Tri'Lakes Association picnic. Thanked the Fired
Department
Council Member Reeves- Lake Elmo Elementary hosting Speak Your Peace meeting.
City Administrator Zu}egmr: developer noccdogs' park rnoednA' Section 34' assessment waivers;
3014 budget preparation; conducted storm damage assessment in parks; special hunt iuTri'Laken
and Sunfish Lake Park.
City Attorney Section 34easements; assessment waivers.
City Planner Kmhmawm: upcoming Highway S Open House at Lake 8|noo Elementary; Gateway
Corridor meeting; Zulegerurged council toattend the crossing project meeting.
City Engineer Griffin: Washington County asked for funding to put in 1'2 traffic signals and
replace turn lanes. Olson Lake Trail - Oakdale did award project, City has sent out letter to Phase (
and Phase l| owners; Deco attending Manning Ave, improvement o`eetio�s for 2015 project;
Received bids on Section 34utility project. Low bid was $1.7 Mil. This figure is under engineers
Page 5 of 6
LAKE ELMO CITY COUNCIL MINUTES
estimate, Received letter from Valley Branch Watershed District indicating that they are updating
their management plan. The City will have 1Rmonths torespond.
Finance Director Bendel- Budget Workshop Oisat6:3OPMon8/39.
City Clerk Bell: working on animal ordinance amendment; processing legal documents with the
County recorder; modifying some City services contracts to realize some cost savings; working with
Roseville IT on support services and End of Life equipment replacement; reported no Canvas Board
meeting required after this year's election.
Mayor Pearson adjourned the meeting mt8:44J�M.
ATTEST:
Adam R. Bell, City Clerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 6 of 6
CITY OF LAKE ELMO
CONSTITUTION WEEK PROCL
A • A
T ON
WHEREAS: our Founding Fathers, in order to secure the blessings of liberty for
themselves and their posterity, did ordain and establish a Constitution
for the United States; and,
WHEREAS: it is important that all citizens fully understand the provisions and
principles contained in the Constitution in order to effectively support,
preserve, and defend against all enemies; and,
WHEREAS: September 17, 2013, marks the two hundred twenty-sixth anniversary of
the drafting of the Constitution of the United States of America by the
Constitutional Convention; and,
WHEREAS: it is fitting and proper to accord official recognition of this magnificent
document and its memorable anniversary; and,
WHEREAS: the independence guaranteed to American citizens, whether by birth or
naturalization, should be celebrated during Constitution Week,
September 17 through 23, 2013, as designated by proclamation of the
President of the United States of America in accordance with Public
Law 915;
NOW, THEREFORE, BE IT RESOLVED that I, Mike Pearson, Mayor of Lake Elmo. do
hereby proclaim Tuesday, September 17th through Monday, September 23rd, 2013 as
Constitution Week.
SIGNED THIS THIRD DAY OF SEPTEMBER Two THOUSAND AND THIRTEEN.
BY: Mike Pearson
Mayor
crry
KE ELMO
YOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
AGENDA ITEM: Approve Disbursements in the Amount of $114,098.22
SUBMITTED BY: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
9/03/2013
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $114,098.22 No specific motion is needed, as
this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operation. Below is a summary of current claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Claim #
Amount Description
ACH $ 10,365.12 PayrollTaxes to IRS & MN Dept of Revenue 8/22/13
ACH $ 5,592.33 Payroll Retirement to PERA 8/22/13
DD4862— D4890
$ 29,004.95 Payroll Dated (Direct Deposits) 8/22/13
40270 $ 161.53 Accounts Payable Manual 8/20/13
40271-40309 $ 63,548.69 Accounts Payable 9/03/13 (August Expenses)
40310-40313 $ 4,945.60 Accounts Payable 9/03/13 (September Expenses)
2074-2081 $ 480.00 Library Card Reimbursement 9/3/13
TOTAL $ 114,098.22
STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction.
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of $114,098.22
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. If done so, the appropriate action of the Council following such discussion would be:
"Move to approve the September 3, 2013, Disbursements as
Presented [and modified] herein."
ATTACHMENTS:
Accounts Payable — Check Registers
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Azenda):
Questions from Council to Staff ................... ........ ..... ....... Mayor Facilitates
Call for Motion .................. ..... ....... ....... . ..... ............. ....... Mayor & City Council
Discussion ............ ......... ...... ...................... ..... ..... Mayor & City Council
Action on Motion ............... ..... ..... ......... ...... ...................... Mayor Facilitates
2
Accounts Payable
To Be Paid Proof List
User: dense
Printed: 08/20/2013 - 4:26 PM
Batch: 009-08-2013
Invoice # Inv Date
Amount Quantity Pnit Date Description Reference Task Type PO # Close POLine #
CENTURYL CenturyLink
Jul 19 2013 07/19/2013 125.58 0.00 08/20/2013 Phone Service - Library
206-450-5300-43210 Telephone
Jul 19 2013 07/1912013 35.95 0.00 08/20/2013 Internet Service - Library
206-450-5300-43250 Internet
Jul 19 2013 Total: 161.53
cEN-ruityL Total: 161.53
Report Total: 161.53
No 000(1
No 0000
AI' - To Be Paid Proof List (08/20/13 - 4:26 PM) Page 1
Accounts Payable
To Be Paid Proof List
User: den ise
Printed: 08/29/2013 - 3:51 PM
Batch: 010-08-2013
Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine
AMAZONIN Amazon Inc
08102013 08/10/2013
206-450-5300-42500 Libras Collection Maintenance
08102013 Total:
AMAZON IN Total:
477.72 0.00 08/31/2013 Library Collection Materials No 0000
477.72
477,72
ANIMALHU Animal Humane Society
1455 08/23/2013 1.349.72 0.00 08/31/2013 Animal Impound Fees 4/1/13 - 7/1/13 No 0000
I 01-420-2700-43150 Contract Services
1455 Total: 1.349.72
ANIMALHU Total: 1.349.72
BERTELSO Bertclson's
WO-873498-1 08/20/2013
101-4 I 0-1320-42000 Office Supplies
WO-873498-1 Total:
WO-874189-1 08/20/2013
101-420-2220-42000 Office Supplies
WO-874189-I Total:
BERTELSO Total:
98.07 0.00 08/31/2013 Office Supplies -Administration
98.07
248.21 0.00 08/3112013 Office Supplies -Fire Department
248.21
346.28
BRAUN Braun Intertee Corporation
602634 (18/15/2013 1.543.70 0.00 08/31/2013 Keats MSA Street
409-480-8000-43030 Enitineering Services
602634 08/15/2013 1.164.55 0.00 08/31/2013 Keats Trunk Watermain
601-494-9400-43030 Engineering Services
602634 Total: 2.708./5
BRAUN Total: 2.708.25
- to Ile P:_tid Proof' List (08'29/13 - .3;51 PN1)
No 0000
No 0000
No 0000
No 0000
Invoice #
Inv Date Amount Quantity Pmt Date Description
Reference
Task
Type
PO # Close POLine
BR() Brodart Conmany
312071 07/11/2013
206-450-5300-4251)0 Library Collection Maintenance
312071 'focal:
BRO Total:
CAR DM EMB Cardmernbcr Service
8'22/2013 08/2212013
101-410-1320-44300 Miscellaneous
8/22/2013 08/22/2013
101-410-1320-44300 Miscellaneous
8/22/2013 08/22/2013
101-410-132(1-44370 Conferences & Training
8/22/2013 08/22/2013
204-450-5200-44300 Miscellaneous
8/22/2013 08/2212013
204-450-5200-44300 Miscellaneous
8/22/2013 08/22/2013 1,371.12
I 01-410-1940-44010 Repairs/Maint Contractual Bldg
8/2212013 08/2212013 48.1(i
101-450-5200-44030 Repairs/Nlaint Imp Not 13Idgs
802/2013 08,12212013
101-420-2220-44370 Conferences & Training
8/22/2013 08,12212013
101-420-2220-4437(1 Conferences & Training
8/22/7013 08/22/2013
101-420-2220-44370 Conferences & Training
8/22/2013 08122/2013
101-41(1-1910-44370 Conferences & Training
8/22/2(113 08/27/2013
204-450-5200-443(10 Miscellaneous
8/22/2013 08/22/21)13
101-410-1320-44330 Dues & Subscriptions
8/22/2013 08/22/2013
101-410-1520-44300 Miscellaneous
8/22/2013 08/22/20 43
101-420-2400-44040 Repairs/Maint Eqpt
8/22/2013 08/22/2013 115,00
101-420-2400-44370 Conferences & Training
8/22/2013 08122/2013 871,55
101-420-2400-45800 Equipment
8122/2013 1'otal: 5,255.77
CARDM EMB 5.255,77
150.30
150.30
150,30
13.18
50.95
98.00
0,00 08/31/2013 Book Covers -
0.00 08/31/2013 Misc Meal 7/24/13 - D Zuleger
0.00 08/31/2013 Misc Meal 8/8/13 - D Zuleger
0,00 08/31/2013 FredPryor Career Trock-A Bell
45.00 0.00 08/31/2013 Washington Cty Food Lic-Ehno Day -A
Bell
328.00 0.00 08/31/2013 Volunteer Shirts - Elmo Days- A Rell
185.00
455,00
570,00
265.00
0.00 0813172013 American Floor Mats - A Bell
0.00
0,00
0.00
0.00
0,00
08/31/2013
08/31/2013
08131/2013
08/31/2013
08/31/2013
Drinking Fountain Repair -
Boutinlet
GIS Educational AME114 Reg -
Malmquist
Intl of Fire Chiefs VCOS Conj.- G
114almqui
Breezy Point-AMFM [lousing (.11
Malniq
MNAPA-Conference - K Klatt
47.14 0.00 08131/2013 Office Max Auction Item Elmo Day-C
Betide
25.99 0.00 08/31/2013 DJ Wall St Journal - C' Bendel
353.40
463,28
0.00 08/31/2013
0,00 08/31/2013
0,00 08/31/2013
0.00 08/31/2013
.11' • To lie Paid Proof 1. isi 08 2l1/113 - 3:51 I'M
SunCountry Airlines Tickets 8127-C
Bende
Lake Elmo Repair Vehicle Rep-R
Chase
Construe lust MNDot Train119/14-R
Chase
Mag Locator MAGNA-TRACK - R
Chase
No
0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
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Page 2
Invoice #
Inv Date
Amount Quantity Pmt Date Description Reference
Task Type PO # Close POLine #
CENTIJRVL Century
Link
Aug 19 2013 08/19/2013
206-450-5300-43210 Telephone
Aug 19 2013 08/19/2013
706-450-5300-43250 Internet
Aug 19 2013 Total:
cEN-ruRYL Total:
CONLEYMO Conley Morgan
CableOP 8/12/13 08/13/2013
101-410-1450-4.3620 Cahle Operations
CableOP 8/12/13 Total:
CableOP 8/13/13 (18/13/2013
101-410-1450-43620 Cable Operations
CableOP 8/13/13 Total:
CableOP 8/20/13 08/13/2013
101410-1450-43620 Cable Operations
CableOP 8/20/13 Total:
CablcOP 8/26/13 08/13/2013
101-410-1450-43620 Cahle Operations
CableOP 8/26/13 Total:
CONLEYMO Total:
DAVESPOR Dave's Sport Shop -Stillwater
28546 08/09/2013
101-450-5200-42250 Landscaping Materials
28546 Total:
DAVESPOR Total:
DPCINDUS DPC Industries, Inc.
827001472-13 08/12/2013
601-494-9400-421611 Chemicals
827001472-13 Total:
DPCINDUS Total:
ENVENTIS Enventis
08012013 08/01/2013
101-410-1940-43210 Telephone
08012013 Total:
ENVENTIS Total:
Al' - -ro Ptii(1 Pcoof I .ist (082913 3:51 l'M)
125.78 0.00 08/31/2013 Phone Service - Library
43.94 0.00 0831/2013 Internet Service - Library
169.72
169.72
55.00 0.00 08/31/2013 C'ahle Operations 8/12 Planning
0)=1(4)
55,00
34.38 0.00 08'31/2013 Cahlc Operations 8/13 Council
VVS(2.5)
34.38
55.00 0,00 08./31/2013 Cable Operations 8/20 Council Mtg (4)
55,00
55.00
55.00
199.38
0.00 08/31/2013 Cable Operations 8/26 Planning
(omm( 4)
79.96 0.00 08131/2013 Rubber Pitching 1'ads
79.96
79.96
619.48 0.00 08131/2013 Flouride
619.48
619.48
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
53.85 0.00 08/31/2013 Telephone/Data Serv- Aug 2013-City No 0000
53.85
53.85
l'ae 3
Invoice # Inv Date
Amount Quantity Pint Date l_rescription Reference Task Type PO # nose POLine #
FERGUSON Ferguson W'aterworks, Inc #2516
401180 08/13/2013
601-494-9400-42300 Water Meters & Supplies
401 180 Total:
FERGUSON Total:
3.927.08 0.00 08/31/2013 Meters
3.927.08
3.927.08
GUSTAF Gustafson Richard
8/19/2013 08/19/2013 249.73 0.00 08/3112013 Reimb Boots - R Gustafson Public Wks
1 01 -430-3100-44170 Uniforms
8/19/2013 08/19/2013 19,98 0.00 08/.3 1/2013 Minh Men's Tee- R Gustafson Public
101-430-3100-44170 Uniforms Wks
8119,12()13 Total: 269.71
GUSTAFTotal: 269,71
HOLIDAY(' Holiday Crain Office
8/15/2013 08/15/2013
101-420-2220-42120 Fuel. Oil and Fluids
8/1520I3 Total:
1101.1DA VC Total:
No 0000
No 0000
No 0000
328.75 0.00 08131/2013 Fuel -Eire Department No 0000
328.75
328.75
HUGOPLUM Hugo Plumbing & Pump Scr Inc
4380 0R/26/2013 139.00 0.00 08/31/2013 Replaced Drain Spud & Trap No 0000
101-410-1940-44010 Repairs/Minot Contractual 131de
4380 Total: 139.00
HUGOPLUM Total: 139.00
LANDMARK Landmark. Inc,
8/19/2013 08/19/2013
803-000-0000-22900 Deposits Payable
8/19/2013 Total:
I.ANDMARK Total:
MARVS Marv's Professsional Tools
263318 08/15/2013
101-430-3100-42400 Small Tools & Minor Equipment
263318 Total:
MARVS Total:
T.) 11),. laid Proof' (08/?9/13 . 3:51 1),:11
5.000.00 0.00 08/31/2013 RQIund Escrow -9915 Tapestry Grove No 0000
5.000.00
5.000,00
85.75 0.00 08/31'2013 Tools - l'ublic Works No 0000
85.75
85.75
Page 4
Invoice 4 Inv Date
Amount Quantity Pnit Date inscription Reference Task Type PO # Cio,e POLine #
MCDONALD McDonald Construction
8/19/2013 08/1912013
803-000-0000-22900 Deposits Payable
8/19/2013 Total:
MCDONALD Total:
2.000.00 0,00 08/31/2013 Refund Bal Escrow - 10126 Tapestry No 0000
Bend
2.000.00
2.000.00
MENARDSO Menards - Oakdale
24476 08/12/2013 13.38 0.00 08/31/2013 Concrete Repair Patch- Public Wks No 0000
101-430-3125-42250 Landscaping. Materials
24476 Total: 13.38
24764 08/16/2013 27.79 (1.00 08,11/2013 Floor Dri for Truckslaceicl resp-Fire No 0000
101-420-2220-42400 Small Tools & Equipment Dpt
24764 08/16/2013 41.33 0.00 08/31/2013 Station 41 Suppl ies/Rpr AC- Fire Dpt No 0000
101-420-2220-44(14(1 Repairs/Maint Eqpt
24764 Total: 69.12
MENARDSO lot.al: 82.50
MNAI)MIN State of Minnesota
485289 08/20/2013 247.50 0.00 08131/2013 Legal Work - Karla S Horning
101-410-1320-43040 Legal Services
485289 Total: 247.50
NINADNIIN Total: 247.50
MNFIRFCII MN State Fire Chiefs .Assn
08232013 08/23/2013
101-420-2220-4437(1 Conferences & Training
08232013 Total:
MNFIREC11
MNLABOR MN Dept of Labor & Industry
ABRO0742261 08/02/2013
101-430-3100-44010 Repairs/Maint Bldg
ABR00742261 Total:
ABRO0745721 08/02/2013
101-430-3100-44010 Repairs/Maint Bldg
ABR00745721 Total:
ABR00746931 08/02/2013
101-430-3100-44010 Repairs/Maint Bldg
ABR0074693 I Total:
MNLABOR Total:
AP - fo Be Paid Proof Lis
13 - 3:51 PM)
No 0000
220.00 0.00 08/31/2013 MSFCA Conference Reg- Fire Dept No 0000
220.00
220.00
10.00 0.00 08/31/2013 Pressure Vessel - Public Wks No 0000
10,00
10.00 0.00 08/31/2013 Pressure Vessel - Public Wks No 0000
10.00
10.00 0.00 08/31/2013 Pressure Vessel - Public Wks No 0000
10.00
30.00
Page 5
Invoice #
Inv Date
Amount Quantity Pnit Date Description Reference Task Type PO 4 Close POLine #
MN SECRET Minnesota Secretary of Slate
8/28/2013 08/28/2013 120.00 0.00 08/31/2013 Notary Public - Stacy Bodsbcrg
101-410-1320-43510 Legal Publishing
8/28/2013 08/28/2013 120,00 0,00 08/31/2013 Notary Public - Rebecca Ciumatz
101-410-1320-43510 Legal Publishing
8/28/2013 Total: 240,00
MNSECRET Total: 240.00
krri Distributing Inc,
920903-00 08/06/2013 184.66 0.00 08/3E2.013 4801Toro Parts - Parks & Rce
101-450-5200-42210 Equipment Parts
920903-00 Total: 184.66
MI1 Total: 184.66
NEKTEL Nextel Communications
761950227-125 08/14/2013 112.52 0,00 08/31/2013 Cell Phone Service- Administration
101-410-1940-43210 Telephone
761950227-125 08/14/2013 222.96 0.00 08/31/7013 Cell Phone Service- Fire Dept
101-420-2220-43210 Telephone
761950227-125 081 4/2013 46.02 0,00 08/31/2013 Cell Phone Service- Building Dept
101-420-2400-43210 Telephone
761950227-125 0814/2013 31.30 0.00 08/31/2013 Cell Phone Service.- Public Works Dept
101-430-3100-43210 Telephone
761950227-125 08/1412013 90.83 0.00 08/3E2013 Cell Phone Service- Parks Dept
101-450-5200-43210 Telephone
761950227-125 08/14/2013 57,58 0,00 08/31/2013 Cell Phone Service- Taxpayer Scry
101-410-1450-43210 Telephone
761950227-125 0814/2013 15.65 0,00 08/31/2013 Cell Phone Service- Planning Dept
101-410-1910-43210 Telephone
761950227-125 Total: 576.86
NFXTEL Total: 576.86
P R VIVO PermitWorks
2013-0056 02/05/2013
101-420-2400-43180 Information Technology/Web
2013-0056 02/05/2013
101-420-2400-43180 Information Technology/Web
2013-0056 07/0512013
101-420-2400-43180 Information Technology/Web
2013-0056 02/05/2013
101-420-2400-43180 Information Technology/Web
2013-0056 Total:
AP - To Be Paid Prooll ist (OS - 3:51 \I)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
5,338,41 0.00 08/31/2013 Permit & Inspection Module No 0000
4.269.66 0,00 08/3112013 Code Enforcement Module No 0000
1.811.53 0.00 08/31/2013 Animal Licensing Module No 0000
1.81E53 0.00 08/31/2013 Contractor Licensing Module No 0000
13,231,13
Page 6
Invoice # Inv Date
Amount Quantity Pntt Date Description Reference Task Type PO # Close POLine #
2013-0058 02/07/2013
101-420-2400-43180 Information Technology/Web
2013-0058 02/07/20 13
I 01-420-2400-43180 Information 'Fcchnology/Web
2013-0058 02/07/2013
101-420-2400-43180 Information/I echnology/Web
2013-0058 02/07/2013
101-420-2400-43180 Information Technology/Web
2013-0058 Total:
PERMITWO Total:
1.140.72 0.00 08/31/2013 Permit & lnsp Software Suppt 4/13-
17/13
457.39 0.00 08/31/2013 Contractor Lic Software Suppt 4!13-
12/13
452.39 0.00 08/31/2013 Animal Lic Software Suppt 4/13-12/13
1.007.40 0.00 08/31/2013 Code En for Software Suppt 4113-12113
3.052.90
16.284.03
No 0000
No 0000
No 0000
No 0000
RENLUN DT Reit lund Terry
7 08/27/2013 276.75 0.00 08/31/2013 Building Inspector Services- No 0000
101-420-2400-43 150 inspector Contract Services
7 08/27/2013 65.54 0.00 08/31/2013 13uitding inspector Mileage No 0000
101-420-2400-43310 Mileage
7 Total:
RENLUNDT Total:
S&T S&T Office Producis, Inc.
0 I PX9546&01PX 08/1512013
101-410-1320-42000 Office Supplies
01PX9546&01 ['X 08/15/2013
101-410-1910-42000 Office Supplies
01PX9546&01PX 08/1512013
I 01-410-1110-44300 Miscellaneous
0 1 PX95468:01PX Total:
S&T Total:
SAMSCLUB Sam's Cluh
1198 08/1912013
101-430-3100-42000 Office Supplies
1198 Total:
SAMSCLC113 Total:
SCCIILI.0 SCC 11. LLC
8./27/2013 08/27/2013
803-000-0000-22900 Deposits Payable
8/27/2013 Total:
SCCIRIC Total:
Ap- 1'o r,„id (08-29:13 - 3:51
342.29
347.29
91.14 0.00 08/31/2013 Office Supplies- Administration No 0000
27.89 0.00 (18/31/2013 Office Supplies- Planning No 0000
38.33 0.00 08/31/20 13 Office Supplies- Misc Council No 0000
157.36
157.36
417.70 0.00 08/31/2013 Ink Cartridges - Public Wks No 0000
417.70
417.70
1.950.00 0.00 08131/2013 Refund Escrow #101 14 Tapestry Bend No 0000
1.950.00
1.950.00
Page 7
Invoice # Inv Date
Amount Quantity Prot Date Description Reference Task Type PO # Close POLine #
SELECTAC SelectAccount
952302 08/03/2013
101-410-1520-43 I 50 Contract Services
952302 Total:
SELECTAC Total:
SHI SH1 InternationalCorp
13(11251659 08/1512013
101-410-1320-43190 Software Programs
B01251659 08/15/2013
1(11-41(1-1910-43 190 Software Programs
B01251659 08/15/2013
101-420-3100-43190 Software Programs
110125(659 08/15/2013
101-420-2400-43190 Software Programs
1301251659 Total:
Si II Total:
SRI:CONS() SRF Consulting Group. Inc
08132-00-2 06/30/2013
409-480-8000-43030 Engineering Serviees
08132-00-2 Total:
SUCONSU Total:
STILLM ED Stillwater Medical Group
183547 08/13/2013
101-420-2220-43050 Physicals
183547 Total:
STILLMED Total:
TDS TDS Metrocom - LI.0
751-779-8882 08/13/2013
101-420-2220-4.3210 Telephone
751-779-8882 08/13/2013
101-430-3100-43210 Telephone
751-779-8882 08113/2013
602-495-9450-43210 Telephone
751-779-8882 08/13/2013
601-494-9400-43210 Telephone
751-779-8882 Total:
5.49 0,00 08/3I/2013 Participant fee 8/1/2013-8/3 1/2013
5.49
5.49
355.66
520.63
260,31
260.31
1.396.91
1.396.91
0.00 C18/31/2013 1 OfticeProPlus 2013 Sngl MVL-Admi
0,00 08/31/2013 2 Office STD 20-13 Sngl MV1,-Plann
0,00 08/31/2013 1 Office STD 20-13 Sngl MVI.-l'uhlie
Wks
0,00 08/31/2013 1 ()Ilice STD 20-13 Sngl MVL-Public
Wks
5.957.16 0.00 OW31/2013 State Hwy 36 South Front Rd Study
5,957.16
5.957,16
178.59 0.00 08/31/2013 Annual Physical - Steinman Fire Dept
178.59
178.59
140.90
217.27
129.27
45.30
532.74
0.00 08/31/2013 Analog Lines - Fire
0,00 08/3112013 Analog Lines - Public Wks
0.00 08/31/2013 Analog Lines - Litt Station Alarms
0.00 08/31/2013 Alarm -Well l louse #2
-10 Be Paid Pro:ft:List (08c.:(913 - 3:51 PkI )
No
No
No
No
No
No
No
No
No
No
No
00 0
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 8
Invoice #
Inv Date
TDS Total:
1.1131-10MCO TJB Homes Construction
8/21/2013 08/21/2013
803-000-0000-22900 Deposits Payable
8'21/2013 Total:
TIM-IONIC° Total:
wAscoimr Washington County
74731 02/27/2013
101-430-3120-42260 Sign Repair Materials
74731 02/27/2013
101-430-3120-42260 Sign Repair Materials
74731 Total:
WASCOUNT Total:
WEIR D Weir Dick
042013 05/06/2013
206-450-5300-43150 Contract Services
042013 Total:
WEIR D 'Total:
WHETEHMA Whitehead Marie
08272013 08/27/2013
803-000-0000-22900 Deposits Payable
08272013 Total:
WHITEHMA Total;
Report Total:
AP - lie Paid Proof Lis( (08/.29/13 - 3:51 PNI)
Atnount Quantity' Prnt Date Description Reference
532.74
5.000.00 0.00 08/31/2013 Refund Escrow #10085 Tapestry Ffill
5.000.00
5.000,00
513.11 0.00 08/31/2013 3/24/13 50% Traffic Signal
811,07 0.00 08/31/2013 3/24/13 50(?=-0 Traffic Signal
1,324,18
1.324,18
260.00 0.00 08131/2013 Snow Removal April 2013
260.00
260,00
5.000.00 0,00 08/31/2.013 Refund Escrow - 9918 Tapestry Road
5,000,00
5.000.00
63.548,69
Task Type PO # Close POLine #
No 0000
No 0000
No 0000
No 0000
No 0000
Page 9
Accounts Payable
To Be Paid Proof List
llscr: denise
Printed: 08130/2013 - 835 AM
Batch: 011-08-2013
Inv Date
DELTA Delia Dental Of tvlinnesota
5121115 09/01/2013
101-000-0000-2 1706 Medical Insurance
5221115 Total:
DELTA Total:
FXL FX1., Inc,
Sept ill 2013 09/01/2013
101-410-1320-43100 Assessing Services
Sept 01 2013 Total:
EXL Total:
MNDUIIEDl.J Minnesota Dept. of Health
09/01113 09/01/2013
601-494-9400-44370 Conferences & Training
09/01/13 Total:
MNDOILEDU Total:
NCPERS 566200-NCPERS Minnesota
5662913 09/01/2013
101-000-0000-21708 Other Bene tits
5662913 .rotal:
NCPERS Total:
Amount Quantity Pint Date Description Reference Task Type PO # Close POLine #
1.261.6(1 0,00 09/03/2013 September 2013 Dental Coverage
1.261.60
1.261.60
2.000,00 0.00 09/03/2013 Assessment Services - September 2013
2.000,00
2.000.00
1.508.00 0.00 09/03/2013 3rd Quarter Water Supply Connection
Fee
1.508.00
1.508.00
No 0000
No 0000
No 0000
176,00 0.00 09/03/2013 September 2013 Deductions No (1000
176.00
176.00
Report Total: 4,945.60
AP - To 13e Paid Proof is) (08/30113 - 8:35
Page 1
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
Variance — 4719 Olson Lake Trail
Nick Johnson, City Planner
Dean Zuleger, City Administrator
Planning Commission
Kyle Klatt, Planning Director
Pete Ganzel, Washington County
Jack Griffin, City Engineer
DATE:
CONSENT
ITEM #:
SUGGESTED ORDER OF BUSINESS (If removed front the Consent ilienda):
Introduction of Item........ .......... ................. . ..........
Report/Presentation
- Questions from Council to Staff.......... ....... ........
Public Input, if Appropriate
- Call for Motion
Discussion....... ...... ........ ....................... . ........ ....... ...............
Actionon Motion ........ ......... ......... ......... ......................... ...... .......... .....
SUMMARY AND ACTION REQUESTED:
9/03/2013
4
..... ....Staff
Staff
........Mayor Facilitates
Mayor Facilitates
Mayor & City Council
Mayor & City Council
. .......Mayor Facilitates
The City Council is asked to consider a Variance submitted by Mary Florence Brink and Thomas Brink at 4719
Olson Lake Trail North to allow for the installation of a septic holding tank system for a time period longer than
12 months. Lake Elmo City Code and Washington County Development Code do not pennit holding tank
systems to be use on residential properties for longer than 12 months. The Planning Commission held a Public
Hearing on August 26, 2013, at which time only the applicants spoke to answer questions raised by the Planning
Commission. The Planning Cornrnission unanimously recommended the variance for approval with the
condition that the variance only be valid for a time period of five years. As part of the Consent Agenda, no
formal motion is required. if the Council wishes to further discuss the topic, they can remove this item from,
the Consent Agenda and approve the variance by taking the following action or amending as necessary:
"Move to approve Resolution No. 2013-66, approving the variance requested at 4719 Olson Lake Trail North
to allow for the use of a septic holding tank systent.for a period longer than 12 months, but not to exceed 5
years, with the conditions outlined in the Staff Report."
BACKGROUND AND STAFFREfORT:
The City of Lake Elmo received an application for a variance froin Mrs. Mary Florence Brink and Mr. Thomas
Brink. The variance would allow the construction of a septic holding tank system for a period longer than 12
months. Mr. and Mrs. Brink intend to construct a new single family home on the lot. Per Washington County
regulations. they must bring their septic system into compliance before proceeding with the project. Regarding
the purpose of the septic holding tank system, the applicants' property is in the Phase 11 area of the Olson Lake
Sewer Project. It is anticipated that the 2rd phase of the sewer project will be constructed when Washington
County reconstructs Olson Lake Trail (CSAH 13), which, according to the County Capital Improvement Plan
(CIP), is scheduled for 2016. The applicants would like to install a holding tank system as a temporary solution
until sewer is made available.
In order to approve a variance under the new State Statute, the applicant must demonstrate compliance with 4
required findings:
1. Practical Difficulties
2. Unique Circumstances
3. Character of the Locality
4. Adjacent Properties and Traffic
Staff reviewed the application and determined that the variance request met the 4 required findings. Additional
detail about this review can be found in the Staff Report to the Planning Commission, Attachment #2.
The Planning Commission reviewed the proposed Variance at the meeting, on 8/26/13. As part of the review,
the Planning Commission unanimously recommended approval of the variance. However, based on the report
(Attachment #7) by the Washington County Environmental Specialist, Pete Ganzel, the Planning Commission
determined it was important that the variance include a time limit so that a temporary holding tank system does
not become a permanent wastewater solution for the property. The Planning Cormnission recommended that the
variance be valid for a period of 5 years. With the proposed time limit, the variance would be valid until 2018,
two years after the County is scheduled to reconstruct Olson Lake Trail. If Phase II of the sewer project was not
executed by the end of 2018, the property owners would have to request an additional variance, or install a
permanent septic system that would meet Washington County Code requirements. Further detail regarding the
discussion by the Planning Commission can be found in Attaclunent #8.
Finally, it should be noted that Staff recommended two additional conditions of approval for the proposed
Variance. These conditions are outlined in the Staff Report (Attactunent #2) and require the applicant to enter
into an Agreement to connect to Municipal Sanitary Sewer within 6 months of service being available, as well
as a requirement to submit quarterly pumping reports to ensure that the holding tank system is functioning
properly. It should be noted that the Planning Commission unanimously supported these conditions. In addition,
the applicants have not objected to the proposed conditions, as they have strongly indicated their intent to
connect to sanitary sewer as soon as service is available.
RECOMMENDATION:
The Planning Commission reconunends the City Council approve the Variance by taking the Ibllowing action:
"Move to approve Resolution 2013-066, approving the variance requested at 4719 Olson Lake Trail North to
allow for the use of a septic holding tank system for a period longer than 12 months, but not to exceed 5
years, with the conditions outlined in the Staff Report."
ATTACHMENT(S):
1. Resolution No. 2013-66
2. Staff Report to the Planning Commission, 8-26-13
3. Variance Application w/Narrative
4. Location Map
5. Sewer Service Area — Tri-Lakes (City Comprehensive Plan — Wastewater Facilities)
6. Engineer's Report
7. Washington County Report — Department of Health
S. Excerpt from Draft Planning Commission Minutes, 8-26-13
2
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-66
A RESOLUTION APPROVING A VARIANCE TO ALLOW THE INSTALLATION OF
HOLDING TANKS AT 4719 OLSON LAKE TRAIL NORTH TO BE USED FOR A TIME
PERIOD LONGER THAN 12 MONTHS,BUT NOT TO EXCEED 5 YEARS.
WHEREAS, the City of Lake Elmo is a municipal corporation organized and
existing under the laws of the State of Minnesota; and
WHEREAS, Mrs. Mary Florence Brink and Mr. Thomas Brink, 1941 Millbank
Street Southeast, Grand Rapids, Michigan, (the "Applicant") has submitted an application
to the City of Lake Elmo (the "City") for a variance to allow for the use of a septic
holding tank system for a period longer than 12 months; and
WHEREAS, notice has been published, mailed and posted pursuant to the Lake
Elmo Zoning Ordinance, Section 154.109; and
WHEREAS, the Lake Elmo Planning Commission held a Public Hearing on said
matter on August 26, 2013; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation to the City Council as part of a Staff Memorandum dated September 3,
2013; and
WHEREAS, the City Council considered said matter at its September 3, 2013
meeting.
NOW, THEREFORE, based on the testimony elicited and information received,
the City Council makes the following:
FINDINGS
1) That the procedures for obtaining said Variance are found in the Lake Elmo
Zoning Ordinance, Section 154.109.
2)
That all the submission requirements of said Section 154.109 have been met by
the Applicant.
3) That the proposed variance is to allow for the installation of a septic holding tank
system to be used for a time period longer than 12 months, but not to exceed 5
years.
4) That the Variance will be located on property legally described as follows:
Government Lot 2, Section 8, Township 29 North, Range 21 West, Washington
County, Minnesota. More commonly known as 4719 Olson Lake Trail North.
Resolution No. 2013-66
5) That the strict enforcement of Zoning Ordinance would cause practical difficulties
and that the property owner proposes to use the property in a reasonable manner
not permitted by an official control. Specific findings: That the proposed use is
reasonable because the property owner intends to connect to Municipal
Sanitary Sewer when Phase II of the Olson Lake Trail Sewer Project is
executed. Installing a new compliant septic system before connecting to sanitary
sewer represents an undue financial burden.
6) That the plight of the landowner is due to circumstances unique to the property
not created by the landowner. Specific findings: That the applicant's property is
guided for Municipal Sanitary Sewer in the Chy's Comprehensive Plan and
located in the Phase II area of the Olson Lake Trail Sewer Project.
7) That the proposed variance will not alter the essential character of the locality in
which the property in question is located. Specific findings: The temporary use
of a septic holding tank system will not alter the essential character of the
locality.
8) That the proposed variance will not impair an adequate supply of light and air to
property adjacent to the property in question or substantially increase the
congestion of the public streets or substantially diminish or impair property values
within the neighborhood. Specific findings: The allowance of a septic holding
tank system will not impair the supply of light and air to adjacent properties, or
increase the congestion of public streets, or diminish or impair property values
within the neighborhood.
CONCLUSIONS AND DECISION
Based on the foregoing, the Applicants' application for a Variance is granted, provided
the following conditions are met:
. The applicant shall enter into an Agreement with the City related to the future
sewer connection that will be provided to the property at 4719 Olson Lake Trail
North.
2. The applicant should be required to submit copies of all septic tank pumping
records to the City on a quarterly basis.
Passed and duly adopted this 3rd day of September, 2013 by the City Council of the City
of Lake Elmo, Minnesota.
Michael Pearson, Mayor
ATTEST:
Adam Bell, City Clerk
Resolution No. 2013-66
Al()
City of Lake Elmo Planning Department
Variance Request
To; Planning Commission
From: Nick M. Johnson, City Planner
Meet ing Date: 08/26/2013
Applicant: Mary Florence Brink and Thomas W. Brink
Owner: Mary Florence Brink and Thomas W. Brink
Location: 4719 Olson Lake Trail
Zoning: RS — Rural Single Family
Introductory Information
Application The City of Lake Elmo has received an application from Mary Florence Brink and
Summary: Thomas Brink, 1941 Millbank Street Southeast, Grand Rapids, Michigan, for a
variance to allow for the use of a septic holding tank system longer than the 12-month
time period that is allowed under the Washington County Development Code. As the
property is guided for municipal sanitary sewer in the City's Comprehensive Plan, the
applicant would like to install a holding tank system until sanitary sewer is made
available.
The applicant has provided a written statement to the City indicating the reason for the
request. In addition, the applicant narrative addresses how the proposed variance
meets the 4 required findings to grant a variance.
Property
Information:
The property at 4719 Olson Lake Trail North (CSAH-13) is located on the western
shore of Olson Lake in Lake Elmo. The attached location map (Attachment #3)
details the location of the property'.
Applicable Section 51.002 Adoption of County Subsurface Sewage Treatment System
Codes: Ordinance
Chapter 4 of the Washington County Development Code entitled Subsurface
Sewage Treatment Systems Regulations, as amended is hereby adopted by
reference in its entirety as if herein printed in full.
Washington County Development Code
Chapter 4 — Subsurface Sewage Treatment System Regulations
18.5 Holding Tanks
(\) Holding tanks may bcconsidered for installation onpreviously
developed sites. aaatemporary method for periods oFup<o|2months,
during which time measures are taken 10 provide municipal sewer
service or the installation of an approved system an provided in this
Chapter.
Section li4.109 Variances.
(A-]) \/uhnncsx. Identifies proceduresund requirements for the processing and
review of variance appliCmlion. P|eooc note that this section was recently
updated by the City to comply with revisions to Minnesota State Statutes.
Findings & General Site Overview
Site Data: Lot Size.- 0.56ucrns
Existing Use: Sin�|cFan�i|yDetached U�*cUing
Existim, Zoning: 6S—Rural Single Family
Application Review:
As outlined in the narrative, the applicant is seeking to build a new single family honne
*urum,cc
a147l0Olson Lake T:oi|North. Per the requirements ofWashington County, the
J0er/cw': '
permitting authority o[xubour[acc xev/ugc trcatnmco<syxtcnnx. all systems must be
inspected at time of real estate transactions and construction of new homes. The
applicants have consulted with Pctc{]unzd` Washington County Environmental
Specialist. and have determined that the septic systern on the property is non-
compliant per Washington [ount\,, regulations. Given the non-curnp|inntstatus ofthe
existing septic mystenn`dho applicants must design and iootu|| u compliant system
before mbuilding permit isissued toconstruct anew home onthe property.
It should be noted that Thomas Brink and Mary Florence Brink previously applied for
and were granted a variance related to an encroachment of a covered porch into the
required setback from the Ordinary Hioh VVotcr(OHW) Mark per the Cih/'o Shorc|und
Ordinance. The variance was aranted at the City Council meeting on lu|y 2. 2013
dhrnu,ghResolution 2U(]'O5O. Thrnu(Tbthcrcvievvo[ihisvarioncc-tbc P|uuoino
Commission and Council reviewed the applicant's plans for the property. As the
applicants have progressed in making plans for constructing u new home, the septic
syolroo issue was raised and analyzed. After meeting with Staff and Washington
County. aswell usconsulting useptic designer. the applicant's chose tnmove ahead
with avariance \on|\ovvseptic holding tanks for aperiod longer than \2months, The
applicant selected this option Siven that their property was recently included in the
area �uidcd fhrsonitury scvvcrper the Olson Lake Trail SnvwcrPr Project.
ingthe Olson Lake 8cvvcr Project. the Cii�o[Lake Ehnoen[cred into eJoint
Powers A-rcenncutwith the [dvnfOakdale onMay 7,20l](Resolution Z0|]-O34)Ln
complete two phases ofsanitary sewer improvements 0amultiple properties along
—
Olson Lake Trail. The project was initiated by petition from two Oakdale residents on
the western side nfOlson Lake Trail. When presented the opportunityhncollaborate
mnosewer projJect, the City oFLake Elmo surveyed udiuccnkLake Elmo residents and
found support for the sewer project. In order to move forward with the sewer project,
the City ofLake Elmo had toucncnd the Wastewater Facilities chapter o[the City`o
Comprehensive Plan <oreflect the properties onOlson Lake Trail that would hn
guided for sanitary sewer service. The Planning Commission reviewed tills
Comprehensive Plan Amendment on April 221, 201 3). and the City Council approved
the amendment oil May 7, 2013 (Resolution Z0\l-0]7)' The properties that are now
guided for sanitary sewer inthe [ity`y Cnonprobenoi9c Plan are found in Attachment
#X}{. The property owned hythe applicants islocated inPhase ||of the Olson Lake
Scvvcr Project. The City anticipates that Phase l\ of the pnlcci will be completed
when VVaohinutonCouoLyreconstructs Olson Lake Trail (CS/\R l]). Per the
County`s2O|] Capital Improvement Plan (Attachment #}{}i),Olson Lake Trail is
scheduled to be reconstructed in 2016. Given that Phase \ of the project has now been
authorized by both cities. and the reconstruction of Olson LokoTroi| is likely to move
ahead in 2016. these csiah|iabcd policies provide gn:o1cr explanation and reasoning for
the variance request.
Naiwmoc
Aliapplicant nnua{ also establish and demonstrate compliance with the variance
--ph---isz -
criteria � forth in Lake o City [ode Section 154.109 hc[bn: on exception or
modification to City Code requirements can be (-�,ranied. These criteria are listed
Practical Difficulties, /\ variance 1nthe provision o[this chapter may be granted
by the Board of Adjustment upon the application by the owner of the affected
property *1cnc the strict co{orocnncnd of this chapter would cause pnacduu|
difficulties because of circucnatuncco unique to the individuo| property under
consideration and then only when it is demonstrated that such actions will be in
keeping with the spirit and intent of tbis chapter. Definition of practical
difficulties - "'Practical diOlcu|dcn^ as used in connection with the "ranting of
variance. nnnonx that the property owner proposes to use the property in n
reasonable manner not permitted by an official control.
2Unique Circumstances. The plight of the landowner is due to circumstances
unique tothe property not created by the landowner.
]. Character wflocality. The proposed variance will not alter the essential character
ofthe locality in which the property in question is located.
4. Adjacent properties and traffic. The proposed variance will not impair an
adequate supply of light and air to property adjacent to the property in question or
substantially increase the congestion of the public streets or substantially dinniniah
o[impair property values within the nci�hhorbood.
Given the information that has been suhnoi1hcd by the applicant and pending further
review by the Planning Commission. Stuff would offer the [*||ovving suggested
findings spec Fe to the variance that have been requested by the applicant:
1. Stafflinds ihat the proposed use of a septic holding tank .system for a period
longer than 1 2 months in this case represents a reasonable use of the property.
Given that the applicant's property is now guided 7`61- sandal?, sewer
connection, and the project is likely to occur in the future, it makes more
financial sense,for the property owner install a holding tank system as opposed
to a brand new trench or mound SySle111. Staff determines that this criterion is
met.
The inclusion of the subject property in Phase H of the Olson Lake Trail Sewer
Project is a unique circumstance to the property not created by the land
owner, Staff determines that this criterion is met.
3. SW/finds that the installation of a holding tank system will not alter the
essential character of the neighborhood. The applicant has noted that
allowing for the installation of a holding tank system would save a number of
trees on the property that would otherwise have to be removed if a different
type of septic system was installed. Staff determines that this criterion is met.
4. The proposed variance will not impair an adequate supply of light and air to
property adjacent to the property in question or substantially increase the
congestion of the public streets or substantially diminish or impair properly
values within the neighborhood Staff determines that this criterion is met.
Conclusions: Staff finds that the applicants have met the 4 necessary criteria for a variance and
demonstrated that the desire to install a holding tank system until sanitary sewer is
available is a reasonable use of the property not permitted by an official control. Staff
has also confirmed that the inclusion of the subject property in the area to be served by
sanitary sewer is a unique circumstance not caused by the landowner.
Conclusion:
In order to grant the proposed variance. Staff recommends that the applicant enter into
an Agreement with the City to connect to Municipal Sanitary Service within 6 months
of service being available. The proposed variance is predicated upon the future
connection to sanitary sewer. For that reason, the applicants should enter into an
agreement with the City to ensure their participation with the Sewer Project and
connection into the sanitary sewer system. This Agreement is to ensure that a holding
tank system that is temporary in function does not become a permanent solution for
the property.
Mary Florence Brink and Thomas Brink. 1941 Millbank Street Southeast, Grand
Rapids, MI, have submitted a request for a variance to allow for the installation of a
septic holding tank system at 4719 Olson Lake Trail North for a period longer than 12
months. The holding tank system will serve a new single family home as a temporary
system until sanitary sewer is available.
Staff Rec: Staff is recommending that the Planning Commission recommend approval of the
variance request by Thomas Brink and Mary Florence Brink to install holding tanks at
4719 Olson Lake Trail that will replace an existing non -compliant subsurface sewage
treatment on its site. provided the following conditions are met:
1. The applicant shall to enter into an Agreement with the City to connect to
Municipal Sanitary Sewer within 6 months of service being available_ and
waiving their right to appeal their assessment for the extension of Municipal
Sanitary Sewer.
2. The applicant should be required to submit copies of all septic tank pumping
records to the City on a quarterly basis.
Approval Staff is recommending that the Planning Commission recommend approval of the
Motion proposed variance through the followins., motion:
Template:
"Move to recommend approval of the Variance request for the installation of septic
holding tanks for a time period longer than 12 months with the conditions outlined
in the Staff Report."
cc: Mary Florence Brink and Thomas Brink
City of Lake Eirno
DEVELOPMENT APPLiCATION FORM
01onipreileusive. Plan Amendment
ZOn
Text kmendinerg
Variance (Sc beicw.v,i
i Minor Subdivision
Lot Line Adjustment
Flood Plain C,U.P, LI Residential Subdivision
Conditional Use,. _Permit Sketch/Concept Plan
Conditional Use Permit (C.C,P.) Li Sire & BufkiinE Han Reviciw
,t4e;
APPLICANT: .; (."?.
(Name)! (Mailing Address)
TELEPHONES: I "172 iV; f
;maize)
(Horne)
FEE CANNER: .
(Name) (rviailino Address)
TELEPHONES:
(home) (Work) (Mobile)
ee
Residential Subdivision
Preliminary/Final Plat
0 01 — I I) lots
0 11 -- 20 1-ots
0 21 Lols or More
iii Excavating, & Grading Fenn
,
pxppea!
PROPERTY LOCATION (Acidress and Complete (Long) Legal D s ription):
"7 6.! (/`5(,1
(Zip
f•F'fs,0 't3.4/
- .
/11"[.` ./•/!/)..,St
AILED REASON FOR REQUEST: :` 1
%./
4; 4f12"- // /27 //e.:"/) ,12,/7c;'(,(
•
(Zip
'VARIANCE REQUESTS: As outlined in Section 301.060 C. of the Lake Elmo ivhinicipal Code, the Applicant must
demonstrate a hardship before, a variance can be granted. The hardship related to this application is as aglow's:
in signing this application. I hereby acitnowle.dge, that 1 have read and fully understand the applicable nrcvvisions of the
Zoning and Subdivision Ordinances and current administrative procedures. I further acknowledve the Fee explanatiou
as
outiined in the application procedures and hereby aaree.tosav all statements received from the -City neraininO to
licati On
;
r,F.td re oi Appilcanl S;gnaiLre ol'Appilnt
1011:2003 City of Lalza Elmc • 3800 l_nven)c Ay:1mA: ?4,-)rtlt • 1...r4ia.-..Eirrio • 55042 • 55 i-777.5.5 I 5 • Fa% 135 t-77?-•-•).6 5
Variance Request
4719 Olson Lake Trail N., Lake Elmo. MN 55042
u) Property owners are Thomas VV.Brink and Mary Florence Brink
Ownership of the property was recently transferrej from the trust of Robert F. Coles (deceased
4/15111 ) and the trust of Catherine E. Coles to the current owners. and re(,istered with
\Yashin2ionCounty nnMay 3O.Z0|3.
b)Legal description. SECT8TVVP29RG21PTGOVLOT2LY|NGELYOFOL8ONL8KERO&
LYING WITHIN FOLLDEGCBDRYSECT 8TVVP29RG21PTGOYLOT 2LYING ELYOF0LSONLAKE RD&
LYING WITHIN FOLL DESC BDRY The propertv consists of 3 parcels that have been combined into
one lot, O.5| acres nr22,2l6 squureft in size. For the fi/U legal description see Exhibit in
previously submitted documents.
P|D:0D.OZ9.2l.l4.0U6O
Existin2 use is for a residential home. Property is zoned R- I residential.
c)8 variance is sought for the use ofotemporary holding tank for more than l2months. This is
in reference k/the VVaobina1nn County Development Code. Chapter Four, Subsurface Scv/ogc
Treatment Syoteon KcLyu|otiouo` Section 18.5' sub -section |. it reads as follows.
18.5 H0/o0,�,,, Tanks
(/)/fo/d/nr/o/rkamay bcxoav/de/'ud./6r/nxto8o//n/,on/v/'or/o//sll'dovu/o//cds/tex, uxu
/cnyx/nzr'r/ne/6od.fb/'/xo/oo\of /o 12o,on(hs, during which thnxmcuxo/nxuru/u6en/o
p/nr/(len/o/,ic/nu/xcwcrservice orthe /nx/o/6o6nno/ono/ilxnvwdx?,s/c/ncis prnviued/nthis
d)The variance is requested because PcleGmnzcL \AlashinoonCouniy Public Health &
Environment. believes the existing septic system is non-cornpliant, based on the infon-nation I
provided hinnabout the ugrc.location. and type o[system onthe site. Asewer joc1isplanned
for the honocs u\ono the road. Phase One, which falls'-) homes short ofour property, is to be
completed in 201 33. We requested that our property be included in Phase One of the sewer
proJect. but it in our undera[anding that the depth of the sewer pipe as it reaches ourproperty
v/nu|d require tearing up the road. Phase Two is scheduled {orconnp|ciion in conjunction with a
TVunhin-tun Cnuntyroad resurfacing p 'cctsomctinnebr\vvncn2O14ond20|6. Therefore. we
are requesting the use oynhn|dino tank until osewer hookup ixavailable, inlieu ofins1aUin-un
entirely new septic system/drainfield. The variance is needed because code allows a holding tank
to he used for up to 12 months. We v/ou|d need to use the tank und| the sewer hookup is
e) | have discussed the code rcquincoionsandoptionnfnrdea ing with unon-compliant septic
systcnn with both Nick Johnson and Ky|cK|att in the Lake Elmo city planning o{fice.and with
Pete Genzd in the 'Kushingtun County Department Of Public Hcu|tb and Environment. A
temporary holding tank ucenns in be our best option. It could be placed near the exixtinli liquid
and solids tanks. ixthe least durnaoin-tnthe trees onthe property, and Could hcconverted for
use usopunupin- tank when the hookup to the sewer is made. Alternatively. we might be able to
use one oFihe existing liquids orsolids tanks usthe holding tank, Wrwould install opumping
tank during construction. but not book it up until the sewer connection is available. We are
flDenial o[the variance Would cause us\nincur the cost o[nnexpensive new septicsystem that
,,vould be used for only, a short tirne and then abandoned when the neW sewer is installed. It could
also result in the delay of construction of the new house until the completion of Phase Two of'the
sewer project. and delay ofour return tn the Community from out ofstate.
�) 0ccouucof�bc small |o1nizcund setback constraints. location available on the site fbr
a ncvvdrainfic|d would be to the north of the house. and v/uu|d result in tile destruction of
multiple trees un the property. This would be an unnecessary loss nfboth natural habitat we are
ir�in�)o preserve and of the valuable natural screen the trees provide between our house and the
h) A variance for a holding tank Would have substantially less impact on the neiOhborhood than
the installation of new d,uiofic|d for the septic system. & holding tank is uodurgnnund' not
visible tnthe surrounding community, and it would be placed in m location that did not require
the destruction o[the wooded portion of the lot. Vwould not alter the current use ornature nfthe
ktorr)
07:1
ne
c'st '1112,
Zierk,.„. Soil Testh
2707: Flimwood Ciici
i. MN 550(12
lvli"C A C,..•ctification ;'--(111(-))4
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dcfi, rhttc:
Acic.iress: .23(1() `.•;uitc 2t)0..
1..ocation: 'Foth Britti. pp'. -171') Olson 1..11.e Trttil N. 1 aL
[esi siakd out ant rondHT to keep construction trtilTic
int should sultrnitted to thc propel •titttliorttY 1 datTiovtil.
STANDARD SYSTEM DESiGN
INDEVIDEAL SEWACJE TREATMENT SYSTEM
WASHINGION COUNTY I lEAETYL ENIVIRONMEN 1 & LAND M ANAGEMENT
1-1,,To0 N. L: STREIT. tiOX :11S0.3., STILLWATER. fvl N 5,7-)082_3s0;
651/-130-070S OR 65 rzt.:30-6656 FAN 651
Ovtner'tt Name Toni
Joh SIR' Adciro.t;t:t 471') o 1c Traii Laic [Amu, :11N., 5.5042
Cit or 'I ovtinthiliCit,t. or I
Ls. (:)1 11IPIWFIL Sin2re jiiiii -rctajential
1.)esi,11 Flop It:;th' :,i'00 144ii.1 Land :.alopt: 16.-trucrit
li.etroircii Tanit. SizcY 1500 Callow, and Croliont,
Tvi le of System isrundarLi.. at gra;le or It:i.11 I loidiny ianit
!tt;ysiem Size: :st.t.nrark: Icci Laical I•'..t.tN Trench NA:iLith
1)cpth or rod,. bricv,. pipc: Dupdi of I:ock Airovc Pip,% 2
Ail I Hinton Depiii oi-i reach N.1/...iiiitini Liciiiii (it-hi:Hell
.Frorri lexLiiii,.: (iradt: Indieshile 1t,stit,lillt,t t:iVatitt 11[CAICtt
ReCutilnictlIdecl t's:111111,t.."1 Or Ilenchet, Rcc(nninen(led I...en:..:ah of Tri-tnehe
Trench Spacing ivicasurc(i Cillit:1 JO Cell:t.'l li'0.
Special Condition', Ii1i,,,,Lt..4n it,tt -rot- 0 1-t.!IlipUl'att\ 1101d tit Ittliii.. Cil:' St:`,14.:1' iS i)611.,..,t run iiii td. tint,
properi \ in the ilea: itaure. I iol,lint4 tan!. ili iie inted in a liti to punip to II ov ,t,....i.t.cr line in the linure.
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'A/ELL •
FRONT YAR SETBAL-F,.
NEW
DRIVE
ON -LAKE _TRAIL_
PROPOSED SITE PLAN
1" = 20
A New Stogie Fently Horne rpr
Tom and Mary Florence Brink
4119 Olson 1,11,4, T., Norms i,aqe Elul, MN
John ,!:!,..ver
AmoHN$
5"1:, 21,1479
ph,410,avuloonte, cram
C4.
141.11,44.1, MN
OLSON
LAKE
Location Map: 4719 Olson
I ill i .11 1
K 1-] ELM()
Data Scource: Washington County, MN
6-17-2013
4719 Olson lake Trail North
r."
• • Municipal Boundary
1._...--1
;
ake Trail North
0 200 400 800 Feet
I
1"=400'
ewe ervice rea - Tri Lakes
Lake Elmo Comprehensive Plan Update
'1'1 11 , GI I-l' (,71
LAKE ELMO
Map Date:
April 22, 2013
HILL'
50TH ST N
0 125250 500 750 1,000
..umboarammo Feet
AY TRL N
WINDBREAK TRL N
DEER POND TRL N
Future Public
Sewer Service Area
ENGINEERING, inc.
����������[�UM�
'°'�"°'��'^�"'~��~�'°'
ca,aoeheren, P.E.
Jack Griffin, �E.
nyanStempski' P.E.
Chad |sakson.P.[.
Date: August 20, 2013
651.300.4261
651.300.4204
651.300.4267
651.300.4283
To: Nick Johnson, City Planner Re: City ofLake Elmo
4719 Olson Lake Trail N.
From: Jack Griffin, P.E,City Engineer Septic System Variance Request
Applicant is requesting a variance to allow for installation of septic holding tank system for a period
longer than 12nnonths.
Review Comments: Engineering has reviewed this variance request and has the following comments:
l. The property at 4719 Olson Lake Trail North is part of the Phase 2 Olson Lake Trail Sanitary Sewer
Extension Project. Therefore, this home will be allowed to connect tothe Oakdale Sanitary Sewer
System when the Phase Iproject isconstructed.
2. If the variance is granted, the applicant should be required to install a temporary system as
approved by Washington County. The system capacity should be oversized to minimize pumping
intervals to provide more operational flexibility.
3 The applicant should be prepared to operate the system for at least S years in the event the
Phase Zproject isdelayed for any reason.
4. Consideration should be given to allocating and reserving sufficient space to a||Vvv for the
construction of a drain field in the event the Phase 2 project is terminated for any reason.
5. The applicant should be required to connect to the sanitary sewer system within 6 months of the
system being made operational for this property.
PAGE 1ofl
August 21, 2013
Nick Johnson
City Planner
City of Lake Elmo
3800 Laverne Ave N
Lake Elmo, MN 55042
Department of Public
Health and Environment
Lowell Johnson
Director
Sue Hedlund
Deputy Director
RE: Variance Request, 4719 Olson Lake Trail, Holding Tank (Brink Residence)
The proposal to install a holding tank on this property on a temporary basis on this property has been
reviewed. As municipal sewer service will be provided within a few years, this Department supports
approval of a variance to Section 18.5 (1) of the Washington County SSTS ordinance.
The applicants have been made aware of the costly nature of maintaining a holding tank for more
than a year.
The location of the proposed 1500 gallon tank meets all setback requirements and ideally could be
reused as a lift station for the future connection to municipal service if that was necessary.
Holding tanks are subject to several requirements in the SSTS ordinance. I refer specifically to
Sections 18.5 subparts 5 through 10 (attached), which could be incorporated as conditions of the
variance or certainly as requirements of the installation permit.
A requirement that the dwelling be connected to municipal service within 30 days or other reasonable
time following completion of the sewer project is recommended as is a time limit on the variance
itself. If the sewer project does not proceed within a reasonable time, the applicants must provide an
on -site sewage treatment solution for the proposed dwelling or forfeit its habitability.
If you have any questions call me at (651)430-6676.
Senior Environmental Specialist
Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity / Affirmative Action
18.5 Holding Tanks
(1)
(7)
Holding tanks may be considered for installation on'previously developed sites, as a temporary
method for periods of up to 12 months, during which time measures are taken to provide municipal
sewer service or the installation of an approved system as provided in this Chapter.
(2) Holding tanks may be considered on a permanent basis for non-residential, low water use
establishments with a sewage flow of 150 gallons per day or less, subject to approval by the
Department or local unit of government.
Holding tanks must be used for floor drains for vehicle parking areas and existing facilities
potentially generating hazardous waste.
(4) To qualify as a holding tank, the system must:
(A) Meet or exceed applicable requirements of Section 13,
(B) Meet or exceed the applicable requirements of Section 16.2.
(C) Meet or exceed the requirements of Section 16.3 (2).
(D) Meet the requirements of Section 18.5 (2) to Section 18.5 (10),
(5) All tanks used as holding tanks must be tested once placed at the final location for watertightness as
specified in Minnesota Rules, Chapter 7080.20102.
(6) A cleanout pipe of at least six inches in diameter must extend to the ground surface and be provided
with seals to prevent odor emissions and exclude insects and vermin. A maintenance hole of at
least 20 inches in least dimension must extend through the cover to a point within 12 inches, but no
closer than six inches, below finished grade. If the maintenance hole is covered with less than six
inches of soil, the cover must be secured according the Section 13.13.
For a dwelling, the minimum size is 1,000 gallons or 400 gallons times the number of bedrooms,
whichever is greater. For other establishments, the minimum capacity shall be at least five times
the design flow. Tank sizing for floodplain areas must be calculated according to Section 18.3 (10).
(8) Holding tanks must be located in an area readily accessible to the pump truck under all weather
conditions and where accidental spillage during pumping will not create a nuisance and must meet
the setback requirements of Table V.
(9)
Holding tanks must have an alarm device to minimize the chance of accidental sewage overflow
unless regularly scheduled pumping is used. An alarm device shall identify when the holding tank
is at 75 percent capacity.
(10) A contract for disposal and treatment of the septage shall be maintained by the owner with a
licensed
'|� �
� �� �~ ����� /(� �
^'|
Draft Planning Commission Minutes, D-26_]B
Excerpt from Public Hearing Item 4a
Public Hearing: Variance — 4719 Olson Lake Trail N
Johnson began his presentation by explaining that a variance application was received from Mary &
Thomas Brink tuinstall aseptic holding tank system for aperiod longer than 1Zmonths, This site is
expected toconnect toMunicipal Sanitary service aspart ofPhase Ucf the Olson Lake Trail sewer
project which will take place in2Ol6. Staff found that the 4variance criteria are met for approving the
variance.
Haggard asked if there was enough space available on the lot for a future drainfield should Phase 11 of
the sewer project not move forward. Johnson stated there was enough space ifneed be. Haggard also
asked what would happen if they didn't hook up within 6 months of the sewer going in. Zu|e8erstated
that Washington County is responsible for enforcement. She also asked if there was any environmental
concern, Johnson stated it is not an environmental concern, but it is a financial burden to frequently
pump these tanks.
Kreimer asked if there was arequirement toremove the holding tanks. Johnson stated that itwould be
required under the County guidelines.
Public hearing opened at7:16pm.
Mary Florence Brink, 4719 Olson Lake Trail, spoke about the existing system that is located on she. She
noted that the holding tank will be utilized as part of the connection to municipal sanitary sewer.
The City received from Gary Mulcahy, 4710 Olson Lake Trail N., stating his support for the Variance,
An email to Staff from Mr, Gary Fields was received and distributed to the Planning Commission. He
noted that lie understands the reason fortheVariance request.
Public hearing closed at 7:18pm.
M/S/P:Doochner/Laraon'move torecommend approval ofthe variance request for the installation cf
septic holding tanks at 4719 Olson Lake Trail North for a time period longer than 12 months, but not to
exceed 5years, with the conditions outlined inthe Staff Report: Vote: 7-[\Motion Carried
Kneimerasked if itwas appropriate toplace atime restriction ontheVahanoetoenuure1hat1hehoNing
tank system does not become the permanent solution for this property. Hesuggested admeframeofS
years where the variance would bevalid.
M/S/P: Kreimer/Haggard, move to amend the motion to add a condition that the variance should not
T1 IL
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
Variance — 3712 Layton Avenue North
Nick Johnson, City Planner
Dean Zuleger, City Administrator
Planning Commission
Kyle Klatt, Planning Director
Mike Bouthilet, Public Works Superintendent
MnDOT
SUGGESTED ORDER OF BUSINESS:
9/03/2013
- Introduction of Item.. ........ ..... ...... ..... ......... ........ ......Staff
- Report/Presentation .............. ......... .................. ......... ..................................Staff
Questions from Council to ............. ......... ..... ...... .....Mayor Facilitates
Public Input, if Appropriate........................... ..... ...... ..... ..Mayor Facilitates
Call for Motion ...... . ................. . ..... ..... ............ ......... ...... __Mayor & City Council
Discussion__ .......... ......... ........ ......... .........................................Mayor & City Council
Action on Motion ....... .............................................. ..... ............... ........ ....... ....Mayor Facilitates
SUMMARY AND ACTION REOUESTED:
The City Council is asked to consider a Variance submitted by Elmo Inn Enterprises, Inc. to allow for the
construction of a ground sign at 3712 Layton Ave. N. that exceeds the maximum height and area allowed
under the City's Sign Ordinance. The applicants intend to erect a new ground sign to advertise the Lake
Elmo Inn Event Center. The Planning Conunission held a Public Hearing on August 26, 20 13, al which
time only the applicants spoke to answer questions raised by the Planning Commission. The Planning
Commission recommended the Variance for approval with the condition that the sign be consistent with
the Lake Elmo Branding and Therning Study produced by Damon Farber and Associates. As part of the
Consent Agenda, no formal motion is needed. If the Council wishes to further discuss the topic, they
can remove this item from the Consent Agenda and approve the variance by taking the following action
or amending as necessary:
"Move to approve Resolution No. 2013-67, approving the Variance requested at 3712 Layton Avenue
North to allow for the construction of a ground sign that exceeds the maximum height and area
allowed under the City's Sign Ordinance."
BACKGROUND AND STAFF REPORT:
The City of Lake Elmo received an application for a Variance from Elmo Inn Enterprises, Inc. The
Variance would allow the construction of a ground sign that would exceed the maximum height allowed
by 3 feet and the maximum area allowed by approximately 18 square feet. Per the City's Sign Ordinance,
the height and area allowed for ground signs are determined by the number of travel lanes and travel
speeds on the adjacent roadway. Under the ordinance, the maximum height and area allowed would be 10
feet and 50 square feet respectively. The applicant is proposing to erect a sign that is 13 feet in height and
approximately 68 square feet in area. The main reason behind the request is that due to a lack of an
1
adequate area to store snow that accumulates next to Trunk Highway 5 (TH-5), the visibility of the lower
portions of the sign is reduced, The applicants have stated that the accumulation of SHOW banks along this
property represent a unique circumstance that calls for a sign of increase height. In addition, the
applicants have argued that due to the other circumstances along TH-5, such as travel speeds, and the
need to keep the commercial message visible and not distorted, greater sign areas is required for effective
visibility. The applicant's narrative can be found in Attachment #3.
In order to approve a variance under the new State Statute, the applicant must demonstrate compliance
with 4 required findings:
1. Practical Difficulties
2. Unique Circumstances
3. Character of the Locality
4. Adjacent Properties and Traffic
Staff reviewed the application and determined that the variance request met the 4 required findings.
Additional detail about this review can be found in the Staff Report to the Planning Commission,
Attachment #2.
The Planning Commission reviewed the proposed Variance at the meeting on 8/26/13. As pan of the
review, the Planning Commission recommended approval of the variance with a vote of 6-1, with
Williams voting no. Commissioner Williams stated that he was comfortable with the variance to allow
greater height for the sign, but not greater area. In addition to recommending the Variance for approval,
the Planning Commission added a condition that the proposed ground sign be consistent with the Lake
Elmo Branding and Theming Study. Staff has reviewed the proposed sign and found it to be consistent
with the work completed by Damon Farber and Associates. Further detail regarding the discussion by the
Planning Commission can be found in Attachment #6.
Finally, in order to verify the accumulation of snow banks during an average winter, Staff consulted with
the Public Works Superintendent, Mike Bouthilet, who is familiar with the average accumulation along
TH-5. He noted that during periods of heavy accumulation. snow banks can exceed 6 feet in height. The
review letter from the Public Works superintendent can be found in Attactunent #5. It should also be
noted that representatives from the Minnesota Department of Transportation contacted Staff by telephone
to report no concern about the proposed Variance.
RECOMMENDATION:
The Planning Commission recommends the City Council approve the Variance by taking the following
action:
"Move to approve Resolution No. 2013-67, approving the Variance requested at 3712 Layton Avenue
North to allow for the construction of a ground sign that exceeds the maximum height and area
allowed under the City's Sign Ordinance."
ATTACHMENT(S):
1. Resolution No. 2013-67
2. Staff Report to the Planning Commission, 8-26-13
3. Variance Application wiNarrative
4. Location Map
5. Photos from Site Visit
6. Review Letter from Public Works Superintendent
7. Excerpt from Draft Planning, Commission Minutes, 8-26-13
2
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-67
A RESOLUTION APPROHNG A VARIANCE TO ALLOW THE CONSTRUCTION OF A
GROUND SIGN AT 3712 LAYTON AVENUE NORTH THAT EXCEEDS THE
MAXIMUM HEIGHT BY THREE FEET AND MAXIMUM AREA BY APPROXIMATELY
18 SOS FEET ALLOWED UNDER THE CITY'S SIGNAGE REGULATIONS
VVHEREAS, the City of Lake Elmo is a municipal corporation organized and
existing under the laws of the State of Minnesota; and
WHEREAS, Elmo Inn Enterprises, Inc., P.O. Box 182, Lake Elmo, Minnesota,
(the "Applicant") has submitted an application to the City of Lake 'Elmo (the "City") for a
Variance to allow for the construction of a ground sign that exceeds the maximum height
and area permitted under the City's Sign Ordinance; and
WHEREAS, notice has been published, mailed and posted pursuant to the Lake
Elmo Zoning Ordinance, Section 154.109; and
WHEREAS, the Lake Elmo Planning Commission held a Public Hearing on said
matter on August 26, 2013; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation to the City Council as part of a Staff Memorandum dated September 3,
2013; and
WHEREAS, the City Council considered said matter at its September 3, 2013
meeting.
NOW, THEREFORE, based on the testimony elicited and information received,
the City Council makes the following:
FINDINGS
1) That the procedures for obtaining said Variance are found in the Lake Elmo
Zoning, Ordinance. Section 154.109.
2) That all the submission requirements of said Section 154.109 have been met by
the Applicant.
That the proposed variance is to allow for the construction of a ground sign at
3712 Layton Avenue North that exceeds the maximum height by 3 feet and
maximum area by approximately 18 square feet allowed under the City's Sign
Ordinance.
4) That the Variance will be located on property legally described as follows:
Resolution No. 2013-67
LOTS 11-12-13-14 & 15 BLOCK 2 BUSCH'S 1ST TO CLOVERDALE ELMO
LAKE ELMO CITY SUBDIVISIONNAME BUSCH'S 1ST ADD TO
CLOVERDALE ELMO LOT 11 BLOCK 2 SUBDIVISIONCD 37105. More
commonly known as 3712 Layton Avenue North.
5) That the strict enforcement of Zoning Ordinance would cause practical difficulties
and that the property owner proposes to use the property in a reasonable manner
not permitted by an official control. Specific findings: That the proposed use is
reasonable due to the accumulation of large snow banks along TH-5 during the
winter that reduce the visibility of the proposed signage.
6) That the plight of the landowner is due to circumstances unique to the property
not created by the landowner. Specific findings: That the grade of the ditch
along TH-5 adjacent to the applicant's proper)), does not allow fOr adequate
snow storage, causing the accumulation of large snow banks and reduced
7) That the proposed variance will not alter the essential character of the locality in
which the property in question is located. Specific findings: The construction of
the proposed ground sign will not alter the essential character of the locality.
8) That the proposed variance will not impair an adequate supply °flight and air to
property adjacent to the property in question or substantially increase the
congestion of the public streets or substantially diminish or impair property values
within the neighborhood. Specific findings: The allowance of the proposed
ground sign wili not impair the supply of light and air to adjacentproperties, or
increase the congestion of public streets, or diminish or impair property values
within the neighborhood.
CONCLUSIONS AND DECISION
Based on the foregoing, the Applicant's application for a Variance is granted.
Passed and duly adopted this 3I'd day of September, 2013 by the City Council of the City
of Lake Elmo. Minnesota.
Michael Pearson, Mayor
ATTEST:
Adam Bell, City Clerk
Resolution No. 2013-67
TIIICITY (}1'
City of Lake Elmo Planning Department
Variance Request
To: Planning Commission
From: Nick M. Johnson, City Planner
Mewing Date: 08/26/2013
Applicant: Elmo Inn Enterprises, Inc.
Owner: Elmo Inn Enterprises, Inc.
Location: 3712 Layton Avenue North
Zoning: GB — General Business
Introductory Information
Application The City of Lake Elmo has received an application from Elmo Inn Enterprises, Inc.,
Surnmag: P.O. Box 182. Lake Elmo. Minnesota, for a variance to allow for a ground sign that
would exceed the height and area allowance as permitted under the City's Sign
Ordinance. The new ground sign would advertise the Lake Elmo lnn Event Center.
The applicant has provided a written statement to the City indicating the reason for the
request. In addition. the applicant narrative addresses how the proposed variance
meets the 4 required findings to grant a variance.
Property
The property at 3712 Layton Avenue North is located on the southwest comer of
Information:
Layton Ave. and Stillwater Blvd. (TH-5) in Lake Elmo. The attached location map
(Attachment #3) shows the location of the property.
Applicable Section 154.212 Sign Regulations
codes: Table 5-3 Ground Signs
Table 5-3 describes the zoning districts in which ground signs may be displayed, and
the maximum height and area of the signs, as determined by the speed limit on the
adjacent roadway. For tround signs on zoning lots with more than one street frontage,
use the miles per hour on the street with the faster speed limit to determine the
maximum height and area allowed.
Ground Signs
A'' LDR' DP,
RE, RS' RRa' BP, [. {I' G8,
Zoning District
No. of '
Tota| Speed �
Traffic Limit � MaxMeight/
Lanes (MPH) Area (Sq. Ft.)
MaxHeight/
1'3 0'34 6'/32
4'5
]5-44
*o+
O']4
]5'44
45+
6'/]2
h'/3Z
6'/]Z
6'/}Z
6'/3Z
MamHeight/
Area (Sq. Ft.)
-
1O'/]Z
10'/50
1U'/7Z
1O'/40
10'/64
1Z'/80
(/\-}) Variances. Identifies procedures and requirements for the proccanin, and
review o[a variance application. Please note that this section was ,ccomUv
updated hythe City [mcomply with revisions toMinnesota State Statutes.
Findings
Site Data. lo/ Size.- 1.2 acres
Exjxi.i Use: Catering/Event Center
Exisling Zoning: GB—Geooa| Business
'/&n//fi/n//onNumber (PI9): 13.029.21.24.0025
Application Review:
As outlined inthe applicant's narrative. the applicant isseeking to install uground
varmmcc
miuuut 37|2Luyk)nAvenue North that exceeds the hciLyb1sand area allowed under
Review'
. ` City Code. Perthe rcquirerneulso[the [ity`sSign (}rdmancc(8154.2\I)'ground
»il—ins in 35-44 mile -per -hour zones with 1-3 iro0ic |unco are not ei|*vvcd to exceed 10
/ec1 in height and 50square feet io sign area. The applicant isproposing io inxta|l a
si-n that is l3 K:ot in height and approximately GQ square Occ< in area. In
In discussing the proposed aign in the context of the City`n Sign Ordinance with City
Staff, the applicants noted the following concerns:
� Snow S1ormec:The applicants have noted that there ionoditch toallow for
snow storage a\on(I Trunk Highway 5 (T|1-5) in front o[their property. Over
the course of the winter. snow banks are consistentiv created due to plowinlo.
drifts. and ovoraccunnu\stion. While other properties along TH'5 do have
ditches Uraccount for snow storage, the su6icctproperty does not. The
applicants have noted that nsign that ioonly }0|'ec(Ili height would hr
obscured during the portions of the winter when the snow banks cause a visual
• T,uvc\ Speeds: Tile applicants also noted that the avcrmgetmmc| speeds o|nn8
TH'5 are consistently higher than the posted speed |inniL The posted speed
limit onTH-5u|onc, the downtown stretch o[Lake Elmo is4Onnph. TbcCit)''o
Siun Ordinance accounts for si-n area and heiolit of oround si,,ns based upon
speed limits. This method is used to site the appropriate amount nfoi�-,nmue
per the context and character 0[the roadway. However. the applicant's have
stated that the travel speeds and character nFthe roadway do not match the
posted sign limit. They noted that if the posted speed iinui1 was 45mph, v/bicb
they believe is closer to the actual average travel speeds. the allowed sion area
would bc72square feet. They stated that under a45nnphroadway. the area of
the proposed sign Would be allowed Linder the Cii}'`sordinance.
• Other Considerations: The applicants also noted other difficulties related to tile
character ofthe TR'5corridor. These difficulties include pnvve,/ic|cphono
poles/lines along the road and the wide right-of-way (rural ocolinn as opposed
10urban scc(ion). The applicants stated that these other conditions o[TH 5
make it difficult for passing vehicles to see pertinent si-nage and encourage
higher travel speeds due iothe rural character u[thcroad.
After coxou|tin,- with Staff and discunsio'-' thr various concerns related to TH-5 and
the specific property u<37|2 Layton Ave. North, the applicants Submitted u Variance
application to allow for additional sign height and area than would currently be
o||ovved by the Sign Ordinance.
l<ei-,ordinathe circumstance oflimited snow storage asstated hy the applicants. Staff
has conducted Multiple site visits toconfirm the status mfthe ditch infront uf the
property. Photos nfthe site can bcfound inAttachment #4,including images ofthe
section oFTH'5 in front oFthe nubJcot propony' as well as other areas ofTH-5. To
conUnnthorunueo[nizro[onovvbunksdlutuccunnu|oteduringntypica|vvinttr'StafT
consulted with Mike Bnuthi|cc the Public Works Superintendent. He confirmed that
during heavy accumulation and drifts. snow bank can get tooheight Ili the range u[0
ycc1. The Public Works Superintendent's review comments can be found in
Attachnneot#5. |naddition. representatives from Mn[)(}T'who have jurisdictional
control wfTH-5. did contact City Staff' to report that they had on concerns with the
proposed Variance.
ingthe issue o[iheoianarea. the applicants have noted intheir application that
after increasing the sign height to account for the snow banks, it is difficult to meet the
50square foot mazimurnmspecified inthe Sign Ordinance, The applicants state that
narrowinu, the face of theuimi makes the }(oodistorted and difficult toread.
Abernutivc&. nnskinL,dhe kovo smaller to account for the narrower sign vvou|d nnukc it
less visible \npassing traffic. indiscussion with Staff, the applicants also referenced
thcaveraLe traffic speeds that. Ili their opinion, consistently exceed the posted speed
limit.
An applicant must also establish and demonstrate compliance with the variance
Vthicrxe criteria set forth in Lake Elmo City Code Section 154.109 before an exception or
modification to City Code requirements can be granted. These criteria are listed
below:
Practical Difficulties. A variance to the provision of this chapter may he granted
by the Board of Adjustment upon the application by the owner of the affected
property where the strict enforcement of this chapter would cause practical
difficulties because of circumstances unique to the individual property under
consideration and then only when it is demonstrated that such actions will he in
keeping with the spirit and intent of this chapter. Definition of practical
difficulties - Practical difficulties- as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a
reasonable manner not permitted by an official control.
Unique Circumstances. The plight of the landowner is due to circumstances
unique to the property not created by the landowner.
3. Character of locality. The proposed variance will not alter the essential character
of the locality in which the property in question is located.
4. Adjacent properties and traffic. The proposed variance will not impair an
adequate supply of light and air to property adjacent to the property in question or
substantially increase the congestion of the public streets or substantially diminish
or impair property values within the neighborhood.
Given the information that has been submitted by the applicant and pending further
review by the Planning Commission. Staff would offer the following suggested
findings specific to the Variance that have been requested by the applicant:
1. The inability of the public to see proposed commercial signage due to
conditions along TH-5 represents a practical difficulo'fir the applicants. The
applicants desire to increase visibility of the proposed signage given the
existing conditions of TH-5 represents a reasonable use not currently
permitted by an official control. Staff determines that this criterion is met.
The lack of depth of the ditch in ,front of the subject properly makes it difficult
to store snow in a manner that does not obstruct the visibility of the proposed
signage, particularly during winters of heavy accumulation. Along with the
travel speeds of TH-5, the lack of snow storage represents a unique
circumstance not created by the landowner. Staff determines that this
criterion is met.
3. The installation of the proposed sign will not alter the essential character of
the neighborhood The proposed Sign Hill replace the existing sign in nearly
the same location. in addition, the downtown stretch of Lake Elmo along 111-5
has numerous signs that are significantly higher than the proposed sign. Staff
determines that this criterion is met.
4. The proposed variance will not iinpair an adequate supply qf light and air to
property adjacent to the properor, in question or substantially increase the
congestion qf the public streets or substantially diminish or impair property
values within the neighborhood. Staff determines that this criterion is met.
Conclusions: Staff finds that the applicants have met the 4 necessary criteria for a Variance and
have demonstrated that the desire to install a ground sign that exceeds the height and
area allowed under the Sign Ordinance is a reasonable use of the property not
permitted by an official control. Staff has also confirmed that amount of snow
accumulation caused by a lack of depth in the ditch along. TI-I-5 represents a unique
circumstance not caused by the property owner.
Conclusion:
Elmo Inn Enterprises, Inc.. P.O. Box 182. Lake Elmo, MN. have submitted a Variance
request to allow for the installation of a ground sign that exceeds the height and area
allowances permitted by the City's Sign Ordinance, as shown in the proposed sign.
Staff Rec: Staff is recommending that the Planning Commission recommend approval of the
Variance request by Elmo Inn Enterprises, Inc., allowing a ground sign as depicted in
the Variance application that exceeds the height and area allowance of the City's Sign
Ordinance.
.Approval Staff is recommending that the Planning Commission recommend approval of the
Motion proposed variance through the following motion:
Template:
"Move to recommend approval of the Variance request at 3712 Layton Ave. N. to
allow the installation of a ground sign that exceeds the height and area allowance
permitted by the City's Sign Ordinance based upon the findings outlined in the Staff
Report."
cc: John and Christine Schiltz, Elmo Inn Enterprises. Inc.
Date Received,
Received By.
Permit It -
LAND USE APPLICATION
Ti 1113 CITY OF
K E ELIV 0
651-747-3900
3800 Laverne Avenue North
Lake Eno. MN 55042
Comprehensive Plan 0 Zoning District Amendment 0 Zoning Text Amendment E1 Variance "(see below)
0 Conditional Use Permit(CUR) 0 Flood Plain C.U.P. ED interim Use Permit (I.U.R)
- •
Applicant: /17
Address:
Phone #
Email Address. _
Fee Owner: '
Address: tc. ,
Phoneti_
Email Address: "'-,-
Property Location (Address and Complete (long) Legal Description:
Detailed Reason for Request
This permit beczrnes nu l: and void if work or consruction auti iurized is not commenced witnin 180 days, or 1 construction wL,rk is suspended or abandoned fcr a
period of 1fi) days at any time after work has commenced. I hereby certify that I have read and examined this application and know the same to be true and
correct. All provisions of the laws and ordinances governing this type of work will be compiled with whether specified herein or not. The granting of a permit does
not presume to give autnchty to vioiate or cancel the provision of any other state or local law regulating construction or the performance of construction
, 7-3
Signature/
Date: ,
City Use Only
Plannina: Zoning District: Minimum Setbacks Required: Front
Rear Road Right of Way Other
Reviewed by: Date:
Subject to the following conditions:
Building Inspections: Reviewed by: Date:
Subject to the following conditions:
Engineering: Reviewed by: Date:
Subject to the following conditions:
Side
Public Works: Reviewed by: , Date:
Subject to the following conditions:
Required Finding's:
1) Practical difficulties: The limited visibilif7„ of the sHi creates clif-ficulty for
drivers because of the size of the company name, logo etc,„ as well as the
insufficient lighting. Ti causes drivers io slow down to read the sign or miss it
altogether) which is dangerous l'or other drivers, as well is thosc l'ILving
turn around and come back to enter the parking lot. The new design would
rrtake Hhway 5sall.r all traffic by increasing the visibility of the message.
rcinique Circumstances: Because of the lack of ditch area all along Highway 5,
there is insufficient room for the state to pile the snow that is removed from
Highway 5 in Will1CIS Thal have large amounts of accumuiation. The piles of
snu ilJong the front ofour property have sometimes been as high as 10 feet.
A sign that is lower to the ...rrotind would be covered by snow for months
during these winters making, it impossible to see.
Character of the Locality: The new sign will remain in the loeation of the
current sign. The base of the sign is smaller in square feet on the ground and
complies with the 15 foot set hack from the parking lot entrance to the west as
requested by the city,
4, ,Adiacenl Properties and Traffic: We are replacing a sign that is an
embarrassment to the city of Lake Elmo and we feel we are setting a standard
for other future developments in our cirv.
) Square Footage of Sign Face: Due to the height. issue, the width of the sign
cremes a larger face than allowed, However, when bringing in the sides to
-ereate a narrow .face.. the logo and name/message of the sin will become so
distorted it will be difficult to read.
Site Plan: 37 2 Layton Avenue North
1_,N1 I [-T1 .N1( )
Data Scource: Washington County, MN
8-1-2013
Legend
Parcel Boundary
0
30
6D 120 Feet
1"-730'
tY 01(olors, layou , Ouaniities
eby Auihorile Release To
vedSubm"Ual
Approved
As Is:
00,
'I% EVENT
<� CE\TER
& CATERING
Overall Sign Height: 13 ft.
Base Height: 48"
Sign square footage: 68.3 sq ft (sign 103"x 95.5")
Message Center size: 81" x 33" (18.5 sf) Amber LED
Felx e IIktrtim (ads ku s
Painted :gmFo Nth aakkra
Drawing Date:
Bob Ackerwotd
7660 Ooattro Drive
Chanhassen, MN 55317
www,sign-source.cor"
Fax: 957.906.9153
Location Map: 3712 Layton Avenue North
11II', (MY (HV
LAKE ELMO
Data Scource: Washington County, MN
8-22-2013
3712 Layton Ave. N.
150 300 600 Feet
i I i I
1 "=300'
Site Visit: 3712 Layton Ave. N.
Lake Elmo Event Center ditch looking east
I 1-
Other ditch areas on TH-5
Lake Elmo Event Center ditch looking west
Other ditch areas on TH-5
Site Visit: 3712 Layton Ave. N.
40 mph zone begins approximately 350 feet to
the east of the Lake Elmo Event Center
Existing Lake Elmo Event Center sign with
telephone/electrical lines
Telephone/power poles along TH-5
,I_:A K E ELMO
August ZI'ZO1]
Nick Johnson
Cite Planner
l8O0Laverne Ave. N.
Lake Elmo, K8N55O42
RE: Variance Request — 3712 Layton Avenue North
In response to your request to review the proposed Variance at 3712 Layton Ave. N., I have the
following comments;
l By midwinter of an average season, typical wind -rowed snow banks can be as high as 4 feet,
However, due to drifting, heavy accumulations, or scenarios where plows are forced to reduce
speed due totraffic conditions, the snow banks can get upto6feet inheight.
2. The proposed location of the sign does not impede sightlines to neighboring intersections, or
conflict with existing orproposed utilities,
Let me know if you have any further questions.
Respectfully,
M�ke8nuthUpt'
Public Works Superintendent
]8X/1,av/ricAvcnucNorth ^ Lake L6o,`^Nfiio^zora55042
r///`,��/N.x'
��l� ��i \l/\
���� o a�^,x�/
Draft Planning Commission Minutes, 8'26'13
Excerpt from Public Hearing Item 4c
Public Hearing: Variance — 3712 Layton Ave N
Johnson began his presentation by explaining that a Variance application was received from
Elmo Inn Enterprises, Inc. for a Variance at 3712 Layton Ave N to allow for a ground sign that
would exceed the height and area allowance as permitted under the City's Sign Ordinance. The
proposed sign would advertise the Lake Elmo Inn Event Center. Staff reviewed the 4required
criteria for granting aVariance and found them tmhemet.
Public hearing opened at8:l9pnn.
John Schi|tz, Lake Elmo Inn, noted that heselected the monument sign to be consistent with
the Themin8Study aspresented byDamon Farber and Associates. Headded that hehopes the
sign will set the bar high for any signaBethat follows, Healso discussed the travel speeds of
oncoming vehicles making it difficult to see the signage. He thinks the signage will make the
community proud and set a good precedent.
Nowritten comment was received.
Public hearing closed at8:Z5pnn.
Dorschner noted that he has been stopped previously by strangers looking for the event center.
in addition, he noted that the snow banks doget extremely high inthe winter, He stated that
hesupports the variance request.
Dodson suggested that if future variances are brought forward related to signage, the signage
should beconsistent with the Damon Farber Therning Study.
Williams asked about the size of the existing signagefor the Lake Elmo Event Center. John and
Christine Schibznoted that the sign isa4x8plywood sign. Williams noted that heis
comfortable granting the height variance, but not comfortable with the sign area variance.
M/S/P: Dorsch ner/Dod son, move to recommend approval of the Variance request at 3712
Layton Ave N to allow the installation of a ground sign that exceeds the height and area
allowance permitted by the City's Sign Ordinance based upon the findings outlined in the Staff
Report: Vote: 6-1, Motion Carried with Williams voting no.
M/S/P: amend the original motion to add a condition that the sign meet the Damon Farber
Fl It (
A K -
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
9/03/2013
6
AGENDA ITEM: 2012 Street and Water Quality Improvements — Resolution Declaring Cost
to be Assessed, Ordering Preparation of Proposed Assessments, and
Calling for Hearing on Proposed Assessment
SUBM 1TTED BY:
THROUGH:
REVIEWED BY:
Jack Griffin, City Engineer
Dean A. Zuleger, City Administrator
Adam Bell, City Clerk
Cathy Bendel, Finance Director
Dave Snyder, City Attorney
Ryan Stempski, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS (if removed from the Consent .-1:-,,encht):
- Questions from Council to Staff
Public Input, if Appropriate ........ ...... ......... ........ ..... . ................
- Call for Motion ........... .......
Discussion__ ......... ....... ..... ...............................................
Actionon Motion.. .............. ................ ...............
SUMMARY AND ACTION REOUESTED:
Mayor Facilitates
... __Mayor Facilitates
Mayor & City Council
Mayor & City Council
...... Mayor Facilitates
The City Council is respectfully requested to consider declaring costs to be assessed and calling for the
final assessment hearing for the 2012 Street and Water Quality Improvements. If removed from the
consent agenda, the recommended motion for this action is as follows:
"Move to approve Resolution No. 2013-68; A Resolution Declaring Costs to be Assessed, Ordering
Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment fir the
2012 Street and Water Quality Improvements."
STAFF REPORT:
The 2012 Street and Water Quality Improvement Project has been completed and the total project costs
are known. Pursuant to Minnesota Statutes, Section 429 the council must declare the amount to be
assessed against the benefiting properties and Call the Hearing on the Proposed Assessment for these
improvements. The Assessment Hearing is proposed far October 1, 2013. The Final Assessment Roll
must be certified to the County Auditor by November 30, 2013. The final costs and proposed unit
assessments compared to planned costs are as follows (also see attached Final Project Cost Summary
worksheet):
Final Project Costs Authorized Project Budge
Total Project Costs: $999,793 $1,049,923
Non -Assessable Costs:
Park Fund (Parking Lots): S44,923 $44,923
Surface Water Fund (Rain Garde $9,000 $5,000
Total Assessable Costs: $945,870 $1,000,000
Unit Assessment Amount (95 Units): $3,000 $3,200
Total City Share $660,870 $696,000
Final total project costs were 95% of the authorized project amounts. Therefore the unit assessment rates
may be reduced, at Council direction, to remain in line with the current assessment policies and practices,
assessing- 30% of eligible costs. Staff is recommending a reduction in the unit assessment from $3,200
down to S3,000. With the reduced unit assessment rate, the City cost -share portion of the project will be
reduced by $35,130, or 5% of the planned amount.
RECOMMENDATION:
Staff is recommending that the city council approve, as part of the Consent Agenda, Resolution No. 2013-
68, thereby declaring the costs to be assessed to he $285,000; ordering the preparation of the proposed
assessments with the unit assessments to be $3,000 for each benefitting property; and Calling for the
Hearing on the proposed Assessments for October 1, 2013 at or around 7:00 PM. The recommended
motion is as follows:
"Move to approve Resolution No. 2013-68; A Resolution Declaring Costs to be Assessed, Ordering
Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the
2012 Sweet and Water Oualiti' Improvements."
ATTACHMENT(S):
1. Resolution No. 2013-68 Resolution Declaring Cost to be Assessed, Ordering Preparation of
Proposed Assessment, and Calling for Hearing on Proposed Assessment
2. Notice of Hearing, on Proposed Assessment
3. Final Assessment Roll
4. Final Project Cost Summary
2
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-68
A RESOLUTION DECLARING COST TO BE ASSESSED, 0 ERING
PREPA' TION OF PROPOSED ASSESSMENT, AND CALLING FOR
HEARING ON PROPOSED ASSESSMENT FOR THE
2012 STREET & WATER QUALITY IMPROVEMENTS
WHEREAS, a contract has been let for the 2012 Street & Water Quality Improvements including,
street reclamation, water quality, and storm sewer improvements located in the DeMontreville Highlands
Area; and
WHEREAS, the total cost of the improvements will be $945,870; and
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll and will
maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
S660,870, and the portion of the cost to be assessed against benefited property owners is declared
to be $285,000.
The City Clerk, with the assistance of the City Engineer, has calculated the proper amount to be
specially assessed for such improvements against every assessable lot, piece or parcel of land to
be benefited by the improvements, and the Clerk has tiled a copy of such proposed assessment in
the City offices for public inspection.
Assessments shall he payable in equal annual installments extending over a period of 10 years,
the first of the installments to be payable on or before the first Monday in January, 2014, and
shall bear interest al the rate of 4.5 percent per annum from the date of the adoption of the
assessment resolution.
4. A public hearing shall be held on the r day of October, 2013, in the Council Chambers of the
City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment. All persons
owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment: to
be published once in the official newspaper at least two weeks prior to the hearing, and he shall
state in the notice the total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior to the
hearings.
6. The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, pay the entire assessment on such property. with interest accrued to the date of
payment. to the City Clerk. No interest shall be charged if the entire assessment is paid within 30
Resolution No. 2013-68
days from the adoption of the assessment. A property owner may at any time thereafter, pay to
the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE THIRD DAY
OF SEPTEMBER, 2013.
CITY OF LAKE ELMO
By:
(Seal)
ATTEST:
Adam Bell
City Clerk
Mike Pearson
Mayor
Resolution No. 2013-68
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2012 STREET & WATER QUALITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday. October 1,
2013, to consider, and possibly adopt, the proposed assessment against abutting property
for the 2012 Street & Water Quality Improvements. Adoption by the Council of the
proposed assessment may occur at the hearing. The following are the areas proposed to
he assessed:
DeMontreville Highlands Area: The amount to be specially assessed against each
particular lot, piece, or parcel of land located within the DeMontreville Highlands Area,
including Highlands Trail North (from DeMontreville Trail to Trunk Highway 36),
Hytrail Avenue North, 59111 Street North, Highlands Court North, DeMontreville Trail
Circle North, DeMontreville Trail Place North, and 53"1 Street North (from
DeMontreville Trail to the end of cul-de-sac), is $3,000.
Said assessments are proposed to be payable in equal annual installments extending over
a period of 10 years, the first of the installments to be payable on or before the first
Monday in January 2014, and will bear interest at the rate of 4.50 percent per annum
from the date of adoption of the assessment resolution. To the first installment shall be
added interest on the entire assessment from the date of the assessment resolution until
December 31, 2013. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
You may at any time prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the
City Clerk. No interest shall be charged if the entire assessment is paid 30 days from the
adoption of this assessment. You may at any time thereafter, pay to the City Clerk the
entire amount of the assessment remaining unpaid, with interest accrued to December 31
of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year. If
you decide not to prepay the assessment before the date given above the rate of interest
that will apply is 4.50 percent per year.
The proposed assessment roll is on file for public inspection at the City Clerk's office.
The total amount of the proposed assessment is $285,000. The City contribution for the
project is $660,870. Written or oral objections will be considered at the meeting. No
appeal may be taken as to the amount of an assessment unless a written objection signed
by the affected property owner is filed with the municipal clerk prior to the assessment
hearing or presented to the presiding officer at the hearing. The Council may upon such
notice consider any objection to the amount of a proposed individual assessment at an
adjourned meeting upon such further notice to the affected property owners as it deems
advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 3. 2013
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale -Lake Elmo Review on September 11, 2013)
CITY OF LAKE ELMO, MN,
SEPTEMBER 2013
2012 STREET WATER QUALITY IMPROVEMENTS PAGE 1 of 2
FINAL ASSESSMENT ROLL
NO. NAME ADDRESS PID UNITS AMOUNT
1,,,., HORNER,JOHN R & KARLA M 7740 53RD ST LAKE ELMO 55042 0502921420029
2 1 $3,000
2 FREMONT,JOHN E & BECKY J 7741 53RD ST LAKE ELMO 55042 0502921420028 1 $3,000
3 BLOOM,GREGG M & MICHAUD LAVONN 7761 53RD ST LAKE ELMO 55042 0502921420027 1 $3,000
4 L(ZAKOWSKI,TERRENCE 1 & SUSAN 7760 53RD ST LAKE ELMO 55042 0502921420030 1 53,000
5 STATE OF MN-DNR 0502921410005 1 $3,000
6 STATE OF MN-DNR 0502921410006 1 53,000
7 RODEN,TIMOTHY D &JULIE A 8080 59TH ST LAKE ELMO 55042 0402921220006 1 $3,030
8 ANDERSON,DAVID 0 & TANYA L 8110 59TH ST LAKE ELMO 55042 0402921220005 1 $3,000
9 NICHOLLS,JEFFREY H & JANE D 8170 59TH 5T LAKE ELMO 55042 0402921220004 1 53,000
10 SIMONS,TAMARA L 8230 59TH ST LAKE ELMO 55042 0402921220003 1 53,000
11 STANKO,ARTHUR E & BEVERLY J 8045 59TH ST LAKE ELMO 55042 0402921220008 1 $3,000
12 DITTMER,RON 1 & MAVIS G 8065 59TH ST LAKE ELMO 55042 0402921220009 1 $3,000
13 DEPPE,DOUGLAS P & PATRICIA 8001 59TH ST LAKE ELMO 55042 0502921110014 1 $3,000
14 NELSONJAMES T & CYNTHIA F 8095 59TH ST LAKE ELMO 55042 0402921220010 1 $3,000
15 BLAISDELL,MICHAEL D & NONA C 8021 59TH ST LAKE ELMO 55042 0502921110015 1 $3,000
16 MAHMOOD,GREGG G & SHAREN M 8125 59TH ST LAKE ELMO 55042 0402921220011 1 $3,000
17 WOLLMUTH,DEAN E & NANCY L 8155 59TH ST LAKE ELMO 55042 0402921220012 1 $3,000
18 BYSTRZYCKI,JOHN A 8185 59TH 5T LAKE ELMO 55042 0402921220013 1 $3,000
19 PRESS,STEVEN R & TUTHILL,SUSAN 8215 59TH ST LAKE ELMO 55042 0402921220014 1 $3,000
20 PLEBAN,ROBERTG & VIRGINIA L 8245 59TH ST LAKE ELMO 55042 0402921220015 1 $3,000
21 MILLER,WILLIAM D & MARGIE M 8331 59TH ST LAKE ELMO 55042 0402921210006 1 $3,000
22 YANG,KAO & LY,MAY SHOUA 8351 59TH ST LAKE ELMO 55042 0402921210007 1 $3,000
23 GAETZ,MICHAEL D & KATHLEEN A 8371 59TH ST LAKE ELMO 55042 0402921210008 1 $3,000
24 REUTHER,RONALD E & MICHELLE 8391 59TH 5T LAKE ELMO 55042 0402921210009 1 53,000
25 PALMGREN,GARY M & CHARLOTTE 8411 59TH ST LAKE ELMO 55042 0402921210010 1 53,000
26 KENSY,DOUGLAS 1 & DEBORAH F 8410 59TH 5T LAKE ELMO 55042 0402921210011 1 53,000
27 COOPER,NEIL & SARAH 8390 59TH ST LAKE ELMO 55042 0402921210012 1 $3,000
28 STANCEK,PATRICK E & SHIRLEY A 8370 59TH 5T LAKE ELMO 55042 0402921210013 1 $3,000
29 WENGER,THOMAS 8350 59TH ST LAKE ELMO 55042 0402921210014 1 $3,000
30 THILL,JOHN B & BARBARA L 8330 591H ST LAKE ELMO 55042 0402921210015 1 53,000
31 VIAU,ROBERT R & PAMELA K 8010 59TH ST LAKE ELMO 55042 0502921110013 1 $3,000
32 YANG,AI HANG 8030 59TH ST LAKE ELMO 55042 0502921110012 1 $3,000
33 GORMAN,MICHAEL R & LEE A 8050 59TH ST LAKE ELMO 55042 0402921220007 1 $3,000
34 NELSON,STEPHEN L & CANDACE M 8014 DEMONTREVILLE CIR LAKE ELMO 55042 0402921230020 1 53,000
35 NELSON,STEPHEN L & CANDACE M 0402921320014 1 $3,000
36 KIRKWOLD,PATRICK A & LYNETTE 8010 DEMONTREVILLE PL LAKE ELMO 55042 0402921230013 1 53,000
37 SMITH,MARK R & BARBARAJ 8040 DEMONTREVILLE PL LAKE ELMO 55042 0402921230016 1 $3,000
38 TRACY,MICHAEL J & KRISTEN J 8030 DEMONTREVILLE PL LAKE ELMO 55042 0402921230015 1 $3,000
39 OLSON,EDWARD C & THERESE K 8020 DEMONTREVILLE PL LAKE ELMO 55042 0402921230014 1 $3,000
40 HENNING,KAREN ANN 8070 DEMONTREVILLE OR LAKE ELMO 55042 0402921230019 1 $3,000
41 CAMPBELLJON A & JOANN C 8060 DEMONTREVILLE CIR LAKE ELMO 55042 0402921230018 1 $3,000
42 CARPENTER,MICHAEL G 8050 DEMONTREVILLE CIR LAKE ELMO 55042 0402921230017 1 $3,000
43 NOREEN,ALLEN L & MARY ELLEN 7960 DEMONTREVILLE TRL LAKE ELMO 55042 0502921140005 1 53,000
44 GORES,EDWARD J & DEBRA K 5737 HIGHLANDS CT LAKE ELMO 55042 0402921230008 1 $3,000
45 PELTZER,GARY W & CINDY 0 5747 HIGHLANDS CT LAKE ELMO 55042 0402921240003 1 $3,000
46 FISCHER,BRADLEY 5 & ANN M 5620 HIGHLANDS TRL LAKE ELMO 55042 0502921140011 1 $3,000
47 BAER,BARRY S & JACKIE K 5655 HIGHLANDS TRL LAKE ELMO 55042 0502921140019 1 $3,000
48 JOHNSON,BRUCE A & ALICE H 5750 HIGHLANDS CT LAKE ELMO 55042 0402921230007 1 $3,000
49 WARNER,GENE & LAURE 1 5640 HIGHLANDS TRL LAKE ELMO 55042 0502921140010 1 53,000
50 GROETSCH,MICHAELJ & MARCIA L 5675 HIGHLANDS TRL LAKE ELMO 55042 0402921230002 1 53,000
51 LYNCH,RONALD 1 5767 HIGHLANDS CT LAKE ELMO 55042 0402921240004 1 53,000
52 ARLICH,DAVID A & CHERYL A 5695 HIGHLANDS TRL LAKE ELMO 55042 0402921230003 1 $3,000
53 NIELSEN,DAVID SCOTT & DIANE M 5680 HIGHLANDS TRL LAKE ELMO 55042 0502921140007 1 $3,000
54 THIENES,JAMES EDWARD 5715 HIGHLANDS TRL LAKE ELMO 55042 0402921230004 1 $3,000
55 WISSINK,JOYCE A 5777 HIGHLANDS CT LAKE ELMO 55042 0402921230009 1 $3,000
56 WISSINK,JOYCE A 0402921240005 1 53,000
57 WISSINK,JOYCE4 0402921230010 1 53,000
58 MARTY,PAUL A & OAWNEI I E M 5745 HIGHLANDS TRL LAKE ELMO 55042 0402921230005 1 $3,000
59 WALLACE,MARK R 5791 HIGHLANDS TRL LAKE ELMO 55042 0402921230006 1 $3,000
60 YANG,MAISENG M & PAUL N 5815 HIGHLANDS TRL LAKE ELMO 55042 0402921220023 1 53,000
61 MCCAMY,ALLAN E & CAROL A 5855 HIGHLANDS TRL LAKE ELMO 55042 0402921210002 1 53,000
62 ANASTASI,JOAN F 5850 HIGHLANDS TRL LAKE ELMO 55042 0402921220018 1 $3,000
63 CHEVRIER,KATHERINE M 5933 HIGHLANDS TRL LAKE ELMO 55042 0402921210016 1 $3,000
64 BAIERL,JOSEPH R & DENISE M 5875 HIGHLANDS TRL LAKE ELMO 55042 0402921210004 1 53,000
6S STIEPAN,STEVEN 1 & MICHELLE 5730 HIGHLANDS TRL LAKE ELMO 55042 0402921220022 1 $3,000
66 SUNDMARK,JOSEPH A & DAWN M 5750 HIGHLANDS TRL LAKE ELMO 55042 0402921220021 1 $3,000
67 LOWELL,PETER 5 & ANNE I I E 5 5790 HIGHLANDS TRL LAKE ELMO 55042 0402921220020 1 $3,000
CITY OF LAKE ELMO, MN. 2012 STREET WATER QUALITY IMPROVEMENTS
SEPTEMBER 2013 FINAL ASSESSMENT ROLL
PAGE 2 of 2
NO. NAME ADDRESS P1D UNITS AMOUNT
68 MILLER,MICHAEL A & BARBARA 1 5810 HIGHLANDS TRL LAKE ELMO 55042 04029 21220019 1 93,000
69 HEDRICK,STEVEN T & DELORES H 5870 HIGHLANDS TRL LAKE ELMO 55042 0402921220017 1 53,000
70 SCHUWEILER,LEW G & DIANE L 5890 HIGHLANDS TRL LAKE ELMO 55042 0402921220016 1 $3,000
71 MOTZ.LAMBERT W JR 5885 HIGHLANDS TRL LAKE ELMO 55042 0402921210005 1 $3,000
72 LEE,MARLENE R 5920 HIGHLANDS TRL LAKE ELMO 55042 0402921220002 1 53,000
73 HERUM.DENNIS P 5960 HIGHLANDS TRL LAKE ELMO 55042 0402921220001 1 $3,000
74 CITY OF LAKE ELMO 0402921220024 4 $12,000
75 PROKOP,PHILLIP 1 & JOYCE R TRS 5690 HYTRAIL AVE LAKE ELMO 55042 0502921140012 1 $3,000
76 PIERRE,JEROME M & TRACY M DAY 5665 HYTRAIL AVE LAKE ELMO 55042 0502921140008 1 53,000
77 ROLLING,ANDREW G & ELLEN 1 5710 HYTRAIL AVE LAKE ELMO 55042 0502921140013 1 $3,000
78 BISEK,JOAN R TRS 5730 HYTRAIL AVE LAKE ELMO 55042 0502921140014 1 $3,000
79 AUSTAD,DAVID R & ROSE M 5701 HYTRAIL AVE LAKE ELMO 55042 0502921140009 1 $3,000
80 KLOEK,DDNALD C JR & LYNN A 5750 HYTRAIL AVE LAKE ELMO 55042 0502921140015 1 $3,000
81 HURT,KREGG & PAULA SUE 5751 HYTRAIL AVE LAKE ELMO 55042 0502921110002 1 $3,000
82 HAUGEN,JOHN R & SUZANNE 1 5770 HYTRAIL AVE. LAKE ELMO 55042 0502921110007 1 $3,000
83 BANCE,GARY R & DONNA A 5771 HYTRAIL AVE LAKE ELMO 55042 0502921110003 1 $3,000
84 WELLE,ARVIN H & MARY M 5790 HYTRAIL AVE LAKE ELMO 55042 0502921110008 1 $3,000
85 LESCARBEAU,JOEL F & DEBRA L 5791 HYTRAIL AVE LAKE ELMO 55042 0502921110004 1 $3,000
86 KOZIARA,ROBERT P & KAREN A 5810 HYTRAIL AVE LAKE ELMO 55042 0502921110009 1 $3,000
87 LY,YANG 5811 HYTRAIL AVE LAKE ELMO 55042 0502921110005 1 $3,000
88 MORGAN,JAMES R & PATRICIA P 5830 HYTRAIL AVE LAKE ELMO 55042 0502921110010 1 53,000
89 SCHRANTZ,MICHAEL G & RUTH G 5831 HYTRAIL AVE LAKE ELMO 55042 0502921110006 1 $3,000
90 CALLAHAN,ROBERT 0 & LORI A 5850 HYTRAIL AVE LAKE ELMO 55042 0502921110011 1 $3,000
91 CITY OF LAKE ELMO 0502921110016 2 $6,000
TOTAL 95 5285,000
2012 Street and Water Quality Improvements
City of Lake Elmo, Minnesota
Project No. 2012.123
KE ELM()
PROJECT BUDGET SUMMARY REPORT - ENGINEERING SERVICES
PROJECT BUDGET BY PHASE BUDGET CONTRACT TYPE JTD INVOICED % I
Feasibility Report $9,600.00 Lump Sum $9,601.22 100.0%
Design/Bidding Phase Services 539,555.00 Hourly NTE $36,922.76 93.3%
Construction Administration/Staking $30,920,00 Est. Hourly $37,893,00 122.6%
Construction Observation $45,000.00 Est. Hourly $41,510.22 92.2%
TOTAL Engineering Fees $125,075.00 $125,927.20 100.7%
.. _ .
ADDITIONAL SERVICES BUDGET CONTRACT TYPE JTD INVOICED
2012 Rain Garden Project $5,000.00 Est. Hourly 54,363.50 87.3%
Parking Lot Design $3,220.00 Est, Hourly $2,742.43 85,2%
Cala - Parking Lot Redesign - Concrete Curb $2,980.00 Hourly NTE $2,752.50 92.4%
TOTAL Additional Services 511,200,00 $9,858.43 88.0%
TOTAL ENGINEERNG SERVICE FEES 5136,275.00 $135,785.63 99.6%
PROJECT BUDGET SUMMARY REPORT - TOTAL PROJECT COSTS
TOTAL PROJECT BUDGET BREAKDOWN AUTHORIZED BUDGET FINAL COST
Construction Cost- Contract Bid Amount 5849,736.79
Change Order No. 1 Add Parking Lot Concrete Curb and Gutter 511,898.00
Compensating Change Order No. 2 - revise bid quantities to actual installed -561,816.36
REVISED Construction Contract Amount $861,634,79 $799,818.43
Engineering Services $136,275.00 5140,260.41
Geotechnical Services $13,714.14 $13,714.14
Est, Legal, Fiscal & Administration $22,000.00 $42,000.00
Contingency Budget $9.345.42
TOTAL PROJECT BUDGET $1,042,969,35 $995,792.98
PROJECT FUNDING SOURCE BREAKDOWN
Surface Water Funds - Rain Garden Engineering [Construction Separate}
Authorized Park Funds for repair of DeMontreville Parking Lot
2012 STREET IMPROVEMENTS - TOTAL ASSESSABLE PROJECT COSTS
Costs Assessed to Benefitting Properties @ 30% 195 benefitting properties]
City Share of Street Improvement Costs @ 70%
Construction Start Date:
Substantial Completion Date:
Final Completion Date:
July 17,2012
October 19, 2012
November 30, 2012
AtLlElESSiTti1:1::
-$5,000.00
-$44,923,00
$945,869.98
$285,000.00
$660,869.98
City of Lake Elmo, Minnesota Pro)ect No, 2012.121
2012 Street and Water Quality improvements PAGE 1
TI tI CITY (
AGENDA ITEM:
SUBMITTED BY:
THROUGH.:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
9/03/2013
7
Keats MSA Street and Trunk Watennain Improvements — Change Order No. 3
Chad Isakson, Project Engineer
Dean A. Zuleger, City Administrator
Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed front the Consent At,enda):
- Questions from Council to Staff ......... ...... ........ . .........
Public thput. if Appropriate ........... ........................... ....... ..............
- Callfor Motion ............... ...... ...... ......... ................,....,
Discussion.......................... ....... ..... ........... ...... .........
- Actionon ...... ....... ..................... ......... . ....... ........
SUMMARY AND ACTION REQUESTED:
........ Mavor Facilitates
Mayor Facilitates
Mayor & City Council
Mayor & City Council
........ Mayor Facilitates
The City Council is respectfully requested to consider approving, as part of the C017Se711 Agenda, Change
Order No. 3 for the Keats MSA Street and Trunk Watermain Improvements, thereby increasing the
Contract Amount by 53,300.00 and extending the Contract Times for Completion by 26 days
STAFF REPORT:
This change order provides compensation to the contractor to install concrete curb and gutter in two pours
(instead of one pour) across 2 residential driveways. The change was made at the direction of the City
Engineer to allow property owners access to their properties during the curb and gutter placement and
curing periods. These properties had homes with substantial setbacks from the roadway making it a
significant inconvenience to leaving their cars at the road for multiple day duration. This required the
Contractor to re -mobilize crews to complete the work in two pours. The remobilizations were not
included in the original contract and resulted in an increase of $3,300.00. The change is well within the
scope of the current project budget and contingencies.
This change order also extends the contract times for project completion by 26 days; revising the
substantial completion date from August 30, 2013 to September 25, 20] 3, and the final completion date
from October 4, 2013 to October 30, 2013. This extension accounts for all delays to the contractor
experienced to date on the project that were beyond the control of the contractor, including delays from
private utility conflicts, abnormal weather conditions, and all other unforeseen conditions and job site
changes.
With approval of this Change Order, the revised Contract amount will be $1,614,093.47; the revised
Substantial Completion date will be September 25, 2013; and the revised Final Completion date will be
October 30, 2013.
RECOMMENDATION:
Staff is recommendingrecomrnending that the City Council consider approving, as part qf the Consent Agenda, Change
Order No. 3 for the Keats MSA Street and Trunk Watermain Improvements, thereby increasing the
Contract Amount by $3,300.00 and extending the Contract Times for Completion by 26 days. If reinoved
from the consent agenda, the recommended motion for this action is as follows:
"Move to approve Change Order No. 3 for the
Keats MSA Street and Trunk Watermain Improvements"
ATTACHMENT(j:
1. Change Order No. 3
2
GP OP t. :11?-:
3,t c
CI-P.' OF LAKE ELMO, MINNESOTA ).3) ENGINEERING, inc.
KEATS MSA STREET AND TRUNK WATERMAIN IMP
I PROJECT NO. 2012.129
CHANGE ORDER NO.
DATE: August 16, 2013
TO: T.A IIESKY INC., 2370 E 11CitIVVA'Y 36, NORTI I ST, PAULvI35S109
I 1.)P.CP11';11(iEi / It II IE A I ION:
tills change order provides compensation to the contractor to install conciete curb and gollei in two pours (instead of one
pour) across 2 residential driveways. The change was made et the direction of the engineer to allow property owners access to
their properties during the curb and gutter placement and curing periods. These properties had homes with substantial setbacks
from the roadway. This required the Contractor to re -mobilize crews to complete the woil„ which was not included in their
original contract. This change order also extends the contract times for project completion by 26 days; revising the Substantial
Completion date from August 30, 2013 to September 25, 2013, and the Final Completion date from October 4, 2013 to October
30, 2013, This extension accounts for all delays to the contractor expreienced to date on the project that were beyond the
control of the contractor, including, delays from private utility conflicts, abnormal weather conditions, and all other unforeseen
conditions and job site changes,
Attachments (list documents supporting change):
N/A
ITEM DESCRIPTION Or PAY ITEM UNITmy UNITE PRICE INCREASE/(DECREASE)
CO3-1 Remobilize Concrete Crew for half pours ' EA 2 ' $1,650,00 $3,300.00
CO3-2 Revise Substantial Completion Date N/A , N/a $0.00 $0.00
_ ..
Amount of Original Contract
Sum of Additions/Deductions approved to date (CO Nos. 1, 2)
Contract Amount to date
Amount of this Change Order (ADD) (DEDUCT)
Revised Contract Amount
The Contract Periods for Completion will be
APPROVED BY ENGINEER: FOCUS Engineering, inc.
NET CONTRACT CHANGE
NCREASED) (44E-C-R-E-A-SE-D)
APPROVED BY CON1RIC1OR
ENGINEER BY r
8/16/2013'J
DAT L DATE
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY
DATE
FOCUS Encincering, inc
BY
DATE
$3,300.00
1,606,833.47
3,960,00
1,610,793,47
3,300,00
1,614,093.47
26 days
CHANGT, ORDER f OIEN4
SUGGESTED 0 ER OF BUSINESS:
Questions from Council to Staff
Public Input, if Appropriate ......
Call for Motion....................
Discussion.......... ...... ....... ...
Action on Motion.................
()[--.
K E
MAYOR & COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
9/03/2013
AGENDA ITEM: Approve Setting the Truth in Taxation Public Hearing Date for the
2014 Budget and Tax Levy
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, City C]erk
.......... ........ ........... ..Mayor Facilitates
.. ..... ..... . ....... .....Mayor Facilitates
....... . ..... ......Mayor & City Council
.... ......... ..... ..........Mayor & City Council
....... ...Mayor Facilitates
SUMMARY AND ACTION REOUESTED; The City Council is respectfully requested to
consider setting the Truth in Taxation Public Meeting date as required by State law for
December 3, 2013. No specific motion is needed, as this is recommended to be part of the
overall approval of the Consent Agenda.
STAFF REPORT: The City is required to conduct a meeting where the budget and levy will
be discussed and the public will be allowed to speak at a regular scheduled City Council
meeting. Staff recommends the fulfillment of this requirement on December 3, 2013 at 7:00
p.m. as part of the regularly scheduled City Council meeting.
RECOMMENDATION: It is recommended that the City Council approve the date of
December 3, 2013 for the meeting to discuss the 2014 budget and levy.
ATTACHMENTS:
1) Resolution 2013-69
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-69
A RESOLUTION SETTING THE TRUTH IN TAXATION PUBLIC HEARING DATE
FOR THE 2014 BUDGET AND TAX LEVY
WHEREAS, the City of Lake Elmo is required to set a single meeting for discussion and
final approval of the 2014 budget and tax levy: and
WHEREAS, the City will publish the date, time and location for the public meeting; and
WHEREAS, the public will be given the opportunity to speak.
NOW THEREFORE BE IT RESOLVED, that the City of Lake Elmo has set
December 3. 2013 at 7:00 p.m. as the public meeting date for the final adoption of the 2013
budget and tax levy.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS THIRD
DAY OF SEPTEMBER 2013.
CITY COUNCIL
CITY OF LAKE ELMO
By:
ATTEST:
Adam Bell
City Clerk
Mike Pearson
Mayor
Resolution No. 2013-69
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
9/03/2013
Comprehensive Plan Amendment: Chapter VI - Wastewater Facilities
Nick Johnson, City Planner
Dean Zuleger, City Administrator
Planning Commission
Kyle Klatt, Planning Director
Jack Griffin, City Engineer
Ryan Stempski, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS:
9
Introductionof ...... . ........... ....... ....... ....... ...... ........ ............... ....... .........Staff
Report/Presentation. ...... ..... ....... ........ ...... ..... ...... ..... ...Staff
Questions from Council to Staff...... ..... ........ . ........ .............Mayor Facilitates
Public Input, if Appropriate Mayor Facilitates
Call for Motion.... ........... ...... ...................... ...................... ..... . ..... Mayor & City Council
Discussion ...... ......................... ....... ........ .............. .......... ............ .........Mayor & City Council
Action on Motion.............. ..... . ............... . ........ .............. ............. ......... ..... Mayor Facilitates
SUMMARY AND ACTION REOUESTED:
The City Council is asked to consider an amendment to the City's Comprehensive Plan that would
revise Chapter VI — Wastewater Facilities. The amendment has been prepared to bring this section of
the Comprehensive Plan into conformance with the recently adopted Land Use Chapter, incorporating
updated housing, populations, and employment projections from the land use section. The Planning
Commission held a Public Hearing on the proposed amendment at the meeting on 8/26/13, at which
time the amendment was recommended for approval.
The Planning Commission recommends the City Council approve the Comprehensive Plan Amendment
by taking the, following action:
"Move to approve Resolution No. 2013-70, approving the amendment to Chapter VI — Wastewater
Facilities of the City's Comprehensive Plan."
BACKGROUND AND STAFF REPORT:
The purpose of the Wastewater Facilities Plan is to develop a strategy for providing wastewater
services throughout the community. Planning for these services include 1) the proposed areas to be
served by the regional sewer system managed by the Metropolitan Council, 2) the City -owned and
managed 201 community septic systems built by the City using federal grant funds in the 1980s, 3)
the wetland treatment systems that provide services for many of the Open Space Preservation (OP)
developments, and 4) the private treatment systems that serve individual homes and businesses in the
community. In addition, the Wastewater Facilities Plan is utilized by the Metropolitan Council to plan
for capital improvements and maintenance for the regional sewer system.
The reason that the amendment to Chapter VI — Wastewater Facilities is being brought forward at this
time is to make it consistent with the recently approved updates (1-94 Corridor and Village Land Use
Plans) to the City's land use section. The City is required to include a projection of Residential
Equivalency Connections (REC units) being added to the regional system each year in the plan. These
projections, as guided by the recent amendment to the Memorandum of Understanding (MOU) with
the Metropolitan Council, are now consistent with the projections found with the Land Use Chapter.
To make these two sections of the Comprehensive Plan more consistent, some of the more significant
changes to Chapter VI — Wastewater Facilities include the following:
All dates have been updated to reflect the revised time schedule for development activity.
• The approved Olson Lake Trail amendments have been incorporated into this document.
• The REC forecast table and projected flows by interceptor now include all existing, homes and
business that will be served by the regional system.
• References to the Washington County Subsurface Sewage Treatment System regulations have
been added where appropriate.
• The wetland treatment systems table has been updated to include subdivisions approved after
2005.
• The list of City -owned treatment systems has also been updated to reflect current conditions.
• All maps have been revised for consistency with other sections of the Comprehensive Plan.
Finally, the Wastewater Facilities section of the Comprehensive Plan is also being brought forward at
this time in part because the Met Council has deemed the City's Village Plan Amendment submission
incomplete without the updated sewer forecasts included with this amendment. Upon approval and
submission of this amendment, the Met Council will be able to continue its review of the City's
Village Land Use Plan.
The proposed Comprehensive Plan Amendment has been reviewed by the City Engineer. In addition.
the Planning Commission reviewed the document at the meeting on 8/26/13. During this review, the
Planning Commission did have one question about language that was used in reference to the Met
Council's effort to make the Cottage Grove Ravine interceptor available to the City. Staff asked the
City Engineer to review the Planning Commission's concern about the language. The City Engineer
determined that the proposed language was acceptable.
RECOMMENDATION:
The Planning Commission recommends the Citi Council approve thc Comprehensive Plan Amendment
by taking the following action:
"Move to approve Resolution No. 2013-70, approving the amendment to Chapter VI — Wastewater
Facilities of the City's Comprehensive Plan."
ATTACHMENT(S):
1. Resolution No. 2013-70
2. Comprehensive Plan Amendment: Chapter XI — Wastewater Facilities
2
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-70
RESOLUTION APPROVING AN AMENDMENT 7'0 THE CITY OF LAKE ELMO COMPREHENSIVE PLAN TO
REVISE CH.4PTER XI — WASTEW4TER FACILITIES
WHEREAS, the City of Lake Elmo ("City") has established a Comprehensive Plan that provides a
compilation of background data, policy statements, standards, and maps, which help to guide the future physical,
social, and economic development of the City; and
WHEREAS, the City has adopted amendments to the Land Use Chapter of the Comprehensive Plan; and
WHEREAS, the City must revise Chapter VI — Wastewater Facilities of the Comprehensive Plan to bring
it into conformance with the recently adopted amendments to the Land Use Chapter.
WHEREAS, the Lake Elmo Planning- Commission held a Public Hearing on August 26, 2013 to consider
the request to amend the Comprehensive Plan; and
WHEREAS, on August 26, 2013 the Lake Elmo Planning Commission adopted a motion to recommend
that the City Council approve the request to amend the Comprehensive Plan; and
WHEREAS, the City Council reviewed the recommendation of the Planning Commission and the
proposed amendment to the Comprehensive Plan at its September 3, 2013 meeting.
NOW, THEREFORE, based upon the testimony elicited and information received, the City Council
makes the following,:
FINDINGS
1) That the Comprehensive Plan amendment would revise Chapter VI — Wastewater Facilities of the Lake
Elmo Comprehensive Plan to bring Chapter VI into conformance with the projected household and
employment forecasts as determined by the Land Use Chapter of the City's Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED, that based on the foregoing, the Lake Elmo City Council
hereby approves an amendment to Chapter VI — Wastewater Facilities of Lake Elmo Comprehensive Plan subject
to and contingent upon the following:
1) Submission of the Comprehensive Plan Amendment to the Metropolitan Council and the receipt of fonnal.
notification from the Metropolitan Council that its review has been completed and approved.
Passed and duly adopted this 3'day of September, 2013 by the City Council o f the City of Lake Elmo, Minnesota.
Mike Pearson, Mayor
ATTEST:
Adam Bell, City Clerk
Resolution No. 2013-70
Lake Elmo Comprehensive Plom [hopterN—Wastewmt»rFocilities
WASTEWATER FACILITIES
c9v�r
The City ufLake 8mo's sewer plan isbased onthe Memorandum ofUnderstanding approved bythe City
of Lake Elmo and the Metropolitan Council dated January 27, 2005 and as subsequently amended. This
plan meets the intent of that agreement and has been drafted to comply with the housing, population,
and employment projections asincorporated into the Land Use Plan,
The Southeast 1/4 of Section 33 is within the Metropolitan Urban Service Area (MUSA) Boundary at this
time. By agreement with the City of Oakdale this area discharges to a City of Oakdale sanitary sewer
main in Hudson Boulevard. From there it enters the VVONE interceptor. Under the agreement with the
City of Oakdale, Lake Elmo is limited to the amount it can discharge,
The MCES plans to extend a new sewer connection for the City of Lake Elmo to serve the east 1/2 of
Section 33 and all of Section 34.The connection will benear the [ity'sexisting lift station, and that lift
station will continue to be active and maintained by the City.
Additionally, the yW[ESvviU extend the Cottage Grove Ravine interceptor to serve the remainder ofthe
City south of 10th Street and the Village Planning Area,
The City will install a lift station-forcemain system to covey wastewater to the MCES interceptor from
the Village Planning Area, This lift station-forcemain system will be designed to serve the planned 900
new housing units and approximately 2U0existing housing units. The City plans \obuild this system in
2013.
Sanitary sewer service will also be initiated to serve portions of the City south of 10th Street beginning
in 2013 by extending gravity sewer in two locations. In the southeast side of Lake Elmo, gravity sewer
will be connected to the MCES Cottage Grove Ravine Meter Station in Lake Elmo, and extended north to
support development in the immediate area ofthe sewer main. In the southwest side of Lake Elmo, a
gravity sewer and lift station-forcemain system will be constructed to support development in the
remaining east Y2 of Section 33 and in Section 34.
The existing units in the Cimarron manufactured home park will be served by regional sewer between
202Uand 2O3O. This flow is included in the forecasts, Cimarron will need to install a lift station in order
to be served by regional sewer. The existing homes and businesses in the Village Planning Area of Lake
Elmo are assumed to be served by regional sewer between 2013 and 2030. That flow has also been
included inthe forecasts.
Lake Elmo Comprehensive Plan [hopterVI—WastewmterFacilities
The City has identified anarea along Olson Lake Trail intheTri'Lakesav»athatmiUbeservedwhhpub|ic
sanitary sewer via anextension from the City ofOakdale. Asanitary sewer services agreement has been
entered to facilitate this extension, The City of Lake Elmo will work with the City of Oakdale to connect
existing homes as public projects occur or as when otherwise feasible to make these connections.
l��u�c�J��wF ��Hxp
,
The following table provides projections of future sewer units (REC units) that will connectto the
regional interceptors, including all new sewer units and any existing units that are projected toconnect
into the system,
New RECUnits
VVONE Cottage Grove
2010 U U
2011 O 0
2012 0 O
2013 D O
2014 60 40
ZOlS 375 140
2016 520 326
2017 665 512
2018 810 698
I019 956 884
IOlO 1100 1070
2021 1200 1270
2022 1300 1470
2023 1400 1670
2024 1600 1870
2025 1600 3070
2026 1600 2456
2027 1600 2842
2028 1600 3228
2029 1600 3614
2030 1600 4000
Existing RECUnits
VVONE Grove
' ' -
lDD O
lOO O
lUU O
lDO 0
100 0
lUD O
130 ZO
160 40
190 60
220 80
250 100
270 150
290 200
300 357
300 533
300 700
300 700
300 700
300 780
300 700
300 700
Total
10
100
100
100
JOO
615
996
1377
1758
2139
2520
2890
3260
3737
4203
4670
5056
5442
6828
6224
6600
Lake Elmo Comprehensive Plan Chapter N—Wastewater Facilities
11'rr��`
The Sewer Staging Plan Map (Map 6-1) shows sewer service staging in three phases in accordance with
the Land Use Plan. The staging plan will berevised tnreflect any future updates tuthe Memorandum of
Understanding between the City and the Metropolitan Council.
The Sewer Service Area — Tri Lakes Map (Map 6-2) shows the sewer service area for existing homes to
beprovided with service along Lake Olson, There isnospecific time frame identified for this area, but
connections are expected to begin in20ll
Year VVONE
2010 0.03
2014 0.04
2015 O�13
2016 0.18
2017 0.23
2018 0.27
2019 0.32
2020 0.37
2025 0.52
2030 0.52
Cottage Grove
0.00
0.01
0.04
0.09
0,15
0.21
0.26
0.32
0,76
1.29
Flows are based on 1 residential equivalent unit = 274 gallons per day
Totals
0.03
0,05
0.17
0.27
0.38
0.48
0.59
0.69
1.28
1.81
Regional Sewered Staging Plan
LIlt (.11
LAKE ELM()
ELMO
Data Scource: Washington County, MN
8-16-13
Stage 1
Stage 2
Stage 3
0 0.25 0.5 1
rimumunirimomm Miles
r 1
t " A
L.
1 1. r„,
_.7
I I
i
HILL:.TRAIL '9'1"
56THIST N ' -
Li ("".">11:
I - .
•
t ,
/
,
7 tWINDa REAK T Rit N t ' ' •
...i -1,
t _ i
-i1 iItt t I t-I '
1—,
7 Zi ' -• ,1
I . 7
oi
/
LJI; I '
,z/
Sewer Service Area - Tri Lakes
Lake Elmo Comprehensive Plan Update
T I IL. CITY OF
LAKE ELMO
Map Date:
April 22, 2013
j0 125250 500 750 1,000
Fee
Future Public
Sewer Service Area
ap 6-2
Lake Elmo Comprehensive Plan Chapter V/—,Wastewater Facilities
The general plan for providing sanitary sewer to the planned service areas is described in VIZp
The City ofLake E|mc/sgoal is tohave noinflow orinfiltration into its sewer system, and toattain the
goal of preventing and reducing excessive infiltration and inflow into the local sewer system the City will
observe the following procedures:
w All sewer mains will be air tested in accordance with the Minnesota City Engineers Association
Standards for Utility Construction.
v All new sewer mains will betelevised.
• Homes and businesses will be checked for sump pump discharge into the sewer system prior to
issuance ofaCertificate ofOccupancy.
• The City will monitor its actual sewer flows during storm events to see if there is an increase in
sewer dischar0o.
• The City will develop aschedule toinspect and clean all sewers.
Should excessive inflow and infiltration beaconcern inthe future, the City will adopt additional policies
tnremedy the situation.
The City has adopted Chapter 4:Subsurface Sewage Treatment System Regulations ofthe Washington
County Development Code by reference. A copy of the City's Ordinance and a description of the SSTS
monitoring system are included as an Appendix. Washington County currently monitors SSTS
installations and administers the code for the City.
Cimarron Manufactured Home Park operates and maintains a packaged treatment plant with a capacity
of 0,15 MGD. There is a State permit for this facility.
Map G'4entitled Existing 2O2Common Wastewater Systems identifies the [ity'sexisting public septic
systems.
Septic Systems are allowed for all land uses within the City outside of the planned sewer service areas in
accordance with Chapter 4:Subsurface Sewage Treatment System Regulations ofthe Washington
County Development code asadopted byreference bythe City ofLake Elmo.
The capacity and flows to public and private septic systems are listed in Cr a n d "TE 16 'e
Map 6-3
e,
Municipal Boundary
Village Open Space Overlay
White hatching denotes
possible mixed use areas
tanned Land Uses
,1 Business Park
7f Commercial
Village Mixed Use
Village Urban Low Density
rt, Village Urban Medium Density
Urban Low Density
Urban Medium Density
Urban High Density
Rural Single Family
Rural Area Development
Public/Park
Future Land Use - Sewer Plan
( 1It-
LAKE ELM()
Data Source: Washington County, MN
8-19-13
00'00•Bin Gravity Sewer
Forcemain Sewer
Lift Station
MCES Interceptor
Miles
0.5 1
5
Fields ofSt. Croix
Tana Ridge
Tamarack Farm Estates
Hamlet onSunfish Lake
Prairie Hamlet
Wildflower Shores
Carriage Station
Whistling Valley (|'U|)
Tapestry
Farms ofLake Elmo
Discover Crossing
St. [noix'sSanctuary
Hidden Meadows
Lake Elmo Comprehensive Plan [hopterN—WastewmterFodlities
hAep6-5Private Community Wastewater Treatment Systems shows the privately owned sewage
treatment systems that have been constructed in the City. These private systems have been built since
l998.The city at the time decided toallow "performance based" sewage treatment systems, in
accordance with Minnesota Rules 7O80 Todate, all ofthese private systems are located innew
residential subdivisions, The homeowners within these new subdivisions are responsible for ownership,
operation and maintenance. The Private Community Wastewater Treatment Systems consist of
" wetland treatment systems" or"community drainAeldsystems".
Systems over 10,000 gallons per day have a State Disposal Permit.
Alist ofthe Private Community Wastewater Treatment Systems are incorporated aspart ofTable 6-C,
Subdivision Number of Homes Design Flow (GPD)
35,589
5,841
4,000
8,200
2,800
3,600
44'875
20,000
ZS'1ZS
12'375
9,045
20,000
l3'375
135
20
20
41
14
25
11l
46
67
33
28
GZ
Church &25Homes
State Permit
Yes
Yes
No
Pending
No
No
Yes
Yes
Yes
Yes
No
Yes
Yes
(jtv'U\Yned 20I
In the late 1980's, the City of Lake Elmo participated in the Federal 201 program which provided grant
funds to help communities build shared wastewater treatment systems. The City ofLake Elmo designed
and constructed eight (8)ZQlshared wastewater treatment systems under this program toreplace
failing septic systems on private property. The systems provided individual septic tanks for private
DRAFT 8126113 VI —8
Lake Elmo Comprehensive Plan
Chapter N—Wastewater Facilities
properties with shared wastewater drain fields and were constructed in the Old Village and Tri-Lakes
areas.
ivlapG'�:Existing 2O1 Shared Wastewater Treatment Systems shows the location ufthese systems,
which include the following facilities:
Facility Number of Connections Design Flow (GPD)
�Old Village Remote A 6 3,750
'Old Village Remote 8 6 2'700
�Old Village Remote [ 8 1,580
�Old Village Remote D 6 4,440
�Tri-LakesRemote A l 450
� rh'Lake« Remote 3 1,500
! Tri'iakes Remote Z 600
� Tri'LakesRemote D 3 1'350
.Th'LakesRemote E 1 450
FU1uxCSewer Plans
The City has no plans to expand the area served by the Regional Sewer System outside of the areas
shown in Map 6-1 Sewer Staging Plan Map except for those areas specified in the Tri-Lakes area and
depicted on Map 6-2 Sewer Service Area — Tri takes Map, The City will continue to work with the City of
Oakdale to potentially extend sewer services into the Tri'Lakes area toserve the future service areas
identified in this map. Within the planned Regional Sewer System, the City will abandon all City -owned
septic systems in the Village Area at the time of connection to sanitary sewer. The City does not plan to
construct a local sewage treatment plant,
Private sewage treatment systems may beconstructed innew residential developments bydevelopers
asnecessary outside ofthe areas that have been guided for public sanitary sewer services, The
installation of new private systems will occur at the time new homes are built.
ap 6-4
1
System C
(T;;
System B
34TH ST
STILLWATfiR-73
EXISTING 201 COMMON
WASTEWATER SYSTEMS
Lake Elmo Comprehensive Plan 2005 - 2030
LimilatIon of Liability
$0.11, andisn,1
Ve, tont, In, c4, 0%.
el
Mep oele August 24, 2005
Coeve0 TK DA
70TH ST
50TH Si
50TH ST
System D
System C
System B
30TH ST
System A
4 I
OTH ST
ST
UPSON Bt. VD
HUDSON RD
Legend
CIO ‘.41.-vje Sktri
144,,,es S)stelo
016 El,. C ei.I1,1011.
T
40TH ST ¢ .
TH ST
34TH ST
1
4TH ST
I 1-94 ,
TAKE JANE TR
Wildflower Shores
„Lf ciL
— I
g
15'
S7
ENGINEERED WETLAND
TREATMENT SYSTEMS
Lake Elmo Comprehensive Plan 2005 - 2030
62ND ST
Prairie Hamlet
Discover Crossing It
/ ,. ¢
53RD S f f-2
/
,
Tama lack Faint Estates _
Lrj-0-0 Carriage Station
„..,' Fields of St. Croix el
60TH ST
• St. C/oixs Sant6rary'
Farms of Lake Elnro
(tr
Vt.lnIstling Valley
Limitation or Liability
r, tss tdrih,sO isrsdis r..t
4isiditt4 isi,ots in, Thsirs,phitcr-rp,xn k.vel
v8 ex, efi:tt
eets
Map Dale, August 24, 2005
Cleale0 ay: TK DA
IP Hidden Meadows
47TH ST
Tapestry
11711
UJ
1
10TH ST
12C
:44,
'
Tana Ridge
I-
7
40TH ST
30TH ST
BLVD
HUDSON RD
Treatment Systems
Welland Treatment Location
jst :n, Ecuisa,31',
TI IF (xi"
MAYOR AND COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
9/03/2013
10
AGENDA ITEM: Well No. 4 Connecting Waterrnain — Resolution Receiving Feasibility
Report and Calling Hearing on Improvement
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
Cathy Bendel, Finance Director
Dave Snyder, City Attorney
Chad isakson, Project Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .......... ..... ........... ...... ...... ............................... ...... .........City Engineer
Report/Presentation.. ....... ............ ...... . ...................... . ...... ..... ....... ....City Engineer
Questions from Council to Staff"... ........ ............. .......... ............ ........... Mayor Facilitates
- Public Input, if Appropriate....... ...... ........ ..... .................. ..... ...... Mayor Facilitates
Call for Motion ..... ..... ...... Mayor & City Council
Discussion Mayor & City Council
Action on Motion........................ ..... .......... ..... . ......... Mayor Facilitates
SUMMARY AND ACTION REOUESTED:
The City Council is respectfully requested to consider adopting Resolution No. 2013-71 receiving the
Feasibility Report and calling for a Public Improvement FIearing to be held on October 1, 2013. The
recommended motion for this action is as follows:
"Move to adopt Resolution No. 2013-71, receiving the Feasibility Report and calling Hearing
on Improvement for the Well No. 4 Connecting Watermain improvements."
STAFF REPORT:
In accordance with the 2013-2014 Capital Improvement Plan, watermain will need to be extended along
50`h Street and Lake Elmo Avenue, from 50'1' Street to 43`d Street, to connect Well No. 4 to the City's
existing distribution system. Individual home service stubs and fire hydrants will be installed as a part of
the project as the trunk watermain is extended past existing residential properties. The improvements will
benefit the property owners by providing them the opportunity to connect to the municipal water system
and will provide increased fire protection for the property. The feasibility report is necessary to satisfy the
state required process to assess the benefiting property owners if the City wishes to levy assessments as
part of the project.
Similar to the Keats MSA Street and Trunk Watermain Improvements, this project is being installed as
part of the overall water system capital improvement plan, and not as a project to specifically deliver
municipal water to the adjacent properties. Therefore the adjacent properties are not required to pay 100%
of the infrastructure extension costs as is seen in other utility extension projects, but the properties will
receive benefit. The feasibility report and subsequent public hearings will be completed at the same time
as the design of the watermain extension.
Staff will present the findings and recommendations of the Feasibility Report at the meeting including an
option to assess a $5,800 lateral benefit charge to ten (10) benefitting properties along the improvement
corridor, and a second option to assess one half that amount, or $2,900 lateral benefit charge at the time of
the project while deferring the remaining $2,900 to be collected if and when the property chooses to
connect to the City water system.
RECOMMENDATION:
Staff is recommending that the City Council adopt Resolution No. 2013-71, receiving e Feasibility
Report and calling Hearing on Improvements for the Well No. 4 Connecting Waterrnain Improvements.
The recommended motion for this action is as follows:
"Move to adopt Resolution No. 2013-71, receiving the Feasibility Report and calling Bearing
on Improvement for the Well No. 4 Connecting Watermain Improvements.
ATTACHMENT(S):
Resolution 2013-71 Receiving the Feasibility Report for the Well No. 4 Connecting Watennain
Improvements and Calling Hearing on Improvement.
2. Notice of Hearing on Improvement.
3. Project Schedule.
4. Location Map.
5. Feasibility Report (available for rellew cii City Hall)
2
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-71
A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE
WELL NO. 4 CONNECTING WATERMAIN 1MPROVEMENTS
AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to City Council authorization, adopted on August 6, 2013, a feasibility
report has been prepared by FOCUS Engineering, Inc. for the extension of trunk watermain facilities
along 50111 Street and Lake Elmo Avenue, from 50111 Street to 43' Street in order to connect Well No. 4 to
the water distribution system; and
WHEREAS, the feasibility report recornmends that connection service stubs be installed to
properties located adjacent to the watermain improvements and recorrunends that a portion of the cost of
the improvements be assessed pursuant to the City's Special Assessment Policy and Minnesota Statutes,
Chapter 429; and
WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvements as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council will consider the improvements in accordance with the report and the
assessments of the abutting properties for all or a portion of the cost of the improvements
pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $617,000.
A public hearing shall be held on such proposed improvements on the 1stday of October. 2013,
in the council chambers of the City Hall at or approximately after 7:00 P.M. and the clerk shall
give mailed and published notice of such hearing and improvement as required by law.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE THIRD DAY OF SEPTEMBER,
2013.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(Seal)
ATTEST:
Adam Bell
City Clerk
Resolution No. 2013-71
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, October 1,
2013, to consider the making of the following improvements, pursuant to Minnesota
Statutes, Sections 429.011 to 429.111;
The improvement will consist of the extension of trunk watermain facilities along
50th Street and Lake Elmo Avenue, from 50111 Street to 43'1 Street in order to connect Well
No. 4 to the water distribution system. individual service stubs will be installed to
properties with existing homes that are located adjacent to the watermain improvements.
Fire hydrants will be installed along the corridor, providing increased fire suppression
capabilities in the area.
The area proposed to be assessed for these improvements include the properties with
existing residences and located along Lake Elmo Avenue and 50th Street North, directly
abutting the location of the proposed watermain improvements. The estimated total cost
of the improvements is S617,000. A reasonable estimate of the impact of the assessment
will be available at the hearing. Such persons as desire to be heard with reference to the
proposed improvements will be heard at this meeting.
DATED: September 3, 2013
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale -Lake Elmo Review on September 11, 2013 and September 18, 2013)
PROJECT SCHEDULE
prmjectTit|e: Well No. 4 Connecting VVaternnain Improvements
Client: City ofLake Elmo
Project No.: 2013.I31
Date: August 26'2Ol]
ENGINEERING, inc.
CacaGehe,en P.E.
Jack Griffin, P.[.
Ryan SuempskiP.E.
Chad |saksqn'P.[.
651.300.4261
651.300.4264
651.300.4267
651300.4283
August 6,Z013 Council orders preparation 0faFeasibility Report.
August 8'Z0l3 Team kickoff meeting. Schedule resident meeting and send out NOTICES.
August 21,2Ol3 Conduct resident meeting topresent the project (fnUovvingTHSUpenHouse).
September 3,IOl3 Presentation of Feasibility Report to Council. Council passes resolution receiving
report and calling for ahearing onimprovements tobeheld October l,ZOl3.
September 4,ZOIS Send notice ofpublic hearing t0residents and post innewspaper.
October l,2U1] Public Improvement Hearing.
January Zl20l4 Council Approve Plans and Specifications and Orders Advertisement for Bids.
February2Ci 2014 Receive Contractor bids.
March 4, 2014 City Council accepts bids and awards Contract.
April 1,2014 Conduct Pre -construction Meeting & Issue Notice toProceed.
June 2O,2Ol4 Work issubstantially complete (estimated IZvveekd.
July 1Q,3Ol4 Final Completion Date. Record As-bui|t»; Testing Results; and Final Recommendation
Letter t0City Engineer.
1
1
LEGEND
PROPOSED WATERMAIN
PROPOSED WATERMAIN SERVICE STUB
PROPOSED HYDRANT
ASSESSABLE PROPERTY
FOCUS
ENGINEERING
0
FIGURE NO. 2
N
500
1000
! Feet
PROJ. NO. 2013.131
LAKE ELMO, MINNESOTA PROPOSED WATERMAIN IMPROVEMENTS
SEPTEMBER. 2013
WELL NO. 4 CONNECTING
WATERMAIN IMPROVEMENTS
WELL NO. 4 CONNECTING
WATERMAIN IMPROVEMENTS
FEASIBILITY REPORT
"I'I il: (;I'1"1' OI-
jJAKE ELMO
SEPTEMBER, 2013
CITY OF LAKE ELMO, MN.
Project No. 2013.131
www.FOCUSengineeringinc,com
FOCUS ENGINEERING, inc.
CERTIFICATION
FEASIBILITY REPORT
WELL NO. 4 CONNECTING
WATERMAIN IMPROVEMENTS
THE CITY OF LAKE ELMO, MINNESOTA
SEPTEMBER 2013
Lake Elmo Project No: 2013.131
I hereby certify that this plan, specification, or report was prepared by me, or under
my direct supervision, and that I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
Chad J. Isakson 1 License No. 49028 I September 3, 2013
651.300.4283
F C S Engineering, inc.
www.FOCUSengineeringinc.com
WELL NO. 4CONNECTING WATERKMAIN|KHPR0VEhAENTS
CITY OFLAKE ELMO PROJECT NO: 2013'131
TABLE 0FCONTENTS
PAGE NO.
EXECUTIVESUMMARY. ............................................................................................................. 3
SECTION i PROJECT INITIATION AND 3O]PE----------_-----....... -------4
SECTION U. PROJECT AREA CHARA[TER|SO[S-------------........... ...... ------'4
SECTION Ill. PROPOSED WATER SYSTEM IMPROVEMENTS —........ ............... ---............ ---5
SECTION IV, IMPACTS OFPROPOSED IMPROVEMENTS ... --........... ------------...... 5
SECTION V. R|GHT-OF'VVAYAND EAIEMENTS—... ... —......... -------............ --.... '8
SECTION VI. PERMITS AND APPRUV4LS—...... --- ...... -----...... -----------...... 0
SE[T|ONVU. SUMMARY OFESTIMATED PROJECT COSTS ........ ----...... ....... -------O
SE{7|ONVUi FINANCING OF IMPROVEMENTS .......... ......... ........ ------------....... 7
SECTION IX. PROJECT SCHEDULE .... ............. ........ .......... ............. ---...... --------9
SECTION X. CONCLUSIONS AND RECOMMENDATIONS ......... ------------........ 10
APPENDIX
PAGES
FIGURE l:LOCATION MAP--- ............. .... --- .... ............... —................. -----.—.......... '.............. 1
FIGURE 2:PROPOSED VVATEHMA|NIMPROVEMENTS ...... —......................... .......... --- .......... —....... —... I
ENGINEER'S PRELIMINARY ESTIMATE 0FCOST ............. ---- ... ................ ....... ...... --- ....... ---........
I
PRELIMINARY ASSESSMENT ROLL ... .... —................ ..................... —...... ......... ...... —..........
----'—�l
ASSESSMENT PAYMENT SCHEDULE ........ ....... ... —............ ....... ........ _...... '... ..... .........
---------1
City ofLake Elmo, MN.
Project No: 2011131
WELL NO. 4CONNECTING
WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO PROJECT NO. 2013.131
EXECUTIVE SUMMARY
This feasibility report has been prepared in accordance with the City ofLake Elmo Capital Improvement
Plan ([|P) to address trunk vvatermain improvements necessary to connect a new municipal water
supply well, Well No. 4' to the existing water distribution system, The project is currently scheduled in
the [|P for construction in 2014. This report was prepared at the direction of the City Council to be in
accordance with Minnesota State Statutes 429 in order to consider the assessment of a portion of the
improvements to properties adjacent to and benefittingfnom these improvements.
The proposed improvements include the extension of trunk watermain facilities along 50th Street North
and Lake Elmo Avenue, from SCth Street N. to 43nj Street N, in order to connect Well No. 4to the
water distribution system. Individual service stubs will be installed to properties with existing homes
that are located adjacent to the wate,main improvements. Fire hydrants will be installed along the
corridor, providing increased fire suppression capabilities in the area. Ten (10) properties have been
identified that will benefit from these improvements by providing them the opportunity to connect to
the municipal water system. Additional benefit will be realized through lower homeowner's insurance
premiums due tothe enhanced fire protection for the property.
The total estimated project cost for this improvement is $617,000. This project is being installed as a
part of the overall water system and not as a project to specifically deliver municipal water to the
adjacent properties. Therefore the adjacent properties are not required to pay l00% of the
infrastructure extension costs as is seen inother utility extension projects. However, the properties will
receive benefit from the improvements and it is therefore recommended that each benefiting property
be assessed a $5,800 lateral benefit for the improvements.
Project cost details are included in the Appendix. The recommended Project Improvements are
necessary, cosL'effectke, and feasible and will result in a benefit to the properties proposed to be
assessed. It is recommended that the City Council accept this Report, hold the public hearing, and order
the improvements.
City nfLake [|noo, MN. Project No 2013.131
Well No. 4Connecting VVatennain Improvements PAGES
^ PROJECT INITIATION AND SCOPE
This project was initiated as a part of the [itys Water Capital Improvement Plan ([|P) in order to
connect Well No. 4 to the existing water distribution system. The City [mund| authorized the
preparation of the feasibility report for the Well No. 4 Connecting VVatermain Improvements on August
6, 20I3. Staff was directed to identify properties along the project corridor that may benefit from the
improvements and tm recommend potential assessments accordingly.
Well No. 4 will be the second high capacity well (1,250 Gallons per Minute) supplying water to the City's
municipal water system. The well is necessary to meet the growth demands of the City and to provide
backup firm capacity to Well No. I The well is currently being drilled and developed by Keys Well
Drilling Company and is anticipated to be complete in the fall of 2013. The extension of trunk watermain
along 501h Street N. and Lake Elmo Avenue, from 50'^ m Street N. to 43 Street N. is necessary to connect
Well No. 4tothe [ity's municipal water distribution system.
This Report is a desktop study, based on record drawings, aerial photography, aerial contours,
Washington County plat records, and city utility maps. Avisua| observation and condition assessment
was completed to review the preliminary routing. Topographic surveys were not completed as part of
this report and will be required to confirm the viability of the watermain pipe route and to further detail
project costs,
11. PROJECT AREA CHARACTERISTICS
In 201I and 2012 [by staff conducted a she acquisition study to identify properties that would be
suitable and potentially available for acquisition, fora municipal water supply well. This study nsuhzd in
the purchase of approximately 1.4 acres of property along S[/^ Street North' just east of Lake Elmo
Avenue. The well she was located further nor-th than originally anticipated by the C|P to protect the well
capture zone from groundwater contamination plumes generated from the Washington County landfill.
However, by moving the well further away from the existing water distribution system, additional trunk
wate/main was needed to complete the necessary connection near the intersection of Lake Elmo
Avenue and 43*Street N.
The location of the Well No. 4 connecting trunk wa\ermain will be placed along the shoulder of SOm
Street N. and Lake Elmo Avenue, Lake Elmo Avenue is owned and maintained by Washington County
with the topography along this corridor generally sloping away from the roadway, 5 01h Street N. is a city
City ofLake Elmo, IVIM. Project No: 2013.131
owed street. Both roadway pavements are in good condition with neither roadway scheduled for
reconstruction inthe next IOyears.
III. PROPOSED WATER SYSTEM IMPROVEMENTS
The proposed water system improvements include the extension of 12' ndh trunkwatennain line from
the Well No. 4 site to the intersection of43'" Street and Lake Elmo Avenue. The improvement includes
approximately 4,5OOfeet ofwatermaio, lO residential service stubs, 9 hydrant assemblies, and 19 gate
valves. The watermain will be installed using directional drilling to minimize disruption to the existing
roadway pavements and minimize costs.
The specific trunk wutennoin alignment will be determined during the design phase resulting in a route
that seeks to minimize impacts to utilities, roadway pavement impacts, and tree loss. Hydrants and
valves will be located strategically to minimize the number required while providing a functional and
efficient operating system. Public Works staff and the Lake Elmo Fire Chief will be consulted for the
placement of these appurtenances. The project would extend a service connection pipe to the property
line, or edge of right-of-way, often (10) properties with an existing home and abutting the proposed
improvements. Properties on the opposite side of the road from the watermain will have service stubs
installed by boring the pipe under the road. Properties that choose to connect to the system will be
responsible for the private water service line from the right-of-way to their home.
UV. IMPACTS OF PROPOSED IMPROVEMENTS
The proposed watennain extension will complete a critical connection of Well No. 4to the [itys water
supply system. A new well is critical for the City to be able to add new customers and support the
protected growth and development in the Village and 194 corridor areas. Without this connection the
City will continue to rely on Well No. 2 as the only supply well, without backup or redundancy.
Should a construction project be pursued as recommended, short-term traffic delays, construction dust
and noise' minor tree loss, and erosion will occur during construction of the improvements. Efforts to
minimize these impacts include proper construction traffic signage, restriction of work hours and
implementation of dust and erosion control measures. Construction impacts can be mitigated through
the use of proper construction specifications and best management practices. The project as proposed
will be mostly installed with trench|eystechnology and will therefore result in minimal disturbance to
existing surface conditions throughout the length of the project. Any disruptions that occur along the
City ofLake Elmo, IVIN. Project No: 2013.131
existing corridor will be restored consistent with general construction practices, however it is not always
possible to restore to pre-existing conditions.
V. RIGHT-OF-WAY AND EASEMENTS
All improvements are proposed within the existing City or County right-of-way or prescriptive
easements. A County right-of-way permit will be required to facilitate the project as proposed. It
appears that noadditional easements will berequired.
VI. PERMITS AND APPROVALS
The following permits will be required to implement the proposed improvements:
• Minnesota Department ofHealth (K4DH)VVatermain Extension Permit.
w Washington County Right-of-WayPermit.
VII. SUMMARY OF ESTIMATED PROJECT COSTS
Included in the Appendix is the detailed estimate of probable Project costs including construction,
engineering, geutnchnica| investigations, and contingencies. No allowance has been provided for
easement and right-of-way. A 4% allowance is included for }eBa|' fiscal and administration costs;
however these actual costs should be further estimated by the City finance staff.
These cost estimates are based on recent construction projects ofsimilar character and assume that the
proposed improvements would begin in 2014. The actual project costs will bedetermined through a
competitive bidding process and will vary with market conditions at the time of the bid.
Total estimated project cost for the Well No. 4 Connecting Watermain Improvements Project:
City ofLake Elmo, MN. Project No: 20I3-131
Well No. 4Connecting vVmernnain Improvements PAGE 6
Vill. FINANCING OF IMPROVEMENTS
This project will be funded through a combination of the City s Water Enterprise Fund, the $1.0 million
DEED Water System Grant, and special assessments. Because the proposed project serves the entire
water supply system, and therefore all existing and future users of the City water supply, the project is
considered [ORE Water Infrastructure and is funded through the Water Enterprise Fund. The City
collects Water Availability Charges and Water Connection Charges from each user connecting tothe
system to pay for CORE water infrastructure improvements, either directly or through bond repayments.
This project will also be partially funded through the Cbys $lO million DEED Water System Grant. The
City has received a $lD million matching grant tospend on municipal water system infrastructure, with
all expenditures to be made by December31, 2014. The City must expend an additional $1.0 million
from the Water Enterprise Fund to match the grant contribution. This project, together with the Keats
TnunkVVatennain, Production Well No. 4and Pumphouse No. 4 combine for over $2.0 million in water
system improvements.
in addition tothe above funding sources, it is recommended that the City impose special assessments
against the properties benefiting from the improvements. Special assessments are levied in accordance
with Minnesota Statutes Chapter 429 and the City of Lake Elmo Special Assessment Policy, Following the
assessment policy, the City Council should consider levying lateral benefit charge of$5,OQ0to each of
the existing housing units that are provided a water service stub. The$S,QOO lateral benefit charge is
the current charge onthe 2013 City Fee Schedule. Consideration should begiven toassessing a lateral
benefit charge whether o,not the property chooses toconnect toCity water. When aproperty connects
to City water, they must also pay S3'UO0Water Availability Charge (VVA[)' a $l,0OOWater Connection
Charge, and a$3OOMeter Fee,
In the past year, the [by ordered the Keats Trunk Natennain Improvements and following testimony
from the property owners, the City Council chose to levy a $2,900 assessment at the time of the project
while deferring the remaining $I'90O(from the $5,8U0lateral benefit charge) until the property choose
to connect to the system. If a property never connects the City must fund the remaining $Z'BOOamount.
City ufLake Elmo, PNN. Project No: 2013.131
The total estimated project costs are listed below for the recommended improvements with staff
recommendation toassess a$S,8OUlateral benefit charge:
ASSESSMENT OPTION 1:
oFFnm,ar�
� ' Total Estimated ��_� ���� ��_
�_,-----,.-'- Project Costs
Enterprise Fund
Special
Assessments
Alternatively, the total estimated project costs are listed below for the recommended improvements
with a $2,980 assessment at the time of the project, and deferring the remaining $I'900 until the time
of connection:
ASSESSMENT OPTION 2:
Proposed Improvement
Total Estimated
Project Costs
Water
Enterprise Fund
$3]6/}UO
DEED Grant
Funds
$252,000
Special
Assessments
(10 at $2,900ea.)
$29,000
The City may use fund reserves nrbonds for the Project improvements topay the up -front project costs
and to cover City cost participation. Special assessments would be levied against the benefiting
proper -ties with payment terms structured sothat the City receives funds to meet debt obligations. If
bonds are sold to finance the improvements, the interest rate on the assessment would becharged at
the coupon rate plus 296. If no bonds are sold, the interest rate would beset at the rate allowed by
State law.
It is recommended that the watennain improvements be levied over lS'your period. Assuming an
assessment is levied in the amount at 4.596 interest, the property owner, if they choose to finance the
assessment, would be required to pay an estimated annual payment as shown /n the Assessment
Payment Schedule included )nthe Appendix.
City of Lake Elmo, KxN. Project No: 2013.131
IX. PROJECT SCHEDULE
The following schedule is proposed in order to construct these improvements in 2014.
August 6,2023
September 3,ZOl3
September, 2013
October 1,2Ol3
January 21,ZOl4
March 4,2OI4
March-September,2UI4
Lake Elmo Council orders preparation of Feasibility Report
Lake Elmo Council accepts report and calls for Hearing on Improvements to
beheld October 1'ZOl3
Resident Project Information Meeting — Preliminary Report Findings
Lake Elmo Public Improvement Hearing. Council passes resolution ordering
Improvement
Presentation ofPlans and Specifications. Council Approves Plans and
Specifications and Orders Advertisement for Bids
Receive Contractor Bids
City Council accepts bids and awards Contract
Construction ofImprovements
City ofLake Elmo, x8N. Project No: 2013131
X. CONCLUSIONS AND RECOMMENDATIONS
The City is in need ofasecond Water Supply Well to meet current and projected demands onthe City
water system. Production Well No. 4 is currently under construction and will be completed in November
I013. Atrvnk watarmain extension is needed to connect Well No. 4to the existing distribution system.
The trunk watormain extension project proposed within this report, along 50'h Street N. and Lake Elmo
Avenue, identifies the least cost alternative for making this improvement. Service stubs are
recommended tobeextended toproperty lines along the utility corridor aspresented inthis report, The
trunkm/atermain extension project, as proposed, is technically and financially feasible, is necessary, cost-
effective, and will result in a benefit to the properties proposed to be assessed. It is recommended that
the City Council accept this Report, hold the public hearing, and orderthe improvements.
City ofLake Elmo, M Project No: ZUB.B1
ENGINEERING
43R
STREET
PROJ. NO. 2013.131
LAKE ELMO, MINNESOTA
SEPTEMBER. 2013
..ollwowiltili4 miuu,
50TH STREE
1000
FIGURE NO.
LOCATION MAP
WELL NO. 4 CONNECTING
WATERMAIN IMPROVEMENTS
2000
Feet
LEGEND
PROPOSED WATERNAIN
PROPOSED WATERMAIN SERVICE STUB
PROPOSED HYDRANT
ASSESSABLE PROPERTY
FOCUS
ENGINEERING
PROJ. NO. 2013.131
AKE ELMO, MINNESOTA
SEPTEMBER, 2013
500
FIGURE NO. 2
1000
Feet
PROPOSED WATERMAIN IMPROVEMENTS
WELL NO. 4 CONNECTING
WATERMAIN IMPROVEMENTS
WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2013.131
ENGINEER'S OPINION OF PROBABLE COST
12-INCH TRUNK WATERMAIN EXTENSION
ENGINEERING, inc.
DATE: SEPTEMBER 2013
Item Description Quantity Unit Unit price Total Cost
1 MOBILIZATION 1.00 LS 522,000,00 $22,000
2 TRAFFIC CONTROL 1.00 LS $10,500,00 $10,500
3 CONNECT TO EXISTING WATERMAIN 2,00 EA $3,500.00 $7,000
4 12" HDPE WATERMAIN, INSTALLED BY HDD 4,400,00 LF $60.00 5264,000
5 16" HOPE WATERMAIN, INSTALLED BY HDD 50,00 LF $110.00 55,500
6 6" DIP, CL. 52 WATERMAIN 180.00 LF $31.00 55,580
7 1" TYPE "K" COPPER WATER SERVICE 500.00 LF $21,00 $10,500
8 1" CORPORATION STOP W/ FUSABLE SADDLE 10.00 EA 5220m $2,200
9 1" CURB STOP WITH BOX 10.00 EA 5280.00 $2,800
10 6" HYDRANT ASSEMBLY (8'-6" BURY) 9.00 EA $3,750.00 $33,750
11 6" RES. SEAT GATE VALVE & BOX 9.00 EA $1,200.00 $10,800
12 12" RES, SEAT GATE VALVE & BOX 9.00 EA $2,900.00 526,100
13 16" BUTTERFLY VALVE & BOX 1.00 EA 53,200.00 $3.200
14 Ml DIP COMPACT FITTINGS 2,615.00 LB $5.80 $15,167
15 BORING PIT RESTORATION TO EXISTING CONDITIONS 1.00 LS 539,350.00 539,350
16 TOPSOIL 72.00 CY $14.00 $1,008
17 SOD 550.00 SY $2.75 $1,513
18 OFF ROAD STRUCTURE MARKER 26.00 EA $100,00 $2,600
Subtotal Estimated Construction Cost:
Contingencies: 546,000
Easement and Right-of-way Acquisition: 50
Engineering Services (Report, Design and Construction Administration) 558,000
Full -Time Construction Observation: $23,000
Geotechnical Engineering: 57,000
Legal, Fiscal and Administration: $19,000
$464,000
Total Estimated Project Cost: $617,000
The estimated costs are according to average prices received on similar projects in other areas. The actual costs for this project will be determined through a
bidding process and can vary with market conditions at the time of the bid.
City of Lake Elmo, MN Project No. 2.013.13.1
Well No, 4 Connecting Waterman, Improvements PAGE 1
CITY OF LAKE ELMO, MN, WELL NO. 4 CONNECTING WATERMAIN IMPROVEMENTS
SEPTEMBER 2013 PRELIMINARY ASSESSMENT ROLL
NO.
1
2
3
4
5
6
7
8
9
10
NAME
ROBERTS SAXE G &B CHRISTINA 11165
GLCJ PROPERTIES LLC
BREADY MARY B & KATHRYN M FLICEK
DAY JACQUELYN L & KEVIN K
REINHARDT MICHAEL C & AMY L
SLINGER DONALD L & JERELYN
WILLIAMS DOUGLAS C & MARY F & MARY F COUNTRYMAN -WI
HOFFMAN RICHARD.) & NANCY L
SCHMIDT MARGARET ANN TRS & ANTHONY & MARGARET SC
ABBOTT ROY E & LAURA A
ADDRESS
50TH ST N LAKE ELMO 55042
11050 50TH ST N LAKE ELMO 55042
4890 LAKE ELMO AVE N LAKE ELMO 55042
4779 LAKE ELMO AVE N LAKE ELMO 55042
4690 LAKE ELMO AVE N LAKE ELMO 55042
4620 LAKE ELMO AVE N LAKE ELMO 55042
4596 LAKE ELMO AVE N LAKE ELMO 55042
4550 LAKE ELMO AVE N LAKE ELMO 55042
4525 LAKE ELMO AVE N LAKE ELMO 55042
4455 LAKE ELMO AVE N LAKE ELMO 55042
PAGE 1 of 1
PID UNITS
1202921220002
102921330003 1
1102921110005 1
1202921220005 1
1102921140005 1
1102921140004 1
1102921140001 1
1102921140006 1
1202921230005 1
1202921320002 1
TOTAL 10
ASSESSMENT PAYMENT SCHEDULE
Interest Rate
Original Years
Remaining Years
Year Started
Beginning Balance
YEAR
2014 $
2015 $
2016 $
2017 $
2018 $
2019 $
2020 $
2021 $
2022 $
2023 $
2024 $
2025 $
2026 $
2027 $
2028 $
BEGINNING
PRINCIPAL
5,800.00
5,413.33
5,026.67
4,640.00
4,253.33
3,866.67
3,480.00
3,093.33
2,706.67
2,320.00
1,933.33
1,546.67
1,160.00
773.33
386.67
4.50%
15
15
2014
5,800.00
ANNUAL
PRINCIPAL
ANNUAL
INTEREST
$ 386.67 $ 316.06 $
$ 386.67 $ 243.60 $
$ 386.67 $ 226.20 $
$ 386.67 $ 208.80 $
$ 386.67 $ 191.40 $
$ 386.67 $ 174.00 $
$ 386.67 $ 156.60 $
$ 386.67 $ 139.20 $
$ 386.67 $ 121.80 $
$ 386.67 $ 104.40 $
$ 386.67 $ 87.00 $
$ 386.67 $ 69.60 $
$ 386.67 $ 52.20 $
$ 386.67 $ 34.80 $
$ 386.67 $ 17.40 $
$ 5,800.00 $ 2,143.06 $
First year interest calculated from October 15, 2014 through December 31, 2015
Pagel
ANNUAL
TOTAL
702.73
630.27
612.87
595.47
578.07
560.67
543.27
525.87
508.47
491.07
473.67
456.27
438.87
421.47
404.07
7,943.06
ENDING
PRINCIPAL
5,413.33
5,026.67
4,640.00
4,253.33
3,866.67
3,480.00
3,093.33
2,706.67
2,320.00
1,933.33
1,546.67
1,160.00
773.33
386.67
(0.00)
AGENDA ITEM:
MAYOR AND COUNCIL COMMUNICATION
DATE:
REGULAR
ITEM #:
9/03/2013
11
Section 34 Water and Sewer Utility Extension improvements — Public
Improvement Hearing; Ordering the Improvement; Accept Bids and Award
Contract
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Adam Bell, City Clerk
Cathy Bendel, Finance Director
Dave Snyder, City Attorney
Ryan Stempski, Assistant City Engineer
ORDER OF BUSINESS:
- Introduction of Item ...... .................................... ..... ..... Engineer
Report/Presentation...................... ....... . ........ . ....... ............. ...... ..City Engineer
Questions from Council to Staff.. ..... ..................... ...... ...„ .... ..... ........... Mayor Facilitates
Public Input, if Appropriate.............. ..... ....... ............. ...Mayor Facilitates
Call for Motion ........ ..... ............ . ........ ....... . ....... __Mayor & City Council
- Discussion......... ..... ........., ..... ..... ............... ............. ...... .....Mayor & City Council
- Action on Motion..... .......... ....... ..... .................. Mayor Facilitates
SUMMARY AND ACTION REOUESTED:
The City Council is respectfully requested to open the Public Improvement Hearing for the Section 34
Water and Sewer Utility Extension Improvements; and following the hearing, consider adopting
Resolution No. 2013-72, thereby ordering the improvement, accepting contractor bids as presented and
awarding a contract for the improvements. The recommended motion for this action is as follows:
"Move to approve Resolution No. 2013-72, Ordering the Improventent, Accepting the Bids, and
Awarding a Contract to Redstone Construction Co., Inc., in the amount of Sl,701,884.50,
for the Section 34 Water and Sewer Utility Extension Improvements."
BACKGROUND:
This project was initiated by a Petition for Public Improvements, pursuant to Minnesota Statute 429. The
petition was received by City staff and presented for Council consideration on March 19, 2013. As a
result of the Petition, the council ordered both the Preparation of the Feasibility Report and the
Preparation of Plans and Specifications for the requested Improvements.
A Feasibility Report- was approved on July 16, 2013. The Report addresses the scope of the proposed
improvements together with the estimated project costs and the preliminary assessment roll. This report is
available for review at City Hall.
The feasibility report recommendations are a result of continuous corrununications with the impacted
property owners and potential development partners. Staff conducted three property owner meetings and
corresponded with many of the property owners throughout the preparation of the report and design for
the improvements. Both the scope of improvements to be constructed for this project and the cost
allocation methodology were revised multiple times in response to stakeholder input. The Report findings
and recon-u-nendations, puts forth a proposed project that substantially achieves the goals and objectives of
the requested project while balancing the specific interests of the various stakeholders and fairly
distributing the burden of cost.
The City Council also approved the Plans and Specifications for the project on July 16, 2013, and
authorized staff to advertise the Project for bids. The Project was advertised on QuestCDN.com, Finance
and Commerce, and in the Oakdale -Lake Elmo Review in accordance with the Minnesota Competitive
Bidding requirements.
STAFF REPORT:
Pursuant to Minnesota Statutes, Sections 429.011 to 429.111, a Public 'Improvement Hearing has been
noticed for September 3, 2013, sometime after 7:00 P.M. to consider ordering the improvements for the
Section 34 Water and Sewer Utility Extension Improvements.
The project will extend trunk vvatermain and sanitary sewer facilities necessary to serve the projected
growth and development for the remaining undeveloped properties located in Section 34, Township 29
North, Range 21 West. The recommended improvements consist of trunk watennain and sanitary sewer
(including a lift station near Goose Lake), extending from the Eagle Point Business Park along Hudson
Boulevard and Keats Avenue to the south end of Goose Lake. Twelve (12) permanent and twelve (12)
temporary construction easements are required to construct the project as proposed and for the costs used
to prepare the preliminary assessment roll, The City is requesting the dedication of all easements at no
cost and in a form acceptable to the City Attorney. Without the easements the project may be constructed
at greater cost with the higher costs being assessed back to the benefitting properties. A report on the
status on the receipt of these permanent and temporary easement agreements will be made at the meeting.
The attached notice was published in the official newspaper and individual notifications were sent to each
property owner that has been deten-nined to benefit from the improvements and will therefore be assessed
a portion of the costs. The preliminary assessment roll has been distributed to each of the benefitting
properties and the City has requested a Waiver of Assessment and Irregularity Agreement from each of
them, in a form acceptable to the City Attorney. Receipt of this agreement provides the City with
certainty of recovering all costs apportioned to that property through the levy of the assessment and
avoids potential litigation. If the City receives this signed agreement from 100°/0 of the property owners,
the City may waive the public hearings per MN State Statute 429.
Bids were received, publicly opened, and read aloud on August 20, 2013. The City Engineer and his
consultants have prepared and attached the Letter of Recommendation for the award of the contract. The
City received five (5) bids for this project, with Redstone Construction Co., Inc. providing the lowest base
bid in the amount of $1,701,884.50. The Engineer's post -design construction cost estimate for the project
was $1,808,986, excluding a 10% contingency.
Redstone Construction Co., Inc. is a known contractor havingsuccessfully completed similar projects in
the Metro Area. The City Engineer is therefore recommending that the Council award the contract to the
lowest responsible bidder, Redstone Construction Co., Inc., as outlined in the attached letter. The
2
Contractor has communicated a balanced bid and is prepared to deliver the project per the plans and
specifications and in accordance with the substantial completion date of December 20, 2013 and final
completion date of1Vlay 30, 2014.
The total estimated cost of the watermain improvements is $671,800. The total estimated cost of the
sanitary sewer improvements is $1,706,400.
FUNDING:
The project will be financed through the issuance of tax exempt bonds. The total project costs will be
100% assessed to the benefitting properties with payments made over 15 years at 4.5% (the City's bond
rate plus 2%). Each benefitting property was asked to sin a Waiver of Assessment and Irregularity
Agreement to indicate their support for the improvements and waive their right to appeal the assessment,
A report will be given at the council meeting, to indicate which properties are backed by the submittal of a
Signed Waiver of Assessment and Irregularity Agreement in the form acceptable to the City Attorney,
RECOMMENDATION:
Staff is recommending that the City Council approve Resolution 2013-72, thereby ordering the
improvement, accepting contractor bids as presented and awarding a contract for the improvements. The
recommended motion for this action is as follows:
"Move to approve Resolution No. 2013-72, Ordering the Improvement, Accepting the Bids, and
Awarding a Contract to Redstone Construction Co., Inc., in the amount of $1,701,884.50,
for the Section 34 Water and Sewer Utility Extension Improvements."
ATTACITMENT(S):
Resolution No. 2013-72 Ordering the Improvement, Accepting the Bids, and Awarding a
Contract for the Section 34 Water and Sewer Utility Extension Improvements.
2. Notice of Hearing and Preliminary Assessment Rolls.
3. Engineer's Letter of Award Recommendation.
4. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-72
A RESOLUTION 0 ERING THE IMPROVEMENT, ACCEPTING THE
BIDS AND AWARDING A CONTRACT FOR THE SECTION 34 WATER
AND SEWER UTILITY EXTENSION IMPROVEMENTS
WHEREAS, a resolution of the city council adopted on July 16, 2013, fixed a date for a
hearing for the Section 34 Water and Sewer Utility Extension Improvements; and
WHEREAS, mailed notice and two weeks published notice of the hearing was given,
and the hearing was held thereon on September 3, 2013, at which all persons desiring to be heard
were given an opportunity to be heard thereon; and
WHEREAS, the feasibility report, prepared under the direction of the City Engineer, and
dated July 2013, states that the project is necessary, cost-effective, and is technically and
financially feasible; and
WHEREAS, pursuant to an advertisement for bids for the Section 34 Water and Sewer
Utility Extension Improvements, bids were received, opened, and tabulated according to law, and
bids were received complying with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittals were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, Redstone Construction
Co., Inc. in the amount of S1,701,884.50.
NOW, THEREFORE, BE IT RESOLVED,
Such improvement is deemed necessary, cost-effective, and feasible as detailed in the
Feasibility Report.
Such improvement is hereby ordered as proposed in the Council resolution adopted the
loth day of July, 2013.
The City Engineer is hereby designated as the engineer for this improvement, and
together with his consultants, shall oversee the design and construction of such
improvements in accordance with the approved Plans and Specifications prepared by
Bolton and Menk, Inc. and dated July, 2013.
4. The City Council declares its official intent to reimburse itself for the costs of the
improvement from the proceeds of tax exempt bonds.
Resolution No. 2013-7/
5. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract
in the accordance with the above ordered Project, in the amount of the Contractor's
lowest responsible bid, and according to the plans and specifications thereof approved by
the City Council.
6. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE THIRD DAY OF
SEPTEMBER, 2013.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(Seal)
ATTEST:
Adam Bell
City Clerk
Resolution No. 2013-72
CITY UFLAKE EDqO
NOTICE OFHEARING ONPROPOSED ASSESSMENT
SECTION ')4WATER AND SEWER UTILITY EXTENSION IMPROVEMENTS
Notice in hoebv Liven that the City Council of Luke Eli -no will n-leet in the council
channbco of tile city hall at or approximately after 7:00 P.M. on Tuesday. September 3`
2013. to consider, and possibly adopt. the proposed assessment a0ainst abUttin(y property
for tile Section 34 Water and 5cvvnr Utility Extension |omprowenncno. Adoption by the
Council of the proposed assessment may occur atthe hearing. The fn||nw\ng is the area
proposed tnbcassessed:
Each particular lot, piece, or parcel of land located in the south half of' Section 34.
Township 29 North. Range 21 West.
The project includes the extension nFvvutunnuin and sanitary mcwcT cuo< of Eagle Point
Business Park alon- Hudson Boulevard and north alonz Keats Avenue to Goose Lake.
Said assessments are proposed 1nbr payable in olum| annual installments extending over
o period of 15 yeans- the first of the installments to be nuvuh|e on or hcfhrc 1hc first
Monday in juouory2Ul4, and will boar interest n1the rate of4.5 percent per mnoum from
the date o[adoption ofthe assessment resolution. To the fioi installment shall be added
interest on the entire assessment from the du1: of the ox»exsnnen1 resolution until
December 3|.Z013.Tneach subsequent installment when due shall bcadded interest for
one year onu||unpaid installments.
You may at anytimc priorto certification ofthe assessment tothe County auditor, pay the
entire assessment on such property. with interest accrued to the doic of payment, to the
City Clerk. No interest shall be churood i[the entire assessment is paid 30 dayxfonn the
adoption of this assessment, You nmuy at any dmne thereafter, pay to the City Clerk the
entire amount of the assessment renooioinuUnpaid. with interest accrued to Decennbcr3l
of the year in which such payment in nnudc. Such payment must he noodc hc[hrc
November 15 or interest will hcchuruod {hvouuh Deccmnhcr3| nfthcsuccccdin2 veor. if
you decide not to prepay the osxeoannenK before dhc dolc given above the rate of interest
that will apply is4.5 percent per year.
The proposed assessment oo|| is on file for public inspection at the City Clerk's office.
The total amount ofthe proposed water assessment is $671.721.90. The total amount Of
the proposed sanitary, sewer assessment is $1`700,224.99. Written or nro( objections will
be considered at tile meeting. No appeal may be taken as to the unnounto[all usocysnncni
unless u written ohicudon signed by the affected property owner is filed with the
municipal clerk prior to the assessment hearing o, pmcso���d kz the presiding officer at the
hearing. The Council may upon such nndoc consider any ohicction to the amount Of
d individual c \ at nmcc�' such fi�/ihernotice tothe
proposed assessment -, /n� upon
affected property owners as it deerns advisable.
An owner may appeal an assessment to district court pursuant W Minnesota Statutes.
Sectinn429.08\ by serving notice of the nypeu| upon the Mayor urClerk within 30 days
after the adoption of the aencssnocrk and filing ouch om1icc with the district court within
ten days after service upon the Mayor or Clerk.
The [i\Y Council b authorized in its discretion to defer the payment of an assessment for
any honmmstnod property owned bvaperson for whom It would he o hardship to make
payment if the owner is 65 years nfaoe or older and/or the o*/ncc i: u pet -son ncdrcd by
virtue of u permanent and total disability or by o person who is a nneonbcr of the
,Minnesota National Guard or other military n:xervcx who in ordered into active military
service, as defined in section 190.05 subdivision 5h or 5c. as stated in the pemon`u
mi|iiu,yorders' for whom it vvnu!d be hardship to make the payments. The ovvocrmus\
request a dcfcrnncni of the assessment at or before the public hearing at which the
uoocsuncni iuadopted and make application on forms prescribed bythe City Clerk within
}0days after the adoption.
Nnt\widlstandin,_� the standards and 21.1idc|inea cxtob|ixbcd by the City for determining u
hardship, u deferment of an assessment may be obtained pursuant to Minnesota Statutes
DATED. July 10,2013
BYORDER OF THE LAKE ELMOCITY COUNCIL
Mike Pearson, Mayor
PRELIMINARY ASSESSMENT ROLL
SECTION 34 WATER AND SEWER UTILITY EXTENSION IMPROVEMENTS
LAKE ELMO, MN
BMI PROJECT NO. N15.106424
REVISED AUGUST 29, 2013
PROPERTY NO.
1
la
2
3
4
5
6
7
8
9
10
11
12
13
14
PIN
34-029-21-33-0002
34-029-21-33-0001
34-029-21-33-0005
34-029-21-33-0004
34-029-21-34-0004
34-029-21-34-0003
34-029-21-34-0001
134-029-21-31-0004
134-029-21-42-0001
134-029-21-44-0004
34-029-21-44-0006
134-029-21-44-0007
134-029-21-44-0009
134-029-21-41-0004
34-029-21-13-0001
OWNER
DAMIANI LOUISJ & TIMOTHY C MONTGOMERY
DAMIANI LOUIS J & TIMOTHY C MONTGOMERY
STAR RIVER HOLDINGS LLC
LAMPERT YARDS INC
GATSBY INV I LLC
DALE PROPERTIES LLC
DALE PROPERTIES LLC
DALE PROPERTIES LLC
DALE PROPERTIES LLC
EBERTZ WALTER J
EBERTZ WALTER J
CM PROPERTIES 94 LMTD PARTNERSHIP
MFC PROPERTIES 94 LMTD PARTNERSHIP
FRANDSEN BANK & TRUST
HAMMES WILLIAM E ETAL
TOTALS
SANITARY ASSESSMENT
$ 4,500
$ 59,800
$ 12,600
$ 12,600
$ 9,400
$ 40,600
$ 36,900
$ 11,000
$ 244,300
$ 150,100
$ 46,200
$ 87,300
$ 77,900
$ 42 5, 700
$ 487,500
$ 1,706,400
ATER ASSESSMENT
4,600
60,800
17,200
17,200
12,900
58,000
52,700
15,700
151,000
33,800
10,400
14,900
17,600
95,000
110,000
671,800
TOTAL ASSESSMENT
$ 9,100
$ 120,600
$ 29,800
$ 29,800
$ 22,300
$ 98,600
$ 89,600
$ 26,700
$ 395,300
$ 183,900
$ 56,600
$ 102,200
$ 95,500
$ 520,700
$ 597,500
$ 2,378,200
yWr, Ryan StempskiP.E.
City of Lake Elmo
38OULaverne Avenue North
Lake Elmo, MN5504Z
��� ����k~*' U �w�' U
---' ' — ^ -~ -~-- ^ "- ` �~--- . -w " �~� ^ ,
Consulting Engineers & Surveyors
2U35County Road D East `Suite B ^ Maplewood, MN 55108-5314
Phone (O51)7044]97D^ Fax (651)7U4'9971
vmmw.bcd1on'mankcom
Re: Bid Results
Section34 Water and Sewer Utility Extension Improvements
City Project No. 2013,l26
BM|Project No. Nl5.lO64Z4
Dear Mr. Stempski:
Bids for the Section 34 Water and Sewer Utility Extension Improvements project were opened on Tuesday,
August ZO' Z011 Five (5) bids were received and ranged from $1'701'884,50to $1,995'997.00. A detailed Bid
Abstract has been included.
The following basummary nfthe Bids received:
Contractor Total Base Bid
Redstone Construction [c, Inc. $1,701,884.50
Northda\e[onst.Co. Inc. $1'753'213.08
Ryan Contracting Co. $1,862,609.00
Kuech|eUnderground, Inc. $1'970'732.80
Geidin0erand Sons, Inc. $1'995'997.00
The low Bidder onthe Project was Redstone Construction Company, Inc. with aTotal Base Bid Amount of
S1'701'384.50. This was approximately 6Y6lower than the Engineer's Estimate of$1'808,S86. // the City
Council decides toaward the Project tothe low bidder, then Redstone Construction Company, Inc, should 6e
awarded the Project unthe Total Base Bid Amount uf$1,7O1,884.SD.
Ifyou have any questions, please feel free tocontact meat65l-728'3l7Z.
Sincerely,
80LT)N&[NENK'INC.
Michael Warner, P.E.
Senior Project Engineer
Enclosure
DESIGNING FOR ABETTER TOMORROW
PROJE������|��T���W���U| �
CT '�^^/'���~^��
SECTION 34WATER AND SEWER
UTILITY EXTENSION IMPROVEMENTS
FROM FEASIBILITY REPORT DATED JULY, 2013
March 19,Z813
ENGINEERING, inc.
Cara Geheon,PE.
Jack Griffin, P.E.
Ryan StempskiF\[.
Chad |sakson'P.[.
651.300.4261
651.300.4I64
651.300.4267
651.300.4283
Council accepts the Petition and Security for Engineering Fees; authorizes the Preparation of
a Feasibility Report; authorizes the preparation of the Plans and Specifications; and Awards
Engineering Report and Design Services Contract.
March 21, 2013 Project kickoff meeting to concurrently proceed with report and design services.
]ulyl6 Council Accepts Report; and Adopts Project Assessment Policy; Approve Plans and
Specifications and Authorize Advertisement for Contractor Bids.
August 20 Accept Contractor Bids.
Council receives signed Agreements of Assessment and Waiver of Irregularity and Appeal.
Agreement from lOU%ofproperties Waives 4Z9Hearings. Council receives all permanent
and temporary construction easements.
September 3,20I3 Council Orders the Improvement and Awards the Contract.
September l6,ZOl3 Conduct Pre -construction Meeting & Issue Notice toProceed.
December 20,ZOI3 Work is substantially complete.
May 3O'2OI4 Final completion and dose'uut.
THE crriUF
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
,
2014 Organizational Chart
Dean Zuleger, City Administrator
2014 City Council Budget Workshop
Dean Zuleger, City Administrator
f
DATE:
REGULAR
ITEM #:
9/03/2013
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ...... ..... ....................... ..... City Administrator
Report/Presentation............. ........ . ..... ................ ..... City Administrator
- Questions from Council to Staff ............... ............. ..... ........ Mayor Facilitates
Public Input, if Appropriate .......... ..... .......... ............. Mayor Facilitates
- Call for Motion ....... ........ ........ ................ .......... Mayor & City Council
Discussion ..... .......... ........... ......... . .............. ............. Mayor & City Council
- Action on Motion ........... ........ ...... ........ ............. ...... Mayor Facilitates
FISCAL IMPACT: There will be an increase in the salary of the City Clerk, Deputy Clerk, a
reclassification of DPW employees, and an adjustment to the City Planner. There is also a
reclassification with no pay increase for the Planning Director who will now become the
Community Development Director.
SUMMARY AND ACTION REOUESTED: Approve the 2014 City of Lake Elmo
Organizational Chart that includes the reclassification of six employees to increase better
operational efficiency and equitable compensation. The recommended motion for this action is
as follows:
"Move to approve the 2014 City of. Lake Elmo Organizational Chart accompanied by the 2104
Personnel Compensation Distribution and the City of Lake Elmo Department of Public Works
Pay Classification Matrix"
BACKGROUND INFORMATION: As the City of Lake Elmo meets the needs of growth,
personnel must be reallocated and talent (See Appendix 1 A) utilized to provide the greatest
opportunity for efficiency. The 2014 City of Lake Elmo Organizational Chart provides that
efficiency through the following:
1 Elevates the City Clerk (Bell) to Assistant Administrator Status for the purposes
of day to day management in the functionality of the front office;
2. Elevates the Program Assistant (Gumatz) to Deputy Clerk to backstop the Clerks
function and recognize the utility of the personnel in inter -governmental relations
and grant writing;
3. Provides for reclassification in the Department of Public Works based on a merit /
experience that creates an Operation I, Operation II, Operator III and Operator III
(probationary) class;
4. The Planning Director will now become the Community Development Director to
better reflect the responsibility of the position.
STAFF REPORT: The staff has reviewed workload and technical needs for staffing in 2014
and recommend recommends classification shifts in responsibility that best line up with the
program of work. The Administrator will devote more of his time in economic development, Met
Council negotiations and 3M discussions in 2014, which will create a day to day management
need filled by the Clerk / Asst. Administrator and the Program Assistant will back fill the Clerk
Position. The 2014 Organization Chart is also supported by the reclassification of public works
employees (see attached) that creates a merit pay system.
RECOMMENDATION: It is the staff recommendation to:
"Move to approve the 2014 City of Lake Elmo Organizational Chart accompanied by the 2104
Personnel Compensation Distribution and the City olLake Elmo Department of Public Works
Pay Classification Matrix"
ATTACHMENTS:
1. 2014 City of Lake Elmo Organizational Chart
2. 2014 Personnel Compensation Distribution Chart
3. City of Lake Elmo Department of Public Works Pay Classification Matrix
atorICluk
Attorney
4
PW / Parks
Supt.
Equip
Clerk Operators
Park Maintainer
ionist
- City Engineer
Sheriff
TI If' CITY OF
2-;\ K E ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
.41 f \/C.
c
VA/iLitti
DATE:
REGULAR
ITEM #:
2013 City ofLake Elmo Retreat Summary
Dean Zuleger, City Administrator
City Council
Dean Zuleger, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item
R eport/Presentation.
- Questions from Council to Staff
- Public Input, if Appropriate
- Call for Motion . ..... . ...... ............ .
- Discussion .......... ....... ..,........
- Action on Motion
9/03/2013
.......... ......... ...... .......... City Administrator
....................... ..... .....City Administrator
................. ......... ...... Mayor Facilitates
....... ...... . ..... .................. Mayor Facilitates
....... ..........„............. ..... Mayor & City Council
. ........... . ..... ............. Mayor & City Council
Mayor Facilitates
FISCAL IMPACT: Spending Strategies are delineated in the Council Retreat Executive
Summary
SUMMARY AND ACTION g..QuE5TEp; Approve the 2013 City of Lake Elmo Council
Retreat Executive Summary.
BACKGROUND INFO' ATION: The City of Lake Elmo conducted a City Council Retreat
on July 26-27, 2013 to cast a vision of governmental philosophy and develop organizational
trust. Over eight hours, the Council worked on relational, financial, infrastructure and
developmental issues with staff in attendance to create unanimity of purpose and a clear message
on philosophy.
RECOMMENDATION: City Administrator acted as the facilitator for the Retreat and the
Executive Summary serves as the staff report and recommendation:
"Move to approve the Executive Summary of the City of Lake Elmo Council Retreat
and publish online and place on file for public review"
T
EC
'Y OF
s
c
Due the relative "newness" in tenure of both the City Council and Executive Staff, a Council
Retreat was sanctioned with four intended outcomes:
1. Familiarity & Trust;
2. Delineate Policy Making Roles of Council & Staff;
3. Governmental Philosophy & Processes;
4. Operational Process & Systems.
Friday evening was guided toward establishing theliroper policy governance environment
through a trust building exercise and two specific vision casting ,exercises to allow staff to
absorb Council thoughts on a variety of econornic and functional policy areas that will be used
to govern the City of Lake Elmo. Saturday morning was guided to specific operational questions
of critical import as the City of Lake Elmo enters into a phase of growth mandated by the
Metropolitan Council.
The intent of the Retreat, as a whole, was to"build a climate of trust and familiarity between the
elected / appointed policy -makers and the functional staff — using Carver methods of
"developer -implementer" that fully examine all roles in the execution of local governance.
Outcomes in this summary are ,based on facilitator :notes ,& understanding of the consensus
building tactic (Prompt Questions) used during the retreat. Outcomes are also presented as
raw data, unless specific points were emphasiiedas an operational goal or objective. Since the
Retreat was designed more on the emphasis of overall philosophy of governance — specific
goals have not been:noted, butguidance will be used to create pointed workshops where goals
where be more appropriately delineated.
**Note: '1 the Council met unilaterally (no staff- facilitator) twice during the Retreat to
better understand each other as a waydf orientation for three relatively new members.
.1 • OP el II MI IP U MOI• U i••• MAMIE M•11 1111.11O Mita • III•• 115111 5 111,1• 5 U Ill• 514 • 5 U MUMEINE 5 5 5 III II • 5 5 •• • • • MN • NMI
Retreat Participants
City Council
Mayor Mike Pearson - (3 Years)
Council Member Anne Smith —r (9 Years)
Council Member Justin Bloyer (8 Months)
Council Member Wally Nelson (7 Months)
Council Member Mike Reeves (1 Month)
City Staff
Administrator Dean Zuleger (1.5 Years)
Planning Director Kyle Klatt (6 Years)
Public Works Director Mike Bouthilet (28 Years)
Finance Director Cathy Bendel (3 Years)
City Clerk Adam Bell (1 Year)
Taxpayers Relations Coordinator Alyssa MacLeod 1 Year
Program Assistant Beckie Gumatz (9 Mos.)
Building Official Rick Chase ( 1 Year)
Facilitator
Dean Zuleger (17 Years as Retreat Facilitator
Retreat Fundamentals (Attachments 1A- 4A)
The following fundamentals have been attached as they served as the
cornerstone documents for the five sessions of the 2013 City of Lake Elmo
Council Retreat.
Attachment 1A & 2A are Mission, Vision and Core Values Statements Adopted
by the 2012 Lake Elmo City Council during a February 2012 Council Retreat;
Attachment 3A are the (3) Basic Governing Principles Adopted by the Sitting
2013 City of Lake Elmo Council;
Attachment 4A is an internal document entitled "Lake Elmo Staff Leadership
Principles" which guide the day to day operations of Lake Elmo's functioning
government.
1'H
CI` 1'Y OF
OUR COMMITMENT TO THE COMMUNITY:
"To provide quality public services in a fiscally
responsible manner while preserving the
city's open space character."
OUR VISION FOR THE FUTURE:
"The City of Lake Elmo commits to building on
it's heritage, while enhancing a high quality of
life for all of its citizens. We pledge to work in
collaboration with our residents and business
community to foster pride, develop a vibrant,
diverse economy, thoughtfully plan for the
future, and to preserve and enhance our
natural, open space environment."
THE CIT
OF
1. Ethics and ante
We believe that ethics and integrity are the foundation of public trust and confidence
and that all meaningful relationships are built on these values.
2. Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and innovative while
planning for the future.
3. Excellence and quality in the Delivery of Services
We believe that service to our residents is our reason for being and commit to delivering
services in a professional, cost-effective, and efficient manner;
4. Fiscal Responsibility
We believe that fiscal responsibility and prudent stewardship of public funds, both short
term and long term, are essential for citizen confidence in government.
5 Open and Honest Communication
We believe that open and honest communication is paramount for an involved citizenry
and fosters a positive working environment for employees.
6. Respect for the Individual
We believe that citizens we serve are to be treated with the utmost respect and deserve
the best treatment the city can provide.
7. Thoughtful Community Building
We believe in the development of our community through thoughtful, careful planning
that is communicated in a positive manner that enhances the process.
8. Professionalism
We believe that continuous improvement and innovation is the mark of a professional
organization, and we are committed to applying this principle to the services we offer
and the development of employees
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fife.
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LAKE EL a STAFF LEADERSHIP PRI C P ES
TAKE PERSONAL RESPONSIBILITY FOR YOUR PROGRAM AREA
Be accountable for the performance of your area of responsibility. Don't point fingers.
Build teams and the place the needs of taxpayers and the organization over your own.
2. SIMPLIFY CONSTANTLY
Destroy bureaucracy by simplifying systems and processes. Measure your performance.
UNDERSTAND CONTEXT
How does your area of responsibility fit in the context of community and how do you
respond to it.
4. SPEND TIME ON THE IMPORTANT THINGS
Define the important things you do. Then set priorities, achieve outcomes and meet the
respective deadlines.
LEARN CONSTANTLY AND TEACH OFTEN
Take time to learn and teach with your area of responsibility. People who work with you
do not have to agree with you, but they have to feel that you are willing to share your
expertise with them.
6. CONTINUALLY IMPROVE
Ask yourself daily, what three things could I have done better yesterday?
7. MANAGE BY SETTING BOUNDARIES WITH FREEDOM IN THE MIDDLE
The boundaries are commitment, passion, trust and teamwork. Within these boundaries
there's plenty of freedom in the middle.
STAY DISCIPLINED AND DETAILED
Understand the details of execution in your area of responsibility and commit to be
disciplined in the same details.
9. BE AN ACTIVE LISTENER
Our Taxpayers, City Council, Commissions and Employees have good ideas — Listen First.
10. LIKE PEOPLE
Be fair and want the best for taxpayers & fellow employees. And when action is needed,
emphasize that it is not personal. Find the good in those you are dealing with ALWAYS!
iniPmii
*r1Zwingforlpte,,
444 '44 40,444'• ' "
Summary: This session was designed to establish "trust" parameters between
Council- Council and Council —Staff. Prior to the Retreat, Council members and key
staff were encouraged to complete "The Trust Edge" workbook by David Horsager
— that includes a self -assessment on building / receiving trust.
A brain storming session was conducted of Council members ONLY that asked the
following question:
'What is your role as a Policy -Maker"?
The answers were broken up into three leadership precepts: Lead Via Good
Communications Skills, Set Organizational Tone, and Make Decisions.
1. Lead via Using Good Communication Skills
The Council focused some of their collective answer on the ability to actively
listen and communicate the needs of the taxpayers through sound policy -making.
Emphasis was placed on being able to diagnostically listen by asking right
questions of both taxpayers and staff. Key qualities expressed included: listening,
questioning (not doubting), and open dialogue with key persons with
knowledge of the policy in play.'
2. Set Organizational Tone
The Council stressed that ,a key communication tool used in policy making process
must be a unified organizational tone that is big picture focused, consistent with
the underlying guiding principles of Lake Elmo (see Attachment 1A-4A) anc is
positive in outlook for the ,City's future. A proper setting of staff priorities was an
important application of this
3. Make Decisions
The third leg of the policy -making process was to actually make decisions. Here
the Council stressed the notion of informed (sound) decisions supported by as
much information as possible. Decisions should be made in the best interest of
the City as a whole and not individual opinion / gain. In particular, policy decisions
must pass the three -pronged test of the 2013 City of Lake Elmo Governing
Principles (Attachment 3A).
The Council then shifted toward the inter -personal dynamic that is needed to
establish trust among policy -makers. Each Council member was allowed the
ability to communicate those factors that create the Circle of Trust needed among
a board of 5 individuals charged with governing Lake Elmo. The following Circle of
Trust was created:
Courici,I Circle of Trust (Figured A)
Three hallmarks were established as paramount to any collective trust at eth
Council level of policymaking. First, and foremost, was honesty. Second, was the
trust traits of respect;andloyalty (which in this case was defined as "having each
other's back despite the decision). Eight catalysts surround the three hallmarks
that can best be categorized into four groups moving clockwise around the circle:
Social Propriety, Individual Respect, Steadfast Commitment, and Intellectual
Honesty.
Social Propriety — There were three strong mentions of the Council treating each
other with courtesy and respect making special note of staying on the merit of the
policy and refraining from the personal.
Individual Respect — The Council noted a desire to get to know each other better
and to develop a respect for the difference / diversity of the individual — noting
that this could only happen with honest, clear, open communication.
Steadfast Commitment — Council reiterated that trust could only be developed if
everyone was on the same page with the fundamental core values of the City of
Lake Elmo (see Attachments 1A- 4A).
Intellectual Honesty — Great emphasis was placed on the need for intellectual
honesty; that is being able to be open-minded, set aside bias and assumptions,
and giving other Council Members the benefit of the doubt before assigning
judgment. Making sure all sides were presented with honesty and respect was
noted.
144101414011*SOINSII****11**Olintassuasseaustsungessolvallt$441 DIS*141484144114**NeWM14-1414114144111*EVINUSII****4
The Council then turned the looking glass toward the policy implementers, City
Staff, and answered the questioned.:
"What is the role of the policy implementer?"
The answers were broken up into four functional areas of practical application -
Technical Analysis with Proportionate Guidance; Taxpayer -Based Follow -Through;
Open, Respectful Communication of Implementation; & Commitment to Guiding
Principles.
1. Technical Analysis w/ Proportionate Guidance — Council was insistent that
staff utilize their technical and experiential knowledge to provide appropriate
analysis to help the Council 4-riake decisions. The Council wanted analysis /
recommendations based oribbjective facts and neutral from any one opinion.
And when possible,analysis / recommendations should be tied to the governing
principles established by the Council. A key component of this discussion was the
need for staff to help the Council avoid "land mines /potholes".
2. Taxpayer -Based Follow -Through — Based on the historical knowledge of
Lake Elmo, the Council recognized a need for improving implementation follow-
through — especially when it came to serving the taxpayer. Finishing thoroughly
and well was a key factor for fulfilling a role as a policy implementer. Key words
offered: diligence, earnestness, and completeness.
3. Respectful Communication of Policy Implementation — While under-
standing that the Council may have made a policy decision that differs from the
analysis, Staff must be respectful and accommodating to make the policy work.
Staff opinions should be at the ready and offered in a respectful, line -staff style.
4. Commitment to Guiding Principles — Staff should begin all analysis with
running the objective of the policy through the (3) Governing Principles for
consistency and focus.
The Council then focused its attention on creating the proper dynamic between
itself and the professional staff to create the best policy making environment. The
Circle of Trust suggested for best Council -Staff relationship is as follows:
Honesty was the overwhelming driver in Council & Staff relationship as well -
With a two hemisphere set of catalyst point to true & thoughtful support in the
decisions making process. In the left hemisphere, interpersonal traits were
mentioned that included respect, loyalty, comfort (ability) and confidentiality. It
was clear that Council needed staff to be more of an under -girding partner in the
process. In the right hemisphere, Council concentrated on execution of policy that
included technical skillset, clear, open and concise communication of policy, the
ability to admit mistakes in implementation for continuous improvement,
progressive analysis (forward -looking vs. past hindered). Using the clockwise
rotation it appears that the Council wants the proper application of skills that
result in a complete follow-through of implementation. This proper execution will
lead to a loyalty and respect that creates team. More on this later when the
Council provides guidance on analysis.
Trust Application — Council noted that to improve trust between Council and
Staff information should always be:
Complete in nature (Good and Bad)
Suppo,rted.by .1ylesureOhle,Facts
C. Augmented with Case Study / Comparative Analysis
Allowed Enough Time forbecision1:"Fleads U "
„,. „ ,
Constructed for Honest Feedback
111,14111paed with Potential PtfaJ1s.
To measure the improVement of trust within the City of Lake Elmo Government
the follovving outcomes Will be monitored:
1. Honest, Clear, & Open, Communication Between All Parties;
2. An Improved Level of Civility (Courteous, Cordial Behavior);
3. Respect for the Individual and for the Organization;
4. The lniprovement to Listening to the public, fellow Council
members and staff;
5. Discourse Based on the facts of Policy Rather than the Person (s) of
the Policy.
SUMMARY: This session focused on establishing a Council philosophy of taxes
and spending at the local government level. Council members were asked to
share their points of view of governing economics and the implementation of
same.
FISCAL PHILOSOPHY
Council was asked to describe itself relating tOsPending tax dollars. During this
dialogue three words cane to the forefront: Reluctant, frugal, and conservative
(small "c"). Further probing, found a Council that would only spend tax dollars on
items where there were:
1. A proven need — validated via analysis
2. Risk -protected / mitigated
3. Oriented toward Lake Elmo tore values
4. Measureable payback or reward.
LOCAL SPENDING DO'S
When asked about where local tax dollar spending should be focused, the Council
offered the following:
1. Basic Infrastru ure (Streets, Sewer)
2. Water Utility
3. Public Safety
4. Quality of Life Items that Have a Positive Bottom -Line Return.
LOCAL SPENDING DON'T'S
When asked about where local tax dollar should not be spent, the Council offered
the following:
1. Pet projects not related to basic services (library, art center)
2. Items of individual taxpayer responsibility
3. Anything competing with private sector services
RAISING THE TAX RATE**
When asked about conditions or circumstances that may be allowable to raise the
local tax rate, the Council responded:
1. Public Safety Needs
2. Maintain Credit Rating
3. If spending increases the value of the City (valuation & Quality of
Life)
**Note: It was the Council consensus that raising the tax rate was a last resort
and that staff should focus on expanding the base and cost cutting prior to
suggesting a rate increase.
INCREASING THE CITY'S DEBT
When asked about establishing a protocol or borrowing funds 'the City Council
noted that all issued debt should:
1. Cash flow to avoid use of undesignated fund balance or tax dollars
2. Be managed as to not affect bond rating
ASSISTANCE TO DEVELOPMENT**
When asked what financial assistance should the City provide to aid future
development the Council waS specific in its response with the following terms:
Oversizing infrastructure where there is a benefit to the City
beyond the 'development (ie water & sewer distribution)
2. "but for" TIF investment that cash flows over the life of the bond
3. Mitigating Met Council growth compliance requirements
**Note: The Council noted that all borrowing proposals should be supported with
a rigorous cost -benefit analysis.
To measure the adherence to the Council's fiscal philosophy the following
outcomes will be evaluated:
1. Tax Rate Remains Flat
2. Internal Planning Debt Paid Down
3. Improve cash flow status of water fund debt
4. Complete an Issue Free Audit
5. Maintain Current Bond Rating
6. Identify and Secure Grants (Public, Private) to offset costs
7. Employ frugality with every decision.
The Metropolitan Council has mandated growth for the 'City of Lake Elmo with
five year benchmarks. The City Council took the Retreat opportunity to re -iterate
growth hallmarks in the three core growth areas of Lake Elmo — The 1-94 Corridor,
the Old Village, and Open Space areas not guided for sewer. The following
represents overarching hallmarks for each growth area:
1-94 Corridor Growth Hallmark's
Guided for residential at a minimum density of 2.5 units per acre up to 12 units
for acre, this :growth area represents the most strategic area for growth as it
maximizes over 100,000 ADT traveled 1-94 and represents the last, best in -fill area
of the East Metro. The Council noted the following hallmarks for growth:
1. Job Creation (Commercial & Industrial)
2. Good, Orderly, Quality -Based Residential Housing
3. Lake Elmo Differential Theming - Vibrancy
4. Good mix of retail and commercial business
5. Lower, Market Driven, Single Residential REC Density
Old Village (Downtown) Growth Hallmarks
While most suburb & exurb communities look to artificially create a downtown,
Lake Elmo has the luxury / advantage of having one currently in place. With
growth just around the corner, the Council defined what it wants to accomplish
with downtown re -development:
1. Increase Activity — by promoting a mixed use district (residential &
commercial) — allow business development to be market -based
2. Create a Sense of Place (Cheers — Everybody Knows Your Name)
atmosphere
Center activity on walkability fron-i current and future
neighborhoods and a central 'meeting place (green, water feature,
spectacular effect)
Open Space Growth Hallmark: The Tradition Continues
Known for providing a little space and fresh air in its residential development, the
City of Lake Elmo has a commitment to allowing residential development that
allows for larger lots / or the Clustering of homes with common open space
amenities. The Council set the folloWing hallmarks for third area of City growth:
1. Encourage OP growth (especially North of Highway 5) to balance
out Met Council density / sewer requirements
2. Sustain what we have done by strict monitoring of private sewer
system 'viability',
3. Allow for flexibilityin acreage division <40 acres to allow for
customized development
To measure the effectiveness of growth the Council set the following growth
goals for the next two years:
1. Sewer completed to Old Village (Entirely) by 2015;
2. Water provided to the 1-94 Corridor by 2015 — Neighborhoods
Coming Off GAC System
3. Promote the Community (using welcoming strategy)
4. Develop TIF / Redevelopment Strategy for Old Village
. Establish new land division and zoning policy North of Highway 5
and along Highway 36
6. Execute appropriately against Metropolitan Council MOUs.
SUMMARY: This session focused on three key areas of quality of life;
Transportation, Parks & Public Safety — with an emphasis of addressing issues
currently facing the Council. The purpose of the session was to give City Staff
proper guidance in planning & implementation in key operational areas.
1. Ranking the Importance of Our Streets: Moving Around the City
The City Council identified the following streets of key importance to the
community's ability to move around its residents:
1. State Highway 5
2. Lake Elmo Avenue CTH 17
3. Highway 36
4. Manning CTH 15
5. 1-94
6. Inwood CTH 13
7. 10 Street CTH 10
8. Keats Ave CTH 19
Other local roads identified as key for moving around including 30th Street, 20th
Street, Lake Jane Trail / Jane Road North and Demontreville Trail. The Council
recognized that one of Lake Eirno's strengths is access, convenience and flexibility
of its road system.
Transportation Policy
When asked about establishing transportation policy priorities for the City, the
Council established the following:
1. Remedy Safety Concerns including speeding
2. Reduce the ability for commuters to cut through neighborhoods
3. Increase multi-modal/multi-use trail opportunities
4. Improve the overall quality of local roads
The Council also stressed the maintenance of good relationships with both
MNDOT and Washington County as transportation partners.
2. Parks & Trails: Leveraging our Open Space Opportunities
The City Council spent some time establishing priorities for the development of a
top notch Park System establishing priorities for the development of a top notch
Park System in anticipation of in anticipation of finding of the 2013 park Survey, in
general the Council noted the following goals for the Park Commission:
1. Increase park utilization through better signage and access;
2. Concentrate on the safety environment in our parks
3. Consider "modernization" of features and use of all city park assets
4. Make all of our parks welcoming and inviting.
Parks Commission Guidance
The City Council spent time talking about the current relationship with the Park
Commission with the following recomniendations:
1. Create a program:Of work for the parks that focuses onspecific
timeline of work
2. Create a plan to spendparkland dedication funds based on
taxpayersneeds as reflected in the 2013 Survey
Maximize the current park asset`by'expanding use, improving
maintenance, and improVinglines of communication with the
Council
The City Council directed staff to create an .inventory of all land owned by the City
of Lake Elmo that was placed In the MN Land Trust
Trails
The Council spent a small amount of time talking about the City Trail Plan and
emphasized a connection strategy that linked neighborhoods to downtown,
schools and parks.
3. Public Safety: Fire & EMS
With the current 5 year capital improvement budget including large ticket items
such as aerial ladder trucks and fire stations, The Council shared with the staff
their philosophy on how to approach our fire suppression and EMS.
The Council noted a desire to continue to work on a consolidated services / share
services approach with other fire services in the surrounding areas. The Council
would like to build a reciprocal relationship with other fire departments
preferably where there is a like kind relationship in training and equipment. The
Council noted that it would entertain agreements where there were specific fee
for service arrangements for specialty equipment use. In addition, the Council
encouraged staff to talk with other departments of equipment needs in the
region where Lake Elmo could "buy the gap" as a means of collaboration. The
Council noted that our biggest asset is the dedication of Paid On Call staff. As for
providing ambulance, the Council stated that they would only entertain adding
that service after a detailed cost benefit analysis was completed.
SUMMARY: The Council switched focus from vision casting to addressing
practical application issues in a variety of areas that staff currently needed
guidance on. The following represents a rapid fire answer approach to some of
these key issues;
1. COUNCIL —DEVELOPER RELATIONSHIPS
As the City begins to grow a baseline needs to beestablished on how the City
Council and staff will work with the developer coinmunity. The City Council noted
that meetings with developers should be:
1. Timely
2. Welcoming
3. Unbiased
4. Neutral in Initial Judgment
The Council affirmed that whenever possible Council should be meet with
developers with a staff member present to create a consistent protocol for all.
Council agreed that it was important that staff and Council convey the same
vision for growth.
2. CURRENT.CONDITION-OF THE STREETS
Jack Griffin of Focus Engineering gave the Council a status update of the current
condition of Lake Elmo Streets (see attached report). He noted that in recent
years that the Council has fallen behind in its maintenance program and that
many of the roads need a complete reconstruct of the base underneath the drive
pavement. Griffin then went on to describe the need to construct 50 year roads
as a way of extending street dollar expenditures>
The Council made the following recommendations on street / infrastructure
policy:
1. All road re -constructs or new building must be 50 Year Roads
2. Council will consider additional tax dollar commitments to catch up
on street improvements
3 Staff is directed to seal coat sooner in the process and utilize mill &
overlay strategies to extend current road life
4. Concrete curb and gutter should be mandated as a way of preserving
road edges.
5. Staff should prepare a cost analysis on what it would take to get the
City caught up on streets.
3. STAFF SUPPORT OF DECISION -MAKERS /NEW ORDINANCE
The staff inquired of the Council how they might improve in the analysis of new
policy and procedures for the City. The Council provided the following guidelines
for staff analysis:
The staff analysis should include:
1. Historical Background / Legislative History
2. Cost Benefit Analysis...,
3. Overall taxpayer --ReSident Affect
4. Pro & Cons of the Policy L'Consequences.
5. Justification:for the policy
„ .
. .
With respect to thestaff bringing neWHordinances orward or remodeling old
sections of the Code, the Council provided the following guidance for ordinance
work:
1. Is the Old Ordinance or Current Law Difficult to Understand
2. Is the Ordinance Outdated
3. Does the proposed Ordinance meet (3) governing principles
The Council would prefer if staff gets pre -authorization to begin work on the
Municipal Code and that a rationale is provided that meets the (3) criteria above.
4. COUNCIL - COMMISSION RELATIONSHIPS
The Council provided direction on how they would like the relationship to develop
between the standing Commissions and Authorities. The Council noted that it was
there feeling that Commissions and Authorities provide three key policy making
roles:
1. Due Diligence in discovery of the issue
2. Research of proper policy and alternatives
3. Advise the Council on the best course of action
In the event that the Council and a respective Commission would disagree on a
policy, the Council would like the following action taken:
1. If the matter was minor and sensitive to:time issues, the Council
will make the change without further action by the Commission
2. A joint meeting may be held if the pdliCy differences are major
3. The policy may be sent back to the ,Commission if there are issues
that needed further research or action on 'potential consequences.
The Council noted that it was important for staff to remind the standing
Commissions that they serve as representatives for the whole City and not just
individual wards or neighborhoods. Policy should be made with the whole City in
mind.
**In the conclusion of the retreat two specific issues were addressed as a
matter of policy: Future Planning Commission Issues & the Metropolitan
Council's Memorandurn of Understanding.
In terms of Future Planning Commission Issues, the Council would like discussion
to take place on
1. Allowing More Flexibility in the Open Space Areas
2. Consideration of the Expansion of MUSA — Sewer District
The Council then reaffirmed the staff's current goals of reducing the Met Council
REC Units for sewered development by 20% and extending the compliance
deadline to 2040.
2008 STATUS OF LAKE ELMO STREETS
REVENTATIVE
AINTENANCE
9-14 YRS)
8%
2 9%
ORRECTIVE
AINTENANCE
15-19 YRS)
1 4%
ECLAIM /
ECONSTRUCT
20+ YRS)
67.85 TOTAL MILES OF PUBLIC STREETS
2009-2013 CIP INCLUDED 8.43 MILES OF STREET IMPROVEMENTS
FROM 2009-2018 CIP - 23.18 MILES OF STREET IMPROVEMENTS (33%)
2008 = 33% STREETS (1 5-20+)
2019 = 47% STREETS (15-20+)
1 9%
STATUS OF STREETS AFTER 5-YEAR CIP (YEAR 2019)
NEW ROADS.
0 8 YRS (2005)
32%
NEW ROADS
0-8 YRS (2005)
21.75 MIL.
31%
REVENTATIVE
AINTENANCE
9-14 YRS)
20%
PREVENTATIVE
AINTENANCE
9-14 YRS)
22%
*PL US NEW DEVELOPMENT
11 11CITY
CORRECTIVE
MAINTENANCE
15 19 YRS)
15%
ORRECTIVE
AINTENANCE
5 19 YRS)
20%
ES
RECLAIM /
RECONSTRUCT
(20+ YRS)
27%
E
JULY 27, 2013
- f Ift1T01'101'111'1! _ _
UIfl
LOCATION MAP
2014-2018 STREET CIP
1 4.75 MILES OF STREET
RESIDENTIAL STREETS
EST. IMP. = S1 0 MILLION
ASSESSMENTS = $3 MILLION
I i,Ar
rluOdid COLLECTOR STREETS (EXISTING)
_0,01shir
EST. IMP. = $6 MILLION
JULY 27, 2013
1,1 ,1 di did
2013 STATUS OF LAKE ELMO STREETS
NEW ROADS
0-8 YRS (2005)
21.99
PREVENTATIVE
MAINTENANCE
9--14 YRS)
2% 20%
70 TOTAL MILES OF PUBLIC STREETS
A
68.42 MILES ARE BITUMINOUS
1.58 MILES ARE GRAVEL
ORRECTIVE
AINTENANCE.
1 5-1 9 YRS)
RECLAIM /
RECONSTRUCT
(20+ YRS)
4 E5
CITY
■
POPU TION
MILES OF PEOPLE / STREET
STREETS MILE
LAKE ELMO 8,177 70
NORTH ST® PAUL 1 1 ,601 43
STILLWATER 18,464 80 231
OAKDALE 2 7, 743 92 302
MAPLEWOOD 38,472 135 285
WOODBURY 67,787 230
117
270
295
Surrounding communities have 2. SX more people to pay for e very mile of road
IA
'CI IF CITY O
E El M
u1.Y 27 201
70 6071
CRITICAL SUCCESS FACTORS (ELEMENTS)
DETERMINING THE CAUSE OF PROBLEM/FAILURE.
IDENTIFYING AND APPLYING THE CORRECT TREATMENT.
DETERMINING THE CORRECT TIME TO DO THE WORK.
OBSERVING PERFORMANCE.
ADJUSTING THE PROGRAM ACCORDING TO THE RESULTS.
Quote: "The effectiveness of a preventive maintenance treatment is directly
related to the condition of the pavement. Conducting preventive maintenance on
a sound pavement in good condition will be very effective in prolonging that
pavement's service life. Conducting an inappropriate repair (either method or
timing) can actually accelerate the rate of distress development.
I i Y 27,201
"1`I IN (I'[' (
JAKE
PERFORMED TO CORRECT A DEFICIENCY IN PAVEMENT "REACTIVE
MAINTENANCE".
DIFFERS FROM PREVENTIVE MAINTENANCE MAINLY IN COST AND
TIMING.
ALSO INCLUDES: Structural overlays, mill and overlays, pothole repair,
and patching.
PERFORMED TO REPAIR A BLOWOUT OR SEVERE POTHOLE.
THIS ALSO DESCRIBES TE P RARY TREAT ENTS TO HOLD A SURFACE
TOGETHER UNTIL MORE PERMANENT REPAIRS CAN BE PERFORMED.
gu y7 201
'r►a c11'' OI
LAKE ELMO
1
STRATEGY OF SURFACE TREATMENTS IS TO RETARD PROGRESSIVE
FAILURES AND THE EXTEND THE USEFUL LIFE OF A PAVEMENT.
(Completing the right repair on the right road at the right time)
EXAMPLES INCLUDE: Crack sealing, seal coating, fog sealing, rut
filling, thin overlays, & microsurfacing.
STUDIES SHOW THAT PREVENTIVE MAINTENANCE IS 6-10X MORE COST-
EFFECTIVE.
SUBSTANTIAL LIFE CYCLE COST SAVINGS.
MORE EFFECTIVE WHEN APPLIED EARLY.
BETTER CUSTOMER SERVICE.
DULY 27, 201
T
INVENTORY/ASSET DATA 70 Iles of Lake Elmo Streets
CONDITION ASSESSMENT (RATING SYSTEM)
Measurement and assessment of pavement distresses
TREATMENT SELECTION
TYPES OF MAINTENANCE
PREVENTATIVE MAINTENANCE
CORRECTIVE MAINTENANCE
EMERGENCY MAINENANCE
CL
1
1
30' - 40'
Completed at 1 / 3 cost of reconstruction
Provides up to 20 year life
131-17'
2.07.
-1.51)-2360 TYPE LV 4 BIT. 'WEARING
TACK COAT
1 2300 TYPE LV • IT. NON
.6" TO 8" RECLAIMED DEPTH
E
VARIES
many cases we have
mtntmal to no
neig1.1b(:)rh(:)0d
drattiage system
1' WIDE BITUMINOUS CU
6" HEIGHT
situ sot Is remain 111 pace
RING COURSE
100
90
80
70
60
50
40
30
20
10
0
0
PAVEMENT PERFORMANCE CURVE
(WITH PROPOSED 111AINTEIVANCE)
10 20 30 40
Years in Service (Age)
S = SEALCOAT
R = RECONSTRUCT
50
60
70
II It:, CI'l` ()I-;
IAKE EI,VIO
WELL NO. 4 CONNECTING
WATERMAIN IMPROVEMENTS
RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING HEARING ON IMPROVEMENT
FOCUS ENGINEERING, Inc. September 3, 2013
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PROJECT LOCATION
CORRIDOR
Lake Elmo Avenue (CSAH 17)
from 43rd Street N. and 50th
Street N.
50th Street N. from CSAH 17
to the Well Site.
PROPOSED
IMPROVEMENTS
Proposed Properties to
be Assessed
• Existing Home
structure
Driveway Access to
Lake Elmo Avenue
or 50," Street N.
•
4
.A•
fr-74.--,dgerif,Tfilimow
TOTAL ESTIMATED PROJECT COSTS: $617,000
ASSESSMENT OPTION 1:
Special
Total Estimated Water DEED Grant
Proposed Improvement Assessments
Project Costs Enterprise Fund Funds
0 at $5,800 ea.)
Watermain Improvements $617,000 $307,000 $252,000 $58,000
ASSESSMENT OPTION 2:
Total Estimated Water DEED Grant
Proposed Improvement
Project Costs Enterprise Fund Funds
Specia I
Assessments
(10 at $2,900 ea.
Watermain Imorovements $617,000 $336,000 $252,000
cm.
$29,000
SEPTEMBER 3, 2013
WATER SERVICE CONNECTION POLICIES AND FEES
REPORT RECOMMENDS LATERAL BENEFIT ASSESSMENT
• 10 Properties.
• $5,800/ea.
• Payable over 15 years at Bond Rate + 2%,
WHEN PROPERTY CHOOSES TO CONNECT TO WATER SYSTEM
• Hire Contractor directly and pay all costs to make connection to service stub.
Water Availability Charge [2013 WAC]
Water Connection Charge [2013]
Meter / Permit Fee [2013]
$3,000
$1,000
$ 300
PRIVATE WATER SERVICE LENGTHS / COST ESTIMATES
Cost/ft WAC+ LBC
$ 20.00 $ 4,300 $ 5,800
4455 Lake Elmo Avenue N. 415 50 365 $ 7,300 $ 11,600 $ 17,400
4525 Lake Elmo Avenue N. 575 50 525 $ 10,500 $ 14,800
4550 Lake Elmo Avenue N. 235 50 185 $ 3,700 $ 8,000 $ 13,800
4596 Lake Elmo Avenue N. 120 50 70 $ 1,400 $ 5,700 $ 11,500
4620 Lake Elmo Avenue N. 350 50 300 $ 6,000 $ 10,300 $ 16,100
4690 Lake Elmo Avenue N. 185 50 135 $ 2,700 $ 7,000 $ 12,800
4779 Lake Elmo Avenue N. 315 50 265 $ 5,300 $ 9,600 $ 15,400
4890 Lake Elmo Avenue N. 310 50 260 $ 5,200 $ 9,500 $ 15,300
11050 50th Street N. 250 20 230 $ 4,600 $ 8,900 $ 14,700
11165 50th Street N. 605 20 585 $ 11,700 $ 16,000
OI'
LAKEFLU%
LATERAL SERVICE COSTS/BENEFITS
ADDED PROJECT COSTS FOR SERVICE STUB INSTALLS
• $1,500 construction costs [1" Service Pipe to R/W; Service Corp & Curb Stop]
• $2,000/ea. after soft costs.
WATER SERVICE BENEFITS
• Ability to easily access and connect to City water supply system, if
needed/desired.
• Service stub installed at reduced costs. Service Corporation and Curb stop
already installed.
• Added Fire Suppression Capability in immediate area.
• Savings in Homeowners Insurance Premiums: 10-15%.
YEAR
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
5
s
5
5
5
5
5
s
5
ASSESSMENT PAYMENT SCHEDULE
Assuming Interest rate at 4.5% over 15 Years
BEGINNING
PRINCIPAL
First year interest
T1 II CITY Or
5,800.00
5,413,33
5,026.67
4.640.00
4.253.33
3,866,67
3.480,00
3,093.33
2,7(36,137
2,320.00
1,933.33
1.546.67
1.160,00
773.33
386.67
KF F MO
m °Cob
ANNUAL
PRINCIPAL
S 386.67
386.67
386.67
5 386.67
386.67
386.67
5 386.67
386.67
386.67
386.67
86.67
386.67
386.67
386.67
386,67
5.800.00
ANNUAL
INTEREST
316.06
243.60
226.20
S. 208.80
S 191.40
174.00
156.60
5 139.20
121.80
104.40
8-7.00
S 69.60
5 52.20
34.80
17.40
S 2,143.06
15. 2 • 4 through December 31, 20 '5
ANNUAL
TOTAL
S 702.73
5 630.27
S 612.87
595.47
S 578,07
560.67
S 543.27
525.87
508.47
491.07
473,67
456,27
S 438.87
S 421.47
404.07
7.943.06
5
5
5
ENDING
PRINCIPAL
5,413.33
5,026.67
4,640.00
4.253.33
3.866.67
3,480.00
3,093.33
2,706.67
2,320.00
1,932,33
1,546.67
1.160,00
773.33
386.67
10,00)
SEPTEMBER 3, 2013
ES04:,
Es04:
E5042
I3504:
6504::
PA ::-IP 1 of 1
12C262122COC:
1029233COOS
1:02921:INCE:
1:C.:92122CK)C6
1:C-2921:4CKICE
Lx:5:1,ACIDC
12-62.9.214C05
-120252129COCE
1252601:5200C
TOTAL
UNITS
10
71' LKE
:70I:PiEMRPR 2:1 I ?
PRELIMINARY ASSESSMENT ROLL
WELL NO. 4 CCINIJECTNG
PRE LI-MIN.ARY ASSES_c_I%/1ENT -ROLL
NO_ ACID4IESS
RDEE3EG&S(RTNA11 Lb» S3TH ST r44 LAKE ELMO SO4
GLOI rRPRTE L 050 5,0TH TN LAKE ELMO SO4
EFIEAO-. MA4I"i- 6 6- I'IATHFIYN i FLIT 45921 _AKE ELMO AVE N LAKE ELMO 55042
D 4'7 _LAC UELYN 1. KEV:N if 4779 AKE EL%'121 AVE t4 LAKE ELMO SS042
FIE-N!-;ARDT *4-11( i-K4EL C, & 4,590 LAKE ELM' AVE N LAKE ELNI:::=,
6 SLN5E:z. DONALD L &JEREL'iN 4€2 :AKE ELMC' AVE N LAKE ELMO
! "ANIS IDOU0L4,5 C 6. MA F F 4E96 -4,K,E ELN4.0 AVE N LAKE EL'vICI
I4OFFIVIAN F, C-AR[ & NA1`416( L 4550 :AKE ELMO AVE N LAKE ELmo
9 MAP:3A.RE- AN:k1 TRS S'•...617TF7Or'4*‘3:1V-4.-3,3,ARET 4:62E :AKE ELMQ AVE t4 LAKE ELIv10
"13 AEFOTT 7'vory' E E, LAt:RA A 445E LA_KE ELMO AVE ri LAKE I-ILmo
(Tn.
L\KE El
ECT SCHEDULE
August 6, 201 3 Council orders preparation of a Feasibility Report.
September 3, 2013 Presentation of Feasibility Report. Call for a Hearing on Improvements.
October 1, 2013 Public Improvement Hearing and *Order the Improvements.
January 21, 2014 Council Approve Plans and Specifications and Orders Advertisement for Bids.
February 20, 2014 Receive Contractor bids.
March 4, 2014 City Council accepts bids and awards Contract.
April 1, 2014 Conduct Pre -construction Meeting & Issue Notice to Proceed.
June 20, 2014 Work is substantially complete .
July 18, 2014 Final completion.
*This project has been initiated by City Council to implement the Capital Improvement Plan.
Therefore it will require a 4/5th Vote of the City Council to Order the improvements.
RECCOMENDATIONS AND REQUESTED COUNCIL ACTION
It is recommended that service stubs be installed to the property lines for each
property with an existing home along the project corridor with direct access to
Lake Elmo Avenue or 50th Street.
It is recommended that a Water Lateral Benefit Assessment be levied to each of
these properties, payable over 15 years at the Bond Rate + 2%. In the amount of
$5,800 or $2,900 with the remaining $2,900 deferred until the time of
connection.
The project, as proposed, is technically and financially feasible, is necessary, cost-
effective, and will result in benefit to the properties to be assessed.
Council is asked to consider Resolution No. 2013-71 Receiving
Feasibility Report & Calling Hearing on Improvement.
SEPTEMBER 3, 2013
1 I I : (:1'1'1' OI
LAKF FLMO
SECTION 34 WATER AND SEWER UTILITY
EXTENSION IMPROVEMENTS
PUBLIC IMPROVEMENT HEARING
RESOLUTION ORDERING THE IMPROVEMENTS; ACCEPTING THE BIDS AND AWARDING A CONTRACT
FOCUS ENGINEERING, inc, SEPTEMBER 3, 2013
LOCATION MAP
CITY OF LAKE ELMO, MN.
SECTION 34
TOWNSHIP 29 NORTH, RANGE 21 WEST
PROJECT AREA
PETITION PROPERTIES
11 PARCELS
230 ACRES
6 PROPERTY OWNERS
PROJECT WATER AND SEWER SERVICE AREA
16 PARCELS
310 ACRES
9 PROPERTY OWNE
-E'ER- AND SER SERVICE
SEPTEMBER 3, 2013
DEVELOPMENT PROPOSALS PENDING
I
PROPOSED IMPROVEMENTS
0
Connect to existing
water/sewer
11 crry
fAKEF
""".••••••,
:fttAte4Z6-. TrUe-tin
0
1
Proposed
Watermain
h't
Proposed Lift
Station location
Proposed
Sewer
Forcemain
Gravity Sewer through
Lennar Plat
SEPTEMBER 3, 2013
PROPOSED SCOPE OF SANITARY SEWER IMPROVEMENTS
ESTIMATED PROJECT COSTS $1,706,224
GRAVITY SERVICE AREA - SANITARY SEWER IMPROVEMENTS
Gravity Sanitary Sewer (from Eagle Point Business Park to east property line of Parcel 6),
5490,644. Serves all parcels.
LIFT STATION SERVICE AREA - SANITARY SEWER IMPROVEMENTS
L I f t Station (located at south end of Goose Lake on Hammes property).
Connecting Forcemain (from lift station south long Keats Avenue and Hudson Blvd.).
Gravity Sanitary Sewer through Lennar Plat (stubbed to Parcels 9-12).
$1 ,21 5,580. Serves parcels 9-14.
SANITARY SEWER IMPROVEMENTS PROJECT COST REC UNITS COST/REC
GRAVITY SERVICE $ 490,644 1092 $ 449.31
LIFT STATION SYSTEM $ 1,190,186 490 $ 2,428.95
SERVICE TO CM PROPERTIES (#11) $ 20,939 23 $ 910.37
LENNAR AREA SERVICES (#13) $ 4,455 146 $ 30.51
TOTAL 1,706,223
PROPOSED SCOPE OF WATERMAIN IMPROVEMENTS
ESTIMATED PROJECT COSTS $671,726
TRUNK WATERMAIN SYSTEM
From Eagle Point Business Park along Hudson Blvd. to Keats Avenue
North, then North to Hammes property.
$671,726. Serves all parcels.
WATERMAIN IMPROVEMENTS PROJECT COST REC UNITS COST/REC
WATER MAIN SYSTEM $ 671,726.25 1092 $ 615,13
TOTAL $ 671,726.25
SEPTEMBER 3, 2013
TOTAL ESTIMATED PROJECT COSTS
ESTIMATED PROJECT COSTS $2.4 Million
ESTIMATED TOTAL PROJECT COSTS
TOTAL SANITARY SEWER (GRAVITY SEWER-HUDSON BOULEVARD) $ 490,644
TOTAL SANITARY SEWER (LIFT STATION/FORCEMAIN SYSTEM) $ 1,190,186
TOTAL SANITARY SEWER (SERVICE TO CM PROPERTIES: PARCEL 11) $ 20,939
TOTAL SANITARY SEWER (LENNAR AREA SERVICES: PARCEL 13) $ 4,455
TOTAL WATER MAIN $ 671,726
TOTAL PROJECT COST $ 2,377 949
SEPTEMBER 3, 2013
fl vy 01
N E Ft N
PARCEL PIN
1 34-029-21-3-0002
la 34-029-21-33-0001
2 34-029-21-33-0005
3 34-029-21-33-0004
4 34-029-21-34-0004
5 34-029-21-34-
0003
6 34-029-21-34-0001
7 34-029-21-31-0004
8 34-029-21-42-0001
9 34-029-21-44-0004
10 34-029-21-44-0006
11 34-029-21-44-0007
12 34-029-21-44-0009
13 34-029-21-41-0004
14 34-029-21-13-0001
PRELIMINARY ASSESSMENT ROLL
OWNER
DAMIANI LOUTS J & TIMOTHY C MONTGOMERY
DAMIANI LOUIS J & TIMOTHY C MONTGOMERY
STAR RIVER HOLDINGS LLC
LAMPERT YARDS INC
GATSBY I N V I LLC
DALE PROPERTIES LLC
DALE PROPERTIES LLC
DALE PROPERTIES LLC
DALE PROPERTIES LLC
EBERTZ WALTER
EBERTZ WALTER J
CM PROPERTIES 94 LMTD PARTNERSHIP
MFC PROPERTIES 94 LMTD PARTNERSHIP
FRANDSEN BANK &TRUST
HAMMES WILLIAM E ETAL
TOTALS
SANITARY
ASSESSMENT
$ 4,500
$ 9,800
$ 12,600
$ 12,600
$ 9,400
$ 40,600
244,300
150,100
46,200
87,300 $
77,900 $
425, 700 $
WATER
ASSESSMENT
4,600
60,800
17,200
17,200
12,900
58,000
487,500
1,70���,
6,400
5.700
000
800
10,400
14,900 $
17,600 $
95,000 $
TOTAL
ASSESSMENT
9,100
120,600
29,800
29, 800
22,300
98,600
89,600
26,700
395,300
183,900
$ 56,600
102,200
95,500
520,700
$ 110,000 $ 597,500
671,800 $ 2,378,200
WORK ACTIVITIES TAKEN SINCE JULY 16
Bids were received on August 20, 2013.
Based on the Preliminary Assessment Role, Waiver of Assessment
and Appeal Agreements were prepared and sent to each property
owner to be assessed.
Temporary and Permanent Easement Agreements were prepared
and sent to each property owner to be assessed.
SEPTEMBER 3, 2013
BID RESULTS AND RECOMENDATION
Summary of Bids Received:
tract':'r
on s .niction Co., Jnc.
dale ::cirt. . Inc.
71 Cc' n:, trix,
:eiiner and
Totallist Bid
4.1
.104. 40,,AW apt Noe- t
Recommendation is to award contract to Redstone Construction
Co, Inc. in the amount of $1 ,701 ,884.50.
SECTION 34 (LENNAR AREA) WATER AND SEWER EXTENSION IMPROVEMENTS
City of Lake Elmo, Minnesota
Project No. 2013.126
PROJECT SUMMARY BUDGET / COST INFORMATION
=ma
Construction Cost - Contract Bid Amount
Contingencies
Easements and ROW Acquisition [provided by properties at no cost]
Engineering Design and Construction Services
Engineering Construction Observation
Geotechnical Engineering
Electrical Service to Lift Station
Legal, Fiscal & Admininstration
TOTAL PROJECT BUDGET
Construction Start Date: September 23, 2013
Substantial Completion Date: December 20, 2013
Final Completion Date: May 30, 2014
"1-1 IN CITY
I AK E F
POST BID PRELIMINARY ASSESSMENT
$1,701,884.50 $1,761,450.00
$170,188,45 10% $176,300,00 10%
$0.00 $0.00
$228,446.00 $250,000,00
$90,200,00 $90,200.00
$25,500.00 $25,500.00
$0.00 $0,00
$74,500.00 $74,500,00
$2,290,718.95 $2,377,950.00
SEPTEMBER 3, 2013
ECT SCHEDULE
March 19, 2013
March 21. 2013
Council accepts the Petition and Security for Engineering Fees; authorizes the Preparation oi
a Feasibility Report; authorizes the preparation of the Plans and Specifications; and Awards
Engineering Report and Design Services Contract.
Project kickoff meeting to concurrently proceed with report and design services.
July 16 Council Accepts Report; and Adopts Project Assessment Policy; Approve Plans and
Specifications and Authorize Advertisement for Contractor Bids.
August 20 Accept Contractor Bids.
August 30, 2013
Council receives signed Agreements of Assessment and Waiver of Irregularity and Aopeal.
Agreement from 100% of properties Waives 429 Hearings, Council receives all permanent
and temporary construction easements.
September 3, 2013 Council Orders the Improvement and Awards the Contract.
September 16, 2013 Conduct Pre -construction Meeting & Issue Notice to Proceed.
December 20, 2013 Work is substantially complete.
May 30, 2014
Final completion and close-out.
WAIVER OF ASSESSMENT AND APPEAL AGREEMENTS
Status Report
TEMPORARY AND PERMANENT EASEMENT AGREEMENTS
Status Report
SEPTEMBER 3, 2013
ESTED COUNCIL ACTION
Resolution No. 201 3-72 Ordering the
Improvements, Accepting the Bids and Awarding a
Contract